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Document
 INDEPENDENT NATIONAL
ELECTORAL COMMISSION
MANUAL
FOR
ELECTION OFFICIALS
2015
(Updated Version)
INDEPENDENT NATIONAL
ELECTORAL COMMISSION
FOREWORD
Training of Election Officials is not only critical, but also central to the conduct of free, fair and
credible elections. It is believed that with sound training and good orientation, these officials will
ensure that the conduct of elections conforms to international benchmarks that will produce
transparent and acceptable outcomes. The right attitude and conduct of Election Officials are
pre-requisites to the building of strong democratic institutions that will work for the benefit of all
citizens. It therefore takes well-trained Election Officials to ensure that all eligible and duly
registered citizens freely cast their ballots and that the results arising from such elections
accurately reflect the wishes of the electorate. It goes without saying that in order to meet the
expectations of the citizenry, Election Officials must not only be well trained, but also be diligent
and committed to their duties. Since Election Officials are mostly seen as the face of elections,
they must therefore uphold the highest ethical standards in the discharge of their functions.
This integrated Manual for Election Officials is therefore systematically packaged to help the
various categories of Election personnel learn all aspects of polling, to equip them to face
Election Day challenges, as well as answer questions that may arise in the process. I therefore,
commend this Manual to all Election Officials, as well as other stakeholders in the electoral
process and urge them to read and digest the content carefully. It is my hope that both the
trainers and trainees will use the knowledge gained to engender credible elections for the
consolidation of Nigeria’s democracy.
Prof. Attahiru Muhammadu Jega, OFR
Chairman, INEC
January 2015
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ACKNOWLEDGEMENTS
An Election Training Manual - no matter the elegance and sophistication of its language, or the
quality of its print - can only serve its purpose if it enhances the citizens’ freedom of choice at
elections, rather than constitute fetters to the people’s exercise of their franchise. A good Manual
for Election Officials must take cognizance of the shifting paradigms in election administration
and management, by modifying the previous edition in anticipation of possible new electoral
challenges that may impede the philosophy of one person, one vote. A functional training
manual - no matter how perfectly and lucidly worded - will not on its own drive the electoral
process, unless its users internalise its content and correctly apply the laid-down principles and
procedures. Election Officials therefore, have to display utmost diligence, dexterity, dedication
and commitment, in using the manual to achieve the primary purpose of conducting credible and
transparent elections.
It goes without saying that, in order to achieve optimum results, the principles outlined in an
Election Training Manual must draw from international best practices. The world is now a global
village and all humanity are subjects; what affects one affects all. Hence there are international
standards to measure whether an election has met acceptable standards or not. The Manual for
Election Officials 2015 is, by all standards, an improvement on the 2014 edition in form and
content. Credit must therefore, be given to institutions and persons who, in one way or the other,
contributed to produce the document. The Commission is indebted to the United Nations
Development Programme/Democratic Governance for Development Project II (UNDP/DGD II)
as well as the International Foundation for Electoral Systems (IFES), represented by Seray Jah
and Eniola Cole, for providing technical support in the production of the manual. We are,
especially, grateful to the Hon. Chairman, INEC, Prof. Attahiru M. Jega, OFR and Members of
Board of The Electoral Institute (TEI), for their inputs and guidance. We are also indebted to the
Chairman of the Commission’s Operations Committee, Engr. (Dr) Nuru Yakubu, OON for
providing the manuals’ committee with useful insights into the Guidelines for the 2015 General
Elections. Mention must also be made of the Director-General of the Electoral Institute, Prof.
Abubakar Momoh, for his professional guidance throughout the entire production process and
for providing effective leadership to the manuals’ committee. We also appreciate the support and
contribution of Dr Richard Ntui, Administrative Secretary of TEI, as well as members of the
Manuals Review Team comprising:
John Irem (Director/Master Trainer)
- Committee Chairman
Mrs Chika Osuji (Assistant Director, Curriculum and Manuals)
- Committee Secretary
Chijindu Chuta (Deputy Director)
- Member
Mrs Elemson B. Okwuchi (Snr. Admin. Officer)
- Recorder
Engr Okop Umobong (Director/Master Trainer),
Representing the Electoral Institute
Elizabeth C. Ikpe (Ag. HOD Training Department)
Mrs Victoria Eta-Messi (Asst. Director, Electoral Training)
Ifeanyi Agoha (Asst. Director, International Liaison and Outreach);
Chukwuemeka Nwachukwu (Deputy Director, Documentation);
Tunde Ojedokun (Deputy Director, Research);
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Chima Duruaku (Deputy Director)
Representing Electoral Operations & Logistics Dept.
Kingsley Onyeri (Asst. Director)
Yakubu Duku (Asst. Director)
Oje Bolaji (Snr. Admin Officer)
Ayo Aluko (Deputy Director)
Representing Voter Education & Publicity Dept.
Mrs Dorathy Inyang (Chief Admin Officer)
Mrs Mary Nkem (Chief Admin. Officer)
Mrs Lakunaya Bello (Asst. Director)
Moses Naiya (Asst. Director)
Representing Info. & Comm. Technology Dept.
Mrs Emem Umoren (CSA)
Mrs Adamayiya Haruna (CDPO (IT)
Ahmed Umar Esq (Asst. Director)
Representing Legal Services Dept.
Alhassan Umar Esq (Snr Legal Officer)
Ajibade Aderinto (Deputy Director)
Representing Voters Registry Dept.
Mrs Francisca Maduneme (Snr. Admin. Officer)
It is my hope that the purpose for which the document was produced would be achieved.
Dr Ishmael J. Igbani
Chairman, Board of The Electoral Institute
January 2015
BOARD OF THE ELECTORAL INSTITUTE
Dr Ishmael J. Igbani (National Electoral Commissioner)
Engr (Dr) Nuru Yakubu, OON (National Electoral Commissioner)
Mrs Amina Zakari (National Electoral Commissioner)
Dr Abdulkadir Oniyangi, OFR (National Electoral Commissioner)
Amb. Lawrence Nwuruku (National Electoral Commissioner)
- Chairman
- Member
- Member
- Member
- Member
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CONTENTS
SUBJECT
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1
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FOREWORD ..
ACKNOWLEDGEMENTS ..
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CONTENTS ..
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INTRODUCTION ..
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OATH OF AFFIRMATION ..
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ABOUT THE ELECTIONS ..
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CHAPTER ONE: ELECTION OFFICIALS, STAKEHOLDERS AND MATERIALS
Section A:
ELECTION OFFICIALS ..
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Professional Ethics of Election Officials
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Election Officials and their Duties ..
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Tips for Poll Officials on Basic Security in Election Duties
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Section B:
OTHER STAKEHOLDERS
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Role of Security Agents:
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Appointment of Polling/Party Agents:
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Role of Election Observers ..
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Role of Accredited Journalists
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Section C:
PREPARING FOR THE POLLS ..
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Locating the Polling Unit: ..
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Customization of Balloting Instruments:
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Section D:
ELECTION MATERIALS
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Receiving Non-Sensitive Materials: ..
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Checklist of Non-Sensitive Materials:
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Polling Unit/Voting Point Election Materials Checklist
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Receiving Sensitive Materials:
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Checklist for Sensitive Materials: ..
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CHAPTER TWO: - ELECTION PROCEDURES
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Section A:
SETTING UP AND ACCREDITATION PROCEDURES
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Approved New Polling Unit Set-Up: ..
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Accreditation and Voting at Appropriate Polling Unit/Voting Point:
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Accreditation of Voters:
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Accreditation Procedure:
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Handling Persons with Disabilities and Internally Displaced Persons
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Close of Accreditation
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Section B:
OPERATING THE SMART CARD READER ..
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Voter Authentication With Card Reader
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Frequently Ask Questions about the Card Reader ..
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Section C:
VOTING PROCEDURE ..
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Commencement of Voting: ..
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Closing of Voting Period: ..
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Section D:
SORTING, COUNTING OF BALLOTS AND RECORDINNG OF
VOTES
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Preparing for Ballot o ting: ..
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Sorting Procedure
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Counting Procedure: ..
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Parking Up: ..
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CHAPTER THREE:
COLLATION AND DECLARATION OF RESULTS ..
Section A:
COLLATION AND DECLARATION PROCEDURES ..
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Collation of Election Results ..
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Collation of Election Results at Registration Area/Ward Level
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Collation of Presidential Election Results at LGA Level ..
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Collation of Presidential Election Results at State Level ..
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Final Collation and Declaration of Presidential Election Results ..
Collation of Senatorial District Election Results at LGA/Area Council
Level ..
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Final Collation and Declaration of Senatorial District Election Results
at State Level ..
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Collation of Federal Constituency Election Results at
LGA/Area Council ..
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Final Collation and Declaration of Federal Constituency Results ..
Collation of Governorship Election Results at LGA Level ..
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Final Collation and Declaration of Governorship Election Results ..
Collation and Declaration of State Constituency Election Results with
Not more than one LGA (LGA Level)
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Collation of State Constituency Election Results with more than
One LGA (LGA Level)
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Collation of State Constituency Election Results with Less than One
LGA (at State Constituency Level) ..
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Section B:
E-COLLATION
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ELECTION COLLATION FLOW CHARTS ..
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CHAPTER FOUR: MISCELLANEOUS ..
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Section A:
CONFLICT PREVENTION AT THE POLLING UNIT
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Possible Causes of Disputes, Consequences, Solutions and Parties Involved:
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Section B:
ELECTORAL OFFENCES AND PENALTIES ..
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APPENDIX ..
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Section A:
GLOSSARY OF TERMS & ACRONYMS.
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Section B:
FORMS & ILLUSTRATIONS ..
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INTRODUCTION
The “Manual for Election Officials 2015” spells out the duties of personnel involved in the
conduct of elections in Nigeria. Apart from casting vote for the candidate in secret, to protect
his/her choice and preference, all other aspects of the elections are conducted in the open, in line
with specific procedures.
The 2015 version of the Manual is a remarkable improvement on the previous editions. With the
provision of full complement of Poll Officials in all Polling Unit and Voting Points, there is a
corresponding increase in the number of Election Officials. This translates to an added
responsibility in the area of training. With millions of registered voters warming up for the polls,
Nigerians and the international community expect much improvement on previous electoral
records. This manual draws from the Revised Guidelines and the various policies and
modifications introduced by the Commission, particularly on accreditation and voting procedures
as well as creating Voting Points, in Polling Units with more than Seven hundred and fifty (750)
registered voters. Other issues contained in the revised manual include sorting, counting and
tabulation of ballots; collation and declaration of results; tips on security and conflict prevention
at Polling Units as well as electoral offences and their penalties.
Perhaps, the most notable additions in the current manual are the procedures on use of the Smart
Card Reader, the issue of Reverse Logistics, care for the Physically Challenged and Handling
Internally Displaced Persons. Procedures on these issues were not elaborated or streamlined in
the previous manuals because, as at then, there were no articulated or clear-cut Commission
policies on them.
This manual is designed to assist Election Officials in understanding the election process and
procedures as well as their duties and responsibilities. It would also assist other stakeholders
such as Candidates, Political Party Agents, Security Operatives, Election Monitors /Observers as
well as Media professionals, to understand and appreciate their roles on Election Day.
The manual will therefore, be useful in training permanent and other Election Personnel as well
as guiding all relevant stakeholders in the electoral process on their expected roles and duties.
Prof. Abubakar Momoh
Director-General
The Electoral Institute
January 2015
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OATH/AFFIRMATION OF NEUTRALITY FOR ELECTION PERSONNEL
This Oath/Affirmation of Neutrality binds Election Officials to the legal and ethical
standards intended to guide their activities during the entire Electoral Process. All Election
Officials must adhere to these standards and implement them with common sense and in
good faith. The Independent National Electoral Commission (INEC) will sanction Election
Officials for violation of the Oath/Affirmation of Neutrality.
FORM EC. 17
OATH/AFFIRMATION OF NEUTRALITY
I,………………………………………………………………………………………………
of …………………………………………………………………………do solemnly
swear/affirm that:
1. I will at all times be faithful to the Federal Republic of Nigeria;
2. As……………………………………………………………………………….………..
I will discharge my duties to the best of my ability in accordance with the Constitution
of the Federal Republic of Nigeria, the Electoral Act and the Guidelines issued by the
Independent National Electoral Commission;
3. I will do right to all Candidates and Political Parties according to law without fear or
favour, affection or ill will.
So help me God.
--------------------------------------------Deponent
Sworn to/Affirmed at the ………………………High Court Registry
This……………day of ………………2015
Signature…………………………………………
Before me:
--------------------------------------------Commissioner for Oaths
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ABOUT THE ELECTIONS
The Independent National Electoral Commission (INEC) has released the Time Table and
Schedule of Activities for the conduct of Presidential, National Assembly, Governorship and
State House of Assembly Elections in 2015. This is because the tenures of office of occupants of
the elective positions of President/Vice President of the Federal Republic of Nigeria,
Governors/Deputy Governors of States, Members of the National Assembly (i.e. Senators or
Members of the House of Representatives) of the Federal Republic of Nigeria, as well as
Members of State Houses of Assembly, shall expire on 29th May, 2015. The Commission is
mandated by the Constitution of the Federal Republic of Nigeria, 1999 (as amended) to - not
earlier than 150 days and not later than thirty (30) days, before the expiration of the terms of the
substantive holders of such offices – conduct elections to fill the vacant positions. There are
however exceptions in cases of Governorship positions in some states which, by reason of
judicial interventions, now have different electoral cycles which may not have 29th May, 2015, as
their expiry dates. It is also worthy of note that the tenures of office of the Chairmen and
Councilors for the six Area Councils of the Federal Capital Territory, Abuja, do not necessarily
run concurrently with those of other National and State elective offices.
1.0 Mandate of the Commission:
The Commission is mandated to conduct Elections into the following Offices and Legislative
Houses:
a) President/Vice President;
b) Governor/Deputy Governor;
c) National Assembly (Senate and House of Representatives);
d) State Houses of Assembly;
e) Chairmen/Vice-Chairmen of Area Councils (FCT); and
f) Councilors of Area Councils Legislature (FCT).
2.0
Persons Entitled to Vote:
A person shall be eligible to vote at an election conducted by the Commission if he/she:
(a) is a registered voter;
(b) his/her name appears on the Register of Voters;
(c) presents himself/herself physically (not by proxy) at the Polling Unit he/she was
registered; and
(d) is accredited on presentation of a valid voter card at his/her Polling Unit.
2.1 On Election Day, eligible voters will exercise their right to vote for candidates of their
choice. Candidates nominated by their respective political parties to contest the elections shall be
elected through a voting system known as the “Re-Modified Open-Secret Ballot System”
(REMOBS). In this system, voters thumb/finger-print on the ballot for candidates of their choice
in secret and cast their votes in the open. This is a political party-based system as candidates run
for elective offices on the platform of political parties.
3.0
Appointment of Presiding Officers/Assistant Presiding Officers:
The Commission shall appoint for each Polling Unit (PU), a Presiding Officer (PO) and three (3)
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Assistant Presiding Officers (APOs).
4.0
Method of Voting:
Voting shall be in accordance with the Re-modified Open-Secret Ballot System REMOBS), with
the procedures specified in the Commission’s Guidelines, other Regulations and the Election
Manual.
5.0
Polling Stations, Polling Units/Voting Points:
(a)
Voting shall take place at Polling Units (PU)/Voting Points (VP), which may be
situated within designated Polling Stations (comprising two or more Polling
Units/Voting Points).
(b)
Voting Points (VPs) are created at Polling Units, based on a maximum of 750
registered voters in a unit, or as may otherwise be decided by the Commission.
(c)
Where available, Voting Points shall be located within enclosures. Where Voting
Points are in open spaces; canopies shall be provided for each voting point and
established in accordance with the Polling Unit set-up.
(d)
Where Voting Points have been created, there shall be four (4) Assistant Presiding
Officers (APOs) for each Voting Point within the affected polling unit, under the
supervision of the Assistant Presiding Officer in charge of Voting Point
APO(VP).
(e)
The Presiding Officer may delegate the responsibility of accreditation, preparing
and issuing of ballot papers, to the Assistant Presiding Officer in charge of a
Voting Point.
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CHAPTER ONE
ELECTION OFFICIALS, STAKEHOLDERS AND MATERIALS
Section A:
ELECTION OFFICIALS
Every election involves different categories of stakeholders. These range from Election Officials,
who directly handle the conduct and supervision of the elections, to the Contestants, accredited
Polling or Party Agents, Security Agents, accredited Journalists, Foreign and Domestic
Observers as well as the Voters.
1.0 Professional Ethics Of Election Officials
Election Officials have a major role to play in the electoral process. The manner in which they
discharge their duties affects the degree of confidence voters will have in the electoral process.
Election Officials should be courteous, polite and helpful at all times. Voters should be treated
equally and with respect. Unethical and corrupt practices by election officials can incur severe
punishment under the law.
Election officials should be guided by the following principles:
a)
b)
c)
d)
e)
f)
Integrity
Impartiality
Transparency
Professionalism
Gender sensitivity
Due consideration and support for the elderly, pregnant women and the physicallychallenged.
1.1 Election Officials And Their Duties
Election Officials include personnel of the Commission (both Permanent and Temporary) who
directly handle the conduct or supervision of the elections as well as representatives of other
stakeholders, such as Security Agencies, Political Parties and Observer Groups, among others.
Below is a brief description of their duties:
1.1.1 Resident Electoral Commissioner (REC)
He/She is the head of the Commission in a State; a position which confers on him/her
responsibility to oversee the activities of the Commission in that state.
The REC:
a) Is responsible for the overall conduct and supervision of the Federal and State elections
in a state; as well as the Area Council Elections in the FCT.
b) Takes delivery of all sensitive and non-sensitive materials for the elections from the
National Headquarters of the Commission and distributes them to Electoral Officers.
c) Supervises the recruitment and training of all staff for elections in a State.
d) Liaises with political parties and other stakeholders to ensure the successful conduct of
the elections.
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e) The REC is assisted by the Administrative Secretary (AS).
1.1.2 Electoral Officer (EO).
The EO:
Is the head of the Commission’s Office in the Local Government Area (LGA) of a State, or an
Area Council (as in the case of the FCT).
a) Is responsible for conducting and supervising elections in an LGA or Area Council.
b) Receives election materials from the REC for distribution to Supervisory Presiding
Officers (SPOs) for delivery to Presiding Officers (POs) prior to voting; and retrieves
same from SPOs after elections.
c) Assists in training Poll Officials.
d) Reports any security concern or incident to Security Agents.
e) Keeps safely (securely) election results, ballot boxes and other election materials
returned.
f) The EO is assisted by three Assistant Electoral Officers (AEOs) – Administration,
Operations and Clusters of RAs.
1.1.3 Returning Officer (RO).
The RO:
a) Collates (tabulates and sums up) the votes cast, announces the scores of Candidates and
declares the winner in the election in a particular constituency.
b) Decides any question arising from or relating to unmarked ballots, rejected ballots,
announcement of scores of candidates and the return of a winner.
1.1.4 Collation Officers (COs)
He/She collate and announces the votes scored by candidates at any of the levels of
collation.
a) Registration Area /Ward CO – collates and announces results from Polling Units
within a Registration Area (RA)/Ward.
b) Local Government Area (LGA CO) – collates and announces results from the various
Registration Areas/Wards for the Area Council, State Assembly, Governorship, National
Assembly and Presidential Elections (at the LGA level).
c) State Constituency CO – collates and announces results from all the RAs/LGAs within
a State Constituency for the State Assembly Election. He shall also be the State
Constituency Returning Officer in the State House of Assembly Election.
d) Federal Constituency CO– collates and announces results from LGAs within a Federal
Constituency. He/she shall also be the Federal Constituency Returning Officer in the
election to the House of Representatives.
e) Senatorial District CO – collates and announces results from LGAs within a Senatorial
District. He/she shall also be the Senatorial District Returning Officer in the election to
the Senate.
