central railway

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

CENTRAL RAILWAY

MUMBAI DIVISION

SIGNAL& TELECOMMUNICATION DEPARTMENT

(FORM-A: REGULATION FOR TENDER AND CONTRACT)

CR/BB/ Tele / 2013 /09 dated. 22/2/2013 TENDER NO.

Name of Work: Supply, Installation, Testing and Commissioning of PA system

Book No.

Price -

,conference system and Other telecom facility like OFC connectivity, Data networking in Mumbai Division of central

Railway in connection with EMU maintenance facility.

Date & time for Closing of Tender

Date & time for Opening of tender

2/04/2013 at 15.00 hrs

2/04/2013 at 15.30 hrs

_____

Rs.10000/-

Page No. 1

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

SECTION DETAILS

I. Instructions to Tenderer

II.

III.

IV.

V.

VI

VII

Tender notice.

Corrigendum

Tender schedule with inspection agencies.

Technical specification

Special conditions of tender.

General conditions of contract.

INDEX

FROM

Page No-3

Page No-6

Page No-9

Page No-10

Page No-34

Page No-72

Page No-80

TO

Page No-5

Page No-8

Page No-9

Page No-33

Page No-71

Page No-79

Page No-141

Page No. 2

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

2.7

2.8

2.9

3

4

2

1

2.1

2.2

2.3

2.4

2.5

2.6

I. INSTRUCTION TO TENDERER

Name of work:

Supply, Installation, Testing and Commissioning of PA system, conference system and Other telecom facility like OFC connectivity, Data networking in Mumbai Division of central Railway in connection with EMU maintenance facility.

MINIMUM ELGIBILITY CRITERIA: (Applicable for works costing more than

Rs, 50 Lakh)” Only those firms, which in their individual capacity satisfy the following criteria, need to quote for this tender.” a Total contract amount received during the last three financial years. (I.e. current year and three previous financial years) should be minimum 150% OF advertised tender value. b Should have completed in the last three financial years. (i.e. current year and three previous financial years) at least one similar single work, for a minimum value of

35% of advertised tender value.

Similar nature of work physically completed with the qualifying period, i.e. the last 3 financial years and current financial year (even though the work might have commenced before the qualifying period) should only be considered in evaluating the eligibility criteria

The total value of similar nature of work completed during the qualifying period and not the payments received within qualifying period alone, should be considered.

Similar work would mean “Work of supply &/or installation , testing and

commissioning / provision of coach indicator / token indicator / train running display indicator/ PC based announcement system.

OR

Any telecom work including supply, installation, testing & commissioning/

provision of coach indicator/token indicator/train running display indicator / PC

based announcement system.”

All the required certificates under clause 2 (a, b), to establish that firm is meeting with the eligibility criteria, must be enclosed with original offer itself.

The offer will be evaluated based on certificates enclosed with the original offer only.

Tenderer may please note that meeting of eligibility criteria is strictly based on completion certificates given by executive in charge of work & not linked with mere list of works claimed to have been executed by tenderer or a copy of work order from

Railway.

Completion certificate issued by an executive must indicate the name of work, contract agreement No. and date, contract value, actual payment received, and date of completion of work.

Railway will not enter into any correspondence to get these certificates subsequently and offer shall be evaluated based on documents submitted along with the offer.

The copy of the solvency certificate, credential certificate etc., should be attested

The Railway reserves the right to split / delete certain items of the tender without assigning any reason.

Only those tenderer, who in their individual capacity or along with their constitute unit forming legal association/joint ventures (these should be duly registered with the register of partnership deeds and it should be in existence/formed prior to submission of tender) satisfy the criteria need to quote for this tender.

Page No. 3

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

6

7

7.1

7.2

7.3

7.4

7.5

7.6

8

5

9

9.1

9.2

9.3

The Tenderers, if they so desire before quoting, should inspect the site of the work in detail and acquaint themselves about the terrain, approach road and other site conditions affecting the execution of the work on their own cost

The Tenderer shall keep their offer valid for the period of 90 days from the date of opening of tender.

NATURE OF TENDERING: The tenderer is required to submit his offer on the date of opening. The contents of the offer will be as described later in these paragraphs.

The envelope will bear tender number, its description, name of the tenderer, date of opening.

The envelope should be addressed to the President of India through Sr. Divisional

Signal & Telecommunication Engineer (CO), Central Railway, Chhatrapati Shivaji

Terminus, Mumbai -400001. The tender should be deposited in the Tender Box in the office of the Sr. Divisional Signal & Telecommunication Engineer, Central Railway,

Headquarters Office, Chhatrapati Shivaji Terminus, Mumbai 400 001, before closing of the tender box i.e. 15.00 hrs sharp on the date of opening.

The tenderer shall also enclose a letter along with offer that they accept all the

Railways terms and conditions and have not offered any counter clauses.

The offer shall consist of copy of schedule of work with prices quoted in the required space. The tenderer shall sign on each page.

The documents submitted along with the offer shall be page numbered, signed by the tenderer with their seal. Unsigned documents shall not be considered for evaluation.

Tender sealed and super scribed as mentioned above, can also be sent by Registered

Post with acknowledgement due, to the above mentioned office, but no tender which is received after the time and date specified above shall ordinarily be considered.

EMD: The earnest money (EMD) shall be 2% (Rs.

269100/

-

(Rs. two lakhs sixty

nine thousand one hundred only) of estimated tender value as indicated in the

Tender Notice. The earnest money shall be rounded to the nearest Rs. 10. The Earnest money deposit in the form of Bank guarantee will not be acceptable. EMD should be submitted by the tenderer in favour of Sr.DFM/C.Rly, CSTM, in the form of Deposit receipts, pay orders & demand drafts. These forms of earnest money could be either of the State Bank of India or of any of the nationalized banks or receipt from Chief

Cashier/ Central Railway. Earnest money instrument is to be valid for the period of six months from the date of opening of the tender.

DOCUMENTS TO ACCOMPANY THE OFFER: The following documents, over and above mentioned below eligibility criterion, shall invariably accompany the offer, failing which the offer can be treated as invalid and liable to be summarily rejected without any correspondence with the firm. Hence, the firm is well advised to ensure that all the minimum documents are attached with their tender.

Earnest Money in prescribed and acceptable form - as per GCC Para.

Fee for tender Booklet, if tender document downloaded from net.

Tender documents including schedule duly signed and stamped in each page by the tenderer.

Testimonials/Credentials/documentary evidence and performance record in support of previous experience of the tenderer for establishing the eligibility described in Para 2 above

Page No. 4

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

10

10.1

10.2

10.3

10.4

9.4

9.5

9.6

9.7

9.8

9.9

9.10

9.11

9.12

11

11.1

11.2

12

Document(s) in support of financial solvency (Solvency certificate from State Bank of

India or any nationalized bank).

Last audit report from registered Chartered Accountant

Power of Attorney, if any.

A statement of the set up of their firm and if they are partnership firm, the names of

Partners, their addresses and other particulars with regard to their business etc.

List of Personnel & Machinery, organization /technical staff available on hand and proposed to be engaged for the subject work, with their designation and experience.

As far as possible the Tenderer’s bid should not have any condition or specification or assumption contrary to the provisions in these tender documents on which the tenderer/s bid is based. Tenderer’s Special conditions, not in conformity with the tender specifications/drawings are required to be listed separately with details of exact financial implications, if any. Railways may not take cognizance of conditions/variations from the tender documents or drawings etc. It needs to be emphasized that only such conditions/ stipulations which are at variance with the tender conditions codal provision stipulated in the tender documents need be mentioned, in case Tenderer’s choose to stipulate such special conditions taking into account the restrictions mentioned elsewhere in the tender document. Only such special conditions/specifications stipulated by the Tenderer’s which have been specifically approved by the Railways in writing shall be deemed to have been accepted by the Railways and shall form part of the Contract Agreement. The tenderer/s conditions / stipulations which are at variance with the tender conditions / codal provisions and not approved / accepted by Railways shall be withdrawn by the tenderer/s.

Tender shall enclosed the model No & make of the proposed system

Tenderer shall submit a certificate from the OEM that he will provide technical support for 5 year for the proposed system

Tenderer shall submit the technical broacher of the individual equipment of the proposed system along with Clause wise compliance & cross reference with technical broacher on OEM letter head.

METHOD OF QUOTING OF RATES:

Tenderers should acquaint themselves fully with the site conditions should they wish so, at their own cost, before submitting their offers.

Tenderer should quote individual rate & amount for the all items of schedule.

Write rates & total cost both in figures and in words.

Tenderer should sign the following certificate : I/We offer and agree to execute the work of schedule as below: a Total combined cost of tender schedule =

OPENING OF TENDERS:

The tenders shall be opened at 15.30 hr., on the opening date in the office of the

Senior Divisional Signal & Telecom Engineer, 1st floor, Parcel Office Building, CST

Mumbai-400001.

Railways’ decision in regard to acceptability of Technical Suitability of the offer shall be final.

The section where work is to be carried out under nominated SSE(T) of section of

Mumbai division on Central Railway.

Page No. 5

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

II.

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Divisional Railway Manager(S&T), Central Railway, Mumbai CST, for and on behalf of the President of India, invites sealed open Tenders from the reputed contractors on prescribed form on the dates shown against each up to 15.00 Hrs on opening day.

1 S

N

Name of work Approximat e Cost

EMD

(Rs.)

Cost of

Tender

Form

Rs.

Date of

Opening

Validity Completion

Period

1 Tender No.

CR/BB/Tele/

2013/09dtd.2

2/2/2013.

Name of work

:Supply,

Installation, Testing and Commissioning of PA system

,conference system and Other telecom facility like OFC

23818315/- 269100/- 10000/- 2/04/2013 90 days 11 Months connectivity, Data networking in

Mumbai Division of central Railway in connection with

EMU maintenance facility.

2 Prescribed tender forms can be obtained from the office of the undersigned on all working days up to 17.00 Hrs on cash payment on the cost of tender form (Non refundable). The tender document is also displayed official website at www.tenders.gov.in &

www.cr.indianrailways.gov.in. If the tender Documents are downloaded from website, the payment towards cost of Tender document must be made in the form of “Demand Draft” issued by any Nationalized Bank in favour of Sr. Divisional Finance Manager, Central

Railway/Mumbai or Cash Receipt obtained from any Station of Central Railway.

3 Sale of tender forms will be started on 05/03/2013 & closed at 12.00 Hrs of the opening day.

4 The tender will be opened on 2/04/2013 at 15. 30 Hrs. Tenderer, who wants to be present at the time of opening of tenders, he/they may do so.

5 Cost of each tender form should be paid in cash with Chief Cashier, Central Railway, CSTM or with Divisional Pay Master, Central Railway, CSTM or with Station Superintendent, Central

Railway, Mumbai and money receipt should be attached to the tender. The tender forms can be obtained by Post with payment of Rs.500/- Extra for postal charges in cash

Page No. 6

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

6 The Earnest Money should be in cash or in any of the following forms: (i) Deposit Receipts, Pay

Orders, and Demand Drafts. These forms of earnest money could be either of the State Bank of

India or of any of the Nationalized Banks. For which no confirmatory advice from the Reserve

Bank of India will be necessary. (ii) Deposit receipt executed by the Schedule banks (other than the State Bank of India and the Nationalized Banks) approved by the Reserve Bank of India for this purpose. The Railway will however, not accept deposit receipt without getting in writing the confirmation of the Reserve Bank of India. The EMD should be in the name of Sr. Divisional

Finance Manager, Central Railway, Mumbai CST and valid for a period of 6 months from the date of opening.

7 Tenderer should fulfill the following MINIMUM ELGIBILITY CRITERIA (Applicable for works costing more than Rs, 50 Lakh)” Only those firms, which in their individual capacity satisfy the following criteria, need to quote for this tender.” a) Total contract amount received during the last three financial years. (i.e. current year and three previous financial years) should be minimum of 150% advertised tender value (b) Should have completed in the last three financial years. (i.e. current year and three previous financial years) at least one similar single work, for a minimum value of 35% of advertised tender value. a Similar nature of work physically completed with the qualifying period, i.e. the last 3 financial years and current financial year (even though the work might have commenced before the qualifying period) should only be considered in evaluating the eligibility criteria. b The total value of similar nature of work completed during the qualifying period and not the payments received within qualifying period alone, should be considered.

8 Similar work would mean “Work of supply &/or installation , testing and commissioning /

provision of coach indicator / token indicator / train running display indicator/ PC based announcement system.

OR

Any telecom work including supply, installation, testing & commissioning/ provision of

coach indicator/token indicator/train running display indicator / PC based announcement

system.”

9 In case, the final bill of similar nature of work has not been passed, the paid amount including, statutory deductions is to be considered if final measurements have not been recorded OR if final measurements have been recorded and work has been completed with negative variation, then also the paid amount including statutory deduction is to be considered. However, if final measurements have been recorded and work has been completed with positive variation but variation has not been sanctioned, original agreement value or last sanctioned agreement value whichever is lower should be considered for judging eligibility.

10 Tenderer should submit clear certificate (s) giving name of the contractor, PAN No. description of work, organization for whom executed agreement no. & date, approximate value of contract at the time of award, date of schedule completion of work, date of actual start ,date of actual completion ( as recorded in MB), date of final bill measurements date of final value of contract & working report issued by an officer of rank not below JAG. In charge of work, separate certificate should be submitted for every single similar work. Certificate must also contain, name postal address and telephone / Fax No. of issuing authority

11 Tenderer should submit documentary proof in regard to fulfilling these eligibility criteria along with their offer. The offer of tenderers who do not meet the eligibility criteria as mentioned vide

(a) to (b) above shall not be considered. The tenderers, who fail to submit documentary proof

(attested copies) along with their offer will normally, not be considered.

Page No. 7

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

12 Tenderer may carefully note that their contract agreement for this work is liable to be terminated at any time later, in case of information furnished by them is found to be untrue or any adverse point comes to light subsequently. The decision of Railway in this regard shall be final and binding.

13 If the date of opening as mentioned above happens to be a holiday, then the tender will be opened at the same time and place on the next working day.

Page No. 8

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

III.

CORRIGENDUM

NIL

Page No. 9

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

IV TENDER SCHEDULE

Name of work:

Supply, Installation, Testing and Commissioning of PA system ,conference system and

Other telecom facility like OFC connectivity, Data networking in Mumbai Division of central Railway in connection with EMU maintenance facility.

Sr.

No

Description of Item

Schedule ‘A’ (PA System )

Unit

1 Supply of IP based voice alarm & public address system of Bosch/Bose/ASL make consisting of following :

(a) Supply & Installation of IP

Based Voice Alarm and

Public Address router 12x12 shall offer 12 universal audio inputs, 12 audio outputs, and storage for 4 x 66 second and

4 x 50 second DVA messages.

The router system shall provide full system control and fault reporting functions for the Voice Alarm systems and shall have LCD display and PC based Router

Configuration Tool & & shall be compatible to route and support existing centralize CA system. Bosch/Bose/ASL make as per technical specifications given

(b) Supply & Installation of

Audio Break-out box of minimum 4 Channels suitable for above system. ASL

/Bosch/Bose Make as per technical specifications given .

Nos

Nos

Qty.

2

2

Rate

In

Figures

In

Words

In

Amount

In

Figures Words

Insp. by

Consignee

Consignee

Consignee

Page No. 10

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Sr.

No

Description of Item

Unit Qty.

Rate Amount

In

In

Figures

In

Words

In

Figures

Words

1

(c)

Supply & Installation of

Audio Break-out box cable for

1-4 Channels suitable for above system.

Bosch/Bose/ASL Make as per technical specifications given .

Nos

2 Supply & Installation of IP

Based Digital Zone

Microphone for zone-wise station announcement having configuration up to 20 zones with zone selection switches.

It shall be compatible to work with voice alarm and public address systems & & shall also be capable to receive centralize announcement feed from existing CA system.

Bosch/Bose/ASL Make as per technical specifications given

Nos

3

Supply & Installation of

RS485 interfaced Analogue and Digital I/O expansion unit. It shall have I/O control ports capable of performing functions of Program

Selection, Volume Control,

Fault Input, Routing Control,

Routing Reset Input, External

Fault Input, and Busy Output.

The unit shall be compatible to the voice alarm routers.

Bosch/Bose/ASLMake as per technical specifications given

Nos

2

2

2

Insp. by

Consignee

Consignee

Consignee

Page No. 11

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Sr.

No

Description of Item

Unit Qty.

Rate

In

Figures

In

Words

In

Amount

Figures

In

Words

4 Supply & Installation of Radio

Microphone system consisting of following :

(a) Supply & Installation of Radio

Microphone Transmitter. The transmitter shall be a multichannel UHF handheld microphone with capacity to select up to 10 channel and shall have LCD display to show the selected channel number and the battery level.Bosch/Bose/ASL Make as per technical specifications given .

Nos

(b) Supply & Installation of

Radio Transmitter Charging

Station . The charging station shall have a capacity to charge up to 4 transmitter and shall take 2 hrs to fully charge a transmitter .Bosch/Bose/ASL

Make as per technical specifications given.

Nos

(c) Supply & Installation of

Remote Radio Microphone

Receiver. The unit shall be in

IP65 enclosure and shall provide ‘Power’, ‘Active’, and

‘Busy’ status indicators.ASL

/Bosch/Bose Make as per technical specifications given.

Nos

1

1

1

Insp. by

Consignee

Consignee

Page No. 12

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Sr.

No

Description of Item

Unit Qty.

Rate

In

Figures

In

Words

In

Amount

Figures

In

Words

4

(d)

Supply & Installation of Whip

Antennas suitable for 840-875

MHz applications.

Bosch/Bose/ASL Make as per technical specifications given.

Set

4

(e)

Supply & Installation of low profile omni-directional radio microphone antenna suitable for 840–880MHz applications.

The unit shall be weather resistant flame retardant

LSZH ABS moulding.

Bosch/Bose/ASLmake as per technical specifications.

Set

4

(f)

Supply & Installation of

Radio Microphone Antenna

Combiner Unit. The unit shall provide for the combining of three or four radio microphone antenna connections and capable to feed them into a twin input diversity radio microphone receiver.

Bosch/Bose/ASL make as per technical specifications given.

Set

5 Supply & Installation of

Voice Alarm Amplifier

Mainframe. It shall provide the housing, signal and data interconnection, monitoring electronics, and power supplies for the power amplifier modules and their interface cards. The mainframe shall operate with dual power supply of 230 V

AC mains supply and 24 V

DC battery supply. ASL/

Bosch/Bose Make as per

Nos

1

1

1

14

Insp. by

Consignee

Consignee

Consignee

Consignee

Page No. 13

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Sr.

No

Description of Item

Unit Qty.

Rate

In

Figures

In

Words

In

Amount

Figures

In

Words technical specifications given.

6 Supply & Installation of Voice

Alarm Amplifier Module

400W. The 400W amplifier shall be high efficiency Class

D Amplifiers for Public

Address and Voice

Evacuation applications. The amplifiers shall be part of a modular system, and be housed in the Amplifier

Mainframe.Bosch/Bose/ASL make as per technical specification given .

Nos

7 Supply & Installation of

Amplifier Monitoring Dual

Line surveillance unit. The unit shall be an interface card to work with Class D

Amplifiers and shall be compatible to work with

Voice Alarm and Public

Address applications. or

Similar of

Bosch/Bose/ASLMake as per technical specifications given.

Nos

8 Supply & Installation of standby Amplifier system consisting of following :

14

25

Insp. by

Consignee

Page No. 14

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Sr.

No

Description of Item

Unit Qty.

Rate

In

Figures

In

Words

In

Amount

Figures

In

Words

(a) Supply & Installation of

Standby Voice Alarm

Amplifier Module 400W.The

400W amplifier shall be high efficiency Class D Amplifiers for Public Address and Voice

Evacuation applications. The amplifiers shall be part of a modular system, and be housed in the Amplifier

Mainframe.Bosch/Bose/ASL make as per technical specification given.

(b) Supply & Installation of

Amplifier Monitoring Standby Surveillance unit interface card With line resistor for use with the "Line monitoring" feature integral to the line interface card .

ASL/Bosch/Bose make as per technical specifications given in annexure.

9 Supply & Installation of Front

Rear Panel used for protecting the amplifier and interface cards in the Amplifier mainframe. Bosch/Bose/ASL

Make as per technical specifications given.

Nos

Nos

Nos

2

2

25

Insp. by

Consignee

Consignee

Consignee

Page No. 15

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Sr.

No

Description of Item

Unit Qty.

Rate

In

Figures

In

Words

In

Amount

Figures

In

Words

10 Supply & Installation of Rear

Blanking panel used for blanking the Rear of the

Amplifier Mainframe.

Bosch/Bose/ASL Make as per technical specifications given.

Nos 25

Insp. by

Consignee

Consignee

11 Supply & Installation of Line

Array Speakers. Each speaker shall have line array module with mounts. For every doubling of distance, the sound pressure level shall not drop by more than 3 dB.

Bosch/Bose/ASL/Sonodyne make as per technical specifications given.

Nos

12 Supply & Installation of

Ambient Noise Sensors IP65 with the electronics being mounted on the front plate.

The connection to each ANS shall be a simple 3-wire link from the ANS and a Remote

I/O Unit. The ANS shall be interfaced with the analogue input of the Remote I/O unit and shall have status indication LED's. The noise measurement ranges shall be selectable from high to low ranges. Bosch/Bose/ASLmake as per technical specifications given.

Nos

70

70

Consignee

Page No. 16

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Sr.

No

Description of Item

Unit Qty.

Rate

In

Figures

In

Words

In

Amount

Figures

In

Words

13 Supply of 2 core shielded cable 23x36 SWG tinned copper conductor, PVC

Insulated and PVC Coated. Of

Polycab, crown magnet make

Mtr 4000

Insp. by

Consignee

14 Laying of twin shielded cable through MS / PVC Conduits /

Pipes at stations and connecting it to the noise sensor/speakers as per instruction of site engineer.

The noise sensor shall have separate cabling.

Mtr 4000

15 Integration, Testing, Wiring

& Commissioning of the entire IP based Public address system with processor based

Line Array speakers.

Nos 2

16 a

Supply of 230V Single Phase fault tolerant UPS confirming to RDSO specification No

RDSO/PE/SPEC/PS/0023-

(REV-0)- 2001. Amend. 02.

Of 6 KVA capacity.

Nos 2

RITES

Page No. 17

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Sr.

No

Description of Item

Unit Qty.

Rate

In

Figures

In

Words

In

Amount

Figures

In

Words

16 b

Supply of LEAD ACID TYPE

SEALED MAINTENANCE

FREE BATTERIES consisting of 16 42AH 12

VOLTS DC COMPLETE

WITH ELECTROLYTE

DULLY CHARGED MAKE:-

QUANTA, AMARAJA OR

EXIDE,STANDARD.

COMPLETE with Rack &

IRIT Cables for the UPS.

Nos

16 c

Installation of complete UPS as per instruction of site engineer

Nos

2

2

Insp. by

Consignee

Consignee

17 Supply of data processing digital console unit with software as per technical specifications given.

No 5

B

Schedule ‘B’ Conference

System

1 Supply of Delegate unit with fixed microphone of

Bosch/Bose/Shure make as per technical specifications given.

Nos 54

Consignee

Page No. 18

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Sr.

No

Description of Item

Unit Qty.

Rate

In

Figures

In

Words

In

Amount

Figures

In

Words

2 Supply of RIM for discussion units - Dark (10 Pcs/pack)

Bosch/Bose/Shure as per technical specifications given.

3 set

Supply of Buttons for

Chairman Bosch/ Bose /Shure as per technical specifications given.

Nos

4 Supply The cable clamp(25Pcs/pack) shall be of suitable size and material so as to mount it as a click and fit to the discussion unit. Bosch/

Bose /Shure set

5 Supply of Central Control unit to control the delegates and all interfaces of Bosch/ Bose

/Shure make as per technical specifications given.

6 Supply of Wireless Discussion

Unit as Delegate or Chairman of Bosch/ Bose /Shure make as per technical specifications given.

Nos

Nos

7 Supply of Wireless Access

Point with Ruisdael encryption with coverage of

30 M of Bosch/ Bose /Shure make as per technical specification given

Nos

2

2

2

1

1

1

Insp. by

Consignee

Consignee

Consignee

Consignee

Consignee

Consignee

Page No. 19

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Sr.

No

Description of Item

Unit Qty.

Rate

In

Figures

In

Words

In

Amount

Figures

In

Words

8 Supply of Charger for battery packs of Bosch/ Bose /Shure make as per technical specification

Nos

9 Supply of Battery pack for

Wireless discussion unit with built in Micro processor based charge control of Bosch/

Bose /Shure make as per technical specification

Nos

1

2

Insp. by

Consignee

Consignee

Consignee

10 Supply of Network Cable

Assembly 25 Meter of Bosch/

Bose /Shure make as per technical specifications given .

Nos 6

Consignee

11 Supply of Network Cable

Assembly 5 meter of Bosch/

Bose /Shure make as per technical specifications given.

Nos 8

Consignee

12 Supply of High capacity power amplifier of 120 Watts of Bosch/ Bose /Shure make as per technical specification given.

Nos 2

Page No. 20

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Sr.

No

Description of Item

Unit Qty.

Rate

In

Figures

In

Words

In

Amount

Figures

In

Words

13 Supply of Digital Line Array

Speaker of Bosch/Bose/Shure make as per technical specifications given.

Nos 9

Insp. by

Consignee

Consignee

14 Supply of Extension Power supply unit with built in network splitter of

Bosch/Bose/Shure as per technical specifications given .

Nos 3

Consignee

15 Supply of Network Cable of length 10 Mtr for DCN system as per technical specifications given .

Nos

3

Consignee

16 Supply of DCN connectors

(25 pairs), as per technical specifications given. set 3

Page No. 21

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Sr.

No

Description of Item

Unit Qty.

Rate

In

Figures

In

Words

In

Amount

Figures

In

Words

17 Supply of feedback suppressor with phantom supply of

Bosch/Bose/Shure make as per technical specifications given.

Nos 3

Insp. by

Consignee

Consignee

18 Supply of mixing amplifier

240 W built in speech filter for intelligibility of

Bosch/Bose/shure make as per technical specifications given.

Nos 3

Consignee

19 Supply of Cable Locking

Clamp (25 pcs.) of

Bosch/Bose/shure make as per set 3

20 Wiring of item no.1 &2 at conference room.

Nos 54

Page No. 22

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Sr.

No

Description of Item

21 Installation ,testing &

Commissioning of above conference system

Unit Qty.

Rate

In

Figures

In

Words

In

Amount

Figures

In

Words

Nos 2

Insp. by

Consignee

22 Supply of Multimedia projector with latest Blue Core light engine technology as per technical specifications given .

Nos 3

Consignee

23 Supply of Motorized projector screen size 6'x8'

Nos 3

C

Schedule C ( Provision of

OFC & Data Circuit

Network)

1 Excavation of trench 1.2 mtr deep 300 mm wide at the bottom along main line/suburban track in all types of soil including clearing of bushes etc.

Km 3

Page No. 23

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Sr.

No

Description of Item

Unit Qty.

Rate

In

Figures

In

Words

In

Amount

Figures

In

Words

2 Excavation of cable trench 1.2 mtr deep and 300 mm wide at the bottom of the rail/track crossing, laying of double walled corrugated pipe etc mtrs 100

Insp. by

3 Excavation of cable trench

300 mm wide at the bottom and the 1.2 Meter deep and road crossing by digging the road. Laying of double walled corrugated pipe etc mtrs 200

4 Laying of cables as per approved cable route plan in the excavated trench.

Km 6

Consignee

5 Supply of CAT-6e cable with identification marking on cable at regular interval of

D-Link or similar standard reputed make.

mtrs 1830

Page No. 24

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Sr.

No

Description of Item

Unit Qty.

Rate

In

Figures

In

Words

In

Amount

Figures

In

Words

6 Supply of 9U size Rack of val rack make or similar, Wall

Mountable type to accommodate data com equipments

Nos 3

Insp. by

Consignee

Consignee

7 Supply of 19" Rack - 42U /

600 mm width x 800 mm depth side panel slam latch with locking facility. Val rack make

Nos 3

8 Fixing of Rack mounting, installation and aesthetic dress up as per the instructions of

Site Engineer of Railways.

Nos 3

Consignee

9 Supply of Factory crimped

RJ45 Patch cord 2 mtr length.

Nos 120

Page No. 25

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Sr.

No

Description of Item

10 Supply of 24 port Patch Panel for RJ-45 with connectors D-

Link make or similar.

Unit Qty.

Rate

In

Figures

In

Words

In

Amount

Figures

In

Words

Nos 6

Insp. by

Consignee

11 Fixing of Patch panel and cable termination as per the site condition & instruction of

Site Engineer of Railways.

Nos 6

Consignee

12 Supply Manageable DAX

LAN Extender (DX-4021) 2

MBPS, G.SHDSL, 10/100 mbps LAN port or of similar standard make.

Pair 3

Consignee

13

Supply and installation of Fast

Ethernet switches with 24 port, 10/100 base TX and FX

Auto sensing ports, OFC uplink manageable switch

Nos 3

Page No. 26

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Sr.

No

Description of Item

14 Supply of UTP I/O Box of

Single port of standard make with surface mounting

Unit Qty.

Rate

In

Figures

In

Words

In

Amount

Figures

In

Words

Nos 150

Insp. by

Consignee

Consignee

15 Supply of data processing

Digital Console unit with all type of software required as per technical specification given.

Nos 4

Consignee

16 Supply of portable software

Terminal system with window based software & other all accessories as per technical specification given.

Nos

17 Installation, Wiring, Testing

& commissioning of various data com equipments' as the instructions of site engineer.

Job

4

3

18

Supply of self survival IP

PABX- Server based Gateway system with minimum capacity of 250 ports as per technical specification. It should be equipped as under.

 It should be interface with

VOIP network & unified

Set 3

Consignee

Page No. 27

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Sr.

No

Description of Item

Unit Qty.

Rate

In

Figures

In

Words

In

Amount

Figures

In

Words communication server for all functionality including bridge conferencing.

 It should be manageable remotely by main server.

 It should be connected to local PBX exchange on

PRI.

 It should include all necessary licenses for require phones & SIP phones (minimum 16 Nos) as per technical specification.

System offered should be similar to Tadiran / AVAYA

/NEC communication server or latest if any with TEC approval certificate for interface requirement.

19 Supply of Analog extensions with CLI and massage waiting indication support compatible with item (18) ports 448

Insp. by

Consignee

Consignee

20 Supply of ISDN PRI / E1 trunks compatible with item

(18) ports 32

Page No. 28

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Sr.

No

Description of Item

Unit Qty.

Rate

In

Figures

In

Words

In

Amount

Figures

In

Words

21 Supply of Digital extensions compatible with item (18) ports 32

Insp. by

Consignee

Consignee

22 Supply of Maintenance free

VRLA Battery of standard make, Exide / Amar raja, 2V per cell, 200 AH capacity in stack of 24 cells for giving a out put voltage of 48V complete with associated base plates interconnecting cables, connectors for the rows and cells with all accessories as per RDSO

SpecificationNo.IRS 93/96(A) and two copies of manuals of instruction.

