919thirdavenue.info

919thirdavenue.info
919 Third Avenue
Electronic TenantВ® Portal
Created on November 8, 2014
Building Amenities: On-Site Amenities
PJ Clarke’s
Enduro Restaurant
Enduro TO GO
Chase Bank
Gateway newsstand located at the lobby level 55th Street side.
Red Ball Parking Garage located on the 55th street side of the Building
Building Operations: Accounting
Rent Remittance and Tenant Charges:
Metropolitan 919 Third Avenue, LLC
C/O Reckson Associates
P.O. Box 26495
New York, NY 10087-6495
Building Operations: Building Management
SL Green Realty Corp. and our dedicated building staff perform a wide array of Property Management
services and other “behind the scenes” activities vital to the operation of the property. We are committed to
providing first-class services to you and your employees, making it easy to conduct business here.
Our Property Management Team is here to assist you with issues or concerns you may have relating to
your occupancy at this SL Green property. These include, but are not limited to:
Maintenance emergencies, such as floods, HVAC, mechanical failure, etc.
Power outages
Lighting problems
Temperature control
Requests for HVAC services after hours, or on weekends and holidays
All key and locksmith requests
After hour freight elevator service
Requests for overtime or special services may be coordinated through your Building Management Office by
an Authorized Tenant Representative using Workspeed between the hours of 8 AM and 5 PM with the
exception of heating and cooling calls. Heating and cooling calls using Workspeed may be entered at
anytime.
Your Building Management Office maintains an updated list consisting of your Authorized Tenant
Representative(s) who is (are) empowered to make or authorize others to make requests for services.
In addition, this office, based upon information received from you, updates a list of “Essential Persons” to be
notified in case of an emergency, both during and after business hours.
The Building Office is open from 8:00 am until 5:00 pm Monday through Friday. After normal business
hours, if assistance is needed, please call the Security Desk at (212) 752-0035 .
Phone: (212) 752-0035
Lobby Desk/Concierge: (212) 752-0035
Tenant Help Desk: (212) 752-0035
Fax: (212) 832-8380
Address:
919 Third Avenue
New York, NY 10022
Building Office: C-Level
Deliveries: 919 Third Avenue loading dock located on 55th Street
The following personnel are available to address your needs:
Title
Building Manager
Asst. Property
Manager
Portfolio Manager
Building Asst.
Director of Security
& Life Safety
Chief Engineer
Vice President
Leasing
Phone
Name
Number
E-Mail
Robert Breschard (212) 752-0035 [email protected]
Karen Doble
(212) 752-0035
Anthony Malandro (212) 356-4169
Andrea Callender (212) 752-0035
(212)
John Mollaghan 752-0035
Frank Gallinagh (212) 752-0035
(212)
Elaine Anazagasty 216-1752
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Building Operations: Holidays
The Building Office is closed on the following holidays:
Martin Luther King Day
Memorial Day
Independence Day
Labor Day
President’s Day
Thanksgiving Day
Day after Thanksgiving
Christmas Day
Day After Christmas
(2014) New Year's Day
Building Services on holidays will be as follows:
Cleaning
If cleaning is provided by Landlord, then routine cleaning will not be performed in your offices on the evening
of a building holiday. If you wish for your offices to be cleaned on a holiday, contact the cleaning contractor,
First Quality Maintenance at (212) 947-7800 by 4:00 p.m. of the last business day prior to the holiday so that
service can be scheduled. There will be an additional charge.
“Off Hour” Heating, Ventilation, and Air Cooling
All requests for after hours heating, ventilation and air conditioning must be submitted to the Building
Management Office through Workspeed by 4:00 p.m. prior to the date of service.
Please note: Additional service requests may be billable. The rates for these services can be obtained
through the Building Management Office.
Click here to enter Workspeed
Building Operations: Leasing
The leasing company for 919 Third Avenue is SL Green Realty Corporation. They are located at 420
Lexington Avenue 18th Floor. The phone number is 212-216-1741. Listed below is the contact information
for the authorized representatives.
Title
Vice
President
Leasing
Name
Phone
Number
E-Mail
Elaine
Anazagasty
212-216-1752
[email protected]
Building Security: After Hours Access
Access to the building after hours requires a key card to gain entry to the turnstiles and elevator. If a tenant
has lost / misplaced their card they are required to show the security officer on duty photo ID so that their
name and photo can be verified on our security management system.
Entry for after hour guests will require a pass from the Visitor Management System as well as an escort by
tenant from the lobby due to restricted elevator access.
Building Security: Building Access
The building is accessible to tenants 24 hours a day through the use of an employee identification card key.
Turnstiles have been installed at both entrances of the lobby. All employees must use ID cards to activate
turnstiles at all times. After regular business hours, it is also required to use the card key to access
passenger elevators to your designated floor.
An authorized person from each company is required to provide the Building Office with the names of new
employees and whether the person should be granted access only during normal business hours, weekends
only or 24-hour access, seven days a week. Each company is also responsible to report the termination of
an employee so their card can be deactivated from the system.
After authorization via email, new employees should report to the 56th Street side of the lobby near the
building messenger center for new photo ID’s.
Photos are taken only on Wednesdays between 2:00 pm and 6:00 pm. Any employee without a building ID
will have to obtain a temporary visitor’s pass (through the Visitor Management System) until a card is
issued. If an ID card is lost, there is a $34.00 charge for issuing a replacement card.
Guests
In order to minimize the waiting time for individual or group guests before being permitted to a tenant’s
space, guests should be pre-registered via the Internet on our Passage Point System. Please inform Group
Guests to use the 55th Street entrance, which has two badging stations to accommodate large groups. (ALL
Groups over 30 people will require that a tenant representative be stationed in the lobby to issue their guests
pre-printed passes to facilitate quicker access and not interfere with the normal flow of traffic). Each
company shall provide the building office with a list of its designated employees. Our security department
will then issue a user name and password. For a formal training class on how to use Passage Point, please
make an appointment with our Tenant Services Coordinator.
All visitors whether pre-registered or non-registered must present personal picture identification at the
Security Desk.
Building Security: Deliveries
Our loading dock is restricted to delivery vehicles with commercial plates. The vehicle may pull in to load
and unload only. They may NOT park in the loading dock for the duration of the delivery. We also reserve
the right to inspect/search any truck that requires access to our dock PRIOR to its entry into the loading bay.
The loading dock has a MAXIMUM height of 10 Feet. Vehicles over 10 Feet tall will not be allowed access to
the loading dock and will be required to unload from the street. Please take this into account with moving
trucks as well as delivery vehicles.
Passenger elevators were designed solely for transporting building tenants and their guests to and from
their office. For this reason, all deliveries, other than small hand-carried objects, are restricted to the
loading dock and freight elevator. In rare instances, when passenger elevators are to be used for freight
handling, padded mats must be installed by tenant’s contractor and approved by management to protect
the walls and finish of the car.
Specifically, building regulations prohibit all deliveries and inter-floor activities on passenger elevators which
require the use of hand-trucks or two-or four-wheeled carts such as mail carts, as well as movement of
bulky objects regardless of how they are carried. In addition, construction personnel are required to use the
freight elevator for all inter-floor movement as a means of controlling dust and debris.
Firms involved in moving furniture and equipment must file a Certificate of Insurance with the Building Office
before freight elevator service can be scheduled.
Certificate of Insurance requirements are as follows and are subject to revision and updates:
Certificate Holder:
Metropolitan 919 3rd Avenue LLC; SL Green Operating Partnership, LP; SL Green Realty Corp.; SL Green
Leasing LLC; SL Green Management Corp;
420 Lexington Avenue
New York, New York 10170
Additional Insured’s:
Please Note that the additional insured must be listed verbatim added in the “Description of
Operations/Locations/Vehicles/Special Items” section of the certificate to be considered valid.
Metropolitan 919 Third Avenue, LLC; SL Green Management LLC; SL Green Operating Partnership, LP; SL
Green Realty Corp.; SL Green Leasing LLC; SL Green Management Corp.
SL Green Realty Corporation and its affiliated and/or subsidiary companies as exists now or may exist in
the future are included as additional insured landlord as respects to building located at 919 Third Avenue,
New York, NY 10022.
Please Mail and Fax to:
SL Green Management
LLC
919 Third Avenue, 6th
Floor
New York, NY 10022
Attn: Erica Checchia
P: 212.752-0035
F: 212.832-8380
Please contact the Building Office (212-752-0035) for Trade Classifications and Limits of Liability.
