City Council Packet January 6, 2014 - City of Winsted

City Council Packet January 6, 2014 - City of Winsted
CITY COUNCIL – WORK SESSION AGENDA
Tuesday, January 6, 2015
5:00 p.m.
Lewis Room – Winsted City Hall
Mission Statement
“The City of Winsted will provide services and resources for its citizens and businesses that
promote opportunities for a high quality of life, while sustaining a hometown atmosphere.”
I.
II.
Call to Order
Comprehensive Housing Market Analysis
III.
United States Geological Survey Well
IV.
Grass Lake Road Property – Easement Agreement
V.
Water Tower Recoating Project
VI.
Campbell Field Improvements
VII.
VIII.
Other
Adjourn
Winsted City Hall
201 - 1st St. N.
Winsted, MN 55395
320-485-2366
www.winsted.mn.us
~ The Lewis Room is located in the southwest corner of the main level of Winsted City Hall ~
Memo
To:
Mayor and Council Members
From:
Clay Wilfahrt, City Administrator
Date:
1-6-15
Re:
Comprehensive Housing Market Analysis
City Staff has frequently received requests for certain types of housing in Winsted.
Residents and businesses have indicated a need for apartments, senior housing,
and starter home development. Staff has seen the lack of these types of housing
first-hand and confers with the assessment that there is a lack of certain types of
housing in Winsted.
Staff conferred with several experienced individuals in municipal housing
development. Those individuals explained that the City should consider a housing
study if it would like to expedite housing development. A housing study will
thoroughly examine housing stock in Winsted and make recommendations on what
types of housing are needed. With that study, the City could reach out to developers
and try to attract investment.
Staff has reached out to two (2) firms that were recommended for housing studies;
Maxfield Research and Community Partners. Maxfield Research responded and
gave a quote of $12,500. Community Partners responded and gave a quote of
$12,450.
Staff would like the Council to discuss conducting a Comprehensive Housing Market
Study to try to attract housing development to Winsted.
Attachments:
N/A
Memo
To:
Mayor and Council Members
From:
Clay Wilfahrt, City Administrator
Date:
1-6-15
Re:
United States Geological Survey (USGS) Well
City Staff received the following letter from the United States Geological Survey’s
(USGS) office in St. Paul. The USGS is identifying cities that operate wells that are
protected by clay confining units to determine how well they protect against
contamination. Winsted fits that description, and the USGS would like to access city
property to drill a well alongside one of the City’s wells to gather information that they
would collect to use as part of a model used to understand how well confining units
protect aquafers.
Staff has discussed the study with the City Engineer. The City Engineer did not
believe that the City would see any negative effects from the study. Staff also had a
conversation with the Director of the USGS office in St. Paul and did not see any
major risks for the City by undertaking this project. The USGS also offered to attend
a Council meeting to discuss this project.
Staff would like the City Council to discuss this project.
Attachments:
Email From USGS
Raquel Kirchoff
From:
Sent:
To:
Subject:
Steve Stotko
Wednesday, December 03, 2014 9:45 AM
Clay Wilfahrt
FW: Protecting the State’s Confined Drinking-Water Aquifers-- Winsted
we should talk about this before i would respond to his request.
From: Stark, James [[email protected]]
Sent: Wednesday, December 03, 2014 8:54 AM
To: Jim Stark; Dave Neiman; Steve Stotko
Cc: Walsh, James.F (MDH); Robertson, Steve (MDH); Melinda Erickson; Johnathan Bumgarner
Subject: Re: Protecting the State’s Confined Drinking-Water Aquifers-- Winsted
Steve Stotko, Mayor
City of Winsted, MN
Dear Steve,
I am the Director of the U. S. Geological Survey's office in St. Paul. I am writing to ask your
cooperation with a groundwater study funded by the Legislative and Citizens Commission on
Minnesota Resources. The goal of the study is to better understand how clay confining units protect
aquifers from contamination. We have completed an initial assessment of about 30 municipalities that
have wells that are protected in this manner. We have narrowed that list down to four municipalities
and Winsted is one of those cities. I am writing to ask your permission to conduct a two-year study
around your municipal well. The USGS would install several monitoring wells to observe drawdown
associated with the pumping your city well. These data would be used to develop a computer model to
better understand how confining units protect confined aquifers. There would be no financial
obligation to the city. The wells would be abandoned at the end of the study and the site would be
restored. I seek your cooperation and permission for access to the city property and for your
assistance in providing pumping information about your city well. The drilling would take place this
summer.
Thanks for your consideration. Please give me a call if you have questions. Otherwise, I will be in
contact with you withing a few weeks. More information about the project is provided below.
James R. Stark, Director
Minnesota Water Science Center
U. S. Geological Survey
2280 Woodale Dr.
Mounds View, MN 55112
763-783-3230
Cell: 612-718-2749
1
Protecting the State’s Confined Drinking-Water Aquifers
PROJECT STATEMENT: Many glacial aquifers in Minnesota used as sources of drinking water are overlain
by clayey glacial deposits (confining units). These confined aquifers are critical state resources because they
provide the only sources of clean, reliable drinking water to tens of thousands of urban and out-state residents
of Minnesota. The confining units overlaying confined aquifers are a vitally important part of aquifer systems
because they form protective barriers for the confined aquifers from land-surface contamination. The confining
units also, however, limit water flow (infiltration) to confined aquifers, so replenishing water in confined aquifers
is a slow and limited process. We need to better understand the hydraulic properties of confining units to
ensure sustainable use of water from these important drinking-water aquifers. This project will assess hydraulic
properties of the state’s two major regional glacial confining units--the Des Moines and Superior lobe till
confining units by measuring detailed, site-specific information about protective confining units at two study
sites that represent the state’s most important confining units. The overall project is a collaborative effort
among the U. S. Geological Survey (USGS), the Minnesota Geological Survey (MGS), the Minnesota
Department of Natural Resources (MDNR), and the Minnesota Department of Health (MDH). It augments work
completed by the County Geologic Atlas Program.
Problem: Confined glacial aquifers provide water to many residents in Minnesota. An important factor affecting
the long-term sustainable availability of water from these aquifers is infiltration through overlying glacial till
confining units. Few data exist, however, on the vertical hydraulic properties and infiltration rates through
till. The lack of detailed infiltration and hydraulic data hinders the state's efforts to define the sustainability of
confined aquifers. There is also a need to understand the regional variability of the properties of confining units
by mapping existing and newly collected data across the state.
Benefits: Information on the spatial variability of hydraulic properties and groundwater infiltration rates through
till is necessary to plan for long-term water sustainability. In addition, this information to accurately evaluate
contributing areas for wells completed in confined-drift aquifers are essential for the MDH’s wellhead
protection program because delineating and protection of these contributing areas is more complex for
confined aquifers than for unconfined aquifers. Accurate simulation of infiltration through glacial till also is a
critical component for calibration of groundwater flow models. Because accurate estimates of infiltration rates
are lacking, model analyses must largely rely on inferred data or results of laboratory tests.
Objectives of the study are as follows:
1. Explore available information to select appropriate study sites representing the primary glacial confining
units in the state
2. Quantify the variability of hydrologic properties and infiltration through glacial confining units at two
representative sites in Minnesota
James R. Stark, Director
Minnesota Water Science Center
U. S. Geological Survey
2
December 29, 2014
City of Winsted
Attn: Clay Wilfahrt
201 1st Street North
P.O. Box 126
Winsted, MN 55395
RE:
Water Tower Recoating Project
Dear Mr. Wilfahrt:
The City asked Bolton & Menk to inspect the existing water tower and provide recommendations
on upcoming repairs, particularly to the interior and exterior coating of the tower. To reduce costs,
this inspection work was completed in conjunction with the city’s annual dive inspection and
cleaning which was completed in September. Attached is a Preliminary Engineering Report that
details the findings and recommendations from this effort.
In summary, the tower rehabilitation recommendations consist of the following:
1. Complete removal and replacement of all tower coatings (interior wet, interior dry, exterior,
and valve pit).
2. Remove interior insulation and provide structural improvements to top landing to provide
drainage of condensate area.
3. Structural upgrades (drainage system, frost free vent, safety climb system, etc.).
4. Repair the damaged concrete around the foundation.
5. Remove and reinstall telecommunications equipment.
The estimated life span of the protective coating system upon completion of these improvements is
approximately 20 to 25 years. With proper inspection and maintenance performed at regular
intervals, the tower will sustain many cycles of protective coating rehabilitations. If regular
maintenance is not conducted, localized corrosion may propagate and require more costly repairs
including welding repairs or additional metal plates added for reinforcement or patching. The
insulation that is currently installed on a portion of the interior dry surfaces raises a concern of
corrosion occurring between the insulation and the steel surface. This area is likely to have
condensed water which will be held in direct contact with the steel surface resulting in a corrosive
environment and the inability to visually monitor these hidden surfaces. Additionally, as the
exterior is exposed to the weathering conditions, the appearance of the tower will continue to
become less attractive.
City of Winsted
Water Tower Improvements
Page 2
The total estimated construction cost listed in the report for the above improvements is
approximately $620,000. When including the additional project costs of 20% that is necessary for
testing/sampling, design, bidding, construction administration, construction inspection, legal, and
financing, this total estimated project cost becomes $744,000. It should be noted that this
rehabilitation cycle is for the complete rehabilitation of the tower (interior wet, interior dry and
exterior). During future maintenance cycles, exterior overcoats or timely spot repairs can extend
the life of the existing coatings and reduce costs of scheduled maintenance projects.
While the maintenance cost of the tower is significant, the replacement cost for a new tower of a
similar style and size is currently estimated to range from $2.25 to $2.75 million.
Prior to authorizing the final design of this project, the following steps are recommended:
•
Sample and test three spots (tower roof, exterior cone, and interior) for heavy metals. The
presence of any heavy metals, if found, will require additional mitigation and increase the
cost estimate of the rehabilitation mentioned above. The estimated cost to complete this step
is $2,000.
•
Review any existing in-place telecom leases or agreements. Also request and review the
construction drawings used for each installation from each provider. We will review these
documents to provide recommendations to the City on additional language that should be
included in future lease amendments with telecom providers and to discuss improvements
for future installations. Prior to rehabilitation of the tower, the telecom providers should be
notified at least six months in advance in order to plan for temporary removal and relocation
of their equipment. Prior to reinstallation, future lease amendments should include language
that the provider will reimburse the City for plan review and inspection services so that the
City can have these installations completed with minimal impact to the new coatings on the
tower. Bolton & Menk is available to review the existing leases for the City at no charge.
•
Update the cost estimate based on the findings from the steps described above. Meet with
the City Council to review the findings, discuss the recommended project scope, and discuss
potential project schedule options. The estimated cost to complete this step is $1,000.
•
Apply for a low interest loan from the Minnesota Public Facilities Authority. Current rates
through this program are around 2.0%. The deadline to apply for this loan program is
approximately May 1st of each year. The estimated cost to complete this step is $500.
I am available to discuss the contents of this letter at your convenience.
Respectfully Submitted,
BOLTON & MENK, INC.
Jake Saulsbury, P.E.
cc:
Dave Meyer, City of Winsted
James Connor, Bolton & Menk
PreliminaryВ EngineeringВ Evaluation,В Inspection,В andВ Report
forВ theВ 600,000В GallonВ ElevatedВ WaterВ StorageВ Tank
CityВ ofВ Winsted,В Minnesota
DecemberВ 2014
ProjectВ No.В C14.108959
PreparedВ by:
BoltonВ &В Menk,В Inc.В В В В В В В and
1960В PremierВ Drive
Mankato,В MNВ 56001
P: 507‐625‐4171
F: 507‐625‐4177
BoltonВ &В Menk,В Inc.
2638В ShadowВ Lane,В SuiteВ 200
Chaska,В MNВ 55318
P: 952‐448‐8838
F: 952‐448‐8805
Preliminary Engineering Evaluation, Inspection and Report
for the
600,000 Gallon Elevated Water Storage Tank
in
City of Winsted, Minnesota
I hereby certify that this plan, specification, or report was prepared
by me or under my direct supervision, and that I am a duly
Licensed Professional Engineer under the laws of the State of
Minnesota.
By:
_______________________________________
Greg Johnson, P.E.
License No. 26430
Date:
December 2, 2014
TABLE OF CONTENTS
A. INTRODUCTION ......................................................................................................1 B. INSPECTION METHODS .........................................................................................1 C. EVALUATION SUMMARY .....................................................................................1 D. RECOMMENDATIONS ............................................................................................4 E. PROBABLE COST ESTIMATE................................................................................6 City of Winsted, Minnesota – C14.108959
Elevated Water Storage Tank Evaluation and Inspection
Page i
Prepared by Bolton & Menk, Inc.
A.
INTRODUCTION
An evaluation and inspection was performed on the Winsted, MN Elevated Storage Tank
(Water Tower) on September 15, 2014. The tower is a 600,000 gallon single pedestal
spheroid style built in 1978 by Chicago Bridge & Iron. The tank color is tan/beige with
brown logo lettering. At the time of evaluation, the tank water level was approximately
75% tank capacity.
B.
INSPECTION METHODS
A visual inspection and evaluation was performed on the interior wet portion of the tower
through the tank roof access hatch. A video of the September 15, 2014 dive inspection
(being performed at the time of the evaluation) provided by the city was also reviewed as
part of this evaluation.
A visual inspection and evaluation was performed on the interior dry portion of the tower
was observed from the interior ladders and landings.
A visual inspection and evaluation was performed on the exterior of the tower from
ground level and by the tank roof access. The tank roof was accessed by ladder through
the cone door access.
An electromagnetic coating thickness gauge was used to determine coating thickness.
Photos were taken by digital camera.
C.
EVALUATION SUMMARY
Interior Wet: Per information provided from City staff, it was reported that the interior
wet area of the tank was last coated approximately 20 years ago (1994). Visual
observation from the roof access hatch and the diver inspection video, indicates the
protective coating is in fair to poor condition. While the last complete replacement was
nearly 20 years ago, there are both visual signs of spot coating repair failures and
localized areas of severe coating failures. The spot coating failures and corrosion were
present on the interior wet roof, walls, access hatch, and ladder (see photos #29, 30, 32,
and 33). There are also spot coating failures and corrosion on the access hatch (see photo
#24). The localized areas of severe coating failure and corrosion were observed on the
dry riser pipe above the operating water level. The protective coating system is
City of Winsted, Minnesota – C14.108959
Elevated Water Storage Tank Evaluation and Inspection
Page 1
Prepared by Bolton & Menk, Inc.
delaminating in sheets from the dry riser (see photo #31). Additional localized areas of
moderate corrosion were observed at the roof panel shell seams and roof beam supports
(see photos #29, 30, and 32). The dive video confirmed these conditions. The interior wet
access ladder contains an attached pipe style safety climb system See photo #33). Due to
the limited access, there were no dry film thickness readings taken in the interior wet
portion of the tower.
Interior Dry: Though the City staff communicated information that the coating in the
interior dry area of the tank was replaced approximately 20 years ago, the interior dry
coating may not have been part of the reconditioning at that time. Due to the appearance
of the coating, the suspected age appears older than 20 years since application. Given
both the appearance and the older age, the protective coating system may contain lead or
other hazardous materials. The cone base walls, cone base ring, pedestal walls, ladders,
landings, overflow tube, and tank bowl bottom all exhibit localized areas of moderate to
severe corrosion and coating failure (see photos #13, 15, 17, 18, 19, and 40). The
inlet/outlet pipe is covered with insulation with no jacket (see photos #7, 8, 14, and 15).
There is also spray insulation on the tank bottom and inside the dry riser tube. The spray
insulation appears to have a thickness of 2”-3” in thickness (see photos # 16, 17, 21, and
23). The coating condition under the insulation is unknown. Attached to the ladders is a
pipe style safety climb system (see photo #12). The pressure hatch located in the dry riser
pipe exhibits severe corrosion and coating failure (see photo #22). Random dry film
thickness readings were taken in the interior dry portion of the tank. The average of dry
film thickness readings reveals a coating thickness of approximately 8-12 mils.
Valve Pit/Vault: The overall coating on the piping and valves in the valve pit is in fair to
poor condition. The floor of the pit/vault was wet at the time of the evaluation (see photos
#10 and 11). The coating exhibits coating failure and moderate to severe surface
corrosion. There is a sump pump and heater in the pit/vault. It is unknown if either are in
working condition.
Exterior: Per information provided from City staff, it was reported that the exterior area
of the tank was last coated approximately 20 years ago (1994). The overall exterior
coating appears in fair condition; however, there are localized areas of poor condition.
City of Winsted, Minnesota – C14.108959
Elevated Water Storage Tank Evaluation and Inspection
Page 2
Prepared by Bolton & Menk, Inc.
Due to the additional coating thickness determined by results of the dry film thickness
readings, and given the rough coating surface appearance, it appears that the exterior may
have received a previously applied overcoat. There is minor dirt and mildew present. The
rough coating surface appearance appears to be aiding in trapping and adherence of dirt
and mildew on the tower bowl (see photo #37). There is evidence of prior spot repair
coating application (see photo #36). There are also a few small spots of coating failure
and corrosion visible to the steel substrate (see photo #35 and 36).
There appears to be localized moderate coating failure and corrosion on the “painter’s
rings” located just below the tank bottom (see photo #20). Dry film thickness readings
on the tank roof reveal a coating thickness with an average of approximately 25 mils.
There are areas of protective coatings on the tank roof that are cracked and appear to be
beginning to delaminate (see photos #24 and 25).
The pedestal and cone base coating appear in fair condition. The exterior cone surface
indicates small spots of minor corrosion to the steel substrate (see photo #38). Dry film
thickness readings on the tank cone base reveal a coating thickness with an average of
approximately 20 mils.
Structural Items: There is no frost free roof vent. The screen on the dry tube roof vent is
damaged and partially loose (see photo #26). The frost free drain valve (see photo #16)
exhibits moderate to severe corrosion. It is unknown if the drain valve is in working
condition. A pipe style safety climb system is in place at present (see photos #12, 13, and
18). There is a two color (white/red) aviation obstruction light on the tower roof (see
photo #27). The age of the light appears fairly new; however, it is unknown if the light is
in working condition. There were some lighting elements in the interior dry portion of the
tower that appeared to need bulb replacement.
Foundation: The exterior cone base ring concrete foundation appears in fair condition.
There are several areas of minor spalling concrete (see photos #5 and 6).
Telecommunication Equipment: There is telecommunication equipment installed in the
cone base and on the tank roof (see photos #3, 7, 8, 9, 14, 18, 21, 23, and 27). A brief
observation reveals several undesirable installation conditions per common industry
City of Winsted, Minnesota – C14.108959
Elevated Water Storage Tank Evaluation and Inspection
Page 3
Prepared by Bolton & Menk, Inc.
standards. Some of these undesirable conditions include improper attachments,
weatherproof penetrations, coax attachments, etc. There are protective coating failures on
some of the structural mounting equipment. There are four penetrations and conduits
installed through the tower cone base on the north side of the tower (see photo #3 and 9).
D.
RECOMMENDATIONS
Interior Wet: The interior protective coating appears to be performing below the normal
operating water level; however, there are several areas of complete coating failure to the
substrate. The coating failure at the top of the dry riser pipe is falling off in “sheets” and
dropping into the water below. Given its estimated age, the coating appears to have
exceeded its life expectancy and recommended to be completely removed and replaced.
It is recommended that the interior wet coating be completely removed and receive a
surface preparation per SSPC-SP10 “Near White Metal Blast”. Replace the protective
coating system with a zinc/epoxy/epoxy material system.
Interior Dry: Given the estimated age and condition, the present coating system has
exceeded its life expectancy. It is recommended that the entire interior dry coating and
insulation be completely removed and replaced. Furthermore, due to its estimated age, it
is possible that lead and/or chromium are present in the existing protective coating. It is
recommended that the coating be sampled and tested for the presence of “heavy metals”
prior to design of the tank rehabilitation.
After removal of the insulation, it is recommended that the interior dry coating be
completely removed with a surface preparation as per SSPC-SP10 “Near White Metal
Blast” for all areas inclusive and above the top landing/walkway. These areas would also
include the tank bottom, stiffener ring area, dry riser pipe, inlet/outlet pipe, lower landing,
and cone base ring surfaces. Additionally, replace the protective coating system in these
areas with a zinc/epoxy/epoxy material system.
It is recommended that all other areas of coatings in the interior dry be completely
removed and receive a surface preparation as per SSPC-SP6 “Commercial Blast”.
Replace the protective coating system with an epoxy/epoxy material system. With the
assumption that the spray insulation on the tank bottom and dry riser pipe is intended for
City of Winsted, Minnesota – C14.108959
Elevated Water Storage Tank Evaluation and Inspection
Page 4
Prepared by Bolton & Menk, Inc.
condensation prevention, it is recommended that other permanent designs be investigated
as alternatives to the spray insulation. An alternative option recommended would be an
addition of structural steel material to provide a full area top landing with drainage to the
overflow pipe.
