nit for3.5 mva power transformer - Rashtriya Chemicals and Fertilizers

nit for3.5 mva power transformer - Rashtriya Chemicals and Fertilizers
RASHTRIYA CHEMICALS & FERTILIZERS LIMITED
(A Government of India Undertaking)
Administrative Building, Chembur, Mumbai 400 074. Maharashtra, INDIA
Phone: 00 91 22 2552 2357/2478 Fax: + 91 22 2552 2320
NOTICE INVITING TENDER FOR POWER TRANSFORMER
TENDER NO. : DCMB-20479
DATED:
07.04.2015
Important Dates
Last Date & Time for downloading of Tender documents
:
29.04.2015 up to 2.00 p.m.
Last Date & Time of Submission of Tender
:
29.04.2015 up to 2.00 p.m.
Date & Time of Opening of Tenders
:
29.04.2015 up to 3.00 p.m
KINDLY NOTE THAT ONLY PHYSICAL BIDS ARE TO BE
SUBMITTED AGAINST THIS TENDER
-- x --
RCF reserves the right to accept or reject any or all tenders without assigning any
reason whatsoever.
Contacts:
1)
2)
3)
Mr. Pranjali Kulkarni (Tel:+91 22 2552 2928), e-mail: [email protected]
Mr. A. U. Awalkar (Tel:+91 22 2552 2478), e-mail: [email protected]
Mr. A. Khurshid (Tel:+91 22 2552 2261), e-mail: [email protected]
Page 1 of 65
THIS TENDER DOCUMENT CONTAINS:
Sr. No.
Documents
Item details
Pages
1
NIT
Instruction For Bidders & Scope of Supply
3-5
2
ANNEX – I
Format – Pre-qualification Details
6-7
3
ANNEX – II
Format – Technical Bid
8-21
4
ANNEX – III
Format – Commercial Terms & Conditions
22-23
6
ANNEX – V
General terms and conditions
24-48
8
ANNEX-VI
Format for Security Deposit cum Performance Bank Guarantee
48-49
9
ANNEX-VII
List of Approved Banks
10
ANNEX – VIII
Vendor Up-dation Format
11
ANNEX – IX
Solvency Certificate
12
ANNEX – X
Modalities for e-reverse auction
54-59
13
ANNEX – XI
Integrity Pact
59-62
14
ANNEX-XII
Benefits to MSME bidders
63-64
15
ANNEX-XIII
Price Bid format
65-66
50
51-52
53
Page 2 of 65
Notice Inviting Tender : DCMB-20479
This is a Notice Inviting Tender (NIT) for procurement of Transformer from manufacturers meeting the
specifications as specified hereinafter as per the terms & conditions stated hereinafter:
1.01
Item Description & Quantity:
Short Text
Sr
Qty
Required
Design, manufacture, assembly, testing at works & delivery in well
packed condition to RCF stores, installation, testing, and
commissioning of Oil Cooled Power Transformer with oil of following
Specifications with complete accessories as given below:
1
Rating
Ratio
Vector Group
Impedance Volt
Cooling
Tap changer
: 3.5 MVA
: 11kV/3.3kV
: Dyn11.
:As per IS 2026 (with IS tolerance)
: ONAN
: OFF load Tap changer
1 No
Following terms & condition shall override the respective term and condition of GTC
(Annexure VI)
1.02
ERECTION & COMMISSIONING:
Successful bidder also have to carry out Erection, Testing & Commissioning at RCF
site. Bidders not accepting entire scope of work as per Tender documents i.e. Supply
and installation shall be rejected outright.
1.03
AWARD OF CONTRACT:
Contract shall be awarded on overall lowest basis to the supplier who has quoted all
items and agreed for Erection and commissioning as per the scope given in Tender
documents.
1.04
Delivery: Delivery will be the essence of the contract, preferred delivery period is 4-5 Months
from the date of Purchase order.
1.05
EARNEST MONEY DEPOSIT (EMD) for Rs. 25,000/- is to be deposited as per following
instructions, EMD other than below mentioned format shall not be considered:
RTGS/NEFT: EMD to be deposited in RCF’s account through RTGS/NEFT and details of this
transaction with UTR number to be submitted along with technical bid for verification. Bank
details for RTGS/NEFT payment are as follows :
Beneficiary Name : Rashtriya Chemicals & Fertilizers Limited
Name of Bank
: State Bank Of India
Branch
: Mahul Road, Chembur, Mumbai
Branch Code
: 00564
IFSC Code
: SBIN0000564
Current A/c No. : 32376445560
If exempted from submission of EMD, then upload a valid certificate issued by
Page 3 of 65
1.06
‘National Small Scale Industries Corporation (NSIC). Please note that No other
certificate is entitled for EMD exemptions
Two bid sytem : The bids shall be SUBMITTED in 2 (Two) Bid System {Part-I : TechnoCommercial Bid and Part-II : Price Bid ) sealed in a separate cover. The tender will be
submitted in tender box before due date. Tender No and due date shall be mentioned on the
sealed envelope.
A. Bids should be submitted as per following instructions only:
1. PART-I : TECHNO-COMMERCIAL BID : , i.e. Un-priced Bid should contain following :-
“Pre-qualification Details” (Annexure-I). Supporting documents against pre-qualification
criteria shall be submitted separately in Packet-3 for verification.
copy of self attested supporting documents against pre-qualification criteria
(Annexure-I) (i.e. PO copy, Test certificate, turnover certificate from CA,
bank solvency certificate, Manufacturing facility address & details, Certificates
as a OEM etc.)
copy of “Technical Bid” (Annexure-II).
copy of “General Terms & Conditions” (Annexure-III).
copy of “EMD payment document” or valid “NSIC” certificate for EMD exemption.
Vendor Data in vendor updation form with scanned copy of PAN card & Cancelled cheque
(Annex-IX)
2. PART-II: PRICED BID:Price Bid to be submitted as per price bid format Annexure-XII after filling all relevant
information like Basic Prices, taxes & duties.
Kindly quote your offer on ‘FOR RCF Stores, Chembur basis’ only, Blank fields in
uploaded in the sheet will indicate that the particular tax or duty is not applicable.
1.07
Payment Term: For 80% of supply payment will be made on 30th day of receipt of material at
RCF stores subject to acceptance of material at RCF stores & submission of Security Deposit if
applicable.
For 20% of supply payment will be made within 30 days successful erection & commissioning
and certification by RCF engineer.
Please note that RCF will not accept any payment term deviation in your offer (BOQ)
and Evaluation of your offer shall be done considering 30 days payment term only,
however following option can be considered at sole description of RCF after placement of order
(supplier needs to submit request letter separately after receipt of PO for early payment with
deduction of discount as per following options). Advance payment term is not acceptable
and will lead to rejection of offer.
100% Payment for Erection & commissioning job shall be done as per above
payment term only i.e. 30 days after completion of job.
Early payment with discounting: If supplier need payment before 30 days from the
delivery date, then same can be released with the deduction of early payment discount
@12% per annum i.e. payment on 15th day can be released with deduction of 0.5% early
Page 4 of 65
payment discount on total payable amount. Payment against delivery can be released with
the deduction of 1% early payment discount on total payable amount.
For payments through bank, all bank charges of supplier’s Bank shall be to suppliers
account, payment term other than 30 days credit shall be released as per above Early
payment discounting provision. e.g. payment against dispatch document through bank shall
be released with 1% discount on total billed amount.
1.08
Bid Validity: The bid should be valid for a period of 120 days from the date of opening of the
tender. Offers with less bid validity shall be rejected outright.
1.09
Taxes & Duties: Bidder should clearly mention all duties & taxes in price bid i.e. in BOQ sheet
only. Your offer should be ‘FOR RCF stores’ basis only. Packing & Forwarding, Excise duty, Sales
tax, Freight, Insurance & Octroi charges to be paid by RCF should be clearly mentioned in Price
Bid. In case any taxes, duties are not clearly specified in price bid then it will be presumed that
no such tax/levy is applicable or payable by RCF. Blank field in BOQ (Price Bid) shall be treated
as ‘Inclusive’ in Basic Price of item.
1.10
Liquidated Damages (LD): For Supply LD shall be applicable for delayed supplies @ ½ % of
total value of PO per week or part thereof subject to maximum of 5 % of total order value(For
Supply portion only).
1.11
Liquidated Damages (LD): For Installation commissioning LD shall be applicable for delayed
Installation & Commissioning @ 1 % of total value of PO per week or part thereof subject to
maximum of 10 % of total order value(For Installation & Commissioning part).
1.12
Statutory Variation Clause: Any variation in statutory levies/taxes within the contractual
delivery period shall be to RCF’s account & beyond contractual delivery period, upward variation
shall be to Supplier’s account.
1.13
Security Deposit: You shall furnish security deposit of 10% of the total order value in the
form of demand draft in favour of RCF or bank guarantee valid till the execution of the order
within 15 days from the date of issue of P.O
You will furnish performance bank guarantee for same value of security deposit, a period of 12
months from the date of installation /commissioning or 18 months from the date of supply
whichever is earlier for satisfactory performance of the material. PLUS CLAIM PERIOD OF 3
MONTHS.
The security deposit submitted in the form of bank guarantee can be converted into PBG.
The bank guarantee shall be as per RCF's format from RCF approved bankers and to be executed
on non-judicial stamp paper of rs. 200/-The bank guarantee shall be directly sent from your
bankers to: dy. finance manager (purchase account), administrative building, chembur, mumbai
400 074.
1.14
In case the successful BIDDER violates any of the terms of NIT, RCF shall be entitled to forfeit the
EMD/SD without assigning any reason. e-Reverse Auction:
e-Reverse Auction shall be
conducted for finalization of contract, order shall be placed on lowest basis. Technocommercially qualified bidders shall only be allowed to participate in the e-Reverse Auction.
Page 5 of 65
ANNEXURE – I
Pre-qualification Details (to be submitted in Technical Bid)
NAME OF BIDDER : ..……………………………………………………………………………………………………
Sr Pre-qualification Criteria
1
Bidder must have manufactured, supplied, installed & commissioned at least 5 similar or higher capacity & rating power
transformers (As elaborated in technical specifications) during the last Five years & the same must be in operation. Bidder
shall submit copy of purchase orders as a proof of having supplied such transformers. And performance certificate from
concerned clients with details of contact persons
Fill details in following table and submit PO copy in Packet 3 for verification
Sr
PO No. & Date
Transformer Specifications
Name and details of Customer
1
Copy of Type test certificates as per IS-2026 from CPRI or independent testing authority for the same or higher rating
Transformer ( 3.5 MVA ,11/3.3KV) shall be furnished with the tender to prove capability of the transformer being
manufactured and is tested by bidder.
2
Fill details in following table and submit copy of Test Certificate in Packet 3 for verification
Sr
Test Certificate Details
Transformer Specifications
Testing Authority
1
Turnover during last three financial years ( Required minimum Avg. turnover of Rs. 7.80 lakhs)
(Please submit Turnover Certificate issued by your CA for following Financial years in Packet 3 for verification OR submit
P&L statements of following years)
3
Sr
Financial Year
1
2011-12
2
2012-13
3
2013-14
Amount ( Rs. )
Average Turnover for 3 years =
Page 6 of 65
Bank Solvency Certificate
4
(Minimum Rs. 10.50 lakhs) issued by your
banker within last one year of Tender i.e
after 01.03.2014
Please upload this certificate in packet-3
Location of Manufacturing
facility in India.
5 (Note: Non availability of these facilities
will results into rejection of offer)
Name of Bank : …………………………………..
Certificate date: …………………………………..
Solvency Value: ………………………………….
Address of Location: ………………………………..
( Details of facility to be submitted in Packet-3 )
Certificates attached :
6
7
Bidder
must
be
Original
Manufacturer of Oil cooled Power
Transformer having manufacturing
base in India with complete back up
of design & technical assistance.
1.
……………………………………………
2.
……………………………………………
3.
……………………………………………
Bidder must have in-house proven
Address of Location: ………………………………..
technology of vacuum pressure
impregnation/drying
system
for
winding insulation. Bidder to submit
documentary evidence and its ( Details of facility to be submitted in Packet-3 )
details.
SIGNATURE WITH STAMP
Page 7 of 65
ANNEXURE-II
TECHNICAL BID
(Note: Bidder has to confirm their acceptance in given sheet and for technical evaluation, this Annexure to be
submitted in Technical bid
NAME OF BIDDER: ……………………………………………………………………………..
Sr
Bidder
Confirmation
Short Text
( Please put √ in
front of
confirmation )
Design, manufacture, assembly, testing at works & delivery in
well packed condition to RCF stores, installation, testing, and
commissioning of Oil Cooled Power Transformer with oil of
following Specifications with complete accessories as per
specifications in Annexure III A and B:
1
Rating
Ratio
Vector Group
Impedance Volt
Cooling
Tap changer
Deviation if Any
□ Agreed
□ Disagreed
: 3.5 MVA
: 11kV/3.3kV
: Dyn11.
:As per IS 2026 (with IS tolerance)
: ONAN
: OFF load Tap changer
2
Acceptance to Scope of work for supply as per Annex-III
□ Agreed
□ Disagreed
3
Acceptance to Scope of work of Installation and Commissioning
as per Annex-III
□ Agreed
□ Disagreed
DECLARATION FOR LOSSES
A) The offered Copper and Iron losses are LESS than the specified losses specification BELOW and (as
mentioned in point no. 1.xii and 1.xiii ANNEXURE III)
No Load loss
: Std. 4.0 kW @ rated full load capacity and UPF at
nominal tap.
Load Loss
: Std. 28.0 kW @ rated full load capacity and UPF at
nominal tap.
B) Our offer will be rejected if the losses quoted in the BOQ are more than those mentioned above.
Sign and Stamp of the Bidder
Page 8 of 65
ANNEXURE-II
SCOPE OF WORK FOR SUPPLY:
1. Design, manufacture, assembly, testing at works & delivery in well packed condition to RCF
stores, installation, testing, and commissioning of oil type one no. Oil Cooled Power
Transformer as per IS 2026. (Required oil should be filled up while transporting the transformer and
sufficient loose oil to be sent along with the transformer).
Following Specifications with complete accessories as given below:
i) Rating
: 3.5 MVA
ii) Ratio
: 11kV/3.3kV
iii) Nominal Primary Volt : 11 kV +/- 12.5 %
iv) Nominal Sec voltage
: 3300 V +/- 10 %
v) Fault level (11kV& 3.3kv) : 500 MVA & 150 MVA
vi) Vector Group
: Dyn11.
vii) Impedance Volt
:As per IS 2026 (with IS tolerance)
viii) Cooling
: ONAN
ix) Type of construction : Core type, 3 phase, 50 Hz.
x) Installation
: Outdoor type
xi) BIL HV/ LV
: 75/45 kVp
xii) No Load loss
: Std. 4.0 kW @ rated full load capacity and UPF at
nominal tap. Inclusive of Tolerance
xii)Load Loss
: Std. 28.0 kW @ rated full load capacity and UPF at
nominal tap. Inclusive of Tolerance
xiii) Tap changer
xiv) Temp rise
xv) HV termination
: OFF load Tap changer
: 50/55 deg C (oil / winding)
: Cable box suitable for existing 11kV, 1x 3C x 240
sqmm Aluminium cable XLPE Termination
xvii)LV termination
: Cable box suitable for existing 3.3kV,
3½C x 300 sqmm Aluminium cable
xviii)Neutral
: Neutral bushing with cable box suitable for
connection to be earthed through NER.
xix) NER details
: 3.5ohms,3.6kv, 750/75 Amps for 30sec/continuous
2. CODE & STANDARDS TO BE FOLLOWED
The design & operational requirements of all the equipment offered shall comply with all the
statutory regulations, Indian electricity rules, Indian electricity Acts, The factory acts, Tariff advisory
committee requirements, The latest standards and safe practice. Any addition / modification shall be
carried out without any grudge to comply with above mentioned rules/regulations. The transformer
shall confirm to the specifications as per IS-2026 up to latest revisions. Some of the IS standards are
listed below.
IS-2026
Power transformer
IS-2099
Bushings
IS-335
Transformer oil
Page 9 of 65
IS-3639
IS-2705
3.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
Fitting & accessories for power transformer
Current transformers
FITTING & ACCESSORIES TO BE PROVIDED WITH THE NEW
TRANSFORMER:
Silica Gel Breather
Conservator tank with drain pipe
MOG with low oil level alarm contact.
Bottom Filter-cum-Drain Valve
Rating & Diagram Plate
Earthing Terminals
Thermometer pockets for OTI & WTI.
Lifting lugs
Air Relief Plug
Bi-directional rollers.
Plain oil level gauge on Conservator Tank.
Detachable type galvanized radiators with shut off valves.
Explosion Vent
Jacking pads
Separate LV Neutral Box
Top filter valve
150 mm Oil temperature indicator with alarm & trip contacts
150 mm Winding temperature indicator with alarm & trip contacts
Buchholz relay with air release valve, alarm & trip contacts & with two shut valves
M/Box with Double window and detachable gland plate for control cable termination. M/Box to be
provided with 230V, 15 Amps, 3 pin plug point for testing purposes and suitable CFL for
illumination.
Off load Tap changer switch.
Neutral bushing for earthing.
4.
EXISTING SITE LOCATION
1. The transformer shall be installed, tested & commissioned in the existing SGP Substation
Transformer bay area. The existing power cables & control cables shall be used and terminated in
the new transformer. The existing location of HV & LV cable gland boxes (box height and cable
gland plate) shall be retained for smooth termination of HV/LV cables in the new supplied
transformer. The dimension of the space available for the transformer is as given in Figure-1.
2. FOUNDATION: The tenderer shall furnish foundation plan of the transformer showing the fixing
arrangement of the transformer so that the existing transformer foundation base shall be used &
suitable for installation of new transformer. The transformer shall be provided with bi-directional
wheel and rail gauge, details of dimension as specified.(Drg no-31-VE-12)
5.
GENERAL SPECIFICATIONS
1. All contact ratings would be 6 A, 110 V DC (Alarm + Trip) and 10A 230Volt AC for auxiliary
supply and space heater.
2. The new transformer shall operate satisfactorily in parallel with existing transformer when connected
between high voltage and low voltage bus bars. The rating of the existing other Transformer is as
given below:
(11kV/3.3kV, 3.5 MVA, Vector Group: Dyn11, Imp V: 6.4895 % at 75 deg C
HV / LV Amps : 183.7 Amps/612.34.Amps, ONAN, with Off Load Tap Changer)
Page 10 of 65
3. All clearance between phase to phase/phase to earth in air shall be as per CBIP.
4. The transformer shall be capable of delivering rated current at a voltage equal to 105% of rated
voltage.
5. Transformer for two or more limits of voltage or frequency or both shall give its rated KVA under
all the rated conditions of voltage or frequency or both provided and increase in voltage is not
accompanied by decrease in frequency as per IS/IEC
6. Transformer shall be designed for over fluxing withstand capability of 110% continuous.
7. The transformer is designed to be overloaded as permitted in IS 6600.
8. Transformer shall be capable of allowing at least 3 consecutive starts of Induction motor while
delivering 85% of its rated power without any harmful effect on its insulation. The starting time of
the largest induction motor is 42 sec of 320kW.
9. Overload shall be allowed within the condition defined in the loading guide for transformer IEC/IS.
10. Transformers shall be designed and constructed to withstand without damage the effect of short
circuit as per specified standards. The short circuit level shall be as mentioned above. The
transformer shall be so designed as to be able to operate in parallel satisfactorily with similar
transformer.
11. The HV Transformer box shall be suitable for XLPE termination of one run of 3C x 240 sq.mm.
Aluminim cable. The LV Transformer box shall be suitable for termination of 3 runs of 3C x 300
sqmm Aluminium cable. The neutral shall be brought out to neutral bushing for earthing to be done
through the neutral earthing resistor. The cable boxes should be designed to accommodate cable
termination for respective 11kV & 3.3kV class cables.
6.
1.
2.
3.
4.
5.
6.
7.
8.
9.
7.
CONSTRUCTION
CORE
The Transformer shall be of core type and magnetic circuit shall be constructed
from high grade cold rolled non aging grain oriented silicon steel laminations of low
hysterisis loss and high permeability with double sided insulation.
The lamination shall be free from all burs and sharp projections. The limb and yoke
shall be circular structured carefully interlude and multiple stepwise arranged.
The whole core shall be coated with resin as protection against corrosions. The
noise level, no load current and no load losses shall be reduced by means of rigid core pressing
construction.
The insulation of the structure for the core to bolts and core to clamp plates shall
be such as to withstand voltage of 6000 Volts for 1 minute.
All steel sections used for supporting the core shall be thoroughly shoot and sand
blasted after cutting, drilling and welding.
The core shall be provided with lugs suitable for lifting the complete core and coil
assembly.
The tenderer shall furnish the exact type of core material ,its B/H curve, designed
flux density at normal tap.
The temp. of core shall not exceed that permitted in the relevant IS/IEC.
Further vendor shall submit the following documents as a proof towards use of
prime core material: Invoice of the supplier,Mill’s test certificate,Packing list,
Bill of entry certificate
WINDING
1. The winding material of the transformer shall be copper electrolytic grade. Purity certificate of
winding material shall be submitted. The party shall provide details of winding as follows:
Page 11 of 65
2.
3.
4.
