FinalCode Viewer User Manual (PDF format)

FinalCode Viewer User Manual (PDF format)
FinalCode Viewer
User Manual
Edition 2.3
Target: FinalCode Viewer Ver.4.30
January 7th, 2015
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Copyright (c) 2010 Digital Arts Inc.
Introduction
Thank you for choosing FinalCode. This manual describes how to install, and operate
�FinalCode Viewer’ software. �FinalCode Viewer’ is part of �FinalCode Enterprise’ and
�FinalCode ASP’.
This manual uses abbreviations for products and functions, as follows:
FCL file
Indicates a file encrypted by FinalCode.
The file extension is *.fcl.
user
When users are registered to FinalCode by Master admin,
user is called �paid user’. Otherwise user is called �non-paid
user’.
E-mail address
Each user has its own unique e-mail address. All e-mail
addresses are determined in lower case (upper case letters
are lowered internally).
FinalCode Client
FinalCode Client is software to install on a Windows PC.
To make this software fully operable, �paid user’ must register
users on a device.
FinalCode Viewer
If FinalCode Client is registered by a non-paid user, the
software will be activated as FinalCode Viewer with some
functionality disabled. FinalCode Viewer cannot create a new
FCL file nor access to Management Console.
FinalCode Reader
Both �paid user’ and �non-paid user’ can install this software.
Installation does not require administrative privileges. Only
certain file formats can be accessed and viewed by the
software.
Management Console
Indicates the FinalCode Management Console that allows for
management operations, such as changing file permissions
and searching for access logs on web browsers.
FinalCode Server
Indicates the server which provides �Management Console’ to
paid users. Also manages permissions for FCL files, user lists
with organizations, and devices.
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Device authorization
FinalCode Client / Viewer / Reader is activated after user
registration. Each user can authorize up to 3 devices.
Master administrator
Permitted to perform user registrations. Can manage users,
devices, and logs are available in Management Console.
*
*
Management Console is also accessible from a web browser alone.
FinalCode Server is included in the “FinalCode Enterprise” package, otherwise it is only
provided as a cloud service. FinalCode ASP does not require the FinalCode Server to be
installed by a customer.
Please keep this manual for future reference.
Information in this document is subject to change without notice.
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Handling Instructions
Please read below for proper use.
FinalCode Client/Viewer/Reader requires user registration on each user device. Once
registered, device authorization becomes available and therefore each device (incl. its
operating system) should be properly managed giving one dedicated account for each
individual user.
Users should not leave their device in an open state for FCL files. When a device is lost,
the file owner or administrator should be notified to make changes to file permissions or
device authentications.
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System Requirements
OS
Windows XP Home Edition SP3
Windows XP Professional SP3
Windows Vista Ultimate SP2 32-bit/64-bit
Windows Vista Business SP2 32-bit/64-bit
Windows 7 Ultimate SP1 32-bit/64-bit
Windows 7 Professional SP1 32-bit/64-bit
Windows 8 Pro 32-bit/64-bit
Windows 8 Enterprise 32-bit/64-bit
Windows Server 2008 R2 SP1 64-bit
CPU
Intel Pentium/Celeron or compatible, 300 MHz or faster
Recommended: 1 GHz or faster
RAM
128 MB
Recommended: 512 MB or more
Hard drive
50 MB or more free space
Display
1024 x 768 or more
Network
Internet connectivity via http and https.
A valid e-mail address for user registration.
Web browser
Internet Explorer 7, 8, 9, 10 or 11
* JavaScript should be enabled
* Cookie should be enabled
гѓ» Free space to accommodate file encryption / decryption is required.
гѓ» In some cases, warnings from firewall software, such as security center warning, may be
displayed. If a warning referring to the program name “finalcode.exe” is displayed, select
“Always allow” for each such warning.
・ In some cases, antivirus programs may inadvertently cause a false detection (e.g., “a
suspicious behavior was detected”).
гѓ» For additional information, refer to the FAQ sections on the FinalCode website.
гѓ» Encryption operation in Windows Storage Server 2012 has been tested.