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f) State CO – collates and announces results from all LGAs within a State in the
Presidential and Governorship Elections. He/she shall also be the Returning Officer in the
Governorship Election.
g) Chief Electoral Commissioner – collates and announces the results from all the states of
the Federation in the Presidential Election and is the Returning Officer in that election.
This shall be the Chairman of INEC or his delegated Representative.
1.1.5 Supervisory Presiding Officer (SPO)
The SPO:
a) Supervises the conduct of poll in a cluster of Polling Units;
b) Assists in training Poll Officials under his/her supervision;
c) Ensures that all sensitive and non-sensitive election materials are available at the
designated Polling Units in the right quantity and at the right time;
d) Regularly visits Polling Units under his/her supervision to address issues during the
period of the elections;
e) Ensures that results of poll for designated Polling Units are delivered to the Collation
Officer by Presiding Officers;
f) Ensures the delivery of the Card Readers to the RA Collation Officer by the Presiding
Officer and retrieves it from him/her after collation;
g) Ensures that all election materials returned to him/her by the Presiding Officers are
submitted to the Electoral Officer immediately after election;
h) Liaises with Security Agents to ensure that order is maintained within the Polling Units
under his/her supervision;
i) Is accountable to the EO in the discharge of his/her duties;
j) Liaises with Polling Units and Elections Operations Support Centres (EOSC);
k) Ensures the delivery of the Card Reader to the RACO.
1.1.6 The Polling Team:
For a Polling Unit, there shall be a minimum of four officials comprising:
a) Presiding Officer;
b) Assistant Presiding Officer (APO) 1(Verification and Statistics/Overseer);
c) Assistant Presiding Officer(APO) II (Register-Check/Ballot Paper Issuance and Inking);
d) Assistant Presiding Officer (APO) III (Queue Controller);
e) For a voting point within a Polling Unit, there shall be four officials: APO I, APO
II & APO III working under the supervision of APO (VP).
1.1.7 Presiding Officer (PO)
The PO:
Is in-charge of all activities at the Polling Unit on Election Day including Accreditation, Voting,
Sorting, Counting of votes as well as the Announcement of election result (s).
a) Takes delivery of and inspects all materials and equipment for election from the
Supervisory Presiding Officer and ensures their security, particularly the sensitive
materials, such as the ballot papers and result forms;
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b) Must be at the Polling Unit early (at least one hour before the official commencement
of accreditation) to set up the Polling Unit;
c) Coordinates activities in the voting points under his supervision;
d) Conducts voter education ahead of Accreditation and Voting.
e) Returns all election materials, other than the Result Sheets and the Card Reader, to
the SPO for delivery to the EO after elections.
f) Delivers the completed Result Sheets and Card Reader to the RACO
g) Reports any security incident to the Security Agents at the Polling Unit and, where
necessary, invites the Police or Security Agents to maintain order, keep the peace or
arrest any person committing an offence;
h) Documents adverse incidents, using incident report form and informs the appropriate
authority and persons;
1.1.8 Assistant Presiding Officer (APO) I (Verification and Statistics/Overseer)
The APO I:
a) Works under the supervision of the PO/APO (VP).
b) Assists with collection of materials from the SPO.
c) Ensures that voter deposits thumb-printed ballot paper(s) into the appropriate ballot box.
d) Assists with the return of election materials to the SPO.
e) Authenticates and verifies the voter using the Card Reader;
f) Disaggregates statistics such as gender and others using the appropriate form.
1.1.9
Assistant Presiding Officer (APO) II (Register-Check/Ballot Paper Issuance and
Inking)
The APO II:
a) Assists with the collection of election materials from the SPO.
b) Confirms that voter’s details in the PVC are contained in the Register of Voters and ticks
the appropriate box by the voter’s name before Accreditation and before Voting.
c) Applies indelible ink on the appropriate finger of the voter before Accreditation and
before Voting.
d) Issues voter with duly endorsed accreditation tag
e) Issues ballot paper(s) to voters and thereafter ticks the Register of Voters in the box on
the right side of the voter’s name.
f) Assists in the preparation and sorting of the ballots
g) Assists with the return of the election materials to the SPO at the close of poll.
1.1.10 Assistant Presiding Officer (APO) III (Queue Controller)
The APO III:
a) Ensures orderly queuing of voters
b) Arranges separate queues for men and women in areas where the mingling of men and
women in the same queue is not allowed.
1.1.11 Assistant Presiding Officer Voting Point, APO(VP)
The APO (VP):
a) Supervises the conduct of all activities during accreditation, voting, sorting and counting
within a specified Voting Point (VP).
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b) Acts on behalf of the PO at the Voting Point.
c) Regulates the conduct of voters at the PU/VP.
d) Decides on all cases reported to him/her by the APO I, APO II and APO III.
1.2
TIPS FOR POLL OFFICIALS ON BASIC SECURITY IN ELECTION DUTIES
(BaSED)
i.
Ensure you attend security briefings at the RAC before deployment. This will give you key
information and insights about risks and threats in the area you are deployed.
Before deployment, ensure that you receive the telephone number of a competent official
(Security agencies or INEC) to call when in distress. You can also contact the INEC Citizen
Contact Centre or the ERM Secretariat.
Phone numbers of most senior security officers should be programmed into your
communication device.
Collect the contact of the Election Support Centers for your state.
Do not move unless a security escort accompanies you.
Security officials on election duties are there for your protection. Maintain a cordial
relationship with them. If a security official stops you be polite, present your ID if
requested and obey security directives.
Be security conscious at all times. It is important to know the security situation in your area
and avoid areas that are identified as officially off limits, considered politically sensitive or
where security incidents are known to take place.
It is important for staff to be aware of their environment e.g. security points, escape points,
difficult terrain etc. and culture of the community they are deployed.
Maintain this awareness of and be sensitive to change. Be aware of individuals who may be
acting suspiciously and report such behaviour.
Do not panic. Always assess situations and provide the best response. Try as much as
possible to not react in a violent manner and most importantly stay away from situations
that could be threatening.
If you find yourself in the trunk of a car, kick the back tail lights out; stick your arm
through the hole and wave.
Do not hesitate to call attention to yourself if you are in danger: scream, shout, blow the
horn of your vehicle.
Personal safety is an individual responsibility. The best way to be safe is to avoid trouble in
the first place rather than try to remove yourself later.
Be sure to gain an understanding of the host community’s traditions and beliefs. Respect
the culture and customs of the environment in which you work.
Be sure to behave professionally at all times. Inspire confidence when performing your
duties.
Never discuss politics or religion; these may incline people to assume bias and possible
misuse of office in favour of a candidate.
Drivers should have be aware of strange objects while driving especially during convoy
movement, some of these objects may be an IED or unexploded ordinance.
It is important for all drivers to know alternative routes in case there is a security threat and
main roads are not available.
Ensure you carry with you essential items on your trip e.g. soap, deodorant, clothing, food
and money. However be sure not to carry costly items.
Remember, you are responsible and accountable for your safety and security.
ii.
iii.
iv.
v.
vi.
vii.
viii.
ix.
x.
xi.
xii.
xiii.
xiv.
xv.
xvi.
xvii.
xviii.
xix.
xx.
14 | P a g e
Chart 1.0
Structure of INEC (Permanent and Ad-hoc Staff)
Chairman
National Electoral
Commissioners
Resident Electoral
Commissioners
37 RECs in 36 States+1 in FCT
Administrative
Secretaries
(37 Admin. Secs)
Electoral Officers (EOs)
774 (1 per LGA)
Assistant Electoral
Officers (AEOs)
Election Officials
Supervisory Presiding Officers
(SPOs)
Approx. 9,000(1 per RA)
Presiding Officers (POs)
(1 per Polling Unit)
Security Agents
Assistant Presiding
Officers (APOs)
15 | P a g e
Section B: OTHER STAKEHOLDERS
1.3
Who is allowed access to the Polling Unit/Collation Centre on Polling Day?
The following shall be allowed access to the Polling Unit/Collation Centre on Polling Day:
i. Security Agents
ii. Candidates and accredited Polling/Party Agents
iii. Accredited Domestic and Foreign Observers
iv. Accredited Journalists
v. Voters (At Polling Units where they are registered ONLY)
vi. INEC Officials on Election Duty
NOTE:
a) The PO, however, has the right to bar any of the above mentioned persons
from entering or remaining in the Polling Unit, in an event of such an
individual engaging in any conduct considered to be disorderly.
b) A Candidate can represent himself/herself as a Polling/Party Agent in the
Polling Unit/Collation Centre as long as no other Polling/Party Agent is
accredited for the party at that unit or centre.
1.3.1 Role of Security Agents
Security agents on Election Duty shall:
a. provide security at the Polling Units/Polling Stations and Collation Centres to ensure
that the Polling Units, counting of ballots, collation and declaration of results are
conducted without any disturbance;
b. take necessary measures to prevent violence or any activity that can threaten to
disrupt the elections;
c. comply with any lawful directive(s) issued by, or under the authority of, INEC;
d. ensure the safety and security of all Election materials, by escorting and guarding
such materials as appropriate;
e. protect Election Officials at the Polling Stations/Units and Collation Centres,
especially in the course of their movement from one point to the other until the
process is completed;
f. arrest, on the instruction of the Presiding Officer, or any other INEC official, any
person(s) causing any disturbance, or preventing the smooth conduct of proceedings
at Polling Stations/Units as well as at the Collation Centres;
g. on the instruction of the Presiding Officer, stand at the end of the queue of voters at
the Polling Unit, if any, at the official close of Accreditation, to prevent any person
from joining the line;
h. accompany the Presiding Officer to deliver the election results, ballot boxes and other
election materials safely to the RA/Ward Collation Centre;
i. accompany Collation Officers to deliver election results to the Returning Officer and,
subsequently, to the Resident Electoral Commissioner, or Electoral Officer, as the
case may be, for the handover of election materials and reports.
16 | P a g e
NOTE:
Security Agents are not allowed to:
a)
interfere with accreditation, voting, counting of the ballots, or the
collation and declaration of results.
b)
handle any election material or, in any way, interfere in the conduct
of the polls or counting of ballots.
1.3.2 Appointment of Polling/Party Agents
A political party sponsoring candidate(s) may, by notice, appoint one person as its Polling Agent
for each Polling Unit/Voting Point; one Party Agent for each Collation Centre; and a
Representative at each point of distribution of electoral materials in the constituency where it is
sponsoring candidate(s) for an election. However, no person shall be qualified to be appointed or
serve as a Polling/Party Agent to any political party if, being a person employed in the public
service of the Federation or if any State or Local Government or Area Council he/she has not
resigned or withdrawn or retired from such employment at least 90 days before the date of the
election.
With regard to the Polling/Party Agents, Election Officials shall:
a) allow each party to be represented by one accredited Polling/Party Agent at a time in
Polling Unit/Voting Point and Collation Centre;
b) inspect and ensure that the letters of appointment/accreditation are duly endorsed by their
parties before letting the Polling/Party Agents into the Polling Units, or Collation
Centres;
c) allow the Polling/Party Agents to observe the distribution of election materials,
accreditation, voting, sorting and counting of ballots as well as the announcement of
results;
d) commence the election processes even if no Polling/Party Agent is present in the Polling
Unit, or Collation Centre;
e) allow Polling/Party Agents to draw their attention to any observed irregularities;
f) allow Polling/Party Agents to inform the PO if they believe that a voter is under the age
of 18 years, or has committed an offence of impersonation;
g) allow Polling/Party Agents to countersign the result forms at the Polling Units and the
Collation Forms at the Collation Centres;
h) issue completed, stamped, signed and dated copies of the Statement of Result of Poll
Forms and the Collation of Result Forms to Polling/Party Agents present.
NOTE:
a) The names of the Polling/Party Agents for a Polling Unit/Voting Point should be
sent by the EO to each PO before polling begins. Also, a candidate can stand as
his/her Polling/Party Agent at any Polling Unit or Collation Centre.
b) Polling/Party Agents shall comply with lawful directive issued by or under
the authority of the Commission or its officials including directive to leave
the Polling Unit or Collation Centre, when and where ever necessary.
17 | P a g e
Party Agents are not allowed to:
a)
interfere with accreditation, voting, counting of the ballots, or the collation and
declaration of results.
b)
handle any election material or, in any way, interfere in the conduct of the polls
or counting of ballots.
c)
hold media interviews within the Polling Unit.
1.3.3 Role of Election Observers
Domestic and Foreign Observers are appointed by their respective organizations and may be
accredited by the Commission to observe the Elections. They have the right to observe the entire
election process, including the counting of ballots at the Polling Units and the collation and
declaration of results at the Collation Centres. Duly accredited Election Accredited Observers
who are wearing the Observer badges issued by the Commission for the election are entitled to:
a) accreditation process, voting, sorting and counting of ballots as well as the collation,
announcement and declaration of results; and
b) invite the attention of an Election Official to any observed irregularities, but shall not,
in any way, interfere in the process.
With regard to Election Observers, Election Officials shall:
i.
check that all Observers are duly accredited and wear their observer badges while
in the Polling Unit.
ii.
allow Observers to observe the distribution of election materials, accreditation
process, voting, sorting and counting of ballots as well as the collation,
announcement and declaration of results.
iii.
allow Observers to call their attention to any irregularities, without interfering
with the process.
NOTE:
Observers are not allowed to:
a) handle election materials or interfere in the
conduct of poll or counting of ballots.
b) wear the badge or symbol of any political party.
c) hold media interviews within the Polling Unit
1.3.4 Role of Accredited Journalists
Accredited Journalists have an important role to play, by reporting objectively on the conduct of
the elections. Media professionals may only enter the Polling Unit, if this does not disrupt
polling. They may interview the Presiding Officer or his/her authorized representative with
his/her consent. Such interview shall however be conducted outside the Polling Unit, if activities
within the Polling Unit permit this. Accredited Journalists may not film or copy any part of the
process which may reveal personal details of any voter.
1.3.5 Accredited Journalists are allowed to:
a) be in the Polling Unit - from the opening of poll on Polling Day and observe all stages of
the polling process - from sealing of the ballot box to closing activities; provided they do
18 | P a g e
not compromise the secrecy of the vote;
b) move around the Polling Unit, as long as their movements do not, in any way, interfere
with the process, or obstruct the flow of voters, or the work of Polling Officials;
c) interview the Presiding Officer or his/her authorized representative with his/her consent;
d) observe the securing of Election materials for overnight storage and transport.
NOTE:
Accredited Journalists are not allowed to:
a) interview a Polling Official, Voter, Observer, Polling Agent, or any
Special Guest, inside the Polling Unit during polling;
b) film, photograph or interview any individual within the Polling Zone,
without her/his consent;
c) film or photograph any voter marking a ballot, or acquire any
pictures, film footage or audio commentary, which records personal
details of that voter;
d) film, photograph or copy the Register of Voters, Voter Cards or any
1.3.6 Media Interviews
During interviews, the Presiding Officer may respond to general factual questions; but may not
offer interpretations or opinions on the process. All interviews must take place outside the
Polling Unit.
The PO may respond to general, factual questions such as:
a) Polling procedure;
b) Voter turn-out in the Polling Unit;
c) Duties as a Polling Official and what training was received; and
d) INEC Professional Ethics for Election Officials.
The PO shall not offer interpretations or opinions, such as:
a) Giving results on the local, regional or national level;
b) Comment on expected election outcomes;
c) Offer commentary on candidates or political parties;
d) Offer opinions on policy, compliance or speculate on other issues;
e) Comment on rumours.
Section C:
1.4
PREPARING FOR THE POLLS.
Locating the Polling Unit
The Supervisory Presiding Officer (SPO) and the Registration Area (RA) Supervisors
shall, at least two days before polling day, visit the location of the Polling Units under
their supervision to:
a) identify the most suitable layout for the Polling Units and voting points, and
b) make arrangements for tables and chairs to be used at the Polling Units on
Election Day.
19 | P a g e
1.4.1 Registration Area Centres (RACs)/Super Registration Area Centres (Super
RACs)
RACs are designated locations at every Registration Area (RA), where Poll Officials and
election materials are camped overnight for easy and timely movement to Polling Units on
Polling Day. A Super RAC is a collection of two or more RAs located in a center.
a)
b)
c)
d)
RACs are usually located at public buildings such as schools, town halls and other
government-owned buildings within the area which is central, or relatively central
within the Registration Area.
RACs/Super RACs are activated with the necessary facilities and the RAC items
for use
by Poll Officials.
The Poll Officials shall arrive at the RACs/Super RACs no later than 4.pm on the
eve of Polling Day, in order to be close to their Polling Units.
1.4.2 The Electoral Operations Support Centre (EOSC)
This is a support centre that serves as an early warning system on the Polling Day process. The
centre maintains contact with all Election Officials, monitors timely compliance; harvests and
logs reports as well as takes appropriate action(s) on all adverse incidents identified.
On Polling Day, Election Officials, especially Supervisory Presiding Officers (SPOs) and
Presiding Officers (POs) would be contacted on their mobile phones to give situation reports on
the polling process.
NOTE:
On the Eve of Polling Day, the SPO shall facilitate a refresher training for Poll
Officials at the RAC/Super RAC to perfect strategies for a smooth polling
process.
1.4.3 Customization of Balloting Instruments
Balloting Instruments may be customized. They include;
i) Ballot Boxes ------ Unique coding
ii) Ballot Papers ------ Specific to LGAs
iii) Result Sheets (EC.8 Series) ---- Specific to PUs, RAs, LGAs and Constituencies
Section D:
1.5
ELECTION MATERIALS
Receiving Non-Sensitive Election Materials
Before the commencement of the election, the Presiding Officer (PO) shall:
Step 1: Receive the non-sensitive items from the SPO;
Step 2: Verify to ensure that all materials have been received. The Assistant
Presiding Officer (APO) shall assist in doing this (see checklist of Non-Sensitive
materials).
Step 3: Record all items received on two (2) copies of Form EC.25B (Electoral Material
Receipt Form)
Step 4: Sign the Forms, keep one copy and give the other copy to the SPO.
20 | P a g e
1.5.1 (CHECKLIST OF NON-SENSITIVE MATERIALS)
Note: The Presiding Officer receives a new set of materials before each election date. Where
there is more than one election, appropriate number of Forms and envelopes for each election
type shall be issued.
1. Form EC 1A(I) – Tendered Vote List
2. Form EC 17 – Oath Form
3. Form EC 25A – Electoral Material receipt (Booklet)
4. Form EC 25A(I) - Material Return Receipt (Booklet)
5. Form EC 25B – Materials Receipt (Distribution)
6. Form EC 25B(I) – Material Receipt (Reverse Logistics)
7. Form EC 25C – Nomination Form
8. Form EC 25D – Distribution of Sensitive Materials, Attendance Register
9. Accreditation Incident Reporting Form EC.40J
10. Voter Information and Statistics Form EC.40H/EC.40H(1) - (3)
11. Poster EC 30A – Polling Station Poster
12. Poster EC 30A(I) – Polling Unit Information Poster
13. Poster EC 30B – Polling Zone Poster
14. Poster 30C – Voting in Progress Poster
15. Poster EC 30D – Collation Centre Poster
16. Form EC 40A – Ballot Paper Account Form
17. Form EC 40B – Spoilt, Rejected Ballot Paper Form
18. Form EC 40C – Statement of Unused Ballot Paper Form
19. Form EC 40D – Undertaking with Regard to Impersonation Form
20. Form EC 40E – Authority to Remove Person who Misconducts Himself/Herself Form
21. Envelopes EC 50A – For Miscellaneous Election Materials
22. Envelopes EC 50B – For Register of Voters
23. Envelopes EC 50C – For Unused Ballot Papers
24. Envelopes EC 50D – Ballot Paper Account Form
25. Envelopes EC 50E – Envelopes for Counterfoil of Ballot Papers
26. Envelopes – For Tendered Ballot Papers
27. Envelopes EC 50F
28. Envelopes EC 50S
29. Polling Unit Materials Checklist
30. Poster EC 60A – Notice of Election Poster
31. Poster EC 60B – Notice of List of Candidates Poster
32. Poster EC 60C – Notice of Nomination Poster
33. Poster EC 60D – Notice of Poll Poster
34. Poster EC 60E –Notice of Result(s) of Poll(s)
35. Blue Biro
36. Red Biro
37. Micro Drip Dry
38. Marker Pen
39. Cellotape
40. Masking Tape
41. Twine Rope
42. Liquid Gum
43. Presiding Officer Stamp
44. Asst. Presiding Officer Stamp
45. RA Collation Officer Stamp
21 | P a g e
46. LGA Colation Officer Stamp (Self-inking Stamp)
47. Constituency Collation Officer Stamp
48. Cosntituency Returning Officer Stamp
49. State Collation Officer Stamp (Self-inking Stamp)
50. Election Bag
51. INEC Sticker – Election Duty
52. Laminated I.D Cards for:
i.
