100 Wilshire Blvd. Electronic Tenant® Portal PDF

100 Wilshire Blvd. Electronic Tenant® Portal PDF
100 Wilshire Blvd.
Electronic Tenant® Portal
Created on April 12, 2015
Building Amenities: Bike Rack
There is a bike rack available to tenants located at 120 Wilshire on the B-Level.
Building Amenities: Employee Discount Program
The Downtown Employee Discount Program offers employees of downtown Santa Monica business's
discounts at various retail and dinning establishments. Just show proof of employment in the downtown
Santa Monica area to start receiving discounts from participating businesses. Click on the link below to
download a PDF list of participating businesses.
Downtown Employee Discount Program
For more information and the most updated list of participates go to www.downtownsm.com
Building Amenities: Locker Rooms
Men’s and Women’s locker rooms are located on the B-1 Level. These are available for all tenants use.
Soap and towels are provided. The monthly charge for locker room use is $25.00 per person. Please notify
the Office of the Building of which of your employees wish to access the locker rooms. The charges will
appear on your monthly statement.
Building Amenities: Parking
Parking is provided for building occupants and their visitors. Tenant parking is available at both 120 Wilshire
and 1221 Ocean Avenue. Visitor parking is available at 120 Wilshire. Each tenant is allocated a specific
number of monthly parking rights as provided in the Lease. Building occupants may also lease parking
spaces on a monthly basis as available. Your parking card at 120 Wilshire can also be programmed for
building and elevator access at 100 Wilshire.
120 Wilshire Parking Structure
Parking Spaces
The garage has seven levels of parking – four and a half below ground and two and a half above ground,
with a total of 400 parking spaces. Ingress and egress for the parking structure is in the alley behind 100
Wilshire, for both upper and lower levels. There are 100 spaces of visitor parking are available for 100
Wilshire and 120 Wilshire tenants. There are 300 spaces available for monthly parking tenants of 100
Wilshire.
Visitor Parking
Visitor parking is on the top two and a half levels of the structure. The visitor entrance is clearly marked
overhead as you approach the entrance to the garage. The hours of operation for visitor parking are
Monday through Friday, 7:00 AM to 10:00 PM. Validation books are available through ABM Parking
Services.
Monthly Parking
Monthly parking is available on the below grade levels of the structure. All parking spaces are on an
unreserved basis. Tenants may park in any single or tandem space. If you park in a tandem space behind
another car, you must leave your keys with the parking attendant on duty. There is an attendant on each
level to assist you. The Garage is available to tenants 24 hours a day, with a valid parking card. Parking
cards will open the parking gates and operate the elevators to the monthly parking levels.
1221 Ocean Avenue
1221 Ocean Avenue provides additional reserved and unreserved monthly parking available to tenants only.
The Parking Office, located on the B-1 Level of 120 Wilshire, can assist you in purchasing validation stamp
books for your visitors. All monthly parking is paid on a monthly basis directly to ABM Parking Services and
checks should be made payable to ABM Parking Services. Additional parking rights may be purchased
subject to availability. Please contact the Parking Manager at (310) 576-1297 for any parking needs.
Parking rates are subject to change without notification.
The parking facility at 120 Wilshire and 1221 Ocean Avenue is available for monthly parking 24 hours per
day, 7 days per week. However, we do not permit long-term or overnight storage of cars in the garage.
The Parking Office must be notified of any vehicles to be parked overnight.
Building Amenities: Retail Services
Ocean Café
Location: B-1 Level
Soul Cycle
Location: 120 Wilshire (2nd Street)
800 Degrees Pizzeria
Location: 120 Wilshire
Building Amenities: Santa Monica Chamber Of Commerce
The Santa Monica Chamber of Commerce provides information about businesses and business
opportunities within Santa Monica. The office is located at 501 Colorado Avenue, Suite 150, Santa Monica,
CA 90401. Telephone number is (310) 393-9825.
Building Operations: Accounting
Invoices for rent and miscellaneous charges will be sent by the first day of each month. Please remember,
however, that rent is due on or before the first day of each month, in accordance with the terms of the
Lease. Please reference your Lease for late charges.
Rent and service payments should be made payable and delivered or mailed to:
Douglas Emmett 1998, LLC
c/o Douglas Emmett
100 Wilshire Boulevard, Suite 290
Santa Monica, CA 90401
Building Operations: Building Management
The staff of 100 Wilshire Boulevard is dedicated to making your work environment as safe and pleasant as
possible. The Building Office hours are 8:00 a.m. to 6:00 p.m. Monday through Friday. Please do not
hesitate to contact the management office at:
100 Wilshire Boulevard, Suite 290
Santa Monica, CA 90401
Telephone: 310-319-0100
Fax: 310-319-0105
The following personnel are available to address your needs.
Title
Name
Phone
E-Mail
Number
Mary Lowe
310-319-0100 [email protected]
Larissa Douglas 310-319-0100 [email protected]
Property Manager
Assistant Property
Manager
Administrative Assistant Xavier Shelley 310-319-0100
Chief Engineer
Dan Hambel
310-319-0100
Utility Engineer
Genaro Santiago310-319-0100
Parking Garage
Aida Diaz
310-576-1297
Manager
[email protected]
[email protected]
[email protected]
[email protected]
Building Operations: Holidays
Building Holidays – On these days building services will not be available (i.e., air conditioning, janitorial,
etc.) unless coordinated with the Building Office beforehand. Please note that the garage is available for
tenants with access cards, however, there will be no attendant on duty. The Building Office will also be
closed in observance of the following holidays:
New Year's Day
President's Day
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
*Day after Thanksgiving (Building open this day, the Building Office will be closed)
Christmas Day
Building Operations: Leasing
The leasing company for 100 Wilshire Boulevard is Cushman and Wakefield and is located at 10250
Constellation Blvd., Suite 2200, Los Angeles, CA 90067. The main phone number is 310-595-2216. Listed
below is the contact information for the authorized representatives.
Title
Leasing Agent
Name
Eric Olofson
Phone Number E-Mail
310-556-1805 [email protected]
Building Security: After Hour Access
Tenants or employees desiring access after normal business hours from 6:00 PM to 7:00 AM, Monday
through Friday, on weekends or on holidays, will be required to possess a valid access card. Tenants or
employees enter the building by means of a proximity access card reader system. These access card
readers are located in designated garage and building entrances, as well as in elevator cabs 1, 2 and 4.
The access cards automatically control the entry doors and elevators. To enter building, wave your access
card over the red light in the reader kiosk located near the doors. If your access card is valid, the light will
turn green and then you can open the doors.
Access card readers located in elevators 1, 2 and 4 restrict access onto any floor other than where your
suite is located. The procedure for use is as follows:
Wave access card in front of the card reader located in front of the elevator panel.
If the access card is valid and the light turns green, press the desired floor button.
You may only access the floor(s) that your access card is programmed for. If you experience any
problems with your card, please contact the Building Office.
Click here for Access Card Request Form
The main entry doors are equipped with handicapped accessible exit buttons. These buttons are located
adjacent to the lobby doors. To exit the building after-hours through these doors, simply press the exit
button and the doors will automatically unlock. The security system is also designed to deactivate all
perimeter door locks and card readers if the building’s fire system is activated at any time.
During after-hours, tenants or employees are required to sign in and sign out at the Lobby Console.
Building staff cannot unlock office suites. Tenants need to have their own keys.
Leaving The Building After-Hours
To exit the building after-hours, on weekends and on holidays all tenants and visitors must go to the Lobby
Console and sign-out. This is critical in the event of an emergency. The response team needs to verify the
occupancy and location of any persons in the building.
Click here for Access Card Request Form
Visitor After-Hours Access
To ensure easy access for visitors to your office during after-hours, 6:00 PM to 7:00 AM, Monday through
Friday, on weekends and on holidays, the following procedures must be followed:
A visitor may access the building after-hours unaccompanied if the tenant has notified the Building
Office in advance. The tenant must provide the visitor’s name, date, time, and suite visiting to the
Building Office prior to 3:00 PM if it is to be effective that evening. Upon arrival, your visitor will be
required to sign-in and the security officer will give them elevator access to your floor.
In the event that prior access has not been coordinated, please contact the Security Console at (310)
319-0109. Advise the officer on duty of your name, company name, the name of your guest and the
anticipated arrival time. Upon arrival, your visitor will be required to sign-in and the security officer will
give them elevator access to your floor.
A Sign-In/Sign-Out register is provided at the Lobby Console. The register must be signed by visitors
and guests to include name, company, time-in and time-out.
Visitor Access Denied
If a visitor requests access to the Building and the Security Officer does not have prior notification from the
Building Office or cannot contact the tenant in question by telephone, the unaccompanied visitor will be
denied entry into the building.
Click here for Access Card Request Form
Building Security: Deliveries
One Hundred Wilshire’s passenger elevators were designed solely for transporting building tenants and
their guests to their offices. Therefore, use of the passenger cars to move any objects other than small,
hand-carried parcels is against building regulations. Bicycles are also not permitted in passenger elevators
or in the building.