5.
6.
8.
INTERNAL EARTHING
1.
All internal metal parts of the transformer with exception of individual
clamping, plates shall be earthed.
The transformer top shall be provided with detachable tank cover with bolted flange gasket joint,
lifting lugs shall be provided for removing cover. The surface of the cover shall be suitably sloped so
that it does not retain rain water or oil on cover.
Material used for gasket shall be corked neoprene gasket.
Gasket joint for the tank & the manhole cover ,bushing & other bolted attachments shall be so
designed that it shall not deteriorate with ageing due to change in weather.
2.
3.
4.
9.
BUSHING
1.
2.
All bushing shall confirm to requirement of the latest revisions of IS 2099 and IS 3347.
HV and LV porcelain bushing shall be detachable from outside of tank marked with the symbols
corresponding to the connection diagram indicated in the diagram plate in accordance with ISS.
The bushing shall be so located as to provide the required electrical clearances between phase and
phase to earth.
3.
10.
OFF LOAD TAP CHANGER.
1.
2.
3.
4.
5.
11.
 Maximum current density in winding
 Description of winding insulation
 Nature of insulation
 Details of winding and winding conductor
Transformer shall be 2 winding type. The coil shall be manufactured from the electrolytic copper
conductor.
All insulating material shall be of proven design. The coil shall be so insulated that the impulse and
frequency, voltage & stresses are min.
The high voltage & low voltage windings shall be completely impregnated and cast under vacuum
mould so that the spools are free of air bubbles.
The high voltage & low voltage windings of 1 phase shall be separately cast as one rigid tubular coil
with no key between their coaxial arrangements that is no crepe path can form even under dusty &
corrosive ambient conditions.
The windings shall not absorb any moisture& shall be suitable for tropical climate & 100% humidity.
The Off load Tap Changing gear shall be provided by external 3 phase gang operated tap changing
switches, with handle along with visual tap position indicator for the tapping. provision shall be
made to padlock the handle in each tap position.
Transformer shall be provided with off load tap changing equipment on the HV winding with taps
as specified above to provide for constant voltage on the secondary side with variation in the HV
side.
The tap switch shall be mounted on one side and in an easily accessible position.
All contacts of the tapping shall be held in the position under adequate contact pressure so as to
avoid contact pitting during starting of fan duty motors for longer duration with starting current of
motor.
Transformer shall be capable of operating continuously at its rated KVA on any tap without any
detrimental effect on any part.
Tank details.
Page 12 of 65
1.
2.
3.
4.
5.
6.
7.
12.
The transformer tank and cover shall be fabricated from good commercial grade low carbon steel
suitable for welding and of adequate thickness. The tank and the cover shall be of welded
construction. All seams shall be welded and where practicable they shall be double welded. The tank
shall have sufficient strength to withstand without permanent distortion (i) filling by vacuum and (ii)
continuous internal gas pressure of 0.35 atm. with oil and operating level.
The tank material shall be of IS: 2062 or equivalent with ultrasonic testing done for elimination of
defects in rolled plates. The welding shall be as per prior approved WPS (Welding Procedure Specs)
by trained and tested welders. The welding plan has to be shown in general i.e. Category-wise or for
each type of weld in the mechanical fabrication drawing, which shall be submitted to Purchaser. All
fittings like elbows, bends etc. shall be seamless to American or Indian Standards. No resistance
welding of fasteners will be done anywhere on the transformer.
Transformer tank pressure and vacuum deflection test as per CBIP norms and same shall be
witnessed by RCF Engineer.
Lifting eyes or lugs shall be provided on all parts of the transformer requiring independent handling
during assembly or dismantling. In addition, the transformer tank shall be provided with lifting lugs
and bosses properly secured to the sides of the tank, for lifting the transformer either by crane or by
jacks.
The top of the tank, marshalling box and radiator header shall be of slopping construction.
The details of the anchoring of the core and coil assembly shall be furnished.
Galvanised Radiator provided for cooling shall have isolating valves at both ends, The valves shall be
butterfly type and leak-proof. The radiator shall be constructed out of minimum 1.5 mm thick prestressed steel of welded construction. Details of testing reports on galvanised radiators to be
submitted to RCF.
Losses.
1. The bidder shall state the transformer losses viz. iron (core) and copper loss. The iron loss (no load
loss) in KW at rated voltage and at rated frequency, and load losses (Copper loss) in KW at rated full
load capacity and at rated voltage and frequency shall be guaranteed at 75 deg. C.
2. If the offered Copper and Iron losses are more than the specified losses in specification as mentioned
in point no. 1.xii and 1.xiii, the offer will be rejected.
3. For the purpose of comparison of bids, the capitalized cost of iron loss (KW) and load losses (KW)
shall be appropriately loaded w.r.t. to the lowest value quoted by other bidders. Formula given below
for reference.
• Capitalized value of iron loss per KW – Rs.3,97,142/• Capitalized value of copper loss per KW – Rs. 82,352/4. If any or all actual losses during test by third party are found to exceed the guaranteed value given in
the offer, the penalty will be imposed on the excess loss over the corresponding guaranteed loss (any
or all). The penalty shall be calculated for the excess of no load loss and for the excess of the load
losses at rates specified above (point no. 12.2 & 12.4). If the test figure of losses is less than the
guaranteed value, no bonus will be allowed. Any changes in the figure assigned for transformer losses
will not be permitted after opening of the price bids and bid evaluation will be carried out on the
basis of information made available at the time of price bid opening.
5. During testing, transformer losses should be the same as mentioned in the offer. If the losses are more,
difference in losses (excess value) will be penalized. i.e at the rate of Rs 3,97,142 /KW for iron losses and
Rs 82,352/KW- for copper losses. i.e If copper losses are more by 0.1KW, Rs 8235.2 will be deducted
while making payment.
Page 13 of 65
6. Formula for Capitalizing No load and Load losses is as given below.
a. Capitalized cost of IRON LOSSES in Rs. per KW =
(T * E +A) * (1+r) n -1
r (1+r)n
b. Capitalized cost of COPPER LOSSES in Rs per KW =
i)
ii)
iii)
iv)
v)
vi)
vii)
viii)
(T * E * LLF. +A * TF)* (1+r)n -1
r.(1+r)n
T= No. of hours for which transformer will be in service for a year (350 days ie 8400 hrs.)
E= Energy charges per KWH= Rs. 8.0 /kwh
A= demand charges per KVA ( Rs. 200 /KVA ) or (Rs 235/kW)
r= rate of interest (11%)
n= Life of transformers in years ( 10 years)
LLF= Loss load factor (= 0.2 LF+ 0.8 LF²) (LF=40%)
TF= (max. Demand in KVA/ rated KVA of transformer)2 =0.16
For fraction of kW the penalties shall be applied pro-rata.
7. Purchaser reserves the right to reject the transformer if during tests any of the following conditions
arises:
a) Total losses exceed the party’s offered losses value with a tolerance of 10% as per IS
2026 (Part 1): 2011 Sr.No. 1i) a tolerance.
b) Impedance value exceeds the guaranteed value by + 10% or more.
c) Oil or winding temperature rise exceeds the specified value by 5degC
d) Transformer fails on impulse test.
e) Transformer fails power frequency voltage withstand test.
f) Transformer is proved to have been manufactured not in accordance with the agreed
specification.
g) Purchaser reserves the right to retain the rejected transformer and take it into service
until the seller replaces, at no extra cost to Purchaser, the defective transformer by a
new transformer.
h) Alternatively, the seller shall repair or replace the transformer within a reasonable
period to purchaser's satisfaction at no extra cost to the purchaser.
13.
Tests
1. The transformer shall be completely assembled including rollers, radiators, cable boxes with
auxilliaries and tested at the factory. An inspection/test schedule shall be forwarded to us for our
comments and approval. All tests shall be witnessed by RCF Engineer. Tests shall be performed
in compliance with B.S.171, IEC publication No.76, IS 2026:1977 (parts I to V), CBIP and IS:
2026:1981 (Part III) or latest editions or any other authoritative standard.
2. Routine tests, as specified in standards shall be performed on the transformer which includes the
following tests :a. Resistance of each winding of each phase at principal taps and at all taps and corrected to 75 deg. C
b. Turns ratio for all sets of windings on each tap.
c. Polarity and phase relations.
d. Exciting current at 100 and 110% of rated voltage.
Page 14 of 65
e. Excitation losses at 90, 100 and 110 percent rated voltage measured by the average voltage voltmeter
method. The excitation losses given in the test report shall be those measured after the impulse tests
are completed.
f. Load losses, measured at rated frequency, by applying a primary voltage sufficient to produce rated
current in the windings with the secondary windings short circuited.
g. Dielectric test on each transformer as per IS-2026 (Part III).
h. Bushings shall be tested for capacitance and power factor and shall meet the manufacturer's
requirements.
i. The loss angle (tan delta) and capacitance of the windings shall be measured in the works.
j. Magnetic balance test to check symmetry of the magnetic circuit.
k. Insulation resistance test for 10 sec. 60 sec. and 600 sec. (for all windings), separate source voltage
withstand test for all windings, induced over voltage test.
l. Impedance voltage shall be measured at extreme tap with respect to normal tap
m. Calibration of temperature indicators (OTI & WTI), PRD and MOG.
3. Transformer Tank Pressure /Vacuum withstand test on tank and radiators shall be carried out in
presence of RCF Engineer.
4. Type test-heat run test shall be carried out on the transformers under rated conditions to check the
temp rise on winding and core. It shall not exceed the values specified in IS 11171/IEC.
5. Party shall arrange for NABL approved third party inspection for losses measurement test with their
test equipments during inspection at party’s site in presence of RCF Engineer.
6. SFRA test shall be carried out at party’s works and at RCF site during commissioning of the
transformer as per IEC. The same will be witnessed by RCF Engineer.
7. All Routine tests shall be carried out at RCF Plant site during commissioning as per IS- 2026(latest
version).
14.
RADIATORS:
1. The radiators of cooler units shall be galvanised.
2. Tank mounted radiators/coolers shall be of the detachable type with bolted and gasketted flanged
connections. The following accessories shall be provided for radiator:
i. Shut off valves and blanking plates on transformer tank at each point of connection.
ii. Top and bottom shut off valves and blanking plates on each radiator.
iii. Lifting lugs
iv. Top oil filling plug, 19 mm size.
v. Air release plug at top.
vi. Oil drain plug at bottom, 19 mm size.
15. INSULATING OIL
1.
The oil shall comply in all respects with the provisions of IS 335, BS 148 or IEC Publication
No.296. Particular attention shall be paid to deliver the oil free from moisture having uniform quality.
2.
The oil shall be of EHV grade and shall have the following main characteristics or equivalent
(the requirement indicated is determined in accordance with the test methods adopted by IS 335).
3.
Characteristics
Requirement as per IS: Method of Test
335
1.
Appearance
The oil shall be clear and Visual
transparent and free from
suspended
matter
or
Page 15 of 65
sediment temperature.
2.
Density at 27 deg.C
3.
Kinematic Viscosity @ 27 Vst.
27 deg. Max.
- do -
4.
Interracial tension Min.
0.04 N/m
IS: 6104
5.
Flash Point
(Closed CUP)
140 deg. C
P-21 of IS: 1448
(Part I)
6.
Pour Point
-10 deg. C
P-10 of IS: 1448 (Part I)
7.
Neutralisation Value
(total acidity) max.
0.03 mg mg/KOH/g
Appendix C of IS: 335
8.
Corrosive sulphur
Not worse than
(In
terms
of classification-1
classification of copper
strip)
Electric Strength
(Breakdown voltage)
IS: 1448 Part I
New untreated oil
No dielectric
down
break
No dielectric
down
break
9.
0.895
30 kV (r.m.s.)
Any recognised method
If the above value is not attained, the oil shall be treated.
ii)
After treatment
60 kV (r.m.s.)
10.
Dielectric Dissipation 0.002 (avg. 0.001)
Factor (tan-delta) at 90
deg. C, max.
IS: 6262-1971
11.
Specific
(resistivity)
min.
IS: 6103-1971
12.
Water content, max. per 30 (avg. 20 ppm)
million
13.
Oxidation Stability
resistance @ 90 deg. C 35x10
ohm.cm.
Neutralisation
oxidation max.
after 0.40 mg. KOH/g
Total
sludge,
oxidation, max.
after
Karl Fischer Method
Appendix of IS:335
0.10 mg. KOH/g
Page 16 of 65
Tan delta at 90 deg.C
after ageing test
within 0-2%
Max. 1.0 mg. KOH/g
14.
Saponification Value
15.
Presence of oxidation The oil shall not contain Appendix F IS: 335
inhibitor
anti-oxidant additives.
16.
Marshalling Box.
1. A sheet steel weather proof marshalling box shall be provided for outdoor use .The door provided
shall be lockable type with glass front.
2. This box shall cover all the auxiliary devices except those which must be mounted on the
transformer. All terminal blocks for RCFs cable connection shall be located inside the box.
3. All control alarm, indications and relay provided with the transformer shall be wired up to
marshalling box. 25 % spare terminals shall be provided extra .These terminal shall consist of CT
wiring with polarity mark therein for connection to the relays in the switchgear panel.
17.
The guarantee shall cover following but not limited to the same
1.
2.
3.
4.
5.
6.
7.
8.
18.
Correct and faultless calculation, design and manufacture.
High reliability under normal and continuous operation
High quality of material and services
All load data and rating under continuous operation
All data concerning short circuit capacity .
All insulation and their correct coordination.
compliance with specified norms and standards.
Within the specified period of guarantee, the supplier shall replace any faulty material, equip. service
without any additional cost or delay.
PAINTING
1.
2.
3.
4.
5.
6.
19.
Appendix E IS-335
All steel surfaces of all the equipment shall be thoroughly cleaned by sand blasting or Chemical
process to make smooth surface free of scaling, grease rust and any foreign material.
The internal surface in contact with insulating oil shall be painted with heat resistance, oil insoluble
insulating varnish..
All the external surfaces after cleaning shall be given the coat of high quality red oxide or yellow
chromate primer followed by filler coats.
The transformer enclosures shall be finished with grey colour shade 631 as per IS 5 with two coats of
epoxy base paints.
The colour shall withstand tropical heat, rain etc. The paint shall not scale or crinkle or be removed
by abrasion due to normal handling
Little touch up paint shall be supplied with the transformer
WARRANTY
The transformer shall be guaranteed against manufacturing defects for a period of 12 months from
the date of commissioning or 18 months from the date of dispatch, which ever is earlier.
Page 17 of 65
20.
TESTING /INSPECTION
All Routine / Type tests as per IS 2026(latest version) shall be conducted at works in presence of
RCF Engineer and all Routine tests shall be carried out at RCF Plant site before commissioning of
the transformer.
21. SPARES
Spares similar to the ones being supplied with the power transformers.
a) One set of HV bushing metal part
b) One set of LV bushing metal part
c) One set of neutral bushing metal part
d) Three sets of HV bushing insulator.
e) Four sets of LV bushing insulator.
f) Magnetic Oil Gauge- : Two nos
g) Oil level Gauge /Indicator for conservator tank.:Two nos.
h) Complete set of winding temperature indicating equipment (OTI) :Two nos
i) Complete set of winding temperature indicating equipment (WTI) : Two nos
j) Pressure Release Device.:Two nos
k) Silica gel breather.: Two nos
l) Buchholz Relay – Two nos
22.
1.
2.
3.
4.
5.
MISCELLANEOUS:
Removal of old 3.5 MVA Transformer with all accessories from plinth & Transportation to Store
yard (approx. 0.5 Km from site) at RCF Plant site, Chembur. Job shall include loading/unloading of
old transformer after removal of HV/LV cables & dismantling of all radiators, conservator tank
including oil etc. The crane required for unloading & installation shall be provided by RCF. Truck
shall be arranged by the party.
In case dismantled for removal, the transformer shall be assembled with all accessories and oil filled
and filtered. Party to arrange for the oil filtration machine.
Party shall arrange for Transportation from Party’s work to RCF site for installation,
testing & commissioning.
Unloading, installation, testing & commissioning shall be in the party’s scope. The
crane required for unloading & installation shall be provided by RCF.
The party shall submit all the transformer drawings, general arrangements like rail gauge arrangement,
HV/LV terminal box size & height, overall length, breadth, height, radiators, marshalling box etc. for
approval before supply of the transformer.
TECHNICAL DATA SCHEDULE :3.5 MVA, 11KV / 3.3 KV POWER TRANSFORMER
Bidder to fill up this Data sheet and submit along with Technical bid
ITEM
NO
DESCRIPTION
UNITS
BIDDER OFFER
Page 18 of 65
Transformer Rating
1
MVA
Manufacturer
Primary Voltage
KV
Primary Current
A
Secondary Voltage
KV
Secondary Current
A
% Impedance
%
Magnetising Current at rated voltage on nominal tap
A
2 Losses
Guaranteed no load loss At nominal Voltage
KW
Guaranteed load loss At nominal Voltage
KW
3 Total Volume of Oil
Weight of core and winding
Ltr.
Kg
Total weight of complete transformer along with all
accessories
Weight of Transformer arranged for transport
Kg
Kg
4 Impedance voltage
Initial Tap
%
-
Primary Tap
%
-
Maximum Tap
%
5 Efficiency at 0.8pf
- at Full Load
%
- At 75% of load
%
- At 50% of load
%
Maximum Efficiency at Which % Load
%
6 Dimensions of transformer
overall Length
mm
overall Width
mm
overall Height
mm
wheel to wheel distance
mm
7 STANDARDS
In accordance with IEC 76 / IS 2026
Maximum temperature rise in top oil
8.a
C
Page 19 of 65
Maximum Winding temperature rise measured by
resistance
C
8.b
9 VOLTAGE RATIO No.
Load Voltage ratio:
-
Initial Tap
-
Primary Tap
-
Maximum Tap
10 WINDING CONNECTIONS AND VECTOR GROUP
Winding connections
-
HV
-
LV
Vector Group
11 INSULATION LEVELS
Impulse withstand voltage:
HV winding
KV peak
LV winding
KV peak
-
KV peak
LV neutral
Power frequency test voltage:
-
HV winding
KV rms
-
LV winding
KV rms
-
LV neutral
KV rms
12 SHORT CIRCUIT PERFORMANCE
Short –circuit withstand capabilities
MVA for 2 sec
13 REGULATION
Regulation at full load (75⁰C) and unity power factor
%
Regulation at full load (75⁰C) and 0.85 power factor
%
14 BUSHINGS
HV Bushings
-
Total creepage distances to earth
mm
-
Electrical clearance phase to phase
mm
-
Electrical clearance to earth
mm
-
Rated current
A
-
Rated Voltage
V
Page 20 of 65
-
Impulse withstand voltage
KV
LV Bushings
-
Total creepage distances to earth
mm
-
Electrical clearance phase to phase
mm
-
Electrical clearance to earth
mm
-
Rated current
A
-
Rated Voltage
V
-
Impulse withstand voltage
KV
15 Provision of NEUTRAL TERMINALS
Neutral Bushing
Yes/No
16 NOISE LEVEL in dB
dB (A)
17 Consent for Installation & Commissioing
Existing foundations railing, existing cables, suitable
HV/LV cables boxes height & dimensions to be
matched for installation of transformer
(Party may visit the site before bidding )
Yes/No
18 Neutral connection Details
Yes/No
Through NER
19 Other
Submission of Pre Qualification documents
Consent for removal 0f Old transformer and shifting as
per specs
Yes/No
Yes/No
ANNEXURE- III
COMMERCIAL TERMS & CONDITIONS
(KINDLY FILL THIS SHEET AND SUBMIT IN PACKET-5 OF PART-I )
Page 21 of 65
BIDDER CONFIRMATION
Sr
COMMERCIAL CLAUSES
PACKING & FORWARDING
1
2
3
4
5
6
7
8
9
(Please put √ in front of your
confirmation)
If payable extra on total basic rate of each item, please quote in ‘%’ of basic Rate in
Price Bid (BOQ sheet).
EXCISE DUTY:
If payable extra on total basic rate of each item, please quote Excise duty in ‘%’ inclusive
of Education & Higher Education cess e.g. 12.36%. Excise duty will be applicable on
‘basic rate + Packing & forwarding charges’.
SALES TAX (VAT/CST)
Quote % of VAT in Price bid for Supplies within Maharashtra OR
Quote % of CST against form-‘C’ for Supplies from outside Maharashtra. Kindly quote
either VAT or CST.
□ % Extra
□ % Extra
□ Inclusive
SERVICE TAX:
SERVICE TAX IN % IF APPLICABLE FOR INSTALLATION, COMMISSIONING PORTION
□ % Extra
□ Inclusive
□ % Extra
□ Inclusive
□ % Extra
□ Inclusive
□ % Extra
□ Inclusive
FREIGHT CHARGES :
Supplier will have to deliver the material up to RCF stores.
Freight charges should include Transportation, loading & unloading of material at RCF.
INSURANCE :
If insurance charges are payable extra by RCF then put insurance charges in this filed. If
insurance is to RCF’s account then put ‘1’ (one) in this field.
OCTROI :
Octroi charges are applicable for deliveries made from outside Mumbai Octroi Limit.
If octroi charges are to RCF’s account or Extra then please mention present applicable
rate of Octroi duty i.e. 5.5% in Octroi field. Octroi charges will be refunded against
documentary proof such as Octroi paid receipt/form-B.