Exterior: It is estimated that the exterior coating is approximately 20 years old and has
exceeded its life expectancy. Based on the excessive thickness of protective coating
material, it appears that the last coating may have been an “overcoat”. Furthermore, due
to its estimated age, it is possible that lead and/or chromium are present in the existing
protective coating. It is recommended that the coating be sampled and tested for the
presence of “heavy metals” prior to design of the tank rehabilitation. Given the excessive
thickness, delaminations, moderate fading and chalking, it is recommended that the
coating be completely removed and replaced. Abrasive blast as per SSPC SP-6
“Commercial Blast” and replace coating with a zinc/polyurethane/fluoropolymer
urethane. This will require a full elevated storage tank containment during the removal
and replacement of the coatings.
Valve Pit/Vault: Given the estimated 20 year old coating system and its fair to poor
appearance, it is recommended that all coatings of the steel components (valve, piping,
etc.) be removed and replaced. It is recommended that the coatings be completely
removed and receive a surface preparation as per SSPC-SP10 “Near White Metal Blast”.
Replace the protective coating system with a zinc/epoxy/epoxy material system. It is also
recommended that the heater and sump pump be evaluated and considered for possible
replacement if deemed necessary.
Structural Items: It is recommended that the top landing receive the structural
improvements necessary to provide full support and additional function as a condensate
ceiling. This would include a drainage system to the overflow pipe. It is also
recommended that a frost free vent and new drain valve (“mud valve”) should be
installed at the time of tank rehabilitation. We also recommended the removal of the pipe
style safety climb system and replacement and update with a cable type safety climb
system.
City of Winsted, Minnesota – C14.108959
Elevated Water Storage Tank Evaluation and Inspection
Page 5
Prepared by Bolton & Menk, Inc.
Foundation: The exterior cone base ring concrete foundation appears in fair condition. It
is recommended that the several areas of minor spalled concrete be repaired.
Telecommunication Equipment: The telecommunication equipment installed in the
cone base and on the tank roof reveals some undesirable conditions uncommon to normal
observed industry standards. Due to the extensive nature of proposed repairs, it is
recommended that all telecommunications equipment be temporarily removed from the
tower and replaced per approved design drawings. It is recommended that all future
telecommunication projects be reviewed and approved prior to installation to limit
impacts to the new protective coating system. It is additionally recommended that the
work be observed during and concluding at the installation, but prior to final approval
and acceptance of each and every installation.
E.
PROBABLE COST ESTIMATE
Below are the listed items as recommended in this evaluation report. Also listed after
each item is the opinion of probable cost for replacement, repair, and/or improvement.
The construction timeline is estimated to be completed on a schedule of 10-12 weeks.
Note that the Engineering specifications, construction administration, and inspection are
not included in the cost.
1
2
3
4
5
6
7
8
9
Item
Mobilization
Containment
Interior Wet Coating System – Complete Removal and
Replacement with Zinc/Epoxy/Epoxy System
Interior Dry – Removal of Spray Insulation
Interior Dry Coating System – Complete Removal and
Replacement with partial Zinc/Epoxy/Epoxy and partial
Epoxy/Epoxy Systems
Exterior Coating System – Complete Removal and Replacement
with Zinc/Epoxy/Urethane System
Structural Repairs/Improvements
Miscellaneous Project Costs (Disinfection, restoration, etc.)
Contingency (10%)
Opinion for Probable Project Cost
Cost
$25,000
$80,000
$135,000
$7,500
$81,000
$195,750
$35,000
$5,000
$56,425
$620,675
Note: Costs presented do not include heavy metals abatement. Existing coatings
should be tested prior to bidding project.
City of Winsted, Minnesota – C14.108959
Elevated Water Storage Tank Evaluation and Inspection
Page 6
Prepared by Bolton & Menk, Inc.
Inspection and Report Performed By:
James R. Connor
NACE Certified Coatings Inspector #33440
AWS Certified Welding Inspector #92110161
Bolton & Menk, Inc.
Report Reviewed By:
Greg Johnson, P.E.
Minnesota License No. 26430
Bolton & Menk, Inc.
City of Winsted, Minnesota – C14.108959
Elevated Water Storage Tank Evaluation and Inspection
Page 7
Prepared by Bolton & Menk, Inc.
Water Storage Tank General Information Report
Customer:
Project Desc:
Project No.:
Address:
City of Winsted, MN
Elevated Water Storage Tank
Contact:
C14.108959
Dave Meyer
Evaluation Date: September 15, 2014
201 1st Street North
PO Box 126
Inspector: James Connor
Winsted, MN 56283
Site
6th Street South & McLeod Ave. West (Hainlin Park)
Single Pedestal Spheroid
North: Park / McLeod Ave. West
South: Business / Lewis Ave.
East: Park / 6th Street South
West: Park and Buildings / 3rd Street South
Access type: Door (East)
Security: Locked Door
Overflow Discharge Orientation: Southwest Side
Address:
Tank Style:
Description:
Direction of Site Drainage: Mainly South
Tank Information
Manufacturer: Chicago Bridge & Iron
Capacity Drawings Construction
(Gallons) Available
Type
600,000
No
Welded
Steel
Year Built: 1978 Serial No. UH81778
Height (feet)
Diameter
ROOF
HWL
LWL
(feet)
Approx. Approx. Approx. Approx. 60’
165’
155’
125’
Foundation
Concrete
Yes
Anchor rods/nuts Yes
Splash Pad/Basin Yes, with drainage basin
Accessories Information
Ladders
Interior (Wet)
Interior (Dry)
Exterior
Caged/Dia.
No
Yes – 28”
N/A
Safety Device / Type
Yes / Pipe
Yes / Pipe
N/A
Rung distance
12” by 16” wide
12” by 16” wide
N/A
Dry Riser Diameter – 42” Pedestal Diameter – 11 Feet Base Diameter – Approx. 30’
Fill pipe Size – 12” Insulated- Yes, No metal jacket
Mud Valve? Yes
Comment: Drain to overflow pipe
Drain(s) : Yes Exterior Basin Screened? Basin Grate
Overflow Pipe: Yes
Screened?: No
Flapper?: No
Railings
Roof
Catwalk
Type Height
Angle 42”
N/A
N/A
Dia.
16’
N/A
Mid-rail?
Yes
N/A
Toe Plate? Comment:
Yes – 5”
N/A
N/A
N/A
Page 1
Sway Rods & Struts Condition
Antennas
Yes
Owner
Unknown
N/A
Condition/Comments
Undesirable conditions per normal industry standards
Manways (location)
Roof to interior wet
Dry Riser Tube
Dry Riser to roof
Size
30”
12”x18”
30”
Painter’s Vent Hatch
24”
Vent(s) (Location)
Yes, Dry Riser at roof
Type
Hatch
Pressure
Roof
Chamber
Bolted Plate
Coating Condition/Comment
Fair – One outside railing
Poor – Dry riser
Good – 24”x42” Chamber Door
Good – Bolted Plate
Screened?
Yes, damaged and partially off
Lighting Aviation: Yes-Dual
Interior Dry: Yes
Operational: ???
Operational: Yes
Frost Free?
No
Comment: Red and White Light
Comment: Some bulbs burned out
Sump Pit? Yes, with pump
Size – Unknown
Pump Control Room? Underground Recirculation Pump?
Cathodic Protection System? No
Comment: Heater in Valve Pit/Vault
Coating Information
Interior Wet
Interior Dry
Exterior
Date Last Painted
Unknown
Unknown
Unknown
Painting Contractor
Unknown
Unknown
Unknown
Complete or Partial
Unknown
Unknown
Unknown
Surface Preparation
Unknown
Unknown
Unknown
Coating Manufacturer Unknown
Unknown
Unknown
Coating System
Unknown
Unknown
Unknown
Comments: Information of previous rehabilitation (approximately 20 years) was
communicated by the City of Winsted.
Suspect Lead? Yes, Interior Dry Lead Check Test: No
Sample(s) taken: No
Coating Condition
Interior Wet
See Report
Interior Dry
See Report
Exterior
See Report
Logo
See Report
Page 2
Photograph #:
1
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
View of elevated storage tank from east (note door on east side)
Photograph #:
2
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
View of tank from below (north side)
Photograph #:
3
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
View of north side tower cone base (note telecommunication conduit)
Photograph #:
4
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
View of overflow drain pipe and catch basin located on southwest of tower cone
base
Photograph #:
5
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Cone base ring concrete foundation (note spalling concrete)
Photograph #:
6
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Cone base ring concrete foundation (note spalling concrete)
Photograph #:
7
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
View from cone base doorway (note telecommunications equipment)
Photograph #:
8
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
View of interior dry cone base from directly above
Photograph #:
9
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Telecommunications equipment
Photograph #:
10
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Entrance to valve and piping pit/vault.
Photograph #:
11
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Valve and piping pit/vault (note piping corrosion and wet concrete floor and wall
appearance indicating previous evidence of water)
Photograph #:
12
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Ladder safety climb system (pipe style)
Photograph #:
13
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
View of interior dry lower landing and pedestal wall (note corrosion on both
surfaces)
Photograph #:
14
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Interior dry view looking up in pedestal from lower landing
Photograph #:
15
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Interior dry (pedestal) viewing insulated inlet/outlet pipe and overflow pipe
Photograph #:
16
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
View from interior dry at top landing - Drain valve out of tank floor into overflow
pipe (note protective coating loss and corrosion)
Photograph #:
17
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
View from interior dry at top landing – Tank bottom (note spray insulation on
tank floor and corrosion on ladder and overflow pipe)
Photograph #:
18
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Stiffener ring and telecom support at interior dry below tank floor (note corrosion
on ring, gussets, and pedestal wall surfaces)
Photograph #:
19
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Close up view of stiffener ring at interior dry below tank bottom. (note the
surface corrosion)
Photograph #:
20
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
View of exterior top painter’s ring. View from painters hatch. (Note corrosion on
rail and coating delamination on tank surface beyond the ring).
Photograph #:
21
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
View from interior dry top landing upward into dry tube (note spray insulation)
Photograph #:
22
Date:
Subject:
Interior dry tube pressure access manway to interior wet at tank floor (note severe
surface corrosion)
Photograph #:
23
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
View of interior dry tube from exterior tank roof (note spray insulation and
telecom equipment)
Photograph #:
24
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Exterior tank roof area. (note interior wet access hatch corrosion)
Photograph #:
25
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Exterior roof near railing- close up of cracked and intercoat delamination
Photograph #:
26
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Exterior tank roof vent screen damage. (note corrosion)
Photograph #:
27
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Exterior roof top access tube, and aviation beacon, and telecommunications equipment
Photograph #:
28
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Exterior roof coating spot failure to bare substrate (note corrosion)
Photograph #:
29
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Interior wet tank roof panels (note coating spot failure and corrosion)
Photograph #:
30
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Interior wet tank roof panels (note coating failure and corrosion)
Photograph #:
31
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Interior wet dry riser pipe (note severe coating failure and corrosion)
Photograph #:
32
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Interior wet tank roof panels and structural support (note coating failure and corrosion)
Photograph #:
33
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Interior wet access ladder and pipe safety climb system. (note corrosion on ladder)
Photograph #:
34
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
View of exterior tower bowl
Photograph #:
35
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Close up view isolated spot failure and corrosion on exterior tower bowl
Photograph #:
36
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
View of exterior tower bowl. (note isolated spot coating failures and previous spot repairs)
Photograph #:
37
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Close up view of exterior tower bowl (note rough surface condition)
Photograph #:
38
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Exterior cone base (note minor spots of isolated coating failure and corrosion)
Photograph #:
39
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Exterior cone base ring anchor rod (note minor corrosion- typical
condition)
Photograph #:
40
Date:
September 15, 2014 - Winsted, MN Elevated Storage Tank Evaluation
Subject:
Interior dry cone base ring. (note corrosion on ring and cone base shell wall)
Memo
To:
Mayor and Council Members
From:
Clay Wilfahrt, City Administrator
Date:
1-6-15
Re:
Campbell Field Improvements
Staff has been working with the Winsted Amateur Baseball Association on a plan for
improvements to Campbell Field for the last several months. The Baseball
Association has rough plans drawn up with some costs associated with the project.
The Baseball Association presented some information to the Parks Commission who
voted in support of dedicating money to the project and recommended the Council
move forward with the project. A memo from that meeting is attached. Since then,
staff has worked with the City Engineer Jake Saulsbury, Bolton and Menk,
Incorporated, to determine the next steps. The City Engineer recommended getting
some additional planning work done to avoid some of the pitfalls that have occurred
with other Campbell Field projects.
Mr. Saulsbury suggested that the City solicit a plan for architectural design for the
project to ensure its integrity. Based on very rough estimates, the cost of the design
work will be $7,000 to $12,000. This cost would come out of the Parks Improvement
Fund which has a balance of $51,665. This cost would be added to the initial
estimated cost of the project.
If the Council chooses to move forward with this, staff will post a request for
proposals (RFP) for the architectural design services. Attached is an example of an
RFP for the project.
Staff would like the Council to discuss moving forward with architectural design for
this project.
Attachments:
Memo to Park Commission Dated 10-13-2014
Draft Request for Proposals
Memo
To:
Winsted Park Commission
From:
Clay Wilfahrt, City Administrator
CC:
Meeting Date:
October 13, 2014
Re:
Campbell Field Improvement Request
Campbell Field is the home of the Winsted Wildcats. The field is booked sixty-one
(61) days annually. The Winsted Baseball Association takes care of the field and its
scheduling. The City owns the field and participates financially in many of the
projects that occur on Campbell Field.
The Winsted Baseball Association recently developed plans to add bleachers, a bull
pen, cloth shade, retaining walls, a party deck and a new dugout to Campbell Field.
The improvements will make the field eligible for tournaments. The City Council
helped the Winsted Baseball Association pay for the engineering and design of the
plans in 2013.
The total cost of the project would be split between the Winsted Baseball Association
and the City of Winsted. The estimated cost of the entire project is approximately
$130,000. The Baseball Association will try to pursue low interest loans which would
be for seven (7) years at one percent (1%) interest. The Baseball Association would
contribute approximately $6,000 annually for the next seven (7) years.
This would mean that the City would be responsible for roughly $13,500 annually for
this project for the next seven (7) years.
The Park Commission has a budget for park improvements of $6,000. There is an
additional park improvement fund that has generated about $15,000 annually. With
the commitment, the Park Commission would have about $7,500 annually for
improvement projects under the current budget structure.
Attachment:
1) Proposed Campbell Field Improvement
Request for Proposal
Campbell Field Improvements, City of Winsted
January XX, 2015
I.
B ACKGROUND
AND
P ROJECT D ESCRIPTION
a.
The City of Winsted will engage professional services to design and construct a park amenity at
Campbell Field. The preliminary sketch is for a structure that combines a baseball field dugout
with a storage room. On top of the dugout and storage room will be a deck for viewing of baseball
games.
b.
The project shall be broken out into the following separate tasks:
i. Task 1 - Analysis & Recommendations
В§ Site visit and review of existing information
В§ Coordinate and complete two soil borings
В§ Provide layout and design recommendations
В§ Provide a preliminary project cost estimate
В§ Submit a letter addressing findings, recommended improvements, and estimated
costs
c.
ii.
Task 2 - Final Design & Bidding
В§ Complete final design and prepare plans and specifications
В§ Meet with City staff to review final plans and make any necessary edits
В§ Prepare bidding documents and provide recommendations on bonding, insurance,
and submittals
В§ Solicit bids and provide an award recommendation
iii.
Task 3 - Construction Administration
В§ Attend and lead an onsite preconstruction meeting
В§ Review and respond to shop drawings and construction submittals
В§ Provide part-time on-site inspection of construction work by the general contractor
and subcontractors
В§ Process monthly contractor payment requests
В§ Provide weekly construction updates via email
iv.
Work by others. Bolton & Menk, the City’s Consulting Engineer, will provide topographic
survey data, construction staking, and any requested civil / municipal engineering needs for
the project
The project schedule has not been identified at this point. However, respondents to this RFP should
plan for this project to be designed and constructed in 2015. In the event the project extends into
2016, the professional services agreement will provide for a 3% increase to the fees for work
completed in 2016.
Bolton & Menk, Inc.
1
Request for Proposal
Campbell Field Improvements, City of Winsted
January XX, 2015
II.
S UBMISSION R EQUIREMENTS
a.
Please provide a brief description of your company history and experience on past, similar projects.
b.
Please provide relevant experience of key personnel who would be directly working on this project.
c.
Any additional information or materials that you believe communicate your capabilities of your
firm to perform on this project.
d.
Please restrict your submission to a maximum of 5 pages.
III. F EES
a.
Please provide an estimated fee to complete each Task listed above.
b.
Do not include fees for work by others outlined in I.b.iv as that work will be billed directly to the
City.
IV. SUBMISSION TIMEFRAME AND PROCESS
a.
A response to this RFP request is due on February x, 2015 at 4:30 pm. No interviews are required
as part of this process.
b.
Any questions pertaining to this RFP should be directed to:
i. Jake Saulsbury, P.E., City Engineer
ii. [email protected]
iii. (612) 756-4319
c.
Submit proposals to:
iv. Clay Wilfahrt, City Administrator
v. [email protected]
d.
Award date. It is anticipated that The City Administrator will make a recommendation of award to
the City Council at the xxx, 2015 City Council meeting.
Bolton & Menk, Inc.
2
CITY COUNCIL – MEETING AGENDA
January 06, 2015 – 6:00 PM
City Council Chambers – Winsted City Hall
Mission Statement
“The City of Winsted will provide services and resources for its citizens and
businesses that promote opportunities for a high quality of life, while sustaining a
hometown atmosphere.”
1) MAYOR CALL THE MEETING TO ORDER
a) Pledge of Allegiance
b) Special Presentation
**************************************************************************
Swearing In Of Elected Officials
п‚· Mr. Steve Stotko, Mayor
п‚· Mr. George Schulenberg, Council Member
п‚· Mr. Max Fasching, Council Member
**************************************************************************
c) Strategic Retreat Goals Presentation – Mr. Shannon Sweeney, David Drown
Associates
2) CONSENT AGENDA
Items listed below are considered routine and non-controversial by the City. There will be no
separate discussion of these items unless requested by a Council Member, staff or citizen. If
removed, the item will be discussed at the end of the regular agenda.
a) Minutes – City Council – Work Session – December 16, 2014
b) Minutes – City Council – Regular Meeting – December 16, 2014
c) Minutes – Planning Commission Meeting – October 13, 2014
Accept the minutes of the October 13, 2014 Planning Commission Meeting.
d) Minutes – Downtown Vibrancy Commission Meeting – October 14, 2014
Accept the minutes of the October 14, 2014 Downtown Vibrancy Commission Meeting.
e) Resolution R-15-01– Gambling Contribution – Holy Trinity
Adopt Resolution R-15-01 accepting a contribution from gambling proceeds from the
Church of the Holy Trinity in the amount of $2,500 to be dedicated to the City’s Park
Fund.
f) Resolution R-15-02 - Winsted Volunteer Fire Department Relief Association –
Gambling Contribution
Adopt Resolution R-15-02 to accept a contribution from gambling proceeds from the
Winsted Volunteer Fire Department Relief Association in the amount of $10,000 to be
dedicated toward the Winsted Volunteer Fire Department’s Capital Improvement Plan.
g) Resolution R-15-03 – Winsted Volunteer Fire Department Water Rescue Suits
Approve Resolution R-15-03 to donate the specified Winsted Volunteer Fire Department’s
water rescue suits to the Silver Lake Fire Department.
h) 2015 Appointments
Approve the City of Winsted’s 2015 official appointments.
i) Winsted Area Fire Board Resignation – Vince Laxen*
Accept the resignation of Vince Laxen as a City of Winsted representative from the
Winsted Area Fire Board.
j) Winsted Area Fire Board Appointment – Tom Wiemiller*
Appoint Mr. Tom Wiemiller as a City of Winsted representative to the Winsted Area Fire
Board.
k) Professional Engineering Services - 2015 Fee Schedule
Approve the 2015 City of Winsted Fee Schedule for professional engineering services
provided by Bolton and Menk, Incorporated.
l) Claims*
Approve the claims list for January 6, 2015.
3)
PUBLIC HEARINGS
a) Ordinance O-15-01 – Fiscal Year 2015 Fee Schedule
Consider a motion to approve Ordinance O-15-01 Establishing the City of Winsted Fiscal
Year 2015 Fee Schedule.
b) Ordinance O-15-02 – Liquor Ordinance Amendments
Consider a motion to adopt Ordinance O-15-02 amending the Liquor Ordinance.
