Illuminate U!
ILLUMINATE U!
Table of Contents
U001 Introduction ............................................................................................................................. 3
U001 Welcome to Illuminate Family!..................................................................................... 4
U010 Getting Started with Illuminate..................................................................................... 5
U050 Students.................................................................................................................................. 8
U050 Student Search and Student Profiles .......................................................................... 9
U055 Getting Started with Student Groups ......................................................................... 12
U060 Using Custom Reports to Create Student Groups .................................................... 15
U100 Reports ................................................................................................................................. 18
U100 State Prebuilt Reports ............................................................................................... 19
U200 Gradebook Courses.............................................................................................................. 22
U200 Getting Started with Gradebook ................................................................................ 23
U210 Customizing Your Gradebook ................................................................................... 28
U220 Sharing and Using Filters with Gradebooks .............................................................. 33
U230 Gradebook Reports ................................................................................................... 36
U300 Assessments ........................................................................................................................ 43
U300 Assessments ............................................................................................................. 44
U300 Find, Print, and Scan Assessments........................................................................... 46
U305 Creating Assessments............................................................................................... 50
U310 Assessment Reports for Teachers ............................................................................ 56
U315 Assessment Reports for Site Administrators ............................................................. 60
U330 Communicating Data to Students and Families ........................................................ 64
U350 Assessment Performance Reports for Trends and Growth ....................................... 67
U360 Online Testing Administration.................................................................................... 71
U400 Grades (Report Cards) ......................................................................................................... 75
U405 Report Cards for Teachers ........................................................................................ 76
U500 Behavior Management (Discipline) ....................................................................................... 82
U550 Incident Lists and Creation ........................................................................................ 83
U555 Add Participants, Attachments, and Status ............................................................... 87
U700 MTSS/RTI Intervention Tracking .......................................................................................... 90
U700 Overview of MTSS/ RTI Tracking .............................................................................. 91
U705 Adding Intervention Groups and Sessions ................................................................ 94
U710 Reporting for Intervention Tracking ........................................................................... 97
U800 Activate Instruction ............................................................................................................... 99
U800 Getting Started with Activate Instruction.................................................................. 100
U810 Creating Activate Resources ................................................................................... 103
U820 Creating Activate Playlists, Linking Assessments, and Sharing .............................. 106
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U001 Introduction
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U001 Welcome to Illuminate Family!
All of us at Illuminate Education would like to welcome you to our team! We provide one
groundbreaking system for all your K-12 data needs. Your gradebook, assessment system, parent
portal, attendance, data management, report cards, Special Education system, scheduling,
grades, discipline, Medicaid billing, IEP writing, and more… select single modules if you like, but
one system really can do it all.
Before You Get Started
• Confirm with your IT/Technology Team if you are able to access VIMEO on site/district
computers.
Welcome to Illuminate!
For more information about Illuminate Education, visit our company website:
www.illuminateED.com.
Additional Resources
Ready to get started as an Illuminator? Visit Illuminate U! U010 Illuminate Basics, Introduction,
and Navigation.
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U010 Getting Started with Illuminate
This lesson will guide you through Introducing your Illuminate platform to your users: Log In, Log
Out, or Change Your Password, Finding Your Way Around, and Contacting Support.
Use this as a guide to facilitate the training in a computer lab. Show the videos before users log in
or view one video at at time for users to follow along.
Before You Get Started
• Confirm with your IT/Technology Team if you are able to access VIMEO on site/district
computers.
• Updated internet browsers are preferred and recommended.
• Verify with your Admin Team that all users have an username and password.
• Confirm your Illuminate website address: [districtname].illuminateED.com
Log In, Log Out, or Change Your Password
Navigation: Select your Preferred Internet Browser>Type your web address in the web address
bar>Enter provided username and password, Select Login.
• Users with affiliations or access to multiple sites within a district will have an additional
drop-down to select and sign into a particular site or overall district.
• If email addresses are provided in the user's profile, users can reset their own passwords
using the "Forget Your Password?" link.
For more information, visit the Log in, Log Out, or Change Your Password lesson in our
Introduction Help Manual.
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Finding Your Way Around
http://vimeo.com/illuminateed/review/53014671/1c1bf75370
Navigation: Dashboard
• Navigation Pane will display available modules in your site.
• Users can customize their dashboard to fit their needs by adding, editing, and removing
widgets.
• Widgets display data about students they have the visibility to see.
• Each widget has its own way or displaying data with various checkboxes and drop-downs
to choose from.
For more information, visit the Finding Your Way Around lesson in our Introduction Help
Manual.
Contacting Support
http://vimeo.com/110939985
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Navigation: Control Panel> Select help@illuminateed.com> Your preferred email application will
open to compose a new message.
Here are some helpful tips to better assist you when contacting Illuminate Support:
• Provide user information found in your Control Panel such as Name and Username, along
with your district name and any additional contact information if we need to contact you
• Provide the type of internet browser, especially for scanning and online testing assistance.
• Indicate the area or module your challenge or question may be a part of such as
"Assessments" or "Reports", including the title of the specific reports or assessments.
• Summarize your challenge, question, or suggestion in as much detail as possible, what
has been attempted, and if available, screenshots or pictures.
• Illuminate Support staff can be contacted by phone (Monday through Friday, 8am-5pm) or
by email.
For more information, visit the Support lessons in our Introduction Help Manual.
Additional Resources
Want to Explore all of the Dashboard Widgets? Visit Dashboard Widgets from our
Introduction Manual.
Curious about our Next Steps for Illuminate? Visit our Road Map and Release Notes.
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U050 Students
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U050 Student Search and Student Profiles
This lesson will guide you through learning about: Student Search Options and Student Profile.
Use this as a guide to facilitate the training in a computer lab. Show the videos before users log in
or view one video at at time for users to follow along.
Before You Get Started
• Confirm with your IT/Technology Team if you are able to access VIMEO on site/district
computers.
Student Search Options
http://vimeo.com/illuminateed/review/76096852/34175947f4
Navigation (Use any of the following):
A. In your Class Roster Dashboard widget, select the blue student ID number of a student;
B. In the Search Bar type a student's name; or
C. Student Search 2.0 allows you to find students in a specific way based on certain criteria
• All student searches are based on visibility.
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• All student searches lead to a Students Profile.
• In the Search Bar, pressing enter will generate a list of possible matches, while waiting
without pressing enter will display a drop-down of possible matches.
• Search 2.0 is a great way to start custom reports or generate a quick and specific student
list.
For more information, visit the Search for a Student lesson in our Students Help Manual.
Student Profile
http://vimeo.com/illuminateed/review/76098743/87a76732d1
Navigation: Search and Select a Student>Select Student Profile.
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The student profile is about the individual student
Each widget displays data available about the individual student
Assessment (Not including State Assessment) data can be seen only if shared to you
Customize the student profile widgets by adding, moving, collapsing, expanding, editing
the title, and removing the widgets from your screen. Once customized, all profiles will
display the same.
For more information, visit the Student Profile Widgets lesson in our Students Help Manual.
Additional Resources
Want to Explore all of the Student Profile Widgets? Visit Student Profile Widgets from our
Introduction Manual.
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Curious about Prebuilt Reports? Visit our U100 State Prebuilt Reports course.
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U055 Getting Started with Student Groups
This lesson will guide you through creating Student Groups: Creating and Managing a Student
Group and What Can I Do with a Student Group?
Use this as a guide to facilitate the training in a computer lab. Show the videos before users log in
or view one video at at time for users to follow along.
Before You Get Started
• Confirm with your IT/Technology Team if you are able to access VIMEO on site/district
computers.
• Visibility determines which students can be selected and created into a Student Group.
Creating and Managing a Student Group
http://vimeo.com/87505466
Navigation: Students>Student Groups>Create Group>
• Best to use when creating a group of students with a single data source
• Student Groups are created based on current visibility
• After students have been added, View Student List will show a list of students within the
group based on current enrollment
• Students (6) provides the ability to record enter and exit dates for each student within the
group
Use one of the following data sources to create your Student Group:
1. Grade Levels
2. Programs, such as GATE, EL
3. Link to one or more Custom Reports will build the group off of which the report(s) are
displaying
4. Sections will create a link and pull students from the Master Schedule
5. Add Students is the most popular, adding students based on visibility using Student
Select filters.
*Using one or more of the above data sources, does not filter the students to create the group, but
combines them. For example, if Grade Level 5 and Program English Learners was selected, all
students in grade 5 and all students labeled as English Learners (regardless of grade level) will be
in the student group.
For more information, visit the Create a Student Group lesson in our Student Group Help
Manual.
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Note on Visibility: The Visibility Group option enables the user to have the option in the Control
Panel to narrow the display to those students in the selected group in the following areas:
Dashboard, Student Search 2.0, and the view of students when in a Custom Report. This option is
permission-based.
What Can I Do with a Student Group?
https://vimeo.com/87597998
Change Your Visibility in the Control Panel
Navigation: Control Panel>Students>Select a Student Group>Select Save Changes
• Visibility is based on rostering for teacher users and by permission for non-teacher users
• Selecting a student group in the Control Panel changes the visibility on the Dashboard,
Student Search tools, and the list of students to view within a Custom Report.
• Access and visibility to all students is still available in all other areas such as assessments
and prebuilt reports.
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Using Student Select Filters
Navigation: Wherever Student Select Filters are available, select Student Group>Complete any
or all additional criteria>View in Browser or Download>
• Generates report or document for specific students within the student group selected
• Additional filters if selected will continue to filter by students in the student group
Additional Resources
Want to how to create Student Groups with multiple data sources? Visit Illuminate U! U060
Use Custom Reports to Create Student Groups.
Check out our 2014 Illuminate Education Conference materials from the session Unlock the
Power of Student Groups!
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U060 Using Custom Reports to Create Student Groups
This lesson will guide you through using Custom Reports to create Student Groups with multiple
data sources: Creating a Student Group Using Search 2.0, Creating a Student Group Using
an Assessment Widget, and Custom Reports Basics to Customize a Student Group.
Use this as a guide to facilitate the training in a computer lab. Show the videos before users log in
or view one video at at time for users to follow along.
Before You Get Started
• Confirm with your IT/Technology Team if you are able to access VIMEO on site/district
computers.
• Visibility determines which students can be selected and created into a Student Group.
• Access to at least one assessment with student response data available.
• Basic Custom Report knowledge is helpful, but not required.
Creating a Student Group Using Search 2.0
http://vimeo.com/87509537
Navigation: Students>Search 2.0>
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Best to use when building a student group based on multiple data sources
Widgets work as filters (5th Grade, English Learners, and are born in Texas)
Widget data available is based on student information data imported
Select Search to generate a student list then Make this a Report
Once in the Custom Report, go to Advanced>Create a Student Group
If the report is ever changed, the students within the Student Group will change
To enable visibility and share the student group, go to Students>Student Groups
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For more information, visit the Search for a Student lesson in our Students Help Manual.
