Provider Manual for Medi-Cal, Healthy Families, AIM, and - Anthem

Provider Manual for Medi-Cal, Healthy Families, AIM, and - Anthem
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Provider Manual
Medi-Cal Managed Care
Major Risk Medical Insurance Program
Medi-Cal Access Program
Anthem Blue Cross
Version 2.1
Updated December 2014
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Table of Contents
CHAPTER 1: INTRODUCTION ..................................................................................................... 13
Welcome ...................................................................................................................................................... 13
About this Manual ....................................................................................................................................... 13
Additional Resources ................................................................................................................................... 15
County Medical Services Program ............................................................................................................... 15
Using This Manual ....................................................................................................................................... 16
Websites ...................................................................................................................................................... 16
How to Access Information, Forms and Tools on Our Website .................................................................. 16
CHAPTER 2: LEGAL AND ADMINISTRATIVE REQUIREMENTS ....................................................... 17
Proprietary Information .............................................................................................................................. 17
Privacy and Security..................................................................................................................................... 17
Misrouted Protected Health Information ................................................................................................... 18
Updates and Changes .................................................................................................................................. 18
CHAPTER 3: CONTACT LIST ........................................................................................................ 19
Overview ...................................................................................................................................................... 19
Medi-Cal Programs ...................................................................................................................................... 19
State of California ........................................................................................................................................ 24
CHAPTER 4: COVERED AND NON-COVERED SERVICES ................................................................ 25
Overview ...................................................................................................................................................... 25
Program Definitions ..................................................................................................................................... 25
State and County-Sponsored Programs ...................................................................................................... 26
CHAPTER 4A: MEDI-CAL COVERED AND NON-COVERED SERVICES ............................................. 28
Overview ...................................................................................................................................................... 28
Emergent Transportation - Ambulance Services ......................................................................................... 28
Behavioral Health Services .......................................................................................................................... 28
Community-Based Adult Services (CBAS) .................................................................................................... 28
Dental Services ............................................................................................................................................ 29
Diagnostic X-Ray and Laboratory Services .................................................................................................. 29
Home Health Care ....................................................................................................................................... 30
Hospice ........................................................................................................................................................ 31
Hospital Services .......................................................................................................................................... 31
Hysterectomies ............................................................................................................................................ 31
Maternity ..................................................................................................................................................... 32
Medical Supplies & Equipment.................................................................................................................... 32
Non-Emergency Transportation .................................................................................................................. 32
Pharmacy ..................................................................................................................................................... 33
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
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Table of Contents
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Professional Services ................................................................................................................................... 33
Sensitive Services......................................................................................................................................... 34
Skilled Nursing Facilities .............................................................................................................................. 35
Telehealth .................................................................................................................................................... 35
Vision Services ............................................................................................................................................. 35
Benefits Grid ................................................................................................................................................ 36
Services Requiring Prior Authorization ........................................................................................................ 41
Non-Covered Services.................................................................................................................................. 42
CHAPTER 4B: MEDI-CAL ACCESS PROGRAM COVERED AND NON-COVERED SERVICES ................ 43
Overview ...................................................................................................................................................... 43
Ambulance Services ..................................................................................................................................... 43
Behavioral Health - Inpatient ...................................................................................................................... 43
Behavioral Health - Outpatient.................................................................................................................... 44
Dental Services ............................................................................................................................................ 45
Diagnostic X-Ray and Laboratory Services .................................................................................................. 45
Family Planning ............................................................................................................................................ 45
Hospital – Inpatient ..................................................................................................................................... 45
Hospital – Outpatient .................................................................................................................................. 46
Maternity Care............................................................................................................................................. 46
Pharmacy ..................................................................................................................................................... 46
Vision Services ............................................................................................................................................. 47
Covered Services Grid .................................................................................................................................. 47
Non-Covered Services.................................................................................................................................. 49
CHAPTER 4C: MAJOR RISK MEDICAL INSURANCE PROGRAM (MRMIP) COVERED AND NONCOVERED SERVICES .................................................................................................................. 50
Overview ...................................................................................................................................................... 50
Ambulance Services ..................................................................................................................................... 50
Behavioral Health – Inpatient and Outpatient ............................................................................................ 50
Dental Services ............................................................................................................................................ 50
Diagnostic X-Ray and Laboratory Services .................................................................................................. 51
Family Planning ............................................................................................................................................ 51
Hospital Services - Inpatient ........................................................................................................................ 51
Hospital Services - Outpatient ..................................................................................................................... 52
Pharmacy ..................................................................................................................................................... 52
Preventive Care ........................................................................................................................................... 53
Vision Care ................................................................................................................................................... 53
Major Risk Medical Insurance Program: Covered Services Grid ................................................................. 54
CHAPTER 4D: STATE & COUNTY SERVICES AND PROGRAMS ...................................................... 56
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
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Table of Contents
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Overview ...................................................................................................................................................... 56
Behavioral Health, Alcohol and Other Drug Program ................................................................................. 56
California Children's Services (CCS) ............................................................................................................. 57
California Early Start .................................................................................................................................... 58
Child Health and Disability Prevention (CHDP) Program ............................................................................. 58
Directly Observed Therapy (DOT) for Tuberculosis ..................................................................................... 59
Family Planning Services.............................................................................................................................. 59
HIV Counseling and Testing ......................................................................................................................... 59
Immunization Services................................................................................................................................. 59
Women, Infants and Children Program (WIC) ............................................................................................. 59
CHAPTER 5: BEHAVIORAL HEALTH SERVICES ............................................................................. 61
Overview ...................................................................................................................................................... 61
Goals ............................................................................................................................................................ 61
Objectives .................................................................................................................................................... 61
Guiding Principles of Anthem’s Behavioral Health Program ....................................................................... 62
Systems of Care ........................................................................................................................................... 63
Coordination of Behavioral Health and Physical Health Treatment ........................................................... 64
Provider Roles and Responsibilities ............................................................................................................. 64
Provider Roles and Responsibilities ............................................................................................................. 65
Provider Roles & Responsibilities: Transition after Acute Psychiatric Care ................................................ 65
Provider Success .......................................................................................................................................... 66
Health Plan Clinical Staff .............................................................................................................................. 66
Coordination of Physical and Behavioral Health Services ........................................................................... 66
Case Management ....................................................................................................................................... 67
Member Records and Treatment Planning: Comprehensive Assessment .................................................. 67
Member Records and Treatment Planning: Personalized Support and Care Plan ...................................... 68
Member Records and Treatment Planning: Progress Notes ....................................................................... 69
Psychotropic Medications ........................................................................................................................... 69
Utilization Management .............................................................................................................................. 70
Timeliness of Decisions on Requests for Authorization .............................................................................. 71
Access to Care Standards............................................................................................................................. 71
How to Provide Notification or Request Preauthorization ......................................................................... 71
Behavioral Health Clinical Authorization and Protocols .............................................................................. 72
Necessity Determination and Peer Review ................................................................................................. 72
Billing Professional & Ancillary Claims......................................................................................................... 73
Professional Billing Requirements ............................................................................................................... 73
Non-Medical Necessity Adverse Decisions (Administrative Adverse Decision) .......................................... 73
Provider Appeals, Grievances and Payment Disputes ................................................................................. 73
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
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Table of Contents
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Avoiding an Adverse Decision ..................................................................................................................... 73
Clinical Practice Guidelines .......................................................................................................................... 74
Emergency Behavioral Health Services ....................................................................................................... 74
Non-Emergency Behavioral Health and Substance Abuse Services ............................................................ 74
Prior Authorization ...................................................................................................................................... 75
Referral Criteria to Behavioral Health Specialists........................................................................................ 75
Criteria for Provider Type Selection ............................................................................................................ 76
CHAPTER 5A: BEHAVIORAL HEALTH SERVICES FOR MEDI-CAL PROGRAMS ................................. 77
Medi-Cal Access Program (MAP): Covered and Non-Covered Services ...................................................... 77
Inpatient ...................................................................................................................................................... 77
Medi-Cal Access Program (MAP): Covered and Non-Covered Services ...................................................... 77
Outpatient ................................................................................................................................................... 77
Major Risk Medical Insurance Program: Covered and Non-Covered Services ............................................ 78
Inpatient ...................................................................................................................................................... 78
Major Risk Medical Insurance Program: Covered and Non-Covered Services ............................................ 78
Outpatient ................................................................................................................................................... 78
State & County Services and Programs: Covered and Non-Covered Services ............................................ 78
Medi-Cal Covered and Non-Covered Services ............................................................................................. 79
Sensitive Services: Adolescent Sensitive Services ....................................................................................... 80
Additional Services: Mental Health ............................................................................................................. 80
CHAPTER 6: LONG TERM SERVICES AND SUPPORTS (LTSS) ......................................................... 81
Overview ...................................................................................................................................................... 81
In-Home Support Services (IHSS) ................................................................................................................. 81
IHSS Member Control/Responsibility .......................................................................................................... 82
Community Based Adult Services (CBAS) .................................................................................................... 82
CBAS - Eligibility ........................................................................................................................................... 83
CBAS - Referral............................................................................................................................................. 83
Multipurpose Senior Services Program ....................................................................................................... 83
MSSP – Referral ........................................................................................................................................... 84
MSSP Waiver Services ................................................................................................................................. 84
Transition and Discharge Planning .............................................................................................................. 85
Responsibilities of the LTSS Provider........................................................................................................... 85
Interactive Voice Response Requirements of Providers ............................................................................. 86
Identifying and Verifying the Long-Term Care Member ............................................................................. 86
Nursing Home Eligibility .............................................................................................................................. 86
Covered Health Services .............................................................................................................................. 87
Anthem Coordination .................................................................................................................................. 87
Consumer Direction ..................................................................................................................................... 88
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
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Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Discharge Planning ...................................................................................................................................... 88
Medical and Nonmedical Absences............................................................................................................. 89
Member Liability (Share of Cost) ................................................................................................................. 89
Our Approach to Skilled Nursing Facility Member Liability/Share of Cost .................................................. 91
Long-Term Care Ethics and Quality Committee .......................................................................................... 92
Claims and Reimbursement Procedures ..................................................................................................... 92
Reimbursement to Multipurpose Senior Services Program Providers ........................................................ 94
CHAPTER 7: MEMBER ELIGIBILITY ............................................................................................. 95
Overview ...................................................................................................................................................... 95
Medi-Cal ID Cards ........................................................................................................................................ 95
Verifying Medi-Cal Eligibility ........................................................................................................................ 96
Medi-Cal Access Program and Major Risk Medical Insurance Program (MRMIP) ...................................... 96
Verifying MAP and MRMIP Eligibility........................................................................................................... 97
CHAPTER 8: UTILIZATION MANAGEMENT ................................................................................. 98
Overview ...................................................................................................................................................... 98
Services Requiring Prior Authorization ........................................................................................................ 99
Services That Do Not Require Prior Authorization .................................................................................... 100
Starting the Process ................................................................................................................................... 101
Requesting Authorization .......................................................................................................................... 101
Requests with Insufficient Clinical Information......................................................................................... 103
Pre-Service Review Time Frame ................................................................................................................ 103
Urgent Pre-service Requests ..................................................................................................................... 103
Emergency Medical Conditions and Services ............................................................................................ 103
Emergency Stabilization and Post-Stabilization ........................................................................................ 104
Referrals to Specialists............................................................................................................................... 104
Continued Stay Review: Hospital Inpatient Admissions ............................................................................ 105
Continued Stay Review: Clinical Information for Continued-Stay Review ................................................ 105
Continued Stay Review: Denial of Service ................................................................................................. 106
Post-Service Clinical Claims Review ........................................................................................................... 106
Self-Referral ............................................................................................................................................... 106
Second Opinions ........................................................................................................................................ 107
Additional Services: California Children’s Services .................................................................................... 107
Additional Services: Mental Health ........................................................................................................... 107
Additional Services: Vision Care ................................................................................................................ 107
CHAPTER 9: HEALTH SERVICES PROGRAMS ............................................................................. 108
Overview .................................................................................................................................................... 108
Preventive Care: Initial Health Assessments ............................................................................................. 108
Preventive Care: Services for Children Under 21 Years of Age ................................................................. 109
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
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Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Preventive Care: Staying Healthy Assessment Tool (Medi-Cal Only) ........................................................ 110
Preventive Care: Immunization Program .................................................................................................. 111
Preventive Care: Well Woman .................................................................................................................. 111
Preventive Care: Childhood Lead Exposure Testing/Free Blood Test Kits ................................................ 112
Health Management: ConditionCare: Medi-Cal ........................................................................................ 112
Health Management: ConditionCare for Asthmatic Members ................................................................. 113
Health Management: ConditionCare for Members with Cardiovascular Conditions ............................... 113
Health Management: ConditionCare for Members with Chronic Obstructive Pulmonary Disease (COPD)
................................................................................................................................................................... 114
Health Management: ConditionCare for Diabetic Members .................................................................... 115
Health Management: Future Moms (Medi-Cal and Medi-Cal Access Program) ....................................... 115
Health Management: New Mother and Baby Post Delivery Outreach Program ...................................... 117
Health Education: No-Cost Classes ............................................................................................................ 118
Health Education: 24/7 NurseLine............................................................................................................. 119
Health Education: Emergency Room Action Campaign............................................................................. 119
Health Education: Weight Management Programs................................................................................... 120
Health Education: Smoking Cessation Programs....................................................................................... 121
Telehealth .................................................................................................................................................. 122
CHAPTER 10: CLAIMS & BILLING .............................................................................................. 123
Overview .................................................................................................................................................... 123
Claims Processing – McKesson ClaimsXten ............................................................................................... 123
Methods for Submission............................................................................................................................ 124
Electronic Claims........................................................................................................................................ 125
Paper Claims .............................................................................................................................................. 126
Paper Claims Processing ............................................................................................................................ 127
National Provider Identifier ....................................................................................................................... 127
Clinical Submissions Categories ................................................................................................................. 128
Coordination of Benefits............................................................................................................................ 128
Claim Forms and Filing Limits .................................................................................................................... 129
Filing and Reimbursement Limits for Medi-Cal Claims.............................................................................. 129
Other Filing Limits ...................................................................................................................................... 130
Claims Processing ...................................................................................................................................... 131
Claims Returned for Additional Information ............................................................................................. 131
Common Reasons for Rejected and Returned Claims ............................................................................... 131
Claims Filed With Wrong Plan ................................................................................................................... 133
Payment of Claims ..................................................................................................................................... 133
Electronic Remittance Advice .................................................................................................................... 133
Electronic Funds Transfer .......................................................................................................................... 134
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
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Table of Contents
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Monitoring Submitted Claims.................................................................................................................... 134
Claims Follow-Ups/Resubmissions ............................................................................................................ 134
Claims Overpayment Recovery Procedure ................................................................................................ 135
Claims Disputes.......................................................................................................................................... 135
Capitated Group Claims Processing ........................................................................................................... 136
Capitated Group Encounter Data Reporting ............................................................................................. 137
CMS-1500 Claim Form ............................................................................................................................... 137
CMS-1500 Claim Form Fields ..................................................................................................................... 137
CHAPTER 11: BILLING PROFESSIONAL & ANCILLARY CLAIMS .................................................... 140
Overview .................................................................................................................................................... 140
Anesthesia ................................................................................................................................................. 141
Behavioral Health ...................................................................................................................................... 141
California Children's Services (CCS) ........................................................................................................... 141
Child Health and Disability Prevention Program (CHDP) ........................................................................... 142
Comprehensive Perinatal Services Program (CPSP) .................................................................................. 146
Global Codes .............................................................................................................................................. 147
Dental Services .......................................................................................................................................... 150
Emergency Services ................................................................................................................................... 150
Initial Health Assessments (IHA) ................................................................................................................ 150
Newborns .................................................................................................................................................. 151
Self-Referable Services .............................................................................................................................. 152
Sensitive Services....................................................................................................................................... 157
Telehealth .................................................................................................................................................. 158
Ancillary Billing Requirements by Service Category .................................................................................. 159
Ambulance Services ................................................................................................................................... 160
Disposable and Incontinence Medical Supplies ........................................................................................ 163
Durable Medical Equipment ...................................................................................................................... 163
Laboratory, Radiology and Diagnostic Services ......................................................................................... 165
CMS-1500 Claim Form ............................................................................................................................... 165
CMS-1500 Claim Form Fields ..................................................................................................................... 165
CHAPTER 12: BILLING INSTITUTIONAL CLAIMS ........................................................................ 168
Overview .................................................................................................................................................... 168
Institutional Inpatient Coding .................................................................................................................... 168
Institutional Outpatient Coding ................................................................................................................. 168
Ambulance Services ................................................................................................................................... 169
CCS Referrals.............................................................................................................................................. 169
Durable Medical Equipment ...................................................................................................................... 170
Emergency Room Visits ............................................................................................................................. 171
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
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Table of Contents
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Reporting Provider Preventable Conditions on Present on Admission Claims ......................................... 172
Recommended Fields for CMS-1450 ......................................................................................................... 174
CHAPTER 13: MEMBER TRANSFERS & DISENROLLMENT .......................................................... 177
Overview .................................................................................................................................................... 177
Member-Initiated PCP Transfers ............................................................................................................... 177
Member Transfers to Other Plans ............................................................................................................. 178
PCP-Initiated Member Transfers ............................................................................................................... 179
State Agency-Initiated Member Disenrollment ........................................................................................ 179
CHAPTER 14: GRIEVANCES & APPEALS .................................................................................... 180
Overview .................................................................................................................................................... 180
Provider Grievances Relating to the Operation of the Plan ...................................................................... 181
Provider Dispute ........................................................................................................................................ 182
Provider Appeals: Arbitration .................................................................................................................... 182
Member Grievances: Filing a Grievance .................................................................................................... 182
Member Grievances and Appeals: Acknowledgement ............................................................................. 184
Member Grievances: Resolution ............................................................................................................... 184
Member Appeals ....................................................................................................................................... 185
Member Appeals: Standard Appeals ......................................................................................................... 185
Member Appeals: Response to Standard Appeals .................................................................................... 185
Member Appeals: Resolution of Standard Appeals................................................................................... 185
Member Appeals: Expedited ..................................................................................................................... 186
Member Appeals: Response to Expedited Appeals................................................................................... 186
Member Appeals: Resolution of Expedited Appeals ................................................................................. 186
Member Appeals: Other Options for Filing Grievances ............................................................................ 186
Medi-Cal Member Appeals: State Fair Hearing ......................................................................................... 187
Member Appeals: Discrimination .............................................................................................................. 187
Medi-Cal Member Appeals: Continuation of Benefits for Anthem Members during an Appeal .............. 188
CHAPTER 15: CREDENTIALING & RE-CREDENTIALING............................................................... 189
Credentialing Program Structure............................................................................................................... 189
Credentialing Program Scope .................................................................................................................... 189
Credentials Committee .............................................................................................................................. 189
Nondiscrimination Policy ........................................................................................................................... 190
Initial Credentialing ................................................................................................................................... 191
Re-credentialing......................................................................................................................................... 192
Health Delivery Organizations ................................................................................................................... 192
Ongoing Sanction Monitoring.................................................................................................................... 192
Appeals Process ......................................................................................................................................... 193
Reporting Requirements ........................................................................................................................... 193
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Table of Contents: Page 9
Table of Contents
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Eligibility Criteria – Health Care Practitioners ........................................................................................... 194
Criteria for Selecting Practitioners – New Applicants (Credentialing) ...................................................... 195
Currently Participating Applicants (Recredentialing) ................................................................................ 196
Additional Participation Criteria and Exceptions for Behavioral Health Practitioners .............................. 198
(Non-Physician) Credentialing ................................................................................................................... 198
Eligibility Criteria – Health Delivery Organizations (HDOs) ....................................................................... 199
CHAPTER 16: ACCESS STANDARDS & ACCESS TO CARE ............................................................ 202
Overview .................................................................................................................................................... 202
Initial Health Assessments ......................................................................................................................... 202
Medical Appointment Standards: General Appointment Scheduling (Outside of Los Angeles County) .. 203
Medical Appointment Standards: Los Angeles County Only ..................................................................... 204
Wait Times ................................................................................................................................................. 204
Non-Discrimination Statement .................................................................................................................. 204
Interpreter Services ................................................................................................................................... 205
Medical Appointment Standards: Missed Appointment Tracking ............................................................ 205
After-Hours Services .................................................................................................................................. 205
24/7 NurseLine .......................................................................................................................................... 206
Continuity of Care ...................................................................................................................................... 206
Emergency Department Protocol Reporting Process ................................................................................ 208
CHAPTER 17: PROVIDER ROLES & RESPONSIBILITIES................................................................ 209
Overview .................................................................................................................................................... 209
Primary Care Providers .............................................................................................................................. 209
Referrals..................................................................................................................................................... 210
Out-Of-Network Referrals ......................................................................................................................... 211
Interpreter Services ................................................................................................................................... 211
Initial Health Assessments ......................................................................................................................... 212
Transitioning Members between Facilities or Back Home ........................................................................ 212
Specialists .................................................................................................................................................. 213
Behavioral Health Providers ...................................................................................................................... 213
Medi-Cal Comprehensive Perinatal Services Program .............................................................................. 213
Hospital Scope of Responsibilities ............................................................................................................. 214
Ancillary Scope of Responsibilities ............................................................................................................ 214
Responsibilities Applicable to ALL Providers ............................................................................................. 215
Office Hours ............................................................................................................................................... 215
After-Hours Services .................................................................................................................................. 215
Licenses and Certifications ........................................................................................................................ 216
Eligibility Verification ................................................................................................................................. 216
Collaboration ............................................................................................................................................. 216
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Table of Contents: Page 10
Table of Contents
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Continuity of Care ...................................................................................................................................... 217
Medical Records: Standards ...................................................................................................................... 217
Mandatory Reporting of Child Abuse, Elder Abuse or Domestic Violence ............................................... 217
Updating Provider Information ................................................................................................................. 218
Oversight of Non-Physician Practitioners .................................................................................................. 218
Open Clinical Dialogue/Affirmative Statement ......................................................................................... 219
Provider Contract Affiliation Change ......................................................................................................... 219
Provider Contract Termination .................................................................................................................. 219
Provider Terminations from Groups.......................................................................................................... 220
Termination of the Ancillary Provider/Patient Relationship ..................................................................... 220
Disenrollees ............................................................................................................................................... 220
Provider Rights........................................................................................................................................... 220
Prohibited Activities .................................................................................................................................. 221
Financial Requirements for Participating Medical Groups ........................................................................ 221
Hospital Financial Review .......................................................................................................................... 224
CHAPTER 18: CLINICAL PRACTICE AND PREVENTIVE HEALTH CARE GUIDELINES ....................... 226
Overview .................................................................................................................................................... 226
Preventive Health Care Guidelines ............................................................................................................ 226
Clinical Practice Guidelines ........................................................................................................................ 227
CHAPTER 19: CASE MANAGEMENT ......................................................................................... 228
Overview .................................................................................................................................................... 228
Role of the Case Manager ......................................................................................................................... 228
Provider Responsibility .............................................................................................................................. 229
Procedures ................................................................................................................................................. 229
Potential Referrals ..................................................................................................................................... 229
Members Eligible for Specialized Services................................................................................................. 230
Referral Process ......................................................................................................................................... 230
Access to Care: Accessing Specialists ........................................................................................................ 231
CHAPTER 20: QUALITY ASSESSMENT AND PERFORMANCE IMPROVEMENT ............................. 232
Overview .................................................................................................................................................... 232
Practitioner/Provider Performance Data .................................................................................................. 232
Quality Improvement Program Documentation ....................................................................................... 233
Healthcare Effectiveness Data and Information Set (HEDISВ®) .................................................................. 234
Quality Management ................................................................................................................................. 234
Best Practice Methods ............................................................................................................................... 234
Member Satisfaction Surveys .................................................................................................................... 235
Provider Satisfaction Surveys .................................................................................................................... 235
Medical Records and Facility Site Reviews ................................................................................................ 235
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Table of Contents: Page 11
Table of Contents
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Facility Site Review Process ....................................................................................................................... 236
Facility Site Review: Corrective Actions..................................................................................................... 236
Medical Records Documentation Standards ............................................................................................. 237
Advance Directives .................................................................................................................................... 240
Medical Records Review Process .............................................................................................................. 240
Preventable Adverse Events ...................................................................................................................... 241
CHAPTER 21: ENROLLMENT AND MARKETING RULES .............................................................. 242
Overview .................................................................................................................................................... 242
Enrollment Policies .................................................................................................................................... 242
Enrollment Process – Medi-Cal.................................................................................................................. 242
Enrollment Process – Medi-Cal Access Program & Major Risk Medical Insurance Plan ........................... 243
Marketing Policies ..................................................................................................................................... 243
CHAPTER 22: FRAUD, ABUSE AND WASTE ............................................................................... 245
Overview .................................................................................................................................................... 245
Understanding Fraud, Abuse and Waste ................................................................................................... 245
Examples of Provider Fraud, Abuse and Waste......................................................................................... 245
Examples of Member Fraud, Abuse and Waste ........................................................................................ 246
Reporting Provider or Recipient Fraud, Abuse or Waste .......................................................................... 246
Anonymous Reporting of Suspected Fraud, Abuse and Waste ................................................................. 247
Investigation Process ................................................................................................................................. 247
Acting on Investigative Findings ................................................................................................................ 247
False Claims Act ......................................................................................................................................... 248
CHAPTER 23: MEMBER RIGHTS & RESPONSIBILITIES ................................................................ 249
Overview .................................................................................................................................................... 249
Medi-Cal..................................................................................................................................................... 249
Access for Infants and Mothers ................................................................................................................. 251
Major Risk Medical Insurance Program ..................................................................................................... 251
CHAPTER 24: CULTURAL DIVERSITY & LINGUISTIC SERVICES .................................................... 253
Overview .................................................................................................................................................... 253
Language Capability of Providers and Office Staff .................................................................................... 254
Interpreter Services ................................................................................................................................... 254
CHAPTER 25: EXPANDED COVERAGE FOR NEW POPULATIONS ................................................ 256
Overview .................................................................................................................................................... 256
Seniors and Persons with Disabilities ........................................................................................................ 256
Community-Based Adult Services (CBAS) .................................................................................................. 258
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Table of Contents: Page 12
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
CHAPTER 1: INTRODUCTION
Welcome
Welcome. Thank you for being part of the Anthem Blue Cross (Anthem) family of health care services.
Anthem has been selected by the California Department of Health Care Services (DHCS) and the California
Department of Public Health (DPH) to provide health care services for Medi-Cal Managed Care (Medi-Cal)
Members in the following counties:
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Alameda
Alpine
Amador
Butte
Calaveras
Colusa
Contra Costa
El Dorado
Fresno
Glenn
Inyo
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Kings
Los Angeles (in
partnership with L.A.
Care Health Plan)
Madera
Mariposa
Mona
Nevada
Placer
Plumas
Sacramento
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San Benito
San Francisco
Santa Clara
Sierra
Sutter
Tehama
Tulare
Tuolumne
Yuba
Medi-Cal, which includes the Medi-Cal Access Program (MAP) (formerly the Access for Infants and
Mothers (AIM)) and the Major Risk Medical Insurance Program (MRMIP), provides health care coverage for
California's most vulnerable low income citizens who lack health insurance. Medi-Cal is the second largest
source of health care coverage in California and is surpassed only by employer-based coverage.
We have a long-standing history of providing Medi-Cal services to Californians. In fact, Anthem was the
original Medi-Cal Managed Care Organization and continues to be Medi-Cal's largest health plan provider.
As such, we represent a growing network of health care Providers who make it easier for our Members to
receive quality care. We provide first-class customer service by improving access to all necessary health care
services, by encouraging coordination of medical care and by emphasizing prevention and education. Our
approach is results-oriented, community-based and centered on the customer.
At Anthem, we are committed in providing comprehensive services in which our members and providers
can attain the highest level of care. Our Health Plan model is structed to service our partners by method of
communication and outreach with our Independent Physicians Assocations (IPAs), Hospitals, Proivders, and
other business sources as needed. The Network Relations department is proud to serve our community and
ensure advocacy for our members and providers. This improves the overall health of our Members’ by
informing, educating and encouraging self-care in the prevention, early detection and treatment of existing
conditions and chronic disease.
About this Manual
This Provider Manual is designed for Anthem contracted physicians, hospitals and Ancillary Providers; our
goal is to create a useful reference guide for you and your office staff. We want to help you navigate our
managed health care plan to find the most reliable, responsible, timely and cost-effective ways to deliver
quality health care to our Members. Providers contracted with an Independent Physician Association (IPA)
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 1: Page 13
Chapter 1: Introduction
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
or other provider organization, may have separate policies and procedures. Please contact the
organization’s admisistrator for details.
We recognize that managing our Members’ health can be a complex undertaking. It requires familiarity with
the rules and requirements of a system that encompasses a wide array of health care services and
responsibilities. This includes everything from initial health assessments to case management and from
proper storage of medical records to billing for emergencies. With that in mind, we’ve divided this manual
into broad sections that reflect your questions, concerns and responsibilities before and after an Anthem
Member walks through your doors. The manual is divided into the following sections:
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
Legal Requirements
Contact Information
Before Rendering Services
After Rendering Services
Operational Standards, Requirements & Guidelines
Additional Resources
Legal Requirements
The information contained in this manual is proprietary, will be updated regularly and is subject to change.
This section provides specific information on the legal obligations of being part of the Anthem network.
Contact Numbers
The Contact Numbers section is your easy reference for important contact numbers, websites and mailing
addresses.
Before Rendering Services
This section provides the information and tools you'll need before providing services, including how to verify
Member Eligibility as well as a helpful list of Covered and Non-Covered Services. It also includes a chapter
on the prior authorization process and coordination of complex care through Utilization Management.
We take pride in our proactive approach to our members’ health care. The Health Services Programs
chapter details how targeted programs can supplement Providers' treatment plans to make the services you
provide more effective. For example, ConditionCare, a special grouping of health services programs, takes
direct aim at combating the most common and serious conditions and illnesses facing our Members,
including asthma, heart disease and diabetes. Telehealth, which was developed exclusively by Anthem,
takes full advantage of modern communications technology by linking Providers and Members with nonlocal in-network specialists. The ER Initiative is designed to educate and promote proper use of emergency
room services. And our program on Cultural Diversity & Linguistic Services is designed to help Providers
improve Provider/Member communications by providing tools and resources to reduce language and other
cultural barriers.
After Rendering Services
At Anthem, our goal is to make the billing process as streamlined as possible. This section provides
guidelines and detailed coding charts for fast, secure and efficient Billing, including specific information on
filing claims for professional and institutional services. In addition, the Member Transfers chapter outlines
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 1: Page 14
Chapter 1: Introduction
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
the steps for Members who want to change their assignment of Primary Care Provider (PCP) or transfer to
another health plan. When there are questions or concerns about claims or access to care, our chapter on
Grievances and Appeals will take you step-by-step through the process.
Operational Standards, Requirements & Guidelines
This section summarizes the requirements involved in the operation of Provider offices, including Access
Standards, which ensures across-the-board consistency when our Members need to consult with Providers
for initial health assessments, referrals, coordination of care and follow-up care.
Separate chapters detail Provider Credentialing, Provider Roles & Responsibilities and Enrollment &
Marketing guidelines. Chapters on Clinical Practice & Preventive Health Guidelines and Case Management
outline the steps Providers should take to coordinate care and help Members take a proactive stance in the
fight against disease. And finally, there is a chapter on our commitment to participate in Quality
Assessments which help Anthem measure, compare and continually improve our standards of care.
Additional Resources
We've included a chapter on Member Rights & Responsibilities, taken directly from our Member
Handbook.
At Anthem, we've expanded our coverage to include services from two important state programs: Seniors
and Persons with Disabilities (SPD) and Community-Based Adult Services (CBAS). A dedicated chapter
outlines the intent of each program and its covered services. For example, CBAS stresses partnership with
the Member, the family, the Provider and the community in working toward maintaining personal
independence.
We also work with nationally recognized health care organizations to stay current on the latest health care
discoveries. This manual provides easy links to access that information and a variety of other subjects,
including:
п‚·
Health Education Materials: Information about preventive health and disease management
programs, including ConditionCare
п‚·
Prior Authorization: A comprehensive listing of services requiring prior authorization, custom forms
and Medical Management clinical guidelines
п‚·
Provider Directory
п‚·
Telehealth: A link to the website for complete information on the Telehealth communications
system
County Medical Services Program
The Manual contains information, resources, policies and procedures relating to Anthem’s administration of
benefits and services for Medi-Cal Managed Care, , Medi-Cal Access Program (formerly Access for Infants
and Mothers Program) and the Major Risk Medical Insurance Program. For information on Anthem’s
administration of the County Medical Services Program (CMSP) benefits and services, please see the CMSP
Provider Manual. This Manual is located under the Provider Communications heading on the Provider
Resources page of our website at www.anthem.com/ca. For directions on how to access the Provider
Resources page, please see How to Access Information, Forms and Tools on Our Website below.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 1: Page 15
Chapter 1: Introduction
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Using This Manual
This manual is provided to you on our website at: www.anthem.com/ca.
Click on any topic in the Table of Contents and you will be automatically redirected to that topic’s location
within the Manual. Click on any web address, and you will be redirected to that site. Each chapter may also
contain cross-links to other chapters, important phone numbers, or our website or outside websites
containing additional information.
If you have any questions about the content of this manual, please contact our Customer Care Center or
your Provider network representative.
Websites
The Anthem website and this manual may contain links and references to Internet sites owned and
maintained by third-party sites. Neither Anthem nor its related affiliated companies operate or control, in
any respect, any information, products or services on third-party sites. Such information, products, services
and related materials are provided “as is” without warranties of any kind, either express or implied, to the
fullest extent permitted under applicable laws. Anthem disclaims all warranties, express or implied,
including, but not limited to, implied warranties of merchantability and fitness. Anthem does not warrant or
make any representations regarding the use or results of the use of third-party materials in terms of
correctness, accuracy, timeliness, reliability or otherwise.
How to Access Information, Forms and Tools on Our Website
A wide array of valuable tools, information and forms are accessible via the State Sponsored Plans Provider Resources page of our website, www.anthem.com/ca. Throughout this manual, we will refer you
to items located on the Provider Resources page. To access this page, please follow these websteps:
1. Go to www.anthem.com/ca
2. Select OTHER ANTHEM WEBSITES: Providers
3. Select Learn More: State Sponsored Plans
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 1: Page 16
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
CHAPTER 2: LEGAL AND ADMINISTRATIVE REQUIREMENTS
Legal and Administrative Requirements
Proprietary Information
The information contained in this Provider Manual is proprietary. By accepting this manual, Anthem
Providers agree:
п‚·
Not to disclose the information contained in this manual
п‚·
To protect and hold the manual’s information as confidential
п‚·
To use this manual solely for the purposes of referencing information regarding the provision of
medical services to Medi-Cal, Medi-Cal Access Program and Major Risk Medical Insurance
Program (MRMIP) Members who have chosen Anthem as their health plan
This manual provides standards for services to Members of the Medi-Cal, Medi-Cal Access Program and
MRMIP programs. It does not establish standards for services to any other Members of Anthem or its
affiliates. If a section of the manual applies only to a specific program, that program will be indicated. If
there is no such indication, the information is applicable to all programs.
This manual does not obligate Providers to provide services to Members enrolled in any of these programs
unless the Provider is under contract with Anthem to provide services in one or more of these programs.
Providers are only required to follow the standards in this manual that are applicable to the program in
which the Member is currently enrolled.
Legal and Administrative Requirements
Privacy and Security
The Anthem Health Insurance Portability and Accountability Act of 1996 (HIPAA)-compliant privacy and
security statement can be found under Standards and Policies: HIPAA Readiness Disclosure Statement on
the Provider Resources page of our website at: www.anthem.com/ca. For information on how to access
this page, please refer to Chapter 1: How to Access Information, Forms and Tools on our Website.
Throughout this manual, there are instances where information is provided as a sample or example. This
information is meant to illustrate only and is not intended to be used or relied upon in any circumstance or
instance.
Please be aware that when you travel from the Anthem website to another website, whether through links
provided by Anthem or otherwise, you will be subject to the privacy policies (or lack thereof) of the other
sites. We caution you to determine the privacy policy of such sites before providing any personal
information.
Anthem uses the Secure eMail encryption tool to ensure that your Member's Protected Health Information
(PHI) is kept private and secure. We do this because we recognize that many people are concerned about
identity theft. Secure eMail encrypts emails and attachments that it identifies as potentially having PHI.
Providers can also use Secure eMail to send encrypted email to Anthem.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 2: Page 17
Chapter 2: Legal and Administrative Requirements
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Legal and Administrative Requirements
Misrouted Protected Health Information
Providers and facilities are required to review all Member information received from Anthem to ensure no
misrouted Protected Health Information (PHI) is included. Misrouted PHI includes information about
Members that a Provider or facility is not treating. PHI can be misrouted to Providers and facilities by mail,
fax, email or electronic Remittance Advice. Providers and facilities are required to destroy immediately any
misrouted PHI or safeguard the PHI for as long as it is retained. In no event are Providers or facilities
permitted to misuse or redisclose misrouted PHI. If Providers or facilities cannot destroy or safeguard
misrouted PHI, please contact the appropriate Customer Care Center at the following numbers:
Medi-Cal Customer Care Center:
Medi-Cal Customer Care Center:
Medi-Cal Access Program:
MRMIP Customer Care Center:
1-800-407-4627 (Outside L.A. County)
1-888-285-7801 (Inside L.A. County)
1-877-687-0549
1-877-687-0549
Legal and Administrative Requirements
Updates and Changes
The Provider Manual, as part of your Provider Agreement and related Addendums, may be updated at any
time and is subject to change. In the event of an inconsistency between information contained in the
manual and the Agreement between you or your facility and Anthem, the Agreement shall govern.
In the event of a material change to the Provider Manual, we will make all reasonable efforts to notify you
in advance of such change through web-posted newsletters, fax communications and other mailings. In such
cases, the most recently published information should supersede all previous information and be considered
the current directive.
The manual is not intended to be a complete statement of all Anthem policies or procedures. Other policies
and procedures not included in this manual may be posted on our website or published in specially targeted
communications, including but not limited to letters, bulletins and newsletters.
This manual does not contain legal, tax or medical advice. Please consult with your own advisors for such
advice.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 2: Page 18
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
CHAPTER 3: CONTACT LIST
Contact List
Overview
The following resource grid is a consolidation of the most-used phone and fax numbers, websites and
addresses found within the manual itself. We've also included other valuable contact information for you
and your staff. The first chart below gives you contact information for Medi-Cal Programs, while the second
chart is contact information for the health services programs handled by the state.
Medi-Cal Programs
Contact
Outside Los
Angeles County
Inside Los
Angeles County
Availity
1-800-282-4548
1-800-282-4548
Utilization
Management:
1-888-831-2246
1-888-831-2246
Hours of
Operation
Address, E-mail, Fax
and/or Website
www.availity.com
8am-5pm, Monday
to Friday
Medi-Cal
Fax: 1-800-754-4708
Behavioral Health:
[email protected]
Fax: 1-855-473-7902
Utilization
Management:
MAP and
MRMIP
1-877-273-4193
or
1-877-273-4193
1-877-273-4193
or
1-877-273-4193
8am-5pm, Monday
to Friday
Fax: 1-800-754-4708
Utilization
Management:
1-888-831-2246
1-888-831-2246
8am-5pm, Monday
to Friday
Fax: 1-888-232-0708
1-866-595-0145
1-866-595-0145
8am-5pm, Monday
to Friday
Fax: 1-866-333-4827
Medical Groups
Delegated to
Perform UM
Case
Management
Claims: FollowUp
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Claim Follow-Up:
Anthem Blue Cross
P.O. Box 60007
Los Angeles, CA 90060-0007
Version 2.1
Revision date: December 2014
Chapter 3: Page 19
Chapter 3: Contacts
Contact
Outside Los
Angeles County
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Inside Los
Angeles County
Hours of
Operation
Claims:
Overpayment
Recovery
Address, E-mail, Fax
and/or Website
Overpayment Recovery
Anthem Blue Cross
P. O. Box 92420
Cleveland, Ohio 44135
The above address does not
accept overnight packages.
Those must be sent to:
Overpayment Recovery
Anthem Blue Cross
Lockbox 92420
th
4100 West 150 Street
Cleveland, OH 44135
Claims
Submissions:
Electronic
Electronic Data
Interchange (EDI)
Electronic Data
Interchange (EDI)
1-800-227-3983
1-800-227-3983
8-4:30pm, Monday
to Friday
Claims
Submissions:
Paper
CommunityBased Adult
Services (CBAS)
E-mail:
[email protected]
Anthem BlueCross
P.O. Box 60007
Los Angeles, CA 90060-0007
California
Department of
Aging:
California
Department of
Aging:
1-800-510-2020
1-800-510-2020
8am-5pm, Monday
to Friday
www.aging.ca.gov
www.disabilityrightsca.org
1-800-776-5746
Network
Relations
Department
Central CA Region
1-559-488-1380
Northern CA
Region
1-916-325-4200
Tulare/Kings:
1-559-623-0480
Los Angeles:
1-800-465-2272
8am-5pm, Monday
to Friday
County Medical
Services
Program (CMSP)
1-805-557-6462
1-805-557-6462
www.anthem.com/ca
1-805-557-6106
1-805-557-6106
8am-5pm, Monday
to Friday
Customer Care
Center:
1-800-407-4627
1-800-407-4627
www.anthem.com/ca
1-888-757-6034
(TTY)
L.A. Care:
7am-7pm, Monday
to Friday
Medi-Cal
1-888-452-2273
For after-hours services, please
call 24/7 NurseLine (see
below).
1-888-757-6034
(TTY)
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 3: Page 20
Chapter 3: Contacts
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Contact
Outside Los
Angeles County
Inside Los
Angeles County
Hours of
Operation
Address, E-mail, Fax
and/or Website
Customer Care
Center:
1-800-430-4263
1-800-430-4263
8am-5pm, Monday
to Friday
1-800-433-2611
or
1-877-687-0549
1-888-757-6034
(TTY)
1-877-687-0549
1-888-757-6034
(TTY)
8am-8pm, Monday
to Friday
8am-5pm Saturday
Customer Care
Center:
MRMIP
1-877-687-0549
1-888-757-6034
(TTY)
1-877-687-0549
1-888-757-6034
(TTY)
8: 30am-7pm,
Monday to Friday
www.dhcs.ca.gov
For after-hours services, please
call 24/7 NurseLine (see
below).
Express Scripts:
Customer Care
Center
1-800-227-3032
1-800-227-3032
5am-10pm, Monday
to Friday
6am-3pm
Saturday/Sunday
Request for Formulary
Changes:
Formulary Addition Requests:
Anthem Prescription Mgt., LLC
Attn: Formulary Department
PO Box 746000
Cincinnati, OH 45274-6000
Electronic Data
Interchange
1-800-227-3983
1-800-227-3983
8-4: 30pm, Monday
to Friday
[email protected]
Express Scripts:
Prior
Authorization
Center
1-866-302-7166
1-866-302-7166
7am-7pm, Monday
to Friday
Fax: 1-866-302-7167
Fraud and
Abuse:
Medi-Cal
1-800-407-4627
- or1-888-231-5044
(Blue Cross of
California Fraud
Hotline)
1-888-285-7801
7am-7pm, Monday
to Friday
Fax: 1-866-454-3990
Fraud and
Abuse:
Medi-Cal Access
Program &
MRMIP
1-877-687-0549
1-877-687-0549
7am-7pm, Monday
to Friday
Medi-Cal –
Health Care
Options
Customer Care
Center:
Medi-Cal Access
Program
For after-hours services, please
call 24/7 NurseLine (see
below).
7am-7pm, Monday
to Friday
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 3: Page 21
Chapter 3: Contacts
Contact
Outside Los
Angeles County
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Inside Los
Angeles County
Hours of
Operation
Grievances &
Appeals
Address, E-mail, Fax
and/or Website
Mailing Address:
Attn: Grievance & Appeals
Department
Anthem Blue Cross
P.O. Box 60007
Los Angeles, CA 90060-0007
Fax: 1-866-387-2968
Medi-Cal for
Families
Information
Line
1-800-880-5305
8am-8pm, Monday
to Friday
8am-5pm, Saturday
Hearing
Impaired
Services:
California Relay
Service
711 or
Voice to TTY,
English:
1-800-735-2922
Spanish:
1-800-855-3000
TTY to Voice,
English:
1-800-735-2929
Spanish:
1-800-855-3000
711 or
Voice to TTY,
English:
1-800-735-2922
Spanish:
1-800-855-3000
TTY to Voice,
English:
1-800-735-2929
Spanish:
1-800-855-3000
Interpreter
Services
During regular
business hours:
For Medi-Cal
members:
1-800-407-4627
For Medi-Cal Access
Program and
MRMIP members:
1-800-845-3604
Requests made
after hours, use
24/7 NurseLine:
1-800-224-0336
1-800-368-4424
(TTY)
During regular
business hours:
For Medi-Cal
members:
1-888-285-7801
For Medi-Cal
Access Program
and MRMIP
members:
1-800-845-3604
Requests made
after hours, use
24/7 NurseLine:
1-800-224-0336
1-800-368-4424
(TTY)
L.A. Care
1-888-839-9909
1-888-839-9909
7am-7pm, Monday
to Friday
Member
Eligibility:
Anthem
Interactive Voice
Response (IVR)
1-800-407-4627
Interactive Voice
Response (IVR)
1-888-285-7801
24 Hours a Day, 7
Days a Week
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
24 Hours a Day, 7
Days a Week
For additional information, visit
the California Relay Service
webpage at:
http://ddtp.cpuc.ca.gov/defau
lt1.aspx?id=1482
Face-to-Face interpreters can
be requested via email at:
[email protected]
For more information,
including how to access our
Interpreter Services webpage,
please see
Chapter 14: Access Standards
and Access to Care –
Interpreter Services.
Version 2.1
Revision date: December 2014
Chapter 3: Page 22
Chapter 3: Contacts
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Contact
Outside Los
Angeles County
Inside Los
Angeles County
Hours of
Operation
Address, E-mail, Fax
and/or Website
Member
Eligibility:
State of
California
Automated
Eligibility Voice
System (AEVS)
1-800-456-2387
Automated
Eligibility Voice
System (AEVS)
1-800-456-2387
24 Hours a Day, 7
Days a Week
www.medical.ca.gov/eligibility/login.asp
24/7 Nurseline
1-800-224-0336
1-800-368-4424
(TTY)
1-800-224-0336
1-800-368-4424
(TTY)
24 Hours a Day, 7
Days a Week
Can be used for after-hours
Member eligibility verification
and after-hours requests for
interpreter services
Pharmacy:
Express Scripts
Prior
Authorization
1-866-302-7166
1-866-302-7166
7am-7pm, Monday
to Friday
Fax: 1-866-302-7167
Pharmacy:
Customer
Service
1-800-227-3032
1-800-227-3032
5am-10pm, Monday
to Friday;
6am-3pm Saturday
and Sunday
Provider
Relations
(Behavioral
Health
Providers)
9am-4pm, Monday
to Friday
[email protected]
www.anthem.com/ca
>Providers >Enter >Behavioral
Health Resources
Secure eMail:
eBusiness Help
Desk
1-866-755-2680
1-866-755-2680
5am-5pm, Monday
to Friday
TTY
1-888-757-6034
1-888-757-6034
8: 30am-7pm,
Monday to Friday
Telehealth
1-866-855-2271
1-866-855-2271
8am-5pm, Monday
to Friday
www.anthem.com/ca/teleme
dicine
Vision Services:
Vision Service
Plan (VSP)
1-800-615-1883
1-800-615-1883
5am-8pm, Monday
to Friday
6am-5pm, Saturday
www.vsp.com
12: 30am-Midnight,
Monday
1: 30am-Midnight,
Tuesday to Friday
1: 30am-7pm
Saturdays
https: //provideraccess.com
Web Portal
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Log in or follow instructions to
create an account
Version 2.1
Revision date: December 2014
Chapter 3: Page 23
Chapter 3: Contacts
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Contact List
State of California
STATE SERVICES
CONTACTS
PHONE/FAX
NUMBERS
Automated Eligibility
Verification System
(AEVS)
1-800-456-2387
California Children's
Services (CCS)
Phone numbers are
county specific.
OTHER CONTACT INFORMATION
Referrals: www.dhcs.ca.gov/services/ccs/Pages/default.aspx
For example:
Los Angeles County
Phone: 1-800-2884584
Fax: 1-800-924-1154
(Refer to website for
additional phone
numbers)
Community-Based
Adult Services (CBAS)
Disability Rights
California:
www.dhcs.ca.gov/services/medi-cal/Pages/ADHC/ADHC.aspx
www.aging.ca.gov/ProgramsProviders/ADHC-CBAS/
1-800-776-5746
L.A. Care: 1-888-8399909
Denti-Cal
1-800-423-0507
www.denti-cal.ca.gov
8am-5pm, Monday to
Friday
Department of Health
Care Services MediCal Managed Care
Ombudsman
1-800-452-8609
www.dhcs.ca.gov/services/medical/Pages/MMCDOfficeoftheOmbudsman.aspx
Department of Health
Care Services Office of
Family Planning
1-800-942-1054
www.dhcs.ca.gov/services/ofp/Pages/OfficeofFamilyPlanning.aspx
Department of Social
Services Public Inquiry
and Response Unit
1-800-952-5253
Department of
Managed Health Care
1-877-525-1295
www.dmhc.ca.gov/
Indian Health Services
1-916-930-3927
www.ihs.gov/Calfornia
Medi-Cal Telephone
Service Center
1-800-541-5555
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 3: Page 24
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
CHAPTER 4: COVERED AND NON-COVERED SERVICES
Medi-Cal Customer Care Center:
1-800-407-4627 (Outside L.A. County)
Medi-Cal Customer Care Center:
1-888-285-7801 (Inside L.A. County)
Medi-Cal Access Program and MRMIP Customer Care Center:
1-877-687-0549
Hours of Operation:
Monday to Friday, 7am-7pm
Covered and Non-Covered Services
Overview
This chapter outlines covered and noncovered services for the Medi-Cal, Medi-Cal Access Program , and
Major Risk Medical Insurance (MRMIP) programs. Program benefits administered by the State of California,
including California Children's Services (CCS) and Community-Based Adult Services (CBAS), are also defined
in this chapter.
Covered and Non-Covered Services
Program Definitions
Medi-Cal
Medi-Cal, the second largest provider of California health care, is a complex network of public and private
health care Providers who serve California's most vulnerable citizens: low-income California residents who
lack health insurance. Medi-Cal pinpoints 165 categories of eligibility, but generally covers the following
populations:
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Aged, Blind or Disabled Persons
Individuals in Special Treatment Programs (including tuberculosis and dialysis)
Individuals with Refugee Status
Low-Income Children and Their Parents
Low-Income Pregnant Women
Qualified Low-Income Medicare Recipients
Seniors and Persons with Disabilities
Anthem provides Medi-Cal services (Medicaid) for the California Department of Health Care Services and
the Department of Public Health in the following counties:
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Alameda
Alpine
Amador
Butte
Calaveras
Colusa
Contra Costa
El Dorado
Fresno
Glenn
Inyo
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Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Kings
Los Angeles (in
partnership with L.A.
Care Health Plan)
Madera
Maiposa
Mona
Nevada
Placer
Plumas
Sacramento
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San Benito
San Francisco
Santa Clara
Sierra
Sutter
Tehama
Tulare
Tuolumne
Yuba
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Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Medi-Cal Access Program (MAP) was created for middle-income families who don't have health insurance or
whose income is too high to qualify for no-cost Medi-Cal. The program encompasses the following:
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Program coverage includes comprehensive health care services, hospital delivery and 60 days
postpartum care
To qualify for MAP, a woman must meet the following criteria:
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Pregnant, but not more than 30 weeks pregnant as of the application date
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California resident
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Not in Medi-Cal or Medicare Parts A and B as of the application date
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Not covered by private insurance costing less than $500 for maternity coverage deductions and copayments
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Within AIM income guidelines
Major Risk Medical Insurance Program (MRMIP)
The Major Risk Medical Insurance Program (MRMIP) was designed to help insure the very high-risk and
those unable to secure private health coverage. The program is defined by the following:
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The program is a high-risk insurance pool
The program is designed for those unable to secure private health coverage
The program provides 36 months of access to health insurance
The program requires an annual deductible
The program requires copays for covered services
To qualify for MRMIP, applicants must meet the following criteria:
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California resident
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Effective January 1, 2014 any applicants who have been denied individual coverage will now be the
only eligibility criteria to be considered under Title 10 2698.200 (b)(1)(D
Covered and Non-Covered Services
State and County-Sponsored Programs
To ensure continuity and coordination of care for our Members, Anthem enters into agreements with
locally-based state and county public health services and programs. Providers are responsible for notifying
Utilization Management when a referral is made to any of the agencies or programs listed below.
This notification ensures that case manager nurses and social workers can follow up with Members to
coordinate care. It also ensures that Members receive all necessary services while keeping the Provider
informed.
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Behavioral Health
California Children's Services (CCS)
California Early Start
Child Health and Disability Prevention Program
Directly Observed Therapy for Tuberculosis (DOT)
Family Planning Services
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Chapter 4: Covered and Non-Covered Services
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Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
HIV Counseling and Testing
Immunization Services
Women, Infants and Children (WIC)
Waiver Programs
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CHAPTER 4A: MEDI-CAL COVERED AND NON-COVERED SERVICES
Medi-Cal Customer Care Center:
Medi-Cal Customer Care Center:
Hours of Operation:
Denti-Cal:
1-800-407-4627 (Outside L.A. County)
1-888-285-7801 (L.A. County Only)
Monday to Friday, 7am-7pm
1-800-322-6384
Medi-Cal: Covered and Non-Covered Services
Overview
Medi-Cal, California's Medicaid program, provides quality health care services to low-income California
residents who lack health insurance. Medi-Cal pinpoints 165 categories of eligibility, but generally covers the
following populations:
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change to “Senior and Persons with Disabilities”
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Individuals in Special Treatment Programs
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Individuals with Refugee Status
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Low-Income Children and Their Parents
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Qualified Low-Income Medicare Recipients
Medi-Cal Covered and Non-Covered Services
Emergent Transportation - Ambulance Services
Ambulance services must come from a licensed ambulance or air ambulance company and be used only for
emergencies. Coverage includes:
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Base Charge and Mileage
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Cardiac Defibrillation
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CPR
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EKGs
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IV Solutions
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Monitoring
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Oxygen
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Supplies
Medi-Cal Covered and Non-Covered Services
Behavioral Health Services
For information concerning Behavioral Health Services, please refer to CHAPTER 5A: Behavioral Health
Services, Medi-Cal Covered and Non-Covered Services.
Community-Based Adult Services (CBAS)
The primary objectives of the Community-Based Adult Services program are the following:
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Restore or maintain optimal capacity for self-care to frail elderly persons or adults with disabilities
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Delay or prevent inappropriate or personally undesirable institutionalization
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Chapter 4A: Medi-Cal Covered and Non-Covered Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
CBAS stresses partnership with the Member, the family and/or caregiver, the Primary Care Provider (PCP),
and the community in working toward maintaining personal independence. Each center has a
multidisciplinary team of health professionals who conduct a comprehensive assessment of each potential
participant to determine and plan services needed to meet the individual's specific health and social needs.
Services provided at regional centers include the following:
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Behavioral Health Services
Hot Meals and Nutritional Counseling
Physical, Occupational and Speech Therapies
Professional Nursing Services
Therapeutic Activities
Transportation To and From the Member's Residence
For more information on CBAS, call the California Department of Aging: 1-800- 510-2020
For a complete list of CBAS centers and contact numbers, please go to the California Department of Aging
website at www.aging.ca.gov/ProgramsProviders/ADHC-CBAS/.
Medi-Cal Covered and Non-Covered Services
Dental Services
In general, basic dental services are not covered. Medi-Cal Members must be from 1 of the following groups
to receive dental services:
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Pregnant women who receive dental services as part of their pregnancy care or for treatment of a
condition that may cause problems in the pregnancy
п‚· Members 20 years of age and younger who receive full scope Medi-Cal
п‚· Members who live in a licensed nursing home or sub-acute facility
п‚· Members needing dental treatment that could have been provided by a doctor
For the Members mentioned above, we provide the following coverage:
п‚· Treatment when the natural teeth are injured or broken by a accident, and within 6 months of the
injury
п‚· General anesthesia for dental work given in a hospital or surgical center to the following Members:
o Under 7 years of age
o Under 21 years of age with a developmental issue
o Any Member when it is medically necessary
For more information on dental services, please call Denti-Cal at: 1-800-322-6384. Or go to the Denti-Cal
website at: www.denti-cal.ca.gov.
Medi-Cal Covered and Non-Covered Services
Diagnostic X-Ray and Laboratory Services
Some diagnostic services require Prior Authorization and must be performed in an in-network lab. They
include the following:
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CT Scans
MRAs
MRIs
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Chapter 4A: Medi-Cal Covered and Non-Covered Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
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PET Scans
SPECT Scans
Covered diagnostic services that also must be performed in an in-network lab include the following:
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Blood Tests
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Cervical Cancer Screenings
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Human Papilloma Virus (HPV) Tests
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Lab Tests Used to Manage Diabetes (Including Cholesterol and HDL/LDL)
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Radiation Therapy
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X-Rays
Early and Periodic Screening, Diagnostic and Treatment (EPSDT) services
Early and Periodic Screening, Diagnosis, & Treatment (EPSDT) is a Medi-Cal benefit for individuals under the
age of 21 who have full-scope Medi-Cal eligibility. This benefit allows for periodic screenings to determine
health care needs. Based upon the identified health care need and diagnosis; treatment services are
provided. EPSDT services include all services covered by Medi-Cal. In addition to the regular Medi-Cal
benefits, a beneficiary under the age of 21 may receive additionally medically necessary services.
Family planning services
These services help members know how to:
пѓ� Be as healthy as they can be before getting pregnant
пѓ� Not get pregnant
пѓ� Guard themselves from getting sexually transmitted infections (STIs)
Family planning services include the following:
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Medical visits for birth control (including all forms of FDA-approved birth control)
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Teaching about family planning and counseling
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Pregnancy tests
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Tests for STIs
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Sterilization
Medi-Cal Covered and Non-Covered Services
Home Health Care
Home Health Care services require Prior Authorization and include the following:
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Care from a health aide who works under a registered nurse or therapist
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Physical, occupational or speech therapy evaluations
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Visits or supplies from a licensed home health agency or nursing group
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Chapter 4A: Medi-Cal Covered and Non-Covered Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Medi-Cal Covered and Non-Covered Services
Hospice
Members who have a terminal illness and 12 months or less to live (if the disease runs its normal course)
may choose Hospice Care instead of routine health care, including - the following:
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Medical Care
Physical Needs
Social Needs
Spiritual Comfort
Medi-Cal Covered and Non-Covered Services
Hospital Services
Hospital Services, with the exception of emergencies and childbirth, require Prior Authorization and include
the following:
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Blood Transfusions
Breast Cancer Surgery (Lumpectomy, Mastectomy or Lymph Node Dissection)
Care In Special Units
Chemotherapy
Drugs, including oxygen, given during the hospital stay
Emergency Room Use (and services to keep the Member stable after emergency)
Hemodialysis Treatment
Hospital Room (with two or more beds)
Operating, Delivery and Special Treatment Rooms
Physical and Occupational Therapy
Radiation Therapy
Supplies
Tests on Blood, Heart and Urine
X-Rays
Medi-Cal Covered and Non-Covered Services
Hysterectomies
A completed Hysterectomy–Informed Consent Form must be attached to all claims submitted for
hysterectomy services. For more information on this form, including a printable sample form, please go to
the Medi-Cal website at www.medi-cal.ca.gov. To locate hysterectomy information, select Featured:
Provider Manuals and then scroll down to Inpatient/Outpatient Services and select Inpatient Services
(IPS). From there, scroll down to Hysterectomy and open the MS Word file.
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Medi-Cal Covered and Non-Covered Services
Maternity
Pregnancy and Maternity Care covered services include the following:
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Abortions
Alpha-fetoprotein (AFP) Screening
C-Sections Delivery / Vaginal Delivery
Classes Taken Before Birth
Doctor Visits Before and After Birth
Hospital Care
Newborn Baby Exam
Nurse-Midwife
Pregnancy Tests (while pregnant)
Follow-up home health visit after early post partum discharge
Please Note: The length of time applicable for covered hospital maternity services depends on the mode of
delivery:
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Vaginal Delivery: 48 Hours
Cesarean section: 96 Hours
Medi-Cal Covered and Non-Covered Services
Medical Supplies & Equipment
Medical supplies and equipment, including custom-made durable medical equipment, may require Prior
Authorization. Covered services include the following:
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Breast Replacement Supplies
Colostomy Supplies
Diabetes Equipment and Supplies, including blood sugar monitors and insulin needles
Durable Medical Equipment
Manmade Body Parts
Medi-Cal Covered and Non-Covered Services
Non-Emergency Transportation
Non-Emergency Transportation, which may require Prior Authorization, allows Members to be transferred
from a hospital to another hospital, facility or home. It is a covered service when the following criteria have
been met:
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Medical Necessity
Provider Requests the Service
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Medi-Cal, Medi-Cal Access Program and MRMIP
Medi-Cal Covered and Non-Covered Services
Pharmacy
Prescription drugs, without a copay or deductible, are a covered Medi-Cal benefit if the following conditions
are met:
пѓ� The drug must be prescribed by a physician.
пѓ� The drug must be used for the care and treatment of an injury or illness.
пѓ� The drug must be preapproved by Anthem when it is not included on the Preferred Drug List (PDL).
Prescriptions will be written for a maximum 30-day supply. Providers may approve refills on the initial
prescription. A Pharmacist or hospital emergency room may dispense a 72-hour emergency supply, as
warranted.
Please Note: Members must have their prescriptions filled by drugstores within the Anthem network.
The following medications are not covered by the pharmacy benefit:
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Cosmetic and Hair Medications
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Dietary Supplements, except for treatment of phenylketonuria (PKU)
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Fertility Drugs
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Weight Loss Drugs, unless medically necessary
The following medications are administered by the state and reimbursed by Fee-for-Service (FFS) Medi-Cal:
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Antipsychotic Drugs
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Erectile Dysfunction Drugs
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Heroin Detoxification Drugs
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HIV Drugs
Medi-Cal Covered and Non-Covered Services
Professional Services
Covered Professional Services may require Prior Authorization and include the following:
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Routine office visits (including first-time visits)
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Allergy tests and treatment
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Anesthesia (during surgery)
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Blood transfusions
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Breast exams and mammograms
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Cancer screening tests
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Chemotherapy
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Child Health and Disability Prevention (CHDP) program services
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Diabetes management
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Fluoride treatment (for children under the age of 6)
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Foot care (for children and young adults under the age of 21)
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Hearing aids (hearing exams are covered for children and young adults under the age of 21)
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Human Papilloma virus (HPV)
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
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Revision date: December 2014
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Chapter 4A: Medi-Cal Covered and Non-Covered Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
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Outpatient X-rays
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Pap smears
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Phenylketonuria (PKU) services
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Physical, occupational and speech therapy
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Radiation therapy
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Specialists
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Surgery and reconstructive surgery
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Transgender services
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Well-Baby care and Well-Child care
o Newborns should be seen within 30 days of birth
o Children should be seen within 60 days of joining Anthem
Medi-Cal Covered and Non-Covered Services
Sensitive Services
Adolescent Sensitive Services
Members between 12 and 18 years of age can go to any doctor or clinic, in or out of the Anthem network,
without consent from their parents or legal guardian for the following Sensitive Services:
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Outpatient behavioral health for
o Sexual or physical abuse
o When they may hurt themselves or others
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Pregnancy
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Family planning
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Sexual assault
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HIV/AIDS Testing
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Sexually Transmitted Infections (STIs)
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Drug and alcohol abuse
Adult Sensitive Services
An adult may choose any doctor or clinic for these:
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Family planning
Sexually transmitted infections (STIs)
HIV/AIDS testing
Sensitive abortion services
Members 12 years of age and older may obtain abortion services from any provider without a prior
authorization. The doctor or clinic does not have to be part of the Anthem network.
