Dear Exhibitor: We are very pleased to have

Dear Exhibitor: We are very pleased to have
15928 tournament drive
gaithersburg, md 20877
telephone (301) 921-0800
fax (301) 990-1717
www.arataexpo.com
Dear Exhibitor:
We are very pleased to have been selected to serve as your Official General Contractor for the
upcoming ASIS New York City 25th Security Conference and Expo scheduled for April 22—23,
2015 at the Jacob K. Javits Convention Center in New York, New York.
Please take time to carefully review the information and order forms that follow. We encourage
you to ORDER IN ADVANCE those items and services you require. This will greatly assist us
in assuring you a smooth, well-coordinated installation, show-run and dismantling.
ALL PAYMENTS FOR SERVICES AND/OR RENTAL ITEMS, INCLUDING MATERIAL HANDLING CHARGES PROVIDED BY ARATA EXPOSITIONS, INC., MUST BE GUARANTEED
BY CREDIT CARD. EACH EXHIBITOR MAY OBTAIN A COPY OF THEIR CURRENT INVOICE FROM THE SERVICE DESK. THIS INVOICE IS PAYABLE PRIOR TO THE CLOSING
OF THE SHOW BY EITHER AMERICAN EXPRESS, VISA, MASTERCARD, CASH, COMPANY CHECK, OR WIRE TRANSFER. PLEASE DO NOT FORGET TO INCLUDE THE 8.875%
SALES TAX TO THE TOTAL.
We are looking forward to assisting you with the 2015 Expo. If you find that you need additional
information at any point, please do not hesitate to contact us.
Sincerely,
Arata Expositions, Inc.
Enclosures
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
SHOW FACTS
ASIS NYC 2015
(page 1 of 2)
ASIS NYC
April 22-23, 2015
Jacob K. Javits Convention Center
New York, NY
BOOTH EQUIPMENT:
Each 10’ x 10’ booth will receive an 8’ high back wall draped in black and white. The 3’ high side rail drape will be black.
A one line identification sign will be provided indicating the name of the exhibiting company and booth number. Each exhibiting company will be provided one booth package to include (1) one 6’ x 30” black draped table, (2) two side chairs,
and (1) one wastebasket.
AISLE CARPET:
Aisles will be carpeted in red.
BOOTH CARPET:
In keeping with the professional atmosphere and image of the show, all booth areas must be fully carpeted.
Please refer to your contract and floor plan to verify your booth dimensions.
SHIPPING INFORMATION:
ADVANCE SHIPPING WAREHOUSE ADDRESS
DIRECT SHOWSITE SHIPMENTS
(Shipments should arrive between March 10, 2015 &
April 10, 2015)
(Shipments will be received on April 20, 2015)
To:
c/o:
c/o:
c/o:
(Name of Exhibitor and Booth Number)
ASIS NYC 2015
Arata Expositions, Inc.
Mo Trucking
121 Picone Blvd.
Farmingdale, NY 11735
To:
For:
c/o
c/o
(Name of Exhibitor and Booth Number)
ASIS NYC 2015
Arata Expositions, Inc.
Jacob K. Javits Convention Center
Hall 1-B
655 West 34th Street
New York, NY 10001
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
SHOW FACTS
ASIS NYC 2015
ASIS NYC
April 22-23, 2015
Jacob K. Javits Convention Center
New York, NY
SHOW SCHEDULE
SET UP TIMES
Tuesday,
8:00am - 6:00pm
April 21
SHOW HOURS
Wednesday,
Thursday
April 22
April 23
9:00am - 4:00pm
9:00am - 4:00pm
MOVE OUT TIMES
Thursday,
April 23
4:00pm - 9:00pm
(page 2 of 2)
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
HELPFUL HINTS
ASIS NYC 2015
Arata Expositions, Inc. recognizes that your participation in this event is a vital part of your marketing program, and we
want to do everything possible to make it profitable and rewarding. Please review the following hints that will help you
maximize your time and money spent on this exhibition:
PRIOR TO THE SHOW








Read the ENTIRE Exhibitor Service Manual.
Complete all applicable order forms in their entirety. If you have multiple locations, please complete separate order
forms for each location (booth, meeting room, etc.)
A completed credit card authorization form is required with all orders even when paying by check, cash, or wire transfer.
Please ensure that the credit card information is complete and correct including the expiration date.
Be sure you return the appropriate forms to the appropriate vendors by the order deadline dates. By submitting your
order forms (with full payment) by the deadline dates, you can save money by taking advantage of advance discount
pricing.
Confirm your orders with each vendor. Arata Expositions will send out a confirmation email for our services once your
order is processed.
Confirm delivery and pick up dates and times with Arata and communicate them to your carrier. Refer to the special
handling page to review the definition of special handling charges. You may want to share this information with your
carrier.
Bring the tracking numbers from all of your shipments as well as contact information for your carrier.
Put together a trade show survival kit to include in your freight or carry with you, including: a small tool kit, stapler,
staples, scissors, tape, pens & markers, and a first aid kit.
SHOWSITE




A Customer Service Center will be set up in the exhibition hall for your convenience. If you have any questions or need
any assistance during the course of the event, you can contact all of the Official Vendors at the Customer Service
Center .
After emptying crates, place empty labels on all sides of your crates and cases. Remember to remove old empty labels.
Additionally, empty labels are sometimes color coded, so make sure you get the correct color and be sure your booth
number is on each label.
Work Zone: Customer acknowledges that the show site and surrounding areas are active work zones. Exhibitors, its
agents, employees, and representatives are present at their own risk.
If you have any questions or concerns about your final invoice, please be sure to contact the Arata Expositions, Inc.
representative at the Customer Service Center before the close of the show. Absolutely no credits will be issued after
the show closes.
OUTBOUND - MOVE OUT



Keep in mind, the return of empty containers varies depending on the size of the show, so coordinate your outbound
flight to accommodate this. Arata Expositions does not provide security at the show site. It is the Customer’s responsibility to stay with their property. Arata Expositions is not responsible for loss or damage to property left in the Customer’s
booth at any time for any reason.
Make sure you have properly filled out an Arata Expositions, Inc. Bill of Lading (one for each destination you are shipping
to) and that you have turned all of your shipping paperwork into the Arata Customer Service Center before you leave the
exhibit hall.
Please be sure to have your freight carrier of choice scheduled to pick up your exhibit material from the hall, no later than
the time indicated in the Shipping section of this service kit or your freight will be re-routed on the designated show
carrier.
HOW TO PLACE YOUR ORDER
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
ASIS NYC 2015
Complete as many of the order forms for furniture, carpeting, shipping, etc., as your planning allows before each Deadline
Date. Orders without payment will not be processed. All companies must provide a credit card authorization form
with orders. Make checks payable to Arata Expositions, Inc. Orders with payment received after the Deadline Date will
be charged standard prices.
FORMS TO ARATA EXPOSITIONS, INC.





Complete the necessary Arata Expositions, Inc. forms and calculate the cost of each order.
Review our PAYMENT POLICY AGREEMENT carefully. ORDERS WILL NOT BE PROCESSED WITHOUT
PAYMENT IN FULL AND A CREDIT CARD AUTHORIZATION ON FILE. A credit card authorization is required even
when paying via cash, company check and/or wire transfer.
Complete the CALCULATION WORKSHEET.
For your files, make a photocopy of all the Arata Expositions, Inc. forms used from this Manual.
Place your order online, mail, fax or email this set of documents to:
Arata Expositions, Inc.
15928 Tournament Drive
Gaithersburg, MD 20877
Phone (301) 921-0800
Fax (301) 990-1717
Email [email protected]
FORMS TO THE OTHER OFFICIAL SUPPLIERS
For electrical, telephone, internet, AV, etc., please follow the payment and mailing instructions indicated on each of these
forms located in the Exhibitor Service Manual.
ORDERS AFTER THE DEADLINE
If there is still time for forms to reach us by mail, air courier, fax or email, you are welcome to make additions after the
deadline date. Note that these will be charged at the standard rate.
SHOW SITE ORDERS
Simply order from Arata Expositions, Inc. staff at the Customer Service Center on the exhibition floor. We will be fully
staffed during all set up hours to accommodate any additional requests you may have.
Payment by cash, check or credit
card will be required at the Customer Service Center for all show site orders.
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
PAYMENT POLICY AGREEMENT
ASIS NYC 2015
Arata Expositions, Inc. recognizes that your participation in this event is a vital part of your marketing program, and we
want to do everything possible to make it profitable and rewarding. As a valued customer, we ask for your understanding
and cooperation with regard to our payment policy.
Arata Expositions, Inc. requires settlement of ALL invoices prior to the close of the show by payment in full (100%,
including applicable tax is due at show site) via cash, company check, credit card (Visa, MasterCard, or American Express)
and/or wire transfers. Please contact our office for wire transfer information. A $25.00 bank fee for wire transfers must be
added to the amount transferred. The exhibiting company will be responsible for any and all bank fees. All companies
must provide a credit card authorization form with orders even when paying via cash, company check and/or wire
transfer.
It is understood that acceptance of the following terms and conditions will be construed when any of the following conditions
are met:



The Exhibit Shipping Information & Material Handling Rate Schedule is sent in; or
Exhibitors materials are delivered to either the Arata Expositions, Inc. (hereafter referred to as AEI) warehouse or show
site for which AEI is the Official General Contractor for the event: or
When an order for any rental equipment and/or labor is placed by the exhibitor with AEI
International firms paying by company check must pay in U.S. funds drawn on a U.S. bank. All companies must provide a
credit card authorization form with orders. Purchase orders are not considered payment.
Your show site representative, agent, or display house must be made aware of this policy and must be able to settle the
account in full as we will not bill a third party. Arata Expositions, Inc. reserves the right to withhold any services to an
exhibitor for non-payment of outstanding invoices by the second day of the show.
There will be a fee of $50.00 for any returned check.
If the exhibitor is tax exempt, exhibitor must supply a certificate for the state in which the services are to be used.
It is the responsibility of the exhibitor to advise the Arata Expositions, Inc. Service Desk immediately of any discrepancies or
problems with their invoices PRIOR TO THE CLOSE OF THE SHOW. Any credit card refunds must be resolved within
30 days. If an exhibitor needs to change any charges from one credit card to another, a 3% service fee will be charged for
the credit and a 3% service fee for the new charge.
Any unpaid balance after the close of the show, shall be due and payable upon receipt of invoice. Unpaid balances after 30
days of invoice date will be subject to a FINANCE CHARGE, at the lesser of the maximum rate allowed by law or 2% per
month, which is an annual percentage rate of 24%.
ANY ORDERS RECEIVED FROM EXHIBITORS WHO HAVE AN OUTSTANDING BALANCE FROM PREVIOUS SHOWS
WILL NOT BE PROCESSED UNTIL PAYMENT OF THE DELINQUENT INVOICE IS SETTLED IN FULL AND A CREDIT
CARD OR CERTIFIED CHECK FOR THE NEW SERVICES AND EQUIPMENT IS RECEIVED AND CLEARED.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
CHARGE AUTHORIZATION
ASIS NYC 2015
All companies must provide a credit card authorization with order. Any remaining balance after completion of all show services
(including any T3 Logistics, LLC invoicing) will be charged to your authorized credit card.
ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING.
PLEASE PRINT OR TYPE
Booth Number(s)
Company Name
Street Address
City
State
Zip
Ordered by
Date
Telephone
Fax
E-Mail
CREDIT CARD AUTHORIZATION
American Express
MasterCard
Visa
Expiration Date
Account #
Cardholder's Name (Print)_______________________________________________________________
Cardholder’s Signature _________________________________________________________________
Cardholder’s Billing Address:
Street Address _______________________________________________________________________
City ______________________________________ State _____________________ Zip ___________
Telephone _________________________________ E-Mail ___________________________________
(This form must be signed and accompanied by your order)
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
THIRD PARTY PAYMENT
ASIS NYC 2015
Booth Number(s)
Name of Organization
Authorized by
Title
Date
(Please Print)
E-Mail
Signature
Please complete and return this form to charge the final balance for show services to a third party account. A third party credit card authorization must be
received at least 30 days prior to show opening. BOTH FIRMS MUST COMPLETE THIS FORM. Any remaining balance after completion of all show services
will be charged to the authorized credit card. ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING.
We understand, and agree, that we, the exhibiting firm, are ultimately responsible for payment of charges, and in the event the named third party does not
discharge payment prior to show closing, such charges will revert to our firm.
We have read, understand, and agree to all the above terms and have advised our show site representative accordingly.
Exhibitor Signature: ______________________________________ Print Name: ____________________________________ Date: ___________________
THIRD PARTY
EXHIBITING COMPANY
________________________________________________
Third Party Company Name
________________________________________________
Address
________________________________________________
City
State
Zip
________________________________________________
Phone
Fax
________________________________________________
E-Mail Address
________________________________________________
Exhibitor Signature
________________________________________________
Print Name
________________________________________________
Exhibiting Company
________________________________________________
Address
________________________________________________
City
State
Zip
________________________________________________
Phone
Fax
________________________________________________
E-Mail Address
________________________________________________
Exhibitor Signature
________________________________________________
Print Name
CREDIT CARD CHARGE AUTHORIZATION
CREDIT CARD CHARGE AUTHORIZATION
________________________________________________
Cardholders Name
________________________________________________
Address
________________________________________________
City
State
Zip
________________________________________________
Cardholders Name
________________________________________________
Address
________________________________________________
City
State
Zip
American Express
MasterCard
Visa
EXPIRATION DATE: ___/___/___
American Express
MasterCard
Visa
EXPIRATION DATE: ___/___/___
Account Number
Account Number
Please indicate which of the below items are to be charged to the
third party:
Please indicate which of the below items are to be charged to the
exhibiting company:
All Services
Booth Cleaning
Furniture, Carpet and Accessories
Material Handling
Labor
Other (Please Specify) _______________________________
All Services
Booth Cleaning
Furniture, Carpet and Accessories
Material Handling
Labor
Other (Please Specify) _______________________________
________________________________________________
Cardholders Signature
________________________________________________
Cardholders Signature
THIS FORM MUST BE COMPLETED BY BOTH FIRMS. PLEASE RETURN THIS COMPLETED FORM
TO ARATA EXPOSITIONS, INC, BY THE DEADLINE DATE OF MARCH 27, 2015.
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
COST CALCULATION
ASIS NYC 2015
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/
or credit card. All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued
after show closing.
COST CALCULATION WORKSHEET
1. Furniture ...……………………………..…….
___________________
2. Display Tables…………………………….
___________________
3. Plush Carpet/Standard Carpet …………….
___________________
4. Custom Furniture ……………………………
___________________
5. Rental Booths/Display Cases…….……….
___________________
6. Signs …………………………………………
___________________
7. Floral …………………………………………
___________________
8. Labor Installation/Dismantle..……………...
___________________
9. Forklift Installation/Dismantle..……….........
___________________
10. Rigging Installation/Dismantle.……….........
___________________
11. Material Handling Estimate..………….........
___________________
12. TOTAL LINES 1- 10………………..………. $ ___________________
13. Add 8.875% Tax .……...…………………… $ ___________________
14. BALANCE DUE*……………………………. $ ___________________
*Your order will not be processed without a credit card on file.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
SAFETY
ASIS NYC 2015
SAFETY IS VERY IMPORTANT FOR EVERYONE WORKING IN THE EXHIBIT HALL
Arata Expositions, Inc. is committed to safety and values it throughout our organization and demonstrates it in the work we
perform. We request that you make safety a part of your activities during the show. If you see something unsafe or that
presents a hazard, please bring it to the attention of an Arata Expositions employee. By reporting unsafe or hazardous
conditions and by following the safety guidelines below you will be doing your part in creating a safe work environment.
SAFETY GUIDELINES:














Only authorized personnel and employees allowed, all others prohibited.
This is an active work zone. Please treat the show areas during move-in and move-out as an active construction zone.
Appropriate attire includes footwear with hard soles that protects against potential injuries from site debris, and limits
potential for slip and falls. Heels, flip flops and open toed shoes are inappropriate and violate safety standards.
All exhibitors and attendees enter at their own risk. Do not enter the dock/yard areas.
Never run in the exhibit hall. Please walk. Watch your step in aisles.
Smoking is prohibited in the exhibit hall and dock areas.
Stay clear of dock doors.
Stay clear of heavy machinery.
Never stand on furniture. The furniture is not designed to support your standing weight.
Clean up or report spills.
Keep aisles free and clear of any and all debris.
Practice good housekeeping.
Check electrical cords for damage. Do not overload outlets or plugs.
Protect valuables at show site. Please keep all expensive or valuable items secured. Unattended items in booths are
easy theft targets.
Keep fire exits clear and report any fires immediately.
If you notice anything unsafe please contact an Arata employee immediately.
During move in and move out individuals under the age of 18 are prohibited from being on or around the show
floor. Show sites during these times are similar to a construction zone and considered to be hazardous. OSHA
regulations prohibit minors from being present in a hazardous work environment.
THINK SAFETY ! ! !
STANDARD CARPET
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
ASIS NYC 2015
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. If your rental carpet is damaged, you will be charged the full replacement cost which
is equal to the rental charge.
STANDARD LINEAR BOOTH CARPET
Check
Size
Description
Discount
Price
Standard
Price
10' x 10' Carpet
$232.00
$324.80
$
10' x 20' Carpet
$464.00
$649.60
$
10' x 30' Carpet
$696.00
$974.40
$
10' x 40' Carpet
$928.00
$1299.20
$
STANDARD SPECIAL CUT BOOTH CARPET
Extended
Price
Special sizes are available in any dimensions. Price
includes all necessary taping and visqueen for protection of
carpet during set-up.
BOOTH SIZE
Total sq. ft
Standard carpet is supplied only for in-line/linear booths. For
island configurations (booths 20’ x 20’ or larger), please
order Special Cut Carpet or Plush Carpet.
STANDARD CARPET COLORS
Black
________
_______ x ______ = _______ sq. ft.
Discount Price
Standard Price
x $4.40 per sq. ft
$6.16 per sq. ft
(CHECK COLOR BELOW)
Grey
Red
Blue
Hunter Green
Burgundy
Purple
Teal
If item colors are not selected in advance, AEI will do so at no risk.
CARPET PADDING
Discount Price
Standard Price
Extended Price
Single Padding
________ x ________ = ________ sq. ft.
x
$1.45 per sq. ft
$2.03 per sq. ft
=
$ __________
Double Padding
________ x ________ = ________ sq. ft.
x
$2.90 per sq. ft
$4.06 per sq. ft
=
$ __________
VISQUEEN
Discount Price
________ x ________ = ________ sq. ft. x
$ .85 per sq. ft
Standard Price
$1.19 per sq. ft
Discount Deadline: March 27, 2015 (Received By). Discount price applies only to
orders that are accompanied by payment and are received by discount deadline.
Standard price applies to orders received after the deadline. Items cancelled
after move-in begins will be charged at 100% of the published price. Absolutely no
credits will be issued after show closing.
Extended Price
=
$ __________
Standard Booth Carpet Total
8.875% Tax
All Arata rental carpet is laid clean on the date of installation. In the event that carpet
becomes dirty during the set up of the show, booth cleaning services must be ordered.
Total
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
Extended Price
= $________
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
PLUSH CARPET
ASIS NYC 2015
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. If your rental carpet is damaged, you will be charged the full replacement cost which
is equal to the rental charge.
PLUSH CARPET
This plush, heavy cut nylon pile carpet has built-in ScotchGuard. Rental includes installation, all necessary taping, plastic
covering for protection, and removal at the close of the show.
BOOTH SIZE
________ x ________ = ________ sq. ft.
Total sq. ft
________
Discount Price
x $6.70 per sq. ft
Standard Price
$9.38 per sq. ft
Extended Price
=
$________
PLUSH CARPET COLORS
(CHECK COLOR BELOW)
Black
Navy
Red
New Blue
Beige
Emerald
If item colors are not selected in advance, AEI will do so at no risk.
CARPET PADDING
Silver Cloud
Burgundy
Ice **
**Purchase only @ $7.35 per sq. ft discount or $10.29 standard
Discount Price
Standard Price
Extended Price
Single Padding
________ x ________ = ________ sq. ft.
x
$1.45 per sq. ft
$2.03 per sq. ft
=
$ __________
Double Padding
________ x ________ = ________ sq. ft.
x
$2.90 per sq. ft
$4.06 per sq. ft
=
$ __________
Discount Deadline: March 27, 2015 (Received By). Discount price applies only to
orders that are accompanied by payment and are received by discount deadline.
Standard price applies to orders received after the deadline. Items cancelled
after move-in begins will be charged at 100% of the published price. Absolutely no
credits will be issued after show closing.
Plush Booth Carpet Total
8.875% Tax
All Arata rental carpet is laid clean on the date of installation. In the event that carpet
becomes dirty during the set up of the show, booth cleaning services must be ordered.
Total
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
STANDARD BOOTH FURNISHINGS
Choose from a full line of attractive, versatile booth furnishings to
create just the right atmosphere for meeting with your prospects
SHOWN:
• Deluxe Arm Chair
• Deluxe Counter Stool
• Draped Table (42”h x 2’ x 8’)
• Draped Table (30”h x 2’ x 4’)
• Chrome Tripod Easel
• Wastebasket
washington d.c.
15928 tournament drive
gaithersburg, md 20877
p|301.921.0800
f |301.990.1717
orlando, fl
4104 l.b. mcleod road
orlando, fl 32811
p|407.422.3636
f |407.839.5929
FURNITURE
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
ASIS NYC 2015
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CHAIRS
Qty.
Description
Discount Price
Standard Price
Extended Price
Arm Chair
$99.80
$139.75
$
Side Chair
$84.25
$117.95
$
$135.00
$189.00
$
$20.00
$28.00
$
$110.00
$154.00
$
Bag Holder
$95.00
$133.00
$
Easel (Tripod)
$42.00
$58.80
$
Chrome Sign Holder (22” x 28”)
$95.00
$133.00
$
Fishbowl
$35.00
$49.00
$
Posterboard, 4’ x 8’, Vertical
$125.00
$175.00
$
Posterboard, 4’ x 8’, Horizontal
$125.00
$175.00
$
$40.00
$56.00
$
$280.00
$420.00
$
$245.00
$367.50
$
Counter Stool
ACCESSORIES
Wastebasket
Literature Rack
Tensa Barriers
Credenza (18”d x 36”w x 42”h) white
Pedestal (18”d x 18”w x 42”h)
white
grey
grey
black
black
SPECIAL DRAPERY/SKIRTING
8' High (per lin. foot) ($55 min)
$15.00
$19.50
$
3' High (per lin. foot) ($55 min)
$11.00
$14.30
$
Special Skirting (per lin. foot)
$6.50
$8.45
$
8’ High End Cap / Close Off
$55.00
$71.50
$
(CHECK COLOR BELOW)
Blue
Teal
Burgundy
Black
Red
Silver
Purple
White
Furniture Total
8.875% Tax
If item colors are not selected in advance, AEI will do so at no risk.
Total
Discount Deadline: March 27, 2015 (Received By). Discount price applies only to orders that
are accompanied by payment and are received by discount deadline. Standard price applies to
orders received after the deadline. Absolutely no credits will be issued after show closing.
