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HERE’S HOW TO USE THE CONTENTS OF
PAN’S CARD AGENT PACKET
DISCLAIMER: The forms and information contained in this document are intended to serve as a guide. This document is
for your reference only and should not be construed as legal, financial or business advice. The Pennsylvania Association
of Notaries does not represent or endorse the suitability, accuracy, reliability or completeness of any information in this
document, and expressly disclaims all representations and warranties of any kind as to the results that may be obtained
from the use of the information in this document. You agree that your access to, and use of, the information in this document is on an 'as-is', 'as available' basis and you acknowledge that any reliance upon any information in this document
shall be at your sole risk.
Use this checklist to make sure you complete your application
for a PennDOT Card Agent authorization properly.
Date Done
A card agent is a notary public commissioned by the Department of State
who is approved by the Department of Transportation to issue temporary
registration cards in conjunction with applications for transfer of
registration plates.

You must be a commissioned notary public or obtain your notary
commission before applying to become a card agent. You must place
your notary seal on the card agent application.

You must have an office with a desk, telephone service, fax machine,
copy machine and secure storage for temporary registration cards.

You must have an active e-mail address that you check regularly.
Read PennDOT’s Card Agent Packet

Read the Card Agent Application Requirements on Pages 3 and 4.

Read the Card Agent Services Agreement on Pages 6 through 23.
Complete a PennDOT-certified Agent Services Training Course

You must attach proof of education to your card agent application
Order a PA State Police Criminal Record Check.

From the State Police: Complete Part I of Form SP4-164 and mail it to
the State Police Central Repository. A response may take three weeks or
longer. Fee is $8.
—OR—
From PAN: Complete PAN’s Request for Criminal Record Check and
mail or fax it to PAN. We will send your results by fax within 24 hours.
Fee is $15.

You will send the results of the criminal record check(s) to PennDOT
with your card agent application.
PAN-27C (06-16)
Pennsylvania Association of Notaries
One Gateway Center, Suite 401
420 Fort Duquesne Boulevard
Pittsburgh, PA 15222-1498
800-944-8790 — www.notary.org
Use this checklist to make sure you complete your application
for a PennDOT Card Agent authorization properly.
Date Done
Order a $3,000 card agent bond.

Complete the $3,000 Card Agent Bond Order Form from PAN’s
insurance broker, E. R. Munro and Company.

Make a check for $100 payable to E. R. Munro and Company.

Return the Card Agent Bond Application to E. R. Munro and Company.
Munro will send you the completed bond, Form MV-375, that you will
need to send to PennDOT with your application.
Read and understand the following laws:

Pa.C.S. Title 75 Vehicles, Chapters 11, 13, 23 and 75

Pa. C.S. Title 75 Vehicles, Section 6114

Pa. Code Title 67 Transportation, Chapter 43
Complete a Card Agent’s or Full Agent’s Affidavit

You cannot complete the affidavit until you have read and understand the
laws listed in the step above.

You must sign the affidavit before another notary. You cannot notarize
your own signature.
Complete PAN’s Agent/Messenger Verification of Sanction or Investigation
(PAN-219)
Complete PAN’s Affidavit Regarding Outstanding Liabilities (PAN-13)
Complete PAN’s Card Agent Application (PAN-215).

Read and follow the instructions at the top of the form.
Mail two (2) copies of all application materials in one 9” by 12” envelope to:
Department of Transportation
Bureau of Motor Vehicles
Regulated Client Services Section
1101 South Front Street, First Floor
Harrisburg, PA 17104
If PennDOT approves your application, you will receive an authorization in
the mail.

You must display the authorization prominently in your place of business.
Visit PennDOT’s Dealer and Agent Forms, Publications and FAQs page.

