4:00 P.M. WORKSHOP 1. Brokerage Services for Health Insurance

4:00 P.M. WORKSHOP 1. Brokerage Services for Health Insurance
BAKER COUNTY BOARD OF COMMISSION
AGENDA
February 3, 2015
4:00 P.M.
5:00 P.M.
WORKSHOP
1. Brokerage Services for Health Insurance and Employee Benefits
REGULAR AGENDA
I.
Invocation and Pledge of Allegiance
II.
Approval of Consent Agenda Items
1. Approval of Minutes January 20, 2015 – Regular Meeting
2. Approval of Minutes January 20, 2015 – Public Hearing
3. Expense Report
III.
Public Comments
1. Ed Barber - Budget
IV.
New Business
1. BJ Cannon – Shade Tree Model Airplane Club
2. Resolution 2015-01 – Easement Amendment
3. BCDC Board Member Nomination
4. BOCC Rules of Procedure
5. Trane Service Agreement
6. SHIP Change Order - Holton
7. CEB Applicants
V.
Old Business
1. Pending Business
2. Larry Porterfield - Veteran’s Memorial Park Flag Pole
3. Recreation Light Usage Policy
4. Bid Results – CR 228 Resurfacing/Widening
5. RFP #2015-01 – Brokerage Services for Health Insurance and
Employee Benefits
6. Budget process and timeline
a. Minimum Reserve Balance
b. Tentative Timeline
VI.
County Manager
VII.
County Attorney
Information Only
Action Item
Action Item
Action Item
Action Item
Action Item
Information Only
Action Item
Action Item
Action Item
Action Item
Information Only
VIII. Commissioner Comments
IX.
Adjourn
If any member of the public desires to appeal a decision made at these hearings, he or she will need a record of the proceedings
and for that purpose he or she may need to ensure that a verbatim record of the proceedings is transcribed, which record would
include the testimony and evidence upon which the appeal is to be based. In accordance with the American with Disabilities Act,
persons needing a special accommodation of an interpreter to participate in these proceedings should contact the County
Commissioners Office at (904) 259-3613, at least 48 hours prior to the time of the hearing.
BAKER COUNTY BOARD OF COMMISSIONERS
MINUTES
January 20, 2015
The Baker County Board of Commissioners met in a scheduled meeting with the following members
present:
Chairman, James Croft
Commissioner Mark Hartley
Commissioner James Bennett
Commissioner Jimmy Anderson
Commissioner Gordon Crews
Also Present:
County Attorney, Rich Komando
County Manager, CJ Thompson
Clerk, Stacie Harvey
REGULAR MEETING
Chairman James Croft called the meeting to order. Commissioner Jimmy Anderson led in the invocation
and pledge. Commissioner James Bennett motioned to approve the consent agenda items which were:
1. Approval of Minutes January 6, 2015- Regular Meeting
2. Approval of Minutes January 6, 2015- Public Hearing
3. Expense Report
Commissioner Jimmy Anderson seconded the motion. Motion carried unanimous.
Larry Porterfield representing the Local Veterans Council requested to partner with the County to erect a
twenty five foot flag pole with lighting at Veterans Memorial Park. Chairman Croft requested that Mr.
Porterfield get a firm price on the cost for installation for presentation at the February 3, 2015 Board
meeting.
Jamey Hodges representing Baker County Little League updated the Board on the expenses incurred by
Little League at Knabb Sports complex. Mr. Hodges presented a report dating back to 2004 totaling $28,612
in expenses for various items. Mr. Hodges stated that this year updates would include additional batting
cages, additional lighting, soffit and fascia repair, painting and installing a more secure door on the girls
field concession stand.
Robert Davis representing the subcommittee for scheduling and lighting of the Recreation Advisory Board
stated that he did not agree with anyone paying for lights for any recreational complex. Mr. Davis felt it
was double taxation since money from the general fund was budgeted for recreation utilities. Mr. Davis
questioned if the Recreation department had ever gone over budget in utilities and why the line item for
utilities was reduced from $19,000 to $10,000 for FY2014/2015.
C/M Thompson stated that the budget should not have been reduced to $10,000. Mr. Thompson clarified
that the expense should have stayed the same and an increase in revenue should have been shown to offset
the expenditure. Mr. Thompson stated this change was made in anticipation of increased funds from user
fees at Knabb Sports Complex and Minger Field. Mr. Thompson stated he would have Finance correct the
issue. Mr. Thompson stated that the Recreation Department did go over budget for utilities by an estimated
$3,000 for FY2013/2014.
Page 2
MINUTES
January 20, 2015
Commissioner James Bennett stated that he agreed that everyone should pay for lights when used. However,
he did feel that the repairs and improvements made by Little League should be taken into consideration as
part of the payment for lights. Commissioner Bennett clarified, not dollar for dollar but that an agreement
should be made.
Chairman Croft stated that he did not agree with Mr. Davis’ use of “double taxation” for light fee’s.
Chairman Croft stated that any time you use a County facility such as the Ag Center you pay a user fee.
After a brief discussion regarding light fees for the Little League Association the Board agreed to review
the County Light Usage Policy on the February 3, 2015 Board meeting.
Commissioner James Bennett informed the Board that he was approached by the property owner of the
commercial building located on the corner of CR228 and US 90, formerly the Standard Building.
Commissioner Bennett stated there is a safety issue at this intersection with semi-trucks turning on to US
90 from CR228. Commissioner Bennett presented a plan to shift traffic on US 90 slightly north allowing
more space for trucks to make the turn. Commissioner Bennett stated that with this plan, three parking
spaces would be lost on US 90. Commissioner Bennett stated that with parking in downtown already being
limited, the loss of three parking spaces would be significant to the businesses downtown.
Business owners in the downtown area spoke against the plan to remove the parking spaces but stated that
something needed to be done to allow the truck traffic easier passage through downtown. Those that spoke
against were: Lynn Adams, Rhonda Callen, Connie Coston and Ed Barber. Commissioner James Bennett
also read a letter from owners of Finders Keepers Antiques in opposition to the loss of the parking spaces.
After a discussion on ideas for parking in the area the Board asked Commissioner James Bennett to speak
with the City of Macclenny regarding this matter and bring this item back before the Board.
C/M Thompson presented RFQ 2015-01; continuing contract for engineering services for discussion. Troy
Tarbox presented the Board with information on what types of engineer work has been needed by the
County since 2005 which consisted of land development and plat review as well as road projects.
Commissioner James Bennett stated that the County has no choice but to issue the RFQ since the contract
with Tarbox was expired. Commissioner Bennett requested changes to the scoring of the RFQ responses
and asked that an outside person be a part of the review committee. Commissioner Bennett suggested
contacting another County with an engineer on staff or a resident of Baker County that is an engineer.
Commissioner Jimmy Anderson motioned to advertise the RFQ for engineering services. Commissioner
James Bennett seconded the motion. Motion carried unanimous.
C/M Thompson presented RFP 2015-01; Brokerage services for health insurance and employee benefits
for discussion. Tim Owen, representing the current broker, Owen and Associates appeared before the Board
to explain the current conditions for health insurance. Mr. Owen stated that the County currently has a loss
ratio of 52% and the rates were lower compared to other counties in the State. Mr. Owen stated that if
claims continue on the current trend a rate decrease could be seen at renewal. Mr. Owen suggested the
Board hold a workshop prior to advertising the RFP so that more time can be addressed to discuss broker
services. The Board agreed to hold a workshop on February 3, 2015 at 4:00 p.m.
C/M Thompson provided an updated on the Southeastern Services contract. Mr. Thompson explained that
they contract had been held since the early 1990’s and was rebid in 2009 with Southeastern being the only
Page 3
MINUTES
January 20, 2015
Company to respond. Mr. Thompson explained that the contract had been reviewed two years ago and it
was determined that the County could not provide the services cheaper in house. Commissioner James
Bennett stated that he would like to review the files at a later date.
C/M Thompson presented the pending business item report. Items discussed were as follows:
Courthouse HVAC- Maintenance only contract with Trane is being prepared. RFP will be ready in the
spring.
Transportation Center- Building contractor is on site. The building is scheduled for delivery in February.
LDR Revisions- Mining will be heard by the LPA in February.
Utility Audit- No changes at this time.
Purchasing Policy Revisions- Tentatively scheduled for the second meeting in February.
Commissioner James Bennett presented the Board with the results from the speed study on CR 125.
Commissioner Bennett stated the request to lower the speed limit was discussed at the January 6, 2015
Board meeting. Commissioner Bennett stated that given the results of the study he would request that the
speed limit be lowered to 45 mph an additional 1000 feet to include the area of Manntown Church..
Commissioner James Bennett motioned to lower the speed limit to 45 mph and requested the road
department install the proper signage. Commissioner Jimmy Anderson seconded the motion. Motion carried
unanimous.
C/M Thompson discussed the budget process and timeline. As requested Mr. Thompson contacted the
constitutional officers to determine when they could have their draft budgets submitted. Mr. Thompson
stated that the Clerk could have her budget anytime and would accommodate any request made by the
Board. Mr. Thompson stated that all other Constitutional officers would not have draft budgets ready until
June 1st. After a discussion the budget process (can be heard in audio file) the Board requested that the
County Manager have the minimum reserve balance and tentative budget timeline for discussion on
February 3, 2015.
Commissioner Mark Hartley motioned to adjourn.
Meeting adjourned.
_________________________________
Stacie D. Harvey, Clerk
_______________________________________
James A. Croft, Chairman
BAKER COUNTY BOARD OF COMMISSIONERS
MINUTES
January 20, 2015
The Baker County Board of Commissioners met in a scheduled meeting with the following
members present:
Chairman, James A. Croft
Commissioner Mark Hartley
Commissioner James Bennett
Commissioner Jimmy Anderson
Commissioner Gordon Crews
Also Present:
County Attorney, Rich Komando
County Manager, CJ Thompson
Clerk, Stacie Harvey
Public Hearing
Chairman James Croft called the public hearing to order. Chairman Croft stated that public hearing
is being held for the second and final reading of proposed Ordinance 2015-01.
Rich Komando presented Ordinance 2015-01. Mr. Komando stated the Ordinance would remove
the term limit requirements for Code Enforcement Board (CEB) members. Currently, members
can serve one term and be re-appointed once. Mr. Komando stated that due to the limited number
of people willing to serve on the CEB Board some members had exceeded the term limits.
Scott Mandel appeared before the Board to express his concern and disagreement with the
proposed Ordinance. Mr. Mandel stated that the current term limits are exactly the same as the
Florida Statutes. Mr. Mandel asked that members be limited to one term to allow “fresh blood” to
be involved with code enforcement cases.
Chairman Croft called for any additional public comments. Hearing none, Chairman Croft closed
the public hearing and reopened the regular meeting.
Commissioner Gordon Crews motioned to read Ordinance 2015-01 by title. Commissioner Mark
Hartley seconded the motion.
Rich Komando read Ordinance 2015-01 by title which states:
AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF BAKER COUNTY, FLORIDA, AMENDING THE BAKER COUNTY LAND DEVELOPMENT REGULATIONS, ARTICLE X. ADMINISTRATION, SECTION 10.05.02 RELATING TO TERMS OF OFFICE FOR THE CODE ENFORCEMENT BOARD; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING DIRECTION TO STAFF; PROVIDING DIRECTION TO THE CODIFIER; AND PROVIDING AN EFFECTIVE DATE. Page 2
MINUTES
January 20, 2015
Commissioner James Bennett motioned to approve Ordinance 2015-01. Commissioner Jimmy
Anderson seconded the motion. Motion carried unanimous.
Commissioner James Bennett motioned to adjourn.
Meeting adjourned.
________________________________
Stacie D. Harvey, Clerk
______________________________
James A. Croft, Chairman
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 01/26/15
TIME: 14:10:18
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
1
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="01/14/2015"
ACCOUNTING PERIOD: 4/15
FUND − 001 − GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
74128
01/15/15 323
NITA D CRAWFORD
19
59180
JANUARY REQUEST
0.00
29527.63
104000
74129
01/15/15 19
ALL−BRITE SALES COM 33
55210
SUPPLIES
0.00
528.12
104000
74130
01/15/15 20
AMAZON
56600
BOOKS/LIBRARY
0.00
78.86
104000
74131
01/15/15 1252
AMERICAN ENTERPRISE 001
218500
P08 DEDUCTIONS
0.00
150.00
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74133
74133
74133
74133
74133
74133
74133
74133
74133
74133
74133
74133
74133
74133
74133
74133
74133
74133
74133
74133
74133
74133
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
21
25
33
291
11
21
11
25
33
21
11
25
33
33
21
21
20
20
33
33
291
21
55210
55210
55210
54615
55210
55210
55210
55210
55210
55210
55210
55210
55210
55210
55210
55210
54600
54600
55210
55210
54615
55210
UNIFORMS/SHANNON
UNIFORMS/BOBBY
UNIFORMS/DONALD
CLEAN MATS/AG CENTE
CLEAN MATS/AG CENTE
UNIFORMS/SHANNON
CLEAN MATS/ADMIN
UNIFORMS/BOBBY
UNIFORMS/ALVIN
UNIFORMS/TANYA
CLEAN MATS/ADMIN
UNIFORMS/BOBBY
UNIFORMS/DONALD
UNIFORMS/ALVIN
UNIFORMS/SHANNON
UNIFORMS/TANYA
CLEAN MATS/COURTHOU
CLEAN MATS/COURTHOU
UNIFORMS/ALVIN
UNIFORMS/DONALD
CLEAN MATS/AG CENTE
UNIFORMS/TANYA
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10.79
2.75
1.35
21.01
4.00
10.79
4.00
2.75
1.35
3.30
4.00
2.75
1.35
1.35
10.79
3.30
41.10
41.10
1.35
1.35
21.01
3.30
194.84
104000
74134
01/15/15 50
BAKER COUNTY CHAMBE 350
53402
JAN REQUEST
0.00
1375.00
104000
104000
104000
104000
104000
TOTAL CHECK
74135
74135
74135
74135
74135
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
BAKER
BAKER
BAKER
BAKER
BAKER
251
251
251
251
251
54901
54901
54901
54901
54901
LPA;SP EXCEPT;AD RE
LPA ADS
P&Z ADS
LPA ADS
PUB HRNING NOTC/ORD
0.00
0.00
0.00
0.00
0.00
0.00
154.80
120.60
189.00
120.60
64.60
649.60
104000
74136
01/15/15 2218
BENTLEY ARCHITECTS+ 155
53100
NOV PROFESSIONAL SE
0.00
1501.81
104000
74137
01/15/15 446
BEST WESTERN PLUS B 34
54000
HOTEL/K BROOKS
0.00
151.20
104000
74138
01/15/15 1657
BIO−CYCLE LLC
27
55210
MEDICAL WASTE
0.00
135.00
104000
74139
01/15/15 2028
BOUND TREE MEDICAL
27
55210
EMS SUPPLIES
0.00
65.96
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
56
56
56
56
56
RUN DATE 01/26/2015 TIME 14:10:22
32
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
COUNTY
COUNTY
COUNTY
COUNTY
COUNTY
PRESS
PRESS
PRESS
PRESS
PRESS
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 01/26/15
TIME: 14:10:18
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
2
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="01/14/2015"
ACCOUNTING PERIOD: 4/15
FUND − 001 − GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
TOTAL CHECK
74139
01/15/15 2028
BOUND TREE MEDICAL
27
55210
EMS SUPPLIES
0.00
0.00
321.00
386.96
104000
74140
01/15/15 499
BP
27
55211
FUEL/DAVID R/EMS
0.00
110.93
104000
74141
01/15/15 89
CAPITAL GUARDIAN TR 001
218700
P08 DEDUCTIONS
0.00
250.00
104000
74142
01/15/15 2346
CARPENTERS INDUSTRI 001
218500
P08 DEDUCTIONS
0.00
170.00
104000
74143
01/15/15 100
CDW GOVERNMENT INC
55100
PRINTER TONER/HR
0.00
179.04
104000
74145
01/15/15 250
CHILDREN’S PLUS INC 32
56600
BOOKS/LIBRARY
0.00
113.65
104000
74146
01/15/15 1399
CINTAS DOCUMENT MAN 157
53400
DOC SHRED/ST ATTY
0.00
42.00
104000
104000
104000
TOTAL CHECK
74147
74147
74147
01/15/15 1185
01/15/15 1185
01/15/15 1185
COPYFAX INC
COPYFAX INC
COPYFAX INC
11
11
20
55210
54600
54600
STAPLE REFL/COPIER/
COPIER/JK1286/ADMIN
COPIER/JK0094/CH
0.00
0.00
0.00
0.00
76.95
33.88
78.65
189.48
104000
104000
104000
104000
TOTAL CHECK
74148
74148
74148
74148
01/15/15
01/15/15
01/15/15
01/15/15
CULLIGAN
CULLIGAN
CULLIGAN
CULLIGAN
930
27
930
25
55210
55210
55210
55210
WATER
WATER
WATER
WATER
0.00
0.00
0.00
0.00
0.00
7.95
32.45
9.95
24.35
74.70
104000
74149
01/15/15 136
DAVIDSON TITLES INC 32
56600
BOOKS/LIBRARY
0.00
239.98
104000
74151
01/15/15 2223
EMS MANAGEMENT & CO 27
53400
EMS BILLING MANAGEM
0.00
3314.19
104000
74152
01/15/15 446
ESCAMBIA COUNTY
55500
REGIST/K BROOKS/ANI
0.00
95.00
104000
74157
01/15/15 21
HAYT,HAYT&LANDAU, P 001
218900
11−136−SC DEDUCTION
0.00
100.00
104000
74160
01/15/15 446
JOHN J. DYAL
001
218600
C/S TERMINATED 01/0
0.00
205.25
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
74161
74161
74161
74161
74161
74161
74161
74161
74161
74161
74161
74161
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
L
L
L
L
L
L
L
L
L
L
L
L
34
33
34
34
34
29
27
34
21
33
27
27
55211
55211
55211
55211
55211
55211
55211
55211
55211
55211
55211
55211
FUEL/ANIMAL CONTROL
FUEL/RECREATION
FUEL/ANIMAL CONTROL
FUEL/ANIMAL CONTROL
FUEL/ANIMAL CONTROL
FUEL/EXTENSION
FUEL/EMS
FUEL/ANIMAL CONTROL
FUEL/MAINT
FUEL/RECREATION
FUEL/EMS
FUEL/EMS
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
37.36
52.93
50.78
81.84
82.53
8.94
535.05
39.52
61.48
47.74
695.89
776.62
126
126
126
126
267
267
267
267
267
267
267
267
267
267
267
267
RUN DATE 01/26/2015 TIME 14:10:22
V
V
V
V
V
V
V
V
V
V
V
V
HIERS
HIERS
HIERS
HIERS
HIERS
HIERS
HIERS
HIERS
HIERS
HIERS
HIERS
HIERS
WATER
WATER
WATER
WATER
INC
INC
INC
INC
INC
INC
INC
INC
INC
INC
INC
INC
OF
OF
OF
OF
130
J
J
J
J
34
SERV/JUDG CHB
SERV/EMS ST 2
SERV/JUDGE WM
SERV/BLDG. DE
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 01/26/15
TIME: 14:10:18
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
3
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="01/14/2015"
ACCOUNTING PERIOD: 4/15
FUND − 001 − GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74161
74161
74161
74161
74161
74161
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
27
34
27
33
33
34
55211
55211
55211
55211
55211
55211
FUEL/EMS
FUEL/ANIMAL CONTROL
FUEL/EMS
FUEL/RECREATION
FUEL/RECREATION
FUEL/ANIMAL CONTROL
0.00
0.00
0.00
0.00
0.00
0.00
0.00
669.44
92.35
464.65
55.34
33.99
55.10
3841.55
104000
104000
TOTAL CHECK
74162
74162
01/15/15 284
01/15/15 284
MACCLENNY MOTOR PAR 27
MACCLENNY MOTOR PAR 26
54602
54602
BLB ASSY/EMS
BLB ASSY/TRANSPORT
0.00
0.00
0.00
72.15
72.15
144.30
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74163
74163
74163
74163
74163
74163
74163
74163
74163
74163
74163
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
MED−TECH
MED−TECH
MED−TECH
MED−TECH
MED−TECH
MED−TECH
MED−TECH
MED−TECH
MED−TECH
MED−TECH
MED−TECH
27
27
27
27
27
27
27
27
27
27
27
55210
55210
55210
55210
55210
55210
55210
55210
55210
55210
55210
MEDICAL SUPPLIES/EM
MED SUPPLIES/EMS
MED SUPPLIES/EMS
EMS SUPPLIES
EMS SUPPLIES
MED SUPPLIES/EMS
MEDICAL SUPPLIES
MEDICAL SUPPLIES
MEDICAL SUPPLIES
MEDICAL SUPPLIES
MEDICAL SUPPLIES
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
125.17
893.44
102.70
548.00
251.06
132.79
38.59
99.85
483.78
260.06
40.04
2975.48
104000
74164
01/15/15 683
MED−VET INTERNATION 34
55210
SUPPLIES/AC
0.00
95.00
104000
74166
01/15/15 2068
MICROSOFT CORPORATI 11
54100
JAN EMAIL SERVICE
0.00
424.00
104000
104000
104000
TOTAL CHECK
74167
74167
74167
01/15/15 296
01/15/15 296
01/15/15 296
MIRACLE AUTOMOTIVE
MIRACLE AUTOMOTIVE
MIRACLE AUTOMOTIVE
54602
55210
54602
FUEL FILTER
BATTERY FOR GATOR
HEATER REPAIRS R32
0.00
0.00
0.00
0.00
247.50
34.50
85.00
367.00
104000
74168
01/15/15 311
NATIONWIDE RETIREME 001
218700
P08 DEDUCTIONS
0.00
228.82
104000
104000
TOTAL CHECK
74170
74170
01/15/15 1326
01/15/15 1326
PATRICK’S UNIFORMS
PATRICK’S UNIFORMS
34
27
55210
55210
BOOTS,GLOVES,PINS/A
BOOTS FOR PAUL D.
0.00
0.00
0.00
224.96
89.99
314.95
104000
74171
01/15/15 338
PITNEY BOWES GLOBAL 25
54400
METR LEASE/SEP−DEC
0.00
245.88
104000
104000
104000
104000
104000
104000
74172
74172
74172
74172
74172
74172
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
PITSTOP
PITSTOP
PITSTOP
PITSTOP
PITSTOP
PITSTOP
54400
54400
54400
54400
54400
54400
JAN/VOLLEYBALL CTS
JAN/JONESVILLE PK
JAN/KNABB SPTS COMP
JAN/CUYLER PARK
JAN/TAYLOR PARK
JAN/MARGARETTA PK
0.00
0.00
0.00
0.00
0.00
0.00
90.00
45.00
90.00
45.00
45.00
45.00
267
267
267
267
267
267
1274
1274
1274
1274
1274
1274
1274
1274
1274
1274
1274
1743
1743
1743
1743
1743
1743
L
L
L
L
L
L
RUN DATE 01/26/2015 TIME 14:10:22
V
V
V
V
V
V
HIERS
HIERS
HIERS
HIERS
HIERS
HIERS
INC
INC
INC
INC
INC
INC
RESOURCE
RESOURCE
RESOURCE
RESOURCE
RESOURCE
RESOURCE
RESOURCE
RESOURCE
RESOURCE
RESOURCE
RESOURCE
PORTABLE
PORTABLE
PORTABLE
PORTABLE
PORTABLE
PORTABLE
I
I
I
I
I
I
I
I
I
I
I
RE
RE
RE
RE
RE
RE
27
27
26
33
33
33
33
33
33
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 01/26/15
TIME: 14:10:18
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
4
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="01/14/2015"
ACCOUNTING PERIOD: 4/15
FUND − 001 − GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
104000
TOTAL CHECK
74172
74172
01/15/15 1743
01/15/15 1743
PITSTOP PORTABLE RE 33
PITSTOP PORTABLE RE 33
54400
54400
JAN/ST MARYS RIVR P
JAN/BOY SCOUT LANDN
0.00
0.00
0.00
100.00
90.00
550.00
104000
104000
104000
TOTAL CHECK
74173
74173
74173
01/15/15 647
01/15/15 647
01/15/15 647
PRAXAIR DISTRIBUTIO 27
PRAXAIR DISTRIBUTIO 27
PRAXAIR DISTRIBUTIO 27
55210
55210
55210
OXYGEN/EMS
OXYGEN/EMS
OXYGEN/EMS
0.00
0.00
0.00
0.00
80.13
122.38
82.19
284.70
104000
74174
01/15/15 534
PTM DOCUMENT SYSTEM 131
55100
W2 AND 1099
0.00
156.19
104000
104000
TOTAL CHECK
74175
74175
01/15/15 347
01/15/15 347
QUADMED INC
QUADMED INC
27
27
55210
55210
SUPPLIES
MEDICAL SUPPLIES
0.00
0.00
0.00
442.00
143.00
585.00
104000
74176
01/15/15 349
QUALITY INTERNET SE 40
54100
INTERNET/IT
0.00
82.00
104000
74177
01/15/15 360
RELIASTAR LIFE INSU 001
218700
P08 DEDUCTIONS
0.00
26.76
104000
104000
104000
TOTAL CHECK
74178
74178
74178
01/15/15 4
01/15/15 4
01/15/15 4
RICOH USA, INC
RICOH USA, INC
RICOH USA, INC
29
11
20
54400
54400
54400
JAN COPIER/EXTENSIO
JAN COPIER/ADM
JAN COPIER/COURTHOU
0.00
0.00
0.00
0.00
122.03
115.69
102.81
340.53
104000
74179
01/15/15 929
S & W HEALTHCARE CO 27
55210
EMS SUPPLIES
0.00
161.15
104000
74180
01/15/15 256
SBH MEDICAL LTD.
27
55210
MED SUPPLIES/EMS
0.00
750.00
104000
104000
104000
104000
104000
TOTAL CHECK
74181
74181
74181
74181
74181
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
SHERWIN−WILLIAMS
SHERWIN−WILLIAMS
SHERWIN−WILLIAMS
SHERWIN−WILLIAMS
SHERWIN−WILLIAMS
20
158
158
20
158
54600
54615
54615
54600
54615
PAINT/COURTHOUSE
PAINT/PD BLDG.
PAINT/PD BLDG.
PAINT/COURTHOUSE
PAINT/PD BLDG.
0.00
0.00
0.00
0.00
0.00
0.00
21.39
203.90
21.39
42.99
66.48
356.15
104000
74182
01/15/15 279
STACIE D. HARVEY, C 11
54905
REC FEES/HIGGINBOTH
0.00
57.55
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74183
74183
74183
74183
74183
74183
74183
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
STAPLES
STAPLES
STAPLES
STAPLES
STAPLES
STAPLES
STAPLES
55100
55100
55100
55100
55100
55100
55100
PAPER TWLS,COPY PAP
PAPER TWLS,COPY PAP
PAPER TWLS,COPY PAP
CALENDARS
CORRECTION PENS/BLD
CALENDARS
STAPLER/BLDG.
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
55.24
9.62
38.34
15.12
11.19
5.04
8.57
143.12
104000
74186
01/15/15 271
53400
JAN WATER MANGEMENT
0.00
125.00
1245
1245
1245
1245
1245
2164
2164
2164
2164
2164
2164
2164
ADVANTAGE
ADVANTAGE
ADVANTAGE
ADVANTAGE
ADVANTAGE
ADVANTAGE
ADVANTAGE
CO
CO
CO
CO
CO
27
27
27
34
25
130
25
THE LAKE DOCTORS IN 33
RUN DATE 01/26/2015 TIME 14:10:22
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 01/26/15
TIME: 14:10:18
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
5
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="01/14/2015"
ACCOUNTING PERIOD: 4/15
FUND − 001 − GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
74188
01/15/15 419
VALIC
001
218700
P08 DEDUCTIONS
0.00
325.00
104000
74189
01/15/15 1710
VERIZON WIRELESS
27
54100
WIRELESS SERV/EMS
0.00
21.08
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74190
74190
74190
74190
74190
74190
74190
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
WAL−MART
WAL−MART
WAL−MART
WAL−MART
WAL−MART
WAL−MART
WAL−MART
20
25
32
34
11
11
11
55210
55100
55210
55210
55210
55210
55210
SUPPLIES/CH
OFFICE SUPP/BLDG
CLEANING SUPP/LIBRA
SUPPLIES/ANIMAL CON
CHRISTMAS DEC/ADMIN
INVERTER/ADMIN
CHRISTMAS DEC/ADMIN
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
268.44
5.41
250.34
199.90
39.74
19.98
95.46
879.27
104000
74191
01/15/15 429
WAL−MART COMMUNITY/ 27
55210
SUPPLIES/EMS
0.00
91.95
104000
74192
01/15/15 446
WENDY GRENNELL
251
51300
10 HRS @ 11.50/CODE
0.00
115.00
104000
74193
01/15/15 433
ZEE MEDICAL, INC.
11
55210
RESTOCK 1ST AID/ADM
0.00
27.00
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
74196
74196
74196
74196
74196
74196
74196
74196
74196
74196
74196
74196
74196
74196
74196
74196
74196
74196
74196
74196
74196
74196
74196
74196
74196
74196
74196
74196
74196
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
11
11
11
11
18
930
29
29
32
33
34
11
11
27
18
157
18
25
157
32
18
158
22
27
18
11
21
11
20
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
RADIO LOOP
RADIO LOOP
TDD PHONE/ADMINISTR
ADMINISTRATION FAX
CLERK’S OFFICE/ FAX
COUNTY JUDGE’S FAX
COUNTY EXTENSION SV
CO EXT SVC−DATA LIN
LIBRARY
RECREATION DEPT
ANIMAL CONTROL
RADIO LOOP
BOCC LINES/$325 L D
STA 70/REC #63/FIRE
DATA LINE − CLERK
STATE ATTORNEY/GREG
DATA LINE − CLERK
BLDG DEPT−INSPEC LI
STATE ATTORNEY−FAX
LIBRARY − FAX
DATA LINE − CLERK
PUBLIC DEF − FAX
CIR CT FAX/REC #328
RESCUE/DAVID R.
ALARM @ CLERK’S CIV
RADIO LOOP
MAINTENANCE DEPT.
RADIO LOOP
ELEVATOR−COURTHOUSE
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
36.58
36.58
40.86
36.61
20.15
20.15
128.35
81.56
285.43
50.16
112.82
36.58
774.95
86.06
36.58
29.54
73.16
61.18
20.15
39.05
73.16
21.45
20.15
87.60
36.58
36.58
119.69
36.58
20.15
428
428
428
428
428
428
428
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
RUN DATE 01/26/2015 TIME 14:10:22
COMMUNITY/
COMMUNITY/
COMMUNITY/
COMMUNITY/
COMMUNITY/
COMMUNITY/
COMMUNITY/
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 01/26/15
TIME: 14:10:18
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
6
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="01/14/2015"
ACCOUNTING PERIOD: 4/15
FUND − 001 − GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
104000
104000
TOTAL CHECK
74196
74196
74196
01/15/15 445
01/15/15 445
01/15/15 445
NORTHEAST FLORIDA T 20
NORTHEAST FLORIDA T 11
NORTHEAST FLORIDA T 11
54100
54100
54100
ELEVATOR/COURTHOUSE
RADIO LOOP
RADIO LOOP
0.00
0.00
0.00
0.00
20.15
36.58
36.58
2551.75
104000
74199
01/26/15 1252
AMERICAN ENTERPRISE 001
218500
P09 DEDUCTIONS
0.00
150.00
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74200
74200
74200
74200
74200
74200
74200
74200
74200
74200
74200
74200
74200
74200
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
25
21
291
20
25
21
33
21
11
33
33
11
21
33
55210
55210
54615
54600
55210
55210
55210
55210
55210
55210
55210
55210
55210
55210
UNIFORMS/BOBBY
UNIFORMS/SHANNON
CLEAN MATS/AG CNTR
CLEAN MATS/COURTHOU
UNIFORMS/BOBBY
UNIFORMS/SHANNON
UNIFORMS/ALVIN
UNIFORMS/TANYA
CLEAN MATS/ADMIN
UNIFORMS/DONALD
UNIFORMS/ALVIN
CLEAN MATS/ADMIN
UNIFORMS/TANYA
UNIFORMS/DONALD
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2.75
10.79
21.01
41.10
2.75
10.79
1.35
3.30
4.00
1.35
1.35
4.00
3.30
1.35
109.19
104000
74201
01/26/15 47
BAKER COUNTY COUNCI 351
58104
JAN REQUEST
0.00
9750.00
104000
74202
01/26/15 2218
BENTLEY ARCHITECTS+ 155
53100
PROF SERV/DECEMBER
0.00
3019.80
104000
74203
01/26/15 1657
BIO−CYCLE LLC
27
55210
MEDICAL WASTE
0.00
135.00
104000
74204
01/26/15 499
BP
27
55211
FUEL/EMS
0.00
99.04
104000
74206
01/26/15 2287
CANON FINANCIAL SER 25
54400
COPIER RENTAL/BLDG.
0.00
240.00
104000
74207
01/26/15 2264
CANON SOLUTIONS AME 25
54600
COPIER MAINT/BLDG.
0.00
50.70
104000
74208
01/26/15 89
CAPITAL GUARDIAN TR 001
218700
P09 DEDUCTIONS
0.00
250.00
104000
104000
104000
104000
TOTAL CHECK
74209
74209
74209
74209
01/26/15
01/26/15
01/26/15
01/26/15
CARD
CARD
CARD
CARD
104000
74211
104000
104000
33
33
33
33
33
33
33
33
33
33
33
33
33
33
2090
2090
2090
2090
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
L
L
L
L
L
L
L
L
L
L
L
L
L
L
SERVICES
SERVICES
SERVICES
SERVICES
11
34
25
11
55500
55210
55400
55210
COMM WORKSP/JBENNET
LICENSE RENWL/ANIMA
ICMA PUBLICATION/BL
CHRISTMAS LNCHN/BCC
0.00
0.00
0.00
0.00
0.00
150.00
55.00
63.99
153.60
422.59
01/26/15 1911
CENTER POINT LARGE
32
56600
BOOKS/LIBRARY
0.00
44.34
74213
01/26/15 1399
CINTAS DOCUMENT MAN 157
53400
DOC SHREDDING/ST AT
0.00
49.35
74214
01/26/15 910
COMCAST
54100
CABLE SERV/EMS
0.00
23.92
RUN DATE 01/26/2015 TIME 14:10:22
27
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 01/26/15
TIME: 14:10:18
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
7
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="01/14/2015"
ACCOUNTING PERIOD: 4/15
FUND − 001 − GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
74216
01/26/15 1185
COPYFAX INC
20
54600
J1209/COPIER/CH
0.00
75.08
104000
74217
01/26/15 135
DAVID RICHARDSON
27
55211
REIMB FUEL/EMS
0.00
39.01
104000
74218
01/26/15 136
DAVIDSON TITLES INC 32
56600
BOOKS/LIBRARY
0.00
53.14
104000
74219
01/26/15 147
DEPT OF BUS & PROF
25
54910
2ND QTR OCT−DEC 14
0.00
163.80
104000
74220
01/26/15 2223
EMS MANAGEMENT & CO 27
53400
EMS COLLECTIONS MNG
0.00
3868.11
104000
74221
01/26/15 308
F&G CONSTRUCTION GE 155
56200
CONTRACTOR/TRANS CN
0.00
114183.65
104000
104000
TOTAL CHECK
74224
74224
01/26/15 287
01/26/15 287
FORTILINE WATERWORK 155
FORTILINE WATERWORK 155
56300
56300
WATER AND FIRE MATE
WATER AND FIRE MATE
0.00
0.00
0.00
33971.09
20583.40
54554.49
104000
74228
01/26/15 283
HAGER CONSTRUCTION
56300
SITEWORK/TRANS CNTR
0.00
136355.63
104000
74229
01/26/15 21
HAYT,HAYT&LANDAU, P 001
218900
11−136−SC DEDUCTION
0.00
100.00
104000
74230
01/26/15 244
INTERSTATE SUPPLY I 21
54600
LIGHTS/MAINTENANCE
0.00
554.93
104000
74231
01/26/15 247
JANPAK FLORIDA
20
55210
SUPPLIES/CH
0.00
427.07
104000
74234
01/26/15 254
JOHN WILLIAMS PLUMB 34
54600
PUMP SEPTIC TANK/AC
0.00
150.00
104000
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74235
74235
74235
74235
74235
74235
74235
74235
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
L
L
L
L
L
L
L
L
34
27
21
33
27
21
34
33
55211
55211
55211
55211
55211
55211
55211
55211
FUEL/ANIMAL CONTROL
DIESEL/EMS
FUEL/MAINTENANCE
FUEL/RECREATION
DIESEL/EMS
FUEL/MAINT.
FUEL/ANIMAL CONTROL
FUEL/RECREATION
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
38.32
443.56
32.76
93.01
510.63
58.98
63.22
44.57
1285.05
104000
74236
01/26/15 259
LOCAL UNION
001
218500
P09 DEDUCTIONS
0.00
170.00
104000
74238
01/26/15 1274
MED−TECH RESOURCE I 27
55210
BAL PO4558/MED SUPP
0.00
254.68
104000
74239
01/26/15 2354
MERIDIAN BEHAVIORAL 351
58107
JAN.FEB,MARCH REQUE
0.00
12111.00
104000
104000
104000
TOTAL CHECK
74241
74241
74241
01/26/15 492
01/26/15 492
01/26/15 492
MIDAMERICA BOOKS
MIDAMERICA BOOKS
MIDAMERICA BOOKS
56600
56600
56600
BOOKS/LIBRARY
BOOKS/LIBRARY
BOOKS/LIBRARY
0.00
0.00
0.00
0.00
932.80
587.25
508.50
2028.55
267
267
267
267
267
267
267
267
RUN DATE 01/26/2015 TIME 14:10:22
V
V
V
V
V
V
V
V
HIERS
HIERS
HIERS
HIERS
HIERS
HIERS
HIERS
HIERS
INC
INC
INC
INC
INC
INC
INC
INC
2502
155
32
32
32
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 01/26/15
TIME: 14:10:18
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
8
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="01/14/2015"
ACCOUNTING PERIOD: 4/15
FUND − 001 − GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
104000
104000
104000
104000
TOTAL CHECK
74242
74242
74242
74242
74242
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
54602
54602
54602
54602
54602
OIL CHANGE, FILTER
OIL CHANGE, FILTER
OIL CHANGE, FILTER
TURBO SENSOR
OIL CHANGE R30
0.00
0.00
0.00
0.00
0.00
0.00
59.25
255.84
80.00
782.50
359.80
1537.39
104000
74243
01/26/15 311
NATIONWIDE RETIREME 001
218700
P09 DEDUCTIONS
0.00
228.82
104000
74244
01/26/15 317
NEW RIVER SOLID WAS 34
55210
ANIMAL DISPOSAL
0.00
70.38
104000
74246
01/26/15 323
NITA D CRAWFORD
19
59180
FEB DRAW
0.00
29527.63
104000
74247
01/26/15 1265
NORMAN’S VACUUM SUP 20
56400
VACUUM CLEANER/CH
0.00
229.40
104000
74249
01/26/15 314
NORTHEAST FLORIDA R 17
53100
2ND QTR DUES
0.00
2626.36
104000
104000
104000
TOTAL CHECK
74252
74252
74252
01/26/15 647
01/26/15 647
01/26/15 647
PRAXAIR DISTRIBUTIO 27
PRAXAIR DISTRIBUTIO 27
PRAXAIR DISTRIBUTIO 27
54400
55210
55210
CYLINDER RENTAL/EMS
OXYGEN/EMS
OXYGEN/EMS
0.00
0.00
0.00
0.00
116.84
65.38
62.09
244.31
104000
74253
01/26/15 343
PRIDE ENTERPRISES
27
55210
UNIFORM SHIRTS
0.00
1597.85
104000
74254
01/26/15 1859
PUMPKIN BOOKS INC
32
56600
BOOKS/LIBRARY
0.00
168.25
104000
74255
01/26/15 360
RELIASTAR LIFE INSU 001
218700
P09 DEDUCTIONS
0.00
26.76
104000
74257
01/26/15 2320
RIVER REGION HUMAN
351
58105
DEC MATCH
0.00
7478.50
104000
74259
01/26/15 2137
SHAINA L BENNETT
291
51300
CHECK OUT/AG CNTR
0.00
20.00
104000
104000
TOTAL CHECK
74260
74260
01/26/15 1245
01/26/15 1245
SHERWIN−WILLIAMS CO 20
SHERWIN−WILLIAMS CO 20
54600
54600
PAINT/COURTHOUSE
PAINT/COURTHOUSE
0.00
0.00
0.00
8.78
102.67
111.45
104000
74261
01/26/15 382
SIMPLEX GRINNELL LP 351
54616
FIRE EXT INSP/CT SR
0.00
634.26
104000
74262
01/26/15 2199
SOLANTIC OF JACKSON 26
55210
DRUG SCREEN/EMS
0.00
60.00
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74265
74265
74265
74265
74265
74265
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
TARBOX
TARBOX
TARBOX
TARBOX
TARBOX
TARBOX
53100
53100
53100
53100
53100
53100
JONES STORE/SSLUA/L
DAVIS,HALE,HUGGINS
TRANSPORTATION CNTR
ZIPLINE,TRC MTRG
CANADAY,RHODEN ZONI
RHODEN SD/ZIP LINE
0.00
0.00
0.00
0.00
0.00
0.00
0.00
180.00
247.50
315.00
436.50
225.00
112.50
1516.50
296
296
296
296
296
484
484
484
484
484
484
MIRACLE
MIRACLE
MIRACLE
MIRACLE
MIRACLE
RUN DATE 01/26/2015 TIME 14:10:22
AUTOMOTIVE
AUTOMOTIVE
AUTOMOTIVE
AUTOMOTIVE
AUTOMOTIVE
CONSULTING
CONSULTING
CONSULTING
CONSULTING
CONSULTING
CONSULTING
26
26
26
26
26
A
A
A
A
A
A
251
251
155
251
251
251
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 01/26/15
TIME: 14:10:18
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
9
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="01/14/2015"
ACCOUNTING PERIOD: 4/15
FUND − 001 − GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
74266
01/26/15 419
VALIC
218700
P09 DEDUCTIONS
0.00
325.00
104000
74268
01/26/15 432
WELLS INSURANGE AGE 11
54500
PUB OFF BOND/S HARV
0.00
172.21
104000
74269
01/26/15 433
ZEE MEDICAL, INC.
291
55210
REPLEN 1ST AID KIT
0.00
38.01
104000
74270
01/26/15 2367
ZENO OFFICE SOLUTIO 158
54603
COPIER MAINT/PUB DE
0.00
48.00
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74272
74272
74272
74272
74272
74272
74272
74272
74272
74272
74272
74272
74272
74272
74272
74272
74272
74272
74272
74272
74272
74272
74272
74272
74272
74272
