Xerox PHASER 4500 Reference Guide


Add to my manuals
181 Pages

advertisement

Xerox PHASER 4500 Reference Guide | Manualzz

Phaser

TM

4500

l a s e r p r i n t e r

Reference Guide

Guide de référence

Guida di riferimento

Referenzhandbuch

Guía de referencia

Guia de referência

Naslaggids

Referensguiden

® www.xerox.com/office/4500support

Copyright © 2004, Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United

States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

XEROX

®

, The Document Company

®

, the stylized X

®

, CentreWare

®

, infoSMART

®

, Made For Each Other

®

, and

PhaserSMART

®

are registered trademarks of Xerox Corporation. Phaser

, PhaserPort

, and PhaserTools

™ are trademarks of

Xerox Corporation.

Adobe

®

Reader

®

, Illustrator

®

, PageMaker

®

, Photoshop

®

, PostScript

®

, ATM

®

, Adobe Garamond

®

, Birch

®

, Carta

®

, Mythos

®

,

Quake

®

, and Tekton

®

are registered trademarks and Adobe Jenson

, Adobe Brilliant Screens

technology, and IntelliSelect

™ are trademarks of Adobe Systems Incorporated or its subsidiaries which may be registered in certain jurisdictions.

Apple

®

, LaserWriter

®

, LocalTalk

®

, Macintosh

®

, Mac

®

OS, AppleTalk

®

, TrueType2

®

, Apple Chancery

®

, Chicago

®

, Geneva

®

,

Monaco

®

, and New York

® are registered trademarks, and QuickDraw

is a trademark of Apple Computer Incorporated.

Marigold

and Oxford

are trademarks of AlphaOmega Typography.

Avery

is a trademark of Avery Dennison Corporation.

PCL

®

and HP-GL

®

are registered trademarks of Hewlett-Packard Corporation.

Hoefler Text was designed by the Hoefler Type Foundry.

ITC Avant Guard Gothic

®

, ITC Bookman

®

, ITC Lubalin Graph

®

, ITC Mona Lisa

®

, ITC Symbol

®

, ITC Zapf Chancery

®

, and

ITC Zapf Dingbats

®

are registered trademarks of International Typeface Corporation.

Bernhard Modern

, Clarendon

, Coronet

, Helvetica

, New Century Schoolbook

, Optima

, Palatino

, Stempel

Garamond

, Times

, and Univers

are trademarks of Linotype-Hell AG and/or its subsidiaries.

Windows

®

and Windows NT

®

are registered trademarks of Microsoft Corporation.

Wingdings

in TrueType

®

format is a product of Microsoft Corporation. WingDings is a trademark of Microsoft Corporation and

TrueType is a registered trademark of Apple Computer, Inc.

Albertus

, Arial

, Gill Sans

, Joanna

, and Times New Roman

are trademarks of Monotype Corporation.

Antique Olive

®

is a registered trademark of M. Olive.

Eurostile

is a trademark of Nebiolo.

Novell

®

, NetWare

®

, NDPS

®

, NDS

®

, and Novell Directory Services

®

are registered trademarks, and IPX

and Novell

Distributed Print Services

™ are trademarks of Novell, Incorporated.

Sun

®

and Sun Microsystems

®

are registered trademarks of Sun Microsystems, Incorporated. SPARC

®

is a registered trademark of SPARC International, Incorporated. SPARCstation

is a trademark of SPARC International, Incorporated, licensed exclusively to Sun Microsystems, Incorporated.

UNIX

®

is a registered trademark in the US and other countries, licensed exclusively through X/Open Company Limited.

As an E

NERGY

S

TAR

®

partner, Xerox Corporation has determined that this product meets the E

NERGY

S

TAR

guidelines for energy efficiency. The E

NERGY

S

TAR

name and logo are registered U.S. marks.

This product uses code for SHA-1 written by John Halleck, which is being used with his permission.

This product includes an implementation of LZW licensed under U.S. Patent 4,558,302.

Other marks are trademarks or registered trademarks of the companies with which they are associated.

Contents

1 Features

Printer Tour . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Printer Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Available Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Printer Options and Upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Front Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Front Panel Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Front Panel Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Error and Warning Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Print Icon. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Menu Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Sample Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Available Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Printer Driver Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

Managing Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

Printer’s IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

CentreWare Internet Services (IS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

PhaserSMART . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

PrintingScout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13

Accessing the Startup Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13

Accessing Power Saver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

Preventing Access to Front Panel Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

File Security System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

Accessing Load Paper Timeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

Selecting Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16

Adjusting Front Panel Brightness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17

Adjusting Front Panel Contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18

Changing Printer Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18

Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19

Types of Fonts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19

Resident Printer Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19

Viewing a List of Available Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19

Printing a List of Available Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20

Downloading Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-21

Phaser™ 4500 Laser Printer i

Contents

Registering Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-24

2 Printing

Changing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Tray Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Supported Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Paper Weights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Paper Usage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Paper Storage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Paper that May Damage Your Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Basic Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Loading Paper in Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Loading Paper in Trays 2-4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15

Factors Affecting Printer Performance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18

Adjusting Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19

Setting Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19

Selecting Properties for an Individual Job (Mac) . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23

Selecting Print-Quality Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25

2-Sided Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26

Automatic 2-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26

Binding Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26

Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28

Printing Transparencies from Trays 1-4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28

Envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-31

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-31

Printing Envelopes from Trays 1-4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32

Labels, Index Cards, and Greeting Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34

Printing Index Cards from Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34

Printing Labels from Trays 1-4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-36

Printing Greeting Cards from Trays 1-4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-37

Custom Size Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-39

Loading Custom Size Paper in Tray 1-4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-39

Phaser™ 4500 Laser Printer ii

Contents

Advanced Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-42

Printing Separation Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-42

Printing Multiple Pages on a Single Sheet (N-Up) . . . . . . . . . . . . . . . . . . . . . . . . . . 2-43

Printing Negative and Mirror Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-44

Scaling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-45

Printing Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-46

Printing Cover Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-47

Printing or Deleting Proof, Saved, and Secure Print Jobs . . . . . . . . . . . . . . . . . . . . 2-48

Supplies and Recycling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-50

Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-50

Recycling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-50

3 Connections and Networks

Connections and IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Printer Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Connection Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Printer Management Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10

Using CentreWare Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10

Using Printer Management Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Windows 2000, Windows XP, and Windows Server 2003. . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Windows 2000, Windows XP, Windows Server 2003 Troubleshooting (TCP/IP) . 3-18

Windows NT 4.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Windows NT 4.x Troubleshooting (TCP/IP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-23

Windows 98 and Windows Me . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26

Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26

Windows 98 and Windows Me Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30

Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30

Enabling and Using EtherTalk for Mac OS 9.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30

