nit - Rashtriya Chemicals and Fertilizers

nit - Rashtriya Chemicals and Fertilizers
RASHTRIYA CHEMICALS & FERTILIZERS LTD.
(Government of India Undertaking)
Thal, Tal Alibag , Dist Raigad Maharashtra -402208
Tel number -00-91-02141-238447
Mail: [email protected]
TENDER NOTICE
TENDER No
Thal/ Pur /AL-45981
Sealed tenders are invited from interested Manufacturers and or their authorized dealers for the following
Sr.No.
Item description
1. SUPPLY, INSTALLATION & COMMISSIONING OF COMPLETE PACKAGE OF IP
BASED CCTV SYSTEM AS PER THE TECHNICAL SPECIFICATION.
Last date for submission
191X1313XX.24.03.2015 at 14.00 hrs IST
Tender opening date & time
1313XX.24.03.2015 at 14.30 hrs IST
Tender documents are to be down loaded from our website, www.rcfltd.com and
Central Public Procurement Portal, http://eprocure.gov.in/epublish/app
Please note that any change in respective Tender or due date extension will appear on
www.rcfltd.com and http://eprocure.gov.in/epublish/app and no press advertisement will be
issued for any change.
DY.GENERAL MANAGER ( C )
Tender Document
(Non-Transferable)
ENQUIRY No TENDER No Thal/ Pur /AL-45981
DATE – XX/02/2015
THIS TENDER DOCUMENT CONTAINS:
SR.
NO.
1
DOCUMENTS
PRESS ADVERTISEMENT
2
3
4
5
6
7
ANNEX - 1
ANNEX – 2
ANNEX - 3
ANNEX - 4
ANNEX - 5
ANNEX - 6
8
ANNEX - 7
9
ANNEX - 8
10
ANNEX - 9
11
ANNEX - 10
12
ANNEX - 11
13
ANNEXURE-12
14
15
16
17
ANNEXURE-13
ANNEXURE-14
ANNEXURE-15
ANNEX – 16 (A)
ANNEX – 16 (B)
ANNEX – 16 (C)
ANNEX – 16 (D)
ANNEX – 16 (E)
ANNEX – 16 (F)
ANNEX – 16 (G)
18
ITEM DETAILS
ANNEX – 16 (H)
ANNEX – 16 (I)
ANNEX – 17 (J)
ANNEXURE-17
PREQUALIFICATION CRITERIA
INSTRUCTION FOR BIDDERS
SPECIAL NOTES ON NIT
COMMERCIAL TERMS & CONDITIONS SHEET
PRICE BID FORMAT
EVALUATION PROCEDURE
PRO FORMA FOR BANK GUARANTEE FOR ADVANCE
PAYMENT
LIST OF APPROVED BANKERS FOR BANK GUARANTEES
PROFORMA FOR BANK GUARANTEE TOWARDS SD &
PERFORMANCE BOND
FORMAT FOR SOLVENCY CERTIFICATE
NOTICE INVITING TENDER- GENERAL TERMS &
CONDITIONS
MODALITIES FOR PROCUREMENT THROUGH REVERSE
AUCTION
BUSINESS RULES FOR REVERSE AUCTION
FORMAT – A Process Compliance Form
FORMAT – B Price Confirmation
OVERVIEW OF RCF FACTORY, THAL
SPECIAL INSTRUCTIONS TO VENDORS
DETAILED SCOPE OF WORK
GENERAL TERMS & ABBREVIATIONS USED IN THE
DOCUMENTS
TECHNICAL SPECIFIATION OF VARIOUS HARDWARE &
SOFTWARE REQIRED
TYPES AND LOCATIONS OF CAMERAS
BILL OF MATERIAL FOR IP BASED CCTV SURVEILLANCE
SYSTEM
ANNUAL MAINTENANCE CONTRACT
LAYOUT FORCCTV CAMERAS
IP LAYOUT OF CCTV SYSTEM
VENDOR UPDATION FORM
ANNEXURE 1
PREQUALIFICATION CRITERIA
A. Corporate Record:
i) Name, address, telephone nos., fax nos., e-mail address.
ii) History & Structure of the organization.
iii) Status of the vendor – OEM / System integrator.
iv) Name of Directors and Chief Executive / Partners along with addresses and contact
nos.
B. Financial Status:
i) Audited Annual Reports of company for the last 3 years including the year ending 31st
March 14.
ii) Excise/ Sales Tax/ VAT Registration Number and PAN No.
iii) PF/ESIC No. if applicable.
iv) bank Solvency certificate for Rs. 26.76 lakhs issued after 01.04.2014 from the
reputed bank or credit ratings from reputed institution such as CRISIL, ICRA etc., or
Financing/Credit limits from banks as on date etc
C. The vendor should submit documentary proof in support of all the Pre Qualification
criteria in clause 1 to 7 mentioned below. Offers submitted without valid supporting
documents will be rejected.
1.
Vendor must be OEM /Authorized System integrator having an agreement / certificate of
technical collaboration/Dealership/Authorized Agent/Channel Partner for the IP Cameras of
CCTV systems, for the last two years (self attested photo copy of documentary evidence
shall be furnished).
2.
If the vendor is a System Integrator, the System Integrator has to submit an authorization
Letter to quote on the behalf of OEM/Authorized Dealer/ Channel Partner.
3.
OEM has to submit a guarantee letter of support for spares and services for a period of 10
years from the date of commissioning.
4.
OEM has to submit an undertaking to mediate in case of default by the System Integrator or
break-up of partnership with them and arrange for an alternative channel partner to continue
to provide services at no additional cost and at same terms and conditions to RCF during the
first 3 years of AMC.
5.
Vendor should have minimum experience of Three years in providing turn-key solutions of
IP Video Surveillance system and implementation of the same in Industries / factory
premises/ IT companies / commercial complexes having IT companies using the quoted
hardware & software. (Self attested photo copy of documentary evidence shall be furnished).
6.
Vendor must have successfully executed IP based CCTV job during last three years. Value
of the one work order should be Rs.53.52 lakhs (executed during last three years) or two
work orders of Rs. 33.45 lakhs each OR three 3 orders for 26.76 lakhs (executed during
last three years) (self attested photo copy of documentary evidence shall be furnished).
7.
Vendor shall submit self attested photo copy of a certificate from user regarding satisfactory
performance of similar system.
ANNEXURE – 2
INSTRUCTIONS FOR BIDDERS
Bidders are requested to submit the offer in four different sealed envelopes as explained below. Bidder has
to submit Earnest Money Deposit (EMD) in form of Demand Draft drawn in favour of Rashtriya
Chemicals & Fertilizers Ltd. payable at Thal. The offer shall be rejected in absence of EMD. Government
of India undertakings and Small-Scale Industries registered under single point registration scheme at
National Small Scale Industries Corporation are exempted from payment of EMD.
i) 1st Envelope for PREQUALIFICATION : as per Annexure- 1 with all relevant
documents ) clearly indicating Prequalification documents on the top of the envelope.
ii) 2nd Envelope : EMD – EMD in the form of demand draft for Rs 50,000/- ( Rupees Fifty
thousand only) If exempted, enclose valid NSIC certificate in this envelope.
iii) 3rd Envelope for TECHNICAL, UNPRICED COMMERCIAL BID having full
technical details as per our requirement in the Enquiry with clear listing of deviations if any.
The same envelope shall have all relevant documents which are required to be submitted as
asked vide special notes in NIT (Annexure 3) Similarly all commercial terms and conditions
along with the commercial terms and conditions ( Bid Abstract sheet (Annexure 4 ) to be duly
filled and signed. Any deviation should be indicated clearly with reasons. Kindly mark this
envelope as “TECHNICAL, UNPRICED COMMERCIAL BID ”. This envelope should
also contain the photocopy of Price Bid with prices blanked out.
iii) 4th Envelope for PRICE BID ( as per Annexure- 5 ) containing Price Bid along with
your commercial terms and conditions. Kindly note that the commercial terms and conditions
in the Price Bid should be in line with the commercial terms and conditions sheet filled in and
signed. Kindly mark this envelope as “PRICE BID”.
All these four envelopes should be put in a big cover duly sealed mentioning the Enquiry No. and the
submission date on it. All the individual envelopes should also have specific contents, Enquiry No.
and submission date on it.
NOTE:
1)
2)
3)
RCF Ltd. reserves the right to accept or reject any/all bids without assigning any reason.
RCF Ltd. reserves the right to place order on one or more vendors.
RCF Ltd. reserves the right to split the quantum of work/purchase and/or combine
works/purchases at its sole discretion.
ANNEXURE – 3
SPECIAL NOTES ON NOTICE INVITING TENDER
1. Earnest Money Deposit (EMD) for Rs. 50,000/- is to be furnished along with the offer in the form of Demand
Draft drawn in favor of M/s Rashtriya Chemicals & Fertilizers Limited payable at SBI Thal Vaishet ( branch
code 7289). If exempted, then enclose a valid certificate from National Small Scale Industries Corporation
(NSIC).
2. The bid should be valid for a period of 120 days from the date of opening of the tender.
3. Defect liability period (warrantee) : Bidders shall submit guarantee for sound material and workman ship . If
any defect in the material or workman ship appear within 36 months from the date of successful
commissioning and acceptance of the of the system. The supplier shall replace the material and deliver to the
same point as required in the original order free of cost
4. Successful bidder will have to submit Security Deposit @10% of the order value in the form of either a
Demand Draft in favour of RCF or Bank Guarantee as per RCF's format valid for entire period of delivery.
This is to be submitted within 15 days of placement of order. The Bank Guarantee should be from the Bank
out of RCF approved Bankers as per the list attached to Annexure – 8.
5. Successful Bidder will have to submit Performance Bank Guarantee (PBG) in RCF’s Format as per annexure
valid for 39 months from the date of successful commissioning and acceptance of the system. Alternatively,
the Security Deposit submitted in the form of DD or Bank Guarantee shall be converted to Performance Bank
Guarantee.
6. Price basis, place of manufacture & delivery point is to be explicitly written in the offer. Party should quote
on FOR Thal basis only
7. Payment Terms for Supply: 100% payment will be made within 30 days on successful commissioning and
acceptance of the system & submission of Performance Guarantee covering defect liability period. Payment
shall be released through RTGS only. The format for RTGS is enclosed herewith
8. Advance payment, if required can be considered at the sole discretion of RCF to a maximum of 10 % of
purchase order value only on submission of Advance Bank Guarantee of 110% of the advance amount &
Security Deposit Bank Guarantee as stated in point 4 and 5 above. Prevailing Interest will be charged on the
advance amount paid from the date of payment till such advance is fully adjusted towards supplies.
9. Price and delivery period shall be firm.
10. Part order acceptance clause should be accepted by the party. RCF Ltd reserves the right to place the
independent orders for items on item wise lowest basis . This decision at sole discretion of RCF .
11. Bidder is to clearly mention Excise duty, Sales tax, Work Contract tax, Service tax, Octroi, Insurance,
Freight, Inspection charges and / or any other charges to be paid by RCF in percentage / lump sum in both
Un-priced Bid and Price Bid. Amount of any applicable taxes are to be mentioned in Price Bid. In case the
incidence of any taxes, duties are not clearly specified it will be presumed that no such tax/levy is applicable
or payable by RCF.
12. Any variation in statutory levies/taxes within the contractual delivery period shall be to RCF’s account &
beyond contractual delivery period, upward variation shall be to Supplier’s account.
13. Photo copy of the Price bid with price column blanked out is to be submitted with Un-priced Commercial
Bid. Price Bid Format is attached as Annexure 4 (A).
14. Price Reduction damages for supply shall be levied for late delivery @ ½ % of total order value per week or
part thereof subject to maximum of 5 % of total order value.
15. Bidder has to confirm that all General Terms & Conditions stipulated in Annexure- 11 to this NIT are
acceptable.
16. Any deviation is to be given in separate page marked “Deviations”, with reference to item of General terms
& conditions in the Annexure-11.
17. The points in this Special Notes supersede any point/points in NIT which is/are not in agreement with this.
18. In case the quotation is submitted by authorized dealer of the reputed manufacturers, they shall submit
authorization letter along with guarantee from manufacturer and after sales service & supply of spares back
up from their principles for a period of 15 years from supply
I / we agree for all above points.(Signature and stamp of the Bidder)
Date:/Place:
Annexure-4
SR
COMMERCIAL
CLAUSES
1.
Two bid System
2.
3.
EMD submitted/NSIC
PRICE BASIS
PACKING &
FORWARDING:
EXCISE DUTY
4.
5.
6.
VAT/CST TAX
8.
9.
TRANSPORTATION
in party’s scope.
OCTROI
INSURANCE
10
TPI charges
10.
DELIVERY PERIOD
7.
11.
12
13
14.
BID ABSTRACT SHEET
RCF’S REQUIREMENT
BIDDER
RESPONSE
Offer should be submitted as mentioned in
Annexure 2
DD. No.
Date:
F.O.R. RCF Thal only
Yes/No
--------- % / Rs.---- Extra
Please specify
------ % Extra / Not Applicable.
Please specify
----- % of VAT Applicable Extra
------% of CST Without “C” Form Applicable Extra
Please specify
---- % / Rs.------- as Extra
Please specify
No Octroi is applicable at Thal at present
-------% Extra/Inclusive
Please specify
Please specify
--------% Extra/Inclusive
Please specify
Please quote minimum delivery period
Offer should be valid up to 120 days from the last date
of submission of tender, The offer may be disqualified if
VALIDITY OF OFFER validity up to the said period is not given. (mention the
date up to which your offer is valid)
Price Reduction clause for Late Delivery for supply of material:
late delivery clause is applicable for the delayed delivery @ 0.5% per week of
delay to maximum 5 % of PO value. (non acceptance of is clause will lead to
loading your basic price by 5%)
Security Deposit Clause:
The Security Deposit for proper & timely fulfillment of the CONTRACT has to be
paid by every successful BIDDERS. No exemption will be made.
The scale of security deposit to be furnished is 10% of the order value.
The CONTRACTOR will have to give Security Deposit (as specified in our
standard GTC) in the form of either a Demand Draft in favour of Rashtriya
Chemicals & Fertilizers Limited payable at S. B. I. Thal Vaishet Branch, Code
No.7289,
OR
By means of a Bank Guarantee as per RCF’s proforma from any RCF ‘s approved
list of banks. The bank Guarantee towards Security Deposit shall be furnished to
RCF, for 10% of the order value & valid till the delivery period + additional 6
months.
In case this clause is not accepted the offer may be rejected.
Warranty (defect liability) for a period of 36 months from the date of
installation, successful commissioning and acceptance of the system.
______ weeks
(upto___/____/2012)
Agreed / Not Agreed
Agreed / Not Agreed
Agreed / Not Agreed
15
16
17
18
19
Performance Guarantee Clause:
Successful bidder will have to submit Performance Bank Guarantee (PBG) in the
form of either a demand draft in favour of RCF Or Bank Guarantee as per
RCF‘s format valid for the guarantee period + additional 3 months of value
10% of the order value
Firm Price Clause:
Prices shall be firm till the execution of the contract. Any statutory change within
contract period only will be borne by R.C.F.
(price should be firm else offer will not be considered)
RCF's PAYMENT TERMS AGREED?
( AS PER CLAUSE NO. 7 ANNEXURE - 2 (A)
PAYMENT TERMS
Kindly note that NO ADVANCE PAYMENT shall be
made.
You have submitted & understood all the technical details involving scope of
supply, as per annexure enclosed with the tender. Any deviation should be clearly
mentioned in a separate sheet
All General Terms & Conditions in Annexure of this NIT acceptable. Any
deviation should be clearly mentioned in a separate sheet
Agreed / Not Agreed
Agreed / Not Agreed
Agreed / Not Agreed
Yes / No
Agreed / Not Agreed
20
RCF reserve the right to split the order. You are requested to confirm the
acceptance of Part order.
Agreed / Not Agreed
21
In case the quotation is submitted by authorized dealer of the reputed
manufacturers, they shall submit authorization letter along with guarantee from
manufacturer and after sales service & supply of spares back up from their
principles.
Agreed / Not Agreed
22
23
ALL THE ANNEXURE’S ARE COMPLETELY FILLED DULY SIGNED,
STAMPED & SUBMITTED AS A TOKEN OF ACCEPTANCE TO NIT. (1st
Envelope)
THIS SHEET i.e. ANNEXURE-4 IS DULY FILLED AT ALL PLACES,
SIGNED & STAMPED AND SUBMITTED WITH YOUR OFFER (1st
Envelope)
Authorized signature & Company Seal on above pages
Date:
Authorized signature & Company Seal on above pages
Date:
Yes / No
Yes / No
ANNEXURE - 5
PRICE BID FORMAT
HERE BIDDER SHOULD ENCLOSE PHOTO COPY OF PRICE BID WITH PRICES BLANKED OUT IN
TECHNICAL UNPRICED COMMERCIAL BID
Sr.
No.
Item Code
SUPPLY OF COMPLETE PACKAGE
OF IP BASED CCTV SYSTEM AS PER
THE SPECIFICATIONS ATTACHED
1
2
3
Price Components
Packing & Forwarding Charges
Excise duty
Amount
Percentage
Sales Tax (CST With “C” Form / VAT)
Amount
Percentage
Freight up to RCF Stores
Insurance
Any other charges
TOTAL ( A )
Installation, commissioning
SERVICE TAX on installation, commissioning
TOTAL (B)
ANNUAL MAINTENANCE CONTRACT AFTER
EXPIRY OF WARRANTY PERIOD OF 36 MONTHS
FROM
THE
DATE
OF
SUCCESSFUL
COMMISSIONING AND ACCEPTANCE OF THE
SYSTEM
FIRST YEAR
SECOND YEAR
THIRD YEAR
TOTAL
SERVICE TAX ON AMC
TOTAL ( C )
GRAND TOTAL A+B + C
NOTE : EVALAUTION OF AMC SHALL BE ON NPV
BASIS ( NET PRESENT VALUE ). INTEREST RATE
OF 12% SHALL BE CONSIDERED FOR THE
PURPOSE OF CALCULATING NET PRESENT
VALUE.
Quantity
01
%
%
%
%
L.S.
Name & Address of Tenderer:
Place & Date:
(Authorised Signatory)
Name
Designation:
Company Seal:
Unit
Price
Total
ANNEXURE – 6
EVALUATION PROCEDURE AT RCF
1.
2.
3.
4.
5.
6.
7.
8.
9.
Price will be compared on the basis of “Evaluated cost” at plant site based on following parameters, which are only
illustrative but not exhaustive.
Offers without EMD and not accepting Security Deposit, Performance Bank Guarantee clauses etc shall be liable for
rejection.
The prices in various currencies will be converted into equivalent Indian Rupees at the prevailing T.T. Selling Rate as
published in Economic Times/Financial Express or at the selling exchange rate established by Reserve Bank of India
for similar transactions, on the date of opening of Price Bid.
Guarantee Period: The proportionate loading shall be done in case bidders’quoted guarantee/warranty are different in
nature and period from the required.
