Table of Contents

Table of Contents
PREFACE
Welcome to the 117th session of China Import and Export Fair (hereinafter referred to as the
Canton Fair).
Since its 101st session in April 2007, the Canton Fair has established an International Pavilion
specially tailored for overseas exhibitors. The International Pavilion of Canton Fair will be held in two
phases i.e. Phase 1 and Phase3 in the 117th session as per exhibit categories. Phase 1 will be held
in Hall 9.3 in Area B and Hall 5.2 in Area A of the Canton
Fair Complex respectively from April 15
to19th, 2015, with a total exhibition area of 15,000 square meters. Exhibits will be displayed as per
exhibit classification in three sub-sections which include Electronics and Electrical Household
Appliance, Building Material and Hardware, Machinery Equipment. Phase 3 will be held in Hall 11.2
in Area B of the Canton Fair Complex from May 1st to 5th, 2015, with a total exhibition area of 5,000
square meters. Food & Drink and Household Items will be exhibited in Hall 10.2 in Area B, and
Fabrics and Home Textiles will be in Hall 11.2 in Area C respectively.
Being developed for over 58 years, the Canton Fair has already grown to be a mature trade fair
which maintains about 200,000 loyal overseas buyers. It has become a platform for overseas
exhibitors to demonstrate company strength, upgrade brand image, and exchange latest information.
The Canton Fair will offer grand opportunities for all entrepreneurs to explore market demands,
establish face to face contact and cooperation with international buyers, as well as cultivation of the
huge potentiality of the Chinese market.
Welcome to the Canton Fair with boundless opportunities!
1
Table of Contents
PART ONE
A BRIEF INTRODUCTION TO THE EXHIBITION................................................................................... 4
CHAPTER 1 A BRIEF INTRODUCTION TO THE EXHIBITION ...................................................................................................... 4
CHAPTER 2 PARTICIPATION TIMELINE OF THE INTERNATIONAL PAVILION OF THE CANTON FAIR .............................................. 7
PART TWO
CHAPTER 1
SERVICE GUIDE AND STIPULATIONS ................................................................................................ 9
REGISTRATION SERVICE ............................................................................................................................... 9
CHAPTER 2 ON-SITE SERVICE .......................................................................................................................................... 12
CHAPTER 3 STIPULATIONS OF CONSTRUCTION MANAGEMENT FOR CUSTOM-BUILT STANDS ................................................ 18
CHAPTER 4 SERVICES AND STIPULATIONS OF STANDARD STAND CONSTRUCTION............................................................... 25
CHAPTER 5 SERVICES AND STIPULATIONS OF EXHIBIT TRANSPORTATION ........................................................................... 28
CHAPTER 6 ARRANGEMENTS AND STIPULATIONS OF STAND DISMANTLING ......................................................................... 34
CHAPTER 7 EXHIBIT ONLINE REGISTRATION ...................................................................................................................... 36
CHAPTER 8 CANTON FAIR INFORMATION SERVICE ............................................................................................................. 38
CHAPTER 9 CANTON FAIR INFORMATION SERVICE (OTHERS) ............................................................................................. 38
CHAPTER 10 HOTEL RESERVATION SERVICE .................................................................................................................... 40
PART THREE
PROVISIONS AND REGULATIONS ................................................................................................ 40
CHAPTER 1 REGULATIONS ON SAFETY AND FIRE-PREVENTION ........................................................................................... 40
CHAPTER 2 PROVISIONS OF SANITATION PROTECTION ...................................................................................................... 43
CHAPTER 3 REGULATIONS ON USE OF STANDS ................................................................................................................. 43
CHAPTER 4
REGULATIONS ON EXHIBIT MANAGEMENT .................................................................................................... 44
CHAPTER 5 CODE OF CONDUCT FOR PARTICIPATION IN THE FAIR....................................................................................... 47
CHAPTER 6 COMPLAINT AND SETTLEMENT REGULATIONS OF BEING SUSPECTED OF INFRINGING IP RIGHTS ........................ 47
CHAPTER 7 DETAILED RULES FOR EXECUTION OF COMPLAINT AND SETTLEMENT REGULATIONS FOR BEING SUSPECTED OF IP
RIGHTS INFRINGEMENT .................................................................................................................................................... 50
CHAPTER 8 RULES FOR THE PREVENTION AND RESOLUTION OF TRADE DISPUTE IN CHINA IMPORT AND EXPORT FAIR.......... 53
CHAPTER 9 NOTICE ON BADGE APPLICATION OF AGENTS FOR IPR AND TRADE DISPUTE COMPLAINT IN CANTON FAIR ......... 55
CHAPTER 10 REGULATIONS ON COMPLEX BROADBAND SERVICE OF CANTON FAIR ............................................................. 57
CHAPTER 11 REGULATIONS ON DEFAULT SETTLEMENT ..................................................................................................... 60
CHAPTER 12 GREEN DEVELOPMENT OF THE CANTON FAIR ................................................................................................ 64
PART FOUR APPENDICES........................................................................................................................................ 68
APPENDIX 1
LIST OF CONTRACTORS WITH QUALIFICATION CERTIFICATION BY THE 117TH SESSION OF CANTON FAIR........ 68
APPENDIX 2 TRANSPORT RATES FOR IMPORT EXHIBITS ..................................................................................................... 68
APPENDIX 3 SETTLEMENT PROCEDURE OF COMPLAINT ABOUT PATENT INFRINGEMENT ..................................................... 70
APPENDIX 4 PROCEDURE OF COMPLAINT & SETTLEMENT FOR TRADEMARK INFRINGEMENT IN CANTON FAIR........................ 71
APPENDIX 5 PROCEDURE OF COMPLAINT & SETTLEMENT FOR COPYRIGHT INFRINGEMENT IN CANTON FAIR ........................ 72
APPENDIX 6 PROCEDURES FOR THE PREVENTION AND RESOLUTION OF TRADE DISPUTES IN CANTON FAIR ......................... 73
PART FIVE RELEVANT FORMS ................................................................................................................................ 74
2
A1 APPLICATION FORM FOR OVERSEAS EXHIBITOR REPRESENTATIVE BADGE (INTERNATIONAL PAVILION) ........................... 74
A2 APPLICATION FORM FOR STAND CONSTRUCTION BADGE (FOR PERSONS ASSISTING IN STAND CONSTRUCTION) .............. 75
A3 APPLICATION FORM FOR STAND DISMANTLING BADGE (FOR STAFF ASSISTING IN STAND DISMANTLING) ........................ 76
A4 REGISTRATION FORM FOR PARKING PERMIT INSIDE CANTON FAIR COMPLEX ................................................................ 77
A5 APPLICATION FORM FOR VEHICLE PASS DURING STAND CONSTRUCTION (CANTON FAIR COMPLEX) ............................... 78
A6 APPLICATION FORM FOR VEHICLE PASS DURING STAND DISMANTLING (CANTON FAIR COMPLEX)................................... 79
A7 APPLICATION FORM FOR EXHIBITS CONSOLIDATION TRANSPORTATION VEHICLE PASS................................................... 80
A8 REGISTRATION FORM FOR FORK-LIFT OR CRANE LICENSE ............................................................................................ 81
A9 REGISTRATION FORM FOR HOTEL / RESTAURANT VEHICLE BADGE................................................................................ 82
B1 APPLICATION FORM FOR DRAWINGS OF CUSTOM-BUILT STAND..................................................................................... 83
B1-1 LETTER OF UNDERTAKING OF SAFE USE OF ELECTRICITY IN CUSTOM-BUILT STAND ................................................... 84
B1-2 LETTER OF UNDERTAKING OF SAFE CONSTRUCTION IN CUSTOM-BUILT STAND ........................................................... 85
B1-3 APPLICATION FORM FOR 24-HOUR ELECTRICITY SUPPLY IN CUSTOM-BUILT STAND .................................................... 86
B1-4 CHARGE CRITERIA FOR TABLES AND CHAIRS IN THE INTERNATIONAL PAVILION ............................................................ 87
B2 ELECTRICITY TARIFFS IN CUSTOM-BUILT AND STANDARD STAND................................................................................... 90
B3 APPLICATION FORM FOR MODIFICATION OF STANDARD STAND ..................................................................................... 91
B4 APPLICATION FORM FOR MODIFICATION OF LUXURIOUS STANDARD STAND ................................................................. 92
B5-1 MODIFICATION PLAN FOR STANDARD STANDS .......................................................................................................... 94
B5-2 CHARGE CRITERIA FOR SERVICE OF STANDARD STAND ............................................................................................ 95
B5-2 APPENDIX FIGURES OF RENTAL EXHIBITION APPLIANCE FOR STANDARD STANDS ..................................................... 96
B5-3 APPLICATION FORM FOR ELECTRICITY SUPPLY IN STANDARD STAND ....................................................................... 97
B6 RENTAL OF FLOWERS ................................................................................................................................................. 98
B7 APPLICATION FORM FOR BROADBAND CONNECTION..................................................................................................... 99
B8 APPLICATION FORM FOR TELEPHONES ...................................................................................................................... 102
C1 DECLARATION FORM FOR TEMPORARY IMPORT EXHIBITS ........................................................................................... 103
C2 EXHIBITS DELIVERY CONFIRMATION .......................................................................................................................... 104
C3 STAND LAYOUT PLAN ............................................................................................................................................... 105
C4 LIST OF EXHIBITS IN THE INTERNATIONAL PAVILION OF THE 117TH CIEF....................................................................... 106
D1 LIST OF FILES FOR TRADE MARK, PATENT, COPYRIGHT & QUALITY ATTESTATION ....................................................... 107
D2 LETTER OF COMPLAINT FOR IP RIGHTS (INTERNATIONAL PAVILION) ............................................................................ 108
D3 “AGENT” BADGE APPLICATION FORM ......................................................................................................................... 110
PART SIX TECHNICAL DATA .................................................................................................................................. 112
PART SEVEN COMPLEX GUIDE ............................................................................................................................. 113
LOCATION MAP OF EXHIBITION VENUE AND TRAVEL ROUTE DIAGRAM .............................................................................. 113
GUANGZHOU METRO SYSTEM MAP................................................................................................................................. 114
LAYOUT OF INTERNATIONAL PAVILION ............................................................................................................................. 115
LAYOUT OF FUNCTIONAL AREAS OF CIEF COMPLEX AREA A, B AND C ............................................................................. 117
3
Part One
A Brief Introduction to the Exhibition
Chapter 1 A Brief Introduction to the Exhibition
1. Official Fair Name
4. Venue
The 117th Session of China Import and Export
Haizhu District, Guangzhou City, China Import
Fair (hereinafter referred to as Canton Fair)
and Export Fair Complex (For details, please refer to
Part 7)
2. Hosts
Ministry of Commerce of the People’s Republic
5. Location of the International Pavilion
of China
Phase 1: Second floor of Hall 5, Area A and
People’s Government of Guangdong Province
Third floor of Hall 9, Area B (abbreviated to Hall 5.2,
9.3) (For details, please refer to Part 7)
3. Organizer
Phase 3: Second floor of Hall 10, Area B and
China Foreign Trade Centre
First floor of Hall 15, Area C(abbreviated to Hall10.2,
15.1) (For details, please refer to Part 7)
6. Exhibition Time
Preparation Time
Project
Phase 1
Stand Setting-up
Apr 10-12,2015 8:30-17:30
Move-In Exhibits of Standard
Apr 13, 2015 8:30-24:00
Apr 29, 2015 16:00- 24:00
and Custom-built Stand
Apr 14, 2015 8:30-12:00
Exhibitors should have their stand
construction accomplished by
12:00 at noon on Apr 14, 2015
when the entire complex is
closed.
Apr 30, 2015 8:30-22:00
Stand Dismantling
Phase 3
Apr 28, 2015 10:00-24:00
Apr 29, 2015 8:30-16:00
Exhibitors should have their stand
construction accomplished by
22:00 at night on Apr 30, 2015
when the entire complex is closed.
Exhibition Time
Project
Phase1
Phase3
Entrance for Exhibitors
Apr 15-19, 2015 9:00-18:00
May1- 5, 2015 9:00-18:00
Entrance for buyers
Apr 15-19, 2015 9:30-18:00
May1- 5, 2015 9:30-18:00
Time for Stand Dismantling
Project
Stand Dismantling
Phase 1
18:00, Apr 19, 2015 to 10:00 Apr
20, 2015
The complex will be open for 24
hours Apr 19, 2015
4
Phase 3
18:00, May 5, 2015 to 17:30, May
6, 2015
The complex will be open for 24
hours May 5, 2015
7. Recommended Contractor
Canton Fair Exhibition Design and Construction
Metro
Co., Ltd
Line
5
(JiaoKou
Station-Wenchong
Station): Get off at Chebeinan Station. Then transfer
Exhibitors of Custom-built stands shall choose
to Line 4 and get off at Wanshengwei Station, then
contractors with qualification certification issued by
transfer to Line 8 for the Complex
the Canton Fair. (For details see Appendix 1)
(2)By Taxi
8. Organizer Recommended Transporter
The fixed taxi start fee in Guangzhou is RMB 10
Agility Fairs & Events Logistics (Shanghai) Co.,
Yuan for the first 2.5 kilometers. After 2.5 km the rate
Ltd Guangzhou Branch
of RMB 2.60 Yuan per kilometer is added. The
BONDEX LOGISTICS CO., LTD
taximeter is located in a visible position at the front of
BALtrans International Cargo Ltd. Guangzhou
the car near the door.
Branch
(3)By Hotel Shuttle Bus
9. Transport
1. Huan Shi Mid Road (Asia International Hotel
China Import and Export Fair Complex, is
Guangzhou) to Area A of Canton Fair Complex:
located at No.382 Yuejiang Zhong Road, Haizhu
Hotels and buildings near the stop: Garden Hotel,
District, Guangzhou, China. Exhibitors can get to the
Baiyun Hotel, Crown Plaza Hotel, Holiday Inn
Complex through following means:
Guangzhou, Asia International Hotel Guangzhou,
Ocean Hotel, Friendship Store (Youyi Store).
(1)By Metro (please refer to Part 7)
Metro
Line
8
Station-Wanshengwei
2. Liu Hua Road (Dong Fang Hotel) to Area A:
(Fenghuang
Marriott China Hotel, Park View Square Hotel,
Xingangdong Station to Area A of China Import and
Landsman Hotel, Hua Qiao Hotel, Liu Hua Hotel,
Export Fair Complex or at Pazhou Station to Area B
Guangzhou Railway Station, and Guangzhou Metro
of China Import and Export Fair Complex.
Station Yuexiu Park.
Line
1
(Guangzhou
Get
off
Hotels and buildings near the stop: Dong Fang Hotel,
at
Metro
Station):
Xincun
East
Railway
3. Haizhu Square (Guangzhou Hotel) to Area B:
Station-Xilang Station): Take Metro Line 1 and get off
Hotels and buildings near the stop: Haizhu Square,
at Gongyuanqian Station. Then transfer to Line 2 and
Huaxia Hotel, Guangzhou Hotel.
get off at Changgang Station and transfer to Line 8.
Metro
Line
2
(Jiahewanggang
Station
4. Tianhe Airport Terminal (Citic Square) to Area
-
B: Hotels and buildings near the stop: Centre Square
Guangzhou South Railway Station): Get off at
(Tianhe Airport Terminal), Westin Guangzhou, Royal
Changgang Station and transfer to Line 8.
Garden Guangzhou Hotel, Grand Palace Hotel,
Metro Line 3 (Airport S. Station - Panyu Square
Clarion Star Hotel, East Railway Station, China
Station): Get off at Kecun Station. Then transfer to
Mayors’ Plaza, Zhengjia Square, President Hotel,
Line 8 for the Complex.
TEE MALL Square.
Metro
Line
4
(Huangcun
Station-Jinzhou
Please get the details from your hotels.
Station): Get off at Wanshengwei Station. Then
transfer to Line 8 for the Complex.
10. Climate
5
Guangzhou has a subtropical monsoon marine
sign of “China Union Pay” provide cash withdrawal
climate. The average temperature in April is between
via credit cards.
20℃ and 30℃. It is sunny and dry, with occasional
rains or showers.
12. Time Zone
Guangzhou is 8 hours earlier than Greenwich
11. Currency
Mean Time (+8 hours GMT)
RMB is the circulating currency in China. Foreign
currencies can be exchanged for RMB in hotels and
13. Power Supply
bank outlets. Bank of China and the ATMs with the
The voltage standard in China is 380/220V 50Hz.
6
Chapter 2 Participation Timeline of the International Pavilion of the Canton Fair
Procedures
Deadline
Phase 1
Stand application
Booking
Stand
confirmation
15th, Jan
30th, Jan
Immediately after
confirmation of
stands
Mar,
15th
Mar,31st
Decoration design
for custom-built
stands
Mar, 31st
Apr, 10th
Apr,17th
May, 2nd
Apr,14th
Apr,30th
Badge
application
Haulage of
exhibits
Exhibitor
Badge
Badge for
Stand
Construction
Advertisement
Travelling
Immediately after
stand confirmation
On-site services
Preparation (Stand
Arrangement and
Exhibit Setting)
12:00,
13-14,
Apr
29-30,
Apr
Fair participation
15-19,Ap
r
1-5,May
Stand Dismantling
(apply for badge of
stand dismantling)
Contact the Project Team of the International
Pavilion for qualification of exhibitors, submission
relevant documents and confirmation of stand
quantity and locations.
Confirmation with the Project Team for exhibition
stand and arrangement for payment. Obtain stand
number, layout and the service guide.
Visit official webpage of Canton Fair via
www.cantonfair.org.cn/cn/ international/index.aspx
To apply directly via online Easy Exhibitor system.
Have your company and products registered through the
system.
Registration
via website
Visa application
Relevant Activities
Phase 3
19, Apr
5,May
Exhibition invitation will be generated via the
Easy Exhibitor system once on-line application is
approved. Relevant visa application will be
accomplished via this invitation.
Please do contact nominated forwarders of the
Canton Fair to ensure custom clearance(Details:
http://www.cantonfair.org.cn/cn/exhibitor/115tran
sportation.pdf)
Contact qualified constructors for stand design
via:
(http://www.cantonfair.org.cn/cn/exhibitor/exhibiti
on/index.aspx)
Contacts
The Project
Team of the
International
Pavilion
China
Embassy to
various
countries
Shipping
agent
Stand
Constructors
Relevant badges and certificates will be applied
on-line via Easy Exhibitor System. Refer to
Chapter 1 in Part 2 of Service Guide for details.
The Project
Team of the
International
Pavilion
If you need to put up advertisement inside the Complex,
please contact Canton Fair Advertisement Co.
Advertisement
Co.
Various services such as hotel reservation, train tickets
inquiry, restaurant booking, traveling and transportation
will be provided to exhibitors. Details will be found via
the official website of the Canton Fair and chapter 10 of
the Service Guide.
On-site Service Spot provides services including leasing
of exhibition facilities and flowers, application for water
and electricity, installation of facilities, renewal of filed
documents and editing, storage and transportation of
exhibits and samples, portage service, international call
and broadband access etc. Please refer chapter 2 of the
Service Guide for details.
Contractors will handle procedures with Drawing
Verification Team of the Canton Fair. Find details in
Chapter 3 Custom-built Construction Management
Provisions of Part 2 of this Guide
On site negotiation, statistical work for import and
transaction, IPR protection. Refer to chapter 6 and 7 of
part 3 of the Service Guide for details of IPR protection.
Apply for badges for stand dismantling and Release
Note for Exhibits and Samples; Removal of Exhibits
and Samples.
For charge criteria, please refer to Chapter 1 of Part 2,
and for time of stand dismantling, please see Chapter 6
of Part 2
7
Tavel Agency
Co.,Ltd
Contractor
Forwarder
The Project
Team of the
International
Pavilion
Contact Details of the International Pavilion of the 117th Session of the Canton Fair
Department
the international pavilion
South-east
Asia
West Asia,
North
America,
South America
East Asia
Africa
Middle &
South Asia
Europe and
Oceania
Hong Kong,
Macao and
Taiwan
Media
Recruitment
Badges
Contact
person
Mr. Yang
Mr. Cai
86-20-89138580
[email protected]
86-20-89138571
[email protected]
86-20-89138568
[email protected]
Mr. Deng
86-20-89138588
[email protected]
Miss Peng
86-20-89138568
Mr. Huang
86-20-89138583
Mr. Guan
Miss Peng
Mr. Cai
Mr. Guan
Xia
Shaohua
Drawing Verification
team
Ye Yueshan
Relevant
person
in-charge
Relevant
person
in-charge
Xu Zhichao
& Guan
Ying
Yang
Guohui
Call Center
86-20-89138585
86-20-89138583
Service Department
Canton Fair
International Tavel
Agency Co.,Ltd
E-mail
Mr. Huang
Shen Wei
Canton Fair
Advertisement Co.,
Ltd
Telephone
[email protected]
[email protected]
cn
Security Department
Service Center for
Exhibitors
Main
responsibilities
Exhibitor
Recruitment and
promotion for
the international
pavilion
Badges for
exhibitors
86-20-89138580
[email protected]
[email protected]
cn
[email protected]
86-20-89138571
[email protected]
Translation
service
0086-20-89138662
0086-20-89138708
[email protected]
Haulage and
custom
clearance
Consultant on
Drawing
verification
Huang
Xiaoying
0086-20-89124229
0086-20-89124242
Fire Control
0086-20-89124235
Liu Xiang
86-2089138550
0086-20-89139602
Electricity
Advance
application for
modification of
standard stand
On-site
consultant
service
Fax
0086-20-89139719
0086-20-89139784
[email protected]
0086-20-89130080
0086-20-89268255
[email protected]
0086-20-8
9268285
0086-20-89268200
[email protected]
d.com
0086-20-8
9268285
Advertisement
service
Zhang
Yonggang
Flight ticket
0086-20-89268100
0086-20-89268101
[email protected]
0086-20-8
9268462
Huang
Jianfeng
Room booking,
car leasing etc.
0086-20-89268105
[email protected]
0086-20-8
9268103
Consultant and
complaint
4000-888-999 (The
Chinese Mainland)
0086-20-28-888-99
9
(Outside the
Chinese Mainland)
[email protected]
Customer
service
representati
ve
8
Part Two
persons assisting exhibitors in stand construction. In
Service Guide and
case the badge is needed, please fill in Form A2.
Stipulations
Chapter 1
Issuing Criteria:
Registration Service
One standard stand (9 ㎡) can apply for two
Stand Construction Badges.
The Registration Service Centre shall issue
Days
Charge(Yu
an/Badge)
exhibitors badges and passes of various kinds.
Contact persons for badge application: LIN Xia
1
2
20
40
3
4
60
5
80
100
86-0-13959192881, TIAN Jiaping 86-13950418908
4. Stand Dismantling Badge——applicable to
persons assisting exhibitors in stand dismantling. In
Item 1 Application and Collection Places
case the badge is needed, please fill in Form A3.
Sidewalk of Exit A to Xingangdong Station of
Metro
Line
8
for
Exhibitor
Badge,
Issuing Criteria:
Stand
One
Construction Badge, Stand Dismantling Badge,
Stand
Dismantling
Badge
shall
be
allocated for every 9 ㎡ of standard stand (RMB 20
Vehicle Pass application and badge replacement.
/badge)
5. Parking Permit —applicable to agents’
Item 2 Types of Certificate and Issuing Criteria
1. Exhibitor Badge—applicable to exhibitors for
vehicles for the entry into the exhibition halls. In case
the entry into the Exhibition Halls (Exhibitor Badge is
the Parking Permit is needed, please fill in Form A4.
also valid during the periods of stand construction
Arranging Criteria:
and dismantling). The badge can be applied on-line
One Parking Permit in underground parking lot
by exhibitors, agents, or organizer through ‘Easy
of the Fair Complex is arranged for one Agent. (RMB
Exhibitor’ of the official website of Canton Fair.
15 per day per permit);
One Coach Parking Permit is arranged for every
Issuing Criteria:
Every standard stand (9 ㎡) can apply for:
40 exhibitors, and 1 parking space is arranged for
● Three Exhibitor Badges (free) can be used for
every 3 coaches. (RMB 45 per day per parking
space)
multi-sessions (have to be registered every phase of
every session), please safe keep it properly.
6. Stand Construction Vehicle Pass and Stand
2. Exhibitor Representative Badge—applicable to
Dismantling Vehicle Pass—applicable to exhibitors’
staffs assisting exhibitors to exhibit and negotiate
vehicles during the periods of Stand Construction
business.
or
and Dismantling when the vehicles carrying exhibits
recruitment agent and fill in Form A1 if this badge is
move in and out the city of Guangzhou and the Fair
needed.
Complex. Should exhibitors require the Passes,
Charge:
please fill in Forms A5 and A6. During the periods of
Please
contact
the
200Yuan/Day/Person × Days
organizer
+
Card
Stand Construction and Dismantling, vehicles shall
Fee
leave the complex after loading or unloading exhibits.
50Yuan/Badge
No parking anywhere within the complex is allowed,
and waiting for loading within the complex is not
3. Stand Construction Badge—applicable to
9
allowed.
application and collection of Stand Construction
Charging Criteria:
Badge, Stand Dismantling Badge, and Vehicle
Stand Construction Vehicle Pass: 20 Yuan / Pass
Passes shall be submitted on-site in a unified
Stand Dismantling Vehicle Pass: 20 Yuan / Pass
manner to nominated place of Registration service
Centre by full-time certificate personnel. All the
Item 3 Application Time
badges shall be collected by full-time personnel from
● Exhibitor Badge:
the Registration Service Centre, and distribute them
Phase 1: Apr 7-17
9:00-17:00
to the exhibitors. In principle, applications from
Phase 3: Apr 8- May 3
9:00-17:00
individual exhibitor or individuals will not be
● Stand Construction Badge:
acceptable. In application, the copy of ID card shall
Phase 1: Apr 7-13
9:00-17:00
be submitted. Those who apply for the first time in
9:00-12:00
the 117th session shall further submit the original ID
Apr 14
Phase3: Apr 25- 29
Apr 30
9:00-17:00
card and could be registered only if it meets the
9:00-12:00
Criteria. Chinese Residents’ registration with the first
● Stand Dismantling Badge:
Phase 1: Apr 17–18
Apr 19
Phase 3: May 3-4
May 5
generation ID card will no longer be accepted.
9:00-17:00
2. Only after the payment of all the exhibition
9:00-16:30
fees has been made shall the exhibitor be granted
9:00-17:00
related badges.
9:00-16:30
3. In case exhibitors fail to submit application
● Parking Permit:
Apr 7- May 5
materials through Registration System due to force
9:00-17:00
majeure, upon approval of the person in charge from
● Stand Construction Vehicle Pass
Phase 1: Apr 7-13
the
9:00-17:00
Phase 3: Apr 25-30
Phase 3: May 2-5
9:00-17:00
the Registration Centre.
can
also
be
downloaded
from
the
Any failure in timely
reception of exhibition badge due to delay in
submission of application material should be
Copies of all the forms are acceptable, and the
forms
personnel
spot with the approval of the person in-charge from
● Stand Dismantling Vehicle Pass
9:00-17:00
Centre,
organizer can submit application materials on the
9:00-17:00
Phase 1: Apr 17-19
Registration
responsible by the exhibitors.
from
4. Requirements of Materials for Application
www.cantonfair.org.cn
(1)The picture and letters on the copy or
Item 4 Application and Collection Methods
scanned passport (or ID card) shall be clearly
1.In order to distribute and use badges on time,
recognizable.
the exhibitors can login on Easy Exhibitor online
(http://exhibitor.cantonfair.org.cn/en)
Apr.
shall be submitted. The photo shall be developed on
15th, to submit application for Exhibitor Badge
glossy photo paper, while the photo printed on
(including replacement and reapplication), or the
ordinary printing-paper is not acceptable. The
exhibitors can submit all materials to agents or the
picture shall be clearly recognizable and the head
organizer
for
verification
and
before
(2)A color photo (dimension: 40mm×50mm)
approval.
The
10
shall cover two third of the whole photo. The digital
magnetic field. The same card must be brought and
picture submitted directly shall be in the jpg format
registered again for continued use on subsequent
and less than100k.The photos failing in meeting the
Fair sessions. In future sessions, if staff or exhibitors
requirements shall be rejected.
have
(3) The organizer shall be responsible for
pass,
fee of RMB 200 yuan will be charged for renewal
the
after re-registration reviewed by the organizer and
application form shall be filled in, and the copy of
approved by the Certificate Service Centre.
vehicle license (original and duplicate) and the copy
5. Any badge that has been borrowed, sold,
of driving license shall be submitted.
altered or counterfeited shall be confiscated and
5. When an exhibitor submits its registration
shall not, in principle, be returned. The holder shall
materials to the organizer or recruitment agent, the
be handed over to the police and shall be placed on
copy of passport or ID card on the Application Form
shall only be
record. People involved in the above activity shall
accepted with a seal on the
not be eligible for registration for the next session or
perforation of the exhibitor or agency.
future sessions of the Canton Fair.
6. Please refer to Application Form A1-A9 for
Requirements
of
Registration
Application
identity,
written application must be submitted and an extra
exhibition badge.
vehicle
or
re-registration is considered loss of the card, a
Only qualified exhibitor shall be allocated an
for
title
Any failure in bringing the same old card for
must be checked by the organizer or the agents.
application
employer,
charged on each card.
All original copies of the IDs for first-time participant
In
different
registration for new cards is required, with RMB 50
verification of all IDs registered through the network.
(4)
a
6. In case any Badge of Canton Fair is lost,
and
including Exhibitor Badge or Staff Badge, the party
Collection.
concern shall report to the security department
Item 5 Reminders
immediately, and then register loss and reapply at
1. To strictly implement the "one person, one
the
card" principle, for participants with multiple hard
Registration
Service
Centre
with
the
documentary evidence issued by the exhibition
cards, only the most recently handled badges can be
organizer or recruitment agent. The charge is RMB
retained, while other badges shall be prohibited.
200 per document. Any false ID badge, i.e., through
2. During the Canton Fair, all participants shall
manipulated ID photos, shall be confiscated and the
use the IC cards of hard or paper materials. Staff
holder shall be handed over to the police. Without
badge and Exhibitor badge are hard cards which can
declaring the loss of the card, the holder shall be put
be used for multiple sessions after registration.
on record and shall, in principle, be ineligible for card
re-application.
3. After the Fair opens, Badge for Exclusive
Agents and Sub-agents in the International Pavilion
7. The replacement of Exhibitor Badge is allowed
and Exhibitor Badge is charged 50 Yuan for the first
only
through
online
application.
Replacement
application and 100 Yuan for replacement.
proposed prior to 00:00 inclusive Apr 15 (Phase 1)/
May 1 (Phase 3) is free; replacement application
4. Hard IC card can be used on multiple Fair
after 00:00 of Apr 15 (Phase 1) and 00:00 of May 1
sessions. Do not bend or get close to strong
11
(Phase 3) shall be charged RMB 100 Yuan per card.
Deadline for badge replacement:
Item 1 Exhibition Service
17:00, Apr 17 (Phase 1)
(1) The Service Center for Exhibitors of the
17:00, May 3 (Phase 3)
International Pavilion is set up at site of Canton Fair
8. Other badges or passes shall not be replaced
to provide exhibitors with convenient service of
or reapplied or reregistered except for Staff Badge
application for items associated with exhibition
for Exhibition Organizing Agents and Exhibitor
stands. The Centre has several project teams such
Badge.
as Recommended Contractor, Service Consultation,
9. Badge shall not be loaned, sold, or altered.
On-site Service, Standard Stand Setting-up, and
Badges confiscated by security office of Canton Fair
Transportation. All of the services are proving the
as a result of badge use violation shall not be
exhibitors of the convenient and swift access to the
reapplied, and the person involved shall be dealt
admission and registry.
with according to the related Regulations on public
Contractor for Pre- and During Exhibition
security organs and the Canton Fair.
Service: Application for modification of standard
stands
10. The badges will be confiscated and the
Address: 1+002, Area A, China Import and
badge-holder will be not allowed to enter the Canton
Export Fair Complex, No.380 Yuejiang Zhong Road,
Fair resulting from badges being used in advance or
Guangzhou.
not being registered or activated.
Time: Mar 1–May 5
11. Validity period of related badges:
8:30-17:30 for each day
Hotline: 0086-20-89139719
● Exhibitor Badge: Phase 1: Apr 8 – 10:00,
Ms. Chen
Apr 20. Phase 3: Apr 28- May 5
89139784
Ms. Guan
Fax: 0086-20-89139701
Mr. Xu
89139702
E-mail: [email protected]
● Stand Construction Badge: Phase 1: Apr
(2) On-Site Service
8-14. Phase 3: Apr 28-30
Phase 1:
● Stand Dismantling Badge: Phase 1:18:00,
Location:
Apr 19 - 10:00, Apr 20, Phase 3: 18:00 May 5-17:00
Counter No. 3, Hall 2, Pearl Promenade, Area A,
May 6.
Canton Fair Complex
12. Entrance time during the exhibition:
West side to the north gate of Hall 9, Area B,
Canton Fair Complex
● Exhibitor Badge: 9:00
Time: Apr 10-12
● Buyer Badge: 9:30
Chapter 2 On-site Service
Please refer to the Part 7: “Functional Layout of
8:30-17:00
Apr 13
8:30-20:00
Apr 14
8:30-12:00
Apr 15-19
9:00-18:00
Apr 19
Open for the whole night
until the conclusion of Stand Dismantling
China Import and Export Fair Complex Area A, B
Phase 3:
and C” for the locations of service spots described
Location during exhibition production:
herein.