Enabling and Using TCP/IP for Mac OS 9.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31

Enabling or Using TCP/IP or AppleTalk for Mac OS X, Version 10.1 or Higher . . 3-33

Macintosh Troubleshooting (Mac OS 9.x, Mac OS X, Versions 10.1 and 10.2) . . . 3-34

Phaser™ 4500 Laser Printer iii

Contents

Novell NetWare. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36

Configuration Software for NetWare Networks . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36

Quick Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36

Advanced Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36

NetWare 4.x, NetWare 5.x, and NetWare 6.x Print Server Setup . . . . . . . . . . . . . . 3-37

Novell NetWare Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-37

UNIX (Linux) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41

Quick Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41

Additional Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-42

4 Troubleshooting

Automatic Diagnostic Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

PhaserSMART Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Front Panel i Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

PrintingScout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Jam at the Exit and Jam at the Rear . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Jam at the Exit and Jam at the Rear (with Duplex Unit). . . . . . . . . . . . . . . . . . . . . . . 4-5

Jam at the Exit - Open Top Cover to Clear. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Jam at the Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Jam at the Top Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Jam at the Duplex Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Jam at the Stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19

Paper Size Jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20

Print-Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24

Diagnosing Print-Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24

Repeating Defects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29

Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Cleaning the Outside of the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Front Panel Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31

Status Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31

Error and Warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31

Moving and Repacking the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-36

Precautions for Moving the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-36

Moving the Printer Within the Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-37

Preparing the Printer for Shipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-37

Additional Resources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38

Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38 infoSMART . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38

Web Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38

Phaser™ 4500 Laser Printer iv

A User Safety

B Warranty

C Printer Specifications (English Only)

D Regulatory Information

(English Only)

E Material Safety Data Sheet (English Only)

F Product Recycling and Disposal (English Only)

Index

Contents

Phaser™ 4500 Laser Printer v

Features

This section includes:

"Printer Tour" on page 1-2

"Front Panel" on page 1-5

"Printer Drivers" on page 1-9

"Managing Your Printer" on page 1-11

"Printer Settings" on page 1-13

"Fonts" on page 1-19

"Registering Your Printer" on page 1-24

Phaser™ 4500 Laser Printer

Copyright © 2004 Xerox Corporation. All Rights Reserved.

1-1

Phaser™ 4500 Laser Printer

Printer Tour

This topic includes:

"Printer Features" on page 1-2

"Available Configurations" on page 1-2

"Front View" on page 1-3

"Rear View" on page 1-3

"Printer Options and Upgrades" on page 1-4

Printer Features

The Phaser 4500 Laser Printer embodies many features to meet your printing needs:

Great performance and superior print quality

36 pages per minute (ppm) (Letter)

34 ppm (A4)

Up to 512 MB of RAM

Flexible paper handling

Standard 150-Sheet Tray

■ Standard 550-Sheet Tray

Two optional 550-Sheet Feeders

Optional 500-Sheet Stacker

Total paper capacity of 1800 sheets

Accommodates a wide range of media types

Wide variety of productivity features

■ PhaserSMART online troubleshooting

CentreWare IS provides an embedded web server to help manage, configure, and troubleshoot the printer from your computer.

Usage Analysis Tool provides cost tracking that logs each job and the cost for each page.

PrintingScout provides on-screen notification and guidance if the printer needs help.

Available Configurations

The Phaser 4500 Laser Printer has four configurations

:

Configurations

Features

Maximum Print Speed (Pages Per Minute)

Hard Drive

PostScript and PCL Fonts

4500B

36

Optional

Standard

Printer Configuration

4500N

36

Optional

Standard

4500DT

36

Optional

Standard

4500DX

36

Standard

Standard

Copyright © 2004 Xerox Corporation. All Rights Reserved.

1-2

Printer Tour

Configurations (Continued)

Features

550-Sheet Feeder

500-Sheet Stacker

Automatic 2-Sided Printing (Duplex)

Front View

3

2

1

4

5

6

7

8

4500B

Optional

Optional

Optional

Printer Configuration

4500N

Optional

Optional

Optional

4500DT

Standard

Optional

Standard

4500DX

Standard

Standard

Standard

11

10

9

4500-072

1.

Paper stop

2.

Front panel

3.

Tray 1

4.

On/Off switch

5.

Tray 2

6.

Optional Tray 3

7.

Optional Tray 4

8.

Paper gauge

9.

Print cartridge

10.

Standard output tray

11.

Optional 500-Sheet stacker

Rear View

9

1

2

3

4

8

7

5

6

1.

Parallel cable connection

2.

Ethernet 10/100 Base-T connection

3.

USB connection

4.

Configuration card

5.

Power receptacle

6.

Duplex unit

7.

Rear cover

8.

Stacker rear cover

9.

Stacker extension

4500-073

Phaser™ 4500 Laser Printer

1-3

Printer Tour

Printer Options and Upgrades

Options and upgrades are available for the Phaser 4500 Laser Printer.

Note

Print a “Configuration Page” after installing an option to confirm that the option has been installed correctly.

Upgrades

■ Phaser 4500B to 4500N

Options

64 MB, 128 MB, and 256 MB memory cards for the two RAM slots

Up to two 550-Sheet feeders

500-Sheet stacker

Internal hard drive with additional PostScript fonts

16 MB Flash memory

Duplex unit

550-Sheet tray

Upgrade kit

For more information on printer options and upgrades, go to www.xerox.com/office/

4500supplies .

Resources

You can obtain information regarding your printer and its capabilities from the following sources:

Information

Setup Guide

Quick Reference Guide

Warranty

Reference Guide

Printer Management Tools infoSMART Knowledge Base

PhaserSMART

Technical Support

Information Pages

Source

Packaged with printer

Packaged with printer

Packaged with printer

Packaged with printer

(User Documentation CD-ROM) www.xerox.com/office www.xerox.com/office/infoSMART www.phaserSMART.com

■ www.xerox.com/office/4500support

Front panel

CentreWare IS

Printer Driver

Phaser™ 4500 Laser Printer

1-4

Phaser™ 4500 Laser Printer

Front Panel

This topic includes:

"Front Panel Features" on page 1-5

"Front Panel Layout" on page 1-6

"Error and Warning Messages" on page 1-7

"Print Icon" on page 1-7

"Menu Map" on page 1-7

"Information Pages" on page 1-7

"Sample Pages" on page 1-8

Front Panel Features

The front panel:

Displays the printer’s operating status (for example,

Printing

,

Ready to Print

, printer errors and warnings).

Prompts you to load paper, replace supplies, and clear jams.

Enables you to access tools and information pages to help resolve problems.

Enables you to change printer and network settings.

