2015-2016 Residence Hall Handbook
2015-16
RESIDENTIAL
LIVING
HANDBOOK
Community Standards of Conduct
TABLE OF CONTENTS
COMMUNITY STANDARDS OF CONDUCT IN THE RESIDENCE HALLS ..... 1 HOW THE COMMUNITY STANDARDS OF CONDUCT ARE APPLIED ........... 1 1. DAMAGES AND LIABILITY .................................................................................. 2 1.1 University Liability ....................................................................................................... 2 (a) Acknowledgment of risks
(b) Loss of personal property
(c) Damages
1.2 Resident Liability.......................................................................................................... 2 (a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
Electronic Room Condition Report (ECRC)
Maintenance & Facilities requests
Repairs
Damages – mutual liability
Damages – individual liability
ERCR – move-out
Door security
Damages to public areas
Repeated/excessive damages to public areas
Reporting vandalism/public indecency
Mailboxes
2. UNIVERSITY SERVICES, PROPERTY, APPLIANCES & EQUIPMENT ........ 2 2.1 Keys ............................................................................................................................... 3 (a) Key duplication
(b) Replacement locks & keys
(c) Loaner keys
2.2 University-Provided Room Furnishings and Appliances ...................................... 3 (a) Safety
(b) Transferring furniture
(c) Cleanliness
2.3 Telephone Service..................................................................................................... 3 (a)
(b)
(c)
(d)
Collect calls
Unauthorized usage
Harassment
Tampering telephones
2.4 Vending, Laundry, and Game Equipment ............................................................... 3 (a) Damage/tampering
(b) Unauthorized usage
2.5 Weight Rooms ........................................................................................................... 4 2.6 Windows..................................................................................................................... 4 2.7 Theft .............................................................................................................................. 4 (a) University services
(b) University property
(c) Personal property
3. PERSONAL PROPERTY, APPLIANCES, AND EQUIPMENT.......................... 4 3.1 Appliances ................................................................................................................... 4 (a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
Acceptable appliances
Heating elements
Use of appliances
Banned appliances in apartments
Extension outlets
Extension cords
Multiple plugs
Appliances in specific housing units
Use in public areas
3.2 Technology Usage........................................................................................................ 5 (a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
University computing resources
Illegal downloads
Terms of use
Misuse of resources
Unauthorized services
Firewall/network services
Tampering
Network trafficking
Distribution of images
Satellite dishes
3.3 Bicycles .......................................................................................................................... 5 3.4 Room Furnishings ...................................................................................................... 5 (a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
Lofts
Loft requirements
Carpet
Waterbeds
Structural modifications
Wall/ceiling-mounted lights/fans
Common area furniture
Removal of furniture
Room Paint/Wallpaper
Window Coverings
3.5 Pets ................................................................................................................................. 6 3.6 Weight Lifting Equipment ......................................................................................... 6 4. RESIDENT PRIVACY AND BEHAVIOR ............................................................. 6 4.1 Access ............................................................................................................................ 6 (a)
(b)
(c)
(d)
Secured entrances
Right to enter premises
Search of university premises
Search and seizure of evidence
4.2 Alcohol .......................................................................................................................... 7 (a) Compliance
(b) Underage possession/consumption
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
(l)
Prohibited items
Proper identification
False identification
Supplying to underage individuals
Open containers
Group events
Common source containers
Misuse/abuse of alcohol
Games involving alcohol
Good Samaritan guide
4.3 Drugs ............................................................................................................................. 7 (a) Compliance
(b) Reporting to staff
(c) Misuse/abuse of substances
4.4 Gambling....................................................................................................................... 8 4.5 Noise .............................................................................................................................. 8 (a)
(b)
(c)
(d)
(e)
Quiet hours
Courtesy hours
Speaker/sound equipment
Speakers and windows
Yelling
4.6 Smoking and the Use of Tobacco Products ............................................................ 8 (a) Smoking – university
(b) Smoking – residence halls
4.7 Dining Services ......................................................................................................... 8 (a) Behavior
(b) Dining Equipment
(c) Carryout
4.8 Public Spaces ................................................................................................................. 8 4.9 Care of Facilities ........................................................................................................... 8 (a) Gender Designations
(b) Trash Disposal
5. GUESTS AND VISITATION .................................................................................. 9 5.1 Guest Behavior............................................................................................................. 9 (a)
(b)
(c)
(d)
(e)
(f)
Accountability of guests
Rights of roommates
Resident escorts
Appropriate gender use of restrooms
Misuse of key/identification
Identification
5.2 Guest Safety and Security ........................................................................................... 9 (a) Fire evacuation/safety procedures
(b) Host responsibilities
5.3 Overnight Guests......................................................................................................... 9 (a) Length of stay
(b) Consent to visitation
(c) Common areas
5.4 Visitation Guidelines ................................................................................................... 9 (a) Flexible guest hours
(b) Limited guest hours
(c) Restricted guest hours
6. Sales and Solicitation................................................................................................ 10 (a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
Election information
Postings/flyers
Student publications
Signs
Mail
Operating a business
Telephone solicitation
Door-to-door sales
Food delivery
Research projects
7. SAFETY ................................................................................................................... 10 7.1 911 Emergency Telephone Network ...................................................................... 10 7.2 Firearms and Weapons ............................................................................................. 10 (a)
(b)
(c)
(d)
Possession of firearms/weapons
Possession of fireworks
Obligation to report
Use of weapons
7.3 Fire Prevention ........................................................................................................... 10 (a)
(b)
(c)
(d)
(e)
(f)
Halogen bulbs/incense
Setting fires
False alarms/reporting
Evacuation procedures
Grills
Open flames
7.4 Identification .............................................................................................................. 11 7.5 Personal Safety ........................................................................................................... 11 (a)
(b)
(c)
(d)
(e)
(f)
(g)
Prohibited Items
Wall/ceiling hangings
Hazardous materials
Security alarms
Unauthorized areas
Protection of personal property
Elevator safety
7.6 Traffic Safety .............................................................................................................. 11 (a)
(b)
(c)
(d)
Traffic signs
Cruising
Nonresidents
Unauthorized areas
8. MOVE-IN, MOVE-OUT, AND BREAK PERIODS ............................................. 12 (a)
(b)
(c)
(d)
(e)
Move-in day
End of semesters
Graduating seniors
Break periods
Buckeye Village/Gateway
RESIDENTS’ RIGHTS............................................................................................... 12 RESIDENTS’ RESPONSIBILITIES ......................................................................... 12 BUCKEYE VILLAGE ADDENDUM…………………13
GATEWAY ADDENDUM…………………………….17
COMMUNITY STANDARDS OF CONDUCT IN THE RESIDENCE HALLS
We want you to look back on your time in the residence halls with memories of success—good friends, good times, and good grades.
Ohio State and University Housing have established guidelines to help students live together successfully. These rules and policies
include Community Standards of Conduct, published here; Terms and Conditions, published in its entirety in the Residence Halls
Contract; and the Code of Student Conduct, available at studentlife.osu.edu/csc, which applies to the conduct of all registered
students and registered student organizations. For purposes of this document, residence halls include on-campus rooms, suites,
apartments, Buckeye Village, and Gateway.
HOW THE COMMUNITY STANDARDS OF CONDUCT ARE APPLIED
University Housing Residence Life staff members, as well as the various governing bodies within the university, rely on Community
Standards of Conduct as a guide to help define acceptable behavior on issues related to university and resident property or resident
behavior. Residents who violate policies may be held accountable for their behavior, up to and including termination of their lease or
housing agreement in accordance with the notice and hearing procedures set forth in the Code of Student Conduct and/ or the Ohio
Revised Code 5321.031, “Termination of Student Tenant Rental Agreements.” Once an alleged violation of policy is reported, the
student(s) alleged to be involved is asked to meet with the housing director/coordinator (or assistant hall director) to discuss the
violation. During this meeting, the administrator may determine whether an individual intervention, community intervention, or
judicial hearing is warranted.
Residence hall officials may refer cases involving possible suspension or dismissal to the Office of Student Conduct. For more
information regarding the Code of Student Conduct, visit studentlife.osu.edu/csc/.