12
On-site Office of Customer Service Centre,
custom-built construction, collecting constructional
outside Hall 10;
management fees, and issuing relevant construction
North Counter, Second Floor of Hall 16, Area C.
Time: Apr 28
certificates.
11:00-24:00
(2) Exhibitors of custom-built stands, after
Apr 29
8:30-24:00
receiving the stand plan, shall contact directly with
Apr 30
8:30-22:00
the contractors with qualification certification of
Location during the exhibition:
Canton Fair and visit Easy Exhibitor of the official
Counter at Hall 10, Pearl Promenade, Area B;
website of the Canton Fair to entrust the qualified
North Counter, Second Floor of Hall 16, Area C.
contractor to set up the stand. The Drawings
Verification Team of Canton Fair will not accept
Time: May 1-5
9:00-18:00
May 5
exhibitors’ direct submission of drawings.
Open for the whole night
2. Procedures of Move-in Custom-built Stands
until the conclusion of the Stand Dismantling
Please refer to Stipulations of Construction
(3) Drawing Verification Team
Management for Custom-built Stands in Chapter 3
Service covered: Custom-built Verification
herein for detailed procedures.
Location: Registration Center, Area A, China
3. Modification of Standard Stand
Import and Export Fair Complex, near Xingangdong
(1) Application deadline:
Metro station
Time: Phase 1: Mar 20- Apr 12
10:00am, 14 Apr (Phase 1);
8:30-17:00
10:00am, 30 Apr (Phase 3)
Apr 13
8:30-20:00
Apr 14
8:30-12:00
(2) Please refer to Services and Stipulations of
Apr 15-19
9:00-18:00
Standard Stand Construction in Chapter 4 herein for
Phase 3: Apr 28-30
8:00-18:00
the application scope and relevant stipulations.
May 1-5
9:00-18:00
4. Rental of Stand Equipment and Supply of
Service and Complaint:
0086-20-89124229
89124230
Electricity
89124231
(1) Please
specifications,
Services at Exhibitor Service Centre:
and
relevant
cancelled on the same day of its arrival at the stand.
10 (Phase 3)
Charge for such cancellation shall be RMB 20. From
(2) Please refer to Stipulations of Construction
the second day of the arrival of the stand equipment
Management for Custom-built Stands in Chapter 3
at the stands, no cancellation of rental will be
herein.
accepted.
Reminders:
Drawings
Verification
Team
5. Rental of Flowers
is
Please refer to Form B6 for service charges.
responsible for providing contractors of custom-built
6.
stands with consultation service and drawings
submission
criteria
(2) The rental of table and chair can be
(1) Application deadline: Mar 30 (Phase 1); Apr
The
charge
for the
stipulations of the services.
1. Drawing Verification of Custom-built Stand
(1)
refer to Form B5-2
service,
verifying
drawings
Re-input
of
Calligraphy Services
of
13
Exhibitors’
Information
and
Canton Fair will make fascia boards in
during 9:00-18:00 each day, among which only
accordance with the exhibitors’ information input in
available from 9:00-15:00 on Apr 19 and May 5.
“Registration
the
Please don’t separate the telephone from the
International Pavilion”. Exhibitors shall not cover or
original stand due to the wireless telephone number
rectify the scripts on the fascia board without prior
already bond with the stand number.
System
of
Participation
in
consent of Canton Fair. In case that the exhibitor is
The stand telephone will be returned at 15:00.
late in inputting information then requires for remedy
Please do not take away the wireless telephones,
or he may need to change the scripts on fascia
and do kindly return them to our staff.
board, the exhibitor shall apply to concerned
8. Application for Broad-Band and Connection
department of Canton Fair for written approval and
Please refer to Form B7 for the specifications,
pay relevant fees.
charge criteria and relevant stipulations for such
7. Telephone allocation
Wireless
services.
Telephones
are
equipped
in
9. Application for Overtime Work
International Pavilion of the 117th session of Canton
Stipulations on the overtime work during the
Fair, please keep it safe. Telephone Allocation: For
period of Stand Construction and Dismantling:
custom-built stand, 1 telephone is equipped for the
(1) With the Construction Certificate, contractors
area within 4 connecting standard stands of a same
of
company, 2 telephones for the area of 5-7
Apr 8th, however advance construction shall not be
session of Canton Fair (see B8 of relevant forms in
allowed on that day.
the attachment) and apply to On-site Office of
(2) During the Phase 1 of Stand Construction,
Customer Service Centre or Communication Section
exhibitors or contractors of custom-built stands
(Address: A618 of Administration Office) 5 days prior
should submit written application for overtime work
to the opening date.(For inquiry:020-89139468) For
to International Pavilion of the Service Centre before
standard stand, with regardless of the stand
16:00. The overtime work will not be permitted
modification, the number of telephones is equipped
without prior consent of the Service Centre. From
according to the number of the standard stands
10-12th Apr, overtime work is permitted until 22:00.
within the scope, and telephone is installed in the
On 13th Apr, the Complex will open until 24:00. The
stand of the smallest sequence number. The
Phase 3 preparation will run night operation that
telephone service is provided as a package
call.
Stand
up custom-built stands between 17:00 to 22:00 on
Application Form for Wireless Telephones of the X
domestic
for
permitted to move in the materials used for setting
required by custom-built stand, please fill in
and
apply
well as for the overtime work of the day. It is
connecting standard stands. If extra telephones are
call
can
Badge usable on the date of Apr 8th (Phase 1), as
and 4 telephones for the area of more than 10
local
stands
Construction Vehicle Pass and Stand Construction
connecting standard stands, 3 telephones for 8-10,
including
custom-built
does not apply for overtime.
For
Reminders:
international call business, please refer to Counter 3,
(1) All materials for stand setting up and all
Hall 3 in the Pearl Promenade of Area A.
exhibits shall be moved out of the exhibition halls
Telephones communication will be available
prior to 10:00, 20 Apr, 2015. Stand construction
14
materials and exhibits to be returned shall be
authorized by the Canton Fair will dismantle the
delivered to supervised locations nominated by the
distribution boxes and sign on the deposit bills held
customs.
by exhibitors or contractors of custom-built stands
(2)No
application
for
postponing
Stand
for
confirmation.
Should
exhibitors
have
any
Dismantling after 10:00, 20 Apr shall be accepted by
inquiries, please contact the Service Center for
Canton Fair who will reserve the right to claim from
Exhibitors of the International Pavilion.
the exhibitors for any damages or losses caused by
2. Deposit for stand clearance: Exhibitors or
such delay.
contractors of custom-built stands should notify the
Service Center in the International Pavilion upon the
10. Payment
completion of stand clearance. Canton Fair will
Only RMB in cash or payment by credit card
accordingly assign relevant staff to inspect the
shall be accepted in the Service Center for
cleared stands and confirm the accomplished work
Exhibitors of International Pavilion.
by signing on the deposit bills. Only if the relevant
Stipulations of Service
staff signs on the deposit bill, can the exhibitor or
1. Parts of the services may not be provided
contractor apply for the refund of deposit for stand
due to insufficient stocks, the lack of resources or
clearance.
demand overtops the warning limit.
2. The services available shall be fulfilled within
With the deposit bills confirmed and signed by
two hours after full payment has been made by the
the authorized persons, the exhibitors or contractors
exhibitor (except for the peak hours on Apr 13-14 for
of custom-built stands could be refunded the deposit
Phase 1 and Apr 29-30 for Phase 3).
at the Service Center for Exhibitors of the
3. During the busy hours on 13-14 Apr and
International Pavilion from 17:00 Apr 19 to 10:00 Apr
29-30 Apr, it may take longer time to fulfill the
20 (Phase 1), 17:00 May 5 to 11:00 May 6 (Phase 3).
required services. The exhibitors are therefore
Failing in execution of such procedures in the
advised to wait patiently and try to avoid applying at
specified service time, the exhibitors and contractors
peak hours.
could contact the Service Center for Exhibitors of the
4. Exhibitors dissatisfied with the on-site service
International Pavilion and withdraw the deposit as
could lodge a complaint by dialing the service and
per their instructions.
complaint numbers.
5. Deadline for applying for the aforesaid
Item 2 Exhibit Transportation, Storage and Portage
services will be 19 Apr 2015 for Phase 1 and 5 May
Canton Fair will recommend BONDEX Logistics
2015 for Phase 3, except for those whose
Co.,
application deadlines have been specified.
Ltd.,
BALtrans
International
Cargo
Ltd
Guangzhou Branch, and Agility Fairs & Events
Services of Stand Dismantling: Refund of Deposit
Logistics (Shanghai) Co., Ltd Guangzhou Branch to
After returning the rented equipment or clearing
be the transporter to take charge of exhibit
the stand, the exhibitors should submit the deposit
transportation,
bills to the concerned staff of Canton Fair for
storage,
customs
clearance,
inspection and quarantine, and portage of the
confirmation in signature.
exhibits of the International Pavilion, China Import
1. Distribution box: Electricians assigned and
and Export Fair Complex. The exhibitor can ask for
15
detailed Transportation Service Guide from the four
throughout this session of Canton Fair
transporters directly or visit www.cantonfair.org.cn.
(3) Other complaints.
On-site Service Spot: North side of Hall 9.3 North
Item 5 Property Loss Registration and Claim of Lost
Entrance, Area B, China Import and Export Fair
Articles
Complex for Phase 1
Service Department: Security Section of the
Service Desk on West side of North Entrance to
Security Office of Canton Fair:
Hall 10.2, Area B, China Import and Export Fair
Service spot: Room 238, 2/F, Hall 10, Area B,
Complex for Phase 3
China Import and Export Fair Complex
On-site Service Time: Apr 9-20 (Phase 1)
Service Time: Apr 15-19, May 1-5 9:00-18:00
Apr 28- May 5 (Phase 3)
On-site
Service
Service Tel.: 0086-20-89138768
Tel.:0086-20-89131168,
Service Scope:
89129445,
(1) Registration of the exhibitors’ property (including
89129472,
personal properties such as laptops, mobile
89129260
phones and the like, and exhibit samples) lost
Please refer to Services and Stipulations of Exhibit
inside the exhibition venue and the claim of lost
Transportation for detailed information stipulated in
articles.
Chapter 5 herein.
(2) Loss registration and claim of Exhibitor
Badges.
Reminders:
Item 3 E-Commerce Service
E-Commerce Centre is located at Pearl River
(1) Exhibitors should take good care of their
Promenade, providing with broadband Internet
Exhibitor Badges, personal properties and exhibit
access, fax and document printing.
samples.
Item 4 Complaints for IPRs and Trade Disputes
A
Reception
Station
of
Complaints
(2) Computer locks will be free offered to
and
exhibitors with laptop. The exhibitors should apply
Settlements for IPRs and Trade Disputes has been
for such locks from the on-site security of
set up by Canton Fair in the exhibition venue.
International Pavilion.
Service Spot:
(Area A) East and West Side of Central Hall, Hall
6-8
Item 6 Foreign Exchange Service
Tel: 020-89120886
Bank of China and China Construction Bank will
(Area B)Room 112-115 Complex Zone, Area B
offer foreign exchange service in the exhibition halls.
Tel: 89061306
Service Spot:
(Area C: No trade dispute is accepted.) Counter
in 14.4-1, 14.4-2, Area C
● Bank of China: Counter 1&2, Hall 3, Pearl
Tel: 89075919
River Promenade, Area A; Counter 1, General, Pearl
Service Time: Apr 15-19, May 1- 5 9:00-18:00
River Promenade, Area B.
Scope of Complaints:
● China Construction Bank: Counter 5, Hall 4,
(1) Trade disputes and contract performance issues
Pearl River Promenade, Area A; Counter 1&2, Hall 9,
for contracts signed in the Canton Fair (including
Pearl River Promenade, Area B.
issues of product quality).
(2)
Complaints
about
Service Time: Apr 7- May 5
IPRs
Reminders:
infringement
16
9:00-18:00
To facilitate the foreign exchange process, the
Pearl Promenade Area C 14.3-1
aforesaid two banks have set up ATMs capable of
Tel: 0086-20-89071034, 89071035
foreign exchange service in the functional service
● Ticket Booking:
area of the exhibition. Exhibitors are advised to use
Counter 1, Pearl River Promenade, Exhibition Hall
ATMs so as to save time.
3 Area A
Tel: 0086-20-89130099
Counter 1, Pearl River Promenade, Exhibition Hall
Item 7 Catering Service
6 Area A
There are catering service spots inside the
Tel: 0086-20-89130076
Counter 4, Pearl River Promenade, Exhibition Hall
exhibition halls to serve food of various kinds such
10 Area B
as Chinese food, Western-style food, Muslin food
Tel: 0086-20-89131443
Pearl River Promenade, Exhibition Hall 16 Area C
and fast food like McDonalds. Please refer to
Tel: 0086-20-89071011
Appendix 4: the Functional Layout of China Import
Pearl
and Export Fair Complex Area A/Area B/Area C for
Promenade
Area
A
8-4,
Tel:
0086-20-89130239
details.
Service Time: Apr 15-19, May 1- 5 9:30-18:30
Reminders:
Service Scope:
(1) Food providers in Canton Fair are all subject
(1) Ticket booking for international air;
to strict inspection and approval of Guangzhou Food
(2) Ticket booking for Guangzhou-Kowloon
and Drug Administration of People’s Republic of
Express Train;
China. Would the exhibitors rest assured that the
(3) Supplementary service for business travel
food served by those providers are safe.
within P.R.China.
(2) To protect their own health, exhibitors are
not advised to buy food from any catering suppliers
Item 9 Translator & Interpreter Service
outside of the exhibition halls or to bring that food
Canton Fair provides exhibitors with the service
into the halls. Exhibitors shall be responsible for all
of hiring translators and interpreters with different
consequences arising therefrom.
languages mainly including English, Spanish, Italian,
Russian, Japanese, French, Arabic, etc. In case that
Item 8 Business Travel and Ticket Service
translators and interpreters of other languages are
Canton Fair International Travel Agency Co. (Ltd.)
required, the Canton Fair will make arrangements for
shall be able to arrange business travels and offer
the
tickets booking service for exhibitors.
interpretation services are only provided inside the
Service Spot and Tel:
●
Business
Travel,
exhibitors
with
efforts.
Translation
and
Complex during the Fair time.
Hotel
Booking
and
Service Spot: 2nd floor, Buyers’ Registration Office,
Interpretation:
West side of Area A; 2nd floor, Buyers’ Registration
Pearl Promenade Area A 2-5
Office, East Side of Area B
Tel: 0086-20-89130205, 89130207
Service Time: Apr 14-19, Apr 23-27, May 1-5
Pearl Promenade Area A 5-2
9:00-18:00
Tel: 0086-20-89268110
Service Tel.: Non-Fair time: 0086-20-89138662,
Pearl Promenade Area B 13-1
89138708,
Tel: 0086-20-89130196, 89130197
Fair time: 89130185, 89120096
17
Service Email: [email protected]
wooden structure or with materials which are
different from those used in the standard stands.
Charge Criteria:
● English interpreter: RMB 400-600 Yuan each
Item 2 Contractor of Custom-built Stands
person per day of 9 hours (including 1 hour for
Exhibitor shall entrust the contractors with
lunch).
qualification certification of the Canton Fair to design
● Japanese, French, Russian, Spanish, Italian or
and
set
up
the
stands.
Contractor
without
Arabic interpreter: RMB 500-700 Yuan each person
qualification certification of the Canton Fair shall be
per day of 9 hours (including 1 hour for lunch).
prohibited to undertake such project or construction
Reminders:
We
works. The design and drawings submitted by such
provide
online
translation
reservation
contractor without qualification certification will be
service from 15th Mar to 5th May. Please visit
( http://www.cantonfair.org.cn/cn/interpreter/
rejected by the Drawings Verification Team of
index.shtml) to reserve translation service if you
certification are listed “Construction of Custom-Built
need.
Stands” of Canton Fair official website.
Canton
Fair.
Contractors
with
qualification
Reminders
Item 10 Medical Treatment
Any Agreements between the exhibitor and his
Service Time: Apr 10- May 5
entrusted contractor shall be deemed to be contracts
Service Location: Counter 4, Hall 9, Pearl River
of the two parties only. Any incidents, accidents or
Promenade, Area B / Counter 1, Hall 4, Pearl River
disputes hence arising shall be subject to the legal
Promenade, Area A
procedures by the two parties involved, and Canton
Fair shall assume no responsibilities for such
Service Tel.: 0086-20-89124120, 89130120
consequences.
Item 11 Reception of Complaints of Services
Item 3 Submission Time and Contact
1. Submission Time
Service Spot: Reception Counter of Complaints
Phase 1 Mar 15-30;
for Service (Room 9B-09 in Area B)
Phase 3 Mar 15- Apr 10
Chapter
3
Stipulations
of
The submission is due on Mar 30 for Phase 1
Construction
and Apr 10 for Phase 3. Please submit through Easy
Management for Custom-built Stands
(For
raw-space-exhibitors
and
their
Exhibitor; submissions in paper or email are not
entrusted
accepted.
contractors of custom-built stands)
2. Contact (Drawing Verification Team)
Tel: +86-20-89124229 89124239 89124245
Item 1 Custom-built Stands
Refer to the stands, on rental raw space
Item 4 Application Procedures for Custom-built
( minimum 36 ㎡ ), that exhibitor entrusts the
Stands
contractor with qualification certification of the
1. One-storey Structure
Canton Fair to set up and decorate either in the
Contents of Application
18
(1)
Application
Form
for
Drawings
Areas between 4 and 5 standard stands: two
sets of table and chair;
Areas between 6 and 8 standard stands: three
sets of table and chair;
Areas between 9 and 12 standard stands: 4
sets of table and chair;
Areas of 13 or greater than 13 standard stands:
five sets of table and chair.
Please refer to table B1-4 for details of tables
and chairs
(2)Mode of Application: The constructor of
Custom-built Stands shall choose the style and
quantity when submitting drawings on line.
of
Custom-built Stand (Form B1);
(2) Three-dimensional color drawings of design
proposals;
(3) Plan and elevation of design proposals
(Including
detailed
dimensions
and
material
specifications);
(4)
Application
for
electricity
supply
in
custom-built stand should attach the following
materials:
(i) Clear and detailed drawings of Electric
Distribution System indicating the gross power,
current rating, voltage (220V/380V) of the master
Reminders:
switch and model of leakage protection switch, as
All the above mentioned drawings and written
well as the wire model and laying-out pattern and
instructions shall be submitted by the applicants
electric equipments.
through Easy Exhibitor online, but the paper
(ii) Accurate Plan
of Electric Distribution
drawings of two-storey stands shall be submitted at
indicating the location of the main distribution box as
the same time according to the Canton Fair’ s
well as the types, power and locations of lightings.
management requirements for the two-storey stand.
Verification Procedures:
(iii) The copies of valid operation certificates of
electricians who work for the custom-built contractor
(1) The custom-build contractor’s response will
and the list of on-duty electricians as well as their
be given within 5 working days after the Drawings
operation certificate codes and telephone numbers.
Verification Team received the application materials.
(Form B1-3)
The qualified of declaration materials will report to
(ⅳ) Letter of Undertaking on Safe Use of
Drawing
Electricity in Custom-built Stands (Form B1-1)
Verification
Team
by
custom-built
contractor for audit record
(v) Letter of Undertaking of Safe Construction in
(2) The Drawing Verification Team will release
Custom-built Stand (Form B1-2)
the verification results on Canton Fair’s website
(5) The construction drawings (including the
where submission units can inquire those results via
structure and panel point drawings) shall be
Easy Exhibitor at www.cantonfair.org.cn
provided by construction and design institution
(3) For those unqualified drawings, within five
(office) with qualification certification of structure
days after receiving the verification paper, the
designs (Note: only applicable to the two-storey
contractor should re-submit them pursuant to the
custom-built stand setup).
verifying suggestions.
6. Application for table and chair accessories for
Custom-built Stands:
(1)Criteria:(table and chair shall be arranged
as per area of the custom-built stand)
:
Areas smaller than 3 standard stands: one set
of table and chair;
Notes: For the stands whose design drawings
are not approved in due time, the contractors shall
not be permitted to commence relevant construction
works.
Move-In Procedures and Formalities of Stand
19
Construction
the contractor to connect wire to the nominated
(1) Inquiry on-line or refer to the Drawings
distribution box. Electric connection shall only be
Verification Team to confirm that the custom-built
carried out by the electricians of Canton Fair. And
stands drawings have been approved.
the electricians of Canton Fair will be responsible for
(2) According to your Drawing Approval Number,
electric connection.
Name of your Contractor Company and the name of
Relevant Requirements:
your Exhibitor Company, to pay up the construction
(1) Designed and setting-up height of the stand
management fees, cleaning and collection of
shall not exceed 4.5 meters and its vertical
materials trash and electricity fee to the Drawings
projection shall not overrun the rented raw space.
Verification Team.
(2) Stand structure shall be designed to be firm
Charge Criteria

and safe in order to avoid any accident arising from
Construction management fee: RMB 25
stand collapse.
Yuan/Phase/M2 (net area of stands)

2. Two-storey Structure
Construction management fee RMB 45
Yuan/Phase/M2 (N net area of stands)
Applicable Scope

Deposit of stand clearance: RMB 500/9M2
Only the following requirements are met

Electricity fee: refer to B2
simultaneously shall the exhibitor be allowed to

Fees for unified cleaning and collection of
apply for setting up two-storey stand:
materials trash: RMB250/9M2
(1) The height (from ground to device layer) of
(3) Apply for Construction Certificate.
the exhibition hall in which the stand locates shall be
(4) Apply for Stand Construction Badge and
above 7.5 meters (7.5 meters included)
Vehicle Pass for Stand Construction.
Procedures
shall
be
(2) The stands shall be located in the
carried
out
in
the
custom-built zone.
Registration service Centre with the Construction
(3) The net area of stand shall be above 72 M2
Certificate and completed Form A4.
(including 72 M2), i.e., above 8 standard stands
(5) Verification for Stand Fire-prevention
(including 8)
Subsequent to completion of stand construction,
(4) The stand shall not directly adjoin the other
the stand shall be under joint inspection of personnel
stands (to be isolated) or open at three sides.
from Fire-prevention Department of Canton Fair,
professional
electricians
and
personnel
For
of
other
concerning
formalities
application
and
charge
content,
criteria
verification
Guangzhou Public Security and Fire-prevention
procedures and move-in procedures, please comply
Bureau. Once meeting the standard, the stand can
with the corresponding regulations stipulated in
be electricity connected and then be put into use.
construction of one-storey custom-built stand.
(6) Formalities of electric connection
Relevant Requirements
Upon completion of stand construction and
(1) Maximum height for one-storey stand and
approval
of
fire-prevention
and
power
safety
two-storey stand shall be 4.5 meters and 6 meters
inspection, Canton Fair will assign electricians to
respectively in Area A and B; two-storey stands shall
confirm “Registration Form for Use of Electricity in
not be allowed in Area C and height of one-storey
Custom-built Stands” and to guide the electrician of
stands shall not be over 4.5 meters. Vertical
20
projection of all stands shall not overrun the raw
preparation and stand dismantling.
space.
(4)Confirmation: The drawing verification team shall
(2) Design and setting-up area of the second
confirm the list of Green Custom-built Stands
storey shall not exceed that half of the bottom storey
through the drawing verification system according to
and shall not be less than 27 M2.
the on-site investigation results.
(3) The total of designed dead loading and live
(5) Result announcement: The proportion of Green
loading of the stand shall not exceed the maximum
Custom-built Stands shall be announced on the
floor loading limit of 1500KGS/M2.
official website of the Canton Fair on the second day
(4) Stand structure shall be designed to be firm
after
closure
of
every
session.
The
Green
and safe in order to avoid any accident arising from
custom-built stand rate of each constructor shall also
stand collapse.
be disclosed on closure of the Canton Fair.
(5) The bottom storey shall be equipped with
hung 6-kilogram powder fire extinguisher in a
Item 6 Safety Guidance for structure of custom-built
criterion of every 20 M2 with one fire extinguisher,
stands
20-30 M2 with two, and so on.
Strength of the structure of custom-built stands
should be able to meet the required loading capacity
Item 5 Application and verification process for Green
to ensure the overall structure intensity, rigidity,
custom-built stands
stability and fastness of all joinings. Details are as
(1) Application: Custom-built Stands constructors
follows:
shall decide whether to choose Green Custom-built
1. General requirements (applicable to both
Stands when submitting drawings on-line and fill in
one-storey and two-storey custom- stands)
relevant forms. Custom-built Stands constructors
1) The bottom width of the main wall of the
can participate in award contest on recommendation
structure should be wider than 120 mm to ensure the
of the exhibitors and choose "Award of Green
connection area between the wall and the ground;
Custom-built Stands " in the application web page.
crossbeam should be installed on top of large span
(2) Primary verification: All drawings shall be verified
walls over 6 meters and the steel frame as well as a
by
supporting pillar underneath.
the
Primary
Verification
Team,
the
Power-consumption Verification Team and the
2) The drawings of detailed connections
Fire-proof Verification Team from their respect
between tops and crossbeams should be provided
perspectives pursuant to criteria stipulated for Green
for all custom-stands which require crossbeam
Custom-built Stands by the Canton Fair. Candidate
joining on tops. The structure strength should meet
for Green Custom-built Stands award can only be
the required loading capacity.
recommended provided that these three teams are
must be fabricated in steel and joined tightly. The
all consent.
joinings for the pillars should be fastened with bolts
(3) Verification:The on-site investigation team for
and
Custom-built Green Stands shall carry out on-site
forbidden.
nuts
where
pilling-up
or
The crossbeam
colligation
are
investigation in the exhibition halls to these stands
3) Toughened glass should be used for stands
according to the name list offered by the Drawing
decorated by glass and the strength and thickness
verification
(screen wall glass must be thicker than 8 mm )
system
during
periods
of
stand
21
should be guaranteed. The fabrication modes should
used for the pillar base of the two-storey stands
be reasonable and reliable and steel frames or
which should be fastened by high-strength bolts and
professional metal frames must be used to install all
nuts with hard plastic bearing to the ground as to
the glass components. Elastic bearings should be
prevent horizontal sliding.
employed amongst the frames, metal parts and
4) The railings height of the two-storey stands
glass materials to ensure safe use of these items;
should be higher than 1.5 meters and the handling
Clear signs must be put on all large glass to avoid
sides of the railings should be arc-shaped to prevent
collisions; Structure supporting pillars and walls of all
goods from sliding down from the railings.
glass platforms should be fixed beneath the
5) The bearing capacity of the upper part of
platforms and stands structures should not be
the two-storey stands should be greater than 400kg/
installed directly upon the smooth surface of the
㎡ and only used for business negotiation or rest
glass.
purposes. Its main function is not for exhibit display.
4) Steel pillars should be of over 100 mm
Number of people on the stands should be strictly
diameter un-welded materials and their bottom to be
controlled.
welded on the base. The upper portion should be
welded to flanges so as to increase the bearing
Item 7 Provisions of Construction Management
areas of the pillars.
1. Stand construction should be executed in
2. Special requirements for two-storey stands
times stipulated herein. Advance application shall be
1) The construction detailed drawings of
made in case that overtime work is needed. Such
two-storey stands should be provided by qualified
works can be executed provided that approval has
Construction and Design Institution (Office) with
been granted by the Drawing Verification Team of
seals from structure engineer of 1st grade national
the Canton Fair.
level
and
relevant verification
report. Further
2. Stand construction shall be executed strictly
materials include:
in accordance with the verified design drawings. No
① Layout: plan of power distribution (indicating
variation of the stand shall be allowed unless prior
the location, types, and laying-out patterns of lamps,
consent is given by fire-prevention personnel of
lights, and the main distribution box).
Canton Fair.
② Power distribution system (indicating the
3.
The
Construction
Certificate
shall
be
gross power, current rating and voltage of the
displayed at a prominent place in the stand.
master switch, as well as the wire model and
Construction works shall not overtop the scope
laying-out pattern).
specified in the aforesaid certificate.
③ Structure drawings of pillar for two-storey
4. The design and setting-up materials should
stands (indicating static and dynamic technical
be non-combustible. Materials, such as grass,
loading data).
bamboo, vine, paper, bark, foam, reed, inflammable
2)
Steel structural materials should be
plastic board, inflammable carpet, cloth and board,
employed for the two-storey stands to fasten the
will not be permitted to use as building materials. In
stands especially for the bearing components and
case that inflammable material must be used due to
connect to the ground for protection.
special reasons, the contactor shall obtain prior
3) Ground-beam connection modes should be
written approval from Canton Fair and adopt
22
appropriate fire-prevention measures in this case.
decoration with no advertisement painted on the
The material shall only be used upon acceptance by
exterior surface.
Canton Fair.
12. Temporary use of electricity during the
5. Cutting machines, electric saw and paint
spraying
machines
are
not
allowed
on
period of stand construction shall be subject to
the
regulations on temporary use of electricity.
construction site. In case the operations actually
13.
The
electric
materials,
facilities
and
need to use flammable and explosive goods such as
equipment applied in the stand design shall have
thinner, alcohol and chloroprene glue, the quantity of
been certified by the mandatory 3C of the People’s
one day’s dose shall be taken into the site and out of
Republic of China. All
the site after the construction finishes on that day.
equipment inside the stands shall installed by
electric facilities and
6. Operations that involve welding (electric
electricians recorded on files of Canton Fair, and
welding and gas welding) and open fire are not
such operations shall comply with the fire prevention
allowed within the complex.
provisions of the People’s Republic of China as well
7. It is not permitted during the construction to
as the following requirements of Canton Fair:
damage or alter any fixed facilities inside or near the
stand.
Fixation
or
suspension
on
any
(1) Distribution box inside the stand shall be
fixed
equipped with 30mA earth leakage protective device
installations in the hall shall be forbidden. No
and be installed at a conspicuous and safe place of
decoration or hangings on ceilings over the stands
above 20 ㎝ distance from the ground.
shall be allowed.
8.
(2) Protective switches of different levels shall
Fire-prevention
facilities,
power
supply
be installed for non-machinery electricity supply with
facilities, communication facilities and the like within
three-phase whose load should exceed 20A; as for
the confines or vicinity of the stands shall not be
non-machinery electricity supply with single-phase
covered during the construction, and shall be kept in
whose
safe or operable of a minimum distance of 60 CM
three-phase-five-wire electricity supply shall be
with indicating labels stick in proper positions.
applicable. Electricity load in stands shall be
9. Distribution box shall not be covered by
load
should
exceed
16A,
a
balanced in case a three-phase electricity supply is
Stand construction settings unless a manhole larger
adopted.
than the distribution box is reserved for opening
(3) The maximum electricity load of 63A socket
distribution box and handling failure.
shall be of 80% (50A) of its designed capacity.
10. No part or full capping to the stand will be
Therefore, a special notice should be given in the
allowed during stand construction unless prior
time of application for electricity supply in case that
approval is obtained from the Fire Prevention
the rating electricity in the distribution box of the
Department of the Canton Fair and proper security
stand is greater than 50A, or, electricity consumption
measures
prevention
by single machine is greater than 50A. Canton Fair
measures include, for instance, capping with
shall consequently allocate power as per application
leakage materials and equipping a 6-kilogram
condition.
are
adopted.
The
fire
extinguisher of palace-lantern style in every 20
M2.
(4) Explanation should be given to electricity
11. The exposed parts of the stand’s back and
supply used by frequency conversers, silicon
side should be subject to interior-exterior surface
controlled controllers, stage light modulators and
23
amplifiers, and peak value current must be indicated.
shall be certified by the mandatory 3C of the
Power capacity of machinery shall be provided and
People’s Republic of China. Fire-prevention and
start-up
heat insulation measures shall be adopted for
current
must
be
noted.
The
above
mentioned equipment shall adopt independent
separate ballast.
circuit electricity supply.
(11) Convector radiating holes shall be reserved
(5) 24 hours electricity supply for exhibition
for advertising light cases and lamp stands installed
equipment should be separately applied. Special line
in the stands.
must thus be arranged in the stand without any
(12) High-power lightings with a power rate
hidden troubles and equipped with appropriate and
above 500W shall not be used in the stands. Use of
reliable protective switches. Canton Fair shall not be
high-power lightings with a power rate below 500W
responsible for any consequences arising from any
(iodine-tungsten lamps with a power rate above
breakdown of the protective switch in the venue
100W for example) shall be equipped with shields
caused by errors of the equipment and lines in the
complying with fire-prevention safety requirements
stand; Insurance should be purchased for all
of P. R. C. and such lightings shall be installed on
precious exhibits and be guarded by professional
incombustible stand components.
persons.
(6)
(13) As for concealed electric parts of the stand,
Wires
used
should
be
of
ZR-BVV
contractors
shall
actively
contact
professional
(flame-retardant double-plastic-coated copper wire)
electricians assigned by Canton Fair for safety
and shield wire. Twisted and aluminum wires are
inspection before covering.
forbidden.
(14) The current rating of master switch in the
(7) Cable wire passing through the aisles inside
distribution box shall be identical to or below the
the venue must be captured in metal tube and
current amount applied in B1-3
non-inflammable plastic tube and covered. There
should
be
distinct
warning
signs
for
(15) The number of electrical installations
such
(include luminary and socket) under each protection
arrangement.
loop in the lighting power distribution shall not be
(8) Wires should not be exposed. There must be
more than 25, and the total volume shall be less than
no interfaces on the wires passing through floor and
3KW or 16A current.
carpet in the stand and hidden inside the decorating
(16) Equipment such as computer and precision
materials of the stand. Those wires shall be kept in
instrument are suggested to come with an ups
metal tube and non-inflammable plastic tube.
protection. Exhibitors are at their own risk of any
(9) All electric return circuits shall be equipped
data lost or equipment damage caused by power
with protective ground wire. Effective electric bridge
interruption.
must be installed for lightings in the stands and
14. All stand construction works shall be subject
electric appliances which may directly contact to
to the supervision and inspection of personnel of
leakage metal protective tube and components.