Go to Reference/Features/Printer Settings on the User Documentation CD-ROM for details about front panel settings.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

1-5

Front Panel

Front Panel Layout

The front panel on your printer has three components:

Multi-colored LED

Graphic display

Six button cluster

1 2 3 4 5 6

P h a s e r 4 5 0 0

7 8

4500-074

1.

Status Indicator LED:

Blinking green = Printer is busy or in Standby mode

Steady green = Ready to print or Power Saver mode

Blinking yellow = Warning, continues to print

Blinking red = Error condition

Steady red = Startup sequence

2.

Graphic display shows status messages and menus.

3.

Back button

Returns to the previous menu item.

4.

Cancel button

Cancels the current print job.

5.

Up Arrow button

Scrolls upward through the menus.

6.

Information (i) button

Displays a help message with information about the printer, such as printer status, error messages, and maintenance information.

7.

Down Arrow button

Scrolls downward through the menus.

8.

OK button

Accepts the setting selected.

The Graphic Display has two sections:

The top section displays status messages and titles for the printer.

The bottom section displays the front panel menus and information text.

Phaser™ 4500 Laser Printer

1-6

Front Panel

Error and Warning Messages

When there is a problem with the printer, the front panel displays (1) an error or warning message. Press the i button (2) for more information about the error or warning message and ways to solve the problem.

2 1

P h a s e r 4 5 0 0

4500-075

Print Icon

There are a number of information pages accessible through the front panel.

When the print icon appears before a title on the front panel display, press the OK button to print that page.

Menu Map

The “Menu Map” is a visual representation of the front panel Menu Map structure. To print the

“Menu Map”:

1.

At the printer’s front panel, select

Information

, then press the OK button.

2.

Select

Menu Map

, then press the OK button to print.

Note

Print the “Menu Map” to see other information pages available for printing.

Information Pages

Your printer comes with a set of information pages that helps you solve printing problems and obtain the best results from your printer. Access these pages from the printer’s front panel.

To print information pages:

1.

At the printer’s front panel, select

Information

, then press the OK button.

2.

Select

Information Pages

, then press the OK button.

Phaser™ 4500 Laser Printer

1-7

Front Panel

3.

Select the appropriate information page, then press the OK button to print.

Note

Print the “Menu Map” to see other information pages available for printing.

Sample Pages

Your printer comes with a set of sample pages which demonstrate different printer functions.

To print sample pages:

1.

At the printer’s front panel, select

Information

, then press the OK button.

2.

Select

Sample Pages

, then press the OK button.

3.

Select the desired sample page, then press the OK button to print.

Phaser™ 4500 Laser Printer

1-8

Phaser™ 4500 Laser Printer

Printer Drivers

This topic includes:

"Available Printer Drivers" on page 1-9

"Printer Driver Features" on page 1-10

Printer drivers enable your computer and printer to communicate and provide access to your printer features. Xerox makes driver installation easy with its Walk-Up Technology. For more information about printer drivers, see the video at www.xerox.com/office/drivers .

Available Printer Drivers

Xerox provides drivers for a variety of page description languages and operating systems. The following drivers are available:

Driver Source* Description

Windows PostScript Driver

Windows PCL Driver

Xerox Walk-Up Printing Driver

(Windows)

Macintosh OS Driver

UNIX Driver (Linux, Solaris)

CD-ROM and

Web

CD-ROM and

Web

Web only

CD-ROM and

Web

Web only

The PostScript driver is recommended to take full advantage of your printer's custom features and genuine Adobe® PostScript®.

(Default driver)

The Printer Command Language driver can be used for applications requiring PCL.

This driver enables printing from a PC to any

Xerox PostScript-enabled printer. This is especially helpful for mobile professionals who travel to multiple locations and need to print to different printers.

This driver enables printing from a Macintosh

OS 9.x or OS X, version10.1 or higher.

This driver enables printing from a UNIX operating system.

* You can access the printer drivers listed above on the Printer Installer and Utilities CD-ROM that came with your printer or go to www.xerox.com/office/drivers as indicated.

For more information about driver features, go to Reference/Printing/Adjusting Printing

Options on the User Documentation CD-ROM.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

1-9

Printer Drivers

Printer Driver Features

The following table displays the Xerox driver features that are available with specific operating systems.

Note

All features shown are both PCL and PostScript unless noted.

Feature

Separation Pages

Cover Pages

Pages per Sheet (N-Up)

Booklet

2-Sided Printing

Edge-to-Edge Printing

Image Smoothing

Scaling

Mirror Images

Watermarks

Negative Images

Job Completion Notification

Secure Print

Proof Print

Saved Print

Collation

Job Offset (Jogging)

● 1

Windows

98, Me

● 1

Windows

NT4

Windows,

2000, XP,

Server

2003

● 1

Macintosh

OS 9.x

1

Macintosh

OS 10.x

1

● 1

● 1

1 PostScript only

= Supported

■ =

◆ =

Must have duplex unit (DT or DX configuration)

Must have hard drive

= Only available when your printer is connected to your computer via a network

▼ =

Must have 500-Sheet stacker

Phaser™ 4500 Laser Printer

1-10

Phaser™ 4500 Laser Printer

Managing Your Printer

This topic includes:

"Printer’s IP Address" on page 1-11

"CentreWare Internet Services (IS)" on page 1-11

"PhaserSMART" on page 1-12

"PrintingScout" on page 1-12

There are a number of resources available to help you get the best quality prints from your printer.

Note

The information in this section applies only to network printers.

Printer’s IP Address

You need your printer’s IP address to change printer settings through CentreWare IS. Follow these steps to identify your printer’s IP address:

1.

At the printer’s front panel, select

Information

, then press the OK button.

2.

Select

Printer Identification

, then press the OK button.

3.

Note the printer’s

IP Address

.

CentreWare Internet Services (IS)

CentreWare IS is a printer management tool that helps users and administrators accomplish many tasks. It is available on all networked printers. With CentreWare IS you can:

Configure and manage multi-vendor printers.

Access remote diagnostics and troubleshooting information for printer problems.

Monitor printer and supply status.

Link to software updates and Technical Support.

CentreWare IS uses TCP/IP (your printer’s IP address) to communicate directly with an embedded web server on the printer. CentreWare IS runs on any TCP/IP enabled computer with a web browser.

Launching CentreWare IS

To launch CentreWare IS:

1.

Launch your web browser.

2.

Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3.

For detailed information about CentreWare IS software, click HELP on the upper right of the CentreWare IS screen.