Building Messenger Center: 56th Street side of the building
Building Loading Dock: 55th Street side of the building
Messengers/Food/Flower Deliveries:
During normal business hours, messengers have ready access to the building Messenger Center located on
the 56th Street side of the lobby. All incoming packages will be delivered to the Messenger Center and
promptly dispatched to your office by an in-house uniformed messenger. All outgoing packages will be
collected from your office and held at the Messenger Center until released to the messenger service of your
choice. Incoming and outgoing packages are entered into a computerized tracking system. Federal
Express, DHL, UPS, Airborne and all other uniformed express mail services will continue direct pick-up from
the deliveries to your office. During normal business hours food deliveries will be handled by the Messenger
Center. The Delivery Person will be required to call the person who placed the order and the Tenant will be
required to come to the Messenger Center to pick up their order. Hours of operation are from 8 AM to 6 PM,
Monday through Friday’s excluding Holidays.
Messengers/Food/Flower Deliveries (continued):
In the evenings (after 6:00 pm) and on weekends and holidays, messengers will be asked to wait at the
reception desk in the lobby on the 55th Street side of the Building while the guard calls the company sending
or receiving the package. The tenant will be required to come to the lobby to receive his or her package or
food delivery.
Building Security: General Office Security
Incident Reports
To record the details of any incident, theft, or injury that occurs on the property, incident reports must be
filed. Please notify the Building Management Office as soon as an incident occurs so we can follow up with
the appropriate action. All incidents are reviewed by building management together with our outside
security consultant.
Security of Tenant Premises
In order to protect and secure tenant areas, the following measures are recommended:
Screen unauthorized persons who enter the premises by requiring them to present identification.
Never allow visitors to roam freely through your office space. If you have any doubts as to whether a
person should be allowed in, request the assistance of a Security Officer or the Police Department.
Maintain careful control of distribution of office keys. Report lost keys immediately to the Facility or
Office Manager.
Make sure your office is locked every night. Designate a member of your staff to be responsible for
checking that doors are securely locked.
Clearly mark any discarded office equipment, such as computers, typewriters, etc., with the word
“TRASH” in permanent ink.
If your space has an alarm system, ensure that it is serviceable and armed when the space is closed.
Building Security: Key & Lock Policy
To facilitate the Tenant’s construction schedule, the building standard hardware can be obtained through the
Building’s approved locksmith hardware provider who already has our key system in place. At the Tenant’s
expense, cylinders can be submitted to Building Management and we will re-key the cylinder and install it if
we are provided with a floor plan & key lock system.
All proposed door handles, hinge tension, etc. shall comply with the Americans with Disabilities Act (ADA).
No double cylinder deadlocks are permitted; single cylinder deadlocks only.
Building Security: Lost and Found
Please contact the Building Management Office at (212) 752-0035 to claim items that have been lost or
found in the buildings.
Building Security: Property Removal
Lobby personnel are instructed not to allow anyone to remove equipment, furniture, computers, etc. without
a building pass (Building passes are currently the only acceptable form of authorization for property
removal) or proper authorization from the Building Office, which may include a pre-authorized letter signed
by an authorized official of your company. Building passes can be picked up at the Building Office by an
authorized agent of the tenant. These passes are sequentially numbered, must be signed for and are the
sole responsibility of the tenant to secure from misuse.
To prevent uncomfortable situations from occurring when you exit the building, think ahead, and fax your
request letter to the Building Office at least twenty-four hours in advance to receive proper approval, or you
may enter a request on Workspeed a Tenant Services Request Website. The request should include
details about who, what and when an individual will be removing said items from the building. Please be
sure to have the letter or Workspeed request authorized by the proper person. Fax your request to
212.832.8380.
Click here to enter Workspeed
Building Security: Solicitation
Solicitation is not permitted. If someone is soliciting in your suite, then please notify the Building
Management Office at (212) 752-0035 and we will send appropriate personnel to have them escorted off the
premises.
Building Services: Building Signage and Directory
Procedure for Adding / Deleting Listings
Each tenant is permitted a minimum number of listings on the building directory. Requests for additions,
deletions or changes should be submitted to the Building Management Office using Workspeed. Directory
requests should only be made by an authorized tenant representative. There is a nominal charge for
additional requests. This amount can be obtained at the Building Management Office.
Entrance Door Signage Approval Standards / Processes
Tenant must submit the name of the company to be displayed on the entrance using Workspeed. Door
signage must be consistent with the building standard signage program unless authorized by Landlord.
There is a nominal charge for additional requests. This amount can be obtained at the Building
Management Office.
Click here to enter Workspeed
Building Services: Cleaning
General office cleaning and periodic window washing are provided Monday through Friday (except holidays)
as stipulated in your lease. Should you require supplemental/additional cleaning services above and beyond
what is provided by base building cleaning, the Building Office can help you make the necessary
arrangements for cleaning by the building cleaning company.
If you should have an extraordinary amount of trash, or items discarded or are throwing out old furniture or
equipment, you must contact the Building Office to order a dumpster for the removal of these items. A
dumpster is the manner in which additional trash is transported and removed from the building. Our carting
company charges us for all additional trash and additional dumpsters each night, therefore there is a charge
associated with this service.
Rubbish or discarded equipment must not be stored in elevators, corridors, stairwells or building closets,
even for short periods of time. This is a fire code violation.
General building cleaning takes place each evening Monday through Friday. No cleaning services take
place over the weekend. There is no additional cleaning staff available to handle requests during the day,
unless prior notice is requested and special arrangements are made with the Building Office. We can assist
you in setting up special one-time cleaning projects, or make arrangements for supplemental cleaning on a
monthly basis. Call for more information.
Our Day Porters have very specific tasks each day which cannot be disrupted by tenants asking them to
perform tasks that should be taken care of by the night cleaning staff. The Building Office would be more
than happy to help you with any unplanned maintenance issue that may arise. If you should have a
complaint about the cleaning of your space, please call us.
Glass Breakage
If a panel of glass breaks or is cracked, please advise the Building Office immediately. Building staff will
clear the area and rope it off if the breakage presents a danger to people on the floor, such as in the case of
an exterior opening. If the glass cannot be replaced immediately by a glazier, it will be boarded up with
plywood panels.
Building Services: Elevators
Passenger Elevators
There are twenty-two passenger service elevator cabs available to our tenants and their guests twenty-four
hours per day/seven days a week. The following information denotes which elevator banks serve specified
floor locations:
Low-Rise Bank Cars 1 - 8 Servicing Floors 1 - 18
Mid-Rise Bank Cars 9 - 15 Servicing Floors 19 - 33
High-Rise Bank Cars 16 - 22 Servicing Floors 33 - 47
Elevator service is available 24 hours (not all 22 cars).
Freight Car - Number 23 Car
Exterior Door Height: 7’ Feet
Exterior Door Width: 4’ Feet
Interior Height: 10’ Feet
`
Interior Depth: 5’ Feet 11.5” Inches
Interior Width: 7’ Feet 6” Inches
Maximum Weight Capacity: 4,000 lbs.
The freight elevator is available during normal business hours of 6:00 am to 8:00 pm for normal
business deliveries only.
No furniture or large deliveries are allowed during regular business hours unless approved by the
Property Manager in advance.
To schedule special freight reservations (before and after hours) or extended use of the freight
elevator, contact the Building Office through the use of Workspeed or call the Building Office
(212-752-0035) at least twenty-four hours in advance
The freight car is not to be used as a passenger car. It is strictly for building deliveries and authorized
building personnel.
Building Services: Forms
For your convenience, we have included downloadable and printable PDF document forms that will expedite
various building management service requests. Hard copies of all forms are available from the Property
Management Office as well. To view and print PDF files, you need the Adobe Acrobat Reader software. If
not already installed on your computer, it can be obtained for free at www.adobe.com.
Project Closeout Checklist
Exhibit B
Tenant Contact List
Building Services: HVAC
Heating, ventilation and air conditioning are provided during normal building hours, which are 8:00 am to
6:00 pm, Monday through Friday. For HVAC service outside those hours, please advise Building
Management in writing or through the use of Workspeed, at least twenty-four hours in advance. The
charge for after-hours service will change with varying costs of energy and labor, as provided in your lease.
Click here to enter Workspeed
Building Services: Lighting
In order to assure that quality and color of light remain consistent, only authorized personnel should change
lighting elements. If bulbs or elements need replacement or other attention, contact the Building Office.
The building is responsible for the relamping or replacement of fixtures in common areas only. Tenants are
responsible for their lighting within their demised space. If your space requires lighting maintenance, call
the Building Office at (212) 752-0035 and we will arrange to have the building’s Lighting
Maintenance Company service your request.
On rare occasions, ballasts regulating the amount of electricity supplied to the lamps may overheat and/or
burn out. Ballast failure is generally accompanied by a readily identifiable odor. Should this happen, please
turn off light in the affected area and immediately report the condition to the Building Office.
