Safety Plans for Non-OCIP Projects - Northwest Utility Contractors

Safety Plans for Non-OCIP Projects - Northwest Utility Contractors
National Utility Contractors Association of Oregon &
SW Washington
Bureau of Environmental Services
Portland, Oregon
For non-OCIP Projects
Contractor Staff Requirements and Responsibilities
Primary Safety Person Responsibilities
Project Manager Responsibilities
Job Superintendent/Foreman Responsibilities
Employee Responsibilities
Initial and Annual Orientation Programs
Safety Violation Disciplinary Policy
Accident Prevention
Prevention of Personnel Injury
Daily Safety Inspections
Toolbox Meetings
Supervisory Safety Meetings
Safety Equipment and Instructions
Accident Investigation and Corrective Action
Reporting Dangerous Conditions
Stopping Dangerous Actions
Infectious Disease Program
Respiratory Protection Program
Prevention of Material Damage
First Aid/Medical Supplies
Safety Signs
Reference Material
Daily Inspections
Fire Extinguishers
Equipment Inspection
Traffic Control Program
Project Security Plan
Accident/Injury Control Processes
Personnel Injury
First Aid
Emergency Transportation
Emergency Communications
Records and Reports
External Safety Audits
Safety Inspections
OSHA visits
Visitor Hazard Control Protection
Known and Potential Project Hazards
Confined Space Procedures
Fall Protection
Electrical/Hot Work
Housekeeping/Site Security
Fire Protection Program
Assured Electrical Grounding Program
Hazardous Communication
Appendix Section
Checklist of Required Submittals and Documentation
Job Area Survey and Project Map
Safety Personnel Documentation
Designation of Competent Persons
CPR and First Aid Trained Employees
Names and Contact Information of All Safety Personnel
Construction Manpower
Ambulance/Emergency Response Services
Fire Prevention Plan Layout Drawing
Confined Space Entry Permits
Emergency Response Plan
Project Security Plan
Job Safety Analyses
Respiratory Protection Program
Hazardous Communication Program
Traffic Control Plan
Signature Pages
Training Record for Hazard Communications
Training Record for Fall Protection
Sample Request Pages
MSDS Sample Request Page
Utility Location Request Page
Employee Report of Hazard
Near-Miss Non-Medical Incident
Tailgate Safety Meeting
Job Safety Analysis
This plan was developed in a cooperative effort between the National Utility
Contractors Association of Oregon and SW Washington (NUCA) & the Bureau of
Environmental Services (BES) of the City of Portland. The intent is to provide a
comprehensive basic plan that may be used on future BES projects. Contractors who
elect to use this plan will state their intentions in a submittal. This submittal will
include specific information indicating the name and contact information of the primary
safety person, the competent persons, and any other components deemed necessary by
BES or the Contractor. A checklist of required submittals can be found in the
Appendix Section of this document.
The Job Site Safety Plan shall be available at the job site. One copy shall be provided
to the Owner's Safety Representative. The Job Site Safety Plan will be updated or
revised as necessary.
General Contractors using this plan assume the responsibility to provide a safe and
healthy work environment for all of their employees and all of the employees of
subcontractors of all tiers. To achieve this, the active support of their management and
staff will be provided to assure proper work attitudes and compliance with established
safety and health requirements.
This Job Site Safety Plan will guide project supervision in assuring that all work will be
conducted in a manner designed to eliminate or minimize the exposure to workplace
The provisions of this Job Site Safety Plan are mandatory for all Contractors’ on-site
personnel, including direct employees and all employees of their subcontractors.
Contractor will comply with all applicable regulations including:
The Occupational Safety and Health Act (OSHAct)
Oregon Revised Statutes Chapter 654 (The Oregon Safe Employment Act)
Oregon Administrative Rules Chapter 437 (Occupational Safety and Health
o Division 1 General Administrative Rules
o Division 3 Construction
Contract Safety Requirements provided by Project Owner.
All other applicable federal, state and local safety and health standards.
In the event that the law requires greater safety obligations than those imposed by the
Contract Documents, the Contractor shall perform the obligations required by law
without cost to the Owner.
All individuals will have access to this Job Site Safety Plan prior to participation in
fieldwork. The information herein and related safety topics will also be delivered in
on-site training sessions. If desired, specific Owner’s personnel will also be able to
participate in these training sessions.
Contractor Staff Requirements and Responsibilities
Primary Safety Person
The Primary Safety Person is responsible for the direction of the Safety and
Accident Prevention Program. He/she will act in an advisory capacity to the
Project Manager and administer the Job Site Safety Plan.
Primary Safety Person Responsibilities:
1. Coordinate the Safety and Accident Prevention Program and related
activities with all Contractors and subcontractors on this project.
2. Coordinate with the Project Manager to meet with designated supervisory
personnel of Contractors and Subcontractors before they begin work in
order to ensure their understanding of and compliance with the Contractor
Safety and Accident Prevention Program.
3. Coordinate with the Project Manager to administer employee new hire
safety orientations.
4. Review accidents, direct investigations and recommend corrective action.
5. Maintain record of accidents and follow required reporting procedures.
6. Cooperate in the preparation of letters and bulletins on accident prevention
problems and the distribution of approved safety literature.
Project Manager Responsibilities
The Contractor Project Manager is responsible for maintaining contact with the
Safety Director to monitor the on-site direction of the Job Site Safety Plan. The
Project Manager is also responsible for the following:
1. Read and review the Construction Safety Standards and be knowledgeable
of all applicable federal, state, and local standards. Have available copies of
all applicable federal, state, and local safety regulations at the main office.
2. Coordinate with the Primary Safety Person to make an analysis of the plans
and specifications and study of the site to determine the potential accident
exposures. Particular attention will be given to protection of the public and
traffic control.
3. Read and review the Contractor safety and accident prevention program on
each new project and make amendments or additions that will be applicable
to a particular job or owner’s requirement.
4. Be responsible to report to the Job Superintendent un-safe practices and
conditions either of the Contractor employees or Subcontractor personnel
and ensure that the Superintendent takes the required corrective action.
5. Coordinate with the Primary Safety Person to instruct Subcontractors and
their employees to comply with applicable safety requirements and to
document violations of safety requirements by Subcontractor personnel.
6. Coordinate with the Primary Safety Person to provide the job site with the
necessary safety forms, posters, reports, regulations and literature.
7. Coordinate with the Primary Safety Person to assure that all Field Site
Supervisors maintain accurate and correct records.
8. Review all accident/incident reports and initial corrective actions to
determine effectiveness of the actions.
Job Superintendent/Foreman Responsibilities
1. Be familiar with the laws and regulations pertaining to safety and the basic
2. Be responsible for management of on-site safety in his/her area, and see that
the entire safety program is carried out at the work level.
3. Require all Subcontractors and other Contractors on-site to adhere to all
safety regulations.
4. Administer employee new hire safety orientations.
5. Make available all necessary personal protective equipment, job safety
materials, and first aid equipment; make sure it is used properly.
6. See that all injuries are cared for properly and reported promptly.
7. Investigate all accidents; file complete reports and correct the cause or
remove the hazard immediately.
8. Submit reports to the Project Manager regarding safety meetings, accidents,
incidents and injuries.
9. Assure that designated “Competent Persons” for each of the following
construction activities are assigned and present on-site when activities are
being performed. Competent person means one who is capable of
identifying existing and predictable hazards in the surroundings, or working
conditions which are unsanitary, hazardous, or dangerous to employees, and
who has authorization to take prompt corrective measures to eliminate them.
Activities requiring a competent person include, if applicable:
Excavation and Shoring
Lifting Equipment
Confined Space Entry
Fall Protection
Electrical/Hot Work
Employee Responsibilities
1. Work according to good safety practices as posted, instructed, and
2. Refrain from any unsafe act that might endanger himself/herself or coworkers.
3. Use all safety devices provided for their protection.
4. Report any unsafe situation or act to their supervisor or the Primary Safety
Person immediately.
5. Assume his/her share of responsibility for thoughtless or deliberate acts that
cause injury to himself/herself and/or co-workers.
Initial and Annual Orientation Programs
Each employee, prior to starting work, will receive a safety orientation. During
the orientation, the employee(s) will review, at a minimum, the job site safety
rules, the safety violation disciplinary program, and the Contractor’s employee
safety handbook. Each new employee will be required to read the handbook
and to acknowledge its contents by signing the appropriate signature page. This
will indicate that the employee understands and agrees to abide by the directives
set forth. A copy of the signature page will become a part of the employee’s
file, which will be maintained by the Contractor’s personnel department.