4)
OLD BUSINESS
2
5)
NEW BUSINESS
a) Winsted Volunteer Fire Department Roof Replacement
Consider a motion to approve a quote from Vos Construction for replacement of the
Winsted Volunteer Fire Department Fire Station roof, at 431 6th Street South, in the
amount of $91,687.
b) Easement Agreement – Grass Lake Road Development Property *
Consider a motion to approve an easement agreement for a property in the Grass Lake
Road development.
c) Conditional Offer of Employment – Winsted Police Officer
Consider a motion to approve a conditional offer of employment to Mr. Christopher
Hirsch for the position of Winsted Police Officer based on the successful completion of a
background check.
d) Downtown Beautification Forgivable Loan Program Guidelines
Consider a motion to approve the Downtown Beautification Forgivable Loan Program
Guidelines.
6) DEPARTMENT REPORTS
a) Public Works*
7) OPEN FORUM
Open Forum provides residents with the opportunity to address an issue that is not on the
agenda with the City Council. The City Council will not take official action on items
discussed during Open Forum, except to refer items to staff for future report or follow
through. If you wish to address the City Council please state your name, address and topic
that you wish to discuss. Speakers will be limited to five (5) minutes to discuss an issue and
the Mayor will limit discussion on any one topic to ten (10) minutes.
8) ANNOUNCEMENTS
9) ADJOURN
* Denotes no supporting information included in the packet.
Winsted City Hall
201 - 1st St. N.
Winsted, MN 55395
320-485-2366
www.winsted.mn.us
3
City of Winsted
2014 Goal Setting Session
Report
December 4, 2014
Executive Summary:
On December 4, 2014 the Winsted City Council and members of staff held a work session for
the purpose of discussing and prioritizing organizational goals, and to develop a work plan to
address goals that were identified as priorities.
The work session began with a review of the results of the 2014 Winsted Citizen’s Survey
(Exhibit 3), presentations by each of the Department Heads regarding strengths,
weaknesses, and opportunities within their respective departments, and a review of the goals
previously established by Council in 2013 (Exhibit 2).
Following the presentations by staff, the capital goals that were submitted by Council
members and staff for discussion purposes were discussed in some detail (Exhibit 1).
Following the discussion, Council and staff identified their top three capital goals. Capital
investment goals that were determined to be of higher priority included the following:
1) Wastewater Treatment Project
2) Kingsley Area Improvement Project
3) Capital Equipment Replacement Plan
4) New Industrial Park
5) Sewer Lining
Council and staff then discussed each of these goals in additional detail for the purpose of
developing a work plan which is provided in this report.
Following discussion on Capital Goals, Council and staff discussed all of the organizational
goals that had been submitted for discussion (Exhibit 1). Once again Council and staff
identified their top three organizational goals. Organizational Goals that were determined to
be of higher priority included the following:
1)
2)
3)
4)
5)
6)
Improving communication with residents
Attracting a hotel development
Providing supervisory training for promoted employees and fireman
Park improvement plan
Review of health insurance
Improve city’s web site
Following the identification of these priorities, staff and council then discussed specific work
plans for each goal which are provided in this report.
Goal Setting Session Summary:
The December 4, 2014 goal setting session attended by the City Council of the City of
Winsted and members of the city staff began with a review of the 2014 Winsted Citizen’s
Survey and Results Analysis (Exhibit 3). The survey results were presented by Administrator
Wilfahrt and Mayor Stotko.
On the whole Council and staff opined that that results of the survey were very good with
residents responding very positively to services being provided by the City. One area that
was identified as needing improvement was in communicating with residents regarding how
their tax dollars are being spent. Another area that received discussion was with regard to
improvements to park areas. Both of these items were identified as organizational priorities
and received additional discussion later in the work session.
Following the discussion on the community survey, department heads were asked to give a
brief presentation regarding strengths, challenges, changes and needs. Chief Heldt began
by discussing each of these areas within the police department.
Chief Heldt commented on the quality of his staff and the interaction that they have with the
public as organizational strengths. Challenges in the police department included employee
turnover and the rigors of paperwork and investigation. Chief Heldt indicated that officers
spent about 29% of their time patrolling, with the remainder of their work duties being spent
on following up on investigations and completing paperwork. Chief Heldt indicated that the
community was approaching a population count that would require them to handle all record
keeping duties locally rather than utilizing the County as they now do. Chief Heldt indicated
that when the threshold was reached, an additional employee would be necessary.
Chief Heldt indicated that Winsted would not be able to compete with the nearby urban areas
in pay for officers, but indicated that providing forms of advancement for officers and being
pro-active with training could help to retain officers.
Maintenance Supervisor Dave Meyer than provided a presentation on the public works
department. Meyer indicated that departmental strength included the longevity of staff and
the institutional knowledge that goes along with that strength. Challenges included providing
customer satisfaction to all residents, age of equipment, infrastructure replacement (south
side of community), and increasing government regulation. Meyer indicated that office staff
provided much needed assistance with regard to completing paperwork required by
governmental mandates.
City Engineer Jake Saulsbury indicated that strengths in his department included Bolton &
Menk’s ability to provide a timely response, the size of their staff, and the expertise that they
could bring to bear on a variety of issues. Challenges within his department included that
sometimes he is viewed as a salesman, but that all they were trying to accomplish is to make
people aware of issues that the community will need to address including; aging
infrastructure in the southern portion of the community, inflow and infiltration, and lift station
replacement.
City Clerk Deb Boelter indicated that strengths within the administrative department included
the high level of customer service that they provide, a professional staff, quality of event
planning, and the cross training that occurs amongst administrative employees. Boelter
indicated that challenges included an ever increasing workload particularly in the area of
finance. Changes in how services are provided is that there is less face-to-face interaction,
there are changes in procedures for the retention of information, and additional reorganization is needed in duties and responsibilities. Boelter indicated that a permanent parttime or full time administrative assistant was needed. Additional needs included technology
upgrades and a more accurate allocation of salaries amongst departments (fire department
and airport were cited as examples).
City Administrator Clay Wilfahrt touched on some of the earlier discussion and indicated that
providing opportunities for employee advancement such as creating a Deputy City Clerk
position could be important for employee retention. Administrator Wilfahrt also summarized
the 2013 goals as referenced in a May 7, 2013 memo from Brad Martens (Exhibit 2).
2014 Capital Planning Goals:
1) Wastewater Treatment:
Staff and Council determined early on that this project did not need much discussion during
the goal setting session as this had been a significant priority of the City for more than a year,
and that the Council and staff were actively engaged in the process for implementing the
solution.
2) Kingsley Area Improvement Project:
This project includes utility and street reconstruction activities in the southern portion of the
community. It was determined that implementation of the project was likely to occur in 2016.
The work plan for this project included the following steps:
Date:
Project Activity:
January 2015
Council work session to discuss project funding
February 2015
Review and discuss regarding special assessment policy
August 2015
Project Open House
September 2015
Council discussion and topographic survey of project area
October 2015
Improvement public hearing, authorize plans and specifications
March 2016
Construction bids received
April 2016
Award construction contract and arrange project financing
October 2016
Assessment Public Hearing
3) Capital Equipment Replacement Plan:
A variety of equipment replacement needs were identified during the goal setting session.
Rather than focusing on individual pieces of equipment, Council and staff determined that it
was appropriate to create an equipment replacement plan that would address replacement
time lines and priorities. The work plan for developing the equipment replacement plan
including the following:
Date:
Project Activity:
February 2015
Work with department heads to develop equipment list, cost of
replacement, and tentative replacement dates
March 2015
Present replacement program at a Council work session
April 2015
Adopt an equipment replacement program
4) New Industrial Park
The City Council had recently taken action to acquire property that will serve as an expansion
area for industrial uses. A plan for public improvements needs to be developed to assist with
project implementation. Work plan steps identified at this time included:
Date:
Project Activity:
December 2014
Install a “for sale” sign at the new industrial park
January 2015
Conduct a Council work session to discuss scope of public
improvements for Phase 1.
5) Sanitary Sewer Lining
As the City has appropriated funds annually for sanitary sewer rehabilitation, this was not
identified as new capital expenditure. The time line for initiating sewer rehabilitation work in
the southern portion of the community included the following:
Date:
Project Activity:
March 2015
Televise sanitary sewer in southern portion of community
May 2015
Present findings and determine project scope
July 2015
Develops project specifications
August 2015
Obtain quotes for lining work
September 2015
Complete lining work
2014 Organizational Planning Goals:
1) Improving Communication with Residents
A variety of methods for improving communication between City departments/council and
residents of Winsted were discussed. Staff and Council agreed to explore the following
means of improving communication:
a)
b)
c)
d)
e)
f)
g)
Include more information with the utility bill regarding City spending
Utilization of informational e-mail blasts to local businesses and organizations
Presentation of truth-in-taxation materials to local organizations
Provide regular updates on City activities at Chamber of Commerce meetings
More frequent updates of the City’s Facebook page
Conduct an annual public open house
Consider holding Council meetings in alternative locations that may encourage
additional public participation
h) Conduct regular business visitations
2) Attracting a Hotel Development
A continuing goal of the community is to attract a new hotel. Continued contact with hotel
developers and hotel chains was identified as the current course of action.
3) Providing Supervisory Training for Promoted Employees and Fireman
Additional supervisory training opportunities would be identified and participation would be
encouraged for promoted employees and offices of the fire department.
4) Park Improvement Plan
It was determined that improvements to the existing parks could best be considered if an
inventory of the existing park equipment was taken and the life cycle of the equipment was
determined. A funding plan could then be established for existing equipment. Park
programming also needed to be determined by the Parks Board and City Council prior to
making investments in new equipment as well.
5) Review of Health Insurance
It was determined that a task force would be established to review the existing health
insurance benefits provided to City staff. It was recommended that two Councilmembers and
administrative staff serve on the task force. It was anticipated that a potential outcome would
be to solicit competitive bids for the provision of health insurance benefits.
6) Improve City’s Web Site
It was determined that Councilmember Quast would contact the current vendor to discuss
updating the City’s web site. A change in format and more frequent updates were identified
as goals for this project.
Exhibit 1
Waconia Office
2078 Feather Circle
Waconia, MN 55387
(952) 442-5821 | fax (952) 442-8838
[email protected]
To: Clay Wilfahrt, City Administrator
From: Shannon Sweeney, David Drown Associates, Inc.
Date: December 15, 2014
Re: 2014 Goal Setting Session
The City Council and staff held a goal setting session on December 4, 2014. In preparation for this
meeting, we collected information from those that would be involved to adequately prepare for and focus
this discussion.
Council members and staff were asked to provide a list of short term (1-5 year) and long term (5+ years)
capital investment goals for projects that would exceed $100,000 in total cost. Below is a list of the goals
submitted by Council members and staff. Also included on the list is the number of votes each item
received in the prioritization exercise.
Capital Goals (Exceed $100,000 in cost)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
GOALS:
VOTES:
Sewer Project
Water Tower Painting
New Industrial Park
Airport Runway
Luce Line Trail Completion
Kingsley Area Reconstruction
Fire Department Roof & Aprons
Equipment Replacement Plan
Insurance for staff
Rain Garden Rocks
Campbell Field
Tree Replacement
Ice Rink (space useable year round)
Community Center for young and old
GPS utilities
Clean up east side of promenade
Water Fountain in Lake
Northgate and Littfin Lift Station Upgrades
Wi Fi throughout City
Message or Event Sign (LED).
Street Sweeper
2 pick-ups
Salt storage shed
Upgrade the web site
Replace flooring in City Hall entries and Vollmer Room
West side of lake cleaned up and maintained
Cleaning up the lake
Trunk water improvements
Inflow & Infiltration Reduction Program
N/A – High Priority
6
1
2
7
7
1
2
1
3
30.
31.
32.
33.
34.
Lift Station Generators
Public Art Piece for Helipad on promenade
Water main replacement & addition of valves
Cleaning of Westgate holding pond
Signage directing traffic to downtown
Organizational goals that may not involve significant capital investment included the following:
GOALS:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
Try to get businesses involved with the community
Attract a hotel
Improve the plan review process
Conduct a comprehensive sewer & water planning study
Improve relationship between City Staff/Council and Fire Department
Identify opportunities for vertical movement for key staff
Consider part-time staff dedicated to parks/promenade
Improve communication with residents
Evaluate City Commissions
Review Health Insurance
EDA needs to be structured and more relevant
Supervisory training for promoted employees and offices of
Fire Department
Update and revise evaluation process for staff and Council
Improve Web Site
Evaluate hiring a full-time employee to manage wastewater treatment
Evaluate and make the responsibilities clear for water and sewer hook ups
Continue to keep the Council informed in a timely manner
Improve consistency in decision making/policy enforcement/ and policy
making process
Don’t put more items on the consent agenda
More work sessions seem to produce more decisions, conversation and
ideas than Council meetings.
Contract for sewer jetting services
Full service electronic billing for water and sewer payments
Hire permanent part-time administrative assistant
Develop a park improvement plan
Cash register
Use notebooks or ipads for Council packets
Continue summer hours
Establish a deputy clerk position
VOTES:
4
1
1
6
3
4
3
2
1
3
2
Exhibit 2
Memo
To:
Winsted City Council
From:
Brad Martens, City Administrator
CC:
Meeting Date:
May 7, 2013
Re:
Progress Report – City Council 2013 Goals
Below is an update on the progress on the City Council’s approved action plan to
complete the “Must Do” list for 2013.
1) Expand the Industrial Park
a. Complete feasibility study by July 1, 2013
i. Soil borings have been completed and a report is being drafted.
The report will be reviewed at an upcoming City Council
meeting in June.
b. Choose a preferred site by August 31, 2013
c. Adopt a financing plan by September 30, 2013
d. Attempt to sign a purchase agreement by December 31, 2013
2) Appoint a Downtown Vibrancy Group to Carry Out the Goals of the Downtown
Vibrancy Task Force
a. Discuss group at the March 19, 2013 City Council Work Session
i. Done. Directed City Administrator to draft a Resolution creating
a Downtown Vibrancy Commission. Resolution adopted on
April 2, 2013.
b. Advertise and recruit members throughout April, 2013
i. Advertised in Utility Billing Insert. Interested members:
1. Jeff Campbell
2. Glenn Weibel
3. Joe Swanson
4. Mary Weimiller
5. Nancy Fasching
6. Ann Schulenberg
c. Appoint Task Force/Group/Committee May 21, 2013
i. Discussing at May 7, 2013 Work Session
3) Build a Lighted Skating Rink
a. Complete feasibility study of Westgate Park by April 30, 2013 to
include design, costs, equipment/maintenance plan
i. Completed. Westgate Park is not an ideal location. Staff
recommended a site at the Winsted Elementary School and
met with HLWW staff, who were excited about the opportunity.
b. Park Commission review of plan and make recommendation to the
City Council at May, 2013 meeting
i. Park Commission reviewed three options at the April 8, 2013
meeting and recommended the City Council choose the
Winsted Elementary School site as its preferred location.
ii. City Council reviewed same three options on April 16, 2013 and
selected the Winsted Elementary School site as the preferred
location and directed staff to begin design work and
negotiations necessary for its completion.
iii. Staff is awaiting results of May 23, 2013 School District
Referendum before moving forward.
c. City Council to approve plan and financing at the June 18, 2013 City
Council meeting
d. Staff to receive quotes for work to be completed by July 31, 2013
e. City Council to approve contracts for work to be completed at the
August 20, 2013 City Council Meeting
f. Construction to begin in September, 2013
4) Improve Communication Between the City and Residents/Business Owners
on City Issues
a. Begin monthly City Update in Utility Billing inserts in March, 2013
i. City Council Updates have been included in February, March,
and April bills
b. Research creating a City Blog and recommend action to City Council
at the April 16, 2013 meeting
i. Received a quote from the Herald Journal
ii. Staff met with the Herald Journal on April 30, 2013. This item
will be reviewed at the May 21, 2013 City Council meeting.
5) Make Improvements to Better Utilize the Promenade
a. Create a trail head for parking to use the Luce Line State Trail
i. Hold a Park Commission Workshop in March, 2013 to discuss
possible connections from the Luce Line State Trail to
downtown Winsted
1. Held March 7, 2013
ii. Sketch a draft plan for Park Commission approval
1. Completed
iii. Park Commission to recommend plan to City Council at April
meeting
1. Reviewed at March 11, 2013 meeting and
recommended to City Council for approval
iv. City Council to review plan at May 7, 2013 meeting and direct
staff how to move forward
1. Reviewed on March 19, 2013 and directed staff to begin
work necessary to develop a downtown connection from
the Luce Line State Trail as recommended by the Park
Commission
v. Complete plan by August 1, 2013
1. Met with McLeod County Highway Department on April
8, 2013 to discuss plan
2. Awaiting action by the State Legislature before moving
forward
b. Paint selected buildings facing the Lakefront Promenade
i. Meet with selected building owners in April, 2013 to discuss the
possibility of painting buildings facing the Lakefront Promenade
1. Met with Sharon Hecksel and Reuben Duran on April
16, 2013
2. Met with Joe Swanson on April 19, 2013 who was going
to speak with Darrell Lachermeier
3. Spoke with Jeff Sterner on April 23, 2013
ii. Receive approval to paint selected buildings by May 15, 2013
1. Verbal approval from Sharon Hecksel and Reuben
Duran
2. Received verbal approval from Jeff Sterner
iii. Solicit help from the Arts Council and Chamber of Commerce in
May 2013 to set up a painting event
1. Contacted Arts Council; item was to be discussed at
April 23, 2013 board meeting
iv. Receive City Council approval at the June 4, 2013 if necessary
for budget/agreements
v. Hold a painting event in July, 2013
Attachment:
1) N/A
2014 WINSTED CITIZEN’S SURVEY
RESULTS AND ANALYSIS
September 2 nd , 2014
PROCESS
Sur veys were sent out to the public in two dif ferent ways on July 25 th 2014:
• Paper hard copies sent out via utility bills
• Online versions supplied by SurveyMonkey.com found on the City of Winsted’s official website, Facebook,
and the Herald Journal’s website.
Due by August 10 th , 2014 – the few late submissions were still counted towards final results
Returns:
A ge
• Paper: 131
• Online: 81
• TOTAL RETURN: 212
Online Responses
60+
46 -60
31 -45
18-30
Unknown
10
16
36
19
0
Paper Responses
54
32
15
12
18
RESPONDENTS AND DEMOGRAPHICS
 Year s of Residency…
 Year s of A ge…
70
108
Number of Respondents
Number of Respondents
120
100
80
60
43
40
24
20
0
64
60
51
50
40
48
31
30
20
10
0
<5
6 to 14
> 15
18 to 30
31 to 45
46 to 60
60+
CALCULATIONS
п‚Ў
п‚Ў
п‚Ў
п‚Ў
п‚Ў
п‚Ў
SA – Strongly A gree
A – A gree
UD – Undecided
D – Disagree
SD – Strongly Disagree
No Answer – No selection was made by citizen
#1: THE CIT Y’S WEBSITE IS A USEFUL SOURCE FOR LOCAL
INFORMATION.
120
100
Number of Respondents
7%
98
11%
4%
8%
80
60
51
24%
40
46%
23
18
20
14
8
0
SA
A
UD
D
SD
No
Answer
SA
A
UD
D
SD
No Answer
#1: COMMENTS - 36
12
11
9
2
2
Not used
Too long before updated -community calendar -brush site info -better links
Don’t have a computer
Don’t use it of ten
M iscellaneous
#2: I WOULD WATCH CIT Y COUNCIL MEETINGS ONLINE IF
THEY WERE AVAILABLE AS CURRENT AND ARCHIVED
FILES.
70
60
57
5%
58
9%
Number of Respondents
11%
50
45
40
27%
21%
30
23
20
18
11
10
27%
0
SA
A
UD
D
SD
No
Answer
SA
A
UD
D
SD
No Answer
#2: COMMENTS 22
5
4
4
2
7
Have no computer
Would not watc h
Depends on subject matter
No time to watc h
M iscellaneous
#3: BLIGHT ENFORCEMENT SHOULD BE BETTER REGULATED
WITHIN THE CIT Y.
90
2%
77
80
4%
11%
Number of Respondents
70
22%
60
52
50
47
40
25%
30
24
20
36%
9
10
3
0
SA
A
UD
D
SD
No
Answer
SA
A
UD
D
SD
No Answer
#3: COMMENTS 50
14
14
6
6
3
2
5
OK/appropriate
Inconsistent
City proper ty is a blight (3 per taining to trees)
Stay out of peoples business
Don’t know
Say it’s impor tant
M iscellaneous
#4: BUILDING INSPECTION AND ENFORCEMENT OF RENTAL
HOUSING ORDINANCE AND SAFET Y REQUIREMENTS SHOULD
BE MORE REGULAR AND THOROUGH.
90
Number of Respondents
2%
79
80
73
3%
15%
8%
70
60
50
40
31
30
35%
37%
17
20
10
7
5
SD
No
Answer
0
SA
A
UD
D
SA
A
UD
D
SD
No Answer
#4: COMMENTS 25
10 Don’t know
3 Not city’s business
3 Rental units not kept up
2 Adequate
2 Doesn’t apply to average homeowner
5 M iscellaneous
#5: I FEEL SAFE WITH THE LEVEL OF POLICE PROTECTION IN
THE CIT Y.