□ % Extra
□ Inclusive
□ Inclusive
1.
PERIOD FOR SUBMISSION FOR DRAWING:
..…………...…….DAYS
2.
MATERIAL DELIVERY PERIOD TO RCF STORES FROM THE DATE OF APPROVAL OF DRAWING
…………………….DAYS
3.
PERIOD FOR INSTALLATION & COMMISSIONING FROM THE DATE OF SITE READINESS/
INTIMATION BY RCF.
…………………….DAYS
LIQUIDATED DAMAGES ( FOR LATE DELIVERY FOR SUPPLY OF MATERIAL):
L.D. CLAUSE IS APPLICABLE FOR THE DELAYED DELIVERY @ 0.5% PER WEEK OF
DELAY TO MAXIMUM 5 % OF PO VALUE (MATERIAL VALUE).
( NON ACCEPTANCE OF LD CLAUSE WILL LEAD TO REJECTION OF OFFER )
□ AGREED
□ DISAGREED
LIQUIDATED DAMAGES FOR INSTALLATION AND COMMISSIONING:
L.D. CLAUSE IS APPLICABLE FOR THE DELAYED INSTALLATION & COMMISSIONING @ 1
% PER WEEK OF DELAY TO MAXIMUM 10 % OF VALUE OF INSTALLATION & COMM.
( NON ACCEPTANCE OF LD CLAUSE WILL LEAD TO REJECTION OF OFFER )
□ AGREED
□ DISAGREED
You shall furnish security deposit of 10% of the total order value in the
form of demand draft in favour of RCF or bank guarantee valid till the
execution of the order within 15 days from the date of issue of P.O
10
You will furnish performance bank guarantee for same value of security
deposit, a period of 12 months from the date of installation
/commissioning or 18 months from the date of supply whichever is
earlier for satisfactory performance of the material. PLUS CLAIM PERIOD
OF 3 MONTHS.
□ AGREED
□ DISAGREED
The security deposit submitted in the form of bank guarantee can be
converted into PBG.
The bank guarantee shall be as per RCF's format from RCF approved
bankers and to be executed on non-judicial stamp paper of Rs. 200/-The
bank guarantee shall be directly sent from your bankers to: dy. finance
Page 22 of 65
manager (purchase account), administrative building, chembur, mumbai
400 074.
11
GUARANTEE/ WARRANTY CLAUSE:
SUPPLIER SHOULD PROVIDE GUARANTEE/WARRANTY CERTIFICATE FOR A PERIOD OF
12 MONTHS FROM THE DATE OF INSTALLATION / COMMISSIONING OR 18 MONTHS
FROM THE DATE OF SUPPLY WHICHEVER IS EARLIER.
□ AGREED
□ DISAGREED
12
FIRM PRICE CLAUSE:
PRICE SHALL BE FIRM TILL THE EXECUTION OF THE CONTRACT, ANY STATUTORY
CHANGE WITHIN CONTRACT PERIOD WILL BE BORNE BY RCF AND BEYOND CONTRACT
PERIOD SHALL BE TO SUPPLIER’S ACCOUNT.
□ AGREED
□ DISAGREED
13
SEPARATE ORDER SHALL BE PLACED FOR SUPPLY AND SERVICE JOB
(INSTALLATION AND COMMISSIONING)
□ AGREED
□ DISAGREED
15
INCOME TAX WILL BE DEDUCTED AT SOURCE AS PER PREVAILING RATES FOR
THE WORK ORDER OF INSTALLATION AND COMMISSIONING
□ AGREED
□ DISAGREED
16
WHETHER THE PARTY IS REGISTERED UNDER MICRO/SMALL/MEDIUM ENTERPRISES ACT 2006
(PLEASE FURNISH THE PROOF – ‘NSIC’ CERTIFICATE )
□ YES
□ NO
17
WHETHER THE PROPRIETOR OF “MSME” ENTERPRISE IS FROM SC/ST CATEGORY
(PLEASE ATTACH CAST CERTIFICATE ISSUED BY COMPETENT AUTHORITY)
□ YES
□ NO
18
PARTICIPATION IN E-REVERSE AUCTION AFTER PRICE BID OPENING
(NON ACCEPTANCE MAY RESULTS IN TO REJECTION OF YOUR OFFER)
□ AGREED
□ DISAGREED
SIGNATURE AND STAMP OF BIDDER
Page 23 of 65
ANNEXURE - V
RASHTRIYA CHEMICALS & FERTILIZERS LTD.
(Government of India Undertaking)
NOTICE INVITING TENDER
GENERAL TERMS & CONDITIONS
1.0.0
Definition
The term ‘CONTRACT’ shall mean and include the Notice Inviting Tender (NIT) the Instructions to TENDERER,
the Tender, Letter of Intent accepting the tender in part of full, Special and General Terms and Conditions,
Directions, and comments conveyed in writing, the Purchase Order or Work Order, and its subsequent
variations if any, r any other authorized CONTRACT documents, and those general and special conditions that
may be added subsequently or such other documents, drawings, specifications as may be prescribed.
1.0.01 The terms ‘CONTRACTOR’, shall mean the person(s), firm, company with whom, a CONTRACT has been entered into and shall
be deemed to include their representatives, heir, executors and administrators, successors and permitted assignees of such person,
person(s), firm or company.
1.0.02
The terms ‘RCF” shall mean Rashtriya
Chemicals & Fertilizers Limited having its Registered Office at ‘Priyadarshini’, Eastern Express Highway, Sion, Mumbai 400 022 and
shall be deemed to include their successors and/or assignees, and shall include the Administrative and Executive Officers authorized to
deal with all matters relating to the CONTRACT.
1.0.03 The Term ‘TENDERER’ shall mean the person(s), firm or company who offer(s) a tender or quotation duly signed in response t
the invitation to tender issued by ‘RCF’ and shall be deemed to include their representatives, heirs, executors and administrators,
successors and permitted assignees to such person(s), firm or company.
1.1.0
Instructions for submission of Tender
1.1.01 Every tender shall be made out in English, Hindi or Marathi language. All other information will also be supplied by the
‘TENDERER’ in English, Hindi or Marathi language. Only one language will be used in the tender. In case of conflict the English
version shall prevail. All amounts shall be indicated by TENDERER both in works as well as in figures. Whether there is difference
between prices quoted in figures, and words, corresponding amount quoted in words shall prevail.
Tenders should be free from overwriting. All corrections should be duly attested by the tenderers. Tenders should be signed by tenderer
manually in long hand by person(s) who is/are legally authorized to sign on behalf of the person(s) or firm or company tendering and in
case of firm/company, tender should bear its seal or stamp. The legal instrument of authority either in original or a certified copy thereof
empowering the person(s) signing their tender, should accompany the tender. No oral, telephonic or telegraphic tenders or modifications
in the tenders shall be considered under any circumstances.
All tenderers are requested to submit their tenders STRICTLY as per the instructions given below in the
instruction. Tenders should be submitted personally in the tender box at the Office of Chief Material Manager,
Purchase Section, Administrative Building, Chembur, MUMBAI - 400 074, INDIA, or sent by Registered Post to
the same address so as to reach well in advance of the closing date and time.
The envelopes containing the tender should be superscribed with The Tender No. and Date of opening.
1.1.02
Submission of Tenders
Tenders are to be submitted in quadruplicate and should be type written. Tenders are to be submitted in triple sealed covers as follows:
i.
Technical part of tender
The first sealed envelope should contain all copies of technical details of the tender. The cover should be clearly marked “Technical
part of tender”.
ii.
EMD & Unpriced Commercial part of Tender.
Page 24 of 65
The second sealed envelope should contain Earnest Money Deposit and Copies of Unpriced commercial part of tender. The cover
should be clearly marked “Unpriced Commercial part of Tender”.
iii.
Commercial Tender with Price.
The third sealed envelope should contain all copies of the Commercial part of the tender with Price details. The cover should be clearly
marked “Commercial part of tender with Prices”.
1.1.03 All the three envelopes should be put
into an outer envelope duly sealed. All these four envelopes should be properly super scribed with our “Tender No. and Due Date and
Brief Description and the Name of the CONTRACTOR for proper identification.
2.0.00 Clarifications
2.0.01 In case clarifications are required on invitation to tender the TENDERER shall approach RCF in writing well before the opening of
the technical part of the tender, and RCF will provide the information required in writing. However, failure to receive any addendum or
clarification shall not relieve the TENDERER of any of the obligations stipulated in the invitation to tender.
2.0.02 The invitation to tender with annexure and all attachments will be considered to have been read, understood and accepted by the
tenderers unless otherwise specifically stated by them in writing well before the scheduled opening of the technical part of the tender.
2.0.03 The terms and conditions as embodied in the CONTRACT shall be final and any other terms mentioned in the supplier’s tender but
not included in the CONTRACT shall be deemed as rejected by RCF.
3.0.00 Tender opening
3.0.01 Tenders will be opened in two stages
Part I – Technical & Unpriced Commercial part of the tender.
Part II – Commercial part of the tender with prices.
3.0.02 The Technical and Unpriced Commercial part of tender (part-I) will be opened on the prefixed date in the presence of
TENDERERS (only public tenders) and their representatives who desire to attend the tender opening.
3.0.03 The Commercial part of tender with Prices (part-II) shall be opened in public (only public tenders) after the corresponding
Technical and Unpriced Commercial part of the tender are scrutinized and possible clarifications obtained from such tenderers as may be
required so as to bring the tenders at part technically.
3.0.04 Based on clarification, the TENDERER may be asked to submit if required, revised sealed commercial part of the tender with
prices (Part-II).
3.0.05 Tenderers will be given adequate notice regarding date and venue of public opening.
4.0.0
4.0.01
EARNEST MONEY DEPOSIT
Earnest Money Deposit (amount as mentioned in invitation to bid) should be deposited in nearest branch of State
Bank of India, “A/c No.32376445560, M/s Rashtriya Chemicals & Fertilizers Limited A/c at Mahul Road Branch,
Chembur, Mumbai, Branch Code 0564
Or
RTGS/NEFT: EMD can also be deposited in RCF’s account through RTGS/NEFT and details of this
transaction with UTR number to be submitted along with technical bid for verification. Bank details for
RTGS/NEFT payment are as follows :
Beneficiary Name : Rashtriya Chemicals & Fertilizers Limited
Name of Bank
: State Bank Of India
Branch
: Mahul Road, Chembur, Mumbai
Branch Code
: 00564
IFSC Code
: SBIN0000564
Current A/c No. : 32376445560
4.0.02
Any request to adjust Earnest Money Deposit out of the tenderer’s running bills or pending payments will not be considered
and the tender will be treated as without Earnest Money Deposit.
4.0.03
Tenders without Earnest Money
Page 25 of 65
Deposit or with the Earnest Money Deposit in a manner other than in what is mentioned above are liable to be
rejected at the discretion or RCF.
4.0.04
Government of India Undertakings, Small Scale Industries Registered under single point registration with National Small
Scale Industries Corporation and RCF Ancillary Units are exempted from the payment of Earnest Money Deposit.
4.0.05
Forfeiture of Earnest Money
Deposit.
If for any reason whatsoever any TENDERER withdraws his tender at any time prior to expiry of the validity
period or after issue of the Letter of Intent, Purchase Order, fails or refuses to execute the order or to furnish
the security deposit for faithful performance of the CONTRACT within the stipulated time the amount of
Earnest Money is liable to be forfeited.
4.0.06
Refund of Earnest Money
Earnest Money Deposit will not carry any interest. Earnest Money Deposited by the unsuccessful tenderers
will be refunded as soon as possible. Earnest Money Deposit of successful TENDERER will be refunded after
the successful TENDERER furnishes the security deposit.
5.0.00 SECURITY DEPOSIT.
The Security Deposit for proper & timely fulfillment of the CONTRACT has to be paid by every successful
TENDERER. No exemption will be made. The scale of security deposit to be furnished is as under or as
specified in the bid abstract sheet of the tender:
The amount of security deposit to be furnished is 10% of CONTRACT value.
The CONTRACTOR will have to give security deposit as specified in the tender in the form of either a Demand Draft in favour of
Rashtriya Chemicals & Fertilizers Limited payable at Mumbai, or by means of a Bank Guarantee as per RCF’s proforma (as ANNEX –
VII) from any Nationalized/ Scheduled Bank included in the RCF’s approved list of Banks for Bank Guarantees attached at AnnexureVIII. The Security Deposit shall be furnished to RCF, for a suitable period as prescribed by RCF in the tender. The Bank Guarantee
should be forwarded by the CONTRACTOR’s Banker directly to RCF with the covering letter of the Bank. RCF reserves the right to
insist on Security Deposit in the form of Demand Draft from any CONTRACTOR.
5.0.01 In case of foreign supply, the Bank Guarantee submitted by the foreign bank should be counter guaranteed/confirmed by State
Bank of India, Commercial Branch, Swastik Chamber, Sion-Trombay Road, Chembur, Mumbai 400 071, India. The charges of the
confirmation if any will be borne by the CONTRACTOR.
5.0.02 In the event of any breach of any of the terms and conditions of the CONTRACT or the CONTRACTOR neglects, delays or fails
to perform the CONTRACT, RCF shall have the right to forfeit the security deposit. The security deposit shall not bear any interest.
6.0.00 PERFORMANCE GUARANTEE
The CONTRACTOR shall provide Bank Guarantee for performance, in case of is specified in invitation to bid, equivalent to value of
Security Deposit for a period of 15 months from the date of commissioning or 21 months from the completion of supplied whichever is
earlier (or as specified in invitation to bid). Security Deposit can be converted into Performance Guarantee at the discretion of RCF.
7.0.0
VALIDITY OF TENDERS.
All tenders should be kept valid for acceptance for 120 days from the tender closing date unless otherwise specified in tender invitation.
Tenders of lesser validity period may not be considered. In case of revised commercial tenders with prices (Part-II) for validity period, the
date will be reckoned from the date on which revised commercial tenders with prices were opened.
8.0.0
TENDER INFORMATION
Tenders should include inter alia the following information.
8.0.01
Technical & Unpriced commercial part of tenders (part-I)
I.
Technical Part.
a)- Invitation to tender No.
b)- Scope of Supply.
c)- Complete description of equipment/material supported by brochure, catalogue
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and/or other descriptive standard
documents.
d)- Completed data sheets as per the
requirement of the tender.
e)- Lay out drawings of sketched with
(approximate) dimensions of equipment
and indications of limits of supply.
f)- Information on shipping weights and
volume with special attention to heavy and
over size package.
g)-Itemized list of spare parts of
i)- Erection and commissioning
ii)- Two years operation.
h)- Initial supply of spare parts will be
ordered on the successful TENDERER. For
further orders of spares the TENDERER
shall indicate the nearest sources of
supply from MUMBAI.
i)- List of Special Maintenance tools, material fixtures and special erection tools and equipments.
j)- TENDERER shall state name of the manufacturers proposed for every equipment item, which is not of his own manufacture.
k)- List of similar equipments in operation indicating there in whether visits to the plants can be arranged.
l)- Third party inspection programmed and scope of work.
m)- Nature of Maintenance assistance available or offered by the TENDERER.
n)- Nature of Erection and commissioning assistance offered by the TENDERER.
o)- The TENDERER should undertake to give shop drawings of spare parts and main equipment to enable RCF to undertake repair and
maintenance after installation at site.
p)- A certificate that the technical tender is in total conformity with RCF’s specification and if not the list of exclusions and/or deviations.
q)- Fabrication schedule and a brief statement of activities and time estimate justifying the total delivery.
II Unpriced Commercial part of tenders.
a)- Invitation to tender No.
b)- Earnest Money Deposit, Draft No. and date, Payee Branch of the Bank.
c)- Terms of payment.
d)- Guaranteed delivery period for each item
e)- Places of manufacture with the address.
f)- Statement that the liquidated damages or the force majeure clause of RCF and standard terms and conditions are agreeable.
g)- Statement showing that the security and performance guarantee clauses, standard terms and conditions are fully agreeable.
h)- Country of Origin.
i)- Statement showing the date of expiry of agreement with the Labour Union of the CONTRACTOR.
J)- Statement that shipping terms are defined by INCOTERMS 2000.
K)- Copies of commercial part of tenders with all prices duly blanked out.
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l)- Certificate showing that the offer is in total conformity with the terms and conditions as specified in the NIT. If not, list of all
deviations should be given with proper justification.
m)- Particulars relating to tenders as follows:
1)- Year of establishment.
2)- Name of Bankers.
3)- Certificate of CONTRACTOR’s financial status from Contractor’s Bankers.
4)- Name of the parties for whom similar orders have been executed earlier with their address and dates of equipment supplies and
certificate from such companies/firms for the orders which have been executed.
5)- Status of TENDERER from duly filled should be enclosed. (Refer Annexure-).
6)- Latest Income tax Clearance Certificate/PAN No. (Xerox Copy) In case RCF wants to see the original Income Tax clearance
certificate, the same should be produced at short notice.
7)- Sales Tax Registration No., Sales Tax Clearance Certificate. If exempted from Sales Tax, exemption certificate.
III Commercial part of tenders with prices (part-II)
a)- Invitation to tender No.
b)- Tender abstract sheet,
c)- Price schedule as applicable. If required by RCF price schedule should be given as per RCF format.
d)- Item wise price list of recommended spare parts.
e)- Tenderer’s after sales service charges is any.
f)- Certificate that prices are valid for 120 days from the tender closing date for
placement of Purchase Order/work Order.
g)- A certificate showing that the prices will be firm and valid during the CONTRACT period and not subject to any escalation
whatsoever.
9.0.00 Currency and Country of Origin.
9.0.01 Currency.
Tenderers shall submit the tenders either in the currency of their country or the currency in which they will be paid. However, in contracts
for supply and installation of equipment, the tenderers should state the portion of the tender price relating to the Erection/Installation in
Indian Rupees.
9.0.02
Country of Origin.
The tenderers will have to furnish information regarding the country of origin of the goods and works in their tender documents.
10.0.0
Transmission of Tenders.
All tenders should either be submitted in Tender Box in the office of Chief Materials Manager (Purchase), Administrative Building,
(Ground Floor) Rashtriya Chemicals & Fertilizers Ltd., Chembur, Mumbai 400 074, INDIA or sent by courier/ Registered post to the
same address so as to reach well in advance of the closing date and time. In their own interest the tenderers are advised to notify the Chief
Materials Manager by cable/telex, date and place of despatch of tenders, TENDERS RECEIVED AFTER CLOSING DATE ARE
LIABLE TO BE REJECTED.
11.0.00 Accompaniments.
All tenders must be complete in all respect & should conform to all requirements set forth in the enquiry, annexure and attachments. The
contents of the tender invitation, annexure and the attachments will be considered to have been read, understood and accepted by all the
tenderers. Al deviations from the specifications set forth in the enquiry should be properly brought out in the Technical Tender.
12.0.0
Compensation for submission of tender.
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Tenderers shall not be entitled to claim any costs, charges, expensed or incidentals for or in connection with the preparation and
submission of their tenders even though Rashtriya Chemicals & Fertilizers may elect to withdraw the invitation to tender or reject all
tenders.
13.0.00 Pricing.
13.0.01 Tenderer’s quotations must conform in all respects to the applicable specifications, drawings, data sheets, terms and conditions
of this invitation to tenders. TENDERER must certify that his quotation complies with all enquiry documents and specifications.
Exceptions, and deviations if any should be specifically stated. In the event of the TENDERER not giving any exceptions and deviations
in the tender then it will be construed that the TENDERER has accepted RCF’s invitation to the tender in full.
13.0.02 TENDERER may offer a supplementary or alternative proposal (viz his standard design) but in doing so he must state all
deviations and/or exceptions to the bas tender. Generally a tender offering only the alternative solution is not accepted.
13.0.03 Tenderers should quote unit and lump sum prices. The price so quoted should be all-inclusive and no claim for extras will be
entertained.
13.0.04
Tenderers should clearly indicate in
the tender whether they are availing Modvat Credit or such other Credits or Duty Draw Backs. In such cases the TENDERER should stat
in the tender that they have considered all such benefits for quoting their price in the tender.
13.0.05
The Unit rate quoted in the tender
will form the basis of compensation, if the scope of work is altered within mutually acceptable limit.
13.0.06
The tender shall be based on firm
F.O.B/F.A.S. price and on reliable basis estimate of the freight cost from the port of loading to Mumbai Port should also be given.
Where there are special shipment terms for ODC/heavy lifts covered by special freight CONTRACT which will have to be unloaded by
ship’s own Derricks/Jumbo cranes destination port, price shall be on C & F terms only.
The Indigenous Tenderers shall quote free delivery at RCF Trombay site, and also give separately a reliable estimate of
freight/transportation charges to site.
13.0.07 Tenderers are required to state the name of proposed manufacturers of every item of equipment, which does not fall under their
manufacturing range at the time of submitting the tender. All tenders shall be in the currency of the country from which the equipment
and services are to be acquired. In case of:
i.
Tenders submitted jointly by Manufacture(s) located in India and Foreign Manufacturer(s).
ii.
Tenders submitted by Manufacturer(s) located in Indian and Foreign sub-supplier(s) and
iii.
Tenderers submitted by Foreign
Manufacturer(s) with sub-supplier(s), located in India.
