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Microsoft
®
OFFICE 2010
POST-ADVANCED
Gary B. Shelly
Misty E. Vermaat
Contributing Authors
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Steven M. Freund
Mary Z. Last
Mali B. Jones
Philip J. Pratt
Susan L. Sebok
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Microsoft Office 2010: Post-Advanced
Gary B. Shelly, Misty E. Vermaat
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We dedicate this book to the memory of James S. Quasney (1940 – 2009), who for 18 years co-authored
numerous books with Tom Cashman and Gary Shelly and provided extraordinary leadership to the Shelly
Cashman Series editorial team. As series editor, Jim skillfully coordinated, organized, and managed the
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devotion to our team and eternal contributions to our series.
The Shelly Cashman Series Team
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®
Microsoft
®
OFFICE 2010
POST-ADVANCED
Contents
Preface
xiii
Microsoft
Word 2010
CHAPTER EIGHT
Using Document Collaboration and
Integration Tools
Objectives
Introduction
Project — Memo with Chart
Overview
Reviewing a Document
To Insert a Comment
To Reply to a Comment
To Customize the Status Bar
To Enable Tracked Changes
To Track Changes
To Use the Reviewing Pane
Reviewing Tracked Changes and Comments
To View Comments and Delete a Comment
To Delete All Comments
To Review Tracked Changes
Changing Tracking Options
To Compare Documents
To Combine Revisions from Multiple Authors
To Show Tracked Changes and Comments
by a Single Reviewer
Charting a Word Table Using Microsoft Graph
To Chart a Table Using Graph
To Graph by Column Using Graph
To Move Legend Placement in a Chart Using Graph
To Resize a Chart
To Change the Chart Type Using Graph
To Format Text in the Chart Area Using Graph
To Format an Axis Using Graph
To Quit Graph and Return to Word
Linking an Excel Worksheet to a Word Document
Excel Basics
To Link an Excel Worksheet in a Word Document
To Break a Link
Charting a Word Table Using Office 2010 Chart Tools
To Chart a Table Using Office Chart Tools
To Move the Legend Placement Using Office
Chart Tools
WD 473
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WD 487
WD 487
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WD 491
WD 493
WD 496
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WD 498
WD 499
WD 500
WD 500
WD 501
WD 502
WD 502
WD 503
WD 504
WD 506
WD 507
WD 509
WD 511
WD 511
WD 514
To Add an Outline to a Chart Using Office
Chart Tools
To Format an Axis Using Office Chart Tools
To View and Scroll through Documents
Side by Side
Creating a Blog Post
To Create a Blank Document for a Blog Post
To Insert a Quick Table
To Insert a Category
To Publish a Blog Post
To Display a Blog Web Page in a Web
Browser Window
Chapter Summary
Learn It Online
Apply Your Knowledge
Extend Your Knowledge
Make It Right
In the Lab
Cases and Places
WD 515
WD 516
WD 517
WD 520
WD 521
WD 523
WD 524
WD 525
WD 526
WD 527
WD 528
WD 528
WD 530
WD 531
WD 532
WD 535
CHAPTER NINE
Creating a Reference Document with
a Table of Contents and an Index
Objectives
Introduction
Project — Reference Document
Overview
Preparing a Document to Be Included in
a Reference Document
To Insert a Screenshot
To Add a Caption
Caption Numbers
To Create a Cross-Reference
To Use the Select Browse Object Menu
To Mark an Index Entry
Building Blocks
To Sort Building Blocks and Insert a Sidebar
Text Box Building Block Using the
Building Blocks Organizer
To Link Text Boxes
To Compress Pictures
To Change the Symbol Format
in a Bulleted List
WD 537
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WD 558
iii
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Licensed to: CengageBrain User
iv Contents
Microsoft Office 2010 Post-Advanced
Working with a Master Document
Outlines
To Add Entries in Outline View
To Show First Line Only
To Insert a Subdocument
Master Documents and Subdocuments
To Exit Outline View
Organizing a Reference Document
To Insert a Cover Page
To Change a Picture
To Adjust Vertical Alignment on a Page
To Insert a Blank Page
To Create a Table of Contents
To Update Page Numbers in a Table of Contents
To Find a Format
To Update the Entire Table of Contents
To Change the Format of a Table of Contents
To Use the Navigation Pane to Go to
a Heading in a Document
To Create a Table of Figures
To Edit a Caption and Update the Table of Figures
To Build an Index
To Update an Index
Table of Authorities
To Create Alternating Footers Using a Footer
Building Block
To Insert a Date in a Footer
To Set a Gutter Margin
To Switch to Draft View
To Add a Bookmark
Chapter Summary
Learn It Online
Apply Your Knowledge
Extend Your Knowledge
Make It Right
In the Lab
Cases and Places
WD 561
WD 561
WD 561
WD 563
WD 564
WD 565
WD 566
WD 567
WD 567
WD 569
WD 571
WD 572
WD 573
WD 575
WD 575
WD 578
WD 579
WD 580
WD 581
WD 582
WD 583
WD 586
WD 586
WD 587
WD 588
WD 590
WD 591
WD 592
WD 594
WD 595
WD 596
WD 597
WD 598
WD 600
WD 606
CHAPTER TEN
Creating a Template for an Online Form
Objectives
Introduction
Project — Online Form
Overview
Saving a Document as a Template
To Save a Document as a Template
Changing Document Settings
To Zoom Page Width
To Change Paper Size
Enter Content in the Online Form
To Use a Table to Control Layout
Content Controls
To Show the Developer Tab
To Insert a Plain Text Content Control
To Edit Placeholder Text
To Change the Properties of a Plain Text
Content Control
To Format Placeholder Text
To Insert a Drop-Down List Content Control
To Change the Properties of a Drop-Down
List Content Control
To Insert a Check Box Content Control
To Insert a Rich Text Content Control
WD 609
WD 610
WD 610
WD 612
WD 613
WD 613
WD 615
WD 615
WD 615
WD 619
WD 622
WD 624
WD 625
WD 626
WD 627
WD 628
WD 630
WD 633
WD 634
WD 637
WD 639
To Insert a Combo Box Content Control
To Change the Properties of a Combo Box
Content Control
To Insert a Date Picker Content Control
To Change the Properties of a Date Picker
Content Control
To Draw a Rectangle
To Send a Graphic behind Text
To Add a Shadow to a Shape
To Highlight Text
To Customize a Theme Color and Save It with
a New Theme Name
To Protect a Form
Protecting Documents
Working with an Online Form
To Use Windows Explorer to Open a New
Document That Is Based on a Template
To Fill In a Form and Save It
Working with Templates
Chapter Summary
Learn It Online
Apply Your Knowledge
Extend Your Knowledge
Make It Right
In the Lab
Cases and Places
WD 641
WD 642
WD 644
WD 645
WD 647
WD 649
WD 650
WD 651
WD 653
WD 655
WD 656
WD 657
WD 658
WD 659
WD 660
WD 661
WD 661
WD 662
WD 663
WD 665
WD 666
WD 671
CHAPTER ELEVEN
Enhancing an Online Form, Using Macros,
and Adding Digital Signatures
Objectives
Introduction
Project — Online Form Revised
Overview
To Save a Macro-Enabled Template
To Unprotect a Document
To Specify Macro Settings in Word
Modifying Text and Form Content Controls
To Convert a Table to Text
To Insert a Date Field
To Edit a Field
To Modify a Style Using the Styles Task Pane
To Create a Character Style
Enhancing with Color, Shapes, Effects, and Graphics
To Use a Fill Effect for the Page Color
To Change a Shape
To Apply a Shadow Shape Effect
To Fill a Shape with a Picture
To Remove a Background
To Apply an Artistic Effect
To Draw a Text Box
To Change Text Direction in a Text Box
To Change a Shape Outline of a Text Box
To Apply a 3-D Effect to a Text Box
To Group Objects
Using a Macro to Automate a Task
To Record a Macro and Assign It a Shortcut Key
To Add a Command and a Macro as Buttons
on the Quick Access Toolbar
To Delete Buttons from the Quick Access Toolbar
Automatic Macros
To Create an Automatic Macro
To Edit a Macro’s VBA Code
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WD 679
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WD 687
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WD 691
WD 691
WD 693
WD 694
WD 695
WD 697
WD 699
WD 699
WD 701
WD 702
WD 703
WD 704
WD 705
WD 706
WD 708
WD 710
WD 711
WD 711
WD 713
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Licensed to: CengageBrain User
Microsoft Office 2010 Post-Advanced Contents v
VBA
Adding a Digital Signature to a Document
To Add an Invisible Digital Signature
to a Document
Chapter Summary
Learn It Online
Apply Your Knowledge
Extend Your Knowledge
Make It Right
In the Lab
Cases and Places
Microsoft
WD 714
WD 716
WD 716
WD 718
WD 719
WD 719
WD 720
WD 721
WD 723
WD 727
PowerPoint 2010
CHAPTER EIGHT
Customizing a Template and Handouts
Using Masters
Objectives
Introduction
Project — Presentation with Customized Slide,
Handout, and Notes Masters
Overview
Customizing Presentation Slide Master Backgrounds
and Fonts
Slide Master
To Display a Slide Master
To Apply Slide and Font Themes to a Slide Master
To Customize Theme Fonts
To Format a Slide Master Background
and Apply a Quick Style
To Delete, Move, and Add Text to
a Slide Master Footer
To Format Slide Master Footer Text
To Insert a Background Graphic into
a Slide Master
Adding and Formatting Placeholders
To Insert a Placeholder into a Blank Layout
To Add and Format Placeholder Text
To Cut a Placeholder and Paste It into
a Slide Master
To Change Character Spacing
To Apply a Fill to a Text Box and Increase
Transparency
To Change a Text Box Internal Margin
To Rotate a Picture and a Text Box
To Hide and Unhide Background Graphics
To Rename a Slide Master and a Slide Layout
To Delete a Slide Layout
Customizing Handout and Notes Masters
To Customize a Handout Using a Handout Master
To Customize a Notes Page Using a Notes Master
To Close Master View
To Save a Master as a Template
To Open a Template and Save a Presentation
To Apply a Fill Color to a Slide
To Apply a Pattern to a Slide
To Print a Handout Using the Handout Master
To Print Speaker Notes Using the Notes Master
Chapter Summary
Learn It Online
Apply Your Knowledge
PPT 465
PPT 466
PPT 466
PPT 467
PPT 470
PPT 471
PPT 471
PPT 472
PPT 473
PPT 475
PPT 476
PPT 478
PPT 479
PPT 479
PPT 480
PPT 481
PPT 484
PPT 486
PPT 487
PPT 488
PPT 489
PPT 490
PPT 491
PPT 493
PPT 495
PPT 496
PPT 500
PPT 502
PPT 502
PPT 503
PPT 507
PPT 509
PPT 510
PPT 512
PPT 514
PPT 515
PPT 515
Extend Your Knowledge
Make It Right
In the Lab
Cases and Places
PPT 517
PPT 519
PPT 520
PPT 528
CHAPTER NINE
Modifying a Presentation Using
Graphical Elements
Objectives
Introduction
Project — Presentation with Customized Text Boxes,
SmartArt, and Shapes
Overview
Formatting Text Boxes
To Change a Text Box Outline Weight
To Change a Text Box Outline Color
To Change a Text Box Outline Style
To Apply an Effect to a Text Box
To Set Text Box Formatting as the Default
To Apply a Pattern to a Text Box
To Apply a Gradient Fill to a Text Box
To Center a Text Box
To Change a Slide Picture
Manipulating SmartArt
To Convert WordArt to SmartArt
To Reorder SmartArt Shapes
To Promote a SmartArt Bullet Level
To Demote a SmartArt Bullet Level
To Change the SmartArt Layout
To Remove a SmartArt Shape
To Resize a SmartArt Graphic by Entering
an Exact Measurement
To Resize a SmartArt Graphic Shape
To Apply a Picture to a Text Box
To Convert a SmartArt Graphic to Text
Inserting and Modifying Shapes
To Apply a Fill to a Shape
To Set Shape Formatting as the Default
To Draw a Line
To Change a Line Weight and Color
To Set Line Formatting as the Default
To Draw Additional Lines
To Customize the Ribbon
To Subtract a Shape and Combine Shapes
To Save the Presentation as a Picture
Presentation
To Create a Handout by Exporting a File
to Microsoft Word
Chapter Summary
Learn It Online
Apply Your Knowledge
Extend Your Knowledge
Make It Right
In the Lab
Cases and Places
PPT 529
PPT 530
PPT 530
PPT 531
PPT 533
PPT 534
PPT 535
PPT 536
PPT 536
PPT 537
PPT 539
PPT 542
PPT 543
PPT 544
PPT 545
PPT 546
PPT 547
PPT 548
PPT 549
PPT 550
PPT 551
PPT 552
PPT 553
PPT 555
PPT 557
PPT 559
PPT 561
PPT 564
PPT 565
PPT 567
PPT 568
PPT 568
PPT 570
PPT 573
PPT 576
PPT 578
PPT 580
PPT 581
PPT 581
PPT 583
PPT 584
PPT 586
PPT 592
CHAPTER TEN
Developing a Presentation with Content
from Outside Sources
Objectives
Introduction
PPT 593
PPT 594
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Licensed to: CengageBrain User
vi Contents
Microsoft Office 2010 Post-Advanced
Project — Presentation with Embedded Files
and Formatted Charts and Table
Overview
Inserting Graphics or Other Objects from a File
To Insert a File with Graphics and Text
To Edit an Embedded File
Drawing and Adjusting a Table
To Draw a Table
To Draw Table Rows
To Draw Table Columns
To Erase a Table Line
To Split a Table Column and Row
To Add Shading to a Table
To Add a Gradient Fill to a Table
To Add a Cell Bevel
To Distribute Table Rows
To Resize Table Columns and Rows
To Center the Table
Inserting a Linked Spreadsheet
To Insert a Linked Excel Worksheet
To Align a Worksheet
To Edit a Linked Worksheet
Inserting and Modifying an Embedded Excel Chart
To Insert a Chart from a File
To Align a Chart
To Switch Rows and Columns in a Chart
To Change a Chart Type
To Apply a Quick Style to a Chart
To Format a Chart Legend
To Display Chart Labels
To Hide a Chart Axis
To Display Chart Gridlines
To Format a Chart Background
To Edit Data in a Chart
To Add a Hyperlink to a Chart
Chapter Summary
Learn It Online
Apply Your Knowledge
Extend Your Knowledge
Make It Right
In the Lab
Cases and Places
PPT 594
PPT 595
PPT 597
PPT 598
PPT 601
PPT 602
PPT 603
PPT 604
PPT 606
PPT 608
PPT 610
PPT 612
PPT 613
PPT 614
PPT 614
PPT 615
PPT 617
PPT 618
PPT 618
PPT 621
PPT 622
PPT 623
PPT 624
PPT 625
PPT 626
PPT 627
PPT 628
PPT 629
PPT 632
PPT 632
PPT 633
PPT 634
PPT 635
PPT 636
PPT 638
PPT 639
PPT 639
PPT 641
PPT 643
PPT 646
PPT 656
CHAPTER ELEVEN
Organizing Slides and Creating
a Photo Album
Objectives
Introduction
Project — Presentation with Sections and
a Photo Album
Overview
Creating Sections and a Custom Slide Show
To Insert Slides with a Section Layout
To Arrange Slides in Slide Sorter View
To Create a Section Break
To Rename a Section
To Collapse and Reorder Sections
To Create a Custom Slide Show
To Open and Edit a Custom Slide Show
Creating a Photo Album
To Start a Photo Album and Add Pictures
To Reorder Pictures in a Photo Album
PPT 657
PPT 658
PPT 658
PPT 660
PPT 661
PPT 661
PPT 664
PPT 666
PPT 669
PPT 671
PPT 674
PPT 677
PPT 680
PPT 680
PPT 682
To Adjust the Rotation of a Photo
Album Image
To Adjust the Contrast of a Photo Album Image
To Adjust the Brightness of a Photo
Album Image
To Change a Photo Album Layout
To Add a Photo Album Theme
To Add Captions below All Pictures
To Create a Photo Album
To Edit a Photo Album
To Create Black-and-White Images in
a Photo Album
To Use the Research Pane to Find Information
Sharing and Distributing a Presentation
To Change the Slide Orientation
To Set Up a Custom Size
To Display Multiple Presentation Windows
Simultaneously
To Copy a Video File
To Compress a Video File
To E-Mail a Slide Show from within
PowerPoint
To Create a Video
Chapter Summary
Learn It Online
Apply Your Knowledge
Extend Your Knowledge
Make It Right
In the Lab
Cases and Places
Microsoft
PPT 683
PPT 684
PPT 684
PPT 685
PPT 686
PPT 686
PPT 687
PPT 687
PPT 690
PPT 692
PPT 695
PPT 696
PPT 696
PPT 697
PPT 698
PPT 701
PPT 702
PPT 705
PPT 710
PPT 710
PPT 711
PPT 713
PPT 716
PPT 717
PPT 728
Excel 2010
CHAPTER EIGHT
Working with Trendlines, PivotTable Reports,
PivotChart Reports, and Slicers
Objectives
Introduction
Project — Eckart Pet Supplies Sales Analysis
Overview
Adding a Trendline to a Chart
To Create a 2-D Line Chart
To Add a Trendline to a Chart
More about Trendlines
Creating and Formatting PivotTable and
PivotChart Reports
To Create a Blank PivotTable Report
To Add Data to the PivotTable
More about PivotTable Reports
To Change the Layout of a PivotTable Report
To Change the View of a PivotTable Report
To Filter a PivotTable Report Using a
Report Filter
To Filter a PivotTable Report Using
Multiple Selection Criteria
To Remove a Report Filter from a
PivotTable Report
To Filter a PivotTable Report Using the
Row Label Filter
To Remove a Row Label Filter from a
PivotTable Report
EX 489
EX 490
EX 490
EX 493
EX 494
EX 495
EX 497
EX 499
EX 499
EX 501
EX 502
EX 503
EX 504
EX 505
EX 506
EX 507
EX 508
EX 508
EX 510
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Licensed to: CengageBrain User
Microsoft Office 2010 Post-Advanced Contents vii
Formatting PivotTable Reports
To Format a PivotTable Report
To Switch Summary Functions in a PivotTable
More on Summary Functions for PivotCharts
and PivotTables
To Filter a PivotTable Report Using
Multiple Criteria
To Remove Multiple Filter Criteria from a
PivotTable Report
To Update the Contents of a PivotTable Report
To Add a Second Value Calculation to a
PivotTable Report
To Customize the Display of the Field List and
Field Headers in the PivotTable Report
To Customize the Display of the +/− Buttons
in the PivotTable Report
To Create a PivotChart Report from an
Existing PivotTable Report
To Change the Location of a PivotChart
Report and Delete Total Sales Data
To Change the PivotChart Type and Format
the Chart
To Change the View of a PivotChart
To Create a PivotChart Report Directly
from Data
To Add a Calculated Field to a PivotTable Report
Working with Slicers
To Add Slicers to the Worksheet
To Format Slicers
To Use the Slicers to Review Groups
in the PivotTable
To Use the Slicers to Review Groups Not
in the PivotTable
Chapter Summary
Learn It Online
Apply Your Knowledge
Extend Your Knowledge
Make It Right
In the Lab
Cases and Places
EX 511
EX 511
EX 514
EX 515
EX 516
EX 518
EX 518
EX 519
EX 521
EX 522
EX 524
EX 525
EX 526
EX 529
EX 530
EX 532
EX 535
EX 537
EX 538
EX 540
EX 540
EX 542
EX 543
EX 543
EX 544
EX 546
EX 547
EX 552
CHAPTER NINE
Formula Auditing, Data Validation,
and Complex Problem Solving
Objectives
Introduction
Project — River’s Edge Handweavers Show
Inventory Worksheet
Overview
About the Show Inventory Worksheet
Formula Auditing
To Trace Precedents
To Review Precedents on a Different
Worksheet
To Remove the Precedent Arrows
To Trace Dependents
To Remove the Dependent Arrows
To Open the Watch Window and Add
Cell Watches
To Use Error Checking to Correct Errors
More about the Formula Auditing Group
Data Validation
To Add Data Validation to Cells
Solving Complex Problems
To Use Trial and Error to Attempt to
Solve a Complex Problem
To Use the Goal Seek Command to
Attempt to Solve a Complex Problem
To Circle Invalid Data and Clear
Validation Circles
Using Solver to Solve Complex Problems
To Use Solver to Find the Optimal Solution
to a Complex Problem
To View the Solver Answer Report
Working with Solver Methods and Options
Using Scenarios and Scenario Manager to
Analyze Data
To Save the Current Data as a Scenario
Adding Data for a New Scenario
To Use Solver to Find a New Solution
To View the Solver Answer Report for the
Inventory2 Solution
To Save the Second Solver Solution as a Scenario
To Show a Saved Scenario
Summarizing Scenarios
To Create a Scenario Summary Worksheet
Working with an Outlined Worksheet
To Create a Scenario PivotTable Worksheet
Preparing a Workbook for Distribution
To Inspect a Document for Hidden and
Personal Information
Information Rights Management
To Check Compatibility and Save a
Workbook Using the Excel 97-2003
Workbook File Format and Mark a
Workbook as Final
Chapter Summary
Learn It Online
Apply Your Knowledge
Extend Your Knowledge
Make It Right
In the Lab
Cases and Places
EX 575
EX 576
EX 578
EX 579
EX 581
EX 583
EX 587
EX 588
EX 589
EX 590
EX 592
EX 594
EX 596
EX 597
EX 599
EX 600
EX 601
EX 603
EX 603
EX 606
EX 606
EX 608
EX 608
EX 611
EX 612
EX 612
EX 614
EX 616
EX 617
EX 622
CHAPTER TEN
Using Macros and Visual Basic
for Applications (VBA) with Excel
EX 553
EX 554
EX 554
EX 558
EX 560
EX 561
EX 562
EX 563
EX 564
EX 565
EX 566
EX 566
EX 569
EX 571
EX 572
EX 573
Objectives
Introduction
Project — Green Valley Conservation Group
Overview
Learning about a Workbook Created by
Someone Else
To Unprotect a Password-Protected
Worksheet
Phase 1 — Recording Macros and Assigning Them
to a Toolbar Button and Keyboard Combination
To Display the Developer Tab, Enable Macros,
and Save a Workbook as a
Macro-Enabled Workbook
To Convert Names to Proper Case and
Add Extra Columns
Recording Macros
To Record a Macro to Reformat the
Membership Data where
First Name Appears First
EX 625
EX 626
EX 626
EX 629
EX 632
EX 633
EX 634
EX 635
EX 637
EX 638
EX 639
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Licensed to: CengageBrain User
viii Contents
Microsoft Office 2010 Post-Advanced
Changing the Macro Security Level
To Set the Macro Security Level to Medium
More About Macro Security
To Open a Workbook with Macros and
Execute a Macro
To View and Print a Macro’s VBA Code
To Add a Button to the Quick Access Toolbar,
Assign the Button a Macro, and Use
the Button
Phase 2 — Creating a Procedure to Automate
Existing Member Data Entry
To Add a Command Button Control to
the Worksheet
Setting Control Properties
To Set the Command Button
Control Properties
Writing Code for a Command Button
About the Command Button Control Code
To Enter the New Data Button Procedure
Using the Visual Basic Editor
More about Visual Basic for Applications
To Add Member Data Using the Add
Member Data Button
Phase 3 — Creating a New Member Drive
Data Entry Screen Automating the
New Member Data Entry
More on Form Controls and ActiveX Controls
To Add Form Controls to a User Interface
To Group Option Buttons in a User Interface
Setting Control Properties
To Format the Option Button Controls for
Contact Method
To Record User Input for Contact Method
to Another Location on the Worksheet
To Format the Command Button and
Text Box Controls
To Assign Names to Cells
To Enter the Command Button Procedures
Using the Visual Basic Editor
To Remove the Outline from the Group Control
To Prepare and Protect the Worksheet and
Save the Workbook
Digital Signatures
Chapter Summary
Learn It Online
Apply Your Knowledge
Extend Your Knowledge
Make It Right
In the Lab
Cases and Places
EX 645
EX 646
EX 646
EX 647
EX 648
EX 649
EX 652
EX 655
EX 656
EX 657
EX 658
EX 659
EX 660
EX 662
EX 663
EX 665
EX 667
EX 668
EX 671
EX 672
EX 673
EX 675
EX 677
EX 679
Microsoft
EX 681
EX 682
EX 683
EX 685
EX 687
EX 688
EX 688
EX 690
EX 691
EX 693
EX 704
CHAPTER ELEVEN
Collaboration Features for Workbooks
Objectives
Introduction
Project — Spinning Around Bicycles Sales Analysis
Overview
About the Spinning Around Analysis
Worksheet
Gathering Feedback Using Comments
To Add Comments to a Worksheet
To Display All Comments on a Worksheet
To Edit Comments on a Worksheet
To Format Comments on a Worksheet
Collaborating and Tracking Changes on a Workbook
To Share and Collaborate on a Workbook
To Turn On Track Changes
To Distribute a Workbook by E-Mail
Reviewing Tracked Changes
To Open a Workbook and Review
Tracked Changes
To Turn Off Track Changes
Comparing and Merging Workbooks
To Compare Workbooks
To Merge Workbooks
To Turn Off Workbook Sharing and Save
the Workbook
Saving Custom Views and Formatting
a Worksheet Background
To Save a Custom View of a Workbook
To Format a Worksheet Background
To Add a Hyperlink to a Web Page
To Add a Hyperlink to an E-Mail Address
To Format the Hyperlinks
To Edit the Hyperlinks
To Create a Shared Folder and Save a File on
Windows Live SkyDrive
Collaborating with Users Who Do Not Use Excel 2010
To Save a Workbook as a PDF File
Importing and Exporting XML Data for Collaboration
Chapter Summary
Learn It Online
Apply Your Knowledge
Extend Your Knowledge
Make It Right
In the Lab
Cases and Places
EX 705
EX 706
EX 706
EX 708
EX 710
EX 710
EX 711
EX 713
EX 714
EX 716
EX 717
EX 718
EX 721
EX 723
EX 724
EX 724
EX 729
EX 730
EX 730
EX 732
EX 734
EX 734
EX 734
EX 736
EX 737
EX 739
EX 740
EX 742
EX 743
EX 749
EX 750
EX 751
EX 752
EX 752
EX 753
EX 754
EX 755
EX 756
EX 760
Access 2010
CHAPTER EIGHT
Advanced Form Techniques
Objectives
Introduction
Project — Advanced Form Techniques
Overview
Creating a Form with Combo Boxes
and Command Buttons
To Create a Form in Design View
To Add Fields to the Form Design
Combo Boxes
To Add a Combo Box that Selects Values
from a Related Table
To Change the Background Color
To Format a Control
To Use the Format Painter
To View the Form
To Add a Title and Expand the Form
Header Section
To Add Command Buttons to a Form
To Add a Combo Box that is Used to Find a Record
To Place a Rectangle
Using the Buttons
AC 465
AC 466
AC 466
AC 469
AC 472
AC 472
AC 473
AC 475
AC 475
AC 480
AC 481
AC 482
AC 483
AC 484
AC 485
AC 488
AC 490
AC 491
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Licensed to: CengageBrain User
Microsoft Office 2010 Post-Advanced Contents ix
To Use the Add Record Button
To Use the Combo Box
Issues with the Add Record Button
Issues with the Combo Box
Macros
To Modify the Macro for the Add Record Button
To Modify the Combo Box
Using the Modified Form
Creating a MultiPage Form
To Create the Query
To Create a Form with a Tab Control
To Add a Calculated Field to the Form
To Use Tab Controls to Create a Multipage Form
To Add a Subform
To Modify a Subform
To Resize the Subform
To Insert Charts
To Use the Form
To Modify a Chart Type
To Format a Chart
Using the Arrange Tab on Forms and Reports
Creating or Removing a Layout
Using Undo
Inserting Rows and Columns
Deleting Rows and Columns
Splitting and Merging Cells
Moving Cells
Margins and Padding
Splitting a Layout
Moving a Layout
Anchoring Controls
Chapter Summary
Learn It Online
Apply Your Knowledge
Extend Your Knowledge
Make It Right
In the Lab
Cases and Places
AC 491
AC 492
AC 493
AC 493
AC 494
AC 494
AC 497
AC 499
AC 501
AC 501
AC 503
AC 503
AC 505
AC 506
AC 509
AC 509
AC 510
AC 514
AC 514
AC 517
AC 519
AC 519
AC 520
AC 520
AC 521
AC 521
AC 522
AC 523
AC 524
AC 525
AC 525
AC 527
AC 528
AC 528
AC 530
AC 530
AC 531
AC 535
CHAPTER NINE
Macros, Navigation Forms, PivotTables,
and PivotCharts
Objectives
Introduction
Project — Macros, Navigation Forms, PivotTables,
and PivotCharts
Overview
Creating and Using Macros
To Begin Creating a Macro
The Macro Builder Window
To Add an Action to a Macro
To Add Additional Actions to a Macro
Opening Databases Containing Macros
Errors in Macros
Creating and Using a Navigation Form
To Create a Menu Form Containing Command
Buttons
To Create a Menu Form Containing an
Option Group
Using an If Statement
To Create a Macro for the Option Group
Macro for Option Group
AC 537
AC 538
AC 538
AC 541
AC 543
AC 543
AC 544
AC 545
AC 547
AC 549
AC 549
AC 552
AC 553
AC 556
AC 559
AC 559
AC 561
To Add Actions to the Macro
User Interface (UI) Macros
To Create Datasheet Forms that Incorporate
UI Macros
To Create a Navigation Form
To Add Tabs to a Navigation Form
Using a Navigation Form
Data Macros
To Create a Data Macro
Using a Table that Contains a Data Macro
PivotTables and PivotCharts
PivotTables
To Create a PivotTable
To Change Properties in a PivotTable
To Use a PivotTable
PivotCharts
To Create a PivotChart and Add a Legend
To Change the Chart Type
To Change PivotChart Orientation
To Assign Axis Titles
To Remove Drop Areas
To Add a Chart Title
To Use a PivotChart
Chapter Summary
Learn It Online
Apply Your Knowledge
Extend Your Knowledge
Make It Right
In the Lab
Cases and Places
AC 562
AC 564
AC 565
AC 568
AC 569
AC 571
AC 571
AC 572
AC 573
AC 575
AC 575
AC 576
AC 578
AC 579
AC 582
AC 583
AC 584
AC 586
AC 586
AC 587
AC 588
AC 589
AC 591
AC 592
AC 592
AC 593
AC 594
AC 594
AC 599
CHAPTER TEN
Administering a Database System
Objectives
Introduction
Project — Administering a Database System
Overview
Data Type Parts
To Create Custom Data Parts
Web Databases
To Create a Blank Web Database
To Add Fields to the Table
To Create a Second Table
Creating Forms
To Create Single-Item Forms
To Create Datasheet Forms
To Create a Navigation Form
To Select a Startup Form
Templates
To Create a Template
To Check Web Compatibility
To Publish to Access Services
To View the Web Database
Using the Web Database
Converting Databases
Microsoft Access Tools
To Use the Table Analyzer
To Use the Performance Analyzer
To Use the Database Documenter
Navigation Pane
To Create Custom Categories and Groups
To Add Items to Groups
AC 601
AC 602
AC 602
AC 604
AC 606
AC 606
AC 608
AC 609
AC 610
AC 611
AC 616
AC 616
AC 617
AC 619
AC 620
AC 621
AC 621
AC 623
AC 624
AC 625
AC 625
AC 630
AC 631
AC 631
AC 634
AC 635
AC 637
AC 638
AC 640
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Licensed to: CengageBrain User
x Contents
Microsoft Office 2010 Post-Advanced
Table and Database Properties
To Create a Validation Rule for a Table
To Create Custom Properties
Special Field Properties
Custom Input Masks
To Create a Custom Input Mask
To Allow Zero Length
Creating and Using Indexes
How Access Uses Indexes
To Create a Single-Field Index
To Create a Multiple-Field Index
Automatic Error Checking
To Enable Error Checking
Error Indication
Encrypting a Database
To Encrypt a Database with a Password
Opening a Database with a Password
To Decrypt the Database and Remove
the Password
Digital Certificates
To Create a Self-Signed Certificate
To Package and Sign a Database
To Open a Signed Package
The Trust Center
Locking a Database
Using the Locked Database
Record Locking
Splitting a Database
To Split the Database
The Front-End and Back-End Databases
Chapter Summary
Learn It Online
Apply Your Knowledge
Extend Your Knowledge
Make It Right
In the Lab
Cases and Places
AC 642
AC 642
AC 643
AC 645
AC 645
AC 646
AC 646
AC 647
AC 648
AC 649
AC 649
AC 650
AC 651
AC 651
AC 653
AC 654
AC 655
AC 655
AC 656
AC 656
AC 657
AC 659
AC 660
AC 661
AC 661
AC 662
AC 663
AC 663
AC 665
AC 665
AC 666
AC 667
AC 667
AC 668
AC 669
AC 671
CHAPTER ELEVEN
Database Design
Objectives
Introduction
Project — Design a Database
Overview
Entities, Attributes, and Relationships
Relational Databases
Functional Dependence
Primary Key
Database Design
Design Process
Requirements for the Camashaly
Design Database
Design of the Camashaly Design Database
Scryps Distributors
Requirements for the Scryps Distributors Database
Design of the Scryps Distributors Database
Normalization
First Normal Form
Conversion to First Normal Form
Second Normal Form
Conversion to Second Normal Form
Third Normal Form
Conversion to Third Normal Form
AC 673
AC 674
AC 674
AC 675
AC 675
AC 676
AC 680
AC 682
AC 683
AC 683
AC 684
AC 685
AC 688
AC 688
AC 689
AC 695
AC 696
AC 697
AC 698
AC 699
AC 702
AC 703
Special Topics
Obtaining Information from Existing Documents
Diagrams for Database Design
Chapter Summary
Learn It Online
Apply Your Knowledge
Extend Your Knowledge
Make It Right
In the Lab
Cases and Places
Microsoft
AC 705
AC 705
AC 709
AC 713
AC 714
AC 715
AC 716
AC 717
AC 717
AC 719
Outlook 2010
CHAPTER FOUR
Creating and Managing Tasks
Objectives
Introduction
Project — Managing Tasks
Overview
To-Do List Window
Creating a To-Do List
To Create a New Task
To Create a Task with a Due Date
To Create a Task with a Status
To Create a Task with a Priority
To Create a Task with a Reminder
To Create a Recurring Task
Categorizing Tasks
To Create a New Category
To Categorize a Task
To Categorize Multiple Tasks
To Rename a Category
To Set a Quick Click
Categorizing and Flagging E-Mail Messages
To Categorize an E-Mail Message
To Categorize an E-Mail Message Using a Quick Click
To Flag an E-Mail Message
To Flag an E-Mail Message with a Custom Date
Managing Tasks
To Update a Task
To Attach a File to a Task
To Attach an Outlook Item to a Task
To Assign a Task
To Forward a Task
To Send a Status Report
To Mark a Task Complete
To Remove a Task
To Delete a Category
Choosing Display and Print Views
To Change the Task View
To Print Tasks
Using Notes
To Create a Note
To Change the Notes View
To Delete a Note
Chapter Summary
Learn It Online
Apply Your Knowledge
Extend Your Knowledge
Make It Right
In the Lab
Cases and Places
OUT 169
OUT 170
OUT 170
OUT 171
OUT 172
OUT 173
OUT 173
OUT 176
OUT 177
OUT 179
OUT 180
OUT 182
OUT 186
OUT 186
OUT 189
OUT 190
OUT 193
OUT 195
OUT 196
OUT 197
OUT 197
OUT 198
OUT 199
OUT 202
OUT 202
OUT 203
OUT 205
OUT 206
OUT 208
OUT 209
OUT 211
OUT 212
OUT 213
OUT 215
OUT 216
OUT 217
OUT 218
OUT 218
OUT 220
OUT 221
OUT 222
OUT 222
OUT 223
OUT 224
OUT 225
OUT 227
OUT 230
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
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Microsoft Office 2010 Post-Advanced Contents xi
CHAPTER FIVE
Customizing Outlook
Objectives
Introduction
Project — Adding a New E-Mail Account
and Customizing Options
Overview
Adding New E-Mail Accounts
To Add a New E-Mail Account
Working with Junk E-Mail Options
To Configure Junk E-Mail Options
Customizing Outlook Options
To Display Outlook Options
To Set the Default Message Format
To Configure Spell Checking Options
Creating Signatures and Stationery
To Create an E-Mail Signature
To Format an E-Mail Signature
To Add an Image to an E-Mail Signature
To Configure Signature Options
To Customize Stationery
Customizing the Calendar
To Change the Work Time on the Calendar
To Modify Calendar Options
To Change Calendar Display Options
To Change the Time Zone Setting
Setting Other Outlook Options
To Customize Instant Search Options
To Customize the Outlook Ribbon
Creating Quick Steps
To Create a New Quick Step
To Use a Quick Step
To Manage Quick Steps
Working with Rules
To Create a New Rule
To Run Rules
To Delete a Rule
Configuring AutoArchive
To Set AutoArchive Settings
Working with News Feeds
To Subscribe to an RSS Feed
To Delete an RSS Feed
To Remove an E-Mail Account
OUT 233
OUT 234
OUT 234
OUT 234
OUT 237
OUT 238
OUT 243
OUT 244
OUT 247
OUT 247
OUT 248
OUT 249
OUT 251
OUT 252
OUT 253
OUT 256
OUT 257
OUT 259
OUT 262
OUT 262
OUT 264
OUT 265
OUT 267
OUT 270
OUT 270
OUT 272
OUT 275
OUT 276
OUT 279
OUT 280
OUT 281
OUT 282
OUT 286
OUT 288
OUT 290
OUT 290
OUT 292
OUT 292
OUT 293
OUT 295
Chapter Summary
Learn It Online
Apply Your Knowledge
Extend Your Knowledge
Make It Right
In the Lab
Cases and Places
OUT 296
OUT 297
OUT 297
OUT 298
OUT 299
OUT 300
OUT 304
Appendices
APPENDIX A
Project Planning Guidelines
Using Project Planning Guidelines
Determine the Project’s Purpose
Analyze Your Audience
Gather Possible Content
Determine What Content to Present to
Your Audience
Summary
APP 1
APP 1
APP 1
APP 2
APP 2
APP 2
APPENDIX B
Publishing Office 2010 Web Pages Online
Using an Office Program to Publish Office 2010
Web Pages
APP 3
APPENDIX C
Saving to the Web Using Windows
Live SkyDrive
Introduction
To Save a File to Windows Live SkyDrive
Web Apps
To Download a File from Windows Live SkyDrive
Collaboration
APP 5
APP 6
APP 8
APP 9
APP 12
Index
Quick Reference Summary
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
IND 1
QR 1
Licensed to: CengageBrain User
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Licensed to: CengageBrain User
Preface
The Shelly Cashman Series® offers the finest textbooks in computer education. We are
proud that since Mircosoft Office 4.3, our series of Microsoft Office textbooks have been
the most widely used books in education. With each new edition of our Office books, we
make significant improvements based on the software and comments made by instructors
and students. For this Microsoft Office 2010 text, the Shelly Cashman Series development
team carefully reviewed our pedagogy and analyzed its effectiveness in teaching today’s
Office student. Students today read less, but need to retain more. They need not only
to be able to perform skills, but to retain those skills and know how to apply them to
different settings. Today’s students need to be continually engaged and challenged to
retain what they’re learning.