74272
74272
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
54600
54600
54600
54600
54600
54600
54600
54608
54608
54600
54600
54600
54600
54615
54600
54600
54600
54600
54600
54615
54608
54600
54600
54600
54600
54600
54600
54600
WIRE CONN,SWITCH/MA
CLAMPS/MAINT.
PAINT/COURTHOUSE
ELEC TAPE/MAINT
HAL BULBS/ELECTIONS
PLUG/ANIMAL CONTROL
RUBR CORD/ANIMAL CN
NOZZLE/COA
PURPLE STUFF/COA
HAL BULBS/MAINT
PRESS GAUGE/JONESVI
SEALR,CAULK/COURTHS
GRND CONN/EMS
CHAIN COIL/AG CNTR
ALUM DOOR BTM/MAINT
BATTERY/EMS
REFLEC FLD BULBS/SO
THREADR/MAINT.
PAINT SUPPLIES/COUR
PAINT/PUB DEFENDER
THREADR/COA
DOORBELL,CHIME KIT/
BATTERIES/EMS
NAILS/MAINT
SHOVEL/RECREATION
PAINT/COURTHOUSE
PAINT,EXT CORD,PINE
SCREWS/COURTHOUSE
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
8.35
8.60
104.36
10.76
35.96
4.13
16.09
7.19
11.32
12.58
21.58
25.67
7.19
12.92
17.98
6.29
17.98
3.58
200.72
28.79
1.79
31.47
6.29
17.09
32.38
78.27
50.61
16.18
796.12
TOTAL CASH ACCOUNT
0.00
444204.74
TOTAL FUND
0.00
444204.74
221
221
221
221
221
221
221
221
221
221
221
221
221
221
221
221
221
221
221
221
221
221
221
221
221
221
221
221
RUN DATE 01/26/2015 TIME 14:10:22
001
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
21
21
20
21
19
34
34
351
351
21
33
20
27
291
21
27
19
21
20
158
351
21
33
21
33
20
21
20
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 01/26/15
TIME: 14:10:18
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
10
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="01/14/2015"
ACCOUNTING PERIOD: 4/15
FUND − 103 − ROAD & BRIDGE FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
104000
TOTAL CHECK
74185
74185
01/15/15 2018
01/15/15 2018
TD BANK, N. A.
TD BANK, N. A.
55
55
57100
57200
PRINCIPAL PYMNT/PAV
INTEREST PYMNT/PAVN
0.00
0.00
0.00
52168.68
3636.59
55805.27
104000
104000
104000
104000
TOTAL CHECK
74196
74196
74196
74196
01/15/15
01/15/15
01/15/15
01/15/15
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
55
55
55
55
54100
54100
54100
54100
ROAD
ROAD
ROAD
ROAD
DEPT − COMPUTE
DEPARTMENT
DEPARTMENT
DEPARTMENT − F
0.00
0.00
0.00
0.00
0.00
39.16
71.46
41.81
81.56
233.99
104000
74198
01/26/15 19
ALL−BRITE SALES COM 55
55210
PO39814/SHOP SUPPLI
0.00
344.14
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74200
74200
74200
74200
74200
74200
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
AUS
AUS
AUS
AUS
AUS
AUS
55
55
55
55
55
55
55210
55210
55210
55210
55210
55210
PO39833/SHOP
PO39795/SHOP
PO39795/WKLY
PO39833/WKLY
PO39813/WKLY
PO39813/SHOP
0.00
0.00
0.00
0.00
0.00
0.00
0.00
29.65
29.65
63.00
63.00
63.00
30.45
278.75
104000
104000
TOTAL CHECK
74205
74205
01/26/15 75
01/26/15 75
C&W ICE, LLC
C&W ICE, LLC
55
55
55210
55210
PO39802/ICE
PO39820/ICE
0.00
0.00
0.00
41.60
65.60
107.20
104000
74210
01/26/15 295
CARD SERVICES
55
55210
XMAS LUNCHN/ROAD DE
0.00
209.33
104000
74222
01/26/15 2365
FACTORY SERVICE AUT 55
54602
PO39811/RPLC WINDSH
0.00
225.00
104000
74223
01/26/15 298
FIRST BAPTIST CHURC 55
55300
173 LOADS OF DIRT
0.00
4325.00
104000
74225
01/26/15 212
GLEN CASH STORE INC 55
55300
PO39809/FENCE REPR
0.00
126.60
104000
74226
01/26/15 2021
GOODYEAR COMM. TIRE 55
54602
PO39825/TIRES
0.00
2945.44
104000
104000
TOTAL CHECK
74227
74227
01/26/15 221
01/26/15 221
HAGAN ACE HARDWARE
HAGAN ACE HARDWARE
55
55
55210
55210
PO39823/SHOP SUPPLI
PO39822/SHOP SUPPLI
0.00
0.00
0.00
34.88
27.49
62.37
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74235
74235
74235
74235
74235
74235
74235
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
01/26/15
L
L
L
L
L
L
L
55
55
55
55
55
55
55
55210
55210
55210
55210
55210
55210
55210
PO39810/FUEL NOZZLE
PO39812/DIESEL
PO39812/REG GAS
PO39804/DIESEL
PO39818/DRIVE TRN,R
PO39828/DIESEL
PO39828/REG GAS
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
55.00
2771.64
294.07
2240.00
2652.50
3619.98
1346.80
12979.99
104000
74237
01/26/15 284
MACCLENNY MOTOR PAR 55
54602
PO39831/HOSES, FITT
0.00
150.34
445
445
445
445
33
33
33
33
33
33
267
267
267
267
267
267
267
RUN DATE 01/26/2015 TIME 14:10:22
V
V
V
V
V
V
V
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
HIERS
HIERS
HIERS
HIERS
HIERS
HIERS
HIERS
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
T
T
T
T
INC
INC
INC
INC
INC
INC
INC
L
L
L
L
L
L
TWLS,R
TWLS,R
UNIFOR
UNIFOR
UNIFOR
TWLS,R
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 01/26/15
TIME: 14:10:18
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
11
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="01/14/2015"
ACCOUNTING PERIOD: 4/15
FUND − 103 − ROAD & BRIDGE FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
104000
104000
TOTAL CHECK
74237
74237
74237
01/26/15 284
01/26/15 284
01/26/15 284
MACCLENNY MOTOR PAR 55
MACCLENNY MOTOR PAR 55
MACCLENNY MOTOR PAR 55
54602
54602
54602
PO39797/HOSES,FITTN
PO39798/FILTERS
PO39789/PULLEYS
0.00
0.00
0.00
0.00
256.06
23.40
51.44
481.24
104000
74250
01/26/15 1352
O’REILLY AUTOMOTIVE 55
54602
PO39835/HOSE
0.00
26.62
104000
74251
01/26/15 336
PHIL ALLEN INC
55
55210
PO39821/TORX,WIRE S
0.00
35.12
104000
74256
01/26/15 365
RING POWER CORPORAT 55
54602
PO39769/SEAL,PLUG
0.00
68.50
104000
74262
01/26/15 2199
SOLANTIC OF JACKSON 55
55210
DRUG SCREEN/ROAD
0.00
45.00
104000
74264
01/26/15 2164
STAPLES ADVANTAGE
55100
PO39741/OFFICE SUPP
0.00
168.37
TOTAL CASH ACCOUNT
0.00
78467.93
TOTAL FUND
0.00
78467.93
RUN DATE 01/26/2015 TIME 14:10:22
55
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 01/26/15
TIME: 14:10:18
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
12
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="01/14/2015"
ACCOUNTING PERIOD: 4/15
FUND − 104 − FINE & FORFEITURE FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
104000
TOTAL CHECK
74154
74154
01/15/15 218
01/15/15 218
GUERRY FUNERAL HOME 24
GUERRY FUNERAL HOME 24
53114
53114
ME TRANSPRT/X2
ME TRANSPORT/TOWN
0.00
0.00
0.00
820.00
485.00
1305.00
104000
74187
01/15/15 114
UNIVERSITY OF FL −
24
53110
NOV MEDICAL EXAMINE
0.00
1972.63
104000
104000
TOTAL CHECK
74196
74196
01/15/15 445
01/15/15 445
NORTHEAST FLORIDA T 90
NORTHEAST FLORIDA T 90
54100
54100
FAX − SECURITY
HOLDING CELL
0.00
0.00
0.00
20.95
21.25
42.20
104000
104000
104000
104000
TOTAL CHECK
74232
74232
74232
74232
01/26/15
01/26/15
01/26/15
01/26/15
JOEY
JOEY
JOEY
JOEY
73
72
69
90
59180
59180
59180
59180
FEBRUARY
FEBRUARY
FEBRUARY
FEBRUARY
0.00
0.00
0.00
0.00
0.00
22935.00
57227.00
258121.00
22041.00
360324.00
104000
74233
01/26/15 253
JOEY B DOBSON, SHER 23
59122
2015JAGCBAKE1R3030/
0.00
3924.57
TOTAL CASH ACCOUNT
0.00
367568.40
TOTAL FUND
0.00
367568.40
253
253
253
253
RUN DATE 01/26/2015 TIME 14:10:22
B
B
B
B
DOBSON,
DOBSON,
DOBSON,
DOBSON,
SHER
SHER
SHER
SHER
DRAW
DRAW
DRAW
DRAW
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 01/26/15
TIME: 14:10:18
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
13
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="01/14/2015"
ACCOUNTING PERIOD: 4/15
FUND − 105 − FIRE DEPARTMENT FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
74132
01/15/15 1077
AT&T
54
54100
FIRE DEPT. ST 80
0.00
128.75
104000
104000
TOTAL CHECK
74144
74144
01/15/15 102
01/15/15 102
CHANNEL INNOVATIONS 54
CHANNEL INNOVATIONS 54
54600
54600
QR50 COMPRESSR SERV
QR30 BRTH AIR ANLYS
0.00
0.00
0.00
505.00
415.00
920.00
104000
74150
01/15/15 1886
DAVIS & DAVIS ENTER 54
55211
DEC FIRE FUEL
0.00
1941.15
104000
74153
01/15/15 191
GLASS AMERICA
54
54602
WINDOW REPLC BF3
0.00
432.02
104000
74156
01/15/15 227
HASTY’S COMMUNICATI 54
54600
PO4344/PAGER CHGRS
0.00
317.70
104000
104000
104000
TOTAL CHECK
74158
74158
74158
01/15/15 234
01/15/15 234
01/15/15 234
HOME DEPOT CREDIT S 54
HOME DEPOT CREDIT S 54
HOME DEPOT CREDIT S 54
55210
55210
55210
M28 LITHIUM/FIRE
BATTERIES,CHARGER,F
BATTERIES,CHARGER,F
0.00
0.00
0.00
0.00
258.00
69.98
163.00
490.98
104000
74159
01/15/15 274
JARVIS PAINTING
54
54600
PAINT STATION 30
0.00
2776.50
104000
74162
01/15/15 284
MACCLENNY MOTOR PAR 54
54602
STRTR SOLENOID/FIRE
0.00
32.99
104000
104000
TOTAL CHECK
74165
74165
01/15/15 2244
01/15/15 2244
MES−FLORIDA
MES−FLORIDA
54
54
54600
54600
SCOTT SCBA/FIRE
HYDRO TEST/FIRE
0.00
0.00
0.00
200.00
200.00
400.00
104000
104000
TOTAL CHECK
74167
74167
01/15/15 296
01/15/15 296
MIRACLE AUTOMOTIVE
MIRACLE AUTOMOTIVE
54
54
54602
54602
ALTERNATOR FOR BF−1
REPRS TO 97 GMC/FIR
0.00
0.00
0.00
396.99
1947.06
2344.05
104000
74183
01/15/15 2164
STAPLES ADVANTAGE
54
55210
PTOWELS,TPAPER,LEGA
0.00
53.93
104000
104000
104000
TOTAL CHECK
74184
74184
74184
01/15/15 2333
01/15/15 2333
01/15/15 2333
SUBURBAN PROPANE−17 54
SUBURBAN PROPANE−17 54
SUBURBAN PROPANE−17 54
54303
54303
54303
CUYLER PROPANE/FIRE
ST 70 PROPANE/FIRE
ST 20 PROPANE/FIRE
0.00
0.00
0.00
0.00
22.55
26.59
110.16
159.30
104000
74191
01/15/15 429
WAL−MART COMMUNITY/ 54
55210
SUPPLIES/FIRE
0.00
40.96
104000
104000
TOTAL CHECK
74196
74196
01/15/15 445
01/15/15 445
NORTHEAST FLORIDA T 54
NORTHEAST FLORIDA T 54
54100
54100
FIRE/STEVE M.
FIRE STATION 10 GLE
0.00
0.00
0.00
24.15
132.25
156.40
104000
74248
01/26/15 1103
NORTHEAST FLORIDA P 54
54600
KEY SWITCH/FIRE DEP
0.00
19.70
104000
104000
104000
TOTAL CHECK
74250
74250
74250
01/26/15 1352
01/26/15 1352
01/26/15 1352
O’REILLY AUTOMOTIVE 54
O’REILLY AUTOMOTIVE 54
O’REILLY AUTOMOTIVE 54
54602
54600
54600
BULB/FIRE DEPT.
SEALED BEAM/FIRE
TRANSMSN FLUID/AT50
0.00
0.00
0.00
0.00
4.74
8.14
35.98
48.86
RUN DATE 01/26/2015 TIME 14:10:22
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 01/26/15
TIME: 14:10:18
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
14
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="01/14/2015"
ACCOUNTING PERIOD: 4/15
FUND − 105 − FIRE DEPARTMENT FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
74262
01/26/15 2199
SOLANTIC OF JACKSON 54
55210
DRUG SCREEN/FIRE
0.00
45.00
104000
74267
01/26/15 423
VFIS
54500
VFP ACC & SICK POLI
0.00
5933.00
TOTAL CASH ACCOUNT
0.00
16241.29
TOTAL FUND
0.00
16241.29
RUN DATE 01/26/2015 TIME 14:10:22
54
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 01/26/15
TIME: 14:10:18
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
16
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="01/14/2015"
ACCOUNTING PERIOD: 4/15
FUND − 116 − SOLID WASTE
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
74132
01/15/15 1077
AT&T
65
54100
OLUSTEE RECYCLING
0.00
168.40
104000
104000
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74172
74172
74172
74172
74172
74172
74172
74172
74172
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
1743
1743
1743
1743
1743
1743
1743
1743
1743
PITSTOP
PITSTOP
PITSTOP
PITSTOP
PITSTOP
PITSTOP
PITSTOP
PITSTOP
PITSTOP
65
65
65
65
65
65
65
65
65
54400
54400
54400
54400
54400
54400
54400
54400
54400
JAN/228 DUMP SITE
JAN/MUDLAKE DUMP
JAN/OLUSTEE DUMP
JAN/YARD,LIMB DUMP
JAN/BAXTER DUMP
JAN/GLEN DUMP SITE
JAN/SANDERSN DUMP
JAN/STEEL BRIDGE DU
JAN/CUYLER DUMP
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
45.00
45.00
45.00
45.00
45.00
45.00
45.00
45.00
45.00
405.00
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74196
74196
74196
74196
74196
74196
74196
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
01/15/15
445
445
445
445
445
445
445
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
65
65
65
65
65
65
65
54100
54100
54100
54100
54100
54100
54100
MUDLAKE RECY SITE
CUYLER RECYCLE SITE
SR 228 RECYCLE SITE
SANDERSON RECY SITE
121 N RECYCLING SIT
GLEN RECYCLING SITE
BAXTER RECYCLING SI
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
36.61
36.61
39.05
36.61
36.61
37.38
37.38
260.25
104000
74226
01/26/15 2021
GOODYEAR COMM. TIRE 65
54602
PO39824/TIRES
0.00
1548.28
104000
104000
TOTAL CHECK
74227
74227
01/26/15 221
01/26/15 221
HAGAN ACE HARDWARE
HAGAN ACE HARDWARE
65
65
55210
55210
PO39815/PLIERS,BROO
PO39836/FILE MILL C
0.00
0.00
0.00
33.28
25.91
59.19
104000
74237
01/26/15 284
MACCLENNY MOTOR PAR 65
54602
PO39832/HYDR HOSE R
0.00
120.50
104000
74240
01/26/15 2279
METAL MASTERS OF FL 65
54602
PO39800/COMPACTR RP
0.00
266.73
104000
104000
104000
TOTAL CHECK
74244
74244
74244
01/26/15 317
01/26/15 317
01/26/15 317
NEW RIVER SOLID WAS 65
NEW RIVER SOLID WAS 65
NEW RIVER SOLID WAS 65
53403
53403
53403
PO39805/ADV DISPOSA
PO39805/CITIZENS
PO38905/TIPPING FEE
0.00
0.00
0.00
0.00
3038.10
84.50
15613.62
18736.22
104000
104000
TOTAL CHECK
74245
74245
01/26/15 318
01/26/15 318
NEXTRAN TRUCK CENTE 65
NEXTRAN TRUCK CENTE 65
54602
54602
PO39830/FILTERS
PO39829/FILTR KIT,H
0.00
0.00
0.00
216.28
282.96
499.24
104000
74258
01/26/15 373
SAFETY−KLEEN SYSTEM 65
55210
PO39787/SOLVENT
0.00
117.81
104000
104000
TOTAL CHECK
74263
74263
01/26/15 387
01/26/15 387
SOUTHEASTERN SERVIC 65
SOUTHEASTERN SERVIC 65
53150
53150
PO39801/SITE ATTNDN
PO39817/SITE ATTNDN
0.00
0.00
0.00
7511.40
7511.40
15022.80
0.00
37204.42
TOTAL CASH ACCOUNT
RUN DATE 01/26/2015 TIME 14:10:22
PORTABLE
PORTABLE
PORTABLE
PORTABLE
PORTABLE
PORTABLE
PORTABLE
PORTABLE
PORTABLE
RE
RE
RE
RE
RE
RE
RE
RE
RE
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
T
T
T
T
T
T
T
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 01/26/15
TIME: 14:10:18
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
17
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="01/14/2015"
ACCOUNTING PERIOD: 4/15
FUND − 116 − SOLID WASTE
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
TOTAL FUND
RUN DATE 01/26/2015 TIME 14:10:22
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
0.00
37204.42
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 01/26/15
TIME: 14:10:18
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
18
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="01/14/2015"
ACCOUNTING PERIOD: 4/15
FUND − 122 − SHIP FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
74169
01/15/15 314
NORTHEAST FLORIDA R 99
53400
OCT−DEC SHIP ADMIN
0.00
8750.00
104000
74212
01/26/15 2212
CHALKER BRANCH CONS 99
53400
HIGGINBOTHAM SEPTIC
0.00
6300.00
TOTAL CASH ACCOUNT
0.00
15050.00
TOTAL FUND
0.00
15050.00
RUN DATE 01/26/2015 TIME 14:10:22
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 01/26/15
TIME: 14:10:18
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
19
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="01/14/2015"
ACCOUNTING PERIOD: 4/15
FUND − 166 − 12.50 SC FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
01/15/15 1734
54600
SOF ACCESS FEE/DEC
0.00
2142.00
TOTAL CASH ACCOUNT
0.00
2142.00
TOTAL FUND
0.00
2142.00
74155
HARRIS CORPORATION− 96
RUN DATE 01/26/2015 TIME 14:10:22
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 01/26/15
TIME: 14:10:18
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
20
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="01/14/2015"
ACCOUNTING PERIOD: 4/15
FUND − 600 − ROAD PAVING FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
01/26/15 252
53135
NOV SERV/MIDPOINT P
0.00
38345.85
TOTAL CASH ACCOUNT
0.00
38345.85
TOTAL FUND
0.00
38345.85
TOTAL REPORT
0.00
1005074.63
74215
CONSOLIDATED DESIGN 75
RUN DATE 01/26/2015 TIME 14:10:23
SUNGARD PENTAMATION − FUND ACCOUNTING
RESOLUTION 2015-01
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF BAKER COUNTY, FLORIDA,
PURSUANT TO THE AUTHORITY IN SECTION 125.01(J)
OF
FLORIDA
STATUTES,
APPROVING
AN
AMENDMENT TO THE LEGAL DESCRIPTION OF AN
EXISTING DRAINAGE EASEMENT ON MILTONDALE
ROAD; PROVIDING AN IMMEDIATE EFFECTIVE DATE.
WHEREAS, the previous owners of real property located on Miltondale Road, executed
an agreement to grant a Drainage Easement, which is recorded in the Official Records of Baker
County, Florida in Book 360, Pages 242-244; and
WHEREAS, this Drainage Easement is for the purpose of the construction, maintenance,
improvements, repair and operation of underground drainage; and
WHEREAS, current property owners seek to clarify the legal description relating to the
Drainage Easement and executed and presented to the County an Amended Drainage Easement,
attached hereto as Exhibit “A” incorporated by reference and made a part hereof; and
WHEREAS, it is in the best interest of Baker County to continue the legal rights to this
Drainage Easement for the health, safety and welfare of the citizens in that area.
NOW, THEREFORE, BE IT RESOLVED BY THE BAKER COUNTY BOARD
OF COUNTY COMMISSIONERS:
Section 1.
Adoption and Incorporation of Recitals. The Board of County
Commissioners of Baker County, Florida hereby adopts the above recitals and incorporates them
herein as findings of fact.
Section 2.
Drainage Easement. The Board of County Commissioners hereby accepts
the Amended Drainage Easement, which amends the legal description of said easement and is
described specifically in Exhibit “A”.
Section 3.
Recording. The Clerk of the Circuit Court is instructed to record the
amended Drainage Easement in the Official Records of Baker County, Florida.
Section 4. Effective Date. This Resolution shall become effective upon adoption by the
Board of County Commissioners of Baker County, Florida.
DULY PASSED AND ADOPTED, with a quorum present and voting, by the Board of
County Commission of Baker County, Florida, in regular session, this 3rd day of February 2015,
by the Board of County Commissioners of Baker County, Florida.
BOARD OF COUNTY COMMISSIONERS
BAKER COUNTY, FLORIDA
_____________________________
James Croft
Chairman
ATTEST:
_____________________________________
Stacie D. Harvey
Clerk to the Board
Exhibit “A” to Resolution 2015-01
Prepared by:
Baker County, Florida
55 North 3rd Street
Macclenny, Florida 32063
[No Title Opinion Rendered]
AMENDED DRAINAGE EASEMENT
THIS GRANT OF EASEMENT, made June 6th, 1994, and hereby amended this _____
day of January, 2015, between ALEXANDRIA B. GOTAY, a single adult hereinafter referred to
as GRANTOR, and BAKER COUNTY, a political subdivision of the State of Florida,
hereinafter referred to as GRANTEE.
GRANTOR, for and in consideration of the sum of ten dollars ($10.00) and other good
and valuable consideration in hand, the receipt of which is hereby acknowledged, granted,
bargained, sold and conveyed to the GRANTEE, the right to construct, alter, improve and
maintain underground drainage and necessary fixtures thereto on, either above or below the
surface of the ground, drainage facilities on, over, through, across or under the following
described property in Baker County, Florida described as follows:
Parcel Identification Number 30-2S-22-0000-0000-0640
The Easterly 20 feet of lands described in Instrument Number 200900002406 as recorded
in the public records of Baker County Florida.
together with free right of ingress and egress over and across such property, insofar as such right
of ingress and egress is necessary to the proper use of any other right granted herein, upon the
conditions that GRANTEE will at all times be responsible for the following:
A) Construction, maintenance, repair and operation of all the above described fixtures
and materials placed upon the servient property.
B) GRANTEE shall assume all liability for injuries to any and all persons or property in
connection with the placement, maintenance, repair operation or removal of the above
described fixtures and materials.
Said agreement, herein described, shall be perpetual in nature, terminating by release
from Grantee at such time as within the above described land.
The rights herein contained and granted are conditioned upon the reasonable exercise
thereof for the benefit of dominant tenement, and in the event of use for purposes not specifically
described herein, GRANTOR shall have the right to extinguish the agreement by written notice
of GRANTEE sixty (60) days prior to said notice, GRANTEE shall conform to the terms of this
Amended Agreement, or same shall be terminable, at GRANTOR’s option.
IN WITNESS WHEREOF, Grantor has hereunto set hand and seal on the day and year
first above written.
Signed and Sealed in the Presence of:
___________________________
Witness
___________________________
Alexandria B. Gotay
___________________________
Witness
STATE OF FLORIDA
COUNTY OF BAKER
I HEREBY CERTIFY that on this day before me, the undersigned authority, personally
appeared Alexandria B. Gotay, who is personally known to me or produced
____________________ as identification and who executed the foregoing instrument and
acknowledged the same was executed knowingly, intelligently and voluntarily for the purposes
therein described.
___________________________
Notary Public
My Commission Expires:
From:
To:
Cc:
Subject:
Date:
Jeffrey Cox
CJ Thompson
"Gerald Gonzalez"; [email protected]; Todd Knabb; "Gerald Gonzalez"; "John Finley"; Sara Little
BCDC Board Member Nomination
Thursday, January 29, 2015 4:09:27 PM
CJ:
The BCDC Board of Directors has nominated Mr. Josie Davis to serve on the BCDC Board of
Directors. According to the Articles of Incorporation of BCDC, this nomination has to be approved by
the County Commissioners. Could you please add this to agenda of the next available Commissioner
meeting for approval? Mr. Davis was nominated due to the resignation of Mr. Paul Whitehead. Please let us know if you have any questions.
Thank you,
Jeffrey Cox
Finance Manager
Baker County Sheriff's Office
Office: 904-259-0381
Mobile: 904-545-5240
BAKER COUNTY BOARD
OF COUNTY COMMISSIONERS
Rules of Procedure
Revised: February 3, 2015
1 Table of Contents
I.
PUBLIC PARTICIPATION IN COUNTY GOVERNMENT ................................................. 4
A. Commission Meetings to be Open to the Public ................................................................... 4
B. Appearance before the Commission ..................................................................................... 4
C. Public Comments and Inquiries ............................................................................................ 5
D. Commission Meetings - Regular .......................................................................................... 6
E. Commission Meetings - Special ........................................................................................... 6
F.
Commission Meetings - Emergency ..................................................................................... 6
G. Informal Commission Meetings - Inspection Trips, Retreats ............................................... 7
H. Public Hearings – Time & Location ..................................................................................... 7
I.
Public Hearing – Procedures ................................................................................................. 7
J.
Public Records – Inspection & Duplication........................................................................ 10
K. Commission Mail – Circulation, Public Review & Duplication ........................................ 10
L. Advisory Boards/Committees ............................................................................................. 10
II. PREPARATION OF AGENDA; ORDER OF BUSINESS ................................................... 11
A. Preparation of Agenda ........................................................................................................ 11
B. Agenda Material.................................................................................................................. 12
C. Meeting - Order of Business ............................................................................................... 12
D. Quorum ............................................................................................................................... 13
E. Required Attendance of Officials ....................................................................................... 13
F.
Parliamentarian - Minutes ................................................................................................... 14
G. Sergeant at Arms ................................................................................................................. 14
H. Rules of Order and Debate .................................................................................................. 15
I.
Voting ................................................................................................................................. 15
J.
Conflict of Interest .............................................................................................................. 16
K. Ordinances .......................................................................................................................... 16
L. Resolutions.......................................................................................................................... 16
M. Motions ............................................................................................................................... 17
N. Reconsideration of Action Previously Taken ..................................................................... 17
O. Rescinding Action Previously Taken.................................................................................. 17
III.
GENERAL PROVISIONS ................................................................................................. 17
A. Newly-Elected Commissioners ........................................................................................... 17
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B. Swearing-in Ceremony ....................................................................................................... 17
C. Election of Chair and Vice-Chair ....................................................................................... 18
D. Commission Chair - Presiding Officer ............................................................................... 18
E. Commission Appointments to Boards and Committees ..................................................... 19
F.
Appointment of Commission Liaisons ............................................................................... 20
G. Suspension and Construction of Rules ............................................................................... 20
IV.
APPENDIX 1: GUIDELINES FOR BOARDS & COMMITTEES .................................. 21
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I.
PUBLIC PARTICIPATION IN COUNTY GOVERNMENT
A. Commission Meetings to be Open to the Public
All meetings of the Baker County Commission, and of committees thereof, shall be open
to the public in accordance with the Florida Government in the Sunshine Law, Section
286.011, Florida Statutes.
1.
The exception shall be those meetings statutorily exempt, such as executive
collective bargaining sessions- Section 447.605(1), Florida Statutes; meetings
regarding risk management claims - Section 768.28(15), Florida Statutes; and
litigation meetings pursuant to Section 286.011(8) Florida Statutes. The
Commission shall follow all statutory requirements for exempt meetings.
2.
All regular and special meetings of the Commission will be conducted in a
publicly owned or controlled building and open to the public.
3.
For public safety purposes, no signs or placards mounted on sticks, posts,
poles or similar structures will be allowed in County Commission meetings.
Other signs, placards, or banners shall not disrupt meetings or interfere with a
person in the audience's ability to observe the meeting.
4.
All persons with disabilities shall be provided the assistance that is necessary
to enable them to effectively participate in Commission meetings.
B. Appearance before the Commission
Persons desiring to address the Commission on a pending matter or which needs the
attention of the Commission may do so upon recognition and introduction by the Chair. To
ensure that everyone has an opportunity to participate, the following procedures shall
govern:
1.
After being recognized, the person should:
a. Step up to the speaker's rostrum and state their name and address.
b. Unless further time is granted by the Chair, limit the comments to three
minutes;
c. Address all remarks to the Commission as a body, and not to individual
member thereof;
d. Make comments and present documents to the Chair. Speakers should
make comments that are concise and present data they wish the
Commission to consider. No person may speak more than once on the
same subject unless granted permission by the Chair.
2.
The Commission may discuss the issue, assign it to a committee, refer it to the
manager or attorney or take action if they choose to do so.
4 3.
No person other than a member of the Commission, and the person having the
floor, shall participate in the discussion without being recognized by the
Chair. Questions should be directed through the Chair.
4.
Disruptive conduct by any participate is not acceptable and the guilty party
may be removed from the room by the chair.
5.
A person may not interfere or interrupt the orderly procedure of the
Commission meeting and interrupt the recognized speaker.
6.
If the Chair declares an individual out-of-order, the individual will be
requested to relinquish the speaker's rostrum and failure to do so will result in
removal pursuant to Rule 19 of this policy.
7.
Prior to the beginning of a meeting or public hearing, the Chair may require
that all persons who wish to address the commission who are not on the
published agenda sign in, give their name, the agenda item and whether they
wish to speak as a proponent, opponent, or otherwise. If a sign-in sheet is
required, any person who does not sign in may be permitted to speak after all
those who signed in have done so.
8.
The Chair is authorized to establish speaker time limits and otherwise control
presentations.
9.
Employees of the County may address the Commission on matters of public
concern.
C. Public Comments and Inquiries
Persons may address the Commission on items not on the agenda during the Public
Comment period. The Commission shall not take final action on public comment items
prespented at the same meeting unless there is a need for immediate action. When
inquiries and comments regarding issues not on the agenda the Commission will first
determine whether the issue is legislative or administrative in nature and then:
1.
If legislative, and the comment is about previous legislative action by the
Board or the comment is suggestive in nature regarding changes to existing
legislation, and if the Commission finds consideration of such suggestions
advisable, the Commission may refer the matter to a committee, to the County
Attorney or County Manager for review and recommendation, or may take
any other action it deems appropriate.
2.
If administrative, and the complaint is regarding the performance of
administrative staff, administrative interpretation of legislative policy, or
administrative policy within the authority of the County Manager, the Chair
shall refer the complaint directly to the County Manager for review. The
Commission may direct that the County Manager report to the Commission
when the review is complete.
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3.
The Chair may also assign a Commissioner issues that require additional
examination. If so assigned, the Commissioner shall provide a verbal or
written report to the Commission when the examination is complete.
D. Commission Meetings - Regular
1.
Unless otherwise advertised, all regular meetings of the Baker County
Commission are conducted at 5:00 p.m. on the first and third Tuesday of the
month in the County Commission Chambers located at the Baker County
Administrative Complex, 55 North 3rd Street Macclenny, Florida.
2.
Periodically, regular meetings may be adjusted by the Commission
to accommodate a holiday schedule or other special circumstances. Prior
notice of such change shall be provided to the public, the Clerk and the media.
While a minimum notice of 24 hours is required, the Commission will provide
as much advance notice of a regular meeting as is feasible.
E. Commission Meetings - Special
1.
Commissioner or the County Manager may call a special meeting. County
Commissioners shall request any special meeting through the County
Manager or the Clerk of Circuit Court.
2.
The call for a special meeting shall be in writing and shall contain time, place
and business to be conducted. Special meetings may be held upon no less than
twenty-four (24) hours public notice.
3.
Special meetings may be scheduled on days or evenings in addition to the first
and third Tuesday of the month but not on Saturdays, Sundays or Holidays.
4.
No business other than items listed on the agenda shall be considered. Public
comment shall be allowed on items on the agenda, but there will not be
a separate public comment period included on the agenda.
5.
If there is no longer a need for a special meeting after notice as outlined above
the person(s) who called the meeting is/are authorized to cancel the meeting.
F. Commission Meetings - Emergency
Any one Commissioner or the County Manager may call, orally or in writing, an
emergency meeting.
1.
The call for an emergency meeting shall contain the time, place, and business
to be conducted. The time and place of the emergency meeting will be added
to the Meetings List. Emergency meetings may be held, when practicable,
upon the most reasonable notice allowable under the circumstances.
2.
Each Commissioner, the Clerk of the Court, the Sheriff, the County Manager
and the County Attorney shall be given notice allowable under the
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circumstances. Such notice shall be provided by any reasonable means,
including telephone, email, or facsimile transmission.
3.
The most reasonable notice allowable under the circumstances of the
emergency meeting shall be provided to the business office of each local
media organization that has on file a written request for notice of emergency
meetings.
4.
Emergency meetings involving an eminent public health, safety or welfare
may be scheduled at any time between 7:00 a.m. and 9:00 p.m.
5.
An agenda outlining the business to be conducted will be available prior to the
meeting.
6.
No business shall be conducted other than items listed on the agenda. Public
comment shall be allowed on items on the agenda, but there will not be a
separate public comment period included on the agenda.
7.
If there is no longer a need for an emergency meeting, the person who called
the meeting is authorized to cancel the meeting.
G. Informal Commission Meetings - Inspection Trips, Retreats
1.
The Chair, Commission, or County Manager may schedule informal meetings,
inspection trips, or retreats.
2.
Advance notice of these meetings shall be given in the same manner as special
meetings.
3.
Minutes of these meetings shall be made by County Commission staff.
H. Public Hearings – Time & Location
1.
Public hearings shall be held on the first and third Tuesday of the month in the
County Commission Chambers located in the Baker County Administrative
Complex, 55 North 3rd Street, Macclenny, Florida.
2.
The matters under consideration shall be heard at the 6:00 p.m., or as soon
thereafter as practicable. Public hearings may be continued from a prior
meeting, or scheduled on days or evenings that are convenient but not on
Sundays or Holidays.
3.
All rules pertaining to regular meeting shall apply.
I. Public Hearing – Procedures
1.
General Public Hearings. The procedures to be followed for public hearings
are, generally, as follows:
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a. The Chair shall declare the public hearing open and announce the agenda
item to be considered as well as any staff comments or
recommendations. The Chair inquires whether any Commissioner wishes
to put forth a motion. Whether or not a motion and second are made, the