Creating a Student Group Using an Assessment Widget
https://vimeo.com/88788772
Navigation: Assessments>List Assessments>Find and Select an Assessment>Select a portion
of the overall, by standard, or by question group performance graph>
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Assessment needs to have student response data
Standard and Question Group results display if part of the assessment's design
Visible results are based on user's visibility
Select Create Custom Report to use Advanced>Student Group
Title of Custom Report will be 'Name of Test' - Students in 'Performance Band/Standar/
Question Group': 'Label or Type'
• To enable visibility and share the student group, go to Students>Student Groups
For more information, visit the Create a Student Group from an Assessment lesson in our
Students Help Manual.
Custom Report Basics to Customize a Student Group
http://vimeo.com/88795949
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Navigation: Reports>List Reports>Find and Select the Custom Report>
To further customize and create the student group with additional data, feel free to use the
following tools:
1. View the report at anytime to see the student list and results
2. Although the title is generated for you, Edit can change the title and even add Tags to
associate with the report in List Reports
3. If additional data is needed from assessments, state assessments, additional student
demographic data, etc., use Add Columns to add data to the report
4. When needing to make the student list more specific, use Filters to drill down by the data
information chosen (i.e., 5th Grade EL who earned Far Below Basic and those who earned
Below Basic)
5. Once your report reflects the students you would like in a Student Group, select
Advanced>Create Student Group
Other tools you may explore, but are not necessary to create a student group are:
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Manage Columns
Sorting
Charts
Form Letter
Labels
For more information, visit the Edit and Change Custom Reports lesson in our Reports Help
Manual.
Additional Resources
Where is all the data stored? Check out Custom Report Quick Guide!
Curious about Advanced Custom Reporting building? Visit our Custom Reports Advanced
Help Manual.
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U100 Reports
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U100 State Prebuilt Reports
This lesson will guide you through explaining the following three state prebuilt reports to your
users: CST Percent Proficient by Class, Class Roster with ELA and Math STAR, and CST
Cluster Scores-Student List. To review how to find a prebuilt report, use our help manual Find a
Prebuilt Report.
Use this as a guide to facilitate the training in a computer lab. Show the videos before users log in
or view one video at at time for users to follow along.
Before You Get Started
• All users will need to be logged into their own Illuminate account
• Confirm how many years of state assessment data is available in your site with your
Illuminate Admin Team.
• Confirm with your IT/Technology Team if you are able to access VIMEO on site/district
computers.
CST Percent Proficient by Class
http://vimeo.com/illuminateed/review/70297339/af5a32fcca
Navigation: Reports>List Reports>In the search bar type in CST percent proficient. Click
Search. Click on CST Percent Proficient by Class.
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Ask the users to look at their overall student's scores where the roster year matches the test year.
For example, if your class roster/enrollment is 2012-2013, the CST test year will be 2013. This is
how the students did in their class last year. This report can show how effective the lessons are
being taught. This is a good time to analyze the instruction and materials used and whether they
are effective.
Now ask the users to change the roster year to be the current students they are inheriting with last
years CST. These are the students you will be getting on the first day of school. This is where the
user can see the class or period and where they need to aim their instruction as far as difficulty
level. For example, If the majority of yours students are in the advanced and proficient range you
need to teach more rigorous lessons for that class/period.
On the second page of the report (Click Next Page if you are in the web browser) look for the
students who are Far Below Basic or Below Basic. These are the students whom you can keep an
eye on throughout the year to monitor their academic progress.
For more information, visit the Prebuilt Abstracts on CST Percent Proficient by Class.
Class Roster with ELA and Math STAR
http://vimeo.com/illuminateed/review/70300865/757f3bdf86
Navigation: Reports>List Reports>In the search bar type in Class Roster. Click Search. Click
on Class Roster with ELA and MATH STAR.
Explain to users to review the legend first to determine if the child is moving up or down for the
past couple of years. If they are noticing the child is going down, look at the Scaled Score (SS) to
see how significant of a move they made.
Please note: If the users have periods, you will need to click next page in order to see your next
period class. The report is broken down by your actual class roster.
For more information, visit the Prebuilt Abstracts on Class Roster with ELA and MATH STAR.
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CST Cluster Scores - Student List
http://vimeo.com/illuminateed/review/70289739/d0d48c4f65
Navigation: Reports>List Reports>In the search bar type in CST Cluster. Click Search. Click
on CST Cluster Scores-Student List.
Select the test year, subject area, and available test. Report Type defaults to Scores, which will
generate all reports available. Click View in Browser. Explain that this report will show their
student list by overall performance and cluster scores by percent. If the cluster scores is green, the
student earned proficiency. If the cluster score is red, the student did not earn proficiency in that
cluster.
On the second page of the report (Click Next Page if you are in the web browser) a student list by
scale score will be available. Continue by selecting Next Page to receive information on how the
set of students performed compared to the state average proficiency, minimum proficiency, and
minimum for achieving advanced.
For more information, visit the Prebuilt Abstracts on CST Cluster Scores-Student List.
Additional Resources
Want to Expand on Prebuilt Reports? Visit Prebuilt Reports from our Reports Manual.
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U200 Gradebook Courses
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U200 Getting Started with Gradebook
This lesson will guide you through explaining the basics of getting started with Gradebook:
Creating Gradebooks, Creating Assignments, and Entering Scores. To review how to use
Gradebooks, refer our help manual Gradebooks.
Use this as a guide to facilitate the training in a computer lab. Show the videos before users log in
or view one video at at time for users to follow along.
Before You Get Started
• Grading Periods must be created prior to training.
• Gradebook permissions need to be enabled by a member of your Illuminate Admin Team
to users using Gradebook. Please refer to your Illuminate Admin Team or Implementation
Manager for permission details.
Creating Gradebooks
http://vimeo.com/illuminateed/review/69899043/8e8e571a67
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Navigation: Grades > My Gradebooks. Create a Gradebook if no Gradebooks have been
created.
Decide whether you would like to create a Points-Based or Standards Based Gradebook. Once
one or the other is chosen, it cannot be changed (i.e. Points- Based cannot be converted to
Standards Based and vice versa.)
Talk with users about the District or Site-Preferred naming convention for Gradebooks. For
example, Elementary-based Gradebooks typically are titled by Subject similar to what is on the
Report Card - Reading, Writing, Mathematics, etc. Secondary-based Gradebooks typically area
titled by Period or Course and Course Name, also similar to what is on the Report Card - Period 1
ENG 11, Period 6 ENG 09, etc. NOTE: Gradebooks do not need to be recreated each grading
period, unless the section or group of students changes.
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Have users create each of their gradebooks with the required information of Gradebook Title (1)
and (2) Classes/Sections selected. All other selections are optional.
After all Gradebooks have been created, have users review the My Gradebook list.
For more information, visit the Create, Modify, or Delete Gradebooks lesson in our Gradebook
Manual.
Creating Assignments
http://vimeo.com/illuminateed/review/69901457/85cf334899
Navigation: Grades > My Gradebooks > Select Gradebook. When you first visit a Gradebook,
you will be prompted to create an assignment.
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Have users create an assignment with the required information of Name, Assignment Date,
Possible Points, and Sections. All other selections are optional based on their Gradebook
preferences.
Have users copy this assignment to other Gradebooks. They call select All Gradebooks or
choose a particular Gradebook to copy the assignment to.
Discuss with users the ability to Attach File or Save and Add Another Assignment.
For more information, visit the Create, Edit, or Delete an Assignment lesson in our Gradebook
Manual.
Entering Grades
http://vimeo.com/illuminateed/review/69899042/ababe67eb6
Navigation: Grades>My Gradebooks>Select Gradebook>View.
Have users learn and enter assignment grades from each Gradebook view available.
In Spreadsheet view, discuss the Input Mode to customize how grades are entered in this view:
Points, Scores*, or Percentages. *Visit Understand How Points, Scores, and Percentages
Work lesson for details.
• Click on one of the boxes under the assignment to enter a grade for a student. If you
press Enter on your keyboard after typing each number it will automatically place you in
the next box down, and if you press Tab, you will move1 box to the right.
• The student's grade/mark will not update until you click Update Score Summaries. If a
color-coded Grading Scale has been created, colors will take effect.
• Click on a Student's Name to go to Student List view.
In Student List view, a student list will generate to enter assignment grades for a particular
student selected.
• When a student is selected, all available assignments are available on the right.
• If you press Enter on your keyboard after typing each number it will automatically place
you in the next box down. The student's grade/mark will not update until you click Update
Score Summaries
• Notice the ability to use the Call Log feature and Notes on assignments for the selected
student.
• Click on an Assignment to go to Assignment List view.
In Assignment List view, an assignment list will generate to enter assignment grades for a list of
students.
• When an assignment is selected, all students are available on the right.
• If you press Enter on your keyboard after typing each number it will automatically place
you in the next box down. The student's grade/mark will not update until you click Update
Score Summaries.
• Notice the ability to use Fill-Down for All, Blanks Only, or Excused Only assignment
grades with Points and Notes.
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• An assignment graph displays the performance breakdown of the assignment for students.
For more information, visit the Entering Grades lesson in our Gradebook Manual.
Additional Resources
Want to expand on Assessment Views? Visit the Using the 'Views' lesson in our Gradebook
Manual.
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U210 Customizing Your Gradebook
This lesson will guide you through customizing your Gradebook: Preferences, Custom Marks,
Categories/Tags, and Grading Scales. To review how to use Gradebooks, refer our help manual
Gradebooks.
Use this as a guide to facilitate the training in a computer lab. Show the videos before users log in
or view one video at at time for users to follow along.
Before You Get Started
• Sites/District may have particular Gradebook Preferences, Custom Marks, Categories,
Tags or Grading Scales, to setup Gradebooks properly. Please check with your Illuminate
Admin Team or Administrator for details.
• Your district could have set a school-wide grading scale which cannot be modified.
Grading Scales may not be an option for your gradebook.
• Completion of training or course U200 Getting Started with Gradebook.
Preferences
http://vimeo.com/illuminateed/review/69899045/c6c961593b
Navigation: Grades>My Gradebooks>Select a Gradebook>Setup>Preferences.
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Discuss with users that preferences by default are setup for success. This is where you can setup
your own custom options to meet your needs. All preferences are optional to the viewer, unless
requested by your Illuminate Admin Team, Site, or Administrator.
• Flexibility on assignment sorting is viewed in the gradebook is located under
Assignments. By default, assignments are sorted by Due Date.
• All preferences can be saved and applied to other Gradebooks by choosing any or all
appropriate Gradebooks. Don't forget to select Save Preferences.
For more information, visit the Gradebook Preferences lesson in our Gradebook Manual.
Custom Marks and Categories
http://vimeo.com/illuminateed/review/69924952/f732076345
Navigation: Grades>My Gradebooks>Select Gradebook>Setup>Custom Marks.
Review what a Custom Mark is in a Gradebook and if applicable, use examples from previous
Custom Marks used. Have users create a Custom Mark for their Gradebooks and apply to
additional Gradebooks.
• Add the Mark, Value, and Type to create your Custom Mark.
• You can also flag the mark as either missing or excused. Marking it as Missing means
the assignment is missing and it will show in the missing assignments report under the
reports tab in the gradebook. Marking it as Excused means it will not affect the overall
grade.