Set 4

23 Supply of SMPS based

Battery chargers as per RDSO specification No.

RDSO/SPN/TL/23/99(Ver.1) for telecom use 48 V DC, 25

Amps in N+1 configuration i.e .using two modules of 25

Amps with automatic switching between the modules

Nos

24 Supply of analog phone of

Siemens / BPL make 2790M or similar

4

Nos 448

Consignee

Consignee

Page No. 29

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Sr.

No

Description of Item

Unit Qty.

Rate

In

Figures

In

Words

In

Amount

Figures

In

Words

25 Supply of Digital key telephone minimum 2 line 40 character 24 user programmable key display,

ISDN ready compatible with item (18)

Nos 8

Insp. by

Consignee

Consignee

26 Supply of 2-Line cordless phone of Panasonic or similar reputed make with battery with CLIP compatible with item (18)

Nos 16

Consignee

27 Supply of managed SDH

STM-1 ADM’s/ MADM’s as per TEC specification no. GR

SDH 04/02 Mar 02 with latest amendments if any, equipped with VC12 granularity crossconnect of minimum 8 port of

Ethernet interface, order wire, power unit, sub racks, installation material and all other accessories, manuals etc or latest if any .Supplied STM shall be capable to integrate with existing TEJAS NMS link.

Nos 6

Page No. 30

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Sr.

No

Description of Item

Unit Qty.

Rate

In

Figures

In

Words

In

Amount

Figures

In

Words

28 Installation, wiring, Testing &

Commissioning of above item no C(27) above as per instruction of Site Engineer of

Railways.

Nos 6

Insp. by

Consignee

29 Supply of PD channel combiner/decombiner device as per specification given .

Nos 5

Consignee

30 Supply of 2/4 wire , E&M ,

VF interface card (8 circuits per card)

Nos 4

Consignee

31 Supply of switching unit (X2 card)

Nos 4

32 Supply of Ringer unit

Consignee

Nos 4

Page No. 31

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Sr.

No

Description of Item

33 Supply of dust proof Krone

DP made of 18 SWG galvanized MS sheet with lock arrangement & disconnecting krone make modules :

Unit Qty.

Rate

In

Figures

In

Words

In

Amount

Figures

In

Words

Insp. by

(a) 50 pair

Consignee

Nos 100

(b) 20 Pair

Consignee

Nos 12

34 Supply of PVC insulated indoor PVC switch board cable as per specification no.TEC/GER/WIR/06/03

March 02 or latest

(a) 50 pair x 0.5mm dia

Mtr 900

Consignee

(b) 20 Pair x 0.5mm dia

Consignee

Mtr 1200

(c) 10 Pair x 0.5mm dia

Consignee

Mtr 2000

(d) 05 Pair x 0.5mm dia

Mtr 4000

Consignee

Page No. 32

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Sr.

No

Description of Item

Unit Qty.

Rate

In

Figures

In

Words

In

Amount

Figures

In

Words

Insp. by

35 Supply of PVC casing & capping 20mm/20mm x 2 meter pieces or reputed make like precision or similar

Mtr 4000

36 Fixing of PVC casing & capping of size 20mm/20mm along the walls, roofs etc and laying of cables through it

Mtr 6000

37 Supply of PVC channel of size 50mmx50mm with all acessaries like T joints, bents, etc of standard make.(

Inspection by consignee)

Mtr 2000

38 Fixing of PVC casing & capping of size 50mm/50mm along the walls, roofs etc & laying of cables through it

Km 8.1

Total cost of Sch (A+B+C) in Rs.

Consignee

Consignee

DRM (S&T) Mumbai CST

CENTRAL RAILWAY

Page No. 33

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

1

2.0

2.1

2.2

2.3

2.4

V. TECHNICAL SPECIFICATION

SCOPE OF WORK: Scope of work covered in this tender is for Supply, Installation,

Testing and Commissioning of PA system ,conference system and Other telecom facility like OFC connectivity, Data networking in Mumbai Division of central Railway in connection with EMU maintenance facility.

WORKS TO BE DONE BY CONTRACTOR: Following works are required to be done by the contractor as per tender schedule in connection with Supply, Installation, Testing and Commissioning of PA system ,conference system and Other telecom facility like

OFC connectivity, Data networking in Mumbai Division of central Railway in connection with EMU maintenance facility.

Supply, Installation, wiring, testing & commissioning of public address system at CSTM stations as mentioned there in the Tender Schedule and generally confirming to the technical specifications.

Supply, installation, wiring, testing & commissioning of complete Conference system at

CSTM conference room confirming to Schedule of rates & generally confirming to the technical specifications.

For provision of OFC & Data circuit network , supply ,installation, wiring, testing

&commissioning of STM,PD channel combiner/decombiner device,LAN extender, Fast

Ethernet switches etc. as per confirming to Schedule of rates & generally confirming to the technical specifications and as per instruction of Railway Site Engineer.

Supply ,installation, wiring, testing &commissioning of SMPS based charger &

Maintenance free battery set for OFC & Data equipment as per requirement of Railways.

2.5

2.6

2.7

2.8

Excavation of trench as per and laying of various telecom cables and OFC under ground cable in trench and wherever required shall be laid through the DWC HDPE pipe as per instruction of the Site Engineer of Railways , back filling of trench to original level after laying and Jointing of cable.

PIJF cable will be provided by Railway. Transportation of cable and all other materials are required for execution of work , from consignee depot to site on own cost.

Laying of telecom (PIJF/OFC) cable as per normal practice of Railway & as per approved cable route plan in the excavated trench and as per instruction of site engineer of Railways.

Termination & jointing of underground cables and labelling in termination DP/Panel.

Page No. 34

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

2.9 The all type of hardware like nails, screws, fixtures, down rods of GI pipe, clamps etc required for laying, fixing & installation required for column speaker etc shall be supplied by Contractor as per site condition and instruction of Site Engineer of Railways and shall be got approved by the Railways.

2.10 Laying of shielded PVC copper cables through PVC pipes, provision of new amplifiers etc in announcer or equipment room & fixing of column speakers as per route & instruction of Site Engineer of Railways at above stations. For laying of shielded wire along the route, Insulators, claps fixture & all type of hardware if required shall be supplied by the contractor and shall be get approved from Site Engineer of Railways.

2.11 Supply, Installation & testing of earthing arrangement at various locations to ensure minimum 1 ohm resistance. And connections with the various telecom equipments.

2.12 Supply and Installation, wiring & testing of UPS with PA equipments through PVC pipe, casing n capping etc.

2.13

Any material required for the commissioning of work other than the schedule item shall be arranged by the contractor at free of cost at site as per the actual requirement and instructions from engineer in- charge of the work.

2.14 Contractor shall ensure for release of old existing material and arrange for transportation of released material from each locations/stations to consignees depot.

2.15 The Contractor shall maintain, modify, alter, develop & load the software, hardware portion as and when required by Railways during the warranty period, in case of any change in schedule, addition of destinations, route etc of trains for PA system.

2.16 Required cables and necessary hardware for commissioning of Public Address system,

UPS etc. at site shall be arranged by the contractor.

2.17 The various tools, Equipments required to carry out the entire networking satisfactorily by all respect has to be brought by the contractor himself at his own cost.

3 Railways Scope :

3.1

3.2

Provision of 230V AC mains supply at nearest available location. If it is required to be extended to the equipment rack depending on site conditions contractors shall provide extensions with suitable protective devices for over voltage protection.

Co-ordination with various departments of Railways required for execution of the work.

3.3

4.0

Supervision of each and every activity such as cables route, locations of installations etc

Technical Specification for IP based voice alarm & public address system consisting of following

:

Technical Specification for IP Based Voice Alarm and Public Address router 12x12 DSP VAR

router

Specification :- a General

Page No. 35

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013 e c d b i ii iii

Universal mic / line audio inputs with serial control, surveillance tone, and phantom power.

12

Audio outputs with 12 (separate A and B outputs for each) surveillance tone

Built in DVA Storage 8 (4 x 66 second & 4 x 50 second) iv v

Hardware bypass Fire

Microphone inputs

Background Music line audio inputs

2 (Universal mic / line inputs 1 & 2)

2 * stereo pairs (Internally Mixed) iv v b i ii a i ii iii iii iv

General i ii vi Mixed Listen In monitoring

Audio Routing audio i ii

Analogue input interfaces

Digital control / Fault / Routing

1

10

32 iii iv v vi vii viii ix

6

Unit Interfaces

Fault on front panel reporting display and

Fault Log

Real time clock

200 events built in (externally synchronisable)

Remote diagnostics / 1 (RS232)

Auxiliary DC supply 18 − 36V DC @ 100mA

Change over fault 2 (one monitored)

Environmental i Temperature (storage -5°C to +50°C ii Humidity range 0% to 93% non-condensing

Audio Signal Processing

Input

Graphic equalization 3 band plus LF cut

Input overload margin 40dB

Input attenuator range 0dB to -63dB

Phantom power 12V DC

Chime generation

Output test tones, none, whoop, 1 / 2 / 3 chimes

Graphic equalisation 8 band

Level and impedance 0dBu @ Z=660_

Hard limiter threshold +2.5dBu

Induction loop 2-6 channels compression, gain, EQ

Gain control

Ambient noise sensing input / output / external volume control programmable output level control

Page No. 36

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

4.1

4.2 a f a b b iii iv v vi vii viii

Night volume control 7 day scheduler function / output level control

Gain control range 0dB to -63dB

THD input to output

Crosstalk

<0.1% @1kHz

>70dB @1kHz

Residual noise

S/N line

<78dBu (A)

>70dB (A) i ii iii iv v ix x

S/N mic >60dB (A)

Frequency response 100Hz to 20kHz -3dB

Current Consumption i Backlight on and 1.1A @ 24V DC supply ii Backlight off and 1A @ 24V DC supply

Technical Specification for IP Based Digital Zone Microphone for zone-wise

station announcement : (Schedule item no-A(2))

General vi vii

Supply Voltage Range

Current Consumption

18 – 40V DC

120mA @ 24V DC supply

Microphone

Zone Select Buttons

(can also control routes or DVAs if the

Desktop console – Plastic case

Gooseneck

20

LEDs

PTT button

2 LEDs per zone Select button (zone Busy and zone Selected) Speak Now (twin) viii Colour

Environmental i ii

Temperature (Storage and Operating)

Humidity range

PB No.5 off-white with black annotation

−5 °C to +50 °C

0% to 93% Non-condensing ii iii iv v

Technical Specification for RS485 interfaced Analogue and Digital I/O

expansion unit : (Schedule item no-A(3))

General i Supply voltage range 18 - 40V DC

Current consumption

Open

70mA @ 24V DC supply collector 350mA

Open collector 60V

Analogue input voltage

0 - 5V (nominal) vi range

Environmental

i Temperature (storage and operating) ii Humidity range

24V max without physical damage 12 -

48V

-5°C to +50°C

0% to 93% Non-condensing

Page No. 37

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

4.3

4.3.1 a

4.3.2 a

4.3.3 c b c b

Technical Specification for Radio Microphone system:

i ii iii iv v vi ii iii iv v vi

Technical Specification for Radio Microphone Transmitter: (Schedule item no- A(4a))

General i Effective Radiating

Power (EIRT)

10 mW

Audio Frequency

Antenna.

200 Hz – 10 kHz internal dipole

Grid Spacing 25 kHz

Operating Frequencies 800-900MHz

Pilot Tone Frequency non-standard compatible with Matching Radio

Microphone Receivers

Battery

TyTalk Time

Type

Life Time

Life Cycle

Self-discharge

Lanyard up to 7 hours

Lithium polymer, built-in up to 3 years

>1000

5% per month (less after first month) with breakaway links 8 mm width x 240 mm length ribbon (approx.)

Environmental i Temperature (storage and operating) ii Humidity Range

−5 °C to +50 °C

0% to 93% non-condensing

Technical Specification for Radio Transmitter Charging Station : (Schedule item

no- A(4b))

General i ii iii iv

Power Supply

Current

Capacity

Flat Battery Recharging

100 V – 240 V AC, 47 Hz – 63 Hz

0.5 A up to 4 Radio Microphones

2 hours (typical) v vi

Colour

i

Format

IEC inlet

Metal case, plastic charging bays

Case and Brackets Grey with white annotation Low Smoke and

Fume, Zero Halogen

Black ii Charging Bays

Environmental i Temperature (Storage and Operating)

−5 °C to +50 °C ii Humidity Range 0% to 93% Non-condensing

Technical Specification for Remote Radio Microphone Receiver: (Schedule item

no- A(4c))

Page No. 38

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013 c a b

General i Supply Voltage Range 18 − 40 V DC

Current Consumption i Min., no announcement 260 mA @ 24 V DC supply ii Max., all LEDs on 295 mA @ 24 V DC supply iii iv

Audio Output

Output Impedance

0 dBu balanced (nominal)

66 Ω v vi

Microphone Control EIA RS485 / 19200 baud

Data

50 Ω vii 2 x TNC (jack) on unit’s upper face

2 x BNC (jack) on

Radio Microphone viii

Radio Microphone Receiver internal DIN rail mounted terminals

2 x relay contact pairs

(NO – Normally Open)

8 A / 250 V AC relay

Phantom Power 9.3 V nominal

Phantom Power Current 44 mA

Total Harmonic

Audio Frequency

< 1.3%

70 Hz – 18 kHz, −3 dB

Sensitivity

Signal/Noise Ratio

Better than −107 dBm for 12 dB SINAD

>100 dBA

Squelch Level 4 levels (selectable)

Operating Frequencies 10 frequencies in the Channel 70 license free band Selectable by internal rotary switch

4.3.4 a b d Environmental i Temperature

Range(storage operating) ii Humidity Range iii Ingress Protection and

−5 °C to +50 °C

0% to 93% non-condensing

IP65

Technical Specification for Whip Antennas: (Schedule item no- A(4d))

General i ii iii iv

Frequency

Bandwidth

Impedance

VSWR v vi

Polarisation

Connector vii Antenna material

Environmental

840-875 MHz

±35 MHz

50 Q below 1.5:1

Vertical

TNC type, male

Flexible plastic

Page No. 39

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

4.3.5 a e

4.3.6 a b b c d i ii iii iv v vi i Temperature (storage −30 °C to +85 °C

Technical Specification for Low Profile Antennas : (Schedule item no- A(4e))

General

Frequency

Bandwidth

Impedance

Gain

VSWR

Effective range under normal operating

840–880MHz

40MHz

50Ω

6dB

1.2:1

60m vii RG58 viii Connector N type, female ix

Materials

Colour i ii

Black

Enclosure Flame retardant LSZH ABS

UL flammability rating 94VO

Others i ii

Gasket

Connector iii Elements

Cable Length

LSZH Silicon

Brass

Tin i RG58 ( standard 50R cable)

10m Max. ii RG213 ( low loss 50R 30m Max.

Environmental i Temperature (storage and operating)

−20°C to +85°C ii Humidity range 0% to 93% Non-condensing

Technical Specification for Radio Microphone Antenna Combiner Unit:

(Schedule item no- A(4f))

General i Operating frequencies for the Radio

863.050MHz - 864.825MHz

Insertion loss four-antenna configuration

i Between Antenna 1/

Antenna 2 input connector and Output 1 connector

4dB max

Page No. 40

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

6

5.0 c b c d a a d ii Between Antenna 3/

Antenna 4 input

4dB max connector and Output 2

Insertion loss - three-antenna configuration

i 4dB max ii

Between Antenna 1/

Antenna 2 input connector and Output 1 connector

Between Antenna 3 1dB max iii

Environmental

i ii

Temperature (Storage and Operating)

Humidity Range

TNC type, female

-5°C to +50°

0%to 93% Non condensing iii Waterproofing IP65

Technical Specification for Voice Alarm Amplifier Mainframe : (Schedule item no.A(5))

General i AC Supply Voltage 230 V +10, −6% RMS 50 Hz AC ii iii iv v

In-Rush Current (worst 24.2 A

Maximum AC VA 745 VA

Rating (230 V)

T6.3 A H (use fuses to IEC 60127)

DC Supply Voltage 21 to 27.6 V (from nominal 24 V lead acid battery) vi vii viii

Maximum DC Current

Consumption

(21 V supply, modules delivering 100 V 1k Hz sine wave into rated resistive loads)

DC Supply Fuse Rating

6.25 A per 1 x 100 W amplifier module

Auxiliary DC Supply

Output

24 V (nominal)

(21 to 38 V depending on AC or DC supply, and battery condition) ix Auxiliary DC Supply

Internal Fuses

T1A i ii

F1, 2

F5

Colour

i Front panel

Environmental

T25A

F100mA

Black and silver i Temperature (Storage and Operating)

Humidity Range

−5 °C to +50 °C ii 0% to 93% Non-condensing

Technical Specification for Voice Alarm Amplifier Module 400W : (Schedule item no.A(6) & A(8a))

General i Output Power 400 W (@ 100 V RMS down to 21 V battery supply)

Page No. 41

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

7 a b b c ii iii iv v vi

Output Voltage and 100 V RMS into 25 Ω load for 0 dBu 1 kHz

Efficiency

Frequency Response

Total Harmonic

Distortion (@ 100 V

80%

100 Hz − 18 kHz (±3 dB)

<0.5% vii viii ix

Quiescent Current (no signal, @ 24 V supply)

Quiescent Current (with typical surveillance

Better than 80 dB (A-weighted) below full

150 mA, nominal x xi xii

70 mA

25 A

2 x F15A 1¼" Fusing

Environmental i Temperature (Storage and Operating)

Humidity Range

−5 °C to +50 °C ii 0% to 93% Non-condensing

Technical Specification for Amplifier Monitoring Dual Line surveillance unit:

(Schedule item no.A(7))

General i Current consumption

(average, without changeover, 24V supply)

7mA

LOOP RETURN =31mA ii iii iv

Current consumption

Maximum amplifier output power

Surveillance tone frequency and level compatibility

Pulsed surveillance tone compatibility

31mA with one isolation relay

400W (200W per circuit for dual output)

20 to 40Hz, 1 − 2V RMS i ii iii

Repetition

Duration

Ground (earth) resistance fault threshold

Continuous to 50 seconds

1 second to continuous

500kΩ iv Loudspeaker line 'End of

Line' monitoring capability

Up to 10 EOL resistors can be monitored

(up to 10 loudspeaker line spurs split between the two outputs)

Environmental i Temperature and operating)

(storage ii Humidity range

−5°C to +50°C

0% to 93% Non-condensing

Page No. 42

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

8

8.1

8.2

9

10

11 a b

Technical Specification for standby Amplifier system consisting of following:

Technical Specification for Standby Voice Alarm Amplifier Module 400W :

(Schedule item no.A(8a)) Same as mentioned in sr no:6

Technical Specification for Amplifier Monitoring Stand-by Surveillance unit interface card With line resistor for use with the "Line monitoring" feature integral

to the line interface card as per site requirement.: (Schedule item no.A(8b))

General i ii

Current consumption

(average, 24V supply)

Maximum amplifier

6.25mA

400W i ii

Temperature (storage and operating)

Humidity range

−5°C to +50°C

0% to 93% Non-condensing

Technical Specification for Front Rear Panel: (Schedule item no. A(9)) xi xii xiii xiv xv xvi xvii i ii iii iv v vi vii viii ix x

The Front and rear panel shall be of suitable size for to protect amplifiers and so as to protect the amplifiers, interface cards and other electronics housed in the amplifier mainframe from external conditions.

Technical Specification for Rear blanking Panel: (Schedule item no. A(10))

The Rear blanking panel shall be of suitable size so as to blank the empty spaces in the amplifiers, interface cards and other electronics housed in the amplifier mainframe from external conditions.

Technical Specification for Line Array Speakers : (Schedule item no. A(11))

Description

Enclosure

Grille

Transducer

Input

Parallel Link

SENSITIVITY (1W/

Crossover Frequency

Freq. Resp (+/- 3 Db)

Freq. Range (-10 Db)

Coverage Pattern

Continuous Power

DIMENSIONS (H X W

Mounting Options

2 way monopole line array

Extruded aluminum with PU paint

Perforated nylon

8 x 3.5" pp cone woofer, 8 x dome tweeter with

Twist lock connector

Euro block connector

94 dB

4 Ohm

1.8 kHz

180 Hz ~ 20 kHz

140 Hz ~ 25 kHz

110° H x 20° V

200 W

300 W

1194 x 125 x 110

9.8 Kg

Pole Mount, wall mount

Page No. 43

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

12 a

Technical Specification for Ambient Noise Sensors IP65 : (Schedule item no.A(12))

General i ii iii iv v vi vii

Supply Voltage Range 21 − 40 V DC

Current Consumption 35 mA @ 24 V DC supply

Output Current

Ambient Noise

Measurement Range

4 – 20 mA nominal

65 − 95dBA (High Range)

55 − 85 dBA (Low Range)

Number of ANS Sensors Max. 12 per PA zone

(Sensors for each zone must be connected to the same BMB01 Remote I/O Unit)

Enclosure

Finish die-cast aluminium

Grey NCS S1002-B 20% GLOSS LSOH

Low Smoke and Fume, Zero Halogen

13

14 b c a b c d e

Environmental i ii

Temperature (storage and operating)

Humidity Range iii Ingress Protection

−5 °C to +50 °C

±1 dB accuracy

0% to 93% Non-condensing

IP65

Safety and EMC

EMC

Safety

EN55103-1/E1, EN55103-2/E5,

EN50121-4, ENV50204

EN60065

Technical Specificationfor 230 V UPS : (Schedule item No-A(16a))

RDSO specification No RDSO/PE/SPEC/PS/0023-(REV-0)- 2001. Amend. 02.Of 6 KVA capacity

Technical Specification for delegate unit with fixed microphone : (Schedule item No-B(1))

The Delegate unit shall have the following features: i

Low susceptibility to mobile phone interference ii iii

Compact, attractive and ergonomic design

Fixed microphone iv

Built-in loudspeaker v

Usable as delegate unit or chairman unit

The unit shall accommodate two headphone connections.

The Headphone shall have volume control buttons

The unit shall have Microphone with red or green indicator.

The unit shall have microphone buttons with a red, green or yellow

Page No. 44

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013 f g h i

Illuminated ring, red indicates microphone is active and green indicates request to speak granted and yellow indicates ‘VIP’.

Interconnections

i

Two 3.5 mm (0.14 in) stereo jack type headphone sockets ii iii

Mechanical

2 m (78.7 in) cable terminated within a molded sixpole circular connector.

Six-pole circular connector for loop-through connections

Mounting Tabletop (portable or fixed mounting) and flush mounting

Electrical

i

Frequency response 30 Hz - 20 kHz

ii iii

Headphone load impedance

Output power

> 32 ohm < 1k ohm

2 x 15 mW/32 ohm

15

Technical Specification for RIM for discussion units-dark(10 pcs) : (Schedule item No- B(2))

15.1

The rim shall be integrated with the discussion units to provide integration with system surroundings.

15.2

The RIM shall be an addition to the discussion unit.

15.3 Mechanical

Mounting Click and fit on any discussion unit

Color base Charcoal(PH 10736) Dark

16

16.1

16.2

16.3

17

17.1

17.2

Technical Specification of buttons for chairman : (Schedule item No- B(3))

The buttons for chairman are integrated into those delegate units which are to be used in chairman mode

These buttons can also be provided to delegate units for use in auxiliary mode

Mechanical

Mounting Click and fit on any type of delegate unit

Technical Specification for Central control unit : (Schedule item No- B (5) )

The central control unit shall have the capacity to provide maximum 245 wired contribution units plus 245 wireless delegate units

The central control unit shall have facility to be capable of controlling wired and wireless delegate microphones, Distribution simultaneous interpretation and conduction voting sessions without an operator if and when integrated with the systems which provide these facilities

17.3

17.4 i

It shall have basic microphone management facilities

The unit shall have 4 operations microphone modes

Open ii Over ride iii Voice

17.5 iv

Push 2 talk

It shall have adjustable sensitivity for audio inputs and output

Page No. 45

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

17.6

17.7

17.8

17.9

17.10

17.11

17.12

17.13

It shall have audio insertion facilities to connect external audio processing devices or telephone

It shall have VU meter readings to monitor audio inputs and audio outputs which can be monitored using a headphone.

On the front side the CCU shall have control and indication to perform the function of power on/off, 2 x 16 character display for status information and configuration and rotary control to navigate the LCD menu.

On the back side the CCU shall have three red LED to indicate overload and two red LED’s to indicate overload to connections and Green and yellow LED indicating Ethernet activity.

The CCU shall have interconnections to integrate with one stereo headphone output and euro power socket that has built in fuse and shall have provision to be able to interface two network connections so as to connect with wireless access point and other compatible equipments such as cobranet, integrus, audio expanders if these equipments are to be used along with CCU in the system

It shall have error switch which is galvanic separated cross-over switch to trigger external equipment in case of errors detected by CCU.

The Central control Unit shall be CE certified.

Mechanical

17.14 i

17.15 i

Mounting

Electrical

Supply voltage ii Power consumption iii system supply iv Optical network supply v Total power supply vi RS-232 connection vii Frequency response viii THD at nominal level ix Cross talk attenuation x Dynamic range

17.16 xi Signal-to-noise ratio

Audio inputs i ii

XLR nominal input

XLR maximum input

Table top or mounted in a 19”rack

100-240 Vac 50-60 Hz

360W

40 Vdc

40 Vdc, max 65 W

320 W

1 x nine-pole Sub-D female socket

30 Hz - 20 kHz (-3 dB at nominal level)

< 0.5 %

> 85 dB at 1 kHz

> 90 dB

>87dBA

-12 dBV (+/- 6 dB)

+12dBV iii Cinch nominal input iv Cinch maximum input

17.17 i

Audio outputs

XLR nominal output ii XLR maximum output

-24 dBV (+/- 6 dB)

+0 dBV

-12 dBV (+6 / -24 dB)

+12dBV

Page No. 46

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013 iii Cinch nominal output iv Cinch maximum output

-24 dBV (+6 / -24 dB

+0 dBV

18 Technical Specification for wireless discussion unit : (Schedule item No- B (6))

18.1

The Wireless discussion unit shall have the following features: i

Used as delegate or chairman unit ii

Separate battery pack, easy to change and charge iii

Advanced power saving techniques iv

Low susceptibility to electromagnetic interference v

Auto microphone-off vi

Auto-search for own network

18.2 vii

Auto switch-off when out of range

The Wireless discussion unit shall be capable of being used as either a chairman or a delegate unit.

18.3

The wireless discussion unit shall operate in the 2.4 GHz (license free) band and shall have a very high signal-to-noise ratio so as produce crystal-clear sound.

18.4

18.5

18.6

18.7

18.8

18.9

18.10

18.11

The system shall also be protected against interference from other wireless equipment such as mobile phones, Bluetooth devices and WiFi networks.

These discussion units shall have features of multiple-layer protection to prevent eavesdropping and unauthorized access. Digital protection shall also ensure that the information within the system remains confidential.

Wireless Discussion Unit shall enable participants to speak, register a request-to-speak, and listen to the speaker.

The unit shall accommodate two headphone connections, so the speaker can be heard clearly even with excessive background noise.

To prevent acoustic feedback the built-in loudspeaker shall be muted when the microphone is on.

If enabled, the headphones volume shall also automatically be reduced to prevent acoustic feedback when the microphone is on.

These units shall have simple battery maintenance and shall have feature to provide separate rechargeable battery packs.

On the front side the unit shall have control and indication to perform the function of Headphone volume control and Microphone button with a red or green illuminated ring wherein the Red indicates microphone is active and green indicates request-to-speak accepted.

On rear side the unit shall have Battery low indicator and Out-of-range indicator.

18.12

18.13

On the under-base the unit shall have Mode select switches and recessed de-init switch

The unit shall be capable of being interconnect to Socket for pluggable microphone, Two 3.5 mm

(0.14 in) headphone sockets stereo jack type and DC power input

Mechanical

18.14

18.15 i ii

Mounting

Electrical

Frequency response

Headphone load impedance

Table top or mounted in a 19”rack

30 Hz - 20 kHz

> 32 ohm < 1k ohm iii Output power 2 x 15 mW/32 ohm

19

Technical Specification for Wireless Access Point : (Schedule item no- B(7))

19.1

The wireless access point shall have the following features: i Secure wireless communication with 128-bits AES Rijndael encryption ii

Single cable to power WAP and communicate with CCU

Page No. 47

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013 iii

Mountable on ceiling, wall, or floor stand for best reception

19.2 iv Typical range 30 m (100 ft)

For confidentiality an automatic blocking function shall be provided which will prevent the subscription of unauthorized wireless discussion units.

19.3

19.4

19.5

The WAP is linked to the CCU to provide communication and power supply over a single cable and a second network connector on the WAP shall allow the system network to be expanded from a single branch to a redundant loop configuration. In this ‘loop-through’ configuration there shall be provision to interface with compatible equipment such as Audio Expanders, CobraNet™ interfaces and the Integrus language distribution system.

The WAP shall have LEDs to show the status of wireless system.

Mechanical

Mounting Ceiling, Wall or Floor Stand (using included bracket)

19.6

Electrical

20

20.1 i

Power consumption 4 W

Technical Specification of Charger for battery packs ; ( Schedule item No –B(8))

The Charger for battery packs shall have the following features:

Simultaneous charging of up to 5 battery packs ii Recharges from empty in 3 hours

20.2 iii

Loop-through mains connector iv Auto-ranging PSU, 100 - 240 VAC

Controls and Indicators

i

Charge capacity indicator LEDs on each bin

20.3 ii

Mains power indicator LED

Interconnections

20.4 i

Mains supply connector ii Loop-through mains connector Battery pack charging connector

Electrical i Supply Voltage 100 - 240 VAC +/- 10 % 50 - 60 Hz

21

21.1 i ii Maximum power 190 W

B (9))

The Battery pack for Wireless discussion unit shall have the following features:

Long service life without charge degradation ii iii iv v vi vii

20 hours typical use from a full charge

Fully recharges in 3 hours

Built-in microprocessor controls charging cycle

Lithium-ion technology

Charge capacity LEDs and push-to-test button

Power / charge connector

Page No. 48

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

21.2

22

Electrical i Output Voltage ii Capacity

7.2 VDC

4800 mAh

Technical Specification of Network Cable assembly 25 Mtrs : ( Schedule item no – B ( 10) )

23

The Network cable assembly shall be 6mm dia PVC cable. Each cable assembly shall of 25M length.

Technical Specification of Network Cable assembly 5 Mtrs : ( Schedule item no – B ( 11) )

24

24.1

24.2

24.3

24.4

24.5

24.6 i ii iii iv

The Network cable assembly shall be 6mm dia PVC cable. Each cable assembly shall of 5M length.

Technical Specification for High capacity power amplifier of 120 W : ( Schedule item no – B

( 12) )

The High capacity power amplifier of 120 W shall have the following features:

120 W power amplifier in a compact housing

70 V / 100 V and 8 ohm outputs

100 V input for slave operation on 100 V speaker line

Temperature controlled forced front to back ventilation, directly stackable.

The amplifier shall be protected against overload and short circuits. A temperature-controlled fan shall ensures high reliability at high output levels and low acoustic noise at lower output levels.