With this Microsoft Office 2010 text, we continue our commitment to focusing on
the user and how they learn best.
Objectives of
This Textbook
Microsoft Office 2010: Post-Advanced is intended for a third course on Office 2010 applications. This
book assumes that students are familiar with the fundamentals and some advanced features of Microsoft
Windows 7, Microsoft Word 2010, Microsoft PowerPoint 2010, Microsoft Excel 2010, Microsoft Access
2010, and Microsoft Outlook 2010. These features are covered in the companion textbooks Microsoft
Office 2010: Introductory and Microsoft Office 2010: Advanced. The objectives of this book are:
• To offer an in-depth presentation of Microsoft Word 2010, Microsoft PowerPoint 2010, Microsoft
Excel 2010, Microsoft Access 2010, and Microsoft Outlook 2010.
• To expose students to practical examples of the computer as a useful tool.
• To acquaint students with the proper procedures to create and enhance documents, presentations,
worksheets, and databases suitable for coursework, professional purposes, and personal use.
• To help students discover the underlying functionality of Office 2010 so they can become more
productive.
• To develop an exercise-oriented approach that allows learning by doing.
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Licensed to: CengageBrain User
xiv Preface
Microsoft Office 2010 Post-Advanced
New to
This Edition
Microsoft Office 2010: Post-Advanced offers a number of new features and approaches, which improve
student understanding, retention, transference, and skill in using Office 2010 programs. The following
enhancements will enrich the learning experience:
• Office 2010 and Windows 7: Essential Concepts and Skills chapter prevents repetitive coverage of
basic skills in the application chapters.
• Streamlined first chapters for each application allow the ability to cover more advanced skills
earlier.
• Chapter topic redistribution offers concise chapters that ensure complete skill coverage.
• Expanded coverage of PowerPoint and Outlook gives exposure to the numerous enhancements
made to these applications.
• New pedagogical elements enrich material, creating an accessible and user-friendly approach.
• Break Points, a new boxed element, identify logical stopping points and give students
instructions regarding what they should do before taking a break.
• Within step instructions, Tab | Group Identifiers, such as (Home tab | Bold button), help
students more easily locate elements in the groups and on the tabs on the Ribbon.
• Modified step-by-step instructions tell the student what to do and provide the generic
reason why they are completing a specific task, which helps students easily transfer given
skills to different settings.
The Shelly Cashman Approach
A Proven Pedagogy with an Emphasis on Project Planning
Each chapter presents a practical problem to be solved, within a project planning
framework. The project orientation is strengthened by the use of Plan Ahead boxes,
which encourage critical thinking about how to proceed at various points in the project.
Step-by-step instructions with supporting screens guide students through the steps.
Instructional steps are supported by the Q&A, Experimental Step, and BTW features.
A Visually Engaging Book that Maintains Student Interest
The step-by-step tasks, with supporting figures, provide a rich visual experience for the
student. Call-outs on the screens that present both explanatory and navigational information
provide students with information they need when they need to know it.
Supporting Reference Materials (Appendices, Quick Reference)
The appendices provide additional information about the Application at hand and include
such topics as project planning guidelines and certification. With the Quick Reference,
students can quickly look up information about a single task, such as keyboard shortcuts,
and find page references of where in the book the task is illustrated.
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Licensed to: CengageBrain User
Microsoft Office 2010 Post-Advanced Preface xv
Integration of the World Wide Web
The World Wide Web is integrated into the Office 2010 learning experience by (1) BTW
annotations; (2) BTW, Q&A, and Quick Reference Summary Web pages; and (3) the
Learn It Online section for each chapter.
End-of-Chapter Student Activities
Extensive end-of-chapter activities provide a variety of reinforcement opportunities for
students where they can apply and expand their skills.
Instructor Resources
The Instructor Resources include both teaching and testing aids and can be
accessed via CD-ROM or at login.cengage.com
Includes lecture notes summarizing the chapter sections,
figures and boxed elements found in every chapter, teacher tips, classroom
activities, lab activities, and quick quizzes in Microsoft Word files.
Instructor’s Manual
Easily customizable sample syllabi that cover policies, assignments,
exams, and other course information.
Syllabus
Figure Files
Illustrations for every figure in the textbook in electronic form.
PowerPoint Presentations A
multimedia lecture presentation system that provides
slides for each chapter. Presentations are based on chapter objectives.
Includes solutions for all end-of-chapter and chapter
reinforcement exercises.
Solutions to Exercises
Test Bank & Test Engine Test
Banks include 112 questions for every chapter,
featuring objective-based and critical thinking question types, and including
page number references and figure references, when appropriate. Also included
is the test engine, ExamView, the ultimate tool for your objective-based
testing needs.
Includes all the files that are required by students to
complete the exercises.
Data Files for Students
Consists of Chapter Reinforcement Exercises, which are
true/false, multiple-choice, and short answer questions that help students gain confidence
in the material learned.
Additional Activities for Students
SAM: Skills Assessment Manager
SAM 2010 is designed to help bring students from the classroom
to the real world. It allows students to train on and test important
computer skills in an active, hands-on environment.
SAM’s easy-to-use system includes powerful interactive exams,
training, and projects on the most commonly used Microsoft
Office applications. SAM simulates the Microsoft Office 2010
application environment, allowing students to demonstrate their knowledge and think
through the skills by performing real-world tasks such as bolding word text or setting up
slide transitions. Add in live-in-the-application projects, and students are on their way to
truly learning and applying skills to business-centric documents.
Designed to be used with the Shelly Cashman Series, SAM includes handy page
references so that students can print helpful study guides that match the Shelly Cashman
textbooks used in class. For instructors, SAM also includes robust scheduling and
reporting features.
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Licensed to: CengageBrain User
xvi Preface
Microsoft Office 2010 Post-Advanced
Content for Online Learning
Course Technology has partnered with the leading distance learning solution providers
and class-management platforms today. To access this material, instructors will visit our
password-protected instructor resources available at login.cengage.com. Instructor
resources include the following: additional case projects, sample syllabi, PowerPoint
presentations per chapter, and more. For additional information or for an instructor
user name and password, please contact your sales representative. For students to
access this material, they must have purchased a WebTutor PIN-code specific to this
title and your campus platform. The resources for students may include (based on
instructor preferences), but are not limited to: topic review, review questions, and
practice tests.
Workbook for Microsoft Office 2010: Introductory Concepts and Techniques
This highly popular supplement (ISBN 1-4390-7844-0) includes a variety of activities
that help students recall, review, and master the concepts presented. The Workbook
complements the end-of-chapter material with an outline; a self-test consisting of true/
false, multiple-choice, short answer, and matching questions; and activities calculated to
help students develop a deeper understanding of the information presented.
CourseNotes
Course Technology’s CourseNotes are six-panel quick
reference cards that reinforce the most important and
widely used features of a software application in a visual
and user-friendly format. CourseNotes serve as a great
reference tool during and after the student completes the
course. CourseNotes are available for software applications such as Microsoft Office 2010,
Word 2010, PowerPoint 2010, Excel 2010, Access 2010, and Windows 7. Topic-based
CourseNotes are available for Best Practices in Social Networking, Hot Topics in
Technology, and Web 2.0. Visit www.cengagebrain.com to learn more!
A Guided Tour
Add excitement and interactivity to your classroom with “A Guided Tour” product line.
Play one of the brief mini-movies to spice up your lecture and spark classroom discussion.
Or, assign a movie for homework and ask students to complete the correlated assignment
that accompanies each topic. “A Guided Tour” product line takes the prep work out of
providing your students with information about new technologies and applications and
helps keep students engaged with content relevant to their lives; all in under an hour!
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Licensed to: CengageBrain User
Microsoft Office 2010 Post-Advanced Preface xvii
About Our Covers
The Shelly Cashman Series is continually updating our approach and content to reflect the way
today’s students learn and experience new technology. This focus on student success is reflected on
our covers, which feature real students from Bentley University using the Shelly Cashman Series in
their courses, and reflect the varied ages and backgrounds of the students learning with our books.
When you use the Shelly Cashman Series, you can be assured that you are learning computer skills
using the most effective courseware available.
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Licensed to: CengageBrain User
Textbook Walk-Through
The Shelly Cashman Series Pedagogy: Project-Based — Step-by-Step — Variety of Assessments
WD 4 Word Chapter 1 Creating, Formatting, and Editing a Word Document with Pictures
Plan Ahead boxes prepare
students to create successful
projects by encouraging
them to think strategically
about what they are trying
to accomplish before they
begin working.
Overview
As you read this chapter, you will learn how to create the flyer shown in Figure 1–1
on the previous page by performing these general tasks:
• Enter text in the document.
• Format the text in the document.
• Insert the pictures in the document.
• Format the pictures in the document.
• Enhance the page with a border and additional spacing.
• Correct errors and revise the document.
• Print the document.
Plan
Ahead
General Project Guidelines
When creating a Word document, the actions you perform and decisions you make will
affect the appearance and characteristics of the finished document. As you create a flyer,
such as the project shown in Figure 1–1, you should follow these general guidelines:
1. Choose the words for the text. Follow the less is more principle. The less text, the more
likely the flyer will be read. Use as few words as possible to make a point.
Step-by-step instructions now provide
a context beyond the point-and-click.
Each step provides information on why
students are performing each task, or
what will occur as a result.
2. Identify how to format various elements of the text. The overall appearance of a
document significantly affects its ability to communicate clearly. Examples of how you
can modify the appearance, or format, of text include changing its shape, size, color, and
position on the page.
3. Find the appropriate graphical image(s). An eye-catching graphical image should convey
the flyer’s overall message. It could show a product, service, result, or benefit, or visually
convey a message that is not expressed easily with words.
4. Establish where to position and how to format the graphical image(s). The position and
format of the graphical image(s) should grab the attention of passersby and draw them
into reading the flyer.
5. Determine whether the page needs enhancements such as a border or spacing
adjustments. A graphical, color-coordinated page border can further draw attention to
a flyer and nicely frame its contents. Increasing or decreasing spacing between elements
on a flyer can improve its readability and overall appearance.
WD 26 Word Chapter 1 Creating, Formatting, and Editing a Word Document with Pictures
ct
6. Correct errors and revise the document as necessary. Post the flyer on a wall and make
sure all text and images are legible from a distance. Ask someone else to read the flyer
and give you suggestions for improvements.
To Use the Mini Toolbar to Format Text
Recall from the Office 2010 and Windows 7 chapter at the beginning
ng of this bookFor
that
Mini toolbar, which7. Determine the best method for distributing the document. Documents can be distributed
an the
introduction
automatically appears based on certain tasks you perform, contains commands
appearance of on paper or electronically. A flyer should be printed on paper so that it can be posted.
an
n related totochanging
Windows the
7 and
instruction about
text in a document. All commands on the Mini toolbar also exist on the Ribbon.
ibb
b
When necessary, more specific details concerning the above guidelines are presented
how to perform
When the Mini toolbar appears, it initially is transparent. If you do not
Minibasic
toolbar, it at appropriate points in the chapter. The chapter also will identify the actions performed
no
o use the transparent
Windows
7 tasks,
read
disappears from the screen. The following steps use the Mini toolbar to change
and font
size of
text in theand decisions made regarding these guidelines during the creation of the flyer shown
han the color
the Office 2010 and
in Figure 1–1.
signature line of the flyer.
Windows 7 chapter at
the beginning of this
book, where you can
learn how to resize
windows, change
screen resolution,
create folders, move
and rename files, use
Windows Help, and
line selected
much more.
1
• Move the mouse pointer to the left
of the line to be selected (in this
transparent
Mini toolbar
case, the signature line) until the
mouse pointer changes to a rightpointing block arrow and then click
the mouse to select the line
mouse pointer
is right-pointing
(Figure 1–35).
block arrow
To Start Word
If you are using a computer to step through the project in this chapter and you want
your screens to match the figures in this book, you should change your screen’s resolution
to 1024 × 768. For information about how to change a computer’s resolution, refer to the
Office 2010 and Windows 7 chapter at the beginning of this book.
Figure
Fi
i u 1–35
ig
1 35
2
• Move the mouse pointer into the
transparent Mini toolbar, so that it
changes to a bright toolbar.
selected
font size
• Click the Font Size box arrow on
the Mini toolbar to display
the Font Size gallery and
then point to 28 in the Font
Size gallery to display a live
preview of the selected font
size (Figure 1–36).
Font Size
box arrow
bright Mini
toolbar
selected text shows
live preview of
font size to which
you are pointing in
gallery
Figure 1–36
3
• Click 28 in the Font Size gallery to
increase the font size of the selected
text.
4
• With the text still selected and the
Mini toolbar still displayed, click the
bright Mini
toolbar
Font Color button arrow on the Mini
toolbar to display the Font Color
gallery and then point to Purple,
Accent 4, Darker 50% (eighth color
in the sixth row) to display a live
preview of the selected font
selected text shows
live preview of font
color (Figure 1–37).
color to which you
are pointing in
gallery
selected
color
Font Color
button arrow
5
• Click Purple, Accent 4, Darker 50% to change the color of the text.
Figure 1–37
Explanatory callouts summarize
what is happening on screen.
Navigational callouts in red
show students where to click.
• Click anywhere in the document window to remove the selection from the text.
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Q&A boxes offer questions students
may have when working through the
steps and provide additional information
about what they are doing right where
they need it.
Creating a Business Letter with a Letterhead and Table Word Chapter 3 WD 145
1
• With the shape still selected,
expanded gallery
Q&A
click the More button (shown in
Figure 3–6) in the Shape Styles
gallery (Drawing Tools Format tab |
Shape Styles group) to expand the
gallery.
style format changes to Intense
Effect - Brown, Accent 4, showing
live preview of style to which you
are pointing in expanded gallery
What if my shape is no longer
selected?
Click the shape to select it.
• Point to Intense Effect - Brown,
Accent 4 in the Shape Styles gallery
to display a live preview of that
style applied to the shape in the
document (Figure 3–7).
Experiment Steps within our step-bystep instructions, encourage students
to explore, experiment, and take
advantage of the features of the Office
2007 user interface. These steps are not
necessary to complete the projects, but
are designed to increase the confidence
with the software and build problemsolving skills.
I Experiment
mouse pointer on Intense
Effect - Brown, Accent 4 style
• Point to various styles in the Shape
Styles gallery and watch the style of
the shape change in the document.
2
• Click Intense Effect - Brown, Accent
Figure 3– 7
4 in the Shape Styles gallery to apply
the selected style to the shape.
Other Ways
1. Click Format Shape Dialog
Box Launcher (Drawing
Tools Format tab | Shape
Styles group), click
Picture Color in left pane
(Format Shape dialog
box), select desired colors,
click Close button
2. Right-click shape,
click Format Shape on
shortcut menu, click
Picture Color in left pane
(Format Shape dialog
box), select desired colors,
click Close button
To Add
dd Text to a Shape
h
The next step is to add the organization name to the shape. The following steps add text to a sha
shape.
1
• Right-click the shape to display a
WD 30 Word Chapter 1 Creating, Formatting, and Editing a Word Document with Pictures
shortcut menu
and the Mini toolbar
Selecting
Text
(Figure 3–8).
In many of the previous steps, you have selected text. Table 1– 3 summarizes the
mouse
techniques used to select various items.
Mini toolbar
bar
b
pointer
Table 1– 3 Techniques for Selecting Text
shortcut menu
Break Points identify logical
breaks in the chapter if
students need to stop before
completing the project.
Item to Select
Mouse
Keyboard (where applicable)
Block of text
Click at beginning of selection, scroll to end of selection,
position mouse pointer at end of selection, hold down SHIFT
key and then click; or drag through the text.
Add Text
command
Character(s)
Drag through character(s).
SHIFT+RIGHT ARROW or SHIFT+LEFT ARROW
Document
Move mouse to left of text until mouse pointer changes to
a right-pointing block arrow and then triple-click.
CTRL+A
Graphic
Click the graphic.
Line
Move mouse to left of line until mouse pointer changes to a
right-pointing block arrow and then click.
HOME, then SHIFT+END or END, then SHIFT+HOME
Lines
Move mouse to left of first line until mouse pointer changes
to a right-pointing block arrow and then drag up or down.
HOME, then SHIFT+DOWN ARROW or END, then SHIFT+UP AROW
Paragraph
Triple-click paragraph; or move mouse to left of paragraph
until mouse pointer changes to a right-pointing block arrow
and then double-click.
CTRL+SHIFT+DOWN ARROW or CTRL+SHIFT+UP ARROW
Paragraphs
Move mouse to left of paragraph until mouse pointer
changes to a right-pointing block arrow, double-click, and
then drag up or down.
CTRL+SHIFT+DOWN ARROW or CTRL+SHIFT+UP ARROW repeatedly
Sentence
Press and hold down CTRL key and then click sentence.
Figure 3– 8
Word
Double-click the word.
CTRL+SHIFT+RIGHT ARROW or CTRL+SHIFT+LEFT ARROW
Words
Drag through words.
CTRL+SHIFT+RIGHT ARROW or CTRL+SHIFT+LEFT ARROW repeatedly
To Save an Existing Document with the Same File Name
You have made several modifications to the document since you last saved it. Thus,
you should save it again. The following step saves the document again. For an example of
the step listed below, refer to the Office 2010 and Windows 7 chapter at the beginning
of this book.
1
Click the Save button on the Quick Access Toolbar to overwrite the previously saved file.
Break Point: If you wish to take a break, this is a good place to do so. You can quit Word now (refer to page WD 44 for
instructions). To resume at a later time, start Word (refer to pages WD 4 and WD 5 for instructions), open the file called Found
Dog Flyer (refer to page WD 45 for instructions), and continue following the steps from this location forward.
Inserting and Formatting Pictures
in a Word Document
With the text formatted in the flyer, the next step is to insert digital pictures in the flyer
and format the pictures. Flyers usually contain graphical images, such as a picture, to
attract the attention of passersby. In the following pages, you will perform these tasks:
1. Insert the first digital picture into the flyer and then reduce its size.
2. Insert the second digital picture into the flyer and then reduce its size.
3. Change the look of the first picture and then the second picture.
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Word Chapter 3
Licensed to: CengageBrain User
Licensed to: CengageBrain User
Creating, Formatting, and Editing a Word Document with Pictures Word Chapter 1 WD 53
Chapter Summary A concluding
paragraph, followed by a listing of
the tasks completed within a chapter
together with the pages on which
the step-by-step, screen-by-screen
explanations appear.
BTW
To Quit Word
The project now is complete. Thus, the following steps quit Word. For an example
of the step listed below, refer to the Office 2010 and Windows 7 chapter at the beginning
of this book.
1
If you have one Word document open, click the Close button on the right side of the title
bar to close the document and quit Word; or if you have multiple Word documents open,
click File on the Ribbon to open the Backstage view and then click Exit in the Backstage
view to close all open documents and quit Word.
2
If a Microsoft Word dialog box appears, click the Save button to save any changes made to
the document since the last save.
Chapter Summary
Printed Borders
If one or more of your
borders do not print, click
the Page Borders button
(Page Layout tab | Page
Background group), click
the Options button (Borders
and Shading dialog box),
click the Measure from
box arrow and click Text,
change the four text boxes
to 15 pt, and then click
the OK button in each
dialog box. Try printing
the document again. If the
borders still do not print,
adjust the text boxes in the
dialog box to a number
smaller than 15 point.
Word Chapter 1
Textbook Walk-Through
In this chapter, you have learned how to enter text in a document, format text, insert a picture, format a picture, add
a page border, and print a document. The items listed below include all the new Word skills you have learned in this
chapter.
Flash Cards
An interactive learning environment where
you identify chapter key terms associated with
displayed definitions.
Wheel of Terms
An interactive game that challenges your knowledge
of chapter key terms in the style of the television
show Wheel of Fortune.
Practice Test
A series of multiple choice questions that test your
knowledge of chapter content and key terms.
Crossword Puzzle Challenge
A crossword puzzle that challenges your knowledge
of key terms presented in the chapter.
Apply Your Knowledge
Reinforce the skills and apply the concepts you learned in this chapter.
Modifying Text and Formatting a Document
Note: To complete this assignment, you will be required to use the Data Files for Students. See the
inside back cover of this book for instructions on downloading the Data Files for Students, or contact
your instructor for information about accessing the required files.
Instructions: Start Word. Open the document, Apply 1-1 Buffalo Photo Shoot Flyer Unformatted, from
the Data Files for Students. The document you open is an unformatted flyer. You are to modify text,
format paragraphs and characters, and insert a picture in the flyer.
Perform the following tasks:
1. Delete the word, single, in the sentence of body copy below the headline.
2. Insert the word, Creeks, between the words, Twin Buffalo, in the sentence of body copy below the
headline.
3. At the end of the signature line, change the period to an exclamation point.
4. Center the headline and the signature line.
5. Change the theme colors to the Aspect color scheme.
6. Change the font and font size of the headline to 48-point Impact, or a similar font. Change the
case of the headline text to all capital letters. Apply the text effect called Gradient Fill – Orange,
Accent 1, Outline – White to the headline.
7. Change the font size of body copy between the headline and the signature line to 20 point.
8. Use the Mini toolbar to change the font size of the signature line to 26 point.
9. Select the words, hundreds of buffalo, in the paragraph below the headline and underline them.
BTW
STUDENT ASSIGNMENTS
WD 54
23. Bold Text (WD 28)
1. Start Word (WD 4)
24. Change Theme Colors (WD 28)
2. Type Text (WD 6)
25. Save an Existing Document with the Same File
3. Display Formatting Marks (WD 7)
Name (WD 30)
4. Insert a Blank Line (WD 7)
26. Insert a Picture (WD 31)
5. Wordwrap Text as You Type (WD 8)
27. Zoom the Document (WD 33)
6. Check Spelling and Grammar as You Type (WD 9)
28. Resize a Graphic (WD 34)
7. Save a Document (WD 12)
29. Resize a Graphic by Entering Exact Measurements
8. Center a Paragraph (WD 14)
(WD 36)
9. Select a Line (WD 15)
30. Apply a Picture Style (WD 37)
10. Change the Font Size of Selected Text (WD 16)
31. Apply Picture Effects (WD 38)
11. Change the Font of Selected Text (WD 17)
32. View One Page (WD 40)
12. Change the Case of Selected Text (WD 18)
33. Add a Page Border (WD 41)
19)
13. Apply a Text Effect to Selected Text (WD 1
34. Change Spacing before and after a Paragraph
14. Shade a Paragraph (WD 20)
Word Chapter 1 Creating, Formatting, and Editing a Word Document with Pictures
(WD 44)
15. Select Multiple Lines (WD 21)
35. Quit Word (WD 44)
16. Bullet a List of Paragraphs (WD 22)
36. Open a Document from Word (WD 45)
17. Undo and Redo an Action (WD 23)
37. Insert Text in an Existing Document (WD 46)
18. Italicize Text (WD 24)
Learn It Online
38. Delete Text (WD 47)
19. Color Text (WD 25)
39. Move Text (WD 47)
20. Use the Mini Toolbar to Format Text (WD 26)
Test your knowledge of chapter content and key terms.
40. Change Document Properties (WD 49)
21. Select a Group of Words (WD 27)
41. Print a Document (WD 51)
22. Underline Text (WD 27)
Instructions: To complete the Learn It Online exercises, start your browser, click the Address bar, and
then enter the Web address scsite.com/wd2010/learn. When the Word 2010 Learn It Online
page is displayed, click the link for the exercise you want to complete and then read the instructions.
If you have a SAM 2010 user profi
pro le, your instructor may have assigned an autogradable
so, log into the SAM 2010 Web site at www.cengage.com/sam2010
version of this assignment. If so
Chapter Reinforcement TF, MC, and SA
Who Wants To Be a Computer Genius?
to download the instruction and start files.
A series of true/false, multiple choice, and short
An interactive game that challenges your knowledge
answer questions that test your knowledge of the
of chapter content in the style of a television
chapter content.
quiz show.
Quick Reference
For a table that lists how to complete the tasks covered in this
book using the mouse, Ribbon, shortcut menu, and keyboard, see
the Quick Reference Summary at the back of this book, or visit the
Word 2010 Quick Reference Web page (scsite.com/wd2010/qr).
Learn It Online Every chapter
features a Learn It Online section that
is comprised of six exercises. These
exercises include True/False, Multiple
Choice, Short Answer, Flash Cards,
Practice Test, and Learning Games.
Apply Your Knowledge This exercise
usually requires students to open and
manipulate a file from the Data Files
that parallels the activities learned in
the chapter. To obtain a copy of the
Data Files for Students, follow the
instructions on the inside back cover of
this text.
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Licensed to: CengageBrain User
WD 56 Word Chapter 1 Creating, Formatting, and Editing a Word Document with Pictures
Extend Your Knowledge
Extend the skills you learned in this chapter and experiment with new skills. You may need to
use Help to complete the assignment.
Instructions: Start Word. Open the document, Extend 1-1 TVC Cruises Flyer, from the Data Files for
Students. You will enhance the look of the flyer shown in Figure 1– 76. Hint: Remember, if you make
a mistake while formatting the picture, you can reset it by clicking the Reset Picture button or Reset
Picture button arrow (Picture Tools Format tab | Adjust group).