140
1%
118
120
4%
4%
Number of Respondents
4%
100
31%
80
66
60
40
56%
20
9
8
9
D
SD
2
0
SA
A
UD
No
Answer
SA
A
UD
D
SD
No Answer
#5: COMMENTS 38
12
11
3
3
2
7
Do we need that many?
Good job, professional, feel safe
M ore patrolling
Need 24/7 protection
Questioned LP cop and squad in town too of ten
M iscellaneous
#6: CLEANING, MANICURING, AND MAINTAINING WINSTED
LAKE AND THE LAKEFRONT PROMENADE AREA SHOULD BE A
CONTINUOUS PRIORIT Y OF CITIZEN -SUPPORTED FUNDS.
100
92
2%
90
9%
Number of Respondents
80
22%
70
7%
60
50
47
16%
40
34
30
20
15
19
44%
10
5
0
SA
A
UD
D
SD
No
Answer
SA
A
UD
D
SD
No Answer
#6: COMMENTS 40
7 Waste of money – not wanted
5 Summer Festival should be moved to the promenade
4 No one uses them
3 Trees and sod need watering
3 It’s the center of our city
5 Lake comments – hopeless, DNR responsibility, City and Lake Association responsibility, clean up
Kingsley, no summer aerator
1 3 M iscellaneous
#7: I AM SATISFIED WITH THE LEVEL OF SERVICES PROVIDED
FOR WASTE AND RECYCLABLES REMOVAL.
160
2% 0%
135
Number of Respondents
140
7%
21%
6%
120
100
80
60
44
40
20
14
64%
14
4
1
SD
No
Answer
0
SA
A
UD
D
SA
A
UD
D
SD
No Answer
#7: COMMENTS 27
13
3
2
9
Wanted single sor t
Recycle electronics and appliances more of ten
Wanted other provider options
M iscellaneous
#8: I FEEL SAFE WITH THE SPEED AND QUALIT Y OF SERVICE
OUR EMERGENCY RESPONDERS PROVIDE FOR THE
COMMUNIT Y.
120
1%
1%
1%
105
Number of Respondents
100
80
10%
78
37%
60
40
50%
21
20
3
2
3
D
SD
No
Answer
0
SA
A
UD
SA
A
UD
D
SD
No Answer
#8: COMMENTS 22
9
8
2
2
1
Good, great, the best
Not used or needed yet
Police usually there fir st, should have cops 24/7
Needs improvement
M iscellaneous
#9: I AM SATISFIED WITH THE LEVEL OF CUSTOMER SERVICE
PROVIDED BY THE EMPLOYEES OF THE CIT Y.
120
1%
100
Number of Respondents
4%
99
6%
27%
80
60
15%
57
40
32
20
13
9
47%
2
0
SA
A
UD
D
SD
No
Answer
SA
A
UD
D
SD
No Answer
#9: COMMENTS 31
Employees in Gener al
10 Great job, friendly, ef ficient ser vice
4 Don’t know what they all do/too many
2 Should live in the city
2 Brush site open more and longer
Public Works
9 Comments: Clean storm drains, trees, drive around too muc h, plowing bad, plowing good, not
friendly, do a good job, too slow to get things done
4 Miscellaneous
#10: I FEEL THAT JOB OPPORTUNITIES IN THE AREA HAVE
INCREASED OVER THE LAST FIVE (5) YEARS.
100
1%
90
86
4%
Number of Respondents
80
18%
11%
70
60
54
50
40
38
25%
30
23
41%
20
9
10
2
0
SA
A
UD
D
SD
No
Answer
SA
A
UD
D
SD
No Answer
#10: COMMENTS 13
4
2
2
5
Have no idea
Better pay
Downtown businesses lost
M iscellaneous
#11: I BELIEVE THE CIT Y HAS BEEN MANAGING THE CITIZEN SUPPORTED FUNDS WISELY AND EFFICIENTLY OVER THE
LAST FIVE (5) YEARS.
100
2%
87
90
6%
6%
Number of Respondents
80
70
70
12%
60
33%
50
40
30
20
26
41%
13
12
10
4
0
SA
A
UD
D
SD
No
Answer
SA
A
UD
D
SD
No Answer
#11: COMMENTS 20
7 Wasting money, promenade, employees over spending, raises, worker s not working, too many staf f,
entrance signs unnecessar y
5 Not familiar/don’t pay attention/don’t know
2 Good job
2 Luce Line trail money not good
1 Economy bad, safety spending only
3 M iscellaneous
#12: I WOULD UTILIZE THE SIDEWALKS MORE IF THE ESTABLISHED
ONES WERE RENOVATED AND/OR NEW ONES WERE INSTALLED,
ESPECIALLY ON BUSIER ROUTES (I.E. LINDEN AVE./COUNT Y ROAD 6).
80
Number of Respondents
70
69
3%
8%
60
57
33%
11%
50
39
40
30
18%
23
18
20
10
27%
6
0
SA
A
UD
D
SD
No
Answer
SA
A
UD
D
SD
No Answer
#12: COMMENTS 42
8
7
6
5
4
3
3
6
Snow needs to be removed from sidewalks, enforce
Need repair s
OK as is
Waste of money
Trees need to be trimmed
M ore sidewalks or tarred sur faces
Suggesting other areas to add sidewalks
M iscellaneous
#13: I BELIEVE THAT THE ESTABLISHED PARKS SHOULD HAVE
RENOVATIONS DONE AND/OR REPLACEMENT EQUIPMENT INSTALLED TO
ENSURE SAFET Y, AESTHETIC APPEAL, AND USABILIT Y.
90
1%
77
80
5%
Number of Respondents
70
23%
11%
60
50
50
48
40
24%
30
24
20
36%
11
10
2
0
SA
A
UD
D
SD
No
Answer
SA
A
UD
D
SD
No Answer
#13: COMMENTS 42
9
7
6
6
5
5
5
4
4
4
Clean and upkeep all parks
Hainlin park
Update if safety is an issue
M ill Reser ve park
Southview Park
All parks need TLC
Trees need attention
Don’t see parks used that muc h
What about senior housing
Money better spent elsewhere
3 Nor thgate
3 Parks look good
3 Hoc key rink (2 no)
2 Barrett park
2 Trails
2 Grass Lake park?
15 M iscellaneous
OTHER COMMENTS 8
1
1
1
1
1
1
1
1
Promenade maintenance needs attention
Carports?
Unhappy with Public Works
Too many cops
Senior housing
Great city employees
Unhappy with survey
Trees/trim
TOP RESPONSES RANKED
Top Positive
Top Negative
Top Undecided
Top No Answers
184 Police
68 CC Mtgs on line
87 Managing Funds
14 Website
183 EMS
41 Sidewalks
79 Bldg Inspection
11 CC Mtgs on line
179 Recycle
39 Managing Funds
58 CC Mtgs on line
6
Sidewalks
156 Customer Service
35 Parks
54 Jobs
5
Promenade
139 Promenade
34 Promenade
52 Blight
5
Bldg Inspection
126 Sidewalks
33 Blight
51 Website
4
Managing Funds
125 Parks
32 Jobs
50 Parks
3
Blight
124 Jobs
26 Website
39 Sidewalks
3
EMS
124 Blight
24 Bldg Inspection
34 Promenade
2
Parks
121 Website
22
32 Customer Service
2
Customer Service
104 Bldg Inspection
18 Recycle
21 EMS
2
Jobs
82
Managing Funds
17 Police
14 Recycle
2
Police
75
CC Mtgs on line
5
9
1
Recycle
Customer Service
EMS
Police
COMMENTS SUMMARY
458 Total Comments Received
85
50
42
40
38
36
31
27
25
22
22
20
13
8
Parks
Blight
Sidewalks
Promenade
Police
Website
Customer Ser vice
Recycle
Building Inspections
CC Meetings on line
EMS
Funds
Jobs
Other
QUESTIONS, COMMENTS, CONCERNS?
Thank you for your
time.
City of Winsted
City Council Work Session
Lewis Room
Tuesday, December 16, 2014
5:00 p.m.
Present:
Mayor Steve Stotko
Council Member Bonita Quast
Council Member Tom Ollig
Council Member George Schulenberg
Council Member Max Fasching
Staff Present:
Mr. Clay Wilfahrt, City Administrator
Ms. Deborah R. Boelter, City Clerk-Treasurer
Mr. Justin Heldt, Winsted Police Department Chief
Mr. Chad Engel, Winsted Volunteer Fire Department Chief
I.
Call to Order
Mayor Stotko called the meeting to order at 5:00 p.m.
II.
Winsted Volunteer Fire Department – Station Insulation
Mr. Wilfahrt stated that during recent discussions of the Winsted Volunteer Fire Department’s
Station roof, professionals who have inspected the attic have noticed a need for additional
insulation. There are large spaces that have little or no insulation. The insulation is original to the
construction of the building. The lack of proper insulation contributes to high energy costs,
though without an energy audit, City staff is unable to quantify the approximate amount.
Mr. Wilfahrt stated that City staff has contacted a contractor who was recommended from various
individuals for doing quality insulation installation. Mr. Wilfahrt presented the quote submitted by
the contractor, Metro Home Insulation. He continued by stating that the total cost of the quote for
the insulation at the Winsted Volunteer Fire Department (WVFD) Station is $4,999 and would be
paid from the WVFD’s Capital Improvement Fund (C.I.F.). If the City proceeds with the
installation of a new roof at the Station in the future, it should not impact the newly installed
insulation.
The City Council discussed and directed Mr. Wilfahrt to proceed with the project to install new
installation at the WVFD’s Station.
III.
Liquor Ordinance Amendment – Call for a Public Hearing
Mr. Wilfahrt stated that earlier in the year 2014, when the Winsted Police Department conducted
Liquor License compliance checks, there was some confusion about what the punishment is for a
violation of selling alcohol to a minor. The Liquor Ordinance reads that the first (1st) violation will
result in an establishment losing its Liquor License for one (1) day on the same day of the week
that the violation occurred. However, the City Council has decided in the past to allow the
establishments to choose a day to close within a reasonable period after the violation occurs.
Mr. Wilfahrt stated that allowing businesses to choose their own date has led to confusion among
the businesses and inconsistency in enforcement of the Ordinance. Staff’s preference is to have
a consistent set of guidelines to enforce the Ordinance.
Mr. Wilfahrt stated that to amend the existing Liquor Ordinance, the Winsted Police Department
Chief, Mr. Justin Heldt, reached out to all establishments selling liquor and considered the
existing Ordinance; as well as, the precedent the City Council has set in the past few violations.
Since the City Council has decided on a number of occasions to allow the businesses to choose
the date to close following a first (1st) violation, City staff determined that the best day to have a
1
businesses’ Liquor License suspended after a first (1st) violation is on a Monday unless that is not
a day the business is regularly open; in which case, the business would have its License
suspended on a Tuesday. For the second (2nd) and third (3rd) suspension, the License will be
suspended starting on a Thursday. This language was agreeable to all of the establishments that
have Liquor Licenses.
Mr. Wilfahrt stated that additionally, the language of the Ordinance is arbitrary in that it states “the
license” is suspended or revoked for these offenses. There are separate Licenses for on and
off-sale liquor, and staff believes the intent of the Ordinance is to suspend or revoke all Liquor
Licenses in the event of a violation. For instance, staff does not believe that the City Council
would desire to continue to allow an establishment to sell on-sale liquor if that establishment has
sold off-sale liquor to a minor four (4) times in a three (3) year period. To clarify this point, City
staff has amended the language in the Liquor Ordinance to reflect that all Licenses will be
suspended in the event of a violation.
Mr. Wilfahrt presented an additional amendment to the Ordinance in regards to the times when
employees and/or patrons can be in the liquor establishment.
Mr. Heldt was in attendance at the Work Session and addressed any questions that the City
Council and/or staff had in regards to the proposed amendments to the Liquor Ordinance.
The City Council discussed the proposed amendments to the Liquor Ordinance and directed City
staff to proceed with scheduling a Public Hearing on Tuesday, January 6th, 2015 at 6:00 p.m. to
consider the proposed amendments to the Liquor Ordinance.
Mayor Stotko presented his opposition to the proposed penalties for any establishment that may
be violation of the Liquor Ordinance.
IV.
Southwest Metro Drug Task Force – Joint Powers Agreement
Mr. Wilfahrt stated that in the year 2014, the Winsted Police Department investigated a number of
drug related crimes. Investigating large drug crimes often requires expertise since the laws
enforced in drug cases are frequently changing and are very complex. Without a Police Officer
that has the time to specialize in drug cases, it is much more likely that an Officer will make a
mistake that will result in a perpetrator not being charged for drug related crimes.
Mr. Wilfahrt stated that several communities in the southwest metro area, including the Carver
County Sheriff’s Office, Brownton Police Department, McLeod County Sheriff’s Office, Scott
County Sheriff’s Office, Lester Prairie Police Department, Hutchinson Police Department, South
Lake Minnetonka Police Department, Shakopee Police Department, Prior Lake Police
Department, Belle Plaine Police Department and Jordan Police Department, have joined together
in a Joint Powers Agreement to fund a Police Officer to focus solely on drug enforcement. When
a police department has a case involving or potentially involving a large amount of illicit drugs, the
aforementioned Police Departments can request the help of the Drug Task Force (DTF) Agent.
That Agent will lead the investigation to make sure all proper procedures are followed.
Mr. Wilfahrt stated that in the past year, the Southwest Metro DTF has allowed the Winsted
Police Department to utilize their Agent to test the benefit the City of Winsted would experience
with membership in the Joint Powers Agreement. The City has utilized the DTF in five (5) cases
in the year 2014. The presence of the DTF Agent ensures that all investigations follow proper
procedures. Additionally, if the DTF was not doing work such as preparing warrants, submitting
evidence, searching residences and etcetera; the Winsted Police Department would have to
complete that work, which takes time away from other duties.
Mr. Heldt gave a brief overview of how the Winsted Police Department would utilize the DTF and
what the DTF would do for the Police Department.
Mr. Wilfahrt stated that through the five (5) investigations that the Winsted Police Department
utilized the DTF Agent, the Police Department realized the benefit the DTF could offer the City of
Winsted. The cost of the membership for the year 2015 would be $1,050. In the year 2016, that
amount would increase to $2,100. The City can withdraw from the Joint Powers Agreement at
any time with thirty (30) days’ notice.
2
Mayor Stotko stated that Mr. Heldt did indicate that the City of Winsted would receive public
relations credit for any cases that the DTF does address in the City of Winsted.
Mr. Wilfahrt stated that additionally, there has been an increase in drug investigations in Winsted
which has led to increased need for drug enforcement. There were seven (7) drug complaints in
the year 2012, fourteen (14) in the year 2013, and there have been twenty (20) in the year 2014.
According to Mr. Heldt, this is a trend that will continue to increase in the future.
Mr. Wilfahrt stated that since the City of Winsted would like to join the Southwest Metro Drug
Task Force for the entire year of 2015, City staff has placed this item on tonight’s Regular City
Council Meeting Agenda for discussion and approval.
The City Council discussed and were in agreement that it would be a benefit to the City of
Winsted to join the Southwest Metro Drug Task Force.
V.
Employee Benefits Task Force
Mr. Wilfahrt stated that at the City’s Strategic Planning Retreat on December 4, 2014, the City
Council discussed having a Benefits Task Force to help make decisions on employee health
insurance and other benefits offered to City Staff. The City Council expressed a desire to solicit
two (2) Members to volunteer to be on the Task Force to help with these decisions. Other than
two (2) City Council Members, the City Administrator, the City Clerk-Treasurer and the Utility
Billing and Payroll Clerk would be appointed as well. The Task Force will not be a public entity
subject to open meeting law, but instead an informal group that reviews benefits information.
Mr. Wilfahrt asked for two (2) City Council members to volunteer. Council Member Fasching and
Mayor Stotko volunteered to be on the Employee Benefits Task Force.
VI.
Snow Plowing and Removal Policy Amendments
Mr. Wilfahrt stated that at the December 2, 2014 City Council Work Session, the City Council
directed City staff to change the Snow Plowing and Removal Policy to direct the Public Works
Department to clear slush off of City streets, even if it required overtime pay.
Mr. Wilfahrt presented the proposed Policy with the change as directed by the City Council.
He continued by stating that this item is on tonight’s Regular City Council Meeting Agenda at
for discussion and approval.
The City Council discussed the proposed Policy amendment and were in agreement with the
Snow Plowing and Removal Policy as presented.
VII.
Other
a)
Winstock Country Music Festival – Land Lease Agreement – Entinger Property
Mr. Wilfahrt stated that the Entinger property that the City of Winsted recently purchased
includes a Land Lease Agreement between the Entingers and Winstock Country Music
Festival. The Land Lease Agreement will now be between the City of Winsted and
Winstock Country Music Festival.
Mr. Wilfahrt read a paragraph from the Agreement that states, “RENEWAL and/or
TERMINATION: Either party has the right to terminate the lease upon one (1) year prior
written notification to the other at the address hereinabove stated. Any one (1) year
notification must be given between July 1st and December 31st in any year in which this
lease is pending. Any such notice given between July 1st and December 31st shall be
effective one (1) calendar year after the date of said written notice.”
Mr. Wilfahrt stated that with the above terms of the Land Lease Agreement, the City of
Winsted will be required to allow Winstock Country Music Festival to lease the former
Entinger property in the year 2015; however, he recommend that the City terminate the
Land Lease Agreement before the December 31, 2014 deadline and renegotiate with
Winstock Country Music Festival for the year 2016.
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Mr. Wilfahrt stated that if a business would contact the City of Winsted about purchasing
land in the City’s future Industrial Park, the City would like to have the option to move
forward with the sale of the property and addition of a new business to the City of
Winsted.
Mr. Wilfahrt stated that on the Consent Agenda at tonight’s Regular City Council Meeting
there is a proposal to allow City staff to terminate the Land Lease Agreement between
the City of Winsted and the Winstock Country Music Festival.
The City Council discussed and decided to move the termination of the Land Lease
Agreement to NEW BUSINESS on tonight’s Regular City Council Meeting Agenda; so,
Mr. Wilfahrt could explain to the general public why the Land Lease Agreement would be
terminated between the City of Winsted and Winstock Country Music Festival.
b)
Winsted Volunteer Fire Department – Station Roof
Mr. Wilfahrt presented samples of the roof shingles that are proposed for installation on
the WVFD Station.
Winsted Volunteer Fire Department (WVFD) Chief, Mr. Chad Engel was in attendance
at the City Council Work Session.
The City Council discussed and directed Mr. Wilfahrt and Mr. Engel to proceed with
presenting quotes for the installation of a new roof at the WVFD Station at a future City
Council meeting for discussion and approval.
VIII.
Adjourn
Council Member Fasching motioned to adjourn the meeting. Council Member
Schulenberg seconded the motion. Motion carried 5-0.
The meeting was adjourned at 5:30 p.m.
_________________________________
Steve Stotko
Mayor
City of Winsted
ATTEST:
_________________________________
Deborah R. Boelter, CMC
City Clerk-Treasurer
City of Winsted
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City of Winsted
City Council Meeting
Council Chambers
Tuesday, December 16, 2014
6:00 p.m.
Present:
Mayor Steve Stotko
Council Member Bonita Quast
Council Member Tom Ollig
Council Member George Schulenberg
Council Member Max Fasching
Staff Present:
Mr. Clay Wilfahrt, City Administrator
Ms. Deborah R. Boelter, City Clerk-Treasurer
Mr. Justin Heldt, Winsted Police Department Chief
Mr. Tyler Bruns, Winsted Police Department Officer
Mr. Chad Engel, Winsted Volunteer Fire Department Chief
Mr. Troy Scherping, Winsted Volunteer Fire Department Captain III
Ms. Samantha Condon, Winsted Volunteer Fire Department Firefighter
1)
Mayor Stotko called the meeting to order at 6:00 p.m.
a)
The Pledge of Allegiance was taken.
b)
Years of Service Recognition – Mr. John Schlechter – Ten (10) Years
Mayor Stotko recognized Public Works Department Employee, Mr. John Schlechter, for his ten (10)
years of service to the City of Winsted.
c)
Special Presentations
Annual City Awards
1.
City of Winsted – Employee of the Year 2014
a.
2.
Mayor Stotko recognized Public Works Department Employee, Mr. John Schlechter, as
the City of Winsted’s year 2014 Employee of the Year.
Don C. Guggemos, Senior Community Service Awards
Mayor Stotko recognized the following individuals and organization for their service and
commitment to the Winsted Community and presented them with the Don C. Guggemos,
Senior Community Service Award.
2)
a.
Ms. Allison Condon – Youth
b.