All shipments and deliveries that require the use of hand-trucks, carts or dollies, including such items as
Federal Express, UPS, bottled water and office machines, must be confined to the freight elevator, which is
available for use by advanced reservation, on a first-come, first-serve basis. Additionally, to control debris
and dust, as well as to prevent tenant inconvenience, all construction crews also are required to use this
elevator for inter-floor transit.
There is a building loading dock and delivery entrance located in the alley on the east side of the building.
Reservations for the loading dock are booked on a first-come, first-serve basis.
All deliveries need to access the building using the freight elevator located by the loading dock during
normal business hours: 8:00 AM to 5:00 PM, Monday through Friday. The clearance for the Loading Dock
is 20 feet. Please make sure your vendors are aware of this height clearance.
All vendors making after-hour deliveries must sign-in at the Lobby Console before going to their respective
floors. Under no circumstances are deliveries requiring carts or dollies to be made through the passenger
elevators. Resulting damage will be billed back to your company.
In the case of a delivery of furniture, large shipments, etc., please contact the Building Office in advance to
use the freight elevator before or after normal business hours. Use of the freight elevator before-hours,
after-hours, on weekends and on holidays must be approved in advance by the Building Office. One
Hundred Wilshire’s policies for tenant furniture delivery are outlined in the Move-In/Move-Out section of this
handbook.
Firms involved in moving furniture and equipment must file a Certificate of Insurance with Building
Management before freight elevator service can be scheduled. All new tenants who need freight elevator
access to move-in must schedule through the Building Office.
Couriers
If your firm uses a courier service that requires entrance into the building after-hours, please have the
courier service sign-in at the Lobby Console. The Security Officer will then call the company receiving the
package to inform them of delivery. If no response is obtained, the courier will be denied access.
You can expedite service by calling the Security Officer in advance when expecting a messenger. Please
be aware that the Security Officers are not authorized to sign for or accept any packages.
Building Security: General Office Security
Security Procedures
In an effort to improve security measures, we have implemented several security procedures that may affect
your employees. Please advise them of the following policies:
On-site security officers do not have keys to tenant suites. They cannot assist anyone in gaining
access to a locked suite.
Lobby doors to the building shall be locked each Monday through Friday at 6:00 PM and unlocked the
following morning at 7:00 AM. On Saturdays, the lobby is unlocked from 9:00 AM to 1:00 PM, and on
Sundays and holidays, the lobby doors are locked. No one will be permitted to enter the building
unless they have an active access card.
An active access card will be required to access your floor during hours the building is not normally
open. Security officers are not permitted to assist anyone requesting access to a floor.
In order to provide maximum protection for your personal property, the janitorial personnel have been
given strict instructions NOT to unlock doors for anyone requesting entry to a suite. Their failure to
follow this procedure will result in termination of the janitorial personnel involved. PLEASE DO NOT
ASK THE JANITORS TO UNLOCK DOORS.
Please advise your employees that whenever they leave their office, for any reason during
non-working hours, i.e., to go elsewhere on a floor, to another floor, to the lobby or to the parking
structure, re-entry will require an access card and suite keys.
Lobby Console
Our security officers are also instructed not to accept any type of delivery on behalf of a tenant. Please
ensure that a representative from your firm is present to accept your deliveries. In addition, we do not allow
anyone to leave briefcases, boxes, equipment, etc., at the Lobby Console, even for a short period of time.
The security officer could be called away from the lobby momentarily in an emergency situation, leaving
your personal articles at the Lobby Console unprotected and subject to theft. Your cooperation and that of
your employees concerning the above is greatly appreciated.
General Safety Tips and Security Precautions
Have someone located at the front reception area of your suite (or keep front doors locked).
Report anyone who appears suspicious to the Lobby Console or Building Office.
Report peddlers and solicitors.
Never leave purses or wallets unattended or in visible sight of others.
Take any laptop computers with you at the end of the day, or have them stored securely.
Make sure that the front door is closed and locked when leaving at night. When there is no one in the
office, do not leave the front door unlocked, even for a short time.
General Safety Tips and Security Precautions (continued)
Handbags, coats and other articles of value should not be left unguarded in reception areas, even for
a few minutes. Portable articles, when left on desks or in open drawers are easy targets for an
expert sneak-thief.
Ensure that cash, credit cards, negotiable documents or other valuables are locked away at night.
Do not leave keys or valuables on or in any desk. The keys should also be changed whenever an
employee with access to these areas is terminated.
Special care should be taken during the times best suited for pilferage, the 30 minutes just after
opening, at lunch hours and before closing, when there is a maximum movement of personnel and
absences from work areas or offices.
Occasionally examine wastebasket contents at the end of the day to see if any equipment or other
valuables may have been hidden for later removal. Employee activity is the major cause of losses.
Serial numbers, on all items which have them, should be recorded to aid police in recovering property
in the event of loss or theft.
Be sure to retrieve the building’s security access card from any employee who has left the
employment of your firm. Return these cards to the Building Office so we may deactivate the access
card.
Building Security: Key and Lock Policy
Control over Building keys and coding is one of the most significant parts of our overall security to the
building. In the event you are locked out of your suite during normal business hours, you must contact
someone from your office for access. You may come to the Office of the Building (Suite 290) to use the
phone, however, we are NOT able to allow access for anyone unless we have verbal permission from the
person on the after-hours emergency list, who you should call. This is done for your protection.
If a tenant forgets their key to the office suite or is locked out after-hours, the Building Office will be unable to
assist you. The security officer located at the Lobby Console does not have key access to tenant suite
areas. You will be required to contact someone from your firm.
For each lockset installed, two keys are issued. If additional keys are required, they may be obtained at an
additional cost by completing the Key Request Form. All door hardware installed at One Hundred Wilshire
must be the preselected building standard hardware. Tenants are not permitted to change, modify, or install
any other type of hardware. All rekeying of tenant door locks must be scheduled through the Building Office
and rekeyed to the Building’s Grand Master and Floor Master. Improper coding of keys can jeopardize the
security of your suite and staff.
Click here for Key & Lock Request Form
Building Security: Lost and Found
Lost and Found for the building is located at the Building Office in Suite 290. It will be necessary to present
identification and describe the lost item in order to retrieve lost property.
Building Security: Property Removal
In order to minimize the possibility of theft, and to provide maximum protection for your personal property, a
Property Removal Authorization form is required in order to remove large articles from the building. This
includes any objects such as parcels, boxes, equipment and furniture.
We request that each time you or one of your employees remove materials or equipment from the building,
one of these forms is filled out and presented to the Security Officer on duty at the Lobby Console. The
authorized person signing the Property Removal Authorization Form must be listed on the Tenant Contact
and Authorization Form on file at the Lobby Console. Your cooperation and that of your employees is
appreciated. Failure to produce an authentic, original Property Removal Authorization Form will result in
the denial to remove the property from the premises.
Click here for Property Removal Form and Tenant Contact and Authorization Form
Building Security: Solicitation
Our security officers attempt to prevent undesirable persons, including solicitors, from entering the Building.
We are successful in the majority of cases, but due to the volume of persons entering and exiting the
building, these people may manage to elude our scrutiny.
For your protection, the following procedures are suggested:
In the event a solicitor gains entrance to your suite, ask him or her to have a seat while you contact
your Office Manager. Your office manager should call the Building Office at 319-0100 immediately.
Request building personnel to be dispatched to your suite so that the solicitor may be escorted off the
premises. The solicitor should never be left alone or unobserved while in your suite.
If the solicitor leaves your suite prior to the arrival of the building personnel, please make note of his or
her general description, approximate age and color of clothes, as this information will assist us in
identifying the solicitor.
Building Services: Building Signage and Directory
Directories
Touchscreen Directory Screens located in the Main Lobby allow visitors to locate names by company or by
individual. All requests should be submitted on a Touchscreen Directory Form to the Building Office.
Please verify spelling before submitting directory requests. Should you want your company logo to appear
on the directory, an additional charge will be required.
Signage/Graphics
The Building Office will provide an order form prior to your move-in for suite entry door signage and
Touchscreen directory information that must be completed and returned. There is a 3-week lead-time for
fabrication of the signage. Original signage and all changes will be at the tenant's expense and must
conform to building standards. Please see the Tenant Signage Order Form.
Except as otherwise provided in your Lease, no sign, placard, picture, advertisement, name or notice shall
be inscribed, displayed, printed or affixed on or to any part of the outside or inside of the building or
premises. The Building Office reserves the right to remove any such sign without notice and at the tenant's
expense.
Building Services: Cleaning
A professional janitorial company provides cleaning services on a contract basis. The cleaning staff starts
their duties at approximately 6:00 PM, Monday through Friday. Dayporter services for common area
maintenance are provided Monday through Friday, 7:00 AM to 5:00 PM.
Our janitorial personnel have been instructed upon completion of their nightly duties to ensure all corridor
doors are locked and to leave interior doors as they find them, (i.e., locked or unlocked, open or closed) or
as formally directed by tenants to the Building Office. Janitors are also instructed to turn lights off when
they leave unoccupied offices. Below is a list of the basic services provided in your suite and the appropriate
frequency.