• After you create one custom mark, click save (5) and then a new row will appear to add an
additional custom mark. Continue this until all custom marks are added.
For more information, visit the Create, Modify, or Delete Custom Marks lesson in our
Gradebook Manual.
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Navigation: Grades>My Gradebooks>Select Gradebook>Setup>Categories and Assignment
Tags.
Tags: Think of tags as labels that you can give assignments so you can do all kinds of reporting
(i.e. to see how students are doing on "literature + peer review + essays"). They make it easy for
you to organize and manage your assignments. Your can add multiple tags to the same
assignment. Keep in mind, tags do not impact the students' overall grades (that would be
"weighted categories").
Example Tags: Homework, Difficult, Reading Assignment, The Iliad and the Odyssey, Essay, etc
• Type your tags into the box under Tags. Press enter after each word/phrase you want to
use as a tag. Using the example tags above, you would type Homework > press Enter then
type Difficult > Press Enter, etc.
• Also Save This To- Allows you to save this to multiple gradebooks at once. Select All
Gradebooks or just the ones you wish these to apply to.
• Once you've entered all the tags you would use on assignments, press Save.
Categories: The reason you may want categories is to show how the students are doing on the
different categories within the gradebook. For example you can have one gradebook called
Language Arts, and set up the categories for the different areas that make up Language Arts (i.e.
Reading, Grammar, Writing, etc.). You may want to create categories if you are using standards
based grading. You might also want categories if you want to weigh areas within the gradebook.
For example, the Gradebook Math has homework, tests, quizzes, and projects as categories.
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Review what a Category is in a Gradebook and if applicable, use examples from previous
Categories used. Have users create Categories for their Gradebooks and apply to additional
Gradebooks.
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Add the Name and Icon to create a Category.
Enter category Weights (%), and be sure that all your categories add up to 100%.
Select + Add Category to add an additional Category.
After you create your Categories, click Save.
For more information, visit the Create, Modify, or Delete Categories and Tags lesson in
our Gradebook Manual.
Grading Scales
http://vimeo.com/illuminateed/review/69924953/909646edb9
Navigation: Grades>My Gradebooks>Select Gradebook>Setup>Grading Scales.
Grading Scales allow users to change percentages, assign specific values to marks, and modify
color schemes to fit the percentages in your Gradebooks.
Review what a Grading Scales is in a Gradebook and if applicable, use examples from previous
Grading Scales used. Have users create a Grading Scales (if able) for their Gradebooks and apply
to additional Gradebooks.
• Add marks such as A,B,C,D,E,F, or 1,2,3,4,5. If you assign + and - to grades, you will want
to add those in at the blank field. You can add in A+ and A-, etc. and assign it a minimum
or lowest percentage as well.
• Each value can have colors if desired.
• After you create a Mark click Save (5) and apply to other Gradebooks, if desired.
For more information, visit the Create, Modify, or Remove Grading Scales lesson in our
Gradebook Manual.
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Additional Resources
Want to expand on Customizing Your Gradebook? Check out Gradebook 101 from our 2013
Illuminate Education User Conference!
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U220 Sharing and Using Filters with Gradebooks
This lesson will guide you through customizing your Gradebook: Filters and Sharing. To review
how to use Gradebooks, refer our help manual Gradebooks.
Use this as a guide to facilitate the training in a computer lab. Show the videos before users log in
or view one video at at time for users to follow along.
Before You Get Started
• Sites/District may have particular Gradebook Preferences, Custom Marks, Categories or
Grading Scales, to setup Gradebooks properly. Please check with your Illuminate Admin
Team or Administrator for details.
• Your district could have set a school-wide grading scale which cannot be modified.
Grading Scales may not be an option for your gradebook.
• Completion of training or course U200 Getting Started with Gradebook and U210
Customizing Your Gradebook.
Filters and Sharing
http://vimeo.com/illuminateed/review/69924954/3fdfc33b95
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Filters
Navigation: Grades>My Gradebooks>Select a Gradebook>Filter>Edit Filter.
Filters limit the assignments you are viewing by date range and/or Categories. A good example of
utilizing filters is to filter out assignments once a new term has started. This way assignments from
the previous term do not show and overall grades are calculated by assignments in the current
term only. You can filter by assignments and/or students.
You have four ways to filter the view of assignments:
• Categories If categories have been created you can choose to only see assignments with
the chosen categories
• Grading Periods Choose one or more grading periods to view assignments from. By
default, assignments will display according to grading periods.
• Terms Allows you to choose a particular term available.
• Custom Start/End Date Choose a particular date range of your choice.
You have two ways to filter the view of students:
• Student Filter Choose the student set you wish to see in your Gradebook.
• Grading Period Allows you to save the filter for the grading period selected.
Select Save. To enable Filters, you need to go to Filters>Enable Filters to active your new
settings. To turn them "off", go to Filters>Disable Filters.
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For more information, visit the Create, Enable, and Disable Filters lesson in our Gradebook
Manual.
Sharing
Navigation: Grades>My Gradebooks>Select Gradebook>Share.
You can share your Gradebook with any user at your site. Some common practices of sharing is
for team-teaching, collaboration, intervention support, etc. You will have complete control on who
and what users can do with the Gradebook you shared.
• When shared, the user will only see students that they also have access to based on
rostering and visibility. Otherwise the Gradebook is just a shell with assignments. The user
would need to select students to the Gradebook.
• When sharing, make sure to choose carefully how it is shared: Can Edit Scores, Can Edit
Assignments, or Can Edit Settings. This will determine what they can do with the
Gradebook.
• If linking Gradebooks to Report Cards, make sure Gradebooks are always shared back to
the rostered teacher. Only rostered teachers can link gradebooks to Report Cards.
For more information, visit the Collaborate and Share Gradebooks lesson in our Gradebook
Manual.
Additional Resources
Want to expand on Filters for your Gradebook? Check out Getting Ready for Your Next
Term lesson in our Gradebook Manual.
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U230 Gradebook Reports
This lesson will guide you through available Gradebook Reports. To review how to use
Gradebooks, refer our help manual Gradebooks.
Use this as a guide to facilitate the training in a computer lab. Show the videos before users log in
or view one video at at time for users to follow along.
Before You Get Started
• Completion of training(s) or course(s) U200 Getting Started with Gradebook, U210
Customizing Your Gradebook, and U220 Sharing and Using Filters with Gradebooks.
Reports
Video Link: http://vimeo.com/illuminateed/review/69924955/9c03abe10b
All Gradebook Reports will have the following Gradebook Options to specify how the report will
generate and for which students the report will be about:
•
•
•
•
•
Student Options Choose which students you would like to generate the report for
Grade Filters Filter by a specific value of the grades to be shown on the report
Grading Period Select the grading period
Page Options You can chose to separate students on to separate pages
Display Options Optional display customizations for your report
When ready, select View Report to see the report before Download to PDF.
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Calendar
Navigation: Grades>My Gradebooks>Select a Gradebook>Reports>Assignment Calendar.
This report provides a "bird's eye view" on the variety of assignments you are assigning in a
month's time. Depending if you are utilizing categories, this is a great report to get a scope of what
is being assigned in your classroom the most.
• Select a month and year to see a view of assignments. Select Update Calendar.
• Use the Today button to set the calendar to the month of the current date.
• The back and forward arrows will move you throughout the monthly calendar.
Blank Score Sheet
Navigation: Grades>My Gradebooks>Select a Gradebook>Reports>Blank Score Sheet.
This report provides a class roster with blank score columns for various tracking or recording
purposes.
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•
•
•
•
Choose a Gradebook to generate the report from
Choose any Student Information to display on the report
All other fields are optional depending on your report needs
Choose the PDF or Excel format when downloading.
Select Load to generate the report.
For more information, visit the Overview of Teacher Gradebook Reports lesson in our
Gradebook Manual.
Contact Report
Navigation: Grades>My Gradebooks>Select a Gradebook>Reports>Contact Report.
This report provides a clear list of available contacts for your rostered students.
• Only if contact information is available in your site, will the report provide information.
• There are no additional options necessary to generate this report.
• At any time, you can export this report to Excel, as a PDF, and use the More... button to
customize your printing options.
For more information, visit the Contact Report lesson in our Gradebook Manual.
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Progress Report
Navigation: Grades>My Gradebooks>Select a Gradebook>Reports>Progress Report.
This report provides a progress report based on criteria chosen.
• Select Download and Save Preferences to save your chosen preferences as your default
when generating this report in the future.
For more information, visit the Progress Reports lesson in our Gradebook Manual.
Class Grade Report
Navigation: Grades>My Gradebooks>Select a Gradebook>Reports>Class Grade Report.
This report provides a list of students, in alphabetical order, with their current grade mark,
percentage, and points total/possible.
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• Display Options such as Total Absences and Total Tardies only available is using the
Attendance module.
• Select Download and Save Preferences to save your chosen preferences as your default
when generating this report in the future.
For more information, visit the Overview of Teacher Gradebook Reports lesson in our
Gradebook Manual.
Assignment Report
Navigation: Grades>My Gradebooks>Select a Gradebook>Reports>Assignment Report.
This report provides a list by student of all assignments listed by Assignment, Percentage, Mark,
and Points Received/Possible.
• Select Download and Save Preferences to save your chosen preferences as your default
when generating this report in the future.
For more information, visit the Overview of Teacher Gradebook Reports lesson in our
Gradebook Manual.
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Standards Report
Navigation: Grades>My Gradebooks>Select a Gradebook>Reports>Standards Report.
This report provides students scores for each standard linked within the GradeBook and the
assignments linked to that standard. For each standard, the report shows the overall percentage,
mark, and points.
• Select Download and Save Preferences to save your chosen preferences as your default
when generating this report in the future.
For more information, visit the Overview of Teacher Gradebook Reports lesson in our
Gradebook Manual.
Progress Report Comments
Navigation: Grades>My Gradebooks>Select a Gradebook>Reports>Progress Report
Comments.
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This report allows users to record specific comments about students and categories currently
available in Gradebook. Overall is also available for comments that apply overall or in general.
• If using Categories, each category available will have a Comment box.
• Overall is always available for comments.
Select Save.
When generating the Progress Report these comments will appear.
Additional Resources
Need to review on Gradebook Categories? Check out Create, Modify, or Delete Categories
lesson in our Gradebook Manual.
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U300 Assessments
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U300 Assessments
This lesson will guide you through our Assessment module! To review the technology needed for
scanning, use our help manual Assessments.
Use this as a guide to facilitate the training in a computer lab. Show the videos before users log in
or view one video at at time for users to follow along.
Before You Get Started
• All users will need to be logged into their own Illuminate account
• GradeCam plugin must be installed to the device expected to scan
• A document camera connected by USB cord must be plugged into the device to scan
answer sheets. A web camera within the device or plugged in may also scan.