Perform the following tasks:
1. Use Help to learn about the following formats: remove bullets, grow font, shrink font, art page
borders, decorative underline(s), picture bullets, picture border shading, shadow picture effects, and
color saturation and tone.
2. Remove the bullet from the paragraph below the picture.
add art page border
3. Select the text, 10 percent,
and use the Grow Font
button to increase its font
size.
Extend Your Knowledge
projects at the end of each
chapter allow students to
extend and expand on the skills
learned within the chapter.
Students use critical thinking to
experiment with new skills to
complete each project.
4. Add an art page border to
the flyer. If the border is
not in color, add color to it.
change border
color and add
shadow effect;
change color
saturation and
color tone
6. Change the style of the
bullets to picture bullet(s).
remove bullet
Creating, Formatting, and Editing a Word Document with Pictures Word Chapter 1 WD 57
7. Change the color of the
picture border. Add a
change underline
Make
It picture
Right
shadow
effect to the
style and color
picture.
Analyze
a document
and correct all errors and/or improve the design.
8. Change
the color saturation
use Grow Font
button to
increase font size
change to
picture
bullets
Figure 1–76
and color tone of the picture.
Correcting
and Grammar Errors
9. ChangeSpelling
the document
Note: properties,
To complete
this assignment, you will be required to use the Data Files for Students. See the
including
insidekeywords,
back coverasofspecifi
this book
ed byfor instructions on downloading the Data Files for Students, or contact
your instructor for information about accessing the required files.
your instructor. Save the
revised document
with
a the document, Make It Right 1-1 Karate Academy Flyer Unchecked,
Instructions:
Start Word.
Open
newData
file name
andStudents.
then
from the
Files for
The document is a flyer that contains spelling and grammar errors, as
it in1–
the
shownsubmit
in Figure
77.format
You are to correct each spelling (red wavy underline) and grammar error (green
specifi
ed underlines)
by your instructor.
and blue
wavy
by right-clicking the flagged text and then clicking the appropriate correction on the shortcut menu.
If your screen does not display the wavy underlines, click File on the Ribbon and then click
Options in the Backstage view. When the Word Options dialog box is displayed, click Proofing in the
left pane, be sure the ‘Hide spelling errors in this document only’ and ‘Hide grammar errors in this
document only’ check boxes do not contain check marks, and then click the OK button. If your screen
still does not display the wavy underlines, redisplay the Word Options dialog box, click Proofing, and
then click the Recheck Document button.
Change the document properties, including keywords, as specified by your instructor. Save the
revised document with the name, Make It Right 1-1 Karate Academy Flyer, and then submit it in the
format specified by your instructor.
Make It Right projects call on
students to analyze a file, discover
errors in it, and fix them using the
skills they learned in the chapter.
shortcut menu
appears when you
right-click flagged
text
spelling and grammar
errors flagged in
document with wavy
underlines
Figure 1–77
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Word Chapter 1
5. Change the solid underline
below the word, cruises, to a
decorative underline.
underline Change
the color of the underline.
STUDENT ASSIGNMENTS
STUDENT ASSIGNMENTS
Modifying Text and Picture Formats and Adding Page Borders
Note: To complete this assignment, you will be required to use the Data Files for Students. See the
inside back cover of this book for instructions on downloading the Data Files for Students, or contact
your instructor for information about accessing the required files.
Licensed to: CengageBrain User
Textbook Walk-Through
WD 58 Word Chapter 1 Creating, Formatting, and Editing a Word Document with Pictures
In the Lab
In the Lab Three all new in-depth
assignments per chapter require
students to utilize the chapter
concepts and techniques to solve
problems on a computer.
Lab 1: Creating a Flyer with a Picture
Problem: As a part-time employee in the Student Services Center at school, you have been asked to
prepare a flyer that advertises study habits classes. First, you prepare the unformatted flyer shown in
Figure 1–78a, and then you format it so that it looks like Figure 1–78b. Hint: Remember, if you make a
mistake while formatting the flyer, you can click the Undo button on the Quick Access Toolbar to undo
your last action.
Note: To complete this assignment, you will be required to use the Data Files for Students. See the
inside back cover of this book for instructions on downloading the Data Files for Students, or contact
your instructor for information about accessing the required files.
Instructions: Perform the following tasks:
1. Start Word. Display formatting marks on the screen.
2. Type the flyer text, unformatted, as shown in Figure 1–78a, inserting a blank line between the
headline and the body copy. If Word flags any misspelled words as you type, check their spelling
and correct them.
3. Save the document using the file name, Lab 1-1 Study Habits Flyer.
4. Center the headline and the signature line.
5. Change the theme colors to Concourse.
6. Change the font size of the headline to 36 point and the font to Ravie, or a similar font. Apply the
text effect called Gradient Fill – Dark Red, Accent 6, Inner Shadow.
7. Change the font size of body copy between the headline and the signature line to 20 point.
Creating a Business Letter with a Letterhead and Table Word Chapter 3 WD 199
blank line
create a building block for Fair Grove Elementary School and insert the building block whenever
you have to enter the school name. Resize table columns to fit contents. Check the spelling of the
letter. Change the document properties, as specified by your instructor. Save the letter with Lab 3-3
Education Board Letter as the file name.
Cases and Places
Apply your creative thinking and problem solving skills to design and implement a solution.
Note: To complete these assignments, you may be required to use the Data Files for Students. See the
inside back cover of this book for instructions on downloading the Data Files for Students, or contact
your instructor for information about accessing the required files.
Figure 1
1–78
78 (a) Unformatted
ma
a
Flyer
1: Create a Letter to a Potential Employer
Academic
Cases & Places exercises call on
students to create open-ended
projects that reflect academic,
personal, and business settings.
Word Chapter 3
8. Change the font size of the signature line to 22 point. Bold the text in the signature line.
STUDENT ASSIGNMENTS
STUDENT ASSIGNMENTS
Design and/or create a document using the guidelines, concepts, and skills presented in this
chapter. Labs are listed in order of increasing difficulty.
As a student about to graduate, you are actively seeking employment in your field and have located an
advertisement for a job in which you are interested. You decide to write a letter to the potential employer:
Ms. Janice Tremont at Home Health Associates, 554 Mountain View Lane, Blue Dust, MO 64319.
The draft wording for the letter is as follows: I am responding to your advertisement for the
nursing position in the Blue Dust Press. I have tailored my activities and education for a career in
geriatric medicine. This month, I will graduate with concentrations in Geriatric Medicine (24 hours),
Osteopathic Medicine (12 hours), and Holistic Nursing (9 hours). In addition to receiving my
bachelor degree in nursing, I have enhanced my education by participating in the following activities:
volunteered at Blue Dust’s free health care clinic; attended several continuing education and careerspecific seminars, including An Aging Populace, Care of the Homebound, and Special Needs of the
Elderly; completed one-semester internship at Blue Dust Community Hospital in spring semester
of 2012; completed Certified Nursing Assistant (CNA) program at Blue Dust Community College;
and worked as nurse’s aide for two years during college. I look forward to an interview so that we
can discuss the position you offer and my qualifications. With my background and education, I am
confident that I will make a positive contribution to Home Health Associates.
The letter should contain a letterhead that uses a shape and clip art, a table (use a table to present
the areas of concentration), and a bulleted list (use a bulleted list to present the activities). Insert
nonbreaking spaces in the newspaper name. Use the concepts and techniques presented in this chapter
to create and format a letter according to the modified block style, creating appropriate paragraph
breaks and rewording the draft as necessary. Use your personal information for contact information in
the letter. Be sure to check the spelling and grammar of the finished letter. Submit your assignment in
the format specified by your instructor.
2: Create a Letter Requesting Donations
Personal
As an alumnus of your historic high school, you are concerned that the building is being considered for
demolition. You decide to write a letter to another graduate: Mr. Jim Lemon, 87 Travis Parkway, Vigil,
CT 06802.
The draft wording for the letter is as follows: As a member of the class of 1988, you, like many
others, probably have many fond memories of our alma mater, Vigil East High School. I recently
learned that the building is being considered for demolition because of its age and structural integrity.
Continued >
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®
Microsoft
®
OFFICE 2010
POST-ADVANCED
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Microsoft Office 2010
Appendix A
Project Planning
Guidelines
Using Project Planning Guidelines
The process of communicating specific information to others is a learned, rational skill.
Computers and software, especially Microsoft Office 2010, can help you develop ideas and
present detailed information to a particular audience.
Using Microsoft Office 2010, you can create projects such as Word documents,
PowerPoint presentations, Excel spreadsheets, and Access databases. Productivity software
such as Microsoft Office 2010 minimizes much of the laborious work of drafting and
revising projects. Some communicators handwrite ideas in notebooks, others compose
directly on the computer, and others have developed unique strategies that work for their
own particular thinking and writing styles.
No matter what method you use to plan a project, follow specific guidelines to
arrive at a final product that presents information correctly and effectively (Figure A–1).
Use some aspects of these guidelines every time you undertake a project, and others as
needed in specific instances. For example, in determining content for a project, you may
decide that a chart communicates trends more effectively than a paragraph of text. If so,
you would create this graphical element and insert it in an Excel spreadsheet, a Word
document, or a PowerPoint slide.
Determine the Project’s Purpose
Begin by clearly defining why you are
undertaking this assignment. For example,
you may want to track monetary donations
collected for your club’s fund-raising drive.
Alternatively, you may be urging students
to vote for a particular candidate in the next
election. Once you clearly understand the
purpose of your task, begin to draft ideas of
how best to communicate this information.
Analyze Your Audience
Learn about the people who will
read, analyze, or view your work. Where
are they employed? What are their educational backgrounds? What are their
expectations? What questions do they have?
PROJECT PLANNING GUIDELINES
1. DETERMINE THE PROJECT’S PURPOSE
Why are you undertaking the project?
2. ANALYZE YOUR AUDIENCE
Who are the people who will use your work?
3. GATHER POSSIBLE CONTENT
What information exists, and in what forms?
4. DETERMINE WHAT CONTENT TO
PRESENT TO YOUR AUDIENCE
What information will best communicate the project’s
purpose to your audience?
Figure A–1
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APP 2 Appendix A Project Planning Guidelines
Design experts suggest drawing a mental picture of these people or finding photos of
people who fit this profile so that you can develop a project with the audience in mind.
By knowing your audience members, you can tailor a project to meet their interests
and needs. You will not present them with information they already possess, and you will
not omit the information they need to know.
Example: Your assignment is to raise the profile of your college’s nursing program in
the community. How much do they know about your college and the nursing curriculum?
What are the admission requirements? How many of the applicants admitted complete
the program? What percent pass the state board exams?
Gather Possible Content
Rarely are you in a position to develop all the material for a project. Typically, you
would begin by gathering existing information that may reside in spreadsheets or databases. Web sites, pamphlets, magazine and newspaper articles, and books could provide
insights of how others have approached your topic. Personal interviews often provide
perspectives not available by any other means. Consider video and audio clips as potential
sources for material that might complement or support the factual data you uncover.
Determine What Content to Present to Your Audience
Experienced designers recommend writing three or four major ideas you want an
audience member to remember after reading or viewing your project. It also is helpful to
envision your project’s endpoint, the key fact you wish to emphasize. All project elements
should lead to this ending point.
As you make content decisions, you also need to think about other factors.
Presentation of the project content is an important consideration. For example, will your
brochure be printed on thick, colored paper or posted on the Web? Will your PowerPoint
presentation be viewed in a classroom with excellent lighting and a bright projector, or
will it be viewed on a notebook computer monitor? Determine relevant time factors, such
as the length of time to develop the project, how long readers will spend reviewing your
project, or the amount of time allocated for your speaking engagement. Your project will
need to accommodate all of these constraints.
Decide whether a graph, photo, or artistic element can express or emphasize a
particular concept. The right hemisphere of the brain processes images by attaching an
emotion to them, so audience members are more apt to recall these graphics long term
rather than just reading text.
As you select content, be mindful of the order in which you plan to present
information. Readers and audience members generally remember the first and last pieces
of information they see and hear, so you should place the most important information at
the top or bottom of the page.
Summary
When creating a project, it is beneficial to follow some basic guidelines from the outset.
By taking some time at the beginning of the process to determine the project’s purpose,
analyze the audience, gather possible content, and determine what content to present to
the audience, you can produce a project that is informative, relevant, and effective.
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Microsoft Office 2010
Appendix B
Publishing Office 2010
Web Pages Online
With Office 2010 programs, you use the Save As command in the Backstage view to save a
Web page to a Web site, network location, or FTP site. File Transfer Protocol (FTP) is
an Internet standard that allows computers to exchange files with other computers on the
Internet.
You should contact your network system administrator or technical support staff at
your Internet access provider to determine if their Web server supports Web folders, FTP,
or both, and to obtain necessary permissions to access the Web server.
Using an Office Program to Publish Office 2010 Web Pages
When publishing online, someone first must assign the necessary permissions for
you to publish the Web page. If you are granted access to publish online, you must obtain
the Web address of the Web server, a user name, and possibly a password that allows you
to connect to the Web server. The steps in this appendix assume that you have access to an
online location to which you can publish a Web page.
TO CONNECT TO AN ONLINE LOCATION
To publish a Web page online, you first must connect to the online location. To
connect to an online location using Windows 7, you would perform the following steps.
1. Click the Start button on the Windows 7 taskbar to display the Start menu.
2. Click Computer in the right pane of the Start menu to open the Computer window.
3. Click the ‘Map network drive’ button on the toolbar to display the Map Network
Drive dialog box. (If the ‘Map network drive’ button is not visible on the toolbar, click
the ‘Display additional commands’ button on the toolbar and then click ‘Map network
drive’ in the list to display the Map Network Drive dialog box.)
4. Click the ‘Connect to a Web site that you can use to store your documents and
pictures’ link (Map Network Drive dialog box) to start the Add Network Location
wizard.
5. Click the Next button (Add Network Location dialog box).
6. Click ‘Choose a custom network location’ and then click the Next button.
7. Type the Internet or network address specified by your network or system
administrator in the text box and then click the Next button.
8. Click ‘Log on anonymously’ to deselect the check box, type your user name in the User
name text box, and then click the Next button.
9. If necessary, enter the name you want to assign to this online location and then click
the Next button.
10. Click to deselect the Open this network location when I click Finish check box, and
then click the Finish button.
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APP 4 Appendix B Publishing Office 2010 Web Pages Online
11. Click the Cancel button to close the Map Network Drive dialog box.
12. Close the Computer window.
TO SAVE A WEB PAGE TO AN ONLINE LOCATION
The online location now can be accessed easily from Windows programs, including
Microsoft Office programs. After creating a Microsoft Office file you wish to save as a
Web page, you must save the file to the online location to which you connected in the
previous steps. To save a Microsoft Word document as a Web page, for example, and
publish it to the online location, you would perform the following steps.
1. Click File on the Ribbon to display the Backstage view and then click Save As in the
Backstage view to display the Save As dialog box.
2. Type the Web page file name in the File name text box (Save As dialog box). Do not
press the enter key because you do not want to close the dialog box at this time.
3. Click the ‘Save as type’ box arrow and then click Web Page to select the Web Page
format.
4. If necessary, scroll to display the name of the online location in the navigation pane.
5. Double-click the online location name in the navigation pane to select that location as
the new save location and display its contents in the right pane.
6. If a dialog box appears prompting you for a user name and password, type the user
name and password in the respective text boxes and then click the Log On button.
7. Click the Save button (Save As dialog box).
The Web page now has been published online. To view the Web page using a Web
browser, contact your network or system administrator for the Web address you should
use to connect to the Web page.
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Microsoft Office 2010
Appendix C
Saving to the Web Using
Windows Live SkyDrive
Introduction
Windows Live SkyDrive, also referred to as SkyDrive, is a free service that allows
users to save files to the Web, such as documents, presentations, spreadsheets, databases,
videos, and photos. Using SkyDrive, you also can save files in folders, providing for
greater organization. You then can retrieve those files from any computer connected
to the Internet. Some Office 2010 programs including Word, PowerPoint, and Excel
can save files directly to an Internet location such as SkyDrive. SkyDrive also facilitates
collaboration by allowing users to share files with other SkyDrive users (Figure C – 1).
Windows
Live SkyDrive
Figure C – 1
Note: An Internet connection is required to perform the steps in this appendix.
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APP 6 Appendix C Saving to the Web Using Windows Live SkyDrive
To Save a File to Windows Live SkyDrive
You can save files directly to SkyDrive from within Word, PowerPoint, and Excel using the Backstage view.
The following steps save an open Word document (Koala Exhibit Flyer, in this case) to SkyDrive. These steps
require you to have a Windows Live account. Contact your instructor if you do not have a Windows Live account.
1
• Start Word and then
File tab
Koala Exhibit
Flyer opened
in Word
Backstage view
open a document you
want to save to the
Web (in this case, the
Koala Exhibit Flyer).
• Click File on the
Ribbon to display
the Backstage view
(Figure C – 2).
Figure C – 2
2
• Click the Save & Send
tab to display the
Save & Send gallery
(Figure C – 3).
Save &
Send
gallery
Save & Send
tab
Figure C – 3
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Saving to the Web Using Windows Live SkyDrive Appendix C APP 7
3
• Click Save to Web in the Save &
Send gallery to display information
about saving a file to the Web
(Figure C – 4).
Appendix C
Licensed to: CengageBrain User
information about
saving to Web
in right pane
(contents of your
pane may differ)
Save to Web
command
Sign In button
clicking this link displays a
Web page allowing you
to sign up for a Windows
Live account
Figure C – 4
4
• Click the Sign In button to display a
Windows Live
login dialog box
Q&A
Windows Live login dialog box that
requests your e-mail address and
password (Figure C – 5).
What if the Sign In button does not
appear?
E-mail address box
If you already are signed into
Windows Live, the Sign In button
will not be displayed. Instead, the
contents of your Windows Live
SkyDrive will be displayed. If you
already are signed into Windows
Live, proceed to Step 6.
Password text box
OK button will
be enabled
after typing
e-mail address
and password
Figure C – 5
5
• Enter your Windows Live e-mail
address in the E-mail address box
(Windows Live login dialog box).
clicking this button
refreshes the list of
folders on SkyDrive
• Enter your Windows Live password
in the Password text box.
• Click the OK button to sign into
Windows Live and display the
contents of your Windows Live
SkyDrive in the right pane of the
Save & Send gallery.
clicking this button creates
a new folder on SkyDrive
folders contained
on SkyDrive (your
list may differ)
My Documents
folder selected
• If necessary, click the My Documents
Save As button
Q&A
What if the My Documents folder
does not exist?
Q&A
folder to set the save location for
the document (Figure C – 6).
My SkyDrive shows personal and shared folders. What is the difference?
Figure C – 6
Click another folder to select it as
the save location. Record the name of this folder so that you can locate and retrieve the file
later in this appendix.
Personal folders are private and are not shared with anyone. Shared folders can be viewed
by SkyDrive users to whom you have assigned the necessary permissions.
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APP 8 Appendix C Saving to the Web Using Windows Live SkyDrive
6
• Click the Save As button in the right
Save As dialog box
path to your SkyDrive
(your path will differ)
pane of the Save & Send gallery to
contact the SkyDrive server (which
may take some time, depending
on the speed of your Internet
connection) and then display the
Save As dialog box (Figure C – 7).
File name text box
default file
name selected
Save button
Figure C – 7
7
• Type Koala Exhibit Web in
Q&A
the File name text box to enter the
file name and then click the Save
button (Save As dialog box) to save
the file to Windows Live SkyDrive
(Figure C – 8).
file saved with
new file name
Is it necessary to rename the file?
It is good practice to rename the
Figure C – 8
file. If you download the file from
SkyDrive to your computer, having a different file name will preserve the original file.
8
• If you have one Word document open, click the Close button on the right side of the title
bar to close the document and quit Word; or if you have multiple Word documents open,
click File on the Ribbon to open the Backstage view and then click Exit in the Backstage view
to close all open documents and quit Word.
Web Apps
Microsoft has created a scaled-down, Web-based version of its Microsoft Office
suite, called Microsoft Office Web Apps, or Web Apps. Web Apps contains Web-based
versions of Word, PowerPoint, Excel, and OneNote that can be used to view and edit files
that are saved to SkyDrive. Web Apps allows users to continue working with their files
even while they are not using a computer with Microsoft Office installed. In addition to
working with files located on SkyDrive, Web Apps also enables users to create new Word
documents, PowerPoint presentations, Excel spreadsheets, and OneNote notebooks. After
returning to a computer with the Microsoft Office suite, some users choose to download
files from SkyDrive and edit them using the associated Microsoft Office program.
Note: As with all Web applications, SkyDrive and Office Web Apps are subject to change. Consequently, the steps required
to perform the actions in this appendix might be different from those shown.
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Saving to the Web Using Windows Live SkyDrive Appendix C APP 9
To Download a File from Windows Live SkyDrive
Files saved to SkyDrive can be downloaded from a Web browser using any computer with an Internet
connection. The following steps download the Koala Exhibit Web file using a Web browser.
1
• Click the Internet Explorer program
button pinned on the Windows 7
taskbar to start Internet Explorer.
Web address typed
in Address bar
• Type skydrive.live.com
Q&A
in the Address bar and then press
the ENTER key to display a SkyDrive
Web page requesting you sign
in to your Windows Live account
(Figure C – 9). (If the contents
of your SkyDrive are displayed
instead, you already are signed
in and can proceed to Step 3
on the next page.)
SkyDrive Web
page (your Web
page may differ)
Sign in link
Why does the Web address change
after I enter it in the Address bar?
Q&A
The Web address changes because
you are being redirected to sign into
Windows Live before you can access
SkyDrive.
Can I open the file from Microsoft
Word instead of using the Web
browser?
Internet Explorer
pinned program
button
If you are opening the file on the
same computer from which you
Figure C – 9
saved it to the SkyDrive, click File on
the Ribbon to open the Backstage view. Click the Recent tab and then click the desired file
name (Koala Exhibit Web, in this case) in the Recent Documents list, or click Open and then
navigate to the location of the saved file (for a detailed example of this procedure, refer to
the Office 2010 and Windows 7 chapter at the beginning of this book).
2
• Click the Sign in link to display the
Q&A
Windows Live ID and Password text
boxes (Figure C – 10).
Why can I not locate the Sign
in link?
If your computer remembers your
Windows Live sign in credentials
from a previous session, your e-mail
address already may be displayed
on the SkyDrive Web page. In this
case, point to your e-mail address to
display the Sign in button, click the
Sign in button, and then proceed
to Step 3. If you cannot locate
your e-mail address or Sign in link,
click the Sign in with a different
Windows Live ID link and then
proceed to Step 3.
Windows Live ID
text box
Password text box
Sign in button
Figure C – 10
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Appendix C
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Licensed to: CengageBrain User
APP 10 Appendix C Saving to the Web Using Windows Live SkyDrive
3
• If necessary, enter your Windows
Q&A
Live ID and password in the
appropriate text boxes and then
click the Sign in button to sign
into Windows Live and display
the contents of your SkyDrive
(Figure C – 11).
pointing to Windows Live displays a
menu with a SkyDrive command, which
will show all folders on your SkyDrive
What if my screen shows the
contents of a particular folder,
instead of all folders?
To display all folders on your
SkyDrive, point to Windows
Live in the upper-left corner
of the window and then click
SkyDrive on the Windows
Live menu.
My
Documents
folder
folder(s) located
on SkyDrive (your
folders may differ)
Figure C – 11
4
• Click the My Documents folder,
or the link corresponding to the
folder containing the file you wish
to open, to select the folder and
display its contents (Figure C – 12).
first name associated
with Windows Live
account (your name
will differ)
My Documents
folder opened
contents of
opened folder
(your list will
differ)
Figure C – 12
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Saving to the Web Using Windows Live SkyDrive Appendix C APP 11
5
• Point to the Koala
Exhibit Web file to
select the file and
display commands
associated with the
file.
• Click the More link
to display the More
menu (Figure C – 13).
More link
Koala Exhibit
Web file
More menu
Download
command
Figure C – 13
6
• Click Download on
the More menu
to display the File
Download dialog box
(Figure C – 14).
File Download
dialog box
Save button
Figure C – 14
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Appendix C
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Licensed to: CengageBrain User
APP 12 Appendix C Saving to the Web Using Windows Live SkyDrive
7
• Click the Save button (File Download
Save As dialog box
dialog box) to display the Save
As dialog box (Figure C – 15).
• Navigate to the desired save
location.
• Click the Save button to save the
file on your computer’s hard disk or
other storage device connected to
the computer.
file name
Save button
Figure C – 15
Collaboration
In today’s workplace, it is common to work with others on projects. Collaborating with
the members of your team often requires sharing files. It also can involve multiple people
editing and working with a certain set of files simultaneously. Placing files on SkyDrive in a
public or shared folder enables others to view or modify the files. The members of the team
then can view and edit the files simultaneously using Web Apps, enabling the team to work
from one set of files (Figure C – 16). Collaboration using Web Apps not only enables multiple
people to work together, it also can reduce the amount of time required to complete a project.