Fire-prevention and Security Department of Canton
Those electric devices should also be safely
Fair, nominated professional electricians and
earthen.
personnel of Guangzhou Public Security and
(10) The ballast and trigger of lightings such as
Fire-prevention Bureau pursuant to the
cylindrical lamps, quartz lamps and daylight lamps
Fire-prevention Document, relevant regulations
24
herein defined and Provisions of Safety and
telephone, a rubbish cabin and carpet.
Fire-prevention in Chapter 1 of Part Three herein.
For those who do not comply with the safety
Configuration for Standard Stand of the 117th
requirements or embracing any hidden safety
Session of Canton Fair
troubles, the contractor shall carry out related
remedy works in accordance with the rectification
suggestions provided by concerned inspectors.
15.
Upon
completion
of
construction,
all
constructional tools and materials shall be removed
out of the exhibition venue prior to closure of the
exhibition without storing inside or at back (side) of
the stands.
16. Contractors shall comply with all regulations
The above pictures are for reference only, as the color of the
stipulated in Regulations on Safety and
appearance of the stand may be adjusted due to different materials.
Stand Dimension
Fire-Prevention in Chapter 1 of Part Three herein.
the
2970MM X 2970MM, height of walls: 2500MM,
custom-built stands shall be kept into a lockable
lowest distance between the nadir point of fascia
cabinet or fixed through other protection means. All
board
of these must be demonstrated on submission of
board:4000 MM.
(17)All
cutting
tools
displayed
in
and
floor:
2450MM;
height
of
fascia
custom-built drawings.
(2) Basic Configuration for luxurious Standard
Stand
Chapter 4 Services and Stipulations of
As shown in the picture, It includes three-side
Standard Stand Construction
walls, light-box fascia board, an aluminum alloy
(For the standard stand exhibitors)
Recommended
Contractor—Canton
square table, four folding chairs, a lockable floor
Fair
cabinet, a reception counter, five shelves, four
Exhibition Design and Construction Co., Ltd is in
spotlights, one socket, one box of mineral water, one
charge of setting up all standard stands, distributing
wireless telephone, one rubbish cabin and carpet.
electricity, and configuring stand equipment.
Configuration for luxurious Standard Stand of the
117th Session of Canton Fair
Item 1 Standard Stands
The unified standard pattern provided by the
Stand Dimension
Canton Fair include Standard Stand and Luxurious
2970MM×2970MM,height of walls 2500MM,
Standard Stand.
lowest distance between the nadir point of fascia
(1) Basic Configuration for Standard Stand
board and floor: 2450MM,height of fascia board:
As is shown in the picture, the Standard Stand
4500MM。
includes Three-side walls, one fascia board, four
spotlights five shelves, one aluminum table, four
(3) Setting-up Specifications:
chairs, and one box of mineral water, one wireless
(1) The spotlight and the F/L light shall be
25
installed at the positions indicated in the above
the exhibitor. The corner stands booked by the
picture.
exhibitor shall only be equipped with enclosure walls
(2) For stands located at corners, panels will
on two sides and two fascias.
(2) Increasing stand equipment such as show
case and shelf stand provided that the installation is
feasible;
(3) Increasing lightings and sockets provided
that the power consumption will not exceed the
designed capacity and the installation is feasible;
(4) Increasing quantity of furniture under the
condition that the storage is available.
Scope of Unacceptable Modification:
(1) Dismantling fascia board;
(2) Dismantling panels at the back and exterior
only be set up at two sides of the stands with other
sides of the stand;
two sides facing the aisle open.
(3) Separating one standard stand into two
(4) Remarks:
stands.
(1) No variations of wall, fascia board and main
Stipulations
framework will be allowed unless the approval of the
(1) For the submission of stand modification
Canton Fair is obtained. In case that the increase of
prior to Mar 25 (Phase 1) and Apr 10 (Phase 3) in
stand equipment, the dismantling of partition panels
case that the involved stand equipment, lights and
between adjacent stands and separate application
furniture are not exceeding the basic configurations
for increasing electric equipment is needed, please
contact
Canton
Fair
Exhibition
Design
of the standard stand in quantity, the service will be
and
free of charge; in case of an excess, the exceeding
Construction Co., Ltd. in advance.
amount shall be separately charged.
(2) In case that any distribution box is installed
(2) For any submission later than Mar 25
in side the stand, exhibitors are not allowed to alter
(Phase 1) and Apr 10 (Phase 3), no matter to
its position. Please stay clear from it in stand
increase or decrease the basic configurations,
decoration.
modification fee shall be charged.
(3) Different charge criteria will be placed on the
Item 2 Stipulations on and Submission Guide for
advance
Modification of Standard Stand
and
on-site
application
respectively.
Application prior to Mar 25 (including Mar 25) shall
be treated as an advance one while an application
1. Stipulations on Modification of Standard Stand
after Mar 25 shall be regarded as an on-site
Acceptable Modification Scope:
submission. Relevant charge criteria and the
(1) In case the exhibitor has booked two or
application form are illustrated in Form B5-2.
more than two consecutive standard stands, the
(4) In case that dismantling the panels would
contractor will dismantle the boards among those
affect the installation location of lightings, those
stands unless special request has been put forth by
lights will be shifted toward the nearest places
26
unless the exhibitor has particular requirements in
Address: 1+002, Area A, China Import and
his application.
Export Fair Complex, No.380 Yuejiang Zhong Road,
(5) In case that there has been stand equipment
Guangzhou.
installed on either side of the show shelf dismantled,
Tel.: 0086-20-89139719 89139784
the equipment will not be re-installed after the
Email: [email protected]
Procedures
dismantling of the show shelf unless the exhibitor
requires to do so during the application.
Response will be given within 5 working days
(6) The additional power sockets applied will be
after reception of the application materials by the
installed at the left side or the right side of the stand
Contractor.
near to the aisle.
(1) The applicant is required to re-submit the
(7) Walls of standard stands are 2500 MM,
application within 5 working days after receiving the
while the stand height shall be below 2430 MM.
feedback
(8) Power will be supplied starting at 9:30, Apr
from
the
contractor
in
case
such
modification is not feasible.
13 (Phase 1), 9:30 Apr 30 (Phase 3) for the
(2) For the modification applied that is feasible,
spotlights, F/L lights and rented power outlets
the contractor will inform the applicant that their
installed at all standard stands in the International
drawings have been approved by e-mail together
Pavilion. Tables and chairs for standard stands will
with the fees requirement those applicants are
be delivered starting at 13:00, Apr 13 (Phase 1),
supposed to pay.
Reminders:
13:00 Apr 30 (Phase 3).
(1) After the application for stand modification is
2.
Advance application Guide for Modification of
confirmed, the exhibitor shall submit the confirmation
Standard Stand
form of
Contents of Application
(1)
Application
Form
stipulated fees prior to 30th Mar, 2015
(sealed or signed). In case of overdue payment, the
for
Modification
of
confirmation will be invalid and no modification work
Standard Stand. Please fill in Form B3、B4.
will be arranged by Canton Fair. The exhibitor shall
(2) Modification Plan and Descriptions for
bear all the consequences arising therefrom. The
Standard Stand. Please fill in Form B5-1.
confirmation fees shall be paid in lump sum before
(3) As for additional stand equipment, please fill
the opening of the Fair.
in Form B5-2.
(2) In case exhibitors require to retain the
(4) Concerning the rental of distribution box,
framework (including fascia board and three-side
please fill in Form B2.
walls)
Application Time and Contact
of
the
standard
stand
while
conduct
unsophisticated self-decoration which involves the
(1) Application Time
use of power, such decoration shall be treated as
Mar 1- 25
the decoration of custom-built stand. The exhibitor
Please apply prior to Mar 25 (the date when the
shall therefore be required to apply for such works
modification drawings arrived by post or returned in)
pursuant to Provisions of Construction Management
(2) Contact
Recommended
for Custom-built Stand in Chapter 3 herein.
Contractor:
Canton
Fair
Concerned works shall be
Exhibition Design and Construction Co., Ltd.
executed
contractor entrusted by the exhibitor.
27
by
the
box rented by exhibitors at the proper stand. Any
3. On-site Submission Guide for Modification of
power connection beyond the switch of the
Standard Stand
distribution, including connection between the box
In the event that the modification of stand is
and exhibitors’ own equipment, should be done by
needed, exhibitors shall submit the application in
exhibitors themselves, under the supervision of the
advance at the earliest. Failing to apply in advance
organizing host’s electrician. The Fair does not
due to special reasons, the applicant can acquire the
provide such power connection service beyond the
same service at the Service Center for Exhibitors of
switch.
the International Pavilion of Canton Fair.
4. Spotlights and F/L lamps additionally rented
Reminders:
at the standard stand shall not be installed on the
(1) Additional fees will be required for most
exterior side of the stand and the exhibition
services herein on the basis of charge criteria for
tools/accessories brought by exhibitors.
advance application. For details, please refer to
5.
Appendix B5-2.
The
configured
fascia
board,
stand
equipment and lighting lamps in standard stands are
(2) The service time will be determined by the
properties of China Foreign Trade Centre (Group).
amount of on-site service. Especially during the
Exhibitors shall not take any of the properties out of
peak hours, the service may not be provided on time.
the exhibition hall. Exhibitors shall by no means
In this case, please wait patiently.
damage any configurations of the stand, cut the
(3) Parts of the services may not be provided
show shelves and aluminum products, or paint, drill
due to insufficient stocks or overtopping the warning
and nail on the show shelves, the aluminum
limit.
products, stand equipment and the like.
Item 3 Stipulations of Use of Standard Stand
6. No sticking on the show shelves will be
1. Under no circumstances shall the exhibitor
permitted. In case that the sticking is needed,
dismantle or modify the configured fascia board,
exhibitors shall furnish to the Service Center for
show shelves, stand equipment and lighting lamps
Exhibitors of the International Pavilion for approval
without authorization. In case any modification is
and thereafter operate without damaging the show
needed,
shelves.
the
exhibitor
shall
apply
for
it
to
Recommended Contractor in advance or submit the
7. No lighting lamps brought by exhibitors will be
application at the Service Section in International
permitted to install in the standard stand; no identical
Pavilion. Upon approval by Canton Fair and full
or similar setting-up materials will be permitted to
payment made by the exhibitor, certain personnel
bring to the exhibition for installation.
will be assigned by Recommended Contractor to
execute the modification works.
Chapter 5 Services and Stipulations of Exhibit
2. In case that any distribution box is installed
Transportation
inside the stand, exhibitors are not allowed to
Canton Fair recommends Agility Fairs & Events
remove it. Exhibitors, during the course of stand
Logistics (Shanghai) Co., Ltd. Guangzhou Branch,
decoration, are reminded to avoid it.
Bondex
3. The electrician from the Canton Fair
Logistics
International
organizer is responsible for installing the distribution
28
Cargo
Co.,
Ltd.
Ltd.,
and
Guangzhou
Baltrans
branch
(hereinafter referred to as the Recommended
which will include overseas collection of exhibits,
Transporter of exhibits of the International Pavilion)
overseas
to provide exhibitors with services such as domestic
quarantine and inspection, local transportation,
and overseas transportation of exhibits, customs
storage, exhibits portage on exhibition stands,
clearance, quarantine and inspection, portage and
related
storage of exhibits in the International Pavilion of
disposing exhibits subsequent to exhibition, customs
China Import and Export Fair Complex. Canton Fair
cancellation
will work with China Customs and Inspection and
re-transportation of the exhibits out of China to the
Quarantine
exhibitors’ locality.
Bureau
to
organize,
coordinate,
transportation,
procedures
for
customs
different
subsequent
to
clearance,
methods
of
verification,
supervise and manage the related services provided
2. Exhibitor may entrust his own transporters
by the Recommended Transporter. Canton Fair
locally to deliver the exhibits to Guangzhou Port
entrusts its Exhibition Service Department of China
where these exhibits will be transferred to the
Foreign Trade Centre (Group) to manage the
Recommended Transporter who will offer services
portage works in the exhibition hall and the
such
Exhibition Service Department of China Foreign
inspection, local transportation, storage, exhibits
Trade Centre (Group) shall be entitled to supervise
portage, related procedures for different methods of
and handle the breaching portages.
disposing exhibits subsequent to exhibition, customs
According to related provisions of China
as
customs
cancellation
clearance,
subsequent
quarantine
to
and
verification,
Customs and China Entry-Exit Inspection and
re-transportation of the exhibits out of the territory to
Quarantine Bureau, import declaration procedures
the exhibitors’ locality. Please note that relevant
such as custom clearance and application for entry
entrust procedure is required in advance.
and exit, quarantine and inspection shall be
3. For exhibits imported as personal belongings,
conducted in Guangzhou Port in conformity with
exhibitors shall pay attention to relevant Regulations
Managing Regulations on Dependent Territory.
on China Customs. For exhibits that fall out of the
Related transfer procedures for exhibits imported
categories of personal belongings stipulated by
from ports other than Guangzhou shall be conducted
China Customs, one should carry out the import of
in the port of entry. Upon the request of China
exhibits with normal customs procedures and pays
Customs, the site of International Pavilion will follow
in relevant duties, or entrust one of the three
closed-end
transporters recommended by the Canton Fair to
management.
During
the
stand
construction and dismantling period and throughout
carry out the customs procedures.
the exhibition, the exhibit move in & out service
Reminder: Transporter of the International
within the range of fair complex will be carried out
Pavilion does not receive delivery of exhibits.
only
Relevant risks and responsibilities led to by delivery
by
the
recommended
transporters
for
International Pavilion of the Canton Fair.
of exhibits such as prohibited import, high tariff or
Exhibitors’ inbound and outbound of exhibits
fine, and other customs clearance issues are borne
may be conducted via three approaches as below.
by exhibitors.
1. The exhibitor will entrust the Recommended
Exhibitors shall carry out import and export
Transporter of International Pavilion of the Canton
customs procedures with
Fair to provide “Gate to Gate” One-Stop Service
International
29
Exhibits,
and
ATA
the
Certificate
for
Recommended
Transporter could offer assistance.
Website: www.bondex.com.cn
The exhibitor will be required to pay to the
Email:[email protected]
recommended transporter for the International
Contact person:Ms. Murron CHEN
Pavilion of the Canton Fair relevant fees in
Mobile: 13143734941
accordance with the chosen service scope. Basic
rate will be determined as per relevant criteria
3. Company Name: BALtrans International Cargo
specified (refer to Appendix 2). Extra administrative
Ltd., Guangzhou branch
fees charged by the government sectors will be paid
BALtrans Exhibition & Removal Ltd.
by the exhibitor as per real situation including
Address:Unit A, 1/F., Sunshine Kowloon Bay
relevant procedure fees. Fees for special services
Cargo Centre, 59 Tai Yip Street,
shall be paid by the exhibitor to the Recommended
Kowloon Bay, Kowloon, Hong Kong
Transporter.
Tel: (852) 2798 6628
If in any needs, exhibitors would be welcome to
Fax: (852) 2796 5606
contact with one of the following four recommended
Website: http://www.baltrans-exhibition.com
transporters for the International Pavilion: (For
E-mail: [email protected]
contact information, please refer to Service Guide of
Contact: Mr. Ricky Lin
Exhibit Transportation. You can also make an
Mobile: +852-9430 8324
inquiry at www.cantonfair.org.cn )
Reminders:
1. No matter what approach to be chosen for
1. Company Name: Agility Fairs & Events
exhibits transportation to China, the exhibitor will be
Logistics (Shanghai) Co.,
required to contact in advance with relevant
Ltd Guangzhou Branch
Recommended Transporter for the International
Agility Fairs & Events Logistics Limited
Pavilion of the Canton Fair with more attention to the
Address:22/F., CITIC Telecom Tower, 93 Kwai
deadline of arrival of exhibits and submission of
Fuk Road, Kwai Chung, N.T., Hong Kong, SAR
customs application documents (subject to the
Tel: +852 2211 8200
notice given by the Recommended Transporter).
Fax: +852 2866 2421
Contact: Mr. Bart Chiu
Exhibition Documents (subject to the notice of
Tel: +852 2211 8203
Recommended Transporter)
Fax: +852 2866 2421
(1) List of Temporary Import Exhibits [Please
Email: [email protected]
refer to C1]
This list will be a compulsive customs clearance
2. Company Name: Bondex Logistics Co., Ltd.
form stipulated by China Customs and shall be filled
Air Sea Transport (HK) Ltd.
in by all exhibitors and be submitted to the
Add:
Recommended Transporter.
3/F, Goldsland Building, No.22-26
Minden Avenue, Tsim Sha Tsui, Kowloon, Hong
(2)
Kong.
Exhibit
Delivery
Confirmation
to
Recommended Transporter [refer to C2]
Tel: (+86 20)87313353
All exhibitors will be requested to fill in this
Fax: (+86 20)87313239
Entrust Letter and return the same to the transporter
30
prior to the deadline to enable the transporter to
furnished by the exhibitor in the registration time of
thoroughly
Canton Fair or prior to the opening of the Canton
understand
the
transportation
requirements of every exhibitor so as to make
Fair.
Duty-free goods scope:
appropriate arrangements.
(3)
As
for
brochures,
souvenirs,
gifts,
(1)A small package of samples, including
consumables and video tapes, CDs, slides to be
imported food and beverage samples or those
demonstrated in the exhibition and to be submitted
samples made by imported bulk materials during the
to the customs for inspection, the exhibitor shall
period of the fair, but should match the following
furnish two samples of each to the Recommended
conditions:
Transporter beforehand.
Those
(4) Original Bill of Lading, Copy of Master Air
and
distributed
free
by
exhibitors during the exhibition period among visitors
Way Bill, and various Shippers’ Papers.
only for their personal use or consumption;
(5) Original Certificate of Origin, Certificate of
Those clearly used as advertising samples with
Fumigation and Disinfection or Non-wood packing
a very low unit price;
certificate.
Those which are not suitable for commercial use
(6) Product specification of machinery and
equipment
provided
and
high-tech
products
shall
and in which per unit content is distinctly less than
be
the minimum packing content for retail;
submitted.
Those samples of food or beverage which have
(7) ATA Certificate for International Exhibits
really consumed in the course of exhibition although
(The exhibitor use this certificate for importing
have not distributed according to minimum packing
exhibits)
regulation stipulated in.
The exhibitor will be required to bring the List of
Temporary
Import
Exhibits,
copy
of
(2)Goods and materials consumed or damaged
Delivery
in the course of demonstration;
Confirmation to Transporter, Certificate of Origin,
Customs Declaration
as
General
Import
(3)Cheap goods
and
(4)Promotional
reference.
The
or
decorating their exhibition stands;
Certificate for Taxation to the exhibition hall for
2.
used for setting up
printing
materials
freely
distributed during the course of exhibition;
exhibitor
must
apply
to
the
(5)Archives,
Recommended Transporter within the time specified
records,
forms
and
other
documents to be used in fair;
and provide the required documents and exhibits.
The above scope shall not be applicable to
The exhibits applied will be consistent with relevant
alcoholic beverage, tobacco products and fuel. Duty
documents;
shall be imposed on other items exceeding
otherwise,
the
exhibitor
will
be
responsible for any deferment in customs clearance
above-mentioned scope.
and delivery caused by inconsistency of goods and
documents, incomplete application and delay in
4. Packing of Exhibits
application.
All import wooden packing materials should be
3. Approval of Duty-free Exhibits
treated by Heat Treatment (HT) or Methyl Bromide
The transporter will apply in written to the
(MB) fumigation at the origin, and put the Mark of
customs for duty-free consumables with a list
IPPC on two opposite sides of the wooden packing
31
material. The Mark should contain the valid symbol
of International Pavilion.
approved by IPPC, country code, unique number of
(2) Dimension, gross weight and ground load of
producer / treatment designated by the National
the case
Plant Protection Organization (NPPO) of exporting
Owing to container or truck transportation and
countries and treatment methods (HT, MB). In case
condition of the exhibition hall, the exhibitor must
that the wooden packing material shall be without
pay attention to the following limits to each case of
the approved mark or with approved mark but
exhibit:
intercepts the live harmful pest, then the cargoes will
Length = 6000 MM; Width= 2200 MM; Height
be disposed or returned to the origin (observed
=2200 MM
areas: all countries/cities including Hong Kong,
The exhibitor shall be responsible for all
Macao and China Taiwan).
Furthermore,
regulation
on
consequences in case that he ships the exhibits of
according
inspection
to
and
the
Chinese
quarantine,
over above-mentioned limits to the Recommended
it’s
Transporter
without
forbidden to take used carton into the Chinese
Recommended
territory. Exhibitors shall not use used carton for the
arrangements.
packing of the exhibits in the International Pavilion.
prior
contact
Transporter
with
and
the
proper
(3) Heavy Exhibits
The exhibitors shall be responsible for all
Packing case for heavy exhibits should be fixed
consequences arising from inadequate packing of
by bolts not nails or screws so as to prevent
the exhibits. The exhibitors will therefore be required
damages and save time especially in re-packing at
to pay more attention on this issue.
stand dismantling. Clear signs are required on both
(1) Damages prevention and water-proofing for
sides of the case to ensure loading on correct
outer packing
directions. Exhibitors with heavy exhibits are
The packing cases will be inevitably shaken and
required to arrive in the exhibition hall in advance to
collided in multiple loading and unloading during the
instruct proper emplacement of the exhibits. In case
long way haulage. The packing cases should
that a crane or a forklift is needed, the exhibitor will
therefore be firm enough to resist such events. The
be
exhibitors
Transporter
must
take
adequate
water-proofing
requested
in
to
notify
written
the
and
Recommended
provide
the
measures to prevent damages to the outer packing
Recommended Transporter with detailed stand
of the exhibits.
layout (Please refer to Form C3) to facilitate works at
Cartons will not be appropriate for exhibit
site.
packing especially not suitable for precious or fragile
5. Opening and Re-packing of Exhibits
instruments.
more
Manpower and equipment will be provided by
precautious in case that they tend to pack the
the Recommended Transporter to the exhibitor for
exhibits to be returned with the original packing
case opening, installation and re-packing works
materials (cardboard, aluminum foils, plastics etc.)
subsequent to conclusion of Canton Fair. The
which might have been damaged when opened. The
exhibitor must stay at site to give instructions to
exhibitors will hence be ensured to have adequate
those works especially for precision instruments or
packing materials for returning exhibits. No free
heavy items. The exhibitor must be responsible for
packing materials will be provided by the transporter
all risks related to those works. In the event that the
The
exhibitors
must
be
32
exhibitor withdraws from the exhibition hall prior to
Letter of his disposal modes received prior to stand
accomplishment of related transference works and
dismantling and furnish the form and list of exhibits
leave in the hall un-repacked exhibits, those exhibits
to the nominated person of the Recommended
will be treated as abandoned articles which will be
Transporter in the exhibition hall.
handed over to the customs for settlement and the
The exhibits will be temporarily detained by the
exhibitor shall bear all expenses incurred therefrom
Recommended Transporter until the Recommended
and be liable to all consequences.
Transporter receives relevant documents from the
6. Insurance
exhibitor. All expenses thus incurred will be paid by
In order to be compensated for all losses arising
the exhibitor.
from risks during exhibit transportation and the
Following regulations shall be strictly abided by
exhibition, the exhibitor will be advised to purchase a
the exhibitor in stand dismantling and applying to the
whole insurance policy (exhibition period included)
customs:
with Full Coverage. The exhibitor may also entrust
—— Each case of exhibits sold and to be
the transporter to purchase special insurance for his
returned must be declared clearly, accurately and
exhibits.
separately.
7. Stand Dismantling Works
—— Except for the declared exhibits to be
Prior to conclusion of Canton Fair, following
outbound, not any other private goods (luggage and
documents will be distributed by the Recommended
souvenirs for example) shall be allowed in the
Transporter to all exhibitors:
packing cases.
(1) Notice for Stand Dismantling Procedures;
Penalty and confiscation shall be imposed upon
(2) Copies of exhibit-list furnished by exhibitors;
violations of above-mentioned regulations.
(3) Entrust Letter for Exhibit Disposal which will
The exhibitor will not be allowed to leave the
be filled in by exhibitors and submitted to the
exhibition hall prior to completing and furnishing
transporter.
aforesaid documents, conducting customs clearance
(4) Authorized Exhibit Exit Permit.
and appropriately transferring exhibits. The exhibit
On the conclusion date of Canton Fair, the
disposal mode cannot be further altered once
Recommended Transporter will carry all empty
relevant documents have been submitted to the
cases to the stands as per time schedule specified
customs and the transportation sectors and the
by Canton Fair and assist the exhibitor in packing up
exhibits have been transferred.
the
exhibits
and
executing
relevant
customs
All exhibits will be outbound within 6 months
clearance on behalf of the exhibitor. Detailed
from the date of entering China’s border. The
arrangements will be notified by the representative
exhibitor will apply to the superintended customs in
of the Recommended Transporter to the exhibitor.
case that an extension of such time is required
On closure of the fair, exhibitor must declare to
however, which will not be longer than 6 months.
the customs of its mean of exhibit disposal and pay
8. The use of ATA Certificate during handling
any due tax. Means of disposal include the following:
the import and export customs clearance is
①Sold
consumed
②To be Returned
③Abandoned/
acceptable for the Chinese Customs. Products
④Given away
whose import is restrained according to laws and
Exhibitor will be required to fill in the Entrust
Regulations on P.R.C, printed materials which will
33
be
exhibited
or
used
during
the
exhibition,
Pavilion of Canton Fair will be from 18:00, Apr 19 to
audio-visual products, and other products that need
10:00, Apr 20, 2015 (Phase 1); 18:00 May 5 to 17:30
investigated by the Chinese Customs, shall go
May 6, 2015 (Phase 3). The hall will be opened
through inspection and approval procedures in
overnight on the Apr 19 and May 5, 2015. In respect
advance according to related rules and regulations.
of the tight time schedule for dismantling, all
exhibitors and contractors are required to carry out
Reminder:
According
timely dismantling without influencing construction
to
relevant
Regulations
on
works for the next phase of exhibition.
Provisional Regulations on the Access Control of
Following arrangements and stipulations of
Materials in the International Pavilion of the 117th
dismantling works determined by Canton Fair should
Session of Canton Fair and Service Guide for
be abided by all exhibitors:
International Exhibits Transportation (you may refer
1. The Recommended Transporter will distribute
to www.cantonfair.org.cn), the Exhibitors shall
packing cases to each stand and return stand
submit copies of Certificate of Origin and Exhibit List
telephones from 16:00, Apr 19 (Phase 1) and May 5
of the International Pavilion of the 117th Session of
(Phase 3). All exhibitors must therefore be ready for
the Canton Fair and other relevant documents to the
dismantling works. Nevertheless, no exhibitors will
organizer or the exhibitor recruitment agents in time
be allowed to pack up exhibits prior to 18:00, Apr 19
(those enterprises applying directly shall submit
(Phase 1), May 5 (Phase 3) and dismantle in
those materials to China Foreign Trade Guangzhou
advance. Those who dismantle and pack in advance
Exhibition Company in time), so as to cooperate with
and not obey instructions shall be blacklisted by
the organizer and exhibit contractors of International
Canton Fair and their application for next Canton
Pavilion to facilitate smooth participation.
Fair shall accordingly be rejected.
Any stipulations or arrangements between the
2. Stand dismantling will commence on 18:00,
exhibitor and transporter shall be mere agreement of
Apr 19 (Phase 1) and May 5 (Phase 3). The
both parties. Canton Faire will not be responsible for
Recommended Transporter will arrange concerned
any unexpected consequences or disputes such as
persons to assist the exhibitor in packing up the
damages to the exhibits and the like. Such cases
exhibits which will be kept in the stand subsequent
shall be subject to legal procedures by both parties.
to packaging. The exhibitor will carry out timely
The exhibitor may lodge a complaint to Canton
procedures for exhibits delivery and outbound with
Fair provided that he will be dissatisfied with the
the transporter.
services provided by the recommended transporter.
3. The exhibitor shall be allowed to move out
Canton Fair will endeavor to assist the exhibitor in
exhibits only with an import permit. However, the
settling such issue. Contact number for inquiry and
exhibitor
complaint: Telephone : 0086-20-89123968
Transporter for Discharge Notice which will serve as
must
apply
to
the
Recommended
a pass for the hall guards. All exhibits with import
Chapter 6 Arrangements and Stipulations of Stand
permit will be moved out of the exhibition venue prior
Dismantling
to 23:00, Apr 19 (Phase 1) and May 5 (Phase 3).
4. All import exhibits to be returned, sold, given
The entire stand dismantling of the International
away and abandoned without customs clearance
34
and cancellation subsequent to verification will be
and May 5 (Phase 3). These vehicles will drive on
packed up and handed over to the Recommended
specified routes and park at specified locations and
Transporter prior to 20:00, Apr 19 (Phase 1) and
obey instructions given by the traffic administrators.
May 5 (Phase 3). Such exhibits will be delivered by
Materials shall be rapidly loaded subsequent to
the transporter to the supervised locations specified
entering the venue and rapidly withdraw from the
by the customs prior to 6:00, Apr 20 (Phase 1) and
venue.
May 6 (Phase 3).
9. Vehicles to the access of the second floor of
5. No persons other than staff of Canton Fair,
the exhibition hall shall not be longer than 10 meters
the custom-build contractor staff, exhibitors of the
(10 meters included) and heavier than 1 ton (1 ton
International
Recommended
included). Non-wagon and wagons lighter than 1 ton
Transporter will be allowed to enter the International
used by the exhibitors for transportation shall go
Pavilion prior to 23:00, Apr 19 (Phase 1) and May 5
through the underground Parking Lot P1 (maximum
(Phase 3).
height 2.2 meters ) or the truck passage of the
Pavilion,
the
6. Dismantling workers of the contractor for the
ground floor of the hall by elevator loading. All
customs-built stand must commence dismantling
drivers shall stay in the driving cabin during exhibit
works subsequent to 23:00, Apr 19 (Phase 1) and
unload so as to withdraw punctually and respond to
May 5 (Phase 3) and all decoration materials shall
temporary vehicle arrangement.
be moved out of the exhibition venue prior to 10:00,
10. Dismantling scope for customs-built stand
Apr 20 (Phase 1) and May 6 (Phase 3). The
shall not go beyond the area of the stand. The walls
disposed materials shall be together moved out and
shall not be pushed to the neighboring stands to
they shall not be discarded on spaces or nearby
avoid
road sides of the China Import and Export Fair
decoration materials and tools will not be stored on
Complex. In case of a disposal of inbound materials,
the aisle so as to avoid a disturbance to the
the
dismantling works.
exhibitor
will
entrust
the
Recommended
any
unexpected
damages.
Exhibits,
Reminders:
transporter to carry out relevant customs clearance
procedures prior to such disposals, otherwise, such
1. In order to provide better services to the
materials shall be disposed of as abandoned
exhibitors and expedite the stand dismantling
imported materials (i.e. to be carried to the location
process, Canton Fair will put forth more detailed
designated by the Customs).
arrangements for the dismantling works of the
7. The exhibitor and his contractor are required
International Pavilion and a Notice on Dismantling
to keep their exhibits and the construction tools and
Works of the International Pavilion will be separately
materials safe. Subsequent to 6:00, Apr 20 (Phase 1)
issued to the exhibitors, Recommended transporter
and May 6 (Phase 3), all kinds of un-dismantled
and contractors of the customs-built stands.
stands and un-attended stands without guards will
2. Any dismantling works later than Apr 20
be moved out by Canton Fair without returning the
(Phase 1) and 10:00 May 6 (Phase 3) will cause
clearance deposit to the exhibitor.
losses to Canton Fair, who shall therefore reserve
8. Transporting vehicles for customs-built stand
the right to claim from the exhibitor or his contractors
materials will only be allowed to enter the exhibition
for such losses.
venue in turns subsequent to 23:00, Apr 19 (Phase 1)
3. Contractors of custom-built stands shall
35
contact Canton Fair’s staff immediately to handle the
Service Time:
on-site confirmation and registration procedures
18:00, Apr 19- 10:00, Apr 20 (Phase 1);
after dismantling the stands and returning the
18:00, May 5 - 11:00, May 6 (Phase 3).
pre-installed or rented distribution box. Those who
(3)On-site procedure to return telephones: The
cannot finish procedures in time or finish procedures
Fair staff will collect the stand’s wireless telephones
incompletely shall be regarded as violations. The
from 15:00 on the closure day. Please do not take
Fair shall be entitled to deduct RMB 1000 per
away the wireless telephones, and do kindly return
standard stand for not dismantling in time, and fine
them to our staff.
RMB 1000 per distribution box for those who do not
Neither
procedure
is
dispensable.