Standing on rental furniture is prohibited. Arata Expositions, Inc. cannot be responsible
for injuries or falls caused by improper use.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
DISPLAY TABLES
ASIS NYC 2015
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
DRAPED DISPLAY TABLES 30” HIGH
Discount Price
Standard
Price
2' x 4' x 30”
$147.50
$206.50
$
2' x 6' x 30”
$171.50
$240.10
$
2' x 8' x 30”
$202.50
$282.80
$
$50.00
$70.00
$
Qty.
Description
4th Side Drapes for 30" Tables
Extended Price
DRAPED DISPLAY TABLES 42” HIGH
2' x 4' x 42”
$195.50
$273.70
$
2' x 6' x 42”
$219.50
$307.30
$
2' x 8' x 42”
$249.50
$349.30
$
$60.00
$84.00
$
4th Side Drapes for 42" Tables
(CHECK COLOR BELOW)
Black
Blue
Burgundy
Silver
White
Red
Teal
Gold
If item colors are not selected in advance, AEI will do so at no risk.
UNDRAPED DISPLAY TABLES 30” HIGH
2' x 4' x 30”
2' x 6' x 30”
EXHIBITOR MUST
SUPPLY TOP &
TABLE SKIRT
2' x 8' x 30”
$67.50
$94.50
$
$78.00
$109.20
$
$88.50
$123.90
$
UNDRAPED DISPLAY TABLES 42” HIGH
2' x 4' x 42”
2' x 6' x 42”
EXHIBITOR MUST
SUPPLY TOP &
TABLE SKIRT
2' x 8' x 42”
$78.00
$109.20
$
$88.50
$123.90
$
$98.15
$138.25
$
DRAPED TABLE RISERS 12” HIGH
4 ft. Riser (white vinyl)
$72.00
$100.80
$
6 ft. Riser (white vinyl)
$90.00
$126.00
$
Discount Deadline: March 27, 2015 (Received By). Discount price applies only to
orders that are accompanied by payment and are received by discount deadline.
Standard price applies to orders received after the deadline. Absolutely no
credits will be issued after show closing.
Display Tables Total
8.875% Tax
Standing on rental furniture is prohibited. Arata Expositions, Inc. cannot be
responsible for injuries or falls caused by improper use.
Total
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
PREMIER COLLECTIONS
SEE INDIVIDUAL CATEGORIES FOR DETAILED PRODUCT INFORMATION
ROMA
CHR003
SFA003
CHR001
SFA001
CHR002
SFA002
MIRABEL
ALLEGRO
KEY WEST
snoitarugifnoC hcaebhtuoS
OCB
LSM
SOM
SOUTH BEACH
OTS
Suggested Uses of South Beach
2
SO1
SO2
TANGIERS
TANCHR
TANSOF
NPLCHR
NPLLOV
NAPLES
NPLSOF
HEATHROW
HC008
HEA08
HS008
HCH08
Suggested Uses of Heathrow
3
SOFAS &
SECTIONALS
HEA08
SO1
SFA001
SFA002
NPLSOF
TANSOF
SOM
SFA003
HS008
SO2
LOVESEATS
LSM
SOFAS & SECTIONALS
HEA08 Heathrow Sofa
Black Vinyl
48"L 24"D 28"H
SO1 South Beach Sofa
Platinum Suede
69"L 29"D 33"H
SFA001 Mirabel Sofa
Brown Leather
76"L 35"D 32"H
4
NPLLOV
SFA002 Allegro
Blue Fabric
73"L 34.5"D 30"H
SFA003 Roma
White Vinyl
78"L 31"D 33"H
NPLSOF Naples Sofa
Black Vinyl
87"L 30"D 28"H
HS008 Heathrow 3 pc.
Sectional
Black Vinyl
72"L 48"D 28"H
TANSOF Tangiers Sofa
Beige Textured
78"L 37"D 36"H
SOM Key West Sofa
Black
85"L 35"D 33"H
SO2 South Beach 3 pc.
Sectional
Platinum Suede
152"L 40"D 33"H
LOVESEATS
LSM Key West Loveseat
Black
57"L 35"D 33"H
NPLLOV Naples
Loveseat
Black Vinyl
62"L 30"D 28"H
CLUB CHAIRS
CHR003
CHR001
CHR002
NPLCHR
TANCHR
OCB
HCH08
HC008
OCA
OCH
BCW
CCE
LABREA
MADGRY
OCCASIONAL
CHAIRS
SWAN
MEETING
CHAIRS
OCMESP
CLUB CHAIRS
CHR003 Roma Chair
White Vinyl
37"L 31"D 33"H
CHR001 Mirabel Chair
Brown Leather
36"L 35"D 32"H
CHR002 Allegro Chair
Blue Fabric
36"L 34.5"D 30"H
NPLCHR Naples Chair
Black Vinyl
36"L 30"D 28"H
TANCHR Tangiers Chair
Beige Textured
34"L 37"D 36"H
OCB Key West
Tub Chair
Black
31"L 31"D 31"H
HCH08 Heathrow Chair
Black Vinyl
24"L 24"D 28"H
HC008 Heathrow
Corner Chair
Black Vinyl
24"L 24"D 28"H
OCMTAU
OCCASIONAL CHAIRS
SWAN Swanson Swivel
Chair
White Vinyl
28"L 25"D 18"H
OCA T-Vac Chair
Translucent, Chrome
25"L 23"D 30"H
OCH Madrid Chair
Black Leather
30"L 30"D 31"H
CCE Ice Chair
Transparent, Chrome
17.25"L 20"D 32"H
LABREA La Brea Swivel
Chair
Charcoal Gray, Fabric
35"L 27"D 40"H
MADGRY Madden
Arm Chair
Light Gray, Vinyl
27"L 32"D 33"H
MEETING CHAIRS
OCMESP Meeting Chair
Espresso Leather
25.5"L 23.5"D 34"H
OCMTAU Meeting
Chair
Taupe Fabric
25.5"L 23.5"D 34"H
BCW Madrid Chair
White Leather
30"L 30"D 31"H
5
OTTOMANS
BN075
END02B
END02W
SAL
OSC
OTH
BNO08
PUZ2SW
CUBL20
VIB05
VIB06
VIB07
VIB08
VIB01
VIB02
VIB03
VIB04
OTS
OTK
OTL
CCB
CCW
OTTOMANS
BNO08 Bench Ottoman
Black Vinyl
60"L 20"D 18"H
BNO75 Bench Ottoman
White Vinyl
60"L 20"D 18"H
END02B Endless Square
Ottoman
Black
34"L 34"D 15"H
END02W Endless
Square Ottoman
White
34"L 34"D 15"H
6
SAL Sally Stool
White
12" Round 17"H
OSC Milano Cube
White Leather
17"L 17"D 18"H
OTH Milano Cube
Black Leather
17"L 17"D 18"H
PUZ2SW Puzzle
Bench Ottoman
White
48"L 24"D 18"H
CUBL20 Edge
LED Cube Ottoman
White Plastic
20"L 20"D 20"H
OTS South Beach
Wedge Ottoman
Platinum Suede
25"L 31"D 18"H
Vibe Cube Ottoman
Waterproof
18"L 18"D 18"H
VIB05 Yellow Vinyl
VIB06 Gold/Bronze Vinyl
VIB07 Beige Vinyl
VIB08 Orange Vinyl
VIB01 Green Vinyl
VIB02 Blue Vinyl
VIB03 Pink Vinyl
VIB04 Red Vinyl
OTK Half Round
Ottoman
Black Leather
72"L 36"D 17"H
OTL Half Round
Ottoman
White Leather
72"L 36"D 17"H
CCB Circle Ottoman
Black Leather
72"L 72"D 17"H
CCW Circle Ottoman
White Leather
72"L 72"D 17"H
CCZ Circle Ottoman
Black, White Leather
72"L 72"D 17"H
GROUP
SEATING
DUET
CS8
CS9
SC4
SC1
XCHR
RSTDIN
SC9
SC10
CH002
SCF
SCC
SCE
SCD
SC3
XC3
XC6
CO4
SC8
GROUP SEATING
RSTDIN Rustique Chair
with arms
Gunmetal
20"L 18"D 31"H
DUET Duet Chair
Black, Chrome
21"L 23"D 33"H
CS8 Berlin Chair
Black
18"L 22"D 32"H
CS9 Berlin Chair
Red
18"L 22"D 32"H
SC4 Jetson Chair
Black
19"L 18"D 31"H
CH002 Wendy Chair
Clear Acrylic
15"L 20"D 36"H
SC8 Flex Chair
with wheels
24"L 22"D 31"H
SC1 New York Chair
Black, Maple
18"L 17"D 34"H
SCF Fusion Chair
Black, White
19"L 21"D 32"H
SC3 Brewer Chair
Onyx, Black
20"L 20"D 32"H
XCHR Christopher Chair
White Vinyl, Chrome
17"L 19"D 35"H
SCC Fusion Chair
Clear, White
19"L 21"D 32"H
XC3 Luxor Guest Chair
Black Leather
27"L 28"D 40"H
SC9 Panton Chair
White
20"L 24"D 33"H
SCE Fusion Chair
Red, White
19"L 21"D 32"H
XC6 Altura Guest Chair
Black Crepe
25"L 20"D 34"H
SC10 Razor Chair
White
15.38"L 15.5"D 30.5"H
SCD Fusion Chair
Green, White
19"L 21"D 32"H
CO4 Iso Mesh Chair
Black
26"L 24"D 38"H
7
COCKTAIL
TABLES
COLI
C1E
C1D
C1K
C1F
C1C
C1W
C1Y
TMBTBL
NEMSAC
ETBL
AURA
EOLI
E1E
E1D
E1K
E1F
E1C
CDYTB
E1W
E1Y
CUBTBL
SIDE AND
END TABLES
COCKTAIL TABLES
COLI Oliver
Cocktail Table
Walnut Finish
47"L 27"D 19"H
C1E Silverado Cocktail
Table
Glass, Chrome
36" Round 17"H
C1D Soho Cocktail Table
Espresso, Metal
38"L 38"D 18.5"H
C1K Inspiration Cocktail
Table
Glass, Brushed Steel
42"L 28"D 18"H
8
C1F Geo Cocktail Table
Glass, Black
50"L 22"D 16"H
C1C Geo Cocktail Table
Glass, Chrome
50"L 22"D 16"H
C1W Sydney Cocktail
Table
White, Brushed Steel
48"L 26"D 18"H
C1Y Sydney Cocktail
Table
Black, Brushed Steel
48"L 26"D 18"H
END TABLES
TMBTBL Timber Table
Wood
16" Round 17"H
NEMSAC Mosaic
Tables, Set of 3
12"L 14"D 16"H
16.5"L 15"D 18"H
20.5"L 16"D 20"H
ETBL E Table
Wood
21"L 15.5"D 27.5"H
AURA Aura Round Table
White Metal
15" Round 22"H
EOLI Oliver End Table
Walnut Finish
22" Round 22"H
E1C Geo End Table
Glass, Chrome
26"L 26"D 20"H
E1E Silverado End Table
Glass, Chrome
24" Round 22"H
CDYTB Candy Table
White/Black Top
18"L 18"D 18"H
E1D Soho End Table
Espresso, Metal
26"L 26"D 27"H
E1W Sydney End Table
White, Brushed Steel
27"L 23"D 22"H
E1K Inspiration
End Table
Glass, Brushed Steel
24"L 28"D 22"H
E1F Geo End Table
Glass, Black 26"L 26"D 20"H
E1Y Sydney End Table
Black, Brushed Steel
27"L 23"D 22"H
CUBTBL Edge LED
Cube Table
Plexi Top, White Plastic
20"L 20"D 20"H
EXECUTIVE
CHAIRS
PROEXE
G30
COMMUNAL
BAR, CAFÉ
& COCKTAIL
TABLES
XC2
XC1
XC4
XC5
OTO
G30BMS
G30BMW
G30BWS
G30BWW
G30DMS
G30DMW
G30DWS
G30DWW
G30CMS
G30CMW
G30CWS
G30CWW
TABLE
TOP
OPTIONS
MAPLE
EXECUTIVE CHAIRS
PROEXE Pro
Executive Chair
White Classic Vinyl
27.5"L 27.5"D 45.7"H
Adjustable
XC2 Luxor
Executive Chair
Mid Back, Black Leather
27"L 28"D 41"H
Adjustable
XC1 Luxor
Executive Chair
High Back, Black Leather
27"L 28"D 47"H
Adjustable
10
WHITE
XC5 Altura
Executive Chair
Mid Back, Black Crepe
25"L 25"D 37"H
Adjustable
BAR TABLES
CAFÉ TABLES
COCKTAIL TABLES
G30BMS Bar Table
Maple Top
72"L 26"D 42"H
G30DMS Café Table
Maple Top
72"L 26"D 30"H
G30CMS Cocktail Table
Maple Top
72"L 26"D 18"H
XC4 Altura
Executive Chair
High Back, Black Crepe
25"L 25"D 43"H
Adjustable
G30BMW Bar Table
with Grommet Holes,
Maple Top
72"L 26"D 42"H
G30DMW Café Table
with Grommet Holes,
Maple Top
72"L 26"D 30"H
G30CMW Cocktail Table
with Grommet Holes,
Maple Top
72"L 26"D 18"H
G30BWS Bar Table
White Top
72"L 26"D 42"H
G30DWS Café Table
White Top
72"L 26"D 30"H
G30CWS Cocktail Table
White Top
72"L 26"D 18"H
G30BWW Bar Table
with Grommet Holes,
White Top
72"L 26"D 42"H
G30DWW Café Table
with Grommet Holes,
White Top
72"L 26"D 30"H
G30CWW Cocktail Table
with Grommet Holes,
White Top
72"L 26"D 18"H
OTO Perth Chair
High Back, Black
23"L 21"D 43"H
Adjustable
BARSTOOLS
BS001
BS002
BS003
ROLLRD
ROLLGY
ROLLWH
ROLLBL
BSN
BCE
BSS
BST
BSL
BSC
BSD
RSTSTL
BARSTOOLS
RSTSTL Rustique
Barstool
Gunmetal
13"L 13"D 30"H
BS001 Shark Barstool
White, Chrome
22"L 19"D 34–44"H
BS002 Zoey Barstool
White, Chrome
15"L 16"D 26-30.5"H
BS003 Zoey Barstool
Black, Chrome
15"L 16"D 26-30.5"H
ROLLRD Lift Barstool
Red Vinyl
15" Round
23–33.5"H Adjustable
ROLLGY Lift Barstool
Gray Vinyl
15" Round
23–33.5"H Adjustable
ROLLWH Lift Barstool
White Vinyl
15" Round
23–33.5"H Adjustable
ROLLBL Lift Barstool
Black Vinyl
15" Round
23–33.5"H Adjustable
BSN Jetson Barstool
Black
18"L 19"D 29"H
BSL Gin Barstool
Maple, Chrome
16"L 16"D 29"H
BCE Ice Barstool
Transparent, Chrome
16"L 14"D 33"H
BSC Oslo Barstool
White
17"L 20"D 30"H
BSS Banana Barstool
Black, Chrome
21"L 22"D 30"H
BSD Oslo Barstool
Blue
17"L 20"D 30"H
BST Banana Barstool
White, Chrome
21"L 22"D 30"H
11
BAR
TABLES
30"–VTK
36"–VTP
30"–VTJ
36"–VTN
36"–VTW
30MHSB
VTG
VTB
VTC
30"–WTK
36"–WTP
30"–WTJ
36"–WTN
WTW
30MHTB
WTS
WTB
WTC
TABLE
TOP
OPTIONS
MAPLE
BRUSHED RED
BAR TABLES
Standard Black Base
30" Round 42"H
VTK Maple Top
VTJ Graphite Nebula Top
30MHSB Mahogany Top
VTG Silver Textured Top
VTB Brushed Red Top
VTC Brushed Blue Top
Standard Black Base
36" Round 42"H
VTP Maple Top
VTN Graphite Nebula Top
VTW White Laminate Top
12
GRAPHITE NEBULA
BRUSHED BLUE
Tulip Chrome Base
30" Round 42"H
WTK Maple Top
WTJ Graphite Nebula Top
30MHTB Mahogany Top
WTS Silver Textured Top
WTB Brushed Red Top
WTC Brushed Blue Top
Tulip Chrome Base
36" Round 42"H
WTP Maple Top
WTN Graphite Nebula Top
WTW White Laminate Top
WHITE LAMINATE
MAHOGANY
SILVER TEXTURED
CAFÉ
TABLES
30"–ZTK
36"–ZTP
30"–ZTJ
36"–ZTN
ZTQ
30MHSC
ZTG
ZTB
ZTC
30"–XTK
36"–XTP
30"–XTJ
36"–XTN
XTR
30MHTC
XTS
XTB
XTC
SAMPLE
BAR TABLE
SETS
CAFÉ TABLES
Standard Black Base
30" Round 29"H
ZTK Maple Top
ZTJ Graphite Nebula Top
30MHSC Mahogany Top
ZTG Silver Textured Top
ZTB Brushed Red Top
ZTC Brushed Blue Top
Standard Black Base
36" Round 29"H
ZTP Maple Top
ZTN Graphite Nebula Top
ZTQ White Laminate Top
Tulip Chrome Base
30" Round 29"H
XTK Maple Top
XTJ Graphite Nebula Top
30MHTC Mahogany Top
XTS Silver Textured Top
XTB Brushed Red Top
XTC Brushed Blue Top
Tulip Chrome Base
36" Round 29"H
XTP Maple Top
XTN Graphite Nebula Top
XTR White Laminate Top
13
DESKS &
CREDENZAS
JD7
JD6
CR6
CR7
L26
L27
FILES
VF4
VF2
R1R
R1Q
FRIDGES
DESKS & CREDENZAS
FILES
FRIDGES
JD6 Executive Desk
Mahogany
60"L 30"D 29"H
VF4 Vertical File
4 Drawer
27"L 19"D 52"H
R1R Refrigerator
White
14.0 cubic feet
28"L 28"D 64"H
JD7 Executive Desk
Granite
60"L 30"D 29"H
VF2 Vertical File
2 Drawer
27"L 19"D 28"H
CR6 Credenza
Mahogany
72"L 24"D 29"H
L26 Lateral File
Mahogany
36"L 20"D 29"H
CR7 Credenza
Granite
72"L 24"D 29"H
L27 Lateral File
Granite
36"L 20"D 29"H
R1Q Refrigerator
White
4.0 cubic feet
20"L 22"D 33"H
15
MOBILE
TABLET
STANDS
TBBCHR
TBSHLF
TBPNTR
LAMPS
LA15
LA14
TBSTDW
TBSTND
LIGHTED
PRODUCTS
LED color guide
CUBL20
MOBILE TABLET STAND
ACCESSORIES
MOBILE TABLET
STANDS
TBBCHR Brochure
Holder
Black
8.625"L 1.1"D 11.325"H
TBSTDW Mobile
Tablet Stand
White
14"L 13"D 44.5"H
TBSHLF Charging Shelf
Black
14.85"L 7.17"D 1"H
TBSTND Mobile
Tablet Stand
Black
14"L 13"D 44.5"H
TBPNTR Wireless Printer
Holder
Black
3.3"L 1.9"D 5.28"H
16
CUBTBL
LAMPS
LIGHTED PRODUCTS
LA15 Mason Floor Lamp
Brushed Silver
18" Round 55"H
CUBL20 Edge
LED Cube Ottoman
White Plastic
20"L 20"D 20"H
LA14 Mason Table Lamp
Brushed Silver
16" Round 26"H
CUBTBL Edge LED
Cube Table
Plexi Top, White Plastic
20"L 20"D 20"H
BARS
BRC
Martini Bar Configurations
Suggested Uses of Martini Bar
BR1
BARS
BRC Martini Bar Circle
Comprised of three
BR1 Martini Bars
100"L 100"D 45"H
BR1 Martini Bar
67"L 22"D 45"H
17
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
CUSTOM FURNITURE
(page 1 of 4)
ASIS NYC 2015
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CODE
QTY ITEM (DESCRIPTION)
PRICE
SOFAS/SECTIONALS AND LOVESEATS
HEA08
CODE
QTY
639.00
South Beach Sofa/Platinum Suede
599.00
SFA001
Mirabel Sofa/Brown Leather
761.00
SFA002
Allegro Sofa/Blue Fabric
628.00
OTTOMANS
NPLSOF
Naples Sofa/Black Vinyl
806.00
TANSOF
Tangiers Sofa/Beige Textured
639.00
SOM
PRICE
CLUB/OCCASIONAL/MEETING CHAIRS (CONTINUED)
Heathrow Sofa/Black Vinyl
SO1
ITEM (DESCRIPTION)
MADGRY
Madden Arm Chair/Light Grey Vinyl
409.00
OCMESP
Espresso Meeting Chair
179.00
OCMTAU
Taupe Meeting Chair
257.00
BNO08
Bench Ottoman/Black Vinyl
396.00
BNO75
Bench Ottoman/White Vinyl
396.00
Key West Sofa/Black
527.00
END02B
Endless Square Ottoman/Black
345.00
SFA003
Roma Sofa/White Vinyl
761.00
END02W
Endless Square Ottoman/White
345.00
HS008
Heathrow 3 Piece Sectional/Black Vinyl
1676.00
SAL
Sally Stool/White
SO2
South Beach 3 Piece Sectional/Plat. Suede
1304.00
OSC
Cube Ottoman/White Leather
110.00
LS M
Key West Loveseat/Black
469.00
OTH
Cube Ottoman/Black Leather
110.00
678.00
PUZZ2SW
Puzzle Bench Ottoman/White
299.00
Edge LED Cube Ottoman/White Plastic
185.00
VIB01
Vibe Cube Ottoman/Green Vinyl
126.00
VIB02
Vibe Cube Ottoman/Blue Vinyl
126.00
VIB03
Vibe Cube Ottoman/Pink Vinyl
126.00
NPLLOV
Naples Loveseat/Black Vinyl
CUBL20
CLUB/OCCASIONAL/MEETING CHAIRS
87.00
CHR003
Roma Chair/White Vinyl
497.00
CHR001
Mirabel Chair/Brown Leather
497.00
CHR002
Allegro Chair/Blue Fabric
417.00
VIB04
Vibe Cube Ottoman/Red Vinyl
126.00
NPLCHR
Naples Chair/Black Vinyl
562.00
VIB05
Vibe Cube Ottoman/Yellow Vinyl
126.00
TANCHR
Tangiers Chair/Beige Textured
415.00
VIB06
Vibe Cube Ottoman/Gold/Bronze Vinyl
126.00
OCB
Key West Tub Chair/Black
384.00
VIB07
Vibe Cube Ottoman/Beige Vinyl
126.00
HCH08
Heathrow Chair/Black Vinyl
498.00
VIB08
Vibe Cube Ottoman/Orange Vinyl
126.00
HC008
Heathrow Corner Chair/Black Vinyl
537.00
OTS
South Beach Wedge Ottoman/Plat. Suede
233.00
SWAN
Swanson Swivel Chair/White Vinyl
345.00
OTK
Half Round Ottoman/Black Leather
373.00
Half Round Ottoman/White Leather
373.00
OCA
T-Vac/Translucent/Chrome
267.00
OTL
OCH
Madrid Chair/Black Leather
722.00
CCB
Circle Ottoman/Black Leather
580.00
BCW
Madrid Chair/White Leather
722.00
CCW
Circle Ottoman/White Leather
580.00
CCZ
Circle Ottoman/Black/White Leather
580.00
CCE
LABREA
Ice Chair/Transparent
197.00
La Brea Swivel Chair/Charcoal Grey Fabric
396.00
GROUP SEATING
RSTDIN
Rustique Chair with arms/Gunmetal
Duet Chair/Black/Chrome
63.00
CS8
Berlin Chair/Black/White
104.00
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
140.00
DUET
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
CUSTOM FURNITURE
ASIS NYC 2015
(page 2 of 4)
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CODE
QTY ITEM (DESCRIPTION)
PRICE
CODE
CS9
Berlin Chair/Red/White
104.00
E1C
SC4
Jetson Chair/Black
180.00
CDYTB
SC1
New York Chair/Onyx/Maple Back
171.00
Christopher Chair/White Vinyl/Chrome
102.00
Panton Side Chair/White
171.00 CUBTBL
SC9
SC10
Razor Chair/White
PRICE
COCKTAIL AND END TABLES (CONTINUED)
GROUP SEATING (CONTINUED)
XCHR
QTY ITEM (DESCRIPTION)
Geo End Table/Chrome
224.00
Candy Table/White/Black Top
193.00
E1W
Sydney End Table/White
245.00
E1Y
Sydney End Table/Black
245.00
Edge LED Cube Table/Plexi Top/White Plastic
185.00
79.00 CONFERENCE TABLES
CH002
Wendy Chair/Clear Acrylic
114.00
CG1
Manhatten Conference Table/Black
276.00
SCF
Fusion Chair/Black/White
132.00
CF2
Geo Rectangle Conference Table/Black
373.00
SCC
Fusion Chair/Clear/White
132.00
CE2
Geo Rectangle Conference Table/Chrome
387.00
SCE
Fusion Chair/Red/White
132.00 OCT6W
Nova Oval Table/6’ White
510.00
SCD
Fusion Chair/Green/White
132.00
CE1
Geo Square Rounded Conference Table
267.00
SC8
Flex Chair with Wheels
154.00
CF1
Geo Square Rounded Conference Table/Black
255.00
SC3
Brewer Chair/Onyx/Black
161.00
CB2
Conference Table/6’ Graphite Nebula
417.00
XC3
Luxor Guest Chair/Black Leather
335.00 MERLIN
Merlin Multi Use Table/Gray Laminate/Black
332.00
XC6
Altura Guest Chair//Black Crepe
299.00
WD3
Work Table/White Laminate
319.00
CO4
Iso Mesh Chair/Black
284.00
CB3
Conference Table/8’ Graphite Nebula
506.00
COCKTAIL AND END TABLES
CD2
Conference Table/6’ Grey Nebula
417.00
COLI
Oliver Cocktail Table
231.00
CD3
Conference Table/8’ Grey Nebula
506.00
C1E
Silverado Cocktail Table
254.00
CC6
Conference Table/6’ Rectangle/Mahogany
387.00
C1D
Soho Cocktail Table/Chocolate Top
361.00
CC7
Conference Table/8’ Rectangle/Mahogany
477.00
C1K
Inspiration Cocktail Table
290.00
CC8
Conference Table/10’ Rectangle/Mahogany.