Initial and annual orientation programs should also include at a minimum:
hazards present in the area in which the employee will be working, the personal
protective equipment and apparel they will be required to use or wear, incident
reporting, and the location of approved medical clinics.
Safety Violation Disciplinary Program
In order to maintain a safe and healthy work environment, a Safety Violation
Disciplinary Program has been developed to monitor and control unsafe work practices.
Serious or multiple violations of safety rules will result in termination for cause in
accordance with this progressive discipline system.
Disciplinary Program
When an employee commits an unsafe act, the foreman or superintendent
should correct them and instruct them to refrain from such unsafe acts. If the
unsafe act is:
1. Serious and intentional, the employee shall be:
a. Verbally reprimanded, or
b. Suspended from work for a period of time, or
c. Terminated for cause, at the discretion of the Superintendent or Project
Manager, depending on the severity of the conduct and circumstances.
2. Repeated or multiple, after being corrected and instructed to refrain from
unsafe acts; the employee shall be;
a. Suspended from work without pay for a minimum of three days, or
b. Terminated, at the discretion of the Superintendent or Project Manager.
Accident Prevention
First Aid/Medical Supplies
First aid kits will be available at all work locations. Kits will contain supplies
as required by OSHA standards but at a minimum will contain the following:
8 gauze pads (at least 3” x 3”)
2 gauze pads (approximately 8” x 10”)
1 box of adhesive bandages
1 roll gauze bandage (at least 2” wide)
1 pair scissors
1 blanket or equivalent
2 pair latex gloves (or equivalent)
1 cardiopulmonary resuscitation (CPR) mouth barrier with 1 way valve
Soap water solution or moist towelettes
Kits will be of adequate size or number so that this minimal supply list is
available at a ratio of one supply list for every ten workers. Kits shall be
restocked on a regular basis to ensure that an adequate amount of supplies are
7.1.2 Safety Signs
Signs shall be provided as necessary. They shall be posted as required by law
and where necessary, to ensure personnel protection. Examples: Hard Hat
Area, No Smoking.
7.1.3 Personnel Protective Equipment
Employees will report to work each day wearing at a minimum:
 Long pants
 Shirts that cover the shoulders and midsection
 Work boots
All of these items will be made of durable materials, free of holes, and in good
repair. The work boots will have ankle support, non-slip soles, and steel toes.
The Contractor Project Superintendent/Foreman shall be responsible to ensure
that all other equipment is available and adequate for all activities performed.
The employee shall be responsible to use the equipment issued to them;
management and staff shall be responsible to enforce the wearing of protective
equipment by employees. PPE will include but not be limited to hard hats,
safety vests, safety glasses, and work boots. Hearing protection should be
available for all employees to use as needed.
7.1.4 Reference Material
The Project Manager and Primary Safety Person are responsible for the
acquisition and maintenance of all safety, health and fire prevention reference
material applicable to the job site.
Prevention of Personnel Injury
Daily Safety Inspections
The Job Superintendent or their designated representative will make daily safety
inspections of the entire project. He/she will be especially alert to activities
involving new work, new personnel, and new Subcontractors.
7.2.2 Tool Box Meetings
The Foreman or Superintendent will conduct “tool box” safety meetings upon
the initiation of a new work task, as often as deemed appropriate to insure a safe
work environment, but at a minimum of weekly. Meetings to be conducted are:
• Minimum weekly safety meeting.
• Safety meeting at the initiation of new work type
• Biweekly or daily if deemed appropriate to insure safe operations.
It is the Primary Safety Person’s responsibility to see that the meetings are
conducted in a meaningful manner. The Foreman or Superintendent will
distribute “Tool box” topics for use. Current issues, problems, unsafe acts or
conditions that have been observed during the past week will also be discussed.
7.2.3 Supervisory Safety Meetings
These meetings require the attendance of all on-site Subcontractor designees
and will be held on a regularly scheduled basis. If applicable, the Contractor
will participate in a joint Contractor safety coordination program on the project.
7.2.4 Safety Equipment and Instructions
It is the responsibility of the Primary Safety Person to ensure that adequate and
appropriate equipment is available for all activities performed, that all safety
rules and regulations are adhered to and that each employee understands and is
capable of utilizing the equipment provided
Accident Investigation and Corrective Action
Immediately after an accident or incident has occurred, the involved
superintendent will conduct an accident investigation. Based on the findings of
that investigation, he/she will initiate the necessary corrective measures to
prevent the recurrence of a similar situation and provide written documentation.
He/she must continually monitor the job site to ensure that when new
employees are hired and new tasks are undertaken, a similar set of
circumstances does not recur.
Reporting Dangerous Conditions
It is the responsibility of all employees (staff, direct hire, and Subcontractors) to
monitor the site for unsafe conditions. Such conditions are to be immediately
brought to the attention of the Primary Safety Person and responsible
supervisor. The Primary Safety Person is responsible for maintaining incident
and exposure data, reports, and logs.
7.2.7 Stopping Dangerous Actions
The Primary Safety Person, Operations Manager, and Superintendents have the
responsibility and the authority to stop work activities that could impair the
safety of Contractor employees and/or subcontractors’ site personnel who are
directly engaged in the activity or performing adjacent activities. In addition,
all crewmembers shall have the ability to stop unsafe work.
7.2.8 Infectious Disease Program
The Contractor will follow this Infectious Disease Program to protect
employees against biological and disease producing organisms that may be
encountered around live sewage. The program is as follows:
Infectious Disease Program
Employees will be trained in the following personal hygiene practices:
• Wash your hands well with clean water and soap before you eat or use tobacco
products and after work. Remember that while waterless hand cleaners are better
than nothing, tests have shown that soap and water or just water alone are more
effective at removing sewage residue.
• Do not touch your nose, mouth, eyes or ears with your hands, unless you have just
washed. Most of the time, people get these diseases when they have germs on their
hands and they touch their mouth or nose or eyes.
• Avoid licking your lips.
• Keep your fingernails short; use a stiff soapy brush to clean under your nails.
• Always wear gloves when your hands are chapped or burned or you have a rash or cut.
• Clean your work tools regularly with a solution of one part bleach to ten parts water.
The bleach solution must be made fresh every 24 hours for it to kill germs.
• When possible, shower and change out of your work clothes before you leave work.
• Do not keep your soiled work clothes with your other clothes.
• Report any injury or illness you think you got from work right away.
• If you do get sick, be sure to tell your doctor that you work around live sewage.
That information will help the doctor know what to look for.
Personal Protective Equipment
• Employees will be provided with and trained in the use of all necessary personal
protective equipment, including but not limited to a hard hat, safety glasses, hearing
protection, safety vest, and appropriate footwear.
• Gloves, goggles, a face shield, water resistant suit, or respirator may also be necessary
depending on the job.
• The Contractor will recommend that employees have up-to-date shots for tetanus and
diphtheria, but associated costs for these vaccinations will be the responsibility of the
• The Contractor will advise any employees who have not had primary vaccinations for
polio, typhoid, measles, mumps, and rubella to speak with their (the employees)
primary care physician(s) about having those done. It is also important that the family
members of workers be current in their vaccinations. Any costs associated with
vaccinations will be the responsibility of the employee.
7.2.9 Respiratory Protection Program
The Contractor will prevent atmospheric contamination to facilitate the control
of those occupational diseases caused by breathing air contaminated with
harmful dusts, fogs, fumes, mists, gases, smokes, sprays, or vapors. This shall
be accomplished as far as feasible by accepted engineering control measures
(for example, enclosure or confinement of the operation, general or local
ventilation, and substitution of less toxic materials). When effective
engineering controls are not feasible, or while they are being instituted,
appropriate respirators shall be used.
The Contractor will establish and maintain a respiratory protection program,
which shall include the requirements outlined in OAR 437, Division 3,
Subdivision D, 1926.103.
Prevention of Material Damage
The site superintendent or their designated representative will conduct
daily inspections of all areas in which flammable or combustible
materials are used or stored.
7.3.2 Fire extinguishers will be located in all temporary buildings and
Contractor vehicles.
Equipment Inspection - The superintendent will assure completion and
recording of all periodic equipment inspections.
7.3.4 Traffic Control Program – The Contractor will submit a site-specific
traffic control plan.
7.3.5 Project Security Plan – The Contractor will submit a Project Security
Plan that will include a description of the methods that will be used to
secure the work area and excavations from public access.
Accident/Injury Control Procedures
Personnel Injury
It is the responsibility of the employee to report immediately to their supervisor
all injuries, no matter how minor.