http://www.dmv.pa.gov/Information-Centers/Business-Partner
/Pages/Dealer-Forms.aspx
Thank you for choosing PAN.
PAN-27C (06-16)
Pennsylvania Association of Notaries
One Gateway Center, Suite 401
420 Fort Duquesne Boulevard
Pittsburgh, PA 15222-1498
800-944-8790 — www.notary.org
Pennsylvania Association of Notaries
CARD AGENT APPLICATION
Instructions
The Bureau of Motor Vehicles (BMV) requires prospective Card Agents to submit specific information as part of the application
process. The Pennsylvania Association of Notaries supplies this form as a convenience to assist you in completing your
application to become a Card Agent. Examples to help you fill out the form are shown on the back.
1.
2.
3.
4.
5.
6.
7.
8.
Complete all sections of PAN’s Card Agent Application.
Attach a notarized affidavit that no monies are due and owed to the Commonwealth by the applicant business or by the
owners or officers of the applicant business.
Attach a notarized Card Agent’s or Full Agent’s Affidavit.
Attach an Agent / Messenger Verification of Sanction or Investigation.
Attach the results of your Criminal Record Check.
Attach your $3,000 Card Agent Bond.
Attach a $60 check or money order payable to “Commonwealth of Pennsylvania.”
Submit two complete copies of this Card Agent Application to:
Bureau of Motor Vehicles
Regulated Client Services Section
1101 South Front Street, First Floor
Harrisburg, PA 17104
NAME (Print your name as shown on your notarial commission)
SOCIAL SECURITY NUMBER
ADDRESS
PHONE NUMBER
FAX NUMBER
_________________________________________________________
Street
_________________________________________________________
City
State
CARD AGENT NUMBER (“82” number, if already licensed as a card agent)
SIGNATURE
E-MAIL ADDRESS (required)
Zip
NOTARY SEAL (Place rubber stamp here)
DATE
EXPERIENCE — Describe your qualifications to become a Card Agent (See examples on back)
EDUCATION — List any motor vehicle course(s) or seminar(s) you have taken, including the date(s)
SECURITY PLAN — Describe the method you will use to securely store temporary registration cards, applications, supplies, etc.
NOTICE
Page 1 of 2
PAN-215 (6-16)
An applicant shall not be under sanction or investigation by the Department of Transportation for
violations of the Vehicle Code (75 Pa. C. S.) or Departmental regulations.
Prior violations of the Vehicle Code or Departmental regulations may disqualify an applicant, as
such violations, depending upon the circumstances, may be taken into account in the evaluation
of the application.
The Department may deny an application for card agent service upon determining that the
applicant is not capable of performing the duties of a card agent service in a manner consistent
with the public interest.
EXAMPLES
Refer to the examples below as you fill out the sections on the front of this form. Provide as
much information as possible regarding your ability to meet or exceed the requirements for card
agent service.
The examples are for reference purposes only. Your information will be different.
Experience
“I was just commissioned as a Notary Public in June of 2016.”
“I have been a notary public for 14 years.”
“I have worked for a used car dealer for 4 years and have experience with motor vehicle forms.”
Education
“I completed PAN’s MV course in April, 2016.”
“I am registered to take PAN’s motor vehicle training seminar on September 3 & 4, 2016.”
“Pennsylvania Automotive Association Titling and Registration Certification Program — Harrisburg, PA — March
24-25, 2016”
Security Plan
“I have a metal office desk with a lockable drawer for storing the temporary registration cards.”
“I have a lockable, metal storage cabinet for storing temporary registration cards.”
“I have a small fire-rated safe for storing the temporary registration cards.”
Pennsylvania Association of Notaries
One Gateway Center, Suite 401
420 Fort Duquesne Boulevard
Pittsburgh, PA 15222-1498
Telephone: 800-944-8790 / Fax: 800-707-7075
Page 2 of 2
PAN-215 (6-16)
PAN’S CRIMINAL RECORD CHECK
PLEASE TYPE OR PRINT CLEARLY
CUSTOMER INFORMATION
Name of Person Requesting Record: ________________________________________________________
Business Name (if applicable): ______________________________________________________________
PAN Customer Number (if known): __________________________________________________________
Address: _________________________________________________________________________________
City: __________________________________
______ State: _________________ Zip: _________________
E-Mail Address: ___________________________________________________________________________
Phone Number: ____________________________ Fax Number: _________________________________
Please send the results via:
o Fax
o E-mail
o Mail
SUBJECT INFORMATION
First, Middle, Last Name: ___________________________________________________________________
Social Security Number (optional): ________ - _____ - ___________
Birth Date (MM / DD / YYYY): _______ / _______ / _______
Gender: (optional)
o Male
o Female
Race: (optional) __________________________________
Cost is $15 ($8 State Police Fee and $7 PAN Service Fee)
PAYMENT INFORMATION
Type of Card (check one):
o VISA
o MasterCard
o Discover
o American Express
Name on Card:____________________________________________________________________________
Card Number: ______________________________ Expiration Date: _______ *Security Code: _______
Billing Address: ___________________________________________________________________________
City: __________________________________
______ State: _________________ Zip: __________________
Cardholder’s Signature: __________________________________
________________________________
______
*The security code is the three or four-digit number printed on the face or the signature panel of your credit card.
Upon completion, please submit this form to PAN via Mail, Fax or E-mail.
PAN will return a response (“no record”) Or (“under review”) in 24 hours of receipt.
Pennsylvania
Association of Notaries
One Gateway Center, Suite 401
420 Fort Duquesne Boulevard
Pittsburgh, PA 15222-1498
Phone: 800.944.8790
Fax: 800.707.7075
E-mail: [email protected]
PAN 51 6-16
PENNSYLVANIA STATE POLICE
SP 4-164 (7-2015)
REQUEST FOR CRIMINAL RECORD CHECK
1-888-QUERYPA (1-888-783-7972)
This form is to be completed in ink by the requester – (information will be mailed to the
requester only). If this form is not legible or not properly completed, it will be returned
unprocessed to the requester. A response may take four weeks or longer.
FOR CENTRAL REPOSITORY USE ONLY
CONTROL NUMBER
TRY OUR WEBSITE FOR A QUICKER RESPONSE
https://epatch.state.pa.us
REQUESTER
NAME
AFTER COMPLETION MAIL TO:
ADDRESS
PENNSYLVANIA STATE POLICE
CENTRAL REPOSITORY – 164
1800 ELMERTON AVENUE
HARRISBURG, PA 17110-9758
CITY/STATE/
ZIP CODE
DO NOT SEND CASH OR PERSONAL
CHECK
TELEPHONE NO.
(AREA CODE)
CHECK ONE BLOCK
INDIVIDUAL/NONCRIMINAL JUSTICE AGENCY – ENCLOSE
A CERTIFIED CHECK/MONEY ORDER IN THE AMOUNT OF
$8.00, PAYABLE TO:
“COMMONWEALTH OF PENNSYLVANIA”
THE FEE IS NONREFUNDABLE
NOTARIZED INDIVIDUAL/NONCRIMINAL JUSTICE AGENCY –
ENCLOSE A CERTIFIED CHECK/MONEY ORDER IN THE
AMOUNT OF $13.00, PAYABLE TO:
“COMMONWEALTH OF PENNSYLVANIA”
THE FEE IS NONREFUNDABLE
FEE EXEMPT-NONCRIMINAL JUSTICE AGENCY – NO FEE
SUBJECT OF RECORD CHECK
(FIRST)
MAIDEN NAME AND/OR ALIASES
(MIDDLE)
(LAST)
SOCIAL SECURITY NUMBER
DATE OF BIRTH
(MM/DD/YYYY)
SEX
RACE
The Pennsylvania State Police response will be based on the comparison of the data provided by the requester
against the information contained in the files of the Pennsylvania State Police Central Repository only.
FEES FOR REQUESTS - $8.00. NOTARIZED FEE REQUESTS - $13.00.
***MAKE ALL MONEY ORDERS PAYABLE TO: COMMONWEALTH OF PENNSYLVANIA ***
REASON FOR REQUEST
◄◄◄◄◄◄CHECK THE BOX THAT MOST APPLIES TO THE PURPOSE OF THIS REQUEST►►►►►►
INTERNATIONAL ADOPTION - INTERNATIONAL ADOPTION MUST BE NOTARIZED AND MAILED IN. ($13.00 FOR REQUEST)
ADOPTION (DOMESTIC)
EMPLOYMENT
VISA
OTHER
WARNING: 18 Pa.C.S. 4904(b) UNDER PENALTY OF LAW - MISIDENTIFICATION OR FALSE STATEMENTS OF IDENTITY TO OBTAIN CRIMINAL
HISTORY INFORMATION OF ANOTHER IS PUNISHABLE AS AUTHORIZED BY LAW.
Homeland Security is Everyone’s Responsibility - Pennsylvania Terrorism Tip Line 1-888-292-1919
Card Agent’s or Full Agent’s Affidavit
Commonwealth of Pennsylvania
SS:
County of __________________
Before me, the undersigned officer, personally appeared _____________________________ to me known, who, being
duly sworn according to law, doth depose and say that he / she has read and understands the provisions of the Agent
Services Agreement and its attachments (including but not limited to its Exhibit B, Program Requirements, that may
be amended from time to time), Title 75, Chapter 11 (relating to certificate of title and security interests), Chapter 13
(relating to registration of vehicles), Chapter 23 (relating to motor vehicle transaction recovery fund), Section 6114
(relating to limitation on sale, publication and disclosure of records) and Chapter 75 (relating to authorization of messenger and agent services) of the Pennsylvania Consolidated Statutes, and Title 67, Chapter 43 (relating to temporary cards
and plates) of the Pennsylvania Code, in compliance with the requirements stated in the Agent Services agreement
executed between _________________________________ and the Pennsylvania Department of Transportation on
the ______ day of _____________, 20___.
________________________________________________
Signature of Affiant
Subscribed and sworn to before me this ______day of ____________, 20___.
________________________________________________
Signature of Notary Public
PAN 227 7-14
Card Agent’s or Full Agent’s Affidavit
Commonwealth of Pennsylvania
SS:
County of __________________
Before me, the undersigned officer, personally appeared _____________________________ to me known, who, being
duly sworn according to law, doth depose and say that he / she has read and understands the provisions of the Agent
Services Agreement and its attachments (including but not limited to its Exhibit B, Program Requirements, that may
be amended from time to time), Title 75, Chapter 11 (relating to certificate of title and security interests), Chapter 13
(relating to registration of vehicles), Chapter 23 (relating to motor vehicle transaction recovery fund), Section 6114
(relating to limitation on sale, publication and disclosure of records) and Chapter 75 (relating to authorization of messenger and agent services) of the Pennsylvania Consolidated Statutes, and Title 67, Chapter 43 (relating to temporary cards
and plates) of the Pennsylvania Code, in compliance with the requirements stated in the Agent Services agreement
executed between _________________________________ and the Pennsylvania Department of Transportation on
the ______ day of _____________, 20___.
________________________________________________
Signature of Affiant
Subscribed and sworn to before me this ______day of ____________, 20___.
________________________________________________
Signature of Notary Public
PAN 227 7-14
Pennsylvania Association of Notaries
AGENT / MESSENGER VERIFICATION
OF SANCTION OR INVESTIGATION
Instructions
The Bureau of Motor Vehicles (BMV) requires prospective Agents and Messengers to submit specific information
as part of the application process. The Pennsylvania Association of Notaries supplies this form as a convenience to
assist you in completing your application to become an Agent or Messenger.
1. Print your name on the first line of the verification.
2. Sign and date the verification. The verification is not sworn, and does not require notarization.
3. Submit the verification with your application materials.
Bureau of Motor Vehicles
Regulated Client Services Section
1101 South Front Street, First Floor
Harrisburg, PA 17104
Note: Prior violations of Title 75, Pennsylvania Consolidated Statutes (“Vehicle Code”) or Departmental regulations
may disqualify an applicant, as such violations, depending on the circumstances, may be taken into account in the
evaluation of the application.
VERIFICATION
I, _______________________________ verify that I am not under
sanction or investigation by the Pennsylvania Department of
Transportation for violation of Title 75, Pennsylvania Consolidated
Statutes (“Vehicle Code”) or Departmental regulations.
I understand that any false statements made herein are subject to
the penalties of Title 18, Pennsylvania Consolidated Statutes,
Section 4904 [18 Pa.C.S. §4904] relating to unsworn falsification to
authorities.
_______________________________
Signature
_______________________________
Date
Pennsylvania Association of Notaries
One Gateway Center, Suite 401
420 Fort Duquesne Boulevard
Pittsburgh, PA 15222-1498
Telephone: 800-944-8790 / Fax: 800-707-7075
Page 1 of 1
PAN-219 (6-16)
Pennsylvania Association of Notaries
AFFIDAVIT REGARDING
OUTSTANDING LIABILITIES
Instructions
The Bureau of Motor Vehicles (BMV) requires prospective Agents and Messengers to submit specific information
as part of the application process. The Pennsylvania Association of Notaries supplies this form as a convenience to
assist you in completing your application to become an Agent or Messenger.
1. Take this form to a notary public. You cannot notarize your own affidavit.
2. Swear or affirm that the information you have given is true and correct, and sign the affidavit before the notary.
3. Submit the notarized affidavit with your application materials.
Bureau of Motor Vehicles
Regulated Client Services Section
1101 South Front Street, First Floor
Harrisburg, PA 17104
AFFIDAVIT
State of Pennsylvania
County of ________________________
Before me, the undersigned officer, personally appeared __________________ ,
to me known, who, being duly sworn according to law, did depose and say that the
outstanding liabilities of the business or of the owners and officers of the business due
and owing to the Commonwealth of Pennsylvania, if any, are as follows:
(____) None
(____) _______________________________________
Name of Department owed and amount owed
(____) _______________________________________
Name of Department owed and amount owed
and deponent said nothing further.
_______________________________
Signature of Affiant
Sworn to and subscribed before me this
day of
Date
, 20____.
_______________________________________________
Notary Public
Pennsylvania Association of Notaries
One Gateway Center, Suite 401
420 Fort Duquesne Boulevard
Pittsburgh, PA 15222-1498
Telephone: 800-944-8790 / Fax: 800-707-7075
Page 1 of 1
PAN-13 (6-16)
$3,000 CARD AGENT BOND ORDER FORM
INSTRUCTIONS:
ACT 152 of 2002 was signed into law on December 9, 2002 and went into effect on
June 9, 2003. All Card Agents are required to file and maintain with the Pennsylvania
Department of Transportation, Bureau of Motor Vehicles, a bond in the amount of $3,000. This
is in addition to the $10,000 Notary bond you already have to support your notary commission.
The cost of the Card Agent bond is $100 for 3 years. To purchase the $3,000 bond,
please proceed as follows:
1. Complete this form in its entirety.
2. Attach your $100 check or money order payable to E. R. Munro and Company.
3. Mail this completed form and your check or money order to E. R. Munro and Company
to the address shown above.
4. Or, scan the completed form and E-mail it to [email protected] We can accept
either a debit or credit card for the $100 payment.
5. Or, fax the completed form to E. R. Munro and Company to 412-281-6195. We can
accept either a debit or credit card for the $100 payment.
6. Your bond will be mailed to you so that you can sign it and send it to the Department of
Transportation with your other documents to apply for your Card Agent contract.
Please Print or Type: Name and Address – (Exactly as listed on your Notary Commission)
________________________________________________________________________
Name
________________________________________________________________________________________
Street Address
________________________________________________________________________________________
City
County
_____________________________________
Telephone Number
State
Zip Code
___________________________________
Fax Number
________________________________________________________________________________________
E-mail Address
ERMCO-47-2-2015
FACT SHEET
Insurance Verification Responsibilities of an Issuing Agent
PURPOSE
This fact sheet explains Issuing Agents’ responsibilities in verifying proof of vehicle insurance when
issuing vehicle registration in the Commonwealth of Pennsylvania. It describes the documents that must
be used by a vehicle owner to serve as acceptable proof of insurance.
REQUIREMENTS
Pennsylvania’s financial responsibility law requires that one of the following items must be used to serve
as acceptable proof of insurance. No other forms or receipts are acceptable as proof of insurance.
1. An insurance identification card issued by an insurance carrier or by a self-insured. The
Department of Transportation issues a certificate to self-insureds who are then authorized to
produce an insurance I.D. card; or,
2. The declaration page of an insurance policy or a copy thereof; or,
3. A copy of a valid binder of insurance which contains all of the information required to appear on the
I.D. card, excluding the policy number, and is signed by a licensed insurance agent or broker; or,
4. A valid copy of an application for insurance to the Pennsylvania Assigned Risk Plan which contains
all of the information required to appear on the I.D. card, excluding the policy number, and is
signed by a licensed producer (insurance agent).
NOTE: A computer generated copy of the vehicle insurance application signed by the insurance agent
is acceptable when the signature of the insurance agent is an original, in lieu of the carbon copy of a
valid binder of insurance or application for insurance to the Pennsylvania Assigned Risk Plan
(numbers 3 and 4 above). A legible photocopy, facsimile or printout of an electronic transmission of a
document listed above (numbers 1 through 4) are acceptable provided the issuing agent receives the
photocopy, facsimile or printout directly from a licensed insurance company or licensed insurance
agency. The photocopy, facsimile or printout must be on the letterhead of the company or the agency
or with a letter written upon the insurance company’s or agency’s letterhead. The letterhead
photocopy, facsimile or printout of the proof of insurance document or letter on company/agency
letterhead document must specifically reference the proof of financial responsibility by the insured's
name and address, vehicle make, model and Vehicle Identification Number (VIN) of the insured
vehicle. An issuing agent may not accept a photocopy, facsimile or printout of an electronic
transmission as proof of financial responsibility when the issuing agent is also acting as an insurance
agent for the licensed insurance company or agency.
NOTE: Hand printed identification cards, issued by a Pennsylvania licensed insurance company or
agency, are unacceptable.
Each of the documents listed above should be in the customer’s name. According to the Pennsylvania
Insurance Department, most policies written in Pennsylvania cover the insured person listed on the card
and any immediate family members dwelling in the same household.
However, not all policies have the blanket coverage. Therefore, if the customer states that he/she is
covered on the policy and the provided documentation is in the name of another family member, the
August 2014
- over -
issuing agent must request further proof of coverage such as the declaration page of the insurance policy
with one exception.
When an agent is transferring a registration plate and is presented with one of the items listed on the front
page as proof of insurance in a name that differs from the name shown on the transferred vehicle’s
registration card, the plate may be transferred and the proof of insurance is acceptable if both the old
registration card and the proof of insurance have the same vehicle identification number listed.
The Insurance Department has determined that an issuing agent may accept as proof of insurance for a
newly purchased vehicle, any of the items listed on the front of this fact sheet covering a vehicle being
traded or another vehicle being driven by the applicant at the time he/she acquires the new vehicle and
the names remain the same. It is the applicant’s responsibility to contact his/her insurance agent or broker
to extend his/her coverage to the newly purchased vehicle. (Items may be listed with the newly purchased
vehicle’s description.)
Insurance identification cards must contain the words “Financial Responsibility Identification Card,” name
and address of the insured, vehicle make, model year and vehicle identification number. In addition, the
card must contain the insurance company name, company code, policy number or self-insurance
certificate number, effective and expiration dates.
Each vehicle belonging to a fleet must have an individual insurance I.D. card or an insurance I.D. card
that contains a statement, such as, “insurance coverage provided on all vehicles of fleet.” Fleet I.D. cards
should list the name and address of the insured, insurance company name, company code number, policy
number, effective and expiration dates. In addition, a separate document should be provided by the fleet
owner and carried in the vehicle that specifically identifies the insured vehicles by vehicle make, model
year and vehicle identification number.
The binder of insurance is an application that becomes a legitimate binder when signed and dated by the
insurance agent or broker and dated. If the binder is presented as proof of insurance, check carefully for
the agent or broker signature and date. A binder of insurance or an application to the Pennsylvania
Assigned Risk Plan, signed and dated by a licensed producer (insurance agent), is valid until replaced by
a policy.
Telephone calls to insurance agents for insurance verification purposes may not be made by issuing
agents. The Vehicle Code provides that proof of financial responsibility be verified by issuing agents
examining one of the acceptable items listed on the front of this fact sheet. However, issuing agents may
telephone an insurance agent to request that a photocopy, facsimile or printout of an acceptable proof of
insurance be provided. Photocopy, facsimile (FAX) or printout copies of an acceptable proof of insurance
document may be accepted by an issuing agent when sent by the vehicle owner’s insurance company or
agency directly to the issuing agent’s office for verification purposes. NOTE: Vehicle owners may not
deliver the above copies to the issuing agent’s office. Photocopies, facsimile (FAX) or printout copies of
proof of insurance documents must be provided to the issuing agent on the letterhead of the company or
agency, or with a letter written upon the company’s or agency’s letterhead and must specifically reference
the proof of financial responsibility by the insured’s name and address, the make, model and vehicle
identification number (VIN) of the insured vehicle.
The Vehicle Code prohibits an issuing agent acting as an insurance agent for a licensed insurance
company or agency from accepting an electronically transmitted proof of financial responsibility document.
In order for the issuing agent to show evidence that supports the agent’s compliance with verifying proof
of insurance documents, Department regulations require the agent to maintain copies of the documents
used for insurance verification. The agent’s copy of the temporary registration card (yellow copies of Form
MV-1, MV-4ST an MV-120), copies of related documents and copies of the insurance documents must be
retained at the place of business of the issuing agent for at least 3 years. Copies of these documents
must be available for inspection by police and authorized representatives of PennDOT when conducting
audits of the issuing agent’s files to verify compliance with Departmental regulations.
Only an authorized online agent may issue temporary vehicle registration to transport a vehicle to another
state. The authorized agent must ascertain that the applicant is an out-of-state resident by examining the
applicant’s out-of-state driver’s license. When a person from another state has moved to Pennsylvania
and is applying for a Pennsylvania Certificate of Title and registration, the issuing agent cannot accept
out-of-state insurance documents as proof of insurance unless the insurance company is authorized to
sell motor vehicle insurance in Pennsylvania. To determine whether or not the out-of-state insurance
company is authorized to provide vehicle insurance in Pennsylvania, the issuing agent must contact the
Insurance Department at (717) 787-2317. The Insurance Department service representative will verify
whether or not the insurance company is licensed to write vehicle insurance in Pennsylvania and provide
the issuing agent a telephone number for the out-of-state insurance company. The issuing agent must
then contact the out-of-state insurance company and request written proof that satisfactorily shows the
company is licensed in Pennsylvania to sell vehicle insurance and the liability insurance coverage
provided is in compliance with Pennsylvania’s insurance laws and that the applicant is currently covered.
The issuing agent must instruct the applicant to obtain an acceptable proof of insurance document issued
by an insurance company licensed in Pennsylvania to sell vehicle insurance. NOTE: Handwritten
insurance I.D. cards are not permitted to be issued by Pennsylvania licensed insurance companies or
agents. However, if the handwritten proof of financial responsibility is acceptable proof of insurance in the
state where the vehicle is to be registered, for intransit tag issuance, the issuing agent is authorized to
accept a handwritten insurance card as proof, provided the issuing agent receives written confirmation
from the applicable state, insurance company or insurance agency that handwritten proof is acceptable in
that state.
Other insurance verification information is available to issuing agents from the Bureau. A “Proof of
Insurance” poster and “Insurance Verification Responsibilities of an Issuing Agent Questions and
Answers” handout are available upon request and may be obtained by sending a request to the Bureau
using the address listed at the bottom of the front page of this fact sheet.
Insurance Verification Responsibilities of an Issuing Agent
Questions and Answers
July 2009
Below are listed the most frequently asked questions and answers concerning proof of insurance.
Q1. What items must be used by a vehicle owner to serve as acceptable proof of insurance?
A1. 1. An insurance identification card issued by an insurance carrier or by a self-insured. The
Department of Transportation issues a certificate to self-insured who are then authorized to
produce an insurance ID card; or,
2. The declaration page of an insurance policy or a copy thereof; or
3. A copy of a valid binder of insurance, which contains all the information required to appear
on the ID card, excluding the policy number, and is signed and dated by a licensed insurance
agent or broker; or,
4. A valid copy of an application for insurance to the Pennsylvania Assigned Risk Plan, which
contains all of the information required to appear on the ID card, excluding the policy number,
and is signed and dated by a licensed producer (insurance agent).
NOTE: A computer generated copy of the vehicle insurance application signed by the
insurance agent is acceptable when the signature of the insurance agent is an original, in lieu
of the carbon copy of a valid binder of insurance or application for insurance to the
Pennsylvania Assigned Risk Plan (number 3 and 4 above). A legible photocopy, facsimile
(FAX) or printout of an electronic transmission of a document listed above (numbers 1 through
4) are acceptable provided the issuing agent receives the photocopy, facsimile (FAX) or
printout directly from a licensed insurance company or licensed insurance agency. The
photocopy, facsimile (FAX) or printout must be on the letterhead of the company or the agency
or with a letter written upon the insurance company's or agency's letterhead. The letterhead
photocopy, facsimile (FAX) or printout of the proof of insurance document or letter on
company/agency letterhead document must specifically reference the proof of financial
responsibility by the insured's name and address, vehicle make, model and vehicle
identification number (VIN) of the insured vehicle. An issuing agent may not accept a
photocopy, facsimile (FAX) or printout of an electronic transmission as proof of financial
responsibility when the issuing agent is also acting as an insurance agent for the licensed
insurance company or agency.
NOTE: Hand-printed identification cards issued by a Pennsylvania licensed insurance
company or agency are unacceptable.
Q2. What is required to be printed on a financial responsibility (insurance) ID card?
A2. The Pennsylvania Vehicle Code, Section 1782(d) and Insurance Department Regulations,
Chapter 67.21 require insurers to issue financial responsibility (insurance) ID cards containing
the following:
NOTE: Vehicle owners may not deliver the faxed copies to the issuing agent's office.
1. Title of card, "Financial Responsibility Identification Card."
2. NAIC number of the insurer or self-insurance certificate number.
Issuing Agent - Questions and Answers - Page 2
July 2009
3. Name of the insurer or self-insurer.
4. Name and address of the named insured or motor vehicle registrant when the vehicle is
self-insured.
5. Description of Vehicle: Year, make and vehicle identification number (VIN). The model of
the vehicle may be used as the make. All digits of the vehicle identification number must
appear on the ID card.
6. Policy number where applicable.
7. Effective date: month, day and year of the policy must be shown.
8. Policy expiration date or the following inscription below the effective date: "Not valid for
more than one year from effective date."
NOTE: When a policy holder or self-insurer has five or more vehicles registered in the
Commonwealth of Pennsylvania, the insurer or self-insurer may use the statement "all owned
vehicles" or "all owned and leased vehicles" instead of a specific vehicle description on each
ID card. However, each vehicle must have an ID card issued for it; in addition, a separate
document should be provided by the fleet owner and carried in the vehicle that specifically
identifies the insured vehicles by vehicle identification number, make and body style.
Q3. May verification of insurance information be made by telephoning the applicant's
insurance agent?
A3. No. The Pennsylvania Vehicle Code requires that proof of financial responsibility be verified by
issuing agents examining one of the acceptable items listed under Question #1. Therefore,
telephone calls to insurance agents for insurance verification purposes may not be made by
issuing agents. However, issuing agents may telephone an insurance agent to request that a
photocopy, facsimile (FAX) or printout of an acceptable proof of insurance document be
provided.
Q4. May photocopy, facsimile (FAX) or printout copies of insurance documents be accepted
as proof of insurance?
A4. Photocopy, facsimile (FAX) or printout copies of an acceptable proof of insurance document
may be accepted by an issuing agent when sent by the vehicle owner's insurance company or
agency directly to the issuing agent's office for verification purposes. NOTE: Vehicle owner's
may not deliver the above copies to the issuing agent's office.
Q5. Why aren't photocopies, facsimile (FAX) or printout copies of insurance documents
allowed to be delivered to the issuing agent by the vehicle owner?
A5. The Pennsylvania Vehicle Code requires the information listed on photocopies, facsimile (FAX)
or printout copies to be delivered directly from the licensed insurance company or licensed
insurance agency to the issuing agent.
Issuing Agent - Questions and Answers - Page 3
July 2009
Q6. How must photocopies, facsimile (FAX) or printout copies of proof of insurance
documents be presented to the issuing agent?
A6. Photocopies, facsimile (FAX) or printout copies of proof of insurance documents must be
provided to the issuing agent on the letterhead of the company or agency, or with a letter
written upon the company's or agency's letterhead and must specifically reference the proof of
financial responsibility by the insured's name and address, the make, model and vehicle
identification number (VIN) of the insured vehicle.
Q7. May an issuing agent acting as an insurance agent for the licensed insurance company
or licensed insurance agency accept a photocopy, facsimile (FAX) or printout of an
electronic transmission as proof of financial responsibility for an insured?
A7. No. The Pennsylvania Vehicle Code prohibits an issuing agent acting as an insurance agent
for a licensed insurance company or agency from accepting an electronically transmitted proof
of financial responsibility document.
Q8. Are "Auto Binder Receipt" or "Auto Policy Status" forms acceptable as proof of
insurance?
A8. No. Pennsylvania’s financial responsibility law requires that only those items listed under
Question #1 be used to serve as acceptable proof of insurance.
Q9. Are “Temporary Financial Responsibility Cards” acceptable as proof of insurance?
A9. Yes. Upon the ID cards expiration date, a letter is generated and mailed to the vehicle owner
requesting verification of a permanent ID card.
Q10. Are handtyped insurance I.D. cards acceptable as proof of insurance?
A10. Yes. As long as the issuing agent has no reason to believe the information provided is
fraudulent or the insurance agent or vehicle owner falsified the information listed on the ID
card. If an issuing agent has reason to believe the information provided is false or fraudulent,
the issuing agent may ask the vehicle owner to provide further proof of insurance by asking to
see the declaration page of the insurance policy or the binder accompanied by a letter on the
licensed insurance company or agency letterhead issued by the insurance agent.
Q11. Are handwritten insurance ID cards acceptable as proof of insurance?
A11. According to the Pennsylvania Insurance Department, handwritten insurance ID cards are not
permitted to be issued by Pennsylvania licensed insurance companies or agents. However, if
the handwritten proof of financial responsibility is acceptable proof of insurance in the state
where the vehicle is to be registered, for intransit tag issuance, the issuing agent is authorized
to accept a handwritten insurance card as proof, provided the issuing agent receives written
confirmation from the applicable state, insurance company or insurance agency that
handwritten proof is acceptable in that state.
Q12. Are all insurance binders valid for only 30 days?
A12. No. As a general rule, a binder is valid until an insurance policy is issued. However, some
binders stipulate when it expires, i.e., 15 days, 30 days, 45 days, etc.
Issuing Agent - Questions and Answers - Page 4
July 2009
Q13. If an applicant brings an expired insurance ID card in error to an issuing agent, must
the applicant be sent home to get his/her current card or can the issuing agent
telephone the insurance agent?
A13. The issuing agent may telephone the applicant's insurance agent to request the insurance
agent to provide a photocopy, facsimile (FAX) or printout copy of an acceptable proof of
insurance document accompanied by a letter on the insurance company or agency letterhead
to the issuing agent's office for verification purposes. Issuing agents may not telephone
insurance agents to verify an applicant's insurance information in lieu of examining an
acceptable proof of insurance document.
Q14. Must every insurance ID card list all the names covered by an insurance policy before
an issuing agent can issue a temporary plate or complete a transfer of registration
plates?
A14. No. The issuing agent may ask the applicant to provide the declaration page of the insurance
policy to verify if an applicant is covered by a policy.
Q15. Can an issuing agent accept an insurance ID card on May 29, 20XX with an expiration
date of May 31, 20XX to issue a temporary plate or transfer a registration plate?
A15. Yes. The proof of insurance document verified by the issuing agent was valid on the date the
temporary plate was issued or the registration plate was transferred.
Q16. May a vehicle owner present an insurance card in a company's name to use as proof of
insurance for a vehicle that is being titled in the individual owner's name?
A16. NO. The issuing agent must request written documentation from the insurance company that
state the individual owner's vehicle is covered by the business policy. The written
documentation in addition to the insurance ID card, declaration page or binder would be
acceptable as proof of insurance.
Q17. Must the issuing agent maintain copies of the proof of insurance document used for
insurance verification?
A17. Yes. The issuing agent is required to maintain legible copies of the documents used for
insurance verification for at least three years. These copies are required to be kept at the
issuing agent's established place of business.
Q18. Is an insurance ID card issued to an individual acceptable as proof of insurance to title
and issue a temporary registration plate in the name of a company?
A18. No. The insurance ID card is unacceptable as proof of insurance. If the individual is the
sole owner of the company, the issuing agent must see the declaration page of the applicant's
insurance policy. If upon review of the policy, the issuing agent determines that other vehicles
titled in the company name are covered by that policy, a temporary registration plate may be
issued. If no other company vehicles are listed on the applicant's declaration page,
temporary registration plate may not be issued using that document as proof of insurance.
If the individual is not the sole owner of the company, written documentation from the company
and the applicant's insurance agent is required in addition to the document submitted as proof
of insurance.
Issuing Agent - Questions and Answers - Page 5
July 2009
Q19. When a vehicle is "titled only" in excess of 14 days and the vehicle owner now wants to
obtain a registration plate, may the vehicle owner present a proof of insurance
document for another vehicle currently in the registrant's name?
A19. No. Insurance policies state that a vehicle owner has 14 days from purchase of a vehicle to
report additional/substitute vehicles to an existing policy. The vehicle owner is required to
obtain a binder for the vehicle before the issuing agent can issue a temporary plate.
Q20. May an issuing agent accept proof of insurance in a husband's name only for a vehicle
being titled and registered in a wife's name only?
A20. Yes. As long as the wife currently is in possession of a vehicle and the registration card and
the proof of insurance have the same vehicle identification number (VIN) listed. Otherwise,
the issuing agent must request the applicant to present the declaration page of the existing
insurance policy to verify coverage for the wife. If the wife's name is not listed on the
declaration policy, a binder of insurance in the wife's name would be required.
Q21. If a vehicle is being titled in a husband and wife's names, can an issuing agent accept
the current insurance ID card in one name and issue a temporary registration plate or
complete a temporary transfer of plate?
A21. Yes. It would be the responsibility of the insured to report the purchase of the new vehicle and
any other changes to the existing insurance policy to the insurance agent.
Q22. When a vehicle owner has died and the vehicle is being transferred to the surviving
spouse, may the insurance ID card in only the deceased spouse's name be used as
proof of insurance to transfer the registration plate?
A22. No. The insurance ID card would be unacceptable as proof of insurance. The issuing agent
must request the surviving spouse to present the declaration page of the existing insurance
policy or obtain a copy of a binder of insurance in his/her name. The declaration page of the
existing policy may have the surviving spouse's name listed, wherein the issuing agent could
transfer the plate. The surviving spouse must contact the insurance agent and make the
appropriate changes to the policy.
Q23. If a vehicle is being titled in two unrelated individual names, must an issuing agent see
both names on the insurance ID card as proof of insurance?
A23. No. A valid insurance ID card in one of the co-owner's names is acceptable as proof of
insurance.
Q24. If a vehicle is being titled in two names and one of the co-owners is a non-driver, must
an issuing agent see both names on the insurance ID card as proof of insurance?
A24. No. As long as one of the co-owner's names appears on the ID card, it is acceptable.
Q25. When an issuing agent is transferring a registration plate and is presented with one of
the acceptable proof of insurance items in a name that differs from the name shown on
the transferred vehicle's registration card, may the plate be transferred?
A25. The plate may be transferred and the proof of insurance is acceptable if the old registration
card and proof of insurance have the same vehicle identification number (VIN) listed.
Issuing Agent - Questions and Answers - Page 6
July 2009
Q26. Must a 16 year old son who wants to register a vehicle in his name have his own policy
or may he be a driver listed on his parent's policy?
A26. The son may own a vehicle and be covered by a parent's policy if the son's name is listed on
the parent's policy's declaration page and the son's vehicle identification number (VIN) is
shown on the policy. The son may also have a policy for the vehicle issued in his own name.
Q27. A vehicle is titled in the father's name only. The father is transferring ownership to his
son. The son presents a declaration page from his father's policy. The son does not
have his own policy. May an issuing agent accept the declaration page from his father's
policy as proof of insurance and issue a temporary plate?
A27. Yes. The son's name must be listed on the parent's policy's declaration page and the son's
vehicle identification number (VIN) is shown on the policy.
Q28. May an issuing agent accept a proof of insurance document, which lists information for
a passenger vehicle to issue a registration plate to a purchased motorcycle?
A28. Yes. The issuing agent may accept proof of insurance, which lists information for another
vehicle that an individual owns as proof to issue a temporary plate on a motorcycle as long as
the individual's insurance agent or broker provides documentation that coverage from the
original policy will be extended to the recently purchased motorcycle. If the coverage cannot
be extended, the individual must get a new binder for the motorcycle from the insurance
agent/broker prior to the issuing agent issuing a motorcycle registration plate.
Q29. Is a valid insurance ID card issued by an insurance company located in another state
acceptable as proof of insurance to issue temporary registration plates when an
applicant has moved to Pennsylvania?
A29. Currently, approximately 500 insurance companies are licensed to provide vehicle insurance
in Pennsylvania. Some of these companies are located outside the Commonwealth of
Pennsylvania. Applicants that produce a valid insurance ID card from an authorized insurance
company located out of state would be acceptable proof of insurance. To determine whether
the out-of-state insurance company is authorized to provide vehicle insurance in Pennsylvania,
the issuing agent must contact the Insurance Department at (717) 787-2317. The Insurance
Department service representative will verify whether or not the insurance company is licensed
to write vehicle insurance in Pennsylvania and provide the issuing agent a telephone number
for the out-of-state insurance company. The issuing agent must then contact the out-of-state
insurance company and request written proof that satisfactorily shows the company is licensed
in Pennsylvania to sell vehicle insurance, the liability insurance coverage provided is in
compliance with Pennsylvania's insurance laws and that the applicant is currently covered.
Q30. Is other insurance verification information available to issuing agents from the Bureau
of Motor Vehicles?
A30. Yes. Pennsylvania offers a fact sheet titled, "Insurance Verification Responsibilities of an
Issuing Agent" and a "Proof of Insurance" poster on its Driver and Vehicle Services Web site
at www.dmv.state.pa.us.
FACT SHEET
Agent Service Training
PURPOSE
This fact sheet explains the requirement for all authorized agent services and card agents to enter into
contract with PennDOT. These contracts require certain personnel to attend a PennDOT-certified Agent
Services Training Course. The purpose of this fact sheet is to provide specifics as to training
requirements for agent services and card agents and any business or association interested in being
certified to provide training.
WHO NEEDS TRAINING
DEFINITION:
•
Agent Service - Any person who primarily is involved in completing motor vehicle transactions
(MV-1, MV-4ST and MV-120) and is responsible for accuracy of motor vehicle applications.
•
Card agent - A notary public, commissioned by the Department of State, Bureau of Legislation,
Commissions and Elections, who is approved by PennDOT to issue temporary registration cards in
conjunction with applications for transfer of registration plates. A notary public from another state
may also serve as a card agent and may issue a temporary registration card to a Commonwealth
registrant who has purchased a vehicle in the state and who wishes to apply for transfer of a
Commonwealth registration plate. The notary shall be commissioned or licensed as a notary by a
governmental agency of the state.
Persons required to attend a PennDOT-certified Agent Services Training Course are determined by the
agent service or card agent and include, but are not limited to, business owners, corporate officers, title
clerks, finance and insurance personnel and office managers. Through the course of any routine audit or
investigation, should PennDOT determine an employee of an agent service falls within the definition
above, PennDOT will require the agent service or card agent to obtain the requested training for that
individual within an established time period.
Any agent service or card agent that is found out of compliance with any portion of their contract may be
directed to send any or all of their employees to attend a PennDOT-certified Agent Services Training
Course.
ENFORCEMENT OF TRAINING REQUIREMENT
During an audit or investigation, Commonwealth personnel may request proof that employees who require
training based on the definition above have attended a PennDOT-certified Agent Services Training
course. The request for proof of completion of a PennDOT-certified Agent Services Training Course may
also be made at any time when an agent service or card agent is not in full compliance with their contract.
ATTENDANCE/RECOGNITION
Attendees must provide government-issued photo identification to enter a PennDOT-certified Agent
Services Training Course. Upon completion of any PennDOT-certified Agent Services Training Course,
certified trainers must present each attendee with a document or certificate, which must include the
individual's name, the name of the training class, the certified training business or association’s name, and
the date and location of the training class. This information must be provided to PennDOT and retained
electronically by the certified trainer for a period of three years.
June 2014
- over -
The original document or certificate should be retained by the attendee. The agent service or card agent
employer must retain a copy on file at the place of business for audit purposes.
TIMEFRAME FOR TRAINING
Applicants for an Agent Services or Card Agent Agreement shall complete and ensure that each
employee involved in providing agent services completes the PennDOT-certified Agent Services Basic
Title and Registration Training Course prior to the applicant or it’s employee’s involvement in provisions of
service.
Agent service or card agent employees with more than one year of experience as an employee of an
agent service or card agent, whose direct responsibilities fall within the definition of those requiring
training, and who have no history of sanctions or contractual non-compliance are required to take a
PennDOT-certified Agent Services Training Course not more than one year from entering into a contract
or date of hire. This PennDOT-certified Agent Service Training Course may be either the Basic Title and
Registration Training Course or the Advanced Refresher Agent Services Training Course.
All employees are required to attend a PennDOT-certified Advanced Refresher Agent Services Training
Course at least every two years.
WEB TRAINING
PennDOT acknowledges and agrees that the use of PennDOT-certified web-based training will be
recognized as an acceptable means to administer training. While the training content will be identical to
that of classroom courses, the web-based course must be reviewed and approved by PennDOT prior to
the course being offered to agent services and card agents.
BECOMING A PENNDOT CERTIFIED AGENT SERVICES TRAINER
Any business or association interested in providing a PennDOT-certified Agent Services Training Course
should contact PennDOT for additional information. Inquiries should be directed to:
Bureau of Motor Vehicles
Attn: BMV Training Coordinator
Research and Support Operations Section, Third Floor
1101 S. Front Street
Harrisburg, PA 17104
A list of PennDOT-certified Agent Services Training Course businesses and associations can be obtained
on PennDOT’s Driver and Vehicle Services website, www.dmv.state.pa.us, by clicking the Business
Partners link in the left-hand navigation bar and selecting the Certified Trainers for Messenger and Agent
Seminars link.
Please Note: Authorized agents are under contract to PennDOT and may charge a market driven service
(delivery) fee; these are in addition to any PennDOT statutory fees for temporary, or in some cases, permanent
motor vehicle registration plates and cards or other related products and services offered by the agent. The
agent’s service (delivery) fees are market driven, and vary by agent. To compare service (delivery) fees, you are
encouraged to contact the authorized agents in your area for the applicable service (delivery) fees charged.
MV-511B (12-14)
www.dmv.state.pa.us
REQUISITION FOR MOTOR VEHICLE
FORMS AND DRIVER PUBLICATIONS
DATE: _______________
For Department Use Only
Bureau of Motor Vehicles • 1101 South Front Street • Harrisburg, PA 17104
1. List quantity for each form/pub needed. Please assess your form needs carefully. Over ordering results in increased costs to the commonwealth.
2. To obtain Forms MV-1, MV-4ST & MV-120, authorized agents are required to place their DIN/Agent Number, authorized agents notary stamp and
signature or verification information in the space provided on this form. (NOTE: Verification information is only valid for 85-86-87 DIN numbers that also
issue temporary registration plates. All other authorized agents must place a notary stamp and signature where indicated.) AN AUTHORIZED AGENT
IS AN AGENT UNDER CONTRACT WITH PENNDOT. To obtain Form MV-355, dealers are required to list their DIN Number.
3. Print or type name and address to which forms are to be mailed in the space provided. Be certain that the address is clear and complete.
NOTE: You must have a street address. P.O. Box only addresses are not accepted.
DRIVER LICENSE PUBLICATIONS
MOTOR VEHICLE FORMS
FORM
NO.
MV-1
FORM TITLE
QUANTITY
Application for Certificate of
Title (Only An Authorized
Agent May Obtain)
UNIT OF
ISSUE
PUB
NO.
PACK (200)
2 Pack Limit
PUB 95
Vehicle Sales and Use Tax
Return/Application for
MV-4ST
Registration (Only An
Authorized Agent May Obtain)
PACK (200)
2 Pack Limit
Temporary Registration Plate or
Temporary Registration Transfer
MV-120
Card (Only An Authorized
Agent May Obtain)
PACK (200)
2 Pack Limit
MV-355 Dealer Registration Permit
PACK (200)
2 Pack Limit
NOTE: Orders for Forms MV-1, MV-4ST, and MV-120 will not
be filled without DIN/Agent Number, authorized agents
notary stamp and signature or verification information.
NOTE: Orders for Form MV-355 will not be filled without DIN
Number.
PA Driver’s Manual (English)
MAILING ADDRESS AND AGENT VERIFICATION INFORMATION
Case
PUB 147 Motorcycle Operator Manual (English)
Case
PUB 223 PA CDL Manual (English)
Case
PUB 265 PA CDL Manual (Spanish)
Case
Motorcycle Operator Manual
(Spanish)
SHIPPING AND HANDLING FEE INFORMATION
Up to 2 total packs ordered = $ 5
3 to 4 total packs ordered = $10
5 or more total packs ordered = $15
ADDRESS
Total Packs Ordered
ADDRESS
PRINTED NAME
Case
The most current PUB can be found on our website
at www.dmv.state.pa.us.
BUSINESS NAME
SIGNATURE
Case
Please be sure to include the shipping and handling fee with your
request. If no fee is included, your request will not be filled.
TELEPHONE NUMBER
STATE
UNIT OF
ISSUE
For Motor Vehicle forms, shipping and handling fees are required.
Fees are calculated per pack of forms ordered and mailed. If the order
will be carried through and picked by a messenger service, no
shipping and handling fee is due. NOTE: Shipping and Handling fees
are not required on Driver License Publications.
PLACE NOTARY STAMP HERE
CITY
QUANTITY
PUB 95S PA Driver’s Manual (Spanish)
PUB 490
Total Packs of Forms Ordered
DIN/AGENT NUMBER
PUBLICATION
ZIP
Amt. of Check Enclosed $
Pennsylvania Administrative Code
TITLE 67. TRANSPORTATION
PART I. DEPARTMENT OF TRANSPORTATION
SUBPART A. VEHICLE CODE PROVISIONS
ARTICLE III. REGISTRATION
CHAPTER 43. TEMPORARY REGISTRATION CARDS AND PLATES
This document is current through the May 2016 supplement Changes effective through 46 Pa.B. 1032 (March 5, 2016)
§ 43.1. Purpose
This chapter established rules and regulations governing the issuance of temporary registration plates and cards by authorized
dealers, manufacturers, full agents and card agents under 75 Pa.C.S §§ 1310 and 1331 (relating to temporary registration cards;
and issuance and reissuance of registration plates).
§ 43.2. Definitions
The following words and terms, when used in this chapter, have the following meanings, unless the context clearly
indicates otherwise:
Act -- 75 Pa.C.S. §§ 101 -- 9821 (relating to the Vehicle Code).
Applicant -- A person, as defined in the act, who applies for registration of a vehicle and for a temporary registration card
or plate.
Bureau -- The Bureau of Motor Vehicles of the Department.
Card agent -- A notary public, commissioned by the Department of State, Bureau of Legislation, Commissions and
Elections, who is approved by the Department to issue temporary registration cards in conjunction with applications for
transfer of registration plates. A notary public from another state may also serve as a card agent and may issue a temporary
registration card to a Commonwealth registrant who has purchased a vehicle in the state and who wishes to apply for
transfer of a Commonwealth registration plate. The notary shall be commissioned or licensed as a notary by a
governmental agency of the state.
Certificate of authorization -- The document issued to an agent which indicates the agent has complied with the
requirements of the Department and is permitted to issue temporary registration cards or plates, or both.
Dealer -- A person engaged in the business of buying, selling or exchanging vehicles, including passenger cars, trucks,
implements of husbandry, special mobile equipment and trailers, who is registered by the Department under § 53.3(b)
(relating to issuance of plates). The term does not include a miscellaneous motor vehicle business, unless the business is
also registered as a dealer under § 53.3(b).
Department -- The Department of Transportation of the Commonwealth.
Established place of business -- The place occupied either continuously or at regular periods by a dealer, manufacturer or
full agent, where the books and records are kept, where a large share of the business is transacted and which meets local
zoning rules, ordinances and building codes.
Full agent -- A county treasurer or a person other than a manufacturer or dealer authorized by the Bureau to issue
temporary registration cards and plates.
Issuing agent -- A full agent or card agent, or a dealer or manufacturer, who has been authorized by the Bureau to issue
temporary registration cards and plates.
Manufacturer -- A person engaged in the business of constructing or assembling vehicles, motors or bodies of vehicles.
67 Pa. Code Chapter 43
Regular registration plate -- A metal registration plate issued by the Bureau for a specific vehicle in conjunction with a
permanent registration card, or a metal registration plate issued by an authorized dealer, manufacturer or full agent as a
temporary plate and validated for regular use by issuance of a regular registration card.
Temporary registration card -- A form provided by the Department for issuance to an applicant for registration or transfer
of registration for use by the applicant until receipt of the regular registration card. A form issued with a temporary
registration plate for a vehicle which is to be driven or otherwise moved to another state or country for titling, registration,
use or resale there.
Temporary registration plate -- A registration plate to be used by the applicant until regular registration is received. There
are two types of temporary registration plates: metal registration plates, for issuance only for vehicles which are being
registered in this Commonwealth, and cardboard registration plates for issuance only for vehicles which are to be driven or
otherwise moved to another state or country for titling, registration, use or resale there.
(i)
Metal temporary plates are issued to an applicant for use during the time in which the application for regular
registration is being submitted to and processed by the Department.
(ii) A cardboard registration plate may also be issued under special conditions, as authorized by the Department.
§ 43.3. Card agents
(a) Card agent shall be a notary public.In order to be approved as a card agent by the Department, a person shall be
commissioned as a notary public by the Department of State, Bureau of Legislation, Commissions and Elections, or by a
similar agency in another state.
(b) Application for forms.When a card agent applies to the Department for an official form, he shall affix his notarial seal
and signature to the application to the Department for forms to be issued by the card agent.
(c) Revocation of commission as a notary public.A card agent shall comply with rules and regulations under The Notary
Public Law (57 P. S. §§ 147 -- 169). In the event that the commission of a notary public is revoked, his status as a
card agent will also be revoked until the commission as a notary public has been reinstated.
(d) Other requirements.A card agent is subject to other provisions of this chapter concerning the issuance of temporary
registration cards.
§ 43.4. Authorization to issue temporary registration plates
(a) Application procedure.A person wishing to be authorized to issue temporary registration plates shall apply to the
Department on forms furnished by the Department. For a person to be authorized, the person shall be a resident of this
Commonwealth. The application shall include:
(1) Photographs, interior and exterior, of the proposed place of business, including branch offices. The photographs
of the exterior shall show the entrance way and signs, required under subsection (b)(2). Photographs of the
interior of the proposed agent's office shall show the desk, phone, secure area for storage of temporary cards and
plates, and the complete schedule of fees and charges relating to the issuance of temporary cards and plates,
posted in accordance with subsection (b)(1).
(2) A letter of reference from a bank or other financial institution which indicates that accounts of the applicant are
handled in a satisfactory manner that is consistent with standard banking practices.
(3) Three letters of reference from business concerns, on their business stationery, attesting to the character of the
applicant.
(4) The bond prescribed by § 43.9 (relating to bond), on the form of the Department, or a surety's binding
commitment to issue the bond upon approval of the application.
(5) A notarized statement listing outstanding liabilities of the business or of the owners and officers of the business
that are due and owing to the Commonwealth or, if none, a notarized statement to that effect.
Page 2 of 10
67 Pa. Code Chapter 43
(6) The names, addresses and social security numbers of owners or corporate officers, and employes authorized to
issue temporary registration cards and plates, of the manufacturer's, dealer's or full agent's business.
(7) A criminal history record, obtained from the State Police, of each owner or corporate officer.
(8) A notarized statement attesting that the applicant has read and understands this chapter.
(9) The name, address and notary seals of a notary who is an employe during all of the hours of operation. The owner
may be the notary.
(10) A schedule of business hours. This schedule shall contain a minimum of 20 business hours per week, or a
minimum of 10 business hours per week plus an additional 10 business hours when a person may make an
appointment. Business hours of operation shall be convenient to the public and be indicated on the sign required
under subsection (b)(2).
(11) A statement that the business location meets local zoning ordinances and building codes.
(b) Established place of business.Authorized dealers and full agents shall maintain an established place of business. A
copy of business records shall be maintained at the established place of business for 3 years. The following shall be
posted in a conspicuous place in view of the public:
(1) A complete schedule of fees and charges pertaining to the issuance of temporary registration cards and plates.
(i)
The schedule shall indicate amounts payable to the Department and amounts charged by the issuing agent.
(ii) The schedule shall be at least 3 square feet in size with lettering at least 1/2-inch high.
(2) The hours during which the place of business is open to the public.
(3) The certificate of authorization to issue temporary registration plates.
(c) Review of application.The Department will examine and determine the genuineness, regularity and legality of every
application for a certificate of authorization. The Department may investigate the applicant with regard to one or more
of the following:
(1) The condition of the applicant's proposed business premises.
(2) Departmental and other Commonwealth records pertaining to the business of an owner or officer.
(3) The personal history of an owner, officer or employe related to a conviction for a crime, under 18 Pa.C.S.
(relating to the Crimes Code) or under the penal law of the United States, which involves moral turpitude or
which reflects adversely on the owner's or officer's business integrity or responsibility.
(4) Unsatisfied judgments against the business, owner or officer.
(5) The credit rating of the business and its owners and officers.
(6) The assets and liabilities of the business.
(d) Denial of application.The Department may deny an application for a certificate of authorization on the basis of
information revealed in an investigation, or if the applicant fails to disclose material information required or if the
applicant has made a materially false statement on the application, or if the applicant's business is operated, managed
or otherwise controlled or affiliated with a person who is ineligible for authorization, including a relative, family
member, corporate officer or shareholder.
(e) Opportunity for review.If the Department denies an application for a certificate of authorization, the Department will
provide the applicant with an opportunity to show cause why the application should not be denied.
(f)
Temporary certificate of authorization.After reviewing an application, the Department may issue a temporary
certificate of authorization. The temporary certificate of authorization will be issued for 60 days, during which period
the Bureau may investigate the operations of the dealer, manufacturer or full agent. When the temporary certificate of
authorization expires, the Bureau may issue a regular certificate of authorization.
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(g) Issuance of a certificate of authorization.The Department will issue a certificate of authorization to an approved
applicant.
(h) Transfer of certificate of authorization.A certificate of authorization may not be transferred and shall be valid only
for the owner in whose name it is issued.
(1) In the case of a change of ownership, the dealer, manufacturer or full agent shall notify the Bureau within 10
days. It is the responsibility of a new owner to comply with this section.
(2) The following are regarded as changes of ownership:
(i)
The owner takes on a new partner.
(ii) The owner sells the business.
(iii) The business is incorporated.
(iv) A controlling interest in a corporation is sold.
(v) The owner retires or dies.
(i)
Change in location of place of business.If a manufacturer, dealer or full agent changes the location of the office, he
shall notify the Department within 10 days. Other provisions of this chapter concerning the place of business shall
apply to a change in location of the office. The issuance or transfer of temporary registration plates may not be
conducted at the new location until the location has been approved by the Department.
§ 43.5. Issuance of temporary registration cards
(a) General rule.Cards will be issued in the following manner:
(1) Temporary registration cards will be issued only by the Bureau, by dealers, manufacturers, card agents and full
agents authorized by the Bureau and by government agencies authorized by the Bureau. When required by law,
dealers and manufacturers shall be licensed by the State Board of Vehicle Manufacturers, Dealers and
Salespersons as a prerequisite to authorization by the Bureau.
(2) Temporary registration cards will be issued only in conjunction with issuance of a temporary registration plate by
the Bureau, an authorized dealer, manufacturer, full agent or authorized government agency, or in conjunction
with the transfer of a registration plate.
(b) Obtaining temporary registration cards.Issuing agents may obtain temporary registration cards at offices of the
Bureau or upon written request to the Bureau.
(c) Issuance of temporary registration cards in connection with transfer of registration.Every issuing agent shall, upon
request, issue a temporary registration card to the owner or lessee of a vehicle who has made proper application for
transfer of registration on an application for certificate of title or other appropriate Departmental form. The agent
information on the Departmental forms shall be completed in full by the agent.
(d) Duty to examine documents.The duty to examine documents includes the following:
(1) Before issuing a temporary registration card, the issuing agent shall examine the documents necessary to the
transaction.
(2) A temporary registration card may not be issued unless the following items are found to be in order:
(i) Insurance information.
(A) Except as provided in clause (B), determination shall be made that the vehicle is insured by examining
one of the following documents covering the subject vehicle, the vehicle traded for the subject vehicle or
another vehicle owned by the applicant:
(I) An identification card as required in 31 Pa. Code Chapter 67, Subchapter B (relating to evidence of
financial responsibility).
(II) The declaration page of an insurance policy.
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(III) A valid binder of insurance issued by an insurance company licensed to sell motor vehicle liability
insurance in this Commonwealth.
(IV) A copy of an application to the Pennsylvania Automobile Insurance Plan.
(V) A certificate of self-insurance issued by the Department.
(B) The requirement to check one of the documents listed in clause (A) does not require the agent to verify
the information submitted unless the agent has reason to believe the documents are fraudulent.
(C) If the vehicle was acquired in this Commonwealth for transportation under its own power to another
state for registration there, the issuing agent shall examine the driver's license or other appropriate
identification of the applicant to ascertain that:
(I) The applicant is an out-of-State resident.
(II) The vehicle was purchased within the previous 60 days.
(III) The applicant possesses one of the proof of insurance items identified in clause (A) issued by a
company authorized to transact business in this Commonwealth or in the state to which the vehicle
is being transported for title and registration therein.
(ii) Application.The application shall be properly and completely executed and notarized, as required,
accompanied by the correct fees, taxes and other required forms or documents.
(e) Preparation of application.The issuing agent shall complete in ink, or by typewriter, or by data processing equipment
the application for temporary registration. The issuing agent identification number shall be on all documents,
including checks submitted by the issuing agent, submitted to the Bureau for processing.
(f)
Copies of temporary registration card.Copies of the temporary registration card shall be handled as follows:
(1) The original copy of the temporary registration card, including the copy completed for the cardboard temporary,
the regular registration card, and documents and fees necessary to the transaction shall be forwarded by the
issuing agent to the Bureau within 20 days of issuance of the temporary registration card. These materials shall be
forwarded either by an authorized messenger service, by mail or by delivery to an area designated by the Bureau.
(2) The applicant's copy of the temporary registration card shall be given to the applicant, for possession by the
driver of the vehicle whenever the vehicle is being driven on the highway.
(3) The agent's copy of the temporary registration card, copies of related documents including bills of sale when the
agent is also the dealer and a copy of the document used for identification and copies of the documents used for
insurance verification shall be retained at the place of business of the issuing agent for at least 3 years and shall
be made available for inspection only by police and authorized representatives of the Department. Cards issued in
conjunction with the transfer of registration plates shall be kept separate from cards issued in conjunction with
temporary registration plates. Cards shall be kept in chronological order according to the date of issuance.
(g) Fee not to be charged.An issuing agent may not charge a fee for issuing a temporary registration card in connection
with transfer of registration except fees for notarization and messenger service, if requested by the applicant.
(h) Expiration or voidance of temporary registration cards.Temporary registration cards shall expire and become void
upon the occurrence of one of the following:
(1) The receipt of the regular registration card from the Bureau.
(2) The rescission of a contract to purchase a vehicle.
(3) The expiration of 60 days from the date of issuance, or, in the case of a vehicle which was acquired in this
Commonwealth for transportation to another state for registration or other use there, the expiration of 30 days
from the date of issuance.
(4) The temporary registration plate is lost, stolen or defaced.
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(i)
Confidentiality.The agent's copy of the temporary registration card and documents related to the application for title
or registration shall be kept in strict confidentiality by the issuing agent, unless otherwise required by law or legal
purpose.
(j)
Receipts.An agent shall complete an itemized receipt, in duplicate, which lists the total fees payable to the
Commonwealth on one line, and each fee charged for the agent's services on a separate line. A copy shall be given to
the customer and the other copy shall be retained by the agent for 3 years and shall be made available for inspection.
§ 43.6. Issuance of temporary registration plates
(a) Limits on issuance.Temporary registration plates will be issued in the following manner:
(1) Temporary registration plates other than those specified in paragraph (4) will be issued only by the Bureau,
approved governmental agencies, dealers, manufacturers and full agents authorized by the Bureau.
(2) Temporary registration plates shall be issued only in conjunction with an application for title and registration of a
vehicle within this Commonwealth or for the purpose of driving or otherwise moving a vehicle purchased in this
Commonwealth to another state or country for titling, registration, use or resale there.
(3) Notwithstanding paragraphs (1) and (2), a full agent who is also an authorized messenger service under Chapter
255 (relating to messenger services), may issue a temporary registration plate in one of the following
circumstances after receiving authorization from the Department indicating the vehicle record is clear of a
suspension or other impediment to issuance of the registration plate:
(i)
For a vehicle for which the applicant already has a Pennsylvania certificate of title.
(ii) To a person who is applying for replacement of a lost, stolen or defaced registration plate.
(iii) For a vehicle for which the applicant has an out-of-State title and registration, but is also required to be
registered, but not titled, in this Commonwealth.
(4) Temporary registration plates for reconstructed and specially constructed vehicles will be issued only by the
Bureau.
(b) Issuance at other locations.The Department may provide written authorization for individual dealers, manufacturers
or full agents to issue temporary registration plates at a location other than the places of business of the dealer,
manufacturer or full agent for a period not to exceed 1 year. The privilege to issue temporary registration plates from
a location other than the designated dealer, manufacturer or full agent's place of business is revocable if the
Department finds that the dealer, manufacturer or full agent has violated this chapter or the terms of the written
authorization.
(c) Obtaining temporary registration plates.Temporary registration plates shall be obtained by submitting the
appropriate form and paying the applicable fee to the Bureau.
(d) Issuance of temporary registration card in conjunction with issuance of temporary registration plates.Upon the
issuance of a temporary registration plate, the authorized dealer, full agent or manufacturer shall issue a temporary
registration card, in the manner prescribed on forms provided by the Department and in § 43.5 (relating to issuance of
temporary registration cards).
(1) The number of the temporary registration plate shall be indicated on the temporary registration card.
(2) If the vehicle is not to be titled in this Commonwealth, it shall be noted on the temporary registration card.
(e) Issuance of temporary registration plates.Temporary registration plates shall be issued in consecutive order,
beginning with the lowest number in each series.
(f)
Issuance of cardboard temporary registration plates.Upon issuance of a cardboard temporary registration plate, the
authorized dealer, manufacturer or full agent shall punch out the month, day and year of expiration at the space
provided and shall record the following information clearly and indelibly on the face of the temporary plate:
(1) The date of issuance.
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(2) The year, make and model of vehicle.
(3) The vehicle identification number.
(4) The identification number of the authorized dealer, manufacturer or full agent.
(g) Fee charged.The fee charged for providing an applicant with a temporary plate may not exceed:
(1) Ten dollars if the plate was obtained from the Department for a fee of $ 5.
(2) Five dollars if the plate was obtained from the Department for a fee of $ 1.
§ 43.7. Inventory of temporary registration cards and plates
(a) Inventory report.Every dealer, manufacturer and full agent is responsible for providing the Bureau with a report on
the temporary registration plates which it has in inventory, within 30 days of the Bureau's request for the information.
(b) Security.Temporary registration cards and plates shall be kept in a secure place, which shall meet the approval of the
Bureau. Issuing agents shall be responsible for security of temporary registration cards and plates obtained by them
until they are issued to applicants.
(c) Report on lost or stolen plates.If plates are lost or stolen, the dealer, manufacturer or full agent shall notify the
Department of the loss or theft within 48 hours of the occurrence. This notice shall be in the form of a notarized
statement and shall give complete details of the loss or theft of the plates. In the event of theft, a police report shall be
submitted to the Department within 10 days of the theft.
(d) Available for inspection.Temporary registration plates and related documents shall be available for inspection, with
or without notice, by authorized Commonwealth employes which includes the State Police. Records required by the
Department to be maintained by the issuing agent in carrying out its duties under this chapter shall be subject to
periodic inspection by authorized representatives of the Commonwealth or its designated agents under the following
conditions:
(1) Place.The inspection will be conducted at the issuing agent's established place of business.
(2) Time.The inspection will be conducted during regular and usual business hours.
(3) Scope.The inspection will be limited to examination of the records and plate inventory which are subject to the
recordkeeping requirements of this chapter and which are on the premises.
§ 43.8. Return or surrender of temporary registration cards and plates
(a) Discontinued business.An issuing agent, other than a card agent, who discontinues his business shall, within 5 days,
return to the Department the certificate of authorization and the temporary registration cards and plates in the agent's
possession. The Bureau will make appropriate refunds under subsection (c).
(b) Suspension.An issuing agent, other than a card agent, whose right to issue temporary registration cards and plates has
been suspended shall surrender the certificate of authorization and the registration cards and plates in the agent's
possession at the agent's established place of business to an authorized representative of the Department.
(c) Refunds.A refund of the fee paid by an agent for a temporary registration plate may be obtained upon the return of the
plate by the agent, accompanied by the appropriate form provided by the Department, except when the plate is being
returned by a dealer, manufacturer or full agent whose authorization has been suspended or revoked. The Bureau will
deduct $ 25 from the refund amount due to cover processing of the request for refund.
§ 43.9. Bond
(a) Authorized dealers, manufacturers and full agents to be bonded.Every authorized dealer, manufacturer and full
agent shall file and maintain with the Bureau a bond executed by a surety company authorized to transact business in this
Commonwealth. The bond shall be for the use and benefit of the Commonwealth and a person who has sustained a
monetary loss within the limitations of the bond as specified in subsection (d).
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67 Pa. Code Chapter 43
(b) Amount of bond.Issuing agents, other than card agents, shall be bonded in the amount as set forth in the Agent
Services Agreement.
(c) Decrease in amount of bond.If the amount of the bond is decreased, or if there is a final judgment outstanding against
the bond, the right of the authorized dealer, manufacturer or full agent to issue temporary registration cards and plates
will be suspended until steps are taken, satisfactory to the Bureau, to restore the original amount of the bond, provide
additional bond or satisfy the judgment.
(d) Limitations of bond.The bond required under this section shall cover transactions in which the Commonwealth or a
person specified in subsection (a) has sustained a monetary loss due to the agent, dealer or manufacturer submitting a
dishonored or uncollectible check to the Commonwealth (including protest and uncollectible check fees), or failing to
remit to the Commonwealth a fee or tax when the monetary loss is incurred in connection with the business of the
dealer or manufacturer. A check which is dishonored upon presentment, or an application for title or registration
which is received without a required fee or tax, shall constitute a monetary loss. Failure to pay a monetary penalty
within 45 days of assessment shall also constitute a monetary loss. The bond required under this section may not
cover a loss for a transaction which is not mentioned in this subsection relating to the issuance of temporary
registration cards or plates in connection with the business of the dealer, manufacturer or full agent. If the dealer,
manufacturer or full agent has one or more branch offices, the amount of the bond shall be as specified in the Agent
Services Agreement.
(e) Bond already on file.An authorized dealer, manufacturer or full agent who has filed a bond with the Commonwealth
will not be required to file a separate bond under this section, if the bond already on file with the Commonwealth is in
the name of the Commonwealth and at least equal to the amount and coverage of the bond required under this section.
(f)
Acceptance.The surety and terms of bonds or riders shall be subject to review and acceptance by the Bureau.
(g) Change of address.When a change of address occurs, a stipulation or rider to the original bond shall be submitted for
the new address.
(h) Authorized claims.The Bureau has the right to make and settle claims upon the bond with the surety company on
behalf of the Commonwealth and a person who has incurred a monetary loss as specified in subsection (a). The
Bureau will, upon written request, assign this right to a person for that person's claim; however, in this event, the
Commonwealth is released from any duty to the person towards obtaining satisfaction of that person's claim. The
Commonwealth will have priority, to the exclusion of all others, in receiving payment from the surety. If the
aggregate amount of valid claims exceeds the amount of the bond, priority for the payment of claims shall be as
follows:
(1) Claims made by the Commonwealth.
(2) Claims made by the Commonwealth for persons.
(3) Claims made by persons who obtained assignment from the Bureau.
§ 43.10. Prohibited acts
(a) False information not knowingly to be given.An issuing agent may not knowingly issue a temporary registration card
or plate containing misstatement of facts or other false information.
(b) Alteration.A temporary registration card or plate may not be altered. An alteration on a temporary registration card or
plate, including copies submitted to the Bureau, renders it invalid.
(c) Renewal or reissuance.An issuing agent may not renew or reissue a temporary registration card or plate which has
expired, except upon written authorization of the Department or except as provided for in § 43.6(a)(3) (relating to
issuance of temporary registration plates).
(d) Refusal to issue.An authorized dealer, manufacturer or full agent may not refuse, upon request, to issue a temporary
registration plate to the owner or lessee of a vehicle who possesses proper documentation under this chapter.
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(e) Issuance at location not approved by the Department.Temporary registration plates may not be issued by an
authorized dealer, manufacturer or full agent at a location other than the approved places of business of the authorized
dealer, manufacturer or full agent, except under § 43.6(b).
(f)
Refusal to accept separate check or money order.An issuing agent may not refuse to accept a separate check or
money order made payable to the Commonwealth for fees and taxes due to the Commonwealth in association with a
title application.
(g) Consignment.An authorized dealer, manufacturer or full agent may not consign or transfer to other issuing agents or
persons, any of the inventory of temporary registration plates issued by the Department to the authorized dealer,
manufacturer or full agent.
(h) Issuance of temporary registration without proper documentation.An authorized dealer, manufacturer or full agent
may not issue a temporary registration card or plate if proper documentation is not complete and if information is not
verified if required. This includes proof of ownership, insurance coverage, odometer statements, proof of identity and
other documentation that may be required.
(i)
Gifts.An issuing agent may not offer or deliver money, gifts or other items of substantial value nor offer and deliver
money, gifts or other items to a Commonwealth employe.
(j)
Reportable transactions.An issuing agent may not fail to report a transaction involving the sale or transfer of a
vehicle consistent with Internal Revenue Service statutes, regulations and rules.
§ 43.11. (Reserved)
§ 43.12. Use of temporary registration plate
(a) Applicability.This section pertains to the use of a temporary registration plate by the person to whom it was issued.
(b) Temporary registration plate nontransferable.Temporary registration plates may not be transferred from one vehicle
to another. If a person purchases another vehicle before receiving the regular registration card from the Bureau, the
person shall wait until receipt of the regular registration card and then transfer the registration plate in the usual
manner.
(c) Expiration of temporary registration plates.Temporary registration plates shall expire as follows:
(1) Rules pertaining to cardboard plates.
(i)
A cardboard temporary registration plate shall expire and become void upon the occurrence of one of the
following:
(A) Issuance of registration from another state.
(B) Rescission of a contract to purchase a vehicle.
(C) Expiration of 30 days from the date of issuance.
(ii) Upon expiration of a cardboard temporary registration plate, the person to whom it was issued shall destroy
it.
(2) Rules pertaining to metal plates.A metal temporary registration plate may not be used after the expiration of 60
days from the date of issuance of the temporary card and plate until the registrant receives a regular registration
card from the Bureau.
(d) Use of temporary registration plates on vehicles transporting a load.Vehicles transporting a load shall comply with
the following:
(1) Temporary metal registration plates may be used on a vehicle transporting a load if the vehicle has a gross
vehicle weight rating of 26,000 pounds or less and the vehicle and load have a gross weight of 26,000 pounds or
less.
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(2) Temporary metal registration plates may not be used on a vehicle transporting a load, if the vehicle has a gross
vehicle weight rating in excess of 26,000 pounds or the vehicle and load have a gross weight in excess of 26,000
pounds, unless the vehicle is operating only within this Commonwealth or through jurisdictions which are not
members of the International Registration Plan.
(3) Temporary cardboard registration plates may not be used on a commercial vehicle transporting a load.
(e) Prosecution.A person who violates subsection (c) shall be subject to prosecution under 75 Pa.C.S. § 1301 (relating to
driving unregistered vehicle prohibited).
§ 43.13. Special temporary registration cards and plates
The Secretary may authorize the issuance of special temporary registration cards and plates for special occasions which he
deems to be in the best interests of the Commonwealth. Temporary registration cards and plates shall be valid for a period of
time the Secretary will determine.
Page 10 of 10
Pennsylvania Consolidated Statutes
Title 75. Vehicles
Part II. Title, Registration and Licensing
Chapter 11. Certificate of Title and Security Interests
Subchapter A. Certificate of Title
Pa.C.S. documents are current through 2016 Regular Session Acts 1-24;
P.S. documents are current through 2016 Regular Session Acts 1-6 and 8-9
§ 1101. Certificate of title required.
(a) General rule. —Except as provided in section 1102 (relating to vehicles not requiring certificate of title), every
owner of a vehicle which is in this Commonwealth and for which no certificate of title has been issued by the department
shall make application to the department for a certificate of title of the vehicle.
(b)
Registration without certificate prohibited. —The department shall not register or renew the registration of a vehicle
unless a certificate of title has been issued by the department to the owner or an application for a certificate of title has
been delivered by the owner to the department.
(c)
Penalty. —Failure to obtain a certificate of title as required by law is a summary offense.
§ 1102. Vehicles not requiring certificate of title.
No certificate of title is required for:
(1) A vehicle owned by the United States unless it is registered in this Commonwealth.
(2) A golf cart, motor-driven cycle, go-cart or other similar vehicle unless it is registered in this Commonwealth.
(3) A new vehicle owned by a manufacturer or registered dealer before and until sale.
(4) A vehicle owned by a nonresident of this Commonwealth and not required by law to be registered in this
Commonwealth.
(5) A vehicle owned by a resident legally required to be registered in another state, based and used principally
outside of this Commonwealth, and not required by law to be registered in this Commonwealth.
(6) A vehicle regularly engaged in the interstate transportation of persons or property for which a currently effective
certificate of title has been issued in another state.
(7) A vehicle moved solely by human or animal power.
(8) An implement of husbandry unless required to be registered.
(9) Special mobile equipment unless required to be registered.
(10) A multipurpose agricultural vehicle.
(11) A tow dolly.
(12) An electric personal assistive mobility device.
§ 1103. Application for certificate of title (Repealed).
§ 1103.1. Application for certificate of title.
(a) Contents of application. —Application for a certificate of title shall be made upon a form prescribed and furnished
by the department and shall contain a full description of the vehicle, the vehicle identification number, odometer reading,
date of purchase, the actual or bona fide name and address of the owner, a statement of the title of applicant, together with
any other information or documents the department requires to identify the vehicle and to enable the department to
75 Pa.C.S. Chapter 11
determine whether the owner is entitled to a certificate of title, and the description of any security interests in the vehicle.
Program participants in the Address Confidentiality Program under 23 Pa.C.S. Ch. 67 (relating to domestic and sexual
violence victim address confidentiality) may use a substitute address designated by the Office of Victim Advocate as their
address.
(b)
Signing and filing of application. —Application for a certificate of title shall be made within 20 days of the sale or
transfer of a vehicle or its entry into this Commonwealth from another jurisdiction, whichever is later. The application
shall be accompanied by the fee prescribed in this title and any tax payable by the applicant under the laws of this
Commonwealth in connection with the acquisition or use of a vehicle or evidence to show that the tax has been
collected. The application shall be signed and verified by oath or affirmation by the applicant if a natural person; in
the case of an association or partnership, by a member or a partner; and in the case of a corporation, by an executive
officer or some person specifically authorized by the corporation to sign the application.
(c)
Manufacturer’s Statement of Origin for new vehicles. —If the application refers to a new vehicle, it shall be
accompanied by the Manufacturer’s Statement of Origin for the vehicle.
(d)
Vehicles purchased from dealers. —If the application refers to a vehicle purchased from a dealer, the dealer shall
mail or deliver the application to the department within 20 days of the date of purchase. The application shall contain
the names and addresses of any lienholders in order of priority and the amounts and the dates of the security
agreements and be assigned by the dealer to the owner and signed by the owner. Any dealer violating this subsection
is guilty of a summary offense and shall, upon conviction, be sentenced to pay a fine of $ 50 for each violation. The
requirement that the dealer mail or deliver the application to the department does not apply to vehicles purchased by
fleet owners or governmental or quasi-governmental agencies.
(d.1) Presumption of receipt and grace period prior to prosecution. —Within one business day of receiving an
application referring to a vehicle purchased from a dealer, the department shall stamp the application with a work
identification number, which shall include the year and day that the application was received at the department. In
determining whether a dealer has submitted an application in accordance with subsection (d), an additional ten-day
period shall be calculated and allotted to the dealer to account for any possible delay of the mail or by the department
in timely stamping an application as to the year and day received. No issuing authority or court shall extend this
period. An application, or copy thereof certified by the department, which displays the stamped work identification
document number shall be accepted by any issuing authority or court in any proceeding as prima facie evidence of the
date that the application was received by the department. If the displayed stamp is not legible, a certification by the
department of the date that the application was received shall be accepted by the issuing authority or court as prima
facie evidence of that date.
(e)
Out-of-State vehicles. —If the application refers to a vehicle last previously titled or registered in another state or
country, the following information shall be contained in or accompany the application or be forwarded in support of
the application as required by the department:
(1) Any certificate of title issued by the other state or country.
(2) A tracing of the vehicle identification number taken from the official number plate or, where it is impossible to
secure a legible tracing, verification that the vehicle identification number of the vehicle has been inspected and
found to conform to the description given in the application. The department shall provide by regulation the
persons who are authorized to verify vehicle identification numbers under this paragraph.
(3) Any other information and documents the department reasonably requires to establish the ownership of the
vehicle and the existence or nonexistence of security interests in the vehicle.
(f)
Foreign vehicles owned by military personnel. —If the application refers to a vehicle last previously registered in
another country by a person on active duty in the armed forces of the United States, the department may accept a
complete form issued by the United States Department of Defense as evidence of ownership.
(g)
Specially constructed, reconstructed or modified vehicles. —If the vehicle to be titled is a specially constructed,
reconstructed or modified vehicle, that fact shall be stated in the application. The department may promulgate rules
and regulations pertaining to the titling of specially constructed, reconstructed or modified vehicles.
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75 Pa.C.S. Chapter 11
(g.1) Verification. —In lieu of notarization of any document required to be submitted with the application for certificate of
title, the department shall accept the verification of a person’s signature by a wholesale vehicle auction licensed by the
State Board of Vehicle Manufacturers, Dealers and Salespersons or its employee, or an issuing agent who is licensed
as a vehicle dealer by the State Board of Vehicle Manufacturers, Dealers and Salespersons, or its employee. The name
and identification number and the signature of the issuing agent or wholesale vehicle auction or respective employee
shall be written in the space reserved for a notarization or verification. If an issuing agent or wholesale vehicle auction
or respective employee falsely verifies a person’s signature, the department shall suspend the issuing agent’s or
wholesale vehicle auction’s authority to issue temporary registration plates and cards for not less than 30 days. When
verification is used in lieu of notarization, the issuing agent or its employee shall verify a person’s identity by using at
least one form of government-issued photo identification. A copy of the form of identification used shall be
maintained by the issuing agent for a period of three years from the date of the verification.
(h)
Penalties. —Any person who falsely verifies a signature under subsection (g.1) or a vehicle identification number
under subsection (e)(2) or who verifies a vehicle identification number without being authorized as provided in
subsection (e)(2) commits a summary offense punishable by a fine of $ 300.
§ 1104. Examination of records upon receipt of application.
The department, upon receiving an application for a certificate of title, shall check the vehicle identification number shown
in the application against the records of vehicles required to be maintained under section 1105 (relating to issuance of
certificate of title) and against the record of stolen vehicles required to be maintained under section 7114 (relating to
records of stolen vehicles). If the record indicates that the vehicle is stolen, the application and accompanying documents
may be retained by the department pending investigation.
§ 1105. Issuance of certificate of title.
(a) General rule. —The department shall file each application received and, when satisfied as to the genuineness and
regularity of the application and that the applicant is entitled to the issuance of a certificate of title, shall issue a certificate
of title for the vehicle. The department shall use reasonable diligence in ascertaining whether or not the facts stated in the
application are true.
(b)
Maintenance of records. —The department shall maintain a record of all certificates of title issued by the department
as follows:
(1) Under a distinctive title number assigned to the vehicle.
(2) Under the vehicle identification number.
(3) Alphabetically, under the name of the owner.
(4) In the discretion of the department, by any other method determined by the department.
(c)
Title transfer odometer readings. —The department shall compare the odometer reading of the vehicle each time a
certificate of title is transferred and ascertain the reported mileage against the most recent previously reported mileage
for the vehicle.
§ 1106. Content and effect of certificate of title.
(a) Vehicle identification and encumbrances. —A certificate of title shall contain such description and other evidence
of identification of the vehicle for which it is issued as the department may deem necessary and the odometer reading,
together with a statement of any liens or encumbrances, including the names of the holder or holders of the liens or
encumbrances and any indication of special use or condition set forth under subsection (b).
(b)
Indication of special use or condition. —No person shall assign a certificate of title to any vehicle unless the
certificate clearly contains notice of the use or condition if the vehicle is or has been:
(1) used as a police car;
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75 Pa.C.S. Chapter 11
(2) used as a taxicab for the transport of passengers, for hire, having a seating capacity of nine or fewer passengers;
(3) an abandoned vehicle;
(4) a flood vehicle;
(5) a modified vehicle;
(6) a reconstructed vehicle;
(7) a specially constructed vehicle;
(8) a recovered theft vehicle or a theft vehicle;
(9) a vehicle originally manufactured for intended distribution outside the United States;
(10) bearing a VIN plate differing from its original; or
(11) a motor vehicle returned to a vehicle dealer or manufacturer pursuant to the act of March 28, 1984 (P.L.150,
No.28), known as the Automobile Lemon Law.
Indication of the use or condition shall be deemed part of the description of the vehicle. Any person violating this
subsection commits a summary offense and shall, upon conviction, be sentenced to pay a fine of $ 200.
(c)
Certificate as evidence and notice. —A certificate of title issued by the department is prima facie evidence of the
facts appearing on the certificate. The certificate shall be adequate notice to the Commonwealth, creditors, subsequent
lienholders and purchasers that a lien against the vehicle exists. The printed name of the secretary shall constitute a
signature on the certificate.
§ 1107. Delivery of certificate of title.
The certificate of title shall be mailed to the first lienholder or encumbrancer named in the certificate or, if there is no
lienholder or encumbrancer, the title shall be mailed or delivered to the owner in accordance with the department
regulations.
§ 1108. Registration without certificate of title.
If the department is not satisfied as to the ownership of the vehicle or that there are no undisclosed security interests in the
vehicle, the department may register the vehicle but shall withhold issuance of a certificate of title until the applicant
presents documents reasonably sufficient to satisfy the department as to the ownership by the applicant of the vehicle and
that there are no undisclosed security interests in the vehicle.
§ 1109. Refusing issuance of certificate.
The department may refuse issuance of a certificate of title or certificate of salvage when it has reasonable grounds to
believe:
(1) That any required fee has not been paid.
(2) That any taxes payable under the laws of this Commonwealth on or in connection with, or resulting from, the
acquisition or use of the vehicle have not been paid.
(3) That the applicant is not the owner of the vehicle.
(4) That the application contains a false or fraudulent statement.
(5) That the applicant has failed to furnish required information or documents or any additional information the
department reasonably requires.
(6) That the vehicle is a nonrepairable vehicle.
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75 Pa.C.S. Chapter 11
§ 1110. Duplicate certificate of title to replace original.
(a) Application for duplicate. —In the event of a lost, destroyed, defaced, stolen or illegible certificate of title,
application for a duplicate may be made by furnishing information satisfactory to the department upon a form prescribed
and furnished by the department. The form shall be signed by the first lienholder or, if none, the owner or legal
representative of the owner, verified by oath or affirmation of the applicant, accompanied by the fee provided in this title.
(b)
Status of original and duplicate. —If the original certificate of title is found after the duplicate is issued, the original
title shall be returned to the department with an explanation. Only the duplicate title is valid once issued. Subsequent
transfer of ownership can be made only on the duplicate.
§ 1111. Transfer of ownership of vehicle.
(a) Duty of transferor. —In the event of the sale or transfer of the ownership of a vehicle within this Commonwealth,
the owner shall execute an assignment and warranty of title to the transferee in the space provided on the certificate or as
the department prescribes, sworn to before a notary public or other officer empowered to administer oaths or verified by a
wholesale vehicle auction licensed by the State Board of Vehicle Manufacturers, Dealers and Salespersons, or its
employee, or an issuing agent who is licensed as a vehicle dealer by the State Board of Vehicle Manufacturers, Dealers and
Salespersons, or its employee, and deliver the certificate to the transferee at the time of the delivery of the vehicle.
(a.1) Exception for dealers. —When a certificate of title for a vehicle acquired by a licensed dealer for the purpose of
resale is encumbered by a lien or when there is a mnaufacturer’s statement of origin for a new vehicle, delivery of the
certificate of title or manufacturer’s statement of origin by the dealer as a transferor at the time of delivery of the
vehicle upon resale shall not be required if, prior to delivery of the vehicle, the dealer obtains the applicable powers of
attorney to properly execute transfer of the title or manufacturer’s statement of origin and the dealer requests and
receives the departmental verification of any lienholders, ownership, odometer information and title brands, on titled
vehicles, and any other information that the department deems necessary to be verified. Upon payment of the
established fee, the department shall provide the dealer or authorized messenger service with verification of the
required information. The department may supply the verified information by either written or electronic means. The
application and a properly assigned certificate of title or manufacturer’s statement of origin shall be delivered to the
department within the time period prescribed by section 1103.1 (relating to application for certificate of title). If a
dealer sells a vehicle after verification of the required information for a certificate of title encumbered by a lien, but
fails to satisfy the lien or deliver an assignment and warranty of title to the dealer’s transferee within 90 days of the
date of purchase, and this failure is the result of an act or omission by the dealer, the dealer shall accept return of the
vehicle from the transferee and shall refund the purchase price less actual depreciation of the vehicle while it was
within the possession of the transferee. In refunding the purchase price, the price shall include the listed dollar value
of any trade-in vehicle as stated in the sales transaction document in lieu of returning the transferee’s trade-in vehicle.
(a.2) Exception for sales at licensed wholesale auctions. —In the event of the offering for sale or transfer of a vehicle
between automobile dealers licensed by this Commonwealth or another state at a wholesale vehicle auction which is
licensed by the State Board of Vehicle Manufacturers, Dealers and Salespersons as a wholesale vehicle auction, the
licensed dealer need not execute an assignment and warranty of title to the transferee at the time of the offering of the
vehicle for sale if, prior to the offering of the sale of the vehicle, it is noted that the title is not present. The transferor
shall deliver a properly assigned and warranted title to that transferee within ten days of the date that the vehicle was
offered for sale, and the sale shall not be consummated until the transferor has delivered the title to the transferee.
(b)
Duty of transferee. —Except as otherwise provided in section 1113 (relating to transfer to or from manufacturer or
dealer), the transferee shall, within 20 days of the assignment or reassignment of the certificate of title, apply for a
new title by presenting to the department the properly completed certificate of title, sworn to before a notary public or
other officer empowered to administer oaths or verified before an issuing agent, who is licensed as a vehicle dealer by
the State Board of Vehicle Manufacturers, Dealers and Salespersons, or its employee, and accompanied by such
forms as the department may require.
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75 Pa.C.S. Chapter 11
(b.1) Transfers relating to the RESET program. —A motor vehicle transferred to the Commonwealth or a political
subdivision for use in the RESET program administered under section 405.1 of the act of June 13, 1967 (P.L.31,
No.21), known as the Public Welfare Code, shall not be subject to sales or use tax under Article II of the act of March
4, 1971 (P.L.6, No.2), known as the Tax Reform Code of 1971, upon the removal of the vehicle from inventory by
any:
(1) motor vehicle dealer, importer or wholesaler; or
(2) “broker,” “dealer” or “distributor,” as defined in section 2 of the act of December 22, 1983 (P.L.306, No.84),
known as the Board of Vehicles Act.
(c)
Penalty. —Any person violating subsection (a) shall be guilty of a summary offense and shall, upon conviction, be
sentenced:
(1) For a first offense, to pay a fine of $ 100.
(2) For a subsequent offense, to pay a fine of not less than $ 300 nor more than $ 1,000.
§ 1111.1. Transfer of ownership of vehicles used for human habitation.
(a) Tax status certification. —If a mobile home or manufactured home that has been anchored to the ground to facilitate
connections with electricity, water and sewerage, and previously titled to a person using the mobile home or manufactured
home as a residence, is offered for sale or transfer, the transferor shall obtain a tax status certification from the tax claim
bureau of the county in which the mobile home or manufactured home is situated showing the real estate taxes due on the
mobile home or manufactured home, as shown by the bureau’s records as of the date of the certification. The tax status
certification shall be provided to the transferee and the department in conjunction with the transfer of the mobile home or
manufactured home and shall include the following:
(1) The parcel number assigned to the vehicle.
(2) The amount of current or delinquent taxes owed from the parcel number.
(3) The date upon which a tax for the parcel number will accrue and the taxing period that the tax will cover.
(4) The addresses and telephone numbers of the tax collection authority and tax claim bureau or equivalent office.
(b)
Certification obtained by third party. —The transferor may request a notary public or other officer empowered to
administer oaths or a vehicle dealer or its employee licensed by the State Board of Vehicle Manufacturers, Dealers
and Salespersons and authorized by the department to complete certificate of title transfer paperwork to obtain the tax
status certification on his behalf. The person or entity obtaining the tax status certification on behalf of the transferor
may recoup the fee paid for each certification from the transferor and is not liable to the transferor, transferee or the
tax claim bureau or equivalent office of the county in which a mobile home or manufactured home is situated for an
error or omission on the tax status certification or for payment of a tax due.
(c)
Real estate taxes due. —If taxes are due from the mobile home or manufactured home, the transferor shall pay the
delinquent real estate taxes in full or cause the taxes to be paid in full and an updated tax status certification must be
obtained and provided to the transferee and the department before the transfer is completed. Payment of delinquent
real estate taxes shall be made in accordance with section 204 of the act of July 7, 1947 (P.L. 1368, No. 542), known
as the Real Estate Tax Sale Law.
(d)
Tax liability. —If any tax status certification incorrectly indicates that a tax has been paid or that less than the true
and correct amount is owed and a transferor, transferee or third party securing the certification acts in reliance upon
such representations, the transferor, transferee or third party shall not be liable for the amount of the error. If a tax
certification is requested in connection with a particular transfer or sale of a mobile home or manufactured home, the
parties to the transaction shall be presumed to have acted in reliance upon the representations in the certification.
(e)
Issuance of certification. —Notwithstanding any other provision of law and regardless of the timing of a tax due to
accrue to the mobile home or manufactured home, the tax claim bureau or an equivalent office shall issue a tax status
certification as provided in this section upon request by the transferor or transferor’s agent.
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§ 1112. Disclosure of odometer reading and tampering with odometer (Repealed).
§ 1113. Transfer to or from manufacturer or dealer.
(a) Transfer to manufacturer or dealer. —When the purchaser or transferee of a vehicle is a manufacturer or registered
dealer who holds the vehicle for resale, a certificate of title need not be applied for as provided for in section 1111 (relating
to transfer of ownership of vehicle), but the transferee shall, within seven days from the date of assignment of the
certificate of title to the manufacturer or dealer, forward to the department, upon a form prescribed and furnished by the
department, notification of the acquisition of the vehicle. Notification in lieu of applying for a certificate of title as
authorized in this section may not be used in excess of three consecutive transactions after which time an application shall
be made for a certificate of title. Notwithstanding the foregoing, a transferee of a motor vehicle shall apply for a certificate
of title no later than six months from the date of the assignment.
(b)
Execution and display of notice of transfer. —The manufacturer or dealer making notification as to any vehicle
acquired pursuant to subsection (a) shall execute at least two copies, the original of which shall be forwarded to the
department, and one copy shall be retained by the manufacturer or dealer for at least one year after a subsequent
transfer, to be exhibited, with a copy of the assigned certificate of title, upon request of any police officer or
authorized department employee.
(c)
Transfer from manufacturer or dealer. —Except as otherwise provided in this section when the transferee is another
manufacturer or dealer:
(1) The manufacturer or dealer, upon transferring their interest in the vehicle, shall execute an assignment and
warranty of title to the transferee in the space provided on the certificate or as the department prescribes.
(2) The transferee shall complete the application for certificate of title in the name of the transferee.
(3) The manufacturer or dealer shall forward the certificate of title and any other required forms to the department
within 20 days of the transfer.
(d)
Exception for repossessed vehicles. —This section does not apply to a vehicle repossessed upon default of
performance of a lease, contract of conditional sale or similar agreement.
(e)
Penalty. —Any manufacturer or dealer violating any of the provisions of this section is guilty of a summary offense
and shall, upon conviction, be sentenced to pay a fine of $ 50 for each violation.
§ 1114. Transfer of vehicle by operation of law.
(a) General rule. —If the interest of an owner in a vehicle passes to another other than by voluntary transfer, the
transferee shall, except as otherwise provided, promptly mail or deliver to the department the last certificate of title, if
available, and shall apply for a new certificate of title on a form prescribed and furnished by the department. The
application shall be accompanied by such instruments or documents of authority, or certified copies thereof, as may be
sufficient or required by law to evidence or effect a transfer of title or interest in or to chattels in such case.
(b)
Transfer to surviving spouse. —Transfer of a certificate of title to a surviving spouse, or any person designated by
the spouse, may be made without the necessity of filing for letters of administration notwithstanding the fact that there
are minor children surviving the decedent provided the surviving spouse files an affidavit that all the debts of the
decedent have been paid.
(c)
Surrender of certificate. —A person holding a certificate of title whose interest in a vehicle has been extinguished or
transferred other than by voluntary transfer shall immediately surrender the certificate of title to the person to whom
the right to possession of the vehicle has passed. Upon request of the department, such person shall mail or deliver the
certificate to the department. Delivery of the certificate pursuant to the request of the department does not affect the
rights of the person surrendering the certificate.
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75 Pa.C.S. Chapter 11
§ 1115. Correction of certificate of title.
(a) General rule. —When any certificate of title has been issued in error to a person not entitled to the certificate or
contains incorrect information or information has been omitted from the certificate, the department shall notify in writing
the person to whom the certificate has been issued or delivered that the certificate has been recalled. Unless a departmental
hearing is requested pursuant to subsection (a.1), such person shall immediately return the certificate of title within ten
days, together with any other information necessary for the adjustment of departmental records, and, upon receipt of the
certificate, the department shall cancel the certificate and issue a corrected certificate of title.
(a.1) Opportunity for hearing and appeal. —The department’s notice of recall shall advise the person to whom the
certificate has been issued that said person may request an informal departmental hearing within ten days of the date
of said notice if said person wishes to contest the recall. If an informal departmental hearing is requested within ten
days, said hearing shall be held within 15 days of said request. If, as a result of the hearing, the department determines
that the recall was proper, the person to whom the certificate of title was issued or delivered shall return the certificate
of title within ten days of the determination. Such person may appeal the informal departmental determination by
requesting, within ten days of the date of the determination, a formal hearing as prescribed by departmental
regulations (pertaining to administrative practice and procedure).
(b)
Change in material information on certificate. —If any material information on the certificate of title is changed or
different from the information originally set forth, the owner shall immediately inform the department and apply for a
corrected certificate of title. For the purposes of this subsection, a change of address shall not be deemed material.
(b.1) Change in name on certificate. —Whenever there is a change of name because of marriage or divorce, the owner
shall not be required to apply for a corrected certificate of title but shall, in such manner as the department shall
prescribe, inform the department of the new name and of the title number of every vehicle titled in the owner’s former
name. Upon receipt of such information, the department shall correct the vehicle record of the owner to indicate the
name change. The department shall not be required to produce a new certificate of title for a name change because of
marriage or divorce, unless the owner submits an application for a new certificate of title. In the event that the owner
submits an application for a new certificate of title, such owner shall be required to remit the fee set forth in section
1952 (relating to certificate of title) for the issuance of a certificate of title by the department.
(c)
Seizure of certificate on conviction. —(Deleted by amendment).
(d)
Issuance of corrected certificate after seizure or cancellation. —Upon failure of a person to return a certificate of
title as required by the provisions of this section, the department may delegate authority to any department employee
or police officer to seize the certificate of title. Upon failure of the department to receive, as required by this section,
the certificate of title to which a person is not entitled or which contains incorrect or omitted information, the
department may proceed to cancel the certificate of title issued in error and, upon receipt of sufficient evidence that
the vehicle is within the possession of the proper owner or lienholder, may issue to the proper owner or lienholder a
correct certificate of title.
(e)
Penalty. —Any person violating this section shall be guilty of a summary offense and shall, upon conviction, be
sentenced to pay a fine of not less than $ 100 nor more than $ 300.
§ 1116. Issuance of new certificate following transfer.
(a) Voluntary transfer. —The department, upon receipt of a properly assigned certificate of title with an application for
a new certificate of title, the required fee and any other required documents and articles, shall issue a new certificate of title
in the name of the transferee as owner and mail it to the first lienholder named in the certificate or, if none, to the owner.
(b)
Involuntary transfer. —The department, upon receipt of an application for a new certificate of title by a transferee
other than by voluntary transfer, on a form prescribed and furnished by the department together with proper proof
satisfactory to the department of the transfer, the required fee and any other required documents and articles, shall
issue a new certificate of title in the name of the transferee as owner.
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75 Pa.C.S. Chapter 11
(c)
Filing and retention of surrendered certificate. —The department shall file and retain for five years every
surrendered certificate of title, or a copy, in such a manner as to permit the tracing of title of the vehicle.
§ 1117. Vehicle destroyed, dismantled, salvaged or recycled (Repealed).
§ 1118. Suspension and cancellation of certificate of title.
(a) Return of new vehicle. —The department may cancel the certificate of title issued for a new vehicle when it is shown
by satisfactory evidence that the vehicle has been returned within the time specified in the department regulations to the
manufacturer or dealer from whom obtained.
(b)
Vehicles sold to nonresidents or abandoned, nonrepairable or salvage. —The department may cancel certificates of
title for vehicles sold to residents of other states or foreign countries when the vehicle is to be registered in the other
jurisdiction or for an abandoned vehicle processed under this title or a nonrepairable or salvage vehicle.
(c)
Surrender of Pennsylvania certificate in other jurisdiction. —The department, upon receipt of notification from
another state or foreign country that a certificate of title issued by the department has been surrendered by the owner
in conformity with the laws of the other state or foreign country, may cancel the certificate of title.
(d)
Surrender of foreign certificate to department. —When an owner surrenders a certificate of title from another state
or foreign country to the department, the department may notify the state or foreign country in order that the
certificate of title may be cancelled or otherwise disposed of in accordance with the law of the other jurisdiction.
(e)
Conviction for misstatement of facts. —The department, upon receipt of certification from the clerk of any court
showing conviction for a misstatement of facts on any application for an original or duplicate certificate of title or any
transfer of a certificate of title, shall suspend the certificate of title and require that the certificate be returned
immediately to the department, whereupon the department may cancel the certificate.
(f)
Nonpayment of fee. —The department may suspend a certificate of title when a check received in payment of the fee
is not paid on demand or when the fee for the certificate is unpaid and owing.
(g)
Security interest unaffected by suspension or cancellation. —Suspension or cancellation of a certificate of title does
not, in itself, affect the validity of a security interest noted on the certificate.
(h)
Surrender of certificate. —The department may request the return of certificates of title which have been suspended
or cancelled. The owner or person in possession of the certification of title shall immediately mail or deliver the
certificate to the department.
§ 1119. Application for certificate of title by agent.
(a)
Authorization to make application.
(1) Except as provided in paragraph (2), no person shall make application for a certificate of title when acting for
another person unless authorization to make the application is in effect and is verified by oath or affirmation of
the other person, made not more than 90 days before the application is received by the department.
(2) The 90-day provision contained in paragraph (1) shall not apply to:
(i)
Fleet owners who are lessees of vehicles.
(ii) A wholesale vehicle auction licensed pursuant to the act of December 22, 1983 (P.L.306, No.84), known as
the Board of Vehicles Act.
(iii) Blanket powers of attorney issued for general purposes not limited to the sale, purchase or transfer of
vehicles.
(b)
Certificate not to be assigned in blank. —No person shall make application for, or assign or physically possess, a
certificate of title, or direct or allow another person in his employ or control to make application for, or assign or
physically possess, a certificate of title, unless the name of the transferee is placed on the assignment of certificate of
title simultaneously with the name of the transferor and duly notarized. Wholesale vehicle auctions and vehicle
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75 Pa.C.S. Chapter 11
dealers licensed pursuant to the Board of Vehicles Act are exempt from the limitations of this subsection with respect
to certificates of title for vehicles that are entrusted to the licensed wholesale vehicle auction for sale or transfer.
(c) Persons authorized to hold certificate.
(1) No person shall receive, obtain or hold a certificate of title recorded in the name of another person for the other
person who is not in the regular employ of, or not a member of the family of, the other person.
(2) The following persons are exempt from the limitations of paragraph (1):
(i)
A lienholder who has a valid undischarged lien recorded in the department against the vehicle represented by
the certificate of title.
(ii) A vehicle auction, licensed pursuant to the act of December 22, 1983 (P.L.306, No.84), known as the Board
of Vehicles Act, when offering vehicles for sale.
(iii) A vehicle dealer, licensed pursuant to the Board of Vehicles Act, offering a vehicle for sale pursuant to a
written consignment agreement with the transferor.
(d)
Penalty. —Any person violating any of the provisions of this section is guilty of a summary offense and shall, upon
conviction, be sentenced to pay a fine of $ 100.
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75 Pa.C.S. Chapter 11
Pennsylvania Consolidated Statutes
Title 75. Vehicles
Part II. Title, Registration and Licensing
Chapter 11. Certificate of Title and Security Interests
Subchapter B. Security Interests
Pa.C.S. documents are current through 2016 Regular Session Acts 1-24;
P.S. documents are current through 2016 Regular Session Acts 1-6 and 8-9
§ 1131. Applicability of subchapter.
This subchapter does not apply to or affect:
(1) A lien given by statute or rule of law to a supplier of services or materials for the vehicle.
(2) A lien given by statute to the United States, the Commonwealth or any political subdivision.
(3) A security interest in a vehicle which is inventory held for sale or lease by a person or leased by that person as
lessor and that person is in the business of selling goods of that kind.
(4) Any vehicle for which a certificate of title is not required under this chapter.
§ 1132. Perfection of security interest (Deleted by amendment).
§ 1132.1. Perfection of a security interest in a vehicle.
(a) Perfection. —A security interest in a vehicle titled in this Commonwealth is perfected at the time the department
receives all of the following:
(1) A completed application specifying the lienholder’s name and address. Program participants in the Address
Confidentiality Program under 23 Pa.C.S. Ch. 67 (relating to domestic and sexual violence victim address
confidentiality) may use a substitute address designated by the Office of Victim Advocate as their address.
(2) An amount equal to or greater than the fee required by section 1953 (relating to security interest).
(3) The manufacturer’s statement of origin or the existing certificate of title for the vehicle.
(b)
Duty of a lienholder. —If an additional security interest in a vehicle titled in this Commonwealth is being created by
the owner of the vehicle and the certificate of title is in the possession of a lienholder, the lienholder shall, at the
request of the owner, deliver the certificate of title to the person perfecting the security interest in the vehicle. Upon
receipt of the certificate of title, the person perfecting the security interest in the vehicle shall deliver the certificate of
title to the department in accordance with subsection (a).
(c)
Work identification number. —Upon receipt of items required in subsection (a), the department shall assign or place
a work identification number on each of the items. The first two numbers in the work identification number shall
indicate the year in which the items were received. The next three numbers in the work identification number shall
indicate the day of the year the items were received. The date indicated in the work identification number shall
constitute conclusive evidence of the date of receipt and the date of perfection.
(d)
Delivery of certificate of title. —Upon perfection of a security interest in a vehicle, the department shall issue a
certificate of title with the names of the first two lienholders and indicate the number of additional lienholders existing
at that time. The department shall mail the certificate of title to the first lienholder named in the certificate of title.
§ 1133. Creation of security interest for titled vehicle (Deleted by amendment).
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75 Pa.C.S. Chapter 11
§ 1134. Assignment by lienholder of security interest.
(a) General rule. —A lienholder may assign, absolutely or otherwise, his security interest in the vehicle to a person
other than the owner without affecting the interest of the owner or the validity or perfection of the security interest but any
person without notice of the assignment is protected in dealing with the lienholder as the holder of the security interest and
the lienholder remains liable for any obligations as lienholder under this chapter until the assignee is named as lienholder
on the certificate of title.
(b)
Duty of assignee. —The assignee shall deliver to the department the certificate of title and an assignment by the
lienholder named in the certificate of title on a form prescribed and furnished by the department and accompanied by
the required fee. Failure of the assignee to make the delivery shall not affect the validity or perfection of the security
interest.
(c)
Division 9. —The provisions of this subchapter are subject to 13 Pa.C.S. § 9308(e) (relating to when security interest
or agricultural lien is perfected; continuity of perfection).
§ 1135. Satisfaction of security interest.
(a) Absence of subsequent liens. —Where there are no subsequent liens upon a vehicle, the following rules apply upon
the satisfaction of a security interest in the vehicle:
(1) The outstanding certificate of title shall be mailed or delivered immediately to the owner of the vehicle with
proper evidence of satisfaction and release or the lienholder may apply for corrected title to be issued in the name
of the owner.
(2) The owner may mail or deliver the certificate of title with proper evidence of satisfaction of the security interest
to the department which shall issue a corrected certificate of title without a statement of liens or encumbrances.
The corrected certificate of title may also be issued when the outstanding certificate of title cannot be returned
and proper evidence is produced that all recorded security interests have been satisfied.
(b)
Prior or subsequent liens. —Where there are subsequent liens upon a vehicle or the lien to be released is not a first
lien, the following rules apply upon the satisfaction of a security interest in the vehicle:
(1) If the lienholder whose security interest is satisfied has possession of the certificate of title, the lienholder shall
mail or deliver the certificate of title, immediately upon satisfaction, to the department with proper evidence of
satisfaction and release of the security interest. A corrected certificate of title, containing a statement of the
remaining security interests on record, shall be mailed by the department to the person holding the next lien upon
the vehicle.
(2) Upon the satisfaction of a security interest in a vehicle for which the certificate of title is in the possession of a
prior lienholder, the lienholder whose security interest is satisfied shall, immediately upon satisfaction, mail or
deliver to the owner proper evidence of the satisfaction and release of the security interest. Upon request of the
owner and receipt of the release, the lienholder in possession of the certificate of title shall mail or deliver the
certificate of title together with the release to the department. The department shall issue a corrected certificate of
title which shall be mailed to the first lienholder.
(c) Penalties.
(1) Any person failing to deliver upon demand a satisfied certificate of title as required by subsection (a)(1) is guilty
of a summary offense and shall, upon conviction, for a first offense be sentenced to pay a fine of $ 50 and for a
subsequent offense be sentenced to pay a fine of $ 100.
(2) Any person failing to return to the department a certificate of title where there are other liens, for correction and
delivery, as required by subsection (b) is guilty of a summary offense and shall, upon conviction, be sentenced to
pay a fine of $ 100.
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75 Pa.C.S. Chapter 11
(3) No person shall be deemed guilty of a violation of this section if the person delivers the certificate of title to the
department within five days of the satisfaction of the lien.
§ 1136. Duty of lienholder to disclose pertinent information.
A lienholder named in a certificate of title shall, upon written request of the owner or of another lienholder named on the
certificate, disclose any pertinent information as to the security agreement and the indebtedness secured by the agreement.
§ 1137. Subchapter exclusive for perfecting security interest.
The method provided in this subchapter for perfecting and giving notice of security interests is exclusive, except as
otherwise provided in 13 Pa.C.S. § 9315 (relating to secured party’s rights on disposition of collateral and in proceeds) and
9316(d) and (e) (relating to effect of change in governing law).
§ 1138. Duration of perfection. [Effective until June 27, 2016]
(a)
General rule. —Perfection of a security interest is effective for a period of 30 years in the case of a mobile home or
emergency vehicle, eight years in the case of a truck tractor or trailer weighing in excess of 10,000 pounds and six
years in all other cases, in each case dating from the time of perfection as provided for in this subchapter and subject
to renewal as provided in subsection (b).
(b)
Renewal. —The effectiveness of perfection lapses on the expiration of the periods specified in subsection (a) unless a
renewal form is filed within the six months immediately preceding expiration. Upon the timely filing of a renewal
form, the effectiveness of perfection continues for a period of three years, commencing on the date on which
perfection would have lapsed in the absence of the filing. Perfection may be renewed for as many three-year periods
as may be necessary by the holder of the security interest upon a form furnished by the department, signed by the
secured party and accompanied by the fee provided in this title.
(c)
Corrected certificate when perfection expires. —A corrected certificate of title without a statement of liens or
encumbrances shall be issued by the department, upon the request of the owner, when perfection of the security
interests recorded on the certificate of title have expired.
§ 1138. Duration of perfection. [Effective June 27, 2016]
(a)
General rule. — Perfection of a security interest is effective for a period of 30 years in the case of a mobile home or
emergency vehicle, 20 years for a motor home or recreational trailer, eight years in the case of a truck tractor or trailer
weighing in excess of 10,000 pounds and six years in all other cases, in each case dating from the time of perfection
as provided for in this subchapter and subject to renewal as provided in subsection (b).
(b)
Renewal. — The effectiveness of perfection lapses on the expiration of the periods specified in subsection (a) unless
a renewal form is filed within the six months immediately preceding expiration. Upon the timely filing of a renewal
form, the effectiveness of perfection continues for a period of three years, commencing on the date on which
perfection would have lapsed in the absence of the filing. Perfection may be renewed for as many three-year periods
as may be necessary by the holder of the security interest upon a form furnished by the department, signed by the
secured party and accompanied by the fee provided in this title.
(c)
Corrected certificate when perfection expires. — A corrected certificate of title without a statement of liens or
encumbrances shall be issued by the department, upon the request of the owner, when perfection of the security
interests recorded on the certificate of title have expired.
§ 1139. Terminal rental adjustment clauses.
Notwithstanding any other provision of law, a lease agreement which pertains to the commercial use of a motor vehicle or
trailer and which includes a terminal rental adjustment clause does not create a sale or security interest merely because the