For more information about “CentreWare IS” go to Reference/Connections & Networks/

Printer Management Software on the User Documentation CD-ROM.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

1-11

Managing Your Printer

PhaserSMART

PhaserSMART Technical Support is an automated, Internet-based support system. Use your default web browser to send diagnostic information from your printer to our web site for analysis. PhaserSMART Diagnostic Tool examines the information, diagnoses the problem, and proposes a solution. If the problem is not resolved with the solution, PhaserSMART

Technical Support assists you in opening a Service Request with Xerox Customer Support.

Launching PhaserSMART from CentreWare IS

To access PhaserSMART Technical Support through CentreWare IS:

1.

Launch your web browser.

2.

Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3.

Select Support.

4.

Click the PhaserSMART Diagnostic Tool link to access PhaserSMART technical support.

PrintingScout

PrintingScout, installed with your printer driver and available only with Windows, automatically checks the printer status and sends instant notification to your computer if the printer needs attention.

Whenever the printer is unable to print your document, the printer automatically sends an onscreen message that provides helpful text and illustrations showing how to fix the printer.

Phaser™ 4500 Laser Printer

1-12

Phaser™ 4500 Laser Printer

Printer Settings

This topic includes:

"Accessing the Startup Page" on page 1-13

"Accessing Power Saver" on page 1-14

"File Security System" on page 1-15

"Selecting Tray Settings" on page 1-16

"Adjusting Front Panel Brightness" on page 1-17

"Adjusting Front Panel Contrast" on page 1-18

"Changing Printer Language" on page 1-18

Accessing the Startup Page

The printer automatically produces a “Startup Page” each time the printer is turned on or reset.

You can turn off the automatic printing of the “Startup Page” and later print it from the information pages menu.

To turn on/off the “Startup Page” use either:

The printer’s front panel

CentreWare IS

Using the Printer’s Front Panel

To turn on/off the Startup Page:

1.

Select

Printer Setup

, then press the OK button.

2.

Select

Printer Controls

, then press the OK button.

The

Startup Page

is highlighted. The end of the line displays the setting (

On

or

Off

).

3.

Press the OK button to change the setting.

Using CentreWare IS

To turn on/off the automatic printing of the “Startup Page”:

1.

Launch your web browser.

2.

Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3.

Select Properties.

4.

Select the General folder on the left sidebar.

5.

Select Printer Defaults.

6.

Select Off or On from the Printer Startup Page drop-down list to change the setting.

7.

Click Save Changes at the bottom of the page.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

1-13

Printer Settings

Printing the Startup Page

To print the “Startup Page”:

1.

Select

Information

, then press the OK button.

2.

Select

Information Pages

, then press the OK button.

3.

Select

Startup Page

, then press the OK button to print.

Accessing Power Saver

To save energy, the printer enters a Power Saver, low-energy consumption mode after a predefined period of time since its last activity. In this mode, most printer electrical systems are shut down. When a print job is sent to the printer, the printer enters Warmup Mode. You can also warm up the printer by pressing the OK button on the front panel.

If you find that the printer is going into Power Saver mode too often and you do not want to wait while the printer warms up, increase the length of time before the printer goes into Power

Saver mode. Change the timeout value as follows:

1.

At the printer’s front panel, select

Printer Setup

, then press the OK button.

2.

Select

Printer Controls

, then press the OK button.

3.

Select

Power Saver Timeout

, then press the OK button.

4.

Press the Down Arrow or Up Arrow button to scroll to a selected Power Saver timeout value. Select a larger value if you want to extend the length of time before the printer goes into Power Saver mode.

5.

Press the OK button.

Preventing Access to Front Panel Settings

To prevent access to front panel settings, you can lock the front panel settings from CentreWare IS. A lock icon appears next to items in the front panel that cannot be accessed by users.

Using CentereWare IS

To set front panel menu preferences:

1.

Launch your web browser.

2.

Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3.

Select Properties.

4.

Select the General folder on the left sidebar.

5.

Select Printer Defaults.

6.

Select On or Off from the Front Panel Menu drop-down list.

Select On to have all menus available.

Select Off to limit the printer setup items.

Phaser™ 4500 Laser Printer

1-14

Printer Settings

7.

Click Save Changes at the bottom of the page.

File Security System

If your printer has a hard drive, your system administrator can use the front panel’s

File

Security

menu to:

Make removed files unrecoverable

Remove old Proof and Secure Job Print files

Accessing Load Paper Timeout

When your print job is formatted for a type or size of paper that is not loaded in the printer, the printer’s front panel displays a message requesting you to load the appropriate paper. The

Load Paper Timeout controls the amount of time the printer waits before printing on another type or size of paper.

To change the load paper timeout, use either:

The printer’s front panel

CentreWare IS

Using the Printer’s Front Panel

To change the load paper timeout:

1.

Select

Printer Setup

, then press the OK button.

2.

Select

Paper Handling Setup

, then press the OK button.

3.

Select

Load Paper Timeout

, then press the OK button.

4.

Scroll to the desired timeout value. The values (

None

,

1

,

3

,

5

, or

10

minutes,

1

hour or

24

hours) indicate the length of time you want the printer to wait for you to load paper before printing. If you select a value of

None

, the printer does not wait for paper to be inserted and immediately picks paper from the default tray.

5.

Press the OK button to save the change.

Using CentreWare IS

To change the load paper timeout:

1.

Launch your web browser.

2.

Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3.

Select Properties.

4.

Select the General folder on the left sidebar.

5.

Select Printer Defaults.

6.

Scroll to the desired Load Paper Timeout value in Timeout Settings. The values (None,

1, 3, 5, or 10 minutes, 1 or 24 hours) indicate the length of time you want the printer to wait for you to load paper before printing. If you select a value of None, the printer does not wait for paper to be inserted and immediately picks paper from the default tray.

Phaser™ 4500 Laser Printer

1-15

Printer Settings

7.

Click Save Changes at the bottom of the screen.

Selecting Tray Settings

You can select trays by two different methods:

The printer’s front panel

CentreWare IS

Using the Front Panel

To specify tray selection:

1.

At the printer’s front panel, select

Printer Setup

, then press the OK button.

2.

Select

Paper Handling Setup

, then press the OK button.

3.

Select

Paper Source

, then press the OK button.

4.

Scroll to the desired tray or

Auto Select

.

5.

Press the OK button to save the changes.

Note

The driver overrides the front panel settings and CentreWare IS for tray selection.

Using CentreWare IS

To select a default tray:

1.

Launch your web browser.

2.

Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3.

Select Properties.

4.

Select the General folder on the left sidebar.

5.

Select Printer Defaults.

6.

Scroll to Print Mode Settings, then select the tray from the Paper Source drop-down list.

7.

Click Save Changes at the bottom of the screen.

Tray Switching

Tray switching is the printer’s ability to switch between trays that have the same paper type and size when a tray runs out of paper.