758.00
C1F
Geo Rectangle Cocktail Table/Black
231.00 CT06GR
6’ Granite Conference Table
301.00
C1C
Geo Rectangle Cocktail Table/Chrome
239.00 C508GR
8’ Granite Conference Table
366.00
C1W
Sydney Cocktail Table/White
272.00 CT10GR
10’ Granite Conference Table
550.00
C1Y
Sydney Cocktail Table/Black
272.00
CC5
Conference Table/42” Round Mahogany
342.00
TMBTBL
Timber Table/Wood
166.00
CB1
Conference Table/42” Round/Graphite
342.00
NEMSAC
Mosaic Tables/Set of 3
281.00 CONF42
Table/White Laminate
370.00
ETBL
E Table/Wood
172.00 EXECUTIVE CHAIRS
AURA
Aura Round Table/White Metal
140.00 PROEXE
EOLI
Oliver End Table
212.00
Pro Executive Chair/White Classic Vinyl
358.00
XC2
Luxor Executive Chair/Black Leather
364.00
Luxor Executive/High Back/Black Leather
387.00
E1E
Silverado End Table
239.00
XC1
E1D
Soho End Table/Chocolate Top
326.00
XC5
Altura Executive Chair/Mid Back/Black Crepe
328.00
E1K
Inspiration End Table
277.00
XC4
Altura/Executive Chair/High Back/Black
357.00
217.00
OTO
Perth Chair/High Back/Black
422.00
E1F
Geo End Table/Black
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
CUSTOM FURNITURE
ASIS NYC 2015
(page 3 of 4)
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CODE
QTY ITEM (DESCRIPTION)
PRICE
COMMUNAL BAR, CAFÉ AND COCKTAIL TABLES
CODE
QTY
ITEM (DESCRIPTION)
PRICE
BAR TABLES (CONTINUED)
G30BMS
Bar Table/Maple Top
609.00
V TC
Brushed Blue Bar Table/Black Base
224.00
G30BMW
Bar Table/Maple Top/w Grommet Holes
609.00
V TP
Maple Bar Table/Black Base
233.00
G30BWS
Bar Table.White Top
609.00
V TN
Graphite Nebula Bar Table/Black Base
233.00
G30BWW
Bar Table/White Top/w Grommet Holes
609.00
VTW
White Laminate Bar Table/Black Base
255.00
G30DMS
Café Table/Maple Top
490.00
WTK
Maple Bar Table/Tulip Base
284.00
G30DMW
Café Table/Maple Top/w Grommet Holes
490.00
W TJ
Graphite Nebula Bar Table/Tulip Base
284.00
G30DWS
Café Table/White Top
490.00
30MHTB
Mahogany Bar Table/Tulip Base
312.00
G30DWW
Café Table/White Top/w Grommet Holes
490.00
G30CMS
Cocktail Table/Maple Top
325.00
WTS
Silver Textured Bar Table/Tulip Base
365.00
G30CMW
Cocktail Table/Maple Top/w Grommet Holes
325.00
WTB
Brushed Red Bar Table/Tulip Base
284.00
G30CWS
Cocktail Table/White Top
325.00
WTC
Brushed Blue Bar Table/Tulip Base
284.00
G30CWW
Cocktail Table/White Top/w Grommet Holes
325.00
WTP
Maple Bar Table//Tulip Base
312.00
WTN
Graphite Nebula Bar Table/Tulip Base
312.00
Rustique Barstool/Gunmetal
127.00
WTW
White Laminate Bar Table/Tulip Base
422.00
BS001
Shark Swivel Barstool/White Plastic
299.00
BS002
Zoey Swivel Barstool/White Vinyl
271.00
ZTK
Café Table/Maple
195.00
BS003
Zoey Swivel Barstool/Black Vinyl
271.00
ZTJ
Café Table//Graphite Nebula
195.00
Lift Barstool/Red Vinyl
204.00
BARSTOOLS
RSTSTL
ROLLRD
ROLLGY
Lift Barstool/Gray Vinyl
204.00
ROLLWH
Lift Barstool/White Vinyl
204.00
ROLLBL
Lift Barstool/Black Vinyl
204.00
CAFÉ TABLES
30MHSC
Café Table/Mahogany/30” Round
268.00
ZTG
Café Table/Silver Textured Top
217.00
ZTB
Café Table/Brushed Red
216.00
ZTC
Café Table/Brushed Blue
195.00
ZTP
Café Table/36” Top/Maple
216.00
ZTN
Café Table/36” Top/Graphite Nebula
216.00
BSN
Jetson Barstool/Black
257.00
BCE
Ice Barstool/Transparent/Chrome
212.00
BSS
Banana Barstool/Black
229.00
ZTQ
Café Table/36” Round/White Laminate
274.00
BST
Banana Barstool/White
229.00
XTK
Café Table/Maple/Tulip Base
267.00
Café Table/Graphite Nebula/Tulip Base
267.00
Café Table/Mahogany/Tulip Base
290.00
BSL
Gin Barstool/Maple
181.00
XTJ
BSC
Oslo Barstool/White
239.00
30MHTC
BSD
Oslo Barstool/Blue
239.00
XTS
Café Table/Silver Textured Top
345.00
XTB
Café Table/Brushed Red/Tulip Base
267.00
BAR TABLES
V TK
Maple Bar Table/Black Base
224.00
XTC
Café Table/Brushed Blue/Tulip Base
267.00
V TJ
Graphite Nebula Bar Table/Black Base
224.00
XTP
Café Table/36” Top/Maple/Tulip Base
290.00
Mahogany Bar Table/Black Base
280.00
XTN
Café Table/Graphite Nebula/Tulip Base
290.00
VTG
Silver Textured Bar Table/Black Base
237.00
XTR
Café Table//White Laminate Top/Tulip Base
345.00
V TB
Brushed Red Bar Table/Black Base
224.00
30MHSB
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
CUSTOM FURNITURE
ASIS NYC 2015
(page 4 of 4)
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CODE
QTY ITEM (DESCRIPTION)
PRICE
WD3
QTY ITEM (DESCRIPTION)
PRICE
DESKS/CREDENZAS AND FILES (CONTINUED)
TRAINING ROOM
MERLIN
CODE
Merlin Multi Use Table/Gray Laminate/Black
332.00
Work Table/White Laminate/White
319.00
BOOKCASES AND PRODUCT DISPLAYS
CR6
Credenza/Mahogany
521.00
CR7
Credenza/Graphite
491.00
VF4
Vertical File/4 Drawer
245.00
VF2
Vertical File/2 Drawer
180.00
L26
Lateral File/Mahogany
395.00
L27
Lateral File/Graphite
374.00
PMB36
Plastic Pedestal/Black
371.00
PMB42
Plastic Pedestal/Black
437.00
Locking Door Pedestal/Black
426.00
FRIDGES
PDL36W
Powered Locking Pedestal/White
460.00
R1R
Refrigerator/White/20” x 30” x 65”/14.0 cubic
782.00
PDL42W
Powered Locking Pedestal/White
550.00
R1Q
Refrigerator/White/20” x 22” x 33”/4.0 cubic
261.00
BC6
Bookcase/Mahogany
320.00
BC7
Bookcase/Graphite
312.00
PDL36B
Powered Locking Pedestal/Black
460.00
PDL42B
Powered Locking Pedestal/Black
550.00
ET2
Etagere/Black
320.00
ET1
Etagere/Pewter
320.00
PDL
UTILITY CHAIRS
MOBILE TABLET STANDS AND ACCESSORIES
TBBCHR
Brochure Holder/8.625”x1.1”x11.325”
60.00
TBSHLF
Charging Shelf/14.85”x7.17”x1”
60.00
TBPNTR
Wireless Printer Holder/3.3”x1.9”x5.28”
60.00
TBSTDW
Mobile Tablet Stand/White/14”x13”x44.5”
193.00
TBSTND
Mobile Tablet Stand/Black/14”x13”x44.5”
193.00
LAMPS AND LIGHTED PRODUCTS
SY1
Altura Task Chair/Black Crepe
186.00
DF1
Altura Drafting Stool/Black Crepe
277.00
DESKS/CREDENZAS AND FILES
JD6
Executive Desk/Mahogany
521.00
JD7
Executive Desk/Graphite
499.00
LA15
Mason Floor Lamp/Brushed Silver
205.00
LA14
Mason Table Lamp/Brushed Silver
139.00
CUBL20
Edge Lighted Cube Ottoman/White Plastic
185.00
CUBTBL
Edge LED Cube Table/White Plastic
185.00
BARS
BR1
Martini Bar
1295.00
BRC
Circle Martini Bar
3728.00
Add 30% to orders not received by the discount deadline date.
Orders must be received two (2) weeks prior to show opening to be guaranteed. Floor orders limited to availability.
A delivery fee of $50.00 will be added to each order.
Discount Deadline: March 27, 2015 (Received By). Discount price applies only to orders that
are accompanied by payment and are received by discount deadline. Standard price applies to
orders received after the deadline. Items cancelled after move-in begins will be charged at
100% of the published price. Absolutely no credits will be issued after show closing.
Custom Furniture Total
Add 30% after 3/27/15
8.875% Tax
Standing on rental furniture is prohibited. Arata Expositions, Inc. cannot be responsible
for injuries or falls caused by improper use. All materials are on a rental basis and remain
the property of Arata Expositions, Inc. The exhibiting company is responsible for these
items and for their condition at close of show.
Delivery Fee
Total
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
50.00
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
RENTAL BOOTHS
ASIS NYC 2015
(page 1 of 4)
2,375.00
3,010.00
Discount Deadline: March 27, 2015 (Received By). Discount price applies only to orders that are accompanied by payment and are received by
discount deadline.
Please add 8.875% tax. Orders received after this date will be assessed an additional 50% charge. Cash, company check, wire transfer and/or credit cards
accepted. Items cancelled two weeks prior to move-in will be charged at 50% of the original price. No refunds will be made on custom accessories.
ORDER EARLY
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
RENTAL BOOTHS
ASIS NYC 2015
(page 2 of 4)
5,650.00
6,475.00
Discount Deadline: March 27, 2015 (Received By). Discount price applies only to orders that are accompanied by payment and are received by
discount deadline.
Please add 8.875% tax. Orders received after this date will be assessed an additional 50% charge. Cash, company check, wire transfer and/or credit cards
accepted. Items cancelled two weeks prior to move-in will be charged at 50% of the original price. No refunds will be made on custom accessories.
ORDER EARLY
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
RENTAL BOOTHS
ASIS NYC 2015
(page 3 of 4)
9,825.00
10,650.00
Discount Deadline: March 27, 2015 (Received By). Discount price applies only to orders that are accompanied by payment and are received by
discount deadline.
Please add 8.875% tax. Orders received after this date will be assessed an additional 50% charge. Cash, company check, wire transfer and/or credit cards
accepted. Items cancelled two weeks prior to move-in will be charged at 50% of the original price. No refunds will be made on custom accessories.
ORDER EARLY
RENTAL BOOTHS
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
ASIS NYC 2015
(page 4 of 4)
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CUSTOM RENTAL PACKAGES
Please Select Rental Booth Package:
Package A
Package B
Package C
Package D
Package E
Package F
Select Standard Carpet Color:
Black
Grey
Burgundy
Blue
Purple
Red
Teal
Header Copy = BLACK BOLD LETTERS
Hunter Green
Select Panel Color:
Black
White
Please contact us for additional information and pricing on:
Color Changes
Logos
Velcro Panels
Custom Designs
Custom Graphics
Other: _____________________________________________________________________________
RENTAL BOOTH PACKAGE ACCESSORIES
Add the following accessories to my Custom Rental Booth Package:
Credenza
18”d x 36”w x 42”h
$280.00 each
Pedestal
18”d x18”w x 42”h
$245.00 each
Shelves
12” x 36”
$44.00 each
Clip-On Lights**
Qty ____ $________
Qty ____ $________
Qty ____ $________
Qty ____ $________
(total)
(total)
(total)
Discount Deadline: March 27, 2015 (Received By). Discount price applies only to orders that
are accompanied by payment and are received by discount deadline. Add 50% to orders
received after the deadline. Items cancelled after move-in begins will be charged at 100% of
the published price. Absolutely no credits will be issued after show closing.
$28.00 each
(total)
Rental Package Total
Accessories Total
50% after 3/27/15
**Electrical requirements: Package rental price does not include electrical hook-up or
labor to install clip-on-lights. Please order your electrical outlet for the rental exhibit and
any other electrical requirements (including labor) directly from the electrical contractor.
The electrical order form is included in this service manual.
8.875% Tax
Total
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
DISPLAY CASES
ASIS NYC 2015
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
FULL VIEW DISPLAY CASE
Qty.
Description
Discount Price
Standard Price
Extended Price
6’ Full View (18”d x 70”l x 38”h)
$770.00
$1001.00
$
5’ Full View (18”d x 60”l x 38”h)
$770.00
$1001.00
$
4’ Full View (18”d x 48”l x 38”h)
$770.00
$1001.00
$
HALF VIEW DISPLAY CASE
Qty.
Description
Discount Price
Standard Price
Extended Price
6’ Half View (18”d x 70”l x 38”h)
$770.00
$1001.00
$
5’ Half View (18”d x 60”l x 38”h)
$770.00
$1001.00
$
4’ Half View (18”d x 48”l x 38”h)
$770.00
$1001.00
$
QUARTER VIEW DISPLAY CASE
Qty.
Description
Discount Price
Standard Price
Extended Price
6’ Quarter View (18”d x 70”l x 38”h)
$770.00
$1001.00
$
5’ Quarter View (18”d x 60”l x 38”h)
$770.00
$1001.00
$
4’ Quarter View (18”d x 48”l x 38”h)
$770.00
$1001.00
$
CORNER DISPLAY CASE
Qty.
Description
5’ Corner (18”d x 48.5”l x 38”h)
Discount Price
Standard Price
$770.00
$1001.00
Extended Price
$
VERTICAL DISPLAY CASE
Qty.
Description
7’ Vertical (20”d x 20”l x 79”h)
Discount Price
Standard Price
$813.00
$1056.90
Discount Deadline: March 27, 2015 (Received By). Discount price applies only to orders that
are accompanied by payment and are received by discount deadline. Standard price applies to
orders received after the deadline. Items cancelled after move-in begins will be charged at
100% of the published price. Absolutely no credits will be issued after show closing.
Display Case Total
Standing on rental furniture is prohibited. Arata Expositions, Inc. cannot be responsible
for injuries or falls caused by improper use.
Total
8.875% Tax
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
Extended Price
$
SPECIAL SIGNS
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
ASIS NYC 2015
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CUSTOM SIGNS/SERVICES
This order for custom signs should accompany a printed version of each sign requested including exact copy, dimensions,
position (horizontal or vertical) and easel back if desired.
DIGITAL SHOWCARD SIGNS
FILE PREPARATION
(10 words or less)
Qty.
Size
Discount
Price
Extended Price
7” x 11”
$51.60
$
7” x 44”
$57.60
$
11” x 14”
$66.00
$
14” x 22”
$75.60
$
22” x 28”
$97.20
$
28” x 44”
$147.60
$
40” x 60”
Quoted
$
$9.60
$
Easel back
FILE TYPES
Digital files (logos, photos, finished layouts, etc.) should be saved or exported from your design application to PDF, EPS, or TIFF with a minimum resolution of 300dpi at 50% of the final desired production size. The higher the
resolution provided, the better the results. JPEG’s are less desirable, but
can be accepted if the resolution is 300 dpi or higher. Placed images are to
be embedded rather than linked. If files are linked, be sure to send along
the linked files.
Do not submit InDesign files (.indd), Word (.doc), PowerPoint (ppt.), and GIF
files, or any file formatted for or taken from a website. Web graphics are not
suited for large format printing. This is a very common error and should be
avoided.
FONTS
All fonts should be converted to outlines or paths. Send font files if there is
an anticipation of any changes so additions can be made to the provided art.
There will be an additional charge to prices listed for sign design labor or
necessary labor to prepare logos for reproduction.
PROOFING
A clean hardcopy proof and a PDF proof should be sent along with the print
files for reference. Files provided without proofs will be printed exactly as
provided. Any re-prints necessary due to proofs not being provided are
done at additional cost to the client.
FTP INSTRUCTIONS
Using Internet Explorer or FTP Client:



Discount Deadline: March 27, 2015 (Received By). Discount price
applies only to orders that are accompanied by payment and are received
by discount deadline. An additional 100% of the published prices will be
applied to all orders received after the deadline. Cancelled orders will
be charged at 100% of the published price. Absolutely no credits will be
issued after show closing.
Type ftp://ftp.aratafiles.com
User: [email protected]
Password: [email protected]
Please do not try to drag and drop a folder. Due to permissions you are only
allowed to upload files. You may drag and drop multiple files at once but NO
FOLDERS.
Special Signs Total
Add 100% after 3/27/15
Make sure your exhibiting company and show name are used to label the file.
8.875% Tax
Total
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
STANDARD SIGN REQUEST FORM
ASIS NYC 2015
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
STANDARD BOOTH EQUIPMENT
Standard Booth Equipment with 8' high
draped background and 3' high side rail, as
shown in illustration, will be provided without
charge. Equipment consists of aluminum
frames supported by case metal bases plus
drapery.
STANDARD BOOTH EQUIPMENT/SIGN
DOES NOT APPLY TO ISLANDS
A standard Company I.D. sign measuring 7" x 44" will be supplied if desired. Please print copy as
you wish it to read in space provided below.
44”
7”
COMPANY NAME
We
BOOTH No.
will/
will not require Company I.D. sign.
NOTE: This form must be completed and returned before March 27, 2015.
Any forms received after this date will result in a $5.00 charge for each I.D. sign ordered.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
FLORAL
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
ASIS NYC 2015
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CUSTOM FLORAL SERVICES
Qty.
Description
Discount Price
Standard Price
Extended Price
Fresh Floral Arrangement (12” - 14” high)
$76.00
$98.80
$
Fresh Floral Arrangement (15” - 18” high)
Exotic Floral Arrangement (14” high)
$88.00
$93.00
$114.40
$120.90
$
Exotic Floral Arrangement (24” high)
$109.00
$141.70
$
$
RENTAL GREENS & FLOWERING PLANTS
Potted Mums - White
$34.00
$44.20
$
Potted Mums - Lavender
$34.00
$44.20
$
Potted Mums - Yellow
$34.00
$44.20
$
Azaleas - White
$39.60
$51.48
$
Azaleas - Pink
Azaleas - Red
$39.60
$39.60
$51.48
$51.48
$
Green Table Plant
$35.50
$46.15
$
Large Fern
$43.00
$55.90
$
3’ Green Plant
$45.00
$58.50
$
4’ Green Plant
$58.50
$76.05
$
5’ Green Plant
$69.50
$84.50
$
6’ Green Plant
$81.50
$105.95
$
8’ Green Plant
$99.00
$128.70
$
No credit will be issued on plants ordered and placed, even though not
used. The above prices are on a rental basis and remain the property of
Arata Expositions. Listed charges include delivery to booth, rental for
duration of show and removal. Damaged or stolen plants will be the
exhibitor's responsibility and will be charged at retail value.
$
Floral Total
8.875% Tax
Total
Discount Deadline: March 27, 2015 (Received By). Discount price applies
only to orders that are accompanied by payment and are received by
discount deadline. Standard price applies to orders received after the
deadline. Items cancelled after move-in begins will be charged at 100% of
the published price. Absolutely no credits will be issued after show closing .
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
LABOR REGULATIONS
ASIS NYC 2015
LABOR/UNION REGULATIONS
We have provided the following information to acquaint you with specific guidelines for labor. Trade shows, conventions and
special events in this vicinity are governed by local union contracts. Please review this information in order to better understand the applicable union jurisdictions. If you have any questions once you have read this, please address them directly to
Arata Expositions, Inc.
GENERAL INFORMATION
All necessary union labor is available to the exhibitor on advance order by use of the forms provided in this kit. Union labor is also
available at the Exhibitor Service Center during installation, show hours and dismantle.
INSTALLATION AND DISMANTLE LABOR
Exhibitors have specified rights. For example, they are permitted to arrange their own manufactured products for display and
related sales literature within their booth for as long as necessary.