An overheat protection circuit shall switch off the power stage if the internal temperature reaches a critical limit due to poor ventilation or overload.

The unit shall operate both on mains power and on a 24 V battery power supply for emergency back up, with automatic switchover.

An additional 100 V line input shall be provided to connect the amplifier to a

100 V loudspeaker line so as to provide more power to remote locations.

Gain or level control shall be located on the rear of the unit to avoid accidental setting change. A meter with LED- bar shall show the output level.

24.7

The amplifier shall have 70 V and 100 V outputs for constant voltage loudspeaker systems, and a low impedance output for 8 ohm loudspeaker loads.

27.8 i

Controls and indicators

Meter (LED's for -20, -6, 0 dB and Power ON) ii

Battery operation indicator iii

Overheat indicator Back iv

Level control input v

Power button vi

Mains switch

24.9

Interconnections i

24 VDC power supply terminal ii

Three loudspeaker direct output terminals iii

100 V slave input terminals

Page No. 49

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

24.10 iv

Earth connection screw v

Mains socket

SPECIFICATION a

Mechanical

Mounting Standalone, 19”rack b c

Electrical

Mains

supply

power

Voltage

Inrush current

Max power consumption

Battery power

supply

230 VAC ±10%, 50/60 Hz

8A

400 VA d

Voltage

Current max

Performance

Output

(rms/maximum) power

24 VDC + 15% / -15%

6 A

120/180W

Power reduction on backup power

Frequency response

-1 dB

50 Hz to 20 kHz (+1 / -3 dB at -10 dB ref. rated output) e f g h

Distortion

S/N (flat at max volume)

Line inputs

Connector

Sensitivity

Impedance

CMRR

Gain

100 V input

<1% at rated output power, 1 kHz

>90 dB

2 x

3-pin XLR, balanced

1 V

20 kohm

>25 dB (50 Hz to 20 kHz)

40 dB

Connector

Sensitivity

Screw, unbalanced

100 V

Impedance

Direct output

Power consumption

330 kohm

Loudspeaker outputs 3 x

Connector Screw, floating

100 V, 70 V, 8 ohm

Page No. 50

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Mains operation

Max power

-3dB

-6dB

Pilot tone*

Idle

24 VDC operation

274 W

193 W

143 W

41 W

18 W i

Max power

-3dB

-6dB

Pilot tone*

Idle

Environmental

7.0 A (168 W)

6.0 A (144 W)

4.3 A (103 W)

0.9 A (22 W )

0.1 A (2.4 W) j

Operating temperature

Storage temperature

Relative humidity

-10 °C to +55 °C (14 °F to +131 °F)

-40 °C to +70 °C (-40 °F to + 158 °F)

<95%

Acoustic noise level of fan <48 dB SPL at 1 m (max output)

25

Technical Specification for Line Array speakers : ( Schedule item no- B (13))

25.1 i

The Line array speakers shall have the following features

Extended listening area ii Excellent intelligibility of speech and music iii

Uniform distribution of natural sound throughout the room iv

Suitable for any small to medium venues, from canteens to meeting rooms v Ultra-slim housing vi Voice evacuation compliant as standard

25.2 vii Ideal combination of advanced acoustics and easy application

The Line array speakers shall have suppressed side lobes of at least 8 dB suppression from the 500 Hz octave band at 90 so as to result in a much clearer, less 'colored' sound and strongly reduced risks for acoustic feedback

25.3

25.4

The Line array speaker shall have 2 -inch drivers with a sound pressure level of

106 dB at 1 m, at 30W

The Speakers shall give a natural sound reproduction of frequencies ranging from

190 Hz to 18 kHz.

Page No. 51

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

25.5

25.6 i ii

The speakers shall be in accordance with IEC 268-5 Power Handling Capacity (PHC) standards and also comply with the Simulated Acoustical Feedback Exposure (SAFE) test.

Safety

Specification

EN 60065 and CE

Electrical

Maximum Power

Rated Power

Sound Pressure Level at

30 W/1 W (at 1 kHz, 1 m)

45 W

30 W (30-15-7.5)

106 dB / 91 dB (SPL)

Effective Frequency Range 190 Hz to 18 kHz

(-10 dB)

Opening Angle ( at 1 kHz/4 kHz, -6 dB)

Horizontal

Vertical

220° / 130

70° / 18°

Rated Input Voltage

Rated Impedance iii

Mechanical

Connection

100 V

333 ohm

Screw Terminal Block

26 iv

Environmental

26.1 i ii iii iv v

Ambient Temperature -25°C to +55°C

Technical Specification for Extension Power supply unit : ( Schedule item No- B(14))

The extension power supply shall have the following feautures

Easy to connect to DCN

Maximum supply power of 255 W

Built-in network splitter allows installation at any convenient point in the system cabling

Loop-through cabling

26.2

26.3

26.4

Switches on automatically when the CCU is switched on

The Extension Power Supply unit shall be used in combination with a CCU to supply extra power to the network.

Controls and Indicators

“Power on” LED indicator

Three indicators to indicate DCN outlet overload (red LEDs)

Electrical Specification

Supply voltage

Power consumption system supply

105, 115, 125, 220, 230, 240 VAC

350 W

40 VDC, max 85 W per DCN socket

Page No. 52

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

27

Technical Specification forNetwork cable of !) M for DCN system: ( Schedule item No-

B(15))

This Network cable assembly consists of a special cable of 7mm dia with two plastic fibers for

Data communication and two copper cores for the power supply. Each cable assembly shall be of

10M length.

Electrical

Wire Copper, stranded 1 mm2

<0.018 ohm/m

Resistance

Optical

Fiber

Numeric aperture

PMMA, 1 mm

Attenuation

Bending loss

0.5

<0.17 dB/m @ 650 nm

<0.5 dB (r=20 mm, 90°) JIS C6861

Mechanical

Dimensions (diameter)

7 mm (0.28 in)

Pull force

Environmental

Operating temperature

150 N (max)

Humidity

-40 °C to +65 °C (-40 °F to 149 °F)

15% to 90%

600 to 1100 hPa

Air pressure

Technical SpecificationDCN connectors(25 pairs): (Sechedule item no-B (16))

28

The DCN connectors shall be of suitable material to connect the Network cable assembly.

Each DCN Connector shall contains 25 female and 25 male connectors(25 pairs) to be used with the DCN Installation Cable

29 i

The feedback suppressor shall have the following features

Feedback suppression algorithm ii Suppresses feedback before it occurs

29.1

29.2 iii Automatically adapts to the acoustical situation iv Up to 12 dB additional gain before feedback occurs Balanced line or microphone input with Phantom supply

The adaptive filter shall be capable of switching between fast mode and accurate mode.

Certifications

Safety - acc. to EN 60065 , Immunity - acc. to EN 55103-2, Emission- acc. to EN 55103-1

Page No. 53

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

29.3 a

Specification:

Mechanical b

Mounting

Electrical

Mains power supply

Voltage

Inrush current

Max power consumption c

Performance

i. Sample rate (fs) ii. Frequency response iii. Distortion iv. Gain (bypass mode) v. Gain (active mode) vi. S/N vii. Signal delay viii. Decorrelator ix. Mic / line input x. Connectors xi. Max level xii. Impedance xiii. CMRR xiv. Phantom power

Standalone, 19”rack

230/115 VAC, ±10%, 50/60 Hz

1.5 A @ 230 VAC / 3 A @ 115 VAC

50 VA

32 kHz

125 Hz to 15 kHz

<0.1 % @ 1 kHz

0 dB line in, 24 / 36 / 48 dB mic in

0 dB line in, 24 / 36 / 48 dB mic in

> 90 dB

<11 ms

Frequency shift, 5 Hz up Masked noise

1 x

3-pin XLR, 5-pin DIN, balanced

18 / 6 / -6 dBV line in,

-18 / -30 / -42 dBV mic in

10 kohm / 2 kohm (line / mic)

> 25 dB (50 Hz to 20 kHz)

16 V (mic only, switchable)

Page No. 54

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013 xv. Priority control xvi. Mic input xvii. Connectors xviii. Max level xix. Impedance xx. Phantom power xxi. Priority control xxii. Line input xxiii. Connector xxiv. Max input level xxv. Impedance xxvi. Line output xxvii. Connector xxviii. Max level xxix. Impedance xxx. Line output xxxi. Connector xxxii. Max level xxxiii. Impedance xxxiv. Mic output xxxv. Connector xxxvi. Max level xxxvii. Impedance

Loop through of pin 4 and 5 of DIN

1 x

3-pin XLR, 5-pin DIN, balanced

-18 / -30 / -42 dBV

2 kohm

16 V (switchable)

Loop-through of pin 4 and 5 of DIN

1 x

Cinch, unbalanced

18 / 6 / -6 dBV

20 kohm

1 x

3-pin XLR, balanced

18 / 6 / -6 dBV (line in), 6 dBV (mic in)

<100 ohm

1 x

Cinch, unbalanced

18 / 6 / -6 dBV (line in), 6 dBV (mic in)

<100 ohm

5-pin DIN, balanced

22 / -34 / -46 dBV (line in), 34 dBV (mic in)

<100 ohm

Page No. 55

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

30 xxxviii. Priority control xxxix.

Environmental

xl. Operating temperature xli. xlii.

Storage temperature

Relative humidity

Loop-through of pins 4 and 5 of DIN from inputs

-10 °C to +55 °C (14 °F to +131 °F)

-40 °C to +70 °C (-40 °F to +158 °F)

<95%

Technical Specification for mixing amplifier 240 W : (Schedule item no-18) i.

The mixing amplifier shall have the following features ii. 4 mic. level balanced inputs iii. Built-in speech filter for increased intelligibility iv. Priority and VOX operation v. Telephone and emergency input with priority vi. Balanced phone jack / DIN input connections vii. Three stereo line input selection viii. Selectable 2-tone chime ix. Separate bass & treble control xi x. Multiple outputs (4Ω, 8Ω, 70V, 100V)

SPECIFICATION

Electrical a. Rated output wattage 240W b. Battery Voltage 24Vdc (max 10% deviation) c. Frequency Response 50Hz to 18kHz (+1/-3db)

<3% e. Inputs f. Input 1 g. Input 2-4

4 balanced inputs / 3 Stereo line inputs

(5 pole DIN / 6.3mm phone jack)

(6.3mm phone jack)

Page No. 56

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

31 h. Impedance

1k ohms balanced i. Sensitivity j. SIN k. chime l. Speech Filter Response

1.0mV (mic. inputs)

>75dB

0/2 (Off/On) selectable – on DIN Inputs

-3dB at 315hz i. m. Phantom Power Yes (on mic. input 1)

Through 5 pole DIN connection only

Technical specification of multimedia projector with latest Blue Core light technology : (Schedule item no – B(22))

Projection System

DLP ii.

Native Resolution

XGA (1024 x 768) iii.

Brightness*

2000 ANSI lumens iv.

Contrast Ratio

80000:1 v.

Display Color

1.07 Billion vi.

Lens

F=2.59 vii.

16:9 Aspect Ratio

Native 4:3 (5 aspect ratio selectable) viii.

Projection Ratio

0.6 (81”±3%@ 1m) ix.

Image Size (Diagonal)

80”~300” x.

Zoom Ratio

Fixed xi.

Lamp Type

Laser Diode xii. Lamp(Normal/Economic

Mode/SmartEco Mode)* Laser Diode, 10000/20000 hours (Normal/Eco) xiii.

Keystone Adjustment

1D, Vertical ± 30 degrees (Auto/Manual) xiv.

Projection Offset

130% xv.

Resolution Support

VGA(640 x 480) to UXGA(1600 x 1200) xvi.

Horizontal Frequency

31K~102KHz

Page No. 57

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013 xvii. xvii i a.

g.

h.

e.

f. i. j. b.

c.

d.

k.

xxi. xxii. xxiii. xxiv. l. m.

xix. n.

xx.

Vertical Scan Rate

Interface

HDTV Compatibility

Video Compatibility

Weight

Audible Noise

Power Supply

Power Consumption

23~120Hz

Computer in (D-sub 15pin) x 2 (shared with

Component video)

Monitor out (D-sub 15pin) x 1

Composite Video in (RCA) x 1

S-Video in (Mini DIN 4pin) x 1

Audio in (Mini Jack) x 2

Audio L/R in (RCA) x 2

Audio out (Mini Jack) x 1

Microphone in (Mini Jack) x 1

Speaker 10W x 2

HDMI V1.3 x 1

LAN (RJ45) x 1 (LAN Control & LAN

Display)

USB (Type A) x 2 (USB

Reader&Keyboard/Mouse&Wireless Dongle)

USB (Type Mini B) x 1 (USB Display &

Download & Page up/down)

DC 12V Trigger (3.5mm Jack) x 1

RS232 (DB-9pin) x 1

480i, 480p, 576i, 576p, 720p, 1080i, 1080p

NTSC, PAL, SECAM

5,1kg

33/32 (Normal/Eco)

100 to 240 VAC, 50 to 60 Hz

270W (Max), Standby<0.5W

Page No. 58

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013 xxvii. xxviii. xxix. xxx.

On-Screen Display

Languages

Application Modes

Accessories (Standard)

Accessories (Optional)

Arabic/ Bulgarian/ Croatian/ Czech/ Danish/

Dutch/ English/ Finnish/ French/ German/

Greek/ Hindi/ Hungarian/ Italian/ Indonesian/

Japanese/ Korean/ Norwegian/ Polish/

Portuguese/ Romanian/ Russian/ Simplified

Chinese/Spanish/ Swedish/ Turkish/ Thai/

Traditional Chinese (28 Languages)

Dynamic/Presentation/sRGB/Cinema/User

1/User 2

Remote Control w/ Battery

Power Cord (by region)

User Manual CD

Quick Start Guide

VGA(D-sub 15pin) Cable

Presentation Plus

Wireless USB Dongle

3D Glasses

Carry Bag

32.0 xxx i a.

3D Support and

Compatibility

PC: b.

120Hz Frame Sequential 3D for resolutions up to

WXGA

60Hz Top-bottom 3D for resolutions up to c.

d.

e.

WXGA

Video:

60Hz Frame Sequential 3D for resolutions up to 480i

Technical Specifications of Data Processing digital console (Schedule item

no.A17,C15) :

31.1

32.2

32.3

The terminal shall be of HP/IBM/Dell, make with following hardware preloaded with licensed operating software- Windows XP/7 Professional or latest with antivirus of minimum one year validity, licensed to Central Railway.

The digital announcement software shall be loaded for various announcements and train indicator operation.

The minimum hardware configuration shall be: - i. Processor ii. iii. iv. v. vi. vii.

Memory

Hard Disk

CD/DVD

Sound

Sound card

LAN card

Core® i3 dual-core processors up to

3.20 GHz/1333 MHz

4GB DDR2 or better

500GB SATA with min 10000rpm

DVD Combo Drive

Integrated Sound Codec

PCI Sound card 1 No.

10/100/1000 with additional gigabit

Page No. 59

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

33

34.0

34.1 i ii viii. PCI slot ix. PCI Serial port x. USB port xi. Graphics

Minimum 2 Nos.

Minimum 2 ports

Minimum 6 ports

1GB DDR2 NVidia PCI E Graphics Card xii. Monitor 19” LCD TFT xiii. Keyboard and mouse Logitech wireless combo M320 USB or better xiv. External USB HDD 1 TB Transcend, Kingston or similar reputed xv. make. similar-2No,

Technical specification of portable software terminal with window based

software: (Schedule item no- C (16) i.

Processor Intel Core i5-3210M ii. iii. iv. v. vi.

Speed

Cache

RAM

Type

Speed

3.1 GHz

3MB

4GB

DDR3

1600 Mhz vii.

Memory Slots 1 viii.

Inbuilt HDD 1TB ix.

Speed (RPM) 5400 x. xi. xii.

Screen Size

Maximum Display Resolution

(dpi)

Panel Type

15.6 inches

1366 x 768

HD WLED True-Life xiii.

Ethernet Port (Nos) 1 xiv.

Ethernet Type 10/100 xv.

WiFi Type 802.11 b/g/n

Technical specification of self survival IP PABX – server based Gateway system with min capacity of 250 ports : (Schedule item no- C (18)

The system hardware shall have:

The Self survivable Gateway system shall be a native VoIP Gateway. The system shall be IP enabled telecom gateway. The gateway should have

Session initiation protocol (SIP) for transmission of voice over IP network. It should also support G.711, G.723 & G.729A encoding standards.

It should support I.P. Video Telephony.

Page No. 60

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013 iii It should have :- a) Operating and data server b)Interfaces for networking

34.2

C ) Subscriber interface’s d)Spare / redundant power supply iv Power Supply: The system power supply must be capable of supporting 220V

AC/-48 VDC. The system to be provided with DC power supply. v System should be capable of having built in LAN connectivity. It should have built in 8 port LAN switch for network connectivity or 8 port LAN switch to be supplied along with the system for network connectivity vi

The systems shall have 1 x 14 party one touch key group conferencing. Each

System should be supplied & equipped with minimum 16 IP Phone user license,

64 IP/SIP trunk channels, it should support 240 IP/SIP subscribers with operator maintenance console. The supplied system should be wired / chassis for minimum 250 port capacity & system software should support minimum 500 ports. This IP Gateway should also work as a PRI Gateway to be used for

interconnecting existing PBX’s of Central Railway to proposed VoIP network. The IP Gateway to be connected to existing Central Railway

PBX’s through PRI Cards and integrated to the VoIP network through IP

trunks. These IP Gateway should be self survivable remote system. In the

event of network outage the local gateway should work as an independent system, all the Analog extensions ,IP phones & other terminals deployed in that location should be registered with the Gateway and should function as a local system.

i

System Features:

A ) Group call or Preset Multi-party conference (up to min.14 participants):

Preset Conference Calls: All Gateways & IP PBX should be supplied with minimum 14 Party conference bridge. It must be possible to dial out a predefined group of participants/numbers (minimum 14) by simply pressing the pre-assigned key on the digital phone. It must be possible to have multiple such groups. Additionally, each preset conference must have its own unique dial number. When this group number is dialed, all the number stations will ring simultaneously. As members join the conference, all activelyparticipating members will hear a warning tone indicating that another participant has entered the conference. Stations that go un-answered will continue ringing without disturbing the conference until the ring time out is networking with 200 sites (nodes). The system software should have the provision of 200 node connections in a single network. Each node should be capable of defining its own numbering plan and routing rules so that each system should be able to communicate with each other and identify the numbering scheme of other systems in the network. To achieve the maximum uptime all Servers, IP PBX and Gateways should be intelligent enough to understand the numbering plan and routing rules of other networked PBX in the network.

Page No. 61

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013 ii System should offer connectivity for the following a. Analog Trunk card with CLI facility b. Digital T1 trunk Card c. Digital E1 trunk card d. ISDN PRI card ( Single Slot and no addition slot to be kept free) e. ISDN BRI card f. Analog Line (Extension) card with CLI facility thro Analog Trunk line. g. Key Telephone set card / Digital card h. IP DECT Interface with base station connectivity over single pair. i. Telephony over IP (ToIP) j. VOIP k. E&M – 2 / 4 wire with Type I to Type V Signaling l.CTI ( 1 st

Party , 3 rd

Party) m. In Built ACD n. Video over IP o. In Skin SS7 p. In Skin SIP Trunk Interface iii The system should have Internal routing table to handle up to 200 locations to get the cost benefit through Least Cost Routing. System should be Q-SIG Signaling enabled for networking and feature transparency by using BRI (2B+D), PRI iv

(30B+D) and IP. selectable 2W/4W, and flexible E &M lead definition and also should be configurable to Type 1 to Type V hardware signaling. The offered IP PBX/ Gateway v should have E&M card with form factor 4 or 8.

System should support analog two way loop dialing (LD) to connect PABX to other interface by putting the interface card in the EPABX. vi The subscriber line cards shall be arranged on plug in type PCB`s.16/24 subscriber lines may be housed in one card. All such cards shall be interchangeable. vii The input power to the IP PBX & Gateways is to be DC power only. viii System should have capability to be interfaced with other type of EPABX systems to provide networking features. QSIG Software to be provided with all IP PBX and gateways for feature transparency. ix

The IP PBX should support QSIG over IP for network feature transparency.

x The Analog extensions should support loop resistance of minimum 1600 ohms. xi System should support TSAPI, TAPI, call path and CT- Connect. xii System should be capable of having built in LAN connectivity. xiii The IP PBX & Gateways should provide all types of Caller ID. It should be possible to transfer the caller id throughout the network. xiv The IP Server, Gateways, IP PBX offered should support OPEN SIP terminals. It should be possible to integrate third party vendor SIP terminals seamlessly with the

VOIP Network.

Page No. 62

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013 xv Networking – QSIG

The soft switch should be equipped with QSIG so that the different telecommunication platforms to be network together. The soft switch should support the following features in a QSIG network.

Name and ANI

Message Waiting Indicator

Camp On

Conference

Paging

Transfer

Transfer Recall

Call Forwarding

Centralized Voicemail

Call Back - Busy

Call Back - Idle

Tandem Trunking

Centralized Attendant

Call Pickup

Networking QSIG should be available on traditional ISDN PRI circuits and by VoIP. xvi The IP PBX & Gateways should provide all types of Caller ID. It should be possible to transfer the caller id throughout the network. xvii The communication server, IP PBX & Gateways must meet the requirements of the regulatory authorities for telecommunications and the recommendations of the

ITU/TS and the ETSI. xviii employ both Stored Program Control (SPC) using Pulse Code Modulation/Time

Division Multiplexing (PCM/TDM) and IP Packet Switching technique conforming to the latest ITU-T and CCITT standards.

xix The communication system must have CE certification. Certificate copy to be provided along with the tender. xx

The system should provide complete Non-blocking Digital path for Voice and Data

Communication (IP Protocol). The system should also offer an in built IP Gateway.

xxi

The communication system must satisfy the following standards:

 EN 60950 : 2000 (Safety),

 EN 50082-1 / EN 55022 / EN 55024-a2:2003,61000-3-

2:2006 (EMC Immunity Industrial),

 ETS 300 / 329 (DECT Air Interface),

 TBR 06 (DECT Air Interface) / TBR -3, 4 & TBR 21 (Air

Interface).

Page No. 63

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013 xxii It should support logical partitioning, which is a DOT (Department of

Telecom) regulation, and is mandatory for any privately owned Voice equipment on which a private network trunk as well as a public network trunk

(PSTN) is terminated. xxiii

The supplied IP PBX & Gateway must have the following:

a

VoIP protocols

SIP b c d

IP PBX & Gateway should have the following SIP RFCs:

 RFC 3261 (SIP: Session Initiation Protocol)

 RFC 3262 (Reliability of Provisional Responses in Session Initiation

Protocol (SIP))

 RFC 3263 (Locating SIP Servers)

RFC 3264 (An Offer/Answer Model with Session Description Protocol

(SDP))

 RFC 3265 (Specific Event Notification)

 RFC 2327 (SDP– Session Description Protocol)

 RFC 1889 and 1890 (RTP/RTCP)

 RFC 3515 (REFER)

RFC 2833 (DTMF over IP)

Fax and modem

Gateway should have both fax and modem connections. It should have signaling

Internet Fax and Modem Support (T.38) using an FXS gateway

Telephony protocols: To connect the traditional TDM or circuit-switched communications systems deployed in Railways, the Soft switch should support traditional TDM telephony protocols so that the IP PBX & Gateway can integrate with the legacy telecommunications equipment. Networking QSIG should be available either by traditional ISDN PRI circuits or by VoIP.

The IP PBX & Gateway should use universal protocols which are the accepted standard that allows different telecommunication platforms to network together so that, PBX features should be extended across different platforms. Networking QSIG support to be available by traditional ISDN PRI circuits and VoIP. This will allow the

IP PBX & Gateway to interoperate with multiple vendors.

PSTN & IP Trunk. The IP PBX in conjunction with VoIP Gateways should support

PSTN digital and analog trunks gateways on VoIP network. It should support the following gateways – E1, T1, FXO, PRI, BRI, etc. It should be possible to use different protocols, including CAS (such as MFC/R2, R2) and CCS (such as Euro

ISDN).

Page No. 64

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013 e f g h i j

SIP Trunk. The IP PBX & Gateway should provide advanced support of SIP trunks through a pure IP Connection to ensure service Level Agreement and QoS. It should be possible to use SIP trunks to interconnect to 3rd party VOIP servers/IP PBX & other IP devises that are standard compliant and support SIP. It should be possible to connect the current installed legacy PBX’s installed in railways through TDM based

QSIG complied gateways as a SIP Trunk so that all PBX‘s in the network will come in a common integrated platform. The IP PBX & Gateway connectivity should support standard Class 5 services over the network.

IP phone registration:

Each IP phone connected to the network should registers to its primary Local IP

PBX/Gateway. During this registration process, the IP phone declares its current address. In case the primary IP PBX/Gateway fails, the IP terminal should immediately registers to the secondary IP PBX/Gateway, allowing its user to seamlessly receive VoIP services even when its server is down. The IP phone also should conducts a refreshment process according to a pre-defined timer. As part of the IP PBX/Gateway capabilities, the system should allow a user to log in through a guest IP phone and apply all of the user's definitions on this phone.

During this process, the user should automatically log out from the previously used phone. IP Phones should have multiple logins, at least 3 logins (primary at

Gateway, secondary at Main server & 3 rd

registration on DR server) per phone for multiple redundancies. It should automatically register with any of the live IP

PBX/Gateway in the network to achieve maximum availability.

Quality of Service :To ensure 99.999% uptime, the IP PBX & Gateway solution

should design as a distributed system. The server should have double signaling processing units to support full redundancy if one of the signaling processing units is faulty.

Voice Quality :

IP PBX & Gateway should use a powerful hardware-based DSP (Digital

Signaling Processor).Bandwidth-saving methodologies

The IP PBX & Gateway should have:

 Media compression

 RTP header compression (router level through the WAN)

 Multiple frames per RTP packet

 Silence suppression mechanisms using Voice Activity Detection (VAD)

Media compression methods: It should be possible to configure different

compression methods according to the network conditions and bandwidth availability. The IP PBX & Gateways should have compression methods:

G.711A, G.711u, G.723.1_5.3, G.723.1_6.4, and G.729A CS-ACELP.

Silence suppression mechanisms : Gateway should have silence suppression

mechanisms based on Voice Activation Detection (VAD).

Page No. 65

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013 k l m n

Delay : In order to limit latency and assure superior performance, Gateway

should use non-blocked powerful resources such as hardware-based DSP for efficient compression, VAD, DTMF detection, and an RTP Packet-structure controller

Echo : Gateway should have built in echo cancellation mechanisms to comply

with the G.168 standard and it should successfully handle two important aspects of the echo phenomenon: echo tail and return loss.

SRL-Low: 300-500 Hz

SRL-High: 2200-3400 Hz

ERL: 560-1965 Hz

Jitter: In order to overcome jitter, the system should have built-in jitter buffer. To

optimize jitter-buffering, the IP PBX & Gateway should have an adaptive dynamic jitter buffer control technique with the following features and characteristics:

 Individual engagement of multiple channels

 User-tuned dynamics and tradeoffs

 Suitable for both delay sensitive and error sensitive applications

Congestion:In order to minimize Congestion phenomenon,

 The IP PBX & Gateway should works in conjunction with existing routers

(on the VoIP network)

 It should include built-in QoS mechanisms such as MPLS, DiffServe, RSVP, etc.

 By tagging the RTP packets using TOS (Type of Service), the system should define packet priority and the proper treatment by the QoS mechanism.

 By matching the length of the packets to the network conditions using multiframes per packet, Voice Compression, and other methods, the IP PBX &

Gateway should minimize the congestion phenomenon.

 The offered Server, IP PBX and Gateway should have onward Qos mechanisms which are software controllable from the maintenance terminal.

Quality of Service mechanism i.e. Media compression methods, silence suppression, latency parameters, echo, jitter etc. to be software configurable and should be an inbuilt feature. The contractor should not depend/deploy any external device to achieve QoS. OEM certification for Qos parameters to be submitted along with the tender.

Page No. 66

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013 o

System Standard features:

o

DECT Support/Compatible o

Preventing illegal connections o

Hot-line service without dialing o

System calls forwarding o

Attendant intercept with different code numbers o

Call data registration, external outgoing o

Call data registration, external incoming o

Team calls pickup o

Directed call pick up o

Park to System o

Single class of service switchover o

Class of service switchover o

Call interception o

Disconnection o

Personal identification number o

Destination keys o

Call waiting – terminating o

Deadline set-up o

Intercom Feature – Speaker call one-way o

Intercom Feature – community group call o

Intercom Feature – community group speaker call – two-way o

Intercom Feature – Speaker call – One-way – Broadcast o

Data Security for digital or IP-telephones o

Executive/secretary function o

Prevention of unauthorized calls o

Automatic connection setup without dialing o

Automatic connection setup after timeout o

Ring no answer o

RNA when free o

RNA on busy o

Group ringing o

Group call o

Logical Partitioning

Page No. 67

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

35.0

35.1

35.2

Technical specification of PD channel combiner/decombiner device : (Schedule

item no – C(29)).

The each PD channel combiner/ decombiner comprise of the following cards:

1.Branching Unit -B2 card

2.Swiching Unit – X2 card

3. 2/4 wire, E&M, VF interface card (8 circuits per card )-2Nos

4.Ringer card

5.Subscriber loop interface card (6 circuits per card)

6.Exchange loop interface card (6 circuits per card)

7.Power Supply card.

The PD channel combiner/decombiner device shall be interface with existing Nokia

NMS.

The PD channel combiner/decombiner shall be capable of supporting following data interface units:-

1. Ethernet Interface Unit (Transparent bridging, Min. 2 x 10 Base-T LAN ports with nx64k WAN bandwidth)

2. IDSL (ISDN DSL)

3. ISDN (S & U interfaces

 It shall be possible to drop / insert any channel up to n x 8 kbps granularity for low speed RS 232 data channels.

 Primary multiplexer shall have in-built feature to provide details of performance data as per G.821, like AS, ES, SES, DM etc. via NMS or LCT.

System Provenness:

Ethernet Interface Unit shall be in satisfactory operation for at least 1 year

(continuous period of 12 months) in any state government or Central government or

Public Sector utility in India prior to the date of Bid opening.

VF E&M :- Supply & installation of 2W/4W E&M VF interface card equipped for 8 channels in omnibus mode 2W/4W E&M VF interface card equipped for 8. Each channel should have 2 numbers of E&M circuits.

GENERAL TECHNICAL FEATURE AND SPECIFICATIONS

1. General

The configuration of the 2 Mbit/s Primary Multiplexer system shall be based on

Loop-Protected system. The network configuration drawing for the Primary

Multiplexer system is attached.

The hardware of primary multiplexer offered shall support the following functionalities along with voiced and data channel units ; a) Terminal Multiplexer b) Protected terminal multiplexer c) Drop/Insert and Bypass multiplexer d) Loop-Protected multiplexer

Software can be changed to realize above mentioned configurations.

It shall be totally software configurable with-out any hardware settings. The systems in the network shall be manageable through the central NMS or via

LCT of Nokia.