• For Manual Setup assessments, provide or bring a teacher-created assessment to create
• For Itembank Assessments, users may have enter their email and Illuminate password to
Sign Up, then be prompted to Log In with that account to link Illuminate and Itembank
(Visit Create an Itembank Account for details)
Welcome to Assessment 2.0!
https://vimeo.com/102807387
Take A Tour
Navigation: Assessments>List Assessments>Select an assessment
The Overview page houses a variety of data:
• Performance data such as Overall and Summary, by Standard, by Question Group, and
Response Frequency are available on the Overview page, along with the ability to use
Student filters to display data about a specific student set
• Hover over each performance level to retrieve specific details and student lists
Assessment tabs:
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• Setup is where you can edit and update the assessment's Information, select Standards,
alignment, question groups, performance bands, sheet designer, attach materials, and
share with others
• Administration is the where student response data can be collected by scanning, enter/
edit, import a file, enable online testing, printing answer sheets, and if applicable, pushing
the assessment's scores to School Loop or Illuminate's Gradebook
• Reports provides all the assessment reports available to generate about your assessment,
tracking and sorting by your most commonly used reports and also including Custom
Reports that may have data from the assessment included
• A quick and easy Create a Custom Report button is available for users who want to
create their own reports and start with this assessment's data and information to get
started
• The Advanced tab provides the author additional tools and features to support your
assessment's design
For more information, visit the lesson "Assessment Overview Page" in our Assessments Manual
help manual.
Additional Resources
Want to Expand on Assessment Creation? Check out Advanced Assessment Features!
Want Materials on Assessments? Visit our Assessment iBooks.
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U300 Find, Print, and Scan Assessments
This lesson will guide you through Finding An Assessment, Printing Pre-Slugged and Blank
Answer Sheets, and Scanning Student Responses. To review the technology need for
scanning, use our help manual Assessments: Scanning.
Use this as a guide to facilitate the training in a computer lab. Show the videos before users log in
or view one video at at time for users to follow along.
Before You Get Started
• All users will need to be logged into their own Illuminate account
• GradeCam plugin must be installed to the device expected to scan.
• A document camera connected by USB cord must be plugged into the device to scan
answer sheets. A web camera within the device or plugged in may also scan.
• It is recommended that a completed assessment such as a Benchmark is available and
accessible in each users assessment list.
Finding an Assessment
http://vimeo.com/50235296
Navigation: Assessments>List Assessments>Select various tags and filters>Select
Search>Select the title to enter the assessment.
• TIP: Select Clear, then Search to refresh the list and see all available assessments before
adding additional filters.
• Author, Year, Grade, Type, Scope, and Sequence are ways that assessments are tagged
by the author to help find the assessment more efficiently in your list.
• You can also use the "Search assessments" bar with keywords or phrases found in the title
of the assessment.
For more information, visit Find an Assessment in our Assessments Manual.
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Printing Pre-Slugged and Blank Answer Sheets
http://vimeo.com/49918406
Navigation: In the Assessments Overview page, scroll down to GradeCam>Select Print Answer
Sheets Pre-Slugged; or Administration> Print Answer Sheets or Assessments>Print Blank
Answer Sheets.
Pre-Slugged Answer Sheets
• Contains Student ID bubbled in, Assessment Title, Rostered Teacher Name, and Course
• When printed from the assessment, the answer sheet will match the answer key exactly to
ensure successful scanning
Print Blank Answer Sheets
• Does not bubble in Student ID, leaving the Student ID blank
• When printed from the assessment, the answer sheet will match the answer key exactly to
ensure successful scanning
• Best practice for students enrolling the day of the assessment and Student ID is not
available and/or student is not in Illuminate
• Can scan answer sheet at a later time when student is in Illuminate
For more information, visit the Printing Answer Sheets from Within an Assessment in our
Assessments: Scanning manual.
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Scan Student Responses
https://vimeo.com/62635515
*The following video shows scanning from an On the Fly assessment. Scanning procedure are the same once in the
scanning window.
There are many ways to enter the scanning window to scan student responses.
In the Assessment List, find the assessment you are looking for> Select the Camera Icon on the
far left-hand side of the assessment.
In the Assessments Overview page, you have some options to access the scanning window:
• At the top of the page, select Administration>Scan.
Scanning Tips and Tricks
• Scanning Modes available are Teacher Mode (a student list display) and Student Mode
(a student specific display for immediate feedback).
• Top troubleshooting tips for scanning are Reflection/Light, Movement, and Focus. The
camera must be able to see the rectangle border, answer choices, answer bubbles, and
student ID in order to scan correctly.
• Use the Settings feature to choose additional cameras, to flip the image, and/or have the
camera prompt when blanks/multiples are provided and not allowed according to the
answer key.
• Users can scan and save for any student, but will only see scores for rostered students.
• IMPORTANT: Always select Step 3 or SAVE AND VIEW RESULTS or results will not
save properly to the assessment.
• Once responses have been saved, users have instant access to all Assessment Reports.
For more information, visit the Scanning Troubleshooting in our Assessments: Scanning
manual.
Additional Resources
Want to Expand on Assessment Creation? Visit Create an On the Fly Assessment from our
Assessments Manual.
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Want Materials on Assessments? Visit our Assessment iBooks.
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U305 Creating Assessments
This lesson will guide you through Creating an On the Fly Assessment, Creating a Manual
Setup Assessment, and Creating an Itembank Assessment. To review the technology needed
for scanning, use our help manual Assessments.
Use this as a guide to facilitate the training in a computer lab. Show the videos before users log in
or view one video at at time for users to follow along.
Before You Get Started
• All users will need to be logged into their own Illuminate account
• GradeCam plugin must be installed to the device expected to scan
• A document camera connected by USB cord must be plugged into the device to scan
answer sheets. A web camera within the device or plugged in may also scan.
• For Manual Setup assessments, provide or bring a teacher-created assessment to create
• For Itembank Assessments, users may have enter their email and Illuminate password to
Sign Up, then be prompted to Log In with that account to link Illuminate and Itembank
(Visit Create an Itembank Account for details)
Creating an On the Fly Assessment
https://vimeo.com/89534945
Navigation: Assessments>Create a New Assessment>Select On the Fly>Type the number of
questions>Select Okay>
• Only need an answer sheet for students and answer key to questions, to retrieve results
• On the Fly is geared towards formative assessments such as quick checks for
understanding, exit tickets, and/or pop quizzes
Step 1 Scan Answer Keys
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• Answer key can contain multiple answer choices such as A,C (either A or C is correct) or
AB (both A and B when bubbled is correct)
• Tools>Settings can assist in setting up the document or web camera appropriately based
on needs
Step 2 Scan Student Responses
• Scan student responses in Teacher or Student mode
• Select Incorrect Answers to see incorrect answer choices
Step 3 Save and View Results
• Save results and view basic reports such as overall performance summary, score
distribution, and response frequency
• Once navigated away, results will disappear.
• To save results, align standards and generate additional reporting, select Save as an
Assessment
• Use Illuminate Gradebook? Select Push to Gradebook to create an assignment with the
results
For more information, visit the lesson Create an On the Fly Assessment in our Assessments
Manual help manual.
Creating a Manual Setup Assessment
http://vimeo.com/89539366
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Navigation: Assessments>Create a New Assessment>Select Manual Setup>Type the number
of questions>Select Okay>
• Assessment can be administered online if students have access to Illuminate Home
Connection Student Portal or administered by scanning if students have an answer sheet
• Manual Setup is not an itembank to create an assessment using pre-constructed items, but
an assessment that is already completed and users have the answer key or information to
have it ready for administration in Illuminate
New Assessment Information Page
• (1) Title must be entered in order for assessment to save and be stored in the Assessment
List
All other options are considered optional, but helpful in locating the assessment in the Assessment
List:
• Provide a (2) Description about the assessment, goals, administration instructions, etc.
• (3) First Date Administered and (4) Academic Year will generate by default to the date
and year the assessment is being created
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• Apply a (5) Subject, Scope, and Grade Level(s) to the assessment based on the
assessment's design
• For System Admin or those with the permission only can (6) Lock Assessment and its
features from users
• Illuminate Home Connection Portal users can choose if the assessment is available and
displayed in the (7) Parent Portal
• Select a (8) Performance Band Set to apply to the assessment. The district default will
always apply unless changed.
• (9) Save once completed
Assessment Dashboard
• For administration (online or scanning), (10) Questions or the answer key must be entered
• For more in depth data analysis, select (11) Standards that are being assessed and align
the standards to items or questions in (12) Alignment
• (13) Share the assessment with colleagues based on your visibility and if they can view
and download, can administer, and/or can edit the assessment you are sharing
• To start scanning or view scanned results, select (14) Administration
• Once the assessment has been created, visit (15) Overview to see the assessment's
design and various Reports when student data is available. Print answer sheets or upload
materials to the assessment.
For more information, visit the lesson Create a Manual Assessment in our Assessments
manual.
Creating an Itembank Assessment
https://vimeo.com/90351370
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Navigation: Assessments>Create a New Assessment>Select Itembank>Select Okay
• If users have not registered for the itembank, users may have enter their email and
Illuminate password to Sign Up, then be prompted to Log In with that account to link
Illuminate and Itembank from this point on
• Visit Create an Itembank Account lesson for details
Itembank Navigation
• User is registered with email and Illuminate password, linking both Illuminate and Itembank
under one account
• There are 3 tabs or modules within the Itembank: (1)Create (to create an item, a passage,
or an assessment), (2) Assessments (where the user can find all assessments built in the
Itembank), and (3) Items (where the user can see all the items/passages created in the
itembank)
To Create an Itembank Assessment
• Title is where to start with the information or title of the assessment
• Select standards to find appropriate items from
• Select Continue or Add Items and use filters such as Itembanks or Item Types to drill
down and display more specific items to build the assessment
• Review displays items selected and offers shuffling answer choices and removing items
while Overview displays the assessment by sections, if applicable
• To Generate or print a copy of a Teacher or Student Edition and layout preferences, select
Booklet
• Publish sends over a locked, published copy of the assessment to the Illuminate
Assessment List, ready for administration and all materials attached
• To return to Illuminate, select Go Back to Illuminate
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• Share with users, Print Answer Sheets, and administer as you would a Manual or On the
Fly assessment
For more information, visit Itembank in our Assessments help manual.
Additional Resources
Want to Expand on Assessment Creation? Check out Advanced Assessment Features!
Want Materials on Assessments? Visit our Assessment iBooks.
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U310 Assessment Reports for Teachers
This lesson will guide you through explaining the top Teacher-focused Assessment reports in an
assessment: Teacher Overview, Response Frequency, Student Responses and Teacher Peer
Comparison reports. To review how to generate prebuilt reports, refer to our help manual
Prebuiit Reports.
Use this as a guide to facilitate the training in a computer lab. Show the videos before users log in
or view one video at at time for users to follow along.
Before You Get Started
• Users should have access to an assessment with student response data.
• Best conducted or completed after an assessment has been administered.
Teacher Overview
http://vimeo.com/illuminateed/review/75617887/45ed4c7968
Navigation: Assessment>List Assessments>Find and Select an
Assessment>Reports>Teacher Overview.
Performance Band and Mastery Distribution
• The performance band applied to the assessment is shown. Only if the performance band
includes levels of mastery, will the mastery distribution display correctly.
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• If mastery levels are not applied to the performance band, it will show all students as "Not
Mastered".