Nightly
Empty all trash containers (except small desk recycling boxes)
Sweep/vacuum all floors (Traffic areas nightly, other areas weekly or as requested)
Damp mop all marble, linoleum or other hard flooring
Dust desks, chairs, furniture, bookcases, etc. (Desktops will not be cleaned unless specifically
instructed by a placard that is available through the Building Office)
Spot clean doors, frames and counters
Clean break areas
Weekly
Dust all ledges and windowsills
Wipe base boards
Clean telephones
Perform low dusting of all low-reach areas
Vacuum under and around all desks and office furniture
Monthly
Perform high dusting of all high-reach areas
Dust all planters
Scrub and wax tile floors
Brush or vacuum upholstered furniture
The responsibility of the cleaning staff is to maintain each suite in a first class office building condition. If
you require additional services that are not currently provided, please contact the Building Office and special
arrangements will be made at your convenience.
If you should have any above-standard cleaning requirements not covered under the Lease, please contact
the Building Office. We will contact the janitorial contractor and ask them to coordinate with you directly.
The contractor will bill you directly for any work done. See Section III of this manual for more information.
Rubbish, discarded equipment or cardboard boxes must not be stored in elevators, lobbies, corridors or
stairwells for even short periods of time. Doing so is a violation of fire codes and building regulations and
impedes access to exits.
Recycling
A Recycling Program is in place at One Hundred Wilshire. Our recycling program targets office paper and
corrugated cardboard only. Office paper includes: white paper; envelopes; NCR forms; adding machine
tapes; colored paper; computer paper; plain paper fax; cardboard boxes; junk mail; letterhead; Post-its; and
manila file folders. If you are taking cardboard boxes to the trash area on the loading dock, please make
sure they are “flattened.” Not only does it impact the amount of rubbish allowed in the containers, the waste
company will not pick up the trash if they find unflattened boxes in the containers.
Energy Conservation
Your contribution to energy conservation is appreciated and will help keep building operating costs at a
minimum.
All lights in your suite or office should be turned off when employees leave for the night or extended periods
of time. Also, please make certain that all office equipment and appliances are turned off before leaving for
the evening. Assign an employee to ensure that all appliances (coffee pots, copy machines, etc.) are off. In
addition to the obvious energy savings, there are safety considerations too, such as malfunctioning office
equipment and appliances (usually left unattended), which represent the greatest danger of office electrical
fires.
Through tenant cooperation and assistance, the building is able to conserve energy and keep operating
costs lower.
Building Services: Elevators
Freight
A freight elevator is located in the high-rise elevator bank. Hours of operation are 24 hours a day. For
access to the freight elevator after-hours, on weekends and on holidays, please contact the Building Office
for reservation and approval. Movement of major equipment and/or furniture must be scheduled in
advance, and must occur after-hours.
The inside dimensions of the freight elevator cab are 7’ wide by 5’ deep by 8’ high.
The maximum weight capacity of the cab is 4,000 pounds. However, it is your responsibility to ensure that
the cab is not overloaded resulting in damage to the equipment and/or cab finishes. Be sure that your
employees and all vendors providing services to your company are aware of the weight limitation.
Employees and delivery people sometimes fail to realize that a power jack to move pallets and a pallet can
add up to 1,000 additional pounds to the load being transported. Also be aware that improperly balanced
loads can cause damage to the elevator rails and related equipment.
Click here to see the 100 Wilshire Moving Policy for further information.
Passenger
Installed at One Hundred Wilshire are five passenger elevators servicing the office tower. There are two
additional elevators accessing the parking levels.
Each elevator, including the freight elevator, is equipped with a telephone system that dials directly to the
Building Office. The Building Office will then notify Security and Engineering. If an elevator malfunctions and
you are unable to exit the elevator, pick up the phone located inside the car and it will ring at the Building
Office. While inside the elevator, please remain calm. We will get you out. Under no circumstances are
you to attempt to climb out on top of the cab roof. If normal electrical service to the building is interrupted,
the elevators will stop temporarily. An emergency generator will then return them to the lobby area one by
one and open the doors. Thereafter, three cars in each bank will continue to operate.
Elevator equipment and performance are constantly monitored during regular business hours. Should you
ever experience any irregularity or difficulty with elevator service, please note the elevator car number
(located on the top right hand and left panel) and floor, and report this information immediately to the
Building Office.
The maximum weight capacity of the passenger cabs is 3,000 pounds. Under no circumstances are large
deliveries to be made through the use of these cabs.
Building Services: Forms
For your convenience, we have included downloadable and printable PDF document forms that will expedite
various building management service requests. Hard copies of all forms are available from the Property
Management Office as well. To view and print PDF files, you need the Adobe Acrobat Reader software. If
not already installed on your computer, it can be obtained for free at www.adobe.com
ABM Parking Access Agreement
Tenant Information Sheet
Access Card Request Form
Signage Request Form
After Hours AC Request Form
100 Wilshire Moving and Delivery Policy
Key/Lock Request Form
100 Wilshire COI for Tenants
Building Access Request Form
100 Wilshire COI for Vendors
Conference Room Application and Agreement
120 Wilshire Moving and Delivery Policy
Property Removal Form
120 Wilshire COI for Tenants
Tenant Contact and Authorization Form
120 Wilshire COI for Vendors
120 Access Card Request Form
Building Services: HVAC
Air Conditioning
The standard hours of air conditioning service are as follows:
Monday through Friday: 8:00 AM to 6:00 PM and Saturday: 9:00 AM to 1:00 PM.
Temperatures are maintained by a central computer to provide a consistent comfort level throughout the
building. You do not have the capability of adjusting the thermostat in your suite. If you experience
temperature fluctuation or other climate-control problems, contact the Office of the Building to request an
engineer to inspect your offices.
For air conditioning requests on weekdays that are outside the above hours, please fill out the After-Hours
HVAC Request Form indicating the date, time, floor and hours requested and return it to the Building
Office. An authorized representative from your office is required to sign this form. For same day service,
please make the above arrangements prior to 3:00 PM that day. Weekend requests need to be submitted
at least 24 hours in advance. If the Building Office is closed in observance of a holiday, the request needs
to be submitted 24 hours prior to the holiday. After-hours air conditioning requests will be billed on your
monthly rental statement according to the rates set forth in Section III of this manual. Rates are subject to
change from time to time.
Click here for After Hours AC Request Form
Please contact the Building Office if you feel uncomfortable with the existing temperature in your office. The
blinds installed at each perimeter window are an important part of maintaining comfortable temperatures.
During periods of high sun intensity and hot temperatures, the blinds should be closed to assist in limiting
increased suite temperatures.
Click here for After Hours AC Request Form
Building Services: Maintenance Requests
For routine maintenance during Normal Business Hours, please call the Office of the Building at
310-319-0100 to make the request. Calls received after 4:30 p.m. daily will be addressed the following
business day.
Tenant may also use the Net Facilities Work Order System to submit track and manage all service requests.
To access the system:
1. Go to https://www.netfacilities.com/login.aspx
2. Enter your username and password provided by the Office of the Building.
3. Once logged into the Net Facilities system users are taken to the "Dashboard".
The Dashboard is the home page or administrative hub where users can:
View and track the status existing work orders
Create a new work order
View invoices for completed work orders
View a complete history of work orders
Use the blue navigation bar on the top of the page to choose the area of the system you would like to enter.
To submit a work order:
1. Click on the "Work Order" link in the blue navigation bar on the top of the Dashboard page.
2. Which: Choose the type of service required
3. When: Select a date and time for the service.
4. Where: Choose a Building Area ( optional)
5. What : Describe the work to be done in as much detail as possible.
6. Click Submit and your work order request will be routed to the appropriate personnel.
Please feel free to contact Building Management at 310-319-0100 should you need any assistance with the
Net Facilities system.
Click here to access Net Facilities
Employees of the building are forbidden to perform any services outside their normal duties, unless directed
by the Building Office.
When calling to request service, please provide the following information to expedite your request:
Name and Suite Number
Location of problem / request (and urgency of request)
Problem / Request
Phone Number
Click here to access Net Facilities
A Tenant Contact and Authorization Form must be submitted to the Building Office, listing those persons
authorized for requesting billable services. Each tenant will be billed for a billable service performed at the
conclusion of each applicable month. Billable services include, but are not limited to the following items:
Private restroom repairs
Locks/keys for doors, cabinets and desks
Non-Building standard light bulb replacement / repair
Overstandard cleaning requests
Mechanical repairs on tenant-owned equipment
Door repairs
After-hours air conditioning
Labor and materials for tenant repairs
Suite signs
Special Security coverage
Click here to access Net Facilities
Click here to access Net Facilities
Click here to download a Tenant Contact and Authorization Form
Building Services: Telephones
The following is a list of instructions that should be followed if you need telephone repair, installation,
cabling, or Internet services:
Contact the Office of the Building 24-hours prior to any scheduled service since your vendor may need
access to the telephone closet on your floor.
When you call us we will ask for your vendor’s information, i.e., name, address and telephone number.
Please have that available before you call.
Your vendor will need to list the owner and manager of the building on their insurance policy prior to
performing any work within your suite or the telephone closet. If you have a regular phone vendor and
would like us to keep their insurance on file, send the attached insurance requirements to your vendor and
they can send us a Certificate of Insurance directly. This will be helpful if you need emergency phone
service and 24-hour notice is not possible.
