Download_NIT - Rashtriya Chemicals and Fertilizers

Download_NIT - Rashtriya Chemicals and Fertilizers
TENDER DOCUMENT
(NON-TRANSFERABLE)
TENDER NO: PRESS/DCMB 20319
Procurement of 1.5 MVA Transformer for PAP Plant
THIS TENDER DOCUMENT CONTAINS:
Sr.
No.
1
2
3.
4
Documents
10
ANNEX – I
ANNEX-II
ANNEX-III
ANNEX-IV
A&B
ANNEX-V
ANNEX-VI
ANNEX-VII
ANNEX-VIII
Format –A
&B
11
12
13
ANNEX-A
ANNEX- B
ANNEX – C
5
6
7
8
9
Item details
Enquiry Covering letter
Technical Specifications (Separate Attachment)
Prequalification criteria for Supplier
Instruction to bidder
Pages
2
3-14
15
16-17
Price bid format and Bid Abstract Sheet
Notice Inviting Tender- General Terms & Conditions
Integrity Pact
Benefits to Micro and Small Enterprises
Modalities for e-reverse auction
18-20
21-31
32-37
38-39
40-44
Process Compliance Form and Price confirmation
Bank Guarantee format for SD/PBG along with Bank
Details
Solvency certificate Format
Vendor Data Updation form
45-46
Last date for tender submission
Tender Opening date & time
:
:
47-50
51
52-53
29.04.2015 up to 14.00 Hrs IST.
29.04.2015 at 15.00 Hrs IST.
M/S RASHTRIYA CHEMICALS & FERTILIZERS LTD.
PURCHASE DEPARTMENT, ADMINISTRATIVE BUILDING,
MAHUL ROAD, CHEMBUR, MUMBAI – 400 074, INDIA.
PHONE: +91 (22) 25522816
FAX : + 91 (22) 25522320
PHONE: +91 (22) 2552478
Page 1 of 53
RASHTRIYA CHEMICALS & FERTILIZERS LIMITED
(A Government of India Undertaking)
Administrative Building, Chembur, Mumbai 400 074
Phone: 2552 2816/2478 Fax: 2552 2320
E-mail: [email protected]/[email protected]
Enquiry
Enq.
No.
PRESS/DCMB
20319
Date
07/04/2015 Submission
Date
29/04/2015
You are requested to send your sealed quotation in TWO BID SYSTEM for the under-Mentioned article/ subject to
our standard terms and conditions, indicating price, time of delivery with detailed Specifications relevant drawings,
pamphlet and literature wherever applicable should reach us Before 14.00 HRS on or before the submission Date .
Sr.
No.
1
Item description
DESIGN, MANUFACTURING, SUPPLY , TESTING, INSTALLATION AND
COMMISSIONING OF 1.5 MVA , 11KV/ 415 V OIL FILLED TRANSFORMERS AS PER
ATTACHED SPECIFICATION
Quantity
Delivery
required
2 NOS
Within 4
Months
DETAILS TECHNICAL SPECIFICATIONS AS PER ATTACHED
ANNEXURE I
QUOTATIONS SHOULD BE TYPE WRITTEN AND ENVELOPE SHOULD BE MARKED
WITH ENQUIRY NUMBER AND DUE DATE. INCASE IF YOU ARE UNABLE TO QUOTE
, PLEASE SENT REGRET LETTER
ASST.GENERAL MANAGER (P)
Page 2 of 53
ANNEXURE-I
SCOPE:Design, manufacture, assembly, testing at works & delivery in well packed condition to
RCF stores, erection at site, testing & commissioning of oil type 2Nos POWER
TRANSFORMERS as per IS-2026.
1500KVA; 11/0.415KV;50HZ;ONAN; Delta / Star (Dynll) with %Z=6.25 to 6.75% and low
losses as per IEC/IS having off load tap changer with +-5% taps in step of 2.5%. With
required operational Fitting as per IS-2026 & detailed herein after.
1. Code & Standards to be followed
The design & operational requirements of all the equipment offered shall comply with all
the statutory regulations, Indian electricity rules, Indian electricity Acts, The factory acts,
Tariff advisory committee requirements, The latest standards and safe practice. Any
addition / modification shall be carried out without any grudge to comply with above
mentioned rules/regulations.
The transformer shall conform to the specifications as per IS-2026 up to latest revisions.
Some of the IS standards are listed below.
IS-2026
IS-2099
IS-335
IS-3639
IS-2705
Power transformer
Bushings
Transformer oil
Fitting & accessories for power transformer
Current transformers
2. Service conditions
a)
b)
c)
d)
e)
Average grade level of The site above MSL : Less than 1000me
Design ref. temperature
:50 c
Ambient temperature
:45c/15cmax/min
Max. Relative humidity
: 100%
Location
: Phosphoric Acid Plant.
3. Technical Details:
PRIMARY:Aa
Bb
Cc
Dd
Ee
Nominal voltage
:
maximum voltage :
Basic Insulation Level:
Fault level
:
Frequency
:
11Kv+/-10%
12.5Kv
75Kv Peak
500MVA
50Hz+-5%
Page 3 of 53
SECONDERY:Aa
Bb
Cc
Dd
Ee
Nominal VOLTAGE
Maximum voltage
BIL
Earthing
Fault level
:
:
:
:
415volts+/-10%
1.1kv
3Kv
Solidly earthed
31MVA
RATING OF TRANSFORMER:Aa
Rated Capacity
:
Bb
No Load voltage ratio
Cc
Vector group
:
Dd
Cooling
:
EE
Largest Motor Starting :
CONNECTIONS:-
1500KVA
:
11/0.415kv
Dyn11
ONAN
175HP (231Amps,St time -6secs)
Aa
Primary connections :
Bb
Secondary connections:
Terminal arrangement
1 no,3C X 240mm2,xlpe cable
3 phase,4 wire,bus duct arrangement.
MISCELLANEOUS:1
2
3
4
5
6
Separate neutral bushing shall be provided connecting to earth grid by
aluminum cable/stripe.
The transformer shall be provided with bi-directional wheel for rail gauge and
details shall be specified.
All alarms, indication, trip contacts shall be suitable for operating on 230 volts
+/- 5 % voltage and 5 Amps rating.
All hardware ie cadmium plated bolts ,washers etc required for any
connections etc shall be supplied with the transformer even if it is not specified
in the bid.
Bidder to visit RCF to take the measurements of the existing bus duct
so that secondary side terminal box can be properly designed.
Bidder to submit the dimensional drawing of the transformer. The
offered transformer should be suitable to be installed in the existing
foundation. Bidder may visit RCF for the same.
4. Service Performance
a) The transformer shall be oil immersed type designed for ONAN cooling.
b) The transformer shall be suitable for operating at the specified rated capacity
continuously without injurious heating on all the tapping with the voltage and
frequency variation under the ambient conditions without exceeding temperature
rise limits and any detrimental effect on any part.
Page 4 of 53
c) The transformer shall be capable of delivering rated current at a voltage equal to
110% of
rated voltage.
d) Transformer should deliver rated KVA under all the conditions of voltage or
frequency or both provided any increase in voltage is not accompanied by
decrease in frequency as per IS/IEC.
e) Transformer shall be designed for over fluxing withstand capability of 110%
continuous.
f) The transformer is designed to be overloaded as permitted in IS 6600.
g) Transformer shall be capable of allowing at least 3 consecutive starts of Induction
motor while delivering 85% of its rated power without any harmful effect on its
insulation. The starting current and period of largest motor to be started shall be
detailed in technical Details in given in technical Data Sheet.
h) Overload shall be allowed within the condition defined in the loading guide for
transformer IEC/IS
i) Transformers shall be designed and constructed to withstand without damage the
effect of short circuit as per specified standards. The short circuit level shall be as
mentioned in data sheet. The transformer shall be so designed as to be able to
operate in parallel satisfactorily with similar transformer.
j) The design of transformers shall be in accordance with in the latest IS/IEC
standards and best practices prevailing in the industry.
5. Construction
Core
1. The transformer shall be of core type and magnetic circuit shall be constructed
from high grade cold rolled non ageing grain oriented silicon steel laminations of
low hysteris loss and high permeability with double sided insulation.
2. The lamination shall be free from all burs and sharp projections. The limb and
yoke shall be circular structured carefully interlude and multiple stepwise
arranged.
3. The whole core shall be coated with resin as protection against corrosion. The
noise level, no load current and no load losses shall be reduced by means of
rigid core pressing construction.
4. The insulation of the structure for the core to bolts and core to clamp plates
shall be such as to withstand voltage of 2000 Volts for 1 minute.
5. All steel sections used for supporting the core shall be thoroughly shot and sand
blasted after cutting, drilling and welding.
6. The core shall be provided with lugs suitable for lifting the complete core and
coil assembly.
7. The tenderer shall furnish the exact type of core material ,its B/H curve,
designed flux density at normal tap
8. The temp. of core shall not exceed that permitted in the relevant IS/IEC
Winding
9. Transformer shall be 2 winding type. The coil shall be manufactured from the
electrolytic copper conductor.
Page 5 of 53
10. All insulating material shall be of proven design. the coil shall be so insulated
that the impulse and frequency ,voltage, stresses are minimum.
11. The high voltage & low voltage windings shall be completely impregnated and
cast under vacuum mold so that the spools are free of air bubbles.
12. The coil shall be cast in epoxy resin with fiber glass fillers to form a compact
tubular spools with high mechanical strength. The thickness of the spool shall be
such that max. stresses caused by max. short circuit shall be absorbed without
any injurious effect.
13. The high voltage & low voltage windings of 1 phase shall be separately cast as
one rigid tubular coil with no key between their coaxial arrangements that is no
crepe path can form even under dusty & corrosive ambient conditions.
14. The windings shall not absorb any moisture& shall be suitable for tropical climate
& 100% humidity.
15. INTERNAL EARTHING: All internal metal parts of the transformer with
exception of individual clamping, plates shall be earthed.
16. The transformer top shall be provided with detachable tank cover with bolted
flange gasket joint, lifting lugs shall be provided for removing cover. The surface
of the cover shall be suitably sloped so that it does not retain rain water or oil on
cover. Material used for gasket shall be corked neoprene gasket.
17. Gasket joint for the tank & the manhole cover ,bushing & other bolted
attachments shall be so designed that it shall not deteriorate with ageing due to
change in weather.
18. Cable box & disconnecting Chamber The Terminal will be brought to a cable
terminal box with disconnecting chamber for disconnecting and moving away a
transformer without unsealing the cable from the main tank, leaving the cable
box or chamber behind on the external support.
19. H.V. cable box shall be of plate steel construction, supporting weather proof
type.
20. H.V. cable box shall be complete with all accessories including pot heads, to
receive 3c x 240 sq mm.XLPE, 11 KV grade cable.
21. HT cable entries shall be from the enclosure bottom and suitable termination
arrangement for cable sizes, including any cable support arrangement inside the
enclosure shall be provided by the bidder.
22. L.V. Cable box shall be of steel plate construction, self supporting weatherproof
complete with all accessories to receive existing bus duct arrangement.
Bushing
23. All bushing shall confirm to requirement of the latest revisions of IS 2099 and IS
3347.
24. HV and LV porcelain bushing shall be detachable from outside of tank the
marked with the symbols corresponding to the connection diagram indicated in
the diagram plate in accordance with ISS
25. The bushing shall be so located as to provide the electrical clearances between
phase and phase to earth.
Page 6 of 53
26. Off Circuit Tap Changer: The Off Circuit Tap Changing gear shall be provided
by external 3 phase gang operated tap changing switches provided with handle
along with visual tap position indicator for the tapping. Provision shall be made
to padlock the handle in each tap position.The tap changer should be suitable
for changing the voltages +/- 5% with taps in steps of 2.5%
27. Each transformer shall be provided with off circuit tap changing equipment on
the HV winding with taps as specified in specification sheet to provide for
constant voltage on the secondary side with variation in the HV side .
28. The tap switch shall be mounted on one side and in an easily accessible position.
29. All contacts of the tap shall be held in the position under strong contact pressure
so as to avoid contact pitting during starting Heavy duty motors for longer
duration with starting current of motor.
30. Transformer shall be capable of operation continuously at its rated KVA on any
tap without any detrimental effect on any part.
Tank details.
31. The tank shall be preferably made of MS plate of adequate thickness capable of
withstanding stress ,properly welded and of rigid construction .It shall also be
able to withstand normal shock during transportation without any deformation
and shall be sufficiently strong to with stand partial vacuum against standard
atmospheric pressure.
32. The top of the tank, marshalling box and radiator header shall be of slopping
construction.
33. The details of the anchoring of the core and coil assembly shall be furnished.
34. Radiator provided for cooling shall have isolating valves at both ends, The
valves shall be butterfly type and leak proof .The radiator shall be constructed
out of minimum 1.2 mm thick pre stressed steel of welded construction.
35. Fitting and accessories.
36. The following fitting AND ACCESSORIES shall be provided in the transformer but
not limited to the same
37. Nameplate:-The terminal marking and rating plate shall be provided in line with
IS11171 up to the latest revisions.
38. Temperature indicators:-one set of winding temperature indicator (WTI) shall be
supplied. This set shall be fitted in marshalling box so as to be able to read at
standing height with auxiliary contact for alarm and trip wire in marshalling box
up to the terminal. One set of Oil temperature indicator (OTI) to be fitted in
marshalling box with alarm,trip contacts for connections.
39. Fitting such as conservator tank and associated pipes,Pressure relief device etc.
shall be designed to withstand partial vacuum against atm. Pressure.
40. Fitting such as rating plate ,silicagel breather, off circuit. tap changer, dial type
thermometer shall be mounted on the outside of the tank.
41. All valves shall be made of dull metal and flange type in construction.
42. Following fitting/accessories shall be provided but not limited to the same
 Oil sampling valves
 Drain valve with plug.
Page 7 of 53
 filter valve with plug
 Radiator shut off valve
 Bucholtz Relay shut off valve
 Winding Temp. Indicator complete with alarm /trip contacts.
 oil temp . Indicator complete with alarm /trip contacts
 Oil level indicator with min. level marking
 oil conservator complete with oil filling hole and cover
 Silica gel breather with oil seal and connecting pipe.
 Bucholtz Relay with air release valve with alarm /trip contacts
 Pressure relief device.
 Inspection cover
 marshalling box
 Lifting lugs/eye bolts
 jacking lugs
 magnetic oil level gauge with low oil level alarm contact.
 neutral bushing for earthing.
Losses.
43.
Bidder shall design the transformer as per the losses mentioned
below.
NO LOAD LOSS - 1.5 Kw +/ - 10%
LOAD LOSSES - 10 Kw +/- 10%
A. Price of the transformer will be quoted accordingly taking into
consideration of losses mentioned above.
B. However various losses under the full load condition at the rated
voltage and the frequency as per their design will be as mentioned
by the bidder.
C. Offers with Losses more than the specified value will not be
considered for technical evaluation.
D. After manufacture, during testing, if the transformer is found to
have losses more than the losses specified, then the transformer
will be rejected.
E. Losses mentioned by the party will be capitalized for price
evaluation purpose as per the formula specified in the tender.
F. During testing, losses should be the same as mentioned by the
bidder.If it is more,penalty clause as mentioned in the tender is
applicable.However it should not exceed the values and the range
mentioned above.
44.
The max. Efficiency shall be taken on 45% of load for design
purpose.