Building Services: Mail Service
U. S. Post Office:
909 Third Avenue
(Between 54th and 55th)
U.S. Postal Drop-Off Service: Lobby
Building Services: Maintenance Requests
All maintenance requests should be entered into Workspeed. Workspeed is a web based service request
management application that allows you to easily initiate and track all of your service and maintenance
requests. Once your request is entered, the system will automatically dispatch it to Building Management.
For training and configuration please contact your Building Management Office at (212) 752-0035.
Click here to enter Workspeed
Building Services: Service Areas
Telephone, electric and service sink closets have been located in the core area of each floor to minimize
interference with your use of office areas. They are considered an integral part of the building’s mechanical
system and are not to be used for storage or any purpose other than their designated use.
Communications or other personnel requiring access for repair or installation work must apply through the
tenant to the Building Office. All installations or repairs should be coordinated with the Building Manager in
advance. The Building maintains a list of authorized contractors. Certificates of Insurance are required of the
contractor engaged in such repair or maintenance work.
Emergency Procedures: A Safe Environment
919 Third Avenue was designed to minimize the chance of a life-threatening emergency and to reduce
damage in the event one does occur. It is inspected periodically and monitored twenty-four hours a day,
seven days a week. Safety systems meet or exceed all relevant fire and building codes.
Automatic systems include overhead sprinklers, which provide an immediate response to any significant
fire. An automatic alarm is set off whenever water flows through the overhead sprinklers. Manual pull
stations located in each hallway near the stairs, and smoke detectors in strategic locations also set off
alarms, notifying the Fire Command Station in the lobby at the first sign of a fire.
At the first alert, air-handling equipment is shut down automatically to prevent the spread of smoke. At the
same time, if a water flow alarm has been received, elevators are returned to the lobby to await firefighters.
Passive fire restraints include solid-core doors to prevent the spread of fire, and concrete slab floors.
The Fire Command Station has direct communication with mechanical equipment rooms as well as with
each floor, stairwell and elevator. This network of speakers can be used to give verbal instructions or
information should the need arise. Key building management personnel carry cell phones and two-way
radios when away from their posts, and the building operations staff stands ready to assist in any
emergency.
Due to the fire resistant quality of modern office high-rises, total evacuation of the building is very rare.
Relocation is usually necessary only from the floor with the fire and the floor directly above, and alarms will
usually sound only on these floors. Additional floors may be evacuated when ordered by
the Fire Safety Director, Fire Department personnel or Police.
Emergency Procedures: Bomb Threat
If You Receive A Bomb Threat By Telephone:
1. Attract the attention of a co-worker discreetly and quietly while listening to the caller. Have the
co-worker call 911 and request that the call be traced.
2. Get as much information as possible from the caller about the location and type of bomb, its
detonation time, and the reason for its placement. Ask about the bomb’s appearance and who is
placing it.
3. Ask the caller to repeat parts of the message and make notes of any clues that might help police. Is
the caller male or female, adult, juvenile? Is the voice educated, coarse, accented or otherwise
distinguishable? Does the person seem angry, rational, or deliberate? Make note of background
noises.
4. Call the Police Bomb Squad. Dial 911. Describe in detail the information you received on the phone.
5. Call the Management Office at (212) 752-0035. They will notify in-house security, the Chief Engineer
and other building staff.
The decision whether to inform other building occupants of the threat or to order an evacuation will be based
on recommendations of local authorities and the judgment of senior company officials and the Building
Manager. Be prepared to assist authorities in search for the device, BUT DO NOT TOUCH OR DISTURB
ANY SUSPICIOUS OBJECT.
Letter Bombs
Letter bombs are designed to travel safely but to explode when opened, triggered by either mechanical
(spring loaded) or electrical means. One common type of postal bomb consists of 2 to 5 ounces of plastic
explosives with a pencil-shaped metal fuse pressed to its center. Envelopes usually measure
approximately 5-3/4" by 4" by 3/16" and weigh between 2 and 3 ounces.
Some signs to look for:
1. Size: Is the letter unusually thick?
2. Weight: Is it heavy? An effective letter bomb will weigh over two ounces. Few first class letters
weigh as much.
3. Balance: Is it heavier on one end?
4. Feel: Is there any springiness in the sides of the letter? Does it flex, indicating it is filled with folded
paper, or is it stiff?
5. Appearance: Are there grease marks on the envelope or wrapping caused by sweating of an
explosive? Is the envelope sealed more tightly than usual or taped shut? Does it bear an unusual
style of writing?
6. Odor: Is there a smell of almonds or marzipan?
If you consider a parcel or letter suspect, DO NOT OPEN IT. Immediately inform the Police Bomb Squad
and notify Building Management.
Emergency Procedures: Civil Disturbance
Should a riot or civil disturbance start outside the Building, the security guards will immediately lock all
entrances to the building. The police will be notified. We will keep you informed.
If a disturbance should occur in the main lobby, all elevators will be turned off at the first floor and the police
will be summoned.
Emergency Procedures: Elevator Malfunction
Passenger and freight elevators are inspected and professionally maintained by a specialized maintenance
firm. Should the elevator stop while you are in it, be assured that you are safe. Use the alarm button to
summon help, and then communicate via the emergency intercom.
If normal electrical service to the building is interrupted, the elevators will stop temporarily and the elevator
lights will blink. They will then automatically return to the lobby level one-by-one and open their doors for
your exiting.
Elevator equipment and performance are constantly monitored twenty-four hours a day, seven days a
week. Should you at any time experience any irregularity or difficulty with elevator service, please note the
elevator car number and report it immediately to lobby personnel or the Building Office.
Emergency Procedures: Emergency Action Plan
SL Green Realty Corp. is committed to the safety of all building occupants and provides this Emergency
Action Plan and educational guide to ensure that all tenants understand the requirements for protecting
themselves and their property during non-fire emergencies.
Emergency Action Plan (EAP)
EAP Educational Guide
Emergency Procedures: Emergency Contacts
Tenant Contacts
Please complete the Tenant Contact List and forward to the Building Management Office. It is
important that the following information be kept current in case of emergency.
Name and telephone number of the company representative(s) whom we can contact during normal
business hours.
Name and telephone number of the company representative(s) whom we can contact after normal
business hours for emergency notification.
Number of staff employed during normal business hours.
Number of staff employed after normal business hours.
Names of any physically challenged person employed by your
Company.
Please advise us in writing when staff change occurs. If you have Workspeed please update your
information and list any emergency number.
Security (212) 752-0035
Emergency (Only) (212) 752-0512
Police Department
Emergency: 911
17th Precinct: (212) 826-3211
Fire Department
Emergency: 911
Midtown: (212) 628-2900
Medical
St. Luke’s Roosevelt: (212) 523-4000
St. Claire’s Hospital: (212) 586-1500
Poison Control: (212) 340-4494
Associated Ambulance: (212) 809-5433
In a medical emergency, call the appropriate number above, and then alert the lobby desk at (212)
752-0512. We will hold an elevator ready to expedite the response team to your floor.
Emergency Procedures: Fire and Life Safety
All activities, systems and procedures in this area are designed to ensure that all SL Green properties are
secure, safe, and free from hazardous conditions. For more information click here to view the Fire & Life
Safety video .
Fire
If you Discover a Fire
Pull the Fire Alarm Box. Call the Fire Department. Dial 911. Give the address and floor location of the
fire, its severity and type. This information will be relayed to firefighters in route.
Call the Security Desk at (212) 752-0512 then the Building Management Office at (212)
752-0035.Outside regular business hours, your phone call will be rerouted automatically to the lobby
guard station. Our Fire Brigade will take initial action and help firefighters when they arrive.
Alert your Fire Warden. Tenant Fire Wardens have been trained in emergency response. Follow his
or her instructions.
If You Hear the Fire Alarm
Remain calm.
Close doors but do not lock them. Take only essential belongings with you.
Follow instruction of your Fire Warden. You may be asked to inspect the area or help others.
Proceed down the stairs to a re-entry level at least two floors below the fire. Keep to the right on the
stairs to avoid firefighters who will be coming up the stairs on their right.
Do not use the elevators.
Elevators will automatically return to the lobby to await firefighters.
Feel doors before opening them. Do not open any that are hot.
If you are disabled, await help from your assigned Aid or wait near the stairwell doors.
Fire Safety Director
In an emergency, the Fire Safety Director is charged with the primary responsibility for assisting firefighters
and coordinating the response of building staff and systems. He or she operates from a Fire Command
Station located in the main lobby from which all mechanical, alarm, and communications systems can be
activated.
The Fire Safety Director organizes and trains a Fire Brigade composed of building staff and is responsible
for their equipment and state of readiness. He or she is also responsible for overseeing designation and
training of a Fire Warden for each floor and sufficient Deputy Fire Wardens for each tenant to meet Fire
Department regulations. The Fire Safety Director maintains organization charts listing members of current
tenant emergency teams.