Presiding Officers
ii.
Asst. Presiding Officers I
iii.
Asst. Presidng officers II
iv.
Asst. Presiding Officers III
v.
Asst. Presiding Officers (VP)
vi.
Supervisory Presiding Officers
vii.
Reg. Area Collation Officers
viii. LGA Collation Officers
ix.
Constituency Collation Officers
x.
Constiuency Returning Officers
xi.
State Collation Officer
53. Rechargeable/Solar Power Lamp
54. Indelible Ink – Marker Pen
55. 12-Digit Dual Powered Calculator
56. Seal for Non-Collapsible Ballot Boxes
57. Ballot Box Sticker
58. Scissors
59. Dry Cell Batteries
60. Tamper Evident Envelopes for Result Sheets
61. Tamper Evident Envelopes (For Used Ballot Papers)
62. Political Party Agents ID Cards for:
i.
Voting Points Level
ii.
RA Collation Level
iii.
LGA Collation Level
iv.
Constituency Collation Level
v.
National Collation Level
63. Aprons/Vests for:
i.
Presiding Officers
ii.
Asst. Presiding Officers I
iii.
Asst. Presiding Officers II
iv.
Asst. Presiding Officers III
v.
Asst. Presiding Officers (VP)
vi.
Collation Officers
a.
Ward Collation Vests
b.
LG Collation Vest
c.
Constituency Collation Vest
vii.
Suppervisory Presiding Officers
viii. State Returning Officers
64. Additional Collapsible Ballot Boxes
65. Drawing/Tack Pins.
22 | P a g e
1.5.2 POLLING UNIT/VOTING POINT ELECTION MATERIALS CHECKLIST
SN
ITEM
CRITERIA FOR
DISTRIBUTION
1
Form EC 1A(I) – Tendered Vote List
Four (4) Copies per PU/VP
2
Form EC 17 – Oath Form
3
Form EC 25B – Material Receipt
(Distribution)
Two (2) Copies per Poll
Official
Five (5) Copies per PU/VP
4
Form EC 25B(I) – Material Receipt
(Reverse Logistics)
Poster EC 30A – Polling Station Poster
5
6
To be Returned at Close of Poll
To be Returned at Close of Poll
Four (4) Copies Per PU
To be Returned at Close of Poll
Two (2) Copies per PU/VP
7
Poster EC 30A(I) – Polling Unit
Information Poster
Poster EC 30B – Polling Zone Poster
Four (4) Copies PU/VP
8
Poster 30C – Voting in Progress Poster
Two (2) Copies Per PU/VP
9
Form EC 40A – Ballot Paper Account
Form
10
Two (2) Copies per
6
Ballot Paper Type/
Election (2x3xPU/VP)
Two (2) Copies Per PU/VP
Form EC 40B – Spoilt, Rejected Ballot
Paper Form
Two (2) Copies Per PU/VP
Form EC 40C – Statement of Unused
Ballot Paper Form
Form EC 40D – Undertaking with Regard Five (5) Copies Per PU/VP
to Impersonation Form
Form EC 40E – Authority to Remove
Five (5) Copies Per PU/VP
Person Who Misconducts
Himself/Herself Form
Envelopes EC 50A – For Miscellaneous
Two (2) Copies Per PU/VP
Election Materials
Voter Information and Statistics Forms
One (1) Set Per PU/VP
(PU/VP)
a) EC. 40H; to be filled by APO I
b) EC. 40H (I); to be filled by PO
c) EC. 40H (2); to be filled by RACO
d) EC. 40H (3); to be filled by LGACO
Accreditation Incident Reporting Form
One (1) Set Per PU/VP
(Form EC. 40J)
Envelopes EC 50B – For Register of
One (1) Copy Per PU/VP
Voters
Envelopes EC 50C – For Unused Ballot
Three (3) Copies Per PU/VP
Papers
(One Per Ballot Paper Type)
Envelopes EC 50D – Ballot Paper
One (1) Copy Per PU/VP
Account Form
Envelopes EC 50E – Envelopes for
Three (3) Copies Per PU/VP
Counterfoils of Ballot Papers
(One Per Ballot Paper Type)
11
12
13
14
15
16
17
18
19
20
Five (5) Copies Per PU/VP
REMARKS
To be Returned at Close of Poll
To be Returned
at Close of Poll
To be Returned
at Close of Poll
To be Returned
at Close of Poll
To be Returned
at Close of Poll
To be Returned at Close of Poll
To be Returned at Close of Poll
To be Returned at Close of Poll
To be Returned at Close of Poll
To be Returned at Close of Poll
To be Returned at Close of Poll
To be Returned at Close of Poll
23 | P a g e
21
Envelopes – For Tendered Ballot Papers
One (1) Copy Per PU/VP
22
Blue Biro
23
Red Biro
Two (2) Pieces Per
6/8
Official Per PU/VP
Two (2) Copies Per PU/VP
24
Micro Drip Dry
Four Pieces Per PU/VP
25
Marker Pen
One (1) Piece per PU/VP
26
Cellotape
One (1) Piece per PU/VP
27
Masking Tape
One (1) Piece per PU/VP
28
Twine Rope
Two Rolls Per
29
Liquid Gum
One Bottle Per Unit
30
Presiding Officer Stamp
One Piece Per Unit
31
Asst. Presiding Officer Stamp
One Piece Per VP
32
INEC Election Bag
One Piece Per VP
33
Drawing/Tack Pins
One mini pack per PU/VP
34
One Per Poll Official Per
PU/VP
35
Laminated ID Cards
i. Presiding Officers
ii. Asst. Preiding Officers I iii.
Asst. Presidng officers II iv.
Asst. Presiding Officers III
v. Asst. Presiding Officers (VP)
Indelible Ink – Marker Pen
Four (4) Pieces Per PU/VP
36
Seal for Collapsible Ballot Boxes
Two (2) Pieces Per PU/VP
37
Seal for Non-Collapsible Ballot Boxes
Eight (8) Pieces Per PU/VP
38
Ballot Box Sticker
Six (6) Per PU/VP
39
Scissors
One (1) per PU/VP
40
Tamper Evident Envelopes for Result
Sheets
Tamper Evident Envelopes (For Used
Ballot Papers)
One Per PU x No.
of Elections
Seal – for NonCollapsible Ballot
Boxes
One Per Party
Agent Per PU/VP
41
42
Political Party Agents ID Cards For:
i. Voting Points Level
ii. RA Collation Level
iii. LGA Collation Level
vi. Constituency Collation Level
v. National Collation Level
To be Returned
at Close of Poll
3
3
28
24 | P a g e
43
Aprons/Vests For:
i. Presiding Officers
ii. Asst. Presiding Officers
iii. Asst. Presiding Officers
iv. Asst. Presiding Officers
v. Asst. Presiding Officers
One Per Officer
4/5
I
II
III
(VP)
Voting Cubicle
One Per PU/VP
Ballot Boxes
One Per Election Types Per
PU/VP
44
45
Collapsible Ballot Box – Green Linings
Non-Collapsible Ballot Box with Black
Lid
Non-Collapsible Ballot Box with Red
Lid
To be Returned
at Close of Poll
To be Returned
at Close of Poll
To be Returned
at Close of Poll
To be Returned
at Close of Poll
46
Form EC 8A (Statement of Result of Poll
from Polling Units)
One Per PU Per
Election
3
To be Returned
at Close of Poll
47
Form EC 8A(VP) (Statement of Result of
Poll from Voting Points)
One Per PU Per
Election
3
To be Returned
at Close of Poll
48
Ballot Papers
Election Type
49
Tendered Ballot Papers
50
Table & Chairs
51
Canopies
Based
on
number
of Reg.
Voters
Election Type 1% of Reg.
Voters
Three (3) Tables & Five (5)
Chairs per VP
To be Returned
at Close of Poll
One (1) Big Canopy
To be Returned
at Close of Poll
To be Returned
at Close of Poll
To be Returned
at Close of Poll
1.6 Receiving Sensitive Election Materials
The PO shall:
Step 1: receive sensitive materials for use at the Polling Unit from the SPO at the RAC.
Step 2: record on Form EC.40A the serial number range of the ballot papers and total quantity
of ballot papers for each type of election received from the SPO.
Step 3: check the materials to ensure they are complete.
1.6.1 Sensitive Materials CHECKLIST
The following is the Checklist of Sensitive Materials that the Presiding Officer will receive on
the Polling Day for the:
a) Presidential and National Assembly (Senate and House of Representatives)Elections
b) Governorship and State House of Assembly Elections.
25 | P a g e
PRESIDENTIAL AND NATIONAL ASSEMBLY ELECTIONS
FORMS (Statement of Result of Poll)
QUANTITY
˛ Form EC 8A (Presidential)
1 set
˛ Form EC.8A (I) (Senatorial Election)
1 set
˛ Form EC.8A (II) (House of Representatives Election)
1 set
MATERIALS
˛ Ballot papers for Presidential Election
˛ Ballot papers for Senatorial Election
˛ Ballot papers for House of Representatives Election
˛ Tendered ballot papers for Presidential Election
˛ Tendered ballot papers for Senatorial Election
˛ Tendered ballot papers for House of Representatives Election
˛ Card Reader Machine(s)
GOVERNORSHIP AND HOUSE OF ASSEMBLY ELECTIONS
FORMS (Statement of Result of Poll)
QUANTITY
˛ Form EC.8A (Governorship Election)
1 set
˛ Form EC.8A (1) (House Assembly Election)
1 set
MATERIALS
˛ Ballot papers for Governorship Election
1 booklet of 100 leaves
˛ Ballot papers for House Of Assembly Election
1 booklet of 100 leaves
˛ Tendered ballot papers for Governorship Election
˛ Tendered ballot papers for House Of Assembly Election
˛ Card Reader(s)
NOTE:
a) Ballot papers received by the PO for each election should equal the number of
registered voters in the Polling Unit.
b) A set of EC8 series is determined by the number of Political Parties contesting
the election.
26 | P a g e
CHAPTER TWO
ELECTION PROCEDURES
Section A: SETTING UP AND ACCREDITATION PROCEDURES
2.1
Setting up the Polling Unit
To set up the Polling Unit on Election Day, the PO with his/her polling team shall:
Step 1:
remove all campaign materials, if any, from the Polling Unit.
Step 2:
hang up posters such as: Polling Zone, Polling Unit, Correct Finger-printing and
Voting Process Posters, etc.
Step 3:
set up the layout of the PU/VP in accordance with approved layout on
Pages 28 and 29
Step 4:
arrange the tables and chairs to facilitate easy access for the voters and in line
with the Commission’s approved format illustrated in this manual.
Step 5:
set up the voting cubicle in such a way that the voter can mark his/her ballot
paper(s) in secret.
Step 6:
put one stamp pad in the voting cubicle for use by the voter to thumb-print the
ballot paper(s).
Step 7:
place the Register of voters, indelible ink and biro on Table1 for use by the
Assistant Presiding Officer (APO) II.
Step 8:
place INEC stamp, stamp pad, and biro on Table 2 for use by the PO or APO
(VP)
Step 9:
check the Card Readers for operational readiness.
Step 10:
allow the accredited Polling Agents, Observers and Journalists to enter the Polling
Unit
NOTE:
If there are no Polling Agents/Party Agents or Observers present, the Polling
Officials shall go ahead with the steps above.
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Schematic 1(a): Set-Up for Accreditation in a Stand-Alone Polling Unit
SCEMATIC 1 (a): SET-UP FOR ACCREDITATION IN STAND-ALONE POLLING UNIT
Schematic 1(b): Set-Up for Voting in Stand-Alone Polling Unit
SCEMATIC 1 (b): SET-UP FOR VOTING IN STAND-ALONE POLLING UNIT
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SCEMATIC 1 (b): SET-UP FOR VOTING IN STAND-ALONE POLLING UNIT
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2.2
Accreditation and Voting at Appropriate Polling Unit/Voting Point:
NOTE:
(a) No person shall be accredited to vote at any Polling Unit/Voting Point
other than the one to which he/she is allotted; has his/her name appear on
the register of voters; he/she presents his/her permanent voters‟ card;
his/her PVC has been verified by the Card Reader, or as otherwise
determined by the Commission and as elaborated in this manual.
(b) No voter shall cast his/her vote other than by physically being present at
the Polling Unit/Voting Point, in the manner prescribed by the
Commission and as elaborated in this manual.
(c) The Presiding Officer shall regulate the admission of voters in to the
Polling Unit/Voting Point and shall exclude all other persons; except
candidates or their polling agents, other poll and election officials, security
personnel, accredited observers and accredited journalists.
2.3
Accreditation of Voters:
Accreditation is a process of ascertaining that a voters’ name is in the Register of Voters in a
particular Polling Unit, where he/she registered to vote in an election. Accreditation of voters
must be carried out before voting commences on Polling Day.
NOTE:
(a) There shall be separate periods for Accreditation and Voting.
(b) Accreditation shall commence at 8:00 a.m. and close at 1:00 p.m.; however, all
voters who are already on the queue by 1:00 pm shall be accredited.
(c) The Accreditation process shall comprise of the verification of voters using the
Card Reader; cross-checking the voters‟ names in the Register of Voters as well
as inking of the cuticle of the specified finger.
2.4
Accreditation Procedure:
At 8:00 a.m., the Presiding Officer shall:
Step 1: introduce the Poll Officials and Polling Agents present; and explain the Accreditation
Procedure.
NOTE:
In explaining the Accreditation Procedure, the Presiding Officer shall call the voters
together and state the following in an audible, firm and polite manner:
a) We are about to commence Accreditation as it is now 8am. We shall close
Accreditation at 1pm and commence voting at 1:30pm.
b) Any registered voter who joins the queue before 1pm would be accredited.
c) No accreditation, no voting.
d) If this is not the Polling Unit allotted to you, you are advised to go to the Polling
Unit allotted to you.
e) If your name is not in the Register of Voters and you do not have a Permanent
30 | P a g e
Voters Card (PVC), you would not be accredited.
f) If the Card Reader does not read your PVC, you would not be accredited.
g) Priority would be given to Physically Challenged persons, pregnant women, nursing
mothers and the elderly.
h) Please cooperate with us so that we can all complete this exercise in good time.
i) Let us now form a queue and remain orderly on the queue as we commence
Accreditation.
If there are Voting Points, the Presiding Officer should also inform voters on which Voting
Point to go to in accordance with the Register of Voters which would be divided into the
required number of Voting Points. E.g. “If your name starts from letters A – G, you would
vote at this Voting Point.”
Step 2: allow voters into the Polling Unit/Voting Point in an orderly queue;
a)
NOTE:
separate the queue between men and women, where the culture does not allow
the mingling of men and women;
b)
HANDLING PERSONS WITH DISABILITIES
The Blind or Incapacitated Voter:
The Presiding Officer shall allow a voter who is blind, or is otherwise unable to
distinguish symbols, or who suffers from any other physical disability, to be
accompanied into the Polling Unit/Voting Point and be assisted to vote by a
person chosen by him/her, other than a poll agent.
Visually impaired registered voters may, where available, use the Assistive
Tactile facilities.
c)
HANDLING INTERNALLY DISPLACED PERSONS (IDPs)
i. Voting Centres for IDPs:
Special Voting Centres shall be created, in particular Local Government
Areas (LGAs), to cater for Internally Displaced Persons (IDPs). However, the
Polling Units/Voting Points as well as the PU/VP set-ups shall be in line with
the existing guidelines and as elaborated in this manual (Pages 28 & 29)
ii. Voting and Collation in IDP Centres:
§§ There shall be distribution of outstanding or yet-to-be collected
Permanent Voter Cards (PVCs) at the Voting Centres on election day;
§§ Distribution officials shall be appointed on the basis of two per LGA;
§§ Collation of results shall take place at designated points at the Special
Voting Centres;
§§ The final collation and return of a winner will take place at the
designated Constituency Collation Centres;
§§ Where the entire Constituency is affected by insurgency, the final
collation will take place at a designated centre.
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Step 3: declare the Polling Unit open for accreditation;
2.4.1. The voter shall present himself/herself to the APO III (Queue Controller) for the Polling
Unit or Voting Point who shall determine that he/she is at the correct Polling Unit or Voting
Point and, if satisfied, direct the voter to the APO I (Verification and Statistics).
(a) The APO I shall:
Step 1:
request for the PVC from the voter;
Step 2:
match the photograph on the PVC to the Voter;
Step 3:
read the PVC using the Card Reader to authenticate the PVC as that of the
voter and that the Polling Unit details in the PVC correspond with those of
that Polling Unit;
NOTE:
Authentication means that the finger prints of the holder match the
finger prints read by the Card Reader.
Step 4: request the voter to place the appropriate finger in the place provided on
the Card Reader for authentication;
NOTE:
a) Appropriate finger refers to any of the fingers of the Voter
captured by the DDC Machine at Voter Registration. If any of
the captured finger prints is read by the Smart Card Reader,
then the voter is duly authenticated.
b) Where the voter has no fingers but his/her PVC has been read
by the Card Reader, he/she shall go through the manual
accreditation process.
Step 5:
on verification by the Card Reader, proceed to document the gender of the
voter, and indicate where applicable, any physically challenged person,
using the Voter Information and Statistics Form.
2.4.2. The verified voter shall then present himself/herself to the APO II (Register Check
and Inking), who shall:
Step 1:
request for his/her Permanent Voter’s Card;
Step 2:
check the Register of Voters to confirm that the voter’s name, details and
Voter Identification Number (VIN) are as contained on the Register of
Voters;
Step 3:
tick the left side of the name of the voter, if the person’s name is on the
Register of Voters;
Step 4:
apply indelible ink to the cuticle of the specified finger-nail on the left
hand and issue him/her with an accreditation tag, bearing the signature of
the PO or the APO II as delegated by the PO, date of election and the
voter’s serial number on the Register of Voters;
i. left thumb in the case of Presidential and National Assembly
Elections slated for the 14th February, 2015;
ii. left index finger in the case of Governorship and State Assembly
Elections scheduled for the 28th February, 2015.
32 | P a g e
NOTE:
a. i) left thumb-nail for Presidential/National Assembly Elections
ii) left index finger-nail for Governorship/State Assembly Elections
iii) left middle finger-nail for Presidential Run-off Election
iv) left ring finger-nail for second Presidential Run-off Election
v) left index finger-nail for Governorship Run-off Election
b. the thumb/finger-nails to be used in subsequent Run-offs shall be as may
be prescribed by the Commission
c. the corresponding right thumb/finger-nails shall be used for the various
Elections as it applies to voting
HOW TO APPLY THE INDELIBLE INK
The indelible ink must be applied on the cuticle of the appropriate thumb / finger of the
voter‟s hand according to the type of election
CORRECT
Step 5:
INCORRECT
advise the voter to be available not later than 1:30p.m. for commencement
of voting.
NOTE:
Scenario A: Where the Permanent Voter‟s Card (PVC) presented by the voter is not for
that Polling Unit, the APO I shall:
! politely inform the voter and advise him/her to proceed to the appropriate
Polling Unit.