Foreign bidders shall be asked to quote for both FOB and CFR rates. CFR rates shall be considered for evaluation with
loading for marine insurance and port handling charges at rate given below. If bidder quotes only FOB, cost of foreign
bidder shall be loaded with ocean freight, marine insurance and port handling charges to arrive at CIF cost. A notional
rate shall be indicated in the bidding document. Indicative rates may be as under:
a) Ocean/Air freight: 5% / 10% of FOB/FCA
b) Marine Insurance: 1% of CFR value
c) Port handling charges: 1% of CIF excluding customs duties
Both Indian and foreign bidders shall be loaded with inland transportation charges at notional rate to be specified in
the NIT. This notional rate may be for guidance as under:
a) For equipment whose weights are available Inland transportation charges shall be calculated at the rate indicated
in the bidding documents in terms of Rs.2/KM/MT subject to minimum of Rs.1500/- per 9 MT truck load basis.
b) For bulk materials, financial loading may be considered on the basis of distance, as per following indicative rates
(or any parameter to be defined in NIT) :
(i) upto 200 Km 1% of ex-works/CIF
(ii) 200-500 Km 2% of ex-works/CIF
(iii) 500-1000 Km 3% of ex-works/CIF
(iv) 1000-1500 Km 4% of ex-works/CIF
(v) More than 1500 Km 5% of ex-works/CIF
In case any bidder/s have quoted ex-works price and have not offered/quoted lump sum transportation charges, then
highest freight charges (including Service tax as applicable) received against the subject enquiry for the above
distance block/s or the block wise rates indicated above which ever is higher shall be loaded to the bidder/s who
have not quoted for freight charges.
Customs duties and local duties and taxes, octroi: The foreign bidders will be loaded on CIF price including Port
handling charges, with customs duties as applicable as per custom tariff schedule as announced by Government every
year in the finance budget and octroi wherever applicable. The rate of duty to be considered will be as applicable on
the date of opening of the bid. In case of local supplier, the quote shall include all applicable duties and taxes like
excise, CST / VAT, Service Tax, Octroi etc., as applicable on date of opening of price bids.
Any other deviation: The bidder will be loaded for deviation if any, such as short warrantee / guarantee/ damages etc,
on the basis of highest cost quoted by any other bidder on that account or on proportionate basis for shortfall at the rate
indicated in bid documents
The highest amount quoted by other bidder shall be considered in cases where such rates have not been given in bid
documents such as packing, forwarding, third party inspection charges etc. The proportionate loading shall be
considered in cases where rate has been indicated in the bid documents.
Cenvat credit, VAT set-off and any other statutory credits, as applicable, shall be considered for evaluation.
10. Bidders not accepting Price Reduction towards late Delivery shall be loaded @ 5% of total order value. Bidders
accepting late delivery penalty only on undelivered portion shall be loaded @ 2.5% of total order value.
11. Any conditional Discount given by Bidder such as Discount applicable for complete order value, minimum order value
on certain group of item, Discount for better Payment Terms, etc, shall not be considered for evaluation purpose only.
12. Wherever the Bidder does not indicate any rate/% for any item/commercial term, but specifies it to be extra, then the
highest cost/amount/% quoted by any other Bidder shall be loaded.
13. If the Bidder has mentioned packing and forwarding charges extra, but not indicated the %, then it shall be loaded
proportionately / accordingly or the maximum amount quoted by any other Bidder whichever is more.
14. The evaluation of a bid shall be done on the basis of landed cost at Thal site.
ANNEXURE - 7
PROFORMA FOR BANK GUARANTEE FOR ADVANCE PAYMENTS
(To be submitted on Rs. 200/- non judicial stamp paper)
________________________________________________________________________
Bank Guarantee No……………… dated. ………………
M/s Rashtriya Chemicals and Fertilizers Ltd,
………………….,
…………………..
Dear Sirs,
In consideration of M/s Rashtriya Chemicals and Fertilizers Limited a Company incorporated under
Companies Act, 1956 and having its registered office at “Priyadarshini”, Eastern Express Highway, Sion
Trombay Road, Mumbai - 400 022 [hereinafter referred to as ‘RCF’, which expression unless repugnant to the
context and meaning thereof shall include its successors and assigns] having agreed to make an advance
payment of Rs. _________ [Rupees _______________] in one or more installments to M/s
_______________ a company incorporated under _____________ Act and having its registered office at
__________________ [hereinafter referred to as “CONTRACTOR” which expression unless repugnant to the
context and meaning thereof shall include its successors and assigns], provided the CONTRACTOR
furnishes a bank guarantee for the said sum of Rs. ________[ Rupees __________ ] as required under the
terms and conditions of CONTRACT / Work Order / Purchase Order No _______ dated ___________ [
hereinafter referred to as “the Order”] placed by RCF on the said CONTRACTOR, we __________________,
a banking company incorporated under the Banking Regulations Act, having our registered office at
__________________[hereinafter referred to as “the BANK” which expression shall include its successors
and assigns ] do hereby undertake to pay RCF an amount not exceeding Rs. ____________ [Rupees
_______________] on demand made by RCF on us due to default in repayment of the advance and/or
applicable interest thereon by the said CONTRACTOR.
1. We ____________, the bank, hereby undertake to pay the amount under the guarantee without demur
merely on a demand received in writing from RCF stating that there is a default in repayment of advance
and/or interest by the CONTRACTOR or that, by the reasons of the CONTRACTOR’s failure to comply with the
terms and conditions as stipulated in the Order or amendments(s) thereto, RCF is of the opinion that the
CONTRACTOR would not repay the said advance and/or interest thereon. The demand made on the BANK
shall be conclusive as to the default and also as to the amount due and payable by the BANK under this
guarantee, notwithstanding any dispute or disputes raised by the said CONTRACTOR regarding the validity of
such default and we agree to pay the amount so demanded by RCF without any demur. However, our liability
under this guarantee shall be restricted to an amount not exceeding Rs. _________ [Rupees
__________________].
2. We, _______________, the bank, further agree that the guarantee herein contained shall remain in full
force and effect during the period that would be taken for the recovery of the said advance along with interest
thereon and that it shall continue to be enforceable till all the dues of RCF under or by virtue of the said Order
have been fully paid and its claim satisfied or discharged.
3. We _____________, the bank, undertake to pay to RCF any money so demanded notwithstanding any
dispute or disputes raised by the said CONTRACTOR in any suit or proceedings pending before any court or
tribunal relating thereto, as our liability under this present being absolute and unequivocal. The payment so
made
79
by us under this guarantee shall be valid discharge of our liability for payment there under and the said
CONTRACTOR shall have no claim against us for making such payment.
4. We _____________, further agree that RCF shall have full liberty, without our consent and without
affecting in any manner our obligation hereunder, to vary any of the terms and conditions of the Order or to
extend time for completion of the contractual obligation by the said CONTRACTOR from time to time or to
postpone for any time or from time to time any of the powers exercisable by RCF against the said
CONTRACTOR and to forbear or enforce any of the terms and conditions relating to the order and we shall
not be relieved from our liability by reason of any such variation or extension being granted to the said
CONTRACTOR or for any forbearance, act or omission on the part of RCF or any indulgence by RCF to the
CONTRACTOR or by any such matter or thing whatsoever which under the law relating to sureties would but
for this provisions have effect of so relieving us.
5. In order to give full effect to this guarantee, RCF will be entitled to act as if the BANK were the principal
debtor and the BANK hereby waives all rights of surety ship.
6. Our liability under this bank guarantee is restricted to Rs. _________ [Rupees __________________] and
shall remain in force up to _______________ and thereafter till the expiry of the extended period, if any,
(hereinafter Validity period). Unless a demand is made under this guarantee on us in writing at any time from
the date of issue of the guarantee till the expiry of the Validity period, we shall be discharged from all liabilities
under this guarantee thereafter.
7. The claim, if any, under this guarantee, shall be lodged at (address of BANK & Branch)
___________________________________ .
8. This guarantee will not be discharged due to change in the constitution of the BANK or of the said
CONTRACTOR or the provision of the contract between Supplier / Contractor and RCF.
9. The BANK hereby agrees that the Courts in Mumbai shall have exclusive jurisdiction in any matter of
dispute between RCF and the BANK and that all the future correspondence in regard to this bank guarantee
shall be addressed to Chief Finance Manager, Rashtriya Chemicals and Fertilizers Limited Administrative
Building, Mahul Road, Chembur, Mumbai 400 074. INDIA.
10. We have the power to issue this Guarantee in your favour under the Charter of our Bank and the
undersigned has full power to execute this Guarantee under the Power of Attorney granted to him by the
Bank.
11. We, _________________, the bank, lastly undertake not to revoke this guarantee during its currency,
without the previous consent of the RCF in writing.
SIGNED AND DELIVERED ON THIS _______________ DAY OF ________
Yours faithfully,
For and on behalf of _____________________. (bank)
Signature of Authorised Official of bank
Name of the Official:
Designation of the Official:
Name of Bank:
Branch:
Address of Branch:
Telephone / Mobile No :
Fax No:
Email Id:
ANNEXURE-8
LIST OF RCF APPROVED BANKERS
LIST OF RCF APPROVED BANKERS FOR BANK GUARANTEES
( as updated by Corporate Finance on 23.02.2013)
A) STATE BANK OF INDIA AND IT’S ASSOCIATE BANKS:
1. State Bank of India,
2. State Bank of Bikanar & Jaipur,
3. State Bank of Hyderabad,
4. State Bank of Mysore,
5. State Bank of Patiala,
6. State Bank of Travancore.
B) NATIONALISED BANKS:
1. Allahabad Bank,
2. Andhra Bank,
3. Bank of Baroda,
4. Bank of India,
5. Bank of Maharashtra,
6. Canara Bank,
7. Central Bank of India,
8. Corporation Bank,
9. Dena Bank,
10. Indian Bank,
11. Indian Overseas Bank,
12. Oriental Bank of Commerce,
13. Punjab & Sind Bank,
14. Punjab National Bank,
15. Syndicate Bank,
16. UCO Bank,
17. Union Bank of India,
18. United Bank of India,
19. Vijaya Bank.
C) OTHER BANKS:
1. Catholic Syrian Bank Ltd
2. City Union Bank Ltd
3. Kotak Mahindra bank Ltd.,
4. South Indian Bank Ltd.,
5. Tamilnad Merchantile Bank Ltd.,
6. The Federal Bank Ltd.,
7. The Jammu & Kashmir bank Ltd,
8. The Karnataka Bank Ltd,
9. The Karur Vyaya Bank Ltd,
D) FOREIGN BANKS:
1. American Express Bank Ltd,
2. Bank of American National Trust & Saving Association,
3. Bank of Tokyo – Mitsubishi UFJ Ltd,
4. Barclays Bank PLC
5. BNP Paribas
6. Calyon Bank
7. Citibank N.A.,
8. Deutsche Bank,
9. Development Bank of Singapore (DBS)
10. Hong Kong & Shanghai Banking Corporation Ltd,
11. JP Morgan Chase Bank,
12. Royal Bank of Scotland
13. Standard Chartered Bank,
F) PRIVATE SECTOR BANKS :
1. Axis bank Ltd
2. HDFC Bank Ltd
3. ICICI Bank Ltd
4. IDBI Bank Ltd
5. ING Vysya Bank Ltd
6. Yes Bank Ltd
ANNEXURE – 9
FORMAT FOR BANK GUARANTEE TOWARDS SECURITY DEPOSIT AND
PERFORMANCE GUARANTEE
(To be submitted on Rs. 200/- non judicial stamp paper)
Bank Guarantee No. __________ dated ________
M/s Rashtriya Chemicals & fertilizers Ltd,
………………….,
…………………..
…………………..
Dear Sirs,
In consideration of M/s Rashtriya Chemicals and Fertilizers Limited, [hereinafter referred to
as ‘RCF’, which expression unless repugnant to the context and meaning thereof shall
include its successors and assigns], having agreed to exempt, M/s
__________________________________having its registered/principal office at
______________________________________________ [hereinafter referred to as
‘Supplier / Contractor’ which expression unless repugnant to the context and meaning
thereof shall include its successors and assigns], from depositing with RCF a sum of
Rs.___________ towards security / performance guarantee in lieu of the said Supplier /
Contractor having agreed to furnish an irrevocable bank guarantee for the said sum of Rs.
_________ as required under the terms and conditions of Contract / Work Order / Purchase
Order no. ______________________ dated __________ [hereinafter referred as the
‘Order’] placed by RCF on the said supplier / contractor, we,
____________________________________________ [hereinafter referred to as ‘the Bank’
which expression shall include its successors and assigns] do hereby undertake to pay RCF
an amount not exceeding Rs. ______________ [Rupees _________________ ] on demand
made by RCF on us due to a breach committed by the said Supplier / Contractor of the
terms and conditions of the Order.
1. We ____________ the Bank hereby undertake to pay the amount under the guarantee
without any demur merely on a demand received in writing from RCF stating that the
Supplier / Contractor has committed breach of the term(s) and/or condition(s) contained in
the Order and/or failed to comply with the terms and conditions as stipulated in the Order or
amendment(s) thereto. The demand made on the Bank by RCF shall be conclusive as to the
breach of the term(s) and/or condition(s) of the Order and the amount due and payable by
the Bank under this guarantee, notwithstanding any dispute or disputes raised by the said
Supplier / Contractor regarding the validity of such breach and we agree to pay the amount
so demanded by RCF forthwith and without any demur. However, our liability under this
guarantee shall be restricted to an amount not exceeding Rs. ______________ [Rupees
_________________ ].
2. We, ______________ the Bank further agree that this irrevocable guarantee herein
contained shall remain in full force and effect during the period that would be taken for the
performance of the said Order and that it shall continue to be enforceable till all the dues of
RCF under or by virtue of the said Order have been fully paid and its claim satisfied or
discharged or till RCF certifies that the terms and conditions of the Order have been fully
and properly carried out by the Supplier / Contractor and accordingly discharge the
guarantee.
3. We ________________ the Bank, undertake to pay to RCF any money so demanded
notwithstanding any dispute or disputes raised by the said Supplier / Contractor in any suit
or proceedings pending before any court or tribunal relating thereto as our liability under this
present being absolute and unequivocal. The payment so made by us under this Guarantee
shall be valid discharge of our liability for payment there under and the said Supplier /
Contractor shall have no claim against us for making such payment.
4. We ________________ the Bank further agree that RCF shall have full liberty, without
our consent and without affecting in any manner our obligation hereunder to vary any of the
terms and conditions of the Order or to extend time of performance by the said Supplier /
Contractor from time to time or to postpone, for any time or from time to time, any of the
powers exercisable by the RCF against the said Supplier / Contractor and to forbear or
enforce any of the terms and conditions relating to the Order and shall not be relieved from
our liability by reason of any such variation or extension being granted to the said Supplier /
Contractor or for any forbearance, act or omission on the part of RCF or any indulgence by
RCF to the Supplier / Contractor or by any such matter or thing whatsoever which under
the law relating to sureties would but for this provisions have effect of so relieving us.
5. In order to give full effect to this guarantee, RCF will be entitled to act as if the BANK were
the principal debtor and the BANK hereby waives all rights of surety ship.
6. Our liability under this bank guarantee is restricted to Rs. _________ [Rupees
__________________] and shall remain in force up to _______________ and thereafter till
the expiry of the extended period, if any, (hereinafter Validity period). Unless a demand is
made under this guarantee on us in writing at any time from the date of issue of the
guarantee till the expiry of the Validity period, we shall be discharged from all liabilities under
this guarantee thereafter.
7. The claim, if any, under this guarantee, shall be lodged at (address of BANK & Branch)
_________________________________________.
8. This guarantee will not be discharged due to change in the constitution in the Bank or the
said Supplier / Contractor or the provision of the contract between Supplier / Contractor
and RCF.
9. The BANK hereby agrees that the Courts in Mumbai shall have exclusive jurisdiction in
any matter of dispute between RCF and the Bank and the Bank hereby agrees to address all
the future correspondence in regard to this bank guarantee to Chief Finance Manager,
Rashtriya Chemicals and Fertilizers Limited, Administrative Building, Mahul Road, Chembur,
Mumbai 400 074. INDIA.
10. We have the power to issue this Guarantee in your favour under the Charter of our Bank
and the undersigned has full power to execute this Guarantee under the Power of Attorney
granted to him by the Bank.
11. We, _____________ the Bank lastly undertake not to revoke this guarantee during its
currency except with the previous consent of the RCF in writing.
SIGNED AND DELIVERED ON THIS _______________ DAY OF ________
Yours faithfully,
For and on behalf of _____________________. (bank)
Signature of Authorised Official of bank
Name of the Official:
Designation of the Official:
Name of Bank:
Branch:
Address of Branch:
Telephone / Mobile No :
Fax No:
Email Id:
ANNEXURE - 10
(FORMAT FOR SOLVENCY CERTIFICATE)
( on Bank’s Letter Head )
______________________________________________________________________
REF NO:………………… DATE:……………,,,,,,,,,
To Whomsoever Concerned
This is to certify that to the best of our knowledge and information, M/s
___________________________ (Bidders name with complete address), a customer of
our Bank, is respectable, and is capable of executing orders to the extent of Rs.
_________ (Rupees________________________). M/s _________________ have
been our customer since ______ to date and has been granted the following limits, at
present, against various facilities granted by the Bank:
……………………… ……………..
……………………… ……………...
This certificate is issued without any guarantee, risk or responsibility on behalf of the
Bank or any of its officials.
This certificate is issued at the specific request of the customer.
Yours faithfully,
(Bank Official’s signature & stamp)
ANNEXURE- 11
GENERAL TERMS & CONDITIONS
the bid. In case of conflict the English version
shall prevail. All amounts shall be indicated by
1.0.0 Definition
The term ‘CONTRACT’ shall mean and BIDDERS both in words as well as in figures.
include the Notice Inviting Bid (NIT) the Whether there is difference between prices
Instructions to BIDDERS, the Bid, Letter of quoted in figures, and words, corresponding
Intent accepting the bid in part of full, Special amount quoted in words shall prevail.
and General Terms and Conditions, Directions,
and comments conveyed in writing, the Bids should be free from overwriting. The
Purchase Order or Work Order, and its bidder should duly attest all corrections.
subsequent variations if any, or any other Bidder manually in long hand should sign bids
authorized CONTRACT documents, and those by person(s) who is/are legally authorized to
general and special conditions that may be sign on behalf of the person(s) or firm or
added subsequently or such other documents, company biding and in case of firm/company,
drawings, specifications as may be prescribed. bid should bear its seal or stamp. The legal
instrument of authority either in original or a
1.0.01 The terms ‘CONTRACTOR’, shall certified copy thereof empowering the
mean the person(s), firm, company with whom, person(s) signing their bid should accompany
a CONTRACT has been entered into and shall the bid. No oral, telephonic or telegraphic bids
be deemed to include their representatives, heir, or modifications in the bids shall be considered
executors and administrators, successors and under any circumstances.
permitted assignees of such person, person(s),
firm or company.
All bidders are requested to submit their bids
STRICTLY as per the instructions given below.
1.0.02 The terms ‘RCF” shall mean Rashtriya Bids should either be submitted personally in
Chemicals & Fertilizers Limited having its the bid box at the Office of Chief Materials
Registered Office at ‘Priyadarshini’, Eastern Manager on above address or sent by
Express Highway, Sion, Mumbai 400 022 and Registered Post to the same address so as to
shall be deemed to include their successors reach well in advance of the closing date and
and/or assignees, and shall include the time.
Administrative and Executive Officers
authorized to deal with all matters relating to The envelopes containing the bid should be
the CONTRACT.
superscribed with The Bid No. and Date of
opening.
1.0.03 The Term ‘BIDDERS’ shall mean the
person(s), firm or company who offer(s) a bid 1.1.02 Submission of Bids
or quotation duly signed in response t the
invitation to bid issued by ‘RCF’ and shall be Bids are to be submitted in triplicate and should
deemed to include their representatives, heirs, be type written. Bids are to be submitted in
executors and administrators, successors and triple sealed covers as follows:
permitted assignees to such person(s), firm or
i.
Technical part of bid
company.
The first sealed envelope should contain all
copies of technical details of the bid. The
1.1.0 Instructions for submission of Bid
1.1.01 Every bid shall be made out in English, cover should be clearly marked “Technical part
Hindi or Marathi language.
All other of bid”.
information will also be supplied by the
‘BIDDERS’ in English, Hindi or Marathi
ii.
EMD & Unpriced Commercial part
language. Only one language will be used in
of Bid.