Chair opens the floor for comments.
b. Following public comment (if any), the Chair closes the public hearing
and inquires if any Commissioner wishes to take action on the motion on
the floor (if any) or put forth a motion. Following the motion and its
second, discussion occurs among Commissioners.
c. At the conclusion of the discussion the Chair calls for the vote.
2.
Quasi-Judicial Hearings. The procedures to be followed for quasi-judicial
hearings are generally as follows:
a. Prior to the commencement of quasi-judicial hearings, the Commission
will instruct the County Attorney to provide the public with an
explanation of quasi-judicial proceedings and shall read or distribute the
following statement:
"All persons wishing to participate and speak will be sworn in prior to
speaking during this proceeding. All persons have the right, through the
Chair, to ask questions of staff or other speakers, to seek clarification of
comments made by staff or other speakers and respond to comments or
presentations of staff or other speakers. All persons who present written
materials to Commissioners for consideration must ensure that a copy of
such materials is provided to the Clerk for inclusion in the Board's record
of proceedings and official minutes.
While we welcome comments from all persons with an interest in this
proceeding, Florida law requires that the County Commission's decision
in a quasi-judicial action be supported by competent substantial evidence
presented to the Commission during the hearing on the application.
Competent substantial evidence is such evidence as a reasonable mind
would accept as adequate to support a conclusion. There must be a
factual basis in the record to support opinion testimony from both expert
and non-expert witnesses. Persons presenting testimony may rely on
factual information that they present, that is presented by County staff,
that the applicant presented, or on factual information included in the
County staff report to support their testimony."
b. Prior to commencement of the Hearing the clerk or secretary shall make
the following inquiry of the County Commissioners:
“Has any Commissioner received any oral or written communications
regarding the zoning items? If so, please disclose the substance of the
communication and identify the person making the communication.
A disclosure must be made before or during the public meeting at which
a vote is taken on such matters, so that persons who have opinions
contrary to those expressed in the ex-parte communication are given a
reasonable opportunity to refute or respond to the communication.”
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c. The Clerk or County Attorney shall administer the affirmation to all
persons who desire to speak at quasi-judicial proceedings before the
County Commission
d. The County Manager or designee shall describe the item to be
considered and make a presentation pertaining to the item if asked to do
so by the Chair. The Chair shall then inquire as to whether any
Commissioner has questions for the staff.
e. The applicant or his/her agent/representative will make a presentation
pertaining to the application. The Chair will once again inquire as to
whether Commissioners and then parties to the proceeding have any
questions regarding the petition.
f. The Chair will ask if any members in the audience wish to present
testimony. At the conclusion of the testimony, the Chair will ask if any
of the Commissioners or any of the parties to the proceeding have
questions of the witness.
g. There will be an opportunity for applicant rebuttal and closing
comments.
h. The Chair will then entertain a motion from the Commission.
i. Ex-parte Communications. Florida Statutes Section 286.0115 provides
that any person who is not otherwise prohibited by statute, charter
provision or ordinance may discuss with any commissioner the merits of
any matter that the County Commission may take action. The following
procedures, which remove the presumption of prejudice, shall be
followed for ex-parte communication.
j. The substance of any ex-parte communication with a Commissioner
which relates to a quasi-judicial action pending before the Commission
(such as a zoning decision) is not presumed prejudicial to the action if
the subject of the communication and the identity of the person, group or
entity with whom the communication took place is disclosed and made a
part of the record before the final action on the matter.
k. A County Commissioner may read a written communication from any
person. A written communication that relates to quasi-judicial action
pending before the Commission (such as a zoning decision) shall not be
presumed prejudicial to the action. Such written communication shall be
made a part of the record before final action on the matter.
l. Commissioners may conduct investigations and site visits and may
receive expert opinions regarding quasi-judicial action pending before
the Commission. Such activities shall not be presumed prejudicial to the
action if the existence of the investigation, site visit or expert opinion is
made a part of the record before final action on the matter.
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J. Public Records – Inspection & Duplication
Pursuant to Chapter 119, Florida Statutes, all documents, papers, letters, maps, books,
tapes, photographs, films, sound recordings, email messages, or other material, regardless
of physical form or characteristics, made or received pursuant to law or in connection with
the transaction of official business by any agency, are public records. A public record
(including information stored in computers) is open to public inspection and duplication,
unless exempted by law.
1.
If the purpose of a document prepared in connection with the official business
of the agency is to perpetuate, communicate or formalize knowledge, then it is
a public record regardless of whether it is in final form, or the ultimate
product of an agency.
2.
Requests for copies of public information (including the Commission mail
and audio recordings of County Commission meetings and workshops) should
be made through the County Administration office pursuant to Administrative
Policy 2010-3.
3.
Any and every media conference officially sponsored by Baker County
Government will be open to all media representatives and to the general
public. Press conferences will be conducted in a location that is publicly
accessible.
K. Commission Mail – Circulation, Public Review & Duplication
All mail addressed to the Chair and the Commissioners, which is received pursuant to law
or in connection with the transaction of official County business, is a public record
(Chapter 119, Florida Statutes). The public may review and duplicate such records,
including email.
1.
Items of considerable length (such as petitions) will not be copied; instead, a
memorandum will be distributed which announces the availability and
location of the item in the County Administration office. Publications and
lengthy agenda materials for other boards on which Commissioners serve will
not be copied; only the agenda will be circulated.
2.
Each Commissioner will receive the original of items addressed to her/him.
Mail with the words similar to "Personal", "Confidential" or "For the
Addressee Only", shall be delivered unopened to the addressee.
3.
The Chair and Commissioners who receive individually-addressed mail will
be responsible for replying; asking the County Manager to draft a response for
their signature; or requesting that the item be placed on the agenda for formal
Commission consideration.
L. Advisory Boards/Committees
Policy Statement: The mission of advisory boards and committees shall be to examine
various policy issues referred by the Commission or staff. Committees shall provide
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guidance to the Commission in the development of policy recommendations, but shall not
attempt to manage the administrative operations of the County or direct staff. Advisory
boards and committees may be created and dissolved by resolution, ordinance or other
action by the Commission. Committee members are appointed by the Commission after
advertising vacancies. All members shall serve at the pleasure of a majority of the
Commission.
II.
1.
The County Manager's office shall provide to the chair of each advisory
board or committee copies of all resolutions or ordinances which pertain to
that committee. Such information shall be delivered to the committee chair
within one (1) week after adoption by the Commission, or as soon thereafter
as possible.
2.
Appointment to advisory boards shall be by voice vote during a regular
Commission meeting. Priority shall be given to applicants from Baker
County. All members serve at the pleasure of the Commission.
3.
All Commission advisory boards, commissions and other bodies shall meet in
public buildings.
4.
All statutory boards, commissions and advisory bodies shall prepare minutes
taken at each meeting. Communications to the Commission from such
boards, commissions and bodies shall be received in the mail of the
Commission Chair.
5.
All Chairpersons of advisory boards/committees are encouraged to provide
updates to the County Commission at its regularly scheduled business
meetings/public hearings. All requests for presentations shall be submitted to
the Office of the County Manager.
6.
County Employees may serve on advisory boards/committees.
7.
Appointees personal and business affairs conducted within Baker County
must be in substantial compliance with all County regulatory and taxing
authorities’ rules and regulations. Appointees deemed to be in violation of any
County rule, regulation, or policy may be disallowed from membership on
advisory boards or committees by a majority vote of the Commission.
8.
Advisory boards and committees are required to adhere to the Guidelines for
Citizen Advisory Boards & Committees as approved by the County
Commission. These guidelines are incorporated herein as Attachment 1.
PREPARATION OF AGENDA; ORDER OF BUSINESS
A. Preparation of Agenda
The County Manager shall prepare the agenda. The Chair, any Commissioner or
Constitutional Officer, the County Manager, or the County Attorney may place an item on
the agenda. The County Manager will provide the agenda to Commissioners two days
prior to a regular meeting. The Chair, any Commissioner or Constitutional Officer, the
11
County Manager, or the County Attorney may request that an item be scheduled for a time
certain. Persons requesting an item to be scheduled for a time certain shall submit the
request to the County Manager no later than three days prior to the meeting. Presentations
on time certain items will normally not exceed thirty (30) minutes in length.
1.
The Chair, any Commissioner or Constitutional Officer, the County Manager,
or the County Attorney may schedule an item for a time certain that
recognizes County employees or citizens. These recognitions will generally
honor individuals, teams, or organizations for activities or actions that benefit
Baker County. Recognition presentations will not exceed fifteen (15)
minutes.
B. Agenda Material
1.
A copy of the agenda and supporting materials shall be prepared for
Commissioners, the public and the media before 5:00 PM on the Friday prior
to the regular Commission meeting or Public Hearing, except when legally
observed holidays affect copying and distribution. The agenda, as well as
lengthy reports that are part of agenda documentation, shall be available
for review in the County Manager's office.
2.
Each Commissioner should carefully review the Consent Agenda to determine
whether there is any item s/he wishes to have pulled from the consent and
discussed and voted on separately.
C. Meeting - Order of Business
The business of all regular meetings of the Commission should be transacted as
follows, provided, however that the Chair may, by simple majority vote or consensus of
the Commission, re-arrange items on the agenda to more expeditiously conduct the
business before the Commission:
1.
Invocation and Pledge of Allegiance – Members of the Commission may be
designated to present the invocation and lead the pledge.
2.
Presentation of Amendments to the Agenda – An amendment to the agenda is
an emergency addition to the regular or consent agenda and consists of items
which are submitted for agenda consideration after the established deadline.
3.
Approval of the Consent Agenda
4.
Public Comments
a. Three minutes will be allotted for public comments. Persons who are not
listed to speak on an item on the agenda will have the opportunity to
comment on other relevant community issues.
b. Any person may address the Commission under this agenda section.
The County Commission shall not take final action at the same meeting
on items addressed under this section unless the issue is of critical
importance.
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5.
Constitutional Officers/Other Governmental Units (When applicable)
6.
Committee Reports (When applicable)
7.
New Business – Items that have not been discussed by meeting attendees
previously and that do not belong on the consent agenda or committee report.
8.
Old Business – Items presented at a previous meeting that could not be
completed or decided at that meeting. Discussions usually consist of followup information that provides meeting attendees the answers to questions they
had at the last meeting. It might cover information gathered or tasks finished
as part of action-item assignments from the previous meeting.
9.
County Manager – Informational (non-action) items that are not covered other
under sections.
10.
County Attorney
11.
Commission Comments – Informational (non-action) items that are not
covered other under sections.
12.
Adjourn
No meeting should be permitted to continue beyond midnight without the approval of a
majority of the Commission. A new time limit must be established before taking a
Commission vote to extend the meeting. In the event that a meeting has not been closed or
continued by Commission vote prior to midnight, the items not acted on are to be
continued to a designated time on the following day or as soon thereafter as practical,
unless State law requires hearing at a different time.
D. Quorum
1.
A quorum for the transaction of business by the Commission consists of three
(3) Commissioners.
2.
Once a quorum has been established, a majority of Commissioners present at
the meeting shall be required to carry a motion, unless by statute, ordinance or
other regulation, an extraordinary majority (4/5ths) of the Commission is
required for approval of an item (e.g. consideration of emergency ordinances,
gas tax, etc.).
E. Required Attendance of Officials
1.
In addition to Commissioners, County officials whose regular attendance shall
be required at meetings of the Commission are the:
a. Clerk of the Court;
b. County Manager; and
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c. County Attorney; or
d. Their designees.
2.
A representative of the Baker County Sheriff's Office shall be present to
provide security and assistance in maintaining order.
F. Parliamentarian - Minutes
The County Attorney serves as the Board parliamentarian, and advises the Chair as to
correct rules of procedure or questions of specific rule application. The parliamentarian
calls to the attention of the Chair any errors in the proceedings that may affect the
substantive rights of any member, or may otherwise do harm.
1.
The Secretary to the Board shall take minutes of the proceedings of all
commission meetings. The Secretary shall provide copies of the minutes to
each Commissioner for their reading.
2.
The County Manager shall list the minutes on the agenda for approval by the
Commission. Such minutes stand confirmed at the regular Commission
meeting without a reading in open meeting, unless some error is shown. In
such event, an appropriate correction is made. A copy of the draft minutes of
the last regular Commission meeting shall be available for review at the
reception desk in the County Manager's office.
3.
The Secretary to the Board shall be responsible for recording County
Commission meetings.
4.
Upon request the secretary will provide any Commissioner with transcribed
excerpts of audio recording of Commission meetings.
G. Sergeant at Arms
The Baker County Sheriff’s Office shall be sergeant-at-arms of the Commission meetings.
The Baker County Sheriff’s Office is authorized to elicit support in performing this duty.
The Sheriff’s Office shall carry out all orders and instructions given by the County
Commission for the purpose of maintaining order and decorum at the Commission
meeting. The following policy will provide guidance in handling disruptions:
1.
If an individual refuses to relinquish the podium after being allowed to
address the Commission, the Chair will inform the individual that their time to
address the Commission has expired and the Chair will direct the individual to
leave the podium.
2.
If an individual causes disruption in the Commission meeting site, the Chair
will inform the individual causing the disruption to cease the disruptive
activity.
3.
If the disruption fails to stop:
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a. The Chair will inform the individual causing the disruption that their
actions are contrary to the orderly function of the meeting and that the
individual is to cease such action or the Sergeant-at-Arms will be
instructed to remove the individual from the meeting site.
b. The Chair will direct the individual to leave the meeting site. The Chair
will inform the individual that, if s/he is directed to leave and fails to do
so, the individual will be subject to arrest.
c. If the disruption fails to cease, the Chair shall be authorized to take final
action and read the following: As the Commission Chair, I inform you
that your actions are inconsistent with the orderly function of this
meeting and you have failed to comply with the lawful order of the
Chair. I am instructing the Sergeant-at-Arms to have you removed from
this building.
H. Rules of Order and Debate
Every Commission member desiring to speak should address the Commission Chair and,
upon recognition by the Chair, should be confined to the question under debate.
1.
The maker of a motion shall be entitled to the floor first for debate.
2.
A member once recognized should not be interrupted when speaking unless to
call said member to order. The member should then cease speaking until the
question of order is determined, without debate, by the Chair. If in order, said
member will be at liberty to proceed.
3.
If the Chair wishes to put forth or second a motion, s/he shall relinquish the
chair to (1), the Vice Chair, (2), the senior Commission member (if the Vice
Chair is absent), (3) another Commission member who has remained impartial
or (4), the Clerk, until the main motion on which the presiding officer spoke
has been disposed.
4.
The most recent edition of the Standard Code of Parliamentary Procedure
shall be the general rules of the Commission, so long as they do not conflict
with ordinances, statutes, or rules, of Baker County.
I. Voting
1.
The votes during all Commission meetings should be transacted as follows:
a. In order to expedite business, the Chair shall usually call for the vote by
voice. At the request of any Commissioner, a roll call vote shall be
taken by the Clerk. The roll call vote may be determined in alphabetical
order, with the Chair voting last.
b. When the Chair calls for a vote on a motion, every member, who was in
the Commission chambers must give their vote, unless the member has
publicly stated that s/he is abstaining from voting due to a conflict of
interest, pursuant to Section 112.3143 or Section 286.011, Florida
15
Statutes. If any Commissioner declines to vote "aye" or "nay" by voice,
his or her vote shall be counted as an "aye" vote.
c. The passage of any motion, policy or resolution shall require the
affirmative vote of at least a majority of the membership of the
Commissioners who are present and eligible to vote. In case of a tie in
votes on any proposal, the proposal and/or motion shall be considered
defeated.
2.
Any Commissioner shall have the right to express dissent from or protests
against any ordinance, resolution or policy of the Commission, and to have
the reason therefore entered in the minutes.
J. Conflict of Interest
1.
Pursuant to Sections 112.3143 and 286.011, Florida Statutes, no
Commissioner shall vote in her/his official capacity on a matter which would
inure to his/her special private gain, or which the Commissioner knows would
inure to the special private gain of any principal by whom s/he is retained, of
the parent organization or subsidiary of a corporate principal by which s/he is
retained, or a relative or of a business associate.
2.
Within fifteen (15) days following that Commission meeting, s/he shall file
with the Clerk of Circuit Court a Form 8B which describes the nature of
her/his interest in the matter. The Form 8B shall be received by the Clerk and
forwarded to the Board Secretary for incorporation into the minutes of the
meeting.
K. Ordinances
An enacted ordinance is a legislative act which prescribes general, uniform, and
permanent rules of conduct relating to the corporate affairs of the county. Commission
action shall be taken by ordinance when required by law, or to prescribe permanent rules
of conduct which continue in force until repealed, or where such conduct is enforced by
penalty. All ordinances shall be introduced in writing, and scheduled for public hearing
after advertisement.
1.
Emergency Ordinances. By vote of one more than the majority, the
Commission may without notice or hearing adopt an emergency ordinance.
The emergency ordinance shall contain a declaration describing the
emergency, and shall be passed in accordance with Section 125.66(3), Florida
Statutes.
L. Resolutions
Generally, an enacted resolution is an internal legislative act which is a formal statement
of policy concerning matters of special or temporary character. Commission action shall
be taken by resolution when required by law and in those instances where an expression of
policy more formal than a motion is desired. All resolutions shall be reduced to writing. A
resolution may be put to its final passage on the same day on which it was introduced.
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M. Motions
1.
An enacted motion is a form of action taken by the Commission to direct that
a specific action be taken on behalf of the county. A motion, once approved
and entered into the record, is the equivalent of a resolution in those instances
where a resolution is not required by law. All motions shall be made and
seconded before debate.
2.
Before a motion has been stated by the Chair, the proposer may change or
withdraw it without the Commissions permission, and any member or the
Chair may request that the maker withdraw it. Once the motion has received a
second and has been stated by the Chair, the Commission must vote on the
motion.
N. Reconsideration of Action Previously Taken
1.
A motion to reconsider enables the Commission to set aside a vote on a main
motion taken at the same meeting, and to consider that motion again as though
no vote had been taken on it.
2.
A motion to reconsider may be made only by a member of the prevailing vote
on the initial issue. No motion by any Commissioner to reconsider shall be
made more than once on any subject at the same meeting.
3.
Upon passage of a motion to reconsider, no substantive action on the matter
may be taken until a subsequent meeting so that the public and media may be
on notice of the matter to be reconsidered. The subject matter shall be
scheduled for the next regular Commission meeting for action.
O. Rescinding Action Previously Taken
Commission action may be rescinded by a 4/5ths vote. After a motion to reconsider has
been adopted any Commissioner may, at the next regular Commission meeting, move to
rescind action previously taken.
III.
GENERAL PROVISIONS
A. Newly-Elected Commissioners
The term of County Commissioners elected to office shall commence on the second
Tuesday following the general election as specified in Florida Statutes Section 100.41.
B. Swearing-in Ceremony
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A swearing-in ceremony for newly-elected commissioners will be coordinated by the
County Manager.
C. Election of Chair and Vice-Chair
The Clerk shall preside over the election of officers. Procedures for electing officers are as
follows:
1.
At the first Regular Commission meeting in November each year, or as soon
thereafter as practicable, the Commission shall elect a Chairperson from
among its members. The Clerk calls for nominations for Chair; nominations
do not require a second. A roll-call vote is conducted by the Clerk if there is
more than one nomination. If a vacancy occurs in the office of the Chair, the
Commission shall, at its next meeting, select a Chair for the remainder of the
term.
2.
In conjunction with the above election, a Vice-Chair is also elected in a like
manner. The Vice-Chair continues to have all the rights, privileges and
immunities of a member of the Commission.
3.
In case of the absence or temporary disability of the Chair, the Vice-Chair
serves as Chair during the absence. In case of the absence or temporary
disability of the Chair and the Vice-Chair, an Acting Chair and Vice-Chair,
selected by members of the Commission, serves during the continuance of the
absences or disabilities.
D. Commission Chair - Presiding Officer
The Chair shall serve as the Presiding Officer at all meetings of the Commission,
and is recognized as the head of the County for all ceremonial purposes. In addition to
the powers conferred upon her/him as Chair, s/he continues to have all the rights,
privileges and immunities of a member of the Commission. The Chairs responsibilities
include:
1.
Call the meeting to order, having ascertained that a quorum is present;
2.
Recognize all Commissioners who seek the floor under correct procedure. All
questions and comments are to be directed through the Chair and restated by
her/him, and s/he declares all votes;
3.
Preserve order and call to order any member of the Commission who violates
any of these procedures; and, when presiding, decide questions of order,
subject to a majority vote on a motion to appeal;
4.
Expedite business in every way compatible with the rights of members;
5.
Remain objective. The same rights in debate as any other member; but the
impartiality required of the Chair in an assembly preclude exercising these
rights while presiding. The Chair should have nothing to say on the merits of
pending questions until the Commissioners and citizens have fully debated the
question. On certain occasions which should be extremely rare, the Chair
18
may believe that a crucial factor relating to such a question has been
overlooked and that his/her obligation as a member to call attention to the
point outweighs the duty to preside at that time. If the Chair wishes to place a
motion, the gavel must be relinquished. Based upon these Rules of Procedure,
the gavel will be relinquished in the following order:
a. Vice Chair;
b. Other Commissioners based upon seniority;
c. Another Commission member who has remained impartial;
d. Clerk to the County Commission;
The presiding officer who relinquished the chair should not return to it until the pending
main question has been disposed of, since s/he has expressed partisanship as far as that
particular matter is concerned.
6.
Declare the meeting adjourned at the conclusion of Board actions on the items
on the agenda, or at any time in the event of an emergency affecting the safety
of those present.
7.
When time constraints dictate, the Chair is authorized to approve
authorizations to advertise for public hearings.
8.
Assign Commissioners seats in the commission chambers.
9.
For time-sensitive matters only, send letters to the Baker County State and
Federal Legislative Delegations and other government officials in support
of Baker County municipal or community-based organization initiatives,
such as legislative changes and grant requests, provided the Board of County
Commissioners has taken a position in support of the initiative in its
legislative agenda or by some other action expressed its position on the issue
presented.
E. Commission Appointments to Boards and Committees
1.
Members of the County Commission serve on various boards and committees
(e.g., Regional Planning Council, etc.). Appointments are reviewed and made
on the second Tuesday of November of each year or as soon thereafter as
practicable.
2.
A listing of previous-year appointments will be disseminated to the County
Commission in advance of the appropriate meeting so that each
Commissioner can determine his/her interest in serving on various
boards/committees.
3.
If there is no nominee or no volunteer or more than one volunteer for a
vacancy, the Chair will appoint a Commissioner to serve. The Commission
shall ratify the appointments to boards and committees.
19
4.
Each committee shall call upon, confer with, and seek the recommendation of
the County Manager's staff. Employees shall staff the various committees as
directed by the County Manager. When the staff and committee's
recommendations differ, both recommendations will be discussed at the
appropriate regular Commission meeting.
5.
The County Manager is responsible for scheduling recommendations or
reports on the Commission agenda in a timely manner. Reports will include
minutes of the committee meeting and other supporting documentation.
F. Appointment of Commission Liaisons
1.
Assure communication and teamwork, the County Commission Chairman
may appoint one commissioner to serve as liaison to each department. The
Commission liaison shall be selected from a Commission member who is not
a Commission officer (Chair or Vice Chair).
2.
Each Commission liaison to a department shall provide the staff and other
agency representatives with the general perspective of the County
Commission on issues considered by the department. Commission liaisons
may also advise the County Commission as to departmental concerns and
recommendations on various issues. It is expressly not the role of the
Commission liaison to direct county staff, or to supersede the responsibilities
of the County Manager.
G. Suspension and Construction of Rules
1.
Temporary suspension of these procedures shall permit the Commission to
take some action that would otherwise be prevented by a procedural rule
already adopted. These Rules of Procedure may be amended or temporarily
suspended at any Commission meeting with an affirmative vote of a majority
of the Commission. These rules are for the efficient and orderly conduct of
Commission business only; no violation of such rules shall invalidate any
action of the Commission when approved by a majority vote required by law.
2.
This set of Rules of Procedure should be reviewed and if applicable, adopted
on the second Tuesday of each November or as soon thereafter as practicable.
20
IV.
APPENDIX 1: GUIDELINES FOR BOARDS & COMMITTEES
1.
Designation, Length of Service: Boards and committees are to be designated
as standing or special. A sunset date will be specified for special committees.
Term length for serving on any standing board or committee will be a
minimum of two years unless otherwise specified (e.g. State Statute may
require term lengths of less than two years).
2.
Attendance:
a. Any board or committee member whose attendance is less than 50% of
the last six (6) consecutive meetings will automatically be removed from
the board or committee.
b. The minutes shall reflect attendance by members and denote consecutive
missed meetings. The Committee shall make a recommendation to the
County Manager for member removal for a lack of attendance which
shall be forwarded to the County Commission for appropriate action.
c. When a quorum is not present at an announced meeting of a board or
committee, the board or committee shall meet in a workshop setting,
record attendance, and furnish minutes.
3.
Removal of Members for Cause: Any board or committee member may be
removed for good cause by the County Commission after consideration of the
issue at a County Commission meeting. A removal for good cause shall be
based on the failure of the board member to adhere to and/or enforce the
Baker County Code of Ordinances or excessive absenteeism while performing
his or her duties as a board or committee member.
4.
Elections of Officers:
a. All board and committee officers (i.e. Chair, Vice-chair, etc.) shall be
elected by the membership of the board or committee.
b. Officers shall be elected on October 1 of each fiscal year or as soon
thereafter as practicable.
5.
Meeting Frequency:
a. At a minimum, all boards and committees shall meet once per year.
b. The names of boards or committees that do not meet this minimum
requirement shall be submitted to the County Manager's Office.
21
c. Recommendations to dissolve boards or committees or other
recommended action will be submitted to the County Commission for
consideration.
6.
Parliamentary Procedure: As appropriate, the most recent edition of the
Standard Code of Parliamentary Procedure shall be the rules of the boards and
committees, so long as they do not conflict with ordinances, statutes, these
rules, or policies of Baker County.
7.
Open to the Public: All board and committee meetings shall be open to the
public in accordance with the Florida Government in the Sunshine Law,
Section 286.011, and Florida Statutes. Regular committee meetings will be
conducted in a publicly owned or controlled building. Special meetings and
any subcommittee meetings will also be conducted in publicly owned or
controlled buildings. All meetings will be held in a building that is open to the
public.
22
SERVICE PROPOSAL FOR:
Baker County Board of Commissioners
55 North Third Street
MACCLENNY, FL 32063
CJ Thompson
County Manager
SITE ADDRESS:
Baker County Courthouse
339 E Macclenny Ave
MACCLENNY, FL 32063
LOCAL TRANE OFFICE:
Trane U.S. Inc.
8929 Western Way
Jacksonville, FL 32256-8391
LOCAL TRANE REPRESENTATIVE:
Bob Lee
Phone: (904)-728-6931
[email protected]
PROPOSAL ID:
1792757
DATE:
September 08, 2014
TRANE SERVICE AGREEMENT FOR BAS AND HVAC EQUIPMENT
Executive Summary
Thank you for choosing Trane Building Services as your provider for integrated HVAC equipment and building
automation system (BAS) support.
HVAC equipment is driven by the building automation system; its operation is inextricably connected and
responsible for creating building environments that play an important role in an organization’s success. Optimal
temperature, humidity, air quality and energy efficiency contribute to a number of objectives: Occupant comfort,
productivity, quality control and operational cost savings, to name a few.
Like most technology and equipment, integrated building systems need professional attention to sustain peak
performance. Proactive maintenance prevents unplanned and disruptive downtime. This Trane Service
Agreement—implemented by Trane professionals who are knowledgeable in both HVAC equipment and control
systems—offers many benefits:

Sustainability – Improving operational integration between HVAC equipment and BAS reduces energy
consumption, thereby lessening your carbon impact and advancing your sustainability goals.

Peace of mind – Continuous review and analysis sustains peak performance over the long term and
helps prevent system failures. Back-up plans built into this agreement are designed to restore data and
reboot systems quickly in an emergency situation. 24/7 monitoring through the Intelligent Services
Center enables Trane to detect potential problems, avoid downtime, and keep your organization
productive and profitable.

A stronger bottom line – Excessive energy consumption and emergency repairs erode your bottom
line. Planned service typically pays for itself through energy and operational cost savings.

Operational consistency and continuous improvement – Exclusive, optional aspects of this Service
Agreement leverage Trane Intelligent Services (TIS), a revolutionary integration of technology and
Trane professionals. TIS gathers active intelligence from your building’s data, allowing Trane to identify
what must be done to improve system performance and sustain the conditions that contribute to the
mission of your organization.
We are committed to maintaining the integrated HVAC equipment and BAS that enable your building to achieve
higher levels of performance. The details of that commitment are provided in the following pages.
WE VALUE THE CONFIDENCE YOU HAVE PLACED IN TRANE AND LOOK FORWARD TO WORKING WITH YOU.
TRANE SERVICE AGREEMENT FOR BAS AND HVAC EQUIPMENT
Added Value
Proper maintenance can save an estimated 12-18%* of your budget compared to a run-to-fail approach.
A comprehensive BAS and HVAC Equipment Service Agreement is structured to help you manage your
lifecycle costs and capture those savings.
In addition to financial value, when you partner with Trane you can expect:
Contract and Financial Benefits
Assigned Service Team - Your service team will consist of a professional Service Coordinator, Service
Technicians and an Account Manager, all with extensive HVAC and BAS experience. Our technicians have a
thorough understanding of building automation systems and the associated controls, along with heating,
refrigeration and airside systems.
Priority Response - As a Trane Service Agreement customer, you will receive service priority over time and
materials customers.
Automated Scheduling System - Trane utilizes a computerized scheduling program to ensure help that all
services included in the agreement are performed as stated.
Financial Benefits - The implementation of the support agreement from Trane can help control the costs of
operating your building in several ways: Lower energy consumption; reduction in the costs and disruptions
caused by downtime; planned, budgeted and controlled operating costs; and reduced maintenance. All of these
benefits can be gained through a structured contract for support.
Superior Service Delivery
Trane’s original equipment manufacturer (OEM) Service Delivery Process Ensures consistent quality through:
•
•
•
•
•
•
Focus on building environments
Uniform service delivery
Pre-job parts planning
Documented work procedures
Efficient and economical delivery of services
Emphasis on Safety
Service Work Flow - Trane utilizes an industry-exclusive service flow process that includes detailed procedures
and identified steps for: safety, parts, materials, tools and sequence for execution. Trane procedures also
include steps for safety, quality control, work validation, and environmental compliance.
This process assures a complete service event. No critical steps are skipped or lost. Systems serviced in this
way offer a higher degree of reliability and operational longevity. These exclusive service procedures deliver
superior service and most reliable outcomes at the most cost-effective price.
Where applicable, the Trane service process meets or exceeds ASHRAE 180-2008 Standard Practice for
Inspection and Maintenance of Commercial Building HVAC Systems.
Knowledge Transfer
Documentation - Work performed on your equipment will be documented by the technician and reviewed with
you at the completion of each visit.
Operational System Optimization - Trane Service Technicians will review operating sequences and practices
for the equipment covered by the agreement and advise you of operational improvement opportunities.
Training for Facility Staff – Operator training and coaching is available per the service agreement. Additional
training can be customized to meet your site specific needs.
Health and Safety
Safety Management Program - Trane Building Services employs several full time Occupational Safety and
Health Administration (OSHA) 30-hour certified safety managers who are available to perform safety
consultations relating to the service performed at your site. Our Safety Management Program includes monthly
safety training for all Trane Building Services field personnel, field supervisor jobsite audits, technician job safety
analyses and other key risk assessments and control strategies.
Personal Safety - Trane service technicians are, at a minimum, OSHA 10-hour certified, or equivalent with
yearly retraining on all key occupational safety and health topics. Many of our technicians have participated in
“Smith Safe” driver training and some are Department of Transportation (DOT) Hazmat certified. They are
provided with up-to-date personal protective equipment (PPE), training on its use and limitations, and FR
protective apparel. Trane maintains an industry-leading position in National Fire Protection Agency (NFPA) 70E
Electrical Safety, technician ergonomics and fall protection programs.
Drug-Free Workplace - Trane Building Services maintains a Drug-Free Workplace, with a robust drug and
alcohol testing program.
Baker County Courthouse 2015 Select Renewal
Proposal ID: 1792757
TRANE SERVICE AGREEMENT FOR BAS AND HVAC EQUIPMENT
The Agreement
SERVICE PROPOSAL FOR:
Baker County Board of Commissioners
55 North Third Street
MACCLENNY, FL 32063.
CJ Thompson
County Manager
LOCAL TRANE OFFICE:
Trane U.S. Inc.
8929 Western Way
Jacksonville, FL 32256-8391
LOCAL TRANE REPRESENTATIVE:
Bob Lee
Phone: (904) 239-6346
[email protected]
SITE ADDRESS:
Baker County Courthouse
339 E Macclenny Ave
MACCLENNY, FL 32063
PROPOSAL ID
1792757
DATE:
September 08, 2014
Scope of Services – Standard Inclusions
The following services are included in your building automation service agreement with Trane (check all that apply*):
Services
Included*
Labor and Materials for Covered Equipment
X
Scheduled Maintenance Labor
X
Scheduled Maintenance Parts and Materials
X
Repair Labor
X
Repair Parts and Materials
Overtime Repair Labor
X
Emergency On-Site Services
Other
©2015 Trane
All rights reserved
Page 1 of 11
Select Service Agreement for BAS & HVAC Equipment
Baker County Courthouse 2015 Select Renewal
Proposal ID: 1792757
TRANE SERVICE AGREEMENT FOR BAS AND HVAC EQUIPMENT
Building Automation Systems - Standard
Inclusions
System Analysis and Review
Trane will review the building automation system to minimize software problems identify and correct
programming errors, failed points, points in alarm and points that have been overridden. Software optimization
improves system efficiency, assures compliance to specified conditions, and reduces the risk of costly and
disruptive system problems. Regularly scheduled on-site visits by Trane technicians also provide the
opportunity to meet with on-site operators, review the system and address any questions or concerns they may
have.
Tracer Database Backup
Throughout the year, changes are continuously being made to the database in response to energy efficiency,
occupant comfort or operator interface issues. Trane maintains current and archived backups of primary
controller database to expedite system recovery and restoration to the last known set-up following a
catastrophic event.
Software Service Pack Updates
The latest service pack updates will be downloaded and installed to the existing software version when
available. This assures the software is always up to date with the current versions that enhance usability and
functionality.
Control Loop Tuning
Loop Tuning assures the system is operating at peak performance for the upcoming season. Operators may
make manual changes during the heating or cooling season to accommodate current comfort requirements.
During Control Loop Tuning, any changes that were made in previous months are reviewed and adjusted to
accommodate changing seasonal conditions. The operation of mechanical loop components is verified, as well.
Sequence of Operation Verification
Sequence of Operation Verification assures the system is operating as intended. During this assessment,
unreleased manual overrides are discovered, scheduling discrepancies are corrected, and appropriate set point
values are evaluated.
Operator Coaching
During regularly scheduled visits, Trane technicians will work with on-site operators to develop their skills and
proficiencies to help ensure they understand how to effectively use the system.
Repair and Replacement Parts and Labor
©2015 Trane
All rights reserved
Page 2 of 11
Select Service Agreement for BAS & HVAC Equipment
Baker County Courthouse 2015 Select Renewal
Proposal ID: 1792757
Trane will provide labor and/or materials to repair or replace failed or worn specified components of the BAS on
a time and material basis.
Emergency On-site Response
With emergency on-site response, Trane responds to emergency service requests with a physical presence at
the facility. Each on-site dispatch will be treated as a billable service call.
©2015 Trane
All rights reserved
Page 3 of 11
Select Service Agreement for BAS & HVAC Equipment
Baker County Courthouse 2015 Select Renewal
Proposal ID: 1792757
TRANE SERVICE AGREEMENT FOR BAS AND HVAC EQUIPMENT
HVAC Equipment - Standard Inclusions
Refrigerant Management



Refrigerant Replacement at 0% of Charge per unit per year
Trane Technicians will capture and track all refrigerant activity performed by Trane for each piece of
Covered Equipment
Refrigerant Usage Reports can be generated annually
Scheduled Maintenance
Scheduled number of specific service events and associated labor performed during Trane normal business
hours as outlined in the Equipment Coverage and Services section of this Agreement. Basic materials and
supplies determined necessary by the Trane Technician for the normal performance of Scheduled Maintenance
are covered by the annual fee and include grease, cleaning solvents, and wiping cloths.
Laboratory Analysis
The Trane Chemical Laboratory performs routine analysis and trending of oil, absorption solutions, and
refrigerants as required. Equipped with this knowledge and Trane’s extensive experience we can identify and
head off potential systems failures more definitively than service providers who depend on third party testing
laboratories.
Specified System Repair Coverage
The cost of all required repairs to maintainable components on the systems specified during Trane normal
business hours will be invoiced separately on a time and materials basis.
Overtime repair labor for emergency failures (outside of Trane regular business hours) will be invoiced
separately on a time and materials basis.
©2015 Trane
All rights reserved
Page 4 of 11
Select Service Agreement for BAS & HVAC Equipment
Baker County Courthouse 2015 Select Renewal
Proposal ID: 1792757
TRANE SERVICE AGREEMENT FOR BAS AND HVAC EQUIPMENT
Equipment Coverage and Services
The following “Covered Equipment” will be serviced at:
Baker County Courthouse
The following "Covered Equipment" will be serviced at Baker County Courthouse:
Equipment
Qty Manufacturer
Model Number Serial Number
Tracer Summit (BMTS)
1
Trane
BMTS000AAB E00F10764
Description
BCU Annual Inspection (Service 3)
BCU Routine Inspection (Service 4)
Quantity Per Term
1
3
Equipment
Indoor Modular Climate Changer
Indoor Modular Climate Changer
Indoor Modular Climate Changer
Qty
1
1
1
Manufacturer
Trane
Trane
Trane
Model Number
MCCA017UB0
MCCA021GAY
MCCA021UB0
Description
M Series Annual (Service 5)
M Series Quarterly (Service 6)
Equipment
6 - 25 Ton Unitary Split Systems
6 - 25 Ton Unitary Split Systems
6 - 25 Ton Unitary Split Systems
6 - 25 Ton Unitary Split Systems
6 - 25 Ton Unitary Split Systems
6 - 25 Ton Unitary Split Systems
Quantity Per Term
1
3
Qty
1
1
1
1
1
1
Manufacturer
Trane
Trane
Trane
Trane
Trane
Trane
Description
Odyssey Cooling Pre-Season Annual Start Up (Service 7)
Odyssey Quarterly Inspection (Service 9)
Equipment
1-6 Ton Split System
1.5 - 5 Ton Split Systems
Serial Number
K00D60876
K00D60869
K00D60863
Qty
1
1
Model Number
TTA120C300
TTA120C300
TTA180C300
TTA180C300
TTA180C300
TTA180C300
Serial Number
R092KPDAH
R092Y86AH
R3844U7AH
R295XRFAH
R302TG4AH
R302YLDAH
Quantity Per Term
1
3
Manufacturer
Trane
Trane
Model Number Serial Number
TTB024C100
R431S29BF
TTB030C100
R431LJTBF
Quantity Per Term
©2015 Trane
All rights reserved
Page 5 of 11
Select Service Agreement for BAS & HVAC Equipment
Baker County Courthouse 2015 Select Renewal
Proposal ID: 1792757
Description
Air Cooled Condenser Annual Inspection (Service 1)
Air Cooled Condenser Quarterly Inspection (Service 2)
Equipment
1.5 - 5 Ton Split Systems
Split System Air Handlers Generic
Split System Air Handlers
1.5 - 5 Ton Unitary Split
Split System Air Handlers
Split System Air Conditioners
Split System Air Handlers
Split System Air Handlers
5 - 20 Ton Air Handler
1.5 - 5 Ton Split Systems
1.5 - 5 Ton Split Systems
1.5 - 5 Ton Split Systems
1.5 - 5 Ton Split Systems
1.5 - 5 Ton Split Systems
Qty
1
1
Manufacturer
Trane
Trane
Model Number Serial Number
TWA08D100A R431W8W2F
TWE024C14F R242AUC1V
1
1
1
1
1
1
1
1
1
1
1
1
Trane
Trane
Trane
Trane
Trane
Trane
Trane
Trane
Trane
Trane
Trane
Trane
TWE024C14F
TWE030C14F
TWE030C14F
TWE042C14F
TWE046C14F
TWE048C14F
TWE048C14F
TWR024100A
TWR030C100
TWR042C100
TWR048D100
TWR048D100
Description
Odyssey Cooling Pre-Season Annual Start Up (Service 8)
Odyssey Quarterly Inspection (Service 10)
©2015 Trane
All rights reserved
1
3
Page 6 of 11
R362J3G1V
R24580L1V
R245Y61V245
R247AL31V
R245PJ01V
R24528M1V
R2468PB1V
R321MBW4F
R325TSJ4F
R431YTB2F
R431W662F
R431XJ2F
Quantity Per Term
1
3
Select Service Agreement for BAS & HVAC Equipment
Baker County Courthouse 2015 Select Renewal
Proposal ID: 1792757
TRANE SERVICE AGREEMENT FOR BAS AND HVAC EQUIPMENT
Pricing and Acceptance
CJ Thompson
County Manager
Baker County Board of Commissioners
55 North Third Street
MACCLENNY, FL 32063
Site Address:
Baker County Courthouse
339 E Macclenny Ave
MACCLENNY, FL 32063
Trane Service Agreement
This Service Agreement for Building Automation System and equipment consists of the pages beginning with the page
entitled “The Agreement,” the consecutively numbered pages immediately following such title page, and includes and ends
with the Trane Terms and Conditions (Service) (collectively, the “Service Agreement” or "Agreement"). Trane agrees to
inspect and maintain the Covered Equipment according to the terms of this Service Agreement, including the “Terms and
Conditions,” and “Scope of Services” sections. Trane agrees to give preferential service to Customer over non-contract
customers.
Term
The initial term of this Service Agreement is 1 year, beginning January 01, 2015 and expiring December 31, 2015.
However, Trane’s obligation under this Agreement will not begin until authorized representatives of Trane and Customer
have both signed this Agreement in the spaces provided below.
Service Fee
As the fee(s) (the “Service Fee(s)”) for the inspection and maintenance services described in the Scope of Services section
with respect to the Covered Equipment, Customer agrees to pay to Trane the following amounts, plus applicable tax, as and
when due.
Contract Year
Year 1
Annual Amount
$35,384.00
Payment
$8,846.00
Payment Term
Quarterly
□ A one-time 3.00 % discount is offered for full payment of 1 year(s) in advance of the commencement of the Service
Agreement. Invoice would be issued at start of the Agreement and is due net 15 days from date of invoice. The discount
would be $1,062.00 if this option is selected. Tax will be calculated based upon the pre-discounted price. The discount for
advance payment is not applicable to credit card transactions. Please check the box for this option.
This Agreement is subject to Customer’s acceptance of the attached Trane Terms and Conditions (Service).
Submitted By: Bob Lee
Phone: (904) 239-6346
___________________________________________
Proposal Date: September 08, 2014
CUSTOMER ACCEPTANCE
TRANE ACCEPTANCE
Trane U.S. Inc.
___________________________________________
Authorized Representative
___________________________________________
Printed Name
Title _______________________________________
Purchase Order ______________________________
___________________________________________
Authorized Representative
___________________________________________
Title
___________________________________________
Signature Date
Acceptance Date _____________________________
©2015 Trane
All rights reserved
Page 7 of 11
Select Service Agreement for BAS & HVAC Equipment
Baker County Courthouse 2015 Select Renewal
Proposal ID: 1792757
Terms and Conditions (Service)
“Company” shall mean Trane U.S. Inc. for Company performance in the United States and Trane Canada ULC for Company performance in Canada.
1. Acceptance. These terms and conditions (“Terms”) are an integral part of Company’s offer and form the basis of any agreement (the “Agreement”) resulting
from Company’s proposal (the “Proposal”) for the following commercial services as stated in the Proposal (collectively, the “Services”): inspection, maintenance
and repair (the “Maintenance Services”) on equipment (the “Covered Equipment”), specified Additional Work (if any), and, if included in the Proposal, Intelligent
Services, Energy Assessment, Energy Monitoring and/or Diagnostic Services, and any other services using remote connectivity (collectively and individually
referred to in these Terms as “Energy and Building Performance Services”). COMPANY’S TERMS ARE SUBJECT TO PERIODIC CHANGE OR
AMENDMENT. The Proposal is subject to acceptance in writing by the party to whom this offer is made or an authorized agent (“Customer”) delivered to
Company within 30 days from the date of the Proposal. If Customer accepts the Proposal by placing an order, without the addition of any other terms and
conditions of sale or any other modification, Customer’s order shall be deemed acceptance of the Proposal subject to these Terms. If Customer’s order is
expressly conditioned upon Company’s acceptance or assent to terms and/or conditions other than those expressed herein, return of such order by Company
with Company’s Terms attached or referenced serves as Company’s notice of objection to Customer’s terms and as Company’s counter-offer to perform in
accordance with the Proposal and Company Terms. If Customer does not reject or object in writing to Company within 10 days, Company’s counter-offer will be
deemed accepted. Customer’s acceptance of performance by Company will in any event constitute an acceptance by Customer of Company’s Terms. This
Agreement is subject to credit approval by Company. Upon disapproval of credit, Company may delay or suspend performance or, at its option, renegotiate
prices and/or Terms with Customer. If Company and Customer are unable to agree on such revisions, this Agreement shall be cancelled without any liability,
other than Customer’s obligation to pay for Services provided by Company to the date of cancellation.
2. Fees and Taxes. Fees for the Services (the “Service Fees”) are as set forth in the Proposal. Except as otherwise stated in the Proposal, Service Fees are
based on performance during regular business hours. Charges for performance outside Company’s normal business hours shall be billed separately according
to then prevailing overtime or emergency labor/labour rates. In addition to the stated Service Fees, Customer shall pay all taxes not legally required to be paid
by Company or, alternatively, shall provide Company with an acceptable tax exemption certificate.
3. Term, Renewal, and Cancellation. The “Term” of this Agreement shall be as stated in the Proposal. Thereafter, unless earlier terminated, this Agreement
shall be automatically renewed for succeeding 12 month terms (each a “Renewal Term”), subject to Section 4 of these Terms, upon Company’s delivery to
Customer of a service renewal letter at least 45 days in advance of the scheduled expiration date and Customer’s failure to notify Company in writing no later
than 30 days prior to the scheduled expiration date that the Agreement shall not be renewed. This Agreement may be cancelled upon the written notice of either
party to the other (for any reason or no reason) no later than 30 days prior to the scheduled expiration date. Upon cancellation by Customer not due to
Company’s default, Customer shall pay to Company the balance of the Service Fees applicable to the then current 12 month period of the Term or the Renewal
Term. Customer shall remain liable for any amounts due and unpaid if either party cancels the Agreement.
4. Renewal Pricing Adjustment. The Service Fees for an impending Renewal Term shall be the Current Service Fees (defined as the Service Fees for the
initial Term or Renewal Term immediately preceding the impending Renewal Term less the price of any Additional Work that is not recurring) adjusted by the
following: (a) increase and/or decrease for additions and/or deletions to Scope of Services; (b) 25% of the Current Service Fees shall be adjusted based upon
the calendar year change in the (i) U.S. Bureau of Labor Statistics Producer Price Index for selected commodity groupings (Metals and Metal Products) for
Services performed in the United States; or (ii) Statistics Canada Industrial Producer Price Index, Goods (Raw Material Price Indexes) for Services performed in
Canada; (c) 65% of the Current Service Fees shall be adjusted based upon the change to cost of labor/labour; and (d) 10% of the Service Fees shall be
adjusted based upon changes to Company services overhead costs, which include but are not limited to the cost of fuel, truck leasing, and office-related
overhead factors. The Service Fees for an impending Renewal Term shall be set forth in the service renewal letter furnished to Customer.
5. Payment. Payment is due upon receipt of Company’s invoice. Service Fees shall be paid no less frequently than quarterly and in advance of performance
of the Services. Company reserves the right to add to any account outstanding for more than 30 days a service charge equal to the lesser of the maximum
allowable legal interest rate or 1.5% of the principal amount due at the end of each month. Without liability to Customer, Company may discontinue
performance whenever payment is overdue. Customer shall pay all costs (including attorneys’ fees) incurred by Company in attempting to collect amounts due
or otherwise enforcing this Agreement.
6. Customer Breach. Each of the following constitutes a breach by Customer and shall give Company the right, without an election of remedies, to suspend
performance or terminate this Agreement by delivery of written notice declaring termination. Upon termination, Customer shall be liable to the Company for all
Services furnished to date and all damages sustained by Company (including lost profit and overhead): (a) Any failure by Customer to pay amounts when due;
(b) any general assignment by Customer for the benefit of its creditors, Customer’s bankruptcy, insolvency, or receivership; (c) Any representation or warranty
furnished by Customer in connection with this Agreement is false or misleading in any material respect when made; or (d) Any failure by Customer to perform or
comply with any material provision of this Agreement.
7. Performance. Company shall perform the Services in accordance with industry standards generally applicable in the area under similar circumstances when
Company performs the Services. Company may refuse to perform where working conditions could endanger property or put people at risk. Unless otherwise
agreed by Customer and Company, at Customer’s expense and before the Services begin, Customer will provide any necessary access platforms, catwalks to
safely perform the Services in compliance with OSHA or state industrial safety regulations. This Agreement presupposes that all major pieces of Covered
Equipment are in proper operating condition as of the date hereof. Services furnished are premised on the Covered Equipment being in a maintainable
condition. In no event shall Company have any obligation to replace Covered Equipment that is no longer maintainable. During the first 30 days of this
Agreement, or upon initial inspection, and/or upon seasonal start-up (if included in the Services), if an inspection by Company of Covered Equipment indicates
repairs or replacement is required, Company will provide a written quotation for such repairs or replacement. If Customer does not authorize such repairs or
replacement, Company may remove the unacceptable equipment from the Covered Equipment and adjust the Service Fees accordingly. Customer authorizes
Company to utilize Customer’s telephone line or network infrastructure to connect to controls, systems and/or equipment provided or serviced by Company and
to provide Services contracted for or otherwise requested by Customer, including remote diagnostic and repair service. Customer acknowledges that Company
is not responsible for any adverse impact to Customer’s communications and network infrastructure. Company may elect to install/attach to Customer
equipment or provide portable devices (hardware and/or software) for execution of control or diagnostic procedures. Such devices shall remain the personal
proprietary property of Company and in no event shall become a fixture of Customer locations. Customer shall not acquire any interest, title or equity in any
hardware, software, processes, and other intellectual or proprietary rights to devices used in connection with the Services on Customer equipment. Company
may remove such devices at its discretion.
8. Customer Obligations. Customer shall: (a) Provide Company reasonable and safe access to the Covered Equipment and areas where Company is to
work; (b) Follow manufacturer recommendations concerning teardown and internal inspection, major overhaul, restoration or refurbishing of the Covered
Equipment; unless expressly stated in the Scope of Services statement, Company is not performing any manufacturer recommended teardown and internal
inspection, major overhaul, restoration or refurbishing of the Covered Equipment; (c) Reimburse Company for services, repairs, and/or replacements performed
by Company beyond the Services or otherwise excluded under this Agreement and such reimbursement shall be at the then prevailing applicable regular,
©2015 Trane
All rights reserved
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Select Service Agreement for BAS & HVAC Equipment
Baker County Courthouse 2015 Select Renewal
Proposal ID: 1792757
overtime, or holiday rates for labor/labour and prices for materials and may at Company’s option be subject to a separate written agreement prior to its
undertaking such work; and (d) Where applicable, unless water treatment is expressly included in the Services, provide professional cooling tower water
treatment in accordance with any reasonable recommendations provided by Company.
9. Exclusions. Unless expressly included in the Covered Equipment or the Services, the Services do not include, and Company shall not be liable for, any of
the following: (a) Any guarantee of room conditions or system performance; (b) Inspection, maintenance, repair, replacement of or services for: chilled water and
condenser water pumps and piping; electrical disconnect switches or circuit breakers; motor starting equipment that is not factory mounted and interconnecting
power wiring; recording or portable instruments, gauges or thermometers; non-moving parts or non-maintainable parts of the system, including, but not limited
to, storage tanks; pressure vessels, shells, coils, tubes, housings, castings, casings, drain pans, panels, duct work; piping: hydraulic, hydronic, pneumatic, gas,
or refrigerant; insulation; pipe covering; refractory material; fuses, unit cabinets; electrical wiring; ductwork or conduit; electrical distribution system; hydronic
structural supports and similar items; the appearance of decorative casing or cabinets; damage sustained by other equipment or systems; and/or any failure,
misadjustment or design deficiencies in other equipment or systems; (c) Damage, repairs or replacement of parts made necessary as a result of electrical power
failure, low voltage, burned out main or branch fuses, low water pressure, vandalism, misuse or abuse, water damage, improper operation, unauthorized
alteration of equipment, accident, acts or omissions of Customer or others, damage due to freezing weather, calamity, malicious act, or any Event of Force
Majeure; (d) Any damage or malfunction resulting from vibration, electrolytic action, freezing, contamination, corrosion, erosion, or caused by scale or sludge on
internal tubes except where water treatment protection services are provided by Company as part of this Agreement; (e) Furnishing any items of equipment,
material, or labor/labour, or performing special tests recommended or required by insurance companies or federal, state, or local governments; (f) Failure or
inadequacy of any structure or foundation supporting or surrounding the equipment to be worked on or any portion thereof; (g) Building access or alterations that
might be necessary to repair or replace Customer’s existing equipment; (h) The normal function of starting and stopping equipment or the opening and closing of
valves, dampers or regulators normally installed to protect equipment against damage; (i) Valves that are not factory mounted: balance, stop, control, and other
valves external to the device unless specifically included in the Agreement; (j) Any responsibility for design or redesign of the system or the Covered Equipment,
obsolescence, safety tests, or removal or reinstallation of valve bodies and dampers; (k) Any services, claims, or damages arising out of Customer’s failure to
comply with its obligations under this Agreement; (l) Failure of Customer to follow manufacturer recommendations concerning teardown and internal inspection,
overhaul and refurbishing of equipment; (m) Any claims, damages, losses, or expenses, arising from or related to conditions that existed in, on, or upon the
premises before the effective date of this Agreement (“Pre-Existing Conditions”), including, without limitation, damages, losses, or expenses involving preexisting building envelope issues, mechanical issues, plumbing issues, and/or indoor air quality issues involving mold/mould and/or fungi; (n) Replacement of
refrigerant is excluded, unless replacement of refrigerant is expressly stated as included within the Services, in which case replacement shall in no event exceed
the stated percentage of rated system charge per year expressly stated in the Services; and (o) crane or rigging costs; (p) Any Services, claims, or damages
arising out of refrigerant not supplied by Trane. Customer shall be responsible for: (i) The cost of any additional replacement refrigerant; (ii) Operation of any
equipment; and (iii) Any claims, damages, losses, or expenses, arising from or related to work done by or services provided by individuals or entities that are not
employed by or hired by Company.
10. Limited Warranty. Company warrants that: (a) the material manufactured by Company and furnished hereunder is free from defects in material and
manufacture for a period of 12 months from the earlier of the date of equipment start-up or replacement; and (b) the labor/labour portion of the Maintenance
Services and Additional Work has been properly performed for a period of 90 days from date of completion (the "Limited Warranty"). Company obligations of
equipment start-up, if any are stated in the Proposal, are coterminous with the Limited Warranty period. Defects must be reported to Company within the
Limited Warranty period. Company’s obligation under the Limited Warranty is limited to repairing or replacing the defective part at its option and to correcting
any labor/labour improperly performed by Company. No liability whatsoever shall attach to Company until the Maintenance Services and Additional Work have
been paid for in full. Exclusions from this Warranty include damage or failure arising from: wear and tear; corrosion, erosion, deterioration; Customer's failure to
follow the Company-provided maintenance plan; refrigerant not supplied by Trane; and modifications made by others to equipment. Company shall not be
obligated to pay for the cost of lost refrigerant or lost product. Some components of equipment manufactured by Company may be warranted directly from the
component supplier, in which case this Company Limited Warranty shall not apply to those components and any warranty of the components shall be the
warranty given by such component supplier. Notwithstanding the foregoing, all warranties provided herein terminate upon termination or cancellation of this
Agreement. Equipment, material and/or parts that are not manufactured by Company are not warranted by Company and have such warranties as may be
extended by the respective manufacturer. THE LIMITED WARRANTY AND LIABILITY SET FORTH IN THIS AGREEMENT ARE IN LIEU OF ALL OTHER
WARRANTIES AND LIABILITIES, WHETHER IN CONTRACT OR IN NEGLIGENCE, EXPRESS OR IMPLIED, IN LAW OR IN FACT, INCLUDING IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE AND/OR OTHERS ARISING FROM COURSE OF DEALING OR
TRADE. COMPANY MAKES NO REPRESENTATION OR WARRANTY EXPRESS OR IMPLIED REGARDING PREVENTION BY THE SCOPE OF
SERVICES, OR ANY COMPONENT THEREOF, OF MOLD/MOULD, FUNGUS, BACTERIA, MICROBIAL GROWTH, OR ANY OTHER CONTAMINATES.
COMPANY SPECIFICALLY DISCLAIMS ANY LIABILITY IF THE SCOPE OF SERVICES OR ANY COMPONENT THEREOF IS USED TO PREVENT OR
INHIBIT THE GROWTH OF SUCH MATERIALS. THE ENERGY AND BUILDING PERFORMANCE SERVICES ARE PROVIDED ON AN "AS IS" BASIS
WITHOUT WARRANTIES OF ANY KIND.
11. Indemnity. To the maximum extent permitted by law, Company and Customer shall indemnify, defend and hold harmless each other from any and all
claims, actions, costs, expenses, damages and liabilities, including reasonable attorneys' fees, resulting from death or bodily injury or damage to real or personal
property, to the extent caused by the negligence or misconduct of the indemnifying party, and/or its respective employees or other authorized agents in
connection with their activities within the scope of this Agreement. Neither party shall indemnify the other against claims, damages, expenses, or liabilities to the
extent attributable to the acts or omissions of the other party. If the parties are both at fault, the obligation to indemnify shall be proportional to their relative fault.
The duty to indemnify will continue in full force and effect, notwithstanding the expiration or early termination hereof, with respect to any claims based on facts or
conditions that occurred prior to expiration or termination.
12. Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY, NEITHER PARTY SHALL BE LIABLE FOR SPECIAL, INCIDENTAL,
OR CONSEQUENTIAL DAMAGES OF ANY NATURE (INCLUDING WITHOUT LIMITATION REFRIGERANT LOSS, PRODUCT LOSS, LOST REVENUE OR
PROFITS), OR PUNITIVE DAMAGES WHETHER CLAIMED UNDER CONTRACT, WARRANTY, NEGLIGENCE, STRICT LIABILITY OR ANY OTHER
LEGAL THEORY OR FACTS. Should Company nevertheless be found liable for any damages they shall be limited to the compensation received by Company
for the Services and Additional Work for one location over a 12 month term. IN NO EVENT SHALL COMPANY BE LIABLE FOR ANY DAMAGES (WHETHER
DIRECT OR INDIRECT) RESULTING FROM MOLD/MOULD, FUNGUS, BACTERIA, MICROBIAL GROWTH, OR OTHER CONTAMINATES OR AIRBORNE
BIOLOGICAL AGENTS. TO THE MAXIMUM EXTENT ALLOWED BY LAW, COMPANY SHALL NOT BE LIABLE FOR ANY OF THE FOLLOWING IN
CONNECTION WITH PROVIDING THE ENERGY AND BUILDING PERFORMANCE SERVICES: ERRORS, INACCURACIES, OMISSIONS, OR OTHER
DEFECTS IN THE ENERGY AND BUILDING PERFORMANCE SERVICES PROVIDED; INTERRUPTION, DELETION, DEFECT, DELAY IN OPERATION OR
TRANSMISSION; CUSTOMER’S NETWORK SECURITY; COMPUTER VIRUS; COMMUNICATION FAILURE; THEFT OR DESTRUCTION OF DATA; GAPS
IN DATA COLLECTED; AND UNAUTHORIZED ACCESS TO CUSTOMER’S DATA OR COMMUNICATIONS NETWORK.
13. Asbestos and Hazardous Materials. The Services expressly exclude any identification, abatement, cleanup, control, disposal, removal or other work
connected with asbestos polychlorinated biphenyl (“PCB”), or other hazardous materials (collectively, “Hazardous Materials”). Customer warrants and
represents that there are no Hazardous Materials on the premises that will in any way affect Company’s performance, except as set forth in a writing signed by
Company disclosing the existence and location of any Hazardous Materials in all areas within which Company will be performing. Should Company become
aware of or suspect the presence of Hazardous Materials, Company may immediately stop work in the affected area and notify Customer. Customer will be
©2015 Trane
All rights reserved
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Select Service Agreement for BAS & HVAC Equipment
Baker County Courthouse 2015 Select Renewal
Proposal ID: 1792757
responsible for correcting the condition in accordance with all applicable laws and regulations. Customer shall be exclusively responsible for and shall indemnify
and hold harmless Company (including its employees, agents and subcontractors) from and against any loss, claim, liability, fees, penalties, injury (including
death) or liability of any nature, and the payment thereof, arising out of or relating to any Hazardous Materials on or about the premises, not brought onto the
premises by Company. Company shall be required to resume performance only in the absence of Hazardous Materials or when the affected area has been
rendered harmless. In no event shall Company be obligated to transport or handle Hazardous Materials, provide any notices to any governmental agency, or
examine the premises site for the presence of Hazardous Materials.
14. Insurance. Company agrees to maintain the following insurance during the term of this Agreement with limits not less than shown below and will, upon
request from Customer, provide a Certificate of evidencing the following coverage:
Commercial General Liability
$2,000,000 per occurrence
Automobile Liability
$2,000,000 CSL
Workers Compensation
Statutory Limits
If Customer has requested to be named as an additional insured under Company’s insurance policy, Company will do so but only subject to Company’s
manuscript additional insured endorsement under its primary Commercial General Liability policies. In no event does Company waive rights of subrogation.
15. Force Majeure. Company’s duty to perform under this Agreement is contingent upon the non-occurrence of an Event of Force Majeure. If Company is
unable to carry out any material obligation under this Agreement due to an Event of Force Majeure, this Agreement shall at Company’s election (i) remain in
effect but Company’s obligations shall be suspended until the uncontrollable event terminates or (ii) be terminated upon 10 days notice to Customer, in which
event Customer shall pay Company for all parts of the Services furnished to the date of termination. An "Event of Force Majeure" shall mean any cause or
event beyond the control of Company. Without limiting the foregoing, “Event of Force Majeure” includes: acts of God; acts of terrorism, war or the public enemy;
flood; earthquake; lightning; tornado; storm; fire; civil disobedience; pandemic; insurrections; riots; labor/labour disputes; labor/labour or material shortages from
the usual sources of supply; sabotage; restraint by court order or public authority (whether valid or invalid), and action or non-action by or inability to obtain or
keep in force the necessary governmental authorizations, permits, licenses, certificates or approvals if not caused by Company; and the requirements of any
applicable government in any manner that diverts either the material or the finished product to the direct or indirect benefit of the government.
16. Maintenance Services Other Than Solely Scheduled Service. If Company’s Maintenance Services hereunder are not limited solely to Scheduled
Service, the following provisions shall also apply: (a) Required restoration shall be performed by Customer at its cost prior to Company being obligated to
perform hereunder; (b) any changes, adjustments, service or repairs made to the Equipment by any party other than Company, unless approved by Company in
writing, may, at Company’s option, terminate Company’s obligation to render further service to the Equipment so affected; in such case no refund of any portion
of the Service Fees shall be made; and (c) Customer shall (i) promptly notify Company of any unusual performance of Equipment; (ii) permit only Company
personnel to repair or adjust Equipment and/or controls during the Term or a Renewal Term; and (iii) utilize qualified personnel to properly operate the
Equipment in accordance with the applicable operating manuals and recommended procedures.
17. Remote Connectivity. Remote connectivity services refers to services by Company provided, to any extent, using any method of connecting to
Customer’s building automation system (BAS) and or HVAC equipment to view, extract, or otherwise collect and retain data via phone modem, internet or other
agreed upon means. The Intelligent Services, including any reports and other information Company provides, are intended to provide operational assessments
and recommendations. Electronic Monitoring. Any electronic monitoring Company performs is undertaken solely to enable Company to collect the data and
perform any analysis included in Company’s Services. Customer agrees that Company is not liable for inability to perform and/or losses that may occur in cases
of malfunction or nonfunctioning of communications equipment, HVAC and other equipment, the energy management system, failure to identify equipment or
system performance issues, failure to recommend corrective action, or otherwise related to the monitoring of Customer’s equipment and building systems. Data
Collected. Customer hereby grants to Company the irrevocable, perpetual, nonexclusive, worldwide, royalty-free right and license to use, reproduce, display,
distribute internally or externally and prepare derivative works based upon any such data Company collects from Customer. Company shall not use or publish
such data in any way that identifies Customer as the source of that data without Customer’s prior written consent. The data Company will collect from Customer
will not include any personal or individual information. Upon Customer’s written request, Company will endeavor to provide an electronic copy of data collected
from Customer, subject to availability. For Energy and Building Performance Services (except Energy Assessments and digital assessments), Company will use
commercially reasonable efforts to store Customer’s data for up to 18 months. Company cannot guarantee the availability of the data. Data Privacy and
Security. Company has implemented various security measures for the purpose of protecting Customer’s data against accidental or unlawful access,
unauthorized disclosure, loss, destruction, and alteration. Customer is responsible for maintaining the confidentiality of Customer’s user name(s) and
password(s). Customer is responsible for all uses of Customer’s password(s), whether or not authorized by Customer. Customer must inform Company
immediately of any unauthorized use of Customer’s user name(s) or password(s). Transmission of data over the Internet by its nature entails the use of
systems under the control of third parties, and as a result Company cannot ensure total control of the security of such systems. Company will take commercially
reasonable efforts to ensure that data and other configuration parameters are not visible or accessed by other customers. Customer acknowledges that the very
nature of communication via the Internet restricts Company from offering any guarantee of the privacy or confidentiality of information relating to Customer
passing over the Internet. In gaining access via the Internet, Customer also acknowledges and accepts that electronic communication may not be free from
interference by unauthorized persons and may not remain confidential. Customer therefore accepts that access and storage of data is at Customer’s own risk.
Company will notify Customer of any breach in security of which Company become aware. Any breach in privacy of which Customer become aware should be
reported by Customer to Company immediately. Company does not disclose Customer’s information to third parties for their marketing purposes, but Company
does use third party software and services to assist Company with collecting and analyzing information. Company may also disclose Customer’s information if
required to do so by law, in which case, Company would inform Customer of such disclosure.
18. General. Except as provided below, to the maximum extent provided by law, this Agreement is made and shall be interpreted and enforced in accordance
with the laws of the state or province in which Company performs the Services. Any dispute arising under or relating to this Agreement shall be decided by
litigation in a court of competent jurisdiction located in the state or province in which the Services are performed. To the extent the premises are owned and/or
operated by any agency of the Federal Government, determination of any substantive issue of law shall be according to the Federal common law of Government
contracts as enunciated and applied by Federal judicial bodies and boards of contract appeals of the Federal Government. This Agreement contains all of the
agreements, representations and understandings of the parties and supersedes all previous understandings, commitments or agreements, oral or written,
related to the Services. Except as provided for Service Fees adjustments, this Agreement may not be amended, modified or terminated except by a writing
signed by the parties hereto. No documents shall be incorporated herein by reference except to the extent Company is a signatory thereon. If any term or
condition of this Agreement is invalid, illegal or incapable of being enforced by any rule of law, all other Terms of this Agreement will nevertheless remain in full
force and effect as long as the economic or legal substance of the transaction contemplated hereby is not affected in a manner adverse to any party hereto.
Customer may not assign, transfer, or convey this Agreement, or any part hereof, without the written consent of Company. Subject to the foregoing, this
Agreement shall bind and inure to the benefit of the parties hereto and their permitted successors and assigns. This Agreement may be executed in several
counterparts, each of which when executed shall be deemed to be an original, but all together shall constitute but one and the same Agreement. A fully
executed facsimile copy hereof or the several counterparts shall suffice as an original
19. Equal Employment Opportunity/Affirmative Action Clause. Company is a federal contractor that complies fully with Executive Order 11246, as
amended, and the applicable regulations contained in 41 C.F.R. Parts 60-1 through 60-60, 29 U.S.C. Section 793 and the applicable regulations contained in 41
C.F.R. Part 60-741; and 38 U.S.C. Section 4212 and the applicable regulations contained in 41 C.F.R. Part 60-250 Executive Order 13496 and Section 29 CFR
©2015 Trane
All rights reserved
Page 10 of 11
Select Service Agreement for BAS & HVAC Equipment
Baker County Courthouse 2015 Select Renewal
Proposal ID: 1792757
471, appendix A to subpart A, regarding the notice of employee rights in the United States and with Canadian Charter of Rights and Freedoms Schedule B to
the Canada Act 1982 (U.K.) 1982, c. 11 and applicable Provincial Human Rights Codes and employment law in Canada.
20. U.S. Government Services. The following provision applies only to direct sales by Company to the US Government. The Parties acknowledge that
all items or services ordered and delivered under this Agreement are Commercial Items as defined under Part 12 of the Federal Acquisition Regulation (FAR). In
particular, Company agrees to be bound only by those Federal contracting clauses that apply to “commercial” suppliers and that are contained in FAR 52.2125(e)(1). Company complies with 52.219-8 or 52.219-9 in its service and installation contracting business. The following provision applies only to indirect
sales by Company to the US Government. As a Commercial Item Subcontractor, Company accepts only the following mandatory flow down provisions:
52.219-8; 52.222-26; 52.222-35; 52.222-36; 52.222-39; 52.247-64. If the Services are in connection with a U.S. Government contract, Customer certifies that it
has provided and will provide current, accurate, and complete information, representations and certifications to all government officials, including but not limited
to the contracting officer and officials of the Small Business Administration, on all matters related to the prime contract, including but not limited to all aspects of
its ownership, eligibility, and performance. Anything herein notwithstanding, Company will have no obligations to Customer unless and until Customer provides
Company with a true, correct and complete executed copy of the prime contract. Upon request, Customer will provide copies to Company of all requested
written communications with any government official related to the prime contract prior to or concurrent with the execution thereof, including but not limited to
any communications related to Customer's ownership, eligibility or performance of the prime contract. Customer will obtain written authorization and approval
from Company prior to providing any government official any information about Company's performance of the Services that are the subject of the Proposal or
this Agreement, other than the Proposal or this Agreement.
21. Limited Waiver of Sovereign Immunity. If Customer is an Indian tribe (in the U.S.) or a First Nation or Band Council (in Canada), Customer, whether
acting in its capacity as a government, governmental entity, a duly organized corporate entity or otherwise, for itself and for its agents, successors, and assigns:
(1) hereby provides this limited waiver or its sovereign immunity as to any damages, claims, lawsuit, or cause of action (herein “Action”) brought against
Customer by Company and arising or alleged to arise out of the furnishing by Company of any product or service under this Agreement, whether such Action is
based in contract, tort, strict liability, civil liability or any other legal theory; (2) agrees that jurisdiction and venue for any such Action shall be proper and valid (a)
if Customer is in the U.S., in any state or United States court located in the state in which Company is performing this Agreement or (b) if Customer is in
Canada, in the superior court of the province or territory in which the work was performed; (3) expressly consents to such Action, and waives any objection to
jurisdiction or venue: (4) waives any requirement of exhaustion of tribal court or administrative remedies for any Action arising out of or related to this
Agreement; and (5) expressly acknowledges and agrees that Company is not subject to the jurisdiction of Customer’s tribal court or any similar tribal forum, that
Customer will not bring any action against Company in tribal court, and that Customer will not avail itself of any ruling or direction of the tribal court permitting or
directing it to suspend its payment or other obligations under this Agreement. The individual signing on behalf of Customer warrants and represents that such
individual is duly authorized to provide this waiver and enter into this Agreement and that this Agreement constitutes the valid and legally binding obligation of
Customer, enforceable in accordance with its terms.
1-26.130-7 (0614)
Supersedes 1-26.130-7 (0214)
©2015 Trane
All rights reserved
Page 11 of 11
Select Service Agreement for BAS & HVAC Equipment
Safety
Customer Service
Flows
Safety
Trane’s Safety Standard
Trane is committed to providing a safe work environment for all employees and to preventing accidents in its
business operations. To accomplish our objectives Trane has instituted safety programs, procedures and
training that incorporate a progressive approach to injury prevention.
Proven Safety Success
Trane’s safety culture in North America is unparalleled in the building services industry and has demonstrated
proven results via continuous reduction of injury rates.
Trane Injury Rates v. Industry Competitors
Since 2003 the US Bureau of Labor Statistics records reflect Trane’s Total Recordable Rate (TRIR) and Days
away from work (DAFW) rate have been significantly lower than HVAC repair and maintenance contractors and
Specialty Trade contractors (construction).Trane’s safety culture in America is unparalleled in the building
services industry and has demonstrated proven results via continuous reduction of injury rates.
Trane’s incident (OSHA) rates are consistently 50-70% below the industry average. This outstanding safety
achievement is the end result of the rigorous team oriented approach to our safety program that creates
accountability and empowerment in all employees and management and fuels our institutional safety culture.
This is the key to our continual improvement.
Safety Tools, Training & Expertise
Trane’s service and contracting technicians are not only among the most skilled in the industry they are also
extensively trained in safe work procedures. Our technicians receive safety training, equipment, tools,
procedures, and management support to identify jobsite hazards and take appropriate measures to prevent
personal injuries. The resources available to Trane technicians include:

Safety Training – 20 hrs per year, including classroom and web-based platforms.
-Topics include, but are not limited to, Lockout/Tagout, Confined Space Entry, Hazard Communication,
Respiratory Protection, Hearing Conservation, Excavations, Scaffolding, Rigging, Powered Industrial Truck
operation, Ladders, Vehicle Safety, Fire Protection, PPE, Emergency Response, First Aid / CPR.

Electrical Safety – NFPA 70E compliant – electrical PPE; flame-resistant clothing; training.

Fall Protection – Trane provides full complement of fall arrest and fall restraint equipment for each
technician.
Safety Tools, Training & Expertise (continued)





Ergonomics – Custom-designed for HVAC field technicians, includes training, material handling equipment
and procedures.
Smith System Safe Driving Program – Trane’s safety Managers are certified instructors; safety Managers
train technicians; 1-800 “How’s My Driving?” stickers are located on the back of service vehicles.
USDOT compliance – technicians scheduled within Material of Trade and Hours of Service limits and are
fully qualified under Department of Transportation rules for driving commercial motor vehicles with GVWR
>10,000 and 26,000 lbs.
Refrigerant Management – Service technicians are trained to manage refrigerant in accordance with U.S.
Environmental Protection Agency (EPA) rules using a sophisticated electronic tracking system developed by
Trane.
Empowerment - Technicians are empowered with full management support to address safety hazards as
they see fit. If ever in doubt about how to do a job or task safely, the technician is required to ask a qualified
person for assistance before proceeding with work.
Management Leadership and Commitment
Accident prevention is a primary responsibility of management at Trane. Trane’s safety culture is based on the
following management principles:

Leadership at the local level manages the local organization’s safety performance.

Management is financially accountable for safety performance.

Local management is actively engaged in risk reduction activities and training and manages safety
performance outcomes.

Management clearly communicates to all Trane employees their safety expectations and strongly enforces
compliance with those expectations.

Employees are held accountable when they fail to meet safety expectations.
Local management and supervisory personnel at the local level are responsible for implementation of the
following safety program elements:

The Safety Management System developed by Trane – developed in accordance with OHSAS 18001.

Audits and Inspections – Supervisors, Middle and Upper Managers must conduct field inspections.
Corporate Safety conducts detailed compliance and management systems audits.

Company safety compliance programs – Ensure that they are fully implemented.

Safety and environmental performance – Tracked using a Balanced Scorecard with leading and lagging
indicators and metrics.

Subcontractor Qualification – Implement this process to promote safety and safety plan compliance on
multi-employer job sites.

Six Sigma and Lean – Use these productivity tools to enhance safety on job sites.

Drug and Alcohol Policy – Mandatory DOT required for-cause and post-accident testing after recordable
injuries and property damage.

Motor Vehicle Records Search – Annual checking driving records of employees who drive company
vehicles. Jobsite Safety Equals Customer Value
At Trane safety is part of our culture for every employee. What this means to our customers is fewer job site
accidents and the delays and liability concerns that come along with them. What this means to our staff is
greater confidence in the practices and procedures they use on the job and the pride that comes from working
for one of the premier service organizations in the world. Tighter safety standards and fewer accidents can also
lead to better on-time project completion and higher quality results.
When you use Trane Building Services to install, maintain or upgrade your building systems you will take full
advantage of our superior safety program, low incident rates and subcontractor safety management procedures.
These help you manage project risk more effectively than you could using multiple contractors or even a single
prime contractor with a less impressive safety record.
TRANE SERVICE AGREEMENT FOR BAS AND HVAC EQUIPMENT
Customer Service Flows
The following Customer Service Flows provide additional service description detail for Covered
Equipment.
Service 1: Air Cooled Condenser Annual Inspection
Description
 Lock Out Tag Out Condenser
 Electrical Inspection-Unitary
 Leak Test Inspection (Positive Pressure)
 Condenser Coil Check
 Condenser Physical Fan Check
 Remove Lock Out Tag Out and Restore Power
 Manual Log
Service 2: Air Cooled Condenser Quarterly Inspection
Description
 Lock Out Tag Out Condenser
 Condenser Coil Check
 Unitary Visual Equipment Inspection
 Remove Lock Out Tag Out and Restore Power
Service 3: BCU Annual Inspection
Description
 Summit Panel Annual Inspection
Service 4: BCU Routine Inspection
Description
 BCU Routine Inspection
Service 5: M Series Annual
Description
 Customer Notification
 Initial Site Safety Inspection













AHU Visual Equipment Inspection
Lock Out Tag Out (Standard)
Electrical Inspection (AHU)
Supply Fan and Motor Inspection (Air Handler)
Meg Supply Fan With VFD
Air Handling Unit Cleaning
Condensate Drip Pan Treatment
Condensate Inspection
Air Handler Filter Inspection
Check Damper
Start Up Seasonal Heating-Electric
Return Unit to Normal Operation
Manual Log With Electronic Device
Service 6: M Series Quarterly
Description
 AHU Visual Equipment Inspection
 Lock Out Tag Out (Standard)
 Remove Access Panels or Open Access Doors
 Supply Fan Belt Inspection
 Condensate Inspection
 Condensate Drip Pan Treatment
 Coil Inspection (Climate Changer)
 Air Handler Filter Visual Inspection
 Reinstall Access Panels or Close Access Doors
 Remove Lock Out Tag Out
 Return Unit to Normal Operation
Service 7: Annual
Description
 Unitary Visual Equipment Inspection
 Supply Fan Inspection Including LOTO
 Bearing Lubrication
 Filter Inspection And Change
 Condensate Drip Pan Treatment
 Condenser Coil Cleaning (Light Commercial)
 Meg Supply Fan Without VFD
 Meg Compressor Motor
 Electrical Inspection
 Condenser Fan Check (Odyssey)
 Start Up Seasonal Cooling
Service 8: Annual
Description
 Unitary Visual Equipment Inspection
 Supply Fan Inspection Including LOTO
 Bearing Lubrication
 Filter Inspection And Change
 Condensate Drip Pan Treatment
 Condenser Coil Cleaning (Light Commercial)
 Meg Supply Fan Without VFD
 Meg Compressor Motor
 Electrical Inspection
 Condenser Fan Check (Odyssey)
 Start Up Seasonal Cooling
Service 9: Quarterly Inspection
Description