terminal rental adjustment clause provides that the rental price is permitted or required to be adjusted under the agreement
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75 Pa.C.S. Chapter 11
either upward or downward by reference to the actual value of the motor vehicle or trailer upon lease termination or sale or
other disposition of the motor vehicle or trailer. Actual value shall be determined as agreed upon by the parties. This
section is not applicable to a consumer lease agreement pertaining to a motor vehicle or trailer leased or used primarily for
personal, family or household purposes.
§ 1140. Cancellation of certificate of title or ownership for mobile home.
(a) General rule. —The department may cancel a certificate of title for a mobile home affixed to real property. The
person requesting the cancellation shall submit to the department an application for cancellation and the certificate of title.
The application must be on a form prescribed by the department. Upon cancellation, the ownership interest in the mobile
home, together with all liens and encumbrances thereon, shall be transferred to and shall encumber the real property to
which the mobile home has become affixed.
(b)
New certificate of title after cancellation. —If the department has previously canceled a certificate of title to a
mobile home under subsection (a), the owner of the mobile home shall submit to the department all of the following:
(1) An application for a certificate of title on the forms prescribed by the department.
(2) A certificate from an attorney or title company that there are no mortgages, judgments or other liens of record
against the mobile home or, if there is a lien, a certified copy of a release of lien executed by the lienholder and
issued by the recorder of deeds or prothonotary, as appropriate.
(3) Such other information as the department shall require.
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75 Pa.C.S. Chapter 11
Pennsylvania Consolidated Statutes
Title 75. Vehicles
Part II. Title, Registration and Licensing
Chapter 11. Certificate of Title and Security Interests
Subchapter C. Electronic Titling Program
Pa.C.S. documents are current through 2016 Regular Session Acts 1-24;
P.S. documents are current through 2016 Regular Session Acts 1-6 and 8-9
§ 1151. Electronic media system for vehicle titles (Expired).
§ 1151.1. Program.
(a) General rule. —The department shall administer an electronic titling program that permits the recording of vehicle
title information for new, transferred and corrected certificates of title through electronic media in a cost-effective manner
in lieu of the submission and maintenance of paper documents otherwise required by this chapter.
(b)
Description. —The electronic titling program shall include, but not be limited to, methods by which vehicle title
information, including the perfection, release and assignment of vehicle security interests, may be submitted through
electronic media.
(c)
Mandatory participation. —Except for individuals and lienholders who are not normally engaged in the business or
practice of financing vehicles, lienholders shall participate in the electronic titling program.
§ 1152. Development of pilot program (Expired).
§ 1153. Administration of system.
To carry out its responsibilities under this subchapter, the department is authorized to contract with private industries for
the purpose of administrating a system which will permit the electronic communication of title information and security
interest notification. A third party operating a secured host computer system interfacing with the department’s computer
system and the computer system of a lending institution or other sales finance company shall be bonded in the amount
specified by the department and shall maintain audit trails for a period of time specified by the department. The department
is authorized to pay a reasonable fee to a third party to administer the system. Information received under this section by a
third party shall remain confidential as specified by the department.
§ 1154. Expansion of pilot program (Expired).
§ 1155. Certification.
Notwithstanding any other provision of law, a written or printed report of an electronic transaction or recording permitted
under this subchapter, if certified as true and correct by the department, shall serve as evidence of any signature,
acknowledgment or information which was provided to or by the department through electronic means, and the
certification shall be admissible in any legal proceeding as evidence of the facts stated therein.
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75 Pa.C.S. Chapter 11
Pennsylvania Consolidated Statutes
Title 75. Vehicles
Part II. Title, Registration and Licensing
Chapter 11. Certificate of Title and Security Interests
Subchapter D. Salvage Vehicles, Theft Vehicles, Reconstructed Vehicles and Flood Vehicles
Pa.C.S. documents are current through 2016 Regular Session Acts 1-24;
P.S. documents are current through 2016 Regular Session Acts 1-6 and 8-9
§ 1161. Certificate of salvage required.
(a) General rule. —Except as provided in sections 1162 (relating to transfer to vehicle salvage dealer) and 1163
(relating to transfer to scrap metal processor), a person, including an insurer or self-insurer as defined in section 1702
(relating to definitions), who owns, possesses or transfers a vehicle located or registered in this Commonwealth which
qualifies as a salvage vehicle shall make application to the department for a certificate of salvage for that vehicle.
(b)
Application for certificate of salvage. —An owner who transfers a vehicle to be destroyed or dismantled, salvaged or
recycled shall assign the certificate of title to the person to whom the vehicle is transferred. Except as provided in
section 1163, the transferee shall immediately present the assigned certificate of title to the department or an
authorized agent of the department with an application for a certificate of salvage upon a form furnished and
prescribed by the department. An insurer as defined in section 1702 to which title to a vehicle is assigned upon
payment to the insured or claimant of the replacement value of a vehicle shall be regarded as a transferee under this
subsection, and an assignment of title to an insurer under this subsection is exempt from the requirements of
notarization and verification in section 1111(a) (relating to transfer of ownership of vehicle). If an owner retains
possession of a vehicle which is damaged to the extent that it qualifies for vehicle replacement payment, the owner
shall apply for a certificate of salvage immediately. In this case, an insurer shall not pay vehicle replacement value
until the owner produces evidence to the insurer that the certificate of salvage has been issued. A self-insurer as
defined in section 1702 shall apply for a certificate of salvage when a vehicle is damaged to the extent that the cost of
repairs would exceed the replacement value of the vehicle as certified by a licensed motor vehicle physical damage
appraiser.
(c)
Issuance and effect of certificate of salvage. —Upon proper application for a certificate of salvage, the department
or agent of the department shall issue to the transferee a certificate of salvage which shall authorize the holder to
possess or by endorsement transfer ownership of the salvage vehicle. A certificate of title or registration shall not
again be issued or renewed for the vehicle except upon application containing the information the department
requires, accompanied by any necessary documents required under section 1165 (relating to reconstructed vehicles).
(d)
Out-of-State salvage vehicles. —The owner of a salvage vehicle possessing a valid certificate of title or certificate of
salvage from a state or jurisdiction other than this Commonwealth does not need to apply for a certificate under
subsection (a). If the owner wishes to transfer the salvage vehicle, the owner shall make application to the department
and attach the out-of-State certificate of title or certificate of salvage along with any other information and documents
the department reasonably requires to establish the ownership of the vehicle and the existence or nonexistence of
security interests in the vehicle. The person identified on the application must be located or the owner or lienholder
must be domiciled in this Commonwealth to qualify for issuance of a certificate of salvage by the department.
(e)
Certificate not to be assigned in blank. —No person shall make application for or assign or physically possess a
certificate of salvage or direct or allow another person in his employ or control to make application for or assign or
physically possess a certificate of salvage unless the name and address of the transferee is placed on the assignment of
the certificate of salvage simultaneously with the name of the transferor.
(f)
Repairs to personal vehicle. —Nothing herein shall require a vehicle owner to obtain a certificate of salvage to repair
or replace parts or component parts which malfunction or wear out as a result of normal use and operation which has
occurred after the vehicle was transferred to the owner.
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75 Pa.C.S. Chapter 11
§ 1162. Transfer to vehicle salvage dealer.
(a) General rule. —Any owner who transfers a vehicle or a salvage vehicle to a vehicle salvage dealer, as defined in
section 1337(c)(2) (relating to use of “Miscellaneous Motor Vehicle Business” registration plates), shall assign the
certificate of title or salvage certificate to the vehicle salvage dealer. A certificate of title or salvage certificate for a vehicle
transferred to a vehicle salvage dealer is exempt from the requirements of notarization and verification by a corporate
officer.
(b)
Certificate of title. —Upon transfer of a certificate of title to a salvage vehicle dealer, the salvage vehicle dealer shall
immediately send to the department or an authorized agent of the department either of the following:
(1) The assigned certificate of title attached to a form prescribed by the department indicating that the vehicle is to be
designated as a nonrepairable vehicle. A copy of the form shall be retained for record in accordance with section
6308(d) (relating to investigation by police officers). The vehicle shall not be rebuilt, retitled or issued a
certificate of any kind.
(2) The assigned certificate of title with an application for a certificate of salvage upon a form prescribed by the
department. The certificate of salvage, when issued to the vehicle salvage dealer, shall have the same effect as
provided in section 1161(c) (relating to certificate of salvage required).
(c)
Vehicles with defective or lost title. —Any person on whose property is located a vehicle which is a salvage vehicle
and which has a faulty, lost or destroyed title may transfer the vehicle to a salvor or to a salvage program operated by
a political subdivision for removal to a suitable place of storage or for scrapping, provided the salvor or salvage
program complies with the requirements of this section, except that the report to the department that the vehicle is a
salvage vehicle shall be verified by the transferor of the vehicle instead of the police department.
§ 1163. Transfer to scrap metal processor.
(a) Flattened vehicles. —When a vehicle has been flattened, crushed or processed to the extent that it is no longer
identifiable as a vehicle, its certificate of title, certificate of salvage or nonrepairable certificate shall be attached to a form
prescribed by the department and immediately sent to the department. The form shall include such information as the
department shall require. A copy of the form shall be retained for record in accordance with section 6308(d) (relating to
investigation by police officers). The vehicle scrap material shall no longer be considered a vehicle and shall not be
reconstructed, retitled or issued a certificate of any kind.
(b)
Vehicles. —Any owner who transfers a vehicle to a scrap metal processor shall assign the certificate of title,
certificate of salvage or nonrepairable certificate to the processor. The processor shall attach the certificate to the
proper department form, immediately send it to the department and retain a copy in accordance with the provisions of
subsection (a).
§ 1164. Theft vehicles.
(a) General rule. —Upon payment to the insured of the replacement value for a theft vehicle, the owner or insurer shall
apply for a certificate of salvage branded as a theft vehicle.
(b)
Assessing damage on recovered theft vehicles. —If a theft vehicle has been recovered, the vehicle shall be assessed
as to the level of damage at the time of recovery by an insurer or licensed physical damage appraiser:
(1) If the cost of repairs exceeds the replacement value of the vehicle, the theft-branded certificate of salvage shall
serve as an ownership document. If the vehicle thereafter passes the reconstructed salvage vehicle inspection
requirements under section 1165 (relating to reconstructed vehicles), it shall receive a certificate of title branded
reconstructed and recovered-theft vehicle.
(2) If the cost of repairs is less than the replacement value of the vehicle, the owner shall apply for a certificate of
title branded recovered-theft vehicle. A legible copy of the vehicle damage appraisal report completed by an
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75 Pa.C.S. Chapter 11
insurer or licensed physical damage appraiser must accompany an application under this paragraph. The damage
appraisal report shall include the replacement value of the vehicle.
§ 1165. Reconstructed vehicles.
(a) General rule. —If a vehicle, other than an antique or classic vehicle, for which a certificate of salvage has been
issued is thereafter restored to operating condition, it shall be regarded as a reconstructed vehicle.
(b)
Application for a reconstructed vehicle certificate of title. —A reconstructed vehicle title and registration shall be
issued to an applicant if the applicant presents to the department an application for a certificate of title upon a form
furnished and prescribed by the department and any other information the department deems appropriate.
§ 1165.1. Inspection of reconstructed, modified and specially constructed vehicles.
(a) Findings of fact. —The General Assembly finds that a key element for successfully converting a stolen vehicle into
a marketable item is obtaining a title to that vehicle. In a report to the Congress of the United States, the Motor Vehicle
Titling, Registration and Salvage Advisory Committee made several recommendations that would assist state motor
vehicle agencies to combat the vehicle theft and title fraud that has been rising at an alarming rate throughout the nation. In
the committee’s report, recommendations were for each state to establish a two-part inspection procedure. Part one would
be to inspect each vehicle to verify the VIN and replacement parts (supported by titles, proof of ownership, bills of sale)
and owner affirmation. Part two would be to provide a uniform safety inspection for rebuilt salvage vehicles.
(b)
General rule. —All reconstructed, modified and specially constructed vehicles shall be required to undergo an
enhanced vehicle safety inspection as specified in departmental contracts, policy guidelines or regulations as deemed
appropriate by the advisory panel convened under section 1165.2 (relating to Specialized Vehicle Compliance
Inspection Advisory Panel).
§ 1165.2. Specialized Vehicle Compliance Inspection Advisory Panel (Expired).
(a) Establishment. —The department shall establish a Specialized Vehicle Compliance Inspection Advisory Panel to
oversee and make recommendations concerning establishment of procedures and requirements for specialized vehicle
compliance inspection of reconstructed, modified and specially constructed vehicles. The panel shall consist of the
following:
(1) The secretary or his designee, who shall serve as chairman.
(2) The chairman and minority chairman of the Transportation Committee of the Senate and the chairman and
minority chairman of the Transportation Committee of the House of Representatives or their designees.
(3) A representative of the Office of Attorney General.
(4) A vehicle salvage dealer selected by the department.
(5) A licensed vehicle dealer who reconstructs or modifies vehicles.
(6) A member of the Alliance of Automotive Service Providers.
(7) A member of the Pennsylvania Automotive Association.
(8) A member of the Pennsylvania Independent Automotive Dealers Association.
(9) A certified mechanic who performs vehicle inspections.
(10) A certified collision repair technician who performs vehicle reconstruction.
(b)
Duties and responsibilities. —The panel shall:
(1) Establish a system of privately owned reconstructed vehicle inspection facilities staffed by specially trained
individuals to inspect for compliance with vehicle regulations.
(2) Promote highway safety and consumer confidence through specialized inspections.
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75 Pa.C.S. Chapter 11
(3) Diminish fraud and use of stolen vehicles and parts in vehicle rebuilds.
(4) Improve the titling process for street rods, reconstructed, modified and specially constructed vehicles.
(c)
Cooperation. —Nothing shall prevent the chairman or members of the committee from enlisting cooperation from
professionals outside of the panel members or from holding hearings or taking testimony on issues relating to the
reconstructed vehicle process.
(d)
Expiration. —This section shall expire January 1, 2007.
§ 1166. Flood vehicles.
(a) General rule. —Upon payment to the insured of the replacement value for a flood vehicle, the owner or insurer shall
apply for a certificate of salvage branded as a flood vehicle.
(b)
Assessing damage of flood vehicles. —A flood vehicle shall be assessed as to the level of damage by an insurer or
licensed physical damage appraiser:
(1) If the cost of repairs exceeds the replacement value of the vehicle, the flood-branded certificate of salvage shall
serve as an ownership document. If the vehicle thereafter passes the reconstructed salvage vehicle inspection
requirements under section 1165 (relating to reconstructed vehicles), it shall receive a certificate of title branded
reconstructed and flood vehicle.
(2) If the cost of repairs does not exceed the replacement value of the vehicle, the owner shall apply for a certificate
of title branded flood vehicle. A legible copy of the vehicle damage appraisal report completed by an insurer or
licensed physical damage appraiser must accompany an application under this paragraph. The damage appraisal
report shall include the replacement cash value of the vehicle.
§ 1167. Penalty.
A person who violates the provisions of this subchapter commits a summary offense and shall, upon conviction, be
sentenced to pay a fine of $ 500 for each violation.
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Pennsylvania Consolidated Statutes
Title 75. Vehicles
Part II. Title, Registration and Licensing
Chapter 13. Registration of Vehicles
Subchapter A. General Provisions
Pa.C.S. documents are current through 2016 Regular Session Acts 1-24;
P.S. documents are current through 2016 Regular Session Acts 1-6 and 8-9
§ 1301. Registration and certificate of title required.
(a) Driving unregistered vehicle prohibited. —No person shall drive or move and no owner or motor carrier shall
knowingly permit to be driven or moved upon any highway any vehicle which is not registered in this Commonwealth
unless the vehicle is exempt from registration.
(b)
Proof of residency. —A person charged under this section has the burden of proving that he is a nonresident
whenever he asserts a defense based on section 1303 (relating to vehicles of nonresidents exempt from registration). If
he produces at the office of the issuing authority satisfactory proof that he is a nonresident and is in compliance with
section 1303 within five days after being charged with a violation of this section, the issuing authority shall dismiss
the charge.
(c)
Certificate of title prerequisite to registration. —No vehicle shall be registered unless a certificate of title has been
applied for or issued if one is required by Chapter 11 (relating to certificate of title and security interests).
(c.1) Reconstructed, recovered theft, flood, modified and specially constructed vehicles. —Only the department shall
issue a temporary registration plate or card, or permit the transfer of a registration plate, in conjunction with any
application for reconstructed, recovered theft, flood, modified and specially constructed vehicles. Proof of financial
responsibility must accompany the application for registration prior to the issuance of a registration plate.
(c.2) Special inspection prerequisite to operation. —After the effective date of this section, no reconstructed, modified or
specially constructed vehicle may be operated on the highway until it has successfully passed an inspection at a
reconstructed vehicle inspection station.
(d)
Penalty. —Any person violating the provisions of subsection (a) is guilty of a summary offense and shall, upon
conviction, be sentenced to pay a fine of $ 75 or double the registration fee, whichever is greater, except when the
vehicle was previously registered in this Commonwealth within 60 days of the commission of the offense whereupon
the fine shall be $ 25. In the case of a motor carrier vehicle other than a trailer, the fine shall be $ 50 if the motor
carrier vehicle was previously registered in this Commonwealth within 60 days of the commission of the offense or, if
the registration occurs outside the 60-day period, the fine shall be double the registration fee for the maximum weight
at which the vehicle could have been registered in this Commonwealth.
§ 1302. Vehicles exempt from registration.
The following types of vehicles are exempt from registration:
(1) Any vehicle used in conformance with the provisions of this chapter relating to dealers, persons registered under
any of the miscellaneous motor vehicle business classes or nonresidents.
(2) (Deleted by amendment).
(2.1)Any implement of husbandry, other than a commercial implement of husbandry, used exclusively for agricultural
operations. Vehicles are exempt from registration under this paragraph when operated within 50 miles of the farm
or farms owned or operated by the vehicle owner.
(2.2)Any implement of husbandry, trailer or semitrailer used exclusively for agricultural operations when being towed
or hauled by an implement of husbandry or farm vehicle within 50 miles of the farm or farms owned or operated
by the owner of the towed or hauled vehicle.
75 Pa.C.S. Chapter 13
(3) Any self-propelled golf cart used for the transportation of persons engaged in the game of golf while crossing any
public highway during any game of golf.
(4) Any vehicle moved by special permit as provided for in sections 4965 (relating to single permits for multiple
highway crossings), 4966 (relating to permit for movement of quarry equipment), and 4970(a) (relating to permit
for movement of construction equipment).
(5) Any vehicle registered and displaying plates issued in a foreign country by the armed forces of the United States
for a period of 45 days from the date of the return of the owner to the United States.
(6) Any vehicle owned by a resident legally required to be registered in another state based and used principally
outside of this Commonwealth.
(7) Any vehicle moved solely by human or animal power.
(8) (Deleted by amendment).
(9) Any mobile home or modular housing unit.
(10) Any farm vehicle used exclusively upon a farm or farms owned or operated by the owner of the vehicle, subject
to the following:
(i)
(Deleted by amendment).
(ii) (Deleted by amendment).
(i.1) Type A. —Such a farm vehicle with a gross vehicle weight rating not exceeding 10,000 pounds may be
driven upon highways only from sunrise to sunset and between:
(A) Parts of one such farm.
(B) Such farms located not more than 50 miles apart.
(C) Such farm or farms and a place of business located within a radius of 50 miles from such farm or
farms for the purpose of buying or selling agricultural commodities or supplies.
(D) Such farm or farms and a place of business located within a radius of 50 miles from such farm or
farms for the purpose of repairing or servicing of the farm vehicle or the trailer or semitrailer being
towed or hauled by the farm vehicle.
(i.2) Type B. —Such a farm vehicle with a gross vehicle weight rating of greater than 10,000 pounds and not
exceeding 17,000 pounds may be driven upon highways only from sunrise to sunset and between:
(A) Parts of one such farm.
(B) Such farms located not more than 25 miles apart.
(C) Such farm or farms and a place of business located within a radius of 25 miles from such farm or
farms for the purpose of buying or selling agricultural commodities or supplies.
(D) Such farm or farms and a place of business located within a radius of 50 miles from such farm or
farms for the purpose of repairing or servicing of the farm vehicle or the trailer or semitrailer being
towed or hauled by the farm vehicle.
(i.3) Type C. —Such a farm vehicle which does qualify as a motor carrier vehicle and which does not display
a currently valid certificate of inspection may be driven upon highways only from sunrise to sunset and
between:
(A) Parts of one such farm.
(B) Such farms located not more than ten miles apart.
(C) Such farm or farms and a place of business located within a radius of ten miles from such farm or
farms for the purpose of buying or selling agricultural commodities or supplies.
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(D) Such farm or farms and a place of business located within a radius of 25 miles from such farm or
farms for the purpose of repairing or servicing of the farm vehicle or the trailer or semitrailer being
towed or hauled by the farm vehicle.
(i.4)Type d—such a farm vehicle which does qualify as a motor carrier vehicle and displays a currently valid
certificate of inspection may be driven without any restriction as to time but may only be driven on
highways between:
(A) Parts of one such farm.
(B) Such farms located not more than 50 miles apart.
(C) Such farm or farms and a place of business located within a radius of 50 miles from such farm or
farms for the purpose of buying or selling agricultural commodities or supplies or for repairing or
servicing of the farm vehicle or the trailer or semitrailer being towed or hauled by the farm vehicle.
(iii) A biennial certificate of exemption shall be required for a farm vehicle exempt under this paragraph.
(iv) The owner of the farm vehicle shall maintain such minimum levels of liability insurance coverage on the
vehicle as are required to be maintained under Chapter 17 (relating to financial responsibility) by owners of
registered motor vehicles. The owner shall satisfy the requirements of this subparagraph if the minimum
amounts of liability insurance coverage for the farm vehicle have been provided under farm liability
insurance coverage maintained generally by the owner. Coverage prescribed in Subchapter B of Chapter 17
shall not be required to be maintained or provided for the farm vehicle.
(11) Any trailer or semitrailer, including but not limited to non-self-propelled special mobile equipment and
amusement rides constructed as an integral part of the trailer chassis to create a single unit, to be used primarily
for off highway use and only operated incidentally upon the highway.
(12) Any military vehicle used for training by a private, nonprofit, tax exempt military educational institution when
such vehicle does not travel on public roads in excess of one mile and the property on both sides of the public
road is owned by the institution.
(13) Any oversized or overweight vehicle which may be moved or operated only under a permit and without a load
pursuant to section 4961(a) (relating to authority to issue permits) and 4962(f) (relating to when loads permitted).
(14) Any vehicle used for golf course or resort maintenance when such vehicle does not travel on public roads in
excess of one mile and the property on both sides of the public road is owned by said golf course or resort.
(15) Any motor vehicle being towed.
(16) Any trailer registered in another state towed by a motor vehicle registered in this Commonwealth provided:
(i)
the owner has as many trailers registered in this Commonwealth as combinations so registered; or
(ii) the towing vehicle is being operated under a permanent lease to a person meeting the requirements of
subparagraph (i).
(17) Any multipurpose agricultural vehicle. Vehicles exempt from registration under this paragraph shall be used
exclusively upon a farm or farms owned or operated by the owner of the vehicles or upon highways between:
(i)
Parts of one such farm.
(ii) Such farms located not more than five miles apart.
(18) Any farm and garden vehicle under 20 horsepower driven incidentally upon a highway, as determined by the
department.
(19) A tow dolly.
(20) An electric personal assistive mobility device.
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75 Pa.C.S. Chapter 13
(21) Special mobile equipment engaged in construction activities within one mile of an active construction site where
the vehicle is being used. Unregistered vehicles used under this paragraph shall be required to meet lighting and
other requirements of special mobile equipment. This exemption shall not apply to tracked vehicles.
(22) Any portable traffic control signal or device upon a trailer not exceeding 3,000 pounds gross vehicle weight.
§ 1303. Vehicles of nonresidents exempt from registration.
(a) General rule. —A nonresident owner of any foreign vehicle may operate or permit the operation of the vehicle
within this Commonwealth without registering the vehicle in this Commonwealth or paying any fees to the
Commonwealth, provided the vehicle at all times when operated in this Commonwealth is duly registered and in full
compliance with the registration requirements of the place of residence of the owner and further provided the vehicle is
not:
(1) used for the transportation of persons for hire, compensation or profit;
(2) regularly operated in carrying on business within this Commonwealth;
(3) designed, used or maintained primarily for the transportation of property for hire, compensation or profit and not
subject to reciprocity under section 6144 (relating to vehicle registration and licensing) or 6149 (relating to
automatic reciprocity); or
(4) special mobile equipment if not also required to be and actually registered under the laws of the place of
residence of the owner.
(b)
Transportation of persons for hire, compensation or profit. —Every owner of a foreign vehicle operated within this
Commonwealth for the transportation of persons for hire, compensation or profit either regularly according to
schedule or for a period exceeding 30 days in the calendar year, unless exempted from registration under the terms of
a reciprocity agreement shall register the vehicle according to the laws of this Commonwealth.
(c)
Carrying on business in this Commonwealth. —Every nonresident, including any foreign corporation, carrying on
business within this Commonwealth and operating in the business any vehicle within this Commonwealth, unless
exempted from registration under the terms of a reciprocity agreement, shall be required to register each such vehicle
according to the laws of this Commonwealth. A foreign corporation having its principal place of business in this
Commonwealth is regarded as a resident of this Commonwealth for the purposes of this section.
(d)
Members of armed forces. —A member of the armed forces of the United States who is serving on active duty in
this Commonwealth need not register a personal passenger vehicle in this Commonwealth if the vehicle is registered
in the state of his residence.
(e)
Trailer as part of registered combination. —(Deleted by amendment).
§ 1304. Registration criteria.
(a)
General rule. —Except as otherwise provided in this section, vehicles shall be registered for a flat fee.
(b)
Classification of vehicles. —The department may identify vehicles by type as to weight, design, loading, use,
ownership or other significant characteristics for purposes of registration.
(c)
Trucks, truck tractors and trailers. —The department shall register trucks, truck tractors and trailers at the gross
weight requested by the applicant, provided that the weight is not greater than allowed in subsection (d) or less than
allowed in subsection (e).
(d)
Maximum registered gross weight. —No truck, truck tractor or trailer shall be registered at a gross weight in excess
of the lowest of:
(1) the limiting weights established on the basis of axle load, tire load, horsepower or gross weight by type of
vehicles;
(2) the gross vehicle weight rating assigned by the manufacturer; or
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75 Pa.C.S. Chapter 13
(3) a combination weight greater than the gross combination weight rating.
In the case of a vehicle in which no gross vehicle weight rating or gross combination weight rating is assigned by the
manufacturer or where the vehicle has been altered subsequent to manufacture to change its weight bearing capacity,
an equivalent rating shall be determined by the department on the basis of the vehicle’s horsepower, braking ability,
axle limitations and such other factors related to safe operation as may be established by regulations of the department.
(e)
Minimum registered gross weight. —No truck, truck tractor or trailer shall be registered at less than the total of the
weight of the unladen vehicle, the maximum weight of the proposed load, the equivalent weight of the fuel capacity,
150 pounds times the seating capacity, and the weight of any permanently or temporarily attached appurtenances.
(f)
Registered gross weight of trucks and truck tractors. —Every truck shall have its own registered gross weight and
may also be registered at a registered gross weight for a combination. Every truck tractor shall be registered at a
registered gross weight for a combination.
(g)
Buses other than school buses. —The department shall register buses, other than school buses, on the basis of
passenger seating capacity.
§ 1305. Application for registration.
(a) General rule. —Application for the registration of a vehicle shall be made to the department upon the appropriate
form or forms furnished by the department. The application shall contain the full name and address of the owner or
owners; the make, model, year and vehicle identification number of the vehicle; and such other information as the
department may require. Program participants in the Address Confidentiality Program under 23 Pa.C.S. Ch. 67 (relating to
domestic and sexual violence victim address confidentiality) may use a substitute address designated by the Office of
Victim Advocate as their address. Applicants for registration of a truck, truck tractor, trailer or bus shall provide the
vehicle’s Gross Vehicle Weight Rating (GVWR), or the Gross Combination Weight Rating (GCWR), as applicable. If the
manufacturer’s ratings are not available, the applicant shall provide sufficient information as to the horsepower, braking
capacity and such other data as necessary for the department to determine an equivalent measure of the vehicle’s hauling
and stopping capability. If the applicant wishes to register a vehicle at a registered gross weight less than the gross vehicle
weight rating, the application shall include information as to weight, load and any other such information as the department
may require. The application shall be accompanied by self-certification of financial responsibility and the applicable fee.
(b)
Evidence of P.U.C. approval for buses and taxis. —Before registering any bus or taxi which is required under the
laws of this Commonwealth to obtain a certificate of public convenience from the Pennsylvania Public Utility
Commission, the department shall require evidence that the certificate has been issued and has not been revoked or
has not expired.
(c)
Designation of lessee as registrant. —The owner as lessor may designate the lessee as the registrant of the vehicle
and the name and address of the lessee may be substituted on the registration card for the address of the lessor.
However, even if the lessor does not designate the lessee as the registrant of the vehicle, the lessor shall still provide
the department with the name and address of the lessee. The department shall designate the relationship upon the card
in a manner it deems appropriate. This subsection is applicable only for the period during which the lease remains in
effect.
(d)
Self-certification of financial responsibility. —In addition to the other requirements to registration, the applicant
shall file a self-certification of financial responsibility which shall include:
(1) The complete name, address and telephone number of the applicant. Program participants in the Address
Confidentiality Program under 23 Pa.C.S. Ch. 67 may use a substitute address designated by the Office of Victim
Advocate as their address.
(2) The name of the insurance company which is insuring the subject vehicle.
(3) The policy number, effective date and expiration date of the policy of insurance insuring the vehicle.
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§ 1306. Grounds for refusing registration.
The department shall refuse registration, renewal or transfer of registration when any of the following circumstances exists:
(1) The applicant is not entitled to registration under the provisions of this chapter.
(2) The applicant has at registration or titling neglected or refused to furnish the department with the information
required on the appropriate official form, or any reasonable additional information required by the department.
(3) The department has reasonable grounds to believe that the application contains false or fraudulent information, or
that the vehicle is stolen, which fact the department shall ascertain by reference to the stolen vehicle file required
to be maintained under section 7114 (relating to records of stolen vehicles), or that the granting of registration
would constitute a fraud against the rightful owner or other person having a valid lien upon the vehicle.
(4) The fees required by law have not been paid.
(5) The vehicle is not constructed or equipped as required by this title.
(6) The registration of the vehicle stands suspended for any reason as provided for in this title.
(7) Self-certification of financial responsibility, as required under section 1305(d) (relating to application for
registration), is not filed with the registration application.
(8) (Repealed).
(9) (Repealed).
(10) An out-of-service order has been issued for the vehicle, the owner or operator by the department or the United
States Department of Transportation.
(11) Self-certification of current safety inspection for a motor carrier vehicle, as required by section 1309 (relating to
renewal of registration), is not filed with the application for renewal of registration.
§ 1307. Period of registration. [Effective until December 31, 2016]
(a) Staggered renewal system to be established. —The department shall establish a system of staggered registration
renewal in a manner that an approximately equal number of registrations will expire every month throughout the year. In
order to implement and maintain the staggered registration system, the department may prorate annual registration fees
over registration periods of from 6 to 18 months.
(a.1) Seasonal registration. —Upon application on a form prescribed by the department, the owner or lessee of a
passenger car, recreational motor vehicle, motorcycle, truck or farm vehicle which does not have a gross vehicle
weight rating of more than 14,000 pounds may register the vehicle with the department for a period of successive
months of less than one year. The applicant shall specify the period of months during which the vehicle shall be
registered. Except when the department initially converts a currently valid annual registration to a seasonal
registration, the annual fee prescribed for the vehicle by Chapter 19 (relating to fees) shall be paid in full by the
applicant regardless of the number of months chosen for registration by the applicant. Upon receipt of the appropriate
fee and the properly completed form, including all information required by this chapter, the department shall issue a
seasonal registration that shall expire on the last day of the expiration month chosen by the registrant. No insurer of a
vehicle belonging to any owner or lessee who obtains a seasonal registration and who applies for or receives a
reduced automobile insurance premium on account thereof shall be required to provide any contractual coverage,
whether in the form of the provision of a defense or the payment of first-party or third-party benefits or otherwise, to
the owner or lessee in connection with any event occurring during that part of the year in which the vehicle is not
registered; and such owner or lessee shall be treated for all purposes, including, without limitation, ascertaining rights
to stack coverages and to uninsured and underinsured motorist coverage, as a person who does not own that vehicle
and has no duty to carry financial responsibility on it for that part of the year.
(b)
New registration. —A new registration is effective on the date of issuance of a registration card by the department or
the date of issuance of a temporary registration card by an authorized agent of the department under section 1310
(relating to temporary registration cards).
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75 Pa.C.S. Chapter 13
(c)
Renewal of registration. —A renewed registration shall be effective on issuance by the department of a renewed
registration card.
(d)
Expiration of registration. —A registration shall expire on the last day of the month designated on the registration
card.
(e)
Antique, classic and collectible vehicles. —Antique, classic and collectible motor vehicle registrations shall expire
upon the salvaging, scrapping or transfer of ownership of the vehicle, except that if the transfer is between spouses or
between parent and child the registration may be transferred upon payment of a transfer fee.
(f)
Optional permanent trailer registration. —Except as set forth in section 1920(c) (relating to trailers), the registration
of trailers permanently registered as provided in section 1920(c) shall expire upon salvaging of the vehicle or transfer
of ownership.
§ 1307.1. Permanent fleet registration.
The department may establish a system for issuing permanent registration cards and plates to the owner or lessee of a fleet
of vehicles and may promulgate rules and regulations to implement the permanent registration system. The department
may authorize permanently registered vehicles to be exempt from such requirements of this chapter as it deems necessary
and may charge, in addition to any other fees due for registration of vehicles, a reasonable service fee for each fleet vehicle
at the time of initial application for permanent registration.
§ 1308. Issuance of registration card.
(a) General rule. —The department, upon registering a vehicle, shall issue to the registrant a registration card which
shall contain the registration number assigned to the vehicle, the name and address of the registrant and the name of the
owner, if other than the registrant, a description of the vehicle including the vehicle identification number, the expiration
date and such other information as may be determined by the department.
(b)
Trucks. —The registration card for a truck shall indicate the registered gross weight of the truck, and the registered
gross weight of the combination, if the truck is so registered, in addition to other information required.
(c)
Truck tractors. —The registration card for a truck tractor shall indicate the registered gross weight of the
combination in addition to other information required.
(d)
Trailers. —The registration card for a trailer shall indicate the registered gross weight of the trailer in addition to
other information required.
(e)
Buses. —The registration card for a bus shall indicate the passenger seating capacity of the bus.
§ 1309. Renewal of registration.
At least 60 days prior to the expiration of each registration, the department shall send to the registrant an application for
renewal of registration. Upon return of the application, accompanied by self-certification of financial responsibility and the
applicable fee or fees, the department shall send to the registrant a renewed registration card. An application for renewal of
registration for a motor carrier vehicle shall also be accompanied by self-certification of current safety inspection. Failure
to receive a renewal application shall not relieve a registrant from the responsibility to renew the registration.
§ 1310. Temporary registration cards.
(a) General rule. —The department shall provide temporary registration cards for use pending issuance or transfer of
permanent registration cards. Temporary registration cards and plates may be delivered to designated agents who shall
have the authority to issue them in accordance with regulations promulgated by the department. When determining
whether to suspend, revoke or impose a monetary penalty upon an agent, the department may consider relevant mitigating
events.
(b)
Duration. —Temporary registration cards shall be valid for such period as the department shall designate.
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75 Pa.C.S. Chapter 13
(c)
Charges by designated agent. —A designated agent may not charge any fee for issuing a temporary registration card
other than notary fees.
§ 1310.1. Temporary registration permits.
(a) General rule. —A registration permit shall be issued to the registrant concurrent with the issuance of a temporary
registration card and plate.
(b)
Content of registration permit. —Every registration permit shall contain the following information:
(1) The term “Pennsylvania” preprinted on the permit.
(2) The term “temporary registration permit” preprinted on the permit.
(3) The sticker issued by the department which will contain the number of the temporary registration plate and the
dealer identification number (DIN).
(4) The expiration date (month/day/year) of the temporary registration plate handprinted on the permit in permanent
black marker.
(5) The control number preprinted on the permit.
(c)
Location of registration permit. —Except as otherwise provided, a registration permit shall be affixed to the extreme
lower left-hand (driver side) inside corner of the rear window of a vehicle with the printed information visible from
the outside. On trailers, motorcycles, mopeds, motor-driven cycles and convertibles, the registration permit shall be
carried with the vehicle at all times while the vehicle is being operated on the highway.
§ 1311. Registration card to be signed and exhibited on demand.
(a) Signing card. —Upon receiving the registration card or any duplicate, the registrant shall sign his name in the space
provided.
(b)
Carrying and exhibiting card. —Every registration card shall, at all times while the vehicle is being operated upon a
highway, be in the possession of the person driving or in control of the vehicle or carried in the vehicle and shall be
exhibited upon demand of any police officer.
(c)
Production to avoid penalty. —No person shall be convicted of violating this section or section 1301 (relating to
driving unregistered vehicle prohibited) if the person produces at the office of the issuing authority or at the office of
the arresting police officer within five days of the violation, a registration card valid in this Commonwealth at the
time of the arrest.
§ 1312. Notice of change of name or address.
Any person whose address is changed from the address named in the application for registration or on the registration card
or whose name is changed shall, within 15 days, notify the department in writing of the old and new address, or of such
former and new names, and of the title or registration number of every vehicle registered in the person’s name.
§ 1313. Duplicate registration cards.
(a) Additional cards upon request. —The department shall, if so requested, issue to the registrant of any vehicle whose
registration is not under suspension a duplicate registration card, or as many duplicate registration cards as requested, upon
payment of the fee provided in this title for each card.
(b)
Replacement of lost or illegible card. —In the event of a lost, stolen, destroyed or illegible registration card, the
registrant shall apply to the department for a duplicate within 48 hours of discovery of the loss or defacement of such
registration card, upon a form furnished by the department, and accompanied by the fee provided in this title.
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75 Pa.C.S. Chapter 13
(c)
Affidavit to avoid penalty. —No owner or operator of a vehicle shall be subject to a fine for failure to have the
registration card if the owner or operator makes affidavit that the card was lost or stolen within the period of 20 days
preceding and that application for new registration card was made within 48 hours as required in this section.
§ 1314. Transfer of registration.
(a) General rule. —Registration and registration plates may be transferred to another vehicle owned or leased by the
registrant, or to a vehicle owned or leased by the spouse, parent or child of the registrant.
(b)
Procedure for transfer. —In order to transfer registration and registration plates, the transferee shall apply for a
temporary registration card in accordance with section 1310 (relating to temporary registration cards) and
simultaneously apply for transfer of registration under this section.
(c)
Same vehicle type. —If the transfer is within the same vehicle type, the transferee shall retain the registration plate
previously issued, unless lost or destroyed. A new registration card shall be issued by the department.
(d)
Different vehicle type. —If the transfer is to another vehicle type, a new registration plate and card shall be issued to
the transferee. The previously issued plate shall be returned to the department for cancellation immediately upon
receipt of the new registration plate, unless lost or destroyed. In addition to the transfer fee, the transferee shall pay
the difference in registration fees when transferring registration to a type or class of vehicle requiring a higher fee. No
refund shall be payable on transferring to a type or class of vehicle requiring a lower fee.
§ 1315. Operation of vehicle following death of owner.
When the owner of a vehicle is deceased, the vehicle may be operated by or for any heir or personal representative of the
decedent for the remainder of the current registration period and throughout the next following registration period,
provided that the registration is renewed in the name of the decedent’s estate as otherwise required by this chapter.
Registration may continue to be renewed thereafter in the name of the decedent’s estate by any person entitled to the
family exemption until the final account is approved by the court.
§ 1316. Department records.
The department shall maintain suitable records in a manner permitting identification of vehicles and owners, including:
(1) All registrations and transfers of registrations issued.
(2) All registrations and transfers of registrations denied and reasons for denial. Registrations and transfers returned
for correction of errors or omissions need not be recorded.
§ 1317. Acknowledgment of littering provisions.
On every vehicle registration card, the following statement shall be printed immediately above or below the signature
of the applicant:
I hereby acknowledge this day that I have received notice of the provisions of section 3709 of the Vehicle Code.
Also printed on the registration card shall be the following:
Section 3709 provides for a fine of up to $ 300 for dropping, throwing or depositing, upon any highway, or upon any
other public or private property without the consent of the owner thereof or into or on the waters of this
Commonwealth from a vehicle, any waste paper, sweepings, ashes, household waste, glass, metal, refuse or rubbish
or any dangerous or detrimental substance, or permitting any of the preceding without immediately removing such
items or causing their removal. For any violation of section 3709, I may be subject to a fine of up to $ 300 upon
conviction, including any violation resulting from the conduct of any other persons operating, in possession of or
present within this vehicle with my permission, if I do not with reasonable certainty identify the driver of the vehicle
at the time the violation occurred.
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75 Pa.C.S. Chapter 13
§ 1318. Duties of agents.
(a) Verification of financial responsibility. —An agent of the Department of Transportation who is authorized to issue
on behalf of the department a vehicle registration renewal or temporary registration shall be required to verify financial
responsibility prior to issuance.
(b)
Proof. —Proof of financial responsibility shall be verified by examining one of the following documents:
(1) An identification card as required by regulations promulgated by the Insurance Department.
(2) The declaration page of an insurance policy.
(3) A certificate of financial responsibility.
(4) A valid binder of insurance issued by an insurance company licensed to sell motor vehicle liability insurance in
Pennsylvania.
(5) A legible photocopy, facsimile or printout of an electronic transmission of a document listed in paragraphs (1)
through (4), provided the agent receives the photocopy, facsimile or printout directly from a licensed insurance
company or licensed insurance agency. The agent shall not accept a photocopy, facsimile or printout unless the
licensed insurance company or licensed insurance agency provides it on the letterhead of the company or the
agency, or with a letter written upon the company’s or agency’s letterhead, which specifically references the
proof of financial responsibility by the insured’s name and address and the make, model and vehicle
identification number of the insured vehicle. An issuing agent of the department shall not accept a photocopy,
facsimile or printout of an electronic transmission as proof of financial responsibility under this paragraph when
the issuing agent is also acting as an insurance agent for the licensed insurance company or licensed insurance
agency.
(c)
Handwritten proof of financial responsibility. —If handwritten proof of financial responsibility is acceptable proof
of insurance in the state where the vehicle is to be registered, the issuing agent is authorized to accept such
handwritten proof, provided the issuing agent receives written confirmation from the applicable state, insurance
company or insurance agency that handwritten proof is acceptable in that state. The agent shall retain a copy of the
written confirmation along with the copy of the document provided as proof of financial responsibility.
(d)
Verification of information on application. —In addition to any other duty prescribed by this title or departmental
regulations, an agent shall verify that the purchase price stated on the application approximates the fair market value
of the vehicle in a manner prescribed by the department as set forth in a notice published in the Pennsylvania Bulletin.
(e)
Penalty. —Any person who violates this section, in addition to any penalty, suspension or revocation imposed by the
department, commits a summary offense and shall, upon conviction, be sentenced to pay a fine of not less than $ 100
nor more than $ 500 and for each subsequent or additional offense a fine of not less than $ 200 nor more than $ 500,
or to imprisonment for not more than 90 days, or both.
§ 1319. Duties of motor carrier vehicle owners.
(a) Currently valid certificate of inspection. —A motor carrier vehicle is required to have a currently valid certificate of
inspection at the time that the department renews the registration of the vehicle.
(b)
Audit. —The department shall establish an audit procedure to monitor compliance with the requirement that motor
carrier vehicles have a currently valid certificate of inspection at the time of registration renewal.
§ 1320. Contributions to Veterans’ Trust Fund.
(a)
Option. —Within one year of the effective date of this section the department shall provide for all of the following:
(1) Ability of an applicant for an original or renewal driver’s license or identification card to make a contribution of
$ 3 to the Veterans’ Trust Fund.
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75 Pa.C.S. Chapter 13
(2) Ability of an applicant for a renewal vehicle registration to make a contribution of $ 3 to the Veterans’ Trust
Fund.
(b) Implementation.
(1) A contribution under subsection (a) shall be added, as appropriate, to the regular fee for:
(i)
an original or renewal driver’s license or identification card; and
(ii) a renewal of a vehicle registration.
(2) One contribution under subsection (a) may be made for:
(i)
each issuance or renewal of a driver’s license or identification card; and
(ii) each renewal vehicle registration.
(c)
Use. —Contributions under subsection (a) shall be used exclusively for purposes set forth in 51 Pa.C.S. § 1721(c)
(relating to Veterans’ Trust Fund).
(d) Deposits.
(1) The department shall determine on a monthly basis the total amount collected under this section and report the
amount to the State Treasurer.
(2) The State Treasurer shall transfer the amount collected to the Veterans’ Trust Fund.
(e)
Reimbursement. —The Veterans’ Trust Fund shall reimburse the Motor License Fund for the actual costs incurred
by the department in the administration of this section.
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75 Pa.C.S. Chapter 13
Pennsylvania Consolidated Statutes
Title 75. Vehicles
Part II. Title, Registration and Licensing
Chapter 13. Registration of Vehicles
Subchapter B. Registration Plates
Pa.C.S. documents are current through 2016 Regular Session Acts 1-24;
P.S. documents are current through 2016 Regular Session Acts 1-6 and 8-9
§ 1331. Issuance and reissuance of registration plates.
(a)
Department to provide plates. —Registration plates shall be provided by the department.
(b)
Information on plate. —Every registration plate shall have displayed upon it the identifying numbers or letters
assigned to the vehicle, the name of the Commonwealth, which may be abbreviated, and any other data the
department may deem necessary.
(c)
Temporary registration plates. —The department shall provide temporary registration plates for use on vehicles
which are to be removed from this Commonwealth or for use as necessary pending issuance of permanent registration
plates.
(d)
Reflectorizing material on plate. —All registration plates, except temporary plates, shall be treated with
reflectorizing material in accordance with standards approved by the department.
(e)
Issuance of plates by agents. —The department may deliver registration plates, other than special plates, to
designated agents, who shall have the authority to issue them in conjunction with the issuance of temporary
registration cards.
(f)
Periodic reissuance of registration plates. —The department shall develop, implement and administer a program to
provide for the reissuance of current registration plates previously issued under this section. The program to be
established under this subsection shall address the following criteria:
(1) Other than the annual registration fee required under sections 1305 (relating to application for registration) and
1309 (relating to renewal of registration) and Subchapter B of Chapter 19 (relating to registration fees), the
reissued registration plate shall be issued under section 1934 (relating to general reissuance).
(2) The program shall provide that current registration plates issued under this section be replaced. The program may
provide that the department provide for reissuance of registration plates on a staggered basis which will replace
registration plates issued under this section.
(3) The program may provide for the return of and the recycling of the older registration plates.
(4) (Deleted by amendment).
(5) (Deleted by amendment).
(6) The program may contain any other conditions, limitations, contractual arrangements or other factors which the
department deems necessary to implement this subsection.
§ 1332. Display of registration plate. [Effective until December 31, 2016]
(a) General rule. —Every registration plate shall, at all times, be securely fastened to the vehicle to which it is assigned
or on which its use is authorized in accordance with regulations promulgated by the department.
(a.1) Motorcycle registration plate.
(1) A registration plate issued for a motorcycle may be mounted on the motorcycle in a vertical manner if:
(i)
the identifying characters on the plate are displayed in a vertical alignment; and
(ii) the mounting complies with all other provisions of this section.
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75 Pa.C.S. Chapter 13
(2) A registration plate that has its identifying characters displayed horizontally shall not be displayed and mounted
vertically.
(3) The department shall produce a registration plate for motorcycles which displays the identifying characters on the
plate in a vertical alignment. The department shall issue such a plate upon request and upon payment of a fee of $
20, which shall be in addition to the annual registration fee.
(4) No later than January 1, 2016, the department shall report to the chairman and minority chairman of the
Transportation Committee of the Senate and the chairman and minority chairman of the Transportation
Committee of the House of Representatives on the number of motorcycle registration plates issued in a vertical
alignment, the cost of issuance and any required revision to the fee so as to maintain necessary financial support
for the highway system in this Commonwealth.
(b)
Obscuring plate. —It is unlawful to display on any vehicle a registration plate which:
(1) is so dirty as to prevent the reading of the number or letters thereon at a reasonable distance;
(2) is obscured in any manner which inhibits the proper operation of an automated red light enforcement system in
place pursuant to section 3116 (relating to automated red light enforcement systems in first class cities) or 3117
(relating to automated red light enforcement systems in certain municipalities); or
(3) is otherwise illegible at a reasonable distance or is obscured in any manner.
(c)
Penalty for obscured plate. —Any person who violates subsection (b)(2) commits a summary offense and shall,
upon conviction, be sentenced to pay a fine of $ 100.
§ 1333. Lost, stolen, damaged or illegible registration plate.
(a) Application for new plate. —The registrant of the vehicle shall within 48 hours of discovering the loss, theft or
defacement apply to the department for a new plate and report the loss or theft of a plate to the police.
(b)
Substitute registration. —Where the registration plate has been lost or stolen and in any other case in which the
department may deem it advisable, the original registration shall be cancelled and substitute registration issued under
a new registration number other than that originally issued. Upon receipt of substitute registration, it shall be the duty
of the registrant to return the old registration plates and card to the department, unless lost or destroyed.
(b.1) Illegible registration plate. —The department may reissue a registration plate upon request by a registrant when it is
determined by an authorized representative of the department or law enforcement that the registration plate is illegible
from a reasonable distance. The department may select the style of the reissued registration plate and, except in the
case of personal registration plates issued under section 1341 (relating to special registration plates), the registration
plate number.
(c)
Affidavit to avoid penalty. —No owner or operator of a vehicle shall be subject to a fine for the reason that the
registration plate is missing if they have in their possession an affidavit that the plate was lost or stolen and that
application for new plate or plates was made within 48 hours as required in this section.
§ 1334. Return of registration plate.
(a)
General rule. —Registration plates shall be returned to the department under the following circumstances:
(1) A registration plate shall be returned if the registrant no longer has a vehicle titled in this Commonwealth.
(2) A legislative registration plate shall be returned on the expiration or termination of the term of office of the
legislative member.
(3) A dealer or “Miscellaneous Motor Vehicle Business” registration plate shall be returned if the business is
discontinued.
(4) A person with a disability registration plate shall be returned if the person to whom it was issued no longer
qualifies under section 1338 (relating to person with disability plate and placard).
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75 Pa.C.S. Chapter 13
(b)
Time for return of plate. —Each registration plate required to be returned under this section shall be returned to the
department within five days of the occurrence requiring its return.
(c)
Statement accompanying returned plate. —Each returned registration plate shall be accompanied by a statement of
the reason for the return of the plate and the date of the occurrence requiring its return.
§ 1334.1. Seizure of registration plate.
A police officer or an employee of the department authorized to enforce the provisions of Chapter 49 (relating to size,
weight and load) may seize a registration plate that appears in departmental records as suspended, revoked, canceled,
stolen, inactive or issued to a vehicle other than the vehicle on which it is displayed. This provision shall not apply to a
registration plate that has been legally transferred as provided for in section 1314 (relating to transfer of registration).
§ 1335. Registration plates for manufacturers and dealers.
(a) General rule. —Upon posting of a bond in the amount of $ 20,000 and approval of an application in accordance with
departmental regulations, the department shall issue to dealers and manufacturers who are licensed by the State Board of
Vehicle Manufacturers, Dealers and Salespersons and to other dealers designated by departmental regulations, special
registration plates which may be displayed on vehicles in lieu of registering each vehicle individually.
(a.1) Bond already on file. —An authorized dealer or manufacturer who has filed a bond with the Commonwealth shall
not be required to file a separate bond under this section if the bond already on file with the Commonwealth is in the
name of the Commonwealth and in an amount and coverage at least equal to that required under this section.
(a.2) Exemption. —The following types of dealers and manufacturers are exempt from posting of the bond specified in
subsection (a):
(1) Farm equipment dealers.
(2) Mobile home dealers and manufacturers.
(3) Modular housing manufacturers.
(b)
Application for plates. —Application for dealer registration plates shall be made by the dealer or manufacturer on a
form provided by the department together with a copy of his license from the State Board of Motor Vehicle
Manufacturers, Dealers and Salesmen.
(c)
Exemption from individual registration. —Vehicles displaying dealer registration plates may be operated on the
highway without registering each vehicle individually, provided that the plates are used in accordance with the
limitations of sections 1336 (relating to use of dealer registration plates) and 1336.1 (relating to use of multipurpose
dealer registration plates).
(d)
Modular housing manufacturers. —For the purposes of this section, no modular housing manufacturer shall be
required to be licensed by the State Board of Motor Vehicle Manufacturers, Dealers and Salesmen of the Department
of State in order to receive registration plates.
§ 1336. Use of dealer registration plates.
(a) General rule. —Dealer registration plates may be displayed on any vehicle which is owned or in the possession of a
dealer or manufacturer and such a vehicle may be operated upon the highway, but only if the vehicle is being held for sale
and is being used for any of the following purposes:
(1) For teaching students enrolled in an approved driver education course, how to operate a vehicle and for the new
driver to take an examination for a driver’s license.
(2) For testing, for safety inspection, repairing or transporting to or from a repair facility vehicles in the possession of
the dealer within a radius of 25 miles of the place of business of the dealer. Vehicles in the possession of the
manufacturer may be tested within a radius of 50 miles of the place of business of the manufacturer.
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75 Pa.C.S. Chapter 13
(3) For demonstrating vehicles in the possession of the dealer or manufacturer at no cost to a prospective purchaser.
(4) For loaning to customers whose vehicles are being repaired if the loan period does not exceed 30 days.
(5) For loaning to a prospective purchaser for a period not exceeding five days for the purpose of demonstrating the
vehicles.
(6) For loaning to charitable organizations as defined by departmental regulations for use in charitable activities
authorized by departmental regulations.
(7) For transit to or from a dealer, show, exhibit or auction where the vehicle is purchased by the dealer or offered for
sale to prospective purchasers.
(8) For delivery to or from a second-stage manufacturer for or upon completion. Vehicles operated pursuant to this
paragraph must be unladen.
(9) For transit to or from a prospective purchaser or customer for the purpose of demonstrating or loaning as
permitted by subsection (a).
(10) For use in the conduct of the dealer’s administrative functions, such as attending meetings or events, transporting
department-required paperwork or transporting financial paperwork.
(11) For a trailer being held for sale hauling other trailers being held for sale as long as the combined weight of all
trailers does not exceed 3,000 pounds.
(b)
Personal use. —A vehicle displaying dealer registration plates which is owned by a dealer or manufacturer, is held
for sale and does not exceed a gross vehicle weight rating of 7,500 pounds may be operated upon the highways of this
Commonwealth for the personal use of the following:
(1) The dealer or members of his or her immediate family when the dealer is a sole proprietorship.
(2) The officers, partners or members of their immediate families when the dealer is a corporation or partnership.
(3) The regular employees of the dealer.
(c)
Commercial use prohibited. —Except as specifically authorized by subsections (a) and (b), dealer registration plates
shall not be used on vehicles for a commercial purpose, including parts or delivery vehicles, courtesy shuttle vehicles,
wreckers, roll backs, truck tractors and trucks.
(d)
Limited use. —Limited use of certain types of dealer plates shall be as follows:
(1) A motor driven cycle or motorized pedalcycle dealer plate shall be used only on motor driven cycles and
motorized pedalcycles.
(2) A motorcycle dealer plate shall be used only on motorcycles, motor driven cycles and motorized pedalcycles. In
addition, a motorcycle dealer plate may be used on other vehicles owned or in possession of the motorcycle
dealer only when the vehicle is being demonstrated for a prospective purchaser.
(3) A trailer dealer plate shall be used only on trailers.
(e)
Records. —Records shall be kept by the dealer in a manner prescribed by the department indicating which vehicles
have been used as permitted by subsection (a)(1), (4), (5) and (6). The records shall indicate the name of the person to
whom the vehicle was loaned. If the vehicle was loaned to a business or an organization with more than one driver, it
is sufficient to list only the name of the business or organization. The records shall be open to inspection by
representatives of the department and police officers.
(f)
Penalty. —Any person who violates this section, in addition to any penalty, suspension or revocation imposed by the
department, is guilty of a summary offense and shall, upon conviction, be sentenced to pay a fine of not more than $
100.
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§ 1336.1. Use of multipurpose dealer registration plates.
(a) General rule. —Subject to the requirement that the vehicles on which multipurpose dealer registration plates are
used, conform to or are lower than the weight limits for which the plates were purchased, the multipurpose dealer
registration plates may be used on vehicles owned by or in possession of a dealer or manufacturer. All vehicles utilizing
the multipurpose dealer registration plate shall be titled in the name of the business or family member, and sales and use
tax must be paid.
(b)
Exception for second-stage manufacturers. —A title in the name of the business or family member and payment of
sales and use tax are not required for a vehicle which has never been titled as long as the vehicle:
(1) is in possession of a second-stage manufacturer and is being transported from a dealer or distributor for
completion or delivered to a dealer or distributor upon completion; or
(2) is owned or in possession of a dealer and is being delivered to the second-stage manufacturer for completion or is
being transported back to the dealer upon completion.
§ 1336.2. Farm equipment dealer registration plates.
Upon submission of an application accompanied by the appropriate fee and information on a farm equipment dealer that a
truck or truck tractor with a registered gross weight of 11,001 pounds or over is used solely in the business of the dealer,
the department shall issue a farm equipment dealer registration plate for the vehicle.
§ 1337. Use of “Miscellaneous Motor Vehicle Business” registration plates.
(a) General rule. —The department shall issue to owners of miscellaneous motor vehicle businesses with established
places of business special registration plates which may be displayed on vehicles operated on highways in lieu of
registering each vehicle individually. Registration plates issued under this section may be displayed upon vehicles only as
provided for each of the following classes of miscellaneous motor vehicle business:
(1) For a repair or towing business:
(i)
upon vehicles being used in the conduct of the repair business to retrieve, tow or deliver other vehicles or
parts; and
(ii) upon vehicles being repaired.
(2) For a vehicle salvage dealer business:
(i)
upon vehicles being used in the conduct of the vehicle salvage dealer’s business to retrieve or deliver
vehicles, vehicle hulks, parts or materials; and
(ii) upon vehicles being transported on their own wheels for the purpose of being dismantled or recycled.
(3) For a transporter business upon vehicles being transported on their own wheels in the conduct of the transporter
business.
(4) For a financier or collector-repossessor business:
(i)
upon vehicles being used to pick up vehicles that are being repossessed; and
(ii) upon vehicles being repossessed.
(5) For a watercraft trailer business:
(i)
upon trailers used for the delivery of a new boat to its purchaser;
(ii) upon trailers used for the transport of a used boat which is to be resold by the dealer; and
(iii) upon trailers used for the transport of boats by a dealer to or from another boat dealer, warehouse, storage
facility, boat show or repair facility or to and from a location where a boat is to be demonstrated, tested or
inspected.
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(6) For all classes of miscellaneous motor vehicle businesses upon vehicles used for the personal pleasure or use of
the owner of the miscellaneous motor vehicle business or members of the owner’s immediate family, or when the
business is a corporation, upon vehicles used for the pleasure or use of not more than three officers or members
of the officer’s immediate family or for the personal use of the regular employees of the business when operated
by the employee.
All vehicles specified in paragraphs (1)(i), (2)(i), (4)(i) and (6) must be titled in the name of the business or family
member and sales tax must be paid.
(b)
Application for registration. —Application for registration in any of the “Miscellaneous Motor Vehicle Business”
classes shall be made upon a form provided by the department and shall set forth the full name and business address
of the applicant and such other information as the department shall require. The application shall be verified by the
oath or affirmation of the applicant or, if the applicant is a partnership or a corporation, by a partner or officer.
(c) Classes of “Miscellaneous Motor Vehicle Business”.
(1)
Repair or towing. —Any person regularly engaged in the business of mechanical or body repairs or towing for
direct compensation of motor vehicles owned and operated by other persons.
(2)
Vehicle salvage dealer. —Any person regularly engaged in the business of acquiring and dismantling used,
wrecked, damaged, abandoned or salvage vehicles for the purpose of selling the usable parts and selling the
remaining vehicle hulk materials for recycling or processing.
(3)
Transporter. —Any person regularly engaged in the business of transporting new or used vehicles on their own
wheels, owned by or in possession of a manufacturer or dealer.
(4)
Financier or collector-repossessor. —Any person who is duly authorized by the Department of Banking to do
business in this Commonwealth as a financier or collector-repossessor and who is regularly engaged in the
business of financing sales, making loans on the security of vehicles or repossessing vehicles which are the
subject of installment sales contracts as an independent contractor.
(5)
Watercraft trailer dealer. —Any person regularly engaged in the business of selling watercraft and trailers used
exclusively for the transport of the watercraft.
§ 1337.1. Fleet owner transporter registration plate.
(a) General rule. —The department shall issue to fleet owners special registration plates which may be displayed on
passenger cars, trucks, truck tractors and trailers owned or leased by the fleet owner in lieu of registering each vehicle
individually.
(b) Limitations on use of plates.
(1) A registration plate issued under this section may be displayed only on an unladen vehicle.
(2) A registration plate issued under this section may be displayed only on a vehicle type for which it was purchased,
except that a plate issued for a truck or truck tractor may be displayed on an unladen passenger car or an unladen
trailer. The weight limits for trucks, truck tractors and trailers must conform to the weight limit for which the
registration plate was purchased.
(3) A vehicle bearing a registration plate issued under this section may be used for any of the following:
(i)
For transit of the vehicle to or from the place where the vehicle is offered for sale.
(ii) For transit from the place where the vehicle was purchased.
(iii) For transit to and from a location where the vehicle is modified, completed or enhanced for a period of not
more than 30 days after the date of purchase.
(iv) For testing of the vehicle for a period of not more than 30 days after the date of purchase.
(v) For repair, servicing or inspection of a vehicle which is not normally operated on a highway.
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(c)
Records. —Records shall be kept by the fleet owner in a manner prescribed by the department indicating the vehicles
which displayed each registration plate issued under this section. The records shall be open to inspection by
department representatives and any police officer.
§ 1338. Person with disability plate and placard.
(a)
Person with disability plate. —On the application of any person who:
(1) is blind;
(2) does not have full use of an arm or both arms;
(3) cannot walk 200 feet without stopping to rest;
(4) cannot walk without the use of, or assistance from, a brace, cane, crutch, another person, prosthetic device,
wheelchair or other assistive device;
(5) is restricted by lung disease to such an extent that the person’s forced (respiratory) expiratory volume for one
second, when measured by spirometry, is less than one liter or the arterial oxygen tension is less than 60 mm/hg
on room air at rest;
(6) uses portable oxygen;
(7) has a cardiac condition to the extent that the person’s functional limitations are classified in severity as Class III
or Class IV according to the standards set by the American Heart Association;
(8) is severely limited in his or her ability to walk due to an arthritic, neurological or orthopedic condition; or
(9) is a person in loco parentis of a person specified in paragraph (1), (2), (3), (4), (5), (6), (7) or (8);
The department shall issue a special registration plate for one passenger car or truck with a registered gross weight of
not more than 14,000 pounds, designating the vehicle so licensed as being used by a person with a disability. Special
plates for persons with disabilities may also be issued for vehicles operated exclusively for the use and benefit of
persons with disabilities. In the case of a motorcycle, the department shall issue a decal containing the international
symbol for access for persons with disabilities for display on the registration plate.
(b)
Person with disability parking placard. —On the initial application or renewal application of any person who meets
the qualifications of subsection (a), the department shall issue one special parking placard of such size and design as
the department shall specify, designating the vehicle in which it is displayed as being used for the transportation of
persons with disabilities. When parking the designated vehicle, the person with disability parking placard shall be
prominently displayed in such a manner that it may be viewed from the front and rear of the vehicle by hanging it
from the front windshield rearview mirror of a vehicle only when that vehicle is utilizing a parking space reserved for
persons with disabilities. When there is no rearview mirror, or the placard is not designed in such a manner to
accommodate hanging from a rearview mirror, the placard shall be displayed on the dashboard. Placards may also be
issued for use in vehicles when operated for the use and benefit of persons with disabilities provided that a person
with a disability is being transported in the vehicle. Organizations that transport persons with disabilities shall upon
application be issued not more than eight placards in the organization’s name. These placards may be used in a
vehicle of the organization or the personal vehicle of an employee or volunteer of the organization when the employee
or volunteer operates the vehicle for the benefit and use of persons with disabilities provided that a person with a
disability is being transported in the vehicle.
(c) Health care provider’s statement.
(1) Any person applying for a special plate or parking placard for persons with disabilities must present a statement,
certified by a physician, podiatrist, chiropractor, physician assistant or certified registered nurse practitioner
licensed or certified to practice in this Commonwealth or in a contiguous state, that the person with a disability is
disabled as provided in subsection (a).
(2) Any person applying for a renewal of registration of a special plate for persons with disabilities must comply
with this subsection. Once a person with a disability has been duly certified by a physician, podiatrist,
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chiropractor, physician assistant or certified registered nurse practitioner as being disabled, as provided in
subsection (a), the applicant need not submit a certification for subsequent renewals of registration for a special
plate for persons with disabilities. A person who was issued a person with disability plate under this section and
no longer qualifies for one shall not be charged a replacement fee for a regular registration plate upon payment of
the regular registration fee.
(3) In lieu of a health care provider’s statement, a person applying for a special plate or parking placard may present
a statement from a police officer certifying that the person does not have full use of a leg, or both legs, or is blind.
(4) The department shall phase out existing handicapped placards as soon as practicable and issue a new series to
persons who comply with this section.
(c.1) Return of plates and placard. —Upon the death of a person to whom a plate or placard has been issued under this
section, the plate or placard shall be void 30 days after death and shall not be displayed on any vehicle. The personal
representative of the deceased shall return the plate to the department. If there is no personal representative, the
spouse or, if there is no spouse, the next of kin of the deceased shall return the plate or placard to the department.
(c.2) Authorized use. —This section shall not preclude the operation of a vehicle which bears a person with disability plate
when the vehicle is not being used for the benefit of the person with a disability or when the person with a disability is
not present in the vehicle, provided the driver does not use or attempt to use any special privilege or benefit otherwise
accorded to vehicles displaying the plate.
(d)
Penalty. —Any person violating this section commits a summary offense and shall, upon conviction, be sentenced to
pay a fine of not more than $ 100.
(e)
Definitions. —As used in this section, the following words and phrases shall have the meanings given to them in this
subsection:
“Chiropractor.” —A chiropractor acting within the scope of practice contained in the act of December 16, 1986
(P.L.1646, No.188), known as the Chiropractic Practice Act.
“Podiatrist.” —A podiatrist acting within the scope of practice contained in the act of March 2, 1956 (1955 P.L.1206,
No.375), known as the Podiatry Practice Act.
§ 1339. Legislative plate.
Upon application by a member or retired member of the General Assembly of the Commonwealth or the Congress of the
United States, the department may issue special registration plates indicating that the vehicle is owned by a member or
retired member of the Pennsylvania or United States Senate or House of Representatives, as appropriate.
§ 1340. Antique, classic and collectible plates.
(a) General rule. —Upon submission by a vehicle owner of information satisfactory to the department that a motorcycle
or motor vehicle is an antique motorcycle or motor vehicle or classic motorcycle or motor vehicle or collectible motorcycle
or motor vehicle, accompanied by the appropriate fee, the department may issue special plates for the motorcycle or
vehicle. The special plate for antique motor vehicles, except antique motorcycles, shall bear the designation “antique
vehicle.” The applicant shall provide photographic proof in a manner specified by the department to demonstrate the
condition of the motor vehicle. No annual registration fee may be charged for antique, collectible or classic motorcycles or
motor vehicles. A holder of the special plates may obtain replacement plates bearing the designation “antique vehicle”
upon payment of the appropriate fee.
(a.1) Vintage registration plates. —In lieu of a special plate issued under subsection (a), the owner of an antique or classic
motor vehicle may request permission from the department to display a vintage registration plate from the model year
of the motor vehicle. The vintage registration plate shall be:
(1) Provided by the motor vehicle owner.
(2) A Pennsylvania registration plate issued between the years 1906 and 1976.
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(3) Legible from a reasonable distance.
The applicant shall provide information as the department may require for processing the request and a $ 75
application fee. The department may deny a request to use a vintage registration plate for cause.
(b)
Use of plates. —It is unlawful for any person to operate a motorcycle or vehicle with antique, classic, vintage or
collectible registration plates for general daily transportation. Permitted use shall be limited to participation in club
activities, exhibits, tours, parades, occasional transportation and similar uses. Occasional transportation shall mean no
more than one day per week.
§ 1340.1. Street rod plate.
Upon submission by a vehicle owner of information satisfactory to the department that a motor vehicle is a street rod,
accompanied by the appropriate fee, the department shall issue special plates for the vehicle which shall have the same
force and effect as regular registration plates. The applicant shall comply with all laws and regulations pertaining to
registration including the payment of any additional fees.
§ 1341. Special registration plates.
(a) General rule. —Upon request by the applicant, the department may issue registration plates consisting of any
combination of numbers, letters or numbers and letters. They shall have the same force and effect as regular registration
plates. The department may refuse any combination of letters and numbers for cause and shall adopt reasonable rules and
regulations for the issuance of the plates and for carrying out the provisions of this section. The applicant shall comply
with all laws and regulations pertaining to registration including the payment of any additional fees.
(b)
Personal registration plates. —Upon request by the applicant, the department is authorized to issue personal
registration plates. The department is authorized to reissue a combination of numbers or letters for a personal plate if
the department records reveal that no activity, such as renewal or transfer of the personal registration plate, has
occurred for a period of five or more consecutive years and provided that the personal registration plate was never
reported as lost or stolen. Whenever the department reissues an inactive personal plate, the department may purge its
records of all references to the previous owners of that personal plate. The department shall, however, note upon its
records the reissuance of the personal plate and to whom the plate was issued. A personal registration plate may be
used only on a passenger car or truck, with a registered gross weight of not more than 14,000 pounds, motorcycle,
trailer or motor home.
(c)
Organization registration plates. —Upon request by the applicant, the department is authorized to issue organization
registration plates. Organization registration plates may be issued for special groups or for special purposes and bear
an appropriate designation. Special groups may charge a fee for authorization to request a registration plate bearing
the name of the group. If the vehicle is licensed to a business that is not a member of the special group, the
department shall issue the plate as long as the business owner or officer making application is a member of that group.
An organization registration plate may be used only on a passenger car or truck, with a registered gross weight of not
more than 14,000 pounds, trailer or a motor home.
§ 1341.1. Personal organization registration plates.
(a) General rule. —The department may, upon application of any person and upon payment of the additional fee under
this section, issue a personal organization registration plate to applicants for special registration plates authorized in this
chapter.
(b) Additional fee.
(1) The department shall collect an additional fee of $ 100 for personal organization registration plates issued under
subsection (a).
(2) For any personal plate issued under sections 1338 (relating to person with disability plate and placard) and 1342
(relating to veteran plates and placard), the department shall collect only an additional fee of $ 50.
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§ 1342. Veteran plates and placard.
(a) Severely disabled veteran plate. —On the application of a veteran whose service-connected disability is certified at
100% by the service unit of the armed forces in which the veteran served or by the United States Veterans’ Administration
or who has a service-connected disability of the type enumerated in section 1338 (relating to person with disability plate
and placard), the department shall issue a special registration plate designating the vehicle as belonging to a severely
disabled veteran. The registration plate shall have a white background, shall have blue numbers or letters as the department
may determine, shall have the words “disabled veteran” in at least ten-point bold type inscribed in red at the bottom of the
plate and shall include the international symbol for access for persons with disabilities. A special registration plate issued
to a veteran under this section may be used only on a passenger car or truck with a registered gross weight of not more than
14,000 pounds. In the case of a motorcycle, the department shall issue a decal containing the international symbol for
access for persons with disabilities and the words “disabled veteran” for display on the registration plate.
(b)
Severely disabled veteran placard. —On the application of any person who meets the qualifications of subsection
(a), the department shall issue one special parking placard of such size and design as the department shall specify,
designating the vehicle in which it is displayed as being used for the transportation of a severely disabled veteran.
When parking the designated vehicle, the severely disabled veteran parking placard shall be prominently displayed so
that it may be viewed from the front and rear of the vehicle by hanging it from the front windshield rearview mirror of
a vehicle only when that vehicle is utilizing a parking space reserved for persons with disabilities. When there is no
rearview mirror, or the placard is not designed in such a manner to accommodate hanging from a rearview mirror, the
placard shall be prominently displayed on the dashboard of the vehicle when it is in use for the transportation of such
severely disabled veteran. Placards may also be issued for use in vehicles when operated for the use and benefit of
severely disabled veterans provided that a severely disabled veteran is being transported in the vehicle.
(c)
Disabled veteran plates. —On the application of any veteran having a disability certified by the service unit of the
armed forces in which the veteran served or by the United States Veterans’ Administration as service-connected, the
department shall issue a special registration plate designating the vehicle as belonging to a disabled veteran. The
registration plate shall have a white background, shall have numbers or letters as the department may determine and
shall have the words “disabled veteran” in at least ten-point bold type inscribed at the bottom of the plate. A special
registration plate issued to a veteran under this section may be used only on a passenger car or truck with a registered
gross weight of not more than 14,000 pounds.
(d)
Prisoner of war plate. —On the application of an ex-prisoner of war whose imprisonment while in the service of the
armed forces of the United States is certified by the appropriate branch of the armed forces, the department shall issue
a special registration plate designating the vehicle as belonging to an ex-prisoner of war. The registration plate shall
contain the letters “POW” and such other numbers or letters as the department may determine and shall have the
words “prisoner of war” in at least ten-point bold type inscribed at the bottom of the plate. A special registration plate
issued to an ex-prisoner of war under this subsection may be used only on a passenger car or truck with a registered
gross weight of not more than 14,000 pounds.
(e)
Documentation of eligibility. —The department may require current holders of disabled veteran registration plates
and placards to provide documentation of their eligibility under this section where current documentation is not
sufficient.
(f)
Return of plates and placard. —Upon the death of a veteran to whom a severely disabled veteran plate or placard
has been issued under this section, the severely disabled veteran plate or placard shall be void 30 days after death and
shall not be displayed on any vehicle. The personal representative of the deceased shall return the plate to the
department. If there is no personal representative, the spouse or, if there is no spouse, the next of kin of the deceased
shall return the plate or placard to the department.
§ 1343. Use of school bus or school vehicle plates.
(a) General rule. —A motor vehicle bearing school bus or school vehicle registration plates shall be used exclusively for
the transportation of children and their chaperons to or from public, private, parochial or Sunday school or in connection
with any public, private, parochial or Sunday school-related activity. Each school district shall adopt regulations regarding
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the number of chaperons to accompany students in connection with these activities. Except when transporting children to
and from public, private, parochial or Sunday school or public, private, parochial or Sunday school-related activities, the
words “school bus” on the front and rear of the vehicle shall be concealed and the red and amber visual signals shall not be
operable.
(b)
Penalty. —Any person violating this section is guilty of a summary offense and shall, upon conviction, be sentenced
to pay a fine of $ 25.
§ 1344. Use of farm vehicle plates.
(a) General rule. —A truck or truck tractor bearing farm vehicle registration plates shall be used exclusively upon a
farm or farms owned or operated by the registrant of the vehicle or upon highways between:
(1) Parts of one such farm.
(2) Such farms.
(3) Such a farm or farms and a place of business for the purpose of buying or selling agricultural commodities or
supplies.
(4) Such place of business, if transported to the place of business pursuant to paragraph (3) and the place of delivery
of the agricultural commodities, provided that:
(i)
delivery is made pursuant to the sale of the commodities by the registrant of the vehicle, by an employee of
the vehicle registrant or by an auctioneer; and
(ii) if transported to the place of business pursuant to paragraph (3), delivery is made by the same vehicle of the
registrant which transported the commodities to the place of business.
(5) Such farm or farms and a department site for the examination of an applicant for a driver’s license.
(6) Such farm or farms and a place of business for the inspection, repair or servicing of the vehicle.
(b)
Penalty. —Any person violating this section is guilty of a summary offense and shall, upon conviction, be sentenced
to pay a fine of $ 50 and shall, upon conviction for a second or subsequent offense, be sentenced to pay a fine of $
200.
§ 1344.1. Use of farm equipment dealer registration plates.
A truck or truck tractor bearing farm equipment dealer registration plates shall be used solely in the business of the dealer
and operated exclusively by the dealership or its employees only when the vehicle is used:
(1) for delivering farm equipment to a farm for the purpose of sale, demonstration, loaning to customers whose farm
equipment is being repaired or loaning to prospective purchasers;
(2) for pickup of new farm equipment from the manufacturer or distributor;
(3) for pickup of used farm equipment for the purpose of resale; or
(4) for inspection, repair or servicing the vehicle.
§ 1345. Special plates for recipients of the Medal of Honor.
Upon application of any person who is a recipient of the Medal of Honor, the department shall issue to such person a
special registration plate designating the vehicle so licensed as belonging to a person who is a recipient of the Medal of
Honor. The plate shall have a light blue background interspersed with 13 white stars. The center of the plate shall bear a
golden bronze replica of the appropriate medal. The initials of each recipient shall be embossed in red to the left of the
medal and the letters “CMH” (for Congressional Medal of Honor) shall be embossed in red to the right of the medal.
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§ 1346. Special plates for recipients of Purple Heart.
Upon application of any person who is a recipient of the Purple Heart, the department shall issue to such person a special
registration plate designating the vehicle so licensed as belonging to a person who is a recipient of the Purple Heart. A
severely disabled veteran, as described in section 1342(a) (relating to veteran plates and placard), who is qualified to
receive a plate under this section may also elect to receive a placard under section 1342(b). The special registration plate
may be used only on a passenger car or truck with a registered gross weight of not more than 14,000 pounds.
§ 1347. Hearing impaired plates.
On the application of any person with a hearing impairment, verified by a licensed physician and accompanied by the
appropriate fee, the department shall issue to that person a special registration plate designating the vehicle as belonging to
a person who has a hearing impairment, which plate shall have the same effect as a regular registration plate.
§ 1348. Special plates for Pearl Harbor survivors.
Upon application of any person who is a survivor of Pearl Harbor, accompanied by a fee of $ 20 which shall be in addition
to the annual registration fee and by such documentation as the department shall require, the department shall issue to such
person a special registration plate designating the vehicle so licensed as belonging to a person who is a survivor of Pearl
Harbor. The special registration plate may be used only on a passenger car or truck with a registered gross weight of not
more than 14,000 pounds.
§ 1349. Circus or carnival plates.
Upon submission by a truck or truck tractor owner of information to the department that a truck or truck tractor is used
exclusively for the purpose of transportation of circus or carnival personnel or equipment or machinery and only so used
during the period from April 1 through September 30 of any year, the department may issue special plates for the vehicle.
The registration fee for the truck or truck tractor shall be one-half the fee for a similar truck or truck tractor not used for the
purposes described in this section.
§ 1350. Special plates for veterans of Korean War.
Upon application of any person who is a veteran of the Korean War, accompanied by a fee of $ 20, which shall be in
addition to the annual registration fee, and by such documentation as the department shall require, the department shall
issue to the person a special registration plate designating the vehicle so licensed as belonging to a person who is a veteran
of the Korean War. The special registration plate may be used only on a passenger car or truck with a registered gross
weight of not more than 14,000 pounds.
§ 1350.1. Special plates for recipients of Korean Defense Service Medal.
Upon application of any person who is a recipient of the Korean Defense Service Medal, accompanied by a fee of $ 20
which shall be in addition to the annual registration fee and by such documentation as the department shall require, the
department shall issue to the person a special registration plate designating the vehicle so licensed as belonging to a person
who is a recipient of the Korean Defense Service Medal. The department shall design and produce the special registration
plate. The special registration plate may be used only on a passenger car or truck with a registered gross weight of not
more than 14,000 pounds.
§ 1351. Special plates for veterans of Persian Gulf War.
Upon application of any person who is a veteran of the Persian Gulf War, accompanied by a fee of $ 20, which shall be in
addition to the annual registration fee, and by such documentation as the department shall require, the department shall
issue to the person a special registration plate designating the vehicle so licensed as belonging to a person who is a veteran
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of the Persian Gulf War. The special registration plate may be used only on a passenger car or truck with a registered gross
weight of not more than 14,000 pounds.
§ 1352. Wild resource conservation plate.
The department, in consultation with the Wild Resource Conservation Board, shall design a special wild resource
conservation registration plate. Upon application of any person, accompanied by a fee of $ 35 which shall be in addition to
the annual registration fee, the department shall issue the plate for a passenger car, motor home, trailer or truck with a
registered gross weight of not more than 14,000 pounds. The Wild Resource Conservation Fund shall receive $ 15 of each
additional fee for this plate.
§ 1352.1. Appalachian Trail organization registration plates.
(a) General rule. —The department, in consultation with the Appalachian Trail Conservancy, shall design a special
Appalachian Trail organization registration plate. The plate, at a minimum, shall contain the image of a hiker and the
Appalachian Trail Conservancy logo and distinctive coloring. The Appalachian Trail Conservancy may charge a fee for the
authorization to request the registration plate. Upon request by the applicant, the department shall issue the plate for a
passenger car or truck with a registered gross weight of not more than 14,000 pounds or a motor home. The fee provided
under section 1931(b) (relating to personal and organization registration plates) shall apply.
(b)
Proceeds. —It is the intent of the General Assembly that proceeds received by the Appalachian Trail Conservancy
under this section are to be used exclusively for trail maintenance and improvement.
§ 1353. Preserve our heritage registration plate.
The department, in consultation with the Pennsylvania Historical and Museum Commission, shall design a special preserve
our heritage registration plate. Upon receipt of an application, accompanied by a fee of $ 54 which shall be in addition to
the annual registration fee, the department shall issue the plate for a passenger car, motor home, trailer or truck with a
registered gross weight of not more than 14,000 pounds. The Historical Preservation Fund shall receive $ 23 of each
additional fee for this plate.
§ 1353.1. Pennsylvania Monuments registration plate.
(a) Design. —The department shall design a Pennsylvania Monuments registration plate which shall have a replica of
the Pennsylvania Memorial Monument at the Gettysburg National Military Park and shall display the words “Gettysburg
1863.”
(b)
Application. —Upon application of any person, accompanied by a fee of $ 54 which shall be in addition to the
annual registration fee, the department shall issue the registration plate under subsection (a) for a passenger car, motor
home, trailer or truck with a registered gross weight of not more than 14,000 pounds.
(c)
Proceeds. —The Veterans’ Trust Fund established under 51 Pa.C.S. § 1721(c) (relating to Veterans’ Trust Fund)
shall receive $ 23 of the fee paid by the applicant for the registration plate under subsection (a).
(d)
Use of proceeds. —Proceeds under subsection (c) shall be used exclusively to provide grants to nonprofit
organizations for the cleaning, repair and restoration of Pennsylvania monuments by the Gettysburg National Military
Park. A grant under this subsection may not be used to pay for the cost of cleaning, repair or restoration of the
grounds surrounding a Pennsylvania monument.
§ 1354. Flagship Niagara commemorative registration plate. [Repealed]
§ 1354.1. United States Olympic plate.
(a) General rule. —The department, in consultation with the United States Olympic Committee or its designees, shall
design a special United States Olympic registration plate, which shall display the official United States Olympic
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Committee logo and wording, which indicates support for the advancement of excellence in amateur athletic competition
in this Commonwealth. The United States Olympic Committee may charge a fee for the authorization to request the
registration plate. Upon request by the applicant, the department shall issue the plate for a passenger car or truck with a
registered gross weight of not more than 14,000 pounds or a motor home. The fee provided under section 1931(b) (relating
to personal and organization registration plates) shall apply.
(b)
Proceeds. —It is the intent of the General Assembly that proceeds received by the United States Olympic Committee
under this section are to be used exclusively to provide funding to one or more nonprofit organizations, as defined
under section 501(c)(3) of the Internal Revenue Code of 1986 (Public Law 99-514, 26 U.S.C. § 501(c)(3)), in this
Commonwealth that focus on the advancement of excellence in amateur athletics.
§ 1355. Zoological plate.
The department, in consultation with the Pennsylvania Zoological Council, shall design a special zoological registration
plate. Upon application of any person, accompanied by a fee of $ 54 which shall be in addition to the annual registration
fee, the department shall issue the plate for a passenger car, motor home, trailer or truck with a registered gross weight of
not more than 14,000 pounds. The Zoological Enhancement Fund shall receive $ 23 of the fee paid by the applicant for the
plate.
§ 1355.1. Pennsylvania Hunting Heritage registration plates.
(a) General rule. —The department, in consultation with the Pennsylvania Game Commission, shall design a special
Pennsylvania Hunting Heritage registration plate. The Pennsylvania Game Commission shall charge a fee for the
authorization to request the registration plate. Upon request by the applicant, the department shall issue the plate for a
passenger car or truck with a registered gross weight of not more than 14,000 pounds or a motor home. The fee provided
under section 1931(b) (relating to personal and organization registration plates) shall apply.
(b)
Proceeds. —Proceeds received by the Pennsylvania Game Commission under this section are to be used as follows:
(1) Thirty-three percent shall be allocated to nonprofit organizations that coordinate the processing and distribution
of donated wild game from hunters and municipal herd reduction sources to Pennsylvania residents through a
distribution network of food banks in this Commonwealth.
(2) Sixty-seven percent shall be allocated as grants to nonprofit sportsmen’s clubs and organizations to conduct
activities that promote sport hunting, youth hunter education or the conservation and enhancement of game
species in this Commonwealth for current and future generations of hunters.
(c)
Limitation. —A nonprofit organization may not use funding under this section for salaries or administrative
expenses.
(d)
Expenditures. —Estimates of amounts to be expended under this subsection shall be submitted to the Governor by
the Pennsylvania Game Commission for approval by the Governor.
§ 1356. Special plates for recipients of Expeditionary Forces Medal.
Upon application of any person who is a recipient of the Expeditionary Forces Medal, accompanied by a fee of $ 20 which
shall be in addition to the annual registration fee and by such documentation as the department shall require, the
department shall issue to such person a special registration plate designating the vehicle so registered as belonging to a
person who is a recipient of the Expeditionary Forces Medal. The special registration plate may be used only on a
passenger car or truck with a registered gross weight of not more than 14,000 pounds.
§ 1357. Special plates for World War II veterans.
Upon application of any person who is a veteran of World War II, accompanied by a fee of $ 20 which shall be in addition
to the annual registration fee and by such documentation as the department shall require, the department shall issue to such
person a special registration plate carrying the symbol of a ruptured duck designating the vehicle so registered as belonging
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to a person who is a veteran of World War II. The special registration plate may be used only on a passenger car or truck
with a registered gross weight of not more than 14,000 pounds.
§ 1357.1. Special plates for individuals in the service of the United States Merchant
Marine.
Upon application of any person who was in the service of the United States Merchant Marine during World War II, the
Korean War, the Vietnam Conflict or any of the Gulf Wars, including Operation Desert Storm, Operation Iraqi Freedom
and Operation Desert Shield, accompanied by a fee of $ 20 which shall be in addition to the annual registration fee and by
such documentation as the department shall require, the department shall issue to the person a special registration plate
designating the vehicle so licensed as belonging to a person who was in the service of the United States Merchant Marine
during World War II, the Korean War, the Vietnam Conflict or any of the Gulf Wars, including Operation Desert Storm,
Operation Iraqi Freedom and Operation Desert Shield. The special registration plate may be used only on a passenger car
or truck with a registered gross weight of not more than 14,000 pounds.
§ 1358. DARE plate. [Repealed]
§ 1359. Special plates for steelworkers.
(a) General rule. —Upon application of any person who is a steelworker, accompanied by a fee of $ 20 which shall be
in addition to the annual registration fee and by such documentation as the department shall require, the department shall
issue to such person a special registration plate designating the vehicle so licensed as belonging to a person who is a
steelworker. The special registration plate may be used only on a passenger car or a truck with a registered gross weight of
not more than 14,000 pounds. The plate shall bear the likeness of the official emblem of the American Iron and Steel
Institute.
(b)
Definition. —As used in this section, the term “steelworker” means a person currently or formerly employed in the
manufacture of steel or a surviving member of the steelworker’s family.
§ 1360. Special plates for veterans of Vietnam Conflict.
Upon application of any person who is a veteran of the Vietnam Conflict as that term is defined for the awarding of the
Vietnam Service Medal, accompanied by a fee of $ 20 in addition to the annual registration fee and by such documentation
as the department shall require, the department shall issue to the person a special registration plate designating the vehicle
so licensed as belonging to a person who is a veteran of the Vietnam Conflict. The special registration plate may be used
only on a passenger car or truck with a registered gross weight of not more than 14,000 pounds.
§ 1361. Special motorcycle plates related to veterans.
(a) Honorably discharged veterans.—Upon application of any person who is an honorably discharged veteran of the
armed forces of the United States, or a reserve component of the armed forces as defined in 51 Pa.C.S. § 7301
(relating to definitions), accompanied by a fee of $ 20 which shall be in addition to the annual registration fee and by
such documentation as the department shall require, the department shall issue to the person a special registration
plate designating the vehicle as belonging to a person who is a veteran. The special registration plate may be used
only on a motorcycle.
(b) Honoring our veterans.— Upon application of any person, accompanied by a fee of $35 which shall be in addition to
the annual registration fee and by such documentation as the department shall require, the department shall issue to
the person a special registration plate designating the motorcycle as belonging to a person who is honoring veterans of
the armed forces of the United States. The special registration plate may be used only on a motorcycle. The Veterans”
Trust Fund shall receive $15 of the fee paid by the applicant for the plate.
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§ 1362. Operation Iraqi Freedom veterans plate.
Upon application of any person who is a veteran of the liberation or occupation of Iraq, accompanied by a fee of $ 20
which shall be in addition to the annual registration fee and by documentation as the department shall require, the
department shall issue to the person a special registration plate designating the vehicle so licensed as belonging to a person
who is a veteran of Operation Iraqi Freedom. The special registration plate may be used only on a passenger car or truck
with a registered gross weight of not more than 14,000 pounds.
§ 1363. Operation Enduring Freedom veterans plate.
Upon application of any person who is a veteran of the liberation or occupation of Afghanistan, accompanied by a fee of $
20 which shall be in addition to the annual registration fee and by documentation as the department shall require, the
department shall issue to the person a special registration plate designating the vehicle so licensed as belonging to a person
who is a veteran of Operation Enduring Freedom. The special registration plate may be used only on a passenger car or
truck with a registered gross weight of not more than 14,000 pounds.
§ 1364. Special plates for veterans.
(a) Honorably discharged veterans. —Upon application of any person who is an honorably discharged veteran of the
armed forces of the United States or a reserve component of the armed forces as defined in 51 Pa.C.S. § 7301 (relating to
definitions), accompanied by a fee of $ 20 which shall be in addition to the annual registration fee and by such
documentation as the department shall require, the department shall issue to the person a special registration plate
designating the vehicle as belonging to a person who is a veteran of the armed forces of the United States. The special
registration plate may be used only on a passenger car or truck with a registered gross weight of not more than 14,000
pounds.
(b)
Honoring our veterans. —Upon application of any person, accompanied by a fee of $ 35, which shall be in addition
to the annual registration fee and by such documentation as the department shall require, the department shall issue to
the person a special registration plate designating the vehicle as belonging to a person who is honoring veterans of the
armed forces of the United States. The special registration plate may be used only on a passenger car or truck with a
registered gross weight of not more than 14,000 pounds. The Veterans’ Trust Fund shall receive $ 15 of the fee paid
by the applicant for the plate.
§ 1365. Gold Star Family plate.
(a) General rule. —Upon application of a family member of a person who was killed while serving on active duty in the
military, accompanied by a fee of $ 20 which shall be in addition to the annual registration fee and by such documentation
as the department shall require, the department shall issue to the family member a special registration plate designating the
vehicle so licensed as belonging to a family member of a person who was killed while serving on active duty in the
military. The department shall design and produce the special registration plate carrying the service flag gold star rimmed
with blue which represents sacrifice to the cause of liberty and freedom. The words “Gold Star Family” shall be clearly
displayed along the bottom of the plate. The special registration plate may be used only on a passenger car or truck with a
registered gross weight of not more than 14,000 pounds.
(b)
Documentation required. —An applicant for a Gold Star Family plate shall certify on a form approved by the
department that the applicant is a family member of a person who was killed while serving on active duty in the
military.
(c)
Definition. —As used in this section, the term “family member” includes the following:
(1) Widow.
(2) Widower.
(3) Mother.
(4) Father.
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(5) Stepmother.
(6) Stepfather.
(7) Mother through adoption.
(8) Father through adoption.
(9) Foster mother in loco parentis.
(10) Foster father in loco parentis.
(11) Son.
(12) Daughter.
(13) Stepson.
(14) Stepdaughter.
(15) Son by adoption.
(16) Daughter by adoption.
(17) Brother.
(18) Sister.
(19) Half brother.
(20) Half sister.
§ 1366. Special plates for recipients of Silver Star.
Upon application of any person who is a recipient of the Silver Star, accompanied by a fee of $ 10 which shall be in
addition to the annual registration fee and by such documentation as the department shall require, the department shall
issue to the person a special registration plate designating the vehicle so licensed as belonging to a person who is a
recipient of the Silver Star. The special registration plate may be used only on a passenger car or truck with a registered
gross weight of not more than 14,000 pounds.
§ 1366.1. Special plates for United States military airborne units.
(a) General rule. —Upon application of any person who is a veteran of or a member of a United States military airborne
unit, accompanied by a fee of $ 20 which shall be in addition to the annual registration fee and by such documentation as
the department shall require, the department shall issue to the person a special registration plate designating the vehicle so
licensed as belonging to a person who is a veteran of or a member of a United States military airborne unit. The special
registration plate may be used only on a passenger car or truck with a registered gross weight of not more than 14,000
pounds. The department shall design and produce the special registration plate to display a set of jump wings and glider
wings.
(b)
Definition. —As used in this section, the term “veteran of or a member of a United States military airborne unit”
includes parachutist or glider units, glider troopers, paratroopers, air assault troopers, Rangers, U.S. Army Special
Forces, USMC Recon, U.S. Navy Seals, U.S. Air Force Special Operations, Troop Carrier Command, including glider
pilots and the 160th SOAR, military personnel who satisfactorily completed the prescribed proficiency tests while
assigned or attached to an airborne unit and any other military personnel determined by the department to be
appropriately classified as a member of a United States military airborne parachutist or glider unit.
§ 1367. Special plates for recipients of Bronze Star.
Upon application of any person who is a recipient of the Bronze Star, accompanied by a fee of $ 20 which shall be in
addition to the annual registration fee and by such documentation as the department shall require, the department shall
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issue to the person a special registration plate designating the vehicle so licensed as belonging to a person who is a
recipient of the Bronze Star. The special registration plate may be used only on a passenger car or truck with a registered
gross weight of not more than 14,000 pounds.
§ 1368. Special plates for recipient of Bronze Star for Valor.
Upon application of any person who is a recipient of the Bronze Star for Valor, accompanied by a fee of $ 10 which shall
be in addition to the annual registration fee and by such documentation as the department shall require, the department
shall issue to the person a special registration plate designating the vehicle so licensed as belonging to a person who is a
recipient of the Bronze Star for Valor. The special registration plate may be used only on a passenger car or truck with a
registered gross weight of not more than 14,000 pounds.
§ 1369. Special plates for recipients of Distinguished Service Cross, Distinguished
Flying Cross, Navy Cross or Air Force Cross.
Upon application of any person who is a recipient of the Distinguished Service Cross, Distinguished Flying Cross, Navy
Cross or Air Force Cross, accompanied by a fee of $ 10 which shall be in addition to the annual registration fee and by
such documentation as the department shall require, the department shall issue to the person a special registration plate
designating the vehicle so licensed as belonging to a person who is a recipient of the Distinguished Service Cross,
Distinguished Flying Cross, Navy Cross or Air Force Cross. The special registration plate may be used only on a passenger
car or truck with a registered gross weight of not more than 14,000 pounds.
§ 1369.1. Special plates for recipients of Combat Action Badge, Combat Infantryman
Badge, Combat Action Ribbon, Combat Action Medal or Combat Medical Badge.
Upon application of any person who is a recipient of the Combat Action Badge, Combat Infantryman Badge, Combat
Action Ribbon, Combat Action Medal or Combat Medical Badge accompanied by a fee of $ 20, which shall be in addition
to the annual registration fee, and by such documentation as the department shall require, the department shall issue to the
person a special registration plate designating the vehicle so licensed as belonging to a person who is a recipient of the
Combat Action Badge, Combat Infantryman Badge, Combat Action Ribbon, Combat Action Medal or Combat Medical
Badge. The special registration plate may be used only on a passenger car or truck with a registered gross weight of not
more than 14,000 pounds.
§ 1369.2. Special “In God We Trust” plates.
Upon application of any person, accompanied by a fee of $ 20 which shall be in addition to the annual registration fee, the
department shall issue to the person a special “In God We Trust” registration plate. The special registration plate may be
used only on a passenger car or truck with a registered gross weight of not more than 14,000 pounds.
§ 1370. Report to General Assembly.
No later than January 1, 2015, and on January 1 of every fifth year thereafter, the department shall report to the chairman
and minority chairman of the Transportation Committee of the Senate and the chairman and minority chairman of the
Transportation Committee of the House of Representatives on the utilization of special registration plates provided for in
this chapter. For each special registration plate, the report shall include the number of plates then in use, the number of new
plates issued annually since the preceding report and make recommendations regarding the need for the continued issuance
of such plates, including an analysis of usage, cost of issuance and any required revision to fees so as to maintain necessary
financial support for the highway system in this Commonwealth.
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Pennsylvania Consolidated Statutes
Title 75. Vehicles
Part II. Title, Registration and Licensing
Chapter 13. Registration of Vehicles
Subchapter C. Violations and Suspensions
Pa.C.S. documents are current through 2016 Regular Session Acts 1-24;
P.S. documents are current through 2016 Regular Session Acts 1-6 and 8-9
§ 1371. Operation following suspension of registration.
(a) General rule. —No person shall operate and no owner shall permit to be operated upon any highway a vehicle the
registration of which has been suspended.
(b)
Penalty. —Any person violating this section is guilty of a summary offense and shall, upon conviction, be sentenced
to pay a fine of not less than $ 100 nor more than $ 500. In the case of a motor carrier vehicle other than a trailer, the
fine shall be double the registration fee for the maximum weight at which the vehicle could have been registered in
this Commonwealth.
§ 1372. Unauthorized transfer or use of registration.
No person shall:
(1) allow a registration card or plate or permit to be used by any person not authorized to use it or on any vehicle
other than the vehicle for which it was issued;
(2) use any registration card or plate or permit unless authorized to do so; or
(3) display a registration card or plate in, on or in connection with any vehicle other than the vehicle for which it was
issued.
§ 1373. Suspension of registration.
(a) Suspension after opportunity for hearing. —The department may suspend any registration after providing
opportunity for a hearing in any of the following cases when the department finds upon sufficient evidence that:
(1) The vehicle is unsafe or unfit for operation or is not equipped as required by this title.
(2) The owner or registrant has made, or permitted to be made, any unlawful use of the vehicle or registration plate
or plates, or registration card, or permitted the use by a person not entitled thereto.
(3) The owner or registrant has knowingly made a false statement or knowingly concealed a material fact or
otherwise committed a fraud in any application or form required to be filed by this title.
(4) The registrant or any agent or employee has repeatedly violated any of the provisions of this chapter or Chapter
11 (relating to certificate of title and security interests).
(b)
Suspension without hearing. —The department may suspend a registration without providing an opportunity for a
hearing in any of the following cases:
(1) Upon the request or order of any court of record.
(2) The required fees have not been paid.
(3) An out-of-service order has been issued for the vehicle, the owner or the operator by the department or by the
United States Department of Transportation.
(4) The vehicle is being operated in violation of section 4704(b)(1) (relating to inspection by police or
Commonwealth personnel).
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§ 1374. Suspension or revocation of vehicle business registration plates.
(a) Suspension or revocation after opportunity for hearing. —The department may impose a monetary penalty for
certain violations and offenses as prescribed by regulation or this section or suspend or revoke registration plates for
dealers, manufacturers or members of the “Miscellaneous Motor Vehicle Business” class after providing an opportunity for
a hearing in any of the following cases when the department finds upon sufficient evidence that:
(1) Except as provided in subsection (g)(1) the registrant is no longer entitled to licensing as a dealer or manufacturer
or to registration in the “Miscellaneous Motor Vehicle Business” class.
(2) The registrant has made or permitted to be made any unlawful use of the vehicle or registration plate or plates or
registration card or permitted the use by a person not entitled thereto.
(3) The registrant has knowingly made a false statement or knowingly concealed a material fact or otherwise
committed a fraud in any application.
(4) The registrant has failed to give notice of transfer of ownership or of the destruction or junking of any vehicle
when and as required by this title.
(5) The registrant has failed to deliver to a transferee lawfully entitled thereto or to the department, when and as
required by this title, a properly assigned certificate of title.
(6) The registrant has repeatedly violated any of the provisions of this title.
(7) Any fee payable to the Commonwealth in connection with the operation of the business of the registrant has not
been paid.
(b)
Mitigating events. —The opportunity for a hearing as authorized by subsection (a) shall include the consideration of
relevant mitigating events as prescribed by regulation for violations and offenses of subsection (a)(2), (5) and (7).
(c)
Written warning for first offense. —If the registrant violates subsection (a)(2), (5) or (7) as a first offense, the
department shall sanction the registrant with a written warning without providing the opportunity for a hearing.
(d)
Schedule of sanctions. —The department shall impose the following sanctions for violations:
(1) If the department finds that the registrant has violated subsection (a)(5) or (7) as a second offense, the registrant
may be sanctioned with a monetary penalty of not less than $ 50 and not more than $ 100 per violation.
(2) If the department finds that the registrant has violated subsection (a)(5) or (7) as a third offense, the registrant
may be sanctioned with a monetary penalty of not less than $ 100 and not more than $ 200 per violation.
(2.1)If the department finds that the registrant has violated subsection (a)(5) as a fourth or subsequent offense, the
department may suspend for not less than three months or revoke the registration plates and cards of the
registrant.
(3) A monetary penalty imposed for a violation of subsection (a)(5) shall be in addition to the requirement that the
registrant deliver a properly assigned certificate of title. Unless extended by the department, if the registrant fails
to pay the monetary penalty or to deliver the certificate of title within 45 days after notice was sent by the
department, except as otherwise provided by section 1377 (relating to judicial review), the department shall
suspend the registrant’s registration plates until the monetary penalty has been paid and the title delivered.
(4) A monetary penalty imposed for a violation of subsection (a)(7) shall be in addition to payment of the original
amount due for taxes and fees and any other penalty provided by law for submission of an uncollectible or
dishonored check. Unless extended by the department, if the registrant fails to pay the monetary penalty, the
original amount due or any other penalty within 45 days after notice was sent by the department, except as
otherwise provided by section 1377, the department shall suspend the registrant’s registration plates until all fees,
taxes and penalties have been paid.
(5) A violation of subsection (a)(2) or (5) shall remain on the registrant’s record for a period of 18 months from the
date that the violation was sanctioned by the department. If the registrant does not commit another violation of
subsection (a)(2) or (5) within that 18-month period, the department shall rescind from the registrant’s record the
prior sanction that was imposed. After rescission of the prior sanction, if the registrant thereafter commits a
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subsequent violation of subsection (a)(2) or (5), that violation shall be considered the same degree of offense as
was previously imposed, unless more than three years have elapsed since the last date that the registrant was
sanctioned for a violation of subsection (a)(2) or (5), in which case said subsequent violation shall be deemed a
first offense.
(6) If the department has previously given notice of, and considered at a departmental hearing, violations of
subsection (a)(5), no sanction shall be imposed for an alleged violation of subsection (a)(5) which was not
included within said notice if said violation occurred prior to the date of the notice, the department’s records
reflected that the violation existed and the violation could have been included in the notice as an additional
subject of the departmental hearing.
(7) If a registrant is sanctioned pursuant to subsection (c) or paragraph (1) or (2) or the corresponding provisions of
departmental regulations, 67 Pa. Code Ch. 53 (relating to manufacturers, dealers and miscellaneous motor vehicle
businesses registration plates), and the department also sanctions the registrant for corresponding violations as an
issuing agent pursuant to departmental regulations, 67 Pa. Code Ch. 43 (relating to temporary registration cards
and plates), the department shall only impose the sanction prescribed by this section or the corresponding section
of 67 Pa. Code Ch. 53. Notwithstanding, the department shall note the offense pertaining to the registrant and the
offense pertaining to the issuing agent upon each record, and the department shall consider each record when
calculating second, third or subsequent offenses by the registrant and the issuing agent.
(e)
Hearing. —Until regulations are prescribed by the department as authorized by subsection (b), the hearing shall
include the consideration of relevant mitigating events for a violation of subsection (a)(2), (5) or (7).
(f)
Interim regulations. —Until such regulations are prescribed by the department as authorized by subsections (a) and
(b), the applicable departmental regulations as currently promulgated shall remain in full force and effect, except as
specifically superseded by the provisions of subsections (c), (d) and (e).
(g)
Suspension without hearing. —The department may suspend or revoke registration plates for dealers, manufacturers
or members of the “Miscellaneous Motor Vehicle Business” class without providing the opportunity for a hearing in
any of the following cases:
(1) The registrant’s license as a dealer or manufacturer has been suspended or revoked by the State Board of Vehicle
Manufacturers, Dealers and Salespersons or the board has determined that the registrant is not entitled to such a
license.
(2) If the Pennsylvania State Police shall certify that the dealer, manufacturer or member of the “Miscellaneous
Motor Vehicle Business” class is no longer in business.
(h)
Recommended action by State licensing board. —The department may also audit and investigate dealers and
manufacturers registered by the State Board of Vehicle Manufacturers, Dealers and Salespersons to determine
whether any dealer or manufacturer has violated any provision of this title pertaining to dealers or manufacturers or
any regulation promulgated by the department. The department may recommend that the State Board of Vehicle
Manufacturers, Dealers and Salespersons suspend the license of any dealer or manufacturer which it finds has
committed a violation and the board shall take prompt action on any such recommendations under the act of
December 22, 1983 (P.L.306, No.84), known as the Board of Vehicles Act.
§ 1375. Suspension of registration of unapproved carriers.
(a) General rule. —The department shall suspend the registration of any vehicle upon the presentation to the department
of a certificate of the Pennsylvania Public Utility Commission or notice of the Philadelphia Parking Authority setting forth,
after hearing and investigation, that the commission or the Philadelphia Parking Authority has found and determined that
the vehicle has been operated as a common carrier or contract carrier by motor vehicle within this Commonwealth without