Marshalling Box.
45. A sheet steel weather proof marshalling box shall be provided for outdoor use
.The door provided shall be lockable type with glass front.
Page 8 of 53
46. These box shall cover all the auxiliary devices except those which must be
mounted on the transformer. All terminal blocks for RCFs cable connection shall
be located inside the box.
47. All control alarm, indications and relay provided with the transformer shall be
wired up to marshalling box. 25 % spare terminals shall be provided extra
.These terminal shall consist of CT wiring with polarity mark therein for connection to
the relays in the switchgear panel.
Painting
48. All steel surfaces of the equipment Shall be thoroughly cleaned by sand blasting or
chemical process to make smooth surface free of scaling, grease rust and any foreign
matter.
49. The internal surface in contact with insulating oil shall be painted with heat resistance,
oil insoluble insulating varnish.
50. All the external surfaces after cleaning shall be given the coat of high quality red oxide
or yellow chromate primer. followed by filler coats.
51. The transformer enclosures shall be finished with gray colour shade 631 as per IS 5
with two coats of epoxy base paints.
52. The colour shall withstand tropical heat rain etc.The paint shall not scale or crinkle or be
removed by abrasion due to normal handling
53. Little touch up paint shall be supplied with each transformer.
6. Tests






Routine tests- during manufacturing and on completion all the transformers shall be
subjected to the routine tests as per IS2026(LATEST VERSION)in addition to the
following
Impedance voltage shall be measured at extreme tap with normal tap
The performance figure on no load and load loss are max. guaranteed i.e. without
negative tolerance.
Heat run test should be conducted for both the transformers as per IS stds.
Party shall arrange for NABL approved third party inspection for losses measurement
during inspection at party’s site
The test so conducted shall be performed in the presence of RCF engineers. The bidder
shall give advance notice to RCF.
7. Guarantee
The guarantee shall cover following but not limited to the same
1. Correct and faultless calculation, design and manufacture.
2. High reliability under normal and continuous operation
3. High quality of material and services
4. All load data and rating under continuous operation
5. All data concerning short circuit capacity.
6. All insulation and their correct coordination
7. Compliance with specified norms and standards.
8. Within the specified period of guarantee, the supplier shall replace any faulty material,
equip. service without any additional cost or delay.
8.0 Installation:
Page 9 of 53
a. Installation & commissioning of the transformers is in bidder’s scope.
b. The installation & commissioning job involves removal of 2 No of old transformers and
installing the new transformers.
c. Crane with driver/operator for the installation purpose will be provided by RCF, for
movements inside RCF.
d. Required Truck/Trailer will be arranged by bidder.
e. All tools and tackles, wooden blocks,& Man power to be arranged by party for removal
of old transformer and installation of new transformers.
f. Any minor modification is required for bust duct and other connecting equipment will
be in bidder scope.
g. Civil jobs connected with foundation will be in RCF scope.
h. 2Nos of transformer will be installed one by one.
i. Final testing at site and oil filtration is in bidder scope.
9.0 Spares
Following spares to be supplied along with the transformer
1) Off load Tap changer
- 1No
2) HT side bushing
- 1 set
3) LT side bushing
- 1 set
4) Buch holtz relay
- 1 no
5) Silica gel breather
- 1 No
10.0
Buy Back of old transformer
a. The 2nos of old transformer (1.25 MVA 11KV / 415 V, Easun Make) will be
disposed off under buy back scheme.
b. Bidder will remove these transformer and they will take it out from RCF.
c. Suitable rates should be quoted for these transformer in the price bid.
11.0 E – reverse auction will be conducted on the basis of evaluated cost & losses will
be capitalized. As per the formula mention in the tender.
Evaluation of Losses.
1. The bidder shall state the transformer losses viz. iron (core) and copper loss. The iron
loss (No load loss) in KW at rated voltage and at rated frequency. Load losses (Copper
loss) in KW at rated full load capacity, at rated voltage and frequency shall be guaranteed
at 75 deg. C.
2. For the purpose of comparison of bids, the capitalized cost of iron loss (KW) and load
losses (KW) shall be added to the quoted price of transformer at the following rates.
Formula given below for reference.
• Capitalised value of iron loss per KW – Rs. 3, 80,689 /• Capitalised value of copper loss per KW – Rs. 79,135/3. Vendor shall clearly indicate the exact losses (Iron & copper) as per their design in their
offer.
4. Vendor should design the transformer with the lossess in the range as mention in Losses
clause no. 43
5. Formula for No load and load losses is as given below.
a. Capitalized cost of IRON LOSSES in Rs per KW =
( T * E +A) *
(1+r)n -1
Page 10 of 53
r.(1+r)n
b. Capitalized cost of COPPER LOSSES in Rs per KW =
(T * E * LLF. +A * TF)* (1+r)n -1
r.(1+r)n
i) T= No. of hours for which transformer will be in service for a year (350 days ie 8400 hrs.)
ii) E= Energy charges per KWH= Rs. 8.0 /kwh
iii) A= demand charges per KVA ( Rs.200 / kva ) or (Rs.235/ kW)
iv) r= rate of interest (12%)
v) n= Life of transformers in years ( 10 years)
vi) LLF.= Loss load factor (= 0.2 LF+ 0.8 LF²) (LF=40%)
vii) TF= (max. Demand in KVA/ rated KVA of transformer)2 =0.16
Penalty clause
1) Bidder should design the transformer, as per the losses mentioned in the tender. Bidder
should mention the losses in the offer and it will be capitalized as per the formula
mentioned above.
2) During testing, transformer losses should be the same as mentioned in the offer. If the
losses are more, difference in losses (excess value) will be penalized. i.e at the rate of Rs
3,80,689/KW for iron losses and Rs 79,135 /- for copper losses. i.e If copper losses are
more by 0.1KW, Rs 7913.5 will be deducted while making payment.
Note: The supplier should confirm the above losses of their offered transformer along
with price bid. However along with their technical bid supplier should give separate
declaration that, the losses of offered transformer is within the losses range
mentioned in the NIT.
Page 11 of 53
The bidder should submit completely filled technical details of the transformer as per
below mentioned format.
TECHNICAL DATA SCHEDULE :1.5 MVA, 11KV / 0.415 KV POWER TRANSFORMER
Bidder to fill up this Data sheet and submit along with Technical bid
ITEM
NO
DESCRIPTION
1
Transformer Rating
Manufacturer
Primary Voltage
Primary Current
Secondary Voltage
Secondary Current
% Impedance
Magnetising Current at rated voltage on nominal tap
UNITS
MVA
KV
A
KV
A
%
A
2 Losses
Guaranteed no load loss At nominal Volatge
Guaranteed load loss At nominal Volatge
KW
KW
3 Total Volume of Oil
Weight of core and winding
Total weight of complete transformer along with all accossaries
Weight of Transformer arranged for transport
Ltr.
Kg
Kg
Kg
4 Impedance voltage
Initial Tap
Primary Tap
Maximum Tap
%
%
%
5 Efficiency at 0.8pf
- at Full Load
- At 75% of load
- At 50% of load
Maximum Efficiency at Which % Load
%
%
%
%
Page 12 of 53
BIDDER
OFFER
6 Dimensions of transformer
overall Length
overall Width
overall Height
wheel to wheel distance
mm
mm
mm
mm
7 STANDARDS
In accordance with IEC 76 / IS 2026
8.a
Maximum temperature rise in top oil
C
8.b
Maximum Winding temperature rise measured by resistance
C
9 VOLTAGE RATIO No.
Load Voltage ratio:
Initial Tap
Primary Tap
Maximum Tap
10 WINDING CONNECTIONS AND VECTOR GROUP
Winding connections
HV
LV
Vector Group
11 INSULATION LEVELS
Impulse withstand voltage:
HV winding
LV winding
LV neutral
Power frequency test voltage:
HV winding
LV winding
LV neutral
KV peak
KV peak
KV peak
KV rms
KV rms
KV rms
12 SHORT CIRCUIT PERFORMANCE
Short –circuit withstand capabilities
MVA for 2 sec
13 REGULATION
Regulation at full load (75⁰C) and unity power factor
%
Page 13 of 53
Regulation at full load (75⁰C) and 0.85 power factor
14 BUSHINGS
HV Bushings
Total creepage distances to earth
Electrical clearance phase to phase
Electrical clearance to earth
Rated current
Rated Voltage
Impulse withstand voltage
LV Bushings
Total creepage distances to earth
Electrical clearance phase to phase
Electrical clearance to earth
Rated current
Rated Voltage
Impulse withstand voltage
%
mm
mm
mm
A
V
KV
mm
mm
mm
A
V
KV
15 Provision of NEUTRAL TERMINALS
Neutral Bushing
Yes/No
16 NOISE LEVEL in dB
dB (A)
17 Consent for Installation & Commissioing
Yes/No
Consent for required modification of bus duct etc. (if Required) for
installation of transformer
(Party may visit the site before bidding )
Yes/No
18 Neutral connection Details
Solidely Earth
19 Other
Submission of Pre Qualification documents
Consent for buy back of Old transformer
Facility avilaible for conducting Heat Run Test
Yes/No
Yes/No
Yes/No
Page 14 of 53
ANNEXURE II
PRE-QUALIFICATION CRITERIA
A.
Technical Pre-Qualification Criteria:
The following pre-qualification criteria shall be applicable to all the supplier applying for
the subject tender.
I.
Bidder Must be an Original equipment manufacturer (OEM) of transformers with
manufacturing facility in India. The offer of dealers are not acceptable, even
though if OEM forward the enquiry to their authorized dealer.
II. The Supplier should have manufactured and supplied the 11KV transformers of
1.5 MVA or above capacity to any reputed Industries during last five years (2010
to 2014). Supplier should submit the documentary evidence indicating the rating
of transformer (P.O copy along with performance report from the client along
with the client contact details)
III.
Copies of Type test certificates (Impulse test, Short circuit test) from CPRI or
ERDA to be submitted for transformer capacity 1.5 MVA or above.
IV. The supplier should be ISO certified company, Copy of ISO certificate to be
submitted.
V. The supplier should have facilities to conduct heat run test at their works.
B.
Commercial Pre-qualification Criteria:
Supplier shall submit the following additional documents for prequalification.
1.
Copy of NSIC or MSE Registration Certificate, If applicable
2.
Copy of Memorandum of Incorporation.
3.
Copy of Excise Registration Certificate
4.
Copy of State Sales Tax, VAT / CST & Service tax Registration
5.
Copy of valid ISO Certification.
6.
Audited Annual financial reports for last 3 years with average turnover of 3 years
not less than Rs. 9 Lakhs.
7.
Latest Bank Solvency certificate for a value not less than Rs. 12 lakhs (Not older
than six months).
8.
Details of Manufacturing facility for similar specification and size material with
quality assurance facility at your works.
9.
Any other relevant documents.
The vendor will be pre-qualified based on above criteria and offers of only those bidders
who satisfy these criteria shall be considered for further evaluation. If the required
documents are not submitted along with un priced technical bid then the offer
may be liable for rejection and RCF may not do further correspondence on this
subject.
Page 15 of 53
ANNEXURE – III
INSTRUCTIONS TO BIDDERS FOR SUBMISSION OF OFFER.
1. Bidders are requested to submit the offer in three different sealed envelopes as explained below.
a) Envelope No. 1: (This envelope should be sealed & super scribed as “EMD for
tender No: PRESS/DCMB 20319”):
Bidder has to submit Earnest Money Deposit (EMD) of Rs 25,000/- through
RTGS/NEFT mode . You shall submit details of RTGS/NEFT along with
copy of UTR .
The details of Bank Account for RTGS/NEFT is as follows,
Beneficiary Name : Rashtriya Chemicals & Fertilizers Limited
Name of Bank : State Bank Of India
Branch : Mahul Road, Chembur, Mumbai
Branch Code : 00564
IFSC Code : SBIN0000564
Current A/c No. : 32376445560
Government of India undertakings & Micro and Small Enterprises (MSE) shall submit
relevant certificate (Refer Annexure-VII) for claiming exemption of EMD. EMD in the
form of Demand Draft or any other form will not be accepted. Offers without EMD (or)
valid MSE certificate (Refer annexure-VII) are liable to be rejected.
b) 2nd envelope (This envelope should be sealed & super scribed as “Technocommercial bid for tender No: PRESS/DCMB 20319”):
This envelope should have supporting documents as per Prequalification
criteria mentioned in the annexure-II & full technical details as per RCF
requirement mentioned in the enquiry with clear listing of deviations . Also all
commercial terms and conditions along with the bid abstract sheet (AnnexureIV) to be duly filled and signed.
This envelope should also contain the photocopy of price bid with prices
blanked out. This should be strictly a photo copy not to be a duplicate print out.
c) 3rd Envelope : (This envelope should be sealed & super scribed as “Price bid for
tender No: PRESS/DCMB 20319”):
This envelope should have PRICE BID containing Prices of the offered item
along with your commercial terms and conditions. Kindly note that the commercial
terms and conditions in the Price Bid should be in line with the commercial terms
and conditions sheet/Bid abstract sheet submitted along with technical bid as
mentioned above. Incase of deviation RCF’s decision in this regard shall be final &
binding on the party.
All the above said three envelopes should be put in a big cover duly sealed
mentioning the Enquiry No. and the submission date on it. All the individual
envelopes should also have specific contents, Enquiry No. and submission date
on it along with the bidders name and contact details.
Page 16 of 53
2. The Bidder should clearly mention Excise duty, Sales tax, Service tax, Octroi, Insurance, Freight ,
Inspection charges and / or any other charges to be paid by RCF in percentage / lumpsum. All
these statutory should be mentioned separately as per the instruction given in the Bid abstract
sheet (Annexure-IV) as well as Price Bid. In case the incidence of any taxes, duties are not clearly
specified it will be presumed that no such tax/levy is applicable or payable by RCF.
3. All payments dues payable to supplier shall be released only after submission of bank guarantee
(Where ever applicable) and subsequent confirmation from the bank. RCF shall not be responsible
for the delay in making payment on account of any discrepancy in bank guarantee or late receipt of
confirmation.
4. All bank charges shall be to the Bidder/Supplier’s account.
5. Any variation in statutory levies/taxes within the contractual delivery period shall be to RCF’s
account & beyond contractual delivery period, upward variation shall be to Supplier’s account.
6. Bidder has to confirm that all General Terms & Conditions stipulated in Annexure- V to this NIT are
acceptable. Any deviation is to be given in separate page marked “Deviations”, with reference to
item of General terms & conditions in the Annexure-V
7. Offers without EMD and non acceptance of Security Deposit, Performance Bank Guarantee
clauses etc shall be liable for rejection.
8. Any conditional Discount given by Bidder such as Discount applicable for complete order value,
minimum order value on certain group of item, Discount for better Payment Terms, etc, shall not be
considered for evaluation.
9. Wherever the Bidder does not indicate any rate/% for any item/commercial term, but specifies it to
be extra, then the highest cost/amount/% quoted by any other Bidder shall be loaded OR RCF’s
decision in this regard shall be final & binding on the party.
10. Any Bank Guarantee from a Foreign Bank, should be countersigned by their Indian counter part or
by a Nationalized Bank in India.
11. Incase of supply origin from any of the foreign country of origin, the Price basis should be FOB .
Bidder may also offer CFR/CIP, Mumbai price. The Bidder has to indicate Country of Origin and
port of loading, Weight and Dimension of the offered material. The applicable taxes and duties will
be loaded as per RCF evaluation procedure.