First Aid
Contractor or Subcontractor employees that are currently first aid certified can
provide first aid to employees who require those services. A list of currently
certified first aid employees will be posted in the job site trailer or at another
location where it will be accessible to employees. Other first aid services will
be provided as needed by members of the emergency response system, which
will be activated as needed.
Emergency Transportation
Ambulance Service/Fire & Police Departments numbers will be posted on all
bulletin boards in the Contractor office trailer, in all subcontractor trailers,
and/or at other locations where they will be accessible to employees. When job
sites are remote or difficult to access specific directions to the site will be
developed and maintained with the posted emergency phone numbers. Refer to
Section 8.4 for the Emergency Procedures to follow.
Emergency Communications
In addition to outside telephone service, cellular phones will be used. In the
event of any incident requiring ambulance, police, or fire department response,
or the media:
1. If ambulance, off site first aid treatment, police, or fire service is required
CALL 911; identify yourself and location of the incident.
2. Notify the project Primary Safety Person.
3. Notify the Project Superintendent.
4. Designate a person to wait for and guide the ambulance or authorities to the
5. Notify the City Project Manager within 1 hour of incident if possible. Alert
them that the 911 Emergency Response System has been activated.
6. Notify the Contractor Project Manager in the following situations:
a. Serious Injury to a Contractor employee, subcontractor employee, owner
employee, or general public.
b. Any property damage occurs.
Records and Reports
Timely preparation of ALL reports and submittals pertaining to this safety plan will
be given high priority.
10.0 External Safety Audits
Safety Inspections
The job site shall be visited regularly by the Project Manager for the purpose of
reviewing the job site for compliance with OR-OSHA and the Contractor’s
safety and health requirements and to perform safety and health audits.
Federal/State OSHA Compliance Officers and Insurance Representatives
In the event a compliance officer or insurance representative visits the job site,
the following shall be observed by the Competent Person:
10.2.1 Ensure proper identification is given
10.2.2 Inquire as to the purpose of the visit:
Specific Complaint
General Inspection
Accident or Injury
10.2.3 Immediately inform job site management of their presence.
10.2.4 Ensure that they meet with the Project Foreman and Superintendent.
10.2.5 Ensure that they have access to any part of the project they have
indicated they wish to inspect.
10.2.6 Notify the Contractor Project Manager.
10.2.7 In the case of compliance officer’s visits, notify the City of Portland
11.0 Visitor Hazard Control Protection
All visitors to this project will be required to contact the Project Superintendent.
Visitors will be briefed on operations and hazards.
Visitors will comply with the written SSP.
Visitors will wear the appropriate PPE required for the operations being
conducted at the site.
11.5 Visitors that do not check in with the Project Superintendent will remain a safe
distance from all operations and will be considered a member of the general
12.0 Known and Potential Project Hazards
Confined Space Procedures
Prior to participating in a confined space entry (permit or non-permit), employees shall
be trained in confined space entry. Before entering any BES confined spaces an
authorization permit must be obtained from the BES engineer. A competent person in
confined space entry shall be present at each entry and shall be responsible for filling
out a CSE permit if the workers will be entering a permit-required confined space. A
list of competent persons should be submitted with this safety plan.
Confined Space Definitions:
Confined Space means a space that:
1. Is large enough and so configured that an employee can bodily enter and
perform assigned work; and
2. Has limited or restricted means for entry or exit (for example, tanks, vessels,
silos, storage bins, crawl spaces, hoppers, vaults, manholes, pipelines and pits
are spaces that may have limited means of entry,); and
3. Is not designed for continuous employee occupancy.
NOTE: A space to be considered a “Confined Space” must meet all three of these
Entry Supervisor means the person (such as the employer, foreman, or crew chief)
responsible for determining if acceptable entry conditions are present at a permit space
where entry is planned, for authorizing entry and overseeing entry operations, and for
terminating entry.
NOTE: An entry supervisor also may serve as an attendant or as an authorized entrant, as
long as that person is trained and equipped as required.
Attendant means an individual stationed outside one or more permit spaces who monitors
the authorized entrants and who performs all attendants’ duties.
Authorized Entrant means an employee who is authorized by the employer to enter a
permit space.
Entry means the action by which a person passes through an opening into a permit-required
confined space. Entry includes, ensuing work activities in that space and is considered to
have occurred as soon as any part of the entrant’s body breaks the plane of an opening into
the Space.
Duties of authorized entrants, attendants, and entry supervisors
Authorized entrants, attendants, and entry supervisors have the following duties and
Keep unauthorized entrants away from the space
Remove unauthorized individuals who enter or who attempt
to enter the permit space.
Communicate with entrants, monitor their status, and tell
them when to evacuate.
Inform the entrants and the entry supervisor if unauthorized
persons enter the permit space.
Communicate with the attendant regularly
Remain outside the space during entry operations until
relieved by another attendant
Know the number and identity of authorized entrants.
Use all equipment properly
Determine that acceptable entry conditions are maintained.
Exit from the permit space immediately upon an order to
evacuate, an alarm warning, or a sign of a hazardous
Know permit space hazards, including the mode, symptoms,
and consequences of exposure.
Notify the attendant of any signs or symptoms of exposure to
a hazardous condition.
Terminate the entry and cancel the permit when entry
operations are finished or if a prohibited condition arises.
Verify that entry conditions are acceptable before signing
the permit and allowing entry.
Perform non-entry rescues if necessary.
Verify that rescue services are available and the means for
summoning them are effective.
Summon emergency responders when entrants need their
Upon preparation for confined space entry, review and inventory that the required personal
protective equipment and testing devices are available and in operable condition.
1. Prior to entering the confined space, determine and document whether the confined
space is a “permitted” or “non-permitted” confined space. Review emergency
procedures. Review gas detection equipment for current calibration and function
(charged or batteries).
All manholes that have been in service (either sanitary or storm) shall be
considered “Permitted Confined Spaces.” Prepare the “Confined Space
Entry Permit,” which will be provided by the Owner.
Newly constructed manholes may be considered either permitted or nonpermitted confined spaces. Employees shall consult the Primary Safety
Person concerning the determination for newly constructed manholes. If the
manhole is considered a non-permitted space, entry is allowed. Continual
testing of the atmosphere is required for non-permitted confined spaces. If
the atmosphere becomes unsafe as indicated through atmospheric testing
(i.e. an alarm sounds), immediately exit the space, and reclassify the space
as a permitted confined space. Follow the procedures below for re-entry.
2. Prior to opening the confined space, test the atmosphere of the confined space through
the manhole lid.
Test the atmosphere through the manhole lid if access is available. If the
atmosphere is initially deemed safe (oxygen >19.5%, explosive LFL <10%,
toxicity PEL <10 ppm), open the manhole and retest at the top, middle and
bottom of the confined space. Document all atmospheric tests on the
“Confined Space Entry Permit” form.
Evaluation testing –
Verification testing Duration of testing Testing stratified atmospheres –
Analyze, identify, interpret and evaluate.
Results of evaluation must be written.
As recommended by the manufacturer.
A distance of approximately four feet (4’) in the
direction of travel and to each side.
Order of testing - 1) Oxygen 2) Flammable 3) Toxic
1) Oxygen –
a. Oxygen deficient atmospheres (Less than 19.5% oxygen):
DO NOT ENTER. If these levels are noted after the employee has entered
the space, they will immediately exit the space. Symptoms include loss of
muscular coordination, rapid breathing, impaired judgment, vomiting,
fainting, blue lips, coma and death)
b. Normal atmospheric air at sea level (Approximately 20.9% oxygen):
Approximately 20.9% oxygen.
c. Oxygen Enriched Atmosphere: DO NOT ENTER.
If these levels are noted after the employee has entered the space, they will
immediately exit the space.
More than 23.5% oxygen.
2) Flammable/explosive/combustiblea. Greater than 10% of LEL (Lower Explosive Limit).
b. Greater than 10% of LFL (Lower Flammable Limit).
c. Combustible Dust of such a concentration that it reduces visibility to five
feet or less and/or alarm sounds.
3) Toxic atmosphere –
a. Hydrogen Sulfide (sewer gas) at or above 10ppm - eye and respiratory
irritation, paralysis of breathing response, unconsciousness. Eventual death.
b. Carbon Monoxide at or above 35ppm – headache, confusion, nausea,
tendency to stagger, heart palpitations, unconsciousness. Eventual death.
Ventilate a minimum of five minutes before any entry.
To determine VOLUME of:
Rectangle =
Length X Width X Height
Cylinder =
3.14 X ½ Diameter X ½ Diameter X Length
example: sixty inch round manhole, thirty feet deep.