the approval of the commission or the Philadelphia Parking Authority and either that no appeal was filed from such
determination in the manner and within the time provided by law or that the determination was affirmed on appeal.
(b)
Rescission of suspension. —Any suspension of registration under this section may be rescinded by the department
upon the petition of the owner of such vehicle or of the lessee provided the petition is accompanied by a certificate of
the Pennsylvania Public Utility Commission setting forth that the commission does not object to the rescission.
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§ 1376. Surrender of registration plates and cards upon suspension or revocation.
(a) General rule. —The department, upon suspending or revoking any registration, shall require the registration plate or
plates and registration card or cards to be surrendered immediately to the department.
(b)
Delegation of authority. —If after 30 days from the mail date of a notice of suspension or revocation, the registration
plates and cards are not surrendered under subsection (a), the department may delegate authority to the following
persons to seize a registration plate and registration card which are required to be surrendered under subsection (a):
(1) A designated department employee.
(2) Members of the Pennsylvania State Police.
(3) Local police officers.
(4) Sheriffs or deputy sheriffs.
(5) Constables or deputy constables.
(b.1) Immediate seizure of registration plates and cards. —The department may delegate authority to the persons
described in this section to immediately seize registration plates and cards upon imposition of the following:
(1) a suspension imposed pursuant to section 1374(d)(3) or (4) (relating to suspension or revocation of vehicle
business registration plates) until all fees, taxes and penalties have been paid;
(2) a suspension or revocation imposed pursuant to section 1373(b)(3) (relating to suspension of registration) or
1374(g);
(3) a suspension or revocation is reinstated after determination of a matter as provided in section 1377 (relating to
judicial review); or
(4) a suspension imposed pursuant to section 1379 (relating to suspension of registration upon sixth unpaid parking
violation in cities of the first class) until all fines, penalties and costs have been paid.
(c)
Regulations. —The department shall, by regulation, prescribe the manner of selecting those persons who are
delegated authority under this section to seize the registration plates and registration cards. This requirement does not
apply to persons described in this section who have been trained pursuant to the provisions of section 6117 (relating
to authority of qualified employees of department and Department of Revenue).
(d)
Penalty. —Any person failing or refusing to surrender to the department or its authorized delegate, upon demand,
any registration plate or card which has been suspended or revoked is guilty of a summary offense and shall, upon
conviction, be sentenced to pay a fine of $ 300, plus costs. Costs shall include a reasonable fee for official seizure of
the unsurrendered items.
§ 1377. Judicial review.
(a) General rule. —Any person who has been sanctioned by the department under this chapter or whose registration or
authority to issue registration cards or plates has been denied, suspended or otherwise sanctioned by the department shall
have the right to appeal to the court vested with jurisdiction of such appeals by or pursuant to Title 42 (relating to judiciary
and judicial procedure). The filing of the appeal shall act as a supersedeas, except for a warning or a revocation, and the
suspension or monetary penalty shall not be imposed until determination of the matter as provided in this section. Upon
application of the registrant and prior notice to the department, the court may grant a supersedeas from a revocation of
registration or authority to issue registration. The court shall schedule the appeal for hearing upon 30 days’ written notice
to the department, and thereupon take testimony and examine into the facts of the case and determine whether the
petitioner is entitled to registration, subject to suspension of registration or other sanction under the provisions of this title
or departmental regulations.
(b) Documentation.
(1) In any proceeding under this section, documents received by the department from a court or from an insurance
company shall be admissible into evidence to support the department’s case. In addition, if the department
receives information from a court by means of electronic transmission or from an insurance company which is
Page 33 of 35
75 Pa.C.S. Chapter 13
complying with its obligation under Subchapter H of Chapter 17 (relating to proof of financial responsibility) by
means of electronic transmission, it may certify that it has received the information by means of electronic
transmission, and that certification shall be prima facie proof of the adjudication and facts contained in such an
electronic transmission.
(2) In a proceeding relating to the suspension of the registration of a motor vehicle imposed under section 1786
(relating to required financial responsibility), the department’s certification of its receipt of documents or
electronic transmission from an insurance company informing the department that the person’s coverage has
lapsed, been canceled or terminated shall also constitute prima facie proof that the lapse, cancellation or
termination of the policy of insurance described in the electronic transmission was effective under the laws of this
Commonwealth.
§ 1378. Suspension of motor carrier vehicle registration.
(a) Suspension. —The department shall suspend the registration of a motor carrier vehicle for three months if it
determines that at the time the registration was renewed by the department the vehicle did not have a currently valid
certificate of inspection.
(b)
Documentation. —In any proceeding under this section, documents obtained by the department from an official
inspection station shall be admissible into evidence to support the department’s case. In addition, reports received by
the department from police officers, qualified Commonwealth employees or department designees shall be admissible
into evidence to support the department’s case. In addition, the department may treat the documents and reports as
documents of the department and use any of the methods of storage permitted under the provisions of 42 Pa.C.S. §
6109 (relating to photographic copies of business and public records) and may reproduce such documents in
accordance with the provisions of 42 Pa.C.S. § 6103 (relating to proof of official records). The department may
certify that it has received or obtained documents and reports from inspection stations, police officers, qualified
Commonwealth employees and department designees and that certification shall be prima facie proof of the facts
contained in the documents and reports.
(c)
Presumption. —False, illegible or incomplete information on a renewal application shall create a presumption that
the vehicle did not have a currently valid certificate of inspection at the time of renewal.
(d)
Restoration. —Whenever the department suspends the registration of a vehicle under this section, the department
shall not restore the registration until the registration card and registration plate have been surrendered for three
months, the vehicle owner pays a $ 50 restoration fee and the vehicle owner furnishes proof, satisfactory to the
department, that the vehicle is covered by financial responsibility and has a currently valid certificate of inspection.
§ 1379. Suspension of registration upon sixth unpaid parking violation in cities of the
first class.
(a) Suspension of registration. —The department shall suspend the registration of a vehicle upon the notification from
the parking authority that the owner or registrant of the vehicle has failed to respond, failed to pay or defaulted in the
payment of six or more tickets or citations issued for parking violations in cities of the first class.
(b)
Notice to the department. —No sooner than 30 days after mailing the notice provided under subsection (b.1), the
parking authority shall notify the department electronically in a format prescribed by the department whenever an
owner or registrant fails to respond, fails to pay or defaults in payment of six or more tickets or citations issued for
parking violations. When a notice has been provided under this subsection and all of the tickets and citations are
subsequently paid, dismissed, reversed on appeal or canceled, the parking authority shall notify the department
electronically in a format prescribed by the department of the disposition of the tickets and shall provide the owner or
registrant with a release from the suspension.
(b.1) Notice by the parking authority. —Prior to notifying the department under subsection (b), the parking authority shall
provide the owner or registrant written notice by first class mail of its intent to seek suspension of the vehicle
registration pursuant to this section.
Page 34 of 35
75 Pa.C.S. Chapter 13
(c)
Period of suspension. —A suspension under subsection (a) shall continue until the department receives notice from
the parking authority that all of the tickets and citations are paid, dismissed, reversed on appeal or canceled or the
defendant enters into an agreement to make installment payments for the fines and penalties imposed, provided that
the suspension may be reimposed by the department if the defendant fails to make regular installment payments and
pays the fee prescribed in section 1960 (relating to reinstatement of operating privilege or vehicle registration).
(d)
Additional suspension. —The department shall impose an additional period of registration suspension if, subsequent
to the issuance of a suspension under subsection (a) but prior to the restoration of the registration, the department is
notified by the parking authority that the owner or registrant has failed to respond, failed to pay or defaulted in the
payment of an additional ticket or citation issued for a parking violation.
(e)
Three-year limitation. —No suspension may be imposed based upon a parking violation more than three years after
the commission of the violation.
(f)
Definition. —As used in this section, the term “parking authority” means a parking authority in a city of the first
class known as the Philadelphia Parking Authority.
Page 35 of 35
Pennsylvania Statutes
Pennsylvania Consolidated Statutes
Title 75. Vehicles
Part II. Title, Registration and Licensing
Chapter 23. Motor Vehicle Transaction Recovery Fund
Pa.C.S. documents are current through 2016 Regular Session Acts 1-43;
P.S. documents are current through 2016 Regular Session Acts 1-6 and 8-9
§ 2301. Definitions.
The following words and phrases when used in this chapter shall have the meanings given to them in this section
unless the context clearly indicates otherwise:
“Fund.” —The Motor Vehicle Transaction Recovery Fund established in this chapter.
“Member.” —Every holder of motor vehicle dealer registration plates and every person authorized to act as an agent
of the department with respect to vehicle titling and registration.
§ 2302. Establishment and maintenance of fund.
(a)
Establishment. —There is hereby established in the General Fund a Motor Vehicle Transaction Recovery Fund.
(b)
Assessments. —Every applicant for motor vehicle dealer registration plates or for the authority to act as an agent for
the department with respect to vehicle titling and registration shall pay, in addition to any other license fees and
bonds, an assessment of $ 60 to the fund.
(c)
Use and maintenance of fund. —The assessments shall be used to establish and maintain the fund and shall be
deposited into the State Treasury and credited to the fund. The fund shall be used solely to provide the Department of
Transportation and the Department of Revenue with the money necessary to process documents relating to the titling
and registration of vehicles as described in this chapter. The fund shall be invested and interest and dividends shall
accrue to the fund.
(d)
Minimum balance. —Whenever the balance of the fund falls below $ 500,000, the secretary may assess all members
an additional assessment of up to $ 50 to bring the fund up to at least the $ 500,000 minimum. Not more than one
additional assessment may be made against a member in any 12-month period.
§ 2303. Disbursements.
(a) Authorization. —The secretary, or his designee, may, in his discretion, authorize a disbursement from the fund to
cover the amount of any fees and taxes pertaining to an application for titling or registration of a vehicle which a member
failed to forward to the department or the department’s contracted agent or third-party representative. The disbursement
may not exceed the amount paid to the member for the fees and taxes associated with the titling and registration.
(b)
Proof of loss. —In order to substantiate a disbursement from the fund, an aggrieved party shall forward to the
department an application provided by the department. Along with other documentation, the department shall require
the aggrieved party to provide the original or acceptable copies of the canceled check or money order paid to the
member and the registration or other document issued to the aggrieved party by the member.
(c)
Procedure. —Upon receipt of an application for disbursement, the department shall notify the member. If the
member fails to forward the necessary titling or registration documents, fees and taxes within 15 days, the secretary
may suspend the member and, where applicable, direct the Department of State to do so. If payment is not made by
the member within 15 days and the secretary is satisfied concerning the proof of the claim, he shall direct that the
titling and registration documents be processed with moneys from the fund.
75 Pa.C.S. Chapter 23
§ 2304. Assignment of claims.
By making application to the fund, an aggrieved party assigns to the Commonwealth any claim he may have for restitution
arising out of the failure of the member to forward the titling and registration documents, fees and taxes. The department
may coordinate with applicable Commonwealth agencies the filing of a civil complaint against the member for
reimbursement to the fund. Nothing contained in this chapter shall limit the authority of the department, the Department of
Revenue or any other government agency to take civil, criminal or disciplinary action against any member for any
violation of this title or any statute or regulation. Payment by the fund shall not relieve payment by any surety.
§ 2305. Appeals.
Any aggrieved party may appeal the decision of the secretary to the court of common pleas vested with jurisdiction of such
appeals by or pursuant to Title 42 (relating to judiciary and judicial procedure).
§ 2306. Exemptions.
No person who acts solely as either a notary or messenger for motor vehicle forms or a farm equipment dealer, mobile
home dealer and manufacturer or modular housing manufacturer shall be bound by the provisions of this chapter.
§ 2307. Enforcement.
(a) Criminal penalty. —Any member who issues or forwards to the department any documents relative to the titling or
registration of a vehicle without having paid the requisite fee to the fund commits a summary offense and shall, upon
conviction, be sentenced to pay a fine of $ 100 for each document submitted.
(b)
Administrative penalties. —The department and the Department of State may suspend the license and recall motor
vehicle dealer plates and the authority to issue temporary registrations of any member who does not pay the requisite
fee to the fund prior to acting as a member. The suspension and recall shall remain in effect until the requisite fee is
paid, plus an additional 30 days.
Page 2 of 2
Pennsylvania Statutes
Pennsylvania Consolidated Statutes
Title 75. Vehicles
Part V. Administration and Enforcement
Chapter 61. Powers of Department and Local Authorities
Subchapter A. General Provisions
Pa.C.S. documents are current through 2016 Regular Session Acts 1-43;
P.S. documents are current through 2016 Regular Session Acts 1-6 and 8-9
§ 6114. Limitation on sale, publication and disclosure of records.
(a)
Offenses defined. —It is unlawful for:
(1) Any police officer, or any officer, employee or agent of any Commonwealth agency or local authority which
makes or receives records or reports required to be filed under this title to sell, publish or disclose or offer to sell,
publish or disclose records or reports which relate to the driving record of any person.
(2) Any person to purchase, secure or procure or offer to purchase, secure or procure records or reports described in
paragraph (1).
(b)
Exceptions. —This section does not apply to records or reports:
(1) Required or authorized under this title to be sold, published or disclosed.
(2) Authorized in writing by the person who is the subject of the record or report to be sold, published or disclosed.
A police officer, or officer, employee or agent of a Commonwealth agency or local authority may rely on a
certification from a person requesting a record or report under this paragraph that its sale, publication or
disclosure has been authorized by the person who is the subject of the record or report. In the event such sale,
publication or disclosure shall not have been authorized, the person who made the false certification, rather than
the police officer or officer, employee or agent of the Commonwealth agency or local authority, shall be guilty of
the offense defined by this section.
(3) Required to be released by order of court.
(4) Authorized by departmental regulation to be sold, published or disclosed to any Federal, State or local
governmental agency for the sole purpose of exercising a legitimate governmental function or duty. Such records
or reports shall not be resold, published or disclosed by the receiving agency for any commercial purpose nor
without prior departmental approval.
(4.1)Of a constituent released to a member of Congress or of the General Assembly or to an employee of a member of
Congress or of the General Assembly. Under this paragraph, records or reports may not be sold, published or
disclosed by the member or the employee for any commercial purpose without prior approval by the department.
(5) Purchased by a person who, in compliance with the Fair Credit Reporting Act (84 Stat. 1127-1136, 15 U.S.C. §
1601 et seq.), has filed with the department an affidavit, in form acceptable to the department, certifying the
intended use of said record or reports.
(6) Obtained in any form, including computer access, by a messenger service which has filed an affidavit of intended
use with the department and which maintains on file at its office of record an authorization in writing by the
person who is the subject of the obtained record or report. The authorizations are subject to inspection by the
department and shall be retained for a period of two years. The records or reports may not be accessed, sold,
published or disclosed by the messenger service for any commercial purpose except the filed intended use
without prior approval by the department.
(c)
Penalty. —Any offense under this section is a summary offense punishable by a fine of not less than $ 500 nor more
than $ 1,000.
75 Pa.C.S. § 6114
(d)
Additional requirement. —Notwithstanding any other provision of this section, in the case of a driver under 18 years
of age, the department shall notify the parent or guardian of the minor licensee, at the address of record of the minor,
of any convictions recorded against the minor’s record or any action to suspend or revoke the minor’s operating
privilege. Failure of the person to receive the notice shall not prevent the action taken by the department.
Page 2 of 2
Pennsylvania Statutes
Pennsylvania Consolidated Statutes
Title 75. Vehicles
Part VI. Miscellaneous Provisions
Chapter 75. Messenger Service
Pa.C.S. documents are current through 2016 Regular Session Acts 1-43;
P.S. documents are current through 2016 Regular Session Acts 1-6 and 8-9
§ 7501. Authorization of messenger and agent services.
(a)
General rule. —The department shall enter into contracts for messenger and agent services.
(b)
Unauthorized operation prohibited. —No person shall operate a messenger or agent service without a valid contract.
(c)
Penalty. —Any person operating a messenger or agent service without a valid contract is guilty of a summary
offense and shall, upon conviction, be sentenced to pay a fine of $ 500.
§ 7502. Certificate of authorization (Deleted by amendment).
§ 7502.1. Supersession.
(a) Regulations. —Regulations pertaining to messengers and agents regarding the amount of a bond, hearings, written
warnings, suspensions, revocations or fines shall not apply to messengers and agents who enter into contracts with the
department to provide messenger or agent services.
(b)
Previous authorization. —Any certificate of authorization previously issued to a person to provide messenger or
agent services shall be invalid 30 days after the effective date of this section.
(c)
Commonwealth employees ineligible. —No official or employee of the Commonwealth shall be eligible to enter into
a contract with the department to own or operate a messenger or agent service nor shall a messenger or agent service
employ an official or employee of the Commonwealth. Nothing in this subsection prohibits the department from
entering into an agreement with another government agency to allow the agency to provide agent services for its own
use.
§ 7503. Suspension of authorization (Deleted by amendment).
§ 7503.1. Bond required.
Before entering into a contract with any person to act as a messenger or agent service, the department shall require a
person to furnish and maintain a bond indemnifying the public and the department in an amount specified by the
department.
§ 7504. Place of business (Deleted by amendment).
§ 7504.1. Agent duties and responsibilities.
(a) General rule. —An agent shall faithfully abide by and comply with all laws pertaining to the issuance of temporary
registration plates and cards.
(b) Return or surrender of temporary registration cards and plates.
75 Pa.C.S. Chapter 75
(1) An agent who discontinues the business shall, within five days of discontinuance, return to the department all
temporary registration cards and plates in the agent’s possession. The department shall make appropriate refunds
under paragraph (3).
(2) An agent whose contract has been terminated shall surrender all registration cards and plates in the agent’s
possession as directed by the department or its designee.
(3) The fee paid by an agent for a temporary registration plate shall be refunded to the agent upon the return of the
plate if the plate is accompanied by the appropriate form provided by the department except when the contract to
operate as an agent is terminated. The department shall deduct $ 25 from the refund to cover processing of the
request for refund.
(c)
Seizure of registration plates. —Designated department employees and designees of the department may seize
temporary registration plates and related documents from a messenger or agent who does not have a contract with the
department to provide agent services.
(d)
Display of sign and certificate. —Every messenger or agent service shall display on the outside of each place of
business an identifying sign conforming to regulations of the department and shall prominently display within each
place of business its certificate of authorization. No person other than an authorized messenger or agent service shall
display a similar identifying sign or certificate.
§ 7505. Transaction of business with department.
The department may designate those locations, facilities and hours of operation at which messenger or agent services may
transact business with the department. Every messenger or agent service with whom a contract has been signed pursuant to
this chapter shall be permitted to transact business with the department at the locations and facilities and during the hours
of operation designated by the department. The department may prescribe such regulations as may be necessary for the
administration of this chapter.
§ 7506. Violations and penalties.
A person violating any provision of this chapter or the rules and regulations promulgated thereunder for which a specific
penalty is not provided is guilty of a summary offense and shall, upon conviction, be sentenced to pay a fine of $ 100.
§ 7507. Certified checks may be required.
The department may, in its discretion, require certified checks, postal or other money orders or cash from a messenger or
agent service after a default in the payment of checks or drafts of the messenger or agent service.
§ 7508. Nonperformance.
(a) Nonperformance factors. —It shall not be a breach of contract by a messenger or agent service if the department
determines that the failure to timely submit an application, taxes or fees was the result of:
(1) an act of God;
(2) criminal or fraudulent action by an employee of the messenger or agent service which was unknown and could
not have been prevented by the messenger or agent service unless the department determines that the messenger
or agent service, or an employee of the messenger or agent service, altered the date of the purchase of a vehicle
upon an application;
(3) a failure by a lienholder to forward a title as required by section 1135 (a)(1) (relating to satisfaction of security
interest) provided the lienholder received prompt satisfaction; or
(4) criminal, fraudulent or negligent action by a messenger service of the department if the agent and messenger
service are not controlled by the same person and the agent submitted the application, taxes or fees to the
messenger service within 15 days of receipt by the agent service.
Page 2 of 3
75 Pa.C.S. Chapter 75
(b)
Burden of proof. —A messenger or agent service has the burden to prove the existence of subsection (a)(1), (2), (3)
or (4). The messenger or agent service shall also prove that its submission was in accordance with business practices
requiring prompt submission of applications, taxes or fees to the department.
§ 7509. Messenger and Agent Advisory Committee.
(a) Purpose. —The Messenger and Agent Advisory Committee, consisting of 13 members, shall be created by the
department to develop contract language and propose regulations governing messenger and agent services.
(b)
Membership. —The advisory committee shall consist of the following members:
(1) One member appointed by the Governor from names submitted by each of the following organizations to
represent the messenger and agent services industries and the needs of the motoring public:
(i)
The Pennsylvania AAA Federation.
(ii) The Pennsylvania Automotive Association.
(iii) The Pennsylvania Association of Notaries.
(iv) The Pennsylvania Independent Auto Dealers Association.
(v) The Pennsylvania Association of Auto License Brokers.
(2) Two members from the general public appointed by the Governor.
(3) The Secretary of Transportation or the secretary’s designee.
(4) The Commissioner of the Pennsylvania State Police or the commissioner’s designee.
(5) The chairman and minority chairman of the Transportation Committee of the Senate and the chairman and
minority chairman of the Transportation Committee of the House of Representatives.
(c)
Meetings. —The advisory committee shall meet from time to time as necessary to resolve issues pertaining to
development of contract language and proposal of regulations. The first meeting shall take place within 60 days of the
effective date of this section.
(d)
Termination. —The advisory committee shall terminate upon the department’s issuance of proposed regulations
governing messenger and agent services.
Page 3 of 3
Card Agent Packet
www.dmv.pa.gov
PUB 463 (1-17)
Enclosed is the requirements packet to enter into a contract for all agent services.
The packet includes information, samples and frequently asked questions.
Once these requirements are met, a contract between
you and PennDOT will be executed.
Contract requirements can be mailed to:
Bureau of Motor Vehicles
Regulated Client Services Section
1101 S. Front Street
Harrisburg, PA 17104
Requirements may also be submitted through the Dealer Services counter area.
Should you have any questions regarding this process, please call the
Regulated Client Service Section at (717) 787-4291
or write to the address listed above.
Copyright © 2017 by the Commonwealth of Pennsylvania. All Rights Reserved.
2
CARD AGENT APPLICATION REQUIREMENTS
I.
General Requirements
v Applicant must submit two copies of their requirements documents to PennDOT.
v Applicant should provide as much information as possible regarding their ability to meet or
exceed the requirement for messenger service.
v Applicant must address each factor specified below.
v Information must be submitted in the format specified.
II.
Experience
v Currently authorized card agent services should include agent number, telephone number,
fax number, email address and address on the cover of the application.
v Applicant must list name exactly as it appears on your notary appointment.
v Applicant shall not be under sanction or investigation by PennDOT for violations of 75
Pa.C.S. or PennDOT regulations.
v Prior violations of 75 Pa.C.S. or PennDOT regulations may disqualify an applicant, as
such violations, depending on the circumstances, may be taken into account in the
evaluation of the application.
v Applicant must place their notary stamp and/or seal on the application, and must sign and
date the application.
III.
IV.
V.
VI.
Contract Required
v Card Agents will be required to enter into a contract with PennDOT for the
authorization to issue temporary cards. Interested contractors should review the sample
contract included in this publication.
Notary Required
v A card agent must be a notary.
Criminal Background Check
v A criminal record check must be obtained from the Pennsylvania State Police for each owner
of the card agent service to determine if they have been convicted of a criminal offense.
Security Plan
v The Card Agent Service must submit its proposal for the method of security, which it intends
to use for safeguarding all supplies including applications and temporary cards.
3
VII.
Bond
VIII.
Recovery Fund
v The card agent service shall file and maintain with PennDOT a bond in the amount of $3,000
for each approved card agent service. The bonds shall be executed by a surety company
authorized by law to transact business in this Commonwealth and shall state that it is for the
use and benefit of the Commonwealth and person who have sustained a monetary loss
within the limitations of this bond attributable to the intentional or negligent conduct of the
agent service or employees, including, losses incurred in negotiating checks or other
instruments drawn by the agent service.
v Every applicant for authority to act as an agent for PennDOT with respect to titling and
registration shall pay $60 in addition to any other license fees and bonds.
This fund is used to cover the amount of any fees and taxes pertaining to an application for
titling and registration of a vehicle due to bankruptcy of the dealer or agent and who has
failed to forward fees and/or taxes to PennDOT.
VIII.
Denial of Application
v PennDOT may deny an application for messenger service agreement upon determining the
applicant is not capable of performing the duties of a messenger service in a manner
consistent with the public interest.
4
5
Contract #:
Federal ID #:
CARD AGENT SERVICES AGREEMENT
This Agreement, made and entered into this ____________day of __________, 2014, by and
between the Commonwealth of Pennsylvania, acting through the Department of
Transportation (Department),
and
John Doe (Contractor)
1101 South Front Street
Harrisburg, PA 17104
P
M
E
L
WHEREAS Act 152 of 2002 requires the Department to enter into contracts for the
provision of card agent services for the issuance and processing of vehicle registration
documents and fees; and
WHEREAS, Contractor desires to contract with the Department to provide such
services to vehicle owners and operators in the Commonwealth; and
A
S
WHEREAS, the Department has determined that Contractor is qualified to provide the
necessary card agent services.
NOW THEREFORE, the parties agree, with the intention of being legally bound, to the
following:
AUTHORITY TO PROVIDE CARD AGENT SERVICES
1.
The Department will provide Contractor with temporary registration cards or other
products designated by the Department, as necessary to allow Contractor to offer card
agent services to consumers in the Commonwealth.
2.
The Department will recognize as valid temporary registration cards issued by
Contractor.
3.
Contractor may charge a notary fee and reasonable clerical fees, in addition to
Department fees, for the processing and issuance of temporary registration cards. It is
understood that the Department will make no payment to the Contractor; payment for
any notary or clerical services rendered shall be billed by the Contractor to the public
users of its services.
6
FACILITIES
4.
The facility shall include secure storage for temporary registration cards as described
in the Contractor's Application and approved by the Department. The Department
expressly reserves the right to amend this Agreement to provide for the implementation
of additional security measures as shall be determined to be required by the
Department in its discretion.
5.
The facility shall have active telephone service, a fax machine and a copy machine;
the Department, at its discretion, may require the Contractor to also have a connection
through a personal computer to the Internet, and an active e-mail account accessible
via the Internet; the Department, at its discretion, may require the Contractor to also
have on-site a connection through a personal computer to the Internet, and an active
e-mail account accessible via the Internet, or may require other technology the
Department may deem appropriate for the provision of card agent services.
STAFFING
E
L
6.
Contractor must be a notary public commissioned by the Department of State, Bureau
of Commissions, Elections and Legislation.
7.
Contractor will, at the time of appointment or hiring and annually thereafter, obtain a
criminal record check of each employee from the Pennsylvania State Police and will
make such criminal record checks available to the Department upon request.
8.
Contractor will, at the time of hiring and annually thereafter, provide an affidavit that the
card agent has read and understood the provisions of 75 Pa.C.S. Chapters 11(relating
to certificate of title and security interests), 13 (relating to registration of vehicles), 23
(relating to motor vehicle transaction recovery fund), 75 Pa.C.S. § 6114 (relating to
limitation on sale, publication and disclosure of records), and 75 (relating to
authorization of agent and messenger services) and 67 Pa. Code, Chapter 43 (relating
to temporary cards and plates) and will retain the statement(s) on file for inspection
upon request by the Department.
9.
Contractor will complete a Department authorized and approved training course at the
earliest time available, but not more than one year after providing service to
customers.
10.
Contractor will complete a Department authorized and approved refresher training
course at least every two years.
A
S
P
M
SECURITY
11.
At the close of the hours of operation of the card agent service, Contractor shall place
all temporary cards in the place of secured storage approved by the Department.
PROVISION OF TIMELY SERVICE
12.
Completed applications for vehicle registration should be submitted to the Department
as soon as practicable, but must be submitted within 20 days of issuance of the
temporary registration card or plate, either by authorized messenger service or by mail.
13.
The Department, at its sole discretion, may require Contractor to submit source
documents to the Department utilizing digital imaging technology or electronically in a
7
BOND
14.
Contractor shall file and maintain with the Department a bond in the amount of $3,000
for each card agent. The bonds shall be executed by a surety company authorized by
law to transact business in this Commonwealth and shall be for the use and benefit of
the Commonwealth and persons who have sustained a monetary loss attributable to
the intentional or negligent conduct of the Contractor, including losses incurred in
negotiating checks or other instruments drawn by the Contractor, in accordance with
the limitations in 67 Pa. Code §43.9(d).
15.
If the amount available under the bond is decreased, or if there is a final judgment
outstanding on the bond, the rights of the Contractor to issue temporary registration
cards and plates may be suspended or terminated until steps are taken, satisfactory to
the Department, to restore the original amount of the bond, provide an additional bond
or satisfy the outstanding judgment.
16.
If the bond is terminated or becomes unsatisfactory for any reason, the Contractor's
authorization to operate the agent service will be suspended until the Contractor
furnishes the Commonwealth with a satisfactory substitute bond in the amount required
by the Department.
P
M
AUDITS AND INSPECTION
17.
E
L
The Department reserves the right to make unannounced visits to audit, observe and
inspect Contractor's agent service operations. Copies of the temporary registration
cards shall be available for inspection, with or without notice, by authorized
Commonwealth employees or designees, including the Pennsylvania State Police.
Records required by the Department to be maintained by the Contractor in carrying out
the duties under this Agreement shall be subject to periodic inspection by authorized
representatives of the Commonwealth or its designated agents under the following
conditions:
(1)
(2)
(3)
A
S
Place - The inspection may be conducted at the card agent's established place
of business.
Time - The inspection may be conducted during regular and usual business
hours.
Scope - The inspection may be limited to examination of the records which are
subject to the record keeping requirement of this Agreement and Department
regulations or, based on the initial findings, may be expanded to include
investigation of violations of the terms of this agreement or Department
regulations.
RENEWAL
18.
19.
This Agreement shall be for a term of three (3) years commencing with the effective
date. The parties shall have the option to renew this Agreement by letter agreement
for additional three (3) year periods.
SUSPENSION AND TERMINATION
Contractor agrees that Contractor will be bound by the provisions of 75 Pa.C.S.
Chapters 11 (relating to certificate of title and security interests), 13 (relating to
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20.
registration of vehicles), 23 (relating to motor vehicle transaction recovery fund),
75 Pa.C.S. § 6114 (relating to limitation on sale, publication and disclosure of records),
75 (relating to authorization of agent and messenger services), and 67 Pa. Code
Chapter 43 (relating to temporary cards and plates), as well as the provision in this
Agreement. Where this Agreement provides a more rigorous standard of conduct, the
provisions of this Agreement shall control.
Contractor agrees that if it is determined by the Department that Contractor has
engaged in any of the activity described in the following table, operation of the card
agent service may be suspended in accordance with the corresponding time period in
the table which follows. Second and subsequent offenses will be determined on the
basis of previous offenses of the same nature committed within a three (3) year period.
Prohibited Activity
Period of Suspension of Operation
(1) The card agent has failed to allow
inspection of documents in the possession of
the card agent by authorized Commonwealth
employees - first offense.
Operation suspended until 30 days after the
documents and/or plates are made available for
inspection.
(2) The card agent has issued temporary cards
but failed to deliver proper documents, fees or
taxes to the Department - first offense.
Operation suspended until 30 days after the
documents, fees or taxes are delivered.
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(3) The card agent has issued a temporary
registration card containing a misstatement of
fact or other false information which the card
agent knew or should have known to be
incorrect or false - first offense.
Operation suspended for three (3) months.
(4) The card agent has submitted a document
to the Department for processing which has
been accompanied by an uncollectible or
dishonored check drawn on an account used by
the card agent - first offense.
Written warning and operation suspended until
the uncollectible checks, protest fees and
collection charges are paid.
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(5) The card agent has submitted a document
to the Department for processing which has
been accompanied by an uncollectible or
dishonored check drawn on an account used by
the card agent - second offense.
Operation suspended until 30 days after the
uncollectible checks, protest fees and collection
charges are paid.
(6) The card agent has failed to comply with
Operation suspended for one (1) month.
an order from the Department to submit certified
checks, postal or other money orders with a
document to the Department for processing first offense.
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Prohibited Activity
Period of Suspension of Operation
(7) The card agent has not listed proper
insurance information as required by 75 Pa.C.S. Operation suspended for three (3) months.
§ 1318(b) - first offense.
(8) The card agent has charged a fee for
issuance of a temporary registration card in
violation of 75 Pa.C.S. § 1310(c) - first offense.
Written warning.
(9) The card agent has charged a fee for
issuance of a temporary registration card in
violation of 75 Pa.C.S. § 1310(c) - second
offense.
Operation suspended for three (3) months.
(10) The card agent has failed to report a
transaction involving the sale or transfer of a
vehicle as required by statute, regulation or rule
administered or enforced by the Internal
Revenue Service - first offense.
Operation suspended for three (3) months.
(11) The card agent has not listed the date of
the issuance of the temporary cards. - first
offense
Operation suspended for three (3) months.
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(12) The card agent has not listed the date
of the issuance of the temporary cards - second Operation suspended for three (3) months.
offense.
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(13) The card agent has failed to keep the
temporary registration card or documents
related to an application for title or
registration in strict confidence - first offense.
Written warning.
(14) The card agent has failed to keep the
temporary registration card or documents
related to an application for title or
registration in strict confidence - second
offense.
Operation suspended for six (6) months.
(15)
The card agent has on more than one
occasion not listed its name and identification
number on applications and checks
submitted to the Department - first offense.
Written warning.
(16) The card agent has on more than one
occasion not listed its name and identification
number on applications and checks
submitted to the Department - second offense.
Operation suspended for three (3) months.
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Prohibited Activity
Period of Suspension of Operation
(17) The card agent has refused to accept
or service a separate check or money order
made payable to the Commonwealth for fees
and taxes due to the Commonwealth - first
offense.
(18) The card agent has refused to accept
or service a separate check or money order
made payable to the Commonwealth for fees
and taxes due to the Commonwealth second offense.
Written warning.
Operations suspended for three (3) months.
(19) The card agent has failed to provide
proper security for temporary registration cards - Written warning.
first offense.
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(20) The card agent has failed to provide
proper security for temporary registration
cards - second offense.
Operation suspended for three (3) months.
(21) The card agent has refused to issue,
upon request, a temporary registration card
to an owner or lessee of a vehicle who has
proper documentation - first offense.
Written warning.
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(22) The card agent has refused to issue,
upon request, a temporary registration card
to an owner or lessee of a vehicle who has
proper documentation - second offense.
Operations suspended for three (3) months.
(23) The card agent has failed to furnish
receipts as required or failed to retain
duplicate copies of receipts for three (3)
years - first offense.
Written warning.
(24) The card agent has failed to furnish
receipts as required or failed to retain
duplicate copies of receipts for three (3)
years - second offense.
Operation suspended for three (3) months.
(25) The card agent has issued a temporary
registration to an applicant without proper
documentation - first offense.
Written warning.
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Prohibited Activity
Period of Suspension of Operation
(26) The card agent has issued a temporary
registration to an applicant without proper
documentation - second offense.
Operation suspended for three (3) months.
(27) The card agent has failed to retain
proper records under this Agreement - first
offense.
Written warning.
(28) The card agent has failed to retain
proper records under this Agreement second offense.
Operation suspended for three (3) months.
(29) The card agent has on more than one
occasion failed to comply with any provision
of the Vehicle Code of Department
regulations not specifically noted elsewhere
in this table, the listing in 21 or 22 - first
offense.
Operation suspended for one (1) month.
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(30) The card agent has on more than one
occasion failed to comply with any provision of
the Vehicle Code of Department regulations not
specifically noted elsewhere in this table, the
listing in 21 or 22 - second offense.
Operation suspended for three (3) months.
(31) An owner, officer or employee of the
card agent has been convicted of a
summary offense related to the titling,
registration or payment of sales tax for a
vehicle which was committed in connection
with the card agent - first offense.
Operation suspended for three (3) months.
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In the case of multiple instances of prohibited activity at one time, the Department may
impose separate sanctions for each instance under the schedule in the table above. The
Department may also direct that suspensions be served concurrently or consecutively.
21.
Contractor agrees that if it is determined by the Department that Contractor has
engaged in any of the activity described in the following listing, such activity shall be
considered breach of this Agreement and operation of the agent service under this
Agreement may be terminated:
(1)
The card agent's notary commission has expired or been revoked.
(2)
The card agent has committed a fraudulent act including the fraudulent keeping
of records, or the fraudulent completion of an application submitted to the
Department, or has failed to submit to the Department completed applications
and fees and taxes due the Commonwealth in connection with the issuance of
the temporary cards.
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(3)
The card agent has failed to allow inspection of documents in the possession of
the card agent by authorized Commonwealth employees - second offense.
(4)
The card agent has issued temporary cards but has failed to deliver proper
documents, fees or taxes to the Department - second offense.
(5)
The card agent has issued a temporary registration card containing a
misstatement of fact or other false information, which the card agent knew or
should have known to be incorrect or false - second offense.
(6)
The card agent has been convicted of a felony or misdemeanor relating to the
titling, registration or collection of sales tax and fees for a vehicle or the agent
has been convicted of another felony relating to motor vehicles within the last 10
years.
(7)
The card agent has submitted a document to the Department for processing
which has been accompanied by an uncollectible or dishonored check drawn on
an account used by the card agent - third offense.
(8)
The card agent has failed to comply with an order from the Department to
submit certified checks, postal or other money orders with a document to the
Department for processing - second offense.
(9)
The card agent has offered or delivered money, gifts or other items of
substantial value to a Commonwealth employee.
(10)
The card agent has failed to disclose material information or has made a
materially false statement on the application for Certificate of Authorization,
which was discovered after issuance of the certificate and which would have
caused the Department to deny the Certificate of Authorization.
(11)
(12)
(13)
(14)
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The card agent has not listed proper insurance information as required by 75
Pa.C.S. § 1318(b) - second offense.
The card agent has charged a fee for the issuance of a temporary registration
card in violation of 75 Pa.C.S. § 1310(c) - third offense.
The card agent has failed to report a transaction involving the sale or transfer of
a vehicle as required by statute, regulation or rule administered or enforced by
the Internal Revenue Service - second offense.
The card agent has not listed the date of the issuance of the temporary cards third offense.
(15)
The card agent has failed to keep the temporary registration card and
documents related to the application for title or registration, or both, in strict
confidence - third offense.
(16)
The card agent has on more than one occasion not listed its name and
identification number, as required, on applications and checks submitted to the
Department - third offense.
(17)
The card agent has refused to accept a separate check or money order made
payable to the Commonwealth for fees and taxes due to the Commonwealth third offense.
(18)
The card agent has failed to provide proper security for temporary registration
cards - third offense.
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(19)
The card agent has refused to issue, upon request, a temporary registration
card to an owner or lessee of a vehicle who possesses proper documentation third offense.
(20)
The card agent has failed to furnish receipts as required or failed to retain
duplicate copies of receipts for three (3) years - third offense.
(21)
The card agent has issued a temporary registration to an applicant without
proper documentation - third offense.
(22)
The card agent has failed to retain proper records under this agreement - third
offense.
(23)
The card agent has on two or more occasions failed to comply with any
provision of the Vehicle Code or Department regulations not specifically noted
elsewhere in this listing or the table in 20 - third offense.
(24)
The card agent has been convicted of a summary offense, relating to the titling,
registration or payment of sales tax for a vehicle which was committed in
connection with the card agent - second offense.
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22.
Contractor agrees that if it is determined by the Department that the agent service has
issued temporary plates but has not timely delivered proper documents, fees or taxes
to the Department within the time specified under this Agreement, the Department may
issue a warning letter for the first offense, impose liquidated damages in an amount
consistent with the parameters in 75 Pa.C.S. § 1374 for the second and third offenses,
and may impose a suspension of operation of the card agent service or terminate the
contract for fourth and subsequent offenses.
23.
In determining whether to suspend service under this Agreement or terminate the
Agreement pursuant to paragraphs 20, 21 or 22, or termination under paragraph 24,
the Department will consider any mitigating circumstances or factors presented by the
Contractor and may take such lesser action under the terms of paragraphs 20, 21, or
22 as it may deem appropriate. Within 5 business days after the Department has
suspended service or terminated this Agreement pursuant to paragraphs 20, 21 and
22, or terminated the Agreement under paragraph 24, Contractor may request a
meeting with the Department to present mitigating circumstances or factors; such
meeting shall be held within 30 days of the request.
24.
The Department may also terminate this Agreement at any time for good cause
shown, including, but not limited to, misrepresentation or fraud in the Contractor's
application which formed the basis for this contract, or if the agent service is operated,
managed, controlled or affiliated with a person who has been convicted of a felony
involving dishonesty or breach of trust or who would be ineligible to be authorized to
engage in providing card agent services.
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CONTRACTOR INTEGRITY
25.
The Contractor agrees to be bound by the Provisions Concerning the Americans With
Disabilities Act, attached hereto as Exhibit "A."
26.
The Contractor shall comply with the Commonwealth Contractor Integrity Provisions
attached hereto as Exhibit "B."
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INDEMNIFICATION
27.
The Contractor shall act in independent capacity and shall not act or be deemed to act
as an officer, employee or agent of the Department.
28.
The Contractor agrees to comply with all applicable federal and state laws and
regulations and local ordinances in carrying out its obligations under this Agreement.
29.
The Contractor agrees to save harmless, indemnify and, if requested, defend the
Commonwealth of Pennsylvania, the Department, their officers, employees or agents
from and against all claims, suits or actions for damages, costs or expenses arising, or
alleged to have arisen from death or injury to person or property, or other damage as a
result of any act or omission of the Contractor.
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CONFLICT OF LAWS
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30.
Regardless of any provision to the contrary found elsewhere in the provisions of this
Agreement, the laws of the Commonwealth of Pennsylvania shall be used in the
interpretation of this Agreement.
31.
In the event of conflict between the provisions of this Agreement and any attachment
hereto, the provisions of the Agreement shall control.
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AMENDMENT
32.
This Agreement and attachments hereto constitute the entire agreement between the
parties.
33.
This Agreement may be amended at any time by letter agreement executed by both
parties.
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EXHIBIT “A”
PROVISIONS CONCERNING THE AMERICANS WITH DISABILITIES ACT
For the purpose of these provisions, the term contractor is defined as any person, including, but
not limited to, a bidder, offeror, supplier, or grantee, who will furnish or perform or seeks to furnish
or perform, goods, supplies, services, construction or other activity, under a purchase order,
contract, or grant with the Commonwealth of Pennsylvania (Commonwealth).
During the term of this agreement, the contractor agrees as follows:
1. Pursuant to federal regulations promulgated under the authority of the Americans with
Disabilities Act, 28 C. F. R. § 35.101 et seq., the contractor understands and agrees that no
individual with a disability shall, on the basis of the disability, be excluded from participation
in this agreement or from activities provided for under this agreement. As a condition of
accepting and executing this agreement, the contractor agrees to comply with the "General
Prohibitions Against Discrimination," 28 C. F. R. § 35.130, and all other regulations
promulgated under Title II of the Americans with Disabilities Act which are applicable to the
benefits, services, programs, and activities provided by the Commonwealth through contracts
with outside contractors.
2. The contractor shall be responsible for and agrees to indemnify and hold harmless the
Commonwealth from all losses, damages, expenses, claims, demands, suits, and actions
brought by any party against the Commonwealth as a result of the contractor's failure to
comply with the provisions of paragraph 1.
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EXHIBIT “B”
CONTRACTOR INTEGRITY PROVISIONS
It is essential that those who seek to contract with theCommonwealth of Pennsylvania
(“Commonwealth”) observe high standards of honesty and integrity. They must conduct
themselves in a manner that fosters public confidence in the integrity of the Commonwealth
procurement process.
In furtherance of this policy, Contractor agrees to the following:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Contractor shall maintain the highest standards of honesty and integrity during the
performance of this contract and shall take no action in violation of state or federal laws or
regulations or any other applicable laws or regulations, or other requirements applicable to
Contractor or that govern contracting with the Commonwealth.
Contractor shall establish and implement a written business integrity policy, which includes,
at a minimum, the requirements of these provisions as they relate to Contractor employee
activity with the Commonwealth and Commonwealth employees, and which is distributed
and made known to all Contractor employees.
Contractor, its affiliates, agents and employees shall not influence, or attempt to influence,
any Commonwealth employee to breach the standards of ethical conduct for
Commonwealth employees set forth in the Public Official and Employees Ethics Act, 65
Pa.C.S. §§1101 et seq.; the State Adverse Interest Act, 71 P.S. §776.1 et seq.; and the
Governorʼs Code of Conduct, Executive Order 1980 -18, 4 Pa. Code §7.151 et seq., or
to breach any other state or federal law or regulation.
Contractor, its affiliates, agents and employees shall not offer, give, or agree or promise to
give any gratuity to a Commonwealth official or employee or to any other person at the
direction or request of any Commonwealth official or employee.
Contractor, its affiliates, agents and employees shall not offer, give, or agree or promise to
give any gratuity to a Commonwealth official or employee or to any other person, the
acceptance of which would violate the Governorʼs Code of Conduct, Executive Order 1980
18, 4 Pa.Code §7.151et seq. or any statute, regulation, statement of policy, management
directive or any other published standard of the Commonwealth.
Contractor, its affiliates, agents and employees shall not, directly or indirectly, offer, confer,
or agree to confer any pecuniary benefit on anyone as consideration for the decision,
opinion, recommendation, vote, other exercise of discretion, or violation of a known legal
duty by any Commonwealth official or employee.
Contractor, its affiliates, agents, employees, or anyone in privity with him or her shall not
accept or agree to accept from any person, any gratuity in connection with the performance
of work under the contract, except as provided in the contract.
Contractor shall not have a financial interest in any other contractor, subcontractor, or
supplier providing services, labor, or material on this project, unless the financial interest is
disclosed to the Commonwealth in writing and the Commonwealth consents to Contractorʼs
financial interest prior to Commonwealth execution of the contract. Contractor shall
disclose the financial interest to the Commonwealth at the time of bid or proposal
submission, or if no bids or proposals are solicited, no later than Contractorʼs submission
of the contract signed by Contractor.
Contractor, its affiliates, agents and employees shall not disclose to others any
information, documents, reports, data, or records provided to, or prepared by, Contractor
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under this contract without the prior written approval of the Commonwealth, except as
required by the Pennsylvania Right-to-Know Law, 65 P.S. §§ 67.101-3104, or other
applicable law or as otherwise provided in this contract. Any information, documents, reports,
data, or records secured by Contractor from the Commonwealth or a third party in
connection with the performance of this contract shall be kept confidential unless
disclosure of such information is:
a.
b.
c.
d.
e.
f.
Directed by a court or other tribunal of competent jurisdiction unless the contract
requires prior Commonwealth approval; or
Required for compliance with federal or state securities laws or the requirements of
national securities exchanges; or
Necessary for purposes of Contractorʼs internal assessment and review; or
Deemed necessary by Contractor in any action to enforce the provisions of this contract
or to defend or prosecute claims by or against parties other than the Commonwealth;
or
Permitted by the valid authorization of a third party to whom the information,
documents, reports, data, or records pertain: or
Otherwise required by law.
Contractor certifies that neither it nor any of its officers, directors, associates, partners,
limited partners or individual owners has been officially notified of, charged with, or convicted
of any of the following and agrees to immediately notify the Commonwealth agency
contracting officer in writing if and when it or any officer, director, associate, partner, limited
partner or individual owner has been officially notified of, charged with, convicted of, or
officially notified of a governmental determination of any of the following:
g.
10.
Approved in writing by the Commonwealth prior to its disclosure; or
a.
b.
Commision of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements or receiving stolen property.
Commission of fraud or a criminal offense or other improper conduct or knowledge of,
approval of or acquiescence in such activities by Contractor or any affiliate, officer,
director, associate, partner, limited partner, individual owner, or employee or other
individual or entity associated with:
(1)
(2)
d.
e.
f.
g.
attempting to obtain; or
performing a public contract or subcontract.
Contractorʼs acceptance of the benefits derived from the conduct shall be deemed
evidence of such knowledge, approval or acquiescence.
(3)
c.
obtaining;
Violation of federal or state antitrust statutes.
Violation of any federal or state law regulating campaign contributions.
Violation of any federal or state environmental law.
Violation of any federal or state law regulating hours of labor, minimum wage standards
or prevailing wage standards; discrimination in wages; or child labor violations.
Violation of the Act of June 2, 1915 (P.L.736, No. 338), known as the Workersʼ
Compensation Act, 77 P.S. 1 et seq.
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h.
i.
Violation of any federal or state law prohibiting discrimination in employment.
Debarment by any agency or department of the federal government or by any other
state.
Any other crime involving moral turpitude or business honesty or integrity.
Contractor acknowledges that the Commonwealth may, in its sole discretion, terminate the
contract for cause upon such notification or when the Commonwealth otherwise learns that
Contractor has been officially notified, charged, or convicted.
j.
11. If this contract was awarded to Contractor on a non-bid basis, Contractor must, (as
required by Section 1641 of the Pennsylvania Election Code) file a report of political
contributions with the Secretary of the Commonwealth on or before February 15 of the next
calendar year. The report must include an itemized list of all political contributions known to
Contractor by virtue of the knowledge possessed by every officer, director, associate,
partner, limited partner, or individual owner that has been made by:
a.
b.
Any officer, director, associate, partner, limited partner, individual owner or
members of the immediate family when the contributions exceed an aggregate of one
thousand dollars ($1,000) by any individual during the preceding year; or
Any employee or members of his immediate family whose political contribution
exceeded one thousand dollars ($1,000) during the preceding year.
To obtain a copy of the reporting form, Contractor shall contact the Bureau of
Commissions, Elections and Legislation, Division of Campaign Finance and Lobbying
Disclosure, Room 210, North Office Building, Harrisburg, PA 17120.
12. Contractor shall comply with requirements of the Lobbying Disclosure Act, 65 Pa.C.S.
§13A01 et seq., and the regulations promulgated pursuant to that law. Contractor employee
activities prior to or outside of formal Commonwealth procurement communication protocol
are considered lobbying and subjects the Contractor employees to the registration and
reporting requirements of the law. Actions by outside lobbyists on Contractorʼs behalf, no
matter the procurement stage, are not exempt and must be reported.
13. When Contractor has reason to believe that any breach of ethical standards as set forth in
law, the Governorʼs Code of Conduct, or in these provisions has occurred or may occur,
including but not limited to contact by a Commonwealth officer or employee which, if acted
upon, would violate such ethical standards, Contractor shall immediately notify the
Commonwealth contracting officer or Commonwealth Inspector General in writing.
14. Contractor, by submission of its bid or proposal and/or execution of this contract and by the
submission of any bills, invoices or requests for payment pursuant to the contract, certifies
and represents that it has not violated any of these contractor integrity provisions in
connection with the submission of the bid or proposal, during any contract negotiations or
during the term of the contract.
15. Contractor shall cooperate with the Office of Inspector General in its investigation of any
alleged Commonwealth employee breach of ethical standards and any alleged Contractor
non-compliance with these provisions. Contractor agrees to make identified Contractor
employees available for interviews at reasonable times and places. Contractor, upon the
inquiry or request of the Office of Inspector General, shall provide, or if appropriate, make
promptly available for inspection or copying, any information of any type or form deemed
relevant by the Inspector General to Contractor's integrity and compliance with these
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provisions. Such information may include, but shall not be limited to, Contractor's
business or financial records, documents or files of any type or form that refers to or concern
this contract.
16. For violation of any of these Contractor Integrity Provisions, the Commonwealth may
terminate this and any other contract with Contractor, claim liquidated damages in an amount
equal to the value of anything received in breach of these provisions, claim damages for all
additional costs and expenses incurred in obtaining another contractor to complete
performance under this contract, and debar and suspend Contractor from doing business
with the Commonwealth. These rights and remedies are cumulative, and the use or nonuse of any one shall not preclude the use of all or any other. These rights and remedies are
in addition to those the Commonwealth may have under law, statute, regulation, or
otherwise.
17. For purposes of these Contractor Integrity Provisions, the following terms shall have the
meanings found in this Paragraph 17.
a.
b.
c.
d.
“Confidential information” means information that a) is not already in the public domain;
b) is not available to the public upon request; c) is not or does not become generally
known to Contractor from a third party without an obligation to maintain its
confidentiality; d) has not become generally known to the public through a act or
omission of Contractor; or e) has not been independently developed by Contractor
without the use of confidential information of the Commonwealth.
“Consent” means written permission signed by a duly authorized officer or employee
of the Commonwealth, provided that where the material facts have been disclosed, in
writing, by pre-qualification, bid, proposal, or contractual terms, the Commonwealth
shall be deemed to have consented by virtue of execution of this contract.
“Contractor” means the individual or entity that has entered into this contract with the
Commonwealth, including those directors, officers, partners, managers, and owners
having more than a five percent interest in Contractor.
“Financial interest” means:
(1)
(2)
e.
f.
g.
h.
Ownership of more than a five percent interest in any business; or
Holding a position as an officer, director, trustee, partner, employee, or holding
any position of management.
“Gratuity” means tendering, giving or providing anything of more than nominal
monetary value including, but not limited to, cash, travel, entertainment, gifts, meals,
lodging, loans, subscriptions, advances, deposits of money, services, employment,
or contracts of any kind. The exceptions set forth in the Governorʼs Code of Conduct,
Executive Order 1980-18, the 4 Pa. Code §7.153(b), shall apply.
“Immediate family” means a spouse and any unemancipated child.
“Non-bid basis” means a contract awarded or executed by the Commonwealth with
Contractor without seeking bids or proposals from any other potential bidder or offeror.
“Political contribution” means any payment, gift, subscription, assessment, contract,
payment for services, dues, loan, forbearance, advance or deposit of money or any
valuable thing, to a candidate for public office or to a political committee, including but
not limited to a political action committee, made for the purpose of influencing any
election in the Commonwealth of Pennsylvania or for paying debts incurred by or for
a candidate or committee before or after any election.
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EXHIBIT “C”
NONDISCRIMINATION/SEXUAL HARASSMENT CLAUSE [Contracts]
The Contractor agrees:
1.
In the hiring of any employee(s) for the manufacture of supplies, performance of work, or
any other activity required under the contract or any subcontract, the Contractor, each
subcontractor, or any person acting on behalf of the Contractor or subcontractor shall not,
by reason of gender, race, creed, or color, discriminate against any citizen of this
Commonwealth who is qualified and available to perform the work to which the employment
relates.
2.
Neither the Contractor nor any subcontractor nor any person on their behalf shall in any
manner discriminate against or intimidate any employee involved in the manufacture of
supplies, the performance of work, or any other activity required under the contract on
account of gender, race, creed, or color.
3.
The Contractor and each subcontractor shall establish and maintain a written sexual
harassment policy and shall inform their employees of the policy. The policy must contain a
notice that sexual harassment will not be tolerated and employees who practice it will be
disciplined.
4.
The Contractor and each subcontractor shall not discriminate by reason of gender, race,
creed, or color against any subcontractor or supplier who is qualified to perform the work to
which the contracts relates.
5.
The Contractor and each subcontractor shall, within the time periods requested by the
Commonwealth, furnish all necessary employment documents and records and permit
access to their books, records, and accounts by the contracting agency and the Bureau of
Minority and Women Business Opportunities (BMWBO), for purpose of ascertaining
compliance with provisions of this Nondiscrimination/Sexual Harassment Clause. Within
fifteen (15) days after award of any contract, the Contractor shall be required to complete,
sign and submit Form STD-21, the “Initial Contract Compliance Data” form. If the contract is
a construction contract, then the Contractor shall be required to complete, sign and submit
Form STD-28, the “Monthly Contract Compliance Report for Construction Contractors”, each
month no later than the 15th of the month following the reporting period beginning with the
initial job conference and continuing through the completion of the project. Those contractors
who have fewer than five employees or whose employees are all from the same family or
who have completed the Form STD-21 within the past 12 months may, within the 15 days,
request an exemption from the Form STD-21 submission requirement from the contracting
agency.
6.
The Contractor shall include the provisions of this Nondiscrimination/Sexual Harassment
Clause in every subcontract so that those provisions applicable to subcontractors will be
binding upon each subcontractor.
7.
The Commonwealth may cancel or terminate the contract and all money due or to become
due under the contract may be forfeited for a violation of the terms and conditions of this
Nondiscrimination/Sexual Harassment Clause. In addition, the agency may proceed with
debarment or suspension and may place the Contractor in the Contractor Responsibility File.
21
EXHIBIT “D”
Contract Provisions – Right to Know Law
a.
b.
c.
The Pennsylvania Right-to-Know Law, 65 P.S. §§ 67.101-3104, (“RTKL”) applies to this
Contract. For the purpose of these provisions, the term “the Commonwealth” shall refer
to the contracting Commonwealth agency.
If the Commonwealth needs the Contractorʼs assistance in any matter arising out of the
RTKL related to this Contract, it shall notify the Contractor using the legal contact
information provided in this Contract. The Contractor, at any time, may designate a
different contact for such purpose upon reasonable prior written notice to the
Commonwealth.
Upon written notification from the Commonwealth that it requires the Contractorʼs
assistance in responding to a request under the RTKL for information related to this
Contract that may be in the Contractorʼs possession, constituting, or alleged to constitute,
a public record in accordance with the RTKL (“Requested Information”), the Contractor
shall:
1.
2.
d.
e.
f.
Provide the Commonwealth, within ten (10) calendar days after receipt of written
notification, access to, and copies of, any document or information in the Contractorʼs
possession arising out of this Contract that the Commonwealth reasonably believes
is Requested Information and may be a public record under the RTKL; and
Provide such other assistance as the Commonwealth may reasonably request, in
order to comply with the RTKL with respect to this Contract.
If the Contractor considers the Requested Information to include a request for a Trade
Secret or Confidential Proprietary Information, as those terms are defined by the RTKL,
or other information that the Contractor considers exempt from production under the RTKL,
the Contractor must notify the Commonwealth and provide, within seven (7) calendar days
of receiving the written notification, a written statement signed by a representative of the
Contractor explaining why the requested material is exempt from public disclosure under
the RTKL.
The Commonwealth will rely upon the written statement from the Contractor in denying a
RTKL request for the Requested Information unless the Commonwealth determines that
the Requested Information is clearly not protected from disclosure under the RTKL.
Should the Commonwealth determine that the Requested Information is clearly not
exempt from disclosure, the Contractor shall provide the Requested Information within
five (5) business days of receipt of written notification of the Commonwealthʼs
determination.
If the Contractor fails to provide the Requested Information within the time period required
by these provisions, the Contractor shall indemnify and hold the Commonwealth harmless
22
for any damages, penalties, costs, detriment or harm that the Commonwealth may incur
as a result of the Contractorʼs failure, including any statutory damages assessed against
the Commonwealth.
g.
h.
i.
The Commonwealth will reimburse the Contractor for any costs associated with complying
with these provisions only to the extent allowed under the fee schedule established by
the Office of Open Records or as otherwise provided by the RTKL if the fee schedule is
inapplicable.
The Contractor may file a legal challenge to any Commonwealth decision to release a
record to the public with the Office of Open Records, or in the Pennsylvania Courts,
however, the Contractor shall indemnify the Commonwealth for any legal expenses
incurred by the Commonwealth as a result of such a challenge and shall hold the
Commonwealth harmless for any damages, penalties, costs, detriment or harm that the
Commonwealth may incur as a result of the Contractorʼs failure, including any statutory
damages assessed against the Commonwealth, regardless of the outcome of such legal
challenge. As between the parties, the Contractor agrees to waive all rights or remedies
that may be available to it as a result of the Commonwealthʼs disclosure of Requested
Information pursuant to the RTKL.
The Contractorʼs duties relating to the RTKL are continuing duties that survive the
expiration of this Contract and shall continue as long as the Contractor has Requested
Information in its possession.
23
Annex A
Title 67. TRANSPORTATION
PART I. DEPARTMENT OF TRANSPORTATION
SUBPART A. VEHICLE CODE PROVISIONS
ARTICLE III. REGISTRATION
CHAPTER 43 - TEMPORARY REGISTRATION CARDS AND PLATES
Section 43.1. Purpose.
This chapter established regulations governing the issuance of temporary registration plates
and cards by authorized dealers, manufacturers, full agents and card agents under 75 Pa.C.S.
§§ 1310 and 1331 (relating to temporary registration cards; and issuance and reissuance of
registration plates).
Section 43.2. Definitions.
The following words and terms when used in this chapter, have the following meanings, unless
the context clearly indicates otherwise: Act - 75 Pa.C.S. §§ 101 - 9821 (relating to the Vehicle
Code).
Applicant - A person, as defined in the act, who applies for registration of a vehicle and
for a temporary registration card or plate.
Bureau -
The Bureau of Motor Vehicles of the Department.
Card agent - A notary public, commissioned by the Department of State, Bureau of
Legislation, Commissions and Elections, who is approved by the
Department to issue temporary registration cards in conjunction with
applications for transfer of registration plates. A notary public from another
state may also serve as a card agent and may issue a temporary
registration card to a Commonwealth registrant who has purchased a
vehicle in the state and who wishes to apply for transfer of a
Commonwealth registration plate. The notary shall be commissioned or
licensed as a notary by a governmental agency of the state.
Certificate of Authorization - The document issued to an agent which indicates the
agent has complied with the requirements of the Department and is
permitted to issue temporary registration cards or plates, or both.
Dealer -
A person engaged in the business of buying, selling or exchanging
vehicles, including passenger cars, trucks, implements of husbandry,
special mobile equipment and trailers, who is registered by the Department
under § 53.3(b) (relating to issuance of plates). The term does not include
a miscellaneous motor vehicle business, unless the business is also
registered as a dealer under § 53.3(b).
Department - The Department of Transportation of the Commonwealth.
24
Established place of business - The place occupied either continuously or at regular
periods by a dealer, manufacturer, or full agent, where the books and
records are kept, where a large share of the business is transacted and
which meets local zoning rules, ordinances and building codes.
Full agent - A county treasurer or a person other than a manufacturer or dealer
authorized by the Bureau to issue temporary registration cards and plates.
Issuing agent - A full agent or card agent, or a dealer or manufacturer, who has been
authorized by the Bureau to issue temporary registration cards and plates.
Manufacturer - A person engaged in the business of constructing or assembling
vehicles, motors or bodies of vehicles.
Regular registration plate - A metal registration plate issued by the Bureau for a
specific vehicle in conjunction with a permanent registration card, or a
metal registration plate issued by an authorized dealer, manufacturer or full
agent as a temporary plate and validated for regular use by issuance of a
regular registration card.
Temporary registration card - A form provided by the Department for issuance to an
applicant for registration or transfer of registration for use by the applicant
until receipt of the regular registration card. A form issued with a temporary
registration plate for a vehicle which is to be driven or otherwise moved to
another state or country for titling, registration, use or resale there.
Temporary registration plate - A registration plate to be used by the applicant until
regular registration is received. There are two types of temporary
registration plates: metal registration plates, for issuance only for vehicles
which are being registered in this Commonwealth, and cardboard
registration plates for issuance only for vehicles which are to be driven or
otherwise moved to another state or country for titling, registration, use or
resale there.
(i)
Metal temporary plates are issued to an applicant for use during the
period of time in which the application for regular registration is
being submitted to and processed by the Department.
( ii )
A cardboard registration plate may also be issued under special
conditions, as authorized by the Department.
Section 43.3. Card agents.
(a) Card agent shall be a notary public. In order to be approved as a card agent by the
Department, a person shall be commissioned as a notary public by the Department
of State, Bureau of Legislation, Commissions and Elections, or by a similar agency
in another state.
(b) Application for forms. When a card agent applies to the Department for an official
form, he shall affix his notarial seal and signature to the application to the
Department for forms to be issued by the card agent.
(c)
Revocation of commission as a notary public. A card agent shall comply with rules
and regulations under The Notary Public Law (57 P.S. §§ 147 - 169). In the event
that the commission of a notary public is revoked, his status as a card agent will also
be revoked until the commission as a notary public has been reinstated.
25
(d)
Other requirements. A card agent is subject to other provisions of this chapter
concerning the issuance of temporary registration cards.
Section 43.4. Authorization to issue temporary registration plates.
(a) Application procedure. A person wishing to be authorized to issue temporary
registration plates shall apply to the Department on forms furnished by the
Department. For a person to be authorized, the person shall be a resident of this
Commonwealth. The application shall include:
(1) Photographs, interior and exterior, of the proposed place of business, including
branch
offices. The photographs of the exterior shall show the entrance
way and signs, required under subsection (b)(2). Photographs of the interior
of the proposed agent's office, shall show the desk, phone, secure area for
storage of temporary cards and plates, and the complete schedule of fees and
charges relating to the issuance of temporary cards and plates, posted in
accordance with subsection (b)(1).
(2) A letter of reference from a bank or other financial institution which indicates
that accounts of the applicant are handled in a satisfactory manner that is
consistent with standard banking practices.
(3) Three letters of reference from business concerns, on their business
stationery, attesting to the character of the applicant.
(4) The bond prescribed by § 43.9 (relating to bond), on the form of the
Department, or a surety's binding commitment to issue the bond upon
approval of the application.
(5) A notarized statement listing outstanding liabilities of the business or of the
owners and officers of the business that are due and owing to the
Commonwealth or, if none, a notarized statement to that effect.
(6) The names, addresses and social security number of owners or corporate
officers, and employees authorized to issue temporary registration cards and
plates, of the manufacturer's, dealer's or full agent's business.
(7) A criminal history record, obtained from the State Police, of each owner or
corporate officer.
(8) A notarized statement attesting that the applicant has read and understands
this chapter.
(9) The name, address and notary seals of a notary who is an employee during all
of the hours of operation. The owner may be the notary.
(10) A schedule of business hours. This schedule shall contain a minimum of 20
business hours per week, or a minimum of 10 business hours per week plus
an additional 10 business hours when a person may make an appointment.
Business hours of operation shall be convenient to the public and be indicated
on the sign required under subsection (b)(2).
26
(b) Established place of business. Authorized dealers and full agents shall maintain an
established place of business. A copy of business records shall be maintained at
the established place of business for 3 years. There shall be posted in a
conspicuous place in view of the public:
(1) A complete schedule of fees and charges pertaining to the issuance of
temporary registration cards and plates.
(i) The schedule shall indicate amounts payable to the Department and
amounts charged by the issuing agent.
(ii) The schedule shall be at least 3 square feet in size with lettering at least ½
inch high.
(2) The hours during which the place of business is open to the public.
(3) The Certificate of Authorization to issue temporary registration plates.
(c) Review of application. The Department will examine and determine the
genuineness, regularity and legality of every application for a Certificate of
Authorization. The Department may investigate the applicant with regard to one or
more of the following:
(1) The condition of the applicant's proposed business premises.
(2) Departmental and other Commonwealth records pertaining to the business of
an owner or officer.
(3) Personal history of an owner, officer or employee related to a conviction for a
crime under 18 Pa.C.S. (relating to the Crimes Code) or under the penal law of
the United States, which involves moral turpitude or which reflects adversely on
the owner's or officer's business integrity or responsibility.
(4) Unsatisfied judgments against the business, owner or officer.
(5) Credit rating of the business and its owners and officers.
(6) Assets and liabilities of the business.
(d) Denial of application. The Department may deny an application for Certificate of
Authorization on the basis of information revealed in an investigation, or if the
applicant fails to disclose material information required or if the applicant has made
a materially false statement on the application, or if the applicant's business is
operated, managed or otherwise controlled or affiliated with a person who is
ineligible for authorization, including a relative, family member, corporate officer or
shareholder.
(e) Opportunity for review. If the Department denies an application for a Certificate of
Authorization, the Department will provide the applicant with an opportunity to show
cause why the application should not be denied.
(f)
Temporary Certificate of Authorization. After reviewing an application, the
Department may issue a temporary Certificate of Authorization. The temporary
Certificate of Authorization will be issued for 60 days, during which period the
Bureau may investigate the operations of the dealer, manufacturer or full agent.
When the temporary Certificate of Authorization expires, the Bureau may issue a
regular certificate of authorization.
27
(g) Issuance of a Certificate of Authorization. The Department will issue a certificate of
authorization to an approved applicant.
(h) Transfer of Certificate of Authorization. A Certificate of Authorization may not be
transferred and shall be valid only for the owner in whose name it is issued.
(1) In the case of a change of ownership, the dealer, manufacturer or full agent
shall notify the Bureau within 10 days. It is the responsibility of a new owner to
comply with this section.
(2) The following are regarded as changes of ownership:
(i)
The owner takes on a new partner.
(ii) The owner sells the business.
(iii) The business is incorporated.
(iv) A controlling interest in a corporation is sold.
(v) The owner retires or dies.
(i)
Change of location of place of business. If a manufacturer, dealer or full agent
changes the location of the office, he shall notify the Department within 10 days.
Other provisions of this chapter concerning the place of business shall apply to a
change in location of the office. The issuance or transfer of temporary registration
plates may not be conducted at the new location until the location has been
approved by the Department.
Section 43.5. Issuance of temporary registration cards.
(a) General rule. Cards will be issued in the following manner:
(1) Temporary registration cards will be issued only by the Bureau, by dealers,
manufacturers, card agents and full agents authorized by the Bureau and by
government agencies authorized by the Bureau. When required by law, dealers
and manufacturers shall be licensed by the State Board of Vehicle
Manufacturers, Dealers and Salespersons as a prerequisite to authorization by
the Bureau.
(2) Temporary registration cards will be issued only in conjunction with issuance of
a temporary registration plate by the Bureau, an authorized dealer,
manufacturer, full agent or authorized government agency, or in conjunction
with the transfer of a registration plate.
(b) Obtaining temporary registration cards. Issuing agents may obtain temporary
registration cards at offices of the Bureau or upon written request to the Bureau.
(c) Issuance of temporary registration cards in connection with transfer of registration.
Every issuing agent shall, upon request, issue a temporary registration card to the
owner or lessee of a vehicle who has made proper application for transfer of
registration on an application for certificate of title or other appropriate Departmental
form. The agent information on the Departmental forms shall be completed in full
by the agent.
28
(d) Duty to examine documents. The duty to examine documents includes the
following:
(1) Before issuing a temporary registration card, the issuing agent shall examine
the documents necessary to the transaction.
(2) A temporary registration card may not be issued unless the following items are
found to be in order:
(i)
Insurance information.
(A) Except as provided in clause (B), check to determine that the vehicle
is insured by examining one of the following documents covering the
subject vehicle, the vehicle traded for the subject vehicle or another
vehicle owned by the applicant:
( I ) An identification card as required in 31 Pa. Code Chapter 67,
subchapter B (relating to evidence of financial responsibility).
( II ) The declaration page of an insurance policy.
( III ) A valid binder of insurance issued by an insurance company
licensed to sell motor vehicle liability insurance in this
Commonwealth.
( IV ) A copy of an application to the Pennsylvania Automobile
Insurance Plan.
( V ) A certificate of self-insurance issued by the Department.
(B) The requirement to check one of the documents listed in clause (A)
does not require the agent to verify the information submitted unless
the agent has reason to believe the documents are fraudulent.
(C) If the vehicle was acquired in this Commonwealth for transportation
under its own power to another state for registration there, the issuing
agent shall examine the driver's license or other appropriate
identification of the applicant to ascertain that:
( I ) The applicant is an out-of-state resident.
( II ) The vehicle was purchased within the previous 60 days.
( III ) The applicant possesses one of the proof of insurance items
identified in clause (A) issued by a company authorized to
transact business in this Commonwealth or in the state to which
the vehicle is being transported for title and registration therein.
(ii) Application. The application shall be properly and completely executed and
notarized, as required, accompanied by the correct fees, taxes and other
required forms or documents.
(e)
Preparation of application. The issuing agent shall complete in ink or by typewriter,
or by data processing equipment the application for temporary registration. The
issuing agent identification number shall be on all documents, including checks
submitted by the issuing agent, submitted to the Bureau for processing.
29
(f)
Copies of temporary registration card. Copies of the temporary registration card
shall be handled as follows:
(1) The original copy of the temporary registration card, including the copy
completed for the cardboard temporary, the regular registration card, and
documents and fees necessary to the transaction shall be forwarded by the
issuing agent to the Bureau within 20 days of issuance of the temporary
registration card. These materials shall be forwarded either by an authorized
messenger service, by mail or by delivery to an area designated by the Bureau.
(2) The applicant's copy of the temporary registration card shall be given to the
applicant, for possession by the driver of the vehicle whenever the vehicle is
being driven on the highway.
(3) The agent's copy of the temporary registration card, copies of related
documents including bills of sale when the agent is also the dealer and a copy
of the document used for identification and copies of the documents used for
insurance verification shall be retained at the place of business of the issuing
agent for at least 3 years and shall be made available for inspection only by
police and authorized representatives of the Department. Cards issued in
conjunction with the transfer of registration plates shall be kept separate from
cards issued in conjunction with temporary registration plates. Cards shall be
kept in chronological order according to the date of issuance.
(g) Fee not to be charged. An issuing agent may not charge a fee for issuing a
temporary registration card in connection with transfer of registration except fees for
notarization and messenger service, if requested by the applicant.
(h) Expiration or voidance of temporary registration cards. Temporary registration cards
shall expire and become void upon the occurrence of one of the following:
(1) The receipt of the regular registration card from the Bureau.
(2) The rescission of a contract to purchase a vehicle.
(3) The expiration of 60 days from the date of issuance, or, in the case of a
vehicle which was acquired in this Commonwealth for transportation to
another state for registration or other use there, expiration of 30 days from
the date of issuance.
(4)
The temporary registration plate is lost, stolen or defaced.
(i)
Confidentiality. The agent's copy of the temporary registration card and documents
related to the application for title or registration shall be kept in strict confidentiality
by the issuing agent, unless otherwise required by law or legal purpose.
(j)
Receipts. An agent shall complete an itemized receipt, in duplicate, which lists the
total fees payable to the Commonwealth on one line, and each fee charged for the
agent's services on a separate line. A copy shall be given to the customer and the
other copy shall be retained by the agent for 3 years and shall be made available for
inspection.
Section 43.6.
(a)
Issuance of temporary registration plates.
Limits on issuance. Temporary registration plates will be issued in the following
30
(1) Temporary registration plates other than those specified in paragraph (4)
will be issued only by the Bureau, approved governmental agencies,
dealers, manufacturers and full agents authorized by the Bureau.
(2) Temporary registration plates shall be issued only in conjunction with an
application for title and registration of a vehicle within this Commonwealth
or for the purpose of driving or otherwise moving a vehicle purchased in
this Commonwealth to another state or country for titling, registration, use
or resale there.
(3) Notwithstanding paragraphs (1) and (2), a full agent who is also an
authorized messenger service under Chapter 255 (relating to messenger
services), may issue a temporary registration plate in one of the following
circumstances after receiving authorization from the Department indicating
the vehicle record is clear of a suspension or other impediment to issuance
of the registration plate:
(i)
For a vehicle for which the applicant already has a Pennsylvania
Certificate of Title.
(ii) To a person who is applying for replacement of a lost, stolen or defaced
registration plate.
(ii) For a vehicle for which the applicant has an out-of-state title and
registration, but is also required to be registered, but not titled, in this
Commonwealth.
(4) Temporary registration plates for reconstructed and specially constructed
vehicles will be issued only by the Bureau.
(b) Issuance at other locations. The Department may provide written authorization for
individual dealers, manufacturers, or full agents to issue temporary registration
plates at a location other than the places of business of the dealer, manufacturer or
full agent for a period not to exceed 1 year. The privilege to issue temporary
registration plates from a location other than the designated dealer, manufacturer or
full agent's place of business is revocable if the Department finds that the dealer,
manufacturer, or full agent has violated this chapter or the terms of the written
authorization.
(c) Obtaining temporary registration plates. Temporary registration plates shall be
obtained by submitting the appropriate form and paying the applicable fee to the
Bureau.
(d)
Issuance of temporary registration card in conjunction with issuance of temporary
registration plates. Upon the issuance of a temporary registration plate, the
authorized dealer, full agent or manufacturer shall issue a temporary registration
card, in the manner prescribed on forms provided by the Department and in § 43.5
(relating to issuance of temporary registration cards).
(1) The number of the temporary registration plate shall be indicated on the
temporary registration card.
(2) If the vehicle is not to be titled in this Commonwealth, it shall be noted on
the temporary registration card.
31
(e) Issuance of temporary registration plates. Temporary registration plates shall be
issued in consecutive order, beginning with the lowest number in each series.
(f)
Issuance of cardboard temporary registration plate. Upon issuance of a cardboard
temporary registration plate, the authorized dealer, manufacturer or full agent shall
punch out the month, day and year of expiration at the space provided and shall
record the following information clearly and indelibly on the face of the temporary
plate:
(1) The date of issuance.
(2) The year, make and model of vehicle.
(3) The vehicle identification number.
(4) The identification number of the authorized dealer, manufacturer or full agent.
(g) Fee charged. The fee charged for providing an applicant with a temporary plate
may not exceed:
(1) Ten dollars if the plate was obtained from the Department for a fee of $5.
(2) Five dollars if the plate was obtained from the Department for a fee of $1.
Section 43.7.
Inventory of temporary registration cards and plates.
(a) Inventory report. Every dealer, manufacturer and full agent is responsible for
providing the Bureau with a report on the temporary registration plates which it has
in inventory, within 30 days of the Bureau's request for the information.
(b) Security. Temporary registration cards and plates shall be kept in a secure place,
which shall meet the approval of the Bureau. Issuing agents shall be responsible
for security of temporary registration cards and plates obtained by them until they
are issued to applicants.
(c) Report on lost or stolen plates. If plates are lost or stolen, the dealer, manufacturer,
or full agent shall notify the Department of the loss or theft within 48 hours of the
occurrence. This notice shall be in the form of a notarized statement and shall give
complete details of the loss or theft of the plates. In the event of theft, a police
report shall be submitted to the Department within 10 days of the theft.
(d) Available for inspection. Temporary registration plates and related documents shall
be available for inspection, with or without notice, by authorized Commonwealth
employees which includes the State Police. Records required by the Department
to be maintained by the issuing agent in carrying out its duties under this chapter
shall be subject to periodic inspection by authorized representatives of the
Commonwealth or its designated agents under the following conditions:
(1) Place. The inspection will be conducted at the issuing agent's established place
of business.
(2) Time. The inspection will be conducted during regular and usual business
hours.
(3) Scope. The inspection will be limited to examination of the records and plate
inventory which are subject to the recordkeeping requirements of this chapter
32
Section 43.8.
Return or surrender of temporary registration cards and plates.
(a) Discontinued business. An issuing agent, other than a card agent, who
discontinues his business shall, within 5 days, return to the Department the
certificate of authorization and the temporary registration cards and plates in the
agent's possession. The Bureau will make appropriate refunds under subsection
(c).
(b) Suspension. An issuing agent, other than a card agent, whose right to issue
temporary registration cards and plates has been suspended shall surrender the
certificate of authorization and the registration cards and plates in the agent's
possession at the agent's established place of business to an authorized
representative of the Department.
(c) Refunds. A refund of the fee paid by an agent for a temporary registration plate may
be obtained upon the return of the plate by the agent, accompanied by the
appropriate form provided by the Department, except when the plate is being
returned by a dealer, manufacturer or full agent whose authorization has been
suspended or revoked. The Bureau will deduct $25 from the refund amount due to
cover processing of the request for refund.
Section 43.9.
Bond.
(a) Authorized dealers, manufacturers, and full agents to be bonded. Every authorized
dealer, manufacturer and full agent shall file and maintain with the Bureau a bond
executed by a surety company authorized to transact business in this
Commonwealth. The bond shall be for the use and benefit of the Commonwealth
and a person who has sustained a monetary loss within the limitations of the bond
as specified at subsection (d).
(b) Amount of bond. Issuing agents, other than card agents, shall be bonded in the
amount as set forth in the Agent Services Agreement.
(c) Decrease in amount of bond. If the amount of the bond is decreased, or if there is
a final judgment outstanding against the bond, the right of the authorized dealer,
manufacturer or full agent to issue temporary registration cards and plates will be
suspended until steps are taken, satisfactory to the Bureau, to restore the original
amount of the bond, provide additional bond or satisfy the judgment.
(d) Limitations of bond. The bond required under this section shall cover transactions
in which the Commonwealth or a person specified in subsection (a) has sustained
a monetary loss due to the agent, dealer or manufacturer submitting a dishonored
or uncollectible check to the Commonwealth (including protest and uncollectible
check fees), or failing to remit to the Commonwealth a fee or tax when the monetary
loss is incurred in connection with the business of the dealer or manufacturer. A
check which is dishonored upon presentment, or an application for title or
registration which is received without a required fee or tax, shall constitute a
monetary loss. Failure to pay a monetary penalty within 45 days of assessment shall
also constitute a monetary loss. The bond required under this section may not
covera loss for a transaction which is not mentioned in this subsection relating to the
issuance of temporary registration cards or plates in connection with the business
of the dealer, manufacturer or full agent. If the dealer, manufacturer or full agent
33
has one or more branch offices, the amount of the bond shall be as specified in the
Agent Services Agreement.
(e) Bond already on file. An authorized dealer, manufacturer or full agent who has filed
a bond with the Commonwealth will not be required to file a separate bond under
this section, if the bond already on file with the Commonwealth is in the name of the
Commonwealth and at least equal to the amount and coverage of the bond required
under this section.
(f)
Acceptance. The surety and terms of bonds or riders shall be subject to review and
acceptance by the Bureau.
(g) Change of address. When a change of address occurs, a stipulation or rider to the
original bond shall be submitted for the new address.
(h) Authorized claims. The Bureau has the right to make and settle claims upon the
bond with the surety company on behalf of the Commonwealth and a person who
has incurred a monetary loss as specified in subsection (a). The Bureau will, upon
written request, assign this right to a person for that person's claim; however, in this
event, the Commonwealth is released from any duty to the person towards
obtaining satisfaction of that person's claim. The Commonwealth will have priority,
to the exclusion of all others, in receiving payment from the surety. If the aggregate
amount of valid claims exceeds the amount of the bond, priority for the payment of
claims shall be as follows:
(1) Claims made by the Commonwealth.
(2) Claims made by the Commonwealth for persons.
(3) Claims made by persons who obtained assignment from the Bureau.
Section 43.10.
Prohibited acts.
(a) False information not knowingly to be given. An issuing agent may not knowingly
issue a temporary registration card or plate containing misstatement of facts or
other false information.
(b) Alteration. A temporary registration card or plate may not be altered. An alteration
on a temporary registration card or plate, including copies submitted to the Bureau,
renders it invalid.
(c) Renewal or reissuance. An issuing agent may not renew or reissue a temporary
registration card or plate which has expired, except upon written authorization of the
Department or except as provided for in § 43.6(a)(3) (relating to issuance of
temporary registration plates).
(d) Refusal to issue. An authorized dealer, manufacturer or full agent may not refuse,
upon request, to issue a temporary registration plate to the owner or lessee of a
vehicle who possesses proper documentation under this chapter.
(e) Issuance at location not approved by the Department. Temporary registration
plates may not be issued by an authorized dealer, manufacturer or full agent at a
location other than the approved places of business of the authorized dealer,
manufacturer or full agent, except under § 43.6(b).
34
(f)
Refusal to accept separate check or money order. An issuing agent may not refuse
to accept a separate check or money order made payable to the Commonwealth for
fees and taxes due to the Commonwealth in association with a title application.
(g) Consignment. An authorized dealer, manufacturer or full agent may not consign or
transfer to other issuing agents or persons, any of the inventory of temporary
registration plates issued by the Department to the authorized dealer, manufacturer
or full agent.
(h) Issuance of temporary registration without proper documentation. An authorized
dealer, manufacturer, or full agent may not issue a temporary registration card or
plate if proper documentation is not complete and if information is not verified if
required. This includes proof of ownership, insurance coverage, odometer
statements, proof of identity and other documentation that may be required.
(i)
Gifts. An issuing agent may not offer or deliver money, gifts or other items of
substantial value nor offer and deliver money, gifts or other items to a
Commonwealth employee.
(j)
Reportable transactions. An issuing agent may not fail to report any transaction
involving the sale or transfer of a vehicle consistent with Internal Revenue Service
statutes, regulations and rules.
§ 43.11.
(Reserved).
§ 43.12.
Use of temporary registration plate.
(a) Applicability. This section pertains to the use of a temporary registration plate by the
person to whom it was issued.
(b) Temporary registration plate nontransferable. Temporary registration plates may not
be transferred from one vehicle to another. If a person purchases another vehicle
before receiving the regular registration card from the Bureau, the person shall wait
until receipt of the regular registration card and then transfer the registration plate
in the usual manner.
(c) Expiration of temporary registration plates. Temporary registration plates shall
expire as follows:
(1) Rules pertaining to cardboard plates.
(i) A cardboard temporary registration plate shall expire and become void
upon the occurrence of one of the following:
(A) Issuance of registration from another state.
(B) Rescission of a contract to purchase a vehicle.
(C) Expiration of 30 days from the date of issuance. NOTE: Act 165
signed into law on November 4, 2016 changed this expiration
date to 60 days.
(ii) Upon expiration of a cardboard temporary registration plate, the person to
whom it was issued shall destroy it.
35
(2) Rules pertaining to metal plates. A metal temporary registration plate may not
be used after the expiration of 60 days from the date of issuance of the
temporary card and plate until the registrant receives a regular registration card
from the Bureau.
(d) Use of temporary registration plates on vehicles transporting a load. Vehicles
transporting a load shall comply with the following:
(1) Temporary metal registration plates may be used on a vehicle transporting a
load if the vehicle has a gross vehicle weight rating of 26,000 pounds or less
and the vehicle and load have a gross weight of 26,000 pounds or less.
(2) Temporary metal registration plates may not be used on a vehicle transporting
a load, if the vehicle has a gross vehicle weight rating in excess of 26,000
pounds or the vehicle and load have a gross weight in excess of 26,000
pounds, unless the vehicle is operating only within this Commonwealth or
through jurisdictions which are not members of the International Registration
Plan.
(3) Temporary cardboard registration plates may not be used on a commercial
vehicle transporting a load.
(e) Prosecution. A person who violates subsection (c) shall be subject to prosecution
under 75 Pa.C.S. § 1301 (relating to driving unregistered vehicle prohibited).
§ 43.13.
Special temporary registration cards and plates.
The Secretary may authorize the issuance of special temporary registration cards and plates for
special occasions which he deems to be in the best interests of the Commonwealth. Temporary
registration cards and plates shall be valid for a period of time the Secretary will determine.
36
Agent Services Handbook
PUB 457 (12-16)
www.dmv.pa.gov
TABLE OF CONTENTS
I.
Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
II.
Application Forms for Full Agent Status
A. Agent Service Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
B. Criminal Record Check - SP4-164. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
III. Application Forms for Plates
A. A. Instructions for Completion of Form MV-351, "Application for Temporary
Regstration Plates". . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
B. Instructions for Completion of Form MV-351A, "Application for Replacement of
Temporary Registration Plate". . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
IV. Important Information
A. Procedures on Accepting Voluntary Surrendered Registration
Plates and Cards by Decentralized Agents Fact Sheet. . . . . . . . . . . . . . . . . . . . . . 77
B. Dual Registration Fact Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
C. Additional Important Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
V.
Issuing Forms
A. Instructions for Completion of Form MV-1,
“Application for Certificate of Title”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
B. Acceptable Proof of Identification Documents
for Completing Motor Vehicle Forms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
C. Address Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
D. Completed Sample of Form MV-1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
E. Instructions for Completion of Form MV-4ST
“Vehicle Sales and Use Tax Return/application for Registration”. . . . . . . . . . . . . . 107
F. Completed Sample of Form MV-4ST. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
G. Sales and Use Tax Credit Chart. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
VI. Chapter 43 - Rules and Regulations
(Temporary Registration Cards and Plates). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
2
INTRODUCTION
This handbook is designed to help you apply for agent services status and assist you in the
execution of the applications. Please take the time to read and review each section carefully. We
are interested in providing you with the information needed to successfully establish your business
of issuing temporary registration plates.
We, at PennDOT, are striving to improve our service to you and the citizens of the Commonwealth.
We have improved our turnaround time on processing applications, reduced our error rate, improved
our call center, clarified and simplified regulations and revised forms. Changes and improvements
are occurring daily. We are pleased to share our progress with you as you become an agent of
PennDOT.
At the end of this handbook, you will find the forms and requirements you will need to submit to
obtain authorization as an Agent Service.
Thank you for your cooperation, and we look forward to working with you in the near future.
Copyright © 2016 by the Commonwealth of Pennsylvania. All Rights Reserved.
3
APPLICATION
FORMS FOR
AGENT SERVICES
STATUS
Enclosed is the requirements packet to enter into contract for all agent services.
The packet includes information, samples and frequently asked questions.
Once these requirements are met, a contract between
you and PennDOT will be executed.
Contract requirements can be mailed to:
Bureau of Motor Vehicles
Regulated Client Services Section
1101 S. Front Street
Harrisburg, PA 17104
Requirements may also be submitted through the Dealer Services counter area.
Should you have any questions regarding this process, please call the
Business Partner Programs at (717) 705-1101
or write to the address listed above.
5
AGENT SERVICES CHECKLIST
Business Name: __________________________________________________________________
Federal ID # (FEIN): _______________________________________________________________
DIN # (If already assigned): __________________________________________________________
***Please note, items that are bold, italicized and underlined are new requirements for the
new 5- year contract.
YES
____ Do you have two copies of the requirements attached?
____
Is your business name and address listed on the requirements?
____
Do you have a list of all owners/corporate officers attached?
____
Do you have job descriptions attached for each owner/employee?
____ If you are an existing agent, is the agent number listed on the requirements?
____
____
____
____
____
____
____
Do you have a list of all employees and job titles attached?
Is the home address listed for each owner/employee?
Do you have your phone number listed?
Do you have your fax number listed?
Do you have your email address listed? (Please check if email still valid)
Do you have a notary seal and or stamp, signed/dated, on the application for each person
issuing tags?
Do you have a copy the Notary Commission certificate(s) attached?
____ Do you have a statement of no prior violations for all owners/corporate officers and
employees issuing tags attached?
____
____
____
____
____
____
____
Do you have a criminal record check for all owners/corporate officers and employees issuing
tags attached?
Do you have a security plan written/typed and attached?
Do you have your $30,000 bond in place and original attached?
Do you have $60.00 recovery fund fee attached? (Waived for existing agents and dealers)
Do you have a notarized statement of no monies owed to the Commonwealth for each owner
and corporate officer attached?
Do you have a credit reference from the bank attached?
Do you have THREE letters of character reference for each owner/corporate officer attached?
6
DID YOU PROVIDE (2) PHOTOGRAPHS OF THE FOLLOWING:
YES
____
Main Entrance
____ Posted Business Hours
____ Completed schedule of fees/charges relating to the issuance of temporary cards and plates
____ Phone and Desk Area including shredder
____ Secure area for storage of temporary cards and plates
____ Full Picture of Solid door constructions (with secure hinges), ceiling, walls and dead
bolt lock
____ Exterior Signs
____ Fraud Hotline notice
**Please allow a minimum of 30 days to fully execute the contract, once all requirements are provided.**
7
SAMPLE DOCUMENT
Cover Page of Requirement Packet
John Q. Customers Issuing Agent Service, Inc
1101 S. Front Street
Harrisburg, PA 17104
Agent # 00000000
(717) 999-9999
Fax #: (717)111-1111
Email address: [email protected]
Federal ID #: 123456789
Requirements
P A G E
B R E A K
Experience
John Q. Customers Issuing Agent Service, Inc. located at 1101 S. Front Street has been an issuing
agent for the past five years.
The owner of the corporation is John Q. Customer, Vice President is Joan A. Customer, Secretary is
Mary B. Customer and Treasurer is Joe C. Customer.
The support staff consists of (place name of each employee who will be involved in the agent
service and indicate their responsibilities within the service).
Neither John Q. Customer Agent Service, nor any of its employees are under sanction or have ever
been sanctioned by PennDOT for violations under 75 Pa.C.S. or Departmental regulations.
P A G E
B R E A K
P A G E
B R E A K
P A G E
B R E A K
P A G E
B R E A K
Attach your letter of reference from a bank or financial institution. Please make sure that your letter
indicates that accounts are handled in a satisfactory manner that is consistent with standard banking
practices.
Attach three letters of reference from business concerns, on business stationery, attesting to the
character of the applicant.
Attach a notarized statement that no monies are due and owing to the Commonwealth by the
applicant business or by the owners and officers of the business.
Facilities
Attach photographs of the interior and exterior of the place of business. The photographs of the
exterior must show the entranceway and signs and business hours. The interior photographs must
show the desk, phone, secure area for storage of products and forms, and a complete schedule of
fees and charges for Motor Vehicle/Driver Licensing and the Contractor fees.
8
Notary Requirements
P A G E
B R E A K
Attach the name, address, signature and impression of the notary stamp of all notaries who will be
employed during the hours of operation of the agent service. The owner of the agent service may be
the notary. If verification of signature in lieu of notarization, then a notary is not required for agents
with a 85, 86 or 87 Dealer ID Number. All other issuing agents must continue to notarize documents.
If verification in lieu of notarization is used, please state this process is used.
Criminal Background Check
P A G E
B R E A K
Attach a criminal background check, obtained from the Pennsylvania State Police for each owner or
corporate officer and every employee engaged in the issuing agent service. If a conviction exists,
the issuing agent service must furnish the facts of the offense, and secure Department approval
before hiring or retaining an employee.
Security Plan
P A G E
B R E A K
Attach the Issuing Agent Service's proposal for the method of security, which it intends to use for
safeguarding all supplies, products and applications.
Bond
P A G E
B R E A K
Attach your bond information (MV-375 or Rider to the bond). Each Issuing Agent Service must file
and maintain a bond in the amount of $30,000 for each approved issuing agent service.
9
PENNSYLVANIA AGENT ADA CHECKLIST
AMERICANS WITH DISABILITIES ACT
As a provider of a public service, you are required to ensure that the areas of your facility used for
customer transactions involving PennDOT documents meet the accessibility requirements of Title II
of the Americans with Disabilities Act (ADA). To assist you in determining whether your facility is in
compliance with the ADA, if the response to questions 2, 3, 4, 6, 10, 11, 13, 14, 15, 16, 17, 18, 20,
21 or 22 is no, your facility does not meet the ADA accessibility requirements.
EXTERIOR
1.
o NO
2.
Does your place of business provide parking spaces
for the general public? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .o YES
If no, skip to Question 4.
Are there designated disabled parking spaces? . . . . . . . . . . . . . . . . . . . . . o YES
If no, skip to Question 4.
o NO
3.
Are there signs designating the disable space(s)? . . . . . . . . . . . . . . . . . . . o YES
o NO
5.
Are curb cuts necessary for access? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . o YES
If no, skip to Question 9.
o NO
6.
Have the curb cuts been installed? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . o YES
If no, skip to Question 9.
o NO
7.
Is the length of the curb cut at least one foot for every inch
of curb height? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . o YES
4.
8.
9.
Is there a clear unobstructed path of travel at least 36 inches . . . . . . . . . . o YES
from where your customers park to your door?
Is the width of the curb cut at least 36 inches? . . . . . . . . . . . . . . . . . . . . . o YES
Are ramps necessary for access? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . o YES
If no, skip to Question 14.
o NO
o NO
o NO
o NO
10.
Have the ramps been installed? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . o YES
o NO
12.
Is the length of the ramp at least one foot long for energy
inch of height? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . o YES
o NO
11.
13.
Is the height of the ramp such to reach the level of the entrance? . . . . . . o YES
Is the width of the ramp at least 36 inches? . . . . . . . . . . . . . . . . . . . . . . . . o YES
10
o NO
o NO
ENTRY:
14.
15.
16.
Does your entrance door provide a minimum of 32 inches
of clearance? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . o YES
o NO
Is your entrance door's threshold beveled or slanted on both ends? . . . . . o YES
o NO
Can the door be easily opened using a close fist? . . . . . . . . . . . . . . . . . . . o YES
o NO
Is your entrance door's threshold less than one-half inch high? . . . . . . . . o YES
NOTE: Thresholds at doorways should not exceed ¾ inch in
height for exterior sliding doors of ½ inch for other types of
doors.
17.
Is your door handle 48 inches high or less? . . . . . . . . . . . . . . . . . . . . . . . . o YES
19.
Is there an interior door? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . o YES
If no, skip to Question 21.
18.
20.
Does the interior door meet the same specifications of the entry
door as described above? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . o YES
o NO
o NO
o NO
o NO
INTERIOR
21.
22.
Is the route to where PennDOT customer services are provided
36 inches wide? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . o YES
Are the counters where PennDOT customer services are provided
no more than 36 inches high and at least 36 inches? . . . . . . . . . . . . . . . . o YES
11
o NO
o NO
INCLUDED IS A SAMPLE CONTRACT
THE CONTRACT HAS NO VALIDITY UNTIL
ALL REQUIREMENTS ARE MET AND ALL SIGNATURES ARE
OBTAINED AND A COMPLETELY EXECUTED
CONTRACT IS RETURNED TO YOU
This sample is being provided for your review.
Should you meet all the requirements and enter into contract
with PennDOT, you will become bound
by this contract. Once again, this is only a SAMPLE for
information and does not guarantee that a contract will be
offered.
THANK YOU.
12
Effective Date: ________________________
(The Department will Enter)
Contract #: ________________________
Federal ID #: ________________________
AGENT SERVICES AGREEMENT
This Agreement, made and entered into by and between the Commonwealth of
Pennsylvania, acting through the Department of Transportation (Department),
and
John Doe Tag Agency (Provider),
1101 South Front Street
Harrisburg, PA 17104
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E-mail: _______________________________
The Department and Provider are collectively referred to in this Agreement as the “parties.”
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W I T N E S S E T H:
WHEREAS, Act 152 of 2002 requires the Department to enter into contracts with
individuals and business entities intending to provide agent services for the issuance and
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processing of vehicle registration documents and fees (the “Agreement”); and,
WHEREAS, “agent services” and the responsibilities of an “agent” as that term is used
herein are further defined by the Vehicle Code, including particularly its Chapter 75, 75
Pa.C.S. § 7501 et seq.; the Department’s regulations; the Department’s policies; and this
Agreement; and,
WHEREAS, Provider desires to enter into this Agreement to provide agent services
to vehicle owners and operators in the Commonwealth and to that end, submitted an
application, which is attached hereto as Exhibit “A” and incorporated as a material part of
this Agreement; and,
WHEREAS, upon full execution of this Agreement, Provider shall receive a certificate
of authorization to provide agent services, which will be issued, subject to full compliance with
the terms and conditions of this Agreement; and,
13
WHEREAS, the Department has determined that Provider is not an official or
employee of the Commonwealth and is otherwise qualified and eligible to provide the agent
services and is entering into this Agreement for the purpose of establishing and defining the
parties’ duties, responsibilities and obligations; and to set forth the terms and conditions
applicable to the certificate of authority.
NOW THEREFORE, the parties agree, with the intention of being legally bound, to the
following:
1. The above recitals are incorporated herein by reference as though set forth at length.
2. The following terms as used in the Agreement shall have the following meaning:
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Agent and Agent Services—the responsibilities of an “agent” to provide
“agent services” are further defined by the Vehicle Code, particularly Chapter
75, 75 Pa.C.S. § 7501 et seq.; this Agreement and its attachments; the
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Department’s regulations; and the Department’s training manuals or publications
containing official Department policies.
Established Place of Business—the premises, notary, staff, hours of
operation, and training requirements of an Agent Service as prescribed by the
Vehicle Code, Department Regulations, this agreement and any addendum or
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attachment to this agreement, including Department Bulletins, training materials
and online resources.
Products— Temporary or permanent registration cards, plates, permits,
or other official Department documentation, so designated by the Department,
that can be issued by a Provider under this Agreement.
Proof of Identification— a current, government-issued identification
document, as approved by the Department.
Program Requirements—Exhibit “B” to this Agreement, which may be
amended from time to time, as more fully explained below; and the Department’s
Driver and Vehicle Services Update Bulletins, Agent Services Basic Title and
Registration Course; Advanced Refresher Training Manual; and such other
official updates, publications or policy documents developed by the Department.
14
Provider—A holder of a certificate of authorization; or the owner, officer,
director, employee or affiliate of any natural person or entity providing agent services
in the Commonwealth of Pennsylvania under a certificate of authorization.
Registration Card—a registration card, including both temporary and
permanent, issued by a Provider under this Agreement.
Registration Plate —a registration plate, including both temporary or
permanent, issued by a Provider under this Agreement.
Responsible (and Responsibly)—Possession and demonstration of the
capability, skill and/or competence to fully perform this Agreement and its
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Program Requirements in all respects, and the integrity and reliability to assure
good faith performance of this Agreement and its Program Requirements.
Revocation—A sanction which permanently withdraws Provider’s
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certificate of authorization.
Suspension—A sanction which temporarily withdraws Provider’s
certificate of authorization to provide agent services.
3. Upon submission and full execution of this Agreement, the Department will issue
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Provider with a certificate of authorization; and Products designated by the Department as
necessary to allow Provider to responsibly offer agent services to consumers in the
Commonwealth, in a customer friendly manner, and in strict compliance with the terms and
conditions of this Agreement and the Program Requirements.
4. The Department will recognize Products designated by the Department, including
but not limited to temporary or permanent registration cards, plates and permits, valid upon
issuance, in accordance with this Agreement.
5. Provider may charge a reasonable service fee, in addition to Department fees,
for the processing and issuance of registration cards, registration plates, permits or other
products designated by the Department. It is understood that the Department will make no
payment to the Provider; payment for any services rendered shall be billed by the Provider
to the public users of its services.
15
6. Provider acknowledges that the agent services it will provide consumers under
this Agreement shall include but not be limited to processing vehicle transfers, assisting
customers to complete title applications and registration applications, issuing registration
plates, processing registration plate transfers, collecting sales taxes and fees and forwarding
vehicle transfer, title and registration applications and all sales taxes and fees collected to the
Department in a timely manner.
7. Provider shall provide agent services in accordance with this Agreement and the
Program Requirements, as may be amended from time to time. The current version of Exhibit
“B” is incorporated herein by reference as though set forth at length. The Department
reserves the right to amend the Program Requirements as set forth below. Provider’s
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authority to provide agent services is conditioned upon its strict compliance with the Program
Requirements.
8. Provider shall responsibly perform agent services in accordance with 75 Pa.C.S.
Chapters 11 (relating to certificate of title and security interests); 13 (relating to registration of
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vehicles); and 75 (relating to authorization of agent and messenger services). Furthermore,
Provider shall comply with 75 Pa.C.S. § 6114 (relating to limitation on sale, publication and
disclosure of records) and shall make all statutorily required payments that are prerequisite
to performance of the agent services to be provided under this Agreement, including but not
limited to payments to the Motor Vehicle Transaction Recovery Fund. See, e.g. 75 Pa.C.S.
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§ 2302. Provider shall also comply with 67 Pa. Code Chapter 43 (including but not limited to
those portions pertaining to cards and plates). Where this Agreement or other written policies
of the Department provide a more stringent standard of Provider performance and conduct
than existing statutes or regulations, this Agreement and its Program Requirements shall apply.
9. Provider shall require that each applicant for title or registration provide, at the
time of making application, proof of identification that complies with the Department’s proof of
identification policies, and shall verify the authenticity of each applicant’s proof of identification
document in the manner prescribed by the Program Requirements and Exhibit “B.”
10.
The Department reserves the right to revise the Program Requirements as
circumstances, in its sole judgment, may warrant. Provider agrees that the Department may
deliver notice of the revisions electronically to the e-mail address set forth in Provider’s
application (Exhibit A). The Department’s notice shall be effective upon issuance, and
Provider agrees that it will be deemed to have accepted the revisions and that it will comply
16
with such revisions unless it exercises its option to terminate the Agreement by giving the
Department 30 days’ notice as provided below.
11. Provider shall at all times maintain the highest degree of security over and
confidentiality of information furnished by the Department and its customers and shall take all
necessary steps to prevent the divulgence or use of such information in any form or manner
not expressly permitted by this Agreement.
12. Provider agrees that the Department may impose the following sanctions for
Provider’s failure to comply with this Agreement and the Program Requirements, the Vehicle
Code, and the Departments regulations:
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a. Suspend Provider’s certificate of authority for the acts and omissions listed and
for the periods specified in Paragraph 17;
b. Suspend Provider’s certificate of authority indefinitely as provided in Paragraph
18, or for failure to comply with this Agreement and the Program
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Requirements, the Vehicle Code, and the Departments regulations, until
Provider is in compliance; or
c. Revoke Provider’s certificate of authority for the acts and omissions listed in
Paragraph 19.
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13. The Department may also terminate this Agreement for good cause shown,
including, but not be limited to--
a. Revocation of Provider’s certificate of authority;
b. Failure to comply after an indefinite suspension has lasted for more than
60 days;
c. Culpable conduct in the performance of this Agreement or conviction of a
crime of such a nature that continuation of the contractual relationship is
inimical to the interests of the Department; or
d. Misrepresentation or fraud on the part of Provider in entering into or
administering the terms of this Agreement.
14. Provider agrees that its remedies for suspension, revocation, or termination are
limited to an appeal under 2 Pa.C.S. §§ 501—508 (relating to general rules of administrative
practice and procedure of administrative agencies); 1 Pa. Code Part II (relating to general
17
rules of administrative practice and procedure); and 67 Pa. Code Chapter 491 (relating to
administrative practice and procedure), which shall be initiated by filing a written request for
a hearing within 30 days of the date of the notice provided by the Department.
15. Provider agrees that the Department reserves the right to suspend Provider’s
operations under this Agreement on an interim basis prior to a hearing, where it determines
that Provider’s conduct presents an immediate and substantial threat of serious harm to the
public or the Department’s interests. Any such interim suspension shall be subject to review
as provided in 67 Pa. Code Chapter 491 (relating to administrative practice and procedure).
16. In the case of multiple instances of prohibited acts or omissions arising out of the
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same facts and circumstances, the Department may impose separate sanctions for each
prohibited act or omission under the schedule set forth below. The Department may also
direct that suspensions be served concurrently or consecutively and the Department reserves
the right to impose sanctions of lesser duration than those set forth above, as it may deem
appropriate. Acts or omissions of the same nature as prior acts and omissions may warrant
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imposition of a sanction in excess of those set forth below, as deemed necessary and
appropriate by the Department.
17. Provider agrees that the following acts or omissions are prohibited and if Provider
engages in any of the following acts or omissions, any such act or omission, alone, or
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combined with other similar acts or omissions, shall be considered sufficient grounds for
suspension of Provider’s certificate of authorization in accordance with the following schedule:
Prohibited Act or Omission
Period of Suspension of Certificate of
Authorization
(1) The Provider has failed to allow inspection of
documents or plates in the possession of the
agent service by authorized Common-wealth
employees or law enforcement — first violation.
Certificate of Authorization suspended until the
documents, plates, or both, are made available,
plus one (1) month.
(2) The Provider has given, loaned or sold a
plate or product including forms MV-1, MV-4ST
and MV-120 to an issuing Provider, notary or
other person — first violation.
