Excel - Goucher College
COURSE
GUIDE
Excel: Getting Started
1
Center for Teaching, Learning, and
Technology
GOUCHER COLLEGE
1
410-337-6066
training@goucher.edu
www.goucher.edu/training
2008 by Information Technology, Goucher College
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Excel 2008: Getting Started | Table of Contents
ii
Table of Contents
Special Notations and Symbols ......................................................................................... 5
Chapter One: Introduction to Excel 2003 .......................................................................... 1
Screen Elements.................................................................................................................. 2
Determining Cell Addresses ............................................................................................ 3
Entering Information ......................................................................................................... 4
AutoComplete .................................................................................................................... 5
Data Types .......................................................................................................................... 5
• Text .......................................................................................................................... 6
• Numbers ................................................................................................................... 6
• Dates/Times ............................................................................................................. 7
• Alignment ................................................................................................................ 8
• Entering Numbers as Text....................................................................................... 8
Editing Cells ........................................................................................................................ 9
• Replacing Cell Contents........................................................................................... 9
• Editing Part of a Cell ............................................................................................... 9
• Undo......................................................................................................................... 9
Workbook Management ................................................................................................. 10
• Saving .................................................................................................................... 10
• Save As ................................................................................................................... 10
• Tips for Working with Files ................................................................................... 11
• Opening ................................................................................................................. 12
• Creating New Workbooks ...................................................................................... 12
• Exiting Excel .......................................................................................................... 12
Exercise: Chapter One ..................................................................................................... 13
Chapter Two: Working With Worksheets ...................................................................... 14
Navigating with the Keyboard ...................................................................................... 15
• Freeze Panes ........................................................................................................... 16
Working with Ranges ...................................................................................................... 17
• Selecting Ranges .................................................................................................... 17
• Selecting Columns or Rows ................................................................................... 18
• Inserting ................................................................................................................. 18
• Deleting .................................................................................................................. 19
• Inserting or Deleting Column or Rows ................................................................. 19
Moving and Copying Information .............................................................................. 20
• Cut/Copy and Paste Method .................................................................................. 20
• Sub-Title................................................................................................................. 20
Excel 2008: Getting Started | Table of Contents
v
• Click and Drag Method.......................................................................................... 20
Using Worksheets ............................................................................................................ 21
• Navigating ............................................................................................................. 21
• Renaming Sheet Tabs ............................................................................................. 21
• Inserting/Deleting Sheets ...................................................................................... 21
• Reordering Sheet Tabs ........................................................................................... 21
• Moving and Copying Entire Sheets....................................................................... 22
Formatting Numbers ....................................................................................................... 23
• Toolbar Method ...................................................................................................... 23
• Format Menu Method ............................................................................................ 24
• Copying Formatting .............................................................................................. 25
• Deleting Formatting .............................................................................................. 25
Exercise: Chapter Two ..................................................................................................... 26
Chapter Three: Printing ..................................................................................................... 27
Changing Column Width ............................................................................................... 28
• Click and Drag Method.......................................................................................... 28
• AutoFit Method ..................................................................................................... 28
• Format Menu Method ............................................................................................ 29
Changing Row Height ..................................................................................................... 30
AutoCorrect ...................................................................................................................... 30
• Adding Entries to AutoCorrect ............................................................................. 32
• Deleting Entries from AutoCorrect ....................................................................... 32
Spell Checking .................................................................................................................. 33
Using Print Preview......................................................................................................... 35
Page Setup ......................................................................................................................... 36
• Page Tab ................................................................................................................. 36
• Margins Tab ........................................................................................................... 37
• Header/Footer Tab .................................................................................................. 37
• Sheet Tab ................................................................................................................ 38
Printing Options ............................................................................................................. 39
iv Table of Contents | Excel 2008: Getting Started
5
Special Notations and Symbols
Notation
Example
Description
Keystroke
[ENTER]
Press Enter on the
keyboard.
Button/Mouse
OK
Click on OK in the
current window.