Scenario B: Where the Card Reader reads the PVC, but the voter‟s finger prints are not
authenticated after the second attempt using the Card Reader, the APO I shall refer the
voter to the Presiding Officer PO/APO (VP), as the case may be, who shall:
i. examine and ascertain if the PVC belongs to the voter;
ii. if satisfied that it belongs to the voter and that the voter had not been previously
verified, direct the voter to the APO II for Register of Voters check and inking to
continue with other accreditation processes.
iii. the PO/APO(VP) should take note of all cases where the Card Reader reads the
PVC, but fails to verify the finger prints of the Voter, so that at the end of
accreditation when comparing the number verified by the Card Reader with the
33 | P a g e
number checked on the Voters‟ register, any discrepancy can be taken into
account.
iv. file a report of the incidence, using the incidence report form.
Scenario C: Where the Card Reader fails to read the PVC, the APO I shall refer the voter
to the Presiding Officer, or APO (VP), as the case may be, who shall:
i. inform the voter of the problem; that he / she cannot be accredited;
ii. politely request the voter to leave the Polling Zone and/or hand him/her over
to the police where there is resistance or defiance; and
iii. file a report of the incident using the Incident Report Form;
Scenario D: In the event of sustained malfunction of the Card Reader, the Presiding
Officer shall:
(i) immediately inform the Supervisory Presiding Officer (SPO), The Electoral
Officer (EO) and the Electoral Operations Support Centre (EOSC) for
replacement;
(ii) suspend accreditation until a new Card Reader is made available;
(iii) inform the voters and Polling Agents of the situation; and
(iv) file a report of the incident using the Incident Report Form;
Scenario E: Where a Card Reader for replacement is not available by 1:00 p.m., the
Presiding Officer or APO (VP), as the case may be, shall:
i. inform the SPO, EO, and EOSC of the situation;
ii. file a report of the incident; and
iii. inform the voters and polling agents that accreditation and voting for
the affected Polling Unit or Voting Point, shall continue the following
day.
Figure 2.0 Sample PVC
NOTE:
Only a valid voter‟s card shall be acceptable for accreditation and voting.
2.5 Close of Accreditation:
At 1:00 p.m. or whenever accreditation ends, the Presiding Officer shall:
Step 1:
declare accreditation closed, but ensure that all eligible voters already on the
queue by 1.00 p.m. are accredited;
34 | P a g e
Step 2:
Step 3:
Step 4:
Step 5:
Step 6:
Step 7:
direct the security agent present to stand behind the last person on the queue to
prevent anyone from joining the line;
obtain the number of voters verified from the Card Reader;
send the number of voters verified from the Card Reader to the Cloud;
count the number of accredited voters, in the Register of Voters;
compare the number verified by the Card Reader with the number checked in
the Register of Voters;
enter the figures into the appropriate Forms EC.8A/EC. 8A (VP) series.
NOTE:
a) Where the two numbers agree, announce loudly the number of accredited voters
and the total number of voters in the Register of Voters for the Polling Unit/Voting
Point;
b) Where a discrepancy occurs between the number of voters verified and the number
checked in the Register of Voters, the PO shall:
i. take into account any incidents of failed verification and reconcile the
numbers;
ii. if the discrepancy remains unresolved, take the number as recorded by the
Card Reader in addition to any failed verification as the number of
accredited voters.
Section B:
OPERATING THE SMART CARD READER FOR VOTER
AUTHENTICATION
2.6
Voter Authentication with the Card Reader:
In order to make the polling process more transparent and credible, the Commission has
introduced the use of Card Readers to enhance accreditation of voters. The Card Reader is used
to verify the biometrics of the voter, thereby check-mating all forms of impersonation by voters.
With the Card Reader, the INEC Voters’ Authentication System (IVAS) now becomes another
innovation in the Nigerian Electoral Process.
NOTE:
a) The Card Reader is an integral part of collation at the Registration Area (RA) Level
b) The RACO shall hand over the Card Reader to the EO after collation for custody.
2.6.1 About the IVAS
The acronym IVAS means INEC Voters Authentication System. It is a device which is specially
designed for the electronic authentication of voters on Polling Day. It adopts the Dual Core
Cortex – A7 CPU with ARM ultra-low power consumption. It has a single core frequency of
1.2GHz and an Android 4.2.2 operating system.
IVAS supports both touch and keyboard input. It is configured to read contactless card and
output same on the LCD screen. It protects data by supporting the SAM card.
The Secure Access Module (SAM) card is used to enhance the security and cryptography
performance on the device. It is used commonly in devices that need to perform secure
transactions, such as paying terminals. Physically a SAM can either be a SIM card and plugged
into a SAM slot in a reader or a fixed integrated circuit
35 | P a g e
Fig. 2.1
Sam pie Card Reader
36 1 Page
2.6.2 Features of the Smart Card Reader
1
Fig. 2.2 Features of the Smart Card Reader
2.6.3 I.V.A.S Accessories
Below are components of a Voter Verification System
Table 2.0 – Components of the I.V.A.S
S/N
1
ITEM
Battery
(320mAh)
QTY
1 Piece
DIAGRAM
2
USB Cable
(Mini USB)
1 Piece
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3
Charger
(British
Standard)
1 Piece
4
Cleaning Cloth
1 Piece
2.6.4 Mode of Operating the Card Reader:
a)
A voter shall present himself at a Polling Unit (PU) with his/her PVC for
accreditation;
b)
APO 1 at the PU shall scan the card and the voter’s fingerprint;
c)
The scanner shall compare both fingerprints, if there is a match, indicates that the
bearer of the card owns the card, and the converse if not true;
d)
The scanner shall store the VIN of the scanned card and the authentication status;
e)
It takes less than 10 seconds to authenticate a voter;
f)
The device shall boldly show the total number of authentication at the press of a
single button.
2.6.5 Setting up the I.V.A.S (Card Reader):
a)
Be sure the battery is properly inserted into the battery compartment of the device
b)
Connect the Mini USB port on the device with a USB cable to the standard USB
port on the charger for charging. The red indicator
on the card reader will flash slowly during charging.
When fully charged, the indicator turns green.
c)
Insert the SAM card issued into one of the two SAM
card holders and ensure good contact between the pin
and the probe. The SAM card holder is at the bottom
of the battery holder, as in Fig. 3.
Fig. 4
Fig.3 – Inserting the SAM Card
2.6.6 Turning on the Device:
a.
To turn on/off the device, press and hold the power button for 3 seconds. Make
sure the battery is charged and properly installed before turning on the device. The
power button is as shown in Fig. 4.
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b.
If the battery is low, the red indicator will flash. In such cases, please charge the
battery as soon as possible.
NOTE:
The power button is also pressed whenever the device hibernates during use
2.6.7 The Authentication Screen
When the device is turned on, the Authentication screen in Fig. 5 is displayed where the user is
expected to input his/her name and password. There are 2 types of users: The “Admin” and
“User”. The various users have different roles on the system. The “Admin” is allowed to setup
the device, add/delete a user and provide support as the case may be while the “User” who is the
APO 1 is only allowed to authenticate the PVC by reading it with the device and requesting
voters to place their fingerprint on the Fingerprint window to verify ownership of the PVC.
Fig. 5 – Authentication Screen
The Login Button , when clicked allows user login into the system when the right user
name and password is supplied.
The Help Button, when clicked displays information about the use of the device.
! For first login, the default username is “user” and the password is “123”. This can be changed.
On clicking the LOGIN button, the Dashboard is displayed as seen in
2.6.8 The Dashboard
The Dashboard is where the interface between the User and the Device starts. The Dashboard has the following icons:
a.
VERIFICATION icon is used to verify the authenticity of the Permanent Voter’s Card (PVC) as presented by the voter.
F
ig. 6 – Dashboard
39 | P a g e
b.
QUERY icon is used to query the database to know the number of successful
and failed accredited voters in the PU
c.
COMMUNICATE icon is used to know the number of authenticated PVCs to
the server at the end of the exercise.
d.
INFORMATION icon shows information about the software on the device.
e.
CLOSE-V icon is used to close the application after accreditation. It displays
the total number of voters accredited, including the number of successful and
failed accreditation. This should be clicked only at the close of
accreditation.
f.
LOGOUT icon logs out the user from the device.
2.6.9 The Voter Verification Window
On clicking the “VERIFICATION” icon on the Dashboard, the
Voter Verification Window as seen in Fig. 7 is displayed. This
window is used to authenticate the PVC by placing it under the
device
Fig. 7 – Voter Verification
Description of the icons on the Voter Verification Window
a.
This button is clicked to read the voter’s card (the voter’s card is placed within
a distance of 0 – 3cm from the card reading area under the device).
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b.
This button is clicked to open fingerprint scanning interface. This can be
activated if the voter’s card is successfully read and the PU code is same as the
PU code of the device. At this time, the fingerprint scanning interface will
show green indicator and the scanned
fingerprint will be displayed on the screen.
If successful, the device will display the
window as seen in Fig. 8, as well as a voice
prompt stating that the verification is
successful. Otherwise, there will be a voice
prompt stating that the accreditation is not
successful and the voter is required to
repeat the accreditation.
c.
This button is clicked to enter result inquiry
interface
d
I
This button is clicked to return to main interface
Fig 8 – Successful Voter Authentication
2.6.10 Inquiry of Verification Result.
a.
In the Result Inquiry interface, the information of the verified Voter’s card will be
displayed, including VIN and status.
b.
In the status, “N” stands for successful card reading but failure of fingerprint
verification, while “Y” stands for successful card reading and fingerprint
verification.
c.
Data can be filtered by VIN and Status.
NOTE:
Only the Administrator can change the PU setting, system time and date, time
to start and end the voting, server IP, server port as well as the election type on
the Card Reader, after due authorization by the Electoral Officer (EO) –
including when using a reserve Card Reader.
41 | P a g e
2.6.11 Charging The Smart Card Reader
The device has 320mAh battery which can last for 8 10 hours when fully charged. The device hibernates
when not in use to save the battery life.. To charge the
device, the charger is connected to the USB interface
on the bottom of the device as shown in Fig. 9
2.6.12 Turning Off The Device
! To turn off the device, press the Power Button
for 3 seconds and select shutdown in the
popup menu to turn off the device.
During turn on/off, the INEC logo and music
will be played on the screen.
2.6.13 Care of the Card Reader Device
Fig. 9 – Charging the Card Reader
a) Keep the device clean and dry to avoid corrosion of electronic board.
b) Keep the device away from excessive cold or hot environment
c) Hitting or shaking the device could damage the circuit board. It should be handled
gently.
d) In event of breakdown, please do not disassemble the device. Shut down and contact
the Administrator
NOTE:
i.
ii.
iii.
Please take out battery if not in use for more than 1 week
Please do not read more than one card at the same time
If there are other issues not covered by the manual, please contact the
Administrator.
2.6.14 Frequently Asked Questions
a.
Problems with starting up
i. Check the battery to be sure it is properly fixed
ii. Battery might have run down. Charge the device by connecting the charger to
the USB port on the device. The red light flickers during the charging process
and turns green when fully charged.
b.
Card failed to read
i. Ensure that a distance of 0 – 3cm is maintained between the card and the
device
ii. Ensure the SAM card has been inserted into the right slot.
iii. Contact the Admin to change the start/end time of election in the configuration
parameters, if it is wrong.
iv. The device is probably not configured for the PU on the card. Contact the
Administrator to re-configure the device to the PU in use.
v. The antenna of chip is probably broken.
42 | P a g e
c.
Device unable to recognize fingerprint
a) Fingerprint scan and comparison can operate only after card reading process.
b) Wrong fingerprint used.
Section C: VOTING PROCEDURE
NOTE:
no person shall be allowed to vote at any Polling Unit other than where he/she had
registered and was accredited.
2.7 Commencement of Voting:
NOTE:
At the point of voting the:
APO I (Verification & Statistics) shall become the APO I (Overseer);
APO II (Register of Voters Check & Inking) becomes APO II (Ballot Paper Issuance &
Inking); and
APO III (Queuing) remains APO III (Queuing).
Voting commences at 1:30 pm or whenever accreditation ends.
The Presiding Officer, after setting up the Polling Unit layout in the manner prescribed by the
Commission and as illustrated in this manual, shall:
Step 1:
explain the voting procedure to the voters;
NOTE:
In explaining the Voting Procedure, the Presiding Officer shall state the following in an
audible, firm and polite manner:
a) We are about to commence Voting.
b) If you did not register at this Polling Unit and have not been accredited, you would
not be allowed to vote.
c) You will be issued with a stamped, signed and dated ballot paper. Please crosscheck that the ballot paper given to you is stamped, signed and dated at the back
because if any of these is mistakenly omitted, your vote would be rejected and
would not count.
d) When casting your vote, make sure that you thumb-print in only one box, that is,
the box of your chosen party.
e) A ballot paper folded vertically inward like this (demonstrate) would be given to you.
Please fold it in the same manner after thumb-printing and place it in the ballot
box. This is to ensure that your thumb-print does not smear on another party and
render your vote invalid.
f) Do not write or make any mark apart from your thumb-print on the ballot paper or
it would be rendered invalid.
g) Make sure that you cast your ballot paper into the appropriate ballot box after
marking your ballot paper, otherwise, your vote would be rendered invalid.
h) Priority would, again, be given to Physically Challenged persons, nursing mothers
43 | P a g e
and the elderly who cannot stay long on the queue.
i) Please cooperate with us so that we can all complete this exercise in good time.
j) Let us now form a queue and remain orderly as we commence Voting.
NOTE:
a) SPOILT BALLOT PAPERS
If a ballot paper is badly torn by the Issuing Officer (APO II) when detaching it
from the ballot booklet, or the ballot paper is by accident mishandled in such a
manner that the ballot paper cannot be used for voting, the Issuing Officer shall
write the word "Cancelled" on the front of the ballot paper and place it in envelope
EC.50A. The APO II shall then issue a fresh ballot paper to the voter.
b) Accidental Destruction of Ballot Paper:
A voter who, by accident, deals with his ballot paper in such a manner that it
may not be conveniently used for voting, may deliver it back to the Issuing
Officer (APO II) and, if the Issuing Officer is satisfied that the ballot paper is
spoilt, he shall issue another ballot paper to the voter, in place of the ballot
paper delivered up (returned) and the spoilt ballot paper shall be immediately
marked “Cancelled” by the Issuing Officer.
Step 2:
Step 3:
Step 4:
Step 5:
Step 6:
Step 7:
Step 8:
Step 9:
invite all voters to form a single queue;
separate the queue between men and women, where the culture does not allow the
mingling of men and women;
request a security agent to stand behind the last person on the queue to prevent any
unaccredited person from joining the line;
open the ballot box and display it in the full view of all persons present at the Polling
Unit/Voting Point, to show that the ballot box is empty;
lock the ballot box with the seal provided and place it in the open and most suitable
position within the Polling Unit or Voting Point.
Place the ballot papers and tendered ballot papers on the table.
Declare the poll open.
invite the voters on the queue to approach the APO II in an orderly manner.
2.7.1 On presentation of the PVC by a voter, the APO II shall:
Step 1:
check the cuticle of the appropriate finger/thumb-nail of the voter to confirm that
he/she has been accredited and received the number tag for easy location of voter’s
name on the Register;
Step 2:
on being satisfied that the person before him/her has been duly accredited, stamp,
sign and date the back of the ballot papers;
Step 3:
issue the endorsed ballot papers to the voter, tick the Register of Voters in the
appropriate box against the voter’s name, indicating that he/she has been issued with
ballot papers for the elections.
44 | P a g e
APO II signs, stamps and dates at back of
Ballot Paper
APO II hands vertically folded ballot
paper to the Voter
NOTE:
a. The thumb-printing of the ballot paper(s) by voters must be done in secret and
depositing the folded ballot(s) in the ballot box, done in open view of all persons
present.
b. Only one voter at a time will be allowed in each compartment of the voting cubicle
for thumb-printing the ballot paper(s).
Step 4: apply indelible ink on the cuticle of the voter’s appropriate thumb/finger nail according
to the type of election:
a)
right thumb in the case Presidential and National Assembly Elections slated for
the 14th February, 2015;
b) right index finger in the case of Governorship and State Assembly Elections
scheduled for the 28th February, 2015;
Step 5:
request the voter to proceed to the voting cubicle to thumb-print the ballot papers
in secret, in the space provided beside the logo of the party of the voter’s choice;
Step 6:
advise the voter to fold the ballot papers vertically and proceed to the APO I
(Overseer); and
Step 7:
the APO I (Overseer) ensures that the voter deposits the thumb-printed ballot
papers into the appropriate ballot boxes placed in the open view.
NOTE:
a) The red box is for Presidential Election, black box for Senatorial Election and the
transparent green-lined box for House of Representatives Election;
b) In the case of the Governorship and State House of Assembly Elections, the red box
is for Governorship Election, while the black box is for the State House of Assembly
Election.
c) Voters should also be guided by the labels on the ballot boxes, in addition to the
colour codes.
Step 8:
after casting his/her ballot, the voter is free to remain within the Polling Station to
witness the sorting and counting of votes as well as the announcement of results
45 | P a g e
provided he/she is orderly.
NOTE:
a) TENDERED BALLOT VOTING PROCESS
If a person claiming to be entitled to vote applies for a ballot paper after some other
person has voted in the name given by the claimant, he or she shall, upon satisfactory
answers given to questions put to him or her by the APO be entitled to receive a ballot
paper in the same manner as any other voter; but the ballot paper shall be a tendered
ballot paper. Note: A Tendered ballot is of different colour from the other ballots.
In this case, the APO II shall:
Step 1:
Step 2:
Apply indelible ink to the cuticle of the appropriate finger nail of the Voter.
Return the voter's card to the voter and direct the voter to the PO.
The Presiding Officer shall:
Step 3:
Step 4:
Step 5:
Step 6:
Step 7:
Step 8:
Step 9:
Write the name of the Voter and the Voter's number as contained in the
Register of Voters on the tendered vote list- Form EC.1A(1).
Write the name of the Voter and the voter's number as contained in the
Register of Voters at the back of the tendered ballot paper.
Stamp, sign and date the back of the tendered ballot paper.
Issue the tendered ballot paper to the Voter.
Request the Voter to vote by thumb-printing the tendered ballot paper.
Request the Voter to deliver the tendered ballot paper to the PO.
Put the tendered ballot paper, in view of all
present, in envelope provided for tendered
ballot papers.
2.7.2 Closing of Voting Period
After every voter on the queue has voted, the Presiding Officer shall declare voting closed.
Section D: SORTING, COUNTING OF BALLOTS AND RECORDING OF VOTES
2.8
After announcing the close of voting the Presiding Officer shall arrange the Polling
Unit for sorting and counting of ballots in full view of Polling Agents, Voters and Observers.
2.8.1 Preparing for Ballot Sorting:
In preparing for sorting of the ballots, the Presiding Officer shall prepare “Party name
tags” for the various parties and for rejected ballots.
Before opening the ballot box, the PO shall:
Step 1:
Cancel all the unused ballot papers by crossing them on the front of the ballot
//
papers like this: ; and writing the word „Canceled‟ in between the lines; or
where available, use a stamp to stamp „Canceled‟ on each of the unused ballot
46 | P a g e
Step 2:
Step 3:
Step 4
Step 5:
Step 6:
Step 7:
Step 8:
Step 9:
papers.
Count the unused ballot papers and record the quantity and serial numbers of the
unused ballot papers on Form EC.40A.
Put the unused ballot papers in envelope EC.50A
Count the counterfoils of the used ballot papers and record the quantity on
Form EC.40A.
Put the counterfoils of the used ballot papers in envelope EC.50F.
Count any spoilt ballot papers, record the quantity and their serial numbers on
Form EC.40C.
Put the spoilt ballot papers in envelope EC.50A.