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HANDBOOK POLICIES
1. DAMAGES AND LIABILITY
1.1 University Liability
(a)
The university acknowledges, and the resident is hereby made aware, that criminal activity, personal injury, and
theft occur, and the risk exists for such future occurrences on university premises, specifically within and around
residence and dining hall facilities. Therefore, the resident agrees to assume responsibility for his or her own
personal safety and security, as well as for his or her own personal belongings.
(b) The university does not assume responsibility for any resident’s, guest’s, or other person’s loss of money or
valuables, or for the loss of or damage to property due to natural and unnatural causes (i.e., flooding, fire, etc.) or
injuries, personal or otherwise, sustained on or about the residence and dining halls premises. As stated in the
Residence Halls Contract, the university encourages students to contact local insurance carriers concerning the
availability of protection against such losses.
(c) Residents must pay charges for damages levied against them by University Housing or face university disciplinary
action.
1.2 Resident Liability
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
Upon arrival, all residents of an apartment must complete an Electronic Room Condition Report (ERCR). The
report is completed in collaboration with a housing staff member, and it documents the condition of items in the
apartment rooms. University property that is noted as damaged and that requires repair or replacement must be
listed on the report.
The student or staff member, in order to initiate repair or replace damaged objects, must complete service
requests. Service requests may be submitted online by selecting “Maintenance/Facilities Request” at the top right
of the University Housing web page (urds.osu.edu).
Maintenance and housekeeping staff members repair, replace, or adjust university equipment or property.
Residents are not permitted to do so.
All residents of an apartment are held mutually liable for damages to the apartment once occupancy is
established.
An individual resident of an apartment is solely liable for damages to the apartment when individual responsibility
for the damages can be clearly established.
Rooms or suites must be in the same condition upon resident departure as recorded in the ERCR.
Residents are responsible for locking their apartment doors. Residents can be held accountable for loss of
personal belongings or university property if their apartment doors are not properly secured. Properly secured
means the door is closed and locked.
Residents are held liable for damages to public and semipublic areas of the residence halls when individual or
group responsibility for the damages can be clearly established. Residence hall elevators are considered part of the
residence halls’ public areas. Elevator tampering includes, but is not limited to, graffiti, pushing the emergency
bell when there is no emergency, or purposely stopping the elevator by jumping or other means.
When individual or group responsibility for repeated or excessive damages to public areas of the residence halls
cannot be established, all residents of the hall are held financially liable for those damages. This policy is in
accordance with the Terms and Conditions of the Residence Halls Contract.
Residents who observe vandalism within and around University Housing and who do not report the vandalism to
a housing staff member may also be found financially or judicially liable for the damages.
Residents should check their mailboxes daily.
2. UNIVERSITY SERVICES, PROPERTY, APPLIANCES & EQUIPMENT
University services, property, appliances, and equipment are available to residents for their use while living on campus.
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2.1 Keys
University room and suite keys are issued to the assigned occupants of the rooms or suites. Residents may not lend their keys to
anyone. This includes both hard keys and electronic/ID key cards. Lost or missing keys must be reported as soon as possible to
residence hall staff. If a key should be lost, the resident will be charged $150 for a complete lock change to ensure safety and security.
(See section 15B of the Terms and Conditions of the Residence Halls Contract.)
(a)
It is a violation of state statutes and university regulations to duplicate keys to any residence hall or dining
commons area door.
(b) Residents are financially responsible for the cost of changing locks and producing keys to residence hall doors if
they do not return their residence hall keys when they check out of a residence hall.
(c) Residents who accidentally lock themselves out of their apartments may borrow keys for a limited time by
presenting their university identification at the housing office.
2.2 University-Provided Room Furnishings and Appliances
(a)
Room or suite furnishings provided by the university may be arranged in any reasonable manner that does not
endanger resident safety, with the exception that any furnishing bolted to a wall or floor must remain in its
original position.
(b) Room or suite furnishings provided by the university may not be transferred or interchanged among room, suite
or public areas. Residents may be billed for missing furniture upon checkout from the room or suite.
(c) All university-provided appliances (combination microwave/refrigerator/ freezer and dishwashers where
applicable) must be cleaned and in the same working condition upon departure as they were upon arrival.
2.3 Telephone Service
The Office of the Chief Information Officer's (CIO) Telecommunications & Networking group offers local telephone service to
residents living in undergraduate residence halls and other university-owned housing areas on the Columbus campus. In these
locations, local telephone service is optional and must be ordered for an additional fee. Local telephone service includes:
(a) A phone number that can be dialed directly from off campus and touch­tone dialing capability.
(b) Unlimited, free campus, local, and domestic long distance calling. (International calling is not included. If you
need to place international long distance calls, the Office of the CIO offers inexpensive options. These options
may be ordered at any time and are billed to the person ordering the service.)
(c) 9-1-1 access to University Police.
(d) NOTE: You need to provide your own telephone equipment.
To order local phone service and any of the available phone features, call (614) 688-HELP (4357) during business hours. You will
receive a monthly bill for the optional phone services you have requested, with several ways to pay, including online credit card
payments. When ordering local phone service, you will also need to complete a service request form. This form allows a
technician access to your room or apartment to install your phone service. Service request forms are available online as part of
the order process and at your residence hall desk or apartment rental office. Please allow approximately five (5) business days after
receipt of your phone order for service to be installed. Residents are financially responsible for vandalism, including damages to
the telephone jack. The following are prohibited:
(a)
(b)
(c)
(d)
Acceptance of collect calls placed to a residence hall room or suite telephone.
Charging calls to any university telephone number or account without proper authorization.
Placing harassing or repeatedly unwanted phone calls.
Tampering with or maliciously damaging any public telephone.
2.4 Vending, Laundry, and Game Equipment
Many residence halls are equipped with washers, dryers, ironing boards, and vending machines and may include game equipment
and DVDs that are available for the exclusive convenience of residents and their guests. You may be able to use your BuckID or
coins to operate washers, dryers, and vending machines. Please report inoperable machines or appliances to residence hall staff.
(a) Tampering with or maliciously damaging any machine or appliance is prohibited.
(b) The unauthorized use of laundry machine coin box keys or a BuckID account constitutes theft.
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2.5 Weight Rooms
Students who choose to use the residence hall weight rooms where provided do so at their own personal risk. When using the
weight equipment, it is strongly recommended that students work with a partner.
2.6 Windows
For reasons of safety and design, stops or seals on window screens may not be loosened or removed. Residents will be assessed
for the cost of window screens, stops, or seals that they damage or otherwise cause to be replaced. Nothing may hang or be
thrown from a window.
2.7 Theft
Theft, or unauthorized possession of university services, property, appliances, equipment, or personal possessions is a serious
offense—one that will be investigated and may be punished to the full extent of university policy and federal, state, and local laws and
ordinances.
(a)
Theft of university services includes, but is not limited to, the unauthorized use of university long distance
service, computer database or cable television access, and BuckID accounts or services.
(b) Theft of university property includes, but is not limited to, traffic control devices (including traffic cones and
signage).
(c) Residents may not use another’s personal property without prior authorization, including, but not limited to,
another’s access to long distance or computer database services or BuckID account.
3. PERSONAL PROPERTY, APPLIANCES, AND EQUIPMENT
Residents may bring some personal property, appliances, and equipment to campus for use in their apartments, provided that such
property, appliances, and equipment do not endanger resident safety, restrict reasonable freedom of movement within shared living
space, and do not violate the policy guidelines outlined below. These policy guidelines were developed with consideration for resident
needs and safety, as well as with consideration for the structural design of residence hall facilities.
3.1 Appliances
Residents may use some personal appliances within their rooms or suites, provided the appliances and their power cords carry
Underwriters' Laboratory approval and are in good condition. Power cords and appliances must be in good working order for
the safety of all residents and facilities.
(a)
Residents may use the following appliances in their rooms or suites: clocks, radios, stereos, televisions, fans,
personal computers, lamps, rice cookers, bread makers, and the university-provided combination microwave/
refrigerator/freezer*. (*Not provided at Buckeye Village)
(b) Residents, exercising reasonable caution, may use the following appliances in their rooms or suites: coffee
makers, hot air popcorn poppers, irons, and hair appliances.
• If the appliance has a heating element, the element must be enclosed.