Tray switching is controlled by the printer driver, front panel, or CentreWare IS.

PCL jobs always use tray switching, but PostScript jobs disable tray switching when a specific tray has been selected as the paper source.

Phaser™ 4500 Laser Printer

1-16

Printer Settings

Tray Sequence

The tray sequence can be set to a particular order, including all or fewer than all trays in the printer. When fewer than all trays are set and a job specifies a tray not in the list, tray switching from that tray does not occur, even when otherwise enabled.

The tray sequence called Off uses a default sequence which is determined by the number of installed trays and the current Paper Source set in the front panel or CentreWare IS. This default sequence starts as 2-3-4-1, then removes the not-installed trays, and then moves the current Paper Source tray to the front if a specific tray is selected.

You can specify the sequence the printer uses to select trays containing the correct paper type and size for a print job. The tray sequence can be specified using two different methods:

The printer’s front panel

CentreWare IS

Using the Front Panel

To specify the tray sequence:

1.

At the printer’s front panel, select

Printer Setup

, then press the OK button.

2.

Select

Paper Handling Setup

, then press the OK button.

3.

Select

Tray Sequence

, then press the OK button.

4.

Scroll to the desired tray sequence.

5.

Press the OK button to save the changes.

Using CentreWare IS

To specify the tray sequence:

1.

Launch your web browser.

2.

Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3.

Click the Properties tab.

4.

Select Printer Defaults in the left sidebar.

5.

Select the desired tray sequence from the Tray Sequence drop-down list.

6.

Click the Save Changes button at the bottom of the screen.

Adjusting Front Panel Brightness

To adjust the brightness of the front panel’s background lighting:

1.

At the printer’s front panel, select

Printer Setup

, then press the OK button.

2.

Select

Front Panel Setup

, then press the OK button.

3.

Select

Front Panel Brightness

, then press the OK button.

4.

Press the Down Arrow or Up Arrow button to increase or decrease the front panel brightness value. The brightness values range from

0

(no background light) to

10

(brightest background light).

5.

Press the OK button to save your change.

Phaser™ 4500 Laser Printer

1-17

Printer Settings

Adjusting Front Panel Contrast

To adjust the contrast between the text and the background to make the front panel text more readable:

1.

At the printer’s front panel, select

Printer Setup

, then press the OK button.

2.

Select

Front Panel Setup

, then press the OK button.

3.

Select

Front Panel Contrast

, then press the OK button.

4.

Press the Down Arrow or Up Arrow button to increase or decrease the front panel contrast value. The contrast values range from

1

(brightest background light) to

10

(no background light).

5.

Press the OK button to save your change.

Changing Printer Language

To change the language used for the text on the front panel, CentreWare IS, and some information pages:

1.

At the printer’s front panel, select

Printer Setup

, then press the OK button.

2.

Select

Front Panel Setup

, then press the OK button.

3.

Select

Front Panel Language

, then press the OK button.

4.

Select the desired language, then press the OK button.

Phaser™ 4500 Laser Printer

1-18

Phaser™ 4500 Laser Printer

Fonts

This topic includes:

"Types of Fonts" on page 1-19

"Resident Printer Fonts" on page 1-19

"Viewing a List of Available Fonts" on page 1-19

"Printing a List of Available Fonts" on page 1-20

"Downloading Fonts" on page 1-21

Types of Fonts

Your printer uses the following types of fonts:

Resident fonts

Fronts downloaded into printer memory

Fonts downloaded with your print job from the application

Adobe Type Manager (ATM) software enables your computer to display these fonts on your computer screen as they will appear in your prints.

If you do not have ATM on your computer:

1.

Install it from the Printer Installer and Utilities CD-ROM.

2.

Install the printer’s screen fonts for your computer from the ATM folder.

Resident Printer Fonts

Printer-resident PostScript and PCL fonts are always available for printing. Print a sample of the resident PostScript or PCL fonts at the front panel. See “Information Pages” in this section for information on how to print the sample.

Viewing a List of Available Fonts

To view a list of available PCL or PostScript fonts, use CentreWare IS:

1.

Launch your web browser.

2.

Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3.

Select Properties.

4.

Select the Web Server folder on the left sidebar.

5.

Select Font Files.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

1-19

Fonts

Printing a List of Available Fonts

To print a list of available PostScript or PCL fonts, use:

The printer’s front panel

CenterWare IS

The printer driver

Using the Printer’s Front Panel

To print either a PostScript or PCL font list at the front panel:

1.

Select

Information

, then press the OK button.

2.

Select

Information Pages

, then press the OK button.

3.

Select either

PCL Font List

or

PostScript Font List

, then press the OK button to print.

Using CentreWare IS

To print either a PostScript or PCL font list from CenterWare IS:

1.

Launch your web browser.

2.

Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3.

Select Properties.

4.

Select the Web Server folder on the left sidebar.

5.

Select Font Files.

6.

Click the Printer icon to print the list of fonts.

Using a PC Printer Driver

To print either a PostScript or PCL font list from your printer driver:

1.

Select Start, select Settings, then select Printers.

2.

Right-click the 4500 printer, then select Properties.

3.

Select the Troubleshooting tab.

4.

Click the drop-down arrow in the Printer Information field to view the list of options.

5.

Select PostScript Font List or PCL Font List from the drop-down list.

6.

Click Print.

Phaser™ 4500 Laser Printer

1-20

Fonts

Listing the Fonts from a Mac

Use the Apple Printer Utility to list the fonts available on your printer.

1.

If you do not have the Apple Printer Utility on your computer, install it from the Printer

Installer and Utilities CD-ROM.

2.

Double-click the Apple Printer Utility icon (in the PhaserTools folder on your computer’s hard drive) to launch the utility.

3.

In the Printer Selector dialog box:

a.

Under AppleTalk Zones, select your printer’s zone.

b.

Under Printers, select your printer.

c.

Click Open Printer.

4.

From the File menu, select Print Font Samples.

Downloading Fonts

To supplement the resident fonts (which are always available for printing), downloadable fonts can be sent from your computer and stored in the printer’s memory or on the printer’s hard drive.

Note

If you turn the printer off, the fonts you download to memory are deleted. You must download them again when you turn the printer on.

Before printing, verify that the fonts specified in your document are installed in the printer or are set up to download correctly. If your document has a font not currently in your printer, or downloaded with your print job, a different font will be used.

The printer accepts the following downloadable fonts:

PCL Font Type Support:

Type 0

Type 10

Type 11

Type 15

Type 20

Postscript Font Type Support:

Type 1

Type 3

■ Adobe

■ Agfa

Bitstream

Microsoft

Apple

TrueType (Scalable to any point size; looks the same on-screen and printed)

Phaser™ 4500 Laser Printer

1-21

Fonts

To list the fonts available on your printer, install the font management utility from the Xerox web site at www.xerox.com/office/support .