3.14 X 2.5’ X 2.5’ X 30 = 600 Cubic feet (volume) of air.
For the initial purge of the confined space, set the ventilator at least five feet away
and upwind of the entry, with the inlet of the ventilator facing into the wind.
REMEMBER: Before entering any confined space, TEST the atmosphere,
Ventilate, then TEST again!
3. Protect the confined space with signs, cones, barriers, safety tape, or fencing.
4. Assign standby personnel and assess communication needs.
The standby person shall remain at the entrance to the confined space and
maintain communication with the entrant at all times.
Radio communications shall be used if visual contact cannot be maintained.
5. Install a forced air device into the bottom of the confined space.
Insure that the forced air device is located in an area that is free from
exhausting device (gas or diesel motors).
6. Determine the personal protective equipment requirements for the tasks required in the
confined space.
If a single person will enter the space, a harness, winch, and retrieval tripod
shall be utilized.
If more than one person will be entering the space or the permitee will be
entering/traveling into a pipe, consult with the Primary Safety Person to
determine the personal protective equipment requirements.
7. Retest the atmosphere immediately prior to entry. The entrant shall be equipped with an
atmospheric testing device during the entry. Record the oxygen, explosive, and toxic
gas levels every 15 minutes. All tests shall be recorded on the “Confined Space Entry
Permit” form.
8. Upon leaving the confined space, debrief the work team. Note any unusual occurrences,
equipment deficiencies, etc. Return the permit to the corporate office for review by the
Primary Safety Person.
In the event of a confined space rescue emergency, contractor personnel shall contact 911 and
request an emergency response unit qualified in confined space rescue.
No persons shall enter the confined space in an emergency, unless they are properly trained and
qualified in confined space rescue and all protective measures are in place.
12.2 Excavation
A shoring plan will be submitted for approval. In addition, the following
requirements will be followed:
Specific Excavation Requirements
Underground construction and related hazards vary greatly. Factors such as soil
classification, proximity to structures, moisture, both excessive and lack of, duration of
exposure, depth of cut, existing utilities, vibration, imposed loads by equipment, etc., will
all have an impact on the type of shoring and methods of application. It is not the intent of
this policy to limit the use of any industry standard type shoring and related practices. In
light of this, the contractor will adopt OAR 437, division 3, subsection P, 1926.650,
1926.651, and 1926.652, pages P-1 through P-38. Items of vast importance are as follows:
A. The sides of excavations which are five (5) feet or more in depth will be
adequately shored, sloped, or supported in accordance with accepted engineering
B. The sides of excavations which are five (5) feet or less will be evaluated by a
Competent Person for soil stability and protection will be provided if deemed
C. A Competent Person will be responsible for evaluating soil conditions,
monitoring shoring installation, and inspecting protective systems. The competent
person shall have the tabulated data on combination systems available for review
by the inspector.
D. Prior to the start of new work each day:
1. A Competent Person will inspect excavations to ensure that protective
systems are structurally sound with no potential for cave-ins. In addition,
a competent person will inspect excavations after every rainstorm, hard
freezing and thaw, or any other hazard-increasing occurrence.
2. If using hydraulic shoring, the shores must be reconnected to the pump to
ensure proper hydraulic pressure.
E. Every excavation four feet or deeper will have some form of access for both
entering and exiting. Access can be either a portable ladder, fixed ladder integral
with shoring shields, or sloped cut. If a sloped cut or ramp is used for access, the
slope will be configured to allow persons to walk up it in an upright position
without using handholds. When excavations are occupied, access must be placed
so that it can be reached with no greater than 25 feet lateral movement.
F. When installing shoring, it will be performed from the top down, and procedure
reversed when removing.
G. Shoring will be installed prior to entering the excavation.
H. When using plywood for sheathing behind hydraulic shores, the plywood must be
1 1/8 inch thick if softwood, or ¾ inch if 14 ply arctic white birch. When using
other types of sheeting behind hydraulic shores, the sheeting must be in
accordance with the manufacturers tabulated data.
I. Water will not be allowed to accumulate in the excavation.
J. Spoil piles will no be closer than 2 feet from the edge of the excavation unless
shoring or shielding is rated for the full height of the excavation measuring from
the top of the spoils pile to the bottom of the excavation.
K. A registered professional engineer will design excavations that are greater than
twenty feet in depth. Engineered shoring over 20’ in depth will be submitted to
the Owner for review and approval.
L. Undermining of sidewalks or pavement is prohibited.
M. The one call locating system shall be called 48 hours prior to any excavation and
some hand excavating may be necessary at times around existing utilities. A
utility location request form can be found in the appendix.
N. When existing utilities are encountered in an excavation the utility involved will
be contacted and informed about the work that is to be done so that they can be
coordinated with on any support measures.
O. When existing utilities are encountered in excavations appropriate steps will be
taken to support and protect them. Alternative cave-in protection systems such as
hydraulic shoring may be used at such utility crossing. When these systems are
used they will be installed in accordance with OSHA standards.
P. All single jack shores are to be tied off to prevent falling.
Q. Installation around manholes and connections
1. Stackable manhole boxes, round manhole cans, or octagon boxes will be
used for manhole installation and connections. If needed, the proper shoring
or shield system to meet the depth and soil condition stated in the bid specs
will be installed outside of manhole box for connects of existing pipe.
2. Manhole boxes, manhole cans or octagon boxes being stacked to
accommodate deeper manholes will utilize stack pins in accordance with the
manufacturers Tabulated Data.
3. Manguards will be used on smaller manholes and will be pinned together.
R. Documentation that meets OSHA requirements for the sloping or shoring system
that is used will be available to the competent person who is charged with the
installation of the excavation protection system. This documentation will be
readily available and provide to BES representatives upon request. When
required by the project specification information on excavation protection systems
will be submitted to BES for review.
S. Soils
The contractor will follow an approved contaminated soils HASP submittal for
the site, as well as the following requirements:
(1) Classification of soil and rock deposits. Each soil and rock deposit shall be
classified by a competent person as Stable Rock, Type A, Type B, or Type C in
accordance with the OSHA definitions for soil types.
(2) Basis of classification. The classification of the deposits shall be made based
on the results of at least one visual and at least one manual analysis. Such
analyses shall be conducted by a competent person using tests described in below,
or in other recognized methods of soil classification and testing such as those
adopted by the American Society for Testing Materials, or the U.S. Department of
Agriculture textural classification system.
(3) Visual and manual analyses. The visual and manual analyses shall be designed
and conducted to provide sufficient quantitative and qualitative information as
may be necessary to identify properly the properties, factors, and conditions
affecting the classification of the deposits.
(4) Layered systems. In a layered system, the system shall be classified in
accordance with its weakest layer. However, each layer may be classified
individually where a more stable layer lies under a less stable layer.
(5) Reclassification. If, after classifying a deposit, the properties, factors, or
conditions affecting its classification change in any way, a competent person shall
evaluate the changes. The deposit shall be reclassified as necessary to reflect the
changed circumstances.
Acceptable visual and manual tests:
(1) Visual tests. Visual analysis is conducted to determine qualitative information
regarding the excavation site in general, the soil adjacent to the excavation, the
soil forming the sides of the open excavation, and the soil taken as samples from
excavated material.
(i) Observe samples of soil that are excavated and soil in the sides of the
excavation. Estimate the range of particle sizes and the relative amounts of the
particle sizes. Soil that is primarily composed of fine-grained material is
cohesive material. Soil composed primarily of coarse-grained sand or gravel is
granular material.
(ii) Observe soil as it is excavated. Soil that remains in clumps when
excavated is cohesive. Soil that breaks up easily and does not stay in clumps is
(iii) Observe the side of the opened excavation and the surface area adjacent
to the excavation. Crack-like openings such as tension cracks could indicate
fissured material. If chunks of soil spall off a vertical side, the soil could be
fissured. Small spalls are evidence of moving ground and are indications of
potentially hazardous situations.
(iv) Observe the area adjacent to the excavation and the excavation itself for
evidence of existing utility and other underground structures, and to identify
previously disturbed soil.
(v) Observe the opened side of the excavation to identify layered systems.
Examine layered systems to identify if the layers slope toward the excavation.
Estimate the degree of slope of the layers.
(vi) Observe the area adjacent to the excavation and the sides of the opened
excavation for evidence of surface water, water seeping from the sides of the
excavation, or the location of the level of the water table.
(vii) Observe the area adjacent to the excavation and the area within the
excavation for sources of vibration that may affect the stability of the
excavation face.
(2) Manual tests. Manual analysis of soil samples is conducted to determine
quantitative as well as qualitative properties of soil and to provide more
information in order to classify soil properly.