Mr. Rick Baumann – Individual
c.
Winsted Volunteer Fire Department - Organization
Consent Agenda
Mayor Stotko read the Consent Agenda.
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Council Member Ollig motioned to remove item p) Winstock Country Music Festival – Lease Agreement –
Entinger Property from the CONSENT AGENDA and add it to item g. Winstock Country Music Festival –
Lease Agreement – Entinger Property under NEW BUSINESS. Council Member Schulenberg seconded
the motion. Motion carried 5-0.
a)
Minutes – City Council – Work Session – December 2, 2014
Accepted the minutes of the December 2, 2014 City Council Work Session.
b)
Minutes – City Council – Regular Meeting – December 2, 2014
Accepted the minutes of the December 2, 2014 City Council Regular Meeting.
c)
Solid Waste Hauler License Application – Randy’s Sanitation, Incorporated
Approved a Solid Waste Hauler License for Randy’s Sanitation, Incorporated expiring December 31,
2015.
d)
Solid Waste Hauler License Application – Waste Management
Approved a Solid Waste Hauler License for Waste Management expiring December 31, 2015.
e)
Solid Waste Hauler License Application – Mumford Sanitation
Approved a Solid Waste Hauler License for Mumford Sanitation expiring December 31, 2015.
f)
4M Funds – Notification to Broker and Certification by Broker
Authorized PMA Financial/Securities and 4M Fund to invest the City of Winsted’s 4M Fund in those
investments pursuant to Minnesota State Statutes for the year 2015.
g)
4M Funds – Notification to Broker and Certification by Broker
Authorized RBC Wealth Management to invest the City of Winsted’s 4M Fund in those investments
pursuant to Minnesota State Statutes for the year 2015.
h)
Northland Securities, Incorporated – Notification to Broker and Certification by Broker
Authorized Northland Securities, Incorporated to invest the City of Winsted’s funds in those investments
pursuant to Minnesota State Statutes for the year 2015.
i)
Northland Securities, Incorporated – Notification to Broker and Certification by Broker
Authorized Northland Securities, Incorporated to invest the City of Winsted Economic Development
Authority’s (EDA) funds in those investments pursuant to Minnesota State Statutes for the year 2015.
j)
Schedule Public Hearing – Liquor Ordinance Amendments
Scheduled a public hearing for January 6, 2015 at 6:00 pm to consider adopting amendments to the
Liquor Ordinance.
k)
Winsted Volunteer Fire Department Member Leave of Absence – Mr. Brent Mickolichek
Approve a leave of absence as needed for Winsted Volunteer Fire Department Member, Mr. Brent
Mickolichek from November 1, 2014 until May 1, 2015.
l)
Elevator Maintenance Agreement – Schindler Elevator Corporation
Approved an annual maintenance agreement between Schindler Elevator Corporation and the City of
Winsted in the amount of $935.16 for maintenance of the elevator at Winsted City Hall effective January
1, 2015.
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m)
Security Bank and Trust Company – Pledged Securities
Approved the Pledged Securities that Security Bank and Trust Company has purchased for the City of
Winsted for the month of November, 2014.
n)
November, 2014 Building Permit Report
Approved the November, 2014 Building Permit Report.
o)
Claims
Approved the Claims List for December 16, 2014.
p)
Winstock Country Music Festival – Lease Agreement – Entinger Property - MOVED TO NEW
BUSINESS
Council Member Quast motioned to adopt the Consent Agenda as presented. Council Member
Fasching seconded the motion. Motion carried 5-0.
3)
No Public Hearings.
4)
No Old Business.
5)
New Business
a)
Year 2015 Levy – Resolution R-14-34
Mr. Wilfahrt stated that on or before five (5) working days after December 20th of each year, the City
Council must set the Final Tax Levy for the next year and send a certified copy to the McLeod County
Auditor. The amount of the Levy is determined by adding the General Fund Levy and the Debt Levy
together. The General Fund Levy is the additional amount needed to fund the operations of the City
of Winsted beyond the collections of fees, fines, and charges for services. The Debt Levy is the amount
needed to pay for the debt of the City.
Mr. Wilfahrt stated that beginning in May, 2014 and continuing through August, 2014; the City Council
and City staff reviewed draft budgets and levy totals and drafted a budget for the year 2015. The City
Council set the year 2015 Preliminary Levy at $1,122,654; which was a 1.7% increase from the year
2014.
Mr. Wilfahrt stated that in mid-November, 2014, McLeod County prepared and mailed parcel specific
property tax notifications to property owners showing the result of the Preliminary Levy for the City of
Winsted, along with adjustments to levies from McLeod County and the Howard Lake-Waverly-Winsted
(HLWW) School District. In general, it was found that the majority of home owners and businesses would
have slightly lower taxes in the year 2015 than they had in the year 2014.
Mr. Wilfahrt stated that the City of Winsted held its Truth-in-Taxation hearing on December 2, 2014. At
the Hearing, the City Council directed staff to continue with a levy of $1,122,654. The result of this
change will increase the City of Winsted’s Tax Rate to 88.780% in the year 2015; which is a 3.232% Tax
Rate increase from the year 2014.
Mr. Wilfahrt presented a history of the City of Winsted’s past Levies:
Final Year
2012
Tax Levy
$1,117,629
Final Year
2013
Final Year
2014
$1,103,432
$1,103,432
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Proposed
Year 2015
$1,122,654
Local Tax
Capacity
Tax Rate
$1,223,149
$1,230,607
$1,333,800
$1,264,532
5.2% decrease from the year 2014
88.546%
87.243%
85.548%
88.780%
Council Member Fasching motioned to adopt Resolution R-14-34 certifying the Year 2015 Tax
Levy in the amount of $1,122,654. Council Member Schulenberg seconded the motion. Motion
carried 5-0.
b)
Year 2015 Budget – Resolution R-14-35
Mr. Wilfahrt stated that each year the City Council approves a budget for the City of Winsted to meet the
goals and objectives of the City. In consideration of those goals are external conditions such as state aid
and tax law changes, and internal conditions such as the property tax levy. City staff has worked to
present a recommended budget for the year 2015 that is believed to best balance the goals of the City of
Winsted with current external and internal budget conditions. Mr. Wilfahrt continued by presenting the
recommended year 2015 Budget report; which itemizes each line item of the Budget.
Mr. Wilfahrt presented some of the significant changes from the adopted year 2014 Budget to the
proposed year 2015 Budget:
Г� Decrease in Elections expenses.
Г� Increase in Employer paid health and dental insurance.
Г� Increase in salaries and related benefits.
Г� Decrease in Conference and Mileage.
Г� Decrease in Professional Services.
Г� Decrease in Cell Phones.
Г� Increase in Donations and Contributions.
Г� Increase in Downtown Vibrancy Commission.
Г� Decrease in Office Equipment.
Г� Decrease in Economic Development Authority (EDA) Lease.
Г� Increase in Part-time Employees wages.
Г� Decrease in Legal Fees.
Г� Decrease in Building Rentals.
Г� Two percent (2%) increase in water rates.
Г� Eight percent (8%) increase in sewer rates.
Mr. Wilfahrt stated that the year 2015 Budget includes budgets for the General, Water, Sewer, Airport,
Fire, Cable, Bond, and all other miscellaneous funds of the City of Winsted.
Mr. Wilfahrt stated that the proposed year 2015 Budget includes Revenues and Expenditures:
Year 2015 Revenue Budget:
$3,467,937.50
Year 2015 Expenditures Budget:
$3,355,883.36
Mr. Wilfahrt requested that the City Council review the recommended year 2015 Budget and adopt a
Resolution R-14-35 approving the year 2015 Budget for the City of Winsted.
Council Member Quast motioned to adopt Resolution R-14-35 approving the Year 2015 Budget.
Council Member Fasching seconded the motion. Motion carried 5-0.
c)
Year 2014 City of Winsted Accomplishments
Mr. Wilfahrt stated that the City of Winsted staff has made progress on a number of projects in the year
2014. He continued by presenting a summary of some of the more notable accomplishments in the year
2014.
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Personnel Policy – Completed a draft of a completely revised Personnel Policy in July, 2014 that
addresses legal and efficiency issues.
Luce Line State Trail – Made significant progress with the Federal Aviation Association (FAA),
Minnesota Department of Transportation (MN DOT), and the Minnesota Department of Natural
Resources (MN DNR) towards paving the trail in Winsted.
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Cell Phone Policy – By adopting a Cell Phone Policy, we saved the City money, reduced liability,
and improved benefit to employees.
Capital Improvement Plans – Completed drafts of Capital Improvement Plans to bring forward
to the City Council that will lay out a schedule for purchases of large equipment and machinery.
Chief Of Police Hire – Hired Mr. Justin Heldt as the Chief of Police for the Winsted Police
Department in July, 2014.
Fourth (4th) Police Officer – Received authorization to advertise and bring forward a candidate
for hire as a full-time Police Officer for the Winsted Police Department. Hired Mr. Tyler Bruns in
August, 2014.
Department Issued Weapons – Received information and approval to move forward with
department issued weapons for the Winsted Police Department in the year 2014.
Industrial Land – Purchased fifty-two (52) acres of industrial land using less than $175,000 of
money from the General Fund and without borrowing any money.
Drill Pipe Expansion – Working with the building inspector and the contractor, City staff was
able to quickly turn around the Site Plan on a 10,000 square feet expansion for Drill Pipe at their
property located at 550 - 3rd Street South due to the tight project timeline.
Dollar General Building - Worked with the City’s Engineer, Planning Consultant and Building
Inspector to get the Site Plan approved, easement approved, and to also deal with several issues
that arose during the construction process.
Online Recruitment Policy – The City passed a Policy to limit liability for online recruitment.
Data Practices Policy – The City passed a Policy to come into compliance with Minnesota State
law regarding data practices.
Aerator Insurance – Worked with the Winsted Lake Watershed Association (WLWA) to get
insurance for liability. The WLWA is now the permit holder for the aerator.
Westside Skydivers Contract – We negotiated a contract for twenty (20) years for Westside
Skydivers that met the needs of both the City of Winsted and Westside Skydivers.
Draft Winsted Municipal Airport Policy – Completed a draft of an Airport Policy currently being
reviewed by the Minnesota Department of Transportation (MN DOT).
Littfin Lift Station Generator – The City purchased a generator to maintain sewer service at the
Littfin Lift Station in the absence of power.
Winsted Waste Water Treatment Facility (WWTF) Project – Worked with the City Engineer,
People Service, Incorporated and the City’s Financial Advisor to complete a plan to upgrade the
City’s Waste Water Treatment Facility. Unfortunately regulations delayed this project; but, it
should be moving forward in the fall, 2015.
Electricity to Southview Park – Ran electricity to Southview Park Ball Field to encourage its use
as a practice facility.
Southview Park Permanent Fence – Purchased and installed a permanent fence for Southview
Park Field.
Frozen Water and Sewer Line Policy – The City Council approved a Policy in November, 2014
that provides steps on how to handle frozen water lines.
Floodplain Information – Sent letters to all Winsted residents affected by the new Federal
Emergency Management Agency (FEMA) flood maps and received a highly positive response.
Currently conducting a study that will reduce the number of properties in the flood plain.
Social Host Ordinance – Passed a Social Host Ordinance to help ensure safety of Winsted’s
youth.
Floodplain Ordinance – Updated and passed an Ordinance to come into compliance with new
FEMA regulations.
Intern – Hired an intern to help with a variety of projects.
Retroreflectivity – Approved a Policy and drafted a plan to come into compliance with new
retroreflectivity provisions.
Hotel Feasibility Study – Completed a feasibility study for the development of a hotel in
Winsted. Made contact with three (3) franchises to meet and discuss the opportunity.
Main Avenue Utility Extension – Currently negotiating an Agreement with the Herald Journal to
extend sewer and water services in the event of an expansion of its business.
Civil Defense Siren Grant Dollars – Received $10,000 in grants for the purchase of a civil
defense siren on the Winstock Country Music Festival grounds.
Library Expansion – Expanded the floor space of the Winsted Public Library by almost two (2)
times.
Year 2015 Budget – Completed a draft of the Year 2015 Budget with a minimal increase despite
several large, unavoidable increases in expenditures.
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Winsted Police Department Vehicle – Purchased a new squad Sport Utility Vehicle (SUV) for
the Winsted Police Department.
Lakefront Promenade Improvements – City staff has made improvements to the appearance of
the Lakefront Promenade. Adding sod and a permanent Christmas tree has beautified the area.
Audio Video (AV) Room Equipment – Received authorization to upgrade equipment in the AV
room to provide better quality of service to the cable channel.
Lewis Room – Received authorization to install a projector in the Lewis Conference Room at City
Hall. The projector will allow staff to better convey information to the City Council and the general
public.
Election – Held a Primary and National Mid-Term Election.
Strategic Planning Retreat – Conducted a Strategic Planning Retreat to set goals for the City of
Winsted for the next few years.
Forgivable Loan Policy – Drafted a Policy to create a forgivable loan for businesses in
downtown Winsted.
Elevator Blight – Obtained a warrant to mitigate dangerous conditions at the Winsted Elevator,
121 Baker Avenue East.
Rezoning – Rezoned a number of Winsted properties to be more consistent with their uses.
Chief Mr. Mike Henrich Retirement – Coordinated a retirement party for Winsted Police
Department Chief, Mr. Mike Henrich following his retirement in February, 2014.
Health Insurance Renewal – Explored all available options to make a fiscally prudent decision
regarding health insurance for City of Winsted employees.
Council Member Ollig congratulated Mr. Wilfahrt and the City staff on the aforementioned
accomplishments.
d)
Snow Plowing and Removal Policy Amendments
Mr. Wilfahrt stated that City staff has received a number of comments regarding snow plowing in the City
of Winsted. Several residents have requested that snow be plowed when there are less than two (2)
inches of snow on the ground, or other work be done that is not authorized by the City’s Snow Plowing
and Removal Policy; such as, plowing the snow in certain areas of the downtown area when the weather
is warm to reduce slush and ice buildup.
Mr. Wilfahrt stated that at the December 2, 2014 City Council Work Session, the City Council directed
staff to change the snow plowing policy to direct the Public Works Department to clear slush off of City
streets even if it required overtime pay.
Mr. Wilfahrt presented the amended Snow Plowing and Removal Policy.
Council Member Fasching asked if the amendement to the Policy to remove slush from the gutters of City
streets is exclusive to the downtown area only. Mr. Wilfahrt stated yes.
Council Member Schulenberg motioned to approve amendments to the City of Winsted Snow
Plowing and Removal Policy. Council Member Quast seconded the motion. Motion carried 5-0.
e)
Southwest Metro Drug Task Force Joint Powers Agreement
Mr. Wilfahrt stated that in the year 2014, the Winsted Police Department investigated a number of drug
related crimes. Investigating large drug crimes often requires expertise since the laws enforced in drug
cases are frequently changing and are very complex. Without a Police Officer that has the time to
specialize in drug cases, it is much more likely that an Officer will make a mistake that will result
in a perpetrator not being charged for drug related crimes.
Mr. Wilfahrt stated that several communities in the southwest metro area, including the Carver County
Sheriff’s Office, Brownton Police Department, McLeod County Sheriff’s Office, Scott County Sheriff’s
Office, Lester Prairie Police Department, Hutchinson Police Department, South Lake Minnetonka Police
Department, Shakopee Police Department, Prior Lake Police Department, Belle Plaine Police Department
and Jordan Police Department, have joined together in a Joint Powers Agreement to fund a Police Officer
to focus solely on drug enforcement. When a police department has a case involving or potentially
involving a large amount of illicit drugs, the aforementioned Police Departments can request the help of
6
the Drug Task Force (DTF) Agent. That Agent will lead the investigation to make sure all proper
procedures are followed.
Mr. Wilfahrt stated that in the past year, the Southwest Metro DTF has allowed Winsted Police
Department to utilize their Agent to test the benefit the City of Winsted would experience with
membership in the Joint Powers Agreement. The City has utilized the DTF in five (5) cases in the year
2014. The presence of the DTF Agent ensures that all investigations follow proper procedures.
Additionally, if the DTF was not doing work such as preparing warrants, submitting evidence, searching
residences and etcetera; the Winsted Police Department would have to complete that work, which takes
time away from other duties.
Mr. Wilfahrt stated that through the five (5) investigations that the Winsted Police Department
utilized the DTF Agent, the Police Department realized the benefit the DTF could offer the City of
Winsted. The cost of the membership for the year 2015 would be $1,050. In the year 2016, that amount
would increase to $2,100. The City can withdraw from the Joint Powers Agreement at any time with thirty
(30) days’ notice.
Mr. Wilfahrt stated that additionally, there has been an increase in drug investigations in Winsted which
has led to increased need for drug enforcement. There were seven (7) drug complaints in the year 2012,
fourteen (14) in the year 2013, and there have been twenty (20) in the year 2014. According to Mr. Heldt,
this is a trend that will continue to increase in the future.
Council Member Ollig motioned to approve the Southwest Metro Drug Task Force Joint Powers
Agreement and authorize an expenditure of $1,050 for the City of Winsted to participate in the
Southwest Metro Drug Task Force. Council Member Fasching seconded the motion. Motion
carried 5-0.
f)
Luce Line State Trail Reimbursement Request
Mr. Wilfahrt stated that the Minnesota Department of Natural Resources (MN DNR) will begin the paving
project for the Luce Line State Trail in the spring of the year 2015. The City of Winsted committed
$100,000 for the cost of this project. The Trail will be paved from Hutchinson, Minnesota to Cable Avenue
in Winsted, and then from Kingsley Street to the Wright County Line.
Mr. Wilfahrt stated that the City of Winsted is continuing to work on making the Trail connection north of
the Winsted Municipal Airport; which should be resolved once the decision to pave the runway or not is
resolved. The MN DNR has stated that they will help the City financially to pave the aforementioned
portion of the Trail when the time comes.
Mr. Wilfahrt stated that for now, the City will need to contribute the initial $100,000 that was originally
committed to the project.
Mayor Stotko stated that the cities of Silver Lake, Minnesota; Hutchinson, Minnesota; Winsted, Minnesota
and McLeod County have worked cooperatively to insure that the Luce Line State Trail be paved from
Hutchinson, Minnesota to Cable Avenue in Winsted. He continued by stating that it has developed
positive relationships between the aforementioned cities and McLeod County. It will also provide
economic development opportunities for all cities in McLeod County.
Council Member Quast motioned to authorize payment of $100,000 to the Minnesota Department
of Natural Resources for the City of Winsted’s contribution to the Luce Line State Trail Paving
Project. Council Member Schulenberg seconded the motion. Motion carried 5-0.
g)
Winstock Country Music Festival – Land Lease Agreement – Entinger Property
Mr. Wilfahrt stated that the Entinger property that the City of Winsted recently purchased
includes a Land Lease Agreement between the Entingers and Winstock Country Music
Festival. The Land Lease Agreement will now be between the City of Winsted and
Winstock Country Music Festival.
7
Mr. Wilfahrt read a paragraph from the Agreement that states, “RENEWAL and/or
TERMINATION: Either party has the right to terminate the lease upon one (1) year prior
written notification to the other at the address hereinabove stated. Any one (1) year
notification must be given between July 1st and December 31st in any year in which this
lease is pending. Any such notice given between July 1st and December 31st shall be
effective one (1) calendar year after the date of said written notice.”
Mr. Wilfahrt stated that with the above terms of the Land Lease Agreement, the City of
Winsted will be required to allow Winstock Country Music Festival to lease the former
Entinger property in the year 2015; however, he recommend that the City terminate the
Land Lease Agreement before the December 31, 2014 deadline and renegotiate with
Winstock Country Music Festival for the year 2016.
Mr. Wilfahrt stated that if a business would contact the City of Winsted about purchasing
land in the City’s future Industrial Park, the City would like to have the option to move
forward with the sale of the property and addition of a new business to the City of
Winsted.
Council Member Ollig stated that this has been discussed at the Winstock Country Music Festival
Committee meetings and the Committee understands that this Land Lease Agreement would be
terminated and negotiations would have to begin with the City of Winsted.
Council Member Ollig motioned to authorize City staff to terminate a Land Lease Agreement
between the City of Winsted and the Winstock Country Music Festival. Council Member Quast
seconded the motion. Motion carried 5-0.
6)
No Organization Reports.
7)
Department Report
a)
Winsted Police Department
Mr. Justin Heldt, Winsted Police Department Chief, reported on the following:
Г� Investigations
В§ The Winsted Police Department has been working with federal and local law enforcement
agencies; as well as, the Drug Task Force (DTF) on various investigations.
В§ Have been investigating more blight concerns lately than were done in the summer
months of the year 2014.
В§ Reminded residents that there is no parking on City streets from 2:00 a.m. to 6:00 a.m.
over the winter months.
Г� Safety Talks
В§ Assisted Holy Trinity Schools with their annual marathon conducted on certain City
streets.