Ribbon contains
editing commands
some graphics and
formats may be displayed
differently or may not be
supported in the Web app
file opened in
Web browser
Figure C – 16
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Index
Licensed to: CengageBrain User
Index
2-D line charts, creating, EX 495–497
3-D Cylinder chart, changing
PivotChart to, EX 526–528
3-D effects, applying, WD 703–704
3D Stacked Column chart, AC 584–585
A
ACCDE file, AC 661–663
accepting tracked changes, WD 489
Access, converting databases to earlier,
or later versions, AC 630–631
Access Services, publishing Web
databases to, AC 624
Account Settings dialog box,
OUT 238–242
accounts, blog, WD 520–521
Action Catalog, AC 544
actions, AC 540
adding to macros, AC 545–549,
AC 562–563
getting information about, AC 545–546
in macros, AC 495–496
undoing, AC 520
ActiveX controls, EX 667
ActiveX Settings, Trust Center, AC 661
Add Record button, AC 491, AC 493
adding
See also inserting
bookmarks, WD 593
buttons to Quick Access toolbar,
EX 649–652
calculated fields to forms, AC 503–505
captions, WD 544–545, WD 548–549
cell watches, EX 566–568
columns, rows, AC 521
combo boxes that select values from
related table, AC 475–480
combo boxes to find records,
AC 488–489
command buttons to forms,
AC 485–485
commands to Quick Access Toolbar,
WD 708–710
commands to Ribbon, PPT 570–573
comments to worksheets, EX 711–713
contrast to pictures, PPT 564
data validation to cells, EX 573–575
digital signatures to documents,
WD 716–718
digital signatures to workbooks,
EX 686
fields to forms, AC 473–474
form controls to user interface,
EX 668–670
gridlines to forms, AC 522
hyperlinks to charts, PPT 636
hyperlinks to e-mail addresses,
EX 739–740
hyperlinks to Web pages, EX 737–738
images to forms, AC 501
items to Navigation Pane groups,
AC 640–641
labels to shapes, PPT 575–576
new e-mail accounts, OUT 237–242
outlines to charts, WD 515
placeholders, PPT 479–481
rectangles, AC 490
shadows to shapes, WD 650–651
shapes to presentations, PPT 573–574
slicers to worksheets, EX 537–538
SmartArt shapes, PPT 552
style to Quick Styles gallery, WD 690
subforms, AC 506–508
text to text boxes, WD 701
trendlines to charts, EX 494–498
Add-ins, Trust Center, AC 661
adjustable cells, EX 581
aligning
charts, PPT 625–626
data in table cells, PPT 616
page contents vertically,
WD 571–572
paragraphs, WD 680
text in text boxes, WD 702
worksheets, PPT 621
alternate keys, AC 683
alternative footers, WD 587–588
alternative headers, WD 588
ampersand (&) and combo box code,
AC 489
anchoring controls, AC 525–526
Answer Reports, EX 555
example, EX 556
viewing, EX 587–588, EX 596
antivirus programs, WD 678
AppData folder, AC 621
application parts
described, AC 621
using, AC 629–630
applications, EX 652
arguments, AC 544
Arrange tab, Report Layout Tools,
AC 519
arranging slides in Slide Sorter view,
PPT 664–666
arrows
inserting, PPT 559–560
setting shape formatting as default,
PPT 564–565
artistic effects
applying, WD 699
applying to slides, PPT 663
assigning tasks, OUT 206–207
at sign (@) and domain names,
OUT 246
attaching
files to tasks, OUT 203–204
Outlook items to tasks, OUT 205–206
attributes
described, AC 675, AC 680
and entities, relationships, AC 675–676
audience, analyzing project’s, APP 1–2
audio, recording narration,
PPT 694–695
Auto Account Setup feature, OUT 237
AutoArchive feature
configuring, OUT 290–291
described, OUT 290
automatic e-mail replies, setting up,
OUT 289
automatic error checking, AC 650–651
automatic macros, WD 711–714
axes
formatting using Chart Tools, WD 516
formatting using Graph, WD 502–503
in trendlines, EX 499
Axis Title box, AC 586–587
B
back-end databases, AC 663, AC 665
background colors, changing form’s,
AC 480, AC 510
background images, AC 485
backgrounds
formatting chart, PPT 634
formatting slide master, PPT 475–476
hiding, unhiding graphics,
PPT 490–491
removing, WD 697–698
worksheet, EX 734
Backstage view, protecting forms using,
WD 715
bar charts, EX 494
baseline, line spacing, PPT 551
bevel effects, PPT 614
Bing search engine, PPT 663
Blank Forms options, Application Parts,
AC 629
Blank layout, PPT 505–506
bloggers, WD 520
blogs, WD 520
creating, WD 521–525
publishing, WD 525–526
Word tools for, WD 476
bookmarks
adding, WD 593
described, WD 592
border styles, changing, AC 518
borders, adding to charts, WD 515
IND 1
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Licensed to: CengageBrain User
IND 2 Index
Boyce-Codd normal form (BCNF),
AC 703
brightness, adjusting photo, PPT 684
Bring Forward menu, WD 649
broadcasting presentations, PPT 705
browsers, displaying blog Web pages in,
WD 526
B-tree, AC 647
bubble charts, EX 494
building blocks, WD 551
creating alternative footers,
WD 587–588
editing properties, WD 553
inserting, WD 555–556, WD 559
sorting, WD 552–553
Building Blocks Organizer, WD 551,
WD 553
bullet character, adding SmartArt,
PPT 550
bulleted lists, changing symbol format
in, WD 558–559
buttons
adding macros as, on Quick Access
Toolbar, WD 708–710
adding to Quick Access toolbar,
EX 649–652
adding to Ribbon, OUT 270
deleting from Quick Access toolbar,
EX 650
grouping option, in user interfaces,
EX 671
C
calculated fields, EX 532
adding to forms, AC 503–505
adding to PivotTable reports,
EX 532–533
using in PivotTable reports,
EX 519–521
Calendar, customizing, OUT 262–269
candidate key, AC 683
caption numbers, WD 545
captions, WD 541
adding, WD 544–545, WD 548–549
adding to photo album pictures,
PPT 686
editing, WD 582–583
tables of figures, creating,
WD 581–582
categories
creating custom Navigation Pane,
AC 637–641
deleting, OUT 213–215
renaming, OUT 193–194
categorizing
e-mail messages, OUT 196–198
notes, OUT 220
tasks, OUT 186–196
category axis (in charts), PPT 626
cell reference, PPT 622
cell watches, adding to worksheets,
EX 566–568
cells (datasheet)
inserting, removing, AC 520–521
moving, AC 522–523
splitting, merging, AC 521–522
cells (table)
adding bevels, PPT 614
aligning data in, PPT 616
splitting, PPT 611
cells (worksheet)
data validation, adding, EX 573–575
locking, unlocking, EX 272–275,
EX 633
in macros, EX 644
naming (VBA), EX 679–680
centering
placeholder text, PPT 483–484
tables, PPT 617
text, WD 570
text boxes, PPT 543
certificate authority (CA), EX 685,
AC 656
certifications, PPT 708
changes, undoing, AC 520
changing
cells, EX 581
character spacing, PPT 486–487
chart types, PPT 627–628
macros, AC 494–496
reminders’ display, OUT 181
starting page numbers, WD 574
symbol format in bulleted lists,
WD 558–559
tracking options, WD 490
character spacing, changing,
PPT 486–487
character style, creating, WD 689–690
characters, resizing, WD 514
chart floor, PPT 634
Chart Tools
adding outlines to charts using,
WD 515
charting tables using, WD 511–514
formatting axes using, WD 516
moving legends using, WD 514–515
chart wall, PPT 634
Chart Wizard, AC 510–513
charting
Word table using Graph, WD 497–499
Word table using Office 2010 chart
tools, WD 511–514
charts
adding hyperlinks to, PPT 636
adding titles, AC 588–589
adding to slides, PPT 594
adding trendlines to, EX 494–498
aligning, PPT 625–626
applying Quick Styles, PPT 628
changing type, WD 501, AC 514–517
changing types, PPT 627–628
creating 2-D line, EX 495–497
diagrams for database design,
AC 709–712
displaying gridlines, PPT 633
displaying labels, hiding axes, PPT 632
editing data in, PPT 635–636
formatting, AC 517–518
formatting backgrounds, PPT 634
formatting legends, PPT 629–631
formatting text in, WD 502
graphing by column, WD 499
inserting from files, PPT 624–625
inserting in forms, AC 510–513
planning, AC 471
resizing, WD 500
styles, EX 534
switching rows and columns in,
PPT 626–627
using Microsoft Graph, WD 474
check box content controls
adding labels to, WD 638–639
formatting, EX 676–677
inserting, changing properties,
WD 637
circular references, EX 571
clearing validation circles, EX 578–579
clip art, scaling, WD 620–621
clippings, screen, WD 543
code, writing for Command Button,
EX 658–662
code statements, WD 714
codes, common error (table), EX 572
coffee, PPT 594
collaborate, WD 474, WD 477
collaborating, EX 717
with non-Excel 2010 users,
EX 749–750
workbooks, EX 718–721
collaboration, PPT 576
Excel features for, EX 706
importing and exporting XML data for,
EX 751
importing XML data for, EX 751
using SkyDrive, APP 12
Collapse/Expand group, Macro Tools
Design tab, AC 547
colors
applying fill, to slides, PPT 507–508
changing line, PPT 567
changing page, WD 618–619, WD 692
changing picture, WD 696
changing shadow, WD 651
changing SmartArt, PPT 556–557
fill. See fills
hyperlink, WD 619
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Index IND 3
text box outline, PPT 535
theme, WD 567, WD 653–654
column charts, EX 494
columns, inserting or deleting datasheet,
AC 520–521
columns (table)
drawing, PPT 606–607
splitting, PPT 610–611
combining revisions from different
authors, WD 493–496
combo box content controls
changing properties, WD 642–643
editing placeholder text in, WD 642
inserting, WD 641
Combo Box Wizard dialog box,
AC 476–480
combo boxes, AC 475
adding to find records, AC 488–489,
AC 492–493
modifying, AC 497–498
planning, AC 471
that select values from related table,
AC 475–480
Command Button
setting control properties, EX 657–658
writing code for, EX 658–662
Command Button Wizard, AC 486,
AC 554
command buttons
adding to forms, AC 485–485
creating menu forms containing,
AC 553–555
planning, AC 471
commands
See also specific command
adding to Ribbon, PPT 570–573,
OUT 272–275
constructing in forms, AC 498
comments, WD 477, EX 706
adding to worksheets, EX 711–713
deleting, WD 486–487
displaying, editing, EX 713–715
documenting procedure, EX 658
editing, WD 480
formatting, EX 716–717
gathering feedback using, EX 710
inserting in documents, WD 477–479
replying to, WD 480–481
reviewing, WD 486–489
comparing
described, EX 706
workbooks, EX 730–732
comparing and merging documents,
WD 491–493
Compatibility Checker, EX 609–610
compatibility mode, EX 499
compressing
pictures, WD 558
video files, PPT 701
computer programming, EX 626
computer virus, EX 645
computer viruses, WD 678
concatenation, AC 503
connecting to online locations, APP 3–4
constraints
described, EX 554
in Solver, EX 581–582, EX 595
content controls
See also specific content control
types (table), WD 624
Content placeholder, PPT 480
contrast
adding for energy, PPT 564
adjusting photo, PPT 684
in photographs, PPT 680
control margins, padding, AC 523–524
control properties, setting, EX 656–658,
EX 672–685
controls
See also specific control
anchoring, AC 525–526
formatting, AC 481–482
Option Button, EX 671
positioning, EX 670
Quick styles for, AC 571
sizing, EX 674
testing, EX 685
converting
databases to earlier, or later versions,
AC 630–631
to first normal form (1NF), AC 697
macros to VBA code, AC 494, AC 551
names to proper case, EX 637–638
objects to pictures, WD 508
to second normal form (2NF),
AC 699–701
SmartArt graphics to shapes,
PPT 559
SmartArt graphics to text,
PPT 557–558
tables to text, WD 682
to third normal form (3NF),
AC 703–705
copying
objects, WD 508
objects from source documents,
PPT 598
Quick Steps, OUT 279
tasks, OUT 202
video files, PPT 698–700
cover pages, inserting, WD 567–570
‘Create from file’ options, PPT 599
creating, PPT 686
2-D line charts, EX 495–497
character style, WD 689–690
cross-references, WD 546–547,
WD 548–549
custom data parts, AC 606–608
custom input masks, AC 646
custom shows, PPT 674–676
data macros, AC 571–574
datasheet forms, AC 565–568,
AC 617–618
e-mail accounts, OUT 237–242
files from existing files, WD 477,
WD 497–498
folders, OUT 276
forms for Web databases,
AC 616–620
forms with combo boxes, command
buttons, AC 472–493
handouts, PPT 578–579
indexes, WD 583–586, AC 647–650
layouts, AC 519–520
locked databases, AC 661
macros, WD 711–714, AC 543–549,
AC 561–563
menus containing command buttons,
AC 553–555
multipage forms, AC 501–513
navigation forms, AC 568–571,
AC 619
notes, OUT 218–220
photo albums, PPT 687
PivotChart reports, EX 530–531
PivotCharts, AC 582–589
PivotTable reports, EX 499–503,
EX 524
PivotTables, AC 576–578
procedures to automate data entry,
EX 652–656
queries, AC 43–45, AC 501–502
Quick Steps, OUT 275–281
reference documents, WD 566
rules, e-mail, OUT 282–286
Scenario Summary worksheets,
EX 602–603, EX 603–606
section breaks, PPT 666–668
self-signed certificates, AC 656–657
signatures, OUT 251–258
table of authorities, WD 586–587
tables of content, WD 573
tables of figures, WD 581–582
task categories, OUT 186–190
tasks, OUT 173–185
templates, AC 621–623
To-Do lists, OUT 173–185
validation rules for tables, AC 642
video files, PPT 705–707
Web databases, AC 609–616
cross-references, creating, WD 546–547,
WD 548–549
current date in documents, WD 685
custom show, PPT 661, PPT 674
creating, PPT 674–676
hyperlinking, PPT 680
opening, editing, PPT 677–679
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Index
Licensed to: CengageBrain User
Licensed to: CengageBrain User
IND 4 Index
custom view, EX 706
customizing
Calendar, OUT 262–269
font themes, PPT 473–474
handout masters, PPT 495–499
input masks, AC 645–646
instant search options, OUT 270–272
margins, WD 405–406, WD 617–618
Navigation Pane, AC 637–641
notes pages, PPT 500–501
Outlook options, OUT 247–251
PivotTable report display, EX 521–523
Ribbon, PPT 570–573, OUT 272–275
speaker notes, PPT 495–499
stationery, OUT 259–261
status bar, WD 481, WD 497
table formatting, PPT 602
theme colors, WD 653–654
D
data
adding to PivotTable, EX 502–503
aligning in table cells, PPT 616
entering in tables, PPT 609
importing to Web database, AC 615
importing XML for collaboration,
EX 751
saving current, as scenarios,
EX 590–592
Data Documenter, using, AC 635–636
data entry fields, WD 612, WD 625
data files, opening, OUT 242–243
data macros, creating, AC 571–574
data markers, EX 496
data mining, AC 575
data parts, creating custom, AC 606–608
data types, creating new, AC 608
data validation, EX 554
adding to cells, EX 573–575
overview of, EX 572–573
types of, EX 574
database administration, AC 604–605
database design, AC 674
diagrams for, AC 709–712
generally, AC 5–12
project, AC 674–683
database management system (DBMS),
encrypting, AC 653
databases
administering. See database
administration
analyzing for redundancy, AC 631–634
analyzing performance, AC 634–635
containing macros, opening, AC 549
converting to earlier version,
AC 630–631
creating custom data parts, AC 606–608
documenting, AC 635–636
encrypting, decrypting, AC 653–656
entities, attributes, relationships,
AC 675–676
locking, AC 661–663
normalization, AC 695–705
obtaining information from other
documents, AC 705–709
opening signed, AC 659
packaging, signing, AC 656–658
properties, changing, AC 642–644
relational, AC 676–683, AC 680
splitting, AC 663–664
Web. See Web databases
datasheet forms, creating, AC 565–568,
AC 617–618
date fields, inserting, WD 685
date picker content controls
changing properties, WD 645,
WD 684
inserting, WD 644
dates
flagging e-mail message with custom,
OUT 199–201
in footers, PPT 495
inserting in footers, WD 588–589
specifying task start and due,
OUT 173–175
decrypting databases, AC 655–656
deleting
See also removing
blog posts, WD 526
buttons from Quick Access Toolbar,
WD 710, EX 650
columns, rows, AC 521
comments, WD 486–487
draft versions, WD 561
e-mail accounts, OUT 295
e-mail rules, OUT 288–289
graphics, WD 680
index entries, WD 585
linked worksheets, WD 508
macros, WD 707, WD 711, EX 643
notes, OUT 221
patterns, PPT 509
properties, AC 644
RSS feeds, OUT 293–294
slide layouts, PPT 493–495
tables of content, WD 573
task categories, OUT 213–215
demoting
body text, WD 562
SmartArt bullet level, PPT 548–549
DEP Settings, Trust Center, AC 661
dependents, tracing, EX 565–566,
EX 571
Design mode, EX 662, EX 663, EX 653
Design view, creating forms in,
AC 472–474
designing
forms, AC 469–470
postcards, PPT 660
desk checking, EX 658
destination, PPT 598
determinant, AC 703
determine (functional dependence),
AC 680
Developer tab
hiding, WD 657
Ribbon, EX 635–636
showing, WD 625–626
diagrams for database design,
AC 709–712
digital certificates, WD 716, EX 685,
AC 656
digital signatures, WD 716, EX 685,
AC 656
adding to documents, WD 716–718
adding to workbooks, EX 686
reviewing, EX 687
disabled macros, WD 678
disabling
macros, EX 646
track changes, WD 483–484, EX 729
Display for Review setting, WD 478,
WD 486
displaying
See also viewing
Calendar options, OUT 265–267
chart gridlines, PPT 633
chart labels, PPT 632
documents side by side, WD 517–519
fields, and hiding, AC 607
formulas, EX 632
index entries, WD 549, WD 550
markups, WD 478, WD 486
objects in overlapping windows, tabbed
documents, AC 527
Outlook options, OUT 247
Reviewing Pane, WD 484–485
ruler, PPT 601
slide masters, PPT 471–472
tracked changes and comments,
WD 496
white space, WD 545
worksheet comments, EX 713
distribute, EX 717
preparing worksheets for distribution,
EX 606–608
workbooks by e-mail, EX 723–724
distributing
presentations, PPT 695
slide copies, PPT 495
table rows, PPT 614–615
.docm files, WD 677
Document Inspector
removing document comments using,
WD 497
using, EX 606–608
document themes, changing, WD 680
document window, and Select Browse
Object menu, WD 547
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Index IND 5
documenting databases, AC 635–636
documents
comparing, WD 491–496
creating for blog posts, WD 521–522
digital signatures, adding,
WD 716–718
embedding worksheets in, WD 509
linking Excel worksheets to,
WD 504–508
master. See master documents
obtaining database information from
other, AC 705–709
printing with comments, tracked
changes, WD 485
protecting, WD 656
recovering unsaved, WD 560
reviewing, WD 477–489
saving as templates, WD 613–614
signature lines, adding, WD 717–718
title pages, WD 567–570
Track Changes feature, WD 480–497
unprotecting, WD 678
viewing and scrolling through, side by
side, WD 517–519
.docx, PPT 618
.docx files, WD 614
dollar sign ($), currency symbol, EX 513
domain names, OUT 246
donut charts, EX 494
.dotx files, WD 614
draft versions, WD 560, WD 561
Draft view, WD 591
drawing
lines, PPT 565–566, PPT 568
rectangles, WD 647–648
tables, PPT 603–607
text boxes, WD 699–700
drop areas, AC 575–576, AC 587
drop-down boxes, AC 475
drop-down content controls
changing properties, WD 634–635
inserting, WD 633
due dates
creating tasks with, OUT 176–177
for flagged e-mail, OUT 196
E
editing
building block properties, WD 553
captions, WD 582–583
chart data, WD 514, PPT 635–636
charts, AC 514–517
comments, WD 480
custom shows, PPT 677–679
embedded files, PPT 601
embedded objects, WD 509
fields, WD 686
hyperlinks, EX 742–743
index entries, WD 585
linked objects, WD 509
linked worksheets, PPT 622–623
macros’ VBA code, WD 713–714
photo albums, PPT 687–688,
PPT 690–691
placeholder text, WD 627–628,
WD 631
restricting document, WD 657
revisions, WD 485
tables, WD 523–524
using Visual Basic Editor, EX 660–662,
EX 681–682
worksheet comments, EX 714–715
effects
applying shape, PPT 564
applying to text boxes, PPT 536
elements, EX 751
Else If clause, If statements, AC 563
e-mail
accounts, OUT 237–242, OUT 295
adding hyperlinks to addresses,
EX 739–740
distributing workbooks by,
EX 723–724
junk e-mail options, OUT 243–246
messages. See e-mail messages
Quick Steps, creating and using,
OUT 275–281
rules, working with, OUT 281–289
signatures, OUT 251–259
stationery, OUT 251, OUT 259–261
e-mail accounts
adding new, OUT 237–242
deleting, OUT 295
e-mail messages
AutoArchive feature, OUT 290–291
automatic replies, setting up, OUT 289
categorizing, OUT 196–198
flagging, OUT 198–201
previewing changes, OUT 261
setting default format, OUT 248–249
spell checking options, OUT 249–251
e-mail Subject text box, PPT 704
e-mailing slide shows from within
PowerPoint, PPT 702–704
embedded objects
described, PPT 598
positioning, PPT 599
embedding
objects, WD 505, PPT 598
worksheets in documents, WD 509
Enable Content button, EX 646
enabled macro, WD 678
enabling
macros, EX 646
tracked changes, WD 482
Encarta Dictionary, PPT 664
encrypting
databases, AC 605
described, AC 653
End Sub statement (VBA), EX 659
end-of-cell marks, WD 623
entities
and attributes, relationships,
AC 675–676
database, AC 675
entitles, AC 675
entity-relationship diagram (ERD),
AC 711
erasing table lines, PPT 608
Error Checking button, EX 569–571
error codes, common (table), EX 572
error indicator, AC 651–653
errors
automatic error checking, AC 650–651
correcting with Error Checking,
EX 569–571
and data validation, EX 572
in macros, fixing, AC 549–551
event-driven programs, EX 658
events, AC 499
Excel
basics of, WD 506–507
charts. See charts
inserting linked worksheets into
presentations, PPT 618–620
linking worksheets to Word
documents, WD 504–508
using within PowerPoint, PPT 623
.xlsx files, PPT 618
Excel 2010
collaborating with users who do not
use, EX 749–750
error codes, common (table), EX 572
Excel Compatibility Checker,
EX 609–610
exclusive mode, opening databases in,
AC 653–654
exclusive workbook, EX 729
executing macros, EX 647
exporting XML data for collaboration,
EX 751
Extensible Markup Language (XML),
EX 751, AC 604
F
field properties, special, AC 645–647
fields, WD 545, AC 680
adding to forms, AC 473–474
adding to tables in Web databases,
AC 610–611
calculated. See calculated fields
cross-references, WD 546
data entry, WD 612
editing, WD 686
inserting date, WD 685
PivotTable, EX 499
rearranging in queries, AC 616
File Transfer Protocol (FTP), APP 3–4
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Index
Licensed to: CengageBrain User
Licensed to: CengageBrain User
IND 6 Index
files
attaching to tasks, OUT 203–204
compressing size of, PPT 701
copying video, PPT 698–700
creating, from existing files, WD 477
creating from existing, WD 497–498
inserting into presentations,
PPT 598–600
linking, PPT 618, PPT 668
saving to SkyDrive, APP 6–8
fill effects, WD 691–692
fills, PPT 487
applying colors, to slides, PPT 507–508
applying to shapes, PPT 561–563
applying to text boxes, PPT 487–488
pattern, PPT 509
filtering
PivotTable reports, EX 506–509,
EX 516–518
PivotTables, PivotCharts, AC 582
PivotTables using slicers, EX 535
filters, junk e-mail, OUT 243
Find and Replace dialog box, using,
WD 575–577
finding
See also searching
information using Research pane,
PPT 692–694
first normal form (1NF)
conversion to, AC 697
described, AC 696
Flag Message dialog box, OUT 285–286
flagging e-mail messages, OUT 196,
OUT 198–201
focus, determining which object has,
AC 493
folders, creating, OUT 276
font sets, WD 567
font themes, PPT 472–474,
PPT 498–499
footers
creating alternative, WD 587–588
‘Date and time,’ PPT 495
handout, PPT 499
inserting dates in, WD 588–589
in slide masters, PPT 476–478
forecasting, EX 495, EX 498
foreign keys, AC 684
form controls
adding to user interfaces, EX 668–670
overview of, EX 667
Format Painter button, AC 482–483
formats
changing table of content,
WD 579–580
changing table of figure, WD 582
finding and replacing, WD 575–577
message, OUT 248–249
saving pictures in specific, WD 558
formatting
axes using Chart Tools, WD 516
chart axes, WD 502–503
chart legends, PPT 629–631
charts, AC 517–518
Check Box controls, EX 676–677
controls, AC 481–482
with Format Painter, AC 482–483
hyperlinks, EX 740–742
indexes, WD 586
lines, PPT 568
PivotCharts, EX 533–535
PivotTable reports, EX 511–513
placeholder text, WD 630,
PPT 481–484
restrictions on documents, WD 656
slicers, EX 535–539
slide master backgrounds,
PPT 475–476
text as headings, WD 577
Text Box controls, EX 677–678
text boxes, PPT 533–543
text in charts, WD 502
worksheet backgrounds, EX 736–737
worksheet comments, EX 716–717
formatting marks, hiding, WD 551,
WD 573, WD 647
forms
adding calculated fields to, AC 503–505
adding command buttons to,
AC 485–485
adding fields to, AC 473–474
adding gridlines, AC 522
adding images to, AC 501
adding logos to, AC 616
automatic error checking, AC 650–651
background color of, changing, AC 480
controls. See controls
creating datasheet, AC 565–568,
AC 617–618
creating for Web databases,
AC 616–620
creating in Design view, AC 472–474
creating with combo boxes, command
buttons, AC 472–493
creating with tab controls, AC 503
designing, AC 469–470
inserting charts, AC 510–513
layouts, creating, AC 519–520
menu. See menu forms
multipage, AC 466, AC 501,
AC 501–513
naming, AC 571
navigation. See navigation forms
online. See online forms
PivotChart, PivotTable, AC 575
pop-up. See pop-up forms
read-only data in, AC 546
startup, AC 620
tab controls, AC 503
tab order, using Arrange tab, AC 519
using buttons on, AC 491
viewing in Form view, AC 483–484
formula auditing, EX 554
overview of, EX 561
tracing precedents, EX 562–566
Formula Auditing group, Formulas tab,
EX 571–572
formulas, displaying, EX 632
forwarding tasks, OUT 208–209
Freeze Fields command, AC 606
front-end databases, AC 663, AC 665
FTP (File Transfer Protocol),
APP 3–4
functionally dependent, AC 680,
AC 686, AC 692–693
functions, EX 660
G
gardening and health, PPT 658
glow shape effects, applying,
WD 693–694
Goal Seek
described, EX 575
solving complex problems using,
EX 578–579
golden rectangle proportion, PPT 695
GoToControl action, AC 494, AC 496
gradient fills
adding to tables, PPT 613
applying to text boxes, PPT 542
Graph, WD 497
See also graphics
changing chart type, WD 501
formatting axes using, WD 502–503
quitting, WD 503–504
graphics
See also images, pictures
adding captions to, WD 544–545
adding contrast for energy, PPT 564
adding SmartArt styles to,
PPT 556–557
changing color of, WD 699
charting Word table using Graph,
WD 497–499
compressing pictures, WD 558
deleting, WD 680
formatting text wrapping, WD 621
moving, WD 699, WD 704
screenshots, inserting, WD 542–544
sending behind text, WD 649
SmartArt. See SmartArt graphics
vector, PPT 531
gridlines
adding to forms, AC 522
displaying chart, PPT 633
hiding, WD 647
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Index IND 7
grouping
objects, WD 704–705
option buttons in user interfaces,
EX 671
groups
creating custom Navigation Pane,
AC 637–641
option, AC 556
repeating, AC 678, AC 696
on Ribbon, OUT 272–274
gutter margins, setting, WD 590
H
handouts
creating by exporting files to Word,
PPT 578–579
customizing masters, PPT 495–499
printing using handout masters,
PPT 510–511
samples, PPT 709
SmartArt in, PPT 545
harassment, and politically correct
language, PPT 575
headers
creating alternative, WD 588
form, AC 484
handout, PPT 499
headings
creating tables of content from,
WD 573
formatting text as, WD 577
navigating to document, WD 580
hiding
background graphics, PPT 490–491
chart axes, PPT 632
Developer tab, WD 657
fields, AC 607
formatting marks, WD 551, WD 573,
WD 647
gridlines, WD 647
index entries, WD 550
white space, WD 545
worksheet comments, EX 713
Highlight Changes dialog box, EX 725
highlighting
described, WD 652
text, WD 651–652
horizontal axis (in charts), PPT 626
hot air balloon festivals, PPT 530
Hotmail accounts, adding,
OUT 237–242
HTML format, OUT 248
hyperlinks
See also links
adding to charts, PPT 636
adding to custom shows, PPT 680
adding to e-mail addresses,
EX 739–740
adding to Web pages, EX 737–738,
EX 740–743
in documents, WD 562, WD 594,
WD 619, WD 687–688
I
IF fields, WD 545
If statements, using, AC 559, AC 563
images
See also graphics, pictures
adding to e-mail signatures,
OUT 256–257
adding to forms, AC 501
creating black-and-white,
PPT 690–691
rotating, PPT 683
using as background, AC 485
importing
data to Web database, AC 615
XML data for collaboration, EX 751
index entries
editing, deleting, WD 585
marking, WD 549–551, WD 584
planning, WD 541
INDEX function, EX 675
index key, AC 647
indexes, AC 647
building, WD 583–584
creating, using, AC 647–650
planning, AC 605
updating, WD 586
Information Rights Management (IRM),
EX 608
Input Error dialog box, EX 576
input masks, custom, AC 645–646
InputBox functions, EX 660
Insert Slicer command, EX 538
inserting
See also adding
arrows, PPT 559–560
blank pages, WD 572
building blocks, WD 555–556,
WD 559
charts from files, PPT 624–625
check box content controls,
WD 637–639
clip art, WD 620–621
comments, WD 477–479
cover pages, WD 567–570
date fields, WD 685
date picker content controls, WD 644
dates in footers, WD 588–589
drop-down content controls, WD 633
graphics, PPT 597
hyperlinks, WD 594
linked spreadsheets, PPT 618–620
objects from files, PPT 597–598
objects into slide masters, PPT 467
pictures in slides, PPT 485–486
plain text content control,
WD 626–627, WD 631
rich text content controls, WD 639
screenshots, WD 542–544
shapes, PPT 559–564
sidebar text boxes, WD 552–553
slide with section layout, PPT 661–662
subdocuments, WD 564–565
tables in slides, PPT 603–604
text boxes, PPT 533–534
text in photo albums, PPT 688–689
watermarks, WD 559
instant search options, customizing,
OUT 270–272
intranets, and SharePoint, AC 608
inventory worksheets, EX 555, EX 560
italicized text, WD 575–577
items
adding to Navigation Pane groups,
AC 640–641
attaching to tasks, OUT 205–206
line, AC 693
J
junk e-mail, options for, OUT 243–246
K
keywords, using in SmartArt graphics,
PPT 546
L
labels
adding to check box content controls,
WD 638–639
adding to shapes, PPT 575–576
chart, AC 517–518
displaying chart, PPT 632
landscape orientation, PPT 497,
PPT 696
Layout view, creating forms or reports
in Web databases, AC 608
layouts
checking printed page, WD 590
controlling using tables, WD 622–623,
WD 636
creating, removing, AC 519–520
gridlines, AC 522
handout, PPT 496–497
margins, padding, AC 523–524
photo album, changing, PPT 685
PivotTable report, EX 504–505,
EX 511–513
renaming slide, PPT 491–493
SmartArt, PPT 545, PPT 550–551
splitting, moving, AC 524–525
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Index
Licensed to: CengageBrain User
Licensed to: CengageBrain User
IND 8 Index
legends, WD 499
chart, PPT 629–631, AC 517–518
moving, WD 500, WD 514–515
PivotChart, AC 583–584
line charts, EX 494
line items, AC 693
line spacing, baseline, PPT 551
linear programming, EX 581
lines
changing weight, color, PPT 567
drawing, PPT 565–566, PPT 568
erasing table, PPT 608
Link check box, PPT 618
linked object, PPT 598
linking
Excel worksheets to documents,
WD 504–508
objects, WD 505, PPT 598
text boxes, WD 556–557
links
See also hyperlinks
broken, WD 510
in tables of content, WD 575
list boxes, AC 475
Live SkyDrive, saving files on,
EX 743–749
‘Lock aspect ratio,’ WD 620
locked databases, using, AC 661–663
locking, AC 661
databases, AC 605, AC 661–663
and unlocking cells, EX 633
logos, adding to forms or reports,
AC 616
Lookup Wizard dialog box,
AC 613–615
M
Macro Builder, AC 544–545, AC 560,
AC 562, AC 567
macro name, EX 639
macro recorder, EX 626, EX 635,
WD 705
Macro Settings, Trust Center, AC 661
macro-enabled templates, WD 676
saving, WD 677
with security warning, WD 675
macros, WD 674, WD 705, AC 494,
AC 540
adding as buttons on Quick Access
Toolbar, WD 708–710
automatic, WD 711–714
automating tasks using, WD 705
converting to VBA code, AC 551
creating, AC 543–549
creating for option groups,
AC 559–563
data, AC 571–574
deleting, WD 707, WD 711, EX 643
enabling, EX 646
errors, fixing, AC 549–551
executing, EX 647
If statements in, AC 556–558
macro security, EX 645–647
modifying, AC 494–496
naming, EX 639
opening databases containing,
AC 549
overview of, EX 634
period in notation, AC 554
planning, AC 541
recording, WD 705–707, EX 638–645
renaming, WD 711
running, WD 707
signed, EX 685
specifying settings in Word, WD 679
testing, AC 616
user interface (UI), AC 564–568
viewing VBA code of, EX 648–649
virus protection, WD 678
malware, WD 678
managing
Quick Steps, OUT 280–281
tasks, OUT 202–215
Managing Add-ins, Trust Center,
AC 661
many-to-many relationships, AC 684,
AC 687, AC 693
margins
changing internal text box, PPT 488
changing settings, WD 570–571
control, AC 523–524
setting custom, WD 617–618
setting gutter, WD 590
marking index entries, WD 549–551,
WD 584
markups, WD 478, WD 482
changing display of, WD 483
printing, WD 485
master documents, WD 561
and subdocuments, WD 565–566
working with, WD 561–565
Master view, PPT 502
masters. See slide masters
menu forms
containing command buttons, creating,
AC 553–555
creating containing option group,
AC 556–558
merging, EX 706
cells, AC 521–522
workbooks, EX 732–733
Message Bar, Trust Center, AC 661
metaphorical shapes, PPT 559
methods and objects, EX 662
Microsoft Access, converting databases
to earlier, or later versions,
AC 630–631
Microsoft Customer Experience
Improvement Program (CEIP),
PPT 506
Microsoft Excel. See Excel
Microsoft Excel Compatibility Checker,
EX 609–610
Microsoft Graph