12. Incase of supply of material from any of the foreign country of origin the 80% Payment will be
made through irrevocable Letter of Credit against submission of complete dispatch documents &
submission of performance Bank Guarantee and balance 20% will be released after successful
Installation and commissioning. All Bank Charges outside India shall be to the Supplier’s Account
including L/C Confirmation Charges, if any. Supplier should mention name and address of
Beneficiary Bank with Account Number , SWIFT CODE etc. L/C extension charge, if any, due to
Supplier’s fault will be borne by Supplier.
13. Please confirm in percentage if there is any Indian agency commission to be paid by RCF in Indian
Rupees in India as well as any service tax applicable on this. Also mention the Name, Address,
PAN and Bank Account of the Indian Agent to whom such commission if any is to be paid.
14. Delivery shall be by an Indian flag vessel only. Transshipment will be allowed only if there is no
Indian flag vessel from the country of origin.
15. RCF Ltd. reserves the right to accept or reject any/all bids without assigning any reason.
16. RCF Ltd. reserves the right to place order with one or more vendors.
17. RCF Ltd. reserves the right to split the quantum of work/purchase and/or combine
works/purchases at its sole discretion.
18. Incase If the terms and conditions mentioned in the General Terms and conditions are
contradicting with and Integrity Pact , then terms and conditions mentioned in the Integrity pact
shall prevail.
19. Micro and Small Enterprises shall be considered for benefit subject to terms and conditions detailed
in Annexure-VII
20. The procurement shall be carried out through submission and processing of tenders in
2 Bid System, followed by mandatory participation in e-Reverse Auction for the
finalization of contracts.
Page 17 of 53
ANNEXURE-IVA PRESS/DCMB 20319
Sr.No
1
2
3
4
Item Description
SUPPLY OF 1.5 MVA TRANSFORMER
WITH ALL ACCESSORIES INCLUDING
ROUTIN TEST AND RELEVANT TEST AS
MENTIONED IN ANNEXURE-I
SUPPLY OF SPARES AS PER
ANNEXURE-I Point No: 9.0
CONDUCTING HEAT RUN TEST FOR
TRANSFORMER.
REMOVAL OF OLD TRANSFORMER
,INSTALLATION AND COMMISSIONING
OF NEW TRANSFORMER
PRICE BID FORMAT
Quantity
Units
2
Number
1
SET
2
Number
2
Number
5
THIRD PARTY INSPECTION CHARGES
2
Number
6
CHARGES TOWARDS ARRANGING
OBTAINING ELECTRICAL INSPECTOR
APPROVAL FROM THE CENTRAL
ELECTRICITY AUTHORITY INCLUDING
PAYMENT OF FEES.
2
Number
7
BUY BACK OF OLD TRANSFORMER
2
Number
2
Rs/KW
2
Rs/KW
8
9
IRON LOSS CAPITALIZES VALUE OF
IRON LOSS PER KW -RUPEES 3,80,689
/-PER kw
COPPER LOSS CAPITALIZES VALUE OF
COPPER LOSS PER KW RS-79135 /-KW.
Basic Price
(in.
Rs./Unit.)
Total Basic Value
( In Rs)
All other taxes and duties, should be mentioned in the bid abstract sheet and the same will
be considered for evaluation.
Page 18 of 53
ANNEXURE-IVB PRESS/DCMB 20319
No.
1
RCF’S REQUIREMENT
COMMERCIAL
CLAUSES
EARNEST
DEPOPSIT
BID ABSTRACT SHEET
MONEY
Bidder has to submit Earnest Money Deposit (EMD) of Rs 25,000/through RTGS/NEFT mode . You shall submit details of RTGS/NEFT
along with copy of UTR .
The details of Bank Account for RTGS/NEFT is as follows,
Beneficiary Name : Rashtriya Chemicals & Fertilizers Limited
Name of Bank : State Bank Of India
Branch : Mahul Road, Chembur, Mumbai
Branch Code : 00564
IFSC Code : SBIN0000564
Current A/c No. : 32376445560
TO BE FILLED BY
THE BIDDER
Agreed/ Not Agreed
Government of India undertakings & Micro and Small
Enterprises (MSE) shall submit relevant certificate (Refer
Annexure-VII) for claiming exemption of EMD. EMD in the
form of Demand Draft or any other form will not be
accepted. Offers without EMD (or) valid MSE certificate
(Refer annexure-VII) are liable to be rejected.
FOR RCF CHEMBUR. ADDRESS WILL BE GIVEN AT THE TIME OF
PURCHASE ORDER
2
PRICE BASIS
3
PACKING
FORWARDING:
4
EXCISE DUTY
5
VAT TAX
% EXTRA / INCLUSIVE in basic price / NOT APPLICABLE. ALSO
CONFIRM THAT EXCISE INVOICE OF RS. SHOULD ACCOMPANY
THE SUPPLY
% OF VAT APPLICABLE EXTRA / INCLUSIVE in basic price
% OF CST APPLICABLE EXTRA / INCLUSIVE in basic price
TRANSPORTATION
% / RS. AS EXTRA / INCLUSIVE in basic price
INSURANCE
% EXTRA / INCLUSIVE in basic price
6
7
&
%. EXTRA / INCLUSIVE / NOT APPLICABLE. IF IT IS BORNE BY
BIDDER, PROOF OF OCTROI RECEIPT IS REQUIRED. (Incase
OCTROI is not applicable, the name of supply point shall be
mentioned)
AS PER ENQUIRY
OCTROI
9
QUANTITY OFFERED
10
PART QUANTITY ORDER
PERIOD FOR SUBMISSION OF DRAWING FROM THE DATE OF PO
11
DELIVERY TO RCF STORES FROM THE DATE OF DRAWING APPROVAL
13
/
NOT
% / RS. EXTRA / INCLUSIVE IN BASIC PRICE
8
12
AGREED
AGREED
PERIOD FOR INSTALLATION & COMMISSIONING FROM THE DATE OF SITE READINESS
OFFER SHOULD BE VALID UP TO 120 DAYS FROM THE LAST
VALIDITY OF OFFER
DATE OF SUBMISSION OF TENDER, (MENTION THE DATE UP TO
WHICH YOUR OFFER IS VALID)
AGREED / NOT
AGREED
NOT APPLICABLE
…………. WEEKS
………….. WEEKS
………….. WEEKS
……………….DAYS
(UPTO
)
LIQUIDATED DAMAGES FOR LATE DELIVERY FOR SUPPLY OF MATERIAL:
LATE DELIVERY CLAUSE IS APPLICABLE FOR THE DELAYED DELIVERY @ 0.5% PER
WEEK OF DELAY TO MAXIMUM 5 % OF PO VALUE.
AGREED / NOT
AGREED
LIQUIDATED DAMAGES FOR LATE DELIVERY FOR INSTALLATION AND COMMISSIONING
ETC.: LATE DELIVERY CLAUSE IS APPLICABLE FOR THE DELAYED DELIVERY @ 1 % PER
WEEK OF DELAY TO MAXIMUM 10 % OF PO VALUE
AGREED / NOT
AGREED
Page 19 of 53
DT.
14
GUARANTEE/ WARRANTY FOR A PERIOD OF 12 MONTHS FROM THE DATE OF
COMMISSIONING OR 18 MONTHS FROM THE DATE OF SUPPLY WHICHEVER IS EARLIER.
AGREED
AGREED
/
NOT
20
SECURITY DEPOSIT CUM PERFORMANCE GUARANTEE CLAUSE:
SUCCESSFUL BIDDER WILL HAVE TO SUBMIT THE SECURITY DEPOSIT CUM
PERFORMANCE GUARANTEE AS PER CLAUSE NO. 5.0.00 & 6.00 OF NIT WITHIN 15 DAYS
FROM RECEIPT OF PO IN THE FORM OF DEMAND DRAFT OR BANK GUARANTEE AS PER
RCF FORMAT FROM RCF APPROVED BANKER COVERING PERIOD 21 MONTHS FROM
DATE OF SUPPLY OR 15 MONTHS FROM DATE OF INSTALLATION WHICHEVER IS
EARLIER.
FIRM PRICE CLAUSE:
PRICE SHALL BE FIRM TILL THE EXECUTION OF THE CONTRACT. ANY STATUTORY
CHANGE WITHIN CONTRACT PERIOD WILL BE BORNE BY RCF.
(Price should be firm else offer will not be considered)
PAYMENT TERM FOR SUPPLY:
80% PAYMENT ALONG WITH 100% TAXES AND DUTIES WILL BE MADE WITH
IN 30 DAYS FROM THE RECEIPT SUBJECT TO ACCEPTANCE OF THE
MATERIAL & BALALNCE 20% WILL BE MADE AFTER SUCESSFUL
PAYMENT
INSTALLATION AND COMMISSIONING (IN CASE OF NON ACCEPTANCE OF
TERMS:
ABOVE PAYMENT TERM KINDLY MENTION YOUR PAYMENT TERM.
LOADING FOR THE PAYMENT @ 12 % PER ANNUM WILL BE MADE FOR
ADJUSTING TO 30 DAYS CREDIT.)
FOR INSTALLATION AND COMMISSIONING : 100% PAYMENT WILL BE MADE
WITHIN 30 DAYS AFTER SUCCESSFUL COMMISSIONING ONLY
YOU HAVE SUBMITTED & UNDERSTOOD ALL THE TECHNICAL DETAILS INVOLVING
SCOPE OF SUPPLY, INSTALLATION & COMMISSIONING AS PER ANNEXURE ENCLOSED
WITH THE ENQUIRY
PHOTO COPY OF PRICE BID but WITH PRICES BLANKEDOUT IS ATTACHED WITH THE
TECHNICAL BID.(Pl note that this is in addition to Bid Abstract and photo copy only and
not duplicate print out shall be submitted.)
INSTALLTION AND COMMISSIONING CHARGES TO BE QUOTED AS LUMP SUM AND
SEPARATE FROM MATERIAL CHARGES.
21
SERVICE TAX IN % IF APPLICABLE FOR INSTALLATION & COMMISSIONING PORTION
SEPARATE ORDER SHALL BE PLACED
VIZ. FOR SUPPLY – PUR CHASE ORDER AND FOR INSTALLATION & COMMISSIONING –
WORK ORDER
AGREED
AGGRED
/
NOT
22
FOR THE WORK ORDER INCOME TAX WILL BE DEDUCTED AT SOURCE AS PER
PREVAILING RATES.
AGREED
AGGRED
/
NOT
24
INSURANCE OF PERSONNEL CARRYING OUT INSTALLATION & COMMISSIONING SHALL
BE TO YOUR ACCOUNT.
Mandatory
25
Pl give your consent for payment through ECS duly filled & signed the enclosed format for
ECS payment.
15
16
17
18
19
23
26
27
28
Bank Account No.
If the payment not be made through ECS reason for the same.
Excise classification under which the material will be cleared by vendor ( In case of spares
classification of the main equipment declared by vendor
29
a). WHETHER THE PARTY IS REGISTERED UNDER MICRO/SMALL/MEDIUM ENTERPRISES
ACT 2006
(PLEASE FURNISH THE PROOF)
b) WHETHER THE PROPRITAR OF “MSME” ENTERPRISE IS FROM SC/ST CATEGORY
(PLEASE ATTACH CAST CERTIFICATE ISSUED BY COMPETANT AUTHORITY)
PARTICIPATION IN e REVERSE AUCTION AFTER PRICE BID OPENING. (NON ACCEPTANCE
SHALL RESULT IN REJECTION OF YOUR OFFER)
TERMS AND CONDITION OF INTEGRITY PACT AS PER NIT
30
31
AGREED/NOT
AGREED
AGREED
AGREED
/
NOT
AGREED
AGGRED
/
NOT
AGREED
AGGRED
/
NOT
YES / NO
Submitted/
Not submitted
RS.
UNIT
PER
%
Agreed / Not agreed
YES / NO
YES / NO
AGREED/NOT
AGREED
AGREED/NOT AGREED
NOTES: 1.Please give separate list for deviations, if any.
2. Please fill up this sheet and confirm all the above points.
Date :
(Signature and stamp of the Bidder)
Page 20 of 53
ANNEXURE – V
RASHTRIYA CHEMICALS & FERTILIZERS LTD.
(Government of India Undertaking)
NOTICE INVITING TENDER
GENERAL TERMS & CONDITIONS
1.0.0
Definition
The term ‘CONTRACT’ shall mean and include the
Notice Inviting Tender (NIT) the Instructions to
TENDERER, the Tender, Letter of Intent accepting
the tender in part of full, Special and General
Terms and Conditions, Directions, and comments
conveyed in writing, the Purchase Order or Work
Order, and its subsequent variations if any, r any
other authorized CONTRACT documents, and
those general and special conditions that may be
added subsequently or such other documents,
drawings, specifications as may be prescribed.
1.0.01 The terms ‘CONTRACTOR’, shall mean the
person(s), firm, company with whom, a
CONTRACT has been entered into and shall be
deemed to include their representatives, heir,
executors and administrators, successors and
permitted assignees of such person, person(s),
firm or company.
1.0.02
The terms ‘RCF” shall mean Rashtriya
Chemicals & Fertilizers Limited having its
Registered Office at ‘Priyadarshini’, Eastern
Express Highway, Sion, Mumbai 400 022 and shall
be deemed to include their successors and/or
assignees, and shall include the Administrative
and Executive Officers authorized to deal with all
matters relating to the CONTRACT.
1.0.03 The Term ‘TENDERER’ shall mean the
person(s), firm or company who offer(s) a tender
or quotation duly signed in response t the
invitation to tender issued by ‘RCF’ and shall be
deemed to include their representatives, heirs,
executors and administrators, successors and
permitted assignees to such person(s), firm or
company.
1.1.0
Instructions
Tender
for
submission
of
1.1.01 Every tender shall be made out in English,
Hindi or Marathi language. All other information
will also be supplied by the ‘TENDERER’ in English,
Hindi or Marathi language. Only one language will
be used in the tender. In case of conflict the
English version shall prevail. All amounts shall be
indicated by TENDERER both in works as well as
in figures. Whether there is difference between
prices quoted in figures, and words, corresponding
amount quoted in words shall prevail.
Tenders should be free from overwriting. All
corrections should be duly attested by the
tenderers. Tenders should be signed by tenderer
manually in long hand by person(s) who is/are
legally authorized to sign on behalf of the
person(s) or firm or company tendering and in
case of firm/company, tender should bear its seal
or stamp. The legal instrument of authority either
in original or a certified copy thereof empowering
the person(s) signing their tender, should
accompany the tender. No oral, telephonic or
telegraphic tenders or modifications in the tenders
shall be considered under any circumstances.
All tenderers are requested to submit their tenders
STRICTLY as per the instructions given below.
Tenders should either be submitted personally in
the tender box at the Office of Chief Material
Manager,
Purchase
Section,
Administrative
Building, Chembur, MUMBAI - 400 074, INDIA, or
sent by Registered Post to the same address so as
to reach well in advance of the closing date and
time.
The envelopes containing the tender should be
superscribed with The Tender No. and Date of
opening.
1.1.02 Submission of Tenders
Tenders are to be submitted in quadruplicate and
should be type written. Tenders are to be
submitted in triple sealed covers as follows:
i.