The
return the distribution box. The on-site signature
contractors shall handle them on time. According to
confirmation and registration procedures are as
relevant Regulations on the Canton Fair, after the
follows:
closure of the Canton Fair, Finance Department of
(1) On-site signature to confirm the completion
China Foreign Trade Centre shall return the deposit
of stand dismantling. The contractors shall contact
to the contractors who finish procedures completely
immediately the on-site management staff to check
and in time.
the
stand
after
the
contractors
remove
the
For those stands declaring decoration and
decorative materials prior to 10:00, Apr 20 (Phase 1)
leasing distribution box on site, the contractors shall
and 10:00 May 6 (Phase 3). The staff of on site
bring the "Deposit Note" and handle relevant signed
management shall sign to confirm on the “Payment
confirmation procedures according to the above
Note of Construction Management of Custom-built
mentioned procedures and during the above
Stand” (yellow customer copy).
mentioned period, and they shall take their deposit
Service Time:
back at the Service Center for Exhibitors of the
22:00, Apr 19- 10:00, Apr 20 (Phase 1),
International Pavilion from 18:00 Apr 19 - 10:00, Apr
22:00, May 5 - 11:00, May 6 (Phase 3).
20 (Phase 1), 18:00 May 5– 11:00 May 6 (Phase 3).
Service Tel: 89120500, 89120503.
(2)On-site sign to confirm return of the
Chapter 7 Exhibit Online Registration
distribution box. In the evening of Apr 19 (Phase 1)
and May 5 (Phase 3) when power distribution staff
In order to better promote your company and
collects the distribution box of the stand, a person
exhibits, facilitate buyers’ search for information of
nominated by the contractor shall stay behind in the
target exhibitor and exhibits in a more accurate, fast
stand and require the power distribution staff to
and convenient way, the Canton Fair official website
paste special label on the “Confirmation Slip for
continues to provide free online exhibitor registration
Preinstalled Distribution Box in Custom-built Stand”
for exhibitors. Please visit the Easy Exhibitor
or “Leased Equipment Note of Custom-built Stand”
(English
(yellow customer copy) The electrician of exhibition
registration of exhibits with detailed information at
hall
http://exhibitor.cantonfair.org.cn/en.
on
duty
shall
sign
to
confirm
on
the
Version) on
our website
for online
“Confirmation Slip for Preinstalled Distribution Box in
Procedure:
Custom-built Stand” or “Leased Equipment Note of
1. Acquire the account and password. After
Custom-built Stand” against that special label.
registration, new exhibitor can acquire the account
36
and password attached in the email which is
exhibitors, such as the contact means.
registered in stand application form. As for exhibitor
Note: In case that exhibitor fails to acquire the
who already has account and password, please
account and password through email, please contact
don’t apply again and use the original one. If you
the agent of exhibitor recruitment for acquiring.
forget or couldn’t receive the password information,
please contact the organizer or your exhibiting
The registered information, when reviewed and
agent.
approved, will be displayed free of charge on the
2. Log on Easy Exhibitor (English Version) on
official
website
of
the
Canton
Fair
http://exhibitor.cantonfair.org.cn/en with the account
(www.cantonfair.org.cn), on-site SEARCH system
and password. Register or update the detailed
for exhibitor and exhibit, and exhibitors’ electronic
information of exhibits by selecting product category
directory to facilitate buyer’s contact with exhibitors
and upload of exhibit pictures.
before, throughout and after the Fair.
3. Register or Update the detailed information of
37
Chapter 8 Canton Fair Information Service
Service Item
Introduction
Content
Latest developments of Canton
Newsletter of
Canton Fair
Fair, information exchange on
1.
2.
3.
national business policy, import &
export,
trade
fair,
for
exhibitors and buyers.
both
4.
5.
6.
Free distribution;
Electronic version available;
Objective of the Canton Fair Leading Committee,
Market and trade information, best practice, expert
views;
Canton Fair service info;
Canton Fair-related Service Info;
Reader interaction.
Chapter 9 Canton Fair Information Service (Others)
Service Item
Introduction
Content
As the only official website of China Import &
Export Fair, http://www.cantonfair.org.cn is
an integrated service portal for exhibition,
Official website of
1.Form downloads;
providing service like information release,
China Import &
2.Online exhibit registration and query;
business process, business travel services 3.Download of exhibitor handbook;
Export Fair:
4.Query of exhibition hall map, onsite service;
and etc..
http://www.canto
Exhibitors can facilitate their work such 5.Business and travel service.
nfair.org.cn
as online registration, application, form
download, sitemap for exhibition halls and
locations via official website of China Import
and Export Fair (Canton Fair).
As canton fair’s official information and service
platform, call center provides one-stop
Call Center of
services, including information of canton fair
Canton Fair
and exhibits, badge consultation, exhibits
4000-888-999(do
storage and transportation, drawings
mestic)
verification, reservation of exhibition
008620-28-888-9
appliances, rental of equipment, broadband
99(overseas)
connection, complaint reception, hotels, car
rental, travelling and interpretation services,
etc.
38
Call Center provides services in Chinese,
English, Spanish, French and Russian during
Fair time.
Service time: representative staff consultancy
(8:30-18:30), automatic voice consultancy
(18:30-8:30).
1.Canton Fair information: latest and official
news any time;
2.Service Guideline for Exhibitors: practical info
before and after the Fair;
3.Exhibits Uploading: take phones of your
products by phone, upload and launch exhibits
efficiently;
4.Badge Application: apply for Fair badges, and
inquire the procedure and result;
Canton Fair APP is the official mobile fair 5.Exhibition Business: allocation of the stand,
app on smart phones. It combines Easy declaration of documents, and inquiry of
Canton Fair
Exhibitor, exhibits uploading and launching, drawing verification;
official website
inquiry of exhibitors and exhibits, on-site 6.On-site Services: look up the supporting
cell phone
services, and negotiation tips and so on, services in the Fair;
software (Canton
providing tailored services on exhibition 7.Transportation Guide: transportation
Fair APP)
business and creating a remarkable information on metro, driving, and traffic within
experience of “Hand-held Canton Fair”.
the Complex;
8.Route: choose target Hall / Section / service
station and see the walking route;
9.nquiry of Exhibits and Exhibitors: search the
information by keywords or section;
10.Negotiation Tips: take note of your
negotiation details and add pics or recording to
it;
11.My Favorite: Add services and information to
your favorite list and send it to your email box.
Canton Fair official wechat software is
operated by the organizer of Canton
Fair---China Foreign Trade Centre. It
provides information including news, events,
traffic and catering service of the Canton 1.Canton Fair news
Fair. Exhibitors can search for public ID 2.Conference & events
Canton Fair
‘Canton Fair’(certified) via the ‘ add a friend’ 3.Traffic & catering service
official Wechat
column of wechat or open the scan function 4.Inquiry of exhibitors & exhibits
software
under ‘discover’ column of wechat to 5.Introduction of exhibition hall & sections
participate and enjoy convenient inquiry.
6.Frequently asked questions & answers
‘Canton Fair Newspaper’ as well as other
important news would also be sent to
exhibitors, covering important news and
notice, etc.
Based on Canton Fair’s database of
exhibitors, the exhibitor/exhibit inquiry
system combines on-line searching and
Directory of
The information can be searched by key words
on-site service. Nearly 100 inquiry
Exhibitors for
of exhibitor or exhibit, booth number, and exhibit
computers are set up at the main entrances
Canton Fair
section.
and passages, offering accurate inquiry
services to hundreds of thousands of
businessmen.
39
help the exhibitors to reserve hotel. Tel:
Chapter 10 Hotel Reservation Service
0086-20-89268105, fax: 0086-20-89268103,email:
[email protected] Please go to
The Canton Fair has also commissioned the
http://booking.cantonfair.org.cn for more information.
Canton Fair International Travel Agency Co., Ltd to
Part Three
Provisions and Regulations
badge shall only be used by the owner and not be
Chapter
1
Regulations
on
Safety
allowed to be transferred to any other people or sold
and
out or revised. If otherwise, the badge will be
Fire-prevention
confiscated, and the person violating this rule will be
To ensure the order and safety of the China
added to a blacklist.
Import and Export Fair (hereinafter referred as
4. Except for those who have been specially
Canton Fair or the Fair) and avoid various safety
exempted by Canton Fair, all other exhibitors shall
accidents and illegal events, the following safety and
accept the safety inspection conducted by the guards
fire-prevention provisions have been formulated by
of Canton Fair.
Canton Fair in accordance with Fire-prevention Laws
5. The exhibitor shall pay special attention to
of P.R. China, Chinese Customs Supervision
guarding against theft and safekeeping his personal
Regulations and relevant Laws and Regulations on
properties (including laptops) and exhibits.
social security administration as well as safety
(1) Exhibitor with laptop shall apply from the
requirements of Canton Fair, which shall be strictly
guard at the hall for computer lock to have the laptop
abide by all exhibitors.
protected.
1. The exhibitor shall reinforce and enhance the
safety
and
fire-prevention
awareness
of
(2) The exhibitor shall enter the hall in time as
his
soon as the exhibits have been exhibited in the stand
participants and proactively cooperate with the
and shall not leave the hall before closing time. At
fire-prevention and security sectors of Canton Fair to
least one person shall stay in the stand to look after
maintain its good order and safety.
the exhibits during the opening time to prevent any
2. The exhibitor shall notify and restrict his
pilferage. All exhibits shall be managed strictly in
participants to strictly comply with the Laws and
accordance with the custody provisions of the
Regulations on the People’s Republic of China
inbound and outbound cargoes under the Customs
without conducting any illegal activities during the
Law of P.R.China.
course of Canton Fair especially in the exhibition hall.
(3) All valuable exhibits shall be safely kept in
3. The exhibitor shall only be allowed to enter
the cabinet, safe or protected through other effective
the exhibition hall with a valid badge wearing in front
measures prior to the closing time of the exhibition
during his stay in the exhibition hall for the inspection
every day.
of the security guards of Canton Fair at any moment.
(4) All controlled cutting tools and weapons
One person can only apply for one badge, and the
being approved by Canton Fair to exhibit shall be
40
kept in the lockable exhibition cabinets or fixed up on
dangerous outcomes or disturbance to the visitors
the exhibition panels, which shall also be guarded
and any third parties.
and managed by specially assigned persons.
(1) All exhibits and inflammable decorations
(5) At times of opening and closing every day,
shall be located at a minimum space of 30 CM away
the exhibitor shall conduct timely check-up of the
from the lightings in the stand or other heating
exhibit quantities and report to the security sector of
electronic apparatus.
Canton Fair Complex (security section of Canton Fair
(2) All exhibits, especially the mobile large-scale
Security Office) in case of any losses.
machinery, shall be fasten upon safe locations to
6. No poisonous, inflammable and explosive and
prevent slides.
radiation exhibits shall be directly displayed in the
(3)
Demonstration
of
machinery
shall
be
exhibition hall. Those exhibits shall only be displayed
performed by professionals or under the direction of
through pictures, copy substitute or models. Goods
such professionals. Those machines shall be
fall into this category include fireworks, cracks,
equipped with anti-startup devices to stop casual
gasoline, spirits, thinner, hydrogen lighter and other
mal-operations of the visitors or non-professional
items may be treated by the security sector as
persons.
threatening to the safety of the exhibition hall.
(4) The Exhibitor shall submit written application
7. Except for specified places, smoking shall be
in case flammable materials such as gasoline and
forbidden in the exhibition areas such as exhibition
alcohol are needed in the demonstration. The
halls, lounges, dining areas, cafe, toilets, meeting
application needs to be approved and those
rooms and so forth.
materials could be used after the on-site check of the
8. The fire-prevention aisles shall be accessible
public security and fire-fighting personnel.
under any circumstances.
(5) High decibel acoustics shall not be used for
(1) The exhibitor shall not pile up any exhibits
any kinds of demonstrations. The decibel of
and constructional materials at the hall entrances or
demonstration shall be strictly limited to a scale
aisles during period of stand construction.
below 70.
(2) The exhibitor shall not keep any tables,
10. All exhibits shall be under the control of the
chairs and exhibits on the aisles of the hall, or
China customs. The exhibitor shall give timely report
distribute
to the China customs concerning any inability of the
any
product
catalogs,
brochures,
promotional materials or any other gifts at the aisles
exhibitor
to
return
any
exhibits
to
original
or any public areas in the exhibition hall during the
countries/regions because of damages, losses or
course of exhibition.
pilferages. As for the damaged exhibits, the customs
9. Collocation and arrangement of the exhibits
shall levy a tariff on basis of the extent of such
shall be stable and safe. Exhibitors shall submit
damages. A tariff shall accordingly be levied on lost
written applications to the Fair in advance for
or pilfered exhibits in accordance with relevant
demonstration of the exhibits or other items. And
regulations.
these demonstrations shall not be arranged before
11. Stand shall be set up on basis of completion
being approved. During demonstration, exhibitors
of relevant application and entry procedures. Setup
shall be in considerations of safety and good orders
works shall then be executed in accordance with
within the exhibition hall without any potential
relevant regulations stipulated in Chapter 3, Part II
41
herein, i.e. Stipulations of Construction Management
stand per se. Neither shall he be allowed to connect
for Custom-built Stand, since this regulation shall be
to power supply with his own sockets.
an integral part of the regulations.
(5) Exhibitor who uses standard stand shall pay
12. During the course of exhibition, the exhibitor
timely attention to the lightings in the stand. In case
as well as his entrusted contractor shall arrange
of falling off of the spotlights, the exhibitor shall notify
electricians who are recorded on files of Canton Fair
Canton Fair immediately or call the phone of Service
to be on duty so as to eliminate any kinds hidden
and Complaint so as to enable Canton Fair to
safety trouble at any moment.
arrange an electrician to remedy the situation.
13. The exhibitor shall pay special attention to
(6) Utilization of high-power devices such as
safety in electricity usage and shall not utilize any
electric water jug, cooker, and iron in the stands shall
unqualified or malfunction electric devices or violate
firstly gain approval from Canton Fair by submitting to
rules during operations.
Canton Fair a written application form.
(1) Stand electricity consumed shall be applied
14. Special Safety Regulations for Two-storey
as per actual situation. The exhibitor shall not
Structures
introduce from or connect to the electricity distributor
(1) Maximum height for one-storey stand and
or sockets inside the hall without permission or
two-storey stand shall be 4.5 meters and 6 meters
instruction from the electrician of Canton Fair.
respectively in Area A and B; two-storey stands shall
(2) Machinery exhibits or other exhibits which
not be allowed in Area C and height of one-storey
need 24-hours power supply shall be equipped with
stands shall not be over 4.5 meters.
appropriate and reliable protection switches and be
(2) No heating electronic devices shall be
free from any hidden breakdowns. Canton Fair shall
allowed on the second storey of the stand.
not be responsible for any breakdowns caused by
(3) No demonstration and other activities which
errors of the distributor switch due to defaults of the
may be unsafe in accordance with the Regulations
exhibitor’s devices. In case that exhibits and relevant
on the security and fire-prevention sectors of P.R.
equipments need 24-hour electricity supply, exhibitor
China shall be allowed on the second storey of the
should provide a written application that is sealed by
stand.
the organizer or its own agent of exhibitor recruitment
(4) Negotiation persons on the second storey of
of the International Pavilion and carry out the
the stand shall not be greater than 0.5 person per
application procedure at the Exhibitor Service Centre
square meter. Similarly, the total weights of the
of the International Pavilion.
negotiation persons and exhibits and average weight
(3) In case of a power breakdown caused by
on unit area shall not be greater than the total
protection error of the distributor switch, the exhibitor
designed loading capacity of this storey.
shall report to Canton Fair through the Service and
(5) Canton Fair shall arrange guards to go on
Complaint Call and Canton Fair shall accordingly
inspection tours timely. The exhibitor shall proactively
dispatch an electrician to site for inspection and
cooperate with these guards and ensure only
remedy works. The exhibitor shall not switch on the
acceptable exhibits weight and person numbers are
electricity per se.
allowed on the second storey of the stand.
(4) Exhibitor who rents the standard stand shall
15.
not be allowed to increase the lighting numbers in the
All
constructional
42
constructional
and
packing
tools,
materials
surplus
and
accessories shall be cleared out of the exhibition hall
diarrhea or other uncomfortable symptoms when
prior to closure and subsequent to completion of
registering in the hotels. He should then conduct a
construction works. The aforesaid items shall not be
medical examination and treatment immediately in
stored in the stand or any spaces behind (or beside)
the nearest hospital. The exhibitor shall not be
the
the
allowed to work with illness and enter the hotel under
recommended transporter in case of any temporary
such circumstances. If such cases are found in the
storage of such items. Constructional tools, surplus
exhibition hall, the exhibitor should give immediate
constructional
and
notice to the sanitary duty office of Canton Fair and
accessories brought from overseas by exhibitors
Canton Fair shall arrange a medical examination and
shall be managed equal to import exhibits, and shall
treatment for the patient in the appointed hospital.
stand.
The
exhibitor
and
shall
packing
contact
materials
go through related procedures under the instructions
4. All exhibitors shall consciously comply with
of the Chinese Customs.
following regulations: not to discuss, inquire about or
16. The exhibitor shall proactively cooperate with
diffuse any relevant information of such cases and
the guards at site to carry out clearance work during
consciously maintain regular order of Canton Fair.
the course of exhibition.
5. Canton Fair will introduce to the exhibitor
(1) Clear all rubbish in the stand, extinguish
knowledge of personal sanitation and release
kindling and other possible safety troubles.
sanitary guarantee information through brochures of
(2) Switch off the electricity supply in the stands.
Knowledge of Personal Sanitation, Work Briefing on
(3) Safekeeping valuables (exhibits) and lock up
Sanitation Guarantee and Messages of Canton Fair.
the exhibition cabinets.
The exhibitor should enhance his awareness of
sanitation
and
grasp
timely
information
and
knowledge of personal sanitation.
Chapter 2 Provisions of Sanitation Protection
1. The exhibitor in-charge shall guarantee the
6. To ensure personal health of the exhibitors,
sanitation situations of his exhibitors through mastery
the Canton Fair shall arrange restaurants to provide
of health conditions of all participants and provide the
healthy meals for the exhibitor in the exhibition hall.
Sanitation Protection Office of Canton Fair with
The exhibitor shall therefore be suggested not to
timely personal information with regard to sanitation
order Chinese or western foods from other sources
and epidemic prevention.
or bring the same into the hall. Canton Fair shall not
be responsible for any consequences arising there
2. Exhibitors shall carry out timely personal and
living
environment
sanitary
works.
from.
Protection
measures shall be undertaken while approaching to
7. Clinics shall be set up in the hall by Canton
any public areas with dense population. Casually
Fair to provide exhibitors with timely first aid services.
dinning out shall be forbidden and all exhibitors shall
Please refer to Chapter 2 “On-site Service” of Part II
be care about food sanitations. Living rooms must be
herein for details.
opened to fresh air. All exhibitors must pay attention
Chapter 3 Regulations on Use of Stands
to climate changes so as to balance live and work
well and not to work with illness.
1. The stands in the exhibition hall shall be
3. The exhibitor should report to the person in
exclusively utilized by the exhibitor who has signed
charge in case of fever, cough, headache, vomit,
the Participation Provision with the Canton Fair. The
43
exhibitor shall be forbidden to transfer or share any
(2) Imported goods and articles required for
stand or parts of the stand with a third party without
demonstrating machines and apparatus.
prior written consent of Canton Fair. Any of following
(3) Imported constructional and decoration
cases shall be treated as violation of the use of stand
materials used by the overseas exhibitor to setup
regulations herein unless advance permission has
temporary stand.
been issued from Canton Fair to the exhibitor:
(4) Imported films, slides, video tapes, tapes,
(1) Distribution of business cards, product
specifications, advertisements, discs, and display
catalogs or promotional materials of non-recorded
equipment used by the exhibitor for demonstration
exhibitor in the stand;
and publicity.
(2) The exhibitor makes the fascia board of
(5) Other imported goods and articles displayed
stand shelter and /or fascia board with titles of any
or demonstrated in the exhibition hall.
non-recorded exhibitors.
2. Guangzhou Customs is the local customs of
(3) Entering into any kinds of agreement in name
exhibits in the International Pavilion of the Canton
of a non-recorded exhibitor.
Fair. During the Canton Fair, Guangzhou Customs
(4) Violating regulations for stand use stipulated
shall adopt concentrating supervision of port transfer,
in Participation Provisions.
declaration and inspection of exhibiting place. In
(5) Canton Fair has other adequate evidences
principle,
for such misconducts.
exhibitors
shall
conduct
the
import
declaration procedures in Guangzhou Customs.
2. In case of absence at the Fair due to visa
Transfer procedures of exhibits imported from ports
issues, the exhibitor shall then delegate a third party
other than Guangzhou port shall be conducted in
to participate in the exhibition or use the rented
entry customs.
stands with a written consent from the Canton Fair.
3. Exhibits of the International Pavilion of the
The aforesaid third party shall hold the Power of
117th Session of Canton Fair fall into the scope of the
Attorney from the exhibitor to sign related exhibition
custody of China Customs, and shall enjoy such
documents with Canton Fair to confirm that the
special treatments as exempt from getting import
Participation Provision and all service provisions
permit, exempt from pay for import tariff and other
hereof have been accepted by such third party.
taxes. Transporter and overseas exhibitors of the
International Pavilion are required by the China
Chapter
4
Regulations
on
Customs to be responsible and assure of every
Exhibit
articles of imported exhibits. Exhibits imported under
Management
customs bonds shall strictly comply with relevant
1. The China customs shall treat all import
Chinese customs regulations, include but not limit to
exhibits as temporary import and export goods. The
the following:
exhibitor shall therefore accept the supervision of the
(1) No exhibits shall be allowed to be sold or
Chinese customs and carry out specified customs
presented to others, or to be removed from the hall
procedures. Exhibits under the supervision of China
within the Chinese territory by the exhibitor without
Customs include:
(1)
Goods
and
articles
displayed
permission from the Chinese customs.
or
(2) With the approval of China Customs, exhibits
demonstrated in the International Pavilion of this
sold to or presented to individuals or companies
session of the fair.
44
within the Chinese territory shall go through customs
approval. Without permission from the customs, the
clearance and pay in relevant tariff and duties
aforesaid items shall not be used or distributed. All
subsequent
International
printing materials and audio-visual products harmful
exhibits within the scope of Compulsory Certification
to the politics, economy, culture and morality of the
and strict control of China Customs (for details,
People’s Republic of China and infringing any IPRs
please
Exhibit
shall not be used or demonstrated. Otherwise, they
Transportation of www.cantonfair.org.cn or ask for
shall be confiscated, returned by the customs as per
materials from the four recommended transporters).
real situation or be forcibly modified prior to any kinds
The exhibitor shall not be authorized to remove any
of utilization.
to
refer
stand
to
dismantling.
Service
Guide
of
exhibits out of the exhibition hall or any controlled
5. In accordance with laws and Regulations on
places nominated by the Chinese customs prior to
Entry-Exit Inspection and Quarantine Bureau of
completion of all import procedures. The service
China, temporary import and export goods shall be
charge rate of the purchasing and presenting exhibits
exempted from inspection unless otherwise specified
shall be equal to the return service charge rate. Other
by laws and other administrative regulations (Entry of
charges such as related tariff, transport charge and
exhibits such as animals and fruits shall be approved
storage charge arisen there from shall be collected in
after the quarantine). Inspection is conducted free of
addition.
charge, and quarantine is charged according to the
(3) Disposed exhibits shall be reported to the
recommended
transporter
in
advance.
categories and requirements. Related charges are
Those
paid
in
accordance
with
national
standards.
exhibits shall not be casually disposed by the
Exhibitors who conduct the entry and exit procedures
exhibitor per se and shall be handed over to the
with ATA certificate shall enjoy the exemption or
recommended transporter to transfer the same to the
special treatment in terms of inspection and
Chinese customs for settlement.
quarantine.
(4) Canton Fair hereby reminds all exhibitors to
6. Overseas animal, vegetation and foodstuff
keep their exhibits properly. Loss or damaged
exhibits shall be validated/ approved by Chinese
exhibits may need to render relevant tariff to the
Entry-Exit and Inspection and Quarantine authorities
Chinese customs.
prior to entry to China. The exhibitor shall be required
(5) All exhibits shall be well packed and handed
to furnish to the recommended transporter with
over to the recommended transporter to transit to
exhibits/samples/list of exhibits for approval from
controlled venues appointed by the Chinese customs
related authorities 20 days prior to import of such
so as to carry out procedures of repatriation except
goods.
for those have been allowed to be imported,
Quarantine Bureau is responsible for the inspection
disposed and presented as free gifts or promotional
and quarantine of exhibits of the International
materials approved by the Chinese customs.
Pavilion of the 117th session of the Canton Fair.
Guangzhou
Entry-Exit,
Inspection
and
4. All promotional materials and technical data to
For exhibits, according to related laws and
be used or demonstrated including films, slides,
regulations, which are forbidden to enter or exit, be
tapes, video tapes, CD-ROMs, pictures, descriptions
carried, or posted, exhibit list and conditions for
and
to
inspection and approval for animal and vegetation,
Guangzhou customs by the exhibitor for prior
documents and materials for related procedures,
advertisements
should
be
submitted
45
please
refer
to
Service
Guide
of
Exhibit
transportation
from
the
trusted
transporter
to
Transportation at www.cantonfair.org.cn or ask for
organizing committee of the International Pavilion for
detailed
the purpose of inspection and registration.
materials
from
the
Recommended
Transporters of the International Pavilion of the
9、According to the regulation of China Customs,
Canton Fair.
exhibitors from Taiwan region shall be filed for record.
7.In case farm products is found not in
conformity with
on China
Taiwan exhibitors shall receive from the agent of
Entry-Exit, Inspection and Quarantine and with safety
exhibitor recruitment and fill in the 'Registration Form
hazard, the exhibitors shall destroy these products
of Participation by Taiwan Exhibitors at Main-land
immediately and buried or burned in the landfill
Exhibition', with which the agent will carry out the
nominated
by
related Regulations
Subsequent to the confirmation of participation,
City
Appearance
relevant registration procedures at China Customs.
of
Guangzhou
Without the above registration procedures, the
Municipality. The expense occurred therefrom shall
recommended transporter will fail to fulfill the
be borne by the exhibitors.
one-stop exhibit transportation service entrusted by
Environment
Bureau
and
of
Sanitation
8. Only exhibits stipulated in the Participation
the Taiwan exhibitors.
Provision or with written consent by Canton Fair shall
10. Exhibits fall into one of the following
be exhibited by the exhibitor in the stand. The
categories shall be treated as breach exhibits and
exhibitor shall bring along and submit the following
shall be disposed as breach products.
documents in advance to Canton Fair for inspection:
(1) Exhibits do not include in the exhibit scope
(1) Documents listed by the Exhibitor Notices of
the
Services
and
Stipulations
of
specified in the Participation Provision or exhibit
Exhibit
scope approved by written consent of Canton Fair.
Transportation, as well as the Exhibit List for the
(2) Exhibits involving IPRs such as trademarks,
International Pavilion of the 117th Session of Canton
patent, copyright and quality attestation being without
Fair.
relevant legal certificates.
(2) All exhibits involving IPRs such as trademark,
(3) Exhibits not directly produced by the exhibitor
patent and copyright and quality attestation should
being without signed Participation Agreement with
be attached with “List of Files for Trade Mark, Patent,
the manufacturer.
Copyright & Quality Attestation” (please fill in
(4) Exhibits, which shall go through the
schedule D1) and copies of legal certificates of such
procedures of inspection and quarantine according to
trademark,
Chinese laws and regulations, are not inspected or
patent
and
copyright
and
quality
attestation.
quarantined.
(3) For exhibits not produced directly by the
(5) Exhibits, without the consent of China
exhibitor, agreement should be reached and signed
customs and Entry-Exit, Inspection and Quarantine
with the suppliers on the exhibits’ participation in the
Authorities, are sold or eaten on a trial basis during
Fair.
the Fair.
(4) In
case
that exhibitor entrusts other
(6) Other exhibits without legal origins.
transporters than the recommended ones to carry out
11. No exhibits shall be sold in the hall.
the transportation of exhibits, exhibitor should
12. The exhibitor per se shall not be allowed to
provide the copies of letter of confirmation on
display, demonstrate and publicize any materials of
46
the exhibition in any format in the hall or carry out any
No nailing, trilling or sticking shall be allowed on
kind of publicity for the exhibition in any forms without
the ceiling, floors, pillars or walls in the hall.
prior written consent of Canton Fair.
No damage to the establishments of fireproofing,
monitoring,
electricity
distributing,
lighting
and
Chapter 5 Code of Conduct for Participation in
communication constructed to the ceilings, floor
the Fair
ditches, pillars and walls in the hall and toilet and
1.
Content
coverage
of
any
movable fireproofing installations therefrom.
company
(7) Any lost articles found in the hall shall not be
introduction, products directory or brochure leaf
pocketed and they shall be handed over to the
brought by exhibitors is restricted on the exhibitor’s
security sector of Canton Fair.
own company introduction and / or products exhibit in
Notes: Contact of the Security Section of the hall:
the current fair, and any distribution of these material
0086-20-89138768.
outside exhibitor’s own stand is prohibited. All
activities
of
the
exhibitor
including
(8) Distributing leaflets out of the stands is not
exhibition,
allowed.
demonstration, distribution of product catalogs and
3. In
promotional materials or gifts shall have to be carried
Provision
without
disturbing
of finding any non-exhibitors
distributing product catalogs, promotional materials
out only within the stand area stipulated in the
Participation
case
and CDs in the exhibition or the exhibitor is disturbed
the
by such persons, the exhibitor shall be obliged to
neighboring exhibitors or exhibition order of Canton
report to the security section of Canton Fair
Fair. The exhibitor shall strictly abide by the Safety
immediately to for settlement.
and Fire-prevention Regulations.
4. Canton Fair shall make overall arrangements
2. The exhibitor shall instruct and restrict his
for the clearness of the aisles as well as other public
participants to behave themselves in the exhibition.
areas of the hall. The exhibitor should clear the
(1) No Pilferage of exhibits of other exhibitors.
rubbish in his stand per se and keep the rubbish in
(2) No photographing or recording of exhibits on
the trash bins which shall then be settled by Canton
other stands shall be allowed without others’
Fair.
permission.
5. To ensure safety of the exhibitor, his personal
(3) No entry into any other stands without
properties and exhibits or to compensate his losses
invitations from their users.
may be caused by ignorance of his employee or staff,
(4) No disturbance to the visitors (buyers) or
the exhibitor shall be requested by Canton Fair to
other exhibitors.
purchase adequate insurance for the stand he rents.
(5) Obey to and cooperate with the guards of
Canton Fair without being deliberately provocative.
Chapter
(6) No damage to any fixed or movable
6
Complaint
and
Settlement
Regulations of Being Suspected of Infringing
installations in the hall include but not limit to:
No damage to any exhibit accessories, boards,
IP Rights
aluminum materials, lightings, tables and chairs in
the standard stand. Details shall be referred to
Item One General
Chapter 4, Services and Stipulations of Standard
Clause 1 The regulations herein are formulated
Stand Decoration, of Part II.
47
in accordance
with
relevant Laws, codes
of
Clause 7 In case that the complainant lodges a
administration and regulations of the People’s
Complaint to the Canton Fair and requests the
Republic of China to maintain good orders of the
Canton Fair to deal with the respondent as per
China Import & Export Fair (hereinafter referred to as
regulations herein defined, the complainant shall
Canton Fair) and to protect the legal rights and
accordingly agree to pay to relevant sectors of the
interests of the exhibitors as well as the owners of
Canton Fair all expenses incurred therefrom. The
such IP rights.
complainant should compensate the respondent for
Clause 2 The regulations herein shall merely be
all losses may thus arise in case of an invalid
applicable to Complaints concerning with being
complaint.
suspected of infringement of IP rights (hereinafter
referred to as infringement) arising in the exhibition
Item Three Complaint procedures
hall during course of the exhibition.
Clause 8 Exhibitor with a valid badge of this Fair
Clause 3 Through trade organizations, Canton
can lodge a Complaint to the Complaint Center in
Fair will jointly sign with all exhibitors on the Liability
case that any infringements have been detected in
Letter for Stand Usage in Canton Fair to plight all IP
the exhibits, packages, promotional materials in the
protection rules. All exhibitors must strictly abide by
stand or in any parts of the stand. (If an intermediary
obligations of IP right protection.
acts as an agent for complaint, he or she must have
the intermediary badge, please see Chapter 9 Notice
Item Two Management of Complaint
on Badge Application of Agents for IPR and Trade
Clause 4 The “Reception Centre of Complaints
Dispute Complaint in Canton Fair) Those who
and Settlements for IP Rights and Trade Disputes”
surpass the Center and directly deal with the
(hereinafter referred to as “Complaint Centre”)
infringing parties should be punished following
established by Canton Fair will be responsible for
regulations of violation of the Fair orders.
undertaking all complaints and settlements of IP
Clause 9 The complainant shall be required to
Rights for the current exhibition.
show to the Complaint Centre the ownership
Canton Fair will invite related government
certificate and authorization documents prior to
administrative department or organizations of IP
lodging the complaint. The complainant shall be
rights to sit in the Center. All Complaints will be
required to fill out the Letter of Complaint upon
settled by the Center as per suggestions of these
verification of the above documents by the staff of the
experts.
Complaint Center. Please refer to appendix for
Clause 5 Complaints and settlements for all
details.
infringement shall be carried out as per complaint
Clause 10 The complainant shall be further
procedures stipulated in Item Three herein.
required to demonstrate relevant follow up legal
Clause 6 Exhibitors should bring with them all
documents in case such patent and copyright
relevant ownership or authorization documentations
infringing shall be a repetition of previous Canton Fair
for all exhibits, exhibit packages, promotional
and had been settled by this Complaint Centre in
materials and other types of exhibits which may enjoy
previous Canton Fair. The case will not be accepted
IP rights or be authorized to enjoy the same to satisfy
unless relevant documents from the complainant
timely inspections of the Canton Fair.
have been furnished. A repeated Complaint upon the
48
same respondent for the same infringing of IP rights
trade
missions
and
Chamber
of
Commerce
will not be accepted by this Complaint Centre.