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Chapter 4A: Medi-Cal Covered and Non-Covered Services
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Medi-Cal, Medi-Cal Access Program and MRMIP
Medi-Cal Covered and Non-Covered Services
Skilled Nursing Facilities
Skilled Nursing Facilities covered services apply for the month the Member enters the facility plus 1
additional month. Covered services include the following:
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Blood Transfusions
Drugs
Hospice Service (more than 60 days per year)
Lab Tests
Physical, Occupational and Speech therapy
Room (with two or more beds)
Special Treatment Rooms
Please Note: Members needing long-term care must disenroll from this health care plan and will be covered
by Fee-For-Service Medi-Cal.
Medi-Cal Covered and Non-Covered Services
Telehealth
Telehealth is a health care delivery method that applies high-speed telecommunications systems, computer
technology and specialized medical cameras to examine, diagnose, treat and educate patients at a distance.
For example, through a telehealth encounter, a patient at a telehealth clinic in a rural area may seek medical
treatment from a provider or specialist in Los Angeles or San Francisco without incurring the expense of
traveling to such distant locations.
The advantages of communicating via Telehealth are the following:
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Providers can choose from the Anthem network of specialists, no matter where the Member lives
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The Member does not have to wait long periods of time to schedule an appointment with a
specialist
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Providers can electronically send the Member's medical data to a specialist for review
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Specialists can use the computers and other equipment to send a recommendation for care back to
the Providers and Members from a distance
Please Note: Utilizing Telehealth does not require prior authorization.
Telehealth does not include services rendered by audio-only telephone, fax or email communication.
Medi-Cal Covered and Non-Covered Services
Vision Services
Vision benefits are offered to all Anthem Medi-Cal Members through the Vision Service Plan (VSP). Search
for a VSP Provider at www.vsp.com > Find a VSP Doctor.
Vision coverage for adults includes:
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A single eye exam every two years
A second eye exam within two years if the Member shows signs of needing the exam
Contact lenses and vision aids that are medically necessary
Diabetic Retenal Exam (DRE) every year or as appropriate
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Medi-Cal, Medi-Cal Access Program and MRMIP
Vision coverage for children and young adults under 21 years of age includes:
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A single eye exam and a single pair of glasses every two years
The following are not covered vision services:
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Eyeglasses or contact lenses uses for reasons other than to correct vision
Eye surgery to correct vision
For questions about vision benefits, please call the Vision Service Plan at: 1-800-877-7195 or
1-800-428-4833 (TTY).
Medi-Cal Covered and Non-Covered Services
Benefits Grid
The following table lists benefits provided by the Medi-Cal Managed Care Program.
MEDI-CAL MANAGED CARE PROGRAM
Benefits/Services
Coverage
Abortion
Covered
Acupuncture
Outside L.A. County: Not covered for Members 21 years and older
Mainstream and L.A. County: Fee-For-Service
Sacramento County: Not Covered
Allergy Testing
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Covered
Antigen
Covered
Ambulance Services
Covered
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Air Ambulance
Covered
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Dry Runs
Covered
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Ground Ambulance
Covered
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Nonemergent transport, from home to
doctor's office, dialysis or physical therapy
Covered, Prior Authorization required
Amniocentesis
Covered
Anesthetics (Administration)
Covered
Artificial Insemination
Not Covered
Audiology Services
Outside L.A. County: Not Covered for Members 21 and older, except
in cases of emergency and where the benefit is required to treat the
emergency
Inside L.A. County: Not covered
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MEDI-CAL MANAGED CARE PROGRAM
Benefits/Services
Coverage
Behavioral Health
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Inpatient Behavioral Health
Administered by the state
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Outpatient Behavioral Health (including
alcohol and substance use services, crisis
intervention and treatment)
Administered by the state
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Professional Behavioral Health Services for
mild to moderate level of impairment
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Covered: May require preauthorization. Note: Marriage and Family
Therapy for relationship problems are not a covered service.
ABA – Applied Behavioral Analysis for
children diagnosed with Autism
Covered
Biofeedback
Not Covered
Blood and Blood Products
Covered
Cancer Screening (Refer to Member Handbook)
Covered
Cataract Spectacles and Lenses
Covered when medically necessary
Prior Authorization required
CHDP Services
Covered
Chemical Dependency Rehabilitation
Administered by the state
Chemotherapy Drugs
Covered
If under 21 years of age, CCS
Circumcision
Not covered, unless medically necessary
Colostomy Supplies
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Inpatient Facility
Covered
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Outpatient Dispensing
Covered
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In Conjunction with Home Health
Covered
Community-Based Adult Services
Covered
Dental Services
Outside L.A. County: Not covered for Members 21 years and older,
except in cases of emergency and where the benefit is required to
treat the emergency.
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Accidental Injury, Inpatient Facility
Covered, if within 6 months of injury
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Professional Component (Anesthesia)
Covered, for dental work given in an in-patient facility or surgical
center to members who:
Detoxification (Acute Phase)
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Provider Manual
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Are younger than 7 years of age
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Have a developmental (growth) issue and are under 21 years of
age
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Require benefit due to medical necessity
Administered by the state
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MEDI-CAL MANAGED CARE PROGRAM
Benefits/Services
Coverage
Diabetic Services
Covered, CCS if under 21 years of age
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Diagnostic X-ray
Covered:
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Must use contracted Radiology provider
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Lead testing for children
Prior Authorization required for selected CT/MRI/MRA/PET/SPECT
Dialysis
Covered orapproved CCS if under 21 years of age, carve out
Directly Observed Therapy (DOT)
Administered by the state – carve out
Durable Medical Equipment
Covered:
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preauthorization required for specific equipment
Prior Authorization is required
Not covered:
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Items used only for comfort or hygiene
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Items used only for exercise
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Air conditioners, filters or purifiers
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Spas, swimming pools
Early and Periodic Screening, Diagnostic and
Treatment (EPSDT) Services
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Only for Members under 21 years of age
L.A. County: Covered, preauthorization required
Preventative care services are covered including:
п‚· Health screenings
п‚· Physical exams
п‚· Hearing screenings
п‚· Dental screenings
п‚· Vaccines
п‚· Health education
п‚· Blood tests, including lead screenings (State Administered)
Emergency Room (In and Outside of California)
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Outpatient Facility Services
Covered
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Professional
Covered
Endoscopic Studies
Covered
Experimental Procedures
Not Covered
Family Planning Services and Supplies
Covered:
Not covered:
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Sterilization reversal
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Hysterectomy for sterilization
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Fertility treatments
Birth control
Education and counseling
Pregnancy tests
Sexually transmitted disease screening
Sterilization
Fetal Monitoring
Covered
Genetic Testing
Covered; i administered by the genetic disease branch of DHCS Paid
by the State
Health Education
Covered
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 4A: Page 38
Chapter 4A: Medi-Cal Covered and Non-Covered Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
MEDI-CAL MANAGED CARE PROGRAM
Benefits/Services
Coverage
Hearing Aids
Covered,
Hearing Screens
Covered,
Hemodialysis Chronic Renal Failure
Covered,
Hepatitis B Vaccine/Gamma Globulin
Covered
Home Health Care Services
Covered, preauthorization required
Hospice
Covered, preauthorization required
Hospital Base Physicians (in lieu of acute inpatient
or SNF)
Covered
Hospitalization
п‚·
Inpatient Services
Covered
п‚·
Outpatient Servides
Covered
п‚·
Intensive Care Services
Covered
п‚·
п‚·
Private room covered only if medically necessary
Immunization Administration
п‚·
Pediatric Vaccines
п‚·
Adult Vaccines
Covered under Vaccines For Children (VFC) or CHDP under 22 years
of age
Covered
Infant Apnea Monitor (Outpatient)
Covered, preauthorization required
Infertility Diagnosis and Treatment
Not Covered
Injectable Medications (Outpatient and self
administered)
Covered
Inpatient Alcohol and Drug Abuse
Administered by the state
Interpreter Services
Covered
Lab and Pathology Services
Covered
Lithotripsy
Covered, preauthorization required
Major Organ Transplants (Except Kidneys and
Corneas)
Administered by the state
Mammography
Covered
Mastectomy
Covered
Maternity Care
Covered
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
п‚·
Pre- and Post-natal care
п‚·
Nurse/Midwife services
п‚·
Childbirth and Cesarean section
п‚·
Newborn exam
п‚·
Alpha –fetoprotein (AFP) screening - covered by the State
Version 2.1
Revision date: December 2014
Chapter 4A: Page 39
Chapter 4A: Medi-Cal Covered and Non-Covered Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
MEDI-CAL MANAGED CARE PROGRAM
Benefits/Services
Coverage
Nutritionist/Dietician
Covered under CPSP (California Peri-Natal Services Program)
program, preauthorization required
Obstetrical/Gynecological Services
п‚·
Inpatient Facility Fees
Covered
п‚·
Inpatient Professional Fees
Covered
п‚·
Outpatient Professional Fee
Covered
п‚·
Professional Fee
Covered
п‚·
Obstetrical CPSP Services
Covered
Office Visit Supplies, including splints, casts,
bandages and dressings
Covered
Ophthalmology Services
Covered
Optometric and Optician Services
Outside L.A. County: Not covered for Members 21 years and older,
except in cases of emergency where the benefit is required to treat
the emergency
Inside L.A. County: Not covered
Physical, Occupational and Speech Therapy
п‚·
Inpatient or SNF
Physical Therapy: Covered, preauthorization required
п‚·
Outpatient
Occupational Therapy: Covered, no preauthorization required
п‚·
Professional
Speech Therapy: Covered, no preauthorization required
Physician Office Visits
Covered
Podiatry Services
Covered, preauthorization required
Preadmission Testing
Covered
Prosthetics and Orthotics (including artificial limbs
and eyes)
Covered, preauthorization required
Psychology Services
Covered, preauthorization required
(Psychological testing when clinically indicated eto
evaluate a mental health condition)
Radiation Therapy
Covered
Radiology Services
п‚·
Inpatient Facility Component
Covered
п‚·
Outpatient Facility Component
Covered, preauthorization required
п‚·
Professional Component
Covered
Reconstructive Surgery (not cosmetic)
Covered, preauthorization required
Rehabilitation Services
Covered, preauthorization required
Routine Physical Examinations
Covered, except when required by job, school, camp or sports
program
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 4A: Page 40
Chapter 4A: Medi-Cal Covered and Non-Covered Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
MEDI-CAL MANAGED CARE PROGRAM
Benefits/Services
Coverage
Skilled Nursing Facility (SNF)
Covered, preauthorization required
п‚·
Long-term care limited to month Member
enters facility plus month following
Specialist Consultations
Covered
TMJ
Covered, preauthorization required
TMS – Transcranial Magnetic Stimulation
Not Covered
Transfusions (blood and blood products)
Covered
Transgender Services
Covered
Urgent Care Center
Covered
Vision Care
п‚·
Medically Necessary
Covered
п‚·
Frames
Vision Service Plan (VSP)
п‚·
Lenses
Vision Service Plan (VSP)
Vision Screening (refraction)
Vision Service Plan (VSP)
Medi-Cal Covered and Non-Covered Services
Services Requiring Prior Authorization
Medi-Cal services that require Prior Authorization include the following:
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
Ambulance Services – Nonemergency
Applied Behavioral Analysis
Cataract Spectacles and Lenses
Diagnostic X-ray and Lab
Durable Medical Equipment and Supplies
Home Health Care
Hospice
Infant Apnea Monitor
Lithotripsy
Nutritionist/Dietician
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
Physical, Occupational and Speech
Therapy
Podiatry Services
Prosthetics and Orthotics
Psychological Testing
Radiology, Outpatient
Reconstructive Surgery
Rehabilitation Services
Skilled Nursing Facility
Please Note: This is not a comprehensive list. For a full listing, please see the list of Services Requiring Prior
Authorization located under Prior Authorization and Preservice Review on the Provider Resources page of
our website at: www.anthem.com/ca. For information on how to access this page, please refer to Chapter
1: How to Access Information, Forms and Tools on our Website.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 4A: Page 41
Chapter 4A: Medi-Cal Covered and Non-Covered Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Medi-Cal Covered and Non-Covered Services
Non-Covered Services
Anthem does not cover the following:
п‚·
Dental Care
o Dental Implants
o Orthodontic Services
o Treatment of the teeth or gums, tooth extraction (except for care given if teeth are injured)
o Treatment more than 6 months after an injury
п‚·
Inpatient Behavioral Health
o Mental Illness
o Psychological Testing
o Substance Abuse, including drugs, alcohol and cigarettes
п‚·
Medical Equipment
o Items used for comfort or hygiene
o Items used for exercise
o Items used for making a room or home comfortable, such as air conditioning or air purifiers
o Exercise equipment
п‚·
Pregnancy and Maternity Care
o Fertility Treatments
o Sterilization for Members under 21 years of age
o Surgery to Reverse Sterilization
п‚·
Professional Services
o Circumcision, if it is not medically necessary
o Cosmetic surgery
o Custodial care
o Major organ transplants
o Routine physical exams required for a job, school, camp or sports program
o Weight loss services, programs or supplies
o Vaccines needed for travel outside the U.S.
Please Note: This is not a comprehensive list. For answers to detailed questions about covered and noncovered services, please contact the appropriate Customer Care Center at the numbers listed at the
beginning of this chapter.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 4A: Page 42
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
CHAPTER 4B: MEDI-CAL ACCESS PROGRAM COVERED AND NON-COVERED SERVICES
Access for Infants and Mothers (AIM) Customer Care Center:
Hours of Operation:
1-877-687-0549
Monday to Friday, 7am-7pm
MediCal Access Program (MAP): Covered and Non-Covered Services
Overview
The Medi-Cal Access Program (MAP) program was created for middle-income families who don't have
health insurance or whose income is too high to qualify for no-cost Medi-Cal. The program encompasses the
following:
п‚·
Program coverage includes comprehensive health care services, hospital delivery and 60 days
postpartum care
п‚·
Once delivered, the baby is automatically eligible for enrollment in the Healthy Families Program
To qualify for Medi-Cal Access Program, a woman must meet the following criteria:
п‚·
Pregnant, but not more than 30 weeks pregnant as of the application date
п‚·
California resident
п‚·
Not in Medi-Cal or Medicare Parts A and B as of the application date
п‚·
Not covered by private insurance costing less than $500 for maternity coverage deductions and copayments
п‚·
Within MAP income guidelines
MAP: Covered and Non-Covered Services
Ambulance Services
In emergencies, Anthem covers ambulance transport to the first hospital available for emergency care. The
service also includes non-emergency transport from 1 hospital to another hospital or facility, or facility to
home, as long as the following conditions are met:
п‚·
Medical necessity
п‚·
Requested by in-network Provider
п‚· Prior Authorization
Please Note: Public transport via car, taxi or airplane is not covered.
MAP: Covered and Non-Covered Services
Behavioral Health - Inpatient
Behavioral health care services are covered when ordered by an in-network Provider for the diagnosis and
treatment of a behavioral health condition. Basic behavioral health care inpatient services are limited to 30
days per benefit year. Additional days may be authorized by Anthem.
Inpatient behavioral health care services include treatment for Severe Mental Illness (SMI), which
encompasses, but is not limited to, the following:
п‚·
Anorexia Nervosa
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 4B: Page 43
Chapter 4B: Medi-Cal Access ProgramCovered and Non-Covered Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
п‚·
Bipolar Disorder
п‚·
Bulimia Nervosa
п‚·
Major Depressive Disorders
п‚·
Obsessive Compulsive Disorder
п‚·
Panic Disorders
п‚·
Pervasive Developmental Disorder or Autism
п‚·
Schizophrenia
п‚·
Schizoaffective Disorder
Inpatient behavioral health care services also include treatment for Serious Emotional Disturbances (SED),
including problems with eating, sleeping, or hurting oneself or others.
Please Note: For the treatment of Severe Mental Illness or Severe Emotional Disturbances, there is no
limitation on the number of treatment days.
MAP: Covered and Non-Covered Services
Behavioral Health - Outpatient
Behavioral health care services are covered when ordered by a participating Provider for the diagnosis and
treatment of a behavioral health condition. Basic behavioral health care outpatient services are limited to 20
visits per benefit year. That number may increase when outpatient treatment days are substituted for
inpatient hospitalization. The conditions covered include the following:
п‚·
п‚·
Treatment for Members who have experienced family dysfunction or trauma, including child abuse
or neglect, domestic violence, substance abuse, divorce or bereavement
Treatment for Severe Mental Illness (SMI), including:
o Anorexia Nervosa
o Bipolar Disorder
o Bulimia Nervosa
o Major Depressive Disorders
o Obsessive Compulsive Disorder
o Panic Disorders
o Pervasive Developmental Disorder or Autism
o Schizophrenia
o Schizoaffective Disorder
Outpatient behavioral health care services also include treatment for Serious Emotional Disturbances (SED),
including problems with eating, sleeping, or hurting oneself or others.
Please Note: For the treatment of Severe Mental Illness or Serious Emotional Disturbances, there is no
limitation on the number of treatment days.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 4B: Page 44
Chapter 4B: Medi-Cal Access ProgramCovered and Non-Covered Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
MAP: Covered and Non-Covered Services
Dental Services
Dental services are limited to the treatment of natural teeth or jaw as the result of an accidental injury if the
injury occurs while the Member is covered under this plan. Services must begin within 90 days of the date of
injury or as soon as medically possible.
MAP: Covered and Non-Covered Services
Diagnostic X-Ray and Laboratory Services
Coverage requires Prior Authorization and includes all diagnostic laboratory services, diagnostic imaging
and radiology services. Tests include, but are not limited to, the following:
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
CT
MRA
MRI
Pap smears
PET
SPECT
Screening for cervical cancer
Screening for HIV
Tests for the management of diabetes
MAP: Covered and Non-Covered Services
Family Planning
Voluntary family planning services are covered, including the following:
п‚·
Counseling and surgical procedures for sterilization, as permitted by state and federal law
п‚·
Coverage for diaphragms and other FDA-approved contraceptive devices
п‚·
Voluntary termination of pregnancy
Please Note: Treatment for infertility is not a covered service.
MAP: Covered and Non-Covered Services
Hospital – Inpatient
Inpatient hospital coverage includes all medically necessary services, including, but not limited to, the
following:
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
Anesthesia
Blood Transfusions
Intensive Care
Laboratory, Pathology and Radiology Services
Nursing Care
Operating Rooms, Delivery Rooms and Special Treatment Rooms
Physical Therapy
Prescription Drugs
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 4B: Page 45
Chapter 4B: Medi-Cal Access ProgramCovered and Non-Covered Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Please Note: All inpatient care requires Prior Authorization, except for childbirth and mastectomy-related
services.
MAP: Covered and Non-Covered Services
Hospital – Outpatient
Outpatient hospital coverage includes, but is not limited to, the following:
п‚·
Ancillary Services, such as physical, occupational and speech therapies
п‚·
Blood Transfusions
п‚·
Emergency Room Services
п‚·
General Anesthesia
п‚·
Laboratory and Radiology Services
п‚·
Operating Rooms and Treatment Rooms
п‚·
Prescription Drugs
п‚·
Radiation Therapy
MAP: Covered and Non-Covered Services
Maternity Care
Maternity care coverage includes all necessary professional and hospital services. Coverage includes the
following:
п‚·
Prenatal Care
o Prenatal testing
o Prenatal diagnosis of genetic disorders in cases of high-risk pregnancy
п‚·
Labor and Deliver Care, including midwife services
п‚·
Postpartum Care
o Counseling for nutrition, health education and social support
o Newborn Examinations
o Nursery Care
Please Note: Members have the right to stay in the hospital for at least 48 hours after a vaginal delivery and
at least 96 hours after a cesarean section. An earlier discharge of a mother and her newborn child from the
hospital must be made by the attending Provider in consultation with the mother.
We do not cover maternity care for a Paid Surrogate Mother who enrolled in the program with an effective
date on or after February 1, 2012.
MAP: Covered and Non-Covered Services
Pharmacy
Prescription drugs are an AIM covered benefit when ordered by a licensed Provider. This benefit also
includes the following drug categories:
п‚·
п‚·
п‚·
Contraceptive drugs
Drugs for smoking cessation
Formulas and special food products for treatment of phenylketonuria (PKU)
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 4B: Page 46
Chapter 4B: Medi-Cal Access ProgramCovered and Non-Covered Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
п‚·
п‚·
п‚·
п‚·
Glucagon
Insulin
Prescription prenatal vitamins
Prescription fluoride supplements
MAP: Covered and Non-Covered Services
Vision Services
Vision services are limited to those associated with cataracts:
п‚·
п‚·
п‚·
п‚·
Cataract spectacles
Cataract contact lenses
Conventional eyeglasses or contact lenses if medically necessary after cataract surgery
Intraocular lenses
MAP: Covered and Non-Covered Services
Covered Services Grid
The following table lists all benefits provided by the Access for Infants and Mothers Program HMO and EPO.
AIM: HMO and EPO
Benefits/Services
Coverage
Alcohol and Drug Abuse - Inpatient
Limited to the removal of toxic substances
Alcohol and Drug Abuse - Outpatient
Limited to 20 visits per benefit year
Ambulance
Emergency ambulance transportation and non-emergency
transportation to transfer a member from a hospital to another
hospital or facility or facility to home.
Non-emergency transportation must be medically necessary and
approved by Anthem
Behavioral Health
Diagnosis and treatment of behavioral health conditions may be
limited to a specific number of treatment days, depending on
the condition.
Basic inpatient treatment is limited to 30 days per benefit year.
Basic outpatient treatment is limited to 20 visits per benefit
year.
Behavioral Health – Severe Mental Illness (SMI)
and Serious Emotional Disturbance (SED)
Inpatient and outpatient mental health care for SMI and SED,
unlimited days
Blood and Blood Products
Processing, storage and administration of blood and blood
products in the inpatient and outpatient setting
Cataract Spectacles and Lenses
Cataract spectacles, contact lenses or intraocular lenses that
replace the natural lens after surgery; requires prior
authorization
Chiropractic Services
May be used in lieu of short-term rehabilitation therapy; subject
to limitations of short-term therapy
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 4B: Page 47
Chapter 4B: Medi-Cal Access ProgramCovered and Non-Covered Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
AIM: HMO and EPO
Benefits/Services
Coverage
Dental Injury Treatment
Accidental injury to natural teeth or jaw
Diabetes
Self-management training, diabetes equipment and supplies
Diagnostic X-Ray and Lab Services
CT, MRI, MRA, PET and SPECT scans require prior authorization
Durable Medical Equipment
Custom-made durable medical equipment requires prior
authorization
Emergency Health Care
24-Hour care provided by any hospital, in or out of the Anthem
network or service area
Family Planning
Voluntary family planning services covered, including voluntary
termination of pregnancy
Health Education
Self-help information, including smoking cessation and the signs
of drug or alcohol abuse
Hearing Aids
Evaluations and fittings require prior authorization; limited to 1
hearing aid replacement every 36 months
Home Health Care
Limited to services prescribed by doctor and requires prior
authorization
Hospice
Limited to terminally ill Members and requires prior
authorization
Hospital - Inpatient
All services except for childbirth and mastectomy require prior
authorization
Hospital - Outpatient
Except for emergency services, all outpatient hospital services
require prior authorization
Nutrition Services
Includes nutritional assessments for direct care and treatment
of illness; except for diabetes, requires prior authorization
Orthotic and Prosthetics
Coverage includes medically necessary replacement prosthetic
and orthotic devices as prescribed by a licensed practitioner;
requires prior authorization
Physical, Occupational and Speech Therapy
Requires prior authorization as long as therapy is provided
Prescriptions
Prescription drugs limited to a 30-day supply, maintenance
drugs limited to a 90-day supply.
Professional Services
Office visits, preventive services, immunizations, surgery,
anesthesia, radiation and chemotherapy
Reconstructive Surgery
EPO requires prior authorization for mastectomy-related
services
Skilled Nursing Facilities
Limited to 100 days per benefit year; requires prior
authorization
Transplants
Requires prior authorization
Vision Services
Vision services are limited to those associated with cataracts
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 4B: Page 48
Chapter 4B: Medi-Cal Access ProgramCovered and Non-Covered Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
MAP: Covered and Non-Covered Services
Non-Covered Services
Services received from a non-participating or out-of-state Provider without an authorized referral will not be
covered, except for medical emergencies.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 4B: Page 49
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
CHAPTER 4C: MAJOR RISK MEDICAL INSURANCE PROGRAM (MRMIP) COVERED AND
NON-COVERED SERVICES
Major Risk Medical Insurance Program Customer Care Center:
Hours of Operation:
1-877-687-0549
Monday to Friday, 8:30am-7pm
Major Risk Medical Insurance Program: Covered and Non-Covered Services
Overview
The Major Risk Medical Insurance Program (MRMIP) was designed to help insure the very high-risk and
those unable to secure private health coverage. The program is defined by the following:
п‚·
п‚·
п‚·
The program provides 36 months of access to health insurance
The program has calendar-year deductibles
The program requires copays for covered services and prescription drugs
To qualify for Major Risk Medical Insurance Programs, applicants must meet the following criteria:
п‚·
California resident
п‚·
Effective January 1, 2014 any applicants who have been denied individual coverage will now be the
only eligibility criteria to be considered under Title 10 2698.200 (b)(1)(D) which is outlined below for
your reference.
Major Risk Medical Insurance Program: Covered and Non-Covered Services
Ambulance Services
In emergencies, Anthem covers ambulance transport to the first hospital available for emergency care. The
service also includes nonemergency transport from one hospital to another hospital or facility or facility to
home as long as the following conditions are met:
п‚·
п‚·
п‚·
Medical necessity
Requested by in-network Provider
Prior Authorization
Please Note: Public transport via car, taxi or airplane is not covered.
Major Risk Medical Insurance Program: Covered and Non-Covered Services
Behavioral Health – Inpatient and Outpatient
For information about Anthem’s Behavioral Health services, please see Chapter 5: Behavioral Health
Services.
Major Risk Medical Insurance Program: Covered and Non-Covered Services
Dental Services
Dental services are limited to the treatment of natural teeth or jaw as the result of an accidental injury if the
injury occurs while the Member is covered under this plan. Services must begin within 90 days of the date of
injury or as soon as medically possible.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 4C: Page 50
Chapter 4D: MRMIP Covered and Non-Covered Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Major Risk Medical Insurance Program: Covered and Non-Covered Services
Diagnostic X-Ray and Laboratory Services
Some covered services require Prior Authorization. Covered services include all outpatient diagnostic
laboratory services, diagnostic imaging and radiology services. Tests include, but are not limited to, the
following:
п‚·
п‚·
п‚·
п‚·
п‚·
CT
MRA
MRI
PET
SPECT
Major Risk Medical Insurance Program: Covered and Non-Covered Services
Family Planning
Family planning coverage includes the following:
п‚·
п‚·
п‚·
п‚·
Emergency Contraception
FDA-Approved Contraceptive Drugs and Devices
Sterilization including Tubal Ligation and Vasectomy
Voluntary Termination of Pregnancy
Major Risk Medical Insurance Program: Covered and Non-Covered Services
Hospital Services - Inpatient
MRMIP inpatient hospital services require Prior Authorization and include all services regularly provided by
a hospital, including, but not limited to, the following:
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
Semiprivate rRoom (private room when medically necessary)
Artificial limbs or eyes
Blood transfusions
Care in special units
Diagnostic laboratory and X-ray services
Drugs supplied by the hospital, including oxygen
General anesthesia
Nursing care
Operating rooms, delivery rooms and special treatment rooms
Radiation, chemotherapy and dialysis treatment
Respiratory, physical, occupational and speech therapies
Surgical implants
Please Note: No Prior Authorization is required for childbirth, mastectomy or reconstructive surgery after a
mastectomy.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 4D: Page 51
Chapter 4D: MRMIP Covered and Non-Covered Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Major Risk Medical Insurance Program: Covered and Non-Covered Services
Hospital Services - Outpatient
Certain MRMIP outpatient hospital services require Prior Authorization and include all services regularly
provided by a hospital or ambulatory surgical center. These services include, but are not limited to, the
following:
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
Blood transfusions
Dressings, casts and use of cast room
Drugs, including oxygen
Emergency room
General anesthesia
Hospital services reasonably provided on an ambulatory basis, including radiology and laboratory
Operating rooms and treatment rooms
Radiation, chemotherapy and dialysis
Surgeries in an ambulatory surgical center
Major Risk Medical Insurance Program: Covered and Non-Covered Services
Pharmacy
When ordered by a licensed Provider, prescription drugs are a MRMIP-covered benefit. Coverage guidelines
are as follows:
п‚·
п‚·
п‚·
п‚·
$5 copay for generic drugs, limited to a 30-day supply
$5 copay for generic drugs, limited to a 60-day supply through Express Scripts Home Delivery
Service, the Anthem mail order pharmacy
$15 copay for brand name drugs, limited to a 30-day supply
$15 copay for brand name drugs, limited to a 60-day supply through Express Scripts Home Delivery
Service, the Anthem mail order pharmacy
This benefit also includes, but is not limited to, the following drug categories:
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
Contraceptive drugs
Drugs for smoking cessation
Formulas and special food products for treatment of phenylketonuria (PKU)
Glucagon
Insulin and insulin syringes
Prescription prenatal vitamins
Prescription fluoride supplements
The pharmacy benefit does not cover the following:
п‚·
п‚·
п‚·
п‚·
Cosmetic and hair medications
Dietary supplements, except for treatment of phenylketonuria (PKU)
Fertility drugs
Weight-loss drugs
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 4D: Page 52
Chapter 4D: MRMIP Covered and Non-Covered Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Major Risk Medical Insurance Program: Covered and Non-Covered Services
Preventive Care
Covered preventive care services require a co-pay and include, but are not limited to, the following:
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
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Breast exams
Cytology exams
Disease Management for asthma, diabetes and cardiovascular conditions
Family planning
Health education
Hearing exams for children
Human Immunodeficiency Virus testing (HIV)
Human Papillomavirus screening (HPV)
Immunizations (children and adults, including those needed for travel)
Mammograms
Newborn blood tests
Ovarian and cervical cancer screenings
Pap smears
Pelvic exams
Prenatal care
Prostate exams
Sexually Transmitted Disease testing (STD)
Transgender Services
VisioneExams for children
Well-baby and well-child visit
Major Risk Medical Insurance Program: Covered and Non-Covered Services
Vision Care
MRMIP does not cover vision services.
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Chapter 4D: Page 53
Chapter 4D: MRMIP Covered and Non-Covered Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Major Risk Medical Insurance Program: Covered and Non-Covered Services
Major Risk Medical Insurance Program: Covered Services Grid
The following table lists all benefits provided by the Major Risk Medical Insurance Program (MRMIP).
MAJOR RISK MEDICAL INSURANCE PROGRAM
Benefits/Services
Coverage
Ambulance
Ground or air ambulance to or from a hospital for medically
necessary services
Behavioral Health Services
Inpatient behavioral health services, limited to 10 days each
calendar year
Diagnostic X-ray and Lab Services
Outpatient diagnostic X-ray and laboratory services
Durable Medical Equipment and Supplies
Must be certified by a physician and required for care of an illness
or injury
Emergency Health Care Services
Initial treatment of acute illness or accidental injury, includes
hospital, professional services and supplies
Home Health Care
Home health services through a home health agency or visiting
nurse association
Hospice
Hospice care for Members not expected to live more than 12
months if the disease or illness follows its natural course
Infusion Therapy
Therapeutic use of drugs or other substances ordered by a
physician and administered by a qualified Provider
Physical, Occupational & Speech Therapies
Services of physical, occupational and speech therapists as
medically appropriate on an outpatient basis
Pharmacy
Maximum 30-day supply per prescription when filled at a
participating pharmacy
Maximum 60-day supply for mail order
Physician Office Visits
Physician services for medical necessity
Pregnancy and Maternity Care
Inpatient normal delivery and complications of pregnancy
Maternity care for a Paid Surrogate Mother who enrolled in the
program
Skilled Nursing Facilities
Skilled Nursing Care
Transgender Services
Covered
Vision Services
MRMIP does not cover vision services
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Chapter 4D: MRMIP Covered and Non-Covered Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
The following table lists all co-payments, deductibles and maximum benefits provided by the Major Risk
Medical Insurance Program (MRMIP).
MAJOR RISK MEDICAL INSURANCE PROGRAM
Co-Payments and Limits
Explanation
Calendar Year Deductible
$500 Annual Deductible per Member
$500 Annual Deductible per Household
Copayment
Member's amount due and payable to the Provider
Yearly Maximum Copayment
Member's annual maximum copayment when using participating
Providers:
$2,500 per Member
$4,000 per Family
Annual Benefit Maximum
Members must pay for services received after the combined total
of all benefits paid under MRMIP reaches $75,000 in a single
calendar year
Lifetime Benefit Maximum
Members must pay for services received after the combined total
of all benefits paid under MRMIP reaches $750,000 in the
Member's lifetime
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Chapter 4D: Page 55
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
CHAPTER 4D: STATE & COUNTY SERVICES AND PROGRAMS
Automated Eligibility Verification System:
California Children's Services (CCS)
Community-Based Adult Services (CBAS)
County Medical Services Program:
Denti-Cal:
Medi-Cal Service Center:
Behavioral Health Services:
California Children's Services:
California Early Start:
Family Planning Services:
HIV Counseling/Testing:
Women, Infants and Children:
1-800-456-2387
1-800-288-4584 (L.A. County)
1-800-776-5746
1-805-557-6463
1-800-423-0507
1-800-541-5555
www.dhcs.ca.gov/services/Pages/MentalHealthProgramsSvcs.aspx
www.dhcs.ca.gov/services/ccs
www.dds.ca.gov/earlystart
www.dhcs.ca.gov/services/ofp
www.cdph.ca.gov/programs/aids
www.cdph.ca.gov/programs/wicworks
State & County Services and Programs: Covered and Non-Covered Services
Overview
To ensure continuity and coordination of care for our Members, Anthem enters into agreements with
locally-based state and county public health services and programs. Providers are responsible for
notifying Utilization Management when a referral is made to any of the agencies or programs listed
below. This notification ensures that case manager nurses and social workers can follow up with
Members to coordinate care. It also ensures that Members receive all necessary services while keeping
the Provider informed.
State & County Services and Programs: Covered and Non-Covered Services
Behavioral Health, Alcohol and Other Drug Program
For information about Anthem’s Behavioral Health services, please see Chapter 5: Behavioral Health
Services.
The following state and county behavioral health services for those with severe level of impairment: are
available upon referral:
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24-Hour Treatment Services
Case Management
Comprehensive Evaluation and Assessment
Group Services
Medication Education and Management
Outpatient Substance Use Disorders Services
Pre-Crisis and Crisis Services
Residential Services
Residential Treatment Services
Services for Homeless Persons
Vocational Rehabilitation
Wraparound Services
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Voluntary Inpatient Detox
For more detailed information on these programs, go to the state's Department of Mental Health
website: www.dhcs.ca.gov/services/Pages/MentalHealthPrograms-Svcs.aspx.
State & County Services and Programs: Covered and Non-Covered Services
California Children's Services (CCS)
The California Children's Services (CCS) program is designed for children and young adults under the age
of 21 with certain chronic and disabling conditions. Providers should refer Members to the program; CCS
staff will determine whether the Member is eligible for services.
To contact CCS, please go to the program website to find the phone and fax numbers for the
appropriate county CCS office: www.dhcs.ca.gov/services/ccs.
California Children's Services offers services to children and young adults with the following conditions:
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AIDS
Cancer
Cataracts
Cerebral palsy
Chronic kidney disease
Cleft lip/palate
Congenital heart disease
Diabetes
Hearing loss
Hemophilia
Intestinal disease
Liver disease
Muscular Dystrophy
Rheumatoid arthritis
Seizures
Severe burns
Severe crooked teeth
Severe head, brain or spinal cord injuries
Sickle cell anemia
Spina bifida
Thyroid conditions
Tumors
The CCS program accepts referrals from any source, including health care providers, parents, legal
guardians, school nurses, health plans of other interested parties. Referral to CCS may be made verbally
or in writing. To consider a request, CCS requires the following information:
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Date of Referral
Insurance Information
First and Last Name of Child
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Medi-Cal, Medi-Cal Access Program and MRMIP
Home Address of Child
Date of Birth
Client Index Number (CIN)
Diagnosis
Home and Work Numbers of Parent/Legal Guardian
Name and Address of Individual/Agency Requesting Services
CCS also requires medical records that support the CCS-eligible diagnosis. If an Anthem representative
assists a Provider's office in completing a referral to CCS, we may request medical records to facilitate
this process.
Please note: State statutes and contracts require that CCS Program services be carved out of our MediCal Programs. As a result, upon suspicion or identification of a CCS-eligible condition, the Provider must
refer the child to the local CCS Program or contact us to assist with the referral. If a Provider renders
services to the child in question without contacting Anthem or CCS beforehand, the Provider will not be
reimbursed for those services.
State & County Services and Programs: Covered and Non-Covered Services
California Early Start
California Early Start is a statewide interagency system of coordinated early intervention services for
infants and toddlers with disabilities. Eligibility requirements include the following:
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Infants and toddlers from birth to 36 months
Children with significant developmental delays
Children at high risk of having a substantial developmental disability
The services provide early intervention and related services based on the assessed needs of the child.
These services are delivered within the child's everyday routines and activities.
For more information, go to the California Early Start website at: www.dds.ca.gov/earlystart.
State & County Services and Programs: Covered and Non-Covered Services
Child Health and Disability Prevention (CHDP) Program
The Child Health and Disability Prevention Program (CHDP) is a preventive health program that offers a
full range of health assessment services and referrals for diagnosis and treatment of suspected
problems. The program also offers coordination of care to assist families with medical appointment
scheduling, transportation and access to diagnostic and treatment services.
Referral candidates include the following:
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Medi-Cal recipients from birth to 21 years of age
Non-Medi-Cal eligible children from birth to 19 years of age for periodic health assessments
Children enrolled in Head Start and State Preschool
For more information, please see the Child Health and Disability Prevention Program page of the DHCS
website at: www.dhcs.ca.gov/services/chdp.
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Provider Manual
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Version 2.1
Revision date: December 2014
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Chapter 5: Behavioral Health Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
State & County Services and Programs: Covered and Non-Covered Services
Directly Observed Therapy (DOT) for Tuberculosis
This program provides support services to prevent further transmission of infection and development of
disease resistance. The program provides health care management services for the following:
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Patients at risk for noncompliance with tuberculosis treatment
Patients on intermittent therapy or when treatment has failed
Patients who demonstrate drug resistance to Isoniazid or Rifampin
Patients who have relapsed after completing prior regimens
For more information, call DHCS at 1-916-445-4171.
State & County Services and Programs: Covered and Non-Covered Services
Family Planning Services
Health education and certain contraceptive medical devices are provided through community-based
programs, including private nonprofit agencies and county health departments.
For more information, go to the DHCS website for the Office of Family Planning:
www.dhcs.ca.gov/services/ofp.
State & County Services and Programs: Covered and Non-Covered Services
HIV Counseling and Testing
This program integrates HIV prevention counseling with testing for the disease. The following services
are available upon referral:
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Confidential HIV testing
Early intervention services
HIV/AIDS resources
For more information, go to the Office of AIDS page of California’s Department of Public Health
website: www.cdph.ca.gov/programs/aids.
State & County Services and Programs: Covered and Non-Covered Services
Immunization Services
This program integrates local immunization coalitions and registries and is designed to educate the
community about childhood immunization.
For more information, go to the Child Health and Disability Prevention Program page of the DHCS
website at www.dhcs.ca.gov/services/chdp.
State & County Services and Programs: Covered and Non-Covered Services
Women, Infants and Children Program (WIC)
The Women, Infant and Children Program (WIC) is a supplemental nutrition program that helps
pregnant women, new mothers and young children eat well and stay healthy. Referral candidates
include the following:
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Medi-Cal, Medi-Cal Access Program and MRMIP
Children under 5 years of age, including foster children
Eligible pregnant women and breastfeeding mothers
Families with low to medium income
The program provides or arranges for the following:
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Information about nutrition and health
Support and information about breastfeeding
Support in finding health care and other community services
Supplemental food services, including healthy food vouchers
For more information, go to the Women, Infant and Children Program page of the California DPH
website at: www.cdph.ca.gov/programs/wicworks.
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Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 5: Page 60
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Medi-Cal, Medi-Cal Access Program and MRMIP
CHAPTER 5: BEHAVIORAL HEALTH SERVICES
Medi-Cal Customer Care Center:
Medi-Cal Customer Care Center:
AIM/MRMIP Customer Care Center:
1-800-407-4627 (Outside L.A. County)
1-888-285-7801 (Inside L.A. County)
1-877-687-0549
Behavioral Health Services
Overview
Behavioral Health Services are an integral part of health care management at Anthem Blue Cross
(Anthem). Our mission is to coordinate the physical and behavioral health care of Members by offering a
wide range of targeted interventions, education and enhanced access to care to ensure improved
outcomes and quality of life for members. Anthem works collaboratively with hospitals, group practices
and independent behavioral health care providers, as well as community agencies and California’s
Community Mental Health Centers and other resources to successfully meet the needs of members
with mental health, substance use and intellectual and developmental disabilities.
Behavioral Health Services
Goals
The goals of Anthem’s Behavioral Health program are to:
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Ensure and expand service accessibility to eligible members
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Promote the integration of the management and delivery of physical and behavioral health
services
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Achieve quality initiatives, including those related to HEDIS, NCQA and California Dpartment of
Health Care Services (DHCS)performance requirements
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Work with Members, Providers and community supports to provide recovery tools and create
an environment that supports Members’ progress toward their recovery goals
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Ensure utilization of the most appropriate, least restrictive medical and behavioral health care in
the right place at the right time
Behavioral Health Services
Objectives
The objectives of the Anthem Behavioral Health program are to:
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Promote continuity and coordination of care among physical and behavioral health care
practitioners
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Enhance member satisfaction by implementing individualized and holistic support and care
plans that allow Members to achieve their recovery goals
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Provide Member education on treatment options and pathways toward recovery
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Provide high quality case management and care coordination services that identify Member
needs and address them in a personal and holistic manner
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 4C: Page 61
Chapter 5: Behavioral Health Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
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Work with care providers to ensure the provision of medically necessary and appropriate care
and services, including inpatient care, alternative care settings and outpatient care at the least
restrictive level
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Enhance Provider satisfaction and success through collaborative and supportive relationships
built on mutually agreed upon goals, outcomes and incentives
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Promote collaboration between all health care partners to achieve recovery goals through
education, technological support and the promotion of recovery ideals
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Use evidence-based guidelines and clinical criteria and promote their use in the Provider
community
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Maintain compliance and accreditation standards with local, state and federal requirements
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Anthem-contracted Providers deliver behavioral health and substance use disorder services in
accordance with best practice guidelines, rules and regulations, and policies and procedures set
forth by the State of California.
Behavioral Health Services
Guiding Principles of Anthem’s Behavioral Health Program
Recovery is a Member-driven process in which people find their paths to work, learn and participate
fully in their communities. Resiliency is the ability to live a fulfilling and productive life despite the
continued presence of a disability. Physical and behavioral health services are rendered in a manner that
allows the achievement of recovery for Members experiencing mental illness and substance use
disorders. Treatment supports the development of resiliency for those facing mental illness, serious
emotional disturbance and/or substance use disorder issues.
The Substance Abuse and Mental Health Services Administration (SAMHSA) released a consensus
statement on mental health recovery reflecting the desire that all behavioral health services be
delivered in a manner that promotes individual recovery and builds resiliency. The ten fundamental
components of recovery identified by SAMHSA are:
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Self-direction: Members lead, control and determine their own paths of recovery by optimizing
autonomy, independence and control of resources to achieve a self-determined life.
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Individualized care: There are multiple pathways to recovery based on an individual’s unique
strengths and resiliency, as well as his or her needs, preferences and experiences, including past
trauma and cultural background.
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Empowerment: Members have the authority to choose from a range of options and to
participate in all decisions, including the allocation of resources, which will affect their lives and
are educated and supported in so doing.
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Holistic: Recovery embraces all aspects of life, including housing, employment, education,
mental and health care treatment and services, complementary and naturalistic services (e.g.,
recreational services, libraries, museums, etc.), addictions treatment, spirituality, creativity,
social networks, community participation, and family supports as determined by the person.
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Nonlinear: Recovery is not a step-by-step process but one based on continual growth,
occasional setbacks and learning from experience. Recovery begins with an initial stage of
awareness in which a person recognizes that positive change is possible. This awareness enables
the consumer to move on to fully engage in the work of recovery.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
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Version 2.1
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Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
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Strengths-based: Recovery focuses on valuing and building on the multiple capacities,
resiliencies, talents, coping abilities and inherent worth of individuals.
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Peer support: Mutual support, including the sharing of experiential knowledge, skills and social
learning, plays an invaluable role in recovery.
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Respect: Community, systems and societal acceptance and appreciation of consumers —
including protecting their rights and eliminating discrimination and stigma — are crucial to
achieve recovery.
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Responsibility: Members have a personal responsibility for their own self-care and journeys of
recovery.
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Hope: Recovery provides the essential and motivating message of a better future — that people
can and do overcome the obstacles that confront them. Hope is internalized but can be fostered
by peers, family, friends, Providers and others. Hope is the catalyst of the recovery process.
Resiliency is the ability of an individual or family to cope and adapt to the challenges and changes
brought on by distress or disability. Becoming resilient is a dynamic developmental process that requires
patience and effort to pursue steps that enhance positive responses to adverse circumstances.
Accepting and managing one’s life in a manner that displays optimism for personal successes manifested
by traits of self-efficacy and high self-esteem is achieved by building resiliency. Resilience is learned and
developed.
Behavioral Health Services
Systems of Care
Services provided to people with serious emotional disturbances and their families are best delivered
based on the System of Care Values and Principles that are endorsed by SAMHSA and the Center for
Mental Health Services (CMHS). Services should be:
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Person-centered and family-focused with the needs of the person and family dictating the types
and mix of services provided.
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Community-based with the focus of services as well as management and decision-making
responsibility resting at the community level.
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Culturally competent with agencies, programs and services that are responsive to the cultural,
racial and ethnic differences of the populations they serve.
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Comprehensive, covering an array of services that address physical, emotional, social,
educational and cultural needs.
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Personalized as evidenced by an individualized service plan formulated to meet unique needs
and potential.
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Delivered in the least restrictive, most normative environment that is clinically appropriate.
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Integrated and coordinated between agencies and include mechanisms for planning, developing
and coordinating services inclusive of case management or similar mechanisms to ensure that
multiple services are delivered in a coordinated, therapeutic manner and adapted in accordance
with the changing needs of the person and their family.
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Delivered without regard to race, religion, national origin, sex, physical disability or other
characteristics.
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Oriented to recovery, providing services that are flexible and evolve over time.
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Behavioral Health Services
Coordination of Behavioral Health and Physical Health Treatment
Key elements of the model for coordinated and integrated physical and behavioral health services
include:
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Ongoing communication and coordination between Primary Medical Providers (PCPs) and
specialty providers, including behavioral health (mental health and substance use) providers.
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Screening by PCPs for mental health, substance use and co-occurring disorders.
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Discussions by behavioral health Provider of physical health conditions.
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Referrals to PCPs or specialty Providers, including behavioral health providers, for assessment
and/or treatment for consumers with co-occurring disorders and/or any known or suspected
and untreated physical health disorders.
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Development of patient-centered treatment plans Involving members as well as caregivers and
family members when appropriate.
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Case management and disease management programs to support the coordination and
integration of care between Providers.
Fostering a culture of collaboration and cooperation helps sustain a seamless continuum of care
between physical and behavioral health and positively impacts Member outcomes. To maintain
continuity of care, patient safety and Member well-being, communication between behavioral health
and physical care providers is critical, especially for Members with comorbidities receiving
pharmacological therapy.
Behavioral Health Services
Provider Roles and Responsibilities
At Anthem, our behavioral health care benefit is fully integrated with the rest of our health care
programs. This coordination of health care resources requires certain roles and responsibilities for
behavioral health Providers, including the following:
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Participate in the care management and coordination process for each Anthem Member under
your care.
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Seek Prior Authorization for all services that require it.
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Provide Anthem and the Member's PCP with a summary of the Member's initial assessment,
primary and secondary diagnosis, and prescribed medications if the Member is at risk for
hospitalization. This information must be provided after the initial treatment session.
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Provide, at a minimum, a summary of the findings from the Member's initial visit to Anthem and
the PCP. This must be provided within 5 calendar days of the visit for Members not at risk for
hospitalization. This notification must include the behavioral health Provider's contact
information, visit date, presenting problem, diagnosis and a list of any medications prescribed.
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Notify Anthem and the Member's PCP of any significant changes in the Member's status and/or
change in the level of care.
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Ensure that Members receiving inpatient psychiatric services are scheduled for an outpatient
follow-up and/or continuing treatment prior to discharge. This treatment must be provided
within 7 calendar days from the date of the Member's discharge.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 5: Page 64
Chapter 5: Behavioral Health Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
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Offer hours of operation that are no less than the hours of operation offered to commercial
Members.
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Encourage Members to consent to the sharing of substance abuse treatment information.
Behavioral Health Services
Provider Roles and Responsibilities
At Anthem, our behavioral health care benefit is fully integrated with the rest of our health care
programs. This coordination of health care resources requires certain roles and responsibilities for
behavioral health Providers, including the following:
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Participate in the care management and coordination process for each Anthem Member under
your care.
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Seek Prior Authorization for all services that require it.
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Provide Anthem and the Member's PCP with a summary of the Member's initial assessment,
primary and secondary diagnosis, and prescribed medications if the Member is at risk for
hospitalization. This information must be provided after the initial treatment session.
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Provide, at a minimum, a summary of the findings from the Member's initial visit to Anthem and
the PCP. This must be provided within 5 calendar days of the visit for Members not at risk for
hospitalization. This notification must include the behavioral health Provider's contact
information, visit date, presenting problem, diagnosis and a list of any medications prescribed.
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Notify Anthem and the Member's PCP of any significant changes in the Member's status and/or
change in the level of care.
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Ensure that Members receiving inpatient psychiatric services are scheduled for an outpatient
follow-up and/or continuing treatment prior to discharge. This treatment must be provided
within 7 calendar days from the date of the Member's discharge.
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Offer hours of operation that are no less than the hours of operation offered to commercial
Members.
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Encourage Members to consent to the sharing of substance abuse treatment information.
Behavioral Health Services
Provider Roles & Responsibilities: Transition after Acute Psychiatric Care
To assist in the transition of Anthem Members from an acute psychiatric facility to home or an
alternative setting, Anthem recommends scheduling a transition appointment. A licensed behavioral
health practitioner should conduct this therapy session, which must take place after discharge, but
before the Member actually leaves the facility. The process is as follows:
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The acute care facility obtains authorization for the transition appointment by working with
Anthem's care manager.
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The care manager provides a care coordination transition plan
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The licensed Provider completes, signs and faxes the transition plan to the utilization review
team following the appointment. (The appropriate fax number is listed at the top of the form)
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Anthem will authorize payment.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 5: Page 65
Chapter 5: Behavioral Health Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
For more information, please call Utilization Management:
Medi-Cal Utilization Management:
1-888-831-2246; Option 1; then Option 2
MAP/MRMIP Utilization Management:
1-877-687-0549
Behavioral Health Services
Provider Success
We believe the success of Providers is necessary to achieve our goals. We are committed to supporting
and working with qualified Providers to ensure that we jointly meet quality and recovery goals. Our
commitment includes:
пѓ� Improving communication of the clinical aspects of behavioral health care to improve outcomes and
recovery
пѓ� Supporting providers in delivering integrated, coordinated physical and behavioral health services to
meet the needs of the whole person
пѓ� Simplifying precertification rules, referrals, claims and payment processes to help Providers reduce
administrative time and focus on the needs of members
Behavioral Health Services
Health Plan Clinical Staff
All clinical staff are licensed and have at least four years of prior clinical experience. Our Medical
Director is board certified in psychiatry and licensed in the State of California. Our highly trained and
experienced team of clinical care managers, case managers and support staff provide high quality care
management and care coordination services to our Members and strive to work collaboratively with all
Providers.
Behavioral Health Services
Coordination of Physical and Behavioral Health Services
As a network Provider, you are required to notify a Member’s PCP when a Member first enters
behavioral health care and anytime there is a significant change in care, treatment, medications or need
for medical services. You must secure the necessary release of information from the Member or the
Member’s legal guardian. You should provide initial and summary reports to the PCP on at least a
quarterly basis. The minimum elements to include are:
п‚·
Patient demographics
п‚·
Date of initial or most recent behavioral health evaluation
п‚·
Recommendation to see PCP, if medical condition identified or need for evaluation by a medical
practitioner has been determined for the Member (e.g., EPSDT screen, complaint of physical
ailments)
п‚·
Diagnosis and/or presenting behavioral health problem(s)
п‚·
Prescribed medication(s)
п‚·
Behavioral health clinician’s name and contact information
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Behavioral Health Services
Case Management
Anthem’s behavioral health case management programs are designed to improve Member health
outcomes by integrating with our medical care programs and making reliable and proven protocols
available to Providers.
We view case management as a continuum of services and supports that are matched on an
individualized basis to the needs of the Member. Members who are identified as at-risk for
hospitalization due to behavioral health or substance use disorders are offered ongoing case
management support. In addition, Members who are discharged from inpatient stays are provided case
management support for a minimum of 180 days post discharge.
Anthem provides clinical teams staffed with California-based behavioral health and medical case
managers working in close collaboration with community and Provider-based case managers. The main
functions of the Anthem behavioral health case managers include, but are not limited to:
п‚·
Use health risk appraisal data gathered by Anthem from Members upon enrollment to identify
Members who will benefit from engagement in individualized care coordination and case
management.
п‚·
Use “trigger report data” based upon medical and behavioral health claims to identify Members
at risk.
п‚·
Consult and collaborate with our medical case managers and disease management clinicians
regarding Members who present with comorbid conditions.
**Comorbid is either the presence of one or more disorders (or diseases) in addition to a
primary disease or disorder, or the effect of such additional disorders or diseases.
п‚·
Refer Members to Provider-based case management for ongoing intensive case management
and then continue involvement with the Member and the Provider to coordinate care, when
needed, among different agencies, medical providers, etc.
п‚·
Work directly with the Member and Provider based upon the severity of the Member’s
condition.
п‚·
Document all actions taken and outcomes achieved for Members in Anthem's information
system to ensure accurate and complete reporting.
Behavioral Health Services
Member Records and Treatment Planning: Comprehensive Assessment
Member records must meet the following standards and contain the following elements, if applicable,
to permit effective service provision and quality reviews:
Information related to the provision of appropriate services to a Member must be included in his or her
record with documentation in a prominent place whether there is an executed declaration for mental
health treatment.
Providers must submit a comprehensive assessment that provides a description of the Member’s
physical and mental health status at the time of admission to services. It should include:
п‚·
Psychiatric and psychosocial assessment, including:
o Description of the presenting problem
o Psychiatric history and history of the Member’s response to crisis situations
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Psychiatric symptoms
Multiaxial diagnosis using the most current edition of Diagnostic and Statistical Manual of
Mental Disorders (DSM)
Mental status exam
п‚·
Medical assessment including:
o Screening for medical problems
o Medical history
o Present medications
o Medication history
п‚·
Substance use assessment that includes:
o Frequently used over-the-counter medications
o Current and historical usage of alcohol and other drugs reflecting impact of substance use in
the domains of the community functioning assessment
o History of prior alcohol and drug treatment episodes and their effectiveness
o History of alcohol and drug use
п‚·
Community functioning assessment or an assessment of the Member’s functioning in the
following domains:
o Living arrangements, daily activities (vocational/educational)
o Social support
o Financial
o Leisure/recreational
o Physical health
o Emotional/behavioral health
o An assessment of the Member’s strengths, current life status, personal goals and needs
Behavioral Health Services
Member Records and Treatment Planning: Personalized Support and Care Plan
A patient-centered support and care plan based on the psychiatric, medical substance use and
community functioning assessments found in the initial comprehensive assessment must be completed
for any Member who receives behavioral health services. There must be documentation in every case
that the Member and, as appropriate, his or her family members, caregivers or legal guardian,
participated in the development and subsequent reviews of the treatment plan.
The support and care plan must be completed within the first 14 days of admission to behavioral health
services and updated every 180 days or more frequently as necessary based on the Member’s progress
toward goals or a significant change in psychiatric symptoms, medical condition and/or community
functioning.
There must be a signed release of information to provide information to the member PCP or evidence
that the Member refused to provide a signature. There must be documentation that referral to
appropriate medical or social support professionals have been made.
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A Provider who discovers a gap in care is responsible to help the Member get that gap in care fulfilled,
and documentation should reflect the action taken in this regard.
For Providers of multiple services, one comprehensive treatment/care/support plan is acceptable as
long as at least one goal is written and updated as appropriate for each of the different services that are
being provided to the Member.
The treatment/support/care plan must contain the following elements:
п‚·
Identified problem(s) for which the Member is seeking treatment
п‚·
Member goals related to each problem(s) identified, written in Member-friendly language
п‚·
Measurable objectives to address the goals identified
п‚·
Target dates for completion of objectives
п‚·
Responsible parties for each objective
п‚·
Specific measurable action steps to accomplish each objective
п‚·
Individualized steps for prevention and/or resolution of crisis, which includes identification of
crisis triggers (situations, signs and increased symptoms); active steps or self-help methods to
prevent, de-escalate or defuse crisis situations; names and phone numbers of contacts who can
assist the Member in resolving crisis; and the Member’s preferred treatment options, to include
psychopharmacology, in the event of a mental health crisis
п‚·
Actions agreed to be taken when progress toward goals is less than originally planned by the
Member and Provider
п‚·
Signatures of the Member, as well as family members, caregivers or legal guardian as
appropriate.
Behavioral Health Services
Member Records and Treatment Planning: Progress Notes
Progress Notes must document the status of the goals and objectives indicated on the treatment plans
and should include:
п‚·
Correspondence concerning the Member’s treatment and signed and dated notations of
telephone calls concerning the Member’s treatment
п‚·
Indication of active follow-up actions for referrals given to the Member and actions to fill gaps in
care
п‚·
A brief discharge summary must be completed within 15 calendar days following discharge from
services or death
п‚·
Discharge summaries for psychiatric hospital and residential treatment facility admissions that
occur while the member is receiving behavioral health services
п‚·
Treatment and care plan and progress notes should be signed by the supervising physician
Behavioral Health Services
Psychotropic Medications
Prescribing Providers must inform all Members considered for prescription of psychotropic medications
of the benefits, risks and side effects of the medication, alternate medications and other forms of
treatment. If obesity is also a problem, the medical record needs to reflect that a healthy diet and
exercise plan has been prepared and given to the Member or if appropriate a referral to a nutritionist or
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obesity medical professional. If diabetes is a problem, the medical record needs to reflect a discussion
with the member about his or her condition, and his or her treating provider should be identified in the
documentation with coordination efforts with that provider indicated as well. The medical record is
expected to reflect such conversations as having occurred. The medical record is expected to indicate
the prescription data has been shared with the Member’s PCP.
Members on psychotropic medications may be at increased risk for various disorders. As such, it is
expected that Providers are knowledgeable about side-effects and risks of medications and regularly
inquire about and seek for any side-effects from medications. This especially includes:
п‚·
Follow-up to inquire about suicidality or self-harm in children placed on antidepressant
medications as per Food and Drug Administration and American Psychiatric Association
guidelines
п‚·
Regular and frequent weight checks and measurement of abdominal girth especially for those
on antipsychotics or mood stabilizers
п‚·
Glucose tolerance test or hemoglobin A-1C tests especially for those members on antipsychotics
or mood stabilizers
п‚·
Triglyceride and cholesterol checks especially for those members on antipsychotics and mood
stabilizers
п‚·
ECG checks for members placed on medications with risk for significant QT-prolongation.
п‚·
Ongoing checks for movement disorders related to antipsychotic use and psychotic disorders.
Guidelines for such testing and follow-up are provided by the American Psychiatric Association and the
American Academy of Child and Adolescent Psychiatry, among others. Summary guidelines are
referenced in our Clinical Practice Guidelines located on our website at www.anthem.com. While the
prescriber is not expected to personally conduct all of these tests, the prescriber is expected to ensure
that these tests occur where indicated and to initiate appropriate interventions to address any adverse
results. These tests and the interventions must be documented in the Member’s medical record.
Please Note: Our recommendation of these guidelines is not an authorization, certification, explanation
of benefits or a contract. Actual Member benefits and eligibility for services are determined in
accordance with the requirements set forth by the State of California. With respect to the issue of
coverage, each Member should review his/her Evidence of Coverage for details concerning benefits,
procedures and exclusions prior to receiving treatment. The Evidence of Coverage supersedes the
preventive health guideline recommendations.
Behavioral Health Services
Utilization Management
As a corporation and as individuals, Utilization Management (UM) decisions are governed by the
following statements:
п‚·
UM-decision making is based only on appropriateness of care and service and existence of
coverage.
п‚·
Practitioners or other individuals are not specifically rewarded for issuing denial of coverage
care. Decisions about hiring, promoting or terminating practitioners or other staff are not based
on the likelihood or perceived likelihood that they support or tend to support denial of benefits.
п‚·
Financial incentives for UM decision-makers do not encourage decisions that result in
underutilization or create barriers to care and service.
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Behavioral Health Services
Timeliness of Decisions on Requests for Authorization
Behavioral Health
1. Urgent, Pre-Service Requests: Within 72 hours of request
2. Urgent Concurrent Requests: Within 24 hours of request
3. Routine, Non-Urgent Requests: 14 days Retrospective Review
Requests: Within 30 days of request
Behavioral Health Services
Access to Care Standards
This grid outlines standards for timely and appropriate access to quality behavioral health care.
Behavioral Health
Definitions
1. Emergent: Immediately
2. Emergent, Non-Life-Threatening/Crisis Stabilization;
Within 24 hours of request
Urgent: Within 48 hours of referral / request
3. Outpatient treatment by a BH provider post-inpatient discharge:
п‚·
7 calendar days
п‚·
Routine Outpatient: Within 10 days of request
п‚·
Outpatient following discharge from an IP Hospital: Within 7 days of
discharge
Emergent: Treatment is considered to be an on-demand service and does
not require precertification. Members are asked to go directly to emergency
rooms for services if they are either unsafe or their conditions are
deteriorating.