В§ Gave safety talks at Holy Trinity Schools and Howard Lake Waverly Winsted (HLWW)
School District’s Winsted Elementary School before Halloween.
В§ Provided a safety talk to a local Cub Scouts group.
В§ Will begin teaching the Drug Abuse Resistance Education (D.A.R.E.) program at Holy
Trinity School in January, 2015.
Г� Department Issued Firearms
В§ The Winsted Police Department Officers are now carrying our forty-five (.45) caliber
Glock handguns.
В§ The Civil Defense Siren has been ordered.
§ The Police Department’s Policy and Procedure Manual has been revised with additions
including Missing Persons, Video Camera and Social Media policies. The revised
Manual has been approved by the City Council.
� Statistics – Through November 30, 2014
В§ Number of Domestics: twenty-seven (27). Compared to a total of twenty-five (25) in the
year 2013.
В§ Number of Vulnerable Adult Investigations: nine (9). Compared to a total of two (2) in
the year 2013.
8
В§
Number of Drug Complaints: twenty (20). Compared to a total of fourteen (14) in the
year 2013 and a total of seven (7) in the year 2012.
В§ Number of Medical Calls: 134. Compared to a total of 175 in the year 2013.
В§ Number of Suspicious Activity/Persons and/or Vehicles: sixty-one (61). Compared to a
total of fifty-two (52) in the year 2013.
В§ Number of Dog Complaints: forty-nine (49). Compared to a total of fifty (50) in the year
2013.
В§ Number of Gun Permits: sixteen (16). Compared to a total of twenty-one (21) in the year
2013.
Г� Full-Time Police Officer
В§ Winsted Police Department Officer, Mr. Tyler Bruns is patrolling on his own and is fitting
in very well.
В§ The final round of interviews for the fourth (4th) Officer position will be conducted on
Thursday, December 18, 2014.
Council Member Schulenberg stated that the City Council is pleased with the job that Mr. Heldt is doing
as the Chief of Police for the Winsted Police Department. Council Member Quast and Mayor Stotko were
in agreement with Council Member Schulenberg.
Council Member Fasching asked Mr. Heldt about the increase in some of the aforementioned statistics
and asked if other local law enforcement agencies are experiencing an increase in the same areas as
the Winsted Police Department. Mr. Heldt stated that it is important to educate the general public to help
prevent some of these issues. He continued by stating that in discussing issues of drug complaints with
other law enforcement agencies, there are certain drugs that have more prevalent use and others are not
as widely used as they were in the past.
8)
No Open Forum.
9)
No Announcements.
10)
Adjournment
Council Member Quast motioned to adjourn the meeting. Council Member Fasching seconded the
motion. Motion carried 5-0.
The meeting was adjourned at 6:40 p.m.
_________________________________
Steve Stotko
Mayor
City of Winsted
ATTEST:
_________________________________
Deborah R. Boelter, CMC
City Clerk-Treasurer
City of Winsted
9
City of Winsted
Planning Commission
City Council Chambers
October 13, 2014
6:00 p.m.
Present:
JoLynn Cafferty
Marv Ebensperger
Mike Guggemos
Allison Moses
Tom Ollig (Council Liaison)
Staff Present:
Clay Wilfahrt, City Administrator
Raquel Kirchoff, Administrative Assistant
1)
Call the Meeting to Order
Mr. Ebensperger called the meeting to order at 6:00 p.m.
2)
Approval of Minutes
Ms. Cafferty motioned to approve the minutes from the Planning Commission Meeting on September 8,
2014. Mr. Guggemos seconded the motion. Motion carried 4-0.
3)
a) Resolution PCR 14-12 - Zoning Map Amendments
Mr. Ebensperger opened the Public Hearing to discuss Planning Commission Resolution PCR 14-12- Zoning Map
Amendments.
Mr. John Anderson, Municipal Development Group, was present at the meeting and reviewed City initiated zoning
map amendments that are needed. He explained that when the City’s Zoning Map was created, a comprehensive
Geographic Information System (GIS) parcel data system was not in place at McLeod County with parcel line data.
Because of this, parcel data that was used was incomplete and the property lines on the Zoning Map did not
always match the property lines as recorded at McLeod County.
Mr. Anderson stated that some parcels on the City’s Zoning Map currently also have split zoning classification, and
need to be rezoned to one zoning classification rather than two.
Mr. Anderson stated that there are also a few discrepancies where property is shown as City property on the Map
but McLeod County shows the property as outside of city limits. He stated that the City has worked with McLeod
County to review these properties and has the changes ready for approval. He continued by stating that the recent
land annexation that occurred for the Dollar General store location at 200 6th Street South would be updated on the
Map with the amendments.
Mr. Anderson reviewed properties that need amendments as follow:
1. Parcel Identification Number (PID #) 210111200. A portion of the lot at 221 Baker Avenue
East. is zoned Commercial District Highway Business (C2) and is proposed to be rezoned to
Two Family Residential District (R2) to match the rest of the property. This portion of the
property is guided as Industrial District (I1) on the Future Land Use Map.
2. PID #'s 210111600 & 210111700. The two parcels located to the northwest of 221 Baker
Avenue East that are zoned C2. These properties are proposed to be rezoned to I1 to match
the property to the west. The property is guided Industrial District on the Future Land Use
Map and are owned by two different owners.
3. PID #210500230. This property is the Holy Trinity Church property and a building addition
was recently approved on the property. At that time it was determined that the south part of
the lot was zoned Commercial Business District (C1) while the north part was Single Family
Residential District (R1). The north part was guided for public while the south part was
guided for central business district on the Future Land Use Map. Mr. Anderson stated that
the Planning Commission should discuss whether this property should be zoned C1 or R1.
Mr. Wilfahrt stated that the Planning Commission has directed him to move forward with
allowing religious institutions in the Commercial District, and that he intends to propose an
ordinance change this fall, 2014. He continued by stating in the specific property of the Holy
Trinity Church, the preferred zoning would be C1.
4. PID #210500190. The property located at 121 3rd Street North is zoned C1 and guided for
central business district on the Future Land Use Map. It is proposed to be rezoned to R1.
The property directly to the east was recently rezoned to R1 from C1 for the same reason.
5. PID #210750280. A portion of the property is currently zoned C1 but is part of a larger parcel
of land zoned I1. The property is guided for central business district on the Future Land Use
Map but the zoning splits the property and building located on the property. This property is
proposed to be rezoned I1 to match the rest of the property.
Mr. Ebensperger asked for any comments or questions.
Mr. Tim Sheehan, 211 Arthur Avenue, was present at the meeting and requested that the properties listed on
Baker Avenue (PID #s 210111600, 210111700and 210111200) remain zoned as C2. He will not use the property
for Industrial use in the future.
Mr. Anderson stated that the land use plan has this area guided as Industrial. Mr. Sheehan stated that he had
intended for his office to be on that property; and because of this, the zoning changed from originally Industrial to
C2.
The Planning Commission members discussed Mr. Sheehan’s request and were agreeable to leaving the zoning
as C2 for the Baker Avenue properties proposed for change. If a zoning change was requested in the future, the
requester could apply to the City for the change.
Ms. Cafferty motioned to close the Public Hearing for Planning Commission Resolution PCR 14-12. Ms.
Moses seconded the motion. Motion carried 4-0.
Mr. Guggemos motioned to adopt Resolution PCR 14-12, amended to remove the proposed zoning
changes to PIDs 210111600, 210111700 and 210111200 to keep them zoned as C2 Commercial District
(Highway Business) , and the property located at 111 Main Avenue West currently zoned as R1 Residential
be rezoned to C1 Commercial. Ms. Cafferty seconded the motion. Motion carried 4-0.
b) Resolution PCR 14-10 - Zoning Map Amendments
Mr. Ebensperger opened the Public Hearing for Planning Commission Resolution PCR-14-10 Zoning Map
Amendments at 6:26 p.m.
Mr. Anderson stated that a request was made to the City of Winsted to reconstruct a single family residence at
250-2nd Street South. As the request was reviewed a zoning change was needed to rezone this property from C2
to R1. In addition, eight other properties in the same block will be considered for a zoning change as follows:
PID
210770270
210770280
210770300
210770290
210770310
210770340
210770330
210770320
210770350
Address
211 McLeod Avenue
240 2nd Street South
240 2nd Street South
250 2nd Street South
241 3rd Street South
231 3rd Street South
221 3rd Street South
211 3rd Street South
231 McLeod Avenue West
Current Zoning
C2 Highway Commercial
C2 Highway Commercial
C2 Highway Commercial
C2 Highway Commercial
C2 Highway Commercial
C2 Highway Commercial
C2 Highway Commercial
C2 Highway Commercial
C2 Highway Commercial
Proposed Zoning
C1 Commercial Downtown
C1 Commercial Downtown
R1 Single Family Residential
R1 Single Family Residential
R1 Single Family Residential
R1 Single Family Residential
R1 Single Family Residential
R1 Single Family Residential
R1 Single Family Residential
Mr. Wilfahrt stated that surrounding property owners of this area were notified of the Public Hearing and no
comments or questions have been received by the City.
Mr. Ebensperger asked for comments or questions regarding the proposed Zoning Map amendments of PCR 1410. No comments or questions were received.
Ms. Moses motioned to close the Public Hearing for PCR-14-10 Zoning Map Amendments. Ms. Cafferty
seconded the motion. Motion carried 4-0.
Ms. Moses motioned to adopt Resolution PCR 14-10. Mr. Guggemos seconded the motion. Motion carried
4-0.
c) Resolution PCR 14-11 – Variance – 250 2nd Street South
Mr. Anderson stated that a variance request has been received for the property of 250 2nd Street South. He stated
that the house at this address was struck by lighting and partially burned. The applicant is now requesting to
rebuild the house and as part of the reconstruction add to the size of the house and garage as well as make the
garage attached rather than detached.
Mr. Anderson stated that the variance approval is contingent upon the City Council approving the zoning changes
that were recommended by the Planning Commission tonight. Mr. Anderson explained and reviewed the variance
request, the current structure at 250 2nd Street South, and the proposed building project if the variance is approved
as follows.
Mr. Anderson reviewed conditions that must exist for approval of a variance as follows
1. Evidence of ownership or enforceable option on the property.
2. The variance is consistent with the City of Winsted's Comprehensive Plan.
3. The variance is in harmony with the general purposes and intent of the ordinance.
4. The Applicant establishes that there are �practical difficulties’ in complying with the zoning ordinance. Practical
difficulties as used in connection with the granting of a variance, means that:
a. The property owner proposes to use the property in a reasonable manner not permitted by the zoning
ordinance;
b. The plight of the landowner is due to circumstances unique to the property not created by the landowner; and
c. The variance, if granted, will not alter the essential character of the locality.
5. Economic considerations alone do not constitute practical difficulties. Practical difficulties include, but are not
limited to, inadequate access to direct sunlight for solar energy systems.
Mr. Guggemos stated that he drove by the house at 250 2nd Street South and after looking at how close the current
garage is to the curb, he feels that the newly constructed garage should not be placed no closer to the curb than
the existing garage.
Mr. Ebensperger stated that he understands that the proposed garage will be in the same place as the current
garage, and asked how far off the proposed house would be from its current position. Mr. Anderson explained how
the proposed house and garage would change from the current house and garage if the variance was approved.
Mr. Ebensperger opened the Public Hearing for Planning Commission Resolution PCR-14-11 Variance – 250 2nd
Street South at 6:42 p.m.
Mr. Ebensperger asked for any comments or questions regarding the Variance request.
questions were received.
No comments or
Ms. Cafferty motioned to close the Public Hearing for PCR-14-11- Variance – 250 2nd Street South. Ms.
Moses seconded the motion. Motion carried 4-0.
Mr. Guggemos motioned to adopt Resolution PCR-14-11, amended to include a statement that the newly
constructed garage shall not protrude closer to the curb than the existing garage. Ms. Cafferty seconded
the motion. Motion carried 4-0.
4) No Old Business
5) No New Business
6) Other
a.) Planning Commission Vacancy
Mr. Wilfahrt stated that the City is accepting applications for the vacant Planning Commission Member.
continued by stating that those interested should contact the City.
He
7) Adjournment
Ms Cafferty motioned to adjourn the meeting. Ms. Moses seconded the motion. Motion carried 4-0. The
meeting adjourned at 6:45 p.m.
Clay Wilfahrt
Clay Wilfahrt
City Administrator
City of Winsted
ATTEST:
Raquel Kirchoff
Raquel Kirchoff,
Administrative Assistant
City of Winsted
City of Winsted
Downtown Vibrancy Commission
Winsted City Hall – Lewis Room
Tuesday, October 14, 2014
3:30 p.m.
Downtown Vibrancy Commission Members Present: Chip Guggemos
Tami Rosenthal
Joe Swanson
Downtown Vibrancy Commission Members Absent:
Nancy Fasching
Staff Present:
Clay Wilfahrt, City Administrator
Mayor Steve Stotko, City Council Liaison
1)
Call the Meeting to Order
Mr. Chip Guggemos, Chairperson, called the meeting to order at 3:45 p.m.
2)
Approval of Minutes – August 12, 2014
Mr. Joe Swanson made a motion to approve the minutes of the Downtown Vibrancy Commission Meeting on
August 12, 2014. Ms. Tami Rosenthal seconded the motion. Motion carried 3-0.
3)
No Staff Report.
4)
No Old Business.
5)
New Business
a)
Downtown Vibrancy Forgivable Loan Policy
Mr. Clay Wilfahrt, City Administrator, reviewed a memo and stated that at the August, 2014 Downtown Vibrancy
Commission meeting, the Commission discussed a forgivable loan policy for the $10,000 that has been budgeted for
downtown projects. Mr. Wilfahrt stated that the key points that were discussed to be included in the policy were:
• The dollars would be loaned on a one-to-one matching basis
• The dollars are forgiven 1/7th annually, meaning that after seven (7) years, the business will not have any
principal or interest owed. If the business leaves or changes ownership, it will owe the principal and interest
amount remaining.
• There is a maximum loan of $5,000
• The Downtown Vibrancy Commission must approve the loan for it to proceed.
The members of the Downtown Vibrancy Commission were provided copies of the proposed Winsted Downtown
Vibrancy Forgivable Loan Policy Guidelines and Application to review prior to the meeting.
The Downtown Vibrancy Commission discussed the eligibility requirements and loan structure, as stated in the
proposed policy. Mr. Wilfahrt clarified that the City of Winsted would be provided a subordinate mortgage upon the
building and/or assets or other approved collateral.
The Downtown Vibrancy Commission also discussed the requirements regarding project timelines. Ms. Rosenthal
asked if there is a consequence in place for neglecting to maintain an approved timeline for a project. Mr. Wilfahrt
stated that the mortgage will state that the project must be completed within a certain time frame, and the time frame
for each loan will be determined on a case by case basis. Mr. Wilfahrt stated that the consequence for not
completing the project by the due date will be to withdraw the funding for the project. He added that the funds will be
given to the business on a reimbursement basis. Once the final invoice for a project is received, the City of Winsted
will pay a portion of the invoice, as stated in the mortgage.
The Downtown Vibrancy Commission discussed whether project payments will be made to the contractor or to the
business owner. They also discussed adding language to the policy that requires licensed and bonded contractors to
complete the work for a business; however, the Commission does not want to rule out sweat equity by the business
owner. Mr. Wilfahrt stated that these items can be determined by the Downtown Vibrancy Commission as each loan
request is considered. He added that the Downtown Vibrancy Commission and City Council can request additional
requirements, if necessary.
1
The Downtown Vibrancy Commission also discussed the timeline for accepting applications, and agreed that it should
begin in mid-December, 2014, and remain open through February, 2015. Mr. Stotko added that this policy and
program should be advertised locally for the business owners.
The Downtown Vibrancy Commission offered a consensus to move forward with the proposed Downtown Vibrancy
Forgivable Loan Policy. Mr. Wilfahrt stated that he will forward the policy to the League of Minnesota Cities legal
department, the City Attorney, and Shannon Sweeney of David Drown Associates, Incorporated for review. Mr.
Wilfahrt stated that the policy will be brought back to the Downtown Vibrancy Commission to make a
recommendation to the City Council after all of the reviews have been completed.
6)
No Announcements.
7)
Adjournment
Mr. Swanson made a motion to adjourn the meeting. Ms. Rosenthal seconded the motion. Motion carried 3-0.
The meeting adjourned at 4:23 p.m.
Clay Wilfahrt
Clay Wilfahrt,
City Administrator
City of Winsted
ATTEST:
Amanda J. Zeidler
Amanda J. Zeidler,
Utility Billing & Payroll Clerk
City of Winsted
Downtown Vibrancy Commission –October 14, 2014
2
CITY OF WINSTED
RESOLUTION R-15-01
RESOLUTION ACCEPTING A GAMBLING CONTRIBUTION FROM THE
CHURCH OF THE HOLY TRINITY TO BE DEDICATED TO THE CITY’S PARK FUND
WHEREAS, pursuant to Minnesota Statutes Section 349.213, and Minnesota Statutes Section
349.16, the City Council of Winsted does require each charitable gambling permittee to pay a sum equal
to 5% of its net profits, not exceeding $2,500, to be dedicated to the City’s Park Fund, pursuant to
Minnesota Statutes Section 465.03 for the benefit of its citizens, and the City of Winsted is specifically
authorized to accept these payments for the benefit of recreational services pursuant to Minnesota Statutes
Section 471.17; and
WHEREAS, the following entity has contributed the required payment as set forth below:
Name
The Church of the Holy Trinity
Amount
$2,500.00
NOW, THEREFORE, BE IT RESOLVED, that the City of Winsted accepts the $2,500 payment from
The Church of the Holy Trinity for the City of Winsted’s Park Fund.
Adopted this 6th day of January, 2015
Approved:
Steve Stotko, Mayor
Attest:
___________________________________
Deborah R. Boelter, City Clerk-Treasurer
CITY OF WINSTED
RESOLUTION R-15-02
RESOLUTION ACCEPTING DONATIONS
WHEREAS, The City of Winsted is generally authorized to accept donations of real and personal
property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is
specifically authorized to accept gifts and bequests pursuant to Minnesota Statutes; and
WHEREAS, The following persons and entities have offered to contribute the amount set forth
below to the Winsted Volunteer Fire Department:
Name of Donor
Winsted Fire Department Relief Association
Amount
$10,000
WHEREAS, All such donations have been contributed to be dedicated toward the Winsted
Volunteer Fire Department’s Capital Improvement Plan, and
WHEREAS, The City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE, BE IT RESOLVED, that the City of Winsted accepts the donation from
the Winsted Fire Department Relief Association to be dedicated toward the Winsted Volunteer
Fire Department’s Capital Improvement Plan.
Adopted this 6th day of January, 2015.
Approved:
Steve Stotko, Mayor
Attest:
__________
Deborah R. Boelter, City Clerk-Treasurer
CITY OF WINSTED
RESOLUTION R-15-03
DONATION AGREEMENT AND RELEASE AND WAIVER OF
LIABILITY AND INDEMNIFICATION AGREEMENT FOR
RECEIPT OF DONATED EOUIPMENT
WHEREAS, the Winsted Volunteer Fire Department (hereinafter, "the WVFD") desires to donate AS -IS
WITH ALL FAULTS the specific equipment described in Exhibit A to the Silver Lake Volunteer Fire
Department;
WHEREAS, the recipient Silver Lake Volunteer Fire Department (hereinafter "RECIPIENT") of the specific
donated equipment listed below acknowledges that proper use of the equipment may require
maintenance and extensive training;
WHEREAS, the RECIPIENT acknowledges that the RECIPIENT remains responsible for obtaining any
necessary maintenance and training in order to use the donated equipment;
WHEREAS, the RECIPIENT acknowledges that the RECIPIENT holds all responsibility for proper operation
of the donated equipment.
NOW, THEREFORE, the RECIPIENT agrees to the following waiver of liability and indemnity provisions:
1. Receipt of Equipment. The RECIPIENT acknowledges receipt of the following equipment "AS IS"
WITH ALL FAULTS, donated by WVFD to the RECIPIENT, ("Donated Equipment"): As described in
attached Exhibit "A"."
2. No Warranties. The WVFD, including its officers, employees, and agents, make no representations
whatsoever, extend no warranties of any kind, either express or implied, including but not limited to
the implied warranties of merchantability or fitness for a particular purpose, and assumes no
responsibilities whatsoever with respect to design, development, manufacture, or use of the
Donated Equipment.
3. Waiver of Liability. RECIPIENT does hereby waive, release, and discharge any and all claims for
damages for personal injury, death, property damage, any claim in tort, or any other claim,
regardless of legal theory, that may hereafter accrue as a result of the use of the Donated
Equipment. The entire risk as to the performance of the Donated Equipment is assumed by
RECIPIENT. In no event shall the WVFD or its officers, employees or agents, be responsible or liable
for any direct, indirect, special, incidental, consequential damages, lost profits, or any other
economic or physical loss or damage to any individual regardless of legal theory resulting from use
of the Donated Equipment. The above limitations on liability apply even though the WVFD may have
been advised of the possibility of such damage.