Technical part of tender
The first sealed envelope should contain all
copies of technical details of the tender. The
cover should be clearly marked “Technical part
of tender”.
ii.
EMD & Unpriced Commercial part of
Tender.
The second sealed envelope should contain
Earnest Money Deposit and Copies of Unpriced
commercial part of tender. The cover should be
clearly marked “Unpriced Commercial part of
Tender”.
iii.
Commercial Tender with Price.
The third sealed envelope should contain all
copies of the Commercial part of the tender with
Price details. The cover should be clearly
marked “Commercial part of tender with Prices”.
Page 21 of 53
1.1.03 All the three envelopes should be put
into an outer envelope duly sealed. All these four
envelopes should be properly super scribed with
our “Tender No. and Due Date and Brief
Description and the Name of the CONTRACTOR
for proper identification.
2.0.00 Clarifications
2.0.01 In case clarifications are required on
invitation to tender the TENDERER shall approach
RCF in writing well before the opening of the
technical part of the tender, and RCF will provide
the information required in writing. However,
failure to receive any addendum or clarification
shall not relieve the TENDERER of any of the
obligations stipulated in the invitation to tender.
2.0.02 The invitation to tender with annexure and
all attachments will be considered to have been
read, understood and accepted by the tenderers
unless otherwise specifically stated by them in
writing well before the scheduled opening of the
technical part of the tender.
2.0.03 The terms and conditions as embodied in
the CONTRACT shall be final and any other terms
mentioned in the supplier’s tender but not
included in the CONTRACT shall be deemed as
rejected by RCF.
3.0.00 Tender opening
3.0.01 Tenders will be opened in two stages
Part I – Technical & Unpriced Commercial part of
the tender.
Part II – Commercial part of the tender with
prices.
3.0.02 The Technical and Unpriced Commercial
part of tender (part-I) will be opened on the
prefixed date in the presence of TENDERERS (only
public tenders) and their representatives who
desire to attend the tender opening.
3.0.03 The Commercial part of tender with Prices
(part-II) shall be opened in public (only public
tenders) after the corresponding Technical and
Unpriced Commercial part of the tender are
scrutinized and possible clarifications obtained
from such tenderers as may be required so as to
bring the tenders at part technically.
3.0.04 Based on clarification, the TENDERER may
be asked to submit if required, revised sealed
commercial part of the tender with prices (PartII).
3.0.05 Tenderers will be given adequate notice
regarding date and venue of public opening.
4.0.0
EARNEST MONEY DEPOSIT
4.0.01 Earnest Money Deposit (amount
as mentioned in invitation to bid) should be
deposited in nearest branch of State Bank of
India, “A/c No.32376445560, M/s Rashtriya
Chemicals & Fertilizers Limited A/c at Mahul
Road Branch, Chembur, Mumbai, Branch
Code 0564 by RTGS / NEFT transfer only.
4.0.02
Any request to adjust Earnest Money
Deposit out of the tenderer’s running bills or
pending payments will not be considered and the
tender will be treated as without Earnest Money
Deposit.
4.0.03
Tenders without Earnest Money
Deposit or with the Earnest Money Deposit in a
manner other than in what is mentioned above
are liable to be rejected at the discretion or RCF.
4.0.04
Government of India Undertakings,
Small Scale Industries Registered under single
point registration with National Small Scale
Industries Corporation and RCF Ancillary Units are
exempted from the payment of Earnest Money
Deposit.
4.0.05
Forfeiture of Earnest Money
Deposit.
If for any reason whatsoever any TENDERER
withdraws his tender at any time prior to expiry of
the validity period or after issue of the Letter of
Intent, Purchase Order, fails or refuses to execute
the order or to furnish the security deposit for
faithful performance of the CONTRACT within the
stipulated time the amount of Earnest Money is
liable to be forfeited.
4.0.06
Refund of Earnest Money
Earnest Money Deposit will not carry any interest.
Earnest Money Deposited by the unsuccessful
tenderers will be refunded as soon as possible.
Earnest Money Deposit of successful TENDERER
will be refunded after the successful TENDERER
furnishes the security deposit.
5.0.00 SECURITY DEPOSIT.
The Security Deposit for proper & timely
fulfillment of the CONTRACT has to be paid by
every successful TENDERER. No exemption will be
made. The scale of security deposit to be
furnished is as under or as specified in the bid
abstract sheet of the tender:
Page 22 of 53
The amount of security deposit to be furnished is
10% of CONTRACT value.
The CONTRACTOR will have to give security
deposit as specified in the tender in the form of
either a Demand Draft in favour of Rashtriya
Chemicals & Fertilizers Limited payable at Mumbai,
or by means of a Bank Guarantee as per RCF’s
proforma (as Annexure-E) from any Nationalized/
Scheduled Bank included in the RCF’s approved
list of Banks for Bank Guarantees attached at
Annexure-F. The Security Deposit shall be
furnished to RCF, for a suitable period as
prescribed by RCF in the tender. The Bank
Guarantee should be forwarded by the
CONTRACTOR’s Banker directly to RCF with the
covering letter of the Bank. RCF reserves the
right to insist on Security Deposit in the form of
Demand Draft from any CONTRACTOR.
5.0.01 In case of foreign supply, the Bank
Guarantee submitted by the foreign bank should
be counter guaranteed/confirmed by State Bank of
India, Commercial Branch, Swastik Chamber, SionTrombay Road, Chembur, Mumbai 400 071, India.
The charges of the confirmation if any will be
borne by the CONTRACTOR.
5.0.02 In the event of any breach of any of the
terms and conditions of the CONTRACT or the
CONTRACTOR neglects, delays or fails to perform
the CONTRACT, RCF shall have the right to forfeit
the security deposit. The security deposit shall not
bear any interest.
6.0.00 PERFORMANCE GUARANTEE
The CONTRACTOR shall provide Bank Guarantee
for performance, in case of is specified in
invitation to bid, equivalent to value of Security
Deposit for a period of 5 years from the date of
PO.
Security Deposit can be converted into
Performance Guarantee at the discretion of RCF.
7.0.0
VALIDITY OF TENDERS.
All tenders should be kept valid for acceptance for
120 days from the tender closing date unless
otherwise specified in tender invitation. Tenders of
lesser validity period may not be considered. In
case of revised commercial tenders with prices
(Part-II) for validity period, the date will be
reckoned from the date on which revised
commercial tenders with prices were opened.
8.0.0
TENDER INFORMATION
Tenders should include inter alia the following
information.
8.0.01 Technical & Unpriced commercial
part of tenders (part-I)
I.
Technical Part.
a)- Invitation to tender No.
b)- Scope of Supply.
c)- Complete description of equipment/material supported by brochure, catalogue
and/or other descriptive standard
documents.
d)- Completed data sheets as per the
requirement of the tender.
e)- Lay out drawings of sketched with
(approximate) dimensions of equipment
and indications of limits of supply.
f)- Information on shipping weights and
volume with special attention to heavy and
over size package.
g)-Itemized list of spare parts of
i)- Erection and commissioning
ii)- Two years operation.
h)- Initial supply of spare parts will be
ordered on the successful TENDERER. For
further orders of spares the TENDERER
shall indicate the nearest sources of
supply from MUMBAI.
i)- List of Special Maintenance tools, material
fixtures and special erection tools and equipments.
j)- TENDERER shall state name of the
manufacturers proposed for every equipment
item, which is not of his own manufacture.
k)- List of similar equipments in operation
indicating there in whether visits to the plants can
be arranged.
l)- Third party inspection programmed and scope
of work.
m)- Nature of Maintenance assistance available or
offered by the TENDERER.
n)- Nature of Erection and commissioning
assistance offered by the TENDERER.
o)- The TENDERER should undertake to give shop
drawings of spare parts and main equipment to
enable RCF to undertake repair and maintenance
after installation at site.
p)- A certificate that the technical tender is in total
conformity with RCF’s specification and if not the
list of exclusions and/or deviations.
q)- Fabrication schedule and a brief statement of
activities and time estimate justifying the total
delivery.
II Unpriced Commercial part of tenders.
Page 23 of 53
a)- Invitation to tender No.
b)- Earnest Money Deposit, Draft No. and date,
Payee Branch of the Bank.
c)- Terms of payment.
d)- Guaranteed delivery period for each item
e)- Places of manufacture with the address.
f)- Statement that the liquidated damages or the
force majeure clause of RCF and standard terms
and conditions are agreeable.
g)- Statement showing that the security and
performance guarantee clauses, standard terms
and conditions are fully agreeable.
h)- Country of Origin.
7)- Sales Tax Registration No., Sales Tax
Clearance Certificate. If exempted from Sales Tax,
exemption certificate.
III Commercial part of tenders with prices (partII)
a)- Invitation to tender No.
b)- Tender abstract sheet,
c)- Price schedule as applicable. If required by
RCF price schedule should be given as per RCF
format.
d)- Item wise price list of recommended spare
parts.
e)- Tenderer’s after sales service charges is any.
f)- Certificate that prices are valid for 120 days
from the tender closing date for
placement of Purchase Order/work Order.
i)- Statement showing the date of expiry of
agreement with the Labour Union of the
CONTRACTOR.
g)- A certificate showing that the prices will be
firm and valid during the CONTRACT period and
not subject to any escalation whatsoever.
J)- Statement that shipping terms are defined by
INCOTERMS 2000.
9.0.00 Currency and Country of Origin.
9.0.01 Currency.
Tenderers shall submit the tenders either in the
currency of their country or the currency in which
they will be paid. However, in contracts for supply
and installation of equipment, the tenderers
should state the portion of the tender price
relating to the Erection/Installation in Indian
Rupees.
K)- Copies of commercial part of tenders with all
prices duly blanked out.
l)- Certificate showing that the offer is in total
conformity with the terms and conditions as
specified in the NIT. If not, list of all deviations
should be given with proper justification.
9.0.02 Country of Origin.
m)- Particulars relating to tenders as follows:
1)- Year of establishment.
2)- Name of Bankers.
The tenderers will have to furnish information
regarding the country of origin of the goods and
works in their tender documents.
3)- Certificate of CONTRACTOR’s financial status
from Contractor’s Bankers.
10.0.0
4)- Name of the parties for whom similar orders
have been executed earlier with their address and
dates of equipment supplies and certificate from
such companies/firms for the orders which have
been executed.
5)- Status of TENDERER from duly filled should be
enclosed. (Refer Annexure-III).
6)- Latest Income tax Clearance Certificate/PAN
No. (Xerox Copy) In case RCF wants to see the
original Income Tax clearance certificate, the
same should be produced at short notice.
Transmission of Tenders.
All tenders should either be submitted in Tender
Box in the office of Chief Materials Manager
(Purchase), Administrative Building, (Ground
Floor) Rashtriya Chemicals & Fertilizers Ltd.,
Chembur, Mumbai 400 074, INDIA or sent by
courier/ Registered post to the same address so as
to reach well in advance of the closing date and
time. In their own interest the tenderers are
advised to notify the Chief Materials Manager by
cable/telex, date and place of despatch of tenders,
TENDERS RECEIVED AFTER CLOSING DATE ARE
LIABLE TO BE REJECTED.
11.0.00 Accompaniments.
Page 24 of 53
All tenders must be complete in all respect &
should conform to all requirements set forth in the
enquiry, annexure and attachments. The contents
of the tender invitation, annexure and the
attachments will be considered to have been read,
understood and accepted by all the tenderers. Al
deviations from the specifications set forth in the
enquiry should be properly brought out in the
Technical Tender.
F.O.B/F.A.S. price and on reliable basis estimate of
the freight cost from the port of loading to
Mumbai Port should also be given.
12.0.0
The Indigenous Tenderers shall quote free
delivery at RCF Trombay site, and also give
separately
a
reliable
estimate
of
freight/transportation charges to site.
Compensation for submission of
tender.
Tenderers shall not be entitled to claim any costs,
charges, expensed or incidentals for or in
connection with the preparation and submission of
their tenders even though Rashtriya Chemicals &
Fertilizers may elect to withdraw the invitation to
tender or reject all tenders.
13.0.00 Pricing.
13.0.01 Tenderer’s quotations must conform in all
respects to the applicable specifications, drawings,
data sheets, terms and conditions of this invitation
to tenders. TENDERER must certify that his
quotation complies with all enquiry documents and
specifications. Exceptions, and deviations if any
should be specifically stated. In the event of the
TENDERER not giving any exceptions and
deviations in the tender then it will be construed
that the TENDERER has accepted RCF’s invitation
to the tender in full.
13.0.02 TENDERER may offer a supplementary or
alternative proposal (viz his standard design) but
in doing so he must state all deviations and/or
exceptions to the bas tender. Generally a tender
offering only the alternative solution is not
accepted.
13.0.03 Tenderers should quote unit and lump
sum prices. The price so quoted should be allinclusive and no claim for extras will be
entertained.
13.0.04 Tenderers should clearly indicate in
the tender whether they are availing Modvat
Credit or such other Credits or Duty Draw Backs.
In such cases the TENDERER should stat in the
tender that they have considered all such benefits
for quoting their price in the tender.
13.0.05 The Unit rate quoted in the tender
will form the basis of compensation, if the scope
of work is altered within mutually acceptable limit.
13.0.06
The tender shall be based on firm
Where there are special shipment terms for
ODC/heavy lifts covered by special freight
CONTRACT which will have to be unloaded by
ship’s own Derricks/Jumbo cranes destination
port, price shall be on C & F terms only.
13.0.07 Tenderers are required to state the name
of proposed manufacturers of every item of
equipment, which does not fall under their
manufacturing range at the time of submitting the
tender. All tenders shall be in the currency of the
country from which the equipment and services
are to be acquired. In case of:
i.
Tenders
submitted
jointly
by
Manufacture(s) located in India and
Foreign Manufacturer(s).
ii.
Tenders submitted by Manufacturer(s)
located in Indian and Foreign subsupplier(s) and
iii.
Tenderers submitted by Foreign
Manufacturer(s) with sub-supplier(s), located in
India.
The tender documents shall be arranged to show
separately the expenditure in Indian and NonIndian currency.
TENDERER shall quote all prices including
percentages of total price in figures as well as in
words. Where there is a difference between
these, the rates given in words shall prevail.
Erasures or overwriting of any kind in the tender
may render the tender to outright rejection.
Where necessary the original figures and words
should be scored out and corrected figures and
words written again. The TENDERER shall have
to attest the corrections.
14.0.00 Price adjustment/escalation
THE PRICE QUOTED SHOULD BE FIRM AND
SUBJECT OT NO ESCALATION WHATSOEVER
DURING THE ENTIRE CONTRACT PERIOD,
except for Statutory Levies namely Excise Duty,
Sales Tax and Octroi. Rate of Excise Duty, Sales
Tax and Octroi, applicable on the date of
submission of the tender should be clearly
mentioned in the tender. Payment shall be
Page 25 of 53
made at the rates applicable at the time of
supply against documentary evidence. However,
in case of delay in supply, if there is any increase
in statutory Levies RCF shall restrict the payment
of Statutory Levies as prevalent on the delivery
date, as mentioned in the Purchase Order or
Work Order and amendment(s) thereto.
TENDERER shall submit to RCF necessary
documentary evidence as may be required to
enable RCF to determine the rates of Statutory
Levies applicable on the contractual delivery
date.
15.0.00 Agency Commission
THE TENDERER should indicate the agency
commission included in their offer payable to
agents in India, if any. The agency commission
shall be payable in equivalent Indian Rupees
against separate invoice from Indian Agents
within 30 days after receipt and acceptance of
materials.