Urgent: Means a service need that is not emergent and can be met by
providing an assessment and services within 48 hours of the initial contact. If
the Member is pregnant and has substance use problems, she is to be placed
in the urgent category.
Routine: Means a service need that is not urgent and can be met by
receiving treatment within 10 calendar days of the assessment without
resultant deterioration in the individual's functioning or worsening of his or
her condition.
Behavioral Health Services
How to Provide Notification or Request Preauthorization
You may request preauthorization for nonroutine outpatient mental health services that require prior
authorization via phone by calling 1- 888-831-2246 24 hours a day, seven days a week, 365 days a year.
Please be prepared to provide clinical information in support of the request at the time of the call.
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You may request preauthorization via fax; email or the Provider portal where available for certain levels
of care. Fax forms are located on the Provider Resources page of our website at www.anthem.com. For
information on how to access the Provider Resources page, please see Chapter 1: How to Access
Information, Forms and Tools on Our Website. The fax numbers to use when providing notification or
requesting prior authorization for behavioral health services are:
Outpatient requests: 1-888-831-2246; Option 1; then Option 2
Email: [email protected]
Inpatient requests: Contact the local County Department of Mental Health
Note: All requests for precertification for psychological and neuropsychological testing should be
submitted via fax at 1- 855-473-7902. Psychological and neurological testing request forms can
also be mailed to:
Behavioral Health Department
Anthem Blue Cross
P.O. Box 60007
Los Angeles; CA 90060-0007
Behavioral Health Services
Behavioral Health Clinical Authorization and Protocols
Anthem’s clinical authorization process is designed to be flexible, providing primary responsiveness to
our Members' needs while simultaneously allowing Anthem's clinical team to gather information for
appropriate medical necessity determinations.
Authorization of medically necessary services within the required timeframes is the responsibility of
Anthem’s licensed behavioral health clinicians. Whenever a clinician questions the appropriateness of
the requested level of care, the review is referred to one of Anthem’s board-certified psychiatrists.
Our multidisciplinary team of behavioral health care clinicians includes the following:
п‚·
Licensed psychologists
п‚·
Licensed professional counselors
п‚·
Licensed social workers
п‚· Registered psychiatric nurses
These professionals conduct reviews of behavioral health and substance abuse services to monitor and
evaluate treatment requests and progress. They manage utilization, control behavioral health care costs
and achieve optimal clinical outcomes through a collaborative approach that considers both utilization
review data and nationally recognized clinical practice guidelines to determine the appropriate level of
care.
Behavioral Health Services
Necessity Determination and Peer Review
п‚·
When a Provider requests initial or continued precertification for a covered service, our
Utilization Managers obtain necessary clinical information and review it to determine if the
request meets applicable medical necessity criteria.
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п‚·
If the information submitted does not appear to meet such criteria, the Utilization Manager
submits the information for review by the Medical Director or other appropriate practitioner as
part of the peer review process.
п‚·
The reviewer or the requesting Provider may initiate a peer-to-peer conversation to discuss the
relevant clinical information with the clinician working with the member.
п‚·
If an adverse decision is made by the reviewer without such a peer-to-peer conversation having
taken place (as may occur when the Provider is unavailable for review), the Provider may
request such a conversation. In this case, we will make a Medical Director or other appropriate
practitioner available to discuss the case with the requesting Provider. This conversation may
result in the decision being upheld or changed.
п‚·
Members requesting Providers and applicable facilities are notified of any adverse decision
within notification timeframes that are based on the type of care requested and in conformance
with regulatory and accreditation requirements.
Behavioral Health Services
Billing Professional & Ancillary Claims
The Primary Care Provider (PCP) is expected to treat Members with situational behavioral health
problems, the most common of which are depression and anxiety disorders. For those Medi-Cal
Members whose behavioral health problems do not respond to treatment in a primary care setting,
referrals must be made to the local county mental health system for assessment and ongoing services.
Behavioral Health Services
Professional Billing Requirements
Providers rendering behavioral health services should bill Anthem using behavioral health CPT codes. All
claims for behavioral health services should be billed to Anthem. For more information about proper
professional billing procedures, please refer to Chapter 14: Billing Professional & Ancillary Claims or call
1-866-398-1922.
Behavioral Health Services
Non-Medical Necessity Adverse Decisions (Administrative Adverse Decision)
If you received an Administrative Adverse Determination and think that this decision was in error, please
see Chapter 14: Grievances and Appeals for information and instructions on appeals, grievances and
payment disputes.
Behavioral Health Services
Provider Appeals, Grievances and Payment Disputes
If you did not receive a precertification for a requested service and think that this decision was in error,
please see Chapter 14: Grievances and Appeals for information and instructions on appeals, grievances
and payment disputes.
Behavioral Health Services
Avoiding an Adverse Decision
Most administrative adverse decisions result from nonadherence to or a misunderstanding of utilization
management policies. Familiarizing yourself and your staff with notification and precertification policies
and acting to meet those policies can eliminate the majority of these decisions. Other administrative
adverse decisions result from misinformation about the Member’s status or benefits.
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Adverse decisions of a medical nature are rare. Such adverse decisions usually involve a failure of the
clinical information to meet evidenced-based national guidelines. We are committed to working with all
Providers to ensure that such guidelines are understood and easily identifiable for Providers. Peer-topeer conversations (between a Medical Director and the Provider clinicians) are one way to ensure the
completeness and accuracy of the clinical information.
Medical record reviews are another way to ensure that clinical information is complete and accurate.
Providers who can appropriately respond in a timely fashion to peer-peer and medical record requests
are less likely to encounter dissatisfaction with the utilization management process. We are committed
to ensuring a process that is quick and easy and will work with participating Providers to ensure a
mutually satisfying process.
Behavioral Health Services
Clinical Practice Guidelines
All providers have access to evidence-based clinical practice guidelines for a variety of behavioral health
disorders commonly seen in primary care, including attention deficit hyperactivity disorder, bipolar
disorder for children and adults, major depressive disorder, identification and treatment of antenatal
depression, postpartum depression, and substance abuse disorders. These clinical practice guidelines
are located online at www.anthem.com/CA
Behavioral Health Services
Emergency Behavioral Health Services
PCPs should immediately refer any Member who is in crisis or who is a threat to self or others for
emergency care. An emergency referral for behavioral health services does not require prior
authorization or pre-service review.
Behavioral Health Services
Non-Emergency Behavioral Health and Substance Abuse Services
Having behavioral health and substance abuse benefits are vital to Members and their dependents
when they need help for eating disorders, depression, anxiety, and drug and alcohol dependence.
Key features of our program include:
п‚·
п‚·
п‚·
п‚·
п‚·
Access to a specialty network of Behavioral Health Providers, including physicians and
therapists
Access to contracted facilities, including both acute care and freestanding specialty hospitals
National Council for Quality Assurance criteria-credentialed network, including programs for
partial, intensive outpatient and residential treatment
Review for facility-based behavioral health and substance abuse treatment, using researchbased medical necessity criteria for all levels of care and age ranges
Care management by licensed, experienced case managers
Outpatient behavioral health and substance abuse care may be given by any of the following Providers:
п‚·
п‚·
п‚·
п‚·
Comprehensive Mental Health Centers (UMHC)
Psychiatrists
Psychiatric Nurse Practitioners
Psychologists
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Licensed Clinical Social Workers
Outpatient Behavioral Health Facilities
PCPs may treat Members with situational behavioral health disorders, the most common of which are
depression and anxiety. For Members whose behavioral health does not respond to treatment in a
primary care setting, contact us for referral and authorization information regarding assessment and
ongoing services at:
Medi-Cal Customer Care Center:
1-800-407-4627 (Outside L.A. County)
Medi-Cal Customer Care Center:
1-888-285-7801 (Inside L.A. County)
MAP/MRMIP Customer Care Center:
1-877-687-0549
Behavioral Health Services
Prior Authorization
All facility-based behavioral health and substance abuse services is carved out to the local County
Department of Mental Health and the county Alcohol and Other Drug Programs:
п‚·
п‚·
п‚·
Inpatient Admissions
Intensive Outpatient Program (IOP)
Partial Hospitalization Program (PHP)
Behavioral Health Services
Referral Criteria to Behavioral Health Specialists
PCPs are required to refer Members who are experiencing acute symptoms of a chronic behavioral
health disorder, exhibiting an acute onset of symptoms, or are in a crisis state. Please refer to the
Benefits Matrix for the range of services covered.
PCPs are also required to make referrals for Members whose symptoms of anxiety and mild depression
persist or become worse. Any Member suspected of developing toxicities to medications that have been
prescribed by a psychiatrist will need to be referred back to the behavioral health system for
observation and monitoring of medications.
PCPs should refer any Member with the following established diagnosis or suspected onset of symptoms
indicative of these disorders to a behavioral health specialist:
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
Adjustment disorder
Behavioral disorders of children and adolescents
Bipolar disorders
Eating disorders
Multiple diagnosis
Psychoses, Involutional, Depressive
Schizophrenia
Unipolar depression
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Behavioral Health Services
Criteria for Provider Type Selection
Psychiatrist Referrals
The following criteria should be met before referring a Member to a psychiatrist:
п‚·
Member is taking psychoactive medication
п‚·
Member is referred by PCP or under PCP treatment for relevant problem
п‚·
Member, if a child, had prior treatment for same problem without medication and problem is
severe or disabling in some area of life
п‚·
Problem is cognitive and Member has had previous inpatient or day treatment
п‚·
Problem is cognitive and overall dysfunction is severe or disabling
п‚·
Problem recurrent or greater than six months and Member has prior treatment
п‚·
Problem recurrent of greater than six months and dysfunction severe or disabling in any area of
functioning
п‚·
Problem is somatic and referral was not from PCP
п‚·
Problem is somatic, Member is under PCP care, and problem is severe or disabling in some area
of functioning
Referrals to a Psychologist or Licensed Clinical Social Worker (LCSW)
The following criteria should be met before referring a Member to a psychologist or Licensed Clinical
Social Worker:
п‚·
Identifiable stressor is present
п‚·
Member is not taking psychoactives
п‚·
Member not referred by PCP, not under PCP treatment for relevant problem
п‚·
Problem not recurrent, not greater than six months’ duration
п‚·
Problem not severe or disabling in any area of functioning
Behavioral Health Self-Referrals:
Members may self-refer to any behavioral health care Provider in Anthem’s network or to a psychiatrist.
If the Member is unable or unwilling to access timely services through community Providers, call
Anthem’s Customer Care Center for assistance.
]
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CHAPTER 5A: BEHAVIORAL HEALTH SERVICES FOR MEDI-CAL PROGRAMS
Behavioral Health Services
Behavioral Health Services
Medi-Cal Access Program (MAP): Covered and Non-Covered Services
Inpatient
Behavioral health care services are covered when ordered by an in-network Provider for the diagnosis and
treatment of a behavioral health condition. Basic behavioral health care inpatient services are limited to 30
days per benefit year. Additional days may be authorized by Anthem.
Inpatient behavioral health care services include treatment for Severe Mental Illness (SMI), which
encompasses, but is not limited to, the following:
п‚·
Anorexia Nervosa
п‚·
Bipolar Disorder
п‚·
Bulimia Nervosa
п‚·
Major Depressive Disorders
п‚·
Obsessive Compulsive Disorder
п‚·
Panic Disorders
п‚·
Pervasive Developmental Disorder or Autism
п‚·
Schizophrenia
п‚·
Schizoaffective Disorder
Inpatient behavioral health care services also include treatment for Serious Emotional Disturbances (SED),
including problems with eating, sleeping, or hurting oneself or others.
Please Note: For the treatment of Severe Mental Illness or Severe Emotional Disturbances, there is no
limitation on the number of treatment days.
Behavioral Health Services
Medi-Cal Access Program (MAP): Covered and Non-Covered Services
Outpatient
Behavioral health care services are covered when ordered by a participating Provider for the diagnosis and
treatment of a behavioral health condition. Basic behavioral health care outpatient services are limited to 20
visits per benefit year. That number may increase when outpatient treatment days are substituted for
inpatient hospitalization. The conditions covered include the following:
п‚·
п‚·
Treatment for Members who have experienced family dysfunction or trauma, including child abuse
or neglect, domestic violence, substance abuse, divorce or bereavement
Treatment for Severe Mental Illness (SMI), including:
o Anorexia Nervosa
o Bipolar Disorder
o Bulimia Nervosa
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o
o
o
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Major Depressive Disorders
Obsessive Compulsive Disorder
Panic Disorders
Pervasive Developmental Disorder or Autism
Schizophrenia
Schizoaffective Disorder
Outpatient behavioral health care services also include treatment for Serious Emotional Disturbances (SED),
including problems with eating, sleeping, or hurting oneself or others.
Please Note: For the treatment of Severe Mental Illness or Serious Emotional Disturbances, there is no
limitation on the number of treatment days.
Behavioral Health Services
Major Risk Medical Insurance Program: Covered and Non-Covered Services
Inpatient
Inpatient behavioral health care services are limited to 10 days per calendar year unless the Member is
being treated for the following:
п‚·
п‚·
Serious Emotional Disturbance (SED), or
Severe Mental Illness (SMI)
If the Member is being treated for SED or SMI, there is no limit on the number of inpatient care days.
Behavioral Health Services
Major Risk Medical Insurance Program: Covered and Non-Covered Services
Outpatient
Services for illnesses that do not meet the criteria for Severe Mental Illness (SMI) or Serious Emotional
Disturbance (SED) are limited to 15 visits per calendar year.
Behavioral Health Services
State & County Services and Programs: Covered and Non-Covered Services
The following state and county behavioral health services are available upon referral:
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
24-Hour treatment services
Case management
Comprehensive evaluation and assessment
Pre-crisis and Crisis services
Group services
Medication education and management
Residential services
Services for homeless persons
Vocational rehabilitation
Wraparound services
For more detailed information on these programs, go to the state's Department of Mental Health website:
www.dhcs.ca.gov/services/Pages/MentalHealthPrograms-Svcs.aspx.
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Behavioral Health Services
Medi-Cal Covered and Non-Covered Services
Medi-Cal Expansion Background
Effective January 1, 2014, the income eligibility level for Medi-Cal services and benefits in California
expanded to reflect a new national benchmark of 138 percent of the federal poverty level (FPL) as a result of
the Affordable Care Act (ACA). This expansion extends coverage to an expanded group of the lowest income
Americans but primarily applies to those nonelderly and nondisabled adults who were previously ineligible
for Medi-Cal.
ACA Expansion Includes New Behavioral Health Services and Benefits
Newly eligible Anthem Blue Cross (Anthem) members will receive the same benefits and services as current
members. In addition, we will provide new behavioral health benefits and services to those existing and new
members who qualify for these benefits. Starting January 1, 2014, Anthem will directly coordinate the
following substance use disorder services through individual county aalcohol and other drug programs:
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Voluntary iInpatient dDetoxification
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Outpatient drug-free services
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Narcotic treatment services
Anthem will also offer the following new behavioral health benefits to members:
п‚· Individual and group mental health evaluation and treatment (psychotherapy)
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Psychological testing when clinically indicated to evaluate a mental health condition
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Outpatient drug therapy monitoring services
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Outpatient laboratory, drugs, supplies and supplements
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Psychiatric consultation
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SBIRT (screening, brief intervention and referral to treatment)
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Applied Behavioral Analysis (BHT) for children under age 21 with a confirmed diagnosis of Austism.
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Specialty behavioral health services, including but not limited to inpatient services, partial hospital,
intensive outpatient and psychosocial rehabilitation services previously provided to existing
members by County Mental Health Plans will continue to be available through the County Health
Plans. New and existing members may also receive substance use disorder services from their local
County Health Services. Contact information for individual county Mental Health Departments is
located on the state Department of Health Care Services website,
www.dhcs.ca.gov/individuals/Pages/MHPContactList.aspx
Behavioral Health Services Prior Authorization
Prior Authorization is required for all behavioral health services covered by Anthem except for:
п‚· Psychiatric Diagnostic Interview (90791, 90792)
п‚· Psychiatry services for Medication Management for Par providers
п‚· Mental Health Assessment By a Non-Physician (H0031)
To request prior authorization for behavioral health services, please call:
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Phone: 1-888-831-2246; Option 1; then Option 2
FAX: 1-855-473-7902
Email: [email protected]
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 6: Page 79
Chapter 5a: Behavioral Health Services for Medi-Cal Programs
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
For More Information
If you have questions about the new behavioral health benefits or overall ACA-mandated expansion, please
call our Customer Care Center at 1-800-407-4627 (Inside L. A. County: 1-888-452-2273). Contact
Behavioral Health Network Management by email at [email protected] with any questions
about your contract.
Behavioral Health Services
Sensitive Services: Adolescent Sensitive Services
Members between 12 and 18 years of age can go to any doctor or clinic, in or out of the Anthem network,
without consent from their parents or legal guardian, for the following Sensitive Services:
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Outpatient behavioral health for:
o Sexual or physical abuse
o When they may hurt themselves or others
o Drug and alcohol abuse
Behavioral Health Services
Additional Services: Mental Health
Mental health services are covered for Medi-Cal members. Anthem covers outpatient mental health
services for those with mild to moderate levels of functional impairment. For those with severe levels of
impairment are provided services by the local County Mental Health Department.
Certain mental health services are covered on a limited basis for the Medi-Cal Access Program and MRMIP
members. Details of these service coverages are described in each program’s Member Handbook.
Medi-Cal Members
Contact the local county Mental Health Department to report and obtain authorization for any inpatient
admission to a participating hospital pertaining to a mental health diagnosis.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 6: Page 80
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
CHAPTER 6: LONG TERM SERVICES AND SUPPORTS (LTSS)
Long Term Services and Supports
Overview
Anthem covers a wide variety of Long Term Services and Supports (LTSS) that help elderly individuals and/or
individuals with disabilities with their daily needs for assistance and improve the quality of their lives.
Examples include assistance with bathing, dressing and other basic activities of daily life and self-care,
as well as support for everyday tasks such as laundry, shopping and transportation. LTSS are provided
over an extended period, predominantly in the homes and communities, but also in facility-based
settings such as nursing facilities.
These services fall into four categories and are defined as follows:
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In Home Support Services (IHSS)
Community-Based Adult Services (CBAS)
Multipurpose Senior Services Program (MSSP)
Long Term Services and Supports/Skilled Nursing Facility
Long Term Services and Supports
In-Home Support Services (IHSS)
This California state program that provides in-home care to the elderly and persons with disabilities allowing
them to safely remain in their homes.
Eligibility
To qualify for IHSS, an enrollee must be aged, blind or disabled and in most cases, have income below the
level to qualify for SSI/State Supplementary Program.
County Public Authority
The County Public Authority social worker is responsible for assessing, approving and authorizing hours,
services and tasks based on the needs of the beneficiary. They are responsible for screening and enrolling
service providers, conducting criminal background checks, conducting Provider orientation and retaining
enrollment documentation. In addition, they maintain a Provider registry and can provide assistance in
finding eligible Providers and perform quality assurance activities.
Types of services provided include:
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Domestic and Related Services (house cleaning/chores, meal preparation & clean-up, laundry, grocery
shopping, heavy cleaning)
Personal Care (i.e. bathing & grooming, dressing, feeding)
Paramedical Services (i.e., administration of medication, puncturing skin, range of motion exercises)
Other Services (i.e., accompaniment to medical appointments, yard hazard abatement, protective
supervision)
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 6: Page 81
Chapter 6: Long Term Services and Supports (LTSS)
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Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Who is Eligible for In-Home Supportive Services (IHSS)
All IHSS beneficiaries must:
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Be a California resident and a U.S. citizen/legal resident and be living in their own home
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Be eligible to receive Supplemental Security Income/State Supplemental Payment (SSI/SSP) or MediCal benefits
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Be 65 years of age or older, legally blind or disabled by Social Security standards
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Submit a health care certification form (SOC 873) from a licensed health care professional indicating
that they need assistance to stay living at home.
IHSS- Referral – How a beneficiary or provider access IHSS
The county department of Public Social Services (DPSS) determines eligibility and hours of service. The
beneficiary can apply to IHSS by calling 1-888-944-IHSS (inside Los Angeles County) or 1-213-744-4477
(outside Los Angeles County).
The Personal Assistance Service Council (PASC) assists beneficiaries with finding homecare workers and
providers other support services for IHSS beneficiaries. They can be reached at 1-877-565-4477.
Long Term Services and Supports
IHSS Member Control/Responsibility
IHSS allows the Member to self direct his or her care by being able to hire, fire and manage his or her
homecare workers. A trusted friend or family member could become screened, qualified and compensated
as a Member’s IHSS Provider/Caregiver. The Member could also elect to involve the IHSS Provider/Caregiver
as a member of his or her Care Team.
County agencies administering the IHSS program will maintain their current roles, and Anthem will not be
able to reduce the IHSS hours authorized by the county. If a member or provider needs assistance they can
contact their Anthem Care Coordinator.
Long Term Services and Supports
Community Based Adult Services (CBAS)
Facility-based outpatient program serving individuals 18 years old and over who have functional impairment
that puts them at risk for institutional care. The program delivers the following adult day care services:
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Skilled nursing
Social services
Physical and Occupational Therapies
Personal care
Family/caregiver training and support
Meals
Transportation
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 6: Page 82
Chapter 6: Long Term Services and Supports (LTSS)
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
The primary objectives of the CBAS program are to: restore and maintain optimal capacity for
self-care to the elderly or other adults with physical and mental disabilities and delay or prevent
inappropriate or personally undesirable institutionalization in long-term care facilities.
Long Term Services and Supports
CBAS - Eligibility
CBAS services may be provided to Medi-Cal beneficiaries over 18 years of age who:
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Meet Nursing Facility A or B requirements
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Have organic/Acquired or Traumatic Brain Injury and/or Chronic Mental Health conditions
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Have Alzheimer’s disease or other dementia
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Have Mild Cognitive Impairment
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Have a Developmental Disability
Anthem will conduct an assessment to determine final program eligibility.
CBAS Centers still determine levels of service after authorization. Those currently enrolled in the CBAS
program will remain in the program as long as they are enrolled in a Medi-Cal health plan. CBAS providers
continue to follow the already established policies and procedures.
Long Term Services and Supports
CBAS - Referral
To receive CBAS services, a beneficiary must first be enrolled in a Medi-Cal health plan. To begin the referral
process, please contact Anthem’s Member Services Department to begin the process. See the contact
section of the manual for the contact number.
CBAS providers must obtain an authorization from Anthem.
Long Term Services and Supports
Multipurpose Senior Services Program
The Multipurpose Senior Services Program (MSSP) is California 1915c Home and Community-Based Services
(HCBS) waiver program that operates as an alternative to nursing home placement for those 65 years of age
and over with disabilities. The MSSP is an intensive case management program that coordinates social and
health care services in the community for those wishing to remain in the community and delay or prevent
institutional placement.
Types of services provided:
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Case management
Personal care services
Respite care (in –home and out-of-home)
Environmental accessibility adaptations
Housing assistance/minor home repair
Transportation
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 6: Page 83
Chapter 6: Long Term Services and Supports (LTSS)
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Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Chore services
Personal Emergency Response System (PERS)/Communication device
Adult Day Care/Support Center/Health Care
Protective supervision
Meal services (Congregate/Home Delivered)
Social reassurance/Therapeutic Counseling
Money management
Translation/Interpretation
MSSPs work closely with local organizations and agencies that provide Long Term Services & Supports (LTSS)
and home- and community-based services.
Long Term Services and Supports
MSSP – Referral
After the CCI begins, in order to receive MSSP services, a beneficiary must first be enrolled in a Medi-Cal
health plan like Anthem. To begin the referral process for a beneficiary, please contact our Care
Coordinators for assistance or Member Services Department. Contact numbers can be found in the contact
section of this manual.
Long Term Services and Supports
MSSP Waiver Services
An MSSP provider may purchase MSSP Waiver Services when necessary to support the well-being of an
Anthem member who is an MSSP Waiver Participant.
Prior to purchasing these services, MSSP providers must verify, and document all efforts to determine the
availability of alternative resources (e.g. family, friends and other community resources) for the member.
Approved Purchased Waiver Services are listed and defined in the MSSP Provider Site Manual located on the
California Department of Aging website at www.aging.ca.gov. To access the MSSP manual on this site, select
Providers and Partners > Multipurpose Senior Services Program > MSSP Site Manual and Appendices.
MSSP providers may enter into contract with subcontractors and vendors to provide Purchased Waiver
Services or directly purchase items through the use of a purchase order.
Anthem requires MSSP providers to maintain written subcontractor/vendor agreements for the following
minimum array of Purchased Waiver Services:
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Adult Day Support Center (ADSC) and Adult Day Care (ADC)
Housing assistance
Supplemental personal care services
Care management
Respite care
Transportation
Meal services
Protective services
Special communications
MSSP subcontractors and vendors are bound by the following:
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All MSSP subcontractors and vendors must have the proper license, credentials, qualifications or
experience to provide services to any Anthem member receiving MSSP services.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 6: Page 84
Chapter 6: Long Term Services and Supports (LTSS)
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Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
All reimbursements must come from the MSSP provider with whom the subcontractor or vendor has a
signed agreement.
No MSSP subcontractor or vendor may seek any payment for MSSP services from any Anthem member
or from Anthem itself.
MSSP providers are responsible for coordinating and tracking MSSP purchased Waiver Services for any
Anthem member receiving MSSP services.
For information about how to submit claims for MSSP services, please see Reimbursement to Multipurpose
Senior Services Program Providers at the end of this chapter.
For members that are under the MSSP waiver and the MSSP is receiving a monthly payment,
authorization is not required.
For members on the waiting list in need of services, please contact Anthem for an authorization. An
authorization will ensure that they will be no issues when a claim is submitted for payment for covered
benefits.
Long-Term Services and Supports
Transition and Discharge Planning
When long-term services and supports are necessary, Anthem works with the Provider and Member (or
their designated representative) to plan the transition/discharge to an appropriate setting for extended
services. These services can be delivered in a nonhospital facility such as:
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Nursing Facilities, Subacute Care Facilities (NF/SCF)
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Respite Care – In Home or Out of Home
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Home and Community Based Services (HCBS)
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Home health care program (i.e. home I.V. antibiotics)
When the Member and family together with the Provider identify medically necessary and appropriate
services for the Member, then Anthem will assist in providing a timely and effective plan that meets the
Member’s needs and goals.
Long Term Services and Supports
Responsibilities of the LTSS Provider
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Assisted living facilities and nursing homes must retain a copy of the Member’s Anthem plan of care on
file with the member’s records.
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Assisted living facilities are required to promote and maintain a homelike environment and facilitate
community integration.
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All facility-based Providers and home health agencies must notify an Anthem case manager within 24
hours when a Member dies, leaves the facility or moves to a new residence or moves outside the service
area or state.
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LTSS Providers can participate in the Member’s Interdisciplinary Care Team (ICT), dependent on the
Member’s need and preference.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 6: Page 85
Chapter 6: Long Term Services and Supports (LTSS)
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Long Term Services and Supports
Interactive Voice Response Requirements of Providers
The following Providers are required to have 24-hour service:
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Assisted living facilities /Services
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Emergency response systems
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Nursing homes/Skilled Nursing Facilities
Such Providers will provide advice and assess care as appropriate for each Member’s medical condition.
Emergent conditions will be referred to the nearest emergency room.
Long-Term Services and Supports
Identifying and Verifying the Long-Term Care Member
Upon enrollment, Anthem will send a welcome package to the Member. This package includes an
introductory letter, a Member ID card and a Member Handbook. Each Anthem Member will identify himself
or herself prior to receiving services by presenting an Anthem ID card, which includes a Member number.
You can check Member eligibility online via the State of California, using any of the following:
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Our 24/7 Automated Eligibility Voice System (AEVS) 1-800-546-2387
www.medi-cal.ca.gov/Eligibility/ Login.asp
If you have questions regarding eligiblitiy and or benefits, contact customer care at:
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1-888-285-7801 (Inside L.A. County)
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1-800-407-4627 (Outside of L.A. County)
Long-Term Services and Supports
Nursing Home Eligibility
Anthem will review the member’s eligibility and benefits to determine if a member qualifies for Nursing
Facility placement. This review will include the initial Level of Care (LOC) (including custodial nursing home
vs. Skilled Nursing Facilityconducted by the Anthem Authorization/Case Manager/Care Coordinator.
For members who reside in a nursing home, the care coordinator will complete the Health Risk Assessment
within 60 days of plan enrollment via a face-to-face meeting. During this process, the care coordinator will
ensure to incorporate Minimum Data Set 2.0 (MDS 2.0) into the Plan of Care.
http://www.cms.gov/Medicare/Quality-Initiatives-Patient-AssessmentInstruments/NursingHomeQualityInits/Downloads/MDS20MDSAllForms.pdf
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 6: Page 86
Chapter 6: Long Term Services and Supports (LTSS)
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Long-Term Services and Supports
Covered Health Services
Anthem provides the covered services listed below and will authorize these covered services. Any
modification to covered services will be communicated through a Provider newsletter, Provider manual
update and/or contractual amendment. The scope of benefits includes the following:
Home and Community Services
Adult attendent services
Adult day health center services
Assisted living services
Care management services
Chore services
Consumable medical supply services
Environmental accessibility adaptation services
Escort services
Family training services
Financial assessment/risk reduction services
Home-delivered meal services
Homemaker services
Nursing facility services
Nutritional assessment/risk reduction services
Occupational therapy
Personal care services
Personal emergency response system services
Physical therapy
Respiratory therapy
Respite care services
Speech therapy
Long Term Services and Supports
Anthem Coordination
The Anthem Coordination model promotes cross-functional collaboration in the development of Member
service strategies. Members identified as waiver Members, high risk and/or with complex needs are enrolled
into the service coordination program and are provided individualized services to support their behavioral,
social, environmental, and functional and health needs. Service Coordinators accomplish this by screening,
assessing and developing targeted and tailored Member interventions while working collaboratively with
the Member, practitioner, provider, caregiver and natural supports.
Since many Anthem Members have complex needs that require services from multiple Providers and
systems, gaps may occur in the delivery system serving these Members. These gaps can create barriers to
Members receiving optimal care. The Anthem service coordination model helps reduce these barriers by
identifying the unmet needs of Members and assisting them to find solutions to those needs. This may
involve coordination of care, assisting Members in accessing community-based resources or any of a broad
range of interventions designed to improve the quality of life and functionality of Members and to make
efficient use of available health care and community-based resources.
The scope of the Service Coordination Model includes but is not limited to:
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Annual assessments of characteristic and needs of Member populations and relevant subpopulations
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Initial and ongoing assessment
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Problem-based, comprehensive service planning, to include measurable prioritized goals and
interventions tailored to the complexity level of the Member as determined by the initial and ongoing
assessments.
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Coordination of care with PCPs and specialty Providers
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 6: Page 87
Chapter 6: Long Term Services and Supports (LTSS)
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
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Providing a service coordination approach that is “Member-centric” and provide support, access and
education along the continuum of care
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Establishing a plan that is personalized to meet a Member’s specific needs and identifies: prioritized
goals, time frames for reevaluation, resources to be utilized, including the appropriate level of care,
planning for continuity of care and family participation
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Obtaining Member/family/caregiver input and level of participation in the creation of a service plan that
includes the development of self- management strategies to increase the likelihood of improved health
outcomes that may result in improved quality of life.
Long Term Services and Supports
Consumer Direction
Consumer direction is a process by which eligible home and community-based services (HCBS) are delivered;
it is not a service.
Consumer direction affords Members the opportunity to have choice and control over how eligible HCBS are
provided. The program also allows Members to have choice and control over who provides the services and
how much workers are paid for providing care--up to a specified maximum amount established by
California’s DHCS. Member participation in consumer direction of HCBS is voluntary. Members may elect to
participate in or withdraw from consumer direction of HCBS at any time without affecting their enrollment.
Consumer direction is offered for Members who, through the needs assessment/reassessment process, are
determined by Care Coordinators to need any service specified in DHCS rules and regulations as available for
consumer direction. These services include, but are not limited to:
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Attendant/personal care
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In-home respite care
A service that is not specified in DHCS rules and regulations as available for consumer direction shall not be
consumer-directed.
If a Member chooses not to direct his or her care, he or she will receive authorized HCBS through contract
Providers. Members who participate in consumer direction of HCBS choose either to serve as the employer
of record for their workers or to designate a representative to serve as the employer of record on his or her
behalf. The Member must arrange for the provision of needed personal care and does not have the option
of going without needed services.
Contact numbers for IHSS DPSS and PASC are in the contact section of the manual if we want to direct them
to that.
Long Term Services and Supports
Discharge Planning
Anthem assists with discharge planning, either to the community or through a transfer to another facility, if
the Member or responsible party so requests. If the Member or responsible party requests a discharge to
the community, the Care/Service Coordinator will:
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Collaborate with the skilled nursing facility (SNF) Social Worker to convene a planning conference with
the SNF staff to identify all potential needs in the community
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Facilitate a home visit to the residence where the Member intends to move to assess environment,
durable medical equipment (DME) and other needs upon discharge
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 6: Page 88
Chapter 6: Long Term Services and Supports (LTSS)
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
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Convene a discharge planning meeting with the Member and family, using the data complied through
discussion with the SNF staff as well as home visit, to identify Member preferences and goals
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Involve and collaborate with community originations such as Community Developmental Disability
Organizations (CDDOs), Centers for Independent Living (CILs) or Area Agencies on Aging (AAAs) in this
process to assist Members as they transition to the community
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Finalize and initiate execution of the transition plan
Although our Member-centric approach is driven by the Member, the transition implementation is a joint
effort between the SNF Social Worker and the Anthem Care Coordinator.
Long Term Services and Supports
Medical and Nonmedical Absences
Members are allowed up to ten days per confinement for reservation of a bed when a SNF, SNF/MH, or
ICF/MR beneficiary leaves a facility and is admitted to an acute care facility when conditions under the
reserve day regulations are met. To ensure accurate payment, the SNF, SNF/MH or ICF/MR must bill hospital
leave days consecutively beginning with the date of admission.
Members are allowed up to 21 days per admission for reservation of a bed when an SNF/MH resident leaves
a facility and is admitted to one of the state mental hospitals, a private psychiatric hospital or a psychiatric
ward in an acute care hospital. To ensure accurate payment, the SNF/MH must bill psychiatric leave days
consecutively, beginning with the date of admission.
If a beneficiary is not admitted to a hospital but goes to a hospital for observation purposes only, it is
considered an approved nursing facility day and not a hospital or therapeutic reserve day.
In the event of a nonmedical absence from a SNF, providers will obtain an authorization with the status
changes on the nursing home member and should bill the end hold/leave of absence Revenue code and
accommodation code. A maximum of 18 home-leave days for SNFs and 21 days for SNF/MHs are allowed
per calendar year. Additional days require precertification. The number of nonmedical reserve days is
restricted to 21 days per year for ICF/MR residents.
Providers will not be reimbursed for days a bed is held for a resident beyond the limits set forth above and
will not reimburse for medical absences without precertification.
Please make sure to bill with the appropriate Revenue Codes within the 018x series. In addition, you would
bill the appropriate accommodation code as well with a Value Code of 24 and billed as a cent(s). Example, if
the accommodation code is 2, then you would bill the Value Code 24 with $0.02.
Long Term Services and Supports
Member Liability (Share of Cost)
Medi-Cal should be the payer of last resort. Anthem will ensure Medicare SNF benefits are exhausted prior
to utilizing Medi-Cal benefits. Anthem will assist the facility in convening a discussion with the Member
and/or responsible party and/or state staff, Adult Protective Service, law enforcement or others as needed.
The SNF is responsible for collecting the Member liability/Share of Cost amount each month and should
represent the liability in box 39 on each claim. Please indicate the Share of Cost by billing the value code 23
with $0.00 or greater amount on the claim when submitting to Anthem. The payment remitted by Anthem
will be reduced by the Member liability amount.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 6: Page 89
Chapter 6: Long Term Services and Supports (LTSS)
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
The SNF should also complete and send an MS-2126 to the case worker/care coordinator so the level of care
is updated appropriately in the state’s system.
For circumstances in which the Member or responsible party fails to remit payment of the Member’s liability
to the SNF, Anthem Care Coordinators will assist the facility in convening a discussion with the Member
and/or responsible party and/or state staff, Adult Protective Service, law enforcement or others as needed.
The facility administrator or manager should contact the Anthem Care Coordinators with details regarding
the lack of payment of Member liability. Details should include:
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The date the last payment was made
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Discussions held with the Member/family to date
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Correspondence with the Member/family to date
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History of late and/or missed payments, if applicable, and
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Any knowledge of family dynamics, concerns regarding the responsible party or other considerations
Upon approval of SNF eligibility, the state’s eligibility office will issue a notice of action that will identify the
patient liability for the first month of eligibility and for the subsequent months.
The Provider should then collect the patient liability consistent with the notice of action.
The following situations and responses are provided to assist you with addressing Member liability
collection.
Example 1: The Member is approved for institutional SNF eligibility as of the 15th of the month.
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State issues notice of action for the month for the amount of $500 and for the following month forward
of $1000 per month
The facility per diem is $150: 150 x 15 = $2,250
The facility collects the $500 patient liability, represents the amount on the claim form in box 39 and
bills Anthem for $2250
Anthem will reduce the $2250 by $500 and remit $1750
If a Member is discharged to home or expires mid-month, the Provider may retain the patient liability up to
the total charges incurred for the month before discharge.
Example 2: The Member is approved for institutional nursing facility eligibility as of the first of the month
and is discharged during the month.
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Patient liability is $1000
Per diem is $150
Member is discharged on day 7: 7 x $150 = $1050
Provider retains all of the patient liability and represents the amount on the claim to the MCO.
Member is discharged on day 3: 3x$150 = $450
Provider refunds $550 to the Member/family or estate
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Provider submits a claim to MCO for 3 days representing the patient liability collected, and MCO reduces
the payment by the patient liability and issues a $0 claim payment
If a Member transfers facilities mid-month:
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Eligibility office is contacted regarding impending transfer and expected dates.
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Eligibility office issues a notice of action to the discharging facility for the patient liability it is to collect
for the discharge month.
Eligibility office issues a notice of action to the receiving facility as to the patient liability it is to collect in
the first month and for subsequent months.
Long Term Services and Supports
Our Approach to Skilled Nursing Facility Member Liability/Share of Cost
Anthem recognizes the unique challenges faced by skilled nursing facility (SNF) Providers. Anthem has
developed intensive training for nursing facilities to address a Member/family that is noncompliant in paying
the Member liability, including facilitating a transfer if the issue cannot be resolved.
The paragraphs below outline our plan for working with the SNF and the Member/family to resolve such
issues.
1. The SNF administrator or office manager contacts the Anthem Care Coordinator with details regarding
the lack of payment of the Member liability, including:
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The date the last payment was made
Discussions held with the Member/family to date
Correspondence between the Member/family to date
History of late and/or missed payments, if applicable
Any knowledge of family dynamics, concerns regarding the responsible party or other
considerations
2. An Anthem Care Coordinator and the Nursing Home Social Worker, if applicable, discuss the issue with
the Member, determine the barrier to payment and elicit cooperation:
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The Anthem Care Coordinator guides the discussion using pre-determined talking points, including
review of the obligation, potential impact to ongoing eligibility and potential threat to continued
residence at the current SNF
Anthem talking points will be provided to the State for review and approval as may be applicable
The Anthem Care Coordinator screens for any potential misappropriation of funds by family or
representative payee
3. The Anthem Care Coordinator will discuss the issue with the identified responsible party if the Member
is unable to engage in a discussion regarding payment of the Member liability due to cognitive
impairment or other disabilities.
4. The Anthem Care Coordinator or SNF Social Worker will take action if concerns related to
misappropriation of funds are raised or suspected and may:
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Refer the Member to Adult Protective Services and/or law enforcement
Submit request to the Social Security Administration to change the representative payee status to
the person of the Member’s choosing or the SNF
Engage additional family Members
Engage the Guardianship Program to establish a conservator or guardian
5. The Anthem Care Coordinator will request copies of the cancelled check or other bank document and/or
request copy of receipt issued by the SNF for payment of liability if the Member or responsible party
asserts that the required liability has been paid. The Care Coordinator will present evidence of payment
to the SNF business office and request confirmation that the issue is resolved. The Anthem Care
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Coordinator will also engage the assigned Anthem LTSS Provider Relations Representative to work with
the SNF to improve its processes.
6. Anthem will send correspondence that outlines the obligation to pay the Member liability, potential
impact to ongoing eligibility and potential threat to continued residence at the current SNF if the
responsible party is unresponsive and/or living out of the area.
The correspondence will be submitted to the State for review and approval as required
The correspondence will provide the responsible party with an opportunity to dispute the allegation and
provide evidence of payment
7. Anthem will take the following actions in conjunction with the SNF Social Worker if Member liability
remains unsatisfied after the first rounds of discussion or correspondence:
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Convene a formal meeting with the SNF leadership, Member and/or responsible party, Long-term
Support Services Ombudsman, Adult Protective Services representative, other representative of the
State as applicable and other parties key to the discussion
Review the patient liability obligation and potential consequences of continued nonpayment
Attempt to resolve the payment gap with a mutually agreed-upon plan
Explain options if the Member or responsible party wishes to pursue transfer to another facility or
discharge to the community
Anthem, together with the SNF, will engage in any of the following, as may be applicable if the Member
liability continues to go unsatisfied:
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Update and escalate intervention by Adult Protective Services or law enforcement
Refer to State Medicaid Fraud Control Unit or other eligibility of fraud management staff that the State
may designate
п‚· Escalate engagement to facilitate a change to representative payee, Power of Attorney or Guardian
п‚· Escalate appointment of a volunteer guardian or conservator
п‚· Initiate discharge planning
Long-Term Care Ethics and Quality Committee
The Long-Term Care Ethics and Quality Committee addresses quality-of-care issues, ethical issues and
standards of care. The committee reports to the Quality Management Committee.
The Anthem Quality Management program is a positive one. Our focus is on identification, improvement,
education and support so Providers understand and comply with standards that impact the quality of care
provided to our Members.
Long Term Services and Supports
Claims and Reimbursement Procedures
Precertification Requirements
Precertification, sometimes referred to as Prior Authorization (PA), is required for all SNF and LTSS services
for which Medicaid is the primary payer, including all levels of care, medical and nonmedical absences,
hospice services rendered in a SNF, and Reserve Days (leaves of absence). The hospice Provider is
responsible for obtaining precertification and is required to pay the SNF room and board charges.
Provider must submit precertification requests with all supporting documentation immediately upon
identifying a SNF admission or at least 72 hours prior to the scheduled admission.
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MSSPs that are receiving a PMPM for a member are not required to obtain an authorization.
So we can ensure appropriate discharge planning, you must provide notice to Anthem via our
precertification process when the following events occur:
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Admission to an acute care or behavioral health care facility
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Admission to hospice
For Members that enter the facility as “Medicaid Pending,” please request a precertification as soon as the
state approves the Medicaid eligibility and the Member’s eligibility is reflected on the Anthem website.
The Anthem website and your Provider Manual list those services that require precertification and
notification. Our Provider website also houses evidence-based criteria we use to complete precertification
and concurrent reviews.
Anthem will follow the criteria established by DHCS authorizing short term or long-term SNF stays.
The certification request can be submitted by:
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Fax the request to 1-866-333-4818
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Calling Care Management at 1-888-831-2246 (Select Option 2)
o
For Members selecting Hospice services, Anthem will pay the hospice for the room and
board charges, and the hospice will pay the SNF in accordance with CMS methodology and
at the current applicable Medicaid rate
Providers can obtain the status of a precertification request by:
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Visiting our Provider website at www.anthem.com/ca
Member Liability (Share of Cost) should be reported on the CMS-1450/UB-04 claim form, Box 39. Your claim
may be rejected if Box 39 is not populated. Please make sure to bill Value code 23 with $0.00 or greater
amount. Even if multiple claims are submitted monthly and the Member Liability is met with the first claim,
subsequent claims should indicate $0 liability with the value code 23.
Retroactive adjustments: Anthem understands the unique requirements of nursing facilities to accept
residents as Medicaid pending. As soon as the facility receives notice from the state of the Medicaid
approval, the facility should verify eligibility on the Anthem website and then request an auth back to the
date of eligibility as established by the state. Please note that it may take the state 24 to 48 hours to
transmit an updated eligibility to the Anthem.
Crossover Claims Procedures: In most cases, when a resident has met the criteria for a Medicare qualified
stay in a certified Medicare bed, the Medicare cost share will be relayed to Anthem via a crossover file
provided to Anthem. We will then process and adjudicate the crossover claim. No further action should be
necessary by the Provider. Should a crossover claim not be received by Anthem, then a claim can be
submitted by the provider with a copy of the EOP from the other carrier for processing.
Corrected Claims Procedures: A corrected claim Code XX7 or a replacement claim Code XX8 may be
submitted within 60 calendar days of the original claim’s Explanation of Payment (EOP) date. When
submitting a corrected claim, ensure that the applicable claim code is indicated on the claim form. Also
ensure that corrected claims contain all applicable dates of service and/or Revenue Codes for processing.
Accomodation Codes: Accomodation codes are needed to ensure the appropriate reimbursement based on
the Medi Cal rates established by the state for each facility. Please bill the appropriate accommodation code
as well with a Value Code of 24 and billed as a cent(s). Example, if the accommodation code is 1, then you
would bill the Value Code 24 with $0.01.
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Medi-Cal / Medi-Cal Access Program / MRMIP
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Revision date: December 2014
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Chapter 6: Long Term Services and Supports (LTSS)
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Accomodation codes are available on the Medi Cal Website at http://files.medical.ca.gov/pubsdoco/manuals_menu.asp , then please access the the manual for Long-Term Care. Within
the Long-Term Care Manual you would refer to the section for Accomodation Codes.
Long Term Services and Supports
Reimbursement to Multipurpose Senior Services Program Providers
MSSP Providers must submit a monthly invoice/report to Anthem no later than the fifth day of each month
for all Members for the reimbursement of the PMPM payment. The invoice/report shall be for each Anthem
member enrolled in the MSSP as of the first day of the month for which the report is submitted. Anthem will
pay the MSSP provider no later than thirty days after receipt of an undisputed claim. The report submitted
must include the following:
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The name of the Anthem member receiving the MSSP services
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The member’s Client Index Number (CIN)
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The MSSP Provider’s ID number
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Other items as identified by both the health plan and the MSSP
Anthem pays MSSP Providers a fixed monthly amount for each Anthem member receiving MSSP Waiver
Services. This amount is equal to one twelfth (1/12th) of the annual amount budgeted per MSSP Waiver
slot allotment in the MSSP Waiver. This amount is provided by the state to Anthem.
MSSP Providers must accept Anthem’s payment as payment in full and final satisfaction of Anthem’s
payment obligation for MSSP Waiver Services for each MSSP Waiver Participant enrolled in Anthem.
MSSP Providers may not submit separate claims to different plans for the same MSSP Waiver Participant
within the same invoice period.
MSSP Providers must make timely payments to their subcontractors and/or vendors.
The MSSP would then submit an encounter claim to Anthem within 60 days from the date of services. The
encounter claim would then be processed as zero payment to the MSSP.
Any questions can be directed to your LTSS provider relations representative. If you do not know your LTSS
representative, then you can email [email protected]
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Revision date: December 2014
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Anthem Blue Cross
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CHAPTER 7: MEMBER ELIGIBILITY
Medi-Cal Customer Care Center:
Medi-Cal Customer Care Center:
AIM/MRMIP Customer Care Center:
1-800-407-4627 (Outside L.A. County)
1-888-285-7801 (L.A. County Only)
1-877-687-0549
Member Eligibility
Overview
Given the increasing complexities of health care administration, widespread potential for fraud and abuse,
and constant fluctuations in program membership, Providers need to be vigilant about Member eligibility.
This may mean taking extra steps to verify that any patient treated by Anthem Providers is, in fact, a
currently enrolled Anthem Member.
We electronically update Member eligibility each day following notification from the following:
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California Department of Health Care Services (DHCS)
California Department of Public Health (DPH)
Contracted Eligibility Agents
To prevent fraud and abuse, Providers should confirm the identity of the person presenting the ID cards.
Providers must also verify a Member’s eligibility before services are delivered. Because eligibility can
change, it should be verified at every visit. Remember that claims submitted for services rendered to noneligible Members will not be eligible for payment.
For the Medi-Cal, Medi-Cal Access Program (MAP) and Major Risk Medical Insurance (MRMIP) programs,
eligibility can be verified online at Provider Access, our secure Provider portal. Go to: www.anthem.com/ca
and take the following steps:
1. Click on OTHER ANTHEM WEBSITES: Providers
2. Click on LOGIN: Select Access
3. Select Medical from the drop-down menu and login to ProviderAccess. (Registration required.)
The site will ask for the following information from the Member's ID card. Required information includes:
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Member ID, including the alpha prefix
Patient Date of Birth or Patient First and Last Name
Date of Service (defaults to current date)
Selection of defined HIPAA services types
An active Member will show a term date of 12/31/9999
Please Note: To be HIPAA Version 5010 compliant, Providers are no longer able to conduct a "Name
Search."
Member Eligibility
Medi-Cal ID Cards
At each Medi-Cal Member visit, Providers must ask to see 2 separate ID cards to verify state and Plan
eligibility: The State of California Beneficiary Identification Card and the Anthem Member ID Card.
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Beneficiary Identification Card (BIC): The State of California issues this plastic card after approving
the Member's eligibility.
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Revision date: March 2014
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Chapter 7: Member Eligibility
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Anthem Blue Cross
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Member ID Card: This card, provided by Anthem, contains Member and Provider information on the
front and back.
The State-issued Beneficiary Identification Card contains eligibility information that can be accessed by
swiping the card in the Medi-Cal Point of Service (POS) device at each visit.
The Anthem Member ID Card contains the following Member information:
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Member Name
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PCP Phone Number
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ID Number
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Customer Service Number
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Group Number
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24/7 NurseLine
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Effective Date
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Vision Plan Number
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Plan Codes
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Dental Plan Number
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Primary Care Provider (PCP)
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Emergency Instructions
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PCP Address
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Hospital Inpatient Admission Instructions
Please Note: Los Angeles County Members will have a different card than non-Los Angeles County
Members.
Member Eligibility
Verifying Medi-Cal Eligibility
To verify Managed Care Medi-Cal Member eligibility, choose 1 of the following:
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Swipe the Beneficiary Identification Card in the Point of Service (POS) device.
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Log on to our secure Availity website at: http://www.availity.com/
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Log on to the Medi-Cal website at: www.medi-cal.ca.gov/eligibility/login.asp
o Enter your User ID and Password
o Click Submit, which will take you to the Real Time Internet Eligibility page
o Enter Member information, including subscriber ID, birth date, issue date and service date
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Call our Interactive Voice Response (IVR) automated phone service at 1-800-407-4627 (Outside Los
Angeles County) or 1-888-285-7801 (Inside Los Angeles County)
o This service is available 24 hours a day, 7 days a week. You may also request fax verification.
o Please Note: The IVR accepts either your billing National Provider Identifier (NPI) or your Federal
Tax Identification Number (TIN) for Provider identification.
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Use the Automatic Eligibility Verification System ( AEVS) at 1-800-456-2387
Member Eligibility
Medi-Cal Access Program and Major Risk Medical Insurance Program (MRMIP)
There is no State of California Beneficiary Identification Card for the Medi-Cal Access Program (MAP) or
the Major Risk Medical Insurance Program (MRMIP). Only Medi-Cal uses the state card. The MAP or MRMIP
Member will carry a single card: the Anthem Member ID Card.
Member ID Card: Each program (MAP and MRMIP) has a unique Member identification card. This card
contains Member and Provider information.
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Provider Manual
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Version 2.1
Revision date: December 2014
Chapter 7: Page 96
Chapter 7: Member Eligibility
Anthem Blue Cross
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The MAP and MRMIP Member ID Cards contains the following information:
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Member Name
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Customer Service Number
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Pre-service Review Information and Number
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Billing Address
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Pharmacy Information
Member Eligibility
Verifying MAP and MRMIP Eligibility
Providers can verify AIM and MRMIP eligibility in 1 of the following ways:
пѓ� Log on to our secure ProviderAccess website at: https://provider2.anthem.com/wps/portal/ebpmybcc
пѓ� Call our Interactive Voice Response (IVR) automated phone service at: 1-800-289-6574, 24 hours a day,
7 days a week. You may also request fax verification.
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Version 2.1
Revision date: December 2014
Chapter 7: Page 97
Anthem Blue Cross
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CHAPTER 8: UTILIZATION MANAGEMENT
Medi-Cal Utilization Management:
MAP/MRMIP Utilization Management:
Hours of Operation:
1-888-831-2246
1-877-273-4193
Monday to Friday, 8am-5pm
Utilization Management
Overview
Utilization Management (UM) is a cooperative effort with network Providers to promote, provide and
document the appropriate use of health care resources. At Anthem, our goal is to provide the right care to
the right Member at the right time in the appropriate setting.
The UM team takes a multidisciplinary approach to meet the medical and psychosocial needs of our
Members. The Anthem decision-making process reflects the most up-to-date UM standards from the
National Committee for Quality Assurance (NCQA).
Authorizations are based on the following:
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Benefit coverage
Established criteria
Community standards of care
The decision-making criteria used by the UM team is evidence-based and consensus-driven. We periodically
update criteria as standards of practice and technology change. We involve practicing physicians in these
updates and notify Providers of changes through our Provider Bulletins. These criteria are available to
Members, Physicians and other health care providers upon request by contacting the UM Department at
1-888-831-2246, 8 a.m. to 5 p.m., Monday through Friday, excluding holidays.
Based on sound clinical evidence, the UM team provides the following service reviews:
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Prior Authorizations
Continued Stay Reviews
Post-Service Clinical Claims Reviews
Decisions affecting the coverage or payment for services are made in a fair, impartial, consistent and timely
manner. The decision-making incorporates nationally recognized standards of care and practice from
sources including:
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America Academy of Orthopedic Surgeons
American Academy of Pediatrics
American College of Cardiology
American College of Obstetricians and Gynecologists
Cumulative professional expertise and experience
Once a case is reviewed, decisions and notification time frames will be given for service:
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Approval
Modification
Denial
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Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 8: Page 98
Chapter 8: Utilization Management
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Please Note: We do not reward practitioners and other individuals conducting utilization reviews for issuing
denials of coverage or care. There are no financial incentives for UM decision-makers that encourage
decisions resulting in underutilization.
If you disagree with a UM decision and want to discuss the decision with the physician reviewer, you can call
the appropriate UM department at the contact numbers listed at the beginning of this chapter.
Utilization Management
Services Requiring Prior Authorization
Providers are responsible for verifying eligibility and in ensuring that our Utilization Management
department has conducted pre-service reviews for elective nonemergency and scheduled services before
rendering those services. Prior Authorization ensures that services are based on medical necessity, are a
covered benefit and are provided by the appropriate Providers.
Prior Authorization must be obtained for all out-of-network services or services rendered outside of an
emergency room or urgent care setting.
Some Anthem Members are assigned to delegated medical groups or IPAs. Providers should contact the
medical group to confirm the need for authorization before elective services.
Services requiring Prior Authorization include, but are not limited to:
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Air Ambulance (nonemergent)
Behavioral Health Services (except psychiatric assessments and mental health assessment by nonphysician). For more information, please see Chapter 5: Behavioral Health Services.
Cardiac and Pulmonary Rehabilitation
Cosmetic procedures
Dental – Medically necessary (facility services and anesthesia services)
Dialysis Services
Durable Medical Equipment and Disposable Supplies
Experimental and Investigational Services
Formula
Genetic Testing
Home Health Care Services
Hospice
Infusion Therapies
Chemotherapy
Inpatient Hospital Services
o Nonurgent Inpatient Admissions
o Long-Term Acute Care Facility (LTAC)
o Inpatient Skilled Nursing Facility (SNF)
o Rehabilitation facility admissions
o Newborn Stay beyond Mother
Laboratory Tests (specific)
Out-Of-Network Referrals to Specialists
Outpatient Surgical Services (delivered in an ambulatory surgical center or outpatient hospital)
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Provider Manual
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Chapter 8 Page 99
Chapter 8: Utilization Management
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Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Pharmacy and/or Over-the-Counter (OTC) products
o Certain preferred medications and all nonpreferred medications may require PA; please contact
Express Scripts, Inc. at 1-866-310-3666. Specialty medications, such as Synagis and Botox, will
require Prior Authorization through Anthem. Contact the UM Department at 1-888-831-2246
for more information.
Radiology Services, including MRA, MRI, PET and CT Scans
Spinal Surgeries
o Artificial Disc Placement
o Artificial Disc Removal
o Artificial Disc Replacement
o Decompress Spinal Cord
o Low Back Disc Surgery
o Lumbar Spine Fusion
o Remove Spinal Lamina
o Vertebral Corpectomy
Kidney and Cornea Transplant Services (excluding other major transplants-not covered)
A more comprehensive list of Services Requiring Prior Authorization can be found under Prior
Authorization and Preservice Review on the Provider Resources page of our website at:
www.anthem.com/ca. For information on how to access this page, please refer to Chapter 1: How to
Access Information, Forms and Tools on our Website.
Utilization Management
Services That Do Not Require Prior Authorization
The following services DO NOT require Prior Authorization (PA) for in-network providers:
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Chiropractic Services – Benefit is limited to Sacramento and San Diego county members only. This is
considered a carve-out benefit for all other counties.
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Emergency Services – Notify Anthem of admissions within 24 hours or the next business day of
inpatient admission.
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Formulary glucometers and nebulizers
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Family Planning/Well Woman Checkup – Member may self-refer to any Medicaid provider for the
following services:
o Pelvic and breast examinations
o Lab work
o Birth Control
o Genetic counseling
o FDA-approved devices and supplies related to family planning (such as IUD)
o HIV/STD screening
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Obstetrical Care - No authorization required for in-network physician visits, and routine testing.
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Pregnancy and newborn deliveries require notification. Please use the Notification of Pregnancy
form and the Newborn Enrollment Notification Report, as appropriate.
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Provider Manual
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Version 2.1
Revision date: December 2014
Chapter 8 Page 100
Chapter 8: Utilization Management
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
п‚·
No PA required for physician referrals if referring member to an in-network specialist for
consultation or a nonsurgical course of treatment
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Standard X-rays and ultrasounds
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In-network speech therapy and occupational therapy
The Pregnancy Notification Report form and Newborn Enrollment Notification Report form may be found
via the Provider Resources page our website: www.anthem.com/ca. Both forms are located under the
Clinical and Preventive Care Tools heading in the Forms Library, and both may be printed and faxed. A link
to the Online Pregnancy Notification Form is available in the same location as well.
For information on how to access our Provider Resources page, please refer to Chapter 1: How to Access
Information, Forms and Tools on our Website.
Utilization Management
Starting the Process
When authorization of a health care service is required, call us with questions and requests, including
requests for:
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Routine, nonurgent care reviews
Urgent or expedited pre-service reviews
Urgent continued stay reviews
An urgent request is any request for medical care or treatment that cannot be delayed because delay would
result in the following:
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п‚·
Could seriously jeopardize the life or health of the Member or the Member's ability to regain
maximum function, based on a prudent layperson's judgment, or
In the opinion of a practitioner with knowledge of the Member's medical condition, would subject
the Member to severe pain that cannot be adequately managed without the care or treatment that
is the subject of the request.
The Utilization Management team returns calls:
п‚· Same day when received during normal business hours
п‚· Next business day when the call is received after normal business hours
п‚· Within 24 hours for all routine requests
Providers can also fax the UM team and include requests for:
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п‚·
Urgent or expedited pre-service reviews
Nonurgent continued stay reviews
Faxes are accepted during and after normal business hours. Faxes received after hours will be processed the
next business day.
Utilization Management
Requesting Authorization
To request a pre-service review or report a medical admission, call the Utilization Management department
and have the following information ready:
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Member Name and Identification (ID) Number
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Revision date: December 2014
Chapter 8 Page 101
Chapter 8: Utilization Management
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Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Diagnosis with the ICD-9 / ICD-10 Code
Procedure with the CPT code
Date of injury or hospital admission and third party liability information (if applicable)
Facility name (if applicable)
Primary Care Provider (PCP) Name
Specialist or attending physician name
Clinical justification for the request
Level of care
Lab tests, radiology and pathology results
Medications
Treatment plan including time frames
Prognosis
Psychosocial status
Exceptional or special needs issues
Ability to perform activities of daily living
Discharge plans
All Providers, including physicians, hospitals and Ancillary Providers, are required to provide information to
the UM department. Physicians are also encouraged to review their utilization and referral patterns.
Additional information to have ready for the clinical reviewer includes, but is not limited to:
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Office and hospital records
History of the presenting problem
Clinical exam
Treatment plans and progress notes
Information on consultations with the treating practitioner
Evaluations from other health care practitioners and Providers
Photographs
Operative and pathological reports
Rehabilitative evaluations
Printed copy of criteria related to the request
Information regarding benefits for services or procedures
Information regarding the local delivery system
Patient characteristics and information
Information from responsible family members
Utilization Management
Authorization Request Forms
Providers can request Prior Authorization by completing, printing and faxing the appropriate Request for
Pre-Service Review forms found under the Prior Authorization and Preservice Review heading on the
Provider Resources page our website at: www.anthem.com/ca. For information on how to access our
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Provider Resources page, please refer to Chapter 1: How to Access Information, Forms and Tools on our
Website.
Here are some tips for filling out the forms and getting the fastest response to your authorization request:
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Fill out the form online, then print legibly and fax the form to ensure legibility.
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Fill out the form completely; unanswered questions typically result in delays.
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Access the forms online only when needed, rather than preprinting and storing them. We revise the
forms periodically, and outdated forms can delay your request.
Utilization Management
Requests with Insufficient Clinical Information
When the UM team receives requests with insufficient clinical information, we will contact the Provider with
a request for the information reasonably needed to determine medical necessity.
We will make at least one attempt to contact the requesting Provider to obtain this additional information.
If we do not obtain a response within the specified time-frame of receipt of the request, we will send issue a
Notice of Action: Denial – Not Medically Necessary letter to the Member and Provider.
Utilization Management
Pre-Service Review Time Frame
For routine, nonurgent requests, the UM team will complete pre-service reviews within five business days
from receipt of information reasonably necessary to make a decision, not to exceed 14 calendar days from
the date of request. Requests that do not meet medical policy guidelines are sent to the physician advisor or
medical director for further review.
Providers will be notified of denials or deferrals by phone within one business day from the date of the
decision. Providers and Members will receive written notification of denials or deferrals within two business
days from the date of the decision.
Utilization Management
Urgent Pre-service Requests
For urgent pre-service requests, the UM team completes the pre-service review within 72 hours from
receipt of the request.
Generally speaking, the Provider is responsible for contacting us to request pre-service review for both
professional and institutional services. However, the hospital or Ancillary Provider should always contact
Anthem to verify pre-service review status for all nonurgent care before rendering services.