4. Indemnification. RECIPIENT agrees to indemnify and hold harmless the WVFD from any and all
claims, liability and damages, arising from the use of the Donated Equipment except those arising
from the sole negligence or willful misconduct of the WVFD.
RECIPIENT HAS CAREFULLY READ THIS WAIVER OF LIABILITY AND INDEMNIFICATION AGREEMENT
AND UNDERSTANDS ITS CONTENTS. RECIPIENT IS AWARE THAT THIS IS A RELEASE OF LIABILITY AND A
CONTRACT BETWEEN RECIPIENT AND THE DISTRICT.
Signature of Recipient Authorized to Execute this Agreement
Date
Signature of WVFD Representative
Date
Exhibit A
Equipment List
Four (4) Water Rescue Suits
2015 Liaisons and Commissions
Deputy Mayor
Bonnie Quast
Term Expires
December 31, 2015
Fire Board Representative
George Schulenberg
Term Expires
December 31, 2015
Fire Board Member
Tom Wiemiller
Term Expires
December 31, 2015
Winsted EDA
Steve Stotko
Bonnie Quast
Tom Ollig
George Schulenberg
Max Fasching
Jeff Campbell
Gerard Stifter
Term Expires
December 31, 2016
December 31, 2016
December 31, 2016
December 31, 2018
December 31, 2018
December 31, 2017
December 31, 2017
Airport Commission
Michelle Baird, Member at Large
Brad Borrell - Hangar Owner
Max Fasching - Ex-Officio
Clay Wilfahrt - Ex-Officio
Term Expires
December 31, 2015
December 31, 2017
Planning Commission
Marvin Ebensperger
Mike Guggemos
JoLynn Cafferty
Vacant
Allison Moses
Tom Ollig - Ex-Officio
Clay Wilfahrt - Ex-Officio
Term Expires
December 31, 2015
December 31, 2017
December 31, 2015
December 31, 2017
December 31, 2016
Park Commission
Kimberly Moen
Steve Ebert
Petie Littfin
Jordan Wolfe
Tim Fury
Bonnie Quast - Ex-Officio
Clay Wilfahrt - Ex-Officio
Downtown Vibrancy Commission
Don (Chip) Guggemos
Joe Swanson
Nancy Fasching
Tami Rosenthal
Term Expires
December 31, 2015
December 31, 2017
December 31, 2015
December 31, 2016
December 31, 2016
December 31, 2015
December 31, 2017
December 31, 2015
December 31, 2017
Steve Stotko - Ex-Officio
Clay Wilfahrt - Ex-Officio
Health Officer
Ridgeview Clinic - Winsted
Term Expires
December 31, 2015
City Attorney
Fran Eggert
Term Expires
December 31, 2015
Prosecuting Attorney
Jody Winters
Term Expires
December 31, 2015
City Engineer
Bolton and Menk, Incorporated
Term Expires
December 31, 2015
Building Inspection
Metro West Inspection Services, Incorporated
Term Expires
December 31, 2015
Winsted Volunteer Fire Department
Chad Engel - Fire Chief
Brian Langenfeld - 1st Assistant Fire Chief
Jon Davidson - 2nd Assistant Fire Chief
Brent Mickolichek - 1st Captain
Shaun Bush - 2nd Captain
Troy Scherping - 3rd Captain
Term Expires
December 31, 2015
December 31, 2015
December 31, 2015
December 31, 2015
December 31, 2015
December 31, 2015
Official Newspaper
Herald Journal
Term Expires
December 31, 2015
Official Depositories:
Security Bank and Trust Company
4M Fund - League of Minnesota Cities
Northland Securities
Term Expires
December 31, 2015
December 31, 2015
December 31, 2015
Meeting Date: January 6, 2015
Submitted By: Clay Wilfahrt, City Administrator
City Council Request
Subject: Fiscal Year 2015 Fee Schedule – Ordinance O-15-01
BACKGROUND:
Each year the City Council adopts a Fee Schedule Ordinance to set the fees charged by the City of
Winsted. The Fee Schedule represents fees that are not explicitly set by other ordinances or
resolutions.
There are several changes to the 2015 Fee Schedule in comparison with the 2014 Fee Schedule as
outlined below:
· Water Rate (per thousand) – $3.24, two percent (2%) increase from 2014
· Water Minimum (per month) – $5.87, two percent (2%) increase from 2014
В· Sewer Rate (per thousand) - $9.10, eight percent (8%) increase from 2014
В· Sewer Minimum (per month) - $7.20, eight percent (8%) increase from 2014
В· Rental Housing Permit Transfer - $25 for a one dwelling unit and $50 for a multi-dwelling
unit
В· Election Equipment Rental - $250 for use of each of the M100 and the AutoMark, $200 for
use of the Ballot Box, and $150 for use of the Electronic Poll Book. This was included
because other entities borrow this equipment and currently do not pay for its use. Effectively
the City is providing election equipment to those entities free of charge. City staff believes
that entities using the equipment on a regular basis should bear the cost of the equipment.
The cost was determined by dividing the cost of the equipment by the number of uses
expected in its lifespan.
В· Fireworks Permit Fee - $25 established to offset administrative costs of permitting.
В· Hangar Swap Fee - $50 established to offset administrative and legal costs of hangar swaps.
В· Hangar Lease Initiation Fee - $25 established to cover the administrative and legal fees for
hangar leases.
FINANCIAL/BUDGET:
Fee schedule changes have been incorporated into the 2015 budget.
OPTIONS:
1) Approve Ordinance O-15-01 Establishing the City of Winsted Fiscal Year 2015 Fee Schedule.
2) Other.
RECOMMENDATION:
Approve Ordinance O-15-01 Establishing the City of Winsted Fiscal Year 2015 Fee Schedule.
COUNCIL ACTION:
1. Call a public hearing for Ordinance O-15-01 Establishing the City of Winsted Fiscal Year
2015 Fee Schedule.
2. Consider a motion to approve Ordinance O-15-01 Establishing the City of Winsted Fiscal
Year 2015 Fee Schedule.
ATTACHMENTS:
Ordinance O-15-01 Establishing the City of Winsted Fiscal Year 2015 Fee Schedule.
ORDINANCE NO. O-15-01
AN ORDINANCE ESTABLISHING THE CITY OF WINSTED
FISCAL YEAR 2015 FEE SCHEDULE.
THE CITY OF WINSTED DOES HEREBY ORDAIN AS FOLLOW:
SECTION 1. MODIFICATION OF THE FEE SCHEDULE. The Municipal Code of the City of
Winsted is hereby amended by the repeal of section 106.001and the substitution
therefore of the following:
106.001
FEE SCHEDULE. The City Council of the City of Winsted hereby adopts a Fee
Schedule setting forth fees for City services, licenses, permits and/or any other items
not otherwise designated, as follows:
PLANNING & ZONING
VARIANCE
CONDITIONAL USE PERMIT
RE-ZONING
MAJOR SUBDIVISION
MINOR SUBDIVISION
SITE PLAN REVIEW
ORDINANCE AMENDMENT
COMPREHENSIVE PLAN AMENDMENT
CONCEPT PLAN REVIEW
PARK DEDICATION – PER UNIT
PARK DEDICATION – PER ACRE - C/I
ANNEXATION
FENCE PERMIT
SIGN PERMIT
ADMINISTRATIVE PERMIT
ALTERNATIVE ENERGY PERMIT
EXTERNAL SOLID FUEL-FIRED HEATING DEVICE PERMIT
ZONING LETTER
MUNICIPAL DEVELOPMENT GROUP REVIEW
BOLTON & MENK REVIEW
$250
$250
$500
$1,000
$100
$125
$300
$500
$250
$1,200
$1,400
$3,000
$40
$10
$50
$30
$30
$50
PER CONTRACT
PER CONTRACT
ANIMAL – Dog
DOG LICENSES
REPLACEMENT DOG LICENSES
NO DOG LICENSE
IMPOUND FEE
WITH LICENSE
WITHOUT LICENSE
DOG BARKING
1ST OFFENSE
$10
$5
$60
$25+ Vet Charges
$100 + Vet Charges
$60
2ND OFFENSE
3RD OFFENSE
DOG AT LARGE
1ST OFFENSE
2ND OFFENSE
3RD OFFENSE
OTHER, NOT SPECIFIED
$100
COURT DATE
$60
$100
COURT DATE
$60
LIQUOR & TOBACCO
ON-SALE LIQUOR LICENSE
CLUB ON-SALE LIQUOR LICENSE
SUNDAY ON-SALE LIQUOR LICENSE
1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE
3.2 PERCENT MALT LIQUOR “ON-SALE”
1 TO 4 DAY TEMPORARY CONSUMPTION & DISPLAY PERMIT
3.2 PERCENT “OFF-SALE” LIQUOR LICENSE
OFF-SALE LIQUOR LICENSE
CATERER PERMIT
DAY
TOBACCO LICENSE FEE
LIQUOR ORDINANCE SEMINAR [RESCHEDULE]
CONSUMPTION AND DISPLAY
$2,600
$350
$200
$75 per day
$25 per day
$25 per day
$200
$200
$75
$50
$300
$300
EQUIPMENT
STREET SWEEPING (MIN 1 HOUR)
TRUCK/SANDING (MIN 1 HOUR)
SAND/SALT
PAYLOADER (MIN 1 HOUR)
BACKHOE (MIN 1 HOUR)
TELEVISED INSPECTION (MIN 1 HOUR)
JETTER (MIN 1 HOUR)
CONVEYANCE VAC (MIN 1 HOUR)
CONES - Non-City Events
PICNIC TABLE RENTAL –PER DAY
HOURLY MAINTENANCE
MISC. EQUIPMENT
CURB CUT PERMIT
$200 per hour
$150 per hour
MARKET RATE
$200 per hour
$200 per hour
$200 per hour
$250 per hour
$250 per hour
$2 per cone
$10
$50
$50 per day
$25
WATER & SEWER
METER INSPECTION
WATER & SEWER INSPECTION
2ND WATER METER (Outside use Only-Permit Req)
2nd METER MINIMUM(Per Month)
$35
$75
$230
$2.00
METER- STANDARD
-LARGER THAN 3/4"-ALL COST TO CUSTOMER
WATER RATE(Per Thousand)
WATER MINIMUM(Per Month)
MAINTENANCE CHARGE (Per Month)
WATER TAP IN
CLEAN WATER LINES-1ST HR/25 ADDT’L/HR
SEWER TAP IN
SEWER RATE(Per Thousand)
SEWER MINIMUM-Flat(Per Month)
WATER DISCONNECT NOTICE
WATER DISCONNECT
WATER RECONNECT
SERVICE CHARGE FOR DELINQUENCY (Monthly)
VALVE SERVICE - WATER
TRUNK LINE ASSESSMENT RATES
LATE PAYMENT FEE
ILLEGAL SANITARY SEWER DISCHARGE
HAULED WASTEWATER DISCHARGE PERMIT-ANNUAL
RESIDENTIAL SEPTIC TANK DISCHARGE
RESIDENTIAL HOLDING TANK DISCHARGE
INDUSTRIAL HOLDING TANK DISCHARGE
$230
$3.24
$5.87
$2.00
$2,500
$150
$3,300
$9.10
$7.20
$50
$100
$100
$50
$50
$4,500
$5
$100 per month
$120
$48.99/1,000 gallons
$35/1,000 gallons
$50/1,000 gallons
BUILDING INSPECTION
RENTAL HOUSING PERMIT
RENTAL HOUSING PERMIT TRANSFER
ONE (1) DWELLING UNIT
MULTI-DWELLING UNIT
POLICE
TRAFFIC VIOLATIONS
SPEED
EXHIBITION DRIVING
UNREASONABLE ACCELERATION
STOP SIGN
EQUIPMENT VIOLATION
PARKING VIOLATIONS
FIRE LANE
SNOWBIRD
BLOCKING FIRE HYDRANT
NO PARKING: 2:00 A.M. – 6:00 A.M.
OTHER PARKING VIOLATION
PUBLIC NUISANCES
WEEDS & BLIGHT
AMPLIFIED SOUND IN MOTOR VEHICLE
$50/dwelling unit
$25
$50
$60
$60
$60
$60
$60
$35
$35
$35
$20
$35
$105
$60
LOUD PARTY
CURFEW VIOLATION
DUMPING TRASH
SMALL
LARGE
OPEN FIRE VIOLATION
SNOWMOBILE/ATV/UTV/GOLF CART VIOLATION
POLICE REPORTS
POLICE PHOTOGRAPH
COPIES OF DVD’S/CD’S
POLICE TRANSCRIPT-PER HOUR
PRELIMINARY BREATH TESTING (LOCAL RESIDENTS)
CIVIL STANDBY-MIN. 1 HOUR
COURT APPEARANCE-MIN. 3 HOURS
FIRE ARM STORAGE FEE
$101
$35
$73
$225
$55
$60
$.25 per page
$5
$30
$30
$5/each or $20/week
$60/HOUR
OFFICER OT RATE,
MILEAGE
$1 per day, per gun
HAY RIDE PERMIT FEE
$50
MOTORIZED GOLF CART PERMIT
$50
WINSTED VOLUNTEER FIRE DEPARTMENT (WVFD)
WVFD REPORTS
COURT APPEARANCE
$.25 per page
$50/HOUR
AIRPORT
ANNUAL IMPROVEMENT FEE
FUEL FEE-PER GALLON
HANGAR LEASE-PER SQUARE FOOT
LATE PAYMENT FEE
$200
MARKET RATE
$0.18
$10/month
HANGAR SWAP FEE
$50
LEASE INITIATION FEE
$20
GENERAL
SPECIAL CITY COUNCIL MEETING
PARK SHELTER RESERVATION
DANCE PERMIT-PER DANCE
DANCE PERMIT-PER YEAR
COPIES
COLOR COPIES
FAX TRANSMISSIONS
$400
$25
$10
$150
$0.25 per page
$1 per page
$1 per page
SCANNED DOCUMENT
NSF CHARGE
WEEDS & GRASS ADMINISTRATIVE FEE
PARK CAPITAL IMPROVEMENT FEE
CLEANING FEE PER HOUR-CITY HALL
DOCK PERMIT-ANNUAL
VOLLMER ROOM RENTAL-RESIDENT
VOLLMER ROOM RENTAL-NON-RESIDENT
VOLLMER ROOM RENTAL-DAMAGE DEPOSIT
ELECTION EQUIPMENT RENTAL FEE
M100
AutoMark
Ballot Box
Electronic Poll Books
PEDDLER’S PERMIT/SOLICITOR/TRANSIENT MERCHANTS
DAY
WEEK
YEAR
BACKGROUND INVESTIGATION FEE
SOLID WASTE HAULER LICENSE
FIREWORKS PERMIT FEE
LICENSE TO OPERATE BODY ART ESTABLISHMENT
$0.25 per page
$30
$75
$1.50/month per property
$25
$35
$30/HOUR, $150/DAY
$70/HOUR, $350/DAY
$75
$250/use
$250/use
$200/use
$150/Book
SECTION 2.
EFFECTIVE DATE. The effective date of the new 2015 fiscal year fee schedule is
January 12, 2015.
SECTION 3.
EFFECTIVE DATE OF ORDINANCE. The effective date of this Ordinance
shall be after its adoption and publication, according to law.
ADOPTED BY THE MAYOR AND COUNCIL OF THE CITY OF WINSTED,
MINNESOTA, THIS 6TH DAY OF JANUARY, 2015.
_________________________________
Steve Stotko, Mayor
Attest:
_________________________________
Deborah R. Boelter, City Clerk-Treasurer
$15
$40
$125
$10
$150
$25
$250
Meeting Date: January 6, 2015
Submitted By: Clay Wilfahrt, City Administrator
City Council Request
Subject: O-15-02 Liquor Ordinance Public Hearing
BACKGROUND:
Earlier in 2014, when the Police Department conducted liquor license checks, there was
some confusion about what the punishment is for a violation of selling alcohol to a minor.
The Ordinance reads that the first violation will result in an establishment losing its
license for one (1) day on the same day of the week that the violation occurred.
However, the Council has decided in the past to allow the establishments to choose a day
to close within a reasonable period after the violation occurs.
Allowing businesses to choose their own date has led to confusion among the businesses
and inconsistency in enforcement of the ordinance. Staff’s preference is to have a
consistent set of guidelines to enforce the ordinance.
Staff reached out to all establishments selling liquor and considered the existing
ordinance as well as the precedent the Council has set in the past few violations. Since
the Council has decided on a number of occasions to allow the businesses to choose the
date to close following a first violation, staff determined that the best day to have a
businesses’ license suspended after a first violation is on a Monday unless that is not a
day the business is regularly open, in which case the business would have its license
suspended on a Tuesday. For the second and third suspension, the license will be
suspended starting on a Thursday. This language was agreeable to all of the
establishments that have liquor licenses.
Additionally, the language of the ordinance is arbitrary in that it states “the license” is
suspended or revoked for these offenses. There are separate licenses for on and off-sale
liquor, and staff believes the intent of the ordinance is to suspend or revoke all liquor
licenses in the event of a violation. For instance, staff does not believe that the Council
would desire to continue to allow an establishment to sell on-sale liquor if that
establishment has sold off-sale liquor to a minor four (4) times in a three (3) year period.
Staff has changed the language to reflect that all licenses will be suspended in the event
of a violation to clarify this point.
The Council will need to hold a public hearing before considering approval of the
ordinance.
OPTIONS:
1) Adopt Ordinance O-15-02 to amend the Liquor Ordinance.
2) Other
RECOMMENDATION:
1) Adopt Ordinance O-15-02 to amend the Liquor Ordinance.
COUNCIL ACTION:
1) Consider a motion to adopt Ordinance O-15-02 to amend the Liquor Ordinance.
ATTACHMENTS:
1. Proposed Amendments to the Liquor Ordinance - Section 1201.16 and 1201.17
ORDINANCE NO. 0-15-02
AN ORDINANCE AMENDING THE MUNICIPAL CODE OF THE CITY OF
WINSTED CONCERNING SECTION 1201.016.G. AND SECTION 1201.017.B
THE CITY OF WINSTED DOES HEREBY ORDAIN AS FOLLOW:
SECTION 1. The Municipal Code of the City of Winsted shall be amended by repealing
Section 16 and 17 of Chapter 12 and substituting therefore the following:
1201.016.
HOURS AND DAYS OF SALE.
A. 3.2 Percent Malt Liquor. No sale of 3.2 percent malt liquor may be
made between 1:00 a.m. and 8:00 a.m. on the days of Monday through
Saturday, nor between 1:00 a.m. and 11:00 a.m. on Sunday.
(Ord. O-13-02, 6/4/13)
B. INTOXICATING LIQUOR "ON-SALE". No sale of intoxicating
liquor for consumption on the licensed premises may be made:
1. Between 1:00 a.m. and 8:00 a.m. on the days of Monday through
Saturday;
2. Between 1:00 a.m. and 11:00 a.m. on Sundays.
3. Between 8:00 p.m. on December 24th and 8:00 a.m. on
December 25th.
(Ord. O-13-02, 6/4/13)
C.
INTOXICATING LIQUOR; SUNDAY SALE; "ON-SALE".
1. A restaurant, club, bowling center, or hotel with seating capacity
for at least 30 persons and which holds an "ON-SALE"
intoxicating liquor license may sell intoxicating liquor for
consumption on the premises in conjunction with the sale of food
between the hours of 11:00 a.m. on Sunday and 1:00 a.m. on
Monday
2. An establishment serving intoxicating liquor on Sundays must
obtain a Sunday license. The license shall be issued by the City
Council of the City of Winsted for a period of one year (pursuant
to the provisions of Subdivision 3. of Section 5. hereinabove).
The fee for the license shall be established by Council
Resolution.
(Ord. O-13-02, 6/4/13)
D.
INTOXICATING LIQUOR "OFF-SALE". No sale of intoxicating
liquor may be made by an "OFF-SALE" licensee:
1. On Sundays;
2. Before 8:00 a.m. on Monday through Saturday;
3. After 10:00 p.m. on Monday through Saturday;
4. Thanksgiving Day;
5. On Christmas Day, December 25th; or
6. After 8:00 p.m. on Christmas Eve, December 24th.
E.
No person, including a licensee, employee of the license, host of a
private party or guest of a private party, shall consume, sell, or
permit the consumption of any intoxicating liquor or 3.2 percent
malt liquor in an on-sale licensed premises more than 30 minutes
after the time when a sale can legally occur.
F.
No on-sale licensee shall permit any glass, bottle, or other
container containing intoxicating liquor or 3.2 percent malt liquor
to remain upon any table, bar, stool, or other place where
customers are served, more than 30 minutes after the time when a
sale can legally occur.
G.
No person, other than the licensee and any employee, shall remain
on the on-sale licensed premises more than 30 minutes after the
time when a sale can legally occur. Nor shall any person, other
than the licensee and any employee, shall be on the on-sale
licensed premises prior to 6:00 a.m.
H.
Any violation of any condition of this section may be grounds for
revocation or suspension of the license.
(Ord. O-13-02, 6/4/13)
1201.017.
SUSPENSION AND REVOCATION. The City Council may either
suspend for not to exceed sixty (60) days or revoke any liquor license
upon a finding that the licensee has failed to comply with any applicable
statute, regulation, or ordinance relating to the sale of liquors. No
suspension or revocation shall take effect until the licensee has been
afforded an opportunity for a hearing except for mandatory revocations
provided for by law where no notice and hearing are necessary.
A. The City Council may act as a hearing body under the Administrative
Procedures Act, M.S.A. §§ 14.57 to 14.70, as it may be amended from
time to time. The City Council may act as the hearing body under that
act, or it may contract with the Office of Hearing Examiners for a
hearing officer.
B. The following are the minimum periods of suspension or revocation
which shall be imposed by the City Council for violations of the
provisions of this chapter or M.S.A. Ch. 340A, as it may be amended
from time to time or any rules promulgated under that chapter as they
may be amended from time to time:
1. For commission of a felony related to the licensed activity, sale
of alcoholic beverages while the license is under suspension, sale
of intoxicating liquor where the only license is for 3.2 percent
malt liquor, or violation of M.S.A. В§ 112.04, the license shall be
revoked.
2. All liquor licenses shall be suspended by the City Council after a
finding under division (A) that the licensee has failed to comply
with any applicable statute, rule, or provision of this chapter for
at least the minimum periods as follows:
a. For the first violation within any three-year period, at least
a one day suspension and a $500 fine.
b. For a second violation within any three-year period, at least
three consecutive days suspension and a minimum $1,000
fine.
c. For the third violation within any three-year period, at least
seven consecutive days suspension and a minimum $2,000
fine.
d. For a fourth violation within any three-year period, the
license shall be revoked.
3. For the first violation within any three-year period the suspension
shall be served on a Monday. If the business is normally
scheduled to be closed on Monday the suspension shall be served
on a Tuesday. For the second and third violation within any
three-year period the suspension shall be served on consecutive
days beginning on a Thursday. The Chief of Police or his/her
designee shall designate the date(s) the suspension will be
served.
C. Lapse of required proof of financial responsibility shall effect an
immediate suspension of any license issued pursuant to this chapter or
state law without further action of the City Council. Notice of
cancellation or lapse of a current liquor liability policy shall also
constitute notice to the licensee of the impending suspension of the
license. The holder of a license who has received notice of lapse of
required insurance or of suspension or revocation of a license may
request a hearing thereon and, if a request is made in writing to the
City Clerk, a hearing before the City Council shall be granted within
ten days. Any suspension under this division (B) shall continue until
the City Council determines that the financial responsibility
requirements of state law and this chapter have again been met.
D. The provisions of Section 1201.018 pertaining to administrative
penalty may be imposed in addition to or in lieu of any suspension or
revocation under this chapter.
SECTION 2.
EFFECTIVE DATE. The effective date of this Ordinance shall be
after its adoption and publication, according to law.
ADOPTED BY THE MAYOR AND COUNCIL OF THE CITY OF WINSTED,
MINNESOTA, THIS 6th DAY OF JANUARY, 2015.
_________________________________
Steve Stotko, Mayor
Attest:
___________________________________
Deborah R. Boelter, City Clerk - Treasurer
Meeting Date:
January 6, 2015
Submitted By:
Clay Wilfahrt, City Administrator
Subject:
Winsted Volunteer Fire Department Roof Replacement
City Council Request
BACKGROUND:
The Winsted Volunteer Fire Department (WVFD) Fire Station needs new shingles. A number of
them are curling up, cracked, and broken. In order to prevent additional damage, the roof should be
replaced. The Fire Chief contacted the original contractor on the job who indicated that the shingles
were under warranty from the shingle company, but there is no record of the shingle company on
file.
The building has been through two (2) sets of shingles in its sixteen (16) year life. The short life of
shingles led the WVFD Board to discuss the possibility of a metal roof at its last meeting. The Fire
Chief obtained two (2) quotes for the cost of installing a metal roof. The quotes are attached.
At the October 7, 2014 meeting, the City reviewed several quotes from RAM Buildings Incorporated
and Vos Construction. RAM Buildings Incorporated provided three (3) options. Option one (1)
would be for Purlin Bearing Rib (PBR), the second is for Vertical Seam, and the third is for UC7
Standing Seam. Vos Construction gave one (1) quote, for UC7 Standing Seam Panels. The Vos
Construction quote also includes the installation of gutters on the north and south sides of the
building above the overhead doors. Below are the prices of each quote.
UC7
No Gutters or Snow Guard
RAM Construction $91,351
VOS Construction $85,992
With Gutters and Snow Guard
N/A
$99,750
On Wednesday September 24, 2014 the WVFD Board voted to move forward with the UC7 quote
from Vos Construction assuming that they would warranty the gutters. Vos has indicated that there
is a warranty on the gutters.
The WVFD Board indicated that they did not desire to install snow guards if they were just to
protect the gutters; however, after staff spoke with Vos Construction, they said that the pitch of the
roof and the metal on the roof would cause large amounts of snow and ice to slide off the roof
without the guards and could potentially damage property or injure someone.
Since October 7, 2014, staff has worked with Vos to explore the possibility of putting stone coated
steel on the roof. The Decra Shingle XD stone coated steel looks more similar to buildings in the
area, will not have snow and ice sliding issues, and will deaden sounds. The roof material comes
with a 50 year warranty. Vos provided a quote for the stone coated steel with gutters for a total cost
of $91,687.
The WVFD’s Capital Improvement Fund currently has $564,831. With the purchase of the Decra
Shingle XD roof from Vos Construction, the fund would have $473,144 remaining.
Since the Stone Coated steel offers additional benefits, and it is less expensive than the original
proposal, staff recommends moving forward with this proposal.
OPTIONS:
1) Approve the quote from Vos Construction for replacement of the Winsted Volunteer Fire
Department Fire Station roof in the amount of $91,687.
2) Other
RECOMMENDATION:
Approve the quote from Vos Construction for replacement of the Winsted Volunteer Fire
Department Fire Station roof in the amount of $91,687.
COUNCIL ACTION:
Consider a motion to approve the quote from Vos Construction for replacement of the Winsted
Volunteer Fire Department Fire Station roof in the amount of $91,687.
ATTACHMENTS:
1) VOS Quote to replace roof
PROPOSAL
To: Winsted Fire Department
Date:
Project:
Attention:
Submitted By:
th
431 6 Street South
Winsted, MN 55395
12/16/14
Revised
Winsted Fire Hall – Re Roof
Chad Engel/ Clay Wilfahrt
Pat Vos
Dear Mr. Engel,
We propose the following labor and materials to complete the scope of work listed below pertaining to
the Winsted fire hall re-roof project. Scope of working includes:
п‚· Remove existing shingles down to existing wood deck.
п‚· Install Grace HT ice and water underlayment to existing wood deck.
п‚· Install new concealed fastener Decra Shingle XD roof panel
 Install new .032” aluminum seamless gutters on north and south elevation above overhead
doors. (3) closed faced downspouts are include per side.
Total = $91,687
Notes:
1. Taxes have been excluded.
2. A lifetime warranty is included on the craftsmanship and leaks of the gutters. This warranty
doesn’t cover any acts of God or accidents that may occur from which were out of the control of
the contractor.
3. A 50 year limited warranty is included on the Decra Shingle XD panel.
4. Permit, temporary restroom and dumpster is included
5. It is assumed that existing venting is of adequate design for attic condition
6. It is assumed that since the weight of the panel is approximately ВЅ the weight of a typical
architectural asphalt shingle, that the rafters will take the new dead load.
7. All mechanical and electrical work is by others
8. It is assumed that there is only one layer of shingles on the existing roof.
9. Colorguard snow retention is not required with this roof panel.
This proposal may be withdrawn by Vos Construction, Inc. if not accepted within 30 days from above date.
Payments will be paid within 30 days of invoice
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are
satisfactory and are hereby accepted. You are authorized
Signature
to do the work as specified. Payment will be made within
thirty days of invoice.
Date of acceptance
Meeting Date: January 6, 2015
Submitted By: Clay Wilfahrt, City Administrator
City Council Request
Subject: Police Department Patrol Officer Contingent Offer of Employment
BACKGROUND:
Staff has conducted two (2) rounds of interviews for the Police Department Patrol Officer
position. The first round of interviews included four (4) candidates interviewed by six
(6) panelists, including two (2) Council Members, retired Police Chief Henrich, the
McLeod County Sheriff’s Chief Deputy, Maintenance Supervisor, and Administrative
Assistant. Following that round of interviews, three (3) candidates were offered a second
interview. Those three (3) candidates were interviewed by the Mayor, City
Administrator, and the Police Chief. That panel unanimously recommended Mr.
Christopher Hirsch to the City Council.
The next step in this process will be for the City Council to extend a contingent offer to
Mr. Hirsch. The contingent offer is attached. The contingencies will be that Mr. Hirsch
passes a background check, psychological evaluation, and a drug and alcohol test. That
process is expected to take four to six (4-6) weeks. Given that timeline, Mr. Hirsch
should be able to start training in February of 2015.
Mr. Hirsch will also have to obtain his Emergency Medical Technician (EMT)
certification within one (1) year of his hire.
FINANCIAL/BUDGET:
The agreement states that Mr. Hirsch will start at Step 1 of the pay scale for the Patrol
Officer position.
OPTIONS:
1) Approve the contingent offer of employment letter to Mr. Christopher Hirsch for
the position of Patrol Officer.
2) Other
RECOMMENDATION:
Approve the contingent offer of employment letter to Mr. Christopher Hirsch for the
position of Patrol Officer.
COUNCIL ACTION:
Consider a motion to approve the contingent offer of employment letter to Mr.
Christopher Hirsch for the position of Patrol Officer.
ATTACHMENTS:
1) Contingent Offer of Employment Letter
2) Patrol Officer Job Description.
[TO BE PLACED ON THE CITY OF WINSTED’S LETTERHEAD]
January 6, 2015
Clay Wilfahrt, City Administrator
City of Winsted, Minnesota
PO Box 126
Winsted, MN 55395
Re:
Contingent Offer of Employment
Dear Christopher Hirsch:
This letter verifies the City of Winsted’s contingent offer of employment to you as a
Patrol Officer subject to your ability to accept and perform this job (see attached Job
Description), subject to your successful passing of a background, psychological, and
references check (including a criminal background check), and subject to your successful
passing of a drug and alcohol test pursuant to the City of Winsted’s Drug and Alcohol testing
policy.
Your starting title will be Patrol Officer with duties as established by the City of
Winsted as delineated on the attached Job Description, which duties and responsibilities may
change from time to time as the City Council deems necessary. You will start at Step 1 of
the pay scale and you will be eligible to receive benefits as are described in the Employee
Reference Manual and as are set forth in the applicable plan documents for said benefits and
Minnesota law.
This letter will confirm the following information which you have provided to the
City of Winsted: You do not have any type of written or oral non-competition agreement or
any other agreement which would prevent you from accepting or performing this position at
the City of Winsted. Similarly, you have not signed and/or entered into any written or oral
confidentiality agreements, proprietary information agreements, or trade secret agreements
which would prevent you from accepting this job offer and performing services for the City
of Winsted which the City of Winsted would like you to perform.
This will also confirm that the City of Winsted does not want you to bring any
proprietary information, customer lists, records, trade secrets, or any other former employer
property or third party information with you when you come to work for the City of Winsted.
All that information and property should be left with your former employer or the third party.
We do not want you to utilize any confidential or proprietary information belonging to any
third party on the City of Winsted’s behalf.
Your employment will begin on a mutually determined date. You will be employed
by the City of Winsted “at will,” meaning that either the City of Winsted or you may
terminate the relationship at any time, with or without cause or advance notice.
Sincerely,
Clay Wilfahrt
City Administrator
Enclosures:
Patrol Officer Job Description
Meeting Date: January 6, 2015
Submitted By: Clay Wilfahrt, City Administrator
City Council Request
Subject: Downtown Beautification Forgivable Loan Program Guidelines
BACKGROUND:
The City Council has budgeted $10,000 to fund the Downtown Vibrancy Commission’s
efforts to spur investment in downtown. The Vibrancy Commission has developed a plan
for a Downtown Beautification forgivable loan program for downtown buildings. The
goal of the program is to use public funding to induce private spending.
The Vibrancy Commission discussed the policy at its August, 2014 meeting and
requested the following provision be included in the policy:
В· The dollars would be loaned on a one to one matching basis
В· The dollars are forgiven 1/7th annually meaning that after seven years, the
business will not have any principal or interest owed. If the business leaves or
changes ownership, it will owe the principal and interest amount remaining.
В· There is a maximum loan of $5,000
В· The Vibrancy Commission must approve the loan for it to proceed.
Staff has sent the Downtown Beautification Forgivable Loan Program Guidelines to the
City Attorney and the City’s financial consultant. The financial consultant, Mr. Shannon
Sweeney, recommended that the City not charge interest, and that it eliminate as much
administration as possible to make the program simpler.
Attached is the policy with those revisions included. The result is a much shorter policy
with fewer requirements. Mr. Sweeney has used similar versions for Small Cities
Development projects.
The Vibrancy Commission recommended that the Economic Development Authority
(EDA) and Council approve of the attached program guidelines. The EDA recommended
Council approval of the guidelines at its December 18, 2014 meeting.
If the City Council approves the guidelines, staff would like to begin accepting
applications on January 9, 2015. The initial review of the applications will take place on
March 10, 2015 at the regularly scheduled Downtown Vibrancy Commission meeting.
Finally, staff plans to market the program in the utility bill, newspaper, social media,
cable channel, website, chamber newsletter, and any other mediums recommended by the
Vibrancy Commission, EDA, or Council.
FINANCIAL/BUDGET:
$10,000 is budgeted for this program.
OPTIONS:
1) Approve the Downtown Beautification Forgivable Loan Program Guidelines
2) Other
RECOMMENDATION:
Approve the Downtown Beautification Forgivable Loan Program Guidelines
COUNCIL ACTION:
Consider a motion to approve the Downtown Beautification Forgivable Loan Program
Guidelines
ATTACHMENTS:
Downtown Beautification Forgivable Loan Program Guidelines
CITY OF WINSTED
DOWNTOWN BEAUTIFICATION PROGRAM GUIDELINES
1.
PURPOSE
The purpose of this document is to establish guidelines for application and administration of the City
of Winsted’s Downtown Beautification Program. These guidelines are intended to insure fairness
and to avoid discrimination in the application of procedures. However, as these policies are merely
guidelines, departure from the guidelines is expected when supported by a rational basis for the
departure. Applications will be reviewed on a first-come, first served basis. The program will only
continue as long as funds are available and partial project awards may be made in order increase
the impact of the program.
2.
POLICY STATEMENT
Recognition of Needs: The City of Winsted recognizes the need to stimulate private sector
investment for the beautification of commercial structures located in the downtown. This program
has been created to provide incentive financing for the exterior beautification of commercial/mixed
use buildings in order to promote the viability of the downtown.
3.
4.
PROJECT ELIGIBILITY
3.1
Downtown Beautification Program funds can be used for a ny exterior improvements that
meet the design guidelines for downtown Winsted and have an estimated life of more than
10 years
3.2
Eligible Geographic Area: Projects must be located in W insted on 1 St N between
Main Ave W and McLeod.
3.3
Local Contractors, Suppliers, Professionals, and Financial Institutions Favored:
Projects which propose to use local contractors, suppliers, vendors, professionals, and/or
financial institutions will be favored when applications are considered by the City of Winsted.
3.4
Implementation: Construction must start within six months of loan award.
st
LOAN AMOUNT
4.1
Forgivable loans of up to $5,000 may be granted by the City upon approval of the City
Council. Applications for program funding shall be supported with evidence of the availability
of matching funds.
4.2
One-seventh of the loan amount shall be forgiven each year for 7 -years. Applicants
shall be required to repay the outstanding loan amount if they sell their building within 7
years of receiving assistance.
4.3
Applicants must match, and provide evidence of said match, on a 1:1 basis. Program funds
shall not exceed 50% of the total project cost.
4.4
There shall be no interest on the outstanding balance of the forgivable loans.
4.5
5.
Maximum Loan Per Building:
The maximum loan per building is $5,000.
REGULATIONS FOR IMPROVEMENTS
All building construction or renovation is to be in conformance with the applicable building codes,
design guidelines, and other City codes and policies.
6.
7.
LOAN SECURITY AND GUARANTEES
6.1
Applicant must be able to secure the loan with a subordinated mortgage on the property to
be improved. Other forms of guarantee may be considered at the discretion of the City
Council.
6.2
The applicant must demonstrate that the building to be improved is insured for its full
replacement cost.
TIMING OF PROJECT EXPENSES
7.1
8.
Costs incurred before the loan application has been approved may be considered as eligible
expenditures subject to financing by the City loan at the discretion of the City.
PROCEDURAL GUIDELINES FOR APPLICATION AND APPROVAL
8.1
8.2
Application and Review
1.
Any interested loan applicant should meet with City staff/consultants to obtain
information about the Downtown Beautification Program and to discuss the
proposed project and obtain application forms.
2.
A completed application form must be submitted to the City prior to review and
consideration. Applications deemed incomplete by staff will not be forwarded to the
City Council.
3.
Applications are reviewed by City staff to determine conformity to all City policies
and ordinances, and whether the proposed project will result in conformance with
the building, zoning, design guidelines, and related City codes.
Project Review:
1.
City staff/consultants shall review each application in terms of its proposed activities
in relation to its economic impact and ability to meet program goals. Staff will make
a recommendation concerning funding of the proposed project to the Downtown
Vibrancy Commission and the City Council for final approval of disbursements.
2.
After receipt of the project cost summary or estimates and the applicant’s proof of
matching funds, Staff will evaluate the project application in terms of the following:
a.
Project Design - Evaluation of project design will include review of proposed
activities, timeliness and capacity to implement.
b.
Financial Feasibility - Availability of funds, private involvement, financial
packaging and cost effectiveness.
(1)
Ratio of private funds to Downtown Beautification Program Funds
shall be determined based on project eligibility, but a minimum
threshold of $1 private funds for $1 City funds will be required.
9.
(2)
Determination of financial viability of the request.
(3)
Letter of commitment from applicable business pledging to
complete project during proposed project duration if loan
application is approved.
(4)
Proof of matching funds.
3.
All applications failing to meet the minimum threshold standards may be reviewed
on a case-by-case basis. The City reserves the right to waive certain requirements
of this program and may request additional information and documentation as
deemed necessary.
4.
Program funds will be released at the completion of the project. The applicant
will be required to provide copies of project related invoices to document total
project costs.
5.
The City Council will have final review and approval.
ORIGINATION
The loan closing will be handled by City staff and/or their designee. At the closing, one or all of the
following documents will be executed:
a.
b.
c.
Promissory Note
Loan Security Agreement
Mortgage
CITY OF WINSTED
DOWNTOWN BEAUTIFICATION PROGRAM APPLICATION
APPLICANT
ADDRESS_
CITY
STATE
ZIP
CONTACT PERSON(s)
BUSINESS PHONE
HOME PHONE
AMOUNT REQUESTED
****************************************************************************************************************
1.
Describe Project (including when it will be started and completed & estimated number of
construction or other jobs that will be created). Attach additional sheets as needed:
2.
Purpose of Loan (Describe which portions of the project program funds will be used for):
4.
Cost of Project:
A)
B)
C)
5.
Project Costs (attach plans & costs)
Other (attach description)
Other (attach description)
$
$
$
TOTAL COSTS
$
Proposed Financing:
SOURCE
NAME
TERMS
AMOUNT
A) Bank Loan
B) Cash (Equity)
C) Other
D) This Loan
$
$
$
$
TOTAL FINANCING
$
6. Attach and include the following:
A) Letter of commitment from applicant pledging to complete during the
proposed project duration.
B)
Letter of commitment from the other sources of financing, stating terms and
conditions of their participation in project.
C) A complete legal description of the property and County Parcel I.D.#.
I/We certify that all information provided in this application is true and correct to the best of my/our
knowledge. I/We authorize the City of Winsted to verify financial and other information. I/We agree
to provide any additional information as may be requested by the City of Winsted to process this
application.
DATE:
Applicant Name
BY
By
CHECKLIST
1. Application
2. Proof of Sufficient Insurance Coverage
3. Project Bids
4. Commitment letter for matching financing
5. Commitment letter for completion of project as outlined in application.
6. Complete legal description and County Parcel I.D.#.
SIGNATURE
DATE
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