16.0.00 Tenderer’s Obligation.
i)- To conform to the fabrication schedule
provided by him so as to complete the work
within the delivery period quoted.
ii)- To notify RCF as and when inspections,
including pre-shipment inspection are due and
arrange rework, if any as a consequence of such
inspection.
iii)- Place goods along side vessel of dock in FAS
and on board in case C&F, FOB tenders and
deliver material free at our Trombay site in case
of Indian tenderers.
iv)- Provide RCF with clean on board Bill of
Lading or clear R.R.
v)- Make good any damage or loss or both, until
goods are delivered alongside in FAS and on
board in C&F and FOB contracts and in respect
of Indian Contracts, until goods are delivered or
until goods are delivered to carriers in case of
ex-factory delivery or until goods are delivered to
RCF site in case of free delivery to RCF.
vi)- Before submitting the tenders, the tenderers
should satisfy themselves of all existing
conditions, limitations and official regulation at
the site of the work and enroute and the lows
governing the CONTRACT. No claim whatsoever
shall be entertained on the grounds of ignorance
of site conditions and/or conditions prevailing in
the surrounding areas.
17.0.0
Codes or standards equal or of higher quality than
the codes or standards stipulated in the Invitation
to Tender will be acceptable.
Where a brand name with the phrase “or equal”
have been specified in the Invitation to tender.
TENDERER may quote for alternative articles or
materials, which have similar characteristics and
provide equal performance and quality to that
specified.
Metric system has been adopted in the
preparation of all design, engineering, and
drawing including piping and tubing schedules.
The tenderers also shall follow the metric system.
18.0.00 Right of Acceptance & Rejection of
Tender.
RCF reserves the right to accept at their sole and
unfettered discretion any tender for whole or part
quantities or to reject any or all tenders without
assigning any reason thereof. No claim for
compensation etc., whatsoever will be entertained
by RCF from unsuccessful tenderers.
18.0.01 Past Performance of the Contractors
The Contractors whose past performance have
been found not satisfactory, in the opinion of
RCF, then, RCF reserves the right to refuse the
tender documents, or reject the tender while
opening or evaluating the tenders. The decision
of RCF regarding performance evaluation shall be
final.
19.0.0 Splitting of Tender.
RCF reserves the right to split the tender in parts
and to award the contract in full or in parts.
20.0.00 Right of cancellation of CONTRACT.
20.1.00 RCF reserves the right to cancel this
CONTRACT or any part thereof and shall be
entitled to rescind the CONTRACT wholly or in part
forthwith by a written notice to the CONTRACTOR
if:
20.1.01 The CONTRACTOR does not adhere to
any terms and conditions of the CONTRACT
including General & Special, Terms & Conditions.
20.1.02The CONTRACTOR fails to execute
the job in time.
Standard & Measurements.
Page 26 of 53
20.1.03 The quality of the supply/part supply
received is poor or not in conformity with the
requirement.
invitation reference number appearing on the
front page. Correspondence should be addressed
in duplicate to:
20.1.04 The CONTRACTOR attempts for any
corrupt practices.
GENERAL MANAGER (Commercial), Rashtriya
Chemicals & Fertilizers Limited, Administrative
Building, (Ground Floor), Chembur, MUMBAI 400
074, INDIA. Tel: +91-22-25522261.
20.1.05The CONTRACTOR becomes bankrupt or
goes into liquidation.
20.1.06The CONTRACTOR makes a general
assignment for the benefit of creditors.
20.1.07 A receiver is appointed for any of
the property owned by the contractor.
20.2.00 Upon receipt of said cancellation notice;
the CONTRACTOR shall discontinue all work on
the CONTRACT and matters concerned with it.
20.2.01 RCF in that event will be entitled to
get the job executed from any sources and
recover
the
excess
payment
over
the
CONTRACTOR’S agreed price, if any, from the
CONTRACTOR.
20.3.00 RCF also reserves the right to cancel the
CONTRACT due to Force Measure conditions and
the CONTRACTOR will have no claim of
compensation whatsoever.
21.0.00 Termination of CONTRACT for
Convenience.
Fax No. +91(22) 25522320/25522233
23.0.00 Comparative Analysis of Tenders
23.0.01 All tenderers, in whatever currencies
they are will be converted into Indian Rupees for
the purpose of comparison. The rate of exchange
used for such valuation will be those published by
the Reserve Bank of India and ruling on the date
of opening of the price tender, unless there is
abnormal change in the value of currencies before
the award of CONTRACT. In such event the
exchange rate ruling at the time of decision to
notify the award of CONTRACT to the successful
TENDERER will be used.
23.0.02
Comparison will be made between
Indian offers (competitive) and Foreign offers on
the basis of the landed price. RCF may however,
give a margin of price preference to Manufacturers
located in India at its sole discretion.
21.0.01 RCF may by written notice sent to the
CONTRACTOR, terminate the CONTRACT, in whole
or in part, at any time for their convenience. The
Notice of termination shall specify that termination
if for RCF’s convenience, the extent to which
performance of work under the CONTRACT is
terminated and date upon which such termination
becomes effective.
23.0.03
To determine the best evaluated
TENDERER, factors other than the price will also
be taken into consideration. The following points
will enter into evaluation.
21.0.02 The work that is complete, at the time of
receipt of notice of termination shall be taken over
by RCF at the CONTRACT terms and prices.
ii)- Guaranteed deliver period as stipulated in the
invitation to tender.
i)- Tenders quoting firm price will be given
preference over the tender’s prices subject to
escalation.
For the balance work RCF may opt:
iii)- Technical Quality (efficiency, reliability and
suitability)
a)- to have any portion completed at the
CONTRACT terms and conditions.
b)- to cancel the reminder and pay the
CONTRACTOR an agreed amount for material
brought to site for execution of work
iv)- Terms of payment – an Interest rate of 12 %]
per annum or such other rate as decided by RCF
from time to time will be used to compute the
evaluation of prices in case of advance or
progressive payments.
22.0.00 Correspondence.
v)- Tenderers’ experience in manufacturing similar
equipment for similar duties and whether such
equipments are in service and operating
successfully at designed conditions.
All correspondence in respect of this invitation to
tender should be made in English quoting tender
Page 27 of 53
vi)- Maintainability and availability of maintenance
assistance/support if India.
vii)- Cost and availability of spare parts.
viii)-Cost of vendor’s assistance in Erection and
commissioning.
ix)- Cost of expediting and inspection.
x)- Tenderers’ guarantee (nature of warranty and
warranty period).
xi)- Compliance with tender terms, specifications,
drawings and data sheets.
xii)- Willingness to give shop drawings of spare
parts and main equipments.
xiii)- Tenders from Indian Public Sector Units.
24.0.00 Terms of payment.
24.0.01 Foreign Suppliers
The material will be paid for the currency of the
country of origin. Incase the CONTRACT stipulates
erection at the Indian site the charges for erection
will be paid only in Indian currency. Therefore, the
TENDERER should clearly mention this amount in
the tender.
100% payment shall be made through irrevocable
letter of credit against submission of shipping
documents and performance bond to cover defect
liability period. The TENDERER shall have to
furnish the name of their bankers for opening the
letter of credit by RCF.
24.0.02
Indigenous suppliers.
RCF’s normal payment term is payment within 30
days after receipt and acceptance of material at
site, provided bank guarantee for performance if
stipulated with the CONTRACT is submitted
24.0.03 RCF may with hold payment to such
extend as may be necessary to protect itself from
loss on account of:
i)- Defective work not remedied.
ii)-Failure of the CONTRACTOR to make
payment properly or for materials or for labour.
iii)-Reasonable doubts that the CONTRACT cannot
be completed with the balance CONTRACT.
iv)-Damage to another CONTRACTOR or to RCF
property and probable filing of claims.
v)- For other reasons mentioned else where in
NIT.
25.0.00 Advance payment.
In case of large contracts if the CONTRACTOR
essentially needs any advance payment then this
should be clearly indicated in the Unpriced
commercial part of the tender documents. If
approved by RCF, such advance payment will be
released only on furnishing of suitable bank
guarantee as per proforma enclosed (Annexure-7)
for an amount equivalent to 110% of the advance
payment. AN INTEREST RATE OF 12 % OR SUCH
OTHER RATE AS MAY BE DECIDED BY RCF FROM
TIME TO TIME WILL BE USED AT THE TIME OF
EVALUATION TENDER.
26.0.00 Period for the completion of the
CONTRACT.
Time is the essence of the CONTRACT. The
CONTRACT should be completed as per the time
schedule given in the CONTRACT. The time
schedule includes but not limited to time for
submission of drawings for approval, incorporation
of comments if any, final approval of drawing by
RCF. However, if the approval of the drawing is
delayed beyond 10 days from the date of receipt
of RCF Office, corresponding extension in time
shall be allowed provided CONTRACTOR gives a
notice in writing that the approval in drawing is
delayed and requests for extension of delivery
period correspondingly. The CONTRACTOR shall
furnish detailed PERT Chart indicating various
events and activities, in his tender. CONTRACTOR
shall submit to RCF their time schedule in respect
of documentation, manufacture and supply of
equipment, clearly indicating all main or key
events
such
as
material
procurement,
manufacturing activities, testing, documentation,
delivery, transportation, erection, etc.
RCF representative shall have the right to inspect
the manufacturing activities at the CONTRACTOR’s
premises with a view to evaluate the actual
progress of work on the basis of CONTRACTOR’s
time schedule given to RCF. RCF reserves the
right to appoint third party inspection agency in
addition to RCF’s own inspection. All third party’s
inspection charge will be pad by RCF, unless
otherwise specifically stated in the Purchase Order
or Work Order.
Notwithstanding the above, in case of the
progress in execution of the CONTRACT at various
stages is not as per the time schedule or is not
satisfactory in the opinion of the RCF which shall
be conclusive or if the CONTRACTOR neglects to
execute the CONTRACT with due diligence and
expedition or shall contravene the provision of the
Page 28 of 53
CONTRACT. RCF may give notice of the same in
writing to the CONTRACTOR calling upon him to
make good the failure, neglect or contravention.
Should the CONTRACTOR fail to comply with such
notice within the period considered reasonable by
RCF and specified in such notice RCF shall have
the option and be at liberty to take the
CONTRACT, wholly or in part, out of the
CONTRACTOR and make alternative arrangements
to obtain the requirements and completion of the
CONTRACT at the CONTRACTOR’s risk and cost
and recover from the CONTRACTOR all extra cost
incurred and agreed liquidated damages by the
RCF on this account. In such an event RCF shall
not be responsible for any loss that the
CONTRACTOR may incur and CONTRACTOR shall
not be entitled to any gain. RCF in addition shall
have the right to forfeit Security/Performance
Deposit in full or part.
26.0.01 PRICE REDUCTION
DELIVERY
FOR
LATE
In the event that the CONTRACTOR fails to
meet the time schedule agreed for submission of
documents and/or supply of equipments or
materials the CONTRACTOR agree for price
reduction. The agreed price reduction will be
calculated on the total CONTRACT price including
subsequent modifications if any, and price
escalation, if contractual but exclusive of spare
parts.
i. In case of delay in supply of documents total
price shall be reduced at the rate of 0.1% for
complete week of delay subject to a maximum of
0.5% per document group.
ii. In
case
of
delay
in
delivery
of
equipment/material including shipping documents
price shall be reduced at the rate of 0.5% for
complete week of delay subject to maximum of
5% of CONTRACT value.
One week’s grace period will be granted in the
calculation of the delay. Date of delivery is the
date of clean on board Bill of Lading or date of
clear R/R and in case of direct delivery to our
Stores the date of receipt at Stores.
Notwithstanding the above in the event of
protracted delay in delivery, RCF shall reserve the
right either to cancel the CONTRACT wholly or
partially and make alternative arrangement at the
risk and cost of the CONTRACTOR with a notice of
seven days to the CONTRACTOR.
27.0.00 Inspection and Testing.
RCF shall have the option to appoint an Inspection
Agency for stage and final inspection of the
equipment/material
ordered
under
the
CONTRACT. All testing and trails including those
carried out for material, whether or not
manufactured by CONTRACTOR, shall be
witnessed by our Inspector.
All the test
certificates in original as required shall be
furnished by the CONTRACTOR. Along with the
supply of the equipment/material.
The
CONTRACTOR shall
arrange where ever necessary and applicable,
inspection as per statutory provisions such as
Indian Boiler Regulation, Indian Electricity Act,
Indian Explosive Act, etc. The CONTRACTOR shall
be responsible for arranging the visit of the Boiler
Inspector Electrical Inspector, Explosive Inspector,
or any such statutory authority for obtaining
necessary clearance before the supply of
equipment/material.
The equipment shall be despatched only after the
inspection and acceptance certificate issued by the
Inspector in writing, unless otherwise provided for
the CONTRACTOR. Copies of the inspection and
acceptance certificates shall be sent to RCF along
with the advance copies of the invoice.
28.0.00 SUB CONTRACT.
Written consent of RCF should be obtained before
the work is sub contracted, in case the
CONTRACTOR
intends
to
employ
SUB
CONTRACTOR(s). Sub contracting shall not imply
any limitation of CONTRACTOR’s liability to fulfill
the CONTRACT. Should the SUB CONTRACTOR, in
the opinion of RCF, appear to be unfit to carry out
his part of the CONTRACT or the progress of the
SUB CONTRACTOR’s work in such that the
planned time of completion within the terms of the
order is jeopardized, RCF shall have the right to
instruct the CONTRACTOR in writing to terminate
the SUB CONTRACT without notice or a short
notice. This shall not give raise to any claim from
SU B CONTRACTOR or relieve the CONTRACTOR
from any of his contractual obligations and
responsibilities.
29.0.0
Disputes and Arbitration
In the even of any question, dispute or difference
arising under the CONTRACT, the same shall be
referred to the sole arbitration of a person
appointed to the Arbitrator by CMD, RCF. There
will be no objection that the Arbitrator is in service
of RCF that he had to deal with the matters to
which the CONTRACT relates or that in the course
of his duties as an employee of RCF he had
expressed views on all or any of the matters in
dispute or difference. The Arbitrator shall give a
reasoned or speaking award. The award of the
Arbitrator shall be final and binding on the parties
to the CONTRACT. In the event of the Arbitrator
Page 29 of 53
dying, neglecting or refusing to act or resigning or
being unable to act for any reason, it shall be
lawful for the CMD. RCF to appoint another
Arbitrator in place of outgoing Arbitrator in the
manner aforesaid. The venue of arbitration shall
be Mumbai.
30.0.0 Transit Risk Insurance.
All consignments under the CONTRACT, which are
despatched to RCF, will be covered for Transit
Insurance under RCF’s Open General Insurance
Policy with the underwriters RELIANCE GENERAL
INSURANCE CO. LTD., 3RD FLOOR, PALAI PLAZA,
OPP.PRITAM HOTEL, DADAR T.T., MUMBAI400014, TEL: +91 22 32481021 FAX:+91 22
24103779, CONTACT PERSON MR. GAURAV
SHARMA / MR. SWAPNIL BANIA,
SENIOR MANAGER. Email:
[email protected],swapnil.baniya
@relianceada.com) or such other Insurance
Company as may be prescribed by RCF from time
to time.