(i) Plasticity. Mold a moist or wet sample of soil into a ball and attempt to roll
it into threads as thin as 1/8-inch in diameter. Cohesive material can be
successfully rolled into threads without crumbling. For example, if at least a
two inch (50 mm) length of 1/8-inch thread can be held on one end without
tearing, the soil is cohesive.
(ii) Dry strength. If the soil is dry and crumbles on its own or with moderate
pressure into individual grains or fine powder, it is granular (any combination
of gravel, sand, or silt). If the soil is dry and falls into clumps which break up
into smaller clumps, but the smaller clumps can only be broken up with
difficulty, it may be clay in any combination with gravel, sand or silt. If the
dry soil breaks into clumps which do not break up into small clumps and
which can only be broken with difficulty, and there is no visual indication the
soil is fissured, the soil may be considered unfissured.
(iii) Thumb penetration. The thumb penetration test can be used to estimate
the unconfined compressive strength of cohesive soils. (This test is based on
the thumb penetration test described in American Society for Testing and
Materials (ASTM) Standard designation D2488 - "Standard Recommended
Practice for Description of Soils (Visual - Manual Procedure).") Type A soils
with an unconfined compressive strength of 1.5 tsf can be readily indented by
the thumb; however, they can be penetrated by the thumb only with very great
effort. Type C soils with an unconfined compressive strength of 0.5 tsf can be
easily penetrated several inches by the thumb, and can be molded by light
finger pressure. This test should be conducted on an undisturbed soil sample,
such as a large clump of spoil, as soon as practicable after excavation to keep
to a minimum the effects of exposure to drying influences. If the excavation is
later exposed to wetting influences (rain, flooding), the classification of the
soil must be changed accordingly.
(iv) Other strength tests. Estimates of unconfined compressive strength of
soils can also be obtained by use of a pocket penetrometer or by using a handoperated shearvane.
(v) Drying test. The basic purpose of the drying test is to differentiate between
cohesive material with fissures, unfissured cohesive material, and granular
material. The procedure for the drying test involves drying a sample of soil
that is approximately one inch thick (2.54 cm) and six inches (15.24 cm) in
diameter until it is thoroughly dry:
(a) If the sample develops cracks as it dries, significant fissures are
(b) Samples that dry without cracking are to be broken by hand. If
considerable force is necessary to break a sample, the soil has significant
cohesive material content. The soil can be classified as an unfissured
cohesive material and the unconfined compressive strength should be
(c) If a sample breaks easily by hand, it is either a fissured cohesive
material or a granular material. To distinguish between the two, pulverize
the dried clumps of the sample by hand or by stepping on them. If the
clumps do not pulverize easily, the material is cohesive with fissures. If
they pulverize easily into very small fragments, the material is granular.
12.3 Fall Protection
Regulations require that all job site fall exposures be analyzed as to what fall protection
equipment and methods will be used to limit the hazard. After this analysis a job safety
analyses (JSA’s) may be developed on site to determine the best fall protection system(s).
Items to be considered when developing JSA’s must be ease of system procurement and
production levels. The project foreman, superintendent, manager or safety department will
develop JSA’s. Once JSA’s are developed, they will be shared with the Owner’s
Representative. The Contractor’s employees will be instructed in what protection will be
required for each fall exposure.
All employees will receive a copy of and read this fall protection plan.
After reading, the employee will be given the opportunity to ask questions
regarding this plan.
After reading and discussing this plan, the employee and foreman/superintendent
will sign the plan acknowledgement (which can be found in the appendix.)
Fall Protection Systems
The majority of fall protection systems will consist of simply attaching a lanyard to an
anchorage point. However, some exposures will challenge the contractor to plan more
thoroughly, and possibly incorporate more intricate systems. The following limitations
apply to all such systems.
Horizontal lifelines will be fabricated of ½ inch wire rope
Horizontal lifelines must be installed with a safety factor of two to one. This means
that the line and anchorage points must be capable of supporting a minimum tensile
strength of 10,000 lbs per person attached thereto.
Eye splices formed as end connections for horizontal life lines will utilize the
following table for number and spacing of wire rope clips:
Improved Plow
Number of Clips
Minimum Spacing
Steel Clips
Drop Forged
4 1/2
5 1/4
1 1/8
1 1/4
1 3/8
1 1/2
A special consideration related to a horizontal lifeline is fall distance. If a person
were to fall, sag/stretch must be considered when using this type of system as the
worker may hit a lower surface before complete fall arrest occurs.
Only one person is allowed to be tied off to a vertical lifeline. There are two types
of lanyard attachments for vertical lifelines:
o Mechanical rope grab (Toledo)
o Triple sliding hitch knot. This can only be used on nylon rope, not wire
Fall Arrest Systems
When work is done that requires the use of fall arrest systems, the following measures will
be implemented:
All site personnel will be required to use a body harness (with clip-on safety rope)
when working at heights exceeding six feet above existing ground surface.
When fall protection is required, at least one lanyard will be attached at all times,
both while in work position and while in transition to the next work location. This
will more than likely require the use of two lanyards.
o Lanyard snap hooks will be of the locking type only.
o Lanyards will be a maximum length of six feet.
o When fabricating lanyards, only ½ inch or larger nylon rope can be used.
o When fabricating eye splices in nylon rope lanyards, there will be a
minimum of four full tucks. Individual rope strand tails will measure a
minimum of three inches past the last tuck. In addition, thimbles will be
used for lanyard attachments to the D-rings and shackles.
o Frozen lanyards will not be used until thoroughly thawed, as this would
significantly reduce the rope strength in the event of a fall.
o Lanyard attachment points should be no lower than waist high, as this would
increase the overall fall distance to greater than six feet.
Boom Lifts and Ladders
When work tasks require the field personnel to spend extended periods of time at
heights above six feet, a boom lift (man lift) will be utilized as the primary working
While workers are in the man lift they will be required to don individual secured
safety harnesses. The secured harnesses will be worn for the entire duration of the
work task conducted from the man lift.
Workers will also be briefed on the proper use of ladders and supervised by the
Superintendent to make sure that these fall protection measures are implemented.
Ladders will meet OSHA qualifications.
Fall Restraint
Fall restraint for the most part will consist of a standard guardrail that is constructed in
accordance with CFR 1926.502 of the OSHA standard.
Fall Protection System Inspection
It is the specific responsibility of each individual to inspect the fall protection
system they are using. The inspection will be conducted prior to use, and at least
once daily. In addition, foremen will inspect fall protection systems along with
their other duties.
Hardware Inspection
All fall protection hardware will be inspected in accordance with the following
guidelines. Any hardware that is deficient will be immediately removed from
service. Fall protection components subject to impact loading will be immediately
removed from service and shall not be used again for employee safeguarding.
o A type III harness must be used.
o Lanyards will be inspected for cuts, wear, damage, mildew, chemical
contact and any other deficiency.
o When using horizontal lifelines:
o Verify that at least three wire rope clips are used to secure end
o Verify that wire rope clips are tight. Check tightness with a wrench.
If system is in use for extended periods of time, inspect tightness
once a week.
o Visually inspect anchorage points for cracks, wear, deformation, or
any structural deficiency.
The specific intent of any and all rescue efforts is to save a life. All too often would-be
rescuers are willing to sacrifice a life. The contractor will not request nor expect any
employee to jeopardize their well being to save the life of another. Keeping this in mind,
the following rules apply:
A backboard stretcher equipped with blankets and hoist straps will be readily
available at each work site where rescue would require the use of a crane or some
other hoisting device.
First aid supplies will be available at all times. Kits can be located in the foreman’s
pickup or other construction vehicles.
At least one extra type III harness with two lanyards will be available for
emergency use.
o All construction activities in the immediate area of the accident will be shut
o All rescuers will remain 100% tied off while attempting the rescue,
regardless of how long it takes to reach the accident site.
o Fall victims will not be loaded onto a backboard while suspended in the air.
o If at all possible, the victim will be hoisted to the nearest firm surface.
o If at all possible, attach a secondary lanyard to the fall victim, in case the
other line is damaged.
The contractor will follow OSHA’s scaffolding standard, which includes the
following key provisions:
Each employee more than 10 feet above a lower level shall be protected
from falls by guardrails or a fall arrest system, except those on single-point
and two-point adjustable suspended scaffolds. Both a personal fall arrest
system and a guardrail shall protect each employee on a single-point and
two-point adjustable suspended scaffold.
The contractor will train each employee who works on a scaffold on
associated hazards and the procedures to control each hazard.
Before each work shift and after any occurrence that could affect the
structural integrity, a competent person must inspect the scaffold and
scaffold components for visible defects.