Announce the SEAL serial number to verify the seal
Cut the Seal to unlock the ballot box and empty the content in full view of all
persons present.
2.8.2
Sorting Procedure
The PO shall:
Step 1:
For the Presidential and National Assembly Elections, sort the ballots for the three
Elections, separating the Presidential, Senatorial and House of Representatives boxes.
Step 2: Starting with the House of Representatives, sort out the ballots into separate piles for
each party and one pile for rejected ballots.
Step 3: Sort out the ballot papers by party and thereafter loudly count the votes scored by each
party in the presence of the polling agents and observers;
Step 4: Write the word “REJECTED” in the front of every rejected ballot.
Step 5: Show all rejected ballots to the Polling Agents and Observers present.
Step 6: Where any objection against such a rejection is raised by a Candidate or Polling
Agent, write the words “Rejected but objected to” on the front of the ballot.
Step 7: Count and record the quantity and their serial numbers on Form EC.40B.
Step 8: Put all rejected ballots in envelope EC.50A
Step 9: Count and record the quantity of tendered ballots on Form EC.40F (Tendered Ballot
Statement)
Step 10: Put all tendered ballots in the envelope provided.
NOTE:
Follow the same procedure of sorting and counting the ballots in the case of Governorship
and State House of Assembly Elections, beginning with the State Assembly Election.
.
47 | P a g e
EXAMPLES OF VALID BALLOTS
CHOICE OF VOTER IS CLEAR
CHOICE OF VOTER IS CLEAR
48 | P a g e
EXAMPLES OF REJECTED BALLOTS
.-----------t CHOICE OF VOTER IS UNCLEAR
Party
.
.
Part
Y
Voters
Mark
Party
AYZ
TQ
Voters
Mark
ASY Partv
(3. ASY Part
t----------,
(3.AYZ
TQ
Csrv
.-----------t CHOICE OF VOTER IS UNCLEAR
Party
.
.
Party
ASY Part
(3. AYZ
TQ
More than One Vote Cast
AYZ
TQ
Vote can be Identified
Voters
Mark
ASY Partv
(3.-
MUSA
Csrv
Party
ASY Partv
(3. Voters
Mark
t----------,
AYZ
TQ
Csrv
Unmarked ballot
49 1 Page
NOTE:
REJECTED BALLOTS
A ballot shall be rejected if:
a. The choice of the voter is not clear.
b. The back of the ballot paper has not been stamped signed and dated by the APO II.
c. The ballot is without any thumb-print of a Voter.
d. The ballot contains any writing or mark that identifies the Voter;
e. The ballot is thumb-printed for a party not contesting the election; or
f. The ballot paper is dropped in the wrong ballot box.
2.8.3 Counting Procedure
Immediately after sorting of ballots, the PO:
Step 1: Loudly counts the votes scored by each party;
Step 2: Writes on a sheet of paper the number of valid votes scored by each party to allow for
cross-checking, before recording same on Form EC.8A(1); and
Step 3: In order to ascertain the number of used ballot papers, verify the result of the poll by
adding the following:
a)
The number of spoilt ballot papers
b) The number of rejected ballots; and
c)
The number of valid votes scored by parties.
NOTE:
The number of spoilt ballot papers plus the number of rejected ballots plus the
number of valid votes scored by parties (a+b+c) should equal to the number of ballot
papers used in the Polling Unit. Similarly, the number of used ballot papers plus the
number of unused ballot papers should be equal to the number of ballot papers issued
to the Polling Unit.
a) Where the sum of the total number of Spoilt, Rejected, valid votes and unused ballot
papers, does not equal the total number of ballots received, carry out a thorough check
and recount.
b) Where an anomaly exists, the PO shall inform those present of the problem, then enter
the votes scored by each of the political parties and the other information required on
Form EC.8A(1 ) and writes the words "ANOMALY EXISTS" across the form.
! Submit
a report along with the ballot papers and the Form
EC.8A (1) to the RA/Ward Collation Officer.
c) Where the total votes cast at a Polling Unit exceed the number of
registered voters in the Polling Unit, the result of the poll shall be
rendered null and void. Also, where the number of votes cast exceeds the number
accredited, the result of the Polling Unit shall be rendered null and void
i. Where the result of poll is rendered null and void, the PO
shall write the words "NULL AND VOID" across the Form EC.8A(1 ).
ii. Where the result of poll is rendered null and void, the PO shall state the nature of
the problem and ensure that this is delivered to the RA/Ward CO.
50 | P a g e
NOTE:
A Polling Agent/Candidate may request a recount. However, such a recount may be
done only once.
Step 4:
Step 5:
Verify the results according to the prescribed procedure;
Enter the scores of the candidates in both words and figures in the appropriate
forms EC 8A/EC 8A (VP) series;
2.8.4 Recording of Votes on Form EC.8Aseries
The PO shall:
Step 1:
Step 2:
Step 3:
Fill in the names and codes of the Polling Unit, RA/Ward, LGA and State.
Record the number of registered voters as contained in the register of voters.
Refer to Form EC.40A to record the total number of ballot papers issued to
the Polling Unit and the number of unused ballot papers.
NOTE:
In computing the spread factor for Elections to the office of the
President, Governor of a State, or Area Council Chairman (in the case
of the FCT Council Elections), the Returning Officer shall use the total
valid votes cast at the Elections.
Step 4:
Step 5:
Step 6:
Step 7:
Step 8:
Refer to Form EC.40B to record the number of rejected ballots and Form EC.40C
to record spoilt ballot papers.
Record the valid votes scored by each of the political parties in figures and in
words in the spaces provided.
Add up and record the total valid votes scored by all the parties at the
bottom of the Form as well as in the box for item 7 at the top of the Form.
Add up the number of spoilt ballot papers, plus the number of rejected
ballots, plus the total valid votes to get the number of used ballot papers
and record same in the box provided.
Write his/her name on the relevant EC. 8A Form, with stamp and date. He shall
then sign the Form and request the Polling Agents present to countersign it.
NOTE:
a) Where voting points have been created, the appropriate forms EC 8A (VP) series
should be attached to the appropriate polling unit forms EC 8A series.
b) Refusal of any Candidate or Polling Agent to countersign FormEC.8Aseries will not
invalidate result of the Poll.
Step 9:
Step 10:
Loudly announce the result of the poll at the Polling Unit for the information of
those present.
Give a duplicate copy of the completed Form EC.8A (1) to each of the Polling
Agents and Police or any other Security present at the Polling Unit.
51 | P a g e
Step 11:
Complete the Result Poster Form EC.60E and paste it at a conspicuous place in the
Polling Unit
NOTE:
a. Complete the entire procedure for sorting and counting of ballots as well as
filling the poll result Forms and announcing and pasting the result of poll for
the House of Representatives Election before doing same for the Senatorial and
Presidential Elections.
b. For the National Assembly Elections, the PO shall use Form EC8A(I) for
Senatorial Election and EC.8A (II) for House of Representatives Election.
c. For the Presidential Election, the PO shall use Form EC8A.
NOTE:
a) Over Voting: Where, the total number of votes cast at a Polling Unit exceeds the
number of registered voters in the Polling Unit, the result of the election for that
Polling Unit shall be declared null and void. Similarly, where the total number of
votes cast at a Polling Unit exceeds the total number of accredited voters, the
outcome of the election shall be declared null and void.
b) The RA/Ward Collation Officer shall examine the report and reconcile the
figures. Where the figures cannot be reconciled and the RA/Ward Collation Officer
is satisfied that it is as a result of malpractice, he/she shall declare such result null
and void and make a report to the LGA Collation Officer.
c) For Polling Units where election is not held or is cancelled, or the poll is declared
null and void in accordance with these guidelines, the Presiding Officer shall report
same in writing to the RA/Ward Collation Officer, explaining the nature of the
problem and the Collation Officer shall fill forms EC. 40G, where applicable, i.e., in
the case of the former.
2.8.5 Packing Up
Following
the
completion
of
recording
of
the
EC.8A and/or EC.8A (1) and (II) and EC.8A (VP), the PO shall:
Step 1:
Step 2:
Step 3:
votes
on
Forms
Put the original of Form EC.8A and/or, EC.8A (1) and EC.8A (VP) (Statement of
Result of Poll from the Polling Unit) in the tamper-proof envelope(s).
Put the following items in the respective envelopes provided:
i)
Register of Voters and tendered vote list (place in Envelope EC.50B)
ii)
Used ballot papers (place in Envelope EC.50V)
iii)
Form EC.40A (Ballot Paper Account and Verification Statement) (place
in Envelope EC.50U)
Gather the other envelopes containing the following items separated during the
sorting process.
52 | P a g e
i)
ii)
iii)
iv)
Step 4:
Step 5:
Step 6:
Step 7:
Step 8:
Envelope EC.50A: Envelopes containing Unused ballot papers
Envelope EC.50C: containing Counterfoils of ballot papers
Tendered ballot papers and Form EC.40F (Tendered Ballot Statement)
Envelope EC.50A: containing Rejected and spoilt ballot papers, Form
EC.40B and Form EC.40C respectively (Statement of rejected ballot and
spoilt ballot papers).
Put the following envelopes in the ballot box:
i)
Envelope EC.50F: Envelope(s) containing counterfoils of the used ballot
papers.
ii)
Envelope(s) containing the used ballot papers (Envelope EC.50V)
Seal ballot box with the seals provided.
Put all the remaining envelopes in the INEC bag:
i)
Tamper-proof envelope containing the original copy of Form EC.8A,
EC.8A(1) and/or EC 8A(VP), where applicable.
ii)
Envelope EC.50B containing the register of voters and the Tendered Vote
List
iii)
Envelope EC.50D containing Form EC.40A.
iv)
Envelope(s) EC.50A containing unused ballot papers.
v)
Envelope(s) containing tendered ballot papers and Form EC.40F.
vi)
Envelope(s) EC.50A containing rejected and spoilt ballot papers, Forms
EC.40B and EC.40C, respectively.
vii)
All extra copies of Form EC.8A, EC.8A (1) and/or EC 8A (VP) and all
miscellaneous materials, such as the INEC stamps, indelible ink, stamp
pads and biros etc. should be put into the bag.
Proceed immediately to the RA/Ward Collation Centre and nowhere else,
accompanied by the Assistant Presiding Officers (APOs), Polling Agents and
Security Agents with the:
i)
INEC Bag
ii)
Ballot box
iii)
Voting cubicle
iv)
Card Reader
Submit the completed original copies of Form EC.8A and/or EC 8A(1) contained
in the tamper-proof envelop and the Card Reader(s) to the RA/Ward CO and all
other materials to the SPO.
53 | P a g e
CHAPTER THREE
COLLATION AND DECLARATION OF RESULTS
Section A: Collation and Declaration Procedures.
3.0
Collation of Election Results:
The collation and declaration of election results shall be done at the following levels depending
on the type of election:
a)
b)
c)
d)
e)
f)
g)
Registration Area – RA/Ward (Collation for all elections)
Local Government Area – LGA (Collation for all Elections)
State Constituency (Collation and Declaration of State House of Assembly
Elections)
Federal Constituency (Collation and Declaration of House of Representatives
Elections)
Senatorial District (Collation and Declaration for Senatorial District Elections)
Governorship (Collation and Declaration for Governorship Elections)
Presidential (Collation and Declaration for Presidential Election)
NOTE:
a. In determining the Electoral two-third (2/3) requirement for candidates
contesting for Executive positions, such as the President, Governor of a State, or
Chairman of Council (in case of the FCT), the Returning Officer shall be guided
by the approved computation template for calculating the Electoral two-third
(2/3) for the constituency.
3.1
Collation at RA/Ward Level:
The Registration Area/Ward Collation Officer (RACO) shall take delivery of the original copies
of:
Step 1:
Forms EC 8A, EC.8A (I), and EC.8A (II) for the Presidential, Senatorial and the
House of Representatives Elections, respectively.
Step 2:
Forms EC.8A and EC.8A (I) for Governorship and the State Houses of
Assembly elections, respectively
Steps 3:
receive the Card Readers from the respective Presiding Officers;
Step 4:
compare the number of voters verified by the Card Reader with the number of
accredited voters and the total votes cast for consistency;
Step 5:
receive and consider, if any, the reports of anomalies, adverse incidents, and
equipment failure from the Presiding Officers including reports of where polls are
either cancelled or not held;
Step 6:
hand over the Card Readers to the Electoral Officer (EO), in tamper-evident
envelops for custody;
Step 7:
collate the votes entered in Forms EC.8A, EC.8A (I) and EC. 8A (II), for the
Presidential, Senatorial and House of Representatives Elections, respectively.
Step 8:
Forms EC.8A and EC. 8A (I) for Governorship and State Houses of
54 | P a g e
Step 9:
Step 10:
Step 11:
Step 12:
Step 13:
Step 14:
Assembly Elections, respectively
add up the polling unit results to get the RA/Ward summary;
crosscheck the totals with the Electronic Collation Support Secretariat, where
available, for computational accuracy;
enter the votes in both words and figures in the appropriate spaces in Forms
EC.8B, EC.8B(I) and EC.8B(II), as the case may be; complete the Forms as
required, date and sign same and get the Polling Agents to countersign;
complete Form EC.40G for Polling Units, where election is cancelled or not held;
distribute copies of each of the Forms EC.8B, or EC.8B(1) and EC.8B(II), to each
Party Agent and the Police; and
take the original copies of Forms EC.8B, EC.8B (I) and EC.8B (II) together with
other materials and equipment and reports (if any) received from Presiding
Officers at the election to the LGA Collation Centre.
NOTE:
Collation at RA/Ward Level where Election extends to the following day in some PUs:
Where at a polling unit, accreditation and voting are to continue the following day on account of
the non-availability of a required replacement Card reader, the RA/Ward Collation Officer shall:
i. inform the Party Agent and stakeholder at the collation centre of the situation;
ii. collate the available results from the unaffected polling units; and
iii. on conclusion of (ii) above, proceed immediately to the LGA Collation Centre where the
results from (ii) above shall be quarantined until the following day, when the RA
collation shall resume, including the results of the affected polling units;
iv. inform the LGA Collation Officer of the situation, who shall then proceed with the
Collation of the results of the unaffected RAs/Wards.
NOTE:
Where there is a discrepancy between the verified figure and the total votes cast, the
RA/Ward Collation Officer shall:
i. review the figures against reports from the Polling Unit;
ii. request explanation(s) from the Presiding Officer concerned on the circumstances
of the inconsistency;
iii. accept the result form if satisfied with the explanation(s); and
iv. if not satisfied, reject and declare the result null and void, as appropriate and
prepare a report for the next level of collation.
3.2
Collation of Presidential Election Results at the LGA Level:
The Local Government/Area Council Collation Officer in charge of the Presidential Election
shall:
Step 1: take delivery of all the original copies of Forms EC.8B from the Registration
Area/Ward Collation Officers, together with other materials and reports,
relating to the election, including Form EC.40 (G) (if any);
Step 2: collate the results for the Presidential Election, by entering the votes, in the
original copies of Form EC.8B, into Form EC.8C, in words and figures;
Step 3: add up the RA/Ward results to get the LGA summary.
55 | P a g e
Step 4:
Step 5:
Step 6:
Step 7:
cross-check the totals with the Electronic Collation Support Secretariat, where
available, for computational accuracy;
date and sign the Forms and request the Polling Agents to countersign;
transfer the total number of registered voters of affected Polling Units from
Forms EC.40G, into Form EC.40G (I);
cross-check the entries in the form EC.8C carefully, then announce the votes
scored by each party and distribute copies of the form to the Party Agents and
the Police.
Step 8:
Step 9:
complete the Notice of Result of Poll Poster EC. 60E and display it at the
Collation Centre;
take the original copies of Form EC.8C to the Presidential Collation Officer at
the State Collation Centre, together with other materials and reports relating to
the election, including Form EC.40G(I).
NOTE:
Collation of Presidential Results at the LGA Level:
The Local Government/Area Council Collation Officer in charge of the Presidential Election
shall:
Step 1:
take delivery of all the original copies of Forms EC 8B from the Registration
Area/Ward Collation officers together with other materials and reports relating
to the election including Form EC 40(G) (if any);
Step 2:
collate the results for the Presidential election by entering the votes in the
original copy of Forms EC 8B into Form EC 8C in words and figures;
Step 3:
add up the RA/Ward results to get the LGA summary;
Step 4:
crosscheck the totals with the Electronic Collation Support Secretariat, where
available, for computation accuracy;
Step 5:
date and sign the forms and request the polling agents to countersign;
Step 6:
transfer the total number of registered voters of affected polling units from
Forms EC 40G into Form EC 40G(i);
Step 7:
cross-check the entries in the Form EC 8C carefully, announce the votes scored
by each party and distribute.
3.3
Collation of Presidential Election Results at State Level:
The State Collation Officer for the Presidential Election shall:
Step 1:
take delivery of the original copies of Form EC.8C from the Local Government
Area Collation Officers, together with other materials and reports relating to the
election, including Form EC.40G (I);
Step 2:
transfer the votes scored by each party from Forms EC.8C into Form EC.8D and
enter the votes scored in both words and figures, into the spaces provided;
Step 3:
add up the LGA results to obtain the State summary;
Step 4:
cross-check the totals with the Electronic Collation Support Secretariat, where
56 | P a g e
Step 5:
Step 6:
Step 7:
Step 8:
Step 9:
Step 10:
available, for computational accuracy;
transfer the total number of registered voters of affected Polling Units from Forms
EC.40G(I), into Form EC.40G(2), where elections were cancelled or not held, in
respect of all the LGAs;
cross-check the entries in Form EC.8D carefully, and announce loudly the votes
scored by each party;
stamp, sign and date the form and request the Polling Agents to countersign;
distribute copies of forms EC.8D to party agents and the Police;
complete the Notice of Result of Poll Poster EC.60E and display it at the
Collation Centre;
take the original copy of Form EC.8D, together with other materials and reports
relating to the election, which were returned by the Local Government Area
Collation Officers, to the National Collation Centre, in a tamper-evident envelope.
3.4
Final Collation and Declaration of Presidential Election Results:
The Chief Electoral Commissioner (Chairman of INEC), who is the Returning Officer for the
Presidential Election shall:Step 1:
Step 2:
Step 3:
Step 4:
Step 5:
Step 6:
Step 7:
Step 8:
Step 9:
Step 10:
Step 11:
Step 12:
Step 13:
take delivery of the original copies of Form EC.8D from the State Collation
Officers, together with other materials and reports relating to the election,
including Forms EC.40G(2), where applicable;
collate the votes scored by each party from Forms EC.8D into Form EC.8D(A)
and enter the votes scored by each party in both words and figures in the spaces
provided;
add up the State results to obtain the National summary;
cross-check the totals with the Electronic Collation Support Secretariat for
computational accuracy;
transfer the total number of registered voters of affected Polling Units From
Forms EC.40G(2) into Form EC.40G(3);
cross-check carefully the figures in Form EC.8D(A) and announce loudly the
votes scored by each party;
Sign and date the form, and request the Party Agents to countersign;
proceed to distribute copies of Forms EC.8D(A) to Party Agents and the Police;
compare the total number of voters on Form EC.40G(3) with the Margin of Win
between the two leading candidates;
if the Margin of Win is in excess of the figure recorded in Form EC.40G(3),
proceed to enter the scores of the Candidates in Form EC.8E for the Declaration
of the Presidential Election result;
complete, carefully, Form EC.8E, sign and date same; and
declare the result of the Presidential Election and return the Candidate who:
i.
has the majority of valid votes cast at the election; and
ii.
has not less than one-quarter of the valid votes cast at the election, in each
of at least two-third of all the States, in the Federation and the Federal
Capital Territory, Abuja;
distribute copies of Form EC.8E to the Party Agents/Candidates of political
57 | P a g e
Step 14:
Step 15:
parties that participated in the election and the Police;
where the Margin of Win between the two leading Candidates is not in excess of
the total number of registered voters of the Polling Units, where the elections were
cancelled or not held, decline to make a return until another poll has taken place in
the affected Polling Units and the results entered into a new Form EC.8D(A) and,
subsequently, recorded into Form EC.8E for Declaration and Return;
complete and display the Notice of Result of Poll Poster EC 60E at the
Presidential Collation Centre.