Unitary Visual Equipment Inspection
Supply Fan Inspection Including LOTO
Filter Inspection And Change
Log Unit (Unitary)
Service 10: Quarterly Inspection
Description
 Unitary Visual Equipment Inspection
 Supply Fan Inspection Including LOTO
 Filter Inspection And Change
 Log Unit (Unitary)
Rock Contractors Custom Homes and Roofing, Inc.
515 South 6th Street
Macclenny, Florida 32063
904-259-8989
Change Order
DATE:
January 28, 2015
TO:
Baker County Board of Commissioners
RE:
Debra Holton
18204 Noah Raulerson Road, Sanderson, Florida
Install septic tank and drain field........................ .................................$5,500.00
Install new 4" well................................................................................$3,300.00
Remove large tree...................................... ..........................................$ 800.00
Tree is in the way of construction based on the property lines and set backs.
Balance................................................. $9,600.00
Contract extension for an additional 45 days. Delay due to boundary issues with
the survey.
Change order approved by:
date
Pending Business
PENDING BUSINESS ITEM
Courthouse HVAC conversion recommendation
PRIORITY
High
STATUS
Transportation Center Construction
High
In Progress
In Progress
START DATE
2/1/2014
DUE DATE
4/30/2015
07/01/2015
% COMPLETE
COMMENTS
75% Draft RFP for chiller system in process.
50% Work ongoing. Building scheduled for delivery mid-February.
Policy changes priortized and worked. First priority is mining.
Mining LDR changes scheduled for February LPA hearing.
LDR Revisions
High
In Progress
05/06/2014
10/01/2014
75%
Purchasing Policy Revisions
Utility Audit
Normal
Normal
In Progress
In Progress
11/18/2014
08/19/2014
01/31/2015
09/16/2014
Determine if 1998 policy needs to be updated. Tentatively
25% scheduled for 2nd meeting in February.
50% Awaiting RFP responses.
MEMORANDUM
TO:
Board of County Commissioners
FROM:
CJ Thompson, County Manager
RE:
Light Usage at Recreational Fields
DATE:
December 12, 2013
The use of the lights at the ball fields has been a constant problem for the past several years. To
ensure consistency, fairness and transparency for all of those involved, the process for reserving
the fields and using the lights is being updated. The following process will be used beginning
January 6, 2014.
1. Rates will remain at $10/hr/field.
a. Reservations require a one hour minimum. Additional time can be reserved in
half hour increments.
2. Upon payment, teams will be added to the calendar reserving the field of their choosing.
a. Teams may schedule as far out in advance as they wish as long as payment is
received at the time of scheduling.
b. All teams will provide an email address that will serve as the official point of
contact for their team.
3. Locks on every field will be changed each Monday morning.
4. Teams who are listed on the schedule for that week will be notified by email of the
combination for their field.
5. Cancelations due to weather must be reported within 24 hours and an additional
reservation date may be granted or a refund issued.
Note: Little League maintains preference for fields during Little League season. This period will
begin once teams are selected through the end of the season. During this time, Wednesday nights
will be the only day available for reservation.
Aggregated Data
Baker Co Recreation Dept
Report as of: 1/21/2015 8:17:23 AM
Generated by: Jeff Simmons
Aggregated Data for the period of: Jan 2014 - Dec 2014
Month
No. of Accounts
Dec 2014
Nov 2014
Oct 2014
Sep 2014
Aug 2014
Jul 2014
Jun 2014
May 2014
Apr 2014
Mar 2014
Feb 2014
Jan 2014
9
9
9
9
9
9
9
8
8
8
8
8
AVERAGE
TOTAL
KWH / DAY
KWH / MNTH
Avg Energy
Only Cents /
Avg Overall
Cents / KWH
KWD / Month
Total Bill Amount
7,083
5,972
5,219
6,256
7,817
8,568
7,293
7,318
6,597
11,574
11,912
6,388
231
200
180
196
261
281
282
244
225
389
398
205
18.42
19.69
21.23
12.72
12.04
12.55
13.04
18.32
19.14
14.88
14.54
18.88
22.83
24.71
26.84
17.02
15.67
16.01
16.93
22.64
23.81
17.95
17.57
23.66
194
190
63
94
120
196
202
200
199
203
207
203
$
$
$
$
$
$
$
$
$
$
$
$
1,617.40
1,475.85
1,400.84
1,064.93
1,225.04
1,371.75
1,234.74
1,656.43
1,570.46
2,077.88
2,092.54
1,511.45
7,666
91,997
258
16.29
20.47
173
$
$
1,524.94
18,299.31
Aggregated Data for the period of: Jan 2013 - Dec 2013
Month
No. of Accounts
KWH / DAY
KWH / MNTH
Avg Energy
Only Cents /
Avg Overall
Cents / KWH
KWD / Month
Total Bill Amount
Dec 2013
Nov 2013
Oct 2013
Sep 2013
Aug 2013
Jul 2013
Jun 2013
May 2013
Apr 2013
Mar 2013
Feb 2013
Jan 2013
8
8
8
8
8
8
8
8
8
8
8
8
8,392
8,436
4,332
6,896
6,689
8,094
8,338
8,519
8,627
12,973
7,898
4,803
263
291
149
210
223
261
278
284
270
463
264
146
16.42
16.32
22.66
11.96
11.99
11.92
11.99
16.66
16.16
13.93
16.17
13.49
20.30
20.18
29.20
15.96
16.07
15.51
15.51
20.53
19.96
16.82
20.19
18.84
186
205
178
182
173
172
199
209
202
187
185
124
$
$
$
$
$
$
$
$
$
$
$
$
1,703.22
1,702.60
1,264.97
1,100.29
1,074.73
1,255.03
1,293.20
1,749.05
1,721.52
2,181.65
1,594.92
904.97
AVERAGE
TOTAL
8
7,833
93,997
258
14.97
19.09
184
$
$
1,462.18
17,546.15
2013
Increase or
Decrease
CHANGE
ENERGY USAGE - 12 Month Comparison
2014
%CHANGE
91,997
93,997
Decrease
(2,000)
-2.17%
7,666
7,833
Decrease
(167)
-2.17%
Avg. KWH / Day
258
258
Decrease
(1)
-0.35%
Avg. KWD / Month
173
184
Increase
(11)
-6.33%
Total KWH Consumption
Avg. KWH / Month
BILLING DATA - 12 Month Comparison
2014
2013
Increase or
Decrease
CHANGE
%CHANGE
Average Monthly Bill Amount
$
1,524.94 $ 1,462.18
Increase
$
62.76
4.12%
Total Yearly Bill Amount
$
18,299.31 $ 17,546.15
Increase
$
753.16
4.12%
Page 1 of 1
Generated by: Jeff Simmons
Report as of: 1/21/2015 8:55:20 AM
Data Summary
Energy and Billing Data
A
DATE
B
DAYS
C
KWH/MNTH
D
KWH/DAY
E
OVERALL
CENTS/KWH
F
EFF CENTS/KWH
G
H
EFF DOLLARS/KWD ACTUAL/MAX KWD
I
% L.F. MAX
J
MISC CHARGES
K
NON UTILITY TAXES
**
L
BASE ELEC AMOUNT
M
TOTAL BILL AMOUNT *
1/15/2015
31
0
0
807.00
0.00
0.00
0
0.00
$0.00
$0.61
$7.46
$8.07
12/15/2014
31
0
0
807.00
0.00
0.00
0
0.00
$0.00
$0.61
$7.46
$8.07
11/14/2014
30
0
0
807.00
0.00
0.00
0
0.00
$0.00
$0.61
$7.46
$8.07
10/15/2014
29
0
0
807.00
0.00
0.00
0
0.00
$0.00
$0.61
$7.46
$8.07
9/16/2014
32
0
0
807.00
0.00
0.00
0
0.00
$0.00
$0.61
$7.46
$8.07
8/15/2014
30
252
8
13.75
12.68
0.00
0
0.00
$0.00
$2.64
$32.00
$34.64
7/16/2014
30
575
19
11.94
11.00
0.00
0
0.00
$0.00
$5.24
$63.43
$68.67
6/16/2014
32
45
1
28.49
26.39
0.00
0
0.00
$0.00
$0.97
$11.85
$12.82
5/15/2014
30
0
0
807.00
0.00
0.00
0
0.00
$0.00
$0.61
$7.46
$8.07
4/15/2014
29
0
0
807.00
0.00
0.00
0
0.00
$0.00
$0.61
$7.46
$8.07
3/17/2014
30
0
0
772.00
0.00
0.00
0
0.00
$0.00
$0.59
$7.13
$7.72
2/15/2014
30
0
0
773.00
0.00
0.00
0
0.00
$0.00
$0.60
$7.13
$7.73
872
29
$0.00
$14.31
$173.76
$188.07
Sum
Avg
30
73
2
604.02
4.17
0.00
0
0.00
$0.00
$1.19
$14.48
15.67
1/16/2014
31
0
0
773.00
0.00
0.00
0
0.00
$0.00
$0.60
$7.13
$7.73
12/16/2013
32
0
0
773.00
0.00
0.00
0
0.00
$0.00
$0.60
$7.13
$7.73
11/14/2013
29
0
0
773.00
0.00
0.00
0
0.00
$0.00
$0.60
$7.13
$7.73
10/16/2013
29
0
0
773.00
0.00
0.00
0
0.00
$0.00
$0.60
$7.13
$7.73
9/17/2013
33
183
6
14.10
12.77
0.00
0
0.00
$0.00
$2.01
$23.80
$25.81
8/15/2013
30
371
12
12.01
10.82
0.00
0
0.00
$0.00
$3.47
$41.07
$44.54
7/16/2013
31
165
5
14.61
13.19
0.00
0
0.00
$0.00
$1.88
$22.22
$24.10
6/15/2013
30
54
2
24.24
21.98
0.00
0
0.00
$0.00
$1.02
$12.07
$13.09
5/16/2013
30
0
0
773.00
0.00
0.00
0
0.00
$0.00
$0.60
$7.13
$7.73
4/16/2013
32
13
0
67.46
61.56
0.00
0
0.00
$0.00
$0.69
$8.08
$8.77
3/15/2013
28
0
0
749.00
0.00
0.00
0
0.00
$0.00
$0.60
$6.89
$7.49
2/15/2013
30
22
1
43.82
40.00
0.00
0
0.00
$0.00
$0.77
$8.87
$9.64
808
26
$0.00
$13.44
$158.65
$172.09
67
2
399.19
$0.00
$1.12
$13.22
$14.34
D
KWH/DAY
E
OVERALL
CENTS/KWH
J
MISC CHARGES
K
NON UTILITY TAXES
**
L
BASE ELEC AMOUNT
M
TOTAL BILL AMOUNT *
Sum
Avg
30
A
DATE
B
DAYS
C
KWH/MNTH
13.36
F
EFF CENTS/KWH
0.00
G
H
EFF DOLLARS/KWD ACTUAL/MAX KWD
GENERAL INFORMATION
CUSTOMER DATA
0
0.00
I
% L.F. MAX
12 MONTH COMPARISON
ACCOUNT DATA
CURRENT MONTHS TO PREVIOUS MONTHS COMPARISON ***
THIS YEAR
LAST YEAR
INC/DEC/NC
CHANGE
%CHANGE
Address
25 N 8TH ST # VOLLYBL CT
Account Manager
Jeff Simmons
Total KWH Consumption
872
808
INCREASE
64
7.92
City
MACCLENNY
Account Manager Phone #
386-754-2014
Avg. KWH / Month
73
67
INCREASE
6
8.96
State
FL
Account Name
BAKER COUNTY BOARD OF COUNTY
COMMISSIONERS
Avg. KWH / Day
2
2
NO CHANGE
0
21.00
Zip Code
32063
Account Number
7647081590
Primary Contact
Premise Number
181666134
Phone Number
Meter Number
AC11042
Email
Rate Code
68
Rate Description
GS-1
Account Active Since
3/19/2004
ELECTRIC SERVICE DATA
FACILITY DATA
TLN#
2898467830
Air Cond. Sq. Ft.
0
Preferred Feeder
300963
Total Sq. Ft
0
Cur Mth ELE $ / Sq. Ft.
0.00
12 M.O.E $ / Sq. Ft.
0.00
Emergency Feeder
Substation
MACCLENNY
Service Voltage
SIC Code
Control KWD
SIC Description
“** GROSS RECEIPTS TAX, FRANCHISE CHARGE, MUNICIPAL TAX, FLORIDA SALES TAX, OPT. SALES TAX
“*** COMPARISON DATA HAS BEEN ROUNDED”
Avg. On-Peak KWH
0
0
NO CHANGE
0
% On-Peak KWH
0.00
0.00
NO CHANGE
0.00
On-Peak Energy Charge (Cents/KWH)
0.00
0.00
NO CHANGE
0.00
Off-Peak Energy Charge (Cents/KWH)
0.00
0.00
NO CHANGE
0.00
Avg. KWD / Month
0.00
0.00
NO CHANGE
0.00
On-Peak KWD
0.00
0.00
NO CHANGE
0.00
On-Peak $ / KWD
0.00
0.00
NO CHANGE
0.00
Max KWD
0.00
0.00
NO CHANGE
0.00
Avg. % Load Factor
0.00
0.00
NO CHANGE
0.00
Billing Data
Avg. Monthly Non-Utility Taxes
$1.19
$1.12
INCREASE
$0.07
6.25
Tot. Yearly Non-Utility Taxes
$14.31
$13.44
INCREASE
$0.87
6.47
Avg. Monthly Base Elect Amt
$14.48
$13.22
INCREASE
$1.26
9.53
Tot. Yearly Base Elect Amt
$173.76
$158.65
INCREASE
$15.11
9.52
Avg. Monthly Tot. Bill Amt
$15.67
$14.34
INCREASE
$1.33
9.27
Tot. Yearly Bill Amt
$188.07
$172.09
INCREASE
$15.98
9.29
Generated by: Jeff Simmons
Report as of: 1/21/2015 8:48:41 AM
Data Summary
Energy and Billing Data
A
DATE
B
DAYS
C
KWH/MNTH
D
KWH/DAY
E
OVERALL
CENTS/KWH
F
EFF CENTS/KWH
G
H
EFF DOLLARS/KWD ACTUAL/MAX KWD
I
% L.F. MAX
J
MISC CHARGES
K
NON UTILITY TAXES
**
L
BASE ELEC AMOUNT
M
TOTAL BILL AMOUNT *
1/14/2015
33
649
20
11.66
10.89
0.00
0
0.00
$0.00
$5.77
$69.91
$75.68
12/12/2014
29
627
22
11.81
10.89
0.00
0
0.00
$0.00
$5.64
$68.40
$74.04
11/13/2014
30
384
13
12.62
11.65
0.00
0
0.00
$0.00
$3.70
$44.77
$48.47
10/14/2014
29
336
12
12.92
11.93
0.00
0
0.00
$0.00
$3.31
$40.10
$43.41
9/15/2014
32
0
0
807.00
0.00
0.00
0
0.00
$0.00
$0.61
$7.46
$8.07
8/14/2014
30
0
0
807.00
0.00
0.00
0
0.00
$0.00
$0.61
$7.46
$8.07
7/15/2014
32
125
4
17.01
15.71
0.00
0
0.00
$0.00
$1.62
$19.64
$21.26
6/13/2014
30
358
12
12.80
11.80
0.00
0
0.00
$0.00
$3.50
$42.32
$45.82
5/14/2014
30
596
20
11.89
10.96
0.00
0
0.00
$0.00
$5.41
$65.47
$70.88
4/14/2014
31
825
27
11.52
10.61
0.00
0
0.00
$0.00
$7.25
$87.76
$95.01
3/14/2014
28
1,317
47
11.01
10.13
0.00
0
0.00
$0.00
$11.05
$133.93
$144.98
2/14/2014
30
11.58
10.70
0.00
0
0.00
$0.00
$5.87
$69.31
$75.18
$0.00
$54.34
$656.53
$710.87
Sum
649
22
5,866
197
Avg
30
489
16
144.90
9.61
0.00
0
0.00
$0.00
$4.53
$54.71
59.24
1/15/2014
33
498
15
11.95
11.04
0.00
0
0.00
$0.00
$4.64
$54.85
$59.49
12/13/2013
30
749
25
10.91
9.86
0.00
0
0.00
$0.00
$6.37
$75.31
$81.68
11/13/2013
29
398
14
11.82
10.69
0.00
0
0.00
$0.00
$3.67
$43.36
$47.03
10/15/2013
29
308
11
12.38
11.20
0.00
0
0.00
$0.00
$2.97
$35.16
$38.13
9/16/2013
33
220
7
13.39
12.12
0.00
0
0.00
$0.00
$2.30
$27.15
$29.45
8/14/2013
30
62
2
22.39
20.29
0.00
0
0.00
$0.00
$1.08
$12.80
$13.88
7/15/2013
31
1,215
39
10.56
9.50
0.00
0
0.00
$0.00
$10.00
$118.27
$128.27
6/14/2013
30
748
25
10.96
9.87
0.00
0
0.00
$0.00
$6.40
$75.56
$81.96
5/15/2013
30
722
24
10.99
9.90
0.00
0
0.00
$0.00
$6.20
$73.17
$79.37
4/15/2013
32
1,669
52
10.36
9.32
0.00
0
0.00
$0.00
$13.49
$159.44
$172.93
3/14/2013
28
1,934
69
10.31
9.28
0.00
0
0.00
$0.00
$15.82
$183.67
$199.49
2/14/2013
30
630
21
11.00
10.00
0.00
0
0.00
$0.00
$5.50
$63.82
$69.32
9,153
304
$0.00
$78.44
$922.56
$1,001.00
763
25
12.25
$0.00
$6.54
$76.88
$83.42
D
KWH/DAY
E
OVERALL
CENTS/KWH
J
MISC CHARGES
K
NON UTILITY TAXES
**
L
BASE ELEC AMOUNT
M
TOTAL BILL AMOUNT *
Sum
Avg
30
A
DATE
B
DAYS
C
KWH/MNTH
11.09
F
EFF CENTS/KWH
0.00
G
H
EFF DOLLARS/KWD ACTUAL/MAX KWD
GENERAL INFORMATION
CUSTOMER DATA
0
12 MONTH COMPARISON
LAST YEAR
INC/DEC/NC
CHANGE
%CHANGE
5,866
9,153
DECREASE
(3,287)
(35.91)
Avg. KWH / Month
489
763
DECREASE
(274)
(35.91)
Avg. KWH / Day
16
25
DECREASE
(9)
(34.44)
Avg. On-Peak KWH
0
0
NO CHANGE
0
% On-Peak KWH
0.00
0.00
NO CHANGE
0.00
On-Peak Energy Charge (Cents/KWH)
0.00
0.00
NO CHANGE
0.00
Off-Peak Energy Charge (Cents/KWH)
0.00
0.00
NO CHANGE
0.00
Avg. KWD / Month
0.00
0.00
NO CHANGE
0.00
On-Peak KWD
0.00
0.00
NO CHANGE
0.00
On-Peak $ / KWD
0.00
0.00
NO CHANGE
0.00
Max KWD
0.00
0.00
NO CHANGE
0.00
Avg. % Load Factor
0.00
0.00
NO CHANGE
0.00
Account Manager
Jeff Simmons
Total KWH Consumption
City
MACCLENNY
Account Manager Phone #
386-754-2014
State
FL
Account Name
BAKER COUNTY BOARD OF COUNTY
COMMISSIONERS
Account Number
0752158113
Primary Contact
32063
Premise Number
846831649
Phone Number
Meter Number
AC11093
Email
Rate Code
68
Rate Description
GS-1
Account Active Since
2/8/2002
ELECTRIC SERVICE DATA
FACILITY DATA
TLN#
2898592250
Air Cond. Sq. Ft.
0
Preferred Feeder
300963
Total Sq. Ft
0
Cur Mth ELE $ / Sq. Ft.
0.00
12 M.O.E $ / Sq. Ft.
0.00
Service Voltage
SIC Code
7996
Control KWD
SIC Description
RECREATION-AMUSEMENT PARKS
Emergency Feeder
MACCLENNY
“** GROSS RECEIPTS TAX, FRANCHISE CHARGE, MUNICIPAL TAX, FLORIDA SALES TAX, OPT. SALES TAX
“*** COMPARISON DATA HAS BEEN ROUNDED”
CURRENT MONTHS TO PREVIOUS MONTHS COMPARISON ***
THIS YEAR
480 6TH ST
Substation
I
% L.F. MAX
ACCOUNT DATA
Address
Zip Code
0.00
Billing Data
Avg. Monthly Non-Utility Taxes
$4.53
$6.54
DECREASE
($2.01)
(30.73)
Tot. Yearly Non-Utility Taxes
$54.34
$78.44
DECREASE
($24.10)
(30.72)
Avg. Monthly Base Elect Amt
$54.71
$76.88
DECREASE
($22.17)
(28.84)
Tot. Yearly Base Elect Amt
$656.53
$922.56
DECREASE
($266.03)
(28.84)
Avg. Monthly Tot. Bill Amt
$59.24
$83.42
DECREASE
($24.18)
(28.99)
Tot. Yearly Bill Amt
$710.87
$1,001.00
DECREASE
($290.13)
(28.98)
Generated by: Jeff Simmons
Report as of: 1/21/2015 8:57:48 AM
Data Summary
Energy and Billing Data
A
DATE
B
DAYS
C
KWH/MNTH
D
KWH/DAY
E
OVERALL
CENTS/KWH
F
EFF CENTS/KWH
G
H
EFF DOLLARS/KWD ACTUAL/MAX KWD
I
% L.F. MAX
J
MISC CHARGES
K
NON UTILITY TAXES
**
L
BASE ELEC AMOUNT
M
TOTAL BILL AMOUNT *
$107.04
1/14/2015
33
950
29
11.27
10.52
0.00
0
0.00
$0.00
$8.17
$98.87
12/12/2014
29
854
29
11.46
10.58
0.00
0
0.00
$0.00
$7.47
$90.44
$97.91
11/13/2014
30
995
33
11.33
10.45
0.00
0
0.00
$0.00
$8.60
$104.15
$112.75
10/14/2014
29
1,203
41
11.19
10.32
0.00
0
0.00
$0.00
$10.27
$124.35
$134.62
9/15/2014
32
1,589
50
11.03
10.17
0.00
0
0.00
$0.00
$13.36
$161.86
$175.22
8/14/2014
30
1,567
52
11.06
10.18
0.00
0
0.00
$0.00
$13.21
$160.03
$173.24
7/15/2014
32
1,868
58
10.97
10.10
0.00
0
0.00
$0.00
$15.63
$189.33
$204.96
6/13/2014
8
562
70
10.92
10.05
0.00
0
0.00
$0.00
$4.68
$56.71
$61.39
9,588
363
$0.00
$81.39
$985.74
$1,067.13
$0.00
$10.17
$0.00
$0.00$0.00
$0.00
$0.00
$0.00
$0.00 $0.00
$0.00$0.00
$0.00
$0.00
$0.00
$0.00 $0.00
Sum
Avg
28
Sum
Sum
Avg
Avg
A
A
DATE
DATE
0
0
B
DAYS
1,198
45
0
0 0
0
0
0
0 0
0
0
B
C
D
DAYS C
KWH/MNTH
KWH/MNTH
KWH/DAY
11.15
0.00
10.30
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
0
0.00 0
$0.00
$0.00
E
D
F
G
H
I
G
H
I
J
E
F OVERALL
K
KWH/DAY
EFF CENTS/KWH
EFF DOLLARS/KWD
ACTUAL/MAX
KWD
% L.F. MAX
EFF-ON-PK-ENRGEFF-OFF-PK-ENRGOVERALL
ACTUAL/MAX
ON-PK KWH % ON-PKCENTS/KWH
KWH
ON-PK KWD
CHRG CENTS/KWH
CHRG CENTS/KWH
CENTS/KWH
KWD
GENERAL INFORMATION
CUSTOMER DATA
0
12 MONTH COMPARISON
K
LJ
M UTILITY TAXES
N
NON
EFF-ON-PK
MISC
CHARGES % L.F.
** MISC
DEM CHG $ /
MAX
CHARGES
KWD
133.39
M
O L
P
Q
BASE
ELEC AMOUNT
TOTAL BILLTOTAL
AMOUNT
NON UTILITY
BASE ELECT
BILL*
TAXES**
AMOUNT
AMOUNT*
CURRENT MONTHS TO PREVIOUS MONTHS COMPARISON ***
THIS YEAR
LAST YEAR
INC/DEC/NC
CHANGE
Address
480 6TH ST #SFTBL
Account Manager
Jeff Simmons
Total KWH Consumption
9,588
0
INCREASE
9,588
City
MACCLENNY
Account Manager Phone #
386-754-2014
Avg. KWH / Month
1,198
0
INCREASE
1,198
State
FL
Account Name
BAKER COUNTY BOARD OF COUNTY
COMMISSIONERS
Avg. KWH / Day
45
0
INCREASE
45
Avg. On-Peak KWH
0
0
NO CHANGE
0
% On-Peak KWH
0.00
0.00
NO CHANGE
0.00
On-Peak Energy Charge (Cents/KWH)
0.00
0.00
NO CHANGE
0.00
Off-Peak Energy Charge (Cents/KWH)
0.00
0.00
NO CHANGE
0.00
Avg. KWD / Month
0.00
0.00
NO CHANGE
0.00
On-Peak KWD
0.00
0.00
NO CHANGE
0.00
On-Peak $ / KWD
0.00
0.00
NO CHANGE
0.00
Max KWD
0.00
NO CHANGE
0.00
Avg. % Load Factor
0.00
0.00
NO CHANGE
0.00
Avg. Monthly Non-Utility Taxes
$10.17
$0.00
INCREASE
$10.17
Tot. Yearly Non-Utility Taxes
$81.39
Avg. Monthly Base Elect Amt
$123.22
Tot. Yearly Base Elect Amt
$985.74
Avg. Monthly Tot. Bill Amt
$133.39
Zip Code
ACCOUNT DATA
0.00
$123.22
32063
Account Number
8084228439
Primary Contact
Premise Number
184091941
Phone Number
Meter Number
AC11095
Email
Rate Code
68
Rate Description
GS-1
Account Active Since
6/5/2014
ELECTRIC SERVICE DATA
FACILITY DATA
TLN#
2898592250
Air Cond. Sq. Ft.
0
Preferred Feeder
300963
Total Sq. Ft
0
Cur Mth ELE $ / Sq. Ft.
0.00
12 M.O.E $ / Sq. Ft.
0.00
Service Voltage
SIC Code
5699
Control KWD
SIC Description
APPAREL-MISC APPAREL & ACCESSO
Emergency Feeder
Substation
MACCLENNY
“** GROSS RECEIPTS TAX, FRANCHISE CHARGE, MUNICIPAL TAX, FLORIDA SALES TAX, OPT. SALES TAX
“*** COMPARISON DATA HAS BEEN ROUNDED”
Billing Data
Tot. Yearly Bill Amt
$1,067.13
$0.00
$0.00
INCREASE
$81.39
INCREASE
$123.22
INCREASE
$985.74
INCREASE
$133.39
INCREASE
$1,067.13
%CHANGE
Generated by: Jeff Simmons
Report as of: 1/21/2015 9:00:59 AM
Data Summary
Energy and Billing Data
A
DATE
B
DAYS
C
KWH/MNTH
D
KWH/DAY
E
OVERALL
CENTS/KWH
F
EFF CENTS/KWH
G
H
EFF DOLLARS/KWD ACTUAL/MAX KWD
I
% L.F. MAX
J
MISC CHARGES
K
NON UTILITY TAXES
**
L
BASE ELEC AMOUNT
M
TOTAL BILL AMOUNT *
1/15/2015
31
0
0
807.00
0.00
0.00
0
0.00
$0.00
$0.61
$7.46
$8.07
12/15/2014
31
0
0
807.00
0.00
0.00
0
0.00
$0.00
$0.61
$7.46
$8.07
11/14/2014
30
0
0
807.00
0.00
0.00
0
0.00
$0.00
$0.61
$7.46
$8.07
10/15/2014
29
0
0
807.00
0.00
0.00
0
0.00
$0.00
$0.61
$7.46
$8.07
9/16/2014
32
0
0
807.00
0.00
0.00
0
0.00
$0.00
$0.61
$7.46
$8.07
8/15/2014
30
0
0
807.00
0.00
0.00
0
0.00
$0.00
$0.61
$7.46
$8.07
7/16/2014
30
0
0
807.00
0.00
0.00
0
0.00
$0.00
$0.61
$7.46
$8.07
6/16/2014
32
0
0
807.00
0.00
0.00
0
0.00
$0.00
$0.61
$7.46
$8.07
5/15/2014
30
0
0
807.00
0.00
0.00
0
0.00
$0.00
$0.61
$7.46
$8.07
4/15/2014
29
0
0
807.00
0.00
0.00
0
0.00
$0.00
$0.61
$7.46
$8.07
3/17/2014
30
0
0
772.00
0.00
0.00
0
0.00
$0.00
$0.59
$7.13
$7.72
2/15/2014
30
0
0
773.00
0.00
0.00
0
0.00
$0.00
$0.60
$7.13
$7.73
0
0
$0.00
$7.29
$88.86
$96.15
Sum
Avg
30
0
0
801.25
0.00
0.00
0
0.00
$0.00
$0.61
$7.40
8.01
1/16/2014
31
0
0
773.00
0.00
0.00
0
0.00
$0.00
$0.60
$7.13
$7.73
12/16/2013
32
0
0
773.00
0.00
0.00
0
0.00
$0.00
$0.60
$7.13
$7.73
11/14/2013
29
0
0
773.00
0.00
0.00
0
0.00
$0.00
$0.60
$7.13
$7.73
10/16/2013
29
0
0
773.00
0.00
0.00
0
0.00
$0.00
$0.60
$7.13
$7.73
9/17/2013
33
0
0
773.00
0.00
0.00
0
0.00
$0.00
$0.60
$7.13
$7.73
8/15/2013
30
0
0
773.00
0.00
0.00
0
0.00
$0.00
$0.60
$7.13
$7.73
7/16/2013
31
0
0
773.00
0.00
0.00
0
0.00
$0.00
$0.60
$7.13
$7.73
6/15/2013
30
0
0
773.00
0.00
0.00
0
0.00
$0.00
$0.60
$7.13
$7.73
5/16/2013
30
0
0
773.00
0.00
0.00
0
0.00
$0.00
$0.60
$7.13
$7.73
4/16/2013
32
0
0
748.00
0.00
0.00
0
0.00
$0.00
$0.59
$6.89
$7.48
3/15/2013
28
0
0
749.00
0.00
0.00
0
0.00
$0.00
$0.60
$6.89
$7.49
2/15/2013
30
0
0
749.00
0.00
0.00
0
0.00
$0.00
$0.60
$6.89
$7.49
0
0
$0.00
$7.19
$84.84
$92.03
0
0
766.92
$0.00
$0.60
$7.07
$7.67
D
KWH/DAY
E
OVERALL
CENTS/KWH
J
MISC CHARGES
K
NON UTILITY TAXES
**
L
BASE ELEC AMOUNT
M
TOTAL BILL AMOUNT *
Sum
Avg
30
A
DATE
B
DAYS
C
KWH/MNTH
0.00
F
EFF CENTS/KWH
0.00
G
H
EFF DOLLARS/KWD ACTUAL/MAX KWD
GENERAL INFORMATION
CUSTOMER DATA
0
0.00
I
% L.F. MAX
12 MONTH COMPARISON
CURRENT MONTHS TO PREVIOUS MONTHS COMPARISON ***
THIS YEAR
LAST YEAR
INC/DEC/NC
CHANGE
Address
BLAIR ST #ES SCOREBOARD
Account Manager
Jeff Simmons
Total KWH Consumption
0
0
NO CHANGE
0
City
MACCLENNY
Account Manager Phone #
386-754-2014
Avg. KWH / Month
0
0
NO CHANGE
0
State
FL
Account Name
BAKER COUNTY BOARD OF COUNTY
COMMISSIONERS
Avg. KWH / Day
0
0
NO CHANGE
0
Avg. On-Peak KWH
0
0
NO CHANGE
0
% On-Peak KWH
0.00
0.00
NO CHANGE
0.00
On-Peak Energy Charge (Cents/KWH)
0.00
0.00
NO CHANGE
0.00
Off-Peak Energy Charge (Cents/KWH)
0.00
0.00
NO CHANGE
0.00
Avg. KWD / Month
0.00
0.00
NO CHANGE
0.00
On-Peak KWD
0.00
0.00
NO CHANGE
0.00
On-Peak $ / KWD
0.00
0.00
NO CHANGE
0.00
Max KWD
0.00
0.00
NO CHANGE
0.00
Avg. % Load Factor
0.00
0.00
NO CHANGE
0.00
Avg. Monthly Non-Utility Taxes
$0.61
$0.60
INCREASE
$0.01
1.67
Tot. Yearly Non-Utility Taxes
$7.29
$7.19
INCREASE
$0.10
1.39
Avg. Monthly Base Elect Amt
$7.40
$7.07
INCREASE
$0.33
4.67
Tot. Yearly Base Elect Amt
$88.86
$84.84
INCREASE
$4.02
4.74
Avg. Monthly Tot. Bill Amt
$8.01
$7.67
INCREASE
$0.34
4.43
Tot. Yearly Bill Amt
$96.15
$92.03
INCREASE
$4.12
4.48
Zip Code
ACCOUNT DATA
32063
Account Number
8534516789
Primary Contact
Premise Number
365500
Phone Number
Meter Number
AC11054
Email
Rate Code
68
Rate Description
GS-1
Account Active Since
10/6/1971
ELECTRIC SERVICE DATA
FACILITY DATA
TLN#
2898560140
Air Cond. Sq. Ft.
0
Preferred Feeder
300963
Total Sq. Ft
0
Cur Mth ELE $ / Sq. Ft.
0.00
12 M.O.E $ / Sq. Ft.
0.00
Emergency Feeder
Substation
MACCLENNY
Service Voltage
SIC Code
Control KWD
SIC Description
“** GROSS RECEIPTS TAX, FRANCHISE CHARGE, MUNICIPAL TAX, FLORIDA SALES TAX, OPT. SALES TAX
“*** COMPARISON DATA HAS BEEN ROUNDED”
%CHANGE
Billing Data
Generated by: Jeff Simmons
Report as of: 1/21/2015 9:02:36 AM
Data Summary
Energy and Billing Data
A
DATE
B
DAYS
C
KWH/MNTH
D
KWH/DAY
E
OVERALL
CENTS/KWH
F
EFF CENTS/KWH
G
H
EFF DOLLARS/KWD ACTUAL/MAX KWD
I
% L.F. MAX
J
MISC CHARGES
K
NON UTILITY TAXES
**
L
BASE ELEC AMOUNT
M
TOTAL BILL AMOUNT *
1/15/2015
31
1,920
62
28.40
17.12
0.22
78
3.30
$193.34
$26.83
$518.39
$545.22
12/15/2014
31
3,000
97
22.60
14.90
0.16
159
2.50
$193.34
$36.97
$641.12
$678.09
11/14/2014
30
2,280
76
25.91
16.11
0.13
155
2.00
$193.34
$30.30
$560.39
$590.69
10/15/2014
29
1,200
41
38.30
20.62
0.49
28
6.20
$193.34
$20.31
$439.33
$459.64
9/16/2014
32
1,320
41
35.92
19.75
0.25
59
2.90
$193.34
$21.42
$452.78
$474.20
8/15/2014
30
1,920
64
28.58
17.05
0.21
85
3.10
$193.34
$27.11
$521.61
$548.72
7/16/2014
30
2,880
96
23.13
15.07
0.15
161
2.50
$193.34
$36.06
$630.02
$666.08
6/16/2014
32
3,480
109
21.25
14.38
0.17
167
2.70
$193.34
$41.64
$697.79
$739.43
5/15/2014
30
4,080
136
19.91
13.90
0.19
165
3.40
$193.34
$47.22
$765.26
$812.48
4/15/2014
29
3,720
128
20.66
14.17
0.18
164
3.30
$193.34
$43.86
$724.63
$768.49
3/17/2014
30
6,960
232
16.47
12.49
0.29
168
5.80
$193.34
$72.70
$1,073.87
$1,146.57
2/15/2014
30
16.53
12.58
0.27
172
5.30
Sum
6,600
220
39,360
1,302
$193.34
$70.05
$1,021.23
$1,091.28
$2,320.08
$474.47
$8,046.42
$8,520.89
Avg
30
3,280
109
24.80
15.68
0.23
130
3.58
$193.34
$39.54
$670.54
710.07
1/16/2014
31
3,240
105
21.39
14.30
0.16
168
2.60
$193.34
$38.98
$654.03
$693.01
12/16/2013
32
5,520
172
17.19
12.25
0.38
151
4.80
$193.34
$58.95
$890.07
$949.02
11/14/2013
29
5,520
190
17.19
12.25
0.34
170
4.70
$193.34
$58.95
$890.07
$949.02
10/16/2013
29
1,800
62
28.76
16.24
0.18
143
1.80
$193.34
$25.30
$492.36
$517.66
9/17/2013
33
3,000
91
21.89
13.87
0.24
147
2.60
$193.34
$36.16
$620.65
$656.81
8/15/2013
30
2,520
84
24.05
14.56
0.23
138
2.50
$193.34
$32.20
$573.90
$606.10
7/16/2013
31
3,720
120
20.10
13.20
0.31
137
3.60
$193.34
$43.24
$704.36
$747.60
6/15/2013
30
4,440
148
18.75
12.73
0.30
164
3.80
$193.34
$49.86
$782.64
$832.50
5/16/2013
30
5,520
184
17.39
12.26
0.34
173
4.40
$193.34
$59.80
$900.17
$959.97
4/16/2013
32
4,320
135
18.80
12.66
0.28
166
3.40
$193.34
$48.27
$763.82
$812.09
3/15/2013
28
7,320
261
15.92
11.70
0.49
151
7.20
$193.34
$77.12
$1,088.45
$1,165.57
2/15/2013
30
18.76
12.78
0.30
150
3.80
Sum
Avg
30
A
DATE
B
DAYS
4,080
136
51,000
1,689
4,250
141
20.02
D
KWH/DAY
E
OVERALL
CENTS/KWH
C
KWH/MNTH
13.23
F
EFF CENTS/KWH
0.30
G
H
EFF DOLLARS/KWD ACTUAL/MAX KWD
GENERAL INFORMATION
CUSTOMER DATA
155
$193.34
$45.39
$720.17
$765.56
$2,320.08
$574.22
$9,080.69
$9,654.91
$193.34
$47.85
$756.72
$804.58
J
MISC CHARGES
K
NON UTILITY TAXES
**
L
BASE ELEC AMOUNT
M
TOTAL BILL AMOUNT *
3.77
I
% L.F. MAX
12 MONTH COMPARISON
CURRENT MONTHS TO PREVIOUS MONTHS COMPARISON ***
THIS YEAR
LAST YEAR
INC/DEC/NC
CHANGE
%CHANGE
Address
BLAIR ST #KNABB SPTS CMPLX
Account Manager
Jeff Simmons
Total KWH Consumption
39,360
51,000
DECREASE
(11,640)
(22.82)
City
MACCLENNY
Account Manager Phone #
386-754-2014
Avg. KWH / Month
3,280
4,250
DECREASE
(970)
(22.82)
State
FL
Account Name
BAKER COUNTY BOARD OF COUNTY
COMMISSIONERS
Avg. KWH / Day
109
141
DECREASE
(32)
(23.03)
0
0
NO CHANGE
0
% On-Peak KWH
0.00
0.00
NO CHANGE
0.00
On-Peak Energy Charge (Cents/KWH)
0.00
0.00
NO CHANGE
0.00
Off-Peak Energy Charge (Cents/KWH)
0.00
0.00
NO CHANGE
0.00
130.08
154.83
DECREASE
(24.75)
0.00
0.00
NO CHANGE
0.00
Zip Code
ACCOUNT DATA
Account Number
8535512704
Primary Contact
32063
Premise Number
365501
Phone Number
Meter Number
RY0595H
Email
Rate Code
19
Rate Description
OS-2
Account Active Since
6/1/1972
ELECTRIC SERVICE DATA
FACILITY DATA
TLN#
2898562080
Air Cond. Sq. Ft.
0
Preferred Feeder
300963
Total Sq. Ft
0
Cur Mth ELE $ / Sq. Ft.
0.00
12 M.O.E $ / Sq. Ft.
0.00
Emergency Feeder
Substation
MACCLENNY
Service Voltage
SIC Code
Control KWD
SIC Description
Avg. On-Peak KWH
Avg. KWD / Month
On-Peak KWD
On-Peak $ / KWD
Max KWD
“** GROSS RECEIPTS TAX, FRANCHISE CHARGE, MUNICIPAL TAX, FLORIDA SALES TAX, OPT. SALES TAX
“*** COMPARISON DATA HAS BEEN ROUNDED”
Avg. % Load Factor
(15.99)
0.00
0.00
NO CHANGE
0.00
172.00
173.00
DECREASE
(1.00)
(0.58)
3.58
3.77
DECREASE
(0.19)
(5.04)
Billing Data
Avg. Monthly Non-Utility Taxes
$39.54
$47.85
DECREASE
($8.31)
(17.37)
Tot. Yearly Non-Utility Taxes
$474.47
$574.22
DECREASE
($99.75)
(17.37)
Avg. Monthly Base Elect Amt
$670.54
$756.72
DECREASE
($86.18)
(11.39)
Tot. Yearly Base Elect Amt
$8,046.42
$9,080.69
DECREASE
($1,034.27)
(11.39)
Avg. Monthly Tot. Bill Amt
$903.41
$997.92
DECREASE
($94.51)
(9.47)
$10,840.97
$11,974.99
DECREASE
($1,134.02)
(9.47)
Tot. Yearly Bill Amt
Generated by: Jeff Simmons
Report as of: 1/21/2015 9:04:14 AM
Data Summary
Energy and Billing Data
A
DATE
B
DAYS
C
KWH/MNTH
D
KWH/DAY
E
OVERALL
CENTS/KWH
F
EFF CENTS/KWH
G
H
EFF DOLLARS/KWD ACTUAL/MAX KWD
I
% L.F. MAX
J
MISC CHARGES
K
NON UTILITY TAXES
**
L
BASE ELEC AMOUNT
M
TOTAL BILL AMOUNT *
1/15/2015
31
572
18
11.83
11.05
0.00
0
0.00
$0.00
$5.16
$62.50
$67.66
12/15/2014
31
546
18
12.00
11.07
0.00
0
0.00
$0.00
$4.99
$60.51
$65.50
11/14/2014
30
383
13
12.63
11.66
0.00
0
0.00
$0.00
$3.69
$44.68
$48.37
10/15/2014
29
814
28
11.51
10.62
0.00
0
0.00
$0.00
$7.15
$86.54
$93.69
9/16/2014
32
1,037
32
11.30
10.42
0.00
0
0.00
$0.00
$8.94
$108.23
$117.17
8/15/2014
30
979
33
11.36
10.46
0.00
0
0.00
$0.00
$8.49
$102.77
$111.26
7/16/2014
30
1,068
36
11.30
10.40
0.00
0
0.00
$0.00
$9.20
$111.44
$120.64
6/16/2014
32
818
26
11.53
10.61
0.00
0
0.00
$0.00
$7.19
$87.10
$94.29
5/15/2014
30
785
26
11.57
10.65
0.00
0
0.00
$0.00
$6.92
$83.87
$90.79
4/15/2014
29
458
16
12.30
11.34
0.00
0
0.00
$0.00
$4.29
$52.04
$56.33
3/17/2014
30
687
23
11.55
10.63
0.00
0
0.00
$0.00
$6.05
$73.27
$79.32
2/15/2014
30
949
32
11.21
10.35
0.00
0
0.00
$0.00
$8.29
$98.06
$106.35
$1,051.37
Sum
9,096
300
$0.00
$80.36
$971.01
Avg
30
758
25
11.67
10.77
0.00
0
0.00
$0.00
$6.70
$80.92
87.61
1/16/2014
31
598
19
11.69
10.80
0.00
0
0.00
$0.00
$5.45
$64.43
$69.88
12/16/2013
32
366
11
11.99
10.85
0.00
0
0.00
$0.00
$3.43
$40.44
$43.87
11/14/2013
29
501
17
11.42
10.32
0.00
0
0.00
$0.00
$4.46
$52.73
$57.19
10/16/2013
29
688
24
11.00
9.94
0.00
0
0.00
$0.00
$5.90
$69.76
$75.66
9/17/2013
33
1,009
31
10.64
9.62
0.00
0
0.00
$0.00
$8.38
$98.99
$107.37
8/15/2013
30
992
33
10.70
9.63
0.00
0
0.00
$0.00
$8.28
$97.86
$106.14
7/16/2013
31
1,012
33
10.69
9.62
0.00
0
0.00
$0.00
$8.44
$99.70
$108.14
6/15/2013
30
935
31
10.75
9.67
0.00
0
0.00
$0.00
$7.84
$92.65
$100.49
5/16/2013
30
553
18
11.32
10.20
0.00
0
0.00
$0.00
$4.88
$57.73
$62.61
4/16/2013
32
748
23
10.91
9.83
0.00
0
0.00
$0.00
$6.37
$75.27
$81.64
3/15/2013
28
918
33
10.74
9.67
0.00
0
0.00
$0.00
$7.82
$90.80
$98.62
2/15/2013
30
885
30
10.66
9.69
0.00
0
0.00
$0.00
$7.49
$86.86
$94.35
9,205
303
$0.00
$78.74
$927.22
$1,005.96
767
25
11.04
$0.00
$6.56
$77.27
$83.83
D
KWH/DAY
E
OVERALL
CENTS/KWH
J
MISC CHARGES
K
NON UTILITY TAXES
**
L
BASE ELEC AMOUNT
M
TOTAL BILL AMOUNT *
Sum
Avg
30
A
DATE
B
DAYS
C
KWH/MNTH
9.99
F
EFF CENTS/KWH
0.00
G
H
EFF DOLLARS/KWD ACTUAL/MAX KWD
GENERAL INFORMATION
CUSTOMER DATA
0
12 MONTH COMPARISON
LAST YEAR
INC/DEC/NC
CHANGE
%CHANGE
9,096
9,205
DECREASE
(109)
(1.18)
Avg. KWH / Month
758
767
DECREASE
(9)
(1.17)
Avg. KWH / Day
25
25
NO CHANGE
0
(0.12)
Avg. On-Peak KWH
0
0
NO CHANGE
0
% On-Peak KWH
0.00
0.00
NO CHANGE
0.00
On-Peak Energy Charge (Cents/KWH)
0.00
0.00
NO CHANGE
0.00
Off-Peak Energy Charge (Cents/KWH)
0.00
0.00
NO CHANGE
0.00
Avg. KWD / Month
0.00
0.00
NO CHANGE
0.00
On-Peak KWD
0.00
0.00
NO CHANGE
0.00
On-Peak $ / KWD
0.00
0.00
NO CHANGE
0.00
Max KWD
0.00
0.00
NO CHANGE
0.00
Avg. % Load Factor
0.00
0.00
NO CHANGE
0.00
Account Manager
Jeff Simmons
Total KWH Consumption
City
MACCLENNY
Account Manager Phone #
386-754-2014
State
FL
Account Name
BAKER COUNTY BOARD OF COUNTY
COMMISSIONERS
Account Number
8541517762
Primary Contact
32063
Premise Number
3289455
Phone Number
Meter Number
AC11053
Email
Rate Code
68
Rate Description
GS-1
Account Active Since
11/10/1988
ELECTRIC SERVICE DATA
FACILITY DATA
TLN#
2898563140
Air Cond. Sq. Ft.
0
Preferred Feeder
300963
Total Sq. Ft
0
Cur Mth ELE $ / Sq. Ft.
0.00
12 M.O.E $ / Sq. Ft.
0.00
Emergency Feeder
MACCLENNY
Service Voltage
SIC Code
Control KWD
SIC Description
“** GROSS RECEIPTS TAX, FRANCHISE CHARGE, MUNICIPAL TAX, FLORIDA SALES TAX, OPT. SALES TAX
“*** COMPARISON DATA HAS BEEN ROUNDED”
CURRENT MONTHS TO PREVIOUS MONTHS COMPARISON ***
THIS YEAR
NORTH BLVD # KNABB SPRTS
Substation
I
% L.F. MAX
ACCOUNT DATA
Address
Zip Code
0.00
Billing Data
Avg. Monthly Non-Utility Taxes
$6.70
$6.56
INCREASE
$0.14
2.13
Tot. Yearly Non-Utility Taxes
$80.36
$78.74
INCREASE
$1.62
2.06
Avg. Monthly Base Elect Amt
$80.92
$77.27
INCREASE
$3.65
4.72
Tot. Yearly Base Elect Amt
$971.01
$927.22
INCREASE
$43.79
4.72
Avg. Monthly Tot. Bill Amt
$87.61
$83.83
INCREASE
$3.78
4.51
$1,051.37
$1,005.96
INCREASE
$45.41
4.51
Tot. Yearly Bill Amt
Generated by: Jeff Simmons
Report as of: 1/21/2015 9:05:33 AM
Data Summary
Energy and Billing Data
A
DATE
B
DAYS
C
KWH/MNTH
D
KWH/DAY
E
ON-PK KWH
F
% ON-PK KWH
G
EFF-ON-PK-ENRGCHRG CENTS/KWH
H
EFF-OFF-PK-ENRGCHRG CENTS/KWH
I
OVERALL
CENTS/KWH
J
ACTUAL/MAX
KWD
K
ON-PK KWD
L
EFF-ON-PK
DEM CHG $ /
KWD
M
% L.F.
MAX
N
MISC
CHARGES
O
NON UTILITY
TAXES**
P
BASE ELECT
AMOUNT
Q
TOTAL BILL
AMOUNT*
1/15/2015
31
247
8
0
0.00
0.00
15.81
175.03
35
0
$0.00
0.90
$0.00
$32.97
$399.36
$432.33
12/15/2014
31
415
13
0
0.00
0.00
15.32
113.31
35
0
$0.00
1.60
$0.00
$35.87
$434.38
$470.25
11/14/2014
30
693
23
0
0.00
0.00
11.62
70.20
35
0
$0.00
2.80
$0.00
$37.10
$449.37
$486.47
10/15/2014
29
230
8
1
0.43
16.79
22.74
199.76
35
0
$0.00
0.90
$0.00
$35.04
$424.41
$459.45
9/16/2014
32
687
21
0
0.00
0.00
8.74
8.81
35
0
$0.00
2.60
$0.00
$4.61
$55.94
$60.55
8/15/2014
30
981
33
1
0.10
23.08
7.51
7.61
35
0
$0.00
3.90
$0.00
$5.70
$69.00
$74.70
7/16/2014
30
93
3
0
0.00
0.00
34.87
34.96
35
0
$0.00
0.40
$0.00
$2.48
$30.03
$32.51
6/16/2014
32
211
7
0
0.00
0.00
17.97
18.06
35
0
$0.00
0.80
$0.00
$2.90
$35.21
$38.11
5/15/2014
30
398
13
0
0.00
0.00
15.71
117.92
35
0
$0.00
1.60
$0.00
$35.80
$433.52
$469.32
4/15/2014
29
482
17
0
0.00
0.00
14.04
98.39
35
0
$0.00
2.00
$0.00
$36.17
$438.06
$474.23
3/17/2014
30
1,190
40
0
0.00
0.00
9.34
42.22
35
0
$0.00
4.70
$0.00
$38.32
$464.12
$502.44
2/15/2014
30
1,225
41
0
0.00
0.00
9.25
41.23
35
0
$0.00
4.90
$0.00
$39.40
$465.62
$505.02
6,852
227
2
$0.00
$306.36
$3,699.02
$4,005.38
Sum
Avg
30
571
19
0
0.04
3.32
15.24
77.29
35
0
$0.00
2.26
$0.00
$25.53
$308.25
$333.78
1/16/2014
31
295
10
0
0.00
0.00
19.11
152.69
35
0
$0.00
1.10
$0.00
$35.14
$415.29
$450.43
12/16/2013
32
715
22
0
0.00
0.00
9.59
65.62
35
0
$0.00
2.70
$0.00
$36.60
$432.61
$469.21
11/14/2013
29
826
28
0
0.00
0.00
9.06
57.53
35
0
$0.00
3.40
$0.00
$37.07
$438.16
$475.23
10/16/2013
29
115
4
0
0.00
0.00
30.05
379.73
35
0
$0.00
0.50
$0.00
$34.06
$402.63
$436.69
9/17/2013
33
739
22
0
0.00
0.00
8.02
8.09
35
0
$0.00
2.70
$0.00
$4.66
$55.09
$59.75
8/15/2013
30
817
27
1
0.12
23.20
7.66
7.78
35
0
$0.00
3.20
$0.00
$4.96
$58.62
$63.58
7/16/2013
31
477
15
0
0.00
0.00
10.02
10.12
35
0
$0.00
1.80
$0.00
$3.76
$44.51
$48.27
6/15/2013
30
468
16
0
0.00
0.00
10.13
10.23
35
0
$0.00
1.90
$0.00
$3.73
$44.14
$47.87
5/16/2013
30
515
17
0
0.00
0.00
11.26
91.28
36
0
$0.00
2.00
$0.00
$36.67
$433.40
$470.07
4/16/2013
32
481
15
0
0.00
0.00
11.77
95.40
36
0
$0.00
1.70
$0.00
$35.80
$423.05
$458.85
3/15/2013
28
1,099
39
0
0.00
0.00
8.38
44.94
36
0
$0.00
4.50
$0.00
$39.18
$454.71
$493.89
2/15/2013
30
822
27
0
0.00
0.00
9.19
56.75
35
0
$0.00
3.30
$0.00
$37.00
$429.50
$466.50
7,369
244
1
$0.00
$308.63
$3,631.71
$3,940.34
614
20
0
Sum
Avg
A
DATE
30
B
DAYS
C
KWH/MNTH
D
KWH/DAY
E
ON-PK KWH
0.01
1.93
12.02
81.68
35
F
% ON-PK KWH
G
EFF-ON-PK-ENRGCHRG CENTS/KWH
H
EFF-OFF-PK-ENRGCHRG CENTS/KWH
I
OVERALL
CENTS/KWH
J
ACTUAL/MAX
KWD
GENERAL INFORMATION
CUSTOMER DATA
Address
0
$0.00
2.40
$0.00
$25.72
$302.64
$328.36
K
ON-PK KWD
L
EFF-ON-PK
DEM CHG $ /
KWD
M
% L.F.
MAX
N
MISC
CHARGES
O
NON UTILITY
TAXES**
P
BASE ELECT
AMOUNT
Q
TOTAL BILL
AMOUNT*
12 MONTH COMPARISON
ACCOUNT DATA
NORTH BLVD #WMN SFTBL FLD
Account Manager
Jeff Simmons
CURRENT MONTHS TO PREVIOUS MONTHS COMPARISON ***
THIS YEAR
LAST YEAR
INC/DEC/NC
CHANGE
%CHANGE
6,852
7,369
DECREASE
(517)
(7.02)
Avg. KWH / Month
571
614
DECREASE
(43)
(7.00)
Avg. KWH / Day
19
20
DECREASE
(1)
(5.55)
0
0
NO CHANGE
0
Total KWH Consumption
City
MACCLENNY
Account Manager Phone #
386-754-2014
State
FL
Account Name
BAKER COUNTY BOARD OF COUNTY
COMMISSIONERS
Avg. On-Peak KWH
Zip Code
32063
Account Number
8542515799
% On-Peak KWH
0.04
0.01
INCREASE
0.03
300.00
Primary Contact
Premise Number
365503
On-Peak Energy Charge (Cents/KWH)
3.32
1.93
INCREASE
1.39
72.02
Phone Number
Meter Number
MC0202A
Off-Peak Energy Charge (Cents/KWH)
15.24
12.02
INCREASE
3.22
26.79
Email
Rate Code
270
Avg. KWD / Month
35.00
35.25
DECREASE
(0.25)
(0.71)
Rate Description
SDTR-1A
On-Peak KWD
0.00
0.00
NO CHANGE
0.00
Account Active Since
8/20/1984
On-Peak $ / KWD
0.00
0.00
NO CHANGE
0.00
Max KWD
35.00
36.00
DECREASE
(1.00)
(2.78)
2.26
2.40
DECREASE
(0.14)
(5.83)
ELECTRIC SERVICE DATA
FACILITY DATA
TLN#
2898569120
Air Cond. Sq. Ft.
0
Avg. % Load Factor
Preferred Feeder
300963
Total Sq. Ft
0
Billing Data
Cur Mth ELE $ / Sq. Ft.
0.00
Avg. Monthly Non-Utility Taxes
$25.53
$25.72
DECREASE
($0.19)
(0.74)
12 M.O.E $ / Sq. Ft.
0.00
Tot. Yearly Non-Utility Taxes
$306.36
$308.63
DECREASE
($2.27)
(0.74)
$308.25
$302.64
INCREASE
$5.61
1.85
Emergency Feeder
Substation
MACCLENNY
Service Voltage
SIC Code
Avg. Monthly Base Elect Amt
Control KWD
SIC Description
Tot. Yearly Base Elect Amt
$3,699.02
$3,631.71
INCREASE
$67.31
1.85
Avg. Monthly Tot. Bill Amt
$333.78
$328.36
INCREASE
$5.42
1.65
$4,005.38
$3,940.34
INCREASE
$65.04
1.65
“** GROSS RECEIPTS TAX, FRANCHISE CHARGE, MUNICIPAL TAX, FLORIDA SALES TAX, OPT. SALES TAX
“*** COMPARISON DATA HAS BEEN ROUNDED”
Tot. Yearly Bill Amt
Generated by: Jeff Simmons
Report as of: 1/21/2015 8:53:47 AM
Data Summary
Energy and Billing Data
A