Certificate of Authorization suspended for three
(3) months.
(3) Provider has issued products but failed to
deliver proper documents, fees or taxes to the
Department within 30 days of issuance. — first
violation.
Certificate of Authorization suspended until the
documents, fees or taxes are delivered plus one
(1) month. The Department may also impose
liquidated damages in an amount consistent with
applicable law (including but not limited to 75
Pa.C.S. § 1374 or such other law enacted or
promulgated following execution of this
Agreement).
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Period of Suspension of Certificate of
Authorization
Prohibited Act or Omission
(4) Provider has issued products but failed to
deliver proper documents, fees or taxes to the
Department within 30 days of issuance. —
second violation.
Certificate of Authorization suspended until the
documents, fees or taxes are delivered plus
three (3) months. The Department may also
impose liquidated damages in an amount
consistent with applicable law (including but not
limited to 75 Pa.C.S. § 1374 or such other law
enacted or promulgated following execution of
this Agreement).
(5) Provider has issued products but failed to
deliver proper documents, fees or taxes to the
Department within 60 days of issuance. — first
violation.
Certificate of Authorization suspended until the
documents, fees or taxes are delivered plus
three (3) months. The Department may also
impose liquidated damages in an amount
consistent with applicable law (including but not
limited to 75 Pa.C.S. § 1374 or such other law
enacted or promulgated following execution of
this Agreement).
(6) Provider has issued products but failed to
deliver proper documents, fees or taxes to the
Department within 60 days of issuance. —
second violation.
Certificate of Authorization suspended until the
documents, fees or taxes are delivered plus six
(6) months. The Department may also impose
liquidated damages in an amount consistent with
applicable law (including but not limited to 75
Pa.C.S. § 1374 or such other law enacted or
promulgated following execution of this
Agreement).
(7) The Provider has submitted a document to
the Department for processing which has been
accompanied by an uncollectible or dishonored
check drawn on an account used by the
Provider— first violation.
Written warning and Certificate of Authorization
suspended until the uncollectible checks, protest
fees and collection charges are paid.
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(8) The Provider has submitted a document to
Certificate of Authorization suspended until
the Department for processing which has been
uncollectible checks, protest fees and collection
accompanied by an uncollectible or dishonored
charges are paid, plus one (1) month.
check drawn on an account used by the Provider
— second violation.
(9) The Provider has failed to comply with an
order from the Department to submit certified
checks, postal or other money orders with a
document to the Department for processing —
first violation.
Certificate of Authorization suspended for one (1)
month.
(10) The Provider has failed to provide the
Department with an inventory report within 30
days, as required by Department regulations —
first violation.
Certificate of Authorization suspended until
report is provided.
(11) The Provider has charged a fee in excess
of the fee allowed for providing an applicant with
a temporary plate under Department regulations
— first violation.
Certificate of Authorization suspended for three
(3) months.
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Period of Suspension of Certificate of
Authorization
Prohibited Act or Omission
(12) The Provider has issued products at a
location not approved by the Department —
first violation.
Certificate of Authorization suspended for
three (3) months and operation suspended at
unapproved location until approved by
Department or closed by the Provider.
(13) The Provider has not listed or obtained
proper insurance information as required by
75 Pa.C.S § 1318(b) — first violation.
Certificate of Authorization suspended for three
(3) months.
(14) The Provider has reissued a temporary
registration card without written authorization
from the Department — first violation.
Certificate of Authorization suspended for three
(3) months.).
(15) The Provider has reissued a temporary
registration card without written authorization
from the Department — second violation.
Certificate of Authorization suspended for six (6)
months.
(16) The Provider has charged a fee for
issuance of a temporary registration card in
violation of 75 Pa.C.S. § 1310(c) — first
violation.
Written warning.
(17) The Provider has charged a fee for
issuance of a temporary registration card in
violation of 75 Pa.C.S. § 1310(c) — second
violation.
Certificate of Authorization suspended for three
(3) months.
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(18) The Provider has failed to maintain the
Certificate of Authorization suspended until the
established place of business in accordance with established place of business is brought into
contract requirements — first violation.
compliance with contract requirements.
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(19) The Provider has not issued registration
plates in consecutive order, beginning with the
lowest number in each series — first violation.
Written warning.
(20) The Provider has not issued registration
plates in consecutive order, beginning with the
lowest number in each series — second
violation.
Certificate of Authorization suspended for three
(3) months.
(21) The Provider has not listed the date of the
Certificate of Authorization suspended for one
issuance of the registration cards, plates, permits (1) month.
or other products designated by the Department
— first violation.
(22) The Provider has not listed the date of the
Certificate of Authorization suspended for three
issuance of the registration cards, plates, permits (3) months.
or other products designated by the Department
— second violation.
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Period of Suspension of Certificate of
Authorization
Prohibited Act or Omission
(23) The Provider has failed to notify the
Department of a change in ownership, location,
e-mail address, staff engaged in the provision of
agent services, or duly authorized and currently
licensed notary on staff, before or within 10 days
after the change — first violation.
Certificate of Authorization suspended until an
application related to the change in location has
been submitted and approved
(24) The Provider has failed to keep the
registration card or documents related to an
application for title or registration in strict
confidence — first violation.
Certificate of Authorization suspended for three
(3) months.
(25) The Provider has failed to keep the
registration card or documents related to an
application for title or registration in strict
confidence — second violation.
Certificate of Authorization suspended for six (6)
months.
(26) The Provider has issued plates for a
vehicle for which a title has already been issued,
unless permitted under Department regulations
— first violation.
Written warning.
(27) The Provider has issued plates for a
vehicle for which a title has already been issued,
unless permitted under Department regulations
— second violation.
Certificate of Authorization suspended for three
(3) months
(28) The Provider has issued a metal plate for
transporting a vehicle out of State — first
violation.
Certificate of Authorization suspended for one (1)
month.
(29) The Provider has issued a metal plate for
transporting a vehicle out of State — second
violation.
Certificate of Authorization suspended for three
(3) months.
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(30) The Provider has not listed its name and
Certificate of Authorization suspended for one (1)
identification number on two or more applications month.
and checks submitted to the Department — first
violation.
(31) The Provider has not listed its name and
Certificate of Authorization suspended for three
identification number on two or more applications (3) months.
and checks submitted to the Department —
second violation.
(32) The Provider has issued a metal plate for
a vehicle for which a certificate of salvage has
been issued — first violation.
Certificate of Authorization suspended for one (1)
month.
(33) The Provider has issued a metal plate for a
vehicle for which a certificate of salvage has
been issued — second violation.
Certificate of Authorization suspended for three
(3) months.
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Period of Suspension of Certificate of
Authorization
Prohibited Act or Omission
(34) The Provider has issued the incorrect type
of plate for a particular vehicle — first violation.
Written warning.
(35) The Provider has issued the incorrect type
of plate for a particular vehicle — second
violation.
Certificate of Authorization suspended for three
(3) months.
(36) The Provider has failed to post fees, hours
of operation, or certificate of authorization as
required by this Agreement — first violation.
Written warning.
(37) The Provider has failed to post fees, hours Certificate of Authorization suspended for one (1)
of operation, or certificate of authorization as
month.
required by this Agreement — second violation.
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(38) The Provider has failed, on more than two
occasions, to be open during posted business
hours — first violation.
Written warning
(39) The Provider has failed, on more than two
occasions, to be open during posted business
hours — second violation.
Certificate of Authorization suspended for three
(3) months.
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Written warning.
(40) The Provider has refused to accept or
service a separate check or money order made
payable to the Commonwealth for fees and taxes
due to the Commonwealth — first violation.
(41) The Provider has refused to accept or
Certificate of Authorization suspended for three
service a separate check or money order made
(3) months.
payable to the Commonwealth for fees and taxes
due to the Commonwealth — second violation.
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(42) The Provider has failed to provide proper
security for registration cards and plates — first
violation.
Certificate of Authorization suspended for one (1)
month.
(43) The Provider has failed to provide proper
security for registration cards and plates —
second violation.
Certificate of Authorization suspended for three
(3) months.
(44) The Provider has refused to issue, upon
request, a registration card to an owner or lessee
of a vehicle who has proper documentation —
first violation.
Written warning.
(45) The Provider has refused to issue, upon
request, a registration card to an owner or lessee
of a vehicle who has proper documentation —
second violation.
Certificate of Authorization suspended for three
(3) months.
(46) The Provider has failed to maintain a
schedule of business hours which conforms to
the requirements of this Agreement — first
violation.
Written warning.
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Period of Suspension of Certificate of
Authorization
Prohibited Act or Omission
(47) The Provider has failed to maintain a
schedule of business hours which conforms to
the requirements of this Agreement — second
violation.
Certificate of Authorization suspended for three
(3) months.
(48) The Provider has issued an in-transit tag
without verification that the vehicle will be
transported to another state for registration —
first violation.
Certificate of Authorization suspended for one (1)
month.
(49) The Provider has issued an in-transit tag
without verification that the vehicle will be
transported to another state for registration —
second violation.
Certificate of Authorization suspended for three
(3) months.
(50) The Provider has failed to furnish receipts
as required or failed to retain duplicate copies of
receipts for three (3) years — first violation.
Written warning.
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(51) The Provider has failed to furnish receipts
Certificate of Authorization suspended for three
as required or failed to retain duplicate copies of (3) months.
receipts for three (3) years — second violation.
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(52) The Provider has issued a registration
card or plate to an applicant without receiving
proper proof of ownership documentation —
first violation.
Certificate of Authorization suspended for one (1)
month.
(53) The Provider has issued a registration card
or plate to an applicant without receiving proper
proof of ownership documentation — second
violation.
Certificate of Authorization suspended for three
(3) months.
(54) The Provider has failed to file and retain
required records under this Agreement — first
violation.
Written warning.
(55) The Provider has failed to file and retain
required records under this Agreement —
second violation.
Certificate of Authorization suspended for three
(3) months.
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(56) The Provider has on more than one
Certificate of Authorization suspended for one (1)
occasion failed to comply with any provision of
month.
the Vehicle Code or Department regulations not
specifically noted elsewhere in this Agreement —
first violation.
(57) The Provider has on more than one
Certificate of Authorization suspended for three
occasion failed to comply with any provision of
(3) months.
the Vehicle Code or Department regulations not
specifically noted elsewhere in this Agreement —
second violation.
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Period of Suspension of Certificate of
Authorization
Prohibited Act or Omission
(58) An owner, officer or employee of Provider
has been convicted of a summary offense
related to the titling, registration or payment of
sales tax for a vehicle, which was committed in
connection with the Provider and its business—
first violation.
Certificate of Authorization suspended for three
(3) months.
(59) The Provider has failed to meet the training
requirements pursuant to this Agreement – first
violation.
Certificate of Authorization suspended until
Provider and/or employees attend the required
training courses.
(60) The Provider has failed to meet the training
requirements pursuant to this Agreement –
second or subsequent violation.
Certificate of Authorization suspended until
Provider and/or employees attend the required
training courses, plus one (1) month.
(61) The Provider has processed an application
containing an address/addresses which do not
correspond to the address/addresses displayed
on the approved Pennsylvania proof of
identification submitted with that application. –
first violation.
Certificate of Authorization suspended for one (1)
month.
(62) The Provider has processed an application
containing an address/addresses which do not
correspond to the address/addresses displayed
on the approved Pennsylvania proof of
identification submitted with that application. –
second violation.
Certificate of Authorization suspended for three
(3) months.
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(63) The Provider has failed to request and
retain State Police criminal background checks
as required by this Agreement – first violation.
Certificate of Authorization suspended until
Provider comes into compliance with applicable
sections of this Agreement.
(64) The Provider has failed to enter required
information into the in-transit plate online
tracking system at the time of issuance of an
in-transit plate – first violation.
Certificate of Authorization suspended for one (1)
month.
(65) The Provider has failed to enter required
information into the in-transit plate online
tracking system at the time of issuance of an
in-transit plate – second violation.
Certificate of Authorization suspended for three
(3) months.
(66) The Provider has issued an in-transit plate
for a vehicle that has been issued a certificate of
salvage or non-repairable certificate – first
violation.
Certificate of Authorization suspended for one (1)
month.
(67) The Provider has issued an in-transit plate
for a vehicle that has been issued a certificate of
salvage or non-repairable certificate – second
violation.
Certificate of Authorization suspended for three
(3) months.
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Period of Suspension of Certificate of
Authorization
Prohibited Act or Omission
(68) The Provider, its owner, or employee has
processed an application for title or registration
but failed to verify the public Vehicle
Identification Number of the vehicle as required
by this Agreement applicable laws and
regulations – first violation.
Certificate of Authorization suspended for one (1)
month.
(69) The Provider, its owner, or employee has
processed an application for title or registration
but failed to verify the public Vehicle
Identification Number of the vehicle as required
by this Agreement applicable laws and
regulations – second violation.
Certificate of Authorization suspended for three
(3) months.
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(70) An unauthorized employee or individual has Certificate of Authorization suspended for one (1)
issued a registration card or plate assigned to
month.
the Provider – first violation.
(71) An unauthorized employee or individual has Certificate of Authorization suspended for three
issued a registration card or plate assigned to
(3) months.
the Provider – second violation.
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(72) Provider has issued registration cards or
plates but has delivered documents that are
incomplete, invalid or otherwise defective. – first
violation.
Certificate of Authorization suspended for one (1)
month.
(73) Provider has issued registration cards or
plates but has delivered documents that are
incomplete, invalid or otherwise defective. –
second violation.
Certificate of Authorization suspended for three
(3) months.
(74) Provider has failed to comply with any
Department policy or procedure not otherwise
mentioned above – first violation.
Certificate of Authorization suspended for three
(3) months.
(75) Provider has failed to comply with any
Department policy or procedure not otherwise
mentioned above – second violation.
Certificate of Authorization suspended for six (6)
months.
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18. Notwithstanding any suspension period stated above, if Provider has not remedied
the act or omission resulting in suspension at the end of any suspension period, the suspension
shall continue beyond the suspension period stated above (or in the Department’s written
notice) until the act or omission is fully remedied to the satisfaction of the Department.
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19. Provider agrees that the following acts or omissions are prohibited and if Provider
engages in any of the following acts or omissions, any such act or omission, alone, or
combined with other similar acts or omissions, shall be considered sufficient grounds for
revocation of Provider’s certificate of authorization in accordance with the following schedule:
(1) The Provider has issued a registration card or plate containing a misstatement
of fact or other false information which the Provider knew or should have
known to be false – first violation.
(2) The Provider has accepted proof of identification documents which fail to
conform to Department guidelines in connection with issuance of the
registration cards or plates – first violation.
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(3) The Provider has re-issued a temporary registration card without written
authorization from the Department – third violation.
(4) The Provider has processed applications or issued registration cards or plates
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without proper documentation as required by the Department – first violation.
(5) The Provider has failed to allow inspection of documents or plates in the
possession of the Provider by authorized Commonwealth employees or law
enforcement – second violation.
(6) The Provider has consigned or transferred plates to other issuing Providers,
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notaries or persons – second violation.
(7) Provider has issued products but failed to deliver proper documents, fees or
taxes to the Department within 30 days of issuance – third violation. The
Department may also impose liquidated damages in an amount consistent with
applicable law (including but not limited to 75 Pa.C.S. § 1374 or such other law
enacted or promulgated following execution of this Agreement).
(8) Provider has issued products but failed to deliver proper documents, fees or
taxes to the Department within 60 days of issuance – third violation. The
Department may also impose liquidated damages in an amount consistent with
applicable law (including but not limited to 75 Pa.C.S. § 1374 or such other law
enacted or promulgated following execution of this Agreement).
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(9) The Provider has issued registration cards or plates but has failed to deliver
proper documents, fees or taxes to the Department within 90 days of issuance
– first violation. The Department may also impose liquidated damages in an
amount consistent with applicable law (including but not limited to 75 Pa.C.S.
§ 1374 or such other law enacted or promulgated following execution of this
Agreement).
(10) The Provider has been convicted of a felony or misdemeanor relating to the
titling, registration or collection of sales tax and fees for a vehicle or an owner,
officer or employee has been convicted of any felony relating to motor vehicles
within the last 10 years – first violation.
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(11) The Provider has submitted a document to the Department for processing
which has been accompanied by an uncollectible or dishonored check drawn
on an account used by the Provider – third violation.
(12) The Provider has failed to comply with an order from the Department to submit
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certified checks, postal or other money orders with a document to the
Department for processing – second violation.
(13) The Provider has failed to provide the Department with an inventory report
within 30 days, as required by Department regulations – second violation.
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(14) The Provider has charged a fee in excess of the fee allowed for providing an
applicant with a temporary plate under Department regulations – second
violation.
(15) The Provider has offered or delivered money, gifts or other items of substantial
value to a Commonwealth employee – first violation.
(16) The Provider has operated an additional location without notifying the
Department – second violation.
(17) The Provider has failed to disclose material information or has made a
materially false statement on the application for certificate of authorization, and
which would have been a basis for denial of the certificate of authorization –
first violation.
(18) The Provider has not listed or obtained proper insurance information as
required by 75 Pa.C.S. § 1318(b) – second violation.
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(19) The Provider has charged a fee for the issuance of a temporary registration
card in violation of 75 Pa.C.S. § 1310(c) – third violation.
(20) The Provider has failed to maintain the established place of business in
accordance with contract requirements – second violation.
(21) The Provider has not issued registration plates in consecutive order, beginning
with the lowest number in each series – third violation.
(22) The Provider has not listed the date of the issuance of the registration cards,
plates, permits or other products designated by the Department – third
violation.
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(23) The Provider has failed to notify the Department of a change in ownership,
location, e-mail address, staff engaged in the provision of agent services, or
duly authorized and currently licensed notary on staff, before or within 10 days
after the change – second violation.
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(24) The Provider has failed to keep the registration card and documents related to
the application for title or registration, or both, in strict confidence – third
violation.
(25) The Provider has issued registration plates for a vehicle for which a title has
already been issued, unless permitted under Department regulations – third
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violation.
(26) The Provider has issued a metal plate for transporting a vehicle out-of-State –
third violation.
(27) The Provider has not listed its name and identification number, as required, on
two or more applications and checks submitted to the Department– third
violation.
(28) The Provider has issued a metal plate for a vehicle for which a certificate of
salvage has been issued– third violation.
(29) The Provider has issued the incorrect type of plate for a particular vehicle –
third violation.
(30) The Provider has failed to post fees, hours of operation, or certificate of
authorization as required by this Agreement– third violation.
(31) The Provider has failed on two or more occasions to open during posted
business hours – third violation.
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(32) The Provider has refused to accept a separate check or money order made
payable to the Commonwealth for fees and taxes due to the Commonwealth –
third violation.
(33) The Provider has failed to provide proper security for registration cards and
plates – third violation.
(34) The Provider has refused to issue, upon request, a registration card to an
owner or lessee of a vehicle who possesses proper documentation – third
violation.
(35) The Provider has failed to maintain an adequate schedule of business hours –
third violation.
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(36) The Provider has issued an in-transit plate without verification that the vehicle
will be transported to another state for registration – third violation.
(37) The Provider has failed to furnish receipts as required or failed to retain
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duplicate copies of receipts for three (3) years – third violation.
(38) The Provider has issued a registration card or plate to an applicant without
proper proof of ownership documentation – third violation.
(39) The Provider has failed to file and retain required records under this
agreement – third violation.
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(40) The Provider has on more than one occasion failed to comply with any
provision of the Vehicle Code or Department regulations not specifically noted
elsewhere in this Agreement – third violation.
(41) The Provider has been convicted of a summary offense, relating to the titling,
registration or payment of sales tax for a vehicle, which was committed in
connection with the agent services provided under this Agreement – second
violation.
(42) The Provider has processed an application containing an address/addresses
which do not correspond to the address/addresses displayed on the approved
Pennsylvania proof of identification submitted with that application – third
violation.
(43) The Provider has failed to enter required information into the in-transit plate
online tracking system at the time of issuance of an in-transit plate – third
violation.
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(44) The Provider has issued an in-transit plate for a vehicle that has been issued a
certificate of salvage or non-repairable certificate – third violation.
(45) The Provider has processed an application for title or registration but failed to
verify the public Vehicle Identification Number of the vehicle as required by this
agreement applicable laws and regulations – third violation.
(46) An unauthorized employee or individual has issued a registration card or plate
assigned to the Provider – third violation.
(47) Provider has issued registration plates but has delivered documents that are
incomplete, invalid or otherwise defective – third violation.
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(48) Provider has failed to comply with any Department policy or procedure not
otherwise mentioned above – third violation.
20. Provider agrees that it shall immediately surrender its certificate of authorization
and Department Products, including but not limited to registration cards and plates, title and
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registration materials, for the duration of any such period of suspension or revocation, or
upon termination of this Agreement.
21.
Termination of the Agreement (or an expression of an intent not to renew the
Agreement) by either party does not relieve Provider of its obligation to comply with this
Agreement, its attachments and the Program Requirements, all of which shall survive
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termination or nonrenewal and remain in full force and effect during any suspension or
revocation of a certificate of authorization. Provider may terminate this Agreement or not
renew it upon 30 days’ written notice to the Department, and upon providing such notice of
termination or nonrenewal, shall upon the effective date of such termination or nonrenewal,
immediately, return all unissued Products and related materials to the Department. Following
termination or nonrenewal, any Provider intending to enter into a new agreement with the
Department to provide agent services shall resubmit a full application to the Department,
unless otherwise agreed between the parties.
22. Provider shall file and maintain with the Department a bond in the amount of
$30,000.00 for each of Provider’s approved business locations, so as to secure the faithful
performance of this Agreement and its Program Requirements. The bonds shall be executed
by a surety company authorized by law to transact business in this Commonwealth and
shall be for the use and benefit of the Commonwealth and persons who have sustained a
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monetary loss attributable to the intentional or negligent conduct of the Provider or Provider’s
employees, including but not limited to losses incurred in negotiating checks or other
instruments drawn by the Provider, in accordance with 67 Pa. Code §43.9(d). If the amount
available under the bond is decreased, or if there is a final judgment outstanding on the bond,
the Department reserves the right to suspend or revoke Provider’s certificate of authorization
until steps are taken, satisfactory to the Department, to restore the original amount of the
bond, provide an additional bond or satisfy the outstanding judgment. If the bond is
terminated or becomes unsatisfactory for any reason, the Provider’s certificate of
authorization shall be suspended until the Provider furnishes the Commonwealth with a
satisfactory substitute bond in the amount required by the Department. The Department
reserves the right to increase the amount of financial security to be furnished under this
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section and the Department reserves the right to accept other forms of financial security
(other than bonds), if approved in writing by the Department.
23. The Provider agrees to be bound by the current versions of the Commonwealth’s
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Provisions Concerning the Americans With Disabilities Act, Nondiscrimination/Sexual
Harassment Clause, the Contractor Integrity Provisions, Contractor Responsibility Provisions
and the Right-to-Know Law Provisions, which are attached hereto as Exhibits “C,” “D,” “E,”
“F” and “G,” respectively and incorporated herein by reference as though set forth at length.
The term “contractor” as used in these provisions shall mean “Provider.”
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24. The Provider shall comply with all applicable federal laws, state laws, applicable
regulations and local ordinances in carrying out its obligations under this Agreement, which
now exist or may be enacted, promulgated or implemented in the future.
25. The Provider agrees to save harmless, indemnify and, if requested, defend the
Commonwealth of Pennsylvania, the Department, their officers, employees or agents from
and against all claims, suits or actions for damages, costs or expenses arising, or alleged to
have arisen, from death or injury to person or property, or other damage as a result of any act
or omission of the Provider in performing this Agreement and agent services.
26. The laws of the Commonwealth of Pennsylvania shall apply to this Agreement and
be used in the interpretation of this Agreement.
27. This Agreement, Program Requirements and the attachments hereto constitute the
entire agreement between the parties.
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28.
This Agreement shall be for an initial term of five years commencing on the
effective date. After the initial term, the Agreement shall renew automatically for five additional
periods of one year each, except upon 30 days’ written notice of either party’s intent not to
renew the Agreement.
29. Except as specifically addressed above (i.e., amendments to the Program
Requirements by way of e-mail notice), this Agreement may be amended at any time by the
exchange of a letter, mutually executed by both parties’ authorized signatories, and the
Department’s Office of Chief Counsel.
30. This Agreement will not be effective until fully executed by all required
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Commonwealth signatories, and the effective date to be entered at the top of page one will
be the date upon which the last required Commonwealth signatory executes this Agreement.
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IN WITNESS WHEREOF, the parties have executed this Agreement on the date first
above written.
ATTEST
PROVIDER
BY_________________________________
Title:
DATE
BY________________________________
Title:
DATE
If a Corporation, only the Chairman, President, Vice-President, Senior Vice-President,
Executive Vice-President, Assistant Vice-President, Chief Executive Officer or Chief
Operating Officer must sign; if a sole proprietorship, only the owner must sign; if a
partnership, only one partner need sign; if a limited partnership; only the general
partner may sign; if a limited liability company, only a member or managing member
may sign. If another type of entity, please attach a resolution.
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DO NOT WRITE BELOW THIS LINE – FOR COMMONWEALTH USE ONLY
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COMMONWEALTH OF PENNSYLVANIA
DEPARTMENT OF TRANSPORTATION
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APPROVED AS TO LEGALITY
AND FORM
BY___________________________________
Deputy Secretary,
DATE
Driver & Vehicle Services or Designee
BY __________________________________
for Chief Counsel
Date
Preapproved Form:
OGC No. 18-FA-67.0
Approved OAG 3/5/2014
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EXHIBIT “B”
PROGRAM REQUIREMENTS
0.0
1.0
APPLICATION REQUIREMENTS
0.1
An Applicant to be a Provider, certifies that it or any of its owners, managers or
employees, is not under sanction or investigation by the Department or that it or
any of its owners, managers or employee, has not previously been sanctioned
by the Department for violations of the Vehicle Code (75 Pa.C.S. 101 et seq.),
Department Regulations, or any existing agreement with the Department of
Transportation. Sanctions may not necessarily bar an agent from becoming a
Provider, as the Department will consider each case on its own merits; however,
such information could certainly preclude one from being a Provider, when in the
best interests of the Department.
0.2
Applicants shall provide the business name, address, phone number, fax
number, email address, Federal ID number and all other information requested
by the Department.
0.3
An Applicant shall provide the name and home address of all employees who will
be involved in ownership, management and conducting the agent services and
indicate the responsibilities each will have within the service.
0.4
An Applicant shall provide a letter or letters of reference from a bank or other
financial institution(s) indicating that accounts of the applicant are handled in a
satisfactory manner that is consistent with standard banking practices.
0.5
Applicant shall provide three letters of reference from business concerns, on
business stationery, attesting to the character of the Applicant.
0.6
Applicant shall provide a notarized statement that no monies are due and owing
the Commonwealth of Pennsylvania by the Applicant, the Applicant’s business
entity or by the owners and officers of the business.
GENERAL REQUIREMENTS
1.1
Provider shall be a, or employ at least one, notary public, licensed by the
Department of State, Bureau of Commissions, Elections and Legislation, to be
present at the premises during all hours of operation, unless Provider is licensed
as a vehicle dealer by the State Board of Vehicle Manufacturers, Dealers and
Salespersons.
1.2
Provider shall provide the name, address, signature and the notary stamp of a
notary public who will be engaged in or employed during the hours of operation
of the notary service. A copy of the Notary Commission must also be provided. If
verification in lieu of notarization is used, then a notary is not required for agents
with an 85, 86 or 87 Dealer ID Number. If verification in lieu of notarization is
used, Provider must submit a written statement that this process will be used
and provide the stamp indicating the dealer name and dealer ID number.
1.3
Provider must pay an assessment of $60.00 to the Motor Vehicle Transaction
Recovery Fund, in addition to any other license fees which may be required by
the Department or law.
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1.4
Provider shall be responsible for all costs and fees associated with the
operation of its business, including costs and fees associated with maintaining a
bond in favor of the Department or otherwise complying with requirements
imposed by the Department from time to time by way of amendments to these
Program Requirements.
1.5
No official or employee of the Commonwealth shall be eligible to enter into a
contract with the Department to own or operate an agent or messenger service
nor shall an agent or messenger employ an official or employee of the
Commonwealth.
1.6
Provider shall enter all vehicle owner, vehicle, insurance, and driver information
into the Department’s online in-transit plate tracking system at the same time an
in-transit plate is issued, so long as the Provider has taken the steps necessary
to issue in-transit plates. In order to be authorized to issue temporary in-transit
plates (as currently described in 67 PA. CODE § 43.5(d)(2)(c), or such other
applicable regulation), Provider shall: 1) apply and be approved, via contract, as
an Online Messenger; or 2) be a participant in the Online Registration Program
by entering into a contract with an approved integrator under the Online
Registration Program; however, if Provider’s certificate of authorization is
suspended or revoked in accordance with the Agent Services Agreement of
which these Program Requirements are a part (hereinafter “Agreement”), or
the Agreement is terminated, the Provider agrees that it will be ineligible to
participate in the Online Registration Program or as an Online Messenger for the
duration of any such suspension, revocation or termination.
1.7
Provider shall require that each applicant for title and registration provide, at the
time of making application, valid proof of identification to verify the identity of a
person when completing/processing the application for title and registration. The
acceptable copies are:
1.7.1 A valid Pennsylvania Photo Driver’s License;
1.7.2 A valid Pennsylvania Photo Identification Card;
1.7.3 A valid Pennsylvania Photo Exempt Driver’s License;
1.7.4 A valid Pennsylvania Photo Exempt Identification Card; or
1.7.5 A valid U.S. Armed Forces Common Access Card – Dependents of Armed
Forces personnel must provide a valid United States Uniformed Service
Identification and Privilege Card (DD Form 1173); and
Each of the above documents must be in the same name as the name listed
on the motor vehicle application. In addition, the address must be listed on the
application as it appears on the above proof of ownership document.
1.8
Provider shall provide agent services in accordance with the Department’s
policies and procedures as specified by the Department’s web site, Driver and
Vehicle Services Update Bulletins, Agent Services Basic Title and Registration
Course and Advanced Refresher Training Manual, which are hereby
incorporated by reference as though attached as a material part of the
Agreement and these Program Requirements, and Provider, including its
owners, operators and employees, acknowledges receiving, reviewing and
understanding these documents, which may be amended from time to time.
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1.9
2.0
Provider, if participating in the Online Registration Program, shall also engage in
the provision of such services and processing of motor vehicle title and
registration applications in accordance with the Department’s policies and
procedures as specified by the Department’s web site, Driver and Vehicle
Services Update Bulletins, Agent Services Basic Title and Registration Course
and Advanced Refresher Training Manual, and Program Requirements.
FACILITY REQUIREMENTS
2.1
Provider shall at all times maintain a facility which is acceptable in appearance to
the Department and is in compliance with all applicable federal, state and local
laws, including local zoning ordinances and building codes, as well as all
provisions of the Agreement and these Program Requirements. The Provider
must ensure that each location meets all such requirements and must request
the Department’s approval prior to opening any additional location that Provider
seeks to operate the Agent Service pursuant to this Agreement.
2.2
Each Agent Service facility shall have adequate parking to accommodate the
anticipated volume of business and shall provide specified parking for persons
with disabilities, in accordance with applicable standards promulgated by the
Department of Labor and Industry, including but not limited to those standards
set forth at 34 Pa. Code, Chapter 47.
2.3
Each of Provider’s facilities shall include secure storage for temporary
registration cards, license plates, permits and other products (collectively
“product stock”) designated by the Department and shall be approved by the
Department. Each of Provider’s facilities shall provide a storage facility with solid
door construction, secured hinges, secured ceiling and walls, deadbolt lock and
interior construction adequate to store all documents to be submitted to the
Department and all product stock. Adjustments may be made in storage
requirements if deemed desirable by the Department and justified by the
applicant by way of amending these Program Requirements.
2.4
Each Agent Service facility shall have active telephone service, a working fax
machine, a working copy machine, an office shredder and an active electronic
mail (email) account which the Provider shall check on a regular basis. The
Department, at its discretion, may require the Provider to also have on-site a
connection through a personal computer to the Internet, or may require other
technology the Department may deem appropriate for the provision of agent
services by way of the mechanism set forth in the Agreement in which notice of
such changes shall be sent by e-mail. If the Provider issues temporary in-transit
plates, then the Provider shall maintain necessary connections consistent with
the Online Messenger Agreement or Online Registration Program requirements.
Official communications from the Bureau of Motor Vehicles to Providers may
come via the Provider’s registered e-mail address, as it appears on Page 1 of
the Agent Service Agreement. Changes to Provider’s e-mail address must be
submitted in writing to the Department of Transportation, care of the Regulated
Client Services Section, Riverfront Office Center, 1101 South Front Street,
Harrisburg, PA 17104.
2.5
Provider must submit photographs of the interior and exterior of the proposed
place of business. The photographs must show the entrance way, exterior signs,
phone and desk area, secure area for storage and display of fees and charges
relating to the issuance of temporary cards and plates.
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3.0
2.6
The Agreement executed by Provider shall apply to all approved agent services
locations operated by Provider; however, prior to a change in the location of or
establishment of any agent services business location, Provider agrees to
submit to the Department all facility-related information required as though the
Provider were making an initial application to provide agent services. The
Department reserves the right to approve or deny any relocation in its
discretion.
2.7
The Provider shall submit notice to the Department of any change in ownership,
location, e-mail, staff engaged in the provision of services under the Agreement,
or duly authorized and currently licensed notary on staff, before or within 10 days
of such change. Changes must be submitted in writing to the Department of
Transportation, care of the Regulated Client Services Section, Riverfront Office
Center, 1101 South Front Street, Harrisburg, PA 17104.
2.8
Consistent with 67 Pa. Code § 43.6(b) or such other applicable regulation, the
Department may provide temporary written authorization for a Provider to issue
temporary registration plates at a location other than the approved locations of
the Provider for a period not to exceed one (1) year by way of issuing a
certificate of authorization. The privilege to issue temporary registration plates
from a location other than the Provider’s approved locations is revocable if the
Department finds that the dealer, manufacturer or Provider has violated
applicable provisions of the law, regulations or this Agreement, which provides
such written authorization.
HOURS OF OPERATION
Each Agent Service facility shall be open to the public for business a minimum of
20 hours per week between the hours of 7:00 AM and 9:00 PM, or open to the public 10
hours per week with an additional 10 hours per week between the hours of 7:00 AM
and 9:00 PM during which consumers may schedule an appointment. The facility may
be closed for reasonable periods of time due to vacation or illness, subject to the
signage requirements set forth below.
4.0
PROVIDER/STAFFING REQUIREMENTS
4.1
Provider shall ensure that all employees involved in providing agent services be
familiar with all information and policies pertaining to the provision of agent
services available in the Department’s Driver and Vehicle Services Update
bulletins, as well as any and all information and policies published on the
Departments’ web site; contained in the Department’s Agent Services Basic Title
and Registration Course and Advanced Refresher Training Manual. The
foregoing documents are hereby incorporated by reference as part of this
Exhibit. Each individual engaged in the provision of service pursuant to the
Agreement and Program Requirements shall do so in the manner prescribed
in each of these documents.
4.2
Provider shall complete, and shall ensure that each employee involved in
providing agent services completes, the Agent Services Basic Title and
Registration training course prior to the Provider’s or its employee’s involvement
in provision of services under the Agreement and Program Requirements.
Provider shall keep on file all certificates of completion of the required training
courses for the duration of the Agreement.
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4.3
Provider shall complete, and shall ensure that each employee involved in
providing agent services completes, the Agent Services Advanced Refresher
training course at least once every two years following completion of the Agent
Services Basic Title and Registration training course. Provider shall keep on file
all certificates of completion of the required training courses for the duration of
the Agreement.
4.4
Provider shall, at the time of application, and annually thereafter, obtain a
criminal record check from the Pennsylvania State Police for all owners and
operators, and at the time of hiring, and annually thereafter, for each of
Provider’s employees, who are involved in providing agent services. If an
individual owner, officer or employee is a resident of a state other than
Pennsylvania, then a criminal background check from their state of residence
shall also be provided. All backgrounds checks shall be kept on file and Provider
shall make such criminal record checks available to the Department upon
request. The Provider shall submit the criminal record check(s) for each
prospective employee to the Department prior to the employee engaging in
provision of services pursuant to this Agreement. If a prior criminal conviction of
any type or grade exists, the agent service must furnish the facts of the offense,
and secure Department approval before hiring or utilizing the person involved.
The criminal record check must be no less than one year old at the time an
application is submitted. Provider shall also comply with any additional
background checks as specified herein, or as may be required.
4.5
No official or employee of the Commonwealth shall be eligible to enter into a
contract with the Department to own or operate an agent service nor shall an
agent service employ an official or employee of the Commonwealth.
4.6
The Department may deem any individual who has engaged in conduct harmful
to the Department, as described herein or in the Agent Services Agreement,
ineligible to participate in the provision of services under any agreement with the
Department.
4.7
Provider shall, at the time of application, and annually thereafter, secure an
affidavit from each person involved in providing the agent service that the
person has read and understood: the Agent Services Agreement and its
attachments (including but not limited to its Exhibit B, Program Requirements,
that may be amended from time to time); the provisions of 75 Pa.C.S. Chapters
11 (relating to certificate of title and security interests), 13 (relating to registration
of vehicles), 23 (relating to motor vehicle transaction recovery fund), and 75
(relating to authorization of agent and messenger services); 75 Pa.C.S. § 6114
(relating to limitation on sale, publication and disclosure of records); and 67 Pa.
Code Chapter 43 (relating to temporary cards and plates). Provider shall retain
the affidavit(s) on file, at all times, for inspection upon request by the
Department.
4.8
Individuals who have engaged in the following activities shall not be eligible to
serve as an owner, manager, officer or employee providing agent services:
4.8.1 Misrepresentation, misstatement or fraud in the Provider’s application
to provide agent services;
4.8.2 Conviction of a felony involving dishonesty or breach of trust;
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4.8.3 Having had an agent, card agent, messenger service, or on-line
messenger agreement terminated or revoked by the Department in the
past;
4.8.4 Conduct harmful to the Department, as described herein or in the Agent
Services Agreement;
4.8.5 Conviction of a felony or misdemeanor relating to the titling, registration
or collection of sales tax and fees for a vehicle, or conviction any other
felony relating to motor vehicles;
4.8.6 Having been found to have engaged in odometer or Vehicle Identification
Number (VIN) tampering; or
4.8.7 Conviction of a crime under Title 18 of the Pennsylvania Consolidated
Statutes, Annotated, or the criminal laws of the United States, where
the crime violates any term or condition of the Agreement or is of a
nature that adversely impacts the Provider’s ability to fully perform the
Agreement or provide agent services in a secure manner.
5.0
6.0
SIGNAGE AND MATERIALS
5.1
Provider shall at all times prominently display the hours of operation
during which the Provider’s service is provided. If the facility is closed due
to vacation or illness, the closure will be prominently posted at the
entrance to the facility.
5.2
Provider will conspicuously post a schedule of Department motor vehicle
fees and fees charged by Provider for the five (5) most common
transactions for which services are provided on a sign at least 3 square
feet in size (approximately 22” x 20”) with lettering at least ¼ inch high.
5.3
Provider will prominently post the certificate of authorization for the agent
service at the place of business.
5.4
The Department reserves the right, in its discretion, to request the
removal of any agent advertising or website information that is
inaccurate, offensive or deceptive.
5.5
Provider will prominently post the Fraud Tip Hotline information notice
at the Provider’s place of business in clear view for the customers. The
notice must contain the following wording: PennDOT WANTS TO HEAR
FROM YOU! Agents are private businesses under contract with
PennDOT. If you witness, suspect or know of improper or suspicious
activity or have concerns regarding motor vehicle or driver licensing
paperwork, please contact PennDOT at [email protected] All
reports will be kept confidential. When you contact us, please provide as
much detail as possible. Please include your contact information as
PennDOT may need to contact you for additional information.
RECORD RETENTION
Provider must maintain the agent’s copy of the temporary registration card or applicant
summary sheet, copies of related documents including but not limited to bills of sale
when the agent is also the dealer and a copy of the proof of identification (front and
back) that complies with the Department’s proof of identification policies set forth in the
39
Agreement, a copy of the proof of ownership document (front and back) and a copy of
the document(s) used to verify financial responsibility, which complies with Chapter
1318 of the Pennsylvania Vehicle Code. These records must be retained for three (3)
years at the authorized place of business and be made available for inspection by law
enforcement or an authorized representative of the Department. If Provider elects to
retain required records in an electronic format, Provider must comply with the
“Document Imaging System Requirements” attached hereto. At the end of the three (3)
years’ period, the Provider shall shred all personal customer information prior to
disposal in a garbage receptacle, including but not limited to any document containing
customer addresses, vehicle and driver information, employee notes that contain
personal customer information and all copies of completed forms and documents that
are being discarded. Alternatives to on-site shredding of documents can be discussed
and approved only by the Department, in its discretion, but in no event shall personal
customer information be discarded without appropriate security measures.
7.0
8.0
SUBMISSION OF APPLICATIONS
7.1
The Department, in its sole discretion, may require Provider to participate in the
Online Registration Program (OLRP) or to process and submit any transaction to
the Department electronically.
7.2
Completed applications and fees for vehicle registration shall be submitted by
Provider to the Department as soon as practicable, but must be submitted within
20 calendar days of issuance of the temporary registration card, plate or other
product designated by the Department, either by authorized messenger service
or by mail. If the Provider has also contracted with the Department as a
Messenger Service, in lieu of the foregoing 20 calendar days’ requirement,
Provider must submit completed applications and fees within five (5) calendar
days in accordance with the requirements of the Messenger Service Agreement.
Participants in the Online Registration Program must process and input all
transactions associated with vehicle titling transactions to the Department using
the applicable online Interface no later than the close of business 15 days
following the date of the transaction.
7.3
The Department, in its sole discretion, may require Provider to submit source
documents and fees to the Department utilizing digital imaging technology or
electronically in a manner prescribed by the Department.
SECURITY
8.1
At the close of the hours of operation of the Provider service, Provider shall
place all temporary cards, plates, permits or other products designated by the
Department in the place of secured storage approved by the Department.
8.2
Supplies of temporary cards, plates, permits or other products designated by the
Department shall not be held or placed at any time on any workstation area
within the grasp of the public. Individual temporary cards, plates, permits or other
Products designated by the Department shall at no time be left unattended on
any workstation area within the grasp of the public.
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8.3
9.0
If temporary cards, registration plates, permits or other products designated by
the Department are lost or stolen, the Provider must notify the Department of the
loss or theft immediately after discovery of the loss. This notice shall be in the
form of an affidavit and shall give complete details of the loss or theft of the
materials. In the event of theft, the theft shall be reported to appropriate police
officials immediately upon discovery of the theft and a police report shall be
submitted to the Department within 10 days of the theft. Failure to comply with
the loss or theft of materials reporting requirement of this paragraph shall be a
ground for suspension of the Provider’s certificate of authorization for a period of
four (4) months.
AUDITS
9.1
The Department reserves the right to make unannounced visits to audit, observe
and inspect Provider’s agent service operations. Temporary registration plates
and related documents shall be available for inspection, with or without notice,
by authorized Commonwealth employees or designees, including law
enforcement officers or officials.
9.2
Records required by the Department to be maintained by the Provider in
carrying out the duties, responsibilities and obligations under this Agreement
shall be subject to periodic inspection by authorized representatives of the
Commonwealth or designated personnel under the following conditions:
(1)
Place – The inspection may be conducted at the Provider’s place of
business.
(2)
Time – The inspection may be conducted during regular business hours.
(3)
Scope – The inspection may include but not be limited to examination
of the records (including all applications for titles and registrations and
required supporting documents), plates, permit or other Products
designated by the Department; or any inventory which is subject to the
record keeping requirements of this Agreement and Department
regulations. Based on initial findings, the inspection may be expanded
to include investigation of other violations of the Agreement or any other
Department agreement, laws, regulations or policies.
Program Requirements for Out of State Agents
10.0 APPLICATION REQUIREMENTS
10.1 To be a Provider an Applicant must self-certify that neither it nor any of its
owners, managers or employees, is under sanction or investigation by the
Pennsylvania Department of Transportation (Department) and that neither it nor
any of its owners, managers or employees, has previously been sanctioned by
the Department for violations of the Vehicle Code (75 Pa.C. S. 101 et seq.),
Department Regulations, or any existing agreement with the Department of
Transportation. In addition, an Applicant must self-certify that neither it nor any of
its owners, managers and employees are under sanction or investigation, and
that neither it nor any of its owners, managers or employees has been previously
sanctioned or investigated, by the Jurisdiction in which the business is located. If
any of its owners, managers or employees have been sanctioned or
investigated, or is currently subject to sanctions or investigations, describe the
41
circumstances giving rise to the sanction or investigation and the nature of any
sanction imposed. Sanctions may not necessarily bar an applicant from
becoming a Provider, as the Department will consider each case on its own
merits; however, such information could certainly preclude an Applicant from
being a Provider, when in the best interests of the Department.
10.2 Applicants shall provide the business name, address, phone number, fax
number, email address, Federal ID number and all other information requested
by the Department.
10.3 An Applicant shall provide the name and home address of all employees who will
be involved in ownership, management and conducting the agent services and
indicate the responsibilities each will have within the service.
10.4 An Applicant shall provide a letter or letters of reference from a bank or other
financial institution(s) indicating that accounts of the applicant are handled in a
satisfactory manner that is consistent with standard banking practices.
10.5 Applicant shall provide three letters of reference from business(s) with which it
has conducted business, on business stationery, attesting to the character of the
Applicant.
10.6 Applicant shall provide a notarized statement that no monies are due and owing
the Commonwealth of Pennsylvania by the Applicant, the Applicant’s business
entity or by the owners and officers of the business.
11.0
GENERAL REQUIREMENTS
11.1 Provider shall be a, or employ at least one, notary public, licensed within its
Jurisdiction, to be present at the premises during all hours of operation. Provider
shall provide the name, address, signature and the notary stamp of a notary
public who will be engaged in or employed during the hours of operation of the
notary service. A copy of the Notary Commission must also be provided.
11.2 Provider must pay an assessment of $60.00 to the Motor Vehicle Transaction
Recovery Fund, in addition to any other license fees which may be required by
the Department or law.
11.3 Provider shall be responsible for all costs and fees associated with the operation
of its business, including costs and fees associated with maintaining a bond in
favor of the Department or otherwise complying with requirements imposed by
the Department from time to time by way of amendments to these Program
Requirements.
11.4 No official or employee of the Jurisdiction shall be eligible to enter into a contract
with the Department to own or operate an agent or messenger service nor shall
an agent or messenger employ an official or employee of the Jurisdiction or
officials and employees of the Provider’s home Jurisdiction as well.
11.5 Provider shall require that each applicant for title and registration provide, at the
time of making application, valid proof of identification to verify the identity of a
person when completing/processing the application for title and registration. The
following are acceptable as valid proof of identification:
11.5.1.1
A valid Pennsylvania Photo Driver’s License;
11.5.1.2
A valid Pennsylvania Photo Identification Card;
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11.5.1.3
A valid Pennsylvania Photo Exempt Driver’s License;
11.5.1.4
A valid Pennsylvania Photo Exempt Identification Card; or
11.5.1.5
A valid U.S. Armed Forces Common Access Card – Dependents
of Armed Forces personnel must provide a Valid United States
Uniformed Service Identification and Privilege Card (DD Form
1173); and
11.5.1.6
Each of the above documents must be in the same name as the
name listed on the motor vehicle application. In addition, the
address must be listed on the application as it appears on the
above proof of ownership document.
12.0 FACILITY REQUIREMENTS
12.1 Provider shall at all times maintain a facility which is acceptable in appearance to
the Department and is in compliance with all applicable federal, state and local
laws, including local zoning ordinances and building codes, as well as all
provisions of the Agreement and these Program Requirements. The Provider
must ensure that each location meets all such requirements and must request
the Department’s approval prior to opening any additional location that Provider
seeks to operate the Agent Service pursuant to this Agreement.
12.2 Each of Provider’s facilities shall include secure storage for temporary
registration cards, license plates, permits and other products (collectively
“product stock”) designated by the Department and shall be approved by the
Department. Each of Provider’s facilities shall provide a storage facility with solid
door construction, secured hinges, secured ceiling and walls, deadbolt lock and
interior construction adequate to store all documents to be submitted to the
Department and all product stock. Adjustments may be made in storage
requirements if deemed desirable by the Department and justified by the
applicant by way of amending these Program Requirements.
12.3 Each of Provider’s facilities shall have active telephone service, a working fax
machine, a working copy machine, an office shredder and an active electronic
mail (email) account which the Provider shall check on a regular basis. The
Provider must have on-site a connection through a personal computer to the
Internet, or may require other technology the Department may deem appropriate
for the provision of agent services by way of the mechanism set forth in the
Agreement in which notice of such changes shall be sent by e-mail. Official
communications from the Bureau of Motor Vehicles to Providers may come via
the Provider’s registered e-mail address, as it appears on Page 1 of the Agent
Service Agreement. Changes to Provider’s e-mail address must be submitted in
writing to the Department of Transportation, care of the Regulated Client
Services Section, Riverfront Office Center, 1101 South Front Street, Harrisburg,
PA 17104.
12.4 Provider must submit photographs of the interior and exterior of the proposed
place of business. The photographs must show the entrance way, exterior signs,
phone and desk area, secure area for storage and display of fees and charges
relating to the issuance of temporary cards and plates.
12.5 The Agreement executed by Provider shall apply to all approved agent services
locations operated by Provider; however, prior to a change in the location of or
43
establishment of any agent services business location, Provider agrees to submit
to the Department all facility-related information required as though the Provider
were making an initial application to provide agent services. The Department
reserves the right to approve or deny any relocation in its discretion.
12.6 The Provider shall submit notice to the Department of any change in ownership,
location, e-mail, staff engaged in the provision of services under the Agreement,
or duly authorized and currently licensed notary on staff, before or within 10 days
of such change. Changes must be submitted in writing to the Department of
Transportation, care of the Regulated Client Services Section, Riverfront Office
Center, 1101 South Front Street, Harrisburg, PA 17104.
13.0 PROVIDER/ STAFFING REQUIREMENTS
13.1 Provider shall ensure that all employees involved in providing agent services be
familiar with all information and policies pertaining to the provision of agent
services available in the Department’s Driver and Vehicle Services Update
bulletins, as well as any and all information and policies published on the
Departments’ website; contained in the Department’s Agent Services Basic Title
and Registration Course and Advanced Refresher Training Manual. The
foregoing documents are hereby incorporated by reference as part of this
Exhibit. Each individual engaged in the provision of service pursuant to the
Agreement and Program Requirements shall do so in the manner prescribed in
each of these documents.
13.2 Provider shall complete, and shall ensure that each employee involved in
providing agent services completes, the Agent Services Basic Title and
Registration training course prior to the Provider’s or its employee’s involvement
in provision of services under the Agreement and Program Requirements.
Provider shall keep on file all certificates of completion of the required training
courses for the duration of the Agreement.
13.3 Provider shall complete, and shall ensure that each employee involved in
providing agent services completes the Agent Services Advanced Refresher
training course at least once every two years following completion of the Agent
Services Basic Title and Registration training course. Provider shall keep on file
all certificates of completion of the required training courses for the duration of
the Agreement.
13.4 Provider shall, at the time of application, and annually thereafter, obtain a
criminal background check from the Pennsylvania State Police and a criminal
background check from the state in which the business is located for all owners
and operators, and at the time of hiring, and annually thereafter, for each of
Provider’s employees, who are involved in providing agent services. If an
individual owner, officer or employee is a resident of a Jurisdiction other than
Pennsylvania or the Jurisdiction where the business is located, then a criminal
background check from their state of residence shall also be provided. All
background checks shall be kept on file and Provider shall make such criminal
record checks available to the Department upon request. The Provider shall
submit the criminal record check(s) for each prospective employee to the
Department prior to the employee engaging in provision of services pursuant to
this Agreement. If a prior criminal conviction of any type or grade exists, the
agent service must furnish the facts of the offense, and secure Department
approval before hiring or utilizing the person involved. The criminal record check
44
must be no less than one year old at the time an application is submitted.
Provider shall also comply with any additional background checks as specified
herein, or as may be required.
13.5 The Department may deem any individual who has engaged in conduct harmful
to the Department, as described herein or in the Agent Services Agreement,
ineligible to participate in the provision of services under any agreement with the
Department.
13.6 Provider shall, at the time of application, and annually thereafter, secure an
affidavit from each person involved in providing the agent service that the
person has read and understood: the Agent Services Agreement and its
attachments (including but not limited to its Exhibit B, Program Requirements,
that may be amended from time to time); the provisions of 75 Pa. C.S. Chapters
11 (relating to certificate of title and security interests), 13 (relating to registration
of vehicles), 23 (relating to motor vehicle transaction recovery fund), and 75
(relating to authorization of agent and messenger services); 75 Pa.C.S. § 6114
(relating to limitation on sale, publication and disclosure of records); and 67 Pa.
Code Chapter 43 (relating to temporary cards and plates). Provider shall retain
the affidavit(s) on file, at all times, for inspection upon request by the
Department.
13.7 The Provider shall, at the time of application, and annually thereafter, secure a
signed On-Line Program PennDOT Inquiry Information Confidentiality Policy for
each person involved in providing On-Line agent services. Provider shall retain
the affidavit(s) on file, at all times, for inspection upon request by the
Department.
13.8 Individuals who have engaged in the following activities shall not be eligible to
serve as an owner, manager, officer or employee providing agent services:
13.8.1.1
Misrepresentation, misstatement or fraud in the Provider’s
application to provide agent services;
13.8.1.2
Conviction of a felony involving dishonesty or breach of trust;
13.8.1.3
Having had an agent, card agent, messenger service, or on-line
messenger agreement terminated or revoked by the Department in
the past;
13.8.1.4
Conduct harmful to the Department, as described herein or in the
Agent Services Agreement;
13.8.1.5
Conviction of a felony or misdemeanor relating to the titling,
registration or collection of sales tax and fees for a vehicle, or
conviction any other felony relating to motor vehicles;
13.8.1.6
Having been found to have engaged in odometer or Vehicle
Identification Number (VIN) tampering; or
13.8.1.7
Conviction of a crime under Title 18 of the Pennsylvania
Consolidated Statutes, Annotated, or the criminal laws of the United
States, where the crime violates any term or condition of the
Agreement or is of a nature that adversely impacts the Provider’s
ability to fully perform the Agreement or provide agent services in a
secure manner.
45
14.0 SIGNAGE AND MATERIALS
14.1 Provider shall at all times prominently display the hours of operation during
which the Provider’s service is provided. If the facility is closed due to vacation
or illness, the closure will be prominently posted at the entrance to the facility.
14.2 Provider will conspicuously post a schedule of Department motor vehicle fees
and fees charged by Provider for the five (5) most common transactions for
which services are provided on a sign at least 3 square feet in size
(approximately 22” x 20”) with lettering at least ¼ inch high.
14.3 Provider will prominently post the certificate of authorization for the agent
service at the place of business.
14.4 The Department reserves the right, in its discretion, to request the removal of
any agent advertising or website information that is inaccurate, offensive or
deceptive.
14.5 Provider will prominently post the Fraud Tip information notice at the Provider’s
place of business in clear view for the customers. The notice must contain the
following wording: The Pennsylvania Department of Transportation (PennDOT)
WANTS TO HEAR FROM YOU! This is a private business under contract with
PennDOT to complete Pennsylvania motor vehicle transactions. If you witness,
suspect or know of improper or suspicious activity or have concerns regarding
motor vehicle paperwork, please contact PennDOT at
[email protected] All reports will be kept confidential. When you
contact us, please provide as much detail as possible. Please include your
contact information as PennDOT may need to contact you for additional
information.
15.0 RECORD RETENTION
Provider must maintain the Provider’s copy of the applicant summary statement,
copies of related documents including but not limited to bills of sale when the Provider
is also the dealer and a copy of the proof of identification (front and back) that complies
with the Department’s proof of identification policies set forth in the Agreement, a copy
of the proof of ownership document (front and back) and a copy of the document(s)
used to verify financial responsibility, which complies with Chapter 1318 of the
Pennsylvania Vehicle Code. These records must be retained for three (3) years at the
authorized place of business and be made available for inspection by law enforcement
or an authorized representative of the Department. If Provider elects to retain required
records in an electronic format, Provider must comply with the “Document Imaging
System Requirements” attached hereto. At the end of the three (3) years’ period, the
Provider shall shred all personal customer information prior to disposal in a garbage
receptacle, including but not limited to any document containing customer addresses,
vehicle and driver information, employee notes that contain personal customer
information and all copies of completed forms and documents that are being discarded.
Alternatives to on-site shredding of documents can be discussed and approved only by
the Department, in its discretion, but in no event shall personal customer information
be discarded without appropriate security measures.
46
16.0 SUBMISSION OF TRANSACTIONS
16.1 The Department requires Provider to participate in Pennsylvania’s On-Line
Registration Program to process and submit any transaction to the Department
electronically.
(a)
Provider must process and input all transactions online associated with
vehicle titling transactions to the Department using the applicable online
Interface no later than the close of business 15 days following the date of
the transaction.
(b)
Provider must submit all images and other paperwork associated with
vehicle titling transactions no later than the close of business 20 days
following the date of the transaction.
(c)
All documents associated with all other transactions not included in
subparagraphs “a” and “b” above must be submitted within five (5) days
following the date which the transactions are processed.
16.2 Provider’s submission of fees and paperwork are based on the contractual
guidelines of the Contract.
16.3 The Department, in its sole discretion, may require Provider to submit source
documents and fees to the Department utilizing digital imaging technology or
electronically in a manner prescribed by the Department.
16.4 Providers are required to submit source documents and fees to the Integrator.
17.0 SECURITY
17.1 At the close of the hours of operation of the Provider service, Provider shall
place all temporary cards, plates, permits or other products designated by the
Department in the place of secured storage approved by the Department.
17.2 Supplies of temporary cards, plates, permits or other products designated by the
Department shall not be held or placed at any time on any workstation area
within the grasp of the public. Individual temporary cards, plates, permits or other
products designated by the Department shall at no time be left unattended on
any workstation area within the grasp of the public.
17.3 If temporary cards, registration plates, permits or other products designated by
the Department are lost or stolen, the Provider must notify the Department of the
loss or theft immediately after discovery of the loss. This notice shall be in the
form of an affidavit and shall give complete details of the loss or theft of the
materials. In the event of theft, the theft shall be reported to appropriate police
officials immediately upon discovery of the theft and a police report shall be
submitted to the Department within 10 days of the theft. Failure to comply with
the loss or theft of materials reporting requirement of this paragraph shall be a
ground for suspension of the Provider’s certificate of authorization for a period of
four (4) months.
18.0 AUDITS
18.1 The Department reserves the right to make unannounced visits to audit, observe
and inspect Provider’s agent service operations. Temporary registration plates
and related documents shall be available for inspection, with or without notice,
47
by authorized Jurisdiction employees or designees, including law enforcement
officers or officials.
18.2 Records required by the Department to be maintained by the Provider in carrying
out the duties, responsibilities and obligations under this Agreement shall be
subject to periodic inspection by authorized representatives of the
Commonwealth or designated personnel under the following conditions:
(1)
Place – The inspection may be conducted at the Provider’s place of
business.
(2)
Time – The inspection may be conducted during regular business hours.
(3)
Scope – The inspection may include but not be limited to examination of
the records (including all applications for titles and registrations and
required supporting documents), plates, permit(s) or other products
designated by the Department; or any inventory which is subject to the
record keeping requirements of this Agreement and Department
regulations. Based on initial findings, the inspection may be expanded to
include investigation of other violations of the Agreement or any other
Department agreement, laws, regulations or policies.
48
Commonwealth of Pennsylvania
Department of Transportation
Document Imaging
System Requirements
EXHIBIT B
49
Revision History
DATE
VERSION
REVISIONS
AUTHOR
4/15/2013
0.3
Changed document into a requirements document
format, with grouping, naming and numbering of
individual requirements.
Don
Kirschman
7/29/2013
0.4
Change document to reflect changes agreed on
in 07/18/13 meeting.
Rosemary
Verbos
8/14/2013
0.5
Added INF003 requirement for backup/ restore.
Combined data security related requirements into
a single section.
Don
Kirschman
Document Imaging System Requirements
Page: 1
EXHIBIT B
50
Electronic Document Management Requirements and Standards
Contents
Revision History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
1. General Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
1.1
Background . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
1.2
Purpose of This Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
1.3
Intended Audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
2. Document Imaging System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
2.1
Imaging Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
2.2
System Security Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
2.3
Data Security Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
2.4
Infrastructure Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
2.5
IT Facility Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
2.6
IT Facility Access Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
2.7
Quality Assurance Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
3. Supplemental Business Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Document Imaging System Requirements
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EXHIBIT B
51
1. General Information
1.1 Background
The need for electronic document management technology stems from the need to reduce
the volume of paper exchanged, Improve business efficiency and to comply with State and
Federal laws for document retention, discovery. This document outlines standards and best
practices for electronic document management systems recommended by PennDOT.
1.2 Purpose of This Document
This document Is Intended to communicate the standards and requirements established by
PennDOT for an electronic document management system and the associated business
processes. The Intent is to implement systems that ensure the confidentiality of our
customers and the integrity of our business transactions. PennDOT may update these
requirements periodically in the future.
1.3 Intended Audience
This document is primarily a technical document, and it Is intended for an IT audience,
including IT managers, application and infrastructure architects, developers, server engineers,
etc. The audience includes anyone involved in the requirements, design, development,
implementation and support of an electronic document management system that will support
PennDOT business processes, transactions, documents and data.
Document Imaging System Requirements
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EXHIBIT B
52
2. Document Imaging System Requirements
2.1 Imaging Requirements
•
IMG001: The system shall capture documents images in industry standard image and
document formats, including TIFF, JPEG, BMP, Adobe PDF, etc.
•
IMG002: The system shall capture and store document images at a minimum resolution
of 300 dpi.
•
IMG003: The system shall store imaged documents in a central repository.
•
IMG004: The system shall support indexing and taxonomy of imaged documents.
•
IMG005: The system shall support searching of the central repository using imaged
document index and taxonomy values.
•
IMG006: The system shall support retrieval of imaged documents from the repository.
•
IMG007: The system shall support reproduction (e.g. printing) of imaged documents.
•
IMG008: The system shall have the capability to render imaged documents immutable.
•
IMG009: The system shall support the redacting of sensitive information on imaged
documents.
2.2 System Security Requirements
These Security Requirements are applicable to both original and backup versions of
information/data/systems.
•
SEC001: All users that have access to the system, including access to PennDOT data
or imaged documents, shall use a user id and password that is unique to the individual.
Credentials used by more than one individual and/or generic user id's and passwords are
not permitted.
•
SEC002: The password must be a minimum of 8 characters.
•
SEC003: The password must be composed of at least three of the following types of
characters:
o
o
o
o
•
Uppercase letters (A, B, C,..)
Lowercase letters (a, b, c, ...)
Numbers (0, 1, 2, 3, ...,9)
Special characters (#, other punctuation marks)
SEC004: The password cannot contain:
o
User ID
Document Imaging System Requirements
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EXHIBIT B
53
o
Any Part of the user’s full name
•
SEC005: The password cannot repeat any of the six previously used passwords
•
SEC006: The password shall expire after 60 days, requiring creation of a new password
•
SEC007: The system shall employ role-based access control (RBAC) in which specific
entitlements and/or privileges within the system are managed under roles. These roles
are then assigned to system users based on the requirements of the jobs that they
perform. This RBAC is required to ensure that users only have access to the functionality
that is necessary to perform their required tasks.
•
SEC008: The ability to perform security administration functions shall be restricted to a
set of specially-privileged users (administrators). Security administration functions include
the following:
o
o
o
o
o
o
o
o
•
•
Creating, updating or deactivating user accounts
Disabling user accounts
Unlocking user accounts
Resetting user passwords
Creating, updating or deactivating roles
Creating, updating or deactivating access privileges
Assigning or revoking roles to and from users
Assigning or revoking access privileges to and from roles
SEC009: The system may provide users with self-service functionality to complete some
routine user administration tasks. The following tasks are permissible for self-service
administration:
o
Initiating a new account creation (role assignment and other access control
administration must be performed or approved by an administrator)
o
Updating basic user Information (e.g. name, location, etc.)
o
Resetting their passwords (a security question and/or e-mail verification process
must be In place to complete the transaction)
SEC010: The system shall log all security events and shall maintain these logs for a
period of at least one year. The log shall contain the type of event, date, time, user,
system, screen or module and other pertinent information regarding the event. The
following security events shall be logged:
o
o
o
o
User authentication (both successful and unsuccessful)
User authorizations (both successful and unsuccessful)
All security administration transactions
All self-service administration transactions
Document Imaging System Requirements
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EXHIBIT B
54
•
SEC011: User accounts shall be locked after five (5) consecutive failed log-in attempts.
Once an account is locked, only an administrator can unlock it.
•
SEC012: The system shall lock the user out after fifteen (15) minutes of user session
inactivity. This lock-out shall require the user to re-enter the password to regain access.
•
SEC013: If a user separates or no longer requires access to the system for any reason,
the user account shall be deactivated immediately, removing all access privileges to the
system from the individual.
•
SEC014: A User Access Review shall take place every six months to ensure that user,
role and privilege information is current. The User Access Review shall verify:
o
o
o
Users who have separated no longer have active accounts
User accounts that show no activity are deactivated
Active users have access to only those roles or privileges that are necessary for
their specific work-related duties.
2.3 Data Security Requirements
•
DAT001: The minimum standard for encryption Is 256 bit.
•
DAT002: PennDOT reserves the right, as circumstances may change, to require a higher
level of encryption in the future.
•
DAT003: The system shall comply with the Commonwealth ITB-SEC020: Encryption
Standards for Data at Rest and ITB-SEC031: Encryption Standards for Data in Transit.
•
DAT004: As soon as PennDOT's documents and/or data are captured in a digital format;
the resulting data (the data) shall be encrypted.
•
DAT005: The data shall remain encrypted at all times throughout the entire process.
•
DAT006: The data shall be encrypted In-transit between computers or electronic
devices, including client to server, server to server and client to client, etc.
•
DAT007: The data shall be encrypted at rest on any computers or electronic devices.
•
DAT008: The data shall be encrypted at rest regardless of the storage repository,
including external file folders or volumes, relational database management system tables
or data files or electronic document repositories.
•
DAT009: Citizen and agency data are to be securely erased. Purging or cleansing
information is a media sanitization process that protects the confidentiality of information.
Please refer to the NIST Guidelines for Media Sanitization SP 800-88 (including updates
as of 09-11-2006) for acceptable methods of purging.
•
DAT010: In the event a computer device that contained PennDOT data is
Document Imaging System Requirements
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EXHIBIT B
55
decommissioned or the data device replaced, the data device shall either be physically
destroyed or completely erased per the Commonwealth's ITB-SEC015 - Commonwealth
of Pennsylvania Data Cleansing Policy.
2.4 Infrastructure Requirements
•
INF001: All computing operating systems (client and server) shall be at a level that is
fully supported by their manufacturer. All relevant patches shall be applied within 7 days
of release.
•
INF002: Internal networks shall be protected by a firewall. The firewall shall be capable
of protecting the internal network and its clients from unauthorized Intrusion and service
interruptions.
•
INF003: Data on all servers, central storage devices and workstations shall be protected
by system and data backup and restore faculties that provide full, differential and singlefile backups and restore capabilities.
2.5 IT Facility Requirements
•
FAC001: IT facilities shall be appropriately secured to ensure the security of PennDOT
customer data and the integrity and continuity of business operations.
•
FAC002: IT facilities shall include data centers, computer equipment rooms, telephone
closets, network router and hub rooms, and similar areas containing IT assets and
resources, wherever Imaging and storage of PennDOT documents and data occurs.
•
FAC003: IT facilities shall be separated, locked and designated as limited access areas.
•
FAC004: IT facilities shall be environmentally controlled to ensure operating conditions
are within specifications for equipment located within the confines of the area.
•
FAC005: IT facilities shall be equipped with environmental and safety monitoring devices
to ensure compliance with regulated or statutory requirements.
•
FAC006: IT facilities shall be inspected on a regular basis to ensure compliance with
health, safety and fire, security and maintenance requirements.
•
FAC007: IT facilities shall have solid core door construction, secured hinges, secured
celling, dead bolt lock and Interior construction adequate to store all PennDOT related
documents.
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EXHIBIT B
56
2.6 IT Facility Access Requirements
•
ACC001: Access to restricted IT facilities is limited only to authorized persons.
•
ACC002: The process for granting door keys or access cards for these facilities is to
include the approval of the person responsible for the facility or room.
•
ACC003: Access cards and/or keys Issued for access to restricted IT facilities may not
be shared or loaned to others.
•
ACC004: Individuals without the proper access credentials may be granted temporary
access via verbal or signed orders when conditions require their immediate access, or
visitor access is approved. These individuals:
o
Are to be recorded In the facility sign-in/sign-out log. This log will have
appropriate language prominently displayed, indicating the minimal visitor
responsibilities associated with accessing the facility.
o
Are to be issued a temporary identification badge and required to wear it openly
at all times.
o
Are to be supervised at all times while in restricted areas by a party with
authorized access to the IT facilities.
•
ACC005: Access records and sign-in logs are to be maintained and archived for routine
review for a period of not less than one year.
•
ACC006: No one is to be permitted to enter a controlled-access facility, area, or room
without being authenticated and having his/her privileges verified.
•
ACC007: Please refer to the Commonwealth's ITB-SEC029 - Minimum Standards for
Improving Physical Security Access.
2.7 Quality Assurance Requirements
•
QA001: All imaging and document processing activities shall be in compliance with the
requirements and standards outlined in latest version of this document: Document
Imaging System Requirements
•
QA002: Imaged documents must be accurately indexed and placed into taxonomy so
that they may be searched and retrieved using identified business requirements.
Document Imaging System Requirements
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EXHIBIT B
57
3. Supplemental Business Requirements
In addition to meeting the technical requirements contained in this document, an imaging
solution must also meet necessary business requirements. These business requirements are
listed in Appendix A, "Document Imaging Supplemental Business Requirements."
Document Imaging System Requirements
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EXHIBIT B
58
Appendix A
Commonwealth of Pennsylvania
Department of Transportation
Document Imaging
Supplemental Business Requirements
EXHIBIT B
59
Document Imaging, Scanning and Security Requirements for PennDOT Authorized
Agents and their Imaging Providers
Use of PennDOT Customer Documents and Information
No party shall make any use whatsoever of PennDOT customer documents or the
information therein, nor shall they provide in any way the customer documents or information
(or any portion thereof) to any entity other than an authorized representative of the
Department, except as authorized by the Department.
No party may use in any way, or sell, license, or otherwise transfer or impart to any person,
firm, corporation or other entity, any information obtained from the documents, including
listings of individuals, for any reason. Information obtained through such access is subject to
the restrictions upon use and dissemination imposed by the federal Driver Privacy Protection
Act (DPPA) and any other Pennsylvania or Federal statute, laws, rules or regulations relating
to the privacy of Personally Identifiable Information (PII).
Security
Protecting the data of our customers is of the utmost importance to PennDOT. All personnel
having access to PennDOT customer documents and/or information must comply with
contractual requirements. PennDOT customer documents, images, records or information
shall not be held or placed at any time in any area accessible to unauthorized personnel.
PennDOT Authorized Agents must report any suspected or actual breach, leakage, or
unauthorized access of PennDOT data to PennDOT immediately upon discovery. The full
details of the incident shall be communicated to the PennDOT Program Manager.
Incident Reporting:
Upon the PennDOT Authorized Agent's receipt of a report or information of any kind
which indicates real or suspected data compromise, data loss, theft, or fraudulent or
improper use of equipment, materials or information in the possession or control of the
Authorized Agent or their imaging Provider, the PennDOT Authorized Agent shall
immediately notify the PennDOT Program Manager by telephone. Additional reporting
and notifications shall comply with the PennDOT Agent Service contract as well as
Commonwealth ITB-SEC024 - IT Security Incident Reporting Policy.
Personally Identifiable Information (PII) related to personnel suspected of fraudulent or
improper use of equipment, materials or information shall be forwarded to PennDOT and
be secured as required by law and shall include, but not be limited to:
o
o
o
o
o
o
o
Name(s)
Address(es)
A list of all times at which the personnel had been or will be scheduled to
perform his/her job duties
Names, addresses, and telephone numbers of their direct supervisor
A description of the nature of the suspected fraudulent or Improper activity
A statement of the manner in which the PennDOT Authorized Agent gained
knowledge of the alleged fraudulent or improper activity
The names, addresses, and telephone numbers of all informants and other
persons having knowledge of the alleged fraudulent or improper activity
Page: 1
Ver. 1.0; Last Revised 08/09/2013
EXHIBIT B
60
o
Copies of all the reports, logs or other information which could document, clarify
or in any manner assist in the investigation
Physical Intrusion:
In the event of any Incident of a break-in, theft, fire or vandalism, the PennDOT
Authorized Agent shall immediately notify the appropriate law enforcement officials and
provide a copy of the applicable police report to the Department within 10 days. The
PennDOT Program Manager shall also be notified immediately in the event of any
incident of a break-In, theft, fire or vandalism by telephone and in writing, within 24 hours,
a detailed account of the incident and shall comply with the Agent Service Contract as
well as the Commonwealth ITB-SEC024 - IT Security Incident Reporting Policy.
Records Retention and Quality Control
The Authorized Agent must maintain paper copies (agent's yellow copy or applicant summary
sheet) for 6 (six) months after completion/issuance of the application for title and/or registration
and all supporting documents.
The Authorized Agent shall check all imaged documents to confirm images are clear, legible
and free of distortion (image quality).
PennDOT will continue to conduct administrative audits of Authorized Agent transactions and
supporting documentation. The Authorized Agent will provide access to electronic images to
a PennDOT representative to be reviewed during the audit process to ensure the agent is in
compliance with all applicable polices, processes, requirements and law. Imaged copies must:
•
•
•
•
•
Be easily accessible electronically and available at the location where the transaction
was completed
All records must be accessible during regular business hours
Copies must be clear and must be a minimum of actual size
Authorized Agents must follow regulations as to issuance/filing of documents
Authorized Agents must have all supporting documents with MV-1/MV-4ST/
applicant summary sheet:
o Yellow copy of MV-1/MV-4ST/applicant summary sheet
o Copy of front and back of completed proof of ownership document
o Copy of the front and back of the valid PA Driver's License/Identification Card
o
o
o
o
Copy of proof of financial responsibility
Copies of all supporting forms completed to accompany the title application.
Must have the capability to print or scan copies of applications upon request by PennDOT
Must be available for 3 years
Copies of imaged documents must be available to be retrieved (indexed) under the following
categories:
•
•
•
•
•
•
Plate number
Date order
Customer's name
Vin#
Title#
WID (if applicable)
Ver. 1.0; Last Revised 08/09/2013
Page: 2
EXHIBIT B
61
EXHIBIT “C”
PROVISIONS CONCERNING THE AMERICANS WITH DISABILITIES ACT
For the purpose of these provisions, the term contractor is defined as any person, including, but
not limited to, a bidder, offeror, supplier, or grantee, who will furnish or perform or seeks to furnish
or perform, goods, supplies, services, construction or other activity, under a purchase order,
contract, or grant with the Commonwealth of Pennsylvania (Commonwealth).
During the term of this agreement, the contractor agrees as follows:
1. Pursuant to federal regulations promulgated under the authority of the Americans with
Disabilities Act, 28 C. F. R. § 35.101 et seq., the contractor understands and agrees that no
individual with a disability shall, on the basis of the disability, be excluded from participation
in this agreement or from activities provided for under this agreement. As a condition of
accepting and executing this agreement, the contractor agrees to comply with the "General
Prohibitions Against Discrimination," 28 C. F. R. § 35.130, and all other regulations
promulgated under Title II of the Americans with Disabilities Act which are applicable to the
benefits, services, programs, and activities provided by the Commonwealth through contracts
with outside contractors.
2. The contractor shall be responsible for and agrees to indemnify and hold harmless the
Commonwealth from all losses, damages, expenses, claims, demands, suits, and actions
brought by any party against the Commonwealth as a result of the contractor's failure to
comply with the provisions of paragraph 1. The contractor shall be responsible for and agrees
to indemnify and hold harmless the Commonwealth from all losses, damages, expenses,
claims, demands, suits, and actions brought by any party against the Commonwealth as a
result of the contractor's failure to comply with the provisions of paragraph 1.
62
EXHIBIT “D”
NONDISCRIMINATION/SEXUAL HARASSMENT CLAUSE [Contracts]
The Contractor agrees:
1. In the hiring of any employee(s) for the manufacture of supplies, performance of work, or any
other activity required under the contract or any subcontract, the Contractor, each
subcontractor, or any person acting on behalf of the Contractor or subcontractor shall not
discriminate in violation of the Pennsylvania Human Relations Act (PHRA) and applicable
federal laws against any citizen of this Commonwealth who is qualified and available to
perform the work to which the employment relates.
2. Neither the Contractor nor any subcontractor nor any person on their behalf shall in any
manner discriminate in violation of the PHRA and applicable federal laws against or intimidate
any employee involved in the manufacture of supplies, the performance of work, or any other
activity required under the contract.
3. The Contractor and each subcontractor shall establish and maintain a written
nondiscrimination and sexual harassment policy and shall inform their employees of the policy.
The policy must contain a provision that sexual harassment will not be tolerated and
employees who practice it will be disciplined. Posting this Nondiscrimination/Sexual
Harassment Clause conspicuously in easily-accessible and well-lighted places customarily
frequented by employees and at or near where the contract services are performed shall
satisfy this requirement.
4. The Contractor and each subcontractor shall not discriminate in violation of PHRA and
applicable federal laws against any subcontractor or supplier who is qualified to perform the
work to which the contract relates.
5. The Contractor and each subcontractor represents that it is presently in compliance with and
will maintain compliance with all applicable federal, state, and local laws and regulations
relating to nondiscrimination and sexual harassment. The Contractor and each subcontractor
further represents that it has filed a Standard Form 100 Employer Information Report (“EEO1”) with the U.S. Equal Employment Opportunity Commission (“EEOC”) and shall file an
annual EEO-1 report with the EEOC as required for employers subject to Title VII of the Civil
Rights Act of 1964, as amended, that have 100 or more employees and employers that have
federal government contracts or first-tier subcontracts and have 50 or more employees. The
Contractor and each subcontractor shall, upon request and within the time periods requested
by the Commonwealth, furnish all necessary employment documents and records, including
EEO-1 reports, and permit access to their books, records, and accounts by the contracting
agency and the Bureau of Small Business Opportunities (BSBO), for purpose of ascertaining
compliance with provisions of this Nondiscrimination/Sexual Harassment Clause.
6. The Contractor shall include the provisions of this Nondiscrimination/Sexual Harassment
Clause in every subcontract so that those provisions applicable to subcontractors will be
binding upon each subcontractor.
7. The Contractor’s and each subcontractor’s obligations pursuant to these provisions are
ongoing from and after the effective date of the contract through the termination date thereof.
Accordingly, the Contractor and each subcontractor shall have an obligation to inform the
Commonwealth if, at any time during the term of the contract, it becomes aware of any actions
or occurrences that would result in violation of these provisions.
8. The Commonwealth may cancel or terminate the contract and all money due or to become
due under the contract may be forfeited for a violation of the terms and conditions of this
Nondiscrimination/Sexual Harassment Clause. In addition, the agency may proceed with
debarment or suspension and may place the Contractor in the Contractor Responsibility File.
63
EXHIBIT “E”
CONTRACT PROVISIONS – RIGHT TO KNOW LAW
a. The Pennsylvania Right-to-Know Law, 65 P.S. §§ 67.101-3104, (“RTKL”) applies to this
Contract. For the purpose of these provisions, the term “the Commonwealth” shall refer to
the contracting Commonwealth agency.
b. If the Commonwealth needs the Contractor’s assistance in any matter arising out of the RTKL
related to this Contract, it shall notify the Contractor using the legal contact information
provided in this Contract. The Contractor, at any time, may designate a different contact for
such purpose upon reasonable prior written notice to the Commonwealth.
c. Upon written notification from the Commonwealth that it requires the Contractor’s assistance
in responding to a request under the RTKL for information related to this Contract that may
be in the Contractor’s possession, constituting, or alleged to constitute, a public record in
accordance with the RTKL (“Requested Information”), the Contractor shall:
1. Provide the Commonwealth, within ten (10) calendar days after receipt of written
notification, access to, and copies of, any document or information in the Contractor’s
possession arising out of this Contract that the Commonwealth reasonably believes is
Requested Information and may be a public record under the RTKL; and
2. Provide such other assistance as the Commonwealth may reasonably request, in order
to comply with the RTKL with respect to this Contract.
d. If the Contractor considers the Requested Information to include a request for a Trade Secret
or Confidential Proprietary Information, as those terms are defined by the RTKL, or other
information that the Contractor considers exempt from production under the RTKL, the
Contractor must notify the Commonwealth and provide, within seven (7) calendar days of
receiving the written notification, a written statement signed by a representative of the
Contractor explaining why the requested material is exempt from public disclosure under the
RTKL.
e. The Commonwealth will rely upon the written statement from the Contractor in denying a
RTKL request for the Requested Information unless the Commonwealth determines that the
Requested Information is clearly not protected from disclosure under the RTKL. Should the
Commonwealth determine that the Requested Information is clearly not exempt from
disclosure, the Contractor shall provide the Requested Information within five (5) business
days of receipt of written notification of the Commonwealth’s determination.
f. If the Contractor fails to provide the Requested Information within the time period required by
these provisions, the Contractor shall indemnify and hold the Commonwealth harmless for
any damages, penalties, costs, detriment or harm that the Commonwealth may incur as a
result of the Contractor’s failure, including any statutory damages assessed against the
Commonwealth.
g. The Commonwealth will reimburse the Contractor for any costs associated with complying
with these provisions only to the extent allowed under the fee schedule established by the
Office of Open Records or as otherwise provided by the RTKL if the fee schedule is
inapplicable.
h. The Contractor may file a legal challenge to any Commonwealth decision to release a record
to the public with the Office of Open Records, or in the Pennsylvania Courts, however, the
Contractor shall indemnify the Commonwealth for any legal expenses incurred by the
Commonwealth as a result of such a challenge and shall hold the Commonwealth harmless
for any damages, penalties, costs, detriment or harm that the Commonwealth may incur as
a result of the Contractor’s failure, including any statutory damages assessed against the
64
Commonwealth, regardless of the outcome of such legal challenge. As between the parties,
the Contractor agrees to waive all rights or remedies that may be available to it as a result of
the Commonwealth’s disclosure of Requested Information pursuant to the RTKL.
i.
The Contractor’s duties relating to the RTKL are continuing duties that survive the expiration
of this Contract and shall continue as long as the Contractor has Requested Information in
its possession.
65
EXHIBIT “F”
CONTRACTOR RESPONSIBILITY PROVISIONS
For the purpose of these provisions, the term contractor is defined as any person, including, but
not limited to, a bidder, offeror, loan recipient, grantee or lessor, who has furnished or performed
or seeks to furnish or perform, goods, supplies, services, leased space, construction or other
activity, under a contract, grant, lease, purchase order or reimbursement agreement with the
Commonwealth of Pennsylvania (Commonwealth). The term contractor includes a permittee,
licensee, or any agency, political subdivision, instrumentality, public authority, or other public
entity in the Commonwealth.
1.
The Contractor certifies, in writing, for itself and its subcontractors required to be disclosed
or approved by the Commonwealth, that as of the date of its execution of this Bid/Contract,
that neither the Contractor, nor any such subcontractors, are under suspension or
debarment by the Commonwealth or any governmental entity, instrumentality, or authority
and, if the Contractor cannot so certify, then it agrees to submit, along with its Bid/Contract,
a written explanation of why such certification cannot be made.
2.
The Contractor also certifies, in writing, that as of the date of its execution of this Bid/Contract
it has no tax liabilities or other Commonwealth obligations, or has filed a timely administrative
or judicial appeal if such liabilities or obligations exist, or is subject to a duly approved
deferred payment plan if such liabilities exist.
3.
The Contractor's obligations pursuant to these provisions are ongoing from and after the
effective date of the Contract through the termination date thereof. Accordingly, the
Contractor shall have an obligation to inform the Commonwealth if, at any time during the
term of the Contract, it becomes delinquent in the payment of taxes, or other Commonwealth
obligations, or if it or, to the best knowledge of the Contractor, any of its subcontractors are
suspended or debarred by the Commonwealth, the federal government, or any other state
or governmental entity. Such notification shall be made within 15 days of the date of
suspension or debarment.
4.
The failure of the Contractor to notify the Commonwealth of its suspension or debarment
by the Commonwealth, any other state, or the federal government shall constitute an event
of default of the Contract with the Commonwealth.
5.
The Contractor agrees to reimburse the Commonwealth for the reasonable costs of
investigation incurred by the Office of State Inspector General for investigations of the
Contractor's compliance with the terms of this or any other agreement between the
Contractor and the Commonwealth that results in the suspension or debarment of the
contractor. Such costs shall include, but shall not be limited to, salaries of investigators,
including overtime; travel and lodging expenses; and expert witness and documentary fees.
The Contractor shall not be responsible for investigative costs for investigations that do not
result in the Contractor's suspension or debarment.
66
6.
The Contractor may obtain a current list of suspended and debarred Commonwealth
contractors by either searching the Internet at http://www.dgs.state.pa.us/ or contacting the:
Department of General Services
Office of Chief Counsel
603 North Office Building
Harrisburg, PA 17125
Telephone No: (717) 783-6472
FAX No: (717) 787-9138
67
EXHIBIT “G”
CONTRACT PROVISIONS – RIGHT TO KNOW LAW
a. The Pennsylvania Right-to-Know Law, 65 P.S. §§ 67.101-3104, (“RTKL”) applies to this
Contract. For the purpose of these provisions, the term “the Commonwealth” shall refer
to the contracting Commonwealth agency.
b. If the Commonwealth needs the Contractor’s assistance in any matter arising out of the
RTKL related to this Contract, it shall notify the Contractor using the legal contact
information provided in this Contract. The Contractor, at any time, may designate a
different contact for such purpose upon reasonable prior written notice to the
Commonwealth.
c. Upon written notification from the Commonwealth that it requires the Contractor’s
assistance in responding to a request under the RTKL for information related to this
Contract that may be in the Contractor’s possession, constituting, or alleged to
constitute, a public record in accordance with the RTKL (“Requested Information”), the
Contractor shall:
(1.) Provide the Commonwealth, within ten (10) calendar days after receipt of written
notification, access to, and copies of, any document or information in the
Contractor’s possession arising out of this Contract that the Commonwealth
reasonably believes is Requested Information and may be a public record under
the RTKL; and
(2.) Provide such other assistance as the Commonwealth may reasonably request,
in order to comply with the RTKL with respect to this Contract.
d. If the Contractor considers the Requested Information to include a request for a Trade
Secret or Confidential Proprietary Information, as those terms are defined by the RTKL,
or other information that the Contractor considers exempt from production under the
RTKL, the Contractor must notify the Commonwealth and provide, within seven (7)
calendar days of receiving the written notification, a written statement signed by a
representative of the Contractor explaining why the requested material is exempt from
public disclosure under the RTKL.
e. The Commonwealth will rely upon the written statement from the Contractor in denying
a RTKL request for the Requested Information unless the Commonwealth determines
that the Requested Information is clearly not protected from disclosure under the RTKL.
Should the Commonwealth determine that the Requested Information is clearly not
exempt from disclosure, the Contractor shall provide the Requested Information within
five (5) business days of receipt of written notification of the Commonwealth’s
determination.
f. If the Contractor fails to provide the Requested Information within the time period
required by these provisions, the Contractor shall indemnify and hold the Commonwealth
harmless for any damages, penalties, costs, detriment or harm that the Commonwealth
may incur as a result of the Contractor’s failure, including any statutory damages
assessed against the Commonwealth.
g. The Commonwealth will reimburse the Contractor for any costs associated with
complying with these provisions only to the extent allowed under the fee schedule
established by the Office of Open Records or as otherwise provided by the RTKL if the
fee schedule is inapplicable.
68
h. The Contractor may file a legal challenge to any Commonwealth decision to release a
record to the public with the Office of Open Records, or in the Pennsylvania Courts,
however, the Contractor shall indemnify the Commonwealth for any legal expenses
incurred by the Commonwealth as a result of such a challenge and shall hold the
Commonwealth harmless for any damages, penalties, costs, detriment or harm that the
Commonwealth may incur as a result of the Contractor’s failure, including any statutory
damages assessed against the Commonwealth, regardless of the outcome of such legal
challenge. As between the parties, the Contractor agrees to waive all rights or remedies
that may be available to it as a result of the Commonwealth’s disclosure of Requested
Information pursuant to the RTKL.
i.
The Contractor’s duties relating to the RTKL are continuing duties that survive the
expiration of this Contract and shall continue as long as the Contractor has Requested
Information in its possession.
69
Instructions for Completion of Form MV-375, “Manufacturer/Dealer/Agent Services/
Messenger Service/Salvor/Card Agent Bond”
NOTE: Form MV-375 may be found on our website at www.dmv.pa.gov.
An individual applying for authorization to issue temporary registration plates must file and maintain
with PennDOT a bond executed by a surety company authorized to transact business in the
Commonwealth. The bond shall be used by the Commonwealth in the recovery of any monetary
losses in connection with the issuance of temporary registration cards or plates.
Bond Form MV-375 must be typed or printed in full and properly witnessed.
Issuing agents shall be bonded in the amount of $30,000. The maximum bond required for any
agent services shall be limited to $250,000.
If the bond is executed by power of attorney, attach a copy of the Power of Attorney to the bond.
NOTE: The bond company must complete Form MV-375.
70
Requirements for messenger, dealers, agent services, card agents and
miscellaneous motor vehicle business applicants
All applicants for card agent authorization, agent services, motor vehicle messenger service
certification, dealer and miscellaneous motor vehicle business registration are required to complete
Form SP4-164, “Request for Criminal History Record Information” and include the results received
from the Pennsylvania State Police with their completed applications as part of the documentation
required for review. Forms may be obtained from your local Pennsylvania State Police Barracks or:
Director, Record and Identification Division
Pennsylvania State Police
1800 Elmerton Avenue
Harrisburg, PA 17110
Under “Reason for Request,” check “OTHER” and indicate type of authorization being applied for.
Under “Requester Information,” check "INDIVIDUAL/NON-CRIMINAL JUSTICE AGENCY."
Forward the completed form and the required fee to the appropriate address listed on the SP4-164.
71
72
APPLICATION FORMS
FOR PLATES
73
Instructions for Completion of Form MV-351, "Application for Temporary Registration
Plates by Motor Vehicle Dealers & Full Agents"
NOTE: Form MV-351 may be found on our website at www.dmv.pa.gov.
Form MV-351 is used by an issuing agent to order a supply of temporary registration plates and
temporary registration rear window decals.
To complete form:
1. Enter name of business as it appears on your registration card.
2. Enter dealer identification number or agent services ID number. This is the number that begins
with 83-XXX, 85-XXX, 86-XXX, etc.
3. List business address as it appears on your registration card or license.
4. List business phone number including area code.
5. Indicate in the appropriate block the number of plates desired. Plates must be ordered in
multiples of ten, with exception of Implement of Husbandry/Special Mobile Equipment, school
bus, motor home, bus and omnibus which may be ordered in multiples of five. Use a separate
Form MV-351 for each class of plates desired and attach a separate check with each one.
6. List amount of check or money order accompanying Form MV-351.
7. In authorization block, list the name of the person authorized to pick up the order of plates
(if applicable.)
8. Applicant must sign in bottom right hand block.
FEE: $14 for each temporary registration plate. Make the check payable to PA Department of
Transportation.
74
Instructions for Completion of Form MV-351A,
“Application for Replacement of Temporary Registration Plate”
NOTE: Form MV-351A may be found on our website at www.dmv.pa.gov.
Form MV-351A is used when an issuing agent has RECEIVED an order of temporary registration
plates and one or more plates are missing and PennDOT has to replace the number of plates
indicated.
It is also used if an agent has lost or had a plate stolen and needs a replacement.
Section A - Dealer or Agent Services Information:
1. Enter your dealer/agent services identification number (DIN).
2. Enter name of business as it appears on your registration card or license.
3. Enter street address, city or town, state and zip code where business is conducted.
4. Enter your business phone number and include your area code.
Section B - List plate number to be replaced. List WID # from receipt for missing plate.
Section C - Sign and date the application. Check appropriate block as to reason why you are
applying for replacement plate.
Section D - Complete only if applicant is entitled to:
1. A free issuance because original was NEVER received.
2. Application is being made within 90 days of original date of issuance.
3. If this section is completed, notarization is required.
75
IMPORTANT INFORMATION
76
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77
FACT SHEET
Dual Registration
OVERVIEW
Dual registration is a vehicle registration program designed to aid customers who are performing
intrastate movement or are regularly carrying out business in Pennsylvania. Dual registration is available
for any vehicle that weighs 26,000 lbs. or less or has fewer than three axles. This program is also
designed to aid customers from Alaska and Canadian Provinces other than Alberta, British Columbia and
Saskatchewan, who will be operating a vehicle in Pennsylvania, regardless of the size of the vehicle or its
number of axles.
Any vehicle over 26,000 lbs. that has three or more axles and is from any jurisdiction outside of
Pennsylvania, including Alberta, British Columbia and Saskatchewan, is required to display an
International Registration Plan (IRP) registration before entering Pennsylvania unless the vehicle is
exempted under the IRP, has a trip permit or is dual registered.
REGISTRATION REQUIREMENTS FOR DUAL REGISTRATION
DOCUMENTS NEEDED:
1. A signed, dated and notarized application for certificate of title (Form MV-1).
2. A Vehicle Identification Number tracing including the vehicle weight ratings must be attached to Form
MV-1. If a legible tracing cannot be secured, Form MV-1 must be signed and certified by an inspection
mechanic or a notary public who is a full agent or is employed by a Pennsylvania dealer. List the
number of axles on the vehicle and axles in combination, sum of Gross Axle Weight Rating
(GAWR), requested gross weight and unladen weight. The words “dual registration” must appear in
the lien section of the form. If the vehicle is a truck, an inspection mechanic must verify the Gross
Vehicle Weight Rating (GVWR) and/or Gross Combination Weight Rating (GCWR) on Form
MV-41.
3. A photocopy of the out-of-state title in the applicant’s name (since the registrant will not receive a
Pennsylvania title, the out-of-state title may still be maintained).
4. A photocopy of insurance card or temporary insurance binder. This form must be submitted in
order to prove the applicant is presently maintaining financial responsibility/insurance.
5. A $51 fee to establish a title record. For a listing of current registration fees, please refer to Form
MV-70S, “Bureau of Motor Vehicles Schedule of Fees,” found on our website at www.dmv.pa.gov.
6. Proof of payment of sales tax. Pennsylvania charges sales tax at the rate of 6% of the purchase
price (7% for residents of Allegheny County. City of Philadelphia residents pay an 8% sales tax rate
for vehicles purchased on or after October 8, 2009.) Credit will be granted for state sales tax legally
paid to another state provided such state grants similar tax credit to Pennsylvania. In instances
where credit is allowed, the difference between the actual tax paid and Pennsylvania’s tax
due will be charged. This amount must be indicated on Form MV-1. NOTE: If the vehicle has been
owned for over six months, Pennsylvania’s tax rate is 6% of the fair market value of the vehicle.
7. Exemption from Pennsylvania Sales Tax is possible, provided a valid Pennsylvania Department of
Revenue sales tax exemption number is listed on Form MV-1 or Form MV-4ST.
8. Internal Revenue Service Form 2290, Schedule 1, Proof of Payment for the Heavy Vehicle Use Tax
(HVUT). This form is needed for a vehicle with a taxable gross weight or combination weight of at
least 55,000 lbs.
July 2015
- over -
78
APPLICATION PROCESS
Because PennDOT cannot issue the registration credentials until the paperwork is processed, the
following procedures should be followed:
1. If carriers have access to Pennsylvania tag agents, we recommend completing all necessary
applications for Pennsylvania registration in their offices. To obtain authorization to issue a
registration plate, the agent must call the Commercial Registration Section at (717) 787-4309.
2. If carriers do not have access to Pennsylvania tag a g e n ts , call th e C o m m e rcia l R e g is tra tio n
S ection a t (717) 787-4309 and request that the necessary vehicle registration applications be
mailed to you.
3. The c o m p l e t e d applicable forms listed on the reverse should be mailed to: Department of
Transportation, Bureau of Motor Vehicles, Commercial Registration Section, P.O. Box 68289,
Harrisburg, PA 17106-8289.
NOTE: The pink copy of Form MV-1 is valid for only 90 days from the date of issue or until the vehicle’s
credentials are received, whichever comes first.
To obtain further information, write to the above address or call (717) 787-4309.
PENALTY
The fine for operating a vehicle in Pennsylvania without the proper registration is double the Pennsylvania
registration fee.
ADDITIONAL REQUIREMENTS
INSPECTIONS
Vehicles bearing current registration plates issued by the commonwealth shall not be moved on a
highway unless the vehicle displays a currently valid certificate of inspection issued by an official
Pennsylvania Inspection Station.
OPERATING AUTHORITY
For information regarding intrastate operating authority in Pennsylvania, contact the Public Utility
Commission, North Office Building, P.O. Box 3265, Harrisburg, PA 17105-3265 or call (717) 787-3834.
REGISTRATION FEES
For a listing of current registration fees, please refer to Form MV-70S, “Bureau of Motor Vehicles
Schedule of Fees,” found on our website at www.dmv.pa.gov.
!
!
Please Note: Authorized agents are under contract to PennDOT and may charge a market driven service (delivery) fee;
these are in addition to any PennDOT statutory fees for temporary, or in some cases, permanent motor vehicle
registration plates and cards or other related products and services offered by the agent. The agent’s service (delivery)
fees are market driven, and vary by agent. To compare service (delivery) fees, you are encouraged to contact the
authorized agents in your area for the applicable service (delivery) fees charged.
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ADDITIONAL IMPORTANT INFORMATION
Responsibility in Submitting Applications
Dealers and issuing agents are responsible for the timely submission of applications which they
handle for their customers. Fully executed applications are to be sent to PennDOT by dealers and
agents within 20 days of issuance of registration card and plate or transfer of title.
Responsibility for Inventory and Issuance of Temporary Registration Plates
Dealers and issuing agents are not permitted to sell, loan or give temporary registration plate(s) to
other dealers or agents whose inventories are depleted. Temporary registration plates purchased by
a dealer or agent from PennDOT are the responsibility of the purchaser and are recorded as the
property of that dealer/agent. When current inventories are running low, dealers and agents must
purchase additional plates from PennDOT. Plates must be issued from the agents registered
location.
A temporary cardboard plate may never be reissued.
A temporary registration card may only be reissued with PennDOT’s authorization.
No exchanges are given for temporary registration plates.
The appropriate type of temporary plate must be issued for the specific type of vehicle with the
following exceptions:
Farm Truck
Fire Truck
Ambulance
Vehicle to be transported out-of-state
-
issue
issue
issue
issue
truck plate
truck plate
passenger plate
cardboard plate
A temporary plate shall not be issued for a vehicle for which the applicant already has a
Pennsylvania certificate of title nor to any person who is applying for transfer of registration and/or
reissue of a lost, stolen, or defaced registration plate unless the issuing agent is also a Messenger
Service which is bonded for $50,000 and is operating under the Decentralized Services Program.
Procedures for Decentralized Services participants required that the agent contact the specially
designated PennDOT telephone number for authorization to issue a temporary plate for each
transaction. Any issuing agent (not registered under the Decentralized Services Program) violating
Temporary Tag Regulation Chapter 43.6(a)(2), will be required to retrieve the temporary plate from
the applicant and return the plate to PennDOT prior to the processing of the application. Repeated
violation of this type could result in the agent’s contract to be suspended or terminated.
Agents issuing incorrect types of metal temporary plates for specific vehicles will be required to
retrieve the plate from the applicant before PennDOT will process the title documents. Repeated
violations could result in the agent’s contract suspended or terminated.
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Discontinued Business/Change of Address
When the business is discontinued, unissued temporary plates and Certificate of Authorization must
be returned to PennDOT within five days. A refund for unissued plates will be given, minus a $25.00
administrative fee.
If the business is moved to another location, PennDOT must be notified within ten days of the
change. Contractor is required to submit only the facility related info as if the contractor was making
initial application to provide agent services.
Temporary Plate Orders
PennDOT will sell the following temporary registration plates in groups of five: Moped, School Bus,
Bus, Motor Home and Omnibus. All other types, including passenger, truck, trailer, motorcycle, and
cardboard must be ordered in multiples of ten.
Omnibus Plates/Bus Plates
Charitable and other organizations and private citizens who own and operate buses without charging
fares should apply for “Omnibus” plates rather than standard bus registration plates. “Bus” plates are
reserved for buses authorized by the PUC or ICC. Occasionally, omnibuses may also be leased to a
company for use under PUC authority provided that a copy of the trip lease is carried in the bus. Bus
plates that are reserved for issue by the PUC can be obtained through PennDOT’s Commercial
Registration Section.
Dual Registration
PennDOT will provide phone authorization to issue temporary registration plates for dual registration
applicants. To request authorization, contact PennDOT’s Commercial Registration Section at (717)
787-3961, (717) 787-3896 or (717) 787-1346. Staff members are available Monday through Friday,
8:00 am to 4:30 pm, except on Commonwealth holidays.
Trucks and truck tractors which are titled and registered in another state but are not registered under
the Apportioned Registration Program, must have PA registration if they are doing business in
Pennsylvania. A copy of the out-of-state title, Form MV-1 and a $51 title fee and the appropriate
registration fee are required to obtain a Pennsylvania Registration plate. The authorization number
and words “Dual Registration” must be written on the title application in the area reserved for first
lien information. Proof is required that sales tax was paid in the titling state. If less than 6% sales tax
was paid, applicant must pay the difference up to 6% on the vehicle’s fair market value, whether or
not the vehicle was owned for 6 months or more. A Pennsylvania title will not be produced.
VIN Tracings/Verifications
VIN tracings or verifications are required on all vehicles being titled for the first time in Pennsylvania.
In addition, GVWR tracings or verifications are required on all trucks being titled in Pennsylvania for
the first time.
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On Form MV-41, GVWR tracings or verifications are required on all applications for truck weight
increases. Only inspection mechanics may verify the GVWR for weight increases and VIN tracings
or verifications are required on all applications for correction of title.
Notaries who are:
-
Agents Services;
Employed by Agents Services;
Employed by registered motor vehicle dealers (DIN prefix 84, 85, 86, 87, 88); or,
Employed by registered motor vehicle manufacturers
are authorized by the Bureau of Motor Vehicles to verify vehicle identification numbers. Providing
VIN verification services is not mandatory but is optional for qualifying notaries.
Certified Pennsylvania inspection mechanics are also authorized to verify VIN’s.
Notaries should sign and list the DIN of the employer in the space provided for the mechanic’s
number. The GVWR may be verified by the notary on Form MV-1 unless the weight is being
increased due to a physical change to the vehicle.
Telephone Service
PennDOT offers statewide telephone information services. A toll-free number is available so that
Pennsylvanians may call PennDOT for information at no charge from anywhere in the
Commonwealth.
The toll-free number for Pennsylvania residents is 800-932-4600. Out-of-State residents should
continue to call the local numbers for information.
Out-of-State Residents
(717) 412-5300
Telephone information is available from 8:00 am to 5:00 pm, Monday through Friday. In addition,
there is a 24 hour voice mail service available for access.
Vehicle Code Book
To order a copy of the most current edition of the Pennsylvania Vehicle Code, contact the
Department of General Services, State Book Store, 1825 Stanley Drive, Harrisburg, PA 17103.
PennDOT Bulletins
PennDOT Bulletins are sent via email periodically to all Agents Services, Dealers, Messenger
Services, Legislative Offices, Law Enforcement agencies and other interested parties with
information on changes in PennDOT’s forms, procedures, policies and regulations.
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ISSUING FORMS
83
Instructions for
Completing Form MV-1,
"Application for
Certificate of Title"
84
FACT SHEET
Instructions for Completing Form MV-1,
“Application for Certificate of Title”
(FOR PENNDOT AUTHORIZED AGENTS USE ONLY)
This form is used to obtain a Pennsylvania Certificate of Title for vehicles not currently titled in Pennsylvania,
repossessions (1. Judgment and Execution; 2. Non-Judicial Sale or Repossession and Retention (U.C.C.); 3. Court
Order), and reconstructed, specially constructed or recovered theft vehicles.
DISTRIBUTION OF FORM COPIES
1. The white copy is always submitted to PennDOT.
2. The yellow copy is always retained by the dealer or full agent and is to be retained for at least three years. If a
temporary registration card or plate is issued, the yellow copy becomes the dealer/agent’s record of such issuance.
3. The pink copy is always retained by the individual or business in whose name the title is to be issued.
REPOSSESSIONS AND COURT ORDERS
In the case of repossessions, Form MV-217, "Application for Certificate of Title After Default By Owner," must be
completed by the repossessor and attached to the completed Form MV-1. Only the following repossessions may be done
using the Form MV-1 and Form MV-217: 1) Judgment and Execution; 2) Non-Judicial Sale or Repossession and
Retention (U.C.C.) and; 3) Court order. The lienholder in these cases must follow the instructions listed on the Form
MV-217 and use Form MV-1. Upon receipt of the title in the lienholder’s name, the lienholder may then assign ownership
to a dealer or individual on the reverse side of the title and use Form MV-4ST. All other repossessions - 1) Renunciation;
2) Non-Judicial Sale or Repossession and Retention (M.V.S.F.A.) and; 3) Mobile Home - must be done by completing
Form MV-217A, “Application for Certificate of Title By A Financial Institution or Dealer After Default By Owner.”
The person named on a court order or the purchaser of a vehicle at a sheriff’s sale must be the applicant listed on Form
MV-1. After the title is issued to that person, they may assign ownership on the reverse side of the title and attach a
completed Form MV-4ST.
TRANSFER OF OWNERSHIP
Form MV-1 does not allow a reassignment of ownership to a second applicant. The applicant is the first individual(s),
corporation, business, etc., to whom vehicle ownership is assigned on the proof of ownership document, which must
accompany the title application. Reassignment to a second applicant must be done after the Pennsylvania Certificate of
Title is issued to the first applicant. The assignment information on the back of the MCO or the out-of state title must be
completed, including the odometer, lienholder and notary public information (if applicable). NOTE: If the applicant
requests a Pennsylvania Certificate of Salvage, Form MV-6, “Application for Nonrepairable or Savage Certificate,” must
be completed in lieu of Form MV-1.
FORM COMPLETION INSTRUCTIONS
SECTION A – VEHICLE DESCRIPTION