NOTE:
Uncontested Presidential Election:
Where a Presidential election is uncontested, the Commission shall follow the procedure
outlined in Section 133 of the 1999 Constitution of the Federal Republic of Nigeria (as
Amended)
3.6 Collation of Senatorial District Election Results at LGA/Area Council Level:
The Local Government/Area Council Collation Officer in charge of Senatorial District Election
shall:
Step 1:
take delivery of all the original copies of Form EC.8B(I) from the Registration
Area/Ward Collation Officers, together with other materials and reports relating to
the Council level election, including Forms EC.40(G) (if any);
Step 2:
collate the results for the Senatorial District Election, by entering the votes from
Forms EC.8B (I) into Form EC.8C(I), in words and figures in the space provided;
Step 3:
add up the RA/Ward results to obtain the LGA summary;
Step 4:
crosscheck the totals with the Electronic Collation Support Secretariat, where
available, for computational accuracy;
Step 5:
date, stamp and sign the forms and request the Polling Agents to countersign;
Step 6:
transfer the total number of registered voters of affected Polling Units from Forms
EC.40G, into form EC.40G (1);
Step 7:
cross-check the entries in form EC.8C(I), carefully, announce the votes scored by
each party and distribute copies of the forms to the Party Agents and the Police;
Step 8:
complete the Notice of Result of Polls Poster EC.60E and display it at the
Collation Centre;
Step 9:
take the original copies of forms EC.8C(I) to the Senatorial District
Collation/Returning Officer, at the Senatorial District Collation Centre, together
with other materials and reports relating to the election, including form
EC.40G(1).
3.7
Final Collation and Declaration of Senatorial District Election Results at State
Level:
The Senatorial District Collation/Returning Officer for the Final Senatorial District Election
shall:
Step 1:
take delivery of the original copies of form EC. 8C(I) from the Local Government
Area/Area Council Officers, together with other materials and reports relating to the
election, including form EC.40G (1);
58 | P a g e
Step 2:
collate the results of the Senatorial District Election, by entering the votes in the
original copies of form EC.8C(1), into form EC.8D(1) and enter the votes scored in
both words and figures, in the spaces provided;
Step 3:
add up the LGA results to obtain the Senatorial District summary;
Step 4:
cross-check the totals with the Electronic Collation Support Secretariat where
available, for computational accuracy;
Step 5:
transfer the total number of registered voters of affected Polling Units from Forms
EC.40G(1) into form EC.40G(2);
Step 6:
cross-check the entries in form EC.8D(I), carefully and announce loudly the votes
scored by each party;
Step 7:
sign and date the form and request the Polling Agents to countersign;
Step 8:
distribute copies of form EC.8D(I) to Party Agents and the Police;
Step 9:
where the Margin of Win between the two leading Candidates is not in excess of the
total number of registered voters of the Polling Unit(s), where election was
cancelled or not held, decline to make a return until another poll has taken place in
the affected Polling Unit(s) and the results incorporated into a new Form EC.8D(I)
and, subsequently, recorded into form EC.8E(I) for Declaration and Return;
Step 10: enter the score of each candidate into the declaration of result Form EC.8E(I) for the
Senate and return, as elected, the Candidate who scores the highest number of valid
votes cast at the Senatorial District Election;
Step 11: distribute copies of Form EC.8E(I) to Party Agents and the Police;
Step 12: complete the Notice of Result of Poll Poster EC.60E and display it at the Collation
Centre;
Step 13: hand over to the Resident Electoral Commissioner, the original copies of Form
EC.8D(I) and EC.8E(I), together with other materials relating to the election;
3.8
Collation of Federal Constituency Election Results at LGA/Area Council Level:
The Local Government Council Collation Officer in charge of Federal Constituency (House of
Representatives) Elections shall:
Step 1: take delivery of all the original copies of form EC.8B(II) from the Registration
Area/Ward Collation Officers, together with other materials and reports relating to the
election, including forms EC.40(G) (if any);
Step 2: collate the results for the Federal Constituency (House of Representatives) Election,
by entering the votes in the original copies of form EC. 8C (II), in words and figures,
in the space provided;
Step 3: add up the RA/Ward results to obtain the LGA summary;
Step 4: crosscheck the totals with the Electronic Collation Support Secretariat, where
available, for computational accuracy;
Step 5: date and sign the forms and request the Polling Agents to countersign;
Step 6: transfer the total number of registered voters of affected Polling Units from forms
EC.40G into form EC.40G (1);
Step 7: cross-check the entries in form EC.8C(II), carefully, announce the valid votes scored
by each party and distribute copies of the forms to the Party Agents and the Police;
Step 8: complete the Notice of Result of Polls Poster EC.60E and display it at the Collation
Centre;
59 | P a g e
Step 9:
take the original copies of form EC.8C(II) to the Federal Constituency (House of
Representatives) Collation/Returning Officer at the Federal Constituency Collation
Centre, together with other materials and reports relating to the election, including
form EC.40G(1).
3.9
Final Collation and Declaration of Federal Constituency Results:
The Federal Constituency (House of Representatives) Collation/Returning Officer for the
Federal Constituency Election shall:
Step 1: take delivery of the original copies of form EC.8C(II) from the Local Government
Area Collation Officers, together with other materials and reports relating to the
Federal Constituency Election, including form EC.40G (1);
Step 2: collate the result of the Federal Constituency (House of Representatives) Election, by
entering the votes in the original copies of form EC.8C(ii) into form EC.8D(II) and
enter the votes scored, in both words and figures, in the spaces provided;
Step 3: add up the LGA results to obtain the Federal Constituency (House of Representatives)
summary;
Step 4: cross-check the totals with the Electronic Collation Support Secretariat, where
available, for computational accuracy;
Step 5: transfer the total number of registered voters of affected Polling Units from forms
EC.40G(1), into form EC.40G(2);
Step 6: cross-check the entries in form EC.8D(II), carefully and announce loudly the votes
scored by each party;
Step 7: sign and date the form and request the Polling Agents to countersign;
Step 8: distribute copies of form EC.8D(II) to Party Agents and the Police;
Step 9: where the Margin of Win between the two leading Candidates is not in excess of the
total number of registered voters of the Polling Units, where election was cancelled
or not held, decline to make a return, until another poll has taken place in the affected
Polling Units and the results incorporated into a new form EC.8D(II) and,
subsequently, recorded into form EC.8E(II) for Declaration and Return;
Step 10: enter the score of each Candidate into the Declaration of Result Form EC.8E(II) for
the Federal Constituency (House of Representatives) and return, as elected, the
Candidate who scores the highest number of valid votes cast at the Federal
Constituency (House of Representatives) Election;
Step 11: distribute copies of form EC.8E(II) to Party Agents and the Police;
Step 12: complete the Notice of Result of Poll Poster EC.60E and display it at the Collation
Centre;
Step 13: hand over to the Resident Electoral Commissioner the original copies of form
EC.8D(II) and EC.8E(II), together with other materials relating to the election;
3.10 Collation of Governorship Election Results at LGA Level:
The Local Government Area Collation Officer in charge of Collation of Governorship Election
shall:Step 1: take delivery of all the original copies of form EC.8B from the Registration
Area/Ward Collation Officers, together with other materials and reports relating to the
election, including the forms EC.40(G) (if any);
60 | P a g e
Step 2:
Step 3:
Step 4:
Step 5:
Step 6:
Step 7:
Step 8:
Step 9:
collate the results for the Governorship Election, by entering the votes in the
form EC.8B into form EC.8C, in words and figures;
add up the RA/Ward results to get the LGA summary;
original
crosscheck the totals with the Electronic Collation Support Secretariat, where
available, for computational accuracy;
date and sign the forms and request the Polling Agents to countersign;
transfer the total number of registered voters of affected Polling Units from forms
EC.40G into form EC.40G (I);
cross-check the entries in form EC.8C, carefully, announce the votes scored by
each party and distribute copies of the form to the Party Agents and the Police;
complete the Notice of Result of Poll Poster EC.60E and display it at the Collation
Centre;
take the original copy of form EC.8C to the Governorship Collation Officer, at the
State Collation Centre, together with other materials and reports relating to the
election, including forms EC.40G(1).
3.11 Final Collation and Declaration of Governorship Election Results at State Level:
The State Collation/Returning Officer for the Governorship shall:
Step 1: take delivery of the original copies of form EC.8C from the Local Government Area/
Area Council Collation Officers, together with other materials and reports relating to
the election, including form EC.40G(1);
Step 2: transfer the votes scored by each party from forms EC.8C into form EC.8D and enter
the votes scored, in both words and figures, in the spaces provided;
Step 3: add up the LGA results to obtain the State summary;
Step 4: cross-check the totals with the Electronic Collation Support Secretariat, where
available, for computational accuracy;
Step 5: transfer the total number of registered voters of affected Polling Units from forms
EC.40G(1) into form EC.40G(2), where election is cancelled or not held, in respect of
all LGAs in the State;
Step 6: cross-check the entries in form EC.8D, carefully and announce loudly the votes scored
by each party;
Step 7: sign and date the form and request the Polling Agents to countersign;
Step 8: distribute copies of form EC.8D to Party Agents and the Police;
Step 9: compare the total number of voters on form EC.40G(3), with the Margin of Win
between the two leading Candidates;
Step 10: if the Margin of Win is in excess of the figure recorded in form EC.40G(3), proceed to
enter the scores of the Candidates in form EC.8E for
the declaration of the
Governorship Election result;
Step 11: complete, carefully, Form EC.8E, sign and date same; and
Step 12: declare the result of the Governorship Election and return the Candidate who;
i. has the majority of valid votes cast at the election; and
ii. has not less than one-quarter of the valid votes cast at the election, in each of at least
two-third, of all the LGAs in the State;
Step 13: distribute copies of form EC.8E to Party Agents/Candidates of participating political
61 | P a g e
parties in the election and the Police;
Step 14: Where the Margin of Win between the two leading Candidates is not in excess
of
the total number of registered voters of the Polling Unit(s), where elections were
cancelled or not held, decline to make a return until another poll has taken place in the
affected Polling Unit(s) and the results incorporated into a new form EC.8D and,
subsequently, recorded into form EC.8E for Declaration and Return;
Step 15: complete the Notice of Result of Poll Poster EC.60E and display it at the Collation
Centre; and
Step 16: Hand over to the State Resident Electoral Commissioner the original copy of form
EC.8D and the Declaration of Result Form EC.8E, together with other materials
pertaining to the election.
NOTE:
Uncontested Governorship Election:
Where a Governorship election is uncontested, the Commission shall follow the procedure
outlined in Section 179 of the 1999 Constitution of the Federal Republic of Nigeria (as
Amended)Election.
3.12 Collation and Declaration of State Constituency Election Results with not more than
one LGA at LGA Level:
The LGA Collation Officer in charge of State Constituency (House of Assembly) Election shall:Step 1:
take delivery of the original copies of form EC.8B(I) from RA/Ward Collation
Officers, together with other materials and reports relating to the election, including
form EC.40G(I), where applicable;
Step 2:
collate the results for the State Constituency (State House of Assembly) Election, by
entering the votes in the original copies of form EC.8A(I) into form EC.8B(I), in
words and figures, in the space provided;
Step 3:
add up the RA/Ward results to obtain the LGA summary;
Step 4:
date and sign the forms and request the Party Agents to countersign ;
Step 5:
cross-check the totals with the Electronic Collation Support Secretariat, where
available, for computational accuracy;
Step 6:
Transfer the total number of registered voters of affected Polling Units from forms
EC.40G into Form EC.40G(1);
Step 7:
cross-check the entries in form EC.8C(I), carefully, announce the votes scored by
each party and distribute copies of the form to the Party Agents and the Police.;
Step 8:
enter the score of each Candidate into form EC.8E(I) for the State Constituency
(State House of Assembly) and return, as elected, the Candidate who scores the
highest number of valid votes cast at the State Constituency (State
House of
Assembly) election;
Step 9:
distribute copies of Form EC.8E(I) to Party Agents and the Police;
Step 10: where the Margin of Win between the two leading Candidates is not in excess of the
total number of registered voters of the Polling Unit(s), where elections was
cancelled or not held, decline to make a return until another poll has taken place in
the affected Polling Unit(s) and the results incorporated into the new Form EC.8C(I)
and, subsequently, recorded into form EC.8E(I) for Declaration and Return;
62 | P a g e
Step 11:
Step 12:
complete the Notice of Result of Polls Poster EC.60E and display it at the LGA
Collation Centre;
take the original copies of form EC.8C(I) to the State Constituency (State House of
Assembly) Collation/Returning Officer at the State Constituency Collation Centre,
together with other materials and reports relating to the election, including form
EC.40G(1).
3.13 Collation of State Constituency Election Results with more than one LGA at LGA
Level:
The State Constituency (State House of Assembly) Collation/Returning Officer for the State
Constituency (State House of Assembly) Election, comprising more than one LGA shall:
Step 1:
take delivery of the original copies of forms EC.8C(I) from the LGA Collation
Officers, together with materials and reports relating to the election, including forms
EC.40G(1), where applicable;
Step 2:
collate the results of the State Constituency (State House of Assembly) Election, by
entering the votes in the original copies of form EC.8C(I) into form EC.8D(I) and
enter the votes scored, in both words and figures, in the spaces provided;
Step 3:
add up the LGA results to obtain the State Constituency summary;
Step 4:
cross-check the totals with the Electronic Collation Support Secretariat, where
available, for computational accuracy;
Step 5:
transfer the total number of registered voters of affected Polling Units from forms
EC.40G (1) into form EC.40G (2);
Step 6:
cross-check the entries in Form EC.8D(I), carefully and announce loudly the valid
votes scored by each party;
Step 7:
sign and date the form and request the Polling Agents to countersign;
Step 8:
distribute copies of Forms EC.8D(I) to Party Agents and the Police;
Step 9:
enter the score of each Candidate into form EC.8E(I) for the State Constituency
(State House of Assembly) and return, as elected, the Candidate who scores the
highest number of valid votes cast at the State Constituency (State House of
Assembly) Election;
Step 10: distribute copies of Form EC.8E(I) to Party Agents and the Police;
Step 11: where the Margin of Win between the two leading candidates is not in excess of the
total number of registered voters of the Polling Unit(s), where elections were
cancelled or not held, decline to make a return until another poll has taken place in
the affected Polling Unit(s) and the results incorporated into the new form EC.8D(I)
and, subsequently, recorded into Form EC.8E(I) for Declaration and Return;
Step 12: complete the Notice of Result of Poll Poster EC.60E and display it at the State
Constituency Collation Centre;
Step 13: hand over to the Electoral Officer the original copies of form EC.8D(I) and form
EC.8E(I), together with other materials relating to the election.
3.14 Collation of State Constituency Election Results with less than One LGA at State
Constituency Level:
The State Constituency (State House of Assembly) Collation/Returning Officer for the State
Constituency (State House of Assembly) Election comprising less than one LGA shall:63 | P a g e
Step 1:
take delivery of the original copies of forms EC.8B(I) from the RA/Ward Collation
Officers, together with other State materials and reports relating to the election,
including Constituency form EC.40G(1);
Step 2:
collate the results of the State Constituency (State House of Assembly) Election, by
entering the votes in the original copies of form EC.8B(I) into form EC.8C(I) and
enter the votes scored, in both words and figures, in the spaces provided.
Step 3:
add up the RA/Ward results to obtain the State Constituency (State House of
Assembly) summary;
Step 4:
crosscheck the totals with the Electronic Collation Support Secretariat, where
available, for computational accuracy;
Step 5:
transfer the total number of registered voters of affected Polling Units from form
EC.40G into form EC.40G (1);
Step 6:
cross-check the entries in form EC.8C(I), carefully and announce loudly the votes
scored by each party;
Step 7:
sign and date the form and request the Polling Agents to countersign;
Step 8:
distribute copies of form EC.8C(I) to Party Agents and the Police;
Step 9:
enter the score of each Candidate into form EC. 8E (I) for the State Constituency
(State House of Assembly) and return, as elected, the Candidate who scores the
highest number of valid votes cast at the State Constituency (State House of
Assembly) Election;
Step 10: distribute copies of form EC.8E(I) to Party Agents and the Police;
Step 11: where the Margin of Win between the two leading Candidates is not in excess of the
total number of registered voters of the Polling Unit(s), where elections were
cancelled or not held, decline to make a return until another poll has taken place in
the affected Polling Unit(s) and the results incorporated into the new form EC.8C(I)
and, subsequently, recorded into form EC.8E(I) for Declaration and Return;
Step 12: complete the Notice of Result of Poll Poster EC.60E and display it at the State
Constituency Collation Centre;
Step 13: hand over to the Electoral Officer the original copies of form EC.8C(I) and form
EC.8E(I), together with other materials pertaining to the election.
Section B: E-COLLATION.
3.15.
USING THE E-COLLATION SYSTEM
64 | P a g e
a.
b.
c.
d.
Log into e-collation system with username and password,
Select election types.
Select election date.
Select the delimitation parameters based on the following
i. Select the State
ii. Select the LGA
iii. Select the Ward
iv. Select the PU
e. The Election Dashboard appears
i.
ii.
iii.
Showing election selected
Other summaries of voter’s list
And the Contesting parties
i.
ii.
iii.
iv.
Enter PU Results form
Either through the online form-> click save
Or through spreadsheet ->click uploads(after downloading the template)
Enter Party Scores into the Result form.
Publish the result after confirmation
Once you are done, log out.
f.
g.
65 | P a g e
NATIONAL RO
(Chief Electoral Commissioner)
Collates Forms EC 8D using
Form EC 8D(A)
Completes Form EC 8E
SENATE
PRESIDENTIAL
Returns Winner
STATE CO
Collates Forms EC 8C using
Form EC 8D
HOUSE OF REPS
FEDERAL CONST. RO
Collates Forms EC 8C(II)
Using Form EC 8D(II)
Completes Forms EC 8E(II)
Return Winner
SENATORIAL CONST. RO
Collate Forms EC 8C(i)
using Form EC 8D(I)
Completes from EC 8E(I)
Return Nominated
LGA CO
Collates Forms EC 8B(I)
using Form EC 8C(I)
LGA CO
Collates Form EC 8B(II)
Using Form EC 8C(II)
LGA CO
Collates Forms EC 8B using
Form EC 8C
RA/WARD CO
Collates Forms EC 8A(I)
using Form EC 8B(I)
RA/WARD CO
Collates Forms EC 8A(II)
using Form EC 8B(II)
STATE ASSEMBLY
RA/WARD CO
Collates Forms EC 8A using
Form EC 8B
PO
Completes Form EC
PO
Completes Form EC
8A(I)
8A(II)
GOVERNORSHIP
PO
Completes Form EC 8A
Note: Arrow depicts the flow of
Collation
STATE RO
Collates Forms EC 8C using
Form EC 8D
Completes Form EC 8E
Returns Winner
LGA CO
Collates Forms EC 8B using
Form EC 8C
STATE CONST. RO
Collates Forms EC 8C(1
)using Form EC 8D(1)
Completes Form EC 8E(1)
Returns Winner
LGA CO
Collates Forms EC 8CB(1)
using Form EC 8C(1)
STATE CONST.
RO(Within an LGA)
Collates Forms EC 8B (1)
using Form EC 8C (1)
Complete Form EC 8E(1)
RA/WARD CO
Collates Forms EC 8A using
Form EC 8B
PO
Completes Form EC 8A
RA/WARD CO
Collates Forms EC 8A(1)
using Form EC 8B(1)
PO
Completes Form EC 8A(1)
ELECTION COLLATION FLOW CHARTS
66 | P a g e
CHAPTER FOUR
MISCELLANEOUS
SECTION A:
CONFLICT PREVENTION AT THE POLLING UNIT/VOTING POINT
Conflict at Election may manifest in a number of ways. Often it occurs during registration,
candidate selection process, or election campaign on Election Day at the Polling Units as well
as during collation and declaration of results. In this chapter we shall concentrate on conflict at
the Polling Unit.