гѓ» For Windows 8, only Desktop UI is available. Modern UI is not supported.
гѓ» Windows 8.1 is currently not supported.
гѓ» Japanese, English, Chinese are supported as operating system.
гѓ» FinalCode Client/Viewer cannot co-exist with FinalCode Reader on the same instance.
Uninstallation of FinalCode Reader is required before installing FinalCode Client/Viewer.
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Copyright (c) 2010 Digital Arts Inc.
Contents
Introduction ....................................................................................................................... 2
Handling Instructions ......................................................................................................... 4
System Requirements ....................................................................................................... 5
Contents ............................................................................................................................ 6
1.
Installation .................................................................................................................. 7
2.
User Registration...................................................................................................... 11
3.
2.1.
Registering a User ............................................................................................. 11
2.2.
Setting the Network............................................................................................ 15
FCL File Decryption.................................................................................................. 16
3.1.
Decrypting an FCL File ...................................................................................... 16
пЃ¬
When "Allow extraction of original unencrypted file" is enabled ................... 17
пЃ¬
When “Allow extraction of original unencrypted file” is disabled ................... 17
3.2.
When attempting to open a non-permitted file .................................................... 18
3.3.
When attempting to open the file type that is not supported/permitted by
FinalCode .................................................................................................................... 19
4.
Checking the Basic Information of FCL Files ............................................................ 20
5.
Changing the device or E-mail Address to use ......................................................... 21
6.
7.
8.
5.1.
Changing the Terminal to Use............................................................................ 21
5.2.
Changing User by E-mail Address ..................................................................... 21
Setting the Client environment.................................................................................. 23
6.1.
Changing language ............................................................................................ 23
6.2.
Changing icon of particular file type ................................................................... 24
Using FInalCode with a CAD software...................................................................... 26
7.1.
Preparation ........................................................................................................ 26
пЃ¬
Adding the associated file type for CAD software. ....................................... 26
пЃ¬
Setting working folder for CAD software ...................................................... 26
7.2.
Encrypting CAD files .......................................................................................... 27
7.3.
Opening encrypted CAD files ............................................................................. 28
пЃ¬
Confirming file permission ........................................................................... 28
пЃ¬
When “Allow extraction of original unencrypted file” is disabled ................... 28
пЃ¬
Web “Allow saving changes to encrypted file” is enabled ............................ 29
Version Information .................................................................................................. 30
8.1.
Checking the Version ......................................................................................... 30
8.2.
Updating the License ......................................................................................... 31
8.3.
About Software Updates .................................................................................... 32
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1. Installation
This chapter describes how to install FinalCode on a Windows PC.
・ FinalCode identifies each user by matching the user’s PC and E-mail address to prevent leakage of
sensitive information to third parties.
1.
Exit all other programs before executing the install program.
2.
Double-click the install program file to start the installer.
3.
The language selector appears. Select the language you want to use on the client,
and then click the [OK] button.
CAUTION
The administrative permission is required for the installation.
4.
A license agreement appears.
Read the displayed text, and if you agree, select the “I accept the terms in the License
Agreement” checkbox and click the [Install] button.
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5.
The installation starts.
6.
When the user privilege escalation dialog box appears, click [Yes] or [OK].
For Windows Vista or later
For Windows XP
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гѓ» For Windows Vista or later
If you do not have an administrative permission, you will be presented with a dialog
box for entering a user account having administrative permissions. Enter the user
name and the password.
гѓ» For Windows XP
If you do not have an administrative permission, select [The following user], and
then enter a user name having an administrative permission and its password.
7.
When finished with the installation, click the [Finish] button.
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8.
Restart the system.
Clicking the [Yes] button restarts the system.
After the system restarts, the client is ready for user registration.
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2. User Registration
2.1. Registering a User
FinalCode identifies each user by matching the user’s PC and e-mail address to prevent
sensitive information from leaking to third parties. When using FinalCode, the user needs
to be registered with the FinalCode server by specifying the user’s e-mail address.
1.
Terms of use appear.