The second sealed envelope should contain
Earnest Money Deposit and Copies of
Unpriced commercial part of bid. The cover
should be clearly marked
“Unpriced
Commercial part of Bid”.
iii.
Commercial Bid with Price.
The third sealed envelope should contain all
copies of the Commercial part of the bid with
Price details.
The cover should be clearly
marked
“Commercial part of bid with
Prices”.
prices.
3.0.02 The
Technical and Unpriced
Commercial part of bid (part-I) will be opened
on the prefixed date in the presence of
BIDDERS (only public bids) and their
representatives who desire to attend the bid
opening.
3.0.03 The Commercial part of bid with Prices
(part-II) shall be opened in public (only public
bids) after the corresponding Technical and
Unpriced Commercial part of the bid are
scrutinized and possible clarifications obtained
1.1.03 All the three envelopes should be put
from such bidders as may be required so as to
into an outer envelope duly sealed. All these bring the bids at part technically.
envelopes should be properly superscribed with
our “Bid No. and Due Date and Brief 3.0.04 Based on clarification, the BIDDERS
Description and the Name of the may be asked to submit if required, revised
CONTRACTOR for proper identification.
sealed commercial part of the bid with prices
(Part-II).
2.0.00 Clarifications
2.0.01 In case clarifications are required on 3.0.05 Bidders will be given adequate notice
invitation to bid the BIDDERS shall approach regarding date and venue of public opening.
RCF in writing well before the opening of the
technical part of the bid, and RCF will provide
1.0.0 EARNEST MONEY DEPOSIT
the information required in writing. However, 1.0.01 Earnest Money Deposit (amount as
failure to receive any addendum or clarification mentioned in invitation to bid) should be
shall not relieve the BIDDERS of any of the furnished in the form of a demand draft payable
obligations stipulated in the invitation to bid.
at Thal drawn in favor of Rashtriya Chemical
and Fertilizers Limited.
The invitation to bid with Annexure and all
attachments will be considered to have been
1.0.02 Any request to adjust Earnest Money
read, understood and accepted by the bidders
Deposit out of the bidder’s running bills or
unless otherwise specifically stated by them in pending payments will not be considered and
writing well before the scheduled opening of
the bid will be treated as without Earnest
the technical part of the bid.
Money Deposit.
2.0.03 The terms and conditions as embodied in
the CONTRACT shall be final and any other
terms mentioned in the supplier’s bid but not
included in the CONTRACT shall be deemed
as rejected by RCF.
1.0.03 Bids without Earnest Money
Deposit or with the Earnest Money Deposit in a
manner other than in what is mentioned above
are liable to be rejected at the discretion or
RCF.
1.0.04 Government of India Undertakings,
Small Scale Industries Registered under single
3.0.01 Bids will be opened in two stages
point registration with National Small Scale
Part I – Technical & Unpriced Commercial part Industries Corporation and RCF Ancillary
of the bid.
Units are exempted from the payment of
Part II – Commercial part of the bid with Earnest Money Deposit.
3.0.00 Bid opening
4.0.05 Forfeiture of Earnest Money Deposit.
If for any reason whatsoever any BIDDERS
withdraws his bid at any time prior to expiry of
the validity period or after issue of the Letter of
Intent, Purchase Order, fails or refuses to
execute the order or to furnish the Security
Deposit for faithful performance of the
CONTRACT within the stipulated time the
amount of Earnest Money is liable to be
forfeited.
5.0.02 In the event of any breach of any of the
terms and conditions of the CONTRACT or the
CONTRACTOR neglects, delays or fails to
perform the CONTRACT, RCF shall have the
right to forfeit the Security Deposit. The
Security Deposit shall not bear any interest.
6.0.00 PERFORMANCE GUARANTEE
The CONTRACTOR shall provide Bank
Guarantee for performance, in case of is
specified in invitation to bid, equivalent to
value of Security Deposit for a period of 24
months from the date of going in to the
operation or 36 months from date of delivery
whichever is sooner
(or as specified in
invitation to bid). Security Deposit can be
converted into Performance Guarantee at the
discretion of RCF.
4.0.06 Refund of Earnest Money
Earnest Money Deposit will not carry any
interest. Earnest Money Deposited by the
unsuccessful bidders will be refunded as soon
as possible.
Earnest Money Deposit of
successful BIDDERS will be refunded after the
successful BIDDERS furnishes the Security
Deposit.
7.0.00 VALIDITY OF BIDS.
All bids should be kept valid for acceptance for
180 days from the bid closing date unless
5.0.00 SECURITY DEPOSIT.
otherwise specified in the bid invitation. Bids
The successful bidder has to submit security of lesser validity period may not be considered.
deposit @10% of the order value.
In case of revised commercial bids with prices
(Part-II) for validity period, the date will be
The CONTRACTOR will have to give Security reckoned from the date on which revised
Deposit as specified in the bid in the form of commercial bids with prices were opened.
either a Demand Draft in favour of Rashtriya
Chemicals & Fertilizers Limited payable at 8.0.00 BID INFORMATION
Thal, or by means of a Bank Guarantee as per Bids should include inter alia the following
RCF’s proforma (attached as Annexure-10) information.
from any RCF ‘s approved list of banks as per 1.0.01 Technical & Unpriced commercial
Annexure – 8. The Security Deposit shall be
part of bids (part-I)
furnished to RCF, for a suitable period as
prescribed by RCF in the bid.
1. Technical Part.
The CONTRACTOR’s Banker should forward a)- Invitation to bid No.
the Bank Guarantee directly to RCF with the b)- Scope of Supply.
covering letter of the Bank. RCF reserves the c)- Complete description of equipment/materight to insist on Security Deposit in the form
rial supported by brochure, catalogue
of Demand Draft from any CONTRACTOR.
and/or other descriptive standard
5.0.01 In case of foreign supply, the Bank
documents.
Guarantee submitted by the foreign bank d)- Completed data sheets as per the
should be counter guaranteed/confirmed by
requirement of the bid.
State Bank of India, Commercial Branch, e)- Lay out drawings of sketched with
Swastik Chamber, Sion-Trombay Road,
(approximate) dimensions of equipment
Chembur, Mumbai 400 071, India.
The
and indications of limits of supply.
charges of the confirmation if any will be borne f)- Information on shipping weights and
by the CONTRACTOR.
volume with special attention to heavy and
over size package.
g)-Itemised list of spare parts of
i)- Erection and commissioning
ii)- Two years operation.
h)- Initial supply of spare parts will be ordered
on the successful BIDDERS. For further
orders of spares the BIDDERS shall indicate
the nearest sources of supply from MUMBAI.
i)- List of Special Maintenance tools, material
fixtures and special erection tools and
equipments.
j)-BIDDERS shall state name of the
manufacturers
proposed for every
equipment item, which is not
of his own
manufacture.
k)-List of similar equipments in operation
indicating
there in whether visits to the
plants can be arranged.
l)- Third party inspection programmed and
scope of work.
m)-Nature of Maintenance assistance available
or offered by the BIDDERS.
n)- Nature of Erection and commissioning
assistance offered by the BIDDERS.
o)- The BIDDERS should undertake to give
shop
drawings of spare parts and main equipment
to
enable RCF to undertake repair and
maintenance
after installation at site.
p)- A certificate that the technical bid is in total
conformity with RCF’s specification and if
not the list of exclusions and/or deviations.
q)- Fabrication schedule and a brief statement
of
activities and time estimate justifying the
total
delivery.
f)- Statement that the liquidated damages or
the
force majeure clause of RCF and standard
terms and conditions are agreeable.
g)- Statement showing that the security and
performance guarantee clauses, standard
terms
and conditions are fully agreeable.
h)- Country of Origin.
i)- Statement showing the date of expiry of
agreement with the Labour Union of the
CONTRACTOR.
j)- Statement that shipping terms are defined
by
INCOTERMS 2000.
k)- Copies of commercial part of bids with all
prices duly blanked out.
l)- Certificate showing that the offer is in total
conformity with the terms and conditions as
specified in the NIT. If not, list of all
deviations should be given with proper
justification.
m)- Particulars relating to bids as follows:
1)- Year of establishment.
2)- Name of Bankers.
3)- Certificate of CONTRACTOR’s
financial
status from Contractor’s Bankers.
4)- Name of the parties for whom similar
orders have been executed earlier with
their address and dates of equipment
II Unpriced Commercial part of bids.
supplies and certificate from such
a)- Invitation to bid No.
companies/firms for the orders which
b)- Earnest Money Deposit, Draft No. and date, have
Payee Branch of the Bank.
been executed.
c)- Terms of payment.
5) Latest Income tax Clearance Certificate
/
d)- Guaranteed delivery period for each item
PAN No. (Xerox Copy) In case RCF
wants
e)- Places of manufacture with the address.
to see the original Income Tax clearance
certificate, the same should be produced 9.0.02 Country of Origin.
at
short notice.
6) Sales Tax Registration No., Sales Tax
Clearance Certificate. If exempted from
Sales Tax, exemption certificate.
The bidders will have to furnish information
regarding the country of origin of the goods
and works in their bid documents.
10.0.00 Transmission of Bids.
All bids should either be submitted in Bid Box
III Commercial part of bids with prices in the office of Dy. General Manager
(Purchase), Administrative Building, (Ground
(part-II)
Floor) Rashtriya Chemicals & Fertilizers Ltd.,
a)- Invitation to bid No.
Thal, Alibag 402 208, INDIA or sent by
courier/ Registered post to the same address so
b)- Bid abstract sheet,
as to reach well in advance of the closing date
and time. In their own interest the Bidders are
c)- Price schedule as applicable. If required advised to notify the Dy. General Manager
by
(Purchase) by fax, date and place of despatch of
RCF price schedule should be given as bids, BIDS RECEIVED AFTER CLOSING
per
DATE ARE LIABLE TO BE REJECTED.
RCF format. prices shall be quoted
separately for individual item.
d) Certificate that prices are valid for 180
days
from the bid closing date for placement
of
Purchase Order.
11.0.00 Accompaniments.
All bids must be complete in all respect &
should conform to all requirements set forth in
the enquiry, Annexure and attachments. The
contents of the bid invitation, Annexure and the
e)-A certificate showing that the prices will attachments will be considered to have been
be
read, understood and accepted by all the
firm and valid during the CONTRACT
bidders. Al deviations from the specifications
period and not subject to any escalation
set forth in the enquiry should be properly
whatsoever.
brought out in the Technical Bid.
f) Third party inspection charges extra
(Lumsum)
12.0.00 Compensation for submission of bid.
`
Bidders shall not be entitled to claim any costs,
charges, expensed or incidentals for or in
9.0.00 Currency and Country of Origin.
connection with the preparation and submission
of their bids even though Rashtriya Chemicals
9.0.01 Currency.
& Fertilizers may elect to withdraw the
Bidders shall submit the bids either in the invitation to bid or reject all bids.
currency of their country or the currency in
which they will be paid. However, in contracts 13.0.00 Pricing.
for supply and installation of equipment, the
bidders should state the portion of the bid price 13.0.01 Bidder’s quotations must conform in
relating to the Erection/Installation in Indian all respects to the applicable specifications,
Rupees.
drawings, data sheets, terms and conditions of
this invitation to bids. BIDDERS must certify
that his quotation complies with all enquiry
documents and specifications. Exceptions, and
deviations if any should be specifically stated.
In the event of the BIDDERS not giving any
exceptions and deviations in the bid then it will
be construed that the BIDDERS has accepted
RCF’s invitation to the bid in full.
i.
Bids
submitted
jointly
by
Manufacture(s) located in India and
Foreign Manufacturer(s).
ii.
Bids submitted by Manufacturer(s)
located in Indian and Foreign subsupplier(s) and
13.0.02 BIDDERS may offer a supplementary
or alternative proposal (viz his standard design)
but in doing so he must state all deviations
and/or exceptions to the bas bid. Generally a
bid offering only the alternative solution is not
accepted.
iii.
Bidders submitted by Foreign
Manufacturer(s) with sub-supplier(s),
located in India.
13.0.03 Bidders should quote unit and lump
sum prices. The price so quoted should be allinclusive and no claim for extras will be
entertained.
13.0.04 Bidders should clearly indicate in
the bid whether they are availing Modvat
Credit or such other Credits or Duty Draw
Backs. In such cases the BIDDERS should
state in the bid that they have considered all
such benefits for quoting their price in the bid.
13.0.05 The Unit rate quoted in the bid
will form the basis of compensation, if the
scope of work is altered within mutually
acceptable limit.
13.0.06 The bid shall be based on firm
F.O.B. price and on reliable basis estimate of
the freight cost from the port of loading to
Mumbai Port should also be given.
The Indigenous Bidders shall quote free
delivery at RCF Trombay site, and also give
separately
a
reliable
estimate
of
freight/transportation charges to site.
13.0.07 Bidders are required to state the name
of proposed manufacturers of every item of
equipment which does not fall under their
manufacturing range at the time of submitting
the bid. All bids shall be in the currency of the
country from which the equipment and services
are to be acquired. In case of:
The bid documents shall be arranged to show
separately the expenditure in Indian and NonIndian currency.
BIDDERS shall quote all prices including
percentages of total price in figures as well as
in words. Where there is a difference between
these, the rates given in words shall prevail.
Erasures or overwriting of any kind in the bid
may render the bid to outright rejection.
Where necessary the original figures and
words should be scored out and corrected
figures and words written again.
The
BIDDERS shall have to attest the corrections.
14.0.00 Price adjustment/escalation
THE PRICE QUOTED SHOULD BE FIRM
AND SUBJECT TO NO ESCALATION
WHATSOEVER DURING THE ENTIRE
CONTRACT PERIOD, except for Statutory
Levies namely Excise Duty, Sales Tax and
Octroi. Rate of Excise Duty, Sales Tax and
Octroi, applicable on the date of submission
of the bid should be clearly mentioned in the
bid. Payment shall be made at the rates
applicable at the time of supply against
documentary evidence. However, in case of
delay in supply, if there is any increase in
statutory Levies RCF shall restrict the
payment of Statutory Levies as prevalent on
the delivery date, as mentioned in the
Purchase Order or Work Order and
amendment(s) thereto. BIDDERS shall submit
to RCF necessary documentary evidence as
may be required to enable RCF to determine
the rates of Statutory Levies applicable on the
contractual delivery date.
conditions prevailing in the surrounding areas.
15.0.00 Agency Commission
17.0.0 Standard & Measurements.
THE BIDDERS should indicate the agency
commission included in their offer payable to
agents in India, if any.
The agency
commission shall be payable in equivalent
Indian Rupees against separate invoice from
Indian Agents within 30 days after receipt and
acceptance of materials.
16.0.00 Bidder’s Obligation.
Codes or standards equal or of higher quality
than the codes or standards stipulated in the
Invitation to Bid will be acceptable.
Where a brand name with the phrase “or equal”
have been specified in the Invitation to bid.
BIDDERS may quote for alternative articles or
materials, which have similar characteristics
and provide equal performance and quality to
that specified.
i)- To conform to the fabrication schedule
provided by him so as to complete the
work
Metric system has been adopted in the
within the delivery period quoted.
preparation of all design, engineering, and
drawing including piping and tubing schedules.
ii)- To notify RCF as and when inspections,
The bidders also shall follow the metric system.
including pre-shipment inspection are due
and arrange rework, if any as a 18.0.00 Right of Acceptance & Rejection of
consequence
Bid.
of such inspection.
RCF reserves the right to accept at their sole
and unfettered discretion any bid for whole or
iii)-Place goods along side vessel of dock in
part quantities or to reject any or all bids
FAS and on board in case, FOB bids
without assigning any reason thereof. No claim
and deliver material free at our Trombay for compensation etc., whatsoever will be
site
entertained by RCF from unsuccessful bidders.
in case of Indian bidders.
18.0.01 Past Performance of the Contractors
iv)-Provide RCF with clean on board Bill of The Contractors whose past performance have
Lading or clear R.R.
been found not satisfactory, in the opinion of
v)- Make good any damage or loss or both, RCF, then, RCF reserves the right to refuse the
until
bid documents, or reject the bid while opening
goods are delivered alongside in FAS and or evaluating the bids. The decision of RCF
on
regarding performance evaluation shall be
board in FOB contracts and in respect of final.
Indian Contracts, until goods are delivered or
until goods are delivered to carriers in case of 19.0.00 Splitting of Bid.
ex-factory delivery or until goods are RCF reserves the right to split the bid in parts
delivered to RCF site in case of free delivery and to award the contract in full or in parts.
to RCF.
20.0.00
Right
of
cancellation
of
vi)- Before submitting the bids, the bidders CONTRACT.
should satisfy themselves of all existing 20.0.01 RCF reserves the right to cancel this
conditions, limitations and official regulation CONTRACT or any part thereof and shall be
at the site of the work and en-route and the entitled to rescind the CONTRACT wholly or
laws governing the CONTRACT. No claim in part forthwith by a written notice to the
whatsoever shall be entertained on the CONTRACTOR if:
grounds of ignorance of site conditions and/or
20.1.01 The CONTRACTOR does not adhere and date upon which such termination becomes
to any terms and conditions of the effective.
CONTRACT including General & Special,
Terms & Conditions.
21.0.02 the work that is complete, at the time of
receipt of notice of termination shall be taken
20.1.02 The CONTRACTOR fails to execute
over by RCF at the CONTRACT terms and
the job in time.
prices.
For the balance work RCF may opt:
20.1.03 The quality of the supply/part supply a)- to have any portion completed at the
received is poor or not in conformity with the CONTRACT terms and conditions.
requirement.
b)- to cancel the reminder and pay the
CONTRACTOR an agreed amount for material
20.1.04 The CONTRACTOR attempts for any brought to site for execution of work
corrupt practices.
22.0.00 Correspondence.
20.1.05 The CONTRACTOR becomes
bankrupt or goes into liquidation.
All correspondence in respect of this invitation
to bid should be made in English quoting bid
20.1.06 The CONTRACTOR makes a general
invitation reference number appearing on the
assignment for the benefit of creditors.
front page.
Correspondence should be
addressed in duplicate to:
20.1.07 A receiver is appointed for any of
Dy.General Manager (Commercial), Rashtriya
the property owned by the contractor.
Chemicals
&
Fertilizers
Limited,
Administrative Building, Thal,Alibag 402 208,
20.2.00 Upon receipt of said cancellation INDIA.
notice; the CONTRACTOR shall discontinue
all work on the CONTRACT and matters fax should be sent at the following nos.
concerned with it.
Fax No. +91(02141-238081,238018,238447
20.2.01 RCF in that event will be entitled to
get the job executed from any sources and
recover the excess payment over the
CONTRACTOR’S agreed price, if any, from
the CONTRACTOR.
20.3.00 RCF also reserves the right to cancel
the CONTRACT due to Force Majuere sure
conditions and the CONTRACTOR will have
no claim of compensation whatsoever.
21.0.00 Termination of CONTRACT for
Convenience.
21.0.01 RCF may by written notice sent to the
CONTRACTOR, terminate the CONTRACT,
in whole or in part, at any time for their
convenience. The Notice of termination shall
specify that termination if for RCF’s
convenience, the extent to which performance
of work under the CONTRACT is terminated
23.0.00 Comparative Analysis of Bids
23.0.01 All bidders, in whatever currencies
they are will be converted into Indian Rupees
for the purpose of comparison. The rate of
exchange used for such valuation will be those
published by the Reserve Bank of India and
ruling on the date of opening of the price bid,
unless there is abnormal change in the value of
currencies before the award of CONTRACT.
In such event the exchange rate ruling at the
time of decision to notify the award of
CONTRACT to the successful BIDDERS will
be used.