Ribbon/Menu
Item
Tools > Options
Go to the Tools
ribbon and select
Options.
Caution
Beware of this
possible pitfall.
Hot Tip
Try this!
Excel 2008: Getting Started | Special Notations and Symbols
v
Chapter One: Introduction to Excel 2008
Excel is a spreadsheet program used for tracking information, graphing, and
performing calculations. Once information is entered it is easy to rearrange and
manipulate. Excel files are called Workbooks. A Workbook is like a binder and
contains Worksheets.
In this chapter, learn how to …


Discuss the screen elements

Save; close; and open Excel workbooks

Complete a Training Exercise
Begin entering and editing information
Excel 2008: Getting Started | Special Notations and Symbols
1
Understanding Screen Elements
Name Box
Formula Bar
Column Headers
Active Cell
Row Headers
Worksheet
Tabs
2 8TUnderstanding Screen Elements | Excel 2008: Getting Started
Determining Cell Addresses
Before you can begin entering information, you have to decide
where to put it. A cell is a rectangle located at the intersection
of a row and column, where the data can be entered. Each cell
in the spreadsheet has a Cell Address (also referred to as a Cell
Reference). This address is made up of the column letter and
row number. For example, the first cell in the top left corner is
A1, the cell below A1 is A2, and the cell to the right of A1 is B1.
The current position on the spread sheet is called the active
cell. This is the location where you can type. The cell address
of the Active Cell is always displayed in the Name Box. The
Active Cell is also displayed with a thicker border than other
cells.
You can make a cell active by:

Clicking inside a cell.

Using the arrow keys on the keyboard.

Pressing the [TAB] key to make the cell to the right
active.

Pressing the [ENTER] key to make the cell below active.
Excel 2008: Getting Started | 8T Determining Cell Addresses
3
Entering Information
To begin entering information, activate the cell where the
information should go and begin typing. Typing will put
Excel into Edit Mode and the Formula Bar will become
activated.
Edit Mode Buttons
Button
Description
Cancels any changes. You can also
use [ESC] on the keyboard.
Accepts the changes and leaves the
current cell active.
Begins a formula.
While Excel is in Edit Mode, you are limited in accessing other
features. If you are not able to perform a common task, make
sure Excel is not in Edit Mode by looking at the Formula Bar.
If you need to get out of Edit Mode, press N on the keyboard.
4 8T Entering Information | Excel 2008: Getting Started
AutoComplete
When you are typing in a list of information, Excel will
recognize a word (or a series of words) if it is repeated and
assumes you want to type the same word. The text of the
earlier entry will appear as soon as Excel identifies it. If you
wish to repeat the same information, simply press [ENTER]
on the keyboard and AutoComplete will do the rest. If you
do not wish to repeat the information, simply ignore the text
and finish typing the new entry.
Data Types
Excel handles various types of information in different ways.
The data types that Excel recognizes are text (any
combination of characters), numbers, and dates/times. For
example, if you want to be able to perform a calculation on a
number, then Excel must recognize that data as a number
and not as text. It cannot calculate using “one”, but it can
using “1”.
AutoComplete does not work with numbers or dates/times.
This feature only works with consecutive entries. Empty cells
will reset the list Excel searches when comparing new entries
for repetition
Excel 2008: Getting Started | /8T AutoComplete
5
Text
When you enter letters, symbols or a combination of
numbers and letters in a cell, Excel treats the information as
text and it cannot be used within calculations.
Numbers
You can enter numbers in the following formats:
Example
Format Description
123
Any combination using 0
through 9.
123.45
A single period becomes a
decimal. Any other periods
converts the entry to text.
123%
A number as a percentage.
-123 or (123)
A negative number.
+123
A positive number. Excel
ignores a leading “+”.
1.23E+8
Scientific notation for
123,000,000.
If a number is too large to fit in a column, it will be displayed
in scientific notation or as #########. If it is in scientific
notation, you can change the format of the cell to display it as
a regular value. If it is #####, you must widen the column in
order for the number to be displayed. (Widening columns is
covered in Lesson Three.)