Utilization Management
Emergency Medical Conditions and Services
Anthem does not require Prior Authorization for treatment of emergency medical conditions. In the event
of an emergency, Members can access emergency services 24 hours a day, 7 days a week. In the event that
the emergency room visit results in the Member’s admission to the hospital, Providers must contact Anthem
within 24 hours or one business day if the member was admitted on a weekend or holiday.
Members who call their PCP’s office reporting a medical emergency (whether during or after office hours)
are directed to dial 911 or go directly to the nearest hospital emergency department. All nonemergent
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conditions should be triaged by the PCP or treating physician, with appropriate care instructions given to the
Member.
Utilization Management
Emergency Stabilization and Post-Stabilization
The emergency department’s treating physician determines the services needed to stabilize the Member’s
emergency medical condition. After the Member is stabilized, the emergency department’s physician must
contact the Member’s PCP for authorization of further services. The Member’s PCP is noted on the back of
the ID card. If the PCP does not respond within 30 minutes, the needed services will be considered
authorized.
All continued inpatient stays are reviewed to determine whether the stay is medically necessary. The
transfer process for out-of-network admissions requiring transfer to an Anthem-contracted facility or to a
higher level of care includes the following:
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The attending physician determines whether the Member is stable for transfer
The attending physician discusses the potential transfer with the PCP
To facilitate the transfer, the PCP is required to contact the treating physician within 30 minutes of
the call
The attending physician must document and sign orders stating that the Member is stable for
transfer
Transfers of children require the signed permission of the parents, except in cases to transfers to a
higher level of care
The emergency department should send a copy of the emergency room record to the PCP’s office within 24
hours. The PCP should:
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Review the chart and file it in the Member’s permanent medical record
Contact the Member
Schedule a follow-up office visit or a specialist referral, if appropriate
However, as with all nonelective admissions, notification must be made within 24 hours or one business day
if the member was admitted on a weekend or holiday. The medical necessity of that admission will be
reviewed upon receipt of notification, and a determination of the medical necessity will be rendered within
24 hours of that notification.
All providers who are involved in the treatment of a member share responsibility in communicating clinical
findings, treatment plans, prognosis and the psychosocial condition of such member with the member’s PCP
to ensure effective coordination of care.
Utilization Management
Referrals to Specialists
The Utilization Management team is available to assist Providers in identifying a network specialist and/or
arranging for specialist care. Keep the following in mind when referring Members:
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Prior authorization is not required if referring a Member to an in-network specialist for consultation
or a nonsurgical course of treatment.
Prior authorization is required when referring to an out-of-network specialist.
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Authorization from UM is not required for Medi-Cal members who self-refer (see Self-Referral) for
sensitive services, even if services are rendered out-of-network.
Members in MRMIP and AIM HMO may self-refer to in-network specialists.
Provider responsibilities include documenting referrals in the Member’s chart and requesting that the
specialist provide updates as to diagnosis and treatment.
Please Note: Obtain a Prior Authorization approval number before referring Members to an out-of-network
Provider. For out-of-network Providers, we require Prior Authorization for the initial consultation and each
subsequent service provided.
Utilization Management
Continued Stay Review: Hospital Inpatient Admissions
Hospitals must notify the UM Department of inpatient medical or behavioral health admissions within 24
hours of admission or by the next business day.
When a Member’s hospital stay is expected to exceed the number of days authorized during pre-service
review or when the inpatient stay did not have pre-service review, the hospital must contact us for
continued stay review. We require clinical reviews on all Members admitted as inpatients to:
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Acute care hospitals
Intermediate facilities
Skilled nursing facilities
We perform these reviews to assess medical necessity and determine whether the facility and level of care
are appropriate. Anthem identifies Members admitted as inpatients by:
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Facilities reporting admissions
Providers reporting admissions
Members or their representatives reporting admissions
Claims submitted for services rendered without authorization
Pre-service authorization requests for inpatient care
The UM team will complete continued-stay inpatient reviews within 24 hours of receipt of the request,
consistent with the Member’s medical condition. UM staff will request clinical information from the hospital
on the same day they are notified of the Member’s admission and/or continued stay.
Utilization Management
Continued Stay Review: Clinical Information for Continued-Stay Review
Once notification of an inpatient admission is received, if there is insufficient clinical information to
determine medical necessity, the provider is contacted with a request for the clinical information reasonably
necessary to determine medical necessity. Evidence-based criteria are used to determine medical necessity
and the appropriate level of care.
If the information meets medical necessity review criteria, we will approve the request within 24 hours from
the time the information is received. We will send requests that do not meet medical policy guidelines to
the physician adviser or medical director for further review.
We will notify Providers within 24 hours of the decision. We will send written notification within 2 business
days of any denial or modification of the request to the Member and requesting Provider.
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Utilization Management
Continued Stay Review: Denial of Service
Only a medical or behavioral health Provider who possesses an active professional license or certification
can deny services for lack of medical necessity, including the denial of:
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Procedures
Hospitalization
Equipment
When a request is determined to be not medically necessary, the requesting Provider will be notified of the
following:
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The decision
The process for appeal
How to reach the reviewing physician for peer-to-peer discussion of the case
Providers can contact the physician clinical reviewers to discuss any UM decision by calling the UM
department.
Utilization Management
Post-Service Clinical Claims Review
Post-service clinical claims review determines the medical necessity and/or level of care for services that
were provided without getting required pre-service or continued stay authorization. For inpatient
admissions where no notification was received and no patient days were authorized, facilities are required
to submit a copy of the medical record with the claim.
Utilization Management
Self-Referral
Members do not need Prior Authorization and may self-refer for the following “sensitive” services provided
by qualified, in-network Providers:
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Family planning services, including:
o Contraceptive pills, devices and supplies
o Diagnosis and treatment of sexually transmitted disease
o Health education and counseling
o Laboratory tests
o Limited history and physical examinations
o Pregnancy testing and counseling
o Sterilization
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Annual examination with a network obstetrician/gynecologist
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HIV Testing and counseling
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Sexual assault, including rape
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Drug or alcohol abuse for children 12 years of age or older
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Outpatient mental health care for children 12 years of age or older who are mature enough to
participate intelligently and where either:
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There is a danger of serious physical or mental harm to the minor or others or
The children are the alleged victims of incest or child abuse.
Utilization Management
Second Opinions
Second opinions are covered services and offered at no cost to our Members. The following are important
guidelines regarding second opinions:
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The second opinion must be given by an appropriately qualified health care professional.
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The second opinion must come from a Provider of the same specialty.
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The secondary specialist must be within the Anthem network and may be selected by the Member.
When there is no network Provider who meets the specified qualifications, we may authorize a
second opinion by a qualified Provider outside of the network upon request by the Member or
Provider.
Utilization Management
Additional Services: California Children’s Services
California Children’s Services (CCS) is a state and county-funded program that serves children under the age
of 21 who have acute and chronic conditions that may benefit from specialty medical care and case
management. State statutes and contracts require that CCS Program services be carved out of our Medi-Cal
Program. As a result, upon suspicion or identification of a CCS-eligible condition, the Provider must refer the
child to the local CCS Program or contact us to assist with the referral. If a Provider renders services to the
child in question without contacting Anthem or CCS beforehand, the Provider will not be reimbursed for
those services.
Utilization Management
Additional Services: Mental Health
For information about Anthem’s Behavioral Health services, please see Chapter 5: Behavioral Health
Services.
Utilization Management
Additional Services: Vision Care
Vision benefits are offered to all Anthem Medi-Cal Members through the Vision Service Plan (VSP). For
questions about vision benefits and Prior Authorization, please call the Vision Service Plan at: 1-800-8777195 or 1-800-428-4833 (TTY).
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CHAPTER 9: HEALTH SERVICES PROGRAMS
Medi-Cal Customer Care Center:
Medi-Cal Customer Care Center:
MAP / MRMIP Customer Care Center:
1-800-407-4627 (Outside L.A. County)
1-888-285-7801 (Inside L.A. County)
1-877-687-0549
Health Services Programs
Overview
Anthem health services programs are designed to improve our Members' overall health and well being by
informing, educating and encouraging self-care in the early detection and treatment of existing conditions
and chronic disease.
These targeted programs are designed to supplement Providers' treatment plans and are divided into four
categories:
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Preventive Care Programs, including the Initial Health Assessment, the Staying Health Assessment
Tool and Well Woman programs
Health Management Programs, including ConditionCare, which promotes knowledge and
encourages self-care for targeted medical conditions and chronic disease, and New Mother and
Baby Post Delivery Outreach, a program designed to identify mothers and babies with post-delivery
needs
Health Education, including the 24/7 NurseLine for all health-related questions and an Emergency
Room Initiative that instructs Members on the proper use of emergency room services
Telehealth, which enables physicians to utilize videoconferencing equipment to consult with
network Specialists at a distance.
We introduce new Members to these programs through a new Member packet, which includes preventive
health care guidelines and a Member Services Guide that includes information on how to access health
education services.
After that, we utilize a variety of methods and informal settings to inform our Members about available
health services, including:
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Direct mailings
Health education classes
Telephone calls
Health fairs and community events
Providers can also refer Members to applicable programs, to our 24/7 NurseLine and to our website:
www.anthem.com/ca. Interpreter services and translation of materials into non-English languages and
alternative formats are available to support Members’ participation in Health Services Programs at no cost
to the member.
Health Services Programs
Preventive Care: Initial Health Assessments
The Initial Health Assessment (IHA) offers a baseline for Providers to assess and manage a Member’s
physical condition. Once the Initial Health Assessment has been completed, Providers can encourage our
Members to become more actively engaged in their own treatment and preventive health care.
The IHA consists of the following categories of patient information:
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Patient history
Physical examination
Developmental and Behavioral assessment
Primary Care Providers (PCPs) must perform an Initial Health Assessment with new Members according to
the following timetable:
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For Members 18 months of age and older: Within 120 days of enrollment
For Members under 18 months of age: Within 60 days of enrollment or within the periodicity
schedule established by the American Academy of Pediatrics for children ages 2 and younger,
whichever is less
An Initial Health Assessment is not necessary under the following conditions:
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If the new Member is an existing patient of the PCP (but new to us), with an established medical
record showing baseline health status. This record must include a documented IHA within the past
12 months prior to the Member's enrollment and sufficient information for the PCP to provide
treatment.
If the new Member is not an existing patient, transferred medical records can also meet the
requirements for an IHA if a completed health history is included.
If the new member refuses to schedule an IHA. The refusal must be documented in the Member’s
medical record.
Please Note: To assist in collecting baseline data for the Initial Health Assessment, Providers must use the
Medi-Cal-only Staying Healthy Assessment Forms, which are located in the Forms Library on the Provider
Resources page on our website at www.anthem.com/ca. For information on how to access our Provider
Resources page, please refer to Chapter 1: How to Access Information, Forms and Tools on our Website.
Anthem monitors PCP provision of IHAs through medical record review audits.
Health Services Programs
Preventive Care: Services for Children Under 21 Years of Age
For children under 21 years of age, the IHA should consist of the following:
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Assessment of nutritional status
Dental evaluation
Developmental and behavioral history
Hearing screening
Physical examination
Vision screening
Lead screening
Appropriate immunizations according to age and health history
Chlamydia screening for all sexually active nonpregnant young women
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Health Services Programs
Preventive Care: Staying Healthy Assessment Tool (Medi-Cal Only)
In addition to the Initial Health Assessment, Providers working with Medi-Cal Members must also fill out
the Staying Healthy Assessment (SHA) Tool and periodically readminister it according to the SHA periodicity
chart. Annual reviews of existing SHAs and counseling are required at subsequent periodic exams. This
requirement does not apply to Medi-Cal Access Program or Major Risk Medical Insurance Program
Members.
The California Department of Health Care Services (DHCS) recently updated the SHA and Individual Health
Education Behavioral Assessment (IHEBA). It is now available in seven age-specific pediatric questionnaires
and two adult questionnaires, including one designed for seniors. It was developed to achieve the following:
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Identify and track high-risk behaviors
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Prioritize patient health education needs
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Initiate discussion and counseling on prioritized high-risk behaviors related to lifestyle, behavior,
environment, cultural and language
PCP Responsibilities for the Staying Healthy Assessment Program include:
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Reviewing the completed SHA with the patient.
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Exploring patient responses to verify risk factors and determining the extent to which they might
harm the patient’s health.
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Based upon a patient’s behavioral risks and willingness to make lifestyle changes, PCPs should
provide tailored health education counseling, intervention, referral and follow-up.
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The PCP must document, initial and date all health education interventions and referrals using the
Intervention Codes listed on the bottom of each SHA tool.
Newly Added PCP Responsibilities for the Staying Healthy Assessment Program include:
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Receive training on implementing and administering the new SHA
Attest to receiving training on the implementation, administration and state regulations regarding
the use of the new SHA assessment forms
Complete the DHCS approved Provider PowerPointв„ў Presentation Training online at the following
link: http://tinyurl.com/StayingHealthy2014 . (If the slide show does not start when opening the
PowerPoint file, please click on the “Slide Show” tab and select the “From Beginning” icon in the top
left-hand corner of your screen to start the narrated training.)
To obtain SHA Assessment Forms:
The SHA assessment forms in all the age-categories and most Medi-Cal threshold languages are posted on the
DHCS SHA webpage and are available to download at the following link:
http://www.dhcs.ca.gov/formsandpubs/forms/pages/stayinghealthy.aspx
To request hard copies of the SHA assessment forms, including electronic versions of the assessment forms in
Farsi or Khmer, please contact your local Regional Health Plan.
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Use of Alternative INEBA Tools
Anthem Blue Cross strongly encourages the use of the SHA. Should you prefer to use and administer an
alternative IHEBA, a request, and justification to do so, must be submitted to Anthem two months in advance
of scheduled implementation to receive approval.
For more information about the SHA, please contact your local Regional Health Plan at the appropriate
phone number below.
Northern CA:
1-916 589-3001
Central CA:
1-559-353-3500
Southern CA:
1-818-655-1240
You may also call the Customer Care Center at 1-800-407-4627 or in Los Angeles County at 1-888-285-7801.
For complete updated policy guidelines, please visit www.dhcs.ca.gov.
Health Services Programs
Preventive Care: Immunization Program
The Immunization Program was designed to increase both childhood immunization rates and the number of
Members who are fully immunized. The most up-to-date immunization guidelines are available as
Preventive Health Care Guidelines under the Quality Improvement Program heading on the Provider
Resources page of our website at www.anthem.com/ca. For information on how to access the Provider
Resources page of our website, please see Chapter 1: How to Access Information, Forms and Tools on Our
Website.
Providers can also request a hard copy of the Preventive Health Care Guidelines by calling the appropriate
Customer Care Center at the numbers listed at the beginning of this chapter.
Health Services Programs
Preventive Care: Well Woman
The Well Woman program was developed to remind and encourage women to have regular cervical and
breast cancer screenings. The Well Woman Reminder Program sends a screening test reminder mailer to
women who are not up-to-date with their recommended cervical and/or breast cancer screenings. Providers
are encouraged to refer Members for screenings and/or schedule the exams.
PCP responsibilities for the care of female Members include:
• Educating Members on Preventive Health Care Guidelines for women
• Referring Members for cervical and breast cancer screenings
• Scheduling screening exams for Members
Providers can access the Preventive Health Care Guidelines on our website at: www.anthem.com/ca. The
most up-to-date Preventive Health Care Guidelines are located under the Quality Improvement Program
heading on the Provider Resources page of our website at www.anthem.com/ca. For information on how
to access the Provider Resources page of our website, please see Chapter 1: How to Access Information,
Forms and Tools on Our Website.
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Health Services Programs
Preventive Care: Childhood Lead Exposure Testing/Free Blood Test Kits
The Centers for Medicare and Medicaid Services requires that all children enrolled in Medicaid be tested
for lead exposure at 1 and 2 years of age. Children from 3 to 6 years of age who have not been tested also
need screening regardless of their risk factors.
Please Note: Completion of a lead risk assessment questionnaire does not fulfill this screening requirement;
a blood draw is also required.
Health Services Programs
Health Management: ConditionCare: Medi-Cal
The more our Members know about their medical conditions and chronic disease, the better they will be
able to follow through with treatment therapies and take charge of their own health. That’s the thinking
behind our special health services program, ConditionCare, designed to supplement and enhance Provider’s
treatment plans, making them easier to understand, easier to follow and more effective.
Through ConditionCare, Members will have access to a team of health professionals, including the
following:
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Nurse coaches
Dietitians
HealtheEducators
Pharmacists
Social workers
The goal of this program is to serve as a supplement to Providers' care. The ConditionCare team will
coordinate with Providers in the following ways:
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Nurses will communicate that they are not there to take the place of the Member's physician.
Nurses will try to get physician instructions from Members in order to support those instructions
and increase Member compliance.
Nurses will encourage Members to bring up any identified issues with their physicians.
Pharmacists will contact physicians directly to discuss medications issues.
ConditionCare targets the following conditions:
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Asthma (Pediatric and Adult)
Cardiovascular conditions
Chronic Obstructive Pulmonary Disease (COPD)
Diabetes (Types 1 & 2)
Providers can refer a Member to the program by calling:
Condition Management:
Hours of Operation:
1-877-681-6694
5: 30 am - 8: 00 pm, Monday to Friday; 6 am-4: 30 pm, Saturday
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Health Services Programs
Health Management: ConditionCare for Asthmatic Members
Anthem works collaboratively with Providers in the identification, management and treatment of children
and adult Members with asthma. ConditionCare for Asthmatic Members was designed to educate our
Members and reinforce Providers’ treatment plans, which should include a written Asthma Action Plan to
improve self-management skills.
The ConditionCare program is based on the National Institute of Health (NIH) and National Heart, Lung and
Blood Institute (NHLBI) Guidelines for the Diagnosis and Management of Asthma. Find out more about
these guidelines at: www.nhlbi.nih.gov/guidelines/asthma.
Member enrollment and participation in ConditionCare for Asthmatic Members program is based on either
an opt-out process for high-risk Members or an opt-in process available to Members who self-refer to the
program. Identified Members are automatically enrolled in the program and receive interventions according
to risk stratification. A member may opt out of the program at any time by contacting Anthem.
PCPs should follow these ConditionCare for Asthmatic Members guidelines:
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Assess Members for asthma using the NIH risk categories.
Provide each diagnosed Member with a written Asthma Action Plan that describes medication
dosage and level of care needed, based on peak-flow readings.
Encourage the Member to participate in our ConditionCare for Asthmatic Members program.
Refer Members to asthma education classes by calling our Customer Care Centers.
Coordinate care with care management, pharmacy and specialists as needed.
Document all referrals and treatments related to asthma in the Member’s medical record.
File the Member-specific report with the Member’s risk stratification in the medical record.
Request asthma education materials by calling our Customer Care Centers at the numbers listed at
the beginning of this chapter.
Please Note: The Asthma Action Plan is available on the National Heart, Lung and Blood Institute's website:
www.nhlbi.nih.gov/health/public/lung/asthma/asthma_actplan.htm.
Health Services Programs
Health Management: ConditionCare for Members with Cardiovascular Conditions
Anthem designed the ConditionCare for Members with Cardiovascular Conditions program as a
multidisciplinary approach to heart disease, targeting prevention of coronary artery disease and
management of congestive heart failure. The program empowers Members through education and selfmanagement.
PCPs are encouraged to provide each Member with ongoing treatment and perform the appropriate
physical and laboratory examinations following guidelines from the American Heart Association (AHA) and
the National Institutes of Health (NIH). They are also encouraged to:
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Improve quality of care in accordance with the AHA clinical practice guidelines for Congestive Heart
Failure (CHF) and Coronary Artery Disease (CAD).
Improve quality of life for Members with CHF or CAD.
Refer Members to the ConditionCare Program to facilitate Member/Provider communication and to
encourage Members to take a more active role in the management of their disease.
Reduce exacerbation of conditions and secondary complications.
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Request cardiovascular educational materials by visiting our website at www.anthem.com/ca or
calling our Customer Care Center.
The ConditionCare for Members with Cardiovascular Conditions program adheres to the following clinical
practice guidelines:
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Cardiovascular Disease: American Heart Association (AHA) Guidelines for Primary Prevention of
Cardiovascular Disease and Stroke: http: //circ.ahajournals.org/cgi/content/full/106/3/388
Congestive Heart Failure: Diagnosis and Management of Chronic Heart Failure in the Adult — AHA:
http://circ.ahajournals.org/content/112/12/e154.full
Hypertension: Prevention, Detection, Evaluation, and Treatment of High Blood Pressure (JNC 7) —
NHLBI: http://www.nhlbi.nih.gov/guidelines/hypertension/express.pdf
Member enrollment and participation in the ConditionCare for Members with Cardiovascular Conditions
program is based on either an opt-out process for high-risk Members or an opt-in process available to
Members who self-refer. Identified Members are automatically enrolled in the program and receive
interventions according to risk stratification. A Member may opt out of the program at any time by
contacting Anthem.
Health Services Programs
Health Management: ConditionCare for Members with Chronic Obstructive Pulmonary Disease (COPD)
ConditionCare for Members with Chronic Obstructive Pulmonary Disease (COPD) was designed to augment
the care of Members with COPD. Anthem works collaboratively with Providers in the identification,
management and treatment of this disease. Anthem supports the initiative of the Global Strategy for
Diagnosis, Management and Prevention of COPD, also known as GOLD. For more information on this
initiative, go to the GOLD website:
http://www.goldcopd.org/guidelines-global-strategy-for-diagnosis-management.html
PCPs are encouraged to follow these guidelines:
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п‚·
п‚·
Assess and treat Members according to COPD Guidelines.
Refer Members for appropriate laboratory and screening tests.
Refer Members to the ConditionCare for Members with Chronic Obstructive Pulmonary Disease
program.
File a Member-specific report with the Member’s risk stratification and the date of the last COPD
screening in the medical record.
Coordinate care management, pharmacy and specialists as needed.
Document all referrals and treatments related to COPD in the Member’s medical record.
Request COPD educational materials by visiting our website at www.anthem.com/ca or calling our
Customer Care Centers.
Member enrollment and participation in the ConditionCare for Members with Chronic Obstructive
Pulmonary Disease program is based on either an opt-out process for high-risk Members or an opt-in
process available to Members who self-refer. Identified Members are automatically enrolled in the program
and receive interventions according to risk stratification. A Member may opt out of the program at any time
by contacting Anthem.
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Revision date: December 2014
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Chapter 9: Health Services Programs
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Health Services Programs
Health Management: ConditionCare for Diabetic Members
ConditionCare for Diabetic Members was designed to augment the care of children and adult Members
with diabetes. Anthem works collaboratively with Providers in the identification, management and
treatment of this disease.
Primary Care Providers (PCPs) are to provide each diabetic Member with ongoing treatment and perform
the appropriate physical and laboratory examinations following the Diabetes Care Guidelines from the
American Diabetes Association.
PCPs are encouraged to follow these guidelines:
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
Assess and treat Members according to the Diabetes Care Guidelines.
Refer Members for appropriate laboratory and screening tests.
Refer Members to the ConditionCare for Diabetic Members program.
File a Member-specific report with the Member’s risk stratification and the date of the last diabetic
screening in the medical record.
Coordinate care management, pharmacy and specialists as needed.
Document all referrals and treatments related to diabetes in the Member’s medical record.
Access the diabetes guidelines and educational materials located on the Provider Resources page of
our website at www.anthem.com/ca. To find these materials, scroll down to the Health Education
heading and select Health Education Resources > Diabetes Guidelines. For information on locating
the Provider Resources page of our website, please see Chapter 1: How to Access Information,
Forms and Tools on Our Website.
Member enrollment and participation in the ConditionCare for Diabetic Members program is based on
either an opt-out process for high-risk Members or an opt-in process available to Members who self-refer.
Identified Members are automatically enrolled in the program and receive interventions according to risk
stratification. A Member may opt out of the program at any time by contacting Anthem.
Health Services Programs
Health Management: Future Moms (Medi-Cal and Medi-Cal Access Program)
Future Moms is a program utilizing risk assessment, early intervention and education to help reduce
complications during pregnancy. The program is staffed by nurses who are trained as specialized obstetrics
case managers. These nurses establish and maintain relationship with Members, helping them become
more self-confident and active in their own care. Members are identified through Notification of Pregnancy
reports.
Providers may request enrollment in Future Moms by calling:
Future Moms:
Hours of Operation:
1-877-681-6694
5:30 am – 8 pm, Monday to Friday; 6 am-4: 30 pm Saturday
Each Future Moms Member is assigned a primary registered nurse case manager who provides the Member
with continuous support. Once a member is enrolled, the mother-to-be receives a Future Moms Welcome
Kit that includes:
п‚·
Customized welcome letter
п‚·
Futures Moms prenatal book
п‚·
Important Numbers wallet card
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Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
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Revision date: December 2014
Chapter 9: Page 115
Chapter 9: Health Services Programs
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
п‚·
28-week mailing with Labor and Delivery Brochure
п‚·
Postpartum Nurture Book
п‚·
Customized program letters
Provider Assessment of Pregnancy Risk
The PCP or prenatal care physician should assess all pregnant Members for high-risk indicators during the
initial prenatal care visit. For all pregnant Members, the provider needs to:
п‚·
Complete a Pregnancy Notification Report and submit it to our Prenatal Program Coordinator at:
1-877-848-0147.
п‚·
Refer Members to prenatal education, childbirth education and breastfeeding classes; Members can
register by calling our Customer Care Centers.
п‚·
Document all referrals in the Member’s medical record.
п‚·
Schedule the Member for a postpartum visit.
Notification of Pregnancy Reports
Providers should submit Pregnancy Notification Reports to Anthem within 7 days of the first prenatal visit
or as soon as possible. To submit pregnancy notification online or to print out a copy of the paper-based
form, go to: www.anthem.com/ca. These forms are located in the Forms Library under Forms and Tools on
our Provider Resources webpage. For information on how to access the Provider Resources page of our
website, please see Chapter 1: How to Access Information, Forms and Tools on Our Website.
Follow the prompts to complete and submit Online Pregnancy Notification Form. Providers may also
complete the Pregnancy Notification Report electronically and then print it out and fax it to us at:
Pregnancy Notification Fax Number:
1-800-551-2410
Breastfeeding
The American Academy of Pediatrics, the American College of Obstetrics and Gynecology, and the
American Public Health Association recognize breastfeeding as the preferred method of infant feeding.
Providers should encourage breastfeeding for all pregnant women unless it is not medically appropriate.
To support this goal, Providers should do the following:
п‚·
Refer pregnant and postpartum women to our Breastfeeding Support Line at 1-800-231-2999 for
information, support and referrals.
п‚·
Refer pregnant women to community resources that support breastfeeding such as La Leche
League, WIC and breastfeeding classes.
п‚·
Assess all pregnant women for health risks that are contraindications to breastfeeding, for example,
AIDS and active tuberculosis.
п‚·
Provide breastfeeding counseling and support to postpartum women immediately after delivery.
п‚·
Assess postpartum women to determine the need for lactation Durable Medical Equipment (DME),
such as breast pumps and breast pump kits.
п‚·
Document all referrals and treatments related to breastfeeding in the patient’s medical record
(pediatricians should document frequency and duration of breastfeeding in baby’s medical record).
п‚·
Refer members to breastfeeding classes prior to delivery by calling our Customer Care Center.
п‚·
Support continued breastfeeding at the postpartum visit.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 9: Page 116
Chapter 9: Health Services Programs
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Breastfeeding Support Tools and Services
Lactation management aids are a covered benefit for Medi-Cal Members. Members can obtain hand-held
breast pumps through a prescription without prior authorization. In addition, the following services are
available:
п‚·
п‚·
Electric breast pumps are available for Members with medical necessity with a Provider referral and
Prior Authorization. Contact Utilization Management (UM) for more information.
Arrangement for the provision of human milk for newborns must be made if the mother is unable to
breastfeed due to medical reasons and//or the infant cannot tolerate or has medical
contraindications to the use of any formula, including elemental formulas. The Mother’s Milk Bank
of Santa Clara Valley Medical Center is the only human milk bank in the State of California. They can
be contacted at: 1-408-998-4550.
Health Services Programs
Health Management: New Mother and Baby Post Delivery Outreach Program
The New Mother and Baby Post-Delivery Outreach Program is designed to identify mothers and babies
with post-delivery support needs. Anthem will contact new mothers by telephone within 4 days of receipt of
the Newborn Enrollment Notification Report, available in the Forms Library on the Provider Resources
page at www.anthem.com/ca. The purpose of the call is to find out if new mothers have any post-delivery
needs, questions or require any resources. Anthem will also confirm that the mothers have postpartum and
Well Baby appointments scheduled with their Provider within 21-56 days. A second call will be made 14
days after the first call.
The program will allow Anthem and its Providers to:
п‚·
Establish eligibility for care management programs
п‚·
Ensure mothers and babies receive appropriate medical care
п‚·
Increase postpartum and Well Child follow-up visits
п‚·
Enhance Member engagement
п‚·
Increase quality health care outcomes for mothers and their babies
п‚·
Raise Healthcare Effectiveness Data and Information Set (HEDIS) scores
For this initiative to be effective, Providers should submit the Newborn Enrollment Notification Report to
Anthem within 3 days of delivery. The form is available under Clinical and Preventive Care Tools in the
Forms Library on the Provider Resources page at www.anthem.com/ca. For information on how to access
the Provider Resources page of our website, please see Chapter 1: How to Access Information, Forms and
Tools on Our Website.
Completed forms should be faxed to Utilization Management at: 1-800-754-4708
If you have any questions about the New Mother and Baby Post-Delivery Outreach Program, contact
Anthem's Utilization Management department at:
Medi-Cal Utilization Management:
MAP and MRMIP Utilization Management:
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
1-888-831-2246
1-877-687-0549 or 1-877-273-4193
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Revision date: December 2014
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Chapter 9: Health Services Programs
Anthem Blue Cross
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Health Services Programs
Health Education: No-Cost Classes
Anthem offers health education services and programs to meet the specific health needs of our Members to
promote healthy lifestyles and improve the health of those living with chronic diseases. Health education
classes take place at hospitals and/or community-based organizations. Classes are available at no charge to
the Member and are accessible upon self-referral or referral by Anthem Providers.
Classes vary from county to county, and include the following:
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Asthma Management
Breastfeeding Education
Childbirth/Lamaze
Cholesterol/Heart Disease Education
Diabetes Management
Injury Prevention
Infant Safety
Nutrition Counseling
Parenting/Well Child
Prenatal Education
Smoking Cessation/Tobacco Prevention
п‚·
Weight Control
Members receive information about health education classes through enrollment materials, newsletters and
information made available at their Provider's office. To schedule a health education class, Members should
call our Customer Care Centers.
Follow-Up
Anthem sends an Attendance Confirmation Letter to the Member’s PCP with the following information:
п‚·
п‚·
п‚·
Member’s name
Member's ID number
Title of class attended
Providers must document health education services in the Member’s medical record. Documentation must
include the following:
п‚·
п‚·
п‚·
п‚·
Education topic
Identification of person providing the education
Materials distributed to the member
Notation of any follow-up or recommendations
If a Member does not show up for the registered class, we will mail a No Show Letter to the Member’s PCP.
PCPs should file this documentation in the Member’s record for follow-up.
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Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 9: Page 118
Chapter 9: Health Services Programs
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Health Education Materials for Your Office
To access health education materials, including health topic-specific brochures such as Disease
Management, Smoking, Pregnancy and Baby’s Health, Exercise & Nutrition and Healthy Lifestyles, please
look under Health Education Resources under the Health Education heading on the Provider Resources
page of our website: www.anthem.com/ca. Under that same heading, you will also find links to such
valuable resources as cultural and linguistic tools, as well as prenatal education brochures. All of these
resources may be downloaded right from your office computer. You may also request hard copies of these
materials by calling the appropriate Customer Care Center at the number(s) listed at the beginning of this
chapter.
For information on how to access the Provider Resources page of our website, please see Chapter 1: How to
Access Information, Forms and Tools on Our Website.
Health Services Programs
Health Education: 24/7 NurseLine
We recognize that questions about health care prevention and management don’t always come up during
office hours. 24/7 NurseLine is a 24-hour-a-day, 7-day-a-week phone line staffed by registered nurses. It
provides a powerful Provider support system and is an invaluable component of after-hours care. 24/7
NurseLine allows Members to closely monitor and manage their own health by giving them the ability to ask
questions whenever they come up.
24/7 NurseLine:
TTY:
1-800-224-0336
1-800-368-4424
Members can call 24/7 NurseLine for:
п‚·
п‚·
п‚·
п‚·
Self-care information, including assistance with symptoms, medications and side-effects, and
reliable self-care home treatments
Access to specialized nurses trained to discuss health issues specific to our teenage Members
Information on more than 300 health care topics through the 24/7 NurseLine audio tape library
Assistance in finding an in-network Provider
Providers can use 24/7 NurseLine as a resource for Members to call for nonemergent questions and
information.
Health Services Programs
Health Education: Emergency Room Action Campaign
Too often, our Members use hospital emergency rooms as their first stop for nonemergent conditions. The
Emergency Room Action Campaign (ER Action Campaign) was designed to cut down on the number of
inappropriate emergency room visits by identifying Members who use the emergency room for the wrong
reasons. With this initiative, we can help them understand that nonemergency, preventive and follow-up
care should always take place in their PCP’s office.
The ER Action Campaign increases member visits to their PCP by educating members about:
п‚·
п‚·
п‚·
п‚·
Seeking care for nonemergency events
Contacting their PCP first before going to the ER
Alternatives to ER use
Importance of follow-up care by their PCPs
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 9: Page 119
Chapter 9: Health Services Programs
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
The ER Action Campaign is a multipronged communication program which includes:
п‚·
п‚·
п‚·
Interactive Voice Response (IVR) calls made to members who are identified through a clinical
analysis of members’ medical claims. The IVR provides a predefined, finite list of barriers for the
member to select to identify their reason for going to the ER rather than a PCP.
Once the call is complete, members are either transferred to the Outbound Call Center (OBC) or are
given information on how to contact the 24/7 NurseLine number. The OBC can help members who
need information on their PCP or transportation assistance. The 24/7 NurseLine can help members
determine if they have a medical emergency that requires a visit to the ER and can provide
assistance with other concerns, such as filling medications.
Member responses from the IVR call are used to generate a customized mailing to the member. The
mailing addresses the barriers that are identified during the IVR call and provides resources that the
member can use instead of going to the ER, such as visiting their PCP.
We rely on the support of the Providers, who remind Members that the PCP’s office and 24/7 NurseLine
should be their first stop for nonemergency conditions. Working together, we can replace the automatic
urge to go to the emergency room with the more appropriate action of picking up the phone or returning to
the PCP’s office.
Health Services Programs
Health Education: Weight Management Programs
Childhood Obesity Initiative
Given the public health nature of the childhood obesity epidemic, we have developed a multipronged
initiative to assist and equip physicians and other health care Providers to screen Members who are
overweight or obese. Our goal is to focus on preventive efforts, institute appropriate management, and
empower Members to lead healthier lifestyles.
We offer reference tools and materials to assist Providers who care for children to initiate dialogue with
families about their child’s weight, nutrition and physical activity and to enhance patient knowledge of these
issues. For more information about the Childhood Obesity Initiative call 1-866-638-1865 or send an e-mail
to: [email protected]
Childhood Obesity Physician Tool Kit
The Physician’s Tool Kit includes:
п‚·
п‚·
п‚·
п‚·
Childhood Obesity Desktop Reference Tool: The “Patient Counseling Guidelines for Families with
Overweight Children and Adolescents” gives physicians quick access to data from scientific literature
and expert work groups relating to childhood obesity (This reference material is very outdated. We
may not want to distribute. Obesity has been transitioned to Enterprise team, Christie Aloneftis and
Sarah Sinnett. Both the phone # and shared email address are still valid.)
Body Mass Index (BMI) Wheel: This tool assists physicians and clinical staff in calculating BMI
percentiles of their pediatric patients and assessing if they are underweight, normal, overweight or
obese.
BMI CDC Growth Charts: These charts assist physicians and clinical staff in plotting the BMI
percentiles of their pediatric patients and assessing if they are underweight, normal, overweight or
obese
Parent Education Materials
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Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
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Revision date: December 2014
Chapter 9: Page 120
Chapter 9: Health Services Programs
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
For more information about the Childhood Obesity Physician Tool Kit, call 1-866-638-1865 or send an email
to: [email protected]
Body Mass Index (BMI) Training
BMI screening is an important first step in identifying children who are overweight or obese. We have
developed a statewide BMI training and promotion program that provides education and instruction in
measuring, plotting, documenting and tracking BMI. (In person trainings may no longer be available. Need to
confirm.)
The training is designed for clinical staff in pediatric and family practice offices, including the following:
п‚·
п‚·
п‚·
п‚·
Licensed Vocational Nurses
Medical Assistants
Nurse Practitioners
Registered Nurses
The overall goal of the program is early identification of children who are either overweight or obese in
order to provide preventive and management services to those children and their families. A tiered
approach to training offers in-person training to providers and their staff upon request and a convenient and
web-based online module available at http://www.bmi4kids.info/. For more information about BMI
training, call 1-866-638-1865 or send an e-mail to: [email protected]
Health Services Programs
Health Education: Smoking Cessation Programs
Anthem supports smoking cessation for Members who want to become smoke-free. The program's goals
are to:
п‚·
п‚·
п‚·
Assist Members in improving their health status and quality of life by becoming more actively
involved in their own care
Encourage Members to quit smoking
Support Members' tobacco cessation efforts with resources and education
The program is a health education program in the form of a booklet developed by the National Cancer
Institute called "Clearing the Air." The booklet provides tips to support tobacco cessation by identifying
available resources and offering tools for quitting, such as:
п‚·
п‚·
п‚·
п‚·
Winning strategies of successful quitters
Coping skills for fighting the urge to smoke
Strategies for success after a relapse
National Quit Line contact information
National Quit Line:
1-877-44U-QUIT (1-877-448-7848)
Smoking cessation information is made available to members in several ways. Once enrolled, Members
receive information on available resources in the Plan's welcome packet. Members can also request the
Clearing the Air booklet directly when using the 24/7 NurseLine or when talking to utilization management
nurses or social workers.
The booklet is available to download from the following websites:
Smokefree.gov:
www.smokefree.gov/quit-guide.aspx
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Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 9: Page 121
Chapter 9: Health Services Programs
National Cancer Institute:
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
https://pubs.cancer.gov/ncipl/detail.aspx?prodid=P133
California Smokers’ Helpline
1-800-NO-BUTTS is the California Department of Health helpline to assist Members who want to quit
smoking. Callers receive a choice of services, including self-help materials, a referral list of programs and
one-to-one counseling over the phone.
California Smokers' Helpline:
Website:
1-800-662-8887 (1-800-No-Butts)
www.californiasmokershelpline.org
Provider Assessment of Tobacco Use
пѓ� Assess Member smoking status and offer quick advice about quitting.
пѓ� Use Pregnancy Notification Reports to notify us of pregnant women who smoke. Women are more
likely to quit smoking during pregnancy.
пѓ� Encourage pregnant women to stop smoking, and to continue this tobacco cessation after pregnancy.
The Pregnancy Notification Report is available in the Forms Library on the Provider Resources page of our
website: www.anthem.com/ca. For information on how to access the Provider Resources page of our
website, please see Chapter 1: How to Access Information, Forms and Tools on Our Website.
Health Services Programs
Telehealth
Telehealth uses teleconferencing equipment, specialized medical cameras and computer technology to
provide a unique health care delivery option to connect patients, Providers and Specialists who are
separated by distance. The system can be used to examine, diagnose, treat and educate patients at remote
locations.
Telehealth can connect a Provider's office to a Specialty Center in one of the following ways:
п‚·
п‚·
Live Video Consult: The Primary Care Provider (PCP) and Specialist meet at the same time using
encrypted video conferencing equipment.
Store and Forward: PCP sends images of the patient's condition and medical history as an encrypted
email to the Specialist for review.
Telehealth offers multiple benefits to Providers and Members:
п‚·
п‚·
п‚·
п‚·
The Member can continue to be cared for by their local Provider
The Member does not need to travel long distances to receive Specialist care
The PCP receives all records and test results from the encounter
The PCP consults with the Specialist participating in the Telehealth encounter to design any
necessary course of treatment
Telehealth can also be used for nonclinical consults such as community services, continuing medical
education and other Provider training sessions.
To find out more about Telehealth, use the following contact information:
Telehealth Phone:
Telehealth Fax:
Telehealth Website:
1-866-855-2271
1-805-987-0736
http://w2.anthem.com/bcc_state/tm/info/index.asp
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Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 9: Page 122
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
CHAPTER 10: CLAIMS & BILLING
Medi-Cal Customer Care Center:
Medi-Cal Customer Care Center:
MAP/MRMIP Customer Care Center:
Hours of Operation:
1-800-407-4627 (Outside L.A. County)
1-888-285-7801 (Inside L.A. County)
1-877-687-0549
Monday to Friday, 7am-7pm
Claims & Billing
Overview
Having a fast and accurate system for processing claims allows Providers to manage their practices and our
Members’ care more efficiently.
With that in mind, Anthem has made claims processing as streamlined as possible. The following guidelines
should be shared with your office staff, billing service and electronic data processing agents, if you use them.
� Submit “clean” claims, making sure that the right information is on the right form.
пѓ� Submit claims as soon as possible after providing service.
пѓ� Submit claims within the contract filing time limit.
We return claims submitted with incomplete or invalid information and request that the claim be corrected
and resubmitted. Clearinghouses for Electronic Data Interchange (EDI) also reject claims that are
incomplete or invalid. Providers are responsible for working with their EDI vendor to ensure that claims that
error out from the EDI gateway are corrected and resubmitted.
Billing for Pharmaceuticals
Medi-Cal billings for pharmaceuticals dispensed in both professional and institutional settings should
include the following information:
п‚·
National Drug Codes (NDCs)
п‚·
Healthcare Common Procedure Coding System (HCPCS) Code
п‚·
Unit of Measurement
п‚·
Unit Quantity
For more information, log on to the state's Medi-Cal website at: www.medi-cal.ca.gov.
Providers also can contact the Medi-Cal Telephone Service Center at 1-800-541-5555 from 8am-5pm
Monday to Friday.
Billing for Medical Supplies
When billing for Members enrolled in Medi-Cal, Providers are required to include a Universal Product
Number (UPN) , invoices submissions or for Enteral Medical Billing Number (MBN )for claims involving
medical supplies. For more information, please refer to the Department of Health Care Services-Medi-Cal
(www.medi-cal.ca.gov):
Claims & Billing
Claims Processing – McKesson ClaimsXten
For claims processing, Anthem uses claims editing software from McKesson called ClaimsXten. ClaimsXten
incorporates McKesson editing rules that apply plan payment policies. The rules determine whether a claim
should be paid, rejected or require manual processing.
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Provider Manual
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Revision date: December 2014
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Chapter 10: Claims and Billing
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Medi-Cal, Medi-Cal Access Program and MRMIP
The editing rules evaluate Current Procedural Terminology (CPTВ®) and Healthcare Common Procedure
Coding System (HCPCS) codes on the CMS-1500 form. A claim auditing action then determines how the
procedure codes and code combinations will be adjudicated. The auditing action recognizes historical
claims related to current submissions and may result in adjustments to previously processed claims.
Providers can refer to McKesson ClaimsXten rules by logging onto Provider Access, our secure Provider
web portal at www.anthem.com/ca. From the main site, select OTHER ANTHEM WEBSITES: Providers, and
then select “Medical” from the drop-down Login menu to get to the Login page for ProviderAccess. The
site requires registration. If you have not registered, please select Register for ProviderAccess and follow
the prompts to create an account.
ClaimsXten may be updated periodically. Anthem will notify Providers with advance notice as per the
Provider Agreement.
Clear Claim Connection
Clear Claim Connection is a web-based tool that enables Providers to review the claim auditing rules and
clinical rationale of the claim processing software. Providers may access Clear Claim Connection through
the Anthem website in order to prospectively prescreen claims and retrospectively inquire on claim
disposition.
Claims submitted correctly the first time are called “clean,” meaning that all required fields have been filled
in and that the correct form was used for the specific type of service provided.
A claim may be returned if it is submitted with incomplete or invalid information. If you use the Electronic
Data Interchange (EDI), claims will be returned for incomplete or invalid information. They may also be
returned if they aren't submitted with the proper HIPAA-compliant code set. In each case, an error report
will be sent to you, and the claim will not be sent through for payment. You and your staff are responsible
for working with your EDI vendor to ensure that “errored out” claims are corrected and resubmitted.
Generally, there are two types of forms you’ll need for reimbursement. They are:
п‚·
CMS-1500 for professional services
п‚·
CMS-1450 (UB-04) for institutional services
These forms are available in both electronic and hard copy/paper formats. Click on the form name (Where?)
to link to a copy of the form with a general description of each field and the information required.
Please Note: Not correctly or completely filling out the form causes the claim to be returned, resulting in
processing and payment delays.
Claims & Billing
Methods for Submission
There are two methods for submitting a claim:
п‚·
Electronically through Electronic Data Interchange (preferred)
п‚·
Paper or "hard copy"
Electronic submission through Anthem's Electronic Data Interchange is preferred for accuracy, convenience
and speed. Providers will receive notification that an electronic claim has been submitted within 24 hours.
If the claim contains all required information, Anthem enters it into the claims system for processing and
sends you either a Remittance Advice (RA) or a Claims Disposition Notice (CDN) when the claim is finalized.
Clean electronic claims are paid within 21 business days; clean paper claims are paid within 30 business
days. Anthem pays interest on clean claims paid after these time frames.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
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Version 2.1
Revision date: December 2014
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Chapter 10: Claims and Billing
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Claims & Billing
Electronic Claims
Electronic filing methods are preferred for accuracy, convenience and speed. Electronic Data Interchange
(EDI) allows Providers and facilities to submit and receive electronic transactions from their computer
systems. EDI is available for most common health care business transactions.
If you use EDI, you must submit the following information:
п‚·
Billing Provider Name
п‚·
Rendering Provider
п‚·
Legal Name
п‚·
License Number (if applicable)
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Medicare Number (if applicable)
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Federal Provider Tax ID Number
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Medi-Cal ID Number
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National Provider Identifier (NPI)
For EDI claims submissions that require attachments, contact your clearinghouse for guidelines. For more
information on EDI, Providers and vendors may call the Anthem EDI Solutions Helpdesk:
Anthem EDI Solutions Helpdesk:
Hours of Operation:
EDI Solutions E-mail:
1-800-470-9630
Monday to Friday, 5am-1: 30pm
[email protected]
For more detailed information, there is a website dedicated to sharing billing information with Providers and
EDI vendors, including electronic clearinghouses. This information includes details on how to submit, receive
and troubleshoot electronic transactions. To access all EDI manuals, forms and communications, go to:
www.anthem.com/edi.
The following are available online:
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EDI registration information and forms
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EDI contacts and support information
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EDI communications and electronic submission tips
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Information on electronic filing benefits and cost-savings
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Filing instructions for EDI submission of eligibility, benefit and claim status inquiries
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Anthem HIPAA Companion Guide and EDI User Guide with complete information on submitting and
receiving electronic transactions
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Anthem report descriptions
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Lists of clearinghouses, software vendors and billing agencies
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FAQ's about electronic transactions
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Information and links to the Health Insurance Portability and Accountability Act (HIPAA) website
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Contractual agreements with our trading partners
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 10: Page 125
Chapter 10: Claims and Billing
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Claims & Billing
Paper Claims
Paper claims are scanned for clean and clear data recording. To get the best results, paper claims must be
legible and submitted in the proper format. Follow these requirements to speed processing and prevent
delays:
п‚·
Use the correct form and be sure the form meets Centers for Medicare and Medicaid Services
standards.
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Use black or blue ink (do not use red ink, as the scanner may not be able to read it).
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Use the “Remarks” field for messages.
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Do not stamp or write over boxes on the claim form.
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Send the original claim form to Anthem and retain a copy for your records.
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Separate each individual claim form. Do NOT staple original claims together; Anthem will consider
the second claim as an attachment and not an original claim to be processed separately.
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Remove all perforated sides from the form; leave a Вј-inch border on the left and right side of the
form after removing perforated sides. This helps our scanning equipment scan accurately.
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Type information within the designated field. Be sure the type falls completely within the text space
and is properly aligned.
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Hand written claims need to use all capital letters and do not go out side of boxes into red areas.
Use black ink and not markers.
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Don't highlight any fields on the claim forms or attachments; doing so makes it more difficult to
create a clear electronic copy when scanned.
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If using a dot matrix printer, do not use “draft mode” since the characters generally do not have
enough distinction and clarity for the optical scanner to read accurately.
If you submit paper claims, you must include the following Provider information:
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Provider name
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Rendering Provider Group or Billing Provider
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Federal Provider Tax Identification Number (TIN)
п‚·
National Provider Identifier (NPI)
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License number (if applicable)
п‚·
Medicare number (if applicable)
Please Note: Some claims may require additional attachments. Be sure to include all supporting
documentation when submitting your claim. Claims with attachments should be submitted on paper.
Mail paper claims to:
Anthem Blue Cross
P.O. Box 60007
Los Angeles, CA 90060-0007
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 10: Page 126
Chapter 10: Claims and Billing
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Claims & Billing
Paper Claims Processing
All submitted paper claims are assigned a unique Document Control Number (DCN). The DCN identifies and
tracks claims as they move through the claims processing system. This number contains the Julian date,
which indicates the date the claim was received.
Document Control Numbers are composed of 11 digits:
п‚·
2-digit plan year
п‚·
3-digit Julian date
п‚·
2-digit Anthem reel identification
п‚·
4-digit sequential number
Claims entering the system are processed on a line-by-line basis except for inpatient claims, which are
processed on a whole-claim basis. Each claim is subjected to a comprehensive series of checkpoints called
“edits.” These edits verify and validate all claim information to determine if the claim should be paid, denied
or pended for manual review.
The Provider is responsible for all claims submitted with the Provider number, regardless of who completed
the claim. If you use a billing service, you must help ensure that your claims are submitted properly.
Claims & Billing
National Provider Identifier
The National Provider Identifier (NPI) is a 10-digit, all numeric identifier. NPIs are only issued to Providers of
health services and supplies. As a provision of the Health Insurance Portability and Accountability Act of
1996 (HIPAA), the NPI is intended to improve efficiency and reduce fraud and abuse.
There are several advantages to using the Provider NPI for claims and billing:
п‚·
п‚·
п‚·
It allows Providers to bill with only one number
It simplifies the billing process since it is no longer necessary to maintain and use legacy identifiers
for each health care plan
It simplifies making changes to addresses or locations
NPIs are divided into 2 types:
п‚·
п‚·
Type 1: Individual Providers, which includes but is not limited to physicians, dentists and
chiropractors
Type 2: Hospitals and medical groups, which includes but is not limited to hospitals, residential
treatment centers, laboratories and group practices
For billing purposes, claims must be filed with the appropriate NPI for billing, rendering and referring
Providers. Providers may apply for an NPI online at the National Plan and Provider Enumeration System
(NPPES) website: https://nppes.cms.hhs.gov. Or, you can get a paper application by calling NPPES at:
NPPES:
1-800-465-3203
The following websites offer additional NPI information:
п‚·
Centers for Medicare and Medicaid Services:
https://www.cms.gov/Regulations-and-Guidance/HIPAA-AdministrativeSimplification/NationalProvIdentStand/index.html?redirect=/nationalprovidentstand/
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 10: Page 127
Chapter 10: Claims and Billing
п‚·
п‚·
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
National Plan and Provider Enumeration System (NPPES):
https: //nppes.cms.hhs.gov/NPPES/NPIRegistryHome.do
National Uniform Claims Committee:
www.nucc.org
Claims & Billing
Clinical Submissions Categories
The following is a list of claims categories for which we may routinely require submission of clinical
information before or after payment of a claim:
п‚·
Claims involving precertification/Prior Authorization/pre-determination (or some other form of
utilization review) including but not limited to:
o Claims pending for lack of precertification or Prior Authorization
o Claims involving medical necessity or experimental/investigative determinations
o Claims for Injectables requiring Prior Authorization
п‚·
Claims requiring certain modifiers, including local code (HCPCS Level III Interim codes if required
п‚·
Claims involving unlisted codes
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Claims for which we cannot determine from the face of the claim whether it involves a covered
service; thus, benefit determination cannot be made without reviewing medical records, including
but not limited to pre-existing condition issues, emergency service-prudent layperson reviews and
specific benefit exclusions
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Claims that we have reason to believe involve inappropriate (including fraudulent) billing
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Claims that are the subject of an audit (internal or external), including high-dollar claims
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Claims for individuals involved in case management or disease management
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Claims that have been appealed (or that are otherwise the subject of a dispute, including claims
being mediated, arbitrated or litigated)
Other situations in which clinical information might routinely be requested:
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Accreditation activities
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Coordination of benefits
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Credentialing
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Quality improvement/assurance efforts
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Recovery/subrogation
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Requests relating to underwriting (including but not limited to Member or Provider
misrepresentation/fraud reviews and Stop Loss coverage issues)
Examples provided in each category are for illustrative purposes only and are not meant to represent an
exhaustive list within the category.
Claims & Billing
Coordination of Benefits
Anthem may coordinate benefits with any other health care program that covers our Members, including
Medicare. Indicate “Other Coverage” information on the appropriate claim form. If there is a need to
coordinate benefits, include at least one of the following items from the other health care program when
submitting a Coordination of Benefits (COB) claim:
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 10: Page 128
Chapter 10: Claims and Billing
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
п‚·
Third Party Remittance Advice (RA)
п‚·
Third Party Provider Explanation of Benefits (EOB)
п‚·
Notice from third party explaining the denial of coverage or reimbursement
COB claims received without at least one of these items will be mailed back to you with a request to submit
to the other health care program first. Please make sure that the information you submit explains all coding
listed on the other carrier’s RA or letter. We cannot process the claim without this specific information.
The filing limits for COB claims are as follows:
п‚·
180 Days: For hospitals, institutions and professional services Providers
п‚·
365 Days: For ancillary service Providers
п‚·
Claims follow-up resubmissions are subject to the 90-day resubmission filling limit
Claims & Billing
Claim Forms and Filing Limits
Claims must be submitted within the contracted filing limit to be considered for payment. Claims submitted
after that time period will be denied.
Determine filing limits as follows:
п‚·
If Anthem is the primary payer, use the length of time between the last date of service on the claim
and Anthem's receipt date.
п‚·
If Anthem is the secondary payer, use the length of time between the other payer’s notice or
Remittance Advice (RA) date and Anthem's receipt date.
Please Note: Anthem is not responsible for a claim never received. And if a claim is submitted inaccurately,
prolonged periods before resubmission may cause you to miss the filing deadline. Claims must pass basic
edits in order to be considered received. To avoid missing deadlines, submit “clean” claims as soon as
possible after delivery of service.
Claims & Billing
Filing and Reimbursement Limits for Medi-Cal Claims
In order for Providers to be reimbursed fully for professional Medi-Cal claims, those claims must be
submitted within 180 days of the date of service. Please note: In the event of an inconsistency between
information contained in this Provider Manual and the Agreement between you or your facility and
Anthem, the Agreement shall govern.
Reimbursement for professional (excluding 365 Days: for ancillary services) claims submitted between 180
and 365 days of date of service will be reduced by the following amounts:
п‚·
25 percent for claims submitted seven through nine months after the month of service or
п‚· 50 percent for claims submitted 10 through 12 months after the month of service.
Pursuant to the California Welfare and Institutions Code (W&I) Section 14115, DHCS allows for the
following four exceptions to the six-month billing limit:
п‚·
If the patient has failed to identify himself or herself as a Medi-Cal beneficiary within four months
after the month of service.
п‚·
If a Provider has submitted a bill to a liable third party, the Provider has one year after the month of
service to submit the bill for payment.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 10: Page 129
Chapter 10: Claims and Billing
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
п‚·
If a legal proceeding has commenced in which the Provider is attempting to obtain payment from a
third party, the Provider has one year to submit the bill after the month in which the services have
been rendered.
п‚·
If Anthem finds that the delay in submission of the bill was caused by circumstances beyond the
control of the Provider.
Anthem does not reimburse claims submitted more than one year after the date of service.
Providers who have questions about claims submittal timelines can call our Customer Care Center at
1-800-407-4627 (outside L.A. County), or 1-888-285-7801 (inside L.A. County) Monday through Friday from
7 a.m. to 7 p.m.
Other Filing Limits
Action
Description
Time Limit to File
Third Party
Liability (TPL) or
Coordination of
Benefits (COB)
If the claim has TPL or COB and
requires submission to a third
party before submitting to us,
the filing limit starts from the
date on the notice or Remittance
Advice (RA) from the third party.
From the date of notice or RA from the third party, follow
the applicable claim filing limits.
Checking Claim
Status
Claim status may be checked any
time on ProviderAccess, the
Provider home page, or by
calling the Customer Care Center
IVR System.
After 30 business days from the Plan's receipt of a clean
claim, submit a Claim Follow-Up Form.
Claim Follow-Up
Form or
Mailback Form
To submit a corrected claim
following the Plan's request for
more information, correction to
a claim, or to follow up a claim
that has not been paid, denied or
contested.
Provider must return request information to the Plan within
90 days from the date of the Plan's request for correction.
Provider Dispute
Providers may request a claim
reconsideration in writing with a
Provider Dispute Resolution
Request Form.
The request for claim reconsideration must be received
within 365 days from the receipt of the Plan's RA.
Plan Response
to Provider
Dispute
Resolution
Request
The Plan's response time to
investigate and make a
determination based on
guidelines.
The Plan sends acknowledgement within 15 days of receipt
of dispute.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Determination is made within 45 business days from the
Plan's receipt of dispute or amended dispute.
Version 2.1
Revision date: December 2014
Chapter 10: Page 130
Chapter 10: Claims and Billing
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Claims & Billing
Claims Processing
Once we receive a claim, the claim is assigned a unique Document Control Number (DCN). The DCN
identifies and tracks claims as they move through the claims processing system. DCNs are composed of 11
digits:
п‚·
п‚·
п‚·
п‚·
2-digit Plan year
3-digit Julian date
2-digit reel identification
4-digit sequential
Claims entering the system are processed on a line-by-line basis, except for inpatient claims. Inpatient claims
are process on an entire claim basis. Each claim is subjected to a comprehensive series of checkpoints called
"edits." The edits verify and validate all claim information to determine if the claim should be paid, denied or
suspended for manual review.
Please Note: Providers are responsible for all claims submitted with their Provider number, regardless of
who completed the claim. Providers using billing services must ensure that their claims are handled
properly.
Claims & Billing
Claims Returned for Additional Information
Anthem will send you a request for additional or corrected information when the claim cannot be processed
due to incomplete, missing or incorrect information.
The request includes a form that allows you to return the requested information in an easy-to-follow
format. We call this a Mailback Form. Providers have 90 days from the date on the Mailback Form to submit
the corrected claim information. If the Provider does not resubmit within this time frame, the claim is
denied.
Claims & Billing
Common Reasons for Rejected and Returned Claims
Many of the claims returned for further information are returned for common billing errors. The following
grid lists the most common errors.
Problem
Explanation
Resolution
Member ID
Number
Incomplete
The state provides ID cards to the Member in
addition to our ID card. The Member's Plan ID
number is called the CIN number. It includes a
three-digit alpha prefix, followed by 10-14
numerical digits.
Make sure to use the Member's CIN number
from his or her paper ID card, not the number
from the state's card.
Duplicate
Claim
Submission
Duplicate claims are submitted before the
applicable processing time frame has passed.
Wait to resubmit a claim until the appropriate
time frame for processing has passed.
Overlapping services dates for the same
service create a question about duplication.
Then, look up claim status on the Provider
website or use the IVR phone system to check
claim status.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 10: Page 131
Chapter 10: Claims and Billing
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Problem
Explanation
Resolution
Authorization
Number
Missing or
Doesn't Match
Services
The authorization number is missing or the
approved services do not match the services
described in the claim.
Confirm that the authorization number is on the
claim form (CMS-1500 Box 24 and CMS 1450
Box 63) and that the approved services match
the provided services.
Missed Filing
Limit
The time frame for submitting a claim for
reimbursement is determined by the
applicable Anthem State Sponsored Business
Provider Agreements and the type of services
provided: Professional, ancillary or
institutional.
Be sure to submit the claim within:
Missing Codes
for Required
Service
Categories
Current HCPCS and CPT Manuals must be used
because changes are made quarterly or
annually. Manuals may be purchased at any
technical bookstore or call the American
Medical Association to order them.
Make sure all services are coded with the
correct codes. Check the codebooks or ask
someone in your office familiar with coding.
Unlisted Code
for Service
Some procedures/services do not have an
associated code, so an unlisted procedure
code is used.
Anthem needs a description of the procedure
and medical records when appropriate in order
to calculate reimbursement. For DME that is By
Report, an invoice and MSRP catalog page is
required for dates of service on or after January
01, 2013. For, prosthetic devices, hearing aids,
or blood products, we require a manufacturer's
invoice.
By Report
Code for
Service
Procedure or service information is missing.
Anthem needs a description of the procedure
and medical records when appropriate to
calculate reimbursement. For DME that is By
Report, an invoice and MSRP catalog page is
required for dates of service on or after January
01, 2013. For, prosthetic devices hearing aids
or blood products, we require a manufacturer's
invoice. For drugs and injections, we require the
NDC number.
Unreasonable
Numbers
Submitted
Unreasonable numbers, such as "9999," may
appear in the Service Units fields.
Be sure to check your claim for accuracy before
submission.
Submitting
Batches of
Claims
Stapling claims together can make the
subsequent claims appear to be attachments
rather than individual claims.
Make sure each individual claim is clearly
identified and not stapled to another claim.
Incorrect
Return of
Requested
Information
When we request additional information, we
include a Mailback Form in the request.
Be sure to attach records or the corrected claim
to the original Mailback Form. Do not reattach a
new claim copy. Send each Mailback Form in a
separate envelope to be sure each is identified
as an individual response.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
180 days from date of service for professionals
(CMS-1500)
180 days from date of service in institutions
(CMS-1450)
Version 2.1
Revision date: December 2014
Chapter 10: Page 132
Chapter 10: Claims and Billing
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Problem
Explanation
Resolution
Nursing Care
Nursing charges are included in the hospital
and outpatient care charges. Nursing charges
that are billed separately are considered
unbundled charges and are not payable. Also,
we will not pay claims using different room
rates for the same type of room to adjust for
nursing care.
Do not submit bills for nursing charges.
Hospital
Medicare ID
Missing
A Medicare ID number is required for claim
processing. Hospitals claim at their
appropriate contracted rates.
On the CMS-1450 Form, hospitals must enter
their Medicare ID number in Box 64.
Claims & Billing
Claims Filed With Wrong Plan
If you file a claim with the wrong insurance carrier, Anthem will process your claim without denying it for
failure to file within the filing time limits if:
п‚·
п‚·
There is documentation verifying that the claim was initially filed in a timely manner
The corrected claim was filed within 90 days of the date of the other carrier’s denial letter or
Remittance Advice (RA) form
Claims & Billing
Payment of Claims
Once we receive a claim, the following steps are taken:
1. Anthem processing systems analyze and validate the claim for Member eligibility, covered services
and proper formatting.