Advance intimation of dispatch of consignment(s)
shall be given by the CONTRACTOR to our
underwriters indicating there in the manner of
dispatch, nature of packing, weight and such other
details as required for insurance coverage. The
CONTRACTOR should ensure that the above
information is forwarded under Registered
Acknowledgement
Due
Letter,
and
acknowledgement received is kept in their record.
The contractors shall also ensure that supply of
material is adhered to as per CONTRACT and
packings are as per specifications laid out under
Marine Insurance Guidelines.
CONTRACTOR shall assist RCF, Insurance Co.,
Surveyors, and any other coordinating agency
appointed by RCF for early settlement of claim(s)
if any.
CONSIGNMENTS DESPATCHED ON “CIF” OR
“FREE DELIVERY TO RCF” BASIS SHALL NOT BE
INSURED AGAINST RCF’S OPEN GENERAL
INSURANCE POLICY.
30.0.01 Indigenous Suppliers.
The consignment shall be insured for cost plus
freight plus taxes if applicable, with the RELIANCE
GENERAL INSURANCE CO. LTD., 3RD FLOOR,
PALAI PLAZA,
OPP.PRITAM HOTEL, DADAR T.T., MUMBAI400014, TEL: +91 22 32481021 FAX:+91 22
24103779, CONTACT PERSON MR. GAURAV
SHARMA / MR. SWAPNIL BANIA,
SENIOR MANAGER. Email:
[email protected],swapnil.baniya
@relianceada.com or such other Insurance
Company as may be prescribed by RCF from time
to time. The Indigenous Suppliers shall intimate
the above underwriters in writing as soon as the
consignment is despatched with dispatch
particulars.
30.0.02 Foreign Suppliers.
The consignment shall be insured against all the
risks including SRCC from suppliers warehouse to
warehouse of RCF with the above underwriters.
Foreign suppliers shall intimate the above
underwriters in writing as soon as the
consignment is despatched from their works with
despatch particulars.
31.0.0 Taxes and Duties
All taxes and duties should be shown separately in
the tender where ever applicable. RCF is
registered under Central Sales Tax Act as well as
Maharashtra Sales Tax Act.
Central or
Maharashtra Sales Tax as applicable should be
stated in the quotation. In case of CST ‘C’ Form
will be issued. Our CST No. is 400074 – C.I. dated
01.04.96 and MST No. 400074 S I dated 1.4.96.
Excise duty as applicable should also be clearly
and
separately
shown
in
the
tender.
CONTRACTOR shall submit all original documents
for payment of Excise Duty, Customs Duty, Octroi,
etc.
32.0.00 Jurisdiction of Court
The CONTRACT shall be deemed to have been
entered into at Mumbai and all causes of action in
relation to the CONTRACT will thus be deemed to
have been arisen only within the jurisdiction of the
Mumbai Courts.
33.0.0 Secrecy
Any
information
derived
or
otherwise
communicated to the CONTRACTOR in connection
with the CONTRACT shall be regarded as secret
and confidential and shall not without the written
consent of the RCF be published or disclosed to
any third party or made used of by the
CONTRACTOR except for the purpose of
implementing the CONTRACT.
34.0.00 Law governing the CONTRACT
This CONTRACT shall be governed by the laws of
Union of India for the time being in force.
35.0.00 Negotiations
RCF may not conduct any negotiation for the
tender as far as possible. However, RCF reserves
the right to conduct negotiation if the conditions
so warrant.
36.0.00 Other Requirements
Page 30 of 53
All tenderers should submit the following
documents along with the commercial part of the
tender.
1)- A certificate signed by Independent Chartered
Accountant furnishing the names of any
Associated Units of the TENDERER or names of
any Units in which any of the Directors/Partners of
the TENDERER has any interest. In case the
TENDERER has no associated unit and/or none of
the Directors/ Partners have interest in any other
unit(s) they should furnish a certificate from
Chartered Account of this effect.
2)- CONTRACTOR should declare the name(s) of
his or the firm’s partners/relatives if they are
working in RCF. If relative(s) of CONTRACTOR
is/are working in RCF, a certificate to this effect
shall be furnished by the CONTRACTOR.
3)- CONTRACTOR should furnish the latest Inc
ome Tax Clearance Certificate.
4)- CONTRACTOR should furnish the Solvency
Certificate issued by their Bankers in a sealed
cover.
5)- CONTRACTOR should complete the proforma
on “Status of TENDERER” as per annexure
enclosed.
6)- CONTRACTOR should furnish Sales Tax
Clearance Certificate and if they are exempted
from payment of Sales Tax, the exemption
certificate to be furnished.
37.0.00 Force Majeure.
Neither the CONTRACTOR nor the RCF shall be
considered the default in the performance of their
contractual obligations under the order so long as
such performance is prevented or delayed for
reasons, such as Acts of God, severe earthquake,
typhoon or cyclone (except monsoon) floods,
lightning, landslide, fire or explosion, plague or
epidemic, strikes, lockouts lasting more than 14
consecutive calendar days sabotage, blockages,
war, riots, invasion, act of foreign enemies,
hostilities, (whether war be declared or not), civil
war, rebellion, revolution, insurrection, or military
usurped power or confiscation or trade embargoes
or destruction or requisition by order of any
Government or any public authority.
CONTRACTOR shall notify RCF about the
occurrence of the force majeure events and
provided RCF with the details of the arising and
ceasing of the impediment. At the end of the
impediment
CONTRACTOR
shall
provide
justificatory documentation countersigned by the
Local Chamber of Commerce.
Should one or both the parties be prevented
fulfillment of the contractual obligations by a state
of force majeure lasting continuously for a period
of six weeks the two parties shall consult each
other regarding the future implementation of the
CONTRACT.
The mere shortage of labour,
materials or utilities shall not constitute force
majeure unless caused by circumstances, which
are themselves, force majeure.
CONTRACTOR shall endeavor to prevent, over
come or remove the causes of force majeure.
No ground for exemption can be invoked if the
CONTRACTOR failed to give timely notice by a
Registered Letter and subsequently sup-ported by
documentary evidence.
38.0.00 Patent Rights.
The CONTRACTOR shall fully indemnify RCF, its
customers and users, against any action, claim or
demand, costs or expenses, arising from or
incurred by reason of any infringement or alleged
infringement of letters, patent, trade mark or
name, copyright or other protected rights in
respect of any materials supplied. All royalties
and the like payment shall be paid directly by the
CONTRACTOR.
epidemic, strikes, lockouts lasting more than 14
consecutive calendar days sabotage, blockages,
war, riots, invasion, act of foreign enemies,
hostilities, (whether war be declared or not), civil
war, rebellion, revolution, insurrection, or military
usurped power or confiscation or trade embargoes
or destruction or requisition by order of any
Government or any public authority.
CONTRACTOR shall notify RCF about the
occurrence of the force majeure events and
provided RCF with the details of the arising and
ceasing of the impediment. At the end of the
impediment
CONTRACTOR
shall
provide
justificatory documentation countersigned by the
Local Chamber of Commerce.
Should one or both the parties be prevented
fulfillment of the contractual obligations by a state
of force majeure lasting continuously for a period
of six weeks the two parties shall consult each
other regarding the future implementation of the
CONTRACT.
The mere shortage of labour,
materials or utilities shall not constitute force
majeure unless caused by circumstances, which
are themselves, force majeure.
CONTRACTOR shall endeavor to prevent, over
come or remove the causes of force majeure.
No ground for exemption can be invoked if the
CONTRACTOR failed to give timely notice by a
Registered Letter and subsequently sup-ported by
documentary evidence.
38.0.00 Patent Rights.
The CONTRACTOR shall fully indemnify RCF, its
customers and users, against any action, claim or
demand, costs or expenses, arising from or
incurred by reason of any infringement or alleged
infringement of letters, patent, trade mark or
name, copyright or other protected rights in
respect of any materials supplied. All royalties
and the like payment shall be paid directly by the
CONTRACTOR.
Page 31 of 53
ANNEXURE - VI
Integrity Pact
RCF is committed to ensure that it carries its business with integrity and transparency.
The Company has framed rules to avoid all forms of corruption by following a system
that is fair, transparent and free from any influence/prejudiced dealings prior to, during
and subsequent to the currency of the contract to be entered into with a view to :Enabling RCF to procure/ undertake the Project/Work at a competitive price in
conformity with the defined specifications by avoiding the high costs and the
distortinary impact of corruption on public procurement, and
Enabling BIDDER to abstain from bribing or indulging in any corrupt practices in order
to secure the contract by providing assurance to them that their competitors will also
abstain from bribing and other corrupt practices and RCF will commit to prevent
corruption, in any form, by its officials.
RCF has therefore laid down the following transparent procedures (wherever required is
referred to as the ’Integrity Pact’) which is expected to be adhered by the Company as
well as the BIDDER:
1.
1.1
Commitments of RCF:
RCF undertakes that no official of RCF, connected directly or indirectly with the
Project/Work, will demand, take a promise for or accept, directly or through
intermediaries, any bribe, consideration, gift, reward, favour or any material or
immaterial benefit or any other advantage from the BIDDER, either for
themselves or for any other person, organization or third party related to the
contract in exchange for an advantage in the bidding process, bid evaluation,
contracting or implementation process related to the contract.
1.2
RCF will, during the pre-contract stage, treat all BIDDERs alike, and will provide
to all BIDDERs the same information and will not provide any such information
to any particular BIDDER which could afford an advantage to that particular
Bidder in comparison to other BIDDERs.
1.3
In case any preceding misconduct on the part of any official(s) is reported by
the BIDDER to RCF with full and verifiable facts, necessary disciplinary
proceedings, or any other action as deemed fit, including criminal proceedings
may be initiated by RCF and such a person shall be debarred from further
dealings related to contract process. In such a case while an enquiry is being
conducted by RCF the proceedings under the contract would not be stalled.
Commitments of BIDDER
2.
2.1
The BIDDER commits itself to take all measures necessary to prevent corrupt
practices, unfair means and illegal activities during any stage of its bid or during
Page 32 of 53
any pre-contract or post-contract stage in order to secure the contract or in
furtherance to secure it and in particular commit itself to the following:
2.2
The BIDDER will not offer, directly or through intermediaries, any bribe, gift,
consideration, reward, favour, any material or immaterial benefit or other
advantage, commission, fees, brokerage or inducement to any official of the
RCF, connected directly or indirectly with the bidding process, or to any person,
organization or third party related to the contract in exchange for any
advantage in the bidding, evaluation, contracting and implementation of the
contract.
2.3
The BIDDER further undertakes that it has not given, offered or promised to
give, directly or indirectly any bribe, gift, consideration, reward, favour, any
material or immaterial benefit or other advantage, commission, fees, brokerage
or inducement to any official of RCF or otherwise in procuring the Contract or
forbearing to do or having done any act in relation to the obtaining or execution
of the contract or any other contract with RCF for showing or forbearing to
show favour or disfavour to any person in relation to the contract or any other
contract with RCF.
2.4
BIDDER shall disclose the name(s) and address (es) of foreign principals,
associates, agents and distributors, advisors, representatives and subcontractors.
2.5
BIDDER shall disclose the payments to be made by them to agents/ brokers or
any other intermediary, in connection with this bid/ contract.
2.6
The BIDDER further confirms and declares to RCF that he has not engaged any
individual or firm or company, whether Indian or foreign, to intercede, facilitate
or in any way to recommend to RCF or any or its functionaries, whether
officially or unofficially to the award of the contract to the BIDDER, nor has any
amount been paid, promised or intended to be paid to any such individual, firm
or Company in respect of any such intercession, facilitation or recommendation.
2.7
The BIDDER, either while presenting the bid or during pre-contract negotiations
or before signing the contract, shall disclose complete details of any payments
made, is committed to or intends to make to any officials of RCF or their family
members, agents, brokers or any other intermediaries in connection with the
contract and the details of services agreed upon for such payments.
The BIDDER will not collude with other parties, interested in the contract, to
impair the transparency, fairness and progress of the bidding process, bid
evaluation, contracting and implementation of the contract.
2.8
2.9
The BIDDER will not accept any advantage in exchange for any corrupt
practice, unfair means and illegal activities.
Page 33 of 53
2.10
The BIDDER shall not use improperly, for purposes of completion or personal
gain, or pass on to others, any information provided by RCF as part of the
business relationship, such as plans, technical proposals and business details
including information contained in any electronic data carrier. The BIDDER also
undertakes to exercise due and adequate care to ensure that no information is
divulged to others.
2.11
The BIDDER commits to refrain from giving any complaint in connection with
the Project, directly or through any other manner, without supporting it with full
and verifiable facts.
2.12
The BIDDER shall not instigate or cause to instigate any third party to commit
any of the actions aforestated.
2.13
If the BIDDER or any employee of the BIDDER or any person acting on behalf
of the BIDDER, either directly or indirectly, is a relative of any of the employees
of RCF, or, if any relative of an employee of RCF has financial interest/stake in
the BIDDER, the same shall be disclosed by the BIDDER at the time of filing the
tender.
The term `relative’ for this purpose would be as defined in Companies Act,
1956 or any modifications thereof.
2.14
3.
The BIDDER shall not lend to or borrow any money from or enter into any
monetary dealings or transactions, directly or indirectly, with any employee of
RCF.
Previous Transgression
3.1
The BIDDER declares that no previous transgression occurred in the last three
years, in respect of any corrupt practices envisaged hereunder, and/or with any
Public Sector Enterprises/ Government department that could justify BIDDERs
exclusion from the tender process.
3.2
The BIDDER agrees that if it makes any incorrect statement in the bid, BIDDER
can be disqualified from the tender process of the contract, and if already
awarded, the Contract can be terminated for such reason.
4.
Earnest Money (Security Deposit)
4.1
The earnest Money/ Security Deposit, required to be given by the BIDDER shall
be valid up to a period of five years
or the complete conclusion of
contractual obligations to
the
complete satisfaction of both the
BIDDER and the RCF, including warranty period whichever is later.
Page 34 of 53
4.2
5
5.1
In case the successful BIDDER violates any of the terms of NIT, RCF shall be
entitled to forfeit the EMD/SD without assigning any reason.
Sanctions for violations
Any breach of the aforesaid provisions by the BIDDER or any one employed by
it or acting on its behalf (whether with or without the knowledge of the BIDDER
or any one employed by it or acting on its behalf (whether with or without the
knowledge of the BIDDER) shall entitle RCF to take all or any one of the
following actions, wherever required:(i)
To immediately call off the pre contract negotiations without
assigning any reason or giving any compensation to the BIDDER.
However, the proceedings with the other BIDDER(s) would continue.
(ii)
The Earnest Money Deposit (in pre-contract stage) and /or Security
Deposit/Performance Bond (after the contract is signed) shall stand
forfeited either fully or partially, as decided by RCF, without
assigning any reason therefor.
(iii)
To immediately cancel the contract, if already signed, without giving
any compensation to the BIDDER.
(iv)
To recover all sums already paid by RCF, together with interest
thereon at 2% higher than the prevailing Lending Rate of State Bank
of India or at 2% higher than LIBOR as may be applicable based on
whether the bidder is an Indian party or a foreign party. If any
outstanding payment is due to the BIDDER from RCF in connection
with any other contract for any other Project/Work/ Supply, such
outstanding payment could also be utilized to recover the aforesaid
sum and interest.
(v)
To encash the advance bank guarantee and performance bond/
warranty bond, if furnished by the BIDDER, in order to recover the
payments, already made by RCF, along with interest.