Question Group and Standard Performance
• Question Groups and Standards must be applied to the assessment for this portion of the
report to display. It is an optional feature when creating an assessment.
• Question Groups are clusters or groups of questions that have a central or common theme
such as "Reading Comprehension" or "Animal Science" to see the data collectively.
• Standards
For more information, visit the Teacher Overview Report Abstract lesson in our Assessment
Prebuilt Report Abstracts manual.
Response Frequency
http://vimeo.com/illuminateed/review/75820531/17a7395005
Navigation: Assessment>List Assessments>Find and Select an
Assessment>Reports>Response Frequency.
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• All students will display by default, based on rostering and visibility. Use student select
filters to drill down to a specific group or a set of students.
• Ability to quickly sort the displayed table by selecting a header row title: Question,
Standard, Answer Choices, and % Correct.
• Itembank-created assessment items or questions will display when the item number is
selected.
• Select the standard to display the standard aligned with the item.
• Select the answer choice to display a list of students.
For more information, visit the Response Frequency Report Abstract lesson in our Assessment
Prebuilt Report Abstracts manual.
Student Responses
Navigation: Assessment>List Assessments>Find and Select an
Assessment>Reports>Student Responses.
• All students will display by default, based on rostering and visibility. Use student select
filters to drill down to a specific group or a set of students.
• Ability to quickly sort the displayed table by selecting a header row title: Question,
Standard, Answer Choices, and % Correct.
For more information, visit the Student Response Report Abstract lesson in our Assessment
Prebuilt Report Abstracts manual.
Teacher Peer Comparison
http://vimeo.com/illuminateed/review/75617888/fd26a90982
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Navigation: Assessment>List Assessments>Find and Select an
Assessment>Reports>Teacher Peer Comparison.
• Reports can display percentage or points.
• If generating reports by points, option to include the differential compared to the class'
performance by overall, question group, and by standard.
Teacher Comprehensive Report
• Provides a comparison report on performance for overall, by question group, and by
standard, if part of the assessment's design by the original author of the assessment.
Teacher Question Group and Standard Report
• Provides a comparison report on performance only by question group or by standard.
For more information, visit the Teacher Peer Comparison Abstract lesson in our Assessment
Prebuilt Report Abstracts manual.
Additional Resources
Want to expand on Assessments? Check out our iBook resources on building and creating
assessments.
Want to expand on Assessment Reports? Check out U330 Communicating Data to Students
and Families.
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U315 Assessment Reports for Site Administrators
This lesson will guide you through explaining the top Site-focused Assessment reports in an
assessment: Performance Summary, Site Overview, and Site Peer Comparison reports. To
review how to generate prebuilt reports, refer to our help manual Prebuilt Reports.
Use this as a guide to facilitate the training in a computer lab. Show the videos before users log in
or view one video at at time for users to follow along.
Before You Get Started
• Users should have access to an assessment with student response data.
• Best conducted or completed after an assessment has been administered.
Performance Summary
http://vimeo.com/76184169
Navigation: Assessment>List Assessments>Find and Select an Assessment>Performance
Summary.
• Identifies how students/site/district compare in terms of performance levels, standard
performance, and question group performance.
• Performance and Mastery Levels are part of the assigned Performance Band.
• Standard and Question Group performance will display only if part of the assessment's
design.
• "Teacher" would include all Teachers at your affiliated site with students who were
administered the assessment.
Percentage of Student Scores At Each Performance Level
• Based on visibility, percentage of students scores are broken down by District, Site, and
Teacher for each performance level within the assigned performance band.
• If applicable, percent of students at mastery and by performance level are provided.
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Average Percent Correct by Standard
• Based on visibility, average percentage correct of students scores by standard are broken
down by District, Site, and Teacher.
Average Percent Correct by Question Group
• Based on visibility, average percentage correct of students scores by question group are
broken down by District, Site, and Teacher.
For more information, visit the Performance Summary Report Abstract in our Assessment
Prebuilt Report Abstracts manual.
Site Overview
http://vimeo.com/76184171
Navigation: Assessment>List Assessments>Find and Select an Assessment>Site Overview.
• Identifies which performance bands/question groups/standards are most of a site's
students are earning or struggling with and if those students demonstrated mastery on a
test
Performance Band and Mastery Distribution
• The performance band applied to the assessment is shown. Only if the performance band
includes levels of mastery, will the mastery distribution display correctly.
• If mastery levels are not applied to the performance band, it will show all students as "Not
Mastered".
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Question Group and Standard Performance
• Question Groups and Standards must be applied to the assessment for this portion of the
report to display. It is an optional feature when creating an assessment.
• Question Groups are clusters or groups of questions that have a central or common theme
such as "Reading Comprehension" or "Animal Science" to see the data collectively.
• Standards
For more information, visit the Site Overview Report Abstract lesson in our Assessment
Prebuilt Report Abstracts manual.
Site Peer Comparison
http://vimeo.com/76184170
Navigation: Assessment>List Assessments>Find and Select an Assessment>Site Peer
Comparison.
• Provides a comparison of single site level performance for an assessment overall, by
standard and by question group, if part of the assessment's design.
• Reports can display percentage or points.
• If generating reports by points, option to include the differential compared to the site's
performance by overall, question group, and by standard.
Site Comprehensive Report
• Provides a comparison report on performance for overall, by question group, and by
standard.
Site Question Group and Standard Report
• Provides a comparison report on performance only by question group or by standard.
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For more information, visit the Site Peer Comparison Abstract lesson in our Assessment
Prebuilt Report Abstracts manual.
Additional Resources
Want to expand on Assessments? Check out our iBook resources on building and creating
assessments.
Need some Data Analysis Activities and Resources? Check our our 2013 Illuminate
Education Conference materials and presentations.
Ready to expand on Assessment Reports? Check out U350 Assessment Reports for Trends
and Growth.
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U330 Communicating Data to Students and Families
This lesson will guide you through explaining the top Student and Family-focused Assessment
reports in an assessment: Student Overview, Student Small Slips, and Student-Parent Letter
reports. To review how to generate prebuilt reports, refer to our help manual Prebuilt Reports.
Use this as a guide to facilitate the training in a computer lab. Show the videos before users log in
or view one video at at time for users to follow along.
Before You Get Started
• Users should have access to an assessment with student response data.
• Best conducted or completed after an assessment as been administered.
• Previous knowledge or practice on how to generate a prebuilt report is recommended.
Student Overview
http://vimeo.com/76109544
Navigation: Assessment>List Assessments>Find and Select an Assessment>Student
Overview.
• Identifies a single student's overall score, by question group, and by standard proficiency
level on an assessment.
• Standard and Question Group performance will display only if part of the assessment
design.
• Mastery is determined by the assessment's performance band settings.
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For more information, visit the Student Overview Report Abstract lesson in our Assessment
Prebuilt Report Abstracts manual.
Student Small Slips
http://vimeo.com/76160161
Navigation: Assessment>List Assessments>Find and Select an Assessment>Student Small
Slips.
• Provides a small slip on how a student performed on an assessment overall and on each
question or item.
• Additional display options available on responses, language, and to include a standard
overview.
• Prints 8 small slips to a page.
For more information, visit the Student Small Slips Report Abstract lesson in our Assessment
Prebuilt Report Abstracts manual.
Student-Parent Letters
https://vimeo.com/76165894
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Navigation: Assessment>List Assessments>Find and Select an Assessment>Student-Parent
Letter.
• Provide information directed towards a student or parent on a student's score, standard
performance, performance level, question group performance and answers on an
assessment.
• By Standard, by question group, and mastery performance will display only if part of the
assessment's design.
• Additional display options for language, question groups, standards, items or questions,
and whether or not to include the answer key.
For more information, visit the Student-Parent Letter Report Abstract lesson in our
Assessment Prebuilt Report Abstracts manual.
Additional Resources
Want to expand on Assessments? Check out our iBook resources on building and creating
assessments.
Ready to expand on Assessment Reports? Check out U350 Assessment Reports for Trend
and Growth.
Need some Data Analysis Activities? Check out our 2013 Illuminate Education User
Conference materials!
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U350 Assessment Performance Reports for Trends and
Growth
This lesson will guide you through generating various Prebuilt Assessment Reports that will
provide insight on trends and growth over time: Multiple Assessment Performance Summary,
Multiple Assessment Performance, and Assessment Pivot Table reports. To review how to
generate prebuilt reports, refer to our help manual Prebuilt Reports.
Before You Get Started
• Users should have access to two or more assessments with similar performance goals and
student response data.
• Best conducted or completed after assessments have been administered.
• Previous knowledge or practice on how to generate a prebuilt report is recommended.
Multiple Assessment Performance Summary
https://vimeo.com/84727913
Navigation: Reports > List Reports > Prebuilt > Multiple Assessment Performance Summary
• Allows users to compare overall student performance across multiple assessments by
performance band and mastery. *Only if the performance band includes levels of mastery
will mastery performance display correctly.
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• Can select or choose up to 6 assessments to compare performance summary.
• Provides a one-page summary of assessments using tables and graphs on selected
students.
For more information, visit the Multiple Assessment Summary lesson in our Prebuilt Report
Abstracts.
Multiple Assessment Performance
https://vimeo.com/84720950
Navigation: Reports > List Reports > Prebuilt > Multiple Assessment Performance Report or
Multiple Assessment Performance Report (optional STAR or CELDT)
• Allows users to compare individual student performance results by class
• Includes an additional class summary graph of overall performance
• Can select or choose up to 8 assessments to compare performance summary and STAR
or CELDT if desired
• Provides performance levels, performance level summary, assessment percentages, and
STAR or CELDT results when applicable.
For more information, visit the Multiple Assessment Performance lesson in our Prebuilt Report
Abstracts.
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Assessment Pivot Table
http://vimeo.com/85395377
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Navigation: Assessments > List Assessments > Search and Select the Title of the Assessment >
Under Reports select Assessment Pivot Table
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•
•
•
Allows users to compare overall student results on two assessments
Selected assessment is one of two assessments being compared
Both Standard Pivot View and Performance Level Change View are available
Helps to identify performance level changes from one assessment to another
For more information, visit the Assessment Pivot Table Abstract lesson in our Assessment
Report Abstracts.
Additional Resources
Want to learn more about Assessments? Check out Assessment iBooks!
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U360 Online Testing Administration
This lesson will guide you through Creating and Managing Student Portal Accounts, Enabling
an Assessment for Online Testing, Monitoring Progress or Proctoring an Assessment, and
Grading Constructed Response Items. To review manual and itembank assessment creation,
use our help manual Assessments.
Use this as a guide to facilitate the training in a computer lab. Show the videos before users log in
or view one video at at time for users to follow along.
Before You Get Started
• Illuminate Education's Home Connection Student Portal must be enabled for the site by a
member of your Illuminate Administration Team or Implementation Manager.
• Users must have the required permissions enabled to manage student portal accounts and
assign assessments to be administered online.
• It is recommended that a completed assessment is available and accessible in each users
assessment list.
Creating and Managing Student Portal Accounts
https://vimeo.com/84709290
Navigation: Students>Under Student Portal, select Manage Portal Access.
Enable Student Portal Accounts
• If visiting for the first time, student portal accounts have not been created.