(associations) subsequent to closure of this Fair.
Clause 11 The Complaint Centre shall nominate
staff to deal with the case upon reception of the
Item 4 Punishment
Letter of Complaint. The respondent shall cooperate
Clause 16 Responsibility for all infringing doings
with the Complaint Centre to deal with the case on
happened in the stand shall be borne by the exhibitor
behalf of the in charge of the stand recorded.
who has been formally registered with the Canton
Clause 12 The respondent shall be required to
Fair to own the above-mentioned stand. The
examine the alleged items with the staff of the
exhibitor shall accordingly accept the settlements
Complaint Centre during the course of inspection. In
finalized by Canton Fair. Infringing Joint-ventures
the event that he shall be accused of being
shall be dealt with in accordance with procedures
suspected of infringing in his exhibits, the respondent
applicable to the exhibition companies and their
should immediately proof his non-infringement by
names shall be furnished to the trade mission.
demonstrating relevant certificate of rights or other
Clause 17 The Complaint Centre will deal with
evidences to proof he is in possession of legal rights
any Complaint involving IP issues as per procedures
and interests for the items alleged.
stipulated herein. Exhibitor who is unable to prove
Clause 13 In the event that the respondent shall
himself as “non-infringement” shall be regarded as
be unable to effectively proof his non-infringement
being “suspected of infringement” and the infringing
immediately, the accused items shall be temporarily
exhibits will be forbidden in the exhibition including
detained by the staff of the Complaint Centre. The
the exhibitor disposes the exhibits or the exhibits to
respondent shall be meanwhile signing on the Letter
be temporarily detained by the Center.
of Undertaking to commit that he shall not operate or
Clause 18 The Center will computer-file those
exhibit the accused items in case of his inability of
infringing exhibitors and report to the trade mission.
furnishing effective evidences subsequent to being
In case that one company infringes over three
such accused. The Letter of Undertaking shall be
numbers of ownership in the same Canton Fair, it
made in duplicate and the respondent and the
shall be reported to the trade delegation. Those
Complaint Centre shall hold one copy respectively.
exhibitors who are suspected of infringement of
Please refer to appendix for format.
pattern, copyright for two consecutive Fairs or
Clause 14 In the event that he disagrees with the
accumulated three Fairs or those exhibitors who are
settlements of the Complaint Centre, the respondent
suspected of infringement of trade marks for two
shall
of
accumulated Fairs shall be reported to the trade
non-infringement to the Complaint Centre within a
delegation. Those exhibitors who have been reported
workday (base on time-table of Canton Fair). The
for twice shall be reduced in their stand ratio or
temporarily detained items should be immediately
disqualified for six forthcoming Fairs and notified to
returned to the exhibitor provided that the proofing
the Fair.
furnish
supplement
evidences
shall be effective, or otherwise, the previous decision
Clause 19 In case that the respondent (exhibitor)
shall be maintained.
refuse to cooperate with the Complaint Centre
Clause 15 All settled infringing exhibitors in this
regarding any kinds of investigation and inspection,
Fair shall be filed by the Complaint Centre to relevant
the Complaint Centre and the security office of the
49
Canton Fair shall be authorized to confiscate the
the exhibitor as well as the relevant parties.
badge of such person and stop such person from
Clause
25
Joint-Ventures—means
the
entering the hall afterwards subsequent to an invalid
non-circulation enterprises that are suppliers or have
persuasion of the staff of the centre.
joint cooperation with the circulation enterprises
Clause 20 Should the exhibitor be found out to
which are participants of the Canton Fair.
exhibit the same infringing exhibit in the same stand
Clause 26
Proofing documents—— writ of
subsequent to an initial settlement has been
ownership of IP rights including testify documents
performed by the Complaint Centre, the Canton Fair
required by the Laws and Regulations of the People’s
shall be authorized to confiscate the badges of all
Republic of China and documents required by the
participants in such stand and deal with such events
Complaint Centre from the complainant or the
as per Clause 18 herein defined.
respondent as per real situation.
Clause 21 Those exhibitors who are suspected
of infringement of IP rights or those who have been
Item 6 Appendix
judged as infringement through administrative or
Clause 27 The Complaint Center will establish
legal procedures but still exhibit the infringement
an archive system to record all complaint data in the
articles, packages, promotional materials in the
Canton Fair and have them reported to relevant
Stand, or those who have been suspended for some
government sectors timely.
Fairs but repeat infringement again shall be
Clause 28 The China Foreign Trade Center is
permanently deprived of their participation rights and
authorized to interpret the regulations herein defined.
notified to the Fair.
Clause 29 The regulations herein defined shall
Clause 22 In case that 10 companies infringe
take effect on the date of issuance. These
the same number of ownership (wide range of
regulations shall be prevailing in case there shall be
infringement)
in the same Canton Fair, those
any conflicts between these regulations and any
companies shall be notified to the Fair and be filed to
other previous regulations established by the Canton
relevant trade delegations.
Fair.
Chapter 7 Detailed Rules for Execution of
Item 5 Interpretation of Terminologies
Complaint and Settlement Regulations for
Clause 23 Intellectual Property Rights in this
Being Suspected of IP Rights Infringement
regulation shall include the following:
1. Copyright and Related Rights
Item 1 The regulations herein are formulated in
2. Trademarks
accordance
3. Patents
with
Complaint
and
Settlement
Regulations for Being Suspected of IP Rights
Clause 24 Exhibitor- the herein defined exhibitor
Infringement. (Hereinafter referred to as Settlement
who to be responsible for infringing IP rights shall be
Regulations)
the one who has been formally recorded by Canton
Item 2 The detailed rules herein defined shall
Fair (i.e. the company shown on the fascia). If the
only be applicable to complaints and settlement upon
direct infringing party is the exhibitor/ subsidiary/ J.V.
conducts being suspected of IP right infringement in
/ supplier/ cooperative organization, the settlements
the exhibition halls during the course of China Import
stipulated herein Item 4 shall be applicable to both
50
and Export Fair (hereinafter referred to as Canton
Fair).
Conducts
being
suspected
of
IP
infringement of IP rights.
right
Item 7 The Complaint Center shall be entitled to
infringement may include infringement of patents,
obtain evidences at the stand of the exhibitor being
trademarks, copyrights and other IP rights conducts.
suspected
of
IP
right
infringement
through
Item 3 The detailed rules herein defined to
photographing, taping and video recording, and it
manage and regulate the Fair participants is in
shall cooperate with administrative and judicial
accordance with the relevant IP protection items
departments to obtain such evidences at site or to
stipulated in The Liability Letter for Stand Usage in
notarize
Canton Fair (sample in the Exhibition Service
authorities.
Guidelines of Canton Fair) which was entrusted by
cooperative during these conducts. The Complaint
the Canton Fair to sign between all trade missions
Center shall be responsible for confidentiality of all
and exhibitors.
evidences achieved through aforesaid measures.
the
same
with
Exhibitors
relevant
concerned
notarization
shall
be
Item 4 The Canton Fair will invite relevant
The Canton Fair shall be entitled to severely
provincial and municipal government administrative
punish the non-cooperative exhibitor as per real
departments or organizations of IP rights to dispatch
situation.
their expertise to the Fair as specialists of the
Item 8 The complainants shall submit the Letter
“Reception Centre of Complaints and Settlements for
of
Complaints
at
complaint
service
stations
IP Rights, Product Quality and Safety, and Trade
nominated by the Canton Fair. The Complaint Center
Disputes” (hereinafter referred to as “Complaint
shall reject complaints submitted through other
Centre”) to guide and assist the Complaint Centre to
channels such as telephone calls or e-mails.
undertake all complaints and settlements of conducts
Item 9 All complaint materials submitted by the
being suspected of IP Rights infringement in
complainant shall fall into the materials scope
accordance with relevant regulations of the Fair.
stipulated by the Canton Fair and comply with
Item
5
All
relevant
agents
dealing
with
complaint conditions stipulated by the Complaint
complaints and settlements of IP rights infringement
Center regarding patents, trademarks and copyrights.
during course of the Fair shall register at the
Relevant complaint conditions have been clearly
Complaint Center with their qualification certificates.
stipulated in the Canton Fair Service Guidelines and
Their conducts shall be under the guidance of the
Acceptance of Complaint, Settlement Procedures
Complaint Center and voluntarily abide by relevant
Regarding Copyright Infringement in Canton Fair,
regulations of the Fair. Complaints from unregistered
Acceptance of Complaint, Settlement Procedures
agents shall be rejected by the Complaint Center.
Regarding Trade Marks Infringement in Canton Fair,
Item 6 All trade missions and chambers of
Acceptance of Complaint, Settlement Procedures
commerce (associations) shall, prior to and during
Regarding Patent Infringement in Canton Fair posted
the course of the Fair, self-investigate and remedy all
on
exhibits, exhibit packaging, promotional materials
(www.cantonfair.org.cn).
the
official
website
of
the
Canton
Fair
and any exhibit components within scope of their
Item 10 As for complaints regarding infringement
administration area to prevent any types of IP rights
of product internal structures, the Complaint Center
infringement and cooperate with the Complaint
may require the complainants to further furnish
Center to deal with the exhibitors being suspected of
evidences other than the stipulated complaint
51
documents. The complaints might be rejected in case
Item
15
Respondents
should
proactively
that the complainants fail to furnish the aforesaid
cooperate with the staff from the Complaint Center to
materials.
investigate and settle cases being suspected of IP
Item 11 An acceptance number shall be
infringement and sign on the Settlement Notice and
allocated to the complainant once the complaint is
Letter of Commitment. In case the respondents fail to
accepted by the Complaint Center. This number shall
perform the same, the Complaint Center shall report
be used as evidences for the appellants to check the
to the relevant trade missions and settle the cases in
progress and outcome of the settlement. The
accordance
Complaint Centre shall undertake the complaints
Regulations.
according to their acceptance dates and degree of
with
Item
19
in
the
Settlement
Item 16 Should the respondents, the exhibitors
emergency or other situations.
and relevant personnel ignore the disciplines of the
Item 12 In case the exhibits and promotional
Fair, refuse to cooperate with the Complaint Center
materials are primarily suspected of IP right
to investigate the cases in bad manners or intervene
infringement after settlement and investigation of the
and stop the Center staff from investigating the case
Complaint Center, they should be removed from the
by violence, threat or other manners, the Complaint
exhibition by the respondents accordingly. In case
Center shall be authorized to cooperate with the
the
Security Office of the Canton Fair to confiscate their
respondents
non-infringement,
consider
they
themselves
should
furnish
to
be
relevant
exhibition
badges,
abolish
their
exhibition
evidences to defend themselves within the stipulated
qualifications and report the cases to the relevant
time limit, In cast that they fail to furnish relevant
trade missions and the Fair according to the
evidences within the time limit or the evidences they
seriousness of the cases, reduce their future stand
submitted are deemed as non-valid to prove
quantity or directly eliminate their qualifications for
non-infringement after deliberation, they shall be
the forthcoming sessions.
settled by the Complaint Centre according to relevant
Item 17 For exhibits being defined as IP rights
regulations.
infringement, the staff of the Complaint Center shall
Item 13 The valid evidences required by the
Complaint
Center
as
per
case
shall
be entitled to require the concerned party to treat
include
their exhibits as being “Spontaneous Withdrawn” or
ownership documents as well as relevant custom
“Temporary Confiscated”. Spontaneous withdrawn
bills, supply agreements or contracts, invoices,
means such a settlement that the Complaint Center
inspection reports and other publications (patent
requests the exhibitor to self-remove their infringed
documents, textbooks and journals etc.).
exhibits from the stands and promise not to exhibit in
Item 14 In case the exhibitors fail to obey the
future; Temporary Confiscated means that the
regulations in the Letter of Commitment and still
Complaint Center confiscate the infringed exhibits
exhibit the products being suspected of IP right
and have them filed in the Complaint Center.
infringement in the current Fair without successful
As
for
large-size
infringed
exhibits,
the
defenses, the Complaint Center shall be entitled to
Complaint Center may have them covered up or
confiscate exhibition badges of relevant personnel
sealed and meanwhile carry out settlements such as
and the infringed exhibits. The confiscated exhibits
“Spontaneous
shall be destroyed upon the close of the Fair.
Confiscated”.
52
Withdrawn”
or
“Temporary
Item 18 “Notice the trade mission” mentioned in
submitted to the trade missions. The Complaint
the Settlement Regulations means the Complaint
Center shall construct a Black Name List System and
Center files the list of the infringed exhibitors in
a permanent cancellation shall be imposed upon any
current session in computer and notice the same to
Joint-Ventures which have been reported twice to the
relevant trade missions.
trade missions and such Joint-Ventures shall be
Item 19 “Report to the trade mission” means the
reported to the Canton Fair accordingly.
Complaint Center files the list of the infringed
Item 25 The China Foreign Trade Center is
exhibitors in current session which has exceeded
authorized to formulate and interpret the detailed
maximum number of infringement mentioned in the
rules herein defined.
Settlement Regulations and reports to relevant trade
Item 26 The detailed rules herein defined shall
missions who shall criticize the infringed exhibitors
take effect on the date of issuance. The Settlement
within the trade missions through certain approaches
Regulations shall be prevailing in case there shall be
as per regulation of the Canton Fair.
any conflicts between these rules and the Settlement
Item 20 “Report to the Fair” means the
Regulations.
Complaint Center records the name, infringement
details and settlement of the infringed enterprises on
Chapter 8 Rules for the Prevention and
the Canton Fair News to give warnings to all
Resolution of Trade Dispute in China Import
exhibitors as per seriousness of the infringement and
and Export Fair
the attitude of the infringed exhibitor toward the
settlement.
Item I Objectives
Item 21 “Same exhibition section” mentioned in
Clause 1 Subject to the applicable laws and
the Settlement Regulations means the exhibition
regulations of the People’s Republic of China and the
section classified as per general product categories
relevant measures of China Import and Export Fair
in the Canton Fair.
( Hereinafter referred to as ” Canton Fair” or “the
Item 22 “Broad infringement” mentioned in the
Fair”), the following rules relating to the Fair are
Settlement Regulations means a massive IP right
hereby made for the purpose of efficiently resolving
infringement situation in which more than 10
trade disputes arising among the Fair-participating
exhibitors are complained to be suspected of
parties, maintaining fair trading order, protecting the
infringement of the same IP right at the same session
legitimate
of Canton Fair, and such massive infringement has
concerned,
been firmly proven.
rights and
and
interests of the
fostering
a
parties
trustworthy
and
harmonious environment for international trade.
Item 23 “Exhibitors infringing over 3 rights in one
Clause 2 These Rules shall apply in respect of
session” and “more than 10 exhibitors are suspected
prevention
of infringement of the same IP right” mentioned in the
of
trade
disputes
among
the
Fair-participating parties, and lodging and thereafter
Settlement Regulations all include the initial numbers
handling of complaints in connection with such
i.e. 3 and 10.
disputes.
Item 24 Joint-Ventures being suspected of IP
Clause 3 The Fair-participating parties shall be
infringement shall be settled as per criteria applicable
bona fide and observe the contracts they have
to other types of exhibitors and their names shall be
53
concluded; in particular, they shall pay due care to
(2)The respondent shall be a participating party
risk control and resolve conflicts in an amicable
at a current session of the Fair, and must be present
manner.
at the Fair’s complex either personally or through an
Clause 4 The Reception Station of Complaints
agent;
and Settlements for IPRs and Trade Disputes
(3)The
complainant
shall
submit
relevant
(hereinafter referred to as “the Complaint Office”) set
evidences such as contracts, payment documents,
up by the Fair is the only agency for dealing with
etc. If neither the respondent nor the respondent’s
trade disputes in the Fair’s complex while the Fair is
agent is present at the Fair’s complex, the Complaint
in session.
Office will assist the complainant in approaching the
China Foreign Trade Centre, the organizer of the
relevant trade delegation for possible ways and
Fair, and South China International Economic and
means of settling the dispute concerned.
Trade Arbitration Commission (hereinafter referred to
Clause 8 Upon receipt of a complaint, the
as “SCIA”) jointly manage the Complaint Office
Complaint Office shall determine whether or not to
throughout the Fair so as to deal with complaints and
accept the case. If the complainant does not comply
trade disputes.
with any of the conditions as referred to in Clause 7
Item II
above, the Complaint Office may refuse to accept the
Disputes Prevention
Clause 5 For the purpose of effectively
case. Once the case is accepted, the complainant
controlling trade risks and resolving disputes, the Fair
shall complete a Complaint Application Form, which
advocates
adopting
shall be lodged with the Complaint Office. The
contracts,
incorporating
the
recommended
clauses
for
model
resolving
Complaint
disputes harmoniously and effectively.
Clause
6
The
Fair
shall,
through
Office
shall
promptly
appoint
professional(s) to deal with the case.
trade
Clause 9 The Complaint Office shall notify the
delegations and relevant chambers of commerce,
respondent according to the contact information
require the Fair-participating sellers to execute a
provided by the complainant. If the respondent is a
“Booth User Covenant” so as to encourage them to
Fair-participating seller, the Complaint Office shall at
take active steps in preventing and resolving
the same time notify the trade delegation to whom
disputes, if any, with the buyers. If and when a
the respondent belongs. The respondent as well as
dispute arises, the Fair-participating party concerned
the relevant trade delegation shall be cooperative
shall lodge a complaint, which upon request shall be
with the Complaint Office in dealing with the
dealt with in accordance with these Rules, unless
dispute(s).
otherwise agreed between the disputing parties as to
Clause 10 Any dispute shall initially be dealt with
the manner of solving dispute.
by way of mediation which shall be jointly conducted
by staff members of China Foreign Trade Centre and
Item III
SCIA at the Complaint Office. The Complaint Office
Complaint and Resolution
may mediate the case in the manner it considers
Clause 7 The complainant shall comply in full
appropriate for the disputing parties to enter into a
with the following conditions:
settlement agreement in writing.
(1)The complainant must disclose his/her real
Clause 11 If the dispute is successfully settled, a
name and must hold a valid badge for the current
settlement agreement in writing shall be made and
session of the Fair;
54
executed by or on behalf of the parties concerned,
Item V Supplementary Provisions
and the Complaint Office’s seal may be affixed. To
Clause 16 When the Fair is out of session, the
make the settlement agreement enforceable, either
complainant
party shall be entitled to submit the settlement
proceedings against the respondent shall act in
agreement to SCIA for an arbitral award.
accordance with the terms of the contract and
Clause 12 If the mediation fails, the dispute shall,
intending
to
take
further
legal
applicable laws and regulations.
unless the parties agree otherwise, be referred to
Clause 17 Under these Rules, any reference to
SCIA for arbitration. The parties concerned may
the term “Fair-participating seller” shall include any of
apply for arbitration during and after the Fair session,
the seller’s affiliated suppliers.
but in any event within the limitation period
Clause 18 These Rules shall be interpreted by
prescribed by the law.
China Foreign Trade Centre.
Clause 19 These Rules shall be effective as
Item IV
from the date of promulgation and if there is any
Discipline and Enforcement
Clause 13 At the close of each Fair session,
inconsistency between these Rules and previously
the Complaint Office shall prepare a name list of the
promulgated measures of the Canton Fair, these
Fair-participating sellers having been complained of
Rules shall prevail.
and a name list of persons allegedly liable for the
disputes, and shall deliver the same information to
Chapter 9 Notice on Badge Application of
the Operation Department of the Fair, the relevant
Agents for IPR and Trade Dispute Complaint
trade delegation, and/or the chamber of commerce
in Canton Fair
concerned for disciplining the relevant parties in
To treat complainants and respondents of IPR
accordance with the Measures of Canton Fair to
and trade disputes of Canton Fair in a fair and
Monitor the Commodity Quality and Complaints
reasonable manner, to facilitate them to deal with
Relating to Trade Disputes.
complaints, and to regulate IPR complaint reception,
Clause 14 Upon arising of a dispute, if a
Canton Fair began to issue badges for agents
Fair-participating party concerned fails to lodge the
engaged in IPR and trade dispute complaint in the
complaint pursuant to these Rules, or a respondent
112th session. The application and issuance of such
refuses to respond to the Complaint Office in dealing
badge is in accordance with Patent Law of People’s
with the complaint, then the Complaint Office may
Republic of China, Trademark Law of People’s
approach the relevant trade delegation for possible
Republic of China, Copyright Law of the People's
means and ways of settling the dispute.
Republic of China and Canton Fair’s relevant
Clause 15 If a party refuses to comply with the
regulations on badges.
arbitral award, the other party may apply to a
1. Badge Title
competent court in China, or to a court of foreign
jurisdiction
according
to
the
United
“Agent (IPR)”, “Agent (Trade Dispute)”
Nations
2. Applicants
Convention on the Recognition and Enforcement of
Agents or professionals designated by IPR
Foreign Arbitral Awards for enforcement of the
agencies or law firms that are entrusted by
award.
complainants and respondents of IPR complaints
55
and trade disputes in Canton Fair.
submitted; a notarized Chinese translation is also
3. Documents to be Submitted
needed if the material is in English. In case the
Besides the picture (5cm *4cm, blue or white
complainants or respondents are residents of Hong
background) of applicant (agent, same below),
Kong, Macau, and Taiwan, relevant notary certificate
second generation ID card and its copy (with the
and authentication shall also be submitted.
official seal of the agency), a letter of introduction of
The documents above must be authentic, legal,
the agency, the following documents are also
and valid; if false materials are provided, Canton Fair
needed:
will investigate the responsibility of relevant agency
(1).
Identity
certificates
of
complainants
or
or person.
respondents
4. Application Quota
a. Natural person: ID Card or passport;
Only the agent mentioned in the Power of Attorney
b. Company: copy of business license or overseas
can apply for such badge. In case that the Power of
registration certificate;
Attorney mentions only an IPR agency or law firm,
c. Complainants and respondents of trade disputes:
without clear designation of a certain agent, the
Canton Fair badge.
entrusted agency or law firm can designate two
(2). Certificates on the matter
professionals to apply for the badge. For each IPR
a. IPR complaint: IPR certificate of complainants or
agency or law firm, up to 60 applications can be
respondents, or notice on alleged IPR infringement
submitted each day in one session.
issued by Canton Fair Complaint Center for IPR,
5. Application Procedure
Product Quality and Trade Disputes (Complaints
(1). An agent should, according to the business he
Center for short, same below);
or she is entrusted with, fill in the badge application
b. Trade dispute / complaint: contract that
form (please fill in Form D3). Please scan the related
complainants or respondents signed in Canton Fair.
materials mentioned in “3. Documents to be
(3). Certificates on the principal-agent relationship
Submitted” in sequence, save it as PDF file, and
a. Power of Attorney signed by complainants or
attach it in an email to [email protected]
respondents;
(2). The relevant department of Canton Fair will
b. Official letter by the entrusted IPR agency or law
pre-review the application and inform the applicant
firm of designating agents on the entrusted matter.
the result in five working days (The pre-review may
(4). Certificates on the qualification of agency /
be accelerated according to the needs of the
agent
respondent’s agent.) If the application is approved,
a. Registration certificate of the entrusted IPR
the applicant should bring application form and
agency or practice license of law firm, within validity
second generation ID card and its copy (with the
period;
official seal of the agency) and a letter of introduction
b. Practice license of lawyers or agents, within
of the agency to the counter designated by Canton
validity period.
Fair’s Registration Service Office. If the reprint
In case the complainants or respondents are
checks with the original, a badge is issued after the
foreigners, a notary certificate on patent ownership or
applicant pays the fee. If the scanned documents are
interest relationship and an authentication by China’s
insufficient, the applicant should fully supply the
embassy or consulate in that country shall be
documents in time and re-apply. If the application is
56
not approved, such badge will not be issued.
lodge complaints directly without entrusting agents.
6. Charges
(2) This Notice does not apply to natural persons
50 RMB Yuan for each badge. If the same person
who are non-professional agents or lawyers and are
applies for badges with discontinuous validity, each
entrusted by complainants or respondents to deal
badge shall be charged 50 RMB Yuan.
with complaints. However, such natural persons shall
Service fee: 300 RMB Yuan per person per day
also bear other valid badges of Canton Fair. One
7. Reminders
person can only be entrusted by one complainant or
(1) One person can wear only one badge. If the
respondent (joint ownership of an IPR is deemed as
agent is issued with other Canton Fair badges, these
one complainant or respondent); if the complainant
badges will be cancelled.
or respondent is also a natural person, the Power of
(2) After Canton Fair issued the “intermediary”
Attorney shall be notarized or issued on the site of
the Complaint Center.
badge in the 117th session, the Complaint Center will
Tel: 020-89138312 (non Fair time), 020-89061306
not accept complaints filed by agents bearing other
(during Canton Fair)
badges. If persons bearing other badges are
discovered engaging in investigation, complaint, and
Email: [email protected]
other activities inconsistent with his or her badge,
The Complaint Center shall be responsible for the
interpretation of this Notice.
Canton Fair may cancel the badge he or she is
holding. In such case, the person must not linger in or
re-enter the Complex; Canton Fair will decide
Chapter
whether to decline further badge application of the
Broadband Service of Canton Fair
person according to specific circumstances.
(3) The Complaint Center accepts only on-site
broadband
be determined after at least one working day’s
should
take
this
Complex
safety,
ensure
network’s
normal
safe, stable and efficient environment for network
than one day before the end of a session will not be
agent
on
operation and benefit network users, and create a
on-site investigation. Therefore, complaints filed less
The
Regulations
In order to strengthen management of exhibition
complaints during Fair time, and each complaint will
accepted.
10
usage, the regulations herein are stipulated in
into
accordance with the “Interim Provisions on Computer
consideration and apply his or her badge in advance;
Information and Internet Management of PRC” and
the agent should also apply for the badge’s validity
relevant internet laws and regulations and relevant
period according to his or her needs.
situations in the exhibition halls of Canton Fair.
(4) IPR agency or law firm acting for appellants
no longer has to register at the Complaint Center.
The regulations herein defined are applicable to
The original materials mentioned in “3. Documents to
exhibitors, contractors, and
be Submitted” are needed when IPR agency or law
other
parties
and
personnel who require the broadband service
firm acting for complainants file a complaint. (Copies
provided by the Canton Fair.
of business license and certificates of IPR agencies
or law firms with official seal are accepted.)
Item 1 General Information of Broadband in the
8. Remarks
Exhibition Halls
(1) This Notice does not apply to complainants who
57
The broadband offered by the hall shall include
utilize switches, hubs or any other types of network
both wired and wireless broadband Internet access
switches to connect multiple computers through the
and the standardized services cover HTTP, QQ,
broadband offered by the exhibition hall.
MSN and E-mail. For internet services other than
(4) Users shall not be allowed to privately utilize
standardized ones such as stock software, VPN
wireless Routers or AP to self-organize any types of
which require special protocol connections shall be
network; meanwhile no other equipment which may
additionally charged for the opening of limited port
cause interference to the wireless network in the
services ( except for ports for BT, Thunder and
exhibition hall shall be allowed.
games). Notes: Wireless broadband service provided
(5) No Troy software, virus tools and other
by the exhibition halls shall not include connection of
hostile computer programs shall be allowed to install
limited port service.
in private computers which may cause invasion to the
network of the halls and interrupt the normal
Item 2 Application for Internet Access in the
operation of other users.
Exhibition Hall
(6) Application software for movie and video
The exhibitors shall approach to the service
download such as Thunder, Net Express, BT, Mule
station to apply for broadband payment (refer to
or P2P which may occupy a big proportion of the
Charge Criteria for broadband connection and Rent
broadband shall not be allowed in the exhibition hall.
for IT equipment). During the exhibition preparation
period
(7) Users should keep the cables, wireless cards,
Upon approval, the exhibition halls shall
switches and other network equipment provided by
accomplish the work as per time stipulated and the
the exhibition hall in good condition and give
network will be formally connected on the opening
advanced
day of the Fair. No application for broadband
acknowledgment of any kinds of reclaim Before
connection will be accepted after the opening day.
exhibition dismantling.
notice
to
the
Canton
Fair
for
Exhibitors shall call the service number offered by the
hall in case of any failure of network connection.
Item 4 Settlement for Breach and Exempt Clause
(1) The broadband service offered shall only be
Item 3 Usage and Management of Broadband in
physical connections to internet for users; the
the Halls
exhibition hall shall not be responsible for any
(1) Upon approval and payment of broadband
liabilities and risks arising from the usage of such
services, the exhibition hall shall accomplish the work
broadband service. Usage of the broadband service
as per time stipulated and the network will be
means that the user understand and promise to
formally connected on the opening day of the Fair.
independently undertake all liabilities and risks
(2) Broadband connection in the hall shall be in
arising therefrom.
pairs i.e. applied number must be matching with the
(2) The exhibition hall shall be entitled to
computer number to be used. Multiple computers
terminate any private connection to the exhibition hall
shall be on basis of equal multiple broadband
broadband by the users through wired or wireless
connections or broadband networks shall be applied
routers, hubs and other types of switches and
in this respect.
reserve the rights of recourse to the broadband fees
(3) Exhibitors shall not be allowed to privately
or non-reimbursement to the deposits for broadband
58
connection.
(1) The broadband offered by the exhibition hall
(3) In case that the user shall privately utilize
shall be used for network communication, product
wireless AP, wireless routers or other types of
exhibition and a platform for online trade. All users
wireless transmission equipment to self-organize any
shall be required to abide by relevant network laws
types of network or connect to the exhibition hall
and regulations to use the network in civilized
broadband which may cause interferences to the
manners.
wireless network in the exhibition hall and the normal
(2) All users shall be required to install authentic
operation of other users, the exhibition hall shall be
anti-virus software and updated virus database on
entitled to terminate the activity of the users or
their computers. In case that the exhibition hall shall
immediately terminate the relevant wireless network
discover any computer to be attacked by virus or
and pursue legal actions against the breach party as
there might be any threats to the network, the
per seriousness of the case.
exhibition hall shall be entitled to immediately
(4) In case that the user shall install Troy
terminate all running broadband services and shall
software, virus tools and other hostile computer
be exempt from any losses arising from such
programs which may cause invasion to the network
termination.
of the halls and interrupt the normal operation of
(3) The exhibition hall reserves all rights to
other users, the exhibition hall shall be entitled to
terminate or partially terminate the network service
immediately terminate their running broadband
without prior notice to users and shall be exempt
services and shall be exempt from any losses arising
from
from such termination as well as pursue legal actions
termination.
against the breach party as per seriousness of the
any
responsibilities
arising
from
such
(4) The exhibition hall reserves all rights to
case.
terminate or partially terminate the network service
(5) Upon detecting the broadband users to
due to changes of switches, network adjustment,
attack the network of the exhibition hall or use the
equipment breakdown, cable damage, virus attack
exhibition hall network to carry out illegal activities,
and other unforeseen events and shall be exempt
the exhibition hall shall be entitled to immediately
from
terminate their running broadband services and shall
termination.
be
exempt
from
any
responsibilities
without
any
responsibilities
arising
from
such
(5) Those who do not identify the regulations
reimbursement of any fees or the deposits therein.
herein
The exhibition hall shall meanwhile be entitled to
services offered by other suppliers.
pursue criminal or civil legal actions against the
defined
shall
self-apply
for
broadband
(6)The regulations herein defined shall come
breach parties.
into force on 1st, Apr, 2010. The exhibition hall
reserves all rights of interpretation of the regulations.
Item 5 Reminders and Special Remarks
59
Chapter
11
Regulations
on
(4) In case that a punishment imposed by the
Default
Chinese customs or other governmental legal
Settlement
departments upon Canton Fair is caused by the
Any legal person, natural person or other
exhibitor’s violation of the Regulations on the
organization applying for participating in Canton air
Chinese customs in disposing per se import exhibits
shall accept the Exhibitors Manual and be bound by it.
or exhibiting any kinds of illegal exhibit, Canton Fair
Exhibitors participating in Canton Fair through
shall retain the power to claim from the exhibitor for
entering into the Participation Provision with Canton
any losses arising therefrom.
Fair shall accept the Exhibitors Manual and be bound
(5)In case that the exhibitor per se shall
by it. Violation of any regulation, regulations or
demonstrate,
stipulation of the Exhibitors Manual shall be regarded
punishment
in
accordance
other
authorized to confiscate these promotional materials
and expostulate the exhibitor. Canton Fair shall
Canton Fair shall deal with those exhibitors who
confiscate the badges of all participants of such
violate the regulations herein defined through
stands,
measures as follows:
in
which
the
exhibitors
ignore
the
expostulations and continue the aforesaid breaching
(1)Confiscate the badges of all exhibitors of the
activities. These participants shall furthermore be
breaching stand and stop those exhibitors from
refused to enter the exhibition hall.
entering the exhibition hall.
3. In Violation of Code of Conduct for
(2)Close down the breaching stand and have it
Participation in the Fair
recorded so as to refuse its application in the future.
(1)
2. In Violation of Regulations for Exhibits
Exhibitor
who
distributes
promotional
booklets, CDs, product catalog and displays gifts in
Management
areas other than what specified in the Participation
(1)Exhibits of “suspected infringement” shall be
Provision such as aisles and any public areas in the
dealt with pursuant to Complaint and Settlement
exhibition hall shall be expostulated by Canton Fair
Provisions of Being Infringing IPR of Chapter 6
and the aforesaid materials shall be confiscated.
herein.