A qualified person will address a list of key hazards associated with
equipment assembly and disassembly.
Only crane operators with a current crane operator’s safety training card (as
required by OAR 437-003-0081(s)) will be allowed to operate cranes.
Ground conditions will be made adequate for crane set-up to help prevent
In order to prevent electrocution, a leading cause of crane-related fatalities,
the contractor will ensure that equipment does not come within at least 10
feet for lines rated 50 kilovolts or below. When lines are above 50 kilovolts,
this 10 foot distance will be increased by adding 0.4 inches for each kilovolt
above 50 kilovolts.
When working closer than the prescribed distance, a specified list of
measures will be taken. This means either that the electrical distribution and
transmission lines must be de-energized and visibly grounded, or
independent insulated barriers will be used to prevent physical contact.
Signal persons will meet OSHA specified qualification requirements.
The contractor will address issues related to safety devices, operational aids,
signals, the specific type of equipment (such as derricks and tower cranes,)
wire rope, crushing and overhead hazards, and fall protection and equipment
modification before work with cranes begins and in “tool box” meetings.
The contractor will submit a traffic control plan, and all appropriate controls
will be installed and maintained by the contractor in accordance with their
accepted plan.
Certified flaggers will be used as required.
The contractor will provide, in like new condition, and maintain all traffic
control devices in conformance with the MUTCD approved plan.
Electrical/Hot Work
All employees who face a risk of electric shock, burns or other related
injuries, not reduced to a safe level by OSHA installation safety
requirements, will be trained in safety-related work practices required by
OSHA standard 29 CFR 1910.331-.335.
In addition to being trained in and familiar with safety related work
practices, unqualified employees must be trained in the inherent hazards of
electricity, such as high voltages, electric current, arcing, grounding, and
lack of guarding.
The training of qualified employees must include at the minimum the
 OSHA Instruction STD 1-16.7 JUL 1, 1991 Directorate of Compliance
 The ability to distinguish exposed live parts from other parts of electric
 The ability to determine the nominal voltage of live parts.
 The knowledge of clearance and/or approach distances specified in
When working on BES facilities the BES Electrical Hot Work Policy will be
Housekeeping/Site Security
A. Sidewalk Cleanliness- The sidewalk will be swept or washed as needed, and
will be kept open for pedestrians.
B. The excavation will be secured from the public by a steel plate and/or
C. Access to residences and businesses will be available at all times.
D. The street will be kept clean and free of debris
E. Sanitation facilities will be available for employees.
F. During the course of work, work areas, passageways and stairs, in and
around buildings, structures and railroads shall be kept clear of debris.
Construction materials shall be stored in an orderly manner. Storage areas
and walkways on the site shall be maintained free of depressions,
obstructions and debris.
G. Materials, tools, equipment, cords and electric lines shall be stored in an
orderly and secure manner.
H. Receptacles shall be placed at appropriate locations for the disposal of
rubbish and debris.
I. Trash and waste materials shall be promptly removed and disposed.
J. Air and water lines and welding and burning leads shall be located to
eliminate tripping hazards.
K. Any protruding rails, etc. shall be immediately removed or completely bent
L. Oil, grease and water spills shall be cleaned up immediately or covered with
approved absorbent materials. Sewage spills will also be cleaned up
immediately, after which contacted body surfaces should be washed with
soap and water and tools should be cleaned with a fresh (made daily)
solution of one part bleach to ten parts water.
M. All tools, scaffolding, rubbish and materials shall be removed from the work
area at the completion of the work.
N. All reinforced steel and rebar shall be either: bent over or flat; use steel
reinforcing caps; use wooden troughs; or provide other engineering controls
that eliminate exposure to exposed reinforced steel.
O. Spillage of earth, dusty materials, boulders, and mud on roads located on
property outside of the construction site will not be permitted. If spillage
cannot be prevented, the Contractor shall provide an hourly patrol to police
and sweep such area throughout the work day, and at the conclusion of each
work day, any paved roads located on property outside of the construction
site which have been used by the Contractor shall be cleaned to the
satisfaction of the Owner’s Representative.
Fire Protection Program
The contractor shall have in place at the corporate office and on all job sites, a
program of fire protection to eliminate or preclude injury to employees,
interruption of work schedules, or damage to equipment or facilities.
In addition to the current electrical standards in subparts of the General Industry
Standards, the following rules, procedures, and guidelines will be followed:
1. A fire extinguisher, rated not less than 10B, shall be provided within 50 feet
of wherever more than 5 gallons of flammable or combustible liquids or 5
pounds of flammable gas are being used. The suitability, distribution, and
maintenance of extinguishers shall be in accordance with OSHA and Oregon
State Regulations. (See extinguisher examples on following pages.)
2. Access to fire fighting equipment shall be maintained at all times.
3. All fire fighting equipment shall be periodically inspected and maintained in
good operating condition. Extinguishers shall have inspection tags to reflect
visual inspection frequency.
4. Only safely installed and approved heating devices shall be used in
construction offices and sheds or on the premises of the corporate office.
Heating devices shall be situated so they are not likely to overturn or cause a
fire hazard.
5. Internal combustion engine powered air compressors, hoists, derricks,
pumps, etc., shall be so located that the exhausts discharge well away from
combustible materials.
6. Fuel for internal combustion equipment shall not be stored within buildings.
7. Use of gas operated welding or cutting equipment should be discontinued a
minimum of one hour before quitting time whenever possible.
8. Refueling operations for oil burning equipment and liquefied petroleum gas
burning equipment shall be safely conducted.
9. Smoking shall be prohibited at or in the vicinity of hazardous operations or
combustible materials.
10. Where smoking is permitted, safe receptacles shall be provided for smoking
11. Combustible waste material and rubbish shall not be stored or allowed to
accumulate within or near buildings or on job sites, but shall be removed from
the premises as soon as possible.
12. Rubbish shall not be burned on the contractor’s premises or on job sites
without prior approval from management and the proper authorities.
13. Flammable liquids shall be stored in proper containers with spark arrestors
and properly labeled as to contents.
14. Potential sources of ignition shall be identified and safeguarded whenever
15. Electrical wiring and equipment for light, heat or power purposes shall be
installed in compliance with the requirements of the National Electrical Code.
16. A suitable location at each job site shall be designated as a command post
for emergencies and provided with plans, emergency information, keys (if
applicable), and communications and emergency equipment as necessary.
17. During construction or demolition operations, free access to permanent,
temporary, or portable first aid and fire equipment shall be maintained at all
18. Water supply for fire protection, either temporary or permanent, shall be
made available as soon as combustible material accumulates.
19. A capable and qualified person having the necessary authority shall be
placed in charge of fire protection at each job site.
20. There shall be a readily available public telephone service or equivalent i.e. contractor radio/telephone available to a responding fire department.
Fire prevention is everyone’s responsibility; please use caution when dealing with or
around combustible materials.
12.10 Assured Electrical Grounding Program
The contractor will establish and implement a ground fault circuit interrupter
program and assured equipment grounding conductor program on their
construction sites covering all cord sets, receptacles which are not a part of the
permanent wiring of the building or structure, and equipment connected by cord
and plug which are available for use or used by their employees.
1. Each cord set, attachment cap, plug and receptacle of cords sets and any
equipment connected by cord and plug, except cord sets and receptacles
which are fixed and not exposed to damage, shall be visually inspected before
each day's use for external defects, such as deformed or missing pins or
insulation damage, and for indication of possible internal damage. Equipment
found damaged or defective may not be used until repaired.
2. All 125-volt single phase, 15-, 20-, and 30-ampere receptacles on construction
sites, that are for temporary power use and are available for use by employees,
must have approved ground-fault circuit interrupters (GFCI). GFI protection
shall be at the outlet end of each circuit.
3. All receptacles over 125-volt, single phase, 30-amperes must follow the
assured grounding program as listed below.
4. The following tests shall be performed on all cord sets, receptacles that are
not a part of the permanent wiring of the building or structure, and cord and
plug-connected equipment required to be grounded:
a. All equipment grounding conductors shall be tested for continuity and
shall be electrically continuous; and
b. Each receptacle and attachment cap or plug shall be tested for correct
attachment of the equipment grounding conductor. The equipment
grounding conductor shall be connected to its proper terminal.
5. All required tests shall be performed:
a. Before first use;
b. Before equipment is returned to service following any repairs;
c. Before equipment is used after any incident which can be reasonably
suspected to have caused damage (for example, when a cord set is run
over); and
d. At intervals not to exceed 3 months, except that cord sets and receptacles
which are fixed and not exposed to damage shall be tested at intervals not
exceeding 6 months.
