Addendum #1 Request for Proposals for Patrol

Addendum #1 Request for Proposals for Patrol
Addendum #1
Request for Proposals for Patrol Unit Cameras
Issued: February 26, 2015
This Addendum is issued prior to receipt of bids to provide for certain clarification to the
specification for patrol unit cameras.
The Bidder shall acknowledge the receipt of this addendum by signing and dating this document
and incorporating in the bid package.
Expanded specifications for the equipment includes the following:
Digital Mobile Audio Video System:
o 7 complete units to support police cars (two camera system – front view,
rear seat, crash battery system);
Wireless Transmitter Units (microphone):
o One transmitter per car
Video Management Software, which shall include any and all required or necessary
software licenses.
The Equipment shall satisfy, without limitation, the following requirements:
1) Cameras
facing camera, which shall include the following features:
Optical zoom and digital zoom capability
Low light and/or night vision capable (color) - .03 Lux
Resolution of at least 450 horizontal lines at 30 frames per second
Automatic zoom and wide angle
Field of view (minimum of 16 feet wide at a distance of 20 feet from
Forward facing indicator to show that recording is on (to be viewed by the
officer to the front of the police unit)
Ability to recover a license plate image (auto zoom in and out)
Ability to read the recovered license plate without video enhancement
Auto/manual focus
Auto white balance/exposure
IR on/off (auto/manual)
Back light compensation
Lighting on/off
Lens’ designed to reduce lens flare/reflection
Camera rotates through 360 degrees
Minimum 12x digital zoom
The compact low-light color front camera shall not exceed 2.5” x 2.5” x
4.0” (W x H x L); and
xviii. The compact low-light color front camera shall operate on 12 volts DC
provided by its own power supply within the DVR. All connections to the camera,
for power and video, shall be made by a single cable that attaches using a quick
release connector from the top of the camera.
Rear (back seat) facing camera to include:
xix. Compact in size
Camera to be wide-angle to cover entire rear seat
xxi. Low light and/or night vision capable (color)
xxii. Resolution of at least 450 horizontal lines at 30 frames per second
xxiii. Auto or manual focus
xxiv. Auto white balance/exposure, and
xxv. IR on/off (auto/manual).
The equipment must be robust to handle the environment of a working police vehicle, which
environment may include dust, vibration, shock, extreme heat/cold temperatures, humidity, etc. In
its response, the Vendor is to identify any operating limitations that would impact the warranty
and any other features not listed.
2) Video monitor/display
The officer must be able to easily review the video in the car both in daylight and
nighttime conditions.
The universal monitor console controls shall include features such as:
Forward Search
xxvi. Reverse Search
xxvii. Index marking capability - used to mark a position in recording for later
instant retrieval
xxviii. Menu – to access programming options
xxix. The playback of video/audio must be able to be reviewed while the officer
sits in the vehicle; and
xxx. Display video along with time stamp, brake indicator, emergency lights
indicator, transmitter “on” indicator and unit number.
The monitor/control panel shall display the approximate amount of storage remaining
on the compact flash in an HH:MM format. An audible beep shall warn operator once
each minute when there is 1 hour, or less, of time remaining.
In its response, the Vendor is to identify any operating limitations that would impact the warranty,
and any other features not listed.
3) Wireless Transmitter/Microphones
a. The preferred spectrum for the wireless microphone transmitter is the 2.4 MHz band. The
transmitter will utilize digital spread spectrum technology. Other bands will be
b. 2.4 MHz wireless microphone shall allow the operator to remotely activate the DVR’s
RECORD mode by pressing a button on the wireless microphone transmitter.
c. The DVR shall automatically activate the 2.4 MHz wireless microphone’s transmit mode
whenever the DVR is placed into the RECORD mode by any method of activation.
d. The wireless microphone transmitter shall be capable of being deactivated remotely by
pressing the button on the transmitter in order to stop audio recording. This is necessary
when audio recordings are not be proper in certain situations.
e. When inserted into the charging receptacle of its base unit, the wireless microphone
transmitter shall synchronize with its base through the exchange of any one of randomly
selectable, digital spreading codes. Any other wireless microphone transmitter that may
have been previously synchronized with that base shall become unsynchronized.
f. Any 2.4 MHz wireless microphone transmitter shall operate exclusively with any vehicle
with which it is synchronized.
g. Each 2.4 MHz wireless microphone shall automatically detect other systems, or RF
(radio frequency) noise, on the same frequency and change to a clear channel, as
required, so that multiple vehicles can operate in very close proximity without cross talk
or serious degradation of audio performance.
h. The in-car base unit shall function as a transceiver to communicate with the 2.4 MHz
wireless transmitter and as a charger to charge the lithium-ion battery within the wireless
transmitter. A LED shall be provided on this base unit to indicate the progress of the
charging process. A second LED shall be provided to verify synchronization between the
base unit and the wireless transmitter each time the transmitter is inserted into the base
unit and to confirm that communication is established whenever the transmitter is
i. The 2.4 MHz wireless transmitter shall include a lithium ion polymer battery that shall
provide up to 10 hours of continuous transmit time, and 20 days of standby time. It shall
be able to fully recharge within 90 minutes.
j. The wireless microphone transmitter shall provide a backlit LCD display that will
provide battery status.
k. The wireless microphone transmitter shall have an effective range of 800 to 1000 feet or
In its response, the Vendor is to identify any operating limitations that would impact the warranty,
and any other features not listed.
4) Digital video recorder.
a. The video capture format must be an industry standard, and provide clear, sharp video
clips in a variety of lighting conditions. The DVR shall mount in standard equipment
consoles or glove boxes found in most law enforcement vehicles. It can also be
mounted in any remote location of the vehicle (i.e., trunk, etc.). For absolute reliability,
it shall have no moving parts and shall record onto compact flash (CF) media.
b. The DVR shall include a programmable pre-event recording mode allowing it to
capture images up to 60 seconds prior to the activation of the RECORD mode.
c. The DVR shall utilize an MPEG-4 application. The application shall allow for
simultaneous recording of two video channels and three audio channels.
d. The MPEG-4 used shall provide good quality real-time video images under both
daylight and night-time conditions whether the vehicle is stationary or moving.
e. Each frame of video shall be encrypted.
f. The DVR shall include an internal GPS receiver to provide vehicle position. The GPS
receiver shall also be used to set the internal DVR clock to the proper time and date so
that all vehicles display and record proper time.
g. Digital video files shall be transferred from the DVR by any of the following methods:
Removal of CF card
Ethernet cable
Automatically via the DVR’s wireless hotspot.
h. Post-event recording (minimum 30 seconds with administrator rights to adjust).
i. Capable of crash sensor pre-event trigger.
j. The front panel of the DVR shall have backlit controls for: RECORD, STOP,
PLAY/PAUSE, FAST FORWARD and FAST REVERSE. Removable media for hot
k. The front panel of the DVR shall have lighted indicators for: POWER ON, RECORD
and PLAY.
l. A USB port shall be provided on the DVR front panel to accommodate the transfer of
user information from a data key.
m. The DVR shall be provided with a sufficient GB compact flash card capable of holding
24 hours of recorded video with expansion capability to include larger size CF cards in
the future.
n. The compact flash card shall be easily removable to accommodate file transfer when
wireless transfer is not the preferred method of delivering files to the file server.
o. A locked door shall be provided on the front panel of the DVR to secure the removable
compact flash card as well as the MENU select button and power control switch. The
DVR RECORD function shall be disabled whenever this front door is open.
p. Manual activation of the DVR into the RECORD mode shall be attainable by means of
a backlit push button on the face of the DVR.
q. Automatic activation of the DVR into the RECORD mode shall be accomplished by
any of the following user programmable methods:
Activation of the vehicle’s emergency lights
Activation of the vehicle’s sire
Activation of any auxiliary input
Activation of either one or two wireless microphones
Exceeding of a predetermined GPS speed threshold.
r. The DVR shall provide a means to tag an incident at the time it is recorded with a
priority designation. There shall be a minimum of five priority levels available and
they shall be able to be defined/assigned by the agency upon system set-up.
s. Activation of the DVR’s STOP mode shall be accomplished by either pressing the
backlit STOP button on the face of the DVR or the stop button on the video monitor
t. When the video monitor’s display backlit PLAY button is pressed, a list of all prior
recordings shall appear on the MDT monitor screen. The user may select any recording
to view using function keys on the face of the DVR.
u. It shall be impossible to edit or delete recordings from within the vehicle.
v. DVR shall be capable of recording the agency’s choice of the following on screen
Position – longitude and latitude;
fficer name
Vehicle number
3 Mics
Vehicle Impact Sensor (option)
Vehicle Speed Sensor (VSS); and
Recording time remaining / storage available.
w. The DVR shall be housed to provide full RFI/EMI shielding and immunity. The rear
panel of the DVR shall have connectors for:
Camera 1
Camera 2
Wireless microphone 1
Wireless microphone 2
Backseat microphone input
Remote input
GPS antenna
Wireless LAN antenna
Ethernet; and
Power/lights/siren/auxiliary 1/auxiliary 2/brake – inputs.
DVR shall not exceed 7” X 6.25” X 2.5” (W x D x H).
The DVR shall be FCC Part 15 accepted.
In its response, the Vendor is to identify any operating limitations that would impact the warranty
and the Vendor is to identify any other features not listed.
5) Digital Mobile audio video system. The Digital Mobile Audio Video System shall be
capable of ensuring that the system will activate and record both audio and video when:
a. The equipment must be easy and intuitive to operate
b. Audio/video power on/off to prevent rear-seat suspect(s) to see/hear live recordings
c. The Digital Mobile Audio Video System shall be installed in a manner to ensure officer
safety and is mounted in a way to not obstruct the drivers view (interior roof mounted
for the front facing camera. Rear facing camera installation based on Vendors
d. All Digital Mobile Audio Video System equipment must be mountable within the
vehicle trunk.
e. The recording must be kept in a secured environment with the ability to lock the
media compartment restricting access. All locked media compartments must be keyed
the same and keys provided for each individual unit.
f. Capable of withstanding crash damage and fire resistant
g. The Digital Mobile Audio Video System shall operate on a power source that is filtered,
regulated, and short circuit protected.
h. The Digital Mobile Audio Video System will have a built-in (or attached) Global
Positioning Satellite (GPS) device capable of rendering latitude and longitude
coordinates, speed of the vehicle in MPH, date and Central Standard Time within the
recorded media. The clock for the Digital Mobile Audio Video System should be
capable of utilizing the GPS time, and keeping time within +/- two seconds per day or
better. The clock should be capable of automatic time synchronization of all devices.
i. System should include built-in diagnostics that automatically monitor the status of the
system, initiate audible and visual alarms in the event of any failure(s) or disruption of
the operations/recording processes, or when the recorder is running out of usable
recordable space, and provide system alerts.
In its response, the Vendor is to identify any operating limitations that would impact the warranty,
and any other features not listed.
6) Video management system. The Video Management System must be intuitive and user
friendly. It should be capable of administrator settings such as managing users, managing
groups of users, managing video files, and managing groups of video files, searching, audit
trails and reports. It shall have a secured login feature at start up of the Video Management
a. The Video Management System will also have the following features:
Ability to export a recording and/or to produce a portable recording (i.e., record to
DVD and have the ability to encrypt the file or prove authentication if challenged
in court);
ii. The response is to state, based on the Vendor’s past experience in other policing
agencies, expected data volumes and transfer rates;
iii. Application must be able to store and manage video files into case files defined by
a minimum of five different categories. Those categories must be customer
iv. Case files must be able to also manage other digital media types;
v. Data compression must be open industry standards. The response is to state the data
compression rates that are supported by the proposed system;
vi. The submittal response is to describe in detail the method that will be used to
archive and retrieve data;
vii. The system must be able to provide for file integrity and authentication;
viii. The server must be capable of connecting to the department’s existing network to
provide end-user review of stored video with the ability to search, retrieve and
playback recordings from all (or designated) network workstations; and
ix. The server and Video Management System must have necessary security levels for
users up to administrators.
b. The Video Management System (administrator console) should have the following
i. Create users by officer’s full name and ID number
ii. Assign passwords to users;
iii. Must be Web based meaning no separate software to view application will be
iv. Audit trail rights settings
v. File rights controls/security settings
vi. Assigning security levels based on user needs (viewing to administrator rights)
vii. Searching capable, but not limited to, the following:
based on unit number
officer name
officer ID number
date and time (range or specific)
indexing and
case number
Audit trails and reports capable, but not limited to the following:
view trails based on date and time
user names and ID numbers
file access
exporting of files
file security changes
setting changes
In its response, the Vendor is to identify any operating limitations that would impact the warranty,
and any other features not listed.
7) Storage Solution. The Vendor is to propose a back-end server and storage solution to
support keeping up to 12 hours of recorded video per day for each of the Department’s 7
vehicles. 100% of this video will be stored for a period of 45 days. Approximately 10%
will be stored for a period of one year. Approximately 2% will be stored indefinitely each
year. It may become necessary for the County to utilize their existing back up data storage
solution instead of any proposed back up (archive) storage solution. That determination
will be made after receipt of Vendor’s proposed solutions and itemized quotation.
a. The storage solution shall have the ability to set policies on how the system will manage
the storage.
b. The storage solution shall have the ability to perform scheduled tasks such as data
c. The Vendor shall identify whether systems support virtualization.
In its response, the Vendor is to identify any operating limitations that would impact the warranty,
and any other features not listed.
8) Wireless System. The Digital In-Car Video Solution must provide a method to get the data
out of the car quickly and securely. The video data shall upload directly from the police
car, using a wireless network link. The solution will also provide the capability to upload
video via Ethernet cable or CF card in the event time is of essence or the wireless uploading
system is not functional.
a. The Vendor must provide the equipment and services to implement a wireless
network infrastructure to support the uploading of end of shift video for the amount of
police units identified based on the average of video captured per vehicle per shift.
b. The system must be able to protect against rouge access points pinging out to police
units, and have security designed to prevent rouge client devices from connecting to
the station access point(s). The preferred design is to have the access point(s) pinging
for the desired client device rather than the client device constantly pinging for the
desired access point(s). This will ensure that rouge access points are not able to lock on
and decrypt a police unit system while that unit is in the field patrolling.
c. The Vendor shall indicate a time estimate to complete the upload based on three hours
of recorded video per vehicle, during a 12-hour shift. This should be based on the
Vendors experience and past or current work with other police departments. Real
examples are highly recommended.
d. The Vendor shall also provide a system that will upload video from an unattended
police unit with the ignition off. The system should be able to automatically power off
when uploading is completed, when a timer indicates to stop, or when low voltage is
e. The system shall also be able to remember where it left off in the event the police unit
drives away from the access point (out of range), or power is interrupted to the Digital
Mobile Audio Video System.
f. The server will verify that all files have been uploaded and completed and then “clean”
the CF card for next shift.
g. The wireless network shall included in the quoted costs station access points that meet
the following minimum standards:
Secured, intuitive administrator console
Network Authentication – minimum of Wi-Fi Protected Access 2
Data encryption
Encryption key – Shall be programmed by the police department
Access point equipped firewall (software)
In its response, the Vendor is to identify any operating limitations that would impact the warranty,
and any other features not listed.
9) Batteries. It is the intent of the County that any proposed devices that will be located within
the patrol unit be powered from the car battery. If this is not the case, the submittal response
must identify all instances in which batteries will be used in the proposed configuration,
and detailed specifications of the type of batteries that will be used. Anticipated battery life
for the proposed batteries is to be stated.
In its response, the Vendor is to identify any operating limitations that would impact the warranty,
and any other features not listed.
10) Other Accessories/Equipment.
The following equipment is desired by the County
based on our experience and understanding of the County's current analog system (these
items are not mandatory; however, they are highly desirable):
a. Vehicle Impact Sensor with Battery Backup: The vehicle impact sensor shall
acknowledge significant vehicle impact and shall activate the RECORD mode on the
DVR to capture the incident through the pre-event record function. In the case of a
vehicle battery failure, the module shall also provide auxiliary power to the DVR for
up to 10 minutes to maintain recording capability.
In its response, the Vendor is to identify any operating limitations that would impact the warranty,
and any other features not listed.
11) Wiring Specifications.
a. All circuit wires, breakers or fuses, and relays used shall be of sufficient size to carry
the maximum rated load of the circuit based on the specifications provided by the
equipment manufacturer.
b. All recommended gauge of wire, rated size of breakers, fuses or relays will be required
as specified in the manufacturers wiring diagrams. All provided wiring diagrams will
be adhered to as specified by the component manufacturers.
c. Wire shall be color-coded for easy identification in order to facilitate ease of
troubleshooting and repair and not conflict with current color-coded wire; if not colorcoded, each wire shall be identified by affixing visible tags with unique identification
at both ends and at 36-inch intervals in between. All wiring materials and equipment
shall be securely fastened in place, and routed in a manner that will prevent chafing.
d. Wires and connectors or splices shall be fastened together by either crimp or soldered
to maintain positive connectivity. Use of “Scotch Locks” as connectors or in wire
splices is not acceptable.
e. The Police Department designee shall approve equipment placement and layout unless
otherwise directed by the County.
f. All Digital Mobile Audio Video System will be installed in such a manner that they
are identical to one another in terms of equipment placement and installation.
In its response, the Vendor is to identify any operating limitations that would impact the warranty,
and any other features not listed.
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