The Fire Department takes the establishment, training, and availability of Fire Wardens and Deputies very
seriously. If the Fire Safety Director finds that an individual is neglecting the responsibilities outlined in the
tenant’s emergency plan, he or she is required to inform Building Management, which will in turn inform the
tenant. If the tenant fails to correct the situation, the Fire Department will be notified.
Fire Brigade
A Fire Brigade, consisting of building personnel, will usually be the first response team to arrive at the
scene. If the fire is small and conditions do not pose an immediate personal threat, the Fire Brigade will
confine or extinguish the fire using equipment carried with them. If the fire is too intense to contain, the Fire
Brigade will control it from spreading by closing doors.
Upon locating the fire, one member of the Fire Brigade will move to the floor below the fire to communicate to
the Fire Command Station. Then, he or she will remain near the elevators to direct firefighters and inform
them of conditions.
Tenant Responsibilities
Under New York fire code, tenants of high-rise office buildings must participate in emergency response
plans and make responsible and dependable employees available for designation as Fire Warden, Deputy
Fire Wardens, Searchers, and Aids to the Handicapped. An organization chart listing the names, location,
and telephone numbers of the people so designated is to be supplied to the Fire Safety Director and kept
current.
Tenant Responsibilities (continued)
Tenants are required to participate in semi Annual fire drills, evacuation and drills, as required under Local
Law #5, and are required to provide necessary equipment for fire drills. All employees should be instructed
that fire drills are not to be taken lightly and to cooperate with the instruction of Wardens assigned to their
areas.
Employees should be instructed to report all unusual odors indicating a possible fire to the Fire Warden or
Deputy Fire Warden, but to pull the fire alarm box only if they detect an actual fire or smoke condition. All
fires, no matter how small or quickly extinguished, must be reported. Primary responsibility for safety of
employees rests with each tenant. It may be necessary to tailor the plan to suit your space and number of
employees.
Fire Drills
All occupants of the building are required to participate in semi-annual fire drills. However, occupants other
than building service employees are not required to leave the floor or use exits during the drill. A written
record of fire drills will be kept in the Fire Safety Plan for the building and maintained for three years. The
Fire Warden in charge will be required to sign these records at the end of each scheduled drill.
Fire Drills (continued)
Fire drills will be announced via the public address system. The announcement will consist of a statement by
the Fire Safety Director followed by appropriate tone signals. The Fire Warden in charge will be informed of
the drill two weeks in advance.
Upon hearing the signal, all Deputy Fire Wardens will alert their area occupants that a fire drill is in progress
and advise them to proceed to their exit stairwells. They will report to their Fire Warden when their areas
are clear.
Male and female Searchers will proceed immediately to various rest rooms and other isolated areas to
assure that everyone has heard, understands, and responds to the signal. When all areas are clear,
Searchers will report to the Fire Warden. Aids to the Handicapped will assist disabled employees to the exit
stairways and also report to the Fire Warden.
The Fire Safety Director will observe the exercise and point out deficiencies. The drill will end after the Fire
Safety Director makes a short announcement.
Fire Wardens
Fire Wardens are responsible for coordinating the evacuation of the entire floor, working through assistants
each responsible for an assigned area. By signing in with building staff upon arrival each morning, Fire
Wardens notify Building Management of their presence. If their signature is absent, a staff member will call
the Tenant Company and request that an alternate Fire Warden be assigned for the day.
Fire Warden Responsibilities – If the Alarm Sounds:
Report to your Fire Warden Station. Fire Warden Stations are located on the North Side of each floor
in or near the Freight Elevator Lobby. Each location is equipped with a Fire Warden Phone that is on
emergency power and connects directly to the Fire Command Station located in the Main Lobby.
Telephone the Fire Safety Director to determine the location of the fire. Usually only the fire floor and
the floor above will relocate.
If your floor is not involved, instruct Deputy Fire Wardens to inform people in their areas that they are
not in danger. DO NOT EVACUATE unless directed to do so.
If your floor encounters heavy smoke, contact the Fire Safety Director and tell him or her of your intent
to evacuate and the route you will take.
Do not tie up telephone lines unnecessarily during the emergency.
Fire Warden - Additional Responsibilities
Have an evacuation route clearly planned. Assist Deputy Fire Wardens in preparing evacuation plans
for their assigned areas.
Assign people to assist handicapped or disabled employees. Keep the Fire Safety Director informed
of all people requiring or providing assistance.
Identify weak points during fire drills. Discuss these with the Fire Safety Director and work with
Identify weak points during fire drills. Discuss these with the Fire Safety Director and work with
Deputy Fire Wardens to correct deficiencies.
Maintain up-to-date organization charts of Deputy Fire Wardens, Searchers, and Aids.
Report changes to the Fire Safety Director or Building Office.
Instruct new Deputies, Searchers, and Aids in their responsibilities during drills or actual evacuations.
Inspect your area periodically for safety. Make sure all flammable substances are stored in approved
containers.
Deputy Fire Warden
Firms occupying larger quarters will assign one Deputy Warden for each 7,500 square feet of area. The
primary duties of Deputy Wardens are to be familiar with safety procedures and routes, and to maintain
order in the event of an evacuation. They are trained to assume Fire Warden responsibilities if necessary.
During an evacuation, Deputy Wardens will direct traffic away from elevators unless otherwise instructed by
the Fire Warden, Fire Safety Director, or Fire Department personnel. Prior to entering a stairwell, Deputy
Wardens should feel the door for heat that would indicate a fire, and check for smoke. If the stairwell is
unsafe, they will direct traffic to an alternate stairwell.
Deputy Wardens will inspect their areas to verify that all personnel have relocated and report to the Fire
Warden when the area is clear. Once relocated, the Deputy Warden will assemble and account for all
people in his or her assigned area.
Aids to the Handicapped
Two fellow employees are assigned as Aids to assist any handicapped worker in relocating. Such Aids are
officially assigned in advance and their names reported to the Fire Safety Director. Upon reaching their
relocation destination, they will request that their Fire Warden notify the Fire Safety Director of the
handicapped person’s presence.
Floor Searchers
Floor Searchers are assigned in pairs, male and female, and have responsibility for inspecting areas of the
office and lobby space which may contain people who cannot hear the alarm or may not be familiar with
procedures. Upon hearing the fire alarm, Floor Searchers will inspect washrooms, storage areas, file rooms
and other areas isolated from the main spaces of the office. They should make special note of persons with
hearing impairments in their areas and assure that they have relocated. Once their areas are clear, Floor
Searchers report to their Fire wardens and accept any further assignment requested, such as directing
traffic away from elevators.
Safety is Everyone's Concern
Primary responsibility for safety of building occupants and compliance with fire codes rests with each
tenant. Material in this manual is supplied as general information to help you meet requirements. It is not
Building Management’s intent to direct the tenant to adopt or use all or part of the given information, nor
does management or ownership assume any liability in connection with all or part of the information which
may be used or adopted by the tenant.
Should evacuation become necessary, the authority and responsibility rest with the local officials of
government. Neither management nor ownership can assume responsibility for any consequences
resulting from the decision to
evacuate or not to evacuate.
Emergency Procedures: Fire Prevention
Sensible, fire-safe housekeeping can prevent fires or limit those that do occur. Do not allow unsafe
conditions, such as cluttered offices and overburdened extension cords, to cause trouble.
The following hazardous and unsafe conditions should be eliminated without delay.
General Office Areas
Are paper boxes used for storage? Are files, paper, or combustible materials piled on chairs, in
corners or in open bookshelves? All are potential fire hazards.
Are hazardous lightweight electrical cords or unsafe frayed electrical cords used in your area? Only
heavy-duty extension cords should be used for office equipment, or any other kind of electrical
appliance.
Are outlets and extension cords in your area overloaded with more than one item such as electric
typewriters and/or personal computers? Avoid putting more than one piece of office or other electrical
equipment on an outlet or cord. Use only U.L. approved multiple outlet strips with fuses, or consider
the installation or relocation of base building outlets.
General Office Areas (continued)
Is kitchen equipment in your area always unplugged when not in use? Kitchen equipment, such as
hot plates, coffee pots, toaster ovens, etc., should never be left unattended when in use and should
never be plugged in when not in use.
Has the permanent installation of major electrical or computer equipment in your area been properly
approved by the building staff?
Are flammable liquids, such as turpentine, solvents, thinners, toners and ink, used in duplicating and
reproduction equipment being handled properly? No office should have more than five gallons of
such liquids on hand at one time, and such liquids must be kept in an approved safety container,
tightly sealed, in an approved metal cabinet.
Are No Smoking signs posted in areas where flammable liquids are used or stored? Is the No
Smoking rule enforced?
Are stored items placed at least 18 inches below the sprinklers?
Telephone and Electrical Closets
Telephone and electrical closets must not be used for storage and must be kept locked at all times. Any
items found in a closet will be discarded.