Emergency Procedures: Bomb Threat
Telephone Threat
When a bomb threat is made over the telephone, obtain the following information from the caller:
Exact location of the device.
Time set for explosion;
Description of the device;
Reason the caller has placed the bomb;
Exact words used by the caller.
Keep this information as confidential as possible.
Notify the Police Department. Call 911.
Notify the Management Office at 310-319-0100.
Once the Management Office has been notified of a bomb threat, it is our policy to advise your firm’s
manager or officer. It is up to the manager or officer to decide whether it is appropriate to evacuate the office
unless instructed by the Police or Fire Department
In the event that you are asked to evacuate the Building, move away from the Building to allow for the clear
passage of emergency personnel. Do not re-enter the Building until the Management Office or the Police or
Fire Department has given clearance.
Suspicious Packages or Mail Bombs
Letter bombs are usually sent through the mail addressed to a specific individual in the company, usually
disguised to look like some sort of gift or a small package. Letter bombs have the power to kill or maim
anyone close to them if they go off. Letter bombs are usually a large size manila envelope ¼” to ½” thick
and are fairly rigid. They have been mailed from cities or small towns in the United States, as well as from
foreign countries. They are usually mailed to a person by title, such as Chairman, President, Manager,
Security Officer, etc.
If a letter is suspected to be a letter bomb:
Clear everyone out of the area for at least 25 feet around it.
Notify the police at 911 and Building Management at 310-319-0100
DO NOT HANDLE IT UNDER ANY CIRCUMSTANCES.
DO NOT ATTEMPT TO DEACTIVATE IT YOURSELF
Emergency Procedures: Civil Disturbance
Should a riot or civil disturbance start outside the Building, the security guards will immediately lock all
entrances to the building. The police will be notified. We will keep you informed.
If a disturbance should occur in the main lobby, all elevators will be turned off at the first floor and the police
will be summoned.
Emergency Procedures: Earthquake
Before an Earthquake
Plan your course of action before an earthquake occurs. Employees should establish an out of state
telephone contact and make sure family members can act independently for at least 72 hours.
Store essential emergency supplies such as food, water, first-aid kit, radio, and batteries. Enough
supplies should be stored to support every employee for a minimum of 72 hours.
Secure objects such as files, office equipment, bookshelves and other potentially dangerous objects.
Be familiar with your immediate work area and floor plan. This will help you react effectively when it
is necessary to find the closest and safest shelter point.
During an Earthquake
Get under a sturdy table or desk and hold on or move towards the center of the building. The building
core is the strongest part of the structure.
Keep your back to all glass objects if you cannot avoid them completely.
Be aware of falling debris. Cover your head as much as possible.
Do not panic. A clear mind will help you through the dilemma.
After the Earthquake
Remain calm and stay in your area (unless any emergency dictates otherwise).
Look for injured people and administer first aid where needed.
Barricade hazardous areas to prevent other persons from accessing a dangerous area.
Use telephones for emergencies only.
Be alert for after shocks. Their intensity can produce further damage. Respond to the after shock as
though it is the original earthquake.
Check your food and water supplies.
Building Security will attempt to contact tenants via the public address system to advise on building
and local conditions.
Evacuation
Normally, it is not recommended to evacuate a building after an earthquake. Outside one may
experience falling glass from the buildings.
However, if an evacuation is required, use the stairs. Do not use the elevators. Walk down at a
steady pace. Do not run.
If you are outside when an earthquake occurs
Immediately find the safest cover, perhaps an alcove, a doorway, a parking garage or a building.
Stay away from storefront windows. The primary danger is from falling debris, particularly glass.
Stay under cover as after shocks may cause further damage.
Emergency Procedures: Elevator Malfunction
In the event that an elevator stops with passengers in it, remember to remain calm. Open the phone closet
located underneath the elevator buttons. Depress the telephone button and you will be connected to the
Office of the Building or our 24 hour answering service. Look up on the front panels to see what elevator
number you are in so you can tell the person answering the phone. If you can determine what floor you are
stuck on, that is also helpful.
In the event of a power outage, elevators will continue to operate using our emergency power generator.
Should an outage occur, elevator lights will remain on, but the car will temporarily stop. Each elevator will
automatically return to the lobby where the doors will open and they will then be out of service. THIS
PROCESS CAN TAKE UP TO 5 MINUTES UNDER EMERGENCY POWER. DO NOT PANIC.
All elevators function on a Fireman’s Return Systems, which automatically returns the elevators to the main
floor without stopping when smoke is detected on any floor. IN THE EVENT OF A FIRE, ELEVATORS
MUST NOT BE USED FOR EVACUATION. USE THE STAIRWELLS.
Emergency Procedures: Emergency Contacts
Tenant Emergency Contact
The Building Office requests that each tenant provide the necessary information on the Tenant Information
Form.
This form will be filed in the Building Office as well as the Lobby Console. In case of an emergency, the
security officer, with prior approval from the Building Office, has the ability to contact a tenant at home for
the purpose of notification. This information is considered confidential, and our security officers will be
instructed accordingly.
Click here for Tenant Information Form
Please keep in mind whether your phone system requires an additional digit to access an outside line (i.e.,
9-911).
Emergency
Police (Non-Emergency)
Santa Monica Police Department
1685 Main Street
Fire Department
Paramedics
American Medical Response
Schaefer Ambulance
Poison Control
Suicide Prevention
Rape Crisis Hotline
Drug Abuse Hotline
FBI
Emergency Preparedness Info Helpline
California Highway Patrol
U.S. Secret Service
SM - UCLA Med Center
1250 16th Street
Santa Monica, CA 90404
Cross Street: Wilshire Blvd.
St. John's Health Center
1328 22nd Street
Santa Monica, CA 90404
Cross Street: Santa Monica Blvd
Building Lobby Console
Building Office
911
310-458-8660
310-458-8660
911
877-808-2100
310-451-0280
800-876-4766
310-391-1253
310-392-8381
800-454-8966
310-477-6565
888-356-4661
323-906-3434
213-894-4830
310-319-4000
310-829-5511
310-319-0109
310-319-0100
In the event of an emergency, direct the ambulance, physician or paramedics to the front lobby entrance.
Alert the Building Office so we can hold the freight elevator ready to expedite the response teams arrival to
your floor.
Emergency Procedures: Evacuation
If it becomes necessary to evacuate a floor or floors due to a large fire or a great amount of smoke, the
items below are of extreme importance:
Keep calm; do not panic.
Do not attempt to use the passenger or freight elevators. The elevators will be removed from service
or will be rendered inoperable by the building's "Fire/Life/Safety" system or will be under the Fire
Department's control.
Use the exit stairwells. Enter the stairwells and proceed to the ground level - keep to the right of the
stairwell as emergency response teams may be entering the stairwell. The exit stairwells are the
safest evacuation route for all office tower personnel. Remember, in case of fire, and evacuation
becomes necessary, do not attempt to utilize the elevators.
Walk rapidly; do not run.
Before opening any doors, feel the door. If it is hot, do not open it.
If possible, close all doors along the way, as this will slow the spread of the fire.
If you are caught in smoke: Crawl along the floor, as the air is cleaner and cooler and take short
breaths and breathe through your nose. If forced to make a dash through smoke or flames, hold your
breath.
Do not go back for personal belongings.
FOR MORE DETAILED INFORMATION, REFER TO THE BUILDING'S FIRE/LIFE/SAFETY MANUAL.
Emergency Procedures: Fire and Life Safety
For a complete Fire and Life Safety training available on -line please click here.
Fire
Any person discovering fire or smoke should immediately call 911 (or 9-911 if phone system dictates), and
then proceed in the following manner:
Activate one of the manual fire alarm stations located in the Building. Manual fire alarm stations are
installed on each floor in the elevator lobby areas and adjacent to all fire exit stairwells. The manual
fire alarm stations are operated by pulling the handle down. Once the station is activated, the fire
alarms, located throughout the floor, will sound off notifying other personnel on the floor that a fire
condition exists.
Locate your Floor Warden or Suite Warden. Proceed to a safe stairwell and begin the evacuation
procedures per your Warden's instructions and proceed to a Safe Refuge Area.
Upon arrival, the Fire Department will take charge of extinguishing the fire.
Never consider an alarm as "false", "a malfunction" or "a test" unless previously notified.
For detailed information refer to the Building's Floor Response Team Manual.
Life Safety Systems
Levels include:
P-3: Parking Level
P-2: Parking Level
B-1: Parking Level, Engineering Office, Fire Pump Room
Lobby: Main Entrance, Lobby Console, Tenant Occupancy, Fire Control Room
2 – 21: Tenant Floors
Manual Alarms
Manual alarms are located on each floor near the stairwells and in the elevator lobbies. To operate –
PULL. The fire alarm emits a whooping sound and a flashing light. The alarm sounds on the floor where
the device was activated, at the Fire Control Room and at an outside monitoring company.
In a fully sprinklered modern high-rise building, it is not necessary for the alarm to sound throughout the
building. Alarms sound on the floor above and the floor below. It is most important to remove the people
closest to the fire and not to jam the stairwells. The firefighters will also be using the stairwells to get to the
fire. If the fire or smoke spreads, the Fire Department will evacuate any additional floors.