6. Tests performed as required in this paragraph shall be recorded. Each cord set
will be color coded with a color tape on the cord near the male end of the cord
as follows:
White . . . . January through March
Green . . . . April through June
Red . . . . . July through September
Orange. . . . October through December
A poster will be posted on the Contractor’s jobsites showing these colors.
7. The tests of each receptacle and attachment cap or plug will be done on each
construction job the first day of each quarter. The Contractor will start testing
and marking each receptacle and attachment cap or plug on the 20th day of
the last month in each quarter for the new quarter.
12.11 Hazardous Communication
Hazardous Communication Employee Training Program
This program has been prepared to comply with the requirements of the federal OSHA
standard 1926.59 and to insure that information necessary for the safe use, handling and
storage of hazardous chemicals is made available to employees.
Training will include guidelines on identification of chemical hazards and on the
preparation and proper use of container labels, placards and other types of warning devices.
The Primary Safety Person shall be responsible for the employee-training program. He/she
will ensure that all elements specified below are carried out. Prior to beginning
employment every employee will be give a health and safety lecture and will receive
information and/or training on the following:
An overview of the Hazardous Communication Rules
Location and availability of written Hazard Communication Program
Review of the chemicals used on the Contractor’s job sites.
Hazardous container labeling requirements.
How to read and use hazardous communication labels and MSDS to obtain
hazard information.
6. The physical and health effects of the hazardous materials used in the workplace
7. How to detect the release of hazardous chemicals in the Employee’s work area
8. How to lessen or prevent exposure to the chemicals through the use of assigned
personal protective equipment and proper work procedures
9. Emergency and first aid procedures
10. A list of hazardous chemicals used
In addition, review of safe work procedures and use of required PPE will be conducted
prior to the start of new tasks that will involve potential exposure to hazardous materials.
Where necessary, areas will be posted to indicate the hazard involved.
Overview of the hazard communication rules
The Hazard Communication Rules are intended to ensure that both employers and
employees are aware of the dangers associated with hazardous chemicals in their
workplace. The following outline provides a review of the specific requirements including
container labeling, MSDS, and training.
Chemicals used in the workplace
A variety of products will be used in construction, many of which contain one or more
hazardous chemicals. Most of the products can be grouped by their basic function or use.
Once the products are placed in groups, the contractor can determine what kinds of hazards
these chemicals represent, how to control, and how to detect the presence of these
Chemical Inventory
The contractor will maintain an inventory of all known chemicals in use on the work-site.
A chemical list will be available from the Primary Safety Person. Chemicals brought onto
the worksite by the contractor will be included on the hazardous chemical inventory list.
Container labeling
Other than small quantities for immediate use, all chemicals on site will be stored in
their original or approved containers with proper labeling attached. Any container
not properly labeled should be given to the employee’s immediate Supervisor or the
Primary Safety Person for proper labeling and/or disposal.
Workers may dispense chemicals from original containers only in small quantities
intended for immediate use. Any chemical left after work is completed must be
returned to its original container.
No unmarked containers of any size are to be left in the work area unattended.
The contractor will rely on manufacturer-applied labels whenever possible, and will
ensure that these labels are maintained. Containers that are not labeled or on which
the manufacturer’s label has been removed will be relabeled.
The superintendent or supervisor of each project or site will ensure that all
secondary containers are labeled properly.
On the occasions when a chemical is purchased directly for a project by the field personnel,
the on site superintendent shall be responsible for the following actions:
Confirm that chemicals are delivered with adequate labeling as described above.
Insist that the vendor of the chemical provide a MSDS if one is not already in the
project files.
Forward to the corporate office a copy of the MSDS.
The Primary Safety Person, or his/her designated substitute, shall review the contractor
labeling system every six months and update as required.
How to read labels and MSDS:
Labels: A product label on both the original and/or secondary containers (if applicable)
should be reviewed prior to working with the material. Each label will have two important
pieces of information with which employees should be familiar.
The identity of the hazardous chemical
The hazard warning
Original container labels will also state the name and address of the manufacturer.
The label should act as a visual reminder of the information that has been presented in
contractor training sessions and of the information found in more detail on the MSDS.
The key to employee safety is to read the Hazard Warning Labels and use the chemical as
prescribed by the label. The only exception to following the warning label instructions is
when the Contractor has provided special written procedures and has provided specialized
equipment or processes to protect the user.
Material Safety Data Sheets (MSDS): The MSDS is the primary means that will be used to
convey the necessary information about the hazards
of the chemicals that will be used. The chemical
manufacturers are responsible for providing
The Primary Safety Person or a person designated by him/her shall be responsible for
obtaining and maintaining the MSDS system for the contractor. This person will also
review incoming MSDS’s for new significant information. He/she will see that any new
information is passed on to the supervisors and employees responsible for handling these
MSDS’s for all hazardous chemicals to which employees of the contractor may be exposed
will be kept in a master catalog compiled in the corporate office. In addition, each job site
or area where there is contractor activity shall have a Hazardous Chemical Notebook that
includes copies of all MSDS’s that are appropriate for the site.
MSDS’s will be available to all employees in their work area for review during each work
shift. If MSDS’s are not available or new chemicals in use do not have MSDS’s, please
immediately contact the Primary Safety Person.
Employees working with a Hazardous Chemical may request a copy of the Material Safety
Data Sheet (MSDS). Requests for these MSDS’s should be made to the Primary Safety
Personal Protective Equipment
Employees will report to work each day wearing at a minimum long pants, shirts that cover
the shoulders and midsection, and work boots. All of these items will be made of durable
materials, free of holes, and in good repair. The work boots will have ankle support, nonslip soles, and steel toes. The contractor will provide all other required Personal Protective
Equipment (PPE). Any employee found in violation of PPE requirements may be subject
to disciplinary actions up to and including discharge.
Emergency Response
Any incident of over exposure or spill of a hazardous chemical/substance must be reported
to the Primary Safety Person at once.
The foremen or immediate supervisor will be responsible for insuring that proper
emergency response actions are taken in leak/spill situations.
Hazards of Non-routine Tasks
Supervisors will inform employees of any special tasks that may arise which would involve
possible exposure to hazardous chemicals.
Review of safe work procedures and use of required PPE will be conducted prior to the
start of such tasks. Where necessary, areas will be posted to indicate the hazard involved.
Supervisors will review the following items for each type of chemical employees will
be exposed to:
Health Effects
Physical Hazards
Detection of Release
Protective Equipment
Work Practices
Appropriate Emergency and First Aid Procedures
List of Hazardous Chemicals:
The Primary Safety Person will make an analysis of those MSDS sheets that will be needed
on the job site. Copies will be made available at the job site. The foreman and
superintendent will also have a copy. Another copy will be given to the City of Portland
Project Manager. The Primary Safety Person and the Superintendent will confer with each
subcontractor to inform them of the location where the MSDS sheets will be readily
available to them.
Checklist of Required Submittals and Documentation
___ Job Area Survey and Project Map
___ Safety Personnel Documentation
___ Designation of Competent Persons
___ CPR and First Aid Trained Employees
___ Names and Contact Information of All Safety Personnel
___ Construction Manpower
___ Ambulance/Emergency Response Service
___ Address of and Map to Hospital
___ Fire Prevention Plan Layout Drawing Insert (showing storage and volume of all
flammable and/or combustible liquids, gases, or other hazards.)
___ Confined Space Entry Permits
___ Emergency Response Plan
___ Project Security Plan
___ Job Safety Analyses
___ Respiratory Protection Program
___ Hazard Communication Program
___ Drug and Alcohol Program
___ Traffic Control Plan
Job Area Survey and Project Map
The job area survey should describe the location of the areas in which the work will
be performed, and the scope of the work. For each area the program for shored
excavation, traffic control, storm water diversion, and erosion control should be
Safety Personnel Documentation
A Primary Safety Representative must be designated for each project location. A
resume of the experience and qualifications for all Contractor Safety Representatives
must be submitted.
Designation of Competent Persons
A Competent Person must be designated for each shift of work, for each Project
location. The Competent Person shall meet OAR 437, Division 3, Subdivision P,
1926.650, and comply with the BES special specifications.
CPR and First Aid Trained Employees
The Contractor shall have at least one CPR and First Aid Trained Employee available
for each work shift.