• Search and select students based on visibility in Add a Student
• Passwords are temporary and students will be prompted upon first login to provide a new
one. TIP: New passwords are not stored or saved.
• Once students are enabled, a list will display of all students with portal access.
Manage or Reset Student Portal Accounts
• If a student forgets their password, select Disable and confirm.
• Follow the Enable Student Portal Account process to set a new password and reenable
the student with portal access.
For more information, visit Create/Manage Student Passwords for Online Testing lesson in our
Online Testing Manual.
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Enable an Assessment for Online Testing
https://vimeo.com/118780214
Navigation: Assessments>Select List Assessments>Use filters to find and select desired
assessment>Select Online Testing Administration or Administration > Online Testing
Administration
Create Roster
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•
•
•
Within an assessment, choose a set of students by selecting +Add Roster
Student Select Filters are based on visibility
Various options available to administer the assessment
Always select SAVE
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Manage Online Administration
• Rosters will appear on the Online Testing Administration dashboard
• Manage rosters using the Edit tool. Delete will allow you to remove the roster.
• Select the number of students under Students to view a list for progress monitoring,
tracking, and action tools during the administration.
For more information, visit the Enable an Assessment for Online Testing lesson in our Online
Testing Administration manual.
Monitoring Progress or Proctoring an Assessment
https://vimeo.com/118731149
Navigation: Assessments>Select List Assessments>Use filters to find and select desired
assessment>Select Online Testing Administration or Administration > Online Testing
Administration>Select the Number of Students in a Class Roster
Once students being an assessment Information about the assessment administration is provided
such as Portal Access, Started At, Finished At, Time Elapsed, Viewing, Pauses, and Actions
menu.
• The Action menu allows a teacher to force finish or re-open the assessment for an
individual student
• Teachers can Enable Student Help feature for students to message teachers when
assistance is needed
• Pause Assessment will force pause for all students on an assessment
• Selecting the Student ID will exit you out of the class roster and take you to the student
profile
Illuminate Tip: When wanting to click on additional links such as student ID, use CTRL or CMD
on the keyboard and select the student ID. It will open a new tab or window in the internet
browser, without exiting a user from the current screen.
For more information, visit the Managing Progress on Online Assessments lesson in our
Online Testing Administration manual.
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Grading Constructed Response Items
https://vimeo.com/118831841
Navigation: Assessments>Select List Assessments>Use filters to find and select desired
assessment>Select Administration > Enter Edit
Student Select Filters allow a user to drill down to specific students or just select Students With
Data to see scores for students who have completed or finished the assessment.
Enter Responses by Column
• View responses for all students selected and one item or question at a time
• If a rubric or point value is attached, a dropdown will be come available to grade the
responses
• Select the i icon to see the students submitted work
• The book icon will display the itembank questions, when applicable
• Always select SAVE to save any changes
Enter Responses by Student
• View responses for 1 student at a time and all questions on the assessment
• If a rubric or point value is attached, a dropdown will become available to grade the
responses
• Select the i icon to see the students submitted work
• The book icon will display the itembank questions, when applicable
Grid (Illuminate Favorite)
• To views available such as Grid, similar to a spreadsheet view and Constructed
Responses
• Select Constructed Responses to only see items that need to be scored by the teacher or
user
• Student work displays on the screen for each student
• If a rubric or point value is attached, a dropdown will become available to grade the
responses
• Select the Show Question button to display the itembank questions, when applicable
• All entered information is auto-saved
Once scores are graded and saved, scores will automatically update.
For more information, visit the Grading Constructed Response Items lesson in our Online
Testing Administration manual.
Additional Resources
Want to dive in and learn more about Assessment Reports? Check out U310 Assessment
Reports for Teachers.
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U400 Grades (Report Cards)
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U405 Report Cards for Teachers
This lesson will guide you through explaining the report card entry process for teachers: Report
Card Entry by Student, Report Card Entry by Field or Field Group, and Printing Report
Cards.
Use this as a guide to facilitate the training in a computer lab. Show the videos before users log in
or view one video at at time for users to follow along.
Before You Get Started
• For Gradebook users, it is highly recommended for users to have completed U400 Getting
Gradebooks Report Card Ready prior to conducting this lesson
• Users need to be shared appropriate report cards and field groups in order to successfully
conduct entry on affiliated students
• System Administrators or Illuminate Admin Team should have all report card requirements
complete in order for entry and printing to occur
Report Card Entry by Student
https://vimeo.com/120085448
Report Card Viewer Screen
Navigation: Grades>Under Report Cards, select Entry>Find and select appropriate
Students>Select Grading Period and available Report Card>Select Load
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• In the student list, selecting the Printer icon will generate a Report Card PDF as is at the
time of downloading for that individual student
• In the student list, selecting the Student Name or ID will direct you to the Student Entry
page, focusing on Report Card information for that individual student
• If another user is currently entering report card information on the student selecting, the
user will not be able to continue with the entry process and will be prompted that the
student is currently unavailable
After selecting the student, the Report Card View page allows you to:
•
•
•
•
•
Select (1) and Load (2) a new student
Print (3) a copy of the report card thus far
Save (4) changes when they have been made
If additional pages for entry are available, select the Page (5) thumbnails
Any fields of data entered in previous grading periods will be shown but unable to be
edited (6)
• Fields of data for the current grading period (7) will be shown and highlighted in green,
displaying a pop-up window of what is allowed to be entered.
• Areas that are blank or do not have a field to select (8) indicate the Report Card
Administrator has not created or shared those fields to be available.
• As you make changes, data entered saves along the way
Field Entry Screen
After selecting a Student, the Student Entry page allows you to:
• Change (1) and Load (2) students as needed to enter data for
• Print (3) a Report Card at any time for the student selected
• By default all available fields for data entry will display on the entry page, with the option to
Jump to (4) a particular Field Group
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• Fields marked with an * or asterisk (5) indicates that it is a required field and information is
required to be entered in order to save and print as expected; Contact your Report Card
Creator or System Administrator if there any questions
• Fields marked with an ? or question icon (not displayed) communicates the desired or
allowed entry values for that field
• Some fields have a predefined set or list of values (6) for users to choose from as setup
by the Report Card Creators or System Administrators
• Always Save (7) changes made during the entry process
• Switch to the Report Card Viewer (8) entry screen
If Report Cards are not available to begin entry:
• Confirm that the selected students match that of the appropriate Report Card (For
example: I am selecting First Grade students and can only select a First Grade Report
Card)
• Contact your Report Card Creator or System Administrator to verify both the Report Card
and Field Groups have been shared to the user
For more information, visit the Enter Report Card Grades lesson in our Grades manual.
Report Card Entry by Field or Field Group
https://vimeo.com/110511922
Navigation: Grades>Under Report Cards, select Entry>Find and select appropriate
Students>Select Grading Period and available Report Card>Select Load
• In the Field list, selecting the Field Group or Field Name will direct you to the selected
Field Group page, focusing on Report Card information for that for all selected students
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• If another user is currently entering report card information on the student selecting, the
user will not be able to continue with the entry process and will be prompted that the
student is currently unavailable
After selecting a Field Group or Field, the entry page allows you to:
•
•
•
•
•
•
•
•
•
•
Change (1) and Load (2) students as needed to enter data for
Print icon (3) a Report Card at any time for the student selected
The selected Field Group and all fields will display for all students selected
Selecting the Student Name (4) will take you to that individual student's entry page
Select Score Breakdown (5) to view how scores and information are calculated from
various data points in the system for that student
Fields marked with an ? or question icon (6) communicates the desired or allowed entry
values for that field
Fields marked with an * or asterisk (7) indicates that it is a required field and information is
required to be entered in order to save and print as expected; Contact your Report Card
Creator or System Administrator if there any questions
Some fields have a predefined set or list of values (8) for users to choose from as setup
by the Report Card Creators or System Administrators
Use Filldown (9) to filldown a specific value for all students or those with blank fields
Always Save (10) changes made during the entry process
If Report Cards are not available to begin entry:
• Confirm that the selected students match that of the appropriate Report Card (For
example: I am selecting First Grade students and can only select a First Grade Report
Card)
• Contact your Report Card Creator or System Administrator to verify both the Report Card
and Field Groups have been shared to the user
For more information, visit the Enter Report Card Grades lesson in our Grades manual.
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Printing Report Cards
https://vimeo.com/110515658
Navigation: Grades>Under Report Cards, select Print and Printing History>Find and select
appropriate Students>Select Grading Period, available Report Card, Section/Course of
students, and Student Status>Select Select Students
• Student Status (1) provides the ability to print report cards for current, inactive, or all
students when necessary
• By default all Students Selected (2) will print the English version available of the report
card when Print (5) is chosen
• A student list displays the correspondence language assigned which can be individually
downloaded (3) for printing by individual student
• To print a class set via Correspondence Language, use Language Print (4) dropdown to
print by Correspondance or other available languages
• Printing (5) tells the system to generate the report cards for selected students and when
available select Download (6) to retrieve the file
• Reprint (6) is best for when changes to student data has been made, but the student set
to print for is the same and there is a need to refresh the data
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If Report Cards are not available for Printing:
• Report Cards in other languages is part fo the Report Card Creation process and if not
setup by the System Administrator or Report Card Creator, they will not generate and be
available
• Contact your Report Card Creator or System Administrator in regards to available report
cards in other languages
For more information, visit the Printing Report Cards lesson in our Grades manual.
Additional Resources
Need to Get Your Gradebooks Ready? Check out our U400 Getting Your Gradebook Report
Card Ready lesson in Illuminate U! (Coming Soon!)
What to learn more about the Report Card Setup Process? Check out our Report Card
Glossary in the Grades manual.
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U500 Behavior Management (Discipline)
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U550 Incident Lists and Creation
For ISI clients only, this lesson will guide you through learning how to List and Create Incidents.
Use this as a guide to facilitate the training in a computer lab. Show the videos before users log in
or view one video at at time for users to follow along.
Before You Get Started
• Only those with the appropriate permissions are able to replicate the activities within this
lesson
• Based on the district's unique needs, fields, programs, and information required for
Incident Reports may be different than what is represented on the screen
• Confirm with your IT/Technology Team if you are able to access VIMEO on site/district
computers
List and Create Incidents
http://vimeo.com/100843982
Search Incident Reports
Navigation: Behavior>Search Incident Reports
• Quickly see past incidents based on visibility
• The report includes Incident Date, Status, Description and Participant Count, Report
Author, Timestamp, and Actions
• Available actions depend on user permissions and student visibility
• To edit or update an existing Incident, select the pencil tool of an incident on the report
Below is an Overview of the Behavior Management module:
• Details provides a quick summary page of the status, date, time period, short and detailed
description
• To update or tag additional information about the general nature of the incident such as
Alcohol or Drug Related, or even Emotional or Physical Aggression, select Quick Details
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• Participants uses Student Select Filters to add either a single or multiple students to the
incident, each of the student's roles, and additional notes
• Attach Agency Reports using the Attachments, if and when applicable
• Reports will remain in Draft mode until all documents and information has been recorded
• A Supervisor user can override the value and finalize the report
• When making changes, always select Save Form
For more information, visit the Access/Edit Incident Reports lesson in our Behavior
Management Help Manual.