Smoke Detectors
Smoke detectors are located in corridors, elevator lobbies, tenant suites, stairwells, restrooms, electrical
rooms and heating ventilation and air-conditioning (HVAC) return air ducts. Activation of any smoke
detector will sound the fire alarm.
Sprinklers
Sprinklers are located throughout the building. A sprinkler is activated when the fusible metal links melt.
Activation of any sprinkler head will activate the alarm.
Emergency Generator
If normal power fails, an emergency generator automatically provides electricity to stairwells, stairwell exit
signs, and emergency hall and office lighting, lobbies, parking areas, elevators, as well as powering life
safety and communications systems. The emergency generator will power elevators one at a time to the
Lobby Level and the continuous use of one elevator. If it appears that a power failure will last for an
extended period, tenants will be informed by a PA Announcement.
Stairwells
There are two fire stairwells that service the building. These stairwells are located within the building
core area at the Northeast (Stairwell #1) and Southwest (Stairwell #2) corners, behind the elevators.
Please be sure to identify these stairwells so you and your staff will know their locations should a
building evacuation be required. These stairwells are constructed of concrete and have a fire
tolerance of two (2) hours. In addition, these stairwells pressurize in the event of a fire. This ensures
fresh air into the stairwell during an evacuation. Please remember that it is important that these
stairwell doors are never propped open.
These stairwells are designed for emergency purposes only and are not intended for inter-floor
traffic. These stairwells may be entered from floors 2 – 21. Stairwell doors are normally locked from
inside the stairwells for security purposes. During any emergency, the stairwell doors will
automatically unlock to provide for relocation of building occupants. Stairwell telephones are located
on the 5th, 10th, 15th and 20th floors. These telephones are designed to provide emergency
communications should you require assistance during an evacuation.
The building has two stairwells for occupants’ use. Ground floor exits are at the Northeast (Stairwell
#1) and Southwest (Stairwell #2) corners of the building. Stairwell #1 also provides access to the
roof. You should not evacuate to the roof UNLESS INSTRUCTED TO DO SO BY THE FIRE
DEPARTMENT.
Upon any alarm condition, the stairwells automatically pressurize. Air is blown into the stairwell to
minimize the chance of smoke entering the stairwell. Due to the pressurization, doors may be harder
to open. The stairwells are the lifeline of a high-rise building. In an emergency, occupants must use
them to evacuate their floor and the Fire Department will use them to get to the fire floor.
Elevators
There are five passenger elevators and one freight elevator grouped in one bank. Two additional elevators
provide service from the lobby to all levels of the parking structure at 1221 Ocean.
During a Fire:
All passenger elevators will be recalled to the Lobby. Elevators are not to be used in a fire
emergency. Smoke may enter the elevator shaft and elevators may stop and open onto the fire floor.
ELEVATORS ARE ONLY FOR YOUR DAILY CONVENIENCE. THE STAIRWELLS ARE FOR
EMERGENCY USE.
Elevator lobby doors will release automatically and close upon any alarm condition. In the event
smoke enters the elevator shaft, these doors will help prevent smoke from entering the corridors. The
corridors are your means of exiting to the stairwells.
In an Earthquake:
The elevators will stop momentarily, then move up or down to the next floor, opposite its
counterweight. It will open at that floor and remain there until the appropriate personnel inspect it and
reactivate it.
Elevators (continued)
In a Power Failure:
The elevators will stop where they are. Once the emergency generator is activated, each elevator will
be called down to the lobby area, one at a time. PLEASE DO NOT BE ALARMED. IT MAY TAKE
SEVERAL MINUTES BEFORE THE ELEVATORS ARE ACTUALLY CALLED DOWN TO THE
LOBBY.
Each elevator cab has emergency lights and an emergency phone that connects directly to the
Building Office.
Fire Extinguishers
ABC-type extinguishers are located in unlocked cabinets on each floor. These are for use on fires involving
wood, paper, plastics, grease, oil and electricity.
Fire Control Room
The fire control room is located in the building lobby and contains the building’s fire alarm panels and
emergency controls. From here, the building’s Fire Safety Director and the City of Santa Monica Fire
Department will coordinate the building’s emergency operations.
HVAC
The heating, ventilation and air-conditioning system will automatically shut down throughout the building in a
fire emergency to prevent the circulation of smoke throughout the building.
Suite Doors and Corridors
The doors that provide ingress to and egress from your suite are fire-rated for two (2) hours. They are
designed to prevent smoke and/or fire from entering your suite from the corridor. Consequently, it is
important that these doors remain CLOSED when not in use.
Glass Breakage
If a panel of glass breaks or is cracked, please advise the Building Office immediately. If the breakage
represents a danger to those in the area, such as in the case of an exterior opening, building staff will clean
the area and rope it off. If the glass cannot be replaced immediately, temporary measures, including the
boarding of the window, will be completed at the direction of building staff.
boarding of the window, will be completed at the direction of building staff.
Fire/Life/Safety
Extension Cords and Temporary Power Taps:
The Los Angeles City Department of Building and Safety has imposed strict enforcement of the Los Angeles
Municipal Code prohibiting the use of extension cords and “temporary power taps”. Specifically, the Code
prohibits the use of any unshielded or unprotected cords, and thus, no extension cords are allowed under
any circumstances. For example, use of a cord that does not add an additional plug receptacle beyond its
own cord, is a violation of the Code. Please make sure that you and your employees are complying with
these Code requirements and are not using any extension cords, including but not limited to the multiplex
strips and other “surge protection” units commonly used with computers and other sensitive equipment. If
you wish to check the legality of a device used for surge protection, locate the UL (Underwriters Laboratory)
sticker and look for the approved designation. If it says, “temporary power source” or “temporary tap” or
any other phrase incorporating the word “temporary" be advised that it does not comply with Code.
We realize that you may want to add some electrical receptacles in your space as a result of this Code
enforcement. If so, please contact the Building Office with plans for approval and also if you wish to receive
a quotation on installation.
Fire/Life/Safety (continued)
Fire Extinguishers:
Each tenant is responsible for the annual servicing of all fire extinguishers located within its
premises. While the Building utilizes a suggested vendor, outside vendors are permitted, as long as
they are approved by the Los Angeles City Fire Department.
Every fire extinguisher must be properly tagged. The tag will specify the name, number and
registration information regarding the testing company and the type of service and date service was
performed.
Storage of Combustibles:
Many tenants have storage rooms within their premises or at other locations within the Building. Division 57
of the Code is specific as to the arrangement of materials, height of materials, aisle requirements and fire
extinguishers. Specifically, please note:
“…A clearance of at least eighteen (18) inches shall be maintained between storage materials and
the ceiling.”
“...An unobstructed clearance of at least two (2) feet shall be maintained between stored materials.”
“...Portable fire extinguishers shall be provided, installed, and distributed in Storage
Areas in accordance with Division 140 of this Article…”
Storage of Items in Elevator Lobbies
No storage whatsoever is allowed in the elevator lobbies.
Fire/Life/Safety (continued)
Storage of Combustibles (continued):
Building staff has been instructed to notify the Building Office whenever items are left in the elevator lobbies
during business hours. The Building Office will make an effort to contact the appropriate tenant and request
immediate removal and/or disposal of all items. After-hours, the night janitorial staff will discard all items left
in the freight elevator lobbies. Should your office generate an unusual amount of rubbish during the day,
please store it in your suite, mark it “BASURA” and it will be removed by the night janitorial staff. There are
"BASURA" stickers available through the Building Office.
In the event the Building Office finds it necessary to arrange for removal of items from an elevator lobby and
generates overtime charges from various personnel; such charges will be apportioned to all tenants on that
particular floor.
Attached is a quick reference page for Fire Life Safety Prevention Tips. This sheet can be copied and
distributed to your office personnel.
Fire/Life/Safety (continued)
Fire Life Safety Prevention Tips
Smoking is not allowed within the building or office premises, including the parking facility.
Report any frayed or damaged electrical cords to your supervisor.
Do not run electrical cords under carpets or chair pads.
Do not overload electrical outlets.
Turn off or unplug appliances when not in use, especially coffee makers.
Do not let trash overflow in wastebaskets or collection areas.
Do not block stairwells or corridors.
Do not prop open stairwell, corridor or other fire doors. If these doors are propped open and there is
a fire, smoke can easily spread throughout the building.
Never store anything in the stairwells. There should be nothing in the stairwells that can burn or
restrict traffic flow. Remember that the stairwells are your means of exiting in an emergency.
Check lighting in corridors, office suites, exit signs. Report any malfunctioning lights to the Building
Office.
When you leave your office, keep doors closed. In the event of a fire, closed doors will limit the
spread of the fire and smoke.
Do not overcook food in the microwave. The food can smoke causing the alarms to activate.
Fire/Life/Safety (continued)
Fire Safety Director
Douglas Emmett has developed a comprehensive Emergency Plan that includes fire, explosion, bomb
threats, and medical emergencies and earthquake preparedness. The Emergency Response Plan for One
Hundred Wilshire has been reviewed and approved by the City of Santa Monica Fire Department.
Fire/Life/Safety training is performed once a year to familiarize you with the plan.