DATE
B
DAYS
C
KWH/MNTH
D
KWH/DAY
E
OVERALL
CENTS/KWH
F
EFF CENTS/KWH
G
H
EFF DOLLARS/KWD ACTUAL/MAX KWD
I
% L.F. MAX
J
MISC CHARGES
K
NON UTILITY TAXES
**
L
BASE ELEC AMOUNT
M
TOTAL BILL AMOUNT *
1/15/2015
31
1,048
34
11.19
10.45
0.00
0
0.00
$0.00
$8.94
$108.29
$117.23
12/15/2014
31
1,461
47
11.07
10.21
0.00
0
0.00
$0.00
$12.34
$149.43
$161.77
11/14/2014
30
1,057
35
11.28
10.41
0.00
0
0.00
$0.00
$9.09
$110.17
$119.26
10/15/2014
29
1,256
43
11.16
10.29
0.00
0
0.00
$0.00
$10.69
$129.50
$140.19
9/16/2014
32
1,443
45
11.08
10.22
0.00
0
0.00
$0.00
$12.20
$147.68
$159.88
8/15/2014
30
1,938
65
10.96
10.08
0.00
0
0.00
$0.00
$16.20
$196.15
$212.35
7/16/2014
30
1,779
59
10.99
10.12
0.00
0
0.00
$0.00
$14.91
$180.66
$195.57
6/16/2014
32
1,639
51
11.03
10.15
0.00
0
0.00
$0.00
$13.79
$167.03
$180.82
5/15/2014
30
1,279
43
11.17
10.28
0.00
0
0.00
$0.00
$10.89
$131.96
$142.85
4/15/2014
29
932
32
11.40
10.50
0.00
0
0.00
$0.00
$8.11
$98.18
$106.29
3/17/2014
30
1,240
41
11.05
10.16
0.00
0
0.00
$0.00
$10.44
$126.52
$136.96
2/15/2014
30
2,309
77
10.73
9.91
0.00
0
0.00
$0.00
$19.33
$228.37
$247.70
17,381
573
$0.00
$146.93
$1,773.94
$1,920.87
Sum
Avg
30
1,448
48
11.09
10.23
0.00
0
0.00
$0.00
$12.24
$147.83
160.07
1/16/2014
31
1,577
51
10.88
10.05
0.00
0
0.00
$0.00
$13.39
$158.24
$171.63
12/16/2013
32
862
27
10.77
9.74
0.00
0
0.00
$0.00
$7.25
$85.61
$92.86
11/14/2013
29
1,011
35
10.64
9.61
0.00
0
0.00
$0.00
$8.39
$99.16
$107.55
10/16/2013
29
1,241
43
10.50
9.48
0.00
0
0.00
$0.00
$10.16
$120.09
$130.25
9/17/2013
33
1,565
47
10.37
9.37
0.00
0
0.00
$0.00
$12.66
$149.59
$162.25
8/15/2013
30
1,747
58
10.36
9.32
0.00
0
0.00
$0.00
$14.12
$166.92
$181.04
7/16/2013
31
1,325
43
10.51
9.45
0.00
0
0.00
$0.00
$10.86
$128.34
$139.20
6/15/2013
30
1,513
50
10.43
9.39
0.00
0
0.00
$0.00
$12.31
$145.53
$157.84
5/16/2013
30
1,029
34
10.67
9.61
0.00
0
0.00
$0.00
$8.57
$101.26
$109.83
4/16/2013
32
1,216
38
10.53
9.47
0.00
0
0.00
$0.00
$9.99
$118.03
$128.02
3/15/2013
28
1,522
54
10.42
9.37
0.00
0
0.00
$0.00
$12.57
$146.00
$158.57
2/15/2013
30
1,279
43
10.40
9.45
0.00
0
0.00
$0.00
$10.55
$122.43
$132.98
15,887
524
$0.00
$130.82
$1,541.20
$1,672.02
1,324
44
10.54
$0.00
$10.90
$128.43
$139.34
D
KWH/DAY
E
OVERALL
CENTS/KWH
J
MISC CHARGES
K
NON UTILITY TAXES
**
L
BASE ELEC AMOUNT
M
TOTAL BILL AMOUNT *
Sum
Avg
30
A
DATE
B
DAYS
C
KWH/MNTH
9.53
F
EFF CENTS/KWH
0.00
G
H
EFF DOLLARS/KWD ACTUAL/MAX KWD
GENERAL INFORMATION
CUSTOMER DATA
0
0.00
I
% L.F. MAX
12 MONTH COMPARISON
CURRENT MONTHS TO PREVIOUS MONTHS COMPARISON ***
THIS YEAR
LAST YEAR
INC/DEC/NC
CHANGE
%CHANGE
Address
OHIO AVE #NWC WEST
Account Manager
Jeff Simmons
Total KWH Consumption
17,381
15,887
INCREASE
1,494
9.40
City
MACCLENNY
Account Manager Phone #
386-754-2014
Avg. KWH / Month
1,448
1,324
INCREASE
124
9.37
State
FL
Account Name
BAKER COUNTY BOARD OF COUNTY
COMMISSIONERS
Avg. KWH / Day
48
44
INCREASE
4
8.48
Avg. On-Peak KWH
0
0
NO CHANGE
0
% On-Peak KWH
0.00
0.00
NO CHANGE
0.00
On-Peak Energy Charge (Cents/KWH)
0.00
0.00
NO CHANGE
0.00
Off-Peak Energy Charge (Cents/KWH)
0.00
0.00
NO CHANGE
0.00
Avg. KWD / Month
0.00
0.00
NO CHANGE
0.00
On-Peak KWD
0.00
0.00
NO CHANGE
0.00
On-Peak $ / KWD
0.00
0.00
NO CHANGE
0.00
Max KWD
0.00
0.00
NO CHANGE
0.00
Avg. % Load Factor
0.00
0.00
NO CHANGE
0.00
Zip Code
ACCOUNT DATA
Account Number
4830842235
Primary Contact
32063
Premise Number
987898803
Phone Number
Meter Number
AC11111
Email
Rate Code
68
Rate Description
GS-1
Account Active Since
7/2/1999
ELECTRIC SERVICE DATA
FACILITY DATA
TLN#
2898581090
Air Cond. Sq. Ft.
0
Preferred Feeder
300963
Total Sq. Ft
0
Cur Mth ELE $ / Sq. Ft.
0.00
12 M.O.E $ / Sq. Ft.
0.00
Service Voltage
SIC Code
9999
Control KWD
SIC Description
MISC-UNCLASSIFIABLE
Emergency Feeder
Substation
MACCLENNY
“** GROSS RECEIPTS TAX, FRANCHISE CHARGE, MUNICIPAL TAX, FLORIDA SALES TAX, OPT. SALES TAX
“*** COMPARISON DATA HAS BEEN ROUNDED”
Billing Data
Avg. Monthly Non-Utility Taxes
$12.24
$10.90
INCREASE
$1.34
12.29
Tot. Yearly Non-Utility Taxes
$146.93
$130.82
INCREASE
$16.11
12.31
Avg. Monthly Base Elect Amt
$147.83
$128.43
INCREASE
$19.40
15.11
Tot. Yearly Base Elect Amt
$1,773.94
$1,541.20
INCREASE
$232.74
15.10
Avg. Monthly Tot. Bill Amt
$160.07
$139.34
INCREASE
$20.73
14.88
$1,920.87
$1,672.02
INCREASE
$248.85
14.88
Tot. Yearly Bill Amt
Generated by: Jeff Simmons
Report as of: 1/21/2015 9:07:17 AM
Data Summary
Energy and Billing Data
A
DATE
B
DAYS
C
KWH/MNTH
D
KWH/DAY
E
OVERALL
CENTS/KWH
F
EFF CENTS/KWH
I
% L.F. MAX
J
MISC CHARGES
K
NON UTILITY TAXES
**
L
BASE ELEC AMOUNT
M
TOTAL BILL AMOUNT *
12/30/2014
34
180
5
29.83
4.25
0.00
11/26/2014
28
180
6
29.83
4.25
0.00
0
0.00
$0.00
$1.91
$51.79
$53.70
0
0.00
$0.00
$1.91
$51.79
10/29/2014
30
180
6
29.83
4.25
$53.70
0.00
0
0.00
$0.00
$1.91
$51.79
9/29/2014
32
180
6
29.83
$53.70
4.25
0.00
0
0.00
$0.00
$1.91
$51.79
8/28/2014
29
180
6
$53.70
29.99
4.26
0.00
0
0.00
$0.00
$1.93
$52.06
7/30/2014
33
180
$53.99
5
29.99
4.26
0.00
0
0.00
$0.00
$1.93
$52.06
6/27/2014
29
$53.99
180
6
29.99
4.26
0.00
0
0.00
$0.00
$1.93
$52.06
5/29/2014
$53.99
30
180
6
29.98
4.26
0.00
0
0.00
$0.00
$1.93
$52.04
$53.97
4/29/2014
32
180
6
29.98
4.26
0.00
0
0.00
$0.00
$1.93
$52.04
$53.97
3/28/2014
29
180
6
28.98
4.34
0.00
0
0.00
$0.00
$1.87
$50.30
$52.17
2/27/2014
28
180
6
28.64
4.33
0.00
0
0.00
$0.00
$1.85
$49.70
$51.55
1/30/2014
31
180
6
28.64
4.33
0.00
0
0.00
$0.00
$1.85
$49.70
$51.55
2,160
71
$0.00
$22.86
$617.12
$639.98
Sum
G
H
EFF DOLLARS/KWD ACTUAL/MAX KWD
Avg
30
180
6
29.63
4.28
0.00
0
0.00
$0.00
$1.90
$51.43
53.33
12/30/2013
34
180
5
28.40
3.86
0.00
0
0.00
$0.00
$1.82
$49.30
$51.12
11/26/2013
28
180
6
28.40
3.86
0.00
0
0.00
$0.00
$1.82
$49.30
$51.12
10/29/2013
31
180
6
28.40
3.86
0.00
0
0.00
$0.00
$1.82
$49.30
$51.12
9/28/2013
30
180
6
28.40
3.86
0.00
0
0.00
$0.00
$1.82
$49.30
$51.12
8/29/2013
30
180
6
28.73
3.88
0.00
0
0.00
$0.00
$1.85
$49.87
$51.72
7/30/2013
33
180
5
28.73
3.88
0.00
0
0.00
$0.00
$1.85
$49.87
$51.72
6/27/2013
28
180
6
28.73
3.88
0.00
0
0.00
$0.00
$1.85
$49.87
$51.72
5/30/2013
31
180
6
28.74
3.88
0.00
0
0.00
$0.00
$1.85
$49.89
$51.74
4/29/2013
32
180
6
28.74
3.88
0.00
0
0.00
$0.00
$1.85
$49.89
$51.74
3/28/2013
29
180
6
28.07
4.01
0.00
0
0.00
$0.00
$1.82
$48.71
$50.53
2/27/2013
28
180
6
27.27
3.97
0.00
0
0.00
$0.00
$1.74
$47.34
$49.08
1/30/2013
32
180
6
27.27
3.97
0.00
0
0.00
$0.00
$1.74
$47.34
$49.08
2,160
71
$0.00
$21.83
$589.98
$611.81
180
6
28.32
$0.00
$1.82
$49.16
$50.98
D
KWH/DAY
E
OVERALL
CENTS/KWH
J
MISC CHARGES
K
NON UTILITY TAXES
**
L
BASE ELEC AMOUNT
M
TOTAL BILL AMOUNT *
Sum
Avg
30
A
DATE
B
DAYS
C
KWH/MNTH
3.90
F
EFF CENTS/KWH
0.00
G
H
EFF DOLLARS/KWD ACTUAL/MAX KWD
GENERAL INFORMATION
CUSTOMER DATA
Address
0
0.00
I
% L.F. MAX
12 MONTH COMPARISON
ACCOUNT DATA
OLUSTEE #OLUSTEE PARK OSL
Account Manager
Jeff Simmons
Total KWH Consumption
Avg. KWH / Month
CURRENT MONTHS TO PREVIOUS MONTHS COMPARISON ***
THIS YEAR
LAST YEAR
INC/DEC/NC
CHANGE
%CHANGE
2,160
2,160
NO CHANGE
0
0.00
180
180
NO CHANGE
0
0.00
6
6
NO CHANGE
0
(1.00)
City
OLUSTEE
Account Manager Phone #
386-754-2014
State
FL
Account Name
BAKER COUNTY BOARD OF COUNTY
COMMISSIONERS
Avg. On-Peak KWH
0
0
NO CHANGE
0
Zip Code
32072
Account Number
9019818898
% On-Peak KWH
0.00
0.00
NO CHANGE
0.00
Primary Contact
Premise Number
961004075
On-Peak Energy Charge (Cents/KWH)
0.00
0.00
NO CHANGE
0.00
Phone Number
Meter Number
Off-Peak Energy Charge (Cents/KWH)
0.00
0.00
NO CHANGE
0.00
Email
Rate Code
11
Avg. KWD / Month
0.00
0.00
NO CHANGE
0.00
Rate Description
OL-1
On-Peak KWD
0.00
0.00
NO CHANGE
0.00
Account Active Since
3/19/1988
On-Peak $ / KWD
0.00
0.00
NO CHANGE
0.00
Max KWD
0.00
0.00
NO CHANGE
0.00
0.00
0.00
NO CHANGE
0.00
Avg. KWH / Day
ELECTRIC SERVICE DATA
FACILITY DATA
TLN#
2717820770
Air Cond. Sq. Ft.
0
Avg. % Load Factor
Preferred Feeder
305232
Total Sq. Ft
0
Billing Data
Cur Mth ELE $ / Sq. Ft.
0.00
Avg. Monthly Non-Utility Taxes
$1.90
$1.82
INCREASE
$0.08
4.40
0.00
Tot. Yearly Non-Utility Taxes
$22.86
$21.83
INCREASE
$1.03
4.72
Emergency Feeder
Substation
PRICE
12 M.O.E $ / Sq. Ft.
Service Voltage
SIC Code
Avg. Monthly Base Elect Amt
$51.43
$49.16
INCREASE
$2.27
4.62
Control KWD
SIC Description
Tot. Yearly Base Elect Amt
$617.12
$589.98
INCREASE
$27.14
4.60
Avg. Monthly Tot. Bill Amt
$53.33
$50.98
INCREASE
$2.35
4.61
Tot. Yearly Bill Amt
$639.98
$611.81
INCREASE
$28.17
4.60
“** GROSS RECEIPTS TAX, FRANCHISE CHARGE, MUNICIPAL TAX, FLORIDA SALES TAX, OPT. SALES TAX
“*** COMPARISON DATA HAS BEEN ROUNDED”
REQUEST FOR PROPOSAL
BROKERAGE SERVICES FOR HEALTH
INSURANCE AND EMPLOYEE BENEFITS
RFP #2015-01
Issued By:
Baker County Board of County Commissioners
55 N. 3rd St.
Macclenny, FL 32063
(904) 259-3613
Website: http://www.bakercountyfl.org
Due Date/Time for Receipt of Proposals: February 27, 2015 @ 3:00 p.m.
Table of Contents
SECTION I - GENERAL INFORMATION & CONDITIONS .................................................................. 4 Invitation................................................................................................................................................... 4 Schedule.................................................................................................................................................... 4 Point of Contact ........................................................................................................................................ 4 Standard Terms & Conditions .................................................................................................................. 4 Anti-Lobbying Provision ...................................................................................................................... 4 Point of Contact and Timetable for Inquiries ....................................................................................... 5 Public Entity Crimes/Discriminatory Vendor List ............................................................................... 5 Addenda ................................................................................................................................................ 5 Cancellation of the Solicitation ............................................................................................................ 5 Development Costs ............................................................................................................................... 6 Tax Exempt Status ................................................................................................................................ 6 Response Submission and Opening...................................................................................................... 6 Withdrawal of Response ....................................................................................................................... 6 Public Records and Exemptions ........................................................................................................... 6 Rejection of Responses ......................................................................................................................... 7 Written Proposal Evaluation and Oral Presentations ........................................................................... 7 Formal Notice of Intent to Award ........................................................................................................ 7 Contract Award..................................................................................................................................... 7 Insurance Requirements ....................................................................................................................... 8 Non-Discrimination .............................................................................................................................. 8 Indemnification..................................................................................................................................... 8 SECTION II – SCOPE OF SERVICES AND DELIVERABLES ............................................................... 9 General Information ................................................................................................................................. 9 Scope of Services...................................................................................................................................... 9 Consulting Services: ............................................................................................................................. 9 Negotiating Services ........................................................................................................................... 10 SECTION III – PROPOSAL REQUIREMENTS AND FORMAT........................................................... 11 Proposal Requirements ........................................................................................................................... 11 Proposal Format ...................................................................................................................................... 11 SECTION IV – PROPOSAL EVALUATION........................................................................................... 12 2
Evaluation Criteria.................................................................................................................................. 12 Evaluation Procedure.............................................................................................................................. 13 Section V - Attachments ............................................................................................................................. 14 Attachment “A” ...................................................................................................................................... 15 Attachment “B” ...................................................................................................................................... 18 Attachment “C” ...................................................................................................................................... 19 Attachment “D” ...................................................................................................................................... 22 Attachment “E”....................................................................................................................................... 24 3
SECTION I - GENERAL INFORMATION & CONDITIONS
Invitation
The Baker County Board of County Commissioners (BOCC) is requesting proposals from interested
prospective firms to provide comprehensive Brokerage Services for Health Insurance and Employee
Benefits. This invitation is extended to all firms and organizations that can provide the requirements
specified herein. The requirements presented in this solicitation represent the County’s anticipated needs.
Schedule
Advertise…………………………………………………...…………………… January 28, 2015
RFP Package Available from BOCC…………………………………………… January 28, 2015
All inquiries, clarifications and/or corrections due…..………..…………….… February 13, 2015
All responses from BOCC issued by……………………………………………February 20, 2015
Deadline for response submittal to BOCC……………….……… February 27, 2015 @ 3:00 p.m.
BOCC Review Meeting……………….........……………………….. March 3, 2015 @ 3:00 p.m.
Oral presentations (if requested)……………………………………..…....Week of March 9, 2015
BOCC Board meeting to approve selection………...……………….March 17, 2015 @ 5:00 p.m.
Point of Contact
All inquiries and proposals should be directed, in writing, to the following Procurement Coordinator. The
County will not accept any verbal inquiries.
CJ Thompson, County Manager
Baker County Board of County Commissioners
55 N. 3rd St.
Macclenny, FL 32063
[email protected]
Standard Terms & Conditions
Anti-Lobbying Provision
All respondents, their agents and proposed subconsultants or subcontractors, are hereby placed on notice
that neither the County’s Board of County Commissioners, nor employees of the County shall be lobbied
either individually or collectively regarding this solicitation. Respondents, their agents and proposed
subconsultant or subcontractors are hereby placed on notice that they are prohibited from contacting any
of these individuals for any purpose relating to the solicitation (e.g. general information, meetings of
introduction, meals, etc.).
4
Any proposal submitted by a respondent, its agents and potential subconsultants or subcontractors who
violate these guidelines will not be considered for review. The Procurement Coordinator shall be the only
point of contact for questions and/or clarifications concerning the solicitation, the selection process and
the negotiation and award procedures.
Point of Contact and Timetable for Inquiries
Respondents shall contact the Procurement Coordinator for all inquiries relating to this solicitation. All
respondents’ technical inquiries shall be confirmed in writing either through the mail or electronic mail.
Facsimile transmission will not be accepted.
Technical questions will not be entertained beyond the cut-off date indicated in the RFP schedule so that
answers to substantive questions, in the form of written addenda, can be posted on the County’s website
(www.bakercountyfl.org/jobs).
Public Entity Crimes/Discriminatory Vendor List
Any respondent, or any of its suppliers, subcontractors or consultants who shall perform work which is
intended to benefit the County, shall not be a convicted vendor or included on the discriminatory vendor
list. If the respondent or any affiliate of the respondent has been convicted of a public entity crime or has
been placed on the discriminatory vendor list, a period longer than 36 months must have passed since that
person was placed on the convicted vendor or discriminatory vendor list. The respondent further
understands and accepts that any contract issued as a result of this solicitation shall be either voidable or
subject to immediate termination by the County, in the event there is any misrepresentation or lack of
compliance with the mandates of section 287.133 or Section 287.134, respectively, Florida Statutes. The
County, in the event of such termination, shall not incur any liability to the respondent for any work or
materials furnished.
Addenda
If any solicitation revisions become necessary (other than changes to the deadline for response
submission), the County will post written addenda on the County’s web site
(www.bakercountyfl.org/jobs) at least seven (7) calendar days before the date scheduled for opening the
responses. The County may revise the deadline for response submission at any time prior to the date and
time scheduled for opening the responses. It is the responsibility of all respondents to ascertain whether
any addenda have been issued before the solicitation deadline by either calling or checking the County’s
website.
Cancellation of the Solicitation
The County reserves the right to cancel this solicitation and/or re-advertise and re-solicit the requirement
at any time if determined to be in the best interest of the County.
5
Development Costs
Neither the County nor its representatives shall be liable for any expense incurred in connection with the
preparation, submission of presentation of a response to this solicitation. All information in the response
shall be provided at no cost to the County.
Tax Exempt Status
The County is exempt from Florida Sales and Federal Excise taxes on direct purchase of tangible
property.
Response Submission and Opening
All responses shall be submitted in a sealed envelope by the deadline indicated in the RFP schedule. The
response shall identify the solicitation number and title specified on the cover page of this solicitation.
This reference information shall also be marked on the outside of the sealed envelope, including the
respondent’s return address. The County assumes no responsibility for responses not properly marked.
The County cautions respondents to assure actual delivery of responses either hand delivered or mailed
via U.S. mail or overnight courier prior to the deadline set for opening responses.
The County will not accept responses delivered after the established deadline. If the response is delivered
after the established deadline, a respondent shall be deemed non-responsive to the solicitation
requirements.
Withdrawal of Response
Respondents shall withdraw their submitted response by notifying the County in writing through an
authorized representative at any time prior to the submission deadline. Individuals making the withdrawal
shall provide evidence of serving as an authorized representative of the respondent. Responses, once
received, become the property of the County, and will not be returned to respondents even when they are
withdrawn from consideration. Responses, once opened, shall not be withdrawn or modified except to the
extent agreed to by the County during subsequent contract negotiation.
Public Records and Exemptions
Upon receipt, responses become “public records” and shall be subject to public disclosure consistent with
Chapter 119, Florida Statutes. Respondents shall invoke the exemptions to disclosure provided by law, in
the response to the solicitation, by providing the specific statutory authority for the claimed exemption,
identifying the data or other materials to be protected, and stating the reasons why such exclusion from
public disclosure is necessary. Responses will be made available for public inspection at the time the
County posts notice of its decision or intended decision concerning contract awards, or ten (10) days after
the response opening, whichever is earlier.
6
Rejection of Responses
The County reserves the right to reject any and all proposals for reasons including, but not limited to, the
following:
a)
b)
c)
d)
when such rejection is in the interests of the County;
if such proposal is deemed non-responsive;
if the respondent is deemed non-responsive; or
if the proposal contains any material irregularities.
Minor irregularities contained in the response will be waived by the County. A minor irregularity is a
variation from the solicitation that does not affect the price of the contract nor does it give a respondent
an advantage or benefit not enjoyed by other respondents and does not adversely impact the County.
Written Proposal Evaluation and Oral Presentations
The BOCC will score the written proposals in accordance with the evaluation criteria included in Section
IV of this solicitation. Following the submission and evaluation of the written proposals, the County may
request the highest ranked respondents to provide oral presentations explaining and/or demonstrating
each proposal. All oral presentations will be scheduled and publicly noticed by the County.
Formal Notice of Intent to Award
Following formal approval of the final results by the Board of County Commissioners and in compliance
with Chapter 120, Florida Statutes, and the final Notice of Intent to Award will be posted on the County
web-site and at the County Courthouse at 339 East Macclenny Avenue, Macclenny, FL 32063. The
notice will remain posted for a period of 72 hours (excluding weekends and County observed holidays).
If a respondent intends to protest the County’s official notice, the notice of intent to protest shall be filed
in writing within 72 hours after the Notice to Proceed is posted, and a formal written protest shall be filed
within 10 days after filing the notice of intent to protest. Failure to file a protest within the time
prescribed in Rule 40E-7.302 Florida Administrative Code and Section 120.54(5), Florida Statutes, shall
constitute a waiver of proceedings under Chapter 120, Florida Statutes.
Contract Award
Award shall be generally made to the firm that demonstrates technical capability while most closely
meeting the County’s needs according to the evaluation criteria and factors designated in the solicitation.
The County anticipates the award of a single contract, but reserves the right to award multiple contracts,
or not to make any award whatsoever, if determined to be in the interest of the County.
The successful bidder shall enter into a two-party contract that shall be acceptable to the County in form
and content. If the awarded contract is terminated, the County reserves the right to go to the next
responsive and responsible firm with the balance of the contract.
7
The respondent understands that this solicitation or the response shall not constitute a contract with the
County. No contract is binding or official until responses are reviewed and accepted by appointed County
staff and an official contract is duly executed by both parties. A sample contract is attached to this
solicitation (Attachment E). The County anticipates that the final official contract will be in substantial
conformance with the sample contract. Nevertheless, respondents are advised that any contract which
shall result from this solicitation may include minor deviations from the sample contract.
Any minor deviations from the sample contract that are requested shall be submitted as part of the RFP
response for consideration by the County. The County will not consider any changes to contract terms
and conditions in the event respondents fail to identify any changes or deviations to the sample contract
at the time of proposal submission.
The respondent to whom the award is made shall, within thirty (30) calendar days after notice of award
has been given, provide evidence of any required insurance, bonds and schedule of subcontractors (if
applicable) and sign the necessary contract in substantially the form attached. Failure to execute the
contract and/or to provide applicable bonds and evidence of any required insurance coverage shall be just
cause for the annulment of the award and if applicable, forfeiture of the bond to the County. Award may
then be made to the next most responsible and responsive respondent or the work may be re-advertised as
the County may decide.
Insurance Requirements
The respondent, if awarded a contract, shall maintain insurance coverage reflecting, at a minimum, the
amounts and conditions as specified as Insurance Requirements attached to this solicitation (Attachment
D). Evidence of appropriate insurance coverage shall be provided as an attachment to the response.
Respondents may fulfill this requirement by having their insurance agent issue a letter on the insurance
agency’s stationary stating that the respondent qualified for the required insurance coverage levels and
that the Certificate of Insurance will be submitted before final execution of issuance of the contract. All
insurers must be qualified to lawfully conduct business in the State of Florida. Failure of the County to
notify the respondent that the certificate of insurance provided does not meet the contract requirements
shall not constitute a waiver of the respondent’s responsibility to meet the stated requirements.
Non-Discrimination
The County recognizes fair and open competition as a basic tenet of public procurement. Respondents
doing business with the County will comply with all federal and state requirements concerning fair
employment and will not discriminate by reason of race, color, creed, national origin, religion, age, sex or
handicap.
Indemnification
For Ten Dollars ($10.00) consideration, the sufficiency of which is acknowledged, the respondent agrees
to defend, save and hold the County, its agents, assigns and employees, harmless from all claims or
causes of action, including costs and attorney’s fees, and all judgments whatsoever, involving personal
injury, bodily injury, death, or property damage, arising out of the negligent or intentional act or
8
omission, or the violation of any federal, state or local law or regulations by the contractor, its
subcontractors, agents, assigns, invitees or employees in connection with this solicitation and subsequent
contract.
SECTION II – SCOPE OF SERVICES AND DELIVERABLES
General Information
The Baker County Board of County Commissioners (BOCC) is requesting proposals from qualified firms
for Brokerage Services for Health Insurance and Employee Benefits to provide comprehensive assistance
regarding benefits offered to County employees and retirees. The firm selected will serve as the County’s
Broker of Record to consult and negotiate group insurance benefits including, but not limited to health,
dental, vision, life, disability and flexible spending account benefits. The selected firm will also provide
employee communication services.
Negotiations and renewal of insurance plans are typically completed and approved by the BOCC
annually at their August board meeting.
Services to be provided include, but are not limited to, those described in the Scope of Services. The
selected firm will be required to enter into a three-year contract.
The County reserves the right, at its sole discretion, to select among the respondents of this RFP or
through other bidding procedures, other consulting firms to handle component parts of benefit services if
it is determined to be in the best interest of the County.
Scope of Services
The successful respondent will represent the County and provide services to include, not limited to the
following:
Consulting Services:
•
•
•
•
•
Review the County’s health benefits (i.e. health, dental, vision, prescription drug and wellness
programs) and assess opportunities for improvements in cost savings and services provided.
Provide the County with unbiased professional guidance regarding the most advantageous
information concerning insurance markets from the standpoint of cost, service and coverage.
Provide technical assistance to reduce the overall cost of providing these benefits through a
variety of means including developing effective negotiations strategies to expeditiously
reduce the absolute cost of health insurance benefits.
Provide assistance and make recommendations in the selection and implementation of new
programs and/or changes to existing programs.
Act as a resource to advise the County in the areas of COBRA, HIPPA, Cafeteria Plan Section
125, ERISA, EEO, FMLA, Health Care Reform laws and other areas in the insurance field
where expertise and guidance may be requested.
9
•
•
•
•
•
•
•
Provide e-seminars and/or e-mail notifications to keep County management and benefit
coordinator apprised of upcoming compliance issues or other issues pertaining to health
benefits.
Provide preliminary renewal figures during the budget process.
Assistance with maintaining up-to-date policies and procedures to insure compliance with
federal and state standards and regulations.
Conduct analysis of insurance programs within other local governments to compare best
practices.
Coordinate quarterly meetings with County management and benefits representative to
discuss claims, regulatory changes and general administrative matters.
Provide access to senior level consulting services on a 24/7 basis.
Provide access to internal attorney to attorney consulting support services.
Negotiating Services
•
•
Solicit and negotiate annual renewal of existing coverage including soliciting multiple or
alternative proposal coverage.
Provide comprehensive summary of responsive quotes from insurance carriers.
Employee Services
•
•
•
•
•
•
•
•
•
Provide full services regarding open enrollment, new employee orientation, and support
services.
Develop and print annual enrollment materials and guidelines.
Respond to all employee issues and questions in a timely manner regarding their benefits.
Provide a client call center/help desk to assist employees with resolving any plan participants’
health insurance related issues.
Provide an online website to assist employees with resolving any plan participants’ health
insurance related issues.
Provide assistance in creating and/or educating employees about available wellness programs.
Provide communications such as brochures, posters and other communications regarding
health benefits and wellness programs.
Attend County events to discuss insurance and employee benefits including any wellness or
health fairs, insurance committee meetings, BOCC meetings to discuss insurance and
employee benefits, and employee open enrollment meetings.
Assist the County in evaluating and negotiating employee grievances related to health benefits
issues.
All solicited insurance carriers shall be rated (A) or better by the most recently published A.M. Best
Rating Guide. Unless otherwise specified, it shall be the responsibility of the successful respondent to
insure that all subcontractors comply with the same insurance requirements spelled out above. The
County reserves the right to accept or reject the insurance carrier.
10
Qualified firms wishing to respond to this RFP must provide all services described in this document,
whether directly or through sub-consultants. The County reserves the right to approve or disapprove of
any sub-consultants.
The successful firm will appoint one of their employees as the key contact for approval by County
management.
The contract for brokerage services will be awarded for a term of three (3) years.
SECTION III – PROPOSAL REQUIREMENTS AND FORMAT
Proposal Requirements
The proposal submitted by respondents must meet or exceed the professional, administrative and
financial qualifications set forth in the Section and shall incorporate the information requested below.
In addition to the information required as described below, respondents may submit supplemental
information that it feels may be useful in evaluating its proposal.
All responses must be submitted in a sealed envelope Friday, February 27, 2015 @ 3:00 p.m.
Proposal Format
For the response to be considered complete and timely, respondents must submit one (1) original marked
“original” and five (5) copies marked “copy” of the proposal. The narrative portion of the proposal shall
be on 8½ x 11 white paper. Charts and graphic representations shall not exceed 11 x 17 white paper. The
entire proposal must be adequately bound using the respondent’s method of choice.
Respondents must include the following information in their proposal:
Title Page: Title page shall show the RFP subject, title and proposal number; the firm’s name; the name,
address and telephone number of the contact person; and date of proposal.
Cover Letter: The response shall contain a cover letter signed by a person who is authorized to commit
the respondents offers to perform the work included in the RFP and should identify all materials and
enclosures being forwarded in response to the RFP.
Table of Contents: The Table of Contents shall provide a listing of all major topics, their associated
section number, and starting page.
Executive Summary: The Executive Summary section of the proposal shall be limited to five (5)
typewritten paragraphs. The purpose of the Executive Summary is to provide a high-level description of
the respondent’s ability to meet the requirements of the RFP and approach to the project.
11
Completed Questionnaire: Respondents should provide answers and information related to all inquiries
listed in the Questionnaire (Attachment A). For each item, provide information regarding the firm’s
experience, ability, and qualifications to meet the criteria.
Signed Receipt for each addendum issued by the County (if applicable)
Statement of Business Organization: All respondents shall complete the attached Statement of Business