Page No. 68

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

The offered Primary Multiplexer and various channel units shall be capable of functioning with Power Supply Range of - 20 to –72 VDC.

The offered Primary Multiplexer and channel unit shall have Distributed Power

Supply, avoiding the requirement of centralized power supply (DC/DC converter) which could act as single point of failure.

Drop/Insert Primary Multiplexer shall support Omnibus operation of Voice (in digital format) and Data channel in following fashion:

W

ES

T

Primary Multiplexer shall support thirty (30) three way omnibus channel configurations between East, West and Drop timeslots, irrespective of timeslot content (either voice or SCADA/data).

Primary Multiplexer shall have cross-connection granularity of n x 8 Kbit/s.

Primary Multiplexer have in-built 2M error counters and performance statistics collection.

Primary multiplexer shall have in-built feature to provide details of performance data as per G.821, like AS, ES, SES, DM etc. via NMS or LCT.

Primary Multiplexer shall have provision for Security provision via password for preventing un-authorized access to multiplexer configuration.

Primary Multiplexer shall have provision for transferring management data to all directions (East, West and Drop) at the data rate of 4800-baud using National highway bits of TS0 of 2 Mbit/s Frame.

The Primary Multiplexer shall provide at least two programmable alarm outputs

(open collector based) which can be activated based selection of type of alarms generated by Primary Multiplexer. This is required for driving external controls based on alarm in Primary Multiplexer.

Management speed for the primary multiplexer shall be selectable from 1.2 kbit/s to

9.6 kbit/s.

2. Detailed Specifications

Subrack (chassis) Specs.

The subrack shall be of universal type with minimum 16 slots which gives full flexibility for installation and future expansion.

It shall be possible to configure minimum 3 numbers of fully wired 30 channels

Drop/Insert multiplex simultaneously in the same subrack along with various voice and data channel units (all types of channel units as mentioned in section 2.2, with out any limitation).

It shall be possible to have electrical, HDSL and Optical (Equipment subrack shall be capable of housing 2 Mbit/s, 8 Mbit/s, 34 Mbit/s and140 Mbit/s optical line terminal equipment.) interfaces through the same subrack.

Page No. 69

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

It shall be possible to extend the services of one subrack to another subrack.

Subrack shall provide 30(31) x 64k channel interfaces dropped from East or West, with combination or any single type of Voice or Data interfaces.

Channel Interfaces

It shall be capable of supporting following voice interfaces; a) E&M with facility to program terminations (both 4 wire and 2 wire). b) FXS with hotline configuration option. c) FXO

In case of channel unit which provides 4wire/2wire E&M channel, each channel shall have 2 numbers of E&M interfaces.

It shall be possible to configure the transmit and receive levels for the voice channels/circuits via software.

It shall be possible to do voice conference bridging on the equipment.

It shall be possible to have Omni-bus channel capability on the equipment.

It shall be capable of supporting following data interfaces; a) Ethernet Interface Unit (Transparent bridging, Min. 2 x 10 Base-T LAN ports with nx64k WAN bandwidth) b) V.35 interface at speed from 64Kbit/s to 1920 Kbit/s c) X.21 interface at speed from 64Kbit/s to 1920 Kbit/s d) V.11 interface at speed from 64Kbit/s to 1920 Kbit/s e) V.24/V.28 interface up to 64 Kbit/s f) G.703, 64 Kit/s Co-directional/Contra-directional interface g) 2B 1Q interface h) Data Interface unit with 2M interface (2 Mbit/s G.703/704, nx64k Channel unit) i) IDSL (ISDN DSL) j) ISDN (S & U interfaces)

The Data Interface unit of Primary Multiplexer shall support mix of sub-rate or normal 64k multiplexing on individual channels of that particular Data Interface unit.

It shall be possible to drop / insert any channel up to n x 8 kbps granularity for low speed RS 232 data channels.

 Ethernet Interface Unit shall be in satisfactory operation for at least 1 year

(continuous period of 12 months) in any state government or central government or

Public Sector utility in India prior to the date of Bid opening.

3. Clocking and Maintenance

The versatile Primary Multiplexer shall be able to drive the clock from multiple sources and priority shall be defined between these sources.

Following priorities shall be available;

1) From Rx Direction 1

2) From Rx Direction 2

3) Internal

4) External

In case of failure of highest priority clock source, the next in line shall take over automatically and so on.

Versatile Primary Multiplexer shall give statistics on the quality of the aggregate links.

Maintenance shall be possible on all aggregate and channel links through

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OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

36

37

38

4. Modularity and Hot swapability

 It shall be possible to increase the capacity by addition of the modules.

 All capacity expansion shall be non disruptive to existing traffic under all circumstances.

 Capacity expansion shall not need powering off of the equipment.

 It shall be possible to remove and insert any card without the need of switching off the power supply. It shall also not interrupt the traffic anywhere else except for the affected card.

 Failure of any channel unit associated with Primary multiplexer, shall not affect the operation of primary multiplexer

 Channel units associated with primary multiplexer shall be hot replaceable with out disturbing the operation of primary multiplexer

Technical Specification of 2/4 wire, E&M, VF interface card: (Schedule item no. C (30))

 2W/4W E&M VF interface card equipped for 8 circuits.

 It shall be interface with existing Nokia NMS.

Technical Specification of switching unit (X2 card): (Schedule item no. C(31))

 It shall be interface with existing Nokia NMS .

Technical Specification of Ringer unit: (Schedule item no.C (32))

 It shall be interface with existing Nokia NMS .

Page No. 71

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

1

VI.SPECIAL CONDITION OF CONTRACT

Name of work: Supply, Installation, Testing and Commissioning of PA system

,conference system and Other telecom facility like OFC connectivity, Data networking in Mumbai Division of central Railway in connection with EMU maintenance facility.

2 GENERAL:

2.1 The resultant Contract of this tender will be governed by the Tender Conditions,

Instructions to Tenderers and General Condition of Contract as applicable to Central

Railway and Special Conditions mentioned here. In case of contradiction between

Tender conditions, instructions to the tenderer, the General conditions of the contract and the special conditions of the contract, the latter will prevail.

2.2 Any special conditions stated by the tenderer(s) in the covering letter submitted along with the tender shall be deemed to be a part of contract to such extant only as have explicitly been accepted by the Railways.

2.3 These specifications/documents describe the material to be supplied, work to be performed and the method of construction for the complete installation in strict accordance with the drawings and specifications mentioned herein and such instructions as any from time to time be given by the Railway. It should clearly be understood that the Contractor agrees to furnish, without any extra cost, anything and everything necessary for the complete installation and its reliable, safe and satisfactory working except such items as are specifically stated as being supplied by the Railway in this specification and at the time of placing the contract by the written agreement, the contractor shall quote for the work, giving all information.

2.4 All the tools and instruments required for this work will have to be brought by contractor on his own costs. Transportation cost if any will be borne by contractor.

2.5 All the consumables and sundry installation materials required for execution of this work like Nut and Bolts, Welding Rods, Sleeves, Lugs etc., and not listed as per the detailed schedule will have to be brought by the Tenderer at his own cost.

2.6 The Contractor shall make his own arrangement for accommodation of his staff during execution, testing and commissioning period. Water for drinking purpose if available at the station will be given. However, Railways take no guarantee for this facility. Power supply will be given for installation work including battery charging, wherever available. Non-availability of Power will not be a reason for the slow progress of work.

If power is not available, the contractor shall make his own arrangement for portable

Genset / electrical power.

2.7 The Railway Officers / staff will be associated with the Testing & commissioning of the work.

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OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

2.8 Cement & steel for use in the works wherever involved should be procured by the

Contractor at their own cost from the main producers/their authorized

Dealers/authorized stocks yards which should confirm to BIS specifications. Individual rates quoted by the contractors should be inclusive of cost of cement/steel wherever applicable. Cement shall be of 43 grade Portland conforming to IS Specifications 8112

(Latest) of L&T/BIRLA/ACC/RAYMOND/JAYPEE or their ancillaries made. The cement will be in bags and bear the following information in legible makings.

1. Manufacturer’s Name

2. Registered Trade mark of manufacturer if any.

3. Type of cement, weight of each bag in Kgs or no of Bags/Ton.

4. Data of manufacture generally marked as week of the year/year of manufacture.

2.9 Any minor modifications required during the course of manufacturer or installation shall be done without extra charges and the Railways decision as to whether the modifications are minor or not shall be final. Where modifications are not minor and the Railway is satisfied that the modifications are essential, they shall be carried out at extra charges to be approved by the Railway.

3

TAXES & DUTIES

3.1 The rates quoted shall be inclusive of basic cost, excise duty, VAT, sales tax, inter-state tax, works contract tax, service tax wherever levied and transport, loading, unloading charge etc. Octroi Exemption certificates/forms for any other statutory duties shall be issued by the Railway in the name of contractor only, subject to this being permissible under prevailing relevant rules. No additional payment will be made, if the octroi exemption certificate is not honoured by the concerned authorities.

3.2 The price quoted should be firm and no price variation clause will be acceptable.

Variation in Statutory levies and duties shall be permissible on production of documentary evidence. Towards this extent, the tenderer should indicate the percentage of components of those items in all-inclusive quoted prices in the absence of which no increase in duties will be permissible.

3.3 The liability of the Railways to reimburse excise duty is limited to such sum as may be found legally due and payable in respect of Contract goods after availing the full credit on all the inputs used in the manufacture of the finished products, irrespective of whether the Tenderer has availed the said credit or not. The Tenderer shall pass on to the purchaser, such additional duties as set off as may become available in future in respect of all the inputs used in the manufacture of the final product on the date of supplies under MODVAT scheme by way of reduction of prices and advise in purchaser

(Railway) accordingly.

4 PAYMENT TERMS: Payment of on account bill for the Tendered work will be arranged by the Sr. Divisional Signal & Telecom Engineer (CO), in charge of the work through the associate Accounts Officer.

4.1 For Supply items & Design item a 80% of the accepted cost of material supplied will be paid when the materials are supplied subject to furnishing of Inspection certificate and receipt order by the nominated consignee. b 20% of the supply items shall be paid after installation/erection of the particular equipment/commissioning.

Page No. 73

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013 c However payment can be released against bank guarantee of equal amount on the discretion of competent authority, if commissioning is held up on railways account for a period of more than 3 months after the installation is tested and kept ready for commissioning by the contractor to the full satisfaction of the railways.

4.2 For items other than supply; on account payment will be on the basis of measurements recorded.

4.3 For the supply item where execution is not included in the Contract, 100% payment will be made after supply.

4.4 Railway shall make all payment on the certificate of the Railway Engineer, within a reasonable time, of the submission of the necessary bills by the Contractor.

4.5 All payment shall be made in Indian Rupees. No Foreign exchanges shall be paid/arranged by the Railways.

5

6

4.6 Wherever the Central/State makes it obligatory for the Railway to deduct any amount towards sales tax, works contract tax, the same will be deducted in addition to the income tax and remitted to the concerned authority.

VARIATION CLAUSE: Variation in quantity shall be as per GCC Clause 42

COMPLETION PERIOD AND TIME SCHEDULE: Time is the essence of the contract. With a view to complete the work within 4 Months, the contractor is requested to observe the following time schedule in their own interest, so as to complete the work within the completion period stated above:

7 CONSIGNEE: All the material for this work will be accepted by Nominated

SSE/T/Store and work portion will be supervised by Nominated SSE (Tele) in their jurisdiction.

8.0

MATERIALS & WORKMANSHIP:

8.1 Installation practices of all signalling gears should be as per the Signal Engineering

Manual (New) and to suit the latest correction slips and C. Railway practices in vogue.

8.2 The work is to be carried out based on the Interlocking Plan/Roll plan, where required, issued by the Railways. This plan is tentative and minor variation might take place. The

Contractor should be prepared to carry out any minor changes in the design/circuits whenever required by the Railways. If there are any major changes to be done by the contractor, then the additional cost for such changes will be arrived at on mutually agreeable terms and conditions accepted.

8.3 All the materials and workmanship used in this work shall be of extremely good quality and high class in every respect and is expected to give trouble free service.

8.4 The equipments/materials as per RDSO specifications are to be procured from the

RDSO approved sources only. The guidelines stipulated for stores’ procurement will hold good for procuring these items from RDSO approved Part I and Part II sources, where both sources are available. The major/bulk procurement should be done from

RDSO approved Part I and only educational orders should be placed on RDSO approved

Part II. Present stipulations states that maximum 15% of the total quantities can be procured from RDSO approved Part II source. The items so procured from RDSO approved Part I and Part II firms in 17:3 proportions should strictly match in their specification, size, quality, configuration so that they are interchangeable/replaceable.

The equipments/materials as per RDSO specifications can be taken fully from RDSO

Part II approved sources only if there are no Part I RDSO approved sources for the

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OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013 same. However the distribution of quantities between part I & part II sources shall be ascertained by the contractor as per latest guidelines before placing the order.

8.5 Equipment/material in the schedule as per IS specification shall be procured from BIS licensed firms only. In case there are no BIS licenses firms for the scheduled item, the equipment/material are to be procured from manufacturers of repute/their authorized dealer after approval of Engineer-in-charge before supply.

8.6 Equipment/ material in the schedule where RDSO/IS specification has not been stipulated, shall be procured from manufacturers of repute/their authorized dealers approved by the Engineer-in-charge before supply.

8.7 All the materials should be strictly as per the Specifications indicated. All the materials to be supplied by the Tenderer are to be supplied at the nominated Maintenance Depot.

The loading, unloading and transportation of these materials from the Depot to the site of work at a later stage will have to be done by the Tenderer at his own cost.

Alternatively, if the site of work is ready and work is in progress, physically, the materials can be brought to the site directly and supplied. The security of the material brought to the site of work will remain with the tenderer. The Tenderer will have to furnish a Bank Guarantee from a Nationalized /Scheduled Bank for an equivalent amount before the payment is claimed for such materials.

9.0 INSPECTION :

9.1 The Schedule materials, to be supplied by the Tenderer should be as per RDSO’s

Specification / Drawing appearing in the technical specification and will be supplied duly inspected by RDSO if specified or Inspection authority irrespective of value.

9.2 The list of materials to be inspected by RDSO/RITES/Consignee is indicated in schedule.

9.3 Schedule items not inspected by RDSO/RITES for any reason, will be inspected by the

Consignee/Authorized Rep Representatives of Railways. a Whenever Equipment/materials as per IS specifications in schedule are inspected by

Authorized Representatives of the Railways/ Consignee, the Contractor will be required to furnish manufacturer’s Guarantee Certificate along with Test Certificates in addition to his own warranty certificate. b For equipment/materials as per IS specification, if the consignee, after verifying all the documentary Evidence, visual inspection, measurement of dimensions/key electrical parameters as applicable and any other checks as per facility available with him, is not fully satisfied and if he considers Necessary, he can direct the samples to be tested with approval of Engineer-in-charge, as per Specification given in the schedule in a laboratory. The laboratory will be approved by Engineer-In-charge and shall be a BIS approved laboratory. c All expenses towards test charges shall normally be borne by Railways. However if the samples are found inferior when compared to stipulated specification/drawing, the test charges shall be borne by the contractor.

9.4 All other equipment/material, where neither RDSO/IS specifications are stipulated, and which are to be supplied with consignee inspection shall be procured from manufacturers of repute/their authorized dealers approved by the Engineer-in-charge before supply. In such cases, if the tenderer is not able to furnish manufacturer guarantee certificate and test certificate for e.g. for items being procured through open market, the tenderer shall furnish his guarantee & warrantee for these items.

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OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

9.5 The Railway shall have full powers to reject any material that it may consider to be defective or inferior in quality, workmanship, or otherwise not in accordance with the

Specification and the Railway’s decision shall be final, even though they might have been inspected by RDSO/ RITES. The Tenderer shall remove forthwith any such material rejected and replace them promptly at his own cost.

9.6 Inspection Charges of RDSO and RITES will be borne by the Rly.

9.7 The Contractor shall furnish guarantee of materials/ equipments supplied by him for a period of one year after commissioning for trouble - free performance. Any defects noted during this period will have to be rectified by him promptly at his own cost.

10.0

Inspection of Work

10.1 The completed portion of work at all stages shall be subjected to checks and test as decided by Railways and the contractor shall be liable to remedy such defects as discovered during these checks and test and make good all deficiencies brought out.

10.2 The contractor will be called upon to pay all the expenses incurred by the Railway in respect of any work found to be defective or of inferior quality, adulterated or otherwise unacceptable.

10.3 During the execution of the contract, samples may be taken for the purpose of test and/or analysis under the conditions laid down in specification, such samples to be prepared for testing and forwarded free of all cost to the Railway.

10.4 A logbook will be kept at the work site by the contractor. The inspecting officer of the

Railway may in addition to oral instruction to the representative of the contractor at the work site, enter such instruction as he deems fit in this log book. The contractor will be responsible to note this for necessary action under acknowledgement by way of signing and remedy the defects and ensure that the instructions either oral or written are complied with. His non knowing the log book entries shall not be considered sufficient grounds for non-compliance of the instructions.

10.5 CONSEQUENCES OF REJECTION (Rejected Stores). a When any stores delivery at the consignee’s depots is rejected, this shall be removed by the contractor within 30 days from the date of rejection. Such rejected stores shall lie at the contractor’s risk from the date of rejection. If the stores are not removed by the contractor within this period, the purchaser or his nominee shall have the right to dispose of such stores, as thought fit, at the contractor’s risk and account. b The purchaser shall also be entitled to recover from the contractor, handling and ground rent/demurrage and any other charges for the period during which rejected stores remain with the railways after the notice regarding rejection is issued as mentioned above.

11.0 APPROVAL AND MEASUREMENT OF WORK :

11.1 The contractor will obtain written approval of the supervisor after completion of the various sub-items of each work mentioned in the schedule (wherever applicable.)

11.2 The contractor shall sign the measurement book as a token of acceptance of the measurement entered by the supervisor in-charge of the work (wherever applicable).

11.3 The contractor should ensure that measurement has been made before proceeding further for such work which is not possible to measure subsequently and shall remain hidden e.g. Measurement of cable trench before laying of cables and back filling(wherever applicable).

12.0 SAFETY OF WORK AND TRAINS :

12.1 The Contractor shall do no work that may interfere with train traffic until adequate

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OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013 protection has been arranged as per the instruction of the Site in charge, and under the supervision of Railways representative.

12.2 During testing and commissioning signal aspects shall be displayed of changed and slot given to adjoining cabin/ground frame only as authorized by the Railways.

12.3 During the testing and commissioning, point setting shall be changed only as authorized by the Railway.

12.4 The contractor shall conform to all the Railway Rules relating to safety of personnel and operation of signals and points. In the DC & AC electrified areas the special precautions as laid down in manuals for DC traction & R.E. manuals shall be followed.

12.5 The contractor shall also be responsible for any damage that he may cause due to the carelessness of his workmen and will bear the consequences in this regard.

12.6 The contractor will not be entitled to any compensation for any damage or loss sustained by him during execution of the work for any idle labour or transport or any loss or deterioration of the material or tools.

13.0

SECURITY DEPOSIT: It shall be as per clause 16 of GCC

13.1 RELEASE OF SECURITY DEPOSIT: Security Deposit unless forfeited in whole or in part according to terms and conditions will be refunded on receipt of a certificate from the Engineer concerned to the effect that the work has been satisfactorily completed in all respects soon after checking as per the special conditions of contract and receipt of “No claims” certificate from the contractor duly countersigned by the

Engineer

14 PERFORMANCE GUARANTEE .The procedure for obtaining Performance

Guarantee shall be as per clause 16(4) of GCC:

15 Material Supplied by Railways:

15.1 Materials required to carry out this work if supplied by the Railways, will be issued at the nominated Depots. The contractor will have to load, transport these materials to the site of work and unload at his own cost. Empty cable drums and balance materials after completion of work, if any should be returned back at the nominated Depot of the nominated Senior Section Engineer (Tele).

15.2 On specific circumstances if due to delay in inspection by RITES/RDSO or any other unforeseen reason like transporter strike, strike in manufacturer’s factory etc., the material to be supplied by the contractor is delayed; such material can be issued to the contractor on purely loan basis if available in the concerned depot. However, this will not be contractor’s right to get material on loan. Railway reserves the right to refuse to give the material on loan. Any delay in giving material on loan by the railway or refusal should not cause any delay in progress of work and the contractor cannot escape from his responsibilities in such case. Material on loan should be given only in exceptional cases, if decided by site engineer. If the contractor fails to return such material, the cost of such material will be recovered from the contractor as per railway rules.

15.3 The Contractor will have to furnish a Bank Guarantee separately to Mumbai division issued from Nationalized/Scheduled Bank for the Security of the Railway material issued to him, the beneficiary of the Bank Guarantee being the Sr Divisional Signal &

Telecom. Engineer (CO), Engineer- in-charge of the work. The value of such B.G. will

be Rs. 2 Lakh, which will be increased at the direction of Engineer in-charge of the work depending upon the quantity of material issued at a time. However, at any stage the value of the material issued to the Tenderer and not utilized/ installed/ fixed should

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OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013 not exceed the value of the Bank guarantee. The value of such B.G. will be increased at the direction of Engineer in-charge of work depending upon the quantity of materials issued at a time. However, at no stage the value of materials issued to the Tenderer for execution of the work will be more than the value of the Bank Guarantee.

15.4 B.G. against the security of material issued to contractor by Railways for execution of work shall be released only after the satisfactory completion of entire work.

16 The cost of transit insurance required as per rules will be borne by the tenderer.

17

Execution of Work

17.1 Cable laying work will be generally done according to the details of Cable Plan and instructions issued by Engineer, in charge of work. Whenever the dimensions of cable

Trenches as mentioned in the Tender Schedule are not easily achievable due to terrain conditions, then payment will be made on a pro-rata basis, for the dimensions achieved.

The specific approval of the Engineer, in charge of work, will be required for such dispensation.

17.2 The Contractor having more than 20 labour, are required to obtain the labour license from the licensing Officer under Provision of Contract Labour (Regulation and abolition) Act 1970 read with Contract Labour (Regulation and abolition) Central Rules

1970. They should obtain a proper and valid labour license for the concerned work from the concerned Asst. Labour Commissioner or licensing officer of the area and the photo copy of the labour license must be submitted to Railway for records. Failure to do so will attract legal action against the tenderer.

17.3 It should be specifically noted that some of the detailed drawings may not have finalized by the Railways and will therefore, be supplied to the contractor as and when they are supplied on demand. No compensation whatsoever on this account shall be payable by the Railway administration.

17.4 No claim whatsoever will be entertained by the Railway on account of any delay or hold up of the works arising out of delay in approval of drawings, changes, modifications, additions, omission and site lay out plan or detailed drawings and design and or late supply of such materials as are required to be arranged by the Railway or due to any other factor on Railway account.

17.5 No claim for idle labour and or idle machinery etc. on any account will be entertained.

Similarly, no claims shall be entertained for business loss or any such loss.

18.0 WARRANTY:

18.1 The contractor shall provide warranty for all equipments supplied which shall be free from defects and faults in design, material, workmanship and manufacture and shall be of highest grade and consistent with the established and generally accepted standards for goods of the type ordered.

18.2 The warranty shall be for a period of 12 months from the date of issue of completion certificate for a particular centralized location.

18.3 The equipments provided shall meet the safety & reliability parameters as specified in technical specification of the product. It shall be the responsibility of the tenderer to ensure product adherence to the prescribed standards.

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1

2

3

4

Appendix A to SCC

Sr. Divisional Signal & Telecom Engineer (CO)/ Mumbai will be the Engineer-incharge of the work.

Sr. Divisional Finance Manager/ CSTM will be the Associate Finance Officer.

Senior Section Engineer/Tele/TNA & PNPL will be Consignee, Depot Incharge;

SSE(T/Stores) CLA & KYN will be Consignee for the materials.

The Engineer-in-charge of the work will nominate the Field Supervisor.

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OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

7.

8.

9.

3.

4.

5.

6.

2.

VII GENERAL CONDITIONS OF CONTRACT

(WORKS HAND BOOK PARTS I & II)

(REVISED as per Rly. Bd letter dt.16.05.2006, 14.06.06)

GENERAL CONDITION OF CONTRACT – JANUARY 1990 PART I

Para MEANING OF TERMS

1. 1.1 DEFINITIONS

1.2 SINGULAR AND PLURAL

1.3 INTERPRETATION

CREDENTIALS OF CONTRACTORS

APPLICATION FOR REGISTRATION

TENDER FORMS

OMISSIONS AND DISCREPANCIES

EARNEST MONEY

CARE IN SUBMISSION OF TENDERS

CONSIDERATION OF TENDERS

RIGHT OF RAILWAY TO DEAL WITH TENDERS

CONTRACT DOCUMENTS

EXECUTION OF CONTRACT DOCUMENTS

FORM OF CONTRACT DOCUMENTS

ANNEXURE I TENDER FORMS

ANNEXURE II

ANNEXURE III

ANNEXURE IV

ANNEXURE V

AGREEMENT

CONTRACT

FOR

Work order under zone contract

Contract Agreement Form

Work Order for works

2.

3.

4.

5.

ANNEXURE VI Work Order for works

GENERAL CONDITION OF CONTRACT – JANUARY 1990 PART I

1.

DEFINITIONS AND INTERPRETATION

Clause

(1)

(2)

(3)

Definitions

Singular and Plural

(Heading and Marginal Headings

GENERAL CONDITIONS

(1)

(2)

Execution, Co-relation and Intent of General Documents

Law governing the Contract.

Compliance to Regulations and Bye-laws.

Communications to be in writing

Service of Notices on Contractors

ZONE

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OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

18

19 (1)

(2)

(3)

(4)

20 (1)

(2)

(3)

(4)

21

22 (1)

(2)

(3)

(4)

(5)

23

24

25

26

27 (1)

(2)

28

29

6.

7.

8.

9.

10

11

12

13

14

15

16 (1) &

(2)

17

(3)

(1)

(2)

(3)

(4)

30

31 (1)

(2)

Occupation and use of Land

Assignment or sub-letting of Contract

Assistance by the Railway for the Stores to be obtained by the Contractor

Railway Passes

Carriage of Materials

Use of Ballast Trains

Representation on Works

Relics and Treasures

Excavated Material

Indemnity by Contractors

Earnest Money and Security Deposit

Interest on Amount

Time to be essence & extension of time

Extension due to modification

Extension for delay not due to Railway/Contractor

Extension of time for delay due to Railway

Extension of time for delay due to Contractor

(1) & (2) Illegal Gratification

Contractor's Understanding

Commencement of Works

Accepted Programmed of Work

Setting out of Works

Compliance to Engineer's instructions

Alterations to be authorized

Extra Works

Separate Contracts in connection with Works

Instruction of Engineer's Representative

Adherence to specifications and Drawings

Drawings and specifications on the works

Ownership of Drawings and specifications

Compliance with contractors Request for Details

Meaning and Intent of specifications and Drawings

Work During Night

Damage to Railway Property or Private Life and Property

Sheds Stores-houses and Yards

Provision of Efficient and competent Staff

Workmanship and Testing

Removal of Improper work and Materials

Facilities for Inspection

Examination of Work before covering up

Temporary Works

Contractor to supply Water for Works

Water Supply from Railway System

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OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

43 (1)

(2)

44

45

46 (1)

(2)

(3)

47

(4)

48 (1)

49

(2)

50 (1)

(2)

(3)

51 (1)

(2)

(3)

51 A

(3)

(4)

32

33 (1)

(2)

34 (1)

(2)

(3)

35

(4)

36 (1)

(2)

37

38

39

40 (1)

(2)

41

42 (1) &

(2)

Water Supply by Railway Transport

(a) Contractor to arrange supply of Electric Power for works

(b) Electric supply from the Railway System

Property in Materials and Plant

Tools, plant and materials supplied by Railway

Hire of Railways Plant

Precautions during Progress of Works

Roads and Water Courses

Provision of Access to Premises

Safety of Public

Use of Explosives

Suspension of Work

Suspension lasting more than Three Months

Rates for Items of Works

Demurrage and Wharfage Dues

Rates for Extra Items of Works

Handing over of Works

Clearance of Site on Completion

VARIATION IN EXTENT OF CONTRACT

Modification to Contract to be in writing

Power of Modifications to Contract

(3)Valuation of Variations

Monthly Statement of Claims

Signing of 'No Claim Certificate'

MEASUREMENTS, CERTIFICATES AND PAYMENTS

Quantities in Schedule annexed to Contract

Measurements of Works

"On-Account" Payments

Rounding off Amounts

"On-Account" Payments not Prejudicial to Final Settlement

Manner of Payment

Maintenance of Works

Certificate of Completion of Works

Contractor not absolved by Completion Certificate

Approval only by Maintenance Certificate

(1) Maintenance Certificate

(2) Cessation of Railway's Liability

(3) Unfulfilled Obligations

Final Payment

Post-Payment Audit

Repayment of Security Deposit

Production of vouchers etc. by the Contractor

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52

52 A

53

54

54 A

55

55 A

56

57

57 A

58

59 (1)

(2)

(3)

(4)

(5)

(6)

With-holding and Lien in respect to Sums claimed

Lien in respect of Claims in other Contracts

Signature on Receipts for Amounts

LABOUR

Wages to Labour

Apprentice Act

Provisions of Payments of Wages Act

Provision of Contract Labour (Regulation and Abolition) Act 1970

Reporting of Accidents to Labour

Provision of Workmen's Compensation Act.

Provision of Mines Act.

Railway not to Provide Quarters for Contractors

Labour Camps

Compliance to Rules for Employment of labour

Preservation of Peace

Sanitary Arrangements

Outbreak of Infectious Disease

Treatment of Contractor's Staff in Railway Hospitals

(7)

(8)

(9)

Medical facilities at Site

Use of Intoxicants

Non-employment of Female labour

(10) Restriction on the Employment of Retired Engineers of Railway Services within two years of their retirement.

60 (1)

(2)

Non-employment of Labour below the Age of 15

Medical Certificate of Fitness for Labour

(3)

(4)

61 (1)

62

63

64

(2)

(1)

(2)

(1)

(2)

(3)

Period of Validity of Medical Fitness Certificate

Medical re-examination of labour

DETERMINATION OF CONTRACT

Right of Railway to determine Contract

Payment of Determination of Contract

Determination of Contract owing to Default of Contractor

Right on Railway after rescission of Contract owing to Default of Contractor

SETTLEMENT OF DISPUTES

Matters Finally determined by the Railway

Demand for Arbitration

Obligations during Pendency of Arbitration

Appointment of Arbitrators

Page No. 83

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

PART-1

REGULATIONS FOR TENDERS AND CONTRACTS

FOR THE GUIDANCE OF ENGINEERS AND CONTRACTORS FOR ENGINEERING

WORKS

1.1

1.2 a b c d e

MEANING OF TERMS

These Regulations for Tenders and Contracts shall be read in conjunction with the General conditions of Contract which are referred to herein and shall be subject to modifications, additions or supersession by special conditions of contract and/or special specifications, if any, annexed to the Tender Forms.