1.

Select your printer from the Network Printers drop-down list.

2.

Select the platform you are running from the drop-down list, “Which files for your printer would you like?”

3.

Select Printer Utilities from the drop-down list.

4.

Click Go.

5.

Select the CentreWare Font Management Utility.

6.

Save the .exe file to your desktop.

7.

Double-click the .exe file icon on your desktop to install the font manager.

Downloading Fonts from CentreWare Font Management Utility

The CentreWare Font Management Utility (FMU) is a Windows application that helps manage fonts, macros and forms on a printer’s hard drive. Downloading fonts to a printer can improve printing performance and reduce network traffic. You can list, print, and download PostScript and PCL fonts using the Font Management Utility. To download the Font Management Utility, go to www.xerox.com/office/drivers and use the Key word search FMU.

Downloading Fonts from a Mac (9.x only)

Use the Apple Printer Utility to download fonts to the printer.

Note

If you do not have the Apple Printer Utility on your computer, install it from Printer

Installer and Utilities CD-ROM.

1.

Double-click the Apple Printer Utility icon (in the PhaserTools folder on your computer’s hard disk) to launch the utility.

2.

In the Printer Selector dialog box:

a.

Under AppleTalk Zones, select your printer’s zone.

b.

Under Printers, select your printer.

c.

Click Open Printer.

3.

Click the arrow next to Printer Preferences.

4.

Click the arrow next to Fonts to display the list of installed fonts and their locations, then click Add.

5.

Select the folder containing the font you want to download, select the font, then click Add.

The font is listed as ready to download.

Note

To add all of the fonts in the folder to the list of fonts to download, click the Add All button. If you decide not to download a font, highlight the font in the list of fonts to download, then click Remove.

6.

Select either the printer’s memory or hard drive for Destination.

Phaser™ 4500 Laser Printer

1-22

Fonts

7.

Click Send to download the fonts in the list.

Note

To remove downloaded fonts from the printer, follow Steps 2 through 4. Click the Fonts drop-down list, select the font you want to remove, then click Remove.

Phaser™ 4500 Laser Printer

1-23

Phaser™ 4500 Laser Printer

Registering Your Printer

Registering your printer is quick and easy. You can register your printer using one of the following methods:

Registration card that came with your printer

Online form at www.xerox.com/office/4500support

Web link from the Printer Installer and Utilities CD-ROM

Registering your printer gives you access to Color Connection, a great source for the latest printing hints and tips, and new ideas to promote your business. Color Connection has everything you need to help you look great in print.

Registering your printer also provides you with updates and news about your printer.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

1-24

Printing

This section includes:

"Changing Paper" on page 2-2

"Supported Papers" on page 2-6

"Basic Printing" on page 2-11

"Adjusting Printing Options" on page 2-19

"2-Sided Printing" on page 2-26

"Transparencies" on page 2-28

"Envelopes" on page 2-31

"Labels, Index Cards, and Greeting Cards" on page 2-34

"Custom Size Paper" on page 2-39

"Advanced Options" on page 2-42

"Supplies and Recycling" on page 2-50

Phaser™ 4500 Laser Printer

Copyright © 2004 Xerox Corporation. All Rights Reserved.

2-1

Phaser™ 4500 Laser Printer

Changing Paper

This topic includes:

"Guidelines" on page 2-2

"Tray Setup" on page 2-2

The paper trays adjust to accommodate most sizes and types of paper, transparencies, or other specialty media. For more information about loading paper, go to Reference/Printing/Basic

Printing on User Documentation CD-ROM.

Caution

If you change the type of paper in a tray, you must change the paper type and size on the front panel to match the paper that you loaded. If you fail to do this, print-quality

problems can occur and the fuser can be damaged.

Guidelines

After loading any tray and adjusting the paper guides, set the paper type and size as required at the front panel. All trays require front panel settings for both paper type and size.

Do not overload the paper tray. See the tray label for the maximum fill line indicators.

If excessive jams occur, turn the paper or media over. If jams continue to occur, use paper, transparencies, or other specialty media from a new package.

Use only paper envelopes. Do not use envelopes with plastic windows or metal clasps.

Tray Setup

1.

When loading paper, transparencies, or other specialty media in a tray, pull the tray completely out of the printer.

4500-001

Copyright © 2004 Xerox Corporation. All Rights Reserved.

2-2

Changing Paper

2.

If loading paper having a different width or length, adjust the width and length guides.

4500-024

4500-023

Paper Length Guide Side Paper Guides

3.

Extend the tray to accommodate legal or US Folio (legal 13) paper by moving the release tabs to the sides of the tray and pulling out on the front of the tray. Contract the tray by moving the release tabs to the sides of the tray and pushing in the front of the tray.

Extending Tray

4500-059

Contracting Tray

4500-060

Phaser™ 4500 Laser Printer

2-3

Changing Paper

4.

Load the paper, transparencies, or other specialty media in the tray. Do not load paper above the fill line inside the tray.

4500-003

Paper and Transparency Fill Lines

5.

Slide the side guide firmly against the paper or other specialty media.

4500-023

Phaser™ 4500 Laser Printer

2-4

Changing Paper

6.

Insert the tray into the printer slot and push it completely to the back of the printer.

4500-040

7.

Set the paper size and type when prompted by the front panel.

P h a s e r 4 5 0 0

4500-020

Caution

Damage caused by using unsupported paper, transparencies, and other specialty media is not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee.

The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local representative for details.

For online support information, go to www.xerox.com/office/4500support .

Phaser™ 4500 Laser Printer

2-5

Phaser™ 4500 Laser Printer

Supported Papers

This topic includes:

"Paper Weights" on page 2-7

"Paper Usage Guidelines" on page 2-9

"Paper Storage Guidelines" on page 2-9

"Paper that May Damage Your Printer" on page 2-10

Follow the guidelines in these tables to ensure the best print quality and avoid printer jams. For best results, use only Xerox Printing Media specified for your printer; they are guaranteed to produce excellent results with your Phaser 4500 Laser Printer.

Paper and Media Sizes

Input Output

Paper Size

Letter (8.5 x 11 in.)

A4 (210 x 297 mm)

A5 (148 x 210 mm)

A6 (105 x 148 mm)

ISO B5 (176 x 250 mm)

B5 JIS (182 x 257 mm)

Index Card (3 x 5 in.)

Tray 1

■ 1

Trays 2–4 Standard Tray

500-Sheet

Stacker*

Statement (5.5 x 8.5 in.)