The tender documents shall be arranged to show separately the expenditure in Indian and Non-Indian currency.
TENDERER shall quote all prices including percentages of total price in figures as well as in words. Where there is a difference
between these, the rates given in words shall prevail. Erasures or overwriting of any kind in the tender may render the tender to outright
rejection. Where necessary the original figures and words should be scored out and corrected figures and words written again. The
TENDERER shall have to attest the corrections.
14.0.00 Price adjustment/escalation
THE PRICE QUOTED SHOULD BE FIRM AND SUBJECT OT NO ESCALATION WHATSOEVER DURING THE ENTIRE
CONTRACT PERIOD, except for Statutory Levies namely Excise Duty, Sales Tax and Octroi. Rate of Excise Duty, Sales Tax and
Octroi, applicable on the date of submission of the tender should be clearly mentioned in the tender. Payment shall be made at the rates
applicable at the time of supply against documentary evidence. However, in case of delay in supply, if there is any increase in statutory
Levies RCF shall restrict the payment of Statutory Levies as prevalent on the delivery date, as mentioned in the Purchase Order or Work
Order and amendment(s) thereto. TENDERER shall submit to RCF necessary documentary evidence as may be required to enable RCF
to determine the rates of Statutory Levies applicable on the contractual delivery date.
15.0.00 Agency Commission
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THE TENDERER should indicate the agency commission included in their offer payable to agents in India, if any. The agency
commission shall be payable in equivalent Indian Rupees against separate invoice from Indian Agents within 30 days after receipt and
acceptance of materials.
16.0.00 Tenderer’s Obligation.
i)- To conform to the fabrication schedule provided by him so as to complete the work within the delivery period quoted.
ii)- To notify RCF as and when inspections, including pre-shipment inspection are due and arrange rework, if any as a consequence of
such inspection.
iii)- Place goods along side vessel of dock in FAS and on board in case C&F, FOB tenders and deliver material free at our Trombay site
in case of Indian tenderers.
iv)- Provide RCF with clean on board Bill of Lading or clear R.R.
v)- Make good any damage or loss or both, until goods are delivered alongside in FAS and on board in C&F and FOB contracts and in
respect of Indian Contracts, until goods are delivered or until goods are delivered to carriers in case of ex-factory delivery or until goods
are delivered to RCF site in case of free delivery to RCF.
vi)- Before submitting the tenders, the tenderers should satisfy themselves of all existing conditions, limitations and official regulation at
the site of the work and enroute and the lows governing the CONTRACT. No claim whatsoever shall be entertained on the grounds of
ignorance of site conditions and/or conditions prevailing in the surrounding areas.
17.0.0
Standard & Measurements.
Codes or standards equal or of higher quality than the codes or standards stipulated in the Invitation to Tender will be acceptable.
Where a brand name with the phrase “or equal” have been specified in the Invitation to tender. TENDERER may quote for alternative
articles or materials, which have similar characteristics and provide equal performance and quality to that specified.
Metric system has been adopted in the preparation of all design, engineering, and drawing including piping and tubing schedules. The
tenderers also shall follow the metric system.
18.0.00 Right of Acceptance & Rejection of Tender.
RCF reserves the right to accept at their sole and unfettered discretion any tender for whole or part quantities or to reject any or all tenders
without assigning any reason thereof. No claim for compensation etc., whatsoever will be entertained by RCF from unsuccessful
tenderers.
18.0.01 Past Performance of the Contractors
The Contractors whose past performance have been found not satisfactory, in the opinion of
RCF, then, RCF reserves the right to refuse the tender documents, or reject the tender while opening or evaluating the tenders. The
decision of RCF regarding performance evaluation shall be final.
19.0.0
Splitting of Tender.
RCF reserves the right to split the tender in parts and to award the contract in full or in parts.
20.0.00 Right of cancellation of CONTRACT.
20.1.00 RCF reserves the right to cancel this CONTRACT or any part thereof and shall be entitled to rescind the CONTRACT wholly or
in part forthwith by a written notice to the CONTRACTOR if:
20.1.01 The CONTRACTOR does not adhere to any terms and conditions of the CONTRACT including General & Special, Terms &
Conditions.
20.1.02The CONTRACTOR fails to execute
the job in time.
20.1.03 The quality of the supply/part supply received is poor or not in conformity with the requirement.
20.1.04 The CONTRACTOR attempts for any
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corrupt practices.
20.1.05The CONTRACTOR becomes bankrupt or goes into liquidation.
20.1.06The CONTRACTOR makes a general
assignment for the benefit of creditors.
20.1.07 A receiver is appointed for any of
the property owned by the contractor.
20.2.00 Upon receipt of said cancellation notice; the CONTRACTOR shall discontinue all work on the CONTRACT and matters
concerned with it.
20.2.01
RCF in that event will be entitled to
get the job executed from any sources and recover the excess payment over the CONTRACTOR’S agreed price, if any, from the
CONTRACTOR.
20.3.00 RCF also reserves the right to cancel the CONTRACT due to Force Measure conditions and the CONTRACTOR will have no
claim of compensation whatsoever.
21.0.00 Termination of CONTRACT for Convenience.
21.0.01 RCF may by written notice sent to the CONTRACTOR, terminate the CONTRACT, in whole or in part, at any time for their
convenience. The Notice of termination shall specify that termination if for RCF’s convenience, the extent to which performance of work
under the CONTRACT is terminated and date upon which such termination becomes effective.
21.0.02 The work that is complete, at the time of receipt of notice of termination shall be taken over by RCF at the CONTRACT terms
and prices.
For the balance work RCF may opt:
a)- to have any portion completed at the CONTRACT terms and conditions.
b)- to cancel the reminder and pay the CONTRACTOR an agreed amount for material brought to site for execution of work
22.0.00 Correspondence.
All correspondence in respect of this invitation to tender should be made in English quoting tender invitation reference number appearing
on the front page. Correspondence should be addressed in duplicate to:
GENERAL MANAGER (Commercial), Rashtriya Chemicals & Fertilizers Limited, Administrative Building, (Ground Floor), Chembur,
MUMBAI 400 074, INDIA. Tel: +91-22-25522261.
Fax No. +91(22) 25522320/25522233
23.0.00 Comparative Analysis of Tenders
23.0.01 All tenderers, in whatever currencies
they are will be converted into Indian Rupees for the purpose of comparison. The rate of exchange used for such valuation will be those
published by the Reserve Bank of India and ruling on the date of opening of the price tender, unless there is abnormal change in the value
of currencies before the award of CONTRACT. In such event the exchange rate ruling at the time of decision to notify the award of
CONTRACT to the successful TENDERER will be used.
23.0.02
Comparison will be made between Indian offers (competitive) and Foreign offers on the basis of
the landed price. RCF may however, give a margin of price preference to Manufacturers located in India at its
sole discretion.
23.0.03 To determine the best evaluated TENDERER, factors other than the price will also be taken into consideration. The following
points will enter into evaluation.
i)- Tenders quoting firm price will be given preference over the tender’s prices subject to escalation.
ii)- Guaranteed deliver period as stipulated in the invitation to tender.
iii)- Technical Quality (efficiency, reliability and suitability)
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iv)- Terms of payment – an Interest rate of 12 %] per annum or such other rate as decided by RCF from time to time will be used to
compute the evaluation of prices in case of advance or progressive payments.
v)- Tenderers’ experience in manufacturing similar equipment for similar duties and whether such equipments are in service and operating
successfully at designed conditions.
vi)- Maintainability and availability of maintenance assistance/support if India.
vii)- Cost and availability of spare parts.
viii)-Cost of vendor’s assistance in Erection and commissioning.
ix)- Cost of expediting and inspection.
x)- Tenderers’ guarantee (nature of warranty and warranty period).
xi)- Compliance with tender terms, specifications, drawings and data sheets.
xii)- Willingness to give shop drawings of spare parts and main equipments.
xiii)- Tenders from Indian Public Sector Units.
24.0.00 Terms of payment.
24.0.01 Foreign Suppliers
The material will be paid for the currency of the country of origin. Incase the CONTRACT stipulates erection at the Indian site the
charges for erection will be paid only in Indian currency. Therefore, the TENDERER should clearly mention this amount in the tender.
100% payment shall be made through irrevocable letter of credit against submission of shipping documents and performance bond to
cover defect liability period. The TENDERER shall have to furnish the name of their bankers for opening the letter of credit by RCF.
24.0.02
Indigenous suppliers.
RCF’s normal payment term is payment within 30 days after receipt and acceptance of material at site, provided bank guarantee for
performance if stipulated with the CONTRACT is submitted
24.0.03
RCF may with hold payment to such extend as may be necessary to protect itself from loss on account of:
i)- Defective work not remedied.
ii)-Failure of the CONTRACTOR to make
payment properly or for materials or for labour.
iii)-Reasonable doubts that the CONTRACT cannot be completed with the balance CONTRACT.
iv)-Damage to another CONTRACTOR or to RCF property and probable filing of claims.
v)- For other reasons mentioned else where in NIT.
25.0.00 Advance payment.
In case of large contracts if the CONTRACTOR essentially needs any advance payment then this should be clearly indicated in the
Unpriced commercial part of the tender documents. If approved by RCF, such advance payment will be released only on furnishing of
suitable bank guarantee as per proforma enclosed (Annexure-) for an amount equivalent to 110% of the advance payment. AN
INTEREST RATE OF 12 % OR SUCH OTHER RATE AS MAY BE DECIDED BY RCF FROM TIME TO TIME WILL BE USED AT
THE TIME OF EVALUATION TENDER.
26.0.00 Period for the completion of the CONTRACT.
Time is the essence of the CONTRACT. The CONTRACT should be completed as per the time schedule given in the CONTRACT. The
time schedule includes but not limited to time for submission of drawings for approval, incorporation of comments if any, final approval
of drawing by RCF. However, if the approval of the drawing is delayed beyond 10 days from the date of receipt of RCF Office,
corresponding extension in time shall be allowed provided CONTRACTOR gives a notice in writing that the approval in drawing is
delayed and requests for extension of delivery period correspondingly. The CONTRACTOR shall furnish detailed PERT Chart indicating
various events and activities, in his tender. CONTRACTOR shall submit to RCF their time schedule in respect of documentation,
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manufacture and supply of equipment, clearly indicating all main or key events such as material procurement, manufacturing activities,
testing, documentation, delivery, transportation, erection, etc.
RCF representative shall have the right to inspect the manufacturing activities at the CONTRACTOR’s premises with a view to evaluate
the actual progress of work on the basis of CONTRACTOR’s time schedule given to RCF. RCF reserves the right to appoint third party
inspection agency in addition to RCF’s own inspection. All third party’s inspection charge will be pad by RCF, unless otherwise
specifically stated in the Purchase Order or Work Order.
Notwithstanding the above, in case of the progress in execution of the CONTRACT at various stages is not as per the time schedule or is
not satisfactory in the opinion of the RCF which shall be conclusive or if the CONTRACTOR neglects to execute the CONTRACT with
due diligence and expedition or shall contravene the provision of the CONTRACT. RCF may give notice of the same in writing to the
CONTRACTOR calling upon him to make good the failure, neglect or contravention. Should the CONTRACTOR fail to comply with
such notice within the period considered reasonable by RCF and specified in such notice RCF shall have the option and be at liberty to
take the CONTRACT, wholly or in part, out of the CONTRACTOR and make alternative arrangements to obtain the requirements and
completion of the CONTRACT at the CONTRACTOR’s risk and cost and recover from the CONTRACTOR all extra cost incurred and
agreed liquidated damages by the RCF on this account. In such an event RCF shall not be responsible for any loss that the
CONTRACTOR may incur and CONTRACTOR shall not be entitled to any gain. RCF in addition shall have the right to forfeit
Security/Performance Deposit in full or part.
26.0.01
PRICE REDUCTION FOR LATE DELIVERY
In the event that the CONTRACTOR fails to
meet the time schedule agreed for submission of documents and/or supply of equipments or materials the CONTRACTOR agree for price
reduction. The agreed price reduction will be calculated on the total CONTRACT price including subsequent modifications if any, and
price escalation, if contractual but exclusive of spare parts.
i. In case of delay in supply of documents total price shall be reduced at the rate of 0.1% for complete week of delay subject to a
maximum of 0.5% per document group.
ii. In case of delay in delivery of equipment/material including shipping documents price shall be reduced at the rate of 0.5% for
complete week of delay subject to maximum of 5% of CONTRACT value.
One week’s grace period will be granted in the calculation of the delay. Date of delivery is the date of clean on board Bill of Lading or
date of clear R/R and in case of direct delivery to our Stores the date of receipt at Stores.
Notwithstanding the above in the event of protracted delay in delivery, RCF shall reserve the right either to cancel the CONTRACT
wholly or partially and make alternative arrangement at the risk and cost of the CONTRACTOR with a notice of seven days to the
CONTRACTOR.
27.0.00 Inspection and Testing.
RCF shall have the option to appoint an Inspection Agency for stage and final inspection of the
equipment/material ordered under the CONTRACT. All testing and trails including those carried out for
material, whether or not manufactured by CONTRACTOR, shall be witnessed by our Inspector. All the test
certificates in original as required shall be furnished by the CONTRACTOR. Along with the supply of the
equipment/material. The CONTRACTOR shall
arrange where ever necessary and applicable, inspection as per statutory provisions such as Indian Boiler Regulation, Indian Electricity
Act, Indian Explosive Act, etc. The CONTRACTOR shall be responsible for arranging the visit of the Boiler Inspector Electrical
Inspector, Explosive Inspector, or any such statutory authority for obtaining necessary clearance before the supply of equipment/material.
The equipment shall be despatched only after the inspection and acceptance certificate issued by the Inspector in writing, unless otherwise
provided for the CONTRACTOR. Copies of the inspection and acceptance certificates shall be sent to RCF along with the advance copies
of the invoice.
28.0.00 SUB CONTRACT.
Written consent of RCF should be obtained before the work is sub contracted, in case the CONTRACTOR intends to employ SUB
CONTRACTOR(s). Sub contracting shall not imply any limitation of CONTRACTOR’s liability to fulfill the CONTRACT. Should the
SUB CONTRACTOR, in the opinion of RCF, appear to be unfit to carry out his part of the CONTRACT or the progress of the SUB
CONTRACTOR’s work in such that the planned time of completion within the terms of the order is jeopardized, RCF shall have the right
to instruct the CONTRACTOR in writing to terminate the SUB CONTRACT without notice or a short notice. This shall not give raise to
any claim from SU B CONTRACTOR or relieve the CONTRACTOR from any of his contractual obligations and responsibilities.
29.0.0
Disputes and Arbitration
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In the even of any question, dispute or difference arising under the CONTRACT, the same shall be referred to the sole arbitration of a
person appointed to the Arbitrator by CMD, RCF. There will be no objection that the Arbitrator is in service of RCF that he had to deal
with the matters to which the CONTRACT relates or that in the course of his duties as an employee of RCF he had expressed views on all
or any of the matters in dispute or difference. The Arbitrator shall give a reasoned or speaking award. The award of the Arbitrator shall
be final and binding on the parties to the CONTRACT. In the event of the Arbitrator dying, neglecting or refusing to act or resigning or
being unable to act for any reason, it shall be lawful for the CMD. RCF to appoint another Arbitrator in place of outgoing Arbitrator in the
manner aforesaid. The venue of arbitration shall be Mumbai.
30.0.0
Transit Risk Insurance.
All consignments under the CONTRACT, which are despatched to RCF, will be covered for Transit Insurance under RCF’s Open General
Insurance Policy with the underwriters RELIANCE GENERAL INSURANCE CO. LTD., 3RD FLOOR, PALAI PLAZA,
OPP.PRITAM HOTEL, DADAR T.T., MUMBAI-400014, TEL: +91 22 32481021 FAX:+91 22
24103779, CONTACT PERSON MR. GAURAV SHARMA / MR. SWAPNIL BANIA,
SENIOR MANAGER. Email:
[email protected],[email protected]) or such other Insurance Company as may be prescribed by RCF
from time to time.
Advance intimation of dispatch of consignment(s) shall be given by the CONTRACTOR to our underwriters indicating there in the
manner of dispatch, nature of packing, weight and such other details as required for insurance coverage. The CONTRACTOR should
ensure that the above information is forwarded under Registered Acknowledgement Due Letter, and acknowledgement received is kept in
their record. The contractors shall also ensure that supply of material is adhered to as per CONTRACT and packings are as per
specifications laid out under Marine Insurance Guidelines.
CONTRACTOR shall assist RCF, Insurance Co., Surveyors, and any other coordinating agency appointed by RCF for early settlement of
claim(s) if any.
CONSIGNMENTS DESPATCHED ON “CIF” OR “FREE DELIVERY TO RCF” BASIS SHALL NOT BE INSURED AGAINST
RCF’S OPEN GENERAL INSURANCE POLICY.
30.0.01 Indigenous Suppliers.
The consignment shall be insured for cost plus freight plus taxes if applicable, with the RELIANCE GENERAL INSURANCE CO.
LTD., 3RD FLOOR, PALAI PLAZA,
OPP.PRITAM HOTEL, DADAR T.T., MUMBAI-400014, TEL: +91 22 32481021 FAX:+91 22
24103779, CONTACT PERSON MR. GAURAV SHARMA / MR. SWAPNIL BANIA,
SENIOR MANAGER. Email:
[email protected],[email protected] or such other Insurance Company as may be prescribed by RCF
from time to time. The Indigenous Suppliers shall intimate the above underwriters in writing as soon as the consignment is despatched
with dispatch particulars.
30.0.02 Foreign Suppliers.
The consignment shall be insured against all the risks including SRCC from suppliers warehouse to warehouse of RCF with the above
underwriters. Foreign suppliers shall intimate the above underwriters in writing as soon as the consignment is despatched from their
works with despatch particulars.
31.0.0
Taxes and Duties
All taxes and duties should be shown separately in the tender where ever applicable. RCF is registered under Central Sales Tax Act as
well as Maharashtra Sales Tax Act. Central or Maharashtra Sales Tax as applicable should be stated in the quotation. In case of CST ‘C’
Form will be issued. Our CST No. is 400074 – C.I. dated 01.04.96 and MST No. 400074 S I dated 1.4.96. Excise duty as applicable
should also be clearly and separately shown in the tender. CONTRACTOR shall submit all original documents for payment of Excise
Duty, Customs Duty, Octroi, etc.
32.0.00 Jurisdiction of Court
The CONTRACT shall be deemed to have been entered into at Mumbai and all causes of action in relation to the CONTRACT will thus
be deemed to have been arisen only within the jurisdiction of the Mumbai Courts.
33.0.0
Secrecy
Any information derived or otherwise communicated to the CONTRACTOR in connection with the CONTRACT
shall be regarded as secret and confidential and shall not without the written consent of the RCF be published
or disclosed to any third party or made used of by the CONTRACTOR except for the purpose of implementing
the CONTRACT.
34.0.00 Law governing the CONTRACT
This CONTRACT shall be governed by the laws of Union of India for the time being in force.
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35.0.00 Negotiations
RCF may not conduct any negotiation for the tender as far as possible. However, RCF reserves the right to conduct negotiation if the
conditions so warrant.
36.0.00 Other Requirements
All tenderers should submit the following documents along with the commercial part of the tender.
1)- A certificate signed by Independent Chartered Accountant furnishing the names of any Associated Units of the TENDERER or names
of any Units in which any of the Directors/Partners of the TENDERER has any interest. In case the TENDERER has no associated unit
and/or none of the Directors/ Partners have interest in any other unit(s) they should furnish a certificate from Chartered Account of this
effect.
2)- CONTRACTOR should declare the name(s) of his or the firm’s partners/relatives if they are working in RCF. If relative(s) of
CONTRACTOR is/are working in RCF, a certificate to this effect shall be furnished by the CONTRACTOR.
3)- CONTRACTOR should furnish the latest Inc ome Tax Clearance Certificate.
4)- CONTRACTOR should furnish the Solvency Certificate issued by their Bankers in a sealed cover.
5)- CONTRACTOR should complete the proforma on “Status of TENDERER” as per annexure enclosed.
6)- CONTRACTOR should furnish Sales Tax Clearance Certificate and if they are exempted from payment of Sales Tax, the exemption
certificate to be furnished.
37.0.00 Force Majeure.
Neither the CONTRACTOR nor the RCF shall be considered the default in the performance of their contractual obligations under the
order so long as such performance is prevented or delayed for reasons, such as Acts of God, severe earthquake, typhoon or cyclone
(except monsoon) floods, lightning, landslide, fire or explosion, plague or epidemic, strikes, lockouts lasting more than 14 consecutive
calendar days sabotage, blockages, war, riots, invasion, act of foreign enemies, hostilities, (whether war be declared or not), civil war,
rebellion, revolution, insurrection, or military usurped power or confiscation or trade embargoes or destruction or requisition by order of
any Government or any public authority.
CONTRACTOR shall notify RCF about the occurrence of the force majeure events and provided RCF with the details of the arising and
ceasing of the impediment. At the end of the impediment CONTRACTOR shall provide justificatory documentation countersigned by the
Local Chamber of Commerce.
Should one or both the parties be prevented fulfillment of the contractual obligations by a state of force majeure lasting continuously for a
period of six weeks the two parties shall consult each other regarding the future implementation of the CONTRACT. The mere shortage
of labour, materials or utilities shall not constitute force majeure unless caused by circumstances, which are themselves, force majeure.