See also graphs
described, WD 474, WD 497
Microsoft Office Specialist (MOS)
program, PPT 708
Microsoft Office Web Apps
described, APP 8
using, APP 8–12
minus sign (-) in outline symbols,
WD 563
More Fields gallery, AC 606–608
moving
datasheet cells, AC 522–523
graphics, WD 699, WD 704
layouts, AC 525
legends in charts, WD 500,
WD 514–515
shapes, PPT 560–561
tasks, OUT 202
multipage forms, AC 466, AC 501
multiple-field indexes, AC 649
My Notes pane, OUT 218
My Tasks pane, OUT 172
N
names
converting to proper case, EX 637–638
macro, EX 639
naming
See also renaming
cells (VBA), EX 679–680
forms, AC 566, AC 571
macros, WD 706, EX 639
theme colors, WD 653
narration, recording, PPT 694–695
navigating
to bookmarks, WD 593
to document heading, WD 580
navigation controls, AC 552
navigation forms, AC 552
creating, AC 568–571, AC 619
planning, AC 541
Navigation Pane
customizing, AC 637–641
displaying specific page using, WD 555
using, WD 557, WD 580
nonkey attributes, AC 699
nonkey fields, AC 699
normal forms, AC 696
Normal template, and macros, WD 706
normalization process, AC 695–705
Notes feature, using, OUT 218–221
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Index IND 9
notes master, PPT 512–513
notes pages, customizing, PPT 500–501
Notes pane, PPT 500, PPT 505
numbers, caption, WD 545
O
object linking and embedding (OLE),
PPT 598
objects, WD 504, EX 662
See also specific object
converting to pictures, WD 508
copying and pasting, WD 505,
WD 508
displaying in overlapping windows,
tabbed documents, AC 527
editing linked, WD 509
embedding, WD 505
with focus, determining, AC 493
grouping, WD 704–705
inserting into slide masters, PPT 467
linking, WD 505
Office 2010 Chart Tools. See Chart
Tools
Office 2010, publishing Web pages
online, APP 3–4
Office Theme, PPT 472
OLE (object linking and embedding),
PPT 598
On Click events, AC 499
On Current property, AC 497
one-to-many relationship, AC 675,
AC 684
one-to-one relationship, AC 676
online forms
designing, WD 612
entering content in, WD 619–624
protecting, WD 715
unprotecting, WD 660
working with, WD 657–659
opening
blog posts, WD 526
custom shows, PPT 677–679
databases containing macros, AC 549
databases with passwords, AC 655
documents with links, WD 507
Outlook data files, OUT 242–243
signed databases, AC 659
subdocuments, WD 565
template-based documents, WD 658
templates, PPT 503–504
workbooks with macros, EX 647
optimal solutions, using Solver,
EX 583–587
Option buttons, EX 673–674
option groups, AC 556
creating macro for, AC 559–563
creating menu form containing,
AC 556–558
order of tab controls, changing,
AC 506
organizing reference documents,
WD 567–594
orientation
changing chart, AC 585
changing slide, PPT 696
Outline view, WD 561–563, WD 566
outlines
adding to charts, WD 515
and master documents, WD 561–563
removing, EX 682
weight and color, changing text box,
PPT 534–535
Outlook, PPT 702
customizing options, OUT 247–251
e-mail. See e-mail, e-mail messages
P
packaging and signing databases,
AC 656–657
padding, control, AC 523–524
page numbers
changing starting, WD 574
updating in tables of content, WD 574
pages
changing color of, WD 618–619,
WD 692
changing size, WD 615–617
checking layouts, WD 590
inserting blank, WD 572
vertically aligning contents,
WD 571–572
zooming to width, WD 615
paper size, changing, WD 615–617
paragraphs
aligning, WD 680
spacing, WD 632–633, WD 683
passwords
creating, AC 653
document protection, WD 656
for e-mail accounts, OUT 240
encrypting databases with, AC 654–655
protecting worksheets with, EX 633,
EX 665, EX 684–685
pasting
See also copying
objects from source documents,
PPT 598
pattern fills, PPT 509, PPT 539–541
PDF files, saving workbooks as, EX 750
Performance Analyzer, using,
AC 634–635
photo albums, PPT 680
adding and editing pictures,
PPT 680–686
creating, editing, PPT 680–694
inserting text, PPT 688–689
photographs
See graphics, images, pictures
adjusting contrast, brightness,
PPT 684
using, PPT 658
using contrast, PPT 680
picture presentations, PPT 576–577
pictures
See also graphics, images
applying to text boxes, PPT 555–556
changing, WD 569–570
changing color of, WD 696
changing slide, PPT 544–545
compressing, WD 558
converting objects to, WD 508
filling shapes with, WD 695–696
inserting, PPT 485–486
resizing, WD 697
rotating, PPT 489–490
saving in specific formats, WD 558
pie charts, EX 494, AC 511–513
PivotChart reports, EX 492
See also PivotTable reports
changing location of, EX 525
creating directly from data,
EX 530–531
example, EX 491
planning, EX 493
PivotCharts, AC 540, AC 575
changing views of, EX 529–530
creating, AC 582–589
filtering, AC 582
formatting, EX 533–535
planning, AC 542
using, AC 589–591
PivotTable Field List pane, EX 521
PivotTable reports, EX 490
calculated fields in, EX 519–521
changing layout, EX 504–505
changing type, EX 526–528
changing views of, EX 505
creating, EX 499–503, EX 524
customizing display, EX 521–523
example, EX 491
filtering, EX 506–509, EX 516–518
formatting, EX 511–513
planning, EX 493
refreshing, EX 503
summary functions in, EX 514–515
updating contents, EX 518–519
PivotTables, AC 540, AC 575
adding data to, EX 502–503
creating, changing properties,
AC 576–578
filtering, AC 582
formatting, EX 533–535
planning, AC 542
using, EX 605, AC 579–581
placeholder fields, WD 545
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Index
Licensed to: CengageBrain User
Licensed to: CengageBrain User
IND 10 Index
placeholder text, WD 627
editing, WD 627–628, WD 631
formatting, WD 630
placeholders
adding, PPT 479–481
cutting, pasting, PPT 484–485
formatting text, PPT 481–484
resetting, PPT 689
using with slides, PPT 477
plain text content control
changing properties, WD 627–629,
WD 631–632, WD 681, WD 683
inserting, WD 626–627, WD 631
Plain Text format, OUT 248
planning
blogs, WD 520
collaboration, EX 709, EX 718
control properties, EX 656
to customize Outlook, OUT 236
data entry fields, WD 625
database administration,
AC 604–605
document development, WD 476
forms, WD 612, AC 471
formula analyses, EX 561
indexes, AC 648
macros, EX 638
merging workbooks, EX 730
navigation forms, AC 552
Navigation Pane customization,
AC 637
PivotCharts, PivotTables, AC 541,
AC 576, AC 583
PivotTable and PivotChart reports,
EX 493
projects, APP 1–2
reference documents, WD 538–540,
WD 567
scenarios, EX 589
slide masters, PPT 470
tables, PPT 602
task management, OUT 171
use of VBA, EX 630
user interface, EX 653, EX 666
VBA controls, EX 658
Web databases, AC 608
points (on shapes), PPT 566
populate (properties), AC 643
pop-up forms, AC 538
portrait orientation
handouts, PPT 497
slide, PPT 696
positioning
controls, EX 670
embedded objects, PPT 599
tables, PPT 617
postcards, designing, PPT 660
posts, WD 520
.potx files, PPT 470
PowerPoint, e-mailing slide shows from
within, PPT 702–704
precedents
described, EX 561
tracing, EX 562–566, EX 571
presentations
See also slide shows
broadcasting, PPT 705
inserting file with graphics and text,
PPT 598–600
inserting linked spreadsheets,
PPT 618–620
Presenter view, PPT 708
rehearsing, PPT 704
revising, PPT 560
saving, PPT 503–504
saving as picture presentations,
PPT 576–577
showing with manual timing, PPT 673
slide masters, PPT 471–479
Presenter view, PPT 708
previewing
Calendar changes, OUT 269
e-mail message changes, OUT 261
narration, PPT 695
primary keys
AutoNumber primary key, AC 689
in databases, AC 682
diagrams for, AC 709–712
Print button, OUT 272–275
printing
handouts, PPT 510–511
markups, WD 485
online forms, WD 659
speaker notes, PPT 512–513
tasks, OUT 217
VBA code, EX 681
priorities, creating tasks with,
OUT 179–180
Privacy Options, Trust Center, AC 661
private (procedure), EX 659
problems, solving complex, EX 575–580
procedures
creating to automate data entry,
EX 652–656
described, WD 714, EX 626
programs
See also specific program
antivirus, WD 678
event-driven, EX 658
projects
advanced form techniques, AC 466–469
customizing options, adding e-mail
account, OUT 234–235
database administration, AC 602–605
database design, AC 674–683
inventory worksheets, EX 554–558
macros, navigation forms, PivotTables,
PivotCharts, AC 538–541
managing tasks, OUT 170–171
membership information repository,
using macros, and VBA,
EX 626–629
memo with chart, WD 474–476
online form, WD 610–612,
WD 674–676
planning guidelines, APP 1–2
presentation with customized slide,
handout, notes masters,
PPT 466–469
presentation with customized text
boxes, SmartArt, shapes,
PPT 530–532
presentation with embedded files,
formatted charts and table,
PPT 594–597
reference document, WD 538–540
sales analysis involving collaboration,
EX 706–709
sales analysis with trendlines,
PivotTable reports, EX 490–492
promoting and demoting SmartArt
bullet levels, PPT 548–549
properties, EX 656
assigning to tables, AC 642–644
populate, AC 643
setting control, EX 656–658,
EX 672–685
special field, AC 645–647
protecting
documents, WD 656, WD 678
online forms, WD 660, WD 715
and unprotecting worksheets, EX 655,
EX 665
public (procedure), EX 659
publishing
blogs, WD 525–526
Office 2010 Web pages online,
APP 3–4
Q
queries
creating, AC 501–502
rearranging fields in, AC 616
Web. See Web queries
Query Builder, using, AC 497–498
Quick Access toolbar
adding, deleting buttons, WD 710,
EX 649–652
adding macros on, WD 708–710
resetting, EX 685
Quick Click (category)
described, OUT 186
setting, OUT 195–196
Quick Steps
creating, using, OUT 275–281
described, OUT 275
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Index IND 11
Quick Styles
adding style to, WD 690
applying to charts, PPT 628
applying to slide masters, PPT 475–476
for controls, AC 571
quotation marks (“) in VBA, AC 498
R
Range Finder, EX 632
Really Simple Syndication (RSS) feeds,
OUT 292–294
Record Macro dialog box, EX 640
recording
macros, WD 705–707, EX 638–645
narration, PPT 694–695
records, AC 680
adding combo box to find,
AC 488–489
locking, AC 662–663
rectangles, WD 647–648, AC 490
recurring tasks, creating, OUT 182–185
redundancy
analyzing tables for, AC 631–634
described, AC 632
reference documents
organizing, WD 567–594
project, WD 538–540
subdocuments. See subdocuments
registering blog accounts, WD 520–521
rehearsing presentations, PPT 704
rejecting tracked changes, WD 489
relation described, AC 678
relational databases
described, AC 680
overview of, AC 676–683
relationships, AC 675
diagrams for, AC 709–712
and entitles, attributes, AC 675–676
reminders
Calendar options, OUT 264–265
creating tasks with, OUT 180–181
RemoveTempVar command, AC 561,
AC 567
removing
See also deleting
backgrounds, WD 697–698
drop areas from PivotCharts, AC 587
find formats, WD 577
highlighting from text, WD 652
hyperlinks, WD 562
layouts, AC 519–520
page colors, WD 692
passwords, AC 655–656
PivotTable report filters, EX 508,
EX 510
shapes from presentations,
PPT 574–575
SmartArt shapes, PPT 551–552
tasks, OUT 212–213
watermarks, WD 560
Rename dialog box, OUT 273
renaming
See also naming
sections, PPT 669–670
slide masters, layouts, PPT 491–493
task categories, OUT 193–194
repeating groups, AC 678, AC 696
replying to document comments,
WD 480–481
report filters, using, EX 506
reports
adding logos to, AC 616
automatic error checking,
AC 650–651
layouts, creating, AC 519–520
PivotChart reports. See PivotChart
reports
PivotTable. See PivotTable reports
tab order, using Arrange tab, AC 519
task status, OUT 209–211
requirements document, EX 492
Research pane, finding information
using, PPT 692–694
resetting placeholders, PPT 689
resizing
charts, WD 500, AC 513, WD 514
pictures, WD 697
shapes, WD 683, PPT 560–561
slides, PPT 696–697
SmartArt graphics, PPT 552–555
subforms, AC 509
tables, PPT 615–616
restricting documents changes, WD 656
reviewing
digital signatures on workbooks,
EX 687
documents, WD 477–489
tracked changes, EX 724–728
Reviewing Pane, WD 484–485
revision marks, WD 482
revisions, combining from different
authors, WD 493–496
Ribbon
adding buttons to, OUT 270
customizing, PPT 570–573,
OUT 272–275
removing Developer tab from,
WD 626
resetting, PPT 579
rich text content controls
changing properties, WD 640
described, WD 624
inserting, WD 639
Rich Text Format (RTF), OUT 248
rotating
images, PPT 683
pictures, PPT 489–490
text boxes, PPT 489–490
text in text boxes, WD 701–702
rotation handles, PPT 489
Row Label filters, using, EX 508–510
rows, inserting or deleting datasheet,
AC 520–521
rows, table
distributing, PPT 614–615
drawing, PPT 604–605
splitting, PPT 610–611
R-squared value, EX 495, EX 498
RSS feeds, working with, OUT 292–294
ruler, displaying, PPT 601
rules, OUT 281
creating, OUT 282–286
data validation, EX 572–575
deleting, OUT 288–289
password, EX 633
running, OUT 286–287
Rules and Alerts dialog box,
OUT 286–287
Rules Wizard dialog box,
OUT 284–286
Run mode, EX 653, EX 662, EX 663
RunMacro, AC 561, AC 562
S
Save & Send command, EX 717
saving
current data as scenarios, EX 590–592
custom view of workbooks,
EX 734–735
documents as templates,
WD 613–614
files to SkyDrive, EX 743–749
macro-enabled templates, WD 677
macros as VBA modules, AC 544
online forms, WD 659
pictures in specific formats, WD 558
PivotTable setups, EX 541
presentations, PPT 503–504
presentations as picture presentations,
PPT 576–577
shared workbooks, EX 720–721
slide masters as templates,
PPT 502–503
tasks, OUT 175, OUT 181
templates, WD 691
to the Web using Live SkyDrive,
APP 5–12
Web pages to online locations,
APP 3–4
workbooks as macro-enabled,
EX 635–637
workbooks as PDF files, EX 750
workbooks for distribution, EX 606
scaling clip art, WD 620–621
scatter charts, EX 494
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Index
Licensed to: CengageBrain User
Licensed to: CengageBrain User
IND 12 Index
Scenario Manager
described, EX 555
overview of, EX 589–592
showing saved scenarios, EX 599–600
Scenario Pivot Table worksheet,
EX 601
Scenario Summary worksheets, EX 600,
EX 602–606
scenarios, EX 589
adding data for new, EX 592–593
saving Solver solutions as,
EX 597–599
summarizing, EX 600–603
schema, EX 751
screen clippings, WD 543
screenshots
described, WD 542
inserting, WD 542–544
search engines, PPT 663
searching
for comments, WD 486
customizing search options,
OUT 270–272
second normal form (2NF)
conversion to, AC 699–701
described, AC 696, AC 698, AC 699
section breaks
creating, PPT 666–668
inserting, WD 570–571
section breaks, inserting, WD 574,
WD 592
Section Header layout, PPT 661–662
sections, PPT 661
collapsing, reordering, PPT 671–673
renaming, PPT 669–670
Section Header layout, PPT 661–662
security, EX 645–647
digital signatures, certificates,
EX 685–686
against macro viruses, EX 645–646
warning for macro-enabled templates,
WD 675
Select Browse Object menu, WD 547
selecting
comments, WD 480
content controls, WD 629
SmartArt graphics, PPT 553
tables, WD 623
self-signed certificates
creating, AC 656–657
described, AC 656
self-signed projects, EX 685
Send Backward menu, WD 649
shading, adding to tables, PPT 612–613
shadow shape effects, applying,
WD 694–695, WD 702
shadows, adding to shapes, WD 650–651
shape outlines, WD 702–703
shape styles, applying, WD 650
shapes
See also specific shape
3-D effects, applying, WD 703–704
adding shadows to, WD 650–651
applying fills to, PPT 561–563
applying glow effects, WD 693–694
applying shadow effects, WD 694–695
changing, WD 693
converting SmartArt graphics to,
PPT 559
filling with pictures, WD 695–696
identifying, PPT 530
inserting and modifying,
PPT 559–564
labeling, PPT 575–576
moving, PPT 560–561
points on, PPT 566
removing SmartArt, PPT 551–552
reordering SmartArt, PPT 547–548
resizing, PPT 560–561, WD 683
resizing SmartArt, PPT 552–555
Share Workbook button, EX 718
shared folders, creating, EX 745–747
SharePoint Services 2010, and Web
databases, AC 608
sharing, EX 717
presentations, PPT 695
workbooks, EX 718–721
shortcut keys
assigning macros to, WD 706–707
macros and, EX 644
Show Iteration Results check box
(Solver), EX 588
Show Markup button, WD 484
Show/Hide ¶ button, WD 566
showing
See also displaying, viewing
Developer tab, WD 625–626
tracked changes and comments,
WD 496
white space, WD 551, WD 617
sidebar text boxes
described, WD 552
entering text in, WD 554
signature lines, adding to documents,
WD 717–718
signatures
adding image to, OUT 256–257
configuring options, OUT 257–258
creating, formatting e-mail,
OUT 251–255
signing databases, AC 656–658
Simplex LP, EX 586
single-field index, AC 649
single-step the macro, AC 549–551
sizing controls, EX 674
SkyDrive
described, APP 5
saving files to, APP 6–12
slicers, EX 492
adding to worksheets, EX 537–538
example, EX 491
formatting, EX 535–539
reviewing groups using, EX 540–541
working with, EX 535–537
slide layouts
deleting, PPT 493–495
renaming, PPT 491–493
slide masters, PPT 466
displaying, PPT 471–472
footer text in, PPT 476–478
formatting backgrounds, PPT 475–476
inserting objects into, PPT 467
layouts, PPT 470–471
pasting placeholders into,
PPT 484–485
planning, PPT 470
preserving, unpreserving, PPT 495
renaming, PPT 491–493
saving as templates, PPT 502–503
use generally, PPT 466, PPT 471
slide shows, PPT 677–679
broadcasting, PPT 705
custom. See custom show
e-mailing from within PowerPoint,
PPT 702–704
Slide Sorter view, arranging slides in,
PPT 664–666
slides
adding charts to, PPT 594
adding pattern fills, PPT 509
adding tables to, PPT 594
adding transitions between, PPT 637
applying fill colors to, PPT 507–508
arranging in Slide Sorter view,
PPT 664–666
changing orientation, PPT 696
changing pictures, PPT 544–545
inserting background graphic in,
PPT 479
inserting linked spreadsheets,
PPT 618–620
inserting pictures in, PPT 485–486
narration, recording, PPT 694–695
resizing, PPT 696–697
slide masters, PPT 471–479
smart tags, AC 645
SmartArt graphics
adding bullets, PPT 550
adding shapes, PPT 552
changing layouts, PPT 550–551
converting to shapes, PPT 559
converting to text, PPT 557–558
converting WordArt to, PPT 546
in handouts, PPT 545
promoting, demoting bullet level,
PPT 548–549
removing shapes, PPT 551–552
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Index IND 13
reordering shapes, PPT 547–548
resizing, PPT 552–555
selecting, PPT 557
using keywords, PPT 546
SmartArt placeholder, PPT 480
Social Security numbers, as primary
keys, AC 683
Solver, EX 554, EX 575, EX 594–596
and Answer Reports, EX 555
input required by, EX 581
solving complex problems using,
EX 581–588
working with methods and options,
EX 588–589
Solver Options dialog box, EX 588
sorting building blocks, WD 552–553
source, PPT 597
source file, PPT 598
spaces
before paragraphs, WD 632–633
in control names, AC 494
in names of macros, VBA, AC 555
in zero-length strings, AC 646
spacing, character, PPT 486–487
spam, OUT 243
speaker notes, printing, PPT 512–513
special field properties, AC 645–647
spelling and grammar checking,
OUT 249–251
split described, AC 663
splitting
databases, AC 605, AC 663–664
datasheet cells, AC 521–522
layouts, AC 524–525
table columns, rows, PPT 610–611
spreadsheets, inserting linked,
PPT 618–620
SQL (Structured Query Language)
“Order,” AC 683
startup forms, AC 620
stationery, OUT 251, OUT 259–261
status, creating tasks with,
OUT 177–178
status bar
customizing, WD 481, WD 497
Record Macro button, EX 640
status reports, sending,
OUT 209–211
stock charts, EX 494
strings, zero-length, AC 646–647
styles
changing, WD 687–688
chart, EX 534
creating character, WD 689–690
modifying, WD 687–688
shape, applying, WD 650
slicer, EX 539
Styles task pane, WD 687–688
Sub statement (VBA), EX 659
subdocuments, WD 561
inserting, WD 564–565
master documents and, WD 565–566
subforms
adding, AC 506–508
modifying, resizing, AC 509
planning, AC 471
submacros, AC 547–549, AC 554
subscribing to RSS feeds,
OUT 292–294
summarizing
PivotTable report summary functions,
EX 514–518
scenarios, EX 600–603
switchboard manager, AC 552
symbols
changing format in bulleted lists,
WD 558–559
input mask, AC 645
systems analysis, AC 675
T
tab controls
changing order of, AC 506
creating forms with, AC 503
creating multipage forms using,
AC 505–506
planning, AC 471
tab order, AC 519
tabbed documents, displaying objects in,
AC 527
Table Analyzer, using, AC 631–634
table of authorities, WD 586–587
tables
adding gradient fills to, PPT 613
adding shading, PPT 612–613
adding to slides, PPT 594
centering, PPT 617
charting using Graph, WD 498–499
charting using Office 2010 chart tools,
WD 511–514
checking for redundancy, AC 631–634
controlling layout using, WD 622–623,
WD 636
converting to text, WD 682
customizing formatting, PPT 602
drawing, PPT 603–607
editing, WD 523–524
entering data in, PPT 609
erasing lines, PPT 608
indexes, AC 647–650
positioning, PPT 617
properties, changing, AC 642–644
resizing, PPT 615–616
selecting, WD 623
unnormalized, AC 696
updating, AC 573
validation rules, creating, AC 642
tables of content
changing format of, WD 579–580
creating, WD 573
updating, WD 574, WD 578
tables of figures
creating, WD 581–582
updating, WD 582–583
tabs, adding to navigation forms,
AC 569–571
tags, EX 751
target cells, EX 581
tasks
adding to To-Do bar, OUT 185
assigning, OUT 206–207
assigning to macros, EX 640
attaching files to, OUT 203–204
attaching Outlook items to,
OUT 205–206
categorizing, OUT 186–196
choosing display and print views,
OUT 215–216
copying, OUT 202
creating, OUT 173–185
deleting categories, OUT 213–215
forwarding, OUT 208–209
managing, OUT 202–215
marking complete, OUT 211–212
moving, OUT 202
options for, OUT 185
printing, OUT 217
Quick Steps, creating and using,
OUT 275–281
removing, OUT 212–213
status reports, sending, OUT 209–211
Tasks button, OUT 172
templates, WD 613, PPT 466, AC 621
creating, AC 621–623
macro-enabled, WD 676
opening, PPT 503–504
saving documents as, WD 613–614
saving modified, WD 691
saving slide masters as, PPT 502–503
using, AC 628
working with, WD 660
Templates folder, WD 660
testing
automatic macros, WD 712
command buttons, AC 555
controls, EX 685
macros, AC 616
option group macros, AC 563
text
adding to text boxes, WD 701
centering, WD 570
converting SmartArt graphics to,
PPT 557–558
converting tables to, WD 682
entering in sidebar text boxes, WD 554
formatting as headings, WD 577
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Index
Licensed to: CengageBrain User
Licensed to: CengageBrain User
IND 14 Index
formatting in charts, WD 502
formatting placeholder, PPT 481–484
formatting text box, PPT 537–539
highlighting, WD 651–652
Notes pane formatting, PPT 505
placeholder. See placeholder text
send graphics behind, WD 649
in slide masters, PPT 476–478
Text Box controls, formatting,
EX 677–678
Text Box tool, Controls group,
AC 503–505
text boxes, AC 475
adding text to, WD 701
applying 3-D effect to, WD 703–704
applying effects to, PPT 536
applying fills to, PPT 487–488
applying gradients to, PPT 542
applying patterns to, PPT 539–541
applying pictures to, PPT 555–556
centering, PPT 543
changing internal margins, PPT 488
changing outline color, PPT 535
changing shape outlines of,
WD 702–703
changing text direction, WD 701–702
drawing, WD 699–700
formatting default, PPT 537–538
inserting, PPT 533–534
linking, WD 556–557
outline weight, changing,
PPT 534–535
rotating, PPT 489–490
sidebar, WD 552
theme colors
changing, WD 567
customizing, WD 653–654
theme fonts, PPT 472–474, PPT 498–499
themes
adding photo album, PPT 686
document, WD 680
third normal form (3NF)
conversion to, AC 703–705
described, AC 696, AC 702, AC 703
time, adding to footers, PPT 495
time formats, customizing Calendar,
OUT 262–268
time zones, setting, OUT 296
timing
showing presentations with manual,
PPT 673
turning off slide, PPT 694
title pages, creating, WD 567–570
Title Slide layout, PPT 490–491
title slides, adding text and notes to,
PPT 505
titles
chart, AC 517–518, AC 588–589
forms, AC 484
To-Do bar, adding tasks to, OUT 185
To-Do list window, OUT 172
To-Do lists
creating, OUT 173–185
flagged e-mail in, OUT 196
tracer arrows
described, EX 561
using, EX 562–566
tracing
dependents, EX 565–556, EX 571
precedents, EX 562–563, EX 571
track changes, EX 706
reviewing tracked changes,
EX 724–728
turning off, EX 729
turning on, EX 721–723
Track Changes feature, using,
WD 480–497
tracked changes, setting editing
restrictions on, WD 657
Transcend Sidebar building block,
WD 555–556
transparency
adjusting, PPT 487–488
described, PPT 487
trendlines, EX 490
adding to charts, EX 494–498
axes in, EX 499
example, EX 491
planning, EX 493
trial and error, EX 554
limitations of, EX 577
solving complex problems using,
EX 576
Trust Center, using, AC 660–661
Trusted Documents, Trust Center,
AC 660
Trusted Locations, Trust Center,
AC 660
Trusted Publishers, Trust Center,
AC 660
tuples, AC 680
U
Undo button, using, AC 520
unfreezing fields, AC 606
unhiding background graphics,
PPT 490–491
unnormalized tables, AC 696
unprotecting
documents, WD 678
forms, WD 660
password-protected worksheets,
EX 633–634, EX 655
update abnormalities, AC 699
updating
cross-references, WD 547
indexes, WD 586
page numbers in tables of content,
WD 574
PivotTable report contents, EX 518–519
tables containing data macros,
AC 573–574
tables of content, WD 578
tables of figures, WD 582–583
tasks, OUT 202–203
Use Control Wizards button,
AC 475–476, AC 485, AC 506–508,
AC 553, AC 556
Use Relative References button, EX 639
user interface, EX 652, EX 666
adding form controls to, EX 668–670
grouping option buttons in, EX 671
user interface (UI) macros
creating datasheet forms that
incorporate, AC 565–568
described, AC 564
V
validation circles, clearing, EX 578–579
validation rules, creating, AC 642
value axis (in charts), PPT 626
VBA (Visual Basic for Applications),
WD 674, AC 499
converting macros to, AC 494
converting macros to VBA code,
AC 551
editing macro’s code, WD 713–714
modifying code, AC 497–498
saving macros as VBA modules, AC 544
spaces in, AC 555
using procedures, WD 714–715
viewing code, AC 551
vector graphics, PPT 531
verifying broken links, WD 510
vertical axis (in charts), PPT 626
video
compressing files, PPT 701
copying files, PPT 698–700
creating, PPT 705–707
viewing
See also displaying
Answer Reports, EX 587–588, EX 596
comments, WD 486–487
digital signatures, EX 687, WD 717
documents side by side, WD 517–519
properties, AC 644
tasks, OUT 215–216
VBA code, EX 648–649, AC 551
Web databases, AC 625
views, OUT 220
changing PivotChart, EX 529–530
changing PivotTable report, EX 505
PivotChart, PivotTable, AC 576
saving custom workbook, EX 734–735
tasks, OUT 215–216
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Index IND 15
viruses, computer, WD 678, EX 645
Visual Basic Editor, WD 713–714,
EX 660–662, EX 681–682
Visual Basic for Applications (VBA),
EX 626
objects and methods, EX 662–663
planning to use, EX 630
printing code, EX 681
viewing macro’s code, EX 648–649
W
Watch Window, using, EX 566–568
watermarks
inserting, WD 559
removing, WD 560
Web Apps
described, APP 8
using, APP 8–12
Web Compatibility Issues button,
AC 623
Web databases, AC 608
checking Web compatibility, AC 623
creating, AC 609–616
creating forms for, AC 616–620
publishing to Access Services, AC 624
using, AC 625–627
viewing, AC 625
Web pages
adding hyperlinks to, EX 737–738
displaying blogs, WD 526
publishing Office 2010, online,
APP 3–4
saving to online locations, APP 4
Weblogs, WD 520
white space
hiding, WD 545
showing, WD 551, WD 617
windows
displaying multiple presentation,
PPT 697–698
displaying objects in overlapping, AC 527
Macro Builder, AC 562
Windows Explorer, opening
template-based documents,
WD 658
Windows Live SkyDrive
described, APP 5
saving files on, EX 743–749, APP 6–8
Word 2010
See also documents
creating handouts by exporting files,
PPT 578–579
Word Options dialog box, WD 480
WordArt, converting to SmartArt,
PPT 546
wordwrap, formatting graphic’s text
wrapping, WD 621
work time, customizing Calendar,
OUT 262–263
workbooks
adding digital signatures to, EX 686
collaborating and tracking changes on,
EX 717
collaboration features, EX 706
comparing, EX 730–732
compatibility mode, EX 499
distributing by e-mail, EX 723–724
exclusive, EX 729
finalizing, EX 559
learning from another person’s,
EX 632–634
limiting access to, EX 608
marking as final, EX 609
merging, EX 732–733
opening, WD 507
reviewing tracked changes,
EX 724–728
saving as macro-enabled, EX 635–637
saving as PDF files, EX 750
saving custom views of, EX 734–735
sharing, EX 717–721
tracking changes, EX 721–723
worksheet backgrounds
described, EX 734
formatting, EX 736–737
worksheets
adding comments, EX 711–713
adding slicers to, EX 537–538
aligning, PPT 621
backgrounds, EX 734, EX 736–737
displaying comments on, EX 713
editing linked, PPT 622–623
embedding in documents,
WD 509
inserting linked, PPT 618–620
linking in Word documents,
WD 507–508
password-protecting, EX 684–685
preparing for distribution,
EX 606–608
Scenario Summary, EX 600–603
unprotecting password-protected,
EX 633–634, EX 655
wrapping, changing object’s text,
WD 621
X
x-axis (in charts), PPT 626
XE (index entry field code),
WD 550
.xlsx, PPT 618
XML (Extensible Markup Language),
EX 751, AC 604
XML data, importing for collaboration,
EX 751
XML files, EX 751
XML map, EX 751
XY (scatter) charts, EX 494
Y
y-axis (in charts), PPT 626
Z
zero-length strings, allowing,
AC 646–647
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Index
Licensed to: CengageBrain User
Licensed to: CengageBrain User
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Licensed to: CengageBrain User
Microsoft Office 2010
Quick Reference
Summary
Table 1: Microsoft Word 2010 Quick Reference Summary
Task
Page
Number
Artistic Effect, Apply
WD 699
Artistic Effects button (Picture
Tools Format tab | Adjust
group)
Background, Remove from
Graphic
WD 697
Remove Background button
(Picture Tools Format tab |
Adjust group)
Blog Account, Register
WD 520
Manage Accounts button
(Blog Post tab | Blog group),
New button (Blog Accounts
dialog box)
Blog Category, Insert
WD 524
Insert Category button (Blog
Post tab | Blog group)
Blog Post, Create Blank
Document For
WD 521
File tab | New tab, Blog post
button (Available Templates
area), Create button
Blog Post, Open Existing
WD 526
Open Existing button (Blog
Post tab | Blog group), select
title of post to open (Open
Existing Post dialog box)
Blog Post, Publish
WD 525
Publish button (Blog Post tab |
Blog group)
Blog Web Page, Display
in Browser Window
WD 526
Home Page button (Blog Post
tab | Blog group)
Buttons, Add to Quick
Access Toolbar
WD 708
Buttons, Delete from Quick
Access Toolbar
WD 710
Mouse
Customize Quick Access
Toolbar button on
Quick Access Toolbar,
More Commands,
select command, Add
button (Word Options
dialog box)
Ribbon
Shortcut Menu
Keyboard
Shortcut
Customize Quick
Access Toolbar
Right-click button
to be deleted,
Remove from
Quick Access
Toolbar
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Licensed to: CengageBrain User
QR 2 Office 2010 Quick Reference Summary
Table 1: Microsoft Word 2010 Quick Reference Summary (continued)
Task
Page
Number
Character Style, Create
WD 689
Chart Area, Format Text
Using Graph
WD 502
Chart Objects box arrow
(Standard toolbar),
Chart Area, Format
Chart Area button
(Standard toolbar), Font
tab (Format Chart Area
dialog box)
Chart Axis, Format Using
Graph
WD 502
Chart Objects box arrow
(Standard toolbar),
Category Axis, Format
Axis button (Standard
toolbar), Scale tab
(Format Axis dialog box)
Chart Axis, Format Using
Office Chart Tools
WD 516
Right-click axis, Chart
Elements box arrow on
Mini toolbar
Chart Table, Using Graph
WD 498
Insert Object button (Insert
tab | Text group), Create
New tab (Object dialog box),
Microsoft Graph Chart
Chart Table, Using Office
Chart Tools
WD 511
Select table, Copy button
(Home tab | Clipboard
group), Insert Chart button
(Insert tab | Illustrations
group), specify chart type
(Insert Chart dialog box)
Chart Type, Change Using
Graph
WD 501
Chart (menu bar), Chart
Type, Standard Types
tab, select chart type
(Chart Type dialog box)
Chart, Graph by Column
WD 499
By Column button
(Standard toolbar) or
Series in Columns (Data
menu)
Chart, Move Legend Using
Graph
WD 500
Chart Objects box arrow
(Standard toolbar),
Legend, Format Legend
button (Standard
toolbar) Placement tab,
Bottom (Format Legend
dialog box)
Chart, Move Legend Using
Office Chart Tools
WD 514
Mouse
Ribbon
Shortcut Menu
Keyboard
Shortcut
Styles Dialog Box Launcher
(Home tab | Styles group),
Manage Styles button (Styles
task pane), New Style button
(Manage Styles dialog box)
Format Axis
Chart Elements box arrow
(Chart Tools Format tab |
Current Selection group),
specify object to be
formatted in Chart Elements
gallery, Format Selection
button (Chart Tools Format
tab | Current Selection
group)
Format Legend