Full-time employees of the exhibiting company may set their exhibit provided the booth is 100 square feet or less provided the
booth can be set in 1/2 hour or less without the use of tools. Exhibitors can unpack and repack their own products in cartons, not
crates. Exhibitors can do technical work on their own machines such as balancing, programming, etc. If full-time company personnel are utilized to set an exhibit, they must carry positive identification, such as medical ID card or payroll stub. You may not utilize
workers hired from a non-union agency or company. Any labor services that may be required beyond what your full-time employees can provide must be rendered by union labor. Your labor requirements can be ordered on the enclosed Display Labor Order
Form.
FREIGHT HANDLING
Arata Expositions, Inc. will be responsible for the loading and unloading of all trucks, trailers, common and contract carriers as well
as the handling of empty crates and the operation of handling equipment. Exhibitors may “hand carry” or use nothing larger than a
two-wheeled baggage cart (rubber or plastic wheels only) to move items from POV’s (privately owned vehicles). Exhibitors may
move a “pop-up” display, equal or less than 10’ in length if capable of being carried by hand, by one full time employee of the exhibiting company. No motorized or hydraulic equipment is permitted. Only full-time employees of the exhibiting company will be allowed to unload items from a POV.
SAFETY
Standing on chairs, tables or other rental furniture is prohibited. This furniture is not engineered to support your standing
weight. Arata Expositions cannot be responsible for injuries or falls caused by the improper use of this furniture. If assistance
is required in the installation or dismantle of your booth, please order labor on the Display Labor Order Form and the necessary
ladders and tools will be provided.
GRATUITIES
Arata Expositions requests that exhibitors do not tip our employees. Do not give coffee breaks other than mid-morning and mid
-afternoon when union employees have a fifteen minute paid break. Any attempts to solicit a gratuity by an employee for any
service should be reported immediately to an Arata supervisor. Employees of Arata are paid at an excellent wage scale denoting a professional status, and we feel that tipping is not necessary. This applies to all Arata employees.
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
MECHANICAL LIFTS
ASIS NYC 2015
OPERATION OF ALL MECHANICAL LIFTS
ALL MECHANICAL EQUIPMENT ON THE TRADE SHOW FLOOR AND DOCK AREAS MUST
BE UNDER THE CARE, CUSTODY, AND CONTROL OF ARATA EXPOSITIONS, INC. THIS
INCLUDES FORKLIFTS, PALLET JACKS, GENIE LIFTS, ETC., AS WELL AS ANY OTHER
MECHANICAL EQUIPMENT.

The operation or use of all motorized or mechanical lifting equipment for installation of booth
structures or signs is not permitted by exhibitors or their designated contractors.

The operation or use of all motorized or mechanical material handling equipment is not
permitted by exhibitors or their designated contractors. This includes genie lifts, mechanical
scooters and carts.

Arata Expositions equipment is for use by Arata employees only. Please do not take it for your
use.
ALL LIFTS, SCOOTERS, PALLET JACKS, DOLLIES AND MANPOWER MUST BE SUPPLIED
BY ARATA EXPOSITIONS, INC.
Customer acknowledges that the show site and surrounding areas are active work zones.
Customer, its agents, employees and representatives are present at their own risk.
Thank you for your cooperation.
DISPLAY LABOR
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
ASIS NYC 2015
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
ADVANCE RATES APPLIES TO ORDERS RECEIVED PRIOR TO MARCH 27, 2015
RATES: (ONE HOUR MINIMUM PER MAN)
ADVANCE RATE
STANDARD RATE
STRAIGHT TIME: Mon - Fri (first 8 hours of the workers shift regardless of the time of
day)
$179.75 PER MAN PER HOUR
$233.68 PER MAN PER HOUR
OVERTIME: Mon - Fri (after first 8 hours of the workers shift regardless of the time of
day) and all day Saturday
$269.65 PER MAN PER HOUR
$350.55 PER MAN PER HOUR
DOUBLE TIME: Sunday & Holidays
$359.50 PER MAN PER HOUR
$467.35 PER MAN PER HOUR
INSTALLATION OF DISPLAY:
DATE
TIME
Starting time can be guaranteed only at the start of the working day. You will be charged a one hour
minimum labor fee (per person) if labor is not cancelled 24 hours prior to the requested start time.
NO. OF PEOPLE
APPROX. HOURS
TOTAL HOURS
TOTAL ESTIMATED
COST
HOURLY RATE
X
=
@$
=$
X
=
@$
=$
AEI Supervision (30%/$45.00)
Total Estimated Labor Costs
Request you to proceed, at earliest hour, to install our display without our supervision. AEI charge for this service is 30% of
your total bill ($45.00 minimum). IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE
PRESENT, YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM.
Request you to await our representative before installing our display. Time will commence upon assignment of men in
accordance with exhibitor’s instructions. Representative should check with labor dispatcher’s desk to obtain and return men
ordered. If exhibitor fails to pick up worker(s) at time ordered, a one hour per worker no-show charge will be applied.
Supervisor’s Name:
DISMANTLING OF DISPLAY:
DATE
TIME
Telephone Number:
Starting time can be guaranteed only at the start of the working day. You will be charged a one hour
minimum labor fee (per person) if labor is not cancelled 24 hours prior to the requested start time.
NO. OF PEOPLE
APPROX. HOURS
TOTAL HOURS
TOTAL ESTIMATED
COST
HOURLY RATE
X
=
@$
=$
X
=
@$
=$
AEI Supervision (30%/$45.00)
Total Estimated Labor Costs
Request you to proceed, at earliest hour, to dismantle our display without our supervision. AEI charge for this service is
30% of your total bill ($45.00 minimum). IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE
PRESENT, YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM.
Request you to await our representative before dismantling our display. Time will commence upon assignment of men in
accordance with exhibitor’s instructions. Representative should check with labor dispatcher’s desk to obtain and return men
ordered. If exhibitor fails to pick up worker(s) at time ordered, a one hour per worker no-show charge will be applied.
Supervisor’s Name:
Telephone Number:
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
AEI SUPERVISED LABOR
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
ASIS NYC 2015
This form must be completed by all exhibitors wishing to use AEI
supervised labor for the installation and dismantle of their exhibits.
INBOUND SHIPPING INFORMATION
Display will be shipped to: Warehouse ___ Showsite ___
Date Shipped ____________ Date to arrive ____________
Carrier _______________________ Shipped from: City/State _________________________________________________
Total number of: Crates _____ Cartons _____ Cases _____ Other (please specify) ______________________________
SET UP INFORMATION
Display Carpet: Shipped with exhibit: _____ Rented from AEI _____ Color ____________ Size _____________________
Electrical Placement: Electrical under carpet: ______
Drawing attached (required): ______
Drawing with exhibit _______
Special Electrical Instructions: ___________________________________________________________________________
Set up instructions: Attached: ______ Shipped with display: ______ Special tools/hardware: ________________________
Special set up or dismantle instructions: ___________________________________________________________________
Graphics: Shipped with display: ____ Shipped separately: ____ Carrier _________________ Date to arrive: __________
Special instructions for graphics: _________________________________________________________________________
OUTBOUND SHIPPING INFORMATION:
After dismantling, return/ship display to:
Carrier:
T3 Logistics
Van Line
Air Freight:
Common Carrier
Next Day
2nd Day
Deferred
If your designated carrier fails to pick up or refuses to accept your shipment
your freight will be shipped by one of the official show carriers. It is the
responsibility of the exhibitor to call your carrier of choice to schedule a pick
up time and date.
Emergency contact at show site:
Hotel:
Contact phone #:
Hotel phone #:
Arrival date:
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
FORKLIFT LABOR
ASIS NYC 2015
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
FORKLIFT & OPERATOR RATES per hour
Description
Straight
Time
OverTime
DoubleTime
5,000 lb. forklift & operator
$445.50
$662.90
$904.50
4 stage forklift & operator
$533.50
$764.80
$1008.50
Additional riggers per man
$179.75
$269.65
$359.50
Cage (per hour)
$74.00
$74.00
$74.00
Straight Time: 8:00am to 4:30pm Mon - Fri
Over-Time: 4:30pm to 8:00am Mon - Fri & all day Saturday &
Sunday
Double-Time: Holidays
Forklifts must be ordered for header or booth construction
exceeding 8’ in height.
The operation or use of all motorized or mechanical lifting
equipment, including genie lifts, for installation of booth
structures or signs is not permitted by exhibitors or their
designated contractors.
ALL LIFTS, SCOOTERS, PALLET JACKS, DOLLIES
AND MANPOWER MUST BE SUPPLIED AND OPERATED
BY ARATA EXPOSITIONS, INC.
FORKLIFT CREWS WILL CONSIST OF 3 WORKERS.
ORDER: (Equipment and crew)
We will need forklift crew(s) as indicated below and will have a representative on hand to supervise the work to be done. Our
representative will return the crew to the service desk upon completion of the work, check the work order and approve the
work by signing work ticket.
INSTALLATION REQUEST
Date
DISMANTLE REQUEST
Time
Date
Time
5,000 lb. forklift crew
with cage
5,000 lb. forklift crew
with cage
4 stage forklift crew
with cage
4 stage forklift crew
with cage
Forklift crew consists of 3 workers
Forklift times cannot be guaranteed. We will make every effort to meet specified request when possible. All rates are subject
to change if necessitated by increased labor and/or material costs. If exhibitor fails to pick up crew at time confirmed or order is
not cancelled 24 hours prior to start time, a one hour charge per crew, ”No Show Charge”, will be applicable.
FORKLIFT ORDERS RECEIVED AFTER MARCH 27, 2015 WILL BE ASSESSED A 30% SURCHARGE.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
HANGING SIGNS
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
ASIS NYC 2015
(page 1 of 2)
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
SNORKEL CREW & LABOR RATES per hour
Description
Straight
Time
OverTime
Double
Time
Snorkel and Crew
$769.50
$949.30
$1129.00
Additional Riggers
$179.75
$269.65
$359.50
Assembly Crew per man
$179.75
$269.65
$359.50
There is a 1 hour minimum each way. The time necessary
for workmen to get tools and report to the booth, have work
checked by the exhibitor and return with the exhibitor to sign
out will be included in the time charged to the work order.
Assembly of all hanging signs must be done by Arata
Expositions, Inc.
The hanging sign crew consists of a snorkel operator and rigger. Additional crew or
equipment will be used if AEI deems it necessary to safely install or remove the sign and
will charge accordingly. Assembly crew consists of 2 men.
The operation or use of all motorized or mechanical lifting
equipment for installation of booth structures or signs is not
permitted by exhibitors or their designated contractors.
Straight Time: 8:00am to 4:30pm Mon - Fri
Over-Time: 4:30pm to 8:00am Mon - Fri & all day Saturday &
Sunday
Double Time: Holidays
ALL LIFTS, SCOOTERS, PALLET JACKS, DOLLIES
AND MANPOWER MUST BE SUPPLIED BY ARATA
EXPOSITIONS, INC.
ORDER: (Equipment and crew)
We will need snorkel crew(s) as indicated below and will have a representative on hand to supervise the work to be done. Our
representative will return the crew to the service desk upon completion of the work, check the work order and approve the
work by signing work ticket.
INSTALLATION REQUEST
** Please note this is only a request, no dates or times
are guaranteed.
DISMANTLE REQUEST
** Please note this is only a request, no dates or times
are guaranteed.
Date
Date
Time
Time
Snorkel and Crew
Snorkel and Crew
(Indicate # of lifts required)
(Indicate # of lifts required)
Assembly Crew (for sign assembly) required
Assembly Crew (for sign dismantle)
(Indicate # of crews required
(Indicate # of crews required)
Overhead signs should be sent in a separate container to the advance warehouse no later than April 10, 2015 using
the enclosed hanging sign labels. If exhibitor fails to pick up crew at time confirmed, a one hour charge per crew, ”No Show
Charge”, will be applicable.
SNORKEL ORDERS RECEIVED AFTER MARCH 27, 2015 WILL BE ASSESSED A 30% SURCHARGE.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
HANGING SIGNS
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
ASIS NYC 2015
(page 2 of 2)
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
GENERAL INFORMATION
All hanging signs or overhead structures must be assembled and installed by Arata Expositions, Inc. Set up
instructions must be included with this form and inside the sign crate. Provide one copy of this form (completed) to your display
house, if desired. All hanging signs must conform to show management rules and regulations and facility limitations. Please
attach a photograph or rendering of your sign or overhead structure.
Type of Sign:
banner
Shape of Sign:
metal or wood
square
Size of Sign:
triangle
length
Weight of Sign:
Other (Specify)
rectangle
width
Other (Specify)
height
lbs.
Method of supervision _______AEI** ________ Exhibitor
________Display House
** Request you to proceed at earliest hour to install our sign without our supervision. AEI charge for this service is 25% of your
total rigging bill.
Representative's name: _________________________________________________________________________
HANGING INSTRUCTIONS
Booth #__________
Please complete the diagram indicating adjacent booth numbers
and requested placement for hanging sign. Do not include aisle width.
Number of feet from floor to top of sign: ft. (max 16')
Number of feet in from Booth #
:
ft.
Number of feet in from Booth #
:
ft.
Number of feet in from Booth #
:
ft.
Number of feet in from Booth #
:
ft.
Booth Size:

ft. x
Booth #__________
Booth #__________
Booth #__________
ft.
Due to variations in the convention center ceiling structure and the relation of exhibit areas to support beams,
sign locations may vary from original specifications. If additional rigging points are required, these will be
installed and the exhibitor will be charged for such.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
STRUCTURAL INTEGRITY
ASIS NYC 2015
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Country
Contact Name
Fax
STRUCTURAL INTEGRITY STATEMENT
THIS FORM MUST BE RETURNED FOR ALL SUSPENDED STRUCTURES
____________________________________, the contracted exhibitor at ASIS NYC 2015 and (if applicable)
____________________________________, the display house or builder for the aforementioned exhibitor, do hereby certify
and guarantee that the stress points for the hanging structure have been properly engineered and tested. We further certify
that the structure can be hung safely and has been constructed to meet all applicable regulations and safety measures.
We hereby release, indemnify and forever hold harmless ASIS, Jacob K. Javits Convention Center, Arata Expositions, Inc., and
its subsidiaries, their directors, officers, employees, representatives, agents and contractors from and against any and all liability, claims, damage, loss, fines or penalties arising from the installation, use or dismantling of this structure. All hang points
supporting in excess for 200lbs. may be verified (metered) on site at exhibitor’s expense.
Exhibiting Company: _________________________________________________ Booth Number: __________________
Authorized Signature: _________________________________________________________________________________
Printed Name: _______________________________________________________ Date: __________________________
Display House/Builder (if applicable): ____________________________________________________________________
Authorized Signature: _________________________________________________________________________________
Printed Name: ________________________________________________________________________________________
Email Address: ___________________________________________________ Phone Number: _____________________
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
EXHIBITOR APPOINTED CONTRATOR
ASIS NYC 2015
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
DEADLINE:
Tuesday, March 17, 2015
RETURN TO:
Arata Expositions, Inc.
15928 Tournament Drive
Gaithersburg, MD 20877
Fax: (301) 990-1717
If the exhibitor plans to utilize a firm other than the Official Service Contractor, the EXHIBITOR ONLY
must complete and send this form to Arata Expositions, Inc. to be received by the above deadline date. If
notification is not received by the deadline date, Arata Expositions, Inc. labor must be used for all work
and the Exhibitor Appointed Contractor will be permitted to supervise only.
In addition, a Certificate of Insurance, valid in the state of New York, must be provided with at least the
following limits: Comprehensive General Liability not less than $1,000,000 with respect to injuries to any
one person in one occurrence; $2,000,000 with respect to injuries to more than one person in any one
occurrence; and $500,000 with respect to damage to property; Workers’ Compensation Insurance,
including employee liability coverage, in a minimum amount not less than $1,000,000 of individual and/or
aggregate coverage, and naming Arata Expositions, Inc., ASIS International, and the Jacob K. Javits
Convention Center as additional insured.
The exposition floor, aisles, loading docks, service and storage areas will be under the control of the
Official Service Contractor. The Exhibitor Appointed Contractor must coordinate all his activities with
Arata Expositions, Inc. and abide by all rules and regulations of the show.
ARATA EXPOSITIONS, INC. WILL ONLY ACCEPT THIS FORM IF IT IS SIGNED BY AN AUTHORIZED EMPLOYEE OF
THE EXHIBITING COMPANY. NOTIFICATION FROM THE DISPLAY HOUSE WILL NOT BE ACCEPTED. PLEASE MAIL
OR FAX THIS FORM ALONG WITH YOUR CERTIFICATE OF INSURANCE TO ARATA EXPOSITIONS, INC. DO NOT
SEND CERTIFICATES OF INSURANCE OR THIS FORM TO SHOW MANAGEMENT.
Company Name
Exhibitor Contact (Please Print)
Booth Number
Exhibitor Authorized Signature
Email Address
Phone Number
Type of work being performed
“Non-Official Contractor/Display House
Email Address
Contact Name
Phone Number
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
SPOTTING FEE
ASIS NYC 2015
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
Exhibitors or agents with mobile or motorized equipment will require guidance to their respective booths. This guidance is
required and provided by Arata Expositions to prevent damage that may occur to exhibitors, the property of others, or when
necessary to move crates that may be in the aisles.
Exhibitors may drive their motorized equipment into and out of the exhibit areas or have Arata Expositions supply an operator
when available.
SPOTTING FEES ROUND TRIP CHARGES:
CALCULATE / REQUEST DATE & TIME:
Vehicle/Trailers below 25 feet……………………..….$420.00
Vehicle/Trailers above 25 feet…………………..Call for quote
Additional charges may apply if the use of additional
equipment or labor is required.
Date
Time
Size
Rate
Installation:
Dismantle:
SCHEDULING:
A representative from Arata Expositions, Inc. will contact you to schedule your vehicle spot.
FLOORING:
All flooring under vehicle must be covered. Carpeting can be rented on the Standard Carpet and Plush Carpet order forms. If
you choose to use your own flooring, we suggest that you ship the flooring to the advance warehouse and order labor through
Arata to install the flooring. In the event that flooring is not ordered through Arata or shipped in and installed prior to the assigned vehicle spot time, an additional labor charge will be applied for time to reposition the vehicle once the flooring is installed.
MATERIAL HANDLING:
Material handling charges will apply to any booth material within the vehicles/trailers. The materials will be removed from the
vehicles/trailers, weighed and written up as a show site shipment.
VEHICLE RULES:
Display vehicles must have battery cables disconnected; fuel tanks must be taped shut or have locking gas cap and may
contain no more than 1/4 tank of fuel or 10 gallons (whichever is less).
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
ACCESSIBLE STORAGE
ASIS NYC 2015
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
Accessible storage service is available at show site for exhibitors to easily access their product samples, giveaways, and literature during show days only. This service is not to be used for storing empty containers that are needed back right at show
close.
All arrangements for accessible storage must be made on-site at the Arata Service Center.
The charge for accessible storage consists of a daily storage fee, plus labor to place in and remove materials from storage and
to return the remaining materials at the end of the show.
SET UP FEE:
There is a one-time set-up fee of $100.00
STORAGE FEE:
Based upon square footage required for storage:
Up to 50 square feet ……………………..…$150.00 per day
51 to 100 square feet ……………………….$200.00 per day
101 to 200 square feet ……………………..$300.00 per day
201 square feet and over…………………...Quoted on-site
LABOR:
There is a 1/2 hour access trip charge (minimum) for each time something is placed into or removed from accessible storage.
The charge will be applied at the corresponding rate for the time it is accessed.
ACCESSIBLE STORAGE LABOR RATES
Worker per 1/2 hour
Access Trip (1/2 hour rate)
ST
OT
DT
$89.88
$134.83
$179.75
Straight time: 8:00am to 4:30pm Mon - Fri
Overtime: 4:30pm to 8:00am Mon - Fri, and all day Saturday
Double time: Sunday and Holidays
CART LOAD SERVICE
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
ASIS NYC 2015
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
CART LOAD SERVICES
Cart Load Service is a feature offered for Privately Operated Vehicles (“POVs”) only. POVs are limited to small passenger
vehicles such as cars, small mini vans or SUV’s. If you arrive with a truck, van, or trailer filled with exhibit material you will not
qualify for this service and will be required to utilize Arata Expositions material handling services.
Arata Expositions, Inc. is pleased to make available for hire, one (1) laborer with one (1) pushcart, for one (1) trip. Charges for
these services are $170.00 round trip.
This service is for those who have small hand carry items all of which must fit on a 3’ x 4’ push cart, in one trip only.
A cart load is eight (8) pieces or less, weighing less than 200 lbs. total. There is one cart load allowed per booth. Freight that
is too large or heavy will be charged material handling rates.
Your vehicle must load and unload from the dock area. Arata personnel will direct vehicles. The loading dock is for loading
and unloading only. No parking will be allowed on the loading dock. You must have two people per vehicle so that once the
POV is unloaded, it can be moved immediately from the dock area.
To take advantage of the cartload service, proceed to the Javits main entrance and look for cartload service signage.
No Arata equipment is allowed to be used by exhibitors.
Exhibitors are required to carry all risk floater insurance covering their products and exhibit materials against damage, loss and
other hazards. The coverage should start when the product and exhibit materials leave your place of business and end upon
the return to your facility after the show. This can be done by adding “riders” to your existing policies.
Cart load service will be available at the following times:
MOVE IN SCHEDULE
Tuesday,
April 21
8:00am - 4:30pm
MOVE OUT SCHEDULE
Thursday,
April 23
4:00pm - 8:00pm
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
MATERIAL HANDLING
ASIS NYC 2015
LIMITS OF LIABILITY
(page 1 of 2)
1. ACCEPTANCE OF TERMS:
It is understood that acceptance of the following terms and conditions will be
construed when any of the following conditions are met:
 The Exhibit Shipping Information & Material Handling Rate Schedule is signed; or
 Exhibitors materials are delivered to either the Arata Expositions, Inc. (hereafter referred to as “AEI”)
warehouse or show site for which AEI is the Official General Contractor for the event; or
 When an order for any rental equipment and/or labor is placed by the exhibitor with AEI
2. AEI’S RESPONSIBLITIES: The responsibility of AEI with respect to the goods stored hereunder shall be limited to
the exercise of ordinary care and diligence by its officers and employees in receiving, handling, keeping and delivering
the same. For purposes of this contract, AEI means their employees, officers, directors, agents, assigns, affiliated
companies, and related entities including, but not limited to, any subcontractors AEI may appoint. AEI shall not be
liable for loss or damage by natural elements, fire, heat, frost, damp, dust, moths, rust, leakage, deterioration, acts of
God, vandalism, theft, civil disturbance, power failure, acts of terrorism or war, labor disputes, lockouts or work
stoppages of any kind nor for other causes beyond AEI’s reasonable control.
3. AEI LIABILITY:
It is understood that AEI and its subcontractors are not insurers. The exhibitor is responsible for
obtaining the proper insurance to cover their property. AEI does not provide for full liability should loss or damage
occur. AEI’s liability shall be limited to the physical loss or damage to the specific article, which is lost or damaged. In
any case, the liability of AEI is limited to $.30 per pound per article, with a maximum of $50.00 per item, and a
maximum of $1,000 per shipment, whichever is less, as agreed upon damages and exclusive remedy. Provisions of
this paragraph shall apply if loss or damage, regardless of cause or origin, results directly or indirectly to property
through performance or nonperformance of obligations imposed by the offering of services to Exhibitors, or from
negligence, active or otherwise, by AEI, its subcontractors or employees. This applies while these goods are in AEI’s
warehouse, in vehicles for delivery or at show site. AEI shall not be liable to any extent whatsoever for any actual,
potential or assumed loss of profits or revenues, or for any collateral costs, which may result from any loss or damage
to an exhibitor’s material which make it impossible or impractical to exhibit same .