CONTRACTOR shall endeavor to prevent, over come or remove the causes of force majeure.
No ground for exemption can be invoked if the CONTRACTOR failed to give timely notice by a Registered Letter and subsequently supported by documentary evidence.
38.0.00 Patent Rights.
The CONTRACTOR shall fully indemnify RCF, its customers and users, against any action, claim or demand, costs or expenses, arising
from or incurred by reason of any infringement or alleged infringement of letters, patent, trade mark or name, copyright or other protected
rights in respect of any materials supplied. All royalties and the like payment shall be paid directly by the CONTRACTOR.
epidemic, strikes, lockouts lasting more than 14 consecutive calendar days sabotage, blockages, war, riots, invasion, act of foreign
enemies, hostilities, (whether war be declared or not), civil war, rebellion, revolution, insurrection, or military usurped power or
confiscation or trade embargoes or destruction or requisition by order of any Government or any public authority.
CONTRACTOR shall notify RCF about the occurrence of the force majeure events and provided RCF with the details of the arising and
ceasing of the impediment. At the end of the impediment CONTRACTOR shall provide justificatory documentation countersigned by the
Local Chamber of Commerce.
Should one or both the parties be prevented fulfillment of the contractual obligations by a state of force majeure lasting continuously for a
period of six weeks the two parties shall consult each other regarding the future implementation of the CONTRACT. The mere shortage
of labour, materials or utilities shall not constitute force majeure unless caused by circumstances, which are themselves, force majeure.
CONTRACTOR shall endeavor to prevent, over come or remove the causes of force majeure.
No ground for exemption can be invoked if the CONTRACTOR failed to give timely notice by a Registered Letter and subsequently supported by documentary evidence.
38.0.00 Patent Rights.
The CONTRACTOR shall fully indemnify RCF, its customers and users, against any action, claim or demand, costs or expenses, arising
from or incurred by reason of any infringement or alleged infringement of letters, patent, trade mark or name, copyright or other protected
rights in respect of any materials supplied. All royalties and the like payment shall be paid directly by the CONTRACTOR.
Page 35 of 65
TERMS & CONDITIONS for ON site Erection & commissioning Job
RCF Engineer In charge shall mean the Engineer of RCF
under whose instructions the particular job is being executed
The terms repeatedly used in the enquiry, Work Order and or an Engineer superior to him and shall include RCF’s
elsewhere during the finalisation of this contract, shall mean representative or consultant/ its representative, appointed by
as follows: RCF for this purpose.
1.
DEFINITIONS:
Contract/ Work Order shall mean and include any award of Battery Limit shall mean boundaries of continuous area
work in writing with General Terms & Conditions/ special within which the Plants and Equipments are located.
conditions of tender, enclosures, Annexures and subsequent
Amendments thereto.
Site shall mean that portion in Plant / Stores / Building / Open
Yard at RCF Chembur where work is to be done.
Contract value shall mean the total amount payable to
Contractor towards the jobs actually executed by the Job Order shall mean the written Order issued by the RCF
Contractor in accordance with the Work Order issued to Engineer for a particular job.
Contractor by RCF.
Contractor shall mean the Bidder whose bid has been
accepted by the Owner and shall include Contractors heirs,
legal representative, successors and assigns.
“Equipment” means any item of plant and
machinery , equipment , accessories or thing
supplied by RCF to be erected / installed by
Contractor.
Date of contract shall mean the date of issue of Letter of
intent or the date so mentioned in the Work Order.
You shall ensure that the instructions of Site Engineer /
Incharge of the job shall be faithfully and promptly carried
Owner / RCF shall mean and include the Rashtriya Chemicals out and in case the Contractor, his employees or any of their
& Fertilizers Ltd., having its Registered Office at representatives indulge in any illegal / unlawful activities or
Priyadarshini, Eastern Express Highway, Mumbai 400 022 any misconduct, the contract / Work Order may be terminated
their successors, assigns or Legal Representatives.
without any notice, at the risk & cost of the Contractor.
Guarantee / Warranty Period shall mean the specified period
from the date of completion of work as certified by RCF
Engineer during which Contractor shall rectify / and remove
all the defects pointed out by RCF Engineer, free of cost.
The job shall be done in any of the Plants / Departments at
RCF, Trombay Unit, Priyadarshini Building, Administrative
Building, R & D Department, Pirpau storage area, anywhere
between RCF and Pirpau along the pipe rack etc. and any
other place notified as the part of RCF Trombay Unit.
Schedule of Rates shall mean the finalized rates as per the
scope of work mentioned in the enquiry and incorporated in Contractor shall provide and maintain necessary supervisory
the Work Order.
staff and skilled Workers required in connection with the
execution of the contract who are employees of the
Tenderer / Bidder shall mean the person, firm or Corporation Contractor.
who have submitted a tender / bid against invitation to Bids
and shall include their legal representatives, successors and Contractor shall provide all amenities/ facilities which are to
assigns. It shall also include the successful tenderer whose b be provided under the respective Contract Labour (R & A)
id has been accepted.
Act 1970 Factories Act, 2948 such as Rest Room, Drinking
Water facilities etc.
Amendment Order shall mean an Order given by RCF to
effect additions, subtractions or alterations in the Work Order. Contractor should complete the work as assigned during his
contract period.
Work shall mean and include all activities as specified under
the Scope of Work.
Contractor should regulate the conditions of employment of
his employees/ contract labour.
Page 36 of 65
entails employing more than 19 contract Workers, the
Contractor shall keep adequate no. of strength of employees Contractor should obtain a License from Competent Authority
and Contractors services shall be available as and when as per provisions of Contract Labour (Regulations &
required and during the emergency.
Abolition) Act 1970.
All persons employed by the Contractor shall be his own
employees for all intents and purposes i.e. Contractor’s own
strength. Contractors Supervisor should be available to give
instructions to the contract Workers and will supervise the
entire work. No instructions will be given to Contract Labour
by RCF Officials. Wherever word “Employee” is used please
use word “Contract Labour” or “Contractor Employee” and
be read accordingly.
The Contractor shall observe all the Safety & Security Rules
and Regulations of RCF which are in force at present and
which may come into force during the pendency of the
contract Violation of any Rules & Regulations will entail
termination of the contract.
You shall comply with all the Central, State & Municipal
Laws & Rules and shall be solely responsible for complying
with the provisions of the Contract Labour (Regulations &
Abolition) Act 1970 relating to working hours, rest intervals,
weekly offs, holidays, overtime as mentioned in Wages Act,
applicable including the ESI Act. The payment of Wages Act
1936, Employees Provident Fund Act 1952. The Minimum
Wages Act 1940, Factories Act1949, Workmen’s
Compensation Act 1923 or any other applicable legislation
and the Municipal Bye-Laws or other Statutory Rules &
Regulations whatsoever in force, in so far as these are
applicable . Any obligations, financial or otherwise, imposed
under any statutory enactment, Rules & Regulation there
under shall be the sole responsibility of the Contractor.
The Contractor shall be solely responsible for the manner and The Contractor shall be liable for payment of all claims of
method of executing the work.
damages, compensation or expenses payable as a result of any
accident or injury or death sustained by workmen employed
You shall abide by all the terms & conditions given in NIT, or used by him in the execution of this contract, which he is
General Directions & Conditions of Contract and Contractors liable to pay by Rules, Law or Order of Government. The
Labour & Health Regulations, Safety Clauses for contract expenses if any, incurred by RCF on the above will be
items and Safety practices to be followed for Electrical realized from the Contractor from any amount that may be
Equipments and all other Rules & Regulations as applicable. due from RCF to the Contractor. If any accident or injury or
(All the above booklets are available free of cost with the death is sustained by any worker, the Contractor should
department issuing the Work Order.).
immediately inform RCF of the same in writing giving full
particulars about the injured person for preparing the accident
report and giving the necessary First Aid. Further medical
2A.
LAWS PERTAINING TO LABOUR (For site assistance shall be provided by the Contractor at his own
job)
cost.
The Contractor shall comply with all Central, State &
Municipal Laws and Rules and legislation in force from time
to time and shall be solely responsible to comply with all
obligations and payments there under.
In case of any accident necessitating medical attendance, the
same shall be reported immediately to the Office Incharge for
necessary First Aid assistance. Further, medical treatment
shall be provided by the Contractor.
No compensation will be entertained for the
liabilities arising out of any provisions of
any Act, Laws, Rules and legislation, in
force from time to time. In case RCF has to
pay any charges for non-compliance of any
Act, enactments, Laws, Rules & Legislation
in force from time to time by the
Contractor, the same shall be recovered
from the Contractor.
The Contractor shall give the address, phone no, Fax no,
Pager no., Mobile no . and the name of the contract person of
its Local Office in order to give the job order. The Contractor
shall attend the job immediately on giving the message at the
said address either verbally, telephonically or otherwise.
The Contractor shall ensure that at all times the persons
appointed by him to serve in the Company’s premises are
physically fit and are free from any disease, injury or illness,
contagious or otherwise, in order to ensure that a healthy,
hygienic and clean services are maintained.
Contractor shall submit all the relevant documents showing Contractor shall get his employees medically examined and
compliance of all the relevant Acts, Laws, Rules and shall produce on demand the medical certificate.
legislation’s as and when called by RCF.
The Contractor shall ensure that the person or persons
Irrespective of the no. of Workers employed, you shall ensure appointed or to be appointed by them for service in the
the compliance of PF & ESI to all the Workers. If the work Company’s premises do not suffer from any legal
Page 37 of 65
disqualification for service by reason of his age or any Law or Contractor shall take clearance from Safety Officer before
statute in force, from time to time or any other reason start of any job within factory premises and his advise shall be
whatsoever.
implemented.
The Contractor’s workmen shall be in neat and clean Report of every accident minor or major must be immediately
Uniforms and with proper safety appliances while on duty at submitted to the Chief Safety officer, RCF Chembur by Site
all times.
Incharge of the Contractor.
The employees of the Contractor shall be liable to search by Every employee of the Contractor must undergo the safety
the Company’s Security Force and shall have to strictly course conducted by RCF Safety Deptt.,as per advise of Chief
observe the Company’s directions relating to cleanliness, Safety Officer, RCF, Chembur.
wearing of identification badges etc.
Contractor’s workmen must wear safety appliances e.g.
No employees of the Contractor shall be allowed to stay on Helmet, Gas Masks, Safety Belt etc. while working.
the premises of the Company beyond the authorized working All tools, tackles etc. used by the Contractor shall be in safe
hours.
working condition and shall be certified by the Competent
person as per statutory requirements, and any
All staff employed by the Contractor shall be termed as the damaged/unsuitable tools & tackles must be removed from
Contractor’s employees for all intents and purposes.
the Site.
After expiry / termination of the contract, the Contractor shall Contractor shall not undertake any work within the Battery
take out all his employees from RCF Site. RCF shall not take Limits of the Plants, unless proper and valid Safety Permit is
any responsibility regarding employment of Contractor’s obtained.
employees.
In case any of the safety provisions are violated, the entry
You shall register with the Regional Provident Fund Gate Pass of the concerned Worker/workers shall be
Commissioner & ESI Office and obtain Provident Fund No. suspended and necessary action will be taken.
& ESI No. and deposit the PF & ESI contributions with the
Authorities. For every calendar month, the Contractor shall The Contractor shall abide by all the directives of RCF and
give a complete list of employees and the recovery of PF / statutory bodies regarding Safety of his workmen, equipments
ESI from them as also the Employer’s contribution. The bills etc. issued to him from time to time.
submitted will be certified and passed for payment only after
Contractor produces the documents of PF / ESI contribution The Contractor shall submit within 15 days from the date of
of Workers duly certified / receipted by the PF / ESI contract the Names, Permanent & Present Address / Age /
Commissioner and the Workers are paid their monthly Qualifications, experience and two Passport size photograph
Wages.
of all employees to be placed at Site to RCF’s Personnel
Deptt. Any addition to the strength or Workers shall also be
The Contractor’s employees will not be allowed to avail the intimated to RCF immediately with all details.
Canteen facility from RCF Canteen which is meant for RCF
Workmen only. The Contractor will ensure to provide canteen 2C.
PAYMENT OF WAGES (For Site Jobs)
facility to his Workmen as per Rules. The Contractor shall
also arrange for the housing of his workmen outside RCF You shall pay to your Workers as per the minimum Wages
premises, at his own cost.
Act and Rules and Regulations there under. Contractor will
ensure payment of Minimum Wages as applicable or the
The Contractor shall cover their employees under the Group wage, as applicable is paid to the Workers and will also
Personal Accident Insurance Scheme. The Contractor shall ensure that the monthly wages are duly witnessed by the
cover all his employees under Group Gratuity Scheme.
representative of the Principal Employer. Contractor, while
submitting monthly PF & ESI challans will also give a
Contractor shall comply with provisions of interstate Migrant certification that the Contractor has deposited the payment in
Labour Act & prior approval of the competent authority shall respect of PF & ESI contribution in respect of the contract
be taken before deployment of Interstate Migrant Labour at labour engaged at RCF site under reference Work Order.
RCF Site.
Wages shall be paid by the Contractor to the Workmen
directly in the presence of Company’s authorized
All liabilities or Legal aspects of Contractor’s labour lies with representative as provided in the Contract Labour (Regulation
the Contractor himself.
& Abolition) Act 1970 and officials put his initial to witness
the payment.
2B.
SAFETY OF WORKERS: (For Site Job)
Page 38 of 65
Contractor shall make monthly payment of Wages to contract deposited amount shall be submitted to CISF, who will issue
labour in presence of RCF’s authorized representative, on or the necessary passes / tokens.
before 10th of every month, during the normal working hours
only.
2G.
INCOMING / OUTGOING MATERIALS:
2D.
HOUSE KEEPING : (For Site Job)
Contractor shall prepare Challans for all incoming materials (
either ‘Returnable or Non returnable) belonging to him,
including tools and tackles, consumable in triplicate and shall
get them endorsed at the materials gate of RCF. One copy of
all such challans shall be retained by CISF. One copy shall be
deposited by the Contractor with respective Plant Engineer to
facilitate the return of such materials after completion of the
job.
Contractor shall clean up the area after completion of his
work by removing all unused materials, scaffolding etc.
provided by him or RCF. All scrap materials shall be removed
to RCF Yard, after weighment and the weighment card shall
be submitted to the concerned plant Engineer. Contractor
shall remove daily all waste materials and shall not permit
debris to accumulate except in area earmarked for this
purpose.
2G1.
2E.
SECURITY OF MATERIALS:
SUPERVISION : (For Site Job)
The Contractor shall provide for watch and ward for all
materials/equipments issued to him by RCF as well as for his
The Contractor will ensure that the instructions of Site own materials, tools & tackles.
Engineer Incharge of the job shall be faithfully and promptly
carried out and in case the Contractor, his employees or any The Contractor shall at all times protect adjacent equipments
of their representative indulge in any illegal / unlawful or other property and shall clean up or repair any damage
activities or any misconduct, the contract / work order may be caused through the failure of his protective measures.
terminated without any notice at the risk and cost of the Extreme care shall be taken regarding this, since the working
Contractor.
place will be an operational area.
The Contractor shall maintain continuous supervision by
qualified and experienced persons on the job. The
Contractor’s Site Incharge shall be available at Site all the
time so that RCF Engineer Incharge may give him necessary
instructions / advice.
The Contractor shall prepare and submit a CPM / Bar Chart
on the basis of completion time as specified by Engineer
Incharge and clearly indicate completion time of different
activities, which will be scrupulously followed.
2I.
INSPECTION:
The Contractor shall provide free access to RCF Engineers for
carrying out the inspection of the job being done at any time
and after each stage. However, the inspection by RCF
Engineers shall not absolve the Contractor from contractual
obligations regarding quality of work, time schedule,
performance guarantee etc. under this contract.
All materials supplied and / or used by the Contractor shall be
subject to inspection by Engineer Incharge. Any material not
meeting specific requirements will be rejected and Contractor
The Contractor shall obtain Gate Passes duly signed by shall replace the same immediately with material of specific
Commandant, CISF, RCF, Chembur or his representative for type and quality.
his Supervisors. For other workmen, the Contractor will have
to procure Tokens from CISF after depositing Rs.10/- per Contractor’s installation procedure shall also be subject to
token or the rate prevailing at that time. This deposit amount inspection by Engineer Incharge at all times. Any material
will be refunded after satisfactory completion of the contract found to have been damaged or improperly installed shall be
and after returning all the tokens in a good condition.
removed and reinstalled promptly by the Contractor without
any extra cost unless the damage was caused by others.
2F1.
LOSS OF GATE PASSES / TOKENS:
2J.
SCOPE OF SUPPLY:
Any loss of the gate passes / tokens shall be reported to the
RCF police station immediately. A copy of the report from Contractor shall make his own arrangement to carry out the
the police station shall be submitted to CISF. In case the lost job with his tools, tackles, consumable, welding electrodes,
passes / tokens are not retrieved within a certain period of gas, grinding wheel etc. unless specified otherwise in the
time, as per the rules, application shall be made to CISF for enquiry or Work Order. RCF shall not supply anything except
the issuance of duplicate / fresh passes / tokens. An amount Equipment for installation in the plant and drawings for
specified by RCF , as per the prevailing rates, shall be executing specific jobs. Contractor shall also make his own
deposited with the accounts section against the issuance of arrangement for carrying the materials from RCF main stores
duplicate / fresh passes / tokens.The challan receipt of the / plant stores / Yard / Workshop etc. to the Site.
2F.
GATE PASSES: (For Site Job)
Page 39 of 65
If Contractor uses any consumable tools and tackles /
equipments of RCF with the consent of Engineer Incharge,
appropriate amount shall be deducted from Contractor’s bills
for the same, unless otherwise stated in the Work Order.
BY THE CONTRACTORS FOR THE JOBS TO BE
CARRIED OUT INSIDE R.C.F. FACTORY, CHEMBUR.
Following documents are to be submitted to the representative
of the personnel department during the scheduled period
RCF shall supply free of cost electricity, water and steam at
between 20th and 30th of every month, between 3.00 pm and
one point only. Further extension shall be in the Contractor’s
5.00pm.
scope.
Every Contractor employing 20 or more Workers has to
Crane, if required, may be supplied by RCF as mentioned in
produce the copy of the Labour License and renewal if
the enquiry scope of work on chargeable basis, subject to
necessary, regularly.
availability. However, the requirement of Crane for the
particular job shall be decided by RCF. All other lifting tools
Muster Roll in Form XVI and Wages Register in Form XVII
and tackles are to be arranged by the Contractor.
in respect of the Workers engaged at RCF Site monthly and
Wages-cum-Muster Roll in Form XVIII.
2J1.
ISSUE OF MATERIAL BY RCF:
The Challan copies of ESI & PF by filling details in the
Format available with Personnel Dept. and certification that
All materials shall be issued at RCF’s main stores / plant
ESI / PF payment made in respect of RCF Work Order.
stores / Yard / Workshop etc. and further handling shall be in
the scope of the Contractor.
Detail of Wages paid, corresponding ESI & PF contribution
etc., alongwith the copy of last month Wages Register in
support of documents.
2K.
WORK SCHEDULE:
You shall carry out the work in accordance with the CPM
Chart approved by the Plant Incharge and carryout the
different activities specified therein within the scheduled time
which will be scrupulously followed by Contractor’s
Supervisor round the clock, if required to complete the job in
time.
Form A-1-cum-Return under the Bombay Labour Welfare
Fund Act, 1953.
Copy of Half Yearly Return in Form XXIV, to be submitted
not later than 30 days from the closing of half year, i.e. six
months starting from 1st January and 1st July, every year.
In addition to the above, you are also directed to ensure the
On receipt of the Work Order, the Contractor shall submit to
following:RCF for approval, a detailed work schedule showing all the
activities for completion of the work. The work shall be
The Contractor has to ensure the payment of Minimum
completed as per this schedule approved by RCF.
Wages as notified from time to time and circulated by
Personnel Deptt., or the contractual Wages (under Wage
2N.
COMPLETION TIME:
Agreement with the Workers Union, whichever is higher).
The completion time shall be as specified in the Scope of
The Contractor has to display Statutory Notices at Site Office
Work or as specified in each Job order. If required, the
/ Work Place including the abstracts of the Contract Labour
Contractor shall work on round the clock basis to complete
(R& A) Act 1970 alongwith the copy of Labour License
the job in time.
issued, if applicable and also the details showing the Wages
payable/wage period, place and time of disbursement of
The Contractor shall keep adequate number of well
Wages etc.
experienced and trained staff, as and when required.
The Contractor has to issue Employment Card as well as
Contractor should complete the work as assigned during his
Wages Slip, a day prior to disbursement of Wages to each
contract period.
Contractor Workman who are engaged at RCF Site.
3.
APPLICABILITY
CONDITIONS:
OF
TERMS
&
The Contractor has to ensure the signature/thumb impression
of the contract Workmen on the Muster-cum-Wages Register
and also ensure that the representative of Principal Employer
In case of contradiction in the specifications, more stringent
has witnessed the payment and certified at the end of the
of them shall prevail. The decision of RCF Engineer shall be
entries in the Register monthly.
final in this regard and binding on the Contractor.