Canton Fair shall confiscate the badges of all
(2)Exhibits excluded in scope defined in the
participants of such stands, in which the exhibitors
Participation Provision or in the records agreed by
ignore the expostulations of the Fair and continue the
Canton Fair shall be removed from the exhibition hall
aforesaid breaching activities. These participants
by Canton Fair in case that the exhibitor refuses to
shall furthermore be refused to enter the exhibition
clear the same from the exhibition hall. Canton Fair
hall. Non-exhibitors who perform so shall be
shall not bear any responsibilities for any losses
confiscated of their badges and materials and hence
arising therefrom.
be driven out of the hall.
(3) Canton Fair shall confiscate all illegal exhibits
(2) Any spy filming or recording of exhibits on
or exhibits which the exhibitor is unable to illustrate or
without bearing
any
written consent of Canton Fair, Canton Fair shall be
1. In Violation of Regulations for Use of stand
origins
publicize
Canton Fair in the exhibition hall in any forms without
with
stipulations herein defined.
proof their legal
and
materials of Canton Fair in any forms and publicize
as a breach. The default party shall accept related
breaching
display
other stand or its designs without permission from the
any
owner of the stand concerned, Canton Fair shall be
responsibilities for any losses arising therefrom.
60
entitled to confiscate such films or memory sticks of
the original status. Or
the recording devices.
 The responsible exhibitor or contractor shall
(3) Badges of those who takes exhibits from
compensate to Canton Fair as per assessment of
other stand without permission from the owner of the
such renewal in case the renewal has not been
stand concerned shall be retained by Canton Fair
accomplished.
who shall be authorized to refuse such person to
(7) Canton Fair shall be entitled to confiscate
enter the exhibition hall again; person who pilfers
leaflets distributed outside the stands; to those who
precious exhibits shall be treated as a theft and his
violate the code of conduct repeatedly shall be
badges shall be confiscated by Canton Fair and the
confiscated of their badges and be refused to enter
person shall be transferred to public security sectors
the exhibition hall again.
for settlement.
4. In Violation of Stipulations of Application &
(4) Those who refuse to obey and cooperate
Setting-up for Customs-Built Stand
with the guards of the exhibition and create any
(1) In case the design drawings of the
troubles shall be confiscated of their badges and be
customs-built stand have not been submitted for
refused to enter the exhibition hall again.
approval or have not been verified and approved,
(5) In case that demonstration in the stand
Canton Fair shall not allow the related contractor to
(including noise of the acoustics used shall be
execute construction works in the hall.
greater than 70 decibels) causes a disturbance to the
(2) In case the design drawings of the
neighboring exhibitors or orders of the exhibition, the
custom-built stand shall not be submitted for
Canton Fair shall be entitled to expostulate such
approval within the time limits, Canton Fair shall be
exhibitors.
such
entitled to refuse such drawings and stop related
expostulations shall be punished by a electricity cut
contractor from executing construction works in the
to the stand by Canton Fair and Canton Fair has full
hall.
power
to
Exhibitor
handle
refuses
such
to
accept
misconducts
through
(3) Contractor of custom-built stand without
measures such as confiscating badges of all
Construction License shall be forcibly requested by
exhibitors and refuse them to enter the exhibition hall
the Canton Fair to withdraw from the exhibition hall
in future.
and the contractor shall afterwards be required to
(6) Following measures shall be undertaken by
accomplish all move-in procedures in accordance
Canton Fair to handle misconducts such as nailing,
with stipulated processes.
drilling, sticking on ceilings, floors, pillars or walls of
(4) In case the custom-built stand shall not be
the exhibition hall, or damage and destruction to the
constructed in accordance with the stipulations,
fire-prevention installations, monitoring systems,
Canton Fair shall hence warm the related contractor
electricity
communication
and forcibly order such contractor to terminate all
facilities on the ceilings, ditches, pillars and walls of
construction works for modification. No electricity
the exhibition hall, or toilet establishments, mobile
shall be connected to such stand in case of a refusal
fireproofing equipments and other portable or fixed
for modification or completed modification not be
installations in the exhibition hall:
accepted by Canton Fair. Connected electricity under
distribution
structures,
 The responsible exhibitor or contractor shall be
such circumstances shall therefore be cut off.
forcibly required to renew the damaged settings to
Construction License of those who refuse to carry out
61
such modifications shall be cancelled by Canton Fair
stand
and whose construction qualifications for next
Canton
Fair
shall
accordingly
be
(1) In case that the exhibitor per se dismantles or
terminated.
alters the standard stand and the fascia, aluminum
Furthermore, parts or the entire constructional safety
materials, exhibition
deposits of the contractor shall be deducted as a
distribution circuits without permission of Canton Fair,
penalty for such misconduct following the stipulations
Canton Fair shall be authorized to temporarily detain
agreed upon between the contractor and Canton Fair.
the badges of all exhibitors in the breaching stand
All consequences arising therefrom shall be borne by
and afterwards settle the case through following
the contractor. Such breaches shall include but not
measures:
limit to the following:
stand to the original state and bear all expenses
drawings verified by the Canton Fair including over
incurred therein, or
height and putting a roof on the stand.
Not
utilize
and
①The exhibitor will be required to renew the
—— Execution of works not comply with design
——
accessories, lightings
fire-resisting
②The exhibitor shall compensate to Canton Fair
construction
RMB 600 for per stand as penalty if aforesaid
materials as per stipulations or not take adequate
renewal becomes impossible. The exhibitor shall
measures for fire-prevention as per requirements of
furthermore pay to Canton Fair extra penalties in
Canton Fair even stipulated materials have been
case of damages to the fascia, aluminum materials,
employed.
exhibition accessories, lightings and distribution
—— Not utilize qualified electric materials and
circuits.
equipment as per stipulations.
(2) In case that he shall modify any wordings of
—— Electric equipment is not installed and
the fascia or cover up the fascia by any means, the
operated as per stipulations.
exhibitor shall be required to have it renewed to the
—— Obstruction to fire-prevention installations
original state by the Canton Fair. The exhibitor shall
electricity
communication
accordingly pay to Canton Fair all expenses arising
establishment however not adequate safe distance
therefrom and an amount of RMB 100 as a default
has been reserved.
penalty.
or
distribution
and
—— Modification of any fixed installations inside
(3) All identical installation materials for standard
or nearby the stand; any fixation, suspension or
stand or similar exhibition materials and accessories
decoration on/to the ceiling, floors, pillars or walls of
to the Canton Fair brought into the hall by the
the exhibition hall.
exhibitor without permission of or registration with the
—— Exposed components of the back side or
Canton Fair shall be confiscated and all losses
flanks of the stand have not been beautified through
therefrom arising shall be borne by the exhibitor.
double decoration covers and advertisements have
(4) Any cuttings on the allocated exhibition panel
not been decorated from outside.
and aluminum materials, or painting, nailing and
—— Construction License is not hanging in a
trilling on the penal or exhibition materials, or losses
prominent location in the stand during construction;
of exhibition penal and aluminum materials, Canton
Construction works exceed the scope covered in the
Fair shall charge from the exhibitor RMB 300 for
license.
each lost or damaged penal and RMB 500 for each
5. In Violation of Regulations on use of standard
damaged or lost aluminum material as penalty.
62
(5) Canton Fair shall collect RMB 500 as a
warned in case of following defaults, and he shall
clearance deposit in case of any sticking on the
immediately
exhibition
only
correction is carried out or the exhibitor refuses to
reimbursed to the exhibitor provided that clearance of
obey such regulations, Canton Fair shall be entitled
the sticking has been accomplished or otherwise it
to close down this storey and forcibly clear up all
shall be confiscated by Canton Fair.
items in this area. In case of stand collapse due to
panel.
Such
deposit
will
be
(6) In case of the exhibitor’s installation of extra
exhibitor’s
correct
refusal
such
to
misconducts.
carry
out
the
If
no
required
lightings or casually connection to electricity supply
corrections, the exhibitor and his constructor shall
without application to and approved by Canton Fair,
then be responsible for all consequences arising
Canton Fair shall switch off the electricity supply to
therefrom. Canton Fair will accordingly investigate
the stand and the exhibitor shall accordingly
the safety responsibilities of the exhibitor and the
compensate to Canton Fair for all losses may arise
constructor and deduct all safety security of the
therefrom.
constructor. Furthermore, Canton Fair shall be
(7) Canton Fair shall charge penalties for the
entitled to claim from the exhibitor and contractor for
damaged items in the stand in the following criteria:
all losses may arise therefrom.
RMB 100 for per lighting, RMB 100 for per meter of
Utilization of electronic heaters on the second
distributor wire, and RMB 500 for per electricity
storey.
distributor.
Demonstration and other activities on the
6. In violation of Regulations on Safety and
second storey which may be treated as unsafe in
Fireproofing and other Regulations
accordance
(1) All articles such as packaging cases
with
the
Chinese
security
and
fire-prevention department.
(packaging materials), constructional tools storing
Weight of exhibits or numbers of people
inside or beside the stand shall be forcibly cleared by
excesses the designed criteria.
Canton Fair and all expenses arising therefrom shall
(4) In case the exhibitor shall be unable to remove
be borne by the breaching exhibitor or the
his exhibits or special constructional materials from
constructional contractor.
the hall or have them stored on spaces outside the
(2) Following measures will be undertaken by
hall or on roads surrounding the China Import and
the Canton Fair to deal with smokers who smoke in
Export
the non-smoking areas in the hall:
dismantling, Canton Fair shall not return the
Exhibitor:
the
exhibition
badge
will
Fair
Complex
subsequent
to
stand
be
clearance deposit to the exhibitor and shall further
temporarily detained and the same will be returned
retain the power to claim from the competent
only subsequent to the exhibitor’s submission of a
authorities for all losses arising therefrom.
written commitment of non-repetition of such violation
(5) Canton Fair shall be entitled to draw back all
in future. The badge will not be returned to those who
stands which have no exhibits in display after 12:00
repeat such violations.
Apr 13, 2015 (Phase 1) and after 12:00 Apr 30, 2015
Non-exhibitor: the badge will be confiscated and
(Phase 3) and the exhibitor of the stands shall be
person will be driven out of the hall.
responsible for any losses arising therefrom.
(3) The second storey of two-storey Structures
shall be mainly inspected. The exhibitor will be
63
Chapter 12 Green Development of the Canton
(1)Basic requirements
Fair
a. Design
Pass the design verification of custom-built
Item 1. The Green Development Scheme of the
stand of the Canton Fair.
Canton Fair
b. Fire-protection and structure safety
(i)Pass the fire-protection and structure safety
In accordance with The Green Development
verification of the Canton Fair.
Scheme for the Canton Fair ( Document No. 69 2014)
(ii)Ensure the entire strength, rigidity, stability
issued by the
and join stability of the stand structure.
General Office of the Ministry of Commerce of China,
( iii ) Stand design and construction should
a target of 70% coverage of Green Stands in the
strictly comply with relevant national imposed
117th session of Canton Fair has been established.
technical specifications, standards and regulations.
The target in Area A will be 72% with a focus on the
c. Safety of power usage
main passageways so as to enhance the publicity of
(i)Pass the safety of power usage verification
Green stands in the exhibition hall. 85% has been set
of the Canton Fair.
up for Hall 5.1 in phase 1 and 100% in both phase 2
(ii)Stand construction should strictly comply
and 3. Target for Hall 11.3 is 85% and the 4th floor of
with
Area C is targeted at 95%.
specifications,
Item 2. Criteria for the Green Custom-built Stand of
electrical installation.
Canton Fair
relevant
national
imposed
standards and
(2)Green requirements
dismantling as well as the display effect, which shall
a. Design
be applicable for all custom-built stands in the
3Rprinciple shall be followed, they are:
Canton Fair.
A. Reduce: minimize materials to realize the
1. Meanings
stand function.
B. Reuse: materials should be reused as the
The Green Stands shall comply with trends of
standardization
original.
and
C. Recycle: Economically recycle and reuse
environmental-protection. Design should follow the
materials which help to realize the stand function.
reduce, reuse and recycle principle. The structures
be
for
for details.
material, workmanship of stand setting-up and
should
regulations
d. Refer to the manual book of the Canton Fair
The criteria herein define the design, structure,
conciseness,
technical
modular
and
b. Materials
component-based.
( i ) Regeneration
Regeneration and recycling materials should be key
protection
,
recycle,
material
or
Non-toxic
materials for these stands. The display effects should
environmental
recycling
well demonstrate the corporate philosophy, and
materials should be employed in the construction.
image of the corporate and its products.
They should comply with standards set in A and B of
this item.
2. Criteria
The stands should be fabricated following the
A. Quantity of decoration materials used for
basic requirements and green requirements set
full-metal structures should be less than 10% of the
herein.
total cubage of the structure itself (as per cubage of
64
the structure). Only non-timber materials shall be
Stand Award
allowed for this purpose. The constructional materials
must be 100% recyclable.。
Chapter 1 General
B. Quantity of timber materials used for mixed
Clause 1 Award for Green Custom-built Stand is
structures should be less than 30% of the total
initiated for promoting the green development of the
cubage of the structure itself (as per cubage of the
Canton Fair to enhance its structural upgrading and
structure). The constructional materials must be
gradually
100% recyclable.
non-environmental protection issues.
(ii)Light, easy for dismantling, loading and
eliminate
its
non-green
and
Clause 2 This provision shall be in accordance with
the Green Development Scheme of the Canton Fair.
haulage.
( iii ) Efficient light bulb used in the lighting
Chapter 2 Scope of selection
system should not be lower than 80%.
Clause 3 All green custom-built stands in the
Canton Fair.
c. Setting-up and dismantling
Chapter 3 Prizes
(i)On-site fabrication should be modular and
Clause 4 Selection shall be conducted in the three
component-based. Construction and dismantling
phases for every session of the Canton Fair.10% of
should be in good order, controllable, convenient,
the total applicants shall be awarded.
safe and expedited.
Chapter 4 Selection Criteria
(ii)No adverse impact should be resulted to
Clause 5 Criteria
persons, exhibition halls and facilities in the complex.
(a)Design:(30%)
No dust, noise, toxin gas and discarded materials
Innovative: new and original, distinctive with
should be left in the halls. No violations of any
special characteristics; new and environmental
regulations should be allowed.
friendly materials are employed; displaying through
d. Effects
advanced IT approaches.
( i ) Demonstrate the corporate philosophy,
(b)Materials:(15%)
image of corporate and products.
Environmental Protection: regeneration, recycle
(ii)The stands should be transparent and well
and low emission; regeneration materials.
structured. No timber materials should be used for
(c)Setting-up and dismantling:(15%)
capping.
Scientific: On-site fabrication to be modular and
(iii)Display should be concise, harmonious and
component-based; standardized and environmental
beautiful.
friendly workmanship.
3. The criteria herein defined should be used
Safety: safe and expedite in fabrication and
internally by the Canton Fair. China Foreign Trade
dismantling which comply with relevant national
Centre shall be responsible for interpretation of the
criteria and regulations.
criteria.
(d)Effect:(40%)
4. These criteria should take effect from the
Function: demonstrate the philosophy and image
115th session of the Canton Fair.
of the corporate.
Aesthetic: concise, harmonious and beautiful.
Item 3 Selection Methods for Green Custom-built
Chapter 5 Judging Panel
65
Clause
6
A
judging
panel
for
the
green
Supervision
Department
of
Department,
CFTC,
Integrated
custom-built stands in Canton Fair (hereinafter
Management
Technology
and
referred to as Judging Panel) shall be established to
Equipment Department, Security Department of
verify the awarding process; an executive selection
Customer Service Center, and Canton Fair Exhibition
team shall be established to deal with particular
Design and Construction Co.,Ltd)to inspect all stands
routines.
in the exhibition halls to nominate the shortlisted
Clause 7 The Judging Panel shall be consisted by
candidates for the award. Primary candidate shall be
representatives from various delegations (one from
20% of the applicants of the very phase of each
each
session (Area A, B and C shall be elected
leading
group
office
of
the
Canton
Fair),chamber of commerce/associations (one from
separately).
each chamber/association of the very phase of each
4.Re-evaluation
session)
With reference to the Evaluation Form (appendix
and
the
China
Foreign
Trade
Centre( hereinafter referred to as CFTC, two).
11), the candidates shall be nominated by the
Clause 8 The expertise selection team shall be
expertise team on the basis of the shortlist through
formed by five members from areas of design,
removing the highest and lowest scores. The
material, structure and construction.
expertise shall be entitled to recommend excellent
Chapter 6 Selection Process
Green Stands which have been missed in the
Clause 9 Selection Process
primary evaluation stage to the shortlist during the
(a)Application
investigation. Only 10% of the total exhibitor
1. Applicant: Exhibitor or those recommended by
applicants shall be awarded in every phase.
trade delegations.
2.
Mode
of
5. Examination
application:
exhibitor
entrusts
The review result shall be finally examined by the
custom-built stand constructor to apply for such
Judging Panel. In case there is a disagreement on
award while submitting drawings on-line.
such results, a supplement or deletion on 10% of the
(b)Review
total
1. Drawing verification
supplemented stands shall be on the shortlist, which
The drawing verification team of the Canton Fair
shall be voted for finalization. Only an agreement
(including design group, power-usage group and
greater than two-thirds of the panel members should
fire-protection group) shall verify if relevant drawings
be considered as effective.
are complying with requirements of the Canton Fair.
stands
shall
be
recommended.
The
6. Examination during stand dismantling
2.On-site inspection during stand preparation
All candidate stands shall be re-examined during
CFTC shall organize a third party and the Fair
stand dismantling phase by the third party and the
inspection teams to carry out anon-site inspection of
Fair inspection team. In case that any candidate shall
the stands during the preparation period.
be discovered not to have their constructional
3. Primary review
materials 100% recycled, the award qualification
The third party shall organize the combine
shall accordingly be cancelled.
verification team for custom-built stands of the
7. Exam and Approval
Canton Fair (formed by six parties i.e. the Canton
The Green Custom-built Stand Awards submitted
Fair
Operation
Department,
Discipline
and
by the Judging Panel shall be finally examined and
66
approved by the administrative office director of the
critical referencing index in evaluating and awarding
leading group of the Canton Fair.
trade delegations.
(c)Result publicity and announcement:
Clause 15 It shall be one of the requisites for those
1. Publicity
constructors who tend to be listed as A Grade
The awarded stands shall be publicized on the
constructor in Canton Fair.
official web page of the Canton Fair for 5 days upon
Clause 16 4 scores of custom-built stand award
the closure of the Canton Fair.
shall be rewarded to winning custom-built stand
2. Announcement
constructors.
The awarding list shall be reported by the
Clause 17 Awarded constructors shall be listed in
administrative office of the leading group of the
trade
delegations
and
chamber
of
Canton Fair to the Foreign Trade Department of the
commerce/associations as prioritized constructors of
Ministry of Commerce, as well as all trade
custom-built stand for Canton Fair next year.
delegations, Chamber of Commerce/Associations.
Chapter 8 Relevant obligations
The results shall also be announced on the web page
Clause 18 The trade delegations shall be
of the Canton Fair and Canton Fair Bulletin.
responsible for promoting the Green award to their
(d)Settlement of Violations
respect exhibitors and organize the exhibitors to
Any violation to any laws or regulations during
participate in the contest as well as deal with the
stand usage, fabrication and dismantling by any
rewarding process for the winning exhibitors.
awarded exhibitor, custom-built stand constructor
Clause 19 The chamber of commerce/associations
shall be deprived of such awards upon verification of
shall deal with the rewarding process for the winning
the Judging Panel.
exhibitors.
Chapter 7 Award Approach
Clause 20
CFTC shall be responsible for
Clause 10 Under similar conditions, the awarded
organizing the entire awarding processes to ensure
exhibitors shall enjoy more preferential treatments in
the transparency, justice and fairness of the activity.
stand arrangement than other exhibitors next Canton
CFTC shall also responsible for inviting judging panel
Fair.
members and promotion of the awarding initiative as
Clause 11 Awarded exhibitors shall gain one score
well as dealing with rewarding process with the
for each award received. The accumulated score
winners. CFTC shall be obliged to organize the
within an evaluation cycle shall not be bigger than 2
modification of the selection methods.
scores.
Chapter 9 Supplementary clauses
Clause 12 Honor Certificate shall be awarded to
Clause 21 This provision shall be implemented
winners for Green Custom-built Stand exhibitors and
internally in Canton Fair and interpreted by CFTC.
constructors. Awards shall be issued next Canton
Clause 22 This provision shall take effect from the
Fair.
116th session of Canton Fair and prevail all other
Clause 13 The award winners shall be publicized
previous provisions.
through the web page of Canton Fair and Canton
Fair Bulletin.
Clause
14
The
achievements
in
Green
Development scheme shall be considered as a
67
Part Four Appendices
Appendix 1
List of Contractors with Qualification Certification by the 117th Session of Canton
Fair
Please visit www.cantonfair.org.cn for details
Appendix 2 Transport Rates for Import Exhibits
Service Item
Delivering exhibits
from Guangzhou Port
to exhibition stand in
the Canton Fair
Delivering exhibits
from Guangzhou
International Airport
to exhibition stand in
the Canton Fair
Delivering exhibits
from Hong Kong
marshalling
storehouse to
exhibition stand in the
Canton Fair
Outbound
transportation service
for imported exhibits
Basic service charge
Charge
Criteria
Service
1. Commodity inspection declaration at Guangzhou Customs for permit.
2. Custody vehicle fee for exhibits delivering from Guangzhou Port to exhibition stand in the
International Pavilion of the Canton Fair
3. Discharge exhibits in the exhibition venue and allocate exhibits to the appointed stands.
4. Assist in unpacking and exhibits portage
5. Clear up the package garbage and remove it to the depositary outside the Complex for
storage.
1. Commodity inspection declaration at Guangzhou Customs for permit.
2. Custody vehicle fee for exhibits delivering from Guangzhou Port to exhibition stand in the
International Pavilion of the Canton Fair
3. Discharge exhibits in the exhibition venue and allocate exhibits to the appointed stands.
4. Assist in unpacking and exhibits portage
5. Clear up the package garbage and remove it to the depositary outside the Complex for
storage.
1. Marshalling service in the Hong Kong marshalling storehouse
2. Commodity inspection declaration at Hong Kong and Guangzhou Customs for permit.
3. Custody vehicle fee for exhibits delivering from Hong Kong marshalling storehouse to
exhibition stand in the International Pavilion of the Canton Fair
4. Discharge exhibits in the complex and allocate exhibits to the appointed stands.
5. Assist in unpacking and exhibits portage
6. Clear up the package garbage and remove it to the depositary outside the Complex for
storage.
RMB
420/
cubic meter /
ton
RMB 7 / kg
RMB 490 /
cubic meter /
ton
Same as the inbound transportation services mentioned above with the same prices.
Including round trip
RMB 350/ exhibitor / consignment
Charge for taxed
exhibit
1.Take over and discharge exhibits within the
Canton Fair exhibition halls
2.Distribute exhibit to exhibitor’s stand and put it in
the right place
3.Carry the exhibit from stand to the picking-up area
for exhibitors at the gate of the complex
RMB 140 /cubic meter
/ton/exhibitor/ consignment
Registration Fee for
exhibitors who
arrange exhibit
transportation on its
own or carry exhibits
as personal
belongings
1. On-site Exhibit Registration for exhibitors who
arrange exhibit transportation on its own at the
International Pavilion
2. On-site Exhibit Registration for exhibitors who
carry exhibits as personal belongings
Free of charge
68
Charge for taxed
packing materials of
exhibit
1.Pick up packing materials from the stand
2.Carry back packing materials to the stand during
stand dismantling
3.Storage duration lasts for one phase of the Canton
Fair
RMB 150 / cubic meter
Notes:
1. The above-mentioned rates do not include the following items:
(1)Actual fees incurred at the port for exhibits during the round trip between the exhibition venue and the port or airport in Guangzhou
or Hong Kong; (unlimited to the following fees: Devanning charge, port construction fee, port registration fee, charges at the air cargo
complex, overdue storage fee at airport or port, document charge for shipping company and airways, commodity inspection fee and
other government charges);
(2)Relevant exit and entrance fees for the Government of Hong Kong Special Administrative Region;
2. In case of any empty container delivery between Guangzhou Port and Canton Fair exhibition premises, it will be charged in
accordance with the actual circumstance;
3. Local withdrawal and delivery service in Hong Kong will be charged RMB 700 / consignment. (Unit of calculation: 500 kg);
4. The nominated transporters will offer their round trip exhibitor client free storage of 5 days. Overdue storage will be charged RMB 7 /
cubic meter / ton / day;
5. Nominated transporters will offer their round Charge for air transportation will be conducted in accordance with international cargo
delivery standard, namely: 1 cubic meter = 167 kg;
6. Minimum charge rate for each consignment of exhibits: 3 cubic meters. Minimum for 20ft container is 24 cubic meters. Minimum for
40ft container is 48 cubic meters. Open top container and flat rack container will be charged 30% more for service fee.
69
Appendix 3
Settlement Procedure of Complaint about Patent Infringement
Complaint
Conditions for Complaint
Complaint should comply with
stipulated conditions.
A. The Appellant:1. Patent owner, contracted patent executer(unless
otherwise stipulated, common executers are not allowed to lodge a
complaint independently), legal successor of the patent or his agent;
2. All participants of the Fair with valid certificates.
B. Documents to be Submitted : 1.Patent Certificate; official
announcement of the patent;2.ID of the patent owner or the
registration certificate;3. Original Power of Attorney and ID of the
agent; the Power of Attorney should be signed by the patent owner
or the legal representative with stamp from relevant company(The
copy of signer’s ID shall be attached); 4. Legal status of the patent
(copy of patent registration or Retrieval Confirmation by the Patent
Information Centre);5. Contracted Patent executer shall submit
relevant contract and valid ID documents;6. Legal successor of the
patent shall submit relevant legal certificates regarding validity of
such succession 7. Foreign appellant shall provide ID and local
notarized affidavit and accreditation from Chinese embassy of
Chinese Consulate General to the region. Materials in a foreign
language must be with both Chinese and English translations;
appellants from Hong Kong SAR, Macao SAR and Taiwan
Province shall submit relevant notary documents. Non-owner must
present Power of Attorney. 8. Canton Fair badges for Appellant or
appellant’s agents.
Verification
To examine the validity of
submitted documents.
Acceptance
Submission of A Letter of
Complaint by the appellant and
the Complaint Centre shall
arrange staff to settle.
If not specially specified, copies of relevant materials shall be
submitted and originals shall be brought to the site for verification.
Settlement
Staff investigate relevant booth
and carry out settlement.
Settlement
A.
Recording
Detailed recordings for all
situations and keep in files then
return files to the complaint
centre.
B.
The defendant shall furnish to the staff the legal and valid
certificates of the exhibits and proof for his non-infringement.
Otherwise, the infringing exhibits should have to be removed from
the exhibition; the defendant shall meanwhile sign on the Letter of
Undertaking to commit that he shall not exhibit or sell the accused
items.
In case that he disagrees with the settlements of the Complaint
Centre, the defendant shall furnish supplement evidences of
non-infringement to the Complaint Centre within one workday
(base on time-table of the Canton Fair). The temporarily detained
items should be immediately returned to the exhibitor provided
that the proofing shall be effective, or otherwise, those items shall
be removed by the exhibitor or confiscated by the Compliant
Centre.
70
Appendix 4 Procedure of Complaint & Settlement for Trademark Infringement in Canton Fair
Complaint
Complaint should comply
with stipulated conditions
Conditions for Complaint
A.
B.
Verification
To examine the validity
of submitted documents.
Acceptance
Submission of A Letter of
Complaint by the appellant
and the Complaint Centre
shall arrange staff to settle.
Settlement
The Appellant:1. Trademark registered owner, or his authorized
agent; 2. Foreigner who tends to complain about trademark
infringement should present his valid ID and certificates
indicating the ownership relations, and entrust national
recognized and qualified agents to carry out the process. 3.
Holder of valid certificates of current session of the fair.
Documents to be submitted: 1. Registered trademark certificate;
2. Business license in China or ID of the trademark owner; 3. If
the trademark owner has authorized an agent to complain, the
agent shall submit the original Power of Attorney, copy of the
agency’s business license(copy should be stamped and match the
original), ID of the agent, Practice Certificate or original
Recommendation Letter from the agency。 Agent who deals
with the issues shall be required to provide business license and
stamp to proof it is an authentic copy; 4. Foreign trademark
registered owner shall provide local notarized affidavit and
accreditation from Chinese embassy or Chinese Consulates
General to the region, and entrust national recognized and
qualified agents to carry out the process, materials in a foreign
language must be with both Chinese and English translations;
trademark registered owner from Hong Kong SAR, Macao SAR
and Taiwan Province shall submit relevant notary documents. 5.
Canton Fair badges for Appellant or appellant’s agents.
If not specially specified, copies of relevant materials shall be
submitted and originals shall be brought to the site for
verification.
Staff investigate relevant
stand and carry out
settlement.
Settlement
Recording
Detailed recordings for all
situations and keep in files
then return files to the
complaint centre.
A. The defendant shall send representative with exhibitor badges to
respond investigation of the staff from the Complaint Centre.
B. The defendant shall sign on the Letter of Undertaking to commit
that no infringing items shall be operated or exhibited during the
course of the Fair once such infringement is proven.
C. The Complaint Centre shall deal with the infringing exhibits as
per regulations.
71
Appendix 5 Procedure of Complaint & Settlement for Copyright Infringement in Canton Fair
Complaint
Complaint should comply
with stipulated conditions.
Verification
To examine the validity of
submitted documents.
Acceptance
Submission of A Letter of
Complaint by the appellant
and the Complaint Centre
shall arrange staff to settle.
Settlement
Staff investigate relevant
stand
and
carry out
settlement.
Recording
Conditions for Complaint
A. The appellant: 1. Copyright owner, or his authorized agent,
legal successor or agent; 2.Holder of valid certificates of
current session of the fair.
B. Documents to be Submitted: 1. Voluntary registration
certificate of the works; 2. ID or business license of the
owner; Foreign appellant shall be required to provide ID,
the notarized affidavit that can explain the ownership of the
local government, and accreditation from Chinese embassy
or Chinese Consulates General to the region. 3. Original
Power of Attorney and ID of the agent; 4. Proof documents
for legal successor. 5. Canton Fair badges for Appellant or
appellant’s agents.
If not specially specified, copies of relevant materials shall
be submitted and originals shall be brought to the site for
verification.
Settlement
A. The defendant shall explain to the staff the legal source of
the exhibits and prove his non-infringement. Otherwise, the
infringing exhibits have to be moved out of the exhibition.
The defendant shall meanwhile sign on the Letter of
Undertaking to commit that he shall not exhibit or sell the
accused items in case of his inability of furnishing effective
evidences.
B. In case that he disagrees with the settlements of the
Complaint Centre, the defendant shall furnish supplement
evidences of non-infringement to the Complaint Centre
within one workday (base on time-table of the Canton
Fair). The exhibit would be allowed in exhibition provided
that the proofing shall be effective, or otherwise, shall be
confiscated by the Complaint Centre during exhibition and
would be handled following regulations.
Detailed recordings for all
situations and keep in files
then return files to the
complaint centre.
72
Appendix 6 Procedures for the Prevention and Resolution of Trade Disputes in Canton Fair
To standardize
transactions
The Fair-participating parties are
recommended to sign a written
contract for concluding their
transactions so as to prevent trade
risks.
To standardize transactions
1. The Fair-participating parties adopt the recommended model
contracts for their transactions ;
2. The contract is recommended to include effective dispute
settlement clauses.
Conditions for Complaint
Complaint
When dispute arises, submit the
dispute to Canton Fair Complaint
Reception Station.
1.
2.
3.
The complainant must disclose his/her real name and must
hold a valid badge for the current session of the Fair;
The respondent must be a participating party at a current
session of the Fair, and must be present at the Fair’s complex
either personally or through an agent;
The complainant shall submit relevant evidences such as
contracts, payment documents, etc.
Acceptance
If the Complaint complies with
stipulated conditions, the case shall
be accepted, and the complainant
shall
complete
a
Complaint
Application Form.
Handling
The dispute shall be mediated first.
If the mediation fails, it shall be
resolved through arbitration or other
means as agreed by the parties
concerned.
Discipline &Enforcement
At the close of the Fair, a name list
of the relevant parties complained of
shall be kept in files and noticed to
relevant authorities. The arbitral
award is enforceable.
Handling
1. The mediation shall be conducted by staff members of Canton
Fair Complaint Reception Station;
2. If the dispute is successfully mediated, a settlement agreement
in writing shall be made, either party shall be entitled to submit
the settlement agreement to South China International
Economic and Trade Arbitration Commission (SCIA) for an
arbitral award;
3. If the mediation fails, the dispute shall, unless the parties agree
otherwise, be referred to South China International Economic
and Trade Arbitration Commission (SCIA) for arbitration.
Discipline & Enforcement
1. A name list of the sellers having been complained of and a name
list of the persons allegedly liable for the disputes shall be
delivered to the Operation Department of Canton Fair, the trade
delegation, and/or the chamber of commerce concerned for
disciplining the relevant parties in accordance with the Measures
of Canton Fair to Monitor the Commodity Quality and
Complaints Relating to Trade Disputes.
2. If a party refuses to comply with the arbitration award, the other
party may apply to a competent court for enforcement.