4. EXHIBITORS ARE URGED TO CARRY ALL-RISK INSURANCE COVERING YOUR MATERIALS
AGAINST DAMAGE, LOSS AND ALL OTHER HAZARDS FROM THE TIME SHIPMENTS ARE MADE
PRIOR TO THE SHOW UNTIL SHIPMENTS ARE RECEIVED BACK AFTER THE SHOW. THIS CAN
GENERALLY BE DONE BY ADDING “EXPOSITION FLOATERS” TO EXISTING INSURANCE
POLICIES. IT IS UNDERSTOOD THAT AEI IS NOT AN INSURER. THAT INSURANCE, IF ANY, SHALL
BE OBTAINED BY THE EXHIBITOR AND THE AMOUNTS PAYABLE BY AEI HEREUNDER ARE
BASED ON THE VALUE OF THE MATERIAL HANDLING SERVICES AND THE SCOPE OF AEI
LIABILITY AS SET FORTH ABOVE.
5. PACKAGING: AEI shall not be responsible for damage to uncrated material, material improperly packed, concealed
damage, pad wrapped or shrink-wrapped materials, glass breakage, or carpet in bags or poly. Additionally, AEI shall
not be responsible for crates and packaging that are unsuitable for handling, in poor condition, or have prior damage.
Crates and packaging should be designed to adequately protect contents for handling by forklifts and similar means .
6. INSURANCE CLAIMS: The exhibitor must report the damage or loss at the AEI service desk at show site and
complete our paperwork documenting the incident. Failure to complete the proper paperwork at show site will result in
the claim being waived. The exhibitor must submit any written claim for loss or damage within (30) days of the close of
the show on which the loss or damage occurred or the claim shall be considered waived. No suit or action shall be
brought against AEI more than one year after the cause of action accrues.
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
MATERIAL HANDLING
ASIS NYC 2015
LIMITS OF LIABILITY
(page 2 of 2)
7. INBOUND SHIPMENTS:
After the exhibit materials are placed in the booth, AEI will not be responsible for
condition, count or content. Please remember that there may be a lapse of time between the delivery of shipments to
the booth and the arrival of the exhibitor or exhibitor’s representative. AEI will not be responsible or liable for any loss,
damage, theft, or disappearance of exhibitor’s materials after same have been delivered to the exhibitor’s booth at
show site. We suggest exhibitors arrange for security services for their booth.
8. EQUIPMENT REQUIRING SPECIAL EQUIPMENT: Fourteen days advance notice must be provided to AEI by
the exhibitor in order to obtain special devices to properly load, place or reload equipment requiring such care. AEI will
not be liable for any damage incurred during the handling of equipment requiring special devices if this advance notice
has not been received by AEI.
9. EMPTY CONTAINER LABELS:
The exhibitor is responsible for affixing EMPTY labels (available at the AEI
service desk) to containers to be stored during the show. It is understood that these labels are used for empty storage
only and AEI assumes no responsibility or liability for loss or damage to contents while containers are in storage or for
mislabeled containers.
10. CLASSIFYING SHIPMENTS: AEI cannot be responsible for classifying shipments. After shipments are tendered
to a carrier for shipment, AEI cannot be responsible for delivery time or damage or loss to property.
11. OUTBOUND SHIPMENTS: All shipments received at the close of the show are subject to a final count. We will
count and ship pieces as we find the shipment when we remove them from the booth to load out. All Material Handling
Agreements submitted to AEI by the exhibitor will be checked at the time of pick up from the booth. Corrections will be
made where any discrepancies exist between the quantities of pieces listed by the exhibitor and the actual count of
such items in the booth at the time of pick up. AEI is not responsible for shipments left in booths by exhibitors. We
suggest exhibitors arrange for security services for their booth. PLEASE NOTE: Where an exhibitor indicates choice
of carrier for pickup, it is the exhibitor’s responsibility to arrange with such carrier for said pickup service. In order to
expedite removal of freight from the show site, AEI shall have the authority to change designated carriers, if such
carriers do not pick up on time or refuse to accept shipments. Exhibits not removed from the show on removal day
and on which we have no shipping information will be returned to our warehouse at an additional charge to await
disposition. AEI assumes no liability as a result of such rerouting or handling.
12. PAYMENT OF SERVICES: The exhibitor agrees, in the event of a dispute with AEI or its subcontractors relative to
any loss or damage to any of the exhibitor’s freight or equipment, that the exhibitor will not withhold payment in any
amount due to AEI for freight handling services or any other services provided by AEI or its subcontractors as an offset
against the amount of the alleged loss or damage. Instead, the exhibitor agrees to pay AEI prior to the close of the
show for all such charges and further agrees that any claim the exhibitor may have against AEI or its subcontractors
shall be pursued independently by the exhibitor as a complete, separate transaction to be resolved on its own merits.
13. JURISDICTION: This agreement shall be deemed to have been made in the State of Maryland, and that any and all
performance thereunder, or breach thereof, shall be interpreted, governed and construed pursuant to the laws of the
State of Maryland, and the parties to this agreement consent that the Circuit Court for Montgomery County, Maryland
shall be the sole forum where any cause of action arising under, or in any way related to, this agreement may be
instituted.
14. MISCELLANEOUS:
Exhibitor, as a material part of the consideration to AEI for material handling services,
waives and releases all claims against AEI, its employees, agents, officers and directors, with respect to all
matters for which AEI has disclaimed liability, pursuant to the provisions of this contract. The exhibitor
acknowledges that he or she has read this agreement, understands it and agrees to be bound by its terms, and
further agrees that it is the complete and exclusive agreement between the parties.
The invalidity or
enforceability of any provision hereof shall not affect, modify, or impair the validity and enforceability of all other
provisions herein.
TIPS FOR MATERIAL HANDLING
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
ASIS NYC 2015
HELPFUL HINTS
1.
Ship prepaid – collect shipments will not be accepted at either the warehouse or show site.
2.
If you ship by way of your own truck or car, it is important to have a delivery ticket prepared indicating the piece count and
weight. You are invoiced for material handling based on weight. If no information is available, the weight is estimated by the
unloading crew.
3.
Consolidate as many pieces as possible into one shipment to avoid being billed for several minimum shipments. To reduce
material handling costs, ship all of your exhibit materials in ONE shipment. Remember, there is a 200 pound minimum
charge per shipment. See the example below.
4.
Please be sure to obtain and complete an AEI Bill of Lading. Bills of Lading will be made available at the AEI service center
on the final show day. Please be sure to return your completed Bill of Lading and any additional outbound information
before you leave the show floor.
5.
Should you choose to use a carrier other than the official show carrier, please be certain to contact them with any
necessary pick-up information. AEI is not responsible for contacting outside carriers for pick-ups.
6.
BE SURE YOUR MATERIALS ARE INSURED from the time they leave your firm until they are returned after the
show. It is suggested that exhibitors arrange all risk coverage. This can be done by adding exposition floaters to
existing policies. Contact your insurance representative.
BE SURE YOUR LIABILITY AND PROPERTY
INSURANCE IS IN EFFECT DURING TRANSIT, STORAGE AND WHILE AT CONVENTION SITE.
THE EXPENSIVE WAY!
Date Received:
Actual Weight
Minimum Charge
$/100 Lbs.
Total Cost
4/10/15
80 Lbs.
200 Lbs. Min.
$132.00
$264.00
4/10/15
50 Lbs.
200 Lbs. Min.
$132.00
$264.00
4/10/15
70 Lbs.
200 Lbs. Min.
$132.00
$264.00
Material Handling
Charges
$792.00
200 Lbs. Total
THE COST-EFFECTIVE WAY!
Date Received:
Actual Weight
Minimum Charge
$/100 Lbs.
Total Cost
4/10/15
200 Lbs.
200 Lbs. Min.
$132.00
$264.00
Material Handling
Charges
$264.00
200 Lbs. Total
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
SHIPPING INFORMATION
ASIS NYC 2015
SHIPPING INFORMATION:
ADVANCE WAREHOUSE
Shipments should be PREPAID, addressed as follows:
TO:
FOR:
C/O:
C/O:
SHOWSITE
Shipments should be PREPAID addressed as follows:
(Name of exhibitor and booth number)
ASIS NYC 2015
arata expositions, inc.
Mo Trucking
21 Picone Blvd.
Farmingdale, NY 11735
TO:
FOR:
C/O:
C/O:
(Name of exhibitor and booth number)
ASIS NYC 2015
arata expositions, inc.
Jacob K. Javits Convention Center
Hall 1-B
655 West 34th Street
New York, NY 10001
To avoid confusion, remove all expired shipping labels before shipment.
Material Handling fees include receiving your material at our warehouse and/or show site, delivery to the booth, storage of
empty containers, return of outbound shipments to loading dock and reloading onto your carrier. All shipments must be
accompanied by certified weight tickets. Rates are based on straight time move in and move out. All weights are rounded off to
the next cwt and computed on a round-trip, per shipment basis.
Arata Expositions, Inc. will receive and hold all crated exhibits in storage up to thirty (30) days prior to the show set-up. ANY
UNCRATED OR PAD WRAPPED PIECES WILL NOT BE ACCEPTED IN ADVANCE STORAGE. All shipments consigned to
Arata Expositions, Inc. warehouse MUST BE DELIVERED no later than 4:00pm on Friday, April 10, 2015. Any material
received at the warehouse after this date and time will be subject to a late surcharge.
All shipments MUST BE PREPAID. No collect shipments will be accepted either at Arata Expositions, Inc. warehouse or the
facility. Under no circumstances should any shipment be consigned to the facility prior to move-in dates. The facility
will refuse and return all such shipments direct to consignee without notification.
Exhibitors may “hand carry” or use nothing larger than a two-wheel baggage cart (rubber or plastic wheels only). No motorized
or hydraulic equipment is permitted. Only full-time employees of the exhibiting company will be allowed to unload items from a
POV. Exhibitors may move a “pop-up” display (equal or less than 10’ in length) capable of being carried by hand by one
person.
TRUCK DOCKS ARE UNDER THE CONTROL OF THE OFFICIAL MATERIAL HANDLING CONTRACTOR, AND THIS IS
NECESSARY FOR THE TOTAL EFFICIENT MOVEMENT OF FREIGHT IN AND OUT. This control will be strictly
enforced. Any freight handled by AEI will be recorded on a freight receiving report and charged the rates reflected on
this form.
Be prepared for the outbound shipment. Know your destination and if you have a choice of carrier, be sure to contact them in
advance. If you prefer to use the official show carriers, service representatives will be available at the Arata Service Center to
assist you.
If your designated carrier fails to pick up or refuses to accept your shipment by your appointed move-out time, your
freight will be shipped by one of the official show carriers or material may be returned to our warehouse pending
advice from the exhibitor and they will be charged accordingly for this service. No liability will be assumed by Arata
Expositions, Inc. as a result of such rerouting and handling.
Arata Expositions, Inc. cannot be responsible for classifying shipments. After shipments are tendered to a common carrier for
shipment, Arata Expositions, Inc. cannot be responsible for delivery time or damage or loss to property.
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
MATERIAL HANDLING RATES
ASIS NYC 2015
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
RATES ARE BASED per CWT (with a 200 pound minimum)
WAREHOUSE SHIPMENTS: This rate includes receiving at Arata Expositions, Inc. WAREHOUSE, 30 days of storage prior to show,
delivery to the booth, storage of empty containers, return of outbound shipments to loading dock and reloading onto your carrier. Uncrated or
pad wrapped shipments will not be received at the warehouse. All shipments must be accompanied by certified weight tickets. Rates are
based on straight time move in and move out. All weights are rounded off to the next cwt and computed on a round-trip, per shipment basis.
Crated Shipment
132.00 per CWT
Special Handing Shipment
178.20 per CWT
SITE SHIPMENTS: This rate includes receiving at the EXHIBIT HALL on scheduled move in dates, delivery to the booth, storage of empty
containers, return of outbound shipments to loading dock and reloading onto your carrier. All shipments must be accompanied by certified
weight tickets. Rates are based on straight time move in and move out. All weights are rounded off to the next cwt and computed on a roundtrip, per shipment basis.
Crated Shipment
120.00 per CWT
Special Handling Shipment
162.00 per CWT
Uncrated/pad wrapped Shipment
180.00 per CWT
OVERTIME: is before 8:00am and after 4:30pm Monday-Friday and all day Saturday, Sunday and holidays. You will be charged a
overtime surcharge (in addition to the rates above) for each occurrence of the following:
Your shipment is received at our warehouse or show site on overtime.
Your shipment is moved into the convention facility on overtime due to scheduling conflicts beyond our control.
Your shipment is moved out of the convention facility on overtime due to scheduling conflicts beyond our control.
OVERTIME SURCHARGE:
Crated Shipment
63.50 per CWT
Special Handling Shipment
85.50 per CWT
Uncrated/pad wrapped Shipment
89.50 per CWT
LATE SHIPMENT SURCHARGE FOR SHIPMENTS RECEIVED IN WAREHOUSE AFTER APRIL 10, 2015
Crated Shipment
39.50 per CWT
Special Handling Shipment
53.50 per CWT
SMALL PACKAGE SHIPMENTS (FEDEX & UPS only): Direct shipments to the facility will be received at a rate of $45.00 per package.
Small package shipments are defined as envelopes or small cartons with a combined weight not to exceed 40 pounds that are received at
the same time, from the same carrier.
WEIGHT TICKET FEE: A $25.00 fee will be added to your invoice for each shipment received without certified weight tickets.
SPECIAL SERVICES: A cost quotation will be provided for local pickup and delivery service and for shipments requiring
specialized equipment and handling due to excessive weight, size or value.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
MATERIAL HANDLING CALCULATION
ASIS NYC 2015
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
WAREHOUSE SHIPMENT MATERIAL HANDLING RATE CALCULATOR
PRICE
PER
CWT
=
TOTAL
COST
ESTIMATE
x $132.00
=
$396.00
Warehouse Crated
x $132.00
=
Warehouse Special Handling
x $178.20
=
RATE CLASSIFICATION
Example: Warehouse Crated
WEIGHT
(ROUNDED UP TO NEXT 100LBS)
(200LBS MINIMUM)
CWT
250 lbs (300) Divided by 100 =
3
x
NOTE: Overtime and late arrival charges may be applicable. Overtime charges include warehouse shipments that are
moved to show site during overtime hours. Please refer to the Arata Expositions Material Handling Rate Schedule
form for surcharges.
SHOWSITE SHIPMENT MATERIAL HANDLING RATE CALCULATOR
WEIGHT
(ROUNDED UP TO NEXT 100LBS)
(200LBS MINIMUM)
PRICE
PER
CWT
=
TOTAL
COST
ESTIMATE
x $120.00
=
$360.00
Show Site Crated
x $120.00
=
Show Site Special Handling
x $162.00
=
Show Site Uncrated/Pad-Wrapped
x $180.00
=
RATE CLASSIFICATION
Example: Show Site Crated
CWT
250 lbs (300) Divided by 100 =
3
x
NOTE: Overtime arrival charges may be applicable. Please refer to the Arata Expositions, Inc. Material Handling
Rate Schedule form for surcharges.
DESCRIPTIONS OF RATE CLASSIFICATIONS
CRATED: Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional
handling required.
SPECIAL HANDLING: Material delivered by a carrier in such a manner that requires additional handling. Please refer to the
Special Handling Definitions outlined in the manual.
UNCRATED/PAD-WRAPPED: Material that is shipped loose or pad-wrapped, and/or unskidded machinery without proper
lifting bars or hooks.
Total Warehouse Shipments $
Total Show Site Shipments $
Material Handling Total $
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
SPECIAL HANDLING
ASIS NYC 2015
Special handling applies to shipments that are loaded by cubic space and/or packed in such a manner as to require additional
labor/handling, such as ground unloading/loading, constricted space unloading/loading, designated piece unloading/loading,
carpet/padding only shipments or stacked shipments. Also included are multiple shipments, alternate delivery locations, mixed
loads, and shipments without individual bills of lading. Shipments loaded in this manner require additional time, labor, or
equipment to unload, sort and deliver. All Federal Express, Airborne Express, DHL and UPS shipments require special
handling.
SPECIAL HANDLING DEFINITIONS
Ground Unloading/Loading:
Vehicles that are not dock height, preventing the use of loading docks, such as personal owned vehicles, U-hauls, vans, flat
bed trailers, double drop trailers, company vehicles with trailers that are not dock level, etc.
Stacked Shipments:
Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth. Stacked or
“cubed out” shipments, loose items placed on top of crates and/or pallets constitute special handling.
Constricted Space Unloading/Loading:
Trailer loaded “high and tight” shipments that are not easily accessible. Freight that is loaded to full capacity of trailer – top to
bottom, side to side. One example of this is freight that is loaded down one side of a trailer that must be by passed to reach the
targeted freight.
Designated Piece Unloading/Loading:
Drivers that require the loading crew to bring multiple pieces of freight to the rear of the trailer to select the next piece, having to
remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit.
Mixed Loads:
Shipments of mixed crated and uncrated goods, where the percentage of uncrated is minimal and does not warrant the full
uncrated rate for the shipment, but does require special handling.
Crated vs. Uncrated:
Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required. Such containers include crates, fiber cases, cartons, and properly packed skids. An uncrated shipment
is material that is shipped loose or pad-wrapped, and/or unskidded without proper lifting bars and hooks.
Multiple Shipments:
Shipments on a carrier that are intermingled, or delivered in such a manner that additional labor is needed to sort through and
separate the various shipments on a truck for delivery to a booth.
Alternate Delivery Location:
Shipments that are delivered by a carrier that requires all or partial delivery of the shipment to a different level in the same
building, or to other rooms in the same facility.
Carpet Only Shipments:
Shipments that consist of carpet and/or carpet padding only require special handling because of additional labor and or equipment to unload.
Improper Paperwork / No Documentation:
Shipments that arrive from a small package carrier (including among others, Federal Express, Airborne Express, DHL, and
UPS) without an individual Bill of Lading, requiring additional time, labor and equipment to process. Shipments received without
paperwork will be delivered without guarantee of piece count or condition. Shipments that arrive without machine printed documentation showing the weight of the shipment.
Improper Weight:
Shipments that come in and are re-weighed showing the documentation was incorrect with a lower weight than the actual
weight. These shipments get charged special handling plus a weight ticket charge.
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
FREIGHT ROUTING
ASIS NYC 2015
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
Please return this form by:
April 10, 2015
warehouse
INFORMATION ON INCOMING SHIPMENTS FOR THE SHOW
Origin of Shipment
Booth Number
Shipping Date
Carrier
Approximate Number of Containers
Approximate Arrival Date
Weight of Largest Container
Total Weight of Shipment

site)
To enable our tracing delayed shipments, please mail duplicate bill of lading to:
Arata Expositions, Inc., 15928 Tournament Drive, Gaithersburg, MD 20877, phone (301) 921-0800
COLLECT SHIPMENTS WILL NOT BE RECEIVED.

INSTRUCTIONS FOR OUTGOING SHIPMENTS AT CLOSE OF SHOW
Ship to
Company Name
Street Address
City
Carrier
Approximate Number of Containers
State
Zip
PREPAID
Collect
Approximate Weight of Shipment
Description
(FOR SPLIT SHIPMENTS, USE SPACE BELOW)
Ship to
Company Name
Street Address
City
Carrier
Total Number of Containers
State
Zip
PREPAID
Collect
Total Weight of Shipment
Description
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Country
Contact Name
Fax
With respect to the property referred to above, you are hereby authorized to pick up, deliver, store and ship and/or act as shipper’s agent in the handling of said
property by any other authorized carrier and to make all contracts in connection therewith and/or perform any additional services shown hereon or otherwise
necessary for reforwarding. THIS FORM DOES NOT REPLACE A BILL OF LADING. THE BILL OF LADING MUST BE COMPLETED ON SHOW SITE
AND RETURNED TO THE ARATA SERICE DESK PRIOR TO LEAVING THE SHOW.
AUTHORIZED SIGNATURE
Title
Date
BOOTH NO:
TO:
BOOTH NO:
TO:
HOLD FOR STORAGE
DELIVER PRIOR TO APRIL 10, 2015
EXHIBIT MATERIAL, DO NOT DELAY
HOLD FOR STORAGE
DELIVER PRIOR TO APRIL 10, 2015
EXHIBIT MATERIAL, DO NOT DELAY
NAME OF EXHIBITING COMPANY
ASIS NYC 2015
c/o arata expositions, inc.
c/o Mo Trucking
21 Picone Blvd.
Farmingdale, NY 11735
BOOTH NO:
TO:
FOR ADVANCE SHIPMENTS ONLY
ASIS NYC 2015
c/o arata expositions, inc.
c/o Mo Trucking
21 Picone Blvd.
Farmingdale, NY 11735
NAME OF EXHIBITING COMPANY
FOR ADVANCE SHIPMENTS ONLY
EXHIBIT MATERIAL, DO NOT DELAY
DELIVER PRIOR TO APRIL 10, 2015
DELIVER PRIOR TO APRIL 10, 2015
EXHIBIT MATERIAL, DO NOT DELAY
HOLD FOR STORAGE
HOLD FOR STORAGE
NAME OF EXHIBITING COMPANY
ASIS NYC 2015
c/o arata expositions, inc.
c/o Mo Trucking
21 Picone Blvd.
Farmingdale, NY 11735
BOOTH NO:
TO:
FOR ADVANCE SHIPMENTS ONLY
ASIS NYC 2015
c/o arata expositions, inc.
c/o Mo Trucking
21 Picone Blvd.
Farmingdale, NY 11735
NAME OF EXHIBITING COMPANY
FOR ADVANCE SHIPMENTS ONLY
BOOTH NO:
TO:
BOOTH NO:
TO:
EXHIBIT MATERIAL, DO NOT DELAY
EXHIBIT MATERIAL, DO NOT DELAY
ASIS NYC 2015
c/o arata expositions, inc.
c/o Jacob K. Javits Convention Center
Hall 1-B
655 West 34th Street
New York, NY 10001
NAME OF EXHIBITING COMPANY
FOR SHOW SITE SHIPMENTS ONLY
EXHIBIT MATERIAL, DO NOT DELAY
SHOW SITE DELIVERY
ASIS NYC 2015
c/o arata expositions, inc.
c/o Jacob K. Javits Convention Center
Hall 1-B
655 West 34th Street
New York, NY 10001
NAME OF EXHIBITING COMPANY
SHOW SITE DELIVERY
BOOTH NO:
TO:
BOOTH NO:
TO:
FOR SHOW SITE SHIPMENTS ONLY
SHOW SITE DELIVERY
ASIS NYC 2015
c/o arata expositions, inc.
c/o Jacob K. Javits Convention Center
Hall 1-B
655 West 34th Street
New York, NY 10001
NAME OF EXHIBITING COMPANY
FOR SHOW SITE SHIPMENTS ONLY
EXHIBIT MATERIAL, DO NOT DELAY
SHOW SITE DELIVERY
ASIS NYC 2015
c/o arata expositions, inc.
c/o Jacob K. Javits Convention Center
Hall 1-B
655 West 34th Street
New York, NY 10001
NAME OF EXHIBITING COMPANY
FOR SHOW SITE SHIPMENTS ONLY
Official Carrier For:
ASIS NYC 2015
Services Offered
Next Day
Second Day
Deferred (3-5 day)
International Services
Same Day / Expedite Services
Van Lines
Customs Brokerage
Warehousing
For rates and scheduling, please contact us at:
[email protected] or call 1-866-920-4228.