23.0.02 Comparison will be made between
Indian offers (competitive) and Foreign offers
on the basis of the landed price. RCF may
however, give a margin of price preference to
Manufacturers located in India at its sole
discretion.
currency. Therefore, the BIDDERS should
23.0.03 To determine the best evaluated clearly mention this amount in the bid.
BIDDERS, factors other than the price will also
be taken into consideration. The following 100% payment shall be made through
points will enter into evaluation.
irrevocable letter of credit against submission
of shipping documents and performance bond
i)- Bids quoting firm price will be given to cover defect liability period. The BIDDERS
preference over the bid’s prices subject to shall have to furnish the name of their bankers
escalation.
for opening the letter of credit by RCF.
ii)- Guaranteed delivery period as stipulated in 24.0.02 Indigenous suppliers.
the invitation to bid.
RCF’s normal payment term is payment within
iii)- Technical Quality (efficiency, reliability 30 days after receipt and acceptance of material
and suitability)
at site, provided bank guarantee for
performance if stipulated with the CONTRACT
iv)- Terms of payment – an Interest rate of is submitted
11.5% [cash credit + 1%] per annum or such
other rate as decided by RCF from time to time 24.0.03 RCF may with hold payment to such
will be used to compute the evaluation of prices extent as may be necessary to protect itself
in case of advance or progressive payments.
from loss on account of:
i)- Defective work not remedied.
v)- Bidders’ experience in manufacturing
similar equipment for similar duties and ii)-Failure of the CONTRACTOR to make
whether such equipments are in service and payment properly or for materials or for
operating successfully at designed conditions.
labour.
vi)- Maintainability and availability
maintenance assistance/support in India.
of iii)-Reasonable doubts that the CONTRACT
cannot be completed with the balance
CONTRACT.
vii)- Cost and availability of spare parts.
viii)-Cost of vendor’s assistance in Erection
and commissioning.
ix)- Cost of expediting and inspection.
x)- Bidders’ guarantee (nature of warranty and
warranty period).
xi)- Compliance with bid terms, specifications,
drawings and data sheets.
xii)- Willingness to give shop drawings of
spare parts and main equipments.
xiii)- Bids from Indian Public Sector Units.
24.0.00 Terms of payment.
24.0.01 Foreign Suppliers
The material will be paid for the currency of
the country of origin. Incase the CONTRACT
stipulates erection at the Indian site the charges
for erection will be paid only in Indian
iv)-Damage to another CONTRACTOR or to
RCF property and probable filing of claims.
v)- For other reasons mentioned else where in
NIT.
25.0.00 Advance payment.
In case of large contracts if the
CONTRACTOR essentially needs any advance
payment then this should be clearly indicated in
the Unpriced commercial part of the bid
documents. If approved by RCF, such advance
payment will be released only on furnishing of
suitable bank guarantee as per proforma
enclosed for an amount equivalent to the
advance payment. AN INTEREST RATE OF
11.5% OR SUCH OTHER RATE AS MAY
BE DECIDED BY RCF FROM TIME TO
TIME WILL BE USED AT THE TIME OF CONTRACT. RCF may give notice of the
EVALUATION BID.
same in writing to the CONTRACTOR calling
upon him to make good the failure, neglect or
26.0.00 Period for the completion of the contravention. Should the CONTRACTOR fail
to comply with such notice within the period
CONTRACT.
considered reasonable by RCF and specified in
Time is the essence of the CONTRACT. The such notice RCF shall have the option and be at
CONTRACT should be completed as per the liberty to take the CONTRACT, wholly or in
time schedule given in the CONTRACT. The part, out of the CONTRACTOR and make
time schedule includes but not limited to time alternative arrangements to obtain the
for submission of drawings for approval, requirements and completion of the
incorporation of comments if any, final CONTRACT at the CONTRACTOR’s risk and
approval of drawing by RCF. However, if the cost and recover from the CONTRACTOR all
approval of the drawing is delayed beyond 10 extra cost incurred and agreed liquidated
days from the date of receipt of RCF Office, damages by the RCF on this account. In such
corresponding extension in time shall be an event RCF shall not be responsible for any
allowed provided CONTRACTOR gives a loss that the CONTRACTOR may incur and
notice in writing that the approval in drawing is CONTRACTOR shall not be entitled to any
delayed and requests for extension of delivery gain. RCF in addition shall have the right to
period correspondingly. The CONTRACTOR forfeit Security/Performance Deposit in full or
shall furnish detailed PERT Chart indicating part.
various events and activities, in his bid.
CONTRACTOR shall submit to RCF their time 26.0.01 Price Reduction for late delivery
schedule in respect of documentation,
manufacture and supply of equipment, clearly In the event that the CONTRACTOR fails to
indicating all main or key events such as meet the time schedule agreed for submission
material procurement, manufacturing activities, of documents and/or supply of equipments or
testing, documentation, delivery, transportation, materials the CONTRACTOR shall pay the
erection, etc.
agreed damages. The agreed damages will be
calculated on the total CONTRACT price
RCF representative shall have the right to including subsequent modifications if any, and
inspect the manufacturing activities at the price escalation, if contractual but exclusive of
CONTRACTOR’s premises with a view to spare parts.
evaluate the actual progress of work on the
basis of CONTRACTOR’s time schedule given i. In case of delay in supply of documents total
to RCF. RCF reserves the right to appoint third price shall be reduced at the rate of 0.1% per
party inspection agency in addition to RCF’s week or part thereof subject to a maximum of
own inspection. All third party’s inspection 0.5% per document group.
charge will be paid by RCF, unless otherwise ii. In case of delay in delivery of
specifically stated in the Purchase Order or equipment/material
including
shipping
Work Order.
documents price shall be reduced at the rate of
0.5% per week or part thereof subject to
Notwithstanding the above, in case of the maximum of 5% of CONTRACT value,
progress in execution of the CONTRACT at without the owner being required to establish
various stages is not as per the time schedule or and prove the actual loss, damage suffered by
is not satisfactory in the opinion of the RCF the owner on accrual of such delay.
which shall be conclusive or if the
CONTRACTOR neglects to execute the One week’s grace period will be granted in the
CONTRACT with due diligence and expedition calculation of the delay. Date of delivery is the
or shall contravene the provision of the date of clean on board Bill of Lading or date of
clear R/R and in case of direct delivery to our
Stores the date of receipt at Stores.
Notwithstanding the above in the event of
protracted delay in delivery, RCF shall reserve
the right either to cancel the CONTRACT
wholly or partially and make alternative
arrangement at the risk and cost of the
CONTRACTOR with a notice of seven days to
the CONTRACTOR.
27.0.00 Inspection and Testing.
RCF shall have the option to appoint an
Inspection Agency for stage and final
inspection of the equipment/material ordered
under the CONTRACT. All testing and trails
including those carried out for material,
whether
or
not
manufactured
by
CONTRACTOR, shall be witnessed by our
Inspector. All the test certificates in original as
required shall be furnished by the
CONTRACTOR. Along with the supply of the
equipment/material.
The CONTRACTOR
shall arrange where ever necessary and
applicable, inspection as per statutory
provisions such as Indian Boiler Regulation,
Indian Electricity Act, Indian Explosive Act,
etc. The CONTRACTOR shall be responsible
for arranging the visit of the Boiler Inspector
Electrical Inspector, Explosive Inspector, or
any such statutory authority for obtaining
necessary clearance before the supply of
equipment/material.
The equipment shall be despatched only after
the inspection and acceptance certificate issued
by the Inspector in writing, unless otherwise
provided for the CONTRACTOR. Copies of
the inspection and acceptance certificates shall
be sent to RCF along with the advance copies
of the invoice.
28.0.00 SUB CONTRACT.
Written consent of RCF should be obtained
before the work is sub contracted, in case the
CONTRACTOR intends to employ SUB
CONTRACTOR(s). Sub contracting shall not
imply any limitation of CONTRACTOR’s
liability to fulfill the CONTRACT. Should the
SUB CONTRACTOR, in the opinion of RCF,
appear to be unfit to carry out his part of the
CONTRACT or the progress of the SUB
CONTRACTOR’s work in such that the
planned time of completion within the terms of
the order is jeopardized, RCF shall have the
right to instruct the CONTRACTOR in writing
to terminate the SUB CONTRACT without
notice or a short notice. This shall not give
raise to any claim from SUB CONTRACTOR
or relieve the CONTRACTOR from any of his
contractual obligations and responsibilities.
29.0.0 Disputes and Arbitration
In the event of any question, dispute or
difference arising under the CONTRACT, the
same shall be referred to the sole arbitration of
a person appointed to the Arbitrator by CMD,
RCF. There will be no objection that the
arbitrator is in service of RCF that he had to
deal with the matters to which the CONTRACT
relates or that in the course of his duties as an
employee of the RCF he had expressed views
on all or any of the matter in dispute or
difference. The arbitrator shall give a reasoned
or speaking award. The award of arbitrator
shall be final and binding on the parties to the
CONTRACT. In the event of the Arbitrator
dying, neglecting or refusing to act or resigning
or being unable to act for any reason, it shall be
lawful for the CMD. RCF to appoint another
Arbitrator in place of outgoing Arbitrator in the
manner aforesaid. The venue of arbitration
shall be Mumbai.
30.0.0 Transit Risk Insurance.
All consignments under the CONTRACT,
which are despatched to RCF, will be covered
for Transit Insurance under RCF’s Open
General Insurance Policy with the underwriters
M/s. RELIANCE GENERAL INSURANCE
CO.LTD
3rd FLOOR, PALAI PLAZA
OPP.PRITAM HOTEL,
DADAT T.T.
MUMBAI 400 014
India.
GAURAV
SHARMA:
9322967804
SWAPNILBANIYA:7498775941, MR.NAVIN
KUMAR:9320317155
30.0.02 Foreign Suppliers.
or such other Insurance Company as may be The consignment shall be insured against all
the risks including SRCC type from suppliers
prescribed by RCF from time to time.
warehouse to warehouse of RCF with the above
Advance
intimation
of
dispatch
of underwriters. Foreign suppliers shall intimate
consignment(s) shall be given by the the above underwriters in writing as soon as the
CONTRACTOR to our underwriters indicating consignment is despatched from their works
there in the manner of dispatch, nature of with despatch particulars.
packing, weight and such other details as
required for insurance coverage.
The 31.0.0 Taxes and Duties
CONTRACTOR should ensure that the above All taxes and duties should be shown separately
information is forwarded under Registered in the bid where ever applicable. RCF is
Acknowledgement
Due
Letter,
and registered under Central Sales Tax Act as well
acknowledgement received is kept in their as Maharashtra Sales Tax Act. Central or
record. The contractors shall also ensure that Maharashtra Sales Tax as applicable should be
supply of material is adhered to as per stated in the quotation. In case of CST ‘C’
CONTRACT and packings are as per Form will be issued. Excise duty as applicable
specifications laid out under Marine Insurance should also be clearly and separately shown in
Guidelines.
the bid. CONTRACTOR shall submit all
original documents for payment of Excise
CONTRACTOR shall assist RCF, Insurance Duty, Customs Duty, etc.
Co., Surveyors, and any other coordinating
agency appointed by RCF for early settlement 32.0.00 Jurisdiction of Court
of claim(s) if any.
The CONTRACT shall be deemed to have been
CONSIGNMENTS DESPATCHED ON “CIF” entered into at Mumbai , INDIA and all causes
OR “FREE DELIVERY TO RCF” BASIS of action in relation to the CONTRACT will
SHALL NOT BE INSURED AGAINST thus be deemed to have been arisen only within
RCF’S OPEN GENERAL INSURANCE the jurisdiction of the Mumbai Courts.
POLICY.
33.0.0 Secrecy
Any information derived or otherwise
30.0.01 Indigenous Suppliers.
The consignment shall be insured for cost plus communicated to the CONTRACTOR in
freight plus taxes if applicable, with the M/s. connection with the CONTRACT shall be
RELIANCE
GENERAL
INSURANCE regarded as secret and confidential and shall
not without the written consent of the RCF be
CO.LTD
published or disclosed to any third party or
3rd FLOOR, PALAI PLAZA
OPP.PRITAM HOTEL,
made used of by the CONTRACTOR except
DADAT T.T.
for the purpose of implementing the
MUMBAI 400 014
CONTRACT.
India.
GAURAV
SHARMA:
9322967804 34.0.00 Law governing the CONTRACT
SWAPNILBANIYA:7498775941, MR.NAVIN
KUMAR:9320317155
This CONTRACT shall be governed by the
or such other Insurance Company as may be laws of Union of India for the time being in
prescribed by RCF from time to time. The force.
Indigenous Suppliers shall intimate the above
underwriters in writing as soon as the 35.0.00 Negotiations
consignment is despatched with despatch RCF may not conduct any negotiation for the
particulars.
bid as far as possible. However, RCF reserves
the right to conduct negotiation if the
conditions so warrant.
36.0.00 Other Requirements
All bidders should submit the following
documents along with the commercial part of
the bid.
1)- A certificate signed by Independent
Chartered Accountant furnishing the names of
any Associated Units of the BIDDERS or
names of any Units in which any of the
Directors/Partners of the BIDDERS has any
interest.
In case the BIDDERS has no
associated unit and/or none of the Directors/
Partners have interest in any other unit(s) they
should furnish a certificate from Chartered
Account of this effect.
2)- CONTRACTOR should declare the name(s)
of his or the firm’s partners/relatives if they are
working in RCF.
If relative(s) of
CONTRACTOR is/are working in RCF, a
certificate to this effect shall be furnished by
the CONTRACTOR.
3)- CONTRACTOR should furnish the latest
Income Tax Clearance Certificate.
4)- CONTRACTOR should furnish the
Solvency Certificate issued by their Bankers in
a sealed cover.
5)- CONTRACTOR should complete the
proforma on “Status of BIDDERS” as per
Annexure enclosed.
6)- CONTRACTOR should furnish Sales Tax
Clearance Certificate and if they are exempted
from payment of Sales Tax, the exemption
certificate to be furnished.
revolution, insurrection, or military usurped
power or confiscation or trade embargoes or
destruction or requisition by order of any
Government or any public authority.
CONTRACTOR shall notify RCF about the
occurrence of the force majeure events and
provide RCF with the details of the arising and
ceasing of the impediment. At the end of the
impediment CONTRACTOR
shall provide justificatory documentation
countersigned by the Local Chamber of
Commerce.
Should one or both the parties be prevented
from fulfillment of the contractual obligations
by a state of force majeure lasting continuously
for a period of six weeks the two parties shall
consult each other regarding the future
implementation of the CONTRACT. The mere
shortage of labour, materials or utilities shall
not constitute force majeure unless caused by
circumstances, which are themselves, force
majeure.
CONTRACTOR shall endeavor to prevent,
over come or remove the causes of force
majeure.
No ground for exemption can be invoked if the
CONTRACTOR failed to give timely notice by
a Registered Letter and subsequently supported by documentary evidence.
38.0.00 Patent Rights.
The CONTRACTOR shall fully indemnify
RCF, its customers and users, against any
action, claim or demand, costs or expenses,
arising from or incurred by reason of any
infringement or alleged infringement of letters,
patent, trade mark or name, copyright or other
37.0.00 Force Majeure.
protected rights in
Neither the CONTRACTOR nor the RCF shall respect of any materials supplied. All royalties
be considered in default in the performance of and the like payment shall be paid directly by
their contractual obligations under the order so the CONTRACTOR.
long as such performance is prevented or
delayed for reasons, such as Acts of God,
severe earthquake, typhoon or cyclone (except
monsoon) floods, lightning, landslide, fire or
explosion, plague or epidemic, strikes, lockouts
lasting more than 14 consecutive calendar days
sabotage, blockages, war, riots, invasion, act of
foreign enemies, hostilities, (whether war be
declared or not), civil war, rebellion,
ANNEXURE - 12
MODALITIES FOR PROCUREMENT THROUGH REVERSE AUCTION
The following steps noted below shall be the general methodology for carrying out the process of procurement
through the route of Reverse auction. Please note that some of the steps enumerated may vary or be replaced /
deleted in order to accommodate for certain systemic or procedural compliance.
1. The offers shall be called in 2 Bid System. The bidders shall be required to submit their offers in 2 separate
envelope parts- (a) ‘Technical & Un-priced Commercial Bid’ and (b) ‘Price Bid’.
The Technical & Un-priced Commercial Bid shall contain along with the duly filled-in requisite Annexures,
the “Format A - Process Compliance Form” (as per attached format) on bidder’s letterhead, confirming
acceptance of all the terms for participating in the Reverse Auction. Non-acceptance / Non-submission of the
“Process Compliance Form” shall be a basis for rejection of the offer.
2. The first part of the offer, Technical & Un-priced Commercial Bid, shall be opened on the due date and time
as per the NIT, in the presence of the representatives of those bidders who choose to remain present.
3. The Technical & Un-priced Commercial bids opened shall be scrutinized for technical and commercial
acceptability including the pre-qualification criteria (the existing pre-qualified suppliers shall be exempt from
this criteria). The offers not fulfilling the technical criteria
4. As per the NIT shall be rejected outright.
5. The offers will be evaluated as per the evaluation procedure mentioned in the NIT. The offer which meets the
NIT requirements, technically (including pre-qualification criteria) and commercially, shall be eligible for
further consideration. Before opening of the Price Bids, offers of all techno-commercially acceptable
tenderers shall be at par. The tenderers whose offers qualify shall be intimated regarding the due date and
time of opening of price bid. The bidders have the option of attending the opening of the Price Bids at the due
date and time.
6. After opening the price bids and arriving at evaluated cost to RCF, the tenderers whose price bids have been
opened shall be required to participate in the Reverse Auction event conducted by the RCF’s Service
Provider.
7. It shall be RCF’s discretion to use the Lowest Evaluated Cost (Unit Rate) obtained amongst the Price Bids
opened or any other price as decided by RCF as the Opening Bid Price for the Reverse Auction.
ANNEXURE - 13
BUSINESS RULES FOR REVERSE AUCTION
A. GENERAL TERMS AND CONDITIONS OF REVERSE AUCTION (ON-LINE BIDDING ON
INTERNET)
1. For the reverse auction, technically and commercially acceptable tenderers only shall be eligible to
participate.
2. RCF through authorized service provider will provide all necessary training and assistance before
commencement of on line bidding on Internet.
3. RCF will inform the tenderer in writing the details of service provider including contact details to
enable them to contact and get trained.
4. Business rules like event date, time, start price, bid decrement, extensions, etc. also will be
communicated through service provider for compliance.
5. Tenderers have to enclose the duly signed & filled-in compliance form in the prescribed Format A –
Process Compliance Form along with the un-priced commercial bid. Without this said form, the
tenderer will not be eligible to participate in the tender.
6. It is mandatory for tenderer to have a valid digital signature certificate issued by any of the valid
Certifying Authority approved by Government of India for participation in the Reverse Auction event
at the time of submission of offer. The cost of digital signature will be borne by respective tenderer.
7. RCF will provide the evaluation sheet (e.g.: EXCEL sheet) to each tenderer, if any, the start of
reverse auction which will help to arrive at “Evaluated Cost to RCF” as detailed in NIT.
8. Reverse auction will be conducted on schedule date & time.
9. At the end of reverse auction event, the evaluated lowest tenderer cost will be displayed on the
auction website.
10. The lowest tenderer has to fax / e-mail the duly signed filled-in prescribed Format B – Price
Confirmation as provided to RCF immediately after closing of reverse auction event .
11. The reverse auction will be treated as closed only when the bidding process gets closed in all respects
for the item listed in the Reverse Auction (RA) event.
B. Business Rule for finalization of the procurement
Please go through the guidelines carefully given below and submit your acceptance to the same in the
attached prescribed Format A – Process Compliance Form along with the un-priced commercial bid.