6 8TData Types | Excel 2008: Getting Started
Dates/Times
You can enter dates and times in the following formats.
Once entered, they can be used in calculations.
Entered
Displayed
November 7, 1998
Nov 7, 1998
11/7/98
11/7/1998
7-Nov-98
11-7-98
11-7-1998
7-Nov-98
7-Nov-98
11/7/98
11/7/1998*
7-Nov-98
11/7/98
11/7/1998*
12 p
12 pm
12 P
12 PM
12:02 PM
12:00
12:00 PM
12:00 PM
12:00 PM
12:00 PM
12:02 PM
12:00 PM
11/7/98 12:02 PM
Note
You can find out
the number of
days between two
dates by
subtracting one
from the other.
*Excel 97 only
displays the last
two digits of the
year.
You must include
a space before the
AM or PM. If you
do not include AM
or PM, Excel will
use military time.
To type a date and
time in the same
cell, separate the
date and time with
a space.
The date formats Nov 7 98 and Nov 7 1998 cannot be
used for computation within Excel.
Excel 2008: Getting Started | 8TData Types
7
Alignment
HOT TIP
You can change the
alignment at any
time for any cell
without affecting the
data type.
Data Type
Alignment
Number
Right
Text
Left
Date/Time
Right
Entering Numbers as Text
You have seen that Excel handles text and numbers
differently. You can have Excel treat numbers as text by using
the Format menu, and selecting Cells. If you do this you will
NOT be able to perform calculations using those values.
8 8TData Types | Excel 2008: Getting Started
Editing Cells
You can modify information in a cell by overwriting it or
changing part of it.
Replacing Cell Contents
To completely overwrite the contents of a cell, simply click on
the cell and begin typing. The old contents will be replaced
with the new.
Be careful! You can remove cell contents by clicking in a
cell and pressing the [DELETE], or [BACKSPACE] keys on
the keyboard.
Editing Part of a Cell
STEPS
When changing only part of the cell’s contents, Excel needs to
be in Edit Mode.
1. Double-click inside a cell.
2. Press the [F2] key on the keyboard. (This doesn’t work
on the Mac.)
3. Click once inside the Formula Bar.
Undo
If you make a mistake, you can have Excel ignore the last
action you performed. Click on the UNDO button on the
toolbar. If you click on the arrow next to the undo button, you
will see a list of up to the last 99 actions you performed! You
can undo as many as you need to, however you can only undo
actions in the order they were performed.
Excel 2008: Getting Started | 8TEditing Cells
9
Workbook Management
Now that you have input a lot of data, it is important to
manage the information.
Saving
Saving a document makes any changes to the workbook
permanent. The first time you save, you must also name the
workbook to make it available in the future.
STEPS
1.
Click on the SAVE button.
2. Select Save from the Office Button menu.
3. Close the workbook and click on YES when prompted
whether or not you wish to save. This will only happen
if you have made changes since you last saved.
When you save a workbook for the first time, the Save As
Window will appear automatically.
Save As
The Save As option allows you to name a new workbook, or
when used with a workbook in progress, it creates a copy of
the original with a new name or in a new location. This
allows you to make changes to the workbook you are in
without changing your original.
STEPS
1. Select Save As from the Office Button menu.
2. Choose the drive or folder where you want to store the
workbook.
3. Type in a new name for the workbook.
4. Click SAVE.
10 8T Workbook Management | Excel 2008: Getting Started
Tips for Working with Files
When you use either Save or Open in Excel, a window opens
to give you many different options for managing your files.
Here are some tips to get you started:
 Quick Access:
From the Places Bar, click once to view the contents of
one of the designated locations.
 Viewing Your History:
From the Places Bar, click once on History to see a list of
up to the last 50 files that you have opened using the
current program.
 Creating Shortcuts:
Select a file or folder that you use access frequently and
then from the Tools menu, choose Add to Favorites.