2. Anthem processing systems validate billing, rendering and referring Provider information against
Anthem and DHCS files.
3. Anthem generates a Remittance Advice (RA), summarizing services rendered and payer action
taken.
4. Anthem sends the appropriate payment to the Provider.
Anthem will finalize a clean electronic claim within 21 days from the date the claim is received. Clean paper
claims are paid within 30 days.
Claims & Billing
Electronic Remittance Advice
Anthem offers secure electronic delivery of remittance advices, which explain claims in their final status.
This service is offered through Electronic Data Interchange (EDI). For more information, Providers and
vendors may call the Anthem EDI Solutions Helpdesk:
Anthem EDI Solutions Helpdesk:
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
1-800-470-9630
Version 2.1
Revision date: December 2014
Chapter 10: Page 133
Chapter 10: Claims and Billing
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Claims & Billing
Electronic Funds Transfer
Anthem allows Electronic Funds Transfer (EFT) for claims payment transactions. This means that claims
payments can be deposited directly into a previously selected bank account. Providers can enroll in this
service by contacting the Anthem EDI Solutions Helpdesk:
Anthem EDI Solutions Helpdesk:
1-800-470-9630
Claims & Billing
Monitoring Submitted Claims
Claims status can be monitored by doing the following:
п‚·
Monitor claim status online via Availity: www.availity.com.
п‚·
Monitor claim status through the Customer Care Center's Interactive Voice Response (IVR) at the
contact numbers listed at the beginning of this chapter.
Please Note: The Interactive Voice Response (IVR) accepts either your National Provider Identifier (NPI) or
your Federal Tax Identification Number (TIN) for Provider ID. Should the system not accept those numbers,
it will redirect your call to the Customer Care Center. For purposes of assisting you, we may ask again for
your TIN.
Claims & Billing
Claims Follow-Ups/Resubmissions
Providers can initiate follow-up action to determine claim status if there has been no response from Anthem
within 30 days of the Plan's receipt of the claim. To follow up on a claim, go online to the Availity Health
Information Network. To register for Availity, take the following steps:
1.
2.
3.
4.
5.
Go to www.availity.com
Click on Register Now
Complete the online registration wizard
Print, sign and fax the application
You will receive email from Availity with a temporary password and next steps
When resubmitting a claim, take the following steps:
1.
2.
3.
4.
5.
Complete all required fields as originally submitted and mark the change(s) clearly.
Write or stamp "Corrected Claim" across the top of the form.
Attach a copy of the EOB and state the reason for resubmission.
Attach all supporting documentation.
Send to:
Claim Follow-Up
Anthem Blue Cross
P.O. Box 60007
Los Angeles, Ca. 90060-0007
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 10: Page 134
Chapter 10: Claims and Billing
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Claims & Billing
Claims Overpayment Recovery Procedure
Anthem seeks recovery of all excess claims payments from the person or entity to whom the benefit check
is made payable. When an overpayment is discovered, Anthem initiates the overpayment recovery process
by sending written notification.
If you are notified by Anthem of an overpayment or discover that you have been overpaid, mail the check
along with a copy of the notification or other supporting documentation within 30 days to the following
address:
Anthem Blue Cross
P.O. Box 92420
Cleveland, OH 44193
If Anthem does not hear from you or receive payment within 30 days, the overpayment amount is deducted
from future claims payments. In cases where Anthem determines that recovery is not feasible, the
overpayment is referred to a collection service.
Claims & Billing
Claims Disputes
If a Provider does not agree with the outcome of a claim decision, the Provider can file a Provider Dispute
Resolution (PDR) request with Anthem. The request must be submitted in writing within 365 days from the
date of the Provider's receipt of our Remittance Advice notice. The Provider Resolution Request Form is
available in the Forms Library on the Provider Resources page our website: www.anthem.com/ca. For
information on how to access the Provider Resources page of our website, please see Chapter 1: How to
Access Information, Forms and Tools on Our Website.
To file a dispute, include the following information:
п‚·
п‚·
п‚·
The completed Provider Dispute Resolution Request Form with all points of contention itemized
and explained
A copy of the original CMS 1500 or CMS-1450 claim form
All supporting documents the Provider deems pertinent or that Anthem has requested
Mail the Provider Dispute Resolution Request Form and supporting documentation to:
Anthem Blue Cross
P.O. Box 60007
Los Angeles, Ca. 90060-0007
Anthem will send an acknowledgement or receipt to Providers within 15 business days from the date the
Provider dispute was submitted. Then we take one of the following steps:
п‚·
If the PDR results in reimbursement, we will send an Overturn Letter within 45 business days of the
Plan's receipt of the dispute request. The Provider will also receive a corrected Remittance Advice
notice.
п‚·
If no reimbursement is made, we will send an Uphold Letter within 45 business days of the Plan's
receipt of the dispute request.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 10: Page 135
Chapter 10: Claims and Billing
Anthem Blue Cross
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Claims & Billing
Capitated Group Claims Processing
When claims processing is a delegated activity, Anthem oversees the processing and dispute resolution to
ensure that both are conducted in a timely manner and in accordance with state/federal regulations and
contractual agreements.
Groups must have written procedures for claims processing available for review. These procedures are
outlined in your Anthem Blue Cross State Sponsored Business Group Agreement. These procedures and
disclosures must comply with state/federal laws and regulations and our contractual standards and
requirements. They must also be made available upon request by Anthem or a regulatory agency.
Group Claims Processing Systems must identify and track all claims activities, including claims disputes and
resolutions, and be able to deliver monthly reports. Groups must be able to identify and acknowledge the
receipt of each claim, whether or not complete, and disclose the recorded date of receipt in the same
manner as the claim was submitted.
п‚·
If the claim was received electronically, the group must provide acknowledgement within two
business days of receipt of the claim.
п‚·
If the claim was a paper claim, the group must provide acknowledgement within 15 business days of
receipt of the claim.
Groups must pay a clean claim (or a portion thereof) or contest or deny a claim (or a portion thereof) within
45 business days of receipt of the claim (or within contractual timeframes which comply with the
timeframes set forth in this section). The group’s request for additional information must be sent to the
Provider of service with a due date for the requested information.
п‚·
Payment of a clean claim or notification of a denial must be sent, accompanied by a Remittance
Advice (RA), to the Provider of service within 45 business days of the date a claim is received.
п‚·
The date of payment or notification of denial is the postmarked date of the payment.
п‚·
The Provider and Member must be notified if a claim is denied, adjusted or contested. The
notification must include an understandable written explanation of the reasons for the denial,
adjustment or contested elements.
Groups must have a dispute resolution mechanism in place that allows Providers to file a dispute within 365
days of receipt of an RA. All disputes must be resolved within 45 business days of the group’s receipt of the
dispute or as required by applicable state/federal law.
п‚·
If a group determines that a claim was overpaid, the group must notify the Provider in writing of the
overpayment.
п‚·
The written notice must identify the claim, the name of the Member, the date of service and a clear
explanation of the basis upon which the group believes the amount paid was in excess of the
amount due, including interest and penalties.
п‚·
Providers have 30 days from the receipt of the notice of the overpayment to contest or reimburse
the overpayment.
The responsibility for claims payment as outlined above continues until all claims have been paid or denied
for services rendered pursuant to your Anthem Blue Cross State Sponsored Business Group Agreement.
For questions related to delegation of claims processing activities, contact your group administrator.
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Claims & Billing
Capitated Group Encounter Data Reporting
Capitated groups delegated for claims processing must submit all encounter data electronically to us on a
monthly basis. Encounters must be reported by the 10th day of the month for all encounters for the
preceding 90 days.
For example, encounter data submitted on July 10 should reflect encounters from April 1 through July 1.
California's DHCS requires that all encounter data be submitted on time.
Encounter Data File Format
Provide encounter data to Anthem in a proprietary format, except for L.A. Care Health Plan Members. For
those Members, submit encounter data in the latest X12N37 HIPAA-compliant format.
For questions about encounter data reporting, contact the appropriate Customer Care Center and ask to be
transferred to the Data Analysis Department. The contact information for our Customer Care Centers is
listed at the beginning of this chapter.
Claims & Billing
CMS-1500 Claim Form
All Providers and Vendors should bill us using the most current version of the CMS-1500 claim form.
Claims & Billing
CMS-1500 Claim Form Fields
Field #
Title
Explanation
Field 1
Medicaid/Medicare/Other ID
If the claim is for Medi-Cal, put an X in the Medicaid box. If
Member has both Medi-Cal and Medicare, put an X in both
boxes. Attach a copy of the form submitted to Medicare to the
claim.
Field 1a
Insured's ID Number
From the Plan Member's ID card. Be sure to use the Member's
CIN number from the paper ID card, not the number from the
state's card.
Field 2
Patient's Name
Enter last name first, then first name and middle initial (if
known). Do not use nicknames or full middle names.
Field 3
Patient's Birth Date
Enter date of birth as MM/DD/YY. If the full date of birth is not
available, enter the year, preceded by 01/01.
Field 4
Insured's Name
"Same" is acceptable if the insured is the patient.
(Not required by Medi-Cal)
Field 5
Patient's Address/Telephone
Number
Enter complete address. Include any unit or apartment
number. Include abbreviations for road, street, avenue,
boulevard, place, etc. Enter patient's phone number, including
area code.
Field 6
Patient Relationship to Insured
The relationship to the Member, such as self, spouse, children
or other.
(Not required by Medi-Cal)
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Field #
Title
Explanation
Field 7
Insured's Address/Phone Number
"Same" is acceptable if the insured is the patient.
(Not required by Medi-Cal)
Field 8
Patient Status
Check patient's status (single, married, other, employed, fulltime student or part-time student). Check all that apply.
Field 9
Other Insured's Name
If there is other insurance coverage in addition to the
Member's coverage, enter the name of the insured.
Field 9a
Other Insured's Policy or Group
Number
Name of the insurance with the group and policy number.
Field 9b
Other Insured's Date of Birth
Enter date of birth in the MM/DD/YY format.
Field 9c
Employer's Name or School Name
Name of other insured's employer or school.
Field 9d
Insurance Plan Name or Program
Name
Name of Plan carrier.
Field 10
Patient's Condition Related To
Include any description of injury or accident, including whether
it occurred at work.
Field 10a
Related to Employment?
Y or N. If insurance is related to Workers Compensation, enter
Y.
Field 10b
Related to Auto Accident/Place?
Y or N. Enter the state where the accident occurred.
Field 10c
Related to Other Accident?
Y or N.
Field 10d
Reserved for Local Use
If applicable, use for Member copayment.
Field
11a-b
Insured's Policy Group of FECA
Number, Date of Birth, Sex,
Employer or School Name
Complete information about Insured, even if same as Patient.
Field 14
Date of Current
Injury, Illness or Pregnancy
Field 21
Diagnosis or Nature of Illness or
Injury
Enter the appropriate diagnosis code or nomenclature. Check
the manual or ask a coding expert.
Field 24a
Date(s) of Service
If dates of service cross over from one year to another, submit
two separate claims: For example, one claim for services in
2012, one claim for services in 2013.
Field 24b
Place of Service
This is a two-digit code. Use current coding as indicated in the
CPT manual.
Field 24d
Procedure, Services or Supplies
Enter the appropriate CPT codes or nomenclature. Indicate
appropriate modifier when applicable. Do NOT use NOC Codes
unless there is no specific CPT code available. If using an NOC
code, include a narrative description.
Field 24e
Diagnosis Code
Use the most specific ICD-9 Code available.
Field 24f
Charges
Charge for each single line item.
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Field #
Title
Explanation
Field 24g
Days or Units
If applicable.
Field 24h
EPSDT Family Plan
Enter Y for EPSDT or N for non-EPSDT.
Field 25
Federal Tax ID Number
Enter the 9-digit number.
Field 28
Total Charge
Total of line item charges.
Field 31
Full Name and Title of Physician or
Supplier
Actual signature or typed/printed designation is acceptable.
Field 32
Provider Servicing Address
Include suite or office number. Include abbreviations for road,
street, avenue, boulevard, place or other common street name
endings.
Field 33
Physician's or Supplier's Billing
Name
Provider Identification Number (the number Anthem assigns to
the Provider.)
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CHAPTER 11: BILLING PROFESSIONAL & ANCILLARY CLAIMS
Medi-Cal Customer Care Center:
Medi-Cal Customer Care Center:
MAP/MRMIP Customer Care Center:
1-800-407-4627 (Outside L.A. County)
1-888-285-7801 (Inside L.A. County)
1-877-687-0549
Billing Professional & Ancillary Claims
Overview
This chapter will be divided into two sections:
п‚·
п‚·
Billing Requirements for Professional Claims
Billing Requirements for Ancillary Claims
Standardized code sets must be used. The Healthcare Common Procedure Coding System (HCPCS),
sometimes referred to as the National Codes, provides coding for a variety of services. HCPCS consists of
two principal subsystems, referred to as Level 1 and Level 2:
пѓ� Level 1: The Current Procedural Terminology (CPT) codes maintained by the American Medical
Association (AMA).
п‚· CPT codes are represented by five numeric digits.
пѓ� Level 2: Other codes that identify products, supplies and services not included in the CPT codes, such as
ambulance and Durable Medical Equipment (DME). These are sometimes called the alphanumeric
codes because they consist of a single alphabetical letter followed by four numeric digits.
п‚· Products, supplies and services NOT included in the CPT codes are represented by a single
alphabetical letter followed by four numeric digits.
In addition to the HCPCS (national) codes, the California Department of Health Care Services (DHCS)
created a separate set of codes and modifiers for its Medi-Cal Program, sometimes called Local Codes.
These codes and modifiers identify services and products specific to Medi-Cal.
Special professional and ancillary billing instructions include the following:
Physician License Number: Indicate the rendering physician's state-issued license number in Box 24J of the
CMS-1500 form. Missing or invalid license numbers may result in nonpayment.
Mid-level Practitioners: Indicate the name and license number in Box 19 of the CMS-1500 form; the
supervising physician's license number should be entered in Box 24J. The following are defined as mid-level:
п‚·
п‚·
п‚·
Physician Assistants
Nurse Practitioners
Certified Nurse Midwives
Modifier Codes: Use modifier codes when appropriate with the corresponding Local code (Medi-Cal HCPCS
Level III Interim code), HCPCS or CPT codes. For paper claims, all modifiers should be billed immediately
following the procedure code in Box 24D of the CMS-1500.
Prior Authorization Number: Indicate the Prior Authorization number in Box 23 of the CMS-1500 form.
Anthem will deny claims with medical records attached in lieu of the required Prior Authorization number.
There are certain exceptions to the Prior Authorization requirement. Professional and facility claims for
emergency services are not denied due to lack of prior authorization. Emergency services are determined by
diagnosis codes and/or services billed.
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Member ID Number: Use the Member's Client Index Number (CIN) when billing, whether submitting
electronically or on paper. It is important to use the Member's Plan ID card number, not the number on the
identification card issued by the state.
On-Call Services: Insert On-Call for PCP in Box 23 of the CMS-1500 form when the rendering physician is not
the PCP, but is "covering for" or has received permission from the PCP to provide services that day.
Billing Professional & Ancillary Claims
Anesthesia
Providers submitting anesthesia claims via Electronic Data Interchange (EDI) should use the following
guidelines:
пѓ� Use the appropriate ASA CPT Anesthesia code (00100-01999) with the appropriate modifier.
пѓ� Indicate the actual time of the service rendered in minutes in the 465A record segment, using an MJ
qualifier. The MJ qualifier equals the minutes billed.
Providers submitting anesthesia claims on paper should use the following guidelines:
пѓ� Use the appropriate ASA CPT Anesthesia code (00100-01999) with the appropriate modifier.
пѓ� Indicate the actual time ("hands-on time") of the service rendered in minutes in Field 24G of the CMS1500 form. This is particularly important for anesthesia code OB 01967.
пѓ� Do not report the base units on claims.
Billing Professional & Ancillary Claims
Behavioral Health
For information about Anthem’s Behavioral Health services, please see Chapter 5: Behavioral Health
Services.
Billing Professional & Ancillary Claims
California Children's Services (CCS)
Approved California Children's Services Providers must submit claims on the appropriate form to the local
CCS Program according to the terms of their CCS agreement. CCS is the primary payer for CCS-eligible
diagnosis; Anthem does not provide authorization for those conditions.
All Providers, both in- and out-of-network, are obligated to follow CCS guidelines, including the following:
пѓ� Refer CCS-eligible or potentially eligible conditions to CCS and Anthem within 24 hours or the next
business day.
пѓ� Use CCS network physicians and hospitals. Non-CCS-paneled hospitals must contact CCS immediately for
authorization of inpatient Members who are not stable for transfer to a CCS-paneled hospital.
Anthem will not reimburse claims for CCS-eligible conditions denied by CCS for noncompliance with CCS
Program requirements. In addition, Providers may not seek additional payment or compensation from
Members for any of the following:
п‚·
п‚·
п‚·
CCS-covered services
CCS-denied claims due to failure to submit the application within CCS time frames
CCS-denied claims due to failure to use CCS network physicians or hospitals
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Anthem will reimburse for all health care services unrelated to the CCS-covered condition. We do not
reimburse for services related to a potentially medically eligible condition or for care that is related to a
condition that has been qualified by the local CCS Program.
For more information of billing requirements for CCS, contact our Utilization Management department at:
Medi-Cal:
MAP and MRMIP:
1-888-831-2246
1-877-273-4193
Billing Professional & Ancillary Claims
Child Health and Disability Prevention Program (CHDP)
The Child Health and Disability Prevention Program (CHDP) is a California state program that provides
preventive health services for children and youth enrolled in the Medi-Cal program. These services should
be rendered by Vaccines for Children (VFC) program approved and CHDP-certified Providers.
Billing guidelines are as follows:
пѓ� Use the CMS-1500 claim form or electronic submission.
пѓ� Use National standard CPT-4/HCPCS Codes and the Medi-Cal modifier SL (used with VFC vaccine codes)
for all program services
пѓ� Use the Provider's original signature and the correct county-specific Prepaid Project Code, which
prevents incorrect reporting of encounter data.
п‚· Member or parent/guardian
п‚· The Member's medical record
Anthem has partnered with vendor 4eGuru to provide free access to the Anthem CHDPGateway portal for
CHDP PM-160 Information Only submissions.
п‚·
Providers must register onto the Anthem CHDPGateway portal at
www.chdpgateway.com/anthem/. Registration and use of the portal for CHDP PM-160
“Information Only” form submissions to Anthem is free to Anthem providers.
п‚·
Once the provider completes the registration, he/she can log onto the portal again to complete and
submit CHDP PM160 Information Only forms.
пѓ� Anthem will report this data to the State and appropriate county CHDP department.
� Providers must provide copies of the CHDP PM-160 “Informaton Only” form to:
п‚·
The Member or parent/guardian
п‚·
The Member's medical record
CHDP Diagnosis Codes
CHDP diagnosis coding tables are divided into the following categories:
п‚·
п‚·
п‚·
п‚·
п‚·
Primary Diagnosis
History and Physical Examinations
Health Screening Procedures
Clinical Laboratory Tests
Immunizations & Vaccines
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When billing for CHDP services, use the following codes for Primary Diagnosis:
CHDP CPT Codes: Primary Diagnosis
Description
V20.2
For children (newborn to 17 years of age)
V70.0
For adults (18-21 years of age)
When billing for CHDP services, use the following codes for History and Physical Examinations:
CHDP CPT Codes:
History and Physical Exams
Description
99385
Adolescent (Ages 18-39) New Patient or Extended Visit
99384
Adolescent (Ages 12-17) New Patient or Extended Visit
99383
Late Childhood (Ages 5-11) New Patient or Extended Visit
99382
Early Childhood (Ages 1-4) New Patient or Extended Visit
99381
Infant (Birth to 11 Months) New Patient or Extended Visit
99395
Adolescent (Ages 17-39) Health Assessment Routine Visit
99394
Adolescent (Ages 12-17) Health Assessment Routine Visit
99393
Late Childhood (Ages 5-11) Established Patient
99392
Early Childhood (Ages 1-4) Established Patient
99391
Infant (Birth to 11 Months) Established Patient
Please Note: Primary Care School-Based Clinics (SBC) follow the same claims and billing guidelines as PCP
services.
When billing for CHDP services, use the following codes for PCP Health Screening Procedures:
CHDP CPT Codes:
Health Screening Procedures
Description
99173
Snellen Eye Test equivalent visual Acuity Test: 3-18 Years of Age
92552
Bi-Annual Hearing Tests: Audiometric Pure Tone Audiometry
86580
PPD Screening-TB: Mantoux Test
When billing for CHDP services, use the following codes for Clinical Laboratory Tests:
CHDP CPT Codes:
Clinical Laboratory Tests
Description
99830
Hemoglobin or Hematocrit
81003
Urine "Dipstick"
81007
Urinalysis, Routine, Complete
85660
Sickle Cell Status (Hemoglobin Electrophoresis)
83655 (26/TC)
Lead Blood Level
86592
VDRL, RPR, ART
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CHDP CPT Codes:
Clinical Laboratory Tests
Description
87590
Gonorrhea (GC) Test
88150
Pap Smear
84030
Phenylketonuria (PKU) Blood Test (Under 1 Month of Age)
82947
Blood Glucose Assay
82465
Total Cholesterol
87110
Chlamydia Test
87177
Ova and/or Parasites
Z5220
Lab Collection and Handling Fee
Immunizations and Vaccines:
All Medi-Cal Providers who administer vaccines to children under 19 years of age must be enrolled in the
Vaccines for Children (VFC) program. When billing immunizations provided to you by the VFC program, use
the following guidelines:
пѓ� Medi-Cal modifier (lal code "SL" modifier must be used with the appropriate CPT code on each line of
Box 24D of the CMS-1500 form.
пѓ� On another line of Box 24D, use the appropriate CPT code for administration fee code of the vaccine or
immunization.
When billing immunizations not covered by the VFC program, use the following guidelines:
пѓ� Use the appropriate CPT code on 1 line of Box 24D and the appropriate administration procedure code
on the next line of Box 24D.
пѓ� Do not use the "SL" modifier.
When billing for CHDP services, use the following codes for Immunizations and Vaccines:
Please Note: For Members between the ages of 19 and 21, use the appropriate CPT codes and
corresponding administration fee codes for CHDP vaccines. Do not use the "SL" modifier. Both services are
reimbursable.
CHDP CPT Codes:
Immunizations and
Vaccines (PCPs)
Description
90632
Hepatitis A Vaccine, adult dosage, intramuscular
90633
Hepatitis A Vaccine, pediatric/adolescent dosage (2 dose schedule), intramuscular
90634
Hepatitis A Vaccine, pediatric/adolescent dosage (3 dose schedule), intramuscular
90636
Hepatitis A and Hepatitis B Vaccine (HepA-HepB), adult dosage, intramuscular
90645
Haemophilus Influenza B Vaccine (Hib), HbOC conjugate (4 dose schedule), intramuscular
90646
Haemophilus Influenza B Vaccine (Hib), PRP-D conjugate, for booster use only,
intramuscular
90647
Haemophilus Influenza B Vaccine (Hib), PRP-OMP conjugate (3 dose schedule),
intramuscular
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CHDP CPT Codes:
Immunizations and
Vaccines (PCPs)
Description
90648
Haemophilus Influenza B Vaccine (Hib), PRP-T conjugate (4 dose schedule), intramuscular
90649
Human Papilloma Virus (HPV), Types 6, 11, 16, 18 (quadrivalent), (3 dose schedule),
intramuscular. To include "permissive use" in males
90655
Influenza virus vaccine, split virus, preservative free, for children 6-35 months of age,
intramuscular
90657
Influenza virus vaccine, split virus, for children 6-35 months of age, intramuscular
90658
Influenza virus vaccine, split virus, for use in individuals 3 years of age and older,
intramuscular
90669
Pneumococcal conjugate vaccine, polyvalent, for children under 5 years, intramuscular
90680
Rotavirus Vaccine (Rota Teq), oral (3 dose)
90681
Rotavirus Vaccine, oral (2 dose schedule)
90696
Diphtheria, tetanus toxoids, acellular pertussis vaccine and poliovirus vaccine, inactivated
(DTaP-IPV), when administered to children 4-6 years of age, intramuscular
90698
Diphtheria, tetanus toxoids, acellular pertussis vaccine, haemophilus influenza Type B, and
poliovirus vaccine, inactivated (DTaP-Hib-IPV), for use in individuals 6 months to 4 years of
age, intramuscular
90700
Diphtheria, tetanus toxoids, acellular pertussis vaccine (DTaP), for use in individuals
younger than 7 years, intramuscular
90702
Diphtheria and tetanus toxoids (DT) absorbed for use in individuals younger than 7 years,
intramuscular
90703
Tetanus toxoid absorbed, intramuscular
90705 (Not a benefit)
Measles virus vaccine, live, for subcutaneous use
90706
Rubella virus vaccine, live, for subcutaneous use
90707
Measles, mumps and rubella virus vaccine (MMR), live, for subcutaneous use
90712
Poliovirus vaccine, any types, OPV, live, for oral use
90713
Poliovirus vaccine, inactivated, IPV, for subcutaneous use
90714
Tetanus and diphtheria toxoids (Td), absorbed, preservative-free, for use in individuals 7
years and older, intramuscular
90715
Tetanus, diphtheria toxoids and acellular pertussis vaccine (TdaP), for use in individuals 7
years and older, intramuscular
90716
Varicella virus vaccine, live, for subcutaneous use
90720
Diphtheria, tetanus toxoids and whole cell pertussis vaccine and Haemophilus influenza B
vaccine (DTP-Hib), intramuscular
90721
Diphtheria, tetanus toxoids and acellular pertussis vaccine and Haemophilus influenza B
vaccine (DtaP-HIB), intramuscular
90723
Diphtheria, tetanus toxoids and acellular pertussis vaccine, Hepatitis B and poliovirus
vaccine, inactivated (DtaP-HepB-IPV), intramuscular
90732
Pneumococcal polysaccharide vaccine, 23-valent, adult or immuno-suppressed patient
dosage, for use in individuals 2 years or older, for subcutaneous or intramuscular
90733
Meningococcal polysaccharide vaccine (any groups), for subcutaneous use
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CHDP CPT Codes:
Immunizations and
Vaccines (PCPs)
Description
90734
Meningococcal conjugate vaccine, serogroups A, C, Y and W-135 (tetravalent),
intramuscular
90743
Hepatitis B vaccine, adolescent (2-dose schedule), intramuscular
90744
Hepatitis B vaccine, pediatric/adolescent dosage (3-dose schedule), intramuscular
90746
Hepatitis B vaccine, adult dosage, intramuscular
90748
Hepatitis B and Haemophilus influenza B vaccine (HepB-Hib), intramuscular
When billing for VFC/CHCP services, use the following Administration Fee Codes:
VFC/CHDP CPT
Codes:
Description
90460
Immunization administration through 18 years of age via any route of administration with
counseling by physician or other qualified health care professional, first vaccine/toxoid
component
90461
Immunization administration through 18 years of age via any route of administration with
counseling by physician or other qualified health care professional, each additional
vaccine/toxoid component (list separately in addition to code for primary procedure)
90471
Immunization administration (includes percutaneous, intradermal, subcutaneous or
intramuscular injections, 1 vaccine (single or combination vaccine/toxoid)
90472
Each additional injection (single or combination vaccine/toxoid), per day (list separately in
addition to code for primary procedure)
90473
Immunization administration by intranasal or oral route, 1 vaccine (single or combination
vaccine/toxoid)
90474
Each additional vaccine (single or combination vaccine/toxoid). List separately in addition
to code for primary procedure. Use 90474 in conjunction with 90471 or 90473.
Billing Professional & Ancillary Claims
Comprehensive Perinatal Services Program (CPSP)
Only Comprehensive Perinatal Services Program (CPSP)-certified Providers can bill for CPSP services. All
claims must contain CPSP-specific codes.
Maternity Services:
All perinatal service Providers must offer CPSP services to our Members. If the Provider is not CPSP-certified
and the Member chooses to participate in CPSP services, the Member must be referred to a CPSP Provider
for those supplemental services.
For health care programs in which global billing in indicated, use the following guidelines:
пѓ� If all OB care is provided by a single physician or even multiple physicians within the same practice,
global billing must be used.
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пѓ� If all OB care is not provided in the same practice, follow the Antepartum Care billing as described in the
following section.
Antepartum Codes
For billing antepartum care, use the following guidelines:
пѓ� If the Provider treats a pregnant woman one to three times, report each visit using the appropriate level
of Evaluation and Management (E&M) care: CPT 99201-99215.
пѓ� If the Provider treats a pregnant woman more than three times, but fewer than seven times, use Code
59425, antepartum care only, four to six visits, and bill only one unit.
пѓ� If the Provider allows seven or more visits, use Code 59426, antepartum care only, seven or more visits,
and bill only one unit.
пѓ� Codes are used to bill only the total number of times you see the Member for all antepartum care
during her pregnancy; do not multiple bill with combinations of visits.
пѓ� Do not bill antepartum care-only codes in addition to any other procedure codes that include
antepartum care, such as global OB codes.
Billing Professional & Ancillary Claims
Global Codes
For claims from other health care programs received with global codes, Anthem will send the Provider an
Information Request, Mailback Letter, asking the Provider to rebill using itemized codes. After that, the
Provider has 90 days from the date on the information request letter to submit the corrected claim.
Maternity Procedure Codes for Medi-Cal Providers
For billing maternity services, use the following codes:
Code
Service Definition
Billing Rules
Z1032
Initial pregnancy-related office visit.
1 time only.
Z1032 with the
ZL Modifier
Use if initial pregnancy-related office visit is within the first
16 weeks of gestation.
1 time only.
Z1034
Antepartum follow-up visit (nonglobal), subsequent to the
initial pregnancy-related office visit, per visit billing.
2 -9 visit (bill each visit
separately.)
Z1036
10 antepartum office visit (nonglobal)
Billed once per pregnancy.
Any additional visits.
Should be billed with regular
Evaluation & Management codes,
as appropriate.
Postpartum: 1 follow-up office visit (nonglobal).
1 time only.
Z1038
th
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Delivery Procedure Codes For All Providers:
For billing Delivery Procedures, use the following codes:
Code
Service Definition
59409
Vaginal delivery only.
59514
Cesarean delivery only.
For CPSP-Certified Medi-Cal Providers, use the following procedure codes and requirements:
Code
Service Definition
Billing Rules
Combined Initial Assessments
Z6500
Initial comprehensive nutrition, psychosocial and health
education assessment and development of care plan.
Billed only once per pregnancy.
This covers the first 30 minutes of
each assessment for nutrition,
psychosocial and health education.
To bill this code, all 3 assessments
must be complete within 4 weeks
of the first pregnancy visit.
Nutrition
Z6200
Initial nutrition assessment and development of care plan.
First 30 minutes
Z6202
Each subsequent 15 minutes
Maximum of 1 ВЅ hours or 6 units
Z6204
Individual, follow-up antepartum nutrition assessment,
treatment or intervention, 15 minutes each.
Maximum of 2 hours or 8 units
Z6206
Group, per patient, follow-up antepartum nutrition
assessment, treatment or intervention, 15 minutes each.
Maximum of 3 hours or 12 units
Z6208
Individual, postpartum nutrition assessment, treatment or
intervention including development of care plan, 15
minutes each.
Maximum of 1 hour or 4 units
Z6210
Prenatal vitamins and mineral supplements (30-day
supply).
Up to 90-day supply at a time
May be billed once per pregnancy
in lieu of Z6500
Psychosocial
Individual initial psychosocial assessment and
development of care plan.
Z6300
First 30 minutes
May be billed once per pregnancy
in lieu of Z6500.
Z6302
Each subsequent 15 minutes
Maximum of 1 ВЅ hours or 6 units
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Code
Service Definition
Billing Rules
Z6304
Individual follow-up antepartum psychosocial assessment,
treatment or intervention, 15 minutes each
Maximum of 3 hours or 12 units
Z6306
Group, per patient, follow-up antepartum psychosocial
assessment, treatment or intervention, 15 minutes each
Maximum of 4 hours or 16 units
Z6308
Individual follow-up post partum psychosocial assessment,
treatment or intervention including development of care
plan, 15 minutes each
Maximum of 1 ВЅ hours or 6 units
Client orientation, health education, each 15 minutes
Maximum of 2 hours or 8 units
Health Education
Z6400
Individual initial health education assessment and
development of care plan
Z6402
First 30 minutes
May be billed once per pregnancy
in lieu of Z6500
Z6404
Each subsequent 15 minutes
Maximum of 2 hours or 8 units
Z6406
Individual, follow-up health education assessment,
treatment or intervention, 15 minutes each
Maximum of 2 hours or 8 units
Z6408
Group, per patient, follow-up health education
assessment, treatment or intervention, 15 minutes each
Maximum of 2 hours or 8 units
Z6410
Individual, perinatal education, each 15 minutes
Maximum of 4 hours or 16 units
Z6412
Group, per patient, perinatal education, 15 minutes each
Maximum of 16 units/day or 72
units/pregnancy
Z6414
Individual, postpartum health education assessment,
treatment or intervention including development of care
plan
Maximum of 1 hour or 4 units
Health Education
Billing Sterilization Claims
When billing for sterilization claims, use the following guidelines:
пѓ� Use the CMS-1500 form and follow appropriate coding guidelines.
пѓ� Attach a copy of the completed Sterilization Consent Form PM330 to the claim for either gender.
The Sterilization Consent Form PM330 is published by the State of California. To get a copy, go to their
website: http://files.medi-cal.ca.gov/pubsdoco/forms.asp. Then, take the following steps:
1. Scroll down to Consent Forms
2. Click on Consent to Sterilization
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Chapter 11: Billing Professional and Ancillary Claims
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Billing Professional & Ancillary Claims
Dental Services
The only dental services that should be billed are emergency dental services. Routine dentistry is a statecovered benefit.
Billing Professional & Ancillary Claims
Emergency Services
Emergency services are defined in the Provider's contract and by state and local law. Related professional
services offered by physicians during an emergency visit are reimbursed according to the Provider's
contract. For emergency services billing, indicate the Injury Date in Box 14 of the CMS 1500 form.
Please Note: Members should be referred back to the Primary Care Provider (PCP) of record for follow-up
care. Unless clinically required, follow-up care should never occur in a hospital emergency department.
Billing Professional & Ancillary Claims
Initial Health Assessments (IHA)
Based on the Member's age, the Primary Care Provider (PCP) provides an Initial Health Assessment (IHA)
within 60-120 days from the Member's date of enrollment with Anthem. This assessment consists of a
complete age and gender-appropriate history, a physical and the preventive services recommended by our
Clinical Practice Guidelines.
When billing for preventive services, use the following ICD-9 diagnosis codes:
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п‚·
V20.2 for children (newborn to 18 years of age)
V70.0 for adults (19 years and older)
Refer to the following Adult Preventive Care Procedure Codes for CPT office visit codes for the Initial Health
Assessment and Adult Preventive Care:
Preventive Medicine Services, New Patient
Code
Description
99381
Infant (under 1 year of age)
99382
Early Childhood (ages 1-4)
99383
Late Childhood (ages 5-11)
99384
Adolescent (ages 12-17)
99385
18-39 years
99386
40-64 years
99387
65 years and older
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Preventive Medicine Services, Established Patient
Code
Description
99391
Infant (under 1 year of age)
99392
Early Childhood (ages 1-4)
99393
Late Childhood (ages 5-11)
99394
Adolescent (ages 12-17)
99395
18-39 years
99396
40-64 years
99397
65 years and older
Adult Preventive Care Procedure Codes
Code
Description
82270
Fecal Occult Blood Test (lab procedure code only)
82465
Total Serum Cholesterol (lab procedure code only)
86580
TB Screening (PPD)
90658
Flu Shot
90732
Pneumovax
90718
Td-Diphtheria-Tetanus Toxoid-0.5 ml
88150
Pap Smear (lab procedure code only)
76091
Mammogram (specialty center)
84153
PSA (lab procedure code only)
Billing Professional & Ancillary Claims
Newborns
Newborns of Medi-Cal Members are covered under the mother using the mother's Client Index Number
(CIN) for the month of birth and the following month – or until such time as the California Department of
Health Care Services issues a dedicated CIN for the newborn.
Medi-Cal Newborns:
Services rendered before the newborn's CIN is issued should be billed using the mother's CIN, and the
name, date of birth and other information about the newborn. Providers should encourage Medi-Cal
Members to contact their social worker immediately and fill out all required paperwork to accurately enroll
the newborn and prevent any lapse in coverage.
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Billing Professional & Ancillary Claims
Self-Referable Services
Members may self-refer to any of the following services without Prior Authorization if their benefits allow.
Members associated with capitated medical groups must self-refer to services within the group.
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Abortions (in-network only)
Annual Well-Woman Exam (in-network only)
Diagnosis and treatment of Sexually Transmitted Diseases (STD)
Family Planning Services (services to prevent or delay pregnancy)
Prenatal Services (in-network only)
Testing for the Human Immunodeficiency Virus (HIV)
Please Note: Self-referable services may be rendered by a willing Provider, even a Provider without a
contract, unless limited by state of federal regulation. We reimburse contracted Providers according to the
Provider's contract; noncontracted Providers are reimbursed at reasonable and customary rates.
For billing self-referable services, use the following codes:
Family Planning Diagnosis Codes
ICD-9
Description
996.32
Intrauterine contraceptive device
V15.7
Contraception
V25.01
Prescription of oral contraceptives
V25.02
Initiation of other contraceptive measures: Fitting of diaphragm, prescription of foams, creams
or other agents
V25.09
Family planning advice
V25.1
Insertion of IUD
V25.2
Sterilization; admission for interruption of fallopian tubes or vas deferens
V25.3
Menstrual extraction; menstrual regulation
V25.40
Contraceptive surveillance, unspecified
V25.41
Contraceptive pill
V25.42
Intrauterine contraceptive device: Checking reinsertion or removal of IUD
V25.43
Implantable subdermal contraceptive
V25.49
Other contraceptive method
V25.5
Insertion of implantable subdermal contraceptive
V25.8
Other specified contraceptive management: post-vasectomy sperm count
V25.9
Unspecified contraceptive management
V26.0
Tuboplasty or vasoplasty after previous sterilization
V26.1
Artificial insemination
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ICD-9
Description
V26.22
Aftercare following sterilization reversal
V26.51
Tubal ligation status
V26.52
Vasectomy status
V26.9
Unspecified procreative management
V45.51
Intrauterine contraceptive device
V45.52
Subdermal contraceptive implant
V45.59
Other
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Family Planning Procedure Codes
HCPCS/CPT
Codes
Description
11975
Norplant Implant
11976
Norplant Removal
11977
Removal with reinsertion, implantable contraceptive capsules
00840
Anesthesia for intraperitoneal procedures in lower abdomen, including laparoscopy
00851
Anesthesia for intraperitoneal procedures in lower abdomen, including laparoscopy, tubal
ligation/transection
00921
Anesthesia for intraperitoneal procedures in lower abdomen including urinary tract,
vasectomy, unilateral or bilateral
55250
Vasectomy
57170
Diaphragm fitting
58300
IUD insertion
58301
IUD removal only
58600
Ligation or transection of fallopian tubes, abdominal or vaginal approach, unilateral or
bilateral
58615
Occlusion of fallopian tubes by device (examples: band, clip, Falope ring) vaginal or
suprapubic approach
X1500
Diaphragm, Foam, Cream, Jelly, Film, Condoms, Sponge, Cervical Cap or Basal Body
Thermometer (must be billed with description of item)
X1512
CU-7 (Copper-7), Lippes Loop
X1514
IUD (Progestasert)
X1520
Norplant
X1522
ParaGard
X1532
Mirena Interuterine System (IUS)
X6051
Depo Provera
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HCPCS/CPT
Codes
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Description
X7490
Medroxyprogesterone Acetate/Estradiol Cypionate, injection
X7610
Estrogens, Conjugated, tablets
X7706
Oral contraceptives
X7720
Levonorgestrel, Ethinyl Estradiol, tablets, Emergency Contraception Kit
X7722
Levonorgestrel, tablets
X7728
Norelgestromin/Ethinyl Estradiol, transdermal patch
X7730
Etonogestrel/Ethinyl Estradiol, vaginal ring
81025
Pregnancy Test
84703
Chorionic gonadotropin assay
89320
Semen analysis, complete (volume, count, motility and differential)
Sexually Transmitted Disease Codes
ICD-9 Codes
Description
003.1-003.9
HIV-related
010.00-018.96
HIV-related
031.2-031.9
HIV-related
038.0-039.9
HIV-related
042
HIV infection with specified conditions
046.3-046.9
HIV-related
053.10-054.9
HIV-related
054
Herpes
070.0-070.9
Hepatitis B/C
079.4-079.99
Papillomavirus. HIV. Chlamydia
079.53
HIV Type 2
090-097
Syphilis
098
Gonorrhea
099.0
Cancroid
099.5
Chlamydia trachomatis
112.0-112.9
Candidiasis
114.0-115.9
Coccidiodomycosis, Histoplasmosis
131.0-131.9
Trichomoniasis
616
PID
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Sexually Transmitted Disease Procedure Codes
HCPCS/CPT
Description
54050
Destruction of lesions, penis (for example, condyloma, papilloma, molluscum
contagiosum, herpetic vesicle) simple; chemical
54055
Destruction of lesions, penis (for example, condyloma, papilloma, molluscum
contagiosum, herpetic vesicle) simple; electrodesiccation
54056
Destruction of lesions, penis (for example, condyloma, papilloma, molluscum
contagiosum, herpetic vesicle) simple; cryosurgery
54057
Destruction of lesions, penis (for example, condyloma, papilloma, molluscum
contagiosum, herpetic vesicle) simple; laser surgery
54060
Destruction of lesions, penis (for example, condyloma, papilloma, molluscum
contagiosum, herpetic vesicle) simple; surgical excision
54065
Destruction of lesions, penis (for example, condyloma, papilloma, molluscum
contagiosum, herpetic vesicle) extensive (for example, laser surgery, electrosurgery,
cryosurgery, chemosurgery)
80074
Acute hepatitis panel; panel must include the following: Hepatitis A antibody IgM
antibody, Hepatitis B core antibody, IgM antibody, Hepatitis B surface antigen Hepatitis
C antibody
86255
Chlamydia (florescent antibody screen)
86592
VDLR-RPR (Syphilis)
86593
VDRL, quantitative
86631
Chlamydia (antibody)
86687
HIV (HTLV I)
86688
HIV (HTLV II)
86689
HIV (HTLV or HIV antibody, confirmatory test; for example, Western blot)
86694
Herpes (nonspecific test)
86695
Herpes (Type I)
86701
HIV-1
86702
HIV-2
86703
HIV-1 and HIV-2 single assay
86781
FTA-ABS (Syphilis, confirmatory test)
86580
TB Screening (PPD)
87070
Cancroid
87081
GC Culture/Throat Culture
87110
Chlamydia (culture)
87206
Chlamydia (fluorescent antibody screen); Herpes (direct immuno fluorescent)
87207
Herpes (special stain for inclusion bodies)
87270
Chlamydia trachomatis AG IF
87320
Infectious agent antigen detection by enzyme immunoassay technique, qualitative or
semiquantitative, multiple-step method; Chlamydia trachomatis
87340
Hepatitis B surface antigen (HbsAg)
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HCPCS/CPT
Anthem Blue Cross
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Description
87490
Infectious agent detection by nucleic acid (DNA or RNA); Chlamydia trachomatic, direct
probe technique
87491
Chlamydia trachomatis, amplified probe technique
87591
Neisseria gonorrhoeae, amplified probe technique
86592
Syphilis test, qualitative (for example, VDRL, RPR, ART)
86593
Syphilis test, quantitative
86631
Antibody; Chlamydia
86632
Antibody; Chlamydia, IgM
86692
Antibody; Hepatitis, delta agent
86694
Antibody; Herpes simplex, non-specific type test
86696
Antibody; Herpes simplex, type 2
86701
Antibody; HIV-1
86702
Antibody; HIV-2
HCPCS/CPT;
Sexually
Transmitted
Disease Codes
Infectious agent detection by nucleic acid (DNA or RNA) and the following:
87492
Chlamydia trachomatis, quantification
87510
Gardnerella vaginalis, direct probe technique
87511
Gardneralla vaginalis, amplified probe technique
87512
Gardnerella vaginalis, quantification
87515
Hepatitis B virus, direct probe technique
87516
Hepatitis B virus, amplified probe technique
87517
Hepatitis B virus, quantification
87520
Hepatitis C, direct probe technique
87521
Hepatitis C, amplified probe technique
87522
Hepatitis C, quantification
87525
Hepatitis G, direct probe technique
87526
Hepatitis G, amplified probe technique
87527
Hepatitis G, quantification
87528
Herpes simplex virus, direct probe technique
87529
Herpes simplex virus, amplified probe technique
87530
Herpes simplex virus, quantification
87534
HIV-1, direct probe technique
87535
HIV-1, amplified probe technique
87536
HIV-1, quantification
87537
HIV-2, direct probe technique
87538
HIV-2, amplified probe technique
87539
HIV-2, quantification
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HCPCS/CPT
Anthem Blue Cross
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Description
87590
Neisseria gonorrhoeae, direct probe technique
87591
Neisseria gonorrhoeae, amplified probe technique
87592
Neisseria gonorrhoeae, quantification
87660
Trichomonas vaginalis, direct probe technique
87810
Infectious agent detection by immunoassay with direct optical observation; Chlamydia
trachomatis
87850
Infectious agent detection by immunoassay with direct optical observation; Neisseria
gonorrhoeae
87902
Infectious agent genotype analysis by nucleic acid (DNA or RNA); Hepatitis C virus
87903
Infectious agent phenotype analysis by nucleic acid (DNA or RNA) with drug resistance
tissue culture analysis, HIV-1; first through 10 drugs tested
87904
Infectious agent phenotype analysis by nucleic acid (DNA or RNA) with drug resistance
tissue culture analysis, HIV-1; each additional 1-5 drugs tested
Billing Professional & Ancillary Claims
Sensitive Services
Sensitive services are provided for family planning and include the following:
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Abortion
Alcohol and Drug Treatment for Minors Over Age 12
Contraceptive Management
Treatment of Sexually Transmitted Diseases, including AIDS/HIV
For billing purposes, Prior Authorization for these services is waived. Members may receive these services
from either in-network or out-of-network Providers. Sterilization claims for either gender must include an
attachment of the DHCS PM 330 consent form.
Sensitive Services Codes
HCPCS/CPT
Description
99170
Anogenital examination with colposcopic magnification in childhood for suspected trauma
46608
Anoscopy with removal of foreign body
57415
Removal of impacted vaginal foreign body (separate procedure) under anesthesia
59840
Dilation and Curettage used to induce a first trimester abortion, for termination of pregnancy
in the first 12-14 weeks of gestation
59841
Dilation and Curettage used to induce a second trimester abortion, for termination of
pregnancy after 12-14 weeks of gestation
X1516
Natural (laminaria) hygroscopic sticks used in the cervical dilation process
X1518
Synthetic hygroscopic sticks used in the cervical dilation process
X7724
RU-486
X7726
Misoprostol
Z0336
Medical abortion
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Sensitive Service Procedure Codes for Minors 12-18 years of age (plus 364 days)
HCPCS/CPT
Description
80100
Drug screen, qualitative, multiple drug classes chromatographic method, each procedure
80101
Drug screen, qualitative, single-drug class method (for example, immunoassay, enzyme assay),
each drug class
80102
Drug confirmation, each procedure
80103
Tissue preparation for drug analysis
80154
Benzodiazepines
80173
Haloperidol
80184
Phenobarbital
82055
Alcohol (ethanol), any specimen except breath
82075
Alcohol (ethanol), breath
82101
Alkaloids, urine, quantitative
82120
Amines, vaginal fluid, qualitative
82145
Amphetamine or methamphetamine
82205
Barbiturates, not elsewhere specified
82520
Cocaine or metabolite
82646
Dihydrocodineone
82649
Dihydromorphinone
82654
Dimethadione
82742
Flurazepam
83840
Methadone
83992
Phencyclidine (PCP)
Billing Professional & Ancillary Claims
Telehealth
Professional and hospital Providers can receive reimbursement beyond the office visit/consultation for
phone line charges associated with a Telehealth live video consultation. Please use the following guidelines:
пѓ� Telecommunication charges for live video Telehealth encounters will be reimbursed approximately $.50
per minute up to 90 minutes.
пѓ� Only the site that initiates the live video Telehealth encounter may bill.
пѓ� Report this service on the claim form with Code T1014.
Service
Presentation Site
CPT Code
Q3014
Modifier
GT: Live Video
Fee
$20
GQ: Store and Forward
Specialty Site
G9002
GT: Live Video
$13
Telecommunication
T1014
GT: Live Video
$0.50 per minute up to 90 minutes
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To find out more about Telehealth, use the following contact information:
Telehealth Phone:
Telehealth Fax:
Telehealth Website:
1-866-855-2271
1-805-987-0736
http://w2.anthem.com/bcc_state/tm/info/index.asp
Please Note: The most current version of a “Telehealth Provider Manual is avaible at
www.anthem.com/CA.
Billing Professional & Ancillary Claims
Ancillary Billing Requirements by Service Category
The majority of ancillary claims are submitted for the following:
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п‚·
п‚·
п‚·
Ambulance Services
Disposable and Incontinence Medical Supplies
Durable Medical Equipment (DME)
Laboratory and Diagnostic Imaging
For ancillary claims, use the CMS-1500 form and adhere to the following guidelines:
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Billing requirements per contract: Our billing requirements apply to all member claims, except some
services administered through Medi-Cal and other state contract programs.
System edits: Edits are in place for both electronic and paper claims; therefore, claims not submitted
in accordance with requirements cannot be readily processed and most likely will be returned.
Valid coding: For claims submitted to Anthem, valid HCPCS, CPT or Revenue Codes are required for
all line items billed, whether sent on paper or electronically. Refer to the specific service category
for special coding requirements.
Split-year claims: For services that begin before [December 2014], but extend beyond [December
2014], split claims at calendar-year end. This is necessary to accurately track calendar-year
deductibles and co-payment maximums.
Contract change during course of treatment: When a Provider’s reimbursement is affected by a
contract change during a course of treatment, the Provider is required to split the dates of service in
order to be reimbursed at the new rate.
Itemization: Itemization of services is required when the "from" and "through" service date is the
same.
Medical records: Medical records for certain procedures might be requested for determination of
medical necessity.
Modifiers: Use modifiers in accordance with specific billing instructions.
Unlisted procedures: When services or procedures are performed that do not have a corresponding
CPT Code, use designated code numbers for unlisted procedures. When an unlisted procedure code
is used, we will need a description of the service to calculate the appropriate reimbursement and
may request medical records. If it is determined that a valid Local or National Code exists for an
unlisted code, the claim will not be paid.
CPT Code 99070: This code, which applies to supplies and materials provided by the Provider over
and above those usually included with the office visit or other services, is not accepted by Anthem.
Health care professionals are required to use HCPCS Level II Codes, which give a detailed description
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of the service provided. We will pay for surgical trays only for specific surgical procedures. Surgical
trays billed with all other services will be considered incidental and will not be payable separately.
Billing Professional & Ancillary Claims
Ambulance Services
Ambulance services, including those for municipalities, must be billed on the CMS-1500 form and include
the following information:
п‚·
Transportation Authorization Request (TAR), required for all nonemergency transportation
п‚·
Medi-Cal Members must call Customer Service and request approval for all nonemergency
transportation.
Medi-Cal Customer Care Center:
1-800-407-4627 (Outside L.A. County)
Medi-Cal Customer Care Center:
1-888-285-7801 (Inside L.A. County)
п‚·
п‚·
п‚·
Medi-Cal Local Codes must be used in the Medi-Cal code fields
Nonemergency transport is not covered for AIM Members
MRMIP Members are covered for nonemergency transport with the same restrictions as those laid
out for Medi-Cal Members above.
MRMIP Customer Care Center:
1-877-687-0549
MRMIP nonemergency transportation billing is done with National Codes
Appropriate modifiers are required that describe the "to" and "from" locations
п‚·
п‚·
For more information about Medi-Cal requirements for ambulance services, log in to the DHCS Operations
Manual, "Medical Transportation: Ground Billing Codes and Reimbursement Rates," on the DHCS website
at http://files.medi-cal.ca.gov/pubsdoco/publications/masters-MTP/Part2/mctrangndcd_a05.doc.
Medi-Cal Level II National Codes
Code
Description
A0380
BLS mileage (per mile)
A0390
ALS mileage (per mile)
A0430
Ambulance service, conventional air services, transport, 1 way (fixed wing)
A0431
Ambulance service, conventional air services, transport, 1 way (rotary wing)
A0432
Paramedic Intercept (PI), rural area, transport furnished by a volunteer ambulance company
which is prohibited by state law from billing third party payers
A0433
Advanced Life Support, Level 2 (ALS 2)
A0434
Specialty Care Transport (SCT)
A0435
Fixed wing air mileage, per statute mile
A0436
Rotary wing air mileage, per statute mile
A0800
Ambulance transport provided between the hours of 7pm and 7am
A0998
Ambulance response and treatment, no transport
A0999
Unlisted ambulance service
X0010
Med trans ambulance wait time over 15 minutes
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Code
Description
X0012
Compressed air for infant respirators
X0014
Extra attendant rn 1 hour
X0016
Extra attendant rn, 2 and 3 hours (each)
X0018
Extra attendant rn each additional hour
X0020
Cost of IV fluids
X0022
ECG in ambulance
X0030
Ambulance service basic life support
X0032
Med trans ambulance 1 pt
X0034
Med trans ambulance mileage 1 way per mile
X0036
Med trans ambulance oxygen per tank
X0200
Response to call-non litter case, 1 patient
X0202
Response to call-non litter case, 2 patients
X0204
Response to call-non litter case, 3 patients
X0206
Response to call-non litter case, 4 patients
X0208
Med trans nurg wheelchair use
X0210
Response to call litter case
X0212
Response to call litter case
X0214
Waiting time over 15 minutes, each 15 minutes
X0216
Ambulance/mileage
X0218
Night call 7pm-7am
X0220
Oxygen per tank
X0222
Ambulance unlisted
X0400
Resp to Call Ambulance Ac/Ltc Trans Only
X0402
Ambulance mileage 1 way per mile Ac/Ltc Trans Only
X0404
Respca lit pat pit van Ac Ltc Trans Only
X0406
Little wheelvan mile 1 way per mile Ac/Ltc
X0408
Little wheelvan mile 1 way per mile Ac/Ltc
X0410
Wheelchair use Ac/Ltc Trans Only
X0412
Oxygen per tank Ac/Ltc Trans Only
X0414
Attendant Ac/Ltc Trans only
X0416
Unlisted Ac/Ltc Trans only
X0500
Loaded patient miles helicopter
X0502
Loaded patient miles fixed wing
st
nd
rd
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Revision date: December 2014
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Chapter 11: Billing Professional and Ancillary Claims
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Medi-Cal, Medi-Cal Access Program and MRMIP
Code
Description
X0504
Night call 7pm-7am
X0506
Air ambulance waiting time per 15 minutes
X0508
Federal excise tax
X0510
Oxygen per tank
X0512
neonatal intensive care
X0514
Compressed air for infant incubator
X0516
Admin IV sol 1000cc incld tube and supply
X0518
Admin IV sol 500cc incld tube and supply
X0522
Unlisted air transportation
X0700
Portable x-ray, 2 patients per trip
X0702
Portable x-ray, 3 or more patients
Medi-Cal Level III Local Codes
Code
Description
X0002
Med trans ambulance 2 pt each pt
X0006
Med trans ambulance emer run
X0008
Neonatal intensive care incubator
Medi-Cal Modifiers
Medi-Cal Level II National Modifiers
Code
Description
GM
Multiple patients on a single ambulance trip
QM
Ambulance service provided under arrangement by a Provider of services
QN
Ambulance service furnished directly by a Provider of services
Medi-Cal Level III Local Modifiers
Code
Description
TP
Medical transport, unloaded vehicle
TQ
Basic life support transport by a volunteer ambulance
Z1
Additional air mileage in excess of 10% of standard airway mileage distances. (Reason for
additional mileage must be documented on the claim.)
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
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Revision date: December 2014
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Chapter 11: Billing Professional and Ancillary Claims
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Medi-Cal, Medi-Cal Access Program and MRMIP
Ambulance Service Modifiers
Code
Description
D
Diagnostic or therapeutic site
E
Residential, custodial facility
G
Hospital-based dialysis facility
H
Hospital
I
Transfer point between ambulances (helipad to vehicle)
J
Nonhospital based dialysis facility
N
Skilled Nursing Facility
P
Physician's office
R
Residence
Ambulance Service Modifiers
S
Scene of accident
X
Intermediate stop at physician's office on way to hospital
Billing Professional & Ancillary Claims
Disposable and Incontinence Medical Supplies
The California Department of Health Care Services (DHCS) has implemented Health Insurance Portability
and Accountability Act (HIPAA)-mandated changes to Medi-Cal billing requirements for disposable and
incontinence medical supplies. For billing, use the following guidelines:
п‚·
п‚·
п‚·
Providers must bill disposable incontinence and medical supplies with HCPCS Level II Codes for
contracted items using either electronic billing or the CMS-1500 form.
Providers may not use Local “99” Codes for disposable incontinence and medical supplies.
Providers must include the Universal Product Number (UPN) for contracted incontinence and
medical supplies.
Billing Professional & Ancillary Claims
Durable Medical Equipment
Durable Medical Equipment (DME) is a covered service when prescribed to preserve bodily functions or
prevent disability. All custom-made DME, also referred to as By Report, requires Prior Authorization. Other
DME and supplies may also require pre-service review.
For DME, billing guidelines and requirements include the following:
п‚·
п‚·
п‚·
п‚·
п‚·
For Medi-Cal, use Local or HCPCS Codes.
Use miscellaneous codes when an HCPCS Code does not exist for a particular item. An example:
Code E1399, which represents customized equipment.
Attach the manufacturer's invoice to the claim if using a miscellaneous, By Report or unlisted code.
The invoice must be from the manufacturer, not the office making the purchase.
Attach a copy of the manufacturer’s suggested retail price (MSRP) (a catalog page)
Unlisted codes will not be accepted if valid HCPCS Codes exist for the DME and supplies.
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Revision date: December 2014
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Chapter 11: Billing Professional and Ancillary Claims
п‚·
п‚·
п‚·
Anthem Blue Cross
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Catalog pages are not acceptable as manufacturer's invoices.
Procedure Code L9999 is obsolete.
Many Local Codes are no longer acceptable for submission.
The correct way to bill for DME and DME supplies sales tax is the following:
1. Bill the code for the service with the appropriate modifier for rental or purchase for the amount
charged, less the sales tax
2. Bill the S9999 code on a different line with charges only for the sales tax
An example:
PT
Modifier
Amount
E0570
Applicable modifier code to designate a DMR
rental is RR
$100.00
S9999
Sales tax will be paid as billed
$ 8.00
DME Rentals
DME rentals require medical documentation from the prescribing physician. Most DME is dispensed on a
rental basis only, such as oxygen tanks or concentrators. Rented items remain the property of the DME
Provider until the purchase price is reached. Please note the following guidelines:
п‚·
п‚·
п‚·
DME Providers may use normal equipment collection guidelines. We are not responsible for
equipment not returned by Members.
Charges for rentals exceeding the reasonable charge for a purchase will be rejected.
Rental extensions may be obtained only on approved items.
DME Purchase
п‚·
DME may be reimbursed on a rent-to-purchase basis over a period of 10 months unless specified
otherwise at the time the review by our Utilization Management department.
DME Wheelchairs/Scooters
All Medi-Cal wheelchair claims undergo claims examination. The claims examiners follow Medi-Cal
guidelines when calculating payments for By Report (customized) wheelchair claims. For dates of service on
or after January 1, 2013, claim submissions for unlisted/By Report wheelchairs, wheelchair accessories, and
replacement parts for patient-owned equipment submitted must be accompanied by both of the following:
п‚·
п‚·
Manufacturer's purchase invoice
Manufacturer's suggested retail price (MSRP) from a catalog page. The MSRP must be an amount
that was published by the manufacturer on or prior to the date of service.
Documentation must include:
п‚· Catalog Number
п‚· Item Description
п‚· Manufacturer Name
п‚· Model Number
п‚· Marked Catalog Page(s) and Invoice Line so it can be matched to the claim line
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 11: Page 164
Chapter 11: Billing Professional and Ancillary Claims
п‚·
п‚·
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
If applicable, completion of the Reserved for Local Use field (Box 19) of the CMS-1500 form with the
the name of the employed or contracted qualified rehabilitation professional. Wheelchair claims
from manufacturers billing as Providers must include:
Suggested retail price (MSRP) from a catalog page dated before the date of service.
DME Modifiers
For a list of DME Modifier Codes, see Appendix 1 of the HCPCS 2006 publication available from the
American Medical Association (AMA) or log onto the AMA website: www.ama-assn.org.
Billing Professional & Ancillary Claims
Laboratory, Radiology and Diagnostic Services
The billing requirements for outpatient laboratory, radiology and diagnostic services include, but are not
limited to:
п‚·
п‚·
п‚·
Clinical Laboratory Tests
Pathology
Radiology
These billing requirements include services rendered in relation to an outpatient visit for these tests,
including, but not limited to:
п‚·
п‚·
п‚·
п‚·
п‚·
Equipment Use
Facility Use, including nursing care
Laboratory
Professional Services, if applicable
Supplies
Please Note: Outpatient radiation therapy is excluded from this service category and should be billed under
the requirements of the Other Services category.
Billing Professional & Ancillary Claims
CMS-1500 Claim Form
All professional Providers and vendors should bill us using the most current version of the CMS-1500 claim
form.
Billing Professional & Ancillary Claims
CMS-1500 Claim Form Fields
Field #
Title
Explanation
Field 1
Medicaid/Medicare/Other ID
If the claim is for Medi-Cal, put an X in the Medicaid box. If Member
has both Medi-Cal and Medicare, put an X in both boxes. Attach a
copy of the form submitted to Medicare to the claim.
Field 1a
Insured's ID Number
From the Plan Member's ID card. Be sure to use the Member's CIN
number from the PAPER ID car, not the number from the state's
card.
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Field #
Title
Explanation
Field 2
Patient's Name
Enter last name first, then first name and middle initial (if known).
Do not use nicknames or full middle names.
Field 3
Patient's Birth Date
Enter date of birth as MM/DD/YY. If the full date of birth is not
available, enter the year, preceded by 01/01.
Field 4
Insured's Name
"Same" is acceptable if the insured is the patient.
(Not required by Medi-Cal)
Field 5
Patient's Address/Telephone
Number
Enter complete address. Include any unit or apartment number.
Include abbreviations for road, street, avenue, boulevard, place,
etc. Enter patient's phone number, including area code.
Field 6
Patient Relationship to
Insured
The relationship to the Member, such as self, spouse, children or
other.