1. Reverse Auction ON-LINE BIDDING ON INTERNET) shall be conducted by RCF, on pre-specified
time & date, the tenderers shall be quoting from their own offices/ place of their choice. Internet
connectivity and other paraphernalia requirements shall have to be ensured by tenderers themselves..
In order to ward-off such contingent situation like internet connectivity failure, power failure etc.,
tenderers are requested to make all the necessary arrangements / alternatives whatever required so
that they are able to circumvent such situation and still be able to participate in the reverse auction
successfully. However, the tenderers are requested to not to wait till the last moment to quote their
bids to avoid any such complex situations. It is to be noted that either RCF or RCF’S SERVICE
PROVIDER shall not be responsible for these unforeseen circumstances
2. RCF’S SERVICE PROVIDER shall arrange to train the nominated person(s) of the tenderer, without
any cost. Service provider shall also explain all the Rules related to the Reverse Auction mentioned
in the Business Rules Document to be adopted, as per NIT.
3. OPENING PRICE / BID DECREMENT: The opening bid price of the Reverse Auction and the
bid decrement value shall be available to the tenderers on their respective bidding screen.
4. BID PRICE: The Tenderer has to quote the Evaluated Cost to RCF for the items specified. Any
techno-commercial loading, to arrive at the Evaluated Cost to RCF, shall be intimated to tenderers
prior to Reverse Auction event in the form of Evaluation sheet. Detailed evaluation procedure of bids
is mentioned in the NIT as annexure ….
5. Procedure for Reverse Auctioning
a. Reverse Auction: RCF will declare its Opening Price (OP), which shall be displayed to all
tenderers during the start of the Reverse Auction. The tenderer will be required to start bidding
after announcement of Opening Price and decrement amount. Opening Price displayed on screen
is evaluated price to RCF. The first online bid and the subsequent bids, received in the system
during the event shall be less than the Auction's opening bid price by one decrement or multiples
of decrement.
b. Reverse Auction shall be for a period of 60 minutes or as per RCF’s requirement. If a tenderer
places a bid in the last 5 minutes of closing of the Reverse Auction and if that bid gets accepted,
then the auction’s duration shall get extended automatically for another 5 minutes, for the entire
auction (i.e. for all the items in the auction), from the time that bid comes in. The auto-extension
will take place only if a bid is received & accepted in those last 5 minutes. If the bid does not get
accepted, the auto-extension will not take place. In case, there is no bid in the last 5 minutes of
closing of Reverse Auction, the auction shall get closed automatically without any extension.
However, tenderers are advised not to wait till the last minute or last few seconds to enter
their bid during the auto-extension period to avoid complications related with internet
connectivity, network problems, system crash down, power failure, etc.
c. After the completion of Reverse Auction, the Closing / Final Price (CP) shall be available on
auction screen.
d. At the end of the reverse auction, L1 tenderer (i.e. tenderer who has quoted lowest final closing
price) has to provide price confirmation giving a detail break up through email or fax on
tenderer’s letter-head immediately as per attached prescribed FORMAT B – Price
Confirmation.
6. During Reverse Auction, if no bid is received within the specified time, RCF, at its sole discretion,
may decide to reschedule / scrap the Reverse Auction process / proceed with conventional mode of
tendering / or finalize the tender based on Prices Bid submitted in the envelope
7. Placement of order on the conclusion of Reverse Auction shall be at the discretion of RCF. Bids once
made by tenderer, cannot be cancelled or withdrawn.
8. It shall be the prerogative of RCF to offer the Final / Closing Price of Reverse Auction to the other
bidders for matching in case RCF decides to have more than one supplier. The bidders shall be
offered to confirm FINAL / Closing Price in Reverse Auction in sequence of their ranking in Final
Price offered during Reverse Auction event.
9. The tenderer shall be assigned a Unique User Name & Password by RCF’S SERVICE
PROVIDER. The tenderer are advised to change the Password and edit the information in the
Registration Page after the receipt of initial Password from RCF’S SERVICE PROVIDER to ensure
confidentiality. All bids made from the Login ID given to tenderer will be deemed to have been made
by them.
10. The tenderer will be able to view the following on screen along with the necessary fields in the
Reverse Auction:
Leading Bid in the Auction (Current Lowest Rate)
Bid placed during the event
Opening Price & Decrement Value.
11. RCF’s decision for award of Contract shall be final and binding on all the Tenderers.
12. RCF shall not have any liability to tenderers for any interruption or delay in access to the site
irrespective of the cause.
13. The tenderer will be required to submit their acceptance to the terms / conditions / modality given
above before participating in the reverse auction.
C. Other terms & conditions
The Tenderer shall not indulge either by himself or through any of his representatives in Price
manipulation of any kind ether directly or indirectly and shall not divulge, in any manner, the details
of rates and other information connected with the tender to other suppliers / tenderers.
The Tenderer shall not divulge particulars of his Bids or any other exclusive details of RCF to any
other party.
RCF and/or RCF’S SERVICE PROVIDER shall not have any liability to Tenderers for any
interruption or delay in access to the site irrespective of the cause.
RCF and/or RCF’S SERVICE PROVIDER is not responsible for any damages, including damages
that result from, but are not limited to negligence.
RCF and/or RCF’S SERVICE PROVIDER will not be held responsible for consequential damages,
including but not limited to systems problems, inability to use the system, loss of electronic
information etc.
ANNEXURE - 14
FORMAT – A
Process Compliance Form
(Tenderers are required to print this on their company’s letter head and sign, stamp before putting it into
un-priced commercial bid)
To
M/s. RCF Ltd.
Thal Unit, Alibag – 402208.
Attention :
Sub:
Acceptance to the Process related Terms and Conditions for the Reverse Auction
Dear Sir,
This has reference to the Terms & Conditions for the Reverse Auction mentioned in the NIT NO…..
We hereby confirm the following 1) The undersigned is authorized representative of the company.
2) We have carefully gone through the NIT, Tender Documents and the Business Rules governing the
Reverse Auction as well as this document.
3) We also confirm that we will undergo the training by RCF’s SERVICE PROVIDER on the auction tool
and the functionality of the same..
4) We confirm that RCF and RCF’S SERVICE PROVIDER shall not be liable & responsible in any manner
whatsoever for my/our failure to access & bid on the e-auction platform due to loss of internet
connectivity, electricity failure, virus attack, problems with the PC, any other unforeseen circumstances
etc. before or during the auction event.
5) We also confirm that we have a valid digital certificate issued by a valid Certifying Authority and self
attested copy enclosed
6) We also confirm that we will fax / e-mail the price confirmation & price break up of our quoted price as
per FORMAT B – Price Confirmation after the closing of reverse auction event
We, hereby confirm that we will honour the Bids placed by us during the auction process.
With regards
Signature with company seal
Name –
Company / Organization –
Designation within Company / Organization –
Address of Company / Organization –
E-mail Id:
Tel no:.
Mobile no. :
Sign this document and Fax at + 91 - 02141 – 238081 / 238206
ANNEXURE - 15
FORMAT – B
Price Confirmation
(Tenderers are required to print this on their company’s letter head and sign, stamp before faxing)
To
M/s. RCF Ltd.
Thal Unit, Alibag – 402208.
Attention Sub: Final price quoted during Reverse Auction and price break up
Ref: 1. RCF NIT no: ………
2. Reverse Auction dt. ……………
Dear Sir,
We confirm that we have quoted the final price
1. ---------------------------------------------------- (in words & figures)
(Price quoted on Evaluated cost to RCF basis)
as our final lump sum prices during the Reverse Auction conducted on _________ (date)
(Price Breakup attached as per RCF evaluation sheet (excel) format)
With regards
Signature with company seal
Name –
Company / Organization –
Designation within Company / Organization –
Address of Company / Organization –
E-mail Id
Tel no.:
Mobile no:.
Sign this document and Fax at + 91 - 02141 – 238081 / 238206
Scope of supply
Sr. No. Section
Description
1.
ANNEXURE 12(A)
Overview of RCF Factory, Thal
2.
ANNEXURE – 12 (B)
Special Instructions to Vendors
3.
ANNEXURE – 12 (C)
4.
ANNEXURE – 12 (D)
General Terms & Abbreviations used in the Documents
5.
ANNEXURE – 12 (E)
Technical Specification of various Hardware & Software
required
6.
ANNEXURE 12(F)
Types & Locations of Cameras
7
ANNEXURE 12(G)
Bill Of Material For IP Based CCTV Surveillance System
8
ANNEXURE 12(H)
AMC
9.
ANNEXURE 12(I)
LAYOUT FOR CCTV CAMERAS
10.
ANNEXURE 12(J)
ANNEXURE - II : IP LAYOUT OF CCTV SYSTEM
Detailed Scope of Work
ANNEXURE 16 ( A )
1.0 OVERVIEW OF RCF FACTORY, THAL
1.1 Overview
RCF is one of the leading producers of fertilizers in India and produces several brands of fertilizers.
RCF has pioneered the manufacture of Industrial chemicals such as Methylamines, Dimethyl
Formamide and Dimethylacetamide in India.
The existing CCTV System at RCF Thal Unit has become outdated and has become prone to frequent
failures due to technological obsolescence, which adversely affects the overall security environment in
the organization. Therefore, it is being proposed to upgrade the CCTV system at Thal Unit.
1.2 Existing CCTV System
The existing CCTV Systems were procured in the year 2008 &2011. These Systems are presently being
maintained by the original suppliers. The existing CCTV system is based on DVR Technology (Digital
Video Recording) and the CCTV recording is done locally at each locations and there is no central
storage facility available. There is a central viewing station at CISF Material Gate through Network on
dedicated PC of the three Gates. The cameras are installed at the three Factory Gates only which are
used for entry and exit of people and material from the plant.
1.3 Network for CCTV System
The existing network installed at Thal Unit consists of single mode fiber optic cable as the backbone
connecting two nos. of layer 3 switches installed at strategic locations in the campus. The L3 switches
are further connected to distribution Layer 2 switches using multimode Fiber cables. Cisco 4507RE
switches are used as layer 3 switches and Cisco 2960 switches are used as layer 2 distribution switches
for connecting to each PC/device.
It is proposed to to utilize existing high speed data network for the CCTV surveillance system to reduce
the installation cost of the CCTV system without affecting the overall performance of the data network.
1.4 Proposed IP Based Video Surveillance System (IPVSS)
The IPVSS in RCF Thal Factory is intended to effectively monitor the Activity in RCF Factory Gates
and Scrap Yard premises. The broad objective of the IP Video Surveillance system are Security,
Surveillance of the RCF Factory & Mitigation of threats. To provide adequate alerts and alarms
including auto recording during an alarm situation.
1.4.1 The IPVSS will ensure the effective Security & Surveillance of an area as well as create a
tamper proof record for post event analysis. The surveillance system shall provide online display of
video images on monitors at CISF Material Gate.
1.4.2 The IPVSS should facilitate viewing of live and recorded images and controlling of all cameras
by authorized users.
1.4.3 It should provide inter-operability of hardware, OS, software, networking, printing, database
connectivity, and reporting and communication protocols. System expansion should be possible through
off-the-shelf available hardware.
1.4.4 The functions intended from IPVSS as described in this documents, shall be as follows but no
limited to the following:
a) To provide continuous surveillance of the protected areas.
b) To provide remote (over LAN) RCF Factory overview by manual command and/or automatic
selection. System should be capable of remote monitoring and scalable for future expansion.
c) To provide overview of key areas, surrounding area and for monitoring of Gates In/Out Activity in
RCF Factory.
d) Video Motion Detection & Analytics System: Video Motion Detection & Analytics System facility
having advance features like Camera Tampering Detection, Intrusion Detection, Un-attended Objects
Detections and other standards features for detecting unauthorized movement in RCF Factory area is to
be provided. The software shall have motion detection, scene change detection, intrusion detection,
camera tampering, object missing alert etc.
ANNEXURE 16(B)
2.0 INSTRUCTION TO THE VENDORS
The vendor shall be OEM / Authorized System integrator (authorized by OEM). They should submit
documentary proof in support of all the Pre Qualification criteria in clause A, B & C mentioned below.
Offers submitted without valid supporting documents will be rejected.
D. Corporate Record:
v) Name, address, telephone nos., fax nos., e-mail address.
vi) History & Structure of the organization.
vii) Status of the vendor – OEM / System integrator.
viii) Name of Directors and Chief Executive / Partners along with addresses and contact nos.
E. Financial Status:
v) Audited Annual Reports of company for the last 3 years including the year ending 31st
March 14.
vi) Excise/ Sales Tax/ VAT Registration Number and PAN No.
vii) PF/ESIC No. if applicable.
viii) bank Solvency certificate for Rs. 26.76 lakhs issued after 01.04.2014 from the reputed
bank or credit ratings from reputed institution such as CRISIL, ICRA etc., or Financing/Credit limits
from banks as on date etc
F. The vendor should submit documentary proof in support of all the Pre Qualification criteria in
clause 1 to 7 mentioned below. Offers submitted without valid supporting documents will be
rejected.
1.
Vendor must be OEM /Authorized System integrator having an agreement / certificate of technical
collaboration/Dealership/Authorized Agent/Channel Partner for the IP Cameras of CCTV systems,
for the last three years (self attested photo copy of documentary evidence shall be furnished).
2.
If the vendor is a System Integrator, the System Integrator has to submit an authorization
Letter to quote on the behalf of OEM/Authorized Dealer/ Channel Partner.
3.
OEM has to submit a guarantee letter of support for spares and services for a period of 10 years
from the date of commissioning.
4.
OEM has to submit an undertaking to mediate in case of default by the System Integrator or breakup of partnership with them and arrange for an alternative channel partner to continue to provide
services at no additional cost and at same terms and conditions to RCF during the first 3 years of
AMC.
5.
Vendor should have minimum experience of Three years in providing turn-key solutions of IP
Video Surveillance system and implementation of the same in Industries / factory premises/ IT
companies / commercial complexes having IT companies using the quoted hardware & software.
(Self attested photo copy of documentary evidence shall be furnished).
6.
Vendor must have successfully executed IP based CCTV job during last three years. Value of the
one work order should be Rs.53.52 lakhs (executed during last three years) or two work orders of
Rs. 33.45 lakhs each OR three 3 orders for 26.76 lakhs (executed during last three years) (self
attested photo copy of documentary evidence shall be furnished).
7.
Vendor shall submit self attested photo copy of a certificate from user regarding satisfactory
performance of similar system.
Special Instruction(s)
2.1 The main objective of this tender is for obtaining a techno commercial proposal from reputed
organizations (hereinafter called ‘Vendors’) to supply, install and support IP Based Video
Surveillance System at RCF Factory Thal Premises.
2.2 This tender is issued as ‘Three Parts Bid’ for providing Integrated Video Surveillance System at
RCF Thal as per Terms, Conditions and Specifications mentioned in the tender document.
2.3 This tender is not transferable.
2.4 Timely implementation of the project is essence of this contract. Hence, only those vendors having
requisite capacity and capabilities and genuinely interested to meet our time lines are requested to
participate in the tender.
2.5 This tender has three parts:
PART I: Pre Qualification bid.
PART II: Technical bid.
PART III: Price bid.
2.6 The bid will be opened as per the due date & time of this tender. The date and time of opening of
the bid will be available to the vendors. All the technically acceptable vendors may witness the bid
opening as per the tender schedule.
2.7 Offers shall be submitted only as per the tender instructions and submitted on or before the due date
and time as specified in the tender notice. Tenders received after due date and time for any reason
whatsoever shall not be considered.
2.8 Vendors are requested to carefully study all the documents/ Sections / Annexure and understand the
conditions, specifications, and drawings etc., before quoting their rates. In case of doubt, written
clarifications should be obtained, but this shall not be a justification for late submission of the bid
or request for extension of due date. Offers should strictly be in accordance with the tender terms
and conditions and our specifications. In additions to this response, vendors may be required to
make a formal presentation of the proposal to RCF.
2.9 This tender expects respondents to:
a. Study & understand the details of RCF site conditions.
b. Understand the functionalities expected by RCF for providing IPVSS.
c. Understand broad/generic technical requirements of the hardware and software for the
system.
d. Supply, install and support the IPVSS at the proposed site.
e. Detailed scope of the project is inclusively defined in this document.
2.10 Successful vendor should complete the entire job awarded to him inside the RCF Factory
including supply, installation, commissioning and testing within Two Months of placement of
Letter of Intent or purchase order whichever is earlier.
2.11 Detailed literature along with make, model, datasheets, pamphlets and performance curves as
applicable shall be attached to your technical offer.
2.12 Vendor’s submission of the documents is considered as total acceptance of the terms and
conditions and hence “acceptance” need not be mentioned on each page of the offer.
2.13 From the service point of view Original Equipment Manufacturer(OEM) of Camera shall
provide the Letter of Authorization to only vendor nearer to Mumbai region.
2.14 Acceptance of the offer by RCF:
a. The RCF reserves the right to reject any/ and/ or every tender without assigning any reason
whatsoever and/ or place order on one or more vendors and/ or carry out negotiations with any
vendor in the manner considered appropriate by RCF. RCF also reserves the right to reject any
unworkable offer.
b. Vendor may have to attend the concerned office of the RCF for negotiations/ clarifications
without any commitment from RCF.
2.15 RCF reserves the right to reject offers not meeting its technical requirements and commercial
conditions.
2.16 Attested copies of the following documents to be submitted with the technical bid:
I. Architecture diagram clearly marking each component and brief functionality therein along with
all datasheets of the products and components in soft copies as CD/DVD’s.
II. Solution Assurance from OEM regarding compatibility of Hardware with the platform.
III. Compliance of the tender enquiry conditions with deviation listing if any.
IV. UL certifications of all the products / components quoted.
V. Plan to operate in case of system failure.
VI. Data backup and recovery mechanism and time.
VII. VMS software Quality Assurance: The software required as tender specification. Vendors shall
provide details on the following:
a)
Security features incorporated within the software.
b)
Ability to develop test, clone, set-up.
c)
Scalability of the system.
d)
The level of support of the vendor during and after implementation.
e)
Training & Implementation.
f)
Video clips of various cameras installed and commissioned by the vendor may
be attached.
ANNEXURE 16 ( C )
3.0 - DETAILED SCOPE OF WORK
3.1 OVERVIEW OF WORK:
Scope of work includes but is not limited to the supply, installation, implementation, commissioning,
training, providing user manual, providing 36 months warranty including all hardware, software,
materials, services and support etc. for providing a IP Video Surveillance System so as to fulfill the
objectives listed in Section 1.4 in this document. All necessary cabling / wiring / standard norms are
also included in the scope of this job including Comprehensive On site AMC for 3 years after
expiry warranty period.
3.2 SYSTEM OVERVIEW:
3.2.1
Vendor must quote the latest CCTV system components including cameras, Video
Management Software & Video Analytics software listed on their OEM official website.
CCTV system components model nos. should be available on OEM website & the model
nos. quoted by the vendor should match with the OEM website model nos. If the model
nos. doesn’t match with the OEM website model nos. then the offer of the vendor shall
be rejected.
3.2.2
The envisaged IPVSS shall be IP based system with distributed architecture having
control stations one at CISF Material Gate located adjacent to CISF Dy. Commandant
Office which shall be called as Main Control Room. The PTZ Day & Night IP based
cameras shall be installed at Factory Gates/Premises. Fixed Cameras shall be installed at
All three Gate & key locations to monitor the Gates & inside movements & Activities.
3.2.3
All the cameras shall be IP digital. For each PTZ camera, power cable and CAT 6E cable
shall be laid independently. A network comprising of switch, Fiber and CAT 6E cable
shall be laid for transmission of signal from the front end devices to the Main control
stations. The Main Control Room shall have a Server (with Monitoring & Video
Management Software), LED Monitors, a switches and a joystick / PTZ controller for
monitoring the video. The storage server of recording of CCTV System will be installed
at IT Department Admin Building Thal Unit.