MAKE OF VEHICLE - List the full trade name of the vehicle.
EXAMPLES: Ford
Chevrolet
Chrysler
DO NOT LIST MODEL NAMES SUCH AS:
Mustang

Cavalier
New Yorker
VEHICLE IDENTIFICATION NUMBER (VIN)- List the complete VIN as shown on the VIN plate which was
attached to the vehicle by the manufacturer. This number should agree with the VIN shown on the proof of
ownership whether it be a salvage certificate, MCO or a certificate of title issued in another state. Please take
time to visually verify and compare these numbers. If there is a discrepancy, contact the selling dealer or the
nearest Pennsylvania State Police Station. The VIN discrepancy must be resolved prior to submitting the title
application to PennDOT for processing. If the vehicle’s VIN plate is defaced, altered or missing, Form MV-1 must
December 2016
- over -
85
be accompanied by an application for a PA state replacement VIN plate on Form MV-41, in addition to a
completed Form MV-32, “Pennsylvania State Police Verification of VIN.” Form MV-32 must be obtained from and
completed by the Pennsylvania State Police. The officer conducting the VIN examination will return the completed
Form MV-32 to the applicant. It is the applicant’s responsibility to provide the agent with all documents, including
the Form MV-32.

BODY TYPE - List the designated body type of the vehicle.
EXAMPLES:
Coupe (CP)
Sedan (SDN)
Truck (TK)
Mobile Home (MH)
Low Speed Vehicle (ORV)
Neighborhood Electric Vehicles (NEV)
Truck Tractor (TT)
Motor Home (MTRH)
Special Mobile Equipment (SME)
Motor-Driven Cycle (MODC)
Off-Road Vehicles (ORV)
Recreational Trailer (RECT)