Executive (7.25 x 10.5 in.)

US Folio (legal 13) (8.5 x 13 in.)

Legal (8.5 x 14 in.)

Envelopes

#10 Commercial (4.12 x 9.5 in.)

Monarch (3.87 x 7.5 in.)

DL (110 x 220 mm)

C5 (162 x 229 mm)

B5 (176 x 250 mm)

■ 1

■ 1

■ 1

■ 1

1

150

■ 1

■ 1

■ 1

■ 1

1

550

500

Capacity

2

● = Auto-Sensed size

■ = User-Selected size

▲ = Output

* = Option

1 = 1-Sided printing only

2 = Maximum capacity at 75 g/m

2

(20 lb.) paper stock. Capacity is reduced for heavier/thicker stock.

500

Copyright © 2004 Xerox Corporation. All Rights Reserved.

2-6

Supported Papers

For online support information, go to www.xerox.com/office/infoSMART .

Simplex and Duplex Sizes

Tray 1

Input

Trays 2–4 Standard Tray

Output

500-Sheet

Stacker

Simplex (1-Sided

Printing)

Width

Height

76 – 216 mm

3.0 – 8.5 in.

127 – 356 mm

5.0 – 14.0 in.

98 – 216 mm

3.9 – 8.5 in.

148 – 356 mm

5.8 – 14.0 in.

76 – 216 mm

3.0 – 8.5 in.

127 – 356 mm

5.0 – 14.0 in.

90 – 216 mm

3.5 – 8.5 in.

140 – 356 mm

5.5 – 14.0 in.

Duplex (2-Sided

Printing)

Width

Height

90 – 216 mm

3.5 – 8.5 in.

140 – 356 mm

5.5 – 14.0 in.

98 – 216 mm

3.9 – 8.5 in.

148 – 356 mm

5.8 – 14.0 in.

Same as Input

Same as Input

Paper Weights

The Phaser 4500 Laser Printer supports the following paper types and weights:

Paper and Media Types and Weights

Paper/Media Type

Bond

Labels*

Transparency*

Greeting Cards

Index Card Stock

Tag Card Stock

Cover Card Stock

* 1-Sided printing only

Weight

60-216 g/m

2

(16-58 lb.)

Xerox A4 24-Up Label

Xerox Multipurpose 30-Up Label

Xerox Clear Transparency

190 g/m

2

(70 lb. Cover)

60-216 g/m

2

(33-120 lb.)

60-216 g/m

2

(37-133 lb.)

60-216 g/m

2

(37-133 lb.)

Phaser™ 4500 Laser Printer

2-7

Supported Papers

Xerox Printing Media

Xerox Professional Printing Paper

Xerox Premium Multipurpose 4024

Xerox Business Multipurpose 4200

Xerox Premium Multipurpose 4024

Xerox Premium Multipurpose 4024

Xerox Premier Paper

Xerox Business Paper

Xerox Cover and Index Stock

Xerox Premium Multipurpose 4024 Cover

Xerox Premium Multipurpose 4024 Index

Xerox Recycled Paper

Xerox Multipurpose Recycled - 30% PCW

Xerox Recycled Paper - 100% PCW

Xerox Pre-Punched Paper

Xerox Premium Multipurpose 4024 - 3Hole

Xerox Premium Multipurpose 4200 - 3Hole

Xerox Premium Multipurpose 4024 - 3Hole

Xerox Business Paper - 4Hole

Xerox Labels

Xerox High Speed Labels

Xerox Clear High Speed Labels

Xerox High Speed Labels

Xerox Transparency Film

Xerox Clear - No Strip

Xerox Paper-backed - Clear

Xerox Type C, Plain

Xerox Carbonless Media

2 - Part (White/Canary)

2 - Part (White/Pink)

2 - Part (White/Canary)

3 - Part (White/Canary/Pink)

3 - Part (White/Canary/Pink)

3 - Part (White/Canary/Pink)

Size

Letter 8.5 x 11 in.

Letter 8.5 x 11 in.

Legal 8.5 x 14 in.

Letter 8.5 x 11 in.

A4 210 x 297 mm

A4 210 x 297 mm

Description

20 lbs. (75 g/m

2

)

20 lbs. (75 g/m

2

)

20 lbs. (75 g/m

2

)

20 lbs. (75 g/m

2

)

80 g/m

2

80 g/m

2

Letter 8.5 x 11 in.

Letter 8.5 x 11 in.

65 lbs. (243 g/m

2

)

90 lbs. (243 g/m

2

)

Letter 8.5 x 11 in.

A4 210 x 297 mm

20 lbs. (75 g/m

2

)

80 g/m

2

Letter 8.5 x 11 in.

Letter 8.5 x 11 in.

Letter 8.5 x 11 in.

A4 210 x 297 mm

20 lbs. (75 g/m

2

)

20 lbs. (75 g/m

2

)

24 lbs. (90 g/m

2

)

80 g/m

2

3R3041

3R3004

3R6296

3R91165

3R2193

3R2641

3R3317

3R91823

Letter 8.5 x 11 in.

Letter 8.5 x 11 in.

A4 210 x 297 mm

33 labels per sheet

33 labels per sheet

24 labels per sheet

3R3139

3R5139

3R96178

Letter 8.5 x 11 in.

Letter 8.5 x 11 in.

A4 210 x 297 mm

Letter 8.5 x 11 in.

Letter 8.5 x 11 in.

Legal 8.5. x 14 in.

Legal 8.5 x 14 in.

Letter 8.5 x 11 in.

A4 210 x 297 mm

Straight/Reverse

Collation

Straight/Reverse

Collation

Straight/Reverse

Collation

Straight Collation

Straight Collation

Straight Collation

3R3117

3R4173

3R96002

Part Number

3R721

3R2047

3R727

3R2531

3R91720 or

3R91805

3R91820

3R12130

3R12132

3R12133

3R12137

3R12135

3R97108

Phaser™ 4500 Laser Printer

2-8

Supported Papers

Paper Usage Guidelines

The printer accommodates most sizes and types of paper, transparencies, or other specialty media. Only Tray 1 accommodates 3 x 5 in. index cards.

Use only paper envelopes. Do not use padded envelopes.

Do not use envelopes with windows, metal clasps, or adhesives with release strips.

Paper Storage Guidelines

Providing a good environment, and safe handling and storage conditions for your paper, contributes to ultimate print quality.

■ Store paper in dark, cool, relatively dry locations. Most paper items are susceptible to damage from ultraviolet (UV) and visible light. UV radiation, which is emitted by the sun and fluorescent bulbs, is particularly damaging to paper items. The intensity and length of exposure to visible light on paper items should be reduced as much as possible.