ASIS NYC 2015
T3 Logistics, LLC
OFFICIAL SHOW CARRIER
Quote / Shipping Request
Schedule your Quote/Pick Up using any of these options:
Phone # / Fax #
FAX: 1-410-799-0118
E-MAIL: [email protected]
CALL: 1-866-920-4228
Shipper Contact
E-mail
FROM
TO
Company:
Company:
Event Name:
Event Name:
Facility Name:
Facility Name:
Booth #:
Booth #:
Address:
Address:
City, St., Zip
City, St., Zip
Contact:
Contact:
Phone:
Pick Date:
/
/
Fax:
Phone:
Time:
Delivery Date:
Fax:
/
/
Time:
Special Instructions:
Description of Articles,
Special Marks and Exceptions
Pieces
Weight
(Subject to change)
Length x Width x Height
All Risk
Insurance
Crates
Cartons
Fiber Cases/Trunks
Skids (Please provide piece count per skid)
Carpet
Carpet Padding
TOTALS
Important Insurance Information
PLEASE READ NOW!
Minimum cargo liability agreed to be not more than $0.50/lb. or $50.00 whichever is greater, unless a higher amount
is declared and additional All Risk Insurance charges paid thereon. Contact T3 Logistics rep to discuss the benefits of
purchasing additional insurance.
Service Requested
Check One:
Next Day
Second Day
3-5 Day Deferred
Van Line Service
Other:
Request pre-printed address
Labels and shipping form
Schedule return shipment
Comments:
Order Forms Kit
ASIS NYC Chapter Trade Show
April (22-23) 2015
In order to service you better, please PRINT and use BLACK INK when filling out
your order forms. You will find included:
Javits Utilities Order Forms:
Advance Rate Deadline: April 7, 2015
Attention Notice, Service Order Payment, Floor Plan Layout, Lighting
Fixture Choices, Electrical/Video Equipment, Cleaning, Plumbing and
Telecommunications.
Centerplate:
Welcome Notice & Service Links, Catering Order Form
FedEx:
Welcome Notices & Services, Conference Rooms & Work Station Rental.
American Express Open:
Welcome Notices & Services, Applications, Office Location
SuperShuttle / Golden Touch Information:
Airport Transportation, website information, Discount information
Special Notice:
Shipping Freight information
Attention Exhibitors
Electrical Service Installation Notice
Preordering your services can save you time and money. Once
you’re onsite, please be sure to check in with the Javits
electrical foreman when you are ready for installation of your
electrical services. It’s a good idea to have a copy of your
Service Order form and proof of “sent confirmation” with you.
Most electrical foremen are located within the Exhibit Hall in the
front of the aisle near the restrooms. Information of location on
Crystal Palace and all Concourse Level electrical foremen is
available at the Service Center.
If you have questions or require assistance with installation, please call
Electrical Services
212 2162655
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001-1188
877.452.8487
www.javitscenter.com
2015sa
SERVICE ORDER(S) PAYMENT FORM
Required for Electrical, Cleaning, Plumbing, and Telecommunication Services
(No service will be provided without payment and completion of Section 1 & 2 and the return of this form
as well as a booth floor plan, where appropriate, and the order form for the specific service required.)
Customers who choose to pay by check or money order must also supply a valid credit card number. Credit Card charges are limited to $10,000 per
order/invoice. Any order exceeding $10,000 must be paid by company check. Any balance due during or at the end of the show and does not exceed
$10,000 will be billed directly to the credit card number. The Advance rate will only be valid and processed for orders with payment postmarked or
emailed 15 days prior to the show opening date. By your signature below, you acknowledge and agree to these terms and authorize JKJCC to bill
your credit card. Personal checks or checks drawn on foreign banks are not accepted. Failure to follow these instructions will result in a
delay in services.
Make checks payable to the JACOB K. JAVITS CONVENTION CENTER.
Please mail order forms with payment to:
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY10001-1188
OR Email COMPLETED & SIGNED Service Forms to: [email protected]
Show Name:
(15452) ASIS NYC Chapter Trade
Show Date(mm/yy): April'15
Show Booth:
Exhibiting Company Name:
Section 1 (Billing Information)
Billing Company Name:
Address:
City:
Zip Code:
State:
Phone:
Contact:
Fax:
Contact Signature:
Country
Section 2 (Billing Credit Card expiration date must be valid throughout the event listed above)
American Express
MasterCard
Visa
Card Number:
Diners Club
Expiration Date: ____________/____________
Month
Year
Card Holders Name (Print):
Card Holders (Signature):
Contact:
Date:
Phone:
Fax:
Section 3
Please check here if checks are included.
Email Address:
For faster ordering with a confirmation call toll-free 1.877.452.8487
or go to www.javitscenter.com
effective 1/1/2015
Floor Plan Distribution Only
Use for floor plans ONLY
NOTE: Submit a floor plan ONLY to the departments you have ordered services from.
All plans MUST include:
Show Name
Company Name
Booth Number or Location
Plumbing:
Electrical:
Email: [email protected]
Mail: Electrician c/o JKJCC
655 West 34th Street
New York, NY 10001-1188
Email: [email protected]
Mail: Plumber c/o JKJCC
655 West 34th Street
New York, NY 10001-1188
Telecommunication:
Email: [email protected]
Mail: Telecommunication Installer c/o JKJCC
655 West 34th Street
New York, NY 10001-1188
Important Notice:
*
No service will be provided without a Service Request Form AND a Credit Card on file.
Javits Center Floor Plan Layout
Please use this form or submit your own form.
Email this form along with your order forms to [email protected]
Check all that apply:
Show Name:
(15452) ASIS NYC Chapter Trade
Company Name:
Booth Number:
_____ Electrical ____Plumbing _____ Telecommunication
Show Dates:
April 2015
Jacob K. Javits Convention Center
The following illustrates the choices of lighting fixtures available
as listed on the Electrical Service Request Form.
E82 - 150 Watt Skanda Light
E32 - 120 Watt Clamp-on flood lamp (one bulb)
E33 - 120 Watt Gooseneck flood lamp (two bulbs)
E80 - 300 Watt Light Quartz
S85 - 1000 Watt Parcan Light
Jacob K. Javits Convention Center
Electrical Request Form
2015sa
Full Name Of Event
This Order Form and payment must be postmarked or emailed 15 days prior to show opening date to
qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
(15452) ASIS NYC Chapter Trade
Month/Year
___________________________________________________________________________
Company Name
Booth Number
___________________________________________________________________________
Event Contact
Email Address
___________________________________________________________________________
Phone Number
Fax Number
Item#
Description
April 2015
Advance Rate Deadline:
April 7, 2015
I ALSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD
SUBMITTED ON THE JKJCC PAYMENT POLICY FORM.
_____________________________________________________________________________________
SIGNATURE
DATE
Quantity
Advance Rate
Standard Rate
110 volt Electric Service Connections ( Lights, Computers & Small Appliances )
Amount
***Labor not included***
E25
E26
E27
Up to 500 watts
501 - 1000 watts
1001 - 1500 watts
$116.00
$191.50
$232.00
$170.00
$276.00
$336.50
E28
E29
add 25% for 24 hr. service ( use only with above outlets )
Multi Box - 4 Outlets ( use only with above outlets; 1 unit per connection )
Plug Strip - 6 Outlets ( use only with above outlets; 1 unit per connection )
$ 43.00
$ 43.00
$ 64.50
$ 64.50
110 volt Electric Equipment Connections (One Dedicated Line for Heavy Duty Service ONLY - No Multiple Connections Allowed)
(Labor not included)
E30
1501 - 2000 watts
$247.00
$352.00
E31
2001 - 2500 watts
$331.50
$479.50
For 208 or 460 volt Service ( add 25% for 24 hr. service )
******SEE ATTACHED PRICE LIST******
FLOOD LIGHTS: JKJCC Equipment only ( Includes labor and Outlet )
E32
E33
E82
E80
S85
One 120 Watt Flood lamp - Clamp On
$173.50
Twin 120 Watt Flood lamp - Goose Neck
$209.00
150 Watt Skanda Light
$184.00
One 300 Watt Light Quartz
$189.00
1 - 1000 Watt Parcan ( Floor Plan Required ) *
$460.00
*Any Parcan order received less than 15 days prior to show opening will be subject to standard rate*
Exhibitors may install their own equipment provided the following
requirements are met:
- The booth is no larger than 10 x 10
- The work is done by the exhibiting company's own employee(s)
- No tools or ladders are required or used
- The service order is for 500 watts or less
- No more than 4 lights are being installed
All other installations of exhibitor-owned equipment will require labor.
E18 - Up to 6 lights: $55.00 charge.
$250.00
$301.00
$263.50
$275.50
$630.00
Total $
State and Local Sales Taxes will be added to taxable items
Floor
Plan
Required
Labor for all other installations will be billed in 1/2 hour increments as set forth below.
E97 - Straight Time
7:30am to 3pm, Monday through Friday
E98 - Overtime
All hours other than above and Sat., Sun., and Holidays
E83 - Move Out Charge
$66.75 per 1/2 hour
$87.50 per 1/2 hour
$77.00 per 1/2 hour
(Electrical orders only)
E72- Use of manlift per hour. $112.50 Advance rate, $141.00 Standard rate.
E76- Use of manlift 4 hours OR more per day for exclusive use. $449.00 Advance rate, $561.00 Standard rate.
*** Taxable Item*** State and Local Taxes will be added
JKJCC USE ONLY
__________________________________________________________
Received By
__________________________________________________________
Credit Card Authorization #
__________________________________________________________
Check #
__________________________________________________________
Invoice #
__________________________________________________________
On-site Customer Signature
JKJCC PAID STAMP
See Page 2 for mailing instructions
Special Conditions, Materials, and 24-Hour Service
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
See reverse side for instructions and conditions.
For faster ordering with a confirmation call toll-free 1.877.452.8487or go to www.javitscenter.com
effective 1/1/2015
ELECTRICAL SERVICES REQUEST
SERVICE ORDER INFORMATION
1. Conditions for processing service order forms are:
a. PAYMENT AND CREDIT CARD INFORMATION
FOR SERVICE MUST ACCOMPANY SERVICE
REQUEST.
Date payment is received shall determine the
applicable rate.
b. Incomplete information regarding hook-up or power
requirement will delay processing.
c. Booth Number(s) must be identified on face of form.
d. Desired location of power in booth(s) must be
designated. For large booth, attach floor plan.
e. If third party billing is required, service contract must
include company name c/o display house. Display
house address and contact name must be indicated on
service contract. Payment policy will apply.
2. Credit will not be given for electrical service installed and not
used. Services cancelled prior to installation will be subject to
cancellation fee.
IMPORTANT RULES AND REGULATIONS
1. With some exceptions, no one other than a JKJCC electrician can make any electrical connections or install/ remove
cable or fixtures. Please consult Show Management or JKJCC
personnel for additional information.
2. Unless otherwise noted, all material and equipment
furnished by JKJCC for service shall remain the property of
JKJCC and shall be removed only by the JKJCC at the show
closing.
3. Permanent building utility outlets are not part of booth space
and are not to be used by exhibitors.
4. Use of open clip sockets, latex or lamp cord wire, duplex or
triplex attachment plugs in exhibits is prohibited.
5. All exhibitors' cords must be of the three-wired type. All
exposed non-current-carrying metal parts of fixed equipment,
which are liable to be energized, shall be grounded.
6. All electrical equipment must be properly tagged and wired
with complete information as to type of current, voltage, phase,
cycle, horsepower, etc.
7. Electrical power for lights and displays will be turned on one
hour prior to show opening and turned off at show closing.
3. Claims and / or billing disputes will not be considered unless
filed by exhibitor prior to close of exposition at the
JKJCC Service Desk. Non-receipt of service must be reported
to the JKJCC Service Desk prior to close of the day for
verification and consideration.
8. Unless otherwise directed, JKJCC installers are authorized
to cut floor coverings to permit installation of service.
4. Unpaid balances are subject to past due penalties.
10. All electrical service connections (110V) include one female
outlet unless a multibox or plug-in strip is ordered.
5. Returned checks will be subject to a $50.00 fee plus forfeiture of
the discount rate for all services ordered.
9. JKJCC is not responsible for voltage fluctuation or power
failure because of temporary conditions.
TIPPING IS NOT PERMITTED ANY REQUESTS FROM
PERSONNEL FOR GRATUITIES SHOULD BE
IMMEDIATELY REPORTED TO JKJCC MANAGEMENT.
MAKE CHECKS PAYABLE TO THE JAVITS CENTER
Please retain a copy for your records.
Return with payment to:
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001-1188
Phone 877.452.8487
Email: [email protected] (Credit Card Payment Only)
www.javitscenter.com
Jacob K. Javits Convention Center
Electrical Voltage Price List and Information
2015sa
Full Name Of Event
This Order Form and payment must be postmarked or email 15 days prior to show opening date to
qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
(15452) ASIS NYC Chapter Trade
Month/Year
April 2015
___________________________________________________________________________ Advance Rate Deadline:
Company Name
Booth Number
Electrical Power &
Multi Box/Plugin Strip Connection
208 Volt & 460 Volt Service
(Non Taxable)
208 Volt Single Phase
Item
Amps
Advance Rate
Standard Rate
S47
S48
S49
S30
S31
1-30
31-60
61-100
101-200
201-400
$ 464.00
$ 673.00
$1009.50
$2192.00
$3211.50
$ 673.00
$ 979.00
$1468.50
$3176.00
$4639.00
Quantity
208 Volt Three Phase
Item
Amps
Advance Rate
Standard Rate
S54
S55
S56
S32
S33
1-30
31-60
61-100
101-200
201-400
$ 535.50
$ 739.50
$1060.50
$2386.00
$3782.50
$ 780.00
$1070.50
$1529.50
$3456.50
$5485.00
Quantity
Multi box/Plug in Strip is an extension cord only and requires an
Electrical Wattage.
A)
All of the Javits electrical watts are SINGLE connections
Items E25, E26, E27, E30, E31 on the Electrical
Request Form.
B)
When ordering Electrical Service and requesting a Multi
Box or a Plug in Strip please note the Fire Hazards:
1- It is a Fire Hazard to connect more than one
Multi Box or Plug in Strip to a single connection.
2- It is a Fire Hazard to connect a Multi Box into
another Multi Box or a Plug in Strip.
3- It is a Fire Hazard to connect a Plug in Strip
into another Plug in Strip.
C)
Here are some examples on how to include a Multi Box
or Plug in Strip:
1- If you order one E25, you may order: one Multi
Box or one Plug in Strip.
2- If you order two E25, you may order two Multi
Boxes or two Plug in Strips or one Multi Box
with one Plug in Strip.
3- If you order one E25 and one E26, you may
order: two Multi Boxes or two Plug in Strips or
one Multi Box with one Plug in Strip.
460 Volt Single Phase
Item
Amps
Advance Rate
Standard Rate
S68
S69
S70
S71
1-30
31-60
61-100
101-200
$1009.50
$1244.00
$1356.50
$2324.50
$1468.50
$1692.50
$1733.50
$3364.50
Quantity
460 Volt Three Phase
Item
Amps
Advance Rate
Standard Rate
S61
S62
S63
S34
S35
1-30
31-60
61-100
101-200
201-400
$1111.50
$1325.50
$1356.00
$2498.00
$3849.00
$1390.00
$1657.00
$1733.50
$3364.50
$5148.50
April 7, 2015
Quantity
Prices include labor to install & remove service to Javit’s disconnect
point. Additional labor will be required for hook-up of exhibitor
equipment. Add 25% to price(s) for 24-hour
service.
If you still require assistance please call our Electricians at
(212) 216 - 2655.
Grand Total $
**** PLEASE SUBMIT THIS FORM WITH ELECTRICAL REQUEST FORM ****
For faster ordering with a confirmation call toll-free 1.877.452.8487or go to www.javitscenter.com
effective 1/1/2015
Jacob K. Javits Convention Center
Sound Equipment Price List and Information
2015sa
This Order Form and payment must be postmarked or email 15 days prior to show opening date to
qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
Full Name Of Event
(15452) ASIS NYC Chapter Trade
Month/Year
___________________________________________________________________________
Company Name
Booth Number
April 2015
Advance Rate Deadline:
April 7, 2015
Sound Equipment
Item
Equipment
Advance Rate
Per Day
Standard Rate
Per Day
Qty
Number
Of Days
Amount
Wired Microphones
E67
Wired Lavalier Microphone
$25.50
$32.00
E67
E67
Wired Handheld Microphone *
Wired Headset
$25.50
$25.50
$32.00
$32.00
Wireless Microphones
E77
Wireless Lavalier Microphone
$135.50
$169.50
E77
E77
Wireless Headset Microphone
Wireless Handheld Microphone *
Wireless Countryman Microphone
$135.50
$135.50
$204.00
$169.50
$169.50
$255.00
E17
Portable Sound Systems
E60
2 - 10" JBL Eons with Stands
$265.50
$318.50
E61
E37
V30
4 - 10" JBL Eons with Stands
CD Player 5 Disk CD Changer
Digital Audio / CD Recorder
$374.50
$61.50
$148.00
$449.00
$76.50
$185.00
New Services
Keynote Equipment
Meeting Room Equipment
White Board Equipment
call for quote
call for quote
call for quote
Total $ _________________
State and Local Sales Taxes will be added on all items
Quotes for additional Audio, Video, Lighting, Truss and Motors are available upon request, please call (212) 216-2645. All sound system
installations above require a minimum of a 1/2 hour installation and dismantle time.
* Microphones can be used with house sound system (available in halls 1A, D, E and 3D and 1A, B, C, D and E meeting rooms)
and on portable systems noted above.
* Please specify podium, table or floor stand.
Special Instructions
________________________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________________________
_
**** PLEASE SUBMIT THIS FORM WITH ELECTRICAL REQUEST FORM ****
For faster ordering with a confirmation call toll-free 1.877.452.8487 or go to www.javitscenter.com
effective 1/1/2015
Jacob K. Javits Convention Center
Video Equipment Price List and Information
2015sa
This Order Form and payment must be postmarked or email 15 days prior to show opening date to
qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
Full Name Of Event
Please email your order to [email protected]
(15452) ASIS NYC Chapter Trade
Month/Year
___________________________________________________________________________
Company Name
Booth Number
April 2015
Advance Rate Deadline:
April 7, 2015
Video Equipment
Advance Standard
Rate
Rate
Equipment
Qty
Number
of Days
Amount
Disc Player
V26 - Sony Blue Ray HD
$65.00
$ 265.00
$35.00
$235.00
Playback
V27 - Sony DVD Player
Plasma - Please indicate what source will be feeding the plasma? ie: laptop; smartphone, etc.: _______________________________
Please circle below how to display plasma/monitor (mount, table, chrome stand, cart)
V22 - Panasonic 42" HD/D includes one: circle - table top / 6ft stand
V32 - Panasonic 42" HD/D includes wall mount* (labor not included)
V23 - Panasonic 50" HD/D includes one: circle - table top / 6ft stand
V33 - Panasonic 50" HD/D includes wall mount* (labor not included)
V24 - Panasonic 65" HD/D includes one: circle - table top / 6ft stand
V34 - Panasonic 65" HD/D includes wall mount* (labor not included)
V21 - Panasonic 103" HD/D cables with motors (MOTORS AND LABOR NOT INCLUDED)*
$465.00
$665.00
$390.00
$590.00
$540.00
$740.00
$465.00
$665.00
$700.00
$900.00
$625.00
$825.00
$5100.00
$5300.00
$225.00
$425.00
$150.00
$350.00
$195.00
$395.00
$120.00
$320.00
$260.00
V19 - IBM T60 2GHZ Intel core duo 1 gig laptop (includes DVD & XP)
V18 - IBM Net Vista A30P XPP P4 2.4 8310 Desktop PC (includes Monitor, Cable, Keyboard, Mouse) $260.00
$460.00
Monitor
V25 - Sharp 32" LCD HD/Standard Def includes one: circle - table stand / cart
V35 - Sharp 32" LCD HD/Standard Def includes wall mount* (labor not included)
V15 - Acer 24" LCD HD/Standard Def includes one: circle - table stand
V31 - Acer 24" LCD HD/Standard Def includes wall mount* (labor not included)
Laptops and Desktops
$460.00
New Services
Keynote Equipment
Meeting Room Equipment
White Board Equipment
Please indicate placement of equipment in booth/space with X:
BACK
call for quote
call for quote
call for quote
Total $ _________________
State and Local Sales Taxes will be added on all items
FRONT
Service Fees:
(*)The prices above Do Not include labor for installation, dismantle or power (please refer to the Javits Toolkit Electrical Request forms for labor prices).
Quotes for additional Audio, Video, Lighting, Truss and Motors are available upon request, please call electrician at (212) 216-2645.
effective 1/1/2015
ELECTRICAL SERVICES REQUEST
SERVICE ORDER INFORMATION
1. Conditions for processing service order forms are:
a. PAYMENT AND CREDIT CARD INFORMATION
FOR SERVICE MUST ACCOMPANY SERVICE
REQUEST.
Date payment is received shall determine the
applicable rate.
b. Incomplete information regarding hook-up or power
requirement will delay processing.
c. Booth Number(s) must be identified on face of form.
d. Desired location of power in booth(s) must be
designated. For large booth, attach floor plan.
IMPORTANT RULES AND REGULATIONS
1. With some exceptions, no one other than a JKJCC electrician can make any electrical connections or install/ remove
cable or fixtures. Please consult Show Management or JKJCC
personnel for additional information.
2. Unless otherwise noted, all material and equipment
furnished by JKJCC for service shall remain the property of
JKJCC and shall be removed only by the JKJCC at the show
closing.
3. Permanent building utility outlets are not part of booth space
and are not to be used by exhibitors.
4. Use of open clip sockets, latex or lamp cord wire, duplex or
triplex attachment plugs in exhibits is prohibited.
5. All exhibitors' cords must be of the three-wired type. All
exposed non-current-carrying metal parts of fixed equipment,
which are liable to be energized, shall be grounded.
e. If third party billing is required, service contract must
include company name c/o display house. Display
house address and contact name must be indicated on 6. All electrical equipment must be properly tagged and wired
service contract. Payment policy will apply.
with complete information as to type of current, voltage, phase,
cycle, horsepower, etc.
2. Credit will not be given for electrical service installed and not
used. Services cancelled prior to installation will be subject to
7. Electrical power for lights and displays will be turned on one
cancellation fee.
hour prior to show opening and turned off at show closing.
3. Claims and / or billing disputes will not be considered unless
filed by exhibitor prior to close of exposition at the
JKJCC Service Desk. Non-receipt of service must be reported
to the JKJCC Service Desk prior to close of the day for
verification and consideration.
8. Unless otherwise directed, JKJCC installers are authorized
to cut floor coverings to permit installation of service.
4. Unpaid balances are subject to past due penalties.
10. All electrical service connections (110V) include one female
outlet unless a multibox or plug-in strip is ordered.