Definition: - In these Regulations for Tenders and Contracts the following terms shall have the meanings assigned hereunder except where the context therwise requires:-

"Railway" shall mean the President of the Republic of India or the

Administrative Officers of the .Central Railway or of the Successor Railway authorised to deal with any matters which these presents are concerned on his behalf.

"General Manager" shall mean the Officer in charge of the general superintendence and control of the Railway and shall also include the General

Manager (Construction) and shall mean and include their successors, of the

Successor Railway.

"Chief Engineer" shall mean the Officer Incharge of the Engineering Department of ..........………………Railway and shall also include the Chief Engineer

(Construction). Chief Signal and Telecommunication Engineer. Chief Signal and

Telecommunication Engineer (Construction), Chief Electrical Engineer and

Chief Electrical Engineer (Construction) and shall mean & include their successors of the Successor Railway.

"Divisional Railway Manager" shall mean the Officer Incharge of a Division of the Central Railway and shall mean and include the Divisional Railway Manager of the Successor Railway.

"Engineer" shall mean the Divisional Engineer or the Executive Engineer,

Divisional Signal and Telecommunication Engineer, Divisional Signal &

Telecommunication Engineer (Construction), Divisional Electrical Engineer and

Divisional Electrical Engineer (Construction), in executive charge of the works and shall include the superior officers of the Engineering. Signal &

Telecommunication, and Electrical Department of Railway i.e., the Senior

Divisional Engineer/ Deputy Chief Engineer/Chief Engineer/ Chief Engineer

(Construction), Senior Divisional Signal and Telecommunication

Engineer/Deputy Chief Signal and Telecommunication Engineer/Chief Signal &

Telecommunication Engineer/Chief Signal & Telecommunication Engineer

(Construction), Senior Divisional Electrical Engineer/Deputy Chief Electrical

Engineer/Chief Electrical Engineer (Construction/and shall mean and include the

Engineers of the Successor Railway.

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OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013 k

1.3 l

2.1 i j g h a b c d e f

A

"Tenderer" shall mean the person/the firm/co-operative or company whether incorporated or not who tenders for the works with a view to execute the works on contract with the Railway and shall include their personal representatives, successors and permitted assigns.

"Limited Tenders" shall mean tenders invited from all or some Contractors on the approved or select list of contractors with the Railway.

"Open Tenders" shall mean the tenders invited in open and public manner and with adequate notice.

"Works" shall mean the works contemplated in the drawings and schedules set forth in the tender forms and required to be executed according to specifications.

"Specifications" shall mean the specifications for Materials and works of the

......……………….. .... ..Railway as specified in Part III of the Works Hand

Book issued under the authority of the Chief Engineer or as amplified, added to or superseded by special specifications if any, appended to the Tender Forms.

"Schedule of Rates of the ...........………………….. Railway" shall mean the schedule of Rates issued: under the authority of the Chief Engineer from time to time.

"Drawings" shall mean the maps, drawings, plans and tracings or prints thereof annexed to the Tender Forms.

Words importing the singular number shall also include the plural and vice versa where the context requires.

Application for registration: - Works of construction and of supply of material shall be entrusted for execution to contractors whose capabilities and financial status have been investigated and approved to the satisfaction of the Railway.

For this purpose, list of approved contractors shall be maintained in the Railway.

The said list shall be revised periodically once in a year or so by giving wide publicity through advertisements etc.

Contractor including a contractor who is already on the approved list shall apply to the nearest Genera! Manager (Construction), Chief Administrative Officer

(Construction), Divisional Railway Manager, Chief Engineer/Chief Engineer

(Construction), Chief Signal and Telecommunication Engineer Chief Signal &

Telecommunication Engineer (Construction) and Chief Electrical Engineer/Chief

Electrical Engineer (Construction), furnishing particulars regarding :-

His position as an independent contractor specifying Engineering organization available with details or Partners/Staff/Engineers employed with qualifications and experience.

His capacity to undertake and carry out works satisfactorily as vouched for by a responsible official or firm with details about the transport equipments, construction tools and plants etc. required for the work maintained by him;

His previous experience of works similar to that to be contracted for in proof of which original certificates or testimonials may be called for and their genuineness verified it needs by reference to the signatories thereof:

His knowledge from actual personal investigation of the resources of the area/zone or zones in which he offers to work;

His ability to supervise the work personally or by competent and duly authorized agent;

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OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

2.2 f g

2.3

2.4

2.5

3

4

5 a b c

His financial position;

Authorized copy of the current Income-tax Clearance Certificate.

An applicant shall clearly state the categories of works and the area/zone/division (s)/district(s) in which he desires registration in the list of approved contractors.

The selection of contractors for enlistment in the approved list would be done by a committee for different value slabs as notified by Railway.

An annual fee as prescribed by the Railway from time to time would be charged from such approved contractors to cover the cost of sending notices to them and clerkage to" tenders etc

The list of approved contractors would be treated as confidential office record.

TENDERS FOR WORKS

Tender Form: - Tender Forms shall embody the contents of the contract documents either directly or by reference and shall be as per specimen form,

Annexure I. Tender Forms shall be issued on payment of the prescribed fees to the appropriate contractors on the list of approved contractors. Contractors not on the list of approved contractors, will on payment of .the prescribed fees, be furnished with tender forms and they shall be required to submit evidence regarding their financial status, previous experience and ability to execute the works, and an authorised copy of the current Income Tax Clearance Certificate without which their tenders will not be considered.

Omissions and Discrepancies: - Should a tenderer find discrepancies in or omissions from the drawings or any of the Tender Forms or should he be in doubt as to their meaning, he should at once notify the authority inviting tenders who may send a written instruction to all tenderers. It shall be understood that every endeavor has been made to avoid any error which can materially affect the basis of the tender and the successful tenderer shall take upon himself and provide for the risk of any error which may subsequently be discovered and shall make no subsequent claim on account thereof.

Earnest Money:-

The tenderer shall be required to deposit earnest money with the Tender for the due performance with the stipulation to keep the offer open till such date as specified in the Tender, under the conditions of Tender. The earnest money

shall be 2% of estimated tender value as indicated in the Tender Notice. The earnest money shall be rounded to the nearest Rs. 10. This earnest money shall be applicable for all modes of tendering.

It shall be understood that the tender documents have been sold/issued to the tenderer and the tenderer is permitted to tender in consideration of stipulation on his part, that after submitting his tender he will not resale from his offer or modify the terms and conditions thereof in a manner not acceptable to the

Engineer. Should the tenderer fail to observe or comply with the said stipulation, the aforesaid amount shall be liable to be forfeited to the Railway

If his tender is accepted this earnest money mentioned in sub clause (a) above will be retained as part security for the due and faithful fulfillment of the

Page No. 86

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

6

7

8

(i)

(ii) a b c contract in terms of Clause 16 of the General Conditions of Contract. The

Earnest Money of other tenderers shall, save as here before in provided, be returned to them, but the Railway shall not be responsible for any loss or depreciation that may happen thereto while in their possession, nor be liable to pay interest thereon.

The Earnest Money should be in cash or in any of the following forms:-

Deposit receipts, pay orders, demand drafts. These forms of earnest money could be either of the State Bank of India or of any of the nationalized banks. No confirmatory advice from the Reserve Bank of India will be necessary.

Deposit receipts executed by the Scheduled banks (other than the State Bank of

India and the Nationalized Banks) approved by the Reserve Bank of India for this purpose. The Railways will not, however, accept deposit receipt without getting in writing the concurrence of the Reserve Bank of India.

Care in Submission of Tenders:-

Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual inspection of the site and locality of the works, that all conditions liable to be encountered during the execution of the works are taken into account and that the rates he enters in the tender forms are adequate and all inclusive to accord with the provisions in Clause-37 of the General Conditions of Contract for the completion of works to the entire satisfaction of the Engineer.

When work is tendered for by a firm or company of contractors, the tender shall be signed by the individual legally authorized to enter into commitments on their behalf.

The Railway will not bound by any power of attorney granted by the tenderer or by changes in the composition of the firm made subsequent to the execution of the contract. It may, however, recognise such power of attorney and changes after obtaining proper legal advice, the cost of which

will be chargeable to the contractor.

Right of Railway to deal with Tenders: - The Railway reserves the right of not to invite tenders for any of Railway work or works or to invite open or limited tenders and when tenders are called to accept a tender in whole or in part or reject any tender or all tenders without assigning reasons for any such action

CONTRACT DOCUMENT

Execution of Contract Document: - The Tenderer whose tender is accepted shall be required to appear in person at the office of the General

Manager/General Manager (Construction), Chief Administrative Officer

(Construction), Divisional Railway Manager or concerned Engineer, as the case may be. or if a firm or corporation, a duly authorized representative shall so appear and execute the contract documents within 7 days after notice that the contract has been awarded to him. Failure to do so shall constitute a breach of the agreement affected by the acceptance of the tender in which case the full value of the earnest money accompanying the tender shall stand forfeited without prejudice to any other rights or remedies.

In the event of any tenderer whose tender is accepted shall refuse to execute the contract document as here in before provided, the Railway may determine that such tenderer has abandoned the contract and there upon his tender and

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9 a b acceptance thereof shall be treated as cancelled and the Railway shall be entitled to forfeit the full amount of the Earnest Money and to recover the damages for such default.

Form of Contract Document: - Every contract shall be complete in respect of the document it shall so constitute. Not less than 2 copies of the contract document shall be signed by the competent authority and the contractor and one copy given to the contractor.

For Zone contracts, awarded on the basis of the percentage above or below the

Schedule of Rates.................... Railway for the whole or part of financial year, the contract agreement required to be executed by the tenderer whose tender is accepted shall be as per specimen form, Annexure II. During the currency of the

Zone contract, work orders as per specimen form Annexure III or IV, for works not exceeding Rs. 10,000/- each, shall be issued by the Divisional Railway

Manager/Executive Engineer under the agreement for Zone Contract.

For contracts for specific works, valued at more than Rs. 10,000/- the contract document required to be executed by the tenderer whose tender is accepted shall be either an Agreement as per specimen form Annexure IV, or a work order as per specimen form Annexure V as may be prescribed by the Railway.

ANNEXURE I (GCC part I)

.............................................RAILWAY

TENDER FORMS (FIRST SHEET)

Tender No.........................................................................

Name of Work..................................................................

To

The President of India,Acting through the...DRM(S&T)CSTM..................................................

..................................................................Central. Railway.

I/We............................................................................................................ have read the various conditions to tender attached here to and agree to abide by the said conditions. I/We also agree to keep this tender open for acceptance for a period of............................. Days from the date fixed for opening the same and in default thereof, I/We will be liable for forfeiture of my/our "Earnest Money".

I/We offer to do the work for........................................... Railway, at the rates quoted in the attached schedule and hereby bind myself/ourselves to complete the work in all respects within

....................................................................................;.......... months from the date of issue of letter of acceptance of the tender.

2 I/We also hereby agree to abide by the General Conditions of Contract corrected up to printed/ advance correction slip No............................. dated ..................and to carry out the work according to the Special Conditions of Contract and

Specifications of materials and works as laid down by Railway in the annexed

Special Conditions/Specifications and the .....................:.... Railway Works Hand

Book Part II / III corrected up to printed/advance correction slip No. .. dated

.............................................................. Sanitary Works Hand Book corrected up to printed/advance correction slip No............................. dated

..................Schedule of Rates part II corrected up to printed/advance correction

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3 a b slip No........ dated ..................for the present contract.

A sum of Rs. ------/- is herewith forwarded as Earnest money. The full value of the Earnest Money shall stand forfeited without prejudice to any other right or remedies in case my/our Tender is accepted and if:-

I/We do not execute the contract documents within seven days after receipt of notice issued by the Railway that such documents are ready an

I/We do not commence the work within fifteen days after receipt of orders to that effect.

4 Until a formal agreement is prepared and executed, acceptance of this tender shall constitute a binding contract between us subject to modifications, as may be mutually agreed to between us and indicated in the letter of acceptance of my/our offer for this work.

Signature of Witnesses : Signature of Tenderer (s)

(1)...................................................

(2)...................................................

Date............................

Address of the Tenderer (s)

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TENDER FORM (SECOND SHEET)

Instructions to tenderers and conditions of tender: - The following documents form part of Tender/Contract:-

(a) Tender forms-First Sheet and Second Sheet.

(b) Special Conditions/Specifications (enclosed)

(c) Schedule of approximate quantities (enclosed)

(d) General Conditions of Contract and Standard Specifications for materials and works as laid. down in Works Hand Book and Sanitary Works Hand Book of............................... Railway, as amended/corrected up to correction slips mentioned in First Sheet of Tender Form, copies of which can be seen in the office of..................................... ... or obtained. From the office of the Chief

Engineer.................................Railway.................... on............................ payment of Rs....................................Rs………….....................…..&

Rs.......................................... Respectively.

(e) Schedule of Rates.- Part I and Part II as amended/corrected up to correction slip as mentioned in First sheet of Tender sheet of tender form, copies of which be seen in the office of........................................ or obtained from the Chief

Engineer................................. Railway on payment of Rs....................... &

Rs............................ respectively.

(f) All general and detailed drawings pertaining to this work which will be issued by the Engineer or his representatives (from time to time) with all changes and modifications.

Drawings for the work: - The Drawings for the work can be seen in the office of the........and/ or Chief.........................................at any time during the office hours. The drawings are only for the guidance of Tenderer (s). Detailed working drawings, (if required) based generally on the drawing mentioned above, will be given by the Engineer or his representative from time to time.

The Tenderer (s) shall quote his/their rates as a percentage above or below the schedule of Rates of the .......................……. Railway.............as………… applicable to..Mumbai Division except where he/they are required to quote item rates and must tender for all the items shown in the schedule of approximate quantities attached. The quantities shown in the attached schedule are given as a guide and are approximate only and are subject to variation according to the needs of the Railway. The Railway does not guarantee work under each item of the schedule.

Tenders containing erasures and/or alterations of the tender documents are liable to be rejected. Any correction made by Tenderer (s) in his/their entries must be attested by him/them.

The works are required to be completed within a period of 11 Months from the date of issue of acceptance letter.

Earnest Money :-

(a) The tender must be accompanied by a sum of Rs269100/- as earnest money deposited in cash or in any of the forms as mentioned in Regulations for tenders and Contracts for the guidance of the Engineers and Contractors, failing which

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9

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11 the tender will not be considered.

(b) The Tenderer(s) shall keep the offer open for a minimum period of 90 days from the date of opening of the Tender. It is understood that the tender documents has been sold/issued to the Tenderer(s) and the Tenderer(s), is/are permitted to tender in consideration of the stipulation on his/their part that after submitting his/their tender subject to the period being extended further if

(c) If the tender is accepted, the amount of Earnest Money will be retained and

(d) adjust as security Deposit for the due and faithful fulfillment of the contract.

This amount of Security Deposit shall be forfeited if the tenderer(s)/contractor(s) fail to execute the Agreement Bond within 7 days after receipt of notice issued by Railway that such documents are ready or to commence the work within 15 days after receipt of the orders to that effect.

(The Earnest Money of the unsuccessful tenderer(s) will, save as here-in-before provided be returned to the unsuccessful tenderers(s) within a reasonable time but the Railway shall not be responsible for any loss or depreciation that may happen to the Security for the due performance of the stipulation to keep the offer open for the period specified in the tender documents or to the Earnest

Money while in their possession nor be liable to pay interest thereon.

Rights of the Railway to deal with tender: - The authority for the acceptance of the tender will rest with the Railway. It shall not be obligatory on the said authority to accept the lowest tender or any other tender and no tenderer(s) shall demand any explanation for the cause of rejection of his/their tender nor the

Railway undertake to assign reasons for declining to consider or reject any particular tender or tenders.

If the tenderer(s) deliberately gives/give wrong information in his/their tender or creates/ create circumstances for the acceptance of his/their tender, the Railway reserves the right to reject such tender at any stage.

If the tenderer(s) expires after the submission of his/their tender or after the acceptance of his /their tender, the Railway shall deem such tender cancelled. If a partner of a firm expires after the submission of their tender or after the acceptance of their tender, the Railway shall deem such tender as cancelled, unless the firm retains its character.

Income Tax clearance certificate: - The tenderer(s) is/are required to produce along with his/their tender an authorized copy of the Income-Tax Clearance certificate or a sworn affidavit duly counter signed by the Income-Tax Officer to the effect that he has/they have no taxable income.

Tenderer's Credentials: - Documents testifying Tenderer’s previous experience and financial status should be produced along with the tender or when desired by competent authority of the Central Railway.

Tenderer(s) who has/have hot carried out any work so far on this Railway and who is/are not borne on the approved list of the Contractors of. Central Railway should submit along with his/their tender credentials to establish.

(i)

(ii)

His capacity to carry out the works satisfactorily.

His financial status supported by Bank reference and other documents.

(iii) Certificates duly attested and testimonials regarding contracting experience for

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(a) the type of job for which tender is invited with list of works carried out in the past.

Tender must be enclosed in a sealed cover, super-scribed "Tender No.

CR/BB/TELE/2013/09dt. 22/2/2013and must be sent by registered post to the address of. Central Railway so as to reach his office not later than.......................... hours on the.......................or deposited in the special box allotted for the purpose in the office of....................Railway................This

Special box will be sealed at................................ hours on.................................The tender will be opened at....................................hours on the same day. The tender papers will not be sold after....................hours on...........................

Non-compliance with any of the conditions set forth therein above is liable to result in the tender being rejected.

Execution of Contract Documents: - The successful tenderer(s) shall be required to execute an agreement With the President of India acting through the...................... Railway for carrying out the work according to General conditions of Contract, Special conditions/specifications annexed to the tender and specifications for work and materials as laid down in Works Hand Book Part

III and Sanitary Works Hand Book of....................................Railway as amended/corrected up to correction slip mentioned in tender form (First Sheet).

Partnership deeds, Power of Attorney etc: - The tenderer shall clearly specify whether the tender is submitted on his own or on behalf of a partnership concern.

If the tender is submitted on behalf of a partnership concern, he should submit certified copy of partnership deed along with the tender and authorisation to sign the tender documents on behalf of partnership firm. If these documents are not enclosed along with tender documents, the tender will be treated as having been submitted by individual signing the tender documents. The Railway will not be bound by any power of attorney granted by the tenderer or by changes in the composition of the firm made subsequent to the execution of the contract. It may however recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the contractor.

The tenderer whether sole proprietor, a limited company or a partnership firm if they want to act through agent or individual partner(s) should submit along with the tenderer at a later stage, a power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person specifically authorizing him/them to submit the tender, sign the agreement, receive money, witness measurements, sign measurement books, compromise, settle, relinquish any claim(s) preferred by the firm and sign "No Claim Certificate" and refer all or any disputes to arbitration.

Employment/Partnership, etc., of Retired Railway Employees :-

Should a tenderer be a retired engineer of the Gazetted rank or any other

Gazetted officer Working before his retirement, whether in the executive or administrative capacity, or whether holding a pensionable post or not, in the.......................... department of any of the railways owned and administered by the President of India for the time being or should a tenderer being

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(b) partnership firm have as one of its partners a retired engineer or retired Gazetted

Officer as aforesaid, or should a tenderer being an incorporated company have any such retired engineer or retired officer as one of its Directors, or should a tenderer have in his employment any retired Engineer or retired Gazetted Officer as aforesaid, the full information as to the date of retirement of such Engineer or

Gazetted Officer from the said service and in case where such Engineer or

Officer had not retired from Government service at least 2 years prior to the date of submission of the tender as to whether permission for taking such contract, or if the contractor be a partnership firm or an incorporated company, to become a partner or Director as the case may be, or to take the employment under the contractor, has been obtained by the tenderer or the Engineer or Officer, as the case may be from the President of India or any officer, duly authorised by him in this behalf, shall be clearly stated in writing at the time of submitting the tender.

Tenders without the information above referred to or a statement to the effect that no such retired Engineer or retired Gazetted Officer is so associated with the tenderer, as the case may be, shall be rejected.

Should a tenderer or contractor being an individual on the list of approved

Contractors, have a relative(s) or in the case of partnership firm or company of contractors one or more of his shareholder(s) or a relative(s) of the shareholders) employed in gazetted capacity in the..............department of the..............................Railway, the authority inviting tenders shall be informed of the fact at the time of submission of tender, failing which the tender may be disqualified/rejected or if such fact subsequently comes to light, the contract may be rescinded in accordance with the provision in clause 62 of the General

Conditions of Contract.

Signature of Tenderer(s)

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TENDER FORM (THIRD SHEET)

Name of work...........................................................................

SCHEDULE OF RATES AND QUANTITIES

Sr.

No.

Item No. Description of item of work

Approximate

Quantity

Unit Rates in figures and in words

Amount

Rs P. Rs. P.

1 2 3 4 5 6 7

The quantities shown in above .schedule are approximate and are as a guide to give the tenderer(s) an idea of quantum of work involved. The Railway reserves the right to increase/ decrease and/or delete or include any of the quantities given above and no extra rate will be allowed on this account.

I/We undertake to do the work at.................% above/below the schedule of Rates of the..........……….. Railway as applicable to.... ...................................Division or at the rates quoted above for each item.

.................................................

Dated......... Signature of the Tenderer(s)

Note Column 1 to 5 shall be filled by the office. of the Authority inviting tender.

Column 6 & 7 shall be filled by the Tenderer(s) only when percentage tenders are not invited.

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ANNEXURE II

AGREEMENT FOR ZONE CONTRACT

CONTRACT AGREEMENT NO.............................DATED .......................200

ARTICLES OF AGREEMENT made this...........................day 200............between the President of India acting through the..........................Railway hereinafter called the "Railway" of the one part and..................................hereinafter called the “contractor" of the other part

WHEREAS the Contractor has agreed with the Railway during the period of.........months from................to........................for the performance of:-

(a)

(b)

New Works, additions and alterations to existing structures, special repair works and supply of building materials subject to the contract value for such works not exceeding

Rs.....………………..

All ordinary repair and maintenance works at any site between kilometer............. and kilometer........................as will be set forth in the work orders (which work orders shall be deemed' and taken to be part of this contract) that will be issued during said period at..................% above/below the Schedule of Rates of the .......... Railway Part-I corrected up to Printed/ Advance Correction Slip No......................dated................. and

Schedule of Rates, Part II, corrected up to Printed/Advance Correction Slip No....... dated...........and Standard Specifications of the ............ Railway contained in Works

Hand Book, Part III, corrected up to Printed/advance Correction Slip No.................... dated.... & Sanitary Works Hand Book corrected up to printed / Advance Correction

Slip No..... ……….. dated............and the special conditions and special specifications if any in conformity with drawings (if any) that will be issued with the work order, aforesaid AND WHEREAS the performance of the said work is an act in which the public are interested.

NOW THIS INDENTURE PRESENTS WITNESSTH That in consideration of the payment to be made by the Railway, the Contractor will duly perform the works set forth in the said Work Order and shall execute the same with great promptness, care and accuracy, in a workman like manner to the satisfaction of the Railway and will complete the same on or before the respective dates specified therein in accordance with the said specifications and said drawings (if any) and said conditions of contract and will observe, fulfill and keep all the conditions therein mentioned (which shall be deemed and taken to be part of this contract as if the same had been duly set forth herein), AND the Railway both here-by agree that if the Contractor shall duly perform the said work in the manner aforesaid and observe and keep the said terms and conditions, the Railway will pay or cause to be paid to the Contractor for the said works on the completion thereof the amount due in respect thereof at the rates specified above.

Contractor..................... Designation ............................. Rly.

Address . .....................

Date....................

Signature of witnesses with address to

…………………………

Signature of contractor

For President of India

Date....................

Witnesses

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ANNEXURE III

WORK ORDER UNDER ZONE CONTRACT

WORK ORDER NO............................DATED..................................200 ……. UNDER

CONTRACT AGREEMENT NO.........................DATED................................

Name of work............................................................... (Site)............................

Schedule of drawings............................................................................................

Authority.....................................................................Allocation.......................

The Contractors)..............................,.............................................. is/are hereby ordered to carryout the following works at............ ..............-.......% above/below the schedule of Rates of the......................Railways, Part I corrected up to Printed/Advance Correction Slip No...........................dated....................and schedule of Rates, Part II corrected up to Printed/ Advance Correction Slip No............. dated.................. of............. Division under Zone Contract Agreement here-in-before referred to:-

Sr.

No.

Item No. Description of Approximate item of work Quantity

Unit Rates in figures and in words

Amount

1 2 3 4 5

Rs P.

6

Total approximate value of work

Rs. P.

7

* This should be rate of Division concerned.

The works herein mentioned are required to be completed on or before...........……… (date). The quantities provided herein are approximate and subject to variation under Clause 42 of the General Conditions of Contract corrected up to Printed/Advance Correction Slip No..........…………………………………………….Date.............

Divisional Railway Manager/Divisional........................ Engineer

............................ Division

Date........... ........ ..........................Railway.

For PRESIDENT OF INDIA

I agree to complete the works herein set forth on or before the date specified under the Zone Contract. Agreement herein before referred to in conformity with the drawings here to annexed and in accordance with the General and

Special (if any) Conditions of Contract corrected up to Painted/Advance Correction Slip No........... dated..............and the Standard Specifications of..............................Railway contained in Works hand Book Part III corrected up to

Printed/Advance Correction Slip No................dated.....................

I also agree to maintain such works for the period specified below from the date of completion.

(a) Repair and maintenance work including white/color washing three calendar months from date of completion.

(b) All new works except earth work-Six calendar months from date of completion.

Address ...............……………….. For President of India)

……………………………………….

Date................. ............ Date ...................................

Signature of witnesses with address to

Signature of contractor

Witnesses .....................................

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ANNEXURE IV

…..............................RAILWAY

CONTRACT AGREEMENT NO ........................................ DATED. ....................ARTICLES OF

AGREEMENT made this.............................day of...............19.......between the President of India acting through the Railway Administration herein after called the "railway" of the one part and........................here in after called the "Contractor" of the other part.

WHERE AS the Contractor has agreed with the Railway for the performance of the works......................................set forth in the schedule hereto annexed upon the General

Conditions of contract corrected up to Printed/Advance Correction Slip

No.....................dated...........and the specifications of the ......................... ...............Railway contained in the Works Hand Book, Part III, corrected up to Printed/Advance/Correction Slip

No....................dated.............and Sanitary Works Hand Book corrected up to Printed/Advance

Correction Slip No...............dated................and the schedule of Rates of the

.............................Railway, Part I, corrected up to Printed/Advance Correction Slip No. dated.........................................and the special conditions and special specifications, if any, and in conformity with the drawings here-into annexed AND WHEREAS the performance of the said works is an act in which the public are interested.

NOW THIS INDENTURE WITNESSETH that in consideration of the payments to be made by the Railways, the Contractors will duly perform the said works in the said schedule set forth and shall execute the same with great promptness, care and accuracy in a workman like manner to the satisfaction of the Railway and will complete the same accordance with the said specifications and said drawings and said conditions of contract on or before the..................day of...........

20….and will maintain the said works for a period of.........................Calendar months from the certified date of their completion and will observe, fulfill and keep all the conditions therein mentioned (which shall be deemed and taken to be part of this contract as if the same has been fully set forth herein), AND the Railway, both hereby agree that if the Contractor shall duly perform the said works in the manner aforesaid and observe and keep the said terms and conditions the Railway will pay or cause to be paid to the Contractor for the said works on the final completion thereof the amount due in respect thereof at the rates specified in the Schedule hereto annexed.

Address ...............…………….

Date...............….............

Signature of witnesses with address to

Signature of contractor

(For President of India)

Date...............….............

Witnesses .....................................

Signature of contractor ………………….

Witnesses...................................…………

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ANNEXURE V (GCC part I)

WORK ORDER FOR WORKS

(Valued at over Rs. 10,000/-)

WORK ORDER NO…………………………………….DATED………………………

Name of work …………………………………… (site) ................................................…

Schedule of drawings .........……………………………………………………………….

Authority....................................................................Allocation ...........................

Mr./Messer’s.............................. .............................................Contractor/Contractors having agreed with the Railway is/are hereby ordered to carry out the works set forth in the schedule below in accordance with the General Conditions of Contract corrected up to Printed/Advance

Correction Slip No..........……………………. dated.................and the Standard Specifications of the .................Railway contained in Works Hand Book, Part-III, corrected up to Printed/Advance

Correction Slip No..............…………………….dated...................the schedule of rates, Part-I, corrected up to Printed/Advance Correction Slip No....................……………dated................and schedule of rates, Part II, corrected up to……..

Printed/Advance Correction slip No.........................…………..dated...................and special conditions and special specifications, if any, and in conformity with drawings annexed hereto at the rates specified in the said schedule and to complete the same on or before the....................................day of..................... 200............and maintain the said works for the period of.........................from the certified date of the completion. The quantities set forth in the said schedule shall be considered approximate and subject to variation under clause 42 of the

General Conditions of Contract.

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CONTRACTOR'S AGREEMENT

I offer to do the work at the rates entered in the schedule of rates on the reverse which I have signed, and I understand that no fixed quantity of work is given to me to do that in starting work I am only given a place to work in or to deposit materials on, and that I have no claim to more than one unit of work as entered in the Scheduled Rates. I agree that all works done and materials delivered shall be subject to the approval of the Engineer in Charge, who may reject and decline to pay for whatever may be in his opinion inferior or defective or either and I agree that the Standard

Specifications contained in the Works Hand Book Part III, corrected up to Printed/ Advance Correction Slip

No.......................…………….dated...................and Sanitary Works Hand Book corrected up to Printed/Advance

Correction Slip No..................……………...dated.......... of.........................Railway in so far as they are not over-ruled by items of this agreement, shall be deemed part of this agreement.

I agree that no work under this work order shall be assigned or sublet without the previous written approval of the................................... Engineer.

I agree that my work may be stopped at any time by the...............……Engineer on his giving me or my agent on the works seven days notice in writing and I agree that the measurement of my works shall be made by the Engineer at any time appointed by him in writing subsequent to the expiry of the said notice and measurement shall be made by him at the said time whether I am present or not and that on payment for work done and approved materials delivered at site of work as ascertained by the said measurement, I shall have no further claim against the Railway and I agree that any dispute arise on matters connected with this agreement, the same shall be referred to a person to be nominated in this behalf by the.............................for the time being of the Railway, whose decision in writing shall be final and binding on both parties.

I agree that any claim I have to make shall be made in writing within seven days of date of measurement taken by the

Engineer as aforesaid and that any claims in respect of such measurement made more than seven days after taking of such measurement shall be deemed to have waived by me.

I agree to indemnify the Railway against any claims which may be made under Workmen's Compensation Act, 1923.

WITNESS CONTRACTOR

Name...........................……….. Name .................................................

Address.......................……….. Address ............................................

Note. - If the agreement is for a work for which a special act of the Legislature exists, e.g. the Indian Mines Act the agreement should include a clause indemnifying the Railway against all claims arising of provision of such Act.

I agree to pay the rates at................................% above/below Schedule of rates as applicable to................

.........Division set forth in the schedule of rates herein for finished and approved work.

..............................Engineer

......................... ....Division

..............................Railway

For PRESIDENT OF INDIA

Date..............................