(Not required by Medi-Cal)
Field 7
Insured's Address/Phone
Number
"Same" is acceptable if the insured is the patient.
(Not required by Medi-Cal)
Field 8
Patient Status
Check patient's status (single, married, other, employed, full-time
student or part-time student). Check all that apply.
Field 9
Other Insured's Name
If there is other insurance coverage in addition to the Member's
coverage, enter the name of the insured.
Field 9a
Other Insured's Policy or
Group Number
Name of the insurance with the group and policy number.
Field 9b
Other Insured's Date of Birth
Enter date of birth in the MM/DD/YY format.
Field 9c
Employer's Name or School
Name
Name of other insured's employer or school.
Field 9d
Insurance Plan Name or
Program Name
Name of Plan carrier.
Field 10
Patient's Condition Related To
Include any description of injury or accident, including whether it
occurred at work.
Field 10a
Related to Employment?
Y or N.
If insurance is related to Workers Compensation, enter Y.
Field 10b
Related to Auto
Accident/Place?
Y or N. Enter the state where the accident occurred.
Field 10c
Related to Other Accident?
Y or N.
Field 10d
Reserved for Local Use
Field 11ab
Insured's Policy Group of FECA
Number, Date of Birth, Sex,
Employer or School Name
Complete information about Insured, even if same as Patient.
Field 14
Date of Current
Injury, Illness or Pregnancy
Field 21
Diagnosis or Nature of Illness
or Injury
Enter the appropriate diagnosis code or nomenclature. Check the
manual or ask a coding expert.
Field 24a
Date(s) of Service
If dates of service cross over from 1 year to another, submit 2
separate claims: For example, 1 claim for services in 2012, 1 claim
for services in 2013.
Field 24b
Place of Service
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
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Version 2.1
Revision date: December 2014
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Chapter 11: Billing Professional and Ancillary Claims
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Field #
Title
Explanation
Field 24d
Procedure, Services or
Supplies
Enter the appropriate CPT codes or nomenclature. Indicate
appropriate modifier when applicable. Do NOT use NOC Codes
unless there is no specific CPT code available. If using an NOC code,
include a narrative description.
Field 24e
Diagnosis Code
Use the most specific ICD-9 Code available.
Field 24f
Charges
Charge for each single line item.
Field 24g
Days or Units
If applicable.
Field 24h
EPSDT Family Plan
Enter Y for EPSDT or N for non-EPSDT.
Field 25
Federal Tax ID Number
Enter the 9-digit number.
Field 28
Total Charge
Total of line item charges.
Field 31
Full Name and Title of
Physician or Supplier
Actual signature or typed/printed designation is acceptable.
Field 32
Provider Servicing Address
Include suite or office number. Include abbreviations for road,
street, avenue, boulevard, place or other common street name
endings.
Field 33
Physician's or Supplier's Billing
Name
Provider Identification Number (the number Anthem assigns to the
Provider.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
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Version 2.1
Revision date: December 2014
Chapter 11: Page 167
Anthem Blue Cross
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CHAPTER 12: BILLING INSTITUTIONAL CLAIMS
Medi-Cal Customer Care Center:
Medi-Cal Customer Care Center:
MAP/MRMIP Customer Care Center:
Hours of Operation:
1-800-407-4627 (Outside L.A. County)
1-888-285-7801 (Inside L.A. County)
1-877-687-0549
Monday to Friday, 7am-7pm
Billing Institutional Claims
Overview
All Medicare-approved facilities should bill using the most current version of the CMS-1450 form, which is
the UB-04.
To be sure that claims are processed in an orderly and consistent manner, standardized code sets must be
used. The Healthcare Common Procedure Coding System (HCPCS), sometimes called the National Codes,
provides coding for a variety of services. HCPCS consists of 2 principal subsystems, referred to as Level 1 and
Level 2:
п‚·
п‚·
Level 1: The Current Procedural Terminology (CPT) codes maintained by the American Medical
Association (AMA). CPT codes are represented by 5 numeric digits.
Level 2: Other codes that identify products, supplies and services not included in the CPT codes,
such as ambulance and Durable Medical Equipment (DME). These are sometimes called the
alphanumeric codes because they consist of a single alphabetical letter followed by 4 numeric digits.
In addition to the HCPCS codes, the California Department of Health Care Services (DHCS) created a
separate set of codes for its Medi-Cal Program, sometimes called Local Codes. These codes identify services
and products specific to Medi-Cal.
Billing Institutional Claims
Institutional Inpatient Coding
Use the following codes for inpatient billing:
п‚·
п‚·
п‚·
CMS-1450 Revenue Codes: To order the current CMS-1450 Billing Procedures Manual, call:
1-800-494-2001
ICD-9 Procedure Codes: To order the current ICD-9 Code Book, call: 1-800-633-7467
Modifier Codes: Refer to the current edition of the Physicians' Current Procedural Terminology
Manual published by the American Medical Association (AMA).
Please Note: Surgical supply charges require a modifier. Use UA for procedures without anesthesia or UB
for procedures with anesthesia.
Billing Institutional Claims
Institutional Outpatient Coding
Use the following codes for outpatient billing:
п‚·
п‚·
HCPCS Codes: Refer to the current edition of CMS Common Procedure Coding System published by
the Centers for Medicare and Medicaid Services (CMS). To order, call: 1-800-633-7467
CPT Codes: Refer to the current edition of the Physicians' Current Procedural Terminology manual
published by the American Medical Association (AMA). To order, call: 1-800-621-8335
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 12: Page 168
Chapter 12: Billing Institutional Claims
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Please Note: Claims must be submitted with both HCPCS and CPT codes. Use of Revenue Codes alone on an
outpatient claim may result in a claim delay or denial due to lack of information.
Please Note: Use the Member's Client Index Number (CIN) when billing, whether submitting electronically
or on paper.
Billing Institutional Claims
Ambulance Services
Ambulance services, including those for municipalities, must be billed on the CMS-1500 form with the
following information:
п‚·
Transportation Authorization Request (TAR), required for all nonemergency transportation
п‚·
Medi-Cal Members must call Customer Service and request approval for all nonemergency
transportation.
Medi-Cal Customer Care Center:
1-800-407-4627 (Outside L.A. County)
Medi-Cal Customer Care Center:
1-888-285-7801 (Inside L.A. County)
п‚·
Medi-Cal Local Codes must be used in the Medi-Cal code fields
п‚·
Nonemergency transport is not covered for AIM Members
п‚·
MRMIP Members are covered for non emergency transport with the same restrictions as those laid
out for Medi-Cal Members above.
MRMIP Customer Care Center:
1-877-687-0549
п‚·
MRMIP nonemergency transportation billing is done with National Codes
п‚·
Appropriate modifiers are required that describe the "to" and "from" locations
Billing Institutional Claims
CCS Referrals
CCS special billing requirements include the following:
п‚·
Utilization Management approval is required for all admissions
п‚·
Include ICD-9-CM procedure codes for the delivery in form Locators 80 (principal procedure)
through 81 (other procedures).
п‚·
Applicable maternity procedure codes are 720-74.99, 75.50-75.52, 75.61-75.62 and 75.69
п‚·
Applicable Boarder Baby Revenue Codes are 0170-0173 and 0179
Newborns whose mothers are covered by Medi-Cal and who have a CCS-eligible condition must be referred
to CCS in a timely manner and as directed by the local CCS field office or our Utilization Management
department. Do not assume that when professional services are CCS-authorized that the facility component
will automatically be granted authorization as well. Facilities must ensure they are paneled and approved for
the procedures or services they are rendering on a CCS-eligible condition to ensure compensation for
services.
The maternity care rate covers the entire admission except for admissions that are approved for extension
beyond what is contractually indicated on continuous inpatient days. In such cases, the inpatient acute care
requirements apply for each approved and medically necessary service day for the entire admission.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
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Revision date: December 2014
Chapter 12: Page 169
Chapter 12: Billing Institutional Claims
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Medi-Cal, Medi-Cal Access Program and MRMIP
The Boarder Baby requirements are specific only to the days that baby remains in the hospital nursery after
the mother is discharged. However, they do not apply to accommodations in the Neonatal Intensive Care
Unit. Prior Authorization is required for the extended Boarder Baby service period, and a separate billing
must be submitted after the mother is discharged.
Billing Institutional Claims
Durable Medical Equipment
Durable Medical Equipment (DME) is covered when prescribed to preserve bodily functions or prevent
disability. All custom-made DME requires Prior Authorization, and some DME services may require preservice review. DME codes that indicate the equipment is "By Report" will require additional information for
pre-service review as well as for claim processing.
For DME, billing requirements include the following:
п‚·
For Medi-Cal, use Local or HCPCS Codes
п‚·
Use miscellaneous codes (such as E1399, which represents customized equipment) when a HCPCS
does not exist for a particular item
п‚·
Attach the manufacturer's invoice and MSRP (Catalog Page) to the claim if using a miscellaneous or
unlisted code (the invoice must be from the manufacturer, not the office making the purchase)
п‚·
Unlisted codes will not be accepted if valid HCPCS Codes exist for the DME and supplies
п‚·
Catalog pages are not acceptable as manufacturer's invoices
п‚·
Many Local Codes have been remediated and are no longer acceptable for submission
п‚·
The correct way to bill for DME/supplies sales tax is the following:
o Bill the code for the service with the appropriate modifier for rental or purchase for the amount
charged, less the sales tax
o Bill the S9999 code on a different line with charges only for the sales tax
An example:
Procedure
Modifier
Amount
E0570
Applicable modifier code to designate a DMR rental is RR
$100.00
S9999
Sales tax will be paid as billed
$ 8.00
DME rentals
Medical documentation from the prescribing doctor is required for DME rentals. Most DME is dispensed on
a rental bases only, such as oxygen tanks or concentrators. Rented items remain the property of the DME
Provider until the purchase price is reached. Please note the following guidelines:
пѓ� DME Providers may use normal equipment collection guidelines. We are not responsible for equipment
not returned by Members.
пѓ� Charges for rentals exceeding the reasonable charge for a purchase will be rejected.
пѓ� Rental extensions may be obtained only on approved items.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 12: Page 170
Chapter 12: Billing Institutional Claims
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
DME purchase
п‚·
DME may be reimbursed on a rent-to-purchase basis over a period of 10 months unless specified
otherwise at the time of review by Utilization Management.
DME Wheelchairs/Scooters
All Medi-Cal wheelchair claims undergo claims examination. The claims examiners follow Medi-Cal
guidelines when calculating payments for By Report (customized) wheelchair claims. By Report claims on
the CMS-1500 form must be accompanied by either:
п‚· Manufacturer's purchase invoice
п‚· Manufacturer's suggested retail price (MSRP) from a catalog dated prior to the date of service.
Documentation must include:
п‚· Catalog number
п‚· Item description
п‚· Manufacturer name
п‚· Model number
п‚· Marked catalog page(s) and Invoice Line so it can be matched to the claim line
If applicable, completion of the Reserved for Local Use field (Box 19) of the CMS-1500 form the name of the
employed or contracted qualified rehabilitation professionalWheelchair claims from manufacturers billing as
Providers must include:
п‚· Suggested retail price (MSRP) from a catalog page dated before the date of service.
п‚· Initial date of availability must be documented in the Reserve for Local Use field (Box 19) of the
CMS-1500 form
DME Modifiers
For a list of DME Modifier Codes, see Appendix 1 of the HCPCS 2006 publication available from the
American Medical Association (AMA) or log onto the AMA website: www.ama-assn.org.
Billing Institutional Claims
Emergency Room Visits
The billing requirements for emergency room visits apply to all emergency cases treated in the hospital
emergency room (for patients who do no remain overnight) and cover all diagnostic and therapeutic
services, including, but not limited to, the following:
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
Equipment Use
Facility Use, including nursing care
Laboratory
Pharmaceuticals
Radiology
Supplies
Reimbursement for emergency room services relates to the emergency diagnosis and can be based on
urgent care rates, depending on the diagnosis. Special billing instructions include:
п‚·
ICD-9-CM principal diagnosis codes are required for all services provided in an emergency room
setting
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 12: Page 171
Chapter 12: Billing Institutional Claims
п‚·
п‚·
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Each service date must be billed as a separate line item
Medi-Cal Local Codes are: Z7502 or Z7500 (Z7500 must be billed with Revenue Code 450 to be
considered ER)
Please Note: Refer all Members back to the Primary Care Provider for follow-up care. Unless clinically
required, follow-up care should never occur in the hospital's emergency department.
Billing Institutional Claims
Reporting Provider Preventable Conditions on Present on Admission Claims
Medi-Cal providers are required to report provider-preventable conditions (PPCs) with POA claims. This
reporting is required for claims for Medi-Cal payment or when treatment is given to a Medi-Cal member for
which payment would be available. Providers do not need to report PPCs that existed before the provider
initiated treatment for the Medi-Cal member. The new federal regulations prevent Anthem from paying
providers for the treatment of PPCs. To ensure compliance, DHCS will investigate all reports of PPCs to
determine if payment adjustment is necessary.
Please note: Reporting PPCs for a Medi-Cal member does not prevent or exclude the reporting of adverse
events to the California Department of Public Health pursuant to Health and Safety Code Section 1279.1.
Scope of POA and PPC Claims
The following is a list of preventable conditions where payment is prohibited:
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
Foreign Object Retained After Surgery
Air Embolism
Blood Incompatibility
Stage III and IV Pressure Ulcers
Falls and Trauma
o Fractures
o Dislocations
o Intracranial Injuries
o Crushing Injuries
o Burns
o Electric Shock
Manifestations of Poor Glycemic Control
o Diabetic Ketoacidosis
o Nonketotic Hyperosmolar Coma
o Hypoglycemic Coma
o Secondary Diabetes with Ketoacidosis
o Secondary Diabetes with Hyperosmolarity
Catheter-Associated Urinary Tract Infection (UTI)
Vascular Catheter-Associated Infection
Surgical Site Infection Following:
o Coronary Artery Bypass Graft (CABG)—Mediastinitis
o Bariatric Surgery
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
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Version 2.1
Revision date: December 2014
Chapter 12: Page 172
Chapter 12: Billing Institutional Claims
п‚·
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
 Laparoscopic Gastric Bypass
 Gastroenterostomy
 Laparoscopic Gastric Restrictive Surgery
o Orthopedic Procedures
 Spine
 Neck
 Shoulder
 Elbow
Deep Vein Thrombosis (DVT) / Pulmonary Embolism (PE). Not included for Medicaid for pediatric
and obstetric populations.
o Total Knee Replacement
o Hip Replacement
Additionally, Anthem may not pay for the following events:
п‚· Surgery on the wrong patient
п‚· Wrong surgery on a patient
п‚· Wrong site surgery
Table of Indicator Codes for PPC Forms
This table includes the Indicator Codes to be used on the PPC form. Using the codes correctly ensures that
you are reimbursed as appropriate.
Indicator
Description
Reimbursable
Y
The condition was present on admission.
Yes
N
The condition was not present on admission.
No
W
The provider determined that it was not possible to
document if the condition was present on admission.
Yes
U
The documentation was insufficient to determine if the
condition was present on admission.
No
Indicator Codes Usage and Examples
Indicator Code usage is different for electronic and paper claims:
For electronic claims, the PPC Indicator Codes follow the Diagnosis Code in the appropriate 837i 2300 HI
segment. The Indicator Codes must be within 2300 HI01-09 through HI12-09 in accordance with the number
of diagnosis codes billed.
Examples of Diagnosis Codes with PPC data:
HI*BK: 5770:::::::Y~
HI*BJ: 78906~
HI*BF: 3051:::::::Y*BF:4019:::::::Y*BF:3384:::::::Y*BF:77210:::::::Y*BF:V5869~
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 12: Page 173
Chapter 12: Billing Institutional Claims
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
For paper claims, the PPC Indicator Code is the eighth digit of Field Locator (FL) 67, Principal Diagnosis and
Secondary Diagnosis fields, FL 67 A-Q. If the diagnosis is exempt from PPC reporting, leave this field blank.
To view the PPC report form, please visit the DHCS website:
п‚·
Enter www.medi-cal.ca.gov into the URL of your search engine.
п‚·
Click the Forms link.
п‚·
Scroll to the Provider-Preventable Conditions (PPCs) section and open or save the
PDF form DHCS 7107.
Billing Institutional Claims
Recommended Fields for CMS-1450
Field
Box Title
Description
1 (R)
Blank
Facility name, address and telephone number
2
Blank
3a
PAT. CNTL #
Member's account number
3b
MED. REC #
Member's record number, which can be up to 20 characters
4(R)
TYPE OF BILL
Enter the Type of Bill
(TOB ) Code
5
FED. TAX NO.
Enter the Provider's Federal Tax ID number
6
STATEMENT COVERS
PERIOD
"From" and "Through" date(s) covered by the claim being
submitted
7
Blank
Leave Blank
8a-b (R)
PATIENT NAME
Member's name
9a-e (R)
PATIENT ADDRESS
Complete address (number, street, city, state, ZIP code,
telephone number)
10 (R)
BIRTH DATE
Member's date of birth in MM/DD/YY format
11 (R)
SEX
Member's gender
12 (R)
ADMISSION DATE
Member's admission date to the facility in MM/DD/YY
13 (R)
ADMISSION HOUR
Member's admission hour to the facility in military time (0023) format
14 (R)
ADMISSION TYPE
Type of admission
15 (R)
ADMISSION SRC
Source of admission
16 (R)
DHR
Member's discharge hour from the facility in military time
(00-23) format
17 (R)
STAT
Patient status
18-28
CONDITION CODES
Enter Condition Code (81) XO-X9
29
ACDT STATE
Accident State. Leave blank.
30
Blank
Leave blank
31-34 (R)
OCCURRENCE CODE
OCCURRENCE DATE
Occurrence Code (42) and date, if applicable
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 12: Page 174
Chapter 12: Billing Institutional Claims
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Field
Box Title
Description
35-36
OCCURRENCE SPAN
(CODE, FROM AND
THROUGH)
Enter dates in MM/DD/YY format
37
Blank
Leave blank
38
Blank
Enter the responsible party name and address, if applicable
39-41
VALUE CODES (CODE
AND AMOUNT)
Enter Value Codes
42 (R)
REV. CD.
Revenue Codes, required for all institutional claims
43 (R)
DESCRIPTION
Description of services rendered
44 (R)
HCPS/RATE/HIPPS CODE
Enter the accommodation rate per day for inpatient services
or HCPS/CPT Code for outpatient services
45 (R)
SERV. DATE
Date of services rendered
46 (R)
SERV. UNITS
Number/units of occurrence for each line or service being
billed
47 (R)
TOTAL CHARGES
Total charge for each line of service being billed
48
NON-COVERED CHARGES
Enter any non-covered charges
49
Blank
Leave blank
50
PAYOR NAME
Payer Identification. Enter any third party payers.
51 (R)
HEALTH PLAN ID
Medicare Provider ID Number/unique Provider ID Number.
The billing Provider number is required
52 (R)
REL. INFO
Release of information certification indicator
53
ASG BEN.
Assignment of benefits certification indicator
54
PRIOR PAYMENTS
Prior payments
55
EST. AMOUNT DUE
Estimated amount due
56 (R)
NPI
Enter the NPI number
57 (R)
OTHER PRIV ID
Enter the other Provider ID, if applicable
58 (R)
INSURED'S NAME
Member's name
59 (R)
P. REL
Patient's relationship to insured
60 (R)
INSURED'S UNIQUE ID
Insured's ID Number: Certificate number on the Member's ID
card
For newborns, use the mother's ID number for services
during the month of birth and the month following
61
GROUP NAME
Insured Group Name: Enter the name of any other health
plan
62
INSURANCE GROUP NO.
Enter the Policy Number of any other health plan
63
TREATMENT
AUTHORIZATION CODES
Authorization Number or authorization information
64
DOCUMENT CONTROL
NUMBER
The Control Number assigned to the original bill
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 12: Page 175
Chapter 12: Billing Institutional Claims
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Field
Box Title
Description
65
EMPLOYER NAME
Name of organization from which the insured obtained the
other policy
66 (R)
DX/PROC Qualifier
Enter the diagnosis and procedure core qualifier (ICD version
indicator)
67 (R)
DX
Principal Diagnosis Codes. Enter the ICD-9 diagnostic codes, if
applicable
67a-q (R)
DX
Other Diagnosis Codes: Enter the ICD-9 diagnostic codes, if
applicable
68
Blank
Leave blank
69
ADMIT DX
Admission Diagnosis Code: Enter the ICD-9 code
70a-c
PATIENT REASON DX
Enter the Member's reason for this visit, if applicable
71
PPS CODE
Prospective Payment System (PPS) Code: Leave blank
72
ECI
External Cause of Injury Code
73
Blank
Leave blank
74 (R)
PRINCIPAL PROCEDURE
CODE/DATE
ICD-9 principal procedure code and dates, if applicable
74a-e (R)
OTHER PROCEDURE
CODE/DATE
Other Procedure Codes
75
Blank
Leave blank
76 (R)
ATTENDING
Enter the attending physician's ID number
77 (R)
OPERATING
Enter the Provider Number if you use a surgical procedure on
this form
78-79
OTHER
Enter any other Provider numbers, if applicable
80
REMARKS
Use this field to explain special situations
81a-c (R)
CC
Enter additional or external codes, if applicable
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 12: Page 176
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
CHAPTER 13: MEMBER TRANSFERS & DISENROLLMENT
Medi-Cal Customer Care Center:
Medi-Cal Customer Care Center:
MAP/MRMIP Customer Care Center:
Hours of Operation:
1-800-407-4627 (Outside L.A. County)
1-888-285-7801 (Inside L.A. County)
1-877-687-0549
Monday to Friday, 7am-7pm
Member Transfers & Disenrollment
Overview
At Anthem, our Members have the freedom to choose their most important connection to quality health
care: their doctor. We strongly encourage our Members to select a Primary Care Provider (PCP) and remain
with that Provider because we believe in the positive impact of having a medical �home.’ This home
establishes a centralized hub from which all health care can be coordinated, without regard for how many
other caregivers become involved.
Occasionally, Members may encounter obstacles as they attempt to create an effective relationship with
their PCP. These obstacles may involve cultural and language difficulties, geographical access, or simply
personal preferences. Members who want to change their PCP may do so at any time for any reason.
Members have the right to change health care plans by following specific rules and timelines. If a Member
requests disenrollment, Anthem will provide information and assistance in the disenrollment process.
We notify PCPs of Member transfers through monthly enrollment reports. PCPs can find these reports
online at our secure ProviderAccess website at https://provider2.anthem.com/wps/portal/ebpmybcc or
by calling our Customer Care Center. The effective date of a PCP transfer will be the first day of the
following month.
Disenrollment requests can also come from the state, Anthem and Providers. Providers have the right to
request that a Member be reassigned to another PCP under certain conditions and following specific
guidelines.
Member Transfers & Disenrollment
Member-Initiated PCP Transfers
Members have the right to change their Primary Care Provider (PCP) at any time. When our Members enroll
in any of our programs, they can choose a PCP or allow their PCP to be assigned. After that, if they want to
make a change, Members are instructed to call our Customer Care Center to request an alternate PCP.
Anthem accommodates Member requests for transfers whenever possible. Our staff will work with the
Member to make the new selection, focusing on special needs. Our policy is to maintain Continued Access
to Care and Continuity of Care during the transfer process.
When a Member calls to request a PCP change:
п‚·
п‚·
The Customer Care Center (CCC) representative checks the availability of the Member’s choice. If the
member can be assigned to the selected PCP, the CCC representative will do so. If the PCP is not
available, the CCC representative will assist the Member in finding an available PCP. If the Member
advises the CCC that he or she is hospitalized, the PCP change will take effect upon discharge.
Anthem notifies PCPs of Member transfers through monthly enrollment reports. PCPs can access these
reports by calling our Customer Care Center or by going to our secure ProviderAccess website at
https://provider2.anthem.com/wps/portal/ebpmybcc.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 13: Page 177
Chapter 13: Member Transfers and Disenrollment
п‚·
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
The effective date of a PCP transfer will be the first day of the following month. We may assign a
Member retroactively.
Member Transfers & Disenrollment
Member Transfers to Other Plans
Members can voluntarily disenroll and choose another health care plan at any time, subject to a restricted
disenrollment period. Approved disenrollments become effective no later than the first day of the second
month following the month in which the Member files the request. Disenrollment may result in any of the
following:
п‚·
п‚·
п‚·
Enrollment with another health care plan
Termination of eligibility
Return to traditional or original fee-for-service Medi-Cal for continuity of care if the Member's
benefits fall into a voluntary aid code
If a Member asks a Provider how to disenroll from Anthem, the Provider should direct the Member to call
the Customer Care Center in their area:
п‚·
Medi-Cal Health Care Options (Outside L.A. County):
1-800-430-4263
The Member must complete a Request for Disenrollment Form and mail it to:
Health Care Options
P.O. Box 989009
West Sacramento, CA 95798-9850
п‚·
Medi-Cal L.A. Care (Los Angeles County Only):
1-888-452-2273
The Member must complete a Plan Partner Change Form and mail it to:
L.A. Care Health Plan
555 West Fifth Street
Los Angeles, CA 90013
When our Customer Care Center receives a call from a Member who wants to disenroll from our health care
plan, the following steps will be taken:
1. The Customer Care Center will attempt to find out the reason for the request.
2. They will resolve the situation, if possible.
3. If the Member agrees to allow us to attempt resolution, we initiate the appropriate process, which
may include Grievances and Appeals.
4. If the Member declines, our Customer Care Center gives the Member the phone numbers for Health
Care Options (HCO) or L.A. Care.
5. The Customer Care Center informs the Member that the disenrollment process will take
approximately 15-45 days. The Member may also request an expedited disenrollment under certain
circumstances.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 13: Page 178
Chapter 13: Member Transfers and Disenrollment
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Member Transfers & Disenrollment
PCP-Initiated Member Transfers
PCPs may request Member reassignment to a different PCP for the following reasons:
•
•
•
•
The Member is abusive to the PCP, exhibiting disruptive, unruly, threatening or uncooperative behavior
The Member is abusive to staff, exhibiting disruptive, unruly, threatening or uncooperative behavior
The Member misuses or loans his or her membership card to another person
The Member fails to follow prescribed treatment plans
The process for disenrollment begins by downloading the Provider Request for Member Deletion from PCP
Assignment form located in the Forms Libraryon the Provider Resources page of our website at
www.anthem.com/ca. For information on how to access the Provider Resources page of our website,
please see Chapter 1: How to Access Information, Forms and Tools on Our Website.
To request disenrollment, the PCP must do the following:
пѓ� Complete the Provider Request for Member Deletion from PCP Assignment form and mail or fax
(preferred) the form to the address or fax number on the form.
� Continue to manage the Member’s care, as required, until we can reassign the Member to another PCP,
or not more than 30 days from the day we receive the Provider Request for Member Deletion from PCP
Assignment form, whichever comes first.
пѓ� The change will become effective the day Anthem enters it into the system.
Prior to disenrollment, Anthem will make every attempt to resolve issues and keep the Member in our
health care plan. If these attempts fail, we will either reassign the Member to another PCP or forward the
disenrollment request form to the appropriate state agency requesting Member reassignment to another
health care plan.
Anthem may also request disenrollment for a Member who has moved out of the service area. When a
Member moves out of our service area, he or she is responsible for notifying the state of the new
permanent address. After that, DHCS will disenroll the Member from Anthem.
Member Transfers & Disenrollment
State Agency-Initiated Member Disenrollment
Contracted state agencies inform Anthem of membership changes by sending daily and monthly enrollment
reports. These reports contain all active membership data and incremental changes to eligibility records.
Anthem disenrolls Members who are not listed on the monthly full replacement file effective as of the
designated disenrollment date. Reasons for disenrollment may include:
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
Admission to a long-term care or intermediate care facility beyond the month of admission and the
following month
Change in eligibility status
County or residence changes
Death of the Member
Health care plan mergers or reorganizations
Incarceration
Loss of benefits
Permanent change of residence out of service area
Voluntary disenrollments
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 13: Page 179
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
CHAPTER 14: GRIEVANCES & APPEALS
Medi-Cal Customer Care Center:
Medi-Cal Customer Care Center:
MAP/MRMIP Customer Care Center:
1-800-407-4627 (Outside L.A. County)
1-888-285-7801 (Inside L.A. County)
1-877-687-0549
Grievances & Appeals
Overview
We encourage Anthem Providers and Members to seek resolution of issues through our grievance and
appeals process. The issues may involve dissatisfaction or concern about another Provider, the Plan or a
Member.
We want to assure Providers that they have the right to file an appeal with us for denial, deferral or
modification of a claims disposition or post-service request. They also have the right to appeal on behalf of a
Member for denial, deferral or modification of a Prior Authorization or Request for Concurrent Review.
These appeals are treated as Member appeals and follow the Member appeal process.
Grievances are tracked and trended, resolved within established time frames, and referred to peer review
when necessary. Anthem's grievance and appeals process meets all requirements of state law and
accreditation agencies.
The building blocks of this process are the grievance and the appeal.
**Grievance: Any expression of dissatisfaction about any matter other than an "action" to Anthem
by a Member or Provider.
**Appeal: A formal request for Anthem to change a decision upheld by Anthem through the
grievance and appeal process.
Please Note: Anthem does not discriminate against Providers or Members for filing a grievance or an
appeal. Providers are prohibited from penalizing a Member in any way for filing a grievance.
Provider grievances and appeals are classified into the following 3 categories:
п‚·
п‚·
п‚·
Grievances relating to the operation of the Plan, including:
o Benefit Interpretation
o Claim Processing
o Reimbursement
Provider appeals related to adverse determinations
Provider appeals of nonmedical necessity claims determinations
Member grievances and appeals can include, but are not limited to, the following:
п‚·
п‚·
п‚·
Access to health care services
Care and treatment by a Provider
Issues having to do with how we conduct business
If a Provider or Member has a grievance, Anthem would like to hear from them, either by phone or in
writing. Grievances may be filed by calling the Customer Care Center or in writing and submitted to the
Grievances and Appeals Department. Providers may file a written grievance by using the
Physician/Provider Grievance Form located in the Forms Library of the Provider Resources page of our
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 14: Page 180
Chapter 14: Grievances and Appeals
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
website at www.anthem.com/ca. For directions on how to access the Provider Resources page of our
website, please see Chapter 1: How to Access Information, Forms and Tools on Our Website.
To mail the form, use the following address:
Attn: Grievances & Appeals Department
Anthem Blue Cross
P.O. Box 60007
Los Angeles, Ca. 90060-0007
Providers can also fax the form to: 1-888-387-2968.
Please Note: Anthem offers an expedited grievance and appeal to members for decisions involving urgently
needed care. Whether standard or expedited, grievances and appeals are reviewed by a person who is not
subordinate to the initial decision-maker.
Grievances & Appeals
Provider Grievances Relating to the Operation of the Plan
A Provider may be dissatisfied or concerned about another Provider, a Member or an operational issue,
including claims processing and reimbursement. Provider grievances may be submitted orally or in writing
and include the following:
п‚·
п‚·
п‚·
Provider’s name
Date of the incident
Description of the incident
Timelines for the Provider grievance and appeal process:
Provider Grievance
May be filed up to 180 calendar days from the date the Provider became aware of
the issue.
Provider Appeal
May be filed up to 365 calendar days from the date on the Notice of Action letter
advising of an Adverse Determination.
Anthem will send a written acknowledgement to the Provider within 5 calendar days of receiving a
grievance or within 5 business days of receiving an appeal. We may request medical records or an
explanation of the issues raised in the grievance in the following ways:
п‚·
п‚·
п‚·
By telephone
By fax with a signed and dated letter
By mail with a signed and dated letter
The timeline for responding to the request for more information is as follows:
пѓ� Standard Grievances or Appeals: Providers must comply with the request for additional information
within 10 calendar days of the date that appears on the request.
Providers are notified in writing of the resolution, including their right of appeal, if any. According to state
law, we may not be able to disclose the final disposition of certain grievances due to peer review
confidentiality laws.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 14: Page 181
Chapter 14: Grievances and Appeals
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
When to Expect Resolution for a Grievance or Appeal
пѓ� Provider Grievances: Anthem sends a written resolution letter to the Provider within 30 calendar days
of the receipt of the grievance.
пѓ� Provider Appeals: Anthem sends a written resolution letter to the Provider within 45 working days of
the receipt of the appeal.
Grievances & Appeals
Provider Dispute
When a Provider expresses dissatisfaction about an Adverse Determination involving a clinical issue, the
case is automatically handled as a provider dispute rather than a grievance.
**Adverse Determination: A denial, modification or reduction of services based on eligibility,
benefit coverage or medical necessity.
A Clinical Reviewer of the same or similar specialty reviews the Provider appeal. This clinical reviewer will be
someone who was not involved in any previous level of review in the decision-making process. In addition,
the clinical reviewer may not be subordinate to any person involved in the initial determination. The clinical
reviewer will review the case, contact the Provider as necessary to discuss possible appropriate alternatives
and render a decision.
Claims denials are also considered an Adverse Determination. Providers who want to challenge a claims
decision may submit a Provider Dispute Resolution Request Form.
**Provider Dispute Resolution Appeal: The process by which a Provider may challenge the
disposition of a claim that has already been decided.
The Provider Dispute Resolution Request Form is located in the Forms Library of the Provider Resources
page of our website at www.anthem.com/ca. For directions on how to access the Provider Resources page
of our website, please see Chapter 1: How to Access Information, Forms and Tools on Our Website.
Requests for provider disputes must be submitted using the following guidelines:
пѓ� The request must be made in writing to Anthem within 365 calendar days of a claim disposition and
include all pertinent information.
Provider Dispute Resolution Appeals are resolved within 45 working days of receipt of the written request.
Grievances & Appeals
Provider Appeals: Arbitration
If the Provider is not satisfied with the outcome of a review conducted through the Provider Appeal
Process, there are additional steps that can be taken through arbitration, in accordance with the Anthem
State Sponsored Business Provider Agreement. For more information, please call the appropriate Customer
Care Center at the contact numbers listed at the beginning of this chapter.
Grievances & Appeals
Member Grievances: Filing a Grievance
To help ensure that our Members' rights are protected, all Anthem Members are entitled to a grievance and
appeals process. If a Member wants to file a grievance, the process is to call the Customer Care Center, write
a letter to the Grievance and Appeal Department, or fill out a Member Grievance Form and mail it to us,
telling us about the problem. Grievance forms are available at the places where Members receive their
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 14: Page 182
Chapter 14: Grievances and Appeals
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
health care, such as their PCP’s office, as well as on our website at www.anthem.com/cavia the following
websteps:
п‚·
п‚·
Select OTHER ANTHEM WEBSITES: Medicaid
Select Medi-Cal, MRMIP or MAP (AIM) from one of the blue tabs and scroll down to the Member
Grievance Forms option and click to open
One does not need to be a Member to file a grievance or appeal. Other representatives include the
following:
п‚·
п‚·
п‚·
п‚·
п‚·
Relative
Guardian
Conservator
Attorney
Member's Primary Care Provider
The grievance submission must include the following information:
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
Who is part of the grievance
What happened
When it happened
Where it happened
Why the Member was not happy with the health care services
Attach documents that will help us look into the problem
The grievance form should be mailed to:
ATTN: Appeals and Complaints Department
Anthem Blue Cross
P.O. Box 60007
Los Angeles, Ca. 90060-0007
If the Member cannot mail the form or letter, we will assist the Member by documenting a verbal request.
Please note: If the Member’s grievance is related to an “Action” already taken, it is considered an appeal.
**Action: The denial or limited authorization of a requested service, including the type or level of
service.
Actions may include the following:
п‚·
п‚·
п‚·
п‚·
п‚·
Denial or limited authorization of a requested service, including the type or level of service
The reduction, suspension or termination of a previously authorized service
The denial, in whole or in part, of payment for service
Failure to provide services in a timely manner, as defined by the State
Failure of Anthem to act within required timeframes
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 14: Page 183
Chapter 14: Grievances and Appeals
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Timelines for the Member Grievance and Appeal Process:
Member Grievance
180 calendar days after the date of the incident that gave rise to the
grievance
Member Appeal: Medi-Cal
90 calendar days after the date of the Notice of Action letter notifying the
Member of a denial, deferral or modification of a request for services
Member Appeal: MRMIP &
AIM (MediCal Access
Program)
180 calendar days after the date on the Notice of Action letter notifying
the Member of a denial, deferral or modification of a request for services
Please Note: Anthem will resolve any grievance or appeal, internal or external, at no cost to the Member.
Interpreter services and translation of materials into non-English languages and alternative formats are
available to support Members with the grievance and appeals process, at no cost to the member.
Grievances & Appeals
Member Grievances and Appeals: Acknowledgement
After we receive the Member’s grievance by phone, fax or mail, we will send an acknowledgment letter
within 5 calendar days from the date we receive the grievance or appeal. If we receive a request for an
expedited grievance or appeal, the medical director, without delay, will review the request to determine if
the request involves an imminent and/or serious threat to the health of the Member, including, but not
limited to, severe pain, and potential loss of life, limb or major bodily function. This determination is made
within one working day of the receipt of the expedited request.
If the Medical Director determines a request involves medical care or treatment, for which the application of
the standard time period is appropriate, the grievance and appeal clinical associate immediately notifies the
Member by telephone, if possible, of the determination. In addition, the grievance and appeal clinical
associate immediately sends an acknowledgement letter to the Member which indicates the receipt of the
expedited request, the date of the receipt and notification that the request was reviewed for urgency but
will be handled as a standard grievance or appeal.
If the Medical Director determines the request is for medical care or treatment in which the application of
the time period for making a standard determination would be detrimental to the member, the grievance
and appeal associate immediately notifies the Member by telephone, if possible, that the request was
received. An acknowledgement letter is mailed immediately to the member as well. This letter indicates the
receipt of the expedited appeal request, the date of the receipt or the request, and the member’s right to
immediately notify the Department of Managed Health Care (DMHC) of the expedited appeal.
Grievances & Appeals
Member Grievances: Resolution
Anthem will investigate the Member’s grievance to develop a resolution. This investigation includes the
following steps:
пѓ� Anthem will have the grievance reviewed by appropriate staff and, if necessary, the Medical Director.
пѓ� Anthem may request medical records or an explanation from the Provider(s) involved in the case.
пѓ� Anthem will notify Providers of the need for additional information either by phone, mail or fax.
Written correspondence to Providers will include a signed and dated letter.
пѓ� Providers are expected to comply with requests for additional information within 10 calendar days for
standard grievances and appeals and within 24 hours for an expedited grievance or appeal.
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The Member will receive a Grievance Resolution Letter within 30 calendar days of the date we receive the
grievance. The letter will:
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Describe their grievance
Tell them what will be done to solve the problem
Tell them how to ask for a second review of the grievance
Tell them how to ask for internal appeal of our decision
Grievances & Appeals
Member Appeals
Appeals are divided into 2 categories: Standard Appeals and Expedited Appeals.
**Standard Appeals: Standard Appeals are the appropriate process when a Member or his/her
representative requests that Anthem reconsider the denial of a service or payment for services, in
whole or in part.
**Expedited Appeals: Expedited Appeals are the appropriate process when the amount of time
necessary to participate in a standard appeal process could jeopardize the Member’s life, health or the
ability to maintain or regain maximum function.
Grievances & Appeals
Member Appeals: Standard Appeals
Members may request a standard appeal by calling our Customer Care Center at:
Medi-Cal Customer Care Center:
Medi-Cal Customer Care Center:
MAP/MRMIP Customer Care Center:
1-800-407-4627 (Outside L.A. County)
1-888-285-7801 (Inside L.A. County)
1-877-687-0549
Grievances & Appeals
Member Appeals: Response to Standard Appeals
Anthem may request medical records or a Provider explanation of the issues raised in a standard appeal by
the following means:
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By Phone
By Fax, with a signed and dated letter
By Mail, with a signed and dated letter
Providers are expected to comply with the request for additional information within 10 calendar days.
Grievances & Appeals
Member Appeals: Resolution of Standard Appeals
Standard appeals are resolved within 30 calendar days from the date of receipt of the initial written or oral
request. Members are notified in writing of the appeal resolution, including their right to further appeal, if
any. An additional 14 calendar days may be granted when certain circumstances are met (see 42 CFR 438.40
(c)). The request for an appeal must be filed in writing.
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Grievances & Appeals
Member Appeals: Expedited
Anthem will inform the Member of the time available for providing information, and that limited time is
available for expedited appeals.
Members may request an expedited appeal by calling our Customer Care Center at the numbers listed
above under Member Appeals: Standard Appeals.
If Anthem denies a request for an expedited appeal, Anthem must:
пѓ� Transfer the appeal to the time frame for standard resolution.
пѓ� Make a reasonable effort to give the Member prompt oral notice of the denial and follow up within 2
calendar days with a written notice.
Grievances & Appeals
Member Appeals: Response to Expedited Appeals
Anthem may request medical records or a Provider explanation of the issues raised in an expedited appeal
by the following means:
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By Phone
By Fax, with a signed and dated letter
By Mail, with a signed and dated letter
Providers are expected to comply with the request for additional information within 24 hours.
Grievances & Appeals
Member Appeals: Resolution of Expedited Appeals
Anthem resolves expedited appeals as quickly as possible and within 72 hours. The Member is notified by
telephone of the resolution, if possible, and with a written resolution letter within 72 hours from the receipt
of the appeal request.
Grievances & Appeals
Member Appeals: Other Options for Filing Grievances
After exhausting Anthem’s grievance appeal process, if a Member is still dissatisfied with a decision, the
Member has the right to request an Independent Medical Review from the following entities:
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L.A. Care Health Plan: Los Angeles County Members only
California Department of Social Services, State Hearing Division: Members may request a State Fair
Hearing at any time during the grievance process
Medi-Cal Managed Care Office of the Ombudsman at the California Department of Health Care
Services: Members may submit a grievance
California Department of Managed Health Care: Members may request an Independent Medical
Review (IMR) if eligible or an expedited review or an urgent grievance or appeal. If the Member has
requested a State Fair Hearing, he or she cannot also request an IMR.
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Grievances & Appeals
Medi-Cal Member Appeals: State Fair Hearing
Medi-Cal members may request a State Fair Hearing with the California Department of Social Services
(CDSS) at any point prior to, during or after exhausting Anthem’s grievance or l appeal processes. For
grievances not related to a Notice of Action, members must file a request for a State Fair Hearing within
ninety (90) days from the date the incident or action occurred which caused the member to be dissatisfied.
For grievances regarding a Notice of Action, members may file an appeal with Anthem and a State Fair
Hearing with the CDSS at the same time. The State Fair Hearing must be filed within 90 days from the date
of the Notice of Action. However, an Independent Medical Review (IMR) with the Department of Managed
Health Care (DMHC) may not be requested if a State Fair Hearing has already been requested for a Notice of
Action. The request may be submitted by writing to the State of California at:
Department of Social Services
State Hearing Division
P.O. Box 944243, MS19-37
Sacramento, CA 94244-2430
Or by calling the department toll free at 1-800-952-5253.
Once the state receives the Member’s request, the process is as follows:
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The state sends a notice of the hearing request to Anthem.
Upon receipt of the request, all documents related to the request and are forwarded to the state.
The state notifies all parties of the date, time and place of the hearing. Representatives from our
administrative, medical and legal departments may attend the hearing to present testimony and
arguments. Our representatives may cross-examine the witnesses and offer rebutting evidence.
An Administrative Law Judge renders a decision in the hearing within 90 business days of the date the
hearing request was made.
If the judge overturns Anthem’s position, we must adhere to the judge’s decision and ensure that it is
carried out.
Please note: The State Fair Hearing process is applicable to Medi-Cal enrollees only. Anthem Members
enrolled in the Medi-Cal Access Program (MAP) or MRMIP may not request a State Fair Hearing. However,
they may request an Independent Medical Review.
Grievances & Appeals
Member Appeals: Discrimination
Members who contact us with an allegation of discrimination are immediately informed of the right to file a
Grievance. This also occurs when one of our representatives working with a Member identifies a potential
act of discrimination. The Member is advised to submit an oral or written account of the incident and is
assisted in doing so if he or she requests assistance.
We document, track and trend all alleged acts of discrimination. A Grievances & Appeals associate will
review and trend cultural and linguistic grievances in collaboration with a cultural and linguistic specialist.
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Grievances & Appeals
Medi-Cal Member Appeals: Continuation of Benefits for Anthem Members during an Appeal
Medi-Cal Members may continue benefits while their Appeal or State Fair Hearing is pending in accordance
with federal regulations when all of the following criteria are met:
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Member or his provider on the member’s behalf must request the Appeal within 10 days of our mail
date of the adverse action notification or prior to the effective date on the written notice of the
adverse action; and
The Appeal involves the termination, suspension or reduction of a previously authorized course of
treatment; and
Services were ordered by an authorized Provider; and
The original period covered by the initial authorization has not expired, and Member requests
extension of benefits.
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Anthem Blue Cross
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CHAPTER 15: CREDENTIALING & RE-CREDENTIALING
Medi-Cal Customer Care Center:
Medi-Cal Customer Care Center:
MAP/MRMIP Customer Care Center:
1-800-407-4627 (Outside L.A. County)
1-888-285-7801 (Inside L.A. County)
1-877-687-0549
Credentialing and Recredentialing
Credentialing Program Structure
The National Credentials Committee (NCC) is the authorized entity for the development and maintenance of
National Credentialing Policy. Policies approved by NCC will govern credentialing of network practitioners
and Health Delivery Organizations (HDOs), including but not limited to scope, criteria, confidentiality,
delegation and appeals. Policies established by the National Credentials Committee will be presented to
Anthem’s Credentials Committee for input, review and adoption.
The NCC establishes a local credentialing and peer review body known as the Credentials Committee. The
Credentials Committee (CC) is authorized by the NCC to evaluate and determine eligibility for practitioners
and HDOs to participate in the credentialed networks and be listed in the Provider directories.
Credentialing and Recredentialing
Credentialing Program Scope
Anthem credentials the following health care practitioners: medical doctors, doctors of osteopathic
medicine, doctors of podiatry, chiropractors and optometrists providing services covered under Anthem’s
Medi-Cal Managed Care (Medi-Cal) and doctors of dentistry providing Health Services covered under MediCal including oral maxillofacial surgeons.
Anthem also credentials behavioral health practitioners, including psychiatrists and physicians who are
certified or trained in addiction psychiatry, child and adolescent psychiatry, and geriatric psychiatry; doctoral
and clinical psychologists who are state licensed; master’s level clinical social workers who are state
licensed; master’s level clinical nurse specialists or psychiatric nurse practitioners who are nationally and
state certified and state licensed; and other behavioral health care specialists who are licensed, certified or
registered by the state to practice independently. Medical Therapists (e.g., physical therapists, speech
therapists and occupational therapists) and other individual health care practitioners listed in Anthem’s
Network directory are also credentialed.
Anthem credentials the following HDOs: hospitals; home health agencies; skilled nursing facilities; (nursing
homes); freestanding surgical centers; lithotripsy centers treating kidney stones and freestanding cardiac
catheterization labs if applicable to certain regions; and behavioral health facilities providing mental health
and/or substance abuse treatment in an inpatient, residential or ambulatory setting. Additional facilities and
ancillary Providers, including long-term care services and support Providers, are also subject to credentialing
and recredentialing.
Credentialing and Recredentialing
Credentials Committee
The decision to accept, retain, deny or terminate a practitioner’s participation in a Network or Plan Program
is conducted by a peer review body, known as Anthem’s Credentials Committee (CC).
The CC will meet at least once every 45 days. The presence of a majority of voting CC members constitutes a
quorum. The chief medical officer, or a designee appointed in consultation with the vice president of
Medical and Credentialing Policy, will chair the CC and serve as a voting member (the Chair of the CC). The
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CC will include at least two participating practitioners, including one who practices in the specialty type that
most frequently provides services to Anthem Covered Individuals and who falls within the scope of the
credentialing program, having no other role in Anthem’s Network Management. The Chair of the CC may
appoint additional Network practitioners of such specialty type as deemed appropriate for the efficient
functioning of the CC.
The CC will access various specialists for consultation as needed to complete the review of a practitioner’s
credentials. A committee member will disclose and abstain from voting on a practitioner if the committee
member (i) believes there is a conflict of interest, such as direct economic competition with the practitioner;
or (ii) feels his or her judgment might otherwise be compromised. A committee member will also disclose if
he or she has been professionally involved with the practitioner. Determinations to deny an applicant’s
participation or terminate a practitioner from participation in one or more Networks or Plan Programs
require a majority vote of the voting members of the CC in attendance, the majority of whom are Network
Providers.
During the credentialing process, all information that is obtained is highly confidential. All CC meeting
minutes and practitioner files are stored in locked cabinets and can only be seen by appropriate
Credentialing staff, medical directors and CC members. Documents in these files may not be reproduced or
distributed, except for confidential peer review and credentialing purposes.
Practitioners and HDOs are notified that they have the right to review information submitted to support
their credentialing applications. In the event that credentialing information cannot be verified or if there is a
discrepancy in the credentialing information obtained, the Credentialing staff will contact the practitioner or
HDO within 30 calendar days of the identification of the issue. This communication will specifically notify the
practitioner or HDO of the right to correct erroneous information or provide additional details regarding the
issue in question. This notification will also include the specific process for submission of this additional
information, including where it should be sent. Depending on the nature of the issue in question, this
communication may occur verbally or in writing. If the communication is verbal, written confirmation will be
sent at a later date. All communication on the issue(s) in question, including copies of the correspondence or
a detailed record of phone calls, will be clearly documented in the practitioner’s credentials file. The
practitioner or HDO will be given no less than 14 calendar days in which to provide additional information.
Anthem may request and will accept additional information from the applicant to correct or explain
incomplete, inaccurate or conflicting credentialing information. The CC will review the information and
rationale presented by the applicant to determine if a material omission has occurred or if other
credentialing criteria are met.
Credentialing and Recredentialing
Nondiscrimination Policy
Anthem will not discriminate against any applicant for participation in its Plan Programs or Networks on the
basis of race, gender, color, creed, religion, national origin, ancestry, sexual orientation, age, veteran, or
marital status or any unlawful basis not specifically mentioned herein. Additionally, Anthem will not
discriminate against any applicant on the basis of the risk of population they serve or against those who
specialize in the treatment of costly conditions. Other than gender and language capabilities that are
provided to the Covered Individuals to meet their needs and preferences, this information is not required in
the credentialing and recredentialing process. Determinations as to which practitioners/HDOs require
additional individual review by the CC are made according to predetermined criteria related to professional
conduct and competence as outlined in Anthem Credentialing Program Standards. CC decisions are based
on issues of professional conduct and competence as reported and verified through the credentialing
process.
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Revision date: December 2014
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Credentialing and Recredentialing
Initial Credentialing
Each practitioner or HDO must complete a standard application form when applying for initial participation
in the Anthem Network. This application may be a state-mandated form or a standard form created by or
deemed acceptable by Anthem. For practitioners, the Council for Affordable Quality Healthcare (CAQH), a
Universal Credentialing Datasource, is utilized. CAQH is building the first national Provider credentialing
database system, which is designed to eliminate the duplicate collection and updating of provider
information for health plans, hospitals and practitioners. To learn more about CAQH, visit their website at
www.CAQH.org.
Anthem will verify those elements related to an applicants’ legal authority to practice, relevant training,
experience and competency from the primary source, where applicable, during the credentialing process. All
verifications must be current and verified within the 180 calendar-day period prior to the CC making its
credentialing recommendation or as otherwise required by applicable accreditation standards.
During the credentialing process, Anthem will review verification of the credentialing data as described in
the following tables unless otherwise required by regulatory or accrediting bodies. These tables represent
minimum requirements.
A.
Practitioners
Verification Element
License to practice in the state(s) in which the practitioner will treat Covered
Individuals.
Hospital admitting privileges at a TJC, NIAHO or AOA-accredited hospital, or a Network
hospital previously approved by the committee.
DEA, CDS and state controlled substance certificates
п‚· The DEA/CDS must be valid in the state(s) in which practitioner will treat
Covered Individuals. Practitioners who see members in more than one state
must have a DEA/CDS for each state.
Malpractice insurance
Malpractice claims history
Board certification or highest level of medical training or education
Work history
State or Federal license sanctions or limitations
Medicare, Medicaid or FEHBP sanctions
National Practitioner Data Bank report
B.
Health Delivery Organizations (HDOs)
Verification Element
Accreditation, if applicable
License to practice, if applicable
Malpractice insurance
Medicare certification, if applicable
Department of Health Survey Results or recognized accrediting organization
certification
License sanctions or limitations, if applicable
Medicare, Medicaid or FEHBP sanctions
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Credentialing and Recredentialing
Re-credentialing
The recredentialing process incorporates reverification and the identification of changes in the practitioner’s
or HDO’s licensure, sanctions, certification, health status and/or performance information (including, but
not limited to, malpractice experience, hospital privilege or other actions) that may reflect on the
practitioner’s or HDO’s professional conduct and competence. This information is reviewed in order to
assess whether practitioners and HDOs continue to meet Anthem’s credentialing standards.
During the recredentialing process, Anthem will review verification of the credentialing data as described in
the tables under Initial Credentialing unless otherwise required by regulatory or accrediting bodies. These
tables represent minimum requirements.
All applicable practitioners and HDOs in the Network within the scope of Anthem’s Credentialing Program
are required to be recredentialed every three years unless otherwise required by contract or state
regulations.
Credentialing and Recredentialing
Health Delivery Organizations
New HDO applicants will submit a standardized application to Anthem for review. If the candidate meets
Anthem’s screening criteria, the credentialing process will commence. To assess whether participating
Anthem Network HDOs, within the scope of the Credentialing Program, meet appropriate standards of
professional conduct and competence, they are subject to credentialing and recredentialing programs. In
addition to the licensure and other eligibility criteria for HDOs, as described in detail in Anthem’s
Credentialing Program Standards, all Network HDOs are required to maintain accreditation by an
appropriate, recognized accrediting body or, in the absence of such accreditation, Anthem may evaluate the
most recent site survey by Medicare or the appropriate state oversight agency for that HDO.
Recredentialing of HDOs occurs every three years unless otherwise required by regulatory or accrediting
bodies. Each HDO applying for continuing participation in the Anthem Network must submit all required
supporting documentation.
On request, HDOs will be provided with the status of their credentialing application. Anthem may request
and will accept additional information from the HDO to correct incomplete, inaccurate or conflicting
credentialing information. The CC will review this information and the rationale behind it, as presented by
the HDO, and determine if a material omission has occurred or if other credentialing criteria are met.
Credentialing and Recredentialing
Ongoing Sanction Monitoring
To support certain credentialing standards between the recredentialing cycles, Anthem has established an
ongoing monitoring program. Credentialing performs ongoing monitoring to help ensure continued
compliance with credentialing standards and to assess for occurrences that may reflect issues of
substandard professional conduct and competence. To achieve this, the credentialing department will
review periodic listings/reports within 30 calendar days of the time they are made available from the various
sources, including, but not limited to, the following:
1. Office of the Inspector General (OIG)
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2. Federal Medicare/Medicaid Reports
3. Office of Personnel Management (OPM)
4. State licensing Boards/Agencies
5. Covered Individual/Customer Services Departments
6. Clinical Quality Management Dept. (including data regarding complaints of both a clinical and nonclinical nature, reports of adverse clinical events and outcomes, and satisfaction data, as available)
7. Other internal Anthem Departments
8. Any other verified information received from appropriate sources
When a practitioner or HDO within the scope of credentialing has been identified by these sources, criteria
will be used to assess the appropriate response, including but not limited to: review by the Chair of
Anthem’s CC, review by the Anthem’s Medical Director, referral to the CC or termination. Anthem’s
credentialing departments will report Providers to the appropriate authorities as required by law.
Credentialing and Recredentialing
Appeals Process
Anthem has established policies for monitoring and recredentialing practitioners and HDOs who seek
continued participation in the Anthem Network or Plan Program. Information reviewed during this activity
may indicate that the professional conduct and competence standards are no longer being met, and
Anthem may wish to terminate practitioners or HDOs. Anthem also seeks to treat practitioners and HDOs
and applying Providers fairly and thus provides practitioners and HDOs with a process to appeal
determinations terminating participation in the Anthem Network or Plan Program for professional
competence and conduct reasons, or which would otherwise result in a report to the National Practitioner
Data Bank (NPDB). Additionally, Anthem will permit practitioners and HDOs who have been refused initial
participation the opportunity to correct any errors or omissions which may have led to such denial
(informal/reconsideration only). It is the intent of Anthem to give practitioners and HDOs the opportunity to
contest a termination of the practitioner’s or HDO’s participation in the Anthem Network or Plan Program
and those denials of request for initial participation which are reported to the NPDB that were based on
professional competence and conduct considerations. Immediate terminations may be imposed due to the
practitioner’s or HDO’s suspension or loss of licensure, criminal conviction, or Anthem’s determination that
the practitioner’s or HDO’s continued participation poses an imminent risk of harm to Covered Individuals. A
practitioner/HDO whose license has been suspended or revoked has no right to informal
review/reconsideration or formal appeal.
Credentialing and Recredentialing
Reporting Requirements
When Anthem takes a professional review action with respect to a practitioner’s or HDO’s participation in
the Anthem Network, Anthem may have an obligation to report such to the NPDB and/or Healthcare
Integrity and Protection Data Bank (HIPDB). Once Anthem receives a verification of the NPDB report, the
verification report will be sent to the state licensing board. The credentialing staff will comply with all state
and federal regulations in regard to the reporting of adverse determinations relating to professional conduct
and competence. These reports will be made to the appropriate, legally designated agencies. In the event
that the procedures set forth for reporting reportable adverse actions conflict with the process set forth in
the current NPDB Guidebook and the HIPDB Guidebook, the process set forth in the NPDB Guidebook and
the HIPDB Guidebook will govern.
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Anthem Blue Cross
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Credentialing and Recredentialing
Eligibility Criteria – Health Care Practitioners
Initial applicants must meet the following criteria in order to be considered for participation:
A. Possess a current, valid, unencumbered, unrestricted and nonprobationary license in the state(s)
where he/she provides services to Covered Individuals
B. Possess a current, valid and unrestricted Drug Enforcement Agency (“DEA”) and/or Controlled
Dangerous Substances (“CDS”) registration for prescribing controlled substances, if applicable to
his/her specialty in which he/she will treat Covered Individuals; the DEA/CDS must be valid in the
state(s) in which the practitioner will be treating Covered Individuals. Practitioners who see Covered
Individuals in more than one state must have a DEA/CDS for each state
C. Must not be currently debarred or excluded from participation in any of the following programs:
Medicare, Medicaid or FEHBP
D. For MDs, DOs, DPMs and oral and maxillofacial surgeons, the applicant must have current, in-force
board certification (as defined by the American Board of Medical Specialties (ABMS), American
Osteopathic Association (AOA), Royal College of Physicians and Surgeons of Canada (RCPSC), College
of Family Physicians of Canada (CFPC), American Board of Podiatric Surgery (ABPS), American Board
of Podiatric Orthopedics and Primary Podiatric Medicine (ABPOPPM) or American Board of Oral and
Maxillofacial Surgery (ABOMS) in the clinical discipline for which they are applying. Individuals will
be granted five years after completion of their residency program to meet this requirement
1. As alternatives, MDs and DOs meeting any one of the following criteria will be viewed as
meeting the education, training and certification requirement:
a. Previous board certification (as defined by one of the following: ABMS, AOA, RCPSC or
CFPC) in the clinical specialty or subspecialty for which they are applying which has now
expired AND a minimum of 10 consecutive years of clinical practice. OR
b. Training which met the requirements in place at the time it was completed in a specialty
field prior to the availability of board certifications in that clinical specialty or subspecialty.
OR
c. Specialized practice expertise as evidenced by publication in nationally accepted peer
review literature and/or recognized as a leader in the science of their specialty AND a
faculty appointment of Assistant Professor or higher at an academic medical center and
teaching Facility in Anthem Network AND the applicant’s professional activities are spent
at that institution at least 50 percent of the time.
2. Practitioners meeting one of these three alternative criteria (a, b, c) will be viewed as meeting
all Anthem education, training and certification criteria and will not be required to undergo
additional review or individual presentation to the CC. These alternatives are subject to Anthem
review and approval. Reports submitted by delegate to Anthem must contain sufficient
documentation to support the above alternatives, as determined by Anthem.
E. For MDs and DOs, the applicant must have unrestricted hospital privileges at a The Joint
Commission (TJC), National Integrated Accreditation for Healthcare Organizations (NIAHO) or an
AOA accredited hospital, or a Network hospital previously approved by the committee. Some clinical
disciplines may function exclusively in the outpatient setting, and the CC may at its discretion deem
hospital privileges not relevant to these specialties. Also, the organization of an increasing number
of physician practice settings in selected fields is such that individual physicians may practice solely
in either an outpatient or an inpatient setting. The CC will evaluate applications from practitioners in
such practices without regard to hospital privileges. The expectation of these physicians would be
that there is an appropriate referral arrangement with a Network/Participating Provider to provide
inpatient care.
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Credentialing and Recredentialing
Criteria for Selecting Practitioners – New Applicants (Credentialing)
1. Submission of a complete application and required attachments that must not contain
intentional misrepresentations;
2. Application attestation signed date within 180 calendar days of the date of submission to the CC
for a vote;
3. Primary source verifications within acceptable timeframes of the date of submission to the CC
for a vote, as deemed by appropriate accrediting agencies;
4. No evidence of potential material omission(s) on application;
5. Current, valid, unrestricted license to practice in each state in which the practitioner would
provide care to Covered Individuals;
6. No current license action;
7. No history of licensing board action in any state;
8. No current federal sanction and no history of federal sanctions (per OIG and OPM report nor on
NPDB report);
9. Possess a current, valid and unrestricted DEA/CDS registration for prescribing controlled
substances, if applicable to his/her specialty in which he/she will treat Covered Individuals. The
DEA/CDS must be valid in the state(s) in which the practitioner will treat Covered Individuals.
Practitioners who treat Covered Individuals in more than one state must have a valid DEA/CDS
for each applicable state. Initial applicants who have NO DEA/CDS certificate will be viewed as
not meeting criteria and the credentialing process will not proceed. However, if the applicant
can provide evidence that he has applied for a DEA, the credentialing process may proceed if all
of the following are met:
a. It can be verified that this application is pending.
b. The applicant has made an arrangement for an alternative practitioner to prescribe
controlled substances until the additional DEA certificate is obtained.
c. The applicant agrees to notify Anthem upon receipt of the required DEA.
d. Anthem will verify the appropriate DEA/CDS via standard sources.
i.
The applicant agrees that failure to provide the appropriate DEA within a 90-day
timeframe will result in termination from the Network.
ii.
Initial applicants who possess a DEA certificate in a state other than the state in
which they will be treating Covered Individuals will be notified of the need to obtain
the additional DEA. If the applicant has applied for additional DEA the credentialing
process may proceed if ALL the following criteria are met:
п‚· It can be verified that this application is pending and,
п‚· The applicant has made an arrangement for an alternative practitioner to
prescribe controlled substances until the additional DEA certificate is
obtained,
п‚· The applicant agrees to notify Anthem upon receipt of the required DEA,
п‚· Anthem will verify the appropriate DEA/CDS via standard sources; applicant
agrees that failure to provide the appropriate DEA within a 90 calendar day
timeframe will result in termination from the Network, AND
п‚· Must not be currently debarred or excluded from participation in any of the
following programs: Medicare, Medicaid or FEHBP.