The following represents the major aspects of the One Hundred Wilshire Emergency Plan:
Instruct all high-rise building occupants on the procedures to be followed in the event of fire,
earthquake, or other emergencies, including evacuation procedures. Documentation of occupant
instruction shall be maintained.
Appoint Floor Wardens and Suite Wardens on each floor, with Alternates, who will assist in
emergency evacuation procedures.
Conduct fire drills on individual floors.
Maintain a list of disabled persons located within the Building who would require assistance from a
“Guardian Angel” during emergency evacuation.
Fire/Life/Safety (continued)
All Building Occupants
All building occupants should:
Have a list of Emergency Phone Numbers.
Be familiar with floor layout.
Know primary and secondary exits and termination points up and down.
Know best routes to Emergency Exits.
Know location, type and how to use fire alarms and fire extinguishers.
Know primary and secondary methods of communication.
Floor Wardens and Suite Wardens
For a single tenant floor, there should be appointed at least one Floor Warden. If there are multiple tenants
on a floor, one person in each firm should be appointed as a Suite Warden to oversee their space.
Fire/Life/Safety (continued)
Floor Wardens and Suite Wardens (continued)
The Responsibilities of the Floor Warden and Suite Warden are as follows:
Coordinate with the Fire Safety Director the training of all Alternates, Stairwell Monitors, and any
other team members designated.
Coordinate the evacuation drills for their particular floor in conjunction with the Fire Safety Director.
Oversee the safe and orderly evacuation of a particular floor in case of an actual emergency.
Be responsible to check that all persons have left a floor in an evacuation, using the "Final Search
Pattern" method taught in initial training and provide a "Status Report" to the Fire Safety Director.
Alternate Floor Wardens and Suite Wardens
The responsibilities of the Alternate Floor Wardens and Suite Wardens are as follows:
Understanding of the Floor Warden's/Suite Warden's responsibilities.
Assist the Floor Wardens/Suite Wardens during an evacuation to see that all persons have been
evacuated from their suite or floor.
Be ready to assume the Floor Warden's/Suite Warden's responsibilities in his or her absence or
injury.
Fire/Life/Safety (continued)
Stairwell Monitors
There will be two stairwell monitors on each floor. From a multi-tenant floor, these monitors may
come from any suite.
When alerted, take up assigned position at stairwell to assist in the evacuation of occupants.
Hold door open and remind entrants of the proper stairwell safety procedures and make sure the door
is completely closed upon leaving.
Stairwell Safety Instructions for Building Evacuees
Stay Calm.
Move quickly; do not run.
Remove high-heeled shoes if necessary.
Use handrails, moving to the right when emergency crews are encountered.
Allow room for others, but do not unnecessarily hold up travel.
Allow no smoking.
Dispel all faulty information, rumors, etc.
Assist those who are slower moving or disabled.
All injured evacuees to be treated at stairwell landings.
Evacuate the building and proceed to a Safe Refuge Area.
Tenant and Employee Training
There is a mandatory Fire/Life/Safety training program provided by Douglas Emmett. All Suite and Floor
Wardens are required to attend an annual training session in preparation for the annual fire drill. Topics
discussed are the Building's Fire Life Safety Systems; the emergency procedures to be followed in the event
of a fire; and the duties of a Floor/Suite Warden. The training meeting lasts about one hour. Title 19 of the
California Administrative Code requires that each suite appoint a representative (usually the office manager)
to receive the above noted annual training. Tenants' designated representative will be required to make the
necessary arrangements for training your employees and any new hires. You should further designate a
“Guardian Angel” for each of your employees with disabilities. These persons should be prepared to assist
in the event of a required evacuation. For more detailed information, please refer to the Building’s Floor
Response Team Manual.
Emergency Procedures: Flooding
If possible, remove all desktop items and close file drawers to limit damage.
Building management will turn off the water source and shut down electrical power as required.
Emergency Procedures: Homeland Secuirty Threats
Douglas Emmett recommends that each Tenant have an emergency action plan in place to help their
employees prepare for and react quickly to a regional emergency, including terrorist attacks. Click on the
links below to access a variety of resources that aid in preparing for a regional emergency.
California Office of Emergency Services
http://www.oes.ca.gov
Los Angeles Emergency Operations Organization
http://www.updatela.com
Department of Homeland Security
http://www.dhs.gov/dhspublic
Federal Emergency Management Association
http://fema.gov/
American Red Cross
http://www.redcross.org/
Center for Diseases Control and Prevention Emergency Preparedness and Response
http://www.bt.cdc.gov/
Local media outlets will provide important information during an emergency situation.
KNX 1070 AM
http://www.knx1070.com/
KFWB 980 AM
http://www.kfwb.com/
KFI 640 AM
http://www.kfi640.com
The Los Angeles Times
http://www.latimes.com/
CBS2 Channel 2: http://www.cbs2.com/
NBC4 Channel 4: http://www.nbc4.tv
KABC7 Channel 7: http://www.abc7.com
Emergency Procedures: Medical Emergency
In the event that an accident or illness of an employee or visitor takes place in your office area:
Call Emergency at 911.
Give Emergency Dispatcher the following information:
Your name
Building name and address
Floor number and location of emergency on floor
Any details of accident or illness
Do not move injured/ill person. Try to make them as comfortable as possible.
Whenever possible, have someone meet the emergency unit in the lobby.
Call the Building Management Office at 310-319-0100. Inform them you have called 911 and briefly
describe the nature of the emergency.
The emergency unit will be with you shortly and will administer necessary medical assistance.
Determine, if possible:
Name, address and age of injured/ill person
Nature of problem
Allergies and if currently on any medication
Local doctor
The Management, Engineering and Security staff will do all we can to make the person comfortable while
awaiting the arrival of the medical rescue team. Although we assume no liability for our assistance, we
strongly encourage Tenants and employees to become familiar with First Aid and how and when to contact
emergency services.
Emergency Procedures: Power Failure
The building has an emergency generator, which will provide emergency power for certain basic building
function in the event of power failure. The functions include:
Activating emergency lights on each floor throughout the building including all Exit signs.
Activating all stairwell lighting.
Activating the building’s emergency Fire, Life and Safety Systems as well as the building’s
communication systems.
Bringing all elevators down to the ground floor lobby. (Two elevators will remain operative for use by
security to assist handicapped persons or to take service crews and equipment into the building, as
needed.)
It is seldom necessary to evacuate the building during a power failure. Unless you are directed to do
so through the emergency communication system (or by your floor warden), please remain in your
offices.
Please…DO NOT CALL the Office of the Building unless you need to notify us of the location of a disabled
employee.
Emergency Procedures: Severe Weather
When severe weather conditions become apparent, the U.S. Weather Bureau describes conditions by two
(2) classifications, a Watch or a Warning. This applies to the reporting of severe thunderstorms, the
approach of weather conditions favoring the formation of tornadoes, a hurricane condition, a winter storm
condition, etc. A Watch becomes effective when atmospheric conditions are right to produce the particular
weather phenomenon. A Warning means that the weather condition has been spotted and prompt action
must be taken for safety.
Except in very rare circumstances, the decision to evacuate the building based on the above weather
reports will not be made by Building Management, but rather by each Tenant Company. However, in the
event these conditions do exist, the following guidelines should be kept in mind:
Move away from outside windows. If the windows in your offices are supplied with blinds, close the
blinds (this will provide protection from broken glass).
Do not panic.
If evacuated, lock all desk drawers and take all items of value with you.
If evacuated, use a route that is in the building interior and stay away from large expanses of glass
and windows.
Use the stairwells rather than the elevators.
If evacuated, do not return to your office until advised to do so.
Emergency Procedures: Toxic Hazards
If there is a toxic spill or exposure, immediately get to an area where you are not exposed and call 9-1-1.
Give building address, floor and phone number, and also what type of spill. Take action to contain the
hazard; close doors behind you, and always follow all safety procedures when working with toxic materials.
Introduction: Welcome
On behalf of Douglas Emmett, the entire staff would like to personally welcome you and your associates.
Douglas Emmett is honored to be associated with this prestigious project, and we are extraordinarily proud
of the fine management team assembled here led by your Property Manager, Mary Lowe.
This handbook serves as a convenient resource to answer frequently asked questions about your property’s
operations, rules and regulations, and to assist you in acclimating to your new home. It also contains
necessary forms that are frequently utilized.
Your happiness and satisfaction during your tenancy are of the utmost importance to us. To learn more
about Douglas Emmett I invite you to visit our website at www.douglasemmett.com.
Once again, welcome to 100 Wilshire Boulevard!
Introduction: About Douglas Emmett
Douglas Emmett, Inc. (NYSE: DEI) is a fully integrated, self-administered and self-managed real estate
investment trust (REIT), and one of the largest owners and operators of high-quality office and multifamily
properties located in targeted submarkets in California and Hawaii. The Company has a consistent and
focused strategy of identifying submarkets that are supply constrained, have high barriers to entry and
exhibit strong economic characteristics such as population and job growth and a diverse economic base.
Douglas Emmett focuses primarily on owning and acquiring a substantial share of top-tier office properties
within these submarkets, which are located near high-end executive housing and key lifestyle amenities.