A Neighborhood Electric Vehicle (NEV) is defined as a four-wheeled electric vehicle that has a maximum design
speed of not less than 20 miles per hour and of not more than 25 miles per hour and that complies with the
Federal safety standards established in 490 CFR 571.500. A NEV shall be considered a passenger car for the
purpose of titling and registration. A NEV operated upon any highway or roadway is required to be maintained in
proper condition and comply with the equipment requirements and standards as set forth in 49 CFR 571.500.

Low speed vehicles that are not Neighborhood Electric Vehicles do not meet Pennsylvania equipment standards.
This type of vehicle is not equipped as required by the vehicle code and the regulations of PennDOT to be
operated on Pennsylvania roadways. Therefore, when processing title applications where the proof of ownership
document indicates LSV (Low Speed Vehicle), the record should be designated as an “Off-Road Vehicle” (ORV).
No registration plates are to be issued to low speed vehicles.
NOTE: Low speed vehicles can be identified by examining the Manufacturer’s Certificate of Origin (MCO) or the
out-of-state certificate of title. The MCO will list an indicator of LSV in the series or model field and may designate
that the vehicle complies with Federal Motor Vehicle Safety Standard (FMVSS) 571.500. Out of state certificates
of title usually list “Low Speed Vehicle” as a brand or will list “LV” or “LSV” in the body field.

MODEL YEAR - List the model year of the vehicle as assigned by the manufacturer. This year should agree with
what is printed on the proof of ownership document. If the vehicle is a new motor home, it may have two
certificates of origin (one for the chassis and a second for the body). If so, list the model year for the body of the
vehicle.

GROSS VEHICLE WEIGHT RATING - List the GVWR of the vehicle as assigned by the manufacturer. This
weight can usually be found on the vehicle’s VIN plate and on the certificate of origin for a new vehicle. (Not
required for passenger vehicles, or two- or three-wheeled vehicles, but is required for all other vehicle types).

FUEL - Check the appropriate fuel type.
NOTE: For 100% electric vehicles, the fuel type “electric” is to be checked. For a hybrid electric vehicle, the fuel
type should be checked as “hybrid.”

VIN TRACING/CERTIFICATION - A VIN plate tracing is required to be attached to the reverse side of the white
copy of Form MV-1 for the following vehicles:
(1) When a Pennsylvania resident acquires a new or used vehicle from a nonresident, including an out-of-state
dealer, for use in this commonwealth. NOTE: If the MCO is assigned to a Pennsylvania registered dealer and
reassigned to a PA resident, the VIN verification requirement is not needed;
(2) When a nonresident brings a vehicle previously titled or registered in another state or country into this
commonwealth, in connection with establishing a Pennsylvania residence; and
(3) When the initial application for a Pennsylvania Certificate of Title is for a truck, truck-tractor or motor home,
regardless of the source of ownership.
A tracing is obtained by placing tracing paper against the VIN plate and applying pressure with a lead pencil, stroking left
to right across the entire surface of the VIN plate, so as to produce on the paper an image of all information which has
been embossed on the plate. If the vehicle’s VIN plate is missing or it is impossible to secure a legible tracing of the plate,
a certified inspection mechanic or a notary public in the employ of a dealership, manufacturer or full agent (83, 84, 85, 86,
87, 88, 90, 91 and 92 DIN numbers) is authorized to inspect and visually verify the VIN. If the authorized agent performs
the VIN verification, they will list their name, DIN number and signature in Section A. If someone other than the authorized
agent performs the VIN verification, Form MV-41 must be used. NOTE: A photograph of a vehicle’s VIN plate is
acceptable, if the photo is signed and dated by a certified inspection mechanic. If the vehicle is physically located
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outside of Pennsylvania, the VIN must be visually verified by a police officer, a mechanic employed by a motor vehicle
dealer or an armed forces installation provost marshal or motor officer using Form MV-41, “Application for Correction of
Vehicle Record or Verification of Vehicle Identification Number.”

If the vehicle's VIN plate is defaced, altered or missing, Form MV-1 should be accompanied by an application for
a Pennsylvania state replacement VIN plate on Form MV-41, in addition to a completed Form MV-32.

TAXI/POLICE VEHICLE - If the vehicle being titled is to be used or was formerly used as a taxi or police vehicle,
the appropriate block must be checked.
SECTION B - APPLICANT INFORMATION
The applicant is the first individual(s), corporation, business, etc., to whom vehicle ownership is assigned on the proof of
ownership document, which must accompany the title application, Form MV-1. In the case of an out-of-state vehicle, the
applicant is the first PA resident to whom ownership is assigned on the out-of-state title. Please take time to verify that
assignments on ownership documents are complete and contain required signatures. NOTE: If the vehicle is being
leased, check the appropriate block on Form MV-1, Section B, and attach completed Form MV-1L.

OWNER - List the applicant’s actual full last name, first name and middle name or full business name. Please DO
NOT use nicknames or first and middle initials. The applicant’s name is to be listed on the title application as it
appears on the valid Pennsylvania identification credential you examined.

PA DL/ID# OR BUS ID # - List the applicant’s Pennsylvania Driver’s License or Pennsylvania Identification Card
Number. If a business, list the business’s identification number (i.e., EIN number).

DATE OF BIRTH - List the applicant’s date of birth.

DEALER ID NUMBER - If the applicant is a dealership, list the dealer ID number as registered with the Bureau of
Motor Vehicles.

CO-PURCHASER - If two individuals are applying for joint ownership as applicants, list the second individual’s
actual last name, first name and middle name. NOTE: If there is a co-purchaser, be sure to read the "NOTE"
regarding joint tenants with right of survivorship and check the block, if applicable, in Section B.

DATE ACQUIRED/PURCHASED - List the date the APPLICANT received or purchased and was assigned
ownership of the vehicle. This date should be listed numerically. EXAMPLE: mm/dd/yyyy.

STREET - List applicant’s full street address and P.O. Box number, Rural Delivery Route number or apartment
number, if such numbers apply. (NOTE: P.O. Box numbers may be used in addition to the actual address,
but cannot be used as the only address.) The applicant’s address listed on the valid Pennsylvania identification
credential must agree with the address information that is being recorded on the title application and vehicle
record. The exceptions to this address requirement are U.S. Armed Forces personnel or their dependents;
an employee of federal or state government or their immediate families whose workplace is located
outside of Pennsylvania; or companies that have no Pennsylvania office and use the vehicle to regularly
carry on business within the commonwealth. If the applicant is entitled to this exception, they must complete
and attach Form MV-8, “Self Certification for Proof of Residency.” In addition, they must attach a letter from their
employer on their employer’s letterhead to document their out-of-state employment status, or attach a copy of
their Photo ID issued by their employer. If they are an immediate family member of a person meeting one of the
allowable exceptions, they must attach documentation for the person entitled to the exception.

CITY - List the full city name. Please DO NOT abbreviate.

STATE - List the official state abbreviation designated by the U.S. Postal Service. If Pennsylvania, list PA.

ZIP - List the full, correct zip code. Please take time to verify the zip code.

COUNTY CODE - Indicate the actual county of residence by listing the appropriate county code from the table
below:
COUNTY CODES:
01 - ADAMS
02 - ALLEGHENY
03 - ARMSTRONG
04 - BEAVER
05 - BEDFORD
06 - BERKS
07 - BLAIR
08 - BRADFORD
09 - BUCKS
10 - BUTLER
11 - CAMBRIA
12 - CAMERON
13 - CARBON
14 - CENTRE
15 - CHESTER
16 - CLARION
17 - CLEARFIELD
18 - CLINTON
19 - COLUMBIA
20 - CRAWFORD
21 - CUMBERLAND
22 - DAUPHIN
23 - DELAWARE
24 - ELK
25 - ERIE
26 - FAYETTE
27 - FOREST
28 - FRANKLIN
29 - FULTON
30 - GREENE
31 - HUNTINGDON
32 - INDIANA
33 - JEFFERSON
34 - JUNIATA
35 - LACKAWANNA
36 - LANCASTER
37 - LAWRENCE
38 - LEBANON
39 - LEHIGH
40 - LUZERNE
41 - LYCOMING
42 - MCKEAN
43 - MERCER
44 - MIFFLIN
45 - MONROE
87
46 - MONTGOMERY
47 - MONTOUR
48 - NORTHAMPTON
49 - NORTHUMBERLAND
50 - PERRY
51 - PHILADELPHIA
52 - PIKE
53 - POTTER
54 - SCHUYLKILL
55 - SNYDER
56 - SOMERSET
57 - SULLIVAN
58 - SUSQUEHANNA
59 - TIOGA
60 - UNION
61 - VENANGO
62 - WARREN
63 - WASHINGTON
64 - WAYNE
65 - WESTMORELAND
66 - WYOMING
67 - YORK


JOINT OWNERSHIP - When applying for a title with a co-purchaser other than a spouse, the information
contained in the "NOTE" is important. If the block is not checked, the certificate of title will be issued as
"TENANTS IN COMMON."
-
JOINT TENANTS WITH RIGHT OF SURVIVORSHIP refers to a vehicle titled to more than one person, where
on the death of one owner, the vehicle goes to the surviving owner(s). This automatically applies for a
spouse.
-
TENANTS IN COMMON refers to a vehicle titled to more than one person, where on the death of one owner
of the vehicle, the deceased owner’s interest in the vehicle will go to his or her heirs or estate.
LEASE VEHICLE - Check block and complete Form MV-1L, if the vehicle is being leased. If the vehicle is leased
and registration is to be issued and Form MV-1L is not attached, the application will be rejected.
SECTION C - MILEAGE INFORMATION
List the mileage shown on the vehicle odometer. If the actual mileage differs from that shown on the vehicle odometer, or
if actual mileage is in excess of its mechanical limits, check the appropriate block in Section C. Once the mileage reading
is listed, this information may not be erased or otherwise altered. It is not necessary to attach a separate odometer
disclosure statement; however, the mileage information contained on the attached proof of ownership must be completed.
The Federal Truth in Mileage Act requires the mileage to be disclosed at the time ownership of a vehicle is transferred.
The agent will verify the odometer reading and record the reading on the proof of ownership document. Usually, the
applicant is making application for a Pennsylvania Certificate of Title at the same time; therefore, the agent will record the
same odometer reading on Form MV-1. However, in instances where the application for Pennsylvania Certificate of Title
is made after the ownership transfer, such as out-of-state purchases where an intransit registration plate was issued, the
odometer readings may be different. When an applicant requests an agent to complete Form MV-1 after the ownership
document has already been transferred and additional mileage was placed on the vehicle, the agent will record the new
odometer reading on Form MV-1. This will also assist the agent in determining if the applicant qualifies for an exemption
from CARB certification on Form MV-9, “Compliance or Exemption for the Pennsylvania Clean Vehicle Program.” In this
instance, the odometer reading that will be entered on PennDOT’s CARAT’s System will be the odometer reading found
on the proof of ownership document and not the odometer reading found on Form MV-1.
SECTION D - LIEN INFORMATION
If no lien is to be recorded, check the box provided indicating no lien. NOTE: An individual may be listed as the lienholder
on a vehicle record; however, the individual may not repossess the vehicle under the Motor Vehicle Sales and Finance
Act using Form MV-217A, “Application By Financial Institutions for Certificate of Title After Default by Owner.” When an
individual is listed as lienholder and a default occurs, the procedure listed for “Judgment and Execution” on Form
MV-217, “Application for Certificate of Title After Default by Owner,” must be followed.

FIRST LIEN
-
If there is no lien, the “If No Lien” block must be checked.
-
If the lien is to be recorded as an ELT, check yes. If not, check no.
o

If yes, List FIN number in space provided.
List the complete name, street address, city, state and zip code for the first lienholder.
If a second lien is to be recorded, complete the second lien information section following the same instructions for
completion of the first lien information.
NOTE: When Section D is completed requesting that two liens be recorded on the Pennsylvania Certificate of
Title, the title will be mailed or sent electronically to the first lienholder.
SECTION E - VEHICLE TRADED
Complete this section only if the applicant traded a vehicle for the vehicle they are acquiring and are applying for PA
Certificate of Title.
List the make of vehicle, Vehicle Identification Number (VIN), model year and body type of the traded vehicle following the
guidelines for completion of Section A.

CONDITION OF VEHICLE - Check the block that best describes the condition of the traded vehicle. NOTE: In
most cases, the condition of the traded vehicle should, within reason, correspond to the make and model
year. If not, please attach a brief note of explanation.
88
SECTION F - ADDITIONAL VEHICLE INFORMATION
NOTE: If the vehicle is a mobile home, DO NOT complete this section.

If the vehicle is a passenger vehicle:
-
Check passenger block.
-
SEATING CAPACITY - List the number of passengers that can be transported in the vehicle, excluding the
driver.

If the vehicle is a taxi, check the taxi block and list the seating capacity. If the taxi seats more than eight
passengers, excluding the driver, it must be titled and registered as a bus.

If the vehicle is a limousine, check the limousine block and list the seating capacity. If the limousine is not used for
the transportation of persons for compensation, the vehicle will not be issued a special limousine registration
plate.

If the vehicle is a bus, list the seating capacity. Seating capacity includes the driver.

-
Check the appropriate block indicating whether the vehicle will be used as a school bus, mass transit or other
bus.
-
If there is a check in the "other bus" block, attach a statement: (1) explaining the intended use of the bus; (2)
stating whether or not a fee to ride the bus is/will be charged; and (3) stating whether or not the bus is/will be
operated under I.C.C. or P.U.C. regulations.
If the vehicle is a motorcycle, motor-driven cycle or moped:
-
CYLINDER CAPACITY - Check appropriate block.
-
BRAKE HORSEPOWER - Check appropriate block.
-
OPERABLE PEDALS - Check appropriate block.
-
MAXIMUM DESIGN SPEED - Check appropriate block.
-
AUTOMATIC TRANSMISSION - Check appropriate block.
-
DESIGNED/ALTERED FOR ROAD USE - Check appropriate block indicating whether or not the vehicle was
manufactured, or has been altered, for use on the highway.
NOTE: If the vehicle is a new vehicle, the cylinder capacity and the brake horsepower will be printed on
the MCO. If the vehicle was previously titled out-of-state and this information is not known, or is not
found on the out-of-state title, contact a local cycle dealer selling the make of the vehicle.

If the vehicle is a motor home:
-
CHASSIS MANUFACTURER - List the name of the company who manufactured the chassis of the vehicle.
NOTE: If it is a new vehicle that was manufactured in two stages, this information will be printed on
the MCO for the chassis.


BODY MAKE - List the full trade name of the body of your vehicle.
Trailers and all other vehicles not listed above.
-
NUMBER OF AXLES - List total number of axles.
-
REQUESTED REGISTERED GROSS WEIGHT - List the registered gross weight at which the applicant
wishes to register the vehicle, including load.
-
SUM OF GAWR’s (Gross Axle Weight Ratings) - Add the maximum weight capacities for each axle and list
the sum.
-
UNLADEN WEIGHT - List the weight of the vehicle, fully equipped for service excluding the weight of any
load. Include this information for trailers.
If the vehicle is a truck or truck tractor which will be operated in combination:
-
REQUESTED REGISTERED GROSS COMBINATION WEIGHT - List the registered gross combination
weight the applicant is requesting.
89
-
GROSS COMBINATION WEIGHT RATING - List the gross combination weight rating as established by the
manufacturer. This information may be found on the vehicle’s VIN plate and/or printed on the MCO, if a new
vehicle.
SECTION G - APPLICATION FOR REGISTRATION

PLATE INFORMATION
-
If original plate issuance, check block indicating either; (1) plate is to be issued by PennDOT, (2) exchange
plate is to be issued by PennDOT, or (3) temporary plate is being issued by a full agent. NOTE: If plate is to
be issued by PennDOT, valid proof of insurance must be attached.
-
Temporary Plate Number - Place the sticker for the corresponding plate that was issued with the temporary
plate, on the line provided for the temporary plate number. A temporary plate is valid for 90 days. NOTE:
Before placing the sticker on Form MV-1, please be sure to “hand write” the plate number in the space
provided. This will ensure that all three copies of Form MV-1 have the registration plate information recorded.
NOTE: Temporary registration may not be issued on Form MV-1 for reconstructed, specially constructed
or recovered theft vehicles, for vehicles to be issued apportioned registration, for vehicles that need to
follow importation procedures or for vehicles with a court order as the proof of ownership document.
PennDOT will issue the registration credentials at the time the application is processed. The vehicle may
not be operated on the highway until the registration credentials are received.

TRANSFER OF A PREVIOUSLY ISSUED PLATE - Check this block if the applicant is transferring a registration
plate from another vehicle.

TRANSFER AND RENEWAL OF PLATE - Check this block if the applicant is transferring a registration plate from
another vehicle and renewal of that plate is needed.

TRANSFER OF PLATE - Check this block if the applicant is transferring a registration plate from another vehicle.
The applicant may be eligible to renew their motor vehicle for either a one-year or two-year registration
period. Both registration periods and the required fees are provided on the registration renewal form or Form
MV-70S, “Bureau of Motor Vehicles Schedule of Fees.” NOTE: If the fee listed in the “2-yr. fee” block on the
registration renewal form is “N/A,” the vehicle type is not eligible to renew for a two-year period.

TRANSFER AND REPLACEMENT OF PLATE - Check this block if the applicant is transferring a registration
plate from another vehicle and replacement of the plate is needed.

PLATE NUMBER - List registration plate number being transferred.

EXPIRES - List month and year of expiration of registration plate as shown on the applicant’s registration card for
the plate being transferred.

REASON FOR REPLACEMENT - Check appropriate block for reason for replacement of plate. NOTE: If "NEVER
RECEIVED" block is checked, applicant must submit a completed Form MV-44.

TRANSFERRED FROM TITLE NUMBER - List title number of the vehicle from which registration plate is being
transferred.

VIN - List Vehicle Identification Card Number of vehicle from which registration plate is being transferred.

SIGNATURE OF PERSON FROM WHOM PLATE IS BEING TRANSFERRED (if other than applicant) - If the
plate was not taken from a vehicle registered in the applicant’s name, the signature of the person to whom the
plate was previously registered is required.

RELATIONSHIP TO APPLICANT - Relationship of person from whom the plate is being transferred must be
listed. Under Section 1314(a) of the Pennsylvania Vehicle Code, a plate may be transferred between spouses or
between parent(s) including step-parent(s) or parent(s)-in-law and their child(ren) including step-child(ren) or
child(ren)-in-law. A plate may also be transferred: (1) to or from a vehicle leased by an individual; and (2) to or
from a sole proprietorship by the sole owner of such business.

INSURANCE INFORMATION - List the name of the applicant’s insurance company, policy number, NAIC
number, and policy effective and expiration dates covering this vehicle. If a policy number has not been issued,
attach a copy of the insurance binder. NOTE: The applicant’s signature on this application acknowledges
that their operating privilege and registration may be suspended if financial responsibility is not
maintained for the period of registration.
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
ISSUING AGENT INFORMATION
-
Month, day and year of issuance of the temporary registration plate or the transfer of temporary registration
must be listed. No alteration of date will be accepted. This date certifies the date the authorized agent verified
the applicant had valid proof of financial responsibility.
-
Issuing Agent - Print name exactly as registered with the Bureau of Motor Vehicles.
-
Agent Number - List card agent identification number, full agent identification number or dealer identification
number.
-
Issuing Agent Signature - Signature of issuing agent is required.
-
Telephone - List area code and business telephone number of issuing agent.
NOTE: The issuing agent information must be completed even if no registration was issued. The date would
be blank if no registration plate was issued or no transfer of registration was completed.
SECTION H - TAX/FEES

PURCHASE PRICE - List the correct purchase price. Purchase price includes any lien or other obligation
assumed by the purchaser. Enter total purchase price in Section I, including installation charges on contract sales
of mobile homes. If purchase price is less than 80% of the vehicle’s average fair market value, or the vehicle is
over 15 years old and the purchase price is less than $500, Form MV-3, "Motor Vehicle Verification of Fair Market
Value by the Issuing Agent," must be completed. If tax credit is claimed, evidence of tax paid must be attached.

LESS TRADE-IN - List amount of trade-in, if applicable.

TAXABLE AMOUNT - Determine the taxable amount by subtracting the trade-in amount received from the
purchase price. If there was no trade-in, the purchase price is the taxable amount.

Times 6% Sales Tax - Multiply taxable amount by 6% (.06). Residents of Allegheny County must pay an
additional 1 % sales tax. Multiply taxable amount by 7% (.07). Residents of the City of Philadelphia will pay an
additional 2 % sales tax. Multiply taxable amount by 8% (.08).

LESS TAX CREDIT - Credit will be granted for state sales and use taxes legally paid to another state, provided
such state grants similar tax credit for taxes paid to Pennsylvania. Refer to Form REV-227, "Sales and Use Tax
Credit Chart" found on Department of Revenue’s website at www.revenue.state.pa.us. Proof of payment from
state where tax was paid must be attached.
1. SALES TAX DUE - Sales tax due is the amount shown in sales tax block unless a tax credit is listed. If sales
tax credit is listed, determine sales tax due by subtracting tax credit from 6% sales tax (Allegheny County
residents pay 7% sales tax and City of Philadelphia residents pay 8%) and list proper amount.
1a. If claiming a tax exemption, indicate the proper exemption reason code from the reverse side of the white
copy of Form MV-1 [numeric codes 1 through 26 or 0 (explain in detail reason code)] in block 1A.
1b. List exemption authorization number (issued by Revenue Department, ICC or PUC) in block 1B, if
applicable.
1c. If the vehicle is a leased vehicle, 9,000 pounds or less, the lessor’s Public Transportation Assistance
Fund (PTA) Number must be listed in block 1C. If the applicant is unsure if they have a PTA Tax Number,
they may call the Tax Payer Service and Information Center at 717-787-1064.
2. TITLE FEE - List $51 fee.
3. LIEN FEE - List $24 fee, if recording a lien against this vehicle. NOTE: An additional $24 fee is required for
each subsequent lien recorded.
4. REGISTRATION OR PROCESSING FEE - If the applicant is applying for a registration plate from PennDOT
or a temporary plate has been issued, list appropriate registration fee or list the processing fee amount in this
block. The applicant may be eligible to register their motor vehicle for either a one-year or two-year
registration period. Required fees are provided on Form MV-70S, “Bureau of Motor Vehicles Schedule of
Fees.”
(a) If claiming retired status, Form MV-371, “Application for a Retired Person’s $10 Processing Fee on a
Vehicle Registration,” must be submitted.
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(b) If requesting a street rod plate, a $51 fee is required when transferring and replacing a previously issued
registration plate. NOTE: If a street rod plate is being requested on a newly purchased vehicle, the
$51 fee must be accompanied by the vehicle’s appropriate registration fee.
(c) Organizations covered under Section 1901(c) of the Pennsylvania Vehicle Code must submit the $10
processing fee. NOTE: If an applicant is eligible for a processing fee, in lieu of registration they
cannot obtain a two-year registration.
FEE EXEMPT CODE - If the applicant is a PennDOT approved organization qualifying under Section
1901(c) of the Pennsylvania Vehicle Code, list the 5 digit exemption code number assigned by PennDOT.
(d) If requesting a farm truck certificate of exemption, use Form MV-77A, “Application for Farm Vehicle 2
Year Certificate of Exemption,” in conjunction with Form MV-1 (Type A - $24, Type B - $24, Type C - $50,
Type D - $100.)
5. COUNTY FEE: The applicant’s county of residence may implement a fee of $5 for each non-exempt vehicle
registered to an address in that county. The $5 county fee is collected by PennDOT at the time a vehicle is
registered. For a listing of participating counties that enacted a fee for local use, refer to the Fee for Local Use
– Participating Counties Fact Sheet, found on our website at www.dmv.pa.gov.
6. DUPLICATE REGISTRATION FEE AND NUMBER OF CARDS: At the time of registration, replacement of
registration plate or transfer of registration plate, the cost per duplicate card is $2. List appropriate fee and
number of cards desired.
7. TRANSFER FEE: If the applicant is transferring a registration plate, list $9 transfer fee.
8. INCREASE FEE: If the applicant is transferring a registration plate from a vehicle to another vehicle in a
higher class and the registration fee is greater, list the increase in fee due.
9. REPLACEMENT FEES:
a. Registration Card: The fee for a replacement registration card at any other time than listed in #6 above
is $6. If additional registration cards are desired, the fee is $6 for each card.
b. Registration Plate: The fee for a replacement registration plate is $11. In conjunction with replacement
of your plate, you will receive one registration card. If additional registration cards are desired, the fee is
$2 for each card.
c.
Weight Class Sticker: There is no fee for a replacement weight class sticker. Along with the replacement
of your weight class sticker, you will receive one registration card. If additional registration cards are
desired, the fee is $6 for each card.
10. TOTAL PAID – Add blocks 1 thru 9 and list the total amount. Send a check or money order made payable to
the “Commonwealth of Pennsylvania.”
SECTION I - SEAL AND APPLICATION FOR TITLE

APPLICANT CERTIFICATION - The applicant refers to the person(s) whose name(s) appears in Section B. The
application must be signed in the presence of a notary public, if notarizing, or in the presence of an employee of a
dealership authorized to verify signatures.
-
If one purchaser is applying for certificate of title, his or her signature must appear on the first line in the space
provided. When the vehicle is in the name of a company/corporation, the signature of an authorized
representative is required. The title of the authorized signer for a business must appear on the second line.
-
If joint ownership, the co-purchaser’s signature must appear on the second line in the space provided.
-
If there are two owners for assignment, both have to be present for signature and notarization or verification
of signature.
-
List the applicant’s complete telephone number, including the area code. The telephone number will only be
used to assist in processing the application.
-
Notarization of application section (WHITE COPY ONLY) must be completed by the authorized agent and
stamp affixed or verification in lieu of notarization may be used by agents/licensed dealers with a DIN 85, 86
or 87 and those who issue temporary registration plates. All other authorized agents must continue to notarize
documents.
NOTE: Section I must be signed after the form is completed in its entirety, including payment for all fees due.
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APPLICATION FOR CERTIFICATE OF TITLE FOR MOBILE HOME OR MANUFACTURED HOME
When transferring ownership of a mobile home or manufactured home, additional documentation must be included.
Effective August 29, 2014, if a mobile home or manufactured home that has been anchored to the ground to facilitate
connection with electricity, water and sewerage and that has been previously titled and used as a residence is offered for
sale or transfer, the transferor shall obtain a tax status certification from the Tax Claim Bureau of the county in which the
home is situated, showing the real estate taxes due on the home as shown by the Tax Bureau records as of the date of
the certification. This tax certification shall be provided to the transferee and PennDOT in conjunction with the transfer of
ownership.
NOTE: If a new mobile home or manufactured home is being titled using the Manufacturer’s Certificate of Origin (MCO)
as the proof of ownership, neither the tax status certification nor Form MV-16T is required.
The tax status certification must include the following information:

The parcel number assigned to the home.

The amount of current or delinquent taxes owed from the parcel number.

The date upon which a tax for the parcel number will accrue and the taxing period that the tax will cover.