Storage and File Rooms
Are items stored in paper boxes and stacked in corners and aisles creating a fire hazard in your area?
Are all combustible materials such as paper, files, reports, and rolled plans kept in steel cabinets or
closets when not in use? Are the doors and drawers kept closed at all times? Closed metal cabinets
or files are required in file rooms, with more than 300 sq. ft. of space or more, unless the area is
equipped with sprinklers.
Are all combustible materials stored neatly and compactly? Compartmentalized metal racks are
permissible in storage or file areas of less than 300 sq. ft.
Are all flammable and combustible liquids properly stored in approved containers?
Fire Extinguishing Equipment
This fire extinguishing equipment is intended for the protection of Building occupants in the event of a
fire condition. It can be used to extinguish small fires or to contain a fire until the arrival of the Fire
Department. However, building occupants should not attempt to use the equipment if by doing so
they will expose themselves to personal danger or cause delays in the evacuation of the floor.
Do not use water type fire extinguishers on electrical or liquid fires.
It Takes Three Elements to Start a Fire: Oxygen, Heat, Fuel
Fires in wood, textiles and other ordinary combustibles containing carbon materials: These are
extinguished by cooling and quenching with water which wets down and prevents glowing embers
from rekindling. Tri-Class dry chemical extinguishers are also effective on this kind of fire and achieve
extinguishment by insulating and inhibiting the combustion reaction.
Fires in gasoline, oil, grease, paint, or other liquids that gasify when heated: these are extinguished
by smothering, cooling, and heat shielding. Dry chemical, Halon, and carbon dioxide are effective on
this type of fire.
Fires in live electrical equipment: These fires require a non-conducting extinguishing agent. A Halon
or carbon dioxide extinguisher smothers the fire without damaging the equipment. Dry chemical is
also effective.
Fire Doors
Fire Doors wedged or tied open, or with objects placed in front of them so that they cannot close, are
rendered useless. To protect yourself and your fellow employees, make sure the doors on your floor are
always kept closed. If you must evacuate your office during a fire emergency, make sure the last person
closes the door without locking it. This will help to contain the fire until the arrival of the Fire Department.
Freight Elevator Lobbies
Do not place trash, furniture, or mailbags in the freight elevator lobby.
Emergency Procedures: Fire Safety Guide
SL Green Realty Corp. is committed to the safety of all building occupants and provides this guide to ensure
that all tenants understand the requirements for protecting themselves and their property, specifically:
To recognize the basic causes of fire and take preventive action to eliminate them.
To establish a method for systematic, safe and orderly evacuation of the occupants of 919 3rd
Avenue in case of fire or other emergency, to a safe area in the least possible time.
To explain the proper use of available fire appliances provided at 919 3rd Avenue for the controlling
and extinguishing of fire and the safeguarding of human life.
To provide proper continuing fire safety education for all occupants of 919 3rd Avenue.
This Fire Safety Guide covers the following topics:
Tenant Requirements
Fire Safety Team Requirements
Fire Emergency Procedures
Fire Drills
Fire Safety Team Duties
Information for Floor Wardens in
Preparing for Fire Drills
Fire Safety Housekeeping Checklist
Fire Extinguishing Equipment
Flammable Liquid Storage Requirements
Freight Elevator Lobbies
Fire Doors
Tenant Emergency Information
To ensure prompt evacuation of your office during a fire emergency it is essential that you familiarize
yourself with the location of all stairway EXITS on your floor.
The Floor Warden on your floor will assist you with this. The periodic fire drills held at 919 3rd Avenue will
also familiarize you with the stairway locations.
Each stairway at 919 3rd Avenue is identified by an alphabet letter. A stairway identification sign is posted
on the occupancy side of the stair door. In addition, a specially lighted EXIT sign is installed at the entrance
to all stairways; “You are Here” signs are located in the passenger elevator lobby on each floor.
Tenant Requirements
The specific requirements established by the New York City Fire Department specify, by law, that each
tenant:
Participate in the fire drill every six months.
Identify responsible and dependable employees for designation as Floor Warden and Tenant Fire
Safety Team members.
Fire Safety Team Requirements
The law requires each tenant to provide representatives from an office to participate on the Floor Fire
Safety Team. This person or persons (depending on the size of the office) would report to the Floor
Warden when the office is completely evacuated during a fire drill or actual fire emergency.
Submit a list of the designated Fire Safety Team members for your floor to the Building Management
Office. If there are any changes in your office, please advise the Building Management Office in
writing immediately.
Submit an up-to-date list of all physically challenged personnel and assign at least one Fire Safety
Team Member to each physically challenged individual, whether it is permanent or temporary.
Fire Emergency Procedures
Evacuation is via stairway or as far away from the fire as possible, to at least two floors below the fire.
Evacuation should be pursuant to the instructions over the public address system.
Do not use elevators for the emergency evacuation of personnel from the fire floor. Personnel may not
return to the fire area for any reason, until it has been declared safe by the responsible authorities.
Fire Emergency Procedures (continued)
To report a fire or smoke condition, immediately contact:
Building Office and/or lobby desk.
Pull handle on the pull station (located near each stairwell), which sends an alarm to the Fire
Command Station and the New York City Fire Department.
Notify your Floor Warden or Deputy. They will make certain that the fire is reported to the Fire
Command Station and will begin to organize the evacuation of the floor, if applicable. The Floor
Warden will also communicate with the Fire Command Station in the Lobby via the Floor Warden
phone located in the center of the corridor.
NOTE: THIS SYSTEM SHOULD ONLY BE USED TO REPORT EMERGENCIES SUCH AS FIRES; ALL
OTHER NECESSARY COMMUNICATIONS TO THE POLICE, BUILDING MANAGEMENT OFFICE OR
FIRE COMMAND STATION SHOULD BE MADE BY PHONE.
Please remain calm and report as much factual information as possible on the location and nature of the
fire. Depending on the emergency involved, we will activate the public address system located in the
ceilings of the core corridor areas.
Response to a Fire Report:
The Fire Command Station will immediately notify the New York City Fire Department.
The Fire Department will respond to the floor below the fire and approach the fire floor via a stairway.
Evacuation Procedures:
During a fire emergency, the public address system will be activated in offices on the floors, which
must be evacuated. The emergency tone (siren-like) will be activated first. You should proceed to the
corridor areas where specific instructions will be broadcast over the public address speakers.
The last one out of an office should close the door without locking it. This will help confine fire.
Do not call an elevator to the floor of the fire. You must use the stairways for evacuation; the
stairways have been built with fire resistant materials for safe evacuation.
Walk to the stairway or follow announcements over the public address system and by the floor warden
and deputy fire wardens of your floor.
Keep the conversation to a minimum. Do not push or run. Stay in line. Smoking is prohibited.
Traffic on the stairway must head in the down direction only, staying to the right side, unless
otherwise indicated by the Fire Safety Director, or other person in authority.
Fire Drills
The specific requirements established by the New York City Fire Department require that each tenant
participate in a fire drill once every six months. The purpose of these periodic fire drills is to instruct
occupants in how to safely evacuate their offices in the event of a fire.
Several days prior to a fire drill, we will notify each tenant and the designated fire wardens and deputies of
the location, date, and time of the drill.
Immediately prior to the start of a drill, the public address system will be activated. The electric “alert”
signal will be audible on each floor. This signal is the initial tenant alerting technique on the floors
that must be evacuated; this will be followed by the evacuation tone.
After hearing this signal, proceed to the corridor where specific instructions will be broadcast over the
public address system. Keep conversation to a minimum so you can hear instructions. A member of
the Fire Safety Team on your floor will also provide instructions.
Do not hesitate to ask members of the Fire Safety Team on your floor any questions you may have
regarding evacuation procedures.
Fire Safety Team Duties
General Duties:
Learn your floor layout and the location of all exits, stairs, fire alarms, and the fire fighting equipment.
Make sure all exit doors to stairwells are in the position shown on layout and are not obstructed,
Instruct new employees about emergency evacuation procedures.
Notify the Building Management Office if you have any physically challenged personnel in your office.
Make specific provisions within your office for the evacuation of this person.
Emergency Duties:
Transmit the fire alarm to the Fire Command Station via the telephone or via the pull station located in
the public corridor if you discover the fire.
Elevators must not be used. Listen to the public address announcement concerning evacuation of the
floor and the stairways to be used. In case of evacuation, direct all personnel to descend the fire
stairwells to at least two floors below the fire floor.
Be sure the entrance door to the office is closed when the last person has evacuated. Report to the
Floor Warden when evacuation is completed. This information is extremely important in verifying that
everyone has been evacuated.
Floor Warden General Duties:
Review the floor plan, including the location of all exits, stairs, fire alarms and fire fighting equipment.