Check the displayed text, and if you agree, select the �I agree to the FinalCode
Terms of Use’ checkbox and click the [Continue] button.
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2.
Start user registration.
In the “E-mail address” field, enter the E-mail address you want to register on the current
device. Enter the same E-mail address in the “Confirm” field, and then click the [Next]
button.
гѓ»
3.
If basic authentication is required for browsing the Internet, set the network by clicking the [Network
settings] button. For details, see “2.2Setting the Network
Receive one-time password E-mail.
A one-time password will be sent to the E-mail address entered in Step 2.
Receive your E-mail and follow the instructions.
гѓ»
гѓ»
гѓ»
If E-mail does not arrive within a few minutes, check the E-mail address and try again.
If an anti-spam program is installed, check the spam folder.
For security reasons, the one-time password expires 60 minutes after it is sent. If this occurs, click the
[Cancel] button or restart FinalCode, and then start over from Step 1.
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4.
Enter one-time password.
Enter the one-time password described in the E-mail text into the “One-time password”
field of FinalCode. Then, click the [Next] button.
5.
Completes user registration.
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Start the FinalCode Client to open the “Menu” window as show below.
From here, you can use the encryption/decryption functionality.
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2.2. Setting the Network
Network setting is required if proxy authentication is used for browsing the Internet.
гѓ» Proxy authentication corresponds to the Internet browsing environment where a user name and
password need to be entered in the web browser.
1.
In the “Menu” window on the client, click the [Options] button.
2.
In the “Options” setting, click the [Network settings] button.
3.
Under “Network settings,” select the “Proxy basic authentication” checkbox, and then enter
the user name and password for internet browsing. Click the [Update] button.
4.
Push �Update’ button to save this settings.
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3. FCL File Decryption
Decrypting is only possible for supported file types.
3.1. Decrypting an FCL File
1.
Double-click an encrypted FCL file to open it.
гѓ» As an alternative, click the [Open file] button in the FinalCode operation menu and select the desired
FCL file.
2.
The permissions assigned to the FCL file are displayed.
The dialog depends on given permissions.
Dialog for when "Allow extraction of original
Dialog for when "Allow extraction of original
unencrypted file" is disabled
unencrypted file" is enabled
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пЃ¬
When "Allow extraction of original unencrypted file" is enabled
The [Convert original file] button can be clicked to save the file as the original file (i.e.,
what it was before encryption).
пЃ¬
When “Allow extraction of original unencrypted file” is disabled
By clicking �Open file’ button, the encrypted file gets open with the application that
the user associates with the file type in Windows.
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[Save changes]: If it’s prohibited, the user can not save the changes in the file. If it is
allowed, the user can save the change and once the file is closed, the file will gets
re-encrypted in the given permission setting.
[Copy and paste Capture]: It it’s prohibited, the user can not copy and paste the
contents inside the encrypted file to other files or screen capture the contents. Even
in this setting, the user can copy data from other files and pasted it to the encrypted
file.
[Print]: If it’s prohibited, the user can not print out the contents. If it is allowed, the
user can do (with watermark if it is set).
3.2. When attempting to open a non-permitted file
The following dialog window appears.
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3.3. When attempting to open the file type that is not
supported/permitted by FinalCode
When try to open an FCL file that is not supported by FInalCode, the window shown
below appears.
гѓ» When files encrypted by FinalCode are decrypted, they are viewed by the corresponding
applications that match the file type of the original files.
гѓ» For a list of the files that are permitted by FinalCode, visit the FinalCode website, navigate to
“System Requirements”, and check “Software products that have been tested and confirmed
to work”.
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4.
Checking the Basic Information of FCL Files
You can check the basic information and permissions of FCL files. Log in directly from an
FCL file to the FinalCode Management Console for changing the permissions or
checking the access log.
1.
Right-click the icon of the desired FCL file, and then click “Information about FinalCode
file.”
2.
The “Basic information” window opens, showing you the basic information and permissions
of the file.
・ Click the [Modify] button, and you can move to the “Change permission” window of the
Management Console for changing the permission.
・ Click the [Log] button to proceed to the “Log search” window of the Management Console
for checking the access log.