73
Part Five Relevant Forms
A1 Application Form for Overseas Exhibitor Representative Badge (International Pavilion)
Deadline:
12:00, Apr 17, 2015 (Phase 1)
12:00, May 3, 2015 (Phase 3)
This form shall be filled in carefully and submitted prior to the deadline. The overdue submission will not be
accepted.
System Application Number:
Stub of Application Form for Overseas Exhibitor Representative Badge of 117th Canton Fair
(International Pavilion)
Canton Fair No.:
No. of Days
Name:
, from
to
.
------------------------------------------------------------------------------------------------------------------------------------------------------System Application Number:
Application Form for Overseas Exhibitor Representative Badge of 117th Canton Fair
(International Pavilion)
Canton Fair Service Center:
____________________from _____________________ (<full name of company>) has applied for certificates for
exhibition representative within our unit quota.
The number of days is _______________, from _______________to _______________,
The Canton Fair Number of our company is: _______________.
●Reminders:
1. When applying for Badges, applicant shall provide his valid original of passport (ID Card for Chinese Residents)
for verification and provide one copy of the certificate as well as one recent and bareheaded glossy photo (Size:
40MM×50MM) with blue background. Original certificates shall be submitted for verification in first application of
the session.
2. The photo shall be attached to the specified place of the application form. The photo shall be developed on
glossy photo paper, while the photo printed on ordinary printing-paper is not acceptable. The picture shall be
clearly recognizable and the head shall cover two third of the whole photo (i.e. the distance between pic’s bottom
and jaw shall be 5-8 mm, and that between pic’s top and head shall be 2-3 mm).
3. Alternation and incompleteness of contents shall not be accepted. The application form shall bear an
across-page seal between the form and copies of passport or ID Card of the organizer for confirmation, otherwise
is not acceptable.
4. Each application is used for only one person. Once the badge is issued, it shall not be returned or re-applied in
case of lost.
Copy of passport (ID Card for Chinese Residents)
Photo
Year Month Date
Note: This form can be downloaded at: www.cantonfair.org.cn
74
A2 Application Form for Stand Construction Badge (For persons assisting in stand construction)
Deadline: 12:00, Apr 13, 2015 (Phase 1)
12:00, Apr 30, 2015 (Phase 3)
This form shall be filled in carefully and submitted prior to the deadline. The overdue submission will not be
accepted.
System Application Number:
Application Form for Stand Construction Badge of 117th Canton Fair (International Pavilion)
Canton Fair No.:
No. of Days
Name:
, from
to
.
------------------------------------------------------------------------------------------------------------------------------------------------------System Application Number:
Application Form for Stand Construction Badge of 117th Canton Fair (International Pavilion)
Canton Fair Service Center:
____________________from our company participate in stand construction of Canton Fair. Please verify and issue
Stand Construction Badge.
Company Name
Canton Fair
No.
No. of
Days
Period
Signature of Responsible Person
to
(date)
●Reminders:
1. When applying for Badges, applicant shall provide his valid original of passport (ID Card for Chinese Residents)
for verification and provide one copy of the certificate as well as one recent and bareheaded glossy photo (Size:
40MM×50MM) with blue background. Original copy of certificates shall be submitted for verification in first
application of the session.
2. The photo shall be attached to the specified place of the application form. The photo shall be developed on
glossy photo paper, while the photo printed on ordinary printing-paper is not acceptable. The picture shall be
clearly recognizable and the head shall cover two third of the whole photo. (i.e. the distance between pic’s bottom
and jaw shall be 5-8 mm, and that between pic’s top and head shall be 2-3 mm).
3. The written exhibition company shall match its Canton Fair No. The application form shall bear an across-page
seal between the form and copies of passport or ID Card of the organizer for confirmation, otherwise is not
acceptable.
4. Each application is used for only one person. Please sign on the back of the photo.
Copy of passport (ID Card for Chinese Residents)
Photo
Year Month Date
Note: This form can be downloaded at: www.cantonfair.org.cn
75
A3 Application Form for Stand Dismantling Badge (For Staff Assisting in Stand Dismantling)
Deadline: 16:30, Apr 19, 2015 (Phase 1)
16:30 , May 5, 2015 (Phase 3)
This form shall be filled in carefully and submitted prior to the deadline. The overdue submission will not be
accepted.
System Application Number:
Application Form for Stand Dismantling Badge of 117th Canton Fair (International Pavilion)
Canton Fair No.:
No. of Days
Name:
, from
to
.
------------------------------------------------------------------------------------------------------------------------------------------------------System Application Number:
Application Form for Stand Dismantling Badge of 117th Canton Fair (International Pavilion)
Canton Fair Service Center:
____________________from our company participate in stand dismantling of Canton Fair. Please verify and issue
Stand Dismantling Badge.
Company Name
Canton Fair
No.
No. of
Days
Period
Signature of Responsible Person
to
(date)
●Reminders:
1. When applying for Badges, applicant shall provide his valid original of passport (ID Card for Chinese Residents)
for verification and provide one copy of the certificate as well as one recent and bareheaded glossy photo (Size:
40MM×50MM) with blue background. Original copy of certificates shall be submitted for verification in first
application of the session.
2. The photo shall be attached to the specified place of the application form. The photo shall be developed on
glossy photo paper, while the photo printed on ordinary printing-paper is not acceptable. The picture shall be
clearly recognizable and the head shall cover two third of the whole photo. (i.e. the distance between pic’s bottom
and jaw shall be 5-8 mm, and that between pic’s top and head shall be 2-3 mm).
3. The written exhibition company shall match its Canton Fair No. and bear the seal of the organizer. The
application will be invalid with any modification.
4. Each application is used for only one person. The application form shall bear an across-page seal between the
form and passport or ID Card of the organizer for confirmation. Application shall be carried out by the organizer.
Copy of passport (ID Card for Chinese Residents)
Photo
Year Month Date
Note: This form can be downloaded at: www.cantonfair.org.cn
76
A4 Registration Form for Parking Permit Inside Canton Fair Complex
Registration Form for Parking Permit Inside Canton Fair Complex
Quota:
Approved by leaders of the Certificate Center:
MM-DD-YY
Verified by the Certificate Center
Three phases:____________ (quantity)
PhaseⅠ:____________ (quantity)
PhaseⅡ:____________ (quantity)
Phase Ⅲ:____________(quantity)
Organization:
Contact Person;
Vehicle Type
License Plate
(seats)
No.
Date of Use
Tel:
Driver’s Name
Driver’s Mobile
Parking Site
Phone No.
A□B□C□ Garage
A□B□C□ Garage
A□B□C□ Garage
A□B□C□ Garage
Notes:
1. Letter of Recommendation (or seal) is required.
2. Vehicle license (original and duplicate) and driving license (original and duplicate) shall be reproduced on one A4 paper with seal.
3. Heavy-polluting vehicles like “yellow label cars” shall not be accepted.
77
A5 Application Form for Vehicle Pass during Stand Construction (Canton Fair Complex)
MM-DD-YY
Application Form for Vehicle Pass during Stand Construction
(Canton Fair Complex)
Quota
Verification
Passes for Custom-built Stand
Organization
Stand Construction
Contact Person
Vehicle Capability
Tel
License Plate No.
Driver’s Name
Driver’s Mobile Phone No.
Entry Period
Freight Car
(Tons.)/ Passenger Car (Seats)
Floor____ Hall____
_______to_________
Floor____ Hall____
_______to_________
Floor____ Hall____
_______to_________
Floor____ Hall____
_______to_________
1. Letter of Recommendation (or seal) is required.
2. Vehicle license (original and duplicate) and driving license (original and duplicate) shall be reproduced on one A4 paper with seal.
Notes
3. Original and copy version of “License for Custom-built Stand” shall be provided by custom-built stand contractor.
4. Stand Certificate (Notice for Stand Construction and Receipt of Payment).
5. Heavy-polluting vehicles like “yellow label cars” shall not be accepted.
78
A6 Application Form for Vehicle Pass during Stand Dismantling (Canton Fair Complex)
MM-DD-YY
Application Form for Vehicle Pass during Stand Dismantling (Canton Fair Complex)
Quota
Approved by leaders of the Certificate Center
Verification
Passes for Custom-built Stand
Organization
Hall No. and Floor
Contact Person
Vehicle Capability
License Plate
Freight Car (Tons.)/
No.
Passenger Car (Seats)
Tel
Driver’s Name
Driver’s Mobile Phone No.
Entry Period
_______to_________
_______to_________
_______to_________
_______to_________
1. Letter of Recommendation (or seal) is required.
2. Vehicle license (original and duplicate) and driving license (original and duplicate) shall be reproduced on one A4 paper with seal.
Notes
3. Original and copy version of “License for Custom-built Stand” shall be provided by custom-built stand contractor.
4. Stand Certificate (Notice for Stand Construction and Receipt of Payment).
5. Heavy-polluting vehicles like “yellow label cars” shall not be accepted.
79
A7 Application Form for Exhibits Consolidation Transportation Vehicle Pass
Application Form for Exhibits Consolidation Transportation
Vehicle Pass
Quota
Verification
Passes for Custom-built Stand
Organization
Consolidation
Site
MM-DD-YY
Vehicle
Capability
Freight Car
Contact Person
License
Plate No.
Driver’s
Name
Tel
Driver’s
Mobile
Phone No.
Entry Period
(Tons.)/
Passenger Car
(Seats)
_______to_________
_______to_________
_______to_________
_______to_________
Notes
1. Letter of Recommendation (or seal) is required.
2. Vehicle license (original and duplicate) and driving license (original and duplicate) shall be reproduced on one A4 paper with seal.
3. Goods Consolidation Transportation certificates.
4. Heavy-polluting vehicles like “yellow label cars” shall not be accepted.
80
A8 Registration Form for Fork-lift or Crane License
Registration Form for Fork-lift or Crane License
Passes for Standard Stand: _________________(quantity)
MM-DD-YY
Verified by the Certificate Center:
Passes for Custom-built Stand: _______________(quantity)
Organization:
Contact Person:
Hall No. and
Vehicle
License
Driver’s
Floor
Capability
Plate No.
Name
Fork-lift
Tel:
Driver’s Mobile Phone No.
Entry Period
(Tons.)/
Crane
(Tons)
_______to_________
_______to_________
_______to_________
_______to_________
1. Letter of Recommendation (or seal) is required.
Notes:
2. Vehicle license of fork-lift or crane (original and duplicate) and operator certificate (original and duplicate) shall be reproduced on one A4 paper
with seal.
81
A9 Registration Form for Hotel / Restaurant Vehicle Badge
Registration Form for Hotel / Restaurant Vehicle Badge
Quota:
MM-DD-YY
Approved by leaders of the Certificate
Parking Space:___________ (quantity)
Center:
Vehicle Badge:____________ (quantity)
Vehicle Badge:____________ (quantity)
Unit Concerned:
Vehicle Type
Hotel Stars:
License Plate No.
Contact Person:
Date of Use
Verified by the Certificate Center
Tel:
Driver’s Name
Driver’s Mobile Phone No.
Parking Site
(seats)
Notes:
1. Letter of Recommendation (or seal) is required.
2. Vehicle license (original and duplicate) and driving license (original and duplicate) shall be reproduced on one A4 paper with seal.
3. Heavy-polluting vehicles like “yellow label cars” shall not be accepted.
82
B1 Application Form for Drawings of Custom-built Stand
Deadline: Mar 30, 2015 (Phase 1) / Apr 10, 2015 (Phase 3)
Construction contractors of custom-built stand entrusted by exhibitors shall fill in this form. The service herein is
free of charge.
● This form can only be submitted through Easy Exhibitor of Cantor Fair website. Fax or E-mail is not accepted.
Any questions, please contact drawing verification team. Tel: 86-20-89124229 89124230
Stand No.
Exhibition Area
International Pavilion
Exhibitor
Phone No. (Including mobile phone No.)
Contact Person
Fax (Including area code)
Entrusted contractor
Phone No. (Including mobile phone No.)
Contact Person
Fax (Including area code)
Style of Stand Setting-up
□ 3D Color Drawings
□One-storey Construction
copy(s) of application material(s),
pages total
□Two-storey Construction
□ Plan and Elevation Drawing (Including detailed dimensions and material
descriptions)
□ Electricity Distribution Plan/Electric Plan
□Drawing of Electricity Distribution System (Specifying switch specification and
wire diameter )
□Application Form for Electricity Supply in
□ Letter of Undertaking on Safe Use of Electricity in Custom-built Stand
Custom-built Stand
□ Two-storey Construction: Working Drawing (including structure and panel point drawings) provided by construction and design
institutions (offices)
Notes: Please use A4 paper for the above-mentioned drawings and written descriptions
Approved by
organizer
or relevant
Seal of the concerned unit:
Date:
(Day)/ (Month)/ 20 (Year)
agent:
We hereby undertake that we shall supervise parties to execute stand design and setting-up in accordance with the
mandatory technical specifications and standards in construction set by the People’s Republic of China, the
Security and Fire-prevention Provisions and the Agreement on Management in the Setting-up of Custom-built
Exhibitor’s
Stand set by the China Import and Export Fair. We shall also install fire extinguisher as required by the aforesaid
Undertaking: provisions and bear full responsibilities for violating any of these provisions.
Designer’s
Undertaking:
Stand
Construction
Contractor’s
Undertaking:
Signature of the person in charge:
Seal of the concerned unit:
Date:
(Day)/
(Month)/ 20
(Year)
We hereby undertake that this design has been primarily approved and we shall ensure that design of stand
setting-up has tallied with mandatory technical specifications and standards in construction set by the People’s
Republic of China, the Security and Fire-prevention Provisions and the Agreement on Management in the
Setting-up of Custom-built Stand set by the China Import and Export Fair. We shall bear full responsibilities for
violating any of the aforesaid provisions.
Signature of the person in charge:
Seal of the concerned unit:
Date:
(day)/
(Month)/ 20
(Year)
We hereby undertake that this design is primarily approved , and shall execute stand setting-up in accordance with
mandatory technical specifications and standards in construction set by the People’s Republic of China, the
Security and Fire-prevention Provisions and the Agreement on Management in the Setting-up of Custom-built
Stand set by the China Import and Export Fair. And we undertake to guarantee the firmness and safety of the
construction and install fire extinguisher as required by the aforesaid provisions. We shall bear full responsibilities
for violating any of these provisions or encountering any accidents during the construction.
Qualified Stand Construction Contractor (seal):
Date:
(day)/
(Month)/ 20
(Year)
Notes: This form can be downloaded at: www.cantonfair.org.cn
83
B1-1 Letter of Undertaking of Safe Use of Electricity in Custom-built Stand
Deadline: Mar 30, 2015 (Phase 1) / Apr 10 (Phase 3)
Raw space exhibitors and their entrusted contractors of custom-built Stands shall fill in this form and submit it
prior to the deadline.
Please reply to: Drawing Verification Section
Contact Person: Chen Junying
Tel.: 0086-20-89124229 89124242 89124243
Fax: 0086-20-89124244
To coordinate with the 117th Session of China Import and Export Fair (hereinafter referred as Canton Fair) on
managing the safe use of electricity in the custom-built stands, and to clarify responsibilities, specify management
and guarantee the security of the Canton Fair in an attempt to provide all participants with a secure environment
for trade, this company _______________________________ (Company Name), as the user of custom-built
stand__________ (Stand No.) of the International Pavilion the 117th session of Canton Fair, along with the
construction contractor of the aforesaid custom-built stand_____________________(Contractor Name), in
accordance with the requirements of Canton Fair’s security management, execute the following undertakings to
the China Foreign Trade Centre (Group), organizer of Canton Fair:
1.To strictly comply with the Security and Fire-prevention Provisions, and Agreement on Management in the
setting-up of Custom-built Stand of the 117th Session of the Canton Fair, and to bear the principal responsibility
for all consequences arising from any electrical construction or electricity usage that may violate to the aforesaid
regulations throughout the period of Stand Construction, Stand Dismantling and Exhibition, meanwhile, to accept
the investigation of China Foreign Trade Centre (Group) into the breaching liabilities stipulated in the contract
signed by both parties.
2. To nominate a certain person to be responsible for the safe use of electricity of this company throughout the
course of Canton Fair, by maintaining the site operation during the period of stand construction, exhibition, and
stand dismantling, and removing any hidden peril from time to time to guarantee the security of exhibition halls.
3. To accept the supervision and management of the concerned departments of Canton Fair and to carry out
relevant security and rectification measures.
4. To clarify the security responsibilities of electrical constructors and electricity users, and to set up and carry
out the interior regulation of security responsibility in the exhibition.
This Letter of Undertaking shall be executed in triplicate, with China Foreign Trade Centre (Group), the user of
the custom-built stand and the contractor of the custom-built stand retaining one original respectively, and shall
take effect on the date signed by concerned parties. This Letter of Undertaking shall be deemed to be an
indispensable appendix of Application Form for Safe Use of Electricity in Custom-built stand of the 117th session
of the Canton Fair.
Undertaker (User of custom-built stand)
Undertaker (Contractor of custom-built stand)
(Official seal)
(Official seal)
Statutory Representative or Person in Charge
Of Security (Signature):
Statutory Representative or Person in Charge of
Security (Signature):
Person in Charge of Safe Use of Electricity
of the Stand:
Person in Charge of Safe Use of Electricity
of the Stand:
Tel:
Tel:
Date:
Notes: This form can be downloaded at: www.cantonfair.org.cn. Please scan and upload it through Easy
Exhibitor after filling it; fax or email is not accepted.
84
B1-2 Letter of Undertaking of Safe Construction in Custom-built Stand
To coordinate with the 117th Session of China Import and Export Fair (hereinafter referred as Canton Fair) on
managing the safe construction in the custom-built stands, and to clarify responsibilities, specify management
and guarantee the security of the Canton Fair in an attempt to provide all participants with a secure environment
for trade, this company __________________________________________ (Company Name), as the user of
custom-built stand_______________ (Stand No.) in Phase_____________(Phase No.) of the International Pavilion
of the 117th session of Canton Fair, along with the construction contractor of the aforesaid custom-built
stand___________________ (Contractor Name), in accordance with the requirements of Canton Fair’s security
management, execute the following undertakings to the China Foreign Trade Centre (Group), organizer of
Canton Fair:
1. To strictly comply with the Security and Fire-prevention Provisions, and Agreement on Management, and to
bear the principal responsibility for all consequences arising from the construction of stand throughout the period
of Stand Construction, Stand Dismantling and Exhibition, meanwhile, to accept the investigation of China Foreign
Trade Centre (Group) into the breaching liabilities stipulated in the contract signed by both parties.
2. To nominate a certain person to be responsible for the safe construction of stand of this company throughout
the course of Canton Fair, by maintaining the site operation during the period of stand construction, exhibition,
and stand dismantling, and removing any hidden peril from time to time to guarantee the security of exhibition
halls.
3. To accept the supervision and management of the concerned departments of Canton Fair and to carry out
relevant security and rectification measures.
4. To clarify the security responsibilities of stand constructors and stand users, and to set up and carry out the
interior regulation of security responsibility in the exhibition.
This Letter of Undertaking shall be executed in triplicate, with China Foreign Trade Centre (Group), the user of
the custom-built stand and the contractor of the custom-built stand retaining one original respectively, and shall
take effect on the date signed by concerned parties. This Letter of Undertaking shall be deemed to be an
indispensable appendix of Application Form for Safe Construction in Custom-built Stand of the 117th session of
the Canton Fair.
Undertaker (User of custom-built stand)
Undertaker (Contractor of custom-built stand)
(Official seal)
(Official seal)
Statutory Representative or Person in Charge
Of Security (Signature):
Statutory Representative or Person in Charge of
Security (Signature):
Person in Charge of Safe Construction
of the Stand:
Person in Charge of Safe Construction
of the Stand:
Tel:
Tel:
Date:
Notes: This form can be downloaded at: www.cantonfair.org.cn. Please scan and upload it through Easy
Exhibitor after filling it; fax or email is not accepted.
85
B1-3 Application Form for 24-hour Electricity Supply in Custom-built Stand
Deadline: 30th Mar, 2015 (Phase 1); 10th Apr, 2015 (Phase 3)
Exhibitors who need the 24-hour electricity supply shall fill in this form and submit it prior to the deadline.
Please reply to: drawing verification team
Tel:0086-20-89124229 89124242 89124243
Fax:0086-20-89124244
Trade
Applicant
Delegation
Contact
Contact
Person
Tel
Contractor
Person
(Installer)
In charge
Supply Time
From
applied
o’clock,
M
D
Tel
Y
to
o’clock,
M
D
Y
Location and Capacity for 24-hour Electricity Supply
Hall No
Stand
Name of
No.
Exhibit(product)
Name of
Electrical
Quantity
Aggregate
Model of Current
Power/Voltage
Leakage
Grade
Protector
Equipment
Examination and Approval Comments :
D
M
Y
Notes: This form can be downloaded at: www.cantonfair.org.cn. Please scan and upload it through Easy Exhibitor
after filling it; fax or email is not accepted.
86
B1-4 Charge criteria for tables and chairs in the International Pavilion
Dimensio
N.
n
n(cm)
Unit
on-site
Specificatio
Apply
Apply
S.
apply
Late
Area
Advance
Unit:yuan (RMB)
1 aluminum
alloy
A1
square
table and 4
65*65*68
set
145
160
175
70*70*66
set
150
165
180
70*70*66
set
170
180
200
Φ70*66
set
170
180
200
plastic
chairs
1 glass
table and 4
A2
aluminum
wooden
chairs
Area
A
1glass
A3
table and 4
rattan
chairs
1 round
wooden
A4
table and 4
white
wooden
chairs
87
Figure
1 aluminum
alloy
square
B1
table and 4
black
65*65*68
set
145
160
175
70*70*66
set
150
165
180
70*70*66
set
170
180
200
Φ70*66
set
170
180
200
65*65*68
set
145
160
175
leather
folding
chairs
1 glass
square
B2
table and 4
stainless
chairs
Area
B
1 glass
square
B3
table and 4
rattan
chairs
1 round
wooden
B4
table and 4
white
wooden
chairs
1 aluminum
alloy
Area
C
C1
square
table and 4
plastic
chairs
88
1 glass
round table
C2
and 4
Φ70*66
set
150
165
180
70*70*66
set
170
180
200
Φ70*66
set
170
180
200
stainless
chairs
1 glass
square
C3
table and 4
rattan
chairs
1 round
wooden
C4
table and 4
white
wooden
chairs
89
B2 Electricity Tariffs in Custom-built and Standard Stand
Deadline: Mar 30 2015 (Phase 1); Apr 10 (Phase 3)
For custom-built stands, please submit this through Easy Exhibitor of official website, fax or email is not accepted.
For standard stands, please email this application form prior to the deadline to the Recommended Contractor
nominated by the Fair.
Email: [email protected]
Application
B2
(Application of Exhibits and Electronics)
Unit: RMB Yuan/ Phase
S.N.
Item
Master Switch
Specs(Voltages /Current)
Unit
Charge
Criteria
E1
6A / 220V
<1.3KW
1
545
E2
10A / 220V
<2.2KW
1
920
E3
16A / 220V
<3.5KW
1
1465
E4
6A / 380V
<3KW
1
1680
E5
10A / 380V
<5KW
1
2770
16A / 380V
<8KW
1
4620
20A / 380V
<10KW
1
5540
25A / 380V
<13KW
1
6930
32A / 380V
<16KW
1
8828
E10
40A / 380V
<20KW
1
11090
E11
50A / 380V
<25KW
1
13860
E12
60A / 380V
<30KW
1
16630
E13
100A / 380V
<50KW
1
27720
6A,10A,16A/220V
1
315
6A,10A/380V
1
365
16A,20A,25A,32A/380V
1
415
E6
E7
E8
E9
E14
E15
E16
Electricity Usage
in Setting-up of
Custom-built
Stand
Distribution box
rental
E17
Replacement of electric box
E18
Outer Exhibition Space Construction
1
Qty.
Deposit
Charge
1000
105
25/ m2
Total:
Note:
1. Exhibitors who have applied the electricity are required to rent our electricity distribution box. All of the electricity distribution box
will be installed by our electricians. Any power connection beyond the switch of the distribution, including connection between
the box and exhibitors’ own equipment, should be done by exhibitors themselves, under the supervision of the organizing host’s
electrician. The Fair does not provide such power connection service beyond the switch.
2. Personnel from the exhibitors shall stay at their stands until our electricians collected the electricity distribution boxes on the
closing day of Canton Fair. By the autographs of our electricians, together with the Deposit Notes with Return Confirmation
sticked on them, exhibitors can acquire their deposit at the International Pavilion Service Centre.
3. There is a 30m cable wire within rental electricity distribution box, excess wires are charged additional fees: 63-100A: RMB50/m;
150A: RMB80/m; 200A: RMB100/m; 250A: RMB140/m.
4. Deadline for the remittance of advanced application: 30th, Mar, 2015 (Phase 1) and 10th Apr, 2015 (Phase 3). Please do not
remit the fees under private names in case the names on the invoices do not match with your companies. Canton Fair only arranges
exhibition appliance deliveries for those remittance confirmed companies. Fees for dismantling the allocated exhibition appliances
shall be charged.
Please contact the nominated Recommended Contractor::Canton Fair Exhibition Design and Construction Co., Ltd
Address:1+002, Area A, China Import and Export Fair Complex, No.380 Yuejiang Zhong Road, Guangzhou
Contact Person:Ms. Chen(13922279953), Mr. Xu (15017512311), Ms. Guan (13711187356)
Tel:86-020-89139719、89139784
E-mail:[email protected]
Payee:Canton Fair Exhibition Design and Construction Co., Ltd)
A/C with Bank Address: Guangzhou, Guangdong
Opening Bank:Canton Fair Branch, Bank Of China
Account No: 680857744434
90
B3 Application Form for Modification of Standard Stand
You are requested to fax this application form to the Recommended Contractor nominated by the Fair prior to the
deadline: 25th Mar, 2015 (Phase 1); 10th Apr, 2015 (Phase 3)
Email: [email protected]
B3
Acknowledgement Form for Facilities of standard Stand
Phase______
Booth No
Effect Chart and Necessary Facilities for Standard Stand
★ External dimension:3m×3m; Internal dimension 2.97m×2.97m, Booth
height 2.5m. fascia board height 4 m, Internal dimension 2.48 m
★ Necessary Facilities:3 sides panel board,1 Aluminum alloy square table, 4
chairs,4 spotlights, 5 shelves,1 wastepaper bin,1 fascia board, inside-booth
carpet
★ 9square meters booth will be free equipped with abovementioned
facilities; Above numbers will be doubled for 18 square meters booth. The
rest can be done in the same manner.
★ Maximum 5 shelves will be freely provided for the Standard Stands in the
international pavilion as per your option. Exceeding numbers will be
charged. Please indicate if you do not need these items because
dismantlement on-site will be charged.
★
Height: The first board on both sides shall be 90 cm from the
ground, the second 130 cm and the middle board 110 cm.
Application for Shelf
★ I needed
□
pieces of shelves, or I don’t need
□
pieces of selves. Shelves can not be installed in places with dotted line.
★ Please indicate the location and height of the shelf if you have submitted your application:
Left side facing the stand
Front side facing the stand
Right side facing the stand
★ You are requested to fax this application form to the Recommended Contractor prior to the deadline to enable the Fair to
prepare as per your request in advance, it will otherwise be installed as per effect drawings and necessary facilities.
1. Same facilities for 9 square meter stand will be offered to stands larger than standard stand but smaller than 18 square meters.
Only stands of multiple area of 9 square meters will enjoy relevant multiple facilities.
2. In case the exhibitor has booked two or more than two consecutive standard stands, the contractor will dismantle the boards
among those stands unless special request has been put forth by the exhibitor. The corner stands booked by the exhibitor shall
only be equipped with enclosure walls on two sides and two fascias. Special requirements should be indicated in Form B3 and
returned.
3. No installation of other types of facilities or nailing upon the installations of the Fair such as enclosure walls, aluminum
frameworks should be allowed inside the standard stands. Exhibitors should be responsible for maintaining all properties in the
stands or they should be responsible for compensating for all damages arisen.
4. No extra lighting facilities or additional power connections will be allowed inside the stand and other sockets should not be
connected to the lighting line which is with a maximum capacity of 500 W. Socket connection by the exhibitors should be strictly
forbidden.
5. No electronic devices installed in the standard stands shall be dismantled or removed by any exhibitors or taken out of the Halls.
6. All non-lighting electronics brought in by the exhibitors shall be checked and verified by the main contractor to forbidden
improper utilization of unqualified power installations in the exhibition halls.
7. Exhibitors are requested to fill in form B5-2 and return the same to the Main Hall Contractor prior to the deadline in case
increased or extra facilities are necessary.
Please contact the nominated Recommended Contractor:: Canton Fair Exhibition Design and Construction Co., Ltd
Address:1+002, Area A, China Import and Export Fair Complex, No.380 Yuejiang Zhong Road, Guangzhou
Contact Person:Ms. Chen(13922279953)Mr. Xu (15017512311) Ms. Guan (18925125368), Ms. Guan (13711187356)
Tel:86-020-89139719、89139784
E-mail:[email protected]
Stand No.:
Contact Person:
Tel:
Company Name:
E-mail:
Fax:
Company Stamp:
91
B4
Application Form for Modification of Luxurious Standard Stand
You are requested to fax this application form to the Recommended Contractor nominated by the Fair prior to
the deadline: Mar 25th, ,2015 (phase 1); Apr 10th, 2015 (phase 3)
Email:[email protected]
Acknowledgement Form for Facilities of standard Stand
B4
Phase Stand No.
Effect Chart and Necessary Facilities for Standard Stand
★ External dimension : 3m×3m; Internal dimension
2.97m×2.97m, Stand height 4.5m.
★ Necessary Facilities:3 wall panel boards, light-box
fascia board, 1 Aluminum alloy square table, 4 folding
chairs, 1 lockable floor cabinet, 1 reception counter, 5
shelves, 1 rubbish bin , 4 spotlights,1 1 socket, 1 trash
can, carpet
★ Maximum 5 shelves will be freely provided for the
Standard Stands in the international pavilion as per
your option. Exceeding numbers will be charged. ★Height: The first board on both sides shall be 90
Please indicate if you do not need these items cm from the ground, the second 130 cm and the
because dismantlement on-site will be charged.
middle board 110 cm
Application for Shelf
★ I needed□ pieces of shelves, or I don’t need□ pieces of selves. Shelves can not be installed in places with
dotted line.
★ Please indicate the location and height of the shelf if you have submitted your application:
Left side facing the stand
Front side facing the stand
Right side facing the stand
★ You are requested to fax this application form to the Recommended Contractor prior to the deadline to enable the Fair to
prepare as per your request in advance, it will otherwise be installed as per effect drawings and necessary facilities.
1. Same facilities for 9 square meter stand will be offered to stands larger than standard stand but smaller than 18 square meters.
Only stands of multiple area of 9 square meters will enjoy relevant multiple facilities.
2. In case the exhibitor has booked two or more than two consecutive standard stands, the contractor will dismantle the boards
among those stands unless special request has been put forth by the exhibitor. The corner stands booked by the exhibitor shall only
be equipped with enclosure walls on two sides and two fascias. Special requirements should be indicated in Form B4 and returned.
3. No installation of other types of facilities or nailing upon the installations of the Fair such as enclosure walls, aluminum frameworks
should be allowed inside the standard stands. Exhibitors should be responsible for maintaining all properties in the stands or they
should be responsible for compensating for all damages arisen.
4. No extra lighting facilities or additional power connections will be allowed inside the stand and other sockets should not be
connected to the lighting line which is with a maximum capacity of 500 W. Socket connection by the exhibitors should be strictly
forbidden.
5. No electronic devices installed in the standard stands shall be dismantled or removed by any exhibitors or taken out of the Halls.
6. All non-lighting electronics brought in by the exhibitors shall be checked and verified by the main contractor to forbidden improper
92
utilization of unqualified power installations in the exhibition halls.
7. Exhibitors are requested to fill in form B5-2 and return the same to the Main Hall Contractor prior to the deadline in case increased
or extra facilities are necessary.
Please contact the nominated Recommended Contractor:: Canton Fair Exhibition Design and Construction Co., Ltd
Address:1+002, Area A, China Import and Export Fair Complex, No.380 Yuejiang Zhong Road, Guangzhou
Contact Person:Ms. Chen(13922279953) Mr. Xu (15017512311) Ms. Guan (18925125368), Ms. Guan (13711187356)
Tel:86-020-89139719、89139784
E-mail:[email protected]
Stand No.:
Contact Person:
Tel:
Company Name:
E-mail:
Fax:
Company Stamp:
93
B5-1 Modification Plan for Standard Stands
You are requested to fax this application form to the Recommended Contractor nominated by the Fair prior to the
deadline: 25th Mar, 2015 (Phase 1); 10th Apr, 2015 (Phase 3)
Email: [email protected]
Stand Dismantle, Modification and Location of Rent Facilities
B5-1
Phase
Stand No.
Please kindly indicate the locations of your stand dismantle, modification, rent facilities (exhibits, electronics etc.)
and rent shelves (height indicated) in the flowing stand plan including your basic and extra facilities. Please notify
your requirement of side-panels in case you booked corner stands.
Back
100W long-arm spotlights
Left
right
40W fluorescent lamp
220V power socket
Front
T
Telephone
Stand Plan(Scale:1 grid=1m2、)
Remarks:
1. The Fair will nominate the recommended contractor to install the stand at proper positions in case the
exhibitor fails to submit this plan. Extra fee shall be charged upon site modification.