10. No current hospital membership or privilege restrictions and no history of hospital membership
or privileges restrictions;
11. No history of or current use of illegal drugs or history of or current alcoholism;
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12. No impairment or other condition which would negatively impact the ability to perform the
essential functions in their professional field.
13. No gap in work history greater than six months in the past five years with the exception of those
gaps related to parental leave or immigration where 12-month gaps will be acceptable. Other
gaps in work history of six to 24 months will be reviewed by the Chair of the CC and may be
presented to the CC if the gap raises concerns of future substandard professional conduct and
competence. In the absence of this concern the Chair of the CC may approve work history gaps
of up to two years.
14. No history of criminal/felony convictions or a plea of no contest;
15. A minimum of the past 10 years of malpractice case history is reviewed.
16. Meets Credentialing Standards for education/training for specialty(ies) in which practitioner
wants to be listed in an Anthem Network directory as designated on the application. This
includes board certification requirements or alternative criteria for MDs and DOs and board
certification criteria for DPMs and oral/maxillofacial surgeons;
17. No involuntary terminations from an HMO or PPO;
18. No "yes" answers to attestation/disclosure questions on the application form with the exception
of the following:
a. Investment or business interest in ancillary services, equipment or supplies;
b. Voluntary resignation from a hospital or organization related to practice relocation or facility
utilization;
c. Voluntary surrender of state license related to relocation or nonuse of said license;
d. An NPDB report of a malpractice settlement or any report of a malpractice settlement that
does not meet the threshold criteria.
e. Nonrenewal of malpractice coverage or change in malpractice carrier related to changes in
the carrier’s business practices (no longer offering coverage in a state or no longer in
business);
f. Previous failure of a certification exam by a practitioner who is currently board certified or
who remains in the five-year post residency training window.
g. Actions taken by a hospital against a practitioner’s privileges related solely to the failure to
complete medical records in a timely fashion;
h. History of a licensing board, hospital or other professional entity investigation that was
closed without any action or sanction.
Note: the CC will individually review any practitioner who does not meet one or more of the criteria
required for initial applicants.
Practitioners who meet all participation criteria for initial or continued participation and whose credentials
have been satisfactorily verified by the Credentialing department may be approved by the Chair of the CC
after review of the applicable credentialing or recredentialing information. This information may be in
summary form and must include, at a minimum, practitioner’s name and specialty.
Credentialing and Recredentialing
Currently Participating Applicants (Recredentialing)
1. Submission of complete recredentialing application and required attachments that must not
contain intentional misrepresentations;
2. Recredentialing application signed date within 180 calendar days of the date of submission to
the CC for a vote;
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3. Primary source verifications within acceptable timeframes of the date of submission to the CC
for a vote, as deemed by appropriate accrediting agencies;
4. No evidence of potential material omission(s) on recredentialing application;
5. Current, valid, unrestricted license to practice in each state in which the practitioner provides
care to Covered Individuals;
6. * No current license probation;
7. * License is unencumbered;
8. No new history of licensing board reprimand since prior credentialing review;
9. * No current federal sanction and no new (since prior credentialing review) history of federal
sanctions (per OIG and OPM Reports or on NPDB report);
10. Current DEA, CDS Certificate and/or state controlled substance certification without new (since
prior credentialing review) history of or current restrictions;
11. No current hospital membership or privilege restrictions and no new (since prior credentialing
review) history of hospital membership or privilege restrictions; OR for practitioners in a
specialty defined as requiring hospital privileges who practice solely in the outpatient setting
there exists a defined referral relationship with a Network/Participating Provider of similar
specialty at a Network hospital who provides inpatient care to Covered Individuals needing
hospitalization;
12. No new (since previous credentialing review) history of or current use of illegal drugs or
alcoholism;
13. No impairment or other condition which would negatively impact the ability to perform the
essential functions in their professional field;
14. No new (since previous credentialing review) history of criminal/felony convictions, including a
plea of no contest;
15. Malpractice case history reviewed since the last CC review. If no new cases are identified since
last review, malpractice history will be reviewed as meeting criteria. If new malpractice history is
present, then a minimum of last five years of malpractice history is evaluated and criteria
consistent with initial credentialing is used.
16. No new (since previous credentialing review) involuntary terminations from an HMO or PPO;
17. No new (since previous credentialing review) "yes" answers on attestation/disclosure questions
with exceptions of the following:
a. Investment or business interest in ancillary services, equipment or supplies;
b. Voluntary resignation from a hospital or organization related to practice relocation or facility
utilization;
c. Voluntary surrender of state license related to relocation or nonuse of said license;
d. An NPDB report of a malpractice settlement or any report of a malpractice settlement that
does not meet the threshold criteria;
e. Nonrenewal of malpractice coverage or change in malpractice carrier related to changes in
the carrier’s business practices (no longer offering coverage in a state or no longer in
business);
f. Previous failure of a certification exam by a practitioner who is currently board certified or
who remains in the five-year post residency training window;
g. Actions taken by a hospital against a practitioner’s privileges related solely to the failure to
complete medical records in a timely fashion;
h. History of a licensing board, hospital or other professional entity investigation that was
closed without any action or sanction.
18. No QI data or other performance data including complaints above the set threshold.
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19. Recredentialed at least every three years to assess the practitioner’s continued compliance with
Anthem standards.
*It is expected that these findings will be discovered for currently credentialed Providers and Facilities
through ongoing sanction monitoring. Providers and Facilities with such findings will be individually
reviewed and considered by the CC at the time the findings are identified.
Note: the CC will individually review any credentialed Provider or Facility that does not meet one or more of
the criteria for recredentialing.
Credentialing and Recredentialing
Additional Participation Criteria and Exceptions for Behavioral Health Practitioners
(Non-Physician) Credentialing
1. Licensed Clinical Social Workers (LCSW) or other master level social work license type:
a. Master or doctoral degree in social work with emphasis in clinical social work from a
program accredited by the Council on Social Work Education (CSWE) or the Canadian
Association on Social Work Education (CASWE).
b. Program must have been accredited within three years of the time the practitioner
graduated.
c. Full accreditation is required; candidacy programs will not be considered.
d. If master’s level degree does not meet criteria and practitioner obtained PhD training as a
clinical psychologist but is not licensed as such, the practitioner can be reviewed. To meet
the criteria, the doctoral program must be accredited by the APA or be regionally accredited
by the Council for Higher Education (CHEA). In addition, a doctor of social work from an
institution with at least regional accreditation from the CHEA will be viewed as acceptable.
2. Licensed professional counselor (LPC) and marriage and family therapist (MFT) or other master level
license type:
a. Master’s or doctoral degree in counseling, marital and family therapy, psychology,
counseling psychology, counseling with an emphasis in marriage, family and child counseling
or an allied mental field. Master or doctoral degrees in education are acceptable with one of
the fields of study above.
b. Master or doctoral degrees in divinity do not meet criteria as a related field of study.
c. Graduate school must be accredited by one of the Regional Institutional Accrediting Bodies
and may be verified from the Accredited Institutions of Post- Secondary Education, APA,
Council for Accreditation of Counseling and Related Educational Programs (CACREP), or
Commission on Accreditation for Marriage and Family Therapy Education (“COAMFTE”)
listings. The institution must have been accredited within three years of the time the
practitioner graduated.
d. If master’s level degree does not meet criteria and practitioner obtained PhD training as a
clinical psychologist, but is not licensed as such, the practitioner can be reviewed. To meet
criteria this doctoral program must either be accredited by the APA or be regionally
accredited by the CHEA. In addition, a doctoral degree in one of the fields of study noted
above from an institution with at least regional accreditation from the CHEA will be viewed
as acceptable.
3. Clinical nurse specialist/psychiatric and mental health nurse practitioner:
a. Master’s degree in nursing with specialization in adult or child/adolescent psychiatric and
mental health nursing. Graduate school must be accredited from an institution accredited
by one of the Regional Institutional Accrediting Bodies within three years of the time of the
practitioner’s graduation.
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b. Registered Nurse license and any additional licensure as an Advanced Practice
Nurse/Certified Nurse Specialist/Adult Psychiatric Nursing or other license or certification as
dictated by the appropriate State(s) Board of Registered Nursing, if applicable.
c. Certification by the American Nurses Association (ANA) in psychiatric nursing. This may be
any of the following types: Clinical Nurse Specialist in Child or Adult Psychiatric Nursing,
Psychiatric and Mental Health Nurse Practitioner or Family Psychiatric and Mental Health
Nurse Practitioner.
d. Valid, current, unrestricted DEA Certificate, where applicable with appropriate
supervision/consultation by a Provider as applicable by the state licensing board. For those
who possess a DEA Certificate, the appropriate CDS Certificate if required. The DEA/CDS
must be valid in the state(s) in which the practitioner will treat Covered Individuals.
4. Clinical Psychologists:
a. Valid state clinical psychologist license.
b. Doctoral degree in clinical or counseling, psychology or other applicable field of study from
an institution accredited by the APA within three years of the time of the practitioner’s
graduation.
c. Education/Training considered as eligible for an exception is a practitioner whose doctoral
degree is not from an APA accredited institution but who is listed in the National Register of
Health Service Providers in Psychology or is a Diplomat of the American Board of
Professional Psychology.
d. Master’s level therapists in good standing in the Network, who upgrade their license to
clinical psychologist as a result of further training, will be allowed to continue in the
Network and will not be subject to the above education criteria.
5. Clinical Neuropsychologist:
a. Must meet all the criteria for a clinical psychologist listed in C.4 above and be Board certified
by either the American Board of Professional Neuropsychology (ABPN) or American Board of
Clinical Neuropsychology (ABCN).
b. A practitioner credentialed by the National Register of Health Service Providers in
Psychology with an area of expertise in neuropsychology may be considered.
c. Clinical neuropsychologists who are not board certified or listed in the National Register will
require CC review. These practitioners must have appropriate training and/or experience in
neuropsychology as evidenced by one or more of the following:
i. Transcript of applicable predoctoral training OR
ii. Documentation of applicable formal one year post-doctoral training (participation in
CEU training alone would not be considered adequate) OR
iii. Letters from supervisors in clinical neuropsychology (including number of hours per
week) OR
iv. Minimum of five years of experience practicing neuropsychology at least 10 hours
per week
Credentialing and Recredentialing
Eligibility Criteria – Health Delivery Organizations (HDOs)
All HDOs must be accredited by an appropriate, recognized accrediting body. In the absence of such
accreditation, Anthem may evaluate the most recent site survey by Medicare or the appropriate state
oversight agency. Non-accredited HDOs are subject to individual review by the CC and will be considered for
Covered Individual access need only when the CC review indicates compliance with Anthem’s standards and
there are no deficiencies noted on the Medicare or state oversight review which would adversely affect
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quality or care or patient safety. HDOs are recredentialed at least every three years to assess the HDO’s
continued compliance with Anthem’s standards.
General Criteria for HDOs:
1. Valid, current and unrestricted license to operate in the state(s) in which it will provide services to
Covered Individuals. The license must be in good standing with no sanctions.
2. Valid and current Medicare certification.
3. Must not be currently debarred or excluded from participation in any of the following programs:
Medicare, Medicaid or FEHBP.
4. Liability insurance acceptable to Anthem.
5. If not appropriately accredited, HDO must submit a copy of its CMS or state site survey for review by
the CC to determine if Anthem’s quality and certification criteria standards have been met.
Additional Participation Criteria for HDO by Provider Type
MEDICAL FACILITIES
Facility Type (MEDICAL CARE)
Acceptable Accrediting Agencies
Acute Care Hospital
TJC,HFAP, NIAHO
Ambulatory Surgical Centers
TJC,HFAP, AAPSF, AAAHC, AAAASF, IMQ
Freestanding Cardiac Catheterization Facilities
TJC, HFAP (may be covered under parent institution)
Lithotripsy Centers (Kidney stones)
TJC
Home Health Care Agencies
TJC, CHAP, ACHC
Skilled Nursing Facilities
TJC, CARF
Nursing Homes
TJC
BEHAVIORAL HEALTH
Facility Type (BEHAVIORAL HEALTH CARE)
Acute Care Hospital—Psychiatric Disorders
TJC, HFAP NIAHO,
Residential Care—Psychiatric Disorders
TJC, HFAP, NIAHO CARF
Partial Hospitalization/Day Treatment—
TJC, HFAP, NIAHO CARF for programs associated with
an acute care facility or Residential Treatment
Facilities.
Psychiatric Disorders
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Intensive Structured Outpatient Program—
Psychiatric Disorders
Anthem Blue Cross
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TJC, HFAP NIAHO for programs affiliated with an acute
care hospital or health care organization that provides
psychiatric services to adults or adolescents
CARF if program is a residential treatment center
providing psychiatric services
Acute Inpatient Hospital—Chemical
TJC, HFAP, NIAHO
Dependency/Detoxification and
Rehabilitation
Acute Inpatient Hospital—Detoxification Only
TJC, HFAP, NIAHO
Facilities
Residential Care—Chemical Dependency
TJC, HFAP, NIAHO, CARF
Partial Hospitalization/Day Treatment— Chemical
Dependency
TJC, NIAHO for programs affiliated with a hospital or
health care organization that provides drug abuse
and/or alcoholism treatment services to adults or
adolescents;
CHAMPUS or CARF for programs affiliated with a
residential treatment center that provides drug abuse
and/or alcoholism treatment services to adults or
adolescents
Intensive Structured Outpatient Program—
Chemical Dependency
TJC, NIAHO for programs affiliated with a hospital or
health care organization that provides drug abuse
and/or alcoholism treatment services to adults or
adolescents;
CARF for programs affiliated with a residential
treatment center that provides drug abuse and/or
alcoholism treatment services to adults or adolescents.
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CHAPTER 16: ACCESS STANDARDS & ACCESS TO CARE
Medi-Cal Customer Care Center:
Medi-Cal Customer Care Center:
MAP/MRMIP Customer Care Center:
1-800-407-4627 (Outside L.A. County)
1-888-285-7801 (Inside L.A. County)
1-877-687-0549
Access Standards & Access to Care
Overview
This chapter outlines Anthem's standards for timely and appropriate access to quality health care. We
adhere to standards set by the following organizations:
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National Committee for Quality Assurance (NCQA),
American College of Obstetricians and Gynecologists (ACOG)
L.A. Care
Department of Health Care Services (DHCS)
California Department of Managed Health Care (DMHC)
These guidelines help ensure that medical appointments, emergency services and continuity of care for new
and transferring Members are provided fairly, reasonably and within specific time frames. Anthem monitors
Provider compliance with access to care standards on a regular basis. Failure to comply with proper
instructions, standards or survey requests may result in corrective action.
We recognize that there may be cultural and linguistic barriers that affect Providers' ability to communicate
with Members, making it difficult for Members to understand or comply with instructions or procedures. To
find resources and tools to help effectively address such barriers,, we encourage Providers to access
Anthem's Cultural Diversity and Linguistics Training guide, called Caring for Diverse Populations. This
information can be found under Health Education heading on the Provider Resources page of our website
at: www.anthem.com/ca. For directions on how to access the Provider Resources page of our website,
please see Chapter 1: How to Access Information, Forms and Tools on Our Website.
Access Standards & Access to Care
Initial Health Assessments
The Initial Health Assessment (IHA) is a complete medical history, a head-to-toe physical examination, and
an assessment of health behaviors. The IHA should include the following specific screenings:
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Dental Screening/Oral Assessment: For all children age 3 and under, providing them with a dental
referral if needed
Immunizations: Providers must document in the Member's medical record all age-appropriate
immunizations
Tuberculosis Screening: All Members must be screened for TB
PCPs are strongly encouraged to review their monthly eligibility list provided by Anthem and proactively
contact their assigned Members to make an appointment for an IHA within the following time frames:
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Adults and Children over 18 Months to 20 years of age = within 120 days of enrollment
Children under 18 Months = within 60 days of enrollment
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The PCP’s office is responsible for making and documenting all attempts to contact assigned Members.
Members’ medical records must reflect the reason for any delays in performing the IHA, including any
refusals by the Member to have the exam.
Access Standards & Access to Care
Medical Appointment Standards: General Appointment Scheduling (Outside of Los Angeles County)
PCPs and Specialists must make appointments for Members from the time of request as follows:
Medical Appointment Standards (Outside of Los Angeles County)
General Appointment Scheduling
Emergency Examination
Immediate access, 24 hours/7 days a week
Urgent (sick) Examination
Within 24 hours of request
Non Urgent (sick) Examination
Within 48-72 hours of request or as clinically
indicated
Routine Primary Care Examination
(non urgent)
Within 10 business days of request
Non Urgent Consults/Specialty Referrals
Within 15 business days of request
Non Urgent Care with non-physician
mental health providers
(where applicable)
Within 10 business days of request
Non-Urgent Ancillary
Within 15 business days of request
Services for Members under the Age of 21 Years
Initial Health Assessments
Children under the age of 18 months
Within 60 days of enrollment (or within American
Academy of Pediatrics (AAP) guidelines whichever is
less)
Children aged 19 months to 20 years of age
Within 120 days of enrollment
Preventive Care Visits
Within 14 days of request
Services for Members 21 Years of Age and Older
Initial Health Assessments
Within 120 days of enrollment
Preventive Care Visits
Within 14 days of request
Routine Physicals
Within 30 days of request
Prenatal and Post-Partum Visits
1st and 2nd Trimester
rd
Within 7 days of request
3 Trimester
Within 3 days of request
High-Risk Pregnancy
Within 3 days of identification
Post-Partum
Between 21 and 56 days after delivery
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Access Standards & Access to Care
Medical Appointment Standards: Los Angeles County Only
Medical Appointment Standards (Los Angeles County Only)
General Appointment Scheduling
Emergency Examination
Immediate access, 24 hours/7 days a week
Urgent (sick) Examination
Within 24 hours of request
Nonurgent (sick) Examination
Within 48 hours of request
Nonurgent Routine Examination
Within 10 days of request
Standing Referral
Within 3 business days of request
Members Under the Age of 18 Months
Initial Health Assessments
Within 60 days of enrollment (or within American
Academy of Pediatrics (AAP) guidelines whichever is
less)
Early and Periodic Screening Diagnostic and
Treatment (EPSDT) Services/Child Health
and Disability Prevention (CHDP) or
Preventive Care Visits
Within 2 weeks of request
Services for Members 18 Months of Age or Older
Initial Health Assessments
Within 120 days of enrollment
EPSDT/CHDP or Preventive Care Visits
Within 2 weeks of request
Routine Physicals
Within 30 days of request
Prenatal and Post-Partum Visits
First Prenatal Visit
Within 2 weeks of request
High-risk Pregnancy
Within 3 days of identification
Post-Partum
Between 21 and 56 days after delivery
Access Standards & Access to Care
Wait Times
When a Provider's office receives a call from an Anthem Member during regular business hours for
assistance and possible triage, the Provider or another health care professional must either take the call or
call the Member back within 30 minutes of the initial call.
Access Standards & Access to Care
Non-Discrimination Statement
Providers must post a statement in their offices that details hours of operation that do not discriminate
against Anthem Members. This includes wait times for the following:
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Waiting times for appointments
Waiting times for care at facilities
Languages spoken
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Access Standards & Access to Care
Interpreter Services
Anthem will ensure that Members requiring interpreter services will have access to a telephone interpreter
24 hours a day, 7 days a week. Services include, but are not limited to, assistance during office visits. To
request interpreter services during business hours, Providers and Members can call the Customer Care
Center at 1-800-407-4627.To request interpreter services after hours, Providers and Members can call our
24/7 NurseLine at 1-800-224-0336, (TTY) 1-800-368-4424.
Then, take the following steps:
1. Give the Customer Care Associate the Member's ID number
2. Explain the need for an interpreter and state the language
3. Wait on the line while the connection is made
Please Note: 72 hours are needed to schedule face-to-face interpreter services, and 24 hours are required
to cancel.
For more information about our free interpreting services, please see our Free Interpreting Services page on
our Provider Resources webpage at www.anthem.com/ca. For information on how to access this page,
please see Chapter 1: How to Access Information, Forms and Tools on our Website.
Access Standards & Access to Care
Medical Appointment Standards: Missed Appointment Tracking
When Members miss appointments, Providers must do the following:
� Document the missed appointment in the Member’s medical record.
пѓ� Make at least three attempts to contact the Member to determine the reason for the missed
appointment.
� Provide a reason in the Member’s medical record for any delays in performing an examination, including
any refusals by the Member. Documentation of the attempts to schedule an Initial Health Assessment
must be available to Anthem or state reviewers upon request.
Access Standards & Access to Care
After-Hours Services
It is Anthem policy and the State of California's requirement that our Members have access to quality health
care services 24 hours a day, 7 days a week. That kind of access means our PCPs must have a system in place
to ensure that Members can call after hours with medical questions or concerns. We monitor PCP
compliance with after-hours access standards on a regular basis. It is recommended that PCPs advise their
answering services to participate in any after-hours monitoring. Failure to comply may result in corrective
action.
PCPs must adhere to the following after-hours protocols:
пѓ� Forward Member calls directly to the PCP or on-call Provider or instruct the Member that the Provider
will contact the Member within 30 minutes AND
пѓ� Ask the Member if the call is an emergency. In the event of an emergency, they must immediately direct
the Member to Dial 911 or proceed directly to the nearest hospital emergency room.
пѓ� Have the ability to contact a telephone interpreter for Members with language barriers.
пѓ� Return all calls.
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Answering machine messages:
пѓ� May be used in the event that staff or an answering service is not immediately available.
пѓ� Must instruct Members with emergency health care needs to Dial 911 or proceed directly to the nearest
hospital emergency room, AND
пѓ� Must provide instructions on how to contact the PCP or on-call Provider in a nonemergency situation.
� Must provide instructions in English, Spanish and any other language appropriate to the PCP’s practice.
We offer the following suggested text for answering machines:
"Hello, you have reached [insert physician office name]. If this is an emergency, hang up and dial 911 or go to
the nearest hospital emergency room. If this is not an emergency and you have a medical concern or
question, please call [insert contact phone or pager number]. You will receive a return call from the on-call
physician within [timeframe]."
Please Note: Anthem prefers that PCPs use an in-network Provider for on-call services. When that is not
possible, PCPs must use their best efforts to help ensure that the covering on-call Provider abides by the
terms of the Anthem Provider contract.
Access Standards & Access to Care
24/7 NurseLine
Members can also call our 24/7 NurseLine, a 24 hours a day, 7 days a week information phone line any time
of the day or night to speak to a registered nurse. Nurses provide health information and options for any of
the following:
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Authorization requests
Emergency instructions
Health concerns
Local health care services
Medical conditions
Prescription drugs
Transportation needs
Access to interpreter services
24/7 NurseLine:
(TTY):
1-800-224-0336 (24 hours a day, 7 days a week)
1-800-368-4424
Access Standards & Access to Care
Continuity of Care
Anthem provides continuity of care for Members with qualifying conditions when health care services are
not available within the network or when the Member or Provider is in a state of transition.
**Qualifying Condition: A medical condition that may qualify a Member for continued access to care
and continuity of care. These conditions include, but are not limited to:
п‚· Acute conditions (cancer, for example)
п‚· Degenerative and disabling conditions, which includes conditions or diseases caused by a congenital
or acquired injury or illness that require a specialized rehabilitation program or a high level of
service, resources or coordination of care in the community
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Anthem Blue Cross
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Newborns who are covered between the ages of birth and 36 months
Pregnancy, regardless of trimester, through immediate postpartum care
Surgery that has been prior approved and scheduled to occur within 180 days of the contract's
termination or within 180 days of the effective date of coverage for a newly-covered enrollee
Serious chronic conditions (hemophilia, for example)
Terminal illness
States of transition may be any of the following:
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The Member is newly enrolled
The Member is disenrolling to another health plan
The Provider’s contract terminates
All new enrollees receive Evidence of Coverage (EOC) membership information in their enrollment packets.
This also provides information regarding Members’ rights to request continuity of care if the Member
transitions to another health plan. A terminated Provider or Provider group who actively treats Members
must continue to treat Members until the Provider's date of termination. Anthem makes every effort to
notify Members at least 30 days prior to termination.
Providers help ensure continuity and coordination of care through collaboration. This includes the
confidential exchange of information between PCPs and specialists as well as behavioral health Providers. In
addition, Anthem helps coordinate care when the Provider's contract has been discontinued to help smooth
the transition to a new Provider.
Providers must maintain accurate and timely documentation in the Member’s medical record including, but
not limited to:
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Consultations
Prior Authorizations
Referrals to Specialists
Treatment plans
All Providers share responsibility in communicating clinical findings, treatment plans, prognosis and the
Member’s psychosocial condition as part of the coordination process. Utilization Management nurses
review Member and Provider requests for continuity of care. These nurses facilitate continuation with the
current Provider until a short-term regimen of care is completed or the Member transitions to a new
practitioner.
Please Note: Only Anthem can make adverse determination decisions regarding continuity of care.
Adverse determination decisions are sent in writing to the Member and Provider within 2 business days of
the decision. Members and Providers can appeal the decision by following the procedures in the Grievances
and Appeals chapter in this manual. Reasons for continuity of care denials include, but are not limited to the
following:
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Continuity of care is not available with the terminating Provider
Course of treatment is complete
Member is ineligible for coverage
Not a qualifying condition
Request is for change of PCP only and not for continued access to care
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Requested services are not a covered benefit
Services rendered are covered under a global fee
Treating Provider is currently contracted with our network
Access Standards & Access to Care
Emergency Department Protocol Reporting Process
Anthem has a system in place to report any difficulties experienced with the 24/7 NurseLine or our
emergency care systems. Please contact us at the following numbers to report any failures:
Medi-Cal (Outside Los Angeles County):
Medi-Cal (Inside Los Angeles County):
Medi-Cal Access Program (MAP):
Major Risk Medical Insurance Program (MRMIP):
1-800-407-4627
1-888-285-7801
1-877-687-0549
1-877-687-0549
Corrective action plans will be requested from contracted network hospitals with emergency departments
that fail to meet Anthem contractual obligations or follow our Emergency Department and Emergency
Room protocols.
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CHAPTER 17: PROVIDER ROLES & RESPONSIBILITIES
Medi-Cal Customer Care Center:
Medi-Cal Customer Care Center:
MAP/MRMIP Customer Care Center:
Hours of Operation:
1-800-407-4627 (Outside L.A. County)
1-888-285-7801 (Inside L.A. County)
1-877-687-0549
Monday to Friday, 7am-7pm
Provider Roles & Responsibilities
Overview
At Anthem, our goal is to provide quality health care to the right Member at the right time in the
appropriate setting.
To achieve this goal, our Primary Care Providers (PCPs), Specialists and Ancillary Providers must fulfill their
roles and responsibilities with the highest integrity. We lean on their extensive health care education and
experience. And we rely on their dedication to our Members, who look to them to get well and stay well.
Provider Roles & Responsibilities
Primary Care Providers
Anthem Primary Care Providers (PCPs) are the principal point of contact for our Members. Their role is to
provide Members with a medical “home,” the first stop in the health care process and a centralized hub for
a wide variety of ongoing health care needs.
The PCP’s role is to:
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Coordinate the Member's health care, 24 hours a day, 7 days a week
Develop the Member’s care and treatment plan, including preventive care
Maintain the Member's current medical record, including documentation of all services provided by
the PCP and any specialty or referral services
Adhere to wait times, as outlined within the Provider contract and Provider Manual
Refer Members for specialty care
Coordinate with outpatient clinical services
Provide complete information about proposed treatments and prognosis for recovery to our
Members or their representatives
Facilitate interpreter services by presenting information in a language that our Members or their
representatives can understand
Ensure that Members' medical and personal information is kept confidential as required by state
and federal laws
The PCP’s scope of responsibilities includes providing or arranging for:
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Routine and preventive health care services
Emergency care services
Hospital services
Ancillary services
Specialty referrals
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Interpreter services
Community services
Coordination with outpatient clinical services, such as therapeutic, rehabilitative or palliative
services
Please note: Services should always be provided without regard to race, religion, sex, color, national origin,
age or physical/behavioral health status.
Anthem Members may select any contracted PCP as their primary physician as long as that PCP is taking
new patients. We furnish each PCP with a current list of assigned Members and from time to time provide
medical information about our Members’ potential health care needs. In this way, Providers can more
effectively provide care and coordinate services.
PCPs See Only Assigned Members
All Providers must verify eligibility before providing services, supplies or equipment. Eligibility may change
monthly, so a Member eligible on the last day of the month may not be eligible on the first day of the
following month. Anthem is not responsible for changes incurred by ineligible patients. Providers can
confirm eligibility by the following methods:
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Calling Anthem's Customer Care Centers:
Medi-Cal Customer Care Center:
Medi-Cal Customer Care Center:
MAP/MRMIP Customer Care Center:
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1-800-407-4627 (Outside L.A. County)
1-888-285-7801 (Inside L.A. County)
1-877-687-0549
o Use the IVR (Interactive Voice Response) system to verify PCP assignment
o Speak to a customer service representative
Logging in to www.availity.com. Then, take the following steps to reach the “Register Now” option:
1. Select ”Start Registration”
2. Fill out the online form for your username and password for site access to eligibility details.
You may experience delays in claims payments if you treat Members who are not assigned to you on the
date of service. If it is necessary to provide services to an Anthem Member not assigned to you, it is
important to get Prior Authorization before providing services. If you are a noncontracted Provider, you will
also need Prior Authorization before providing services to our Members.
Provider Roles & Responsibilities
Referrals
PCPs coordinate and make referrals to Specialists, Ancillary Providers and community services. Providers
should refer Members to network facilities and Providers. When this is not possible, Providers should follow
the appropriate process for requesting out-of-network referrals.
Please Note: Specialty referrals to in-network Providers do not require Prior Authorization.
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All PCPs:
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Are expected to help Members schedule appointments with other Providers and health education
programs.
Are expected to track and document appointments, clinical findings, treatment plans and care received
by Members referred to Specialists or other health care Providers to ensure continuity of care.
Are responsible for screening and evaluation procedures for detection and treatment of or referral for
any known or suspected behavioral health problems and disorders.
Refer Members to Specialists or specialty care, behavioral health services, health education classes and
community resource agencies, when appropriate.
Coordinate with the Woman, Infants and Children (WIC) program to provide medical information
necessary for WIC eligibility determinations, such as height, weight, hematocrit or hemoglobin.
Coordinate with the local tuberculosis (TB) control program to ensure that all Members with confirmed
or suspected TB have a contact investigation and receive Directly Observed Therapy (DOT).
Refer Members to Specialists or specialty care, behavioral health services, health education classes and
community resource agencies, including the California Department of Developmental Services regional
centers, which are responsible for the Early Start Program (ESP) for children up to 3 years of age with
developmental disabilities. Community resources also include the Child Health and Disability
Prevention Program (CHDP), and California Children's Services (CCS).
Please Note: Whenever your office refers a Member to any of these community-based agencies, complete
and fax the Notification of Referral/Linked and Carved-Out Services form to Utilization Management at:
Utilization Management:
1-888-334-0874
1-866-333-4827 (Fax)
The Notification of Referral/Linked and Carved-Out Services form can be found in the Forms Library on the
Provider Resources page of our website at www.anthem.com/ca. For directions on how to access the
Provider Resources page of our website, please see Chapter 1: How to Access Information, Forms and
Tools on Our Website.
Provider Roles & Responsibilities
Out-Of-Network Referrals
We recognize that there may be instances when an out-of-network referral is justified. Medi-Cal's
Utilization Management team will work with the PCP to determine medical necessity; after that, out-ofnetwork referrals will be authorized on a limited basis. The Utilization Management department may be
contacted at:
Medi-Cal Utilization Management:
Hours of Operation:
1-805-384-3629
1-866-333-4827 (Fax)
Monday to Friday, 8am-5pm
Provider Roles & Responsibilities
Interpreter Services
Providers must notify Members of the availability of interpreter services and strongly discourage the use of
friends and family Members, especially children, acting as interpreters. Multilingual staff should self-assess
their non-English language speaking and understanding skills prior to interpreting on the job. You can find
the current recommended Employee Language Skills Self-Assessment Tool on the Provider Resources page
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Revision date: December 2014
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Medi-Cal, Medi-Cal Access Program and MRMIP
of our website at: www.anthem.com/ca. For directions on how to access the Provider Resources page of
our website, please see Chapter 1: How to Access Information, Forms and Tools on Our Website.
For those instances when you cannot communicate with a Member due to language barriers, interpreter
services are available at no cost to you or the Member. Face-to-face interpreters for Members needing
language assistance, including American Sign Language, are available by placing a request at least 72 hours
in advance. A 24-hour cancellation notice is required.
To request interpreter services, Providers and Members should call the appropriate Anthem Customer Care
Center. The numbers are listed at the beginning of this chapter.
Provider Roles & Responsibilities
Initial Health Assessments
The Initial Health Assessment (IHA) is a complete medical history, a head-to-toe physical examination and
an assessment of health behaviors. The IHA should include the following specific screenings:
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Dental Screening/Oral Assessment: For all children age 3 and under, providing them with a dental
referral if needed
Immunizations: Providers must document in the Member's medical record all age-appropriate
immunizations
Tuberculosis Screening: All Members must be screened for TB
PCPs are strongly encouraged to review their monthly eligibility list provided by Anthem and proactively
contact their assigned Members to make an appointment for an IHA within the following time frames:
Adults and Children over 18 Months: Within 120 days of enrollment
Children under 18 Months: Within 60 days of enrollment
The PCP’s office is responsible for making and documenting all attempts to contact assigned Members.
Members’ medical records must reflect the reason for any delays in performing the IHA, including any
refusals by the Member to have the exam.
Provider Roles & Responsibilities
Transitioning Members between Facilities or Back Home
PCPs initiate or help with the discharge or transfer of:
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Members at an inpatient facility to the appropriate level of care facility (including skilled nursing or
rehabilitation facility) when medically indicated or home
Members who are hospitalized in an out-of-network facility to an in-network facility or to home with
home health care assistance (within benefit limits) when medically indicated
The coordination of Member transfers from non-contracted out-of-network facilities to contracted innetwork facilities is a priority that may require the immediate attention of the PCP. Contact Medi-Cal
Utilization Management to assist in this process:
Medi-Cal Utilization Management:
Hours of Operation:
1-805-384-3629
1-866-333-4827 (Fax)
Monday to Friday, 8am-5pm
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Provider Roles & Responsibilities
Specialists
Specialists, licensed with additional training and expertise in a specific field of medicine, supplement the
care given by Primary Care Providers (PCPs) and are charged with the same responsibilities. That includes
the responsibility for ensuring that necessary Prior Authorizations have been obtained before providing
services.
Access to specialty care begins in the PCP’s office. The PCP will refer a Member to a Specialist for conditions
beyond the PCP’s scope of practice that are medically necessary. Specialty Care Providers diagnose and treat
conditions specific to their area of expertise.
The following guidelines are in place for our Specialists:
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For urgent care, the Specialist should see the Member within 24 hours of receiving the request.
For routine care, the Specialist should see the Member within 2 weeks of receiving the request.
In some cases, a Member may self-refer to a Specialist. These cases include, but are not limited to:
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Family planning and evaluation
Diagnosis, treatment and follow-up of Sexually Transmitted Diseases (STDs)
Please Note: Specialists are responsible for ensuring that necessary pre-authorizations have been obtained
prior to providing services.
For some medical conditions, it makes sense for the Specialist to be the PCP. Members may request that the
Specialist be assigned as their PCP if:
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The Member has a chronic illness
The Member has a disabling condition
The Member is a child with special health care needs
Provider Roles & Responsibilities
Behavioral Health Providers
For information about Anthem’s Behavioral Health services andTransition after Acute Psychiatric Care,
please see Chapter 5: Behavioral Health Services.
Provider Roles & Responsibilities
Medi-Cal Comprehensive Perinatal Services Program
The Comprehensive Perinatal Services Program (CPSP) is a voluntary Medi-Cal program that provides
individualized perinatal services during pregnancy and 60 days following delivery by, or under the personal
supervision of, a physician approved by CPSP. The program emphasizes nutritional services, health
education and postpartum treatment and intervention.
PCPs and Obstetrics/Gynecology specialists are responsible for assessing Member needs and referring all
pregnant Members to the following:
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Community prenatal services
Women, Infants and Children Program (WIC)
Substance abuse programs
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Prenatal education classes
Women with high-risk factors should be referred to a CPSP Provider by calling the appropriate Customer
Care Center at the numbers listed at the beginning of this chapter.
Provider Roles & Responsibilities
Hospital Scope of Responsibilities
PCPs refer Members to contracted hospitals for conditions beyond the PCP’s scope of practice that are
medically necessary. Hospital care is limited to Anthem benefits. Hospital professionals diagnose and treat
conditions specific to their area of expertise. Hospital responsibilities include the following:
Supply Medications
Hospital Provider must provide Members with an adequate supply of medications upon discharge from the
emergency room or an inpatient setting to allow reasonable time for the Member to access a pharmacy to
have prescriptions filled.
Notification of Admission and Services
The hospital must notify Anthem or the review organization of an admission or service at the time the
Member is admitted or service is rendered. If the Member is admitted or a service is rendered on a day
other than a business day, the hospital must notify us of the admission or service the morning of the next
business day following the admission or service.
Notification of Prior Authorization Decisions
If the hospital has not received notice of Prior Authorization at the time of a scheduled admission or service,
as required by the Utilization Management Guidelines and the Hospital Agreement, the hospital should
contact Anthem and request the status of the decision.
Any admission or service that requires Prior Authorization and has not received the appropriate review may
be subject to post-service review denial. Generally, the Provider is required to perform all Prior
Authorization functions with Anthem; however, the hospital may also ensure that Prior Authorization has
been granted before services are rendered – or risk post-service denial.
Provider Roles & Responsibilities
Ancillary Scope of Responsibilities
PCPs and specialists refer Members to contracted network Ancillary Providers for conditions beyond the
PCP’s or specialist’s scope of practice that are medically necessary. Ancillary professionals diagnose and
treat conditions specific to their area of expertise. Ancillary care is limited to Anthem benefits.
We have a wide network of participating health care professionals and facilities. All services provided by the
health care professional, and for which the health care professional is responsible, are listed in the Ancillary
Agreement.
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Provider Roles & Responsibilities
Responsibilities Applicable to ALL Providers
There are a number of responsibilities applicable to all Anthem Providers. The responsibilities include the
following:
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After-Hours Services
Disenrollees
Eligibility Verification
Collaboration
Confidentiality
Continuity of Care
Licenses and Certifications
Mandatory Reporting of Abuse
Medical Records Standards &
Documentation
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Office Hours
Open Clinical Dialog/Affirmative
Statement
Oversight of Non-Physician Practitioners
Pre-Service Reviews
Prohibited Activities
Provider Contract Terminations
Termination of Ancillary Provider/Patient
Relationship
Updating Provider Information
Provider Roles & Responsibilities
Office Hours
To maintain continuity of care, Providers are required to be available to provide services for a minimum of
24 hours each week. Office hours must be clearly posted and Members must be informed about the
Provider’s availability at each site. There are strict guidelines for providing access to health care 24 hours a
day, 7 days a week:
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Providers must be available 24 hours a day by telephone.
During those times when a Provider is not available, an on-call Provider must be available to take calls.
Provider Roles & Responsibilities
After-Hours Services
All PCPs must have an after-hours system in place to ensure that our Members can call with medical
concerns or questions after normal office hours. The answering service or after-hours personnel must
forward Member calls directly to the PCP or on-call physician or instruct the Member that the Provider will
be in contact within 30 minutes.
Emergencies
The answering service or after-hours personnel must ask the Member if the call is an emergency. In the
event of an emergency, the Member must be immediately directed to Dial 911 or to proceed directly to the
nearest hospital emergency room.
If the PCP’s staff or answering service is not immediately available, an answering machine may be used. The
answering machine message must instruct Members with emergency health care needs to dial 911 or go
directly to the nearest hospital emergency room. The message must also give Members an alternative
contact number so they can reach the PCP or on-call Provider with medical concerns or questions.
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Language-Appropriate Messages
Non-English speaking Members who call their PCP after hours should expect to get language appropriate
messages. In the event of an emergency, these messages should direct the Member to Dial 911 or proceed
directly to the nearest hospital emergency room. In a nonemergency situation, Members should receive
instruction on how to contact the on-call Provider. If an answering service is used, the service should know
where to contact a telephone interpreter. All calls taken by an answering service must be returned.
Network On-Call Providers
Anthem prefers that our PCPs use network Providers for on-call services. When that is not possible, the PCP
must help ensure that the covering on-call physician or other professional provider abides by the terms of
our Provider contract.
Anthem will monitor PCP compliance with after-hours access standards on a regular basis. Failure to comply
may result in corrective action.
Members can also call our 24/7 NurseLine information line, 24 hours a day, 7 days a week, to speak to a
registered nurse. These nurses provide health information regarding illness and options for accessing care,
including emergency services.
24/7 NurseLine:
1-800-224-0336 - 24 hours a day, 7 days a week
1-800-368-4424 (TTY)
Anthem will monitor PCP compliance with after-hours access standards on a regular basis. Failure to comply
may result in corrective action.
Provider Roles & Responsibilities
Licenses and Certifications
Providers must maintain all licenses, certifications, permits, accreditations or other prerequisites required by
Anthem and federal, state and local laws to provide medical services.
Provider Roles & Responsibilities
Eligibility Verification
All Providers must verify Member eligibility immediately before providing services, supplies or equipment.
Eligibility may change monthly so a Member eligible on the last day of the month may not be eligible on the
first day of the following month. Anthem is not responsible for charges incurred by ineligible patients.
Provider Roles & Responsibilities
Collaboration
Providers share the responsibility of giving respectful care and working collaboratively with Anthem
specialists, hospitals, Ancillary Providers and Members and their families. Providers must permit Members
to participate actively in decisions regarding medical care, including, except as limited by law, their decision
to refuse treatment.
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Provider Roles & Responsibilities
Continuity of Care
The PCP maintains frequent communication with specialists, hospitals and Ancillary Providers to ensure
continuity of care. Anthem encourages Providers to maintain open communication with their patients
regarding appropriate treatment alternatives, regardless of their benefit coverage limitations. The PCP is
responsible for providing an ongoing source of primary care appropriate to the Member’s needs.
We have established comprehensive mechanisms to ensure continued access to care for Members when
Providers leave our health care program. Under certain circumstances, Members may finish a course of
treatment with the terminating Provider. For more information, refer to the Access Standards and Access to
Care chapter.
Provider Roles & Responsibilities
Medical Records: Standards
Medical records must be maintained in a manner that ensures effective and confidential Member care and
quality review. At Anthem, we perform medical record reviews upon signing a Provider contract and, at
minimum, every 3 years thereafter to ensure that Providers are in compliance with these standards.
Medical records must be stored and retrieved in a manner that protects patient information according to
the Confidentiality of Medical Information Act. This act prohibits a provider of health care from disclosing
any individually identifiable information regarding a patient’s medical history, treatment, or behavioral and
physical condition, without the patient’s or legal representative’s consent or specific legal authority.
Records required through a legal instrument may be released without patient or patient representative
consent. Providers must be familiar with the security requirements of the Health Insurance Portability and
Accountability Act of 1996 (HIPAA) and be in compliance.
In addition, Providers must provide access to medical records for the following:
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Medical record reviews by Anthem or the Provider's contracted External Quality Review Organization
(EQRO). Providers must have procedures in place to provide timely access to medical records in the
Providers' absence.
Public health communicable disease reporting, Providers must provide all medical records or
information as requested and in the time frame established by state and federal laws.
Provider Roles & Responsibilities
Mandatory Reporting of Child Abuse, Elder Abuse or Domestic Violence
Providers must ensure that office personnel have specific knowledge of local reporting requirements and
procedures to make telephone and written reports of known or suspected cases of abuse. All health care
professionals must immediately report actual or suspected child abuse, elder abuse or domestic violence to
the local law enforcement agency by telephone. In addition, Providers must submit a follow-up written
report to the local law enforcement agency within the time frames as required by law.
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Provider Roles & Responsibilities
Updating Provider Information
Anthem Providers are required to inform us of any material changes to their practice, including:
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Change in professional business ownership
Change in business address or the location where services are provided
Change in federal 9-digit Tax Identification Number (TIN)
Change in specialty
If the Provider provides services to children
Languages spoken
Change in demographic data (for example: phone numbers, open/closed status, language of midlevel staff and office hours)
Legal or governmental action initiated against a health care professional, including, but not limited
to, an action for professional negligence, for violation of the law, or against any license or
accreditation which, if successful, would impair the ability of the health care professional to carry
out the duties and obligations under the Provider Agreement
Other problems or situations that impair the ability of the health care professional to carry out the
duties and obligations under the Provider Agreement care review and grievance resolution
procedures
Notification that you are accepting new patients
Use the Provider Change Request Form to notify Anthem of changes. The form is available in the Forms
Library > General Forms on the Provider Resources page of our website: www.anthem.com/ca. For
directions on how to access the Provider Resources page of our website, please see Chapter 1: How to
Access Information, Forms and Tools on Our Website.
If we determine that the quality of care or services provided by a health care professional is not satisfactory,
as evidenced by Member satisfaction surveys, Member complaints or grievances, utilization management
data, complaints or lawsuits alleging professional negligence, or any other quality of care indicators, Anthem
may terminate the Provider Agreement.
Provider Roles & Responsibilities
Oversight of Non-Physician Practitioners
All Providers using non-physician practitioners must provide supervision and oversight of such non-physician
practitioners consistent with state and federal laws. The supervising physician and the non-physician
practitioner must have written guidelines for adequate supervision, and all supervising providers must
follow state licensing and certification requirements.
Non-physician practitioners include the following categories:
п‚· Advanced Registered Nurse Practitioners
п‚· Certified Nurse Midwives
п‚· Physician Assistants
These non-physician practitioners are licensed by the state and working under the supervision of a licensed
physician as mandated by state and federal regulations.
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Provider Roles & Responsibilities
Open Clinical Dialogue/Affirmative Statement
Nothing within the Provider’s Provider Agreement or this Provider Manual should be construed as
encouraging Providers to restrict medically necessary covered services or limit clinical dialogue between
Providers and their patients. Providers can communicate freely with Members regarding the treatment
options available to them, including medication treatment options, regardless of benefit coverage
limitations.
Provider Roles & Responsibilities
Provider Contract Affiliation Change
Anthem Primary Care Physicians (PCP's) may have multiple Provider Medical Group (PMG) affiliations. To
ensure continuity of care, membership will remain with the assigned PCP unless the PCP does not have
another Anthem PMG affiliation.
This means that a PCP may change his or her PMG affiliation and assigned Members would transfer to
follow the PCP under the new affiliation.
The only exception to this policy shall occur when the PCP is an employee of the PMG. In this case, the
Member's affiliation will remain with the PMG. The Member may, however, elect to change this PMG
affiliation to the PCP's new affiliation in order to facilitate continued care under the Member's established
PCP.
Continuity of Care Provision for a PMG-Employed Physician: If the PMG does not have the appropriate PCP
specialty to serve the Members that were assigned to a departing employed physician, Anthem has the right
to move the affected Member to the PCP's new PMG affiliation or an appropriate PMG. For example, if the
only pediatrician affiliated with the PMG terminates his employment – or his employment is terminated –
Anthem will move Members to an alternate PMG affiliation to ensure the affected Members have access to
appropriate pediatric care. If the PCP changes PMG affiliation and relocates his practice further than 10
miles, Anthem also has the right to select a new PCP for the affected membership.
Network Education Representatives (NER) are the primary account managers for all Provider services
associated with an assigned PMG. The NERs also serve as liaisons between Anthem and the Provider
Network for the many Providers who exist outside of the PMG, including hospital, ancillary and individual
Providers.
The NER is responsible for coordinating all additions, changes and terminations from the PCP and PMG.
Provider Roles & Responsibilities
Provider Contract Termination
When a participating Provider notifies Anthem that the Provider is terminating the contract with the
network, we notify all Members that the Provider will no longer be available. A terminating Provider who is
actively treating Members must continue to treat Members until the Provider’s date of termination. That
date is the end of the 90-day period following written notice of termination or time lines determined by the
medical group contract.
Once we receive a Provider’s notice to terminate a contract, we notify Members impacted by the
termination. Anthem sends a letter to inform affected Members of:
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The impending termination of their Provider
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Their right to request continued access to care
The Member Advocate telephone number to make PCP changes
Referrals to Utilization Management for continued access to care consideration
Members under the care of Specialists can also submit requests for continued access to care, including
continued care after the transition period, by calling the Anthem Customer Care Center:
Anthem Customer Care Center:
1-800-407-4627
1-888-757-6034 (TTY)
Provider Roles & Responsibilities
Provider Terminations from Groups
When a Provider who is part of a Participating Medical Group (PMG) and/or Independent Practice
Association (IPA) decides to terminate from the Anthem network, the following guidelines must be
followed:
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The Provider should notify all affiliated PMGs/IPAs within a minimum of 90 days' notice.
The PMGs/IPAs should notify Anthem. The Provider's termination will become effective 90 days after
we receive notification.
The Provider's decision to terminate from Anthem could impact participation in other Anthem lines of
business and may prevent the Provider from participating with us in the future.
Provider Roles & Responsibilities
Termination of the Ancillary Provider/Patient Relationship
Under certain circumstances, an Ancillary Provider may terminate the professional relationship between the
Ancillary Provider and a Member as provided for and in accordance with the provisions of this manual.
However, Ancillary Providers may not terminate the relationship because of the Member’s medical
condition or the amount, type or cost of covered services required by the Member.
Provider Roles & Responsibilities
Disenrollees
When a Member disenrolls and requests transfer to another health plan, Providers are expected to work
with Anthem case managers who are responsible for helping the Member make the transition. This
transition must occur without disruption of any regimen of care that qualifies as a Continuity of Care
condition. The case manager will coordinate with the Member, the Member’s Providers and the case
manager at the new health plan to help ensure an orderly transition.
Provider Roles & Responsibilities
Provider Rights
Anthem Providers, acting within the lawful scope of practice, shall not be prohibited from advising a
Member or advocating on behalf of a Member for any of the following:
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The Member's health status, medical care or treatment options, including any alternative treatment
that may be self-administered
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Any information the Member needs in order to decide among all relevant treatment options
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The risks, benefits and consequences of treatment or nontreatment
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The Member's right to participate in decisions regarding his or her health care, including the right to
refuse treatment and to express preferences about future treatment decisions
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To receive information on the Grievances & Appeals and State Fair Hearing procedures
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To have access to policies and procedures covering authorization of services
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To be notified of any decision to deny a service authorization reques, or to authorize a service in an
amount, duration or scope that is less than requested
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To challenge, on behalf of our Members, the denial of coverage or payment for medical assistance
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To be free from discrimination for the participation, reimbursement or indemnification of any
Provider who is acting within the scope of his/her license or certification under applicable law solely
based on that license or certification
Anthem Provider selection policies and procedures do not discriminate against particular Providers who
serve high-risk populations or specialize in conditions that require costly treatment.
Provider Roles & Responsibilities
Prohibited Activities
All Providers are prohibited from:
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Billing eligible Members for covered services
Segregating Members in any way from other persons receiving similar services, supplies or
equipment
Discriminating against Anthem Members or Medicaid participants
Provider Roles & Responsibilities
Financial Requirements for Participating Medical Groups
Anthem engages in financial monitoring of its Participating Medical Groups (PMGs) in order to protect our
Members from Provider group insolvency that may result in the interruption of delivery of health care
services.
It is the policy of Anthem to take appropriate action to limit its exposure to unwarranted financial risks from
its business relationships with delegated PMGs. This action begins with a screening analysis of the PMG by
appropriate Anthem units and includes a financial review by Health Management Organization (HMO)
Finance. The review also involves tracking the financial performance of the PMG, particularly those
experiencing adverse financial trends.
State Regulations
State regulations require that health plans monitor the financial position of its capitated PMG or delegated
Risk-Bearing Organizations (RBOs) to determine whether they demonstrate compliance with the financial
solvency requirements mandated in Title 28, Section 1300.75.4 of the California Code of Regulations (CCR).
The PMGs also must meet, at all times, the financial performance standards or covenants hereunder listed,
which are mandated by the Medical Services Agreement. The PMG must furnish the following to Anthem:
п‚· Annual financial information
п‚· Quarterly financial information
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Other data as may be required by law and Anthem and as stated under Financial Audit
Requirements – Access to Financial Data
Pursuant to the Anthem Medical Services Agreement, each PMG is required to submit audited financial
statements to us no later than 150 days (5 months) following the end of its fiscal year. The annual financial
statements shall be attested by an independent Certified Public Accountant (CPA). The PMG also may be
required, if necessary, to submit tax returns, along with the internally prepared financial statements and
other related reports.
In addition to the fiscal year-end financial statements, the PMG also agrees to provide Anthem with
quarterly financial statements within 45 days after the close of each fiscal quarter, or as often as deemed
necessary by Anthem to ensure appropriate monitoring. The financial data enables us to assess the financial
status of the PMG and/or its capacity to fulfill its financial obligations under the Medical Services
Agreement.
Financial Performance Standards
Regulations require the financial statement to be prepared in accordance with Generally Accepted
Accounting Principles (GAAP) and include the following:
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Balance sheet
Cash flow statement
Income statement
Disclosures
In accordance with the Medical Services Agreement, the PMG is required to maintain adequate financial
reserves to cover all assumed risks.
The PMG is required, at all times, to comply with the solvency standards mandated by regulations, including,
but not limited to, unanticipated claims for referral services that are the potential responsibility of the PMG.
The PMG shall meet or exceed the Anthem financial performance standards as follows:
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Cash ratio must be at least 60 % (cash and/or equivalents, plus marketable securities divided by current
liabilities).
Total stockholders’ equity is required to equal at least 2% of total revenue or 4% of total medical
expenses, whichever is higher.
The PMG must maintain a working capital ratio of at least 1.5:1.
The PMG must maintain a debt-to-equity ratio (financial leverage) of not more than 250%.
The PMG must provide, for incurred but not reported (IBNR) claims liability, of at least 2 months of
average annual claims expenses or base this on an actuarially sound formula approved per regulations.
PMGs are required to submit the financial data requirements specified in this operations manual when
requested.
In the event the PMG does not meet any of the regulatory solvency and performance standards, the PMG
shall, within 30 days upon request by Anthem, provide a Stand-by Letter of Credit as a contingency reserve
in an amount acceptable to Anthem in order to mitigate risk. Pursuant to regulations, the PMG is required
to submit a corrective action plan to the Department of Managed Health Care (DMHC) with a copy to
Anthem if it fails to meet the Solvency Grading Criteria.
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Financial Audit Requirements – Access to Financial Data
The PMG agrees to provide Anthem representatives or employees’ access to and a copy of appropriate PMG
books and records upon request and within a reasonable time frame to allow the onsite review, analysis or
validation of the PMG financial information. Accounting books and records will include, but are not limited
to, the following:
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Accounts receivable aging schedules, including:
o Claims inventory aging schedule
o Details of accounts due
o IBNR claims lag schedule
o Risk and incentive receivables
o Specific general ledger account details
o Other data related to the financial statements
General ledger
Journal entries (with appropriate backup documentation
Subsidiary ledger
Other financial information includes, but is not limited to, the following:
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Bank statements/reconciliations
Certification of bank deposits
Trial balance
The PMG also agrees to submit the following:
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Annual financial review questionnaire
Corrective action plans (if appropriate), together with pro-forma or projected financial statements
with detailed assumptions and other special reports as determined by Anthem
Representation or financial statement certification
Statement of renewal of relevant insurance policies
Solvency Grading Criteria
The above financial requirements are needed to ensure that Anthem receives sufficient financial data for
monitoring the PMG’s financial status based on established Anthem financial performance covenants
(performance standards) and/or solvency grading criteria mandated in Title 28, Section 1300.75.4 of the
CCR. These include maintaining, at all times, a positive tangible net equity, positive working capital and the
cash-to-claims ratio. It also requires that each PMG be required to estimate, accrue and document its
methodology for IBNR claims liability on a monthly basis. These solvency requirements are in addition to
meeting the standard for timely claims resolution mandated by Title 28, Sections 1300.71 and 1300.71.38 of
the regulations.
Please Note: The PMG’s failure to substantially comply with the Anthem performance standards and
solvency regulations, including the submission of all appropriate monthly, quarterly and annual financial
report requirements, may constitute a material breach of the Medical Services Agreement.
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To ensure that Anthem can act on solvency issues accordingly, the PMG is required to inform Anthem HMO
Finance no later than 5 business days from discovering that is has experienced any event, which materially
alters its financial condition or threatens its solvency.
Provider Roles & Responsibilities
Hospital Financial Review
Concurrent with the policy to mitigate the risk with PMGs, a set of financial performance standards has also
been adopted to evaluate the financial position of hospitals participating in the Anthem Managed Care
Program. Hospitals usually are contractually required to receive monthly capitated or per diem payments
from Anthem on behalf of enrolled members. The performance standards are used as guideposts in the
analysis of the hospital’s financial capacity.
In addition to the financial metrics applicable to PMGs, the following are specifically applied in the financial
review of hospitals:
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Return on assets, initially set at =>1.2 percent
Return on equity, initially set at =>10 percent
Net operating income, initially set at positive
Days’ cash on hand, initially set at =>100 days
Viability index, initially set at max of <100 percent and preferably trending lower
Volume and length of stay indicators
Other profit measurements, such as profit per inpatient discharge, profit per outpatient visit and
operating margin
Anthem also obtains from the State of California relevant hospital utilization statistics and other financial
data on hospital operations.
Please Note: Like PMGs, delegated hospitals are contractually required to provide Anthem with quarterly
and annual financial statements (and others) to apprise us on those experiencing severe financial difficulties
or emerging financial issues that could adversely impact their capacity to deliver health care services.
In a financial review, nonhospital revenues and non-operating expenses are measured to ascertain the
degree of relationship to the Hospital’s financial condition and/or its short-term survivability as a business
enterprise. Furthermore, Anthem wants to determine the Hospital’s compliance with current laws that
require substantial cash flow adjustments or test the hospital's capacity to access external funds, such as
AB394 (staff ratio) and SB1953 (seismic mandate). It is also important to analyze the value of fixed assets
deployed in generating revenues on a per-licensed-bed basis. Hospitals receiving Medi-Cal SB855 funding
assistance or disproportionate share payments and other government assistance programs should be
evaluated as to their degree of vulnerability without such financial aid.
Please Note: At the front end, Anthem may require the Hospital to submit a standby Letter of Credit
amounting to $300,000 or as may be determined by HMO Finance and the Healthcare Management
Department in order to mitigate financial risk. Unlike PMGs, hospitals are not subject to the DMHC solvency
criteria SB260.
Section 128740 of the California Health and Safety Code and Title 22 of the CCR require hospitals to file
quarterly financial and utilization reports with the Office of Statewide Health Planning and Development
(OSHPD) within 45 days after the end of the quarter. Adjusted reports reflecting changers as a result of their
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audited financial statements may be filed within 4 months of the close of the Hospital’s fiscal year. Failure to
file the required report would subject the Hospital to pay a civil penalty of $100 a day for each day of delay.
Claims Timeliness Regulation and Reporting Requirements
The PMG is required to comply with claims settlement practices and the dispute resolution mechanism
(implemented under Section 1300.71 and 1300.71.38 of Title 28 of the CCR). This is to ensure that all claims
and disputes from any physician, hospital, medical facility and other health care entities are processed and
resolved in an appropriate and timely manner.
The PMG shall, per regulations, submit a claims report, which includes the percentage of claims that have
been timely reimbursed, contested or denied during the quarter by PMG in accordance with the
requirements of Sections 1371 and 1371.35 of the California Health and Safety Code and Section 1300.71 of
Title 28 of the CCR and any other applicable state and federal laws and regulations. If less than 95 percent of
all complete claims have been reimbursed, contested or denied on a timely basis, the claims report also
should also describe the reasons why the PMG claims adjudication process is not meeting the requirements
of applicable law, any actions taken to correct the deficiency and the result of such actions. The claims
report is for the purpose of monitoring the financial status of the PMG and is not intended to change or alter
existing state and federal laws and regulations relating to claims payment settlement practices and
timeliness.
The PMG agrees to provide Anthem with monthly and quarterly reports of claims processing timeliness and
other applicable reports required by Anthem and regulations. The timeliness report should be sent to us
within 15 days after the end of each month.
At the request of Anthem, the PMG will provide a claims aging schedule, including both dollars and number
of claims outstanding as of a certain period. If necessary, a historical record of a particular Provider’s claims
(billings), as well as the record of payments/denials made by the PMG in any form, may also be required
during a claims or financial audit, or as often as necessary.
The PMG will provide separate claims aging reports for contracted and noncontracted physicians, hospitals
or other health care professionals in a format determined by Anthem.
The mailing address for financial requirements is:
Attn: HMO Finance Department
Anthem Blue Cross
CAAC10-010H
21555 Oxnard St. Woodland Hills, CA 91367
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CHAPTER 18: CLINICAL PRACTICE AND PREVENTIVE HEALTH CARE GUIDELINES
Medi-Cal Customer Care Center:
Medi-Cal Customer Care Center:
MAP/MRMIP Customer Care Center:
Hours of Operation:
1-800-407-4627 (Outside L.A. County)
1-888-285-7801 (Inside L.A. County)
1-877-687-0549
Monday to Friday, 7am-7pm
Clinical Practice and Preventive Health Care Guidelines
Overview
At Anthem, we believe that providing quality health care shouldn't be limited to the treatment of injury or
illness. Our goal is to be more proactive in the quest for better overall health.
To accomplish that goal, we offer Providers tools to help them find the best, most cost-effective ways to:
п‚· Provide Member treatment
п‚· Empower Members through education
п‚· Encourage Member lifestyle changes, where possible
We want Providers to have access to the most up-to-date clinical practice and preventive health care
guidelines. These guidelines, offered by nationally recognized health care organizations and based on
extensive research, include the latest standards for treating the most common, stubborn and serious
illnesses, such as diabetes and hypertension. The guidelines also include recommendations for preventive
screenings, immunizations and Member counseling based on age and gender.
Clinical Practice and Preventive Health Care Guidelines
Preventive Health Care Guidelines
Anthem considers Preventive Health Guidelines to be an important component of health care. Anthem
develops preventive health guidelines in accordance with recommendations made by nationally recognized
organizations and societies such as the American Academy of Family Physicians (AAFP), the American
Academy of Pediatrics (AAP), the Advisory Committee on Immunizations Practices (ACIP), the American
College of Obstetrics and Gynecology (ACOG) and the United States Preventive Services Task Force
(USPSTF). The above organizations make recommendations based on reasonable medical evidence. We
review the guidelines annually for content accuracy, current primary sources, new technological advances
and recent medical research and make appropriate changes based on this review of the recommendations
and/or preventive health mandates. We encourage physicians to utilize these guidelines to improve the
health of our Members.