• Appliances are to be used on a noncombustible surface (special pads can be purchased from local department
stores) and never on bedding, upholstery, or wood surfaces.
(c) Appliances should be attended while in use and unplugged when not in use.
(d) Residents may not use the following appliances in the residence halls: microwave ovens and refrigerators (other
than the combination microwave/refrigerator/freezer) as well as toaster ovens, hot pots, electric skillets, hot
plates electric grills, electric blankets, heating pads, space heaters, sun lamps, air conditioners, or any popcorn
popper other than a hot air popcorn popper. Residents in Buckeye Village and Gateway: please refer to the
addendum at the end of this document.
(e) An extension outlet bar equipped with a circuit breaker is the recommended extension device. Cords should
never be placed across aisles, wrapped around metal fixtures or furniture, or run through doorways or under
carpet or bedding.
(f) Residents may not use any extension cord on a permanent basis.
(g) Octopus plugs or other multiple plugs are prohibited.
4
(h) Residents living in the following facilities, and exercising reasonable caution, may use additional appliances in the
kitchen areas of their living quarters:
237 E. 17th Avenue | Neil Building | Worthington Building | Buckeye Village
Fechko House | Pomerene House | Hanley House | German House | Gateway Complex
(i)
The following additional appliances may be used in public areas only: self-contained fryers, electric skillets, and
toasters. *Students living in units with kitchens should consult with their hall director for clarification of exceptions.
3.2 Technology Usage
The Ohio State University, through University Housing, provides network connection services in the residence halls and other
university-owned housing facilities.
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
Use of this service is a privilege, and it is the responsibility of each user to utilize these services appropriately. By
connecting a host/computer to ResNet, users are bound to and required to adhere to all aspects of The Ohio
State University Policy on Responsible Use of University Computing Resources, found at
cio.osu.edu/policies/responsible_use.html, as well as any and all university, city, county, state, and federal
regulations.
University Housing cooperates with the Office of Information Technology (OIT) in the compliance of all federal
and state laws; all university rules and policies; and all applicable contracts and licenses including, but not limited
to, laws of libel, privacy, copyright, and trademark. Included in such laws, rules, policies, contracts, and licenses is
piracy or copyright infringement, as in the case of illegal downloading of music, software, etc.
In addition, users of ResNet at Ohio State are required to adhere to the following terms of acceptable use. Any
actions that are deemed a violation of these policies may result in a termination of services, and/or monetary fine,
and/or judicial or criminal sanctions.
Residents will refrain from abuse and excessive use of the finite resources and hosts connected to ResNet and the
Ohio State network. Users will also refrain from abuse and excessive use of hosts and services outside of ResNet
and Ohio State.
As the intent of ResNet is to provide residents with access to outside services, users will not attempt to run any
unauthorized services.
Residents will not attempt to circumvent the ResNet firewall or any other established network services.
Residents will not modify or tamper with any ResNet network wiring, hardware, or jacks.
Residents are responsible for all network traffic originating from their host.
Residents may not take or distribute video or still images of someone without his or her permission.
Residents may not bring or install satellite dishes in or on university and/or University Housing property.
3.3 Bicycles
Bicycles that residents bring to campus may be stored outdoors in one of the bicycle racks provided. In some halls, spaces called
“Bike Rooms” are available for indoor bicycle storage. In halls without bike rooms, bikes are not permitted in the building. Bicycles
may not be stored in individual rooms or suites.
3.4 Room Furnishings
Residents may add limited personal furnishings to their rooms or suites, provided that the furnishings neither restrict
reasonable freedom of movement within shared living space nor endanger resident safety.
(a)
A resident may choose to install a loft in his or her room or suite where permitted. Lofts are not permitted in
Lincoln Tower, Morrill Tower, or the Alumnae Scholarship Houses.
(b) Lofts constructed and/or purchased or rented must meet the following requirements:
• The top surface and all protrusions must be at least 36 inches from the ceiling.
• Lofts must be free-standing and not anchored or attached to walls, ceiling or room furnishings.
• The resident must be able to provide proof of fire retardancy. Lofts that are not pretreated for fire retardancy
must be completely coated with a class “W” fire retardant material, and proof of fire retardancy must be shown
upon request.
• The resident is solely responsible for insuring that the loft is structurally sound.
• Residents who install a loft must disassemble it before checkout and remove it from campus.
5
• Residence hall furniture must remain in the room or suite even if it is not used as part of the loft.
Housekeeping cannot store unused furniture.
(c) Residents may carpet their rooms or suites if they are not carpeted.
• Carpet may not have foam backing, and carpet padding is not permitted.
• Residents may not modify university property to accommodate carpet. They may not use double-sided or other
tape, glue, adhesive, or nails in carpet installation.
• Residents who install carpet must remove it before checkout and haul it away from campus.
• Residents are assessed for damages caused by carpets or lofts and for any special housekeeping services made
necessary by installation or removal.
(d) Waterbeds, pools of water, and water chairs are not permitted in residence halls.
(e) In personalizing rooms or suites, residents may not rewire them or otherwise modify electrical outlets, switches,
fixtures, or wall coverings.
(f) Installing wall/ceiling-mounted electrical items including, but not limited to, fans, lights, etc., is prohibited.’
(g) Residents may not move furniture from the public areas of the residence hall to their room.
(h) Room painting and wallpapering are not permitted.
(i) Resident room furnishings including room doors may not be removed.
(j) University window coverings need to be visible from the Outside. Uses of foil on window displays are not
permitted.
3.5 Pets
Residents may keep goldfish or nonhazardous tropical fish, but other types of pets and animals are not permitted in the residence
halls at any time. Remember to plan for your fish over break periods. Hazardous fish, such as piranhas, are not permitted. Aquariums
must be unplugged before you leave. The temperature of the water will fluctuate, thus putting your fish at risk. Aquariums must be
20-gallon capacity or less.
3.6 Weight Lifting Equipment
Free weights or other weight lifting equipment under 20 pounds may be used in resident rooms. Other equipment can create safety,
space, and facility concerns and is prohibited.
4. RESIDENT PRIVACY AND BEHAVIOR
4.1 Access to residence halls and apartments
The university will strive to provide a safe and secure housing for residents while respecting the residents’ rights to privacy, and every
effort is made to ensure privacy in University Housing.
(a)
To ensure a safe and secure residential environment, all exterior residence hall doors are secured with a BuckID
reader or key lock. Residents will have 24-hour access to the main residence hall doors of their hall/complex and
may have limited access to auxiliary doors during the day. Residents have the privilege to visit residence halls
other than their own (hall/complex) at limited times. The privilege to have access to residence halls may be
revoked by University Housing staff professionals for noncompliance with the Community Standards of
Conduct, Terms and Conditions published in its entirety in the Residence Halls contract, and the Code of
Student Conduct, available at sudentlife.osu.edu/csc.
(b) A designated university official has the right to enter any part of the university premises, with or without notice,
to perform reasonable custodial, maintenance, and repair services, to recover university property, to inspect for
damages or cleanliness, or in case of emergency. In University Housing, reasonable effort will be made to give a
24-hour notice before the service or inspection is performed. Please note that routine work and inspections occur
during semester breaks. A designated university official may enter and search university premises if there is
reason to believe that the premises are being used for an illegal purpose or a purpose that violates health or safety
regulations or interferes with normal university operation.
• Evidence found in such a search might be confiscated and used in disciplinary proceedings.
• In University Housing, the designated university official shall be a housing coordinator (or assistant housing
coordinator). When a housing coordinator (or assistant housing coordinator) enters and searches any residence
as provided for under this paragraph, reasonable efforts must be made to have present a resident of the room
or apartment being searched. (See the Code of Student Conduct.)
6
(c)
Law officials may enter, search, and seize evidence in accordance with applicable law.
4.2 Alcohol
The legal drinking age in Ohio is 21. The university and University Housing comply fully with all federal, state, and municipal
regulations regarding the sale, possession, and consumption of alcoholic beverages.
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
(l)
Residents and their guests may not possess alcohol, including empty containers, or consume alcohol in a manner
inconsistent with either the policies of the university or those of University Housing or in violation of the Ohio
Revised Code. Those found in violation must immediately dispose of the alcohol when requested to do so by
housing staff or other university officials.