The address and telephone numbers of the tax collection authority and tax claim bureau or equivalent
office.
Should taxes be due from the home, the transferor shall pay the delinquent real estate taxes in full or cause the taxes to
be paid in full and an updated tax status certification must be obtained and provided to the transferee and PennDOT
before the transfer is completed.
If the mobile home or manufactured home is NOT anchored to the ground to facilitate connections with electricity, water
and sewerage OR was not used as a residence, Form MV-16T, “Self-Certification of Exemption from Tax Status
Certificate When Transferring Ownership of a Mobile Home or Manufactured Home,” must be provided in lieu of the tax
status certification. Form MV-16T is to be completed by the transferors of the mobile home or manufactured home and
provided to the transferee to be submitted with the completed application for a Pennsylvania Certificate of Title.
MAILING REQUIREMENTS
Please use the unique post office box number printed in the upper right corner of Form MV-1 when mailing your
application to PennDOT. Completed applications and supporting documents must be submitted to PennDOT within 20
days from date of sale. NOTE: Dealers applying for a dealer title only must instead use P.O. Box 67470 and the zip
code of 17106-7470 and disregard the post office box number listed on the form.
Please Note: Authorized agents are under contract with PennDOT and may charge a market driven service (delivery)
fee. These are in addition to any PennDOT statutory fees for temporary, or in some cases, permanent motor vehicle
registration plates and cards or other related products and services offered by the agent. The agent’s service (delivery)
fees are market driven, and vary by agent. To compare service (delivery) fees, you are encouraged to contact the
authorized agents in your area for the applicable service (delivery) fees charged.
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FACT SHEET
Acceptable Proof of Identification Documents
For Completing Motor Vehicle Forms
PURPOSE:
This fact sheet provides the proper forms of personal identification documents required to be used by an
issuing agent to verify the identity of a person when completing motor vehicle forms.
REQUIREMENTS:
Issuing agents are required to attach a legible photocopy of the front and back of the accepted
identification credential, along with any title and/or registration application submitted to PennDOT for
processing. Agents may only accept one of the following credentials for identification purposes in order to
issue title and registration documents:
1.
2.
3.
4.
5.
A valid Pennsylvania Photo Driver’s License;
A valid Pennsylvania Photo Identification Card;
A valid Pennsylvania Photo Exempt Driver's License;
A valid Pennsylvania Photo Exempt Identification Card; or
A valid U.S. Armed Forces Common Access Card
 Dependents of Armed Forces personnel must provide a valid United States Uniformed Services
Identification and Privilege Card (DD Form 1173).
Each of the documents above must be in the same name as the name and address listed on the motor vehicle
applications. If the correct address does not appear on the Pennsylvania identification credentials, the
applicant must provide the agent with the Driver’s License Update Card. If the applicant does not have a
Driver’s License Update Card, they must obtain one prior to the agent completing the application for title and/or
registration.
NOTE: The requirements for Pennsylvania identification do not apply to the seller or sellers of a vehicle.
However, this does not exempt the seller or sellers from providing valid government issued photo identification
for identification purposes when completing motor vehicle applications as the seller of a vehicle.
When completing motor vehicle applications, agents are required to examine and analyze the identification
credential for purposes of validation. It is essential the authorized agent properly identifies the person whose
signature is being notarized or verified in lieu of notarization. Please be aware that an authorized agent may be
held legally responsible for notarizing or verifying a document without first establishing a person's identity. In
order to do this, the only documents that may be used to identify the individual making the application are a
valid PA Photo Driver’s License, a valid PA Photo Identification Card, a valid PA Photo Exempt Driver's
License, a valid PA Photo Exempt Identification Card or a valid U.S. Armed Forces Common Access Card.
Dependents of U.S. Armed Forces personnel must provide DD Form 1173. International Driver’s Licenses will
not be accepted and cannot be used to identify an individual making application. Issuing agents completing
motor vehicle applications for title and registration must maintain a front and back copy of the above stated
proofs of identification for a period of three years from the date of application.
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94
If unsure of the validity of the credential, DO NOT PROCESS the title application. Processing applications for
title and registration with any forms of identification other than those listed on this fact sheet, may result in the
suspension or termination of your agent contract.
NOTE: Title 67, Chapter 43.5 (f)(3) states "a copy of the document used for identification" must be retained at
the place of business of the issuing agent for at least three years." Issuing agents are required to retain a
photocopy of the front and back of one of the acceptable identification credentials listed above.
Please Note: Authorized agents are under contract to PennDOT and may charge a market driven service (delivery)
fee; these are in addition to any PennDOT statutory fees for temporary, or in some cases, permanent motor vehicle
registration plates and cards or other related products and services offered by the agent. The agent’s service (delivery)
fees are market driven, and vary by agent. To compare service (delivery) fees, you are encouraged to contact the
authorized agents in your area for the applicable service (delivery) fees charged.
95
New Driver’s License/Identi cation
Card Security Feature
FACT SHEET
April 2014
PennDOT began using a new security feature on December 5, 2011.
WHY IS PENNDOT ADDING THIS NEW SECURITY FEATURE?
PennDOT remains vigilant in taking proactive measures to mitigate fraud, such as identify theft, by introducing
a new, state of the art security element to Pennsylvania Driver’s Licenses and Identi cation Cards.
WHAT DOES IT LOOK LIKE?
The new security features uses “PA” which sits inside the Keystone symbol that is surrounded by a circle.
To view a sample driver’s license with the new security feature, visit PennDOT’s Driver and Vehicle Services
website at www.dmv.state.pa .us under the Identity/Security Information Center.
WHERE IS THE NEW SECURITY FEATURE ON DRIVER’S LICENSE/IDENTIFCATION CARDS?
The new security feature includes two symbols that are placed over both photo images on the driver’s license
and identi cation card.
WHAT IS SO UNIQUE ABOUT THE NEW ELEMENT?
The new security feature combines several holographic techniques to design and render a simple, striking
effect of a black & white switching hologram at high resolution. The black & white areas reverse when viewing
angle is changed by 90o, and the reversing effect works in bright, moderate and low-light environments.
WHAT MAKES THE NEW SECURITY FEATURE WORK?
Traditional holograms are designed to diffract light like a prism, resulting in a color rainbow effect
 It is uniquely designed to re ect rather than diffract light, resulting in a colorless hologram.
 In addition, it is designed to switch it’s positive and negative elements when the viewing angle is
rotated 90o
HOW WILL I KNOW IF I HAVE A DRIVER’S LICENSE/IDENTIFICATION CARD WITH THE NEW FEATURE?
 View the driver’s license or photo identi cation so that the laminate holographic design can be seen.
*
Note that the feature is colorless and appears black & white
o
 Without changing the angle of the viewing, rotate the card 90 left or right
*
The black & white elements will switch – the black becoming white and the white becoming
black within the design
o
o
 For night time or low light authentication, use a ashlight held at about a 30 to 60 angle to the card
surface so that the feature appears.
*
Rotate either the card or the ashlight 90o and the feature will switch the black & white
elements within its design
96
HOW LONG WILL IT TAKE FOR EVERYONE TO HAVE A DRIVER’S LICENSE/IDENTIFICATION CARD
WITH THE NEW FEATURE?
Since driver’s licenses and identi cation cards are issued on a four-year cycle, it will take four years for every
driver’s license/identi cation card holder to have a product with the new security feature.
IF I DON’T WANT TO WAIT UNTIL I RENEW, HOW DO I GET A DRIVER’S LICENSE/IDENTIFICATION
CARD WITH THE NEW SECURITY FEATURE?
You can complete an Application for a Non-Commercial Driver’s License Application for change/correction/
replacement (DL-80) or an Application to Replace/Correct Commercial Driver’s License (DL-80CD) and pay
the applicable fee. These applications can be downloaded from PennDOT’s Driver and Vehicle Services
website at www.dmv.state.pa.us.
DO ANY OTHER STATES OR JURISDICTIONS USE THIS NEW SECURITY FEATURE?
No; Pennsylvania is the rst state in the United States to begin using this new security feature.
HOW MUCH DOES THIS NEW SECURITY FEATURE COST THE TAX PAYER?
The cost of the new feature is so minimal that it will be absorbed in as part of the current photo fee.
97
UPDATED FEATURES TO THE PENNSYLVANIA
DRIVER’S LICENSE AND PHOTO ID CARD
FACT SHEET
June 2008
As part of PennDOT’s efforts to improve its products and services, several features on the Pennsylvania Driver’s
License and Photo ID Card have been updated. PennDOT began issuing updated products on February 28, 2005. All
products in the previous design will remain valid until their expiration date.
• Solid, non-fading vertical bands of
•
Previous Driver’s License
color replace fading bands of
color.
Web site has changed to
visitPA.com
Updated Driver’s License
• “JR” quick identifier map (located
•
•
•
Previous Junior Driver’s License
on the bottom right corner) is now
in blue with yellow lettering.
Solid, non-fading horizontal bands
of color replace the fading bands
of color.
The words “Junior Driver’s
License” now appears in blue.
Web site has changed to
visitPA.com
Updated Junior Driver’s License
• “ID” quick identifier map (located
•
•
Previous Photo ID Card
on the bottom right corner) is now
in blue with yellow lettering.
Solid yellow, non-fading vertical
band of color replaces blue fading
vertical bands of color.
Web site has changed to
visitPA.com
Updated Photo ID Card
• PennDOT has begun to issue
temporary Driver’s License and
Photo ID cards to individuals who
have never had a Pennsylvania DL
or Photo ID card, i.e. new drivers
and new residents. The temporary
DL or Photo ID card will be a valid
credential for 15 days. Once
validation is completed, individuals
will receive their permanent DL or
Photo ID card in the mail within 15
days.
98
ITEMS AGENTS SHOULD EXAMINE TO VALIDATE
IDENTIFICATION CREDENTIALS
Pull out your driver’s license or photo identification card and compare it to the identification
credential presented to you. This will assist you in determining the validity of the product.
VALID PENNSYLVANIA DRIVER’S LICENSE
Does the
driver’s license
contain a
three-digit code?
Does the driver’s
license contain a
signature?
Is the signature
in the correct
position?
Do the photos match?
VALID PENNSYLVANIA PHOTO IDENTIFICATION CARD
Does the
identification card
contain a
three-digit code?
Does the
identification
card contain a
signature?
Is the signature
in the correct
position?
Do the photos match?
Agents are required to examine and analyze the identification credential for the purposes of
validation. The information provided are examples of items agents should be examining on
the identification credential provided and is not an all inclusive list. There may be other items
agents may find during examination such as font size, photo askew, etc., that would indicate
the document, is invalid or unreliable.
99
TIPS FOR PROOF OF IDENTIFICATION SECTION
4 Agents are required to examine and analyze the identification credential for the purposes of
validation. The information provided are examples of items agents should be examining on
the identification credential provided and is not an all-inclusive list. There may be other items
that agents may find during examination such as font size, photo askew, etc., that would
indicate the document, is invalid or unreliable.
4 Only the five documents listed on the “Acceptable Proof of Identification Documents for
Completing Motor Vehicle Forms Fact Sheet” are acceptable for an agent to verify the
identity of a person completing motor vehicle forms. Passports are no longer accepted.
4 The Pennsylvania identification requirement does not apply to the seller or sellers of a
vehicle.
4 Agents should also examine the reverse side of the identification credential. Read the
information listed. There should not be any reference to “non-government issued” or other
such language.
4 International Driver’s Licenses are NOT acceptable.
4 The name listed on the identification credential must be the same name listed on the motor
vehicle application.
4 Accepting any identification, other than those listed on the “Acceptable Proof of Identification
Documents for Completing Motor Vehicle Forms Fact Sheet,” may result in suspension or
termination of your contract.
4 If you are not sure of the validity of the credential, DO NOT PROCESS the title application.
4 If you suspect the identification credential being presented is fraudulent, the title/registration
application should not be processed and should be returned to the customer. If possible, a
copy of the ID credential should be submitted to PennDOT’s Office of Risk Management at:
Pennsylvania Department of Transportation
Office of Risk Management
P.O. Box 69005
Harrisburg, PA 17106-9005
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FACT SHEET
Identification Requirements for Completion of Motor Vehicle Applications
By Business Organizations or Non-Profit Corporations
PURPOSE
This fact sheet explains the requirements for establishing the identity and authority of an individual for the purposes of
completing Pennsylvania Certificate of Title applications (buying or selling) on behalf of a business organization or a nonprofit corporation. A business organization includes a sole proprietorship, a general or limited partnership, corporation, a
limited liability partnership (LLP) or a limited liability company (LLC).
APPLICANT REQUIREMENTS (Buyer)
An applicant for title must establish:
(1) His/her identity; Please refer to the “Acceptable Proof of Identification Documents for Completing Motor Vehicle
Forms Fact Sheet” for acceptable proofs of identification.
(2) The existence of the business organization or non-profit corporation, in whose name the title is to be issued,
(Pennsylvania address for business must be listed), such as:
(a) A utility bill in the name of the business; or,
(b) A document issued by a federal or state government agency recognizing or authorizing the
existence of the business organization or non-profit corporation. An example is a document such as a
fictitious name filing form or a certificate of registration for the business issued by the Department of
Revenue or Department of State; or,
(c) A document creating or governing the business organization or non-profit corporation. An example is the
by-laws or articles of incorporation of a corporation, a partnership agreement for a partnership or LLP or
a certificate of organization or operating agreement for an LLC.
(3) His/her actual authority to act on behalf of the business organization or non-profit corporation to apply for title.
SELLER REQUIREMENTS
A seller of the vehicle must establish:
(1) His/her identity; Please refer to the “Acceptable Proof of Identification Documents for Completing Motor Vehicle
Forms Fact Sheet” for acceptable proofs of identification.
(2) His/her actual authority to act on behalf of the business organization or non-profit corporation to apply for title.
AGENT RESPONSIBILITIES
Proof of Individual Identity
An issuing agent must have satisfactory evidence the person appearing before them is the person executing the
application to obtain title to a motor vehicle in the name of a business organization or non-profit corporation. For this
purpose, the issuing agent is required to establish proof of identity for the person by examining one form of valid proofs of
identification as listed on the “Acceptable Proof of Identification Documents for Completing Motor Vehicle Forms Fact
Sheet.”
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101
Proof of Authorization
The person must establish his/her actual authority to act on behalf of the business organization or non-profit corporation
making application for a Pennsylvania title. The individual must be the person indicated in the chart below and provide
written documentation clearly indicating the person’s position within that business, organization or non-profit corporation.
If the individual making application for the title is an employee of the business organization or non-profit corporation, written
documentation, on organization letterhead, clearly indicating the person’s authority to act on behalf of the business
organization or non-profit corporation must be provided. The written documentation must be signed by one of the
authorized person(s) identified on the chart.
If the individual making application for the business organization or non-profit corporation is not one of the persons
identified in the chart or an authorized employee, a valid power of attorney executed by an authorized person on behalf of
the business organization or non-profit corporation must be provided. NOTE: A power of attorney used in this situation
must be made not more than 90 days before the application is received by PennDOT.
Sole Proprietorship
PERSON WHO HAS AUTHORITY TO COMPLETE A TITLE
APPLICATION FOR A BUSINESS ENTITY
(a) Sole proprietor
Partnership
(a) A Partner
Corporation
(Profit & Non-Profit)
Limited Liability Partnership (LLP)
(a) Director, if authorized
(b) Executive Officer as indicated in the Articles of Incorporation
BUSINESS ENTITY
Limited Liability Corporation (LLC)
(a) A Partner
(a) Member, if member-managed LLC
(b) Manager, if manager-managed LLC
PennDOT requires the agent to maintain copies of the proof of the applicant’s identity, the applicant’s authority to complete
the title application and the document used to provide existence of the business organization or non-profit corporation.
NOTE: No agent, including an online agent, may process any motor vehicle application containing an out-of-state
address. These applications and supporting documents must be forwarded to PennDOT for processing.
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FACT SHEET
Address Requirements for Titling and/or Registering a Vehicle
in Pennsylvania
PURPOSE
This fact sheet explains Pennsylvania address requirements for all applications to title, and/or register
a vehicle, or any application requesting a change of address.
REQUIREMENTS
Pennsylvania Address:
Effective Jan. 31, 2006, only a Pennsylvania address may be recorded on title and registration
products. All applications to title, and/or register a vehicle, or any application requesting a change of
address must list the customer's bona fide Pennsylvania numbered street address. (This applies to
companies as well.) The address listed on the customer’s acceptable proof of identification must be
the same address listed on the title and/or registration application.
The only exceptions to motor vehicle documents being processed with an out-of-state address are:
 U.S. Armed Forces personnel or their dependents.
 An employee of federal or state government or their immediate families whose workplace is
located outside of Pennsylvania.
 A business located outside of Pennsylvania with no Pennsylvania location and the vehicle is
regularly operated in carrying on business within this commonwealth.
 A Park Model Trailer that is permanently located in Pennsylvania.
If the applicant is entitled to one of the above exceptions, Form MV-8, “Self Certification for Proof of
Residency,” must be completed and attached to the title and/or registration application or the change
of address request along with a letter from the applicant’s employer, on employer letterhead, to
document the applicant’s status, or the applicant may attach a copy of their current photo ID issued
by their employer.
NOTE: Mobile home titling applications are exempt from the Pennsylvania address requirement.
Form MV-8 is not required when titling a mobile home to an out-of-state address.
All applications where an out-of-state address is requested MUST be forwarded to PennDOT for
processing along with the required documentation. No agent, including an on-line agent, may
process any motor vehicle application containing an out-of-state address. These applications
and supporting documents must be forwarded to PennDOT for processing.
Pennsylvania residents who lease a vehicle from a leasing company located outside of the
commonwealth may still title and register the vehicle in Pennsylvania provided the lessee is in fact a
Pennsylvania resident, and provides one of the identification documents required to title and/or
register a vehicle in Pennsylvania. This means that when the application for title and registration is
completed and submitted to PennDOT with Form MV-1L, "Application for Lessee Information," blocks
2, 6 or 7 must be checked indicating the lessee is responsible for all registration documents. In
addition, if the lessee is requesting an out-of-state address he/she must qualify for one of the out-ofstate address exemptions and must comply with submitting the necessary documents to obtain the
out-of-state address. However, if blocks 0, 1 or 5 are checked indicating the leasing company is
responsible for all registration documents and the leasing company is requesting an out-of-state
January 2016
www.dmv.pa.gov
103
address, they must qualify for one of the out-of-state address exemptions and must comply with
submitting the necessary documents to obtain the out-of-state address. Please keep in mind any
applications requesting an out-of-state address must still be submitted to PennDOT for processing.
Post Office Box:
Post Office Box addresses may only be used in conjunction with a bona fide numbered street
address. Post Office Box address alone is not permitted. The Pennsylvania Vehicle Code requires
actual or bona fide addresses on applications for title and registration.
Care Of (C/O):
C/O (care of) addresses are not permitted. The Pennsylvania Vehicle Code requires actual or bona
fide addresses on applications for title and registration.
The only exception to this is when an insurance company is requesting a certificate of salvage.
PennDOT allows insurance companies to request a certificate of salvage in their name with a C/O to
a salvage auction with the salvage auction's address.
Examples of how an address would be recorded on MV records:
1st line: Street address - this line would contain the physical street address information.
2nd line: Additional address information - This line would contain any addition address information,
such as an apartment number or any P.O. Box information.
3rd line: City, State and Zip Code.
John Public
23 Bull Drive
Apt. 3
Harrisburg, PA 17104
Jane Public
123 Main Street
P.O. Box 4
Harrisburg, PA 17106
104
MV-8 (8-16)
SELF CERTIFICATION FOR PROOF OF
RESIDENCY
For Department Use Only
Bureau of Motor Vehicles • PO Box 68293 • Harrisburg, PA 17106-8293
OUT-OF-STATE ADDRESS: Motor vehicle documents to an out-of-state address will not be issued,
EXCEPT in the case of: U.S. Armed Forces personnel and employees of federal or state governments or
their families whose workplace is located outside of Pennsylvania, a business located outside of
Pennsylvania with no Pennsylvania office, or a Park Model Trailer permanently located in Pennsylvania.
This form must also be submitted when applying for a Persons with Disability Parking Placard using
Form MV-145A to request issuance to an out-of-state address. If any of these exceptions applies to you,
please check the appropriate box in Section C and include documentation with this application.
A
B
VEHICLE INFORMATION
Title Number
Vehicle Identification Number
VEHICLE OWNER INFORMATION
Registration Plate Number
Last Name (or Full Business Name)
First Name
Middle Name
Co-Applicant Last Name
First Name
Middle Name
Date of Birth
PA DL/Photo ID#
or Bus. ID#
PA DL/Photo ID#
Date of Birth
Current Street Address
State
City
C
Zip Code
CERTIFICATION
I certify that my workplace is located outside of Pennsylvania and I am employed by, or am an immediate family
member of a person employed by:
U.S. Armed Forces
Federal Government
Person meeting exemption (check one):
Self
Pennsylvania State Government
Spouse
Dependent Child
Please attach a letter from your employer on their letterhead to document your status, or attach a copy of your current
photo ID issued by your employer. If you are the immediate family member of a person meeting one of the allowable
exceptions, attach documentation for the person entitled to the exception.
I certify that the business is located outside of Pennsylvania with no Pennsylvania location and this vehicle is
regularly operated in carrying on business within this commonwealth. Please attach documentation showing the
existence of the business in a state other than Pennsylvania, the authorized person’s out-of-state driver’s license and
documentation indicating where the vehicle is being used in Pennsylvania.
I certify that the vehicle is a Park Model Trailer and is permanently located in Pennsylvania. Please attach a copy
of your out-of-state driver's license or photo identification and documentation of where the Park Model Trailer is located
in Pennsylvania.
D
SIGNATURE
I hereby certify under penalty of law that ALL information is TRUE and CORRECT and that I understand that any
misstatement of fact is a misdemeanor of the third degree punishable by a fine up to $2,500 and/or imprisonment up to
one year (18 Pa.C.S. Section 4904[b]).
Applicant’s Signature
Date
Telephone Number
Co-Applicant’s Signature
Date
Telephone Number
Visit us at www.dmv.pa.gov or call us at 717-412-5300. TTY callers — please dial 711 to reach us.
NOTE: If applicant is requesting an out-of-state address on Form MV-8,
they must be forwarded to PennDOT for processing
105
106
Instructions for Completing
Form MV-4ST,
"Vehicle Sales and Use
Tax Return/Application
for Registration"
107
FACT SHEET
Instructions for Completing Form MV-4ST, “Vehicle
Sales and Use Tax Return/Application for Registration”
(FOR PENNDOT AUTHORIZED AGENTS USE ONLY)
This form is used to obtain a Pennsylvania Certificate of Title for vehicles currently titled in Pennsylvania.
DISTRIBUTION OF FORM COPIES
1. The white copy is always submitted to PennDOT.
2. The yellow copy is always retained by the dealer or full agent and is to be retained for at least three years. If a
temporary registration card or plate is issued, the yellow copy becomes the dealer/agent’s record of such issuance.
3. The pink copy is always retained by the individual or business in whose name the title is to be issued.
TRANSFER OF OWNERSHIP
The applicant is the first individual(s), corporation, business, etc., to whom vehicle ownership is assigned on the attached
Pennsylvania Certificate of Title. Reassignment to a second applicant is only acceptable if the attached Pennsylvania
Certificate of Title assigned is a pre-1989 certificate of title.
The assignment information on the attached Pennsylvania Certificate of Title must be completed, including the odometer,
lienholder, purchaser name and address, seller signature(s), purchaser signature(s), and notary public information.
FORM COMPLETION INSTRUCTIONS
SECTION A – VEHICLE PURCHASED

PA TITLE NUMBER: List the complete title number.

MAKE OF VEHICLE: List the full trade name of the vehicle.
EXAMPLES: Ford
Chevrolet
Chrysler
DO NOT LIST MODEL NAMES SUCH AS:
Mustang
Cavalier
New Yorker

MODEL YEAR: List the model year of the vehicle as assigned by the manufacturer. This year should agree with
what is printed on the proof of ownership document.

VEHICLE IDENTIFICATION NUMBER (VIN): List the complete VIN as shown on the VIN plate attached to the
vehicle by the manufacturer. This number should agree with the VIN shown on the proof of ownership.

CONDITION: Check the condition of the vehicle.
SECTION B – SELLER
 List the seller’s actual full last name, first name and middle name or full business name.
SECTION C & D – 1st AND 2nd PURCHASER(S)
NOTE: Form MV-4ST allows for a reassignment of ownership to a second applicant (in Section D) ONLY if the
Pennsylvania Certificate of Title assigned is a pre-1989 certificate of title.

List the applicant’s actual full last name, first name and middle name or full business name. Please DO NOT use
nicknames or first and middle initials. The applicant’s name is to be listed on the title application as it appears on
the valid Pennsylvania identification credential you examined.

PA DL/ID# OR BUS ID#: List the applicant’s Pennsylvania Driver’s License or Pennsylvania Identification Card
Number. If a business, list the business’s identification number (i.e., EIN number).

DATE OF BIRTH: List the applicant’s date of birth.
December 2016
- over -
108

CO-PURCHASER: If two individuals are applying for joint ownership as applicants, list the second individual’s
actual last name, first name and middle name. NOTE: If there is a co-purchaser, be sure to read the "NOTE"
regarding joint tenants with right of survivorship and check the block, if applicable, in Section I.

STREET: List applicant’s full street address and P.O. Box number, Rural Delivery Route number or apartment
number, if such numbers apply. (NOTE: P.O. Box numbers may be used in addition to the actual address,
but cannot be used as the only address.) The applicant’s address listed on the valid Pennsylvania identification
credential must agree with the address information that is being recorded on the title application and vehicle
record. The exceptions to this address requirement are U.S. Armed Forces personnel or their dependents;
an employee of federal or state government or their immediate families whose workplace is located
outside of Pennsylvania; or companies that have no Pennsylvania office and use the vehicle to regularly
carry on business within the commonwealth. If the applicant is entitled to this exception, they must complete
and attach Form MV-8, “Self Certification for Proof of Residency.” In addition, they must attach a letter from their
employer on their employer’s letterhead to document their out-of-state employment status, or attach a copy of
their photo ID issued by their employer. If they are an immediate family member of a person meeting one of the
allowable exceptions, they must attach documentation for the person entitled to the exception.

CITY: List the full city name. Please DO NOT abbreviate.

STATE: List the official state abbreviation designated by the U.S. Postal Service. If Pennsylvania, list PA.

ZIP: List the full, correct zip code. Please take time to verify the zip code.

DATE ACQUIRED/PURCHASED: List the date the APPLICANT received or purchased and was assigned
ownership of the vehicle. This date should be listed numerically. EXAMPLE: mm/dd/yyyy.

COUNTY CODE: Indicate the actual county of residence by listing the appropriate county code from the table
below:
COUNTY CODES:
01 - ADAMS
02 - ALLEGHENY
03 - ARMSTRONG
04 - BEAVER
05 - BEDFORD
06 - BERKS
07 - BLAIR
08 - BRADFORD
09 - BUCKS
10 - BUTLER
11 - CAMBRIA
12 - CAMERON
13 - CARBON
14 - CENTRE
15 - CHESTER
16 - CLARION
17 - CLEARFIELD
18 - CLINTON
19 - COLUMBIA
20 - CRAWFORD
21 - CUMBERLAND
22 - DAUPHIN
23 - DELAWARE
24 - ELK
25 - ERIE
26 - FAYETTE
27 - FOREST
28 - FRANKLIN
29 - FULTON
30 - GREENE
31 - HUNTINGDON
32 - INDIANA
33 - JEFFERSON
34 - JUNIATA
35 - LACKAWANNA
36 - LANCASTER
37 - LAWRENCE
38 - LEBANON
39 - LEHIGH
40 - LUZERNE
41 - LYCOMING
42 - MCKEAN
43 - MERCER
44 - MIFFLIN
45 - MONROE
46 - MONTGOMERY
47 - MONTOUR
48 - NORTHAMPTON
49 - NORTHUMBERLAND
50 - PERRY
51 - PHILADELPHIA
52 - PIKE
53 - POTTER
54 - SCHUYLKILL
55 - SNYDER
56 - SOMERSET
57 - SULLIVAN
58 - SUSQUEHANNA
59 - TIOGA
60 - UNION
61 - VENANGO
62 - WARREN
63 - WASHINGTON
64 - WAYNE
65 - WESTMORELAND
66 - WYOMING
67 - YORK
SECTION E - VEHICLE TRADED
Complete this section only if the applicant traded a vehicle for the vehicle they are acquiring and they are applying for PA
Certificate of Title.
List the make of vehicle, Vehicle Identification Number (VIN), model year and body type of the traded vehicle following the
guidelines for completion of Section A.
CONDITION: Check the block which best describes the condition of the traded vehicle. NOTE: The condition of the
vehicle should, within reason, correspond to the purchase assigned in Section I.
SECTION F - APPLICATION FOR REGISTRATION


PLATE INFORMATION:
-
If original plate issuance, check block indicating either; (1) plate is to be issued by PennDOT, (2) exchange
plate is to be issued by PennDOT, or (3) temporary plate is being issued by a full agent. NOTE: If plate is to
be issued by PennDOT, valid proof of insurance must be attached.
-
Temporary Plate Number - Place the sticker for the corresponding plate that was issued with the temporary
plate on the line provided for the temporary plate number. A temporary plate is valid for 90 days. NOTE:
Before placing the sticker on Form MV-4ST, please be sure to “hand write” the plate number in the space
provided. This will ensure that all three copies of Form MV-4ST have the registration plate information
recorded.
TRANSFER OF A PREVIOUSLY ISSUED PLATE: Check this block if the applicant is transferring a registration
plate from another vehicle.
109

TRANSFER AND RENEWAL OF PLATE: Check this block if the applicant is transferring a registration plate from
another vehicle and renewal of that plate is needed. Be sure to collect and submit renewal fee.

TRANSFER OF PLATE: Check this block if the applicant is transferring a registration plate from another vehicle.
Be sure to collect and submit replacement fee. The applicant may be eligible to renew their motor vehicle for
either a one-year or two-year registration period. Both registration periods and the required fees are provided on
the registration renewal form or Form MV-70S, “Bureau of Motor Vehicles Schedule of Fees.” NOTE: If the fee
listed in the “2-yr. fee” block on the registration renewal form is “N/A,” the vehicle type is not eligible to renew for a
two-year period.

TRANSFER AND REPLACEMENT OF PLATE: Check this block if the applicant is transferring a registration plate
from another vehicle and replacement of the plate is needed. Be sure to collect and submit replacement fee.

PLATE NUMBER: List registration plate number being transferred.

EXPIRES: List month and year of expiration of registration plate as shown on the applicant’s registration card for
the plate being transferred.

REASON FOR REPLACEMENT: Check appropriate block for reason for replacement of plate. NOTE: If "NEVER
RECEIVED" block is checked, applicant must submit a completed Form MV-44.

TRANSFERRED FROM TITLE NUMBER: List title number of the vehicle from which registration plate is being
transferred.

VIN: List Vehicle Identification Number of vehicle from which registration plate is being transferred.

SIGNATURE OF PERSON FROM WHOM PLATE IS BEING TRANSFERRED (if other than applicant): If the plate
was not taken from a vehicle registered in the applicant’s name, the signature of the person to whom the plate
was previously registered is required.

RELATIONSHIP TO APPLICANT: Relationship of person from whom the plate is being transferred must be listed.
Under Section 1314(a) of the Pennsylvania Vehicle Code, a plate may be transferred between spouses or
between parent(s) including step-parent(s) or parent(s)-in-law and their child(ren) including step-child(ren) or
child(ren)-in-law. A plate may also be transferred: (1) to or from a vehicle leased by an individual; and (2) to or
from a sole proprietorship by the sole owner of such business.

Trailers, Trucks or Truck Tractors.

-
GVWR (Gross Vehicle Weight Rating): List the Gross Vehicle Weight Rating.
-
UNLADEN WEIGHT: List the weight of the vehicle fully equipped for service, excluding the weight of any load.
-
REQUESTED REGISTERED GROSS WEIGHT (INCLUDING LOAD): List the registered gross weight.
If the vehicle is a truck or truck tractor which will be operated in combination:
-
REQUESTED REGISTERED GROSS COMBINATION WEIGHT: List the registered gross combination
weight.

INSURANCE INFORMATION: List the name of the applicant’s insurance company, policy number, and policy
effective and policy expiration dates covering this vehicle. If a policy number has not been issued, attach a copy
of the insurance binder.

ISSUING AGENT INFORMATION:
-
Month, day and year of issuance of the temporary registration plate or the transfer of temporary registration
must be listed. No alteration of the date will be accepted. This date certifies the date the authorized agent
verified the applicant had valid proof of financial responsibility.
-
Issuing Agent: Print name exactly as registered with the Bureau of Motor Vehicles.
-
Agent Number: List card agent identification number, full agent identification number or dealer identification
number.
-
Issuing Agent Signature: Signature of issuing agent is required.
-
Telephone: List area code and business telephone number of issuing agent.
NOTE: The issuing agent information must be completed even if no registration was issued. The date would
be blank if no registration plate was issued or no transfer of registration was completed.
110
SECTION G - CERTIFICATION

CERTIFICATION:
-
When the applicant signs this section, after completion of the entire form, it certifies that all statements on this
form are true and correct.
-
The applicant refers to the person(s) whose name(s) appear in Section C and/or Section D.
-
PURCHASER – FIRST ASSIGNMENT: Signature of first purchaser must appear on the first line in the space
provided. When the vehicle is in the name of a company/corporation, the signature of an authorized
representative is required. The title of the authorized signer for a business must appear on the second line. If
applying for joint ownership, the co-purchaser’s signature must appear on the second line in the space
provided.
-
PURCHASER – SECOND ASSIGNMENT: If a second purchaser is shown in Section D, signature of the
second purchaser must appear in the space provided.
SECTION H - TAX/FEES
NOTE: The first column is for the fees owed by the purchaser listed in Section C. The second column is for
the fees owed by the purchaser listed in Section D, if applicable.

PURCHASE PRICE: List the correct purchase price. Purchase price includes any lien or other obligation assumed
by the purchaser. Enter total purchase price in Section I, including installation charges on contract sales of mobile
homes. If purchase price is less than 80% of the vehicle’s average fair market value, or the vehicle is over 15
years old and the purchase price is less than $500, Form MV-3, "Motor Vehicle Verification of Fair Market Value
by the Issuing Agent," must be completed. If tax credit is claimed, evidence of tax paid must be attached.

LESS TRADE-IN: List amount of trade-in, if applicable.

TAXABLE AMOUNT: Determine the taxable amount by subtracting the trade-in amount received from the
purchase price. If there was no trade-in, the purchase price is the taxable amount.

Sales Tax:
 Multiply taxable amount by 6% (.06).
Multiply taxable amount by 7% (.07), for residents of Allegheny County (additional 1 % sales tax).
Multiply taxable amount by 8% (.08), for residents of the City of Philadelphia (additional 2 % sales tax).
1. SALES TAX DUE: Sales tax due is the amount shown in sales tax block unless a tax credit is listed. If sales
tax credit is listed, determine sales tax due by subtracting tax credit from 6% sales tax (Allegheny County
residents pay 7% sales tax and City of Philadelphia residents pay 8%) and list proper amount.
1a. If claiming a tax exemption, indicate the proper exemption reason code from the reverse side of the white
copy of Form MV-4ST [numeric codes 1 through 26 or 0 (explain in detail reason code)] in block 1A.
1b. List exemption authorization number (issued by Revenue Department, ICC or PUC) in block 1B, if
applicable.
2. TITLE FEE: List $51 fee.
3. LIEN FEE: List $24 fee, if recording a lien against this vehicle. NOTE: An additional $24 fee is required for
each subsequent lien recorded.
4. REGISTRATION OR PROCESSING FEE: If the applicant is applying for a registration plate from PennDOT
or a temporary plate has been issued, list appropriate registration fee or list the processing fee amount in this
block. The applicant may be eligible to register their motor vehicle for either a one-year or two-year
registration period. Required fees are provided on Form MV-70S, “Bureau of Motor Vehicles Schedule of
Fees.”
(a) If claiming retired status, Form MV-371, “Application for a Retired Person’s $10.00 Processing Fee on a
Vehicle Registration,” must be submitted.
(b) If requesting a street rod registration plate, a $51 fee is required when transferring and replacing a
previously issued registration plate. NOTE: If a street rod plate is being requested on a newly
purchased vehicle, the $51 fee, must be accompanied by the vehicle’s appropriate annual
registration fee.
111
(c) For organizations covered under Section 1901(c) of the Pennsylvania Vehicle Code, include a $10
processing fee. NOTE: If an applicant is eligible for a processing fee in lieu of registration they
cannot obtain a two-year registration.
FEE EXEMPT CODE: If the applicant is a PennDOT approved organization qualifying under Section
1901(c) of the Pennsylvania Vehicle Code, list the 5 digit exemption code number assigned by PennDOT.
(d) If requesting a farm truck certificate of exemption, use Form MV-77A “Application for Farm Vehicle 2 Year
Certificate of Exemption,” in conjunction with Form MV-1 (Type A - $24, Type B - $24, Type C - $50, Type
D - $100.)
5. COUNTY FEE: The applicant’s county of residence may implement a fee of $5 for each non-exempt vehicle
registered to an address in that county. The $5 county fee is collected by PennDOT at the time a vehicle is
registered. For a listing of participating counties that enacted a fee for local use, refer to the Fee for Local Use
– Participating Counties Fact Sheet, found on our website at www.dmv.pa.gov.
6. DUPLICATE REGISTRATION FEE AND NUMBER OF CARDS: At the time of registration, replacement of
registration plate or transfer of registration plate, the cost per duplicate card is $2. List appropriate fee and
number of cards desired.
7. TRANSFER FEE: If the applicant is transferring a registration plate, list $9 transfer fee.
8. INCREASE FEE: If the applicant is transferring a registration plate from a vehicle to another vehicle in a
higher class and the registration fee is greater, list the increase in fee due.
9. REPLACEMENT FEES:
a. Registration Card: The fee for a replacement registration card at any other time than listed in #6 above
is $6. If additional registration cards are desired, the fee is $6 for each card.
b. Registration Plate: The fee for a replacement registration plate is $11. In conjunction with replacement
of your plate, you will receive one registration card. If additional registration cards are desired, the fee is
$2 for each card.
c.
Weight Class Sticker: There is no fee for a replacement weight class sticker. Along with the replacement
of your weight class sticker, you will receive one registration card. If additional registration cards are
desired, the fee is $6 for each card.
10. TOTAL PAID 1st Purchaser: Add blocks 1 thru 9 and list total amount due for column in box 10.
11. TOTAL PAID 2nd Purchaser: Add blocks 1 thru 9 and list total amount due for column in box 11.
12. GRAND TOTAL: Add blocks 10 & 11. List the total amount in Block 12. Send one check or money order
payable to the Commonwealth of Pennsylvania.
SECTION I – ADDITIONAL TITLE INFORMATION


JOINT OWNERSHIP: When applying for a title with a co-purchaser other than a spouse, the information
contained in the "NOTE" is important. If the block is not checked, the certificate of title will be issued as
"TENANTS IN COMMON."
-
JOINT TENANTS WITH RIGHT OF SURVIVORSHIP refers to a vehicle titled to more than one person, where
on the death of one owner, the vehicle goes to the surviving owner(s). This automatically applies for a
spouse.
-
TENANTS IN COMMON refers to a vehicle titled to more than one person, where on the death of one owner
of the vehicle, the deceased owner’s interest in the vehicle will go to his or her heirs or estate.
LEASE VEHICLE: Check block and complete Form MV-1L, if the vehicle is being leased. If the vehicle is leased
and registration is to be issued and Form MV-1L is not attached, the application will be rejected.
APPLICATIONS FOR CERTIFICATE OF TITLE FOR MOBILE HOME OR MANUFACTURED HOME
When transferring ownership of a mobile home or manufactured home, additional documentation must be included.
Effective August 29, 2014, if a mobile home or manufactured home that has been anchored to the ground to facilitate
connection with electricity, water and sewerage and that has been previously titled and used as a residence is offered for
sale or transfer, the transferor shall obtain a tax status certification from the Tax Claim Bureau of the county in which the
home is situated, showing the real estate taxes due on the home as shown by the Tax Bureau records as of the date of
112
the certification. This tax certification shall be provided to the transferee and PennDOT in conjunction with the transfer of
ownership.
NOTE: If a new mobile home or manufactured home is being titled using the Manufacturer’s Certificate of Origin (MCO)
as the proof of ownership, neither the tax status certification nor Form MV-16T is required.
The tax status certification must include the following information:

The parcel number assigned to the home.

The amount of current or delinquent taxes owed from the parcel number.

The date upon which a tax for the parcel number will accrue and the taxing period that the tax will cover.

The address and telephone numbers of the tax collection authority and tax claim bureau or equivalent office.
Should taxes be due from the home, the transferor shall pay the delinquent real estate taxes in full or cause the taxes to
be paid in full and an updated tax status certification must be obtained and provided to the transferee and PennDOT
before the transfer is completed.
If the mobile home or manufactured home is NOT anchored to the ground to facilitate connections with electricity, water
and sewerage OR was not used as a residence, Form MV-16T, “Self-Certification of Exemption from Tax Status
Certificate When Transferring Ownership of a Mobile Home or Manufactured Home,” must be provided in lieu of the tax
status certification. Form MV-16T is to be completed by the transferors of the mobile home or manufactured home and
provided to the transferee to be submitted with the completed application for a Pennsylvania Certificate of Title.
MAILING REQUIREMENTS
Please use the unique post office box number printed in the upper right corner of Form MV-4ST when mailing the
application to PennDOT. Completed applications and supporting documents must be submitted to PennDOT within 20
days from date of sale. NOTE: Dealers applying for a dealer title only should mail the application and supporting
documents to Bureau of Motor Vehicles, P.O. Box 67470, Harrisburg, PA 17106-7470.
Please Note: Authorized agents are under contract with PennDOT and may charge a market driven service (delivery)
fee. These are in addition to any PennDOT statutory fees for temporary, or in some cases, permanent motor vehicle
registration plates and cards or other related products and services offered by the agent. The agent’s service (delivery)
fees are market driven, and vary by agent. To compare service (delivery) fees, you are encouraged to contact the
authorized agents in your area for the applicable service (delivery) fees charged.
113
114
REV- 227 LE+(01-14)
Office of Chief Counsel
N. 4th and Walnut St., 10th Fl. Strawberry Sq.
Harrisburg, PA 17128-1061
STATE
ALABAMA
ALASKA
ARIZONA
ARKANSAS
CALIFORNIA
COLORADO
CONNECTICUT
DELAWARE
DIST. OF COLUMBIA
FLORIDA
GEORGIA
HAWAII
IDAHO
ILLINOIS
INDIANA
IOWA
KANSAS
KENTUCKY
LOUISIANA
MAINE
MARYLAND
MASSACHUSETTS
MICHIGAN
MINNESOTA
MISSISSIPPI
MISSOURI
MONTANA
NEBRASKA
NEVADA
NEW HAMPSHIRE
NEW JERSEY
NEW MEXICO
NEW YORK
NORTH CAROLINA
NORTH DAKOTA
OHIO
OKLAHOMA
OREGON
RHODE ISLAND
SOUTH CAROLINA
SOUTH DAKOTA
TENNESSEE
TEXAS
UTAH
VERMONT
VIRGINIA
WASHINGTON
WEST VIRGINIA
WISCONSIN
WYOMING
Information as of
November 19, 2013
PENNSYLVANIA
SALES AND USE TAX
CREDIT CHART
STATE SALES
TAX RATE
(excluding local sales tax rate)
4%
NONE
5.6%
6.5%
7.5%
2.9%
6.35%
NONE
6%
6%
4%
4%
6%
6.25%
7%
6%
6.15%
6%
4%
5.5%
6%
6.25%
6%
6.875%
7%
4.225%
NONE
5.5%
6.85%
NONE
7%
5.125%
4%
4.75%
5%
5.75%
4.5%
NONE
7%
6%
4%
7%
6.25%
4.70%
6%
4.3%
6.5%
6%
5%
4%
Reciprocity Status - Credit allowed
against PA sales tax except as noted
below (see guidelines).
Property Except
Vehicles
Vehicles
NONE
NONE
NONE
NONE
NONE
NOTES
(see next page)
1
2
3
4
5
6
NONE
NONE
NONE
NONE
NONE
NONE
NONE
NONE
NONE
NONE
115
7
8
9
10
11
12
13
14
GUIDELINES
• Pennsylvania law allows a credit for sales and use tax legally owed and paid to another state,
provided the other state grants a substantially similar credit for sales tax paid to Pennsylvania.
• Pennsylvania will recognize a credit for local sales and use tax paid to another state, only if
the tax is collected by that state and paid under a provision of state law. This chart does not
include local sales tax rates.
• The amount of the credit is equal to the tax paid to another reciprocal state, except that the
credit may not exceed 6 percent statewide, 8 percent in Philadelphia and 7 percent in
Allegheny county.
• Taxpayers who claim credits must present evidence showing the amount of sales tax paid to
other states with legal claim to the tax.
NOTES
1) Arizona - Rate increased from 5.6 percent to 6.6 percent effective July 1, 2010, and is
scheduled to expire on May 31, 2013. Rate will revert back to 5.6 percent effective
June 1, 2013.
2) California - California imposes an additional statewide 1 percent local sales tax.
3) Connecticut - Rate increased from 6 percent to 6.35 percent effective July 1, 2011.
4) Delaware - Pennsylvania does not grant credit for payment of Delaware’s
2.75 percent vehicle registration fee.
5) Iowa - Retail sales of motor vehicles are exempt from sales tax and subject to a 5 percent one-time registration fee.
6) Maryland - Maryland imposes an excise tax on motor vehicles. Maryland does not grant
credit for sales tax paid to Pennsylvania on motor vehicles.
7) Mississippi - Sales tax rate on motor vehicles is 5 percent.
8) Nevada - State tax rate increased from 6.5 percent to 6.85 percent.
9) North Carolina - State tax rate decreased from 5.75 percent to 4.75 percent effective
July 1, 2010. Retail sales of motor vehicles are exempt from sales tax and subject to the
3 percent highway use tax.
10) Oklahoma - Oklahoma does not grant credit for sales tax paid to Pennsylvania on motor
vehicles.
11) Virginia - Virginia imposes an additional statewide 1 percent local sales tax.
12) West Virginia - West Virginia does not grant credit for sales tax paid to Pennsylvania
on motor vehicles.
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CHAPTER 43
117
Annex A
Title 67. TRANSPORTATION
PART I. DEPARTMENT OF TRANSPORTATION
SUBPART A. VEHICLE CODE PROVISION
ARTICLE III. REGISTRATION
§ 43.1. Purpose.
CHAPTER 43. TEMPORARY REGISTRATION CARDS
AND PLATES
This chapter established rules and regulations governing the issuance of temporary registration
plates and cards by authorized dealers, manufacturers, full agents and card agents under 75
Pa.C.S. § § 1310 and 1331 (relating to temporary registration cards; and issuance and reissuance
of registration plates).
§ 43.2. Definitions.
The following words and terms, when used in this chapter, have the following meanings, unless the
context clearly indicates otherwise: Act—75 Pa.C.S. § § 101—9821 (relating to the Vehicle Code).
Applicant—A person, as defined in the act, who applies for registration of a vehicle and for a
temporary registration card or plate.
Bureau—The Bureau of Motor Vehicles of the Department.
Card agent—A notary public, commissioned by the Department of State, Bureau of Legislation,
Commissions and Elections, who is approved by the Department to issue temporary registration
cards in conjunction with applications for transfer of registration plates. A notary public from another
state may also serve as a card agent and may issue a temporary registration card to a
Commonwealth registrant who has purchased a vehicle in the state and who wishes to apply for
transfer of a Commonwealth registration plate. The notary shall be commissioned or licensed as a
notary by a governmental agency of the state.
Certificate of authorization—The document issued to an agent which indicates the agent has
complied with the requirements of the Department and is permitted to issue temporary registration
cards or plates, or both.
Dealer—A person engaged in the business of buying, selling or exchanging vehicles, including
passenger cars, trucks, implements of husbandry, special mobile equipment and trailers, who is
registered by the Department under § 53.3(b) (relating to issuance of plates). The term does not
include a miscellaneous motor vehicle business, unless the business is also registered as a dealer
under § 53.3(b).
Department—The Department of Transportation of the Commonwealth.
Established place of business—The place occupied either continuously or at regular periods by a
dealer, manufacturer or full agent, where the books and records are kept, where a large share of the
business is transacted and which meets local zoning rules, ordinances and building codes.
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Full agent—A county treasurer or a person other than a manufacturer or dealer authorized by the
Bureau to issue temporary registration cards and plates.
Issuing agent—A full agent or card agent, or a dealer or manufacturer, who has been authorized by
the Bureau to issue temporary registration cards and plates.
Manufacturer—A person engaged in the business of constructing or assembling vehicles, motors or
bodies of vehicles.
Regular registration plate—A metal registration plate issued by the Bureau for a specific vehicle in
conjunction with a permanent registration card, or a metal registration plate issued by an authorized
dealer, manufacturer or full agent as a temporary plate and validated for regular use by issuance of
a regular registration card.
Temporary registration card—A form provided by the Department for issuance to an applicant for
registration or transfer of registration for use by the applicant until receipt of the regular registration
card. A form issued with a temporary registration plate for a vehicle which is to be driven or
otherwise moved to another state or country for titling, registration, use or resale there.
Temporary registration plate—A registration plate to be used by the applicant until regular
registration is received. There are two types of temporary registration plates: metal registration
plates, for issuance only for vehicles which are being registered in this Commonwealth, and
cardboard registration plates for issuance only for vehicles which are to be driven or otherwise
moved to another state or country for titling, registration, use or resale there.
(i) Metal temporary plates are issued to an applicant for use during the period of time in which
the application for regular registration is being submitted to and processed by the
Department.
(ii) A cardboard registration plate may also be issued under special conditions, as authorized
by the Department.
§ 43.3. Card agents.
(a) Card agent shall be a notary public. In order to be approved as a card agent by the Department,
a person shall be commissioned as a notary public by the Department of State, Bureau of
Legislation, Commissions and Elections, or by a similar agency in another state.
(b) Application for forms. When a card agent applies to the Department for an official form, he shall
affix his notarial seal and signature to the application to the Department for forms to be issued
by the card agent.
(c) Revocation of commission as a notary public. A card agent shall comply with rules and
regulations under The Notary Public Law (57 P. S. § § 147—169). In the event that the
commission of a notary public is revoked, his status as a card agent will also be revoked until
the commission as a notary public has been reinstated.
(d) Other requirements. A card agent is subject to other provisions of this chapter concerning the
issuance of temporary registration cards.
§ 43.4. Authorization to issue temporary registration plates.
(a) Application procedure. A person wishing to be authorized to issue temporary registration plates
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shall apply to the Department on forms furnished by the Department. For a person to be
authorized, the person shall be a resident of this Commonwealth. The application shall include:
(1) Photographs, interior and exterior, of the proposed place of business, including branch
offices. The photographs of the exterior shall show the entrance way and signs, required
under subsection (b)(2). Photographs of the interior of the proposed agent’s office shall
show the desk, phone, secure area for storage of temporary cards and plates, and the
complete schedule of fees and charges relating to the issuance of temporary cards and
plates, posted in accordance with subsection (b)(1).
(2) A letter of reference from a bank or other financial institution which indicates that
accounts of the applicant are handled in a satisfactory manner that is consistent with
standard banking practices.
(3) Three letters of reference from business concerns, on their business stationery, attesting
to the character of the applicant.
(4) The bond prescribed by § 43.9 (relating to bond), on the form of the Department, or a
surety’s binding commitment to issue the bond upon approval of the application.
(5) A notarized statement listing outstanding liabilities of the business or of the owners and
officers of the business that are due and owing to the Commonwealth or, if none, a
notarized statement to that effect.
(6) The names, addresses and social security numbers of owners or corporate officers, and
employees authorized to issue temporary registration cards and plates, of the
manufacturer’s, dealer’s or full agent’s business.
(7) A criminal history record, obtained from the State Police, of each owner or corporate
officer.
(8) A notarized statement attesting that the applicant has read and understands this chapter.
(9) The name, address and notary seals of a notary who is an employee during all of the
hours of operation. The owner may be the notary.
(10) A schedule of business hours. This schedule shall contain a minimum of 20 business
hours per week, or a minimum of 10 business hours per week plus an additional 10
business hours when a person may make an appointment. Business hours of operation
shall be convenient to the public and be indicated on the sign required under subsection
(b)(2).
(11) A statement that the business location meets local zoning ordinances and building
codes.
(b) Established place of business. Authorized dealers and full agents shall maintain an established
place of business. A copy of business records shall be maintained at the established place of
business for 3 years. The following shall be posted in a conspicuous place in view of the public:
(1) A complete schedule of fees and charges pertaining to the issuance of temporary
registration cards and plates.
(i) The schedule shall indicate amounts payable to the Department and amounts
charged by the issuing agent.
(ii) The schedule shall be at least 3 square feet in size with lettering at least 1/2-inch
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high.
(2) The hours during which the place of business is open to the public.
(3) The certificate of authorization to issue temporary registration plates.
(c) Review of application. The Department will examine and determine the genuineness, regularity
and legality of every application for a certificate of authorization. The Department may
investigate the applicant with regard to one or more of the following:
(1) The condition of the applicant’s proposed business premises.
(2) Departmental and other Commonwealth records pertaining to the business of an owner
or officer.
(3) The personal history of an owner, officer or employee related to a conviction for a crime,
under 18 Pa.C.S. (relating to the Crimes Code) or under the penal law of the United
States, which involves moral turpitude or which reflects adversely on the owner’s or
officer’s business integrity or responsibility.
(4) Unsatisfied judgments against the business, owner or officer.
(5) The credit rating of the business and its owners and officers.
(6) The assets and liabilities of the business.
(d) Denial of application. The Department may deny an application for a certificate of authorization
on the basis of information revealed in an investigation, or if the applicant fails to disclose
material information required or if the applicant has made a materially false statement on the
application, or if the applicant’s business is operated, managed or otherwise controlled or
affiliated with a person who is ineligible for authorization, including a relative, family member,
corporate officer or shareholder.
(e) Opportunity for review. If the Department denies an application for a certificate of authorization,
the Department will provide the applicant with an opportunity to show cause why the application
should not be denied.
(f) Temporary certificate of authorization. After reviewing an application, the Department may issue
a temporary certificate of authorization. The temporary certificate of authorization will be issued
for 60 days, during which period the Bureau may investigate the operations of the dealer,
manufacturer or full agent. When the temporary certificate of authorization expires, the Bureau
may issue a regular certificate of authorization.
(g) Issuance of a certificate of authorization. The Department will issue a certificate of authorization
to an approved applicant.
(h) Transfer of certificate of authorization. A certificate of authorization may not be transferred and
shall be valid only for the owner in whose name it is issued.
(1) In the case of a change of ownership, the dealer, manufacturer or full agent shall notify
the Bureau within 10 days. It is the responsibility of a new owner to comply with this
section.
(2) The following are regarded as changes of ownership:
(i)
The owner takes on a new partner.
(ii) The owner sells the business.
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(iii) The business is incorporated.
(iv) A controlling interest in a corporation is sold.
(v) The owner retires or dies.
(i) Change in location of place of business. If a manufacturer, dealer or full agent changes the
location of the office, he shall notify the Department within 10 days. Other provisions of this
chapter concerning the place of business shall apply to a change in location of the office. The
issuance or transfer of temporary registration plates may not be conducted at the new location
until the location has been approved by the Department.
§ 43.5. Issuance of temporary registration cards.
(a) General rule. Cards will be issued in the following manner:
(1) Temporary registration cards will be issued only by the Bureau, by dealers,
manufacturers, card agents and full agents authorized by the Bureau and by government
agencies authorized by the Bureau. When required by law, dealers and manufacturers
shall be licensed by the State Board of Vehicle Manufacturers, Dealers and
Salespersons as a prerequisite to authorization by the Bureau.
(2) Temporary registration cards will be issued only in conjunction with issuance of a
temporary registration plate by the Bureau, an authorized dealer, manufacturer, full agent
or authorized government agency, or in conjunction with the transfer of a registration
plate.
(b) Obtaining temporary registration cards. Issuing agents may obtain temporary registration cards
at offices of the Bureau or upon written request to the Bureau.
(c) Issuance of temporary registration cards in connection with transfer of registration. Every issuing
agent shall, upon request, issue a temporary registration card to the owner or lessee of a
vehicle who has made proper application for transfer of registration on an application for
certificate of title or other appropriate Departmental form. The agent information on the
Departmental forms shall be completed in full by the agent.
(d) Duty to examine documents. The duty to examine documents includes the following:
(1) Before issuing a temporary registration card, the issuing agent shall examine the
documents necessary to the transaction.
(2) A temporary registration card may not be issued unless the following items are found to
be in order:
(i) Insurance information.
(A) Except as provided in clause (B), determination shall be made that the
vehicle is insured by examining one of the following documents covering
the subject vehicle, the vehicle traded for the subject vehicle or another
vehicle owned by the applicant:
(I)
An identification card as required in 31 Pa. Code Chapter 67,
Subchapter B (relating to evidence of financial responsibility).
(II) The declaration page of an insurance policy.
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(III) A valid binder of insurance issued by an insurance company
licensed to sell motor vehicle liability insurance in this
Commonwealth.
(IV) A copy of an application to the Pennsylvania Automobile Insurance
Plan.
(V) A certificate of self-insurance issued by the Department.
(B) The requirement to check one of the documents listed in clause (A) does
not require the agent to verify the information submitted unless the agent
has reason to believe the documents are fraudulent.
(C) If the vehicle was acquired in this Commonwealth for transportation under
its own power to another state for registration there, the issuing agent shall
examine the driver’s license or other appropriate identification of the
applicant to ascertain that:
(I) The applicant is an out-of-State resident.
(II) The vehicle was purchased within the previous 60 days.
(III) The applicant possesses one of the proof of insurance items
identified in clause (A) issued by a company authorized to transact
business in this Commonwealth or in the state to which the vehicle
is being transported for title and registration therein.
(ii) Application. The application shall be properly and completely executed and
notarized, as required, accompanied by the correct fees, taxes and other
required forms or documents.
(e) Preparation of application. The issuing agent shall complete in ink, or by typewriter, or by data
processing equipment the application for temporary registration. The issuing agent identification
number shall be on all documents, including checks submitted by the issuing agent, submitted
to the Bureau for processing.
(f) Copies of temporary registration card. Copies of the temporary registration card shall be
handled as follows:
(1) The original copy of the temporary registration card, including the copy completed for the
cardboard temporary, the regular registration card, and documents and fees necessary
to the transaction shall be forwarded by the issuing agent to the Bureau within 20 days
of issuance of the temporary registration card. These materials shall be forwarded either
by an authorized messenger service, by mail or by delivery to an area designated by the
Bureau.
(2) The applicant’s copy of the temporary registration card shall be given to the applicant,
for possession by the driver of the vehicle whenever the vehicle is being driven on the
highway.
(3) The agent’s copy of the temporary registration card, copies of related documents
including bills of sale when the agent is also the dealer and a copy of the document
used for identification and copies of the documents used for insurance verification shall
be retained at the place of business of the issuing agent for at least 3 years and shall
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be made available for inspection only by police and authorized representatives of the
Department. Cards issued in conjunction with the transfer of registration plates shall be
kept separate from cards issued in conjunction with temporary registration plates. Cards
shall be kept in chronological order according to the date of issuance.
(g) Fee not to be charged. An issuing agent may not charge a fee for issuing a temporary
registration card in connection with transfer of registration except fees for notarization and
messenger service, if requested by the applicant.
(h) Expiration or voidance of temporary registration cards. Temporary registration cards shall expire
and become void upon the occurrence of one of the following:
(1) The receipt of the regular registration card from the Bureau.
(2) The rescission of a contract to purchase a vehicle.
(3) The expiration of 60 days from the date of issuance, or, in the case of a vehicle which
was acquired in this Commonwealth for transportation to another state for registration or
other use there, the expiration of 30 days from the date of issuance.
(4) The temporary registration plate is lost, stolen or defaced.
(i) Confidentiality. The agent’s copy of the temporary registration card and documents related to
the application for title or registration shall be kept in strict confidentiality by the issuing agent,
unless otherwise required by law or legal purpose.
(j) Receipts. An agent shall complete an itemized receipt, in duplicate, which lists the total fees
payable to the Commonwealth on one line, and each fee charged for the agent’s services on a
separate line.
A copy shall be given to the customer and the other copy shall be retained by the agent for 3
years and shall be made available for inspection.
§ 43.6. Issuance of temporary registration plates.
(a) Limits on issuance. Temporary registration plates will be issued in the following manner:
(1) Temporary registration plates other than those specified in paragraph (4) will be issued
only by the Bureau, approved governmental agencies, dealers, manufacturers and full
agents authorized by the Bureau.
(2) Temporary registration plates shall be issued only in conjunction with an application for
title and registration of a vehicle within this Commonwealth or for the purpose of driving or
otherwise moving a vehicle purchased in this Commonwealth to another state or country
for titling, registration, use or resale there.
(3) Notwithstanding paragraphs (1) and (2), a full agent who is also an authorized messenger
service under Chapter 255 (relating to messenger services), may issue a temporary
registration plate in one of the following circumstances after receiving authorization from
the Department indicating the vehicle record is clear of a suspension or other impediment
to issuance of the registration plate:
(i) For a vehicle for which the applicant already has a Pennsylvania Certificate of
Title.
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(ii) To a person who is applying for replacement of a lost, stolen or defaced
registration plate.
(iii) For a vehicle for which the applicant has an Out-of-State title and registration, but
is also required to be registered, but not titled, in this Commonwealth.
(4) Temporary registration plates for reconstructed and specially constructed vehicles will be
issued only by the Bureau.
(b) Issuance at other locations. The Department may provide written authorization for individual
dealers, manufacturers or full agents to issue temporary registration plates at a location other
than the places of business of the dealer, manufacturer or full agent for a period not to exceed
1 year. The privilege to issue temporary registration plates from a location other than the
designated dealer, manufacturer or full agent’s place of business is revocable if the Department
finds that the dealer, manufacturer or full agent has violated this chapter or the terms of the
written authorization.
(c) Obtaining temporary registration plates. Temporary registration plates shall be obtained by
submitting the appropriate form and paying the applicable fee to the Bureau.
(d) Issuance of temporary registration card in conjunction with issuance of temporary registration
plates. Upon the issuance of a temporary registration plate, the authorized dealer, full agent or
manufacturer shall issue a temporary registration card, in the manner prescribed on forms
provided by the Department and in § 43.5 (relating to issuance of temporary registration cards).
(1) The number of the temporary registration plate shall be indicated on the temporary
registration card.
(2) If the vehicle is not to be titled in this Commonwealth, it shall be noted on the temporary
registration card.
(e) Issuance of temporary registration plates. Temporary registration plates shall be issued in
consecutive order, beginning with the lowest number in each series.
(f) Issuance of cardboard temporary registration plates. Upon issuance of a cardboard temporary
registration plate, the authorized dealer, manufacturer or full agent shall punch out the month,
day and year of expiration at the space provided and shall record the following information
clearly and indelibly on the face of the temporary plate:
(1) The date of issuance.
(2) The year, make and model of vehicle.
(3) The vehicle identification number.
(4) The identification number of the authorized dealer, manufacturer or full agent.
(g) Fee charged. The fee charged for providing an applicant with a temporary plate may not
exceed:
(1) Ten dollars if the plate was obtained from the Department for a fee of $5.
(2) Five dollars if the plate was obtained from the Department for a fee of $1.
§ 43.7. Inventory of temporary registration cards and plates.
(a) Inventory report. Every dealer, manufacturer and full agent is responsible for providing the
Bureau with a report on the temporary registration plates which it has in inventory, within 30
125
days of the Bureau’s request for the information.
(b) Security. Temporary registration cards and plates shall be kept in a secure place, which shall
meet the approval of the Bureau. Issuing agents shall be responsible for security of temporary
registration cards and plates obtained by them until they are issued to applicants.
(c) Report on lost or stolen plates. If plates are lost or stolen, the dealer, manufacturer or full agent
shall notify the Department of the loss or theft within 48 hours of the occurrence. This notice
shall be in the form of a notarized statement and shall give complete details of the loss or theft
of the plates. In the event of theft, a police report shall be submitted to the Department within 10
days of the theft.
(d) Available for inspection. Temporary registration plates and related documents shall be available
for inspection, with or without notice, by authorized Commonwealth employees which includes
the State Police. Records required by the Department to be maintained by the issuing agent in
carrying out its duties under this chapter shall be subject to periodic inspection by authorized
representatives of the Commonwealth or its designated agents under the following conditions:
(1) Place. The inspection will be conducted at the issuing agent’s established place of
business.
(2) Time. The inspection will be conducted during regular and usual business hours.
(3) Scope. The inspection will be limited to examination of the records and plate inventory
which are subject to the recordkeeping requirements of this chapter and which are on the
premises.
§ 43.8. Return or surrender of temporary registration cards and plates.
(a) Discontinued business. An issuing agent, other than a card agent, who discontinues his business
shall, within 5 days, return to the Department the certificate of authorization and the temporary
registration cards and plates in the agent’s possession. The Bureau will make appropriate
refunds under subsection (c).
(b) Suspension. An issuing agent, other than a card agent, whose right to issue temporary
registration cards and plates has been suspended shall surrender the certificate of authorization
and the registration cards and plates in the agent’s possession at the agent’s established place
of business to an authorized representative of the Department.
(c) Refunds. A refund of the fee paid by an agent for a temporary registration plate may be obtained
upon the return of the plate by the agent, accompanied by the appropriate form provided by the
Department, except when the plate is being returned by a dealer, manufacturer or full agent
whose authorization has been suspended or revoked. The Bureau will deduct $25 from the
refund amount due to cover processing of the request for refund.
§ 43.9. Bond.
(a) Authorized dealers, manufacturers and full agents to be bonded. Every authorized dealer,
manufacturer and full agent shall file and maintain with the Bureau a bond executed by a surety
company authorized to transact business in this Commonwealth. The bond shall be for the use
and benefit of the Commonwealth and a person who has sustained a monetary loss within the
limitations of the bond as specified in subsection (d).
(b) Amount of bond. Issuing agents, other than card agents, shall be bonded in the amount as set
forth in the Agent Services Agreement.
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(c) Decrease in amount of bond. If the amount of the bond is decreased, or if there is a final
judgment outstanding against the bond, the right of the authorized dealer, manufacturer or full
agent to issue temporary registration cards and plates will be suspended until steps are taken,
satisfactory to the Bureau, to restore the original amount of the bond, provide additional bond or
satisfy the judgment.
(d) Limitations of bond. The bond required under this section shall cover transactions in which the
Commonwealth or a person specified in subsection (a), has sustained a monetary loss due to
the agent, dealer or manufacturer submitting a dishonored or uncollectible check to the
Commonwealth (including protest and uncollectible check fees), or failing to remit to the
Commonwealth a fee or tax when the monetary loss is incurred in connection with the business
of the dealer or manufacturer. A check which is dishonored upon presentment, or an application
for title or registration which is received without a required fee or tax, shall constitute a monetary
loss. Failure to pay a monetary penalty within 45 days of assessment shall also constitute a
monetary loss. The bond required under this section may not cover a loss for a transaction
which is not mentioned in this subsection relating to the issuance of temporary registration cards
or plates in connection with the business of the dealer, manufacturer or full agent. If the dealer,
manufacturer or full agent has one or more branch offices, the amount of the bond shall be as
specified in the Agent Services Agreement.
(e) Bond already on file. An authorized dealer, manufacturer or full agent who has filed a bond with
the Commonwealth will not be required to file a separate bond under this section, if the bond
already on file with the Commonwealth is in the name of the Commonwealth and at least equal
to the amount and coverage of the bond required under this section.
(f) Acceptance. The surety and terms of bonds or riders shall be subject to review and acceptance
by the Bureau.
(g) Change of address. When a change of address occurs, a stipulation or rider to the original bond
shall be submitted for the new address.
(h) Authorized claims. The Bureau has the right to make and settle claims upon the bond with the
surety company on behalf of the Commonwealth and a person who has incurred a monetary
loss as specified in subsection (a). The Bureau will, upon written request, assign this right to a
person for that person’s claim; however, in this event, the Commonwealth is released from any
duty to the person towards obtaining satisfaction of that person’s claim. The Commonwealth will
have priority, to the exclusion of all others, in receiving payment from the surety. If the aggregate
amount of valid claims exceeds the amount of the bond, priority for the payment of claims shall
be as follows:
(1) Claims made by the Commonwealth.
(2) Claims made by the Commonwealth for persons.
(3) Claims made by persons who obtained assignment from the Bureau.
§ 43.10. Prohibited acts.
(a) False information not knowingly to be given. An issuing agent may not knowingly issue a
temporary registration card or plate containing misstatement of facts or other false information.
(b) Alteration. A temporary registration card or plate may not be altered. An alteration on a
temporary registration card or plate, including copies submitted to the Bureau, renders it invalid.
(c) Renewal or reissuance. An issuing agent may not renew or reissue a temporary registration
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card or plate which has expired, except upon written authorization of the Department or except
as provided for in §43.6(a)(3) (relating to issuance of temporary registration plates).
(d) Refusal to issue. An authorized dealer, manufacturer or full agent may not refuse, upon request,
to issue a temporary registration plate to the owner or lessee of a vehicle who possesses proper
documentation under this chapter.
(e) Issuance at location not approved by the Department. Temporary registration plates may not be
issued by an authorized dealer, manufacturer or full agent at a location other than the approved
places of business of the authorized dealer, manufacturer or full agent, except under §43.6(b).
(f) Refusal to accept separate check or money order. An issuing agent may not refuse to accept a
separate check or money order made payable to the Commonwealth for fees and taxes due to
the Commonwealth in association with a title application.
(g) Consignment. An authorized dealer, manufacturer or full agent may not consign or transfer to
other issuing agents or persons, any of the inventory of temporary registration plates issued by
the Department to the authorized dealer, manufacturer or full agent.
(h) Issuance of temporary registration without proper documentation. An authorized dealer,
manufacturer or full agent may not issue a temporary registration card or plate if proper
documentation is not complete and if information is not verified if required. This includes proof of
ownership, insurance coverage, odometer statements, proof of identity and other documentation
that may be required.
(i) Gifts. An issuing agent may not offer or deliver money, gifts or other items of substantial value
nor offer and deliver money, gifts or other items to a Commonwealth employee.
(j) Reportable transactions. An issuing agent may not fail to report a transaction involving the sale
or transfer of a vehicle consistent with Internal Revenue Service statutes, regulations and rules.
§ 43.11. (Reserved).
§ 43.12. Use of temporary registration plate.
(a) Applicability. This section pertains to the use of a temporary registration plate by the person to
whom it was issued.
(b) Temporary registration plate nontransferable. Temporary registration plates may not be
transferred from one vehicle to another. If a person purchases another vehicle before receiving
the regular registration card from the Bureau, the person shall wait until receipt of the regular
registration card and then transfer the registration plate in the usual manner.
(c) Expiration of temporary registration plates. Temporary registration plates shall expire as follows:
(1) Rules pertaining to cardboard plates.
(i) A cardboard temporary registration plate shall expire and become void upon the
occurrence of one of the following:
(A) Issuance of registration from another state.
(B) Rescission of a contract to purchase a vehicle.
(C) Expiration of 30 days from the date of issuance. NOTE: Act 165 signed
into law on November 4, 2016 changed this expiration date to 60 days.
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(ii) Upon expiration of a cardboard temporary registration plate, the person to whom it
was issued shall destroy it.
(2) Rules pertaining to metal plates. A metal temporary registration plate may not be used
after the expiration of 60 days from the date of issuance of the temporary card and plate
until the registrant receives a regular registration card from the Bureau.
(d) Use of temporary registration plates on vehicles transporting a load. Vehicles transporting a load
shall comply with the following:
(1) Temporary metal registration plates may be used on a vehicle transporting a load if the
vehicle has a gross vehicle weight rating of 26,000 pounds or less and the vehicle and
load have a gross weight of 26,000 pounds or less.
(2) Temporary metal registration plates may not be used on a vehicle transporting a load, if
the vehicle has a gross vehicle weight rating in excess of 26,000 pounds or the vehicle
and load have a gross weight in excess of 26,000 pounds, unless the vehicle is operating
only within this Commonwealth or through jurisdictions which are not members of the
International Registration Plan.
(3) Temporary cardboard registration plates may not be used on a commercial vehicle
transporting a load.
(e) Prosecution. A person who violates subsection (c) shall be subject to prosecution under 75
Pa.C.S. § 1301 (relating to driving unregistered vehicle prohibited).
§ 43.13. Special temporary registration cards and plates.
The Secretary may authorize the issuance of special temporary registration cards and plates for
special occasions which he deems to be in the best interests of the Commonwealth. Temporary
registration cards and plates shall be valid for a period of time the Secretary will determine.
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