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5. Changing the device or E-mail Address to use
5.1. Changing the Terminal to Use
If the terminal to use is changed, installation and user registration must be performed
again on the new device.
For the instructions on installation and user registration, see “1 Installation” and “2 User
Registration.”
Uninstallation of FinalCode software is recommended on an unused device.
If required, inform master administrator of the changing device for deleting unused
device from the device list on back end.
The E-mail address in use can be registered to view the list of created files and access
log.
гѓ»
гѓ»
гѓ»
гѓ»
You can install FinalCode Clients up to 3 devices per user account.
�Non-paid user’ can use the single device of last user registration with FinalCode Viewer.
Encrypted FCL files and original files should be backed up separately.
Optional settings, for example, need to be set anew.
5.2. Changing User by E-mail Address
Please follow the following steps to change the registered E-mail address for a device.
1.
On the client, open the “Menu” window and click the [Options] button.
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2.
In the “Option settings” window, click the [Change E-mail address] button.
3.
When the “User registration” window appears, register a new E-mail address and
have it authenticated.
4.
This completes the e-mail address change with FinalCode.
Be aware that you cannot inherit the previous file search or access log with a new
E-mail address.
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6.
Setting the Client environment
Here is how to change the environmental setting on FinalCode Client/Viewer.
6.1. Changing language
1.
In the FinalCode operation menu, click the [Options] button.
2.
In the “Options” window, click the [Environment] button.
3.
Select the language you want to use from “Language,” and then click the [Update] button.
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6.2. Changing icon of particular file type
You may change icon of FCL file to look closer to original file type.
1.
In the FinalCode operation menu, click the [Options] button.
2.
In the “Options” window, click the [Environment] button.
3.
Click “Change the icon of some application” checkbox.
4.
Click the [Update] button.
5.
A prompt to reboot the Windows File Explorer. Once it’s rebooted, the file icon will change.
File types whose icons are affected by this function.
Office
Excel
related
Word
PowerPoint
Excel book
xlsx
Exec 97-2003 book
xls
CSV
csv
Open document spread sheet
ods
Word document
docx
Word 97-2003
doc
Rich text
rtf
Open document text
odt
Power Point presentation
pptx
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PDF
Acrobat X Pro, Reader X
Power Point 97-2003 presentation
ppt
Open document presentation
odp
Adobe PDF file
pdf
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7. Using FInalCode with a CAD software
This section describes how to use the FinalCode client with a CAD software.
*To encrypt CAD files, FinalCode for CAD license needs to be purchased.
7.1. Preparation
Two preparation steps need to be done before using FinalCode with a CAD software.
пЃ¬
Adding the associated file type for CAD software.
The CAD file extension should be associated with proper CAD software in order to
open encrypted file with CAD software.
пЃ¬
Setting working folder for CAD software
The encrypted CAD data file can only be decrypted by FinalCode client in the
working folder. The working folder should be registered to both CAD software and
FinalCode client. In this particular working folder, all files are controlled under
FinalCode. The files in this directory will be wiped out without a notice when CAD
software is closed. It is strongly recommended that you create a new folder and then
copy an encrypted file into it to avoid misdeleting of existing files.
1.
2.
In the “Options” setting click the [Network settings] button.
In the “Options” setting, click the [Network settings] button
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3.
Enter the folder’s path name at “CAD application working folder”.
FinalCode Viewer
FinalCode Client
4.
Click the [Update] button.
7.2. Encrypting CAD files
Encryption steps for CAD files are the same as that for the standard document files (e.g.
Microsoft Office documents). Refer to “4. File Encryption” section.
*To encrypt CAD files, FinalCode for CAD license needs to be purchased.
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7.3. Opening encrypted CAD files
пЃ¬
Confirming file permission
1.
Double-click on an encrypted FCL file to open it.
2.
The window shown below lists all permissions.
The dialog depends on given permissions.
пЃ¬
When "Allow extraction of original
When "Allow extraction of original
unencrypted file" is disabled
unencrypted file" is enabled
When “Allow extraction of original unencrypted file” is disabled
In this case, you can view the file by following instruction below.