I/We agree to complete the works herein set forth on or before the date specified herein and to maintain the same for a period of......................Calendar month from the certified date of their completion and in conformity with the document herein referred to, and all the condition therein mentioned shall be deemed and taken to be part of this contract as if the same had been fully set forth therein.

Signature of witnesses contractor

With address of, to 1……………….

2………….

Address………………….

Signature of contractor Date ………………………

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ANNEXURE VI

WORK ORDER FOR WORKS

…………………………………………..Division

WORK ORDER NO. …………….. Original/Duplicate/Triplicate

No………………………………….dated……………..2000.

I/We will carry out the following work according to the agreement at back.

SCHEDULE OF RATES

Particulars Rates (Rs.)

WITNESS

Name ……………………………

Address …………………………

…………………………………..

Per Remarks

CONTRACTOR

Name ……………………………

Address …………………………

…………………………………..

I agree to pay the above mentioned rates for finished and approved work.

Dated ……….19 …………………. Engineer

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1

PART II

STANDARD GENERAL CONDITIONS OF CONTRACT FOR USE IN

CONNECTION WITH ENGINEERING WORKS

(1)

DEFINITIONS AND INTERPRETATION

Definition: - In these General Conditions of Contract, the following terms shall have the meaning assigned here under except where the context otherwise requires:-

(a) "Railway" shall mean the President of the Republic of India or the

Administrative Officers of the Railway or of the Successor Railway authorized to deal with any matters which these presents are concerned on his behalf.

(b) "General Manager" shall mean the Officer in-charge of the General

Superintendence and Control of the Railway and shall also include the General

Manager (Construction) and shall mean and include their successors, of the successor Railway.

(c) "Chief Engineer" shall mean the Officer in-charge of the Engineering

Department of Railway and shall also include Chief Engineer (Construction),

Chief Signal and Telecommunication Engineer, Chief Signal and

Telecommunication Engineer (Construction), Chief Electrical Engineer, Chief

Electrical Engineer (Construction) and shall mean & include their successors of the Successor Railway.

(d) "Divisional Railway Manager" shall mean the Officer in-charge of a Division of the Railway and shall mean and include the Divisional Railway Manager of the Successor Railway.

(e) "Engineer" shall mean the Divisional Engineer or the Executive Engineer,

Divisional Signal & Telecommunication Engineer, Divisional Signal &

Telecommunications Engineer (Construction), Divisional Electrical Engineer,

Divisional Electrical Engineer (Construction), in executive charge of the works and shall include the superior officers of the Engineering, Signal &

Telecommunication, and Electrical Department of Railway i.e., the Senior

Divisional Engineer/Deputy Chief Engineer/Chief Engineer/Chief Engineer

(Construction), Senior Divisional Signal & Telecommunication Engineer/Deputy

Chief Signal & Telecommunication Engineer/Chief Signal &

Telecommunication Engineer (Construction)/ Senior Divisional Electrical

Engineer/Deputy Chief Electrical Engineer/Chief Electrical Engineer

(Construction) and Chief Administrative Officer (Construction) and shall mean and include the Engineer of the Successor Railway.

(f) "Engineer's Representative" shall mean the Assistant Engineer, Assistant

Signal and Telecommunication Engineer and Assistant Electrical Engineer in direct charge of the works and shall include any Sr. Sec./Sec./Jr.Eng. of Civil

Engineering/Signal and Telecommunication Engineering/Electrical Engineering

Department appointed by the........................ Railway and shall mean and include the Engineer's Representative of the Successor Railway.

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(g) "Contractor" shall mean the Person/Firm/Co-operative Society or Company whether incorporated or not who enters into the contract with the Railway and shall include their executors, administrators, successors and permitted assigns.

(h) "Contract shall mean and include the Agreement of Work Order, the accepted schedule of rates of the Schedule or Rates of....................Railway modified by the tender percentage for items of works quantified, or not quantified, the

General Conditions of Contract, the special conditions of contracts if any, the drawing, the specifications, the special specifications, if any, and tender forms, if any.

(i) "Works" shall mean the works to be executed in accordance with the contract.

(j) "Specifications" shall mean the Standard specifications for materials and works of...... ........................Railway as specified in part III of the Works Hand Book issued under the authority of the Chief Engineer or as amplified, added to or superseded by special specifications, if any.

(k) "Schedule of Rates.............................Railway" shall mean the schedule of Rates issued under the authority of the Chief Engineer from time to time.

(l) "Drawing" shall mean the maps, drawings, plans and tracings or prints there of annexed to the contract and shall include any modifications of such drawings and further drawings as may be issued by the Engineer from time to time.

(m) "Constructional Plant" shall mean all appliances or things of whatsoever nature required for the execution, completion or maintenance of the works or temporary works (as hereinafter defined) but does not include materials or other things intended to form or forming part of the permanent work.

(n) “Temporary/works” shall mean all temporary works of every kind required for the execution completion and/or maintenance of the works.

(o) "Site" shall mean the lands and other places on, under, in or through which the works are to be carried out and any other land's or places provided by the

Railway for the purpose of the contract.

(p) "Period of Maintenance" shall mean the specified period of maintenance from the date of completion of the works as certified by the Engineer.

(2) Singular and Plural: - Words importing the singular number shall also include the plural and vice versa where the context requires.

(3) Headings & marginal headings:-The headings and marginal headings in these general conditions are solely for the purpose of facilitating reference and shall not be deemed to be part thereof or be taken into consideration in the interpretation or construction thereof or the contract.

GENERAL OBLIGATIONS

2 (1) Execution Co-relation and intent of contract Documents: - The contract documents shall be signed in triplicate by the Railway and the Contractor. The contract documents are complementary

(2) If a work is transferred from the jurisdiction of one Railway to another Railway or to a Project authority or vice versa while contract is in subsistence

(3) If for administrative or other reasons the contract is transferred to the Successor

Railway the contract shall not with standing any things contained herein contrary

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4

5

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7 there to, be binding on the Contractor and the Successor Railway in the same manner and take effect in all respects as if the Contractor and the Successor

Railway had been parties thereto from the date of this contract.

(1) Law governing the contract:-*the contract shall be governed by the law for the time being in force in the Republic of India.

(2) (Compliance to regulations and bye-laws :-The Contractor shall conform to the provision of any statute relating to the works and regulations and bye-laws of any local authority and of any water and lighting companies or undertakings, with whose system the work is proposed to be connected and shall before making any variation from the drawings or the specifications that may be necessitated by so confirming give to the Engineer notice specifying the variation proposed to be made arid the reason for making the variation and shall not carry out such variation until he has received instructions from the Engineer in respect thereof. The Contractor shall be bound to give all notices required by statute, regulations or bye-laws as aforesaid and to pay all fees and taxes payable to any authority in respect thereof.

Communications to be in writing: - All notices, communications, reference and complaints made by the Railway or the Engineer or the Engineer's

Representative or the Contractor inter-se concerning the works shall be in writing and no notice, communication, reference or complaint not in writing shall be recognized.

Service of Notices on Contractors :- The Contractor shall furnish to the

Engineer the name, designation and address of his authorized agent and all complaints, notices, communications and references shall be deemed to have been duly given to the Contractor if delivered to the Contractor or his authorized agent or left at or posted to the address so given and shall be deemed to have been so given in the case of posting on day on which they would have reached such address in the ordinary course of post or on the day on which they were so delivered or left. In the case of contract by partners, any change in the constitution of the firm shall be forthwith notified by the Contractor to the

Engineer.

Occupation and use of land: - No land belonging to or in the possession of the

Railway shall be occupied by the Contractor without the permission of the

Railway. The Contractor shall not use, or allow to be used; the site for any purposes other than that of executing the works. Whenever Non-Railway bodies/persons are permitted to use Railway premises with competent authority’s approval, Conservancy charges as applicable from time to time may be levied.

Assignment or subletting of contract: - The Contractor shall not assign or sublet the contract or any part thereof or allow any person to become interested therein any manner whatsoever without the special permission in writing of the

Railway. Any breach of this condition shall entitle the Railway to rescind the contract under clause 62 of these conditions and also render the contractor liable for payment to the Railway in respect of any loss or damage arising or ensuing from such cancellation. Provided always that execution of the details of the work by petty contractor under the direct and personal supervision of the Contractor or

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OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013 his agent shall not be deemed to be sub-letting under this clause. The permitted subletting of work by the Contractor shall not establish any contractual relationship between the sub-contractor and the Railway and shall not relieve the

Contractor of any responsibility under the Contract.

Assistance by the Railway for the Stores to be obtained by the Contractor:-

Owing to difficulty in obtaining certain materials (including Tools & Plant) in the market, the Railway may have agreed without any liability thereof to endeavor to obtain or assist the Contractor in obtaining the required quantities of such materials as may be specified in the Tender. In the event of delay or failure in obtaining the required quantities of the aforesaid material the Contractor shall not be deemed absolved of his own responsibility and shall keep in touch with the day to day position regarding their availability and accordingly adjust progress of works including employment of labour and the Railway shall not in any way be liable for the supply of materials or for the non supply thereof for any reasons whatsoever nor for any loss or damage arising in consequence of such delay or non supply.

Railway Passes: - No free Railway passes shall be issued by the Rly. to the

Contractor or any of his employee/worker.

Carriage of materials: - No forwarding orders shall be issued by the Railway for the conveyance of Contractor's materials, tools and plant by Rail which may be required for use in the works and the contractor shall pay full freight charges at public tariff rates thereof.

Use of ballast trains :- The Railway may agree to allow the Contractor, the use of the ballast or material trains under such conditions as shall be specially prescribed, provided that the Contractor shall pay for the use thereof charges calculated at public tariff rates on the marked carrying capacity of each vehicle subject to specified minimum charge per day or part of day and provided further that the Contractor shall indemnify the Railway against any claims or damages arising out of the use or misuse thereof and against any liabilities under the

Workmen's Compensation Act, 1923 or any statutory amendments thereto.

Representation on Works: - The Contractor shall, when he is not personally present on the site of the works place and keep a responsible agent at the works during working hours who shall on receiving reasonable notice, present himself, to the Engineer and orders given by the Engineer or the Engineer's representative to the agent shall be deemed to have the same force as if they had been given to the Contractor. Before absenting himself, the Contractor shall furnish the name and address of his agent for the-purpose of this clause and failure on the part of the Contractor to comply with this provision at any time will entitle the Railway to rescind the contract under clause 62 of these conditions.

Relics and Treasures: - All gold, silver, oil and other minerals of any description and all precious stones, coins, treasures relics antiquities and other similar things which shall be found in or upon the site shall be the property of the

Railway and the Contractor shall duly preserve the same to the satisfaction of the

Railway and shall from time to time deliver the same to such person or persons as the Railway may appoint to receive the same.

Excavated material :- The Contractor shall not sell or otherwise dispose of or

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15 remove except for the purpose of this contract, the sand, stone, clay ballast, earth, rock or other substances or materials which may be obtained from any excavation made for the purpose of the works or any building or produced upon the site at the time of delivery of the possession thereof but all the substances, materials, buildings and produce shall be the property of the Railway provided that the Contractor may, with the permission of the Engineer, use the same for the purpose of the works either free of cost or pay the cost of the same at such rates as may be determined by the Engineer.

Indemnity by Contractors: - The Contractor shall indemnify and save harmless the Railway from and against all actions, suit proceedings losses, costs, damages, charges, claims and demands of every nature and description brought or recovered against the Railways by reason of any act or omission of the

Contractor, his agents or employees, in the execution of the works or in his guarding of the same. All sums payable by way of compensation under any of these conditions shall be considered as reasonable compensation to be applied to the actual loss or damage sustained, and whether or not any damage shall have been sustained.

(1) Earnest Money and Security Deposit: - The Earnest Money deposited by the

Contractor with his tender will be retained by the Railways as part of security for the due and faithful fulfilment of the contract by the contractor. The balance to make up the security deposit, the rates for which are given below, may be deposited by the Contractor in cash or may be recovered by percentage deduction from the Contractor's "on account" bills. Provided also that in case of defaulting contractor the Railway may retain any amount due for payment to the

Contractor on the pending "on account bills" so that the amounts so retained may not exceed 10% of the total value of the contract.

(2) unless otherwise specified in the special conditions, if any, the security deposits/rate of recovery/mode of recovery shall be as under:-

(a) Security Deposit for each work should be 5% of contract value

(b) The rate of recovery should be at the rate of 10% of the bill amount till the full security deposit is recovered

(c) Security deposits will be recovered only from the running bills of the contract and no other mode of collecting SD such as SD in the form of instruments like

BG

Security Deposits shall be returned to the contractor after the physical completion of work as certified by Competent Authority. The competent

Authority shall normally be the authority who is competent to sign the contract.

If this Competent Authority is of rank lower than JA Grade, then a JA Grade

Officer (concerned with the work) should issue the certificate. The certificate, inter alia, should mention that the work has been completed in all respects and that all the contractual obligations have been fulfilled by the contractors and that there is no due from the contractor to Railways against the contract concerned.

Before releasing the SD, an unconditional and un equivocal No Claim certificate from the contractor concerned should be obtained.

(3) No interest will be payable upon the Earnest Money and Security Deposit or amounts payable to the Contractor under the Contract, but Government

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Securities deposited in terms of Sub-Clause (1) of this clause will be payable with interest accrued thereon.

(4) Revised Clause 16(4) to Indian Railway General Conditions of Contract

(Ref: - Item 1 to Railway Board’s letter No. 2007/CE-I/CT/18 Pt.XII. Date

31.12.2010)

Clause No. 16(4) Performance Guarantee (PG)

The procedure for obtaining Performance Guarantee is outlined below:

(a) “The successful bidder shall have to submit a Performance Guarantee (PG) within 30 (thirty) days from the date of issue of Letter of Acceptance (LOA).

Extension of time for submission of PG beyond 30 (thirty) days and up to 60 days from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a penal interest of 15% per annum shall be charged for the delay beyond 30 (thirty) days, i.e. from 31 st

day after the date of issue of LOA. In case the contractor fails to submit the requisite

PG even after 60 days from the date of issue of LOA, the contract shall be terminated duly forfeiting EMD and other dues, if any payable against that contract. The failed contractor shall be debarred from participating in re-tender for that work.”

(b) The successful bidder shall submit the Performance Guarantee (PG) in any of the following forms, Amounting to 5% of the contract value:

(i) A deposit of Cash:

(ii) Irrevocable Bank Guarantee:

(iii) Government Securities including State Loan Bonds at 5% below the market value:

(iv) Deposit Receipts, Pay Orders, Demand Drafts and Guarantee Bonds. These forms of Performance Guarantee could be either of the State Bank of India or of any of the Nationalized Banks.

(v) Guarantee Bonds executed or Deposits Receipts tendered by all Scheduled

Banks.

(vi) A Deposit in the Post Office Saving Bank.

(vii) A Deposit in the National Saving Certificates:

(viii) Twelve years National Defense Certificate:

(x) Ten years Defense Deposits.

(xi) National Defense Bonds &

(xii) Unit Trust Certificates at 5% below market value or at the face value whichever is less.

Also FDR in favour of Sr.DFM C.Rly. CSTM (free from any encumbrance) may be accepted.

(c) The performance Guarantee shall be submitted by the successful bidder after the

Letter of Acceptance (LOA) has been issued

(d) The value of PG to be submitted by the contractor will not change for variation up to 25% (either increase or decrease). In case during the course of execution

(e) The Performance Guarantee (PG) shall be released after physical completion of

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17 A the work based on ‘Completion Certificate’ issue by the competent authority stating that the contractor has completed the work in all respects satisfactorily.

The Security Deposit shall

(f) Whenever the contract is rescinded, the Security Deposit shall be forfeited and the Performance Guarantee shall be encashed. The balance work shall be got don independently without risk & cost of the failed contractor. The failed contractor shall be debarred from participating in the tender for executing the balance work.

If the failed contractor is a JV or a Partnership firm, then every member/partner of such a firm shall be debarred from participating in the tender for the balance work in his/her individual capacity or as a partner of any other JV/Partnership firm.

(g) The engineer shall not make a claim under the Performance Guarantee except for amounts to which the President of India is entitled under the contract (not withstanding and /or without prejudice to any other provisions in the contract agreement) in the event of:

(i) Failure by the contractor to extend the validity of the Performance Guarantee as described herein above

(ii) Failure by the contractor to pay President of India any amount due, either as agreed by the contractor or determined under any of the Clauses/Conditions of the Agreement, within 30 days of the service of notice to this effect by Engineer.

(iii) The contract being determined or rescinded under provision of the GCC, the

Performance Guarantee shall be forfeited in full and shall be absolutely at the disposal of the President of In

Force Majeure Clause :- If at any time, during the continuance of this contract, the performance in whole or in part by either party of any obligation under this contract shall be prevented or delayed by reason of any war, hostility, acts of public enemy, civil commotion, sabotage, serious loss or damage by fire, explosions, epidemics, strikes, lockouts or acts of God (hereinafter, referred to events') provided, notice of the happening of any such event is given by either party to the other within.................days from the date of occurrence thereof, neither party shall by reason of such event, be entitled to terminate this contract nor shall either party have any claim for damages against the other in respect of such non-performance of delay in performance, and works under the contract shall be resumed as soon as practicable after such event has come to an end or ceased to exist, and the decision of the Engineer as to whether the works have been so resumed or not shall be final and conclusive, PROVIDED FURTHER that if the performance in whole or in part of any obligation under this contract is prevented or delayed by reason of any such event for a period exceeding..........days, either party may at its option terminate the contract by giving notice to the other party.

Subject to any requirement, in the contract as to completion of any portions or portions of the works before completion of the whole, the contractor shall fully and finally complete the whole of the works comprised in the contract (with such modifications as may be directed under conditions of this contract) by the date entered in the contract or extended date in terms of the following clauses:-

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(i) If any modifications have been ordered which in the opinion of the Engineer have materially increased the magnitude of the work

(ii) If in the opinion of the Engineer the progress of work has any time been delayed by any act or neglect of Railway's employees or by other contractor employed by the Railway under sub-clause (4) of clause 20 of these conditions or in executing the work not forming part of the contract but on which contractor's performance necessarily depends or by reason of proceeding taken or threatened by or dispute with adjoining or neighboring owners or public authority arising otherwise through the Contractor's own default etc. or by the delay authorized by the

Engineer pending arbitration or in consequences of the contractor not having received in due time necessary instructions from the Railway for which he shall have specially applied in writing to the Engineer or his authorized representative then upon happening of any such event causing delay

B

(iii) In the event of any failure or delay by the Railway to hand over the Contractor possession of the lands necessary for the execution of the works or to give the necessary notice to commence the works or to provide the necessary drawings or instructions or any other delay caused by the Railway due to any other cause whatsoever

Extension of time for delay due to contractor:-

The time for the execution of the work or part of the works specified in the contract documents shall be deemed to be the essence of the contract and the works must be completed not later than the date(s) as specified in the contract. If the contractor fails to complete the works within the time as specified in the contract for the reasons other than the reasons specified in clause 17 and 17-A, the Railway may, if satisfied that the works can be completed by the contractor within reasonable short time thereafter, allow the contractor for further extension of time (Performa Annex. I) as the Engineer may decide. On such extension the

Railway will be entitled without prejudice to any other right and remedy available on that behalf, to recover from the contractor as agreed damages and not by way of penalty a sum equivalent to ½ of 1% of the contract value of the works for each week or part of the week.

For the purpose of this clause, the contract value of the works shall be taken as value of work as per contract agreement including any supplementary work order/contract agreement issued. Provided also, that the total amount of liquidated damages under this condition, shall not exceed the under noted percentage value or of the total value of the item or groups of items of work for which a separate distinct completion period is specified in the contract.

(i) For contract value up to Rs. 2 lakh 10 % of the value of the contract.

10% of the 1 st

2 lakh and 5% of the lakh balance

Provided further, that if the Railway is not satisfied that the works can be completed by the Contractor and in the event of failure on the part of the contractor to complete the work within further extension of time allowed as aforesaid, the Railway shall be entitled without prejudice to any other right or remedy available in that behalf; to appropriate the contractor's security deposit and rescind the contract under clause 62 of these conditions, whether or not

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19 actual damage is caused by such default.

(1) Illegal Gratification :- Any bribe, commission, gift or advantage given, promised or offered by or on behalf to the Contractor or his partner, agent or servant or anyone on his behalf, to any officer or employee of the Railway, or to any person on his behalf in relation to obtaining or execution of this or any other contract with the Railway shall, in addition to any criminal liability which he may incur, subject the contractor to the rescission of the contract and all other contracts with the Railway and to the payment of any loss or damage resulting from such decision and the Railway shall be entitled to deduct the amounts so payable from any moneys due to the Contractor(s) under this contract or any other contracts with the Railway.

(2) The Contractor shall not lend or borrow from or have or enter into any monitory dealings or transactions either directly or indirectly with any employee of the

Railway and if he shall do so, the Railway shall be entitled forthwith to rescind the contract, and all of her contracts with the Railway. Any question or dispute as to the commission or any such offence or compensation payable to the Railway under this clause shall be settled by the General Manager of the Railway, in such a manner as he shall consider fit and sufficient and his decision shall be final and conclusive. In the event of rescission of the contract under this clause, the

Contractor will not be paid any compensation whatsoever except payments for the work done up to the date of rescission.

EXECUTION OF WORKS

(1) Contractor's understanding :- It is understood and agreed that the Contractor has, by careful examination, satisfied himself as to the nature and location of the work, the conformation of the ground, the character, quality and quantity of the materials to be encountered, the character of equipment and facilities needed preliminary to and during the progress of the works, the general and local conditions, the labour conditions prevailing therein and all other matters which can in any way affect the works under the contract.

(2) Commencement of works :- The Contractor shall commence the works within

15 days after the receipt by him of an order in writing to this effect from the

Engineer and shall proceed with the same with due expedition and without delay.

(3) Accepted programme of work: - The Contractor who has been awarded the work shall as soon as possible but not later than 30 days after the date of-receipt of the acceptance letter in respect of contracts with initial completion period of two years or less or not later than 90 days for other contracts have to submit the detailed programme of work indicating the time schedule of various items of works in the form of Bar Chart/PERT/CPM. He shall also submit the details of organization (in terms of labour and supervisors) plant and machinery that he intends to utilize (from time to time) for execution of the work within stipulated date of completion The programme of work amended as necessary by discussions with the Engineer, shall be treated as the agreed programme of the work for the purpose of this contract and the contractor shall endeavor to fulfill this programme of work. The progress of work will be watched accordingly the liquidated damages will be with reference to the overall completion date.

Nothing stated herein shall preclude the contractor in achieving earlier

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21 completion of item or whole of the works than indicated in the programme.

(4) Setting out of works-:- The Contractor shall be responsible for the correct setting out of all works in relation to original points, lines and levels of reference at his cost. The Contractor shall execute the work true to alignment, grade, levels and dimensions as shown in the drawing and as directed by the Engineer's representative and shall check these at frequent intervals. The Contractor shall provide all facilities like labour and instruments and shall co-operate with the

Engineer's representative to. check all alignment, grades, levels and dimensions.

If, at any time, during the progress of the works any error shall appear or arise in any part of the work, the Contractor, on being required so to do by the Engineer's representative shall, at his own cost rectify such errors, to the satisfaction of the

Engineer's representative. Such checking shall not absolve the Contractor of his own responsibility of maintaining accuracy in the work. The Contractor shall carefully protect and preserve all bench marks, sight rails, pegs and other things used in setting out the work.

(1) Compliance to Engineers Instructions: - The Engineer shall direct the order in which the several parts of the works shall be executed and the Contractor shall execute without delay all orders given by the Engineer from time to time but the

Contractor shall not be relieved thereby from responsibility for the due performance of the works in all respects.

(2) Alterations to be authorized':- No alterations in or additions to or omissions or abandonment of any part of the works shall be deemed authorized, except under instructions from the Engineer, and the Contractor shall be responsible to obtain such instructions in each and every case in writing from the Engineer.

(3) Extra works: - Should works over and above those included in the contract require to be executed at the site, the contractor shall have no right to be entrusted with the execution of such works which may be carried out .by another contractor or contractors or by other means at the option of the Railway.

(4) Separate contracts in connection with works: - The Railway shall have the right to let other contracts in connection with the works. The Contractor shall afford other contractors reasonable opportunity for the storage of their materials and the execution of their works and shall properly connect and coordinate his work with theirs. If any part of the Contractors work depends for proper execution or result upon the work of another contractors), the Contractor shall inspect and promptly report to the Engineer any defects in such works that render it unsuitable for such proper execution and results. The Contractor's failure so-to inspect and report shall constitute an acceptance of the other contractor's work as fit and proper for the reception of his work, except as to defects which may develop in the other contractor's work after the execution of his work.

(a)

Instruction of Engineer's Representative :- Any instructions or approval given by the Engineer's representative to contractor in connection with the works shall bind the Contractor as through it had been given by the Engineer provided always as follows :-

Failure of the Engineer's representative to disapprove any work or materials shall

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24 not prejudice the power of the Engineer thereafter to disapprove such work or material and to order the removal or breaking up thereof

(b) If the Contractor shall be dissatisfied by reason of any decision of the Engineer's representative, he shall be entitled to refer the matter to the Engineer who shall there upon confirm or vary such decision.

(1) Adherence to specifications and drawings: - The whole of the works shall be executed in perfect conformity with the specifications and drawings of the contract. If the Contractor performs any works in a manner contrary to the specifications or drawings or any of them and without such reference to the

Engineer he shall bear all the costs arising or ensuing there from and shall be responsible for all loss to the Railway.

(2) Drawings and specifications of the works: - The Contractor shall keep one copy of Drawings and Specifications at the site, in good order, and such contract documents as may be necessary, available to the Engineer or the Engineer's

Representative.

(3) Ownership of drawings and specifications: - All Drawings and Specifications and copies thereof furnished by the Railway to the Contractor are deemed to be the property of the Railway. They shall not be used on other works and with the exception of the signed contract set, shall be returned by the Contractor to the

Railway on completion of the work or termination of the Contract.

(4) Compliance with Contractor's request for details: - The Engineer shall furnish with reasonable promptness, after receipt by him of the Contractor's request for the same, additional instructions by means of drawings or otherwise, necessary for the proper execution of the works or any part thereof. All such drawings and instructions shall be consistent with the Contract Documents and reasonably inferable there from.

(5) Meaning and intent of specification and drawings :- If any ambiguity arises as to the meaning and intent of any portion of the Specifications and Drawings or as to execution or quality of any work or material, or as to the measurements of the works the decision of the Engineer thereon shall be final subject to the appeal

(within 7 days of such decision being intimated to the Contractor) to the Chief

Engineer who shall have the power to correct any errors, omissions, or discrepancies in aforementioned items and whose decision in the matter in dispute or doubt shall be final and conclusive.

Working during night: - The Contractor shall not carry out any work between sun-set and sun-rise without the previous permission of the Engineer.

Damage to Railway property or private life and property :- The Contractor shall be responsible for all risk to the work and for trespass and shall make good at his own expense all loss or damage whether to the works themselves or to any other property of the Railway or the lives, persons or property of others from whatsoever cause in connection with the works until they are taken over by the

Railway and this although all reasonable and proper precautions may have been taken by the Contractor, and in case the Railway shall be called upon to make good any costs, loss or damages, or to pay any compensation, including that payable under the provisions of the Workmen's Compensation Act or any statutory amendments thereof to any person or persons sustaining damages as

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27 aforesaid by reason of any act, or any negligence or omissions on the part of the

Contractor the amount of any costs or charges including costs and charges in connection with legal proceedings, which the Railway may incur in reference thereto, shall be charged to the Contractor. The Railway shall have the power and right to pay or to defend or compromise any claim of threatened legal proceedings or in anticipation of legal proceedings being instituted Consequent on the action or default of the Contractor, to take such steps as may be considered necessary or desirable to ward off or mitigate the effect of such proceedings, charging to Contractor, as aforesaid, any sum or sums of money which may be paid and any expenses whether for reinstatement or otherwise which may be incurred and the propriety of any such payment, defense or compromise, and the incurring of any such expenses shall not be called in question by the Contractor

Sheds, Stores houses and Yards :- The Contractor shall at his own expense provide himself with sheds, storehouses and yards in such situations and in such numbers as in the opinion of the Engineer is requisite for carrying on the works and the Contractor shall keep at each such sheds, store-houses and yards a sufficient quantity of materials and plant in stock as not to delay the carrying out of the works with due expedition and the Engineer and the Engineer's representative shall have free access to the said sheds, store houses and yards at any time for the purpose of inspecting the stock of materials or plant so kept in hand, and any materials or plant which the Engineer may object to shall not be brought upon or used in the works, but shall be forthwith removed from the sheds, store houses or yards by the Contractor. The Contractor shall at his own expanses provide and maintain suitable mortar mills, soaking vats or any other equipments necessary before for the execution of the works.

Provision of efficient and competent staff: - The Contractor shall place and keep on the works at all times efficient and competent staff to give the necessary directions to his workmen and to see that they execute their work in sound and proper manner and shall employ only such supervisors, workmen and labourers in or about the execution of any of these works as are careful and skilled in the various trades and callings. The Contractor shall at once remove from the works any agents, permitted sub-contractor, supervisor, workman or labourer who shall be objected to by the Engineer and if and whenever required by the Engineer, he shall submit a correct return showing the names of all staff and workmen employed by him. In the event of the Engineer being of the opinion that the

Contractor is not employing on the works a sufficient number of staff and workmen as is necessary for the proper completion of the works within the time prescribed, the Contractor shall forthwith on receiving intimation to this effect take on the additional number of staff and labour specified by the Engineer within seven days of being so required and failure on the part of the Contractor to comply with such instructions will entitle the Railway to rescind the contract under Clause 62 of these conditions.

(1) Workmanship and testing :- The whole of the works and/or supply of materials specified and provided in the contract or that may be necessary to be done in order to form and complete any part thereof shall be executed in the best and

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29

30 most substantial workman like manner with materials of the best and most approved quality of their respective kinds, agreeable to the particulars contained in or implied by the specifications and as referred to in and represented by the drawings or in such other additional particulars, instructions and drawings may be found requisite to be given during the carrying on of the works and to the entire satisfaction of the Engineer according to the instructions and directions which the Contractors may from time to time receive from the Engineer. The materials may be subjected to tests by means of such machines, instruments and appliances as the Engineer may direct and wholly at the expense of the

Contractor.

(2) Removal of Improper work and materials: - The Engineer or the Engineer's

Representative shall be entitled to order from time to time:-

(a) The removal from the site within the time specified in the order of any materials which in his opinion are not in accordance with the specifications or drawings.

(b) The substitution of proper and suitable materials, and

(c) the removal and proper re-execution, notwithstanding any previous tests thereof or "on account" payments thereof, of any work which in respect of materials or workmanship is not in his opinion in accordance with the specifications and in case of default on the part of the Contractor in carrying out such order the

Railway shall be entitled to rescind the contract under Clause 62 of these conditions.

Facilities for Inspection :- The Contractor shall afford the Engineer and the

Engineer's Representative every facility for entering in and upon every portion of the work at all hours for the purpose of inspection or otherwise and shall provide all labour, materials, planks, ladders , pumps, appliances and things of every kind required for the purpose and the Engineer and the Engineer's Representative shall at all times have free access to every part of the works and the places at which materials for the works are stored or being prepared.