3.2.4
The system should capture, store and analyze digital video images to enable central
monitoring, increase operational efficiency, reduce liability, minimize risk and secure
people and property.
3.2.5
The digital conversion should ensure secure and ready video access from virtually
anywhere on network. Authorized personnel should be able to rapidly zero in on images
of specific locations, people and events, anytime, anywhere, without reviewing countless
hours of video recordings.
3.2.6
The system should provide PTZ cameras and fixed cameras lens, housings & mountings
accessories to capture video which would be viewed & controlled through the Video
Management Software, recorded and stored.
3.2.7
The video management software will be used to configure the video management server,
and once the installation and setup are complete, the video management server should
receive H.264 / MJPEG video across the network. The server should stream incoming
video and audio to a connected storage.
3.2.8
The Video Management server with monitor will all be placed at the IT Department
Server Room and Viewing LED Monitor will be installed at CISF Material Gate CCTV
Room.
3.2.9
3.2.10
3.2.11
3.2.12
3.2.13
3.2.14
3.2.15
3.2.16
3.2.17
3.2.18
3.2.19
Video transmission will be mainly wired network as suggested through Fiber & CAT6E
Cables.
The vendor will commission the network as per the recommended architecture to achieve
the Video Surveillance requirements. However, wherever site conditions mandate a
modification in the recommended architecture, the vendor should seek prior approval
from RCF before executing the job. Optimum speed, data transfer capabilities and video
frame rates should be ensured by the vendor while implementing the solution.
Vendor should specify clearly the rates for all component, cables (Power Cable &
CAT6E) including commissioning charges while participating for the Tender.
Power cables required for the distribution of power supply at various locations shall be
supplied, laid and terminated by the vendor. Vendor should offer relevant conditioning
equipments for the safety of the site equipments. Appropriate casings and housings
should be used for the equipments.
The successful vendor shall conduct a site survey of the RCF Thal Factory and
evaluate the feasibility of the LAN network, with regards to cameras. The bill of
material attached in this document is only indicative and the successful vendor has
to provide the detailed BOQ and calculate the design needs and obtain RCF’s
approval before commencing the job.
IPVSS shall allow event based and motion based alarms and schedule based recording
options of locations/ events deemed sensitive by RCF within the RCF Factory, Within
the range of camera.
All housings shall be of the same make as that of the camera.
All the cameras, encoders and video management software shall be from the
ONVIF compliant & UL listed.
It should be possible to control (Pan-Tilt-Zoom for PTZ cameras), View and record (for
all cameras) the events occurring within the range of camera from the PC’s located at the
CISF CCTV Control Room.
The server shall make continuous recording of all cameras for at least 30 days, adequate
storage.
After commissioning the Video Surveillance System, the same shall be demonstrated for
all its capabilities to the relevant user department to make them familiar with the system
on mutually agreed dates and the training for the same shall be provided after completion
of the installation.
3.2.20
After the technical bid opening, the selected vendors will be called for technical
presentation and product demonstration. Dates for the same will be communicated
separately.
3.2.21
Vendors has to demonstrate the connectivity of quoted switches into RCF Network
at the rated speed otherwise their offer shall be rejected. The vendor will have to
install and commission the supplied switches into RCF network.
3.2.22
All civil work including excavation, road cutting etc. required for cable laying and
RCC foundation required for mounting the GI poles shall be in RCF scope & under
the supervision of vendor engineer.
3.3 BASIC SYSTEM REQUIREMENTS :
3.3.1
The indicative system layout of CCTV system is provided in Annexure I
3.3.2
The Integrated Video Surveillance System would consist of, but not limited to the
following:
• PTZ camera, Fixed Camera, Dome Camera
• Network Switches and other passive networking components
• Video Storage Servers, keyboard, Monitor & joysticks
• Video Monitoring Workstation
• Video Management Software
• LED monitors
3.4 GENERAL SPECIFICATIONS:
3.4.1
3.4.2
3.4.3
3.4.4
3.4.5
3.4.6
3.4.7
3.4.8
3.4.9
3.4.10
3.4.11
3.4.12
3.4.13
Proposed IPVSS shall be an IP based system aimed at providing high-speed manual/automatic
operation for best performance. System should be easy to maintain. The OEM should give an
undertaking that the offered software shall support additional 50 cameras as per future
requirement.
Surveillance system shall use video signals for various types of indoor CMOS cameras installed
at different locations, process them for viewing on workstations / monitors at Control rooms and
simultaneously record all the cameras after compression using H.264 / MJPEG.
System shall have all CMOS cameras with fixed as well as Pan Tilt & zoom type cameras. All
the cameras should be capable of day and night viewing under extremely low light conditions.
System should be complete with cameras, Switches and Servers with Video Management
Software’s for recording, storing and playing. Colour Video monitors, mouse-keyboard, joystick
for system administration / Management / maintenance etc.
System should ensure that once recorded, the video cannot be altered or tampered; ensuring that
the audit trail is intact for evidential purposes.
System shall provide minimum storage of 30 days recording of all the cameras @30fps, HD
quality using H.264 / MJPEG compression techniques for all cameras.
The proposed system shall provide video recording at [email protected] The recording
resolution and frame rate for each camera shall be user programmable. It shall be possible to
record camera views on continuous, scheduled and event triggered basis.
The area under surveillance shall be monitored from Main control room. The distance between
the Main Control Room and longest camera is approx. 2.5 Km.
RCF shall provide 220V AC Power Supply for the system at all Network Switches
Locations. Further power distribution required for all the equipment’s including cameras
of the offered system shall be in the scope of the vendor. If any equipment operates on any
voltage other than 220V AC single phase & supply frequency, necessary conversion /
correction device of approved make for supply shall be supplied along with the equipment.
All the cables including laying, termination etc. shall be in the vendor scope.
All the control room equipments e.g. switches passive components etc shall be provided in a
standard rack in the control room. The rack 42 and 21U are provided by Vendor for mounting
Switches & NVR Server and accessories.
All the indoor cameras & control equipment shall be suitable for operation on temperature as
mentioned in the technical specifications.
The recordings of the scene of the Jurisdiction shall be helpful in case of enquiries in
establishing the truth.
Vendor should confirm that recording will be admissible as evidence in the court of law.
3.4.14 Manufacturer must have service support across the country and availability of spares within the
country.
3.4.15 The cameras should be installed with the necessary arrangements such as mounts etc.
3.4.16 The VMS software should support: Monitoring, Control & storage.
3.4.17 The entire CAT6 cabling network along with requisite terminations, installation of network
switches will have to be done by the vendor.
3.4.18 The Video Management Software should have but not limited to the following:
1. Optimized decoder and display engine.
2. Hundred simultaneous connections for recording and monitoring without lag and with
different monitor layouts.
3. Multiple screen layouts and full screen display.
4. Multichannel monitoring & recording simultaneously.
5. Manual, event driven and scheduler recording mode.
6. Remote digital output and input indicator
7. Zero waiting database searching and event preview
8. Remote PTZ camera control.
9. Hard disk storage indicator and alarm
10. High compression ratio and storage capacity
11. Audio monitoring / recording support
12. Simultaneously multiple window controlling
13. Auto launcher after PC rebooting
14. Simultaneous Real time monitoring, PTZ control & audio & video recording
15. High quality video, up to full screen display
16. High compression ratio H.264/M-JPEG
17. Smart playback
19. Triggered event browsing with at least 9 preview video windows.
20. Fast database searching
21. Auto alarm in different ways
22. Account password protection
23. The software should display video in 32 channels on each screen and 64 channels using
sequencing on single PC.
24. The software should support the video server/encoder and IP camera for future up-gradation
if required.
25. The software should support a frame rate of 30 fps for all cameras at 1920x1080 resolution.
26. The software should support AVI file format synchronized with audio/video, printer and
bitmap snapshots. The Manufacturer should also have their own media player for viewing
the recorded clips.
27. The software should support minimum resolution of 352 x 288 and maximum of 1920x1080
and more.
28. The playback should support various schemes with
a. Date and time interval.
b. Event triggered preview for every camera.
29. The playback module should offer various controls like play, stop, pause, fast forward, slow
forward, pull-bar, zoom in and zoom out and speed ranging from 1/14 to 14 times.
30. The software should support various alarm features like monitoring 100 channels I/0, local
warning sound etc.
3.5.1 Supply, installation, testing and commissioning of Hardware and software as per tender
specification & system design and schedule of quantity.
3.5.2 Configuration of Hardware, Networking devices and Software as per tender
specifications & system design & site requirement.
3.5.3 Training of system operation to staff at the site.
3.5.4 Detailed training on system maintenance at site as well as at the premises of the system
provider.
3.5.5 Video Surveillance networking system to be supplied and installed should be covering
all the areas mentioned above.
3.5.6 The control station in the Main Control room should be the heart of the system. Major
equipments inside this control room would consist of but not limited to Server,
Workstation along with monitors for viewing.
3.5.7 Architecture of the system should be fully modular and designed in manner to enable
the complete system to be gradually enhanced and enlarged to future operation,
safety and security requirements of the entire RCF Factory.
3.5.8 The IPVSS is desired for constant and remote video surveillance earmarked locations
and its perimeter.
Suggested Monitoring Locations:
Factory Gates Activity: PTZ Camera .
Three Main Gates : Fixed Cameras.
Control and monitoring locations:
Server Room :IT Department: Main server Room, Workstation & LED Monitors.
Monitoring Station : CISF Material Gate CCTV Room.
Optical Fiber backbone: to connect the various locations and provide robust,
redundant Gigabit speed dedicated LAN connectivity to the security network.
3.6 GENERAL:
3.6.1 The System shall be designed by selecting high-grade components of proven quality and
proper design of system electronics to ensure minimum down time.
3.6.2 The IPVSS software shall be governed by the operating system running in a real time
mode and shall be able to meet the minimum functional requirements as specified.
3.6.3 The system shall have an extensive set of self diagnostic routines which shall locate and
Identify the system failure at least up to individual equipment level.
3.6.4 The system shall be internally protected against system errors and hardware damage
resulting from electrical transients on power wiring and signal wiring which may be
generated by switching large electrical loads or by power line faults and connecting &
disconnecting devices or removing or inserting printed circuit boards in the system.
3.6.5 Cable quantity mentioned in bill of material is approximate, if extra cable is required
that will be in vendor scope at no extra charge to RCF.
3.6.6 Servers provided should be of reputed make with licensed software as mentioned in
tender specifications. Assembled Servers are not acceptable to RCF. Vendor should
specify his criteria for capacity planning & sizing, performance criteria for achieving
recommended configuration.
3.6.7 Following authorizations shall be made from OEM’s; otherwise their offer shall be
rejected.
• Authorization for providing copy of test reports complying with the specifications at
the time of inspection.
•
OEM shall confirm single source responsibility for the complete solution including
supply, erection, commissioning & after sales services of CCTV system.
•
All products such as cameras, devices, etc shall have quality system compliance with
the standards mentioned in the tender specifications.
3.6.8
3.6.9
All the equipment of external fitment should be IP-66/NEMA 4X complied and shall be
Vandal proof.
Manufacturer should provide reference list of installation for similar products.
3.6.10 The warranty shall consist of repairing or replacing defective electronic cards / parts for
period of 36 months after acceptance of the system.
3.7 SPARES:
3.7.1 Commissioning Spares: All commissioning spares required for installation, testing and
commissioning of the system shall be in vendor’s scope.
3.7.2 Warranty Spares: All spares required for maintaining the complete system during the
warranty period for 36 months shall be in vendor’s scope.
3.8 Drawings & Data Requirement to be submitted by successful vendor for the complete system:
These documents shall have to be submitted by successful vendor in FOUR sets for bid.
i. Technical architecture of the proposed system.
ii.
Video Management Software specifications.
iii.
Hardware sizing & communication backbone as envisaged prior to commencement of job.
iv.
Part list of all equipment.
v.
Certified test records of all equipment.
vi.
Diagram of wiring connections.
vii.
Test certificates for bought out items.
viii.
Assembly and installation details.
ix.
Operation and maintenance manuals.
x.
All pertinent drawings.
xi.
Completed datasheets.
xii.
Material specifications.
3.9 Approval of drawings
3.9.1 Successful vendor after placement of order shall be fully responsible to get all drawings
approved from RCF before supply.
3.9.2 Approval of drawings by RCF does not relive the successful vendor from his
responsibility of performance guarantee of equipment covered under this tender.
3.10 SCOPE OF WORKS- INCLUSIONS & EXCLUSIONS:
4.10.1 Works included: The scope of work has been covered in the above specifications in
general. However, the successful vendor shall be responsible to complete the works in
all respects and in doing so, provide/ supply all facilities not covered above specifically,
but nevertheless required for the satisfactory performance of complete system.
4.10.2 Exclusions: a) Renovation of Main control room for adequate space inside the room for
placing the computer and other related equipment.
3.11 OPERATING TIMES:
3.11.1 The successful vendor should maintain the whole system on an ongoing basis, during
warranty period. During warranty period all the materials / parts / services as required
to maintain the system on an ongoing basis is included in the scope of the job and no
extra payment will be made by RCF.
3.11.2 Provide service support during business hours, if and when required, besides such
other support like 24/7 telephonic assistance etc. as may be required so that the system
operates on a continuous basis.
3.11.3 Successful vendor will be the single point contact for RCF for all support related issues
with respect to hardware / software installed by them. If any third party help is required
in resolving any issue, it will be the sole responsibility of the vendor to arrange for such
help.
3.12 PERFORMANCE TESTING & WARRANTY:
3.12.1 The successful vendor shall carry out the performance test run of the complete system
at site after satisfactory installation / implementation under his supervision. Training of
operators should be as per details mentioned in this document after commissioning of
the system without any extra cost to owner.
3.12.2 The system provided should be guaranteed / warranted for any kind of manufacturing
defects and satisfactory performance for a period of 36 months from the date of
acceptance/ final sign off obtained.
3.12.3 If any of the equipment fails then the replacement / repair time should not be more
than 2 days.
3.13 UPGRADES:
Any upgrades to the software with respect to firmware and revision during the period of contract and
warranty should be provided by the successful vendor at no extra cost to RCF.
3.14 TRAINING TO RCF STAFF:
3.14.1 The successful vendor will train RCF personnel at two levels
a. Vendor shall provide comprehensive training (Trouble shooting & maintenance of system)
of 3 days to minimum two RCF engineers & one technicians free of cost at their works. This
training shall be preferably arranged before installation & commissioning of the system.
b. Vendor shall also provide operational training to minimum 5 Nos. of security staff &
operational staff for 4 days at site.
3.15 SCALABILITY:
4.15.1 The system design shall permit the online addition of new system / subsystems (new
workstation, peripherals, cameras, fiber devices, etc.) With no disruption to either the
operation or system communications for future expansion. The software should have in
built capability / provision to take care for future expansion and new services & features
etc. The user configurable menu driven modules should be available in the software for
any addition / deletion / change in the plant configurations. No hard coding is allowed
for the above functionality. Surveillance system should be scalable to meet additional
business, safety and security requirement of the RCF plant.
3.15.2 The system should be scalable to interface with RCF network / switches.
3.15.3 All system communications shall be based on the ISO, open system Interconnect (OSI)
reference model. All communication solutions should be Ethernet based.
3.16 RCF DELIVERABLES / SCOPE:
3.16.1 RCF shall make available site to the successful vendor to carry out the job from
administrative point of view.
3.16.2 Successful vendor should specify the space requirement as infrastructure for
implementing his system based on which, RCF shall ensure adequate space inside the
plant placing the computer and other related equipment.
3.17 SYSTEM ACCEPTANCE CRITERIA:
3.17.1 The system will be accepted by RCF based on the following criteria:
a. All systems to be verified operational as defined in the scope of work above.
b. Surveillance system installed and functioning, as described in this document.
c. All manuals and drawings are delivered to RCF.
d. All the administration passwords and documents shall be handed over in written to RCF.
e. All software licenses are delivered to RCF. Master server license and all camera licenses
should be handed over to RCF to operate the IP based Video Surveillance System.
ANNEXURE 16(D)
I
4.0 GENERAL TERMS & ABBREVIATIONS USED IN THE DOCUMENT
Sr.No.
Abbreviation
Appropriate Context Means
1
Annexure
Annexure attached in this document and forming an integral part
of the tender documents
2
AMC
Annual Maintenance Contract
3
4
5
6
7
BG
BIS
BOQ
CCTV
Control Room
8
9
10
11
12
13
CMOS
CCD
EMD
FDS
FPS
Goods
14
15
16
RCF
IP
IPVSS
17
18
19
20
21
22
23
LAN
LOI
OS
OFC
PO
PTZ
Successful Vendor
Bank Guarantee
Bureau of Indian Standards
Bill of Quantity
Closed Circuit Television
wherever used in the appropriate context means a room located
inside the CISF MATERIAL GATE, Thal Unit
Complementary Metal-Oxide Semiconductor
Charged Coupled device
Earnest Money Deposit
Functional, Design and Specifications document
Frames per second
Means the articles, materials, supplies, drawings, data and other
property and all services including design, delivery, installation,
inspection, testing and commissioning specified to be required
to complete this purchase order
Rashtriya Chemicals & Fertilizers Ltd
Internet Protocol
IP based Video Surveillance System, the system for which the
present tender is floated
Local Area Network
Letter of Intent
Operating System
Optical Fiber Cable
Purchase Order
Pan, Tilt and Zoom
The person, firm or corporation to which the purchase order is
addressed. The term successful vendor includes its successors
and assigns.
ANNEXURE 16 (E )
5.0 TECHNICAL SPECIFICATION OF VARIOUS HARDWARE & SOFTWARE
REQUIRED
5.1. Megapixel HD IP based PTZ dome out door camera:
Sr.No.
Features
Minimum Required Parameters
1
2
3
4
5
Image Sensor
Zoom
Resolution
Effective resolution
Aperture/Focal Length
1 /2.8” CMOS Sensor
30X Optical Zoom
Minimum 2 Mega Pixels , 1920×[email protected]/M-JPEG
Minimum 2 Mega Pixels
F1.6~F4.7, f=4.3~129 mm
6
7
>50dB
ON/OFF
9
10
11
12
S/N Ratio
Wide Dynamic Range
(WDR), Backlight
Compensation (BLC)
Focusing System (Focus,
White Balance, Iris)
Video Compression
Frame Rate (Maximum)
Network Connection
Network Protocols
13
14
15
Motion Detection
Pan Speed
Tilt Speed
H.264, JPEG, Dual simultaneous video stream
1920×[email protected]
10M/100M Ethernet, RJ-45, self-adaptive
TCP/IP, HTTP, ICMP, UDP, SMTP, RTP, RTSP, SNMP,
ARP,NTP/SNTP,IGMP
Yes
0.1°~250°/second
0.1°~90°/second
16
17
Pan Travel
Tilt Travel
360° continuous endless rotation
0° ~ 90°
18
Shutter Speed
19
20
Dust & Waterproof
Day/Night Function
21
22
Operating Temperature
Heater, Surge & lightning
Protection
Power
ONVIF Compliant
Auto: Default Set
1/1s~1/10000s
IP66
Yes. Automatic switching between day & night modes for
reliable round the clock surveillance. Excellent Low Light
Sensitivity
-5°C ~ 50°C
Built In
8
23
24
Auto/Manual
24VAC/24VDC
ONVIF Profile S specification
25
26
Certifications
Mount Mode
Make
UL,CE,FCC, IK10 Vandal Proof
Pole Mount with all pole mount accessories, Housing &
Camera should be same Make
Sony, Bosch, Infinova, Axis, Pelco
5.2. IP based HD color day/night IR fixed camera:
Sr.No.