(vi)
To terminate all or any other Contracts with the BIDDER. The
BIDDER shall be liable to pay compensation for any loss or damage
to RCF resulting from such termination and RCF shall be entitled to
deduct the amount so payable from the money(s) due to the
BIDDER.
(vii)
To debar/blacklist the BIDDER from participating in future bidding
processes of RCF for a minimum period of five years, which may be
further extended at the discretion of RCF.
Page 35 of 53
(viii)
To recover all sums paid, in violation of this Pact by BIDDER to any
middleman or agent or broker, with a view to securing the contract.
(ix)
In case where irrevocable Letters of Credit have been opened in
respect of any contract signed by RCF with the BIDDER, the same
shall not be opened.
(x)
Forfeiture of Performance Bond in case of a decision by RCF to
forfeit the same without assigning any reason for imposing sanction
for violation of this Pact.
5.2
RCF will be entitled to take all or any of the actions mentioned at para 5.1 (i) to
(x) also on the Commission by the BIDDER or any one employed by it or acting
on its behalf (Whether with or without the knowledge of the BIDDER) of an
offence as defined in Chapter IX of the Indian Penal code, 1860 or Prevention
of Corruption Act, 1988 or any other statute enacted for prevention of
corruption.
5.3
The decision of RCF to the effect that a breach of the provisions of the
conditions has been committed by the BIDDER shall be final and conclusive on
the BIDDER. However, the Bidder can approach the Independent Monitor
appointed for the purposes of this Pact.
6
Fall Clause:
6.1
The BIDDER undertakes that it has not supplied/ is not undertaking
Project/Work of similar Capacity at a price lower than that offered in the
present bid and if it is found at any stage that similar Project/Work of similar
Capacity was offered by the BIDDER to any other Ministry/ Department of the
Government of India or a PSU at a lower price, then such lower price, with due
allowance for elapsed time, will be applicable to the present NIT/Contract and
the difference in the cost would be refunded by the BIDDER to the RCF, if the
contract has already been concluded.
7.
Facilitation of Investigation
8.
9.
In case of any allegation of violation of any provisions of these terms or
payment of commission, RCF shall be entitled to examine all the documents
including the Books of Accounts of the BIDDER and the BIDDER shall provide
necessary information and documents in English and shall extend all possible
help for the purpose of such examination.
Law and Place of Jurisdiction
Indian Law shall be applicable to the NIT and Courts in Mumbai shall have
Jurisdiction.
Other Legal Actions
Page 36 of 53
The Actions stipulated in this Integrity Pact are without prejudice to any other
legal action that may follow in accordance with the provisions of the extant law
in force relating to any civil or criminal proceedings.
10.
Validity
10.1
The validity of this Integrity Pact shall be from date the NIT is issued and
extend up to 5 years or the complete execution of the contract to the
satisfaction of RCF and the BIDDER/ Seller, including warranty period,
whichever is later. In case BIDDER is not awarded Contract/Purchase Order,
this Integrity Pact shall expire after twelve months from the date of issue of the
NIT.
10.2
Should one or several provisions of this Pact turn out to be invalid, the
remainder of this Pact shall remain valid. In this case, the parties will strive to
come to an agreement to their original intentions.
*********************
Page 37 of 53
Annexure- VII
Benefits to Micro and Small Enterprises :
With reference to the Order of the Ministry of MSME , under the Public Procurement Policy
March 2012 , Micro and Small Enterprises shall be entitled for benefits, subject to terms and
conditions, as under:
a)
Qualifying Criteria for MSEs , SC/ST vendors :
i.
MSE bidders must submit registration certificates from any of the following (or any other
body specified by the Ministry of MSME) :






National Small Industries Corporation (NSIC)
District Industries Centres (DIC)
Coir Board
Khadi and Village Industries Commission(KVIC)
Khadi and Village Industries Board(KVIB)
Directorate of Handicrafts and Handloom
ii. SC/ST owned enterprises ( i.e. SC/ST proprietorship, or holding minimum 51% shares in
case of Partnership/Private Limited Companies) shall additionally submit relevant SC/ST
certificates issued by any of the following:
 District/Additional District Magistrate /Collector/Deputy Commissioner/
Additional Deputy Commissioner/Deputy Collector/1st Class Stipendiary
Magistrate/Sub-divisional Magistrate / Taluka Magistrate / Executive
Magistrate/ Extra Assistant Commissioner
 Chief Presidency magistrate /Additional Chief Presidency magistrate
/Presidency magistrate
 Revenue Officer not below the rank of Tehsildar
 Sub-divisional Officer of the area where the individual and/or his family
normally resides
iii. The registration shall be valid as on date of placement of order. A self- attested photocopy
of the relevant certificate shall be submitted as a support document.
iv. The registration must be for the items/category of items /services relevant to the tendered
items/category of items/services.
(b) Purchase Preference for MSE :
In tenders, where the L1 (evaluated price) bidder is a non-MSE, up to 20% of the tendered
quantity shall be allowed to be supplied by participating MSEs provided that the tendered
quantity is divisible into two or more orders and adequate for the purpose; all qualifying
bidders have agreed for acceptance of part-order quantity and participating MSE matches the
L1 rate.
A share of 4% out of this 20% shall be allowed to be supplied by participating MSEs owned
by Scheduled Cast/Scheduled Tribe entrepreneurs. In the case of an SC/ST owned MSE
failing to participate in the tender or not meeting the tender requirements , this 4% sub-target
shall be met by other participating MSEs . The above shall be subject to that the participating
MSE (including SC/ST) bidders shall have quoted a price within +15% of the L1 bid price and
further that they shall agree to match their quoted price with the L1 price.
Page 38 of 53
In case that two or more MSEs are within the L1 +15% band, all such MSEs will be offered
the opportunity to match the L1 rate and 20% of the order will be shared equally by them.
Where the MSE is SC/ST owned, they shall be exclusively awarded a share of 4% of the
above 20% in addition to equally sharing the balance 16% with other non-SC/ST MSEs .
In case of more than one SC/ST MSE matching the L1 price, they shall equally share 4% of the
order , and additionally share the balance 16% with other non-SC/ST MSE bidders.
(c) Exemption from Earnest Money Deposit (EMD)/ Tender cost and Security Deposit (SD) for
MSE:
i) Tenders shall be provided free of cost and tender documents are downloadable from the
websites of RCF (http://www.rcfltd.com) and the Central Public Procurement (CPP)
Portal (http://www.eprocure.gov.in/epublish/app) or can be obtained from the Office of
Dy. General Manager (Purchase)/ Dy. General Manager Commercial ).
ii) MSE units qualifying as at (a) above shall be exempt from paying EMD.
iii) Additionally, MSEs registered with NSIC shall be exempt from paying Security Deposit
up to the monetary limit mentioned in the certificate.
Page 39 of 53
Annexure- VIII
MODALITIES FOR PROCUREMENT THROUGH REVERSE AUCTION
The following steps noted below shall be the general methodology for carrying
out the process of procurement through the route of Reverse auction. Please
note that some of the steps enumerated may vary or be replaced/ deleted in
order to accommodate for certain systemic or procedural compliance.
1. The offers shall be called in 2 Bid System. The bidders shall be required
to submit their offers in 2 separate envelope parts- (a) ‘Technical &
Un-priced Commercial Bid’ and (b) ‘Price Bid’.
The Technical & Un-priced Commercial Bid shall contain along with the
duly filled-in requisite Annexure, the “Format A - Process Compliance
Form” (as per attached format) on bidder’s letterhead, confirming
Acceptance of all the terms for participating in the Reverse Auction.
Non-acceptance / Non-submission of the “Process Compliance Form”
shall be a basis for rejection of the offer.
2. The first part of the offer, Technical & Un-priced Commercial Bid, shall
be opened on the due date and time as per the NIT, in the presence of
the representatives of those bidders who choose to remain present.
3. The Technical & Un-priced Commercial bids opened shall be scrutinized
for technical and commercial acceptability including the pre-qualification
criteria (the existing pre-qualified suppliers shall be exempt from this
criteria). The offers not fulfilling the technical criteria as per the NIT
shall be rejected outright.
4. The offers will be evaluated as per the evaluation procedure mentioned
in the NIT. The offer which meets the NIT requirements, technically
(including pre-qualification criteria) and commercially, shall be eligible
for further consideration. Before opening of the Price Bids, offers of all
techno-commercially acceptable tenderers shall be at par. The
tenderers whose offers qualify shall be intimated regarding the due date
and time of opening of price bid. The bidders have the option of
attending the opening of the Price Bids at the due date and time.
5. After opening the price bids and arriving at evaluated cost to RCF, the
tenderers whose price bids have been opened shall be required to
participate in the Reverse Auction event conducted by the RCF’s Service
Provider.
6. It shall be RCF’s discretion to use the Lowest Evaluated Cost (Unit
Rate) obtained amongst the Price Bids opened or any other price as
decided by RCF as the Opening Bid Price for the Reverse Auction.
Page 40 of 53
BUSINESS RULES FOR REVERSE AUCTION
A. GENERAL TERMS AND CONDITIONS OF REVERSE AUCTION (ONLINE BIDDING ON INTERNET)
1. For the reverse auction, technically and commercially acceptable
tenderers only shall be eligible to participate.
2. RCF through authorized service provider will provide all necessary
training and assistance before commencement of on line bidding on
Internet.
3. RCF will inform the tenderer in writing the details of service provider
including contact details to enable them to contact and get trained.
4. Business rules like event date, time, start price, bid decrement,
extensions, etc. also will be communicated through service provider for
compliance.
5. Tenderers have to enclose the duly signed & filled-in compliance form
in the prescribed Format A– Process Compliance Form along with the
un-priced commercial bid. Without this said form, the tenderer will not
be eligible to participate in the tender.
6. It is mandatory for tenderer to have a valid digital signature certificate
issued by any of the valid Certifying Authority approved by Government
of India for participation in the Reverse Auction event at the time of
submission of offer. The cost of digital signature will be borne by
respective tenderer.
7. RCF will provide the evaluation sheet (e.g.: EXCEL sheet) to each
tenderer, if any, the start of reverse auction which will help to arrive at
“Evaluated Cost to RCF” as detailed in NIT.
8. Reverse auction will be conducted on schedule date & time.
9. At the end of reverse auction event, the evaluated lowest tenderer
cost will be displayed on the auction website.
10.
The lowest tenderer has to fax / e-mail the duly signed filled-in
prescribed Format B – Price Confirmation as provided to RCF
immediately after closing of reverse auction event.
11.
The reverse auction will be treated as closed only when the
bidding process gets closed in all respects for the item listed in the
Reverse Auction (RA) event.
B. Business Rule for finalization of the procurement
Please go through the guidelines carefully given below and submit your
acceptance to the same in the attached prescribed Format A – Process
Compliance Form along with the un-priced commercial bid.
1. Reverse Auction ON-LINE BIDDING ON INTERNET) shall be conducted
by RCF, on pre-specified time & date; the tenderers shall be quoting
from their own offices/ place of their choice. Internet connectivity and
other paraphernalia requirements shall have to be ensured by tenderers
themselves.. In order to ward-off such contingent situation like internet
Page 41 of 53
2.
3.
4.
5.
connectivity failure, power failure etc., tenderers are requested to make
all the necessary arrangements / alternatives whatever required so that
they are able to circumvent such situation and still be able to participate
in the reverse auction successfully. However, the tenderers are
requested to not to wait till the last moment to quote their bids to avoid
any such complex situations. It is to be noted that either RCF or RCF’S
SERVICE PROVIDER shall not be responsible for these unforeseen
circumstances
RCF’S SERVICE PROVIDER shall arrange to train the nominated
person(s) of the tenderer, without any cost. Service provider shall also
explain all the Rules related to the Reverse Auction mentioned in the
Business Rules Document to be adopted, as per NIT.
OPENING PRICE / BID DECREMENT: The opening bid price of the
Reverse Auction and the bid decrement value shall be available to the
tenderers on their respective bidding screen.
BID PRICE: The Tenderer has to quote the Evaluated Cost to RCF for
the items specified. Any techno-commercial loading, to arrive at the
Evaluated Cost to RCF, shall be intimated to tenderers prior to Reverse
Auction event in the form of Evaluation sheet. Detailed evaluation
procedure of bids is mentioned in the NIT as annexure.
Procedure for Reverse Auctioning
a. Reverse Auction: RCF will declare its Opening Price (OP),
which shall be displayed to all tenderers during the start of
the Reverse Auction. The tenderer will be required to start
bidding after announcement of Opening Price and decrement
amount. Opening Price displayed on screen is evaluated
price to RCF. The first online bid and the subsequent bids,
received in the system during the event shall be less than
the Auction's opening bid price by one decrement or
multiples of decrement.
b. Reverse Auction shall be for a period of 60 minutes or as
per RCF’s requirement. If a tenderer places a bid in the last
5 minutes of closing of the Reverse Auction and if that bid
gets
accepted, then the auction’s duration shall get
extended automatically for another 5 minutes, for the
entire auction (i.e. for all the items in the auction), from the
time that bid comes in. The auto-extension will take place
only if a bid is received & accepted in those last 5 minutes.
If thebid does not get accepted, the auto-extension will not
take place. In case, there is no bid in the last 5 minutes of
closing of Reverse Auction, the auction shall get closed
automatically without any extension. However, tenderers
are advised not to wait till the last minute or last few
seconds to enter their bid during the auto-extension
period to avoid complications related with internet
Page 42 of 53
6.
7.
8.
9.
connectivity, network problems, system crash down,
power failure, etc.
c. After the completion of Reverse Auction, the Closing /
Final Price (CP) shall be available on auction screen.
d. At the end of the reverse auction, L1 tenderer (i.e. tenderer
who has quoted lowest final closing price) has to provide
price confirmation giving a detail break up through email or
fax on tenderer’s letter-head immediately as per attached
prescribed FORMAT B – Price Confirmation.
During Reverse Auction, if no bid is received within the specified time,
RCF, at its sole discretion, may decide to reschedule / scrap the Reverse
Auction process / proceed with conventional mode of tendering / or
finalize the tender based on Prices Bid submitted in the envelope
Placement of order on the conclusion of Reverse Auction shall be at the
discretion of RCF. Bids once made by tenderer, cannot be cancelled or
withdrawn.
It shall be the prerogative of RCF to offer the Final / Closing Price of
Reverse Auction to the other bidders for matching in case RCF decides
to have more than one supplier. The bidders shall be offered to confirm
FINAL / Closing Price in Reverse Auction in sequence of their ranking in
Final Price offered during Reverse Auction event.
The tenderer shall be assigned a Unique User Name & Password by
RCF’S SERVICE PROVIDER. The tenderer are advised to change the
Password and edit the information in the Registration Page after the
receipt of initial Password from RCF’S SERVICE PROVIDER to ensure
Confidentiality. All bids made from the Login ID given to tenderer will
be deemed to have been made by them.
10. The following detail of e-Reverse Auction will be informed to the vendors
appropriately before conducting the Reverse Auction.
i) The Opening Price of Reverse Auction
ii) Bid Decrement
iii) Auction extension rule
iv) Date and Time of Event
v) Duration of the event
The tenderer will be able to view the following on screen along with the
necessary fields in the Reverse Auction:
_ Leading Bid in the Auction (Current Lowest Rate)
_ Bid placed during the event
_ Opening Price & Decrement Value.