The Company focuses primarily on owning and acquiring select multifamily properties in premier locations
within these same submarkets. Its extensive acquisition and operating expertise is directly linked to its
competitive advantage through superior acquisition sourcing, focused leasing programs, active asset and
property management and unsurpassed tenant service. Douglas Emmett is proud to serve entrepreneurial,
service-oriented tenants that comprise our client base, fostering positive tenant relations and ensuring a
comfortable workplace environment for a variety of tenants.
People make the difference, and Douglas Emmett is proud to have kept intact a core group of executives
and managers for many years; most have been with the company ten years or more. The stability within the
company proves invaluable to achieving our long-term goal of remaining an integral fixture in the Los
Angeles and Honolulu commercial and residential real estate markets.
The Company's office and multi-family portfolio is currently located in nine California submarkets, six of
which are located on Los Angeles' Westside - Brentwood, Century City, Santa Monica, Beverly Hills, the
Olympic Corridor and Westwood. Three submarkets are in the San Fernando Valley - Sherman
Oaks/Encino, Warner Center/Woodland Hills, and Burbank. The Company's Hawaii office portfolio is located
in the downtown central business district of Honolulu with multi-family properties in nearby suburban
communities.
Introduction: About 100 Wilshire Boulevard
Situated on a bluff overlooking a panoramic view of Los Angeles' most beautiful beaches, the landmark 100
Wilshire is a 21-story office building in downtown Santa Monica. Located on the corner of Ocean Avenue
and Wilshire Boulevard, 100 Wilshire and its companion 120 Wilshire are steps from Palisades Park and a
short walk to all the activities on the 3rd Street Promenade.
Introduction: Operating Instructions
Navigation
You move through The Electronic Tenant® Handbook just as you would a traditional internet site. After
clicking anywhere on the main page, there is a Table of Contents that provides links to various Chapters.
Upon entering a Chapter, links to specific information are provided in Sub-Sections. You may return to the
Table of Contents or Chapter Overview by clicking the appropriate link on every page.
Special Features
This Electronic Tenant® Handbook has special features, such as a Forms section that contains a number of
downloadable and printable administrative forms. In order to be able use these features, you must have
Adobe Acrobat Reader installed on your computer. This software is free and easy to use. To obtain the
software for free, click here.
Updates
The Electronic Tenant® Handbook is updated on a regular basis. Please be sure to continuously check back
for updates and new information. In order to keep you informed about your property’s operations, we have
included a monthly Building Calendar and Announcement Board. Here, you will find information regarding
scheduled maintenance and events taking place at your property. If you have trouble accessing the
Electronic Tenant® Handbook or need assistance, please e-mail or call the Property Management Office.
Policies and Procedures: Contractors
All tenant suite alterations, regardless of the scope of work, are subject to Building approval procedures and
Contractor rules and regulations. All changes must comply with the provisions of the Lease Agreement,
must be submitted in writing and must have the approval of the Landlord. Any work initiated without proper
authorization is subject to removal at the Tenant’s expense. This provision will be strictly enforced as both
Landlord and Tenant may incur substantial risk if all work does not meet applicable legal requirements.
Please check your Lease for any custom guidelines. Below is a summary of the Building standard
guidelines and procedures:
Alteration Scope:
All alterations and work to tenant’s premises must receive prior approval of the Building Office. These
would include:
Any alterations and additions, painting, erecting partitions, miscellaneous electrical work, nailing,
boring or any fastening into ceilings, walls, or floors.
Contractor Rules and Regulations:
All contractors must read and sign a copy of the Rules and Regulations governing construction (can
be obtained from the Building Office).
It is mandatory that only Building pre-approved Contractors are utilized. Please contact the Building
Office for a detailed list.
The in-house key system is proprietary; therefore the Engineering Department from the Building
Office must handle all keying situations.
The Architect/Space Planner is responsible for Plan Check and obtaining the Building permit. It must
include all Code requirements (i.e., ADA/DAD, Title 24, etc.) on the design documents. These
documents must be submitted to Douglas Emmett for review prior to construction. Please contact the
Building Office for specific information.
Miscellaneous:
Approval of the construction documents is for general area arrangements only and does not include
specific approvals for engineering, material types, construction, details, finishes, Code compliance,
etc.
It is important to note the insurance and indemnity requirements attached to the Contractor
Regulations and Guidelines. These requirements must be made a part of any agreement with the
general contractor.
Miscellaneous (continued)
Prior to commencement of work, a "kick-off" meeting must be scheduled at your convenience with the
Tenant Representative for construction, your Contractor and Architect, and Douglas Emmett
representatives. At this meeting, Douglas Emmett will go over the rules and regulations.
At the "kick-off" meeting, it is imperative that the Contractor bring the awarded subcontractors
employee list for Building access, insurance certificates for all contractors and subcontractors, copy of
building permit, mechanical/electrical permits (if available) and a copy of the executed construction
contract with the indemnity requirements.
Any questions on the Contractor Regulations and Guidelines will be addressed at the kick-off
meeting. Please note that work cannot commence until the kick-off meeting is completed and all
documents have been submitted to Douglas Emmett.
It is essential that the Contractor pay strict attention to Owner's guidelines on noise, dust control, and
painting for the protection of the client-occupied floors. It is also essential that the Contractor be
familiar with and comply with all access, freight elevator and loading dock procedures.
Contractors must supply as-built drawings and certified air balance reports. Please refer to the
Contractor Regulations and Guidelines for Tenant Improvement Work for specifics.
Miscellaneous (continued)
Upon completion of work, copies of all permits and final inspection documentation must be forwarded
to the Building Office. It is also essential that Tenants forward final cost notification to the Building
Office. This information is critical as property taxes are triggered by the Building permit process and
this information is required by our tax consultants.
All construction or repair personnel must register at the Office of the Building. A sign in sheet will be
provided for all Construction personnel. Construction personnel may not use the Passenger
elevators. All construction personnel should park in the building parking garage and pay the normal
daily rates.
A Certificate of Insurance is required for all contractors/subcontractors working in the building. All
certificates must be forwarded to the Building Office.
Policies and Procedures: General Rules and Regulations
Window Treatments
Tenant shall not place anything against or near glass partitions or doors or windows that may appear
unsightly from outside the premises. Tenant shall be held responsible for any damages to the glass coating
within the premises. Any items other than building standard blinds such as curtains, shades, screens or
hanging plants or other similar objects attached to or used in connection with any windowsill, which are
visible from the exterior of the Premises, are prohibited. It is suggested during the summer months that you
keep all blinds in a fully closed position only.
Common Areas
The sidewalks, entrances, halls, corridors, elevators and stairways of the Building shall not be obstructed or
used as a waiting or lounging place by Tenants, their agents, employees, invitees, licensees or visitors. The
outside areas immediately adjoining any leased premises shall be kept clear at all times by Tenant, and
Tenant shall not place or permit any obstructions, refuse, merchandise, or displays in such areas. The
corridors, passages, exits, entrances, elevators, and stairways are not to be open to the general public, but
are open, subject to reasonable regulations, to Tenant’s business invitees. Landlord shall in all cases retain
the right to control and attempt to prevent access thereto of all persons whose presence, in the judgment of
Landlord, would be prejudicial to the safety, character, reputation and interest of the building. Landlord shall
in all cases retain the right to persons with whom any tenant normally deals in the ordinary course of its
business, unless such persons are engaged in illegal or unlawful activities. Any Tenant, employee, and/or
invitees access to the roof “is strictly prohibited.”
Cleanliness
Tenant shall not exhibit carelessness or indifference to the good order and cleanliness of the Premises.
Security Devices
If Tenant desires telephonic, burglar or similar security services, they shall first obtain and comply with
Landlord’s instructions for installation. All auxiliary security systems will be monitored by a third-party
security monitoring company, and will be solely the Tenant’s responsibility and expense.
Energy Efficiency
Tenant shall not use any method of heating and air conditioning other than that supplied by Landlord.
Further, Tenant shall not waste electricity, water or air conditioning and agrees to cooperate fully with
Landlord to assure the most effective operation of the Building’s heating and air conditioning and to comply
with any governmental energy-saving rules, laws, or regulations of which Tenants have actual notice.
Tenant shall keep corridor doors closed.
Solicitation
Tenant shall not make any door-to-door solicitation of business to any other Tenants in the building.
Electronic Devices
Tenant shall not install any radio or television antenna, loudspeaker or other devices on the roof or exterior
walls of the building.
Trash Disposal
Tenant shall store all trash within the Premises or in other facilities provided by Landlord and in conjunction
with recycling procedures. Tenant shall not place in any trash receptacle any material that cannot be
disposed of in the ordinary and customary manner of trash and garbage disposal. Landlord shall make all
refuse disposals in accordance with scheduled contract.
Prohibited Uses
The Premises shall not be used for (a) the keeping any bicycles, motorcycles, or animals of any kind, or (b)
lodging, or for manufacturing of any kind; nor shall the Premises be used for any improper, immoral or
objectionable purposes. No cooking or heating of food is permitted on the Premises, excepting microwave
ovens and equipment for brewing coffee, tea, hot chocolate and similar beverages. Tenant shall not install,
maintain or operate on the Premises any vending machines without the prior written consent of Landlord.
Safety Procedures
Tenant shall comply with all safety, fire protection and evacuation procedures and regulations established
by Landlord or any governmental agency.