Features
Minimum Required Parameters
1
Image Sensor
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
Lens
Wide Dynamic Range
Resolution
Backlight Compensation
(BLC)
Sync System
Frame Rate
Video Standard
Auto Gain Control
IR Illumination Distance
Minimum Illumination
IR Wavelength
Motion Detection
Local Recording
Sensitivity
Video Compression
Data Rate
Network Connection
Network Protocols
1/2.7” / 1/2.8” 1/2.9” / 1/3” Progressive CMOS
Sensor
Auto iris Vari-focal lens 3.1 -8.9 mm
Yes
Minimum 2MPX
ON/OFF
20
21
22
23
24
25
Operating Temperature
Power Supply
Password protection
Day/Night Functionality
ONVIF
Housing
26
27
Mount Mode
Certifications
Make
Internal
[email protected]
NTSC, PAL
Off/On Auto
Minimum 15 m
0.5 lux (0 lux with IR on)
Peak wavelength 850nm
Yes
Yes
Low Light
H.264 Dual stream encoding
High Speed
1 RJ45 10/100M Base-T Self-adaptive Ethernet Port
TCP/IP, HTTP, ICMP, DHCP, UDP, DNS, DDNS,
SMTP, RTP, RTSP, SNMP ,NTP/SNTP,IGMP etc
-5°C ~ 50°C
PoE IEEE 802.3af, 12VDC/24VAC, both required
Yes
Yes, Excellent Low Light Sensitivity
ONVIF Profile S Specifications
IP66, IK10 Rated, Vandal Proof, Housing & Camera
should be same Make
Wall Mount/Pole Mount with all accessories
UL,CE,FCC
Sony, Bosch, Infinova, Axis, Pelco
5.3. HD day/night IP MiniDome IR camera:
Sr.No.
Features
1
Image Sensor
2
3
4
5
6
7
8
9
10
11
12
13
Dynamic Range
S/N Ratio
Lens
Camera Angle Adjustment
Day/Night Functionality
Wide Dynamic Range (WDR),
Exposure
Shutter
White Balance
Gain Control
Video Compression
Resolution
14
Optional Resolution
15
16
17
18
19
20
Frame Rate
Data Rate
IR Wavelength
IR Illumination Distance
Network Port
Applicable Protocols
21
22
Alarm
Power Supply
23
24
25
ONVIF Compliant
Operating Temperature
Mount Mode
26
27
Enclosure
Certification
Make
Minimum Required Parameters
1/2.7” / 1/2.8” 1/2.9” / 1/3” Progressive scan
CMOS Sensor
>69dB
>50dB
F1.2, f=3.0-9.0mm
Three axis Adjustment
Yes, Excellent Low Light Sensitivity
On/Off
Manual mode, shutter mode Auto
Auto/Manual (1/25s~1/8000s)
Auto
Auto/Manual
H.264
Minimum 2 Mega Pixels , 1920×1080 @ H.264 / MJPEG
Major stream: 1920x1280, 1280X720;
Minor stream: 720X576, 720X480
30fps @ 1920x1080
High Speed
Peak wavelength 850nm
Minimum 15 Meter
1 RJ45 10/100M Self-adaptive Ethernet port,
TCP/IP, HTTP, ICMP, DHCP, UDP, SMTP, RTP,
RTSP, SNMP, ARP, ,NTP/SNTP,IGMP
2 alarm inputs, 1 relay output
PoE IEEE 802.3af Class 3,12VDC/24VAC both
required
ONVIF Profile S Specifications
-5°C ~ 50°C
False Ceiling, Housing & Camera should be same
Make
IK10 Rated, Indoor Vandal Proof
UL , CE,FCC
Sony, Bosch, Infinova, Axis, Pelco
5.4. Video Management Software ONVIF Certified
Sr.No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Required Parameters
VMS shall be a highly scalable, enterprise level software solution with support of 50
cameras with analytics license.
It shall support single server architecture with support of 50 cameras with analytics in a
CCTV system. It must offer a complete Video Surveillance solution that will be scalable.
The system MUST be capable of working on Windows 7/8/8.1 and Windows Server
2008/2012 or above platforms.
The VMS should be a client server Architecture. The system shall be configurable for
centralized server management in a master/slave configuration .
The Software should be on Open Architecture Platform and should be compatible with
different makes of cameras and encoders.
The Software should comply to the ONVIF Standards completely (viewing, recording,
management, Controlling, PTZ Cameras).
The VMS shall be loaded on the same server as the recording server. If a separate server
for the VMs is required, then the same shall be considered at no additional cost. The
software should also support NAS for recording and backup of video files.
Clients should be web based. If its application based, then bidder should provide user
licenses for minimum 10 users.(To be included in software cost itself)
The system should allow operation with PC keyboard or mouse. Once system is
configured, virtual matrix functions can be carried out using CCTV keyboards.
The VMS shall provide the following:
Automatic search and registration of components of proposed system on the network.
They can be Cameras, Monitors, Alarm panels, NVRs.
The system shall allow for live view, playback and system configuration of the IP video
system.
The system shall allow for creation of multiple users and user groups and assign tasks to
each.
Several simultaneous live picture connections of camera in network.
It shall be capable of showing video pane layouts including 1x1, 2x2, 3x3, 3x4, 4x4, 5x5
,5x6, 6x6, 7x7, 8x8.
Hotspot Layout: Software shall support 1+3, 1+5, 1+7, 1+9, 1+11, 1+16 layout.
Software should support 16:9 and 4:3 format.
16:9 is required for HD cameras and software must support both the format.
It shall be possible to listen to audio from individual Encoder/ cameras or
decoders/Receivers.
It must be possible to establish audio connection on alarm.
Programming of automatic recording events on NVR.
System setup for pre-defined surveillance tasks to be invoked at pre-defined times in
the day.
Multiple NVR should be configurable from client.
Each category of alarm should be classified as severity of alarm, cause of alarm, and
action required like email, auto reset. This should be possible for each alarm.
Different recording schedule for different camera. Camera should be clubbed in a
group and scheduled recording should be possible for that group.
Backup schedule for the recorded video on a daily/weekly basis including time of start
and date/time of end.
Number of days of backup to be retained should also be possible to set from software.
Joystick control on GUI itself to do a PTZ control of cameras.
PTZ function shall be possible from keyboard as well. Arrow keys should be used to
do pan and tilt the camera.
Separate icon for speaker and microphone for direct control of audio IN and OUT.
Site Map: All connected cameras should be listed in a tree representation.
Brightness, contrast, sharpness, white balance can be set from the main GUI of software.
The VMS shall allow the following:
• Live display of cameras
• Live display of camera sequences, salvos and guard tours
• Control of PTZ cameras
• Custom Layout: User can program the layout as per his/her need/requirement.
• Playback of archived Video at variable speed.
• Retrieval of archived Video using normal playback, thumbnails (event or time based)
• Configuration of system settings
• Execution of Salvos, Guard Tour & sequences using tasks or manually
• Search alarms based on type of alarm, type of source, date.
Instant playback of video on live video pane. Once the instant playback is over, software
shall resume the live video from camera.
Software should support LDAP server addition for easy migration of data of users from
LDAP server to VMS database.
Software must be capable of sending emails to the different users of CCTV system. Daily
report shall be available on email to administrator.
For each camera set up bit rate, frame rate, and resolution shall be set independent of
other cameras in the system. Altering the setting of one shall not affect the settings of
other cameras.
The software shall have the provision of not less than 2 level MAP addition.
The software should support multi-level maps so that each site, buildings, floors etc. can
be located with the camera details on the map itself using jpeg, .png format images.
The software system shall be capable of handling camera and alarm icons on area maps.
The area map shall be configurable to pop up upon the receipt of an alarm. This can be
on the same or other monitors on the PC.
The software shall be capable of monitoring the status of camera in the network and shall
indicate when a device goes offline by suitable red cross across the camera.
Software should support graphical representation of Alarms, storage status.
Report Generation: The software should be able to generate report from different
sources:
a. Alarm sources
b. Camera status
c. HDD consumption of server
Software should have inbuilt and easy to understand graphical representation such as pie
chart, histogram, and tabular format.
Video Search: The software should allow search based on time, date, and day.
Search result display should happen in three ways:
1. Thumbnail
2. Timeline
Make
3. List view
Analytics Integration: Alarms from analytics should get listed in the alarm list of VMS in
real time.
Software should provide the option of generating incident from various sources of alarms
like network failure, video loss failure, analytics etc.
The Media File Player application software shall be bundled with the Network Video
Management Software or be provided free of charge, to allow playback of encoded video
&/or audio files on a Windows-based PC.
In addition to above, provision should be available to access the VIDEO
SURVEILLANCE recording through Internet and suitable smart mobile phones also.
CLIENT REQUIREMENTS:
The system shall include client software to allow a user to remotely configure the server
system, view live images, play back and search the desired recorded images. The client
software shall be capable of the following items similar to the server system:
Live video monitoring from selected cameras Recording configuration (manual /
schedule / alarm / event-based) Playback video Easy search of recording images
camera’s metadata information.
Search by Time and Date, Camera, REC Type (Schedule, Manual, Alarm, Event), Video
Motion Filter (VMF) and post Video Motion Detection (VMD)Camera pan / tilt / zoom
control & tour operation Two-way audio support Hotspot monitor
Set a number of triggers to perform actions including, triggering alarms, layout changes,
camera tours, e-mail notifications, and more. Up to 100 actions can be scheduled.
Search by alarm type, Display alarm log, Video/Audio export
Camera OEM VMS, Milestone, Genetec, NICE
5.5. NVR Server Configuration
Sr.No.
Features
Minimum Required Parameters
1
Processor
Intel® Xeon® Processor E5-2670 v3
(30M Cache, 2.30 GHz)
2
3
4
Number of processors
Cache
Memory Slots
4
Memory
1
30
Up to 24 DIMM Sockets
Support Up to 384 GB
64 GB 4x16GB DDR4 2133MHz
5
6
PCIe Expansion slots (I/O)
Disk bays (total/hot-swap)
It should have 4-5 Standard PCIe slot
Up to 16 x 3.5”hot-swap SAS/SATA drive bays
7
Internal Storage Capacity
8
Network interface
9
Power supply
10
RAID 5 Support
54TB 9 x 6TB 7.2K 12Gbps NL SAS 3.5"
up to 84 TB with 6 TB 3.5" SAS
Integrated 2 ports, Plus 2 ports optional Gigabit Ethernet
Port
(1+1) Redundant Hot Swappable Platinum AC Power
supply 750 W Each
RAID Card 12Gb/s SAS Support RAID – 0, 1, 5 & 10. It
should have minimum 2GB Flash Backed Cache.
11
Systems management
12
Operating systems supported
13
Monitor, Keyboard and Optical
mouse, Power Cable
Ports
22" LED Monitor, Keyboard. Mouse, Power Cable
Required
1 Serial, 1 On board VGA, 6 USB(2 Front 4 back)
Mount Mode
Licensed Operating system
Required
Make
2U Rack Mount with all rack mounting accessories
Microsoft® Windows Server® 2012 or higher with
Media and License.
IBM/LENOVO, Dell, HP
14
15
16
The server shall have system director facility and server
Management facility.
Microsoft® Windows Server® 2012, Red Hat Enterprise
Linux®, SUSE Linux Enterprise Server
5.6. Client Work Station for viewing
Sr.No. Features
Minimum Required Parameters
1
Processor
Intel® Core i7 4770 Series Processor (4th generation)
2
RAM
16 GB 1600 Mhz DDR3 RAM
3
4
5
HDD
Display
Graphics Card
Optical Drive
2TB 7200 RPM HDD SATA
Multiport DVI-D, HDMI, VGA , WHQL Certified Graphic
Card with onboard 2GB RAM
DVD-ROM/DVD Recordable
6
Network
RJ45, 10/100/1000MBPS Gigabit Ethernet Port
7
Sound Card
8
Monitor
9
Ports
Integrated Onboard Sound Card with Front & Back panel Mic
and speaker output
22” Wide LCD Colour Monitor with all accessories, power
cords with VGA Cable
Ports – 4 USB Ports (2 On Front 4 Back Panel of PC)
10
11
Keyboard &
Mouse
OS
Genuine Windows 7,8.x Professional 64 Bit With Recovery CD
12
Cabinet
Tower Cabinet with Power supply
Make
IBM/LENOVO, DELL,HP
USB Optical scroll mouse and Key board, Power Cable
5.7. Professional Series Full HD LED Monitor
Sr.No. Features
Minimum Required Parameters
1
Type
Professional Series LED Monitor for 24x7
LED Screen Size
Operation
65“ Minimun
2
Display Resolution
Full HD 1920 x 1080
3
Aspect Ratio
16:9
4
Viewing Angle
178o
5
Motion Picture Updating Rate
Minimum 100 Hz
6
Audio Output Power
Minimum 20W(10Wx2)
7
Picture in Picture
Yes
8
USB 2.0
1 USB for Movie & JPEG
9
HDMI interface
1 Port HDMI interface with HDMI Cable
10
Mounting bracket
Wall mounting bracket
11
Connecting Cables
Power Cable, HDMI Cable, VGA Cable
12
Input Power
230VAC
Make
SONY, SAMSUNG, PANASONIC,SHARP
5.8. IP base Joystick with Controller
Sr.No. Features
Minimum Required Parameters
1
Joystick Controller
Three axis, two button Hall
effect
2
Minimum Programmable
Buttons 8
3
Interface
RJ45/USB
4
Joystick Travel
(18° from center)
5
Centering Single spring
Omni-directional
6
Housing High impact
Glass-filled nylon
7
Life cycles
10,000,000
8
Operating temperature
-40°C to +85°C
Make
Sony, Bosch, Infinova, Axis, Pelco
5.9. Technical Specifications of Layer 2 PoE+ Switch
Sr.No. Item Description
Physical Specification
1
Should be 19” rack mountable with 24 Ethernet 10/100/1000 MBPS PoE+ ports and
having an option of at least 4 SFP- based Gigabit Ethernet ports in addition to the
Copper Ports , 370W PoE Capacity, With 2 x Gigabit SFP module which run on Single
& Multimode Fiber up to 2Km distance
General Specification
1
Switch with 176Gbps switching fabric with min 80Gbps of forwarding bandwidth
2
Min. 40 million packets per second forwarding rate on 64-byte packets
3
8000 MAC address supported
4
255 IGMP groups
5
Should support Redundant Power Supply
6
Should have USB console and flash
7
Should Support Ipv6 (ready to use)
8
Should Support Stacking and Redundant Power Source
9
Input : AC 120/230V(50/60Hz)
10
Max VLANs 255, VLAN IDs 4000
11
RAM 128 MB
12
Expansion Slot : 1 Stacking Module
Layer-2 Features
1
IEEE 802.1Q VLAN encapsulation. Up to 255 VLANs per switch and up to 4000
VLANIDs
2
Support for Automatic Negotiation of Trunking Protocol, to help minimize the
configuration & errors
3
Centralized VLAN Management. VLANs created on the Core Switches should be
propagated to all the other switches automatically, thus reducing the overhead of
creating / modifying / deleting VLANs in all the switches in turn eliminating the
configuration errors & troubleshooting.
4
Spanning-tree Port Fast for fast convergence
5
802.1d, 802.1p, 802.1Q, 802.1s, 802.1w, 802.1x, 802.1xREV, 802.1ab, 802.3ad,
6
Spanning-tree root guard to prevent other edge switches becoming the root bridge.
7
IGMP snooping v1, v2 and v3
8
Link Aggregation Protocol (LACP)
9
Support for Detection of Unidirectional Links and to disable them to avoid problems
such as spanning – tree loops
10
Should be able to discover the neighbouring device of the same make giving the
details about the platform, IP Address, Link connected through etc, thus helping in
troubleshooting connectivity problems.
11
Support for Switch port auto recovery (error disable) to automatically reenable a link that is disabled because of a network error.
12
Should support Multicast VLAN registration
13
Should support DHCP Server enabling a convenient deployment option for
the assignment of IP addresses in networks that do not have a dedicated
DHCP server.
14
Should support Local Proxy Address Resolution Protocol (ARP) works in
conjunction with Private VLAN Edge to minimize broadcasts and maximize
available bandwidth
15
Should support LLDP and LLDP-MED including client location information.
Should exchange link and device information in multivendor networks.
16
Should support configuration rollback to replace current configuration with
any saved Configuration file.
17
Should support link state tracking which provides layer2 redundancy in the
network when used in conjunction with server teaming.
QoS Features
1
Standard 802.1p QoS and DSCP classification using marking and
reclassification on a per-packet basis by source and destination IP address,
source and destination MAC address, or Layer 4 TCP or UDP port number.
2
Control – and Data-plane QoS ACLs
3
No performance penalty for highly granular QoS functions
4
Four egress queues per port to enable differentiated management of up to four
traffic types
5
Weighted tail drop (WTD) to provide congestion avoidance
6
Strict priority queuing mechanisms
7
Rate limiting support based on source and destination IP address, source and
destination MAC address, Layer 4 TCP and UDP information, or any
combination of these fields, using QoS ACLs (IP ACLs or MAC ACLs), class
maps, and policy maps.
8
Up to 64 aggregate or individual policies for per Fast Ethernet or Gigabit
Ethernet port.
9
Support for Automatic Quality of Service for easy configuration of QoS
features for critical applications
IEEE Standards
1
IEEE 802.3 10BASE-T specification
2
IEEE 802.3u 100BASE-TX specification
3
IEEE 802.3z 1000BASE-X specification
4
IEEE 802.1D Spanning Tree Protocol
5
IEEE 802.1Q VLAN
6
IEEE 802.1ab (LLDP)
7
IEEE 802.1p CoS Prioritization
8
IEEE 802.3af
9
IEEE 802.3x full duplex on 10BASE-T, 100BASE-TX, and 1000BASE-T ports
10
IEEE 802.3ad
11
IEEE 802.1w
12
IEEE 802.1X
13
IEEE 802.1s
14
IEEE 802.3ah (100BASE-X Single/multimode fiber only)
15
16
IEEE 802.1ab (LLDP)
IEEE 802.3af
RFC compliance
RFC 768 - UDP
RFC 783 - TFTP
RFC 791 - IP
RFC 792 - ICMP
RFC 793 - TCP
RFC 826 - ARP
RFC 854 - Telnet
RFC 951 - Bootstrap Protocol (BOOTP)
RFC 959 - FTP
RFC 1112 - IP Multicast and IGMP
RFC 1157 - SNMP v1
RFC 1166 - IP Addresses
RFC 1256 - Internet Control Message Protocol (ICMP) Router Discovery
RFC 1305 - NTP
RFC 1492 - TACACS+
RFC 1493 - Bridge MIB
RFC 1542 - BOOTP extensions
RFC 1643 - Ethernet Interface MIB
RFC 1757 - RMON
Remote Management
1
SNMP,RMON, TELNET,SNMP.HTTP,HTTPS,TFTP,SSH
Network security features
1
IEEE 802. 1x to allow dynamic, port-based security, providing user
authentication
Environment
1
Operating Temperature -5 ~ 40oC
2
Storage Temperature -25 ~ 70oC
3
Relative Humidity 10 ~ 95% (non-condensing)
4
MTBF Minimum 245604 Hours
Safety Certification
1
UL 60950-1, Second Edition
2
CE Marking
3
CAN/CSA 22.2 No. 60950-1, Second Edition
4
CE
5
FCC Part 15 Class A
Make
Cisco
5.10. Industrial Grade layer-2 Network switch
Sl. No.