Create a New Major Incident Report
Navigation: Behavior>Create Major Incident Report
• Enter the Incident Date, School Site (if applicable), and Short Description, which are
required to be completed in order to move forward
• Select Start Incident Report to begin
• If the above fields are not completed, the system will alert you and you cannot move
forward
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Create a New Minor Incident Report
Navigation: Behavior>Create Minor Incident Report
• Enter the Incident Date, School Site (if applicable), and Short Description, which are
required to be completed in order to move forward
• Select Start Minor Incident Report to begin
• If the above fields are not completed, the system will alert you and you cannot move
forward
Incident Details
Incident Details
• Make sure to record all additional pieces of information such as Detailed Description, Time
Period, School Site, and Location
• Once the incident is created, it is in Draft mode
• Continue through the process selecting Save Form
Quick Facts
Quick Facts
• Select the radio buttons for an additional facts relevant to the incident such as: Alcohol,
Drug, Gang, Hate-Related or various types of aggression including Electronic, Emotional,
Physical, Sexual, or Verbal
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• Other options include: major incident, law enforcement involvement, and monetary
damage
• All radio buttons are defaulted to No unless selected
• Select Save Form to save any additions or changes
For more information, visit the Create a Incident Report lesson in our Behavior Management
Help Manual.
Additional Resources
Ready for more? Visit Illuminate U! 555 Add Participants, Attachments, and Status!
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U555 Add Participants, Attachments, and Status
For ISI clients only, this lesson will guide you through learning how to Add Participants,
Attachments, and Status.
Use this as a guide to facilitate the training in a computer lab. Show the videos before users log in
or view one video at at time for users to follow along.
Before You Get Started
• Only those with the appropriate permissions are able to replicate the activities within this
lesson
• Based on the district's unique needs, fields, programs, and information required for
Incident Reports may be different than what is represented on the screen
• Confirm with your IT/Technology Team if you are able to access VIMEO on site/district
computers
Participants, Attachments, and Status
http://vimeo.com/100844657
Navigation (Choose one of two options):
A. Continue working on the current incident from Part 1; or
B. Behavior>Search Incidents Report>Select the pencil tool of a report to edit or update
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Participants
Participants
• Participant Summary will include a legend will include counts for each role such as
Perpetrator (P), Mutual (M), Victim (V), and Witness (W) and summary details
• Add Participant will consist of three types: Students, Employee, and Other Personnel
• Students available in the Student Name dropdown is based on visibility
• After selecting a participant, role, and additional notes, you may Add Participant or Add
Another, if other participants need to be added to this incident
• The Participant Summary page will update and display information entered, providing
Actions to Edit or Remove
When selecting Edit to a participant, a Details submenu is provided for revising
information. The type of participant determines the available menus. Some menus may
include:
• Details provides additional entry on information such as if Parents/Guardians were
contacted, Injury Type and Medical Notes
• Log Intervention, date, and notes that may apply
• Victim allows a place to record a statement
• Violations wil provide a list of violations that can be assigned to the participant
• Record Consequences dates, type, and even hearing dates when applicable
• Log Expulsions and hearing status
• Delete Record will delete permanently all records and information tied to the participant
Always select Save Form to ensure your changes have been saved.
For more information, visit the Access/Edit an Incident Report lesson in our Behavior
Management Help Manual.
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Agency Reports
Agency Reports and Report Status
Three submenus available include Reports, Attachments, and Status
• Reports provides the ability to record the Report Agency, Report ID, Date (if applicable),
Author, and Notes
• Submit Agency Reports by selecting the agency, report ID, etc.
• All incident reports are considered the Status of Draft until the Incident has been reviewed
by a Supervisor selected and the status has been changed
For more information, visit the Access/Edit an Incident Report lesson in our Behavior
Management Help Manual.
Additional Resources
Need to review how to get started with the Behavior module? Check out Illuminate U! 550
Incident Lists and Creation!
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U700 MTSS/RTI Intervention Tracking
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U700 Overview of MTSS/ RTI Tracking
The MTSS/RTI Intervention Tracking module gives Illuminate users (based on permissions) the
ability to create MTSS/RTI student programs, add students to these programs, log session data,
and report RTI information at the student or program level. The data captured via the MTSS/RTI
Intervention Tracking module is also accessible via custom reporting and can therefore be used to
create a more complete academic or behavioral profile for a student.
This lesson will provide you with an overview of the MTSS/RTI Intervention Tracking module.
Use this as a guide to facilitate a hands-on training in which all Illuminate users have access to a
computer or other device. Feel free to share these lessons with Illuminate users in preparation for
a meeting, guided lesson, or training with the MTSS/RTI Intervention Tracking module.
Before You Get Started
• "Student Programs" for intervention and "Intervention Custom Fields" need to be
created within Code Management by a member of your Illuminate Admin Team or by
users with the role of System Administrator. The added Student Programs will need to
categorized as Program Type - "intervention."
• The MTSS/RTI Intervention Tracking module and permissions need to be enabled by a
member of your Illuminate Admin Team to users who will need to add students to
intervention groups, add session logs, or access this module. Please refer to your
Illuminate Admin Team or Implementation Manager for permission details.
• Refer to the Setup Intervention Tracking (Admin) lesson and Setup Video for more
information.
Overview of MTSS/RTI Module
http://vimeo.com/87437517
Navigation
Navigation: Students tab > Under MTSS/RTI select Intervention Tracking
1. Overview displays the Intervention Programs created, Students within the above programs, and
accessible Reports by the selected user.
2. List Students provides a list of all students and the intervention groups they are in, by user and
by programs selected. By default the logged in user will appear and the filtered list will show All
Programs.
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• This is a sortable table by the headers Programs, Student ID, Last Name, First Name,
Start Date, End Date, and Status
• Students can be removed or exited from programs using the check boxes (column on far
right) and the drop down menu (scroll to bottom of screen)
3. Add Students allows the user to create an intervention group by selecting a user, program,
custom field(s), students and dates for an intervention program.
4. Add Session Logs
• Single or Multiple Student Entry available
• Must provide all criteria including Intervention, Log Date, Start and End Time, Intervention
Flag Code and Comments in order to Add Session to student(s)
Overview Page
Navigation: Students tab > Under MTSS/RTI select Intervention Tracking
1. User filter
• View the intervention programs, a list of students within an intervention group, and the
reports connected to the selected user.
2. Intervention Programs
• Select an Intervention Program title to navigate to List Students for that particular group
• Select the speech bubble icon next to the Intervention Program to navigate to Add
Session Logs for multiple student session log entry
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3. Students
• Select a Student ID number to open a separate internet browser tab or window to the
Student Profile page
• Select the speech bubble icon next to a specific student to navigate to Add Session Logs
for a single student session log entry
4. Reports
• A Summary Report provides a summary of intervention tracking information for all
students and all intervention programs
• An Intervention Session List Report provides session information for one selected user
and intervention program
Additional Resources
Want more background information about Multi-Tier System of Supports (MTSS) or Response
to Intervention (RTI)? Review the lesson Introduction to Response to Intervention (RTI) or
the chapter about RTI Components.
Need ideas about how to take advantage of the MTSS/RTI tools within Illuminate? Check out our
IEUC 2014 Conference presentations: Building Dynamic Class Profiles for RTI2, Supporting
MTSS with Illuminate, and Illuminate's RTI Toolbox.
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U705 Adding Intervention Groups and Sessions
This lesson will guide you through how to Create an Intervention Program and Add
Intervention Session Logs.
Use this as a resource to facilitate the training in a computer lab. Show the video before users log
in or use it as tool to guide the training.
Before You Get Started
• "Student Programs" for intervention and "Intervention Custom Fields" need to be
created within Code Management by a member of your Illuminate Admin Team or users
with the role of System Administrator.
• The MTSS/RTI Intervention Tracking module and permissions need to be enabled by a
member of your Illuminate Admin Team to users who will need to add students to
intervention groups, add session logs, or access this module. Please refer to your
Illuminate Admin Team or Implementation Manager for permission details.
• Refer to the Setup Intervention Tracking (Admin) lesson or the MTSS/RTI Intervention
Tracking Setup video for more information.
Creating an Intervention Program
http://vimeo.com/87417321
Add Students
• Select the User, Program, and Custom Fields associated with this intervention group.
• Type and select students who will participate in the intervention program.
• Choose the Start and End Dates for the intervention.
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• To save this intervention group, click Add Students to Program.
View / Remove Students in an Intervention Program
• From the List Students tab, a user may view a list of students participating in an
intervention program.
• Select a checkbox (far left column) to Exit the student(s) from an intervention program or
Remove the student(s) from the intervention completely.
For more information view or download the Create an Intervention Group lesson from the MTSS/
RTI Intervention Tracking manual.
Adding Session Logs
http://vimeo.com/87418105
Single Student - Session Log
Add a Session Log for a Single Student
• Use the User and Student Select drop down menus to choose the appropriate teacher and
student for this intervention session log entry.
• Fill in the intervention program, date, start time, and end time for this session log.
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• Use the intervention flag code to indicate whether the child received or did not receive the
intervention.
• Add comments to track additional information for this session. Examples of possible
comments could include: intervention focus, instructional strategies used, and/or anecdotal
notes about student performance.
• Select Add to save session log.
For more information view or download the Add an Intervention Session Log for the Student(s)
lesson from the MTSS/RTI Intervention Tracking manual.
Multiple Students - Session Log
Add a Session Log for Multiple Students
• Use the User and Intervention Program drop down menus to choose the appropriate
teacher and program for this intervention session log entry.
• Use the checkboxes to select multiple students for a mass entry of an intervention session.
Then click Fill Down.
• Fill in the date, start time, and end time for this session log.
• Use the intervention flag code to indicate whether the child received or did not receive the
intervention.
• Add comments to track additional information for this session. Examples of possible
comments could include: intervention focus, instructional strategies used, and/or anecdotal
notes about student performance.
• Select Fill Down to apply the session log information to all previously selected students.
• Click Add Logs after confirming or editing the intervention session log information.
For more information view or download the Add an Intervention Session Log for the Student(s)
lesson from the MTSS/RTI Intervention Tracking manual.
Additional Resources
Next Steps? Learn about available reports in U710 Reporting for Intervention Tracking.
Want more information about Multi-Tier System of Supports (MTSS) or Response to
Intervention (RTI)? Review the our chapter about RTI Components.
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U710 Reporting for Intervention Tracking
This lesson will guide you through how to access Reports for Intervention Tracking and
Intervention Tracking Data in Custom Reports.
Use this as a resource to facilitate the training in a computer lab. Show the video before users log
in or use it as tool to guide the training.
Before You Get Started
• Based on permissions and access, you may need to complete the Create an Intervention
Group and Add an Intervention Session Log lessons prior to attempting to access
Reports.
• The MTSS/RTI Intervention Tracking module and permissions need to be enabled by a
member of your Illuminate Admin Team to users who will need to add students to
intervention groups, add session logs, or access this module. Please refer to your
Illuminate Admin Team or Implementation Manager for permission details.