Organization (Attachment B). This form provides the County with vital information concerning the
responding organization as well as joint venture or subcontractor participation levels (if applicable).
Sworn Statement of Public Entity Crimes: The respondent shall provide an executed copy of the attached
Sworn Statement of Public Entity Crimes (Attachment C).
Certificate of Insurance: Evidence of appropriate insurance coverage as required (see Attachment D)
shall be provided as an attachment to the response. Respondents may fulfill this requirement by having
their insurance agent e issue a letter on the insurance agency’s stationary stating that the respondent
qualified for the required insurance coverage levels and that the Certificate of Insurance will be
submitted before final execution of issuance of the contract.
Supplemental Information: In addition to the information required as described above, respondents may
submit supplemental information that it feels may be useful in evaluating its proposal.
SECTION IV – PROPOSAL EVALUATION
Evaluation Criteria
All proposals will be subject to a review and evaluation process. It is the intent of the County that all
responses that meet the requirements will be ranked in accordance with the following evaluation criteria.
Responsiveness of Submittal (0-20 points)
•
•
Demonstration of a method of approach that fully meets all terms and conditions to the RFP
and Scope of Services
Submittal of completed proposal which includes all required documents, signature and
information
Expertise and Reliability (0-30 points)
•
•
•
•
•
•
•
Years of experience, stability and unique capabilities of firm
Depth of broker team experience and qualifications
Submission of references
Relationships and preferred status with insurance carriers
Experience and history with providing services to local governments
Depth of qualified staff to offer continuity of services
Other workload and commitments
12
Services Factors (0-50 points)
•
•
•
•
•
•
•
•
•
•
•
•
•
The depth of services the respondent proposes to deliver
Approach to planning, solicitation and renewal process
Assistance with plan design changes including usefulness of communication tools to evaluate
plan options/changes
Availability of staff to attend County meetings/events
Access to staff in terms of hours and days available, ease of contact and response times
Record of responsiveness and quality of customer service on this type of account
Awareness and ability to provide timely, accurate communication of emerging trends,
opportunities, legislative/regulatory updates.
Usefulness and quality of employee communication tools and materials for benefits plans,
open enrollment and wellness programs
Usefulness and quality of benchmarking data
Innovative ideas for health cost containment
Depth of wellness services offered
Examples of cost-savings realized for clients and wellness initiatives implemented
Other distinguishing factors and added services
Evaluation Procedure
Submitted responses to this RFP will be reviewed and ranked by the BOCC according to the established
criteria.
The BOCC will render, at its sole and absolute discretion, the final decision on the ranking and the award
of any and all contracts under this RFP. The BOCC’s decision shall constitute the final decision of the
County regarding this RFP.
Meetings of the BOCC to discuss final rankings of the responding consultant firms’ submittals will be
conducted in accordance with Florida Sunshine Laws and will be open to the public.
Oral Presentations
In general, the County desires to avoid the expense to the County and to Respondents of unnecessary oral
presentations. Therefore, the County will make every reasonable effort to achieve the ranking using
written submittals alone. If a single top-ranked firm cannot be clearly identified by review of the written
submittals alone, then the BOCC shall schedule one or more of the top-ranked firm(s) for presentations.
If the County chooses to conduct oral presentations with one or more of the Respondents, the
presentations will be held before the BOCC at a duly noticed meeting which will be open to the public.
Minutes of the meeting will be prepared and the meeting may be tape recorded at the County’s discretion.
The following general guidelines will be used during the presentations:
The County will establish the presentation schedule and Respondents will be notified at least
seven (7) calendar days in advance of the date, time and place of the presentations. Respondents
are required to be available for the presentations, and top members of the Respondent’s team that
13
will be working on and supervising the project are expected to be present at the presentation and
be available for questions.
The County will attempt to allot equal time for each Respondent divided into three sequential
parts:
(1) Introductory presentation by the Respondent;
(2) Questions and Answers between members of the BOCC and the Respondent;
(3) Brief closing remarks by the Respondent.
The time allotted for the presentation will be deemed the maximum time and no firm will be
penalized for using less than the allotted time. The County reserves the right to go over the
allotted time at any presentation to the extent that the BOCC deems it necessary to continue the
question and answer period of the presentation related to Respondent’s relevant qualifications and
the criteria, and factors set forth in the RFP.
Oral presentations will provide an opportunity for key members of the Respondent’s team to demonstrate
their ability to communicate succinctly, efficiently, effectively, creatively, and economically about the
requirements of this RFP, and to demonstrate that their skills, qualifications, and character are compatible
and consistent with the County’s requirements and objectives set out in this RFP.
After the presentations, the BOCC will deliberate and prepare a ranking of the qualifications of the
Respondents that presented based on the written proposals and the presentations. The deliberations and
recommendation may not occur at the presentation session, and will likely occur at subsequently noticed
meeting of the BOCC.
Section V - Attachments
Attachment A: Questionnaire
Attachment B: Statement of Business Organization
Attachment C: Sworn Statement of Public Entity Crimes
Attachment D: Sample Contract
14
Attachment “A”
Brokerage Services for Health Insurance and Employee Benefits
Questionnaire
General Information
1.
2.
3.
4.
5.
6.
Briefly describe your firm’s background and history.
Describe the services your firm can provide.
Describe your firm’s approach to providing the services we request in this proposal.
How many employees are there in your firm?
Provide an organizational chart of your firm.
Has there been any change in the past three years in the ownership or structure of your firm? Do
you anticipate any significant changes in the near future?
7. Provide the address of the firm’s corporate office and address of the office that will service the
account.
8. Has your firm ever conducted business with the County? If so, explain.
9. Identify any services within this proposal that you cannot provide.
10. State clearly any exceptions taken to the County’s sample contract and standard terms and
conditions concerning liability, indemnification and insurance requirements.
11. Describe the form of professional liability or errors and omissions insurance carried by your
company and the amount of coverage.
Consulting Team
1. Provide the name, title, contact information (including business address, phone, fax and email)
and resume for each consultant who will be assigned to the County and their role in this
assignment.
2. Describe the teams experience with similar work performed for other local governments.
3. Discuss the ways your firm manages growth, including any limits to the client/consultant ratio.
4. State whether employee benefits consultants assigned to the County have any responsibilities
other than providing employee consulting services, and if yes, specify such responsibility.
5. What is the average response time to client requests?
6. Describe your firm’s back-up responsibilities in the event that key personnel in this assignment
should leave the firm.
7. Provide a list of government clients for which your firm provides services. Describe the resources
your firm has that specifically address the needs of local government clients.
8. What kind of training (industry, internal, computer, other) does your staff receive?
Strategic Planning/Vendor Selection
1. Describe your firm’s approach to meeting required renewal and approval deadlines.
15
2. How will you help us with the competitive marketing and placement of our plans, including
development of marketing specifications, identification of market conditions, evaluation of
proposals, negotiations, and placement of insurance contracts for annual renewals?
3. How can your firm assist with plan design changes with rebids and renewals?
4. Describe any tools that you provide to assist the County with evaluating other plan designs?
1. Provide an example.
5. Furnish a list of insurance companies, third party administrators, and other providers for which
the consultant is an authorized agent or broker.
6. Do you have preferred status with the insurance carriers? If so, please list which carriers and at
what level.
7. How will your firm save the County money?
8. Describe benchmarking data your firm can provide. Provide examples.
Cost Projections/Ongoing Review
1. How can you help us develop cost projections tied to our fiscal goals?
2. Provide examples of employee benefit projects and products that your firm/staff have designed
and/or implemented for clients that may have saved money, improved the quality of benefits,
enhanced benefits, or increased efficiency.
Plan Administration and Legislative Compliance
1. Does your firm have an in-house attorney who specializes in employee benefits? If yes, please
provide his or her credentials and the number of years he or she has provided counsel on benefits
issues. If no, do you use an external benefits attorney? Which firm do you use?
2. How does your firm stay abreast of legislative changes?
3. How will your firm notify the County of changes in federal and/or local laws that would affect
us?
Wellness Programs
1. Describe any wellness services offered by your firm.
2. Does your firm have a dedicated wellness director who would help us in this initiative? If not,
would your firm use a consultant?
3. What tools can your firm provide the County to help implement/continue our wellness program?
4. Provide examples of low-cost wellness tools that you have helped to implement with other local
governments.
5. Provide samples of communications and other education materials related to wellness provided by
your firm.
HR and Communication Tools
1. Do you provide employee communication services for your clients’ employees? If so, please
provide a general description of your capabilities. Provide a sample of employee communication
materials that you have distributed to other clients?
16
2.
3.
4.
5.
How can you assist in facilitating employee meetings and annual open enrollment meetings?
Does your firm provide any customized open enrollment materials? Provide a sample.
Do you have internet-based employee communication tools?
Describe how you keep your clients abreast of employment laws in a timely manner.
References
1. Please provide three current client references for which similar services to this RFP have been
provided. Please include name, address and phone number, contact person and length of time
associated with your firm.
2. Please list public sector clients who have terminated your firm’s services during the past three
years and their reasons for doing so. Please include their names, titles and telephone numbers.
Other Qualifications
1. Describe how your firm’s credentials, experience and project approach distinguish your firm from
competitors.
2. Describe any services provided by your firm that may not be offered by competitors.
3. Does your agency have a private exchange provided at no cost for employers?
4. Describe any other facets of your firm and your firm’s experience that are relevant to this
proposal which have not been previously described that warrant consideration.
5. Describe your firm’s quality assurance procedures.
Fees
1. Describe your proposed form of compensation (i.e., commission, annual retainer). If you are
proposing a fee, please include your fee schedule/hourly rates.
2. If you charge fees for consulting and employee communication, please indicate the basis of your
charge (hourly, by project, etc.) and what typical charges might be.
17
Attachment “B”
STATEMENT OF BUSINESS ORGANIZATION
RFP 2015-01
Business Organization
1. Business Name:______________________________________________________________
2. Mailing Address:_____________________________________________________________
___________________________________________________________________________
3. State of Incorporation: ________________________________________________________
4. Federal Employer I.D. or Social Security No.: _____________________________________
5. Telephone: _________________________________________________________________
6. Type of Organization: Corporation____Partnership____Joint Venture____Individual____
7. Contact Person(s): _____________________________ Title: ________________________
8. Project Manager: ______________________________ Title: ________________________
If the parties are certified, please indicate the certifying agency or agencies and attach
letters/certificates of certification: __________________________________________________
______________________________________________________________________________
Signature: ______________________________________ Title: ________________________
18
Attachment “C”
SWORN STATEMENT UNDER §287.133(3)(A) FLORIDA STATUTES, ON
PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICER AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement is submitted with Bid, Proposal or Contract No.
for
.
2. This sworn statement is submitted by
(Name of entity submitting sworn statement)
whose business address is
(if applicable) its Federal Employer Identification Number (FEIN) is
(if the entity has no FEIN, include the Social Security Number of the individual signing this sworn
statement:
.
3. My name is
and my relationship
(Please print name of individual signing this form)
to the entity named above is
.
4. I understand that a “public entity crime” as identified in Paragraph 287.133(1)(g) Florida
Statutes, means a violation of any state or federal law by a person with respect to and directly related
to the transaction of business with any public entity or with an agency or political subdivision of
any other state or with the United States, including, but not limited to, any bid or contract for goods or
services to be provided to any public entity or an agency or political subdivision of any other state
or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering,
conspiracy, or material misrepresentation.
5. I understand that “convicted” or “conviction” as defined in Paragraph 287.131(1)(b), Florida
Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an
adjudication of guilt, in any federal or state trial court of record relating to charges brought by
indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of
plea of guilty or nolo contendere.
6. I understand that an “affiliate” as defined in Paragraph 287.133(1)(a), Florida Statutes, means:
1. A predecessor or success of a person convicted of a public entity crime, or
19
2. An entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term “affiliate” includes those
officers, directors, executives, partners, shareholders, employees, members, and agents who are
active in the management of an affiliate. The ownership by one person of shares constituting a
controlling interest in another person, or a pooling of equipment or income among persons when
not for fair market value under an arm’s length agreement, shall be a prima facie case that one
person controls another person. A person who knowingly enters into a joint venture with a
person who has been convicted of a public entity crime in Florida during the preceding 36
months shall be considered an affiliate.
7. I understand that a “person” as defined in Paragraph 287.133(1)(e), Florida Statutes, means any
natural person or entity organized under the laws of any state or of the United States with the legal
power to enter into a binding contract and which bids or applies to bid on contracts for the provision
of goods or services let by a public entity, or which otherwise transacts or applies to transact business
with a public entity. The term “person” includes those officers, directors, executives, partners,
shareholders, employees, members and agents who are active in the management of the entity.
IMPORTANT: CONTRACTOR MUST COMPLETE THIS SECTION BEFORE SIGNING FORM
8. Based on information and belief the statement, which I have marked below, is true in relation to the
entity submitting this sworn statement (Please indicate which statement applies.)
Neither the entity submitting this sworn statement, or any officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in management of
the entity, nor any affiliate of the entity have been charged with and convicted of a public entity crime
subsequent to July 1, 1989.
The entity submitting this sworn statement or one or more of the officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in management of
the entity, or any affiliate of the entity has been charged with and convicted of a public entity crime
subsequent to July 1, 1989, AND (Please indicate which additional statement applies.)
There has been a proceeding concerning the conviction before a hearing officer of the
State of Florida, Division of Administrative Hearings. The final order entered by the hearing
officer did not place the person or affiliate on the convicted vendor list. (Please attach a copy of
the Final Order.)
The person or affiliate was placed on the convicted vendor list. There has been a
subsequent proceeding before a hearing officer of the State of Florida, Division of
Administrative Hearings. The final order entered by the hearing officer determined that it was in
the public interest to remove the person or affiliate from the convicted vendor list. (Please attach
a copy of the Final Order.)
The person or affiliate has not been placed on the convicted vendor list. (Please describe
any action taken by or pending with the Department of General Services.)
20
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER
FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC
ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE
CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO
INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF
THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR
CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
Date
Sworn to and subscribed before me this
Signature
day of
,20
.
Personally Known
______________________________
Produced identification
Notary Public – State of
My Commission Ex
My Commission Expires:
(Type of Identification)
21
Attachment “D”
INSURANCE REQUIREMENTS
Worker's Compensation: Coverage must apply for all employees and statutory limits in compliance with
the applicable state and federal laws. In addition, the policy must include the following:
a. Employer’s Liability with a minimum limit per accident in accordance with statutory
requirements.
b. Notice of Cancellation and/or Restriction. The policy must be endorsed to provide County
with ten (10) days’ written notice of cancellation and/or restriction.
Comprehensive General Liability: Coverage must include:
a. $1,000,000.00 combined limit per occurrence for bodily injury, personal injury and property
damage; $2,000,000 general aggregate.
b. Contractual coverage applicable to this specific contract, including any hold harmless and/or
indemnification agreement.
c. Additional Insured. County is to be specifically included as an additional insured.
d. Notice of Cancellation and/or Restriction. The policy must be endorsed to provide County
with ten (10) days’ written notice of cancellation and/or restriction.
Professional Liability:
a. Consultant agrees to maintain Professional Liability with limits of not less than $1,000,000
for professional services rendered in accordance with this Agreement.
b. Consultant shall maintain such insurance for at least two (2) years from the termination of
this Agreement and during this two (2) year period the Consultant shall use his best efforts to
ensure that there is no change of the retroactive date on this insurance coverage.
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c. If there is a change that reduces or restricts the coverage carried during the Agreement, the
Consultant shall notify the County within thirty (30) days of the change.
Comprehensive Automobile Liability: Coverage must be afforded on a form no more restricted than the
latest edition of the Comprehensive Automobile Liability Policy filed by the Insurance Services Office
and must include:
a. $1,000,000 combined single limit per accident for bodily injury and property damage.
b. Owned Vehicles
c. Hired and Non-Owned Vehicles
d. Employee Non-Ownership
e. Additional Insured. County is to be specifically included as an additional insured.
f.
Notice of Cancellation and/or Restriction. The policy must be endorsed to provide County
with ten (10) days’ written notice of cancellation and/or restriction.
Umbrella policy: Coverage must be afforded on a form no more restricted than the latest Umbrella
Policy filed by Insurance Services Offices and must include:
a. $1,000,000 per occurrence
b. General Liability underlying coverage: $1,000,000 for bodily injury, personal injury and
property damage. General Aggregate of $2,000,000.
c. Auto liability: Underlying Combined single limit of $1,000,000.
d. Employers’ Liability: Underlying limit $500,000/$500,000/$500,000.
Additional Insured. County is to be specifically included as an additional insured.
Notice of Cancellation and/or Restriction. The policy must be endorsed to provide County with ten (10)
day’s written notice of cancellation and/or restriction.
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Attachment “E”
BROKER SERVICES AGREEMENT
THIS AGREEMENT made and entered into this _____ day of ________________20__ , by and between
the Board of County Commissioners of Baker County, a political subdivision of the State of Florida,
hereinafter referred to as “County”, and ____________________, a ______________ Corporation,
whose principle office address is located at __________________, hereinafter referred to as “Broker”:
WHEREAS, the County desires to obtain Brokerage Services for Health Insurance and Employee
Benefits; and
WHEREAS, said services are more fully described in the Scope of Services, Schedule “A”, which
is attached hereto and made a part hereof; and
WHEREAS, the Broker desires to render certain professional services as described in the Scope
of Services, and has the qualifications, experience, staff and resources to perform those services; and
WHEREAS, the County, through a competitive selection process conducted in accordance with
the requirements of law and County policy has determined that it would be in the best interest of the
County to award a contract to Broker for the rendering of those services described in the Scope of
Services.
NOW THEREFORE, in consideration of the mutual covenants and agreements hereinafter
contained, the parties hereto agree as follows:
1.
Term. This agreement shall be effective for a period of three (3) years commencing on the
effective date first stated above unless sooner terminated as herein provided.
2.
Relationship of Parties. Broker is an independent contractor and nothing in this Agreement is
intended nor shall be construed to create an employer/employee relationship, a joint venture
relationship or partnership relationship. However, Broker and related or affiliated companies may
provide services as an insurance agent on behalf of certain insurance carriers. County acknowledges
that, in some instances, Broker may be performing services as an insurance agent for the insurance
county and expressly consents to such relationship in the rendition of services under this
Agreement.
3.
Broker Services. Broker, subject to the terms of this Agreement, shall provide services set
forth in the attached Schedule A. In addition to the services set forth in Schedule A, Broker shall
provide the following:
a) Broker shall assist County in preparing applications and shall produce insurance carrier
submissions from data provided by County.
b) Broker shall assess the financial stability of the insurers recommended to County based upon
24
reliable public sources of information including, but not limited to, A.M. Best Company. Broker
shall provide County upon request available financial rating information regarding carrier
financial strength. However, nothing herein shall be construed as a guarantee or warranty
regarding the financial solvency of any insurer or intermediary recommended by Broker.
c) Broker shall review all insurance policies and endorsements delivered to Broker by an
insurance carrier or intermediary and shall deliver such policies and endorsements, with any
recommended changes, to County. Upon delivery of policies and endorsements, County shall
independently review and verify that the terms, conditions and coverage provided under the
policies and endorsements are consistent with the County’s instructions and requirements.
4.
a)
b)
c)
d)
e)
f)
County Responsibilities. In consideration of the services provided by Broker, County agrees as
follows:
County shall cooperate fully with Broker and the insurance companies with whom
Broker solicits in the performance of Broker’s obligations in this
Agreement.
County shall produce complete and accurate information including, but not limited to, current
financial information, statements of values, loss information and any other information,
necessary for the effectuation of insurance coverage at the request of Broker. County further
agrees to provide Broker with notice of any material changes in County’s business operations, risk
exposures or in any other material information provided under this Agreement.
County shall timely pay all premiums and fees.
County shall review, confirm the accuracy and recommend any changes to insurance policies
issued to County in addition to any review conducted by Broker.
County agrees that, so long as Broker fulfills its obligations under this Agreement, County shall
not issue or cause to be issued any agent/broker of record letters that would have the effect of
depriving Broker of access to insurance markets.
5.
Insurance. During the term of this Agreement, Broker, at its sole expense, shall maintain
insurance agent’s errors and omissions liability insurance for activities and services pursuant to
this Agreement with coverage limits of not less than One Million Dollars ($1,000,000.00).
6.
Termination.
a) Either party may terminate this Agreement, without cause and for any reason whatsoever, by giving
written notice of termination to the other party at least ninety (90) days prior to the effective date of
termination, which shall be specified in such written notice.
b) Notwithstanding the provisions in sub-paragraph (a) above, County may terminate this Agreement
upon the happening of any one of the following causes:
1. Suspension or termination of Broker’s insurance license in the State of Florida, which is not cured
by Broker within sixty (60) days following such suspension or termination;
2. Broker's participation in any fraud; or
3. Broker's material failure to properly perform its duties and responsibilities hereunder because of
Broker's gross neglect, proven dishonesty, or commission of a felony.
Termination for any cause enumerated in this sub-paragraph (b) shall become effective upon the delivery of
written notice of termination to Broker or at such later time as may be specified in the written notice.
c) Notwithstanding the provisions in sub-paragraph (a) above, Broker may terminate this Agreement
upon the happening of any one of the following causes:
25
1. County's participation in any fraud; or
2. County's material failure to properly perform its duties and responsibilities hereunder because of
County's gross neglect, proven dishonesty, or commission of a felony.
Termination for any cause enumerated in this sub-paragraph (c) shall become effective upon the delivery of
written notice of termination to County or at such later time as may be specified in the written notice.
7.
Confidential Information and Related Matters. The parties recognize and acknowledge that,
in the course of dealings pursuant to this Agreement, the parties shall be privy to Confidential
Information (as hereafter defined). The parties further acknowledge that the Confidential
Information constitutes valuable, secret, special, and unique assets of Broker and County. The
parties covenant and agree that, during the term of this Agreement, they will not disclose the other
party’s Confidential Information to any person, firm, corporation, association, or other entity for
any reason or purpose without the express written approval of the other party. Broker agrees that
it will not use County’s Confidential Information except in furtherance of obligations in this
Agreement. The term “Confidential Information” includes all information, whether or not reduced
to written or recorded form, that is related to the parties hereto and that is not generally known to
competitors nor intended for general dissemination, including but not limited to: (a) customer lists,
insurance carriers, accounts and records pertaining thereto; and (b) prospect lists, policy forms,
and/or rating information, expiration dates, information on risk characteristics, information
concerning insurance markets for large or unusual risks, and all other types of written information
customarily used by County or available to Broker. The parties covenant to maintain the
confidentiality of this information notwithstanding that employees of either party may have free
access to the information for the purpose of performing their duties hereunder, and
notwithstanding that employees and contractors who are not expressly bound by agreements
similar to this agreement may have access to such information for job purposes. The parties
acknowledge that it is not practical, and shall not be necessary, to mark such information as
“confidential,” nor to transfer it by confidential envelope or communication, in order to preserve
the confidential nature of the information.
8.
Indemnification. Broker shall indemnify and hold harmless the County from and against any
actions, suits, claims, demands or direct damages, i.e., excluding consequential, punitive or other
indirect damages ("Adverse Consequences") incurred while acting in its capacity as Broker for
services for the County and arising out of the actions or omissions of the Broker hereunder, except
and to the extent such Adverse Consequences were caused or contributed to by County or County's
subsidiaries or affiliates. Without waiver of limitation of liability as provided for in § 768.28 (5) of the
Florida Statutes and to the extent permitted by law, County agrees to indemnify and hold harmless
Broker from any and all liability costs and expenses Broker may or could sustain as a result of or
emanating out of the terms and conditions contained in this Agreement.
9.
Waiver of Breach. In the event any breach of this Agreement by the Broker is waived in writing by
the County, such waiver shall not constitute a waiver of any subsequent breach by the County.
10.
Notices. Any notices required or permitted to be given under this Agreement shall be
sufficient if in writing and if sent by Certified Mail to:
County at:
26
Baker County Board of County Commissioners
55 N. 3rd St.
Macclenny, FL 32063
With a copy to the County Attorney at:
Kopelousos, Bradley & Garrison, P.A.
1279 Kingsley Avenue #118
Orange Park, FL 32073
Broker at:
TBD
or such other address as either shall give to the other in writing for this purpose.
11.
Interpretation. This Agreement shall not be construed or interpreted in a manner adverse to any
party on the grounds that such party was responsible for drafting any portion of it.
12.
Severability. The invalidity or unenforceability of any provision of this Agreement shall in no way
affect the validity or enforceability of any other provision.
13.
Florida Law Applies. This Agreement has been made and executed in the State of Florida and shall
be governed by and construed and enforced in accordance with the laws of the State of Florida,
without regard to its conflicts of laws principles.
14.
Attorneys' Fees. In the event of a dispute concerning the terms of this Agreement, or arising out
of the employment relationship created by this Agreement, the prevailing party shall be entitled to
recover, in addition to any other remedy obtained,
a ) all reasonable attorneys’ fees incurred in the investigation and preparation of issues for trial and
in the trial and appellate proceedings, and
b) reasonable costs and expenses of investigation and litigation, including expert witness fees,
deposition costs (appearance fee and transcript charges), injunction bond premiums, travel and
lodging expenses, arbitration fees and charges, and all other reasonable costs and expenses.
15.
Venue. Exclusive venue is agreed to be in a state or federal court of competent jurisdiction in or for
Baker County, Florida.
16.
Waiver of Jury Trial. The parties waive any right to a trial by jury in the event of litigation arising out
of this Agreement.
17.
Paragraph Headings. The paragraph headings and designations used throughout this
Agreement have been inserted solely for convenience in reference and shall in no way be taken to limit
or extend the natural and proper construction or meaning of the language employed within the
paragraph.
18.
Assignment. Neither this Agreement nor any of the rights, interests or obligations hereunder shall
be assigned by any of the parties hereto (whether by operation of law or otherwise) without the prior
written consent of the other party, which consent shall not be unreasonably withheld, conditioned
27
or delayed. This Agreement will be binding upon, inure to the benefit of, and be enforceable by the
parties and their respective successors and permitted assigns.
IN WITNESS WHEREOF, the parties to this Broker Services Agreement have hereunto set their hands
and seals as of the day and year first above written.
Baker County Board of County
Commissioners
COMPANY NAME
___________________________
James Croft, Chairman
___________________________
Authorized Representative
Date: ______________________
ATTEST:
____________________________
Stacie D. Harvey, Clerk
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SCHEDULE A
BROKER SERVICES
See attached Response to the Request for Proposal for Brokerage Services for Health Insurance and
Employee Benefits.
29
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