11. RCF’s decision for award of Contract shall be final and binding on all the
Tenderers.
12. RCF shall not have any liability to tenderers for any interruption or delay
in access to the site irrespective of the cause.
13. The tenderer will be required to submit their acceptance to the terms /
conditions / modality given above before participating in the reverse auction.
Page 43 of 53
C. Other terms & conditions
_ The Tenderer shall not indulge either by himself or through any of his
representatives in Price manipulation of any kind ether directly or indirectly
and shall not divulge, in any manner, the details of rates and other
information connected with the tender to other suppliers / tenderers.
_ The Tenderer shall not divulge particulars of his Bids or any other exclusive
details of RCF to any other party._ RCF and/or RCF’S SERVICE PROVIDER
shall not have any liability to Tenderers for any
interruption or delay in access to the site irrespective of the cause.
_ RCF and/or RCF’S SERVICE PROVIDER is not responsible for any damages,
including damages that result from, but are not limited to negligence.
_ RCF and/or RCF’S SERVICE PROVIDER will not be held responsible for
consequential damages, including but not limited to systems problems,
inability to use the system, loss of electronic information etc.
Page 44 of 53
FORMAT – A
Process Compliance Form
(Tenderers are required to print this on their company’s letter head
and sign, stamp.)
To
M/s. RCF Ltd.
Attention :
Sub: Acceptance to the Process related Terms and Conditions for the Reverse
Auction
Dear Sir,
This has reference to the Terms & Conditions for the Reverse Auction
mentioned in the NIT NO PRESS/DCMB 20319 for Supply of 1.5 MVA
transformers in RCF Trombay Unit.
We hereby confirm the following 1) The undersigned is authorized representative of the company.
2) We have carefully gone through the NIT, Tender Documents and the
Business Rules governing the Reverse Auction as well as this document.
3) We also confirm that we will undergo the training by RCF’s SERVICE
PROVIDER on the auction tool and the functionality of the same..
4) We confirm that RCF and RCF’S SERVICE PROVIDER shall not be liable &
responsible in any manner whatsoever for my/our failure to access & bid on
the e-auction platform due to loss of internet
connectivity, electricity failure, virus attack, problems with the PC, any other
unforeseen circumstances etc. before or during the auction event.
5) We also confirm that we have a valid digital certificate issued by a valid
Certifying Authority and self attested copy enclosed
6) We also confirm that we will fax / e-mail the price confirmation & price
break up of our quoted price as per FORMAT B – Price Confirmation after the
closing of reverse auction event We, hereby confirm that we will honour the
Bids placed by us during the auction process.
With regards
Signature with company seal
Name –
Company / Organization –
Designation within Company / Organization –
Address of Company / Organization –
E-mail Id:
Tel No/Mobile no. :
Page 45 of 53
FORMAT – B
Price Confirmation
(Tenderers are required to print this on their company’s letter head
and sign, stamp before faxing)
To
M/s. RCF Ltd.
Trombay Unit Attention Sub: Final price quoted during Reverse Auction and price break up
Ref : 1. RCF NIT PRESS/DCMB 20319 for Supply of 1.5 MVA transformers in
RCF Trombay Unit .
Reverse Auction dt. ……………
Dear Sir,
We confirm that we have quoted the final price
1. ---------------------------------------------------- (in words & figures)
(Price quoted on Evaluated cost to RCF basis)
as our final lump sum prices during the Reverse Auction conducted on
_________ (date)
(Price Breakup attached as per RCF evaluation sheet (excel) format)
With regards
Signature with company seal
Name –
Company / Organization –
Designation within Company / Organization –
Address of Company / Organization –
E-mail Id
Tel no.:
Mobile no:.
Page 46 of 53
ANNEXURE-A
FORMAT FOR BANK GUARANTEE TOWARDS SECURITY DEPOSIT AND PERFORMANCE
GARANTEE
( To be submitted on Rs. 200 valid non judicial stamp paper )
Bank Guarantee No. __________ dated ________
M/s Rashtriya Chemicals & fertilizers Ltd,
………………….,
…………………..
…………………..
Dear Sirs,
In consideration of M/s Rashtriya Chemicals and Fertilizers Limited, [hereinafter referred to as ‘RCF’,
which expression unless repugnant to the context and meaning thereof shall include its successors
and assigns], having agreed to exempt, M/s.__________________________________having its
registered/principal office at ______________________________________________ [hereinafter
referred to as ‘Supplier / Contractor’ which expression unless repugnant to the context and meaning
thereof shall include its successors and assigns], from depositing with RCF a sum of Rs.___________
towards security / performance guarantee in lieu of the said Supplier / Contractor having agreed to
furnish an irrevocable bank guarantee for the said sum of Rs._________ as required under the terms
and conditions of Contract / Work Order / Purchase Order no. ______________________ dated
__________ [hereinafter referred as the ‘Order’] placed by RCF on the said supplier / contractor, we,
____________________________________________ [hereinafter referred to as ‘the Bank’
which expression shall include its successors and assigns] do hereby undertake to pay RCF
an amount not exceeding Rs. ______________ [Rupees _________________ ] on demand
made by RCF on us due to a breach committed by the said Supplier / Contractor of the terms and
conditions of the Order.
1. We ____________ the Bank hereby undertake to pay the amount under the guarantee without any
demur merely on a demand received in writing from RCF stating that the Supplier / Contractor has
committed breach of the term(s) and/or condition(s) contained in the Order and/or failed to comply
with the terms and conditions as stipulated in the Order or amendment(s) thereto. The demand made
on the Bank by RCF shall be conclusive as to the breach of the term(s) and/or condition(s) of the
Order and the amount due and payable by the Bank under this guarantee, notwithstanding any
dispute or disputes raised by the said Supplier / Contractor regarding the validity of such breach and
we agree to pay the amount so demanded by RCF forthwith and without any demur. However, our
liability under this guarantee shall be restricted to an amount not exceeding Rs. ______________
[Rupees _________________ ].
2. We, ______________ the Bank further agree that this irrevocable guarantee herein contained shall
remain in full force and effect during the period that would be taken for the performance of the said
Order and that it shall continue to be enforceable till all the dues of
RCF under or by virtue of the said Order have been fully paid and its claim satisfied or discharged or
till RCF certifies that the terms and conditions of the Order have been fully and properly carried out by
the Supplier / Contractor and accordingly discharge the guarantee.
3. We ________________ the Bank, undertake to pay to RCF any money so demanded
notwithstanding any dispute or disputes raised by the said Supplier / Contractor in any suit
or proceedings pending before any court or tribunal relating thereto as our liability under this
Page 47 of 53
present being absolute and unequivocal. The payment so made by us under this Guarantee shall be
valid discharge of our liability for payment there under and the said Supplier / Contractor shall have
no claim against us for making such payment.
4. We ________________ the Bank further agree that RCF shall have full liberty, without our consent
and without affecting in any manner our obligation hereunder to vary any of the terms and conditions
of the Order or to extend time of performance by the said Supplier / Contractor from time to time or
to postpone, for any time or from time to time, any of the powers exercisable by the RCF against the
said Supplier / Contractor and to forbear or enforce any of the terms and conditions relating to the
Order and shall not be relieved from our liability by reason of any such variation or extension being
granted to the said Supplier / Contractor or for any forbearance, act or omission on the part of RCF
or any indulgence by RCF to the Supplier / Contractor or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provisions have effect of so relieving us.
5. In order to give full effect to this guarantee, RCF will be entitled to act as if the BANK were the
principal debtor and the BANK hereby waives all rights of surety ship.
6. Our liability under this bank guarantee is restricted to Rs. _________ [Rupees
__________________] and shall remain in force up to _______________ and thereafter till the expiry
of the extended period, if any, (hereinafter Validity period). Unless a demand is made under this
guarantee on us in writing at any time from the date of issue of the guarantee till the expiry of the
Validity period, we shall be discharged from all liabilities under
this guarantee thereafter.
7. The claim, if any, under this guarantee, shall be lodged at (address of BANK & Branch)
_________________________________________.
8. This guarantee will not be discharged due to change in the constitution in the Bank or the said
Supplier / Contractor or the provision of the contract between Supplier / Contractor and RCF.
9. The BANK hereby agrees that the Courts in Mumbai shall have exclusive jurisdiction in any matter
of dispute between RCF and the Bank and the Bank hereby agrees to address all the future
correspondence in regard to this bank guarantee to Chief Finance Manager, Rashtriya Chemicals and
Fertilizers Limited, Administrative Building, Mahul Road, Chembur,
Mumbai 400 074. INDIA.
10. We have the power to issue this Guarantee in your favour under the Charter of our Bank
and the undersigned has full power to execute this Guarantee under the Power of Attorney granted to
him by the Bank.
11. We, _____________ the Bank lastly undertake not to revoke this guarantee during its currency
except with the previous consent of the RCF in writing.
SIGNED AND DELIVERED ON THIS _______________ DAY OF ________
Yours faithfully,
For and on behalf of _____________________. (bank)
Signature of Authorised Official of bank
Name of the Official:
Designation of the Official:
Name of Bank:
Branch:
Address of Branch:
Telephone / Mobile No :
Page 48 of 53
Fax No:
Email Id:
LIST OF RCF APPROVED BANKERS FOR BANK GUARANTEES
A) STATE BANK OF INDIA AND IT’S ASSOCIATE BANKS:
1. State Bank of India,
2. State Bank of Bikanar & Jaipur,
3. State Bank of Hyderabad,
4. State Bank of Mysore,
5. State Bank of Patiala,
6. State Bank of Travancore.
B) NATIONALISED BANKS:
1. Allahabad Bank,
2. Andhra Bank,
3. Bank of Baroda,
4. Bank of India,
5. Bank of Maharashtra,
6. Canara Bank,
7. Central Bank of India,
8. Corporation Bank,
9. Dena Bank,
10. Indian Bank,
11. Indian Overseas Bank,
12. Oriental Bank of Commerce,
13. Punjab & Sind Bank,
14. Punjab National Bank,
15. Syndicate Bank,
16. UCO Bank,
17. Union Bank of India,
18. United Bank of India,
19. Vijaya Bank.
C) OTHER BANKS:
1. Catholic Syrian Bank Ltd
2. City Union Bank Ltd
3. Kotak Mahindra bank Ltd.,
4. South Indian Bank Ltd.,
5. Tamilnad Merchantile Bank Ltd.,
6. The Federal Bank Ltd.,
7. The Jammu & Kashmir bank Ltd,
8. The Karnataka Bank Ltd,
9. The Karur Vysya Bank Ltd,
D) FOREIGN BANKS:
1. American Express Bank Ltd,
Page 49 of 53
2. Bank of American National Trust & Saving Association,
3. Bank of Tokyo – Mitsubishi UFJ Ltd,
4. Barclays Bank PLC
5. BNP Paribas
6. Calyon Bank
7. Citibank N.A.,
8. Deutsche Bank,
9. Development Bank of Singapore (DBS)
10. Hong Kong & Shanghai Banking Corporation Ltd,
11. JP Morgan Chase Bank,
12. Royal Bank of Scotland
13. Standard Chartered Bank,
F) PRIVATE SECTOR BANKS :
1. Axis bank Ltd
2. HDFC Bank Ltd
3. ICICI Bank Ltd
4. IDBI Bank Ltd
5. ING Vysya Bank Ltd
6. Yes Bank
Page 50 of 53
FORMAT B
(FORMAT FOR SOLVENCY CERTIFICATE)
( on Bank’s Letter Head )
______________________________________________________________________
REF NO:…………………
DATE:……………,,,,,,,,,
To Whomsoever Concerned
This
is
to
certify
that
to
the
best
of
our
knowledge
and
information,
M/s
___________________________ (Bidders name with complete address), a customer of our
Bank, is respectable, and is capable of executing orders to the extent of
Rs_________
(Rupees________________________). M/s _________________ have been our customer since
______ to date and has been granted the following limits, at present, against various facilities
granted by the Bank:
……………………… ……………..
……………………… ……………...
This certificate is issued without any guarantee, risk or responsibility on behalf of the Bank or any
of its officials.
This certificate is issued at the specific request of the customer.
Yours faithfully,
(Bank Official’s signature & stamp
Page 51 of 53
ANNEXURE-C
VENDOR DATA UPDATION FORM
Format II
Both New Vendors and Existing Venders may please note that details listed below are required
and will used for making all payments POs / WOs, refund of EMDs / SDs, forwarding the details of
payments by email, issue of TDS certificates, Works Contract TDS Certificate, C Form for CST
purchases etc.
Vendors registered with RCF and currently receiving payment through Direct Bank Credit need to indicate only
the RCF Vendor code and may not fill and furnish the other details again, if all the details as above are already
furnished to RCF earlier and available in RCF SAP Vendor Master.
Sr.
No
I
II
Title
NAME
ADDRESS
III
SUPPLY
STATE
IV
COMMUN
ICATION
Sub Titles
Title (Whether Company /
M/s / Mr / Mrs / etc.)
Name ( As it appears on the
Bank Cheque)
Type (Whether for
Purchases or Services)
RCF Vendor Code
( for existing RCF Vendors)
RCF Vendor Code
( for new Vendors, RCF will
create and fill)
House/ bldg. Number
Street
Street
City / Postal Code
District / State
Country
Region Code
District / State (If the state
from which supplies are
going to be made is
different from the State
given above, then specify
the Place / State for Cforms.)
Other Region Code
Contact person
Telephone incl. ext.
Mobile Phone
Fax
Email
Standard communication
method
V
ACCOUNT
CONTROL
If also a RCF's Customer?
Group Key
Purpose to be used for
*
will be filled by RCF
will be filled by RCF
*
*
*
*
*
will be filled by RCF
To be given, if applicable.
*
will be filled by RCF
*
STD Code
Tel No
STD Code
Tel No
Extn
*
*
by email only
Yes / No
will be filled by RCF
Page 52 of 53
VI
TAX
INFORMA
TION
CST Reg NO. for C forms
LST No. ( Local VAT REG
NO)
Service Tax Reg. No.
Excise Reg. No.
PAN NO.
VI
I
DETAILS
OF BANK
9 Digit code appearing on
MICR cheque
Telephone No. of Bank
Fax No. of Bank
Type of Account (for SB
A/c=10, Current A/c=11 or
CC=13 )
REFEREN
CE DATA
will be filled by RCF
Bank Key
Bank Account No. of Vendor
Name of Bank
Name of Branch
Bank IFSC Code
Bank Branch Code (Only for
SBI accounts)
Bank Address
Bank City
VI
II
*
Region
Industry (whether psu, air
force, military, Govt, others)
Micro / SSI Status (Whether
Micro , Small, Medium
Enterprise under Micro ,
Small and Medium
Enterprises Development
Act, 2006)
*
*
*
*
*
*
*
STD Code
STD Code
Tel No
Fax No.
Extn
*
will be filled by RCF
For new
vendors :
1
It is mandatory ( Compulsory) to fill relevant data for item marked " * "
2
Enclose a blank cheque / a photocopy of the cheque.
3
Enclose a photocopy of Pass Book first page containing name and address of Account Holder
4
We hereby authorise RCF Ltd to make all payments to us by Direct Credit to our Bank Accounts details of which
are given above.
5
We hereby authorise RCF Ltd to deduct bank charges applicable for such Direct Bank Payments
Signature
…………………………………
Place
Common Seal
Name
…………………………………
Date
Designation
…………………………………
Page 53 of 53
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