 Managing Files:
Select a file or folder that you need to rename or delete
and from the Tools menu, choose the corresponding
option.
Places Bar
Excel 2008: Getting Started | 8T Workbook Management
11
Closing
There are two ways to close a workbook without closing
Excel:
1) Click on the workbook CLOSE WINDOW button. This
will close only the workbook.
2) From the Office Button menu select Close.
Opening
To open a saved Workbook:
1) Click on the OPEN button.
2) From the Office Button menu select Open.
Creating New Workbooks
To create a new Workbook:
1) Click on the NEW button.
2) Select New from the Office Button menu.
Exiting Excel
Once you are finished using Excel you should exit the entire
program. There are several ways to close Excel 2000:
1) Click on the program CLOSE button.
2) Select Exit from the Office Button menu.
12 8T Workbook Management | Excel 2008: Getting Started
E XERCISE O NE
You need to create a workbook to keep track of supply costs for the conferences. To
accomplish this goal:
1. Start a new blank workbook (Page 12).
2. Using the sample below as a guide, fill in the headings in the workbook (Page 4).
3. What is the cell address that contains Amount? (Page 3).
4. Save the workbook as Master Supply List (Page 10).
5. Use Save As to make a new supply list workbook named 1999 Supply List (Page
10).
6. Now, fill in the necessary supplies and costs so that the workbook looks like this:
(Page 4).
7. Close any open workbooks, saving changes (Page 11, 10).
8. Which of the following dates are valid formats?(Page 6)
10-5-99
Oct 5 1999
10/5/99
5 Oct 99
October 5, 1999
Excel 2008: Getting Started | 8T Workbook Management
13
Chapter Two: Working With Worksheets
In this chapter, learn how to …
 Navigate using the keyboard
 Manage worksheets
 Learn how to select ranges for editing
 Insert and delete ranges
 Format numbers and dates
 Complete a Training Exercise
14 8T Workbook Management | Excel 2008: Getting Started
Navigating with the Keyboard
You can easily reposition your insertion point to different
cells in your workbook using the following keyboard
shortcuts.
Keyboard
Moves Insertion Point

A single cell in any direction.
[CTRL]+ /
End of the row in that direction, or
to the cell next to the first blank cell.
[CTRL]+ /
End of the column in that direction,
or to the cell next to the first blank
cell.
[HOME]
Beginning of a row (column A).
[END] and [ENTER]
End of a row.
[CTRL]+ [HOME]
Beginning of the spreadsheet (Cell
A1).
[CTRL]+ [END]
End of the spreadsheet (last row and
last column that contains data).
[PAGE UP]
[PAGE DOWN}
A screen at a time.
Excel 2008: Getting Started | 8TNavigating with the Keyboard
15
Freeze Panes
If you have a large number of rows and columns, it may
be difficult to determine if the cursor is in the right place.
Excel has a feature called freeze panes where you can
keep certain rows and columns on the screen even
though you are navigating through the spreadsheet.
STEPS
HOT TIP
If you only need to
keep a row on the
screen, move the
cursor to column A,
if you only need a
1. Click on the cell directly below the row of titles
and to the right of the column of information that
you would like to freeze on the screen.
2. From the Window menu (in the View Ribbon),
select Freeze Panes.
column on the
screen, move the
cursor to row 1.
Now, if you scroll to the right, the column that is frozen will
stay on the screen, and if you scroll down, the row that is
frozen will stay on the screen.
You should notice solid lines below the row and to the right
of the column that are frozen.
To stop this process, go to the Window menu, and select
Unfreeze Panes.
Line shows
frozen pane
16 8T Working with Ranges | Excel 2008: Getting Started
Working with Ranges
A set of consecutive cells shaped like a rectangle is called
a Range. A Range can be one cell or many. It can
contain cells in a single row/column or several
rows/columns, but the cells are always connected
without any gaps.