9. JKJCC is not responsible for voltage fluctuation or power
failure because of temporary conditions.
5. Returned checks will be subject to a $50.00 fee plus forfeiture of
the discount rate for all services ordered.
TIPPING IS NOT PERMITTED ANY REQUESTS FROM
PERSONNEL FOR GRATUITIES SHOULD BE IMMEDIATELY
REPORTED TO JKJCC MANAGEMENT.
MAKE CHECKS PAYABLE TO THE JAVITS CENTER
Please retain a copy for your records.
Return with payment to:
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001-1188
Phone 877.452.8487
Email: [email protected] (Credit Card Payment Only)
www.javitscenter.com
Jacob K. Javits Convention Center
Cleaning Request Form
This Order Form and payment must be postmarked or email 15 days prior to show opening date to
qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
2015sa
Full Name Of Event
(15452) ASIS NYC Chapter Trade
Month/Year
___________________________________________________________________________
Company Name
Booth Number
___________________________________________________________________________
Event Contact
Email Address
___________________________________________________________________________
Phone Number
Fax Number
April 2015
April 7, 2015
Advance Rate Deadline:
I AlSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD
SUBMITTED ON THE JKJCC PAYMENT POLICY FORM.
____________________________________________________________________________________
SIGNATURE
DATE
ALL CLEANING AND JANITORIAL SERVICES MUST BE PERFORMED BY THE JKJCC (minimum charge 100 sq. ft. per booth)
Please Indicate Type of Cleaning Required
TYPE OF FLOOR (check one)
HARD
CARPET
First Day Cleaning Fee (See Reverse Info)
Advanced Standard
Booth
Number
Rate/sq.ft. Rate/sq.ft. X sq.ft. X of Days =
$ 0.26
$ 0.33
$ 0.24
$ 0.51
1
Amount
JKJCC Use Only
= $
C60
$ 0.31
= $
C61
$ 0.66
= $
C62
$
$
$
$
C63
C64
C65
C66
$
C49
$
C30
Cleaning completed in preparation for the first show day
Show Days Cleaning (Does Not Include First Day)
Exhibition booth cleaned after each open show day in preparation
for the next show day
Shampoo Booth Carpet
Periodic Porter Service (Show Hours Only)
$ 50.50/day
$ 75.50/day
$101.00/day
$125.50/day
Sweep floor/empty wastebaskets.
Booth over 3500 sq. ft. must order Custom Porter Service
Custom Porter Service (Minimum charge 2 hours)
Sweep floor/empty wastebaskets
Hours of
Service
Total
Hours
$ 63.50/day 100-499
$ 95.00/day 500-999
$126.50/day 1000-1999
$157.50/day 2000-3499
Per Hour
$ 40.00
MISCELLANEOUS
Strip / Wax exhibitor booth
JKJCC USE ONLY
__________________________________________________________________
Received By
__________________________________________________________________
Credit Card Authorization #
__________________________________________________________________
Check #
__________________________________________________________________
Invoice #
__________________________________________________________________
Labor #
__________________________________________________________________
Tracking #
__________________________________________________________________
Customer #
__________________________________________________________________
On-site Customer Signature
Adv/sq.ft
$ 8.67
No. of
Porters
=
=
=
=
No. of
Days
=
=
Std/sq.ft. Booth sq.ft. No. of Days
$ 11.21
JKJCC PAID STAMP
Total $
State and Local Sales Taxes will be added on all items
See reverse side for instructions and conditions.
Special Instructions
________________________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________________________
Claims will not be considered unless filed by exhibitor prior to close of exposition
at the JKJCC Service Desk
For faster ordering with a confirmation call toll-free 1.877.452.8487 or go to www.javitscenter.com
effective 1/1/2015
REQUEST FOR CLEANING SERVICES
SERVICE ORDER FORM
1. Conditions for processing service order forms are:
a. PAYMENT AND CREDIT CARD INFORMATION FOR
SERVICE MUST ACCOMPANY SERVICE REQUEST.
Date payment is received shall determine the applicable
rate.
b. Booth Number(s) must be identified on face of form.
c. If third party billing is required, service contract must
include company name c/o display house. Display house
address and contact name must be indicated on service
contract. Payment policy will apply.
2. Services cancelled prior to installation will be subject to
cancellation fees.
3. Claims will not be considered unless filed by exhibitor prior to
close of exposition at the JKJCC Service Desk. Non receipt of
service must be reported to the JKJCC Service Desk each show
day for verification and consideration.
4. Unpaid balances subject to past due penalties.
EXHIBITOR NOTES
1. FIRST DAY CLEANING ( OPENING DAY ) INCLUDES:
a. Vacuuming of carpeted areas.
b. Sweeping of floor covering other than carpeted surfaces.
c. Damp mopping of floor covering other than carpet.
Specify in "Special Instructions" on front.
d. Wastebasket and trash receptacle emptying.
e. EXHIBITORS ARE RESPONSIBLE FOR REMOVING
PLASTIC CARPET COVERING AND OTHER
OBSTRUCTIONS BEFORE CLEANING CAN BE
PERFORMED.
2. SHOW DAYS CLEANING ( DOES NOT INCLUDE OPENING DAY )
3-day show = 2 cleanings, 4-day show = 3 cleanings,
5-day show = 4 cleanings.
Show days booth cleaning services include:
a. Vacuuming of carpeted areas.
b. Sweeping of floor covering other than carpeted surfaces.
c. Damp mopping of floor covering other than carpet.
Specify in "Special Instructions" on front.
d. Wastebasket and trash receptacle emptying.
Services will be performed on designated show days after the show
closes for the day.
3. PERIODIC PORTER SERVICE
This service is performed during show hours ONLY. Porter will report to
booth to empty wastebaskets and sweep once every 2 hours (vacuuming
not included). Refusal of service will not be rescheduled or refunded.
(Booth 3500 sq ft and over must order Custom Porter Service).
4. CUSTOM PORTER SERVICE
This service is billed at an hourly rate with a 2 hour minimum and performed
during show hours ONLY (includes an assigned Porter to stay in booth).
Service includes emptying of wastebaskets and sweeping (vacuuming not
included). Customer is required to supply in writing hours requested. Refusal of
service will not be rescheduled or refunded.
5. STRIPPING AND WAXING OF FLOORS
Cleaning Solutions requires 5 day notification for this 2 step process. This work
can only be performed when the booth number is marked on the floor. There
can be no freight in the booth during and 4 hours after the wax is applied. The
work is to be performed on straight time unless otherwise agreed to by the
exhibitor. Cleaning Solutions is not responsible for floor blemishes or residual
glue/tape that could not be removed during the process .
6. SERVICE POLICY
It is our policy to settle all service, labor and billing disputes as
soon as possible. Please report them to the JKJCC Service Desk.
If you have questions regarding cleaning services call 877.452.8487
IMPORTANT BUILDING REGULATIONS
1. Cleaning will be performed by JKJCC cleaners only.
2. Booth square footage is subject to verification of show management.
3. Disposal of hazardous waste on JKJCC premises is illegal.
TIPPING IS NOT PERMITTED. ANY REQUESTS FROM
PERSONNEL FOR GRATUITIES SHOULD BE
IMMEDIATELY REPORTED TO JKJCC MANAGEMENT.
MAKE CHECKS PAYABLE TO THE JAVITS CENTER
Please retain a copy for your records.
Return with payment to:
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001-1188
Phone 877.452.8487
Email: [email protected] (Credit Card Payment Only)
www.javitscenter.com
Jacob K. Javits Convention Center
Plumbing Request Form
2015sa
Full Name Of Event
This Order Form and payment must be postmarked or email 15 days prior to show opening date to
qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
(15452) ASIS NYC Chapter Trade
Month/Year
__________________________________________________________________________
Company Name
Booth Number
__________________________________________________________________________
Event Contact
Email Address
__________________________________________________________________________
Phone Number
Fax Number
Fill in:
CFM
Water
(40 PSI)
I ALSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD
SUBMITTED ON THE JKJCC PAYMENT POLICY FORM.
____________________________________________________________________________________
SIGNATURE
DATE
Advance Rate
Standard Rate
$ 455.00
$ 642.50
JKJCC Use Only
P75
Add'l. Branch Outlet(s) - Each (Check Size) _1/4'' _3/8''_1/2'' _3/4''
$ 153.00
$ 204.00
P39
Single Outlet (Check Size) ___1/4'' ___3/8''___1/2'' ___3/4''
$ 428.50
$ 612.00
Additional Branch Outlet(s) - Each
$ 153.00
$ 204.00
$ 204.00
$ 265.50
Each Additional 500 gal.
$ 66.50
$ 92.00
P76
P44
P45
P46
Single Outlet (Check Size) ____1/2'' ___3/4'' ___1''
$ 449.00
$ 642.50
P77
Additional Drain Connection(s) - Each
$ 189.00
$ 255.00
P49
Hot Water Heater (6 gal.) (Elec. service included)
$ 163.50
$ 224.50
Sink with Cold Water and Drain
$ 714.00
$ 969.00
Sink with Hot Water Heater (6 gal.) and Drain
$ 790.50
$1019.50
P95
P50
P51
Quantity
CFM Tank Fill and Drain 20 to 500 gal.
Fill in:
Drain
Rentals
Other Services
and Fees
April 7, 2015
Advance Rate Deadline:
Single Outlet (Check Size) ___1/4'' ___3/8''___1/2'' ___3/4''
Description
Compressed Air
(90 - 100lbs. PSI)
April 2015
Specialty Gas (Non-flammable) *** Taxable Item***
Amount
P80
Call for quotes
Use of Manifold for Air or Water Distribution (Per service)
$ 61.50
Overhead Venting (Exhibit Halls 3A, 3B, 3E only)
P81
$ 92.00
P82
Call for quotes
LABOR CHARGED IN HALF HOUR INCREMENTS
Minimum charge is 1 hour.
P97 - Straight Time
P98 - Overtime
Add 25% to outlet charge for 24-hour service
7:30am to 3pm, Monday through Friday
3pm to 7:30am, Monday through Friday, Saturday, Sunday & Holidays
$56.50 per 1/2 hour
$90.50 per 1/2 hour
Special Conditions, Materials, and 24-Hour Service
Total $
State and Local Sales Taxes will be added to taxable items
________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________
See reverse side for instructions and conditions.
JKJCC USE ONLY
_____________________________________________________________
Received By
_____________________________________________________________
Credit Card Authorization #
_____________________________________________________________
Check #
_____________________________________________________________
Invoice #
_____________________________________________________________
Labor #
_____________________________________________________________
Tracking #
_____________________________________________________________
Customer #
_____________________________________________________________
On-site Customer Signature
JKJCC PAID STAMP
Floor
Plan
Required
See Page 2 for mailing
instructions
For faster ordering with a confirmation call toll-free 1.877.452.8487or go to www.javitscenter.com
effective 1/1/2015
REQUEST FOR PLUMBING SERVICE
IMPORTANT BUILDING REGULATIONS
SERVICE ORDER INFORMATION
1. Only JKJCC plumbers shall make service connections.
Special equipment requiring company engineers or technicians for assembly, servicing, preparatory work and operation may be executed without "house personnel".
2. All plumbing material and equipment furnished by JKJCC for
this service shall remain the JKJCC property and shall be
removed by the JKJCC at the close of the show.
3. Permanent building utility outlets are not part of booth space
and are not to be used by exhibitors.
4. All equipment using water must have inlet and outlet
properly tagged.
5. Unless otherwise directed, JKJCC personnel are authorized
to cut floor coverings to permit installation of service.
6. Service outlet size will be determined by the volume
required.
1. Conditions for processing service order forms are:
a.PAYMENT AND CREDIT CARD INFORMATION
FOR SERVICE MUST ACCOMPANY SERVICE
REQUEST.
Date payment is received shall determine the
applicable rate.
b.Booth Number(s) must be identified on face of form.
c.Desired location of plumbing service in booth must
be designated. For large booths attach floor plan.
d.If third party billing is required, service contract must
include company name c/o display house name.
Display house address and contact name must be
indicated on service contract. Payment policy will
apply.
2. Credit will not be given for connections ordered or installed
and not used. Services cancelled prior to installation will be
subject to cancellation fees.
3. Claims will not be considered unless filed by exhibitor prior to
close of exposition at the JKJCC Service Desk. Non-receipt of
service must be reported to the JKJCC Service Desk prior to
close of day for verification and consideration.
4. Unpaid balances are subject to past due penalties.
EXHIBITOR NOTES
1. JKJCC plumbing labor is available for other plumbing work
and repairs on a time and material basis. See labor rates on
front of form.
2. If you need plumbing service and your booth is in exhibit
halls 1D, 1E or the River Pavilion call JKJCC first.
Plumbing services in those areas is extremely limited.
3. JKJCC can provide specialty bottled gas. This will include
supply, delivery, storage and hook-up to equipment. Call first
for price quotation. Order and payment must be received 30
days prior to show opening.
4. If your equipment has strict tolerances for water or air
temperature, pressure or cleanliness, then you must consider bringing your own regulating devices and filters. JKJCC's
utility operating ranges are not as precise as a specialized
facility
5. It is our policy to settle all services, labor and billing disputes
as soon as possible. Please report them to the JKJCC Service
Desk.
6. Compressed air and water for booths is normally turned on
one hour before show opening and off at show close.
7. If you have any questions regarding plumbing services, call
(212) 216-2233.
TIPPING IS NOT PERMITTED. ANY REQUESTS FROM
PERSONNEL FOR GRATUITIES SHOULD BE IMMEDIATELY
REPORTED TO JKJCC MANAGEMENT.
MAKE CHECKS PAYABLE TO THE JAVITS CENTER
Please retain a copy for your records.
Return with payment to:
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001-1188
Phone 877.452.8487
Email: [email protected] (Credit Card Payment Only)
www.javitscenter.com
Jacob K. Javits Convention Center
Telecommunications (Phone & Meeting Room) Request Form
2015sa
Full Name Of Event
This Order Form and payment must be postmarked or email 15 days prior to show opening date to
qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
Month/Year
(15452) ASIS NYC Chapter Trade
___________________________________________________________________________
Company Name
Booth Number
___________________________________________________________________________
Event Contact
Email Address
___________________________________________________________________________
Phone Number
Fax Number
Item Code Description
April 2015
April 7, 2015
Advance Rate Deadline:
I ALSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD
SUBMITTED ON THE JKJCC PAYMENT POLICY FORM.
_________________________________________________________________________________
SIGNATURE
DATE
SECTION 1 - WIRED TELECOMM SERVICES (All rentals are for the show plus usage unless otherwise indicated.)
Quantity
Advance Rate
Standard Rate
T01
Single Line Voice
$ 291.00
$ 377.50
T51
Speaker Phone with Single Line Voice
$ 326.50
$ 408.00
T02
Multi-Line Voice
$ 408.00
$ 510.00
T08
Fax Line
$ 291.00
$ 377.50
Credit Card Line.
$ 291.00
$ 377.50
T06
Dial Up Modem Line
$ 326.50
$ 408.00
T14
ISDN BRI (Limited Availability)
$ 637.50
$ 796.50
SECTION 2 - MEETING ROOM SERVICES
Quantity
Advance Rate
Item Code Description
T79
Teleconference Speaker Phone with one line
$ 576.50
White Board - 4 day event
$ 470.00
Amount
Standard Rate
Amount
$ 720.00
$ 627.00
call for quote
White Board - other than 4 day event
Notes:
GRAND TOTAL $
Prices include labor. For questions about Section 1 and 2 please call (212) 216-5432
State and Local Sales Taxes will be added on all items
LABOR CHARGED IN HALF HOUR INCREMENTS
T96 - Straight Time
T97 - Overtime
T98 - Technical Support
7:30am to 3pm, Monday through Friday
$ 66.75 per 1/2 hour
All hours other than above and Sat., Sun., and Holidays $ 87.50 per 1/2 hour
$ 67.50 per 1/2 hour
CALLING PLANS (Please check one.) CALL FOR CALL RATES
Local Calls (212 & 718) **
North America – US/Canada Long Distance **
Floor
Plan
Required
See Page 2 for mailing instructions
Unrestricted – Local US/Canada International **
** All Plans includes 800 service @ $ 0.25 First 3 minutes / additional minutes local rate applies.
All customers will be subjected to a non-return Equipment fee if all equipment and related materials are not returned to the
Telecommunications Service Desk no later than one hour after the official close of the show.
JKJCC USE ONLY
______________________________________________________________
Received By
______________________________________________________________
Credit Card Authorization #
______________________________________________________________
Check #
______________________________________________________________
Invoice #
______________________________________________________________
Labor #
______________________________________________________________
Tracking #
______________________________________________________________
Customer #
______________________________________________________________
On-site Customer Signature
JKJCC PAID STAMP
Special Conditions, Materials, and 24-Hour Service
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
See reverse side for instructions and conditions.
For faster ordering with a confirmation call toll-free 1.877.452.8487or go to www.javitscenter.com
effective 1/1/2015
TELECOMMUNICATIONS SERVICES
SERVICE ORDER INFORMATION
1. Conditions for processing service order forms are:
a. PAYMENT AND CREDIT CARD INFORMATION FOR SERVICE MUST
ACCOMPANY SERVICE REQUEST.
Date payment is received shall determine the applicable rate.
b. Booth Number(s) must be identified on face of form.
c. If third party billing is required, service contract must include company
name c/o display house. Display house address and contact name must
be indicated on service contract. Payment policy will apply.
d. Customer should pick up telephone and dialing instructions at the Service
Desk.
e. A time and material charge may be applied to line relocations if not
indicated or different from locations shown.
2. Credit will not be given for service installed and not used. Services
cancelled prior to installation will be subject to cancellation fee.
3. Claims will not be considered unless filed by exhibitor prior to close of
exposition at the JKJCC Service Desk. Non-receipt of service must be
reported to the JKJCC Service Desk prior to close of the day for
verification and consideration.
4. Unpaid balances are subject to past due penalties.
5. Returned checks will be subject to a $50.00 fee plus forfeiture of the
discount rate for all services ordered.
6. Customer's Duties: Customer will be responsible for returning all
telephone sets or other Equipment and related materials to the
Telecommunications Service Desk no later than one hour after the official
close of the show. Customer shall be liable for any loss or damage to the
Equipment arising from Customer's negligence, intentional act, unauthorized
maintenance, or other cause within the reasonable control of Customer, its
representatives, employees, agents, or invitees. In the event of any loss or
damage to the equipment for which Customer is liable, Customer shall
reimburse JKJCC for the reasonable cost of repair or replacement.
7. All Calling Charges: Customer is responsible for all calling charges made
on the hardwire line or lines they order. This is to include local calls, 800/888
calls, long distance calls, directory assistance calls and international calls.
8. Long Distance: Long distance interexchange service will be provided by
JKJCC. All arrangements for long distance interexchange service shall be
made directly between customer and JKJCC. Billing for such services may
be processed by JKJCC. Billing or Other questions related to long distance
services should be directed initially to JKJCC at the number shown on the front
of this agreement. Usage rates will be billed in addition to standard line rates.
IMPORTANT RULES AND REGULATIONS
(ii) if, after reasonable and repeated efforts, JKJCC is unable to install the
Equipment or replacementEquipment in good working order, or to
restore the same to good working order, or to make programming
operate, the Customer shall be entitled to terminate this Agreement and
receive a refund equal to the total amount therefore paid by Customer.
(c) IN NO EVENT SHALL JKJCC BE LIABLE TO THE CUSTOMER OR TO
ANY OTHER PARTY FOR SPECIAL, COLLATERAL, EXEMPLARY,
INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES. SUCH
EXCLUDED DAMAGES INCLUDE, BUT ARE NOT LIMITED TO, LOSS
OF PROFITS, LOSS OF USE OR INTERRUPTION OF BUSINESS, OR
OTHER CONSEQUENTIAL OR INDIRECT ECONOMIC LOSS.
(d) With some exceptions, no one other than a JKJCC electrician
can make any connections or install/ remove telecommunication
equipment. Please consult Show Management or JKJCC
personnel for additional information.
(e) Unless otherwise noted, all material and equipment furnished by
JKJCC for service shall remain the property of JKJCC and shall
be removed only by the JKJCC at the show closing.
(f) Unless otherwise directed, JKJCC installers are authorized to
cut floor coverings to permit installation of service.
(g) JKJCC is not responsible for voltage fluctuation or power failure
because of temporary conditions.
Indemnification: Customer hereby assumes liability for and agrees to indemnify,
protect, and hold wholly harmless JKJCC and its agents, employees, officers,
directors, and any and all successors and assigns, from and against any and all
liabilities, obligations, losses, damages, injuries, claims, demands, penalties,
actions, costs, and expenses, including reasonable attorney's fees in contract,
in tort or otherwise, which result from or arise out of negligence or wrongful use
of the Equipment or the Services by the Customer or its representatives,
agents, employees, or invitees.
Assignment: JKJCC shall have the right to assign its interest under this
Agreement to any other party subsequently providing Equipment and Services
to the Building.
Entire Agreement: This Agreement and any attached supplement(s) constitute
the entire agreement between the parties hereto and supersedes all prior oral or
written discussions or agreements. This Agreement may be amended only by
a written agreement executed by both parties.
Governing Law: This Agreement shall be construed under the laws of the State
of New York.
Limitation of Liability:
(a) JKJCC's obligations under this Agreement are subject to, and JKJCC shall
not be liable for delays, failure to perform, or damage or destruction or
malfunction of the Equipment and Service, or any consequences of the
above, caused, occasioned or due to fire, flood, water, the elements, labor
disputes or shortages, utility curtailments, power failure, explosions, civil
disturbances, government regulatory requirements, acts of God or public
enemy, war, military or government requisition, shortages of equipment or
supplies, unavailability of transportation, acts or omissions of anyone other
than JKJCC, its representatives, agents or employees, or any other cause
beyond JKJCC's reasonable control.
(b) In all situations involving performance or non-performance of Equipment or
related programs or Services furnished under this Agreement, the Customer's
sole and exclusive remedy and JKJCC's sole and exclusive liability will be
(i) the adjustment or repair of the Equipment or replacement of its parts by
JKJCC or, at JKJCC's option, replacement of the Equipment or correction of
the programming errors, or
TIPPING IS NOT PERMITTED. ANY REQUESTS FROM PERSONNEL
FOR GRATUITIES SHOULD BE IMMEDIATELY REPORTED TO
JKJCC MANAGEMENT.
MAKE CHECKS PAYABLE TO THE JAVITS CENTER
Please retain a copy for your records.
Return with payment to:
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001-1188
Phone 877.452.8487
Email: [email protected] (Credit Card Payment Only)
www.javitscenter.com
Jacob K. Javits Convention Center
Telecommunications (Internet) Request Form
2015sa
Full Name Of Event
This Order Form and payment must be postmarked or email 15 days prior to show opening date to
qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
Month/Year
(15452) ASIS NYC Chapter Trade
___________________________________________________________________________
Company Name
Booth Number
___________________________________________________________________________
Event Contact
Email Address
___________________________________________________________________________
Phone Number
Fax Number
April 2015
April 7, 2015
Advance Rate Deadline:
I ALSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD
SUBMITTED ON THE JKJCC PAYMENT POLICY FORM.
