Banner California Community Colleges Baseline Student Handbook

Banner California Community Colleges Baseline Student Handbook
Banner California Community
Colleges Baseline Student
Handbook
Release 8.10
May 2015
Without limitation: Ellucian®, Banner®, Colleague®, and Luminis® are trademarks of the Ellucian group of companies that are registered in the
U.S. and certain other countries; and Ellucian Advance™, Ellucian Course Signals™, Ellucian Degree Works™, Ellucian PowerCampus™,
Ellucian Recruiter™, Ellucian SmartCall™, are also trademarks of the Ellucian group of companies. Other names may be trademarks of their
respective owners.
© 2006, 2015 Ellucian.
Contains confidential and proprietary information of Ellucian and its subsidiaries. Use of these materials is limited to Ellucian licensees, and is
subject to the terms and conditions of one or more written license agreements between Ellucian and the licensee in question.
In preparing and providing this publication, Ellucian is not rendering legal, accounting, or other similar professional services. Ellucian makes no
claims that an institution's use of this publication or the software for which it is provided will guarantee compliance with applicable federal or state
laws, rules, or regulations. Each organization should seek legal, accounting, and other similar professional services from competent providers of
the organization's own choosing.
Ellucian
4375 Fair Lakes Court
Fairfax, VA 22033
United States of America
Revision History
Publication Date
Summary
May 2015
New version that supports Banner California Community Colleges Baseline Student 8.10 software.
Contents
Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Installing CALBSTU . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
CALBSTU Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Course Catalog (*CATALOG) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Schedule Control (*SCHEDULEA) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Faculty Load (*FACULTY) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Faculty Load Limit (*FACLIM). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
General Student CalWORKs (*GSTCALWORKS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Registration (*REGISTRATION) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Registration Control (*REGCONTROL) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Registration Add Authorization (*REGAUTH). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Registration Dates and Drop Codes (*REGDROP) . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Student Additional MIS Data [*STUMISDATA] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
California Validation Forms (*STDVALDCAL). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
BOGW System Menu (*BOGW) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Hour and Date Calculations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Contact hour calculations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Contact hours in the SSASECT main window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Contact hours in the SSASECT Meeting Times window . . . . . . . . . . . . . . . . . . . . . . . 24
Meeting contact hours calculations explained . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Contact hours for CCFS-320 reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Enhanced academic calendar date calculation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
CRN default dates from SOATERM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Date calculations using SSAACRL rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
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Enhanced Academic Calendar and
Computed Drop Code/Fee Refund . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Enhanced Academic Calendar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Computed Drop Code/Fee Refund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Determining CRN start dates for Computed Drop Code/
Fee Refund functionality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Set up registration computed drop codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Copy computed drop codes from one term to another . . . . . . . . . . . . . . . . . . . . . . . . . 37
Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Self-Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Processes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Drop Roster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Functional overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Criteria used to match rules to a CRN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Available drop roster date calculation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Validation of Date First Available and
Date Last Available for a single roster of a CRN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Validation of Date First Available and
Date Last Available for multiple rosters of a CRN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Calculations for a TR Total Roster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Calculations for an OR Opening Day Roster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Calculations for a CR Census Roster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Calculations for a WR W-grade Roster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
SSAEXCL (SSREXCL) date exclusions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Roster overlap prevention . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Drop roster rule determination of registration status codes . . . . . . . . . . . . . . . . . 55
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Updates made by drop roster processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Define status codes for drop roster activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Disable drop rosters for a CRN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Define drop roster rules. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Review prior to drop roster processing for a term . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
View drop roster information in Self-Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Drop students from a class using Self-Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Confirm a class roster without dropping students using Self-Service . . . . . . . . . . . . . . 66
MDUU process and rule codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Self-Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Registration Add Authorization Codes . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Census dates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Dates impacting Add Authorization functionality . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Control settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Controls on the Term Control Form (SOATERM) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Control on the Crosswalk Validation Form (GTVSDAX) . . . . . . . . . . . . . . . . . . . . . . . . 74
Controls on the Schedule Form (SSASECT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Registration messages and registration add authorization codes . . . . . . . . . . . . 75
Replacement messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Writing custom messages appropriately . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Registration add authorization codes and registration mass entry. . . . . . . . . . . . 77
Set up registration add authorization codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
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Self-Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Report and Processes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Waitlist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Terminology. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Add authorization start date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
No-notice period . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
CALBSTU localizations to traditional waitlisting . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
CALBSTU localizations to automated waitlisting . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Cutoff between automated waitlist and
registration add authorization codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Registration messages for registration add authorization code with
baseline automated waitlist functionality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Course Repeats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Registration processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Recommended setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Repeat count evaluation for satisfactory grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Repeat count evaluation for non-satisfactory grades . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Repeat count evaluation for enrollments in repetition family courses . . . . . . . . . . . . . . 94
Warning on SFAREGS manual overrides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Review and research repetition family setups and registration messages . . . . . . . . . . 99
Review course repeat data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Registration mass entry on SFAMREG. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
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6
BOGW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
CalWORKs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Faculty Load Limits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Set up faculty load limits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
FTE decimals - impact on load limiting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
MIS Reporting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Setup scripts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Copy MIS report definitions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Assign permission to run a report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Run MIS reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Set up security for SVAMISH and SVAMIST. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Define institution controls on SVAIMIS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
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MIS mapping scripts and seed data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Student Basic Data Report (SB_STU) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Student Disability Report (SD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Student Special Population Data Report (SG) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Student Matriculation Report (SM) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Student Program Award Report (SP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Student Success Report (SS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Student Enrollment Report (SX) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Faculty Assignment Report (XE). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Session/Section Report (XF). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
MIS validation scripts and seed data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Student Assessment Data Elements (CB records) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
CalWORKs Student Work Activity Data Report (CW records) . . . . . . . . . . . . . . . . . . . 143
College Calendar Day Data Record (CC records) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
Student Assessment Data Elements (SA records) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
Student Basic Elements (SB_STU Records) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Student CalWORKs Report (SC Records) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
DSP&S Student Data Element (SD record) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
Student EOPS Data Elements (SE records) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Special Population Data Elements (SG records) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162
Student Matriculation Data Elements (SM records) . . . . . . . . . . . . . . . . . . . . . . . . . . . 166
Student Program Award Report (SP records) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168
Student VTEA Data Elements (SV records) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168
Section Data Elements (XB records) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171
Session Data Elements (XF records) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
Miscellaneous scripts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175
Student Success Report (SS) design details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176
Education goal and exemption status default values . . . . . . . . . . . . . . . . . . . . . . . . . . 176
SS domain and record selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177
Entering SS specific data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178
How SS element values are calculated. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178
Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200
Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201
Book Title
| Contents
8
Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204
Course Data Report (CB) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205
MIS College Calendar Day Report (CC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208
CalWORKs Student Work Activity Report (CW) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210
Student Assessment Data Report (SA). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212
Student Basic Data Report (SB_STU) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214
Student CalWORKs Report (SC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218
Student Disability Data Report (SD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220
Student EOPS Record Report (SE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222
Student Special Population Data Report (SG) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224
SSN Update Record Report (SI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226
Student Matriculation Data Report (SM) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228
Student Program Award Data Report (SP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230
Student Success Report (SS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232
Student VTEA Data Report (SV) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234
Student Enrollment Report (SX) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236
Section Data Report (XB) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238
Faculty Assignment Data Report (XE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240
Session Data Report (XF) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242
CCFS-320 Reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244
Initial setups, ongoing maintenance, and CCFS-320 processing . . . . . . . . . . . . . 246
Create the CCFS-320 reports using Banner CALBSTU . . . . . . . . . . . . . . . . . . . . . . . . 249
Changes impacting the reporting year and contact hours data on SSASECT . . . . . . . 251
Physical Education concurrent enrollment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 252
Set up SVRCALS flex calendar reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 258
Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 259
Self-Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260
Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260
Reports and Processes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 261
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| Contents
9
Self-Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262
Mid Term Grades (bwlkfmgd.P_FacMidGrd). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262
Final Grades (bwlkffgd.P_FacFinGrd). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 263
Add or Drop Classes (bwlkfrad.P_FacAddDropCrse and
bwskfreg.P_AddDrpCrse) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 264
Registration Add Authorization Code Entry (bwvkauth.P_DispAutCode) . . . . . . . . . . . 266
Term Selection (SC_FAC_SELTERM) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 268
Drop Roster Status (SC_FAC_DROP_ROS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 269
Drop Roster Maintenance (bwvkdrop.P_DispDropMaint) . . . . . . . . . . . . . . . . . . . . . . . 273
Drop Roster Maintenance Confirmation (bwvkdrop.P_DropStudents) . . . . . . . . . . . . . 276
Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279
Common Solution Center Version Table (GKRVERS) . . . . . . . . . . . . . . . . . . . . . . . . . 283
District Division Code Validation Table (GTVDICD) . . . . . . . . . . . . . . . . . . . . . . . . . . . 283
Meeting Type Validation Table (GTVMTYP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 283
Course General Information Base Table (SCBCRSE) . . . . . . . . . . . . . . . . . . . . . . . . . 283
Supplemental Course Data Table (SCBSUPP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 284
Registration Permit-Overrides Control Table (SFRROVR) . . . . . . . . . . . . . . . . . . . . . . 284
Student Registration Permit-Override Table (SFRSRPO) . . . . . . . . . . . . . . . . . . . . . . . 284
Education Opportunity Programs and Services Base Table (SGBEOPS) . . . . . . . . . . 285
Student Other Educational Programs Table (SGBOEDU). . . . . . . . . . . . . . . . . . . . . . . 285
Student Institutional Reporting Requirements Table (SGBUSER) . . . . . . . . . . . . . . . . 285
Repeat/Equivalent Course Rules Table (SHBRPTR) . . . . . . . . . . . . . . . . . . . . . . . . . . 285
Grading Code Maintenance Table (SHRGRDE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 286
Faculty Load FTE and Calculation Factors Rules Base Table (SIBTERM). . . . . . . . . . 286
Faculty Member Instructional Assignment Repeating Table (SIRASGN) . . . . . . . . . . . 286
Non-Instructional Assignment Faculty Load Limit Overrides Table (SIRNIST) . . . . . . . 286
Building Definition Table (SLBBLDG) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 287
Program Rules Table (SMRPRLE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 287
College Calendar Day Information Table (SOBCALD) . . . . . . . . . . . . . . . . . . . . . . . . . 287
Part of Term Table (SOBPTRM) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 287
Term Control Table (SOBTERM). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 288
Student Test Score Table (SORTEST) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 288
Census Information Base Table (SSBACRL) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 288
Schedule Faculty Self-Service Display Controls Table (SSBFSEC) . . . . . . . . . . . . . . . 289
Section General Information Base Table (SSBSECT) . . . . . . . . . . . . . . . . . . . . . . . . . 289
Section Meeting Times Repeating Table (SSRMEET) . . . . . . . . . . . . . . . . . . . . . . . . . 289
Book Title
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10
Attendance Accounting Method Validation Table (STVACCT) . . . . . . . . . . . . . . . . . . . 289
Assignment Type Validation Table (STVASTY) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 290
Attribute Validation Table (STVATTR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 290
Student Attribute Validation Table (STVATTS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 290
Day Type Validation Table (STVDAYT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 290
Education Opportunity Prog/Serv Status Validation Table (STVEOPS) . . . . . . . . . . . . 290
Faculty Staff Type Code Validation Table (STVFSTP) . . . . . . . . . . . . . . . . . . . . . . . . . 291
Major, Minor, Concentration Validation Table (STVMAJR) . . . . . . . . . . . . . . . . . . . . . . 291
Faculty Non-Instructional Type Code Validation Table (STVNIST) . . . . . . . . . . . . . . . . 291
Residence Code Validation Table (STVRESD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 291
Course Registration Status Code Validation Table (STVRSTS) . . . . . . . . . . . . . . . . . . 292
Term Code Validation Table (STVTERM) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 292
Academic Year Dates Table (SVBACYR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 292
Academic Year Apportionment Annualizers Table (SVBAPIZ) . . . . . . . . . . . . . . . . . . . 293
Registration Add Authorization Codes Table (SVBAUTH) . . . . . . . . . . . . . . . . . . . . . . 293
Report Definition Data Table (SVBCALP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 293
Extract CRN Rules Table (SVBCALX) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 293
Term Computed Registration Drop Codes Table (SVBDROP) . . . . . . . . . . . . . . . . . . . 293
Exempt Status Table (SVBEXST) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 294
Institution MIS Control Table (SVBIMIS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 294
Student MCHS/ECHS Program Status Table (SVBMCHS). . . . . . . . . . . . . . . . . . . . . . 294
Student MESA/ASEM Status Table (SVBMESA) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 294
Student Puente Program Status Table (SVBPNTE) . . . . . . . . . . . . . . . . . . . . . . . . . . . 294
BOGW Payment Option Base Table (SVBPYMT). . . . . . . . . . . . . . . . . . . . . . . . . . . . . 294
Drop Roster Rules Table (SVBRORL) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 294
Student Career Advancement Academy (CAA) Status Table (SVBSCAA) . . . . . . . . . . 294
Section Drop Roster History Table (SVBSECH) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295
Foster Youth Status Table (SVBSFYS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295
Guardian/Parent Information Table (SVBSGPD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295
Student Incarcerated Status Table (SVBSIST) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295
Military Service Status Table (SVBSMSS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295
Student Umoja Program Status Table (SVBSUST) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295
BOG Application Mirror Table (SVMSAAP). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295
Services Assessment Table (SVRASMT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295
BOGW Attribute Matching Code Table (SVRATMC). . . . . . . . . . . . . . . . . . . . . . . . . . . 295
BOG Waiver Terms Definition Table (SVRBTRM). . . . . . . . . . . . . . . . . . . . . . . . . . . . . 296
CRN Data Table (SVRCALN) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 296
Student Registration Override Data Table (SVRCALO) . . . . . . . . . . . . . . . . . . . . . . . . 296
Book Title
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Student Registration Data Table (SVRCALR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 296
Student Data Table (SVRCALS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 296
Term Data Table (SVRCALT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 296
Services Counseling and Advising Table (SVRCNAD) . . . . . . . . . . . . . . . . . . . . . . . . . 297
Services Career and Interest Table (SVRCRIN) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 297
CalWORKs Student Data Table (SVRCWSD). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 297
CalWORKs Student Work Activity Data Table (SVRCWSW) . . . . . . . . . . . . . . . . . . . . 297
Education Goals Table (SVREDGL) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 297
Services Education Plan Table (SVREDPL) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 297
BOGW Exemption Matching Code Rule Table (SVREXMC) . . . . . . . . . . . . . . . . . . . . 297
BOGW Financial Aid Matching Code Rule Table (SVRFAMC) . . . . . . . . . . . . . . . . . . . 298
BOG Household Size Rule Table (SVRGINC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298
State Aid ISIR Permanent Table (SVRISIR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298
Faculty ID/Term-Specific Load Limits Table (SVRLOLI) . . . . . . . . . . . . . . . . . . . . . . . . 298
Services Orientation Table (SVRORNT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298
Services Academic Progress Table (SVRPRGS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298
Required Documentation Table (SVRREQD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298
BOGW Resource Matching Code Rule Table (SVRRSMC) . . . . . . . . . . . . . . . . . . . . . 299
BOGW Rate Matching Code Rule Table (SVRRTMC) . . . . . . . . . . . . . . . . . . . . . . . . . 299
State Aid Permanent Table (SVRSAAP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 299
Drop Roster Students Processed Table (SVRSDRP) . . . . . . . . . . . . . . . . . . . . . . . . . . 299
Registration Override Message Table (SVRSTCR) . . . . . . . . . . . . . . . . . . . . . . . . . . . 299
BOGW Student Payment Table (SVRSTPY). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 299
MIS Student Success Term Enrollment Absence Rules Table (SVRTMIS). . . . . . . . . . 299
Registration Authorization Messages Table (SVTAUTM) . . . . . . . . . . . . . . . . . . . . . . . 300
State Aid ISIR Temporary Table (SVTISIR). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300
Temporary Services Term Information Table (SVTMSTI) . . . . . . . . . . . . . . . . . . . . . . . 300
Assessment Services Validation Table (SVVASST) . . . . . . . . . . . . . . . . . . . . . . . . . . . 300
BOG Waiver Year Validation Table (SVVBGYR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300
BOG Waiver Marital Status Validation Table (SVVBMTL) . . . . . . . . . . . . . . . . . . . . . . . 300
Course Credit Status Validation Table (SVVCCST) . . . . . . . . . . . . . . . . . . . . . . . . . . . 300
Center Code Validation Table (SVVCENT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 301
Course Funding Agency Validation Table (SVVCFUN). . . . . . . . . . . . . . . . . . . . . . . . . 301
Career and Interest Services Validation Table (SVVCINT) . . . . . . . . . . . . . . . . . . . . . . 301
CalWORKs Case Management Service Validation Table (SVVCMSV) . . . . . . . . . . . . 301
Course Non-Credit Status Validation Table (SVVCNCC) . . . . . . . . . . . . . . . . . . . . . . . 301
Counseling and Advisement Services Validation Table (SVVCOST) . . . . . . . . . . . . . . 301
Course Program Status Validation Table (SVVCPSC) . . . . . . . . . . . . . . . . . . . . . . . . . 301
Book Title
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12
Course Repetition Family Validation Table (SVVCRFM). . . . . . . . . . . . . . . . . . . . . . . . 302
BOG Waiver Eligibility Type Validation Table (SVVELIG) . . . . . . . . . . . . . . . . . . . . . . . 302
CalWORKs Eligibility Status Validation Table (SVVELST) . . . . . . . . . . . . . . . . . . . . . . 302
Education Plan Services Validation Table (SVVEPST) . . . . . . . . . . . . . . . . . . . . . . . . . 302
Services Exempt Status Validation Table (SVVEXST) . . . . . . . . . . . . . . . . . . . . . . . . . 302
Guardian Education Level Validation Table (SVVGEDL) . . . . . . . . . . . . . . . . . . . . . . . 302
Student MCHS/ECHS Status Validation Table (SVVMCHS) . . . . . . . . . . . . . . . . . . . . . 302
Student MESA/ASEM Status Validation Table (SVVMESA) . . . . . . . . . . . . . . . . . . . . . 302
BOGW Eligibility Method Code Table (SVVMTHD). . . . . . . . . . . . . . . . . . . . . . . . . . . . 303
Orientation Services Validation Table (SVVOSST) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 303
CalWORKs Other Services Validation Table (SVVOTHS) . . . . . . . . . . . . . . . . . . . . . . 303
Student Puente Program Status Validation Table (SVVPNTE) . . . . . . . . . . . . . . . . . . . 303
Academic or Progress Probation Services Validation Table (SVVPRST) . . . . . . . . . . . 303
CalWORKs Student Counseling Status Validation Table (SVVSCST) . . . . . . . . . . . . . 303
CalWORKs Student Family Status Validation Table (SVVSFST) . . . . . . . . . . . . . . . . . 303
Student Incarcerated Status Validation Table (SVVSIST) . . . . . . . . . . . . . . . . . . . . . . . 304
Student Umoja Program Status Validation Table (SVVSUST) . . . . . . . . . . . . . . . . . . . 304
CalWORKs Student Work Activity Status Validation Table (SVVSWAS). . . . . . . . . . . . 304
Workforce Investment Act Veteran Status Validation Table (SVVWIAV) . . . . . . . . . . . . 304
Reports and Processes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 305
Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 305
Registration Admin Messages Report (SFRRGAM) . . . . . . . . . . . . . . . . . . . . . . . . . . . 306
Instructor Schedules Report C3SC (SIRASGQ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 308
Term Analysis Report C3SC (SIRTRAL). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 312
Term Roll Report C3SC (SSRROLL) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 317
List Reg Add Auth Cds Report C3SC (SVPAUTL) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 325
CCFS-320 Part IX Report C3SC (SVRCAL9) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 330
CCFS-320 Detail Report C3SC (SVRCALD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 338
CCFS-320 Summary Reports C3SC (SVRCALS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 347
CCFS-320 Supplemental Reports C3SC (SVRCALU) . . . . . . . . . . . . . . . . . . . . . . . . . 357
Course Catalog Repeat Details C3SC Report (SVRCRPT) . . . . . . . . . . . . . . . . . . . . . 365
Faculty ID/Term Load Limit Report C3SC (SVRLOLI) . . . . . . . . . . . . . . . . . . . . . . . . . 367
Faculty ID Load History Report C3SC (SVRLOQR) . . . . . . . . . . . . . . . . . . . . . . . . . . . 369
Drop Roster Status List Report C3SC (SVRROST) . . . . . . . . . . . . . . . . . . . . . . . . . . . 371
Processes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 375
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Batch Waitlist Notices Process C3SC (SFRBWLP) . . . . . . . . . . . . . . . . . . . . . . . . . . . 376
Recalc Academic Calendar Process C3SC (SVPACAD) . . . . . . . . . . . . . . . . . . . . . . . 377
Authorization Code Gen Process C3SC (SVPAUTG). . . . . . . . . . . . . . . . . . . . . . . . . . 380
Remove Unused Reg Auth Cd Process C3SC (SVPAUTR) . . . . . . . . . . . . . . . . . . . . . 384
PE Concurrent Enrollment Process C3SC (SVRCALP) . . . . . . . . . . . . . . . . . . . . . . . . 386
320 Attendance Extract Process C3SC (SVRCALX) . . . . . . . . . . . . . . . . . . . . . . . . . . 390
Copy Student CalWORKs Data Process C3SC (SVRSCWR) . . . . . . . . . . . . . . . . . . . 397
Appendix A - Delivered Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 400
BOGW. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 400
CalWORKs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 402
CCFS-320 Reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 403
Course Repeats. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 407
Drop Rosters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 408
Enhanced Academic Calendar and Computed Drop Codes . . . . . . . . . . . . . . . . . . 409
Faculty Load Limits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 410
MIS Reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 411
Registration Add Authorization Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 416
Waitlist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 417
Book Title
| Contents
14
Introduction
Banner® California Community Colleges Baseline Student (CALBSTU) localizes the
following products to support the California Community College District:
• Baseline Banner Student
• Faculty and Advisor Self-Service
• Student Self-Service
• Baseline Banner General
This chapter discusses the following topics:
• “Installing CALBSTU” on page 16
• “CALBSTU Menus” on page 17
This handbook is organized into the following chapters based on functionality, followed by
separate chapters containing descriptions of modifications and localizations to Banner
objects (such as Self-Service pages, reports, and so on):
• “Hour and Date Calculations” on page 22
• “Enhanced Academic Calendar and Computed Drop Code/Fee Refund” on page 34
• “Drop Roster” on page 39
• “Registration Add Authorization Codes” on page 69
• “Waitlist” on page 80
• “Course Repeats” on page 86
• “BOGW” on page 101
Note: Financial aid year 2012-13 was the last year that Board of
Governors Waiver (BOGW) processing was supported in CALBSTU.
Starting with financial aid year 2013-2014, all BOGW processing must be
performed in CALBFA. Effective with CALBSTU 8.8, the ability to perform
BOGW processing is disabled, although data for previous financial aid
years processed in CALBSTU is preserved and can be queried.
• “CalWORKs” on page 103
• “Faculty Load Limits” on page 105
• “MIS Reporting” on page 109
• “CCFS-320 Reporting” on page 244
• “Self-Service” on page 262
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• “Tables” on page 279
• “Reports and Processes” on page 305
Installing CALBSTU
CALBSTU is installed via scripts, information about which is supplied in the relevant
Upgrade Guides.
Once you have run the scripts to install CALBSTU, you can identify whether a particular
form was created or modified for California by viewing the About Banner Form
(GUAABOT) (Help>About Banner). If C3SC appears in the form’s title bar and the
Modification ID field, the form is for CALBSTU; if C3SC does not appear in either place,
the form is the same as baseline. When a form is localized, the baseline form version is
noted immediately after the form name, and the CALBSTU form version is noted in
brackets following the C3SC notation.
You can identify whether CALBSTU localizations have been applied to your system by
viewing the application list on GUAABOT. If Report Engine and California
Student are listed, your system has been localized. These are both shown in the
following illustration.
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CALBSTU Menus
This section describes localizations to the following menus:
• “Schedule Control (*SCHEDULEA)” on page 17
• “Faculty Load (*FACULTY)” on page 17
• “Faculty Load Limit (*FACLIM)” on page 18
• “General Student CalWORKs (*GSTCALWORKS)” on page 18
• “Registration (*REGISTRATION)” on page 18
• “Registration Control (*REGCONTROL)” on page 18
• “Registration Add Authorization (*REGAUTH)” on page 19
• “Registration Dates and Drop Codes (*REGDROP)” on page 19
• “Student Additional MIS Data [*STUMISDATA]” on page 19
• “California Validation Forms (*STDVALDCAL)” on page 20
• “BOGW System Menu (*BOGW)” on page 21
Course Catalog (*CATALOG)
The Repetition Family Courses Inquiry Form (SVICRPT) was added to the baseline
Course Catalog (*CATALOG) menu.
Schedule Control (*SCHEDULEA)
The following forms were added to the baseline Schedule Control (*SCHEDULEA) menu:
• Academic Year Dates Form (SVAACYR)
• Academic Year Apportionment Annualizer Form (SVAAPIZ)
Faculty Load (*FACULTY)
The following forms were added to the baseline Faculty Load (*FACULTY) menu:
• Faculty ID/Term-Specific Load Limits Form (SVALOLI)
• Faculty ID Load History Query Form (SVILOQR)
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Faculty Load Limit (*FACLIM)
The Faculty Load Limit (*FACLIM) menu was added to the baseline Faculty Load
(*FACULTY) menu. This menu contains the following forms:
• Faculty ID/Term-Specific Load Limits Form (SVALOLI)
• Faculty ID Load History Query Form (SVILOQR)
• Faculty Assignment Form (SIAASGN)
• Schedule Form (SSASECT)
• Faculty Load Term Control Form (SIATERM)
General Student CalWORKs (*GSTCALWORKS)
The General Student CalWORKs (*GSTCALWORKS) menu was added to the baseline
General Student (*GSTUDENT) menu. This menu contains the following forms:
• CalWORKs Student Data Form (SVACWSD)
• CalWORKs Case Management Service Validation Form (SVVCMSV)
• CalWORKs Eligibility Status Validation Form (SVVELST)
• CalWORKs Other Services Validation Form (SVVOTHS)
• CalWORKs Student Counseling Status Validation Form (SVVSCST)
• CalWORKs Student Family Status Validation Form (SVVSFST)
• CalWORKs Student Work Activity Status Validation Form (SVVSWAS)
Registration (*REGISTRATION)
The Registration Add Authorization Codes Form (SVAAUTC) was added to the baseline
Registration (*REGISTRATION) menu.
Registration Control (*REGCONTROL)
The Term Computed Registration Drop Codes Form (SVADROP) was added to the
baseline Registration Control (*REGCONTROL) menu.
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Registration Add Authorization (*REGAUTH)
The Registration Add Authorization (*REGAUTH) menu was added to the baseline
Registration (*REGISTRATION) menu. This menu contains the following forms:
• Student Course Registration Form (SFAREGS)
• Registration Add Authorization Codes Form (SVAAUTC)
Registration Dates and Drop Codes (*REGDROP)
The Registration Dates and Drop Codes (*REGDROP) menu was added to the baseline
Registration (*REGISTRATION) menu. This menu contains the following forms:
• Term Computed Registration Drop Codes Form (SVADROP)
• Schedule Calendar Form (SSAACCL)
• Schedule Academic Calendar Rules Form (SSAACRL)
• Section Drop Roster History Form (SVISECH)
• Section Web Controls (SSAWSEC)
• Drop Roster Rules Form (SVARORL)
• Unrolled Section Grade Statistics Form (SVISECS)
Student Additional MIS Data [*STUMISDATA]
The Student Additional MIS Data [*STUMISDATA] menu was added to the baseline
General Student (*GSTUDENT) menu. This menu contains the following items:
• CalWORKs Student Data (SVACWSD)
• Support Service Detail (SEADETL)
• Student Disability Services (SGADISA)
• Education Opportunity Programs & Services (SGAEOPS)
• Student MIS Special Term Data (SVAMIST)
• Student MIS Special Historical Data (SVAMISH)
• Student Institutional Reporting Requirements (SGAUSDF)
• Institution MIS Control (SVAIMIS)
• Validation Forms California [*STDVALDCAL]
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California Validation Forms (*STDVALDCAL)
The California Validation Forms (*STDVALDCAL) menu was added to the baseline
Student Validation Forms (*STDVALD) menu. This menu contains the following forms:
• BOG Waiver Year Validation Form (SVVBGYR)
• BOG Waiver Marital Status Validation Form (SVVBMTL)
• Course Credit Status Validation Form (SVVCCST)
• Center Code Validation Form (SVVCENT)
• Course Funding Agency Validation Form (SVVCFUN)
• CalWORKs Case Management Service Validation Form (SVVCMSV)
• Course Non-Credit Status Validation Form (SVVCNCC)
• Course Program Status Validation Form (SVVCPSC)
• Course Repetition Family Validation Form (SVVCRFM)
• BOGW Eligibility Type Validation Form (SVVELIG)
• CalWORKs Eligibility Status Validation Form (SVVELST)
• Guardian Education Level Validation (SVVGEDL)
• Student MCHS/ECHS Status Validation (SVVMCHS)
• Student MESA/ASEM Status Validation (SVVMESA)
• CalWORKs Other Services Validation Form (SVVOTHS)
• Student Puente Program Status Validation (SVVPNTE)
• CalWORKs Student Counseling Status Validation Form (SVVSCST)
• CalWORKs Student Family Status Validation Form (SVVSFST)
• Student Incarcerated Status Validation (SVVSIST)
• Student Umoja Program Status Validation (SVVSUST)
• CalWORKs Student Work Activity Status Validation Form (SVVSWAS)
• Workforce Investment Act Veteran Status Validation Form (SVVWIAV)
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BOGW System Menu (*BOGW)
The BOGW System Menu (*BOGW) was added to the baseline Student (*STUDENT)
menu. This menu contains the following forms:
• BOGW Student Funding Form (SVASFND)
• BOGW Student Aid Application Query Form (SVIMFND)
• BOG Income by Household Size Rule Form (SVAINCR)
• BOG Waiver Terms Definition Form (SVABTRM)
• BOG Waiver Required Documentation Form (SVAREQD)
• BOG Waiver Payment Options Form (SVAPYMT)
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Hour and Date Calculations
This chapter discusses modifications to baseline hour (including contact hour) and date
calculations to support the following functionality:
• Enhanced Academic Calendar
• CCFS-320 Reporting
• Drop Roster
The calculations for the Enhanced Academic Calendar are based on The California
Community Colleges Student Attendance Accounting Manual (AAM) and the regulatory
revisions to it. Since the AAM definitions can be interpreted differently from college to
college, various override settings are included to allow your college to achieve the results
that best fits your practices and interpretations.
Note on the Independent Study Lab check box on SSASECT
The Independent Study Lab check box on the Schedule Form (SSASECT) is difficult to
set up properly to meet the regulatory requirements for CCFS-320 contact hour reporting.
Replacing it with a combination of values in the Weekly and Independent Study check
boxes setting up the meetings appropriately results in more accurate CCFS-320 reporting.
Therefore, the Independent Study Lab check box should no longer be used, although it
has not been removed from the form and has not been removed from any underlying logic
that references it for contact hour calculations and attendance type classification. To
prevent problems with a code for which the Independent Study Lab check box checked,
if a user now tries to save a record with this field checked, the system displays a warning
message.
The independent_lab_crns.sql script will list the CRNs currently using this field.
Warning! The calculations on SSASECT or on the CCFS-320 processes
(SVRCALX and the related reporting on SVRCAL% reports) have not yet
been revised to support this change, although they will be in a future
release. Therefore, when release 8.6 is installed, the optional
independent_lab_crns.sql script identifies records that need to
be changed so that SSASECT and SVRCAL% report contact hour
calculations and attendance type classification will not be incorrect. CRN
records using the Independent Study Lab check box should be changed
to the combination of Weekly and Independent Study with
meetings that are identified as lab and class meeting types (in
GTVMTYP) as appropriate.
The rest of this chapter discusses the following topics:
• “Contact hour calculations” on page 23
• “Enhanced academic calendar date calculation” on page 31
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Contact hour calculations
All contact hour calculations are made on an individual CRN meeting (SSRMEET) with the
result saved in the Hours Per Day (SSRMEET_HRS_DAY) and Hours Per Week fields
(SSRMEET_HRS_WEEK) on the Meeting Location and Credit sub-tab of the of the Time
and Instructors tab of the in the Meeting Times and Instructor window of the Schedule
Form (SSASECT). With single or multiple meeting entries, how the combination of these
Meetings hours is displayed for the CRN in the main window of SSASECT depends on the
value in the Attendance Method field (SSBSECT_ACCT_CODE) and the attendance
method code’s settings in the Attendance Account Method Validation Form (STVACCT).
In Banner® CALBSTU, a contact hour is calculated and saved on each CRN Meeting
SSRMEET record. This value is summed and displayed in fields in the main window of
SSASECT, but it is not saved with the SSBSECT records. These values are based on the
meeting days and hours and how the CRN is set up. However, for apportionment
reporting, some CRNs use credit hours from the SSASECT Meeting record instead of the
contact hours. This difference is explained in “Contact hours for CCFS-320 reporting” on
page 29.
The rest of this section discusses the following topics:
• “Contact hours in the SSASECT main window” on page 23
• “Contact hours in the SSASECT Meeting Times window” on page 24
• “Meeting contact hours calculations explained” on page 27
• “Contact hours for CCFS-320 reporting” on page 29
Contact hours in the SSASECT main window
To accommodate contact hour calculations, the Attendance Method field is a required
field. For all new and updated CRNs, a valid value must be entered. Existing CRNs for
which an attendance method has not been entered will be treated as ineligible for
apportionment until they are updated.
The value in the CRN’s Weekly Contact Hours field is the sum of all meetings’ Hours per
Week values if the attendance method code is defined as one of the following:
• Weekly
• Independent Study combined with Weekly
• Independent Study Lab (see “Note on the Independent Study Lab check box on
SSASECT” on page 22 for information about this check box)
• Actual
• Independent Study combined with Actual
• Non-apportionment-reported (all accounting method check boxes are unchecked on
STVACCT)
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Any “TBA” meeting (a meeting with all of the day fields (SSRMEET_xxx_DAY) unchecked)
is added to the value in the Weekly Contact Hours. With the other attendance method
code settings (daily types), the Weekly Contact Hours field is left blank.
The value in the CRN’s Daily Contact Hours field is the total meeting time that occurs on
the first meeting date of the CRN if the attendance method code is defined as one of the
following (assuming that all meeting days have the same hours/day in order to be coded
as Daily):
• Daily
• Independent Study combined with Daily
• Actual
• Independent Study combined with Actual
• Non-apportionment-reported (all accounting method check boxes are unchecked on
STVACCT)
Any TBA meeting (a meeting with all of the day fields (SSRMEET_xxx_DAY) unchecked)
is added to the value in the Daily Contact Hours field. With the other attendance method
code settings (weekly types), the Daily Contact Hours field is left blank.
The value in the Total Contact Hours field is a display-only calculated. This is the total
contact hours for all meetings and is the sum of the values in the Total Meeting Hours
field (SSRMEET_HRS_TOTAL) for the meeting.
Contact hours in the SSASECT Meeting Times window
The contact hour calculations use the following fields from the CRN’s meeting record, as
specified in the Meeting Time window of SSASECT:
• Start Time (SSRMEET_BEGIN_TIME) and End Time (SSRMEET_END_TIME) (user
updateable)
• Day fields (SSRMEET_xxx_DAY) (user updateable)
If no days are selected as with a “TBA” meeting, the calculated contact hours will be
null. In this case, select the Override Hours Indicator check box and manually enter
the appropriate values for the three hour fields.
The Hours Per Day field (SSRMEET_HRS_DAY) is multiplied by the number of
checked Day fields to calculate the Hours Per Week field (SSRMEET_HRS_WEEK).
• Include Break Time (SSRMEET_BREAK_IND) (user updateable)
This field works as follows.
• If you wanted a meeting scheduled from 8:00 to 10:25 without any breaks to have
2.90 contact hours per day, you would uncheck the Include Break Time check box.
The value 2.90 is the total duration minutes divided by 50 class minutes per hour:
145 / 50.
• If you wanted this meeting to include one 10-minute break in order to have 2.70
contact hours, you would check the Include Break Time check box. This calculates
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the 10 minutes of break in Calculated Break Minutes per Day field and considers
this time in the contact hours calculation following the partial hour rule. You can also
use the Override Break Minutes per Day field to change the break value from the
default value.
If the Override Hours Indicator check box is checked, this value is nulled and not
updateable. If it is unchecked, this field is updateable.
• Calculated Break Minutes per Day (system-calculated)
This is the system-calculated total break time within one meeting day displayed when
the Include Break Time check box is checked. This calculation is based on the follow
assumptions: the “last partial hour” rule is used to skip a break in the last partial hour,
and the number of 10-minute breaks included is based on the whole hours.
If the Override Hours Indicator check box is checked, this value is nulled and not
calculated. If it is unchecked and the Include Break Time check box is checked, this
field displays the calculated value.
• Override Break Minutes per Day (SSRMEET_BREAK_MIN_ADJUST) (user
updateable)
This is an optional field you can use in special circumstances when the calculated
break is not correct, for example, when a continuous class time is split into multiple
meetings for contract or pay purposes. In the 8:00 to 10:25 example above (under
Include Break Time), if you enter 20 in the Override Break Minutes per Day field,
the contact hours changes to 2.50.
If the Override Hours Indicator check box is checked or the Include Break Time
check box is unchecked, this value is nulled and not updateable. If it is unchecked and
the Include Break Time check box is checked, this field is updateable.
• Override Hours Indicator (SSRMEET_HRS_OVER_IND) (user updateable)
This field controls the use of the following fields:
• Hours Per Day
• Hours Per Week
• Total Contact Hours
• Include Break Time
• Calculated Break Minutes per Day
• Override Break Minutes per Day
• Number of Days
If the Override Hours Indicator check box is unchecked, all break fields are
accessible and used in the calculations, and the Hours Per Day and Hours Per
Week fields are not updateable.
If the Override Hours Indicator check box is checked, all break fields are nulled and
inaccessible, and Hours Per Day, Hours Per Week, and Total Contact Hours fields
are updateable. All calculations of the hours are suppressed, and the values must be
entered (nulls not allowed). The system validates for reasonableness between the day
and week hours entered. This setting can be used with any meeting but is most
important with “TBA” meetings that have no set schedule but do have reportable
contact hours.
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• Hours per Day (SSRMEET_HRS_DAY) (system-calculated or user updateable)
This is the one-day contact-hour value (before multiplying by the number of Day fields
checked).
If the Override Hours Indicator check box is unchecked, this value is calculated from
the meeting times and break settings, and it is display-only and not updateable. The
calculation uses the AAM-defined 50-class-minute hour and partial-hour rules unless
the Include Break Time check box is unchecked, in which case the calculation is
simply duration minutes / 50. Additionally, if breaks are included, a user-entered
Override Break Minutes per Day will alter the calculation from the rules.
If the Override Hours Indicator check box is checked, this field is updateable and
must be manually updated with the daily contact hours value of this meeting.
• Hours per Week (SSRMEET_HRS_WEEK) (system-calculated or user updateable)
This is the contact-hour value for the number of days selected on the meeting.
If the Override Hours Indicator check box is unchecked, this value is calculated from
the meeting times and break settings, and it is display-only and not updateable.
If the Override Hours Indicator check box is checked, this field is updateable and
must be manually updated with the daily contact hours value of this meeting.
• Total Contact Hours (SSRMEET_HRS_TOTAL) (system-calculated or user
updateable)
This is the total contact-hour value for the meeting. This field is display-only and
cannot be changed by the user unless the Override Hours Indicator check box is
checked, in which case, the value can be entered. A calculated value will replace the
manually entered value if the user changes the meeting again by unchecking the
Override Hours Indicator check box.
When the Override Hours Indicator check box is unchecked, values are calculated
in one of the following ways.
• If the CRN attendance method code is Weekly, the value in the Term Length
Multiplier field on STVTERM for the CRN’s term is multiplied by the value in the
Hours per Week field on SSASECT (STVTERM_TERM_LEN_MULT *
SSRMEET_HRS_WEEK).
• If the CRN attendance method code is Independent Study combined with
Weekly or Independent Study Lab, the value in the IS Term Length
Multiplier field on STVTERM for the CRN’s term is multiplied by the value in the
Hours per Week field on SSASECT (STVTERM_TERM_LEN_MULT_IS *
SSRMEET_HRS_WEEK). (See “Note on the Independent Study Lab check box on
SSASECT” on page 22 for information about this check box.)
• If the CRN attendance method code is any other, the value in the Number of Days
field on SSASECT is multiplied by the value in the Hours per Day field on
SSASECT (SSRMEET_MEET_NO * SSRMEET_HRS_DAY).
• Number of Days (SSRMEET_MEET_NO) (system-calculated)
This is the count of meeting-days for the meeting. The Start Date field
(SSRMEET_START_DATE), the End Date field (SSRMEET_END_DATE), and the
selected days are used to determine the actual number of calendar dates this meeting
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will hold class. If any of the selected dates are excluded on SSAEXCL (matching the
calendar year and CRN’s part of term), it is removed and not counted.
Meeting contact hours calculations explained
In the following explanation of how the calculations work, the phrase passing time refers
only to the time between classes, and break refers to a time within a class’s start and end
times (that is, a break from instruction within the class time).
• If the Override Hours Indicator check box is checked, the user enters the contact
hours; system calculations are suppressed. This allows the user to add or adjust contact
hours for “TBA” and other special situations.
• If the Override Hours Indicator check box is unchecked, the contact hours calculation
uses the following information from the CRN’s meeting record:
• Times, which are the values in the Start Time (SSRMEET_BEGIN_TIME) and End
Time (SSRMEET_END_TIME) fields of the Meeting Time window on SSASECT
• Days, which are the seven day of the week indicators on a CRN Meeting record
(SSASECT Meeting Time window, SSRMEET_xxx_DAY fields).
• Passing time (for example, 10 minutes) before or after a CRN’s meeting time is always
excluded from the entered times. Including this 10-minute period in the CRN’s meeting
times might result in an incorrect calculation.
• Meetings defined for less than 50-minute durations (for example, 8:00 - 8:49) are still
calculated for contact hours even though they are invalid and, according to the AAM
should be zero. Saving such an entry will trigger a warning, but the entry can be saved.
This allows complex setups and flexibility for CRNs with multiple meetings. In this
situation, the actual duration is divided by 60 minutes instead of 50. (Entering 8:00 8:30 returns 0.50.)
• Meetings that are defined for whole hours have 1 contact hour per whole hour and 10
minutes per whole hour of calculated break minutes per day.
• Meetings that are defined with the final hour that is 50 to 59 clock minutes are calculated
as whole contact hours. For the final hour, the net minutes in excess of 50 are included
in the calculated break minutes per day.
• All other meeting durations include partial hours less than 50 minutes. The extra
minutes in the partial hour are converted and added to the contact hours value.
Using this logic, all examples found in the California Community Colleges Student
Attendance Accounting Manual can be set up to calculate the correct results. More
complex examples involving multiple meetings can also be setup to obtain correct results.
Thus, for example:
• A one-plus hour course from 0800 to 0915 calculates to 1.5 contact hours with 0
minutes calculated break
• A two-full-hour course from 0800 to 1000 (including passing time and one 10-minute
break) calculates to 2 contact hours
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• A two-plus hour course from 0800 to 1015 (excluding passing time at the end of class
and including one 10-minute break) calculates to 2.5 contact hours
When a CRN is loaded into SSASECT, or if the form is refreshed after changes are made,
the calculated values are recalculated.
• If a CRN is defined with an attendance method of Daily, the system checks the
consistency of the meeting patterns for each day for which a session is selected. If any
day that the class has a session has a total meeting hours (totaled from all of its
meetings) that is different than the rest, the following warning is displayed when an
attempt is made to save any meeting: *WARNING* This section is “Daily,” but all
meeting days do not have equal contact hours. If all of the days have equal meeting
hours, the warning is not display.
The following is an example of CRN with two meetings that would trigger the “Daily”
warning, because 07-SEP-2007 has 1 class-hour while 03-SEP-2007 and 05-SEP2007 have 2 class-hours.
Meeting
Start Date
End Date
Days
Times
Meeting 1
02-SEP-2007
08-SEP-2007
MWF
0800-0850
Meeting 2
02-SEP-2007
08-SEP-2007
MW
1000-1050
For CRNs with TBA meetings (that is, no day check boxes are selected), the value in the
Daily Contact Hours field is calculated as follows.
• If the CRN has only SSRMEET records that have no days selected (that is, the CRN has
only TBA meetings), the Daily Contact Hours field displays the sum of all
SSRMEET_HRS_DAY.
• If the CRN has at least one SSRMEET with days selected and any or none SSRMEET
with no DAYS selected, the system calculates the value for the Daily Contact Hours
field taking into account all of the following.
• A function builds a “matrix” of all calendar dates on which the CRN has meetings.
• For all SSRMEET records with at least one day selected, using each SSRMEET
record’s definitions, add each SSRMEET_HRS_DAY to the appropriate calendar
entry of the matrix.
• After processing all SSRMEET records with at least one day selected, it processes
the TBA meetings with no days selected by adding each record’s
SSRMEET_HRS_DAY to all calendar entries for the CRN.
• The system selects the first calendar meeting day for the CRN and enters that day’s
total hours in the Daily Contact Hours field.
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Contact hours for CCFS-320 reporting
The number of contact hours reported for CCFS-320 is determined by the CRN setups as
follows. For CCFS-320 purposes, number-of-days calculations are limited to a maximum
of two years.
Weekly census contact hours are determined as follows.
• The CRN has an attendance method of Weekly.
• The CRN must be a credit course (SCACRSE Credit Status) and is not an inmate-only
CRN.
• The number of contact hours is based on the value in the Weekly Contact Hours field
in the main window of SSASECT, which is the sum of all values in the Hours per Week
field in the Meeting Time window. This value is multiplied by the value in the Term
Length Multiplier field for CRN’s term to obtain the total contact hours.
• The reported total contact hours equals the weekly contact hours multiplied by the value
in the Term Length Multiplier field for the CRN’s term. This might be different from
what is displayed in the main window of SSASECT, such as if the manual entry of
meeting contact hours produced a warning that was ignored by the user.
Independent Study Weekly Credit census contact hours are determined as follows.
• The CRN has an attendance method of either Independent Study Lab or
Independent Study combined with Weekly. (See “Note on the Independent
Study Lab check box on SSASECT” on page 22 for information about this check box.)
• The CRN must be a credit course (SCACRSE Credit Status) and is not an inmate-only
CRN.
• The number of contact hours is dependent on the meeting type of each of the CRN’s
meetings as follows.
• For all meetings with a meeting type of Lab (that is, the Lab check box on
GTVMTYP is checked), the values of all of the meetings’ Hours Per Week fields are
summed.
• For all meetings with a meeting type that is a not Lab (that is, the Lab check box on
GTVMTYP is unchecked), the values of all of the meetings’ Session Credit Hours
fields are summed.
• The sum of these two values is the contact hours for the CRN.
• The reported total contact hours equals the calculated contact hours multiplied by the
value in the IS Term Length Multiplier field for the CRN’s term.
Independent Study Weekly Non-Credit census (two-census-averaging) contact hours are
determined as follows.
• The CRN has an attendance method of Independent Study combined with
Weekly.
• The CRN is defined as noncredit either by being for a noncredit course (SCACRSE
Credit Status) or by having a CRN defined as inmate-only by having a degree attribute
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(SSRATTR_ATTR_CODE) that matches the CRN inmate attribute on the 320
Attendance Extract Process (SVRCALX).
• The number of contact hours is based on the value in the Weekly Contact Hours field
in the main window of SSASECT, which is the sum of all values in the Hours per Week
field in the Meeting Time window. This value is multiplied by the value in the IS Term
Length Multiplier field for the CRN’s term to obtain the total contact hours.
• The reported total contact hours equals the weekly contact hours multiplied by the value
in the IS Term Length Multiplier field for the CRN’s term.
• The two-census-averaging is accomplished by evaluating the enrollment status at both
census dates and averaging these counts.
Daily census contact hours are determined as follows.
• The CRN has an attendance method of Daily.
• The CRN must be a credit course (SCACRSE Credit Status) and is not an inmate-only
CRN.
• The number of contact hours is based on the value in the Daily Contact Hours field in
the main window of SSASECT, which is the sum of all values in the Hours per Day field
in the Meeting Time window for the first calendar meeting day as defined on all meeting
records. The value of the Total Contact Hours field in the main window is the sum of
each meeting’s Total Contact Hours values in the Meeting Time window, which is
based on each meeting’s Number of Days times Hours per Day values.
• The reported total contact hours equals the result of the function for the Total Contact
Hours field on SSASECT (that is, the sum of all SSRMEET_HRS_TOTAL values for the
record).
Independent Study Daily Credit census contact hours are determined as follows.
• The CRN has an attendance method of Independent Study combined with
Daily.
• The CRN is a credit course (SCACRSE Credit Status) and is not an inmate-only CRN.
• The reported total contact hours is dependent on the meeting type of each of the CRN’s
meetings as follows.
• For all meetings with a meeting type of Lab (that is, the Lab check box on
GTVMTYP is checked), the values of all of the meetings’ Total Contact Hours
fields are summed. (An independent study lab is reported by weekly hours.)
• For all meetings with a meeting type that is a not Lab (that is, the Lab check box on
GTVMTYP is unchecked), the values of all of the meetings’ Session Credit Hours
fields are summed. This sum is then multiplied by the value in the IS Term Length
Multiplier field for the CRN's term.
• The sum of these two values from the two meeting types is the total contact hours
for the CRN.
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Actual (positive attendance) contact hours are determined as follows.
• The CRN has an attendance method of Actual either with or without Independent
Study.
• The CRN is credit or not as defined by the course (SCACRSE Credit Status) or by the
inmate-only CRN attribute.
• The reported contact hours are summed from the student attendance hours entered on
SFAALST or the Self-Service pages.
• The reported total contact hours equals the sum of these student hours.
Enhanced academic calendar date calculation
The rest of this section discusses the following topics:
• “CRN default dates from SOATERM” on page 31
• “Date calculations using SSAACRL rule” on page 32
CRN default dates from SOATERM
The Term Control Form (SOATERM) has default dates by part of term for use when new
CRNs are created. CALBSTU added the following additional part-of-term default dates to
SOATERM:
• Last Date to Enroll
• Last Date for Refund
• Last Date to Record Academic History
• Last Date to Drop without a Penalty
The following table shows the relationship of the part of term dates to the CRN dates, all of
which are displayed on SSAACCL.
SOATERM field
SSAACCL field
Census One Date
(SOBPTRM_CENSUS_DATE)
Census One Date
(SSBSECT_CENSUS_ENRL_DATE)
Also on the Section Enrollment Information tab of
SSASECT.
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SOATERM field
SSAACCL field
Census Two Date
(SOBPTRM_CENSUS_2_DATE)
Census Two Date
(SSBSECT_CENSUS_2_DATE)
Also on the Section Enrollment Information tab of
SSASECT.
Last Date to Enroll
(SOBPTRM_ENRL_CUT_OFF_DATE)
Last Date to Enroll
(SSBSECT_ENRL_CUT_OFF_DATE)
Last Date for Refund
(SOBPTRM_REFUND_CUT_OFF_DATE)
Last Date for Refund
(SSBSECT_REFUND_CUT_OFF_DATE)
Last Date to Record Academic History
(SOBPTRM_ACAD_CUT_OFF_DATE)
Last Date to Record Academic History
(SSBSECT_ACAD_CUT_OFF_DATE)
Last Date to Drop without a Penalty
(SOBPTRM_DROP_CUT_OFF_DATE)
Last Date to Drop without a Penalty
(SSBSECT_DROP_CUT_OFF_DATE)
When a CRN is created on SSASECT or via the Term Roll Report (SSRROLL), the system
uses is the following hierarchy to determine these dates.
1. If the new CRN has an SSAACCL academic calendar type, which would be copied
from a source CRN during SSRROLL or during the SSASECT copy, the dates are
calculated by the defined SSAACRL rule.
1.1.
If the new CRN’s term has an existing rule for the academic calendar type code,
the dates will be calculated for the new CRN as the rule indicates.
1.1.
If the new CRN’s term does not have a rule defined for the academic calendar
type code, all of the dates will be left null except the census-one date since it is
a non-nullable column. The census-one date will be updated with the default
value of the SOATERM part of term Census Two Date field
(SSBSECT_CENSUS_2_DATE) to avoid an error.
For example, let’s say that the academic calendar type for CRN 4002 in term 201230
is DC, and this is copied to create new CRN 6032 in term 201240. If term 201240 has
a defined SSAACRL rule for the DC code, the new CRN 6032 will have dates that are
calculated from the 201240 DC rule. However, if 201240 does not have a defined
SSAACRL rule for the DC code, the new CRN 6032 will have dates that are null other
than the Census One Date field.
2. If the new CRN has a null SSAACCL academic calendar type, which would occur if
the source CRN’s field was null or if you are manually creating a new CRN on
SSASECT, all of its dates will default from the SOATERM part of term dates.
Date calculations using SSAACRL rule
The following CALBSTU localizations have been made to the date calculations on
SSAACCL.
If an SSAACRL rule entry has a zero-percent (Percentage column) or zero-days (Number
of Days column), the respective SSAACCL date field returns the value of the Section
Start Date field (SSBSECT_PTRM_START_DATE) adjusted to the first actual meeting
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day. Only a null value (no entries in any of the respective SSACCRL row’s fields) results in
a null date. Additionally, a null or zero in a field impacts only that field. A null value
indicates that the date is to be ignored, while zero means that the date is to be calculated
with a zero.
If the Academic Calendar Type field (SSBSECT_ACCL_CODE) is null, the user can
update the calculated date fields (within current baseline restrictions). If the value in the
Academic Calendar Type field is not null, the user cannot update the calculated date
fields. This also applies to changing the census 1 date
(SSBSECT_CENSUS_ENRL_DATE) and census 2 date (SSBSECT_CENSUS_2_DATE)
in the Enrollment Data window of SSASECT. This is necessary since the CALBSTU
functionality automatically recalculates and replace any manually added dates when the
fields used in the date calculations (meeting dates and selected days) are revised. Once
the academic calendar type is updated (not null) and saved, it can be deleted and
resaved. The last dates displayed are retained if the value in the Academic Calendar
Type field is deleted.
Even if enrollment exists on the section, you can change the academic calendar type,
recalculate all dates, and manually update dates when the Academic Calendar Type field
is null. Even the census 1 date can be changed.
If you close SSAACCL or SSASECT while viewing a CRN that has no meetings defined,
the system displays the following message: *WARNING* CRN has no meetings and will
be excluded from apportionment reporting.
If you use the Number of Days logic to calculate dates and the CRN has meetings with
selected days, the system uses the actual meeting days to determine the day-number.
For a CRN with no meetings defined or with meetings defined with no selected days, the
following apply.
• The assumed meeting pattern rule (M-T-W-Th-F) is used to calculate the dates with any
of the SSAACRL rule types, Number of Days, Percentage of Days, or Date if the CRN
has an attendance method (SSBSECT_ACCT_CODE) that is not set up as one of the
weekly types:
• Weekly
• Independent Study combined with Weekly
• Independent Study Lab (see “Note on the Independent Study Lab check box
on SSASECT” on page 22 for information about this check box)
• If the CRN has any of the weekly type attendance methods, an SSAACRL rule set up
with Percentage of Days or Number of Days does not calculate dates since meeting
days are required in the calculations. The dates will be left as their original values to
prevent errors caused by null values.
• If the CRN has any of the weekly type attendance methods, an SSAACRL rule setup
with Date calculates dates since meeting days are not required in these calculations.
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Enhanced Academic Calendar and
Computed Drop Code/Fee Refund
This chapter covers Enhanced Academic Calendar and Computed Drop Code/Fee
Refund functionality. These projects are documented together because the Enhanced
Academic Calendar improvements to the Class Schedule module are used by the
Computed Drop Code/Fee Refund functionality in the Registration module.
This chapter discusses the following:
• “Enhanced Academic Calendar” on page 34
• “Computed Drop Code/Fee Refund” on page 35
• “Tasks” on page 36
• “Forms” on page 37
• “Self-Service” on page 38
• “Tables” on page 38
• “Processes” on page 38
Enhanced Academic Calendar
The Enhanced Academic Calendar enhances baseline functionality in the Class Schedule
module. To complete the needs for CCC registration rules, refund dates were added to the
Schedule Academic Calendar Rules Form (SSAACRL) and to the CRNs via the Schedule
Calendar Form (SSAACCL).
There are also improvements in the calculations of the SSAACCL dates, including
additional validations and relationships between the data maintained on the Schedule
Form (SSASECT) and the data on SSAACCL. These changes are designed to help keep
the data on the CRNs’ core definitions in sync with the calculated dates on SSAACCL.
This improves the accuracy of the calculated dates and the accuracy of computed drop
codes and fee refunds in the Registration module.
Note: Existing sections are not automatically revised and recalculated
after installation. Only sections that are manually reviewed and revised
after installation will have these calculations applied.
Other Enhanced Academic Calendar changes include the following.
• CCC required dates for a section are expanded on SSAACCL.
• Date field calculations are similarly expanded and improved on SSAACCL.
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• The Recalc Academic Calendar Dates Process (SVPACAD) was added.
• SSASECT contact hours calculations were enhanced.
• The Term Roll Process (SSRROLL) was modified for the enhanced calendar fields.
Computed Drop Code/Fee Refund
Computed Drop Code/Fee Refund functionality enhances the Student Course Registration
Form (SFAREGS) to allow the calculation of the appropriate drop registration status code
that applies when a drop is initiated on a given date. You will need to define the drop
codes related to each period for which you want this new functionality to take effect.
On SFAREGS, a user must enter the special drop code D to launch calculation of the
actual drop code. The calculations use the registration date, SSAACCL, and the new drop
code definitions to determine which code applies to the SFAREGS update.
Similar changes were made to allow the Computed Drop Code/Fee Refund functionality to
be used on Student Self-Service and Faculty and Advisor Self-Service Web registration.
This is controlled by the Active Calculate Drop Code for Self-Service check box in the
Registration Processing Controls window of the Term Control Form (SOATERM).
Contact hour calculations have been modified to support the enhanced academic
calendar functionality. Refer to “Hour and Date Calculations” on page 22 for a complete
discussion about contact hour calculations.
The Registration Mass Entry Form (SFAMREG) does not use Computed Drop Code
functionality. You must manually enter the RSTS drop code when dropping students.
You can specify one set of drop codes to be displayed in the drop-down list of the Action
field of the Add or Drop Classes page (bwskfreg.P_AddDrpCrse) in Banner registration
and Student Self-Service registration, and a different set for the Add or Drop Classes page
(bwlkfrad.P_FacAddDropCrse) in Faculty and Advisor Self-Service registration. This
allows you to uses specific codes, if desired, for drops processed from Faculty and
Advisor Self-Service.
Determining CRN start dates for Computed Drop
Code/Fee Refund functionality
The Start Date Cutoff fields on SVADROP hold the RSTS drop code that will be
calculated if the student is dropped before the CRN starts. If the CRN is a traditional CRN
and, thus eligible for the Computed Drop Code/Fee Refund functionality, this date will be
displayed in the Add Authorization Start Date field on the Enrollment Details sub-tab of
the Section Enrollment Information tab of the Schedule Form (SSASECT). For compete
details on how this date is determined, refer to “Dates impacting Add Authorization
functionality” on page 70.
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Tasks
This section provides the following step-by-step tasks:
• “Set up registration computed drop codes” on page 36
• “Copy computed drop codes from one term to another” on page 37
Set up registration computed drop codes
This procedure explains how to set up the Computed Drop Code functionality. It assumes
that you have correctly set up the rest of the Registration module. For example, for each
registration term, the standard baseline setup requirements continue to exist for the
Enrollment Status Control Form (SFAESTS), Course Registration Status Form
(SFARSTS), and all other forms. The standard baseline messages for the Student Course
Registration Form (SFAREGS) will occur if the term setups are not correct (such as
missing codes, an incomplete date range, and so on).
Computed drop codes take effect in Self-Service if they are Web-enabled. If the code is to
be used on only SFAREGS and not in Self-Service, the Web Indicator check box should
be left unchecked to suppress the calculations from using the code on in Self-Service
registration.
1. On the Course Registration Status Code Validation Form (STVRSTS), add a code of
D.
2. On STVRSTS, define any new registration status codes that you want to use for this
functionality. (You can use codes that previously existed, too.)
It is recommended that you also define a new set of code to be used for this
functionality. The following table provides a sample of codes you might want to create.
Optionally, you can add a second code for the same purpose but specific to Faculty
and Advisor Self-Service, such as IB in addition to DB, II in addition to DI, and so
on.
Sample
Drop Code
Sample Description
D
Drop (for calculated drop codes)
This is the code that triggers the drop code calculation. It is not a
status code that will be saved on registration entries.
DB
Drop before class begins (for calculated drop codes)
DI
Drop withdrawal (for calculated drop codes)
DN
Drop-no grade/refund (for calculated drop codes)
DP
Drop-part non-residential refund (for calculated drop codes)
DR
Drop-full refund (for calculated drop codes)
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3. Do not define the D status code on SFARSTS; if you do, the Computed Drop Code
functionality will not work, and the D status code will work like a standard RSTS code.
4. For each term and part of term, define the same codes (all except D) on SFARSTS
with the appropriate date ranges in respect to the SVADROP settings. The SFARSTS
date ranges need to be sufficient to cover the respective calculated dates on CRNs
(as shown on the Schedule Calendar Form [SSAACCL]) using the term and part of
term.
5. Define the computed drop codes on the Term Computed Registration Drop Codes
(SVADROP).
6. If you want the system to calculate the drop codes listed in the Action drop-down list
on the Add or Drop Classes page in Self-Service, check the Active Calculate Drop
Code for Self-Service check box in the Registration Processing Controls window of
the Term Control Form (SOATERM).
Copy computed drop codes from one term to another
1. Access the Term Computed Registration Drop Codes (SVADROP).
2. Enter the term from which you want to copy computed drop codes in the Term field in
the Key block, then go to the Copy To block.
3. Enter the term to which you want to copy computed drop codes in the Term field.
4. Click Copy.
The system copies the records from the “to” term to the “from” term and redisplays the
form with the “from” term in the Key block.
Forms
The following forms were created or modified to support the Enhanced Academic
Calendar and Computed Drop Code/Fee Refund functionality.
• Catalog Prerequisite and Test Score Restrictions Form (SCAPREQ)
• Schedule Academic Calendar Rules Form (SSAACRL)
• Schedule Calendar Form (SSAACCL)
• Term Computed Registration Drop Codes Form (SVADROP)
• Student Course Registration Form (SFAREGS)
• Term Control Form (SOATERM)
These forms are discussed in the Banner CALBSTU Online Help.
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Self-Service
The Add or Drop Classes page (bwlkfrad.P_FacAddDropCrse and
bwskfreg.P_AddDrpCrse) was created to support the Enhanced Academic Calendar and
Computed Drop Code/Fee Refund functionality. This page is discussed in “Self-Service”
on page 262.
Tables
The following tables were created or modified to support the Enhanced Academic
Calendar and Computed Drop Code/Fee Refund functionality:
• Census Information Base Table (SSBACRL)
• Section General Information Base Table (SSBSECT)
• Term Computed Registration Drop Codes (SVBDROP)
These tables are discussed in “Tables” on page 279.
Processes
The following processes were created or modified to support the Enhanced Academic
Calendar and Computed Drop Code/Fee Refund functionality:
• Recalc Academic Calendar Dates Process (SVPACAD)
• Term Roll Process (SSRROLL)
These processes are discussed in “Reports and Processes” on page 305.
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Drop Roster
This chapter covers the Drop Roster functionality. This feature allows your institution to
maintain drop rosters in Banner® Faculty and Advisor Self-Service.
The rest of this chapter discusses the following:
• “Functional overview” on page 39
• “Criteria used to match rules to a CRN” on page 42
• “Available drop roster date calculation” on page 46
• “Drop roster rule determination of registration status codes” on page 55
• “Updates made by drop roster processing” on page 59
• “Tasks” on page 60
• “MDUU process and rule codes” on page 67
• “Forms” on page 67
• “Self-Service” on page 68
• “Tables” on page 68
• “Report” on page 68
Functional overview
California Community Colleges are required to clear class rolls prior to census dates to
ensure that students who never attended or who have stopped attending a class are not
counted in census enrollment. Historically, this was accomplished by issuing drop rosters
to faculty members, who would use the rosters to report students that had stopped
attending the class. For Census method classes, colleges may not claim apportionment
credit for any student who is not actively enrolled as of the census date, even if that
student participated in one or more class sessions.
Baseline Banner does not provide a drop roster function. The CALBSTU Drop Roster
functionality will allow faculty members to maintain their drop rosters in Faculty and
Advisor Self-Service. A drop roster maintenance web page allows the primary instructor to
view all registered students at once and select the students to drop.
The Drop Roster functionality provides the ability to do the following:
• Define rules for Self-Service drop rosters
• Set up drop rosters to be displayed in Faculty and Advisor Self-Service
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• View drop roster status for a CRN in Banner registration and Faculty and Advisor SelfService
• View drop roster information and status on a report
• Drop students from a class
• Confirm a class roster with or without dropping students
Drop Roster also includes available date calculations that include all logic except the
minimum and maximum date logic for the CRN start and end date, respectively. This logic
affects the following:
• Drop Roster Status page (SC_FAC_DROP_ROS)
• Drop Roster Maintenance page (bwvkdrop.P_DispDropMaint)
• Drop Roster Maintenance Confirmation page (bwvkdrop.P_DropStudents)
• Section Drop Roster History Form (SVISECH)
• Drop Roster Status List (SVRROST)
The minimum and maximum date logic will be delivered in a future release.
Drop roster rules are defined for a term and district ID on the Drop Roster Rules Form
(SVARORL). These rules have settings that indicate what types of CRNs they cover. For
each CRN for a term/district combination, the CRN’s related data is compared to the
values for each rule, processing the rules in priority order (lowest value to highest). A CRN
can have only a limited number of rules true for it. It can have one of the following.
• One Total Roster rule, which will create one Total Roster. If the CRN is using a Total
Roster, there is no need for any of the other roster types, as the Total Roster covers the
entire range of the CRN. For a traditional CRN, its starting available date is based on the
CALBSTU calculated start date. (This is the same date concept used with add
authorizations and calculated drops.) For an open learning CRN, its starting available
date is based on the CRN’s First Start Date
(SSBSECT_LEARNER_REGSTART_FDATE) on the Section Form (SSASECT). The
last available date is based on the end date of the CRN. If the CRN is a traditional CRN,
this is the end date specified in the Part of Term End field of SSASECT
(SSBSECT_PTRM_END_DATE). If the CRN is an open learning CRN (part of term is
null), this is the calculated last permitted end date a student can enter in registration or
the last possible day of instruction allowed (as displayed in the Permitted End Dates To
field in the Start/End Date Entry window of the Student Course Registration Form
[SFAREGS]).
• One to three other rosters, which would include at most one each of the following.
• One Opening Day Roster rule, which will create an Opening Day Roster. This roster
type would generally cover the date range near the start of the CRN. For a
traditional CRN, its available dates are based on the CALBSTU calculated start
date. (This is the same date concept used with add authorizations and calculated
drops.) For an open learning CRN, its available dates are based on the CRN’s First
Start Date (SSBSECT_LEARNER_REGSTART_FDATE) found on SSASECT.
• One Census Roster rule, which will create one or two Census Rosters. This roster
type would generally cover the date range near the census-1 date
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(SSBSECT_CENSUS_ENRL_DATE) of the CRN, and its available dates are based
on that date.
If the CRN is a two-census-average CRN by the regulations, the CRN will have two
census rosters available to it. However, only one census roster rule will be defined
for and matched to the CRN. That one rule will be used to create a census-1 roster
based on the census-1 date and a census-2 roster based upon the census-2 date
(SSBSECT_CENSUS_2_DATE). In this situation, you could have four rosters for
the CRN, but the CRN is still using only three roster rules.
• One W-Grade Roster rule, which will create one W-Grade Roster. This roster type
would generally cover the date range near the “Last Date to Drop Without a Penalty”
date (SSBSECT_DROP_CUT_OFF_DATE) of the CRN, and its available dates are
based on that date.
This means if you are not using a Total Roster you could either have any one, two, or
three of the roster rules described above, which will create the same quantity of drop
rosters (or one additional for census-2 only if the CRN is two-census-average).
When a drop roster rule exists and the conditions are met, the Section Drop Roster History
Form (SVISECH) and the Drop Roster Status page (SC_FAC_DROP_ROS) in Faculty
and Advisor Self-Service will display the roster information created for the CRN from that
rule.
Two-census-average CRNs
Certain traditional census CRNs are required by California Community College regulations
to count the enrollment on two census dates and report the average of the counts. These
CRNs are identified in Banner CALBSTU by the following conditions:
• CRN has an attendance method of Independent Study combined with Weekly
--AND--
• One of the following:
• CRN’s effective subject/course is noncredit according to its credit status setup
--OR-• One of the CRN’s attribute codes (SSRATTR_ATTR_CODE) is Inmate CRN
(STVATTR_INMATE_SECT_IND = Y)
When these conditions are true, any matching CR census rule for the CRN will create two
census drop rosters, one for census-1 and one for census-2.
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Criteria used to match rules to a CRN
Drop roster rules are matched to CRNs by selecting a CRN, finding its relevant drop-roster
data, and then determining, in processing priority order, what rules are a match (that is,
are true) for that CRN. All logic approaches the matching in this order. To ensure that the
results will always be consistent, none of the logic will ever select a drop roster rule and
then find the CRNs that match it.
If a CRN has no matching drop roster rules, the Section Drop Roster History Form
(SVISECH) will list the CRN with the all fields null in the Roster Status block. On the Drop
Roster Status page (SC_FAC_DROP_ROS) in Faculty and Advisor Self-Service, the CRN
will list in the Current Drop Roster Summary with roster-related fields null.
The following are the available roster types, which can be selected in the Roster Type
field of SVARORL (SVBRORL_ROSTER_TYPE), to assign to rules:
• Total Roster (TR)
• Opening Day Roster (OR)
• Census Roster (CR)
• W-grade Roster (WR)
A CRN can be covered by zero to three rules, and following conditions apply.
• A CRN can have only one rule of a given type. Using the value in the Processing
Priority field of SVARORL (SVBRORL_PROCESS_PRIORITY), the system finds the
lowest number that matches for a rule type.
• If a rule with a roster type of CR, OR, or WR matches the CRN first, it cannot have a TR
rule. Alternatively, if a rule with a roster type of TR matches the CRN first, it cannot have
any CR, OR, or WR rules.
• Therefore, a CRN cannot have all four rules types; a CRN can have no more than three
rules that apply to it.
• Once the system identifies either one TR rule or a set of CR, OR, and WR rules, it stops
searching for rules.
From the drop roster rules that are found to match a CRN, there will be one roster of each
type per matched rule (CR, OR, and WR, or TR). The only exception to this is for twocensus-average CRNs. These CRNs can potentially have four actual rosters because of
the two census dates. The CR rule will be used to create two census drop rosters, one
based on the census-1 date of the CRN and the other based on the census-2 date.
Therefore, from the drop roster rules that are found to match the CRN, there will one of
each type of roster (CR, OR, and WR) for the CRN, with a possible second census-2 roster
for the CR rule.
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The following table shows the SVARORL form fields and SVBRORL table columns that
are used to match a rule to a CRN. When evaluating a CRN, the CRN data shown in the
“CRN Example Data” column is selected and compared to each drop roster rule until it
finds the appropriate matching rule(s).
Drop Roster Rule
Field and Column
Name
CRN Data
CRN Example
Data
Rule Example
Data
District ID Code
SVBRORL_DICD_CODE
SSBSECT_CAMP_CODE =
STVCAMP_CODE where
STVCAMP_DICD_CODE =
GTVDICD_CODE)
CRN has campus
M, and M has district
ID 123 on
STVCAMP
123
Rule Term Code
SVBRORL_TERM_CODE
SSBSECT_TERM_CODE
201040
201040
Rule Active
SVBRORL_ACTIVE_IND
Not applicable
Not applicable
Y (ignore inactive
rules set to N)
Drop Roster Type
SVBRORL_ROSTER_TY
PE
Complex match to rule
values: OR, CR, WR, or TR
1) if
SSBSECT_PTRM_CODE is
null, only TR rules will match.
(Ignore CR, OR, or WR.)
Part of Term is null;
CRN is open
learning
TR (open learning
specific)
2) if
SSBSECT_PTRM_CODE is
not null,…
Part of Term is not
null; CRN is
traditional
a) TR, OR, and WR rules can
apply to any traditional CRN.
no additional
conditions (beyond
Part of Term)
TR, OR, or WR
b) CR rules can only apply to
traditional census CRNs and
cannot apply to Actual
(positive attendance) CRNs:
SSBSECT_ACCT_CODE =
(STVACCT_CODE where
STVACCT_ACTUAL_IND <>
Y)
Attendance Method
is not Actual
CR (traditional and
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census CRN only)
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Drop Roster Rule
Field and Column
Name
Rule Processing Priority
SVBRORL_PROCESS_
PRIORITY
CRN Data
CRN Example
Data
Rule Example
Data
Not applicable
Not applicable
1
Use the following processing priority to set the order for selecting the rules that will be used to create the
CRNs drop rosters.
1. Using the lowest priority number and the criteria noted above, find the first rule for the CRN
that matches it.
2. If the first matching rule is a TR rule, that excludes all CR, OR, and WR rules. Use this rule to
create a Total Roster and stop searching for more rules.
3. If the first matching rule is a CR, OR, or WR rule, that excludes all TR rules.
4. Once the first matching OR rule is found for creating an opening day roster, that excludes all
other OR rules. Continue searching only for other rules of types CR or WR that have no
matching rule yet.
Or once the first matching CR rule is found for creating a census roster(s), that excludes all
other CR rules. Continue searching only for other rules of types OR or WR that have no
matching rule yet.
Or once the first matching WR rule is found for creating a W-grade roster, that excludes all
other WR rules. Continue searching only for other rules of types OR or CR that have no
matching rule yet.
Attendance Type
SVBRORL_CRN_ACCT_
TYPE
Complex match. Values: O, A,
C, P
1. Using the lowest priority number, find the first rule for the CRN that matches it.
2. Once the first matching O rule is found, that excludes all other rules.
Or once the first matching A rule is found, that excludes all other rules.
Or once the first matching C rule is found, that excludes all other rules.
Or once the first matching P rule is found, that excludes all other rules.
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Drop Roster Rule
Field and Column
Name
CRN Data
O (open learning condition):
SSBSECT_PTRM_CODE
CRN Example
Data
Rule Example
Data
Part of Term is null
O (open learningspecific)
Part of Term is not
null
A (any traditional
CRN)
Part of Term is not
null and Attendance
Method is not
C (any traditional
SSBSECT_PTRM_CODE
must be null. (If not, ignore
'O'.)
Validation note: The drop
roster type
(SVBRORL_ROSTER_TYPE
) must be TR and the RSTS
standard code
(SVBROSC_RSTS_CODE)
cannot be null on this rule.
A (all traditional rule
conditions):
SSBSECT_PTRM_CODE
SSBSECT_PTRM_CODE
cannot be null. (If not, ignore
A.)
C (census rule conditions):
SSBSECT_ACCT_CODE,
SSBSECT_PTRM_CODE
SSBSECT_ACCT_CODE =
(STVACCT_CODE where
STVACCT_ACTUAL_IND <>
Y)
census CRN)
Actual
--AND-SSBSECT_PTRM_CODE
cannot be null. (If not, ignore
C.)
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Drop Roster Rule
Field and Column
Name
CRN Data
P (positive attendance rule
conditions):
SSBSECT_ACCT_CODE,
SSBSECT_PTRM_CODE
CRN Example
Data
Rule Example
Data
Part of Term is not
null and Attendance
Method is Actual
P (any traditional
positive attendance
CRN)
SSBSECT_ACCT_CODE =
(STVACCT_CODE where
STVACCT_ACTUAL_IND =
Y)
--AND-SSBSECT_PTRM_CODE
cannot be null. (If not, ignore
P.)
Available drop roster date calculation
A drop roster is available for a specific date range that is based on the setups of the drop
roster rule that created it and on the date or dates of the CRN. The available dates are
calculated and validated to each other within a single roster and also across the multiple
rosters for a single CRN. The available dates are displayed on the Section Drop Roster
History Form (SVISECH) and the Drop Roster Status page (SC_FAC_DROP_ROS) in
Faculty and Advisor Self-Service. These dates determine when the drop roster can be
maintained by the primary instructor in Faculty and Advisor Self-Service.
This section provides details about the following types of available date calculations:
• “Validation of Date First Available and Date Last Available for a single roster of a CRN”
on page 47
• “Validation of Date First Available and Date Last Available for multiple rosters of a CRN”
on page 47
• “Calculations for a TR Total Roster” on page 48
• “Calculations for an OR Opening Day Roster” on page 49
• “Calculations for a CR Census Roster” on page 50
• “Calculations for a WR W-grade Roster” on page 51
• “SSAEXCL (SSREXCL) date exclusions” on page 52
• “Roster overlap prevention” on page 52
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Validation of Date First Available and Date Last Available
for a single roster of a CRN
This validation applies to TR rosters and any other single roster of any type.
• The following statement must be true for every roster of any type on any CRN:
Date First Available <= Date Last Available
• Calculate the Date First Available.
• Calculate the Date Last Available.
• If the Date Last Available would be earlier than the Date First Available because of the
rule setups or the dates of the CRN, set Date Last Available = Date First Available. (The
roster is available for only one day.)
• Neither the Date First Available nor the Date Last Available can be null.
• In any situation where these conditions cannot be met, the system displays a warning
message. There might be erroneous or unusual data issues with bad dates on a CRN.
In this situation, the following occur.
• The Section Drop Roster History Form (SVISECH) will display the following warning
for this CRN: *WARNING* Availability date conflict in the roster rules. This section's
dates may not be defined properly, or the roster rules cause a conflict in the dates.
• The Drop Roster Status page will list the CRN in the Drop Roster Conflicts section.
Validation of Date First Available and Date Last Available
for multiple rosters of a CRN
The requirements for Date First Available and Date Last Available for multiple-roster
CRNs are as follows.
• When more than one roster is used for a CRN, the date order of the rosters must be as
follows:
• OR Opening roster
• CR Census 1 roster
• CR Census 2 roster (if applicable)
• WR W-grade roster
• Each roster must be available for consecutive dates without interruption. A roster cannot
“wrap around” the dates of another roster.
• If applicable, Census 2 roster dates are always determined immediately after Census 1
(by the CR rule priority) before any other rosters that follow.
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• In any situation that would cause the rosters to be in a different date order, the system
displays a warning message. There might be erroneous or unusual data issues with bad
dates on a CRN. In this situation, the following occur.
• The Section Drop Roster History Form (SVISECH) will display the following warning
for this CRN: *WARNING* Availability date conflict in the roster rules. This section's
dates may not be defined properly, or the roster rules cause a conflict in the dates.
• The Drop Roster Status page will list the CRN in the Drop Roster Conflicts section.
The validation logic for multiple rosters considers all of the following conditions. (The dates
might not be calculated in this order because of the processing priority, but after all dates
are calculated, the validation applies.)
1. OR Opening roster (Date First Available <= Date Last Available)
2. OR Opening roster Date Last Available < CR Census 1 roster Date First Available
3. CR Census 1 roster (Date First Available <= Date Last Available)
4. CR Census 1 roster Date Last Available < CR Census 2 roster Date First Available (if
applicable)
5. CR Census 2 roster (if applicable) (Date First Available <= Date Last Available)
6. CR Census 2 roster Date Last Available (if applicable) < WR W-grade roster Date First
Available
7. CR Census 1 roster Date Last Available < WR W-grade roster Date First Available
8. WR W-grade roster (Date First Available <= Date Last Available)
Calculations for a TR Total Roster
The samples shown in this section are simple calculations without the SSAEXCL
(SSREXCL) date exclusions and without rule overlap prevention. For an explanation of
SSAEXCL date exclusions, see “SSAEXCL (SSREXCL) date exclusions” on page 52. For
calculations with rule overlap prevention, see “Roster overlap prevention” on page 52.
TR rule logic for starting available date
1. Find the CRN start date as follows:
• If SSBSECT_PTRM_CODE is null, then CRN start date =
SSBSECT_LEARNER_REGSTART_FDATE.
• If SSBSECT_PTRM_CODE is not null, then CRN start date = CALBSTU calculated
start date (existing CALBSTU function).
2. Find the unadjusted starting available date as follows:
unadjusted starting = CRN start date + SVBRORL_AVAIL_BEGIN_NUM
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3. Find the starting available date as follows:
• If SVBRORL_BEGIN_WORKDAYS_IND = N, then starting available date =
unadjusted start.
• If SVBRORL_BEGIN_WORKDAYS_IND = Y, determine whether a weekend
adjustment is needed as follows.
– If the unadjusted starting available date is a Saturday or Sunday, adjust
backward one or two days, as applicable, to Friday.
– If the date is Monday through Friday, use the unadjusted starting available
date.
TR rule logic for last available date
1. Find the CRN end date as follows:
if SSBSECT_PTRM_CODE is null, then the CRN end date = sfkfunc.f_olr_date
else CRN end date = SSBSECT_PTRM_END_DATE
2. Find the unadjusted last available date as follows:
unadjusted last = CRN end date + SVBRORL_AVAIL_END_NUM
3. Find the last available date as follows:
• If SVBRORL_END_WORKDAYS_IND = N, then last available date = unadjusted
last
• If SVBRORL_END_WORKDAYS_IND = Y, determine whether a weekend
adjustment is needed as follows.
– If the unadjusted last available date is a Saturday or Sunday, adjust forward
one or two days, as applicable, to Monday.
– If the date is Monday through Friday, use the unadjusted last available date.
Calculations for an OR Opening Day Roster
Note: The OR rule uses only CALBSTU calculated start date for
traditional CRNs or the open learning first registration start date for both
dates.
OR rule logic for starting available date
The OR rule logic uses the same calculation as described in “TR rule logic for starting
available date” on page 48.
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OR rule logic for last available date
1. Find the CRN start date as follows:
• If SSBSECT_PTRM_CODE is null, CRN start date =
SSBSECT_LEARNER_REGSTART_FDATE.
• If SSBSECT_PTRM_CODE is not null, then CRN start date = CALBSTU calculated
start date (existing CALBSTU function).
2. Find the unadjusted last available date as follows:
unadjusted last = CRN start date + SVBRORL_AVAIL_END_NUM
3. Find the last available date as follows:
• If SVBRORL_END_WORKDAYS_IND = N, then last available date = unadjusted
last
• If SVBRORL_END_WORKDAYS_IND = Y, determine whether a weekend
adjustment is needed as follows.
– If the unadjusted last available date is a Saturday or Sunday, adjust forward
one or two days, as applicable, to Monday.
– If the date is Monday through Friday, use the unadjusted last available date.
Calculations for a CR Census Roster
The CR rule for census-1 uses only census-1 date for both dates. If the CRN requires a
census-2 roster, the census-2 date is used for both of its dates.
CR rule logic for starting available date
1. Find the unadjusted starting available date as follows:
(for census 1)
unadjusted starting = SSBSECT_CENSUS_ENRL_DATE +
SVBRORL_AVAIL_BEGIN_NUM
(for census 2)
unadjusted starting = SSBSECT_CENSUS_2_DATE +
SVBRORL_AVAIL_BEGIN_NUM
2. Find the starting available date as follows:
• If SVBRORL_BEGIN_WORKDAYS_IND = N, then starting available date =
unadjusted start.
• If SVBRORL_BEGIN_WORKDAYS_IND = Y, determine whether a weekend
adjustment is needed as follows.
– If the unadjusted starting available date is a Saturday or Sunday, adjust
backward one or two days, as applicable, to Friday.
– If the date is Monday through Friday, use the unadjusted starting available
date.
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CR rule logic for last available date
1. Find the unadjusted last available date as follows:
(for census 1)
unadjusted last = SSBSECT_CENSUS_ENRL_DATE +
SVBRORL_AVAIL_END_NUM
(for census 2)
unadjusted last = SSBSECT_CENSUS_2_DATE + SVBRORL_AVAIL_END_NUM
2. Find the last available date as follows:
• If SVBRORL_END_WORKDAYS_IND = N, then last available date = unadjusted
last
• If SVBRORL_END_WORKDAYS_IND = Y, determine whether a weekend
adjustment is needed as follows.
– If the unadjusted last available date is a Saturday or Sunday, adjust forward
one or two days, as applicable, to Monday.
– If the date is Monday through Friday, use the unadjusted last available date.
Calculations for a WR W-grade Roster
Note: The WR rule uses only last date to drop without penalty for both
dates.
WR rule logic for starting available date
1. Find the unadjusted starting available date as follows:
unadjusted starting = SSBSECT_DROP_CUT_OFF_DATE +
SVBRORL_AVAIL_BEGIN_NUM
2. Find the starting available date as follows:
• If SVBRORL_BEGIN_WORKDAYS_IND = N, then starting available date =
unadjusted start.
• If SVBRORL_BEGIN_WORKDAYS_IND = Y, determine whether a weekend
adjustment is needed as follows.
– If the unadjusted starting available date is a Saturday or Sunday, adjust
backward one or two days, as applicable, to Friday.
– If the date is Monday through Friday, use the unadjusted starting available
date.
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WR rule logic for last available date
1. Find the unadjusted last available date as follows:
unadjusted last = SSBSECT_DROP_CUT_OFF_DATE +
SVBRORL_AVAIL_END_NUM
2. Find the last available date as follows:
• If SVBRORL_END_WORKDAYS_IND = N, then last available date = unadjusted
last
• If SVBRORL_END_WORKDAYS_IND = Y, determine whether a weekend
adjustment is needed as follows.
– If the unadjusted last available date is a Saturday or Sunday, adjust forward
one or two days, as applicable, to Monday.
– If the date is Monday through Friday, use the unadjusted last available date.
SSAEXCL (SSREXCL) date exclusions
The Schedule Exclusion Rules Form (SSAEXCL) is used to specify non-class days, such
as holidays, by year and part of term. These dates have no impact on open learning CRNs
and are matched to a traditional CRN by matching the calendar year of the related CRN
date and the part of term of the CRN. When calculating the available dates for traditional
CRNs, its matching SSAEXCL dates are used to calculate the first and last available
dates.
The Date First Available cannot be a date listed in SSAEXCL. If it is one of those dates,
the logic continues adjusting backward to the first non-SSAEXCL date. If
SVBRORL_BEGIN_WORKDAYS_IND = Y, the adjustment continues to exclude
Saturdays and Sundays.
The Date Last Available cannot be a date listed in SSAEXCL. If it is one of those dates,
the logic continues adjusting forward to the first non-SSAEXCL date. If
SVBRORL_BEGIN_WORKDAYS_IND = Y, the adjustment continues to exclude
Saturdays and Sundays.
Roster overlap prevention
Roster overlap prevention does not relate to the rosters for TR rules, and it applies only to
the second and third priority rules’ rosters of a CRN (CR, OR, or WR) when they exist or to
the CR rule’s census-2 roster when it is applicable.
The intention of roster overlap prevention is to disallow two rosters for a CRN to be
available on the same dates. When two rosters would be available on the same date, the
roster for the rule with the highest priority (that is, lowest value) is assigned the date in
question, and availability dates of the rule with the next highest priority is adjusted to
prevent the overlap.
After the first roster’s availability dates are assigned (using weekend and SSAEXCL logic),
the system follows the logic presented in this section for the second roster. It does not
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further adjust the dates for the SSAEXCL and weekend logic; it simply makes this overlap
adjustment and sets the date as needed regardless of whether it is a weekend or if it is
SSAEXCL excluded.
Applying roster overlap prevention
The following logic is used in applying rule overlap prevention.
1. Determine and allocate the dates for the first priority true rule. (“Allocate” means the
system notes the dates in the range from Date First Available to Date Last Available.)
2. Determine what the second priority true roster rule is. This will be one of the following
• A census 2 roster if the first priority true rule was a census 1 rule
(SVBSECH_ROSTER_TYPE = CR) and this CRN meets the conditions to have a
census 2 roster.
--OR-• Another rule type (SVBSECH_ROSTER_TYPE not the same).
3. Determine the second priority true roster rule Date First Available.
4. If the date is equal to or between the first priority true rule Date First Available and
Date Last Available, adjust the date forward or backward (depending on specifics of
the rule types) to the first date that is beyond the first priority rule.
For example, let’s say the prior roster ends on 08-JAN-2010 and by the date order
validations would precede this roster. This roster should begin on 07-JAN-2010, but
that overlaps with the prior roster. So instead, Saturday 09-JAN-2010 is used for this
roster’s Date First Available.
ERROR situation: If no usable date exists because two other rules oppose each other
and exclude the needed date range (based on date order validation), SVISECH will
leave the available dates null and display the following warning : *WARNING*
Availability date conflict in the roster rules. This section’s dates may not be defined
properly, or the roster rules cause a conflict in the dates. The Drop Roster Status page
will list the CRN in the Drop Roster Conflicts section. This is shown in the following
examples.
• If the CRN ends 08-JAN-2010, the prior roster ends on 08-JAN-2010, and this roster
should begin on 08-JAN-2010, this roster cannot be set up and the system displays the
warning.
• If prior roster #1 ends 08-JAN-2010, the prior roster #2 starts on 09-JAN-2010, and this
roster, #3, should be between them per the date order validation, this roster cannot be
set up and the system displays the warning.
5. If there are more rosters to be processed for this CRN, repeat this process for them in
priority order, using all of the Date First Available and Date Last Available ranges for
all other rosters that preceded each roster.
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Roster overlap prevention example (Date First Available and Date Last
Available)
In this example, the CRN is a two-census-average CRN (requires census 2) and the rule
priority is in the following order: CR, OR, WR.
1. Determine and allocate the dates for the CR census 1 roster. The dates noted have
already been adjusted for SSAEXCL and SVBRORL_BEGIN_WORKDAYS_IND = Y.
Final Census 1 Date First Available = 18-DEC-2009
Final Census 1 Date Last Available = 04-JAN-2010
This means that all dates from 18-DEC-2009 to 04-JAN-2010 cannot be used for any
other roster.
2. Determine the calculated dates for the CR census 2 roster. The dates noted have
already been adjusted for SSAEXCL and SVBRORL_BEGIN_WORKDAYS_IND = Y,
but are not yet adjusted for the prior roster rules.
Preliminary Census 2 Date First Available = 02-JAN-2010
Preliminary Census 2 Date Last Available = 11-JAN-2010
3. Determine the non-overlapping dates and allocate these dates for the CR census 2
roster. Because 01-JAN-2010 to 04-JAN-2010 are already allocated to the CR census
1 roster, adjust the CR census 2 Date First Available to 05-JAN-2010. (In this step,
ignore SSAEXCL and SVBRORL_BEGIN_WORKDAYS_IND = Y.)
Final Census 2 Date First Available = 05-JAN-2010
Final Census 2 Date Last Available = 11-JAN-2010
This means that in addition to the census 1 allocation in step Step 1, all dates from 05JAN-2010 to 11-JAN-2010 cannot be used for any other roster.
4. Determine the calculated dates for the OR roster. The dates noted have already been
adjusted for SSAEXCL and SVBRORL_BEGIN_WORKDAYS_IND = Y. Because
these dates do not overlap with any other roster, no further adjustment is needed.
Final Opening Date First Available = 03-DEC-2009
Final Opening Date Last Available = 08-DEC-2009
This means that in addition to the allocations above, all dates from 03-DEC-2009 to
08-DEC-2009 cannot be used for any other roster.
5. Determine the calculated dates for the WR roster. The dates noted have already been
adjusted for SSAEXCL and SVBRORL_BEGIN_WORKDAYS_IND = Y. Because
these dates do not overlap with any other roster, no further adjustment is needed.
Final W-grade Date First Available = 12-JAN-2010
Final W-grade Date Last Available = 19-JAN-2010
This is the last possible roster. In addition to the allocations above, all dates from 12JAN-2010 to 19-JAN-2010 are for the W-grade roster.
The resulting rosters sorted into proper date order:
• OR Opening Day roster: available 03-DEC-2009 to 08-DEC-2009
• CR Census 1 roster: available 18-DEC-2009 to 04-JAN-2010
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• CR Census 2 roster: available 05-JAN-2010 to 11-JAN-2010
• WR W-grade roster: available 12-JAN-2010 to 19-JAN-2010
Drop roster rule determination of registration
status codes
The standard registration status code (RSTS code) used to drop students is the primary
drop code allowed for processing a drop roster and is determined by the rule for the roster
defined on the Drop Roster Rules Form (SVARORL) as follows.
• If the value in the rule’s Standard Status field (SVBRORL_DROP_RSTS_CODE) is not
null, that value will be the code listed in the drop-down list for the Action field on the
Drop Roster Maintenance page (bwvkdrop.P_DispDropMaint).
• If the value in the rule’s Standard Status field is null, the CALBSTU Computed Drop
Code/Fee Refund functionality (as described in “Computed Drop Code/Fee Refund” on
page 35, specifically the Faculty and Advisor Self-Service codes from the Term
Computed Registration Drop Codes Form [SVADROP]) is used to determine the code to
list. The only variation when the Computed Drop Code/Fee Refund functionality is used
with drop roster is that the drop date is not always the system date. Therefore, the code
calculated will be the equivalent of the code that would be used on Student Course
Registration Form (SFAREGS) based on the date entered in the Key block (the current
date or possibly backdated).
The system logic performs the following steps to determine the RSTS code.
1. The system determines the RSTS date for processing the drops from the rule setups
as follows.
1.1.
If the rule’s System Transaction Date check box is checked (that is,
SVBRORL_RSTS_SYS_DATE_IND = Y), the RSTS date is always the system
date. Registration processing will be similar to standard baseline logic for SelfService.
1.2.
If the rule’s System Transaction Date check box is unchecked
(SVBRORL_RSTS_SYS_DATE_IND <> Y), the RSTS date will be either the
system date or backdated. Backdating occurs only at the end of the available
date range when the rule is available beyond the drop roster type’s related date.
Determining this uses dates from the CRN that depend on the rule type.
If No-show is offered on this rule, the no-show RSTS code entries will also be
backdated this way. When backdating applies, all drops selected are backdated.
– If the roster type is Total Roster (SVBRORL_ROSTER_TYPE = TR), the
system determines dates as follows.
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Determine the CRN end date:
– If SSBSECT_PTRM_CODE is null, the open learning CRN end date =
sfkfunc.f_olr_date. This is the maximum end date that the student is allowed
to enter for this CRN during registration.
– If SSBSECT_PTRM_CODE is not null, the traditional CRN end date =
SSBSECT_PTRM_END_DATE.
Determine the RSTS date:
– If the system date is less than or equal to the end date, the RSTS date will be
the system date.
– If the system date is greater than the end date, the RSTS date will be the
CRN end date.
For example:
System Date
CRN End Date
RSTS Date Used
13-SEP-2010
13-SEP-2010
System date (13-SEP-2010)
13-SEP-2010
12-SEP-2010
Backdated CRN end date
(12-SEP-2010)
– If the roster type is Opening Day Roster (SVBRORL_ROSTER_TYPE =
OR), the system determines dates as follows.
Determine the CRN start date. This must be a traditional CRN (open learning
CRNs are excluded), and the CRN start date is the CALBSTU calculated start
date. (This is the same date concept used with add authorizations and
calculated drops.)
Determine the RSTS date:
– If the system date is less than the CRN start date, the RSTS date is the
system date.
– If the system date is greater than or equal to the CRN start date, the RSTS
date is the CRN start date minus 1 day.
For example:
System Date
CRN Start
Date
RSTS Date Used
13-SEP-2010
14-SEP-2010
System date (13-SEP-2010)
13-SEP-2010
13-SEP-2010
Backdated CRN start date
minus 1 day (12-SEP-2010)
– If the roster type is Census Roster (SVBRORL_ROSTER_TYPE = CR)
and the census type is Census 1, the system determines dates as follows.
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Determine the RSTS date:
– If the system date is less than the Census 1 date
(SSBSECT_CENSUS_ENRL_DATE), the RSTS date is the system date.
– If the system date is greater than or equal to the Census 1 date, the RSTS
date is the Census 1 date minus 1 day.
For example:
System Date
Census 1
Date
RSTS Date Used
13-SEP-2010
14-SEP-2010
System date (13-SEP-2010)
13-SEP-2010
13-SEP-2010
Backdated census 1 date minus
1 day (12-SEP-2010)
– If the roster type is Census Roster (SVBRORL_ROSTER_TYPE = CR)
and the census type is Census 2, the system determines dates as follows.
Determine the RSTS date:
– If the system date is less than the Census 2 date
(SSBSECT_CENSUS_2_DATE), the RSTS date is the system date.
– If the system date is greater than or equal to the Census 2 date, the RSTS
date is the Census 2 date minus 1 day.
For example:
System Date
Census 2
Date
RSTS Date Used
13-SEP-2010
14-SEP-2010
System date (13-SEP-2010)
13-SEP-2010
12-SEP-2010
Backdated census 2 date minus
1 day (11-SEP-2010)
– If the roster type is W-Grade (SVBRORL_ROSTER_TYPE = WR), the
system determines dates as follows.
Determine the RSTS date:
– If the system date is less than or equal to the drop without penalty date
(SSBSECT_DROP_CUT_OFF_DATE), the RSTS date is the system date.
– If the system date is greater than the drop cutoff date, the RSTS date is the
drop without penalty date.
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For example:
System Date
Drop without
Penalty Date
RSTS Date Used
13-SEP-2010
13-SEP-2010
System date (13-SEP-2010)
13-SEP-2010
12-SEP-2010
Backdated drop without
penalty date (12-SEP-2010)
2. The system determines the standard RSTS code for processing the drops based on
the RSTS date and the rule setups, as follows.
• If the value for the RSTS standard code (SVBRORL_DROP_RSTS_CODE) is not
null, the standard RSTS code is that code.
• If the value for the RSTS standard code is null, the standard RSTS code is the
CALBSTU calculated instructor drop code for the RSTS date. This is the same logic
used in the Faculty and Advisor Self-Service Add or Drop Classes page
(bwlkfrad.P_FacAddDropCrse) if the system date was the RSTS date found in step
Step 1.
3. The system determines whether the selected standard RSTS code is valid for
processing the drops on the RSTS date based upon baseline validation logic. If the
standard RSTS code would be valid for populating the Action drop-down list on the
baseline Add or Drop Classes page (bwlkfrad.P_FacAddDropCrse) when the system
date is the RSTS date, then is it valid for using here. If it is not valid or if the calculation
returns a null (code not found), this will cause the maintenance page to open with an
error. The maintenance page will note that the CRN cannot be processed for drop
rosters because the RSTS code is not valid.
If the standard RSTS code passed validation and the SVARORL rule for the roster
includes a no-show status (SVBRORL_NOSHOW_RSTS_CODE), that RSTS code
will be included in the Action drop-down list if it passes all baseline validation for use
and the rule’s no-show cutoff (SVBRORL_NOSHOW_CUTOFF_TYPE) has not
passed. This is compared to dates on the CRN (SSBSECT) as follows:
• RD (Last Date for Refund): Include the no-show RSTS code if the system date is
less than or equal to the last date for refund date
SSBSECT_REFUND_CUT_OFF_DATE value
• CD (Census One Date): Include if the system date is less than the census 1 date
SSBSECT_CENSUS_ENRL_DATE value
• AD (Last Date to Record Academic History): Include the no-show RSTS code if the
system date is less than or equal to the last date to record academic history date
SSBSECT_ACAD_CUT_OFF_DATE value
• PD (Last Date to Drop without a Penalty): Include the no-show RSTS code if the
system date is less than or equal to the last date to drop without penalty
SSBSECT_DROP_CUT_OFF_DATE value
• ED (End of Class [used only with open learning]): Include the no-show RSTS code if
the system date is less than or equal to the end of the open learning CRN as
determined by the baseline function sfkfunc.f_olr_date.
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The no-show RSTS code is not critical to opening the maintenance page. The standard
RSTS code is. If the no-show RSTS code is not valid but the standard RSTS code is, this
will not produce an error and only the standard RSTS code will be listed. However, if the
situation is reversed (no-show RSTS code is valid and standard RSTS code is not), this
will cause the error noted in step Step 3.
If backdating is used, the no-show RSTS code will also be posted with the backdated
RSTS date.
Updates made by drop roster processing
All updates are made after a Faculty and Advisor Self-Service user click Submit Changes
on the Drop Roster Maintenance Confirmation page (bwvkdrop.P_DropStudents). At any
point before that, cancelling or ending the session will not result in updates.
The system updates the following after changes are submitted.
• The SVBSECH history table is updated, setting the activity date
(SVBSECH_ACTIVITY_DATE) to the system date, which is displayed various places as
the last submitted date for the drop roster. This update always occurs even if no
students were selected for dropping when the user confirms the roster is correct as is.
• If students were selected to be dropped, the registration drops are processed making
the standard updates using the baseline mass-registration package
(sfkmreg.p_process_registration) with the following settings.
• Use the SOATERM setting for Web Self-Service Fee Assessment
(SOBTERM_FEE_ASSESS_VR) to determine what fee assessment options to use
for the mass-registration package, as follows.
– If On-line Assessment is selected, process the mass-registration
package as if the Assess On-Line fee assessment option is checked on
SFAMREG. If SOATERM has CALBSTU web On-line Exemptions selected
(SOBTERM_EXEMPT_VR_IND), include that in the fee assessment
processing.
– If SOATERM has any other setting, process the mass-registration package as
if the Create Assessment Collector Record fee assessment option is checked,
and ignore On-line Exemptions.
• No error checking; process as if the Error Checking tab on SFAMREG has all
settings as No Check.
• Ignore GTVSDAX settings for drops and web registration since the baseline massregistration package ignores them.
Note: The concept used here is that if a student who did not attend the
class needs to be dropped during the instructor’s roster review, the
student must be dropped. If there are issues with other connected
courses, that must be addressed separately. The instructor cannot be
stopped from dropping the student. The administrative end-users must
use the existing baseline reports to catch the errors cause by the drops
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(the Registration Administrative Messages Report [SFRRGAM] and the
Unsatisfied Links Report [SFRLINK]). Your institutional policies and
procedures must specify how to address the problem students.
• If students were selected to be dropped, a record is added to the Drop Roster Students
Processed Table (SVRSDRP) for each student dropped successfully. (This table is used
only by CALBSTU drop roster processing.) Update each column appropriately with the
following special considerations.
• The drop roster session number (SVRSDRP_ROSTER_GROUP) is a systemassigned number that uniquely identifies the group of students that were dropped/
processed by this drop roster session when changes were submitted on the Drop
Roster Maintenance Confirmation page. This number changes every time the
instructor clicks Submit Changes. For example, if an instructor does not log out
and processes the same CRN twice dropping two different sets of students, the
system will create two unique numbers.
• The Student Email Sent indicator (SVRSDRP_STUDENT_NOTIFIED_IND) is set to
N (student not notified of the drop).
Tasks
This section provides the following step-by-step tasks:
• “Define status codes for drop roster activities” on page 60
• “Disable drop rosters for a CRN” on page 61
• “Define drop roster rules” on page 61
• “Review prior to drop roster processing for a term” on page 64
• “View drop roster information in Self-Service” on page 65
• “Drop students from a class using Self-Service” on page 66
• “Confirm a class roster without dropping students using Self-Service” on page 66
Define status codes for drop roster activities
You can set up a drop roster rule with a specific registration (RSTS) status code to use, or
you can use Computed Drop Code functionality described in “Computed Drop Code/Fee
Refund” on page 35. If you are using Computed Drop Code, the following step-by-step
procedure describes how to assign Computed Drop Code status codes for drop roster
activities. If you want to copy computed drop codes from a term for which they have
already been defined, see “Copy computed drop codes from one term to another” on
page 37.
1. Access the Term Computed Registration Drop Codes Form (SVADROP).
2. Specify the desired term in the Key block, then go to the next block.
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3. Specify the registration (RSTS) status code to be used for each type of drop in the
fields in the Faculty and Advisor Self-Service column.
4. Save your changes.
Disable drop rosters for a CRN
The following step-by-step procedure describes how to disable a drop roster for a specific
CRN.
1. Access the Section Web Controls Form (SSAWSEC).
2. Specify the desired term and CRN in the Key block, then go to the Faculty and Advisor
Self-Service block.
3. Check the Disable Drop Roster check box.
4. Save your changes.
Define drop roster rules
The following step-by-step procedure describes how to define drop roster rules. You
should have a good understanding of how the system calculates available dates to ensure
that your rules give you the expected results. You should also review the CRN’s results on
the Section Drop Roster History Form (SVISECH) to verify the available dates and rules
matched to it are what you expected. See “Criteria used to match rules to a CRN” on
page 42 for information.
1. Access the Drop Roster Rules Form (SVARORL).
2. Specify the desired term and district in the Key block, then go to the next block.
The district will be matched to a CRN’s campus per the values define on the Campus
Code Validation Form (STVCAMP).
3. Create a new record.
The system enters is a unique, system-controlled value in the Rule ID Sequence
field. This value is used to identify the rule listed in the following places:
• Section Drop Roster History Form (SVISECH)
• Drop Roster Status List (SVRROST)
• Drop Roster Status page (SC_FAC_DROP_ROS)
• Drop Roster Maintenance (bwvkdrop.P_DispDropMaint)
4. Enter the priority of this rule (the lower the number, the higher the priority) in the
Processing Priority field.
The lowest priority number rule is the first to be potentially matched to a CRN.
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5. Select the type of drop roster for this rule in the Roster Type field.
The roster type impacts rule matching since certain CRNs can only use certain
rosters. For example, an open learning CRN can only use a Total rule.
The system defaults the description associated with the roster type into the
Description field, but you can change it to help identify the purpose of the rule. If you
change the roster type again, the description will reset to that type’s default
description.
6. If this rule is active, click the Active check box.
Inactive rules will not be matched to CRNs for drop roster processing.
7. Select the attendance type for this rule in the Attendance Type field.
The attendance type impacts rule matching for a CRN. For example, an open learning
CRN can only us an Open Learning rule.
8. If you want to designate the registration status code for dropping students with this
roster, enter the registration status code in the Standard Status field.
If this rule is for use with open learning CRNs and you selected Open Learning in
the Attendance Type field, you must enter a value in this field.
For traditional CRNs using the other attendance types, this field is optional. If this is
left blank, the system uses the calculation drop code logic to determine what status
codes are available. However, if you want a specific standard RSTS code to process
students dropped using this roster, enter the registration status code in the Standard
Status field.
9. If you want faculty members to be able to specify that a student was a no-show, enter
the desired no-show registration status code in the No-Show Status field.
10. If you entered a value in the No-Show Status field, select the cutoff date after which
the no-show status will no longer be available in the No-Show Cutoff field.
Only open learning attendance type can use the End of Class option. All other
attendance types have the option of the other dates.
11. Enter the number of days (-99 to 99) from the calculated start date on which the
roster of this type is to be available on the Web in the Available Begin Adjustment
field.
The way this entry is used to calculate the date is described in “Available drop roster
date calculation” on page 46.
12. Enter the number of days (-99 to 99) from the calculated end date on which the
roster of this type is to stop being available on the Web in the Available End
Adjustment field.
The value entered in this field must be greater than or equal to the value entered in
the Available Begin Adjustment field.
The way this entry is used to calculate the date is described in “Available drop roster
date calculation” on page 46.
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13. Specify whether the system is to use the system date or allow backdating for
processing students dropped via this roster as follows.
• If you want the system to use only the system date, check the System Transaction
Date check box.
• If you want the system to allow backdating, uncheck the System Transaction Date
check box. An example of why you would uncheck this check box is census roster
processing. You might want to allow back dating so that the instructor can update
the registrations for apportionment reporting the day after the census date.
14. Specify which days you want the system to use in calculating the beginning date as
follows.
• If you want beginning dates to be Mondays through Fridays (not Saturdays and
Sundays), check the Begin Available Workdays check box.
• If you want to use literal calendar dates and allow the beginning date to be a
Saturday or Sunday, uncheck the Begin Available Workdays check box.
This setting only impacts the determination of the specific start date. Its intended use
is to prevent a drop roster from being available only over a weekend.
For example, let’s say you set the Available Begin Adjustment field to -1 and the
CRN’s begin date used with this roster is a Monday. Subtracting 1 would result in the
begin date being a Sunday. If the Begin Available Workdays check box is checked,
the system will use Friday as the start date, but if the Begin Available Workdays
check box is unchecked, the system will leave the date as Sunday.
Similarly, if you set the Available Begin Adjustment field to -4 with the same CRN
Monday date, the begin date would be a Thursday and the setting of the Begin
Available Workdays check box would not affect the date or cause it to be adjusted.
15. Specify which days you want the system to use in calculating the ending date as
follows.
• If you want ending dates to be Mondays through Fridays (not Saturdays and
Sundays), check the Ending Available Workdays check box.
• If you want to use literal calendar dates and allow the ending date to be a Saturday
or Sunday, uncheck the Ending Available Workdays check box.
This setting only impacts the determination of the specific end date. Its intended use is
to prevent a drop roster from being available only over a weekend.
For example, let’s say you set the Ending Available Workdays field to 2 and the
CRN’s end date used with this roster is a Friday. Adding 2 would result in the end date
being a Sunday. If the End Available Workdays check box is checked, the system
will use Monday as the end date, but if the End Available Workdays check box is
unchecked, the system will leave the date as Sunday.
Similarly, if you set the Ending Available Workdays field to 3 with the same CRN
Friday date, the begin date would be a Monday and the setting of the End Available
Workdays check box would not affect the date or cause it to be adjusted.
16. Save your changes.
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Review prior to drop roster processing for a term
The following step-by-step procedures describe how to view a summary of drop roster
information in Banner registration. This is a critical task that must be done before you start
using the drop roster processing at the beginning of a term in order to verify that the
correct drop roster rules are matched to the CRNs and that no problems exist with the
roster availability dates.
These steps can be done in the following ways:
• For a single CRN: “Using the Section Drop Roster History Form (SVISECH)” on page 64
• For many or all CRNs in a term: “Using Drop Roster Status List Report (SVRROST)” on
page 65
Using the Section Drop Roster History Form (SVISECH)
1. Access the Section Drop Roster History (SVISECH).
2. Enter the term code and CRN in the Key Block, then go to the next block.
3. Ensure that the Disable Drop Roster check box is set with the desired value.
If the value in the Disable Drop Roster check box is incorrect, correct it on the
Section Web Controls Form (SSAWSEC).
4. Review the results for rule matching, using the following guidelines.
• If a warning is displayed indicating that drop rosters are not defined for a CRN, then
rule matching is not finding an active rule for the CRN. Review “Criteria used to
match rules to a CRN” on page 42 for more information about this situation.
• If a warning is displayed indicating that a CRN has availability date conflicts, the
CRN will not be accessible for drop roster processing. Check the following.
– Review the CRN’s dates that appear on the Schedule Calendar Rules Form
(SSAACCL) for completeness and reasonableness.
– Review “Available drop roster date calculation” on page 46 for the data noted
that is used in the calculations of the roster types listed.
– Review the Drop Rules Roster Form (SVARORL) for reasonableness of the
listed rules’ definitions.
• Review the rules that are matched to the CRN for reasonableness.
• Review the dates first and last available for reasonableness.
• Make adjustments to the rules (SVARORL) or the CRN (SSASECT and SSAACCL)
as needed.
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Using Drop Roster Status List Report (SVRROST)
1. Run the Drop Roster Status List Report (SVRROST).
2. Review the output for warning messages, using the following guidelines.
• If a warning is displayed indicating that drop rosters are not defined for a CRN, then
rule matching is not finding an active rule for the CRN. Review “Criteria used to
match rules to a CRN” on page 42 for more information about this situation.
• If a warning is displayed indicating that a CRN has availability date conflicts, the
CRN will not be accessible for drop roster processing. Check the following.
– Review the CRN’s dates that appear on the Schedule Calendar Rules Form
(SSAACCL) for completeness and reasonableness.
– Review “Available drop roster date calculation” on page 46 for the data noted
that is used in the calculations of the roster types listed.
– Review the Drop Rules Roster Form (SVARORL) for reasonableness of the
listed rules’ definitions.
• If a warning is displayed indicating that a CRN has been disabled from drop roster
processing, verify that value in the Disable Drop Roster check box on SSAWSEC
is correct for the CRN.
3. Review the rosters listed for the CRNs, using the following guidelines.
• Review the rules that are matched to the CRN for reasonableness.
• Review the first and last dates available for reasonableness.
• Make adjustments to the rules (SVARORL) or the CRN (SSASECT and SSAACCL)
as needed.
View drop roster information in Self-Service
The following step-by-step procedure describes how to view a summary of drop roster
information in Faculty and Advisor Self-Service.
1. Access Faculty and Advisor Self-Service.
2. Select Drop Roster Status on the Faculty and Advisor menu.
3. When the Term Selection page (SC_FAC_SELTERM) is displayed, select the desired
term in the Select a Term field.
4. Click Submit.
The Drop Roster Status page (SC_FAC_DROP_ROS) is displayed.
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Drop students from a class using Self-Service
The following step-by-step procedure describes how to drop one or more students from a
class.
1. Access Faculty and Advisor Self-Service.
2. Select Drop Roster Status on the Faculty and Advisor menu.
3. When the Term Selection page (SC_FAC_SELTERM) is displayed, select the desired
term in the Select a Term field, then click Submit.
4. When the Drop Roster Status page (SC_FAC_DROP_ROS) is displayed, click the
CRN link for the class for which you want to drop a student.
5. When the Drop Roster Maintenance page (bwvkdrop.P_DispDropMaint) is displayed,
change the value in the Action field to a drop status for each student you want to
drop.
There will be at least one drop status available; if an optional “no show” status is
available for the roster, this will also be displayed.
6. Click Submit.
7. When the Drop Roster Maintenance Confirmation page (bwvkdrop.P_DropStudents)
is displayed, review the records and take one of the following actions, as appropriate.
• If the records displayed should be dropped, click Submit Changes.
• If any records are displayed that should not be dropped, click Cancel to return to the
Drop Roster Maintenance page, and repeat steps Step 5 to Step 7.
Confirm a class roster without dropping students using
Self-Service
The following step-by-step procedure describes how to confirm a class roster without
dropping students from the class.
1. Access Faculty and Advisor Self-Service.
2. Select Drop Roster Status on the Faculty and Advisor menu.
3. When the Term Selection page (SC_FAC_SELTERM) is displayed, select the desired
term in the Select a Term field, then click Submit.
4. When the Drop Roster Status page (SC_FAC_DROP_ROS) is displayed, click the
CRN link for the class you want to confirm.
5. When the Drop Roster Maintenance page (bwvkdrop.P_DispDropMaint) is displayed,
click Submit without changing the value in the Action field for any records.
6. When the Drop Roster Maintenance Confirmation page (bwvkdrop.P_DropStudents)
is displayed, click Submit Changes.
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MDUU process and rule codes
The following table provides details about the process code and its associated rule codes
developed in the Banner Mass Data Update Utility (MDUU) and delivered to support Drop
Rosters. These rule codes control the navigation of Drop Roster Web pages, and you
should not change them.
Warning! You should not customize these MDUU rules. If you do, your
customizations will be potentially replaced by future CALBSTU releases.
If you must make customizations, refer to the Banner Mass Data Update
Utility Handbook and contact Professional Services for assistance.
Rule Name
Process Code
Rule Code
Default
Comment
Redirection
for Drop
Roster
SC_FACULTY
SC_FAC_
DROP_ROS
select
'bwkkspgr.showpage?page=
SC_FAC_DROP_ROS' from
dual where
TWBKWBIS.F_GetParam
(:PIDM,'TERM') is not null
Controls the target of the
Submit button on the Term
Selection page
(SC_FAC_SELTERM).
Redirection
for Term
Selection
SC_FACULTY
SC_FAC_
REDIRECT_
TERM
select
'bwkkspgr.showpage?page=
SC_FAC_SELTERM' FROM
dual where
(TWBKWBIS.F_GetParam
(:PIDM,'TERM') is NULL)
Controls the target of the Term
Selection link on the Drop
Roster Status page
(SC_FAC_DROP_ROS).
Forms
The following forms were created or modified to support the Drop Roster functionality:
• Section Web Controls Form (SSAWSEC)
• Term Computed Registration Drop Codes Form (SVADROP)
• Drop Roster Rules Form (SVARORL)
• Section Drop Roster History Form (SVISECH)
• Unrolled Section Grade Statistics Form (SVISECS)
These forms are discussed in the Banner CALBSTU Online Help.
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Self-Service
The following pages were created or modified to support the Drop Roster functionality.
• Term Selection (SC_FAC_SELTERM)
• Drop Roster Status (SC_FAC_DROP_ROS)
• Drop Roster Maintenance (bwvkdrop.P_DispDropMaint)
• Drop Roster Maintenance Confirmation (bwvkdrop.P_DropStudents)
These pages are discussed in “Self-Service” on page 262.
Tables
The following tables were created or modified to support the Drop Roster functionality:
• Schedule Faculty Self-Service Display Controls Table (SSBFSEC)
• Term Computed Registration Drop Codes Table (SVBDROP)
• Drop Roster Rules Table (SVBRORL)
• Section Drop Roster History Table (SVBSECH)
• Drop Roster Students Processed Table (SVRSDRP)
These tables are discussed in “Tables” on page 279.
Report
The Drop Roster Status List (SVRROST) was created to support the Drop Roster
functionality.
This report is discussed in “Reports and Processes” on page 305.
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Registration Add Authorization
Codes
This chapter discusses the Registration Add Authorization Code functionality for California
Community College clients. This functionality allows institutions to have Banner® Student
generate registration add authorization codes.
Note: The upgrade to Banner Student 8.0 affected Registration Add
Authorization Code localizations in CALBSTU. For a discussion of “before
and after” comparisons, see the Banner Community Colleges Baseline
8.0 Release Guide.
This functionality reduces the manual processing required in baseline to add students who
have instructor approval to a section. In baseline, the instructors must manually approve
each student’s addition, and the registration must manually be updated by the appropriate
personnel using the Student Course Registration Form (SFAREGS). Further, there are no
Self-Service options for special permission. With this functionality, a list of authorization
codes is created ahead of time, and the instructor provides these codes to each student.
The student can then register (including via Self-Service) to make the course addition,
using the authorization code to successfully process the addition.
A general flow of this functionality is as follows.
• The Registration staff decides whether this pre-approval logic can be used for a specific
term.
• If the functionality is to be activated, the registration processing controls must be defined
on the Term Control Form (SOATERM). Additionally, the Capacity error checking option
(that is, the Capacity radio button group) on the Registration Error Checking tab of
SOATERM must be set to Fatal. If desired, you can use the Schedule Form
(SSASECT) to deactivate this functionality for a particular CRN in a term.
• If the functionality is activated, the staff generates a list of pre-approved authorization
codes using the Authorization Code Gen Process (SVPAUTG). These codes are then
distributed to the relevant instructors.
• Instructors give the codes to students (at each instructor’s discretion).
• During the registration process (via SFAREGS or Self-Service), if the class is closed to
registration or has already started, the students are prompted for the codes. Other
limitations such as census dates are also considered in validation.
• After the code is validated, appropriate results are returned to the calling process and
messages returned to the student or staff performing the registration add.
The rest of this chapter discusses the following:
• “Census dates” on page 70
• “Control settings” on page 72
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• “Registration messages and registration add authorization codes” on page 75
• “Registration add authorization codes and registration mass entry” on page 77
• “Set up registration add authorization codes” on page 77
• “Forms” on page 78
• “Self-Service” on page 78
• “Tables” on page 78
• “Report and Processes” on page 79
Census dates
CRN census dates are used throughout this functionality.
The census date is always obtained from the Freeze Date field
(SSBSECT_CENSUS_ENRL_DATE) in the Census One section of the Enrollment Details
block of the Section Enrollment Information window of the Schedule Form (SSASECT).
The census date is relevant only to traditional CRNs. It does not affect Open Learning
CRNs because the related Registration Add Authorization Code functionality is
suppressed from such CRNs.
Dates impacting Add Authorization functionality
CRN start dates are used throughout this functionality. Where the start date is obtained
from depends on the CRN type (traditional or Open Learning) and which part of the
functionality is being used.
The CRN start date comes from one of the following, as appropriate.
• For traditional CRNs, the start date is displayed in the Calculated Section Start Date
field on the Enrollment Details sub-tab of the Section Enrollment Information tab of
SSASECT. The value in this field is display-only and calculated with the current data
when the form is opened or data saved. This calculated date, which is not saved, is
determined as follows, based on the meetings for the CRN.
• If a meeting time for the CRN has been defined in the Meeting Time window of
SSASECT, the start date is based on the value entered in the Start Date field and
adjusted for the first meeting day (Mon, Tue, Wed, Thu, Fri, Sat, Sun).
For example, if the start date is August 26 (Monday) and the section meets only on
Wednesdays, the start date is calculated to be August 28, which is the first
Wednesday after the August 26 start date.
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• If no meeting time has been defined for the CRN, the CRN’s part-of-term start date
(SSBSECT_PTRM_START_DATE) is used. This means that either no meeting
records exist for the CRN or all of the meeting records that exist have no days
selected.
• For Open Learning CRNs, the start date is the one specified by the student during
registration (or the one calculated by the system if the student entered an end date).
Since this date for an open learning CRN is dependent on the value entered during
registration, the Calculated Section Start Date field on the Enrollment Details sub-tab
of the Section Enrollment Information tab of SSASECT is always null for open learning
CRNs.
In the rest of this section, the phrase “add authorization start date” refers to the start date
determined above (analyzing the CRN and meeting setup or using the open learning start
date during registration) plus the value, which can be negative, in the Days Required
Relative to Start Date field of the Registration Processing Controls window of the Term
Control Form (SOATERM). This is the date used by the Student Course Registration Form
(SFAREGS) and in Student Self-Service for Registration Add Authorization Code
functionality and is displayed in the Add Authorization Start Date field on the Enrollment
Details sub-tab of the Section Enrollment Information tab of SSASECT. (The value in this
field is display only and calculated with the current data when the form is opened or data
saved. This date is not saved.) This calculation can result in the date being any of the
following on a traditional CRN (Open Learning is similar, but the “first meeting class” is
replaced with the student’s specified start date):
• On the first class meeting (that is, the value in the Days Required Relative to Start
Date field is 0)
• Before the first class meeting (that is, the value in the Days Required Relative to Start
Date field is less than 0)
• After the first class meeting (that is, the value in the Days Required Relative to Start
Date field is greater than 0)
The baseline automated waitlist functionality affects CALBSTU’s add authorization
functionality, and is displayed in the Waitlist Notification Ending Date field on the
Enrollment Details sub-tab of the Section Enrollment Information tab of SSASECT. The
value in this field is display-only and calculated with the current data when the form is
opened or data saved. This date is not saved.
The phrase “no-notice period” is used for the period of time from one of the following to the
add authorization start date:
• Calculated start date minus the CRN’s SSAWLSC Waitlist Notification Deadline field
value if it exists and is not null
• Calculated start date minus the term’s SOAWLTC Waitlist Notification Deadline field
value if the SSAWLSC Waitlist Notification Deadline field value is null or does not
exist
As an example, let’s say that traditional CRN 1234 and its term are set up as follows:
• CRN’s part-of-term start date is January 20 (Tuesday)
• CRN has only one meeting, and the meeting’s start date is January 26 (Monday)
with a meeting pattern of Wednesday only
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• CRN’s term on SOATERM has the Days Required Relative to Start Date field
value of 0
• CRN does not have an entry defined on SSAWLSC; its term is set up on SOAWLTC
with the Waitlist Notification Deadline field value of 4 hours
In this example, the add authorization start date is January 28, the first Wednesday
the CRN will meet, and this will display in the SSASECT field. Add authorization
functionality will take effect on the CRN at midnight the start of January 28.
The no-notice period is the four hours from January 27 8:00:00 PM to January 28
12:00:00 AM (midnight the start of January 28). January 27 8:00:00 PM will be
displayed in the respective SSASECT field.
Control settings
This section explains the following control settings for the Registration Add Authorization
Code functionality:
• “Controls on the Term Control Form (SOATERM)” on page 72
• “Control on the Crosswalk Validation Form (GTVSDAX)” on page 74
• “Controls on the Schedule Form (SSASECT)” on page 75
Controls on the Term Control Form (SOATERM)
Controls for registration add authorization codes are included on the Registration
Processing Controls window, which was created for this functionality.
Registration add authorization term activation
The functionality for registration add authorization codes was “attached” to the Capacity
error checking option (that is, the Capacity radio button group) on the Registration Error
Checking tab of SOATERM. This radio button group must be set to Fatal. If it is set to
Warning or No Check, the baseline closed and open messages will be used, and the
started and census messages will not be displayed. The form (in Banner INB) or page (in
Self-Service) for entering the authorization code is not accessible or opened.
The Active for Term check box is used to specify whether the registration add
authorization processing option is activated for the term. You must define this setting for
each term.
If this check box is selected for a term, when a student tries to register in a class that is
closed for registration or past the add authorization start date, the system prompts for a
registration add authorization code and then processes the authorization code before
continuing with normal registration processing. Alternatively, if it is on or after a traditional
CRN’s census date, registration will not be permitted. This occurs whether the registration
is being done via the Student Course Registration Form (SFAREGS) or via Self-Service.
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If this setting is active for the term, it can be overridden and made inactive at the CRN
level using the Authorization Codes Active For Section check box in the Enrollment
Details block of the Section Enrollment Information window of the Schedule Form
(SSASECT). (A CRN cannot be made active when the term is inactive; it can only be
made inactive when the term is active.)
Note: The Authorization Codes Active For Section check box is
accessible only for maintenance and used by the registration processing
if the Active for Term check box on SOATERM is checked. It is possible
for the Authorization Codes Active For Section check box to be
checked but also to be grayed out and inaccessible. This indicates that
the term is not active for add authorization processing, and, therefore,
neither is the CRN.
Registration add authorization term disable before start date
The Disable Before Start Date check box is used to specify whether the registration add
authorization processing option is activated before the add authorization start date. This
option allows you to suppress the “closed” messages prior to the start of class.
If the Disable Before Start Date check box is selected for a term, when a student tries to
register in a class that is closed for registration but before the add authorization start date,
the system displays only the baseline capacity messages; none of the CALBSTU
messages for Registration Add Authorization Code functionality will be displayed. Starting
on and after the add authorization start date, the system will prompt for a registration add
authorization code. This occurs whether the registration is being done using the Student
Course Registration Form (SFAREGS) or Self-Service.
The Disable Before Start Date check box also is assumed or forced to be checked on
any CRN that combines Registration Add Authorization Code functionality with baseline
waitlist functionality. Regardless of how the Disable Before Start Date check box is set
(checked or not), when waitlist and add authorizations are used together on a CRN, the
following apply.
• Only waitlist functionality is used prior to the CRN’s add authorization start date. An
authorization code cannot be used to register for the class.
• Only Registration Add Authorization Code functionality is used on and after the CRN’s
add authorization start date. A student cannot be added to the waitlist at this point.
Term registration add authorization days required
The Days Required Relative to Start Date field is used to specify how many calendar
days before or after the first day of class a CRN can be added in registration before
registration add authorization codes are mandatory. This setting needs to be defined for
each term for which the registration add authorization processing option is activated. This
field is available for entry on if the Active for Term check box is checked for the term. This
field is used to calculate the value for the Add Authorization Start Date field on the
Enrollment Details sub-tab of the Section Enrollment Information tab of SSASECT.
When the system validates a registration addition for a CRN, it compares the CRN’s add
authorization start date to the registration action date, which is the system date for Web
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registration or the updateable date for SFAREGS registration (Date field in the Key Block).
If the registration date is greater than or equal to the add authorization start date, the
system displays a message that an authorization code must be entered to complete
registration, and the registration is marked with a fatal error flag. Once a valid
authorization code has been entered, processing continues as usual. If the registration
date is less than the add authorization start date, registration validation continues as
normal. An authorization code might still be required if the standard Banner “Closed
Section” error is triggered and if the Disable Before Start Date check box is cleared.
Note: The SFAREGS registration date is used for validation instead of the
system date. The Days Required setting is a means to determine whether
the student needs the instructor’s approval to add the CRN. The
SFAREGS registration date can be altered to impact schedule and fee
results, especially in situations related to a student petition. Thus, the
requirement for an authorization code is similar to the other baseline
activities and directly related to the SFAREGS registration date.
Term registration add authorization days reusable
The Days Reusable after Assigned field is used to specify the number of days a student
can use a registration add authorization code after the first time it is used in registration.
You must define this setting for each term for which you want reuse to be in effect. This
field is available for entry on if the Active for Term check box is checked for the term.
The default value for this field is 1. When set to 1, the code can be used only on the day it
is initially assigned to the student. You can change this to the number of days you want a
student to be able to reuse an assigned code.
This processing occurs after the processing for the Days Required Relative to Start Date
field. The system compares the number of days that have passed since the authorization
code was first assigned to the value entered in the First Assigned Date field of the
Registration Add Authorization Codes (SVAAUTC) (which is stored in the Registration Add
Authorization Codes Table [SVBAUTH]). If fewer days have passed than the number
specified in the Days Reusable after Assigned field, then authorization processing
continues; if more days have passed than allowed for reuse, the code cannot be used
again and an error message is displayed.
Note: The system date is used for validation instead of the registration
date from SFAREGS. The Days Reusable functionality is a means to
“expire” an authorization code, which is time-sensitive. The SFAREGS
registration date can be altered to impact schedule and fee results, but
this should not affect the expiration of the authorization code.
Control on the Crosswalk Validation Form (GTVSDAX)
Internal code AUTH_RSTS is used to specify whether the Registration Add Authorization
processing option is activated for the registration status code. You must define this row for
each status code (as defined on the Course Registration Status Code Validation Form
[STVRSTS]) that is used to signify that the registration record is “active” (for example, RE
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(Registered) and RW (Web Registered). The script delivered with this functionality
automatically adds an AUTH_RSTS for the RE and RW registration status codes. If you
have any other “active” status codes, you must add this row manually for them.
External
Code
registration
status code
Internal Code
Internal Code
Group
AUTH_RSTS
CALREG
Description
Auth codes will work for sections with a
course registration status code
Activity
Date
Sysdate
Controls on the Schedule Form (SSASECT)
Controls for registration add authorization codes are included on the Section Enrollment
Information tab. These activate registration add authorization codes for a term.
The Authorization Codes Active For Section check box in the Enrollment Details block
of the Section Enrollment Information window is used to specify whether the registration
add authorization processing option is activated for a particular CRN. It does not override
the term setting. If the term is not active, this setting will not override that setting. If the
term is active, this setting can be cleared to turn off Registration Add Authorization Code
functionality for the CRN. When it is cleared, all capacity checking for this CRN, including
waitlist, will use baseline functionality.
Registration messages and registration add
authorization codes
This section discusses the following topics:
• “Replacement messages” on page 76
• “Writing custom messages appropriately” on page 76
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Replacement messages
The following table displays the replacement messages that are in effect on the Student
Course Registration Form (SFAREGS) when the Registration Add Authorization Code
functionality is being used. If a closed class is cross-listed, “-X” is included in the message
text. These messages are listed with limited maintenance on Registration Error Messages
Form (SFARMSG).
Message
Code
Sequence
Number
Census date prohibits
registration
VADT
1
This is a message and validation
in CALBSTU
Authorization required:
CRN started
VADT
2
This is a message and validation
in CALBSTU
Authorization required:
Closed Section %1%
CLOS
51
This is a message and validation
in CALBSTU that replaces
SFARMSG code CLOS
sequence 1
Authorization required:
Reserve Closed %1%
RESC
51
This is a message and validation
in CALBSTU that replaces
SFARMSG code RESC
sequence 1
Baseline Message
Comment
Writing custom messages appropriately
Baseline registration allows you to enter custom message text. If you add custom
message text, it will be displayed on the Self-Service pages and on SFAREGS in place of
the baseline message. Because of the design of baseline registration, there is a restriction
on some of the messages. If the baseline message text contains the word “closed” or
“open” (any case), the custom message text you enter must also have the respective word
in it. If the word is missing, add authorizations will not function properly, and the correct
prompts for entering an authorization code will not be given.
For example, the baseline message text for CLOS 1 is “Closed Section %1%”. If you were
to define your own custom message text, it would need to include the word “closed”. If you
defined the custom message text as “Section full %1%”, add authorizations would not
function properly. The following are examples of valid custom messages that could be
defined for CLOS 1.
• Class is closed %1%
• CLOSED CLASS %1%
• Section closed %1%; select another section
Similarly, the baseline message text for RESF 2 is "“Reserve Open - Waitlist Filled.” If you
were to define your own custom message text, it would need to include the word “open”. If
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you defined the custom message text as “Reserve - Waitlist Filled”, add authorizations
would not function properly since the custom message does not include the word “open”.
These are only two examples. There are many more messages that include the words
“closed” and “open”, including the ones that were added for the Registration Add
Authorization Code functionality.
Registration add authorization codes and
registration mass entry
The Registration Mass Entry Form (SFAMREG) does not use Registration Add
Authorization Code functionality. When the Capacity check box on the Error Check tab of
SFAMREG is set to Fatal, the system uses baseline functionality.
Set up registration add authorization codes
Take the following actions to begin using the Registration Add Authorization Code
functionality.
1. Using the Registration Error Checking window of the Term Control Form (SOATERM),
set the Capacity check box to Fatal.
2. Using the Registration Processing Controls window of SOATERM, set the controls.
3. Using the Crosswalk Validation Form (GTVSDAX), specify whether the Registration
Add Authorization processing option is activated for the registration status code.
4. Using the Schedule Form (SSASECT), turn off add authorizations on CRNs not using
them.
5. Using the Registration Add Authorization Codes Form (SVAAUTC) or the
Authorization Code Gen Process (SVPAUTG), generate registration add authorization
codes for the desired CRNs.
6. After all add authorization processing is complete for a term, optionally use the
Remove Unused Reg Auth Cd Process (SVPAUTR) to remove unassigned or inactive
authorization codes.
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Forms
The following forms were added or modified to support the Registration Add Authorization
Code functionality:
• Student Course Registration Form (SFAREGS)
• Term Control Form (SOATERM)
• Schedule Form (SSASECT)
• Registration Add Authorization Codes Form (SVAAUTC)
• Enter Registration Add Authorization Codes Form (SVAAUTH)
These forms are discussed in the Banner CALBSTU Online Help.
Self-Service
The Registration Add Authorization Code Entry page (bwvkauth.P_DispAutCode) was
added to support the Registration Add Authorization Code functionality. This page is
discussed in “Self-Service” on page 262.
Tables
The following tables were added or modified for the Registration Add Authorization Code
functionality:
• Registration Add Authorization Codes Table (SVBAUTH)
• Registration Override Message Table (SVRSTCR)
• Registration Authorization Messages Table (SVTAUTM)
These tables are discussed in “Tables” on page 279.
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Report and Processes
The following report and processes were added or modified for the Registration Add
Authorization Code functionality:
• Authorization Code Gen Process (SVPAUTG)
• List Regist Add Auth Codes Report (SVPAUTL)
• Remove Unused Reg Auth Cd Process (SVPAUTR)
These tables are discussed in “Reports and Processes” on page 305.
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Waitlist
This chapter discusses the following topics:
• “Terminology” on page 80
• “CALBSTU localizations to traditional waitlisting” on page 82
• “CALBSTU localizations to automated waitlisting” on page 83
• “Report” on page 85
Terminology
This section defines the following phrases, which area CALBSTU-specific and used
throughout this chapter:
• “Add authorization start date” on page 80
• “No-notice period” on page 81
Add authorization start date
The phrase “add authorization start date” refers to the CALBSTU calculated start date
(analyzing meeting setups) plus the value, which can be negative, in the Days Required
Relative to Start Date field (SOBTERM_DAYS_REQUIRED) of the Registration
Processing Controls window of SOATERM. If the CRN is a traditional CRN and is set up to
use Add Authorization functionality, this date is displayed in the Add Authorization Start
Date field on the Enrollment Details sub-tab of the Section Enrollment Information tab of
the Schedule Form (SSASECT). For compete details on how this date is determined, refer
to “Dates impacting Add Authorization functionality” on page 70.
If the CRN is open learning, the add authorization start date is entered by the student
during registration. It is the date the student opts to start the class.
This can result in the date being any of the following:
• On the first class meeting (value in the Days Required Relative to Start Date field is 0)
• Before the first class meeting (value in the Days Required Relative to Start Date field
is less than 0)
• After the first class meeting (value in the Days Required Relative to Start Date field is
greater than 0)
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The baseline automated waitlist functionality affects CALBSTU’s Add Authorization
functionality, and the phrase “no-notice period” is used for the period of time from one of
the following to the add authorization start date:
• Add authorization start date minus the CRN’s waitlist notification deadline on SSAWLSC
(SSBWLSC_DEADLINE_NOTIFY) if it exists and is not null
• Add authorization start date minus the term’s waitlist notification deadline on SOAWLTC
(SOBWLTC_DEADLINE_NOTIFY) (only if SSBWLSC_DEADLINE_NOTIFY is null or
does not exist)
The starting date and time for the no-notice period is displayed in the Waitlist Notification
Ending Date field on the Enrollment Details sub-tab of the Section Enrollment Information
tab of SSASECT. The ending date and time for the no-notice-period is displayed in the
Add Authorization Start Date field on the Enrollment Details sub-tab of the Section
Enrollment Information tab of SSASECT.
No-notice period
The “no-notice period” is a span of time since the waitlist notification deadline value
defined on SSAWLSC or SOAWLTC is a number of hours value. This is shown in the
following example.
CRN 1234 is set up as follows.
• Waitlist capacity on SSASECT is 5
• No waitlist notification deadline has been defined on SSAWLSC for the CRN, and
the waitlist notification deadline on SOAWLTC for its term is 4 hours
• CRN’s part-of-term start date (SSBSECT_PTRM_START_DATE) is January 20
(Tuesday)
• CRN has only one meeting, and the meeting’s start date is January 26 (Monday)
with a meeting pattern of Wednesday only
• CRN (on SSASECT) and its term (on SOATERM) are both active for add
authorizations
• Value in the Days Required Relative to Start Date field for the CRN’s term on
SOATERM is 0
In this example, the add authorization start date is January 28, the first Wednesday
the CRN will meet, and this will be displayed in the SSASECT field. The add
authorization functionality for the CRN will take effect at midnight at the start of
January 28.
The no-notice period is the four hours from January 27 8:00:00 PM to January 28
12:00:00 AM (midnight the start of January 28). “January 27 8:00:00 PM” will be
displayed in the respective SSASECT field.
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CALBSTU localizations to traditional waitlisting
Traditional waitlist functionality is used when the Automated Waitlist Control Form
(SOAWLTC) is not set up for the term. This functionality was changed by CALBSTU only
when it is used on the same CRN in combination with add authorizations functionality. The
changes are in the SFAREGS and Self-Service registration validation logic.
CALBSTU modified the logic to prevent conflicting errors from occurring when add
authorizations and waitlist are both active on the same CRN.
• Before the add authorization start date (midnight the start of that date), waitlist
functionality will be used. Baseline capacity messages will be displayed, and students
can be added to the waitlist. (See “Add authorization start date” on page 80 for a
definition of this phrase.)
• On and after the add authorization start date (starting at midnight the start of that date),
add authorizations functionality will be used. The messages noting the need for an
authorization code for the closed capacity and start date will be displayed, and students
will not be able to be added to the waitlist. The waitlist will be restricted as follows:
• In Self-Service, the Action drop-down list will not include the waitlist option.
• On SFAREGS, if the end user enters the CRN and waitlist, a form error will prevent
waitlist from being used. Since it is a form error, the user cannot override it and there
is no way to add students to the waitlist. The form error text is: *ERROR* Section
has started and cannot be waitlisted. Use an authorization code to register.
It is up to your institution to set up the policies and procedures for students still on the
waitlist when add authorizations becomes active.
For this to work properly, it is recommended that you check the Disable Before Start Date
check box in the Registration Processing Controls window of the Term Control Form
(SOATERM) if you are using waitlist functionality in the same term with the same CRNs as
add authorizations. If this check box is unchecked, the system will process any CRN with
a waitlist as if the check box were checked to prevent overlap and confusion in the
messages. When the Disable Before Start Date check box is unchecked, only CRNs that
do not have a waitlist will use add authorization codes before the add authorization start
date.
Although SFAREGS users can use manual overrides (Yes or All in the Override field) to
add registrations, it will still be possible to bypass either the baseline or the CALBSTU
messages and register students or waitlist students. This is not recommended.
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CALBSTU localizations to automated waitlisting
The automated waitlist functionality in baseline affects CALBSTU’s add authorization
functionality. Automated waitlist functionality was changed only when it is used on the
same CRN in combination with add authorizations. The changes are in the Batch Waitlist
Notification Process (SFRBWLP), SFAREGS, and Self-Service registration validation
logic.
When automated waitlist functionality is being used on the same CRN as add
authorizations, CALBSTU modified the logic to prevent errors from occurring when the
student has an authorization code. Automated waitlist will only permit a notified student to
register. If the student with an authorization code has not been notified of an open seat,
the student will not be permitted to register. This baseline error is bypassed when addauthorizations is active and the CRN has started by the add authorization start date. If the
student has an authorization-code either already assigned or to be entered, they can
register for the CRN.
For this to work properly, it is recommended that you check the Disable Before Start Date
check box in the Registration Processing Controls window of the Term Control Form
(SOATERM) if you are using waitlist functionality in the same term with the same CRNs as
add authorizations. If this check box is unchecked, the system will process any CRN with
a waitlist on SSASECT as if the check box were checked to prevent overlap and confusion
in the messages. When the Disable Before Start Date check box is unchecked, only
CRNs that do not have a waitlist will use add authorization codes before the add
authorization start date.
Although SFAREGS users can use overrides to add registrations, it will still be possible to
bypass either the baseline or the CALBSTU messages and register students or waitlist
students. This is not recommended.
The SFKWLAT.P_waitlist_automation and SFKWLAT.p_waitlist_notification procedures
are used by the baseline automated waitlist for the notification e-mails. They are used by
the Batch Waitlist Notification Process (SFRBWLP) and the SFKWLAT package (online
notification). This and registration have been altered when processing a CRN with both
waitlist and add registrations are active.
Cutoff between automated waitlist and
registration add authorization codes
When add authorizations and automated waitlist are both active on the CRN, the following
apply.
• Before the no-notice period (that is, before the date and time specified in the Waitlist
Notification Ending Date field on SSASECT), automated waitlist functionality will be
used. Baseline capacity messages will be displayed, students can be added to the
waitlist, and waitlisted students will be notified as seats become available. (See “Nonotice period” on page 81 for a definition of this phrase.)
• During the no-notice period (that is, between the dates and times specified in the
Waitlist Notification Ending Date and Add Authorization Start Date fields on
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SSASECT), students with pending waitlist notices will be allowed to register, but no
other students will be able to register. Baseline capacity messages will be displayed.
• After the no-notice period ends (that is, after the date specified in the Add
Authorization Start Date field on SSASECT), which is at midnight the start of the add
authorization start date, add authorizations functionality will be used. (See “Add
authorization start date” on page 80 for a definition of this phrase.) The messages noting
the need for an authorization code for the closed capacity and start date will be
displayed. Students will not be able to add to the waitlist. The waitlist will be restricted as
follows:
• In Self-Service, the Action drop-down will not include the waitlist option.
• On SFAREGS, if the end user enters the CRN and waitlist, a form error will prevent
waitlist from being used. Since it is a form error, the user cannot override it and there
is no way to add students to the waitlist. The form error text is: *ERROR* Section
has started and cannot be waitlisted. Use an authorization code to register.
It is up to your institution to set up the policies and procedures for students still on the
waitlist when add authorizations becomes active.
Registration messages for registration add authorization
code with baseline automated waitlist functionality
The error messages used in registration error checking, including the ones used with add
authorizations and waitlisting functionality, are listed with limited maintenance on
Registration Error Messages Form (SFARMSG). (Refer to “Writing custom messages
appropriately” on page 76 for more information.)
When waitlist and add authorizations are both active, the capacity “waitlist closed”
message displayed depends on the date. If the registration date is before the add
authorization start date (midnight the start of that date), the baseline message is
displayed, but if the registration date is one or after the add authorization start date, the
CALBSTU message is displayed. This is shown in the following table.
On or After
Add
Authorizatio
n Start Date
Message
Code
Sequence
Number
Baseline Message
Before Add
Authorizatio
n Start Date
RESF
1
Reserve Closed - Waitlist Full %1%
RESF 1
RESC 51
RESV
1
Reserve Closed - %1% on Waitlist
%2%
RESV 1
RESC 51
WAIF
1
Closed - Waitlist Full %1%
WAIF 1
CLOS 51
WAIT
1
Closed - %1% Waitlisted %2%
WAIT 1
CLOS 51
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The capacity “open” messages work as follows.
• If the registration date is before the add authorization start date, the baseline message
is displayed.
• If the registration date is on or after the add authorization start date, the capacity
message is skipped and no replacement is made because no related “closed” message
is relevant. In this case, the following apply.
• Waitlist messages are no longer active by the CALBSTU revision.
• The CRN is not “closed,” which is why it displays an “open” message. (At this point
the add authorization VADT 2 “started” message is displayed.)
The “open” messages are shown in the following table.
Baseline Message
Before
Calculated
Start Date
On or After
Calculated
Start Date
2
Reserve Open - Waitlist Filled
RESF 2
N/A
RESV
2
Reserve Open - %1% on Waitlist
RESV 2
N/A
WAIF
2
Open - Waitlist Filled
WAIF 2
N/A
WAIT
2
Open - %1% Waitlisted
WAIT 2
N/A
WAIT
3
Open - %1% Crosslist Waitlisted
WAIT 3
N/A
Message
Code
Sequence
Number
RESF
Report
The Batch Waitlist Notification Process (SFRBWLP) was modified for the CALBSTU
localizations to waitlist functionality. This report is discussed in “Reports and Processes”
on page 305.
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Course Repeats
This chapter discusses Course Repeats localizations for California Community College
clients. These localizations improve control over the student registration course repeat
processing to meet the Title 5 regulations.
The rest of this chapter discusses the following:
• “Registration processing” on page 86
• “Forms” on page 99
• “Tables” on page 100
• “Report” on page 100
Registration processing
This section explains the localizations made to registration processing for the Course
Repeats functionality. This information applies to registration in the following products:
• Banner® Student
• Banner Student Self-Service
• Banner Faculty and Advisor Self-Service
CALBSTU registration processing has been changed as follows.
• All changes relate to the Repeat Limit field (SOBTERM_REPT_SEVERITY) on the
Term Control Form (SOATERM) when it is set to Fatal. If the Repeat Limit field is set
to Warning, the CALBSTU logic is used with the new messages, but it is handled like
the standard baseline warning and does not stop the save. The setting of Fatal is
needed to meet the regulation rules.
• The logic for Repeat Hours field values, which relates to the Maximum Hours field on
the Basic Course Information Form (SCACRSE), has not been changed.
• When the system evaluates repeat limits, a null in the Limit field on SCACRSE is
treated as 0. A null in the Repeat Type field on SCACRSE is treated the same as if the
value were Non-repeatable Credit as long as the value in the Maximum Hours
field is also null. However, if the Maximum Hours field is not null, only the Maximum
Hours field will be validated for the course. This is consistent with baseline setups. See
“Relationship of the setups to the registration repeat error messages” on page 90 for
more information.
• The system evaluates records for satisfactory grade repeat counts as explained in
“Repeat count evaluation for satisfactory grades” on page 91. This is modified from the
baseline logic and returns the baseline registration message Repeat exceeds %1% for
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satisfactory grade count (SFARMSG registration error message REPT 1). It uses the
manual override column SFRSTCR_REPT_OVER (Yes or All in the Override field on
SFAREGS) or the SFAROVR Repeat Limit field. The REPT 1 error is ignored if the
value in the SCACRSE Repeat Type field is Legally Mandated Training or if
the Limit field is null with a value of Non-repeatable Credit or null in the Repeat
Limit field when the value in the Maximum Hours field is not null. For Activity/
Other Repeatable courses, this limit counts satisfactory grades as well as
substandard and withdrawal grades since these courses do not use the non-satisfactory
limit for registration error REPT 52. See “Relationship of the setups to the registration
repeat error messages” on page 90 for more information.
• The system evaluates records for substandard and withdrawal grade repeat counts as
explained in “Repeat count evaluation for non-satisfactory grades” on page 93. This is
additional and returns the CALBSTU registration message Repeat exceeds %1%
for non-satisfactory grade (SFARMSG registration error message REPT
52). It uses the manual override column SVRSTCR_OVER_SUBSTD_LIMIT (Yes or
All in the Override field on SFAREGS) or the SFAROVR Repeat Limit field. The
REPT 52 error is ignored if the value in the SCACRSE Repeat Type field is
Activity/Other Repeatable or Legally Mandated Training or if the
Limit field is null with a value of Non-repeatable Credit or null in the Repeat
Limit field when the value in the Maximum Hours field is not null. See “Relationship of
the setups to the registration repeat error messages” on page 90 for more information.
• The system evaluates repeats for groups of courses that are related (a “family of
courses” defined in a course repetition family) as explained in “Repeat count evaluation
for enrollments in repetition family courses” on page 94. This returns the following
CALBSTU registration message (SFARMSG registration error message REPT 54):
Repeat exceeds %1% limit in %2% course repetition family. It uses the manual override
column SVRSTCR_OVER_FAMILY_LIMIT (Yes or All in the Override field on
SFAREGS) or the SFAROVR Repeat Limit field. The REPT 54 error is used only if the
value in the SCACRSE Repeat Type field is Family Non-repeatable Credit.
The REPT 54 error is ignored if the value in the SCACRSE Repeat Type field is any
other value.
• If the Repeat Limit Selection Rule field on the Repeat/Multiple Course Rules Form
(SHARPTR) is set to First Passing, the rule is not used with the CALBSTU
registration repeat limit logic, but it still impacts grade processing.
• The Repeat Limit Evaluation Grade field on SHARPTR is not used with the CALBSTU
registration repeat limit logic, but it still impacts grade processing.
• The Passing Grade field on SHARPTR is not used with the CALBSTU registration
repeat limit logic, but it still impacts grade processing and repeat hours.
• The following grades are considered in the repeat processing:
• Grades that have been rolled to academic history in any term
• Grades that have not been rolled yet but recorded in the roaster in any term
• Transfer grades, when SHARPTR notes to include transfers, that are appropriately
recorded for equivalency and inclusion in terms less than or equal to the registration
term; these grades are only used to evaluate the satisfactory grade error REPT 1
and the non-satisfactory grade error REPT 52 errors on a single course and are not
used to evaluate REPT 54 course repetition family errors.
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• In-process registrations (not graded) in any term for a gradable CRN with an
enrollment-included registration status code; these are treated as potential
satisfactory grades. They will count toward the repeat limit on SCACRSE for the
satisfactory grade REPT 1 error.
• Any of these records for a course's equivalent course. The repetition family REPT
54 error, the equivalent course does not need to have the same SCACRSE
Repetition Family code on it; this design is intentional to prevent the maintenance of
older, obsolete courses in your catalog.
The rest of this section discusses the following:
• “Recommended setup” on page 88
• “Repeat count evaluation for satisfactory grades” on page 91
• “Repeat count evaluation for non-satisfactory grades” on page 93
• “Repeat count evaluation for enrollments in repetition family courses” on page 94
• “Warning on SFAREGS manual overrides” on page 98
• “Review and research repetition family setups and registration messages” on page 99
• “Review course repeat data” on page 99
• “Registration mass entry on SFAMREG” on page 99
Recommended setup
To ensure that registration processing for course repeats works properly, the following
items must be set up as specified.
Note: The limit values noted within this chapter are the apportionment
limits that are defined in the regulations. The regulations allow one or
more (quarter systems) additional repetitions for enrollment purposes, but
those extra repetitions would be without apportionment funding from the
state. Therefore, it is recommended that you use the apportionment limits
to avoid issues when it is time to submit your CCFS-320 reports.
• If you want future term registrations included in the repeat evaluation, the Future Terms
for Repeats field on the Term Control Form (SOATERM) must be checked. It defaults to
unchecked.
• On SOATERM, the Repeat Limit field must be set to Fatal.
• On the Repeat/Multiple Course Rules Form (SHARPTR), take the following actions.
• Set the Passing Grade field to C. This value is not used with the CALBSTU
registration repeat limit logic, but it still impacts grade processing and repeat hours.
• Define two term-effective entries to Repeat/Equivalent Use and GPA Rules by
Effective Term and Level Block to get the most accurate results until Repeat/
Equivalent Course Check (SHRRPTS) is modified for CALBSTU in a future release.
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• Define a record that is effective starting in the term currently active in registration as
follows. This is the record that registration will use to process Repeat Limits.
– The Repeat Limit Selection Rule field must be set to First Passing.
This value is not used with the CALBSTU registration repeat limit logic, but it
still impacts grade processing.
– The Repeat Limit Evaluation Grade field must be set to W. This value is not
used with the CALBSTU registration repeat limit logic, but it still impacts grade
processing.
– The Repeat Limit GPA Calculation field must be set to Selected.
– The Repeat Limit Maximum Non-satisfactory field must be set to 2.
• Define a second record that is effective starting in term 000000 for academic
history. This is the record SHRRPTS will use.
– The Repeat Limit Selection Rule field must be set to Highest. This value
is not used with the CALBSTU registration repeat limit logic, but it still impacts
grade processing.
– The Repeat Limit Evaluation Grade field must be set to W. This value is not
used with the CALBSTU registration repeat limit logic, but it still impacts grade
processing.
– The Repeat Limit GPA Calculation field must be set to Selected.
– The Repeat Limit Maximum Non-satisfactory field must be set to 2.
• On the Course Repetition Family Validation Form (SVVCRFM), add the repetition family
codes that will link a group of course together on SCACRSE. The value in the
Repetition Limit field must be set to 3.
• On the Basic Course Information Form (SCACRSE), the value in the Limit field must be
set to one of the following values, as appropriate.
• If the value in the Repeat Type field is null, the Limit field must be null.
• If the value in the Repeat Type field is Non-repeatable Credit, the Limit
field must be set to 0 (zero).
• If the value in the Repeat Type field is Family Non-repeatable Credit,
the Limit field must be set to 0 (zero) and a value must be entered in the
Repetition Family field. This designates the course as being treated as nonrepeatable credit on its own for the satisfactory grade (REPT 1) and non-satisfactory
grade (REPT 52) errors and as part of a repetition family for evaluation of the REPT
54 error. The 0 limit is the REPT 1 error limit for this course. The repetition family
limit for the REPT 54 error is defined on the repetition family code setup on
SVVCRFM. (The REPT 52 error limit is found on SHARPTR, as usual.)
• If the value in the Repeat Type field is Legally Mandated Training, the
Limit field must be set to 99.
• If the value in the Repeat Type field is Activity/Other Repeatable, the
Limit field must be set to no greater than 3.
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Note: When the system evaluates repeat limits, a null in the Repeat Limit
field is treated the same as if the value were 0, and a null in the Repeat
Type field is treated the same as if the value were Non-repeatable
Credit as long as the value in the Maximum Hours field is also null.
However, if the value in the Maximum Hours field is not null, only
maximum hours will be validated for the course. This is consistent with
baseline setups. Refer to “Relationship of the setups to the registration
repeat error messages” on page 90 for more information.
Registration messages
The following table displays the replacement messages that are in effect in the Student
Course Registration Form (SFAREGS) for course repeats.
SFRRMSG
Code
SFRRMSG
Seq No
Repeat exceeds %1% for
satisfactory grade count
REPT
1
This is a baseline message that
has localized
SFRRMSG_MESSAGE text in
CALBSTU.
Repeat exceeds %1% for
non-satisfactory grade
REPT
52
This is a message and validation
in CALBSTU.
Repeat exceeds %1% limit in %2%
course repetition family
REPT
54
This is a message and validation
in CALBSTU.
SFRRMSG Message
Comment
Relationship of the setups to the registration repeat error messages
The Table 1 on page 91 describes how the setups on the various forms are used together
to trigger specific registration error checking. This assumes that the value in the Repeat
Limit field on SOATERM is set to Fatal. For the REPH 1 error, the value in the Repeat
Hours field must also be set to Fatal.
The satisfactory grade REPT 1 error checking is a baseline error check that was localized
for CALBSTU. The non-satisfactory grade REPT 52 and repetition family REPT 54 errors
were added for CALBSTU. The repeat hours REPH 1 error is completely baseline and
only included in the table because of the relationship it has with the REPT errors with
certain setups. For a complete understanding for the repetition hours functionality, refer to
the Banner Student User Guide.
The grade types are defined on SHAGRDE.
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Table 1: Registration setups
REPT 1
"satisfactory
grades" (uses
SCACRSE Limit;
null=0)
REPT 52 "nonsatisfactory
grades" (uses
SHARPTR Repeat
Limit Maximum
Non-Satisfactory)
REPT 54
"repetition family"
(uses SVVCRFM
Repetition Limit)
REPH 1 "hours" if
hours is not null
(uses SCACRSE
Maximum Hours)
Limit =null, type is (null
or Non-repeatable
Credit), and hours is
not null
No
No
No
Yes, since hours is
not null
Limit =null, type is (null
or Non-repeatable
Credit), and hours is
null
Yes, counting
Satisfactory grades
and ungraded
registrations
If REPT 1 did not
error, Yes, counting
Substandard and
Withdrawal grades
No
No, since hours is
null
Non-repeatable Credit
Yes, counting
Satisfactory grades
and ungraded
registrations
If REPT 1 did not
error, Yes, counting
Substandard and
Withdrawal grades
No
Yes, if hours is not
null
Family Non-repeatable
Credit
Yes Satisfactory
grades and ungraded
registrations
If REPT 1 did not
error, Yes, counting
Substandard and
Withdrawal grades
If REPT 1 and REPT
52 did not error, Yes,
counting Satisfactory,
Substandard, and
Withdrawal grades
and ungraded
registrations across
all courses within the
repetition family
Yes, if hours is not
null
Activity/Other
Repeatable
Yes, counting
Satisfactory,
Substandard, and
Withdrawal grades
and ungraded
registrations
No
No
Yes, if hours is not
null
Legally Mandated
Training
No
No
No
Yes, if hours is not
null
Repeat Type, Limit,
and Maximum
Hours on
SCACRSE
Repeat count evaluation for satisfactory grades
The evaluation for satisfactory grade repeat counts is processed first since preventing
students from replacing satisfactory grades is the highest priority. This evaluation relates
to the registration error message REPT 1: Repeat exceeds %1% for satisfactory grade
count.
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If the value in the Repeat Type field on SCACRSE is Legally Mandated
Training, the system skips this evaluation.
The processing for each of the other values for the Repeat Type field is as follows. The
grade types noted (Satisfactory, Substandard, and Withdrawal) are defined
on SHAGRDE.
• The SCACRSE Limit field determines the number of repeats allowed for this
processing.
• If the value in the Repeat Type field is Non-repeatable Credit, or if the Limit
field is null with a value of Non-repeatable Credit or null in the Repeat Type
field when the value in the Maximum Hours field is also null, and if at least one prior
Satisfactory grade exists in the grading records analysis, the system performs this
evaluation as follows. (See “Relationship of the setups to the registration repeat error
messages” on page 90 for more information.)
• Starting with the term in which the first satisfactory grade is found (ignoring all prior
grade entries), it counts the number of grade records (grades with a repeat type that
is not null, looking for equivalents and transfers, the same as baseline). This count
includes all grades with a repeat type that is not null.
For example (using the recommended SHAGRDE setups), assume the following
terms have grades for this course: 201310 has a D, 201320 has a W, 201330 has a
B, and 201410 has a B. The counting will start with term 201330 for a satisfactory
count of 2.
• If in any term a saved, ungraded (rolled or not), “in-progress” registration exists, that
CRN is defined as Gradable on SSASECT, and that registration has a status
code that is defined as Counted in Enrollment on STVRSTS, it will be
counted as a satisfactory grade and added to this count.
For example, if in addition to the grades above, there was also an ungraded RE
record in term 201420 on a gradable CRN, that will be added to make a satisfactory
count of 3.
• If this count is less than or equal to the value in the Limit field (treating null as 0
[zero]), registration passes without generating a message; otherwise, it processes
the record like a normal fatal error message in baseline (when the SOATERM
Repeat Limit field is set to Fatal). Registration is stopped and the message
displays the Repeat exceeds %1% for satisfactory grade count
error message (SFARMSG code REPT sequence 1), where %1% represents the
value in the Limit field.
• Same as baseline, after a fatal error occurs and halts processing, the user can enter
Yes or All in the Override field on SFAREGS to override the condition. (This is
not recommended for Title 5, CCFS-320 Reporting, or control purposes.) The
manual override is saved in the SFRSTCR_REPT_OVER column.
• If the value in the Repeat Type field is Activity/Other Repeatable, and if at
least one prior Satisfactory, Substandard, or Withdrawal grade exists in the
grading records analysis, the system performs this evaluation as follows.
• Starting with the term in which the first satisfactory, substandard, or withdrawal
grade is found (ignoring all prior grade entries), it counts the number of grade
records (the same as baseline), but it adds or replaces the following condition on the
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Repeat Type column. This count includes all grades with a repeat type that is not
null.
For example (using the recommended SHAGRDE setups), assume the following
terms have grades for this course: 201310 has a D, 201320 has a W, 201330 has a
B, and 201410 has a B. The counting will start with term 201310 for a grade (or
enrollment) count of 4.
• If in any term a saved, ungraded (rolled or not), “in-progress” registration exists and
that CRN is defined as Gradable on SSASECT, and that registration has a status
code that is defined as Counted in Enrollment on STVRSTS, it will be
counted as a satisfactory grade and added to this count.
For example, if in addition to the grades above, there was also an ungraded RE
record in term 201420 on a gradable CRN, that will be added to make a count of 5.
• If this count is less than or equal to the value in the Limit field (treating null as 0
[zero]), registration passes without generating a message; otherwise, it processes
the record like a normal fatal error message in baseline. Registration is stopped and
the message displays the Repeat exceeds %1% for satisfactory
grade count error message (REPT 1), where %1% represents the value in the
Limit field.
• Same as baseline, after a fatal error occurs and halts processing, the user can enter
Yes or All in the Override field on SFAREGS to override the condition. (This is
not recommended for Title 5, CCFS-320 Reporting, or control purposes.) The
manual override is saved in the SFRSTCR_REPT_OVER column.
Repeat count evaluation for non-satisfactory grades
The non-satisfactory grade evaluation is processed second. It is only processed if the
satisfactory grade evaluation did not fail. This evaluation relates to the registration error
message REPT 52: Repeat exceeds %1% for non-satisfactory grade count.
If the value in the Repeat Type field on SCACRSE is Legally Mandated
Training or Activity/Other Repeatable, or if the Limit field is null with a
value of Non-repeatable Credit or null in the Repeat Type field when the value in
the Maximum Hours field is not null, the system skips this evaluation. Otherwise, the
system performs this evaluation as follows. (See “Relationship of the setups to the
registration repeat error messages” on page 90 for more information.)
• If in the processing for satisfactory grade repeat counts the system finds any satisfactory
grades on file, this message is not evaluated. The existence of a satisfactory grade
means that the non-satisfactory repeat rules no longer apply for the course/subject/
student.
• The SHARPTR Repeat Limit Maximum Non-satisfactory field determines the number
of repeats that are allowed for this processing. This should be 2.
• Starting with the term in which the first substandard or withdrawal grade is found
(ignoring all prior grade entries), it counts the number of grade records (grades with a
repeat type of Substandard or Withdrawal, looking for equivalents and transfers,
the same as baseline).
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For example (using the recommended SHAGRDE setups), assume the following terms
have grades for this course: 201330 has a W, and 201410 has an F. The counting will
start with term 201330 for a substandard grade count of 2.
• If this count is less than or equal to the value in the Repeat Limit Maximum Nonsatisfactory field, registration passes without generating a message; otherwise, it
processes the record like a normal fatal error message in baseline. Registration is
stopped and the message displays the Repeat exceeds %1% for non-satisfactory grade
error message (REPT 52), where %1% represents the value in the Repeat Limit
Maximum Non-satisfactory field.
• Same as baseline, after a fatal error occurs and halts processing, the user can enter
manual override of Yes or All in the Override field on SFAREGS to override the
condition. (This is not recommended for Title 5, CCFS-320 Reporting, or control
purposes.) The manual override is saved in the SVRSTCR_OVER_SUBSTD_LIMIT
column.
You can use the SFAROVR override baseline functionality to permit registrations beyond
the limit. There is only one SFAROVR indicator for the Repeat Limit. This setting covers
the satisfactory grade limit (REPT 1 registration error message), the non-satisfactory
grade limit (REPT 52 registration error message), and the repetition family limit (REPT 54
registration error message). If a matching SFASRPO record exists for the student with a
code that has the Repeat Limit checked, it applies to all of the REPT messages (REPT 1,
REPT 52, and REPT 54).
Repeat count evaluation for enrollments in repetition
family courses
The enrollments in repetition family courses evaluation is processed last. This evaluation
relates to registration error message REPT 54: Repeat exceeds %1% limit in %2% course
repetition family.
Unlike the satisfactory grade REPT 1 and non-satisfactory grade REPT 52 registration
error messages, REPT 54 does not count transfer data toward the limit.
Related to a specific CRN being evaluated in registration, REPT 54 is processed only if
the satisfactory grade evaluation (REPT 1) and non-satisfactory grade evaluation (REPT
52) did not fail for that CRN. REPT 54 actually evaluates a group of courses (including
their equivalents), whereas REPT 1 and REPT 52 evaluates only one particular course
(including its equivalents). Therefore, when several CRNs for the same repetition family
are added in registration at the same time, if one of those CRNs has any other registration
fatal error (REPT 1, REPT 52, or any other registration error), that CRN is not counted
toward the repetition family count. Since students cannot register in the CRNs with fatal
errors this session, it is assumed that you would remove them (not using the manual
SFAREGS override) and allow registration only in the non-error CRNs. Refer to
“Repetition family courses evaluation counts” on page 97 for examples and more details.
For the system to perform this evaluation, the value in the Repeat Type field on
SCACRSE must be Family Non-repeatable Credit and a value must be
entered in the Repetition Family field. (If the value in the Repeat Type field on
SCACRSE is any other value, the system does not perform this evaluation.)
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The value in the course’s repetition family’s Repetition Limit field on SVVCRFM
determines the number of repeats allowed for this processing.
For the enrollments in repetition family courses evaluation, the search for existing
enrollments looks for all courses and their equivalents within the same repetition family as
the course of the CRN being registered. This is shown in the following example.
Repetition Family
TENNIS
Courses in Repetition
Family
TENS 101
TENS 102
TENS 301
TENS 401
TENS 402
TENS 403
When searching the existing data for a student registering in course TENS 401, the
system counts data meeting the requirements below in all six of the repetition family
courses. Any occurrence of Satisfactory, Substandard, and Withdrawal
grades (as defined on SHAGRDE), ungraded registrations (if the CRN is defined as
Gradable on SSASECT, and that registration has a status code that is defined as
Counted in Enrollment on STVRSTS), and equivalents meeting all requirements
are counted toward the repetition family limit for the REPT 54 error regardless of which of
the six courses and their equivalents.
Note: Any equivalent course does not need to have the same repetition
family defined for it. Refer to “Repetition family courses and equivalent
courses” on page 96.
The system performs this evaluation as follows.
• Starting with the term in which the first satisfactory, substandard, or withdrawal grade is
found (ignoring all prior grade entries), it counts the number of grade records (grades
with a repeat type that is not null, looking for equivalents, the same as baseline). This
count includes all grades with a repeat type that is not null. The REPT 54 does not
include transfer grades.
For example (using the recommended SHAGRDE setups), assume the following terms
have grades for this course: 201310 has a D in TENS 101, 201320 has a W in TENS
101, 201330 has a B in TENS 101, and 201410 has a B in TENS 102. The counting will
start with term 201310 for a grade (or enrollment) count of 4.
• If in any term a saved, ungraded (rolled or not), “in-progress” registration exists, if that
CRN is Gradable on SSASECT, and if that registration has a status code of Count
in Enrollment on STVRSTS, it is counted as a satisfactory grade and is added to
the repeat limit count.
For example, if in addition to the grades above, there was also an ungraded RE record
in term 201420 on a gradable CRN for TENS 301, that will be added to make a count of
5.
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• If the repeat limit count is less than or equal to the value in the Repetition Limit field,
registration passes without generating a message; otherwise, it processes the record
like a normal fatal error message in baseline (when the SOATERM Repeat Limit field is
set to Fatal). Registration is stopped and the message displays the Repeat exceeds
%1% limit in %2% course repetition family error message (SFARMSG code REPT
sequence 54), where %1% represents the value in the Repetition Limit field and %2%
represents the course’s repetition family code.
• Same as baseline, after a fatal error occurs and halts processing, the user can enter a
manual override of Yes or All in the Override field on SFAREGS to override the
condition. (This is not recommended for Title 5, CCFS-320 Reporting, or control
purposes.) The manual override is saved in the SVRSTCR_OVER_FAMILY_LIMIT
column.
Repetition family courses and equivalent courses
If a course within a repetition family has an equivalent course on it, that equivalent
course’s data is counted toward the repetition family limit for REPT 54 regardless of what
is entered for the equivalent course’s repetition family code. This is by design to prevent
the need to maintain older courses that are no longer offered.
Example
• Course GYM 10 was discontinued four years ago or was part of your converted catalog
data.
• Course PE 101 is the currently offered course that replaced GYM 10.
• On SCACRSE, GYM 10 has a null in the Repeat Type field and a null in the Repetition
Family field.
• On SCACRSE, the value in the Repeat Type field for PE 101 is Family Nonrepeatable Credit, and the value in the Repetition Family field is PHYSED.
• On SCADETL, GYM 10 and PE 101 are defined as equivalents by any combination.
If a student registers for a CRN in the PHYSED repetition family, the limit for REPT 54
will count enrollments for CRNs of GYM 10. Even though GYM 10 does not have
PHYSED in its Repetition Family field, it is counted because of its equivalency to one
of the PHYSED courses (PE 101).
With the setup described above, you should not be registering students for CRNs in
current terms for GYM 10. If for any reason you are still offering CRNs for GYM 10,
you should update it to be part of the PHYSED repetition family. Otherwise,
registrations into the GYM 10 CRNs would not be counted and evaluated for the
PHYSED REPT 54 while at the same time the GYM 10 data is counted toward
registrations in the other PHYSED courses.
If you will be registering students for GYM 10 in the current term, you need to maintain
SCACRSE, adding the Family Non-repeatable Credit repeat type and
PHYSED repetition family to it.
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Repetition family courses evaluation counts
Repetition family courses evaluation (for the REPT 54 message) counts all entries for the
course in which a student is registering. When it counts the other course in the repetition
family, it only counts to the limit, then it stops. Once it hits the number of records that puts
the count over the specified limit, the system stops counting and displays the error.
For example, if the repetition family limit is 3, and if the student has no records for the
course being registered and an additional eight records for the other courses of this
repetition family in any of the sources (history, equivalents, ungraded registrations in any
term, or in the pending registration session of SFAREGS), the cursor to count for the
REPT 54 error does not need to loop and count all eight records. It needs to count only to
the fourth entry, which is the one that passes the repetition family limit of 3, or 4
enrollments. Once it counts the fourth entry, it stops and displays the REPT 54 error
because the student is not allowed to register in any more of the CRNs in the repetition
family.
On the other hand, if the repetition family limit is 3 and the student has three records for
the course being registered and an additional eight records for the other courses of this
repetition family in any of the sources, after the cursor counts the three records for this
course, it counts only one more record from the other courses. It only needs to count the
fourth entry, which is the one that passes the repetition family repeat limit of 3. Then it
stops and displays the REPT 54 error because the student is not allowed to register in any
more of the CRNs in the repetition family.
The REPT 54 evaluation searches in course-subject ascending order when it is looking for
the other courses in the repetition family.
First, it looks for all data, including the Registration Temporary Table (SFTREGS), that
does not have a fatal error (used on SFAREGS to process the current transactions) for the
course of the CRN on this registration line.
Next, it queries all courses in the same repetition family, sorting them into course-subject
order.
Finally, it reads the list of repetition family courses, searching one by one for all
occurrences of the first course including its equivalents, then the second course, and so
on.
Note: Banner Self-Service registration leaves records in SFTREGS.
Since these records count in the repeat limit error checking, it is
recommended that you clean this table periodically, especially during
heavy registration periods. Running the Registration Admin Messages
Report (SFRRGAM) for each term found in SFTREGS will remove those
term's records.
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Warning on SFAREGS manual overrides
Warning! You must not use the manual override on SFAREGS. If you do,
you risk getting unexpected results, as illustrated in the following
example.
Example of how a manual override can cause limits to be disregarded
After entering three new CRNs for a student, SFAREGS has the following lines and
messages. All of these CRNs are in the PE repetition family, which will allow only one
more enrollment.
CRN
Crse/Subj
Status
1001
PE 101
RE
1052
PE 102
RE
1073
PE 103
RE
Override
Error
Message
Fatal
REPT 1 (over satisfactory
grade limit for PE 101)
Fatal
REPT 54 (over PE repetition
family limit)
In this case, the following would occur.
• CRN 1001 PE 101 has the satisfactory grade REPT 1 error. As is, it cannot be
registered and should be removed. This CRN is not being counted toward the PE
repetition family REPT 54 limit since it has the fatal error for REPT 1.
• CRN 1052 PE 102 has no error. As is, it will be allowed as the final enrollment for
repetition family PE. This CRN is taking up the last available enrollment allowed for the
PE repetition family.
• CRN 1073 PE 103 is returning REPT 54 because of the no-error entry for CRN 1052 PE
102. (One more enrollment is allowed in the repetition family, but not two more.) As is, it
cannot be registered and should be removed or dropped.
To show how the limit would be allowed to be exceeded, let’s say that SFAREGS is then
updated as follows (clearing all fatal messages). (No changes are made on CRN 1052.)
CRN
Crse/Subj
Status
Override
1001
PE 101
RE
Yes
1052
PE 102
RE
1073
PE 103
DC
Error
Message
When these changes are saved, the system would successfully allow the registration of
both CRNs 1001 and 1052. The override on 1001 allowed it to bypass all REPT errors.
The status of CRN 1052 in the registration design is that it has already passed the repeat
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limit error checking, and it does not need to be reevaluated for the PE repetition family
REPT 54 limit.
To prevent surpassing the repeat limit as shown in this example, do not use manual
overrides on SFAREGS.
Review and research repetition family setups and
registration messages
The Repetition Family Courses Inquiry Form (SVICRPT) can be used to review your
repetition family setups after you update SVVCRFM and SCACRSE. SVICRPT lists the
repeat-related information for all courses within the repetition family for the term specified
in the Key block. It can also be used when researching a repetition family error message
(REPT 54) on a student registration as it helps verify the courses that are directly linked to
the registration course’s repetition family.
Review course repeat data
The Course Repeat Details Report (SVRCRPT) lists all courses and their repeat setup
details. Similar to SVICRPT, it can be used to research registration repeat error
messages, or it can be used to review all of your courses for their repeat setups.
Registration mass entry on SFAMREG
When the Repeat Limit error checking on SFAMREG is checked, the SFAMREG process
by default will follow the CALBSTU course repeat logic when registering students. If one of
the registering students and CRNs included encounters a course repeat error, the
appropriate error will be displayed. (This required no change to the baseline SFAMREG
design as it calls the CALBSTU packages.)
Forms
The following forms were added or modified for the Course Repeats functionality:
• Basic Course Information Form (SCACRSE)
• Student Course Registration Form (SFAREGS)
• Repeat/Multiple Course Rules Form (SHARPTR)
• Grade Code Maintenance Form (SHAGRDE)
• Repetition Family Courses Inquiry Form (SVICRPT)
• Course Repetition Family Validation Form (SVVCRFM)
These forms are discussed in the Banner CALBSTU Online Help.
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Tables
The following tables were added or modified for the Course Repeats functionality:
• Course General Information Base Table (SCBCRSE)
• Repeat/Equivalent Course Rules Table (SHBRPTR)
• Grading Code Maintenance Table (SHRGRDE)
• Registration Override Message Table (SVRSTCR)
• Course Repetition Family Validation Table (SVVCRFM)
These tables are discussed in “Tables” on page 279.
Report
The Course Catalog Repeat Details Report (SVRCRPT) was created for the Course
Repeats functionality.
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BOGW
CALBSTU BOGW processing functionality is now obsolete and replaced with CALBFA
BOGW functionality. Any preexisting CALBSTU BOGW data is maintained for review but
cannot be used to process more student BOG waivers. You can maintain data on some of
the setup forms, but you cannot use this data in CALBSTU BOGW processing.
The BOGW Student Funding Form (SVASFND) (which was originally an application form)
is now an inquiry form you can use to display what was processed in the past. Refer to the
Banner California Community Colleges Baseline Financial Aid Handbook for information
about BOGW functionality in that product.
If you need to review how BOGW processing worked in CALBSTU, refer to an earlier
version of the Banner California Community Colleges Baseline Student Handbook.
The rest of this chapter discusses the following:
• “Forms” on page 101
• “Tables” on page 102
Forms
If you installed CALBSTU and used its BOGW functionality in financial aid year 2012-2013
or earlier, you can view what you processed in the past. However, you cannot process any
new BOGW data on the BOGW-related forms.
The following forms were added or modified for the BOGW Reporting functionality:
• District Division Code Validation Form (GTVDICD)
• Student Course Registration Form (SFAREGS)
• Term Control Form (SOATERM)
• Student Attribute Validation Form (STVATTS)
• Residence Code Validation Form (STVRESD)
• BOG Waiver Terms Definition Form (SVABTRM)
• BOG Income by Household Size Rule Form (SVAINCR)
• BOG Waiver Payment Options Form (SVAPYMT)
• BOG Waiver Required Documentation Form (SVAREQD)
• BOGW Student Funding Form (SVASFND)
• BOGW Student Aid Application Query Form (SVIMFND)
• BOG Waiver Year Validation Form (SVVBGYR)
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• BOG Waiver Marital Status Validation Form (SVVBMTL)
• BOG Waiver Eligibility Type Validation Form (SVVELIG)
These forms are discussed in the Banner CALBSTU Online Help.
Tables
Data in BOGW-related tables continues to exist in your system so that you can view it as
needed for historical purposes, but you cannot use it for BOGW processing.
The following tables were added or modified for the BOGW functionality:
• District Division Code Validation Form (GTVDICD)
• Term Control Table (SOBTERM)
• Student Attribute Validation Table (STVATTS)
• Residence Code Validation Table (STVRESD)
• BOGW Payment Option Base Table (SVBPYMT)
• BOG Application Mirror Table (SVMSAAP)
• BOGW Attribute Matching Code Table (SVRATMC)
• BOG Waiver Terms Definition Table (SVRBTRM)
• BOGW Exemption Matching Code Rule Table (SVREXMC)
• BOGW Financial Aid Matching Code Rule Table (SVRFAMC)
• BOG Household Size Rule Table (SVRGINC)
• State Aid ISIR Table (SVRISIR)
• Required Documentation Table (SVRREQD)
• BOGW Resource Matching Code Rule Table (SVRRSMC)
• BOGW Rate Matching Code Rule Table (SVRRTMC)
• State Aid Table (SVRSAAP)
• BOGW Student Payment Table (SVRSTPY)
• State Aid ISIR Temporary Table (SVTISIR)
• BOG Waiver Year Validation Table (SVVBGYR)
• BOG Waiver Marital Status Validation Table (SVVBMTL)
• BOG Waiver Eligibility Type Validation Table (SVVELIG)
• BOGW Eligibility Method Code Table (SVVMTHD)
These tables are discussed in “Tables” on page 279.
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CalWORKs
This chapter covers CalWORKs localizations for California Community College clients.
These localizations allow your institution to collect CalWORKs information, such as
CalWORKs student data and the student work activities data. Forms, tables, and a
process support CalWORKs data collection, and two MIS reports are available for
reporting CalWORKs data to the CCCCO.
The rest of this chapter discusses the following:
• “Forms” on page 103
• “Tables” on page 103
• “Process” on page 104
• “Reports” on page 104
Forms
The following forms were added for the CalWORKs functionality:
• CalWORKs Student Data Form (SVACWSD)
• CalWORKs Case Management Service Validation Form (SVVCMSV)
• CalWORKs Eligibility Status Validation Form (SVVELST)
• CalWORKs Other Services Validation Form (SVVOTHS)
• CalWORKs Student Counseling Status Validation Form (SVVSCST)
• CalWORKs Student Family Status Validation Form (SVVSFST)
• CalWORKs Student Work Activity Status Validation Form (SVVSWAS)
These forms are discussed in the Banner CALBSTU Online Help.
Tables
The following tables were added for the CalWORKs functionality:
• CalWORKs Student Data Table (SVRCWSD)
• CalWORKs Student Work Activity Data Table (SVRCWSW)
• CalWORKs Case Management Service Validation Table (SVVCMSV)
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• CalWORKs Eligibility Status Validation Table (SVVELST)
• CalWORKs Other Services Validation Table (SVVOTHS)
• CalWORKs Student Counseling Status Validation Table (SVVSCST)
• CalWORKs Student Family Status Validation Table (SVVSFST)
• CalWORKs Student Work Activity Status Validation Table (SVVSWAS)
These tables are discussed in “Tables” on page 279.
Process
The Copy Student CalWORKs Data Process (SVRSCWR) was added to support the
CalWORKs functionality. This process is discussed in “Reports and Processes” on
page 305.
Reports
The following reports were added to support the CalWORKs functionality:
• CalWORKs Student Work Activity Report (CW)
• Student CalWORKs Report (SC)
These reports are discussed in “MIS Reporting” on page 109.
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Faculty Load Limits
This chapter discusses the Faculty Load Limit functionality for California Community
College clients. This functionality allows institutions to track faculty load limits to ensure
compliance with the 60% Rule.
Baseline Banner® Faculty Load functionality allows a faculty ID to have instructional
(CRN) and non-instructional assignments in a term, with workload values for each. In the
term setup is a full-time equivalent (FTE) factor, and this is used with the total term
workload to calculate an ID’s total term FTE. This baseline functionality is used as the
basis for the Faculty Load Limit functionality.
The Faculty Load Limit functionality adds the ability to limit loads on certain categories of
faculty members and certain terms. Terms can be coded to follow this new load-limiting
logic, or to function as normal. Furthermore, the Faculty Staff Type Code Validation Form
(STVFSTP) allows you to specify whether each faculty staff type code is subject to the
load limit rule and establish the load limit percent (60% for regulation needs, or other
percents for contract needs). If you indicate that a faculty staff type code is not subject to
load limits, the IDs to which that type code is assigned will function the same as in
baseline Banner.
You can also specify whether individual instructional (CRN) and non-instructional
assignments are subject to load limits.
The Faculty Load Limit functionality provides tools to review the multiple term loads in
summary on a form or report once a warning or error has occurred. It does not check
across multiple terms.
The rest of this chapter discusses the following:
• “Set up faculty load limits” on page 106
• “FTE decimals - impact on load limiting” on page 106
• “Forms” on page 107
• “Tables” on page 108
• “Reports” on page 108
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Set up faculty load limits
Where there are existing entries in baseline, the installation scripts for the Faculty Load
Limit functionality enter the following default values in the Subject to Faculty Load Limit
fields for the new forms.
• For the Faculty Staff Type Code Validation Form (STVFSTP), the Subject to Faculty
Load Limit check box defaults to unchecked (no).
• For the Assignment Type Code Validation Form (STVASTY), the Subject to Faculty
Load Limit check box defaults to checked (yes).
• For the Faculty Non-Instructional Type Code Validation Form (STVNIST), the Subject
to Faculty Load Limit check box defaults to checked (yes).
• For the Faculty Load Term Control Form (SIATERM), the Subject to Faculty Load
Limit check box defaults to unchecked (no).
You must review your pre-existing records on the new forms to ensure the settings are the
way you want them to be.
For SIATERM, because the load limit logic uses the FTE factor (that is, workload is divided
by FTE factor), this allows you to review each term’s FTE factor before deciding whether
to make the term subject to faculty load limits. If the FTE factor set up before you install
the Faculty Load Limit functionality is incorrect or non-existent, load limiting messages will
be inaccurate. You must, therefore, check the Term Subject to Faculty Load Limit check
box for each pre-existing term for which you want the use the Faculty Load Limit
functionality.
FTE decimals - impact on load limiting
Load limiting is on assignment FTE, not assignment workload. The load limit is compared
to the sum of the rounded FTE calculations from each individual assignment. Because of
the mathematical impact of repeating decimals (rounded or truncated), this can cause
situations where the same total workload will sometimes be over the load limit and at other
times be under the load limit. The reason for this is that the sum of the rounded FTEs on
the assignments does not equal the same value.
For example, let’s say you have the following:
• Term FTE Factor = 15
• Instructor A and B both have load limits of 0.200
• Instructor A has one assignment with a workload of 3
• Instructor B has three assignments with workloads of 1 each (3 workload total)
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In this case, evaluating load limits would result in the following.
Instructor A
Instructor B
Assignment 1 FTE calculation
3 / 15 = 0.200
1 / 15 = 0.067
Assignment 2 FTE calculation
--
1 / 15 = 0.067
Assignment 3 FTE calculation
--
1 / 15 = 0.067
Total FTE
0.200
0.201
Load limit result
No error: .2 <= .2
Over load limit: .201 > .2
For both instructors, the total workload is 3, but workload is not the value used for load
limiting. The sums of the assignments’ rounded FTEs are different for the instructors.
Therefore, the one instructor is considered over the load limit, while the other is not.
Forms
The following forms were added or modified to support the Faculty Load Limits
functionality.
• Faculty Staff Type Code Validation Form (STVFSTP)
• Faculty Load Term Control Form (SIATERM)
• Faculty ID/Term-Specific Load Limits Form (SVALOLI)
• Assignment Type Code Validation Form (STVASTY)
• Faculty Non-Instructional Type Code Validation Form (STVNIST)
• Faculty Assignment (SIAASGN)
• Schedule Form (SSASECT)
• Faculty ID Load History Query Form (SVILOQR)
These forms are discussed in the Banner CALBSTU Online Help.
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Tables
The following tables were added or modified for the Faculty Load Limits functionality:
• Faculty Load FTE and Calculation Factors Rules Base Table (SIBTERM)
• Faculty Member Instructional Assignment Repeating Table (SIRASGN)
• Assignment Type Validation Table (STVASTY)
• Faculty Staff Type Code Validation Table (STVFSTP)
• Faculty Non-Instructional Type Code Validation Table (STVNIST)
• Faculty ID/Term-Specific Load Limits Table (SVRLOLI)
• Non-Instructional Assignment Faculty Load Limit Overrides Table (SIRNIST)
These tables are discussed in “Tables” on page 279.
Reports
The following reports were added or modified for the Faculty Load Limits functionality:
• Faculty ID/Term Load Limit Report (SVRLOLI)
• Faculty ID Load History Report (SVRLOQR)
• Term Analysis Report (SIRTRAL)
• Term Roll Report (SSRROLL)
This report is discussed in “Reports and Processes” on page 305.
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MIS Reporting
This chapter covers MIS Reporting localizations for California Community College clients.
The CCCCO MIS reporting system is a method by which institutions transmit unit record
data on students, enrollment, schedules, and other institutional operations to the state
regulatory agency. MIS extract processes draw data from Banner® tables and transform
and format the data for submission as defined in the CCCCO MIS Data Element
Dictionary.
CCCCO “syntactical edits” are not coded into the MIS reports. The reports’ logic will not
use the syntactical edits to replace user-added data. If a report hits syntactical errors
during the CCCCO upload, the user must correct the data that caused the errors. (An
example of this is CB report for elements CB21 related to CB03, CB04, CB05, and CB08.)
It is assumed that MIS report users are knowledgeable about the CCCCO MIS processes.
Refer to the CCCCO for complete details on MIS reporting.
Note: At this time, CALBSTU MIS reporting does not support the use of
baseline study path and baseline student centric periods. Both of these
features update student data in ways that will not be reported by the MIS
reports.
The rest of this chapter discusses the following:
• “Setup scripts” on page 109
• “Tasks” on page 111
• “MIS mapping scripts and seed data” on page 117
• “MIS validation scripts and seed data” on page 137
• “Student Success Report (SS) design details” on page 176
• “Forms” on page 200
• “Tables” on page 201
• “Reports” on page 204
Setup scripts
If you did not implement MIS Reporting when it was released, be sure to run the following
scripts when you do implement it.
• The mis_gtvsdax_resaddress.sql script inserts the RESADDR internal code
into the GTVSDAX table and is needed for the SB_STU report. You will need to enter
the RA address code when you run the script.
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This inserts the RA external code for the RESADDR internal code. This is used to
identify which address type (RA in the example) for a student is to be used in MIS
reporting.
• The CALBSTU installation inserts GTVSDAX rows, which you use to define default
values to be used for records that do not have respective data for elements SS01,
SS03, SS04, SS05 defined on the MIS Success and Support Services Historical Data
Form (SVAMSHD). See “Student Success Report (SS) design details” on page 176 for
more information about these rows.
• For the CALBFA FA_FINAID report, there are two installed GTVSDAX internal codes of
BOG0ACTUAL and BOG0CENSUS, which are installed with the default value of N (No).
These entries control the printing of BOGW $0 awards on FA_FINAID report, which can
affect whether the student ID is included on the SF_FINAID report, too. These
GTVSDAX entries allow you to reflect whether your institution’s policies and procedures
satisfy the strict CCCCO regulatory requirements for student attendance when reporting
BOGW $0 awards. If you have any doubt or concerns and do not want to report BOGW
$0 awards, leave these entries as N.
These entries are also used by the SB_STU report. When CALBFA is installed,
SB_STU calls the package created for FA_FINAID that uses these settings. If
CALBFA is not installed yet, this package is skipped.
The BOG0ACTUAL and BOG0CENSUS GTVSDAX codes work together as follows.
• If both BOG0ACTUAL and BOG0CENSUS are set to anything other than Y (Yes) or
if the entries do not exist, your FA_FINAID report will not list any $0 BOGW awards.
• If only the BOG0ACTUAL entry is set to Y, any student that has a BOGW $0 award
and attended at least one positive attendance class (attendance hours on SFAALST
are greater than zero), the student’s BOGW $0 award will be included on the
FA_FINAID report.
• If only the BOG0CENSUS entry is set to Y, any student that has a BOGW $0 award
and attended at least one census class with either a registered status or a drop
status that has a registration date that is on or after the Calculated Section Start
Date field on the Enrollment Details sub-tab of the Section Enrollment Information
tab of SSASECT, the student’s BOGW $0 award will be included on the FA_FINAID
report.
• If both BOG0ACTUAL and BOG0CENSUS are set to Y, either attendance type
(positive attendance or census) will qualify the student's BOGW $0 award to be
included on FA_FINAID report.
For multi-college districts, the attendance checking is based on each college’s
registration data. Each CRN’s campus code is linked to the GTVDICD codes on
STVCAMP. The GTVDICD codes are used on all MIS report parameters. A student
could have qualifying attendance in college A (that is, has qualifying registration data
in one or more CRN with a campus code for college A), yet not for college B (that is,
no registrations with the required data for any campus codes in college B). If the
student’s $0 BOGW award is related to college A, it will be reported when the noted
GTVSDAX entries are Y (yes). However, if the student’s $0 BOGW award is related to
college B, it will not be reported regardless of the GTVSDAX settings.
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Tasks
This section provides the following step-by-step procedures:
• “Copy MIS report definitions” on page 111
• “Assign permission to run a report” on page 113
• “Run MIS reports” on page 113
• “Set up security for SVAMISH and SVAMIST” on page 114
• “Define institution controls on SVAIMIS” on page 115
Copy MIS report definitions
Warning! Because future releases will overwrite the delivered MIS report
definitions, it is recommended that you never modify these. Instead, use
the Copy button on the Report Engine Validation Form (GVVRPDF) to
copy a delivered definition, then use the copy for your own reports.
The following procedure explains the steps for copying an MIS report definition.
1. Open the Report Engine Validation Form (GVVRPDF).
2. Select the report you want to copy.
3. Select the Copy button.
4. When the Copy Report Data to a New Report window is displayed, make sure the
code of the report you want to copy is displayed in the From Report field. If you
selected the wrong report in step Step 2, you can change it here.
5. Enter the code of the copy in the To Report field. This cannot be the code of an
existing report.
6. Select the Process Copy button.
7. When the report is successfully copied, select the Return button to return to the main
window.
8. Modify the report definition to your requirements. Refer to the Banner Report Engine
Handbook for more information.
9. Open the Report Engine SQL Form (GVARSQL).
10. Enter the new report code in the Report field, then go to the next block.
11. If the report uses an extract SELECT statement, change the REPORT_ID to your new
report’s name in the SQL Statement field.
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For example, if you copied the CC report and named the copy CC_LOCAL, when you
open GVARSQL, the code would be a SELECT statement and you would find the
following line of code:
SELECT 'CC' REPORT_ID,
and change it to the following:
SELECT 'CC_LOCAL' REPORT_ID,
12. If the report uses a PL/SQL block, continue as follows.
For example, if you copied the SB_STU report and named the copy SB_LOCAL, you
would find the following code in the SQL Statement field:
BEGIN
:sql_stmt_out := sv_mis_sb_stu.f_get_extract_sql
(:DISTRICT_COLLEGE_ID, :TERM);
END;
12.1. Identify the extract SQL package (in this case sv_mis_sb_stu) and create a
manual copy of the package and package body files with a new name, (for
example, sv_mis_sb_local).
12.2. In the new Extract SQL package, change the REPORT_NAME constant to use
the name of the new report.
For example, in this case you would find the following line of code:
REPORT_NAME
CONSTANT VARCHAR2(10) := 'SB_STU';
and change it to the following:
REPORT_NAME
CONSTANT VARCHAR2(10) := 'SB_LOCAL';
12.3. Adjust the functions and procedures of the new extract SQL package according
to the requirements of the new report.
12.4. Compile the new extract SQL package files with the BANINST1 user.
12.5. Change the PL/SQL block code in the SQL Statement field to call the new
Extract SQL package.
Using the above example, the original code would be the following:
BEGIN
:sql_stmt_out := sv_mis_sb_stu.f_get_extract_sql
(:DISTRICT_COLLEGE_ID, :TERM);
END;
and change it to the following:
BEGIN
:sql_stmt_out := sv_mis_sb_local.f_get_extract_sql
(:DISTRICT_COLLEGE_ID, :TERM);
END;
13. Make any other necessary changes to the report definition to meet your requirements.
Refer to the Banner Report Engine Handbook for more information.
14. Save your changes.
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Assign permission to run a report
After one of the CALBSTU installed reports is copied or if a new report is created from
scratch, users will not be able to run the report until security authorizations are set up. In
addition, if you add new IDs for users who have MIS report responsibilities and need to
use GVAREPT, they will also have to be set up with security permissions. Refer to the
“Security setup” section in Chapter 1, “Understanding the Report Engine,” of the Banner
Report Engine Handbook for instructions.
Run MIS reports
The following procedure explains how to run MIS reports in the proper format for CCCCO
submission using the Banner Report Engine (REPT).
Generating the reports via the Report Engine is a two-step process. You must first extract
the data (the combined extract and transformation steps) using the Report Engine Run
Form (GVAREPT). Once the output exists, you must run the Report Engine Generate
Report File (GVPRMIS) using the Process Submission Controls Form (GJAPCTL) to
convert the data into a usable format that you can submit to the CCCCO.
For detailed information about the Report Engine, refer to the Banner Report Engine
Handbook.
The following procedure explains the steps for running an MIS report via the Report
Engine. For a specific report’s run, you do not need to run the Report Engine Run Form
(GVAREPT) extract and transformation step and the GVPRMIS step both at the same
time; they can be performed hours or even days apart. See the note at the end of the
procedure for more details.
Run the extract and transformation as follows
1. Run the desired report using GVAREPT.
The parameters you enter in the Extract Parameter Values block are used by the
extract to select the data to report.
2. Take note of the sequence number displayed in the Run Sequence Number field.
3. If the GVAREPT job completed successfully (that is, the status is Extract and
transform steps completed successfully), continue with the next step to create the
CCCCO submission file.
Create the MIS file for CCCCO submission as follows
4. Access the Report Engine Process (GVPRMIS).
If you access this process by select the Report Engine Generate Report File option on
GVAREPT immediately following a successful transform, the system defaults the
matching Parameter Set value.
5. Run the process in the usual manner, noting the value you use in the Report Name
parameter.
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This value is the name of the file submitted to the CCCCO. It will default to xx.ext,
where xx represents the report name (such as CB for the CB report or SB_STU for
the SB_STU report), which is in your job submission directory.
After the GVPRMIS process completes, the .EXT file and the user-friendly .LIS file
(gvprmis_xxxxx.lis) will be in your job submission directory. The .LIS file
includes a list of the original parameters used on the GVAREPT extract.
6. Review the .LIS file for accuracy.
7. If any errors are found, correct them in the appropriate area of Banner, then repeat
steps Step 1 through Step 6.
Note: For a specific report’s run, you do not need to run the GVAREPT
extract and transform job and the GVPRMIS stage both at the same time.
You must have successfully run the extract and transformation stage
before proceeding to the GVPRMIS step, but the stages can be
performed hours or days apart. After the extract and transformation stage
is completed, take note of the sequence number displayed in the Report
Run Sequence field. When you are ready to run the next stage on
GVPRMIS, enter that value into that stage’s Run Sequence Number
field on GVAREPT into the Run Sequence Number parameter on
GVPRMIS. If you do not change the sequence value, the GVPRMIS
stage will default to the last successful run's data.
Set up security for SVAMISH and SVAMIST
These forms are used to enter each student's SG report data. A user can access the tabs
on the MIS Special Historical Data Form (SVAMISH) and MIS Special Term Data Form
(SVAMIST) only if his or her Banner ID is associated with the relevant business profile, as
described in the following procedure.
1. Access the FGAC Business Profile Assignments Form (GOAFBPR).
2. Select the desired profile, as shown in the following table, in the Business Profile
field.
To allow access this tab...
Select this profile...
On SVAMISH
Military
SVAMISH_MILITARY
Foster Youth
SVAMISH_FOSTER
Guardian Information
SVAMISH_GUARDIAN
On SVAMIST
Incarcerated
SVAMIST_INCARCERATED
MESA/ASEM
SVAMIST_MESA
Puente
SVAMIST_PUENTE
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To allow access this tab...
Select this profile...
MCHS/ECHS
SVAMIST_MCHS
Umoja
SVAMIST_UMOJA
Career Advancement Academy
SVAMIST_CAA
3. Go to the next block.
4. Insert a new record.
5. Enter the Banner ID of the user(s) to whom you want to allow access to the selected
SVAMISH or SVAMIST tab in the Fine-Grained Access User ID field.
6. Save your changes.
Define institution controls on SVAIMIS
The following procedure explains how to define the MIS Reporting institution controls.
These controls are used for the following reports:
• College Calendar Day Report (CC)
• Student Basic Data Report (SB_STU)
• Special Population Data Report (SG)
• Student Matriculation Report (SM)
These controls are defined by effective term ranges. If your institution’s offerings change,
create a new record starting with the term of the change.
1. Access the Institution MIS Control Form (SVAIMIS).
Special Population Data Report (SG) settings
2. If your institution offers the Mathematics, Engineering, Science Achievement (MESA)
program, check the MESA Program checkbox.
If you do not check this check box, element SG05 will list this program as Y (“not
offered”) for all students reported on the SG report.
3. If your institution offers the Puente program, check the Puente Program checkbox.
If you do not check this check box, element SG06 will list this program as Y (“not
offered”) for all students reported on the SG report.
4. If your institution offers the Middle College High School (MCHS) program or the Early
College High School (ECHS) program, check the MCHS or ECHS Program
checkbox.
If you do not check this check box, element SG07 will list this program as Y (“not
offered”) for all students reported on the SG report.
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5. If your institution offers the Umoja program, check the Umoja Program checkbox.
If you do not check this check box, element SG08 will list this program as Y (“not
offered”) for all students reported on the SG report.
6. If your institution offers the Career Advancement Academy (CAA) program, check the
Career Advancement Academy (CAA) Program checkbox.
If you do not check this check box, element SG10 will list this program as Y (“not
offered”) for all students reported on the SG report.
Student Basic Data Report (SB_STU) settings
7. If your institution offers an apprenticeship program, check the Apprenticeship Program
checkbox.
If you do not check this check box, element SB23 will list this program as Y (“not
offered”) for all students reported on the SB_STU report.
8. If your institution offers a transfer center program, check the Transfer Center
Program checkbox.
If you do not check this check box, element SB24 will list this program as Y (“not
offered”) for all students reported on the SB_STU report.
College Calendar Day Report (CC) setting
9. If your institution offers a flexible calendar program, check the Flexible Calendar
Program checkbox.
If you do not check this check box, element CC05 will list all calendar dates as Y (“not
offered”) for all calendar dates reported on the CC report.
Student Matriculation Report (SM) settings
Note: These entries relate only to the SM report; they do not affect the SS
report. Because the SM report is replaced by SS, per the CCCCO, SM is
obsolete. These entries are left for historical reference as needed to SM.
10. If your institution offers aptitude assessment services, check the Aptitude
Assessment checkbox.
If you do not check this check box, element SM09 position 1 will list this service as Y
(“not offered”) for all students reported on the SM report.
11. If your institution offers aptitude assessment services, check the Study/Learning
Skills Assessment checkbox.
If you do not check this check box, element SM09 position 2 will list this service as Y
(“not offered”) for all students reported on the SM report.
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12. If your institution offers aptitude assessment services, check the Career Planning/
Interest Assessment checkbox.
If you do not check this check box, element SM09 position 3 will list this service as Y
(“not offered”) for all students reported on the SM report.
MIS mapping scripts and seed data
You should set up your Report Engine Mapping Table (GVBTRMP) data (updateable and
viewable in the Report Engine Map Values Form [GVATRMP]) using the optional scripts
discussed in this section after your first installation of CALBSTU. Once you have installed
CALBSTU and run an optional script, you should re-run the script only if you have not
modified or added additional data to the relevant table or to GVATRMP for the specific
report associated with the script. For example, use the SD report scripts
mis_sd_mapping_data_del.sql and mis_sd_mapping_data.sql only if
you have not loaded any data for any SD element in GVBTRMP/ GVATRMP. If you have
entered SD data, you should manually insert the SD data described in this section instead
of using the scripts.
The optional scripts discussed in this section populate GVBTRMP with the default or
“pseudo” (that is, placeholder) data that will be used to convert your Banner values to the
MIS-reported values, for example, converting address state codes into the numeric state
MIS values.
In the “Seed data” tables, the value in the “Banner Value” column is a code you use in
Banner, and the value in the “Report Value” is usually the equivalent MIS element reported
value. In some unique cases, the value in the “Report Value” column is a code used only
in the MIS report logic that helps map your Banner value to a specific location in the MIS
report. For example, the SX report has elements that use the same Banner column, and
the mapping links the specific values from that column to the correct element.
The delete script will delete ALL entries in GVBTRMP for the report, including the old
default or “pseudo” entries and any entries that have been added by your institution. The
insert script will insert the up-to-date default or “pseudo” entries.
After you run a script, you must review all the entries and replace the default or “pseudo”
Banner values with your actual values.
After your initial CALBSTU install or upgrading to any releases, if the upgrade notes a
change in one of these scripts for a defect or for an update from the CCCCO, you must
take the following actions before running the script.
1. Access GVATRMP to review your existing entries to determine whether you have
edited the GVBTRMP data.
2. If you have not edited the GVBTRMP data, you can to run the respective delete and
insert scripts and should not encounter any problems.
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3. If you have edited the GVBTRMP data, take one of the following actions:
• Run only the insert script to add the new values.
- OR • Add the values specified for the relevant report manually using the Report Engine
Map Values Form (GVATRMP).
This section provides details on the following:
• “Student Basic Data Report (SB_STU)” on page 118
• “Student Disability Report (SD)” on page 122
• “Student Special Population Data Report (SG)” on page 123
• “Student Matriculation Report (SM)” on page 124
• “Student Program Award Report (SP)” on page 129
• “Student Success Report (SS)” on page 130
• “Student Enrollment Report (SX)” on page 131
• “Faculty Assignment Report (XE)” on page 133
• “Session/Section Report (XF)” on page 136
Student Basic Data Report (SB_STU)
This report supports the FA_FINAID and SF_FINAID reports in CALBFA for Financial Aid
MIS Reporting. Students reported on those reports in an aid year will be listed on the
appropriate SB_STU reports.
During the installation, entries are added to GVBTRMP table (GVATRMP form) for the
following SB_STU elements:
• “Element SB09 STUDENT-RESIDENCE-CODE” on page 118
• “Element SB22 STUDENT-ACADEMIC-STANDING” on page 121
• “Element SB29 STUDENT-MULTI-ETHNICITY” on page 121
Element SB09 STUDENT-RESIDENCE-CODE
The installation loads each SPAIDEN state or province code (SPRADDR_STAT_CODE)
into the GVATRMP Banner Value field (GVBTRMP_MAP).
This GVATRMP data translates only the non-foreign (8xxxx), non-California-based fee
(50000) values.
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Seed data
Banner
Value
Report
Value
Description
AK
60002
Alaska
AL
60001
Alabama
AR
60004
Arkansas
AS
60061
American Samoa
AZ
60003
Arizona
CA
60005
California resident not eligible for fees (not 50000)
CO
60006
Colorado
CT
60007
Connecticut
DC
60051
District of Columbia
DE
60008
Delaware
FL
60009
Florida
GA
60010
Georgia
GU
60065
Guam
HI
60011
Hawaii
IA
60015
Iowa
ID
60012
Idaho
IL
60013
Illinois
IN
60014
Indiana
KS
60016
Kansas
KY
60017
Kentucky
LA
60018
Louisiana
MA
60021
Massachusetts
MD
60020
Maryland
ME
60019
Maine
MI
60022
Michigan
MN
60023
Minnesota
MO
60025
Missouri
MS
60024
Mississippi
MT
60026
Montana
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Banner
Value
Report
Value
Description
MW
60069
Midway Islands
NC
60033
North Carolina
ND
60034
North Dakota
NE
60027
Nebraska
NH
60029
New Hampshire
NJ
60030
New Jersey
NM
60031
New Mexico
NV
60028
Nevada
NY
60032
New York
OH
60035
Ohio
OK
60036
Oklahoma
OR
60037
Oregon
PA
60038
Pennsylvania
PC
60077
Panama Canal Zn
PR
60081
Puerto Rico
RI
60039
Rhode Island
SC
60040
South Carolina
SD
60041
South Dakota
TN
60042
Tennessee
TT
60085
Trust Territory of the Pacific
TX
60043
Texas
UT
60044
Utah
VA
60046
Virginia
VI
60089
Virgin Islands
VT
60045
Vermont
WA
60047
Washington
WI
60049
Wisconsin
WK
60093
Wake Island
WV
60048
West Virginia
WY
60050
Wyoming
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Element SB22 STUDENT-ACADEMIC-STANDING
The installation loads each SHAINST combined academic standing code
(SHRTTRM_CAST_CODE) into the GVATRMP Banner Value field (GVBTRMP_MAP).
You must add your institutions STVCAST Banner values to GVATRMP in order to translate
them into the proper MIS values.
Seed data
Banner
Value
Report
Value
Description
0
1
Academic Good Standing
AD
7
Academic Good Standing
AW
4
Academic Good Standing
BD
8
Progress Probation (percent of withdrawals/
incompletes)
BP
5
Academic Probation (Low Grade Point Average)
DL
1
Academic Probation (Low Grade Point Average)
ML
1
Academic Probation (Low Grade Point Average)
P1
4
Academic Probation (Low Grade Point Average)
P2
4
Both Progress and Academic Probation
P3
4
Progress Dismissal/ Disqualification
PD
6
Academic Dismissal/ Disqualification
PP
3
Both Progress and Academic Dismissal/
Disqualification
X
X
Status unknown/uncollected
Y
Y
Not Applicable (attempted less than min units)
Element SB29 STUDENT-MULTI-ETHNICITY
The installation loads each SPAIDEN and other IDEN forms’ race code
(GORPRAC_RACE_CDE) into the GVATRMP Banner Value field (GVBTRMP_MAP).
Note: If you have installed Banner HR and CALBHR, you should not
change GVATRMP for SB29. CALBSTU MIS report SB_STU element
SB29 uses the same application data as CALBHR MIS report EB element
EB14 EMPLOYEE-MULTI-ETHNICITY. Setup scripts are provided with
both product installations (if you have both products) to add the same
validation data in the related tables. However, the EB report does not use
the Banner Report Engine (REPT) and, therefore, has no mappings. If
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you alter the GVATRMP setups for SB29, you might create incompatible
results between SB29 and EB14, and if the same ID is a student and an
employee, SB29 and EB14 results might not match.
Seed data
Banner
Value
Report
Value
Description
01
01
Hispanic, Latino
02
02
Mexican/Mex-American/Chicano
03
03
Central American
04
04
South American
05
05
Hispanic Other
06
06
Asian Indian
07
07
Asian Chinese
08
08
Asian Japanese
09
09
Asian Korean
10
10
Asian Laotian
11
11
Asian Cambodian
12
12
Asian Vietnamese
13
13
Filipino
14
14
Asian Other
15
15
Black or African American
16
16
American Indian/Alaskan Native
17
17
Pacific Islander Guamanian
18
18
Pacific Islander Hawaiian
19
19
Pacific Islander Samoan
20
20
Pacific Islander Other
21
21
White
Student Disability Report (SD)
Warning! The delete script will delete ALL entries in GVBTRMP for the
report, including the old default or “pseudo” entries and any entries that
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have been added by your institution. The insert script will insert the up-todate default or “pseudo” entries (if they do not already exist in your table
by the primary keys).
Script
Description
mis_sd_mapping_data_del.sql
Deletes relevant GVBTRMP rows. Run this script before
running the insert script.
mis_sd_mapping_data.sql
Inserts new GVBTRMP rows for mapping to “Element
SD05 STUDENT-DISABILITY-DEPT-REHAB” on
page 123.
Element SD05 STUDENT-DISABILITY-DEPT-REHAB
The insert script loads each SGADISA service code (SGRDISA_SPSR_CODE) into the
GVATRMP Banner Value field (GVBTRMP_MAP).
Seed data
Banner
Value
Report
Value
Description
DR
1
Student IS a consumer of the Dept
Student Special Population Data Report (SG)
Warning! The delete script will delete ALL entries in GVBTRMP for the
report, including the old default or “pseudo” entries and any entries that
have been added by your institution. The insert script will insert the up-todate default or “pseudo” entries (if they do not already exist in your table
by the primary keys).
Script
Description
mis_sg_mapping_data_del.sql
Deletes relevant GVBTRMP rows. Run this script before
running the insert script.
mis_sg_mapping_data.sql
Inserts new GVBTRMP rows for mapping to the
following:
• “Element SG03 STUDENT-FOSTER-YOUTHSTATUS” on page 124
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Element SG03 STUDENT-FOSTER-YOUTH-STATUS
The insert script loads each SVAMISH foster youth status code
(SVBSFYS_FOSTER_YOUTH_CDE) into the GVATRMP Banner Value field
(GVBTRMP_MAP).
Seed data
Banner
Value
Report
Value
Description
0
0
CCCApply: I have never been in Foster Care
1
1
CCCApply: Currently in foster care in California
2
1
CCCApply: Previous foster care in CA, aged out/
emancipated
3
1
CCCApply: Currently in foster care in a system outside CA
4
1
CCCApply: Previous foster care non-CA, aged out/
emancipated
5
1
CCCApply: Temporary foster care, did not age out/
emancipate
Student Matriculation Report (SM)
This report is obsolete and replaced with the Student Success Report (SS). The current
SB_STU report no longer supports the SM report, as it now supports the SS report.
Information about this report is retained in this Handbook while you are implementing SS
report.
Warning! The delete script will delete ALL entries in GVBTRMP for the
report, including the old default or “pseudo” entries and any entries that
have been added by your institution. The insert script will insert the up-todate default or “pseudo” entries (if they do not already exist in your table
by the primary keys).
Script
Description
mis_sm_mapping_data_del.sql
Deletes relevant GVBTRMP rows. Run this script before
running the insert script.
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Script
Description
mis_sm_mapping_data.sql
Inserts new GVBTRMP rows for mapping to the
following elements:
• “Element SM03 STUDENT-MATRICULATIONSPECIAL-SERVICES-NEEDS” on page 125
• “Element SM04 STUDENT-MATRIC-ORIENTATIONEXEMPT-STATUS” on page 126
• “Element SM05 STUDENT-MATRIC-ASSESSMENTEXEMPT-STATUS” on page 126
• “Element SM06 STUDENT-MATRIC-COUNSELING/
ADVISEMENT-EXEMPT-STATUS” on page 127
• “Element SM07 STUDENT-MATRIC-ORIENTATIONSERVICES” on page 127
• “Element SM08 STUDENT-MATRIC-ASSESSMENTSERVS-PLACEMENT” on page 127
• “Element SM09 STUDENT-MATRIC-ASSESSMENTSERVICES-OTHER” on page 128
• “Element SM12 STUDENT-MATRIC-COUNSELING/
ADVISEMENT-SERVICES” on page 128
• “Element SM13 STUDENT-MATRIC-ACADEMICFOLLOW-UP-SERVICES” on page 129
Element SM03 STUDENT-MATRICULATION-SPECIAL-SERVICESNEEDS
The insert script loads each SEADETL need code (SERDTND_NEED_CODE) into the
GVATRMP Banner Value field (GVBTRMP_MAP).
For this element, the value in the Report Value field (GVBTRMP_MAP_CHAR) is actually
the “position” for this value in the SM03 element (1 = SM03.1, 2 = SM03.2, and so on).
You should not load values other than 1 through 10.
Seed data
Banner
Value
Report
Value
Description
BS
6
Basic Skills
CC
2
Child Care
CW
10
CalWORKs
DSS
3
Disabled Student Services
EA
5
Employment Assistance
EOPS
9
EOPS
ESL
8
ESL
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Banner
Value
Report
Value
Description
FA
1
Financial Aid
TS
4
Transfer Services
TSI
7
Tutoring/Supplementary Instruction
Element SM04 STUDENT-MATRIC-ORIENTATION-EXEMPTSTATUS
The insert script loads each SEADETL service code (SERDTSR_SSER_CODE) into the
GVATRMP Banner Value field (GVBTRMP_MAP).
For this element, the value in the Report Value field (GVBTRMP_MAP_CHAR) is actually
linking this entry to SM04 and is not noting the specific SM04 value to report. You should
not load any value other than ORN. Replace the Banner value with your institution’s valid
value(s).
Seed data
Banner
Value
Report
Value
Description
ORN
ORN
Orientation Services
Element SM05 STUDENT-MATRIC-ASSESSMENT-EXEMPTSTATUS
The insert script loads each SEADETL service code (SERDTSR_SSER_CODE) into the
GVATRMP Banner Value field (GVBTRMP_MAP).
For this element, the value in the Report Value field (GVBTRMP_MAP_CHAR) is actually
linking this entry to SM05 and is not noting the specific SM05 value to report. You should
not load any value other than ATS. Replace the Banner value with your institution’s valid
value(s).
Seed data
Banner
Value
Report
Value
Description
ATS
ATS
Assessment Testing Services
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Element SM06 STUDENT-MATRIC-COUNSELING/ADVISEMENTEXEMPT-STATUS
The insert script loads each SEADETL service code (SERDTSR_SSER_CODE) into the
GVATRMP Banner Value field (GVBTRMP_MAP).
For this element, the value in the Report Value field (GVBTRMP_MAP_CHAR) is actually
linking this entry to SM06 and is not noting the specific SM06 value to report. You should
not load any value other than CAS. Replace the Banner value with your institution’s valid
value(s).
Seed data
Banner
Value
Report
Value
Description
CAS
CAS
Counseling/Advisement Services
Element SM07 STUDENT-MATRIC-ORIENTATION-SERVICES
The insert script loads each SEADETL service code (SERDTSR_SSER_CODE) into the
GVATRMP Banner Value field (GVBTRMP_MAP).
For this element, the value in the Report Value field (GVBTRMP_MAP_CHAR) is actually
linking this entry to SM07 and is not noting the specific SM07 value to report. You should
not load any value other than ORN. Replace the Banner value with your institution’s valid
value(s).
Seed data
Banner
Value
Report
Value
Description
ORN
ORN
Orientation Services
Element SM08 STUDENT-MATRIC-ASSESSMENT-SERVSPLACEMENT
The insert script loads each SEADETL service code (SERDTSR_SSER_CODE) into the
GVATRMP Banner Value field (GVBTRMP_MAP).
For this element, the value in the Report Value field (GVBTRMP_MAP_CHAR) is actually
linking this entry to SM08 and is not noting the specific SM08 value to report. You should
not load any value other than PLC. Replace the Banner value with your institution’s valid
value(s).
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Seed data
Banner
Value
Report
Value
Description
PLC
PLC
Placement Services
Element SM09 STUDENT-MATRIC-ASSESSMENT-SERVICESOTHER
The insert script loads each SEADETL service code (SERDTSR_SSER_CODE) into the
GVATRMP Banner Value field (GVBTRMP_MAP).
For this element, the value in the Report Value field (GVBTRMP_MAP_CHAR) is actually
linking this entry to SM09 and is not noting the specific SM09 value to report. You should
not load any values other than the following:
• APT (first position of SM09)
• SLS (second position of SM09)
• CPI (third position of SM09)
Replace the Banner value with your institution’s valid value(s).
Seed data
Banner
Value
Report
Value
Description
APT
APT
Aptitude Assessment
CPI
CPI
Career Planning/Interest Assessment
SLS
SLS
Study/Learning Skills Assessment
Element SM12 STUDENT-MATRIC-COUNSELING/ADVISEMENTSERVICES
The insert script loads each SEADETL service code (SERDTSR_SSER_CODE) into the
GVATRMP Banner Value field (GVBTRMP_MAP).
For this element, the value in the Report Value field (GVBTRMP_MAP_CHAR) is actually
linking this entry to SM12 and is not noting the specific SM12 value to report. You should
not load any value other than CAS. Replace the Banner value with your institution’s valid
value(s).
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Seed data
Banner
Value
Report
Value
Description
CAS
CAS
Counseling/Advisement Services
Element SM13 STUDENT-MATRIC-ACADEMIC-FOLLOW-UPSERVICES
The insert script loads each SEADETL service code (SERDTSR_SSER_CODE) into the
GVATRMP Banner Value field (GVBTRMP_MAP).
For this element, the value in the Report Value field (GVBTRMP_MAP_CHAR) is actually
linking this entry to SM13 and is not noting the specific SM13 value to report. You should
not load any value other than AFU. Replace the Banner value with your institution’s valid
value(s).
Seed data
Banner
Value
Report
Value
Description
AFU
AFU
Academic Follow-up Services
Student Program Award Report (SP)
Warning! The delete script will delete ALL entries in GVBTRMP for the
report, including the old default or “pseudo” entries and any entries that
have been added by your institution. The insert script will insert the up-todate default or “pseudo” entries (if they do not already exist in your table
by the primary keys).
Script
Description
mis_sp_mapping_data_del.sql
Deletes relevant GVBTRMP rows. Run this script before
running the insert script.
mis_sp_mapping_data.sql
Inserts new GVBTRMP rows for mapping to “Element
SP02 STUDENT-PROGRAM-AWARD” on page 130.
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Element SP02 STUDENT-PROGRAM-AWARD
The insert script loads each SHADEGR degree record (SORLCUR_DEGC_CODE) into
the GVATRMP Banner Value field (GVBTRMP_MAP).
Seed data
Banner
Value
Report
Value
Description
AA
A
Associate of Arts AA degree
AS
S
Associate of Science AS degree
C1
E
Certificate 6-18 semester unit
C2
L
Certificate 18-30semester unit
C3
T
Certificate 30-60semester unit
C4
F
Certificate 60+ semester unit
CB
B
Certificate 12-18semester unit
CT
O
Other Credit Award <6sem. unit
NC
R
Noncredit 960 hours or more
NC1
G
Noncredit fewer than 48 hours
NC2
H
Noncredit 48 to below 96 hours
NC3
I
Noncredit 96 to below 144 hrs
NC4
J
Noncredit 144 to below 192 hrs
NC5
K
Noncredit 192 to below 288 hrs
NC6
P
Noncredit 288 to below 480 hrs
NC7
Q
Noncredit 480 to below 960 hrs
Student Success Report (SS)
Element SS01 STUDENT-EDUCATIONAL-GOAL
The installation loads each SVAMSHD education goal code (SVREDGL_GOAL_CODE)
into the GVATRMP Banner Value field (GVBTRMP_MAP). You must add your institutions
STVGOAL Banner values to GVATRMP in order to translate them into the proper MIS
values.
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Seed data
Banner
Value
Report
Value
A
A
Obtain associate degree and transfer to
BA/BS institution
B
B
Transfer to baccalaureate granting
institution w/o associate
C
C
Obtain a two-year associate degree
without transfer
E
E
Earn a career technical certificate without
transfer
F
F
Discover/formulate career interests,
plans, goals
G
G
Prepare for a new career (acquire job
skills)
H
H
Advance in current job/career (update job
skills)
I
I
Maintain certificate or license (e.g.
Nursing, Real Estate)
J
J
Pursue educational development
(intellectual, cultural)
K
K
Improve basic skills in English, reading or
math
L
L
Complete credits for high school diploma
or GED
M
M
Undecided on goal
N
N
Move from noncredit coursework to credit
coursework
O
O
University/4-yr-college student satisfying
that requirement
Description
Student Enrollment Report (SX)
Warning! The delete script will delete ALL entries in GVBTRMP for the
report, including the old default or “pseudo” entries and any entries that
have been added by your institution. The insert script will insert the up-todate default or “pseudo” entries (if they do not already exist in your table
by the primary keys).
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Script
Description
mis_sx_mapping_data_del.sql
Deletes relevant GVBTRMP rows. Run this script before
running the insert script.
mis_sx_mapping_data.sql
Inserts new GVBTRMP rows for mapping to “Element
SX04 ENROLLMENT-GRADE” on page 132.
Element SX04 ENROLLMENT-GRADE
The insert script loads each SFAALST grading mode code (SFRSTCR_GMOD_CODE)
(grade mode selected during registration) into the GVATRMP Banner Value field
(GVBTRMP_MAP).
This element is a special situation with a complex calculation. For this element, the values
entered in GVATRMP are not used to translate normal grades into MIS equivalents.
Anything that appears on the transcript and in Academic History, even if temporarily, will
not use the GVATRMP conversion. Those grade codes must be directly entered into
SHAGRDE and the student record, and will be directly reported on the SX report.
GVATRMP is used only for a situation where a gradable CRN does not yet (and might
never) have a grade entered. The conversion takes the CRN’s grade mode selected at
registration (the Banner Value in the following table) and converts it into the appropriate
CCCCO MIS code (the Report Value in the following table). These are the special CCCCO
“grade codes” that are not real grades, are not loaded into the academic history, and do
not appear on the transcript. Examples are noted in the seed data below.
Seed data
Banner
Value
Report
Value
Description
N
UG
Not graded; UG Ungraded Non-Credit
P
UD
Pass/No-Pass; UD Ungraded Dependent
S
RD
Standard; RD Report Delayed
Element SX06 ENROLLMENT-APPORTIONMENT-STATUS
The installation loads a default SSASECT attendance method for AB 955 designation
(SSBSECT_ACCT_CODE) into the GVATRMP Banner Value field (GVBTRMP_MAP).
For this element, the value in the Report Value field (GVBTRMP_MAP_CHAR) links this
entry to SX06 value 2 (AB955 Extension Section) and does not note the specific SX06
value to report. You should not load any value for the Report Value field other than AB955. Replace the Banner value with your institution’s valid value(s) used as the
SSASECT attendance method only for AB 955 reporting.
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If for any reason the same class allows a mix of AB 955 enrollment and non-AB 955
enrollment, this must be done by a linked setup with two CRNs. The current design allows
for AB 955 reporting without modifications to the database. This means the CRN is coded
as being used for AB 955 via its SSASECT attendance method. Individual students are
not designated as AB 955. Linking is the only way to allow for the reporting at the pilot
colleges without intrusive changes to Banner. In other words, if the CRN has a special
attendance method code (STVACCT) for AB 955 and that code is loaded into GVATRMP
as an AB 955 code (the value in the Report Value field is AB-955 and the value in the
Banner Value field is the CRN’s attendance method code), all appropriate students listed
for the CRN will have SX06 value 2. If for any reason some students in the same class
should not be listed with the SX06 value 2, you must use a linked class that has a normal
attendance method to report the other students who do not have the AB 955 2
designation.
Seed data
Banner
Value
Report
Value
Description
AB
AB-955
Attendance Method code for AB 955 Extension Section
Faculty Assignment Report (XE)
Warning! The delete script will delete ALL entries in GVBTRMP for the
report, including the old default or “pseudo” entries and any entries that
have been added by your institution. The insert script will insert the up-todate default or “pseudo” entries (if they do not already exist in your table
by the primary keys).
Script
Description
mis_xe_mapping_data_del.sql
Deletes relevant GVBTRMP rows. Run this script before
running the insert script.
mis_xe_mapping_data.sql
Inserts new GVBTRMP rows for mapping to the
following:
• “Element XE01 FACULTY-ASSIGNMENT-TYPE” on
page 133
• “Element XF00 SESSION-IDENTIFIER” on page 134
Element XE01 FACULTY-ASSIGNMENT-TYPE
The insert script loads each SIAASGN assignment type code (SIRASGN_ASTY_CODE)
and SIAINST staff type code (SIBINST_FSTP_CODE) (used when
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SIRASGN_ASTY_CODE is null) into the GVATRMP Banner Value field
(GVBTRMP_MAP).
Seed data
Banner
Value
Report
Value
Description
1
1
Temporary Staff
2
2
Regular Staff OVERLOAD
3
3
Regular Staff Not OVERLOAD
4
4
Contract/Not district employee
CT
4
Contract/Not employee (FSTP)
FT
3
Regular Staff Not OVERLOAD (FSTP)
PT
3
Reg. Staff Not OVERLOAD (FSTP)
TM
1
Temporary Staff (FSTP)
Element XF00 SESSION-IDENTIFIER
The insert script loads each SSASECT meeting session indicator value
(SSRMEET_CATAGORY) into the GVATRMP Banner Value field (GVBTRMP_MAP).
Seed data
Banner
Value
Report
Value
Description
0
A0
Session Category
1
A1
Session Category
2
A2
Session Category
3
A3
Session Category
4
A4
Session Category
5
A5
Session Category
6
A6
Session Category
7
A7
Session Category
8
A8
Session Category
9
A9
Session Category
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Banner
Value
Report
Value
Description
10
AA
Session Category
11
AB
Session Category
12
AC
Session Category
13
AD
Session Category
14
AE
Session Category
15
AF
Session Category
16
AG
Session Category
17
AH
Session Category
18
AI
Session Category
19
AJ
Session Category
20
AK
Session Category
21
AL
Session Category
22
AM
Session Category
23
AN
Session Category
24
AO
Session Category
25
AP
Session Category
26
AQ
Session Category
27
AR
Session Category
28
AS
Session Category
29
AT
Session Category
30
AU
Session Category
31
AV
Session Category
32
AW
Session Category
33
AX
Session Category
34
AY
Session Category
35
AZ
Session Category
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Session/Section Report (XF)
Warning! The delete script will delete ALL entries in GVBTRMP for the
report, including the old default or “pseudo” entries and any entries that
have been added by your institution. The insert script will insert the up-todate default or “pseudo” entries (if they do not already exist in your table
by the primary keys).
Script
Description
mis_xf_mapping_data_del.sql
Deletes relevant GVBTRMP rows. Run this script before
running the insert script.
mis_xf_mapping_data.sql
Inserts new GVBTRMP rows for mapping to “Element
XF00 SESSION-IDENTIFIER” on page 136.
Element XF00 SESSION-IDENTIFIER
The insert script loads each SSASECT meeting session indicator value
(SSRMEET_CATAGORY) into the GVATRMP Banner Value field (GVBTRMP_MAP).
Seed data
Banner
Value
Report
Value
Description
0
A0
Session Category
1
A1
Session Category
2
A2
Session Category
3
A3
Session Category
4
A4
Session Category
5
A5
Session Category
6
A6
Session Category
7
A7
Session Category
8
A8
Session Category
9
A9
Session Category
10
AA
Session Category
11
AB
Session Category
12
AC
Session Category
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Banner
Value
Report
Value
Description
13
AD
Session Category
14
AE
Session Category
15
AF
Session Category
16
AG
Session Category
17
AH
Session Category
18
AI
Session Category
19
AJ
Session Category
20
AK
Session Category
21
AL
Session Category
22
AM
Session Category
23
AN
Session Category
24
AO
Session Category
25
AP
Session Category
26
AQ
Session Category
27
AR
Session Category
28
AS
Session Category
29
AT
Session Category
30
AU
Session Category
31
AV
Session Category
32
AW
Session Category
33
AX
Session Category
34
AY
Session Category
35
AZ
Session Category
MIS validation scripts and seed data
The scripts for the MIS Reporting functionality must be run with great caution. A pair of
scripts is provided for each relevant validation table, one that deletes existing values and
another that inserts new values.
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Warning! Before running a pair of scripts, carefully evaluate the existing
values in the table. If you are using one of the codes to be replaced, you
must make the necessary changes before running the scripts.
Only the values specified in the “New seed data” table below the script descriptions will be
replaced. For example, if codes A, B, C, and D will be replaced by the script and you
are using code X, too, code X will not be modified.
The script descriptions are arranged by report. Each script description section includes the
scripts for the specified table and a chart of the new seed data that will be inserted when
you run the scripts.
Some scripts apply to multiple reports, and in these cases, they are described in all report
sections. This allows you to set up only the reports you want. Both reports are included in
the script description so that if you have already run the script for one report, you will know
you do not need to run it again.
This section provides details on the following:
• “Student Assessment Data Elements (CB records)” on page 139
• “College Calendar Day Data Record (CC records)” on page 146
• “CalWORKs Student Work Activity Data Report (CW records)” on page 143
• “Student Assessment Data Elements (SA records)” on page 149
• “Student Basic Elements (SB_STU Records)” on page 151
• “Student CalWORKs Report (SC Records)” on page 155
• “DSP&S Student Data Element (SD record)” on page 158
• “Student EOPS Data Elements (SE records)” on page 159
• “Special Population Data Elements (SG records)” on page 162
• “Student Matriculation Data Elements (SM records)” on page 166
• “Student Program Award Report (SP records)” on page 168
• “Student VTEA Data Elements (SV records)” on page 168
• “Section Data Elements (XB records)” on page 171
• “Session Data Elements (XF records)” on page 173
• “Miscellaneous scripts” on page 175
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Student Assessment Data Elements (CB records)
STVTOPS
The stvtopsi_080701.sql install script inserts several hundred new
STVTOPS_CODE rows for mapping to CB03 (COURSE-TOP-CODE). Refer to the script
to review the insert data.
Note: Unlike most of the MIS report scripts, you do not need to run delete
and insert scripts for STVTOPS.
SVVCCST
Script
Table
Description
svvccst_del.sql
SVVCCST
Deletes relevant SVVCCST_CODE rows
svvccst_ins.sql
SVVCCST
Inserts new SVVCCST_CODE rows for mapping to
CB04 (COURSE-CREDIT-STATUS)
New seed data
SVVCCST_
CODE
SVVCCST_DESC
SVVCCST_
CREDIT_COURSE
SVVCCST_
DEGREE_APPL
C
Credit - Not Degree Applicable
Yes
No
D
Credit - Degree Applicable
Yes
Yes
N
Noncredit
No
No
STVSBGI
Script
Table
Description
stvsbgi_del.sql
STVSBGI
Deletes relevant STVSBGI_CODE rows
stvsbgi_ins.sql
STVSBGI
Inserts new STVSBGI_CODE rows for mapping to
CB05 (COURSE-TRANSFER-STATUS)
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New seed data
STVSBGI_CODE
STVSBGI_DESC
STVSBGI_
TYPE_IND
CSU
California State University
C
UC
University of California
C
STVOCCS
Script
Table
Description
stvoccs_del.sql
STVOCCS
Deletes relevant STVOCCS_CODE rows
stvoccs_ins.sql
STVOCCS
Inserts new STVOCCS_CODE rows for mapping to
CB09 (COURSE-SAM-PRIORITY-CODE)
New seed data
STVOCCS_CODE
STVOCCS_DESC
A
Apprenticeship-apprentice only
B
Advanced Occupational
C
Occupational-not advanced
D
Possibly Occupational
E
Non-Occupational
STVCCSL
Script
Table
Description
stvccsl_del.sql
STVCCSL
Deletes relevant STVCCSL_CODE rows
stvccsl_ins.sql
STVCCSL
Inserts new STVCCSL_CODE rows for mapping to
CB11 (COURSE-CLASSIFICATION-CODE)
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New seed data
STVCCSL_CODE
STVCCSL_DESC
J
NC Workforce prep-enhance fund
K
NC Other noncred-enhanced fund
L
NC N/A for enhanced funding
Y
Credit Course
STVCUDA
Script
Table
Description
stvcuda_del.sql
STVCUDA
Deletes relevant STVCUDA_CODE rows
stvcuda_ins.sql
STVCUDA
Inserts new STVCUDA_CODE rows for mapping to
CB13 (COURSE-SPECIAL-CLASS-STATUS)
New seed data
STVCUDA_CODE
STVCUDA_DESC
N
Approved special class
S
Course is not a special class
STVCUDF
Script
Table
Description
stvcudf_del.sql
STVCUDF
Deletes relevant STVCUDF_CODE rows
stvcudf_ins.sql
STVCUDF
Inserts new STVCUDF_CODE rows for mapping to
CB21 (COURSE-PRIOR-TO-COLLEGE- LEVEL)
New seed data
STVCUDF_CODE
STVCUDF_DESC
A
1 level below transferable lvl
B
2 level below transferable lvl
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STVCUDF_CODE
STVCUDF_DESC
C
3 level below transferable lvl
D
4 level below transferable lvl
E
5 level below transferable lvl
F
6 level below transferable lvl
G
7 level below transferable lvl
H
8 level below transferable lvl
Y
Not applicable
SVVCNCC
Script
Table
Description
svvcncc_del.sql
SVVCNCC
Deletes relevant SVVCNCC_CODE rows
svvcncc_ins.sql
SVVCNCC
Inserts new SVVCNCC_CODE rows for mapping to
CB22 (COURSE-NONCREDIT-CATEGORY)
New seed data
SVVCNCC_CODE
SVVCNCC_DESC
A
English as a Second Lang (ESL)
B
Citizenship for Immigrants
C
Elementary & 2ndry Basic Skill
D
Health and Safety
E
Course for Person w/Disability
F
Parenting
G
Home Economics
H
Courses for Older Adults
I
Short-term Vocational
J
Workforce Preparation
Y
Not Applicable, Credit Course
X
Unknown (not reported)
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SVVCPSC
Script
Table
Description
svvcpsc_del.sql
SVVCPSC
Deletes relevant SVVCPSC_CODE rows
svvcpsc_ins.sql
SVVCPSC
Inserts new SVVCPSC_CODE rows for mapping to
CB24 (COURSE-PROGRAM-STATUS)
New seed data
SVVCPSC_CODE
SVVCPSC_DESC
1
Program Applicable
2
Stand-alone
X
Unknown (not reported)
CalWORKs Student Work Activity Data Report (CW
records)
SVVELST
Script
Table
Description
svvelst_del.sql
SVVELST
Deletes relevant SVVELST_CODE rows
svvelst_ins.sql
SVVELST
Inserts new SVVELST_CODE rows for mapping to
SC01 (CALWORKS-ELIGIBILITY-STATUS)
New seed data
SVVELST_CODE
SVVELST_DESC
1
Self-Initiated Program
2
Self-Referred Program
3
County-Referred Program
4
Exempt Program
6
Post-Employment Program
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SVVCMSV
Script
Table
Description
svvcmsv_del.sql
SVVCMSV
Deletes relevant SVVCMSV_CODE rows
svvcmsv_ins.sql
SVVCMSV
Inserts new SVVCMSV_CODE rows for mapping to
SC02 (CASE-MANAGEMENT-SERVICES)
New seed data
SVVCMSV_CODE
SVVCMSV_DESC
1
Needs Assessment
2
Other Case Management
3
Needs Assessment & Other
SVVSCST
Script
Table
Description
svvscst_del.sql
SVVSCST
Deletes relevant SVVSCST_CODE rows
svvscst_ins.sql
SVVSCST
Inserts new SVVSCST_CODE rows for mapping to
SC03 (CALWORKS-STUDENT-COUNSELING)
New seed data
SVVSCST_CODE
SVVSCST_DESC
SVVSCST_
CALWORKS_
IND
1
Counsel fund by CalWORKs/TANF
Y
N
2
Counsel fund not CalWORKs/TANF
N
Y
3
Counseling funds from both
Y
Y
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SVVOTHS
Script
Table
Description
svvoths_del.sql
SVVOTHS
Deletes relevant SVVOTHS_CODE rows
svvoths_ins.sql
SVVOTHS
Inserts new SVVOTHS_CODE rows for mapping to
SC04 (REFERRAL-FOR-OTHER-SERVICES)
New seed data
SVVOTHS_CODE
SVVOTHS_DESC
1
Other college program
2
External provider
3
Other college prgm & External
SVVSFST
Script
Table
Description
svvsfst_del.sql
SVVSFST
Deletes relevant SVVSFST_CODE rows
svvsfst_ins.sql
SVVSFST
Inserts new SVVSFST_CODE rows for mapping to
SC10 (STUDENT-FAMILY-STATUS)
New seed data
SVVSFST_CODE
SVVSFST_DESC
1
One parent family
2
Two parent family
SVVSWAS
Script
Table
Description
svvswas_del.sql
SVVSWAS
Deletes relevant SVVSWAS_CODE rows
svvswas_ins.sql
SVVSWAS
Inserts new SVVSWAS_CODE rows for mapping to
SC12 (WORK-ACTIVITY-STATUS)
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New seed data
SVVSWAS_CODE
SVVSWAS_DESC
1
On Campus Work Study
2
Off Campus Work Study
3
Unsubsidized Employment
4
Volunteer Position
5
For Credit Only Position
STVTOPS
The stvtopsi_080701.sql install script inserts several hundred new
STVTOPS_CODE rows for mapping to SC13 (WORK-ACTIVITY-AREA TOP-CODE).
Refer to the script to review the insert data.
Note: Unlike most of the MIS report scripts, you do not need to run delete
and insert scripts for STVTOPS.
College Calendar Day Data Record (CC records)
STVDAYT
Script
Table
Description
stvdayt_del.sql
STVDAYT
Deletes relevant STVDAYT_CODE rows
stvdayt_ins.sql
STVDAYT
Inserts new STVDAYT_CODE rows for mapping to
CC02 (COLLEGE-CALENDAR-DAY-PRINCIPALTERM) and CC03 (COLLEGE-CALENDAR-DAYOVERLAPPING-TERM)
New seed data
STVDAYT_CODE
STVDAYT_DESC
STVDAYT_SEC_
DAYT_CODE
A
Fall Semester
N
B
Spring Semester
N
C
Fall Quarter
N
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STVDAYT_CODE
STVDAYT_DESC
STVDAYT_SEC_
DAYT_CODE
D
Winter Quarter
N
E
Spring Quarter
N
F
Summer Intersession
Y
G
Winter Intersession
Y
H
Other Intersession
Y
N
Day is not part of a term
N
STVATRA
Script
Table
Description
stvatra_del.sql
STVATRA
Deletes relevant STVATRA_CODE rows
stvatra_ins.sql
STVATRA
Inserts new STVATRA_CODE rows for mapping to
CC04 (COLLEGE-CALENDAR-DAY-INSTRUCTIONSTATUS)
New seed data
STVATRA_CODE
STVATRA_DESC
N
Not an instruction day
P
Primary instruction day
S
Secondary instruction day
STVATRB
Script
Table
Description
stvatrb_del.sql
STVATRB
Deletes relevant STVATRB_CODE rows
stvatrb_ins.sql
STVATRB
Inserts new STVATRB_CODE rows for mapping to
CC05 (COLLEGE-CALENDAR-DAY-FLEX-STATUS)
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New seed data
STVATRB_CODE
STVATRB_DESC
F
Mandatory flex day
N
Not a flex day
V
Variable flex day
STVATRC
Script
Table
Description
stvatrc_del.sql
STVATRC
Deletes relevant STVATRC_CODE rows
stvatrc_ins.sql
STVATRC
Inserts new STVATRC_CODE rows for mapping to
CC06 (COLLEGE-CALENDAR-DAY-CENSUSSTATUS)
New seed data
STVATRC_CODE
STVATRC_DESC
F
First census day for the term
N
Not the term’s 1st census day
STVATRD
Script
Table
Description
stvatrd_del.sql
STVATRD
Deletes relevant STVATRD_CODE rows
stvatrd_ins.sql
STVATRD
Inserts new STVATRD_CODE rows for mapping to
CC07 (COLLEGE-CALENDAR-DAY-HOLIDAYSTATUS)
New seed data
STVATRD_CODE
STVATRD_DESC
H
State mandated holiday
L
Local college/district holiday
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STVATRD_CODE
STVATRD_DESC
N
Not a holiday
STVATRE
Script
Table
Description
stvatre_del.sql
STVATRE
Deletes relevant STVATRE_CODE rows
stvatre_ins.sql
STVATRE
Inserts new STVATRE_CODE rows for mapping to
CC08 (COLLEGE-CALENDAR-DAY-EXAM-STATUS)
New seed data
STVATRE_CODE
STVATRE_DESC
B
Final exam day-day & evening
D
Final exam day-day classes
E
Final exam day-evening/weekend
N
Not a final exam day
Student Assessment Data Elements (SA records)
STVTEAC
Script
Table
Description
stvteac_del.sql
STVTEAC
Deletes relevant STVTEAC_CODE rows
stvteac_ins.sql
STVTEAC
Inserts new STVTEAC_CODE rows for mapping to
SA03 (STUDENT-ASSESSMENTACCOMMODATION)
New seed data
STVTEAC_CODE
STVTEAC_DESC
A
Student assisted by an aide
AM
Aide / ModTest
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STVTEAC_CODE
STVTEAC_DESC
D
Student allowed assist. device
DA
Device / Aide
DAM
Device / Aide / ModTest
DM
Device / ModTest
M
Modified existing instrument
N
No special accommodation
T
Student allowed extended time
TA
ExtTime / Aide
TAM
ExtTime / Aide / ModTest
TD
ExtTime / Device
TDA
ExtTime / Device / Aide
TDAM
ExtTime/Device/Aide/ModTest
TDM
ExtTime / Device / ModTest
TM
ExtTime / ModTest
STVTEPR
Script
Table
Description
stvtepr_del.sql
STVTEPR
Deletes relevant STVTEPR_CODE rows
stvtepr_ins.sql
STVTEPR
Inserts new STVTEPR_CODE rows for mapping to
SA04 (STUDENT-ASSESSMENT-PURPOSE)
New seed data
STVTEPR_CODE
STVTEPR_DESC
G
Graduation Competency
GO
Grad-Comp / Other
I
Initial placement
IG
Initial-Placement / Grad-Comp
IO
Initial-Placement / Other
IR
Initial-Place/Retest InitPlace
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STVTEPR_CODE
STVTEPR_DESC
O
Other
R
Re-test for initial placement
RG
Retest Init-Place. / Grad-Comp
RO
Retest Init-Place. / Other
Student Basic Elements (SB_STU Records)
STVCITZ
Script
Table
Description
stvcitz_del.sql
STVCITZ
Deletes relevant STVCITZ_CODE rows
stvcitz_ins.sql
STVCITZ
Inserts new STVCITZ_CODE rows for mapping to
SB06 (STUDENT-CITIZENSHIP)
New seed data
STVCITZ_CODE
STVCITZ_DESC
STVCITZ_
CITIZEN_IND
1
US Citizen
Y
2
Non-US Citizen-Permanent Res.
Y
3
Non-US Citizen-Temp. Resident
N
4
Non-US Citizen-Refugee/Asylee
N
5
Non-US Ctzn-Student Visa F1 M1
N
6
Non-US Citizen-Other Status
N
X
Status Unknown / Uncollected
N
STVEGOL
Script
Table
Description
stvegol_del.sql
STVEGOL
Deletes relevant STVEGOL_CODE rows
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Script
Table
Description
stvegol_ins.sql
STVEGOL
Inserts new STVEGOL_CODE rows for mapping to
SB14 (STUDENT-EDUCATIONAL-GOAL)
New seed data
STVEGOL_CODE
STVEGOL_DESC
A
Associate & transfer to 4-yr
B
Transfer to 4-year w/o Asso.
C
2-yr associate degree
D
2-yr vocational degree
E
Vocational certificate
F
Discovery-career interest/goal
G
Prep for new career/job skills
H
Adv in career/update jobskills
I
Maintain certificate/license
J
Educational development
K
Improve basic skills
L
Credits for HS diploma/GED
M
Undecided on goal
N
Move noncr to credit coursewrk
O
Mtg 4-yr college req-4-yr stud
X
Uncollected/unreported
STVAPRN
Script
Table
Description
stvaprn_del.sql
STVAPRN
Deletes relevant STVAPRN_CODE rows
stvaprn_ins.sql
STVAPRN
Inserts new STVAPRN_CODE rows for mapping to
SB23 (STUDENT-APPRENTICESHIP-STATUS)
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New seed data
STVAPRN_CODE
STVAPRN_DESC
0
Not registered w/ DoIR
1
Program w/Dept of Ind Relation
X
Apprenticeship status unknown
STVTRCN
Script
Table
Description
stvtrcn_del.sql
STVTRCN
Deletes relevant STVTRCN_CODE rows
stvtrcn_ins.sql
STVTRCN
Inserts new STVTRCN_CODE rows for mapping to
SB24 (STUDENT-TRANSFER-CENTER-STATUS)
Evaluates a null in SGBSTDN_TRCN_CODE to be 1.
Users will need to replace the 1 with Y when no
program is offered
New seed data
STVTRCN_CODE
STVTRCN_DESC
0
No Transfer Center Services
1
Received Transfer Center Srv.
STVVOED
Script
Table
Description
stvvoed_del.sql
STVVOED
Deletes relevant STVVOED_CODE rows
stvvoed_ins.sql
STVVOED
Inserts new STVVOED_CODE rows for mapping to
SB26 (STUDENT-JTPA-STATUS)
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New seed data
STVVOED_CODE
STVVOED_DESC
J
Participant in JTPA program
N
Not JTPA participant
GORRACE
Script
Table
Description
gorrace_del.sql
GORRACE
Deletes relevant GORRACE_CODE rows
gorrace_ins.sql
GORRACE
Inserts new GORRACE_CODE rows for mapping to
SB29 (STUDENT-MULTI-ETHNICITY)
New seed data
GORRACE_RACE_CODE
GORRACE_DESC
01
Hispanic, Latino
02
Mexican/Mex-American/Chicano
03
Central American
04
South American
05
Hispanic Other
06
Asian Indian
07
Asian Chinese
08
Asian Japanese
09
Asian Korean
10
Asian Laotian
11
Asian Cambodian
12
Asian Vietnamese
13
Filipino
14
Asian Other
15
Black or African American
16
American Indian/Alaskan Native
17
Pacific Islander Guamanian
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GORRACE_RACE_CODE
GORRACE_DESC
18
Pacific Islander Hawaiian
19
Pacific Islander Samoan
20
Pacific Islander Other
21
White
GTVRRAC
Script
Table
Description
gtvrrac_del.sql
GTVRRAC
Deletes the relevant GTVRRAC_CODE row
gtvrrac_ins.sql
GTVRRAC
Inserts the new GTVRRAC_CODE row for mapping to
SB29 (STUDENT-MULTI-ETHNICITY)
New seed data
GTVRRAC_CODE
GTVRRAC_DESC
X
Other/Unknown
Student CalWORKs Report (SC Records)
SVVELST
Script
Table
Description
svvelst_del.sql
SVVELST
Deletes relevant SVVELST_CODE rows
svvelst_ins.sql
SVVELST
Inserts new SVVELST_CODE rows for mapping to
SC01 (CALWORKS-ELIGIBILITY-STATUS)
New seed data
SVVELST_CODE
SVVELST_DESC
1
Self-Initiated Program
2
Self-Referred Program
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SVVELST_CODE
SVVELST_DESC
3
County-Referred Program
4
Exempt Program
6
Post-Employment Program
SVVCMSV
Script
Table
Description
svvcmsv_del.sql
SVVCMSV
Deletes relevant SVVCMSV_CODE rows
svvcmsv_ins.sql
SVVCMSV
Inserts new SVVCMSV_CODE rows for mapping to
SC02 (CASE-MANAGEMENT-SERVICES)
New seed data
SVVCMSV_CODE
SVVCMSV_DESC
1
Needs Assessment
2
Other Case Management
3
Needs Assessment & Other
SVVSCST
Script
Table
Description
svvscst_del.sql
SVVSCST
Deletes relevant SVVSCST_CODE rows
svvscst_ins.sql
SVVSCST
Inserts new SVVSCST_CODE rows for mapping to
SC03 (CALWORKS-STUDENT-COUNSELING)
New seed data
SVVSCST_
CODE
SVVSCST_DESC
SVVSCST_
CALWORKS_IND
SVVSCST_
OTHER_IND
1
Counsel fund by CalWORKs/TANF
Y
N
2
Counsel fund not CalWORKs/TANF
N
Y
3
Counseling funds from both
Y
Y
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SVVOTHS
Script
Table
Description
svvoths_del.sql
SVVOTHS
Deletes relevant SVVOTHS_CODE rows
svvoths_ins.sql
SVVOTHS
Inserts new SVVOTHS_CODE rows for mapping to
SC04 (REFERRAL-FOR-OTHER-SERVICES)
New seed data
SVVOTHS_CODE
SVVOTHS_DESC
1
Other college program
2
External provider
3
Other college prgm & External
SVVSFST
Script
Table
Description
svvsfst_del.sql
SVVSFST
Deletes relevant SVVSFST_CODE rows
svvsfst_ins.sql
SVVSFST
Inserts new SVVSFST_CODE rows for mapping to
SC10 (STUDENT-FAMILY-STATUS)
New seed data
SVVSFST_CODE
SVVSFST_DESC
1
One parent family
2
Two parent family
SVVSWAS
Script
Table
Description
svvswas_del.sql
SVVSWAS
Deletes relevant SVVSWAS_CODE rows
svvswas_ins.sql
SVVSWAS
Inserts new SVVSWAS_CODE rows for mapping to
SC12 (WORK-ACTIVITY-STATUS)
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New seed data
SVVSWAS_CODE
SVVSWAS_DESC
1
On Campus Work Study
2
Off Campus Work Study
3
Unsubsidized Employment
4
Volunteer Position
5
For Credit Only Position
DSP&S Student Data Element (SD record)
STVDISA
Script
Table
Description
stvdisa_del.sql
STVDISA
Deletes relevant STVDISA_CODE rows
stvdisa_ins.sql
STVDISA
Inserts new STVDISA_CODE rows for mapping to
SD01 (STUDENT-PRIMARY-DISABILITY) and SD03
(STUDENT-SECONDARY-DISABILITY)
New seed data
STVDISA_CODE
STVDISA_DESC
B
Acquired Brain Injury
D
Developmentally Delayed
H
Hearing Impaired
L
Learning Disabled
M
Mobility Impaired
O
Other Disability
P
Psychological Disability
S
Speech/Language Impaired
V
Visually Impaired
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Student EOPS Data Elements (SE records)
STVESEL
Script
Table
Description
stvesel_del.sql
STVESEL
Deletes relevant STVESEL_CODE rows
stvesel_ins.sql
STVESEL
Inserts new STVESEL_CODE rows for mapping to
SE01 (STUDENT-EOPS-ELIGIBILITY-FACTOR)
New seed data
STVESEL_CODE
STVESEL_DESC
A
Not qualified min lvl Eng/Math
B
No high school diploma or GED
C
High school GPA below 2.5
D
Previous remedial ed enrlmnt
E
Other eligible chars/qualities
STVEOPS
Script
Table
Description
stveops_del.sql
STVEOPS
Deletes relevant STVEOPS_CODE rows
stveops_ins.sql
STVEOPS
Inserts new STVEOPS_CODE rows for mapping to
SE03 (STUDENT-END-OF-TERM-EOPS-STATUS)
and SE05 (STUDENT-EOPS-CARE-STATUS)
New seed data
STVEOPS_CODE
STVEOPS_DESC
STVEOPS_
USER_ID
CC
Served by CARE without waiver
Y
CE
Ineligible-Opted out of EOPS
N
NC
Not served by CARE program
Y
PC
New CARE waiver < FT at accept
Y
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STVEOPS_CODE
STVEOPS_DESC
STVEOPS_
USER_ID
PE
Ineligible-Violated contr/plan
N
SE
Ineligible-Compl. 6 semesters
N
UE
Ineligible-Completed 70 units
N
XE
Unknown/Unreported
N
STVMARS
Script
Table
Description
stvmars_del.sql
STVMARS
Deletes relevant STVMARS_CODE rows
stvmars_ins.sql
STVMARS
Inserts new STVMARS_CODE rows for mapping to
SE07 (STUDENT-CARE-MARITAL-STATUS)
New seed data
STVMARS_CODE
STVMARS_DESC
D
Divorced
M
Married
S
Separated
U
Single (never married)
W
Widowed
X
Unknown
Y
Not applicable, not in CARE
STVDEPS
Script
Table
Description
stvdeps_del.sql
STVDEPS
Deletes relevant STVDEPS_CODE rows
stvdeps_ins.sql
STVDEPS
Inserts new STVDEPS_CODE rows for mapping to
SE08 (STUDENT-CARE-NUMBER-OFDEPENDENTS)
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New seed data
STVDEPS_CODE
STVDEPS_DESC
1
1 dependent child
2
2 dependent children
3
3 dependent children
4
4 dependent children
5
5 dependent children
6
6 or more dependent children
Y
Not applicable, not in CARE
STVAFDC
Script
Table
Description
stvafdc_del.sql
STVAFDC
Deletes relevant STVAFDC_CODE rows
stvafdc_ins.sql
STVAFDC
Inserts new STVAFDC_CODE rows for mapping to
SE09 (STUDENT-CARE-TANF-DURATION)
New seed data
STVAFDC_COD
E
STVAFDC_DESC
1
CalWORKs/TANF/AFDC < 1 year
2
CalWORKs/TANF/AFDC 1-2 years
3
CalWORKs/TANF/AFDC 2-3 years
4
CalWORKs/TANF/AFDC 3+ years
Y
Not applicable, not in CARE
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STVWTHD
Script
Table
Description
stvwthd_del.sql
STVWTHD
Deletes relevant STVWTHD_CODE rows
stvwthd_ins.sql
STVWTHD
Inserts new STVWTHD_CODE rows for mapping to
SE10 (STUDENT-EOPS-CARE-WITHDRAWAL)
New seed data
STVWTHD_CODE
STVWTHD_DESC
A
Withdrwl-marriage or plan term
B
Withdrawal-lack of resources
C
Withdrawal-personal problems
D
Discontinued-lack progress,etc
E
Withdrwl-other/unknown reason
Special Population Data Elements (SG records)
SVVSIST
Script
Table
Description
svvsistd_080502.sql
SVVSIST
Deletes relevant SVVSIST_CODE rows
svvsisti_080502.sql
SVVSIST
Inserts new SVVSIST_CODE rows for mapping to
SG04 (STUDENT-INCARCERATED-PAROLEESTATUS)
New seed data
SVVSIST_CODE
SVVSIST_DESC
0
The student is not incarcerated
1
City or county correctional facility incarceration
2
California Youth Authority correctional fac incarceration
3
CA Dept Corrections & Rehab correction fac incarceration
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SVVSIST_CODE
SVVSIST_DESC
4
Out-of-state correctional facility incarceration
5
US Federal Bureau of Prisons correctional fac incarceration
6
Private correctional facility incarceration
X
Unknown / Unreported
SVVMESA
Script
Table
Description
svvmesad_080502.sql
SVVMESA
Deletes relevant SVVMESA_CODE rows
svvmesai_080502.sql
SVVMESA
Inserts new SVVMESA_CODE rows for mapping to
SG05 (STUDENT-MESA-ASEM-STATUS)
New seed data
SVVMESA_CODE
SVVMESA_DESC
0
Did not apply for MESA program
1
MESA student
2
MESA student with the declared intent to be a teacher
3
MESA student withdrew during term because of change in major
4
MESA student who withdrew during the reporting term
5
MESA student who was disqualified during the reporting term
6
ASEM student
7
ASEM student with the declared intent to be a teacher
8
Pre-MESA/Pre-ASEM; future MESA/ASEM didn’t meet eligibility
9
Student applied for MESA program but was ineligible
SVVPNTE
Script
Table
Description
svvpnted_080502.sql
SVVPNTE
Deletes relevant SVVPNTE_CODE rows
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Script
Table
Description
svvpntei_080502.sql
SVVPNTE
Inserts new SVVPNTE_CODE rows for mapping to
SG06 (STUDENT-PUENTE-STATUS)
New seed data
SVVPNTE_CODE
SVVPNTE_DESC
0
Not a Puente student
1
Puente student
2
Puente student withdrew from program during reporting term
3
Puente student disqualified from program during report term
SVVMCHS
Script
Table
Description
svvmchsd_080502.sql
SVVMCHS
Deletes relevant SVVMCHS_CODE rows
svvmchsi_080502.sql
SVVMCHS
Inserts new SVVMCHS_CODE rows for mapping to
SG07 (STUDENT-MCHS-ECHS-STATUS)
New seed data
SVVMCHS_CODE
SVVMCHS_DESC
0
Student did not participate in the ECHS or the MCHS program
1
MCHS student
2
MCHS student withdrew from program during reporting term
3
MCHS student disqualified from program during reporting term
4
ECHS student
5
ECHS student withdrew from program during reporting term
6
ECHS student disqualified from program during reporting term
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SVVSUST
Script
Table
Description
svvsustd_080502.sql
SVVSUST
Deletes relevant SVVSUST_CODE rows
svvsusti_080502.sql
SVVSUST
Inserts new SVVSUST_CODE rows for mapping to
SG08 (STUDENT-UMOJA-STATUS)
New seed data
SVVSUST_CODE
SVVSUST_DESC
0
Not an Umoja student
1
Umoja student
2
Umoja student withdrew from program during reporting term
3
Umoja student disqualified from program during report term
SVVGEDL
Script
Table
Description
svvgedld_080502.sql
SVVGEDL
Deletes relevant SVVGEDL_CODE rows
svvgedli_080502.sql
SVVGEDL
Inserts new SVVGEDL_CODE rows for mapping to
SG09 (STUDENT-1ST-GENERATION-STATUS)
New seed data
SVVGEDL_CODE
SVVGEDL_DESC
1
Grade 9 or less
2
Grade 10, 11, or 12 but did not graduate
3
High school graduate
4
Some college but no degree
5
AA/AS degree
6
BA/BS degree
7
Graduate or professional degree beyond a BA/BS
X
Unknown / Unreported
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SVVGEDL_CODE
SVVGEDL_DESC
Y
Not applicable, no noted guardian/parent
Student Matriculation Data Elements (SM records)
This report is obsolete and replaced with the Student Success Report (SS). The current
SB_STU report no longer supports the SM report, as it now supports the SS report.
Information about this report is retained in this Handbook while you are implementing SS
report.
STVTOPS
The stvtopsi_080701.sql install script inserts several hundred new
STVTOPS_CODE rows for mapping to SM02 (STUDENT-MATRICULATION-MAJOR).
Refer to the script to review the insert data.
Note: Unlike most of the MIS report scripts, you do not need to run delete
and insert scripts for STVTOPS.
STVNDRF
Script
Table
Description
stvndrf_del.sql
STVNDRF
Deletes relevant STVNDRF_CODE rows
stvndrf_ins.sql
STVNDRF
Inserts new STVNDRF_CODE rows for mapping to
SM03 (STUDENT-MATRICULATION-SPECIALSERVICES-NEEDS)
New seed data
STVNDRF_CODE
STVNDRF_DESC
0
Not recommended/need/referred
1
Rcmnd/need/rfrd stu. or staff
2
Needed identified by student
3
Recommended/referred by staff
4
Need ID stu; Rcmnd/refrd staff
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STVSSEP
Script
Table
Description
stvssep_del.sql
STVSSEP
Deletes relevant STVSSEP_CODE rows
stvssep_ins.sql
STVSSEP
Inserts new STVSSEP_CODE rows for mapping to the
following:
• SM04 STUDENT-MATRIC-ORIENTATIONEXEMPT-STATUS
• SM05 STUDENT-MATRIC-ASSESSMENTEXEMPT-STATUS
• SM06 STUDENT-MATRIC-COUNSELING/
ADVISEMENT-EXEMPT-STATUS
New seed data
STVSSEP_CODE
STVSSEP_DESC
A
Directed to counsel/advisement
AD
Counsel/advisement & degree
AO
Counsel/advisement & Other
D
Associate or higher degree
DO
Degree & Exempt-other
O
Exempt-other district criteria
STVSEPR
Script
Table
Description
stvsepr_del.sql
STVSEPR
Deletes relevant STVSEPR_CODE rows
stvsepr_ins.sql
STVSEPR
Inserts new STVSEPR_CODE rows for mapping to
SM04, SM05, SM06, SM07, SM08, SM09, SM12, and
SM13
New seed data
STVSEPR_CODE
STVSEPR_DESC
A
Participated in services (any)
BP
Placement srv testing & other
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STVSEPR_CODE
STVSEPR_DESC
HP
Placement srv in lieu of tests
N
No services (any)
PC
Counseled on education plan
R
Refused services (any)
Student Program Award Report (SP records)
STVTOPS
The stvtopsi_080701.sql install script inserts several hundred new
STVTOPS_CODE rows for mapping to SP01 (STUDENT-PROGRAM-IDENTIFIER).
Refer to the script to review the insert data.
Note: Unlike most of the MIS report scripts, you do not need to run delete
and insert scripts for STVTOPS.
Student VTEA Data Elements (SV records)
STVSUDA
Script
Table
Description
stvsuda_del.sql
STVSUDA
Deletes relevant STVSUDA_CODE rows
stvsuda_ins.sql
STVSUDA
Inserts new STVSUDA_CODE rows for mapping to
SV01 (STUDENT-VOCATIONAL-PROGRAM-PLANSTATUS)
New seed data
STVSUDA_CODE
STVSUDA_DESC
A
Accepted program/Cert. Intent
N
Not accepted/certified
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STVSUDC
Script
Table
Description
stvsudc_del.sql
STVSUDC
Deletes relevant STVSUDC_CODE rows
stvsudc_ins.sql
STVSUDC
Inserts new STVSUDC_CODE rows for mapping to
SV03 (STUDENT-VTEA-ECONOMICALLY-DISADVSTATUS)
New seed data
STVSUDC_CODE
STVSUDC_DESC
1A
CalWORKs/TANF/AFDC Othr Source
1S
CalWORKs/TANF/AFDC Selfdeclare
2A
SSI Recipient Other Source
2S
SSI Recipient Self-declared
3A
General Assist GA Other Source
3S
General Assist GA Self-declare
4A
Other econ disadv Other Source
4S
Other econ disadv Selfdeclare
NN
None of the above
STVSUDD
Script
Table
Description
stvsudd_del.sql
STVSUDD
Deletes relevant STVSUDD_CODE rows
stvsudd_ins.sql
STVSUDD
Inserts new STVSUDD_CODE rows for mapping to
SV04 (STUDENT-VTEA-SINGLE-PARENT-STATUS)
New seed data
STVSUDD_CODE
STVSUDD_DESC
N
Not identified single parent
P
Identified as a single parent
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STVSUDE
Script
Table
Description
stvsude_del.sql
STVSUDE
Deletes relevant STVSUDE_CODE rows
stvsude_ins.sql
STVSUDE
Inserts new STVSUDE_CODE rows for mapping to
SV05 (STUDENT-VTEA-DISPLACED-HOMEMAKERSTATUS)
New seed data
STVSUDE_CODE
STVSUDE_DESC
D
Identified displaced homemaker
N
Not a displaced homemaker
STVSUDF
Script
Table
Description
stvsudf_del.sql
STVSUDF
Deletes relevant STVSUDF_CODE rows
stvsudf_ins.sql
STVSUDF
Inserts new STVSUDF_CODE rows for mapping to
SV06 (STUDENT-COOP-WO-RK-EXPERIENCEEDUCATION-TYPE)
New seed data
STVSUDF_CODE
STVSUDF_DESC
G
Gen. Coop Work Experience Ed
N
Not coop work exp participant
O
Occupational Coop ExperienceEd
STVSUDH
Script
Table
Description
stvsudh_del.sql
STVSUDH
Deletes relevant STVSUDH_CODE rows
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Script
Table
Description
stvsudh_ins.sql
STVSUDH
Inserts new STVSUDH_CODE rows for mapping to
SV08 (STUDENT-VTEA-TECH-PREP-STATUS)
New seed data
STVSUDH_CODE
STVSUDH_DESC
N
Not in Tech Prep program
T
Tech Prep program participant
SVVWIAV
Script
Table
Description
svvwiavd_080500.sql
SVVWIAV
Deletes relevant SVVWIAV_CODE rows
svvwiavd_080500.sql
SVVWIAV
Inserts new SVVWIAV_CODE rows for mapping to
SV10 (STUDENT-WIA-VETERAN-STATUS)
New seed data
SVVWIAV_CODE
SVVWIAV_DESC
1
WIA eligible veteran
2
WIA eligible spouse of veteran
3
Not a WIA eligible veteran
X
Unknown / Unreported
Section Data Elements (XB records)
STVSCCD
Script
Table
Description
stvsccd_del.sql
STVSCCD
Deletes relevant STVSCCD_CODE rows
stvsccd_ins.sql
STVSCCD
Inserts new STVSCCD_CODE rows for mapping to
XB04 (SECTION-CONTRACT-EDUCATION-CODE)
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New seed data
STVSCCD_CODE
STVSCCD_DESC
A
Private for-profit entity fund
B
Private nonprofit-not ed/govt
C
Govt agency - non-military
D
Military service
E
Department of the college
F
California postsecondary inst.
G
Public California high school
H
Private high school/postsecond
I
Private postsecondary EC 8090
J
other private school E.C. 8090
O
Other type of contract
X
Contract type unknown
Y
Not a contract section
STVATTR
Script
Table
Description
stvattr_del.sql
STVATTR
Deletes relevant STVATTR_CODE rows
stvattr_ins.sql
STVATTR
Inserts new STVATTR_CODE rows for mapping to the
following:
• XB08 SECTION-DSPS-SPECIAL-STATUS (value of
R)
• XB09 SECTION-WORK-BASED-LEARNINGACTIVITIES (value of W)
• XB10 SECTION-CVU/CVC-STATUS (values 0, 1,
and X)
New seed data
STVATTR_CODE
STVATTR_DESC
0
Distance ed -CVU/CVC instruct.
1
Distance ed -not CVU instruct.
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STVATTR_CODE
STVATTR_DESC
R
Approved for disabled stu XB08
W
Work-Based-Learning-Activities
X
Distance ed -unknown source
Session Data Elements (XF records)
Warning! The delete and insert scripts associated with the GTVINSM
and STVSCHD tables must not be run individually. The order in which
these scripts are run is critical, as running them in the wrong order can
create discrepancy errors. Therefore, the following script, which will run
the subscripts in the correct order, has been prepared:
gtvnism_stvschd_ins.sql
GTVINSM
Warning! Do not run these scripts directly. After reviewing the “New seed
data” information for both the GTVINSM and STVSCHD tables, run the
gtvnism_stvschd_ins.sql script.
Script
Table
Description
gtvinsm_del.sql
GTVINSM
Deletes relevant GTVINSM_CODE rows
gtvinsm_ins.sql
GTVINSM
Inserts new GTVINSM_CODE rows for mapping to
XF01 (SESSION-INSTRUCTION-METHOD)
New seed data
GTVINSM_CODE
GTVINSM_DESC
02
Lecture and/or discussion
04
Laboratory/Studio/Activity
11
Tutor Noncredit session
20
Work experience credits
40
Directed Study/Independ. Study
50
Distance Ed Delayed Interact.
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GTVINSM_CODE
GTVINSM_DESC
51
Distance Ed 2-way video/audio
52
Dist. Ed 1way video/2way audio
53
Distance Ed 2-way audio
54
Dist. Ed Other interactive
61
Dist. Ed Text one-way
62
Dist. Ed Audio one-way
63
Dist. Ed Video one-way
64
Dist. Ed Other passive
71
Dist. Ed Internet Simultaneous
72
Dist. Ed Internet Delayed
90
Field Experience
98
Other independent study
XX
Other method or unspecified
STVSCHD
Warning! Do not run these scripts directly. After reviewing the “New seed
data” information for both the GTVINSM and STVSCHD tables, run the
gtvnism_stvschd_ins.sql script.
Script
Table
Description
stvschd_del.sql
STVSCHD
Deletes relevant STVSCHD_CODE rows
stvschd_ins.sql
STVSCHD
Inserts new STVSCHD_CODE rows for mapping to
Instructional Method reported for MIS (XF01)
New seed data
STVSCHD_
CODE
STVSCHD_DESC
STVSCHD_
INSM_CODE
STVSCHD_AUTO_
SCHEDULER_IND
02
Lecture and/or discussion
02
N
04
Laboratory/Studio/Activity
04
N
11
Tutor Noncredit session
11
N
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STVSCHD_
CODE
STVSCHD_DESC
STVSCHD_
INSM_CODE
STVSCHD_AUTO_
SCHEDULER_IND
20
Work experience credits
20
N
40
Directed Study/Independ.
Study
40
N
50
Distance Ed Delayed Interact.
50
N
51
Distance Ed 2-way video/audio
51
N
52
Dist. Ed 1way video/2way
audio
52
N
53
Distance Ed 2-way audio
53
N
54
Dist. Ed Other interactive
54
N
61
Dist. Ed Text one-way
61
N
62
Dist. Ed Audio one-way
62
N
63
Dist. Ed Video one-way
63
N
64
Dist. Ed Other passive
64
N
71
Dist. Ed Internet Simultaneous
71
N
72
Dist. Ed Internet Delayed
72
N
90
Field Experience
90
N
98
Other independent study
98
N
XX
Other method or unspecified
XX
N
Miscellaneous scripts
Script
Form
Table
Description
mis_not_care_
code_values.sql
SGAEOPS
Review:
SGBEOPS
and
SGB0EDU
Reviews existing application data using the
STVEOPS_CODE with conflicting settings for the new
STVEOPS field
mis_scbcrse_
update.sql
SCACRSE
Update:
SCBCRSE
Sets course data for the new course Credit Status
field
The Term prompt will update all SCBCRSE records
that are effective in the entered term and any records
effective after that term.
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Student Success Report (SS) design details
The CCCCO requirements for the SS report are complex, so the design of the CALBSTU
MIS SS report is substantially different from other MIS reports. This section provides
details about the design and workings of this report.
The information in this section is provided to help you understand the SS report, the
design decisions behind it, and its output results. It is to help you plan and prepare for your
SS report. As one example, the calculations area is a guideline to understand how the
results on SS are achieved. The logic for this report is much more intricate than for other
MIS reports.
As detailed in this section, the MIS Success and Support Services Term Data Form
(SVAMSTD) provides a preview to the SS report output for the elements maintain on that
form. This is accomplished by using the same package and procedure that the SS report
uses. Therefore, if you modify the SS report and make a local copy (for example,
SS_LOCAL), you should review SVAMSTD. For accuracy in the preview block, you might
need to change the calling procedure (sv_mis_ss.f_get_extract_sql).
The documentation of the MIS SS report uses terminology (such as “three-year absence”
and “initial”) with specific meanings to the California Community Colleges. Refer to the
CCCCO regulations for clarifications on all topics and definitions.
This section discusses the following topics:
• “Education goal and exemption status default values” on page 176
• “SS domain and record selection” on page 177
• “Entering SS specific data” on page 178
• “How SS element values are calculated” on page 178
Education goal and exemption status default values
Using the Crosswalk Validation Form (GTVSDAX), you can define default values to be
used for IDs that do not have respective data defined on the MIS Success and Support
Services Historical Data Form (SVAMSHD) for the education goal (SS01) and exemption
status (SS03, SS04, SS05) elements. The relevant GTVSDAX rows are shown in the
following table. These GTVSDAX controls are provided to allow you to decide whether the
IDs with missing data should be listed with space/filler or with another valid value of your
choosing.
Internal
Code
Internal
Group
External Code
Translation
Code
Description
MIS_SS01
CALGEN
ED_GOAL_DEFAULT
null
MIS SS01 default when unknown
MIS_SS03
CALGEN
ORN_EXM_DEFAULT
null
MIS SS03 default when unknown
MIS_SS04
CALGEN
ASM_EXM_DEFAULT
null
MIS SS04 default when unknown
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Internal
Code
Internal
Group
External Code
Translation
Code
Description
MIS_SS05
CALGEN
EDP_EXM_DEFAULT
null
MIS SS05 default when unknown
During the CALBSTU install, the four entries are loaded as shown above with a null value
in the Translation Code field. As installed, this means that whenever an ID that is missing
the data to complete any of these elements is reported on SS, that element will be
reported with spaces (that is, “filler”) instead of an explicit value. For these elements,
spaces/filler is not a valid value. By the current CCCCO DED definition, these elements do
not have defined “unknown” values to handle situations where a student ID is included on
the SS report but does not have the respective SVAMSHD data. Therefore, your SS report
will fail the submission to the CCCCO until you update each problem ID with valid
education goal and exemption status data. Alternatively, if you believe your policies and
procedures can support and justify it, you can enter a default value for each element in the
Translation Code field for each row. The default value must be one of the valid values for
the respective element as defined on the CCCCO MIS DED. The value you enter will be
the one you can support and defend to an auditor.
Take note of the following regarding how the GTVSDAX entries are used.
• The value you enter in the Translation Code field for an element is the value that will be
reported for IDs with no data for that element. Any value you enter in the Translation
Code field must be a properly formatted valid value for the respective element per the
CCCCO MIS DED.
• If an empty (null) is specified in the Translation Code field, space/filler will be the value
reported for the element. Space/filler is not a valid value in the DED and will fail the
CCCCO upload. However, you can use this to identify student IDs with incomplete
SVAMSHD data.
• If the GTVSDAX entry for an element is removed or missing, the default will be space/
filler.
• Only the GTVSDAX record with the value 1 in the Sequence field
(GTVSDAX_INTERNAL_CODE_SEQNO = 1) is used in the reporting of each of these
elements. Any GTVSDAX record with a different value in the Sequence field is ignored.
If you delete these GTVSDAX entries and want to recreate them, either manually enter the
information specified above or use the CALBSTU install script
gtvsdaxi_080901.sql to add them.
SS domain and record selection
The following records are included in the CALBSTU SS report output:
• Every record on the SX report for the term and district/college specified when the SS
report is run. For these students, SB_STU includes their SGASTDN and supporting data
as normal.
• Records that are not on SX but for which both of the following conditions are true.
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• The ID is for a student record (on SGASTDN with a past, current, or future effective
term) or an applicant record (SAAADMS for a past, current, or future term). Each ID
must be for a student or an applicant to complete the necessary CALBSTU SB_STU
data.
• There is at least one service (that is, at least one entry on any tab on SVAMSTD for
the specified term and district/college).
• For these IDs, SB_STU includes the data from SGASTDN or SAAADMS, as noted
in “Student Basic Data Report (SB_STU)” on page 214.
Entering SS specific data
The SS report is submitted using the Report Engine Run Form (GVAREPT) where you
specify values for the district/college ID and term parameters. The following are the
primary forms for the SS report services data:
• MIS Success and Support Services Historical Data Form (SVAMSHD)
• MIS Success and Support Services Term Data Form (SVAMSTD)
Both forms have the district/college ID in the key block, which is matched to the GVAREPT
parameter. SVAMSHD is term effective, so term effective logic is used for the elements
using its data.
SVAMSTD is term specific, so the GVAREPT parameter must match the SVAMSTD key
block term. This form is where you load the data that becomes part of the more complex
elements on the SS report, specifically the ones that have the initial versus not initial
calculations. For this reason, this form has the MIS SS Report Preview block, which will
assist in verifying how term-specific services’ element values are calculated. How this
works is explained under each element’s details in the in “How SS element values are
calculated” on page 178.
How SS element values are calculated
The GI90, GI01, GI03, SB00, and SB02 elements are calculated and reported the same
as for the other MIS reports.
The calculations for the following elements are described in more detail:
• “Logic for determining three-year absence (initial elements)” on page 179
• “SS01 Student Educational Goal” on page 185
• “SS02 Student Course of Study” on page 186
• “SS03 Student Initial Orientation Exempt Status” on page 186
• “SS04 Student Initial Assessment Exempt Status” on page 186
• “SS05 Student Education Plan Exempt Status” on page 186
• “SS06 Initial Orientation and SS11.1 Orientation” on page 187
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• “SS07 Initial Assessment and SS11.2 Assessment/Career/Interest” on page 189
• “SS08 Counseling/Advisement” on page 193
• “SS09 Education Plan and SS11.3 Education Plan” on page 194
• “SS10 Academic Progress and SS11.4 Academic/Progress Probation” on page 199
Logic for determining three-year absence (initial elements)
If a service was “initial”, it means that it occurred for the first time ever for the ID or for the
first time after a three-year or longer absence for the ID. The phrase “initial elements”
refers to the following pairs of elements. In each pairing, they have relationships where the
one element can designate a service as “initial” while the other records the “not initial”
service.
Orientation
Element SS06 only reports an initial orientation service.
Element SS11.1 reports non-initial orientation services, extra orientation services in
the same term as initial services, or orientation services that cannot qualify as initial.
Assessment
Element SS07 reports only initial assessment services of one or more of the four
distinct types.
Note: Element SS07 is positional and records data for up to four different
types of assessment services. In this case, the initial designation applies
to the whole element. For example, you cannot have an initial service for
testing (position 2 of SS07) in one term and then report an initial service
for any of the other three assessment types (the other three positions of
SS07) in the next term or any term within the three-year absence range.
To get credit for more than one assessment service type as initial, the
services must all be in the same term and meet the conditions for initial
within that term.
Element SS11.2 reports non-initial assessment services, extra assessment services in
the same term as initial services of the same type, or assessment services that cannot
qualify as initial. It also reports career and interest services that do not report at all in
element SS07.
Education plan
Element SS09 reports combinations of services that result in an abbreviated or a
comprehensive education plan. Regarding element SS09’s report value, the initial
status matters only if the same term has both an initial abbreviated and initial
comprehensive education plan, which results in the “both” (B) designation on the
report. “Both” is used only if you have an initial abbreviated education plan in the
same term as an initial comprehensive education plan. Per the CCCCO instructions
(informal information that was communicated to Ellucian but not published explicitly in
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the CCCCO regulations), if only one of the two types is initial in this term while there is
also a non-initial education plan service within this same term, you cannot use the
“both” designation.
Element SS11.3 reports non-initial education plan services, extra education plan
services in the same term as initial services, or education plan services that cannot
qualify as initial. In a case where there is only one of the following, element SS11.3
indicates the “initial” designation by reporting a value of 0 (No).
• An initial abbreviated education plan without any additional services
• An initial comprehensive education plan without any additional services
• Both an initial abbreviated and an initial comprehensive education plan (the “both” [B]
designation)
Note: Per CCCCO instructions, the education plan element is unlike the
orientation and assessment elements in that the "initial" designation
depends on the precise combination of values in elements SS09 and
SS11.3 instead of only the value in elements SS09. There are also
situations where it is impossible to detect an initial education plan service
just by looking at the SS09 and SS11.3 results. One such situation is
when an initial abbreviated education plan (that is, SS09 is “yes” [A]) is in
the same term as either an extra abbreviated plan or a follow-up/other
service (that is, SS11.3 is “yes” [1]).
When evaluating a three-year absence, each initial element is evaluated individually per
the CCCCO instructions. In other words, the fact that orientation is not initial in this term
has no bearing on the initial status for education plan and assessment, and vice versa.
Additionally, the conditions to determine whether a service is initial or not depend on the
student having at least a three-year absence. By design and the recommendation of the
client focus group, the student type is not considered in this calculation.
The CALBSTU MIS SS report’s design uses a conservative interpretation of a three-year
absence. To qualify as “absent for three years,” the ID must meet the following
requirements.
• The ID was not enrolled, which means it was not reported on any SX report in the three
years prior to the reporting term.
• The ID does not have recorded any similar initial-qualifying services within the prior
three years of the service.
The first requirement was confirmed with the CCCCO. The second requirement regarding
the absence of similar services is by design. Using other interpretations, it is not possible
to clearly differentiate between absent and not absent from services in all combinations of
service data for an ID. It would require a more complicated three-year absence evaluation
where it would be possible to report a few IDs as having an initial service when the data
would indicate that this is not true. Using the conservative definition of “absent from
enrollment” and “absent from similar services” the results of the calculations are always
the same and consistent, and therefore is the approach implemented in CALBSTU.
If a service is defined as one that can potentially be initial, this means that you decided
that it meets the regulatory qualifications, and, therefore, you loaded the service using a
code that indicates this in its definition on the code’s validation form (SVVEPST,
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SVVOSST, or SVVASST). To determine if a service with such a code can qualify as an
initial service, there are two conditions to meet. The conditions are evaluated in the
following order and methods.
1. Prior similar initial-qualifying services search: There are no prior similar initialqualifying services within the three-year absence cutoff of the reporting term. This is
accomplished within each initial element’s calculation by the following sub-steps.
These sub-steps use the orientation services and reporting term 201410 (Fall 2013)
as an example, and that term has 201110 (Fall 2010) defined as its SVRTMIS
enrollment cutoff term.
1.1.
The system searches for a prior similar initial-qualifying service starting in one
term prior to the reporting term and descending backwards in time. For
reporting term 201410, start with 201340 (Summer 2013) and look for the most
recent orientation initial-qualifying service in or before 201340.
1.2.
If a similar initial-qualifying service is found not in any prior term (201340 or
before), the reporting term’s service qualifies as “initial” and is reported as such
per its element definitions. No further searching is performed (neither sub-step
Step 1.3 nor step Step 2). In our example, this means no orientations services
were found for this ID from 201340 backwards to the first or “beginning of time”
term. SS06 is reported as “yes” (A). (The SS11.1 value will depend on whether
extra services exist in this term.)
1.3.
If a similar initial-qualifying service is found in a prior term, the system calculates
whether its term is within the three-year absence range by comparing the
reporting term’s SVRTMIS enrollment cutoff term to the prior similar service’s
term.
– If the prior service’s term is greater than the cutoff term, the reporting term’s
service does not qualify as initial and is reported as such per its element
definitions. No further searching is performed (neither sub-step Step – nor
step Step 2). For our example in this case, let’s say that the prior orientation
service’s term is 201310. Since 201310 is greater than the 201110 cutoff for
the reporting term, the reporting term cannot report the data as initial. SS06 is
reported as “no” (N), and SS11.1 is reported as “yes” (1) for the current
service.
– However, if the prior service’s term is not greater than the cutoff term, the
system cannot tell if the student has had a three-year absence by the service
data alone. Now it must perform the enrollment search in step Step 2. For our
example in this case, let’s say the prior orientation service’s term is 200910.
Since 200910 is not greater than the 201110 cutoff for the reporting term, the
system cannot make a decision on the initial status as the data indicates it
was possible to have a three-year absence gap. The enrollment search will
provide the definitive answer.
2. Enrollment search: As of the date on which you are running the SS report the ID was
not reportable on any of the prior three year’s SX reports. (The system does not use
saved SX report output results. It mimics the SX report evaluations from the data that
exists in Banner now.)
As noted in step Step 1, this level of searching is only performed on the IDs for which the
service data cannot by itself provide a definitive answer. This design helps system
performance by not forcing a search through the registration data for every student on the
SS report. However, there are additional measures taken in the actual code to improve
performance. A key measure is that once any one service requires the enrollment search
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for an ID, an array is built for that ID of all terms prior to the reporting term that had SX
enrollment or grade data. This prevents all three of the “initial” elements (orientation,
assessment, and education plan) from performing a search on registration three times in
the situation where all three of them have data that requires this search.
The major difference between the enrollment search and the prior similar initial-qualifying
services search is that the prior similar services search stops as soon as it finds the most
recent prior similar initial-qualifying service and evaluates it against the reporting term’s
cutoff. It is not necessary to continue looking for more services in other terms. The
enrollment search, however, needs to approach the search differently because it is trying
to determine whether there was a gap of three years in enrollment. While the system
starts with one term prior to the reporting term with the intention of searching for the prior
three years, every time it finds an enrollment, it must expand the search back at least one
more term. (This might not be precisely one more term as it depends upon your
institution’s setups on SVRTMIS for the intersessions terms, as noted in the Online Help.)
Examples
The following series of examples illustrates this concept and the workings of this search.
The examples use reporting term 201410, and to simplify the examples and avoid
confusion on interpreting intersession terms, only Fall and Spring terms (that is, two terms
per academic year.) Therefore, the SVRTMIS setups are shown in the following table.
Report Term
Enrollment
Cutoff Term
201410
201110
201320
201020
201310
201010
201220
200920
201210
200910
201120
200820
201110
200810
201020
200720
201010
200710
200920
200620
200910
200610
200820
200520
200810
200510
200720
200420
200710
200410
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Student #1
Student #1 has SX qualifying enrollment/grade results starting in 201320 and prior as
shown in the following table.
Term
Enrollment
Cutoff Term
Reportable on Term's SX
SS Report
term: 201410
2
01110
(NOT SEARCHED)
201320
201020
No, absent
201310
201010
No, absent
201220
200920
No, absent
201210
200910
No, absent
201120
200820
No, absent
201110
200810
No, absent
201020
200720
(No, absent, but not relevant)
201010
200710
(No, absent, but not relevant)
200920
200620
(No, absent, but not relevant)
200910
200610
(No, absent, but not relevant)
200820
200520
(Yes, but not relevant)
200810
200510
(Yes, but not relevant)
200720
200420
(Yes, but not relevant)
Prior service:
200710
200410
(Yes, but not relevant)
The result for orientation services of the prior similar initial-qualifying services search in
step Step 1 found term 200710. As the table above shows, the student was absent from
SX reporting in all terms 201320 back to and including 201110. This means the student
meets the requirements of three-years absent. The 201410 SS06 can report “yes” (A), and
the search is stopped. (The SS11.1 value depends on whether extra services exist in this
term.)
In this case, because we start with the reporting term 201410, which has the 201110
cutoff, it only matters that there was no SX qualifying enrollment/grade data up to and
including term 201110. All terms prior to that do not matter.
Student #2
Student #2 has SX qualifying enrollment/grade results starting in 201320 and prior as
shown in the following table.
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Term
Enrollment
Cutoff Term
Reportable on Term's SX
SS Report
term: 201410
201110
(NOT SEARCHED)
201320
201020
YES
201310
201010
YES
201220
200920
No, absent
201210
200910
No, absent
201120
200820
No, absent
201110
200810
No, absent
201020
200720
No, absent
201010
200710
No, absent
200920
200620
(No, absent, but not relevant)
200910
200610
(No, absent, but not relevant)
200820
200520
(Yes, but not relevant)
200810
200510
(Yes, but not relevant)
200720
200420
(Yes, but not relevant)
Prior service:
200710
200410
(Yes, but not relevant)
The result for orientation services of the prior similar initial-qualifying services search in
step Step 1 found term 200710. As the table above shows, the student attended in the
201320 and 201310 terms. This means that the range for the three-year absence
verification has to expand to the range of the 201310 term’s cutoff, which is 201010. From
201220 back to and including 201010, the student was absent from SX reporting. This
means the student meets the requirements of three-years absent since the prior service is
in 200710. The 201410 SS06 can report “yes” (A), and the search is stopped. (The SS11.1
value depends on whether extra services exist in this term.)
In this case, all terms prior to 201010 do not matter.
Student #3
Student #3 has SX qualifying enrollment/grade results starting in 201320 and prior as
shown in the following table.
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Term
Enrollment
Cutoff Term
Reportable on Term's SX
SS Report
term: 201410
201110
(NOT SEARCHED)
201320
201020
YES
201310
201010
YES
201220
200920
YES
201210
200910
No, absent
201120
200820
No, absent
201110
200810
No, absent
201020
200720
No, absent
201010
200710
No, absent
200920
200620
YES
200910
200610
No, absent
200820
200520
No, absent
200810
200510
YES
200720
200420
No, absent
Prior service:
200710
200410
No, absent
The result for orientation services of the prior similar initial-qualifying services search in
step Step 1 found term 200710. As the table above shows, the student attended in the
201320, 201310, and 201220 terms. This means that the range for the three-year
absence verification has to expand to the range of the 201220 term’s cutoff, which is
200920.
At this point the system is now looking for SX qualifying enrollment/grade results in the
range of 201210 back to and including 200920. This search finds qualifying results in the
term 200920, which is not quite a three-year absence; the system must therefore keep
searching, but it must reset the search range back to 200620, which is the cutoff for
200920. However, recall that the prior similar initial-qualifying services search in step
Step 1 found the orientation service in term 200710. Therefore, it is impossible for this
student to satisfy the requirements and be absent for three years since the prior service is
before 200620. The last SX qualifying results was found in 200920, which has the cutoff of
200620. The 200710 term is greater than 200620. The search is stopped, and the 201410
SS06 is reported as “no” (N), and SS11.1 is reported as “yes” (1) for the current service.
SS01 Student Educational Goal
If a value exists in the Goal field of the Education Goals tab of SVAMSHD, that value is
reported for this element. The value reported is based on the record for which the value for
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the Goal Type field is Primary. (Only one record is allowed to be designated as
Primary.) If no value exists, the value defined for internal code MIS_SS01 on
GTVSDAX is reported. Refer to “Education goal and exemption status default values” on
page 176 for more information about the GTVSDAX setting for this element.
If a primary goal is found, the code is converted into a MIS DED valid value for SS via the
details you load on GVATRMP. The value in the Banner Value field is matched to your
code, and the value in the Report Value field is reported. The report values you enter
must be valid and properly formatted.
SS02 Student Course of Study
The value reported for this element is either the co-unique code for the ID’s program or the
TOP code for the ID’s major. This data is selected by a baseline Student function based on
the record used for reporting SB_STU data (the record used or searched for depends on
which record is used to populate SB_STU data). The order of priority for completing the
SB_STU element data is explained in “Student Basic Data Report (SB_STU)” on
page 214. When the record is from SGASTDN, the data is found on the respective
curriculum (LMOD = LEARNER) record. When the record is from SAAADMS, the data is
found on the respective curriculum (LMOD = ADMISSIONS) record.
If no co-unique or TOP code is found from these sources and all three of the exemption
elements (SS03, SS04, and SS05) have any combination of the “exempt” values (DY, OY,
DO, and OD, which represent “not referred to services”), the “exempt” value (YYYYYY) is
reported for this element.
SS03 Student Initial Orientation Exempt Status
If a value exists in the Initial Orientation Status field of the Exempt Status tab of
SVAMSHD, that value is reported for this element. If no value exists, the value defined for
internal code MIS_SS03 on GTVSDAX is reported. Refer to “Education goal and
exemption status default values” on page 176 for more information about the GTVSDAX
setting for this element.
SS04 Student Initial Assessment Exempt Status
If a value exists in the Initial Assessment Status field of the Exempt Status tab of
SVAMSHD, that value is reported for this element. If no value exists, the value defined for
internal code MIS_SS04 on GTVSDAX is reported. Refer to “Education goal and
exemption status default values” on page 176 for more information about the GTVSDAX
setting for this element.
SS05 Student Education Plan Exempt Status
If a value exists in the Education Plan Status field of the Exempt Status tab of
SVAMSHD, that value is reported for this element. If no value exists, the value defined for
internal code MIS_SS05 on GTVSDAX is reported. Refer to “Education goal and
exemption status default values” on page 176 for more information about the GTVSDAX
setting for this element.
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SS06 Initial Orientation and SS11.1 Orientation
SS11.1 is the notation used to designate the SS11 element position 1. This notation is
used in the SVAMSTD field label. The phrases “reporting term” and “this term” refer to the
term specified in the key block of SVAMSTD or the term specified when the SS report was
run. The references to View Calculation Details refer to the buttons on SVAMSTD. The
phrase “data window” refers to the data window that is displayed when you click View
Calculation Details for the specified element.
SS06 and SS11.1 are a pair of elements used to report orientation services data for the
reporting term. The data for these elements is loaded on SVAMSTD, and they have a
complicated calculation process with a relationship to each other. To help research or
confirm a result on the SS report output for these elements, you can view the values that
will be reported for them by clicking
Calculate in the MIS SS Report Preview block.
If you click
View Calculation Details for one of these fields, the system displays a
data window that explains how the result was calculated and the data that was found to
support it. The next section explains how the details in the data window are calculated.
Calculation logic for initial elements SS06 and SS11.1
This section describes the calculation logic for initial elements SS06 and SS11.1. To
simplify the explanations, the references to reported values include only the codes. The
following table provides the text meanings of the codes.
Code
Description
SS06
A
“Yes,” the student did participate in initial-qualifying orientation
services.
N
“No,” the student did not participate in initial-qualifying orientation
services.
SS11.1
0
“No,” no reportable services were provided.
1
“Yes,” reportable services were provided.
The calculations for the SS06 and SS11.1 elements are as follows.
The SS06 and SS11.1 elements are initialized to their respective “no” values: N and 0.
1. If no record exists on the Orientation tab of SVAMSTD for the reporting term, the SS06
element is reported with the value N and the SS11.1 element is reported with the value
0. The data window for each element displays a message indicating there are no
reportable services in this term. No further searching is performed.
2. If the only services listed for this term are coded as not being initial-qualifying (that is,
the Qualifying Initial Orientation check box on SVVOSST is unchecked), the SS06
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element is reported with the value N, and the data window for the SS06 element
displays a message indicating there are no reportable services. The SS11.1 element
is reported with the value 1 and the data window for the SS11.1 element displays a
message noting that only non-initial-qualifying services exist. No further searching is
performed.
3. If there are services listed for this term coded as being initial-qualifying (that is, the
Qualifying Initial Orientation check box is checked), the calculation searches for
prior initial-qualifying services including the evaluation for three-year absence. This
search is detailed in section “Logic for determining three-year absence (initial
elements)” on page 179.
3.1.
If the search in step Step 3 returns the results that the reporting term’s service
can be reported as the initial service, the SS06 is reported with the value A, and
the data window for the SS06 element displays a message noting that such a
service exists and provides the service’s details.
To determine the SS11.1 value, the system now checks whether there are any
extra services of any type that can be reported as an extra or follow-up service
in this term.
– If the record count for orientation services in this term is greater than 1 (the
Qualifying Initial Orientation check box setting does not matter at this
point), the SS11.1 element is reported with a value of 1 because this term has
extra services, and the data window for the SS11.1 element displays a
message indicating a service exists that was not reported in SS06 and
provides the service’s details. No further searching is performed.
Note: The system does not use the same record to report A for the SS06
element and to report 1 for the SS11.1 element.
– If the record count for orientation services is not greater than 1, the SS11.1
element is reported as 0, and the data window for the SS11.1 element
displays a message indicating that no services exists that were not reported in
the SS06 element. No further searching is performed.
3.2.
If the search in step Step 3 returns the results that this term’s service cannot be
reported as the initial service, the following results are reported.
– The SS06 element is reported as N, and the data window for the SS06
element displays a message indicating that although this term does have
initial-qualifying services, they cannot be reported as the initial service
because a prior service exists without a three-year absence. It includes the
prior term’s service details to provide proof of why this term’s services cannot
be initial.
– The SS11.1 element is reported as 1 because this term’s service is
considered an extra or follow-up service in this situation, and the data window
for the SS11.1 element displays a message indicating a service exists that
was not reported in the SS06 element and provides the services details. No
further searching is performed.
3.3.
If your SVRTMIS data is not complete for all terms, the search in step Step 3
cannot finish its evaluation when the enrollment search is required. In this case,
the SS06 and SS11.1 elements are both reported as spaces/filler, and the data
window for the each of these elements displays a message indicating that the
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calculation could not be completed because a term is missing its enrollment
cutoff. (The missing term is specified in the message.)
The CALBSTU installation includes the svrtmis_report_080901.sql
script that you can use to verify that all of your terms are defined on SVRTMIS.
Use this script as needed to save time by finding all the terms missing from the
SVRTMIS setups.
Note: Because not all IDs listed on the SS report require the enrollment
search, there will be cases where some IDs have spaces/filler reported
with this error while other IDs list valid results. Additionally, since not all
IDs require a search of the same range of terms in the enrollment search,
you can see differences is this respect, too. One ID might require a
search of only five years' worth of terms and not encounter an error, while
another requires a search of 10 years' worth of terms and does encounter
an error.
SS07 Initial Assessment and SS11.2 Assessment/Career/Interest
SS11.2 is the notation used to designate the SS11 element position 2. This notation is
used in the SVAMSTD field label. The phrases “reporting term” and “this term” refer to the
term specified in the key block of SVAMSTD or the term specified when the SS report was
run. The references to View Calculation Details refer to the buttons on SVAMSTD. The
phrase “data window” refers to the data window that is displayed when you click View
Calculation Details for the specified element.
SS07 and SS11.2 are a pair of elements used to report assessment services data for the
reporting term. The SS11.2 element additionally reports career and interest information.
The data for these elements is loaded on SVAMSTD, and they have a complicated
calculation process with a relationship to each other. To help research or confirm a result
on the SS report output for these elements, you can view the values that will be reported
for them by clicking
Calculate in the MIS SS Report Preview block.
If you click
View Calculation Details for one of these fields, the system displays a
data window that explains how the result was calculated and the data that was found to
support it. The next section explains how the details in the data window are calculated.
Calculation logic for initial elements SS07 and SS11.2
This section describes the calculation logic for initial elements SS07 and SS11.2. To
simplify the explanations, the references to reported values include only the codes. The
following table provides the text meanings of the codes.
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Code
Description
SS07
This is a positional element with four separate yes/no values. Each position
reports the applicable one-character value for that type of service. For example,
the value 0010 means that no reportable and initial-qualifying services were
provided for the types of services in positions 1, 2, and 4, while a reportable and
initial-qualifying services was provided for the type of service in position 3.
The positions are as follows.
• Position 1: Student received placement services based on alternative measures
in lieu of an assessment test.
• Position 2: Student received placement services based on assessment testing
and alternate multiple measures.
• Position 3: Student received placement services based on placement results
from other college or university.
• Position 4: Student received placement services based on Early Assessment
Program (EAP) test results.
0
“No,” no reportable and initial-qualifying services were provided.
1
“Yes,” reportable and initial-qualifying services were provided.
SS11.2
0
“No,” no reportable services were provided.
1
“Yes,” reportable services were provided.
The calculations for the SS07 and SS11.2 elements are as follows.
The SS07 and SS11.2 elements are initialized to their respective “no” values: 0000 (“no”
in all four positions) and 0.
Note: Once the SS11.2 element is set to 1 for any reason, it cannot be
reset to 0. The value can be changed from 0 to 1 later in the calculations,
but it cannot be changed from 1 to 0.
1. The SS11.2 element reports the career or interest service data that is unrelated to the
SS07 element. If any records exist on the Career/Interest tab of SVAMSTD for the
reporting term, the SS11.2 element is reported with the value 1, and the data window
for the SS11.2 element displays a message noting that career or services exists.
The calculation must continue with step Step 2 to evaluate the assessment services
for the SS07 and SS11.2 elements. If any assessment data is found that could be
reported in the SS11.2 element, it is noted in the data window in addition to what was
found for career or interest. The SS11.2 element can only report 1. However, by
noting that there are both career or interest services in addition to other assessment
services for SS11.2, it is providing the complete picture of all reasons why SS11.2 can
be reported as 1.
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2. If no record exists on the Assessment tab of SVAMSTD for the reporting term, the
SS07 element is reported with the value 0000.
The SS11.2 element is reported with the value 0 if there were also no reportable
career or interest to report from step Step 1.
The data window for each of these elements displays a message indicating there are
no reportable assessment services in this term. (Even if the SS11.2 element is already
1 because of career or interest services, the additional notation is made regarding the
lack of assessment services.)
No further searching is performed.
3. If the only services listed for this term are coded as non-initial-qualifying (that is, the
value in the Assessment Service field for the code on SVVASST is Assessment
for Other Disciplines), the SS07 element is reported with the value 0000,
and the data window for the SS07 element displays a message indicating there are no
reportable services. The SS11.2 element is reported with the value 1, and the data
window for the SS11.2 element displays a message noting that only non-initialqualifying services exist. (This is added to the SS11.2 career or interest details.) No
further searching is performed.
4. If there are services listed that are coded as being initial-qualifying (that is, the value in
the Assessment Service field for the code on SVVASST is Alternative
Measure, Early Assessment Program (EAP), Other
Institution Placement, or Testing) for this term, the calculation searches
for prior initial-qualifying services including the evaluation for three-year absence. This
search is explained in Logic for determining three-year absence (initial elements).
4.1.
If the search in step Step 4 returns the results that the reporting term’s service
can be reported as the initial service, the SS07 element is reported with the
value 1, but the precise configuration of the “yes” value must be calculated. At
the end of this calculation, one or more of the four positions of SS07 is reported
with the value 1, and the data window displays the supporting details for each
position (that is, whether a service exists or not for each type of placement
service).
– For the SS07.1 element (that is, SS07 position 1):
– If the reporting term has at least one service whose SVVASST assessment
service type is Alternative Measure, the SS07.1 element is reported
with the value 1, and the data window for the SS07 element displays a
message noting that such a service exists and provides the service’s details.
– If no Alternative Measure records exist in this term, the SS07.1
element is reported with the value 0, and the data window for the SS07
element displays a message noting that no such a service exists in the term.
– For the SS07.2 element:
– If the reporting term has at least one service whose SVVASST assessment
service type is Testing, the SS07.2 element is reported with the value 1,
and the data window for SS07 element displays a message noting that such a
service exists and provides the service’s details.
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– If no Testing records exist in this term, the SS07.2 element is reported with
the value 0, and the data window for the SS07 element displays a message
noting that no such a service exists in the term.
– For the SS07.3 element:
– If the reporting term has at least one service whose SVVASST assessment
service type is Other Institution Placement, the SS07.3 element
is reported with the value 1, and the data window for SS07 element displays a
message noting that such a service exists and provides the service’s details.
– If no Other Institution Placement records exist in this term, the
SS07.3 element is reported with the value 0, and the data window for the
SS07 element displays a message noting that no such a service exists in the
term.
– For the SS07.4 element:
– If the reporting term has at least one service whose SVVASST assessment
service type is Early Assessment Program (EAP), the SS07.4
element is reported with the value 1, and the data window for SS07 element
displays a message noting that such a service exists and provides the
service’s details.
– If no Early Assessment Program (EAP) records exist in this term,
the SS07.4 element is reported with the value 0, and the data window for the
SS07 element displays a message noting that no such a service exists in the
term.
– To determine the SS11.2 value, the system now checks whether there are any
extra services of any type that can be reported as an extra or follow-up
service in this term. This occurs in one of the following ways.
– If either there is non-initial-qualifying service (that is, the value in the
Assessment Service field for the code on SVVASST is Assessment for
Other Disciplines) or any extra services of the other four types (an
extra service that was not already reported for the SS07 element), the SS11.2
element is reported as 1 because the reporting term has extra services. The
data window for the SS11.2 element displays a message indicating a service
exists that was not reported for the SS07 element and provides the service’s
details. (This is added to the SS11.2 career or interest details.)
No further searching is performed.
Note: The system does not use the same record to report 1 in any
position for the SS07 element and to report 1 for the SS11.2 element.
– If there is no non-initial-qualifying service (that is, the value in the
Assessment Service field for the code on SVVASST is Assessment for
Other Disciplines) and there are no extra services of the other four
types (an extra service that was not already reported for the SS07 element),
the SS11.2 element is reported with a value of 0 (as long as there were also
no reportable career or interest to report from step Step 1), and the data
window for the SS11.2 element displays a message indicating that no
services exists that were not reported for the SS07 element. (This is added to
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the SS11.2 career or interest details.)
No further searching is performed.
4.2.
If the search in step Step 4 returns the results that this term’s service cannot be
reported as the initial service, the following results are reported.
– The SS07 element is reported with a value of 0000 (No), and the data
window for the SS07 element displays a message indicating that while this
term does have initial-qualifying services, they cannot be reported as the
initial service because a prior service exists without a three-year absence.
The message includes the prior term’s service details to provide proof of why
this term’s services cannot be initial.
– The SS11.2 element is reported with a value of 1 because this term’s service
is considered an extra or follow-up service in this situation, and the data
window for the SS11.2 element displays a message indicating a service exists
that was not reported in SS07 and provides the service’s details. (This is
added to the SS11.2 career or interest details.) No further searching is
performed.
4.3.
If your SVRTMIS data is not complete for all terms, the search in step Step 4
cannot finish its evaluation when the enrollment search is required. In this case,
the SS07 and SS11.2 elements are both reported as spaces/filler, and the data
window for each element displays a message indicating that the calculation
could not be completed because a term is missing its enrollment cutoff. (The
missing term is specified in the message.)
The CALBSTU installation includes the svrtmis_report_080901.sql
script that you can use to verify that all of your terms are defined on SVRTMIS.
Use this script as needed to save time by finding all the terms missing from the
SVRTMIS setups.
Note: Because not all IDs listed on the SS report require the enrollment
search, there will be cases where some IDs have spaces/filler reported
with this error while other IDs list valid results. Additionally, since not all
IDs require a search of the same range of terms in the enrollment search,
you can see differences is this respect, too. One ID might require a
search of only five years' worth of terms and not encounter an error, while
another requires a search of 10 years' worth of terms and does encounter
an error.
SS08 Counseling/Advisement
If at least one service record exists on the Counsel/Advise tab of SVAMSTD for the
reporting term (the term in the key block of SVAMSTD or the term specified when the SS
report was run), this element is reported as the value that represents “yes.” Values are as
follows:
• A: Student received counseling/advisement services during the reporting term
• N: Student did not participate in counseling or advisement services during the reporting
term
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The data for this element is loaded on SVAMSTD. To help research or confirm a result on
the SS report output for it, you can view the values that will be reported for these elements
by clicking
Calculate in the MIS SS Report Preview block.
If you click
View Calculation Details for this field, the system displays a data window
that explains how the result was calculated and the data that was found to support it.
SS09 Education Plan and SS11.3 Education Plan
SS11.3 is the notation used to designate the SS11 element position 3. This notation is
used in the SVAMSTD field label. The phrases “reporting term” and “this term” refer to the
term specified in the key block of SVAMSTD or the term specified when the SS report was
run. The references to View Calculation Details refer to the buttons on SVAMSTD. The
phrase “data window” refers to the data window that is displayed when you click View
Calculation Details for the specified element.
SS09 and SS11.3 are a pair of elements used to report education plan data for the
reporting term. The data for these elements is loaded on SVAMSTD, and they have a
complicated calculation process with a relationship to each other. To help research or
confirm a result on the SS report output for these elements, you can view the values that
will be reported for these elements by clicking
Preview block of SVAMSTD.
Calculate in the MIS SS Report
If you click
View Calculation Details for one of these fields, the system displays a
data window that explains how the result was calculated and the data that was found to
support it. The next section explains how the details in the data window are calculated.
Calculation logic for initial elements SS09 and SS11.3
This section describes the calculation logic for initial elements SS09 and SS11.3. To
simplify the explanations, the references to reported values include only the codes. The
following table provides the text meanings of the codes.
Code
Description
SS09
A
The student developed an abbreviated education plan (initial or not).
B
The student developed an abbreviated and a comprehensive
education plan. This is only used when both the abbreviated and the
comprehensive education plan are initial of each type. It is not used if
only one of them is the initial of its type while the other is not the initial
of its type. (This is per CCCCO instructions.)
C
The student developed a comprehensive education plan (initial or
not).
N
The student did not complete an education plan during the term.
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Code
Description
SS11.3
0
“No,” either no reportable extra or follow-up services were provided or
the A, C, or B value reported for the SS09 element is an initial
service.
1
“Yes,” reportable extra or follow-up services were provided or the A or
C value reported for the SS09 element is not an initial service.
The SS09 and SS11.3 valid value relationship is not consistent with the CCCCO design
for the SS06/SS11.1 and SS07/SS11.2 elements. SS09 is not purely an “initial” element,
while the SS06 and SS07 elements are. With SS06 and SS07, the same data reported as
“yes” in those elements cannot be used to cause a “yes” result in the respective SS11
positions. This is not the case with the SS09 and SS11.3 elements. In some
circumstances, SS09 has a value of A or C (which both represent “yes”) and SS11.3 has a
value of 1 (which also represents “yes”), and those respective “yes” values are related to
the same record in this term. This is per the instructions and regulations of the CCCCO.
Because of the complexities of the SS09 and SS11.3 calculations and the element
relationships, the explanations in data window for each of these elements are very
detailed and can be quite long. In SS11.3 in particular, there might be several reasons
provided for why the “yes” result is valid.
The calculations for the SS09 and SS11.3 elements are as follows.
SS09 and SS11.3 are initialized to their respective “no” values: N and 0.
Note: Once the SS11.3 element is set to 1 for any reason, it cannot be
reset to 0. The value can be changed from 0 to 1 later in the calculations,
but it cannot be changed from 1 to 0.
1. If no record exists on the Education Plan tab of SVAMSTD for the reporting term, the
SS09 element is reported with the value N and the SS11.3 element is reported with
the value 0, and the data window for each of the elements displays a message
indicating there are no reportable services in this term. No further searching is
performed.
2. If the only services listed for this term are coded as not being other or follow-up (that
is, the value in the Education Plan Service field on SVVEPST is Other or
Follow-Up Education Plan), the SS09 element is reported with the value N,
and the data window for the SS09 element displays a message indicating there are no
abbreviated or comprehensive services. The SS11.3 element is reported with the
value 1, and the data window displays a message noting the other or follow-up
service’s details. No further searching is performed.
3. If the services listed for this term include a mixture that includes at least one service
whose SVVASST education plan service type is Other or Follow-Up
Education Plan and any number of services whose education plan service type
is Abbreviated Education Plan or Comprehensive Education
Plan, the SS11.3 element is reported with the value 1, and the data window for
SS11.3 element displays a message noting the other or follow-up service’s details.
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The calculation continues in order to determine the remaining details. The calculation for
abbreviated education plans (SS09=A) is first, and the calculation for comprehensive
education plans (SS09=C) is second because it has a higher priority in SS09 reporting. A
value of A for element SS09 can be replaced by C when both service types exist.
However, the results of the A calculation are critical and necessary to determine whether
the value B for the SS09 element is appropriate.
4. A Search: If there are services whose SVVEPST education plan service type is
Abbreviated Education Plan for this term, the calculation searches for prior
initial-qualifying Abbreviated Education Plan services including the
evaluation for a three-year absence. This search is explained in Logic for determining
three-year absence (initial elements). In this case, the search looks exclusively for
prior Abbreviated Education Plan services. (It does not looking for prior
Comprehensive Education Plan services.)
4.1.
If the search in step Step 4 returns the results that the reporting term’s
Abbreviated Education Plan service can be reported as the initial
service, the SS09 element is reported with a value of A, and the SS11.3 value is
reported with a value of 0, although if SS11.3 was already 1 because the
calculation in step Step 3 (Other or Follow-Up Education Plan), it
is not changed. The data window for SS09 element displays a message noting
that an Abbreviated Education Plan service that it is the initial service
of this type exists and provides the service’s details. The system also keeps
track that this was an initial A service since this information is needed in order to
calculate the B value later.
To determine the value for the SS11.3 element, the system now checks whether
there are any extra Abbreviated Education Plan services that can be
reported as an extra or follow-up service in this term.
– If the record count for Abbreviated Education Plan services in this
term is greater than 1, the SS11.3 element is reported with a value of 1
because this term has extra services. The data window for SS11.3 element
displays a message indicating a service exists that was not reported for the
SS09 element and provides the service’s details. (This is in addition to
anything noted for an Other or Follow-Up Education Plan if one
was found in step Step 3.) The A Search ends and the system continues with
the C Search in step Step 5.
– If the record count for Abbreviated Education Plan is not greater
than 1, the SS11.3 element is reported with a value of 0, although if SS11.3
was already 1 because the calculation in step Step 3, it is not changed. The
data window for SS11.3 element displays a message indicating that no extra
Abbreviated Education Plan services exists that were not reported
for the SS09 element. The A Search ends and the system continues with the
C Search in step Step 5.
4.2.
If the search in step Step 4 returns the results that this term’s Abbreviated
Education Plan service cannot be reported as the initial service, the
following results are reported.
– The SS09 element is reported with a value of A, and the data window for
SS09 element displays a message indicating that while this term does have
Abbreviated Education Plan services, it cannot be reported as the
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initial service because a prior service exists without a three-year absence.
The message also provides the prior term’s service details to explain why this
term’s services cannot be “initial.”
– The SS11.3 element is reported with a value of 1 because this term’s service
is considered an extra or follow-up service in this situation. The data window
for SS11.3 element displays a message indicating that an Abbreviated
Education Plan service exists that is not an initial service of this type,
and provides the service’s details. (This is in addition to anything noted for an
Other or Follow-Up Education Plan if one was found in Step 3.)
The A Search ends and the system continues with the C Search in step Step 5.
5. C Search: If there are services whose SVVEPST education plan service type is
Comprehensive Education Plan for this term, the calculation searches for
prior initial-qualifying Comprehensive Education Plan services including the
evaluation for a three-year absence. This search is explained in Logic for determining
three-year absence (initial elements). In this case, the search looks exclusively for
prior Comprehensive Education Plan services.
5.1.
If the search in step Step 5 returns the results that the reporting term’s
Comprehensive Education Plan service can be reported as the initial
service, the SS09 element is reported with a value of C (which might mean that
A is being replaced by C as required by CCCCO instructions), and the SS11.3
element is reported with a value of 0, although if SS11.3 was already 1 because
of the calculations in steps Step 3 (Other or Follow-Up Education
Plan) and Step 4 (Abbreviated Education Plan), it is not changed.
The data window for SS09 element displays a message noting that a
Comprehensive Education Plan service exists and that it is the initial
service of this type, and provides the service’s details. (This is in addition to
anything noted for an Abbreviated Education Plan in step Step 4.)
The system also keeps track that this was an initial C service since this
information is needed in order to calculate the B value later.
To determine the value for the SS11.3 element, the system now checks whether
there are any extra Comprehensive Education Plan services that can
be reported as an extra or follow-up service in this term.
– If the record count for Comprehensive Education Plan services in
this term is greater than 1, the SS11.3 element is reported with the value 1
because this term has extra services. The data window for SS11.3 element
displays a message indicating that a service exists that was not reported for
the SS09 element, and provides the service’s details. (This is in addition to
anything noted for an Other or Follow-Up Education Plan if one
was found in step Step 3 and in addition to anything noted for an
Abbreviated Education Plan in step Step 4.) The C Search ends
and the system continues with the B Search in step Step 6.
– If the record count for Comprehensive Education Plan services is
not greater than 1, the SS11.3 element is reported with a value of 0, although
if SS11.3 was already 1 because the calculations in steps Step 3 (Other or
Follow-Up Education Plan) and Step 4 (Abbreviated
Education Plan), it is not changed. The data window for SS11.3 element
displays a message indicating that no extra Comprehensive
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Education Plan services exists that were not reported for the SS09
element. The C Search ends and the system continues with the B Search in
step Step 6.
5.2.
If the search in step Step 5 returns the results that this term’s
Comprehensive Education Plan service cannot be reported as the
initial service, the following results are reported.
– The SS09 element is reported with a value of C (which might mean that A is
being replaced by C as required by CCCCO instructions). The data window
for SS09 element displays a message indicating that although this term has
Comprehensive Education Plan services, it cannot be reported as
the initial service because a prior service exists without a three-year absence.
It includes the prior term’s service details to explain why this term’s services
cannot be “initial.”
– The SS11.3 element is reported with a value of 1 because this term’s service
is considered an extra or follow-up service in this situation. The data window
for SS11.3 element displays a message indicating that a Comprehensive
Education Plan service exists that is not an initial service of this type,
and provides the service’s details. (This is in addition to anything noted for an
Other or Follow-Up Education Plan if one was found in step
Step 3 and in addition to anything noted for an Abbreviated
Education Plan in step Step 4.)
The C Search ends and the system continues with the B Search in step Step 6.
6. B Search: As a final step, the system determines whether the SS09 element can be B
(Both). If the result of the A Search in step Step 4 (Abbreviated Education
Plan) noted that this was an initial A and the result of the C Search step Step 5
(Comprehensive Education Plan) noted that this was an initial C, the value
for the SS09 element is changed to B, and the data window for SS09 displays a final
notation that both service types were “initial.”
7. If your SVRTMIS data is not complete for all terms, the A search in step Step 4
(Abbreviated Education Plan) and the C search in step Step 5
(Comprehensive Education Plan) cannot finish their evaluations when the
enrollment search is required. In this case, the SS09 and SS11.3 elements are both
reported as spaces/filler. The data window for each element displays a message
indicating that the calculation could not be completed because a term is missing its
enrollment cutoff. (The missing term is specified in the message.)
The CALBSTU installation includes the svrtmis_report_080901.sql script
that you can use to verify that all of your terms are defined on SVRTMIS. Use this
script as needed to save time by finding all the terms missing from the SVRTMIS
setups.
Note: Because not all IDs listed on the SS report require the enrollment
search, there will be cases where some IDs have spaces/filler reported
with this error while other IDs list valid results. Additionally, since not all
IDs require a search of the same range of terms in the enrollment search,
you can see differences is this respect, too. One ID might require a
search of only five years' worth of terms and not encounter an error, while
Banner California Community Colleges Baseline Student Handbook
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198
another requires a search of 10 years' worth of terms and does encounter
an error.
SS10 Academic Progress and SS11.4 Academic/Progress Probation
SS11.4 is the notation used to designate the SS11 element position 4. This notation is
used in the SVAMSTD form field label. The phrases “reporting term” and “this term” refer
to the term specified in the key block of SVAMSTD or the term specified when the SS
report was run. The references to View Calculation Details refer to the buttons on
SVAMSTD. The phrase “data window” refers to the data window that is displayed when
you click View Calculation Details for the specified element.
SS10 and SS11.4 are a pair of elements used to report academic progress and probation
services data for the reporting term. They report similar data, but they do not duplicate the
same data record. Each element reports data for a record unique to it. To help research or
confirm a result on the SS report output for these elements, you can view the values that
will be reported for these elements by clicking
Preview block of SVAMSTD.
Calculate in the MIS SS Report
If you click
View Calculation Details for one of these fields, the system displays a
data window that explains how the result was calculated and the data that was found to
support it. The next section explains how the details in the data window are calculated.
If no record exists on the Academic Progress tab of SVAMSTD for the reporting term, the
SS10 element is reported with the value N (No) and the SS11.4 element is reported with
the value 0 (No).
If there is a single record for with a service code that is defined on SVVPRST with a
probation support service of either Probation Support Intervention (A) or Support Pending
Dismissal (C), the SS10 element is reported with the respective probation support service
value (A or C). If there are no such records, the SS10 element is reported with the value N
(No).
If one of the following conditions is true, the SS11.4 element is reported with the value 1
(Yes):
• A record exists with a service code that is defined on SVVPRST with a probation
support service of Other Academic Progress (OAP)
• An extra second record exists that was not reported in SS10 with a service code that is
defined on SVVPRST with a probation support service of either Probation Support
Intervention (A) or Support Pending Dismissal (C)
If neither of these conditions is true, the SS11.4 element is reported with the value 0 (No)
Note: The system does not use the same record to report A or C for
element SS10 and to report 1 for element SS11.4.
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199
Forms
The following forms were added or modified for the MIS Reporting functionality:
• Basic Course Information Form (SCACRSE)
• Course Detail Information Form (SCADETL)
• Education Opportunity Programs & Services Form (SGAEOPS)
• Student Institutional Reporting Requirements Form (SGAUSDF)
• Program Definition Rules Form (SMAPRLE)
• Calendar Day Information Form (SOACALD)
• Test Score Information Form (SOATEST)
• Assignment Type Code Validation Form (STVASTY)
• Campus Code Validation Form (STVCAMP)
• CIPC Code Validation Form (STVCIPC)
• Institutional Type of Day Validation Form (STVDAYT)
• Education Opportunity Prog/Serv Status Validation Form (STVEOPS)
• Major, Minor, Concentration Code Validation Form (STVMAJR)
• Residence Code Validation Form (STVRESD)
• Term Code Validation Form (STVTERM)
• Institution MIS Control Form (SVAIMIS)
• MIS Special Historical Data Form (SVAMISH)
• MIS Special Term Data Form (SVAMIST)
• MIS Special Historical Query Form (SVQMISH)
• MIS Success and Support Services Historical Data Form (SVAMSHD)
• MIS Success and Support Services Term Data Form (SVAMSTD)
• MIS Student Success Term Enrollment Absence Rules Form (SVRTMIS)
• Assessment Services Validation Form (SVVASST)
• Course Credit Status Validation Form (SVVCCST)
• Course Funding Agency Validation Form (SVVCFUN)
• Career and Interest Services Validation Form (SVVCINT)
• Course Non-Credit Status Validation Form (SVVCNCC)
• Counseling and Advisement Services Validation Form (SVVCOST)
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200
• Course Program Status Validation Form (SVVCPSC)
• Education Plan Services Validation Form (SVVEPST)
• Guardian Education Level Validation Form (SVVGEDL)
• Student MCHS/ECHS Status Validation Form (SVVMCHS)
• Student MESA/ASEM Status Validation Form (SVVMESA)
• Student Puente Program Status Validation Form (SVVPNTE)
• Orientation Services Validation Form (SVVOSST)
• Academic or Progress Probation Services Validation Form (SVVPRST)
• Student Incarcerated Status Validation Form (SVVSIST)
• Student Umoja Program Status Validation Form (SVVSUST)
• Workforce Investment Act Veteran Status Validation Form (SVVWIAV)
These forms are discussed in the Banner CALBSTU Online Help.
Tables
The following tables were added or modified for the MIS Reporting functionality:
• Course General Information Base Table (SCBCRSE)
• Supplemental Course Data Table (SCBSUPP)
• Student Institutional Reporting Requirements Table (SGBUSER)
• Program Rules Table (SMRPRLE)
• College Calendar Day Information Table (SOBCALD)
• Assignment Type Validation Table (STVASTY)
• Day Type Validation Table (STVDAYT)
• Residence Code Validation Table (STVRESD)
• Term Code Validation Table (STVTERM)
• Exempt Status Table (SVBEXST)
• Institution MIS Control Table (SVBIMIS)
• Student MCHS/ECHS Program Status Table (SVBMCHS)
• Student MESA/ASEM Status Table (SVBMESA)
• Student Puente Program Status Table (SVBPNTE)
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201
• Student Career Advancement Academy (CAA) Status Table (SVBSCAA)
• Foster Youth Status Table (SVBSFYS)
• Guardian/Parent Information Table (SVBSGPD)
• Student Incarcerated Status Table (SVBSIST)
• Military Service Status Table (SVBSMSS)
• Student Umoja Program Status Table (SVBSUST)
• Services Assessment Table (SVRASMT)
• Services Counseling and Advising Table (SVRCNAD)
• Services Career and Interest Table (SVRCRIN)
• Education Goals Table (SVREDGL)
• Services Education Plan Table (SVREDPL)
• Services Orientation Table (SVRORNT)
• Services Academic Progress Table (SVRPRGS)
• MIS Student Success Term Enrollment Absence Rules Table (SVRTMIS)
• Temporary Services Term information Table (SVTMSTI)
• Assessment Services Validation Table (SVVASST)
• Course Credit Status Validation Table (SVVCCST)
• Course Funding Agency Validation Table (SVVCFUN)
• Career and Interest Services Validation Table (SVVCINT)
• Course Non-Credit Status Validation Table (SVVCNCC)
• Counseling and Advisement Services Validation Table (SVVCOST)
• Course Program Status Validation Table (SVVCPSC)
• Education Plan Services Validation Table (SVVEPST)
• Services Exempt Status Validation Table (SVVEXST)
• Guardian Education Level Validation Table (SVVGEDL)
• Student MCHS/ECHS Status Validation Table (SVVMCHS)
• Student MESA/ASEM Status Validation Table (SVVMESA)
• Orientation Services Validation Table (SVVOSST)
• Academic or Progress Probation Services Validation Table (SVVPRST)
• Student Puente Program Status Validation Table (SVVPNTE)
• Student Incarcerated Status Validation Table (SVVSIST)
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202
• Student Umoja Program Status Validation Table (SVVSUST)
• Workforce Investment Act Veteran Status Validation Table (SVVWIAV)
These tables are discussed in “Tables” on page 279.
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203
Reports
This section describes the following reports:
• “Course Data Report (CB)” on page 205
• “MIS College Calendar Day Report (CC)” on page 208
• “CalWORKs Student Work Activity Report (CW)” on page 210
• “Student Assessment Data Report (SA)” on page 212
• “Student Basic Data Report (SB_STU)” on page 214
• “Student CalWORKs Report (SC)” on page 218
• “Student Disability Data Report (SD)” on page 220
• “Student EOPS Record Report (SE)” on page 222
• “Student Special Population Data Report (SG)” on page 224
• “SSN Update Record Report (SI)” on page 226
• “Student Matriculation Data Report (SM)” on page 228
• “Student Program Award Data Report (SP)” on page 230
• “Student Success Report (SS)” on page 232
• “Student VTEA Data Report (SV)” on page 234
• “Student Enrollment Report (SX)” on page 236
• “Section Data Report (XB)” on page 238
• “Faculty Assignment Data Report (XE)” on page 240
• “Session Data Report (XF)” on page 242
The following reports are now obsolete and their descriptions are no longer contained in
this Handbook:
• Financial Aid Award Data Report (FA), which was replaced by FA_FINAID in CALBFA
• Student Basic Data Report (SB), which was replaced by SB_STU in CALBSTU
• Student Financial Aid Data Report (SF), which was replaced by SF_FINAID in CALBFA
Information about these three reports can be obtained from the 8.9 version of the Banner
California Community Colleges Solution Center Handbook.
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|
204
Banner California Community Colleges Baseline Student Handbook
Course Data Report (CB)
The Course Data Report (CB) provides course information in the proper format as defined by the CCCCO.
Note: CCCCO “syntactical edits” are not coded into the MIS reports. The report’s logic will not use the syntactical edits to
replace user-added data. If a report hits syntactical errors during the CCCCO upload, the user should correct the data that
caused the errors. (An example of this is CB report for elements CB21 related to CB03, CB04, CB05, and CB08.)
Use the Report Engine Run Form (GVAREPT) and the Report Engine Process (GVPRMIS), as described in “Run MIS reports” on page 113,
to run this report. (Refer to the Banner Report Engine Handbook for details about GVPRMIS as well as information about how to create a
modified report.)
Note: The report sample shows the output from GVPRMIS since the output from GVAREPT is stored in a table.
|
Parameter Name
Required?
Description
Values
Term
Yes
Term for which data is being reported.
Term Code Validation Form
(STVTERM)
District_College_ID
Yes
District/College ID assigned by the CCCCO (MIS
element GI01). The GTVDICD value specifies the group
of campus to be report based on the STVCAMP setup.
District/Division Code Validation
(GTVDICD)
205
Banner California Community Colleges Baseline Student Handbook
Report sample — Course Data Report (CB)
06-JUN-2011 03:36 PM
CB
|
GI90
---CB11
---CB
GI01
---CB12
---123
CB
123
CB
123
CB
123
CB
123
CB
123
CB
123
CB
123
CB
D
CB
123
CB
A
CB
123
CB
123
CB
A
CB
123
CB
123
CB
I
CB
123
CB
123
CB
123
CB
123
CB
123
CB
I
CB
123
123
123
123
123
123
GI03
---CB13
---060
S
060
N
060
N
060
N
060
N
060
N
060
N
060
N
060
N
060
N
060
N
060
N
060
N
060
N
060
N
060
N
060
N
060
N
060
N
060
N
060
N
060
N
060
N
060
N
C3SC Working Instance
Report Engine Process
GVPRMIS 8.1 C3SC
CB00
CB01
CB02
CB03
CB04 CB05 CB06 CB07
------------ ------------ -------------------------------------------------------------------- ------ ---- ---- ---- ---CB14
CB15
CB16
CB17
CB18
CB19
CB20
CB21 CB22 CB23 CB24 FILLER
------ -------- ------------ ------------ ------------ ------- --------- ---- ---- ---- ---- ---------------------------123123123123 ACCT2310
Intermediate Accounting I
050200 D
B
0300 0000
BBTEST CCTEST
DDTEST EETEST
C
Y
A
1
BIOL1000
Concepts in Biology
D
C
1500 0000
YYYYYY YYYYYYYY
YYYYYYY YYYYYYYYY Y
Y
Y
BIOL1020
Biological Principles
D
C
0300 0300
YYYYYY YYYYYYYY
YYYYYYY YYYYYYYYY Y
Y
Y
BIOL1021
Biological Principles Lab
D
C
0100 0100
YYYYYY YYYYYYYY
YYYYYYY YYYYYYYYY Y
Y
Y
123456789012 ENGL1005
Literature & Composition I
D
C
0300 0300
YYYYYY YYYYYYYY
YYYYYYY YYYYYYYYY A
Y
Y
X
MGMT3301
Business Admin. Leadership
D
C
0300 0300
YYYYYY YYYYYYYY
YYYYYYY YYYYYYYYY Y
Y
Y
456456456456 ACCT2470
Cost Accounting & Analysis
D
B
0300 0300
YYYYYY YYYYYYYY
YYYYYYY YYYYYYYYY A
Y
Y
1
MGMT1006
Microcomputers with Applicatns
D
C
0300 0300
YYYYYY YYYYYYYY
YYYYYYY YYYYYYYYY Y
Y
Y
987654
MGMT2006
Info. Sys. for Management
059900 D
C
0300 0300
YYYYYY YYYYYYYY
YYYYYYY YYYYYYYYY Y
Y
A
1
ACCT2320
Intermediate Accounting I
N
C
0000 0000
YYYYYY YYYYYYYY
YYYYYYY YYYYYYYYY A
X
Y
X
123456789012 ACCT2460
Federal Income Tax
D
C
0300 0300
YYYYYY YYYYYYYY
YYYYYYY YYYYYYYYY Y
Y
Y
1
BIOL1011
Biological Principles Lab
D
C
0100 0100
YYYYYY YYYYYYYY
YYYYYYY YYYYYYYYY Y
Y
Y
MGMT1102
Organization & Management
D
C
0300 0300
YYYYYY YYYYYYYY
YYYYYYY YYYYYYYYY Y
Y
Y
X
123987000004 ACCT2340
Accounting for Info. Systems
D
C
0300 0300
XXXXXX CCTEST
YYYYYYY YYYYYYYYY B
Y
Y
1
123
ACCT2450
Advanced Accounting
D
B
0300 0300
YYYYYY YYYYYYYY
YYYYYYY YYYYYYYYY Y
Y
B
1
MATH1020
Mathematics 101
D
C
0300 0300
YYYYYY YYYYYYYY
YYYYYYY YYYYYYYYY Y
Y
Y
111111
ACCT2430
Accounting Info. Systems
050200 C
C
0300 0300
YYYYYY YYYYYYYY
YYYYYYY YYYYYYYYY A
Y
C
X
MATH1000
Calculus (Pharmacy)
D
C
0750 0000
YYYYYY YYYYYYYY
YYYYYYY YYYYYYYYY Y
Y
Y
MATH1230
Introductory Statistics
D
C
0300 0300
YYYYYY YYYYYYYY
YYYYYYY YYYYYYYYY Y
Y
Y
BIOL1206
Human Anatomy & Physiology II
D
C
0400 0000
YYYYYY YYYYYYYY
YYYYYYY YYYYYYYYY Y
Y
Y
BIOL1401
Microbiology
D
C
0300 0000
YYYYYY YYYYYYYY
YYYYYYY YYYYYYYYY Y
Y
Y
MATH1090
Trigonometry
D
C
0300 0300
YYYYYY YYYYYYYY
YYYYYYY YYYYYYYYY Y
Y
Y
456789123456 MGMT3000
Organisational Behaviour
D
C
0600 0000
YYYYYY YYYYYYYY
YYYYYYY YYYYYYYYY Y
Y
Y
1
666555444333 MATH1030
College Algebra
D
C
0300 0300
YYYYYY YYYYYYYY
YYYYYYY YYYYYYYYY Y
Y
Y
X
PAGE 1
CB08 CB09 CB10
---- ---- ---N
E
C
N
E
N
N
E
N
N
E
N
N
E
N
N
E
N
N
E
N
N
E
N
N
C
N
N
E
N
N
E
N
N
E
N
N
E
N
N
E
N
N
E
N
N
E
N
N
A
N
N
E
N
N
E
N
N
E
N
N
E
N
N
E
N
N
E
N
N
E
N
206
Banner California Community Colleges Baseline Student Handbook
06-JUN-2011 03:36 PM
CB
C3SC Working Instance
Report Engine Process
* * * REPORT CONTROL INFORMATION - GVPRMIS - Release 8.1 C3SC * * *
Parm Seq No: 37780
Parameters:
----------Report Code : CB
Run Sequence Number : 5116
DISTRICT_COLLEGE_ID : 123
TERM : 200635
Flat FileName : /export/home/jobsub/CB.ext
Record Count : 28
PAGE 2
GVPRMIS 8.1 C3SC
|
207
Banner California Community Colleges Baseline Student Handbook
MIS College Calendar Day Report (CC)
The MIS College Calendar Day Report (CC) summarizes information about the calendar dates loaded in the SOACALD form (SOBCALD
table) in the proper format as defined by the CCCCO.
Use the Report Engine Run Form (GVAREPT) and the Report Engine Process (GVPRMIS), as described in “Run MIS reports” on page 113,
to run this report. (Refer to the Banner Report Engine Handbook for details about GVPRMIS as well as information about how to create a
modified report.)
Note: The report sample shows the output from GVPRMIS since the output from GVAREPT is stored in a table.
|
Parameter Name
Required?
Description
Values
Start Date
Yes
First date to be included in the report. This is the first
day of the academic calendar (for example, July 1,
2006, for academic year 2007).
End Date
Yes
Last date to be included in the report. This is the last
day of the academic calendar (for example, June 30,
2007, for academic year 2007).
District_College_ID
Yes
District/College ID assigned by the CCCCO (MIS
element GI01). The GTVDICD value specifies the group
of campus to be report based on the STVCAMP setup.
District/Division Code Validation
(GTVDICD)
Control_Term
Yes
Flex Calendar MIS control setting term, preferably the
first term in the report date range.
Term Code Validation (STVTERM)
208
Banner California Community Colleges Baseline Student Handbook
Report sample — MIS College Calendar Day Report (CC)
07-SEP-2011 03:37 PM
CC
GI90
---CC
CC
CC
CC
CC
CC
CC
CC
CC
CC
CC
CC
CC
CC
CC
GI01
---123
123
123
123
123
123
123
123
123
123
123
123
123
123
123
GI03
---070
070
070
070
070
070
070
070
070
070
070
070
070
070
070
CC01
---001
002
003
004
005
006
007
008
009
010
011
012
013
014
015
C3SC Working Instance
Report Engine Process
CC02
---F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
CC03
---N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
CC04
---N
S
S
N
S
S
S
N
N
S
S
S
S
S
N
CC05
---N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
CC06
---N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
|
07-SEP-2011 03:37 PM
CC
CC07
---N
N
N
H
N
N
L
N
N
N
N
N
N
N
N
CC08 FILLER
---- -----N
N
N
N
N
N
E
N
N
N
N
N
N
N
N
C3SC Working Instance
Report Engine Process
* * * REPORT CONTROL INFORMATION - GVPRMIS - Release 8.1 C3SC * * *
Parm Seq No: 39141
Parameters:
----------Report Code : CC
Run Sequence Number : 5817
STARTING_DATE : 01-JUL-2011
ENDING_DATE : 15-JUL-2011
DISTRICT_COLLEGE_ID : 123
CONTROL_TERM : 201120
Flat FileName : /export/home/jobsub/CC.ext
Record Count : 15
PAGE 1
GVPRMIS 8.1 C3SC
PAGE 2
GVPRMIS 8.1 C3SC
209
Banner California Community Colleges Baseline Student Handbook
CalWORKs Student Work Activity Report (CW)
The CalWORKs Student Work Activity Report (CW) provides CalWORKs student work activity information in the proper format as defined
by the CCCCO.
Use the Report Engine Run Form (GVAREPT) and the Report Engine Process (GVPRMIS), as described in “Run MIS reports” on page 113,
to run this report. (Refer to the Banner Report Engine Handbook for details about GVPRMIS as well as information about how to create a
modified report.)
Note: The report sample shows the output from GVPRMIS since the output from GVAREPT is stored in a table.
|
Parameter Name
Required?
Description
Values
District_College_ID
Yes
The District/College ID assigned by the CCCCO (MIS
element GI01). The GTVDICD value specifies the group
of campus to be report based on the STVCAMP setup.
District/Division Code Validation
(GTVDICD)
Term
Yes
Term for which data is being reported.
Term Code Validation Form
(STVTERM)
210
Banner California Community Colleges Baseline Student Handbook
Report sample — CalWORKs Student Work Activity Report (CW)
06-JUN-2011 03:37 PM
CW
GI90
---CW
CW
CW
CW
CW
GI01
---123
123
123
123
123
GI03
---060
060
060
060
060
SB00
--------207000001
207000001
207000001
123454677
855555556
C3SC Working Instance
Report Engine Process
SC12
---2
5
2
1
4
SC13
-----1234
C3SC
1234
010200
1234
SC14
-------20079999
20070111
20070102
20079999
20079999
06-JUN-2011 03:37 PM
CW
SC15
-------88888888
20070113
20070125
88888888
88888888
SC16
---05
03
16
04
03
SC17 FILLER
---- ---------------------------------0650
0400
0650
0000
0000
C3SC Working Instance
Report Engine Process
* * * REPORT CONTROL INFORMATION - GVPRMIS - Release 8.1 C3SC * * *
Parm Seq No: 37781
|
Parameters:
----------Report Code : CW
Run Sequence Number : 5117
DISTRICT_COLLEGE_ID : 123
TERM : 200635
Flat FileName : /export/home/jobsub/CW.ext
Record Count : 5
PAGE 1
GVPRMIS 8.1 C3SC
PAGE 2
GVPRMIS 8.1 C3SC
211
Banner California Community Colleges Baseline Student Handbook
Student Assessment Data Report (SA)
The Student Assessment Data Report (SA) provides student assessment information in the proper format as defined by the CCCCO. It
reports information on student assessment tests administered during the prior year.
Use the Report Engine Run Form (GVAREPT) and the Report Engine Process (GVPRMIS), as described in “Run MIS reports” on page 113,
to run this report. (Refer to the Banner Report Engine Handbook for details about GVPRMIS as well as information about how to create a
modified report.)
Note: The report sample shows the output from GVPRMIS since the output from GVAREPT is stored in a table.
|
Parameter Name
Required?
Description
Start Date
Yes
First date to be included in the report. This is the first
day of the academic calendar (for example, July 1,
2006, for academic year 2007).
End Date
Yes
Last date to be included in the report. This is the last
day of the academic calendar (for example, June 30,
2007, for academic year 2007).
District_College_ID
Yes
District/College ID assigned by the CCCCO (MIS
element GI01). The GTVDICD value specifies the group
of campus to be report based on the STVCAMP setup.
Values
District/Division Code Validation
(GTVDICD)
212
Banner California Community Colleges Baseline Student Handbook
Report sample — Student Assessment Data Report (SA)
06-JUN-2011 03:52 PM
SA
GI90
---SA
SA
SA
SA
SA
GI01
---123
123
123
123
123
GI03
---110
110
110
110
110
SB02
---Jan
Jan
Wig
Wig
Han
C3SC Working Instance
Report Engine Process
SB00
--------207000001
207000001
610009505
610009505
610009511
SA01
---0972
758
1003
0972
1050
SA03
---MYYY
DAYY
TADY
EXTM
NYYY
SA04
---SY
RG
06-JUN-2011 03:52 PM
SA
SA05
FILLER
------ -----101009
101124
101124
101111
101017
C3SC Working Instance
Report Engine Process
* * * REPORT CONTROL INFORMATION - GVPRMIS - Release 8.1 C3SC * * *
Parm Seq No: 37791
|
Parameters:
----------Report Code : SA
Run Sequence Number : 5126
DISTRICT_COLLEGE_ID : 123
START_DATE : 01-JUL-2010
END_DATE : 30-JUN-2011
Flat FileName : /export/home/jobsub/SA.ext
Record Count : 5
PAGE 1
GVPRMIS 8.1 C3SC
PAGE 2
GVPRMIS 8.1 C3SC
213
Banner California Community Colleges Baseline Student Handbook
Student Basic Data Report (SB_STU)
The Student Basic Data Report (SB_STU) summarizes basic student data in the proper format as defined by the CCCCO. The CCCCO MIS
report name is “SB.” “SB_STU” is the object name for CCCCO MIS SB report generated in CALBSTU.
This report supports the FA_FINAID and SF_FINAID reports in CALBFA for Financial Aid MIS Reporting.
Warning! SB_STU does not support the SM report because it is now obsolete and replaced by the SS report, per the
CCCCO.
Note: CALBSTU MIS report SB_STU element SB29 also uses GVATRMP. If you have Banner HR and CALBHR installed,
you should not change GVATRMP for SB29 since element SB29 uses the same application data as CALBHR MIS report
EB element EB14 EMPLOYEE-MULTI-ETHNICITY. The EB report does not use the Banner Report Engine (REPT) and,
therefore, has no mappings. If you alter the GVATRMP setups for SB29, you might create incompatible results between
SB29 and EB14, and if the same ID is a student and an employee, SB29 and EB14 results might not match.
|
Note: Before you use this report, you must access the Report Engine Map Values Form (GVATRMP) and update the
related elements’ delivered values to those used by your institution. Elements for the SB_STU report are SB09 and SB22.
(The element list is subject to change; check the CCCCO’s data element dictionary (DED) for current values.)
SB_STU supports the SS report and includes the IDs that are included on SS only because of receiving services. These are IDs that are not
listed on the SX report, such as an ID that received pre-enrollment services. To be included on SB_STU and SS, these IDs must be for a
student record (on SGASTDN with a past, current, or future effective term) or an applicant (SAAADMS for a past, current, or future effective
term) to provide the SB_STU element data. The order of priority for completing the SB_STU element data is as follows.
1. If SGASTDN data exists that is effective for the reporting term (that is, the SGASTDN term is earlier than or the same as the report
term), this data is used. (SGASTDN is term-effective.)
2. If SAAADMS data exists that is effective for the reporting term (that is, the SAAADMS term is earlier than or the same as the report
term), this data is used. (SAAADMS is term-specific. However, a prior term is used to populate the data that cannot be left as unknown
or unreported.)
3. If SGASTDN data exists that is effective for a future term (that is, the SGASTDN term is later than the report term), this data is used.
214
Banner California Community Colleges Baseline Student Handbook
4. If SAAADMS data exists that is for a future term (SAAADMS term is later than the report term), then use it.
Note: If the ID is only an applicant without data in SGASTDN (that is, not a student), the transfer elements are set to their
respective “unknown” values. Transfer data is calculated only for admitted students.
Use the Report Engine Run Form (GVAREPT) and the Report Engine Process (GVPRMIS), as described in “Run MIS reports” on page 113,
to run this report. (Refer to the Banner Report Engine Handbook for details about GVPRMIS as well as information about how to create a
modified report.)
Note: The report sample shows the output from GVPRMIS since the output from GVAREPT is stored in a table.
|
Parameter Name
Required?
Description
Values
Term
Yes
Term for which data is being reported.
Term Code Validation Form
(STVTERM)
District_College_ID
Yes
District/College ID assigned by the CCCCO (MIS
element GI01). The GTVDICD value specifies the group
of campus to be report based on the STVCAMP setup.
District/Division Code Validation
(GTVDICD)
215
Banner California Community Colleges Baseline Student Handbook
Report sample — Student Basic Data Report (SB_STU)
06-SEP-2013 04:46 PM
SB_STU
C3SC Working Instance
Report Engine Process
PAGE 1
GVPRMIS 8.2 C3SC
|
GI90 GI01 GI03 SB02 SB00
SB01 SB03
SB04 SB05 SB06 SB07 SB08
SB09 SB10 SB11 SB12
SB13
SB14 SB15 SB16
SB17
SB18
SB19
SB20
---- ---- ---- ---- --------- ---- -------- ---- ---- ---- ---- --------- ----- ---- ----- ------ ------ ---- ---- ------ ------ ------ ----- -----SB21
SB22 SB23 SB24 SB25 SB26 SB27 SB28 SB29
SB30 SB31
SB32
------ ---- ---- ---- ---- ---- ---- ---- --------------------- ---- ------------------------------ ---------------------------------------SB
123 137 Bur 210009102 C
19721009 M
Y
XXXXXXXXX 6XXXX
XXXXX 080215
X
C
000000 888888 000000
888888 000000
888888 X
X
0
N
Bru XNNNNNNNNNNNNNNNNNNNY N
Bruce
Barns
SB
123 137 Nic 210009204 C
19590722 M
Y
XXXXXXXXX 50000
XXXXX 051220
X
S
003500 888888 003500
888888 010000
888888 X
X
0
N
Nic XNNNNNNNNNNNNNNNNNNNN N
Nicholas
Nelson
SB
123 137 Par 210009406 C
19730505 F
N
19382XXXX 8XXXX
81999 XXXXXX
X
5
003600 000300 003600
000300 010800
000900 X
X
0
N
Fra NNNNNNNNNNNNNNNNNNNNY N
Franklin
Parr
SB
123 137 Cla 210009502 C
19760918 F
Y
XXXXXXXXX 50000
31993 334125
E
T
003800 000900 003800
000900 011700
888888 1
X
0
N
Lor XNNNNNNNNNNNNNNNNNNNN N
Lorie
Clark
SB
123 137 Tho 210009503 C
19770429 M
Y
XXXXXXXXX 50000
31994 391033
X
C
003100 888888 003100
888888 007400
888888 X
X
0
N
Tim NNNNNYNNNNYNNNNNNNNNN N
Timothy
Thompson
SB
123 137 Abl 290574111 S
19770326 M
N
XXXXXXXXX 8XXXX
32004 821179
X
N
003700 888888 003700
888888 009800
888888 X
X
0
N
Ant NNNNNYYNYYYYNYNNNNNNN N
Anthony
Able
SB
123 137 Mas 210009516 C
19770318 M
N
19355XXXX 8XXXX
XXXXX XXXXXX
X
C
002700 888888 003000
888888 006000
888888 X
X
0
N
Rob NNNNNNNNYNNNNNNNNNNNN N
Robert
Mason
SB
123 137 Ols 610009107 C
19650620 F
Y
XXXXXXXXX 6XXXX
XXXXX XXXXXX
X
N
000000 888888 000000
888888 000000
888888 X
X
0
N
Car NNNNNNNNNNNNNNNNNNNNN N
Carol
Olson
SB
123 137 Mas 123454677 S
19500124 X
2
XXXXXXXXX 50000
32001 003961
X
N
000300 000300 000300
000300 000300
000900 1
X
0
J
Dav XNNNNNNNNNNNNNNNNNNNY W
David
Masters
SB
123 137 Thu 333333333 S
19800101 X
X
12345XXXX 50000
72002 000001
X
R
000300 000700 000300
000700 000900
002200 X
X
0
N
Ter XNNNNNNNNNNNNNNNNNNNN N
Terrence
Thurgood
SB
123 137 Ste 900010066 C
99999999 X
X
45207XXXX 60035
XXXXX XXXXXX
X
2
000000 000000 000000
000000 000000
000000 X
X
0
N
Sus XNNNNNNNNNNNNNNNNNNNN N
Susan
Stewart
SB
123 137 Smi @00010855 C
99999999 X
X
XXXXXXXXX 50000
XXXXX XXXXXX
X
N
000000 888888 000000
888888 000000
888888 X
1
1
N
And XNNNNNNNNNNNNNNNNNNNN N
Andrew
Smith
216
Banner California Community Colleges Baseline Student Handbook
06-SEP-2013 04:46 PM
SB_STU
C3SC Working Instance
Report Engine Process
* * * REPORT CONTROL INFORMATION - GVPRMIS - Release 8.2 C3SC * * *
Parm Seq No: 39100
Parameters:
----------Report Code : SB_STU
Run Sequence Number : 5797
DISTRICT_COLLEGE_ID : 123
TERM : 201320
Flat FileName : /export/home/jobsub/SB_STU.ext
Record Count : 12
PAGE 2
GVPRMIS 8.2 C3SC
|
217
Banner California Community Colleges Baseline Student Handbook
Student CalWORKs Report (SC)
The Student CalWORKs Report (SC) provides CalWORKs student information in the proper format as defined by the CCCCO.
Use the Report Engine Run Form (GVAREPT) and the Report Engine Process (GVPRMIS), as described in “Run MIS reports” on page 113,
to run this report. (Refer to the Banner Report Engine Handbook for details about GVPRMIS as well as information about how to create a
modified report.)
Note: The report sample shows the output from GVPRMIS since the output from GVAREPT is stored in a table.
|
Parameter Name
Required?
Description
Values
District_College_ID
Yes
The District/College ID assigned by the CCCCO (MIS
element GI01). The GTVDICD value specifies the group
of campus to be report based on the STVCAMP setup.
District/Division Code Validation
(GTVDICD)
Term
Yes
Term for which data is being reported.
Term Code Validation Form
(STVTERM)
218
Banner California Community Colleges Baseline Student Handbook
Report sample — Student CalWORKs Report (SC)
06-JUN-2011 03:54 PM
SC
GI90
---SC
SC
SC
SC
SC
SC
SC
SC
SC
SC
SC
SC
SC
SC
GI01
---123
123
123
123
123
123
123
123
123
123
123
123
123
123
GI03
---060
060
060
060
060
060
060
060
060
060
060
060
060
060
SB00
--------207000001
210009406
210009502
290574111
210009516
531740462
527105340
123454677
@00010001
ES0000008
333333333
919191919
855555556
T2TEST12
C3SC Working Instance
Report Engine Process
SC01
---1
4
2
1
2
1
1
1
1
1
1
1
3
4
SC02 SC03 SC04 SC05
---- ---- ---- ----2
3
2
01010
0
0
00000
0
0
00000
0
0
00000
0
0
00000
0
0
00000
0
0
00000
2
3
3
10010
2
0
0
00000
3
2
1
10101
0
0
00000
1
0
1
00000
0
0
10000
3
0
0
00100
06-JUN-2011 03:54 PM
SC
SC06
---0015
0000
0000
0000
0000
0000
0000
0000
0000
3000
0000
0000
0000
0000
SC07
---2000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
SC08
---20
00
00
00
00
00
00
00
00
01
00
00
00
00
SC09 SC10 SC11
FILLER
---- ---- ------ ----------------------------------20
2
010101
000000
000000
000000
000000
000000
000000
2
101010
000000
03
2
101010
000000
05
001100
000000
01
2
000000
C3SC Working Instance
Report Engine Process
|
* * * REPORT CONTROL INFORMATION - GVPRMIS - Release 8.1 C3SC * * *
Parm Seq No: 37792
Parameters:
----------Report Code : SC
Run Sequence Number : 5127
DISTRICT_COLLEGE_ID : 123
TERM : 200635
Flat FileName : /export/home/jobsub/SC.ext
Record Count : 14
PAGE 1
GVPRMIS 8.1 C3SC
PAGE 2
GVPRMIS 8.1 C3SC
219
Banner California Community Colleges Baseline Student Handbook
Student Disability Data Report (SD)
The Student Disability Data Report (SD) provides student disability information in the proper format as defined by the CCCCO.
Note: Before you use this report, you must access the Report Engine Map Values Form (GVATRMP) and update the
related element’s delivered values to those used by your institution. The element for the SD report is SD05. (The element
list is subject to change; check the CCCCO’s data element dictionary (DED) for current values.)
Use the Report Engine Run Form (GVAREPT) and the Report Engine Process (GVPRMIS), as described in “Run MIS reports” on page 113,
to run this report. (Refer to the Banner Report Engine Handbook for details about GVPRMIS as well as information about how to create a
modified report.)
Note: The report sample shows the output from GVPRMIS since the output from GVAREPT is stored in a table.
|
Parameter Name
Required?
Description
Values
Term
Yes
Term for which data is being reported
Term Code Validation Form
(STVTERM)
District_College_ID
Yes
District/College ID assigned by the CCCCO (MIS
element GI01). The GTVDICD value specifies the group
of campus to be report based on the STVCAMP setup.
District/Division Code Validation
(GTVDICD)
220
Banner California Community Colleges Baseline Student Handbook
Report sample — Student Disability Data Report (SD)
06-JUN-2011 03:55 PM
SD
GI90
---SD
SD
SD
SD
GI01
---123
123
123
123
GI03
---060
060
060
060
SB02
---Ada
Abb
Mat
Bau
C3SC Working Instance
Report Engine Process
SB00
--------210009101
290574111
123454677
123456780
SD01
---M
H
O
H
SD02
---999
003
000
000
SD03
---H
N
O
N
06-JUN-2011 03:55 PM
SD
SD04
---035
000
000
000
SD05 FILLER
---- ----------0
0
1
0
C3SC Working Instance
Report Engine Process
* * * REPORT CONTROL INFORMATION - GVPRMIS - Release 8.1 C3SC * * *
Parm Seq No: 37793
|
Parameters:
----------Report Code : SD
Run Sequence Number : 5128
DISTRICT_COLLEGE_ID : 123
TERM : 200635
Flat FileName : /export/home/jobsub/SD.ext
Record Count : 4
PAGE 1
GVPRMIS 8.1 C3SC
PAGE 2
GVPRMIS 8.1 C3SC
221
Banner California Community Colleges Baseline Student Handbook
Student EOPS Record Report (SE)
The Student EOPS Record Report (SE) provides student EOPS information in the proper format as defined by the CCCCO.
Use the Report Engine Run Form (GVAREPT) and the Report Engine Process (GVPRMIS), as described in “Run MIS reports” on page 113,
to run this report. (Refer to the Banner Report Engine Handbook for details about GVPRMIS as well as information about how to create a
modified report.)
Note: The report sample shows the output from GVPRMIS since the output from GVAREPT is stored in a table.
|
Parameter Name
Required?
Description
Values
Term
Yes
Term for which data is being reported
Term Code Validation Form
(STVTERM)
District_College_ID
Yes
District/College ID assigned by the CCCCO (MIS
element GI01). The GTVDICD value specifies the group
of campus to be report based on the STVCAMP setup.
District/Division Code Validation
(GTVDICD)
222
Banner California Community Colleges Baseline Student Handbook
Report sample — Student EOPS Record Report (SE)
06-JUN-2011 03:57 PM
SE
GI90
---SE
SE
SE
GI01
---123
123
123
GI03
---060
060
060
SB02
---Jan
Bar
Mat
C3SC Working Instance
Report Engine Process
SB00
--------207000001
527105340
123454677
SE01 SE02 SE03 SE04 SE05
---- ---- ---- ---- ---B
087 P
0300 A
E
C
0000 N
B
E
0000 C
06-JUN-2011 03:57 PM
SE
SE06
---YYY
087
050
SE07
---S
X
X
SE08
---6
Y
Y
SE09
---4
Y
Y
SE10 FILLER
---- -----E
Y
Y
C3SC Working Instance
Report Engine Process
* * * REPORT CONTROL INFORMATION - GVPRMIS - Release 8.1 C3SC * * *
Parm Seq No: 37794
|
Parameters:
----------Report Code : SE
Run Sequence Number : 5129
DISTRICT_COLLEGE_ID : 123
TERM : 200635
Flat FileName : /export/home/jobsub/SE.ext
Record Count : 3
PAGE 1
GVPRMIS 8.1 C3SC
PAGE 2
GVPRMIS 8.1 C3SC
223
Banner California Community Colleges Baseline Student Handbook
Student Special Population Data Report (SG)
The Student Special Population Data Report (SG) provides financial aid award information in the proper format as defined by the CCCCO.
Use the Report Engine Run Form (GVAREPT) and the Report Engine Process (GVPRMIS), as described in “Run MIS reports” on page 113,
to run this report. (Refer to the Banner Report Engine Handbook for details about GVPRMIS as well as information about how to create a
modified report.)
Note: The report sample shows the output from GVPRMIS since the output from GVAREPT is stored in a table.
|
Parameter Name
Required?
Description
Values
District_College_ID
Yes
District/College ID assigned by the CCCCO (MIS
element GI01). The GTVDICD value specifies the group
of campus to be report based on the STVCAMP setup.
District/Division Code Validation
(GTVDICD)
Term
Yes
Term for which data is being reported.
Term Code Validation Form
(STVTERM)
224
Banner California Community Colleges Baseline Student Handbook
Report sample — Student Special Population Data Report (SG)
18-MAY-2012 03:37 PM
SG
C3SC
GI90
---SG
SG
SG
SG
SG
SG
SG
SG
SG
SG
SG
SG
SG
SG
SG
SG
SG
GI01
---123
123
123
123
123
123
123
123
123
123
123
123
123
123
123
123
123
GI03
---063
063
063
063
063
063
063
063
063
063
063
063
063
063
063
063
063
SB00
--------123454677
210009101
855555556
@00004105
@00010739
@00010855
@00010856
@00010877
@00010898
@00010908
@00010909
@00010914
@00010915
@00010916
@00010917
@00010918
ES0000009
C3SC Working Instance
Report Engine Process
SG01
---1110
XXXX
XXXX
XXXX
1000
1000
0010
XXXX
0100
XXXX
0100
XXXX
1000
XXXX
XXXX
XXXX
XXXX
SG02
---1101
XXXX
XXXX
XXXX
0000
0000
0010
XXXX
0000
XXXX
0000
XXXX
0100
XXXX
XXXX
XXXX
XXXX
SG03
---X
X
X
X
1
1
0
X
X
1
1
X
X
X
X
X
1
SG04
---X
X
X
X
X
X
X
1
X
X
5
X
X
X
X
X
X
SG05
---0
0
2
0
0
1
0
0
0
6
2
0
0
0
8
9
0
SG06
---0
0
0
1
0
2
0
0
0
0
3
0
0
0
0
0
0
SG07
---0
0
0
0
0
0
0
0
0
0
4
0
0
4
0
0
0
SG08
---1
0
0
0
0
0
0
0
0
0
3
0
0
0
0
0
0
SG09
---21
4X
XX
XX
XX
XX
21
XX
XX
X5
3Y
6X
XX
XX
XX
XX
XX
PAGE 1
GVPRMIS 8.1.0.4
SG10
---1
0
0
0
0
0
0
0
1
0
1
0
0
0
0
0
0
|
18-MAY-2012 03:37 PM
SG
C3SC
C3SC Working Instance
Report Engine Process
* * * REPORT CONTROL INFORMATION - GVPRMIS - Release 8.1.0.4 C3SC * * *
Parm Seq No: 48282
Parameters:
----------Report Code : SG
Run Sequence Number : 6952
DISTRICT_COLLEGE_ID : 123
TERM : 200635
Flat FileName : /export/home/jobsub/SG.ext
Record Count : 17
PAGE 2
GVPRMIS 8.1.0.4
225
Banner California Community Colleges Baseline Student Handbook
SSN Update Record Report (SI)
The SSN Update Record Report (SI) provides Social Security Number update information in the proper format as defined by the CCCCO. It
lists MIS ID changes for both students and employees since employees can have similar ID changes in Banner, although less frequently
than students.
You must enter the run date from the last CCCCO submitted SI Report, that is, the date the SI was run and its output submitted. These
might be the same dates, but not necessarily. For example:
• If the report was run in July but never submitted, the entered date would be the last submitted report run date (prior to July).
• If the report was run on July 10 but not submitted to the CCCCO until July 12, the entered date would be July 10 in order to include any ID
changes made between the 10th and 12th.
Use the Report Engine Run Form (GVAREPT) and the Report Engine Process (GVPRMIS), as described in “Run MIS reports” on page 113,
to run this report. (Refer to the Banner Report Engine Handbook for details about GVPRMIS as well as information about how to create a
modified report.)
|
Note: The report sample shows the output from GVPRMIS since the output from GVAREPT is stored in a table.
Parameter Name
Required?
Description
Values
District_College_ID
Yes
District/College ID assigned by the CCCCO (MIS
element GI01). The GTVDICD value specifies the group
of campus to be report based on the STVCAMP setup.
This parameter is used only to update the GI01 entry.
District/Division Code Validation
(GTVDICD)
SI Last Run Date
Yes
Date on which the SI report was last run. If you cannot
find the last MIS report run date, use the oldest date you
believe it might have been since it is safer to over-report
than under-report.
226
Banner California Community Colleges Baseline Student Handbook
Report sample — SSN Update Record Report (SI)
06-JUN-2011 03:58 PM
SI
GI90
---SI
SI
SI
SI
SI
SI
SI
SI
SI
SI
GI01
---123
123
123
123
123
123
123
123
123
123
SB00_OLD
--------999999998
539654210
538763418
538763301
123456789
539548669
540058351
555555556
@00010063
@00010066
SB01_OLD
-------C
S
S
S
S
S
S
S
C
C
SB00
--------999999997
539004210
000763418
038763301
923456789
539540000
840058351
855555556
800010063
900010066
C3SC Working Instance
Report Engine Process
PAGE 1
GVPRMIS 8.1 C3SC
C3SC Working Instance
Report Engine Process
PAGE 2
GVPRMIS 8.1 C3SC
SB01
---C
C
C
S
C
C
C
C
C
C
06-JUN-2011 03:58 PM
SI
* * * REPORT CONTROL INFORMATION - GVPRMIS - Release 8.1 C3SC * * *
Parm Seq No: 37795
|
Parameters:
----------Report Code : SI
Run Sequence Number : 5109
DISTRICT_COLLEGE_ID : 123
SI_LAST_RUN_DATE : 01-JAN-2010
Flat FileName : /export/home/jobsub/SI.ext
Record Count : 10
227
Banner California Community Colleges Baseline Student Handbook
Student Matriculation Data Report (SM)
The Student Matriculation Data Report (SM) provides student matriculation information in the proper format as defined by the CCCCO.
Note: With the release of the Student Success Report (SS), SM is now obsolete. SB_STU has been revised to support and
match the IDs listed on SS. SB_STU does not list IDs that are included solely on the SM report (that is, IDs that have no
data to report on other MIS reports with relationships to SB). You should set SM to inactive on the Report Engine Validation
Form (GVVRPDF) to prevent using it on the Report Engine Run Form (GVAREPT).
Note: Before you use this report, you must access the Report Engine Map Values Form (GVATRMP) and update the
related elements’ delivered values to those used by your institution. Elements for the SM report are SM03, SM04, SM05,
SM06, SM07, SM08, SM09, SM12, and SM13. (The element list is subject to change; check the CCCCO’s data element
dictionary (DED) for current values.)
|
Use the Report Engine Run Form (GVAREPT) and the Report Engine Process (GVPRMIS), as described in “Run MIS reports” on page 113,
to run this report. (Refer to the Banner Report Engine Handbook for details about GVPRMIS as well as information about how to create a
modified report.)
Note: The report sample shows the output from GVPRMIS since the output from GVAREPT is stored in a table.
Parameter Name
Required?
Description
Values
Term
Yes
Term for which data is being reported
Term Code Validation Form
(STVTERM)
District_College_ID
Yes
District/College ID assigned by the CCCCO (MIS
element GI01). The GTVDICD value specifies the group
of campus to be report based on the STVCAMP setup.
District/Division Code Validation
(GTVDICD)
228
Banner California Community Colleges Baseline Student Handbook
Report sample — Student Matriculation Data Report (SM)
08-SEP-2011 02:10 PM
SM
GI90
---SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
GI01
---123
123
123
123
123
123
123
123
123
123
123
123
123
123
123
123
GI03
---117
117
117
117
117
117
117
117
117
117
117
117
117
117
117
117
SB02
---Mat
Jan
Par
Cus
Abb
T2T
Stu
Lam
Stu
Stu
Stu
Stu
Stu
Stu
T2T
T2T
C3SC Working Instance
Report Engine Process
SB00
--------123454677
207000001
210009406
210009502
290574111
333333333
900010066
@00004105
@00010001
@00010044
@00010065
@00010855
@00010856
@00010857
T2TEST12
T2TEST13
SM01
---AXX
XXX
XXX
XXX
XXX
AXX
AXX
AXX
XXX
GXX
XXX
XXX
AXX
XXX
AXX
AXX
SM02
-----110200
220200
050200
093400
050200
093400
121800
093400
000000
121800
121800
121800
121800
121800
010200
093400
|
08-SEP-2011 02:10 PM
SM
SM03
-------------XXXXXXXXXX
1XXXX2XXXX
XXXX4XXXXX
XXXXXXXXXX
X2XXXXXX3X
2030A21143
XXXXXXXXXX
4243012323
XXXXXXXXXX
XXXXXXXXXX
XXXXXXXXXX
XXXXXXXXXX
XXXXXXXXXX
XXXXXXXXXX
XXXX4XXXXX
XXXXXXXXXX
SM04
---ADYY
YYYY
YYYY
YYYY
YYYY
OYYY
YYYY
AOYY
YYYY
YYYY
YYYY
YYYY
YYYY
YYYY
YYYY
YYYY
SM05
---YYYY
YYYY
YYYY
YYYY
YYYY
DYYY
YYYY
ADYY
YYYY
YYYY
YYYY
YYYY
YYYY
YYYY
YYYY
YYYY
SM06
---YYYY
YYYY
YYYY
YYYY
YYYY
AOYY
YYYY
OYYY
YYYY
YYYY
YYYY
YYYY
YYYY
YYYY
YYYY
YYYY
SM07
---N
N
N
N
N
B
N
A
N
N
N
N
N
N
A
A
PAGE 1
GVPRMIS 8.1 C3SC
SM08
---R
N
N
N
N
N
N
R
N
N
N
N
N
N
R
A
SM09
---NNN
NNN
NNN
NNN
NNN
AHP
NNN
BRA
NNN
NNN
ANN
NAN
NNN
NAN
NNN
NNN
SM12
---N
N
N
N
N
R
N
P
N
N
N
N
N
N
N
N
SM13 FILLER
---- ----------------N
N
N
N
N
P
N
R
N
N
N
N
N
N
N
N
C3SC Working Instance
Report Engine Process
* * * REPORT CONTROL INFORMATION - GVPRMIS - Release 8.1 C3SC * * *
Parm Seq No: 39184
Parameters:
----------Report Code : SM
Run Sequence Number : 5835
DISTRICT_COLLEGE_ID : 123
TERM : 201120
Flat FileName : /export/home/jobsub/SM.ext
Record Count : 16
PAGE 2
GVPRMIS 8.1 C3SC
229
Banner California Community Colleges Baseline Student Handbook
Student Program Award Data Report (SP)
The Student Program Award Data Report (SP) provides student program award information in the proper format as defined by the CCCCO.
Note: Before you use this report, you must access the Report Engine Map Values Form (GVATRMP) and update the
related element’s delivered values to those used by your institution. The element for the SP report is SP02. (The element
list is subject to change; check the CCCCO’s data element dictionary (DED) for current values.)
Use the Report Engine Run Form (GVAREPT) and the Report Engine Process (GVPRMIS), as described in “Run MIS reports” on page 113,
to run this report. (Refer to the Banner Report Engine Handbook for details about GVPRMIS as well as information about how to create a
modified report.)
Note: The report sample shows the output from GVPRMIS since the output from GVAREPT is stored in a table.
|
Parameter Name
Required?
Description
Start Date
Yes
First date to be included in the report. This is the first
day of the academic calendar (for example, July 1,
2006, for academic year 2007).
End Date
Yes
Last date to be included in the report. This is the last
day of the academic calendar (for example, June 30,
2007, for academic year 2007).
District_College_ID
Yes
District/College ID assigned by the CCCCO (MIS
element GI01). The GTVDICD value specifies the group
of campus to be report based on the STVCAMP setup.
Values
District/Division Code Validation
(GTVDICD)
230
Banner California Community Colleges Baseline Student Handbook
Report sample — Student Program Award Data Report (SP)
06-JUN-2011 04:02 PM
SP
GI90
---SP
SP
SP
GI01
---123
123
123
GI03
---070
070
070
SB02
---Mat
Mat
ESI
C3SC Working Instance
Report Engine Process
SB00
--------123454677
123454677
ES0000006
SP01
-----110200
093400
999999
SP02
---B
D
B
06-JUN-2011 04:02 PM
SP
SP03
-----050505
060430
050404
GI92
---0
2
0
SP04 FILLER
----- -----98712
25825
98765
C3SC Working Instance
Report Engine Process
* * * REPORT CONTROL INFORMATION - GVPRMIS - Release 8.1 C3SC * * *
Parm Seq No: 37798
|
Parameters:
----------Report Code : SP
Run Sequence Number : 5131
DISTRICT_COLLEGE_ID : 123
START_DATE : 01-JAN-2005
END_DATE : 01-JAN-2007
Flat FileName : /export/home/jobsub/SP.ext
Record Count : 3
PAGE 1
GVPRMIS 8.1 C3SC
PAGE 2
GVPRMIS 8.1 C3SC
231
Banner California Community Colleges Baseline Student Handbook
Student Success Report (SS)
The Student Success Report (SS) provides student success information in the proper format as defined by the CCCCO.
The CCCCO requires that every ID listed on the MIS SS report for a term must also be listed on that term's CCCCO MIS SB. In CALBSTU,
only SB_STU has this domain or record selection relationship. The old CALBSTU SB report is now obsolete as it does not have a
relationship to CALBSTU SS and will not include IDs that area only listed on SS report. If you are running SS for a term, you must run
SB_STU to support and match the list of IDs.
For more details about the design of this report, refer to “Student Success Report (SS) design details” on page 176.
You must also update the MIS Student Success Term Enrollment Absence Rules Form (SVRTMIS) for the calculations of some elements.
Refer to “How SS element values are calculated” on page 178 for more information.
Note: Before you use this report, you must access the Report Engine Map Values Form (GVATRMP) and update the
related elements' delivered values to those used by your institution. The element for the SS report is SS01. (The element
list is subject to change; check the CCCCO's data element dictionary (DED) for current values.)
|
Use the Report Engine Run Form (GVAREPT) and the Report Engine Process (GVPRMIS), as described in “Run MIS reports” on page 113,
to run this report. (Refer to the Banner Report Engine Handbook for details about GVPRMIS as well as information about how to create a
modified report.)
Note: The report sample shows the output from GVPRMIS since the output from GVAREPT is stored in a table.
Parameter Name
Required?
Description
Values
District_College_ID
Yes
District/College ID assigned by the CCCCO (MIS
element GI01). The GTVDICD value specifies the group
of campus to be report based on the STVCAMP setup.
District/Division Code Validation
(GTVDICD)
Term
Yes
Term for which data is being reported
Term Code Validation Form
(STVTERM)
232
Banner California Community Colleges Baseline Student Handbook
Report sample — Student Success Report (SS)
22-JUN-2014 12:34 AM
SS
GI90
---SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
GI01
---123
123
123
123
123
123
123
123
123
123
123
GI03
---147
147
147
147
147
147
147
147
147
147
147
SB02
---Mat
Cla
Stu
Abb
Smi
Jon
Box
App
Yon
Key
Jac
C3SC Working Instance
Report Engine Process
SB00
--------123454677
210009103
772255994
@00088454
@00088476
SS0088437
SS0088480
SS0088481
SS0088482
SS0088483
SS0088488
SS01
---E
B
B
J
I
A
M
E
K
A
L
SS02
-----110200
000000
000000
963250
963250
147250
963250
110200
YYYYYY
585850
147250
SS03
---OY
AY
AY
DO
DO
AY
AY
OY
OY
AY
AY
SS04
---DY
AY
AY
DO
DO
AY
AY
DO
OY
AY
AY
22-JUN-2014 12:34 AM
SS
SS05
---DO
AY
AY
DO
DO
AY
AY
AY
OY
AY
AY
SS06
---N
N
N
N
N
N
N
A
N
N
A
SS07
---1110
0000
0000
0000
0000
0000
0000
0000
0010
0000
0000
SS08
---N
A
A
N
A
N
A
N
N
A
A
SS09
---N
N
N
C
N
N
A
N
N
N
C
PAGE 1
GVPRMIS 8.2 C3SC
SS10
---N
N
N
C
A
N
N
N
N
N
N
SS11 FILLER
---- ----------------------------------0000
0000
0100
0001
0001
0000
0000
0000
0000
0001
0100
C3SC Working Instance
Report Engine Process
* * * REPORT CONTROL INFORMATION - GVPRMIS - Release 8.2 C3SC * * *
|
Parm Seq No: 65120
Parameters:
----------Report Code : SS
Run Sequence Number : 9550
DISTRICT_COLLEGE_ID : 123
TERM : 201410
Flat FileName : /export/home/jobsub/C3W8011g/SS.ext
Record Count : 11
PAGE 2
GVPRMIS 8.2 C3SC
233
Banner California Community Colleges Baseline Student Handbook
Student VTEA Data Report (SV)
The Student VTEA Data Report (SV) provides student VTEA information in the proper format as defined by the CCCCO.
Use the Report Engine Run Form (GVAREPT) and the Report Engine Process (GVPRMIS), as described in “Run MIS reports” on page 113,
to run this report. (Refer to the Banner Report Engine Handbook for details about GVPRMIS as well as information about how to create a
modified report.)
Note: The report sample shows the output from GVPRMIS since the output from GVAREPT is stored in a table.
Required?
Description
Values
Term
Yes
Term for which data is being reported
Term Code Validation Form
(STVTERM)
District_College_ID
Yes
District/College ID assigned by the CCCCO (MIS
element GI01). The GTVDICD value specifies the group
of campus to be report based on the STVCAMP setup.
District/Division Code Validation
(GTVDICD)
|
Parameter Name
Report sample — Student VTEA Data Report (SV)
06-JUN-2011 04:04 PM
SV
GI90
---SV
SV
SV
SV
GI01
---123
123
123
123
GI03
---060
060
060
060
SB02
---Abb
Bel
Stu
T2T
C3SC Working Instance
Report Engine Process
SB00
--------290574111
531740462
@00010001
T2TEST12
SV01 SV02 SV03 SV04
---- ---- ---- ---A
3A
N
A
4A
P
N
4A
N
A
NN
N
SV05
---N
D
N
D
SV06 SV07 SV08 SV09
---- ---- ---- ---N
N
N
G
T
N
N
N
M
N
N
N
SV10 FILLER
---- --------2
3
X
1
PAGE 1
GVPRMIS 8.1 C3SC
234
Banner California Community Colleges Baseline Student Handbook
06-JUN-2011 04:04 PM
SV
C3SC Working Instance
Report Engine Process
* * * REPORT CONTROL INFORMATION - GVPRMIS - Release 8.1 C3SC * * *
Parm Seq No: 37799
Parameters:
----------Report Code : SV
Run Sequence Number : 5132
DISTRICT_COLLEGE_ID : 123
TERM : 200635
Flat FileName : /export/home/jobsub/SV.ext
Record Count : 4
PAGE 2
GVPRMIS 8.1 C3SC
|
235
Banner California Community Colleges Baseline Student Handbook
Student Enrollment Report (SX)
The Student Enrollment Report (SX) provides student enrollment information in the proper format as defined by the CCCCO.
Note: Before you use this report, you must access the Report Engine Map Values Form (GVATRMP) and update the
related elements' delivered values to those used by your institution. The element for the SX report is SX04.
Use the Report Engine Run Form (GVAREPT) and the Report Engine Process (GVPRMIS), as described in “Run MIS reports” on page 113,
to run this report. (Refer to the Banner Report Engine Handbook for details about GVPRMIS as well as information about how to create a
modified report.)
Note: The report sample shows the output from GVPRMIS since the output from GVAREPT is stored in a table.
|
Parameter Name
Required?
Description
Values
Term
Yes
Term for which data is being reported
Term Code Validation Form
(STVTERM)
District_College_ID
Yes
District/College ID assigned by the CCCCO (MIS
element GI01). The GTVDICD value specifies the group
of campus to be report based on the STVCAMP setup.
District/Division Code Validation
(GTVDICD)
236
Banner California Community Colleges Baseline Student Handbook
Report sample — Student Enrollment Report (SX)
14-JUN-2011 04:42 PM
SX
GI90
---SX
SX
SX
SX
SX
SX
SX
SX
SX
SX
SX
SX
SX
SX
SX
SX
GI01
---123
123
123
123
123
123
123
123
123
123
123
123
123
123
123
123
GI03
---060
060
060
060
060
060
060
060
060
060
060
060
060
060
060
060
SB02
---Mat
Mat
Mat
Jan
Jan
Par
Par
Cus
Cus
T2T
Stu
T2T
Stu
Stu
Stu
Stu
C3SC Working Instance
Report Engine Process
SB00
--------123454677
123454677
123454677
207000001
207000001
210009406
210009406
210009502
210009502
855555556
900010066
919191919
@00010855
@00010855
@00010856
@00010856
CB01
-----------ACCT2310
HPCPR1
MGMT2006
ACCT2310
ACCT2340
ACCT2310
MGMT2006
MATH1030
MGMT2006
MATH1030
ACCT2310
ACCT2310
ACCT2310
ACCT2340
ACCT2310
ACCT2340
|
14-JUN-2011 04:42 PM
SX
XB00
-----4003
4228
4124
4043
4015
4004
4010
4012
4019
4028
4002
4004
4002
4015
4002
4015
SX01
-----060902
060925
060619
060906
060821
060731
060804
060901
060901
060925
060619
060910
060619
060821
060619
060821
SX02
-----888888
888888
888888
060906
060822
888888
888888
888888
888888
888888
888888
888888
888888
888888
888888
888888
SX03
---9999
0200
8888
8888
9999
0000
0000
0300
0300
0300
0300
0300
8888
8888
8888
0300
SX04
---I
P
UD
W
I
C
F
D
B
A
D
B
UD
UD
UD
C
SX05
----00100
88888
88888
00000
00050
00100
88888
88888
88888
88888
88888
00040
88888
00020
88888
00020
PAGE 1
GVPRMIS 8.1 C3SC
CB00
-----------123123123123
123
987654
123123123123
123987000004
123123123123
987654
666555444333
987654
666555444333
123123123123
123123123123
123123123123
123987000004
123123123123
123987000004
SX06 FILLER
---- -----1
1
1
0
1
0
0
0
0
1
0
1
1
1
1
1
C3SC Working Instance
Report Engine Process
* * * REPORT CONTROL INFORMATION - GVPRMIS - Release 8.1 C3SC * * *
Parm Seq No: 37972
Parameters:
----------Report Code : SX
Run Sequence Number : 5264
DISTRICT_COLLEGE_ID : 123
TERM : 200635
Flat FileName : /export/home/jobsub/SX.ext
Record Count : 16
PAGE 2
GVPRMIS 8.1 C3SC
237
Banner California Community Colleges Baseline Student Handbook
Section Data Report (XB)
The Section Data Report (XB) provides section information in the proper format as defined by the CCCCO.
Use the Report Engine Run Form (GVAREPT) and the Report Engine Process (GVPRMIS), as described in “Run MIS reports” on page 113,
to run this report. (Refer to the Banner Report Engine Handbook for details about GVPRMIS as well as information about how to create a
modified report.)
Note: The report sample shows the output from GVPRMIS since the output from GVAREPT is stored in a table.
|
Parameter Name
Required?
Description
Values
Term
Yes
Term for which data is being reported
Term Code Validation Form
(STVTERM)
District_College_ID
Yes
District/College ID assigned by the CCCCO (MIS
element GI01). The GTVDICD value specifies the group
of campus to be report based on the STVCAMP setup.
District/Division Code Validation
(GTVDICD)
238
Banner California Community Colleges Baseline Student Handbook
Report sample — Section Data Report (XB)
06-JUN-2011 04:06 PM
XB
GI90
---XB
XB
XB
XB
XB
XB
XB
XB
XB
XB
XB
XB
GI01
---123
123
123
123
123
123
123
123
123
123
123
123
GI03 GI02 CB01
XB00
---- ---- ------------ -----060
ACCT2310
4169
060
MATH1030
4028
060
MGMT2006
4010
060
ACCT2310
4059
060
MATH1030
4012
060
MGMT2006
4019
060
ACCT2310
4043
060
ACCT2310
4003
060
ACCT2460
4106
060
ACCT2310
4002
060
ACCT2340
4015
060
ACCT2310
4004
C3SC Working Instance
Report Engine Process
XB01
---W
D
L
D
D
W
P
A
D
D
P
P
06-JUN-2011 04:06 PM
XB
XB02
XB03
------ -----060714
060929
060714
060712
060628
060714
888888
888888
061204
060808
888888
888888
XB04
---Y
Y
Y
Y
Y
Y
Y
Y
Y
C
Y
Y
XB05
---0300
0300
0300
0300
0300
0300
0300
0300
0300
0300
0300
0300
XB06 XB07 XB08 XB09
---- ---- ---- ---0300
N
N
0300
N
N
0300
N
N
0000
N
N
0300
N
N
0300
N
W
0000
N
N
0000
N
N
0300
N
N
0300
R
W
0300
N
N
0000
N
N
PAGE 1
GVPRMIS 8.1 C3SC
XB10
---Y
Y
Y
Y
Y
Y
Y
Y
Y
0
Y
Y
XB11
-----000800
888888
000000
888888
888888
001560
888888
888888
888888
888888
888888
888888
CB00
FILLER
------------ ------123123123123
666555444333
987654
123123123123
666555444333
987654
123123123123
123123123123
123456789012
123123123123
123987000004
123123123123
C3SC Working Instance
Report Engine Process
* * * REPORT CONTROL INFORMATION - GVPRMIS - Release 8.1 C3SC * * *
|
Parm Seq No: 37800
Parameters:
----------Report Code : XB
Run Sequence Number : 5134
DISTRICT_COLLEGE_ID : 123
TERM : 200635
Flat FileName : /export/home/jobsub/XB.ext
Record Count : 12
PAGE 2
GVPRMIS 8.1 C3SC
239
Banner California Community Colleges Baseline Student Handbook
Faculty Assignment Data Report (XE)
The Faculty Assignment Data Report (XE) provides faculty assignment information in the proper format as defined by the CCCCO.
Note: Before you use this report, you must access the Report Engine Map Values Form (GVATRMP) and update the
related element’s delivered values to those used by your institution. The element for the XE report is XE01. (The element
list is subject to change; check the CCCCO’s data element dictionary (DED) for current values.)
Use the Report Engine Run Form (GVAREPT) and the Report Engine Process (GVPRMIS), as described in “Run MIS reports” on page 113,
to run this report. (Refer to the Banner Report Engine Handbook for details about GVPRMIS as well as information about how to create a
modified report.)
Note: The report sample shows the output from GVPRMIS since the output from GVAREPT is stored in a table.
|
Parameter Name
Required?
Description
Values
District_College_ID
Yes
District/College ID assigned by the CCCCO (MIS
element GI01). The GTVDICD value specifies the group
of campus to be report based on the STVCAMP setup.
District/Division Code Validation
(GTVDICD)
Term
Yes
Term for which data is being reported
Term Code Validation Form
(STVTERM)
FTE_Annualizer
Yes
Value of the FTE annualizer. The calculated FTE will be
multiplied by this decimal to annualize it. (This concept
is discussed in the California Community Colleges’
Student Attendance Accounting Manual.)
0.000 to 1.000
240
Banner California Community Colleges Baseline Student Handbook
Report sample — Faculty Assignment Data Report (XE)
06-JUN-2011 07:14 PM
XE
GI90
---XE
XE
XE
XE
XE
XE
XE
XE
GI01
---123
123
123
123
123
123
123
123
GI03
---060
060
060
060
060
060
060
060
CB01
-----------ACCT2310
ACCT2310
ACCT2310
ACCT2310
ACCT2340
MATH1030
MATH1030
MATH1030
C3SC Working Instance
Report Engine Process
XB00
-----4002
4002
4003
4004
4015
4028
4028
4028
EB00
--------215847564
710000033
215493827
710000033
213304958
215738211
215738211
@00000095
06-JUN-2011 07:14 PM
XE
XF00
---A0
A1
A0
A0
A0
A0
A1
A0
XE01
---1
3
4
3
2
3
3
2
XE02
---100
090
090
100
100
100
100
100
XE03
----02700
00000
01800
04700
02000
02000
02000
13300
XE04
----00000
88888
88888
88888
00000
88888
88888
00000
CB00
FILLER
------------ ----------------123123123123
123123123123
123123123123
123123123123
123987000004
666555444333
666555444333
666555444333
C3SC Working Instance
Report Engine Process
* * * REPORT CONTROL INFORMATION - GVPRMIS - Release 8.1 C3SC * * *
Parm Seq No: 37811
|
Parameters:
----------Report Code : XE
Run Sequence Number : 5146
DISTRICT_COLLEGE_ID : 123
TERM : 200635
FTE_ANNUALIZER : 1
Flat FileName : /export/home/jobsub/XE.ext
Record Count : 8
PAGE 1
GVPRMIS 8.1 C3SC
PAGE 2
GVPRMIS 8.1 C3SC
241
Banner California Community Colleges Baseline Student Handbook
Session Data Report (XF)
The Session Data Report (XF) provides session information in the proper format as defined by the CCCCO.
Note: Before you use this report, you must access the Report Engine Map Values Form (GVATRMP) and update the
related element’s delivered values to those used by your institution. The element for the XF report is XF00. (The element
list is subject to change; check the CCCCO’s data element dictionary (DED) for current values.)
Use the Report Engine Run Form (GVAREPT) and the Report Engine Process (GVPRMIS), as described in “Run MIS reports” on page 113,
to run this report. (Refer to the Banner Report Engine Handbook for details about GVPRMIS as well as information about how to create a
modified report.)
Note: The report sample shows the output from GVPRMIS since the output from GVAREPT is stored in a table.
|
Parameter Name
Required?
Description
Values
Term
Yes
Term for which data is being reported
Term Code Validation Form
(STVTERM)
District_College_ID
Yes
District/College ID assigned by the CCCCO District/
College ID assigned by the CCCCO (MIS element
GI01). The GTVDICD value specifies the group of
campus to be report based on the STVCAMP setup.
District/Division Code Validation
(GTVDICD)
242
Banner California Community Colleges Baseline Student Handbook
Report sample — Session Data Report (XF)
06-JUN-2011 04:08 PM
XF
GI90
---XF
XF
XF
XF
XF
XF
XF
XF
GI01
---123
123
123
123
123
123
123
123
GI03
---060
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CCFS-320 Reporting
This chapter covers CCFS-320 Reporting localizations for California Community College
clients. These localizations allow your institution to generate the CCFS-320 reports that
are required by the CCCCO.
This set of reports is used to determine a California Community College’s apportionment/
funding. The reports have highly defined data requirements, content, calculations, and
layout. They are run by academic year and submitted three times per year with two extra
optional resubmits. The CCFS-320 reports in Banner® CALBSTU have been designed to
meet these strict requirements.
The CCFS-320 report data is first extracted into tables that save the report, term, CRN,
student, and registration data. At this point, the data is also analyzed for validity, with
problem CRNs noted as exceptions. Separate processes create the reports that are
submitted and the detail reports. If problems are found in the data, the data is corrected,
and then the extract is repeated, refreshing the stored data. The next run of the detail
reports will pick up the changes. The stored data is not viewable on a form or
maintainable. It is used only to create the reports.
To support the reports, certain changes in Banner CALBSTU functionality were needed.
These include changes to academic year data, terms, courses, CRNs and meetings, and
registration overrides.
Note: The Course Repeats localization altered the baseline registration
logic for analyzing and processing course repeats. The CCFS-320
Reporting localizations do not address that need and simply report what
exists. The only addition made for the apportionment version of the report
is related to using student registration permit-overrides to code
registrations that must be excluded from FTES reporting.
Variable credit hour CRNs/sections
Variable credit hour CRNs can be used within Banner, but the credit hours entered during
registration will be ignored. For actual CRNs, the entered registration credit hours are
ignored by the system’s logic since the reported hours are the attendance collected hours.
With census CRNs (Weekly and Daily of any type), the entered credit hours are
ignored because it is assumed that variable unit courses are valid census based sections.
(This is based upon the Solution Center interpretation of the reporting rules.) Therefore,
only the calculated/entered meeting contact hours or the entered meeting credit hours as
defined on the Section Form (SSASECT) are used in apportionment reporting.
Refer to “Hour and Date Calculations” on page 22 for detailed information on contact hour
calculations.
To clarify, variable credit hour CRNs are those defined on the Basic Course Information
Form (SCACRSE) with the credit hours defined using the Low
(SCBCRSE_CREDIT_HR_LOW) and High (SCBCRSE_CREDIT_HR_HIGH) field and
the To or Or connector, and that have a null value in the CRN’s credit hours
(SSBSECT_CREDIT_HRS) on SSASECT. When a student registers for such a CRN, he
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or she has the option to select a credit hour within the defined SCACRSE range, and this
entry is the value CCFS-320 reporting ignores.
Evaluating student registrations for apportionment reporting
The student detail version of the CCFS-320 Detail Report (SVRCALD) (that is, the version
generated when the value for the Include Students parameter is set to Y) output includes
the “Aprt Stat” column for the student’s apportionment statuses
(SVRCALR_REG_INCLUDE_CDE). This column contains one of the following values, as
calculated by the 320 Attendance Extract Process (SVRCALX).While this is the
explanation of how it appears on SVRCALD, it also explains the impact on the other
CCFS-320 reports in their calculations of contact hours and FTES.
Note: To determine the appropriate registration record for the date being
analyzed, the procedure uses the combination of the RSTS date
(SFRSTCA_RSTS_DATE) and the sequence number
(SFRSTCA_SEQ_NUMBER).
• C: Counted in apportionment. The columns under “Resident” and “Non-Resident” on the
SVRCALD output include the student in the contact hours, thus impacting all CCFS-320
report contact hours and FTES totals. (No other status code will be counted in contact
hours and FTES.)
• For a positive attendance CRN (ACTUAL), students are counted if they have
attendance hours and they did not drop before the CRN's CALBSTU calculated start
date.
• For census CRNs (WEEKLY, DAILY, ISWEEK, and ISDAY), a student is counted if
the record has a registration status type code that signifies “registered” by the start
of the census-1 date (SSBSECT_CENSUS_ENRL_DATE) and was not dropped
before the end of the academic history date (SSBSECT_ACAD_CUT_OFF_DATE).
(Any registration activity after the academic history date is not considered for the
reports.)
• For two-census-average CRNs (ISNC) the student’s registration is evaluated for
both census-1 and census-2 and processed as follows.
– Census-1 status is determined the same as it is for the single census CRNs.
– If the census-1 status is not C for counted in apportionment, census-2 is not
evaluated, not listed on the SVRCALD report, and therefore not included in
any report contact hours and FTES.
– If the census-1 status is C for counted in apportionment, the student is
counted for census-2 if the record has a registration status type code that
signifies “registered” by the start of the census-1 date
(SSBSECT_CENSUS_ENRL_DATE) and was not dropped before the start of
the census-2 date (SSBSECT_CENSUS_2_DATE). (Any registration activity
after the census-2 date is not considered for the reports.)
• D: Dropped. A drop/withdrawal that was not counted in apportionment. If this is a census
class, the student dropped after the start date and before the cutoff for the related
census (as explained above for the C value). (For positive attendance classes, drops will
still be coded as C in order to count the attendance hours.)
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• E: Excluded. The “Excluded Reg OR” column on SVRCALD is the Student Registration
Permit-Override Form (SFASRPO) SFRSRPO_ROVR_CODE that is set up on the
Registration Permit-Overrides Control Form (SFAROVR) with
SFRROVR_EXCL_APPORT_IND = Y. This information is printed on some of the other
reports, too. The user has opted to exclude this registration from apportionment
because of course repeat rules, concurrent enrollment rules, or some other institution
policy.
• O: Other. Some sort of data issue that needs more research. O should not occur when all
data setup is correct.
The rest of this chapter discusses the following:
• “Initial setups, ongoing maintenance, and CCFS-320 processing” on page 246
• “Forms” on page 259
• “Self-Service” on page 260
• “Tables” on page 260
• “Reports and Processes” on page 261
Initial setups, ongoing maintenance, and CCFS320 processing
Note: Start Date and End Date fields were added to the Academic Year
Validation Form (STVACYR) in baseline Banner Student 8.7.3. However,
these fields and several other regulatory date fields were delivered in
CALBSTU on the Academic Year Dates Form (SVAACYR). At this time,
CCFS-320 processing uses only the SVAACYR dates; any start and end
dates entered on STVACYR are ignored and have no impact on any
CALBSTU functionality.
The following setups must be reviewed before your first run of the CCFS-320 extract and
reports. If you add codes in any of these areas, the same consideration should be given
for the noted CCFS-320 settings. Refer to “Changes impacting the reporting year and
contact hours data on SSASECT” on page 251.
• Before you run the CCFS-320 extract and reports for the very first time after you install
CALBSTU, make sure that the install instructions (“Critical setups for CCFS-320
Reporting”) were followed regarding the initial settings on SVAACYR, STVTERM, and
SSASECT, including the scripts to use after the settings are reviewed
(ssbsect_daily_upd_acry.sql and ssbsect_actual_upd_acyr.sql).
• For each term, review the academic year settings on STVTERM, including the
apportionment category, term length multiplier, and independent study term length
multiplier, for the terms you will be reporting with CALBSTU CCFS-320 reports.
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• Occasionally, as needed when there is a new code, on STVRSTS, update the following
check boxes on your registration status codes:
• Audit Indicator: Used only on an RSTS code for students that are “auditing” the
class. You do not need to check the Apportionment Indicator check box on the
same code.
• Apportionment Indicator: Check for any RSTS code that could be reported on the
CCFS-320 reports (other than codes for Audit Indicator). Typically this check box
is not checked for RSTS codes that are used for waitlist, audit, and drops before the
class starts. However, if the RSTS code is used in CCFS-320 reporting for any
reason, this check box must be checked. It must also be checked for any student
with reportable hours in a positive-attendance class. For census classes, in addition
to having this checked the analysis of the RSTS date compared to the class' dates
determines whether the student is included in the apportionment FTES calculations.
On SVADROP, codes used in SVBDROP_START_CUT_OFF_CODE or
SVBDROP_FSS_START_RSTS_CODE will have this unchecked, but all other
fields’ codes should have this checked.
• Occasionally, as needed when there is a new code, on STVATTR, check the Inmate
CRN check box for each degree attribute code you want use to identify inmate-only
CRNs on SSADETL. This setting affects how the CRN is report on CCFS-320. Inmateonly CRNs are treated as noncredit (regardless of the course credit status) and should
have the appropriate attendance method.
• On an ongoing basis, as needed when there are new students or changes in student
statuses, make sure that your concurrent high school students have been set up on
SGASTDN with student type Y (the MIS valid value) for the terms the status is effective.
• Occasionally, as needed when there is a new code, on STVROVR, add new codes for
excluding the excess concurrent high school enrollment students for either the 5% or
10% concurrent high school enrollment rules. (Refer to “Physical Education concurrent
enrollment” on page 252 for more information.) If needed, add a new code for the
repeat-overrides that are excluded from apportionment. (You can have one code for
repeats that are not excluded from the CCFS-320 report, and a second code for repeats
that are excluded.)
• Occasionally, as needed when there is new data, update the Lab check box on the
Meeting Type Validation Table (GTVMTYP) for your existing meeting types. (The To Be
Arranged check box should be updated, too, but it impacts MIS reporting, not CCFS320.)
• Occasionally, as needed when there is a new code, define the code for its correct
classification of the attendance type in CCFS-320 reporting. If you have or need to add
“independent study” STVACCT codes, add them with the both the Independent Study
(STVACCT_INDEPENDENT_IND) and one of the following check boxes checked:
• Actual (STVACCT_ACTUAL_IND)
• Daily (STVACCT_DCH)
• Weekly (STVACCT_WCH)
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• For each term, update your CRNs on SSASECT to use the correct attendance method
code. Review the calculated reporting year, and change it if this is a CRN that allows
that maintenance by its definitions (certain daily CRNs in summer intersession terms).
Lastly, review the CRN's contact hours calculations and meeting setups related to
CCFS-320 reporting.
• Occasionally, as needed when there is new data, update SCADETL for the following
fields on the existing courses that affect CCFS-320 reporting:
• Occupational Course
• Basic Skills
• Non Credit Enhanced Funding
• In-Service
• Sport/Physical Education Course
• For each new year, if you are processing a period 1 or period 2 CCFS-320 report,
calculate the annualizers on the Academic Year Apportionment Annualizer Form
(SVAAPIZ), adding overrides if needed.
• Occasionally, as needed when there is a new code, add to the Center Code Validation
Table (SVVCENT) codes for your centers.
• Occasionally, as needed when there is a new code, update the Building Definition Form
(SLABLDG) for the new center and leased building settings on your existing buildings.
Throughout an academic year, perform this ongoing maintenance:
• For each term, on the Registration Permit-Overrides Control Form (SFAROVR) for the
terms you will be reporting with CALBSTU CCFS-320 reports, add the new STVROVR
codes added above with the appropriate apportionment-related setups including Repeat
Limit, Repeat Hours, Concurrent Enrollment 10% Rule, Concurrent Enrollment 5% Rule,
and Exclude from Apportionment. These setups will dictate how the codes impact
contact hours and FTES, especially the SVRCAL9 report. (Refer to “Physical Education
concurrent enrollment” on page 252 for more information.)
• On an ongoing basis, as needed when there is new student registration data, on Student
Registration Permit-Override Form (SFASRPO), whenever a student is to be excluded
from apportionment for any reason (repeat regulations, concurrent high school
enrolment rules, and so on), add the SFAROVR code for that student and CRN (or
student and course/subject using the effective date).
• For each term, process and review as needed SVRCALP as discussed in “Physical
Education concurrent enrollment” on page 252.
The rest of this section discusses the following topics:
• “Create the CCFS-320 reports using Banner CALBSTU” on page 249
• “Changes impacting the reporting year and contact hours data on SSASECT” on
page 251
• “Physical Education concurrent enrollment” on page 252
• “Set up SVRCALS flex calendar reporting” on page 258
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Create the CCFS-320 reports using Banner CALBSTU
1. Run the 320 Attendance Extract Process (SVRCALX).
This updates the data in the extract tables.
2. Review the list of terms included and the exception CRNs, and correct the exceptions
where necessary. If corrections are made, start again at step Step 1.
3. If desired, run the PE Concurrent Enrollment Process (SVRCALP) to save for audit
purposes.
Note: SVRCALP is the only report using live data. The main purpose of
this process is to monitor PE classes early in a term’s registration period
for the 10% concurrent high school enrollment rule. You can use it at any
time during the academic year to prepare for the final SVRCALX extract
and CCFS-320 reports that are created from the extract data. (Refer to
“Physical Education concurrent enrollment” on page 252 for more
information.) If you are using SVRCALP as a permanent auditor-packet
report, it is recommended that you run SVRCALP close to the same time
that you run SVRCALX. However, SVRCALP is optional since the CCFS320 Detail Report (SVRCALD) includes the same warning message from
the extracted data. For audit purposes, the warnings (or lack thereof) on
SVRCALD should be considered to be the proof for the submitted
apportionment calculations since this report uses the saved extract data.
4. If you want to create the standard version of the CCFS-320 report, continue as
follows.
4.1.
Run the CCFS-320 Detail Report (SVRCALD), entering the following
parameters to create the standard report student detail listing:
– S (Standard CCFS-320 report) for the CCFS-320 or Apprenticeship Rpt
parameter
– Y (Include both students and CRNs) for the Include Student Details parameter
You can enter the appropriate values for the other parameters, but for this
task, you must enter the specified values for these two.
4.2.
Run SVRCALD again, entering the following parameters to create the standard
report CRN summary listing:
– S (Standard CCFS-320 report) for the CCFS-320 or Apprenticeship Rpt
parameter
– N (Include only CRNs) for the Include Student Details parameter
4.3.
Review the standard report CRNs, and the students and warnings listed with
each CRN, and correct the data as needed. If corrections are made, start again
at step Step 1.
Counts of CRNs with warnings are provided in the summary section at the
bottom of the report output for quick reference.
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5. If you want to create the apprenticeship version of the report (to support CCFS-321),
continue as follows.
5.1.
Run SVRCALD, entering the following parameters to create the apprenticeship
report student detail listing:
– A (Apprenticeship (CCFS-321) report) for the CCFS-320 or Apprenticeship
Rpt parameter
– Y (Include both students and CRNs) for the Include Student Details parameter
You can enter the appropriate values for the other parameters, but for this
task, you must enter the specified values for these two.
5.2.
Run SVRCALD again, entering the following parameters to create the
apprenticeship report CRN summary listing:
– A (Apprenticeship (CCFS-321) report) for the CCFS-320 or Apprenticeship
Rpt parameter
– N (Include only CRNs) for the Include Student Details parameter
5.3.
Review the apprenticeship CRNs, and the students and warnings listed with
each CRN, and correct the data as needed. If corrections are made, start again
at step Step 1.
Counts of CRNs with warnings are provided in the summary section at the
bottom of the report output for quick reference.
6. Run the following reports:
• CCFS-320 Summary Reports (SVRCALS)
• CCFS-320 Supplemental Reports (SVRCALU)
7. Review the CRNs, and the students and warnings listed with each CRN, and correct
the data as needed. If corrections are made, start again at step Step 1.
Note: Counts of CRNs with warnings are provided at the bottom of the
reports in the summary sections for quick reference.
8. Repeat steps Step 1 through Step 7 for each college (district/college ID on GTVDICD)
in your district until the CCFS-320 results are satisfactory for each.
9. Run the CCFS-320 Part IX Report (SVRCAL9) for the district.
SVRCAL9 is a district-wide report that includes the AB 540 Headcount Report and the
Special Admit Full-Time and Part-Time PE Credit FTES Report.
10. If adjustments are needed for the SVRCAL9 summary page 5% concurrent high
school rule, make the adjustments and repeat steps Step 1 through Step 9 for each
college impacted with adjustments. (Refer to 5% concurrent high school enrollment
rule (“5% concurrent high school enrollment rule (SVRCAL9 Special Admit Full-Time
and Part-Time PE Credit FTES Report)” on page 254) for more information.)
11. Save any output files or prints that are needed for your records and for audits.
When you are done, each college (district/college ID on GTVDICD) in your district should
have a set of reports that was created from the same the SVRCALX extract data set. On
the report control page of SVRCALD, SVRCALS, and SVRCALU reports, this is listed as
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SVRCALX extracted data (SVBCALP table activity date). On
SVRCAL9, it is listed on the AB540 and the “Special Admit Full-Time and Part-Time PE
Credit FTES Report” summary page. For each college (district/college ID on GTVDICD),
this date and time stamp should match across all of these reports. This proves that all of
the reports were created from the same extract data set.
Changes impacting the reporting year and contact hours
data on SSASECT
On the Section Form (SSASECT), normal CRN maintenance altering the dates and
attendance method automatically updates the reporting year and contact hours. This
includes copying a CRN to a new CRN using the SSASECT copy and SSRROLL.
Adding new codes to the setup forms (STVTERM, STVACCT, or SVVACYR) and changing
their settings before using them on any CRNs do not cause any problems. However, if you
perform maintenance on existing data on the setup forms that impact the calculated
reporting year and contact hours, these will not automatically update any existing CRN’s
data.
Note: Although Start Date and End Date fields were added to STVACYR
in baseline Banner Student 8.7.3, CCFS-320 processing uses only the
SVAACYR dates; any start and end dates entered on STVACYR are
ignored and have no impact on any CALBSTU functionality.
If the values shown in Table 2 are changed on existing codes, depending on how they are
changed and how they are used, you might need to re-execute the user-run scripts shown
in Table 3 from the install instructions.
Table 2: CCFS-320 setup codes
Form
Field
STVTERM
Apportionment Category
Academic Year
Term Start Date
Term End Date
SVAACYR
Leading Summer
Academic Year Ending
Start Date
End Date
STVACCT
any of the indicators
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Table 3: User-run setup scripts for CCFS-320
Data affected
Script name
Notes
Reporting Year
field on
SSASECT
ssbsect_daily_upd_acry.sql
This script updates all records in the
database with no option for audit mode.
Be extremely careful when running this
script.
ssbsect_actual_upd_acyr.sql
This script updates all records in the
database with no option for audit mode.
Be extremely careful when running this
script.
ssrmeet_upd_meet_no.sql
This script prompts for a term and the
choice of audit or update mode.
ssrmeet_upd_hrs_week.sql
This script prompts for a term and the
choice of audit or update mode.
ssrmeet_upd_hrs_total.sql
This script updates all records in the
database with no option for audit mode.
Be extremely careful when running this
script.
Contact hours
fields and
columns for a
CRN (various
fields on
SSASECT main
& meeting)
It is recommended that you test the change and the script results in a test environment
first. These scripts should not be relied on as a constant tool and should only be used as
an exception.
Physical Education concurrent enrollment
The following concurrent high school enrollment rules are supported by CALBSTU CCFS320.
• 10% concurrent high school enrollment rule: This is the limit put on a single sports/PE
CRN in a single college (district/college ID on GTVDICD). It is supported by the
SVRCALP and SVRCALD reports.
• 5% concurrent high school enrollment rule. This is the district-wide limit for the
proportion of all sports/PE enrollment in all colleges (district/college ID on GTVDICD)
within a district. It is supported by the Special Admit Full-Time and Part-Time PE Credit
FTES Report of the SVRCAL9report section.
When first reviewing the setups for CCFS-320 reporting, check the Sports/Physical
Education Course check box on the Supplemental Data tab of the Course Detail
Information Form (SCADETL) for all courses that should be monitored for the sports rules
(specifically, the 5% or 10% concurrent high school enrollment rule). Only CRNs for
courses with this new setting will be considered for the enrollment warnings noted on
SVRCALP or SVRCALD and for the analysis on the summary page of the Special Admit
Full-Time and Part-Time PE Credit FTES Report section of SVRCAL9.
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All concurrent high school students must have student type of Y on the General Student
Form (SGASTDN). This is the MIS report value for “Concurrent HS K-12.” This impacts
both the 5% and 10% concurrent high school enrollment rules.
Your institution needs two registration permit-override codes on the Registration PermitOverride Code Validation Form (STVROVR) to use only for CCFS-320 concurrent high
school enrollment reporting purposes. These codes will have no impact in registration and
will not be used as a normal registration override. Normal baseline overrides are added to
student records before or during the registration process to allow the student CRN
registration to bypass an error. The overrides for CCFS-320 reporting are different in that
they are used only to exclude prior registrations from the apportionment FTES and are
usually added to the student records during the phase the 10% rule and the 5% rules
results are analyzed. They are described with their respective reports below.
None of the physical education concurrent enrollment reports (SVRCAL9, SVRCALD, and
SVRCALP), include apprenticeship CRNs (SCBSUPP_OCCS_CODE = A for SVRCALP
or SVRCALN_OCCS_CODE = A for SVRCAL9 and SVRCALD) since they are not include
in SVRCALS.
The rest of this section discusses the following topics:
• “10% concurrent high school enrollment rule (SVRCALP and SVRCALD warning)” on
page 253
• “5% concurrent high school enrollment rule (SVRCAL9 Special Admit Full-Time and
Part-Time PE Credit FTES Report)” on page 254
• “AB 540 report” on page 257
10% concurrent high school enrollment rule (SVRCALP and
SVRCALD warning)
You must create a registration permit-override code to be used only for the 10%
concurrent high school enrollment rule. It affects a CRN’s 10% warning message on
SVRCALP and SVRCALD. Set it up on SFAROVR with the Concurrent Enrollment 10%
Rule and Exclude from Apportionment check boxes checked for terms that will be used
in the CALBSTU CCFS-320 extract and reports.
Warning! This code should be used only to manage the 10% warnings
and in conjunction with CRNs for sport/PE courses as defined on the
Course Detail Information Form (SCADETL). It should not be used in
relationship to the SVRCAL9 5% rule calculation.
After registration starts for a term, use SVRCALP to monitor which CRNs designated on
SCADETL as being “sports/physical education courses” have too many concurrent high
school students enrolled (above 10% of the total). These CRNs will be listed on the report
with the 10% warning message. If nothing is changed, they will also have the same
warning on the SVRCALD report later when it is created, but SVRCALP allows for easier
monitoring during the registration period.
To suppress the necessary number of concurrent high school students from the CCFS320 apportionment reporting (to get to 10% or lower on SVRCALP and eventually on the
SVRCALD report), using your new SFAROVR 10% rule code, add an entry to the record
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on SFASRPO of each selected concurrent high school student that is to be excluded from
apportionment. If you are working with SVRCALD, you must rerun SVRCALX before you
will see the impact on SVRCALD.
For example, let’s say you have a PE CRN 4002 that has 21 apportionment-countable
students, and three of those students have SGASTDN student type of Y. This CRN will
be listed on SVRCALP with the warning message since 3 is 14.3% of 21. Select one
of the three students, and on this student’s SFAROVR record, add the new 10% rule
code to exclude from apportionment. When you rerun SVRCALP, CRN 4002 will no
longer have a warning since 2 / 20 = 10%, which is within the 10% rule.
If you were running SVRCALD with these same numbers, you would follow the same
steps and would need to run SVRCALX only to update the extract tables between the
SVRCALD runs. You would also need to run new SVRCALS and SVRCALU reports to
get the updated FTES and extract time stamps.
This is just one possible strategy for preventing excessive concurrent high school
enrollment; you can also devise other policies and procedure to meet your needs.
5% concurrent high school enrollment rule (SVRCAL9 Special Admit
Full-Time and Part-Time PE Credit FTES Report)
You must create a registration permit-override code that will be used only for the districtwide 5% concurrent high school enrollment rule. It affects the percentage calculation,
which is calculated from the extract data for all colleges in the district. This impacts the
percentage calculation (“Percent of Reported FTES of Special Part-Time and Full-Time
Students in PE Courses (Col.3/Col.1)”) at the end of Special Part-Time and Full-Time
Students in PE Courses section at the end of SVRCAL9 (last page of the Special Admit
Full-Time and Part-Time PE Credit FTES Report). Set it up on SFAROVR with the
Concurrent Enrollment 5% Rule and Exclude from Apportionment check boxes
checked for terms that will be used in the CALBSTU CCFS-320 extract and reports.
Warning! This code should be used only to manage the 5% warnings and
in conjunction with CRNs for sport/PE courses as defined on SCADETL.
It should not be used in relationship to the SVRCALP and SVRCALD 10%
warnings.
If you mix the usage of a code with 5% rule setup, it will affect the
accuracy of your SVRCAL9 results and analysis.
You should first complete each college’s CCFS-320 reporting analysis, including review
for the 10% warnings. You should then eliminate the 10% warnings via the 10% override
code (or other procedures) and finalize the college reports before starting the work on the
5% rule. After this work is complete for all colleges, run SVRCAL9 to monitor the districtwide sports/PE enrollment percentage for all concurrent high school enrollment students.
The following sample of SVRCAL9 report output is shown to illustrate the information after
it. It is important to understand that the bolded numerals in the “Conc Enrl” column
headings in this sample do not actually appear in the report but are included for reference
and clarification as you work through the rest of the information in this section.
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(1)Conc
Subj
Crse
Term
CRN
Title
PE CRN
----
----
------
-----
------------------------------
------
MGMT
1001
200821
41
Business Management
No
Enrl
(2)Conc
FTES
Enrl
(3)Conc
PE FTES
Enrl
PE FTES Rpt
------------ ------------- -------------
Concurrent Enrollment Students in CRN:
0.10
0.00
0.00
Conc Enrl
Conc Enrl
Conc Enrl
CH
PE CH
PE CH Rpt
ID
Name
320 OR Code
5% Rule OR
---------
------------------------------
-----------
----------
@32000003
Cousins, Karen S.
50.00
0.00
0.00
@32000029
Johnson, Kelly A.
0.00
0.00
0.00
50.00
0.00
0.00
------------ ------------- -------------
CRN Total Contact Hours (CH)
(1)Conc
Subj
Crse
Term
CRN
Title
PE CRN
----
----
------
-----
------------------------------
------
ARCH
1004
200841
9
Archery
Yes
ID
Name
320 OR Code
5% Rule OR
------------------------------
-----------
----------
@32000003
Cousins, Karen S.
@32000022
Harris, Alexander M.
HSPE-5
Yes
(2)Conc
FTES
Enrl
(3)Conc
PE FTES
Enrl
PE FTES Rpt
------------ ------------- -------------
Concurrent Enrollment Students in CRN:
---------
Enrl
0.12
0.12
0.06
Conc Enrl
Conc Enrl
Conc Enrl
CH
PE CH
PE CH Rpt
------------ ------------- ------------32.00
32.00
32.00
32.00
32.00
0.00
0.00
@32000019
Knew, Jerome S.
HSPE-10
No
0.00
0.00
@32000020
Harvard, Alfred S.
HSPE-10
No
0.00
0.00
0.00
@32000021
Sommer, Aaron S.
HSPE-10
No
0.00
0.00
0.00
64.00
64.00
32.00
2,378.40
683.40
598.90
5.81
1.91
1.75
CRN Total Contact Hours (CH)
Summary
District Concurrent Enrollment Contact Hours (CH) Totals
Concurrent Enrollment FTES Totals
Total Reported FTES of
Percent of Reported FTES
Total FTES of Special Part-
Special Part-Time and Full-
of Special Part-Time and
Total FTES of Special Part-
Time and Full-Time
Time Students in PE
Full-Time Students in PE
Time and Full-Time
Students in PE Courses
Courses
Courses
Students Col.1
Col.2
Col.3
Col.3/Col.1
5.81
1.91
1.75
30.12 %
Summary
District Concurrent Enrollment Contact Hours (CH) Totals
Concurrent Enrollment FTES Totals
Total FTES of Special Part-
2,378.40
683.40
598.90
5.81
1.91
1.75
Total Reported FTES of
Percent of Reported FTES
Special Part-Time and Full-
of Special Part-Time and
Total FTES of Special Part-
Time and Full-Time
Time Students in PE
Full-Time Students in PE
Time and Full-Time
Students in PE Courses
Courses
Courses
Students Col.1
Col.2
Col.3
Col.3/Col.1
5.81
1.91
1.75
30.12 %
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The three “Conc Enrl” columns work as follows.
• Column 1: Within the CRN and student detail portion of the report, this is the “Conc Enrl
FTES/CH” column, and on the final summary page, this is “Total FTES of Special PartTime and Full-Time Students Col.1.”
• Column 2: Within the CRN and student detail portion of the report, this is the “Conc Enrl
PE FTES/CH” column, and on the final summary page, this is “Total FTES of Special
Part-Time and Full-Time Students in PE Courses Col.2.”
• Column 3: Within the CRN and student detail portion of the report, this is the “Conc Enrl
PE FTES/CH Rpt” column, and on the final summary page, this is “Total Reported FTES
of Special Part-Time and Full-Time Students in PE Courses Col.3.”
On the final summary page columns 1 and 3 are used to calculate the percent for the 5%
rule, as noted in the column headings (“Percent of Reported FTES of Special Part-Time
and Full-Time Students in PE Courses (Col.3/Col.1)”).
The report lists all concurrent high school student enrollments in any class of any type on
the detail pages. Any CRN that has a concurrent high school student (student type of Y on
SGASTDN) listed with a counted or excluded status on the SVRCALD report (that is, the
value in the Aprt Stat field is C or E, respectively) is list with those students.
As shown in the first CRN in the sample output above (“MGMT 1001 200821 41”), if the
CRN is not PE (that is, the Sports/Physical Education Courses check box on SCADETL
is unchecked and the CRN heading on the report has “No” in the “PE CRN” column), the
following apply.
• The contact hours and FTES for the students that are counted (that is, the value in the
Aprt Stat field is C) will be included only in “column 1.” In the report sample, ID
@32000003 is only in “column 1.”
• The students that are excluded (that is, the value in the Aprt Stat field is E) will be listed
for informational purposes. They will not be included in any of the columns for contact
hours and FTES. Since this is not a PE CRN, they also should not be using either of the
5% or 10% rule override codes. In the report sample, ID @32000029 has “0.00” in all
three columns.
As shown in the second CRN in the sample output above (“ARCH 1004 200841 9”), if the
CRN is PE (that is, the Sports/Physical Education Courses check box on SCADETL is
checked and the CRN heading on the report has “Yes” in the “PE CRN” column), the
following apply.
• The contact hours and FTES for the students that are counted (that is, the value in the
Aprt Stat field is C) will be included in “column 1,” “column 2,” and “column 3.” In the
report sample, ID @32000003 has “32.00” in all three columns.
• The students that are excluded (that is, the value in the Aprt Stat field is E) with any
override code that is not for the 5% rule (either a repeat override or a 10% rule override
and coded in the extract table as SVRCALO_OVERRIDE_RULE_CDE <> 5) will be
listed for informational purposes. They will not be included in any of the columns for
contact hours and FTES. In the report sample, ID @32000019 has “0.00” in all three
columns.
• The students that are excluded (that is, the value in the Aprt Stat field is E) with an
override code that is for the 5% rule (coded in the extract table as
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SVRCALO_OVERRIDE_RULE_CDE = 5) will be listed in “column 1” and “column 2.”
These are the students that are being used to meet the 5% rule. They are not included
in the college’s CCFS-320 contact hours and FTES apportionment reporting on
SVRCALS and SVRCALD, and they are used in the calculation of the final summary
page percent (“Percent of Reported FTES of Special Part-Time and Full-Time Students
in PE Courses (Col.3/Col.1”).
After you run SVRCAL9, if the percent on the summary page is greater the 5%, you will
need to perform the following steps.
1. To suppress the necessary PE class concurrent high school student enrollments from
the CCFS-320 contact hours and FTES apportionment reporting (to get to 5% or lower
on SVRCAL9), on the Student Registration Permit-Override Form (SFASRPO) using
your new SFAROVR 5% rule code, add an entry to the record of each concurrent high
school student that is to be excluded from apportionment.
2. Rerun SVRCALX for the college that was impacted to update the extract tables.
3. Rerun SVRCAL9 to view the resulting percent.
Note: Because this override impacts all of your apportionment reports
and FTES, you will need to rerun the full set (SVRCALD, SVRCALS, and
SVRCALU) for the college that was impacted. (SVRALU might not be
directly impacted, but the extract time stamp on its job control page will
not match the other reports if you do not run it.) Refer to “Create the
CCFS-320 reports using Banner CALBSTU” on page 249 for the
complete step-by-step procedure.
Example
Let’s say the first run of SVRCAL9 results in “Percent of Reported FTES of Special
Part-Time and Full-Time Students in PE Courses (Col.3/Col.1)” that is 5.05%. This is
over the rule limit.
PE CRN 2002 at your first college has six apportionment-countable students with a
student type of Y on SGASTDN. None of them have apportionment-exclude override
codes. Therefore, they are listed on SVRCAL9 and included in all three “CH/FTES”
columns. It is determined that eliminating two of them from apportionment FTES will
reduce the percentage to meet the 5% rule. Select two of the students, and on their
SFAROVR record, add the new 5% rule code to exclude from apportionment. First
rerun SVRCALX for this college. Next rerun SVRCAL9 for the district and review to
make sure that the summary page percent is below 5%.
Repeat until the percent is below the 5% limit.
Rerun SVRCALD, SVRCALS, and SVRCALU for the college that was impacted.
This is just one possible strategy for preventing excessive concurrent high school
enrollment; you can also devise other policies and procedure to meet your needs.
AB 540 report
The first page of the SVRCAL9 output is for the AB 540 report. It is another district-wide
report (uses data from the extracts of all colleges in the district) and part of the Part IX
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section of CCFS-320. However, it has no relationship to the concurrent enrollment data
within the Special Admit Full-Time and Part-Time PE Credit FTES Report. It uses the AB
540 Resident Code parameter to count unique students (PIDMs) in the district-wide
extract data.
Set up SVRCALS flex calendar reporting
Part of CCFS-320 reporting involves analyzing the flexible calendar impact. This section
explains how to setup data for the Adjustment to FTES: Part I Faculty Contact Hours (Flex
Calendar) section of the CCFS-320 Summary Reports (SVRCALS).
For the CCFS-320 processing to determine which dates are mandatory flexible calendar
days, those dates must be defined on Schedule Exclusion Rules Form (SSAEXCL) and
Calendar Day Information Form (SOACALD) every academic year.
On SSAEXCL, add the dates that are mandatory flexible calendar days. Any date not
listed here (SSREXCL table) is not treated as a mandatory flexible calendar day. (Variable
flexible calendar days are not listed here.)
On SOACALD add the dates that are mandatory flexible calendar days with the Flex
Status field set to F (mandatory flex day) (SOBCALD_ATRB_CODE = F). Any date not
listed here with F is not a mandatory flexible calendar day.
Variable flexible calendar days should be listed on SOACALD, too, but they will not directly
impact the calculations. They should have the Flex Status field set to V (Variable flex day)
(SOBCALD_ATRB_CODE = V). As noted above, do not list variable flex days on
SSAEXCL.
Once SSAEXCL and SOACALD are set up, the calculation of flex days occurs during the
320 Attendance Extract Process (SVRCALX), and the calculation of the hours impact is
reported on the Adjustment to FTES: Part I Faculty Contact Hours (Flex Calendar) of
SVRCALS.
The SVRCALX process looks for CRNs that meet the following conditions:
• Are in any primary term (that is, term category SVRCALT_TCAT_CDE is 1, 2, or 3)
• Are daily or actual including independent study (that is, CRN type
SVRCALN_ATTEND_CDE is DAILY, ISDAY, ISNC, or ACTUAL)
• Impact flex hours
For this, the CRN has a meeting that would have included a specific date by its default
meeting setups but whose date is listed in SSAEXCL [SSREXCL table] and has
SOBCALD_ATRB_CODE = F. For example, it would have met on September 20, but
that date is set up as a mandatory flex day.
The count of flexible days the CRN would have met but did not is stored with the
extracted CRN record (the Flex Days Included field [SVRCALN_FLEX_DAYS_NO]).
On SVRCALS, this flex-day-count is multiplied by the CRN’s CCFS-320 contact hours
to determine the total contact hours impact.
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On the SVRCALS Flex Calendar section, the following apply.
• The “Total Faculty Contact Hours of Instruction Released for Flex-Time Activities” is the
sum from each CRN of the contact hours for these flex days.
• The “Total Faculty Contact Hours of Instruction of All Instructors in the Ac. Year Excl.
Intersession” is the sum from each CRN of its normal contact hours (no flex days). This
is the sum of all CRNs in this attendance type, even the ones that had no mandatory flex
days impact.
• The “F Factor” is obtained by dividing the numbers above and then adding 1.
For example, let’s say you have set up a fall term daily CRN with a meeting of 01NOV-2010 to 24-NOV-2010, M-T-W. 10-NOV-2010 is loaded in SSAEXCL and is
set up in SOACALD as a mandatory flex day. By the meeting pattern, Wednesday, 10NOV-2010, would have been included in this CRN’s contact hours calculations on
SSASECT, but it was excluded (SSAEXCL impact on calculation). Therefore, this
CRN is used in the flexible calendar analysis noting one day’s worth of contact hours.
If it was the only daily CRN with 4 daily contact hour and 44 total contact hours (4 * 11
meeting days), the factor would be 1.09 (1 + (4 / 44)). If there were more daily CRNs
without any flex days, the factor would be 4 divided by the sum of all daily CRN
contact hours.
Forms
The following forms were added or modified for the CCFS-320 Reporting functionality:
• Meeting Type Validation Form (GTVMTYP)
• Course Detail Information Form (SCADETL)
• Class Attendance Roster Form (SFAALST)
• Registration Permit-Overrides Control Form (SFAROVR)
• Class Roster Form (SFASLST)
• Student Registration Permit-Override Form (SFASRPO)
• Building Definition Form (SLABLDG)
• Term Control Form (SOATERM)
• Schedule Calendar Form (SSAACCL)
• Section Form (SSASECT)
• Attendance Accounting Method Validation Form (STVACCT)
• Attribute Validation Form (STVATTR)
• Residence Code Validation Form (STVRESD)
• Course Registration Status Code Validation Form (STVRSTS)
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• Term Code Validation Form (STVTERM)
• Academic Year Dates Form (SVAACYR)
• Academic Year Apportionment Annualizer Form (SVAAPIZ)
• Course Credit Status Validation Form (SVVCCST)
• Center Code Validation Form (SVVCENT)
These forms are discussed in the Banner CALBSTU Online Help.
Self-Service
The following Self-Service pages were modified for the CCFS-320 Reporting functionality:
• Mid Term Grades (bwlkfmgd.P_FacMidGrd)
• Final Grades (bwlkffgd.P_FacFinGrd)
These pages are discussed in “Self-Service” on page 262.
Tables
The following tables were added or modified for the CCFS-320 Reporting functionality:
• Meeting Type Validation Table (GTVMTYP)
• Supplemental Course Data Table (SCBSUPP)
• Registration Permit-Overrides Control Table (SFRROVR)
• Student Registration Permit-Override Table (SFRSRPO)
• Building Definition Table (SLBBLDG)
• Part of Term Table (SOBPTRM)
• Section General Information Base Table (SSBSECT)
• Section Meeting Times Repeating Table (SSRMEET)
• Attribute Validation Table (STVATTR)
• Residence Code Validation Table (STVRESD)
• Course Registration Status Code Validation Table (STVRSTS)
• Term Control Table (STVTERM)
• Academic Year Dates Table (SVBACYR)
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• Academic Year Apportionment Annualizers Table (SVBAPIZ)
• Report Definition Data Table (SVBCALP)
• Extract CRN Rules Table (SVBCALX)
• CRN Data Table (SVRCALN)
• Student Registration Override Data Table (SVRCALO)
• Student Registration Data Table (SVRCALR)
• Student Data Table (SVRCALS)
• Term Data Table (SVRCALT)
• Course Credit Status Validation Table (SVVCCST)
• Center Code Validation Table (SVVCENT)
These tables are discussed in “Tables” on page 279.
Reports and Processes
The following reports and processes were added for the CCFS-320 Reporting
functionality:
• CCFS-320 Part IX Report (SVRCAL9)
• PE Concurrent Enrollment Process (SVRCALP)
• CCFS-320 Summary Reports (SVRCALS)
• CCFS-320 Supplemental Reports (SVRCALU)
• 320 Attendance Extract Process (SVRCALX)
These reports and processes are discussed in “Reports and Processes” on page 305.
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Self-Service
This chapter discusses the Banner® Self-Service pages created or modified for California
localizations. For pages that were created or substantially modified for California,
complete form descriptions are included. For pages that were modified to a lesser extent,
only the modifications are included here; for further information, refer to the relevant User
Guide, indicated with each modified page description.
• “Mid Term Grades (bwlkfmgd.P_FacMidGrd)” on page 262
• “Final Grades (bwlkffgd.P_FacFinGrd)” on page 263
• “Add or Drop Classes (bwlkfrad.P_FacAddDropCrse and bwskfreg.P_AddDrpCrse)” on
page 264
• “Registration Add Authorization Code Entry (bwvkauth.P_DispAutCode)” on page 266
• “Term Selection (SC_FAC_SELTERM)” on page 268
• “Drop Roster Status (SC_FAC_DROP_ROS)” on page 269
• “Drop Roster Maintenance (bwvkdrop.P_DispDropMaint)” on page 273
• “Drop Roster Maintenance Confirmation (bwvkdrop.P_DropStudents)” on page 276
Note: The naming convention for pages developed in the Banner SelfService Engine (SSEN) is different from baseline. In baseline
documentation, a page is referred to by its plain English name, followed
by its package.procedure name, such as “Add or Drop Classes page
(bwlkfrad.P_FacAddDropCrse).” For pages developed in SSEN, a page is
referred to by its plain English name followed by its object name, such as
“Drop Roster Status page (SC_AT_REQUESTS).”
Mid Term Grades (bwlkfmgd.P_FacMidGrd)
This page was modified to support the CCFS-320 Reporting functionality. This page now
displays records for more “drop” codes than baseline does. This allows the update of the
Hours Attended and Last Attendance Date field for positive attendance reporting even
after a student drops the class.
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Web page fields
The following fields were modified for CALBSTU.
Item
Description/source information
Registration Status
The logic behind this field was modified to include records with
drop codes where STVRSTS_APPORT_IND = Y.
Grade
This field is not updateable if the record has a status code for
which the Gradable Indicator check box on the Course
Registration Status Code Validation Form (STVRSTS) is
unchecked (that is, STVRSTS_GRADABLE_IND = N).
Last Attendance Date
This field is not updateable if the record has a status code for
which the Waitlist Indicator check box on STVRSTS is checked
(that is, STVRSTS_WAIT_IND = Y).
Attend Hours
This field is updateable only if the attendance accounting method
code for the CRN is one for which the Actual check box on the
Attendance Accounting Method Validation Form (STVACCT) is
selected.
This field is not updateable if the record has a status code for
which the Waitlist Indicator check box on STVRSTS is checked
(that is, STVRSTS_WAIT_IND = Y).
The value entered in this field cannot greater than value of the
Total Contact Hours on the Section Form (SSASECT).
Final Grades (bwlkffgd.P_FacFinGrd)
This page was modified to support the CCFS-320 Reporting functionality. This page now
displays records for more “drop” codes than baseline does. This allows the update of the
Hours Attended and Last Attendance Date field for positive attendance reporting even
after a student drops the class.
Web page fields
The following fields were modified for CALBSTU.
Item
Description/source information
Registration Status
The logic behind this field was modified to include records with
drop codes where STVRSTS_APPORT_IND = Y.
Grade
This field is not updateable if the record has a status code for
which the Gradable Indicator check box on the Course
Registration Status Code Validation Form (STVRSTS) is
unchecked (that is, STVRSTS_GRADABLE_IND = N).
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Item
Description/source information
Last Attendance Date
This field is not updateable if the record has a status code for
which the Waitlist Indicator check box on STVRSTS is checked
(that is, STVRSTS_WAIT_IND = Y).
Attend Hours
This field is updateable only if the attendance accounting method
code for the CRN is one for which the Actual check box on the
Attendance Accounting Method Validation Form (STVACCT) is
selected.
This field is not updateable if the record has a status code for
which the Waitlist Indicator check box on STVRSTS is checked
(that is, STVRSTS_WAIT_IND = Y).
The value entered in this field cannot greater than value of the
Total Contact Hours on the Section Form (SSASECT).
Add or Drop Classes (bwlkfrad.P_FacAddDropCrse and
bwskfreg.P_AddDrpCrse)
This page was modified in Faculty and Advisor Self-Service and Student Self-Service to
support the following functionality:
• Enhanced Academic Calendar and Computed Drop Code/Fee Refund
• Registration Add Authorization Code
In addition to standard baseline usage, calculated drop codes will be available in SelfService if the Active Calculate Drop Code for Self-Service check box in the Registration
Processing Controls window of the Term Control Form (SOATERM) and the term has
been defined on the Term Computed Registration Drop Codes Form (SVADROP).
If the Active for Term check box in the Registration Processing Controls window of
SOATERM is checked, Self-Service uses the Registration Add Authorization Code
functionality. If the Capacity radio button group in the Registration Error Checking window
of SOATERM is set to Fatal (SOBTRM_CAPC_SEVERITY = F), when a Self-Service
registration occurs whose conditions require an authorization code to permit the student’s
registration, the system will display the Registration Add Authorization Code Entry page
(bwvkauth.P_DispAutCode). Additionally, some of the error messages will use new
messages specific to Registration Add Authorization Code functionality.
The Registration Add Authorization Code functionality can be disabled at the CRN level by
unchecking the Authorization Codes Active For Section check box in the Enrollment
Details block of the Section Enrollment Information window of the Schedule Form
(SSASECT). That specific CRN will not use this functionality while other CRNs will.
Warning! If you activate calculated drop codes for a term on SOATERM
but do not define the term on SVADROP, the Action pull-down list will not
list any drop codes. You must, therefore, be careful in defining your terms
on SOATERM and SVADROP.
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Setup requirements
The following setup is required for this page to work as expected for CALBSTU.
Item
Description
Term Control Form
(SOATERM)
If you want the Action field to use the computed drop code
functionality, select the Active Calculate Drop Code for SelfService check box in the Registration Processing Controls
window. If this is not selected, Action field use baseline
functionality.
If you want the Registration Add Authorization Code functionality
to be used, check the Active for Term check box in the
Registration Processing Controls window. If this is not checked (or
if the Authorization Codes Active For Section check box is
unchecked on SSASECT for this CRN), baseline functionality for
capacity checking will be used.
Term Computed
Registration Drop Codes
Form (SVADROP)
Specify the course registration status code that you want to be
displayed in the drop-down list of the Action field for each type of
drop code, as follows
• Specify codes for Banner and Student Self-Service in the
Registration/Student Self-Service column.
• Specify codes for Faculty and Advisor Self-Service in the
Registration/Student Self-Service column.
Web page field
The following field was modified for CALBSTU.
Item
Description/source information
Action
If calculated drop codes are activated for Self-Service on
SOATERM and defined for the term on SVADROP, they are
included in the pull-down list. If the calculated drop codes are not
activated on SOATERM, standard baseline processing occurs.
If active, the specific drop code that is valid for the registration
date is displayed in the Action list. If all setups are correct and in
place and no drop code is listed, it indicates that all dates on the
CRN are prior to the registration date, and it is not valid to drop
this CRN on this date.
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Buttons/icons on this page
The functionality of the following button was changed.
Button/icon
Action
Submit Changes
If the Registration Add Authorization Code functionality is active
for the term and CRN, the Capacity radio button group in the
Registration Error Checking window of SOATERM is set to Fatal
(SOBTRM_CAPC_SEVERITY = F), and a Self-Service
registration occurs whose conditions require an authorization
code to permit the student’s registration, goes to the Registration
Add Authorization Code Entry page (bwvkauth.P_DispAutCode).
Otherwise, works as defined for baseline Self-Service.
Registration Add Authorization Code Entry
(bwvkauth.P_DispAutCode)
This page was added to Faculty and Advisor Self-Service and Student Self-Service to
support the Registration Add Authorization Code functionality.
This page is displayed when a user attempts to register in CRN that is closed to
registration or that the system has calculated to have passed its start date. If an
authorization code has been given to the student, it must be entered in the Registration
Add Auth Code field. If the CRN is for an Open Learning class, the Registration Start
Date Confirmation page (bwckcoms.p_disp_start_date_confirm) is displayed first, prompting
the user for a start or end date.
If a traditional CRN is at or past its census-1 date, this page displays an error message
indicating this, and an authorization code will not be permitted.
When this page is first displayed, it includes only the Validate and Cancel buttons. Once
an authorization code has been validated, the page is redisplayed with the Submit
Changes button, too.
Setup requirements
The following setup is required for this page to work as expected.
Item
Description
Crosswalk Validation Form
(GTVSDAX)
Internal code AUTH_RSTS must be set up for your registration
status code(s) used for Web registration, for example, RW (Web
Registered). The install script sets this up initially.
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Item
Description
Registration Add
Authorization Codes
(SVAAUTC)
-- or -Add Authorization Code
Generation Process
(SVPAUTG)
Authorization codes must be generated.
Term Control Form
(SOATERM)
Enter the control settings in the Registration processing Controls
window.
Web page fields
This page contains the following fields.
Item
Description/source information
Status
Status of the registration record as it relates to registration add
authorization codes. Values are:
NA: Not applicable, no authorization code is required for this
record at this time
INCOMPLETE: Registration record is in an error status for the
reason specified in the Reason field
The INCOMPLETE status is displayed for records requiring
the entry of an authorization code as well as those for which
registration cannot be completed.
APPROVED: Authorization code passed validation and the record
can be saved
The APPROVED status is not displayed until validation has
been successfully run.
Registration Add Auth
Code
Registration add authorization code given to the student. This field
is enterable only if the registration record is eligible for an
authorization code.
CRN
CRN of the class.
Subj
Subject associated with the CRN.
Crse
Course number of the class.
Sec
Section number of the class.
Cred
Credit hours for the class.
Title
Course title.
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Item
Description/source information
Reason
Reason associated with the registration add authorization code
status.
Updates to Banner
This page updates Banner as follows.
Item
Description
Submit Changes button
Updates the SVBAUTH table.
Buttons/icons on this page
This page contains the following buttons/icons.
Button/icon
Action
Validate
Causes the system to verify whether the registration add
authorization code entered is valid.
Submit Changes
Completes the student’s registration in the class.
This button is displayed only after validation has been
successfully completed.
Cancel
Deletes any values entered and returns to the Add or Drop
Classes page (bwskfreg.P_AddDrpCrse) with the original
registration error displayed for the CRN.
Term Selection (SC_FAC_SELTERM)
This page was added to Faculty and Advisor Self-Service to support the Drop Roster
functionality. Use this page to specify the term for which you want access drop rosters.
Setup requirements
This page has no setup requirements.
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Web page fields
This page contains the following fields.
Item
Description/source information
Select a Term
Term for which you want to access drop rosters.
Updates to Banner
This page does not update information in the Banner database.
Buttons/icons on this page
This page contains the following buttons/icons.
Button/icon
Action
Submit
Goes to the Drop Roster Status page (SC_FAC_DROP_ROS).
Drop Roster Status (SC_FAC_DROP_ROS)
This page was added to Faculty and Advisor Self-Service to support the Drop Roster
functionality. Use this page to view drop roster status information. Records for all CRNs for
which the user is the primary instructor are included in the display. All fields are display
only.
Setup requirements
The following setup is required for this page to work as expected.
Item
Description
Drop Rules Roster Form
(SVARORL)
Define the drop roster rules that will be matched to the CRN and
used to create roster entries.
Banner Web Tailor Info
Text
If desired, define the Info Text that is displayed on this page.
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Web page fields
This page contains the following fields.
Item
Description/source information
The following fields are displayed in the Current Drop Roster Summary section.
CRN
Course reference number of the class. If the drop roster for the
CRN is currently active and available (that is, the value in the
Active field is Now), the CRN is displayed as a hyperlink to the
Drop Roster Maintenance page (bwvkdrop.P_DispDropMaint).
Subj
Subject of the class.
Crse
Course number of the class.
Sec
Section number of the class.
Title
Title of the class.
Rule ID
System sequence number assigned to the rule for this roster.
Roster Type
Type of drop roster, such as Census, Opening Day, WGrade, and Total.
Census Type
Type of census, if applicable.
Active
Indicator for whether the drop roster is currently active and
available. Values are as follows:
Expired: Roster entry is from an active roster rule and
availability dates are in the past
Now: Roster entry is from an active roster rule and availability
dates are current dates
Future: Roster entry is from an active roster rule and availability
dates are in the future dates
History: If the entry is related to a roster history entry that no
longer matches an active rule for this CRN, it will display.
Available
Date range for when the drop roster for this record was or will be
available.
Last Submitted
Date on which the roster was last submitted for processing. If it
has not yet been submitted, Not Submitted is displayed.
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Item
Description/source information
Recorded Grade
Grade code, such as A, B-, and so on. Only grade codes that
have been used on the Class Attendance Roster Form
(SFAALST) for the CRN are displayed.
The total count shows the number all gradable students by their
registration RSTS code setups and the number of those that have
a grade recording (as displayed on SFAALST). Then, when
applicable, recorded grades are listed with a count of student who
received each grade. This is shown in the follow illustration.
In this example, 20 students have gradable RSTS codes currently
and 17 of those students have grades. Two of the students have
As, five have Bs, and so on. From this, the user can see that three
more students need to have their grades entered.
This does not display and summarize the grades that are rolled to
Academic History. It only displays and summarizes the grades
from SFAALST to help identify whether some students are
missing grades.
Rolled
Indicator for whether grades have been rolled to Academic History
for this CRN. Values are as follows:
Yes: At least one student’s grade has been rolled
No: No student grades have been rolled
The following fields are displayed in the Sections Disabled or Without Defined Drop Rosters
section. The CRNs listed in this section either have no drop roster rules defined for them (no
matching rules found) or have been disabled from drop roster processing on SSAWSEC via the
Disable Drop Roster check box.
CRN
Course reference number of the class.
Subj
Subject of the class.
Crse
Course number of the class.
Sec
Section number of the class.
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Item
Description/source information
Title
Title of the class.
Section Condition
Reason the CRN is listed in this section.
Recorded Grade
Grade code, such as A, B-, and so on. Only grade codes that
have been used on the Class Attendance Roster Form
(SFAALST) for the CRN are displayed.
The total count shows the number all gradable students by their
registration RSTS code setups and the number of those that have
a grade recording (as displayed on SFAALST). Then, when
applicable, recorded grades are listed with a count of student who
received each grade. This is shown in the follow illustration.
In this example, 20 students have gradable RSTS codes currently
and 17 of those students have grades. Two of the students have
As, five have Bs, and so on. From this, the user can see that three
more students need to have their grades entered.
This does not display and summarize the grades that are rolled to
Academic History. It only displays and summarizes the grades
from SFAALST to help identify whether some students are
missing grades.
Rolled
Indictor for whether grades have been rolled to Academic History
for this CRN. Values are as follows:
Yes: At least one student’s grade has been rolled
No: No student grades have been rolled
The following fields are displayed in the Drop Roster Conflicts section. The CRNs in this section
have at least one matching roster rule, but there was a problem that prevented the system from
determining the availability dates.
CRN
Course reference number of the class.
Subj
Subject of the class.
Crse
Course number of the class.
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Item
Description/source information
Sec
Section number of the class.
Title
Title of the class.
Rule ID
System sequence number assigned to the rule for this roster.
Roster Type
Type of drop roster, such as Census, Opening Day, WGrade, and Total.
Census Type
Type of census, if applicable.
Updates to Banner
This page does not update information in the Banner database.
Links to other Web pages
This page contains the following links to other Web pages.
Link
Action
Term Selection
Goes to the Term Selection page (SC_FAC_SELTERM).
Faculty Detail Schedule
Goes to the Faculty Detail Schedule page (bwlkifac.P_FacSched).
Detail Class List
Goes to one of the following:
• If you have not previously selected a CRN in this session, goes
first to the Select a CRN page (bwlkfcwl.P_FacClaList) and then
to the Detail Class List page (bwlkfcwl.P_FacClaList).
• If you have previously selected a CRN in this session, goes to
the Detail Class List page (bwlkfcwl.P_FacClaList).
Web menus with links to this page
The following menus contain links to this page.
Menu name
Menu URL
Faculty and Advisor Menu
bmenu.P_FacMainMnu
Drop Roster Maintenance (bwvkdrop.P_DispDropMaint)
This page was added to Faculty and Advisor Self-Service to support the Drop Roster
functionality. Use this page to drop students registered in a class. After specifying one or
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more students to be dropped, the user clicks Submit to go to the Drop Roster
Maintenance Confirmation page (bwvkdrop.P_DropStudents) to confirm the drop(s).
To confirm the class list without dropping any students, the user can leave all of the
students with the default value (None) in the Action field and click Submit on this page
without dropping any student. The system still goes to the Drop Roster Maintenance
Confirmation page, which will include a note saying that no students were selected to be
dropped. When the user clicks Submit Changes on the confirmation page, the system
creates a record in history without dropping any students. This record is to note that the
instructor agrees with the class roster as it is and updates the “last submitted date” for the
roster.
Setup requirements
This page has no setup requirements.
Web page fields
This page contains the following fields.
Item
Description/source information
The following fields are displayed in the Course Information section.
CRN
Course reference number of the class.
Title
Title, subject, and course number of the class, concatenated and
displayed as a hyperlink to the Class Schedule Listing page
(bwckctlg.p_disp_listcrse).
Rule ID
System sequence number assigned to the rule for this roster.
Roster Type
Type of drop roster, such as Census, Opening Day, WGrade, and Total.
Census Type
Type of census, if applicable. If this is a Census Roster and a twocensus-averaging class, this field specifies whether it is the
census-1 or census-2 roster.
Dates Available
Date range for when the drop roster for this record is available.
Roster Last Submitted
Date on which the roster was last submitted for processing. If it
has not yet been submitted, Not Submitted is displayed.
The following fields are displayed in the Students Eligible to be Dropped section.
Record Number
One-up number assigned to the student.
Student ID
Student’s Banner ID.
Student Name
Name associated with the student ID.
Current Registration
Student’s current registration status in the class.
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Item
Description/source information
Action
Action to be taken on the student registration.
Student Email
Student’s e-mail address.
An e-mail icon (web_email.gif) is displayed to the right of the
student's name, providing the user with a means to e-mail the
student. The e-mail address of the student is retrieved based on
the e-mail type that is marked as preferred, active, and available
for Web display on the E-mail Address Form (GOAEMAL) for that
student.
Start and Expected
Completion Dates
If this is an open learning CRN, the student’s start and expected
end dates. This field is displayed only if the CRN is an open
learning CRN and specifies the date the student begins course
work.
Updates to Banner
This page does not update information in the Banner database.
Links to other Web pages
This page contains the following links to other Web pages.
Link
Action
Title
Goes to the Class Schedule Listing page
(bwckctlg.p_disp_listcrse).
E-mail icon
If the e-mail icon is displayed, launches the user’s e-mail program
with the instructor’s e-mail address.
Return to Previous
Goes to the Drop Roster Status page (SC_FAC_DROP_ROS)
without processing the drop roster.
Buttons/icons on this page
This page contains the following buttons/icons.
Button/icon
Action
Submit
Goes to the Drop Roster Maintenance Confirmation page
(bwvkdrop.P_DropStudents).
Reset
Deletes the entries the user has made and returns to the default
settings of None.
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Drop Roster Maintenance Confirmation
(bwvkdrop.P_DropStudents)
This page was added to Faculty and Advisor Self-Service to support the Drop Roster
functionality. Use this page to confirm the students that were selected for dropping on
Drop Roster Maintenance (bwvkdrop.P_DispDropMaint) and drop them (or cancel to not
drop them).
To confirm the class list without dropping any students, the user can click Submit on the
Drop Roster Maintenance (bwvkdrop.P_DispDropMaint) without selecting any students to
drop. The system displays this page, which will include a note saying that no students will
be dropped. When the user clicks Submit Changes, the system creates a record in
history without dropping any students. This record is to note that the instructor agrees with
the class roster as it is and updates the “last submitted date” for the roster.
Setup requirements
This page has no setup requirements.
Web page fields
This page contains the following fields.
Item
Description/source information
The following fields are displayed in the Course Information section.
CRN
Course reference number of the class.
Title
Title, subject, and course number of the class, concatenated and
displayed as a hyperlink to the Class Schedule Listing page
(bwckctlg.p_disp_listcrse).
Rule ID
System sequence number assigned to the rule for this roster.
Roster Type
Type of drop roster, such as Census, Opening Day, WGrade, and Total.
Census Type
Type of census, if applicable. If this is a Census Roster and a twocensus-averaging class, this field specifies whether it is the
census-1 or census-2 roster.
Dates Available
Date range for when the drop roster for this record is available.
Roster Last Submitted
Date on which the roster was last submitted for processing. If it
has not yet been submitted, Not Submitted is displayed.
The following fields are displayed in the Students Selected to be Dropped section.
Record Number
One-up number assigned to the student.
Student ID
Student’s Banner ID.
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Item
Description/source information
Student Name
Name associated with the student ID.
Pending Registration
Registration status that was selected on the maintenance page
and to which the record will be set when Submit Changes is
clicked.
Start Date
Date on which the student opted to have this class begin. This
field is displayed only if the CRN is an open learning CRN and
specifies the date the student begins course work.
Expected Completion
Date on which the class ends for this student. This field is
displayed only if the CRN is an open learning CRN and specifies
the date the student is expected to complete course work.
Updates to Banner
This page updates Banner as follows.
Item
Description
Submit Changes
Makes the following updates.
• Adds or updates an entry for the CRN and roster in SVBSECH
to specify that the roster was reviewed by the user/instructor and
processed.
• If students were selected for dropping, updates the following:
- Processes the registration drop using Banner baseline
standards with no error checking, making all of the necessary
baseline updates, including the following:
If your SOATERM setting for Web Fee Assessment
(SOBTERM_FEE_ASSESS_VR) was online, this includes
processing fee assessment. If you also have SOATERM set
up for web online exemptions
(SOBTERM_EXEMPT_VR_IND), exemptions will be
included.
If your SOATERM setting for Web Fee Assessment was not
online, this includes adding an entry in SFRBTCH.
- For each student dropped, adds an entry to SVRSDRP with
SVRSDRP_STUDENT_NOTIFIED_IND set to N
Links to other Web pages
This page contains the following links to other Web pages.
Link
Action
Title
Goes to the Class Schedule Listing page
(bwckctlg.p_disp_listcrse).
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Buttons/icons on this page
This page contains the following buttons/icons.
Button/icon
Action
Submit Changes
Goes to the Drop Roster Maintenance page
(bwvkdrop.P_DispDropMaint) after processing the drop roster.
Cancel
Goes to the Drop Roster Maintenance page
(bwvkdrop.P_DispDropMaint) without dropping students or
updating the drop roster history table.
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Tables
This chapter discusses the tables created or modified for California localizations. Only the
information relevant to the localizations is included; for further information, refer to the
Student Technical Reference Manual.
• “Common Solution Center Version Table (GKRVERS)” on page 283
• “District Division Code Validation Table (GTVDICD)” on page 283
• “Meeting Type Validation Table (GTVMTYP)” on page 283
• “Course General Information Base Table (SCBCRSE)” on page 283
• “Supplemental Course Data Table (SCBSUPP)” on page 284
• “Registration Permit-Overrides Control Table (SFRROVR)” on page 284
• “Student Registration Permit-Override Table (SFRSRPO)” on page 284
• “Education Opportunity Programs and Services Base Table (SGBEOPS)” on page 285
• “Student Other Educational Programs Table (SGBOEDU)” on page 285
• “Student Institutional Reporting Requirements Table (SGBUSER)” on page 285
• “Repeat/Equivalent Course Rules Table (SHBRPTR)” on page 285
• “Grading Code Maintenance Table (SHRGRDE)” on page 286
• “Faculty Load FTE and Calculation Factors Rules Base Table (SIBTERM)” on page 286
• “Faculty Member Instructional Assignment Repeating Table (SIRASGN)” on page 286
• “Non-Instructional Assignment Faculty Load Limit Overrides Table (SIRNIST)” on
page 286
• “Building Definition Table (SLBBLDG)” on page 287
• “Program Rules Table (SMRPRLE)” on page 287
• “College Calendar Day Information Table (SOBCALD)” on page 287
• “Part of Term Table (SOBPTRM)” on page 287
• “Term Control Table (SOBTERM)” on page 288
• “Student Test Score Table (SORTEST)” on page 288
• “Census Information Base Table (SSBACRL)” on page 288
• “Schedule Faculty Self-Service Display Controls Table (SSBFSEC)” on page 289
• “Section General Information Base Table (SSBSECT)” on page 289
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• “Section Meeting Times Repeating Table (SSRMEET)” on page 289
• “Attendance Accounting Method Validation Table (STVACCT)” on page 289
• “Assignment Type Validation Table (STVASTY)” on page 290
• “Student Attribute Validation Table (STVATTS)” on page 290
• “Day Type Validation Table (STVDAYT)” on page 290
• “Education Opportunity Prog/Serv Status Validation Table (STVEOPS)” on page 290
• “Faculty Staff Type Code Validation Table (STVFSTP)” on page 291
• “Major, Minor, Concentration Validation Table (STVMAJR)” on page 291
• “Faculty Non-Instructional Type Code Validation Table (STVNIST)” on page 291
• “Residence Code Validation Table (STVRESD)” on page 291
• “Course Registration Status Code Validation Table (STVRSTS)” on page 292
• “Term Code Validation Table (STVTERM)” on page 292
• “Academic Year Dates Table (SVBACYR)” on page 292
• “Academic Year Apportionment Annualizers Table (SVBAPIZ)” on page 293
• “Registration Add Authorization Codes Table (SVBAUTH)” on page 293
• “Report Definition Data Table (SVBCALP)” on page 293
• “Extract CRN Rules Table (SVBCALX)” on page 293
• “Term Computed Registration Drop Codes Table (SVBDROP)” on page 293
• “Exempt Status Table (SVBEXST)” on page 294
• “Institution MIS Control Table (SVBIMIS)” on page 294
• “Student MCHS/ECHS Program Status Table (SVBMCHS)” on page 294
• “Student MESA/ASEM Status Table (SVBMESA)” on page 294
• “Student Puente Program Status Table (SVBPNTE)” on page 294
• “BOGW Payment Option Base Table (SVBPYMT)” on page 294
• “Drop Roster Rules Table (SVBRORL)” on page 294
• “Student Career Advancement Academy (CAA) Status Table (SVBSCAA)” on page 294
• “Section Drop Roster History Table (SVBSECH)” on page 295
• “Foster Youth Status Table (SVBSFYS)” on page 295
• “Guardian/Parent Information Table (SVBSGPD)” on page 295
• “Student Incarcerated Status Table (SVBSIST)” on page 295
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• “Military Service Status Table (SVBSMSS)” on page 295
• “Student Umoja Program Status Table (SVBSUST)” on page 295
• “BOG Application Mirror Table (SVMSAAP)” on page 295
• “Services Assessment Table (SVRASMT)” on page 295
• “BOGW Attribute Matching Code Table (SVRATMC)” on page 295
• “BOG Waiver Terms Definition Table (SVRBTRM)” on page 296
• “CRN Data Table (SVRCALN)” on page 296
• “Student Registration Override Data Table (SVRCALO)” on page 296
• “Student Registration Data Table (SVRCALR)” on page 296
• “Student Data Table (SVRCALS)” on page 296
• “Term Data Table (SVRCALT)” on page 296
• “Services Counseling and Advising Table (SVRCNAD)” on page 297
• “Services Career and Interest Table (SVRCRIN)” on page 297
• “CalWORKs Student Data Table (SVRCWSD)” on page 297
• “CalWORKs Student Work Activity Data Table (SVRCWSW)” on page 297
• “Education Goals Table (SVREDGL)” on page 297
• “Services Education Plan Table (SVREDPL)” on page 297
• “BOGW Exemption Matching Code Rule Table (SVREXMC)” on page 297
• “BOGW Financial Aid Matching Code Rule Table (SVRFAMC)” on page 298
• “BOG Household Size Rule Table (SVRGINC)” on page 298
• “State Aid ISIR Permanent Table (SVRISIR)” on page 298
• “Faculty ID/Term-Specific Load Limits Table (SVRLOLI)” on page 298
• “Services Orientation Table (SVRORNT)” on page 298
• “Services Academic Progress Table (SVRPRGS)” on page 298
• “Required Documentation Table (SVRREQD)” on page 298
• “BOGW Resource Matching Code Rule Table (SVRRSMC)” on page 299
• “BOGW Rate Matching Code Rule Table (SVRRTMC)” on page 299
• “State Aid Permanent Table (SVRSAAP)” on page 299
• “Drop Roster Students Processed Table (SVRSDRP)” on page 299
• “Registration Override Message Table (SVRSTCR)” on page 299
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• “BOGW Student Payment Table (SVRSTPY)” on page 299
• “MIS Student Success Term Enrollment Absence Rules Table (SVRTMIS)” on page 299
• “Registration Authorization Messages Table (SVTAUTM)” on page 300
• “State Aid ISIR Temporary Table (SVTISIR)” on page 300
• “Temporary Services Term Information Table (SVTMSTI)” on page 300
• “Assessment Services Validation Table (SVVASST)” on page 300
• “BOG Waiver Year Validation Table (SVVBGYR)” on page 300
• “BOG Waiver Marital Status Validation Table (SVVBMTL)” on page 300
• “Course Credit Status Validation Table (SVVCCST)” on page 300
• “Center Code Validation Table (SVVCENT)” on page 301
• “Course Funding Agency Validation Table (SVVCFUN)” on page 301
• “Career and Interest Services Validation Table (SVVCINT)” on page 301
• “CalWORKs Case Management Service Validation Table (SVVCMSV)” on page 301
• “Course Non-Credit Status Validation Table (SVVCNCC)” on page 301
• “Counseling and Advisement Services Validation Table (SVVCOST)” on page 301
• “Course Program Status Validation Table (SVVCPSC)” on page 301
• “Course Repetition Family Validation Table (SVVCRFM)” on page 302
• “BOG Waiver Eligibility Type Validation Table (SVVELIG)” on page 302
• “CalWORKs Eligibility Status Validation Table (SVVELST)” on page 302
• “Education Plan Services Validation Table (SVVEPST)” on page 302
• “Services Exempt Status Validation Table (SVVEXST)” on page 302
• “Guardian Education Level Validation Table (SVVGEDL)” on page 302
• “Student MCHS/ECHS Status Validation Table (SVVMCHS)” on page 302
• “Student MESA/ASEM Status Validation Table (SVVMESA)” on page 303
• “BOGW Eligibility Method Code Table (SVVMTHD)” on page 303
• “Orientation Services Validation Table (SVVOSST)” on page 303
• “CalWORKs Other Services Validation Table (SVVOTHS)” on page 303
• “Student Puente Program Status Validation Table (SVVPNTE)” on page 303
• “Academic or Progress Probation Services Validation Table (SVVPRST)” on page 303
• “CalWORKs Student Counseling Status Validation Table (SVVSCST)” on page 303
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• “CalWORKs Student Family Status Validation Table (SVVSFST)” on page 304
• “Student Incarcerated Status Validation Table (SVVSIST)” on page 304
• “Student Umoja Program Status Validation Table (SVVSUST)” on page 304
• “CalWORKs Student Work Activity Status Validation Table (SVVSWAS)” on page 304
• “Workforce Investment Act Veteran Status Validation Table (SVVWIAV)” on page 304
Common Solution Center Version Table (GKRVERS)
This Solution Center-specific table was added to track the software release version.
District Division Code Validation Table (GTVDICD)
The following columns were added to this baseline table to support the BOGW
functionality.
GTVDICD_FED_SCHOOL_CODE
VARCHAR2(6)
GTVDICD_CAMP_FED_SCHOOL_CODE
VARCHAR2(6)
GTVDICD_COLL_CODE
VARCHAR2(2)
Meeting Type Validation Table (GTVMTYP)
The following columns were added to this baseline table to support the MIS reporting and
CCFS-320 Reporting functionality.
GTVMTYP_LAB_IND
VARCHAR2(1)
GTVMTYP_TBA_IND
VARCHAR2(1)
Course General Information Base Table (SCBCRSE)
The following column was added to this baseline table to support the MIS Reporting and
Course Repeats functionality.
SCBCRSE_CREDIT_STATUS_CODE
VARCHAR2(1)
SCBCRSE_REPEAT_CDE
VARCHAR2(1)
SCBCRSE_CRFM_CODE
VARCHAR2(6)
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Supplemental Course Data Table (SCBSUPP)
The following column was added to this baseline table to support the MIS Reporting and
the CCFS-320 Reporting functionality.
SCBSUPP_FUNC_CODE
VARCHAR2(1)
SCBSUPP_CPSC_CODE
NOT NULL
VARCHAR2(1)
SCBSUPP_CNCC_CODE
NOT NULL
VARCHAR2(1)
SCBSUPP_BASIC_SKILL_CDE
VARCHAR(1)
SCBSUPP_ENHC_FUND_NOCR_IND
NOT NULL
VARCHAR2(1)
SCBSUPP_IN_SERVICE_IND
NOT NULL
VARCHAR2(1)
SCBSUPP_PHYS_ED_IND
NOT NULL
VARCHAR2(1)
SCBSUPP_OUTLINE_HRS_MIN
NUMBER(6,2)
SCBSUPP_OUTLINE_HRS_MAX
NUMBER(6,2)
Registration Permit-Overrides Control Table (SFRROVR)
The following columns were added to this baseline table to support the CCFS-320
Reporting functionality.
SFRROVR_CONCUR_10_ENRL_IND
NOT NULL
VARCHAR2(1)
SFRROVR_EXCL_APPORT_IND
NOT NULL
VARCHAR2(1)
SFRROVR_CONCUR_5_ENRL_IND
NOT NULL
VARCHAR2(1)
Student Registration Permit-Override Table (SFRSRPO)
The following column was added to this baseline table to support the CCFS-320 Reporting
functionality.
SFRSRPO_APPORT_EFF_DATE
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Education Opportunity Programs and Services Base
Table (SGBEOPS)
The following column was added to this baseline table to support the MIS Reporting
functionality.
SGBEOPS_ACCEPT_TERM
VARCHAR2(6)
Student Other Educational Programs Table (SGBOEDU)
The following column was added to this baseline table to support the MIS Reporting
functionality.
SGBOEDU_CARE_ACCEPT_TERM
VARCHAR2(6)
Student Institutional Reporting Requirements Table
(SGBUSER)
The following columns were added to this baseline table to support the MIS Reporting
functionality.
SGBUSER_MIGR_WORK_IND
VARCHAR2(1)
SGBUSER_BASIC_SKILL_WAIV_IND
VARCHAR2(1)
SGBUSER_WIAV_CODE
VARCHAR2(1)
Repeat/Equivalent Course Rules Table (SHBRPTR)
The following columns were added to this baseline table to support the Course Repeats
functionality.
SHBRPTR_MAX_SUBSTD
NUMBER(2)
SHBRPTR_MAX_WITHDRAW
NUMBER(2)
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Grading Code Maintenance Table (SHRGRDE)
The following column was added to this baseline table to support the Course Repeats
functionality.
SHRGRDE_REPEAT_TYPE
VARCHAR2(2)
Faculty Load FTE and Calculation Factors Rules Base
Table (SIBTERM)
The following column was added to this baseline table to support the Faculty Load Limits
functionality.
SIBTERM_LOAD_ACTIVE_IND
NOT NULL
VARCHAR2(1)
Faculty Member Instructional Assignment Repeating
Table (SIRASGN)
The following column was added to this baseline table to support the Faculty Load Limits
functionality.
SIRASGN_LOAD_OVERRIDE_SOURCE
VARCHAR2(10)
Non-Instructional Assignment Faculty Load Limit
Overrides Table (SIRNIST)
The following columns were added to this baseline table to support the Faculty Load
Limits functionality. The new columns are maintained via the Faculty Non-Instructional
Assignment window of the Faculty Assignment Form (SIAASGN).
SVRNIST_LOAD_OVERRIDE_IND
VARCHAR2(1)
SVRNIST_LOAD_OVERRIDE_SOURCE
VARCHAR2(10)
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Building Definition Table (SLBBLDG)
The following columns were added to this baseline table to support the CCFS-320
Reporting functionality.
SLBBLDG_LEASED_IND
VARCHAR2(1)
SLBBLDG_CENT_CODE
VARCHAR2(4)
Program Rules Table (SMRPRLE)
The following column was added to this baseline table to support the MIS Reporting
functionality.
SMRPRLE_CO_UNIQUE_CDE
VARCHAR2(5)
College Calendar Day Information Table (SOBCALD)
The following columns were added to this baseline table to support the MIS Reporting
functionality.
SOBCALD_DATA_ORIGIN
VARCHAR2(30)
SOBCALD_USER_ID
VARCHAR2(30)
SOBCALD_OVER_INTSESSION
VARCHAR2(4)
Part of Term Table (SOBPTRM)
The following columns were added to this baseline table to support the Enhanced
Academic Calendar functionality. These column store the default dates for the academic
calendar as defined on the Schedule Calendar Form (SSAACCL).
SOBPTRM_ENRL_CUT_OFF_DATE
DATE
SOBPTRM_REFUND_CUT_OFF_DATE
DATE
SOBPTRM_ACAD_CUT_OFF_DATE
DATE
SOBPTRM_DROP_CUT_OFF_DATE
DATE
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Term Control Table (SOBTERM)
The following columns were added to this baseline table to support the following
functionality:
• Registration Add Authorization Code
• CCFS-320 Reporting
• BOGW
SOBTERM_CALC_DROP_CDE_ACT_IND
VARCHAR2(1)
SOBTERM_REG_AUTH_ACTIVE_IND
VARCHAR2(1)
SOBTERM_DAYS_REQUIRED
NUMBER(3)
SOBTERM_DAYS_REUSABLE
NUMBER(3)
SOBPTRM_ENRL_CUT_OFF_DATE
DATE
SOBPTRM_REFUND_CUT_OFF_DATE
DATE
SOBPTRM_ACAD_CUT_OFF_DATE
DATE
SOBPTRM_DROP_CUT_OFF_DATE
DATE
SOBTERM_EXEMP_ONLINE_IND
NOT NULL
VARCHAR2(1)
SOBTERM_EXEMPT_VR_IND
NOT NULL
VARCHAR2(1)
SOBTERM_REG_AUTH_CLOSED_IND
VARCHAR2(1)
Student Test Score Table (SORTEST)
The following column was added to this baseline table to support the MIS Reporting
functionality.
SORTEST_CAMP_CODE
VARCHAR2(3)
Census Information Base Table (SSBACRL)
The following columns were added to this baseline table to support the Computed Drop
Code functionality. They hold the values for the last refund date fields used by the
Schedule Academic Calendar Rules Form (SSAACRL).
SSBACRL_DAYS_TO_REFUND
NUMBER(3)
SSBACRL_PERCENT_TO_REFUND
NUMBER(5,2)
SSBACRL_REFUND_CUT_OFF_DATE
DATE
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Schedule Faculty Self-Service Display Controls Table
(SSBFSEC)
The following column was added to this baseline table to support the Drop Roster
functionality.
SSBFSEC_ROSTER_DISABLE_IND
VARCHAR2(1)
Section General Information Base Table (SSBSECT)
The following columns were added to this baseline table to support the Computed Drop
Code functionality and the CCFS-320 Reporting functionality.
SSBSECT_REFUND_CUT_OFF_DATE
DATE
SSBSECT_ACYR_CODE
VARCHAR2(4)
SSBSECT_REG_AUTH_ACTIVE_IND
VARCHAR2(1)
Section Meeting Times Repeating Table (SSRMEET)
The following columns were added to this baseline table to support the MIS Reporting
functionality and the CCFS-320 Reporting functionality.
SSRMEET_BREAK_IND
NOT NULL
SSRMEET_BREAK_MIN_ADJUST
SSRMEET_HRS_OVER_IND
VARCHAR2(1)
NUMBER(3)
NOT NULL
VARCHAR2(1)
SSRMEET_HRS_DAY
NUMBER(5,2)
SSRMEET_HRS_TOTAL
NUMBER(5,2)
Attendance Accounting Method Validation Table
(STVACCT)
The following column was added to this baseline table to support the MIS Reporting
functionality.
STVACCT_INDEPENDENT_LAB_IND
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Assignment Type Validation Table (STVASTY)
The following column was added to this baseline table to support the MIS Reporting and
Faculty Load Limits functionality.
STVASTY_LOAD_ACTIVE_IND
VARCHAR2(1)
Attribute Validation Table (STVATTR)
The following column was added to this baseline table to support the CCFS-320 Reporting
functionality and the Drop Roster functionality.
STVATTR_INMATE_SECT_IND
VARCHAR2(1)
Student Attribute Validation Table (STVATTS)
The following column was added to this baseline table to support the BOGW functionality.
STVATTS_BOGW_IND
VARCHAR2(1)
Day Type Validation Table (STVDAYT)
The following column was added to this baseline table to support the MIS Reporting
functionality.
STVDAYT_SEC_DAYT_CODE
VARCHAR2(1)
Education Opportunity Prog/Serv Status Validation Table
(STVEOPS)
The following column was added to this baseline table to support the MIS Reporting
functionality.
STVEOPS_CARE_CODE_IND
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Faculty Staff Type Code Validation Table (STVFSTP)
The following columns were added to this baseline table to support the Faculty Load
Limits functionality.
STVFSTP_LOAD_ACTIVE_IND
NOT NULL
STVFSTP_LOAD_LIMIT
STVFSTP_ERR_HANDLING_IND
VARCHAR2(1)
NUMBER(5,3)
NOT NULL
VARCHAR2(1)
Major, Minor, Concentration Validation Table (STVMAJR)
The following column was added to this baseline table to support the MIS Reporting
functionality.
STVMAJR_TOPS_CODE
VARCHAR2(6)
Faculty Non-Instructional Type Code Validation Table
(STVNIST)
The following column was added to this baseline table to support the Faculty Load Limits
functionality.
STVNIST_LOAD_ACTIVE_IND
NOT NULL
VARCHAR2(1)
Residence Code Validation Table (STVRESD)
The following columns were added to this baseline table to support the MIS Reporting
functionality and the BOGW functionality.
STVRESD_BOGW_ELIG_IND
NOT NULL
STVRESD_FOREIGN_IND
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Course Registration Status Code Validation Table
(STVRSTS)
The following columns were added to this baseline table to support the following
functionality:
• CCFS-320 Reporting
• MIS Reporting
STVRSTS_APPORT_IND
NOT NULL
VARCHAR2(1)
STVRSTS_AUDIT_IND
NOT NULL
VARCHAR2(1)
STVRSTS_MIS_BOGW_IND
NOT NULL
VARCHAR2(1)
Term Code Validation Table (STVTERM)
The following columns were added to this baseline table to support the MIS Reporting
functionality and the CCFS-320 Reporting functionality.
STVTERM_MIS_TERM_ID
NOT NULL
VARCHAR2(3)
STVTERM_APPORT_CDE
VARCHAR2(1)
STVTERM_TERM_LEN_MULT
VARCHAR2(5,2)
STVTERM_TERM_LEN_MULT_IS
NUMBER(5,2)
The following column was previously added but is now obsolete and will be deleted in the
future.
STVTERM_MIS_TERM_CTG
VARCHAR2(1)
Academic Year Dates Table (SVBACYR)
This CALBSTU table was added to support the CCFS-320 Reporting functionality and is
used to store the ending year number, reporting periods, and date ranges for CCFS-320
reporting. This has a one-to-one relationship with the Academic Year Dates Form
(SVAACYR). If an academic year does not have dates in this table, it will be excluded from
CCFS-320 reporting.
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Academic Year Apportionment Annualizers Table
(SVBAPIZ)
This CALBSTU table was added to support the CCFS-320 Reporting functionality and is
used to store academic year apportionment annualizers.
Registration Add Authorization Codes Table (SVBAUTH)
This CALBSTU table was added to support the Registration Add Authorization Code
functionality and is used to hold the registration add authorization codes. Entries are
updated with student information as the authorization codes are successfully assigned in
registration. They are also maintained by staff as needed.
Entries are added to the table by the Add Authorization Code Generation Process
(SVPAUTG) and by the Maintain/View Registration Add Authorization Codes Form
(SVAAUTC). The List Regist Add Auth Codes Report (SVPAUTL) summarizes the entries.
Report Definition Data Table (SVBCALP)
This CALBSTU table was added to support the CCFS-320 Reporting functionality. It stores
report definition data extracted by the 320 Attendance Extract Process (SVRCALX). This
data is used to build the CCFS-320 reports, but it has no associated forms. The data is
only updated by the extract process.
Extract CRN Rules Table (SVBCALX)
This CALBSTU table was added to support the CCFS-320 Reporting functionality. It stores
the rules for determining a CRN’s reporting part and EDP number.
This table has no associated form since the rules are defined only for the 320 Attendance
Extract Process (SVRCALX) and related report processes. This table is not for userdefined data. User-added codes will be ignored or cause unpredictable results.
Term Computed Registration Drop Codes Table
(SVBDROP)
This CALBSTU table was added to support the following functionality:
• Computed Drop Code
• Drop Roster
It allows you to define the STVRSTS codes to be used for each drop-action date range by
term. The Registration module uses these codes when the noted conditions are true.
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All of these fields must be updated with a code for the term. A term cannot be set up with
nulls in any of these fields. This table’s codes are validated to STVRSTS, but the entries
are not validated to SFARSTS for the term or any part of term.
Exempt Status Table (SVBEXST)
This CALBSTU table was added to support the MIS Reporting functionality. It holds
student and applicant exempt status data needed for the Student Success Report (SS).
Institution MIS Control Table (SVBIMIS)
This CALBSTU table was added to support the MIS Reporting functionality.
Student MCHS/ECHS Program Status Table (SVBMCHS)
This CALBSTU table was added to support the MIS Reporting functionality.
Student MESA/ASEM Status Table (SVBMESA)
This CALBSTU table was added to support the MIS Reporting functionality.
Student Puente Program Status Table (SVBPNTE)
This CALBSTU table was added to support the MIS Reporting functionality.
BOGW Payment Option Base Table (SVBPYMT)
This CALBSTU table was added to support the BOGW functionality.
Drop Roster Rules Table (SVBRORL)
This CALBSTU table was added to support the Drop Roster functionality.
Student Career Advancement Academy (CAA) Status
Table (SVBSCAA)
This CALBSTU table was added to support the MIS Reporting functionality.
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Section Drop Roster History Table (SVBSECH)
This CALBSTU table was added to support the Drop Roster functionality.
Foster Youth Status Table (SVBSFYS)
This CALBSTU table was added to support the MIS Reporting functionality.
Guardian/Parent Information Table (SVBSGPD)
This CALBSTU table was added to support the MIS Reporting functionality.
Student Incarcerated Status Table (SVBSIST)
This CALBSTU table was added to support the MIS Reporting functionality.
Military Service Status Table (SVBSMSS)
This CALBSTU table was added to support the MIS Reporting functionality.
Student Umoja Program Status Table (SVBSUST)
This CALBSTU table was added to support the MIS Reporting functionality.
BOG Application Mirror Table (SVMSAAP)
This CALBSTU table was added to support the BOGW functionality.
Services Assessment Table (SVRASMT)
This CALBSTU table was added to support the MIS Reporting functionality. It holds
student and applicant service assessment data needed for the Student Success Report
(SS).
BOGW Attribute Matching Code Table (SVRATMC)
This CALBSTU table was added to support the BOGW functionality.
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BOG Waiver Terms Definition Table (SVRBTRM)
This CALBSTU table was added to support the BOGW functionality. It stores the display
order and terms with a year/college combination.
CRN Data Table (SVRCALN)
This CALBSTU table was added to support the CCFS-320 Reporting functionality. It stores
CRN data extracted by the 320 Attendance Extract Process (SVRCALX). This data is
used to build the CCFS-320 reports, but it has no associated forms. The data is only
updated by the extract process.
Student Registration Override Data Table (SVRCALO)
This CALBSTU table was added to support the CCFS-320 Reporting functionality. It stores
student registration override data extracted by the 320 Attendance Extract Process
(SVRCALX). This data is used to build the CCFS-320 reports, but it has no associated
forms. The data is only updated by the extract process.
Student Registration Data Table (SVRCALR)
This CALBSTU table was added to support the CCFS-320 Reporting functionality. It stores
student registration data extracted by the 320 Attendance Extract Process (SVRCALX).
This data is used to build the CCFS-320 reports, but it has no associated forms. The data
is only updated by the extract process.
Student Data Table (SVRCALS)
This CALBSTU table was added to support the CCFS-320 Reporting functionality. It stores
student data extracted by the 320 Attendance Extract Process (SVRCALX). This data is
used to build the CCFS-320 reports, but it has no associated forms. The data is only
updated by the extract process.
Term Data Table (SVRCALT)
This CALBSTU table was added to support the CCFS-320 Reporting functionality. It stores
term data extracted by the 320 Attendance Extract Process (SVRCALX). This data is used
to build the CCFS-320 reports, but it has no associated forms. The data is only updated by
the extract process.
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Services Counseling and Advising Table (SVRCNAD)
This CALBSTU table was added to support the MIS Reporting functionality. It holds
student and applicant service counseling and advising data needed for the Student
Success Report (SS).
Services Career and Interest Table (SVRCRIN)
This CALBSTU table was added to support the MIS Reporting functionality. It holds
student and applicant service career and interest data needed for the Student Success
Report (SS).
CalWORKs Student Data Table (SVRCWSD)
This CALBSTU table was added to support the CalWORKs functionality. It holds the data
needed for MIS Student CalWORKs Report (SC).
CalWORKs Student Work Activity Data Table
(SVRCWSW)
This CALBSTU table was added to support the CalWORKs functionality. It holds the data
needed for MIS CalWORKs Student Work Activity Report (CW).
Education Goals Table (SVREDGL)
This CALBSTU table was added to support the MIS Reporting functionality. It holds
student and applicant educational goals data needed for the Student Success Report
(SS).
Services Education Plan Table (SVREDPL)
This CALBSTU table was added to support the MIS Reporting functionality. It holds
student and applicant service education plan data needed for the Student Success Report
(SS).
BOGW Exemption Matching Code Rule Table
(SVREXMC)
This CALBSTU table was added to support the BOGW functionality.
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BOGW Financial Aid Matching Code Rule Table
(SVRFAMC)
This CALBSTU table was added to support the BOGW functionality.
BOG Household Size Rule Table (SVRGINC)
This CALBSTU table was added to support the BOGW functionality. It stores household
size rules for BOG waiver eligibility.
State Aid ISIR Permanent Table (SVRISIR)
This CALBSTU table was added to support the BOGW functionality. It stores applicant
ISIR information used to qualify a student for the state BOGW B or C based on the a
federal student aid application.
Faculty ID/Term-Specific Load Limits Table (SVRLOLI)
This CALBSTU table was added to support the Faculty Load Limits functionality. It stores
the specific load limits for any faculty ID/term combination that is used as the
“administrator override.” There can only be one entry per faculty ID/term combination.
These entries are maintained via the Faculty ID/Term-Specific Load Limit Settings Form
(SVALOLI). An entry can be deleted to remove the administrator override.
Services Orientation Table (SVRORNT)
This CALBSTU table was added to support the MIS Reporting functionality. It holds
student and applicant service orientation data needed for the Student Success Report
(SS).
Services Academic Progress Table (SVRPRGS)
This CALBSTU table was added to support the MIS Reporting functionality. It holds
student and applicant service academic progress data needed for the Student Success
Report (SS).
Required Documentation Table (SVRREQD)
This CALBSTU table was added to support the BOGW functionality. It stores
documentation requirements for BOG waiver eligibility.
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BOGW Resource Matching Code Rule Table (SVRRSMC)
This CALBSTU table was added to support the BOGW functionality.
BOGW Rate Matching Code Rule Table (SVRRTMC)
This CALBSTU table was added to support the BOGW functionality.
State Aid Permanent Table (SVRSAAP)
This CALBSTU table was added to support the BOGW functionality. It stores data
collected from the BOG waiver application process.
Drop Roster Students Processed Table (SVRSDRP)
This CALBSTU table was added to support the Drop Roster functionality. It is updated by
the Drop Roster functionality and stores the drop records of students who were dropped
by a drop roster processing session. It includes an indicator to specify whether dropped
students have been notified of the drop.
Registration Override Message Table (SVRSTCR)
This CALBSTU table was added to support the Registration Add Authorization Code and
Course Repeats functionality and is used to store additional overrides for California
Community College-specific messages. This table complements the SFRSTCR table.
BOGW Student Payment Table (SVRSTPY)
This CALBSTU table was added to support the BOGW functionality.
MIS Student Success Term Enrollment Absence Rules
Table (SVRTMIS)
This CALBSTU table was added to support the MIS Reporting functionality. It stores
student success term enrollment absence rules needed for the Student Success Report
(SS).
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Registration Authorization Messages Table (SVTAUTM)
This CALBSTU table was added to support the Registration Add Authorization Code
functionality and is used to hold the messages for registration add authorization codes.
State Aid ISIR Temporary Table (SVTISIR)
This CALBSTU table was added to support the BOGW functionality and is used to store
data from the process that extracts ISIR data from the Banner® Financial Aid tables (such
as RCRAPP1, RCRAPP2, RCRAPP4, RNVAND0) or a third-party financial aid system for
verification and editing before being moved to the State Aid ISIR Permanent Table
(SVRISIR).
Temporary Services Term Information Table (SVTMSTI)
This CALBSTU table was added to support the MIS Reporting functionality. It temporarily
stores supporting information for the Student Success Report (SS) results.
Assessment Services Validation Table (SVVASST)
This CALBSTU table was added to support the MIS Reporting functionality. It stores
assessment service code entries needed for the Student Success Report (SS).
BOG Waiver Year Validation Table (SVVBGYR)
This CALBSTU table was added to support the BOGW functionality. It stores validation
information relevant to a BOG Waiver academic year.
BOG Waiver Marital Status Validation Table (SVVBMTL)
This CALBSTU table was added to support the BOGW functionality. It stores the BOG
waiver marital statuses and cross-references them to the baseline Marital Status
Validation Table (STVMRTL).
Course Credit Status Validation Table (SVVCCST)
This CALBSTU table was added to support the MIS Reporting functionality. It stores the
course credit status code (CB04) entries, which are needed for MIS reporting.
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Center Code Validation Table (SVVCENT)
This CALBSTU table was added to support the CCFS-320 Reporting functionality. It holds
the center codes needed for CCFS-320 reporting.
Course Funding Agency Validation Table (SVVCFUN)
This CALBSTU table was added to support the MIS Reporting functionality. It holds the
course funding agency code (CB23) entries, which are needed for MIS reporting.
Career and Interest Services Validation Table (SVVCINT)
This CALBSTU table was added to support the MIS Reporting functionality. It stores
career and interest service code entries needed for the Student Success Report (SS).
CalWORKs Case Management Service Validation Table
(SVVCMSV)
This CALBSTU table was added to support the CalWORKs functionality. It holds the
CalWORKs Case management service valid values needed for the MIS Student
CalWORKs Report (SC).
Course Non-Credit Status Validation Table (SVVCNCC)
This CALBSTU table was added to support the MIS Reporting functionality. It is used to
validate the values in the SCBSUPP column for course program status code.
Counseling and Advisement Services Validation Table
(SVVCOST)
This CALBSTU table was added to support the MIS Reporting functionality. It stores
counseling and advisement service code entries needed for the Student Success Report
(SS).
Course Program Status Validation Table (SVVCPSC)
This CALBSTU table was added to support the MIS Reporting functionality. It is used to
validate the values in the SCBSUPP column for course program status code.
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Course Repetition Family Validation Table (SVVCRFM)
This CALBSTU table was added to support the Course Repeats functionality. It holds
course repetition family codes, which are used to specify that a course belongs to a family
of courses for use in evaluating registration course repeat limits.
BOG Waiver Eligibility Type Validation Table (SVVELIG)
This CALBSTU table was added to support the BOGW functionality. It holds the eligibility
types for BOG waivers.
CalWORKs Eligibility Status Validation Table (SVVELST)
This CALBSTU table was added to support the CalWORKs functionality. It holds the
CalWORKs eligibility status valid values needed for MIS Student CalWORKs Report (SC).
Education Plan Services Validation Table (SVVEPST)
This CALBSTU table was added to support the MIS Reporting functionality. It stores
education plan service code entries needed for the Student Success Report (SS).
Services Exempt Status Validation Table (SVVEXST)
This CALBSTU table was added to support the MIS Reporting functionality. It stores
exemption status code entries needed for the Student Success Report (SS). These codes
are used on the Exempt Status tab of the MIS Success and Support Services Historical
Data Form (SVAMSHD). This table is populated with seed data because the codes are not
user-maintained.
Guardian Education Level Validation Table (SVVGEDL)
This CALBSTU table was added to support the MIS Reporting functionality.
Student MCHS/ECHS Status Validation Table (SVVMCHS)
This CALBSTU table was added to support the MIS Reporting functionality.
Student MESA/ASEM Status Validation Table (SVVMESA)
This CALBSTU table was added to support the MIS Reporting functionality.
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BOGW Eligibility Method Code Table (SVVMTHD)
This CALBSTU table was added to support the BOGW functionality.
Orientation Services Validation Table (SVVOSST)
This CALBSTU table was added to support the MIS Reporting functionality. It stores
orientation service code entries needed for the Student Success Report (SS).
CalWORKs Other Services Validation Table (SVVOTHS)
This CALBSTU table was added to support the CalWORKs functionality. It holds the
CalWORKs other services valid values needed for MIS Student CalWORKs Report (SC).
Student Puente Program Status Validation Table
(SVVPNTE)
This CALBSTU table was added to support the MIS Reporting functionality.
Academic or Progress Probation Services Validation
Table (SVVPRST)
This CALBSTU table was added to support the MIS Reporting functionality. It stores
academic or progress probation service code entries needed for the Student Success
Report (SS).
CalWORKs Student Counseling Status Validation Table
(SVVSCST)
This CALBSTU table was added to support the CalWORKs functionality. It holds the
CalWORKs student counseling status valid values needed for MIS Student CalWORKs
Report (SC).
CalWORKs Student Family Status Validation Table
(SVVSFST)
This CALBSTU table was added to support the CalWORKs functionality. It holds the
CalWORKs student family status valid values needed for MIS Student CalWORKs Report
(SC).
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Student Incarcerated Status Validation Table (SVVSIST)
This CALBSTU table was added to support the MIS Reporting functionality.
Student Umoja Program Status Validation Table
(SVVSUST)
This CALBSTU table was added to support the MIS Reporting functionality.
CalWORKs Student Work Activity Status Validation Table
(SVVSWAS)
This CALBSTU table was added to support the CalWORKs functionality. It holds the
CalWORKs student work activity status valid values needed for MIS Student CalWORKs
Student Work Activity Data Report (CW).
Workforce Investment Act Veteran Status Validation
Table (SVVWIAV)
This CALBSTU table was added to support the MIS Reporting functionality. It holds the
Workforce Investment Act (WIA) veteran eligibility status codes for the Student VTEA Data
Report (SV).
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Reports and Processes
This chapter discusses the reports and processes created or modified for California
localizations. For those that were created or substantially modified for California, complete
descriptions are included. For those that were modified to a lesser extent, only the
modifications are included here; for further information, refer to the Student User Guide.
• “Reports” on page 305
• “Processes” on page 375
Note: This chapter covers reports and processes run using the Process
Submission Controls Form (GJAPCTL). Because the reports created to
support the MIS Reporting functionality are generated using the Report
Engine, they are covered in “MIS Reporting” on page 109. See the Report
Engine Handbook for more information about using the Report Engine.
Reports
This section discusses the following reports:
• “Registration Admin Messages Report (SFRRGAM)” on page 306
• “Instructor Schedules Report C3SC (SIRASGQ)” on page 308
• “Term Analysis Report C3SC (SIRTRAL)” on page 312
• “Term Roll Report C3SC (SSRROLL)” on page 317
• “List Reg Add Auth Cds Report C3SC (SVPAUTL)” on page 325
• “CCFS-320 Part IX Report C3SC (SVRCAL9)” on page 330
• “CCFS-320 Detail Report C3SC (SVRCALD)” on page 338
• “CCFS-320 Summary Reports C3SC (SVRCALS)” on page 347
• “CCFS-320 Supplemental Reports C3SC (SVRCALU)” on page 357
• “Course Catalog Repeat Details C3SC Report (SVRCRPT)” on page 365
• “Faculty ID/Term Load Limit Report C3SC (SVRLOLI)” on page 367
• “Faculty ID Load History Report C3SC (SVRLOQR)” on page 369
• “Drop Roster Status List Report C3SC (SVRROST)” on page 371
Banner California Community Colleges Baseline Student Handbook
| Reports and Processes
305
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Registration Admin Messages Report (SFRRGAM)
This report was modified to support the Course Repeats functionality. This report was changed so that the “Message” column can hold
more characters and therefore show the complete message.
Report sample — Registration Admin Messages Report (SFRRGAM)
SFRRGAM 8.4 C3SC:8.7
PAGE
1
RUN DATE 28-MAR-2013
RUN TIME 10:34 PM
C3SC Working Instance
Registration Admin Messages C3SC
ID
Name
LV Term
Date Added Crse Start Crse End
CRN
Subj Crse
Message
--------- ------------------------ -- ------ ----------- ----------- ----------- ----- ---- ----- ----------------------------------
| Reports and Processes
@00003311 Barber, Crystal Nicole
UG 201321 20-MAR-2013 21-MAR-2013 31-AUG-2013 4348
ACCT 2310
Repeat exceeds 0 for
grade count
satisfactory
210009407 Curtis, Nick
UG 201321 20-MAR-2013 21-MAR-2013 31-AUG-2013 4349
ACCT 2310
Repeat exceeds 0 for
grade count
satisfactory
ES0000007 Smith, Tony
UG 201321 20-MAR-2013 21-MAR-2013 31-AUG-2013 4348
ACCT 2310
Repeat exceeds 0 for
grade count
satisfactory
207000001 Jansen, Barbara
UG 201321 20-MAR-2013 01-MAR-2013 31-AUG-2013 4345
ACCT 2310
Repeat exceeds 0 for
grade count
satisfactory
210009406 Pare, Francois
UG 201321 20-MAR-2013 21-MAR-2013 31-AUG-2013 4349
ACCT 2310
Repeat exceeds 0 for
grade count
satisfactory
@00038494 Ringer, Amy
UG 201321 13-MAR-2013 01-JAN-2013 31-AUG-2013 4562
ACCT 2310
Repeat hours exceed 1
@00010739 Rodriguez, Alma
UG 201321 11-FEB-2013 01-JAN-2013 31-AUG-2013 4500
ART
143
Repeat exceeds 3 limit
course repetition family
in
ART
201321 11-FEB-2013 01-JAN-2013 31-AUG-2013 4502
ART
144
Repeat exceeds 3 limit
course repetition family
in
ART
201321 14-MAR-2013 01-JAN-2013 31-AUG-2013 4562
ACCT 2310
Repeat exceeds 0 for
grade count
UG 201321 27-FEB-2013 01-JAN-2013 31-AUG-2013 4562
ACCT 2310
Repeat hours exceed 1
@00042065 Sable, Joe
satisfactory
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SFRRGAM 8.4 C3SC:8.7
C3SC Working Instance
Registration Admin Messages C3SC
* * * REPORT CONTROL INFORMATION - SFRRGAM - Release 8.7 C3SC* * *
Parameters have been entered via Job Submission.
| Reports and Processes
Parameter Name
_____________________________
Value
________________
Parameter Seq No:
Term Code:
Reg Start FROM Date:
Reg Start TO Date:
Application Code:
Selection ID:
Creator ID:
User ID:
Student ID:
CRN:
Report Option:
Access Report Option:
Use SOATERM Error Checks Option:
SOATERM Error Checking Values
Duplicates:
Links:
Corequistes:
Prerequistes:
Max Hours:
Time:
Approval:
Field of Study:
College:
Level:
Class:
Repeat Hours:
Repeat Limit:
Campus:
Degree:
Program:
Department:
Student Attribute:
Cohort:
Mutual Exclusion:
Number of Student/Term Recs Read:
Number of Access Errors:
Number of Messages Printed:
56668
201321
A
E
Y
N
N
N
N
N
N
N
N
N
N
N
F
F
N
N
N
N
N
N
N
73
0
17
PAGE
2
RUN DATE 28-MAR-2013
RUN TIME 10:34 PM
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Banner California Community Colleges Baseline Student Handbook
Instructor Schedules Report C3SC (SIRASGQ)
This report was modified to support the Faculty Load Limit functionality. The only change is the FTE format. When the term or the ID is not
subject to load limits, the values for workloads and FTE are null. The value 0 (zero) is used to indicate that the term and ID are subject to
load limits but that the ID’s assignments are not.
| Reports and Processes
Parameter Name
Required?
Description
Values
Process Term
Yes
Enter the term for which you want the instructor's
schedule to be printed.
Term Code Validation Form
(STVTERM)
ID Number
No
Enter the ID number for the instructor for which you
want the schedule run (multiple requests permitted).
Entering % will select all instructors.
Part of Term (% for all)
No
Enter the part of term code for which the instructor's
schedule is to be printed. Multiple parts of term can be
entered, or a % can be used to indicate that all parts of
term within the selected term are to be printed.
Part of Term Code Validation Form
(STVPTRM)
Print Salary
No
Enter Y to print the faculty member’s salary on their
schedule. Enter N when you do not want to print the
faculty member's salary on their schedule.
Y: Print salary
The Banner® Human Resources System must be
installed in order to use this parameter.
Salary Effective Date
No
Enter the effective date. This parameter is required if the
Print Salary parameter is set to Y.
N: Do not print salary
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Report sample — Instructor Schedules Report (SIRASGQ)
4024
ACCT 2310
07 01
L
3.000 23-JAN-06 11-JUN-06 M
29-MAR-2006 14:42:51
200625
W
F
1100-0100pm
C3SC C3W70 Working Instance
Instructor Schedules
PAGE 2
SIRASGQ
INSTRUCTOR NAME: Peter Cullen
INSTRUCTOR ID:
222226666
I N S T R U C T I O N A L
CRN
4004
4006
4007
4029
PT
--------- SESSION --------SUBJ CRSE SEC NO SCHD HOURS
2
2
4
ACCT
ACCT
ACCT
MATH
2310
2460
2460
1030
0
0
0
0
01
01
01
01
L
L
L
L
------- DATES -----START
END
3.000
3.000
3.000
3.000
23-JAN-06
23-JAN-06
23-JAN-06
01-APR-06
---- DAYS --M T W R F S U
11-JUN-06 M
W
F
19-MAR-06
T
R
19-MAR-06 M
W
08-MAY-06
T
R
-- TIME -BEG END
BUILDING ROOM
0800-0950am
0900-0300pm
1000-0400pm
0400-0530pm
- ENROLLMENT MAXIMUM ACTUAL
1
1
1
CROSS
LIST C
1
1
N O N - I N S T R U C T I O N A L
| Reports and Processes
TYPE
ADV
DESCRIPTION
Advising
WLOAD
1.000
COLL DEPT
DESCRIPTION
TOPS
DESCRIPTION
FTE
0.067
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29-MAR-2006 14:42:51
200625
C3SC C3W70 Working Instance
Instructor Schedules
PAGE 3
SIRASGQ
INSTRUCTOR NAME: Carole Coulter
INSTRUCTOR ID:
222221111
I N S T R U C T I O N A L
CRN
4005
4010
4011
PT
--------- SESSION --------SUBJ CRSE SEC NO SCHD HOURS
1
1
1
ACCT 2340
MGMT 2006
ACCT 2340
0 01
0 01
0 01
L
L
L
------- DATES -----START
END
---- DAYS --M T W R F S U
3.000 23-JAN-06 08-MAY-06 M
3.000 23-JAN-06 08-MAY-06 M
3.000 23-JAN-06 08-MAY-06 M
W
W
W
F
F
F
-- TIME -BEG END
BUILDING ROOM
1000-1050am
0300-0350pm
0300-0350pm
- ENROLLMENT MAXIMUM ACTUAL
1
1
2
1
1
CROSS
LIST C
1
1
N O N - I N S T R U C T I O N A L
TYPE
ADV
DESCRIPTION
Advising
WLOAD
1.000
COLL DEPT
DESCRIPTION
TOPS
DESCRIPTION
FTE
0.067
| Reports and Processes
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Banner California Community Colleges Baseline Student Handbook
29-MAR-2006 14:42:51
200625
C3SC C3W70 Working Instance
Instructor Schedules
PAGE 5
SIRASGQ
INSTRUCTOR NAME: Derrick Patricks
INSTRUCTOR ID:
222223333
I N S T R U C T I O N A L
CRN
4008
4009
4012
4013
4017
PT
--------- SESSION --------SUBJ CRSE SEC NO SCHD HOURS
3
3
2
1
3
MATH
MATH
MATH
MATH
MATH
1030
1030
1030
1030
1030
0
0
0
0
0
01
01
01
01
01
L
L
L
L
L
29-MAR-2006 14:42:51
200625
------- DATES -----START
END
3.000
3.000
3.000
3.000
3.000
20-MAR-06
20-MAR-06
23-JAN-06
23-JAN-06
20-MAR-06
08-MAY-06
08-MAY-06
19-MAR-06
08-MAY-06
08-MAY-06
---- DAYS --M T W R F S U
-- TIME -BEG END
M
M
M
M
M
0800-0850am
0900-0950am
1000-1050am
1100-1150am
0100-0250pm
W
W
W
W
W
F
F
F
F
F
BUILDING ROOM
C3SC C3W70 Working Instance
Instructor Schedules
* * * REPORT CONTROL INFORMATION - SIRASGQ - Release 6.0 * * *
| Reports and Processes
RPTNAME: SIRASGQ
TERM: 200625
REQUESTED ID(S):
PART OF TERM: %
PRINT SALARY:
SALARY EFFECTIVE DATE: 28-MAR-2006
INSTRUCTORS SELECTED: 3
- ENROLLMENT MAXIMUM ACTUAL
1
1
1
2
2
CROSS
LIST C
1
2
PAGE 6
SIRASGQ
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Banner California Community Colleges Baseline Student Handbook
Term Analysis Report C3SC (SIRTRAL)
This report was modified to support the Faculty Load Limit functionality and is used to calculate and print the Faculty Load term analysis.
When the term or the ID is not subject to load limits, the values for workloads and FTE are null. The value 0 (zero) is used to indicate that
the term and ID are subject to load limits but that the ID’s assignments are not.
The localized version of the report includes the following additional information in the report heading:
• Faculty Staff Type Load Limit
• Load Limits Error Handling
• Faculty ID-Term Specific Load Limit
It also includes the following additional information in the Instructional Assignment section:
• Assignment Subject to Faculty Load Limit
• Faculty Load Limit Override
| Reports and Processes
• Faculty Load Limit Message
It also includes the following information in the Non-Instructional Assignment section:
• Non-Instructional Assignment Subject to Faculty Load Limit
• Faculty Load Limit Override
• Faculty Load Limit Message
The Workload Summary section includes information from the Faculty Workload Summary window of the Faculty Assignment Form
(SIAASGN).
312
Banner California Community Colleges Baseline Student Handbook
| Reports and Processes
Parameter Name
Required?
Description
Values
Term
Yes
Enter the term for which you want the term analysis to
be printed.
Term Code Validation Form
(STVTERM)
ID Number
No
Enter the ID number for the instructor for which you
want the term analysis run (multiple requests permitted).
Entering a NULL value will select all instructors.
Staff Type
No
Enter the faculty staff type for which you want the term
analysis to be created. Multiple staff types can be
entered, or enter a NULL value for all faculty staff types.
Faculty Staff Type Code Validation
Form (STVFSTP)
Category Code
No
Enter the faculty category code for which you want the
term analysis to be run. Multiple category codes can be
entered, or a NULL value will select all category codes.
Faculty Category Code Validation
Form (STVFCTG)
Instructor/Assignment
Indicator
Yes
Enter I to select college and department for the
instructor(s); enter A to select only instructors with
assignments.
A: Instructor assignments
College Code
No
Enter the college code for which you want the term
analysis to be run (NULL for all college codes). Multiple
college codes can be selected.
College Code Validation Form
(STVCOLL)
Department Code
No
Enter the department code for which you want the
analysis to be run. Multiple department codes can be
entered, or enter a NULL value to select all department
codes.
Department Code Validation Form
(STVDEPT)
I: Instructor college and department
313
Banner California Community Colleges Baseline Student Handbook
Report sample — Term Analysis Report (SIRTRAL)
04/04/2006 09:33:02
200625 Spring 2006
C3SC C3W70 Working Instance
PAGE 1
SIRTRAL
Faculty Load Module
Term Analysis Report
Term Subject to Faculty Load Limit: Yes
___________________________________________________________
College: BU School of Business /Department: ACCT Accounting
Id:
219483726
Name: Cullen, Peter
Status: AC Active
Home Admin Coll: BU School of Business
Home Admin Dept: ACCT Accounting
Category: ADPROF Adjunct Professor
Staff Type: PT
Part Time - Adjunct
Faculty Staff Type Load Limit:
Load Limits Error Handling:
Faculty ID Term Specific Load Limit:
Workload Rule: PT
Part Time
***** College & Department Information *****
Home
---Y
College
--------------------------------BU School of Business
Department
----------------------------------ACCT Accounting
%
--25
| Reports and Processes
***** Instructional Assignment *****
CRN
SI Subj Crse
----- -- ---- ---4004 01 ACCT 2310
Sec
Course Title
Sch Enrl Col
----------------0
Intermediate Accounting I
--- ---- --L
1 BU
Dept Res Ses P O Assign Subj Load Load Message
%
%
Type
Limit Ovr
---- ---- ---- - - ------ ----- ---- ------------------------ACCT 100 100 Y
Y
***** Workload and Contact Hrs *****
Sess
Cred
3.000
4007 01 ACCT
Genl
Cred
3.000
2460 0
Workload Hrs
Std
Adj
3.000
Federal Income Tax
Calc
Wkld
3.000
L
Inst
Cred
3.000
BU
Contact Hrs
Weekly
Total
5.500
110.000
ACCT 100 100 Y
Fte
Factor
0.200
Y
***** Workload and Contact Hrs *****
Sess
Cred
3.000
4006 01 ACCT
Genl
Cred
0.000
2460 0
Workload Hrs
Std
Adj
3.000
Federal Income Tax
Calc
Wkld
3.000
Inst
Cred
3.000
L
1 BU
Contact Hrs
Weekly
Total
12.000
ACCT 100 100 Y
Fte
Factor
0.200
Y
314
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04/04/2006 09:33:02
200625 Spring 2006
C3SC C3W70 Working Instance
PAGE 2
SIRTRAL
Faculty Load Module
Term Analysis Report
Term Subject to Faculty Load Limit: Yes
___________________________________________________________
College: BU School of Business /Department: ACCT Accounting
***** Workload and Contact Hrs *****
Sess
Cred
3.000
4029 01 MATH
Genl
Cred
3.000
1030 0
Workload Hrs
Std
Adj
3.000
College Algebra
Calc
Wkld
3.000
L
Inst
Cred
3.000
Contact Hrs
Weekly
Total
12.000
MATH 100 100 Y
AS
Fte
Factor
0.200
Y
***** Workload and Contact Hrs *****
Sess
Genl
Workload Hrs
Cred
Cred
Std
Adj
3.000
0.000
3.000
***** Non-Instructional Assignment *****
Calc
Wkld
3.000
Inst
Cred
3.000
Contact Hrs
Weekly
Total
3.600
Type
Description
Workload
Coll
Dept
---ADV
-----------------------------Advising
-------1.000
----
----
TOPS
---------
| Reports and Processes
***** Workload Summary *****
Session Credit
Generated
Weekly Contact
Term Contact
Hours:
Hours:
Hours:
Hours:
Weekly Contact Hours:
Term Contact Hours:
12.000
6.000
33.100
110.000
FTE
-----0.066
Fte
Factor
0.200
Subj
Limit
----Y
Load
Ovr
----
Total
Load Message
-------------------------
Subject to
Load Limit
Instructional Credit Hours:
12.000
Instructional Workload:
12.000
12.000
Non-Instructional Workload:
1.000
1.000
Total Workload:
13.000
13.000
Term FTE:
0.866
0.867
Load Limit FTE Message: Load Exceeds Type Limit
Total Workload:
Term FTE: 0.000
0.600
O
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04/04/2006 09:33:02
200625 Spring 2006
C3SC C3W70 Working Instance
PAGE 3
SIRTRAL
Faculty Load Module
Term Analysis Report
Term Subject to Faculty Load Limit: Yes
___________________________________________________________
College: BU School of Business /Department: ACCT Accounting
***** Workload Term Rule *****
Workload Rule Code: PT
Credit
Generated
Weekly Contact
Term Contact
Hours:
Hours:
Hours:
Hours:
Low
------
Workload Rule Code: PT
Credit Hours:
Generated Hours:
Low
------
Part Time
High
------
Low
-------
Instructional Workload:
Non-Instructional Workload:
Total Workload:
Term FTE: 0.000
High
-------
0.600
O
Part Time
High
------
Instructional Workload:
Non-Instructional Workload:
Low
-------
High
-------
| Reports and Processes
Term analysis complete - workload rules NOT satisfied by instructor
04/04/2006 09:33:02
200625 Spring 2006
C3SC C3W70 Working Instance
Term Subject to Faculty Load Limit: Yes
Faculty Load Module
Term Analysis Report
* * * REPORT CONTROL INFORMATION - SIRTRAL - Release 6.0 * * *
RPTNAME: SIRTRAL
SCHEDULE TERM: 200625
ID NUMBER: 219483726
CATEGORY CODE:
STAFF TYPE:
COLLEGE & DEPARTMENT FOR INSTRUCTOR OR ASSIGNMENT(I/A): A
COLLEGE CODE:
DEPARTMENT CODE:
SORT FIELD:
PERFORM TERM WORKLOAD ANALYSIS:
PAGE BREAK ON FACULTY:
HOME COLLEGE & DEPARTMENT:
TOTAL FACULTY SELECTED: 1
PAGE 4
SIRTRAL
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Banner California Community Colleges Baseline Student Handbook
Term Roll Report C3SC (SSRROLL)
This report was modified to support the following functionality:
• Faculty Load Limits
• Enhanced Academic Calendar and Computed Drop Code/Fee Refund functionality
• CCFS-320 Reporting functionality
Faculty load limits modifications
The process was modified to include the new SIRASGN fields to prevent errors is using the process. The table’s new columns will be nulled
when copied.
Enhanced academic calendar and computed drop code/fee refund modifications
| Reports and Processes
The process compares the following CRN dates to their Part of Term defaults:
• Start date (SSBSECT_PTRM_START_DATE)
• End date (SSBSECT_PTRM_END_DATE)
• Census one date (SSBSECT_CENSUS_ENRL_DATE)
If a CRN has any dates that differ from its defaults, the message *WARNING* From-Term CRN dates do not match its Part of Term default
dates is added to the output report. These CRNs are still copied when running Update mode.
317
Banner California Community Colleges Baseline Student Handbook
CCFS-320 reporting modifications
The process was modified to evaluate the SSASECT reporting year and to use the following SOBPTRM date columns for the academic
calendar date defaults:
• SOBPTRM_ENRL_CUT_OFF_DATE is the default for the Last Date to Enroll field (SSBSECT_ENRL_CUT_OFF_DATE)
• SOBPTRM_REFUND_CUT_OFF_DATE is the default for the Last Date for Refund field (SSBSECT_REFUND_CUT_OFF_DATE)
• SOBPTRM_ACAD_CUT_OFF_DATE is the default for the Last Date to Record Academic History field
(SSBSECT_ACAD_CUT_OFF_DATE)
• SOBPTRM_DROP_CUT_OFF_DATE is the default for the Last Date to Drop without a Penalty field
(SSBSECT_DROP_CUT_OFF_DATE)
Warnings and error messages are delivered in the following conditions:
• When a CRN has a meeting using override hours and has a value in the Hours per Week field that is not reasonable for the value in the
Hours per Day field, the system displays a warning.
| Reports and Processes
• When a CRN has a weekly attendance method and is being copied to an intersession term, the system displays a warning, although the
CRN is still copied. This applies to the following attendance methods:
• Weekly
• Independent Study combined with Weekly
• Independent Study Lab.
• When a CRN has daily attendance method and is being copied to an intersession term that crosses the academic year end, the default
academic year code may not be valid for it. Instead the next-higher code may be the correct code. If that code does not exist, the CRN
cannot be copied and the system displays an error message. This applies to the following attendance methods:
• Daily
• Independent Study combined with Daily
318
Banner California Community Colleges Baseline Student Handbook
• When a CRN has actual attendance method and is being copied to any term that crosses the academic year end, the default academic
year code may not be valid for it. Instead the next-higher code may be the correct code. If that code does not exist, the CRN cannot be
copied and the system displays an error message. This applies to the following attendance methods:
• Actual
• Independent Study combined with Actual
Examples of CALBSTU-added SSRROLL messages and example reasons
The following table lists the SSRROLL error messages added by CALBSTU and the reason for each error.
| Reports and Processes
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Banner California Community Colleges Baseline Student Handbook
Message added by CALBSTU
Description
*WARNING* From Term CRN Dates do not match its Part
of Term Default Dates
On the “from” term CRN, the SOATERM part of term default dates do not match
what is displayed on SSAACCL. This compares the following on the from term and
the from term CRN. If any of the dates do not match, the message is displayed.
• SSASECT/SSAACCL Section Begin Date field
(SSBSECT_PTRM_START_DATE) <> SOATERM Start Date field
(SOBPTRM_START_DATE)
OR
• SSASECT/SSAACCL Section End Date field (SSBSECT_PTRM_END_DATE <>
SOATERM End Date field (SOBPTRM_END_DATE)
OR
• SSASECT/SSAACCL Census One Date field
(SSBSECT_CENSUS_ENRL_DATE) <> SOATERM Census One Date field
(SOBPTRM_CENSUS_DATE)
| Reports and Processes
OR
• SSASECT/SSAACCL Census Two Date field (SSBSECT_CENSUS_2_DATE) <>
SOATERM Census Two Date field (SOBPTRM_CENSUS_2_DATE)
This might not be a problem and is simply indicating that the user copied a CRN that
had been altered from the defaults. For example, it is possible that the “to” term
CRN’s dates should be reviewed and altered.
*WARNING* TO-TERM IS INTERSESSION; CRN HAS A
WEEKLY TYPE ATTENDANCE METHOD AND WILL BE
SKIPPED IN APPORTIONMENT REPORTING
*ERROR* THE CORRECT ACADEMIC YEAR CODE
FOR THIS CRN HAS NOT BEEN CREATED YET. CRN
NOT ROLLED
The to term is set up as an intersession on STVTERM, and the CRN is one of the
weekly attendance types on SSASECT.
Fix the to term setting before rolling, or correct the to term CRN’s attendance
method after rolling.
The CRN is one of the daily or positive attendance types. For the to term, the CRN
has an ACYR code that is not yet defined on SVAACYR.
Fix the SVAACYR to have the necessary ACYR codes.
320
Banner California Community Colleges Baseline Student Handbook
Message added by CALBSTU
Description
*WARNING* CRN HAS A MEETING WITH AN HOURS
PER WEEK THAT IS NOT A DAY MULTIPLE (1 - 7)
OF THE HOURS PER DAY
Check the from term CRN’s meetings for invalid hours (probably using the override
hours).
*WARNING* Attendance method on open learning CRN
is not Actual or Independent Study combined with Actual
Check the from term CRN’s SSASECT attendance method
(SSBSECT_ACCT_CODE) setup. Open learning CRNs must be set up as either
actual (only STVACCT_ACTUAL_IND checked) or independent study-actual (both
STVACCT_ACTUAL_IND and STVACCT_INDEPENDENT_IND checked).
Fix the from term CRN’s hours data or after rolling fix the to term CRN’s data.
Fix the from term CRN’s attendance method or after rolling fix the to term CRN’s
data.
| Reports and Processes
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Banner California Community Colleges Baseline Student Handbook
Report sample — Term Roll Report (SSRROLL)
23-JUL-2008 13:29:52
200841
___
CRN
_______
Subject
C3SC Working Instance
Term Roll C3SC / AUDIT MODE
200820 to 200841
______
Course
___
Sec
____________
Part of Term
___________
To Term CRN
| Reports and Processes
4002
ACCT
2310
0
1
4002
4002
ACCT
2310
0
1
4002
4002
4003
ACCT
ACCT
2310
2310
0
0
1
4002
4003
4003
4004
4005
ACCT
ACCT
ACCT
2310
2310
2340
0
0
0
1
4003
4004
4005
4005
ACCT
2340
0
1
4005
4006
4007
4008
4009
4010
4011
4012
4013
4014
4015
4016
4017
4018
4019
ACCT
ACCT
MATH
MATH
MGMT
ACCT
MATH
MATH
ACCT
ACCT
ACCT
MATH
MGMT
MGMT
2460
2460
1030
1030
2006
2340
1030
1030
2460
2340
2310
1030
2006
2006
0
0
0
0
0
0
0
0
0
0
0
0
0
0
2
2
3
3
1
1
2
1
1
2
4006
4007
4020
ACCT
2340
0
1
4020
4020
4021
4022
4023
4024
4025
4026
4027
4028
4029
4030
ACCT
ACCT
MATH
ACCT
ACCT
ACCT
MGMT
MGMT
MATH
MATH
MATH
2340
2460
1030
2310
2310
2460
2006
2006
1030
1030
1030
0
0
0
05
07
0
0
0
0
0
0
1
2
2
4020
4021
4022
4023
4024
4025
4026
4027
3
1
1
4
4
4010
4011
4012
4013
4014
4015
4016
4018
4019
4030
PAGE 1
SSRROLL
_______
Message
*WARNING* CRN HAS A MEETING WITH AN HOURS PER WEEK THAT IS NOT A DAY
MULTIPLE (1 - 7) OF THE HOURS PER DAY.
*WARNING* CRN HAS A MEETING WITH AN HOURS PER WEEK THAT IS NOT A DAY
MULTIPLE (1 - 7) OF THE HOURS PER DAY.
SECTION ROLLED
*WARNING* TO-TERM IS INTERSESSION; CRN HAS A WEEKLY TYPE ATTENDANCE METHOD
AND WILL BE SKIPPED IN APPORTIONMENT REPORTING
SECTION ROLLED
SECTION ROLLED
*WARNING* TO-TERM IS INTERSESSION; CRN HAS A WEEKLY TYPE ATTENDANCE METHOD
AND WILL BE SKIPPED IN APPORTIONMENT REPORTING
SECTION ROLLED *WARNING* From Term CRN Dates do not match its Part of Term
Default Dates.
SECTION ROLLED
SECTION ROLLED
*ERROR* PART OF TERM 3 IS NOT ON ROLL TERM RECORD
*ERROR* PART OF TERM 3 IS NOT ON ROLL TERM RECORD
SECTION ROLLED
SECTION ROLLED
SECTION ROLLED
SECTION ROLLED
SECTION ROLLED
SECTION ROLLED
SECTION ROLLED
*ERROR* PART OF TERM 3 IS NOT ON ROLL TERM RECORD
SECTION ROLLED
SECTION ROLLED *WARNING* From Term CRN Dates do not match its Part of Term
Default Dates.
*WARNING* TO-TERM IS INTERSESSION; CRN HAS A WEEKLY TYPE ATTENDANCE METHOD
AND WILL BE SKIPPED IN APPORTIONMENT REPORTING
SECTION ROLLED
SECTION ROLLED
SECTION ROLLED
SECTION ROLLED
SECTION ROLLED
SECTION ROLLED
SECTION ROLLED
SECTION ROLLED
*ERROR* PART OF TERM 4 IS NOT ON ROLL TERM RECORD
*ERROR* PART OF TERM 4 IS NOT ON ROLL TERM RECORD
SECTION ROLLED
322
Banner California Community Colleges Baseline Student Handbook
27-OCT-2006 19:00:44
199510
___
CRN
_______
Subject
C3SC C3W70 Working Instance
Term Roll C3SC / UPDATE MODE
199510 to 200605
______
Course
___
Sec
4033
4034
4035
4036
4037
4038
4039
4040
4043
4047
ACCT
MATH
MGMT
ACCT
ACCT
ACCT
ACCT
ACCT
ACCT
ACCT
2310
1030
2006
2340
2310
2310
2310
2310
2310
2310
0
0
0
0
0
0
0
0
0
0
4047
4048
4049
4050
ACCT
MGMT
ACCT
ACCT
2310
2006
2310
2310
0
0
0
0
____________
Part of Term
4
4
4
1
1
1
1
1
1
___________
To Term CRN
4033
4037
4038
4039
4040
4043
4047
4047
4048
4049
4050
PAGE 2
SSRROLL
_______
Message
SECTION ROLLED
*ERROR* PART OF TERM 4 IS NOT ON ROLL TERM RECORD
*ERROR* PART OF TERM 4 IS NOT ON ROLL TERM RECORD
*ERROR* PART OF TERM 4 IS NOT ON ROLL TERM RECORD
SECTION ROLLED
SECTION ROLLED
SECTION ROLLED
SECTION ROLLED
SECTION ROLLED
*WARNING* TO-TERM IS INTERSESSION; CRN HAS A WEEKLY TYPE ATTENDANCE
AND WILL BE SKIPPED IN APPORTIONMENT REPORTING
SECTION ROLLED
SECTION ROLLED
SECTION ROLLED
SECTION ROLLED
METHOD
| Reports and Processes
323
Banner California Community Colleges Baseline Student Handbook
23-JUL-2008 13:29:52
200841
C3SC Working Instance
Term Roll C3SC / AUDIT MODE
200820 to 200841
* * * REPORT CONTROL INFORMATION - SSRROLL - Release 8.0 C3SC * * *
| Reports and Processes
RPTNAME: SSRROLL
TERM: 200841
FROM TERM: 200820
HAS BEEN ROLLED TO TERM: 200841
AUDIT OR UPDATE: A
ROLL MEETING TIMES: Y
ROLL INSTRUCTORS: Y
ROLL CRNS: Y
ROLL LINKS: Y
ROLL CO-REQUISITES: Y
ROLL FEES: Y
ROLL ATTRIBUTES: Y
ROLL TEXT: Y
ROLL CLASS RESTRICTIONS: Y
ROLL COLLEGE RESTRICTIONS: Y
ROLL MAJOR RESTRICTIONS: Y
ROLL LEVEL RESTRICTIONS: Y
ROLL RESERVED SEATS: Y
ROLL CROSS LIST DATA: Y
ROLL CAMPUS RESTRICTIONS: Y
ROLL CONTRACT INFORMATION: Y
ROLL SCHEDULE OVERRIDE: Y
ROLL TEST SCORE RESTRICTIONS AND PRE-REQUISITE: Y
ROLL SCHEDULE EVALUATION: Y
ROLL BLOCK SCHEDULE CODES: Y
ROLL CAPP Area PRE-REQUISITE: Y
ROLL DEGREE RESTRICTIONS: Y
ROLL PROGRAM RESTRICTIONS: Y
ROLL GRADABLE COMPONENTS: Y
ROLL GRADABLE SUB-COMPONENTS: Y
ROLL PARTITIONS: Y
ROLL ROOM ATTRIBUTES: Y
ROLL SCHEDULER STATUS CODE: Y
ROLL MEETING TIME PARTITIONS: Y
ROLL MEETING TIME ROOM ATTRIBUTES: Y
ROLL SECTION SYLLABUS: Y
CREATE SECTION OL RULES(R, D, N): D
ROLL STUDENT WEB CONTROLS: 1
ROLL FACULTY WEB CONTROLS: Y
SECTIONS ROLLED: 33
PAGE 2
SSRROLL
324
Banner California Community Colleges Baseline Student Handbook
List Reg Add Auth Cds Report C3SC (SVPAUTL)
This report was created to support the Registration Add Authorization Code functionality. It prints information for the generated registration
add authorization code details stored in the Registration Add Authorization Codes Table (SVBAUTH). It includes relevant CRN information
and the instructor’s name and ID. If the parameters result in no records being selected, the report is printed with a Nothing selected
message.
If multiple instructors have been assigned to a CRN, the output includes the one designated as the primary instructor.
On the output, the value in the Wait List column is the Waitlist Actual value for the CRN in the Section Enrollment Information window of
the Schedule Form (SSASECT).
| Reports and Processes
Parameter Name
Required?
Description
Values
Term
Yes
Code of the term for which you want to print registration
add authorization code details.
Term Code Validation Form
(STVTERM)
Include Authorizations
Yes
Indicator for which authorizations are to be included.
A: Only authorization codes that
have been assigned to an ID
U: Only authorization codes that
have not been assigned to an ID
B: Both (default)
Sort Order
Yes
Indicator for the order into which you want the records
sorted.
1: Sort by instructor first, then by
CRN (default)
2: Sort by campus first, then by CRN
Campus
No
Code of each campus to be included. Leave this
parameter blank to select all campuses.
CRN
No
Course reference number of each course to be
included. Leave this parameter blank to select all CRNs.
Instructor ID
No
ID of each instructor to be included. Leave this
parameter blank to select all instructor IDs.
Campus Code Validation Form
(STVCAMP)
325
Banner California Community Colleges Baseline Student Handbook
Parameter Name
Required?
Description
Values
Part of Term
No
Part-of-term to be included. Leave this parameter blank
to select all parts-of-term.
Valid part-of-term value or null
Open Learning CRNs to be included.
Only: Only Open Learning CRNs
are to be included, not traditional
ones
Open Learning CRNs
No
See the table below for how this
parameter works with the Open
Learning CRNs parameter.
No: Only traditional CRNs are to be
included, not Open Learning
null: Selection depends on the value
entered in the Part of Term
parameter
| Reports and Processes
See the table below for how this
parameter works with the Part of
Term parameter.
If you enter this in the Part
of Term parameter...
and this in the Open
Learning CRN parameter...
the report will include...
null
null
all CRNs
any valid part-of-term value
null
CRNs for the specified part-of-term (no Open Learning CRNs)
null
Only
only Open Learning CRNs (no traditional CRNs)
any valid part-of-term value
Only
error message
326
Banner California Community Colleges Baseline Student Handbook
If you enter this in the Part
of Term parameter...
and this in the Open
Learning CRN parameter...
the report will include...
null
No
only traditional CRNs (no Open Learning CRNs)
any valid part-of-term value
No
error message
| Reports and Processes
327
Banner California Community Colleges Baseline Student Handbook
Report sample — List Reg Add Auth Cds Report (SVPAUTL)
22-MAR-2006 10:03
200625
Student-ID
Instructor
Paton, Miranda
C3SC C3W70 Working Instance
List Reg Add Auth Cds C3SC
Auth
Code
Student Name
CRN
4016
Campus
D
Subject
ACCT
Course
2310
711000055
Mathews, Elaine
(unassigned)
(unassigned)
(unassigned)
(unassigned)
(unassigned)
CRN 4016 counts: Assigned: 1 Unassigned: 5
Instructor
CRN
4018
Campus
D
| Reports and Processes
CRN
4020
Campus
D
Subject
MGMT
Course
2006
08-MAR-06
Section
0
Subject
ACCT
Barber, Crystal Nicole
Pare, Francois
(unassigned)
(unassigned)
(unassigned)
(unassigned)
(unassigned)
CRN 4020 counts: Assigned: 2 Unassigned: 5
20 Assigned:
Course
2340
08-MAR-06
08-MAR-06
22-MAR-06
22-MAR-06
08-MAR-06
08-MAR-06
Available Seats
0
14-MAR-06
22-MAR-06
22-MAR-06
15-MAR-06
14-MAR-06
14-MAR-06
14-MAR-06
Section
0
1407
3273
7209
9590
6595
0444
2130
3 Unassigned:
Last Used
in Registration
Available Seats
1
3636
5558
5916
6674
7019
7726
9137
@00003311
210006666
Processed CRNs: 3
Authorization code summary: Existing:
Section
0
4443
0221
5070
5831
6971
8012
(unassigned)
(unassigned)
(unassigned)
(unassigned)
(unassigned)
(unassigned)
(unassigned)
CRN 4018 counts: Assigned: 0 Unassigned: 7
Instructor
Thomas, Preston J.
Code-First
Assigned
PAGE 1
SVPAUTL 8.0
Available Seats
0
14-MAR-06
14-MAR-06
14-MAR-06
14-MAR-06
14-MAR-06
17
14-MAR-06
14-MAR-06
14-MAR-06
14-MAR-06
14-MAR-06
22-MAR-06
22-MAR-06
Code
Active
Wait List
0
Start Date
23-JAN-06
Census Date
15-MAR-06
Start Date
23-JAN-06
Census Date
15-MAR-06
Start Date
23-JAN-06
Census Date
15-MAR-06
Y
Y
Y
Y
Y
Y
Wait List
0
Y
Y
Y
Y
Y
Wait List
0
Y
Y
Y
Y
328
Banner California Community Colleges Baseline Student Handbook
22-MAR-2006 10:03
200625
Parm Seq No: 15601
Parameters:
----------Term: 200625
Include Authorizations: B
Sort Order: 2
Campus: D
CRN:
Part of Term:
Open Learning CRNs:
C3SC C3W70 Working Instance
List Reg Add Auth Cds C3SC
* * REPORT CONTROL INFORMATION * *
PAGE 2
SVPAUTL 8.0
| Reports and Processes
329
Banner California Community Colleges Baseline Student Handbook
CCFS-320 Part IX Report C3SC (SVRCAL9)
This report was created to generate the multi-college district-wide CCFS-320 Part IX, AB 540 Headcount and Special Admit PE Credit
FTES report.
This report uses the extract tables updated by SVRCALX, similar to SVRCALD, SVRCALS, and SVRCALU, but for a multi-college district. It
gathers and reports data from multiple SVRCALX runs. For example, within the San Mateo County Community College District the college
codes loaded into GTVDICD will be 371 (Canada College), 372 (College of San Mateo), and 373 (Skyline College). SVRCAL9 is run for
the district code, which is 370 (San Mateo County Community College District) and which should not be loaded into GTVDICD. When you
run SVRCAL9 for district ID 370, it treats this value as a wild card (like ‘37%’) and reports all data that exists in the extract tables for 371,
372, and 373 for the same academic year and reporting period. (The SVRCALX time stamp is listed on the output so that you can tell if
one of the colleges did not have updated data in the extract tables.)
Page one of the output is the AB 540 Headcount Report. The AB 540 Resident Code parameter, which allows multiple codes, is used to
select the data for this head count. The count noted is of unique student records (unique PIDMs) in the extracted data that have one of the
entered resident codes.
| Reports and Processes
The remainder of the output is the Special Admit Full-Time and Part-Time PE Credit FTES Report. This section does not use the AB 540
Resident Code parameter, and data related to that parameter is not listed on these pages.
This section uses the Concurrent Enrollment 5% Rule on SFAROVR to evaluate concurrent high school student enrollment for the 5%
concurrent high school enrollment rule. If the last page notes that the percent is above 5%, you need to adjust student enrollments. See
“CCFS-320 Reporting” on page 244 for more information.
Parameter Name
Required?
Description
Values
Academic Year
Yes
Code of the academic year. This can be any valid value
from STVACYR except 0000 and 9999.
Academic Year Validation Form
(STVACYR)
District ID
Yes
ID of the district. This is a wildcard value used to select
all extracted data with the District/College ID codes
(SVRCALP_DICD_CODE) that match the first two
characters. For example, entering 370 will select data
for SVRCALP_DICD_CODE the same way that 37%
would in a form.
330
Banner California Community Colleges Baseline Student Handbook
Parameter Name
Required?
Description
Values
Reporting Period
Yes
Code of the reporting period.
P1: Period 1, ending December 31
P2: Period 2, ending April 15
A: Annual, ending June 30
R1: Annual resubmit-1 ending June
30; used only if the annual report
must be resubmitted once
R2: Annual resubmit-2 ending June
30; used only if the annual report
must be resubmitted a second time
AB 540 Resident Code
Yes
Residency code used to report the AB 540 head count.
Multiple codes are allowed.
Residence Code Validation Form
(STVRESD)
| Reports and Processes
331
Banner California Community Colleges Baseline Student Handbook
Report sample — CCFS-320 Part IX Report (SVRCAL9)
RUN DATE 20-FEB-2012
RUN TIME 02:58 PM
C3SC Working Instance
CCFS-320 Part IX Report C3SC
Academic Year: 2008 2007-2008
District Code: 12%
Reporting Period: A
AB 540 Resident Code: F
AB 540 Resident Code: O
AB 540 Headcount Report
Unique student IDs (PIDMs) counted for the entered AB 540 Resident Codes: 3
District/College Codes with extracted CCFS-320 data for the Reporting Period.
SVRCALX extracted data
District/College
(SVBCALP table activity date)
----------------------------------- ----------------------------121 320 (GI01) 320/MIS(old 456)
18-FEB-2012 03:13:11 AM
122 320 IS daily lab (old 222)
18-FEB-2012 03:13:30 AM
123 320/MIS District ID (GI01)
18-FEB-2012 03:12:52 AM
124 320 new DICD
08-FEB-2012 09:36:24 PM
PAGE 1
SVRCAL9 8.6 C3SC
| Reports and Processes
332
Banner California Community Colleges Baseline Student Handbook
RUN DATE 20-FEB-2012
RUN TIME 02:58 PM
C3SC Working Instance
CCFS-320 Part IX Report C3SC
PAGE 6
SVRCAL9 8.6 C3SC
Academic Year: 2008 2007-2008
District Code: 12%
Reporting Period: A
Special Admit Full-Time and Part-Time PE Credit FTES Report
Detail data for 123 320/MIS District ID (GI01)
Part II WEEKLY Section
Conc Enrl
FTES
----------0.25
Conc Enrl
CH
----------4.00
4.00
Subj Crse Term
CRN
Title
PE CRN TLM
---- ---- ------ ----- ------------------------------ ------ ----MGMT 1004 200832 11
Sport Weekly Title-5 null-C2
Yes
11.00
Concurrent Enrollment Students in CRN:
ID
Name
320 OR Code 5% Rule OR
-------------------------------------- ----------- ---------@32000020
Hansson, Alfred S.
@32000021
Sommer, Aaron S.
Harris, Alexander M.
@32000022
@32000019
Knox, Jerome L.
HSPE-10
No
CRN Total Contact Hours (CH)
0.00
12.00
Part II WEEKLY Concurrent Enrollment Contact Hours (CH) Totals
Concurrent Enrollment FTES Totals
31.00
0.84
| Reports and Processes
Part III DAILY Section
Subj Crse Term
CRN
Title
PE CRN
---- ---- ------ ----- ------------------------------ -----MGMT 1004 200841 9
Sport Daily CLAS null-C2
Yes
Concurrent Enrollment Students in CRN:
ID
Name
320 OR Code 5% Rule OR
-------------------------------------- ----------- ---------@32000003
Cousins, Kevin S.
Harris, Alexander M.
HSPE-5
@32000022
@32000019
Knox, Jerome L.
HSPE-10
No
Part III DAILY Concurrent Enrollment Contact Hours (CH) Totals
Concurrent Enrollment FTES Totals
Conc Enrl
FTES
----------0.12
Conc Enrl
CH
----------32.00
Yes
0.00
399.00
0.76
Conc Enrl
Conc Enrl
PE FTES PE FTES Rpt
----------- ----------0.25
0.25
Conc Enrl
Conc Enrl
PE CH
PE CH Rpt
----------- ----------4.00
4.00
4.00
4.00
4.00
4.00
0.00
0.00
12.00
12.00
12.00
0.25
12.00
0.25
Conc Enrl
Conc Enrl
PE FTES PE FTES Rpt
----------- ----------0.12
0.06
Conc Enrl
Conc Enrl
PE CH
PE CH Rpt
----------- ----------32.00
32.00
32.00
32.00
0.00
0.00
114.00
0.22
4.00
82.00
0.16
0.00
333
Banner California Community Colleges Baseline Student Handbook
RUN DATE 20-FEB-2012
RUN TIME 02:58 PM
C3SC Working Instance
CCFS-320 Part IX Report C3SC
PAGE 10
SVRCAL9 8.6 C3SC
Academic Year: 2008 2007-2008
District Code: 12%
Reporting Period: A
Special Admit Full-Time and Part-Time PE Credit FTES Report
Detail data for 123 320/MIS District ID (GI01)
Part IV ACTUAL Section
| Reports and Processes
Subj Crse Term
CRN
Title
PE CRN
---- ---- ------ ----- ------------------------------ -----MGMT 1003 200821 50
INMATE NC IS Actual CLAS EnhFu No
Concurrent Enrollment Students in CRN:
ID
Name
320 OR Code 5% Rule OR
-------------------------------------- ----------- ---------@32000019
Knox, Jerome L.
@32000020
Hansson, Alfred S.
@32000021
Sommer, Aaron S.
@32000022
Harris, Alexander M.
CRN Total Contact Hours (CH)
Conc Enrl
Conc Enrl
Conc Enrl
FTES
PE FTES PE FTES Rpt
----------- ----------- ----------0.12
0.00
0.00
Conc Enrl
Conc Enrl
Conc Enrl
CH
PE CH
PE CH Rpt
----------- ----------- ----------5.00
0.00
0.00
15.00
0.00
0.00
20.00
0.00
0.00
25.00
0.00
0.00
65.00
0.00
0.00
MGMT 1004 200821 64
Sport 123 Actual CLAS Title-5
Yes
Concurrent Enrollment Students in CRN:
ID
Name
320 OR Code
-------------------------------------- ----------@32000022
Harris, Alexander M.
@32000003
Cousins, Kevin S.
REPEAT
@32000019
Knox, Jerome L.
HSPE-10
@32000020
Hansson, Alfred S.
HSPE-10
@32000021
Sommer, Aaron W.
HSPE-10
CRN Total Contact Hours (CH)
0.12
0.12
0.12
Conc Enrl
Conc Enrl
Conc Enrl
CH
PE CH
PE CH Rpt
----------- ----------- ----------63.00
63.00
63.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
63.00
63.00
63.00
5% Rule OR
---------No
No
No
No
Part IV ACTUAL Concurrent Enrollment Contact Hours (CH) Totals
Concurrent Enrollment FTES Totals
Part V ISWEEK Section
Subj Crse Term
CRN
Title
PE CRN TLM
---- ---- ------ ----- ------------------------------ ------ ----MGMT 1004 200831 15
Sport IS Weekly ExtDay null-C2 Yes
17.50
Concurrent Enrollment Students in CRN:
ID
Name
320 OR Code 5% Rule OR
-------------------------------------- ----------- ---------@32000026
Jameson, Reza (Y chg to N/2008
@32000003
Cousins, Kevin S.
REPEAT
No
@32000020
Hansson, Alfred S.
REPEAT
No
@32000019
Knox, Jerome L.
HSPE-10
No
@32000021
Sommer, Aaron W.
HSPE-10
No
@32000022
Harris, Alexander M.
HSPE-10
No
CRN Total Contact Hours (CH)
Part V ISWEEK
Concurrent Enrollment Contact Hours (CH) Totals
Concurrent Enrollment FTES Totals
404.40
0.77
272.40
0.52
272.40
0.52
Conc Enrl
FTES
----------0.10
Conc Enrl
CH
----------3.00
0.00
0.00
0.00
0.00
0.00
3.00
Conc Enrl
PE FTES
----------0.10
Conc Enrl
PE CH
----------3.00
0.00
0.00
0.00
0.00
0.00
3.00
Conc Enrl
PE FTES Rpt
----------0.10
Conc Enrl
PE CH Rpt
----------3.00
0.00
0.00
0.00
0.00
0.00
3.00
3.00
0.10
3.00
0.10
3.00
0.10
334
Banner California Community Colleges Baseline Student Handbook
RUN DATE 20-FEB-2012
RUN TIME 02:58 PM
C3SC Working Instance
CCFS-320 Part IX Report C3SC
PAGE 13
SVRCAL9 8.6 C3SC
Academic Year: 2008 2007-2008
District Code: 12%
Reporting Period: A
Special Admit Full-Time and Part-Time PE Credit FTES Report
Detail data for 123 320/MIS District ID (GI01)
Part VI ISDAY Section
Subj Crse Term
CRN
Title
PE CRN
---- ---- ------ ----- ------------------------------ -----MGMT 1004 200841 13
Sport ISDay CLAS ExtD null-C2
Yes
Concurrent Enrollment Students in CRN:
ID
Name
320 OR Code 5% Rule OR
-------------------------------------- ----------- ---------@32000003
Cousins, Kevin S.
@32000021
Sommer, Aaron W.
HSPE-5
Yes
@32000019
Knox, Jerome L.
HSPE-10
No
@32000020
Hansson, Alfred S.
HSPE-10
No
@32000022
Harris, Alexander M.
HSPE-10
No
CRN Total Contact Hours (CH)
Part VI ISDAY
Concurrent Enrollment Contact Hours (CH) Totals
Concurrent Enrollment FTES Totals
| Reports and Processes
Part VII ISNC Section
Subj Crse Term
CRN
Title
PE CRN TLM
---- ---- ------ ----- ------------------------------ ------ ----MGMT 1002 200832 2
NC IS Weekly CLAS ExtDay
No
17.50
Concurrent Enrollment Students in CRN:
ID
Name
320 OR Code 5% Rule OR
-------------------------------------- ----------- ---------@32000003
Cousins, Kevin S.
@32000003
Cousins, Kevin S.
ISNC CRN two-census-average subtotal Contact Hours (CH)
CRN Total Contact Hours (CH)
123 Concurrent Enrollment Contact Hours (CH) Totals
Concurrent Enrollment FTES Totals
Census
-----1
2
Conc Enrl
FTES
----------0.20
Conc Enrl
CH
----------52.50
52.50
0.00
0.00
0.00
105.00
Conc Enrl
PE FTES
----------0.20
Conc Enrl
PE CH
----------52.50
52.50
0.00
0.00
0.00
105.00
Conc Enrl
PE FTES Rpt
----------0.10
Conc Enrl
PE CH Rpt
----------52.50
0.00
0.00
0.00
0.00
52.50
465.00
0.89
210.00
0.40
157.50
0.30
Conc Enrl
FTES
----------0.03
Conc Enrl
CH
----------1.00
1.00
2.00
1.00
Conc Enrl
PE FTES
----------0.00
Conc Enrl
PE CH
----------0.00
0.00
0.00
0.00
Conc Enrl
PE FTES Rpt
----------0.00
Conc Enrl
PE CH Rpt
----------0.00
0.00
0.00
0.00
1,315.40
3.79
620.40
1.79
535.90
1.63
335
Banner California Community Colleges Baseline Student Handbook
RUN DATE 20-FEB-2012
RUN TIME 02:58 PM
C3SC Working Instance
CCFS-320 Part IX Report C3SC
PAGE 18
SVRCAL9 8.6 C3SC
Academic Year: 2008 2007-2008
District Code: 12%
Reporting Period: A
Special Admit Full-Time and Part-Time PE Credit FTES Report
Summary
Conc Enrl
FTES
-----------
Conc Enrl
PE FTES
-----------
Conc Enrl
PE FTES Rpt
-----------
121 Concurrent Enrollment Contact Hours (CH) Totals
Concurrent Enrollment FTES Totals
0.00
0.00
0.00
0.00
0.00
0.00
122 Concurrent Enrollment Contact Hours (CH) Totals
Concurrent Enrollment FTES Totals
1,000.00
1.90
0.00
0.00
0.00
0.00
123 Concurrent Enrollment Contact Hours (CH) Totals
Concurrent Enrollment FTES Totals
1,315.40
3.79
620.40
1.79
535.90
1.63
124 Concurrent Enrollment Contact Hours (CH) Totals
Concurrent Enrollment FTES Totals
63.00
0.12
63.00
0.12
63.00
0.12
2,378.40
5.81
683.40
1.91
598.90
1.75
District Concurrent Enrollment Contact Hours (CH) Totals
Concurrent Enrollment FTES Totals
| Reports and Processes
Total FTES of Special PartTime and Full-Time
Students Col.1
5.81
Total FTES of Special PartTime and Full-Time
Students in PE Courses
Col.2
1.91
Total Reported FTES of
Special Part-Time and FullTime Students in PE
Courses
Col.3
1.75
District/College Codes with extracted CCFS-320 data for the Reporting Period.
SVRCALX extracted data
District/College
(SVBCALP table activity date)
----------------------------------- ----------------------------121 320 (GI01) 320/MIS(old 456)
18-FEB-2012 03:13:11 AM
122 320 IS daily lab (old 222)
18-FEB-2012 03:13:30 AM
123 320/MIS District ID (GI01)
18-FEB-2012 03:12:52 AM
124 320 new DICD
08-FEB-2012 09:36:24 PM
Percent of Reported FTES
of Special Part-Time and
Full-Time Students in PE
Courses
(Col.3/Col.1)
30.12 %
336
Banner California Community Colleges Baseline Student Handbook
RUN DATE 20-FEB-2012
RUN TIME 02:58 PM
C3SC Working Instance
CCFS-320 Part IX Report C3SC
* * * REPORT CONTROL INFORMATION - SVRCAL9 - Release 8.6 C3SC * * *
Parm Seq No: 44572
Parameters:
----------Academic Year : 2008
District Code : 12%
Reporting Period : A
AB 540 Resident Code : F
AB 540 Resident Code : O
PAGE 19
SVRCAL9 8.6 C3SC
| Reports and Processes
337
Banner California Community Colleges Baseline Student Handbook
CCFS-320 Detail Report C3SC (SVRCALD)
This report was created to support the CCFS-320 functionality. It lists all details of the CRNs and, if desired, students reported in the CCFS320 Summary Reports (SVRCALS) summarized by attendance type, term, and CRN. The report is created using the extract data in the
following tables:
• Report Definition Data Table (SVBCALP)
• CRN Data Table (SVRCALN)
• Student Registration Override Data Table (SVRCALO)
• Student Registration Data Table (SVRCALR)
• Student Data Table (SVRCALS)
• Term Data Table (SVRCALT)
This report is divided into separate sections that match Parts II through VII of SVRCALS. These sections are presented in one output file.
| Reports and Processes
For details on how contact hours are calculated for apportionment reporting, see “Hour and Date Calculations” on page 22 and “CCFS-320
Reporting” on page 244.
The report has two parameters that provide four different versions of the output to satisfy different needs, as shown in the following table.
338
Banner California Community Colleges Baseline Student Handbook
CCFS-320 or Apprenticeship Rpt parameter value
Y (Yes - list
students)
Include
Student
Details
parameter
value
N (No - list only
CRNs)
S (standard CCFS-320)
A (apprenticeship CCFS-321)
The detailed report lists each CRN with its
student records. Balances to and supports
SVRCALS.
The detailed report lists only apprenticeship CRNs
with their associated student records. These CRNs
are excluded from SVRCALS. Their FTES is only
reported on SVRCALU under the Apprenticeship-only
Courses section.
The CRN summary report balances to and
supports SVRCALS. Student records are not
listed.
The summary report lists only apprenticeship CRNs.
Student records are not listed. These CRNs are
excluded from SVRCALS. Their FTES is only reported
on SVRCALU under the Apprenticeship-only Courses
section.
| Reports and Processes
Parameter Name
Required?
Description
Values
Academic Year
Yes
Code of the academic year. This can be any valid value
from STVACYR except 0000 and 9999.
Academic Year Validation Form
(STVACYR)
District/College ID
Yes
ID of the district or college.
District/Division Code Validation
Form (GTVDICD)
339
Banner California Community Colleges Baseline Student Handbook
Parameter Name
Required?
Description
Values
Reporting Period
Yes
Code of the reporting period.
P1: Period 1, ending December 31
P2: Period 2, ending April 15
A: Annual, ending June 30
R1: Annual resubmit-1 ending June
30; used only if the annual report
must be resubmitted once
R2: Annual resubmit-2 ending June
30; used only if the annual report
must be resubmitted a second time
Include Student Details
| Reports and Processes
CCFS-320 or Apprenticeship
Rpt
Yes
Yes
Indicator for whether both students and CRNs (detail
report) or only CRNs (summary report) are to be
included in the output.
Y: Include both students and CRNs
Indicator for whether the output is for a standard CCFS320 report or the Apprenticeship (CCFS-321) report.
S: Standard CCFS-320 report
N: Include only CRNs
A: Apprenticeship (CCFS-321)
report
340
Banner California Community Colleges Baseline Student Handbook
Report sample — CCFS-320 Detail Report (SVRCALD), standard CCFS-320 version without student details
The following report sample shows one page for each type of CRN, plus the summary page. This version of the output is generated when
you enter N (Include only CRNs) for the Include Student Details parameter and S (Standard CCFS-320 report) for the CCFS-320 or
Apprenticeship Rpt parameter.
RUN DATE 21-FEB-2012
RUN TIME 02:04 PM
C3SC Working Instance
C3SC: CCFS-320 Detail Report C3SC
Academic Year 2008
District/College ID 123
Period A
* * * CRN Detail * * *
CRN Category: WEEKLY, Part II
**** Resident ****
Trm
Term
Cat Subj Crs
CRN
Sec Cmp
200831 2 MGMT 1001 4
0
M
Weekly LAB ExtDay
Total Enrl
Term totals: 200831
Atd Ins
Mth Mth
W
2
Census
Census 2
Start Date Date
Date
16-JAN-2008 08-FEB-2008
Acad Hist Date: 20-FEB-2008
5.0
Cnt:
Term Cat: 2 TLM:
16.20
CRN Category totals: WEEKLY Term count:
| Reports and Processes
RUN DATE 21-FEB-2012
RUN TIME 02:04 PM
** Non-Resident **
Length Std
Ext CR Inm PE NCE
End Date
Mult
CH
Total CH Day Ind CRN Ind Fund Ap
18-MAY-2008 16.20
3.000
48.600 Y
Y
N
N
4
12.00
1
CRNs with warnings: 0
CH:
12.00
3.00
3 CRN count: 5
CRNs with warnings: 1
CH:
**** Resident ****
43.00
** Non-Resident **
8.00
C3SC Working Instance
C3SC: CCFS-320 Detail Report C3SC
PAGE 2
SVRCALD 8.6 C3SC
* * * CRN Detail * * *
CRN Category: DAILY, Part III
**** Resident ****
Trm
Atd Ins
Census
Census 2
Term
Cat Subj Crs
CRN
Sec Cmp Mth Mth
Start Date Date
Date
200831 2 MGMT 1001 42
0
A
D
2
16-JAN-2008 25-JAN-2008
Daily w/ "length mult" warning
Acad Hist Date: 30-JAN-2008
Total Enrl Cnt:
1.0
*WARNING* Total CH is not equal to (Length Mult * Std CH).
200831 2 MGMT 1006 37
0
M
D
TR
16-JAN-2008 08-FEB-2008
Daily CR Basic Skills
Acad Hist Date: 20-FEB-2008
Total Enrl Cnt:
2.0
Term Cat: 2
CRN Category totals: DAILY
3.00
CRN count: 2
Academic Year 2008
District/College ID 123
Period A
Term totals: 200831
PAGE 1
SVRCALD 8.6 C3SC
Term count:
** Non-Resident **
Length Std
Ext CR Inm PE NCE
End Date
Mult
CH
Total CH Day Ind CRN Ind Fund Ap
29-MAR-2008
53
2.000
52.000 N
Y
N
N
1
18-MAY-2008
17
2.000
1
52.00
34.000
34.00
0
N
Y
0.00
N
1
N
34.00
CRN count: 3
CRNs with warnings: 1
CH:
86.00
66.00
6 CRN count: 15
CRNs with warnings: 1
CH:
**** Resident ****
1,965.00
** Non-Resident **
563.00
341
Banner California Community Colleges Baseline Student Handbook
RUN DATE 21-FEB-2012
RUN TIME 02:04 PM
C3SC Working Instance
C3SC: CCFS-320 Detail Report C3SC
Academic Year 2008
District/College ID 123
Period A
PAGE 4
SVRCALD 8.6 C3SC
* * * CRN Detail * * *
CRN Category: ACTUAL, Part IV
**** Resident ****
** Non-Resident **
Trm
Atd Ins
Census
Census 2
Length Std
Ext CR Inm PE NCE
Term
Cat Subj Crs
CRN
Sec Cmp Mth Mth
Start Date Date
Date
End Date
Mult
CH
Total CH Day Ind CRN Ind Fund Ap
200821 1 MGMT 1004 64
0
M
A
2
20-AUG-2007 13-SEP-2007
23-DEC-2007
35
1.800
63.000 N
Y
Y
N
Sport 123 Actual CLAS Title-5
Acad Hist Date: 25-SEP-2007
Total Enrl Cnt:
19.0 Concur Enrl Cnt:
1.0 Concur Enrl%:
5.26%
15
945.00
4
252.00
200821 1 MGMT 1009 62
0
M
A
4
20-AUG-2007 13-SEP-2007
23-DEC-2007
50
1.000
50.000 Y
N
Y
N
Sport Actual CLAS ExtD null-C2
Acad Hist Date: 25-SEP-2007
Total Enrl Cnt:
22.0 Concur Enrl Cnt:
5.0 Concur Enrl%: 22.73%
18
680.00
4
150.00
*WARNING* Concurrent enrollment is greater than 10%.
Term totals: 200821
Term Cat: 1
CRN Category totals: ACTUAL Term count:
CRN count: 10
CRNs with warnings: 1
CH:
1,825.00
499.00
5 CRN count: 24
CRNs with warnings: 1
CH:
**** Resident ****
2,959.60
** Non-Resident **
714.80
RUN DATE 21-FEB-2012
RUN TIME 02:04 PM
C3SC Working Instance
C3SC: CCFS-320 Detail Report C3SC
| Reports and Processes
Academic Year 2008
District/College ID 123
Period A
Trm
Term
Cat Subj Crs
CRN
Sec Cmp
200832 3 MGMT 1001 7
0
M
IS Weekly LAB
Total Enrl
Term totals: 200832
PAGE 6
SVRCALD 8.6 C3SC
* * * CRN Detail * * *
CRN Category: ISWEEK, Part V
**** Resident ****
Atd Ins
Mth Mth
IW 2
Census
Census 2
Start Date Date
Date
01-FEB-2008 25-FEB-2008
Acad Hist Date: 06-MAR-2008
1.0
Cnt:
Term Cat: 3 TLM:
17.50
CRN Category totals: ISWEEK Term count:
** Non-Resident **
Length Std
Ext CR Inm PE NCE
End Date
Mult
CH
Total CH Day Ind CRN Ind Fund Ap
01-JUN-2008 17.50
3.000
52.500 N
Y
N
N
1
3.00
0
0.00
CRN count: 3
CRNs with warnings: 0
CH:
9.00
0.00
3 CRN count: 11
CRNs with warnings: 1
CH:
**** Resident ****
27.00
** Non-Resident **
23.00
342
Banner California Community Colleges Baseline Student Handbook
RUN DATE 21-FEB-2012
RUN TIME 02:04 PM
C3SC Working Instance
C3SC: CCFS-320 Detail Report C3SC
Academic Year 2008
District/College ID 123
Period A
* * * CRN Detail * * *
CRN Category: ISDAY, Part VI
**** Resident ****
Trm
Term
Cat Subj Crs
CRN
Sec Cmp
200822 W MGMT 1004 6
0
A
Sport CampA(123) IS Daily
Total Enrl
Term totals: 200822
Atd Ins
Mth Mth
ID 2
CLAS
Cnt:
Term count:
CRN count: 2
CRNs with warnings: 0
CH:
945.00
262.50
6 CRN count: 10
CRNs with warnings: 0
CH:
**** Resident ****
2,409.50
** Non-Resident **
709.00
RUN DATE 21-FEB-2012
RUN TIME 02:04 PM
C3SC Working Instance
C3SC: CCFS-320 Detail Report C3SC
Academic Year 2008
District/College ID 123
Period A
**** Resident ****
| Reports and Processes
Atd Ins
Mth Mth
IW 2
17.50
Term count:
** Non-Resident **
Census
Census 2
Length Std
Ext CR Inm PE NCE
Start Date Date
Date
End Date
Mult
CH
Total CH Day Ind CRN Ind Fund Ap
16-JAN-2008 08-FEB-2008 28-MAR-2008 18-MAY-2008 17.50
5.000
87.500 N
N
N
N
Acad Hist Date: 20-FEB-2008
5.0
10
50.00
0
0.00
Reported Average Enrollment and CH:
5.0
25.00
0.0
0.00
Cnt:
Term Cat: 2 TLM:
CRN Category totals: ISNC
PAGE 8
SVRCALD 8.6 C3SC
* * * CRN Detail * * *
CRN Category: ISNC, Part VII
Trm
Term
Cat Subj Crs
CRN
Sec Cmp
200831 2 MGMT 1002 2
0
M
NC IS Weekly LAB
Total Enrl
Term totals: 200831
** Non-Resident **
Census
Census 2
Length Std
Ext CR Inm PE NCE
Start Date Date
Date
End Date
Mult
CH
Total CH Day Ind CRN Ind Fund Ap
01-DEC-2007 13-DEC-2007
13-JAN-2008
--52.500 N
Y
Y
N
Acad Hist Date: 20-DEC-2007
21.0 Concur Enrl Cnt:
2.0 Concur Enrl%:
9.52%
17
892.50
4
210.00
Term Cat: W
CRN Category totals: ISDAY
PAGE 7
SVRCALD 8.6 C3SC
CRN count: 2
CRNs with warnings: 0
CH:
Reported Average CH:
50.00
25.00
6.00
3.00
3 CRN count: 7
CRNs with warnings: 1
CH:
Reported Average CH:
**** Resident ****
105.20
52.60
** Non-Resident **
18.00
9.00
343
Banner California Community Colleges Baseline Student Handbook
RUN DATE 21-FEB-2012
RUN TIME 02:04 PM
C3SC Working Instance
C3SC: CCFS-320 Detail Report C3SC
Academic Year 2008
District/College ID 123
Period A
PAGE 9
SVRCALD 8.6 C3SC
* * * CRN Detail * * *
Summary of CRN Category Totals
CRN Category
WEEKLY, Part II
DAILY, Part III
ACTUAL, Part IV
ISWEEK, Part V
ISDAY, Part VI
Term
Count
3
6
5
3
6
CRN
Count
5
15
24
11
10
CRNs with
Warnings
1
1
1
1
0
ISNC, Part VII
3
7
1
RUN DATE 21-FEB-2012
RUN TIME 02:04 PM
************* Contact Hours *************
**** Resident ****
** Non-Resident **
43.00
8.00
1,965.00
563.00
2,959.60
714.80
27.00
23.00
2,409.50
709.00
Total both Census Dates:
Reported Average CH:
C3SC Working Instance
C3SC: CCFS-320 Detail Report C3SC
* * * REPORT CONTROL INFORMATION - SVRCALD - Release 8.6 C3SC * * *
Parm Seq No: 44610
| Reports and Processes
Parameters:
----------Academic Year :
District/College ID :
Reporting Period :
Include Students :
CCFS-320 or Apprenticeship Rpt :
2008
123
A
N
S
SVRCALX extracted data (SVBCALP table activity date): 21-FEB-2012 02:02:32 PM
105.20
52.60
18.00
9.00
PAGE 10
SVRCALD 8.6 C3SC
344
Banner California Community Colleges Baseline Student Handbook
Report sample — CCFS-320 Detail Report (SVRCALD), apprenticeship report (CCFS-321) version including
student details
The following report sample shows one CRN example with students, plus the summary page. This version of the output is generated when
you enter Y (Include both students and CRNs) for the Include Student Details parameter and A (Apprenticeship (CCFS-321) report) for the
CCFS-320 or Apprenticeship Rpt parameter.
RUN DATE 18-FEB-2012
RUN TIME 07:45 PM
C3SC Working Instance
C3SC: CCFS-320 Detail Report C3SC
Academic Year 2008
District/College ID 123
Period A
PAGE 5
SVRCALD 8.6 C3SC
* * * CRN Detail with Students Apprenticeship Sections Only * * *
CRN Category: ACTUAL, Part IV
| Reports and Processes
Trm
Atd Ins
Term
Cat Subj Crs
CRN
Sec Cmp Mth Mth
200831 2 MGMT 1005 39
0
M
IA 90
IS Actual CLAS in-serv appren
Stu
Tp ID
Name
Y @32000022 Harris, Alexander M.
Y @32000003 Cousins, Kevin S.
N @32000002 Fortner, Henry M.
Y @32000020 Hansson, Alfred S.
C @32000009 Jackson, Penelope R.
R @32000018 James, Nora S.
N @32000001 Johnson, Charles S.
C @32000005 Jones, Greer M.
Y @32000019 Knox, Jerome L.
N @32000008 Longe, Walker S.
Y @32000021 Sommer, Aaron W.
E @32000004 Unger, Ernie A.
Summary 200831 39
0
Total Enrl Cnt:
Census
Census 2
Start Date Date
Date
End Date
16-JAN-2008 08-FEB-2008
18-MAY-2008
Acad Hist Date: 20-FEB-2008
Reg Status
Aprt Concur Excluded
Res
Stat Date
Stat Stu
Reg OR
Code
RE
16-JAN-2008 C
Y
O
RE
16-JAN-2008 C
Y
C
RE
16-JAN-2008 C
N
F
RE
16-JAN-2008 C
Y
C
RE
16-JAN-2008 C
N
R
RE
16-JAN-2008 C
N
R
RE
16-JAN-2008 C
N
R
RE
16-JAN-2008 C
N
R
RE
16-JAN-2008 C
Y
R
RE
16-JAN-2008 C
N
R
RE
16-JAN-2008 C
Y
C
RE
16-JAN-2008 C
N
R
12.0
Term totals: 200831
CRN count: 1
CRNs with warnings: 0
CH:
215.00
30.00
2 CRN count: 3
CRNs with warnings: 0
CH:
250.00
30.00
Term Cat: 2
CRN Category totals: ACTUAL Term count:
Length Std
Ext CR Inm PE NCE
Mult
CH
Total CH Day Ind CRN Ind Fund Ap
15
2.000
30.000 N
Y
N
N
A
Res ****** Resident *****
Ind Enrl
CH
O
I
1
25.00
O
I
1
10.00
I
1
30.00
I
1
10.00
I
1
30.00
I
1
30.00
I
1
5.00
I
1
30.00
I
1
15.00
I
1
30.00
10
215.00
**** Resident ****
*** Non-Resident ***
Enrl
CH
1
20.00
1
10.00
2
30.00
** Non-Resident **
345
Banner California Community Colleges Baseline Student Handbook
RUN DATE 18-FEB-2012
RUN TIME 07:45 PM
C3SC Working Instance
C3SC: CCFS-320 Detail Report C3SC
Academic Year 2008
District/College ID 123
Period A
PAGE 9
SVRCALD 8.6 C3SC
* * * CRN Detail with Students Apprenticeship Sections Only * * *
Summary of CRN Category Totals
CRN Category
WEEKLY, Part II
DAILY, Part III
ACTUAL, Part IV
ISWEEK, Part V
ISDAY, Part VI
Term
Count
0
0
2
0
0
CRN
Count
0
0
3
0
0
CRNs with
Warnings
0
0
0
0
0
ISNC, Part VII
0
0
0
RUN DATE 18-FEB-2012
RUN TIME 07:45 PM
************* Contact Hours *************
**** Resident ****
** Non-Resident **
0.00
0.00
0.00
0.00
250.00
30.00
0.00
0.00
0.00
0.00
Total both Census Dates:
Reported Average CH:
C3SC Working Instance
C3SC: CCFS-320 Detail Report C3SC
* * * REPORT CONTROL INFORMATION - SVRCALD - Release 8.6 C3SC * * *
Parm Seq No: 44554
| Reports and Processes
Parameters:
----------Academic Year :
District/College ID :
Reporting Period :
Include Students :
CCFS-320 or Apprenticeship Rpt :
2008
123
A
Y
A
SVRCALX extracted data (SVBCALP table activity date): 18-FEB-2012 03:12:52 AM
0.00
0.00
0.00
0.00
PAGE 10
SVRCALD 8.6 C3SC
346
Banner California Community Colleges Baseline Student Handbook
CCFS-320 Summary Reports C3SC (SVRCALS)
This set of reports was created to support the CCFS-320 functionality. This process creates the group of reports using the extract data in the
following tables to create the primary report, Parts II to VIII, and the faculty contact hours:
• Report Definition Data Table (SVBCALP)
• CRN Data Table (SVRCALN)
• Student Registration Override Data Table (SVRCALO)
• Student Registration Data Table (SVRCALR)
• Student Data Table (SVRCALS)
• Term Data Table (SVRCALT)
Note: Part I of the CCFS-320 is not included in SVRCALX at this time. All of the information to create it is listed either within
SVRCALD or SVRCALU.
| Reports and Processes
This process includes the details needed to submit the apportionment report FTES for an academic calendar. It does not include the
apprenticeship contact hours and FTES, per the regulations. Apprenticeship information is reported on the apprenticeship version of the
SVRCALD report (the CCFS-320 or Apprenticeship Rpt parameter set to A) and the Apprenticeship-only Courses section of SVRCALU.
Parameter Name
Required?
Description
Values
Academic Year
Yes
Code of the academic year. This can be any valid value
from STVACYR except 0000 and 9999.
Academic Year Validation Form
(STVACYR)
District/College ID
Yes
ID of the district or college.
District/Division Code Validation
Form (GTVDICD)
347
Banner California Community Colleges Baseline Student Handbook
Parameter Name
Required?
Description
Values
Reporting Period
Yes
Code of the reporting period.
P1: Period 1, ending December 31
P2: Period 2, ending April 15
A: Annual, ending June 30
R1: Annual resubmit-1 ending June
30; used only if the annual report
must be resubmitted once
R2: Annual resubmit-2 ending June
30; used only if the annual report
must be resubmitted a second time
| Reports and Processes
348
Banner California Community Colleges Baseline Student Handbook
Report sample — CCFS-320 Summary Reports (SVRCALS)
RUN DATE 15-FEB-2012
RUN TIME 05:06 PM
C3SC Working Instance
C3SC: CCFS-320 Summary Reports C3SC
PAGE 1
SVRCALS 8.6 C3SC
Part II. Student Contact Hours of WEEKLY census procedure courses
Academic Year: 2008 2007-2008
District/College ID: 123 320/MIS District ID (GI01)
Reporting Period: A
First Primary Term
1. 1st CW Day
2. 1st CW Ext. Day
Second Primary Term
3. 1st CW Day
4. 1st CW Ext. Day
Third Primary Term
5. 1st CW Day
6. 1st CW Ext. Day
| Reports and Processes
FTES Calculations
First Period
Part 1.C.(1)(a)
Second Period
Part 1.C.(1)(a)
Annual Report
Part 1.C.(1)(a)
EDP
No.
Contact Hours
State Residents
Contact Hours
NonResidents
21
22
0.00
16.00
0.00
1.00
23
24
0.00
12.00
0.00
3.00
25
26
3.00
12.00
0.00
4.00
Resident FTES
NonResident FTES
0.00
0.00
0.00
0.00
1.21
0.20
349
Banner California Community Colleges Baseline Student Handbook
RUN DATE 15-FEB-2012
RUN TIME 05:06 PM
C3SC Working Instance
C3SC: CCFS-320 Summary Reports C3SC
PAGE 2
SVRCALS 8.6 C3SC
Part III. Student Contact Hours of DAILY census procedure courses
Academic Year: 2008 2007-2008
District/College ID: 123 320/MIS District ID (GI01)
Reporting Period: A
A. Summer Intersession Courses (leading)
1. 1st CD
B. Summer Intersession Courses (trailing)
1. 1st CD
C. July 1 - December 31
1. 1st CD Day
2. 1st CD Ext. Day
January 1 - April 15
3. 1st CD Day
4. 1st CD Ext. Day
April 16 - June 30
5. 1st CD Day
6. 1st CD Ext. Day
| Reports and Processes
FTES Calculations
First Period
Part 1.A.(2)
Part 1.B.(2)
Part 1.C.(1)(b)
Second Period
Part 1.A.(2)
Part 1.B.(2)
Part 1.C.(1)(b)
Annual Report
Part 1.A.(2)
Part 1.B.(2)
Part 1.C.(1)(b)
EDP
No.
Contact Hours
State Residents
Contact Hours
NonResidents
27
0.00
26.00
28
601.00
64.00
29
30
721.00
29.00
215.00
0.00
31
32
130.00
432.00
162.00
96.00
33
34
0.00
0.00
0.00
0.00
Resident FTES
NonResident FTES
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.14
2.50
0.05
0.12
0.90
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RUN TIME 05:06 PM
C3SC Working Instance
C3SC: CCFS-320 Summary Reports C3SC
PAGE 3
SVRCALS 8.6 C3SC
Part IV. Student Contact Hours of ACTUAL HOURS OF ATTENDANCE procedure courses
Academic Year: 2008 2007-2008
District/College ID: 123 320/MIS District ID (GI01)
Reporting Period: A
A. Summer Intersession Courses (leading)
1. Noncredit Courses
2. Credit Courses
B. Summer Intersession Courses (trailing)
1. Noncredit Courses
2. Credit Courses
C. Noncredit Courses
1. July 1 - December 31
2. January 1 - April 15
3. April 16 - June 30
D. Credit Courses
1. July 1 - December 31
Day
Ext. Day
2. January 1 - April 15
Day
Ext. Day
3. April 16 - June 30
Day
Ext. Day
| Reports and Processes
FTES Calculations
First Period
Part 1.A.(1)
Part 1.A.(2)
Part 1.B.(1)
Part 1.B.(2)
Part 1.C.(2)(a)
Part 1.C.(2)(b)
Second Period
Part 1.A.(1)
Part 1.A.(2)
Part 1.B.(1)
Part 1.B.(2)
Part 1.C.(2)(a)
Part 1.C.(2)(b)
Annual Report
Part 1.A.(1)
Part 1.A.(2)
Part 1.B.(1)
Part 1.B.(2)
Part 1.C.(2)(a)
Part 1.C.(2)(b)
EDP
No.
Contact Hours
State Residents
Contact Hours
NonResidents
35
36
0.00
0.00
0.00
0.00
37
38
0.00
3.00
0.00
0.00
39
40
41
778.00
0.00
59.40
247.00
15.00
82.00
42
43
44
45
46
47
947.00
0.00
2.00
100.00
1,070.20
0.00
252.00
0.00
0.00
0.00
118.80
0.00
Resident FTES
NonResident FTES
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.01
1.60
4.04
0.00
0.00
0.00
0.00
0.66
0.71
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RUN DATE 15-FEB-2012
RUN TIME 05:06 PM
C3SC Working Instance
C3SC: CCFS-320 Summary Reports C3SC
Part V. Student Contact Hours of INDEPENDENT STUDY WEEKLY CREDIT
Academic Year: 2008 2007-2008
District/College ID: 123 320/MIS District ID (GI01)
Reporting Period: A
First Primary Term
1. 1st CW Day
2. 1st CW Ext. Day
Second Primary Term
3. 1st CW Day
4. 1st CW Ext. Day
Third Primary Term
5. 1st CW Day
6. 1st CW Ext. Day
FTES Calculations
First Period
Part 1.C.(3)(a)
Second Period
Part 1.C.(3)(a)
Annual Report
Part 1.C.(3)(a)
EDP
No.
PAGE 4
SVRCALS 8.6 C3SC
census procedure courses
Contact Hours
State Residents
Contact Hours
NonResidents
48
49
0.00
0.00
3.00
5.00
50
51
0.00
18.00
12.00
3.00
52
53
3.00
6.00
0.00
0.00
Resident FTES
NonResident FTES
0.00
0.00
0.00
0.00
0.90
0.77
| Reports and Processes
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RUN DATE 15-FEB-2012
RUN TIME 05:06 PM
C3SC Working Instance
C3SC: CCFS-320 Summary Reports C3SC
PAGE 5
SVRCALS 8.6 C3SC
Part VI. Student Contact Hours of INDEPENDENT STUDY DAILY CREDIT census procedure courses
Academic Year: 2008 2007-2008
District/College ID: 123 320/MIS District ID (GI01)
Reporting Period: A
A. Summer Intersession Courses (leading)
1. 1st CD
B. Summer Intersession Courses (trailing)
1. 1st CD
C. July 1 - December 31
1. 1st CD Day
2. 1st CD Ext. Day
January 1 - April 15
3. 1st CD Day
4. 1st CD Ext. Day
April 16 - June 30
5. 1st CD Day
6. 1st CD Ext. Day
| Reports and Processes
FTES Calculations
First Period
Part 1.A.(2)
Part 1.B.(2)
Part 1.C.(3)(b)
Second Period
Part 1.A.(2)
Part 1.B.(2)
Part 1.C.(3)(b)
Annual Report
Part 1.A.(2)
Part 1.B.(2)
Part 1.C.(3)(b)
EDP
No.
Contact Hours
State Residents
Contact Hours
NonResidents
54
78.50
78.50
55
997.50
105.00
56
57
997.50
0.00
262.50
0.00
58
59
0.00
336.00
203.00
60.00
60
61
0.00
0.00
0.00
0.00
Resident FTES
NonResident FTES
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.15
1.90
2.54
0.15
0.20
1.00
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C3SC Working Instance
C3SC: CCFS-320 Summary Reports C3SC
PAGE 6
SVRCALS 8.6 C3SC
Part VII. Student Contact Hours of INDEPENDENT STUDY WEEKLY NONCREDIT procedure courses
Academic Year: 2008 2007-2008
District/College ID: 123 320/MIS District ID (GI01)
Reporting Period: A
| Reports and Processes
A. Summer Intersession Courses (leading)
1. 1st CD
2. 2nd CD
3. Average [(1+2) / 2]
B. Summer Intersession Courses (trailing)
1. 1st CD
2. 2nd CD
3. Average [(1+2) / 2]
C. July 1 - December 31
1. 1st CD Day
2. 1st CD Ext. Day
3. 2nd CD Day
4. 2nd CD Ext. Day
5. Average [(1+2+3+4) / 2]
January 1 - April 15
6. 1st CD Day
7. 1st CD Ext. Day
8. 2nd CD Day
9. 2nd CD Ext. Day
10. Average [(6+7+8+9) / 2]
April 16 - June 30
11. 1st CD Day
12. 1st CD Ext. Day
13. 2nd CD Day
14. 2nd CD Ext. Day
15. Average [(11+12+13+14) / 2]
FTES Calculations
First Period
Part 1.A.(1)
Part 1.B.(1)
Part 1.C.(3)(c)
Second Period
Part 1.A.(1)
Part 1.B.(1)
Part 1.C.(3)(c)
Annual Report
Part 1.A.(1)
Part 1.B.(1)
Part 1.C.(3)(c)
EDP
No.
Contact Hours
State Residents
Contact Hours
NonResidents
62
63
64
0.00
0.00
0.00
0.00
0.00
0.00
65
66
67
0.00
0.00
0.00
0.00
0.00
0.00
68
69
70
71
72
9.00
6.00
6.00
6.00
13.50
0.00
3.00
0.00
3.00
3.00
73
74
75
76
77
28.60
12.00
28.60
9.00
39.10
0.00
6.00
0.00
6.00
6.00
78
79
80
81
82
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Resident FTES
NonResident FTES
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.75
0.00
0.00
0.30
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RUN DATE 15-FEB-2012
RUN TIME 05:06 PM
C3SC Working Instance
C3SC: CCFS-320 Summary Reports C3SC
PAGE 7
SVRCALS 8.6 C3SC
Part VIII. FTES ANNUALIZERS (Excluding Summer Intersessions)
Academic Year: 2008 2007-2008
District/College ID: 123 320/MIS District ID (GI01)
Reporting Period: A
A. Part II
B. Part III
C. Part IV
C. Part IV
D. Part V
E. Part VI
F. Part VII
Supplement
Weekly Census:
Daily Census:
Actual Noncredit:
Actual Credit:
Independent Study Weekly Census:
Independent Study Daily Census:
Independent Study Noncredit:
Noncredit Enhanced Funding:
Term Length Multipliers
First Primary Term:
Second Primary Term:
Third Primary Term:
Intersession Term A:
Intersession Term B:
Intersession Term W:
| Reports and Processes
RUN DATE 15-FEB-2012
RUN TIME 05:06 PM
EDP
No.
83
84
85
86
87
88
89
Weekly
17.50
16.20
11.00
----
EDP
No.
90
91
92
93
94
95
96
P1 Report
1.8675
1.3532
1.6899
3.5568
1.9130
2.5179
1.8333
1.0756
P2 Report
1.0000
1.0000
1.3477
1.4899
1.0000
1.0000
1.0000
1.0000
Independent Study
17.50
17.50
17.50
17.50
17.50
17.50
C3SC Working Instance
C3SC: CCFS-320 Summary Reports C3SC
PAGE 8
SVRCALS 8.6 C3SC
Adjustment to FTES: Part I Faculty Contact Hours (Flex Calendar)
Academic Year: 2008 2007-2008
District/College ID: 123 320/MIS District ID (GI01)
Reporting Period: A
A. Credit Courses
2. Daily Census Procedure Courses
3. Positive Attendance Procedure Courses
4. Independent Study/Work Experience Courses
b. Daily Census Procedure Courses
B. NonCredit Courses
1. Positive Attendance
2. Noncredit Distance Education
Total Faculty Contact Hours
of Instruction Released
for Flex-Time Activities
Total Faculty Contact Hours of
Instruction of All Instructors in
the Ac. Year Excl. Intersession
F Factor
3.00
2.00
339.50
331.40
1.0088
1.0060
6.00
265.50
1.0226
6.00
0.00
511.60
378.00
1.0117
1.0000
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RUN DATE 15-FEB-2012
RUN TIME 05:06 PM
C3SC Working Instance
C3SC: CCFS-320 Summary Reports C3SC
* * * REPORT CONTROL INFORMATION - SVRCALS - Release 8.6 C3SC * * *
Parm Seq No: 44346
Parameters:
----------Academic Year :
District/College ID :
Reporting Period :
2008
123
A
SVRCALX extracted data (SVBCALP table activity date): 14-FEB-2012 03:00:36 PM
PAGE 9
SVRCALS 8.6 C3SC
| Reports and Processes
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CCFS-320 Supplemental Reports C3SC (SVRCALU)
This set of reports was created to support the CCFS-320 functionality. This group of reports details the supplemental reports:
• Centers Supplemental
• Leased Space Supplemental
• Enhanced Funding Noncredit Supplemental
• Basic Skills Supplemental
• In-Service Supplemental
• Apprenticeship Supplemental
Note: The Apprenticeship Supplemental section is the only section that lists CRNs that are not included in the totals of the
SVRCALS report. They are listed only in the SVRCALD apprenticeship-only version (that is the SVRCALD CCFS-320 or
Apprenticeship Rpt parameter is set to A.
| Reports and Processes
The output in each section is broken into resident/non-resident and credit/non-credit details.
This process creates the group of reports using the extract data in the following:
• Report Definition Data Table (SVBCALP)
• CRN Data Table (SVRCALN)
• Student Registration Override Data Table (SVRCALO)
• Student Registration Data Table (SVRCALR)
• Student Data Table (SVRCALS)
• Term Data Table (SVRCALT)
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The Centers section will include a CRN’s apportionment data if the CRN has no exceptions (SVRCALN_EXCEPTION_CDE is null) and if
the CRN was coded as being taught in a center (SVRCALN_BLDG_CENT_CODE is not null), which is determined from the following data
when SVRCALX is run.
• The extracted CRN is coded with the center code if it has at least one SSRMEET record with a building code that has the center code (if
SVRCALN_BLDG_CENT_CODE = SLBBLDG_CENT_CODE and if at least one SSRMEET record has a (SSRMEET_BLDG_CODE =
SLBBLDG_BLDG_CODE and SLBBLDG_CENT_CODE <> null)). If the CRN has two meetings with two different center codes, only the
first code encountered is used for CCFS-320 reporting.
• If all meetings have buildings with null center codes (SVRCALN_BLDG_CENT_CODE = null), the extracted CRN is not coded with a
center code. Therefore, it is not included in this section of the supplemental report.
The Leased Space section will include a CRN’s apportionment data if the CRN has no exceptions (SVRCALN_EXCEPTION_CDE is null)
and if the CRN was coded as being taught in a leased building (SVRCALN_BLDG_LEASED_IND = Y), which is determined from the
following data when SVRCALX is run.
• The extracted CRN has at least one SSRMEET record with a building code that is leased space (SVRCALN_BLDG_LEASED_IND = Y if
at least one SSRMEET record has a (SSRMEET_BLDG_CODE = SLBBLDG_BLDG_CODE and SLBBLDG_LEASED_LEASED_IND =
Y)).
| Reports and Processes
• If all meetings have buildings that are not leased (SLBBLDG_LEASED_LEASED_IND <> Y), the extracted CRN is not coded as in a
leased space. Therefore, it is not included in this section of the supplemental report.
The Enhanced Funding Noncredit section will include a CRN’s apportionment data if the CRN has no exceptions
(SVRCALN_EXCEPTION_CDE is null) and if the CRN was coded as enhanced funding noncredit (SVRCALN_ENHC_FUND_NOCR_IND
= Y), which is determined when SVRCALX is run by setting SVRCALN_ENHC_FUND_NOCR_IND =
SCBSUPP_ENHC_FUND_NOCR_IND.
The Basic Skills section will include a CRN’s apportionment data if the CRN has no exceptions (SVRCALN_EXCEPTION_CDE is null) and
if the CRN was coded as basic skills (SVRCALN_BASIC_SKILL_CDE <> N), which is determined when SVRCALX is run by setting
SVRCALN_BASIC_SKILL_CDE = SCBSUPP_BASIC_SKILL_CDE.
The In-Service section will include a CRN’s apportionment data if the CRN has no exceptions (SVRCALN_EXCEPTION_CDE is null) and if
the CRN was coded as in-service (SVRCALN_IN_SERVICE_IND = Y), which is determined when SVRCALX is run by setting
SVRCALN_IN_SERVICE_CODE = SCBSUPP_IN_SERVICE_IND.
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The Apprenticeship section will include a CRN’s apportionment data if the CRN has no exceptions (SVRCALN_EXCEPTION_CDE is null)
and if the CRN was coded as apprenticeship (SVRCALN_OCCS_CODE = A), which is determined when SVRCALX is run by setting
SVRCALN_OCCS_CODE = SCBSUPP_OCCS_CODE.
Parameter Name
Required?
Description
Values
Academic Year
Yes
Code of the academic year. This can be any valid value
from STVACYR except 0000 and 9999.
Academic Year Validation Form
(STVACYR)
District/College ID
Yes
ID of the district or college.
District/Division Code Validation
Form (GTVDICD)
Reporting Period
Yes
Code of the reporting period.
P1: Period 1, ending December 31
P2: Period 2, ending April 15
A: Annual, ending June 30
| Reports and Processes
R1: Annual resubmit-1 ending June
30; used only if the annual report
must be resubmitted once
R2: Annual resubmit-2 ending June
30; used only if the annual report
must be resubmitted a second time
Disp entries with zero values
Yes
Indicator for whether to include subject/course
combinations for which the FTES and the section count
calculations are both zero.
Y: Include subject/course
combinations for which the FTES
and the section count calculations
are both zero
N: Do not include subject/course
combinations for which the FTES
and the section count calculations
are both zero (default)
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Report sample — CCFS-320 Supplemental Reports (SVRCALU)
RUN DATE 13-FEB-2012
RUN TIME 12:09 PM
C3SC Working Instance
C3SC: CCFS-320 Supplemental Reports C3SC
PAGE 1
SVRCALU 8.6 C3SC
Centers: Sections Offered in Centers
Academic Year: 2008 2007-2008
District/College ID: 123 320/MIS District ID (GI01)
Reporting Period: A
Centers Noncredit Sections:
#
Subject Course Title
1
MGMT
1001
320 course - credit variable *
2
MGMT
1002
320 course non-cr (no EF)
3
MGMT
1003
320 crse NC enh fund basic skl
4
MGMT
1008
320 crse non-cr enh fund
5
MGMT
1009
320 crse NC sports
| Reports and Processes
*** Resident ***
FTES
0.00
0.00
0.00
0.11
0.00
* Non-Resident *
FTES
0.00
0.00
0.00
0.11
0.00
Sections
0
0
0
1
0
0.11
0.11
1
*** Resident ***
FTES
0.00
0.61
0.00
0.00
0.00
* Non-Resident *
FTES
0.00
0.43
0.00
0.00
0.00
Sections
0
4
0
0
0
Credit Totals
0.61
0.43
4
Centers Totals
0.72
0.54
5
Noncredit Totals
Centers Credit Sections:
#
Subject Course
1
ACCT
2430
2
MGMT
1001
3
MGMT
1004
4
MGMT
1005
5
MGMT
1006
Title
Accounting Info. Sys. 320 Aprn
320 course - credit variable *
320 crse CR sports maxhr=52
320 course credit in-serv aprn
320 CR BS Microcomputers w/App
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RUN DATE 13-FEB-2012
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C3SC Working Instance
C3SC: CCFS-320 Supplemental Reports C3SC
PAGE 2
SVRCALU 8.6 C3SC
Leased Space: Sections Offered in Leased or Rented Spaces
Academic Year: 2008 2007-2008
District/College ID: 123 320/MIS District ID (GI01)
Reporting Period: A
Leased or Rented Spaces Noncredit Sections:
#
Subject Course Title
1
MGMT
1001
320 course - credit variable *
2
MGMT
1002
320 course non-cr (no EF)
3
MGMT
1003
320 crse NC enh fund basic skl
4
MGMT
1008
320 crse non-cr enh fund
5
MGMT
1009
320 crse NC sports
| Reports and Processes
*** Resident ***
FTES
0.00
0.00
0.00
0.11
0.00
* Non-Resident *
FTES
0.00
0.00
0.00
0.11
0.00
Sections
0
0
0
1
0
0.11
0.11
1
*** Resident ***
FTES
0.00
0.46
0.00
0.00
0.00
* Non-Resident *
FTES
0.00
0.28
0.00
0.00
0.00
Sections
0
3
0
0
0
Credit Totals
0.46
0.28
3
Leased or Rented Spaces Totals
0.57
0.39
4
Noncredit Totals
Leased or Rented Spaces Credit Sections:
#
Subject Course Title
1
ACCT
2430
Accounting Info. Sys. 320 Aprn
2
MGMT
1001
320 course - credit variable *
3
MGMT
1004
320 crse CR sports maxhr=52
4
MGMT
1005
320 course credit in-serv aprn
5
MGMT
1006
320 CR BS Microcomputers w/App
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RUN DATE 13-FEB-2012
RUN TIME 12:09 PM
C3SC Working Instance
C3SC: CCFS-320 Supplemental Reports C3SC
PAGE 3
SVRCALU 8.6 C3SC
Noncredit Courses Eligible for Enhanced Funding
Academic Year: 2008 2007-2008
District/College ID: 123 320/MIS District ID (GI01)
Reporting Period: A
Enhanced
#
1
2
3
4
5
Funding Noncredit Sections:
Subject Course Title
MGMT
1001
320 course - credit variable *
MGMT
1002
320 course non-cr (no EF)
MGMT
1003
320 crse NC enh fund basic skl
MGMT
1008
320 crse non-cr enh fund
MGMT
1009
320 crse NC sports
*** Resident ***
FTES
0.00
0.00
0.15
0.11
0.00
* Non-Resident *
FTES
0.00
0.00
0.18
0.11
0.00
Sections
0
0
3
1
0
Noncredit Totals
0.26
0.29
4
Enhanced Funding Totals
0.26
0.29
4
| Reports and Processes
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RUN DATE 13-FEB-2012
RUN TIME 12:09 PM
C3SC Working Instance
C3SC: CCFS-320 Supplemental Reports C3SC
PAGE 4
SVRCALU 8.6 C3SC
Basic Skills Courses
Academic Year: 2008 2007-2008
District/College ID: 123 320/MIS District ID (GI01)
Reporting Period: A
Basic Skills Noncredit Sections:
#
Subject Course Title
1
MGMT
1001
320 course - credit variable *
2
MGMT
1002
320 course non-cr (no EF)
3
MGMT
1003
320 crse NC enh fund basic skl
4
MGMT
1008
320 crse non-cr enh fund
5
MGMT
1009
320 crse NC sports
| Reports and Processes
*** Resident ***
FTES
0.00
0.00
0.15
0.00
0.00
* Non-Resident *
FTES
0.00
0.00
0.18
0.00
0.00
Sections
0
0
3
0
0
0.15
0.18
3
*** Resident ***
FTES
0.00
0.00
0.00
0.00
0.06
* Non-Resident *
FTES
0.00
0.00
0.00
0.00
0.06
Sections
0
0
0
0
1
Credit Totals
0.06
0.06
1
Basic Skills Totals
0.21
0.24
4
Noncredit Totals
Basic Skills Credit Sections:
#
Subject Course Title
1
ACCT
2430
Accounting Info. Sys. 320 Aprn
2
MGMT
1001
320 course - credit variable *
3
MGMT
1004
320 crse CR sports maxhr=52
4
MGMT
1005
320 course credit in-serv aprn
5
MGMT
1006
320 CR BS Microcomputers w/App
RUN DATE 13-FEB-2012
RUN TIME 12:09 PM
C3SC Working Instance
C3SC: CCFS-320 Supplemental Reports C3SC
PAGE 5
SVRCALU 8.6 C3SC
In-Service Courses
Academic Year: 2008 2007-2008
District/College ID: 123 320/MIS District ID (GI01)
Reporting Period: A
In-Service Credit
#
Subject
1
ACCT
2
MGMT
3
MGMT
4
MGMT
5
MGMT
Sections:
Course Title
2430
Accounting Info. Sys. 320 Aprn
1001
320 course - credit variable *
1004
320 crse CR sports maxhr=52
1005
320 course credit in-serv aprn
1006
320 CR BS Microcomputers w/App
*** Resident ***
FTES
0.00
0.00
0.00
0.41
0.00
* Non-Resident *
FTES
0.00
0.00
0.00
0.06
0.00
Sections
0
0
0
1
0
Credit Totals
0.41
0.06
1
In-Service Totals
0.41
0.06
1
363
Banner California Community Colleges Baseline Student Handbook
RUN DATE 13-FEB-2012
RUN TIME 12:09 PM
C3SC Working Instance
C3SC: CCFS-320 Supplemental Reports C3SC
PAGE 6
SVRCALU 8.6 C3SC
Apprenticeship-only Courses
Academic Year: 2008 2007-2008
District/College ID: 123 320/MIS District ID (GI01)
Reporting Period: A
Apprenticeship-only Noncredit Sections:
#
Subject Course Title
1
MGMT
1001
320 course - credit variable *
2
MGMT
1002
320 course non-cr (no EF)
3
MGMT
1003
320 crse NC enh fund basic skl
4
MGMT
1008
320 crse non-cr enh fund
5
MGMT
1009
320 crse NC sports
| Reports and Processes
*** Resident ***
FTES
0.00
0.00
0.00
0.00
0.00
* Non-Resident *
FTES
0.00
0.00
0.00
0.00
0.00
Sections
0
0
0
0
0
0.00
0.00
0
*** Resident ***
FTES
0.07
0.00
0.00
0.41
0.00
* Non-Resident *
FTES
0.00
0.00
0.00
0.06
0.00
Sections
2
0
0
1
0
Credit Totals
0.48
0.06
3
Apprenticeship-only Totals
0.48
0.06
3
Noncredit Totals
Apprenticeship-only Credit Sections:
#
Subject Course Title
1
ACCT
2430
Accounting Info. Sys. 320 Aprn
2
MGMT
1001
320 course - credit variable *
3
MGMT
1004
320 crse CR sports maxhr=52
4
MGMT
1005
320 course credit in-serv aprn
5
MGMT
1006
320 CR BS Microcomputers w/App
RUN DATE 13-FEB-2012
RUN TIME 12:09 PM
C3SC Working Instance
C3SC: CCFS-320 Supplemental Reports C3SC
* * * REPORT CONTROL INFORMATION - SVRCALU - Release 8.6 C3SC * * *
Parm Seq No: 44264
Parameters:
----------Academic Year :
2008
District/College ID :
123
Reporting Period :
A
Disp entries with zero values :Y
SVRCALX extracted data (SVBCALP table activity date): 10-FEB-2012 10:31:17 PM
PAGE 7
SVRCALU 8.6 C3SC
364
Banner California Community Colleges Baseline Student Handbook
Course Catalog Repeat Details C3SC Report (SVRCRPT)
This report was created to support the Course Repeats functionality. It lists the course repeat information from the Basic Course Information
Form (SCACRSE). The report lists the repeat information for all courses, but it is especially useful for listing the course repetition family
information. You can use this report’s information to help with researching the repetition family (REPT 54) error messages and to verify that
setups are complete for a family of courses.
Parameter Name
Required?
Description
Values
Effective Term
Yes
Code of the term for which you want to print a list of
course repeat information.
Term Code Validation Form
(STVTERM)
Repeat Type
No
Course repeat type for which you want to print a list of
course repeat information.
%: All repeat types
A: Activity/Other Repeatable
F: Family Non-repeatable Credit
L: Legally Mandated Training
| Reports and Processes
N: Non-repeatable Credit
Repetition Family
Yes
Course repetition family code.
Course Repetition Family Validation
Form (SVVCRFM)
365
Banner California Community Colleges Baseline Student Handbook
Report sample — Course Catalog Repeat Details Report (SVRCRPT)
RUN DATE 26-MAR-2013
RUN TIME 01:10 AM
C3SC Working Instance
Course Repeat Details C3SC
PAGE 10
SVRCRPT 8.7 C3SC
Effective Term: 201321 (201321 - reg/repeats/drop)
Repeat Type: F (Family Non-repeatable Credit)
| Reports and Processes
Repetition
Family
----------ART
ART
ART
ART
ART
ART
ART
ART2
ART2
DANCE
DANCE
TENNIS
TENNIS
TENNIS
Subj
----
Crse
-----
Effect
Term
------
Crse
Stat
----
Title
------------------------------
Coll
----
ART
ART
ART
ART
ART
ART
ART
ART
ART
DANC
DANC
PE
PE
PE
141
142
143
144
145
146
998
1100
1103
DANC8
DANC9
231
232
239
199510
199510
199510
199510
199510
199510
199510
199510
199510
199510
199510
199510
199510
199640
A
A
A
A
A
A
A
A
A
A
A
A
A
A
REPEATS:a F=0 Fam=ART/lmt=3
REPEATS:b F=0 Fam=ART/lmt=3
REPEATS:c F=0 Fam=ART/lmt=3
REPEATS:d F=0 Fam=ART/lmt=3
REPEATS:e F=0 Fam=ART/lmt=3
REPEATS:f F=0hr3 Fam=ART/lmt=3
REPEATS: equivalent ART w/ fam
REPEATS:x F=1 Fam=ART2/lmt=1
REPEATS:y F=3 Fam=ART2/lmt=1
REPEATS: F=0 Fam=DANCE/lmt=3
REPEATS: F=1 Fam=DANCE/lmt=3
Badminton(TENNIS FAM)
Tennis (TENNIS Family)
SVICRPT EFFECT TERM (TENNIS)
MU
MU
MU
MU
MU
MU
MU
AS
AS
AS
AS
MU
MU
MU
Repeat
Limit
------
Family
Limit
------
0
0
0
0
0
0
10
1
3
0
1
3
3
3
3
3
3
3
1
1
3
3
3
3
3
Repeat
Max Hours
-----------
3.000
Rept
Stat
----
Credit
Status
------
Credit Hours
--------------------
NR
NR
NR
NR
NR
C
C
C
C
C
C
C
D
D
C
C
C
C
C
3.000
3.000
3.000
3.000
3.000
0.000 TO 3.000
3.000
3.000
3.000
3.000
0.000 OR 3.000
3.000
3.000
1.000
RP
Course count: 14
Final course count: 426
RUN DATE 26-MAR-2013
RUN TIME 01:10 AM
C3SC Working Instance
Course Repeat Details C3SC
* * * REPORT CONTROL INFORMATION - SVRCRPT - Release 8.7 C3SC * * *
Parm Seq No: 56665
Parameters:
----------Effective Term :
201321
Repeat Type :
%
Repetition Family : %
PAGE 17
SVRCRPT 8.7 C3SC
366
Banner California Community Colleges Baseline Student Handbook
Faculty ID/Term Load Limit Report C3SC (SVRLOLI)
This report was created to support the Faculty Load Limits functionality and is used to print the faculty load limits for faculty members
defined on the Faculty ID/Term-Specific Load Limits Form (SVALOLI). You can use it to review the ID/term combinations that have entries
for the administrative override. When the term or the ID is not subject to load limits, the values for workloads and FTE are null. The value
0 (zero) is used to indicate that the term and ID are subject to load limits but that the ID’s assignments are not.
| Reports and Processes
Parameter Name
Required?
Description
Values
Term
No
Code of the term for which you want to print a list of
faculty load limits. Leave this parameter blank to select
all terms.
Term Code Validation Form
(STVTERM)
Staff Type
No
Code of the staff type for which you want to print a list of
faculty load limits. Leave this parameter blank to select
all staff types.
Faculty Staff Type Code Validation
Form (STVFSTP)
Faculty ID
No
ID of the faculty member for whom you want to print a
list of faculty load limits. Leave this parameter blank to
select all faculty IDs.
Sort Options
Yes
Indicator for the order into which you want the records
sorted.
1: Sort by term code first, then by ID
(default)
2: Sort by ID first, then by term code
3: Sort by term code first, then by
staff type code, and finally by ID
367
Banner California Community Colleges Baseline Student Handbook
Report sample — Faculty ID/Term Load Limit Report (SVRLOLI)
04-APR-2006 13:04
Faculty
ID
ID
Limit
C3SC C3W70 Working Instance
Faculty ID-Term Load Limit
Staff
Type Load
Error
Name
Type
Limit
Handling
710000033
Clark, William
PT
0.600
710000031
Benson, Candace
PT
222221111
Coulter, Carole
710000033
PAGE 1
SVRLOLI 8.0
| Reports and Processes
Term
Term Subject
Faculty
Term
Description
To Load Limit
Load
Administrative Override
199510
Fall 1994
Yes
8.500
0.600
Administrative Override
199910
Fall 1998
No
0.222
PT
0.600
Administrative Override
200110
Fall 2000
No
0.400
Clark, William
PT
0.600
Administrative Override
200405
2004-2005
Academic Year
No
2.500
710000031
Benson, Candace
PT
0.600
Administrative Override
200510
Fall 2004
Yes
5.000
710000033
Clark, William
PT
0.600
Administrative Override
200510
Fall 2004
Yes
3.000
222221111
Coulter, Carole
PT
0.600
Administrative Override
200620
Winter 2006
Yes
0.500
710000031
Benson, Candace
PT
0.600
Administrative Override
200625
Spring 2006
Yes
1.000
222221111
Coulter, Carole
PT
0.600
Administrative Override
200630
Summer 2006
No
1.000
710000031
Benson, Candace
PT
0.600
Administrative Override
200630
Summer 2006
No
1.100
Faculty IDs processed: 11
* * REPORT CONTROL INFORMATION * *
Parm Seq No: 16013
Parameters:
----------Term :
Staff Type : PT
Faculty ID :
Sort Options : 1
368
Banner California Community Colleges Baseline Student Handbook
Faculty ID Load History Report C3SC (SVRLOQR)
This report was created to support the Faculty Load Limits functionality and is used to print the summary faculty load history for faculty
members. This is the report version of the Faculty ID Load History Query Form (SVILOQR). When the term or the ID is not subject to load
limits, the values for workloads and FTE are null. The value 0 (zero) is used to indicate that the term and ID are subject to load limits but
that the ID’s assignments are not.
Parameter Name
Required?
Description
Values
Table 4:
| Reports and Processes
Name
Required
?
Term
Description
Values
No
Code of the term for which you want to print a list of
faculty load history. Leave this parameter blank to
select all terms.
Term Code Validation Form
(STVTERM)
Staff Type
No
Code of the staff type for which you want to print a
list of faculty load history. Leave this parameter
blank to select all staff types.
Faculty Staff Type Code Validation
Form (STVFSTP)
Faculty ID
No
ID of the faculty member for whom you want to
print a list of faculty load history. Leave this
parameter blank to select all faculty IDs.
Limit to Warnings Only
Yes
Indicator for whether you want the report to include
only terms for which the faculty member has a
calculated overload message.
Y: List only terms with a calculated
overload message
N: List all terms for the faculty ID
(default)
369
Banner California Community Colleges Baseline Student Handbook
Report sample — Faculty ID Load History Report (SVRLOQR)
03-APR-2006 00:04
C3SC C3W70 Working Instance
Faculty ID Load History
PAGE 1
SVRLOQR 8.0
Faculty
ID
Name
Staff
Type
Type Load
Limit
Error
Handling
710000028
Thomas, Margot
FT
1.000
Warning Only
Faculty ID
Load Limit
Calc'd Total
Term FTE
Subject To Load
Limit FTE
Message
1.867
0.010
0.400
0.060
1.400
0.010
Load Exceeds Type Limit
Load Exceeds ID Limit
Term
Term
Description
Term Subject
To Load Limit
200625
200510
199610
199510
Spring 2006
Fall 2004
Fall 1995
Fall 1994
Yes
Yes
No
Yes
0.001
0.060
Faculty IDs processed: 1
* * REPORT CONTROL INFORMATION * *
Parm Seq No: 16449
| Reports and Processes
Parameters:
----------Term :
Staff Type :
Faculty ID : 710000028
Limit to Warnings Only : N
370
Banner California Community Colleges Baseline Student Handbook
Drop Roster Status List Report C3SC (SVRROST)
This report was created to support the Drop Roster functionality and is used to view the CRNs that will be affected by the drop roster rules
established on the Drop Rules Roster Form (SVARORL). The output lists all of the CRNs that match the job parameters and the drop
rosters related to each CRN based on the matching drop roster rules or history. The details listed include the type(s) of drop rosters
available for each CRN, the date ranges of availability, and the date the roster was last submitted.
Parameter Name
Required?
Description
Values
Term
No
Code of the term for which you want to view a drop
roster status list.
Term Code Validation Form
(STVTERM)
District ID
Yes
ID of the district or college.
District/Division Code Validation
Form (GTVDICD)
Part of Term
No
Part of term code for which you want to view a drop
roster status list.
Part of Term Code Validation form
(STVPTRM)
| Reports and Processes
If you do not want to limit selection by this parameter,
enter %. If you want a specific part-of-term’s CRNs,
enter the part-of-term code. If you want only open
learning CRNs, leave this null.
Primary Instructor ID
Yes
ID of the primary instructor of a course for which you
want to view a drop roster list.
If you want to select all faculty IDs, enter %.
Drop Roster Type
Yes
Type of drop roster.
%: All types (default)
TR: Total
OR: Opening day
CR: Census
WR: Withdrawal grade
371
Banner California Community Colleges Baseline Student Handbook
Parameter Name
Required?
Description
Values
Unsubmitted Rosters Only
Yes
Indicates whether only unsubmitted rosters are to be
included.
Y: List all CRNs and rosters
Indicator for the order into which you want the records
sorted.
1: Sort by ID code first, then by CRN
(default)
Sort Option
Yes
N: List only rosters that have not
been submitted yet (default)
2: Sort by CRN only
3: Sort by part-of-term term code
first, then by CRN
| Reports and Processes
372
Banner California Community Colleges Baseline Student Handbook
Report sample — Drop Roster Status List C3SC (SVRROST)
17-SEP-2010 07:16 PM
C3SC Working Instance
Drop Roster Status List C3SC
PAGE 1
SVRROST 8.3.1 C3SC
Term: 201040
District ID: 123
CRN
Subj Crse Sec Camp POT Acct Calc Start Refund
Census 1
Census 2
Ac Hist
Drop Pen
End Date
---- ---- ----- --- ---- --- ---- ---------- ---------- ---------- ------------------------------------Roster Type
Rule ID Rule Description
Census Active Available Date Range
Last Submitted
----------------------- -------------------------------- ------ ------------------------- -------------4206
ACCT 2310 0
M
4
W
19-APR-10
Primary Instructor ID: 710000029 Elliott, Robert
*WARNING* Availability date conflict in the roster rules.
roster rules cause a conflict in the dates.
| Reports and Processes
23-APR-10
05-MAY-10
4238
ACCT 2340 0
M
1
P
16-JAN-10
27-JAN-10
08-FEB-10
Primary Instructor ID: 710000029 Elliott, Robert
Total Roster
7
Total Roster (positive #1)
NA
29-MAR-10
4239
ACCT 2340 0
M
1
IA
15-JAN-10
27-JAN-10
08-FEB-10
Primary Instructor ID: 710000029 Elliott, Robert
Total Roster
7
Total Roster (positive #1)
NA
29-MAR-10
4240
ACCT 2340 0
M
1
NE
15-JAN-10
27-JAN-10
Primary Instructor ID: 710000029 Elliott, Robert
Opening Day Roster 1
Opening Day Roster #3
Census Roster
2
Census Roster #2
W Roster
3
W-grade Roster #4
29-MAR-10
4420
ACCT 2310 0
C
IA
Primary Instructor ID: @00023456 Jackson, Marjory
*WARNING* Drop rosters are not defined for this section.
16-MAY-10
Title: Intermediate Accounting I
A section's dates may not be defined properly, or the
08-FEB-10
NA
1
NA
19-FEB-10
16-APR-10
16-MAY-10
Title: Advanced Accounting I
Expired 15-JAN-10 - 17-MAY-10
Not Submitted
19-FEB-10
16-APR-10
16-MAY-10
Title: Advanced Accounting I
Expired 14-JAN-10 - 17-MAY-10
Not Submitted
19-FEB-10
16-APR-10
16-MAY-10
Title: Advanced Accounting I
Expired 11-JAN-10 - 18-JAN-10
Not Submitted
Expired 03-FEB-10 - 10-FEB-10
Not Submitted
Expired 13-APR-10 - 19-APR-10
Not Submitted
08-FEB-10
24-JUL-10
Title: Intermediate Accounting I
4321
MATH 1030 0
A
P
22-MAR-10
26-MAR-10
21-APR-10
02-APR-10
30-APR-10
16-MAY-10
Primary Instructor ID: @00056789 Murphy, Joleen
Title: Introduction to Number Theory
*WARNING* This section has been disabled from Faculty and Advisor Self Service drop roster processing.
4324
4354
MATH 1030 0
A
3
D
15-MAR-10
22-MAR-10
Primary Instructor ID: @00056789 Murphy, Joleen
Opening Day Roster 1
Opening Day Roster #3
Census Roster
2
Census Roster #2
W Roster
3
W-grade Roster #4
26-MAR-10
ACCT 2310 0
M
4
IW
19-APR-10
21-APR-10
Primary Instructor ID: @00056789 Murphy, Joleen
Opening Day Roster 1
Opening Day Roster #3
Census Roster
2
Census Roster #2
Census Roster
2
Census Roster #2
W Roster
3
W-grade Roster #4
23-APR-10
05-MAY-10
NA
1
2
NA
Expired
Expired
Expired
Expired
Records Processed: 8
NA
1
NA
21-APR-10
02-APR-10
30-APR-10
16-MAY-10
Title: Introduction to Number Theory
Expired 11-MAR-10 - 16-MAR-10
12-MAR-10
Expired 19-MAR-10 - 29-MAR-10
28-MAR-10
Expired 27-APR-10 - 03-MAY-10
Not Submitted
27-APR-10
10-MAY-10
16-MAY-10
Title: Intermediate Accounting I
15-APR-10 - 15-APR-10
18-JAN-10
16-APR-10 - 26-APR-10
11-FEB-10
30-APR-10 - 07-MAY-10
01-APR-10
08-MAY-10 - 11-MAY-10
08-MAY-10
373
Banner California Community Colleges Baseline Student Handbook
17-SEP-2010 07:16 PM
C3SC Working Instance
Drop Roster Status List C3SC
* * * REPORT CONTROL INFORMATION - SVRROST - Release 8.3.1 C3SC * * *
Parm Seq No: 33674
Parameters:
----------Term : 201040
District ID : 123
Part Of Term : %
Primary Instructor ID : %
Drop Roster Type : %
Unsubmitted Rosters Only : N
Sort Option : ID,CRN
PAGE 2
SVRROST 8.3.1 C3SC
| Reports and Processes
374
Banner California Community Colleges Baseline Student Handbook
Processes
This section discusses the following processes:
• “Batch Waitlist Notices Process C3SC (SFRBWLP)” on page 376
• “Recalc Academic Calendar Process C3SC (SVPACAD)” on page 377
• “Authorization Code Gen Process C3SC (SVPAUTG)” on page 380
• “Remove Unused Reg Auth Cd Process C3SC (SVPAUTR)” on page 384
• “PE Concurrent Enrollment Process C3SC (SVRCALP)” on page 386
• “320 Attendance Extract Process C3SC (SVRCALX)” on page 390
• “Copy Student CalWORKs Data Process C3SC (SVRSCWR)” on page 397
| Reports and Processes
375
Banner California Community Colleges Baseline Student Handbook
Batch Waitlist Notices Process C3SC (SFRBWLP)
The SFKWLAT.P_waitlist_automation and p_waitlist_notification procedures are used by baseline automated waitlist functionality for
notification e-mails.
These procedures were localized for CALBSTU to use the following logic when both automated waitlist and Registration Add Authorization
Codes are active on the same term and CRN. SFRBWLP was not directly modified, but it is noted as a localized process since its core
functionality was affected in the procedures listed above.
• The system determines whether add authorizations is active for the term on SOATERM. If it is not
(SOBTERM_REG_AUTH_ACTIVE_IND <> Y), it continues with normal baseline processing and sends the notification e-mail.
• If the term is active for add authorizations, the system determines whether add authorizations is active for the CRN on SSASECT. If it is
not (SSBSECT_REG_AUTH_ACTIVE_IND <> Y), it continues with normal baseline processing and sends the notification e-mail.
• If the term is active for add authorizations, the system calculates the CALBSTU add authorization start date for add authorization
purposes and formats the calculated start date at 12:00:00 AM (midnight the start of that date). This is displayed in the Add
Authorization Start Date field on the Enrollment Details sub-tab of the Section Enrollment Information tab of SSASECT.
| Reports and Processes
• The system calculates the starting date and time of the no-notice period for automated waitlist as one of the following, which is displayed
in the Waitlist Notification Ending Date field on the Enrollment Details sub-tab of the Section Enrollment Information tab of SSASECT:
• The add authorization start date minus the CRN’s specific waitlist notification deadline on SSAWLSC
(SSBWLSC_DEADLINE_NOTIFY) if it exists and is not null
- OR • The add authorization start date minus the term’s waitlist notification deadline on SOAWLTC (SOBWLTC_DEADLINE_NOTIFY) if a
SSAWLSC notice deadline is not defined for the CRN
• The system determines if the notification e-mail should be sent and does one of the following, as appropriate.
• If the system date and time is before the no-notice period date and time, it continues processing like normal and sends a notification
e-mail.
• If the system date and time is on or after the no-notice period date and time, the system does not send a notification e-mail.
All other processing, including system parameters, are the same as for baseline. Refer to the Student User Guide for more information.
376
Banner California Community Colleges Baseline Student Handbook
Recalc Academic Calendar Process C3SC (SVPACAD)
This process was created to support the Enhanced Academic Calendar and Computed Drop Code/Fee Refund functionality. It recalculates
the dates using the CRNs’ saved academic calendar type (SSBSECT_ACCL_CODE). This process will only process traditional CRNs.
CRNs without an academic calendar type are skipped since they have no rules to recalculate. The SSASECT reporting year is evaluated as
needed for the end date and census-1 date and the term type.
Parameter Name
Required?
Description
Values
Term
Yes
Code of the term for which you want to recalculate
academic calendar dates.
Term Code Validation Form
(STVTERM)
Part of Term
Yes
Part of term code on which to recalculate dates.
Part of Term Code Validation form
(STVPTRM)
If you do not want to limit selection by this parameter,
enter %.
Academic Calendar Type
No
Code of the academic calendar type for which you want
to recalculate academic calendar dates.
Academic Calendar Type Validation
Form (STVACCL)
| Reports and Processes
If you do not want to limit selection
by this parameter, enter %.
Sort By
Yes
Indicator for the order into which you want the records
sorted.
1: Sort by term first, then by CRN
(default)
2: Sort by term first, then by part of
term, and finally by CRN
3: Sort by term first, then by
Academic Calendar Type, and
finally by CRN
377
Banner California Community Colleges Baseline Student Handbook
Parameter Name
Required?
Description
Values
Run Mode
Yes
Mode in which to run the report. The report lists the new
dates in either mode.
AUDIT: Generate only the report
(default)
UPDATE: Save the changes to
SSBSECT and generate the report
Report sample — Recalc Academic Calendar Process (SVPACAD)
03-APR-2012 03:57 PM
200635
C3SC Working Instance
Recalculate Academic Calendar Dates
PAGE 1
SVPACAD 8.6.1 C3SC
Run Mode : U - Update
| Reports and Processes
Part
of
Term
----
Cal.
Type
----
1
DC
4002
ACCT
2310
0
9
1
19-JUN-2006 22-OCT-2006 12-JUL-2006 31-AUG-2006
D
2006
28-JUN-2006 26-JUL-2006 20-SEP-2006
1
DC
4005
ACCT
2340
0
7
0
19-JUN-2006 22-OCT-2006 12-JUL-2006 30-AUG-2006
W
2006
28-JUN-2006 24-JUL-2006 20-SEP-2006
1
WC
4010
MGMT
2006
0
2
1
19-JUN-2006 22-OCT-2006 14-JUL-2006 01-SEP-2006
L
2006
30-JUN-2006 21-JUL-2006 22-SEP-2006
1
WC
4011
ACCT
2340
0
2
0
19-JUN-2006 22-OCT-2006 12-JUL-2006 30-AUG-2006
W
2006
28-JUN-2006 24-JUL-2006 20-SEP-2006
1
DC
4013
MATH
1030
0
0
0
19-JUN-2006 22-OCT-2006 13-JUL-2006 01-SEP-2006
1
QU
4018
MGMT
2006
0
1
0
F
2007
19-JUN-2006 22-OCT-2006 12-JUL-2006 12-JUL-2006 12-JUL-2006 12-JUL-2006 12-JUL-2006 12-JUL-2006
CRN
Subject
----- ------Start Date
----------
Records Processed: 6
Students
Waitlist
Attn Acct Report
Course Section Enrolled
Count
Method
Year
------ ------- ----------------------- -----End Date
Census 1
Census 2
Last Enrl
Last Rfnd
---------- ---------- ---------- ---------- ----------
Last Ac HistLast Drop w/o Pen
-----------------------------
2006
30-JUN-2006 26-JUL-2006 21-SEP-2006
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03-APR-2012 03:57 PM
200635
C3SC Working Instance
Recalculate Academic Calendar Dates
* * * REPORT CONTROL INFORMATION - SVPACAD - Release 8.6.1 C3SC * * *
Parm Seq No: 46453
Parameters:
----------Term : 200635
Part of Term : 1
Academic Calendar Type :
Sort Option : 1
Run Mode : U - Update
Records Processed: 6
PAGE 2
SVPACAD 8.6.1 C3SC
| Reports and Processes
379
Banner California Community Colleges Baseline Student Handbook
Authorization Code Gen Process C3SC (SVPAUTG)
This process was created to support the Registration Add Authorization Code functionality. It generates registration add authorization code
entries in the Registration Add Authorization Codes Table (SVBAUTH). The codes it creates are random four-digit numbers, which prevent
the students from guessing what they are. Each generated entry is uniquely identified by the term, CRN, and authorization code. After
completion, the process generates a summary report, sorted by CRN, with the term, selected CRNs, and authorization codes created.
If the process is run again for a term/CRN that already has authorization codes, the existing codes will not be altered. The process will add
new codes while not duplicating a number in the same term/CRN.
If multiple instructors have been assigned to a CRN, the output includes the one designated as the primary instructor.
On the output, the value in the Wait List column is the Waitlist Actual value for the CRN in the Section Enrollment Information window of
the Schedule Form (SSASECT).
| Reports and Processes
Parameter Name
Required?
Description
Values
Term
Yes
Code of the term for which you want to print registration
add authorization code details.
Term Code Validation Form
(STVTERM)
Number of Authorization
Codes to Create per CRN
Yes
Number that specifies how many authorization codes
are to be created for each CRN included in this run of
the process.
Whole number between 0 (zero)
and 99. The default is 5.
Campus
No
Code of each campus to be included. Leave this
parameter blank to select all campuses.
Campus Code Validation Form
(STVCAMP)
CRN
No
Course reference number of each course to be
included. Leave this parameter blank to select all CRNs.
Part of Term
No
Part-of-term to be included. Leave this parameter blank
to select all parts-of-term.
Valid part-of-term value or null.
See the table on 326 for how this
parameter works with the Open
Learning CRNs parameter.
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Banner California Community Colleges Baseline Student Handbook
Parameter Name
Required?
Description
Values
Open Learning CRNs
No
Open Learning CRNs to be included.
Only: Only Open Learning CRNs
are to be included, not traditional
ones
No: Only traditional CRNs are to be
included, not Open Learning
null: Selection depends on the value
entered in the Part of Term
parameter
See the table on page 326 for how
this parameter works with the Part of
Term parameter.
| Reports and Processes
381
Banner California Community Colleges Baseline Student Handbook
Report sample — Authorization Code Gen Process (SVPAUTG)
22-MAR-2006 10:03
200625
C3SC C3W70 Working Instance
Authorization Codes Generator
PAGE 1
SVPAUTG 8.0
| Reports and Processes
CRN
4006
Auth Code
9314
5433
Instructor
Cullen, Peter
Campus
D
Subject
ACCT
Course
2460
Section
0
Available Seats
0
Wait List
0
Start Date
23-JAN-06
Census Date
20-FEB-06
4007
8079
5725
Cullen, Peter
D
ACCT
2460
0
1
0
23-JAN-06
20-FEB-06
4009
8010
8095
Patricks, Derrick
D
MATH
1030
0
1
0
20-MAR-06
10-APR-06
4014
6625
1377
D
ACCT
2460
0
1
0
23-JAN-06
15-MAR-06
4016
5831
5070
1643
9058
Paton, Miranda
D
ACCT
2310
0
1
0
23-JAN-06
15-MAR-06
Patricks, Derrick
D
MATH
1030
0
0
0
20-MAR-06
10-APR-06
D
MGMT
2006
0
0
0
23-JAN-06
15-MAR-06
4017
4018
5916
5558
4020
2130
0444
Thomas, Preston
D
ACCT
2340
0
0
0
23-JAN-06
15-MAR-06
4021
6787
8998
Mason, Paul
D
ACCT
2460
0
0
0
20-MAR-06
10-APR-06
CRNs processed: 9
Authorization codes created: 18
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22-MAR-2006 10:03
200625
C3SC C3W70 Working Instance
Authorization Codes Generator
* * REPORT CONTROL INFORMATION * *
Parm Seq No: 15599
Parameters:
----------Term: 200625
Number of Authorization Codes: 2
Campus: D
CRN: %
Part of Term: %
Open Learning CRNs: %
PAGE 2
SVPAUTG 8.0
| Reports and Processes
383
Banner California Community Colleges Baseline Student Handbook
Remove Unused Reg Auth Cd Process C3SC (SVPAUTR)
This process was created to support the Registration Add Authorization Code functionality. It is used to delete unassigned and/or inactive
authorization codes from the Registration Add Authorization Codes Table (SVBAUTH). (Assigned, active authorization codes are not
deleted.) This is a clean-up option you can run after the term has ended or to prevent further registrations using authorization codes.
Once the process has been run, it generates a summary report sorted by CRN and including the term, selected CRNs, and the number of
codes deleted. List all (and only) CRNs with entries in the authorization code table. Note CRNs without any authorization codes deleted with
a count of zero.
| Reports and Processes
Parameter Name
Required?
Description
Values
Term
Yes
Code of the term for which you want to delete
unassigned and/or inactive authorization codes.
Term Code Validation Form
(STVTERM)
Part of Term
No
Part-of-term to be included. Leave this parameter blank
to select all parts-of-term.
Valid part-of-term value or null.
Open Learning CRNs to be included.
Only: Only Open Learning CRNs
are to be included, not traditional
ones
Open Learning CRNs
No
See the table on 326 for how this
parameter works with the Open
Learning CRNs parameter.
No: Only traditional CRNs are to be
included, not Open Learning
null: Selection depends on the value
entered in the Part of Term
parameter
See the table on page 326 for how
this parameter works with the Part of
Term parameter.
384
Banner California Community Colleges Baseline Student Handbook
Report sample — Remove Unused Reg Auth Cd Process (SVPAUTR)
22-MAR-2006 10:03
200625
C3SC C3W70 Working Instance
Remove Unused Reg Auth Cd C3SC
| Reports and Processes
CRN
4006
Auth Code Deleted
104
Instructor
Cullen, Peter
Campus
D
Subject
ACCT
Course
2460
Section
0
4007
103
Cullen, Peter
D
ACCT
2460
0
4009
105
Patricks, Derrick
D
MATH
1030
0
4014
5
D
ACCT
2460
0
4016
6
Paton, Miranda
D
ACCT
2310
0
4017
7
Patricks, Derrick
D
MATH
1030
0
4018
7
D
MGMT
2006
0
4020
2
Thomas, Preston J.
D
ACCT
2340
0
4021
6
Mason, Paul Earl
D
ACCT
2460
0
4023
2
D
ACCT
2310
05
4025
7
Thomas, Preston J.
D
ACCT
2460
0
4028
2
Street, John
D
MATH
1030
0
PAGE 1
SVPAUTR 8.0
CRNs processed: 12
Authorization Codes deleted: 356
22-MAR-2006 10:03
200625
C3SC C3W70 Working Instance
Remove Unused Reg Auth Cd C3SC
* * REPORT CONTROL INFORMATION * *
Parm Seq No: 15602
Parameters:
----------Term: 200625
CRN: %
Part of Term: %
Open Learning CRNs: %
PAGE 2
SVPAUTR 8.0
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Banner California Community Colleges Baseline Student Handbook
PE Concurrent Enrollment Process C3SC (SVRCALP)
This process was created to support the CCFS-320 functionality. It lists enrollment information to help satisfy the sports 10% concurrent
high school enrollment rule for apportionment. This report is the only one in the CCFS-320 set that does not use the extract tables data from
SVRCALX process. It uses live data from the Banner student module tables. This allows the report to be used and reviewed all year long as
needed to monitor concurrent enrollment levels.
Note: SVRCALP only evaluates each CRN’s status for the 10% concurrent high school enrollment limit. SVRCAL9 is the
district-wide report used for the sports 5% concurrent high school enrollment rule for apportionment.
All students are used on the report, but the concurrent high school student enrollment count causes the warning. A concurrent high school
student is any student for whom the student type is Y (SGBSTDN_STYP_CODE = Y) since Y is the MIS SB15 valid value for “A special
admit student currently enrolled in K-12.”
| Reports and Processes
Note: The selection of the student data must use the standard Banner effective-term logic. Some students will have
different data (concurrent student type) used in the report because the data changed between terms within the reporting
year such as a student who changes from concurrent to not-concurrent within an academic year. The data for each term
will be reported as concurrent or not-concurrent as appropriate for that term using effective term logic.
See “CCFS-320 Reporting” on page 244 for more information.
Parameter Name
Required?
Description
Values
Academic Year
Yes
Code of the academic year. This can be any valid value
from STVACYR except 0000 and 9999.
Academic Year Validation Form
(STVACYR)
District/College ID
Yes
ID of the district or college.
District/Division Code Validation
Form (GTVDICD)
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Banner California Community Colleges Baseline Student Handbook
Parameter Name
Required?
Description
Values
Reporting Period
Yes
Code of the reporting period.
P1: Period 1, ending December 31
P2: Period 2, ending April 15
A: Annual, ending June 30
R1: Annual resubmit-1 ending June
30; used only if the annual report
must be resubmitted once
R2: Annual resubmit-2 ending June
30; used only if the annual report
must be resubmitted a second time
Exceptions Only
Yes
Indicator for whether only CRNs with enrollment
exceptions are to be included.
Y: Include only CRNs with the
enrollment exception
N: Include all PE CRNs
| Reports and Processes
Page break after CRN
Yes
Indicator for whether page breaks are to be inserted
after each CRN and term, or only between terms.
Y: Insert a page break after each
CRN and term
N: Insert a page break only after
each term
Report sample — PE Concurrent Enrollment Process (SVRCALP)
RUN DATE 18-FEB-2012
RUN TIME 06:09 PM
C3SC Working Instance
C3SC: PE Concurrent Enrollment C3SC
PAGE 1
SVRCALP 8.6 C3SC
Academic Year: 2009 2008-2009 (320 test lead sumr)
District/College ID: 123 320/MIS District ID (GI01)
Reporting Period: A
Term: 200911
Term 200911 totals
Section processed:
1
Section with warnings:
0
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Banner California Community Colleges Baseline Student Handbook
RUN DATE 18-FEB-2012
RUN TIME 06:09 PM
C3SC Working Instance
C3SC: PE Concurrent Enrollment C3SC
PAGE 2
SVRCALP 8.6 C3SC
Academic Year: 2009 2008-2009 (320 test lead sumr)
District/College ID: 123 320/MIS District ID (GI01)
Reporting Period: A
Term: 200921
PE
Attd
Attd
CRN
Subj
Course
Ind
Campus
Meth
Type
Census 1
Census 2
AcHist Date
Title
42
MGMT
1004
Y
A
D
DAILY
13-SEP-2008
01-NOV-2008
25-SEP-2008
Sport Campus A(123) Daily CLAS
Student
Reg
Status
Concurrent
Type
ID
Name
Stat Date
Student?
Excluded
Y
@32000003 Cousins, Kevin S.
RE
20-AUG-2008
Y
Summary 200921 42
Apportionment Enrollment Count: 1.0
Concurrent Enrollment Count: 1.0
Percent of Concurrent: 100.00%
*WARNING* Concurrent enrollment is greater than 10%
Term
200921
PE
Attd
Attd
CRN
Subj
Course
Ind
Campus
Meth
Type
End Date
Title
47
MGMT
1004
Y
M
P
ACTUAL
23-DEC-2008
Sport Actual CLAS SVRCALP
Student
Reg
Status
Concurrent
Type
ID
Name
Stat Date
Student?
Excluded
N
@32000001 Johnson, Charles S.
RE
20-AUG-2008
N
N
@32000002 Fortner, Henry M.
RE
19-AUG-2008
N
Y
@32000003 Cousins, Kevin S.
RE
19-AUG-2008
Y
Summary 200921 47
Apportionment Enrollment Count: 3.0
Concurrent Enrollment Count: 1.0
Percent of Concurrent:
*WARNING* Concurrent enrollment is greater than 10%
Term
200921
| Reports and Processes
PE
Attd
Attd
CRN
Subj
Course
Ind
Campus
Meth
Type
End Date
Title
48
MGMT
1004
Y
M
P
ACTUAL
23-DEC-2008
Sport Actual CLAS SVRCALP pass
Student
Reg
Status
Concurrent
Type
ID
Name
Stat Date
Student?
Excluded
N
@32000001 Johnson, Charles S.
RE
20-AUG-2008
N
N
@32000002 Fortner, Henry M.
RE
19-AUG-2008
N
Y
@32000003 Cousins, Kevin S.
RE
19-AUG-2008
Y
Summary 200921 48
Apportionment Enrollment Count: 3.0
Concurrent Enrollment Count: 1.0
Percent of Concurrent:
*WARNING* Concurrent enrollment is greater than 10%
33.33%
Term
200921
Term 200921 totals
Section processed:
3
Section with warnings:
3
Term 200922 totals
Section processed:
0
Section with warnings:
0
Section processed:
4
Section with warnings:
3
Report totals
Terms processed:
3
33.33%
388
Banner California Community Colleges Baseline Student Handbook
RUN DATE 18-FEB-2012
RUN TIME 06:09 PM
C3SC Working Instance
C3SC: PE Concurrent Enrollment C3SC
* * * REPORT CONTROL INFORMATION - SVRCALP - Release 8.6 C3SC * * *
Parm Seq No: 44549
Parameters:
----------Academic Year :
District/College ID :
Reporting Period :
Exception Only :
Page Break after CRN :
2009
123
A
Y
N
PAGE 3
SVRCALP 8.6 C3SC
| Reports and Processes
389
Banner California Community Colleges Baseline Student Handbook
320 Attendance Extract Process C3SC (SVRCALX)
This process was created to support the CCFS-320 Reporting functionality. This extract process selects all of the data used for the report
for an academic year’s terms, CRNs and meetings, students, and registrations. The data is saved in the following tables:
• Report Definition Data Table (SVBCALP)
• Term Data Table (SVRCALT)
• CRN Data Table (SVRCALN)
• Student Registration Data Table (SVRCALR)
• Student Data Table (SVRCALS)
• Student Registration Override Data Table (SVRCALO)
The CCFS-320 reports are created in separate processes from the table updates. All of the calculations are handled within the extract and
saved with the data.
| Reports and Processes
The output file SVRCALX.lis contains a record-count summary of the data extracted. If the value for the Include Exceptions Report
parameter is Y, the output will also include the CRN exception report, which lists CRNs that were excluded from reporting (contract CRNs or
CRNs without reportable data) and CRNs with erroneous setups. This list should be reviewed for accuracy. These CRNs are saved to the
extract table, but they are not included in the apportionment reports.
See “CCFS-320 Reporting” on page 244 for more information.
Additional information about the CRN exception report is provided in the following table. The first part of the message matches these
messages, and the ending part of the message indicates what the problem is.
If the error message text begins
with...
Exception CRNs not reported...
It means...
This is a CRN coded to suppress from apportionment or a valid CRN with no registration
data (census students or actual hours) to report.
390
Banner California Community Colleges Baseline Student Handbook
If the error message text begins
with...
It means...
Exception CRNs not valid...
This is a CRN with a setup that is not valid for reporting. Fix the related data in order to
have the CRN included in apportionment reporting, then re-run the extract.
Exception CRNs errors...
This is a CRN encountering a problem that should be reported to your administrative
support contact.
The report has three reporting periods, but these are cumulative for the academic year. For reporting period 1, July 1 to December 31, data
within that date is reported. For reporting period 2, January 1 to April 15, data within that date is reported along with the period 1 data. For
annual reporting through July 1 through June 30, all data for the academic year is reported.
There are two extra “Reporting Period” parameters on the report: Resubmit-1 (R1) and Resubmit-2 (R2). These use all of the same logic as
the Annual parameter; the only difference is that the extract data is saved with period R1 or R2; their data is not a replacement of the annual
data in the extract table.
| Reports and Processes
With each run, the process saves all selected data into the extract tables. If you re-run the process with the same academic year, district/
college ID, and reporting period, the old data will be replaced. The CCFS-320 reports are created from this saved data. Other than
SVRCALP, live Banner data is not used in the reports. SVRCALP uses live Banner data instead of the extract table data to allow for faster
evaluation for the 10% concurrent high school enrollment rule early in the term without the burden of a complete CCFS-320 setup.
When selecting the summer intersession terms, the process considers how the Leading Summer check box on the Academic Year
Validation Form (SVAACYR) is set, as follows.
• If the Leading Summer check box is unchecked, the summer intersession is considered to be a trailing summer in the academic year
(Fall-Spring-Summer) specified on the Term Control Form (STVTERM). The leading summer intersession is defined in STVTERM with
the prior Academic Year value.
• If the Leading Summer check box is checked, the summer intersession is a leading summer in the academic year (Summer-Fall-Spring)
specified on STVTERM. The trailing summer intersession is defined in STVTERM with the next Academic Year value.
Parameter Name
Required?
Description
Values
Academic Year
Yes
Code of the academic year. This can be any valid value
from STVACYR except 0000 and 9999.
Academic Year Validation Form
(STVACYR)
391
Banner California Community Colleges Baseline Student Handbook
Parameter Name
Required?
Description
Values
District ID
Yes
ID of the district or college.
District/Division Code Validation
Form (GTVDICD)
Reporting Period
Yes
Code of the reporting period.
P1: Period 1, ending December 31
P2: Period 2, ending April 15
A: Annual, ending June 30
R1: Annual resubmit-1 ending June
30; used only if the annual report
must be resubmitted once
R2: Annual resubmit-2 ending June
30; used only if the annual report
must be resubmitted a second time
Include Exceptions
Yes
| Reports and Processes
Indicator for whether exception report details are to be
included.
Y: Create the exception report listing
CRNs with setup or other issues
N: Do not create the report;
exception CRNs are only noted in
the tables
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Banner California Community Colleges Baseline Student Handbook
Report sample — 320 Attendance Extract Process (SVRCALX)
10-FEB-2012 10:31 PM
Terms:
200811
200821
200822
200831
200832
200841
200811
200821
200822
200831
200831
200841
C3SC Working Instance
CCFS-320 Attendance Extract C3SC
Count of CRNs Selected
Summer Leading 2007 320 3
Fall 2008 320
52
Winter 2008 320
7
Spring 2008 320
30
Spring2 2008 320
20
Summer trailing2008 320 9
Report Definition Data Table (SVBCALP) records created: 1
Term Definition Data Table (SVRCALT) records created: 6
CRN Data Table (SVRCALN) records created: 121
Student Registration Data Table (SVRCALR) records created: 416
Student Data Table (SVRCALS) records created: 27
Student Registration Override Data Table (SVRCALO) records created: 58
PAGE 1
SVRCALX 8.6 C3SC
| Reports and Processes
393
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10-FEB-2012 10:31 PM
C3SC Working Instance
CCFS-320 Attendance Extract C3SC
PAGE 2
SVRCALX 8.6 C3SC
Exception CRNs not reported: Attendance Method
Term
Term Apport Cat
Subject
Course
200821
First Primary
ACCT
2430
200821
First Primary
MGMT
1003
coded as not-reported.
CRN
Section
Campus
2
0
M
33
0
M
Attd Meth
NE
NE
Title
No Rpt: Attd Meth all Ns-1 reg
No Rpt: Attd Meth NE (ignore)
Exception CRNs not valid: No Meetings.
Term
Term Apport Cat
Subject
Course
200821
First Primary
ACCT
2430
200832
Third Primary
MGMT
1004
200841
Intersession
ACCT
2430
CRN
14
23
10
Section
0
0
0
Campus
M
M
M
Attd Meth
D
ID
ID
Title
Not Valid: no meetings (valid)
Not Valid: Sport ID nullACAD
Not Valid: no meetings; no-reg
Exception CRNs not valid: Weekly CRN in an Intersession Term.
Term
Term Apport Cat
Subject
Course
CRN
Section
200841
Intersession
ACCT
2430
6
0
Campus
M
Attd Meth
W
Title
Not Valid: weekly/intersession
| Reports and Processes
Exception CRNs not valid: Weekly or Daily census CRN for a non-credit course.
Term
Term Apport Cat
Subject
Course
CRN
Section
Campus
Attd Meth
200811
Intersession
MGMT
1009
14
0
M
D
200821
First Primary
MGMT
1002
16
0
M
W
200821
First Primary
MGMT
1002
17
0
M
D
200821
First Primary
MGMT
1002
18
0
M
L
200821
First Primary
MGMT
1002
19
0
M
ID
200831
Second Primary
MGMT
1002
40
0
M
D
Title
Not Valid:
Not Valid:
Not Valid:
Not Valid:
Not Valid:
Not Valid:
Exception CRNs not valid: Attendance Method coded as Independent Study only.
Term
Term Apport Cat
Subject
Course
CRN
Section
Campus
Attd Meth
200821
First Primary
ACCT
2430
20
0
M
DU
Title
Not Valid: AM=IS only
Exception CRNs not valid: Null Attendance Method.
Term
Term Apport Cat
Subject
Course
CRN
200821
First Primary
ACCT
2430
21
Title
Not Valid: AM=null (ATTR=320X)
Section
0
Campus
M
Attd Meth
Exception CRNs not valid: Open Learning without an actual Attendance Method.
Term
Term Apport Cat
Subject
Course
CRN
Section
Campus
Attd Meth
200821
First Primary
ACCT
2340
22
0
M
W
200821
First Primary
ACCT
2340
23
0
M
D
200821
First Primary
ACCT
2340
24
0
M
IW
200821
First Primary
ACCT
2340
25
0
M
ID
200821
First Primary
ACCT
2340
26
0
M
L
Title
Not Valid:
Not Valid:
Not Valid:
Not Valid:
Not Valid:
NC-Daily Sport 2008
weekly/non-credit
daily/non-credit
IS Lab/non-credit
daily IS/non-credit
Daily non-cr Aprt
OL/AM
OL/AM
OL/AM
OL/AM
OL/AM
Exception CRNs not valid: Enhanced Funding course and an invalid credit or attendance method setting.
Term
Term Apport Cat
Subject
Course
CRN
Section
Campus
Attd Meth
Title
200821
First Primary
MGMT
1003
27
0
M
W
Not Valid: Enh
200821
First Primary
MGMT
1003
28
0
M
D
Not Valid: Enh
200821
First Primary
MGMT
1003
29
0
M
IW
Not Valid: Enh
200821
First Primary
MGMT
1003
30
0
M
ID
Not Valid: Enh
200821
First Primary
MGMT
1003
31
0
M
L
Not Valid: Enh
200821
First Primary
MGMT
1007
32
0
M
D
Not Valid: Enh
weekly
daily
weekly IS
daily IS
IS Lab
Fund/weekly
Fund/daily
Fund/ISWeekly
Fund/daily IS
Fund/IS Lab
Fund/credit
394
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10-FEB-2012 10:31 PM
C3SC Working Instance
CCFS-320 Attendance Extract C3SC
PAGE 3
SVRCALX 8.6 C3SC
Exception CRNs not valid: Two-census-average CRN with bad Census-2 date.
Term
Term Apport Cat
Subject
Course
CRN
Section
Campus
200821
First Primary
MGMT
1002
34
0
M
Attd Meth
IW
Title
Not Valid: 2census/null Cens2
Exception CRNs not valid: Two-census-average CRN with bad Census-2 date.
Term
Term Apport Cat
Subject
Course
CRN
Section
Campus
200821
First Primary
MGMT
1002
35
0
M
200832
Third Primary
MGMT
1009
24
0
M
200832
Third Primary
MGMT
1009
25
0
M
Attd Meth
IW
IW
IW
Title
Not Valid: 2census/lower Cens2
Sport ISNC CLAS null-C2
Sport ISNC CLAS bad-C2
Exception CRNs not reported: No reportable student registrations.
Term
Term Apport Cat
Subject
Course
CRN
Section
Campus
200821
First Primary
MGMT
1004
58
0
A
200821
First Primary
MGMT
1004
59
0
A
200821
First Primary
MGMT
1004
61
0
A
Attd Meth
D
D
D
Title
No Rpt: no reg'd students Day
No Rpt: DB student only Day
No Rpt: RE ON census1 only Day
Exception CRNs not reported: Actual CRN with no reportable student attendance hours.
Term
Term Apport Cat
Subject
Course
CRN
Section
Campus
Attd Meth
200821
First Primary
ACCT
2430
12
0
M
P
Title
No Rpt: 0 stu hrs actual valid
| Reports and Processes
Exception CRNs not valid: CRN defined
Term
Term Apport Cat
Subject
200831
Second Primary
MGMT
200831
Second Primary
MGMT
200841
Intersession
MGMT
with CRN
Course
1001
1001
1001
Inmate Attribute and is incomplete for Actual or Independent
CRN
Section
Campus
Attd Meth
Title
14
0
M
W
Not Valid: INMATE NC
31
0
M
ID
Not Valid: INMATE NC
7
0
M
D
Not Valid: INMATE NC
Exception CRNs not reported: Course for CRN has a null credit status.
Term
Term Apport Cat
Subject
Course
CRN
Section
Campus
200821
First Primary
MKRT
1137
48
0
M
Attd Meth
D
Study Weekly Noncredit.
Weekly
ISD
Daily
Title
Not Valid: null course credit
Exception CRNs not reported: Apprenticeship CRN without an actual Attendance Method.
Term
Term Apport Cat
Subject
Course
CRN
Section
Campus
Attd Meth
200821
First Primary
ACCT
2430
13
0
M
W
200831
Second Primary
ACCT
2430
25
0
M
IW
200831
Second Primary
MGMT
1005
45
0
M
ID
200831
Second Primary
MGMT
1005
46
0
M
D
Title
Not Valid:
Not Valid:
Not Valid:
Not Valid:
Exception CRNs not valid: Census CRN with a null Last Date to Record Academic History,
Term
Term Apport Cat
Subject
Course
CRN
Section
Campus
Attd Meth
200821
First Primary
MGMT
1001
57
0
M
D
200832
Third Primary
MGMT
1004
18
0
M
W
200832
Third Primary
MGMT
1004
19
0
M
D
200832
Third Primary
MGMT
1004
20
0
M
IW
200832
Third Primary
MGMT
1004
21
0
M
L
200832
Third Primary
MGMT
1004
22
0
M
ID
which is required for evaluating drops.
Title
Not Valid: DAY null ACAD-Date
Not Valid: Sport Wkly nullACAD
Not Valid: Sport Day nullACAD
Not Valid: Sport IW nullACAD
Not Valid: Sport ISL nullACAD
Not Valid: Sport ID nullACAD
Apprent/AM
Apprent/AM
Apprent/AM
Apprent/AM
Week
ISWeek
IS Day
Day
395
Banner California Community Colleges Baseline Student Handbook
10-FEB-2012 10:31 PM
C3SC Working Instance
CCFS-320 Attendance Extract C3SC
* * * REPORT CONTROL INFORMATION - SVRCALX - Release 8.6 C3SC * * *
Parm Seq No: 44213
Parameters:
----------Academic Year :
District ID :
Reporting Period :
Include Exceptions :
2008
123
A
Y
PAGE 4
SVRCALX 8.6 C3SC
| Reports and Processes
396
Banner California Community Colleges Baseline Student Handbook
Copy Student CalWORKs Data Process C3SC (SVRSCWR)
This process was created to support the CalWORKs functionality. It is used to copy the CalWORKs student data. The process copies the
data within the SVRCWSD table and includes options for copying the data in the SVRCWSW table. You can copy data from one term to
another, from one district ID to another, or both. The output is sorted by student ID.
If the process is run for an ID/term/district ID combination for which data already exists in either table, that ID/term/district ID combination
will be skipped, but all other records will still be copied. This prevents duplicate data while providing flexibility.
| Reports and Processes
Parameter Name
Required?
Description
Values
Copy from Term
Yes
Code of the term from which CalWORKs student data is
to be copied.
Term Code Validation Form
(STVTERM)
Copy from District ID
Yes
Code of the district from which CalWORKs student data
is to be copied.
District/Division Code Validation
(GTVDICD)
Copy to Term
Yes
Code of the term to which CalWORKs student data is to
be copied.
Term Code Validation Form
(STVTERM)
Copy to District ID
Yes
Code of the district to which CalWORKs student data is
to be copied.
District/Division Code Validation
(GTVDICD)
Copy Active Student Data
Only
Yes
Indicator for whether only active records should be
copied. Active records are those for which the Active
check box in the Student Data block of the CalWORKs
Student Data Form (SVACWSD) is checked.
Y: Only active records are to be
copied (default)
CalWORKs eligibility status code(s) whose records
should be copied. If left blank, all records will be copied.
CalWORKs Eligibility Status
Validation Form (SVVELST)
CalWORKs Eligibility Status
No
N: All records are to be copied
397
Banner California Community Colleges Baseline Student Handbook
Parameter Name
Required?
Description
Values
Work Activity to Copy
Yes
Indicator for which work activity records should be
copied. Active work activity records are those for which
the Active check box in the Work Activities block of the
CalWORKs Student Data Form (SVACWSD) is
checked.
1: Only active work activity records
are to be copied (default)
2: Only active work activity records
for which no end dates have been
entered are to be copied
3: All work activity records are to be
copied
Run Mode
Yes
Mode in which to run the report.
AUDIT: Generate only the report
(default)
UPDATE: Save the changes to
SVRCWSD and SVRCWSW, and
generate the report
| Reports and Processes
398
Banner California Community Colleges Baseline Student Handbook
Report sample — Copy Student CalWORKs Data Process (SVRSCWR)
29-JAN-2007 02:01
Copy From:
Copy To:
Term
-----200635
200635
200635
200635
200635
C3SC Working Instance
Copy Student CalWORKs Data C3SC
Term: 200635
Term: 200635
District
-------456
456
456
456
456
Student-ID
---------207000001
ES0000008
T2TEST09
T2TEST11
T2TEST12
District ID: 123
District ID: 456
Copied Work
Activities
----------4
0
0
1
1
Student Name
-----------------------------------------------------------Jansen, Barbara
Eccles, Toni
Gardner, Joshua
Nelson, Wendi
Wood, Thomas
Processed Student IDs : 5
Copied Student IDs : 5
Processed Work Activities : 6
* * REPORT CONTROL INFORMATION * *
| Reports and Processes
Parm Seq No: 21419
Parameters:
----------Copy from Term :
Copy from District ID :
Copy to Term :
Copy to District ID :
Copy Active Student Only? :
CalWORKs Eligibility Status (Null for all) :
Work Activity to Copy
Run Mode
Start Date/Time :
End Date/Time :
29-JAN-2007 02:57:58 AM
29-JAN-2007 02:57:59 AM
200635
123
200635
456
Y
3
A
PAGE 1
SVRSCWR 8.0
399
Appendix A - Delivered Objects
The following tables list the objects delivered for the California localizations:
• “BOGW” on page 400
• “CalWORKs” on page 402
• “CCFS-320 Reporting” on page 403
• “Course Repeats” on page 407
• “Drop Rosters” on page 408
• “Enhanced Academic Calendar and Computed Drop Codes” on page 409
• “Faculty Load Limits” on page 410
• “MIS Reporting” on page 411
• “Registration Add Authorization Codes” on page 416
• “Waitlist” on page 417
BOGW
Delivered object
Name
What the object does
GTVDICD
District Division Code
Validation Form
Baseline form modified to include the College, District
Group Identifier, and Federal School Code fields
GTVDICD
District Division Code
Validation Table
Baseline table modified to store the college, district group
identifier, and federal school codes
STVATTS
Student Attribute Validation
Form
Baseline form modified to include the BOGW Indicator
field
STVATTS
Student Attribute Validation
Table
Baseline table modified to store the BOGW indicator
STVRESD
Residence Code Validation
Form
Baseline form modified to include the BOGW Eligibility
check box
STVRESD
Residence Code Validation
Table
Baseline table modified to store the BOG waiver eligibility
indicator
SVABTRM
BOG Waiver Terms Definition
Form
CALBSTU form for associating display order and terms
with a year/college combination
Banner California Community Colleges Baseline Student Handbook
| Appendix A - Delivered Objects
400
Delivered object
Name
What the object does
SVAINCR
BOG Income by Household
Size Rule Form
CALBSTU form for household size rules for BOG
eligibility
SVAPYMT
BOG Waiver Payment
Options Form
CALBSTU form for display and payment options for
BOGW
SVAREQD
BOG Waiver Required
Documentation Form
CALBSTU form for specifying whether documentation is
required for the eligibility codes
SVASFND
BOGW Student Funding
Form
CALBSTU form for application, eligibility, and payment
process information for an applicant’s BOG waiver
application
SVIFMND
BOGW Student Aid
Application Query Form
CALBSTU form for displaying information about an
applicant’s BOGW application.
SVMSAAP
BOG Application Mirror Table
CALBSTU table that stores
SVRBTRM
BOG Waiver Terms Definition
Table
CALBSTU table that stores the display order and terms
with a year/college combination
SVRGINC
BOG Household Size Rule
Table
CALBSTU table that stores the household size rules for
BOG eligibility
SVRISIR
State Aid ISIR Table
CALBSTU table that stores applicant ISIR information
used to qualify a student for the state BOGW B or C
SVRREQD
Required Documentation
Table
CALBSTU table that stores documentation requirements
for BOG waiver eligibility for Methods A, B, and Special
SVRSAAP
State Aid Table
CALBSTU table that stores data collected from the
BOGW application process
SVTISIR
State Aid ISIR Temporary
Table
CALBSTU table that stores data from the process that
extracts ISIR data from either the Banner Financial Aid
tables or a third-party financial aid system for verification
and editing before being moved to the State Aid ISIR
Permanent Table (SVRISIR)
SVTSAAP
State Aid Temporary Table
CALBSTU table that stores information from the BOGW
applications
SVVBGYR
BOG Waiver Year Validation
Form
CALBSTU form for validation information relevant to a
BOG Waiver academic year
SVVBGYR
BOG Waiver Year Validation
Table
CALBSTU table that stores validation information relevant
to a BOG Waiver academic year
SVVBMTL
BOG Waiver Marital Status
Validation Form
CALBSTU form for BOG waiver marital status codes
SVVBMTL
BOG Waiver Marital Status
Validation Table
CALBSTU table that stores BOG waiver marital status
codes
SVVELIG
BOG Waiver Eligibility Type
Validation Form
CALBSTU form for defining eligibility types for BOG
waivers
Banner California Community Colleges Baseline Student Handbook
| Appendix A - Delivered Objects
401
Delivered object
Name
What the object does
SVVELIG
BOG Waiver Eligibility Type
Validation Table
CALBSTU table that stores eligibility types for BOG
waivers
SVVMTHD
BOGW Eligibility Method
Code Table
CALBSTU table that stores eligibility method codes for
BOG waivers
CalWORKs
Delivered object
Name
What the object does
SVACWSD
CalWORKs Student Data
Form
CALBSTU form for CalWORKs student data
SVRCWSD
CalWORKs Student Data
Table
CALBSTU table that stores the data needed for MIS
Student CalWORKs Report (SC)
SVRCWSW
CalWORKs Student Work
Activity Data Table
CALBSTU table that stores the data needed for MIS
CalWORKs Student Work Activity Report (CW)
SVRSCWR
Copy Student CalWORKs
Data Process
CALBSTU process used to copy the CalWORKs student
data
SVVCMSV
CalWORKs Case
Management Service
Validation Form
CALBSTU form for CalWORKs case management
service codes
SVVCMSV
CalWORKs Case
Management Service
Validation Table
CALBSTU table that stores the CalWORKs Case
management service valid values needed for MIS Student
CalWORKs Report (SC)
SVVELST
CalWORKs Eligibility Status
Validation Form
CALBSTU form for CalWORKs eligibility status codes
SVVELST
CalWORKs Eligibility Status
Validation Table
CALBSTU table that stores the CalWORKs eligibility
status valid values needed for MIS Student CalWORKs
Report (SC)
SVVOTHS
CalWORKs Other Services
Validation Form
CALBSTU form for CalWORKs other services codes
SVVOTHS
CalWORKs Other Services
Validation Table
CALBSTU table that stores the CalWORKs other services
valid values needed for MIS Student CalWORKs Report
(SC)
SVVSCST
CalWORKs Student
Counseling Status Validation
Form
CALBSTU form for CalWORKs student counseling status
codes
Banner California Community Colleges Baseline Student Handbook
| Appendix A - Delivered Objects
402
Delivered object
Name
What the object does
SVVSCST
CalWORKs Student
Counseling Status Validation
Table
CALBSTU table that stores the CalWORKs student
counseling status valid values needed for MIS Student
CalWORKs Report (SC)
SVVSFST
CalWORKs Student Family
Status Validation Form
CALBSTU form for CalWORKs student family status
codes
SVVSFST
CalWORKs Student Family
Status Validation Table
CALBSTU table that stores the CalWORKs student family
status valid values needed for MIS Student CalWORKs
Report (SC)
SVVSWAS
CalWORKs Student Work
Activity Status Validation
Form
CALBSTU form for CalWORKs student work activity
status codes
SVVSWAS
CalWORKs Student Work
Activity Status Validation
Table
CALBSTU table that stores the CalWORKs student work
activity status valid values needed for MIS Student
CalWORKs Student Work Activity Data Report (CW)
CCFS-320 Reporting
Delivered object
Name
What the object does
bwlkfmgd
Mid Term Grades
Baseline Faculty and Advisor Self-Service page modified
to include more drop codes for positive attendance hours
collection
bwlkffgd
Final Grades
Baseline Faculty and Advisor Self-Service page modified
to include more drop codes for positive attendance hours
collection
GTVMTYP
Meeting Type Validation Form
Baseline form modified to include the Lab and To Be
Arranged fields
GTVMTYP
Meeting Type Validation Table
Baseline table modified to store the lab and “to be
arranged” indicators
SCADETL
Course Detail Information
Form
Baseline form modified to add additional fields to the
Supplemental Data tab for apportionment reporting
SCAPREQ
Catalog Prerequisite and Test
Score Restrictions Form
Baseline form modified so that the Copy function copies
the fields added for CALBSTU on SCACRSE for newly
created records
SCBSUPP
Supplemental Course Data
Table
Baseline table modified to store the values for the fields
added to the Supplemental Data tab of the Course Detail
Information Form (SCADETL)
SFAALST
Class Attendance Roster
Form
Baseline form modified to include more dropped codes for
positive attendance hours collection
Banner California Community Colleges Baseline Student Handbook
| Appendix A - Delivered Objects
403
Delivered object
Name
What the object does
SFASLST
Class Roster Form
Baseline form modified to include more dropped codes
SFAROVR
Registration Permit-Overrides
Control Form
Baseline form modified to include the Concurrent
Enrollment Rule and Exclude from Apportionment
check boxes
SFASRPO
Student Registration PermitOverride Form
Baseline form modified to include the Effective Date for
Apportionment field
SFRROVR
Registration Permit-Overrides
Control Table
Baseline form modified to store the values for the
concurrent enrollment rule and exclude from
apportionment indicators
SFRSRPO
Student Registration PermitOverride Table
Baseline table modified to store the apportionment
effective date
SLABLDG
Building Definition Form
Baseline form modified to include the Leased Building
and Center Code fields
SLBBLDG
Building Definition Table
Baseline table modified to store the leased building
indicator and center code
SOATERM
Term Control Form
Baseline form modified to include fields for academic
calendar default dates for use in CCFS-320 reporting
SOBPTRM
Part of Term Table
Baseline form modified to store the default dates for the
academic calendar as defined on the Schedule Calendar
Form (SSAACCL)
SSAACCL
Schedule Calendar Form
Baseline form modified to warn that closing a CRN with
no SSRMEET records will be excluded from
apportionment reporting
SSASECT
Section Form
Baseline form modified to support the enhanced contact
hour calculations
SSBSECT
Section General Information
Base Table
Baseline table modified to store the CCFS-320 reporting
year
SSRMEET
Section Meeting Times
Repeating Table
Baseline table modified to store the CCFS-320 reporting
intersession total hours
SSRROLL
Term Roll Process
Baseline process modified for functional changes related
to CALBSTU localizations of SSASECT and SIAASGN
form data, including contact hour calculations, CRN date
calculations, reporting year calculations, and special
CALBSTU-specific output messages
STVACCT
Attendance Accounting
Method Validation Form
Baseline form modified to allow the Actual check box to
be checked along with the Independent Study check box
STVATTR
Attribute Validation Form
Baseline form modified to allow for specifying whether a
CRN is an inmate-only CRN
Banner California Community Colleges Baseline Student Handbook
| Appendix A - Delivered Objects
404
Delivered object
Name
What the object does
STVATTR
Attribute Validation Table
Baseline table modified to store the value for the inmateonly CRN indicator, which helps determine the non-credit
status for two-census-average CRNs
STVRESD
Residence Code Validation
Form
Baseline form modified to allow for specifying whether a
residence code signifies “foreign” for MIS reporting
purposes and whether records with this residence code
are eligible for BOG waivers
STVRESD
Residence Code Validation
Table
Baseline table modified to store the MIS foreign and
BOGW eligibility data
STVRSTS
Course Registration Status
Code Validation Form
Baseline form modified to store the apportionment and
audit indicators
STVRSTS
Course Registration Status
Code Validation Table
Baseline table modified to store the apportionment and
audit indicators
STVTERM
Term Code Validation Form
Baseline form modified to allow for specifying the
apportionment category, term length multiplier, and
independent study term length multiplier for use in CCFS320 reporting
STVTERM
Term Control Table
Baseline table modified to store CCFS-320 reporting
apportionment categories, term length multipliers, and
independent study term length multipliers
SVAACYR
Academic Year Dates Form
CALBSTU form for defining apportionment reporting
dates associated with an academic year
SVAAPIZ
Academic Year
Apportionment Annualizer
Form
CALBSTU form for displaying calculated apportionment
annualizers and, if needed, entering overrides
SVBACYR
Academic Year Dates Table
CALBSTU table that stores the ending year number,
reporting periods, and date ranges for CCFS-320
reporting
SVBAPIZ
Academic Year
Apportionment Annualizers
Table
CALBSTU table that stores academic year apportionment
annualizers
SVBCALP
Report Definition Data Table
CALBSTU table that stores report definition data
extracted by the 320 Attendance Extract Process
(SVRCALX)
SVBCALX
Extract CRN Rules Table
CALBSTU table that stores rules for determining a CRN’s
reporting part and EDP number
SVRCAL9
CCFS-320 Part IX Report
CALBSTU report that lists details district-wide for Part IX
AB 540 and Special Admit PE Credit FTES
SVRCALD
CCFS-320 Detail Report
CALBSTU report that lists all details of the students
reported in the CCFS-320 Summary Reports (SVRCALS)
summarized by attendance type, term, and CRN
Banner California Community Colleges Baseline Student Handbook
| Appendix A - Delivered Objects
405
Delivered object
Name
What the object does
SVRCALN
CRN Data Table
CALBSTU table that stores CRN data extracted by the
320 Attendance Extract Process (SVRCALX)
SVRCALO
Student Registration Override
Data Table
CALBSTU table that stores student registration override
data extracted by the 320 Attendance Extract Process
(SVRCALX)
SVRCALP
PE Concurrent Enrollment
Process
CALBSTU process that lists enrollment information to
help satisfy the sports 10% concurrent high school
enrollment rule for apportionment
SVRCALR
Student Registration Data
Table
CALBSTU table that stores student registration data
extracted by the 320 Attendance Extract Process
(SVRCALX)
SVRCALS
Student Data Table
CALBSTU table that stores student data extracted by the
320 Attendance Extract Process (SVRCALX)
SVRCALS
CCFS-320 Summary Reports
CALBSTU group of reports that uses the extract data in
the CCFS-320 extract tables to create the primary report,
Parts I - VIII, and the faculty contact hours
SVRCALT
Term Data Table
CALBSTU table that stores term data extracted by the
320 Attendance Extract Process (SVRCALX)
SVRCALU
CCFS-320 Supplemental
Reports
CALBSTU report that creates a composite of the CCFS320 supplemental reports
SVRCALX
320 Attendance Extract
Process
CALBSTU process that extracts attendance data from the
CCFS-320 extract tables
SVVCCST
Course Credit Status
Validation Form
CALBSTU form for course credit status codes
SVVCCST
Course Credit Status
Validation Table
CALBSTU table that stores course credit status codes
SVVCENT
Center Code Validation Form
CALBSTU form for center codes for CCFS-320 reporting
SVVCENT
Center Code Validation Table
CALBSTU table that stores center codes for CCFS-320
reporting
Banner California Community Colleges Baseline Student Handbook
| Appendix A - Delivered Objects
406
Course Repeats
Delivered object
Name
What the object does
SCACRSE
Basic Course Information
Form
Baseline form modified to allow for specifying the repeat
type associated with a course
SCBCRSE
Course General Information
Base Table
Baseline table modified to store repeat types
SFAREGS
Student Course Registration
Form
Baseline form modified to support changes to registration
processing for repeat courses
SFRRGAM
Registration Administrative
Messages Report
Baseline report modified to display the complete
registration messages
SHAGRDE
Grade Code Maintenance
Form
Baseline form modified to include the Repeat Type field
SHARPTR
Repeat/Multiple Course
Rules Form
Baseline form modified to include the Repeat Limit
Maximum Non-satisfactory field
SHBRPTR
Repeat/Equivalent Course
Rules Table
Baseline table modified to store repeat limit maximum
non-satisfactory values
SHRGRDE
Grading Code Maintenance
Table
Baseline table modified to store repeat types
SVICRPT
Repetition Family Courses
Inquiry
CALBSTU form that displays information related to
course repeat setups for all courses in a course repetition
family
SVRCRPT
Course Repeat Details
CALBSTU report that lists for all courses the course
repeat related details found on SCACRSE
SVRSTCR
Registration Override
Message Table
CALBSTU table that stores additional overrides for
California Community College-specific messages for
course repeat limits and others
SVVCRFM
Course Repetition Family
Validation Form
CALBSTU form for defining course repetition families and
the related repeat limits
SVVCRFM
Course Repetition Family
Validation Table
CALBSTU table that stores the course repetition families
and the related repeat limits
Banner California Community Colleges Baseline Student Handbook
| Appendix A - Delivered Objects
407
Drop Rosters
Delivered object
Name
What the object does
bwvkdrop.
P_DispDropMaint
Drop Roster Maintenance
Page
CALBSTU Faculty and Advisor Self-Service page for
dropping students
bwvkdrop.
P_DropStudents
Drop Roster Maintenance
Confirmation Page
CALBSTU Faculty and Advisor Self-Service page for
confirming drops
SC_FAC_DROP_
ROS
Drop Roster Status
CALBSTU Faculty and Advisor Self-Service page for
viewing drop roster status information
SC_FAC_
SELTERM
Term Selection
CALBSTU Faculty and Advisor Self-Service page for
specifying the term for which rosters are to be accessed
SSAWSEC
Section Web Controls Form
Baseline form modified to all for excluding a CRN from
using the Drop Roster functionality
SSBFSEC
Schedule Faculty SelfService Display Controls
Table
Baseline table modified to store the drop roster indicator
SVADROP
Term Computed Registration
Drop Codes Form
CALBSTU form for creating computed registration drop
codes
SVARORL
Drop Roster Rules Form
CALBSTU form for defining drop roster rules for display in
Faculty and Advisor Self-Service
SVBDROP
Term Computed Registration
Drop Codes Table
CALBSTU table that stores STVRSTS codes to be used
for computed drops
SVBRORL
Drop Roster Rules Table
CALBSTU table for storing drop roster rules
SVBSECH
Section Drop Roster History
Table
CALBSTU table for storing drop roster history
SVISECH
Section Drop Roster History
Form
CALBSTU form for displaying status and key data about
drop rosters
SVISECS
Unrolled Section Grade
Statistics Form
CALBSTU form for displaying a CRN’s summary of
recorded grades
SVRROST
Drop Roster Status List
CALBSTU report for view the CRNs that will be affected
by the drop roster rules
SVRSDRP
Drop Roster Students
Processed Table
CALBSTU table for storing drop records of students who
were dropped by a drop roster processing session
Banner California Community Colleges Baseline Student Handbook
| Appendix A - Delivered Objects
408
Enhanced Academic Calendar and Computed
Drop Codes
Delivered object
Name
What the object does
bwlkfrad
Add or Drop Classes
Baseline Faculty and Advisor Self-Service page modified
to include records with calculated drop codes
bwskfreg
Add or Drop Classes
Baseline Student Self-Service page modified to include
records with calculated drop codes
SFAREGS
Student Course Registration
Form
Baseline form modified to allow for calculating drop codes
SOATERM
Term Control Form
Baseline form modified to add a window for setting
California-specific processing controls
SSAACCL
Schedule Calendar Form
Baseline form modified to allow for defining the last date
for refunds
SSAACRL
Schedule Academic Calendar
Rules Form
Baseline form modified to allow for defining calendar rules
for refund dates
SSASECT
Schedule Form
Baseline modified for several changes, including contact
hours calculation, reporting year, and showing a warning
message when no meetings exists for the CRN
SSBACRL
Census Information Base
Table
Baseline table modified to store last refund dates
SSBSECT
Section General Information
Base Table
Baseline table modified to store refund dates
SSRROLL
Term Roll Report
Baseline table modified to exclude the information and
fields that were altered or added for the functionality
STVACCT
Attendance Accounting
Method Validation Form
Baseline form modified to support CCFS-320 reporting.
STVACCT
Attendance Accounting
Method Validation Table
Baseline table modified to store the independent study lab
indicator value
SVADROP
Term Computed Registration
Drop Codes Form
CALBSTU form for creating computed registration drop
codes
SVBDROP
Term Computed Registration
Drop Codes Table
CALBSTU table that stores STVRSTS codes to be used
for computed drops
SVPACAD
Recalc Academic Calendar
Process
CALBSTU process for recalculating academic calendar
dates
Banner California Community Colleges Baseline Student Handbook
| Appendix A - Delivered Objects
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Faculty Load Limits
Delivered object
Name
What the object does
SIAASGN
Faculty Assignment Form
Baseline form modified to include faculty load limit
messages and calculations
SIATERM
Faculty Load Term Control
Form
Baseline form modified to allow for specifying whether the
system should track faculty load limits for the term
SIRASGQ
Instructor Schedule Report
Baseline report modified for the FTE calculation
SIRNIST
Non-Instructional Assignment
Faculty Load Limit Overrides
Table
Baseline table modified to store the load limit messages
for the saved assignments
SIRTRAL
Term Analysis Report
Baseline report that calculates and prints the faculty load
term analysis, including load limits messages
SSASECT
Schedule Form
Baseline form modified to include faculty load limit
messages and to calculate contact hours per California
regulations
SSRROLL
Term Roll Report
Baseline report modified to include the CALBSTU
SIRASGN columns and messages specific to CALBSTU
functionality
STVASTY
Assignment Type Code
Validation Form
Baseline form modified to allow for specifying whether the
assignment type is subject to faculty load limits
STVFSTP
Faculty Staff Type Code
Validation Form
Baseline form modified to allow for defining faculty staff
type codes, including faculty load limit settings
STVNIST
Faculty Non-Instructional
Type Code Validation Form
Baseline form modified to allow for specifying whether the
non-instructional assignment type is subject to faculty
load limits
SVALOLI
Faculty ID/Term-Specific
Load Limits Form
CALBSTU form for defining a different load limit for a
specific faculty member for the” administrative” level limits
SVILOQR
Faculty ID Load History
Query Form
CALBSTU form for querying settings, load data, and
calculated load for a faculty member including messages
to flag terms exceeding the defined load limits (summary
format)
SVRLOLI
Faculty ID/Term-Specific
Load Limits Table
CALBSTU table that stores the specific load limits for any
faculty ID/term combination that is used as the
“administrator override” as defined on SVALOLI
SVRLOLI
Faculty ID/Term Load Limit
Report
CALBSTU report that prints the faculty load limits for
faculty members defined on SVALOLI
SVRLOQR
Faculty ID Load History
Report
CALBSTU report that prints the faculty load history for
faculty members in summary format including messages
to flag terms exceeding the defined load limits
Banner California Community Colleges Baseline Student Handbook
| Appendix A - Delivered Objects
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MIS Reporting
Delivered object
Name
What the object does
SCACRSE
Basic Course Information
Form
Baseline form modified to allow for specifying the credit
status code associated with a course
SCADETL
Course Detail Information
Form
Baseline form modified to allow for specifying the funding
agency associated with a course
SCBCRSE
Course General Information
Base Table
Baseline table modified to store course credit status
codes
SCBSUPP
Supplemental Course Data
Table
Baseline table modified to store course funding agency
codes, course program status codes, and course noncredit category codes
SGAEOPS
Education Opportunity Prog/
Serv Base Table
Baseline table modified to store acceptance term codes
SGAEOPS
Education Opportunity
Programs & Services Form
Baseline form modified to allow for entering acceptance
term codes; also validates to allow only EPOS CARE
status cods for active Student records.
SGAUSDF
Student Institutional
Reporting Requirements
Form
Baseline form modified to rename the generic Element
fields to specify their uses and to add the migrant worker
or dependent, basic skills waiver, and indicators
SGBOEDU
Student Other Educational
Programs Table
Baseline table modified to store CARE acceptance term
codes
SGBUSER
Student Institutional
Reporting Requirements
Table
Baseline table modified to store values for the migrant
worker or dependent, basic skills waiver, and indicators
SMAPRLE
Program Definition Rules
Form
Baseline form modified to allow for assigning the counique program identifier code to a program
SMRPRLE
Program Rules Table
Baseline table modified to store co-unique codes
SOACALD
Calendar Day Information
Form
Baseline form modified, renaming the generic Day
Attribute fields to specify their uses, and a field was
added to accommodate overlapping session days
SOATEST
Test Score Information Form
Baseline table modified to store the campus code at
which a test was taken
SOBCALD
College Calendar Day
Information Table
Baseline table modified to store overlapping intersession
term codes
SORTEST
Student Test Score Table
Baseline table modified to store campus codes
SSASECT
Section Form
Baseline form modified to support the enhanced contact
hour calculations
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| Appendix A - Delivered Objects
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Delivered object
Name
What the object does
SSRMEET
Section Meeting Times
Repeating Table
Baseline table modified to support the enhanced contact
hours calculations
STVACCT
Attendance Accounting
Method Validation Form
Baseline form modified to allow for specifying whether an
attendance accounting method is for an independent
study lab and for combinations of settings needed by
California requirements
STVACCT
Attendance Accounting
Method Validation Table
Baseline table modified to support the MIS Reporting
functionality
STVASTY
Assignment Type Code
Validation Form
Baseline form modified to add the Non-Teaching/
Administrative check box
STVASTY
Assignment Type Code
Validation Table
Baseline table modified to store the Non-Teaching/
Administrative values
STVCAMP
Campus Code Validation
Form
Baseline form modified to change the field label from
District to District/College ID
STVDAYT
Day Type Validation Table
Baseline table modified to store secondary day codes
STVDAYT
Institutional Type of Day
Validation Form
Baseline form modified to allow for specifying whether a
code should be considered a secondary day code
STVEOPS
Education Opportunity Prog/
Serv Status Validation Form
Baseline form modified to allow for specifying whether a
code should be considered a CARE code
STVEOPS
Education Opportunity
Program and Services Status
Validation Table
Baseline table modified to store EOPS CARE status flags
STVMAJR
Major, Minor, Concentration
Code Validation Form
Baseline form modified to allow for specifying the
taxonomy of program (TOP) code associated with a major
STVMAJR
Major, Minor, Concentration
Validation Table
Baseline table modified to store TOP codes for majors
STVRESD
Residence Code Validation
Form
Baseline form modified to allow for specifying whether a
residence code signifies “foreign” for MIS reporting
purposes only
STVRESD
Residence Code Validation
Table
Baseline table modified to store the MIS foreign indicator
STVTERM
Term Code Validation Form
Baseline form modified to allow for specifying the term
identifier and term category for use in MIS reporting
STVTERM
Term Code Validation Table
Baseline table modified to store MIS term identifier GI03
codes and MIS term category codes
SVAIMIS
Institution MIS Control Form
CALBSTU form for specifying which programs are offered
by your institution
SVAMISH
MIS Special Historical Data
Form
CALBSTU form for historical student data required by the
Special Population Data Report (SG)
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| Appendix A - Delivered Objects
412
Delivered object
Name
What the object does
SVAMIST
MIS Special Term Data Form
CALBSTU form for student data required by the SG
Report
SVAMSHD
MIS Success and Support
Services Historical Data Form
CALBSTU form for historical student and applicant
educational goal and exempt status information required
by the SS report
SVAMSTD
MIS Success and Support
Services Term Data Form
CALBSTU form for term-specific student and applicant
educational goal and exempt status information required
by the SS report
SVBEXST
Exempt Status Table
CALBSTU table that stores student and applicant exempt
status data
SVBIMIS
Institution MIS Control Table
CALBSTU table that stores records on your institution’s
program offerings
SVBMCHS
Student MCHS/ECHS
Program Status Table
CALBSTU table that stores MCHS/ECHS status records
SVBMESA
Student MESA/ASEM Status
Table
CALBSTU table that stores MESA/ASEM status records
SVBPNTE
Student Puente Program
Status Table
CALBSTU table that stores Puente program status
records
SVBSCAA
Student Career Advancement
Academy (CAA) Status Table
CALBSTU table that stores CAA program status records
SVBSFYS
Foster Youth Status Table
CALBSTU table that stores foster youth status records
SVBSGPD
Guardian/Parent Information
Table
CALBSTU table that stores guardian/parent information
records
SVBSIST
Student Incarcerated Status
Table
CALBSTU table that stores incarcerated status records
SVBSMSS
Military Service Status Table
CALBSTU table that stores military service status records
SVBSUST
Student Umoja Program
Status Table
CALBSTU table that stores Umoja program status
records
SVQMISH
MIS Special Historical Query
Form
CALBSTU form for locating records for use in SVAMISH
SVRASMT
Services Assessment Table
CALBSTU table that stores student and applicant service
assessment data
SVRCNAD
Services Counseling and
Advising Table
CALBSTU table that stores student and applicant service
counseling and advising data
SVRCRIN
Services Career and Interest
Table
CALBSTU table that stores student and applicant service
career and interest data
SVREDGL
Education Goals Table
CALBSTU table that stores student and applicant
educational goals data
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| Appendix A - Delivered Objects
413
Delivered object
Name
What the object does
SVREDPL
Services Education Plan
Table
CALBSTU table that stores student and applicant service
education plan data
SVRORNT
Services Orientation Table
CALBSTU table that stores student and applicant service
orientation data
SVRPRGS
Services Academic Progress
Table
CALBSTU table that stores student and applicant service
academic progress data
SVRTMIS
MIS Student Success Term
Enrollment Absence Rules
Form
CALBSTU form for student success term enrollment
absence rules
SVRTMIS
MIS Student Success Term
Enrollment Absence Rules
Table
CALBSTU table that stores student success term
enrollment absence rules
SVTMSTI
Temporary Services Term
Information Table
CALBSTU table that temporarily stores supporting
information for the MIS SS report results.
SVVASST
Assessment Services
Validation Form
CALBSTU form for assessment service codes
SVVASST
Assessment Services
Validation Table
CALBSTU table that stores assessment service codes
SVVCINT
Career and Interest Services
Validation Form
CALBSTU form for career and interest service codes
SVVCINT
Career and Interest Services
Validation Table
CALBSTU table that stores career and interest service
codes
SVVCCST
Course Credit Status
Validation Form
CALBSTU form for course credit status codes
SVVCCST
Course Credit Status
Validation Table
CALBSTU table that stores course credit status codes
SVVCFUN
Course Funding Agency
Validation Form
CALBSTU form for course funding agency codes
SVVCFUN
Course Funding Agency
Validation Table
CALBSTU table that stores course funding agency codes
SVVCNCC
Course Non-Credit Status
Validation Form
CALBSTU form for course non-credit status codes
SVVCNCC
Course Non-Credit Status
Validation Table
CALBSTU table that stores course non-credit status
codes
SVVCOST
Counseling and Advisement
Services Validation Form
CALBSTU form for counseling and advisement service
codes
SVVCOST
Counseling and Advisement
Services Validation Table
CALBSTU table that stores counseling and advisement
service codes
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| Appendix A - Delivered Objects
414
Delivered object
Name
What the object does
SVVCPSC
Course Program Status
Validation Form
CALBSTU form for course program status codes
SVVCPSC
Course Program Status
Validation Table
CALBSTU table that stores course program status codes
SVVEPST
Education Plan Services
Validation Form
CALBSTU form for education plan service codes
SVVEPST
Education Plan Services
Validation Table
CALBSTU table that stores education plan service codes
SVVEXST
Services Exempt Status
Validation Table
CALBSTU table that stores exemption status codes
SVVGEDL
Guardian Education Level
Validation Form
CALBSTU form for guardian education level codes
SVVGEDL
Guardian Education Level
Validation Table
CALBSTU table that stores guardian education level
codes
SVVMCHS
Student MCHS/ECHS Status
Validation Form
CALBSTU form for MCHS/ECHS status codes
SVVMCHS
Student MCHS/ECHS Status
Validation Table
CALBSTU table that stores MCHS/ECHS status codes
SVVMESA
Student MESA/ASEM Status
Validation Form
CALBSTU form for MESA/ASEM status codes
SVVMESA
Student MESA/ASEM Status
Validation Table
CALBSTU table that stores MESA/ASEM status codes
SVVOSST
Orientation Services
Validation Form
CALBSTU form for orientation service codes
SVVOSST
Orientation Services
Validation Table
CALBSTU table that stores orientation service codes
SVVPNTE
Student Puente Program
Status Validation Form
CALBSTU form for Puente program status codes
SVVPNTE
Student Puente Program
Status Validation Table
CALBSTU table that stores Puente program status codes
SVVPRST
Academic or Progress
Probation Services Validation
Form
CALBSTU form for academic or progress probation
service codes
SVVPRST
Academic or Progress
Probation Services Validation
Table
CALBSTU table that stores academic or progress
probation service codes
SVVSIST
Student Incarcerated Status
Validation Form
CALBSTU form for incarcerated status codes
Banner California Community Colleges Baseline Student Handbook
| Appendix A - Delivered Objects
415
Delivered object
Name
What the object does
SVVSIST
Student Incarcerated Status
Validation Table
CALBSTU table that stores incarcerated status codes
SVVSUST
Student Umoja Program
Status Validation Form
CALBSTU form for Umoja program status codes
SVVSUST
Student Umoja Program
Status Validation Table
CALBSTU table that stores Umoja program status codes
SVVWIAV
Workforce Investment Act
Veteran Status Validation
Form
CALBSTU form for Workforce Investment Act veteran
status codes
SVVWIAV
Workforce Investment Act
Veteran Status Validation
Table
CALBSTU table that stores Workforce Investment Act
veteran status codes
Registration Add Authorization Codes
Delivered object
Name
What the object does
bwvkauth
Registration Add
Authorization Code Entry
CALBSTU Faculty and Advisor Self-Service and Student
Self-Service page used to enter a registration add
authorization code when registering in a class using SelfService
SFAREGS
Student Course Registration
Form
Baseline form modified to display messages, if applicable,
related to registration add authorization codes
SOATERM
Term Control Form
Baseline form modified to add a window for setting
California-specific processing controls
SSASECT
Schedule Form
Baseline modified to add a section-level control and
display dates
SVAAUTC
Registration Add
Authorization Codes
CALBSTU form for creating and displaying registration
add authorization codes
SVAAUTH
Enter Registration Add
Authorization Codes Form
CALBSTU form for assigning registration add
authorization codes in Banner® Student (only accessible
from SFAREGS)
SVBAUTH
Registration Add
Authorization Codes Table
CALBSTU table that stores registration add authorization
codes
SVPAUTG
Authorization Code Gen
Process
CALBSTU process that generates registration add
authorization code entries in SVBAUTH
SVPAUTL
List Regist Add Auth Codes
Report
CALBSTU report that prints information for the generated
registration add authorization code details
Banner California Community Colleges Baseline Student Handbook
| Appendix A - Delivered Objects
416
Delivered object
Name
What the object does
SVPAUTR
Remove Unused Reg Auth
Cd Process
CALBSTU process that deletes unassigned and/or
inactive authorization codes from SVBAUTH
SVRSTCR
Registration Override
Message Table
CALBSTU table that stores additional overrides for
California Community College-specific messages
SVTAUTM
Registration Authorization
Messages Table
CALBSTU table that stores registration authorization
messages
bwvkauth.
P_ProcAuthCode
Registration Add
Authorization Code Entry
Page
CALBSTU Self-Service page used to enter registration
add authorization codes in Student Self-Service and
Faculty and Advisor Self-Service
Delivered object
Name
What the object does
SFRBWLP
Batch Waitlist Notices
Process
Baseline process with functions that were modified to
allow special logic when both automated waitlist and
Registration Add Authorization Codes are active on the
same term and CRN
SSASECT
Schedule Form
Baseline form modified to display dates
Waitlist
Banner California Community Colleges Baseline Student Handbook
| Appendix A - Delivered Objects
417
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