Selecting Ranges
Selecting ranges is an important skill needed for
formatting, copying or moving, and performing
calculations. A selected range will have a dark border
around it. The first cell that you select is the active cell of
the range and remains white even though it is part of the
selection.
STEPS
1. Point to a cell (the cursor is shaped like a ).
2. Click and drag the mouse to the opposite corner of
the range.
3. Release the mouse.
Excel 2008: Getting Started | 8T Working with Ranges
17
Selecting Columns or Rows
HOT TIP
You can select cells
that are not
To select an entire column or row, click directly on the
column header (the letter) or the row header (the
number). If you drag the mouse before releasing it, you
will select multiple columns or rows.
consecutive by
pressing the [CTRL]
while you click on
cells that should be
included.
Inserting
When you insert a range, what you are doing is moving
the information already on the worksheet to make room
for new blank cells. You have the choice to shift the cells
to the right or down.
STEPS
1. Select the range where new cells are to be inserted.
2. Select Insert Cells from the Insert menu.
3. Choose where you wish the current information to
be shifted.
4. Click OK.
Before Inserting
After Shifting Right
18 8T Working with Ranges | Excel 2008: Getting Started
Deleting
When you remove a range, you are taking cells out of the
spreadsheet and replacing them with existing cells. You
have the choice to replace them by shifting cells in that
column up, or by shifting cells in those rows to the left.
STEPS
1. Select the range to be deleted.
2. Select Delete from the Edit menu.
3. Choose how you wish to fill in the empty cells.
4. Click OK.
Before Deleting
After Shifting Left
Inserting or Deleting Columns or Rows
To insert or delete an entire column or row, right-click on
the Header and choose the appropriate option from the
Shortcut menu. To delete multiple columns or rows,
make your selection first and then right-click on the
highlighted area.
Excel 2008: Getting Started | 8T Working with Ranges
19
Moving and Copying Information
Moving and copying can be done in many different
ways. The two main methods are click & drag and using
cut or copy, then paste.
Cut/Copy and Paste Method
Once the information is cut or copied, it can be placed on
a different sheet, a different workbook, or even in a
different program (Example: Copy Excel information to
use in a PowerPoint presentation or a letter to a client).
STEPS
HOT TIP
You can also use the
buttons on the
toolbar or keyboard
shortcuts.
[CTRL] + C to copy
[CTRL] + X to cut
[CTRL] + V to paste
1. Select the range of cells that you would like to move
or copy.
2. Keeping your cursor within the selection, right-click
and select Cut or Copy
3. Position your cursor where you would like the
information to be placed.
4. Right-click and choose Paste.
Click and Drag Method
This method works best if the position desired can be
viewed at the same time as the information you are
moving or copying.
STEPS
1. Select the range of cells that you need to move or
copy.
2. Move your cursor to the edge of the selection box
until it looks like an arrow.
3. Click and drag (to move) or [CTRL] + drag (to copy)
until your cursor is in the position where the
information should go.
20 8TMoving and Copying Information | Excel 2008: Getting Started
Using Worksheets
Navigating
To move to a different sheet in your workbook, click on
the Sheet Tab you wish to display. You can also scroll
through the available sheets using the Navigating
Arrows next to the sheet tabs.
Renaming Sheet Tabs
To rename a Sheet Tab, simply double-click on the tab.
Type in the new name and press [ENTER] on the
keyboard. The name can include spaces and up to 36
total characters.
Inserting/Deleting Sheets
To either insert a new worksheet or delete an unwanted
one, right-click on a Sheet Tab and choose the
appropriate option from the Shortcut menu.
Reordering Sheet Tabs
To change the order of the worksheets, click and drag the
sheet to the desired location. An arrow will appear once
you start dragging, indicating where the sheet will be
placed when you release the mouse button.
Excel 2008: Getting Started | 8TUsing Worksheets
21
Moving and Copying Entire Sheets
HOT TIP
Using the previous methods to copy or move an entire
sheet of information can be very difficult. In Excel there
is a more efficient way.