Examination of work before covering up :- The Contractor shall give 7 days notice to the Engineer or the Engineer's Representative whenever any work or materials are intended to be covered up in the earth, in bodies or walls or otherwise to be placed beyond the reach of measurements in order that the work may be inspected or that correct dimensions may be taken before being so covered, placed beyond the reach of measurement in default whereof, the same shall at the option of the Engineer or the Engineer's Representative be uncovered and measured at the Contractor's expense or no allowance shall be made for such work or materials.

Temporary Works: - All temporary works necessary for the proper execution of the works shall be provided and maintained by the Contractor and subject to the consent of the Engineer shall be removed by him at his expenses when they are no longer required and in such manner as the Engineer shall direct. In the event of failure on the part of the Contractor to remove the temporary works, the

Engineer will cause them to be removed and cost as increased by supervision and other incidental charges shall be recovered from the Contractor. If temporary huts are provided by the Contractor on the Railway land for labour engaged by

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32 him for the execution of works, the contractor shall arrange for handing over vacant possession of the said land after the work is completed; if the contractor's labour refuse to vacate, and have to be ejected by the Railway, necessary expenses incurred by the Railway in connection therewith shall be borne by the

Contractor.

(1) Contractor to supply water for works: - Unless otherwise provided in the

Contract, the Contractor shall be responsible for the arrangements to obtain supply of water necessary for the works.

(2) Water supply from Railway System :- The Railway may supply to the

Contractor part or whole of the quantity of the water required for the execution of works from the Railway's existing water supply system at or near the site of works on specified terms and conditions and at such charges as shall be determined by the Railway and payable by the Contractor, provided that the

Contractor shall arrange, at his own expense, to effect the connections and lay additional pipe lines and accessories on the site and that the Contractor shall not be entitled to any compensation for interruption of failure of the water supply.

(3) Water supply by Railway Transport:- In the event of the Railway arranging supply of water to the Contractor at or near the site of works by traveling water tanks or other means, the freight and other charges incurred thereby, including demurrage charges that may be levied, shall be paid by the Contractor in addition to the charges referred to in sub-clause (2) of the clause provided that the contractor shall not be entitled to any compensation for interruption or failure of the water supply.

Contractor to arrange supply of Electric power for works:- Unless otherwise

(a) obtain supply of Electric Power for the works.

(b) Electric supply from the Railway system :- The Railway may supply to the

Contractor part or whole of the electric power wherever available and possible, required for execution of works from the Railway's existing electric supply systems at or near the site of works on specified terms and conditions and such charges as shall be determined by the Railway and payable" by the Contractor provided the cost of arranging necessary connections to the Railway's Electric

Supply systems, and laying of underground/overhead conductor, circuit protection, electric power meters, transmission structure, shall be borne by the

Contractor and that the Contractor shall not be entitled to any compensation for interruption or failure of the Electric supply system.

(1) Property in materials and plant:- The materials and plant brought by the

Contractor upon the site or on the land occupied by the Contractor in connection with the works and intended to be used for the execution thereof shall immediately, they are brought upon the site of the said land, be deemed to be the property of the Railway. Such of them as during the progress of the works are rejected by the Engineer under Clause 25 of these conditions or are declared by him not to be needed for the execution of the works or such as on the grant of the

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34 certificate of completion remain unused shall immediately on such rejection, declaration or grant cease to be deemed the property of the Railway and the

Contractor may then (but not before) remove them from the site or the said land.

This clause shall not in, any way diminish the liability of the Contractor nor shall the Railway be in any way answerable for any loss or damage which may happen to or in respect of any such materials or plant either by the same being lost, stolen, injured or destroyed by fire, tempest or otherwise.

(1) Tools, Plant and Materials Supplied by Railway: - The Contractor shall take all reasonable care of all tools, plant and materials or other property whether of a like description or not belonging to the Railway and committed to his charge for the purpose of the works and shall be responsible for all damage or loss caused by him, his agents, permitted sub-contractor or his workmen or others while they are in his charge. The Contractors shall sign accountable receipts for tools, plants and materials made over to him by the Engineer and on completion of the works shall hand over the unused balance of the same to the Engineer in good order and repair, fair wear and tear excepted, and shall be responsible for any failure to account for the same or any damage done thereto.

(2) Hire of Railway's Plant: - The Railway may hire to the Contractor such plant as concrete mixers, compressors and portable engines for use during execution of the works on such terms as .may be specified in the special conditions or in a separate agreement for Hire of Plant.

(1) Precaution during progress of works: - During the execution of works, unless otherwise specified the Contractor shall at his own cost provide the materials for and execute all shoring, timbering and strutting works as is necessary for the stability and safety of all structures, excavations and works and shall ensure that no damage, injury, or loss is caused or likely to be caused to any person or property.

(2) Roads and Water courses: - Existing roads or water courses shall not be blocked cut through, altered, diverted or obstructed in any way by the

Contractor, except with the permission of the Engineer. All compensations claimed for any unauthorized closure, cutting through, alteration, diversion or obstruction to such roads or watercourses by the Contractor or his agent or his staff shall! be recoverable from the Contractor by deduction from any sums which may become due to him in terms of contract, or otherwise according to law.

(3) Provision of access to premises :- During progress of work in any street or thoroughfare, the Contractor shall make adequate provision for the passage of traffic, for securing safe access to all premises approached from such street or thoroughfare and for any drainage, water supply or means of lighting which may be interrupted by reasons of the execution of the works and shall react and maintain at his own cost barriers, lights and other safeguards as prescribed by the

Engineer, for the regulation of the traffic, and provide watchmen necessary to

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36 prevent accidents. The works shall in such cases be executed night and day if so ordered by the Engineer and with such vigor so that the traffic way be impeded for as short a time as possible.

(4) Safety of Public: - The Contractor shall be responsible to take all precautions to ensure the safety of the public whether on public or Railway property and shall post such look out men as may in the opinion of the Engineer be required to comply with regulations appertaining to the work.

Use of Explosives: - Explosives shall not be used on the works or on the site by the Contractor without the permission of the Engineer and then only in the manner and to the extent to which such permission is given. Where explosives are required for the works, they shall be stored in a special magazine to be provided by and at the cost of the Contractor in accordance with the Explosive

Rules. The Contractor shall! obtain the necessary license for the storage and the use of explosives and all operations in which or for which explosives are employed shall be at the sole risk and responsibility of the Contractor and the

Contractor shall indemnify the Railway in respect thereof.

(1) Suspension of works: - The Contractor shall on the order of the Engineer suspend the progress of the works or any part thereof for such time or times and in such manner as the Engineer may consider necessary and shall during such suspension properly protect and secure the work so far as is necessary in the opinion of the Engineer. If such suspension is: -

(a) Provided for in the contract, or

(b) Necessary for the proper execution of the works or by the reason of weather conditions or by some default on the part of the Contractor, and or

(c) Necessary for the safety of the works or any pact thereof.

(2) The Contractor shall not be entitled to the extra costs, if any, incurred by him during the period of suspension of the works, but in the event of any suspension ordered by the Engineer for reasons other than aforementioned and when each such period of suspension exceeds 14 days, the Contractor shall be entitled to such extension of time for completion of the works as the Engineer may consider proper having regard to the period or periods of such suspensions and to such compensations as the Engineer may consider reasonable in respect of salaries or wages paid by the Contractor to his employees during the periods of such suspension.

(3) Suspension lasting more than 3 months :- If the progress of the works or any part thereof is suspended on the order of the Engineer for more than three months at a time, the Contractor may serve a written notice on the Engineer requiring permission within 15 days from the receipt thereof to proceed with the works or that part thereof in regard to which progress is suspended and if such permission is not granted within that time the Contractor by further written notice so served may, but is not bound to, elect to treat the suspension where it affects part only of

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38

39 the works as an omission of such part or where it affects the whole of the works, as an abandonment of the contract by the Railway.

Rates for items of works :- The rates entered in the accepted Schedule of Rates of the Contract are intended to provide for works duly and properly completed in accordance with the general and special (if any) conditions of the contract and the specifications and drawings together with such enlargements, extensions, diminutions, reductions, alterations or additions as may be ordered in terms of

Clause 42 of these conditions and without prejudice to the generality thereof and shall be deemed to include and cover superintendence and labour, supply, including full freight, of materials, stores, patterns, profiles, moulds, fittings, centering, scaffolding, shoring props, timber, machinery, barracks, tackle, roads, pegs, posts, tools and all apparatus and plant required on the works, except such tools, plant or materials as may be specified in the contract to be supplied to. the

Contractor by the Railway, the erection, maintenance and removal of all temporary works and buildings, all watching, lighting, bailing, pumping and draining, all prevention of or compensation for trespass, all barriers and arrangements for the safety of the public or of employees during the execution of works, all sanitary and medical arrangements for labour camps as may be prescribed by the Railway, the setting of all work and of the construction, repair and upkeep of all centre lines, bench marks and level pegs thereon, site clearance, all fees duties,, royalties, rent and compensation to owners for surface damage or taxes and impositions payable to local authorities in respect of land, structures and all material supplied for the work or other duties of expenses for which the Contractor may become liable or may be put to under any provision of law for the purpose of or in connection with the execution of the contract, and all such other incidental charges or contingencies as may have been specially provided for in the specifications.

Demurrage and wharf age dues :- Demurrage charges calculated in accordance with the scale in force for the time being on the Railway and incurred by the

Contractor failing to load or unload any goods of materials within the time allowed by the Railway for loading as also wharf age charges, of materials not removed in time as also charges due on consignments booked by or to him shall be paid by the Contractor, failing which such charges shall be debited to the

Contractor's account in the hands of the Railway and shall be deducted from any sums which may become due to him in terms of the contracts.

(1) Rates for extra items of works :- Any item of work carried out by the

Contractor on the instructions of the Engineer which is not included in the accepted schedules of rates shall be executed at the rates set forth in the

"Schedule of Rates.....................Railway" modified by the tender percentage and such items are not contained in the latter, at the rate agreed upon between the

Engineer and the contractor before the execution of such items of work and the

Contractors shall be bound to notify the Engineer at least seven days before the necessity arises for the execution of such items of works that the accepter schedule of rates does not include rate or rates for the extra work involved. The rates payable for such items shall be decided at the meeting to be held between

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41 the Engineer and Contractor, in as short a period as possible after the need for the special item has come to the notice. In case the Contractor fails to attend the meeting after being notified to do so or in the event of no settlement being arrived at, the Railway shall be entitled to execute the extra works by other means and the Contractor shall have no claim for loss or damage that may result from such procedure.

(2) Provided that if the Contractor commences work or incurs any expenditure in regard thereto before the rates as determined and agreed upon as lastly hereunto fore mentioned, then and in such a case the Contractor shall only be entitled to be paid in respect of the work carried out or expenditure incurred by him prior to, the date of determination of the rates as aforesaid according to the rates as shall be fixed by the Engineer. However if the Contractor is not satisfied with the decision of the Engineer in this respect he may appeal to the Chief Engineer within 30 days of getting the decision of the Engineer, supported by analysis of the rates claimed. The Chief Engineer's decision after hearing both the parties in the matter would be final and binding on the Contractor and the Railway.

(1) handing over of works: - The Contractor shall be bound to hand over the works executed under the .contract to the Railway complete in all respects to the satisfaction of the Engineer. The Engineer shall determine the date on which the work is considered to have been completed, in support of which his certificate shall be regarded as sufficient evidence for all purposes. The Engineer shall determine from time to time, the date on which any particular section of the work shall have been completed, and the contractor shall be bound to observe any such determination of the Engineer.

(2) Clearance of site on completion: - On completion of the works, the Contractor shall dear away and remove from the site all constructional plant, surplus materials, rubbish and temporary works of every kind and leave the whole of the site and works clean and in a workman like condition to the satisfaction of the

Engineer. No final payment in settlement of the accounts for the works shall be paid, held to be due or shall be made to the Contractor till, in addition to any other condition necessary for final payment, site clearance shall have been affected by him, and such clearance may be made by the Engineer at the expense of the Contractor in the event of his failure to comply with this provision within

7 days after receiving notice to that effect. Should it become necessary for the

Engineer to have the site cleared at the expenses of the Contractor, the Railway shall not be held liable for any loss or damage to such of the Contractor's property as may be on the site and due to such removal there from which removal may be effected by means of public sales of such materials and property or in such a way as deemed fit and convenient to the Engineer.

VARIATIONS IN EXTENT OF CONTRACT

(1) Modification to contract to be in writing: - In the event of any of the provisions of the contract requiring to be modified after the contract documents have been signed, the modifications shall be made in writing and signed by the

Railway and the Contractor and no work shall proceed under such modifications

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42 until this has been done. Any verbal or written arrangement abandoning, modifying, extending, reducing or supplementing the contract or any of the terms thereof shall be deemed conditional and shall not be binding on the Railway unless and until the same is incorporated in a formal instrument and signed by the Railway and the Contractor, and till then the Railway shall have the right to repudiate such arrangements.

(1) Powers of modification to contract :- The Engineer on behalf of the Railway shall be entitled by order in writing to enlarge or extend, diminish or reduce the works or make any alterations in their design, character position, site, quantities, dimensions or in the method of their execution or in the combination and use of materials for the execution thereof or to order any additional work to be done or any works not to be done and the contractor will not be entitled to any compensation for any increase/reduction in the quantities of work but will be paid only for the actual amount of work done and for approved materials supplied against a specific order.

(2) Unless otherwise specified in the special conditions of the contract, The procedure detailed below shall be adopted for dealing with variations in quantities during execution of works contracts:

(i) Individual NS items in contracts shall be operated with variation of plus or minus

25% and payment would be made as per the agreement rate. For this, no finance concurrence would be required.

(ii) In case an increase in quantity of an individual item by more than 25% of the agreement quantity is considered unavoidable, the same shall be got executed by floating a fresh tender. If floating a fresh tender for operating that item is considered not practicable, quantity of that item may be operated in excess of

125% of the agreement quantity subject to the following conditions: a Operation of an item by more than 125% of the agreement quantity needs the approval of an officer of the rank not less than S.A. Grade. b Quantities operated in excess of 125% but up to 140% of the agreement quantity of the concerned item, shall be paid at 98% of the rate awarded for that item in that particular tender: c Quantities operated in excess of 140% but up to 150% of the agreement quantity of the concerned item shall be paid at 96% of the rate awarded for that item in that particular tender: d Variation in quantities of individual items beyond 150% will be prohibited and would be permitted only in exceptional unavoidable circumstances with the concurrence of associate finance and shall be paid at 96% of the rate awarded for that item in that particular tender. e The variation in quantities as per the above formula will apply only to the

Individual items of the contract and not on the overall contract value.

(iii) Execution of quantities beyond 150% of the overall agreemental value should not be permitted and, if found necessary, should be only through fresh tenders or by negotiating with existing contractor, with prior personal concurrence of

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FA&CAO / FA&CAO(C) and approval of General Manager.

(iv) In cases where decrease is involved during execution of contract: a The contract signing authority can decrease the items up to 25% of individual item without finance concurrence. b For decrease beyond 25% for individual items or 25% of contract agreement value, the approval of an officer not less than rank of S.A.Grade may be taken, after obtaining ‘No Claim Certificate’ from the contractor and with finance concurrence, giving detailed reasons for each such decrease in the quantities. c It should be certified that the work proposed to be reduced will not be required in the same work.

(v) The limit for varying quantities for minor value items shall be 100% (as against

25 % prescribed for other items). A minor value item for this purpose is defined as an item whose original agreement value is less than 1% of the total original agreement value.

(vi) As far as SOR items are concerned, the limit of 25% would apply to the value of

SOR schedule as a whole and not an individual SOR items, however, in case of

NS items, the limit of 25% would apply on the individual items irrespective of the manner of quoting the rate (single percentage rate or individual item rate.)

(vii) No such quantity variation limit shall apply for foundation items.

(viii) For the tenders accepted at Zonal Railways level, variations in the quantities will be approved by the authority in whose powers revised value of the agreement lies.

(ix) For tenders accepted by General Manager, variations up to 125% of the original agreement value may be accepted by General Manager.

(x) For tenders accepted by Board Members and Railway Ministers, variations up to

110% of the original agreement value may be accepted by General Manager.

(xi) The aspect of vitiation of tender with respect to variation in quantities should be checked and avoided. In case of vitiation of the tender (both for increase as well as decrease of value of contract agreement), sanction of the competent authority as per single tender should be obtained.

(3) Valuation of variations :- The enlargements, extensions, diminution, reduction, alterations or additions referred to in sub-clause (2) of this clause shall in no degree affect the validity of the contract but shall be performed by the Contractor as provided therein and be subject to the same conditions, stipulations and obligations as if they had been originally and expressively included and provided for in the specifications and drawings and the amounts to be paid therefore shall be calculated in accordance with the accepted schedule of rates." Any extra items/quantities of work falling outside the purview of the provisions of subclause (2) above shall be paid for at the rates determined under clause 39 of these conditions.*

CLAIMS

(1) Monthly Statement of Claims: - The Contractor shall prepare and furnish to the

Engineer once in every month an account giving full and detailed particulars of all claims for " any additional expenses to which the Contractor may consider himself entitled to and of all extra or additional works ordered by the Engineer

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45 which he has executed during the preceding month and no claim for payment for and such work will be considered which has not been included in such particulars.

(2) Signing of "No Claim" Certificate: - The Contractor shall not be entitled to make any claim whatsoever against the Railway under or by virtue of or arising out of this contract, nor shall the Railway entertain or consider any such claim, if made by the Contractor, after he shall have signed a "No Claim" Certificate in favour of the Railway in such form as shall be required by the Railway after the works are finally measured up. The Contactor shall be debarred from disputing the correctness of the items covered by "No -Claim" Certificate or demanding a clearance to arbitration in respect thereof.

MEASUREMENTS, CERTIFICATES AND PAYMENTS

Quantities in schedule annexed to Contract: - The quantities set out in the accepted schedule of rates with items of works quantified are the estimated quantities of the works and they shall not be taken as the actual and correct quantities of the work to be executed by the Contractor in fulfillment of his obligations under the contract.

Measurement of works: - The Contractor shall be paid for the works at the rates in the accepted schedule of rates and for extra works at rates determined under

Clause 39 of these conditions on the measurements taken by the Engineer or the

Engineer's representative in accordance with the rules prescribed for the purpose by the Railway. The quantities for items the unit of which in the accepted schedule of rates is 100 or 1000 shall be calculated to the nearest whole number, any fraction below half being dropped and half and above being taken as one; for items the unit of which in the accepted schedule of rates is single, the quantities shall be calculated to two places of decimals. Such measurements will be taken of the work in progress from time to time and at such intervals as in the opinion of the Engineer shall be proper having regard to the progress of works. The date and time on which "on account or final measurements are to be made shall be communicated to the Contractor who shall be present at the site and shall sign the results of the measurements (which shall also be signed by the Engineer or the Engineer's representative) recorded in the official measurements book as an acknowledgement of his acceptance of the accuracy of the measurements.

Failing the Contractor's attendance the work may be measured up in his absence and such measurements shall, notwithstanding such absence, be binding upon the

Contractor whether or not he shall have signed the measurement books provided always that any objection made by him to measurement shall be duly investigated and considered in the manner set out below :-

(a) It shall be open to the Contractor to take specific objection to any recorded measurements or Classification on any ground within seven days of the date of such, measurements. Any re-measurement taken by the Engineer or the

Engineer's representative in the presence of the Contractor or in his absence after due notice has been given to him in consequence of objection made by the

Contractor shall be final and binding on the Contractor and no claim whatsoever shall there after be entertained regarding the accuracy and classification of the

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47 measurements.

(b) If an objection raised by the Contractor is foundry the Engineer to be incorrect the Contractor shall be liable to pay the actual expenses incurred in measurements.

(1) "On-Account" Payments :- The Contractor shall be entitled to be paid from time to time by way of "On-Account" payment only for such works as in the opinion of the Engineer he has executed in terms of the contract. AH payments due on the Engineer's or the Engineer's Representative's certificates of measurements shall be subject to any deductions which may be made under these presents and shall further be subject to, unless otherwise required by Clause 16 of these conditions, a retention of ten percent by way of security deposits, until the amount of security deposit by way of retained earnest money and such retentions shall amount to 10% of the total value of the contract provided always that the Engineer may by any certificate make any correction or modification in any previous certificate which shall have been issued by him and that the

Engineer may withhold any certificate if the works or any part thereof are not being carried out to his satisfaction.

(2) Rounding off amounts :- The total amount due on each certificate shall be rounded off to the nearest rupee i.e. sums less than 50 paise shall be omitted and sums of 50 paise and more up to Re. 1/- will be reckoned as Re. 1/-

(3) On Account Payments not prejudicial to final settlement :- " On Account" payments made to the Contractor shall be without prejudice to the final making up of the accounts (except where measurements are specifically noted in the

Measurement Book as "Final Measurements" and as such have been signed by the Contractor) and shall in no respect be considered or used as evidence of any facts stated in or to be inferred from such accounts not of any particular quantity of work having been executed nor of the manner of its execution being satisfactory.

(4) Manner of payment: - Unless otherwise specified payments to the Contractor will be made by cheque but no cheque will be issued for an amount less than Rs.

100/-.

Maintenance of works :- The Contractor shall at all times during the progress and continuance of the works and also for the period of maintenance specified in the Tender Form after the date of passing of the certificate of completion by the

Engineer or any other earlier date subsequent to the completion of the works that may be fixed by the Engineer be responsible for and effectively maintain and uphold in good substantial, sound and perfect condition all and every part of the works and shall make good from time to time and at all times as often as the

Engineer shall require, any damage or defect that may during the above period arise in or be discovered or be in any way connected with the works, provided that such damage or defect is not directly caused by errors in the contract documents, act of providence or insurrection or civil riot, and the Contractor shall be liable for and shall pay and make good to the Railway or other persons legally entitled thereto whenever required by the Engineer so to do, all losses, damages, costs and expenses they or any of them may incur or be put or be liable

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49

50 to by reasons or in consequence of the operations of the Contractor or of his failure in any respect.

(1) Certificate of completion of works :- As soon as in the opinion of the Engineer the works shall have been substantially completed and shall have satisfactorily passed any final test or tests that may be prescribed, the Engineer shall issue a

Certificate of Completion in respect of the works and the period of maintenance of the works shall commence from the date of such certificate provided that the

Engineer may issue such a certificate with respect to any part of the works before the completion of the whole of the works of with respect to any substantial part of the works which has been both completed to the satisfaction of the Engineer and occupied or used by the Railway and when any such certificate is given in respect of part of the works such part shall be considered as completed and the period of maintenance of such part shall commence from the date of such certificate.

(2) Contractor not absolved by completion Certificate :- The Certificate of completion in respect of the works referred to in sub-clause (1) of this clause shall not absolve the Contractor from his liability to make good any defects imperfections, shrinkages or faults which may appear during the period of maintenance specified in the tender arising in the opinion of the Engineer from materials or workmanship not in accordance with the drawings or specifications or instruction of the Engineer, which defects, imperfections, shrinkages or faults shall, upon the direction in writing of the Engineer be amended and made good by the Contractor at his own cost; and in case of default on the part of Contractor the Engineer may employ labour and materials or appoint another Contractor to amend and make good such defects, imperfections, shrinkages and faults and all expenses consequent thereon and incidental thereto shall be borne by the

Contractor and shall be recoverable from any moneys due to him under the contract.

Approval only by Maintenance Certificate: - No certificate other than maintenance certificate referred to in Clause 50 of the conditions shall be deemed to constitute approval of any work or other matter in respect of which it is issued or shall be taken as an admission of the due performance of the contract or any part thereof or of the accuracy of any claim or. demand made by the

Contractor or of additional carried work having been ordered by the Engineer nor shall any other certificate conclude or prejudice any of the powers of the

Engineer.

(1) Maintenance Certificate :- The Contract shall not be considered as completed until a Maintenance Certificate shall have been signed by the Engineer stating that the works have been completed and maintained to his satisfaction. The maintenance Certificate shall be given by the Engineer upon the expiration of the period of maintenance or as soon thereafter as any works ordered during such period pursuant to sub clause (2) Clause 48 of these conditions shall have been completed to the satisfaction of the Engineer and full effect shall be given to this

Clause notwithstanding the taking possession of or using the works or any part

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51 thereof by the Railway.

(2) Cessation of Railway's Liability:-The Railway shall not be liable to the

Contractor for any matter arising out of or in connection with the contract of the execution of the works unless the Contractor shall have made a claim in writing in respect thereof before the issue of the Maintenance Certificate under this clause.

(3) Unfulfilled Obligations :- Notwithstanding the issue of the Maintenance

Certificate the Contractor and (subject to sub-clause (2) of this clause) the

Railway shall remain liable for the fulfillment of any obligation incurred under the provision of the contract prior to the issue of the maintenance Certificate which remains unperformed at the time such certificate is issued and for the purposes of determining the nature and extent of any such obligations the contract shall be deemed to remain in force between the parties thereto.

(1) Final Payment :- On the Engineer's certificate of completion in respect of the works adjustment shall be made and the balance of account based on the

Engineer or the Engineer's representative's certified measurements of the total quantity of work executed by the Contractor up to the date of completion and on the accepted schedule or rates and for extra works on rates determined under

Clause 39 of these conditions shall be paid to the Contractor subject always to any deduction which may be made under these presents and further subject to the

Contractor having delivered to the Engineer either a full account in detail of all claims he may have on the Railway in respect of the works or having delivered

"No Claim" Certificate and the Engineer having after the receipt of such account given a certificate in writing that such claims are correct, that the whole of the works to be done under the provisions of the Contracts have been completed, that they have been inspected by him since their completion and found to be in good and substantial order, that all properties, works and things, removed, disturbed or injured in consequence of the works have been properly replaced and made good and all expenses and demands incurred by or made upon the Railway for or in the respect of damage or loss by from or in consequence of the works, have been satisfied agreeably and in conformity with the contract.

(2) Post Payment Audit :- It is an agreed term of contract that the Railway reserves to itself the right to carry out a post-payment audit and or technical examination of the works and the final bill including all supporting vouchers, abstracts, etc., and to make a claim on the contractor for the refund any excess amount paid to him if as a result of such examination any over-payment to him is discovered to have been made in respect of any works done or alleged to have been done by him under the contract.

A

Production of vouchers etc. by the Contractor :-

(i) For a contract of more than one crore of rupees, the contractor shall, whenever required, produce or cause to be produced for examination by the Engineer any quotation, invoice, cost or other account, book of accounts, voucher, receipt, letter, memorandum, paper of writing or any copy of or extract from any such document and also furnish information and returns verified in such manner as

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52 may be required in any way relating to the execution of this contract or relevant for verifying or ascertaining cost of execution of this contract (the decision of the

Engineer on the question of relevancy of any documents, information or return being final and binding in the parties). The contractor shall similarly produce vouchers; etc., if required to prove to the Engineer, that materials supplied by him, are in accordance with the specifications laid down in the contract.

(iii) If any portion of the work in a contract of value more than one crore of rupees be carried out by a sub-contractor or any subsidiary or allied firm or company (as per Clause 7 of the General Conditions of Contract), the Engineer shall have power to secure the books of such sub-contract or any subsidiary or allied firm or company, through the contractor, and such books shall be open to his inspection.

(iv) The obligations imposed by sub clause (i) and (ii) above is without prejudice to the obligations of the contractor under any statute rules or orders binding on the contractor.

Withholding and lien in respect of sums claimed :- Whenever any claim or claims for payment of a sum of money arises out of or under the contract against the contractor, the Railway shall be entitled to withhold and also have a lien to retain such sum or sums in whole or in part from the security, if any, deposited by the contractor and for the purpose aforesaid, the Railway shall be entitled to withhold the said cash security deposit or the security if any, furnished as the case may be and also have a lien over the same pending finalization or adjudication of any such claim. In the event of the security being insufficient to cover the claimed amount or amounts or if no security has been taken from the contractor, the Railway shall be entitled to withhold and have a lien to the extent of the such claimed amount or amounts referred to supra, from any sum or sums found payable or which at any time thereafter may become payable to the contractor under the same contract or any other contract with this or any other

Railway or any Department of the Central Government pending finalization or adjudication of any such claim.

It is an agreed term of the contract that the sum of money or, moneys so withheld or retained under the lien referred to above, by the Railway will be kept withheld or retained as such by the Railway till the claim arising out of or under the contract is determined by the arbitrator (if the contract is governed by the arbitration clause) or by the competent court as the case may be and that the contractor will have no claim for interest or damages whatsoever on any account in respect of such withholding or retention under the lien referred to supra and duly notified as such to the contractor. For the purpose of this clause, where the contractor is a partnership firm or a limited company, the Railway shall be entitled to withhold and also have a lien to retain towards such claimed amount or amounts in whole or in part from any sum found payable to any partner/limited company, as the case may be whether in his individual capacity or otherwise.

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Lien in respect of claims in Other Contracts: - Any sum of money due and payable to the contractor (including the security deposit returnable to him) under the contract may be withheld or retained by way of lien by the Railway, against any claim of this or any other Railway or any other Department of the Central

Government in respect of payment of a sum of money arising out of or under any other contract made by the contractor with this or any other Department of the

Central Government.

It is an agreed term of the contract that the sum of money so withheld or retained under this clause by the Railway will be kept withheld or retained as such by the

Railway till the claim arising out of or under any other contract is either mutually settled or determined by arbitration, if the other contract is governed by arbitration clause or by the competent court as the case may be and contractor shall have no claim for interest or damages whatsoever on this account or on any other ground in respect of any sum of money withheld or retained under this clause and duly notified as such to the contractor.

Signature on Receipts for Amounts :- Every receipt for money which may become payable or for any security which may become transferable to the

Contractors under these presents shall, if signed in the partnership name by any one of the partners of a Contractor's firm be a good and sufficient discharge to the Railway .in respect of the moneys or security purported to be acknowledged

(hereby and in the event of death of any of the Contractor partners during the pendency of the contract it is hereby expressly agreed that every receipt by any one of the surviving Contractor partners shall if so signed as aforesaid be good and sufficient discharge as aforesaid provided that nothing in this clause contained shall be deemed to prejudice or effect any claim which the Railway may hereafter have against the legal representative of any contractor partner so dying for or in respect to any breach of any of the conditions of the contract, provided also that nothing in this clause contained shall be deemed to prejudice or effect the respective rights or obligations of the Contractor partners and of the legal representatives of any deceased Contractor partners inter-se.

LABOUR

Wages to Labour: - The Contractor shall be responsible to ensure compliance with the provision of the Minimum Wages Act, 1948 (hereinafter referred to as the "said Act" and the Rules made there under in respect of any employees directly or through petty contractors or sub-contractors employed by him on road construction or in building operations or in stone breaking or stone crushing for the purpose of carrying out this contract.

If, in compliance with the terms of the contract, the Contractor supplied any labour to be used wholly or partly under the direct orders and control of the

Railways whether in connection with any work being executed, by the

Contractor or otherwise for the purpose of the railway such labour shall, for the purpose of this clause, still be deemed to be persons employed by the Contractor.