The following tables indicate the types of conflict that may arise at the Polling Unit. The tables
are intended to assist the Presiding Officer and other Election Officials to anticipate some
potential conflict areas and prevent them.
Election Officials can prevent election conflict by strict adherence to the procedure as contained
in this manual. Election officials should ensure that the environment at the Polling Unit remains
peaceful and that election process proceeds in an orderly manner.
Attempts should be made by Poll Officials to prevent conflict degenerating into violence. Poll
Officials need to be courageous in performing their duties even in difficult circumstances.
Security agents should be used when necessary, and Poll Officials should avoid putting
themselves in danger on Election Day(Refer to professional ethics).
Table 4.1 Possible Causes of Disputes, Consequences, Solutions and Parties Involved.
Possible
Disputes
Causes
of
Parties
Involved
Possible
Consequences
Possible Solutions
Electoral Materials
Delay in arrival of
election materials on
election day
Polling
Agents/
Voters
Polling
Unit
not §§
opening at an appropriate
time
§§
Inadequate
election
materials e.g. ballot
papers etc.
Polling
Agents /
Voters
Voting
is
interrupted
when
ballots
are
exhausted.
§§
Explain situation to all
present.
Contact the SPO or INEC to
obtain the materials.
Check materials when issued
to ensure you have sufficient
ballot papers (equal to the
number of registered voters)
67 | P a g e
Election materials are
stolen/snatched
Voting can be disrupted or §§
discontinued.
§§
Involve
the
Agents.
Inform INEC
Security
Voting and Voters
Voters complain about Polling
delays and long queues. Agents/
Voters
Voters
disrupt
polling.
Listen carefully to the voters.
Review set-up to see if process can be speeded
up.
Explain to voters that all eligible voters in the
queue will be accredited and all accredited
voters in the queue before voting commences
will be allowed to vote.
Advise the security agents to be aware of their
responsibilities.
§§
§§
§§
§§
Election Officials are
accused of improper
conduct.
Election
Officials
Disrupt
ion of
voting.
Polling
Agents/
Voters
Listen carefully to the accusations
Investigate – refer to the list of election
offences contained in this manual.
If
the
accusations
are not valid, explain that proper procedures
have
been followed – referring to this manual as
necessary guide
If the accusations are valid remove the
offending official and contact INEC.
Check that the voter is at the Polling Unit
where he/she registered. If not, send voter to
proper Polling Unit.
If voter’s name is not on register, he/she
cannot vote and must be politely sent away.
§§
§§
§§
Observers
§§
Voter’s name does
not appear in the
voters’ register but
the voter has a
voter's card
Voters
Voter has no voter’s
card
Voters
Disrupt
ion of
voting
§§
§§
Disruption
of
voting
Explain politely that the voter shall not be
allowed to vote.
§§
Polling Agents and Parties
Campaigning
is Parties
conducted in or near the Candidates
Polling Unit.
Disruption
of voting
§§
§§
§§
Investigate - refer to the list of offences
contained
in this manual.
Request the Security Agent to act and/or
contact the Police.
Call the attention of the persons campaigning
to the fact that the law prohibits it.
68 | P a g e
Polling agents interfere Polling
Agents/
with the voting process
Voters
Polling Agents do not Polling
appear to be properly Agents
informed of their role.
People
are
unable
to mark their
ballot
papers
in
secret.
Interference in
the process
Remind the Polling Agents of their
role.
If necessary, request the security
agent to remove the offending people
from the Polling Unit.
§§
§§
Educate the Polling Agents about
their role.
Inform them of Election Day
procedure.
§§
§§
Disruption
voting
of
Security Agents
Security agents are
Security
accused of favouring a Agents
particular party and/or interfering with the Polling
voting process and/or Agents
acting
with
undue force.
Voters
Polling
Counting process
Polling
Agents
and Agents
voters complain about Voters
the length of time
needed to sort and count
the ballots.
Problems with rejected
ballots.
Polling
Agents
Interference
process
in
the
§§
Disruption of voting
Further delay of
the counting process
Investigate to
determine
validity of accusation.
§§ If accusation is valid, the PO
should contact INEC for
assistance.
Organize the polling unit
To allow the orderly sorting
and counting of ballots.
§§ Explain the process to those
present.
§§ Announce the results and
distribute the results forms as
soon as counting is completed
and verified.
§§
Disruption
of,
counting process.
the
Disruption
of
counting process.
the
Polling agents do not
accept the results.
§§
Using
the
manual
as
necessary, explain to the
agents criteria for rejecting a
ballot and their right to object.
69 | P a g e
Problems with
the
tabulation of results.
Polling
Agents
Disruption
of,
counting process.
the
Polling Agents do not
accept the results.
Check to ensure the correct
recording of the number of
ballot papers issued to the
polling unit, as well as used
and unused ballot papers.
§§ Explain the process to agents
and voters present
§§ If problem still exists with the
calculation, submit a report to
the RA (Ward) Collation
Officer.
§§
Section: B ELECTORAL OFFENCES AND PENALTIES
S/N
1.
APPLICABLE
PROVISIONS
OF THE
ELECTORAL
ACT 2010 (AS
AMENDED)
Section 12(2)
2.
Section 16
3.
Section 18
4.
Section 23
OFFENCES
S.12(2) –Registering in
more than one
registration centre or
registering more than
once in the same
registration centre.S.16 (2) - Holding more
than one valid voter’s
card.
SANCTIONS
S.12 (3) - Fine not
exceeding N100,
000.00 or an
imprisonment term
not exceeding one
year or both.
S.16 (3) - Fine not
exceeding N100,
000.00 or an
imprisonment term
not exceeding one
year or both. S.18 (3) - Issuing a
S.18 (4) - Fine not
duplicate voter’s card to exceeding N200,
any voter on polling day 000.00 or
or less than 30 days
imprisonment not
before polling day.
exceeding two
years or both.
S.23 (a) & (b) S.23(c) - Fine not
Unlawful possession,
exceeding N500,
selling or offering to sell, 000.00 or
buying or offering to buy imprisonment not
voters cards.
exceeding two
years or both.
PERPETRATORS
Registered Voters.
Registered Voters.
Resident Electoral
Commissioner/Elect
oral Officers.
Any person.
70 | P a g e
5(a).
5(b)
Section 24
S.24(1) - Making any
false or misleading
statement or withholding
any information without
just cause during the
process of registration.
Section 24
S.24 (2) - Preventing a
person from registering
as a voter.
6.
Section 31
Submitting a name of a
candidate who is not
qualified for election and
any candidate who
willfully presents false
documents.
S.32 (2) - Double
nomination.
7.
Section 32
8.
Section 59
S. 59(1) - Impersonating
another in obtaining a
ballot paper.
9.
Section 77
10.
Section 81
S.77(1) - State Resident
Electoral Commissioner
(REC) who willfully
fails to provide certified
true copies of any
electoral document
within 7days of
application by any
political party .
Employing any
individual for the
purpose of hindering the
electoral process in any
way contrary to Section
S.24(1)(f) - Fine
not exceeding N
100, 000.00 or
imprisonment not
exceeding one year
or both.
S.24 (2) (b) –Fine
not exceeding N
500, 000.00 or
imprisonment not
exceeding 5 years.
S.31(8) –Maximum
Fine of N500,
000.00
S.32 (3) – Fine of
N100,000.00 or
imprisonment for 3
months or both.
S.59 (4) - Shall be
arrested and
prosecuted for an
offence of
impersonation
under the Law
applicable in the
State.
S.77 (2) - Fine of
N2, 000, 000.000
or imprisonment
for a term not
exceeding 12
months, or both.
Registered Voters.
Any person.
Political Parties.
Political Parties.
Registered Voters/Any
person.
Resident Electoral
Commissioner in a
State.
S.81 (1) - Fine of:
Political Parties and
(i)N500, 000.00 for Registered Voters.
first time offenders;
(ii) N700, 000. 00
for subsequent
71 | P a g e
227 of the Constitution
of the Federal Republic
of Nigeria 1999 (as
amended) and the
Electoral Act 2010 (as
amended).
11.
Section 86
12.
Section 88
13.
Section 91
offences.
(iii)N50, 000.00 for
everyday offence
continues.
S.81 (2) - Aiding or
Abetting; fine of
N500, 000.00 or an
imprisonment term
of 3 years or both.
S.86 (4) - Fine of
Political Parties.
N500, 000.00
S. 86 (2) - Failure to
provide any information
or clarification on their
activities once requested
by the Commission.
S.88 (1) Holding,
S.88(1)(a) - Fine
Political Parties.
retaining, processing any not less than N500,
funds, or other assets
000.00
remitted to it, from
outside Nigeria.
S.91 S.91(10) - Fine of ;
Political
Exceeding i) N1, 000, 000.00 or an imprisonment term of Parties/
the
Candidates;
12 months or both (Presidential).
limitation and any
on election ii) N800, 000.00 or imprisonment term of 9
other
expenses. months or both (Governorship).
person.
iii) N600, 000.00 or imprisonment term for 6
months or both (Senatorial).
iv) N500, 000.00 or imprisonment for 5
months or both (House of Representatives).
v) N300, 000.00 or imprisonment term for 3
months or both (State House of Assembly).
vi) N300, 000.00 or imprisonment term for 3
months or both (Chairmanship).
14.
Section 92
vii) N100, 000.00 or imprisonment for a term
or 1 month or both (Councillorship).
S. 92 - i) Submitting
S. 92 (4) - i) Fine of N1, 000,
audited financial
000.00 and N200, 000.00 per
statements signed by the day until it is submitted to the
Political
Parties.
72 | P a g e
Party’s Chairman and
Party’s Auditor
accompanied by a sworn
affidavit, within 6
months of an election.
Commission.
S.92 (7) - ii) Fine of N1, 000,
000.00 and forfeiture to the
Commission of the amount by
iii) Incurring election
expenses beyond the which the expenses exceed the
limit stipulated by
limit set by the Commission.
the statutory
provisions.
15.
Section 94
16.
Sec. 95
S.94 (1) - Possession of a S.94 (2) - Fine of N2, 000,
000.00 or an imprisonment
weapon at a rally.
term of 2 years or both.
S.95 –Running a
campaign in any
derogatory
manner.
S.95(7)(b) - Political Party:
Fine of N2, 000, 000.00 in the first instance and
N1, 000, 000.00 for subsequent offences.
17.
Section
96
18.
Section
99
19.
Sec.
100
S.96 (1) - Directly
or indirectly using
force or violence
during a political
campaign.
Political
Parties/Any
person.
S.95(7)(a):
Fine of N1, 000, 000.00 or an imprisonment
term of 12 months.
Any
person.
S.95 (8) - Aiding or abetting: Fine of N500,
000.00 or an imprisonment term of 3 years or
both.
S.96 (2) (a)- Fine of N1, 000, 000.00 or
imprisonment for a term of 12months.
Any
person/Indi
vidual.
Political
Parties/Any
individual/
Group of
persons.
S.96 (2) (b) - Fine of N2, 000, 000.00 in the
first instance, and N500, 000.00 for any
subsequent offence.
S.99(1) - Campaigning through any
S.99 (2) - Fine of
Political Parties/Any
persons earlier than 90 days before
person acting on
N500, 000.00
the polling day and campaigning less
behalf of a political
than 24hours before polling day.
party.
S.100 – Public Electronic/Print Media
S.100 (6) - Fine of N500, Public
000.00 in the first
shall;
Electronic
instance and to a
i) Allocate media time/coverage equally
/Print
to all campaigning candidates and parties. maximum fine of N1,
Media
ii) not act in a detrimental manner to any 000, 000.00 for
campaigning candidate or party.
subsequent conviction.
73 | P a g e
20.
Section
101
21.
Section
102
22
Section
117
S.101 (1) – Print/Electronic S.101 (3) - Fine of N500,
Print/Electronic
Medium shall not carry on a 000.0 or an imprisonment
Medium /Any
campaign of any form
term of 12 months.
person(s)/ principal
outside the time prescribed officer(s) of the
by this Act.
corporate body
S.101(3) - Body corporate:
Fine of N1, 000, 000.00
involved.
S.102 - Campaigning based S.102 - Fine of N1, 000,
Political Party
on religious, tribal or
000.00 or imprisonment for candidates/Any
sectional reasons for the
a term of 12 months or both. person(s)/Any
Association.
purpose of promoting or
opposing a candidate or a
party by a person or party.
S.117(1) - a) Destroying, Mutilating, Defacing,
S.117 1)(i) Any
removing or making any alteration in any notice or Fine of N1, 000, person
document for Registration;
/Perman
000.00 or an
(b) Knowingly gives false information or makes a
ent and
imprisonment
false statement as regards any application for
term of 12
Ad-hoc
registration of a person’s name; or any objection to months or both. staff of
the retention of the name of a person in the register
INEC.
of voters;
(c) Registering or registered in more than one
registration centre;
(d)Knowingly publishes a statement or report with
a view to prevent a qualified persons from
registering as a voter;
(e) Making any false statement which is to be
recorded, registered, prepared, published or kept for
the purpose of registration.
(f) Impedes or obstructs a registration officer or a
revision officer in the performance of his duties.
(g) Without proper authority wears the
identification of a Registration officer or Assistant
Registration officer or wearing any other
identification purporting to be the identification of a
Registration officer or Assistant Registration
officer.
(h) Forging of a registration card; or
(i) Carrying out registration or revision of voters at
a centre or place not designated by the Commission.
74 | P a g e
3.
Sec.
118
24.
Sectio
n 119
25.
Sectio
n 120
26.
Sectio
n 121
27.
Sectio
n 122
28.
Sectio
n 123
S.118(1) - i)Forging, destroying,
defacing, providing false information,
giving without authority any electoral
document or willfully removing,
displacing or providing any electoral
document including ballot boxes
without authorization.
S.118(2) - i)
Imprisonment term
of 2 years.
Registered
Voters/
Permanent and
Ad-hoc staff of
INEC / Party
Agents.
S.118 (4) - ii) Fine
of N50, 000,
000.00 or an
imprisonment term ii) Printing, manufacturing or holding in of not less than 10
Any person/INEC
possession ballot papers without
years or both.
approved
authority.
contractors.
S.119(a) – Disorderly behavior at
S.119 (b) - Fine of Any person.
political meetings to prevent the holding N500, 000.00 or
of the meeting or having in possession
face imprisonment
an offensive weapon or missile.
for 12 months or
both.
S.120 (1) - Using a voter’s card in a
S.120 (1)(d) - Fine Any person.
fraudulent and improper manner or in
of N1, 000, 000.00
any other way apart from the purpose of or imprisonment
for 12 months or
legally voting by the registered voter.
both.
S.121(1) –Using government or public
S.121 (2) - Fine of Any person.
corporations vehicle in a manner other
N500, 000.00 or
than for the purpose of emergency of an imprisonment of 6
electoral officer or for transporting
months or both.
those entitled to such vehicle.
S.122 (1) - Counseling, inciting, aiding S.122 (2) - Fine of Any person.
and abetting or votes when not qualified N500, 000.00 or
to vote or impersonates another for the
imprisonment for
purpose of voting.
12 months or both.
S.123 (1) - i) Electoral Officer who
S.123 (2) - i) Fine
Electoral Officers.
without any lawful excuse breaches or
of N500, 000.00 or
fails to carry out a duty in the manner
12 months or both.
prescribed.
S.123 (4) -ii)
Imprisonment term
ii) Announcing or publishing an
of 36 months.
election result knowing same to be
false.
S.123(6) iii)Imprisonment
iii)Delivering, providing or causing the term of 3 years.
delivery of a false certificate of return
knowing same to be false to any person
or media outlet.
75 | P a g e
29.
30.
31.
32.
33.
Sectio S.124 (1) - Directly, indirectly or
n 124 through a proxy conspires, bribes or
aids and abets any party to procure the
return of a candidate to any elected
office.
Sectio S.125 - Breaching the secrecy in voting.
n 125
Sectio S.126(1) - Counseling, inducing or
n 126 procuring a person not qualified to vote
to take part in the voting exercise and
any person who misleads the public
before or during an election by falsely
publishing the withdrawal of a
candidate at an election.
Sectio S.127(1) - Knowingly vote, attempt to
n 127 vote in a constituency by a person where
his/her name is not on the Register of
Voters or knowingly brings or presents a
voter’s card belonging to another at a
polling unit during election.
Sec.
S.128 - Inciting others to act in a
128
disorderly manner.
Section
129
35.
Section
130
Registered Voter/
Electoral officer;
or Any person
34.
S.124 (4) - Fine of
N500, 000.00 or
imprisonment for
12 months or both.
S.125(4) - Fine of Registered Voter/
N100, 000.00 or
imprisonment for 6 Electoral Officer/
months or both.
Party Agent.
S.126 (1)(c) - Fine Registered Voter/
of N100, 000.00.
Party Agent/
Electoral officer.
S.127 (2) - Fine of Registered Voter;
N100, 000.00 or an or Any person
imprisonment term
of 6 months or
both.
S.128 - Fine of
N500, 000.00 or
imprisonment for
12 months or both.
S.129 (3) - Fine N100,
000.00 or imprisonment for
6 months.
S.129(1) - Within 300 meters
of the polling unit on election
day solicits, canvases,
persuades, campaigns,
S.129 (4) - Destroying or
promotes any candidate,
snatching any election
snatch or destroy electoral
material shall attract
materials, blares siren
imprisonment for a period
convenes, holds or attends a
meeting(unless prescribed by of 24 months.
the Commission).
S. 130 – Giving or providing S.130(c) - Fine of N100,
or paying money to or for any 000.00 or imprisonment for
person to corruptly influence 12 months or both.
that person to vote or refrain
from voting.
Any person.
Any person.
Any person.
76 | P a g e
36.
Section
131
S.131 - Directly, indirectly or
by proxy threatens, uses
violence, inflicts injury,
abducts, restrains, impedes,
uses duress on another to
hinder him/her from voting or
contesting in an election and
preventing political aspirants
from free use of the media,
mobilization or campaigning.
S.131 (d) - Fine of N1, 000,
000.00 or imprisonment for
3 years.
Registered
Voter/Electoral
Officers/Party
Agents; or any
person.
77 | P a g e
APPENDIX
SECTION A:
Terms &
Acronyms
Accreditation
Ballot box
A transparent box in which voters drop their ballots.
Ballot paper
A paper on which a voter thumb-prints his/her choice of
candidate at an election.
By-Election
An election to replace a Member of the Legislature
occasioned by death, resignation or recall.
Check-list
An inventory of items required for voting in an election.
Clusters
A number of Polling Units located in an area for easy
management.
Tabulation or summation of votes cast at an election.
Collation
Collation Centre
The process of verifying the eligibility of a prospective
voter before voting commences.
An Official who assists the Presiding Officer in a Polling
Assistant
Presiding Officer Unit on election day and is in charge of a Voting
Unit/Voting Point assigned to him/her
(APO)
GLOSSARY OF TERMS/ACRONYMS
Definition
Collation
(CO)
A designated place where election results are summed up
for each candidate.
Officer An Election Official who receives election results for
tabulation and summation.
Constituency
A geographical area represented by an elected person
Election
The act of choosing one candidate out of many through
secret ballot.
Election Official
An Officer of the Commission, or designated by the
Commission and charged with the conduct and
supervision of an election.
Officer A staff of the Commission who heads the Commission’s
office at the Local Government Area or Area Council
level
.
Electoral
This is a support centre that serves as an early warning
Operation Support system in Election Day process. The centre maintains
contact with all Election Officials, monitors timelines
Centre (EOSC)
compliance and identifies adverse incidence in order to
provides necessary support.