Names and Contact Information of All Safety Personnel
The names and contact information of all safety personnel must be submitted to the
City of Portland and also posted where they can be easily found at each job site. The
location of a first aid facility should also be indicated. The following is an example
of a possible submittal or posting:
It is this Company’s responsibility to provide adequate personnel, facilities, and
equipment to assure for the safety and health of our employees. To meet this
responsibility, the following personnel, facilities and equipment are involved:
Owner’s Safety Contact Person___________
Safety Director _______________________
Primary Safety Person _________________
Contractor Project Manager _____________
Project Manager for City of Portland _____
Job Superintendent/Foreman ____________
Competent Persons ____________________
- ___________________________________
- ___________________________________
Contact info____________________
Contact info____________________
Contact info____________________
Contact info____________________
Contact info____________________
Contact info____________________
Contact info____________________
Contact info____________________
Contact info____________________
Location of First Aid Facility*
Will post a list of supervisors and employees trained in first aid
Record of Training
Area of Competence
Fall Protection
Electrical/Hot Work
Fire Protection Program
Assured Electrical Grounding
Hazardous Communication
Construction Manpower
A breakdown of how many employees will be working in each type of job should be
submitted. The following is an example:
Pipe Crew
Traffic Control Setup Crew
*The above is an approximate list. Actual manpower during different phases of the
project will vary.
Ambulance/Emergency Response Services
In addition to adopting section 8.0 of the main document, the resources that will be
used in the event of an emergency should be specified. The following is an example:
In the event of a major accident or injury requiring outside services, the contractor
will utilize the following:
1. City of Portland Emergency Response System – DIAL 911
2. Emergency phone numbers of the contractor. Also, management personnel will
be notified.
3. Notify the BES Project Manager of all accidents that require ambulance, fire, or
police response and/or where the media is involved.
Contact Information for:
*Hospital/Clinic/Doctors ________________________________________________
Ambulance __________________________________________________________
Police Department_____________________________________________________
*A map from the job site to the hospital must also be submitted with this safety plan
and posted at the job site.
Fire Prevention Plan Layout Drawing
In addition to adopting the fire protection program in section 12.10, a fire prevention
plan layout drawing should be included in the site-specific safety plan. This drawing
should show the storage and volume of all flammable and/or combustible liquids,
gases, or other hazards.
10.0 Confined Space Entry Permits
Permits for confined space entries will be provided by BES.
11.0 Emergency Response Plan
An emergency response plan must be submitted with the Site-Specific Safety Plan.
This can be written using the following guidelines:
1. The Contractor’s Safety and Health Plan shall incorporate a plan for safely and
expeditiously handling possible emergency situations such as floods fires, sewer
gases, earthquakes, cave-ins, slides, explosions, power outages, accidental chemical
release, windstorms, and similar catastrophic occurrences.
2. An emergency response plan shall be developed and implemented to handle
anticipated emergencies. The emergency response plan shall address, as a minimum,
the following:
a. Pre-emergency planning.
b. Personnel roles, lines of authority, and communication.
c. Emergency recognition and prevention.
d. Safe distances and staging areas (safety zones.)
e. Site security and control.
f. Evacuation routes and procedures.
g. Decontamination procedures.
h. Emergency medical treatment and first aid.
i. Emergency alerting and response procedures.
j. Critique of response and follow-up.
k. Personal protective and emergency equipment.
l. Site topography, layout, and prevailing wind conditions.
m. Procedures for reporting incidents to State and local governments.
n. Injuries to the general public on or adjacent to the Project Site.
o. Property damage with particular emphasis on utilities.
p. Injuries to employees.
q. Fire.
3. The plan shall be in writing and shall be available for inspection by the Owner’s
4. Procedures shall be provided for emergency response at all times, including nonwork periods at night, weekends, and holidays. It is essential that the response be on
a 24-hour basis. In the event that work is not conducted on a 24-hour, 7-day basis,
provision for notification of responsible personnel shall be included in the procedure.
12.0 Project Security Plan
The Contractor will submit a Project Security Plan that will include a description of
the methods that will be used to secure the work area and excavations from public
access as per the BES special specifications.
13.0 Job Safety Analyses
A job safety analysis (JSA) must be developed for all operations prior to their
commencement and these should be discussed with the employees involved. Upon
request, JSA’s will be submitted to the Owner’s representative for approval. Other
rules pertaining to JSA’s are outlined in the safety section of the BES special
specifications. A sample JSA form is included in this appendix.
14.0 Respiratory Protection Program
Establish and maintain a respiratory protection program, which shall include the
requirements outlined in OAR 437, Division 3, Subdivision D, 1926.103.
15.0 Hazardous Communications Program
The contractor should submit an MSDS for each product that is to be used on the
project. Located in this appendix are a sign-off sheet for employees to indicate that
they have received the training specified in section 12.12 of this document and a
sample letter for requesting an MSDS from the manufacturer
17.0 Traffic Control Plan
Comply with all the requirements with regard to traffic control and traffic plans in the
Standard Construction Specifications. Submit a traffic control plan to BES.
This is to certify that I have been trained and informed on the hazards and precautions associated with the
use of hazardous chemicals in my work as required in the Contractor’s written hazard communication
To confirm my understanding of such training and instructions,
Reviewed them with me and he/she indicated his/her satisfaction by checking each of the topics
Overview of the requirements contained in the Hazard Communication rules, CRF
Chemicals present in my workplace operations.
Locations and availability of our written hazard communication program
and the MSDSs for the hazardous chemicals.
Physical and health effects of these hazardous chemicals.
Methods and observation techniques used to determine the presence or
release of hazardous chemicals in my work place.
How to lessen or prevent exposure to these hazardous chemicals through
usage of control/work practices and personal protective equipment.
Steps the Contractor has taken to lessen or prevent exposure to these
Safety emergency procedures to follow in the event of exposure to these
How to read container labels, review, and interpret MSDS’s to obtain
appropriate hazard information.
Employee’s name ________________________ Date _________
Attested __________________________ Date _________
This is to certify that I have been trained and informed on the hazards and precautions associated with
working at sites that require fall protection as required in the Company’s written fall protection program.
To confirm my understanding of such training and instructions,
Reviewed them with me and he/she indicated his/her satisfaction by checking each of the topics
___ General Information
___Fall Exposure
___Fall Protection Systems
___Fall Restraint
___Fall Protection System Inspection
Employee’s name ________________________ Date _________
Attested __________________________ Date _________
ABC, Inc.
P.O. Box 30569
Portland, Or 97294-3569
Office: 503-252-1180
Fax: 503-252-1730
Re: MSDS FOR _________________________________________
Please send a copy of your Material Safety Data Sheet (MSDS) for your product
______________________________________. The MSDS is needed for
compliance with the State of Oregon’s Hazard Communication rule, Division 3,
Subdivision D (Federal OSHA 29 CFR 1926.59).
Please fax the MSDS to me at 555-123-4567 or mail the MSDS to me at the address listed
ABC, Inc.
P.O. Box 12345
Portland, OR 97801
If you have any questions regarding my request, please contact me.
Name of Safety Director
Safety Director
cc: MSDS file(s)
PHONE NUMBER: ________________
COMPANY NAME: ___________________
MAILING ADDRESS:________________
CITY: _____________
DATE WORK TO BEGIN: ____________
TINE WORK TO BEGIN: ____________
TYPE OF WORK: _________________
WORK BEING DONE FOR: ___________
CITY/PLACE: ___________________
ADDRESS: ______________ STREET:
Note: If no house number is available, additional information is needed, i.e. what side of
which road the work is on, and approximately how far and I which direction is the work
site from the nearest intersection. Has the excavation are been pre-harked in white?____
ZIP: _____
— PHONE #:\
Employee Report of Hazard
Hazard or Problem
Area Where Hazard Was Observed
Date & Time
Suggested Action
Employee Signature (Optional)
Action Taken
Signature and Date
Employee Name____________________________________________________________
Employer Name_____________________ Job Title______________________________
Date of Incident________________
Where and how did the incident occur?
Equipment Involved (if applicable):
Nature and extent of injury:
Name of Witness(es):
Preventative measures recommended (To be completed by manager):
If you visit a doctor or hospital as a result of this incident, you must complete an 801 form
(Report of Occupational Injury or Disease).
Tailgate Safety Meeting
Project Manager(s)_____________________________Meeting Leader________________
Safety Topic Reviewed: _____________________________________________________
Items Discussed: (Recent incidents, upcoming hazards, etc.)
Safety Concerns / Comments:
Suggestions to Safety Committee:
Employees in Attendance (Legible Signatures Please):
Job Safety Analysis Form
Job Title: ________________ Job Location: ___________________
Analyst: _____________________ Date: _____________________
Task #: ______________
Task Description:
Hazard Types: ___________________________________________
Hazard Descriptions:
Consequences: ___________________________________________
Hazard Controls:
Rationale or Comments:
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