Legend button (Chart
Tools Layout tab |
Labels group)
Format Legend
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Quick Reference Summary Office 2010 QR 3
Table 1: Microsoft Word 2010 Quick Reference Summary (continued)
Task
Page
Number
Mouse
Chart, Resize
WD 500
Drag sizing handle
Commands, Add to Quick
Access Toolbar
Ribbon
Shortcut Menu
WD 708
Customize Quick Access
Toolbar button on Quick
Access Toolbar, More
Commands, select
command, ‘Choose
commands from’ box arrow
Customize Quick
Access Toolbar
Comment, Insert
WD 477
Insert Comment button
(Review tab | Comments
group)
Comment, Reply to
WD 481
Insert Comment button
(Review tab | Comments
group)
Comments, Delete All
WD 487
Delete Comment button
arrow (Review tab |
Comments group), Delete
All Comments in Document
(Delete Comment menu)
Comments, View or Delete
WD 485
Next Comment button
(Review tab | Comments
group), Delete Comment
button (Review tab |
Comments group)
Compare and Merge
WD 493
Compare button (Review tab |
Compare group), Original
document box arrow
(Compare Documents dialog
box) or Revised document
box arrow (Compare
Documents dialog box)
Compare Documents
WD 491
Compare button (Review tab |
Compare group), Compare
Compare Revisions, Multiple
Authors
WD 493
Compare button (Review tab |
Compare group), Combine,
Original document box arrow
(Combine Documents dialog
box), select files
Content Control, Change
Properties, Combo Box
WD 642
Control Properties button
(Developer tab | Controls
group)
Content Control, Change
Properties, Date Picker
WD 645
Control Properties button
(Developer tab | Controls
group)
Content Control, Change
Properties, Drop-Down List
WD 634
Control Properties button
(Developer tab | Controls
group)
Content Control, Change
Properties, Plain Text
WD 628
Control Properties button
(Developer tab | Controls
group)
Content Control, Edit
Placeholder Text
WD 627
Design Mode button
(Developer tab | Controls
group), edit text, Design
Mode button (Developer
tab | Controls group)
Keyboard
Shortcut
CTRL+ALT+M
Delete Comment
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Office Quick Reference
Licensed to: CengageBrain User
Licensed to: CengageBrain User
QR 4 Office 2010 Quick Reference Summary
Table 1: Microsoft Word 2010 Quick Reference Summary (continued)
Page
Number
Task
Mouse
Ribbon
Content Control, Insert
Check Box
WD 637
Check Box Content Control
button (Developer tab |
Controls group)
Content Control, Insert
Combo Box
WD 641
Combo Box Content Control
button (Developer tab |
Controls group)
Content Control, Insert
Date Picker
WD 644
Date Picker Content Control
button (Developer tab |
Controls group)
Content Control, Insert
Drop-Down List
WD 633
Drop-Down List Content
Control button (Developer
tab | Controls group)
Content Control, Insert
Plain Text
WD 626
Plain Text Content Control
button (Developer tab |
Controls group)
Content Control, Insert
Rich Text
WD 639
Rich Text Content Control
button (Developer tab |
Controls group)
Control Layout Using
a Table
WD 622
Table button (Insert tab |
Tables group) or Table button
(Insert tab | Tables group),
Insert Table in Table gallery,
enter number of columns
Date Field, Insert
WD 685
Quick Parts button (Insert tab |
Text group), Field (Quick Parts
menu), Date (Field dialog
box) or Insert Date and Time
button (Insert tab | Text
group), select date format
Developer Tab, Remove
from Ribbon
WD 657
Options (File tab), Customize
Ribbon, Developer check box
(Word Options dialog box)
Developer Tab, Show on
Ribbon
WD 625
Options (File tab), Customize
Ribbon, Developer check box
(Word Options dialog box)
Digital Signature Line, Add
WD 717
Signature Line button (Insert
tab | Text group)
Digital Signature, Add
Invisible
WD 716
File tab | Info tab, Protect
Document button, Add a
Digital Signature (Protect
Document menu), enter
signature’s purpose, Sign
button (Sign dialog box)
Digital Signature, Insert
WD 718
View Signatures button
on Message Bar
Digital Signatures, View
WD 717
Signatures button on
status bar
Document Inspector
WD 497
Shortcut Menu
Keyboard
Shortcut
File tab | Info tab, View
Signatures button
Check for Issues button
(File tab | Info tab), Inspect
Document, make selections,
Inspect button (Document
Inspector dialog box)
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Quick Reference Summary Office 2010 QR 5
Table 1: Microsoft Word 2010 Quick Reference Summary (continued)
Page
Number
Task
Mouse
Ribbon
Editing Restrictions, Set
to Tracked Changes or
Comments or No Edits
WD 657
Restrict Editing button
(Developer tab | Protect
group), ‘Allow only this type
of editing in the document’
check box (Restrict
Formatting and Editing task
pane), Yes, Start Enforcing
Protection button
Embed Excel Object in a
Word Document
WD 509
In Excel, Copy button (Home
tab | Clipboard group),
switch to Word, Paste button
arrow (Home tab | Clipboard
group Paste Special in Paste
gallery, Paste option button
(Paste Special dialog box),
select object
Embedded Object, Edit
WD 509
Field, Edit
WD 686
Formatting Restrictions, Set
WD 656
Graph, Quit
WD 504
Graphic, Send behind Text
WD 649
Send Backward button arrow
(Drawing Tools Format tab |
Arrange group)
Group Objects
WD 704
Group button (Drawing Tools
Format tab | Arrange group),
Group
Highlight Text
WD 651
Text Highlight Color button
arrow (Home tab | Font
group)
Link Entire Source File
WD 508
Insert Object button (Insert
tab | Text group), Create
from File tab, locate file,
‘Link to file’ check box
(Object dialog box)
Link Excel Worksheet in a
Word Document
WD 507
In Excel, Copy button (Home
tab | Clipboard group),
switch to Word, Paste button
arrow (Home tab | Clipboard
group), Link & Keep Source
Formatting button in Paste
gallery or Paste button
arrow (Home tab | Clipboard
group), Paste Special, Paste
link (Paste Special dialog
box), select object to link
Shortcut Menu
Keyboard
Shortcut
Double-click embedded
object
Edit Field
Restrict Editing button
(Developer tab | Protect
group), select restrictions
(Restrict Formatting and
Editing task pane), Yes, Start
Enforcing Protection button
Click outside graph
Send to Back,
Send Behind Text
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Office Quick Reference
Licensed to: CengageBrain User
Licensed to: CengageBrain User
QR 6 Office 2010 Quick Reference Summary
Table 1: Microsoft Word 2010 Quick Reference Summary (continued)
Task
Page
Number
Link, Break
WD 509
Linked Object Source File,
Locate
WD 507
Linked Object, Edit
WD 509
Macro Settings, Specify
WD 679
Macro Security button
(Developer tab | Code
group), specify setting
(Trust Center dialog box)
or Options (File tab), Trust
Center (Word Options dialog
box), Trust Center Settings
button, Macro Settings (Trust
Center dialog box), select
desired setting
Macro, Create Automatic
WD 711
Record Macro button
(Developer tab | Code group)
Macro, Delete
WD 711
View Macros button
(Developer tab | Code
group), select macro to
delete, Delete button
(Macros dialog box)
Macro, Edit VBA Code
WD 713
View Macros button
(Developer tab | Code
group), select macro to edit,
Edit button (Macros dialog
box)
Macro, Record and Assign
Shortcut Key
WD 706
Record Macro button
(Developer tab | Code group)
or View Macros button arrow
(View tab | Macros group),
Record Macros
Macro, Rename
WD 711
View Macros button
(Developer tab | Code
group), Organizer button
(Macros dialog box), select
macro to rename (Organizer
dialog box), enter new
name (Rename dialog box),
Rename button
Mouse
Ribbon
Shortcut Menu
Right-click linked
object, Linked
Worksheet
Object, Links,
select source file,
Break Link button
(Links dialog box)
Keyboard
Shortcut
CTRL+SHIFT+F9
File tab | Info tab, Edit Links
to Files, select source file,
Change Source button,
locate source file (Links
dialog box)
Right-click linked
object, Linked
Worksheet
Object, Edit Link
ALT+F8
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Quick Reference Summary Office 2010 QR 7
Table 1: Microsoft Word 2010 Quick Reference Summary (continued)
Page
Number
Task
Mouse
Ribbon
Macro-Enabled Template,
Save
WD 677
Save As (File tab), Save as
type box arrow, Word
Macro-Enabled Template
(Save As dialog box)
Mark as Final
WD 490
File tab | Info tab, Protect
Document button, Mark as
Final
Markups, Change Display
WD 483
Show Markup button (Review
tab | Tracking group),
Balloons on Show Markup
menu, select desired markup
appearance
Markups, Print
WD 485
File tab | Print tab, first button
in Settings area
Open a New Document
Based on a Template, Using
Windows Explorer
WD 658
Outline, Add to Chart
WD 515
Shape Outline button arrow
(Chart Tools Format tab |
Shape Styles group)
Page Color, Fill Effect
WD 691
Page Color button
(Page Layout tab | Page
Background group), Fill
Effects in Page Color gallery
Page Color, Remove
WD 692
Page Color button
(Page Layout tab | Page
Background group) No Color
in Page Color gallery
Paper Size, Change
WD 615
Page Size button (Page Layout
tab | Page Setup group)
Picture, Fill a Shape with
WD 695
Shape Fill button arrow
(Drawing Tools Format tab |
Shape Styles group), Picture
in Shape Fill gallery, select
file, Insert button (Insert
Picture dialog box)
Protect a Form
WD 655
Restrict Editing button
(Developer tab | Protect
group), select restrictions
(Restrict Formatting and
Editing task pane), Yes, Start
Enforcing Protection button
Quick Table
WD 523
Table button (Insert tab |
Tables group), Quick Tables in
Table gallery
Rectangle, Draw
WD 648
Shapes button (Insert
tab | Illustrations group),
Rectangle in Shapes gallery
Shortcut Menu
Keyboard
Shortcut
Double-click template
name in Windows
Explorer window
Right-click chart
edge, Shape
Outline on Mini
toolbar
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Office Quick Reference
Licensed to: CengageBrain User
Licensed to: CengageBrain User
QR 8 Office 2010 Quick Reference Summary
Table 1: Microsoft Word 2010 Quick Reference Summary (continued)
Task
Page
Number
Reset Original Theme Colors
WD 654
Theme Colors button (Page
Layout tab | Themes group),
Create New Theme Colors in
Theme Colors gallery, Reset
button (Create New Theme
Colors dialog box)
Reviewer Information,
Change
WD 480
Track Changes button arrow
(Review tab | Tracking group),
Change User Name (Track
Changes menu) or Options
(File tab), General, enter
name in User name text box
(Word Options dialog box)
Reviewing Pane
WD 484
Reviewing Pane button arrow
(Review tab | Tracking group)
Save Document as Template
WD 613
File tab | Save & Send tab,
Change File Type in Save &
Send gallery, Template, Save
As button; or Save As (File
tab), ‘Save as type’ box arrow
(Save As dialog box), Word
Template
Scroll through Documents
Side by Side
WD 517
View Side by Side button
(View tab | Window group)
Shape, Apply Shadow Effect
WD 650
Shape Effects button (Drawing
Tools Format tab | Shape
Styles group), Shadow
Shape, Change
WD 693
Edit Shape button (Drawing
Tools Format tab | Insert
Shapes group), Change
Shape
Shape, Change Shadow
Color
WD 695
Shape Effects button (Drawing
Tools Format tab | Shape
Styles group), Shadow,
Shadow Options
Status Bar, Customize
WD 481
Style, Add New Style to
Quick Parts Gallery
WD 690
Styles Dialog Box Launcher
(Home tab | Styles group),
Manage Styles button (Styles
task pane), New Style button
(Manage Styles dialog box),
Add to Quick Style list check
box (Create New Style from
Formatting dialog box)
Style, Modify Using Styles
Task Pane
WD 687
Styles Dialog Box Launcher
(Home tab | Styles group),
select style (Styles task pane),
style box arrow, Modify
Table, Convert to Text
WD 682
Convert to Text button (Table
Tools Layout tab | Data
group)
Mouse
Ribbon
Shortcut Menu
Keyboard
Shortcut
F12
Right-click status
bar, click item on
Status Bar menu
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Quick Reference Summary Office 2010 QR 9
Table 1: Microsoft Word 2010 Quick Reference Summary (continued)
Task
Page
Number
Text Box, Apply 3-D Effect
Mouse
Ribbon
Shortcut Menu
WD 703
Shape Effects button
(Drawing Tools Format
tab | Shape Styles group),
3-D Rotation or Format
Shape Dialog Box Launcher
(Drawing Tools Format tab |
Shape Styles group), 3-D
Rotation (Format Shape
dialog box), select desired
options
Format Shape on
shortcut menu,
click 3-D Rotation
in left pane
(Format Shape
dialog box),
select desired
options
Text Box, Change Outline
WD 702
Shape Outline button in
Shape Styles gallery
(Drawing Tools Format tab |
Shape Styles group) or
Format Shape Dialog Box
Launcher (Drawing Tools
Format tab | Shape Styles
group), Line Color button
(Format Shape dialog box),
select desired option
Format Shape,
Line Color button
(Format Shape
dialog box),
select desired
option
Text Box, Change Text
Direction
WD 701
Text Direction button (Drawing Format Shape,
Tools Format tab | Text group)
Text Box button
or Format Shape Dialog Box
(Format Shape
Launcher (Drawing Tools
dialog box),
Format tab | Shape Styles
select desired
group), Text Box button
direction
(Format Shape dialog box),
select desired direction
Text Box, Draw
WD 699
Text Box button (Insert tab |
Text group), Draw Text Box in
Text Box gallery
Theme Color, Customize
WD 653
Theme Colors button (Page
Layout tab | Themes group),
Create New Theme Colors in
Theme Colors gallery, select
colors (Create New Theme
Colors dialog box) or Make
changes, Themes button
(Page Layout tab | Themes
group), Save Current Theme
in Themes gallery
Track Changes
WD 483
Tracked Changes, Accept All
WD 489
Accept and Move to Next
button arrow (Review tab |
Comments group), Accept
All Changes in Document
Tracked Changes, Show by
Single Reviewer
WD 496
Show Markup button (Review
tab | Tracking group), point
to Reviewers (Show Markup
menu), select reviewer
(Reviewers submenu)
Keyboard
Shortcut
With Track
Changes
enabled, type
text
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Office Quick Reference
Licensed to: CengageBrain User
Licensed to: CengageBrain User
QR 10 Office 2010 Quick Reference Summary
Table 1: Microsoft Word 2010 Quick Reference Summary (continued)
Task
Page
Number
Tracked Changes, Disable
Shortcut Menu
Keyboard
Shortcut
Mouse
Ribbon
WD 483
Track Changes indicator
on status bar
Track Changes button (Review
tab | Tracking group)
CTRL+SHIFT+E
Tracked Changes, Enable
WD 482
Track Changes indicator
on status bar
Track Changes button (Review
tab | Tracking group) or
Track Changes button arrow
(Review tab | Tracking group),
Track Changes
CTRL+SHIFT+E
Tracked Changes, Reject All
WD 489
Reject and Move to Next
button arrow (Review tab |
Comments group), Reject All
Changes in Document
Tracked Changes, Review
WD 487
Next Change button (Review
tab | Changes group), Accept
and Move to Next button
or Reject and Move to Next
button (Review tab | Changes
group)
Tracked Changes, View
without Accepting
WD 486
Display for Review button
arrow (Review tab | Tracking
group), Final
Tracking Options, Change
WD 490
Track Changes button arrow
(Review tab | Tracking group),
Change Tracking Options
Ungroup Objects
WD 705
Group button (Drawing Tools
Format tab | Arrange group),
Ungroup
Unprotect a Document
WD 678
Restrict Editing button
(Developer tab | Protect
group), Stop Protection
button (Restrict Formatting
and Editing task pane) or
File tab | Info tab, Protect
Document button, Restrict
Editing, Stop Protection
button (Restrict Formatting
and Editing task pane)
Zoom Page Width
WD 615
Page Width button (View tab |
Zoom group)
Right-click
comment, click
desired change
Table 2: Microsoft PowerPoint 2010 Quick Reference Summary
Task
Page
Number
Broadcast Presentation
PPT 705
Broadcast Slide Show button
(Slide Show tab | Start Slide
Show group), Start Broadcast
button (Broadcast Slide Show
dialog box)
Character Spacing, Change
PPT 486
Character Spacing button
(Home tab | Font group);
Font Dialog Box Launcher
(Home tab | Font Group),
Character Spacing tab
Mouse
Ribbon
Shortcut
Menu
Keyboard
Shortcut
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Quick Reference Summary Office 2010 QR 11
Table 2: Microsoft PowerPoint 2010 Quick Reference Summary (continued)
Task
Page
Number
Chart, Align
PPT 625
Align button (Drawing Tools
Format tab | Arrange group)
or (Chart Tools Format tab |
Arrange group)
Chart, Apply Quick Style
PPT 628
More button (Chart Tools Design
tab | Chart Styles group)
Chart, Change Type
PPT 627
Change Chart Type button
(Chart Tools Design tab |
Type group)
Chart, Display Gridlines
PPT 633
Gridlines button (Chart Tools
Layout tab | Axes group)
Chart, Display Labels
PPT 632
Data Labels button (Chart Tools
Layout tab | Labels group)
Chart, Format Background
PPT 634
Chart Wall button (Chart Tools
Layout tab | Background
group)
Chart, Format Legend
PPT 629
Legend button (Chart Tools
Layout tab | Labels group)
Chart, Hide Axis
PPT 632
Axes button (Chart Tools
Layout tab | Axes group),
Primary Vertical Axis or
Primary Horizontal Axis, None
Chart, Insert from Excel
PPT 624
Insert Object button (Insert
tab | Text group), Create
from file, browse to file with
chart
Chart, Switch Rows and
Columns
PPT 626
Switch Row/Column button
(Chart Tools Design tab |
Data group)
Custom Slide Show, Create
PPT 674
In Normal view, Custom Slide
Show button (Slide Show tab |
Start Slide Show group),
Custom Shows, New
Custom Slide Show, Edit
PPT 677
In Normal view, Custom Slide
Show button (Slide Show tab |
Start Slide Show group),
Custom Shows, select show,
Edit
Embedded File, Edit
PPT 601
File with Graphics and Text,
Insert
PPT 598
Insert Object button (Insert tab |
Text group), Create from file
Fill Color, Apply to Slide
PPT 507
Background Styles button
(Design tab | Background
group), Format Background,
Fill pane
Mouse
Ribbon
Double-click embedded
object to open source
program
Shortcut
Menu
Keyboard
Shortcut
Format Legend
Copy chart in
Microsoft Excel,
exit Microsoft
Excel, Paste button
arrow (Home tab |
Clipboard group),
Use Destination
Theme & Embed
Workbook
Document Object,
Edit
Format
Background,
Fill pane
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Office Quick Reference
Licensed to: CengageBrain User
Licensed to: CengageBrain User
QR 12 Office 2010 Quick Reference Summary
Table 2: Microsoft PowerPoint 2010 Quick Reference Summary (continued)
Task
Page
Number
Ribbon
Shortcut
Menu
Fill Color, Set Transparency
PPT 507
Background Styles button
(Design tab | Background
group), Format Background,
Fill pane, Transparency slider
Format
Background, Fill
pane, Transparency
slider
Footer, Add
PPT 476
Header & Footer button (Insert
tab | Text group)
Handout, Create by Exporting
File to Microsoft Word
PPT 578
Create Handouts button (File
tab | Save & Send tab)
Handout, Print
PPT 510
Print button (File tab |
Print tab)
Handout Master, Use
PPT 496,
510
Handout Master button (View
tab | Master Views group)
Hyperlink, Add
PPT 636
Hyperlink button (Insert tab |
Links group)
Line, Change Weight
or Color
PPT 567
Shape Outline button
(Drawing Tools Format tab |
Shape Styles group), Weight
or choose color
Line, Draw
PPT 565
More button (Drawing Tools
Format tab | Insert Shapes
group), click desired Line shape
Line, Set Formatting
as Default
PPT 568
Linked File, Insert
PPT 618
Linked Worksheet, Edit
PPT 622
Manual Timing, Show
Presentation with
PPT 673
Set Up Slide Show button
(Slide Show tab | Set Up
group), Manually (Set Up
Show dialog box)
Master View
PPT 471
Slide Master button (View tab |
Master Views group)
Narration, Record
PPT 694
Record Slide Show button
arrow (Slide Show tab | Set
Up group), Start Recording
from Beginning or Start
Recording from Current Slide,
Narrations and laser pointer
check box (Record Slide Show
dialog box), Start Recording
button (Record Slide Show
dialog box), End Show
Notes Master, Use
PPT 500,
512
View Notes Master button (View
tab | Master Views group)
Pattern Fill, Apply to Slide
PPT 509
Background Styles button
(Design tab | Background
group), Format Background,
Fill pane, Pattern fill
Mouse
Hyperlink
Keyboard
Shortcut
CTRL+K
Set as Default Line
Insert Object button (Insert
tab | Text group), Create
from file, Link check box
Double-click linked object
to open source program
Format
Background, Fill
pane, Pattern fill
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Quick Reference Summary Office 2010 QR 13
Table 2: Microsoft PowerPoint 2010 Quick Reference Summary (continued)
Page
Number
Task
Mouse
Ribbon
Photo Album, Add Captions
Below All Pictures
PPT 686
New Photo Album button
arrow (Insert tab | Images
group), Captions below ALL
pictures check box (Photo
Album dialog box)
Photo Album, Add Theme
PPT 686
New Photo Album button
arrow (Insert tab | Images
group), Browse button in
Album Layout area (Photo
Album dialog box)
Photo Album, Change
Layout
PPT 685
New Photo Album button
arrow (Insert tab | Images
group), Picture layout box
arrow (Photo Album dialog
box)
Photo Album, Create
PPT 687
New Photo Album button
arrow (Insert tab | Images
group), Create button (Photo
Album dialog box)
Photo Album, Create
Black-and-White Images
PPT 690
New Photo Album button
arrow (Insert tab | Images
group), ALL pictures black
and white check box (Photo
Album dialog box), Update
Photo Album, Edit
PPT 687
New Photo Album button
arrow (Insert tab | Images
group), Edit Photo Album
Photo Album, Reorder
Pictures
PPT 682
New Photo Album button
arrow (Insert tab | Images
group), Move Up or Move
Down button (Photo Album
dialog box)
Photo Album, Start and Add
Pictures
PPT 680
New Photo Album button
(Insert tab | Images group)
Photo Album Image, Adjust
Brightness
PPT 684
New Photo Album button
arrow (Insert tab | Images
group), Increase Brightness
or Decrease Brightness
button (Photo Album
dialog box)
Photo Album Image, Adjust
Contrast
PPT 684
New Photo Album button
arrow (Insert tab | Images
group), Increase Contrast or
Decrease Contrast button
(Photo Album dialog box)
Photo Album Image, Adjust
Rotation
PPT 683
New Photo Album button
arrow (Insert tab | Images
group), Rotate Left 90° or
Rotate Right 90° button
(Photo Album dialog box)
Picture, Change
PPT 544
Change Picture button (Picture
Tools Format tab | Adjust
group), select new picture file
Shortcut
Menu
Keyboard
Shortcut
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Office Quick Reference
Licensed to: CengageBrain User
Licensed to: CengageBrain User
QR 14 Office 2010 Quick Reference Summary
Table 2: Microsoft PowerPoint 2010 Quick Reference Summary (continued)
Task
Page
Number
Mouse
Picture, Rotate
PPT 489
Drag rotation handle
Picture Presentation,
Save as
PPT 576
Change File Type (File tab |
Save & Send tab), PowerPoint
Picture Presentation
Presentation, Display
Multiple Windows
Simultaneously
PPT 697
With multiple presentations
open, Cascade button or
Arrange All button (View
tab | Window group)
Presenter View, Use
PPT 708
Use Presenter View check box
(Slide Show tab | Monitors
group), icon on Monitor tab,
‘This is my main monitor’
check box, icon that
represents second monitor,
‘Extend my Windows
Desktop onto this monitor’
check box, Set Up Slide
Show button (Slide Show
tab | Set Up group)
Research Pane, Use to Find
Information
PPT 692
Research button (Review tab |
Proofing group)
Ribbon, Customize
PPT 570
Options (File tab), Customize
Ribbon (PowerPoint Options
dialog box)
Ribbon, Reset
PPT 579
Options (File tab), Customize
Ribbon, Reset button
(PowerPoint Options
dialog box)
Section, Create Break
PPT 666
Section, Rename
PPT 669
Section button (Home tab |
Slides group), Rename Section
Rename Section
Sections, Collapse
or Expand
PPT 671
Section button (Home tab |
Slides group), Collapse All or
Expand All
Collapse All or
Expand All
Sections, Reorder
PPT 682
Shape, Apply Fill
PPT 561
Shape Fill button (Drawing
Tools Format tab | Shape Styles
group) or Shape Fill button
(Home tab | Drawing group)
Shape Fill, Increase
Transparency
PPT 487
Drawing Dialog Box Launcher
(Home tab | Drawing group),
Fill Pane, Transparency slider
(Format Shape dialog box)
Shape Formatting, Set
as Default
PPT 564
Slide, Set Up Custom Size
PPT 696
Ribbon
Shortcut
Menu
Keyboard
Shortcut
Press ALT and click
word to research
Click mouse where
In Slide Sorter view, Section
section break desired,
button (Home tab | Slides
then follow Ribbon steps group), Add Section
Drag section name
Move Section
Up or
Move Section
Down
Format Shape, Fill
pane
Set as Default
Shape
Page Setup button (Design tab |
Page Setup group), ‘Slides
sized for’ box arrow, Custom
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Quick Reference Summary Office 2010 QR 15
Table 2: Microsoft PowerPoint 2010 Quick Reference Summary (continued)
Task
Page
Number
Slide Layout, Delete
PPT 493
Delete button (Home tab |
Slides group) (must be in
Slide Master view)
Slide Master, Apply Slide
and Font Themes
PPT 472
Themes button (Slide Master
tab | Edit Theme group)
Slide Master, Display
PPT 471
Slide Master button (View tab |
Master Views group)
Slide Master, Format
Background and Apply
a Quick Style
PPT 475
Background Styles button
(Slide Master tab |
Background group)
Slide Master, Hide and
Unhide Background
Graphics
PPT 490
Hide/Unhide Background
Graphics check box (Slide
Master tab | Background
group)
Slide Master, Insert a
Background Graphic
PPT 479
Insert Picture button (Insert
tab | Images group)
Slide Master, Insert
Placeholder
PPT 480,
484
Insert Placeholder button
(Slide Master tab | Master
Layout group)
Slide Master and Slide
Layout, Rename
PPT 491
Rename button (Slide Master
tab | Edit Master group)
Slide Orientation, Change
PPT 696
Slide Orientation button
(Design tab | Page Setup
group)
Slide Show, E-mail from
within PowerPoint
PPT 702
Send Using E-mail (File tab |
Save & Send tab), Send as
Attachment button
Slide Sorter View
PPT 664
Slides, Insert with a Section
Layout
PPT 661
Slide Layout button (Home
tab | Slides group), Section
Header layout
SmartArt, Change Layout
PPT 550
More button (SmartArt Tools
Design tab | Layouts group)
SmartArt, Convert to Text
or Shapes
PPT 557,
559
Convert button (SmartArt Tools
Design tab | Reset group)
SmartArt, Remove Shape
PPT 551
Mouse
Slide Sorter view button at
lower-right PowerPoint
window
Ribbon
Shortcut
Menu
Keyboard
Shortcut
Delete Layout
DELETE
Slide Sorter button (View tab |
Presentation Views group)
Select shape,
DELETE
SmartArt, Resize Graphic
Shape
PPT 554
Smaller or Larger button
(SmartArt Tools Format tab |
Shapes group)
SmartArt Bullet Level,
Promote or Demote
PPT 548,
549
Promote button or Demote
button (SmartArt Tools Design
tab | Create Graphic group)
SmartArt Graphic, Resize
PPT 553
SmartArt Shapes, Reorder
PPT 547
Drag sizing handle to
desired location
Shape width and Shape
height boxes (SmartArt Tools
Format tab | Size group)
Size and Position,
Size tab
Size and Position,
Size tab
Move Up or Move Down
button (SmartArt Tools Design
tab | Create Graphic group)
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Office Quick Reference
Licensed to: CengageBrain User
Licensed to: CengageBrain User
QR 16 Office 2010 Quick Reference Summary
Table 2: Microsoft PowerPoint 2010 Quick Reference Summary (continued)
Task
Page
Number
Speaker Notes, Print
PPT 512
Page Layout button (File tab |
Print tab), Notes Pages
Table, Add Cell Effects
PPT 614
Effects button (Table Tools
Design tab | Table Styles group)
Table, Add Gradient Fill
PPT 613
Shading button arrow (Table
Tools Design tab | Table Styles
group), Gradient
Table, Add Shading
PPT 612
Shading button arrow (Table
Tools Design tab | Table Styles
group)
Table, Align
PPT 617
Align button (Table Tools
Layout tab | Arrange group)
Table, Distribute Rows
PPT 614
Distribute Rows button (Table
Tools Layout tab | Cell Size
group)
Table, Draw
PPT 603
Table button (Insert tab |
Tables group), Draw Table,
drag pencil pointer
Table, Resize Columns
and Rows
PPT 615
Table, Split Columns
or Rows
PPT 610
Split Cells button (Table Tools
Layout tab | Merge group)
Table Line, Erase
PPT 608
Table Eraser button (Table Tools
Design tab | Draw Borders
group), click line to erase
Table Rows and Columns,
Draw
PPT 604,
606
Draw Table button (Table Tools
Design tab | Draw Borders
group), drag pencil pointer
Template, Save a Master As
PPT 502
Change File type (File tab |
Save & Send tab), Template,
Save As button
Text, Change Direction
PPT 482
Text Direction button (Home
tab | Paragraph group)
Text Box, Align
PPT 543
Align button (Drawing Tools
Format tab | Arrange group)
Text Box, Apply Effect
PPT 536
Shape Effects button (Drawing
Tools Format tab | Shape
Styles group)
Text Box, Apply Fill
PPT 487
Shape Fill button (Home tab |
Drawing group)
Text Box, Apply
Gradient Fill
PPT 542
Shape Fill button arrow
(Drawing Tools Format tab |
Shape Styles group), Gradient
Format Shape, Fill
pane, Gradient fill
Text Box, Apply Pattern Fill
PPT 539
Shape Fill button arrow
(Drawing Tools Format tab |
Shape group), Gradient,
More Gradients, Pattern fill
(Format Shape dialog box)
Format Shape, Fill
pane, Pattern fill
Mouse
Drag column or row
borders
Ribbon
Shortcut
Menu
Keyboard
Shortcut
Table Row Height or Table
Column Width arrows (Table
Tools Layout tab | Cell Size
group)
Split Cells
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Quick Reference Summary Office 2010 QR 17
Table 2: Microsoft PowerPoint 2010 Quick Reference Summary (continued)
Task
Page
Number
Text Box, Apply Picture Fill
PPT 555
Shape Fill button arrow
(Drawing Tools Format tab |
Drawing group), Picture
Text Box, Change Internal
Margin
PPT 488
Drawing Dialog Box Launcher
(Home tab | Drawing group),
Text box (Format Shape
dialog box)
Text Box, Change Outline
Weight, Color, or Style
PPT 534,
535, 536
Shape Outline button arrow
(Drawing Tools Format tab |
Shape Styles group), choose
Weight, color, or Dashes
Text Box, Rotate
PPT 489
Text Box, Set Formatting
as Default
PPT 537
Theme Font, Customize
PPT 473
Theme Fonts button (Slide
Master tab | Edit Theme group)
Video, Create from
Presentation
PPT 705
Create a Video (File tab |
Save & Send tab), Create
Video button
Video File, Compress
PPT 701
Compress Media button (File
tab | Info tab
WordArt, Convert
to SmartArt
PPT 546
Worksheet, Align
PPT 621
Mouse
Ribbon
Shortcut
Menu
Keyboard
Shortcut
Drag rotation handle
Set as Default Text
Box
Convert to
SmartArt
Align button (Drawing Tools
Format tab | Arrange group)
Table 3: Microsoft Excel 2010 Quick Reference Summary
Task
Page
Number
2-D Line Chart, Create
EX 495
Line button (Insert tab |
Charts group), chart in
2-D Line area
Accept or Reject Tracked
Change
EX 721
Track Changes button (Review
tab | Changes group),
Accept/Reject Changes, OK
Add Calculated Field to
PivotTable Report
EX 532
Calculations button
(PivotTable Tools Options
tab | Calculations group),
Fields, Items, & Sets,
Calculated Field
Add Cells to Watch in Watch
Window
EX 567
Add Check Box to
Worksheet
EX 670
Mouse
Ribbon
Shortcut
Menu
Keyboard
Shortcut
Click Add Watch button
on Watch Window
toolbar
Insert button (Developer tab |
Controls group), Check Box
in Form Controls area, drag
to draw control
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Office Quick Reference
Licensed to: CengageBrain User
Licensed to: CengageBrain User
QR 18 Office 2010 Quick Reference Summary
Table 3: Microsoft Excel 2010 Quick Reference Summary (continued)
Page
Number
Task
Mouse
Ribbon
Add Command Button to
Worksheet
EX 655
Insert button (Developer tab |
Controls group), Command
Button in ActiveX Controls
area, drag to draw button
Add Comment to Cell
EX 711
New Comment button
(Review tab | Comments
group)
Add Data Validation to Cell
EX 573
Data Validation button (Data
tab | Data Tools group)
Add Group Box to
Worksheet
EX 671
Insert button (Developer tab |
Controls group), Check Box
in Form Controls area, drag
to draw control
Add Option Button to
Worksheet
EX 668
Insert button (Developer tab |
Controls group), Option
Button in Form Controls
area, drag to draw control
Add Slicers to Worksheet
EX 537
Insert Slicer button arrow
(PivotChart Tools Analyze
tab | Data group), Insert
Slicer
Add Text Box to Worksheet
EX 672
Insert button (Developer tab |
Controls group), Text Box in
ActiveX Controls area, drag
to draw control
Add Trendline to Chart
EX 497
Trendline button (Chart Tools
Layout tab | Analysis group),
trendline type
or
Trendline button (Chart Tools
Layout tab | Analysis group),
More Trendline Options,
Trend/Regression Type option
button, Close
Add VBA Code to Control
EX 660
Answer Report, Generate
EX 586
Assign Name to Cell
EX 679
AutoFilter buttons, Display
in PivotTable Report
EX 508
Field Headers button
(PivotTable Tools Options
tab | Show group)
Autofit PivotTable Report
Columns on Update
EX 522
Options button (PivotTable
Tools Options tab | PivotTable
group), ‘Autofit column
widths on update’ check box
Double-click control
Visual Basic button (Developer
tab | Code group)
Shortcut
Menu
Keyboard
Shortcut