Place a  next to
Create a Copy if you
want to make a copy
of the sheet rather
than move it.
STEPS
1. Open the workbook that you would like to move or
copy the sheet to.
2. Go back to the source workbook and right-click on
the sheet tab that you would like to move or copy.
3. Select Move or Copy.
4. From To Book, select the workbook that you would
like to move or copy the sheet into. This will list all of
the workbooks that you have open and also give you
the chance to place the sheet in a new workbook!
If moving or copying a sheet into another workbook file,
make sure you have it open.
5. In the Before Sheet list, select the sheet that should be
after the sheet that you are moving or copying.
6. Click on OK.
22 8TUsing Worksheets | Excel 2008: Getting Started
Formatting Numbers
Once numbers have been entered in the spreadsheet, you
can change how they appear using formatting options.
Toolbar Method
Some number formatting options are available on the
Excel 2000 toolbar:
Button
Description
Converts the selected range to
currency.
Converts the selected range to a
percentage.
Formats the selected range to include
commas to separate numbers in the
thousands.
Increases the number of decimal places
displayed, by one point.
Decreases the number of decimal places
displayed, by one point.
Excel 2008: Getting Started | 8TFormatting Numbers
23
Format Menu Method
If you need formatting for dates, or special formats like
phone numbers, you need to use this method.
STEPS
1. Select the range to be formatted.
2. Navigate to the Home Ribbon, Cell section and click
the drop-down menu for Format.
3. If necessary, click on the Numbers Tab.
4. Select the appropriate category from the list on the
left.
5. Select the desired format from the options.
6. Click OK.
24 8TFormatting Numbers | Excel 2008: Getting Started
Copying Formatting
If you are satisfied with the way a cell is formatted and
would like to apply the same formatting to other cells on
the worksheet, you can copy the formatting.
STEPS
1. Select the cell(s) whose formatting you want to
copy.
2. Click on the FORMAT PAINTER button on the
formatting toolbar.
3. Select the range that should have that format.
Deleting Formatting
If you decide that you do not like the way a cell is
formatted, simply clearing the cell contents will not
remove the formatting.
STEPS
1. Select the cell(s) whose formatting you would like to
remove.
2. From the Edit menu, select Clear, Formats.
Excel 2008: Getting Started | 8TFormatting Numbers
25
E XERCISE T WO
Now that many supplies have been entered, you need to verify, format, and organize the
information
1. Open the file Updated 1999 Supply List (Page 12).
2. Go to the sheet labeled Spring. Binder clips is the last supply in the list. What
is the quickest way to get there?
(Page 11).
3. How much was spent on binder clips for the spring and how many did we
buy?
Cost
Quantity
4. Format the costs as currency and the amount with commas (Page 23).
5. You realize that the sheet for Fall does not have headings. Copy A1:D4 on
the Summer sheet to the Fall sheet (Page 20).
6. Copy the Fall sheet into the file Master Supply List (Page 21).
7. You need to keep track of who purchases the supplies. For Summer, Winter,
and Spring, insert a column between Supply and Date. In row 4 of the new
column, type in Ordered By (Page 19).
8. Close and save any open workbooks (Page 12, 10).
26 8TFormatting Numbers | Excel 2008: Getting Started
Chapter Three: Printing
In this chapter, learn how to …
 Change column widths and row heights
 Use AutoCorrect
 Correct spelling mistakes
 Discuss options for printing
Chapter Three: Printing 27
Changing Column Width
You can change the width of a column with the mouse or
through the menu.
Click and Drag Method
To change the column width using the mouse, you must
move into the Header Section
STEPS
1. Position the mouse on the right side of the column
header. (Your mouse cursor will change to a doubleheaded arrow.)
2. Click and drag the mouse until the column is the
desired width.
3. Release the mouse.
The right column border will be moved to that position.
AutoFit Method
You can automatically make a column the same width as
the widest piece of information inside the column. This
is called AutoFit.