Building Management
An authorized individual will attend to tenant’s requirements only upon appropriate application to the Office
of the Building. Employees of Landlord shall not perform any work or do anything outside of their regular
duties unless under special instructions from Landlord, and no employees of Landlord will admit any person
(Tenant or otherwise) into any office without specific instructions from Landlord.
Observance of Rules
Tenant shall be responsible for the observance of all of the foregoing Rules by Tenant’s employees, agents,
clients, customers, invitees, and guests.
Pets
We do not permit any pets such as dogs, cats, birds, etc. (with exception of Seeing Eye dogs for the visually
impaired or for disabled persons), to enter the building for any reason.
Policies and Procedures: Good Neighbor Policy
100 Wilshire Boulevard realizes the importance of a good neighbor policy. We all benefit from good
neighbors and by being alert for unusual occurrences in our building. Please report to Building Management
or Security should any of the following be observed.
Any unusual circumstance; i.e. people loitering in the corridors or anywhere throughout the Building
or grounds; something apparently out of place, etc.
Trash or safety hazards in the corridors, lobby, restroom, garage, or any other public areas. Be alert
for obstruction of fire doors, or any obstruction that could result in an injury or fatality.
Deliver to Building Management or Security any item found that you believe might be lost. Please
note where you found the object and the time discovered so that we may attempt to locate the owner.
Burned out lights throughout the building or grounds must be replaced as soon as possible for your
safety and safety of others.
Please observe building security procedures if accessing the building after hours. If you notice
unauthorized persons in the Building after hours, please notify Security immediately.
Policies and Procedures: Moving Policy
Management will assume that our tenants are responsible for moving all supplies, furniture, fixtures and
other personal property into, within and out of the Building, unless notified otherwise. Management will work
with you to arrange for the appropriate time and entrance access for the move. To ensure a smooth move,
it is in our mutual best interests that the moving schedule be confirmed in writing. Move-ins and move-outs
shall take place after-hours and on weekends. Below is specific information to help you with your move:
Notification:
The Building Office must receive notification of the date of the move along with the specifics of time of
arrival of movers, etc. It is helpful that a tenant representative be designated to deal with the Building Office
staff on the coordination of the move.
Freight Elevator/Loading Dock Reservation:
Reservations for the freight elevator for the removal of fixtures and furniture can be made Monday through
Friday after 5:00 PM and any time on Saturday and Sunday. Prior arrangements MUST BE MADE AT
LEAST ONE WEEK IN ADVANCE for use of the loading dock and the freight elevator so the Building Office
may determine availability and reserve use.
Click here for Moving Policies for both 100 and 120 Wilshire
Certificate of Insurance:
The moving company must provide a Certificate of Insurance with appropriate coverage and provisions as
designated by the Building Office. Please click here to see the Insurance Section for specific requirement
information. This Certificate must be forwarded to the Building Office twenty-four (24) business hours in
advance of the time and date of the move. The moving company will not be permitted access unless an
approved Certificate is on file with the Building Office.
Check-in:
On the date of the move, the moving company must check-in at the Lobby Console. After clearance is
verified, the security officer will provide assistance with the utilization of the freight elevator. It is important
that a Tenant Representative be present to meet the moving company at the suite to provide access. Lobby
Attendants are not authorized to open suite doors unless prior arrangements have been made with the
Building Office. In the event of a move-out, on the date of the move, if all suite keys have been turned into
the Building Office, special authorization can be obtained to allow our staff to provide access to the suite for
a designated Tenant Representative. Please make these arrangements in advance.
Click here for Moving Policies for both 100 and 120 Wilshire
Protection of Building Interiors:
Notify your moving company that all deliveries must be made through the loading dock located in the rear of
the building. Please advise them that they must put masonite or ½” plywood on the elevator lobby carpets
and elevator cab so that the carpet does not get stretched. All dollies must be equipped with rubber
wheels. Any damage caused to the elevator or building during a move-out will be charged to the tenant.
We highly recommend that your moving company contact the Office of the Building to ensure that they are
familiar with all moving procedures at One Hundred Wilshire. No move-ins will be permitted to take place
through the building lobby. Please ensure that your moving company is aware of the policy prior to the date
of your move, as this procedure may impact their operations.
Car-Top Moves
Should you have any exceptionally large furniture that needs to be moved, it may need to be moved
on the roof of the freight elevator cab. It is extremely important that the movers verify that your
furniture will fit within the freight elevator prior to your move-in date.
A car-top move MUST BE SCHEDULED AT LEAST 5 DAYS PRIOR to the move, as two elevator
technicians are required and prior arrangements must be made with the elevator company. Contact
the Office of the Building to obtain current rates for car-top moves.
It will be the tenant’s responsibility if additional costs are incurred due to the movers not being aware
of insurance policies, not knowing that all moves must go through the loading dock or if the furniture
does not fit inside the elevator.
Click here for Moving Policies for both 100 and 120 Wilshire
Special Move Out Notes
Special Move Out Notes
Pre-Move-Out Inspection
Shortly after the Building Office is informed of the move-out, a representative of the office will contact you to
schedule a Pre-Move-Out Inspection of the Suite. During this inspection any damage to the premises will be
noted. At this time any alterations subject to removal will be discussed. If you wish to leave fixtures or
alterations, which were to be removed upon your departure, please address them with the management
representative at this time so that final approval can be obtained from Ownership.
Clean-up/Removal of Furniture, Fixtures, Trash, Etc.
Unless exceptions have been previously approved by the Building Office, all furniture, fixtures, equipment,
decorations, etc., must be removed from the premises so that it is left in a clean condition. Vendor-provided
equipment should also be removed from the premises (i.e., leased equipment – copy machines, water
coolers, coffee service, vending machines, etc.). If arrangements must be made for a vendor to remove
equipment after your departure, please forward appropriate notification and vendor Certificates of Insurance
to the Building Office prior to your move.
Click here for Moving Policies for both 100 and 120 Wilshire
Special Move Out Notes (continued)
Post-Move-Out Inspection
A post-move-out inspection will be conducted by the Building the first business day following the move-out.
It is advised that a Tenant Representative be present for the inspection. During this inspection, the suite will
be checked for cleanliness (complete removal of trash, supplies, furniture, etc.), damage, alterations, and
tenant improvement and fixture removal per the Lease.
Keys/Access Card Return
All keys should be turned into the Building Office on the last business day of your occupancy. If you wish to
retain keys for individuals involved with the move, please notify the Building Office. These keys will be
turned into the Lobby Console on the last day of your occupancy. Special validation accommodations can
be made to allow access from the parking garage for Tenant employees on the last day of occupancy and
the day of the move.
Click here for Moving Policies for both 100 and 120 Wilshire
Special Move Out Notes (continued)
Telephone Equipment Removal
All telephone equipment and cabling must be removed from the suite and telephone room by your
authorized phone vendor.
Security Deposit
All Security Deposits held by the Building Office will be forwarded to you in a timely manner at your new
address. In the event that repair and/or clean-up costs were billed against your deposit, a letter denoting
such debits will accompany your returned deposit. Please make sure you leave your forwarding address
with the Building Office.
Click here for Moving Policies for both 100 and 120 Wilshire
Policies and Procedures: Smoking
On January 1, 1995, smoking was prohibited in all enclosed work areas. It is the EMPLOYER’S
RESPONSIBILITY to enforce this new law. Therefore, it is your responsibility to inform your employees of
Assembly Bill AB13, as there is no smoking in your suite and there is no smoking in the following areas:
All elevator lobby waiting areas;
All public corridors;
All restrooms;
The main lobby on the first floor of the building;
All internal stairwells or stairwell balconies.
There shall be no exceptions to the non-smoking policy. Appropriate signs are placed in the elevator lobby
waiting areas on each floor. This non-smoking policy is now deemed to be a term and condition of your
Lease Agreement pursuant to paragraph 36 which authorizes the owner of the property to implement such
rules and regulations as the owner deems to be in the best interest of the safety, care, security, good order
and cleanliness of the building.
There is no smoking within 20 feet of any entrance, exit, bus stop or ATM.
On October 24, 2006, the Santa Monica City Council adopted an ordinance that expands the outdoor areas
in the city that are smoke-free. (SMMC §4.44.020(a).) The ordinance went into effect on Thanksgiving Day,
November 23, 2006. Click here to download a complete Memorandum on this ordinance.
Policies and Procedures: Tenant Improvement Work
All plans for tenant alterations must be submitted to the Office of the Building/Landlord for approval prior to
commencement of work, i.e. relocation of walls, electrical, plumbing, etc. This prior review and approval
ensures that the design harmony and structural integrity will be maintained throughout the entire Building
and ensures compliance with all governmental regulatory agency requirements.
Water - Related Work
All contractors or vendors coming into the building to work on anything "water-related", must be
accompanied by the building's Chief Engineer who will be present at the onset of the work, up until the
completion of such work. The cost of the Chief Engineer's time will be at the sole cost of the contractor or
vendor.
Examples of water-related work would include work on the fire sprinklers, the domestic water system, a
cooling tower drain down, Reg-4 water flow testing, miscellaneous plumbing and valve repairs, etc.
The Neighborhood: Retail Services
Ocean Café
Location: B-1 Level
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