The current guidelines, educational materials and health management programs can be found under Quality
Improvement Programs on the Provider Resources page of our website at www.anthem.com/ca. For
directions on how to access the Provider Resources page of our website, please see Chapter 1: How to
Access Information, Forms and Tools on Our Website.
If you do not have Internet access, you can request a hard copy of the Preventive Health Care Guidelines by
calling the appropriate Customer Care Center at the numbers listed at the beginning of this chapter.
Please Note: Our recommendation of these guidelines is not an authorization, certification, explanation of
benefits or a contract. Actual Member benefits and eligibility are determined in accordance with the
requirements set forth by the State of California. With respect to the issue of coverage, each Member
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should review his/her Evidence of Coverage for details concerning benefits, procedures and exclusions prior
to receiving treatment. The Evidence of Coverage supersedes the preventive health guideline
recommendations.
Clinical Practice and Preventive Health Care Guidelines
Clinical Practice Guidelines
Anthem considers clinical practice guidelines to be an important component of health care. Anthem adopts
nationally recognized clinical practice guidelines and encourages physicians to utilize these guidelines to
improve the health of our Members. Several national organizations produce guidelines for asthma, diabetes,
hypertension and other conditions. The guidelines, which Anthem uses for quality and disease management
programs, are based on reasonable medical evidence. We review the guidelines at least every 2 years or
when changes are made to national guidelines for content accuracy, current primary sources, new
technological advances and recent medical research.
The guidelines are available under Quality Improvement Programs on the Provider Resources page of our
website at www.anthem.com/ca. For directions on how to access the Provider Resources page of our
website, please see Chapter 1: How to Access Information, Forms and Tools on Our Website.
The Anthem website offers the most up-to-date clinical resources and guidelines. If you do not have
Internet access, you can request a hard copy of the Clinical Practice Guidelines by calling our Customer Care
Centers at the numbers listed at the beginning of this chapter. :
The following clinical practice guidelines have been updated:
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Diabetes: American Diabetes Association's (ADA) 2014 Clinical Practice Recommendations
The following clinical practice guidelines have been added
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HIV/AIDS
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Chronic Kidney Disease
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Hypertension in Child and Adolscent
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Obestiy in Adults
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Obesity in Children
For information about clinical practice guidelines for Anthem’s Behavioral Health services, please see
Chapter 5: Behavioral Health Services.
Please Note: Our recommendation of these guidelines is not an authorization, certification, explanation of
benefits or a contract. Actual Member benefits and eligibility for services are determined in accordance with
the requirements set forth by the State of California. With respect to the issue of coverage, each Member
should review his/her Evidence of Coverage for details concerning benefits, procedures and exclusions prior
to receiving treatment. The Evidence of Coverage supersedes the preventive health guideline
recommendations.
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CHAPTER 19: CASE MANAGEMENT
Medi-Cal Case Management Department:
Medi-Cal Case Management Fax:
Hours of Operation:
1-866-595-0145
1-866-333-4827
Monday to Friday, 8:00am-5:00pm
Case Management
Overview
Anthem's Case Management is a process that emphasizes teamwork to assess, develop, implement,
coordinate and monitor treatment plans in order to optimize our Members’ health care benefits and
promote quality outcomes.
Cases referred to Case Management may be identified by disease or condition, dollars spent or high
utilization of services.
Anthem makes the following information available to contracted Providers:
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Anthem criteria for determining which members might benefit from Case Management
Provider's responsibility for identifying members who may meet that criteria
Process for Providers to follow in notifying Anthem when such members are identified
Case Management
Role of the Case Manager
The Case Manager, through discussions with the member, the member’s representative and/or providers,
collects data and analyzes information about actual and potential health care needs for the purpose of
developing a treatment plan. The case manager’s role also includes the responsibility to:
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Facilitate communication and coordination within the health care team.
Facilitate communication with the Member and his or her representative in the decision-making
process.
Educate the Member and Providers on the health care team about case management, community
resources, benefits, cost factors and all related topics so that informed decisions can be made.
Encourage appropriate use of medical facilities and services, with the goal of improving quality of
care and maintaining cost-effectiveness on a case-by-case basis.
The Case Management team includes experienced and credentialed registered nurses, some of whom are
Certified Case Managers (CCMs). The team also includes Social Workers. The Case Management social
workers add valuable skills that allow us to address not only our Members’ medical needs, but also their
psychological, social and financial issues. To support Anthem’s diverse membership, the Case Management
team is able to provide culturally and linguistically appropriate community-based referrals as needed.
Interpreter services are also available to support the case management process at no cost to the Member.
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Case Management
Provider Responsibility
Providers have the responsibility of participating in Case Management, sharing information and facilitating
the process by:
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Referring members who could benefit from Case Management.
Sharing information as soon as possible and as early as the Initial Health Assessment (IHA) if the
Primary Care Provider (PCP) identifies complex health care needs.
Collaborating with Case Management staff on an ongoing basis.
Recommending referrals to Specialists, as required.
Monitoring and updating the care plan to promote health care goals.
Notifying Case Management if members are referred to services provided by the state or some other
institution not covered by the Anthem agreement.
Coordinating county or state-linked services such as public health, behavioral health, schools and waiver
programs. The Provider may call Case Management for additional assistance.
Case Management
Procedures
When a Member has been identified as having a condition that may require Case Management, the case
manager contacts the referring provider and member for an initial assessment. Then, with the involvement
of the member, the member’s representative and the provider, the case manager develops an individualized
care plan. That plan may involve coordinating services with public and behavioral health departments,
schools and other community health resources.
The case manager periodically reassesses the care plan to monitor the following:
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Progress toward goals
Necessary revisions
New issues that need to be addressed to help ensure that the Member receives the support needed
to achieve care plan goals
Once goals are met or Case Management can no longer impact the case, the case manager closes the
member’s case.
Case Management
Potential Referrals
Providers, nurses, social workers and members or their representatives may request Case Management
services. Examples of cases appropriate for referral include:
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Children or Adults with special health care needs requiring coordination of care and carved out
services such as certain mental health services
HIV/AIDS
Chronic illnesses such as asthma, diabetes, heart failure or end-stage renal disease
Complex or multiple-care needs such as multiple trauma or cancer
Frequent hospitalizations or Emergency Room utilization
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Anthem Blue Cross
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Hemophilia, sickle cell anemia, cystic fibrosis, cerebral palsy
High-risk pregnancies (teen pregnancies)
Potential transplants
Pre-term births
Seniors and Persons with Disabilities (SPD)
Individuals who may need or are receiving services from out-of-network providers or programs
Case Management
Members Eligible for Specialized Services
The Case Management team works closely with providers to ensure continuity and coordination of care for
our members who are eligible for linked and state-administered services. These services may come from
the following:
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California Children's Services (CCS)
County Mental Health Care
Early Start/Early Intervention
Regional Centers
Although these agencies provide specialized services for our members, we and primary care physicians
remain responsible for providing or arranging for the provisions of all necessary and preventive medical
services.
Whenever your office refers a Member to any of these agencies or services, please complete and fax the
Notification of Referral/Linked and Carved-Out Services Form to the Case Management Department. This
form can be found under General Forms in the Forms Library on the Provider Resources page of on our
website at: www.anthem.com/ca. For directions on how to access the Provider Resources page of our
website, please see Chapter 1: How to Access Information, Forms and Tools on Our Website.
Case Management
Referral Process
Providers, nurses, social workers, and members or their representative may refer members to Case
Management in the following ways: By phone or by faxing a Case Management Referral Form to the Case
Management office.
Case Management Phone:
Case Management Fax:
1-866-595-0145
1-866-333-4827 (Using the Case Management Referral Form)
The Medi-Cal, MAP and MRMIP Case Management Referral Form is located in the Forms Library on the
Provider Resources page of our website at www.anthem.com/ca. For directions on how to access the
Provider Resources page of our website, please see Chapter 1: How to Access Information, Forms and
Tools on Our Website.
A case manager will respond to a faxed request within 3 business days.
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Version 2.1
Revision date: December 2014
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Case Management
Access to Care: Accessing Specialists
Case managers are also available to assist PCPs with accessing specialists. For assistance locating a specialist,
call the Customer Care Center at:
Medi-Cal Customer Care Center:
Medi-Cal Customer Care Center:
MAP/MRMIP Customer Care Center:
1-800-407-4627 (Outside L.A. County)
1-888-285-7801 (Inside L.A. County)
1-877-687-0549
Case Management
Transitioning Disenrollees
The case manager is available to assist a member that requests help to transition to another health plan.
Providers may contact Case Management if assistance is needed.
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Revision date: December 2014
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CHAPTER 20: QUALITY ASSESSMENT AND PERFORMANCE IMPROVEMENT
Medi-Cal Customer Care Center:
Medi-Cal Customer Care Center:
MAP/MRMIP Customer Care Center:
1-800-407-4627 (Outside L.A. County)
1-888-285-7801 (Inside L.A. County)
1-877-687-0549
Quality Assessment and Performance Improvement
Overview
Anthem’s longstanding goal has been continuous, measurable improvement in our delivery of quality health
care. Following federal and state guidelines, we have a Quality Improvement (QI) program to:
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Objectively and systematically monitor and evaluate the quality, safety and appropriateness of
medical care and service offered by the health network.
Identify and act upon opportunities for improvement.
Continuous improvement is our ongoing effort to be better at what we do.
The QI program includes focused studies and reviews that measure quality of care in specific clinical and
service areas. All Providers are expected to participate in these studies as part of our mutual goal of
providing responsive and cost-effective health care that improves our Members’ lives.
We also participate in national evaluations designed to gauge our performance and the performance of
Providers. The National Committee for Quality Assurance (NCQA) provides an important measure of
performance in their annual reporting of the Healthcare Effectiveness Data and Information Set (HEDISВ®)
scores to health care plans throughout the country. This professional evaluation of the health insurance plan
rankings serves as a yearly report card and is a tool used by more than 90% of America’s health care plans to
rate performance across a wide spectrum of care and service areas, including:
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Clinical performance
Member satisfaction
The HEDIS results can be used by Members and potential Members to make comparisons before choosing a
health care plan. Anthem uses the HEDIS data to identify areas for improvement and shares the results with
Providers. We submit the results of the HEDIS assessment and our own quality studies annually to the
California Department of Healthcare Services (DHCS).
Finally, we are committed to working collaboratively with network physicians and hospitals to identify
preventable adverse events (PAE) that are measurable and preventable as a means of improving the quality
of patient care.
Practitioner/Provider Performance Data
Practitioners and providers must allow Medi-Cal, AIM and MRMIP to use performance data in cooperation
with our quality improvement program and activities.
Practitioner/Provider Performance Data refers to compliance rates, reports and other information related
to the appropriateness, cost, efficiency and/or quality of care delivered by an individual healthcare
practitioner, such as a physician or a healthcare organization such as a hospital. Common examples of
performance data would include the Healthcare Effectiveness Data and Information Set (HEDIS) quality of
care measures maintained by the National Committee for Quality Assurance (NCQA) and the
comprehensive set of measures maintained by the National Quality Forum (NQF).
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Version 2.1
Revision date: December 2014
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Medi-Cal, Medi-Cal Access Program and MRMIP
Practitioner/Provider Performance Data may be used for multiple plan programs and initiatives, including
but not limited to:
 Reward Programs – Pay for performance (P4P), pay for value (PFV) and other results-based
reimbursement programs that tie provider or facility reimbursement to performance against a
defined set of compliance metrics. Reimbursement models include but are not limited to shared
savings programs, enhanced fee schedules and bundled payment arrangements.
 Recognition Programs – Programs designed to transparently identify high value providers and
facilities and make that information available to consumers, employers, peer practitioners and
other health care stakeholders.
Quality Assessment and Performance Improvement
Quality Improvement Program Documentation
The QI program focuses on developing and implementing standards for clinical care and service, measuring
conformity to those standards, and taking action to improve performance. The scope of the QI program
includes, but is not limited to, the monitoring and evaluation of:
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Care and service provided in all health delivery settings
Chronic Disease Management and Prevention; and Maternity Management Programs
Coordination of medical care
Community Health
Service quality
Case Management of Members with Complex Health Conditions
Facility Site Review
Medical Record Review
Provider/Member satisfaction
Utilization Management
Behavioral Health Programs
Pharmacy and Therapeutics
Clinical Practice Guidelines
Anthem develops an annual work plan of quality improvement activities based on the results of the previous
year’s QI Program Evaluation. QI Program revisions are made based on outcomes, trends, accreditation,
contractual and regulatory standards and requirements, and overall satisfaction with the effectiveness of
the program. The QI Program Evaluation is the reporting method used to evaluate the progress and results
of planned activities toward established goals.
Providers support the activities of the QI program by:
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Completing corrective action plans, when applicable
Participating in the facility and medical record audit process
Providing access to medical records for quality improvement projects and studies
Responding in a timely manner to requests for written information and documentation if a quality of
care or grievance issue has been filed
Using Preventive Health and Clinical Practice Guidelines in Member care
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Version 2.1
Revision date: December 2014
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Medi-Cal, Medi-Cal Access Program and MRMIP
Information from these studies is actively shared with Providers and we encourage constructive feedback.
Quality Assessment and Performance Improvement
Healthcare Effectiveness Data and Information Set (HEDISВ®)
HEDIS is a national evaluation and core set of performance measurements that gauge the effectiveness of
Anthem and its Providers in providing quality care. Anthem is ready to help when you and your office staff
need training to participate in required HEDIS evaluations. Providers can request consultations and training
in the following areas:
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Information about the year’s selected HEDIS studies
How data for those measures will be collected
Codes associated with each measure
Tips for smooth coordination of medical record data collection
Our QI staff will contact your office when we need to review or copy any medical records required for HEDIS
or QI studies. Requests to Provider offices begin in early February. Anthem requests the records be returned
within five business days to allow time to abstract the records and request additional information from
other providers, if needed. Office staff must provide access to medical records for review and copying.
Quality Assessment and Performance Improvement
Quality Management
In accordance with National Committee for Quality Assurance (NCQA) standards, Anthem analyzes relevant
utilization data against established thresholds for each health plan to detect potential under-utilization and
overutilization.
If our findings fall outside specified target ranges and indicate potential underutilization or overutilization
that may adversely affect our Members, further analyses will occur based upon the recommendation of
Anthem’s Utilization Management Committee (UMC). The follow-up analyses may include gathering the
following data from specific Provider and practice sites:
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Care management services needed by Members
Claims payments for covered services
Coordination with other Providers and agencies
Focus studies
Investigation and resolution of Member and Provider complaints and appeals within established
time frames
Retrospective reviews of services provided without authorization
Quality Assessment and Performance Improvement
Best Practice Methods
Best practice methods are Anthem’s most up-to-date compilation of effective strategies for quality health
care delivery. We share best practice methods with Providers during site visits to Provider offices.
Community Resource Coordinators (CRCs) and Network Management teams offer Anthem policies and
procedures, along with educational toolkits, to help guide improvements. Toolkits may include examples of
best practices from other offices, including:
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Revision date: December 2014
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Medi-Cal, Medi-Cal Access Program and MRMIP
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Resources for improving compliance with preventive health services
Clinical practice guidelines
Care for Members with special or chronic care needs
Quality Assessment and Performance Improvement
Member Satisfaction Surveys
Member satisfaction with our health care services is measured every year by the NCQA. The NCQA conducts
a member satisfaction survey called the Consumer Assessment of Healthcare Providers and Systems
(CAHPSВ®). The survey is designed to measure Member satisfaction with services provided by Anthem and
our network Providers, including:
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Access to care
Physician care and communication with patients
Anthem Customer Service
Anthem shares the results of the CAHPS survey with our network Providers annually. Providers should
review the results, share them with office staff, and incorporate appropriate changes to their offices in an
effort to improve scores.
CAHPSВ® is a registered trademark of the Agency for Healthcare Research and Quality (AHRQ).
Quality Assessment and Performance Improvement
Provider Satisfaction Surveys
Anthem may conduct Provider surveys to monitor and measure Provider satisfaction with our services and
identify areas for improvement. Provider participation in these surveys is highly encouraged and your
feedback is very important. We inform Providers of the results and plans for improvement through Provider
bulletins, newsletters, meetings or training sessions.
Quality Assessment and Performance Improvement
Medical Records and Facility Site Reviews
As required by California statute, all PCP sites participating in the Medi-Cal program must undergo an initial
site inspection and subsequent periodic site inspections, regardless of the status of other accreditation or
certification. Obstetrics/Gynecology (OB/GYN) specialty sites participating in our plan (serving as PCPs) must
also undergo an initial site inspection and subsequent periodic site inspections.
Anthem conducts these inspections every 3 years in order to determine:
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Provider compliance with standards for providing and documenting health care
Provider compliance with standards for storing medical records
Provider compliance with processes that maintain safety standards and practices
Provider involvement in the continuity and coordination of Member care
Please Note: DHCS and Anthem have the right to enter into the premises of Providers to inspect, monitor,
audit or otherwise evaluate the work performed. We perform all inspections and evaluations in such a
manner as not to unduly delay work, in accordance with the Provider contract.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
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Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 20: Page 235
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Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Medical records and facility site review tools are available under the Quality Improvement Program heading
on the Provider Resources page of our website: www.anthem.com/ca. For directions on how to access the
Provider Resources page of our website, please see Chapter 1: How to Access Information, Forms and
Tools on Our Website.
Quality Assessment and Performance Improvement
Facility Site Review Process
A Facility Site Review (FSR) inspection is broken down into the following six categories:
1.
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6.
Access/Safety
Personnel
Office Management
Clinical Services
Preventive Services
Infection Control
Anthem’s Quality Improvement team will call the Provider’s office to schedule an appointment date and
time before the FSR due date. The team will fax or mail a confirmation letter with an explanation of the
audit process and required documentation.
During the FSR, our auditor will:
1. Lead a prereview conference with the Provider or office manager to review and discuss the process
of facility review and answer any questions as needed.
2. Conduct a review of the facility.
3. Develop a corrective action plan, if applicable.
After the FSR is completed, our auditor will meet with the Provider or office manager to:
4. Review and discuss the results of the facility site review and explain any required corrective actions.
5. Provide a copy of the facility site review results and the corrective action plan to the office manager
or Provider.
6. Educate the Provider and office staff about our standards and policies.
7. Schedule a follow-up review for any corrective actions identified.
Providers must attain a score of 80% or greater in both the facility site review and the medical record review
in order to pass. A Corrective Action Plan (CAP) may also be required.
Quality Assessment and Performance Improvement
Facility Site Review: Corrective Actions
If the facility site review or the medical record review results in a nonpassing or conditional score, Anthem
will immediately notify Providers of the results, as well as all cited deficiencies and corrective action
requirements. The Provider office will develop and submit a CAP as follows:
пѓ� Correct critical deficiencies within 10 days following the FSR.
пѓ� Develop and submit a corrective action plan for all other deficiencies within 45 days.
пѓ� Sign an attestation when corrective actions are complete.
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Version 2.1
Revision date: December 2014
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If deficiencies (other than critical) are not closed within 45 days from the date of the written CAP request or
the practitioner is otherwise uncooperative with resolving outstanding issues with the facility site review,
the Provider will be considered noncompliant.
Critical elements include making sure sharps containers are present, autoclave spore testing*, universal
precautions, medication storage and availability of emergency equipment.* Facilities must demonstrate
100% percent compliance with these elements.
Provider sites that score below 80% in the facility site review for two consecutive reviews must score a
minimum of 80% in the next review. Sites that don’t score a minimum of 80% will be removed from the
network, and the Provider’s members will be appropriately reassigned to other participating providers.
*When applicable
Quality Assessment and Performance Improvement
Medical Records Documentation Standards
Anthem requires Providers to maintain medical records in a manner that is current, organized and permits
effective and confidential Member care and quality review. We perform medical record reviews of all PCPs
and Ob/Gyns (acting as PCPs) upon signing of a contract and, at a minimum, every three years thereafter to
ensure that network Providers are in compliance with these standards.
Confidentiality
Network providers shall agree to maintain the confidentiality of member information and information
contained in a member's medical records according to the Health Information Privacy and Accountability
Act (HIPAA) standards. The Act prohibits a Provider of health care from disclosing any individually
identifiable information regarding a patient's medical history, mental and physical condition, or treatment
without the patient's or legal representative's consent or specific legal authority and will only release such
information as permitted by applicable federal, state and local laws and that is:
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Necessary to other providers and the health plan related to treatment, payment or health care
operations; or
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Upon the member’s signed and written consent
Security
The medical record must be secure and inaccessible to unauthorized access in order to prevent loss,
tampering, disclosure of information, alteration or destruction of the record. Information must be accessible
only to authorized personnel within the Provider’s office, Anthem, DHCS or to persons authorized through a
legal instrument.
Office personnel will ensure that individual patient conditions or information is not discussed in front of
other patients or visitors, displayed, or left unattended in reception and/or patient flow areas.
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Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
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Storage and Maintenance
Active medical records shall be secured and must be inaccessible to unauthorized persons. Medical records
are to be maintained in a manner that is current, detailed and organized, and that permits effective patient
care and quality review while maintaining confidentiality. Inactive records are to remain accessible for a
period of time that meets state and federal guidelines.
Electronic recordkeeping system procedures shall be in place to ensure patient confidentiality, prevent
unauthorized access, authenticate electronic signatures and maintain upkeep of computer systems. Security
systems shall be in place to provide back-up storage and file recovery, to provide a mechanism to copy
documents, and to ensure that recorded input is unalterable.
Availability of Medical Records
The medical records system must allow for prompt retrieval of each record when the Member comes in for
a visit. Providers must maintain Members' medical records in a detailed and comprehensive manner that
accomplishes the following:
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Conforms to good professional medical practice
Facilitates an accurate system for follow-up treatment
Permits effective professional medical review and medical audit processes
Medical records must be legible, signed and dated.
Providers must offer a copy of a Member’s medical record upon reasonable request by the Member at no
charge, and the Provider must facilitate the transfer of the Member’s medical record to another Provider at
the Member’s request. Confidentiality of and access to medical records must be provided in accordance
with the standards mandated in HIPAA and all other state and federal requirements.
Providers must permit Anthem and representatives of DHCS to review Members’ medical records for the
purposes of:
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monitoring the Provider’s compliance with medical record standards
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capturing information for clinical studies or HEDIS
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monitoring quality
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any other reason
Medical Record Documentation Standards
Every medical record is, at a minimum, to include:
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The patient’s name or ID number on each page in the record
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Personal biographical data including home address, employer, emergency contact name and
telephone number, home and work telephone numbers, and marital status
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All entries dated with month, day and year
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All entries contain the author’s identification (for example, handwritten signature, unique electronic
identifier or initials) and title
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Identification of all Providers participating in the Member’s care, and information on services
furnished by these Providers
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Revision date: December 2014
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A problem list, including significant illnesses and medical and psychological conditions
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Presenting complaints, diagnoses, and treatment plans, including the services to be delivered
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Physical findings relevant to the visit including vital signs, normal and abnormal findings, and
appropriate subjective and objective information
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Information on allergies and adverse reactions (or a notation that the patient has no known allergies
or history of adverse reactions)
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Information on Advance Directives
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Past medical history, including serious accidents, operations, illnesses, and for patients 14 years old
and older, substance abuse (For children and adolescents, past medical history relates to prenatal
care, birth, operation, and childhood illnesses)
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Physical examinations, treatment necessary and possible risk factors for the Member relevant to the
particular treatment
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Prescribed medications, including dosages and dates of initial or refill prescriptions
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For patients 14 years and older, appropriate notations concerning the use of cigarettes, alcohol and
substance abuse (including anticipatory guidance and health education)
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Information on the individuals to be instructed in assisting the patient
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Medical records must be legible, dated and signed by the physician, physician assistant, nurse
practitioner or nurse midwife providing patient care
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An immunization record for children that is up-to-date or an appropriate history for adults
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Documentation attempts to provide immunizations. If the Member refuses immunization, proof of
voluntary refusal of the immunization in the form of a signed statement by the Member or guardian
shall be documented in the Member’s medical record
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Evidence of preventive screening and services in accordance with Anthem’s preventive health
practice guidelines
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Documentation of referrals, consultations, diagnostic test results, and inpatient records. Evidence of
the Provider’s review may include the Provider’s initials or signature and notation in the patient’s
medical record of the Provider’s review and patient contact, follow-up treatment, instructions,
return office visits, referrals and other patient information
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Notations of patient appointment cancellations or “No Shows” and the attempts to contact the
patient to reschedule
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No evidence that the patient is placed at inappropriate risk by a diagnostic test or therapeutic
procedure
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Documentation on whether an interpreter was used and, if so, that the interpreter was also used in
follow-up
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Documentation of the Member’s preferred language
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Medi-Cal / Medi-Cal Access Program / MRMIP
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Revision date: December 2014
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Medi-Cal, Medi-Cal Access Program and MRMIP
Misrouted Protected Health Information
Providers and facilities are required to review all Member information received from Anthem to ensure no
misrouted Protected Health Information (PHI) is included. Misrouted PHI includes information about
Members that a Provider or facility is not treating. PHI can be misrouted to Providers and facilities by mail,
fax, email or Electronic Remittance Advice. Providers and facilities are required to destroy immediately any
misrouted PHI or safeguard the PHI for as long as it is retained. In no event are Providers or facilities
permitted to misuse or re-disclose misrouted PHI. If Providers or facilities cannot destroy or safeguard
misrouted PHI, please contact the appropriate Customer Care Center at the number listed at the beginning
of this chapter.
Quality Assessment and Performance Improvement
Advance Directives
Anthem recognizes a person's right to dignity and privacy. Our Members have the right to execute an
Advance Directive, also known as a "living will," to identify their wishes concerning health care services in
the event that they become incapacitated. Providers may be asked to assist Members in procuring and
completing the necessary forms. More information on this process is available under the Standards &
Policies heading on the Provider Resources page at www.anthem.com/ca. For directions on how to access
the Provider Resources page of our website, please see Chapter 1: How to Access Information, Forms and
Tools on Our Website.
Advance Directive documents should be on hand in the event a Member requests this information. Member
requests for Advance Directive documents should be noted in the Medical Record when applicable.
Quality Assessment and Performance Improvement
Medical Records Review Process
Anthem’s QI team will call the Provider’s office to schedule a medical records review on a date and time
that will occur within 30 days of the request. On the day of the review, the QI staff will:
1. Request the number and type of medical records required.
2. Review the appropriate type and number of medical records per Provider.
3. Complete the medical record review.
4. Meet with the Provider or office manager to review and discuss the results of the medical record
review or send a final copy within 10 days of the review.
5. Schedule follow-up reviews for any corrective actions identified.
Providers must attain a score of 80% or greater in order to pass the medical record review. A corrective
action plan may also be required.
Provider sites that score below 80% in the medical record review for two consecutive reviews must score a
minimum of 80% in the next review. Sites that don’t score a minimum of 80% will be removed from the
network, and the Provider’s members will be appropriately reassigned to other participating providers.
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Medi-Cal / Medi-Cal Access Program / MRMIP
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Revision date: December 2014
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Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Quality Assessment and Performance Improvement
Preventable Adverse Events
The breadth and complexity of today’s health care system means there are inherent risks, many of which
can be neither predicted nor prevented. However, when there are preventable adverse events, they should
be tracked and reduced, with the ultimate goal of eliminating them.
Providers and health care systems, as advocates for our Members, are responsible for the continuous
monitoring, implementation and enforcement of applicable health care standards. Focusing on patient
safety, we work collaboratively with network Providers and hospitals to identify preventable adverse events
and implement appropriate strategies and technologies to avoid them. Our goal is to enhance the quality of
care received not only by our Members, but all patients receiving care in these facilities.
Prevention of adverse events may require the disclosure of protected health information. HIPAA specifies
that Protected Health Information (PHI) can be disclosed for the purpose of health care operations in
relation to quality assessment and improvement activities. Moreover, the information you share with us is
legally protected through the peer-review process. As such, it will be maintained in a strictly confidential
manner. If you receive a request for medical records, please provide them within 10 days from the date of
request.
We will continue to monitor activities related to the list of adverse events from federal, state, and private
payers, including “Never Events.”*
Preventable adverse events should not occur. When they do, we firmly support the concept that a health
plan and its Members should not pay for resultant services.
In the event that Anthem determines that the quality of care or services provided by a health care
professional is not satisfactory, as may be evidenced by Member satisfaction surveys, Member complaints
or grievances, medical management data, complaints or lawsuits alleging professional negligence, or any
other quality of care indicator, Anthem may exercise any appropriate rights to terminate the Provider
Agreement.
Please Note: Medicaid is prohibited from paying for certain Health Care Acquired Conditions (HCAC). This
applies to all hospitals.
*Never Events: As defined by the National Quality Forum (NQF) are adverse events that are
serious, but largely preventable, and of concern to both the public and health care providers.
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Medi-Cal / Medi-Cal Access Program / MRMIP
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Revision date: December 2014
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CHAPTER 21: ENROLLMENT AND MARKETING RULES
Medi-Cal Enrollment
MAP/MRMIP Enrollment:
Hours of Operation:
1-800-430-4263
1-877-687-0549
Monday to Friday, 7am-7pm
Enrollment and Marketing Rules
Overview
The delivery of quality health care poses numerous challenges, not least of which is the commitment shared
by Anthem and its Providers to protect our Members. We want our Members to make the best health care
decisions possible for themselves and their families. And when they ask for our assistance, we want to help
them make those decisions without undue influence.
Anthem recognizes that Providers occupy a unique, trusted and respected part of people’s lives. Given the
complexity of modern-day health care and the inherent difficulties communicating with some of the
populations we serve, there are potentially serious pitfalls when Providers try to assist in the decisionmaking process. Sometimes, even though the intent is to help make our Members’ lives better, we can
overstep.
For that reason, we are committed to following strict enrollment and marketing guidelines created by the
California Department of Health Care Services (DHCS) and to honoring the rules for all state health care
programs.
Enrollment and Marketing Rules
Enrollment Policies
Anthem and its Providers may not market directly to individuals or families. An example of direct marketing
that is not allowed is mailing to individual patients any Anthem or other health plan materials in which they
are told to join Anthem or another plan Any information prospective Members receive about our health
care plan comes from the state, from our Regional Health Plans (for Medi-Cal), or from marketing activities
approved by the California Department of Health Care Services (DHCS). The state must approve any
marketing materials we create. Providers may, however, distribute information about our health care plan
after receiving a specific Member request for more information on our benefits and services.
Please Note: As a network Provider, you may not provide prospective Members with an Enrollment Form;
you may assist Members (who are patients) in completing the Enrollment Form.
Enrollment and Marketing Rules
Enrollment Process – Medi-Cal
The Medi-Cal enrollment process is managed by Health Care Options (HCO). The enrollment process
includes:
1. Verification of eligibility through the application process. For information on the Medi-Cal
application process visit www.dhcs.ca.gov/services/medi-cal/Pages/Medi-Cal-HowtoApply.aspx
2. Individuals and families whose applications are accepted and are confirmed eligible for Medi-Cal
receive a pre-enrollment packet that includes a Medi-Cal Enrollment Form and the Plan's Provider
directory.
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Revision date: March 2014
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3. Members must return the signed Enrollment Form within 45 days, including selection of a health
care plan and a Primary Care Provider (PCP).
4. If the Member does not choose a health care plan or a PCP within that time frame, the state assigns
the Member to a Medi-Cal plan and a PCP.
5. The enrollment company informs Anthem of new Member enrollment and any changes after
enrollment in Member eligibility, status or Member information.
To learn more about the enrollment process or to obtain the most current forms and information, visit
www.healthcareoptions.dhcs.ca.gov/HCOCSP/Home/. Additional information is available via the following
resources:
California DHCS Medi-Cal Website:
Health Care Options
www.medi-cal.ca.gov
1-800-430-4263
Enrollment and Marketing Rules
Enrollment Process – Medi-Cal Access Program & Major Risk Medical Insurance Plan
The Medi-Cal Access Program (MAP) and Major Risk Medical Insurance Plan (MRMIP) enrollment process
begins with a Managed Risk Medical Insurance Board (MRMIB) enrollment contractor. Potential Members
must complete the application process to confirm that they qualify for these programs. Application
assistance is available through schools, community-based programs and health care providers.
Enrollment and Marketing Rules
Marketing Policies
Anthem Providers are prohibited from making marketing presentations and advising or recommending to an
eligible individual that he or she select membership in a particular plan. The California Department of
Health Care Services (DHCS) marketing practice policies prohibit network Providers from making the
following false or misleading claims:
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That the Primary Care Provider's (PCP) office staff are employees or representatives of the state,
county or federal government.
That Anthem is recommended or endorsed by any state or county agency or any other organization.
That the state or county recommends that a prospective Member enroll with a specific health care
plan.
That a prospective Member or medical recipient will lose benefits under the Medi-Cal Program or
other welfare benefits if the prospective Member does not enroll with a specific health care plan.
These policies also prohibit network Providers from taking the following actions:
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Making marketing presentations or allowing Anthem representatives to make marketing
presentations to prospective Members.
Offering or giving away any form of compensation, reward or loan to a prospective Member to
induce or procure Member enrollment in a specific health care plan.
Engaging in direct marketing to Members that is designed to increase enrollment in a particular
health care plan. The prohibition should not constrain Providers from engaging in permissible
marketing activities consistent with broad outreach objectives and application assistance.
Using any list of Members obtained originally for enrollment purposes from confidential state or
county data sources or from the data sources of other contractors.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 21: Page 243
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Employing marketing practices that discriminate against potential Members based on marital status,
age, religion, sex, national origin, language, sexual orientation, ancestry, pre-existing psychiatric
problem or medical condition (such as pregnancy, disability or acquired immune deficiency
syndrome), other than those specifically excluded from coverage under our contract.
Reproducing or signing an enrollment application for the Member.
Displaying materials only from the Provider’s contracted managed health care organizations and
excluding others.
Engaging in any marketing activity on behalf of Anthem on state or county premises or at event
locations such as health fairs and festivals, athletic events, recreational activities and Plansponsored events.
Providers are permitted to:
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Distribute copies of applications to potential Members.
Assist Members in finding out what programs they qualify for and then direct them to call the
appropriate number below for more information:
Anthem Member Outreach Call Center:
1-800-227-3238
Medi-Cal - L.A. Care (Los Angeles County):
1-888-452-2273
Medi-Cal - Health Care Options (HCO):
1-800-430-4263
Medi-Cal for Families Information Line:
1-800-880-5305
Medi-Cal Access Program:
1-877-687-0549 or (TDD) 1-888-757-6034
MRMIP:
1-877-687-0549 or (TDD) 1-888-757-6034
File a complaint with Anthem if a Provider or Member objects to any form of marketing, either by other
Providers or by Anthem representatives. (Please refer to the Grievances and Appeals chapter of this
manual for more information on the grievance process.)
Please Note: Providers are required to obtain approvals prior to using patient-focused and Anthem-branded
marketing materials created by your office. Before distributing materials to your Medi-Cal patients, submit
your materials to us through your local Community Resource Coordinator. We will review and seek
approval from the following agencies, as appropriate:
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Department of Health Care Services (DHCS)
Department of Managed Health Care (DMHC)
Managed Risk Medical Insurance Board (MRMIB)
Other stakeholders, as required
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Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 21: Page 244
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
CHAPTER 22: FRAUD, ABUSE AND WASTE
Medi-Cal Customer Care Center:
Medi-Cal Customer Care Center:
MAP/MRMIP Customer Care Center:
1-800-407-4627 (Outside L.A. County)
1-888-285-7801 (Inside L.A. County)
1-877-687-0549
Fraud & Abuse Unit Fax:
Hours of Operation:
1-866-454-3990
Monday to Friday, 8am-5pm
Fraud, Abuse and Waste
Overview
We are committed to protecting the integrity of our health care program and the efficiency of our
operations by preventing, detecting and investigating fraud, abuse and waste.
Fraud, Abuse and Waste
Understanding Fraud, Abuse and Waste
Combating fraud, abuse and waste begins with knowledge and awareness.
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Fraud: Any type of intentional deception or misrepresentation made with the knowledge that the
deception could result in some unauthorized benefit to the person committing it -- or any other
person. The attempt itself is fraud, regardless of whether or not it is successful.
Abuse: Any practice inconsistent with sound fiscal, business or medical practices that results in an
unnecessary cost to the Medicaid program, including administrative costs from acts that adversely
affect Providers or Members.
Waste: Generally defined as activities involving careless, poor or inefficient billing, or treatment
methods causing unnecessary expenses and/or mismanagement of resources.
Fraud, Abuse and Waste
Examples of Provider Fraud, Abuse and Waste
The following are examples of Provider fraud, abuse and waste:
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Altering medical records
Billing for services not provided
Billing for medically unnecessary tests
Billing professional services performed by untrained personnel
Misrepresentation of diagnosis or services
Overutilization
Soliciting, offering or receiving kickbacks or bribes
Unbundling
Underutilization
Upcoding
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 22: Page 245
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Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Fraud, Abuse and Waste
Examples of Member Fraud, Abuse and Waste
The following are examples of Member fraud, abuse and waste:
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Disruptive or threatening behavior
Frequent emergency room visits for nonemergent conditions
Forging, altering or selling prescriptions
Letting someone else use the Member’s Medi-Cal ID
Not telling the truth about the amount of money or resources the Member has in order to get
benefits
• Not telling the truth about a medical condition to get medical treatment
• Obtaining controlled substances from multiple Providers
• Relocating to out-of-service area
• Using more than a single Provider to obtain similar treatments and/or medications
• Using a Provider not approved by the Primary Care Provider (PCP)
• Using someone else’s Medi-Cal ID
• Violation of the Pain Management Contract
**Pain Management Contract: A written agreement between a Provider and Member that the Member
will not misrepresent his or her need for medication. If the contract is violated, the Provider has the
right to drop the Member from his or her practice.
Fraud, Abuse and Waste
Reporting Provider or Recipient Fraud, Abuse or Waste
If you suspect either a Provider (doctor, dentist, counselor, medical supply company, etc.) or a Member (a
person who receives benefits) has committed fraud, abuse or waste, you have the right and responsibility to
report it.
Providers can report allegations of fraud, abuse or waste in the following ways:
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Call our Customer Care Center:1-800-407-4627
Fax a completed Fraud Referral Form to the Fraud and Abuse Unit at: 1-866-454-3990
You can download the Medi-Cal, MRMIP, AIM Fraud Referral Form from the Forms Library on the Provider
Resources page of our website: www.anthem.com/ca. For directions on how to access the Provider
Resources page of our website, please see Chapter 1: How to Access Information, Forms and Tools on Our
Website.
When reporting on a Provider (a doctor, dentist, counselor, medical supply company, etc.) include:
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Name, address and phone number of Provider
Name and address of the facility (hospital, nursing home, home health agency, etc.)
Medicaid number of the Provider and facility, if you have it
Type of Provider (doctor, dentist, therapist, pharmacist, etc.)
Names and phone numbers of other witnesses who can help in the investigation
Dates of events
Summary of what happened
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
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Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 22: Page 246
Chapter 22: Fraud, Abuse and Waste
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
When reporting about a Member who receives benefits, include:
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The Member’s name
The Member’s date of birth, Social Security number or case number if you have it
The city where the Member lives
Specific details about the fraud, abuse or waste
Fraud, Abuse and Waste
Anonymous Reporting of Suspected Fraud, Abuse and Waste
Any incident of fraud, abuse or waste may be reported to us anonymously; however, we encourage you to
provide as much detailed information as possible, including:
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The name of person reporting and their relationship to the person suspected
A call-back phone number for the person reporting the incident
Please Note: The name of the person reporting the incident and his or her callback number will be kept in
strict confidence by investigators to maintain that person's anonymity.
Fraud, Abuse and Waste
Investigation Process
We do not tolerate acts that adversely affect Providers or Members. We investigate all reports of fraud,
abuse and waste. Allegations and the investigative findings are reported to the California Department of
Health Care Services (DHCS), regulatory and law enforcement agencies. In addition to reporting, we take
corrective action, such as:
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Written warning and/or education: We send certified letters to the Provider or Member that document
the issues and the need for improvement. Letters may include education or request for recoveries or
may advise of further action.
Medical record audit: We may review medical records to substantiate allegations or validate claims
submissions.
Special claims review: A special claims review places payment or system edits on file to prevent
automatic claim payment; this requires a medical reviewer evaluation.
Recoveries: We recover overpayments directly from the Provider. Failure of the Provider to return the
overpayment may be reflected in reduced payment of future claims or further legal action.
Fraud, Abuse and Waste
Acting on Investigative Findings
We refer all criminal activity conducted by a Member or Provider to the appropriate regulatory and law
enforcement agencies.
If a Provider has been convicted of committing, abuse or waste or has been suspended from the Medicaid
program, the following steps may be taken:
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The Provider may be referred to the Quality Management Department
The Provider may be presented to the credentialing committee and/or peer review committee for
disciplinary action, including Provider termination
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 22: Page 247
Chapter 22: Fraud, Abuse and Waste
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Failure to comply with program policy, procedures or any violation of the contract may result in termination
from our plan.
If a Member has committed fraud, exhibited abusive or threatening behavior, or has failed to correct issues,
he or she may be involuntarily disenrolled from our health care plan, with state approval. (Refer to Chapter
13: Member Transfers & Disenrollment for more information on disenrollment.)
Fraud, Abuse and Waste
False Claims Act
We are committed to complying with all applicable federal and state laws, including the federal False Claims
Act (FCA).
The FCA is a federal law that allows the government to recover money stolen through fraud by government
contractors. Under the FCA, anyone who knowingly submits or causes another person or entity to submit
false claims for payment of government funds is liable for three times the damages or loss to the
government, plus civil penalties of $5,500 to $11,000 per false claim.
The FCA also contains Qui Tam or “whistleblower” provisions. A “whistleblower” is an individual who
reports in good faith an act of fraud or waste to the government or files a lawsuit on behalf of the
government. Whistleblowers are protected from retaliation from their employer under Qui Tam provisions
in the FCA and may be entitled to a percentage of the funds recovered by the government.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 22: Page 248
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
CHAPTER 23: MEMBER RIGHTS & RESPONSIBILITIES
Medi-Cal Customer Care Center:
Medi-Cal Customer Care Center:
MAP/MRMIP Customer Care Center:
Hours of Operation:
24/7 NurseLine:
1-800-407-4627 (Outside L.A. County)
1-888-757-6034 (TTY)
1-888-285-7801 (Inside L.A. County)
1-877-687-0549
Monday to Friday, 7am-7pm
1-800-224-0336 (For After-Hours Services)
Member Rights & Responsibilities
Overview
The Members of our three health care programs, Medi-Cal, Medi-Cal Access Program and the Major Risk
Medical Insurance Program, should be clearly informed about their rights and responsibilities in order to
make the best health care decisions. That includes the right to ask questions about the way we conduct
business, as well as the responsibility to learn about their health care plan.
Members have certain rights and responsibilities when receiving their health care. They also have a
responsibility to take an active role in their care. As their health care partner, we are committed to making
sure their rights are respected while we provide their health benefits. This also means giving them access to
our network providers and the information they need to make the best decisions for their health and
welfare.
The following are our Members' rights and responsibilities as stated in each of the Member handbooks.
They are also posted on our website at: www.anthem.com/ca > OTHER ANTHEM WEBSITES: Medicaid
>Select Program: Medi-Cal/MRMIP/AIM (Medi-Cal Access Program).
Member Rights & Responsibilities
Medi-Cal
Our Members have the right to:
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Get the information they need to make sure they get the most from their health plan and share their
feedback. This includes information on:
o Our company and services
o Our network of doctors and other health care providers
o Their rights and responsibilities.
Have access to their medical records as state and federal law allows.
Speak freely and privately with their doctors and other health providers about all health care options
and treatments needed for their condition no matter what it costs or whether it is covered under their
plan.
Get written information in alternative formats (including audio CD, large print and Braille) at no cost to
them upon request and in a timely way that is correct for the format that they asked for.
Get member materials in a language other than English at no cost to them.
Be treated with respect and with regard for their dignity and privacy.
Expect us to keep private their personal health information. This is as long as it follows state and federal
laws and our privacy policies.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 23: Page 249
Chapter 23: Member Rights and Responsibilities
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Be free of any form of restraint or seclusion used as a means of coercion, discipline, convenience or
retaliation.
Be in charge of their health care.
Choose their primary care physician (PCP)
Refuse care from their PCP or other caregivers.
Work with their doctors in making choices about their health care.
Do what they think is best for their health care without anyone stopping them. They may make health
decisions without fear of their doctor or health plan taking action to get back at them.
Make an advance directive (also known as a “living will”).
Get a range of covered services.
Get family planning services.
Be treated for STIs.
Access minor consent services if they are under 18 years of age.
Get emergency care outside of the Anthem network, as federal law allows.
Get health care from providers at a Federally Qualified Health Center.
Get health care at an Indian Health Center.
Get free interpreter services, including sign language, at no cost to them.
Tell us how they would like to change this health plan.
Make a complaint or file an appeal about:
o Their health plan
o Any care they receive
o Any covered service or benefit ruling that their health plan makes
Ask the Department of Social Services for a State Fair Hearing.
Ask the Department of Managed Health Care for an independent medical review.
Choose to leave this health plan.
Members have the responsibility to:
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Give us, their doctors and other health care providers the information needed to help them get the best
possible care and all other benefits they are entitled to,
Understand their health problems as well as they can and work with their doctors or other health care
providers to make a treatment plan they all agree on.
Follow the care plan that they have agreed on with their doctor and other health care providers.
Follow their doctor’s advice about taking good care of their selves.
Use the right sources of care.
Bring their health plan ID card with them when they visit their doctor.
Treat their doctors and other caregivers with respect.
Understand their health plan.
Know and follow the rules of their health plan.
Know that laws govern their health plan and the types of service they get.
Know we cannot discriminate against them because of their age, sex, race, national origin, culture,
language needs, sexual orientation or health.
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Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
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Chapter 23: Member Rights and Responsibilities
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Member Rights & Responsibilities
Access for Infants and Mothers
As an Anthem Member, Members have the right to:
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Be informed of their rights and responsibilities.
Receive information about Anthem services, doctors and specialists.
Receive information about all their other health care providers.
Talk honestly with their doctors about all the appropriate treatments for their condition, no matter what
the cost or whether their benefits cover them.
Use interpreters who are not their family members or friends. (The interpreter will be provided at no
charge to them.)
Be treated with respect and with regard for their dignity in all situations.
Have their privacy protected by Anthem, their doctors and all their other health care providers.
Know that information about them is kept confidential and used only to treat them.
Be in charge of their health care.
Be actively involved in making decisions about their health care.
Make an Advance Directive.
Suggest changes in their health plan.
Complain about Anthem or the health care they receive.
File a complaint or grievance if their cultural and linguistic needs are not met.
Appeal a decision from Anthem about the health care they receive.
Make recommendations about our Rights and Responsibilities Policy.
Members have the responsibility to:
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Give Anthem, their doctors and other health care providers the information needed to treat them, to
the best of their ability.
Understand their condition and help their doctor set treatment goals you both agree on, to the best of
their ability.
Follow the plans they have agreed on with their doctors and their other health care providers.
Follow the guidelines for healthy living their doctor and their other health care providers suggest.
Use the emergency room only in cases of emergency or as directed by their provider.
Member Rights & Responsibilities
Major Risk Medical Insurance Program
Members have the right to:
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Be informed of their rights and responsibilities.
Receive information about Anthem, our services, doctors, specialists and other health care providers.
Be able to talk honestly with their doctors about all the appropriate treatments for their condition, no
matter what the cost or whether their benefits cover them.
Be actively involved in making decisions about their health care.
Be treated with respect and dignity in all situations.
Have their privacy protected by Anthem, their doctors and all their other health care providers.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 23: Page 251
Chapter 23: Member Rights and Responsibilities
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Know that information about them is kept confidential. Anthem will not share Member health
information without their written authorization or unless it is permitted by law.
Be in charge of their health care.
Suggest changes in their health plan.
Complain about Anthem or the health care they receive.
Appeal an adverse decision from Anthem about the health care they requested or received.
Request an Independent Medical Review if Anthem denies, delays or modifies a health care service
because it is not medically necessary.
Make recommendations about our Rights and Responsibilities Policy.
Use interpreters who are not their family members or friends.
Request an interpreter at no cost to them.
Members have the responsibility to:
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Give Anthem, their doctors and other health care providers correct information needed to treat them.
Understand their medical condition and help their doctor set treatment goals you both agree on.
Follow the plans they have agreed to with their doctors and other health care providers.
Follow the guidelines for healthy living suggested by their doctor and their other health care providers.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 23: Page 252
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
CHAPTER 24: CULTURAL DIVERSITY & LINGUISTIC SERVICES
Medi-Cal Customer Care Center:
Medi-Cal Customer Care Center:
MAP/MRMIP Customer Care Center:
Hours of Operation:
24/7 NurseLine:
1-800-407-4627 (Outside L.A. County)
1-888-285-7801 (Inside L.A. County)
1-877-687-0549
Monday to Friday, 7am-7pm
1-800-224-0336 (For After-Hours Services)
Cultural Diversity & Linguistic Services
Overview
At Anthem, we recognize that providing health care services to a diverse population can present challenges.
Those challenges arise when Providers need to cross a cultural divide to treat Members who may have
different behaviors, attitudes and beliefs concerning health care. Differences in our Members' ability to read
may add an extra dimension of difficulty when Providers try to encourage followthrough on treatment
plans.
Our Cultural Diversity and Linguistic Services Toolkit, called "Caring for Diverse Populations," was
developed to give you specific tools for breaking through cultural and language barriers in an effort to better
communicate with your patients.
Sometimes the solution is as simple as finding the right interpreter for an office visit. Other times, a greater
awareness of cultural sensitivities can open the door to the kind of interaction that makes treatment plans
most effective: Has the patient been raised in a culture that frowns upon direct eye contact or receiving
medical treatment from a member of the opposite sex? Is the patient self-conscious about his or her ability
to read instructions?
This toolkit gives you the information you'll need to answer those questions and continue building trust. It
will enhance your ability to communicate with ease, talking to a wide range of people about a variety of
culturally sensitive topics. And it offers cultural and linguistic training to your office staff so that all aspects
of an office visit can go smoothly.
We strongly encourage you to access the complete toolkit. Called Caring for Diverse Populations, it is
located under the Health Education heading on the Provider Resources page of our website:
www.anthem.com/ca. For directions on how to access the Provider Resources page of our website, please
see Chapter 1: How to Access Information, Forms and Tools on Our Website.
The toolkit contents are organized into the following sections:
Improving Communications with a Diverse Patient Base
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Encounter tips for Providers and their clinical staff
A memory aid to assist with patient interviews
Help in identifying literacy problems
Tools and Training for Your Office in Caring for a Diverse Patient Base
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Interview guide for hiring clinical staff who have an awareness of cultural competency issues
Availability of Medical Consumerism training for health educators to share with patients.
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Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
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Medi-Cal, Medi-Cal Access Program and MRMIP
Resources to Communicate Across Language Barriers
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Tips for locating and working with interpreters
Common signs and common sentences in many languages
Language identification flashcards
Language skill self-assessment tools
Primer on How Cultural Background Impacts Health Care Delivery
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Information about health care beliefs of different cultural backgrounds
Regulations and Standards for Cultural and Linguistic Services
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Identifies important legislation impacting cultural and linguistic services, including a summary of the
Culturally and Linguistically Appropriate Services standards (CLAS) which serve as a guide on how
to meet these requirements
Resources for Cultural and Linguistic Services
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A bibliography of print and Internet resources for conducting an assessment of the cultural and
linguistic needs of your own practice’s patient population
Staff and physician cultural and linguistic competency training resources
Links to additional tools in multiple languages and/or written for limited English proficiency
The toolkit contains materials developed by and used with the permission of the Industry Collaboration
Effort (ICE) Cultural and Linguistic Workgroup, a volunteer, multidisciplinary team of Providers, health plans,
associations, state and federal agencies, and accrediting bodies working collaboratively to improve health
care regulatory compliance through public education. More information on the ICE Workgroup may be
obtained on the ICE Workgroup website: www.iceforhealth.org.
Cultural Diversity & Linguistic Services
Language Capability of Providers and Office Staff
Anthem strives to have a provider network that can meet the linguistic needs of our Members. An
important component of that is having network Providers that are aware of the language capabilities of
themselves and their office staff. Providers and their staff can use the Employee Language Self Assessment
Tool found in the Caring for Diverse Populations toolkit to help determine their level of proficiency with
non-English languages. Please be sure to provide annual updates on the language capabilities of your office
staff and at least every three years for yourself using the Provider Change Form available in the Forms
Library on the Provider Resources page of our website at www.anthem.com/ca. This information will be
reported in the Provider Directory to help Members find a provider and/or office staff that speaks their
preferred language. For directions on how to access the Provider Resources page of our website, please see
Chapter 1: How to Access Information, Forms and Tools on Our Website.
Cultural Diversity & Linguistic Services
Interpreter Services
For those instances when you cannot communicate with a Member due to language barriers, interpreter
services, including over-the-phone and face-to-face interpreters, are available at no cost to you or the
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
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Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
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Chapter 24: Cultural Diversity and Linguistic Services
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Member. Providers must notify Members of the availability of interpreter services and strongly discourage
the use of friends and family, particularly minors, to act as interpreters. It is important that you or your
office staff document the Member’s language, any refusal of interpreter services and requests to use a
family member or friend as an interpreter in the Member’s medical record. Request/Refusal of Interpreter
Services forms are available in threshold languages on the Free Interpreting Services page of our website at
www.anthem.com/ca. Providers and members of their staff can find a link to this page under the Health
Education heading of our Provider Resources page. For directions on how to access the Provider Resources
page of our website, please see Chapter 1: How to Access Information, Forms and Tools on Our Website.
Face-to-face interpreters for Members needing language assistance, including American Sign Language, are
available by placing a request at least 72 hours in advance. Over-the-phone interpreters are available 24
hours a day, 7 days a week.
Providers and Members may request telephone or face-to-face interpreter services by calling:
Customer Care Center:
Customer Care Center:
24/7 NurseLine:
1-888-285-7801 (Inside L.A. County/During Business Hours)
1-800-407-4627 (Outside L.A. County/During Business Hours)
1-800-224-0336 (After Hours)
Please Note: For face-to-face interpreter services, advance notice of 72 hours is required, and 24 hours is
required to cancel.
For after-hours telephone interpreter services, call 24/7 NurseLine and take the following steps:
1.
2.
3.
4.
Give the customer care associate the Member’s ID number.
Explain the need for an interpreter and state the language.
Wait on the line while the connection is made.
Once connected to the interpreter, the associate or 24/7 NurseLine nurse introduces the Medi-Cal
Member, explains the reason for the call and begins the dialogue.
Additional information on interpreter services is available on the Free Interpreting Services page of our
website at www.anthem.com/ca. Providers and Members of their staff can find a link to this page under the
Health Education heading of our Provider Resources page. For directions on how to access the Provider
Resources page of our website, please see Chapter 1: How to Access Information, Forms and Tools on Our
Website.
Services for Members with Hearing Loss, Visual and/or Speech Impairment
During business hours, Members with hearing loss or speech impairment can call the designated Anthem
TTY numbers noted in Chapter 3: Contact List. After regular business hours, Members can call the 24/7
NurseLine TTY number 1-800-368-4424. The California relay service is also available 24 hours a day by calling
the numbers noted in Chapter 3: Contact List. Members can also request face-to-face sign language
interpreters at no cost to them. Members with visual impairments can request verbal assistance or
alternative formats for assistance with printed materials at no cost to the member.
Translation of Materials
Members can request translation of materials into non-English languages and alternative formats at no cost
to them by contacting the designated Customer Call Center number in Chapter 3: Contact List.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 24: Page 255
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
CHAPTER 25: EXPANDED COVERAGE FOR NEW POPULATIONS
Medi-Cal Customer Care Center:
Medi-Cal Customer Care Center:
Hours of Operation:
1-800-407-4627 (Outside L.A. County)
1-888-285-7801 (Inside L.A. County)
Monday to Friday, 7am-7pm
Expanded Coverage for New Populations
Overview
At Anthem, we have expanded our coverage for particularly vulnerable Members to include services from
two important programs formerly administered by the state: Seniors and Persons with Disabilities (SPD)
and Community-Based Adult Services (CBAS), formerly known as Adult Day Health Care (ADHC).
Anthem works directly with the California Department of Health Care Services (DHCS), which mandates
that eligible seniors and persons with disabilities enroll in a Medi-Cal managed care plan. Mandatory
enrollment helps ensure that these Members have access to an organized health care delivery system,
including a medical "home," care management and all other Member support services.
The state has also asked managed care providers, including Anthem, to administer its Community-Based
Adult Services program. This program, which provides services to many of the same seniors and persons
with disabilities, stresses partnership with the Member, the family, the Provider and the community in
working toward maintaining personal independence.
Expanded Coverage for New Populations
Seniors and Persons with Disabilities
Once enrolled in the Seniors and Persons with Disabilities (SPD) program, our Members have the advantage
of belonging to an organized managed care delivery system. That system revolves around the Member's
medical "home," where Primary Care Providers (PCPs) supervise care management and Member support
services.
The process of becoming part of the Anthem Seniors and Persons with Disabilities program is as follows:
п‚·
п‚·
п‚·
Potential Members receive enrollment materials and are asked to select a PCP if they did not do so
during the selection of a health care plan.
If the Member does not choose a PCP within 30 days of enrollment, Anthem will select a PCP for the
Member, making every effort to preserve the Member's existing Provider, hospital and specialist.
Members receive an ID card and the same benefits as other Medi-Cal Members, as outlined in the
Member Handbook.
The easiest way to determine a Member's SPD eligibility is to look at the eligibility and capitation reports
Anthem supplies on a monthly basis via our secure Provider Access website at
https://provider2.anthem.com/wps/portal/ebpmybcc. To find this website, from our main homepage at
www.anthem.com/ca, please use the following websteps:
1. Click on OTHER ANTHEM WEBSITES: Providers
2. On the Welcome to Anthem page, find the drop-down Login: Select Access menu and click on
Medical
3. Click on Login
4. On the Provider Access page, login with your User ID and Password
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 25: Page 256
Chapter 25: Expanded Coverage for New Populations
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Please Note: If you do not have a User ID, click Register for Provider Access and follow the instructions to
set up your account.
SPD beneficiaries who are part of the mandatory transition to Medi-Cal managed care fall under 1 of the
following aid codes:
AID CODE
DESCRIPTION
10
Aid to the Aged – SSI/SSP
14
Aid to the Aged – Medically Needy
16
Pickle Amendment - Aged
18
Aid to the Aged – In-Home Support Services (IHSS)
20
Blind – SSI/SSP - Cash
24
Blind Medically Needy
26
Blind – Pickle Eligibles
28
Blind – IHSS
36
Disabled Widows/Widowers
60
Disabled-SSI/SSP-Cash
64
Disabled – Medically Needy
66
Pickle Amendment - Disabled
68
Disabled - IHSS
1E
Continued Eligibility for the Aged
1H
Aged – FPL Program
2E
Blind Pending SB 87 Redetermination
6A
Disabled Adult/Child Blind
6C
Disabled Adult/Child Disabled
6E
Continued Eligibility for the Disabled
6G
250% Working Disabled
6H
Disabled – FPL Program
6J
SB 87 Pending Disability. Covers w/o SOC beneficiaries 21-65 who have lost their nondisability linkage to Medi-Cal and are claiming disability.
6N
No Longer Disabled Beneficiary in Appeal
6P
PRWORA/No Longer Disabled Children
6R
SB 87 Pending Disability (SOC). Covers with an SOC those ages 21 to 65 who have lost their
non-disability linkage to Medi-Cal and are claiming disability.
6V
DS Waiver (No SOC)
If you have any questions about SPD aid codes, please call our Customer Care Centers at the numbers listed
at the beginning of this chapter.
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 25: Page 257
Chapter 25: Expanded Coverage for New Populations
Anthem Blue Cross
Medi-Cal, Medi-Cal Access Program and MRMIP
Expanded Coverage for New Populations
Community-Based Adult Services (CBAS)
The California Department of Health Care Services (DHCS), working in conjunction with other agencies,
created Community-Based Adult Services (CBAS) to provide a multifaceted approach to health care for this
vulnerable population, many of whom are also seniors and persons with disabilities. Services provided at
regional centers include the following:
п‚·
п‚·
п‚·
п‚·
п‚·
п‚·
Behavioral Health Services
Hot Meals and Nutritional Counseling
Physical, Occupational and Speech Therapies
Professional Nursing Services
Therapeutic Activities
Transportation To and From the Member's Residence
The state has mandated that CBAS beneficiaries must enroll in a Medi-Cal Managed Care Plan. The
transition to managed care, including that provided by Anthem, is designed to offer a fully-integrated
system that includes the following:
п‚·
п‚·
п‚·
п‚·
Comprehensive Health Risk Assessments
Care Coordination
Case Management
Ongoing Support Services
By offering these services, our goal is to support independence and provide an alternative to
institutionalization for those Members who are capable of living at home with appropriate services. Due to
their complex medical conditions, this Member population may require additional assistance, patience and
sensitivity in learning how to access Anthem benefits.
Members can refer themselves to Community-Based Adult Services or be referred by a caregiver, family
member, nurse practitioner or Provider. After that, the following steps are taken:
1. In accordance with CBAS mandates, an Anthem Case Manager will conduct a Face-To-Face
Assessment of the Member.
2. Using an evaluation tool developed and provided by the state, Anthem will approve, reduce or deny
the request for services.
3. If approved, Members remain eligible for a benefit period of six months, at which time another
assessment is conducted.
Anthem contracts with some 200 Adult Day Health Care Centers as part of the CBAS program. For more
information on the CBAS program, please contact our Regional Health Plans at the following numbers:
Southern California:
1-818-655-1255
Central California:
1-559-488-1380
Northern California:
1-916-325-4200
Anthem Blue Cross and Anthem Blue Cross Partnership Plan
Provider Manual
Medi-Cal / Medi-Cal Access Program / MRMIP
Version 2.1
Revision date: December 2014
Chapter 25: Page 258
Anthem Blue Cross is the trade name of Blue Cross of California and Anthem Blue Cross Partnership Plan is the trade name of Blue Cross of California
Partnership Plan, Inc., independent licensees of the Blue Cross Association. ANTHEM is a registered trademark of Anthem Insurance Companies, Inc. The
Blue Cross name and symbol are registered marks of the Blue Cross Association. Blue Cross of California is contracted with L.A. Care Health Plan to provide
Medi-Cal Managed Care services in Los Angeles County.
Express Scripts, Inc. is a separate company that provides pharmacy services and pharmacy benefit management services on behalf of health plan members.
WellPoint NextRx, NextRx and PrecisionRx are registered trademarks of WellPoint, Inc. and are used under license by Express Scripts, Inc.
24/7 NurseLine is administered by Health Management Corporation, a separate company.
HEDISВ® is a registered trademark of the National Committee for Quality Assurance (NCQA). CAHPSВ® is a registered trademark of the Agency for
Healthcare Research and Quality.
ACA-PM-0002-14 Updated 12/2014
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