COMPLIANCE OF THE LABOUR LAWS BY THE
CONTRACTORS & PROCEDURE TO BE FOLLOWED
Page 40 of 65
The Contractor has to ensure that ‘Short Inspection Report’ as
per the Proforma available with RCF and to be submitted to
the Personnel Dept., on monthly basis without fail.
NOTE:- All the above mentioned forms / formats related to
the labour, shall be collected by the contractor from the
Personnel dept. of RCF.
You shall abide by all the Regulations & Conditions stated in
the Contract Labour Employment License issued by the
Labour Office.
mentioned the location and the maximum no. of
contract labour to be employed/ engaged before
actual execution of work and copy be forwarded
to Personnel Dept., before actual execution of
work. The contractor shall not undertake or
execute any work through contract labour
except under and in accordance with the licence
issued on that behalf by the Licensing Officer.
The licence may be renewed as per the
requirement.
2.
PROVIDENT FUND CODE NO. &
You shall furnish following information to Chief Personnel
Manager, RCF, within seven days of the receipt of this Work
COMPLIANCE OF P.F.ACT
Order and also furnish other relevant information from time to
time as desired:a)
Nature of job
The Contractor must have separate Provident
b)
No. of Workmen engaged – Male/Female and
Fund Code No., obtained from the Office of the
their Names & address.
Provident Fund Commissioner. The Contractor
c)
Total value of contract.
shall cover their labours under the said Act
d)
Period of contract / Date of commencement of
under his Code No., and shall deposit regularly
job.
P.F. Contribution of both shares (Employers/
e)
Rate of Wages / Wages period & Date of
Employees) @ 12% of wage disbursed to the
payment.
P.F.
Office
alongwith
the
necessary
f)
Your first bill be forwarded only when these
Administrative Charges (presently 1.61%). The
details are submitted to Personnel Deptt.
alongwith the copy of the Work Order.
present contribution rates are as under:
In case, it is felt that a job is lagging behind the schedule, the
contractor have to engage more manpower to complete the
job on the scheduled time.
You shall comply with the “Labour Laws and Procedure “ as
directed. Any changes in the above from time to time shall be
followed by you as directed by RCF.
In case of non – compliance of the same, RCF reserves the
right to withhold the payments and / or take necessary action
as deem fit.
4.
INCOME TAX DEDUCTION :
Income Tax as per the provision of Income Tax Act shall be
deducted from the Contractor’s bills and the Certificate of
Tax Deducted at Source shall be furnished by RCF.
SPECIAL ATTACHMENT-On Site Erection &
commissioning job
1.
LABOUR LICENCE
Contractor engaging 20 or more workers must
obtain valid Labour Licence for employing no.,
of persons as Contract Labour and it should
ACCOUNT NO.
EMPLOYER’S
SHARE (12%)
%
1 (P.F.)
3.67%
2 (Admn.
Charges)
1.10%
10 (F.P.)
8.33%
21 (EDLI
contribution)
0.5%
22 (EDLI Admn.
Charges)
1.01%
Total PF
13.61
%
TOTAL
AMOUN
T
EMPLOYEES
SHARE (12%)
%
AMOUN
T
12%
12%
25.6
1%
Receipted copies of the challans should submitted to
the Personnel Dept., monthly through MES
Department. Contractor should also submit the
Returns 3A, 6A & 12A attested by P.F. Office as and
when required and before the release of final bills.
The Contractor must comply with the provisions of
the Employee’s Provident Fund Act including
Employees Pension Scheme as may be applicable
and as amended from time to time. The Contractor
should submit monthly challans of ESI & PF by
filling details in the format available with the
Page 41 of 65
Personnel Dept., and Certification that ESI/PF
payment made in respect of RCF Work Order.
3.
EMPLOYEES STATE INSURANCE CODE NO.
& COMPLIANCE OF PROVISIONS OF
E.S.I.ACT
further compliance to Personnel Dept., in
order to show the same to PF & ESI
Inspector during their visit.
B)
The Contractor must have E.S.I. Registration No.,
under Employees State Insurance Scheme. The
contractor shall cover their labours under the said
Act under his Code No., and shall deposit regularly
ESI Contribution @ 1.75% towards employees share
and @ 4.75% towards employers share of Gross
Wages. Receipt copies of the challans should be
submitted to the Personnel Dept.
The Contractor shall also remit six monthly
Labour Welfare Fund Contribution and the
return under the Bombay Labour Welfare
Fund Act, 1953 due in June and December
every year to avoid penalty and penal action
against RCF.
The contractor should also submit the six monthly
return and also should ensure that all workers are
getting ESI Cards through Panel Doctors.
The Contractor shall submit all the relevant
documents monthly showing compliance of
all the relevant Acts, Laws, Rules and
Legislations as and when called by
Personnel Dept., through Purchase Dep.
* The contractor shall contribute towards PF & ESI
contributions for his workers as per the above
specified rates of the concerned States.
REGISTRATION UNDER THE BOMBAY LABOUR 6.
WELFARE FUND (AMENDMENT) ACT, 2003
The Contractor must obtain Registration No., under
the Bombay Labour Welfare Fund Act and pay 6
monthly contributions of their employees for every
June and December to the Welfare Commissioner
and compliance with the provisions of the Bombay
Labour Welfare Fund Act, 1953 under their own
Code No.
5.
SUBMISSION
OF
DOCUMENTS
TO
PERSONNEL DEPT., BEFORE EXECUTION
OF WORK
A)
The copy of the Work Order alongwith details
of full name, age, fitness, etc., of all
workers to be engaged, expected date of
commencement of work may be informed
immediately before execution of work, so
as to Register the name of the Contractor
before Registering Officer of the State
Govt., for allowing us to fulfill the
requirement of Contract Labour (R&A) Act,
1970 and permit Contractor to employ
Contract Labours through Contractors. In
addition, if the Contractor is going to
engage 20 or more workers, necessary
Labour Licence is to be obtained by the
Contractor before executing the work and
copy is forwarded to Personnel Dept.
Copy of the allotment letters of PF, ESI
Code No., and Welfare Fund No.,
separately in your name at the time of
award of Contract should be forwarded for
The Contractor must remit ESI, PF
Contributions in respect of Contract
workers to be engaged at RCF and submit
the proof of challan copy every month
alongwith wage register copy duly
certified by representative of MES Dept., to
Personnel Dept.
Compliance with applicable Labour Laws and
regulations -Statutory obligations and liability:The contractor shall contribute towards Provident
Fund and Employee State Insurance Contributions
for his employees as per the specified rates of the
concerned statutes.
The contractor shall pay bonus as prescribed under
Payment of Bonus Act, subject to a minimum as per
law in the absence of adequate profits.

During continuance of the Contract, the
Contractor and his sub-contractors, if any shall
comply and abide at all times by all existing
labour enactments and rules made thereunder,
regulations, notifications and bye laws of the
State or Central Government or local authority
and any other labour laws (including rules)
regulations, bye laws that may be passed or
notification that may be issued under any labour
law in future either by the State or Central
Government or the local authority.

The contractor shall keep the Employer/RCF
indemnified in case of any action is taken
against the Employer by the competent
Authority on account of contravention of any of
the provisions of any Act or rules made
thereunder,
regulations
or
notifications
including amendments. If the Employer is
caused to pay or reimburse such amounts as may
be necessary to cause or observe, or for nonobservance of the provisions stipulated in the
notifications/bye laws/Acts/Rules/ regulations
including amendments, if any, on the part of the
Page 42 of 65
Contractor, the Employer/RCF shall have the
right to deduct any money due to the Contractor
from running bills including Security Deposit.


Any obligation, financial or otherwise imposed
under any statutory enactment, rules and
regulations which is prospectively declared
(giving retrospective effect) thereunder shall be 10.
the sole responsibility of the Contractor.
1.
Some of the major laws applicable and the
compliance is to be made are given below:
Contract Labour (R&A) Act, 1970
2.
Employees State Insurance Act, 1946
3.
Employees Provident Fund Act, 1952
4.
Minimum Wages Act, 1948
5.
Payment of Wages Act, 1936
6.
Maternity Benefit Act, 1961
7.
Workmen’s Compensation Act, 1923
8.
Factories Act, 1948
9.
OF
WAGE
AND
OTHER
11.1
9.
Payment of Bonus Act, 1965
The Contractor shall pay not less than minimum
wages to his workers as notified/revised from time to
time for the applicable scheduled employments
under the Minimum Wages Act, 1948, or and where
the rates have been fixed by agreement or settlement,
if any, the rates of wages payable shall not be less
than the rates so fixed and extend the benefits. In any
case, the rate of wage payable shall not be less than
the higher of the two rates.
10.
The Bombay Labour Welfare Fund Act, 11.2
11.
Payment of Gratuity Act, 1972, etc.
The Contractor shall ensure payment of wages to all
workmen, employed by him in connection with the
work before the expiry of the 7th day after the last
day of wage period in respect of which the wages are
paid and shall ensure wage standards, period and
provisions (including the workmen on this behalf
prescribed under the Payment of Wages Act, the
Contract Labour (Regulation and abolition) Act,
1970 and rules framed there under, the Minimum
Wages Act and any other applicable law including :
GROUP INSURANCE
The contractor must take Policy under Group
Personal Accident Insurance Scheme through
Rashtriya chemicals & Fertilizers Limited and make
provision for premium.
8.
The Contractor has to ensure the Signature/Thumb
impression of the contract workmen on the Mustercum-Wage Register and also ensure that the
representative of Principal Employer has witnessed
the payment monthly and certified at the end of the
entries of the Register.
11.
PAYMENT
BENEFITS
1953
7.
The Contractor has to display Statutory Notices at
site office/work place including the Abstract of the
Contract Labour (R&A) Act, 1970, Minimum
Wages Act, etc.,
alongwith details of wages
payable, wage period, place and time of
disbursement of wages, names and addresses of the
Inspectors, etc.
WORKING HOURS, LEAVES, OVERTIME, 11.3
SAFETY, ETC., AS PER THE FACTORIES
ACT
TIMELY PAYMENT OF WAGES AS PER THE
PAYMENT OF WAGES ACT
In respect of all labour, directly or indirectly
employed in the work for the performance of
contract job, the contractor shall at his own expenses
arrange for all safety provisions mentioned in the
statue. The Contractor shall ensure that he, his subcontractor and his, or their personnel or
representatives shall comply with all Safety 11.4
regulations issued from time to time by the
Company. Any injury resulting in death or not
occurred as a result of failure to comply with such 11.5
regulations, the contractor shall be held responsible
for the consequences thereof and shall keep the
Company harmless and indemnified.
WEEKLY OFF
The Contractor must also keep his wage register
available at all times as close to the work site as
possible and produce the same for Inspection
whenever required by designated Company Officials
and ensure the monthly payment on or before 7 th of
every month.
The workers must be given weekly off as admissible.
NATIONAL HOLIDAYS
Three National Holidays:
1. 26th January
2nd October
2.
15th August
3.
DISPLAYING OF NOTICES AND ABSTRACT
These must be granted as paid holidays to all
OF ACT WHICH ARE REQUIRED BY THE
workers.
LAW
Page 43 of 65
12.
1)
2)
3)
HEALTH, SAFETY AND WELFARE
Indemnity Bond
Affidavit
Undertaking
It is the duty of the main contractor to forward
monthly all such documents of ESI & PF and a copy
of Labour Licence in respect of sub-contractors.
On 200 Rs. Stamp paper for issuing
Form V to obtain Labour Licence.
to be submitting by Main
Contractor
On 100 Rs. Stamp Paper to be
signed by sub-contractor about the
Compliance of ESI & PF.
On letter head to be signed by
Main Contractor for engaging subcontractors.
The Contractor should ensure the Industrial and
Occupation Hazard and to ensure safe and healthy
working conditions at work for the compliance of the
Provisions of Factories Act, 1948. The Contractor
should provide all the Safety measures and his
Supervision to ensure the safety at work site.
The following three Proforma with relevant details
are submitted to Personnel Dept.
Main Contractor must clarify about the compliance of ESI &
PF in respect of labours engaged by sub-contractors stating
that the compliance will be made under the Code No., of
Main Contractor/ respective sub-contractors alongwith the no.
of workers engaged.
Copies of ESI & PF Allotment letter issued by the Govt.
authorities (Main contractor/sub-contractors, as applicable)
are to be forwarded to Personnel Dept.
15.
GENERAL TERMS
a)
Contractor shall provide and maintain necessary
supervisory staff inspector, skilled and unskilled
workers required in connection with the execution of
the contract who are employees of the contractor.
b)
Contractor shall provide all amenities/facilities
which are to be provided under the respective
Contract Labour (R&A) Act, Factories Act, 1948
such as Rest Room, Drinking Water facilities,
Canteen, etc.
The Contractor shall ensure that only medically fit
persons are engaged for job after medically
examined by a qualified Doctor.
13.
PROHIBITION OF CHILD LABOUR
Engagement of child labour/adolescent is prohibited
and any one violating this clause will be black listed
and whenever there are violation of the provisions, c)
the Company will resort to legal action as deemed
fit.
d)
Person below the age of 18 should not be employed.
14.
*Contractor should regulate the conditions of
employment of his employees/ contract labour.
e)
Contractor shall keep adequate no. of strength and
contractors services shall be available as and when
required during the emergency.
f)
Contract labour shall be in neat and clean uniform
and with proper safety appliances while on duty at
all times. Contract labour shall be liable to search by
the securities at our gate and shall have to be strictly
observe the directives regarding security and other
allied subjects.
g)
*All persons employed by the contractor shall be
his own employees for all intends and purposes
i.e., contractors own strength. Contractor
Supervisors should available to give instructions
to the contractor workers and will supervise the
entire work.
h)
Whenever word “Employee” is used please use the
word “Contract Labour” or “Contractor Employee”
and read accordingly.
i)
The contractor should comply properly with the
provisions of relevant laws i.e., Factories Act and
Contract Labour (R&A) Act relating to working
hours, rest intervals, weekly offs, holidays, overtime
as per the applicability.
CLAUSE REGARDING ENGAGEMENT OF
SUB-CONTRACTOR – WORK ORDER
The Contractor shall not engage any sub-contractor
without the specific permission of the Principal
Employer. The contractors will be given such
permission only on giving an undertaking that they
will be responsible for, and take complete
responsibility for non-fulfillment of any provisions of
the Contract Labour (Regulation and Abolition) Act or
the rules made thereunder and other applicable Laws
viz., ESI & PF Act. They will be also responsible for
timely payment/short payment of wages to the
Contract Labour employed by sub-contractors
alongwith the deposition of ESI & PF contribution of
both shares in the respective Code No., either subcontractor/main contractor, in respect of Contract
Workers engaged by the sub-contractor. The
contractors or the sub-contractors will not employ any
inter-state migrant labour without the permission of
Principal Employer. Purchase Dept., should forward
one copy to Personnel Dept., about the permission of
sub-contractor alongwith undertaking, indemnity
Bond, Affidavit, etc.
*Contractor should complete the work as assigned
during his contract period.
Page 44 of 65
j)
Contractor Supervisors should be available at site 17.2
and give instructions to the Contract Labour. No
instructions will be given to Contract Labour by
RCF Officials.
k)
*Contractor will ensure the Payment of Minimum
Wages as applicable or the wage, as applicable is
paid to the workers and will also ensure that the
monthly wages are duly witnessed by the 17.3
representative of the principal employer. Contractor
while submitting monthly PF & ESI challans will
also give a certification that the contractor has
deposited the payment in respect of ESI & PF
contribution in respect of the contract labour
engaged at RCF site under reference Work Order.
l)
*The contractor shall be solely responsible for the
manner and method of executing the work.
18.
m)
All liabilities on legal aspects of contractors labour
lies with the contractor himself.
n)
The contractor shall observe all the labour laws,
safety and security rules and regulations of RCF
which are in force at present and which may come
into force during the pendency of the contract. Any
violation of any rules and regulations will entail
termination of the contract.
o)
The Contractor shall indemnify and keep
19.
indemnified RCF from and against all actions,
claims, demands and liabilities whatsoever under and
in respect of the breach of any of the provisions of
this contract and or against any claim, action or
demand by liability to any workman/employee of the
contractor under any Law of the Land, for which the
Company shall be liable to comply and all expenses
it shall be put, thereunder through the Acts or
omissions whether willful or not on the part of the
Contractor. This indemnity shall be in addition to
and not in lieu of any indemnity to which the
company shall be entitled in law.
20.
16.
The Contractor shall keep and maintain all records as
are required under the Contract Labour (Regulation
and Abolition) Act, 1970, Shops & Establishment
Act, the Payment of Wages Act and or any other
applicable law and shall furnish all information,
report(s) and return(s) as are required to be furnished
to the concerned authorities.
RCF shall be entitled at all times to carry out
check(s) or inspection (s) of the Contractor’s records
and accounts to ensure that the provisions of the
Labour Laws and Regulations are being observed by
the contractor and that the workmen are not denied
the rights and benefits to which they are entitled
under such provisions any violation shall constitute a
ground for termination of the contract.
PRESERVATION OF REGISTERS/RECORDS
The Wage Book, Muster Roll, ESI Register and
other required documents to be maintained under
different laws shall be preserved properly by the
contractor and shall be preserved properly by the
contractor and shall hand over the copies of the same
at the time of obtaining clearance for release of final
bill/security deposit to avoid any further problem
with regard to past liability of the said contractor for
the said period.
CHARACTER VERIFICATION
The Contractor shall ensure that the person or
persons appointed or to be appointed by them for
service in the Company’s premises do not suffer
from any legal disqualification for service by reason
of his age or any law and status in force from time to
time or any other reason whatsoever.
The Contractor shall require to produce verification
certificate of this employee from competent
authority at his cost.
All staff employed by the contractor shall be the
contractor’s employee for all intends and purposes.
STATUS OF THE CONTRACT LABOUR
*All the labours employed and engaged by the
contractor shall be the contractor’s employee for all
indents and purposes and compliance of all statutory
laws are concerned.
21.
17.
CONTRACTUAL OBLIGATIONS
17.1
The contractor shall comply with all the applicable
Labour Laws and the Rules/Orders issued thereunder
from time to time. The contractor should show all his 22.
records/monthly returns to the Personnel Department
to ensure strict compliance at proper time. If
contractor fail to do so, contractor failure will be a 23.
breach of the contract and the Purchase Dept., may
in its discretion cancel the contract.
24.
SUPERVISION AT WORK SITE
The Contractor shall ensure strict supervision
through his proprietary staff for smooth functioning
at work site and such employees will have no claim
against the Company whatsoever.
The Contractor shall submit credentials for the work
done in the past while submitting the offer.
The Contractor’s will ensure to provide canteen
facility to his workmen as per rules.
Company reserve the right to modify /alter or cancel
any part/full job without assigning any reason
thereof.
UNIFORM
Page 45 of 65
The Contractor has to provide Uniform, rainy shoes
and raincoat to his workmen engaged at RCF site. 03.
Contractor has to ensure that the workers wear their
uniform while on job.
25.
26.
All the materials, tools, hose pipes, red earth and
manual etc., required for the said work of
maintenance should be supplied and paid by the
contractor without any extra cost. In case the
contractor fails to fulfil his obligations in this regards
RCF shall be at liberty to arrange the same at the risk
and cost of the contractor with penalty upto 100% of
20).
the cost of the material.
28.
Any contract labour problem arising out of contract
terms will have to be sorted out and settled by the
contractor and RCF will not own any responsibility
in this regard of whatsoever nature.
Wherever any new party or contractor is
negotiated/entertained for giving job, it should be
ensured that he meets the above requirements and
furthermore to ensure that the provisions is made in
the respective NIT/Work Order. This job
requirements are also applicable to the contractor
who are engaged /will be engaged for specialized
services, job such as boiler, rubber lining job,
cleaning or belts and elsewhere and their employees
are coming to carry out specialize job at our site.
But, not applicable, if they are not working at our
premises.
Register of Advances
Factories Act:
Register of Adult workers – The register of adult
workers shall be in Form 17. This register shall be
written up afresh each year and shall be preserved
for a period of twelve months.
Providing of Personal Protective equipments (PPE)
Maintenance of Overtime Register
Maintenance of Leave with Wages Register (Form
The Contractor shall furnish the following
information to the Personnel Dept., within 7 days of
the receipt of the Work Order or actual date of
commencement of work, whichever is earlier
through MES Dept.



Work Order Copy.
ESI & PF Allotment letter.
Labour License/application for Labour License
for Form No. V by the Principal Employer, if
applicable.
 Nature of work and the no. of workers to be
engaged from the date of commencement of
work.
 List of sub-contractors, if any, to execute the
work along with detail information of Subcontractors.
 Exact period of Contract as well as Contract
27.
REGISTERS AND RECORDS TO BE
value.
MAINTAINED UNDER DIFFERENT ACTS
 Rate of Wages and the date of payment.
01.
Under Contract Labour (R&A) Act (For licensed All the above documents should be forwarded to Personnel
Dept., by the Contractor through MES Dept. This must reach
contractor) – if the Wage period is monthly.
to Personnel Dept., before forwarding first bill of contractors
Rule 59 (State Rule) – Every contractor shall in
for payment so as to comply with the requirements of Law.
respect of each work on which he engages Contract
Labour shall required to maintain following  Maintenance of Muster Roll and Register of Wages as
Registers/ Records.
prescribed under the relevant Acts – as applicable and
shall be kept handy at an office nearest to work place.
i)
Muster Roll} OR Muster-Cum-Wage
 The Contractors shall display abstract of the Act and
Register
Notice showing rates of wages, name of the Inspectors
ii)
Register of Wages
}
having jurisdiction, etc.