Make certain that every office on the floor is under the direction of an adequate number of deputy floor
wardens with searchers. The Floor Warden can formulate an effective evacuation pattern for each
office to primary and secondary exits.
Make certain that all members of the Fire Safety Team are aware of their duties.
Provide a way to identify Floor Wardens and other members of the team, such as hats during drills or
evacuation.
Keep Fire Safety Team Organization chart up-to-date and posted in an area visible to all employees.
Make sure the floor is adequately staffed by the Tenant Fire Safety Team at all times. Make
substitutions when necessary.
Emergency Duties:
In the event of a fire emergency, a Floor Warden shall:
Make certain that an alarm has been transmitted via the pull station.
Make certain that all Deputy Floor Warden(s) on their floor(s) have been informed of the fire and that
all occupants on the floor are notified and proceed immediately to execute the Fire Safety Plan.
Ensure that an occupant search is made of all rest rooms.
Proceed to and remain at the Fire Warden Telephone in the corridor. From there, the Floor Warden
will maintain communication with the Fire Command Station and receive, coordinate, and provide
instructions.
Supervise the evacuation of all occupants of the floor via stairway (with the assistance of the Deputy
Floor Warden(s) to a safe area of refuge at least two floors below the fire floor. This includes the
selection of exit stairs to be used and initiation of any action necessary to prevent panic.
To ensure that all known occupants have been evacuated from the floor, use a checklist sheet
indicating each Deputy Floor Warden and his/her areas of responsibility. Check off each Deputy
Floor Warden as his/her office is evacuated.
Deputy Floor Warden General Duties:
As part of his/her normal assignment and day-to-day responsibilities, a Deputy Floor Warden shall:
Assume the general duties of the Floor Warden when he/she is not on premises.
Review the floor plan for his/her floor including the location of all the exits, stairs, fire alarms, and fire
fighting equipment.
Make daily inspection of all fire doors to exit stairs to ensure they are maintained in the closed
position and that no doors are obstructed, inoperable or locked. Report any deficiencies found to the
Floor Warden.
Make certain that all members of the Fire Safety Team under his/her jurisdiction are aware of their
duties. This includes arrangements for the evacuation of physically challenged persons.
Instruct new employees in his/her office about emergency evacuation procedures.
Make certain that the Fire Safety Team Organization Chart is up-to-date and posted in the hallway
near the Manual Pull Box
Report daily to the Floor Warden any absent members of the Fire Safety Team in his/her office.
Emergency Duties:
In the event of a fire emergency, a Deputy Floor Warden shall:
Make certain that an alarm has been transmitted to the Fire Command Station.
Make sure that the Floor Warden is notified of the fire incident.
Be prepared to assume the Floor Warden’s emergency duties if called upon.
Supervise the evacuation of his/her office.
Dispatch male and female searchers to carrying out their assigned duties.
Assemble all occupants of the office and direct them to the lobby area and listen for further
instructions via public address system.
Insure that when all occupants have left his/her office, the entrance door is closed, but not locked.
Employees experiencing a high level of anxiety: Strong leadership is the best way to keep people
under control. Practice your duties during the fire drill so that you will be comfortable in supplying the
leadership required to conduct a safe evacuation.
Uncooperative Employees: During an emergency, leave that person in the office. Go to the Floor
Warden telephone and report the floor and location to the Fire Command Station. The Police/Fire
Department will respond and evacuate the individual.
Emergency Duties (continued):
In the case of panicky or uncooperative employees, the Fire Safety Team should always remember
that in this situation your job is to report the location of these individuals. Do not stay with them. If
you stay with the individual you are putting yourself in danger without notifying the authorized
response personnel.
Non-Fire Evacuation Emergencies (power outages, etc.): Fire Safety Teams will be called on to direct
the floor’s evacuation and report to the Fire Command Station Deputy Floor Warden when the floor is
cleared (including mobility restricted individuals).
Report conditions on the floor to assist the Floor Warden in the performance of his/her duties.
Searchers’ Duties:
Alert occupants of own immediate office, adjoining offices and rest room on the floor during a fire
emergency or drill.
In areas that cannot be entered, knock on door, and make certain the occupants know there is a drill
or fire emergency.
Information for Floor Warden in Preparing for Fire Drills
Make the necessary Fire Safety Team assignment if not already completed. This assignment should
be permanent.
In order for Fire Safety Team members to become experienced in operating independently in
preparation for an actual fire emergency a pre-drill meeting will not be held. At the end of the drill, all
team members will meet with the Fire Safety Director in the corridor on a pre-determined floor to
discuss the effectiveness of the drill.
Since, on any given day, you will not know what team member is available during drills or actual
emergencies (vacation, sick, etc.) every member assigned to search and evacuate areas must report
back to you to verify that the floor has been evacuated.
There will be at least one person reporting to you from every section assigned within large tenancies.
If someone has not returned to you from a particular tenancy, then send someone out who has
already reported in to verify the evacuation of that office. This reporting method is critical to the
evacuation of the floor and should be understood by every team member.
Information for Floor Warden in Preparing for Fire Drills (continued)
The initial alert used for fire drills and actual fire emergencies will be the “attention” signal broadcast
over the public address system. For anything other than drills, this signal will mean that a fire
emergency exists, and evacuation of the floor may be necessary, however please listen for directions
from the building Fire Safety Director.
Visit each tenant a day or two before the drill to ensure that everyone knows their assignments and
note any changes in your Fire Safety Team list. Give these changes to the Fire Safety Director on
the day of the drill.
Team members should report any lack of participation or cooperation during the drill.
Note: Assignments Necessary
Coverage for all stairs and elevator lobby.
Searchers to evacuate every office and rest room.
Emergency Procedures: Flooding
In the event of a flood that may cause damage to tenant property or affect the normal operation of the
building, designated tenant representatives will be contacted by Building Management personnel, including
after business hours.
The first priority is to ensure that no personal injury occurs as the result of a flood. The second priority is to
discover the cause and prevent or minimize additional flooding.
Once the flooding has been contained, clean-up operations will be commenced. Tenants will need to
contact their insurance carrier for any damage to their property.
Emergency Procedures: Medical Emergency
Do not move the person. If necessary, administer first aid.
If necessary, an Automatic Defibrillator, located in the lobby, may be used by trained building
personnel.
Call Paramedics. Dial 911. Tell them your floor and suite number.
Call Security Desk at (212) 752-0512 which is staffed twenty-four hours a day. We will hold an
elevator ready for the paramedic team. Call the Building Management Office at (212) 752-0035.
If a private physician has been called, let us know and we will escort the doctor to your office.
Post one person at the elevator to lead the medical team to the person in distress.
Heart Attack
If it appears that an employee or a visitor is having a heart attack CALL 911, then contact the lobby desk
attendant.
Emergency Procedures: Power Failure
If normal power fails, an emergency generator will automatically provide electricity to stairwells, stairwell
exits and elevators, as well as powering life safety and communications systems. After elevators have
returned to the lobby in a preprogrammed sequence, one elevator in each bank will remain in operation,
powered by the emergency generator.
If a power failure appears to be extended, tenants will be informed by telephone or the public address
system. The Fire Safety Director will issue instructions.
Emergency Procedures: Severe Weather
When severe weather conditions become apparent, the U.S. Weather Bureau describes conditions by two
(2) classifications, a Watch or a Warning. This applies to the reporting of severe thunderstorms, the
approach of weather conditions favoring the formation of tornadoes, a hurricane condition, a winter storm
condition, etc. A Watch becomes effective when atmospheric conditions are right to produce the particular
weather phenomenon. A Warning means that the weather condition has been spotted and prompt action
must be taken for safety.
Except in very rare circumstances, the decision to evacuate the building based on the above weather
reports will not be made by Building Management, but rather by each Tenant Company. However, in the
event these conditions do exist, the following guidelines should be kept in mind:
Move away from outside windows. If the windows in your offices are supplied with blinds, close the
blinds (this will provide protection from broken glass).
Do not panic.
If evacuated, lock all desk drawers and take all items of value with you.
If evacuated, use a route that is in the building interior and stay away from large expanses of glass
and windows.
Use the stairwells rather than the elevators.
If evacuated, do not return to your office until advised to do so.
Emergency Procedures: Stairs
Stairwells are for emergency use and in general are not intended to accommodate daily travel between
floors. As a security measure, stairwell doors cannot be opened from the stairwell side except on every
fourth floor. The re-entry floor can be opened either at all times or secured by a fail-safe system that will
open the door upon the receipt of an alarm.
Please do not hold stairwell doors open or prop objects in the door to keep it open. Doing so upsets the
balance of the air control and defeats a major security and fire protection system.
Emergency Procedures: Toxic Hazards
If there is a toxic spill or exposure, immediately get to an area where you are not exposed and call 9-1-1.