Port Density
1
2
3
4
Key Features
1
Required Features & Parameters
Port Connector 10/100TX: RJ-45 x 4
SFP Port : 100/1000 SFPx 2
Console port : RJ45 x 1
1 x Gigabit SFP module which run on Single & Multimode Fiber upto
2Km
2
3
4
5
6
7
8
9
Forwarding rate: 6.5 Mpps with 64-byte packets,
Line-rate, nonblocking uplink, downlink ports
Supports 100/1000Mbps SFPs
Up to 8K MAC address table
Power Inputs : 220 VAC
IP 30 Metal Case
VLAN IEEE 802.1Q
IEEE 802.1d STP and IEEE 802.1w RSTP
Port security, DHCP Server,IEEE 802.1x
IGMP Snooping, Port-base authentication
10
Static IEEE 802.1p QoS
11
12
13
14
Performance
1
2
3
4
5
6
IEEE Standards
1
2
3
4
5
6
7
8
IEEE 802.3x flow control
LLDP
IGMP multicast groups: 255, VLANs 255
Buffer : 2 MB, Bidirectional, 128 NAT translation entries
Switching capacity 5.6Gbps with 64-byte packets
Max VLANs: 255
Buffer - 2MB
Mac Address 8K
Flash ROM 64Mbytes
DRAM 256Mbytes
IEEE 802.3,
IEEE 802.3u,
IEEE 802.3AB,
IEEE 802.3z,
IEEE 802.3x,
IEEE 802.1d,
IEEE 802.1p,
IEEE 802.1Q,
9
IEEE 802.1x
RFC Compliance
RFC 768: UDP
RFC 783: TFTP
RFC 791: IPv4 protocol
RFC 792: ICMP
RFC 793: TCP
RFC 826: ARP
RFC 854: Telnet
RFC 951: BootP
RFC 959: FTP
RFC 1157: SNMPv1
RFC 1901,1902-1907 SNMPv 2
RFC 2273-2275: SNMPv 3
RFC 2571: SNMP Management
RFC 1166: IP Addresses
RFC 1256: ICMP Router Discovery
Management
1
2
3
4
Physical
1
2
Power
1
2
Environment
1
2
3
4
TFTP firmware update, System Configure, Restore and Backup
SNMP v1/v2c/v3, Web, Telnet, CLI
Statistic, MAC Address Table, SNTP, Syslog,
Auto SmartPort, Web Device Manager, Telnet, HTTPS access, SNMP
Enclosure IP30, Metal with Aluminium shell
Installation DIN-rail/Wall Mount Design/19 in as per site requirement
Power consumption less than 25 Watts Max.
Input Power Supply 220VAC
Operating Temperature -40 ~ 60oC (Sealed Enclosure Operating)
Storage Temperature -40 ~ 85oC
Relative Humidity 5 ~ 95% (non-condensing)
MTBF 374,052 Hours or more, Industrial Environment Compliance &
Certifications
Safety Certification
1
Safety UL/CSA 60950-1
2
EMC CE, FCC Class A
3
EN61000-6-4
4
EN61000-6-2
5
EN61000-4-2 (ESD)
6
7
8
9
10
11
12
13
EN61000-4-3 (Radiated RFI)
EN6100-4-4 (Burst)
EN61000-4-5 (Surge)
EN61000-4-6 (Induced RFI)
EN61000-4-8 (Magnetic Field)
Shock(Operational) IEC60068-2-27
Shock(Non Operational) IEC60068-2-27
Vibration IEC60068-2-6
Make : Cisco
5.11. Poles for Mounting the Cameras:
Type of Pole
10 METER HEIGHT,GI CLASS C PIPE,DESIGNED TO WITHSTAND
WIND SPEED OF 169 KM/HR. ALONG WITH BASE PLATE
300x300x12mm with 4 Holes/Stiffener,4 Nos. 20mm x700 mm GI
FOUNDATION NUT & BOLTS, Suitable for mounting of CCTV Camera
as per specifications:
Height of poles
10 Meter
Foundation
The foundations designed to be as per the actual site requirement.
Material of
construction .of GI
pole
Bottom Section
Centre Section
Top Section
Base Plate
Pole
Support
Specification
Earthing
Painting
Civil works
165 mm od pipes heavy (Class C) x 5.5 Meter.
139.7 mm od pipes heavy (Class C) x 2.5 Meter.
114.3 mm od pipes heavy (Class C) x 2 Meter.
300x300x20 mm with 4 holes / stiffener.
8 No MS Plate 50x50x12 mm support for safety, welded to
the Poles at the angle 45 Degree.
Foundation Nut & Bolts : 4 Nos. 20mm x700 mm GI
Cable Entry Hole : Cable Entry hole 20 mm od at 1 Meter above base Plate.
Earthing Nut
:Requried Earthing nut welded to the poles.
50x3mm GI strips should be bonded to the tower legs and connected to
earth pit / grid (available in the plant) at the other end (The maximum
value of the earth resistance shall be 5 ohm.)
Silver White Colour, The paint used shall be in accordance with IS2074/62,
2932 & 2933/75 before applying coat of primer, the surface shall be given a
coat of “pickling agent” so as to avoid flaking of painting. The pole shall be
given two coats of paints in addition to primer coat after erection. The
towers shall be painted as per international standards and civil aviation
guidelines.
All civil work including excavation, road cutting etc. required for cable
laying and RCC foundation required for mounting the GI poles shall be in
RCF scope & under the supervision of vendor engineer.
a. All the major component of materials for pole shall be procured from IS
approved sources and certificate to this effect shall be given by the
Notes
manufactures.
b. All responsibility for pole erection shall lie with the VENDOR who
should follow safety norms as per IS 7205(1974).
c. Adequate care shall be taken while erecting poles by providing safety
precautions for men and materials working thereon. The contractors
shall insure minimum inconvenience to the staff / general public while
carrying out the work assigned.
d. The specifications indicated herein are only to guide the vendor about
the requirement of RCF. The vendor shall work out detailed design of
the poles from all aspects keeping in view the effects to local
metrological conditions like wind, velocity, seismicity, temperature
etc. to ensure the safety of the pole. The design of the poles shall be
based on recognized principles of structural design, conforming to
standard practices followed in the field. Full responsibility regarding
soundness of the design and execution of the work rests with the
vendor.
e. Supply and installation including cost of all materials and accessories
of the poles, nuts, bolts, earthing strips, and lighting arrestors etc. shall
be in vendor’s scope.
f. Vendor should supply Pole base plate sample before the supply of
Poles for construction of RCC foundation required for mounting the
GI poles.
5.12. Junction box (JB) IP65 pole mount for mounting of Cameras:
Mounting
Accessories
Pole Mount Accessories for mounting Junction Box
Silver White Colour, 6U Weatherproof IP65 Junction Box Pole Mount 6U
(450mm H X 600mm W X 500mm D) consisting of 1U Cable Manager,
Junction
Box 6Way 5/15 Amp Power Distribution Unit, 1 Fan of 90 CFM each/230V AC
Specification
& Cantilever Shelf with 1U LIU SMF 12 Core With Heavy Duty Lock & key
as per drawings given in tender specifications.
5.13. Armored CAT 6e Ethernet Cable:
Sr.No.
1
2
3
4
5
6
7
8
9
Features
Required Parameters
Type
Conductor
Insulation
No of cores
1st jacket
2nd jacket
Armour
3rd jacket
Overall diameter
Make
Steel Wire Armored Cat 6E Solid Core Cable
23(1)AWG, SOLID BARE COPPER
HIGH DENSITY POLYETHYLENE
4 Pairs
POLYVINYL CHLORIDE, GREY
POLYETHYLENE, BLACK
GALVANISED STEEL WIRE
POLYETHYLENE
15.5 +/- 0.5MM
D-Link, Polycab, Amp
5.14. 3Core 2.5 sq.mm. Armored Power Cable
Sr.No. Features
1
Type
2
No of cores
Conductor size
3
4
Colour code
5
Insulation
6
Inner Sheath
7
Armouring
8
Outer Sheath
Make
Required Parameters
1.1 KV grade LT XLPE insulated, 2XWY, extruded PVC
inner sheathed, galvanised round wire armoured as per
IS 7098/I (latest edition), suitable for direct laying in
underground trenches
3 (three)
2.5 sq mm, stranded with standard annealed electrolytic
copper conductor.
Red, Black and Green
XLPE as per IS 7098 I/88 latest
Nominal thickness 0.7 mm
Extruded PVC type ST-2
Minimum thickness 0.3 mm
Galvanised Steel Wire, Nominal OD of each wire:
1.4+/-0.06 mm
Extruded PVC type ST-2, FRLS
Minimum thickness 1.24 mm
Polycab, Finolex, Havells
5.15. 21UX600MM WX800MM D RACK
SR.NO. DESCRIPTION
Black Colour 21UX600MM WX800MM D RACK as per drawings
1
given in tender specifications.
2
Top Panel With 500 Hole For Cable Entry Provision
Bottom Panel With Gland Plate (Having Provision Of Cable
3
Entry)
4
Front & Rear Vertical Frame
5
800mm Depth Sections
6
21u Adjustable 19” Rails
7
Front Fully Preforated Split Door & 1 Slam Lock
8
Rear Fully Perforated Split Door & 2 Salm Lock
9
Screw Type Side Panels RHS With Fan Tray
10
Screw Type Side Panels LHS
50mm Height Planth Frame With Front & Rear Side Cuout For
11
Cable Entry Provision
12
5u Screw Type Panel
13
Slidding Shelf With Keyboard
14
19” Mounting Shelf For Front Side 300 Depth
15
19” Mounting Fixed Shelf
16
19” Mounting 1u Cable Manager
Make :Walrack, WQ, HP, APC, IBM or Equivalent
QTY UNITS
1
1
No
No
1
2
6
2
1
1
1
1
No
Pairs
Nos.
Pairs
No
No
No
No
1
1
1
1
2
1
No
No
No
No
No
No
5.16. 42U X 800MM W X 1000MM D RACK
SR.NO
1
2
3
4
5
6
7
8
9
10
11
12
DESCRIPTION
Black Colour 42U X 800MM W X 1000MM D RACK as
per drawings given in tender specifications.
Vented Top Panel With Gland Plant (Having Provision of
Mounting Fan Tray)
Vented Bottom Panel with Gland Plate (Having Provision
of Cable Entry)
Front & Rear Vertical Frames
100MM Depth Sections
42U Adjustable 19” Rails
Front Vented glass Door & 2 Locks
Rear Fully Round Perforated Split Door & 2 Locks
Rear Hex Perforated Split Door & 2 Locks
Removable Side Panels With Bottom Vented
Set of Caster Wheels (2 with brake & 2 w/a brake)
100mm Reducing Channels
Make :Walrack, WQ, HP, APC, IBM or Equivalent
QTY
UNIT
1
No
1
No
1
2
6
01 SET
1
1
1
2
01 SET
4
No
Pairs
No
Pairs
No
No
No
No
Pairs
No
ANNEXURE 16(F )
Section VI
6.0 TYPES & LOCATIONS OF CAMERAS
S.No. Location
1
2
3
4
5
PTZ
FIXED
DOME
Adm gate
Material gate
Weighbridge
Navgaon gate
Scrap yard
1
1
1
1
2
4
4
2
4
3
2
2
1
1
1
Qty Total (30 No.)
6
17
7
ANNEXURE 16(G)
7.0 BILL OF MATERIALFOR IP BASED CCTV SURVEILLANCE SYSTEM
7.1 Supply, Installation, Testing and Commissioning of the following:
Sr.No.
1
Description
Qty
Unit
MEGAPIXEL HD IP BASED PTZ DOME OUTDOOR
6
Nos
CAMERA & ACCESSORIES as per tender
Make &
Model No.
Vendor
to
specify
specifications.
2
MEGAPIXEL HD LOW LIGHT IP FIXED OUTDOOR
17
Nos
CAMERA & ACCESSORIES as per tender
Vendor
to
specify
specifications.
3
MEGAPIXEL HD LOW LIGHT IP MINIDOME
7
Nos
CAMERA & ACCESSORIES as per tender
Vendor
to
specify
specifications.
4
VIDEO MANAGEMENT SOFTWARE
1
Nos
Vendor
to
specify
Video Management Software with license for 50
cameras recording, viewing and playback capability
& analytics as per tender specifications.
5
VIDEO MANAGEMENT SERVER
1
Nos
Vendor
to
specify
Network Video Server with keyboard, mouse,
monitor, HDD storage hardware & required software,
with its accessories as per tender specifications.
6
Client Work Station for Viewing with its accessories
1
Nos
as per tender specifications.
7
LED PROFESSIONAL SERIES HD MONITOR as per
IP base Joy Stick cum keyboard as per tender
1
Nos
24+4 PORT ETHERNET POE SWITCH with its
accessories as per tender specifications.
Vendor
to
specify
2
Nos
specifications.
9
to
specify
tender specifications.
8
Vendor
Vendor
to
specify
6
No
Vendor
specify
to
10
4+2
PORT
INDUSTRIAL
GRADE
ETHERNET
6
No
SWITCHN with its accessories as per tender
Vendor
to
specify
specifications.
11
POLES
FOR
MOUTING
THE
CAMERAS
with its
7
Nos
accessories as per tender specifications.
12
to
specify
JUNCTION BOX (JB) IP65 with its accessories as per
7
Nos
tender specifications.
13
Vendor
Vendor
to
specify
CAT 6e ETHERNET Armored cable with necessary
1200
Mtrs Vendor
PVC Conduits, fixtures & junction box as required as
to
specify
per tender specifications. Supply of conduit, fixtures
and junction boxes are in cope of vendor.
14
POWER CABLE 2.5 Sq MM 3 Core Wire armored
1000
Mtrs Vendor
power cable with necessary PVC Conduit, fixtures,
to
specify
termination & laying as per tender specifications.
Supply of conduit, fixtures and junction boxes are in
cope of vendor.
15
21UX600MM WX800MM D RACK for Viewing Station with
1
Nos
its accessories as per tender specifications.
16
42U X 800MM W X 1000MM D RACK for NVR with its
Others
Miscellaneous
Services/Component
to
specify
1
Nos
accessories as per tender specifications.
17
Vendor
Vendor
to
specify
like
1
Lot
suitable parapet wall mount bracket with accessories,
Vendor
to
specify
Glands etc. for mounting of Fixed Camera etc.
Required to complete the system as per tender
specifications.
18
Installation, Testing & Commissioning of the system.
Laying & Termination Of Power And Data Cables etc.
Note (A)
1
Lot
Vendor
specify
to
The above bill of material is only indicative and vendor has to provide the detailed BOQ
and calculate the design needs as per tender specification.
Note (B)
The vendor shall conduct a site survey of the existing installed CISCO L3 4507RE and L2
2960 series switches and evaluate the feasibility of the LAN network, interconnection of
quoted product into the existing RCF Network. The Installation of supplied switches
into existing network is in scope of vendor. Anything required for successful completion
of this job shall be in vendor's scope of supply /execution.
Note (C)
An attempt has been made to describe the minimum activities in terms of supply and
execution of CCTV system. However, it may be noted that the said job shall not be
limited to the mentioned activities only; anything required for successful completion of
the job shall be in vendor's scope of supply /execution.
Note (D)
Vendors are requested to carefully study all the specifications, documents/ Sections /
Annexure and understand the conditions, specifications, and drawings etc., before
quoting their rates.
Note (E)
Detailed literature along with make, model, datasheets, pamphlets and performance
curves as applicable shall be attached to your technical offer.
ANNEXURE 16( H )
8
ANNUAL MAINTENANCE CONTRACT
1. Vendor shall furnish annual maintenance Charges of the entire CCTV System on a
yearly basis for a period of three years after end of warranty period of three years.
2. Above quoted AMC Charges shall be taken into account for L1 (Price wise lowest)
evaluation.
3. These maintenance arrangements will be applicable after the warranty period of 3
years.
4. During the warranty period and AMC periods, latest software updates shall be done
at no extra Charge.
5. The AMC shall include the following:
a) Emergency calls:
As per requirement.
b) Preventive maintenance:
Quarterly.
c) Annual shutdown maintenance:
Once in a year.
These services shall also be provided during the 3-year warranty period.
6. The downtime for any camera and or system shall not exceed 2 working days.
Each day from 9:00 AM to 5:00 PM shall be considered as working day. In case of
any equipment being down for a period of more than 2 working days recovery @
1% per week or part thereof, subject to maximum of 10% of AMC contract value
Per annum shall be made.
7. All CCTV software shall be under AMC. All version upgrades (major/minor),
Patches, service packs are to be supplied and installed free of cost during the
Warranty period and AMC period.
8. In case of any failure in performance by the system integrator during the AMC period,
CCTV OEM will have to take over maintenance of the system. The letter to this effect
has to be submitted by the System Integrator.
9. The payments will be made on a quarterly basis at the end of each quarter within 30
days of submission of Invoice.
9.0 LAYOUT FOR CCTV CAMERAS
ANNEXURE -16( I )
ANNEXURE-17
VENDOR DATA UPDATION FORM
Both New Vendors and Existing Venders may please note that details listed below are required and will used for
making all payments POs / WOs, refund of EMDs / SDs, forwarding the details of payments by email, issue of TDS
certificates, Works Contract TDS Certificate, C Form for CST purchases etc.
Vendors registered with RCF and currently receiving payment through Direct Bank Credit need to indicate only the RCF
Vendor code and may not fill and furnish the other details again, if all the details as above are already furnished to RCF earlier
and available in RCF SAP Vendor Master.
Sr.
No
I
Title
NAME
Sub Titles
Title (Whether Company / M/s /
Mr / Mrs / etc.)
Name ( As it appears on the Bank
Cheque)
Type (Whether for Purchases or
Services)
Purpose to be used for
*
will be filled by RCF
RCF Vendor Code
( for existing RCF Vendors)
II
ADDRESS
RCF Vendor Code
( for new Vendors, RCF will
create and fill)
*
House/ bldg. Number
*
Street
*
will be filled by RCF
Street
City / Postal Code
*
District / State
*
Country
III
SUPPLY
STATE
IV
COMMUNI
CATION
Region Code
District / State (If the state from
which supplies are going to be
made is different from the State
given above, then specify the
Place / State for C- forms.)
Other Region Code
*
Contact person
*
will be filled by RCF
will be filled by RCF
Telephone incl. ext.
Mobile Phone
Standard communication method
V
ACCOUNT
CONTROL
VI
TAX
INFORMA
If also a RCF's Customer?
Group Key
CST Reg NO. for C forms
STD Code
Tel No
STD Code
Tel No
Extn
*
Fax
Email
To be given, if applicable.
*
by email only
Yes / No
will be filled by RCF
TION
LST No. ( Local VAT REG NO)
Service Tax Reg. No.
Excise Reg. No.
PAN NO.
VII
DETAILS
OF BANK
*
Bank Key
will be filled by RCF
Bank Account No. of Vendor
*
Name of Bank
*
Name of Branch
*
Bank IFSC Code
*
Bank Branch Code (Only for SBI
accounts)
Bank Address
*
Bank City
*
9 Digit code appearing on MICR
cheque
*
Telephone No. of Bank
STD Code
Tel No
Fax No. of Bank
STD Code
Fax No.
Type of Account (for SB A/c=10,
Current A/c=11 or CC=13 )
*
Region
VII
I
REFEREN
CE DATA
Extn
will be filled by RCF
Industry (whether psu, air force,
military, Govt, others)
Micro / SSI Status (Whether
Micro , Small, Medium
Enterprise under Micro , Small
and Medium Enterprises
Development Act, 2006)
1
2
For new
vendors :
It is mandatory ( Compulsory) to fill relevant data for item marked " * "
Enclose a blank cheque / a photocopy of the cheque.
3
Enclose a photocopy of Pass Book first page containing name and address of Account Holder
4
We hereby authorise RCF Ltd to make all payments to us by Direct Credit to our Bank Accounts details of which are given
above.
We hereby authorise RCF Ltd to deduct bank charges applicable for such Direct Bank Payments
5
Signature
Place
Date
Common Seal
Name
Designation
……………………………
……
……………………………
……
……………………………
……
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