2. Effective facilities indicated by the exhibitor on the above plan shall be submitted with relevant forms prior to
the deadline.
3. 100% additional fee shall be charged for late submission or spot-purchasing.
Please contact the Fair’s recommended contractor: Canton Fair Exhibition Design and Construction Co., Ltd
Address:1+002, Area A, China Import and Export Fair Complex, No.380 Yuejiang Zhong Road, Guangzhou
Contact Person:Ms. Chen(13922279953) Mr. Xu (15017512311) Ms. Guan (13711187356)
Tel:86-020-89139719、89139784
E-mail:[email protected]
Payee:Canton Fair Exhibition Design and Construction Co., Ltd
A/C with Bank Address: Guangzhou, Guangdong
Stand No.
Contact Person:
Tel:
Opening Bank:Canton Fair Branch, Bank of China
Account No:680857744434
Company:
E-mail:
Fax:
Company Stamp:
94
B5-2 Charge Criteria for Service of Standard Stand
You are requested to fax this application form to the Recommended Contractor nominated by the Fair prior to the deadline: 25th Mar,
2015 (Phase 1); 10th Apr, 2015 (Phase 3)
Email: [email protected]
Application of Exhibits and Electronics
Phase
Stand No.
Unit: RMB Yuan/ Phase
Charge Criteria
S.N.
Item
Spec(MM)
Unit
Advance
Application
F1
Square Table of Aluminum Alloy
F2
Black Folding Chair
F3
Flat Shelf
F4
650×650×680
On-site/
Overdue
Application
(installation)
On-site
Application
Deposit
One
105
One
20
20
990×310
One
30.00
60.00
15.00
Inclined Shelf
990×310
One
50
100
15
F5
Shelf Stand (with wooden shelves)
990×495×2480
One
315
630
130
F6
Showcase (with glass shelves)
990×495×2480
One
550
1100
150
F7
Register Counter
990×495×1000
One
155
310
65
F8
Cabinet (with lock)
990×495×750
One
165
330
65
F9
High-low-combined
Display Counter
990×495×(990×750)
One
225
450
90
F10
Reticular Rack
1500×1000
One
30
60
15
F11
Tall Display Counter
(Advanced Application only)
990×495×2300
(Electricity included: Upper
30\Mid 125\Lower 75)
One
1200
200
F12
Short Display Counter
(Advanced Application only)
990×495×1000
One
550
150
F13
Punched-plate
950×1166
One
100
Total
105
200
40
F14
Removing Shelf
One
10
F15
Removing Panel
One
10
F16
Installing and Dismantling Ceiling
Beam
One
50
100
20
F17
Socket (8 hours electricity supply)
220V/500W。500W max
One
250
250
30
F18
Socket (24 hours electricity supply)
220V/500W。500w max
One
440
440
30
F19
Long-arm Spotlight
100W
One
105
105
30
One
1800
3000
One
1000
6000
(Electricity excluded,
Advanced Application
only)
(Electricity excluded,
Advanced Application
only)
Qty.
(dismantle)
F20
Horizontal Fridge
F21
42" screen TV & DVD Player
F22
Stainless Steel Clothes Hanger
One
80
160
F23
Rack
One
140
230
35
Total:
Notes:
1. Please illustrate your allocation of exhibition appliances in Form B5-1. The Fair will nominate the recommended contractor to
install the stand at proper positions in case the exhibitor fails to submit this plan. Extra fee shall be charged upon site modification.
2. Canton Fair would allocate the exhibition appliances for Exhibitors who can not submit Form B5-1. Any alteration requests are
to be charged by extra fees.
3. Deadline for the remittance of advanced application: 30 th Mar, 2015 (Phase 1) and 10th Apr 2015 (Phase 3). Please do not
remit the fees under private names in case the names on the invoices do not match with your companies. Canton Fair only arranges
exhibition appliance deliveries for those remittance confirmed companies. Fees for dismantling the allocated exhibition appliances
shall be charged. 100% additional fee shall be charged for late submission or spot-purchasing.
Please contact the Fair’s recommended contractor: Canton Fair Exhibition Design and Construction Co., Ltd
Address:1+002, Area A, China Import and Export Fair Complex, No.380 Yuejiang Zhong Road, Guangzhou
Contact Person:Ms. Chen(13922279953)Mr. Xu (15017512311) Ms. Guan (13711187356)
Tel:86-020-89139719、89139784
E-mail:[email protected]
95
Payee:Canton Fair Exhibition Design and Construction Co., Ltd
Opening Bank:Canton Fair Branch, Bank Of China
A/C with Bank Address: Guangzhou, Guangdong
Account No:680857744434
Booth No.
Company:
Contact Person:
E-mail:
Tel:
Fax:
Company Stamp:
B5-2 Appendix Figures of Rental Exhibition Appliance for Standard Stands
96
B5-3
Application Form for Electricity Supply in Standard Stand
Deadline: Mar 30, 2015 (Phase 1)
Apr 10, 2015 (Phase 3)
Construction contractors of custom-built stand entrusted by exhibitors shall fill in this form and fax or email it prior
to the deadline to the Drawing Verification Section.
Please reply to: Drawing Verification Section.
Fax: 0086-20-89124244
TEL:0086-20-89124229, 89124242
: ● Application
Name of Exhibitor
Stand No.
Tel (including mobile phone)
Contact Person
Fax (including area code)
Name of the Contractor
Fax (including area code)
Contact Person
Tel (including mobile phone)
Tel (including mobile phone)
Principal Electrician
No. of Electrician Certificate
Electrician
Electrician
Electrician
Electrician
Electrician
No. of Electrician Certificate
No. of Electrician Certificate
No. of Electrician Certificate
No. of Electrician Certificate
No. of Electrician Certificate
Electrician
No. of Electrician Certificate
Site Electrician on Duty
No. of Electrician Certificate
Site Electrician on Duty
No. of Electrician Certificate
Site Electrician on Duty
No. of Electrician Certificate
Site Electrician on Duty
No. of Electrician Certificate
Site Electrician on Duty
Site Electrician on Duty
No. of Electrician Certificate
No. of Electrician Certificate
Notes:
1. Does the Custom-built stand need to rent distribution box? Yes ( ) No ( ), please tick √.
Desired size of the Box:
220V
A (Quantity: ____), 220V
A (Quantity: ____). Total: _____
2. Electricity Switch Box equipped in the custom-built stand should be subject to the electricity applied by the
exhibitor. Desired size of the Box (An annex may be used if no sufficient space)
220V
A (Quantity: ____), 220V
A (Quantity: ____). Total: _____
3. Installation of Electricity Switch Box shall be tallied with provisions in this guide. Contractor shall pay deposit for
the Box. In case of any replacement of the Box arising from inconsistency between the electricity used and the
one applied, contractor shall pay for additional charge.
4. An annex may be used if no sufficient space for filling in all Electricians. The copy of the Electrician Certificate
shall be submitted to the Drawings Verification Team of Canton Fair
Seal of the Contractor:
Date:
Notes: This form can be downloaded at: www.cantonfair.org.cn
97
B6 Rental of Flowers
Unit: RMB Yuan / pot
No.
Flower
Size
Rent / Price
Remarks
1
Spathe flower; peace lilies
< 0.5m tall
RMB 15
For rented flowers,
2
Dieffenbachia camilla
< 0.5m tall
RMB 15
the charge is for
3
Chrysanthemum
< 0.5m tall
RMB 15
one phase (5 days).
4
Dracaena arborea var
<0.7m tall
RMB 15
Arranged flowers
5
Butterfly palm (small)
1-1.2 m tall (white pot)
RMB 20
are for sale.
6
Butterfly palm (medium)
1.2-1.5 m tall (red pot)
RMB 30
7
Butterfly palm (big)
1.8-2m tall (six-sided pot)
RMB 45
8
Epipremnum aureum
1.5m tall
RMB 45
9
Dracaena messangena
<0.7m tall
RMB 20
10
Euphorbia pulcherrima
<50cm tall
RMB 20
11
Dracaena fragrans
1.5m tall
RMB 50
12
Malabar chestnut
1.2-1.5m tall
RMB 50
13
Philodendron; imperial green
<50cm tall
RMB 15
14
Philodendron erubescens; green
1.8m tall
RMB 100
emerald
15
Arranged flowers (small)
30-35cm (diameter)
RMB 40
Round-shaped
16
Arranged flowers (medium)
35-40cm (diameter)
RMB 50
Round-shaped
17
Arranged flowers (fan)
50cm diameter, 50cm tall
RMB 60
Fan-shaped
18
Arranged flowers (rectangular)
60cm (diameter)
RMB 80
Rectangular
Notes: The rent is the charge for one phase (5 days).
98
B7 Application Form for Broadband Connection
Deadline (Wired Broadband Access): Apr 13, 2015 (Phase 1) / Apr 30 (Phase 3)
This form can be filled in by option. The service herein shall be charged.
Please reply to: China Foreign Trade Centre (Group)
Contact Person: Technical Service Department of Customer Service Center
Tel: 0086-20-89139099、89139090
●Application &Charge Criteria
Fax:
0086-20-89069340
Monetary Unit: RMB Yuan/exhibition phase
Item
Unit
Charge
Wired Broadband
Access
Per
computer
250
Yuan/phase
Wired Broadband
Connection
Per
computer
200
Yuan/phase
Port authorization
Per
authorization
300
Yuan/phase
PC Rental
Service Center for Exhibitors of International Pavilion
Per
computer
100
Yuan/day
low
configuratio
n:
100
Yuan/day;
high
configuratio
n:
150
Yuan/day
400
Yuan/day
Laptop (low/high
configuration)Rental
Per
computer
iMac 27
Per
computer
Tablet/ Smart Phone
(Note 2)
Per device
100
Yuan/day
LCD Screen
Per screen
100
Yuan/day
(32’’)
Remarks
The shared outlet bandwidth is 500M;
HTTP, QQ, MSN, and Email services
are provided.
Exhibitors must already have applied
for wired access. For wired broadband
connection, 1 broadband port and 1
hub are provided, with 2 to 7 computer
connections possible. Please report the
number of connected computers.
Exhibitors must not establish a network
by themselves, otherwise fees for extra
connected computers shall be charged
and relevant responsibilities shall be
ascertained.
Network ports for stock information and
special
software, excluding BT,
Thunder or video games. For wired
broadband connection only.
Deposit
500 Yuan/
connection
Intel Core Duo E2160 and above/ 2 G
memory/ 17’’ LCD/ DVD-ROM/ 160G
hard disk (Please apply for electric
wiring board if needed)
certificate
by trading
delegation
or
4000
Yuan
Lenovo
T400 : Intel
Core2
P8400-P8700/ 2G /160G/ Integrated
Graphic Card /14’’/ Combo
Lenovo T410:i5/ 2G/ 250G/ partially
Independent Graphic Card/ 14’’/
Rambo
certificate
by trading
delegation
or
4000
Yuan
Charges of making films for enterprises
are extras.
99
15000
Yuan
certificate
by trading
delegation
or
3000
Yuan
certificate
by trading
delegation
or
3000
Yuan
Qty.
Rental of
Wireless Router or AP
Your Own Wireless
Router or AP
Per router or
AP
Per router or
AP
3000
Yuan/day
Wireless Router or AP: only for one
SSID
The charges include Internet Access,
rental of equipment, maintenance of
equipment and identity authentication.
2000Yuan/d
ay
Please apply before the fair.
The charges do NOT include Internet
Access, rental of equipment,
maintenance of equipment and identity
authentication.
10000
Yuan/equip
ment
● Remarks
1. Wireless Broadband Access
Wireless Internet access provides free access for 3 hours. The wifi SSID is: Cantonfair.
Step 1:
Search for wireless network “cantonfair-free” or “cantonfair-free-a” and connect to it.
Step 2:
Open a browser, type in any website, and Complex wireless authentication page will pop out. Type in the user
account and password, and then you are connected. (Do not close the authentication page when connecting to
the Internet.)
Step 3:
The account is the number of Exhibitor Badge, and the password is 12345678. The 3 hour period can be divided
several times during a day.
Notice: Wireless network access does not include port services of special software, please apply for wired
network access if you need any. Paid access with unlimited time will not available. If you have more needs for
wireless network, please try to connect the 3G or 4G network offered by telecom operators.
2. Wired Broadband Access
Exhibitors can apply for wired broadband access before the opening of the Fair, and Customer Service Center
will set up and debug wired network connection before the Fair. Wired network is available in indoor exhibition
halls. If you need more Internet services (e.g. network ports for stock information and special software, not
including BT, Thunder or video games), please go to service spots of Customer Service Center in the Complex to
apply for authorized ports and pay relevant fees. You can apply for wired network service online at Easy Exhibitor
of the Canton Fair official website and pay for it online. Please keep the paying confirmation SMS to get a receipt.
You can also apply for wired broadband access on the service spots of Customer Service Center, pay for it and
get a receipt. You may apply for establishing your own LAN if several computers need to connect to the network.
Besides, Canton Fair also provides the rental service of various digital devices such as PC, laptop, smart phone,
tablet, LCD screen and wireless Internet card.
Users must not bring wireless AP, routers, or other devices with wireless transmission function to establish a
100
network or connect to the Complex wireless network without consent. If the device interferes with the signal of the
Complex wireless network and affects network access of other users, Canton Fair organizer has the right to stop
this behavior and to disconnect the network, and ascertain responsibilities in light of the severity of the case.
For more details of broadband network connection, please refer to the Notice on Wifi Usage in the Complex
in the Canton Fair official website.
101
B8 Application Form for Telephones
Application Form for Wireless Telephones of the
Session of the Canton Fair
Applicant
Phase 1
Booth No.
Phase 2
Quantity
Booth
No.
Phase 3
Quantity
Booth No.
Quantity
Area A
Requirements
Area B
Area C
Applicant
Telephone
Application for extra telephones of standard stands is not accepted. For custom-built
stands, the wireless telephones’ allocation shall abide by Exhibitors Manual of the
International Pavilion. If the custom-built stands need wireless telephones, the total
Notes
number of phones shall not exceed that of standard stands included in the custom-built
stand. If the custom-built stand is set up by Canton Fair Exhibition Design and
Construction Co.,ltd, the telephones will be allocated according to the on-site setting, and
extra applications are unnecessary.
Applicant:
(Stamp)
Date:
102
Year
Month
Date
C1 Declaration Form for Temporary Import Exhibits
Deadline: Mar 25, 2015 (Phase 1) / Apr 10 (Phase 3)
This form must be filled in and be submitted prior to the deadline.
DECLARATION FORM FOR TEMPORARY IMPORT EXHIBITS
Name of Exhibition: The 117th Session of China Import and Export Fair
Duration: Apr 15-19, 2015 (Phase 1); May 1-5(Phase 3)
Venue: Guangzhou, China
Exhibitor:
C/NO.
L x W x H(cm)
G.W
Signature & Company Stamp
N.W
Country/Region:
Hall/ Booth no.:
Original:
Description of Contents in
Description
English
Contents in Chinese
of
Quantity/Unit
TTL pkgs.:
(USD)Unit
Price (CIF)
(US $)
Total(CIF)
H.S.No.
a. Sold
b. To be returned
c. Abandoned/
consumed
d. Given away
Remark: : The brand name, model nos, serial nos ,
must be declared if exhibits is machine, electric
Total C.I.F. Value(USD)
appliances or computer Also , it must be shown on
(Must be declared)
outside packing surface.
No liability shall be accepted for incorrect, incomplete or omitted entries. Transporter shall not be responsible for it. Exhibitor shall be
responsible for the contents of the entries.
Notes: This form can be downloaded from www.cantonfair.org.cn
103
C2 Exhibits Delivery Confirmation
Deadline: Apr 1, 2015 (Phase 1) / Apr 15 (Phase 3)
This form must be filled in and be submitted prior to the deadline.
The 117th Session of China Import and Export Fair
Guangzhou, China
ENTRUSTED FREIGHT SERVICE LETTER
Exhibitor:
Stand No.:
th
Our company intends to participate in the 117 session of China Import and Export Fair, and hereby grants full
authority to  Agility Fairs & Events Logistics (Shanghai) Co., Ltd Guangzhou Branch  BONDEX LOGISTICS
CO., LTD.  BALtrans International Cargo Ltd. to deal with all affairs concerning the transportation of our
exhibits. We are enclosing herewith Declaration Form for Temporary Import Exhibits, which are hereby declared by
us to be true and correct. In case that the contents of this form are inconsistent with the real situation, we shall be
responsible for all consequences arising therefrom and compensate for all additional surcharges relevant.
And we shall accept the service provided by the
freight agent and execute all
necessary procedure required by it. We understand that exhibits shall not be delivered before all relevant fee paid
off. And service fee is based on weight and volume of exhibits, not relative to the value and insurance of exhibits.
The
freight agent shall not be responsible for counterclaim for the exhibits.
 Our company shall arrange by ourselves/purchase insurance
Our company shall consign
for the exhibits deliver to the appointed stand of the
International Pavilion in China Import and Export Fair Complex in the following modes: (could be multiple choice)
 From Hong Kong  Import by air via Hong Kong
 Import by sea via Hong Kong to the stand of the
International Pavilion in China Import and Export Fair Complex
Total cubic meters/kgs
Total Pieces
 From the entrance of the complex to the stand
Total cubic meters/kgs _____________ Total Pieces____________
 From the Guangzhou seaport to the stand
Total cubic meters/kgs _____________ Total Pieces____________
 From the Guangzhou airport to the stand
Total cubic meters/kgs _____________ Total Pieces____________
 Exhibits need to be returned  exhibits need to be sold
 Part of the exhibits need to be returned  Others_________________
To take charge of dismantling cases and clearing customs before the exhibition, Mr./Ms.
of our
company will arrive at site on
( Day)
(Month)
, 2015. He/she can be reached at the
phone/mobile number__________________, or other means of contacting him/her_____________________________.
Our company hereby entrust
for cases opening and customs clearance. Our
company shall not claim from
for compensation by reasons as damages or
losses of exhibits.
Seal and Signature of the Company:
Signature (in bold letters):
Date:
Notes: This form can be downloaded at: www.cantonfair.org.cn
104
C3 Stand Layout Plan
Deadline: Apr 1, 2015 (Phase 1) / Apr 15 (Phase 3)
(Applicable for heavy and large exhibits)
STAND LAYOUT PLAN
Exhibitor:
Stand No.
A) Please list below the exhibit(s) exceeding 1,000kgs in weight, or 5.0m in Length, or 2.0m in width or 2.0m in
height per single piece:
Case No
Description
Gross Weight
Net Weight
LxWxH
(in KGS)
(in KGS)
(in Meter)
B) Please point out the right position of the above mentioned exhibits where placing inside your stand:
Dimension of Wall Panel
(Drawings of exhibit position can be attached.)
Note:
1.
Please pre-register if any special equipment (like crane) is necessary for handling the exhibits.
2.
Please come to the exhibition ground on the first day of move-in period for moving the above mentioned
exhibits or booking in advance with for the moving date. Your delegate(s) Mr./Ms.
come to the site on (date)
3.
for supervising the portage.
If there has any special instruction for handling the above mentioned exhibits, please specify in below:
Notes: This form can be downloaded at: www.cantonfair.org.cn
105
will
C4 List of Exhibits in the International Pavilion of the 117th CIEF
第 117 届广交会进口展区参展展品清单
List of Exhibits in the International Pavilion of the 117th CIEF
制表时间 Recording Time:
参展商名称 Exhibitor Name:
所属招展代理 Agents of Exhibitor Recruitment:
国别地区 Country/Region :
箱号
C/NO.
展品名称
Exhibits Name
展品类别
Exhibit
Category
展馆/展台号
Hall/Stand
No.:
原产地 Original :
毛 重(千
克)
G.W.(kg)
申报人(签章) Signature & Seal by Applicant:
展品内容规格型号
Description of
Contents
数量/单位
Quantity
审批意见 Approval Views:
单
价
Unit
Price(USD)
总件数 TTL pkgs :
总
价
Total
Value(USD)
商品代码
H.S.NO.
展后处理 Treatment
after the show:
A.已售 sold
B.回运 to be returned
C.放弃/消耗
abandoned/consumed
D.赠送 given away
展馆保卫验放 Verified by secure staff in the exhibition complex:
大会承运商(签章)Signature & Seal by
Recommended Transporter:
*注意 Attention:
1.请在备注栏填写每件参展展品的运输承接方,例如大会推荐承运商公司名/非大会推荐承运商公司名/随身携带。
Please fills in transporter of each exhibit in the remarks, for example, name of the recommended transporter/name of other transporter/imported as personal belongs.
2.本表作参展展品信息统计之用,同时还作参展展品进出馆查验之用,请参展商在填写好本表后复印留底以备现场核对、查验。
This form is for the purpose of collecting exhibits information, as well as for control of the exhibits move in and out. Do fill in the form carefully and backup for checking.
注:本表可在网站 www.cantonfair.org.cn 上下载
106
离馆时间
Leaving
Time
备
注
*
Remarks
D1 List of Files for Trade Mark, Patent, Copyright & Quality Attestation
Deadline: Apr 13, 2015 (Phase 1) / Apr 30 (Phase 3)
Exhibitors whose exhibits are concerned with trademark, patent, copyright and quality attestation shall fill
in this form and submit it prior to the deadline. The service herein shall be free of charge.
Please reply to: Organizer (please submit to Reception Station of Complaints and Settlements for IPRs
and Trade Disputes of Canton Fair)
● Submission:
Exhibitor
Stand No.
Trade mark, Patent, Copyright
and Quality Attestation
Exhibits Name
Holder of the Rights
and Interests
Remarks
Enclosure:
□
□
□
□
□Others
Copy(s) of Trade Mark Certificate
Copy(s) of Patent Certificate
Copy(s) of Copy Right Registered Certificate
Copy(s) of Quality Certificate
● Reminders
⒈ In the event that the holder of rights and interests is not the exhibitor, please declare it in the
“Remarks” and submit the holder’s Letter of Attorney for such use of the rights and interests.
⒉. This form shall only be accepted by express delivery, fax or direct submission. E-mail shall be
rejected.
Stand No.:
Contact Person:
Tel:
Company Name:
Position:
(Company Seal)
Authorized Signature:
Fax:
E-mail:
Notes: This form can be downloaded from www.cantonfair.org.cn
107
D2 Letter of Complaint for IP Rights (International Pavilion)
Session of Canton Fair
Phase
Title of Right
Name
Category of
Right
Legal Representative
Address
Tel
Name(Trustee)
Complaint Agent
Address
Nationality
Attribute
of Right
No.:
No. of Right
Right Holder
Information
Exhibition Area
Enterprise
Size
Tel
□Mainland China □HK SAR/Macao SAR/Taiwan Province □Japan □South Korea
□France □UK □German □USA □Others(
□Individual
□State-owned
Enterprise
)
□Private
Enterprise
□Foreign-funded
Enterprises □Joint Venture
□Small Enterprise □Medium-sized Enterprise □Large Enterprise
□Multinational Corporation
Holder
□Electronics & Household Electrical Appliances
Profession
□Automobiles and accessories
□Medicine and healthcare □ Chemical products □Building Materials □Machinery
Equipment □ Hardware and tools □ Daily consumption goods □Gifts □Textiles
□Lightings □ Household items □ Bags and cases □ Miscellaneous (
No.
Name of Enterprise
Stand No.
Items Being Suspected of
Infringing IP Rights
)
Notes
1
Defendant
2
3
4
5
6
The underwriter hereby commits that the above complaint shall be handled by the Complaint Reception
Station of Canton Fair in accordance with the provision of “Complaint and Settlement Provisions of Being
Suspected of Infringing IPR”. The underwriter furthermore agrees to pay to relevant departments all expenses
incurred herefrom and accordingly promises to compensate for all losses may be incurred
against the
defendant in case of an incorrect complaint.
Complainant’s Signature (Seal):
Date:
108
MM-DD-YY
Notes:
In accordance with provision in Clause 10 of Chapter 6 the "Complaint and Settlement
Provisions of Being Suspected of Infringing IPR”, a repeated Complaint upon the same respondent for the
same infringing of IP rights will not be accepted by this Complaint Centre.
109
D3 “Agent” Badge Application Form
“Agent” Badge Application Form for the ___ Session of Canton Fair
Agency:
(seal)Tel:
Name of
Type of the
Applicant
Complaint
,Fax:
,E-mail:
Documents to be Submitted
Time
inside
the Complex
Type and
Number of
Canton
Fair Badge
(If You
Hold Any)
□Patent
□Picture of the applicant
___Y__M__D
□Trademark
□ID Card (second generation) of the applicant
to___Y__M__D
□Copyright
□ID Card or copy of business license of complainant
,
□Trade dispute
or respondent
_
□Patent/trademark/copyright certificate of
altogether.
days
complainant or respondent, or contract signed in
Canton Fair
□Power of Attorney signed by complainant or
respondent
□Practice license of agent
□Copy of the registration certificate, practice
license, or business license of the agency
□Patent
□Picture of the applicant
___Y__M__D
□Trademark
□ID Card (second generation) of the applicant
to___Y__M__D
□Copyright
□ID Card or copy of business license of complainant
,
□Trade dispute
or respondent
_
□Patent/trademark/copyright certificate of
altogether.
complainant or respondent, or contract signed in
Canton Fair
□Power of Attorney signed by complainant or
respondent
□Practice license of agent
□Copy of the registration certificate, practice
license, or business license of the agency
110
days
□Patent
□Picture of the applicant
___Y__M__D
□Trademark
□ID Card (second generation) of the applicant
to___Y__M__D
□Copyright
□ID Card or copy of business license of complainant
,
□Trade dispute
or respondent
_
□Patent/trademark/copyright certificate of
altogether.
days
complainant or respondent, or contract signed in
Canton Fair
□Power of Attorney signed by complainant or
respondent
□Practice license of agent
□Copy of the registration certificate, practice
license, or business license of the agency
Total:
_____ Yuan
persons
person/day
Sum:
Yuan
Decision
of
Decision of the Issuing
Department
review
Notice:
1. Please fill in the blanks above the column “Total”. You may add more lines of applicant’s
information if it’s not enough. The rest of the blanks will be filled by Canton Fair.
2. Please submit one Application Form for each agency, and attach the documents of each complaint
separately as annexes.
3. The column “Documents to be Submitted” is only for your reference, please see the Notice for
specific details.
Signature:
111
______________
Part Six Technical Data
1. According to the design criteria of the Complex, loading capacity is 1.5 ton per square meter.
2. Height limit for two-level stands is 6 meters in the Custom-built area in the exhibition hall, and 4.5
meters for the single-level stands.
3. The electricity supply mode of the exhibition hall is three-phase 5-line system and 350V/220V/50HZ,
with 2250 kW, and average lumina of 250LX.
4. There is no gas supply equipment in the exhibition hall.
112
Part Seven Complex Guide
Location Map of Exhibition Venue and Travel Route Diagram
113
Guangzhou Metro System Map
114
Layout of International Pavilion
(Phase 1 Apr. 15th – 19th)
第117届中国进出口商品交易会(第一期)
The 117th China Import and Export Fair(Phase 1)
阅
通用、加工 通用、加工
工程
工业零部件 工业零部件
8.0
8.0
6.1
4.0
农机
5.0 工程农机
Yuejiang Zhonglu
展
场
中
路
2.1Y
2.2
1.1
4.2
3.1Y
汽配
新能源电子
电子
电气 电气
9.3
进口
电子
及信息
电子
动力 及信息
电力
9.2
5.1Y
电子
及信息
3.1
4.1
5.1
新
港
东
路
建材
9.1
11.3
建材
建材
10.2
11.2
卫浴
卫浴
10.1
11.1
lu
2.1
10.3
建材
5.2
4.1Y
通用、加工
工业零部件
大型
机械
13.1
化 五
工 金
14.4
工具
工 五
具 金
15.3
工具
15.2
工具
工具
14.1
15.1
凤 浦 中 路
16.3
工 自
具 行
车
16.2
会
展
南
三
路
an 3
Lu
an 2
Lu
工具
14.2
五金
hann
14.3
五金
16.4
Huiz
hann
展
南
二
路
Huiz
会
五金
15.4
Xingang Donglu
车辆
13.0
摩托车
Dong
g Xi
lu
大型
机械
家
电
家电
3.2
2.1Y
13.2
ang
chan
1.1Y
12.2
Zhan
ch
1.2
照明
5.1Y
进口
家电
照明
12.1
3.1Y
珠 江 散 步 道 Pearl Promenade
家电
12.0
卫 摩
浴 托
车
8.1
1.1Y
家电
工程农机 车辆
9.0
glu
工程农机
通用、加工
工业零部件
路
g Zh
on
8.0
汽配
7.1
汽配
Zhan
家用电器 1.2,2.2,3.2,4.2,5.2
Household Electrical Appliances
工程农机 4.0,8.0
Construction and Agriculture Machinery
工程农机(室外) 5.0
Construction and Agriculture Machinery(Outdoor)
通用、加工
工业零部件
中
chan
展
场
西
汽配
6.0
路
大型机械及设备 1.1,2.1,1.1Y
Large Machinery & Equipment
汽车配件 2.1,6.1,7.1,6.0,2.1Y
Vehicle Spare Parts
通用机械、小型加工机械及工业零部件 3.1,8.1,8.0,2.1Y,3.1Y,4.1Y
General Machinery, Small Processing Machinery and
Industrial Accessories
动力、电力设备 3.1,3.1Y
Power Machinery and Electric Power
电子消费品及信息产品 4.1,5.1,5.2,5.1Y
Consumer Electronics and Information Products
江
Zhan
进口展区 5.2
International Pavilion
展
场
东
路
进口展区 9.3
International Pavilion
建筑及装饰材料 9.1,9.2,10.2,11.2
Building and Decorative Materials
卫浴设备 10.1,11.1,12.1
Sanitary and Bathroom Equipment
摩托车 12.1,13.1
Motorcycles
照明产品 12.2,13.2
Lighting Equipment
电子电气产品 10.3,11.3
Electronic and Electrical Products
新能源 10.3
New Energy Resources
工程农机(室外) 9.0,12.0
Construction and Agriculture Machinery(Outdoor)
车辆(室外) 12.0,13.0
Vehicles (Outdoor)
工具 14.1,15.1,14.2,15.2,16.2,14.3,15.3
Tools
自行车 16.2
Bicycles
五金 15.3,16.3,14.4,15.4,16.4
Hardware
化工产品 14.4
Chemical Products
Fengpu Zhonglu
115
Layout of International Pavilion
(Phase 3 May. 1st-5th)
第117届中国进出口商品交易会(第三期)
The 117th China Import and Export Fair(Phase 3)
阅
裘皮
6.1
8.0
服饰
8.0
服饰
4.0
2.1Y
办公
办公
3.1Y
3.2
1.1Y
2.1Y
箱包
体育
4.2
3.1Y
箱包
5.2
4.1Y
男女装
男女装
男女装
3.1
4.1
5.1
新
港
东
路
家纺
家纺
14.3
15.3
纺织
原料
家纺
16.3
家纺
16.2
会
展
南
三
路
an 3
Lu
2 Lu
家纺
15.2
14.1
箱包
11.3
进 医
口 保
10.2
鞋
10.1
医保
11.2
鞋
11.1
食品 12.2,13.2
Food
Xingang Donglu
16.4
家纺
凤 浦 中 路
箱包
10.3
纺织 地
原料 毯
14.2
家纺
鞋
9.1
Huiz
hann
anna
n
展
南
二
路
Huiz
h
会
纺织
原料
15.4
13.1
鞋 9.1,10.1,11.1,12.1,13.1,5.1Y
Shoes
箱包 9.2,9.3,10.3,11.3,3.1Y,5.1Y
Cases and Bags
医药保健品及医疗器械 10.2,11.2
Medicines ,Health Products and Medical Devices
Dong
lu
男女装
2.1
纺织
原料
鞋
进口展区 10.2
International Pavilion
ang
g Xi
lu
运动服
14.4
9.2
5.1Y
1.1
运动服
13.2
5.1Y
体育
办公
2.2
12.2
展
场
东
路
Zhan
ch
1.2
食品
12.1
8.1
1.1Y
食品
鞋
9.3
chan
体育及旅游休闲用品 3.2,4.2,5.2,1.1Y
Sports, Travel and Recreation Products
8.0
男女装
童
内衣7.1
男女装 装
内衣
服饰
Yuejiang Zhonglu
展
场
中
路
珠 江 散 步 道 Pearl Promenade
Zhan
内衣 6.1,7.1,1.1Y,2.1Y
Underwear
服装饰物及配件 4.0,8.0,5.1Y
Fashion Accessories and Fittings
办公文具 1.2,2.2,3.2
Office Supplies
服饰
路
ng Z
hong
lu
男女装 2.1,3.1,4.1,5.1,7.1,8.1,4.1Y,5.1Y
Men and Women's Clothing
童装 8.1,1.1Y
Kids' Wear
裘革皮羽绒及制品 6.1
Furs, Leather, Downs & Related Products
展
场
西
路
中
Zhan
cha
运动服及休闲服 1.1,2.1,1.1Y,2.1Y
Sports and Casual Wear
江
进口展区 15.1
International Pavilion
家用纺织品 14.1,15.1,14.2,15.2,16.2,14.3,15.3,16.3,2.1Y
Home Textiles
纺织原料面料 16.3,14.4,15.4,16.4,2.1Y
Textile Raw Materials & Fabrics
地毯及挂毯 16.4,5.1Y
Carpets & Tapestries
进口
家纺
15.1
Fengpu Zhonglu
116
Layout of Functional Areas of CIEF complex Area A, B and C
117
118
119
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