• Refer to the Setup Intervention Tracking (Admin) lesson for more information.
Reports on MTSS / RTI Intervention Tracking Data
http://vimeo.com/87418994
Summary Report
The Summary Report summarizes all intervention programs, encounters, and sessions by
student list.
• Use the Search bar to filter the list for a particular Student or Program if needed.
• Sort the data table using the column headers prior to downloading the report.
For more information view or download the Reports for Intervention Tracking lesson from the
MTSS/RTI Intervention Tracking manual.
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Intervention Sessions List Report
The Intervention Sessions List Report provides reporting on a selected student program for a
specific period of time with session dates, and duration of all instances by student list.
• Revisit the Overview page, Intervention Programs section to access the start and end date
of the Intervention Program you are looking for.
• Select the User and Intervention Student Program from the drop down menus.
• Enter the Star and End Dates for the intervention program and click View.
• Use the Search bar to filter the list for a particular Student or Program if needed.
• Sort the data table using the column headers prior to downloading the report.
For more information view or download the Reports for Intervention Tracking lesson from the
MTSS/RTI Intervention Tracking manual.
Additional Resources
Want more information about how to build Custom Reports to access data within Illuminate?
Visit our manuals for Custom Reports and Custom Reports Advanced.
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U800 Activate Instruction
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U800 Getting Started with Activate Instruction
Activate Instruction is funded and managed by the Girard Education Foundation as a tool to
benefit K-12 education. It provides user-friendly access to a supply of standards-based content
where educators world-wide can access and use this resource. Illuminate users are able to
connect and suggest tailored resources based on a student’s past performance through the Home
Connection Portal and Illuminate assessments.
This lesson will guide you through Welcome to Activate!, Setting Up an Activate Account, and
Searching in Activate.
Use this as a guide to facilitate a hands-on training in which all Illuminate users have access to a
computer or other device.
Before You Get Started
• Users can either visit Activate Instruction to sign in directly, or be logged into their own
Illuminate account
• Activate Instruction permissions need to be enabled by a member of your Illuminate Admin
Team for users. Please refer to your Illuminate Admin Team or Implementation Manager
for permission details.
• Activate Instruction is a live, web-based platform that is accessible by all users and is
currently being used to support students.
Welcome to Activate!
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Setting Up an Activate Account
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Navigation: Assessments > Under Activate Instruction, select Visit Activate Instruction; or,
Open the preferred internet browser and type in www.activateinstruction.org > Select Sign Up
or Sign In
• If users have already created an account, (1) enter the registered email address and
password
• First time users will need to register or (2) Sign Up for an Activate Instruction account.
Best practice is to register with the same user information as used in Illuminate. Select (3)
Login.
• On the navigation panel, (4) select your name to change your user information, or
Settings. This menu is also where you Logout, provide Feedback, or check out our Help
materials for additional support.
• (5) School Information is your profile as an Activate Instruction user. Select Edit School
Info and choose Subjects Taught, State, and District/City, if applicable. You can also
change your background in this menu.
• Update will save and store your user information.
For more information, check out the Logging Into Activate for the First Time lesson in our
Activate Instruction help manual.
Searching in Activate
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Navigation: Assessments > Under Activate Instruction, select Visit Activate Instruction>Sign
In>Select Search
The Search tab allows users to search for Playlists, Resources, Teachers, and Schools. You
can also search by Content Type, Grade Levels, and Academic Standards.
• Playlists are collections of resources that users have created
• Resources can be documents, videos, websites, or assessments
Search for a Playlist or Resource
•
•
•
•
Select the resource title to view and add to your own playlist
Select the creator to view user profile and other playlists and resources
View Rating Analytics icon provides student feedback results
Mark the resource or playlist with the Favorites icon to save in your My Stuff tab for easy
access
Search for a Teacher or School
• Use Keywords, State, and/or City/District to find specific Teachers or Schools
• Select the Name to view playlists and resources available
• The follow icon will tag the user in your My Stuff tab for easy access
For more information, check out the Find and Follow a User and Find Playlists and Resources
lesson in our Activate Instruction help manual.
Additional Resources
Want to learn more about the Girard Education Foundation? Visit their website to explore!
Check out our IEUC 2014 materials from the session Activate Your Instruction!
Need additional resources? Visit iBooks for Activate Instruction.
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U810 Creating Activate Resources
This lesson will guide you through Best Practices for Resource Creation and Creating
Resources in Activate Instruction. Teachers, Parents, and Students may register with Activate
Instruction to access resources through activateinstruction.org. Illuminate Teachers, Parents,
and Students have quick and easy access to Activate Instruction through the Home Connection
Portal, with direct resources connected based on assessment performance results.
Use this as a guide to facilitate a hands-on training in which all Illuminate users have access to a
computer or other device.
Before You Get Started
• Prerequisite course includes U800 Getting Started with Activate Instruction
• Users can either visit Activate Instruction to sign in directly, or be logged into their own
Illuminate account
• Activate Instruction permissions need to be enabled by a member of your Illuminate Admin
Team for users. Please refer to your Illuminate Admin Team or Implementation Manager
for permission details.
• Activate Instruction is a live, web-based platform that is accessible by all users and is
currently being used to support students.
• It would be helpful to have a resource (website, digital copy of a worksheet, video file, or
Illuminate Assessment
when learning to create resources, due to students using the
website for instructional needs.
Best Practices for Resource Creation
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Navigation: help.illuminateED.com>Under Extras, select iBooks>Select iBooks and
PDFs>Choose Click Here>Select the iBook, Activate Instruction>
Evaluate resources prior to adding them to Activate Instruction. Since resources are geared
toward student, parent, and teacher learning, it is important to choose resources that are proficient
or accomplished according to the above criteria.
When creating resources, each resource will need the following completed:
• Title the resource accordingly
• Enter information about the resource in the Description box
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• Purpose is the objectives, outcomes, and/or instructional focus behind the resource
• Resource Target is labeling the resource for a particular audience, however all users will
be able to find and use it
• Sharing resources can be public (for all to use and see
or private
• Select the (5
Type of resource you are creating.
• Types of resources include Document, Video, Website, and Assessment
Creating Resources
Creating a Document Resource
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Creating a Website Resource
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Creating a Video Resource
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Navigation: Assessments > Under Activate Instruction, select Visit Activate Instruction>Sign
In>Select My Stuff>+Add Resource>
Resource Tools
•
•
•
•
•
•
•
•
•
Add a Website resource by providing the website address link
Various types of digital Documents (up to 10MB
can be uploaded for users to print
Image resources (up to 10MB
can be uploaded for users to see and print
Video resources can be uploaded and embedded for users to view
Each resource can be given a Narrative and Heading
Resources must be aligned with a Standard(s)
Edit a resource using the pencil/paper tool
Share resources with other users to view, edit, or share.
Access all resources in My Stuff>My Resources
For more information, visit the Create a Resource lesson in the Activate Instruction manual.
Additional Resources
Ready for more? Check out Illuminate U! 820 Creating Activate Playlists and Sharing.
Check out our IEUC 2014 materials from the session Activate Your Instruction!
Need additional resources? Visit iBooks for Activate Instruction.
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U820 Creating Activate Playlists, Linking Assessments, and
Sharing
This lesson will guide you through Searching and Creating a Playlist, Linking an Illuminate
Assessment, and Sharing a Playlist or Resource. Playlists are compiled of multiple resources
with a common theme, focus, collection, or unit.
Use this as a guide to facilitate a hands-on training in which all Illuminate users have access to a
computer or other device.
Before You Get Started
• Prerequisite course includes U810 Creating Activate Resources
• Users can either visit Activate Instruction to sign in directly, or be logged into their own
Illuminate account
• Activate Instruction permissions need to be enabled by a member of your Illuminate Admin
Team for users. Please refer to your Illuminate Admin Team or Implementation Manager
for permission details.
• Activate Instruction is a live, web-based platform that is accessible by all users and is
currently being used to support students.
• Resources must be available to add to a Playlist
Searching and Creating a Playlist
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Navigation: Assessments > Under Activate Instruction, select Visit Activate Instruction>Sign
In>Select Search tab> Choose search criteria> Select Search, or Select My Stuff>+Add
Playlist>
Playlists are collections of resources that users have created with a commonality or theme. They
can be of all types of resources or just one resource depending on the focus of the playlist.
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Search for a Playlist
• Select the creator to view user profile and other playlists and resources
• View Rating Analytics icon provides student feedback results
• Mark the playlist with the Favorites icon to save in your My Stuff tab for easy access
Create a Playlist
• My Stuff is where a user can find Followed and Favorite users, playlists, resources, and
create their own playlists and resources
• Select +Add Playlist to create a playlist of resources
• (1
Title the playlist appropriately and add a (2
Description that may contain important
information such as objectives, instructional information, length of time and lesson
duration, etc.
• (3
Allow Random Order displays resources in a particular sequential order or at random
• Users may choose to (4
Share the playlist for the public or keep private
Add/Edit to a Playlist
• Select the resource title to view and plus sign to add to a Playlist
• When in a playlist, select the pencil icon to add or edit resources
• Other tools include adding a narrative, heading, and password for student access if Playlist
is private
For more information, check out the Find Playlists and Resources and Create a Playlist lesson
in our Activate Instruction help manual.
Linking an Illuminate Assessment as a Resource
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Navigation: Assessments > List Assessments > Choose the assessment > Responses > Online
Testing Administration > Under Activate instruction, select +Add to Playlist
• Online Testing Administration permissions must be enabled and available. See your
System Administrator for details.
• Playlists should be created prior to adding a linked Assessment from Illuminate
Link an Assessment
• Select a (1
Playlist to add the assessment resource to
• Provide a (2
Time Duration if applicable
• Depending on the assessment design, (3
Constructed Response Input Method where
users can submit answers Online Entry or prompted to submit the answer in Written form.
• (4)
Availability provides the assessment resource to always be Open, need Approval
Required, or Password protected prior to administration
• Select (5
Save
For more information, visit the Linking Online Assessments to Playlists lesson in the Activate
Help Manual.
Sharing a Playlist or Resource
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Navigation: Assessments > Under Activate Instruction, select Visit Activate Instruction>Sign
In>Select Search tab> Choose search criteria> Select Search, or Select My Stuff>
• Can share both resources and playlists one at a time or more than one
• View resources and playlists shared by visiting My Shared Resources and My Shared
Playlists
Share a Playlist or Resource
• To share one at a time, click the title to open the resource or playlist and select Share
• To share more than one at a time, select the checkboxes of each resource or playlist and
select the Share Icon
• Search for users to share with
• Add Permissions or choose how to share the resource or playlists: View (to see and use
the resource), Edit (to act as an author like yourself, able to make changes that will effect
all of whom it is shared to), and Share (to allow users to share out the resource).
• Select Share
For more information, visit the Sharing a Resource or Playlist lesson in the Activate Help
Manual.
Additional Resources
Want to learn more about the Girard Education Foundation? Visit their website to learn more!
Check out our IEUC 2014 materials from the session Activate Your Instruction!
Need additional resources? Visit iBooks for Activate Instruction.
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