Residents 21 years of age and older may possess and consume legal beverages in private apartments (with the
door closed) when such possession and consumption is consistent with the Ohio Revised Code
(codes.ohio.gov/orc) and the Code of Student Conduct (studentconduct.osu.edu).
Cans, bottles, cartons, and kegs may not be used as decorative items. In addition, those containers/items that
promote the excessive and/or irresponsible use of alcohol (e.g., beer bongs, funnels, etc.) are prohibited.
Individuals who bring alcoholic beverages into the apartment village must produce a driver’s license or state
identification card upon request as proof of eligibility to consume or possess alcohol. A university identification
card is not acceptable for this purpose.
Students are not permitted to be in possession of any false identification or any identification card that does not
belong to them.
Supplying alcohol to an underage person is illegal.
Open containers of alcohol and the consumption of alcohol in public areas such as corridors, lounges, study
rooms, and outdoors on University Housing property are prohibited.
Alcohol is prohibited at undergraduate group events within residence hall facilities.
Residents may not bring in or store kegs or similar containers that hold large amounts of alcohol in the residence
halls or in their rooms or suites.
The misuse (underage drinking, drinking in unauthorized areas, etc.) and the abuse of alcohol (drinking to an
extent such that one’s behavior and judgment are impaired or results in disruption of others) are prohibited,
regardless of where the alcohol was consumed. The effects of alcohol misuse and abuse include excessive noise,
interpersonal conflict, and vandalism. The individual who misuses or abuses alcohol not only negatively affects
the community but also endangers the individual resident.
To avoid the misuse and abuse of alcohol, games requiring or involving the consumption of alcohol are
prohibited in the residence halls.
The university’s “Good Samaritan” guide: In cases of intoxication and/ or alcohol poisoning, the primary
concern is the health and safety of the individual(s) involved. If an intoxicated student is in need of medical
assistance, it is the university’s priority to assist without punitive consequence. In most cases, neither the
intoxicated individual(s) nor an individual/group who assists will be subject to punitive university disciplinary
action. This does not excuse or protect those who flagrantly or repeatedly violate The Ohio State University
Code of Student Conduct and the Residence Hall Handbook in regards to alcohol. The Good Samaritan guide
applies to straightforward cases of alcohol poisoning only. If other infractions occur, such as assault or property
damage, the clause does not apply.
4.3 Drugs
The university and University Housing comply fully with all federal, state, and municipal regulations.
(a)
The use, production, manufacture, sale, distribution, and/or possession of drugs or controlled substances in
violation of federal, state, or municipal laws is prohibited by the university and is not permitted in the residence
halls.
(b) Residents are responsible for reporting the use, production, manufacture, sale, distribution, and/or possession of
illegal substances within any area of the residence halls to residential hall staff.
(c) In addition, the misuse of substances that present physical or psychological hazards to individuals is prohibited—
including prescription drugs or over-the counter medications.
7
4.4 Gambling
In accordance with the Ohio Revised Code (codes.ohio.gov) gambling in any form is not permitted within University Housing or on
university premises. Such activities include, but are not limited to, football parlays, card games involving money, lotteries, and raffles
in which a ticket must be purchased.
4.5 Noise
Residents must understand and abide by quiet and courtesy hours.
(a)
Quiet hours are times when noise from speakers, televisions, computers, and conversations must not be clearly
audible in apartments from areas such as hallways, adjoining apartments, or through open windows.
• All residence halls observe quiet hours begin at 9 p.m. Sunday through Thursday nights and at 1 a.m. Friday
and Saturday nights. Quiet hours extend until 7 a.m. daily.
(b) Courtesy hours are all other times. During courtesy hours, residents are expected to keep from unduly interfering
with anyone else’s ability to sleep, read, or study. Students who are asked to be quiet during courtesy hours are
expected to do so.
(c) The use of equipment—such as speakers, radios, amplifiers, video game equipment, car engines, or musical
instruments including car sound systems—in a manner that violates a standard of quiet conducive to study or
sleep is not permitted.
(d) Speakers may not be placed facing out of an open window.
(e) Yelling between buildings and banging on or rattling pipes in the buildings or apartments is prohibited.
4.6 Smoking and the Use of Tobacco Products
(a)
Smoking and the use of tobacco are prohibited in or on all university owned, operated, or leased property
including vehicles. Tobacco is defined as all tobacco-derived or containing products, including and not limited
to, cigarettes (e.g., clove, bidis, kreteks), electronic cigarettes, cigars and cigarillos, hookah smoked products,
pipes, and oral tobacco (e.g., spit and spitless, smokeless, chew, snuff) and nasal tobacco (e.g. snus). It also
includes any product intended to mimic tobacco products, contain tobacco flavoring, or deliver nicotine.
(b) Smoking is not permitted in the residence halls. This includes, but is not limited to, the following: student rooms,
hallways, doorways, reception areas, lobbies, lounges, restrooms, stairwells, loading docks, trash rooms, or
computer areas.
4.7 Dining Services
Dining Services has a strong commitment to providing a pleasant environment in all dining commons areas.
(a) Initiating or participating in throwing food, drinks, or eating utensils is prohibited.
(b) No dining equipment, including, not limited to serving/eating utensils and dishes, may not be carried out of the
dining commons area.
(c) Food stuffs, other than those permitted and advertised as such in the dining commons, may not be carried out.
4.8 Public Spaces
Public spaces are provided to meet academic and social needs. Sleeping is not permitted in public spaces.
4.9 Care of Facilities
Residents are expected to care for public and private spaces. This includes: disposing of trash in the receptacles provided; cleaning
any spills/messes; using furniture in the intended manner, lounge furniture cannot be removed; and using the restroom facilities
for their intended use.
(a) Restrooms must be used according to any posted gender designations.
(b) Students in the following communities must dispose of their trash in the appropriate outside dumpster:
Archer House, Buckeye Village, Hall Complex (all communities), Lane Avenue Residence Hall, Norton House,
Park-Stradley Hall, Siebert Hall, and Steeb-Smith Hall.
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5. GUESTS AND VISITATION
With appropriate consideration for safety and security issues, and consistent with the following visitation guidelines, residents may
welcome guests into their halls, rooms, or suites. In doing so, however, residents assume responsibility and may be held
accountable for their guests’ behavior. All guests must wait in the lobby area for their host and may not be unescorted in the
building at any time. Residents must also advise guests of these guidelines.
5.1 Guest Behavior
(a)
All guests must have a resident host and be accompanied by the resident host at all times. The host must inform
his or her guest(s) of applicable university and housing policies. Residents may be held accountable for their
guests’ conduct.
(b) Guests must not infringe on the rights of roommates or other residents.
(c) All guests must have resident escorts.
(d) Residents and guest may only use floor bathrooms designated for their gender. Guests must use public are
bathroom facilities if the resident hall does not have floor or suite bathrooms designated for their gender.
(e) Guests may not use a resident’s key or ID for any reason. A resident may be held responsible for knowingly
permitting a guest to use his or her ID or keycard and for any consequences arising from such use.
(f) Guests are strongly encouraged to carry a valid state ID on their person at all times. Failure to produce a valid ID
may result in their removal from the residence hall.
5.2 Guest Safety and Security
Hosts are responsible for their guests’ behavior, and guests must behave in a manner consistent with Community Standards of
Conduct, including, but not limited to, the following:
(a)
Hosts are responsible for ensuring that guests are aware of fire evacuation and safety procedures in the event of
emergency.
(b) Hosts must adhere to all specified host, escort, and guest registration guidelines for their apartments. Failure to
comply with any of these guidelines may result in revocation of a guest’s access to apartment buildings, police
intervention, and/or disciplinary action.
5.3 Overnight Guests
With the consent of all roommates, and consistent with the following overnight and visitation policies, residents may welcome
occasional overnight guests in their apartments. Cots and/or rollaway beds are available in most halls and complexes, and residents
may contact hall or complex housekeeping staff to make loan arrangements.
(a)
Guests may stay overnight only three nights in any seven-day period without prior authorization from the
housing coordinator (or assistant housing coordinator or designee). This excludes Buckeye Village.
(b) Guests may occupy housing beds only with the consent of the people to whom those beds are assigned.
(c) Guests may not sleep in lounges or on lounge furnishings.
5.4 Visitation Guidelines
All residents may declare their room off limits for visitation during certain days or hours by using the roommate agreement process.
At all other times, with the consent of all roommates and consistent with the visitation pattern for residence hall, residents may invite
guests into their rooms or suites. The visitation patterns are defined as follows:
(a) Flexible guest hours: guest hours negotiated by roommates for their own room or suite.
(b) Limited guest hours: guest hours negotiated by roommates for their own room or suite, except no guest hours
between 1 a.m. and 10 a.m. Monday through Friday.
(c) Restricted guest hours: guest hours negotiated by roommates for their own room or suite, except no guest hours
between 1 a.m. and 10 a.m. Monday through Friday, and no guest of the opposite sex permitted between 1 a.m.
and 10 a.m. daily.
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6. Sales and Solicitation
To protect resident privacy and to insure adherence to university policies, canvassing or solicitation of funds, sales,
memberships, subscriptions, or distribution of literature is prohibited unless permission is first granted in writing by Housing
Services, 350 Morrill Tower, 292-8266. University and residence hall groups are responsible for obtaining appropriate permission
for any canvassing, sales, or solicitation activities they wish to initiate in the residence halls or dining commons. This includes:
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
Approval to distribute election information, pamphlets, or literature, and permission to set up tables and
chairs in dining commons foyers or to use the dining commons foyers for any other reason.
Residents may post announcements and other publicity at the residence hall, lobby, or floor bulletin boards with
the prior permission of the hall director/coordinator or director's designee if in compliance with Residence Life
posting policy. Outside parties must go through Housing Services (292-8266).
All residence hall student publications (for example, hall government newsletters) may be distributed only within
their respective halls or complexes.
Signs may not be posted on residence halls or dining commons exterior doors, walls, or in any other
unauthorized areas.
Mail, which is to be placed in residence hall mailboxes, must be delivered by the U.S. Postal Service or by the
university's campus mail service. Delivery by any other method, or the delivery of any other materials, is not
permitted without the written permission of Housing Services.
An individual or group may not act as a vendor or sales agent or set up or operate a business enterprise of any
kind in university residence halls or dining commons, except as authorized in writing by Housing Services.
Telephone solicitation is prohibited.
All door-to-door sales or solicitations are prohibited.
Food delivered to a residence hall must first be ordered by a resident. Residents who order food must accept
delivery in their residence hall lobby.
Individuals or groups who wish to distribute questionnaires or undertake other research projects involving
residents or staff, must contact University Housing, Neilwood Gables, 190 W. Woodruff Avenue, for written
permission. Authorization requires a written proposal submitted at least two weeks before the project begins.
7. SAFETY
7.1 911 Emergency Telephone Network
Dialing 911 in a non-emergency situation is prohibited by the university and by law. University Police may be contacted in a nonemergency by dialing 292-2121. Use 911 when immediate assistance is required for medical emergencies and to reports all fires.
7.2 Firearms and Weapons
(a)
Possession and/or use of any type of firearm or other weapon is not permitted in or around University Housing.
This includes, but is not limited to, guns, chemical and dry ice bombs, explosives, bows and arrows, darts,
fireworks, knives, paint guns, BB guns, pellet guns, air-soft guns, tasers/stun-guns, nightsticks, sling shots, and
martial arts implements. This prohibition includes persons in possession of a concealed firearms permit.
(b) The use and/or possession of fireworks, including smoke bombs or explosive devices of any type, is not
permitted in or around University Housing and is prohibited by the Ohio Revised Code.
(c) Residents must report the unlawful possession, use, or storage of firearms, weapons, or explosives to housing
staff.
(d) Use or misuse of weapons, devices, or substances in a manner that causes or threatens serious harm to the safety
or security of others is prohibited.
7.3 Fire Prevention
Each residence hall adheres to the specific regulations concerning fire prevention and safety that are mandated by the Ohio Fire Code.
Violations of these regulations are violations of state law and are prohibited.
(a) Residents, in addition to Fire Code stipulations, are prohibited from the use of halogen bulbs and incense.
(b) Setting fires inside or outside University Housing is prohibited and is punishable under the Ohio Fire Code. This
includes, but is not limited to, igniting bulletin boards, wall coverings, trash containers, and door decorations. The
police will be involved in investigating all fire incidents.
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(c)
Pulling a fire alarm or falsely reporting an emergency to the police or fire department is prohibited and is
punishable under the Ohio Fire Code.
• Residents of a room or suite may be charged for unnecessary fire safety visits when it is determined that the
smoke detector in an individual room was intentionally or negligently activated.
• The unauthorized use, tampering, or damage to emergency or safety equipment, including, but not limited to,
smoke detectors, fire extinguishers, building fire hose connections, and sprinkler systems is prohibited and is
punishable under the Ohio Fire Code.
(d) Obstructing or disobeying emergency evacuation procedures or drills is prohibited and is punishable under the
Ohio Fire Code. If the fire alarm bells are ringing in a building, residents must evacuate the building.
(e) The Department of Public Safety Fire Prevention prohibits the use of gas or charcoal grills on campus. Propane
grills may be used only when beyond 25 feet from any building and/or window.
(f) Using items such as candles, incense, torches, or any item with an open flame, which, by nature of their use, may
be left unattended, poses a fire hazard and therefore is not permitted in apartments, whether indoors or
outdoors.
7.4 Identification
Resident identity is established by the university photo identification card (BuckID). For safety reasons, residents must identify
themselves and produce a university identification card when it is requested by housing staff or by other university officials. Failure to
produce identification when requested may result in removal from housing facilities and/or police intervention. University
identification cards may not be borrowed or loaned.
7.5 Personal Safety
Behavior that endangers personal safety within the residence halls is not permitted.
(a)
Objects such as, but not limited to, firecrackers, Frisbees, balls, water hoses, and containers of water are not to be
discharged or thrown in the hallways, in student apartments, in public areas, in parking lots, or from windows.
Water or shaving cream fights, as well as any sports in hallways, including in-line skating, skateboarding, or
similar behavior that endangers resident safety or university property is not permitted in the residence halls or in
the areas around or between University Housing.
(b) Paper, fishnets, parachutes, flags, drapes, tapestries, or other combustible items must not be hung from or
attached to room ceilings; they constitute a fire hazard.
(c) Storage and use of hazardous chemicals and materials are strictly prohibited other than common household
cleaning materials in consumer quantities. Other exceptions, such as therapeutic drugs and medical gases, may
apply and must be approved through the Office of Student Life Risk and Emergency Management.
(d) Using doors with security alarms is prohibited except during emergency evacuation. Because they prevent the
spread of smoke and fire, fire doors or locked doors may never be propped open.
(e) Residents are not allowed in unauthorized areas within the residence or dining facilities. Such areas include, but
are not limited to, any place that is officially closed, any place restricted to designated persons only, or any place
where the safety and welfare of the residents could be endangered.
(f) Residents should protect personal property by using the various services provided by Student Life. (See
studentlife.osu.edu/safety.)
(g) Residents should visit the following websites providing helpful information on elevator safety:
eesg.org/associatedcontent/article/27417/elevatorsaftey
7.6 Traffic Safety
Traffic and parking on university grounds are regulated by university rules, regulations, and state laws that are enforced by University
Police. The speed limit on University Housing property is 15 mph.
(a) All persons, vehicles—especially bicycles—and pedestrians must follow all posted traffic signs.
(b) Residents and nonresidents are discouraged from traveling in circuitous fashion on campus roads and parking
lots. Repeated offenders can and will be cited with cruising and disallowed from parking privileges. Cruising
and/or circuitous traveling is defined by two or more passes through campus housing in any given hour.
(c) Nonresidents who fail to comply with any traffic and parking regulations may be disallowed from further visits to
the apartment village.
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(d) Driving on unpaved areas, service roads, or areas designated for foot traffic will result in the loss of driving
privileges on campus.
7.7 Self-Care
Residents must engage in self-care, including appropriate personal hygiene and management of medical conditions, so as not to
unduly compromise the health and safety of the residence hall community. Residents who are unable to engage in self-care without
assistance should collaborate with the appropriate office including Office for Disability Services, Counseling & Consultation Service
or the Student Health Service.
8. MOVE-IN, MOVE-OUT, AND BREAK PERIODS
(a) The resident can move his or her belongings into his or her residence hall on move-in day.
(b) At the end of each semester, the resident should vacate the residence hall within 24 hours after his or her last
exam. If the resident cannot vacate the residence hall, he or she must obtain prior permission from the Housing
Services Office to remain later.
(c) Graduating seniors are permitted to stay in the residence halls until graduation day.
(d) During break periods, residents in non-academic-year housing are not permitted access to the residence halls, per
the Terms and Conditions of their contract.
(e) Buckeye Village and Gateway residents should refer to the Terms and Conditions.
RESIDENTS’ RIGHTS
As members of the residential community, you have the right to expect the following:
• The ability to sleep, read and study, free from undue interference, unreasonable noise, and other distractions.
• A clean living environment.
• Freedom from harassment, including sexual harassment, as well as threats of intimidation and physical or emotional
harm. This includes acts of ethnic or racial intimidation, hazing, or harassment for reasons of race, religion, gender,
gender identity or expression, sexual orientation, age, disability, or veteran status.
• Assistance and support from housing staff.
RESIDENTS’ RESPONSIBILITIES
As members of the residential community, you have the responsibility to:
• Help maintain an environment conducive to academic pursuit.
• Treat fellow residents and housing staff with respect, consideration, and cooperation.
• Accord every resident personal dignity and report incidents of racial or other discrimination or harassment to housing
staff.
• Understand and comply with all university and housing policies and regulations.
• Resolve personal and community issues in a calm and diplomatic manner.
• Take action by addressing any situation with a housing staff member or a fellow resident (if you feel comfortable) when it
interferes with your rights or the rights of others.
• Exercise an individual commitment to personal and community security.
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BUCKEYE VILLAGE ADDENDUM
Alterations
To prevent damage to the apartments, alteration or permanent installations to the building or rooms is not permitted. Such alterations
include installation of paneling, wallpaper, corkboards, screen doors, satellite dishes, etc. In addition to the previsions provided for
Fire Prevention (7.3) above, live trees are prohibited in Buckeye Village apartments.
Appliances
Both safety and conservation of energy are important considerations in Buckeye Village. To promote a safe environment, all
appliances used in residents’ rooms must be approved for use by Underwriters’ Laboratory, a not-for profit safety, testing, and
certification organization (a safety label will be visible somewhere on the product). No additional air conditioners or full window fans
may be installed. Residents using humidifiers must not set the humidity level too high as this promotes the growth of mildew.
Bathroom Fan
The bathroom fan must be kept connected in order to properly ventilate the bathroom. To avoid the possibly disturbing fan noise at
night when the bathroom light is turned on, you may want to install a night light in the bathroom. If a fan is disconnected, there is a
$25 charge to reinstall this fan.
Bicycles
Bicycles should be parked in the bicycle racks provided in each court parking lot. Residents MAY NOT chain bicycles in breezeways,
balconies, or to trees. Chaining bicycles to balconies presents a safety hazard and blocks access to apartments should emergency
equipment be needed. Bicycles chained to breezeways, balconies, and trees will be removed by work crews without notice. Residents
in two-bedroom apartments with concrete back patios may keep bikes in this area, provided the apartment entrance is not blocked.
Clotheslines
Clotheslines are not permitted at Buckeye Village.
Community Center
The Buckeye Community Center is available for the use and enjoyment of our residents from 8 am – midnight; access can be gained
using your BuckID via the front door. Please note that from 8 a.m.- 5 p.m., the Community Center is used for a number of business
purposes, and we ask for mutual respect among visitors and guests during that time. Because of high traffic volume, residents need to
be responsible for the security of their belongings.
Gardening
Residents may plant ornamental flowers adjacent to the building between the shrubbery bed and the edge of the lawn. Fences and
raised borders should not be used because they may interfere with grounds-keeping activities. Residents’ flower beds should enhance
the appearance of the Village and, therefore, should be well maintained. The flower bed area should not extend beyond 36” from the
apartment wall. It is the resident’s responsibility to keep the flower beds weeded and clean. No vines of any kind should be grown
near or around apartments, as they may damage the brick. These may be removed at the discretion of Buckeye Village management.
Fruit and vegetable plants may only be planted in the Buckeye Village garden plot. Vegetables may not be grown beside or around
apartments because they attract pests and rodents. Garden plots are available each spring to residents on a first-come first-served
basis. The plots are located on the west side of the Village immediately in front of the OSU Child Care Center.
Generally, the garden opens in May. There is a deposit for the plot as well as required community service and the autumn clearing of
the garden.
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The activities of the garden and rules governing it are organized with the help of the garden committee. Any Buckeye Village resident
may participate on the committee.
Grounds Keeping
Items that are found in shrub beds will be removed without notice to prevent damage to the shrubbery. Residents may post
announcements or flyers in the laundry room of the BVCC. Posting on trees, mailboxes or buildings is prohibited. Anything posted in
these areas will be removed.
Public Spaces
No personal items are permitted in public spaces, including but not limited to: grassy areas, yards, parks, stairwells, breezethroughs,
Buckeye Village Community Center, Old Reception Center, parking lots, sidewalks, and/or trees. Any items left in these areas may be
disposed of by OSU staff.
Keys
If a key should be lost, the resident will be charged $150 for a complete lock change to ensure safety and security. When the office is
closed, residents who have locked themselves out should contact the Buckeye Village staff member on call at 614-301-6906.
Laundry Facilities
The laundry equipment is intended for use by Buckeye Village residents only. Please do not prop doors open. If ventilation is needed,
the windows may be lifted, but not the screens. For security reasons, please close and lock the windows when you leave. Access to
the laundry room is available 24/7 using your BuckID.
Mail
Upon check-in each apartment is assigned one mailbox in a postal station. Also located at the postal stations are large parcel bins. If
you receive a package, the mail carrier will leave a key in your mail box to open the parcel bin. After retrieving your package, please
leave the key inside the parcel bin and shut the door, which locks automatically.
U.S. mail is delivered directly to postal stations located in each court. Please do not use the Village office address, as we are not able to
accept mail or deliveries of any kind.
Although Buckeye Village is part of the university, the campus mail service is not able to deliver pieces of university mail to home
addresses. Please advise campus personnel that personal correspondence must be mailed through U.S. mail and not through the
university mail system.
Unwanted bulk-rate mail should be disposed of with your trash. Do not leave unwanted mail in mailbox areas as it is likely to be
blown around the grounds.
Office Hours
The Buckeye Village Office is open seven days a week from 8 a.m. to midnight, including university holidays and semester breaks.
Pools
No pools of any kind are allowed anywhere in Buckeye Village, including children’s pools.
Shopping Carts
It is unlawful to remove shopping carts from the shopping center across the street from Buckeye Village. Do not carry groceries and
packages from the shopping center to Buckeye Village in these carts. In addition to the risk of legal action, bringing shopping carts
into the Village area poses a safety hazard for children who may play with the carts.
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Storage
Some residents have an assigned storage area in a building basement and is responsible for securing the storage area with his/her own
lock. To prevent unused storage areas from becoming “trash areas”, we ask that residents secure their storage area regardless of
whether or not it is being used. Each resident may store only in the bin assigned to his or her family. If a storage area is left unsecured
and used as a trash area, the resident assigned to that storage bin will be responsible for cleaning the area or may be charged for the
cost if Buckeye Village personnel clean the area. If someone else is occupying your storage area, please contact the Buckeye Village
Office.
•
•
•
•
•
•
•
•
Residents with storage units are permitted to use only the storage area assigned to them. Storing item(s) in any
other area is not permitted and will result in the disposal or donation of items/property by OSU staff.
Residents are responsible for removing all items from the storage area and apartment prior to check-out. Any
items left in the storage unit and/or apartment, once the resident has checked-out from Buckeye Village, will be
considered abandoned and will be disposed of and/or donated without notice.
Do not store combustible or flammable material in the storage area. This presents a serious safety hazard to all
who live in the building.
Any items left outside storage areas (in the hallway) will be assumed to be abandoned and will be disposed of by
OSU staff.
For the safety of all residents who use a particular storage basement, please report any burned out or nonworking light bulbs and inoperable doors, mold, and/or pests to the Village office.
Please check your storage area regularly. Valuables are stored at your own risk.
Storage of items outside of apartments is limited to barbeque grills, lawn/patio furniture (nothing upholstered or
wooden), one shoe rack per family, and a reasonable amount of children’s toys. Items which can be stored inside
should be stored in apartments or in the basement storage area. If you have a question about an item, please ask a
manager.
Basement storage areas are susceptible to flooding. It is your responsibility to protect all stored items.
Subletting
Subletting is not permitted at Buckeye Village.
Trash
Trash areas are provided in each court parking lot for residents’ use. When disposing of garbage, please put trash in the dumpster and
replace the lid. Never leave garbage sitting outside the dumpsters. Exposed garbage attracts insects, mice, rats, and other vermin,
which present a serious health hazard to everyone. It is vitally important that all residents dispose of their trash properly to ensure
everyone’s health and safety.
The city of Columbus typically empties the trash dumpsters in each court every week.
Buckeye Village encourages residents to recycle and provides a centralized location for residents to drop off their recyclables. For a
complete list of all items that can be recycled please visit fod.osu.edu/recycling
Utilities
Cable Television
All apartments are wired for cable television. If you wish to subscribe for this service or receive more information, contact
the Office of Chief Information Officer (OCIO) at 614-688-HELP or ocio.osu.edu. If you subscribe, your monthly charge
will be billed to you directly. Satellite dishes and/or modifications to any building, apartment or property are expressly
prohibited.
Electricity
Electricity is supplied through American Electric Power (AEP), reachable via phone at 1-800-672-2231 or online at
aepohio.com.
University Telephone Service
Buckeye Village residents may arrange for their own private telephone service by contacting the Office of the Chief
Information Officer (OCIO) directly at 614-688-4357. All apartments are wired for telephone service to ensure easy
15
installation. Any questions regarding private phone service, installation charges, monthly billing rate, etc. should be directed
to OCIO.
For repair service, contact OCIO at 614-688-4357 and report your name, address, phone number and the nature of the
problem. You also need to complete a request form in the Village office to authorize the service worker’s entry to your
apartment.
When you move out of Buckeye Village or transfer to a new apartment, remember to notify OCIO. If you do not contact
OCIO prior to moving you will be charged.
Making harassing calls, rewiring, placing attachments, or attaching unauthorized wires or devices on a telephone are
prohibited for all residents.
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GATEWAY ADDENDUM
South Campus Gateway-Building Overview
South Campus Gateway Buildings
The Gateway residences are is comprised of four different apartment/townhouse buildings within the South Campus
Gateway development:
(a)
(b)
(c)
(d)
A Building: apartments are located at 1595 N. High Street
B Building: apartments are located at 1620 N. High Street
FNorth: townhouses are on E. 11th Avenue
FSouth: townhouses are on E. 9th Avenue
Gateway residences are part of University Housing and all residents are to abide by the Residential Living Handbook which
outlines community standards for conduct. Gateway is staffed with Resident Advisors (RAs) and Staff Assistants (SAs) for
community wellbeing.
Check-in Procedures
Initial Check-in Appointment
It is the responsibility of the resident to know and attend their initial on-site check-in appointment with University Housing.
Due to limited parking, failure to attend in person may result in the move-in time being adjusted to another available
timeslot.
Temporary Parking and Loading
Temporary parking on the loading pads located behind buildings A and B requires a two-hour parking pass, made available
during the initial check-in meeting.
Secondary Identification Information Requirement
Upon check-in, Gateway residents are to have an activated Buck-ID and to provide secondary identification information.
This information will be used by Gateway Security dispatch to verify a resident’s identity in lockout situations. For
international students who have not attended Orientation yet, an active BuckID must be presented to the Gateway front
desk within 48 hours of arrival.
Emergency Contact Information
Gateway residents are to provide an emergency phone number to University Housing, upon check-in, to be used for
emergency notifications only.
Email Address and Communication
All notices and residential correspondence from University Housing will be delivered via email. It is the responsibility of the
resident to make sure University Housing has your correct email address.
24-7 Security Desk
Gateway’s 24/7 desk is managed by the Gateway Security team. It is located on the ground floor of the South Campus
Gateway garage. To report lockouts, proximity card issues, excessive noise, other nuisances, or to contact your on-call
ResLife staff you may call the security desk at (614) 247-5936 or visit their front desk location.
Lock Outs
Gateway Security Desk (614) 247-5936
Residents are to contact Gateway Security if they become locked out of their apartment. Residents have to prove their
identity to be let back into the apartment by Gateway Security. Accepted forms of identification verification are BuckID,
state-issued driver’s license/identification card or previously provided secondary identification information.
Lost Keys / Access Card Fees
Residents are responsible for the paying charges if they lose their keys or proximity cards. In addition to standard university
lock change fees, residents will be billed for lost access cards and mailbox keys. If keys are lost within the elevator shaft,
fees will be determined by the service provider
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Locks may NOT be changed or added without prior written permission of University Housing. Locks and the appropriate
keys, and/or chains added must be left in place upon vacating the premises. All keys must be returned to University
Housing upon termination of occupancy or University Housing may impose a reasonable charge.
Electronic Room Condition Report (eRCR) Report
It is the resident’s responsibility to obtain and fill out their electronic Room Condition Report (eRCR), emailed within two
weeks of move-in, to record the initial condition of the assigned apartment.
Reporting Problems
Maintenance: Please file an electronic service request at http://www.fod.osu.edu/s2f/ for apartment or public area service
needs.
Emergency Maintenance Issues: To report emergency maintenance issues, such as flooding, electrical outages, water
outages, elevator outages/entrapments, broken locks and loss of heat or hot water please call (614) 292-HELP.
Parking Garage Issues: To request a resident parking pass or to report issues with garage parking passes, elevators,
cleanliness, or pay booths please contact CampusParc at (614) 688-0000 or visit their website at
http://www.campusparc.com/
Billing/Check-in: Please contact our on-site University Housing contract manager, Matthew Gaul, for all billing or checkin concerns.
Pest Control: It is the resident’s responsibility to report pest issues, in a timely manner, to our service team at (614) 292HELP
Community Concerns: Please contact your assigned SA or RA for all community and wellness concerns. If these
concerns are not being addressed in a satisfactory manner, you may also contact your Graduate Apartment Manager,
Rebecca Kemper, at [email protected]
Noise/On-call ResLife Staff: To contact ResLife staff for noise, behavioral concerns, or emergency needs please visit
your assigned SA/RA or call the Gateway Security desk at (614) 247-5936.
Roommate Agreement Forms: Residents will have the opportunity to complete a roommate agreement form mediated
by their assigned SA/RA at the beginning of their residency. Residents may also request additional meetings to amend the
original roommate agreement.
Immediate Safety/Security Concerns: Contact the Gateway Security office to report suspicious behavior or accidental
fire alarms at (614) 247-5936.
Furnishings: Painting and wall-papering of the premises is prohibited. No satellites, radio wires, television or other aerials
or any other objects shall be attached to the roof or exterior of any building.
Community Standards
Balconies
Community members are expected to maintain reasonable levels of noise and behave in accordance with the Residential
Living Handbook on their balconies. Yelling, hanging off of railings, and throwing items are not permitted on
apartment/townhouse balconies. Storing of items on balconies is prohibited.
Additionally, lights, garlands, signs, flags, or other materials are not to be hung, wrapped or displayed off of the exterior
balconies.
Bicycles
Bicycles can be stored 24/7 in the Gateway garage. Please see the security office located on the ground floor of the
Gateway garage to register your bike. Unregistered bikes will be cut and removed after 24
hours in the garage. Bicycles stored on bike racks outside the garage will be cut and removed after 12 hours.
Bicycles are not to be stored inside the buildings, including public areas. All found bikes will be removed from the
premises.
Building Access
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Gateway residents have proximity card access to their assigned building front door. All Gateway residents may access A
building Monday - Friday from 8 am to 8 pm.
FNorth residents have access to B building amenities and FSouth residents have access to A building amenities. Courtesy Hours
All resident halls observe quiet hours beginning at 9 p.m. Sunday through Thursday nights and after 1 a.m. Friday and
Saturday nights. Quiet hours extend until 7 a.m. daily.
Enrollment
Gateway is a residential community. As such, full-time enrollment is required to maintain one’s lease with University
Housing. Please contact University Housing Leasing office for needed exceptions. Post-graduation law students may opt
to remain in their apartment over the summer in preparation for the bar exam.
Guest Entry
A and B Buildings: From the directory in the vestibule, your guest will dial the four digit number next to your name. It
will dial the phone in your apartment and after you answer, dial 6 and it will open the secured door for your guest. Please
DO NOT open the door for just anyone unless you know who that person is. From your television you can view the
individual calling your apartment from channel 20 at B Building (1620 N. High) & channel 21 at A building (1595 N.
High Street).
FNorth and FSouth: Guests are to use exterior doorbells.
Residents may be held accountable for the behavior of their invited guests. Please refer to the Residential Living Handbook
section on guests and visitation for a comprehensive list of University Housing guest policies.
Unauthorized Access
Unauthorized access to roofs, trash, equipment, maintenance or any other restricted area is strictly prohibited and may be
considered grounds for trespassing.
Obstruction
The driveways, sidewalks, courts, entry passages, stairs and halls shall not be obstructed, used for bicycles, motorcycles or
other vehicles or any purpose other than ingress and egress.
Fitness Rooms
There are two fitness rooms available within the Gateway residences; one fitness room is located within A building and the
other is located within B Building.
A Building: fitness room is located on the 2nd floor right off the elevator.
B Building: fitness room is located on the 2nd floor; left out of the elevator, left side as you turn the corner.
FNorth/FSouth residents have assigned 24-hour access to their building’s assigned fitness room.
•
•
FNorth residents are assigned to the A building fitness room
FSouth residents are assigned to the B building fitness room
Please refer to the Residential Living Handbook sections on weight rooms for a comprehensive list of University Housing’s
workout room policies.
Public Spaces
Reading/Workout Rooms: All furniture, appliances, equipment, supplies and decorations are to remain in their
designated public spaces for the enjoyment of all residents. Residents are not allowed to consume alcoholic beverages in
public areas. Please refer to the Residential Living Handbook sections on UH property theft for a comprehensive list of
public space furnishing policies.
Lobbies: Lobby monitors are not to be tampered with, destroyed, or taken off the wall.
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Check-out
Residents are responsible for vacating their assigned room and returning all keys upon their assigned move-out date.
Residents are to see their assigned SA/RA to schedule an exit walk-through of their room before departing. Rooms must be
in the same condition upon resident departure as recorded in the eRCR. Residents are to schedule a time with the leasing
coordinator, Matt Gaul, to return their issued keys and proximity card.
Apartment/Townhouse Standards
Apartment Phone
Gateway apartments are equipped with a land line phone and will be active upon move in and include a basic phone line
with a university number from the Office of Information Technology (OIT) that should have been provided at the time of
move-in. Residents will have unlimited local and campus service, calling 9-1-1 access and touchtone dialing. Residents will
need to provide their own phone equipment. Dialing and feature instructions and more details about these standard
phone services are available at units.osu.edu/gateway/index.php or by calling OIT at 614-688-HELP. When calling
any campus numbers, press the last 5 digits of the phone number. When calling local off campus numbers dial 9 + 7 digit
phone number. When calling another resident, dial the last 5 digits of the phone number.
Appliances, Alarms & Utilities
Monthly Utility Fee
A utility fee is included within each month’s rent to cover water usage. All other utilities are included in the monthly
University Housing fees.
Carbon Monoxide Detector/Alarms
FNorth and FSouth apartments are equipped with carbon monoxide alarms. These alarms detect the presence of dangerous
levels of carbon monoxide. If this alarm goes off, evacuate the apartment immediately and call 9-1-1.
Fire Detector/Alarms
All apartments are equipped with fire detectors. If you accidently set off the alarm, please call Gateway Security at (614)
247-5936 so that they may alert the fire department dispatcher to the false alarm.
Tampering, disabling or covering apartment fire detectors is strictly prohibited.
AC Thermostat / Furnace
When using heat or air conditioning, the thermostat should be on the Auto setting, not Fan.
Dishwasher
When placing dishes on the bottom rack, please do not place them in the center, as this causes the spray arm to stick and
burns out the motor.
Washer/Dryer
Each apartment is provided with an economy-sized, standup washer/dryer appliance. Do not overload the washer. The
dryer lint filter, located on the back wall on the stackable washer/dryer, must be cleaned each time you use the dryer.
Door Area and Door Decorations
Nothing shall be left outside the premises (doormats, shoes, etc.). Nothing shall be hung on door entrances to the
premises. FNorth/FSouth apartments are permitted doormats as entrances are at street level.
Mailboxes and Packages
A and B Buildings: Mailboxes are located in the mailroom, next to the elevators.
FNorth/FSouth Buildings: Exterior mailbox units are located outside of FNorth and FSouth buildings.
FNorth
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Unit #
Mailbox #
Apt 43
1
FSouth
Unit #
Apt 42
Mailbox #
12
Apt 45
2
Apt 44
13
Apt 47
3
Apt 46
11
Apt 49
5
Apt 48
10
Apt 51
4
Apt 50
8
Apt 55
6
Apt 52
9
Apt 57
7
Apt 54
7
Apt 59
9
Apt 56
6
Apt 61
8
Apt 60
4
Apt 65
10
Apt 62
5
Apt 67
11
Apt 64
3
Apt 69
13
Apt 66
2
Apt 71
12
Apt 68
1
Packages may be delivered directly to the Gateway main desk at 1595 N. High and may be retrieved between 10am and 6
pm. It is the responsibility of the resident to know when their package is to arrive and to have the correct mailing address
provided to their courier. The University is not liable for stolen, lost or incorrectly delivered mail.
Writing Your Address (by Gateway Building)
A Building
B Building
Resident’s Full Name
Resident’s Full Name
1595 N. High St
1620 N. High St.
Apartment #
Apartment #
Columbus, OH 43201
Columbus, OH 43201
FSouth
FNorth
Resident’s Full Name
Resident’s Full Name
Apartment # E. 9th Avenue
Apartment E. 11th Avenue
Columbus, OH 43201
Columbus, OH 43201
Parking & Loading Zones
Long-term Gateway Garage Parking: To request a resident parking pass or to report issues with garage parking passes,
elevators, cleanliness, or pay booths please contact CampusParc at (614) 688-0000 or visit their website at
http://www.campusparc.com/
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A & B building Loading Zones: Please call Gateway Security at (614) 247-5936 to park your car on the paved loading
dock areas in the rear of A and B buildings. Please provide Gateway Security with the make of car and license plate number.
You may ask Gateway Security to unlock the rear loading doors to A and B building as well. Resident proximity cards do
not have access to the rear doors.
Move-in parking in these loading areas requires a parking pass, made available during the initial check-in meeting.
Storage Units
Nothing shall be left outside of storage units. All left-out items will be tagged and removed by security within 72 hours.
Trash
A and B Buildings: All trash is to be bagged, in trash bags not exceeding 12 gallons, and thrown down the trash room
chutes on your floor’s trash day, in order to prevent clogged chutes. Trash is not to be left on the trash room floor.
•
•
•
•
Floor 5: Monday
Floor 4: Thursday
Floor 3: Tuesday
Floor 2: Wednesday
Furniture, appliances, and combustibles are not to be thrown down the chutes. The Gateway is part of a Smoke-Free Ohio
State campus. Smoking is strictly prohibited.
FNorth/FSouth: Exterior trash rooms are located off of Pearl Alley and behind the FSouth building. All trash is to be
bagged and thrown in the trash room dumpster.
Reassignments
University Housing reserves the right to allow for room reassignments. Residents may petition for a change of room after
the 4th week of occupancy with University Housing Contracting Office. Residents requesting a room reassignment will be
billed a $50 transfer fee.
Subletting and Guest Policies
Subletting is not permitted at Gateway.
Windows
Use of foil and other unsightly materials, including but not limited to neon or flashing signs, advertising, campaign signs,
cans or bottles, etc, in front of or over windows is strictly prohibited. Windows and doors shall not be obstructed. If the
resident installs drapery over the blinds, any damage will be repaired at the resident’s expense. Residents are responsible for
damage caused by keeping the windows open during inclement weather.
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