Give building address, floor and phone number, and also what type of spill. Take action to contain the
hazard; close doors behind you, and always follow all safety procedures when working with toxic materials.
Introduction: Welcome
Welcome to 919 Third Avenue
This handbook is designed to act as a quick reference to policies and services, which are more fully
detailed in your lease. It contains phone numbers, addresses, and brief outlines of the subjects most likely
to concern you during your tenancy.
It also outlines safety systems, actions that will be taken by the building staff and your own responsibilities
during an emergency. Please take a few minutes to familiarize yourself with its contents and layout.
We want your working day at 919 Third Avenue to be pleasant, productive, and safe. If you have requests
or suggestions about how we can serve you better, please let us know.
Introduction: About SL Green
SL Green Realty Corp. owns and operates a premier portfolio of commercial office buildings in New York
City. It is the largest commercial office landlord in the nation's largest and most resilient office market. The
Company has an outstanding track record of producing industry-leading returns and creating long-term
value for its shareholders.
SL Green owned 30 New York City office properties totaling approximately 23,719,200 square feet, making
it New York's largest office landlord. In addition, at September 30, 2008, SL Green held investment interests
in, among other things, eight retail properties encompassing approximately 400,212 square feet, two
development properties encompassing approximately 363,000 square feet and two land interests, along
with ownership interests in 36 suburban assets totaling 7,867,500 square feet in Brooklyn, Queens, Long
Island, Westchester County, Connecticut and New Jersey.
Introduction: About 919 Third Avenue
Designed by Skidmore, Owings and Merrill, this 47-story Class A office building was completed in 1971.
The building façade is comprised of black duranodic aluminum curtain wall exterior on enclosed structural
steel columns with tinted gray insulated single-pane glazing infixed frames on the office floors and tinted
polished glass at the lobby level. A typical office floor comprises of approximately 44,000 rentable square
feet on base floors (2-6) and approximately 30,000 rentable square feet on the tower floors (7-47). The
interior finishes are consistent with Class A office construction.
Introduction: Operation Instructions
Navigation
You move through The Electronic TenantВ® Handbook just as you would a traditional internet site. After
clicking anywhere on the main page, there is a Table of Contents that provides links to various Chapters.
Upon entering a Chapter, links to specific information are provided in Sub-Sections. You may return to the
Table of Contents or Chapter Overview by clicking the appropriate link on every page.
Special Features
This Electronic TenantВ® Handbook has special features, such as a Forms Section. In order to be able to
use these features, you must have Adobe Acrobat Reader installed on your computer. This software is free
and easy to use. To obtain the software for free, click here.
Updates
The Electronic TenantВ® Handbook is updated on a regular basis. Please be sure to continuously check back
for updates and new information. In order to keep you informed about your property’s operations, we have
included a monthly Building Calendar and Announcement Board. Here, you will find information regarding
scheduled maintenance and events taking place at the property.
If you are having trouble accessing the Electronic TenantВ® Handbook or need assistance, please e-mail or
call the property management office.
Policies and Procedures: Moving Policy
Moving in or out of the building must be prearranged with the building office well in advance of desired date
in order to book the freight elevator.
All move in/move outs must be conducted according to the following requirements
Insurance
Your moving company will need to be insured according to the current building requirements before moving
operations can begin. It will be your responsibility to furnish the building with this information.
Moving Company
Your moving company should be familiar with the moving operations in high-rise, Class A Buildings. The
mover will be required to protect all building common area hallway walls, corners, doors and floors as
directed by the building in order to protect against damage.
It is necessary for you to identify your moving company to the building at least one week prior to the move
and provide the name and telephone number of the moving company’s contact.
Moving Schedule
A moving schedule must be provided to the building at least a week in advance.
All moves must be performed after-hours and can only be conducted between the hours of 6 PM and 10 PM
Monday Through Friday, Saturday’s 8 AM through 10 PM and Sunday’s 8 AM through 10 PM. This means
that the moving trucks must be fully packed and off the premises and out of the neighborhood by 10 PM.
The reason for this is to avoid disturbing the neighboring residential properties.
Freight Elevator Service
The building has one freight car servicing all floors in the building. During your move, you have the option of
requesting an elevator mechanic to stand by in the event that the freight car goes down. The advantage of
this is that the elevator mechanic is on the spot to restore service as soon as possible. Otherwise, a repair
mechanic is called in on a first-come, first-served basis.
The building office can provide you with the most current charge for this service.
Freight Elevator Hatch
The hatch may only be opened by the elevator mechanic. The charge for this will be according to the
elevator companies prevailing rate.
Elevator Operator
An elevator operator must always be present to run the freight and any other elevators that may be used
with special permission. Contact the Building Office for the prevailing rate for such service.
Policies and Procedures: Smoking
919 Third Avenue maintains a no smoking policy throughout the building including all common areas, lobby,
rest rooms, stairwells, elevators and the 55th Street Plaza. Smoking is permitted on the 56th Plaza
approximately 20 feet away from lobby entrance as a courtesy to others.
Policies and Procedures: Tenant Alterations
Tenant shall make no alteration, addition, or improvement in the Premises, without the prior written consent
of Landlord, and then only by contractors or mechanics and in such manner and time, and with such
materials, as approved by Landlord.
In all cases where modifications or alterations are done without prior consent of the Landlord, and/or the
installations are found to be in violation of the various building codes, the Tenant must remove, repair, or
replace the hazardous conditions, all at the Tenant’s expense.
All alterations shall be performed in accordance with the following conditions:
Procedures
Prior to the commencement of any alterations, Tenant, or its representative, shall first submit to
Landlord for its approval no less than 3 sets of detailed dimensioned coordinated plans and
specifications, including layout, architectural, HVAC, electrical, plumbing, fire protection and structural
drawings for each proposed alteration.
Three (3) sets of construction drawings and specifications should be delivered directly to SL Green
Realty Corp., Attn: Jay Pesci, 420 Lexington Avenue, 18th Floor, New York, NY 10170 together with
an accompanying letter recording the date and listing of all enclosures. The date they are received
and accepted will be considered the actual submission date.
Drawings submitted by the Tenant Representative to Landlord for review and approval shall be no
smaller than 24” x 36”.
Procedures (continued)
All drawings shall include a standard title block, indicating, the property floor, tenant, date, scale, and
other pertinent data. A revision block must be included. Any and all revisions to the documents are
to be properly clouded and labeled.
Drawings shall include a graphic and architectural scale, north arrow and a legend.
The affected premises shall be identified on the construction drawings by the column line numbers
and dimensions.
Landlord reserves the right to suspend any project if any of the foregoing is not in compliance.
All alterations shall be done in compliance with all other applicable provisions of the Lease and with
all applicable laws, ordinances, directions, rules and regulations of governmental authorities having
jurisdiction, including, without limitation, the Americans with Disabilities Act of 1990 and New York
City Local Law No. 57/87 and similar present or future laws, and regulations issued pursuant thereto,
and also New York City Local Law No. 76 and similar present or future laws, and regulations issued
pursuant thereto, on abatement, storage, transportation and disposal of asbestos and other
hazardous materials. Work, if required, shall be effected at Tenant’s sole cost and expense, by
contractors and consultants approved by Landlord and in strict compliance with the aforesaid rules
and regulations, and with Landlord’s rules and regulations thereon.
Procedures (continued)
All work shall be performed with labor forces and promote a harmonious labor environment
consistent with SL Green labor conditions.
The review and/or approval by Landlord, its agents, consultants and/or contractors, of any Alteration,
or of plans and specifications and the coordination of such Alteration work with the Building, as
described in part above, are solely for the benefit of Landlord, and neither Landlord nor any of its
agents, consultants or contractors shall have any duty toward Tenant. Nor shall Landlord or any of
its agents, consultants and/or contractors be deemed to have made any representation or warranty to
Tenant, or have any liability, with respect to the safety, adequacy, correctness, efficiency or
compliance with laws of any plans and specifications, Alterations or any other matter relating thereto.
After a review of the drawings, Landlord will send a plan review letter and an insurance
indemnification agreement to the Tenant indicating comments and/or changes required.
Tenant must sign and return letter and the indemnification agreement to Landlord before work may
commence.
If construction drawings and specifications must be resubmitted to SL Green Realty Corp. all
revisions are to be clearly identified and dated on the resubmitted drawings and/or the title page of
calculation and/or specification books with written responses clearly identifying how each comment
was addressed. Only specification page(s) applicable to the review comments need to be
re-submitted.
re-submitted.
Procedures (continued)
A plan review charge, including charges of Landlord’s consultants and consultants’ reimbursable
charges will be assessed directly to the tenant. No approval will be granted until payment of such
charges.
Prior to the commencement of any work by or for Tenant, Tenant shall furnish to Landlord certificates
evidencing the existence of the following insurance:
Workers’ compensation insurance covering all persons employed for such work and with
respect to whom death or bodily injury claims could be asserted against Landlord, Tenant or
the Premises.