If any moneys shall, as a result of any claim or application made under the said

Act be directed to be paid by the Railway, such money shall be deemed to be

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55

A moneys payable to the Railway by the Contractor and on failure by the

Contractor to repay the Railway any moneys paid by it as aforesaid within seven days after the same shall have been demanded, the Railways shall be entitled to recover the same form any moneys due or accruing to the contractor under this or any other Contract with the Railways.

Apprentices Act: - The Contractor shall be responsible to ensure compliance with the provisions of the Apprentices Act, 1961 and the Rules and Orders issued there under from time to time in respect of apprentices directly or through petty contractors or sub-contractors employed by him for the purpose of carrying out the Contract.

If the contractor directly or through petty contractors or sub-contractors fails to do so, his failure will be a breach of the contract and the Railway may, in its discretion, rescind the contract. The contractor shall also be liable for any pecuniary liability arising on account of any violation of the provisions of the

Act.

Note The contractors are required to engage apprentices when the works undertaken by them last for a period of one year or more and/the cost of works is rupees one lakh or more.

Provisions of payments of Wages Act: - The Contractor shall comply with the provisions of the Payment of Wages Act, 1936 and the rules made there under in respect of all employees directly or through petty contractors or sub-contractors employed by him in the works. If in compliance with the terms of the contract, the Contractor directly or through petty contractors or sub-contractors shall supply any labour to be used wholly or partly under the direct orders and control of the Engineer whether in connection with the works to be executed hereunder or otherwise for the purpose of the Engineer such labour shall never the less be deemed to comprise persons employed by the contractor and any moneys which may be ordered to be paid by the Engineer shall be deemed to be moneys payable by the Engineer on behalf of the Contractor and the Engineer may on failure of the Contractor to repay such money to the Railways deduct the same from any moneys due to the Contractor- in terms of the contract. The Railway shall be entitled to deduct from any moneys due to the contractor (whether under this contract or any other contract) all moneys paid or payable by the Railway by way of compensation of aforesaid or for costs of expenses in connection with any claim thereto and the decision of the Engineer upon any question arising out of the effect or force of this clause shall be final and binding upon the

Contractor.

A (1) Provisions of Contract labour (Regulation and Abolition) Act, 1970 The

Contractor shall comply with the provision of the contract labour (Regulation and Abolition) Act, 1970 and the Contract labour (Regulation and Abolition)

Central Rules 1971 as modified from time to time, wherever applicable and shall also indemnify the Railway from and against any claims under the aforesaid Act and the Rules.

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(2) The Contractor shall obtain a valid license under the aforesaid Act as modified from time to time before the commencement of the work and continue to have a valid license until the completion of the work. Any failure to fulfill the requirement shall attract the penal provision of the Contract arising out of the resultant non-execution of the work.

(3) The Contractor shall pay to the labour employed by him directly or through subcontractors the wages as per provision of the aforesaid Act and the Rules wherever applicable. The Contractor shall notwithstanding the provisions of the contract to the contrary, because to be paid the wages to labour indirectly engaged on the works including any engaged by subcontractors in connection with the said work, as if the labour had been immediately employed by him.

(4) In respect of all labour directly or indirectly employed in the work for performance of the contractor's part of the contract, the Contractor shall comply with or cause to be complied with the provisions of the aforesaid Act and Rules wherever applicable.

(5) In every case in which, by virtue of the provisions of the aforesaid Act or the

Rules, the Railway is obliged to pay any amount of wages to a workman employed by the Contractor or his sub contractor in execution of the work or to incur any expenditure oh account of the Contingent, liability of the Railway due to the contractor's failure to fulfill his statutory obligations under the aforesaid

Act or the rules the Railway will recover from the Contractor, the amount of wages so paid or the amount of expenditure so incurred, and without prejudice to the rights of the Railway under the section 20, sub-section (2) and section 2, subsection (4) of the aforesaid Act, the Railway shall be at liberty to recover such amount or part thereof by deducting it from the security deposit and/or from any sum due by the Railway to the contractor whether under the contract or otherwise. The Railway shall not be bound to contest any claim made against it under sub-section (1) of section 20 and sub-section (4) of section 21 of the aforesaid Act except on the written request of the Contractor and upon his giving to the Railway full security for all costs for which the Railway might become liable in contesting such claim. The decision of the Railway regarding the amount actually recoverable from the contractor as stated above shall be final and binding on the Contractor.

Reporting of Accidents to Labour: - The Contractor shall be responsible for the safety of all employees directly or through petty contractors or sub-contractor employed by him on the works and shall report serious accidents to any of them however and wherever occurring on the works to the Engineer or the Engineer's

Representative and shall make every arrangements to render all possible assistance.

Provision of Workmen’s Compensation Act :- In every case in which by virtue of the provisions of Section 12 Sub-section (1) of the Workmen's Compensation

Act 1923, Railway is obliged to pay compensation to a workman directly or through petty contractor or subcontractor employed by the Contractor in executing the work, Railway will recover from the Contractor the amount of the compensation so paid, and, without prejudice to the rights of Railway under

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A

Section 12 Sub-section (2) of the said Act, Railway shall be at liberty to recover such amount or any part thereof by deducting it from the security deposit or from any sum due by Railway to the Contractor whether under these conditions or otherwise, Railway shall not be bound to contest any claim made against it under

Section 12 Sub-section (1) of the said Act except on the written request of the

Contractor and upon his giving to Railway full security for all costs for which'

Railway might become liable in consequence of contesting such, claim.

Provision of Mines Act:- The Contractor shall observe and perform all the provisions of the Mines Act, 1952 or any statutory modifications or re-enactment thereof for the time being in force and any rules and regulations made there under in respect of all the persons directly or through the petty contractors or sub-contractors employed by him under this contract and shall indemnify the

Railway from and against any claims under the Mines Act, or the rules and regulations framed there under, by or on behalf of any persons employed by him or otherwise.

Railway not to provide quarters for Contractors: - No quarters shall normally be provided by the Railway for the accommodation of the Contractor or any of his staff employed on the work. In exceptional cases where accommodation is provided to the Contractor at the Railway's discretion, recoveries shall be made at such rates as may be fixed by the Railway for the full rent of the buildings and equipments therein as well as charges for electric current, water supply and conservancy

(1) Labour Camps :- The Contractor shall at his own expense make adequate arrangements for the housing, supply of drinking water and provision of latrines, and urinals for his staff and workmen, directly or through the petty contractors or sub-contractors and for temporary crèche (Bal-mandir) where 50 or more women are employed at a time,. Suitable sites on Railway land, if available, may be allotted to the Contractor for the erection of labour camps, either free of charge or on such terms and conditions that may be prescribed by the Railway. All camp sites shall be maintained in clean and sanitary conditions by the Contractor at his own cost.

(2) Compliance to rules for employment of labour: - The Contractor (s) shall conform to all laws, bye-laws rules and regulations or the time being in force pertaining to the employment of local or imported labour and shall take all necessary precautions to ensure and preserve the health and safety of all staff employed directly or through petty Contractors or Sub-Contractors on the works.

(3) Preservation of peace: - The Contractor shall take requisite precautions and use his best endeavors to prevent any riotous or unlawful behavior by or amongst his workmen and other employed directly or through the petty contractors or subcontractors on the works and for the preservation of peace and protection of the inhabitants and security of property in the neighborhood of the works. In the event of the Railway requiring the maintenance of a special Police Force at or in-

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Contractor.

(4) Sanitary arrangements: - The Contractor shall obey all sanitary rules and carry out all sanitary measures that may from time to time be prescribed by the

Railway medical Authority and permit inspection of all sanitary arrangements at all time? by the Engineer, the Engineer's Representative or the Medical Staff of the Railway. Should the Contractor fail to make the adequate sanitary arrangements, these will be provided by the Railway and the cost there for recovered from the Contractor.

(5) Outbreak of infectious disease: - The Contractor shall remove from his camp such labour and their families as refuse protective inoculation and vaccination when called upon to do so by the Engineer or the Engineer's Representative on the advice of the Railway Medical Authority. Should Cholera, plague, or other infectious disease break out, the Contractor shall bum the huts, beddings, clothes and other belongings of or used by the infected parties and promptly erect new huts on healthy sites as required by the Engineer, failing which within the time specified in the Engineer's requisition, the work may be done by the Railway and the cost there for recovered from the Contractor.

(6) Treatment of Contractor's staff in Railway Hospitals :- The Contractor and his staff, other than laborers and their families requiring medical aid from the

Railway Hospital and dispensaries will be treated as private patients and charged accordingly The Contractors' laborers and their Families will be granted free treatment in Railway Hospitals and dispensaries where no other Hospitals or dispensaries are available provided the Contractor pays the cost of medicines, dressing and diet money according to the normal scale and additional charges for special examinations such as pathological and bacteriological examination, X-

Ray, etc., and for surgical operation.

(7) Medical facilities at site: - The Contractor shall provide medical facilities at the site as may be prescribed by the Engineer on the advice of the Railway Medical

Authority in relation to the strength of the Contractor's resident staff and workmen.

(8) Use of intoxicants: - The sale of ardent spirits or other intoxicating beverages upon the work or in any of the buildings,, encampments or tenements owned, occupied by or within the control of the Contractor or any of his employees shall be forbidden and the Contractor shall exercise his influence and authority to the utmost extent to secure strict compliance with this condition.

(9) Non-employment of female labour: - The Contractor shall see that the employment of female labour on in Cantonment areas, particularly in the neighborhood of soldiers’ barracks, should be avoided as far as possible.

(10) Restrictions on the employment of retired Engineers of Railway services within two years of their retirement :-The Contractor shall not, if he is a retired

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Government Engineer of Gazetted rank, himself engage in or employ or associate a retired Government Engineer of Gazetted rank, who has not completed two years from the date of retirement, in connection with this contract in any manner whatsoever without obtaining prior permission of the President and if the Contractor-is found to have contravened this provision it will constitute a breach of contract and administration will be entitled to terminate the contract at the risk and cost of the contractor and forfeit his security deposit.

(1) Non-employment of laborers below the age of 15:- The Contractor shall not employ children below the age of 15 as laborers directly or through petty contractors or sub-contractors for the execution of work.

(2) Medical Certificate of fitness for labour :- It is agreed that the contractor shall not employ a person above 15 and below 19 years of age for the purpose of execution of work under the contract unless a medical certificate of fitness in the prescribed form (Performa at Annexure II) granted to him by a certifying surgeon certifying that he is fit to work as an adults is obtained and kept in the custody of the contractor or a person-nominated by him in this behalf and the person carries with him, while at work, a token giving a reference to such certificate. It is further agreed that the responsibility for having the adolescent examined medically at the time of appointment or periodically till he attains the age of 19 years shall devolve entirely on the contractor and all the expenses to be incurred on this account shall be borne by him and no fee shall be charged from the adolescent or his parent for such medical examination.

(3) Period of validity of medical fitness certificate: - A certificate of fitness granted or renewed for the-above said purposes shall be valid only for a period of one year at a time. The certifying surgeon shall revoke a certificate granted or renewed if in his opinion the holder of it is, no longer fit for work in the capacity stated therein. Where a certifying surgeon refuses to grant or renew a certificate or revoke a certificate, he shall, if so required by the person concerned, state his reasons in writing for doing so.

(4) Medical re -examination of laborer :- Where any official appointed in this behalf by the Ministry of labour is of the opinion that any person employed in connection with the execution of any work under this contract in the age group

15 to 19 years is without a certificate of fitness or is having a certificate of fitness but no longer fit to work in the capacity stated in the certificate, he may serve on the Contractor, or on the person nominated by him in this regard, a notice requiring that such persons shall be examined by a certifying surgeon and such person shall not if the concerned official so directs, be employed or permitted to do any work under this contract unless he has been medically examined and certified that he has been granted a certificate of fitness or a fresh certificate of fitness, as the case may be.

EXPLANATIONS

(1) Only qualified medical practitioners can be appointed as "Certifying Surgeons." and the term "Qualified Medical Practitioners" means a person holding a qualification granted by an authority specified in the Schedule to the Indian

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Medical Degrees Act, 1916 (VII to 1916 or in the Schedule to the Indian

Medical Council Act, 1933 (XXVII) of 1933.

(2) The Certifying surgeon may be a medical officer in the service of State or

Municipal Corporation.

DETERMINATION OF CONTRACT

(1) Right of Railway to determine the contract: - The Railway shall be entitled to determine and terminate the contract at any time should, in the Railway's opinion, the cessation of work becomes necessary owing to paucity of funds or from any other cause whatever, in which case the value of approved materials at site and of work done to date by the Contractor will be paid for in full at the rate specified in the contract. Notice in writing from the Railway of such determination and the reasons therefore shall be conclusive evidence thereof.

(2) Payment on determination of contract: - Should the contract be determined under sub clause (1) of this clause and the Contractor claims payment for expenditure incurred by him in the expectation of completing the whole of the work, the Railways shall admit and consider such claims as are deemed reasonable and are supported by vouchers to the satisfaction of the Engineer. The

Railway's decision on the necessity and propriety of such expenditure shall be final and conclusive.

(3) The Contractor shall have no claim to any payment of compensation or otherwise, .howsoever on account of any profit or advantage which he might have derived from the execution of the work in full but which he did not derive in consequence of determination of contract.

Determination of contract owing to default of contractor:-

(1) If the Contractor should:-

(i) Becomes bankrupt or insolvent, or

(ii) Make an arrangement with of assignment, in favour of his creditors, or agree to carry out the contract under a Committee of Inspection of his creditors, or

(iii) Being a Company or Corporation, go into liquidation (other than a voluntary liquidation for the purposes of amalgamation or reconstruction), or

(iv) Have an execution levied on his goods or property on the works, or

(v) Assign the contract or any part thereof otherwise than as provided in Clause 7 of these conditions, or

(vi) Abandon the contract, or

(vii) Persistently disregard the instructions of the Engineer, or contravene any provision of the contract, or

(viii) Fail to adhere to. the agreed programme of work by a margin of 10% of the stipulated period, or

(ix) fail to remove materials from the site or to pull down and replace work after receiving from the Engineer notice to the effect that the said materials or works have been condemned or rejected under Clause 25 and 27 of these conditions, or

(x) Fail to take steps to employ competent or additional staff and labour as required under clause 26 of the conditions, or

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(xi) Fail to afford the Engineer or Engineer's representative proper facilities for inspecting the works or any part thereof as required under clause (28) of the conditions, or

(xii) Promise, offer or give any bribe, commission, gift or advantage either himself or through his partner, agent or servant to any officer or employee of the Railway or to any person on his or on their behalf in relation to the execution of this or any other contract with this Railway.

(xiii)

(A)

At any time after the tender relating to the contract has been signed arid submitted by the Contractor, being a partnership firm admit as one of its partners or employ under it or being an incorporated company elect or nominate or allow to act as one of its directors or employ under it in any capacity whatsoever any retired engineer of the gazetted rank or any other retired gazetted officer working before his retirement, whether in the executive or administrative capacity, or whether holding any pensionable post or not, in the Engineering Department of the Railways for the time being owned and administered by the President of

India before the expiry of two years from the date of retirement from the said service of such Engineer or Officer unless such Engineer or Officer has obtained permission from the President of India or any officer duly authorized by him in this behalf to become a partner or a director or to take employment under the contract as the case may be, or

(B) Fail to give at the time of submitting the said tender:-

(a) The correct information as to the date of retirement of such retired engineer or retired officer from the said service, or as to whether any such retired engineer or retired officer was under the employment of the Contractor at the time of submitting the said tender, or

(b) the correct information as to such engineers or officers obtaining permission to take employment under the Contractor, or

(c) Being a partnership firm, the correct information as to, whether any of its partners was such a retired engineer or a retired officer, or

(d) Being in incorporated company, correct information as to whether any of its directors was such. a retired engineer or a retired officer, or

(e) being such a retired engineer or retired officer suppress and not disclose at the time of submitting the said tender the fact of his being such a retired engineer or a retired officer or make at the time of submitting the said tender a wrong statement in relation to his obtaining permission to take the contract or if the contractor be a partnership firm or an incorporated company to be a partner or director of such firm or company as the case may be or to seek employment under the Contractor, and after expiry of 48 hours notice (Performa as annexure

V) should be issued.

Then and in any of the said cases, the Engineer on behalf of the Railway may serve the Contractor with a notice (Performa at Annexure III) in writing to that effect and if the Contractor does not within seven days after the delivery to him of such notice proceed to make good his default in so far as the same is capable of being made good and carry on the work or comply with such directions as aforesaid to the entire satisfaction of the Engineer, the Railway shall be entitled

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2 after giving 48 hours notice (Performa at Annexure IV) in writing under the hand of the Engineer to rescind the contract as a whole or in part or parts (as may be specified in such notice) and after expiry of 48 hour notice, a final termination notice (Performa as Annexure V) should be issued .

Right of Railway after rescission of contract owing to default of Contractor:

In the event of any or several of the courses, referred to in sub-clause (1) of this clause, being adopted:

(a) the Contractor shall have no claim to compensation for any loss sustained by him by reason of his having purchased or procured any materials or entered into any commitments or made any advances on account of or with a view to the execution of the, works or the performance of the contract and Contractor shall not be entitled to recover or be paid any sum for any work thereto for actually performed under the contract unless and until the Engineer shall have certified the performance of such work and the value payable in respect thereof and the

Contractor shall only be entitled to be paid the value so certified.

(b) The Engineer or the Engineer's Representative shall be entitled to take possession of any materials, tools, implements, machinery and buildings on the works or on the property on which these are being or ought to have been executed, and to retain and employ the same in the further execution of the works or any part thereof until the completion of the works without the

Contractor being entitled to any compensation for the use and employment thereof or for wear and tear or destruction thereof.

(c) the Engineer shall as soon as may be practicable after removal of the Contractor fix and determine ex-parte or by or after reference to the parties or after such investigation or enquiries as he may consider fit to make or institute and shall certify what amount (if any) had at the time of recession of-the contract been reasonably earned by or would reasonably accrue to the Contractor in respect of the work then actually done by him under the contract and what was the value of any unused, or partially used materials, any constructional plant and any temporary works upon the site. The legitimate amount due to the contractor after making necessary deductions and certified by the Engineer should be released expeditiously.

SETTLEMENT OF DISPUTES

Matters finally determined by the Railway :- All disputes and difference of any kind whatsoever arising out of or in connection with the contract, whether during the progress of the work or after its completion and whether before or after the determination of the contract shall be referred by the Contractor to the

GM and the GM shall within 120 days after receipt of the Contractor's representation make and notify decision on all matters referred to by the contractor in writing provided that matters for which provision has been made in clauses 8, 18, 22(5), 39, 43(2), 45(a). 55. 55-A(5), 57, 57A. 61(1), 61(2) and

62(1) to (xiii) (B) of General Conditions of the contract or in any clause of the special conditions of the contract shall be deemed as 'excepted matters' (matters not arbitrable) and decisions of the Railway authority, thereon shall be final and

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64 binding on the contractor, provided further that ~excepted matters’ shall stand specifically excluded from the purview of the arbitration clause.

(1)(i) Demand for Arbitration:-In the event of any dispute or difference between the parties here to as to the construction or operation of this contract, or the respective rights and liabilities of the parties on any matter in question, dispute or difference on any account or as to the withholding by the Railway of any certificate to which the Contractor may claim to be entitled to, or if the Railway fails to make a decision within 120 days, then and in any such case, but except in any of the 'excepted matters' referred to in clause 63 of these conditions, the

.Contractor, after 120 days but within 180 days of his presenting his final claim on disputed matters, shall demand in writing that then dispute or difference be referred to arbitration.

(ii)

(a)

(ii) The demand for arbitration shall specify the matters which are in question or subject of the dispute or difference as also the amount of claim item-wise. Only such dispute(s) or difference(s) in respect of which the demand has been made, together with counter claims or set off given by the Railway shall be referred to arbitration and other matters shall not be included in the reference.

The arbitration proceedings shall be assumed to have commenced from the day a written and valid demand for arbitration is received by the railway.

(b) The claimant shall submit his claim stating that the facts supporting the claims along with all relevant documents and the relief or remedy sought against each claim within a period of 30 days from the date of appointment of the Arbitral

Tribunal.

(c) The Railway shall submit its defense statement and counter claim(s), if any, within a period of 60 days of receipt, of copy of claims from Tribunal thereafter, unless otherwise extension has been granted by Tribunal.

(d) The place of arbitration would be with in the geographical limits of the division of the Railway where the cause of action arouse or the head quarter of the concerned Railway or any other place with the written consent of both the parties.

(iii) No new claim shall be added during proceedings by either party. However, a party may amend or supplement the original claim or defense thereof during the course of arbitration proceedings subject to acceptance by Tribunal; having due regard to the delay in making it.

(iv) If the Contractors) does / do not prefer his/their specific and final claims in writing, within a period of 90 days of receiving the intimation from the Railways that the final bill is ready for payment, he/they will be deemed to have waived his/their claim(s) and the Railway shall be discharged and released of all liabilities under the contract in respect of these claims.

(2) Obligation during pendency of arbitration: - Work under the contract shall unless otherwise directed by the engineer, continue during the arbitration proceedings and no payment due or payable by the railway shall be withheld on account of such proceedings, provided, however, it shall be open for Arbitral

Tribunal to consider and decide whether or not such work should continue during

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(3)

(a) (i) arbitration proceedings.

In cases where the total value of all claims in question added together does not exceed Rs. 10,00.000/- (Rupees ten lakhs only), the Arbitral Tribunal shall consist of a Sole Arbitrator who shall be gazetted Officer of railway not below the Grade of J.A Grade nominated by the General Manager. The Sole Arbitrator shall be appointed within 60 days from the day -when a written and valid demand for Arbitration is received by GM.

(ii) In cases not covered by clause 64(3) (a) (i), the Arbitral Tribunal shall consist of a panel of three Gazetted Railway Officers not below J.A Grade or 2 Railway

Gazetted Officers not below JA Grade and a retired railway Officer, retired not below the rank of SAG Officer,, as the Arbitrators. For this purpose, the Railway will send a panel of more than 3 names of Gazetted Railway Officers of one or more Departments of the Railway which may also include the name(s) of retired

Railway Officer(s) empanelled to work as Railway Arbitrator to the Contractor within 60 days from the day when a written and valid demand for arbitration is received by the GM Contractor will be asked to suggest to General Manager up to 2 names out of the panel for appointment as Contractor's nominee within 30 days from the date of dispatch of the request by Railway. The General Manager shall appoint at least one out of them as the Contractor's nominee and will also simultaneously appoint the balance number of Arbitrators either from the panel or from outside the panel, duly indicating the presiding Arbitrator from amongst the 3 Arbitrators so appointed GM shall complete this exercise of appointing the

Arbitral Tribunal with 30 days from the receipt of the names of contractor’s nominees. While nominating the Arbitrators it will be necessary to ensure that one of them is from Accounts Deptt. An Officer of Selection grade of the

Accounts Deptt. shall be considered of equal status to the officers in SA Grade of other Departments of the Railways for the purpose of appointment of Arbitrators.

(iii) In one or more of the Arbitrators appointed as above refuses to act as Arbitrator, withdraws from his office as Arbitrator, or vacates his/their office/offices or is/are unable or unwilling to perform his functions as Arbitrator for any reason whatsoever or dies or in the opinion of the General Manager fails to act without undue delay, the General Manager shall appoint new Arbitrator/Arbitrators to act in his/their place in the same manner in which the earlier Arbitrator/Arbitrators had been appointed. Such reconstituted Tribunal may, at its discretion, proceed with the reference from the stage at which it was left by the previous Arbitrator

(s).

(iv) The Arbitral Tribunal shall have power to call for such evidence by way of affidavits or otherwise as the Arbitral Tribunal shall trunk proper, and it shall be the duty of the parties hereto to do or cause to be done all such things as may be necessary to enable the Arbitral Tribunal to make the award without any delay.

The arbitral tribunal should record day to day proceedings. The proceedings shall normally be conducted on the basis of documents & written statements.

(v) While appointing arbitrators) under sub-clause (i), (ii) & (iii) above, due care shall be taken that he/they is/are not the one/those who had an opportunity to

Page No. 136

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

64

Note deal with the matters to which the contract relates or to who in the course of his/their duties as Railway servant(s) expressed views on all or any of the matters under dispute or differences. The proceedings of the Arbitral Tribunal or the award made by such Tribunal will however, not be invalid merely for the reason that one more Arbitrator had in the course of his service, opportunity to deal with the matters to which the contract relates or who in the course of his/their duties expressed views on all or any of the matters under dispute.

(3)

(b)(i)

The Arbitral award shall state item-wise, the sum and reasons upon which it is based. The analysis and reasons shall be detailed enough so that the award could be inferred there from.

(ii) A party may apply for corrections of any computational errors, any typographical or clerical errors or any other error of similar nature occurring in the award and the interpretation of a specific point of award to Tribunal within 60 days of receipt of the award.

(iii) A party may apply to tribunal within 60 days of receipt of award to make an additional award as to claims presented in the arbitral proceedings but omitted from the arbitral award.

(4) In case of the Tribunal comprising of three members, any ruling or award shall be made by a majority of Members of Tribunal. In the absence of such a majority, the views of the Presiding Arbitrator shall prevail.

(5) Where the arbitral award is for the payment of money, no interest shall be payable on whole or any part of the money for any period till the date on which the award is-made.

(6) The cost of arbitration shall be borne by the respective parties. The cost shall inter alia include fee of the arbitrator (s) as per the rates fixed by the Railway

Administration from time to time and the fee shall be borne equally by both

the parties. Further the fee payable to the arbitrator (s) would be governed by instructions issued on the subject by the Railway Board from time to time irrespective of the fact whether the arbitrator(s) is/are appointed by

Railway administration or by the court of law unless specifically directed by

Hon’ble court otherwise on the matter.

(7) Subject to the provisions of the aforesaid Arbitration and Conciliation Act'1996 and the rules there under and any statutory modifications thereof shall apply to the arbitration proceedings under this clause.

The provision of clause No. 63 and 64 of GCC will be applicable only for settlement of claims/disputes between the parties for value less than or equal to 20% of the value of the contract and when the claims or disputes are of value more than 20% of the value of contract, provision of clause No. 63 &

64 and other relevant clauses of tender will not be applicable and

arbitration will not be remedy for settlement of such disputes.

Annexure I (GCC part II)

REGISTERED ACKNOWLEDGEMENT DUE

Page No. 137

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Dated……………………….

…………………………………………………

…………………………………………………

Sub. (i) ………………………………………………(name of work)

……………………………………………………………………………

1

2

Ref.-

(ii) Acceptance letter No.................... …………………

(iii) Understanding/Agreement No... ……………………………………

.................................................. (Quote specific application of Contractor for extension to the date received……………………………………….

Dear Sir,

The stipulated date for completion of the work mentioned above is.......................................from the progress made so far and the present rate of progress, it is unlikely that the work will be completed by the above date (or However, the work was not completed on this date).

2 Expecting that you may be able to complete the work, if some more time is given, the competent authority, although not bound to do so, hereby extends .the time for from………………………………………………………………… completion

3

Please note that an amount equal to the liquidated damages for delay in the completion of the work after the expiry of. ..........................................(give here the stipulated date for completion with/without any penalty fixed earlier) will be recovered from you as mentioned in clause, 17(4) of the

General Conditions of Contract for the extended period, notwithstanding

the grant of this extension. You may proceed with the work accordingly.

4

5

6

The above extension of the completion date will also be subject to the further condition that no increase in rates on any account will be payable to you.

Please intimate within a week of the receipt of this letter your acceptance of the extension of the conditions stated above.

Please note that in the event of your declining to accept the extension on the above said conditions or in the event of your failure after accepting or acting up to this extension to complete the work by............................ (here mention the extended date, further action will be taken in terms of clause 62 of the General

Conditions of Contract.

Yours faithfully,

For and on behalf of the President of India.

'Annexure II of GCC part II'

(a)

(a) Serial No.. ………………….Serial No…………………………….

(b) Date........................... Date. .................................................

Name of person examined... ...........................

Page No. 138

3

4

5

6

7

8

9

Note

2

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

I certify that I have personally examined (name) .................................................

...............................................……………………………………………………

………..

Father's name .............................. son/daughter of.............................

…........................................residing at ............................................

Sex...............................................................

Residence .......................................................................

Date of birth if, available, and/or certified age

………………………………………

……….

Physical fitness....................... …

Identification marks................. …

Reasons for

Refusal to grant certificate, or (b) revoking

His/her identification marks are the

Certificate..............................

Signature or left hand thumb

Impression of the person Examined

.................................................

Initials of Certifying Surgeon

Signature or left hand thumb impression of the person examined

.................................................

Initials of Certifying Surgeon

In case of physical disability, the exact details of the cause of the physical disability should be clearly stated.

'Annexure III of GCC part II'

REGISTERED POST A.D

.................................................Railway

To M/s................................................................................

.......................................................................................................

Dear Sir,

Contract Agreement No.... ..........................………………………………… in connection with.......................... ............................…………

Inspite of repeated instructions to you by the subordinate offices as well as by this office in various letters of even No.................................. dated.............................. you have failed to start work/show adequate progress and/or submit detailed programme for completing the work.

Your attention is invited to this office/Chief Engineer's office letter

No........................dated..............................in reference to your representation

Page No. 139

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

3 dated....................................

As you have failed to abide by the instructions issued to commence the work/to show adequate progress of work you are hereby given 7 days notice in accordance with clause 62 of General Conditions of contract to commence works to make good the progress, failing which further action as provided in clause 62 of the General Conditions of Contract viz. to terminate your Contract and complete the work at your risk and cost will be taken.

Kindly acknowledge receipt.

Yours faithfully for and on behalf of the President of India

'Annexure IV of GCC part II'

REGISTERED POST A.D

.................................................Railway

(Without Prejudice)

To

M/s. ................................................. ..................................………

................................................ .................................................

Contract Agreement No…………………………………………………….. in connection with .........…………………………………………………….

Dear Sir,

2

Seven days notice under clause 62 of General Conditions of Contract was given to you under this office letter of even Number dated................................................but you have taken no action to commence the work/show adequate progress of the work.

You are hereby given 48 hours notice in terms of clause 62 of General

Conditions of Contract and on expiry of this period your above contract will stand rescinded and the work under this contract will be carried out at your risk and cost and consequences which may please be noted.

Kindly acknowledge receipt

Yours faithfully for and on behalf of the President of India

'Annexure V of GCC part II'

REGISTERED POST A.D

.................................................Railway

(Without Prejudice)

Date:…………… No.

To

M/s………………………………….

………………………………………

Contract Agreement No………………………….

Page No. 140

OPEN TENDER NOTICE NO. CR/BB/TELE/2013/09 dated. 22/2/2013

Dear Sir,

In connection with………………………………..

Forty eight hours (48 hrs) notice was given to you vide this office letter of even number dated…………………., but you have taken no action to commence the work show adequate progress of the work.

Since the period of 48 hours notice has already expired, the above contract stands rescinded in terms of clause 62 of General Conditions of contract and the work under this contract will be carried out at your risk and cost.

Kindly acknowledge receipt

Yours faithfully for and on behalf of the President of India

END

Page No. 141

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