 Position the mouse on the right side of the
column header (the cursor will change to a
double-headed arrow) and double-click.
 Click inside the column to be sized, click on the
Format menu, choose Column and then
AutoFit Selection.
28
Excel: Spreadsheet Basics
Format Menu Method
You can also type in a set width for a column or
columns.
STEPS
1. Select the column(s).
2. From the Format menu, select Column, and then
Width.
3. Type in the desired width and click OK.
Chapter Three: Printing 29
Changing Row Height
The procedures for changing the height of a row are very
similar to changing the column width.
 Position the mouse at the bottom border of the
row in the Row Header and drag to the desired
position before releasing the mouse.
 Select the row(s), then select Row and Height
from the Format menu. Click on OK. You can
type in a value or choose AutoFit.
30
Excel: Spreadsheet Basics
AutoCorrect
AutoCorrect is an Excel 2000 feature that will
automatically correct common spelling mistakes. In
addition, you can add your own most commonly
misspelled words to be corrected or even create
abbreviations for sentences or phrases that you type
often.
Chapter Three: Printing 31
Adding Entries to AutoCorrect
STEPS
1. From the Tools menu, select AutoCorrect.
2. Click in the box labeled “Replace” and type in the
misspelled word or abbreviation.
3. Click in the box labeled “With” and type in the same
word spelled correctly or the spelled out version of
the abbreviation.
4. Click on the ADD button.
Deleting Entries from AutoCorrect
STEPS
1. From the Office Button > Excel Options >
Proofing > AutoCorrect.
2. Click in the box labeled “Replace” and type in the
misspelled word or abbreviation.
3. From the table below, click on the list where the
desired entry appears. The entire line will become
highlighted.
4. Click on the DELETE button.
32
Excel: Spreadsheet Basics
Spell Checking
To check spelling mistakes not corrected automatically,
click on the SPELLING button on the toolbar, then
choose from the options listed in the table below.
Chapter Three: Printing 33
34
Button
Description
Ignore
Skips this spelling combination only once.
Ignore All
Skips this spelling combination for the
entire worksheet.
Change
Changes the spelling combination in red to
the highlighted suggestion only once.
Change All
Changes the spelling combination in red to
the highlighted suggestion for the entire
worksheet.
Add
Records this spelling combination as
“correct” for all worksheets.
AutoCorrect
Changes the spelling combination in red to
the highlighted suggestion automatically
from this point forward when typed.
Suggest
This option is usually turned on by default.
If not, clicking this button will create a list of
possible spelling corrections for you to
choose from.
Excel: Spreadsheet Basics
Using Page Layout View
The PAGE LAYOUT button (located in the View Ribbon)
allows you to look at the overall formatting of a
worksheet before sending it to the printer.
While in Page Layout View you can still edit your
spreadsheet, while also getting a preview of how it will
look when printed.
Chapter Three: Printing 35
Page Setup
The Page Setup option lets you change the way the
worksheet will be laid out on the page for printing. You
can get to Page Setup from the File menu on your
standard screen or from Print Preview.
Page Tab
Using the Page Tab, you can adjust the size of the paper,
the orientation and even scale the worksheet to fit within
a set number of pages.
36
Excel: Spreadsheet Basics
Margins Tab
On the Margins Tab you can adjust all of the margins
and control whether the information is centered on the
page.
Header/ Footer Tab
On the Header and Footer Tab you can customize the
information that appears at the top or bottom of every
printed page.
Chapter Three: Printing 37
Sheet Tab
On the Sheet Tab, you can control many important
options. You can specify a print area instead of printing
the entire sheet in addition to having a specific row or
column print on every page.
38
Excel: Spreadsheet Basics
Quick Print
If you are confident that your settings are adjusted
correctly, you can print a single copy from the toolbar
using the QUICK PRINT button.
Printing Options
You can set other print options by selecting Print from
the Office Button. This will give you the options to:
 Print Multiple Copies
 Collate
 Print only certain pages
 Change which printer to use
Chapter Three: Printing 39
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