Broad form general liability insurance written on an occurrence basis naming Tenant as an
insured and naming Landlord and its designees as additional insureds, with limits of not less
than $5,000,000 combined single limit for personal injury in any one occurrence, and with limits
of not less than $500,000 for property damage (the foregoing limits may be revised from time to
time by Landlord to such higher limits as Landlord from time to time reasonably requires).
Tenant, at its sole cost and expense, shall cause all such insurance to be maintained at all time
when the work to be performed for or by Tenant is in progress.
Procedures (continued)
All such insurance shall be obtained from a company authorized to do business in New York
and shall provide that it cannot be canceled without thirty days priors written notice to
Landlord. All policies, or certificates therefore, issued by the insurer and bearing notations
evidencing the payment of premiums, shall be delivered to Landlord. Blanket coverage shall
be acceptable, provided that coverage meeting the requirements of this paragraph is assigned
to Tenant’s location at the Premises.
General Contractor will submit a list of all sub-contractors to the Landlord Managing Agent.
Prior to the commencement of any Alterations, Tenant shall, at its sole cost and expense, obtain and
exhibit to Landlord any governmental permit required in connection with such Alterations.
Class “E” system contractor used on any projects must be approved by the Landlord.
Construction Guidelines
At the beginning of every Alteration, Tenant’s contractor shall coordinate with the Building
Management Office. The Contractor and the Fire Safety Director of the building shall check the fire
alarm equipment within the alteration site, to ascertain the condition of same.
All construction materials shall be delivered to the job in proper containers and stored in the Tenant’s
work area. Waste, excess-building materials, tools or equipment shall not be stored or allowed to
accumulate in corridors or stairwells.
All Fire exits shall be kept clear and accessible at all times.
All welding shall be performed before 8:00 a.m. or after 6:00 p.m. during the week or on weekends.
Welding shall be performed only by person having a valid New York Certificate of Fitness for welding
on his person. During all welding operations there must be a person, in the capacity of a Fire
Watcher, having a fire extinguisher and protective blankets. Prior to any welding in the building, the
Contractor is to contact the Building Office twenty-four hours in advance to have the Class “E”
system disabled.
Construction Guidelines (continued)
All fireproofing on steel must be repaired if damaged or missing. Contact the Chief
Engineer/Superintendent through the Building Manager’s Office for inspections and approval before
installing ceilings. All openings made in ceilings, columns, walls, floors, etc., must be properly sealed
(fire stopped).
All abandoned ductwork, conduit wiring or piping not necessary for new construction usage must be
removed from hung ceiling areas and floor ducts.
All work to be performed by Tenant shall be done in a manner, which will not interfere with or disturb
other tenants and occupants of the Building.
All work that inconveniences or disturbs other tenants must be scheduled before 8:00 a.m. or after
6:00 p.m. The Building Manager reserves the right to stop any work during normal working hours,
that causes a disturbance, at no cost to the Landlord.
Construction Guidelines (continued)
The use of freight elevators for hoisting contractor’s material, equipment, rubbish, must be arranged
with the Building Manager and Superintendent to avoid conflict with regular building operations. If
major quantities of contractor’s material are being brought to the job, exclusive use of the freight car
before and after regular building hours is to be instituted. The tenant is responsible for the overtime
elevator charges.
All construction deliveries shall be made during off-hours, between 5 p.m. and 8 a.m. Monday through
Friday, or on weekends with a minimum of four hours usage.
Walls and floors in corridors adjacent to construction areas and leading to the freight elevators are to
be protected with Masonite or equivalent with special protection for corners.
Do not place equipment, partitions, furniture or any other tenant installation outside the area leased
and occupied.
Do not locate equipment, partitions, fixed installations or other facilities in areas that might block or
interfere with necessary access, entrances or exits.
The Landlord does not guarantee that any utility shutdown will proceed without interruption
accordingly; the Landlord is not responsible for additional charges or for delays due to a delay or
rescheduling of a utility shutdown.
Project Closeout
Promptly following the substantial completion of any alteration, Tenant shall submit to Landlord the
Landlord closeout documents as required per the attached guidelines, designated as " Exhibit B."
Upon completion of the alteration work the Contractor and the Fire Safety Director of the building shall
again check the fire alarm equipment, to ascertain the condition of same. Any equipment damaged in
the course of the Alteration shall be repaired or replaced at the expense of Tenant.
At the completion of the work, all sign-offs as required by authorities having jurisdiction must be
submitted to the Property Manager.
Necessary information to be included in the closeout documents: The project closeout manual shall be
submitted in triplicate, in three-ring binders. All copies will be forwarded to the Property Manager, who will
oversee the distribution of the manuals. Each manual must be labeled indicating the following information:
Property
Project
Date of submission
Name of firm submitting the documents
Project Closeout (continued)
VERY IMPORTANT: EACH SUBMISSION MUST HAVE A PROJECT CLOSEOUT CHECKLIST WHICH IS
A SUMMARY OF THE INFORMATION CONTAINED IN THE BINDER!
This information must appear on the front cover of the binders and on the spine of each binder. Following is
the organization of each binder, describing the information to be contained therein:
Table of contents, listed as follows:
Section 1: Contacts
Section 2: Governmental approvals
Section 3: Project information
Section 4: Testing, inspection, and warrantee information
Project Closeout (continued)
Specifically, the organization and contents of each section listed in the table of contents is to be as follows:
Section 1: Contacts
This section is a complete listing of all firms and contact personnel involved with the project. This list must
include the name, address, telephone number, fax number, mobile phone number, and email address of
each contact person representing the following:
Architect: Owner’s representative (SLG Contact)
Engineer: Tenant representative, if applicable
Expediter: Contractor
Section 2: Governmental approvals
This section must include all NYCDOB permits and approvals, including a final approval, if applicable. Also,
any other relevant approvals or permits above and beyond those required by NYCDOB must be included.
Project Closeout (continued)
Section 3: Project information
This section pertains to project-specific information, and must include the following:
As-built documents, folded in an envelope compatible with a 3-ring binder. The documents are not to
be punched.
As-built documents, submitted on a CD, in an AutoCAD 2000 format.
Project photos, if applicable.
Incident reports, if applicable.
List of newly installed equipment, including manufacturer, model, serial number, and vendor.
Project Closeout (continued)
Section 4: Testing, inspection, and warrantee
This section must be project-specific and must include the following:
Testing and balancing reports for the HVAC system.
Fire alarm test and inspection reports.
Sprinkler system testing and inspection, if applicable.
Contractor’s one-year warrantee.
Carryover warrantees or guarantees, which are included with equipment purchases.
Copies of final lien waivers.
Final accounting of the project.
When compiling the close-out manual, the following must be adhered to:
All sections must be indicated by a tabbed divider.
Each page must be readily identifiable with a header indicating the property, project, and the subject
contained on the page.
If there is an item listed above which is not applicable, a blank sheet is to be inserted with the
appropriate heading, and an indication that the item is not applicable.
Project Closeout (continued)
Final payment to contractors is contingent upon the Owner’s acceptance of the closeout package. Upon
receipt and acceptance of the three manuals, the manuals will be distributed as follows:
1 copy to the Property Manager.
1 copy to the Portfolio Manager.
1 copy to remain in the construction files.
Project Closeout Checklist
The purpose of this checklist is to ensure, in a single-page summary that the contents of each binder is in
accordance with this bulletin. Each piece of information on the checklist must be addressed. The checklist
is to be attached to the submission of the closeout binder. This checklist must be completed by the Project
Manager upon receipt of the closeout documents from the contractors.
Click here to download a Project Closeout Checklist.
The Neighborhood: Retail Services
Listed below are retail services located at 919 Third Avenue:
Duane Reade
Whole Foods Market
www.walgreens.com
949 3rd Ave.
New York, NY
212-223-1765
Angelo's Pizza
226 E 57th Street
New York, NY 10022
646-497-1222
www.angelospizzany.com
1043 2nd Ave
New York, NY 10022
212-521-3600
Toasties
www.fiorinirestaurantnyc.com
209 E 56th Street
New York, NY 10022
212-908-0830
Post Office
www.toastiesnyc.com
599 Lexington Ave.
New York, NY 10022
212-644-8780
Enduro's Restaurant
www.usps.com
909 3rd Ave.
New York, NY 10022
212-330-5549
Enduro TO GO
Fiorini (Italian Restuarant)
Phone: 212-935-6800
Phone: 212-935-6800
Hours of Operation:
Hours of Operation:
Monday - Friday: 11:30a.m. - 11:00p.m. Monday - Friday: 7:00a.m. - 7:00p.m.
Saturday: 10:00a.m. - 11:00p.m.
Sunday: 10:00a.m. - 10:00p.m.
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