GRATUITY CLAUSE, APPLICABLE ONLY FOR
iii)
Issue Wage Slips to the workers atleast a
AGREEMENT COVERAGE CONTRACTORS (COURT
day prior to the disbursement of Wages.
CASE STATUSQUO ORDERS)
iv)
Issue of Employment Card /Identity Card.
The payment of Gratuity Act, 1972 is applicable to Contract
02.
Under Minimum Wages Act (State Rule) – if the Labour also. The Contractor should make the compliance of
the provisions of the said Act whenever it is applicable.
workers are less than 20.
Muster Roll
*Also, contractor has to pay the annual premium to the LIC as
Register of Wages
calculated by the LIC towards the gratuity liability of their
Register of Deductions
workers and the same amount will be reimbursed separately
Register of Overtime
to the contractor on the basis of actual payment made to LIC
Register of Fines
(no service charges) by the contractor.
PRE-EMPLOYMENT MEDICAL EXAMINATION (BEFORE ENGAGAEMENT) OF CONTRACT WORKERS:
Page 46 of 65
Contractors will have to submit a certificate of fitness in Form 6 in respect of workers to be engaged inside the factory and no
person / contract labour shall be employed without a valid certificate of fitness. The contractors will get the Pre-Employment
Medical Examination of his workmen done from the below mentioned approved Doctor/Agency only:-.
Sr.
No.
Name ,Address
Qualification/Degree
Contact No.
1
Dr.R.A. Chhoga
Meena Medical Centre,
Opp Sulbha School,
Near Sahakar Taakies,
L-4,29/30,Brindavan,TilakNagar,
Behind Shopper’s Stop,
Chembur-4000089
M.B.B.S.(Bom), D.H.M.,A.F.I.H.,C.U.W.M.
25271251
(M)9820020004
2
Dr.Devendra B.Ingale
Keshavsut Diagnostic Clinic,
4/1,ChandrodayHsg.Society,
Opp. Meena Towers,
Swastik Park , Chembur,Mumbai-71
M.D.(Bom),A.F.I.H.,D.I.M.,
L.L.M.
Certifying Surgeon
25226567
(M) 9869005451
3.
Dr.Prakash Panchal
Jagatguru OHC Centre
2,United Western Apartment,
V.S.Road,NearSiddhi Vinayak Temple,
Prabhadevi,
Mumbai-400025
Certifying Surgeon,Governmentof
Maharashtra(DISH)Mumbai& Suburban.
24361861
(M) 9870341805
Timings:Mondayto Saturday
9.30 A.M to 1.30 P.M.
6.30 P.M. to 9.00 p.m.
4.
Dr.Abhay Narayankar
Prism Diagnostic Centre
& Polyclinic
105,1st Floor,Mohamadi House,
Near Anjuman Highschool,
Kurla(W), Mumbai-400070
M.B.B.S., A.F.I.H.
26524374
(M)9869300956
5.
Dr.Milind Sardesai,
Shanti Niketan,
Ground Floor,8th Road ,
Near Ahobila Math,
Near Diamond Garden,
Chembur,Mumbai- 400 074
M.B.B.S., A.F.I.H.
(Industrial Health Consultants)
Saturday & Sunday
10 AM to 1 PM
4 PM to 8 PM
Contact:
Dr.Vasant Sardesai ForAppointments
(M)9833128952
6.
Dr. D.G. Pandit
Gurukrupa Hospital & Polyclinic
OHC, Govardhan Dham,
Khopat,
Thane (W)- 400 601
Certifying Surgeon
25346446/25404263
Dr.D.G. Pandit
(M)9821121261
Dr.KiranPandit
(M)9821090696
7.
Dr. Pradeep V. Mahajan
R-831, T.T.C. , Thane Belapur Road
Navi Mumbai
Certifying Surgeon
27691981/27691679
(M)9867220015
Page 47 of 65
ANNEX – VI
FORMAT FOR BANK GUARANTEE TOWARDS SECURITY DEPOSIT AND PERFORMANCE GARANTEE
( To be submitted on Rs. 200 valid non judicial stamp paper )
In consideration of M/s Rashtriya Chemicals and Fertilizers Limited, [hereinafter referred to as ‘RCF’, which expression
unless repugnant to the context and meaning thereof shall include its successors and assigns] having agreed to exempt M/s
__________________________________having
its
registered/principal
office
at
______________________________________________ [hereinafter referred to as ‘Supplier / Contractor’ which expression
unless repugnant to the context and meaning thereof shall include its successors and assigns] from depositing with RCF a sum
of Rs.___________ towards security / performance guarantee in lieu of the said Supplier / Contractor having agreed to
furnish an irrevocable bank guarantee for the said sum of Rs. _________ as required under the terms and conditions of
contract / work order / purchase order no. ______________________ dated __________ [hereinafter referred as the ‘Order’]
placed by RCF on the said supplier / contractor, we, ____________________________________________ [hereinafter
referred to as ‘the Bank’ which expression shall include its successors and assigns] do hereby undertake to pay RCF an
amount not exceeding Rs. ______________ on demand made by RCF on us due to a breach committed by the said Supplier /
Contractor of the terms and conditions of the Order.
1.
We ____________ the Bank hereby undertake to pay the amount under the guarantee without any demur merely on
a demand received in writing from RCF stating that the Supplier / Contractor has committed breach of the term(s) and/or
condition(s) contained in the Order and/or failed to comply with the terms and conditions as stipulated in the Order or
amendment(s) thereto. The demand made on the Bank by RCF shall be conclusive as to the breach of the term(s) and/or
condition(s) of the Order and the amount due and payable by the Bank under this guarantee, notwithstanding any dispute or
disputes raised by the said Supplier / Contractor regarding the validity of such breach and we agree to pay the amount so
demanded by RCF forthwith and without any demur. However, our liability under this guarantee shall be restricted to an
amount not exceeding Rs. _____________.
2.
We, ______________ the Bank further agree that this irrevocable guarantee herein contained shall remain in full
force and effect during the period that would be taken for the performance of the said Order and that it shall continue to be
enforceable till the dues of RCF under or by virtue of the said Order have been fully paid and its claim satisfied or discharged
or till RCF certifies that the terms and conditions of the Order have been fully and properly carried our by the Supplier /
Contractor and accordingly discharge the guarantee.
3.
We ________________ the Bank, undertake to pay to RCF any money so demanded notwithstanding any dispute or
disputes raised by the said Supplier / Contractor in any suit or proceedings pending before any court or tribunal relating
thereto as our liability under this present being absolute and unequivocal. The payment so made by us under this Guarantee
shall be valid discharge of our liability for payment there under and the said Supplier / Contractor shall have no claim
against us for making such payment.
4.
We ________________ the Bank further agree that RCF shall have full liberty, without our consent and without
affecting in any manner our obligation hereunder to vary any of the terms and conditions of the Order or to extend time of
performance by the said Supplier / Contractor from time to time or to postpone, for any time or from time to time, any of the
powers exercisable by the RCF against the said Supplier / Contractor and to forbear or enforce any of the terms and
Page 48 of 65
conditions relating to the Order and shall not be relieved from our liability by reason of any such variation or extension being
granted to the said Supplier / Contractor or for any forbearance, act or omission on the part of RCF or any indulgence by
RCF to the Supplier / Contractor or by any such matter or thing whatsoever which under the law relating to sureties would
but for this provisions have effect of so relieving us.
5.
Our liability under this guarantee is restricted to Rs. _________ and shall remain in force up to
____________________ (date of expiry). Unless a demand or claim under this guarantee is made on us in writing on or before
the date of expiry viz. ________, we shall be discharged from all liabilities under this guarantee thereafter.
6.
This guarantee will not be discharged due to change in the constitution in the Bank or the said Supplier /
Contractor.
7.
The Bank hereby agrees to address all the future correspondence in regard to this bank guarantee to Chief Finance
Manager, Rashtriya Chemicals & fertilizers Limited, Administrative Building, Mahul Road, Chembur, Mumbai 400 074.
INDIA. ________________.
8.
We, _____________ the Bank lastly undertake not to revoke this guarantee during its currency except with the
previous consent of the RCF in writing.
Signed on the _________________ day of _______________
For and on behalf of the Bank
Signature
Witness:
Name(s) & Designation(s)
Name & Address
Page 49 of 65
ANNEX – VII
LIST OF RCF APPROVED BANKERS FOR BANK GUARANTEES
A)- STATE BANK OF INDIA AND IT’S ASSOCIATE C)- OTHER BANKS:
1. Bank of Rajasthan Limited,
BANKS:
2. Catholic Syrian Bank Limited
1. State Bank of India,
3. Kotak Mahindra bank Ltd.,
2. State Bank of Bikanar & Jaipur,
4. South Indian Bank Ltd.,
3. State Bank of Hyderabad,
5. Tamilnad Merchantile Bank Ltd.,
4. State Bank of Indore,
6. The Federal Bank Ltd.,
5. State Bank of Mysore,
7. The Jammu & Kashmir bank Limited,
6. State Bank of Patiala,
8. The Karnatka Bank Limited,
7. State Bank of Saurashtra,
8. State Bank of Travancore.
D) - FOREIGN BANKS:
1.
ABN AMRO Bank N.V.
2.
American Express Bank Limited.
B)- NATIONALISED BANKS:
3.
Bank of American National Trust & Saving
Association.
1. Allahabad Bank,
2. Andhra Bank,
4.
Bank of Tokyo Limited.
3. Bank of Baroda,
5.
Barclays Bank PLC.
4. Bank of India,
6.
BNP Paribas.
5. Bank of Maharashtra,
7.
Calyon Bank.
6. Canara Bank,
8.
Citibank N.A.
7. Central Bank of India,
9.
Deutsche Bank.
8. Corporation Bank,
9. Dena Bank,
10. Development Bank of Singapore (DBS).
10. Indian Bank,
11. Hong Kong & Shanghai Banking Corporation
11. Indian Overseas Bank,
Limited.
12. Oriental Bank of Commerce,
12. ING Vysya Bank.
13. Punjab & Sind Bank,
13. JP Morgan Chase Bank.
14. Punjab National Bank,
14. Standard Chartered Bank.
15. Syndicate Bank,
16.
17.
18.
19.
UCO Bank,
Union Bank of India,
United Bank of India,
Vijaya Bank.
E)- PRIVATE SECTOR BANKS:
1.
Axis Bank Ltd.
2.
Housing Development Finance Corporation Ltd.
(HDFC)
3.
ICICI Bank Limited.
4.
IDBI Bank Limited.
****************
Page 50 of 65
ANNEX – VIII
VENDOR DATA UPDATION FORM
Both New Vendors and Existing Venders may please note that details listed below are required and will used for
making all payments POs / WOs, refund of EMDs / SDs, forwarding the details of payments by email, issue of TDS
certificates, Works Contract TDS Certificate, C Form for CST purchases etc.
Vendors registered with RCF and currently receiving payment through Direct Bank Credit need to indicate only the RCF
Vendor code and may not fill and furnish the other details again, if all the details as above are already furnished to RCF
earlier and available in RCF SAP Vendor Master.
Sr.
No
I
II
Title
NAME
ADDRESS
III
SUPPLY
STATE
IV
COMMUN
ICATION
Sub Titles
Title (Whether Company / M/s
/ Mr / Mrs / etc.)
Name ( As it appears on the
Bank Cheque)
Type (Whether for Purchases
or Services)
RCF Vendor Code
( for existing RCF Vendors)
RCF Vendor Code
( for new Vendors, RCF will
create and fill)
House/ bldg. Number
Street
Street
City / Postal Code
District / State
Country
Region Code
District / State (If the state from
which supplies are going to be
made is different from the State
given above, then specify the
Place / State for C- forms.)
Other Region Code
Contact person
Telephone incl. ext.
Mobile Phone
Fax
Email
Standard communication
method
V
ACCOUN
T
CONTRO
L
VI
TAX
INFORMA
TION
If also a RCF's Customer?
Group Key
Purpose to be used for
*
will be filled by RCF
*
will be filled by RCF
*
*
*
*
will be filled by RCF
*
To be given, if applicable.
will be filled by RCF
*
STD Code
Tel No
STD Code
Tel No
Extn
*
*
by email only
Yes / No
will be filled by RCF
CST Reg NO. for C forms
LST No. ( Local VAT REG
Page 51 of 65
NO)
Service Tax Reg. No.
Excise Reg. No.
PAN NO.
VI
I
VI
II
DETAILS
OF BANK
REFEREN
CE DATA
*
Bank Key
Bank Account No. of Vendor
Name of Bank
Name of Branch
Bank IFSC Code
Bank Branch Code (Only for
SBI accounts)
Bank Address
Bank City
9 Digit code appearing on
MICR cheque
Telephone No. of Bank
Fax No. of Bank
Type of Account (for SB
A/c=10, Current A/c=11 or
CC=13 )
Region
Industry (whether psu, air
force, military, Govt, others)
Micro / SSI Status (Whether
Micro , Small, Medium
Enterprise under Micro , Small
and Medium Enterprises
Development Act, 2006)
will be filled by RCF
*
*
*
*
*
*
*
STD Code
STD Code
Tel No
Fax No.
Extn
*
will be filled by RCF
For new
vendors :
1
It is mandatory ( Compulsory) to fill relevant data for item marked " * "
2
Enclose a blank cheque / a photocopy of the cheque.
3
Enclose a photocopy of Pass Book first page containing name and address of Account Holder
4
We hereby authorise RCF Ltd to make all payments to us by Direct Credit to our Bank Accounts details of which are given
above.
5
We hereby authorise RCF Ltd to deduct bank charges applicable for such Direct Bank Payments
…………………………
Signature
………
Place
Common Seal
…………………………
Name
………
Date
…………………………
Designation
………
Page 52 of 65
ANNEX – IX
FORMAT FOR SOLVENCY CERTIFICATE
( To be submitted on Bank’s Letter Head )
______________________________________________________________________
REF NO:…………………
DATE:……………,,,,,,,,,
To Whomsoever Concerned
This
is
to
certify
that
to
the
best
of
our
knowledge
and
information,
M/s
___________________________ (Bidders name with complete address), a customer of our Bank, is
respectable,
and
is
capable
of
executing
orders
to
the
extent
of
Rs_________
(Rupees________________________). M/s _________________ have been our customer since
______ to date and has been granted the following limits, at present, against various facilities granted by
the Bank:
……………………… ……………..
……………………… ……………...
This certificate is issued without any guarantee, risk or responsibility on behalf of the Bank or any of its
officials.
This certificate is issued at the specific request of the customer.
Yours faithfully,
(Bank Official’s signature & stamp
Page 53 of 65
MODALITIES FOR PROCUREMENT THROUGH e-REVERSE AUCTION
ANNEXURE-X
The following steps noted below shall be the general methodology for carrying out the process of procurement
through the route of Reverse auction. Please note that some of the steps enumerated may vary or be replaced /
deleted in order to accommodate for certain systemic or procedural compliance.
1.
The offers shall be called in 2 Bid System. The bidders shall be required to submit their offers in 2
separate envelope parts- (a) ‘Technical & Un-priced Commercial Bid’ and (b) ‘Price Bid’.
The Technical & Un-priced Commercial Bid shall contain along with the duly filled-in requisite
Annexures, the “Format A - Process Compliance Form” (as per attached format) on bidder’s
letterhead, confirming acceptance of all the terms for participating in the Reverse Auction. Nonacceptance / Non-submission of the “Process Compliance Form” shall be a basis for rejection of the
offer.
2.
The first part of the offer, Technical & Un-priced Commercial Bid, shall be opened on the due date
and time as per the NIT, in the presence of the representatives of those bidders who choose to
remain present.
3.
The Technical & Un-priced Commercial bids opened shall be scrutinized for technical and
commercial acceptability including the pre-qualification criteria (the existing pre-qualified suppliers
shall be exempt from this criteria). The offers not fulfilling the technical criteria as per the NIT shall
be rejected outright.
4.
The offers will be evaluated as per the evaluation procedure mentioned in the NIT. The offer which
meets the NIT requirements, technically (including pre-qualification criteria) and commercially, shall
be eligible for further consideration. Before opening of the Price Bids, offers of all technocommercially acceptable tenderers shall be at par. The tenderers whose offers qualify shall be
intimated regarding the due date and time of opening of price bid. The bidders have the option of
attending the opening of the Price Bids at the due date and time.
5.
After opening the price bids and arriving at evaluated cost to RCF, the tenderers whose price bids
have been opened shall be required to participate in the Reverse Auction event conducted by the
RCF’s Service Provider.
6.
It shall be RCF’s discretion to use the Lowest Evaluated Cost (Unit Rate) obtained amongst the
Price Bids opened or any other price as decided by RCF as the Opening Bid Price for the Reverse
Auction.
BUSINESS RULES FOR REVERSE AUCTION
A. GENERAL TERMS AND CONDITIONS OF REVERSE AUCTION (ON-LINE BIDDING ON INTERNET)
1. For the reverse auction, technically and commercially acceptable tenderers only shall be eligible to
participate.
2. RCF through authorized service provider will provide all necessary training and assistance before
commencement of on line bidding on Internet.
3. RCF will inform the tenderer in writing the details of service provider including contact details to enable
them to contact and get trained.
4. Business rules like event date, time, start price, bid decrement, extensions, etc. also will be
communicated through service provider for compliance.
5. Tenderers have to enclose the duly signed & filled-in compliance form in the prescribed Format A –
Process Compliance Form along with the un-priced commercial bid. Without this said form, the
tenderer will not be eligible to participate in the tender.
Page 54 of 65
6. It is mandatory for tenderer to have a valid digital signature certificate issued by any of the valid
Certifying Authority approved by Government of India for participation in the Reverse Auction event
at the time of submission of offer. The cost of digital signature will be borne by respective tenderer.
7. RCF will provide the evaluation sheet (e.g.: EXCEL sheet) to each tenderer, if any, the start of reverse
auction which will help to arrive at “Evaluated Cost to RCF” as detailed in NIT.
8. Reverse auction will be conducted on schedule date & time.
9. At the end of reverse auction event, the evaluated lowest tenderer cost will be displayed on the auction
website.
10. The lowest tenderer has to fax / e-mail the duly signed filled-in prescribed Format B – Price
Confirmation as provided to RCF immediately after closing of reverse auction event .
11. The reverse auction will be treated as closed only when the bidding process gets closed in all respects
for the item listed in the Reverse Auction (RA) event.
B.
Business Rule for finalization of the procurement
Please go through the guidelines carefully given below and submit your acceptance to the same in the
attached prescribed Format A – Process Compliance Form along with the un-priced commercial bid.
1. Reverse Auction ON-LINE BIDDING ON INTERNET) shall be conducted by RCF, on pre-specified
time & date, the tenderers shall be quoting from their own offices/ place of their choice. Internet
connectivity and other paraphernalia requirements shall have to be ensured by tenderers themselves..
In order to ward-off such contingent situation like internet connectivity failure, power failure etc.,
tenderers are requested to make all the necessary arrangements / alternatives whatever required so
that they are able to circumvent such situation and still be able to participate in the reverse auction
successfully. However, the tenderers are requested to not to wait till the last moment to quote their
bids to avoid any such complex situations. It is to be noted that either RCF or RCF’S SERVICE
PROVIDER shall not be responsible for these unforeseen circumstances
2. RCF’S SERVICE PROVIDER shall arrange to train the nominated person(s) of the tenderer, without
any cost. Service provider shall also explain all the Rules related to the Reverse Auction mentioned in
the Business Rules Document to be adopted, as per NIT.
3. OPENING PRICE / BID DECREMENT: The opening bid price of the Reverse Auction and the bid
decrement value shall be available to the tenderers on their respective bidding screen.
4. BID PRICE: The tenderer has to quote the Evaluated Cost to RCF for the items specified. Any technocommercial loading, to arrive at the Evaluated Cost to RCF, shall be intimated to tenderers prior to
Reverse Auction event in the form of Evaluation sheet.
5. Procedure for Reverse Auctioning
a. Reverse Auction: RCF will declare its Opening Price (OP), which shall be displayed to all
tenderers during the start of the Reverse Auction. The tenderer will be required to start bidding
after announcement of Opening Price and decrement amount. Opening Price displayed on screen
is evaluated price to RCF. The first online bid and the subsequent bids, received in the system
during the event shall be less than the Auction's opening bid price by one decrement or multiples
of decrement.
b. The Purchase order shall be placed on overall lowest tender basis.
c. Reverse Auction shall be for a period of 60 minutes or as per RCF’s requirement. If a tenderer
places a bid in the last 5 minutes of closing of the Reverse Auction and if that bid gets accepted,
then the auction’s duration shall get extended automatically for another 5 minutes, for the entire
auction (i.e. for all the items in the auction), from the time that bid comes in. The auto-extension
will take place only if a bid is received & accepted in those last 5 minutes. If the bid does not get
accepted, the auto-extension will not take place. In case, there is no bid in the last 5 minutes of
closing of Reverse Auction, the auction shall get closed automatically without any extension.