_________________________________________________________________________________
SIGNATURE
DATE
***Prices listed below are for a 4 day event. For services other than 4 days please call 212.216.5432 for quotes***
Item Code Description
INTERNET SERVICES (All internet equipment to be picked up on site at the JKJCC service desk)
Standard Rate
Quantity
Advance Rate
T13
Credit Card Processing Ethernet Drop 128K
$ 285.00
$
T71
Ethernet 256 (Single Connection 1 IP Address (See * notes below)
$ 995.00
$ 1327.00
T46
Ethernet 512 (Single Connection 1 IP Address (See * notes below)
$ 1995.00
$ 2660.00
T72
Ethernet 768 (Single Connection 1 IP Address (See * notes below)
$ 2995.00
$ 3994.00
T44
T1 Service
$ 3495.00
$ 4660.00
T73
5 Mbps Managed Service
$ 6750.00
$ 9000.00
T74
T75
10 Mbps Managed Service
15 Mbps Managed Service
$13500.00
$19125.00
$18000.00
$25500.00
T76
20 Mbps Managed Service (for speeds > 20 Mbps please call)
$24000.00
$32000.00
Amount
380.00
T45
Additional IP Address (See + notes below)
$ 125.00
$ 167.00
T60
8 Port Hub Rental
$ 150.00
$ 200.00
T61
16 Port Hub Rental
$ 235.00
$ 314.00
T64
Distance Fee for each line outside the convention venue
$ 530.00
$ 707.00
T28
VLAN
T87
Wi-Fi Pkg - in booth (768 Kbps, up to 5 devices)
$ 460.00
$ 2025.00
T88
Wi-Fi Pkg - in booth (768 Kbps, additional device added to pkg)
$ 270.00
T38
T20
Wi-Fi Pkg - access point
$ 150.00
$ 200.00
Wi-Fi - SSID
$ 1500.00
$ 2000.00
T77
Wi-Fi Pkg - hall (512 Kbps, unlimited devices & data)
call for quote
T78
Wi-Fi Pkg - building buyout (512 Kbps, unlimited devices & data)
call for quote
$ 614.00
$ 2700.00
$ 360.00
Notes:
GRAND TOTAL $
Prices include labor. For questions please call (212) 216-5432
State and Local Sales Taxes will be added on all items
+ Must order T1, or other High Speed Internet service
* 1 IPAddress = 1 Terminal on network
LABOR CHARGED IN HALF HOUR INCREMENTS
T96 - Straight Time
T97 - Overtime
T98 - Technical Support
7:30am to 3pm, Monday through Friday
All hours other than above and Sat., Sun., and Holidays
$ 66.75 per 1/2 hour
$ 87.50 per 1/2 hour
$ 67.50 per 1/2 hour
JKJCC does not guarantee Internet speed beyond the portal provided for your connection and is not
responsible for diminution of performance due to your equipment and/or configuration.
All customers will be subjected to a minimum of $500.00 non-return Internet Equipment fee, if all telephone sets or Internet
equipment and related materials are not returned to the Telecommunications Service Desk no later than one hour after the
official close of the show.
JKJCC USE ONLY
______________________________________________________________
Received By
______________________________________________________________
Credit Card Authorization #
______________________________________________________________
Check #
______________________________________________________________
Invoice #
JKJCC PAID STAMP
Floor
Plan
Required
See Page 2 for mailing instructions
Special Conditions, Materials, and 24-Hour Service
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
See reverse side for instructions and conditions.
For faster ordering with a confirmation call toll-free 1.877.452.8487or go to www.javitscenter.com
effective 1/1/2015
TELECOMMUNICATIONS SERVICES
SERVICE ORDER INFORMATION
1. Conditions for processing service order forms are:
a. PAYMENT AND CREDIT CARD INFORMATION FOR SERVICE MUST
ACCOMPANY SERVICE REQUEST.
Date payment is received shall determine the applicable rate.
b. Booth Number(s) must be identified on face of form.
c. If third party billing is required, service contract must include company
name c/o display house. Display house address and contact name must
be indicated on service contract. Payment policy will apply.
d. Customer should pick up telephone and dialing instructions at the Service
Desk.
e. A time and material charge may be applied to line relocations if not
indicated or different from locations shown.
2. Credit will not be given for service installed and not used. Services
cancelled prior to installation will be subject to cancellation fee.
3. Claims will not be considered unless filed by exhibitor prior to close of
exposition at the JKJCC Service Desk. Non-receipt of service must be
reported to the JKJCC Service Desk prior to close of the day for
verification and consideration.
4. Unpaid balances are subject to past due penalties.
5. Returned checks will be subject to a $50.00 fee plus forfeiture of the
discount rate for all services ordered.
6. Customer's Duties: Customer will be responsible for returning all
telephone sets or other Equipment and related materials to the
Telecommunications Service Desk no later than one hour after the official
close of the show. Customer shall be liable for any loss or damage to the
Equipment arising from Customer's negligence, intentional act, unauthorized
maintenance, or other cause within the reasonable control of Customer, its
representatives, employees, agents, or invitees. In the event of any loss or
damage to the equipment for which Customer is liable, Customer shall
reimburse JKJCC for the reasonable cost of repair or replacement.
7. All Calling Charges: Customer is responsible for all calling charges made
on the hardwire line or lines they order. This is to include local calls, 800/888
calls, long distance calls, directory assistance calls and international calls.
8. Long Distance: Long distance interexchange service will be provided by
JKJCC. All arrangements for long distance interexchange service shall be
made directly between customer and JKJCC. Billing for such services may
be processed by JKJCC. Billing or Other questions related to long distance
services should be directed initially to JKJCC at the number shown on the front
of this agreement. Usage rates will be billed in addition to standard line rates.
IMPORTANT RULES AND REGULATIONS
(ii) if, after reasonable and repeated efforts, JKJCC is unable to install the
Equipment or replacementEquipment in good working order, or to
restore the same to good working order, or to make programming
operate, the Customer shall be entitled to terminate this Agreement and
receive a refund equal to the total amount therefore paid by Customer.
(c) IN NO EVENT SHALL JKJCC BE LIABLE TO THE CUSTOMER OR TO
ANY OTHER PARTY FOR SPECIAL, COLLATERAL, EXEMPLARY,
INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES. SUCH
EXCLUDED DAMAGES INCLUDE, BUT ARE NOT LIMITED TO, LOSS
OF PROFITS, LOSS OF USE OR INTERRUPTION OF BUSINESS, OR
OTHER CONSEQUENTIAL OR INDIRECT ECONOMIC LOSS.
(d) With some exceptions, no one other than a JKJCC electrician
can make any connections or install/ remove telecommunication
equipment. Please consult Show Management or JKJCC
personnel for additional information.
(e) Unless otherwise noted, all material and equipment furnished by
JKJCC for service shall remain the property of JKJCC and shall
be removed only by the JKJCC at the show closing.
(f) Unless otherwise directed, JKJCC installers are authorized to
cut floor coverings to permit installation of service.
(g) JKJCC is not responsible for voltage fluctuation or power failure
because of temporary conditions.
Indemnification: Customer hereby assumes liability for and agrees to indemnify,
protect, and hold wholly harmless JKJCC and its agents, employees, officers,
directors, and any and all successors and assigns, from and against any and all
liabilities, obligations, losses, damages, injuries, claims, demands, penalties,
actions, costs, and expenses, including reasonable attorney's fees in contract,
in tort or otherwise, which result from or arise out of negligence or wrongful use
of the Equipment or the Services by the Customer or its representatives,
agents, employees, or invitees.
Assignment: JKJCC shall have the right to assign its interest under this
Agreement to any other party subsequently providing Equipment and Services
to the Building.
Entire Agreement: This Agreement and any attached supplement(s) constitute
the entire agreement between the parties hereto and supersedes all prior oral or
written discussions or agreements. This Agreement may be amended only by
a written agreement executed by both parties.
Governing Law: This Agreement shall be construed under the laws of the State
of New York.
Limitation of Liability:
(a) JKJCC's obligations under this Agreement are subject to, and JKJCC shall
not be liable for delays, failure to perform, or damage or destruction or
malfunction of the Equipment and Service, or any consequences of the
above, caused, occasioned or due to fire, flood, water, the elements, labor
disputes or shortages, utility curtailments, power failure, explosions, civil
disturbances, government regulatory requirements, acts of God or public
enemy, war, military or government requisition, shortages of equipment or
supplies, unavailability of transportation, acts or omissions of anyone other
than JKJCC, its representatives, agents or employees, or any other cause
beyond JKJCC's reasonable control.
(b) In all situations involving performance or non-performance of Equipment or
related programs or Services furnished under this Agreement, the Customer's
sole and exclusive remedy and JKJCC's sole and exclusive liability will be
(i) the adjustment or repair of the Equipment or replacement of its parts by
JKJCC or, at JKJCC's option, replacement of the Equipment or correction of
the programming errors, or
TIPPING IS NOT PERMITTED. ANY REQUESTS FROM PERSONNEL
FOR GRATUITIES SHOULD BE IMMEDIATELY REPORTED TO
JKJCC MANAGEMENT.
MAKE CHECKS PAYABLE TO THE JAVITS CENTER
Please retain a copy for your records.
Return with payment to:
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001-1188
Phone 877.452.8487
Email: [email protected] (Credit Card Payment Only)
www.javitscenter.com
Welcome to Centerplate - Exclusive In-House provider of
Food & Beverage for the Javits Convention Center!
We’re pleased to welcome you to Centerplate at the Jacob K. Javits Convention Center!
As the Javits Convention Center’s exclusive in-house caterer and provider of food & beverage for more
than two decades, Centerplate is renowned for its impeccable service and superb selection of menus. As
a direct result of Centerplate’s dedication to excellence, The Javits Center has held the Exclusive Food &
Beverage contract for over 20 years.
We offer a full range of menus and items which cater to every taste and budget, from simple snacks to
elegant main courses. Centerplate’s commitment to superb cuisine and impeccable service has helped
the Jacob K. Javits Center to emerge as one of America’s foremost convention center complexes.
Frequently Asked Questions: to follow are some answers to questions that our clients frequently ask:
When is the best time to place Catering orders? It has been our experience, that beginning the process of
entering orders at the earliest date possible and then adjusting as needed makes for a smooth and
seamless process. The deadline for orders is (14) days prior to show start. Please keep in mind that you are
completely able to adjust or cancel any orders up until (7) days prior to the event. As a courtesy, we will do
our best to arrange for orders placed on site but there will be a late fee attached.
What services does Centerplate offer? The Executive chef and his culinary team enjoy designing a wide
variety of extraordinary menus inspired by culinary influences from around the world. As a result, they
create sophisticated dishes that appeal to ethnic or regional tastes. Each day they prepare Breakfast &
Luncheons for 25 -2,000, Breaks for as few as 10 and Elegant Banquets for as many as 5,000.
How do I go about placing orders?
x Centerplate's catering menus and order forms are now available online to download at:
http://www.ezplanit.com/OrderForm.asp?VID=260
x Please call us directly at 212-216-2400 and our catering Sales Staff will answer all your questions and
assist you in placing your catering order
x Fax your orders to 212.216.2495 or email to Sales: [email protected]enterplate.com
What are the food & beverage policies?
x
Centerplate holds the exclusive contract for food & beverage at the Javits Convention Center.
NO OUTSIDE FOOD & BEVERAGE IS PERMITTED.
x
Orders placed on site: Additional orders are always welcome! Please keep in mind that due to
heavy activity during show dates, on site orders may take one hour or more to reach you and will
incur a late fee charge.
x
To confirm your order: We must receive signed contract, BEO and full payment no later than (14)
days prior to the first event. If these steps are not completed, your service cannot be confirmed.
x
Payment Policy: Please remember that Centerplate requires full payment prior to the start of the first
service . We accept corporate check, major credit cards and wire transfers.
x
Uniformed Wait staff will be assigned and charged as follows:)
Disposable service (1) wait staff per (40) guests China Service (1) wait staff per (20) guests
Captain (1) per (200) guests
All of us at Centerplate have a true love of hospitality and are committed to making your event a complete
success. Please do not hesitate to contact us with any questions. Call our direct line at 212-216-2400. We
truly appreciate the opportunity to provide catering for your event. Our goal is - to not only meet – but
exceed your expectations!
1
:HVWWK6WUHHW1HZ<RUN1<
3KRQH)D[
&$7(5,1*25'(5)250
)D[FRPSOHWHGRUGHUVWRIRUFRQWUDFWSURFHVVLQJ
)RUTXHVWLRQVRUWRUHFHLYHDFRPSOHWHPHQXSDFNHW
%86,1(66&203$1<,1)250$7,21
&203$1<1$0(
LQFOXGHERWKQDPHVLIGLIIHUHQW
%,//,1*$''5(66
&,7<67$7(=,3&2'(&28175<
0$,1&27$&7
7(/(3+21(180%(5&(//3+21(180%%(5
)$;180%(5
(0$,/$''5(66
6,7(9(18(,1)25$07,21
(9(176+2:1$0(
(9(17'$7(6
%227+5220180%(5
180%(52)*8(676
216,7(&217$&7
216,7(&217$&7&(//3+21(180%(5
'$7(2)
6(59,&(
67$577,0(
(1'7,0(
0(18,7(0
47<
35,&(
7KLVRUGHULVQRWFRQILUPHGXQWLO\RXKDYHUHFHLYHGD&HQWHUSODWHFRQWUDFW
DQGSURYLGHGDFRPSOHWHVLJQHGFRQWUDFWDQGSD\PHQWLQIRUPDWLRQ
35,&(68%-(&772&+$1*(:,7+287127,&(
8QLIRUPHGZDLWVWDIIZLOOEHDVVLJQHGDQGFKDQJHGDVIROORZV
'LVSRVDEOHVHUYLFHUHTXLUHVZDLWVWDIISHUHYHU\JXHVWV
&KLQDVHUYLFHUHTXLUHVZDLWVWDIISHUHYHU\JXHVWV
&DSWDLQUHTXLUHGSHUHYHU\JXHVWV
:DLWVWDIIEDUWHQGHUUHTXLUHGWRGLVSHQVHDOFRKROLFEHYHUDJHV
%DUVHUYLFHZLOOUHTXLUHEDUWHQGHUSHUHYHU\JXHVWV
$OORUGHUVDUHVXEMHFWWR&HQWHUSODWHWHUPVDQGFRQGLWLRQVDQGPXVWEHVLJQHGDQG
DFFRPSDQLHGE\\RXUFDWHULQJUHTXHVW
$GHOLYHU\IHHZLOOEHDGGHGWRDOORUGHUVXQGHUH[FOXVLYHRIDGPLQ
FKDUJHDQG1<6WD[HV
IHHDVVHVVHGWRDOORUGHUVZLWKDVXEWRWDOXQGHUWKDWDUHVHQWLQ
XQGHUIRXUWHHQGD\VSULRUWRWKHHYHQW2UGHUVRYHUDODWHIHH
ZLOOEHDVVHVVHG
$OORUGHUVDUHVXEMHFWWR1<67D[DQGDGPLQFKDUJH
#FTUJO4IPX
4JODFZPVWFQMBOOFEUIF+BDPC+BWJUhT$POWFOUJPOTBMMFZFTBSFPO
ZPV
$PVOUPOUIFPOTJUF'FE&Y0GmDFBU+BDPC,+BWJUT$POWFOUJPO$FOUFSUPIFMQZPVS
FWFOUTIJOF
5PUBM&WFOU4FSWJDF
0SEFSZPVSQSJOUFEFWFOUNBUFSJBMTJOBEWBODFBOEXFMMIBWFUIFNSFBEZBOE
XBJUJOHGPSZPVXIFOZPVBSSJWF*UTUIBUFBTZ
)FSFBSFKVTUBGFXXBZT'FE&Y
0GmDFDBOTVQQPSUZPVSFWFOU
t1SFNJVNQSJOUJOHDPQZJOHBOE
CJOEJOHTFSWJDFT
t2VJDLUVSOBSPVOEPOTJHOTCBOOFST
BJTMFTJHOTNFUFSCPBSETnPPS
HSBQIJDTQPTUFSTUFOUDBSETBOE
XJOEPXDMJOHT
"OETJODFXFSFPOTJUFBUZPVSFWFOUMPDBUJPOXFDBOIBOEMFBOZMBTUNJOVUF
TVSQSJTFT5VSOUPVTXIFOZPVSFTIPSUPOQSPHSBNHVJEFTOFXTMFUUFST
BEEFOEVNTSFHJTUSBUJPOGPSNTPSTQFBLFSTOPUFT
t)JHITQFFEIJHIWPMVNFQSJOUJOH
1MVTXIFOFWFSZPOFIBTHPOFIPNFXFDBOIFMQZPVGPMMPXVQXJUIEJSFDUNBJM
UIBUNBLFTBOJNQBDU
t1SPGFTTJPOBMmOJTIJOHPQUJPOT
8FSF)FSFUP)FMQ
t3FMJBCMF'FE&Y¥TIJQQJOH
+BDPC,+BWJUT$POWFOUJPO$FOUFS
8UI4USFFU
/FX:PSL/:
3PZ)BEEPDL!GFEFYDPN
'JOENPSF'FE&Y0GmDFMPDBUJPOTBUZPVSGBWPSJUFIPUFMTBOEDPOWFOUJPODFOUFSTBU
EDCDWBNLBNMUDMSHNMRPSDBMM(P'FE&Y
(GF'Z5QNWVKQPU6JCV/CVVGT5/
t1SFDPOGFSFODFmMFBTTJTUBODF
t1BDLBOETIJQTFSWJDFT
:PVDBOQMBOGPSBQQMBVTFXIFOZPVhWF
HPU'FE&Y0GmDFJOZPVSDPSOFS
CONFERENCE ROOM
Need an ad hoc meeng place? Want a place to meet with customers away from the show room r? Need a headquarters for the event? FedEx
O and Print is ideal. Our Eve Suites are well suited and fully equipped with all the amees you are accustomed to having
at your own Each room includes a computer, high speed internet access, as well as a speaker phone – all of which will help you to
operate as ently and evely as possible throughout your event. For addi informa regarding our rentals and services contact us by
phone at (212)-216-2900 or via email at [email protected]
Limited Availability
Company Name
Booth
Show Name
Room Rental Dates
Billing Name
Billing Address
City, State/Country, Zip
E-Mail
Contact
Credit Card No.
Expiraon
Telephone Number
Fax Number
Cardholder Signature
Print / Type Cardholder Name
Your signature is REQUIRED in order to process this request.
Customer Acceptance of Terms and Condions:
TO PAY BY CHECK MAIL PAYMENT W/ ORDER TO:
Descrin of Service
Item
Qty
Price
1. CONFERENCE ROOMS (Seats 4-6, Includes T-1 Access and All Domestic US Long Distance Calls):
A. Conference Room by the Hour
N-05
$150.00
B. Conference Room by the Day
N-06
$800.00
GRAND TOTAL
TOTAL PAYMENT MUST ACCOMPANY ORDER
Fed
ce
655 West 34th Street
New York, NY 10001
Credit Card users ONLY may fax order to 212-594-9204
Total
Introducing an exclusive space designed
around the needs of businesses.
JACOB JAVITS CONVENTION CENTER
Introducing The American Express OPEN Business Lounge, a first of its kind
space built exclusively for Business Cardmembers from American Express OPEN
and their guests.
American Express OPEN is the small business division of American Express and our
mission is to help businesses do more business. It’s the reason we built the American
Express OPEN Business Lounge, a productive oasis away from the tradeshow marathon
where Business Cardmembers can relax, recharge and reconnect. Simply show your
Business Card from American Express OPEN to the receptionist to enjoy these benefits.
Free Wifi
Download a large presentation, video conference with your office,
or just catch up on email. With free Wifi you can stay connected
and productive.
Complimentary Snacks & Beverages
Enjoy a variety of healthy snacks, coffees and teas—sourced
from our Business Cardmembers—to help you refuel and stay
on top of your game.
Comfy Seats
After roaming the tradeshow floor all day, give your feet and back
a break on our comfy couches.
Power Stations
Keep the power flowing. Recharge your tablet, phone or laptop
at one of our many power stations. Forget your charger? Ask the
receptionist for a loaner.
Meeting Spaces
Conduct your meetings in a quiet space away from all the noise
of the floor, and conveniently print meeting documents from one
of the lounge printers.
CARDMEMBERS ENJOY EXCLUSIVE ACCESS TO LOUNGES IN ALL LOCATIONS
The American Express OPEN Business Lounge is just one of the many benefits
we can offer your business.
Not a Cardmember? Experience purchasing power, savings on business expenses, cash
flow flexibility and much more. Visit the OPEN Business Lounge, or one of our kiosks
located throughout the convention center, to apply for a Card and get more information
on how we can help you grow your business.
What Card is right for your business?
Speak with one of our business consultants about your top business expenses to
identify which Card is right for your business.
1.
2.
3.
TOTAL
NEW YORK CITY • LAS VEGAS • CHICAGO
Visit the American Express OPEN Business Lounge.
We’re located above the south side of the Crystal Palace at 4E Terrace.
THIRD FLOOR EXHIBITION HALLS
34th
St.
NORTH
CRYSTAL PALACE
11th Ave.
FOOD CAR
CONCIERGE DESK
open.com
SuperShuttle / Golden Touch
Transportation
Located at the Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001
SuperShuttle offers shared-ride and private van service to:
LaGuardia, Newark Liberty & John F. Kennedy Airports at rates as low as $15 + Gratuity & NY
SalesTax*
This special offer is provided exclusively for Exhibitors and Attendees traveling
to and from the Javits Center when ordered in advance.
Call: (800) BLUE-VAN or (800) 258-3826 Web site: www.supershuttle.com
Please refer to your event discount code located in the Javits Welcome letter.
The on-site rate is:
$15 - LaGuardia (LGA)*
$19 - John F. Kennedy (JFK)*
$20 - Newark Liberty (EWR)*
Private Vans to JFK/LGA: $115.00 + gratuity & tax
Private Vans to EWR: $125.00 + gratuity
Questions?
Email Stan Kravitz at [email protected] or [email protected]
* To receive above rates use discount code: JJCNY
AMERICA’S LEADING AIRPORT SHUTTLE SERVICE
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001-1188
*** SPECIAL NOTICE ***
Shipping Freight - To and From Javits Center
To: Decorators, Exhibitors and Show Manager
The Javits Center is increasingly being billed for freight charges owed by show managers,
exhibitors and decorating companies. The Center is not liable for these charges and the problem is
causing a huge drain on our resources as well as affecting our credit rating. While some of the
problems lie with poor record keeping by certain carriers, we have discovered a number of
instances in which those responsible for the shipments have not provided the carriers with accurate
billing information.
There are a number of steps you can take to make certain that we are not billed for your shipments,
such as:
1) When arranging for freight to be shipped to you at the Center, Your full name MUST appear on
the address and "c/o" precedes the Center's address. You MUST include your Show and Booth
number;
2) When shipping freight from the Center, use your name and address rather than the Center's. The
Center's name should only be used if a shipper requires it as the pick-up address;
3) Provide carriers with the shipper's and the receiver's complete name, address, telephone number
and account number; and
4) Shipments MUST be pre-paid or that the carrier is provided with the accurate account number of
the party responsible for payment.
We do not currently maintain records of, or otherwise play a role in, your shipments because we are
not a party to your transactions. If these problems persist, however, we will be forced to do so, which
will only serve to increase your costs and possibly cause delays in the movement of your
goods to and from the Center.
We appreciate your cooperation in this important matter.
Very truly yours,
Jacob K. Javits Convention Center Finance Department
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertisement