Invitation to Tender 2016-052

Invitation to Tender 2016-052

Invitation to Tender 2016-052

Supply and Install Projectors and Peripheral’s

Facilities Management

May 9, 2016

Dalhousie University

Procurement Department

Invitation to Tender

DATE:

TENDER NUMBER:

May 9, 2016

2016-052/Supply and Install Projectors and Peripheral’s

CLOSING DATE: Tenders must be received before 4:00:00 p.m. Atlantic Time, as designated by the procurement office clock, Monday, May 30, 2016.

All to be in accordance with the following and the attached:

1. Information to Bidders: (5 pages)

2. Requirements: (6 pages)

3. Tender Summary Form: (3 pages)

4. Product Review Form: (3 pages)

5. Appendix A: Terms and Conditions of Bidding: (1 page)

6. Appendix B: Terms and Conditions of Purchase Order: (2 pages)

7. Appendix C - References: (1 page)

8. Appendix D – Room Diagrams (Booth layouts) and Existing Projector Specification Sheets (10 pages)

Bidders must submit their executed Tender and one exact copy on the forms provided by Dalhousie

University, and any other documentation requested throughout the Invitation to Tender, or deemed relevant by the Bidder. Tenders must be submitted in a sealed envelope with the Tender number clearly marked on the outside of the envelope. Electronic or facsimile Tenders will not be accepted.

It is the Bidder’s responsibility to ensure Tenders arrive, at the Procurement Department, no later than the closing date and time specified, at the following address:

DELIVER TENDERS TO:

Dalhousie University Procurement Department

RE: 2016-052/Supply and Install Projectors and Peripheral’s

Macdonald Building, Room 101

6300 Coburg Rd

Halifax, NS B3H 4R2

ADDENDA

Bidders are responsible for ensuring that they are aware of and have complied with any addenda as described in Section “Information to Bidders”

SITE VISIT

A site visit has been scheduled for 9:00 a.m. Atlantic Time, Thursday May 12, 2016 at Kenneth C. Rowe

Management Bldg , 6100 University Ave, Halifax, NS, B3H 4R2.

It is the Bidder's responsibility to clarify interpretation of any item in this Invitation to Tender as per section

COMMUNICATION, before the closing date and time specified, by contacting:

Tender Detail:

Patrick Greene, Senior Buyer, Procurement Department

Tel: 1.902.494.6528 | Email: [email protected]

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INVITATION TO TENDER 2016-052

SUPPLY AND INSTALL PROJECTORS AND PERIPHERAL’S

INFORMATION TO BIDDERS

1.

SCOPE OF WORK

1.1. Supply all labour, materials, tools, equipment and incidentals required for Supply and Install

Projectors and Peripheral’s as per requirements.

1.2. All equipment must meet applicable standards, CSA, approved equivalent or Dalhousie approved.

Provide details with Tender submission.

All products must have the certification mark directly on the product

1.3. Provide detailed pricing, including any quantity discount breaks and corresponding prices, with

Tender responses.

1.4. Provide detailed specifications with Tender responses including information with regards to operating costs including details of power consumption.

1.5. Provide warranty details (if required) with Tender responses.

1.6. Provide maintenance contract details (if required) with Tender responses.

1.7. Provide software specifications and upgrade details with Tender responses.

1.8. Provide a detailed list of required consumable items complete with current pricing.

1.9. Demonstration of Proposed units may be required at no cost to the University.

2. TAXES

2.1. All prices shall be Harmonized Sales Tax (HST) extra.

2.2. Where applicable, the Bidder shall indicate HST as a separate item on all documentation. The successful Bidder shall provide their HST Registration Number on all invoices.

3. DEFINITIONS

In this Invitation to Tender, the following words or phrases have the corresponding meanings:

3.1. “Contract Documents” means Dalhousie University Purchase Order.

3.2. “Owner” means Dalhousie University.

3.3. “Tender Summary Form” means a written and legal document signed, sealed and submitted by the bidder for the consideration of Dalhousie University, containing the bid price, and completion/delivery time.

3.4. “Tender Documents” means this Tender, those documents listed in the Tender Summary Form and all

Appendices to Tender.

3.5. “Tender Price” means monetary sum identified by the Bidder in the Tender Summary Form.

4. TENDER CALL

4.1. Tenders signed and dated must be received in sealed envelopes, before the stipulated date and time specified in the Invitation to Tender and marked as follows:

Dalhousie University Procurement Department

RE: 2016-052/Supply and Install Projectors and Peripheral’s

Macdonald Building, Room 101

6300 Coburg Rd

Halifax, NS B3H 4R2

4.2. No facsimile or electronic Tenders, or amendments thereto, will be accepted.

5. AMENDMENTS

5.1. Amendments to a submitted Tender will be permitted if received in writing, in a sealed envelope, prior to Tender closing time and if endorsed by the same party or parties who signed and sealed the

Tender.

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INVITATION TO TENDER 2016-052

SUPPLY AND INSTALL PROJECTORS AND PERIPHERAL’S

INFORMATION TO BIDDERS

6. CONFIDENTIALITY OF INFORMATION

6.1. All documents, information, specifications, requirements, tracings, or attachments provided by

Dalhousie University and pertaining to this Tender remains the property of the University and shall be treated in strict confidence by the Bidder. No part of this Tender may be transmitted to, or discussed with a third party, nor reproductions made thereof, without prior written consent of the University, except for the purpose of this Tender.

7.

8.

OWNERSHIP OF TENDERS

7.1. All documents, including Tenders, submitted to The Owner become the property of the Owner.

COMMUNICATION

8.1. The University will not assume responsibility for oral instructions or suggestions. Should the Bidder find discrepancies in, or omissions from the requirements or specifications, or should the Bidder be in doubt as to their meaning, the Bidder shall notify the Procurement Department, who may if necessary, send written addenda to all Bidders.

8.2. It is the Bidders responsibility to clarify interpretation on any item in these documents, by contacting the representatives in the Invitation to Tender. Clarifications and alternates requested by the Bidders must be submitted in writing by 4:00 p.m. Atlantic Time, five working days before the closing date.

The reply may be in the form on an addendum, a copy of which will be forwarded to known Bidders no later than 4:00 p.m. Atlantic Time, three working days before the closing date.

8.3. The Bidder shall notify the Owner in writing immediately upon finding discrepancies or omissions from the Tender Documents.

8.4. All Bidders will be notified in writing as to the award once a decision has been made.

8.5. There will be no obligation to receive unsolicited information, whether written or oral, from any

Bidder.

9. ADDENDA

9.1. Addenda may be issued during the Tender call, bidders are requested to note the number of Addenda considered in their bid on the Tender Summary Form.

9.2. Bidders are responsible for ensuring that they are aware of and have complied with any addenda by visiting www.gov.ns.ca/tenders

9.3. All addenda become part of the Tender documents. The bidder is deemed to have read and accepted all addenda issued prior to the deadline for issuing Addenda. The onus remains on bidders to make any necessary amendments to their Tender based on the addenda. The Tender price must include any changes or clarifications set out in the addenda.

9.4. Only written addenda shall be binding.

10. INDEMNITY

10.1. The successful bidder will be required to provide Dalhousie with proof that it owns or has sufficient rights in all intellectual property in the equipment and software that is supplied, and further to indemnify Dalhousie in the event of a third party claim for infringement of intellectual property rights in relation to the equipment or software.

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INVITATION TO TENDER 2016-052

SUPPLY AND INSTALL PROJECTORS AND PERIPHERAL’S

INFORMATION TO BIDDERS

11. PROJECT REQUIREMENTS

11.1.

Insurance

11.1.1. The successful bidder shall provide to the Project Manager proof satisfactory to the

University that the Bidder has valid subsisting public liability and property damage insurance, and owned and non-owned auto insurance, showing the types of coverage, the amounts and the effective dates of the insurance, which shall not be less than $2,000,000.00 (two million dollars) for bodily injury and property damage inclusive limits or such greater amounts as elsewhere provided in the Tender. The insurance policy shall remain in force for the duration of the Contract. All insurance premiums shall be paid by the successful Bidder.

11.2.

Worker’s Compensation

11.2.1. Account in Good Standing. The successful bidder shall provide to the Project Manager a letter from the Workers Compensation Board of Nova Scotia, stating that the Supplier has an

Account in Good Standing. The Supplier shall remain so for the duration of the Contract.

11.2.2. The Supplier shall conform to the regulations contained in the Occupational Health and

Safety Act.

12. CORPORATE REFERENCES

12.1. Bidders shall provide three corporate references along with information on the type and scope of business that you are providing these organizations. If you have been the Supplier for a contract similar in nature to the one envisaged in this Tender, provide that information, along with the name and telephone number of a contact person. The University reserves the right to contact references without prior consent of the Bidder. (Appendix C)

13. TENDER INELIGIBILITY

13.1. Tenders will be declared ineligible for consideration if they do not meet the following requirements.

13.1.1. Tenders that are not provided in sealed envelopes.

13.1.2. Tenders that do not include one signed copy of the Tender Summary Form.

13.1.3. Tenders that are not executed on the forms provided by the owner.

13.1.4. Tenders that are not signed, improperly signed or illegible.

13.1.5. Erasures, alterations to the tendered price(s) that are not initialled by or on behalf the bidder.

13.1.6. Tenders submitted after the date and time specified.

13.1.7. Tender Summary Forms submitted by facsimile transmission or email.

14. LATE SUBMISSIONS

14.1. Late submissions, upon request will be returned to the Bidder. Otherwise they may be kept on file for

Procurement records or shredded at the discretion of the Procurement Department.

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INVITATION TO TENDER 2016-052

SUPPLY AND INSTALL PROJECTORS AND PERIPHERAL’S

INFORMATION TO BIDDERS

15. EVALUATION BY THE UNIVERSITY

15.1. The University shall evaluate all valid Tenders and select the Tender most attractive to the University and which, in the sole discretion of the University, is deemed to be in the best interest of the

University.

15.2. Without limiting the meaning of the terms "most attractive" and "the best interest of the University", the following criteria normally will be included in the evaluation of Tenders:

15.2.1. Compliance to Tender Requirements and Specifications

15.2.2. Compliance to Contractual Terms and Conditions

15.2.3. Total evaluated cost

15.2.4. Delivery/completion time

15.2.5. Experience of Bidder on projects of similar size and scope

15.2.6. Previous experience with the University

15.2.7. Superior design features considered advantageous to Dalhousie

15.2.8. Operating and maintenance costs (where applicable)

15.2.9. Reliability/reputation of product being supplied (where applicable)

15.2.10. Adaptability and modification potential to meet future University needs

15.2.11. Ease of integration with current University operations

15.2.12. Environmental impact

15.2.13. Corporate Ethics Policy

15.3. Where the University has stated requirements or specifications that must meet a "minimum" standard, a Bidder may include a project or product, which exceeds said standards provided there are advantages to the University in terms of operating or capital costs or other relevant factors.

15.4. The University reserves the right to clarify any portion of a Tender with any Bidder and to negotiate with one or more Bidders during the evaluation process. Such clarification will form an integral part of that Bidder's Tender.

15.5. All costs incurred in preparing a Tender, or presenting or elaborating upon a Tender, shall be borne solely by the Bidder.

15.6. The University will evaluate Tender’s based on the evaluation criteria specified in the Tender

Document. The lowest or any Tender will not necessarily be accepted.

16. SUSTAINABILITY CONSIDERATIONS

16.1. The University will consider offers on products containing reclaimed materials and that preference will be given to those products containing the highest percent content of recycled post-consumer material when price, quality, delivery and other factors are equal.

16.2. In concert with efforts at the Office of Sustainability at Dalhousie University, we seek to minimize the energy usage and environmental impact of purchases. Consideration will be given to proposed systems that demonstrate high levels of energy efficiency in their design and specifications. Please include any relevant energy efficiency certification in the hardware proposal.

16.3. Evaluation of responses will include consideration of financial, social and environmental factors.

Bidders are encouraged to discuss these factors in their tender response.

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17. SPECIAL CONDITIONS

INVITATION TO TENDER 2016-052

SUPPLY AND INSTALL PROJECTORS AND PERIPHERAL’S

INFORMATION TO BIDDERS

17.1. Smoking is not permitted on University property.

17.2. No overtime charges of any kind will be permitted unless authorized by the University prior to the start of the work.

17.3. The successful Proponent shall, at all times, comply with the requirements of Dalhousie’s applicable policies, guidelines and procedures found at this link: http://www.dal.ca/dept/university_secretariat/policies.html

17.3.1. The following are particularly important:

17.3.1.1. Owner Contractor Safety Policy

17.3.1.2. Hot Work Policy

17.3.1.3. Asbestos Management Plan

17.3.1.4. Dalhousie Harassment Policy

17.3.1.5. Dalhousie Safety Program

17.3.1.6. Vehicle Anti-Idling Guideline

17.4. The successful Bidder shall ensure that Dalhousie’s property is kept clean of any rubbish or surplus materials resulting from the performance of services on behalf of Dalhousie. All costs associated with the removal of the debris from the premises shall be the responsibility of the Bidders.

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INVITATION TO TENDER 2016-052

SUPPLY AND INSTALL PROJECTORS AND PERIPHERAL’S

REQUIREMENTS

BACKGROUND

To replace the current data projectors that have reached the end of their useful lives in rooms 1007, 1009,

1011, 1014, 1016, 1020 and 1028 of the Kenneth Rowe Building. To also upgrade the video distribution system with HDMI feeds coming from the various podiums. To install various HDMI extenders and splitters as specified. To install and terminate dual RJ45 receptacles for the HDMI twisted pair podium connections as required.

A.

BUDGET ESTIMATE: The total estimated budget is approximately $105,000.00 Canadian Dollars,

excluding taxes.

i.

Bidders are encouraged to submit multiple options as per “ALTERNATES/OPTIONS” in

Information to Bidders above.

ii.

If no options exist within budget and/or if alternates have justified advantages we may choose those options pending available funds.

B. COMMENCEMENT/COMPLETION

It is intended that a Contract award be made as soon as possible following receipt of Tenders. Work must be completed no later than August 30, 2016. Bidders shall state their earliest firm delivery and installation schedule, in weeks, on the Tender Summary Form. Delivery will be to:

Kenneth C. Rowe Management Building

6100 University Avenue

Halifax, NS B3H 4R2

1. Design and Requirements

This is a brief description of each room with the design challenges and considerations:

1.1. Rowe 1007

The projection booth contains (2) EIKI LC-XG250L projectors mounted on medium height pedestal floor mounts aimed at (2) free standing Mylar mirrors. Each projector has (2) VGA and composite video connection. One screen is bigger than the other and projection is in the 4:3 format.

The smaller screen produces an image that fills it horizontally but not vertically. The 4:3 format is desirable in order to use the full area of the screens. The projector mounts and mirrors can be moved as there is space to re-position. We are upgrading the room to include HDMI feeds from the podium.

We would like the vendor to pull (2) lengths of provided Extron XTP DTP 24 cable from the podium location to the projector booth using existing conduit. The vendor will also supply (1) Crestron HD-

EXT3-C-B_System HDMI extender and (1) Black Box AVSP-HDMI 1X2 dual HDMI splitter with the associated connecting cables. In the current usage scenario, only (1) HDMI line will be used with the other awaiting a future digital upgrade. The splitter will feed the projectors.

1.1.1. Please see the room diagram (Appendix D) for more information.

1.2. Rowe 1009

The projection booth contains (2) EIKI LC-XG250L projectors mounted on short pedestal floor mounts aimed at (2) free standing Mylar mirrors. Each projector has (2) VGA and (1) composite video connection. The projection is in the 4:3 format which is desirable in order to use the full area of the screens. The projector mounts and mirrors cannot be moved as there is no space to reposition. The projectors have a very short mount attached to boards sitting on the floor. There is very little front to back movement capability. We are upgrading the room to include HDMI feeds

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INVITATION TO TENDER 2016-052

SUPPLY AND INSTALL PROJECTORS AND PERIPHERAL’S

REQUIREMENTS

from the podium. We would like the vendor to pull (2) lengths of provided Extron XTP DTP 24 cable from the podium location to the projector booth using existing conduit. The vendor will also supply (1) Crestron HD-EXT3-C-B_System HDMI extender and (1) Black Box AVSP-HDMI 1X2 dual HDMI splitter with the associated connecting cables. In the current usage scenario, only (1)

HDMI line will be used with the other awaiting a future digital upgrade. The splitter will feed the (2) projectors.

1.1.2. Please see the room diagram (Appendix D) for more information.

1.3. Rowe 1011

The projection booth contains (2) EIKI LC-XG250L projectors mounted on short pedestal floor mounts aimed at (2) free standing Mylar mirrors. Each projector has (2) VGA and (1) composite video connection. The projection is in the 4:3 format which is desirable in order to use the full area of the screens. The projector mounts and mirrors cannot be moved as there is no space to reposition. The projectors have a very short mount attached to boards sitting on the floor. There is very little front to back movement capability.

The room is being upgraded to include HDMI feeds from the podium. We would like the vendor to pull (2) lengths of provided Extron XTP DTP 24 cable from the podium location to the projector booth using existing conduit. The vendor will also supply (1) Crestron HD-EXT3-C-B_System

HDMI extender and (1) Black Box AVSP-HDMI 1X2 dual HDMI splitter with the associated connecting cables. In the current usage scenario, only (1) HDMI line will be used with the other awaiting a future digital upgrade. The splitter will feed the (2) projectors.

1.1.3. Please see the room diagram (Appendix D) for more information.

1.4. Rowe 1014

The projection booth contains (2) EIKI LC-XG250L projectors mounted on tall pedestal floor mounts aimed at (2) free standing Mylar mirrors. Each projector has (2) VGA and (1) composite video connection. The projection is in the 4:3 format which is desirable in order to use the full area of the screens. The projector mounts can be moved as there is space to re-position. The mirrors do not have any room to re-position as the room is an odd shape.

The room is being upgraded to include HDMI feeds from the podium. We would like the vendor to pull (2) lengths of provided Extron XTP DTP 24 cable from the podium location to the projector booth using existing conduit. The vendor will also supply (1) Crestron HD-EXT3-C-B_System

HDMI extender and (1) Black Box AVSP-HDMI 1X2 dual HDMI splitter with the associated connecting cables. In the current usage scenario, only (1) HDMI line will be used with the other awaiting a future digital upgrade. The splitter will feed the (2) projectors.

1.1.4. Please see the room diagram (Appendix D) for more information.

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SUPPLY AND INSTALL PROJECTORS AND PERIPHERAL’S

REQUIREMENTS

1.5. Rowe 1016

The projection booth contains (2) EIKI LC-XG250L projectors mounted on tall pedestal floor mounts aimed at (2) free standing Mylar mirrors. Each projector has (2) VGA and (1) composite video connection. The projection is in the 4:3 format which is desirable in order to use the full area of the screens. The projector mounts can be moved as there is space to re-position. The mirrors do not have any room to re-position as the room is an odd shape.

The room is being upgraded to include HDMI feeds from the podium. We would like the vendor to pull (2) lengths of provided Extron XTP DTP 24 cable from the podium location to the projector booth using existing conduit. The vendor will also supply (1) Crestron HD-EXT3-C-B_System

HDMI extender and (1) Black Box AVSP-HDMI 1X2 dual HDMI splitter with the associated connecting cables. In the current usage scenario, only (1) HDMI line will be used with the other awaiting a future digital upgrade. The splitter will feed the (2) projectors.

1.1.5. Please see the room diagram (Appendix D) for more information.

1.6. Rowe 1020

The projection booth contains (3) EIKI LC-XG250L projectors mounted on short pedestal floor mounts aimed a large free standing Mylar mirror. Each projector has (2) VGA and (1) composite video connection. The projection is in the 4:3 format which is desirable in order to use the full area of the large screen. The projector mounts can be moved as there is space to re-position.

The mirror does not have any room to re-position as the room is not very deep. The projector mounting angles are extreme.

The room is being upgraded to include HDMI feeds from the podium. We would like the vendor to pull (3) lengths of provided Extron XTP DTP 24 cable from the podium location to the projector booth using existing conduit. The vendor will also supply (1) Crestron HD-EXT3-C-B_System

HDMI extender and (1 Black Box) AVSP-HDMI 1X4 quad HDMI splitter with the associated connecting cables. In the current usage scenario, only (1) HDMI line will be used with the other awaiting a future digital upgrade. The splitter will feed the (3) projectors.

1.1.6. Please see the room diagram (Appendix D) for more information.

1.7. Rowe 1028

The projection booth contains (1) EIKI LC-X71 projector mounted to the back wall and aimed at a large stretch snap screen. No mirror is used. The projector has (1) VGA and (1) composite video connection. The projection is in the 4:3 format which is desirable in order to use the full area of the large screen. The current mounting location causes a large hotspot to be seen throughout the room.

We would like to have the new projector mounted in such a way that the hotspot is minimized.

This would mean lowering the projector and tilting it up slightly so that a viewer at the farthest position in the back of the room cannot see a hotspot on the screen.

The room is being upgraded to include an HDMI feed from the podium. We would like the vendor to pull (1) length of provided Extron XTP DTP 24 cable from the podium location to the projector booth using existing conduit. The vendor will also supply (1) Crestron HD-EXT3-C- B_System

HDMI extender with the associated connecting cables.

1.1.7. Please see the room diagram (Appendix D) for more information.

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REQUIREMENTS

1.8. Twisted Pair Connections

The HDMI lines running from the projector locations do not go directly to the podiums in rooms

1007, 1009, 1011, 1014, 1016 and 1020. In those rooms, the various connecting cables terminate at the end of the first row of student desks. There is a removable wooden panel with various termination plates with connections to the podium. A single gang, dual RJ45 wall plate with Extron shielded XTP DTP 24 couplers is to be installed here. An exception would be in room 1020 as it will require (3) RJ45 connections. A single shielded CAT6a cable will make a connection from the termination plate to the HDMI extender transmitter located inside the podium. In room 1028, the twisted pair line goes directly to the projector booth from the podium.

1.9. Projector Selection

The projector booths were installed in 2005 when a projector resolution of 1024 X 768 was standard with an aspect ratio of 4:3. The screens are set up for this format. Any new projector should meet a minimum resolution of 1280 X 1024 with an aspect ratio of 4:3.

The projectors are each fed from (2) VGA sources and (1) composite video source. This connectivity will need to remain with the addition of HDMI connectivity as well.

The projectors are under Crestron control and any new projector will require access to a commercial Crestron module offering projector control and bulb life statistics.

1.10. Power Requirements

1.10.1. None at this time. Projector booths and podiums have existing power.

1.11. LAN Requirements

1.11.1. None at this time.

1.12. Wiring

1.12.1. (2) Extron XTP DTP 24 cable feeds from the student desk area near the podium in rooms

1007, 1009, 1011, 1014 and 1016 to the projector locations inside the rear booths.

1.12.2. (3) Extron XTP DTP 24 cable feeds from the student desk area near the podium in room 1020 to the projector locations inside the rear booth.

1.12.3. (1) Extron XTP DTP 24 cable feed from the podium in room 1028 to the projector location inside the rear booth.

1.12.4. (1) 14 Ft. CAT6a shielded RJ45 cable from one RJ45 jack on the end panel to the twisted pair transmitter located in the podiums in rooms 1007, 1009, 1011, 1014, 1016 and 1020.

1.12.5. (1) 10 Ft. HDMI cable from the top of the podium to the input of the HDMI twisted pair transmitter located in the podium in rooms 1007, 1009, 1011, 1014, 1016, 1020 and 1028.

1.12.6. (1) HDMI cable (length TBD) from the twisted pair receiver to the HDMI splitter in the projector booths of 1007, 1009, 1011, 1014, 1016 and 1020.

1.12.7. (2) HDMI cables (length TBD) from the HDMI splitter to the projectors in the rear booth of

1007, 1009, 1011, 1014 and 1016.

1.12.8. (3) HDMI cables (length TBD) from the HDMI splitter to the projectors in the rear booth of

1020.

1.12.9. (1) HDMI cables (length TBD) from the twisted pair receiver to the projector in the rear booth of 1028.

1.12.10. Any other cables as necessary.

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REQUIREMENTS

2. Equipment List

Major Components

QTY MAKE MODEL DESCRIPTION

2.1. 14 TBD Data Projectors w/Lenses

2.2. 14 TBD Projector Mounts

2.3. 7 Crestron HD-EXT3-C-B_System Twisted Pair TX/RX Unit

2.4. 5 Black Box AVSP-HDMI 1X2 2 Port HDMI Splitter

2.5. 1 Black Box AVSP-HDMI 1X4 4 Port HDMI Splitter

2.6. 27 TBD Various Length HDMI Cables

2.7. 6 TechCraft ZKWP45SIL-2 Flush Wallplate for Keystone Inserts 2 Hole

2.8. 1 TechCraft ZKWP45SIL-1 Flush Wallplate for Keystone Inserts 1 Hole

2.9. 13 Extron XTP DTP 24 Coupler RJ45 Keystone Jack Inserts

3. Areas of Responsibility

3.1. Facilities Management

3.1.1. Coordinate install.

3.1.2. Supply bulk cable.

3.2. Outside Supplier – Installation, Labour and Miscellaneous Requirements

3.2.1. Specify and install new projectors and lenses.

3.2.2. Specify and install new projector mounts as required.

3.2.3. Pull new AV lines in existing conduit.

3.2.4. Supply and install twisted pair transmitters and receivers.

3.2.5. Supply and install HDMI splitters.

3.2.6. Supply and install any connecting cables.

3.2.7. Work in consultation with Classroom Planning and Technology on system design.

3.2.8. Assist in the Commissioning of the systems.

3.2.9. Perform any other related duties.

3.3. Classroom Planning and Technology (Dalhousie)

3.3.1. Coordinate installation.

3.3.2. Re-program the Crestron system as required.

3.3.3. Assist in the Commissioning of the system.

3.3.4. Train ITS AV staff and Faculty on system.

3.3.5. Perform any other related duties.

4. Notes

4.1. All bulk cable will be provided by Dalhousie University.

4.2. All Crestron programming will be performed by Classroom Planning and Technology (Dalhousie).

5. Support Documents

Existing Projector Specifications

5.1. EIKI LC-X71 Specification Sheet (Appendix D).

5.2. EIKI XG250L Specification Sheet (Appendix D).

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INVITATION TO TENDER 2016-052

SUPPLY AND INSTALL PROJECTORS AND PERIPHERAL’S

REQUIREMENTS

2. BULB INFORMATION

2.1. Bidders should define the bulb model # (s) needed to operate the proposed projector and include the following information:

2.2. Estimated life cycle costs

2.3. Max hours of use

2.4. Ease of installation instructions

2.5. Recommended installation by whom, and the effects on warranty

2.6. Cost for installation

2.7. Estimated down time

2.8. Pricing discount matrix for bulk ordering

3.

BID RESPONSE QUESTIONS (Please answer the following as a part of your tendered bid)

3.1 Identify who will provide warranty service and the turnaround time of service requests. Provide an explanation of the warranty regarding what is covered and for how long regarding parts and labour.

3.2 What is the anticipated delivery time when we order parts?

3.3 Bidders are to provide the location of the nearest service center and average turnaround for maintenance and repair.

3.4 Where do repairs that include, but not limited to:

3.4.1 advanced troubleshooting

3.4.2 replacing a circuit board

3.4.3 etc.

3.5 Where are basic services performed:

3.5.1 such as cleaning of filters

3.5.2 Replacing bulbs done?

3.6 Are there costs associated with software updates? If so, please provides details.

3.7 Bidders are to identify how they comply with CSA or approved equivalent or Dalhousie approved.

3.8 What is the recommended maintenance schedule and the associated costs for the proposed product?

4. BIDDER INNOVATION AND ALTERNATIVES/OPTIONS

4.1 The University encourages Bidder innovation. If a Bidder offers goods or services different than those specified in the Tender, and, these may be of advantage to the University, Bidders are strongly encouraged to submit as many of these alternatives as they see fit.

4.2 The original Tender Summary Form is to be completed to represent the requirements and specifications identified in the tender document. Alternative(s) or option(s) must be clearly distinguished and identified with the words “Alternate/Option A” or “Alternate/Option B” etc.

2016-052 - Supply and Install Projectors and Peripheral’s - Page 13 of 23

INVITATION TO TENDER 2016-052

SUPPLY AND INSTALL PROJECTORS AND PERIPHERAL’S

TENDER SUMMARY FORM

1. SCOPE OF WORK

1.1. Supply all labour, materials, tools, equipment and incidentals required for Supply and Install Projectors and Peripheral’s as per requirements.

1.2. All equipment must meet applicable standards, CSA, approved equivalent or Dalhousie approved. Provide details with Tender submission.

All products must have the certification mark directly on the product

1.3. Provide detailed pricing, including any quantity discount breaks and corresponding prices, with Tender responses.

1.4. Provide detailed specifications with Tender responses including information with regards to operating costs including details of power consumption.

1.5. Provide warranty details (if required) with Tender responses.

1.6. Provide maintenance contract details (if required) with Tender responses.

1.7. Provide software specifications and upgrade details with Tender responses.

1.8. Provide a detailed list of required consumable items complete with current pricing.

1.9. Demonstration of Proposed units may be required at no cost to the University.

2. REVIEW OF TENDER REQUIREMENTS

2.1. In Preparing their bid response to this tender, the undersigned bidder has (where applicable):

2.1.1. Carefully read all sections of this tender document and has prepared their bid on all information and instructions contained in this tender,

2.1.2. carefully examined the site of the work described herein and determined the quality and quantity of materials required

2.1.3. become familiar with local conditions and the character and extent of the work

2.1.4. Carefully examined every part of the proposed Contract, and thoroughly understands its stipulations, requirements, and provisions.

2.1.5. Investigated labour conditions, and has planned for the continuous execution of the work herein described.

2.2.

ADDENDA

The bidder is requested to confirm that it has included all addenda by listing the addenda numbers or, if no addenda were issued, by writing the word “None” on the following line:

____________________________. Proponents who fail to complete this section will be deemed to have received and included all addenda.

3. PRICE DETAIL

3.1. All prices shall be FOB Dalhousie University, offloaded and installed, freight prepaid and included.

3.2. If a Tender is accepted, the successful Bidder may make no variation of any quoted prices except for changes due to increases or decreases in eligible government taxes or duties, governmental transportation tariffs, or decreases in the price of technology.

3.3. All prices are assumed to be in Canadian Funds unless otherwise specified by the Bidder.

4. VALIDITY OF OFFER

4.1 Unless otherwise specified by the Bidder, Dalhousie will consider all Tenders irrevocable and valid for acceptance for a period of 60 days from the Tender closing date.

5.1 It is the intention of the University that if awarded, to award the complete Tender to one Bidder. In the event that the University’s requirements cannot be completely or ideally met, as determined by the

University, the award may be split amongst multiple proponents to best meet the needs of the University.

6.1 In Cases where the extended unit price is incorrect, the unit price on the original Tender Summary Form will be used and the total corrected.

6.2 If it becomes necessary to correct an error made on the Tender Summary Form, such correction must be initialled and dated by the person or persons signing the Tender Summary Form.

2016-052 - Supply and Install Projectors and Peripheral’s - Page 14 of 23

INVITATION TO TENDER 2016-052

SUPPLY AND INSTALL PROJECTORS AND PERIPHERAL’S

TENDER SUMMARY FORM

2.1

2.2

2.3

2.4

2.5

2.6

2.7

2.8

2.9

3.2

Manufacturer/

Model#

Unit Price

(Excluding HST)

TBD Data Projectors w/Lenses inclusive of all requirements

14

TBD Projector Mounts inclusive of all requirements

14

Crestron HD-EXT3-C-B_System Twisted Pair inclusive of all requirements TX/RX Unit

Black Box AVSP-HDMI 1X2 2 Port HDMI Splitter inclusive of all requirements

Black Box AVSP-HDMI 1X4 4 Port HDMI Splitter inclusive of all requirements

TBD Various Length HDMI Cables inclusive of all requirements

7

5

1

27

TechCraft ZKWP45SIL-2 Flush Wallplate for Keystone

Inserts 2 Hole inclusive of all requirements

TechCraft ZKWP45SIL-1 Flush Wallplate for Keystone

Inserts 1 Hole inclusive of all requirements

Extron XTP DTP 24 Coupler RJ45 Keystone Jack Inserts inclusive of all requirements

Outside Supplier – Installation, Labour and Miscellaneous

Requirements inclusive of all requirements

6

1

13

-

SHIPPING (FOB Dalhousie *Dalhousie reserves the right to ship through alternative methods)

Total Price

(Excluding HST)

Warranty

Details

Price Valid

For:

Delivery

In Weeks

ARO

TOTAL TENDERED PRICE (excluding HST):

$

If the required information in Tender Ineligibility is not included with the Tender submission it will be ineligible for consideration.

TERMS OF PAYMENT (minimum 30 days) _____________________________NAME OF FIRM: _________________________________________________________

COMPLETE ADDRESS: _______________________________________________________________________________________________________________________

TELEPHONE: _________________________________FAX: ________________________________ EMAIL: _________________________________________________

PRINTED NAME OF PRIMARY CONTACT PERSON WITH AUTHORITY TO COMMIT ON BEHALF OF THE BIDDER

______________________________________________________________________________________________________________________________________________

SIGNATURE: _________________________________________________________________________________ DATE: ________________________________________

2016-052 - Supply and Install Projectors and Peripheral’s - Page 15 of 23

Item

OPTIONAL ITEMS:

Replacement Bulbs

Manufacturer/Model#

A.

B.

C.

5. OPTIONAL WARRANTY

Item

D.

E.

F.

G.

H.

Extended Warranty Details

INVITATION TO TENDER 2016-052

SUPPLY AND INSTALL PROJECTORS AND PERIPHERAL’S

TENDER SUMMARY FORM

Quantity

Price

(Excluding HST)

Price Valid

For:

Delivery

In Weeks ARO

Total Duration of

Coverage in Years

Price

(Excluding HST) Price Valid For:

Notes/Comments

Notes/Comments

2016-052 - Supply and Install Projectors and Peripheral’s - Page 16 of 23

INVITATION TO TENDER 2016-052

SUPPLY AND INSTALL PROJECTORS AND PERIPHERAL’S

PRODUCT REVIEW FORM

Failure to complete this form will not result in a disqualification. Completing this form may assist in the evaluation process.

1. PROJECTOR

1.1

14 TBD Data Projectors w/Lenses

PRODUCT REVIEW DETAILS COMMENTS

1.2

14 TBD Projector Mounts

1.3

7 Crestron HD-EXT3-C-B_System Twisted Pair TX/RX

Unit

1.4

5 Black Box AVSP-HDMI 1X2 2 Port HDMI Splitter

1.5

1 Black Box AVSP-HDMI 1X4 4 Port HDMI Splitter

1.6

27 TBD Various Length HDMI Cables

1.7

6 TechCraft ZKWP45SIL-2 Flush Wallplate for

Keystone Inserts 2 Hole

1.8

1 TechCraft ZKWP45SIL-1 Flush Wallplate for

Keystone Inserts 1 Hole

1.9

13 Extron XTP DTP 24 Coupler RJ45 Keystone Jack

Inserts

2.

2.1

2.2

BULB INFORMATION

Bidders should define the bulb model # (s) needed to operate the proposed projector and include the following information:

Estimated life cycle costs

2.3

2.4

Max hours of use

Ease of installation instructions

2.5

2.6

Recommended installation by whom, and the effects on warranty

Cost for installation

2.7

2.8

Estimated down time

Pricing discount matrix for bulk ordering

PRODUCT REVIEW DETAILS

2016-052 - Supply and Install Projectors and Peripheral’s - Page 17 of 23

INVITATION TO TENDER 2016-052

SUPPLY AND INSTALL PROJECTORS AND PERIPHERAL’S

PRODUCT REVIEW FORM

Failure to complete this form will not result in a disqualification. Completing this form may assist in the evaluation process.

3.

3.1

Identify who will provide warranty service and the turnaround time of service requests. Provide an

PRODUCT REVIEW DETAILS

explanation of the warranty regarding what is covered and for how long regarding parts and labour.

3.2

What is the anticipated delivery time when we order parts?

3.3

Bidders are to provide the location of the nearest service center and average turnaround for maintenance and repair.

3.4

Where do repairs that include, but not limited to:

3.4.1 advanced troubleshooting

3.4.2 replacing a circuit board

3.4.3 etc.

3.5

Where are basic services performed:

3.5.1 such as cleaning of filters

3.5.2

Replacing bulbs done?

3.6

Are there costs associated with software updates? If so, please provides details.

3.7

Bidders are to identify how they comply with CSA or approved equivalent or Dalhousie approved.

3.8

What is the recommended maintenance schedule and the associated costs for the proposed product?

3.9

Identify who will provide warranty service and the turnaround time of service requests. Provide an explanation of the warranty regarding what is covered and for how long regarding parts and labour.

3.10

What is the anticipated delivery time when we order parts?

3.11

Bidders are to provide the location of the nearest service center and average turnaround for maintenance and repair.

2016-052 - Supply and Install Projectors and Peripheral’s - Page 18 of 23

INVITATION TO TENDER 2016-052

SUPPLY AND INSTALL PROJECTORS AND PERIPHERAL’S

PRODUCT REVIEW FORM

4.

Failure to complete this form will not result in a disqualification. Completing this form may assist in the evaluation process.

SAFETY/ENERGY STANDARDS:

PROVIDE DETAILS COMMENTS

4.1 Applicable standards

4.2

CSA or approved equivalent or Dalhousie approved.

Provide details with Tender submission.

All products must have the certification mark directly on the product.

4.3 Energy star-rated

WARRANTY (INITIAL)

YES NO PERIOD COMMENTS

Parts Included

Labour Included

When does Warranty Begin (i.e., upon delivery, installation etc.)

Service on site or provide location of your nearest service centre

WARRANTY (EXTENDED IF PURCHASED)

Parts Included

Labour Included

Service on site or provide location of your nearest service centre

YES NO PERIOD COMMENTS

2016-052 - Supply and Install Projectors and Peripheral’s - Page 19 of 23

INVITATION TO TENDER 2016-052

SUPPLY AND INSTALL PROJECTORS AND PERIPHERAL’S

TERMS AND CONDITIONS OF BIDDING

APPENDIX A

1.

GENERAL

1.1. The Bidder declares that the Tender is not made in connection with any other Bidder submitting a

Tender for the same goods or services and is in all respects fair and without collusion or fraud.

1.2. The Bidder represents that it does not discriminate based upon race, color, religion, sex, marital status, age, national origin, or disability.

1.3. It is the responsibility of the Bidder to ensure that no representative extends entertainment, gifts, gratuities, discounts or special services, regardless of value, to an employee of the University, or any member of the University Board of Governors, Senate, Faculty or Departments. Bidders shall report to the Director, Procurement, any attempt to obtain such favours. Furthermore, Bidders shall disclose if any University employee is involved with the Bidder's company in any way.

1.4. All documents, information, requirements, specifications, tracings, or attachments provided by the

University and pertaining to this Bid Document remain the property of the University and shall be treated in strict confidence by the Bidder. No part of this Bid Document may be transmitted to, or discussed with a third party, nor reproductions made thereof, without prior written consent of the

University.

1.5. The submission of a Tender shall be deemed proof that the Bidder is satisfied as to all provisions of the

Bid Document. The University will not entertain claims based on assertion by the Bidder that it was uninformed or unaware of requirements and specifications, terms or conditions, and addenda.

1.6. All Tenders shall be in enough detail to allow the University to determine the Bidder's position from the documents received. The University may refuse to consider any Tender that does not include documentation or other information specified in the Tender Bid Document.

1.7. Bidders are advised that no commitment shall exist until such time as the successful Bidder receives official written notice from the University.

1.8. The University reserves the right to cancel the Tender process at any time. In the event of any such cancellation, the University shall not be obligated to pay any costs, damages or claims of any type or kind to any Bidder or potential Bidder.

1.9. The successful Bidder shall agree to all University Terms and Conditions of Purchase Order.

2016-052 - Supply and Install Projectors and Peripheral’s - Page 20 of 23

INVITATION TO TENDER 2016-052

SUPPLY AND INSTALL PROJECTORS AND PERIPHERAL’S

TERMS AND CONDITIONS OF PURCHASE ORDER

APPENDIX B

1. Unless waived or otherwise agreed in writing by the University, this Purchase Order and its terms and conditions shall not be altered, amended, varied, or modified. Any inconsistent or additional terms or conditions proposed by the Supplier are hereby rejected and shall not bind the University in any way. In the event that the terms and conditions of this Purchase Order are in conflict with, or differ from, the Supplier's terms and conditions, the terms and conditions of this Purchase Order shall prevail.

2. All documents, information, specifications, blueprints, tracings, or attachments provided by the University and pertaining to this Purchase Order must be treated in strict confidence by the Supplier and must not be transmitted to, or discussed with, a third party, nor reproductions made thereof, without prior written authorization of the

University.

3. Unless otherwise specified, all shipments shall be delivered FOB destination, offloaded and installed (where specified), freight prepaid and included. It is the Supplier's responsibility to arrange full and complete protection of all shipments to the University. No additional charges of any kind, including charges relating to boxing, packaging or cartage will be allowed unless specifically agreed to in writing by the University. All packaging must adequately protect the goods given their specific nature. The Supplier shall ensure that University's property is kept clean of any rubbish or surplus materials resulting from the supply of goods or services. Title to goods, and the risk of loss or damage to such goods, shall transfer from the Supplier to the University upon delivery of the goods to, and acceptance of them by, the University.

4. The Supplier guarantees that goods or services will be delivered in accordance with the specification, drawing, sample, or quotation referenced or attached hereto, and agrees that this guarantee shall survive acceptance of goods or services by the University. Goods or services delivered which are not in accordance with this condition may be returned to the Supplier, or rectified by the Supplier, at the Supplier's expense, at the option of the

University.

5. In the event of the Supplier's failure to deliver as and when specified, the University may cancel this Purchase

Order in whole or in part without prejudice to other rights and remedies, and may return part or all of any shipment at the Supplier's expense.

6. Payments will be made in Canadian funds unless otherwise stated on this Purchase Order. Where applicable, the dates and amounts of cash discounts shall be established by receipt of correct invoice or correct material according to the terms of the Purchase Order, whichever is later.

7. Where applicable, the University may withhold any and all payments due under this Purchase Order until the

Supplier furnishes a statutory declaration as provided by a notary public stating that all invoices for labour and material provided to the Supplier relating to this Purchase Order have been paid in full.

8. Regardless of payment, all goods and services shall be subject to inspection and approval by the University without limitation as to time. The University may reject the goods and/or services, in whole or in part, and/or terminate the Purchase Order if, in the opinion of the University, the goods and/or services, in whole or in part, are unsatisfactory, non-conforming to Purchase Order specifications, or if the Supplier has breached any term or condition of this Purchase Order.

8.1 In the case of rejected goods, the University may either return the goods to the Supplier at the Supplier's risk and expense, or, advise the Supplier to remove the rejected goods, at the Supplier's risk and expense, whereupon any responsibility of the University with respect to the rejected goods shall absolutely cease.

8.2 In the case of rejected services, the University may either require the Supplier to re-perform the services at the Supplier's expense, or terminate the Purchase Order without payment and obtain the services from another source, at the Supplier’s expense.

9. In addition to the University's rights at law and any Supplier warranties, and regardless of payment, the Supplier shall, at its own expense, replace any goods or parts thereof or redo any services which become defective or unusable as a result of faulty manufacture, design, material or workmanship for a minimum period of one (1) year

(unless otherwise specified) from:

9.1 The date of acceptance of work and/or materials in the event such goods and services are purchased for the

University's use; or,

9.2 The date of the acceptance by the University of the entire project for the purposes of which the University ordered the goods and services covered by this Purchase Order.

9.3 Specific warranties relating to goods or equipment shall survive this clause. The Supplier warrants that the goods or services covered by this Purchase Order are fit and safe for the purpose or use for which they are intended.

2016-052 - Supply and Install Projectors and Peripheral’s - Page 21 of 23

INVITATION TO TENDER 2016-052

SUPPLY AND INSTALL PROJECTORS AND PERIPHERAL’S

TERMS AND CONDITIONS OF PURCHASE ORDER

APPENDIX B

10. The Supplier warrants and agrees that it has complied, and will continue to comply, with all applicable Workers'

Compensation and Employment Insurance Laws in the Province of Nova Scotia, and all other applicable laws, codes, regulations, rules and orders. The Supplier agrees to indemnify the University and save the University harmless if the Supplier fails to comply with the foregoing and, in the event of such failure, the University may cancel this Purchase Order without penalty. The Supplier further warrants that the prices set forth in this agreement are valid under all pertinent laws, orders and regulations.

11. Where work is performed on University premises, or is performed at other premises on behalf of the University, the Supplier may be required to provide proof satisfactory to the University that the Supplier has valid subsisting public liability and property damage insurance, and owned and non-owned automobile insurance, showing the types of coverage, and the amounts and the effective dates of the insurance, which shall not be less than

$2,000,000 (two million dollars) combined limit each accident or occurrence for bodily injury and property damage inclusive limits. Where the work to be performed warrants it, the University may require that the

Supplier’s liability insurance include the University as an Insured with respect to work performed by, or on behalf of, the Supplier.

12. Dangerous goods shall be shipped in compliance with all applicable environmental laws, rules, regulations and procedures. For all goods or materials subject to Workplace Hazardous Material Information System (WHMIS) legislation, Material Safety Data Sheets shall accompany the goods, and all applicable packaging shall bear the appropriate WHMIS labels.

13. The Supplier agrees to indemnify and hold harmless, the University, its Board of Governors, Senate, employees, students, servants and/or agents from and against all loss or expense by reason of the liability imposed by law upon the University, its Board of Governors, Senate, employees, students, servants, and/or agents, for damage, injury or expense because of bodily injury, including death, at any time resulting from, or sustained by any person or persons, or on account of damage to property, including loss of use thereof, arising out of or in consequence of the performance of this Purchase Order due to negligent or wrongful acts or omissions of the Supplier. The

Supplier further agrees to indemnify and hold harmless the University, its Board of Governors, Senate, employees, students, servants, and/or agents from all claims, demands, losses, costs, damages, actions, suits, or proceedings initiated by third parties arising from the negligence or wrongful acts or omissions of the Supplier, its employees and other persons for whom the Supplier is in law responsible.

14. The Supplier shall pay all royalties and patent license fees required for the performance of this Purchase Order, and at the Supplier's own expense, defend all suits and proceedings against the University and indemnify the

University against any award of damages, demands, losses, charges or costs made against the University if such suits or proceedings are based on any claim that any of the products or services supplied constitute an infringement of a patent by the Supplier. If any of the goods or services constitutes an infringement of patent and its use is enjoyed, the Supplier shall, at the Supplier's own expense, procure for the University, the right to continue using the product or service, replace or modify the product or service so it becomes non-infringing and meets the needs of the University, or pay the University for loss of use of the product or service.

15. It is the responsibility of the Supplier to ensure that no representative of the Supplier will extend entertainment, gifts, gratuities, discounts or special services, regardless of value, to an employee of the University, or any member of the University Board of Governors, Senate, Faculties or Departments. The Supplier shall report to the

Director, Procurement, any attempt to obtain such favours. Further, the Supplier shall disclose if any University employee is involved with the Supplier’s company in any way.

16. Fire, flood, explosion, strikes, lock-out, epidemic, accident, shortage of transportation, or other causes beyond the reasonable control of the University or the Supplier, which prevent the Supplier from delivering or the University from receiving and/or using any of the items covered by this Purchase Order, shall operate to suspend deliveries during the period required to remove such cause, subject however, to the University's right to cancel any such delayed order.

17. The Supplier shall not assign or sub-contract its interest in this Purchase Order without the prior written consent of the University. The Terms and Conditions of this Purchase Order shall survive any assignment, and shall not relieve the Supplier of its contractual obligations.

18. The law applicable to this Purchase Order shall be the law in the Province of Nova Scotia, an appeal to the

Supreme Court of Canada excepted. The agreement between the parties shall be binding upon them and their successors, executors and administrators.

19. Time shall be of the essence in the performance of this Purchase Order.

2016-052 - Supply and Install Projectors and Peripheral’s - Page 22 of 23

INVITATION TO TENDER 2016-052

SUPPLY AND INSTALL PROJECTORS AND PERIPHERAL’S

REFERENCES

APPENDIX C

INSTRUCTIONS: Complete this Form and submit.

REFERENCES

Bidders shall provide three corporate references along with information on the type and scope of business that you are providing these organizations. If you have been the Supplier for a contract similar in nature to the one envisaged in this Tender, provide that information, along with the name and telephone number of a contact person. The University reserves the right to contact references without prior consent of the Bidder.

Previous Scope & Product Supplied

Age

/Date of

Sale

Contact/Telephone

I declare that the information provided is true and correct to the best of my knowledge.

_______________________________

Name of Bidder

______________________________________

Signature

2016-052 - Supply and Install Projectors and Peripheral’s - Page 23 of 23

Tender 2016-052 Appendix D

Booth Layouts

DG_050316_Rev_01

5 | P a g e

Tender 2016-052 Appendix D

DG_050316_Rev_01

6 | P a g e

Tender 2016-052 Appendix D

DG_050316_Rev_01

7 | P a g e

Tender 2016-052 Appendix D

DG_050316_Rev_01

8 | P a g e

Tender 2016-052 Appendix D

DG_050316_Rev_01

9 | P a g e

Tender 2016-052 Appendix D

DG_050316_Rev_01

10 | P a g e

Tender 2016-052 Appendix D

DG_050316_Rev_01

11 | P a g e

Tender 2016-052 Appendix D

LC-X71

A

KEY FEATURES: LC-X71

5500 ANSI Lumens bright, at 90%+ uniformity, and a 1000:1 contrast ratio.

A true portable / installation projector, engineered for extended use.

3 panel LCD imaging for rich, color saturated visuals.

XGA resolution. Smart data compression / expansion, and video scaling.

Includes most professonal input configurations, including 5BNC and DVI.

Accepts analog and digital computer input, analog and digital w/HDCP video.

Compatible with Computer sources up to UXGA, Video sources up to 1080p.

Power zoom and focus. Power Lens shift. V & H Digital keystone correction.

Optional Wideangle and Telephoto lenses. Quick Lens Change System

Quiet operation: fan noise as low as 36 dBA in Eco-Mode.

Wireless/wired remote with mouse and laser pointer. Up to 49x digital zoom.

Converts Interlace to Progressive scan. 2-3 pulldown support.

Variable Power Management Option. Optional Local or Remote Keylock.

Custom Warmup Screen Image Option. Built-in Color Auto Picture Control.

3 Year* Projector Warranty!

XGA

Boardroom

Projector

LC-X71

Included Accessories:

Owner’s Manual on CD-ROM. QuickStart Manual. AC Power Cord. Lens Cover. VGA-type Computer Input Cable.

Wireless/wired Remote with Mouse Control and Laser Pointer & 2 x AA batteries. USB Cable for Computer Mouse control. Serial (DB9~8DIN)

control cable (RS-232). Lens Replacement Procedures.

Optional Accessories:

Replacement Lamp. Soft Carry Bag with Wheels and Telescoping Handle. ATA-Style Shipping Case with Wheels

and Telescoping Handle. A Range of Wideangle and Telephoto Lenses. Ceiling Mount. Ceiling Post and Plate. 100' (30M) Wired Remote Cable.

EZ-250 Local Control. PjNET Network Interface. NPC-1 Network Control.

Screen Brightness 5500 ANSI Lumens / 4200 in Eco-Mode

Illumination Uniformity

Size of Color Palette

Contrast Ratio

Horizontal Resolution

90%+

16.7 Million

1000:1 (Full ON/OFF)

800 TV Lines (HDTV)

Projection Lamp 318 Watt UHP

Estimated Lamp Life up to 1,500 hrs. in Standard, 2,500 hrs. in Eco

Imaging System

Screen Pixels

1.3” PolySilicon active matrix TFT Panels x 3

1024 x 768 in stripe configuration

Total Pixels

Lens Type

2,359,296 ((1024 x 768) x 3)

Power Zoom and Focus

Lens Specs Speed: f:1.8~2.1; FL: 1.905~2.473 in. (48.4~62.8 mm)

Lens Ratios Zoom Max:Min: 1.3:1; Throw:Width: 1.82~2.37:1

Image Diagonal

Image Width

Throw Distance

Front Elevation

31~400 in. (78.8~1016 cm)

2.07~26.7 ft. (0.63~8.2 m.)

4.6~48.2 ft. (1.4~14.7 m.)

up to 10.5° up

Anti Keystone Power Lens Shift, Ratio (Top:Bottom) 10:0~1:1

Vertical Keystone Correction Digital: up to 35°up or down.

Horizontal Keystone Correction Digital: up to 15° left or right

Scanning Frequency Auto: H Sync. 15-100 kHz; V Sync. 48-100 Hz

Dot Clock

Image Orientation

180 MHz

Normal, Reversed, Inverted

Local Control / Power Management Full Function / Auto Shut-Off

Remote Projector & Mouse Ctrl Wireless/Wired x 1 w/ Laser Pointer

Ports: Mouse: USB-Bx1, Control: 8-pinDINx1, Wired RC: MiniStereox1

Computer Native Resolution 1024 x 768 (XGA)

Computer: Compatibility UXGA (analog only),SXGA+, WXGA, XGA,

SVGA, VGA & MAC

Computer: Formats 1600x1200 through 640 x 480

Computer: Image Sizing Normal, or Smart Compressed or Expanded

Video: System Compatibility NTSC/PAL/SECAM/NTSC 4.43/PAL-M/N

Video: Compatibility 480i/p, 575i/p, 720p, 1035i, 1080i-50/60

1080psf24/25/30 (digital only)

SPECIFICATIONS: LC-X71

Video: Formats Supported 4:3 and 16:9

Video: Image Resizing Video Scaling Technology

Video: Systems Composite, S-Video, Component (Y,Pb/Cb,Pr/Cr)

Inputs:

1a. either Computer: HD15 x 1 Analog RGB

1b. or DVI-D x 1 Digital Computer or Video Input w/ HDCP

plus Audio: Stereo: MiniStereo x 1 (L & R)

2a. either Computer: BNC x 5 (RGBHV)

2b. or Video: BNC x 3 (Composite/Component: Y,Pb/Cb,Pr/Cr)

plus, Audio: Stereo: MiniStereo x 1 (L & R)

3.Video:

RCA x 3 (Composite/Component:Y,Pb/Cb,Pr/Cr) S-Video x1

Audio: RCA x 2 (L & R Stereo)

Audio: Amplifier

Stereo: 3 Watts RMS Internal, 5 Watts RMS External

Audio: Built In Speakers

Outputs:

Stereo: 2 x 3.5 in. (5 x 9 cm.) x 2

Computer: Monitor HD15 x 1 on Input 1 (switchable)

Computer: Audio Line Stereo: MiniStereo x 1 (L & R) (switchable)

Audio: External Speaker 5W x2 (Stereo) Push Terminal x 2 (front)

Fan Noise 42 dBA / 36 in Eco-Mode

Size (HxWxD)

Weight

6.6 x 12.6 x 16.8 in. (170.8 x 319 x 435.5 mm.)

19.8 lbs. (9.0 kg.)

Packaged Size (HxWxD) 12.0 x 17.1 x 24.2 in. (305 x 434 x 614 mm.)

Packaged Weight 28 lb. (12.7 kg.)

Power Requirements

Power Consumption:

100-240V AC, 50/60Hz

480 W / 370 W in Eco Mode

Heat: 1638 BTU/hr (413 Kcal/hr) / 1263 (318) in Eco Mode

Power Cord 10’ (3M) Type 3, Detachable

Safety Compliance

Security Facilities

UL / cUL / CE

Kensington® Security Slot

Operating Temperature

User Maintenance

41~95

0

F (5~35

0

C)

Clean Air Filter, Replace Lamp

Warranty: (to the original end-use customer)

Projector: 3 Yr. / 6000 Hr. *(Parts/Labor to Correct Defects)

Lamp: 90 Days/500 Hours Use* (Failed Lamp Replaced Pro-Rata)

* whichever occurs first

LC-X71 Breakthrough Features

1. Our brightest portable projector: 5500 Ansi Lumens! 3. Optional external air filter reduces maintenance.

2. Optical imaging engine optimized for extended use. 4. Computer compatibility up to UXGA and WXGA.

5. Video compatibility up to "1080i" digital (1080psf/24/25/30)

Projection Lamp Contains Mercury. Do not put in trash. Dispose-of as Hazardous Waste, according to Local, State or Federal Laws.

Caution! Laser Radiation (remote) – Do not stare into beam. Max. Output: 1 mW. Wave Length: 650 +/- 20 nm. Class II Laser Product.

Specifications subject to change without notice. ©2006 Eiki International, Inc. Issued June, 7 2006.

Eiki International, Inc., 30251 Esperanza, Rancho Santa Margarita, CA 92688-2132. Tel: 800-242-3454; Fax: 800-457-3454, E-mail: [email protected]

In Canada: 310 First St., Unit 2, P.O. Box 156, Midland, ON L4R 4K8. Tel: 800-563-3454, Fax: 800-567-4069, E-mail: [email protected]

Visit our World Wide Web site: http://www.eiki.com

Tender 2016-052 Appendix D

LC-XG250

3800 ANSI lumens

Get the rich color imaging of 3 panel LCD technology in a installation projector with unparalleled brightness and compatibility.

r 3800 ANSI Lumens bright, at 90%+ uniformity, and a 1000:1 contrast ratio.

r 3 panel LCD imaging for rich, color saturated computer and video projection.

r XGA resolution. Smart data compression/ expansion, and video scaling.

r Includes most professional input configurations, including 5BNC and DVI.

r Accepts analog and digital computer input, analog and digital w/HDCP video.

r Compatible with computer sources up to

UXGA, Video sources up to 1080i.

r Power zoom and focus. V & H power lens shift. Digital keystone correction.

Outstanding Features

1. High brightness and contrast. Range of optional lenses 0.8~11.3:1.

2. Physically centered lens. Projector supports pitch through 360°.

3. Power Lens Shift: Up 50%, Left or Right 15%.

4. Push-button lens replacement (no dismantling required).

5. One-way cooling system (1 in & 1 out port) simplifies installation.

6. Front-accessed high-capacity air filter simplifies maintenance.

7. Clogged air filter detection with both LED and on-screen warning.

8. Rear-accessed lamphouse makes lamp change easy.

9. Built-in test pattern array for easy adjustments.

r Optional Wideangle and Telephoto lenses.

Instant Lens Change System.

r Quiet operation: fan noise as low as 31 dBA. r Converts Interlace to Progressive scan.

3-2 (and 2-2) pulldown support.

r Variable Power Management Option.

Optional Local or Remote Keylock.

r Custom Warm-up Screen Image Option.

Built-in Color Auto Picture Control.

r Wireless/wired remote w/mouse & laser pointer. -50%~+700% digital zoom.

r 3 Year* Projector Warranty!

2345

Projectors... and more!

6.46"

13.7”

LASER RADIATION–

DO NOT STARE INTO BEAM

MAX OUTPUT : 1mW

WAVE LENGTH : 650 ≠

+

20nm

CLASS II LASER PRODUCT

Lamp Contains

Mercury. Donot put in trash.

Dispose-of-as Hazardous

Waste, according to the laws in your jurisdiction.

17.48”

INCLUDED ACCESSORIES:

Quick Start Guide. Owner’s Manual on CD-ROM. AC Power Cord

10’ (3M) Type 3, Detachable. Lens Cover. VGA (Dsub15~Dsub15) type Computer Input Cable. Wireless/Wired Remote with Mouse

Control and Laser Pointer & 2 x AAA batteries, USB Cable for

Computer Mouse control.

OPTIONAL ACCESSORIES:

Replacement Lamp. Serial (DB9~8DIN) control cable (RS-232). Soft

Carry Bag with Wheels and Telescoping Handle. ATA-Style Shipping

Case with Wheels and Telescoping Handle. A Range of Wideangle and Telephoto Lenses. Ceiling Mount. Ceiling Post and Plate. 100’

(30 M) Wired Remote Cable. EZ-250 Local Control. PjNET Network

Interface. NPC-1 Network Control.

3800 ANSI lumens

SPECIFICATIONS: LC-XG250

Brightness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

up to 3800 ANSI Lumens

Illumination Uniformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90%+

Size of Color Palette . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16.7 Million

Contrast Ratio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1000:1 (Full ON/OFF)

Projection Lamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300 Watt UHP x 1

Estimated Lamp Life . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . up to 3000 Hours of Use

Imaging System . . . . . . . . . . . . . . . . . . . . . . . 1.0” PolySilicon active matrix TFT Panels x 3

Screen Pixels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1024 x 768 in stripe configuration

Total Pixels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2,359,296 ((1024 x 768) x 3)

Lens Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Power Zoom and Focus

Lens Specs . . . . . . . . . . . . . . . . . . . . . . . Speed: f:1.7~2.1; FL: 1.3~1.69 in. (33 ~ 43 mm)

Lens Ratios . . . . . . . . . . . . . . . . . . . . . Zoom Max:Min: 1.3:1; Throw:Width: 1.64~2.13:1

Image Diagonal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30~300 in. (76.2~762 cm)

Image Width . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.0~20 ft. (0.61~6.1 m.)

Throw Distance (wide ~ tele) . . . . . . . . . . . . . . . . . . . . . . . . . 3.9~32.8 ft. (1.2~10.0 m.)

Front Elevation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . up to 5° up

Maximum Pitch . . . . . . . . . . . . . . . . . . . . . . . . anywhere up to 360° off the horizontal axis

Vertical Anti Keystone . . . . . . . . . . . . . . . . . . . . . . . . . . . . Power Lens Shift, Up only, 50%

Horizontal Anti Keystone . . . . . . . . . . . . . . . . . . . . . . . Power Lens Shift, Left or Right, 15%

Vertical Keystone Correction . . . . . . . . . . . . . . . . . . . . . . .

Digital: up to 40° Up or Down.

Scanning Frequency . . . . . . . . . . . . . . . . . . Auto: H Sync. 15-100 kHz; V Sync. 50-100 Hz

Dot Clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140 MHz Analog / 100 MHz Digital

Image Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Normal, Reversed, Inverted

Local Control / Power Management . . . . . . . . . . . . . . . . . . . . . Full Function / Auto Shut-Off

Remote Projector & Mouse Ctrl . . . . . . . . . . . . . . . . .

Wireless/Wired x 1 w/ Laser Pointer

Auxiliary Ports: . . . . . . . . . . . . . . . . . . . . . . . Mouse: USB-B x 1, Wired RC: MiniStereo x 1

Control: 8-pinDIN x 1, Network Interface: Option Connector x 1

Computer Native Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1024 x 768 (XGA)

Computer: Compatibility . . . . . . . . . . . . . . . . . . . . . . . . . . . UXGA & SXGA+ (analog only)

SXGA, WXGA, XGA, SVGA, VGA & MAC (analog & digital)

Computer: Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1600 x 1200 through 640 x 480

Computer: Image Sizing . . . . . . . . . . . . . . . . . Normal, or Smart Compressed or Expanded

Video: System Compatibility . . . . . . . . . . . . . . . NTSC/PAL/SECAM/NTSC 4.43/PAL-M/N

Video: Compatibility . . . . . . . . . . . . . . . . . . . 480i/p, 575i/p, 720p, 1035i, 1080i-50/60

Video: Formats Supported . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4:3 and 16:9

Video: Image Resizing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Video Scaling Technology

Video: Systems . . . . . . . . . . . . . . . . . . Composite, S-Video, Component Analog, and Digital

Inputs:

1a. either Analog Computer: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . HD15 x 1

1b. or Digital Computer, or Digital Video with HDCP: . . . . . . . . . . . . . . . . . . DVI-D x 1 plus, Stereo Audio: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . MiniStereo x 1

2a. either Analog Computer (RGBHV): . . . . . . . . . . . . . . . . . . . . . . . . . . . . . BNC x 5

2b. or Analog Video (Y,Pb/Cb,Pr/Cr) (BNC x 3): plus, Stereo Audio: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . MiniStereo x 1

3.

either Composite Video: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . RCA x 1 or S-Video: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . S-Video x 1

Outputs: plus, Stereo Audio: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . RCA x 2

Analog Computer: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . HD15 x 1

Stereo Audio - Variable Line . . . . . . . . . . . . . . . . . . . . . . . . . . .

Stereo: MiniStereo x 1

Audio: Amplifier . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Mono: 1 Watt RMS Internal

Audio: Built In Speaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 in. (28 mm.) x 1

Fan Noise . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . as low as 31 dBA

Overall Size (HxWxD) . . . . . . . . . . . . . 6.46 x 13.7 x 17.48 in. (164 x 348.1 x 444 mm.)

(Excluding 7.5 mm Foot) and 2.8mm Lens

Weight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19.2 lb (8.7 kg)

Packaged Size (HxWxD) . . . . . . . . . . . . . . . 14.6 x 19.3 x 23.3 in (370 X 490 X 590 mm)

Packaged Weight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

28.0 lb (12.7 kg

Power Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100-240V AC, 50/60Hz

Power Consumption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 430 ~ 360 Watts

Heat . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1467 BTU (370 KC) ~ 1228 BTU (310 KC)

AC Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10’ (3 M) Type 3 detachable x 1

Safety Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IEC(EN)60950, UL60950 / CUL

Electromagnetic Compatibility . . . . . . . . . . . . . . . . . . . . . . . . . . . .

FCC Class B, CE Mark

Security Facilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Kensington

®

Security Slot

Operating Temperature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41~950F (5~350C)

User Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Clean Air Filter, Replace Lamp

Warranty: (to the original end-use customer)

Projector . . . . . . . . . . . . . . . 3 Years / 6000 Hour Use*(Parts & Labor to Correct Defects)

Lamp . . . . . . . . . . . . . . . . .

90 Days / 500 Hours Use*(Failed Lamp Replaced Pro-Rata)

* whichever occurs first

Talk to your EIKI Dealer ... the "pro" in projectors.

2345

Projectors... and more!

Specifications subject to change without notice.

©2006 EIKI International, Inc. Printed in the USA. 11/15/06

Eiki International, Inc.

30251 Esperanza, Rancho Santa Margarita, CA 92688-2130

Tel: 800-242-3454; Fax: 800-457-3454, E-mail: [email protected]

In Canada, 310 First St.- Unit 2, P.O. Box 156, Midland, ON L4R 4K8

Phone: 800-563-3454, Fax: 800-567-4069 E-mail: [email protected]

http://www.eiki.com

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