Cell, Insert
Comment
SHIFT+F2
Control (in Design
mode), View
Code
Solver button (Data tab |
Analysis group), Solve
button, Answer
Name Manager
button (Formulas
tab | Defined
Names group),
New button
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Quick Reference Summary Office 2010 QR 19
Table 3: Microsoft Excel 2010 Quick Reference Summary (continued)
Page
Number
Task
Mouse
Ribbon
Button, Add to Quick Access
Toolbar
EX 649
Calculated Field, Add to
PivotTable Report
EX 532
Calculations button
(PivotTable Tools Options
tab | Calculations group),
Fields, Items, & Sets,
Calculated Field
Change Chart Type for
PivotChart
EX 526
Change Chart Type button
(PivotChart Tools Design tab |
Type group), chart type
Change Slicer Style
EX 539
More button (Slicer Tools
Options tab | Slicer Styles
group), select style
Change Summary Functions
in PivotTable Report
EX 514
Change View in PivotChart
Report
EX 529
Chart Wall, Format in
PivotChart
EX 528
Chart Wall button (PivotChart
Tools Layout tab |
Background group)
Check Box, Add to
Worksheet
EX 670
Insert button (Developer tab |
Controls group), Check Box
in Form Controls area, drag
to draw control
Check Errors in Worksheet
EX 570
Error Checking button
(Formulas tab | Formula
Auditing group), Trace Error
button
Circle Invalid Data
EX 579
Data Validation button arrow
(Data tab | Data Tools group),
Circle Invalid Data
Clear Filter in Slicer
EX 541
Clear Validation Circles
EX 580
Data Validation button arrow
(Data tab | Data Tools group),
Clear Validation Circles
Command Button, Add to
Worksheet
EX 655
Insert button (Developer tab |
Controls group), Command
Button in ActiveX Controls
area, drag to draw button
Shortcut
Menu
Keyboard
Shortcut
Quick Access
Toolbar,
Customize Quick
Access Toolbar,
click command,
click Add button
Field cell,
Summarize
Values By,
function
Drag row labels or column
labels in PivotTable
Fields List pane to a
new location
or
Click field button arrow,
click Move Up or Move
Down
Click Clear Filter button
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Office Quick Reference
Licensed to: CengageBrain User
Licensed to: CengageBrain User
QR 20 Office 2010 Quick Reference Summary
Table 3: Microsoft Excel 2010 Quick Reference Summary (continued)
Task
Page
Number
Shortcut
Menu
Keyboard
Shortcut
Comment, Add to Cell
EX 711
New Comment button
(Review tab | Comments
group)
Cell, Insert
Comment
SHIFT+F2
Comment, Delete
EX 728
Delete Comment button
(Review tab | Comments
group)
Comment, Delete
Comment
Comment, Edit
EX 714
Edit Comment button (Review
tab | Comments group)
Cell, Edit
Comment
Comment, Format
EX 716
Edit Comment button (Review
tab | Comments group),
right-click text, Format
Comment
Cell, Edit
Comment, rightclick text, Format
Comment
Comments, Show All
EX 713
Show All Comments button
(Review tab | Comments
group)
Compatibility, Check in Excel
2003-97 Workbook as
EX 609
Constraint, Add to Solver
EX 583
Control, Add VBA Code to
EX 660
Control, Edit Text
EX 673
Control (Design
mode), Edit Text
Control, Record User Input
EX 676
Control (Design
mode), Format
Control, Control
tab
Control, Resize
EX 673
Control, Select
Properties for
EX 657
Properties button (Developer
tab | Controls group)
Create 2-D Line Chart
EX 495
Line button (Insert tab |
Charts group), chart in
2-D Line area
Create Blank PivotTable
Report
EX 501
PivotTable button arrow
(Insert tab | Tables group),
PivotTable, OK
Create PivotChart Directly
from Data
EX 530
PivotTable button arrow
(Insert tab | Tables group),
PivotChart, select location
Create PivotChart Report
EX 524
PivotChart button (PivotTable
Tools Options tab | Tools
group), chart type
Create Scenario PivotTable
Worksheet
EX 604
What-If Analysis button (Data
tab | Data Tools group),
Scenario Manager, Summary
button, Scenario PivotTable
report
Mouse
Ribbon
Save button, ‘Save as
type’ box arrow, Excel
97-2003 Workbook
SHIFT+F2
CTRL+S, ‘Save as
type’ box arrow,
Excel 97-2003
Workbook
Solver button (Data tab |
Analysis group), Add button
Double-click control
Visual Basic button (Developer
tab | Code group)
Control (in Design
mode), View
Code
Drag edge or corner
Control (in
Design mode),
Properties
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Quick Reference Summary Office 2010 QR 21
Table 3: Microsoft Excel 2010 Quick Reference Summary (continued)
Page
Number
Task
Mouse
Ribbon
Create Scenario Summary
Worksheet
EX 601
Custom Name, Set for
PivotTable Report Field
EX 520
Custom View, Display
EX 735
Custom Views button (View
tab | Workbook Views
group), click custom view
Custom View, Save
EX 734
Custom Views button (View
tab | Workbook Views
group), Add button, enter
name
Data Validation, Add to Cell
EX 573
Data Validation button (Data
tab | Data Tools group)
Data, Add to PivotTable
Report
EX 502
Delete Comment
EX 728
Delete Comment button
(Review tab | Comments
group)
Dependent Arrows, Remove
EX 566
Remove Arrows button
(Formulas tab | Formula
Auditing group)
Dependents, Trace
EX 565
Trace Dependents button
(Formulas tab | Formula
Auditing group)
Design, Change for
PivotTable Report
EX 504
Report Layout button
(PivotTable Tools Design tab |
Layout group), option on
Report Layout menu
Design Mode, Switch to
EX 656
Design Mode button
(Developer tab | Controls
group)
Developer Tab, Display
EX 636
Options command (File tab),
Customize Ribbon category
(Excel Options dialog box),
Developer check box
Display Custom View
EX 735
Custom Views button (View
tab | Workbook Views
group), click custom view
Display Developer Tab
EX 636
Options command (File tab),
Customize Ribbon category
(Excel Options dialog box),
Developer check box
Shortcut
Menu
Keyboard
Shortcut
What-If Analysis button (Data
tab | Data Tools group),
Scenario Manager, scenario
name, Summary button,
Scenario summary
Click field button in
PivotTable Field List
pane, click Value Field
Settings, enter name
Drag fields to PivotTable
areas in PivotTable
Fields List pane
or
Click check box for field
name
Comment, Delete
Comment
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Office Quick Reference
Licensed to: CengageBrain User
Licensed to: CengageBrain User
QR 22 Office 2010 Quick Reference Summary
Table 3: Microsoft Excel 2010 Quick Reference Summary (continued)
Task
Page
Number
Display Error Alert in Cell
EX 574
Data Validation button (Data
tab | Data Tools group), Error
Alert tab
Display Input Message
in Cell
EX 574
Data Validation button (Data
tab | Data Tools group), Input
Message tab
Document, Inspect
EX 606
Check for Issues button
(File tab | Info tab), Inspect
Document, Inspect button
Edit Comment, Edit
EX 714
Edit Comment button (Review
tab | Comments group)
Edit Control Text
EX 673
Edit Macro
EX 648
Macros button (Developer
tab | Code group), Edit
button
E-mail Workbook
EX 723
Send Using E-mail (File tab |
Save & Send tab), Send as
Attachment button
Enable All Macros
EX 636
Macro Security button
(Developer tab | Code
group), Enable all macros
option button
Error Alert, Display in Cell
EX 574
Data Validation button (Data
tab | Data Tools group), Error
Alert tab
Errors, Check in Worksheet
EX 570
Error Checking button arrow
(Formulas tab | Formula
Auditing group), Trace Error
button
Excel 97-2003 File Type,
Save Workbook as
EX 609
Excel Macro-Enabled
Workbook, Save as
EX 635
Expand/Collapse Buttons,
Hide in PivotTable Report
EX 523
+/– Buttons button (PivotTable
Tools Options tab | Show
group)
Expand/Collapse Buttons,
Show in PivotTable Report
EX 523
+/– Buttons button (PivotTable
Tools Options tab | Show
group)
Field Entries, Format in
PivotTable Report
EX 513
Field Headers, Hide in
PivotTable
EX 521
Mouse
Ribbon
Shortcut
Menu
Keyboard
Shortcut
Cell, Edit
Comment
SHIFT+F2
Control (Design
mode), Edit Text
Save button, ‘Save as
type’ box arrow, Excel
97-2003 Workbook
CTRL+S, ‘Save as
Save button, ‘Save
as type’ box arrow,
Excel Macro-Enabled
Workbook
CTRL+S, ‘Save
type’ box arrow,
Excel 97-2003
Workbook
as type’ box
arrow, Excel
Macro-Enabled
Workbook
Field cell, Number
Format
Field Headers button
(PivotTable Tools Options
tab | Show group)
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Quick Reference Summary Office 2010 QR 23
Table 3: Microsoft Excel 2010 Quick Reference Summary (continued)
Page
Number
Task
Mouse
Ribbon
Field Headers, Show in
PivotTable
EX 521
Filter PivotTable Report
EX 506–
EX 507
Click field AutoFilter
button in report, click
value(s)
Filter PivotTable Report
Using Multiple Criteria
EX 517
Click field AutoFilter
button in report, click
Select All, click value(s)
Filter Values in PivotTable
Report
EX 517
Click field AutoFilter
button in report, click
value(s), point to Value
Filters, click command,
select criteria
Filter, Remove from
PivotTable Report
EX 508
Drag field from filter area
Format Comment
EX 716
Format Field Entries in
PivotTable Report
EX 513
Format PivotTable Report
EX 512
More button in PivotTable
Styles gallery (PivotTable
Tools Design tab | PivotTable
Styles group), style
Format Worksheet
Background with Picture
EX 736
Background button (Page
Layout tab | Page Setup
group), navigate to picture
file, Insert button (Sheet
Background dialog box)
Generate Answer Report
EX 586
Solver button (Data tab |
Analysis group), Solve
button, Answer
Generate Solution Using
Solver
EX 586
Solver button (Data tab |
Analysis group), Solve
button
Goal Seek, Start
EX 578
What-If Analysis button (Data
tab | Data Tools group),
Goal Seek
Group Box, Add to
Worksheet
EX 671
Insert button (Developer tab |
Controls group), Group Box
in Form Controls area, drag
to draw control
Height, Set for Slicer Height
EX 539
Height text box (Slicer Tools
Options tab | Buttons group),
enter height
Hide PivotTable Field
Headers
EX 521
Field Headers button
(PivotTable Tools Options
tab | Show group)
Shortcut
Menu
Keyboard
Shortcut
Field Headers button
(PivotTable Tools Options
tab | Show group)
Edit Comment button (Review
tab | Comments group),
right-click text, Format
Comment
Cell, Edit
Comment, rightclick text, Format
Comment
Field cell, Number
Format
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Office Quick Reference
Licensed to: CengageBrain User
Licensed to: CengageBrain User
QR 24 Office 2010 Quick Reference Summary
Table 3: Microsoft Excel 2010 Quick Reference Summary (continued)
Page
Number
Task
Mouse
Ribbon
Hide PivotTable Field List
Pane
EX 521
Icon, Modify for Button on
Quick Access Toolbar
EX 651
Input Message, Display
in Cell
EX 574
Data Validation button (Data
tab | Data Tools group), Input
Message tab
Inspect Document
EX 606
Check for Issues button
(File tab | Info tab), Inspect
Document, Inspect button
Invalid Data, Circle
EX 579
Data Validation button arrow
(Data tab | Data Tools group),
Circle Invalid Data
Layout, Change for
PivotTable Report
EX 504
Report Layout button
(PivotTable Tools Design tab |
Layout group), option on
Report Layout menu
Line Chart, Create 2-D
EX 495
Line button (Insert tab |
Charts group), chart in
2-D Line area
Macro Security, Set Level
EX 636
Macro Security button
(Developer tab | Code
group), click option button
Macro, Edit
EX 648
Macros button (Developer
tab | Code group), Edit
button
Macro, Record
EX 639
Macro, Run
EX 647
Shortcut
Menu
Keyboard
Shortcut
Field List button (PivotTable
Tools Options tab | Show
group)
Quick Access
Toolbar,
Customize Quick
Access Toolbar,
click command,
click Modify
button, click icon
Record Macro button in
status bar
Record Macro button
(Developer tab | Code
group), enter macro name
Macros button (Developer tab |
Code group), macro name
Macro, Stop Recording
EX 640
Stop Recording Macro
button in status bar
Macros, Enable All
EX 636
Macro Security button
(Developer tab | Code
group), Enable all macros
option button
Mark Workbook as Final
EX 610
Protect Workbook button (File
tab | Info tab), Mark as Final
Modify Icon for Button on
Quick Access Toolbar
EX 651
CTRL+SHORTCUT
KEY
Stop Recording button
(Developer tab | Code group)
Quick Access
Toolbar,
Customize Quick
Access Toolbar,
click command,
click Modify
button, click icon
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Quick Reference Summary Office 2010 QR 25
Table 3: Microsoft Excel 2010 Quick Reference Summary (continued)
Page
Number
Task
Mouse
Ribbon
Multiple Criteria, Filter
PivotTable Report Using
EX 517
Name, Assign to Cell
EX 679
Name, Customize for
PivotTable Report Field
EX 520
Open Watch Window
EX 567
Watch Window button
(Formulas tab | Formula
Auditing group)
Option Button, Add to
Worksheet
EX 669
Insert button (Developer tab |
Controls group), Option
Button in Form Controls
area, drag to draw control
Outline, Remove from
Group Box Control
EX 683
View Code button (Developer
tab | Controls group),
press CTRL+G, type
activesheet
.groupboxes.visible
= false
Password-Protect
Worksheet
EX 645
Protect Sheet button (Review
tab | Changes group), enter
password
PDF, Save Worksheet as
EX 750
Save As (File tab), ‘Save as
type’ button, PDF
Picture, Display as
Worksheet Background
EX 736
Background button (Page
Layout tab | Page Setup
group), navigate to picture
file, Insert button (Sheet
Background dialog box)
PivotChart Report, Change
View
EX 529
PivotChart Report, Create
EX 524
PivotChart button (PivotTable
Tools Options tab | Tools
group), chart type
PivotChart, Add Title to
EX 526
Chart Title button (PivotChart
Tools Layout tab | Labels
group)
PivotChart, Change Type
EX 526
Change Chart Type button
(PivotChart Tools Design tab |
Type group), chart type
PivotChart, Create Directly
from Data
EX 530
PivotTable button arrow
(Insert tab | Tables group),
PivotChart, select location
Shortcut
Menu
Keyboard
Shortcut
Click field AutoFilter
button in report, click
Select All, click value(s)
Name Manager button
(Formulas tab | Defined
Names group), New button
Click field button in
PivotTable Field List
pane, click Value Field
Settings, enter name
Drag row labels or
column labels in
PivotTable Fields List
pane to a new location
or
Click field button arrow,
click Move Up or Move
Down
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Office Quick Reference
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QR 26 Office 2010 Quick Reference Summary
Table 3: Microsoft Excel 2010 Quick Reference Summary (continued)
Page
Number
Task
Mouse
Ribbon
PivotChart, Format
Chart Wall
EX 528
Chart Wall button (PivotChart
Tools Layout tab |
Background group)
PivotTable Field Headers,
Hide
EX 521
Field Headers button
(PivotTable Tools Options
tab | Show group)
PivotTable Field Headers,
Show
EX 521
Field Headers button
(PivotTable Tools Options
tab | Show group)
PivotTable Field List Pane,
Hide
EX 521
Field List button (PivotTable
Tools Options tab | Show
group)
PivotTable Field List Pane,
Show
EX 521
Field List button (PivotTable
Tools Options tab | Show
group)
PivotTable Report Columns,
Autofit on Update
EX 522
Options button (PivotTable
Tools Options tab | PivotTable
group), ‘Autofit column
widths on update’ check box
PivotTable Report Columns,
Turn Off Autofit on Update
EX 522
Options button (PivotTable Tools
Options tab | PivotTable group),
‘Autofit column widths on
update’ check box
PivotTable Report Field, Set
Custom Name for
EX 520
PivotTable Report, Add
Calculated Field to
EX 532
PivotTable Report, Add
Data to
EX 502
PivotTable Report, Change
Design of
EX 504
PivotTable Report, Change
Summary Functions in
EX 514
PivotTable Report, Change
View
EX 505
Shortcut
Menu
Keyboard
Shortcut
Click field button in
PivotTable Field List
pane, click Value Field
Settings, enter name
Calculations button
(PivotTable Tools Options
tab | Calculations group),
Fields, Items, & Sets,
Calculated Field
Drag fields to PivotTable
areas in PivotTable
Fields List pane
or
Click check box for field
name
Report Layout button
(PivotTable Tools Design tab |
Layout group), option on
Report Layout menu
Field cell,
Summarize
Values By,
function
Drag row labels or
column labels in
PivotTable Fields List
pane to a new location
or
Click field button arrow,
click Move Up or Move
Down
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Quick Reference Summary Office 2010 QR 27
Table 3: Microsoft Excel 2010 Quick Reference Summary (continued)
Page
Number
Task
Mouse
Ribbon
PivotTable Report, Create
Blank
EX 501
PivotTable button arrow
(Insert tab | Tables group),
PivotTable, OK
PivotTable Report, Display
AutoFilter buttons in
EX 508
Field Headers button
(PivotTable Tools Options
tab | Show group)
PivotTable Report, Filter
EX 506 –
EX 507
Click field AutoFilter button
in report, click value(s)
PivotTable Report, Filter
Using Multiple Criteria
EX 517
Click field AutoFilter
button in report, click
Select All, click value(s)
PivotTable Report, Filter
Values
EX 517
Click field AutoFilter
button in report, click
value(s), point to Value
Filters, click command,
select criteria
PivotTable Report, Format
EX 512
PivotTable Report, Format
Field Entries in
EX 513
PivotTable Report, Hide
Expand/Collapse Buttons
EX 523
+/– Buttons button (PivotTable
Tools Options tab | Show
group)
PivotTable Report, Refresh
EX 519
Refresh button (PivotTable
Tools Options tab | Data
group)
PivotTable Report, Remove
Filter
EX 508
PivotTable Report, Show
Expand/Collapse Buttons
EX 523
+/– Buttons button (PivotTable
Tools Options tab | Show
group)
Precedent Arrows, Remove
EX 564
Remove Arrows button arrow
(Formulas tab | Formula
Auditing group)
Precedents, Review on
Different Worksheet
EX 563
Precedents, Trace
EX 562
Trace Precedents button
(Formulas tab | Formula
Auditing group)
Properties, Select for
Control
EX 657
Properties button (Developer
tab | Controls group)
Protect Worksheet
EX 645
Protect Sheet button (Review
tab | Changes group)
Quick Access Toolbar, Add
Button to
EX 649
Shortcut
Menu
Keyboard
Shortcut
More button in PivotTable
Styles gallery (PivotTable
Tools Design tab | PivotTable
Styles group), style
Field cell, Number
Format
Drag field from filter area
Double-click dashed
arrow, click sheet and
cell reference
Control (in
Design mode),
Properties
Quick Access
Toolbar,
Customize Quick
Access Toolbar,
click command,
click Add button
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Office Quick Reference
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QR 28 Office 2010 Quick Reference Summary
Table 3: Microsoft Excel 2010 Quick Reference Summary (continued)
Page
Number
Task
Mouse
Ribbon
Quick Access Toolbar,
Modify Icon for Button
EX 651
Record Macro
EX 639
Record Macro Using Relative
References
EX 639
Use Relative References
button (Developer tab |
Code group)
Refresh PivotTable Report
EX 519
Refresh button (PivotTable Tools
Options tab | Data group)
Relative References, Record
in Macro
EX 639
Use Relative References
button (Developer tab |
Code group)
Remove Dependent Arrows
EX 566
Remove Arrows button
(Formulas tab | Formula
Auditing group)
Remove Outline from Group
Box Control
EX 683
View Code button
(Developer tab | Controls
group), press CTRL+G,
type activesheet.
groupboxes.visible =
false
Remove Precedent Arrows
EX 564
Remove Arrows button arrow
(Formulas tab | Formula
Auditing group)
Review Precedents on
Different Worksheet
EX 563
Review Tracked Changes
EX 722
Row Label Filter, Remove
from PivotTable Report
EX 510
Run Macro
EX 647
Macros button (Developer tab |
Code group), macro name
Run Mode, Switch to
EX 662
Design Mode button
(Developer tab | Controls
group)
Save Custom View
EX 734
Custom Views button (View
tab | Workbook Views
group), Add button, enter
name
Save Data as Scenario
EX 590
What-If Analysis button (Data
tab | Data Tools group),
Scenario Manager, Add
button, enter name
Shortcut
Menu
Keyboard
Shortcut
Quick Access
Toolbar,
Customize Quick
Access Toolbar,
click command,
click Modify
button, click icon
Record Macro button in
status bar
Record Macro button
(Developer tab | Code
group), enter macro name
Double-click dashed
arrow, click sheet and
cell reference
Track Changes button (Review
tab | Changes group),
Highlight Changes
Click field AutoFilter
button in report, click
Clear Filter From field
CTRL+SHORTCUT
KEY
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Quick Reference Summary Office 2010 QR 29
Table 3: Microsoft Excel 2010 Quick Reference Summary (continued)
Page
Number
Task
Mouse
Ribbon
Save Workbook as Excel
Macro-Enabled Workbook
EX 635
Save button, ‘Save
as type’ box arrow,
Excel Macro-Enabled
Workbook
Save Worksheet as PDF
EX 750
Save As button (File tab),
‘Save as type’ button, PDF
Save Worksheet to Web
EX 744
Save to Web (File tab | Save &
Send tab)
Scenario PivotTable
Worksheet, Create
EX 604
What-If Analysis button (Data
tab | Data Tools group),
Scenario Manager, Summary
button, Scenario PivotTable
report
Scenario Summary
Worksheet, Create
EX 601
What-If Analysis button (Data
tab | Data Tools group),
Scenario Manager, scenario
name, Summary button
Scenario, Create from Data
EX 590
What-If Analysis button (Data
tab | Data Tools group),
Scenario Manager, Add
button, enter name
Scenario, Show Saved
EX 599
What-If Analysis button (Data
tab | Data Tools group),
Scenario Manager, scenario
name, Show button
Select Solving Method in
Solver
EX 586
Solver button (Data tab |
Analysis group), Select a
Solving Method box arrow
Send Workbook Using
E-mail
EX 723
Send Using E-mail (File tab |
Save & Send tab), Send as
Attachment button
Set Macro Security Level
EX 636
Macro Security button
(Developer tab | Code
group), click option button
Share Workbook
EX 718
Share Workbook button
(Review tab | Changes
group), ‘Allow changes by
more than one user at the
same time’ check box
Show All Comments
EX 728
Show All Comments button
(Review tab | Comments
group)
Show PivotTable Field
Headers
EX 521
Field Headers button
(PivotTable Tools Options
tab | Show group)
Show PivotTable Field
List Pane
EX 521
Field List button (PivotTable
Tools Options tab | Show
group)
Show Saved Scenario
EX 599
What-If Analysis button (Data
tab | Data Tools group),
Scenario Manager, scenario
name, Show button
Shortcut
Menu
Keyboard
Shortcut
CTRL+S, ‘Save
as type’ box
arrow, Excel
Macro-Enabled
Workbook
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Office Quick Reference
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QR 30 Office 2010 Quick Reference Summary
Table 3: Microsoft Excel 2010 Quick Reference Summary (continued)
Task
Page
Number
Slicer, Change Style
EX 539
Slicer, Clear Filter in
EX 541
Slicer, Set Height
EX 539
Height text box (Slicer Tools
Options tab | Buttons group),
enter height
Slicer, Set Width
EX 539
Width text box (Slicer Tools
Options tab | Buttons group),
enter width
Slicer, Use
EX 540
Slicers, Add to Worksheet
EX 537
Insert Slicer button arrow
(PivotChart Tools Analyze
tab | Data group), Insert
Slicer
Solver Answer Report,
Generate
EX 586
Solver button (Data tab |
Analysis group), Solve
button, Answer
Solver, Add Constraint to
EX 583
Solver button (Data tab |
Analysis group), Add button
Solver, Generate Solution
EX 586
Solver button (Data tab |
Analysis group), Solve button
Solver, Select Solving
Method in
EX 586
Solver button (Data tab |
Analysis group), Select a
Solving Method box arrow
Solver, Start
EX 583
Solver button (Data tab |
Analysis group)
Solving Method, Select in
Solver
EX 586
Solver button (Data tab |
Analysis group), Select a
Solving Method box arrow
Start Goal Seek
EX 578
What-If Analysis button (Data
tab | Data Tools group), Goal
Seek
Start Solver
EX 583
Solver button (Data tab |
Analysis group)
Stop Recording Macro
EX 640
Style, Change for Slicer
EX 539
Summary Functions, Change
in PivotTable Report
EX 514
Text Box, Add to Worksheet
EX 672
Insert button (Developer tab |
Controls group), Text Box in
ActiveX Controls area, drag
to draw control
Title, Add to PivotChart
EX 526
Chart Title button (PivotChart
Tools Layout tab | Labels
group)
Mouse
Ribbon
Shortcut
Menu
Keyboard
Shortcut
More button (Slicer Tools
Options tab | Slicer Styles
group), select style
Click Clear Filter button
Click slicer button
Stop Recording Macro
button in status bar
Stop Recording button
(Developer tab | Code group)
More button (Slicer Tools
Options tab | Slicer Styles
group), select style
Field cell,
Summarize
Values By,
function
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Quick Reference Summary Office 2010 QR 31
Table 3: Microsoft Excel 2010 Quick Reference Summary (continued)
Task
Page
Number
Trace Dependents
EX 565
Trace Dependents button
(Formulas tab | Formula
Auditing group)
Trace Errors in Worksheet
EX 570
Error Checking button arrow
(Formulas tab | Formula
Auditing group), Trace Error
button
Trace Precedents
EX 562
Trace Precedents button
(Formulas tab | Formula
Auditing group)
Track Changes, Turn Off
EX 729
Track Changes button
(Review tab | Changes
group), Highlight Changes,
‘Track changes while editing’
check box
Track Changes, Turn On
EX 725
Track Changes button
(Review tab | Changes
group), Highlight Changes,
‘Track changes while editing’
check box
Tracked Change, Accept or
Reject
EX 727
Track Changes button (Review
tab | Changes group),
Accept/Reject Changes, OK
Tracked Changes, Review
EX 722
Track Changes button (Review
tab | Changes group),
Highlight Changes
Trendline, Add to Chart
EX 497
Trendline button (Chart Tools
Layout tab | Analysis group),
trendline type
or
Trendline button (Chart Tools
Layout tab | Analysis group),
More Trendline Options,
Trend/Regression Type option
button, Close
Turn Off Track Changes
EX 729
Track Changes button (Review
tab | Changes group),
Highlight Changes, ‘Track
changes while editing’ check
box
Turn Off Workbook Sharing
EX 721
Share Workbook button
(Review tab | Changes
group), ‘Allow changes by
more than one user at the
same time’ check box
Turn On Track Changes
EX 725
Track Changes button (Review
tab | Changes group),
Highlight Changes, ‘Track
changes while editing’ check
box
Use Slicer
EX 540
Mouse
Ribbon
Shortcut
Menu
Keyboard
Shortcut
Click slicer button
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Office Quick Reference
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QR 32 Office 2010 Quick Reference Summary
Table 3: Microsoft Excel 2010 Quick Reference Summary (continued)
Page
Number
Task
Mouse
Ribbon
User Input, Record for
Control
EX 675
Validate Cell Data
EX 573
Data Validation button (Data
tab | Data Tools group)
Validation Circles, Clear
EX 580
Data Validation button arrow
(Data tab | Data Tools group),
Clear Validation Circles
VBA Code, Add to Control
EX 661
View Workbooks Side by
Side
EX 731
View, Change for PivotTable
Report
EX 505
Drag row labels or
column labels in
PivotTable Fields List
pane to a new location
or
Click field button arrow,
click Move Up or Move
Down
Watch Window, Add Cells
to Watch
EX 567
Click Add Watch button
on Watch Window
toolbar
Watch Window, Open
EX 567
Watch Window button
(Formulas tab | Formula
Auditing group)
Web, Save Worksheet to
EX 744
Save to Web (File tab | Save &
Send tab)
Width, Set for Slicer
EX 539
Width text box (Slicer Tools
Options tab | Buttons group),
enter width
Workbook Sharing, Turn Off
EX 721
Share Workbook button
(Review tab | Changes
group), ‘Allow changes by
more than one user at the
same time’ check box
Workbook, Mark as Final
EX 610
Protect Workbook button (File
tab | Info tab), Mark as Final
Workbook, Save as
Excel 97-2003 File Type
EX 609
Workbook, Send Using
E-mail
EX 723
Shortcut
Menu
Keyboard
Shortcut
Control (Design
mode), Format
Control, Control
tab
Double-click control
Visual Basic button (Developer
tab | Code group)
Control (in Design
mode), View
Code
View Side by Side button
(View tab | Window group)
Click Save button,
‘Save as type’ box
arrow, Excel 97-2003
Workbook
CTRL+S, ‘Save as
type’ box arrow,
Excel 97-2003
Workbook
Send Using E-mail (File tab |
Save & Send tab), Send as
Attachment button
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Quick Reference Summary Office 2010 QR 33
Table 3: Microsoft Excel 2010 Quick Reference Summary (continued)
Task
Page
Number
Workbook, Share
EX 718
Share Workbook button
(Review tab | Changes
group), ‘Allow changes by
more than one user at the
same time’ check box
Workbooks, View
Side by Side
EX 731
View Side by Side button
(View tab | Window group)
Worksheet Background,
Format with Picture
EX 736
Background button (Page
Layout tab | Page Setup
group), navigate to picture
file, Insert button (Sheet
Background dialog box)
Worksheet, Save to Web
EX 744
Save to Web (File tab | Save &
Send tab)
Worksheet, Unprotect
EX 633
Unprotect Sheet button
(Review tab | Changes
group), enter password
Mouse
Ribbon
Shortcut
Menu
Keyboard
Shortcut
Table 4: Microsoft Access 2010 Quick Reference Summary
Task
Page
Number
Application Part, Use
AC 621
Axis Title, Assign
AC 586
Background Image, Add to
Form or Report
AC 485
Blank Web Database, Create
AC 609
Calculated Field, Add
to Form
AC 503
Mouse
Ribbon
Shortcut Menu
Keyboard
Shortcut
Create database, click
Application Parts button
(Create tab | Templates
group), click application part
to use
Click default axis title,
open property sheet,
change caption text
Right-click axis title,
property sheet,
change caption text
Click anywhere in form or
report, click Background
Image button (Format tab |
Background group)
In Backstage view, click
New tab, click Blank
web database button
Text Box tool (Form Design
Tools Design Tab | Controls
group), click in form, click in
text box, enter expression in
text box
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
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QR 34 Office 2010 Quick Reference Summary
Table 4: Microsoft Access 2010 Quick Reference Summary (continued)
Task
Page
Number
Cell, Split in Form or Report
AC 522
Click cell to be split, Split
Vertically button (Arrange
tab | Merge/Split group)
to split vertically OR Split
Horizontally button (Arrange
tab | Merge/Split group) to
split horizontally
Cells, Merge in Form or
Report
AC 522
Select all cells to be merged,
Merge button (Arrange tab |
Merge/Split group)
Chart Title, Add
AC 588
Chart Type, Modify
AC 514
Display chart in
Design view, rightclick chart, point
to Chart Object,
click Edit, right-click
chart, click Chart
Type, click desired
chart sub-type
Chart, Format
AC 517
Right-click chart,
point to Chart
Object on shortcut
menu to display
chart Object
submenu, click Edit
on the Chart Object
submenu
Charts, Insert
AC 510
More button (Form Design
Tools Design tab | Controls
group), click Chart tool, click
in form to display Chart
Wizard
Column, Delete in Form
or Report
AC 521
Click any control in the
column, Select Column
(Arrange tab | Rows &
Columns group), DELETE
Column, Insert in Form
or Report
AC 521
Select any control in column to
right or left, Select Column
button (Arrange tab | Rows &
Columns group), Insert Left
button (Arrange tab | Rows
& Columns group) to insert
blank column to left OR Insert
Right button (Arrange tab |
Rows & Columns group) to
insert blank column to right
Mouse
Ribbon
Shortcut Menu
Keyboard
Shortcut
Click Chartspace, display
property sheet, click
General tab, click
Add Title button,
close property sheet,
click title, display title
property sheet, click
Format tab, change
caption text
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Quick Reference Summary Office 2010 QR 35
Table 4: Microsoft Access 2010 Quick Reference Summary (continued)
Task
Page
Number
Combo Box
AC 475
More button (Form Design
Tools Design tab | Controls
group), Combo Box tool
(Form Design Tools Design
tab | Controls group), click
in form
Command Buttons, add to
Form
AC 485
With Use Control Wizards
button selected, click the
Button tool (Form Design
Tools Design tab | Controls
group), click in form
Control Margins, Change
AC 524
Select any cell in layout, Select
Layout button (Arrange tab |
Rows & Columns group),
Control Margins button
(Arrange tab | Position group),
select desired margin setting
Control Padding, Change
AC 524
Select layout, Control
Padding button (Arrange
tab | Position group), select
desired padding setting
Control Shape, Change
AC 573
Select control or controls,
Change Shape (Form Layout
Tools Design tab | Control
Formatting group), on
Change Shape menu, select
desired shape
Control, Anchor in Form
or Report
AC 526
Select control or controls,
Anchoring button (Arrange
tab | Position group), select
desired Anchoring option
from Anchoring gallery
Convert Earlier Access
Database to Access 2010
AC 630
With database to
convert open, click File,
click Save & Publish tab,
select Save Database
As command, click
Access Database, click
Save As button, specify
name and location for
database, click Save
button
Convert to Earlier Version
of Access
AC 630
With database to
convert open, click File,
click Save & Publish tab,
select Save Database
As command, click
desired format, click
Save As button, specify
name and location for
database, click Save
button.
Mouse
Ribbon
Shortcut Menu
Keyboard
Shortcut
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Office Quick Reference
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QR 36 Office 2010 Quick Reference Summary
Table 4: Microsoft Access 2010 Quick Reference Summary (continued)
Page
Number
Task
Mouse
Ribbon
Custom Categories and
Groups, Create
AC 638
Custom Data Parts, Create
AC 606
Open table in Datasheet
view, select column
headings, click More
Fields button (Table
Tools Fields tab | Add &
Delete group), click
Save Selection as New
Data Type
Custom Input Mask, Create
AC 646
In Design view, select
field for mask, click
Input Mask field
property, enter mask
symbols
Custom Properties, Create
AC 643
In Backstage view, click
Info tab if necessary,
click ‘View and edit
database properties’
link, click Custom tab
Data Macro, Create
AC 572
Open table in Datasheet
view, click Before
Change button (Table
Tools Table tab | Before
Events group), create
macro in Macro Builder
Database Documenter
AC 635
Database Documenter button
(Database Tools tab | Analyze
group)
Datasheet Form with UI
Macro, Create
AC 565
More Forms button (Create
tab | Forms group), click
Datasheet, name and save
form, select column heading
in form, display property
sheet, click Event tab, click
On Click event, click Build
button, click OK button,
create macro in Macro Builder
Datasheet Form, Create
AC 617
Select table in Navigation
Pane, click More Forms,
click Datasheet
Decrypt Database
AC 655
Open database in
exclusive mode, in
Backstage view, click
Info tab if necessary,
click Decrypt Database
button, type password,
click OK button
Shortcut Menu
Keyboard
Shortcut
Right-click Navigation
Pane menu bar,
Navigation Options
command, Add Item
button (Navigation
Options dialog box),
specify category and
group names, OK
button
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Quick Reference Summary Office 2010 QR 37
Table 4: Microsoft Access 2010 Quick Reference Summary (continued)
Task
Page
Number
Drop Area, Remove
AC 587
Encrypt Database
AC 654
In Backstage view, click
Info tab, if necessary,
click Encrypt with
Password button,
type a password (Set
Database Password
dialog box), click OK
button
Error Checking, Enable
AC 651
In Backstage view, click
Options tab, click
Object Designers, click
‘Enable error checking’
check box, click OK
button
Fields, Add to Form Design
AC 473
Drag fields from field list
to form
Fields, Freeze
AC 606
Form Background Color,
Change
AC 480
Background Color button
arrow (Form Design Tools
Format tab | Font group),
select color from palette
Form Controls, Format
AC 481
Property Sheet button
(Form Design Tools Design
tab | Tools group), change
properties
Form Title, Add
AC 484
Title button (Form Design
Tools Design tab | Header/
Footer group)
Form with Tab Control,
Create
AC 503
Form Design button (Create
tab | Forms group), select
entire form, display property
sheet for form; with All tab
selected, click Record Source
property, click arrow that
appears, click table to serve
as record source
Form, Create in Design View
AC 472
Select table, Form Design
button (Create tab | Forms
group)
Format Painter, Use
AC 482
In form, click format source
control to copy, doubleclick Format Painter button
(Form Design Tools Format
tab | Font group), click each
control to apply formatting
Image, Add to Form or
Report
AC 501
Insert Image button (Form
Design Tools Design tab |
Controls group), place image
in desired position
Mouse
Ribbon
Shortcut Menu
Keyboard
Shortcut
Drop Zones button (PivotChart
Tools Design tab | Show/
Hide group)
In Datasheet view,
select column(s),
right-click, click
Freeze Fields
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Office Quick Reference
Licensed to: CengageBrain User
Licensed to: CengageBrain User
QR 38 Office 2010 Quick Reference Summary
Table 4: Microsoft Access 2010 Quick Reference Summary (continued)
Task
Page
Number
Items, Add to Groups
AC 640
Layout, Create for Form
or Report
AC 520
Select controls, Stacked button
(Arrange tab | Table group)
for stacked layout OR Tabular
button (Arrange tab | Table
group) for tabular layout
Layout, Move in a Form
or Report
AC 525
Click any cell in layout, Select
Layout button (Arrange tab |
Rows & Columns group),
drag layout to new location
Layout, Remove for Form or
Report
AC 520
Layout, Split in a Form
or Report
AC 525
Lock Database
AC 661
Logo, Add to Form
or Report
AC 616
Macro, Add Action
AC 545
Macro, Convert to VBA
Code
AC 551
In Macro Builder window,
Convert Macros to Visual
Basic button (Macro Tools
Design tab | Tools group),
in Convert Macro dialog box,
select appropriate options,
click Convert
Macro, Create
AC 543
Macro button (Create tab |
Macros & Code group)
Macro, Save as a VBA
Module
AC 544
Mouse
Ribbon
Shortcut Menu
Keyboard
Shortcut
Navigation Pane arrow,
click category, right-click
object, point to ‘Add to
group’ command, click
desired group
Right-click any control,
point to Layout,
Remove Layout
Select all cells to move to
new layout, Stacked button
(Arrange tab | Table group) to
place cells in Stacked layout
OR Tabular button (Arrange
tab | Table group) to place
cells in tabular layout
With database to be
locked open, click File
tab, click Save & Publish
tab, click Make ACCDE,
click Save As button,
specify location and
name for ACCDE file
(Save As dialog box),
click Save
Open form or report in Layout
view or Design view, Logo
button (Design tab | Header/
Footer group)
Double-click Submacro
element in Action
Catalog, enter actions
in Macro Builder
In Backstage view, click
Save Object As, in Save
As dialog box, click
Module in the As text
box, click OK
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Quick Reference Summary Office 2010 QR 39
Table 4: Microsoft Access 2010 Quick Reference Summary (continued)
Task
Page
Number
Macro to VBA Code, Convert
AC 494
Convert Form’s Macros to
Visual Basic button (Form
Design Tools Design tab |
Tools group)
Menu Form with Command
Buttons, Create
AC 553
Form Design button (Create
tab | Forms group), remove
field list if necessary, with
Use Control Wizards button
selected, click Button tool
(Form Design Tools Design
tab | Controls group), click
form to place command
button and display Command
Button Wizard dialog box
Menu Form with Option
Group, Create
AC 556
Form Design button (Create
tab | Forms group), remove
field list if necessary, More
button (Form Design Tools
Design tab | Controls group),
with Use Control Wizards
button selected, click Option
Group tool (Form Design
Tools Design tab | Controls
group), click form to place
option group and display
Option Group Wizard
Multipage Form, Create
Using Tab Controls
AC 505
Tab Control tool (Form Design
Tools Design Tab | Controls
group), click form to place
tab control, format tab
properties
Multiple-Field Index, Create
AC 649
Indexes button (Design tab |
Show/Hide group), click
blank row in Indexes: (Table)
dialog box
Navigation Form, Add Tabs
AC 569
Navigation Form, Create
AC 568
Package and Sign Database
AC 657
Performance Analyzer
AC 634
Analyze Performance button
(Database Tools tab | Analyze
group)
PivotChart Orientation,
Change
AC 586
Switch Row/Column button
(PivotChart Tools Design tab |
Active Field group)
Mouse
Ribbon
Shortcut Menu
Keyboard
Shortcut
With navigation form
open, drag tab object
from Navigation Pane
to tab
Navigation button (Create
tab | Forms group), click
desired command, remove
field list if necessary
In Backstage view, click
Save & Publish tab, Save
Database As command,
click Save As button,
click OK button, click
Create button
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Office Quick Reference
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QR 40 Office 2010 Quick Reference Summary
Table 4: Microsoft Access 2010 Quick Reference Summary (continued)
Task
Page
Number
PivotChart, Create
AC 583
PivotChart, Use
AC 589
PivotTable, Create
AC 576
Open query, click View
button arrow, click
PivotTable View, display
field list, add desired
fields to row and data
areas
PivotTable, Use
AC 579
Display query in
PivotTable view, click
plus (+) and minus (–)
signs to change data
displayed
Publish to Access Services
AC 624
In Backstage view, click
Save & Publish tab,
in Publish to Access
Services area, enter
URL and site name,
click Publish to Access
Services button
Quick Styles, Change
AC 571
Select control or controls,
Quick Styles (Form Layout
Tools Design tab | Control
Formatting group), in Quick
Styles gallery, select desired
style
Rectangle, Add to Form
AC 490
More button (Form Design
Tools Design tab | Controls
group), click Rectangle tool
Row, Delete in a Form or
Report
AC 521
Click any control in row, Select
Row (Arrange tab | Rows &
Columns group), DELETE
Row, Insert for a Form or
Report
AC 521
Select any control in row
above or below, Select Row
button (Arrange tab | Rows &
Columns group), Insert
Above button (Arrange tab |
Rows & Columns group) to
insert a blank row above
selected row OR Insert Below
button (Arrange tab | Rows
& Columns group) to insert
blank row below selected row
Mouse
Ribbon
Shortcut Menu
Keyboard
Shortcut
Open query, click View
button arrow, click
PivotChart View
Open query in PivotChart
view, Drop Zones button
(PivotChart Tools Design tab |
Show/Hide group), click drop
area arrows, hide or display
data as desired
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Quick Reference Summary Office 2010 QR 41
Table 4: Microsoft Access 2010 Quick Reference Summary (continued)
Page
Number
Task
Mouse
Rows, Move in Form or
Report
AC 522
Self-Signed Certificate,
Create
AC 656
Open database, Start
button on Windows 7
taskbar, All Programs,
Microsoft Office,
Microsoft Office 2010
Tools, Digital Certificate
for VBA Projects, type
certificate name, click
OK button, with Save
Database As selected,
click Package and Sign
Signed Package, Open
AC 659
In Backstage view, click
Open, navigate to file
location, click ‘Files
of type’ box arrow,
select Microsoft Access
Signed Packages, select
package to open, click
Open button, click Open
button again, rename
database if necessary,
click OK button
Single-Field Index, Create
AC 649
In Design view, select
field, change Indexed
field property to Yes
Single-Item Form, Create
AC 616
Select table in
Navigation Pane, save
and name form
Split Database
AC 663
Startup Form, Select
AC 620
Ribbon
Shortcut Menu
Keyboard
Shortcut
Select any cell in row, Select
Row button (Arrange tab |
Rows & Columns group),
Move Up button (Arrange
tab | Move group) to move
row up one row OR Move
Down button (Arrange tab |
Move group) to move row
down one row
Access Database button
(Database Tools tab | Move
Data group), click Split
Database button, click OK
button
In Backstage view, click
Options tab, click
Current Database
(Access Options dialog
box), click Display form
box arrow, select form
to display
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Office Quick Reference
Licensed to: CengageBrain User
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QR 42 Office 2010 Quick Reference Summary
Table 4: Microsoft Access 2010 Quick Reference Summary (continued)
Task
Page
Number
Subform, Add
AC 506
Subform, Resize
AC 509
Tab Order, Change on
Report
AC 519
In Design view, Tab Order
button (Form Design Tools
Design tab | Tools group),
use Tab Order dialog box to
change order
Table Analyzer, Use
AC 631
Analyze Table button
(Database Tools tab | Analyze
group)
Template, Create
AC 621
Open database, click File
tab, click Save & Publish
tab, click Template
button, click Save
button
Template, Use
AC 628
In Backstage view, click
New tab, click My
templates button, click
desired template, enter
name and location for
database, click Create
button
Validation Rule for Table,
Create
AC 642
In Design view, click Property
Sheet button (Table Tools
Design tab | Show/Hide
group) click Validation Rule
property, enter rule
VBA Code for Forms or
Reports, View
AC 551
Open form or report in Design
view, View Code button
(Report Design Tools Design
tab | Tools group) for reports
OR View Code button (Form
Design Tools Design tab |
Tools group) for forms
Web Compatibility, Check
AC 623
In Backstage view, click
Save & Publish tab,
click Publish to Access
Services, click Run
Compatibility Checker
button
Web Database, View
AC 625
Launch browser, enter
URL for Web database
Zero Length, Allow
AC 646
In Design view, select
field, change Allow
Zero Length field
property value to Yes
Mouse
Ribbon
Shortcut Menu
Keyboard
Shortcut
More button (Form Design
Tools Design tab | Controls
group), with Use Control
Wizards button selected, click
the Subform/Subreport tool
(Form Design Tools Design
tab | Controls group), click in
form to start SubForm Wizard
In Design view, drag a
form sizing handle
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Quick Reference Summary Office 2010 QR 43
Table 5: Microsoft Outlook 2010 Quick Reference Summary
Task
Page
Number
Add E-Mail Account
OUT 238
Add Holidays to Calendar
OUT 264
Add Holidays button (Outlook
Options dialog box)
Add Image to E-Mail
Signature
OUT 256
Insert Picture button
(Signatures and Stationery
dialog box)
Add RSS Feed
OUT 292
Assign Task
OUT 206
Assign Theme to
Stationery
OUT 259
Attach Outlook Item to
Task
OUT 205
Outlook Item button (Insert tab |
Include group)
Attachment, Add to Task
OUT 203
Attach File button (Insert tab |
Include group)
AutoArchive Settings,
Configure
OUT 290
Advanced category,
AutoArchive Settings
button (Outlook Options
dialog box)
Calendar Options, Set
OUT 262
Calendar category (Outlook
Options dialog box)
Calendar, Change Default
Color
OUT 265
Calendar category,
Default calendar color
button (Outlook Options
dialog box)
Calendar, Change Time
Zone for
OUT 267
Calendar category, Time
zone box arrow (Outlook
Options dialog box)
Categorize E-Mail
Message
OUT 197
Categorize button (Home tab |
Tags group)
Right-click e-mail
message’s
category column,
click category
Categorize Multiple Tasks
OUT 190
Select tasks, click Categorize
button (Home tab | Tags group)
Select tasks,
right-click one
task’s category
column, click All
Categories
Categorize Task
OUT 189
Click task, click Categorize
button (Home tab | Tags group)
Right-click
task’s category
column, click All
Categories
Category, Create
OUT 186
Categorize button (Home tab |
Tags group)
Category, Delete
OUT 213
Mouse
Ribbon
Shortcut
Menu
Keyboard
Shortcut
Account Settings button (File
tab | Info tab) or Add Account
button (File tab | Info tab)
Right-click RSS
Feeds folder,
click Add a New
RSS Feed
Assign Task button (Task tab |
Manage Task group)
Mail category, Stationery
and Fonts button (Outlook
Options dialog box),
Theme button (Signatures
and Stationery dialog box)
Delete button (Color
Categories dialog box)
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Office Quick Reference
Licensed to: CengageBrain User
Licensed to: CengageBrain User
QR 44 Office 2010 Quick Reference Summary
Table 5: Microsoft Outlook 2010 Quick Reference Summary (continued)
Task
Page
Number
Category, Rename
OUT 193
Categorize button (Home tab |
Tags group), click All Categories,
click category, click Rename
Change Notes View
OUT 220
Notes List (Home tab | Current
View group)
Change Task View
OUT 216
Change View button (Home tab |
Current View group)
Change Work Time on
Calendar
OUT 262
Configure Junk E-Mail
Options
OUT 244
Junk button (Home tab | Delete
group)
Create Category
OUT 186
Categorize button (Home tab |
Tags group)
Create E-Mail Signature
OUT 252
Options button (File tab), Mail
category, Signatures button
Mouse
Ribbon
Shortcut
Menu
Keyboard
Shortcut
Right-click
task’s category
column, click
All Categories,
select category,
click Rename
button
Calendar category (Outlook
Options dialog box)
Create Note
OUT 218
New Note (Home tab | New group)
Create Recurring Task
OUT 183
New Task button (Home tab |
New group), Recurrence button
(Task tab | Recurrence group)
Create Rule
OUT 282
Rules button (Home tab | Move
group)
Create Task
OUT 173
New Task button (Home tab |
New group)
Create Task with Due
Date
OUT 176
New Task button (Home tab | New
group), click Due date box arrow
Create Task with Priority
OUT 179
New Task button (Home tab |
New group), click Priority box
arrow
Create Task with
Reminder
OUT 180
New Task button (Home tab |
New group), click Reminder
check box, click Reminder date
box arrow
Create Task with Status
OUT 177
New Task button (Home tab |
New group), click Status box
arrow
Custom Date, Flag E-Mail
Message with
OUT 199
Follow Up button (Home tab |
Tags group), click Custom
Customize Ribbon
OUT 272
Customize Ribbon category
(Outlook Options dialog
box)
Customize Stationery
OUT 259
Mail category, Stationery
and Fonts button (Outlook
Options dialog box)
Default Color, Change for
Calendar
OUT 265
Calendar category, Default
calendar color button
(Outlook Options dialog
box)
CTRL+N
Right-click
e-mail’s flag
column, click
Custom
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Quick Reference Summary Office 2010 QR 45
Table 5: Microsoft Outlook 2010 Quick Reference Summary (continued)
Page
Number
Task
Mouse
Ribbon
Default Message Format,
Set
OUT 248
Delete Category
OUT 213
Delete Note
OUT 221
Delete RSS Feed
OUT 294
Delete Rule
OUT 288
Rules button (Home tab | Move
group), click Manage Rules and
Alerts, click Delete button (Rules
and Alerts dialog box)
Delete Task
OUT 212
Remove from List button
(Home tab | Manage Task group)
or Display task, click Delete
button (Home tab | Delete group)
Display Outlook Options
OUT 247
Options button (File tab)
Due Date, Create Task
with
OUT 176
New Task button (Home tab |
New group), click Due date box
arrow
E-Mail Account, Add
OUT 238
Account Settings button (File
tab | Info tab) or Add Account
button (File tab | Info tab)
E-Mail Account, Remove
OUT 295
E-Mail Message,
Categorize
OUT 197
E-Mail Message,
Categorize Using
Quick Click
OUT 198
E-Mail Message, Flag for
Follow-Up
Shortcut
Menu
Keyboard
Shortcut
Options button (File tab), Mail
category, Compose messages in
this format box arrow
Delete button (Color
Categories dialog box)
Delete button (Home tab | Delete
group)
Right-click RSS
feed, click
Delete Folder
Right-click task,
click Delete
DELETE
Right-click
account, click
Remove account
Categorize button (Home tab |
Tags group)
Right-click e-mail
message’s
category column,
click category
OUT 198
Follow Up button (Home tab |
Tags group)
Right-click e-mail’s
flag column, click
option
E-Mail Message, Flag with
Custom Date
OUT 199
Follow Up button (Home tab |
Tags group), click Custom
Right-click e-mail’s
flag column, click
Custom
E-Mail Signature, Create
OUT 252
Options button (File tab), Mail
category, Signatures button
E-Mail Signature, Format
OUT 253
File, Attach to Task
OUT 203
Attach File button (Insert tab |
Include group)
Flag E-Mail Message for
Follow-Up
OUT 198
Follow Up button (Home tab |
Tags group)
Click category column for
e-mail message
Mail category, Formatting
options (Signatures and
Stationery dialog box)
Right-click
e-mail’s flag
column, click
option
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Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Office Quick Reference
Licensed to: CengageBrain User
Licensed to: CengageBrain User
QR 46 Office 2010 Quick Reference Summary
Page
Number
Mouse
Ribbon
Flag E-Mail Message with
Custom Date
OUT 199
Follow Up button (Home tab |
Tags group), click Custom
Format E-Mail Signature
OUT 253
Forward Task
OUT 208
Holidays, Add to Calendar
OUT 264
Add Holidays button (Outlook
Options dialog box)
Image, Add to E-Mail
Signature
OUT 256
Insert Picture button
(Signatures and Stationery
dialog box)
Item, Attach to Task
OUT 205
Outlook Item button (Insert tab |
Include group)
Junk E-Mail Options,
Configure
OUT 244
Junk button (Home tab | Delete
group)
Manage Quick Steps
OUT 280
More button (Home tab | Quick
Steps group), click Manage
Quick Steps
Mark Task as Complete
OUT 211
Mark Complete button (Home
tab | Manage Task group)
Message Format, Set
Default
OUT 248
Options button (File tab), Mail
category, Compose messages in
this format box arrow
Multiple Tasks, Categorize
OUT 190
Select tasks, click Categorize
button (Home tab | Tags group)
Note, Create
OUT 218
New Note (Home tab | New
group)
Note, Delete
OUT 221
Delete button (Home tab | Delete
group)
Notes View, Change
OUT 220
Notes List (Home tab | Current
View group)
Options for Junk E-Mail,
Configure
OUT 244
Junk button (Home tab | Delete
group)
Options for Spell
Checking, Set
OUT 249
Options button (File tab), Mail
category, Always check spelling
before sending check box
Outlook Item, Attach to
Task
OUT 205
Outlook Item button (Insert tab |
Include group)
Outlook Options, Display
OUT 247
File tab | Options button
Print Tasks
OUT 217
Print button (File tab | Print tab)
Priority, Create Task with
OUT 179
New Task button (Home tab | New
group), click Priority box arrow
Quick Click, Set
OUT 195
Categorize button (Home tab |
Tags group), click Set Quick
Click
Shortcut
Menu
Keyboard
Shortcut
Right-click
e-mail’s flag
column, click
Custom
Mail category, Formatting
options (Signatures and
Stationery dialog box)
Forward button (Task tab |
Actions group)
CTRL+F
Right-click task,
click Mark
Complete
Select tasks,
right-click one
task’s category
column, click All
Categories
CTRL+N
Right-click
task’s category
column, click Set
Quick Click
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Task
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Table 5: Microsoft Outlook 2010 Quick Reference Summary (continued)
Quick Reference Summary Office 2010 QR 47
Table 5: Microsoft Outlook 2010 Quick Reference Summary (continued)
Page
Number
Task
Mouse
Ribbon
Shortcut
Menu
Quick Click, Use to
Categorize E-Mail
Message
OUT 198
Quick Step, Create
OUT 276
More button (Home tab | Quick
Steps group), click Create New
Quick Step, Use
OUT 279
Quick Step button (Home tab |
Quick Steps group)
Quick Steps, Manage
OUT 280
More button (Home tab | Quick
Steps group), click Manage
Quick Steps
Recurring Task, Create
OUT 183
New Task button (Home tab |
New group), Recurrence button
(Task tab | Recurrence group)
Reminder, Create Task
with
OUT 180
New Task button (Home tab | New
group), click Reminder check box,
click Reminder date box arrow
Remove E-Mail Account
OUT 295
Remove Task
OUT 212
Remove from List button (Home
tab | Manage Task group) or
Delete button (Home tab |
Delete group)
Right-click task,
click Delete
Rename Category
OUT 193
Categorize button (Home tab |
Tags group), click All Categories,
click category, click Rename
button
Right-click
task’s category
column, click All
Categories, select
category, click
Rename button
Ribbon, Customize
OUT 272
RSS Feed, Delete
OUT 294
Right-click RSS
feed, click
Delete Folder
RSS Feed, Subscribe to
OUT 292
Right-click RSS
Feeds folder,
click Add a New
RSS Feed
Rule, Create
OUT 282
Rules button (Home tab |
Move group)
Rule, Delete
OUT 288
Rules button (Home tab | Move
group), click Manage Rules and
Alerts, click Delete button (Rules
and Alerts dialog box)
Rule, Run
OUT 286
Rules button (Home tab | Move
group), click Manage Rules and
Alerts, click Run Rules Now button
(Rules and Alerts dialog box)
Run Rule
OUT 286
Rules button (Home tab | Move
group), click Manage Rules and
Alerts, click Run Rules Now button
(Rules and Alerts dialog box)
Keyboard
Shortcut
Click category column for
e-mail message
Right-click
account, click
Remove account
DELETE
Customize Ribbon category
(Outlook Options dialog
box)
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Office Quick Reference
Licensed to: CengageBrain User
Licensed to: CengageBrain User
QR 48 Office 2010 Quick Reference Summary
Table 5: Microsoft Outlook 2010 Quick Reference Summary (continued)
Task
Page
Number
Search Options, Set
OUT 270
Send Status Report
OUT 209
Set Calendar Options
OUT 264
Set Default Message
Format
OUT 248
Options button (File tab), Mail
category, Compose messages in
this format box arrow
Set Junk E-Mail Options
OUT 244
Junk button (Home tab | Delete
group)
Set Quick Click
OUT 195
Categorize button (Home tab |
Tags group), click Set Quick
Click
Set Search Options
OUT 270
Search category (Outlook
Options dialog box)
Set Signature Options
OUT 257
Select settings (Signatures
and Stationery dialog box)
Set Spell Checking
Options
OUT 249
Signature Options, Set
OUT 257
Signature, Create for
E-Mail
OUT 252
Options button (File tab), Mail
category, Signatures button
Spell Checking Options,
Set
OUT 249
Options button (File tab), Mail
category, Always check spelling
before sending check box
Stationery, Assign
Theme to
OUT 259
Mail category, Stationery
and Fonts button (Outlook
Options dialog box),
Theme button (Signatures
and Stationery dialog box)
Stationery, Customize
OUT 259
Mail category, Stationery
and Fonts button (Outlook
Options dialog box)
Status Report, Send
OUT 209
Send Status Report button (Task
tab | Manage Task group)
Status, Create Task with
OUT 177
New Task button (Home tab |
New group), click Status box
arrow
Subscribe to RSS Feed
OUT 292
Task View, Change
OUT 216
Change View button (Home tab |
Current View group)
Task, Assign
OUT 206
Assign Task button (Task tab |
Manage Task group)
Task, Attach File to
OUT 203
Attach File button (Insert tab |
Include group)
Mouse
Ribbon
Shortcut
Menu
Keyboard
Shortcut
Search category (Outlook
Options dialog box)
Send Status Report button (Task
tab | Manage Task group)
Calendar category (Outlook
Options dialog box)
Right-click
task’s category
column, click Set
Quick Click
Options button (File tab), Mail
category, Always check spelling
before sending check box
Select settings (Signatures
and Stationery dialog box)
Right-click RSS
Feeds folder,
click Add a New
RSS Feed
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Quick Reference Summary Office 2010 QR 49
Table 5: Microsoft Outlook 2010 Quick Reference Summary (continued)
Task
Page
Number
Task, Categorize
OUT 189
Click task, click Categorize
button (Home tab | Tags group)
Task, Create
OUT 173
New Task button (Home tab |
New group)
Task, Create with Due
Date
OUT 176
New Task button (Home tab |
New group), click Due date box
arrow
Task, Create with Priority
OUT 179
New Task button (Home tab |
New group), click Priority box
arrow
Task, Create with
Recurrence
OUT 183
New Task button (Home tab |
New group), Recurrence button
(Task tab | Recurrence group)
Task, Create with
Reminder
OUT 180
New Task button (Home tab | New
group), click Reminder check box,
click Reminder date box arrow
Task, Create with Status
OUT 177
New Task button (Home tab |
New group), click Status box
arrow
Task, Forward
OUT 208
Forward button (Task tab |
Actions group)
Task, Mark Complete
OUT 211
Mark Complete button (Home
tab | Manage Task group)
Right-click task,
click Mark
Complete
Task, Remove
OUT 212
Remove from List button (Home
tab | Manage Task group) or
Delete button (Home tab |
Delete group)
Right-click task,
click Delete
Task, Send Status Report
for
OUT 209
Send Status Report button (Task
tab | Manage Task group)
Task, Update
OUT 202
Tasks, Print
OUT 217
Theme, Assign to
Stationery
OUT 259
Mail category, Stationery
and Fonts button (Outlook
Options dialog box),
Theme button (Signatures
and Stationery dialog box)
Time Zone, Change in
Calendar
OUT 267
Calendar category, Time
zone box arrow (Outlook
Options dialog box)
Update Task
OUT 202
Double-click task
Work Time, Change on
Calendar
OUT 262
Calendar category (Outlook
Options dialog box)
Mouse
Ribbon
Shortcut
Menu
Keyboard
Shortcut
Right-click
task’s category
column, click All
Categories
CTRL+F
DELETE
Double-click task
Print button (File tab | Print tab)
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Office Quick Reference
Licensed to: CengageBrain User
Licensed to: CengageBrain User
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Licensed to: CengageBrain User
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Licensed to: CengageBrain User
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Licensed to: CengageBrain User
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Licensed to: CengageBrain User
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Licensed to: CengageBrain User
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Copyright 2011 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
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