Electoral
(EO)
78 | P a g e
General Elections
Elections conducted in the Federation at large for Federal
and State Elective positions.
I.V.A.S
INEC Voters Authentication System
Local Government The third tier of government in the Federation.
Area
Party Agent
A representative of a political party at a Collation Centre.
Poll
The process of voting at an election.
Polling Agent
Any person appointed by a political party to represent it at
a Polling Unit to observe the conduct of elections.
Polling Unit
A designated location where registered voters cast their
votes on election day.
Poll Official
Any officer of the Commission engaged in the conduct of
polling at an election.
Presiding
(PO)
Officer A Poll Official in charge of the conduct of elections in a
Polling Unit on election day and oversees the Voting
Points under his polling unit.
Register of Voters
The list of persons eligible and registered to vote at an
election.
Registration Area A defined geographical area covering a number of Polling
Units.
(RA)
Rejected Ballot
An improperly cast ballot at an election.
Resident Electoral An election official who is in charge of all elections in a
State.
Commissioner
(REC)
Returning Officer An election official who collates and declares the results
of an election and returns the winner of the election.
(RO)
Run-off Election
An election conducted when the first election failed to
produce a clear winner for the position of President and
Governor.
Smart Card
Reader
An Electronic Device used to verify the biometrics and
photograph of a Voter, during accreditation
Spoiled Ballot
Paper
A torn or damaged ballot paper that cannot be used for
voting.
79 | P a g e
Supervisory
Presiding Officer
(SPO)
A Poll Official who supervises the conduct of an election
in a cluster of Polling Units.
Tendered ballot
A vote cast by a voter who’s right to vote has been used
by another voter.
Tendered Vote
List
A record of the names and registration numbers of persons
who vote in an election using the tendered ballot paper.
Voter
Identification
Number
(VIN)
A unique number assigned to a voter on registration.
Voting Point
(VP)
An extension of a Polling Unit to manage crowd at the
Polling Unit
80 | P a g e
SECTION B:
FORMS AND ILLUSTRATIONS
FORM EC. 25 B
ELECTORAL MATERIAL RECEIPT
STATE……………………………….Code…………………..
LGA………………………………….Code……………………
Reg. Area ……………………………Code……………………
Polling Unit-Unit…………………….Code……………………..
I, ……………………………………………………of…………………..………………..
(address)
………………………………………………………………………………………………
Duly appointed as:……………………………………………………………………..........
For..........................................................................................................................................
(Registration/Polling Unit)
Have received the following materials and equipment from:
Name: ……………………………………………………………………………………
Address:………………………………………………………………………………………
Designation:……………………………………………………………………………………
(Eg: Task Force/Supervisory Presiding Officer/Electoral Officer/Resident Electoral
Commissioner)
SN
1
2
3
4
Item
Quantity
1
2
3
4
Remarks
Name of Collector:……………………
Signature of Collector………………….
Date………………………..………….
81 | P a g e
FORM EC. 40 C
STATEMENT OF UNUSED AND SPOILT BALLOT PAPERS
Polling Unit
----------------------------------------------- Code
Registration Area (Ward) ----------------------------------------------- Code
Local Government Area
--------------------------------------- Code
STATE
--------------------------------------- Code
(A)
Type of Election-----------------------------------------------------------------(B)
Date of Election-----------------------------------------------------------------(C)
Quantity of Spoilt Ballot Papers----------------------------------------------(D)
Quantity of Rejected Ballots---------------------------------------------------
SERIAL NUMBERS OF
UNUSED BALLOT PAPER(S)
1
2
3
4
Total SPOILT BALLOTS
1
2
3
4
Total
GRAND TOTAL…………………………
I -------------------------------------------------- hereby certify the information contained in this
Form.
Name of Presiding Officer
-------------------------------------------------------Stamp / Signature of presiding Officer
-------------------------------Date
82 | P a g e
FORM EC 40D
UNDERTAKING WITH REGARDS TO IMPERSONATION
STATE……………………………………………………………………………………..
CONSTITUENCY…………………………………………………………………………
POLLING UNIT CODE…………………………………………………………………..
I, ………………………………………………………………………………………………..
(Full Names)
of………………………………………………………………………………………………
(Address)
Polling
Agent
for:
………………………………………………………………………………………………..
(Names of Candidates and Political Parties)
hereby declare that I have reasonable cause to believe that the person applying for a ballot paper
in the name of:
……………………………………………………………………………………………….
(Name given by the applicant)
whose number on the register of voter:…………………………………………………….
has committed n offence of impersonation and I undertake to substantiate the charge in a court of
law
DATED this………………………………………….Day of…………………………….2013
………………………………………………
Signature of Polling Agent
Signed by the above named
Polling Agent in my presence
……………………………………….
Name & Signature of Presiding Officer
83 | P a g e
FORM EC. 40E
AUTHORITY TO REMOVE PERSONS MISCONDUCTING THEMSELVES
STATE……………………………………………………………………………………………
……………………………………….
CONSTITUENCY…………………………………………………………………………………
…………………………………
NAME OF POLLING UNIT CODE………………CODE: ……………………………..
I,………………………………………………………………………………………………
(Full Name of the Presiding Officer)
Presiding Officer in Charge of this Polling Unit, hereby authorize you
…………………………………………………………………………………………………
(Name of Person authorized)
To remove from Polling Unit any person whose removal I order on the grounds that he has misconducted him/herself or has failed to obey any lawful order by me.
DATED this………………………………..Day of…………………………….2013
……………….…………………………
Signature of Presiding Officer
84 | P a g e
FORM EC. 1A (1)
TENDERED VOTE LIST
Polling Unit
-------------------------------------- Code
Registration Area (Ward)
-------------------------------------- Code
Local Government Area
-------------------------------------- Code
State
-------------------------------------- Code
S/N
VOTER’S CARD
No.
SURNAME
0THER
NAMES
MIDDLE INITIAL
I ------------------------------------- hereby certify the information contained in this Form.
Name of Presiding Officer
------------------------------------------------------Stamp/ Signature of Presiding Officer
-------------------------------Date
85 | P a g e
INDEPENDENT NATIONAL ELECTOIRAL COMMISSION
STATEMENT OF RESllLT OF POLL FROM POLLING UNITS
ELECTION TO THE OFFICE OF GOVERNOR
FORM EC8A
Polling U nit........................................................................... .....................................
Code Registration
Area/Ward............................................................................................. Code Local
Government Area................................................ ........................................... Code
Sta te............................................................................................................................
... Code
1. Number of Voters on the Register
2.Number of Accredited Voters
3. Number of Voters in the Queue before Voting Commences
4. Number of Ballot Papers Issued to the Polling Unit
5.Number of Unused Ballot Papers
6. Number of Spoiled Ballot Papers
7. Number of Rejected Ballots
8.Number of Total Valid Voters (Sum of Valid cotes cast for all Parties
9. Total Number of Used Ballot Papers (sum of #6 + #7 + #8 above)
S/N
PARTY
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
TOTAL VALID VOTES
VOTES SCORED
IN WORD
IN FIGURES
NAME/SIGNATURE OF PARTY
AGENTS
ot'/
l
,....._ 1
-
\_ \ \_
\
........- ...'\ \\
('\ \ \ ..1 j
..,..-..
\\ \ ("""
\\ \\
!
r
I
............ \ \c./,..-'
\
\ \ ../1.
\ ,.......
\\
\ -
..
f1
\ \ '\...............J..
\\
\ '1....../".,..l
\/
...))
:::-
\\
\\....
.,
........
Record Total Valid Votes under #8 above
I,...........................................................(Name of Presiding Officer) hereby certify that the information containedin this
Form is a true and accurate account of votes cast in this Polling Unit and that th'e election was CONTESTED/NOT
CONTESTED.
Stamp/Signature of Presiding Officer............................................................................ Date...........................................................
86 1 Pa ge
FORM EC 8A (VP)
I SERIAL
STATEMENT OF RESULT OF POLL FROM POLLING STATIONS
(HOUSE OF REPR ESENTATI VES)
No. OF FORM
I
Elf
INDEPENDENT NATIONAL ELECTORAL COMMISSION
STATEMENT OF RESULT OF POLL FROM POLLING UNITS
ELECTJON TO THE SENATE
Voting Point................................................................................................ ..............
Code Registration
Area/ W:ard............................................................................................ Code Local
Government Area........................ .............................................. ................... Code
State/ FCT......................................................................................................... ..........
Code
1. Number of Voters on the Register
2. Number of Accredited Voters
3. Number of Voters in the Queue before Voting Commences
4. Number of Ballot Pa1pers Issued to the Polling Unit
5. Number of Unused Elallot Papers
6. Number of Spoiled Biallot Papers
7. Number of Rejected Ballots
8. Number of Total ValoiVoters (Sum of Valid cotes cast for all Parties
9. Total Number of Used Ballot Papers (sum of #6 + #7 + #8 above)
S/N
PARTY
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
TOTAL VALID VOTES
NAME/SIGNATURE OF PARTY
AGENTS
VOTES SCORED
IN WORD
IN FIIGURES
(\
r--.... \\
...
l
I
_1
vo-.,..J
v
"\\\i:'o... \1
/...-..,)
\\\\
_.., t I . \\ \l
..--...,\\ \\ -;, v
;; \ \
/..
1r
l\
'-
-_-.........
'
...........
'-.)
,-../
\
v
Ro cord
I,...........................................................(Name of Asst. Presiding Offc
i er/Poll Clerk) hereby certify that the
information contained in this Form is; a true and accurate account of votes cast in this Polling Unit and that the
election was CONTESTED/NOT CONTESTED.
Stamp/Signature of Presiding Officer
Date
87 1 Page
FORM EC. 40F
INDEPENDENT NATIONAL ELECTORAL COMMISSION
TENDERED BALLOT STATEMENT
Polling Unit----------------------------------------------------------------------------------Code
Registration Area (Ward)---------------------------------------------------------------- Code
Local Government Area -----------------------------------------------------------------Code
State ------------------------------------------------------------------------------------------Code
Complete sections 1 and 2 bellow if two elections are being held at the same time.
If one Election is being held, complete Section 1 only.
Section 1: Type of Election --------------------------------------------------------------------------Part A: Fill out before the Opening of the Poll
1 Serial Numbers of Ballots Papers Issued to the Polling Unit………………….. to ………………
2 Quantity of Tendered Ballot Papers Issued to the Polling Unit
Part B: Fill at the Close of Poll
3.Serial Numbers of Unused Tendered Ballot Papers: …………………………… to ………………
4. Quantity of Unused Tendered Ballot Papers
5. Quantity of Used Tendered Ballot Papers
6. Total Number of Unused + Used Tendered Ballot Papers
(add #4 + #5 above) (Should equal the Quantity of Tendered
Ballot Papers Issued to the Polling Unit – see Part A, #2
Section 2: Type of Election --------------------------------------------------------------------------Part A: Fill out before the Opening of the Poll
1 Serial Numbers of Ballots Papers Issued to the Polling Unit ………………….. to ……………
2 Quantity of Tendered Ballot Papers Issued to the Polling Unit
Part B: Fill at the Close of Poll
3. Serial Numbers of Unused Tendered Ballot Papers ……………… to ………………………
4. Quantity of Unused Tendered Ballot Papers
5. Quantity of Used Tendered Ballot Papers
6. Total Number of Unused + Used Tendered Ballot Papers
(add #4 + #5 above) (Should equal the Quantity of Tendered
Ballot Papers Issued to the Polling Unit – see Part A, #2
I -------------------------------------------------- hereby certify the information contained in this Form.
Name of Presiding Officer
-------------------------------------------------------------------------------------------------------------Stamp / Signature of presiding Officer
88 | P a g e
FORM EC. 40A
SERIAL No. OF
BALLOT PAPER ACCOUNT AND VERIFICATION STATEMENT
Polling Unit
------------------------------------------------------------Code
Registration Area (Ward)-----------------------------------------------------------Code
Local Government Area ------------------------------------------------------------Code
------------------------------------------------------------Code
State
Complete sections 1,2 and 3 bellow if two or more elections are being held at the same ti me. If one Election is
being held, complete Section 1 only.
Section 1: Type of Election --------------------------------------------------------------------------Part A: Fill out before the Opening of the Poll
1. Serial Numbers of ballots papers Issued to the Polling Unit………….. to ……………………
2. Quantity of ballot papers Issued to the Polling Unit
Part B: Fill at the Close of Poll
3.Serial Numbers of Unused ballot Papers ………………………… to ………………………………
4. Quantity of Unused Ballot Papers
5. Quantity of Used Ballot Papers
6. Total Number of Unused + Used Ballot papers (add #4 + #5 above) (Should
equal the Quantity of ballot Papers Issued to the Polling Unit – see Part A, #2
Section 2: Type of Election --------------------------------------------------------------------------------Part A: Fill out before the Opening of the Poll
1. Serial Numbers of ballots papers Issued to the Polling Unit …………….. to ………………
2. Quantity of ballot papers Issued to the Polling Unit
Part B: Fill at the Close of Poll
3. Serial Numbers of Unused ballot Papers ……………………… to ………………………
4. Quantity of Unused Ballot Papers
5. Quantity of Used Ballot Papers
6. Total Number of Unused + Used Ballot papers (add #4 + #5 above)
(Should equal the Quantity of ballot Papers Issued to the Polling Unit –
see Part A, #2
I -------------------------------------------------- hereby certify the information contained in this Form.
Name of Presiding Officer
-------------------------------------------------------------------------------------------------------------Stamp / Signature of presiding Officer
Date
89 | P a g e
FORM EC. 40G
INDEPENDENT NATIONAL ELECTORAL COMMISSION
SUMMARY OF REGISTERED VOTERS OF PUs (ELECTION NOT HELD/CANCELED)
ELECTION TO THE
COLLATION AT RA (WARD) LEVEL
STATE
CODE
CODE
LGA
REGISTRATION AREA
CODE
POLLING UNITS
NAME
S/NO
CODE
TOTAL
TOTAL REG. VOTERS.
NAME OF COLLATION OFFICER
SIGNATURE/DATE
STAMP
90 | P a g e
FORM EC. 40G (1)
INDEPENDENT NATIONAL ELECTORAL COMMISSION
SUMMARY OF REGISTERED VOTERS OF PUs (ELECTION NOT HELD/CANCELED)
ELECTION TO THE
COLLATION AT LGA LEVEL
STATE
CODE
S/NO
LGA_
REGISTRATION AREAS (WARDS)
NAME
CODE_
NO OF REGISTERED VOTERS
NO OF POLLING Affected Polling Units)
UNITS AFFECTED
CODE
TOTAL
(For the
NAME OF COLLATION OFFICER_
SIGNATURE/DATE
STAMP
91 | P a g e
FORM EC. 40G (2)
INDEPENDENT NATIONAL ELECTORAL COMMISSION
SUMMARY OF REGISTERED VOTERS OF PUs (ELECTION NOT HELD/CANCELED)
ELECTION TO THE
COLLATION AT CONSTITUENCY LEVEL
STATE
CONSTITUENCY_
CODE
S/NO
CODE
LGAS
NAME
NO OF REGISTERED VOTERS
NO OF POLLING (For the Affected Polling Units)
UNITS AFFECTED
CODE
TOTAL
NAME OF COLLATION OFFICER_
SIGNATURE/DATE
STAMP
92 | P a g e
FORM EC. 40G (3)
INDEPENDENT NATIONAL ELECTORAL COMMISSION
SUMMARY OF REGISTERED VOTERS OF PUs (ELECTION NOT HELD/CANCELED)
ELECTION TO THE OFFICE OF PRESIDENT
COLLATION AT NATIONAL LEVEL
CONSTITUENCY
CODE
S/NO
NAME
STATES
NO OF POLLING
CODE
UNITS
AFFECTED
TOTAL
NO OF REGISTERED VOTERS
(For the Affected Polling Units)
NAME
OF
OFFICER:
PRESIDENTIAL
COLLATION
SIGNATURE/DATE:
STAMP:
93 | P a g e
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94 1 Page
Form EC 40H
INDEPENDENT NATIONAL ELECTORAL COMMISSION
VOTER INFORM ATION AND STATISTICS !PUNP)
(To be filled by the APO 1 during accreditation)
Type ofElectirn
State ...................... .
Code
Date of Ele ctirn
Code ..
LGA .................. Code
Code ..
Reg. Area..
. ........... Code
Name of Polling Unit / VP ............................
Total Number of Registered Voters
PI ease, h'ek as appiriCmie
TOTAL MALE:
ROW
FEMALE
TOTAL
TOTAL FEMALE:
TOTAL
KUW
PERSONS WITH DISABILITIES
TOTAL:
ROW
MALE
TOT A L
Name ofAPO 1
S ignature
Date.
Name of Presiding Officer I APO (VP)
Sign ature
Date.
95 I Page
Form EC 40H (1)
INDEPENDENT NATIONAL ELECTORAL COMMISSION
VOTER INFORMATION AND STATISTICS (PU SUMMARY)
(To be lilled by the Presiding Of6cer)
Type ofElectim .............. ...
(])de
State .............. ...
Polling Unit..
Code
LGA.
Code
Total Number of Registered Voters .................
Date of Election...................... ..
Please, tickas applicable
SIN
NAME OF VOTING POINT
CODE
GENDER
PWD
(VP SUMMARY)
(VP SUMMARYI
Male
TOTAL(PU)
Female
Yes
No
Name of Presiding Officer ............... ... .......... ..... ....... .......................... ...... ...... ...... ...... ............... ...... .......
Signature
Date ................. . .................... ... .
96 1 Page
Form EC 40H (2)
INDEPENDENT NATIONAL ELECTORAL COMMISSION
VOTER INFORMATION AND STATISTICS (RA SUMMARY)
(To be JilledbytheRA CollationOficer)
Type of Election.
Code ..
State ...........
Reg. Area ..
LGA ............... .. . Code
Code
Total Number of Registered Voters ..... ............
Please, tick as applicable
Date of Electi m........................
SiN
v"'
NAME OF POLLING UNIT
GENDER
(PU SUMMARY)
CODE
Male
TOTAL(RA)
PWD
(PU SUIIIIVlA.RY)
Ftmale
No
Yes
Name of RA Co llati on Officer
Signature ........ ...
Date
971 Page
Form EC 40H (3)
INDEPENDENT NATIONAL ELECTORAL COMMISSION
VOTERINFORMATION ANDST ATISTICS (LGASUMMARY)
(robe filled by theLGACollatio nOffK:er)
Type of Election
LGA. .............. ...
Code
Total Number ofRegistered Voters ..
Code..
State ..
Date ofElection
Please, tick as applicable
S/N
·
NAMEOFRA
GENDER
(RASUMMARY)
CODE
Male
TOTAL(LGA)
PWD
(RA SUMMARY )
Female
Yes
No
Name ofLGA Collation Offuer
Signature ........... ...
Date ................... .......... ...
98 1 Page
FormEC 40J
• INDEPENDENT NATIONAL ELECTORAL COMMISSION
f,.../..J...?....._
Accreditation Incident Report Form (Polling Unit)
Type of Election........... ... ............
Date of Election........... ... ...
Constituency
Code ........... ... ............ .....
State ............................. ... .
Code ........... ... ............ .....
LGA ..... ............ ... ......... ... .........
Code........... ... ............ .....
Reg. Area ....................... ... .
Code ........... ... ............ .....
NameofPU
Code ........... ... ............ .....
Total No. of Registere&oters
S'N
lndde nt Description
Time
Details ofthe Voter
Name (Snrname first)
VINNo.
(Last 5 digits)
Name of APO(VP)
Signature.................
Date........... ... ...... ... ... ..
Name of Presiding Officer ... .. ... ... ... ...... ... ... ... ...... ... ... ... ...... ... ...... ...... ... ..... ...... ...... ... ...... ... ... ...
Sigrature
Date ........... ... ...... ... ... ..
99 1 Page
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