However, tenderers are advised not to wait till the last minute or last few seconds to enter
their bid during the auto-extension period to avoid complications related with internet
connectivity, network problems, system crash down, power failure, etc.
Page 55 of 65
d. After the completion of Reverse Auction, the Closing / Final Price (CP) shall be available on
auction screen.
e. At the end of the reverse auction, L1 tenderer (i.e. tenderer who has quoted lowest final closing
price) has to provide price confirmation giving a detail break up through email or fax on tenderer’s
letter-head immediately as per attached prescribed FORMAT B – Price Confirmation.
6. During Reverse Auction, if no bid is received within the specified time, RCF, at its sole discretion, may
decide to reschedule / scrap the Reverse Auction process / proceed with conventional mode of
tendering / or finalize the tender based on Prices Bid submitted in the envelope
7. Placement of order on the conclusion of Reverse Auction shall be at the discretion of RCF. Bids once
made by tenderer, cannot be cancelled or withdrawn.
8. It shall be the prerogative of RCF to offer the Final / Closing Price of Reverse Auction to the other
bidders for matching in case RCF decides to have more than one supplier. The bidders shall be
offered to confirm FINAL / Closing Price in Reverse Auction in sequence of their ranking in Final Price
offered during Reverse Auction event.
9. The tenderer shall be assigned a Unique User Name & Password by RCF’S SERVICE PROVIDER.
The tenderer are advised to change the Password and edit the information in the Registration Page
after the receipt of initial Password from RCF’S SERVICE PROVIDER to ensure confidentiality. All
bids made from the Login ID given to tenderer will be deemed to have been made by them.
10. The tenderer will be able to view the following on screen along with the necessary fields in the
Reverse Auction:
 Leading Bid in the Auction (Current Lowest Rate)
 Bid placed during the event
 Opening Price & Decrement Value.
11. RCF’s decision for award of Contract shall be final and binding on all the Tenderers.
12. RCF shall not have any liability to tenderers for any interruption or delay in access to the site
irrespective of the cause.
13. The tenderer will be required to submit their acceptance to the terms / conditions / modality given
above before participating in the reverse auction.
C. Other terms & conditions

The Tendered shall not indulge either by himself or through any of his representatives in Price
manipulation of any kind ether directly or indirectly and shall not divulge, in any manner, the details of
rates and other information connected with the tender to other suppliers / tenderness.

The Tendered shall not divulge particulars of his Bids or any other exclusive details of RCF to any
other party.
RCF and/or RCF’S SERVICE PROVIDER shall not have any liability to Tenderers for any interruption
or delay in access to the site irrespective of the cause.


RCF and/or RCF’S SERVICE PROVIDER is not responsible for any damages, including damages
that result from, but are not limited to negligence.

RCF and/or RCF’S SERVICE PROVIDER will not be held responsible for consequential damages,
including but not limited to systems problems, inability to use the system, loss of electronic information
etc.
Page 56 of 65
FORMAT – A
Process Compliance Form – E-reverse auction
(Tenderers are required to print this on their company’s letter head and sign, stamp
before putting it into un-priced commercial bid)
To
M/s. RCF Ltd.
Attention :
Sub:
Acceptance to the Process related Terms and Conditions for the Reverse Auction
Dear Sir,
This has reference to the Terms & Conditions for the Reverse Auction mentioned in the NIT NO
We hereby confirm the following 1) The undersigned is authorized representative of the company.
2) We have carefully gone through the NIT, Tender Documents and the Business Rules governing the
Reverse Auction as well as this document.
3) We also confirm that we will undergo the training by RCF’s SERVICE PROVIDER on the auction tool and
the functionality of the same..
4) We confirm that RCF and RCF’S SERVICE PROVIDER shall not be liable & responsible in any manner
whatsoever for my/our failure to access & bid on the e-auction platform due to loss of internet connectivity,
electricity failure, virus attack, problems with the PC, any other unforeseen circumstances etc. before or
during the auction event.
5) We also confirm that we have a valid digital certificate issued by a valid Certifying Authority and self
attested copy enclosed
6) We also confirm that we will fax / e-mail the price confirmation & price break up of our quoted price as per
FORMAT B – Price Confirmation after the closing of reverse auction event
We, hereby confirm that we will honor the Bids placed by us during the auction process.
With regards
Signature with company seal
Name –
Company / Organization –
Designation within Company / Organization –
Address of Company / Organization –
E-mail Id:
Tel no:.
Mobile no. :
Sign this document and Fax at + 91 - 022 – 25522320
Page 57 of 65
FORMAT – B
Price Confirmation
(Tenderers are required to print this on their company’s letter head and sign, stamp
before faxing)
To
M/s. RCF Ltd.
Trombay Unit
Attention -
Sub: Final price quoted during Reverse Auction and price break up
Ref : 1. RCF NIT no,
2. Reverse Auction dt. ……………
Dear Sir,
We confirm that we have quoted the final price
1. ---------------------------------------------------- (in words & figures)
(Price quoted on Evaluated cost to RCF basis)
as our final lump sum prices during the Reverse Auction conducted on _________ (date)
(Price Breakup attached as per RCF evaluation sheet (excel) format)
With regards
Signature with company seal
Name –
Company / Organization –
Designation within Company / Organization –
Address of Company / Organization –
E-mail Id
Tel no.:
Mobile no:.
Sign this document and Fax at + 91 - 022 – 25522320
Page 58 of 65
Integrity Pact
Annexure XI
RCF is committed to ensure that it carries its business with integrity and transparency. The Company has framed
rules to avoid all forms of corruption by following a system that is fair, transparent and free from any
influence/prejudiced dealings prior to, during and subsequent to the currency of the contract to be entered into
with a view to :Enabling RCF to procure/ undertake the Project/Work(Delete what is not applicable) at a competitive price in
conformity with the defined specifications by avoiding the high costs and the distortinary impact of corruption on
public procurement, and
Enabling BIDDER to abstain from bribing or indulging in any corrupt practices in order to secure the contract by
providing assurance to them that their competitors will also abstain from bribing and other corrupt practices and
RCF will commit to prevent corruption, in any form, by its officials.
RCF has therefore laid down the following transparent procedures ( wherever required is referred to as the
’Integrity Pact’) which is expected to be adhered by the Company as well as the BIDDER:
1.
Commitments of RCF:
1.1
RCF undertakes that no official of RCF, connected directly or indirectly with the Project/Work, will demand,
take a promise for or accept, directly or through intermediaries, any bribe, consideration, gift, reward, favour or
any material or immaterial benefit or any other advantage from the BIDDER, either for themselves or for any other
person, organization or third party related to the contract in exchange for an advantage in the bidding process, bid
evaluation, contracting or implementation process related to the contract.
1.2
RCF will, during the pre-contract stage, treat all BIDDERs alike, and will provide to all BIDDERs the same
information and will not provide any such information to any particular BIDDER which could afford an advantage
to that particular Bidder in comparison to other BIDDERs.
1.3
In case any preceding misconduct on the part of any official(s) is reported by the BIDDER to RCF with full
and verifiable facts, necessary disciplinary proceedings, or any other action as deemed fit, including criminal
proceedings may be initiated by RCF and such a person shall be debarred from further dealings related to contract
process. In such a case while an enquiry is being conducted by RCF the proceedings under the contract would not
be stalled.
2.
Commitments of BIDDER
2.1
The BIDDER commits itself to take all measures necessary to prevent corrupt practices, unfair means and
illegal activities during any stage of its bid or during any pre-contract or post-contract stage in order to secure the
contract or in furtherance to secure it and in particular commit itself to the following:
2.2
The BIDDER will not offer, directly or through intermediaries, any bribe, gift, consideration, reward,
favour, any material or immaterial benefit or other advantage, commission, fees, brokerage or inducement to any
official of the RCF, connected directly or indirectly with the bidding process, or to any person, organization or third
party related to the contract in exchange for any advantage in the bidding, evaluation, contracting and
implementation of the contract.
2.3
The BIDDER further undertakes that it has not given, offered or promised to give, directly or indirectly any
bribe, gift, consideration, reward, favour, any material or immaterial benefit or other advantage, commission, fees,
brokerage or inducement to any official of RCF or otherwise in procuring the Contract or forbearing to do or having
done any act in relation to the obtaining or execution of the contract or any other contract with RCF for showing
or forbearing to show favour or disfavour to any person in relation to the contract or any other contract with RCF.
2.4
BIDDER shall disclose the name(s) and address(es) of foreign principals, associates, agents and
distributors, advisors, representatives and sub-contractors.
Page 59 of 65
2.5
BIDDER shall disclose the payments to be made by them to agents/ brokers or any other intermediary, in
connection with this bid/ contract.
2.6
The BIDDER further confirms and declares to RCF that he has not engaged any individual or firm or
company, whether Indian or foreign, to intercede, facilitate or in any way to recommend to RCF or any or its
functionaries, whether officially or unofficially to the award of the contract to the BIDDER, nor has any amount
been paid, promised or intended to be paid to any such individual, firm or Company in respect of any such
intercession, facilitation or recommendation.
2.7
The BIDDER, either while presenting the bid or during pre-contract negotiations or before signing the
contract, shall disclose complete details of any payments made, is committed to or intends to make to any
officials of RCF or their family members, agents, brokers or any other intermediaries in connection with the
contract and the details of services agreed upon for such payments.
2.8
The BIDDER will not collude with other parties, interested in the contract, to impair the transparency,
fairness and progress of the bidding process, bid evaluation, contracting and implementation of the contract.
2.9
The BIDDER will not accept any advantage in exchange for any corrupt practice, unfair means and illegal
activities.
2.10
The BIDDER shall not use improperly, for purposes of completion or personal gain, or pass on to others,
any information provided by RCF as part of the business relationship, such as plans, technical proposals and
business details including information contained in any electronic data carrier. The BIDDER also undertakes to
exercise due and adequate care to ensure that no information is divulged to others.
2.11
The BIDDER commits to refrain from giving any complaint in connection with the Project, directly or
through any other manner, without supporting it with full and verifiable facts.
2.12
The BIDDER shall not instigate or cause to instigate any third party to commit any of the actions
aforestated.
2.13
If the BIDDER or any employee of the BIDDER or any person acting on behalf of the BIDDER, either
directly or indirectly, is a relative of any of the employees of RCF, or, if any relative of an employee of RCF has
financial interest/stake in the BIDDER, the same shall be disclosed by the BIDDER at the time of filing the tender.
The term `relative’ for this purpose would be as defined in Companies Act, 1956 or any modifications thereof.
2.14
The BIDDER shall not lend to or borrow any money from or enter into any monetary dealings or
transactions, directly or indirectly, with any employee of RCF.
Previous Transgression
The BIDDER declares that no previous transgression occurred in the last three years, in respect of any corrupt
practices envisaged hereunder, and/or with any Public Sector Enterprises/ Government department that could
justify BIDDERs exclusion from the tender process.
The BIDDER agrees that if it makes any incorrect statement in the bid, BIDDER can be disqualified from the
tender process of the contract, and if already awarded, the Contract can be terminated for such reason.
4.1
In case the successful BIDDER violates any of the terms of NIT, RCF shall be entitled to forfeit the
EMD/SD without assigning any reason.
Page 60 of 65
5
Sanctions for violations
5.1
Any breach of the aforesaid provisions by the BIDDER or any one employed by it or acting on its behalf
(whether with or without the knowledge of the BIDDER or any one employed by it or acting on its behalf (whether
with or without the knowledge of the BIDDER) shall entitle RCF to take all or any one of the following actions,
wherever required:To immediately call off the pre contract negotiations without assigning any reason or giving any compensation to
the BIDDER. However, the proceedings with the other BIDDER(s) would continue.
The Earnest Money Deposit (in pre-contract stage) and /or Security Deposit/Performance Bond (after the contract
is signed) shall stand forfeited either fully or partially, as decided by RCF, without assigning any reason therefor.
To immediately cancel the contract, if already signed, without giving any compensation to the BIDDER.
To recover all sums already paid by RCF, together with interest thereon at 2% higher than the prevailing Lending
Rate of State Bank of India or at 2% higher than LIBOR as may be applicable based on whether the bidder is an
Indian party or a foreign party. If any outstanding payment is due to the BIDDER from RCF in connection with any
other contract for any other Project/Work/ Supply, such outstanding payment could also be utilized to recover the
aforesaid sum and interest.
To encash the advance bank guarantee and performance bond/ warranty bond, if furnished by the BIDDER, in
order to recover the payments, already made by RCF, along with interest.
To terminate all or any other Contracts with the BIDDER. The BIDDER shall be liable to pay compensation for any
loss or damage to RCF resulting from such termination and RCF shall be entitled to deduct the amount so payable
from the money(s) due to the BIDDER.
To debar/blacklist the BIDDER from participating in future bidding processes of RCF for a minimum period of five
years, which may be further extended at the discretion of RCF.
To recover all sums paid, in violation of this Pact by BIDDER to any middleman or agent or broker, with a view to
securing the contract.
In case where irrevocable Letters of Credit have been opened in respect of any contract signed by RCF with the
BIDDER, the same shall not be opened.
Forfeiture of Performance Bond in case of a decision by RCF to forfeit the same without assigning any reason for
imposing sanction for violation of this Pact.
5.2
RCF will be entitled to take all or any of the actions mentioned at para 5.1 (i) to (x) also on the
Commission by the BIDDER or any one employed by it or acting on its behalf (Whether with or without the
knowledge of the BIDDER) of an offence as defined in Chapter IX of the Indian Penal code, 1860 or Prevention of
Corruption Act, 1988 or any other statute enacted for prevention of corruption.
5.3
The decision of RCF to the effect that a breach of the provisions of the conditions has been committed by
the BIDDER shall be final and conclusive on the BIDDER. However, the Bidder can approach the Independent
Monitor appointed for the purposes of this Pact.
Fall Clause:
The BIDDER undertakes that it has not supplied/ is not undertaking Project/Work of similar Capacity at a
price lower than that offered in the present bid and if it is found at any stage that similar Project/Work of similar
Capacity was offered by the BIDDER to any other Ministry/ Department of the Government of India or a PSU at a
lower price, then such lower price, with due allowance for elapsed time, will be applicable to the present
Page 61 of 65
NIT/Contract and the difference in the cost would be refunded by the BIDDER to the RCF, if the contract has
already been concluded.
7.
Facilitation of Investigation
In case of any allegation of violation of any provisions of these terms or payment of commission, RCF shall
be entitled to examine all the documents including the Books of Accounts of the BIDDER and the BIDDER shall
provide necessary information and documents in English and shall extend all possible help for the purpose of such
examination.
Law and Place of Jurisdiction
Indian Law shall be applicable to the NIT and Courts in Mumbai shall have Jurisdiction.
Other Legal Actions
The Actions stipulated in this Integrity Pact are without prejudice to any other legal action that may follow in
accordance with the provisions of the extant law in force relating to any civil or criminal proceedings.
8.Validity
EMD and SD/PBG shall be valid as per our standard NIT terms and condition. i.e EMD shall be valid up to
finalisation of tender and SD/PBG shall be valid for a period of 21 Months from the date of supply or 15 Months
from the date of Installation whichever is earlier.
Page 62 of 65
Benefits to Micro and Small Enterprises :
ANNEXURE-XII
With reference to the Order of the Ministry of MSME , under the Public Procurement Policy March
2012 , Micro and Small Enterprises shall be entitled for benefits, subject to terms and conditions, as
under:
a)
Qualifying Criteria for MSEs , SC/ST vendors :
i.
MSE bidders must submit registration certificates from any of the following (or any other
body specified by the Ministry of MSME) :






National Small Industries Corporation (NSIC)
District Industries Centres (DIC)
Coir Board
Khadi and Village Industries Commission(KVIC)
Khadi and Village Industries Board(KVIB)
Directorate of Handicrafts and Handloom
ii. SC/ST owned enterprises ( i.e. SC/ST proprietorship, or holding minimum 51% shares in
case of Partnership/Private Limited Companies) shall additionally submit relevant SC/ST
certificates issued by any of the following:
 District/Additional District Magistrate /Collector/Deputy Commissioner/
Additional Deputy Commissioner/Deputy Collector/1st Class Stipendiary
Magistrate/Sub-divisional Magistrate / Taluka Magistrate / Executive
Magistrate/ Extra Assistant Commissioner
 Chief Presidency magistrate /Additional Chief Presidency magistrate
/Presidency magistrate
 Revenue Officer not below the rank of Tehsildar
 Sub-divisional Officer of the area where the individual and/or his family normally
resides
iii. The registration shall be valid as on date of
placement of order. A self- attested
photocopy of the relevant certificate shall be submitted as a support document.
iv. The registration must be for the items/category of items /services relevant to the
tendered items/category of items/services.
(b) Purchase Preference for MSE :
In tenders, where the L1 (evaluated price) bidder is a non-MSE, up to 20% of the tendered
quantity shall be allowed to be supplied by participating MSEs provided that the tendered quantity is
divisible into two or more orders and adequate for the purpose; all qualifying bidders have agreed for
acceptance of part-order quantity and participating MSE matches the L1 rate.
A share of 4% out of this 20% shall be allowed to be supplied by participating MSEs owned by
Scheduled Cast/Scheduled Tribe entrepreneurs. In the case of an SC/ST owned MSE failing to
participate in the tender or not meeting the tender requirements , this 4% sub-target shall be met by
other participating MSEs . The above shall be subject to that the participating MSE (including SC/ST)
bidders shall have quoted a price within +15% of the L1 bid price and further that they shall agree to
match their quoted price with the L1 price.
Page 63 of 65
In case that two or more MSEs are within the L1 +15% band, all such MSEs will be offered the
opportunity to match the L1 rate and 20% of the order will be shared equally by them.
Where the MSE is SC/ST owned, they shall be exclusively awarded a share of 4% of the above
20% in addition to equally sharing the balance 16% with other non-SC/ST MSEs .
In case of more than one SC/ST MSE matching the L1 price, they shall equally share 4% of the order
, and additionally share the balance 16% with other non-SC/ST MSE bidders.
(c) Exemption from Earnest Money Deposit (EMD)/ Tender cost and Security Deposit (SD)
for MSE:
i) Tenders shall be provided free of cost and tender documents are downloadable from
the websites of RCF (http://www.rcfltd.com) and the Central Public Procurement
(CPP) Portal (http://www.eprocure.gov.in/epublish/app) or can be obtained from the
Office of Dy. General Manager (Purchase)/ Dy. General Manager Commercial ).
ii) MSE units qualifying as at (a) above shall be exempt from paying EMD.
iii) Additionally, MSEs registered with NSIC shall be exempt from paying Security Deposit
up to the monetary limit mentioned in the certificate.
Page 64 of 65
PRICE BID FORMAT
ANNEXURE-XIII
Tender NO:
Commercial name of the Product (Excise Heading/Sub-Heading)
1.
Design, manufacture, assembly, testing at works & delivery in well packed condition to
RCF stores including transport & unloading at RCF SITE of Oil Cooled Power
Transformer with oil and complete accessories as per Specifications as given below:
Rating
: 3.5 MVA
Ratio
: 11kV/3.3kV
Vector Group
: Dyn11.
Impedance Volt :As per IS 2026 (with IS tolerance)
Cooling
: ONAN
Tap changer
: OFF load Tap changer
To be filled by Vendor
1 No.
2.
LUMPSUM
Supply of spares as per quantities mentioned in Annexure II point no 21
1.Packing forwarding
i)%
ii)Amount: Rs.
i)%
ii)Amount: Rs.
i)%
ii)Amount: Rs.
i)%
ii)Amount: Rs.
i)%
ii)Amount: Rs.
i)%
ii)Amount: Rs.
i)%
ii)Amount: Rs.
Rs._______
2. Excise duty
Extra on basic price / Inclusive in basic price
3. Sales Tax (CST/VAT) Extra/ Inclusive
4. Freight up to RCF Stores
5. Insurance
6. Octroi
Extra/ Inclusive
Extra/ Inclusive
Extra/ Inclusive
7.Unloading at RCF plant
Total Price for supply part
Services items as per Annexure II
3.
4.
5.
6.
7.
8.
Removal/dismantling/reassembly/oil filteration of existing 3.5 MVA 11KV/3.3KV
transformer from SGP site and shifting to store yard at a distance of 0.5 KM
Installation, Testing, and commissioning along with oil filteration of new 3.5 MVA
11KV/3.3KV transformer with all accessories including 11KV and 3.3KV cable
connections
Charges for carrying out Tank pressure and vacuum test
Charges for carrying out Temperature rise test
Charges for carrying out Sweep frequency response analysis at manufacturer's works
and RCF site
Charges for carrying out INSPECTION TESTING FOR LOSS MEASUREMENT (NO
LOAD AND LOAD LOSSES) FROM NABL APPROVED THIRD PARTY AS PER
ANNEXURE III POINT NO 13.5
Taxes applicable on service part
Total Price for service part
Rs._________
_
Iron and copper losses as per declaration in Annexure II
KW
Losses
IRON LOSS: Capitalized value of iron loss per KW – Rupees 3,97,142 /- per KW
COPPER LOSS: Capitalized value of Copper loss per KW – Rupees 82,352 /- per KW
Remarks, if any
Name & Address of Tenderer
:
(Authorised Signatory)
Name :
Designation:
Company Seal:
Place & Date
Page 65 of 65
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