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1.
Click the [Open file] button to launch the CAD software.
2.
Choose “File open” menu of the CAD software
3.
Select the FCL file in the working folder. (This folder should be defined as “CAD
application working folder” in [Options] menu)
4.
The CAD software opens the FCL file and displays the contents.
・The combination of supported CAD software and its file types are listed as “Software products that
have been tested and confirmed to work” on the FinalCode website.
пЃ¬
Web “Allow saving changes to encrypted file” is enabled
In this case, the encrypted FCL CAD file can be updated and saved just like the FCL
file.
*Caution: “Save” menu in the CAD software does not work for encrypted files.
Make sure to following steps to save changes in the CAD files.
1.
After modifying the contents on the CAD software, choose “save as …” menu to
update the file.
・ “Save as …” is just an example. There might be a different menu depending on CAD
software.
・ “Save (overwrite) “ will not work and the modification will be lost on closing the file.
2.
Save with the same file name you opend at step 3 in 12.3.2. (e.g. the file name
should be like “test.jgs”, not “test.jgs.fcl”)
гѓ» CAD software may filter out FCL files with the *.fcl file extension. In such cases you should
select “All files (*.*)” filter.
・ CAD software might ignore your input of file name, when extension filter is not selected as “All
files (*.*)”. For example, when you enter “test.step” with file filter being as “STP (*.stp)”, the
CAD software may store the data as “test.stp”.
In this case, change the file filter to“All files (*.*)” first and then enter the file name.
гѓ» If you specified a wrong file name, the file will be deleted on exiting the CAD software.
3.
By closing the CAD software, the encrypted FCL CAD file will be updated
automatically.
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8. Version Information
8.1. Checking the Version
1.
In the FinalCode operation menu, click the [Version] button.
2.
Check the version notation, as shown below in the red box.
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8.2. Updating the License
By clicking the license button, you can check for new updates and also validate the
license manually. When a change is made to the user’s privileges, or becomes a
�non-paid user’ from �paid user’ or vice versa, the device will get updated on the click.
The software periodically checks for updates so the function is not mandatory.
1.
In the FinalCode operation menu, click the [Version] button.
2.
Click the [License] button.
3.
The license information is updated, allowing you to check the latest license
information including the serial ID.
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8.3. About Software Updates
The following section explains Minor Version Update and Major Version Update steps.
*Both updates require OS reboot.
пЃ¬
Minor Version Update
Master Administrator can set whether to update the FinalCode Client automatically
or not.
Automatic update is on
When the minor version update program has been delivered to the client, the update
will be automatically done.
Automatic update is off
By clicking the �Update’ button in the version check dialogue, the FinalCode will tell
whether the new minor version update program is available. When it is, an updated
dialogue will appear.
пЃ¬
Major version update
When a major update is available, user will be asked to download from the server.
Each user should start the downloaded installer to update the software.
*when Major Version Update program is available, a pop-up window will be shown
for notification.
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*Administrative right is required for Major Version Update
About version support
It is assumed that the latest version of FinalCode is used. When an update
notification appears, please update the version immediately.
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в– This manual is based on the information available as of January 7th, 2015.
в– Information in this manual is subject to change without prior notice.
в– This manual may not be reproduced or duplicated in whole or in part without permission of
Digital Arts Inc.
в– Every effort has been made to ensure the accuracy of the information contained in this
manual. Any questions, errors, or omissions should be referred to Digital Arts Inc.
в– The latest information about this product is available on our website. Check it before
deploying or operating the product.
FinalCode website: http://www.finalcode.com/en/
■FinalCode (“ファイナルコード” in Japanese) is a registered trademark of IQS' Co., Ltd.
в– MicrosoftВ® Windows and Internet Explorer are registered trademarks of Microsoft Corporation
in the United States and other countries.
в– All other company names and product names shown in this manual are trademarks or
registered trademarks of their respective companies.
FinalCodeВ® Viewer User Manual
Digital Arts Inc.
URL: http://www.finalcode.com/en/
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