It is recommended that you maintain constant temperatures and relative humidity.

Avoid light, heat, and dampness.

Avoid attics, kitchens, garages, and basements for storing paper. Inside walls are drier than outside walls where moisture can collect.

Store paper flat. Paper should be stored on pallets, cartons, shelves, or in cabinets.

Avoid having food or drinks in the area where paper is stored or handled.

Do not open sealed packages of paper until you are ready to load them into the printer.

Leave paper in the original packaging, and leave the packages in the shipping carton. For most commercial cut-size grades, the ream wrapper contains an inner lining that protects the paper from moisture loss or gain.

Phaser media is sold with appropriate packaging to prevent transportation problems and to promote positive customer results. Leave the media inside the packaging until you are ready to use it; reinsert unused media in the original packaging and reseal it for protection.

Phaser™ 4500 Laser Printer

2-9

Supported Papers

Paper that May Damage Your Printer

Your printer is designed to be used with a variety of paper types. For more information about supported papers, go to Reference/Printing/Supported Papers on the User Documentation CD-

ROM.

Other media types can cause poor print quality, increased paper jams, or damage to your printer.

Following are examples of unacceptable paper:

Rough or porous media

Paper that has been photocopied

Paper with cutouts or perforations

Paper with staples inserted

Envelopes with windows, metal clasps, adhesives with release strips, or side seams.

Warning

Use only Xerox clear transparency film. Other types of transparency film may melt and damage the printer.

Phaser™ 4500 Laser Printer

2-10

Phaser™ 4500 Laser Printer

Basic Printing

This topic includes:

"Loading Paper in Tray 1" on page 2-11

"Loading Paper in Trays 2-4" on page 2-15

"Factors Affecting Printer Performance" on page 2-18

Follow these steps to print jobs:

1.

Load paper in the tray.

2.

Adjust the tray guides.

3.

If prompted by the front panel, confirm the paper type and/or size and change it as required.

4.

Select File/Print to adjust the printing options in the printer driver.

5.

Send the job to the printer from the application’s Print dialog box.

For more information on paper types, weights, and sizes, go to Reference/Printing/Supported

Papers on the User Documentation CD-ROM.

Loading Paper in Tray 1

Tray 1 can be used for all paper, transparencies, and specialty media, as well as 3 x 5 in. index cards.

Caution

If you change the type of paper in a tray, you

must change the paper type and size on the front panel to match the paper that you loaded. If you fail to do this, print-quality

problems can occur and the fuser can be

damaged.

P h a s e r 4 5 0 0

4500-020

For more information on paper types, weights, and sizes, go to Reference/Printing/Supported

Papers on the User Documentation CD-ROM.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

2-11

Basic Printing

1.

Pull the tray completely out of the printer.

4500-001

2.

If loading paper having a different width or length, adjust the width and length guides.

4500-024

4500-023

3.

Extend the tray to accommodate legal or US Folio (legal 13) paper by moving the release tabs to the sides of the tray and pulling out on the front of the tray. Contract the tray by moving the release tabs to the sides of the tray and pushing in the front of the tray.

4500-0

Phaser™ 4500 Laser Printer

2-12

4500-060

4.

Load the paper, transparencies, or other specialty media in the tray.

Basic Printing

4500-016

4500-003

Note

Do not load paper, transparencies, or specialty media above the fill lines inside the tray. Only use flat paper, transparencies, or specialty media. If frequent jamming occurs with card stock or heavier paper that is less than 175 mm (7 in.) long, reduce the number of sheets in the tray.

5.

Slide the side guide firmly against the paper or other specialty media.

4500-023

Phaser™ 4500 Laser Printer

2-13

Basic Printing

6.

Insert the tray into the printer slot and push it completely to the back of the printer.

4500-040

7.

Confirm or change the paper size and type when prompted by the front panel.

P h a s e r 4 5 0 0

4500-020

Phaser™ 4500 Laser Printer

2-14

Basic Printing

Loading Paper in Trays 2-4

Use Trays 2-4 for all paper, transparencies, and specialty media except 3 x 5 in. index cards.

Caution

If you change the type of paper in a tray, you

must change the paper type on the front panel to match the paper that you loaded. If you fail

to do this, print-quality problems can occur

and the fuser can be damaged.

P h a s e r 4 5 0 0

4500-020

1.

Pull the tray completely out of the printer.

4500-078

2.

If loading paper having a different width or length, adjust the width and length guides.

4500-089

Phaser™ 4500 Laser Printer

2-15

4500-088

Basic Printing

3.

Extend the tray to accommodate legal or US Folio (legal 13) paper by moving the release tabs to the sides of the tray and pulling out on the front of the tray. Contract the tray by moving the release tabs to the sides of the tray and pushing in the front of the tray.

4500-090

4500-091

4.

Load the paper, transparencies, or other specialty media in the tray.

Note

Do not load paper, transparencies, or specialty media above the fill lines inside the tray. Only use paper, transparencies, or specialty media that are flat. If frequent jamming occurs with card stock or heavier paper that is less than 175 mm (7 in.) long, reduce the number of sheets in the tray.

4500-087

4500-086

Phaser™ 4500 Laser Printer

2-16

5.

Slide the side guide firmly against the paper or other specialty media.

Basic Printing

4500-088

6.

Insert the tray into the printer slot and push it completely to the back of the printer.

4500-077

7.

Set the paper size and type when prompted by the front panel.

P h a s e r 4 5 0 0

4500-020

Note

For more information about printing options and other selections, click the Help button on the printer driver tab to view the online help.

Phaser™ 4500 Laser Printer

2-17

Basic Printing

Factors Affecting Printer Performance

Many factors affect a print job. They include the print speed (stated in number of pages per minute), the media used, download time, and printer processing time.

The computer download time and printer processing time are affected by several factors including:

Printer memory

Connection type (network, parallel or USB)

Network operating system

Printer configuration

File size and type of graphics

Computer speed

Note

Additional printer memory (RAM) may improve overall printer functions, but will not increase the pages per minute (ppm) ability of the printer.

Phaser™ 4500 Laser Printer

2-18

Phaser™ 4500 Laser Printer

Adjusting Printing Options

This topic includes:

"Setting Printing Options" on page 2-19

"Selecting Properties for an Individual Job (Mac)" on page 2-23

"Selecting Print-Quality Modes" on page 2-25

Setting Printing Options

Many printing options are available with the Xerox printer driver.

Selecting Printing Preferences in Windows

Printer preferences control all of your jobs, unless you overwrite them specifically for your job. For example, if you want to use automatic 2-sided printing for most jobs, set this option in printer settings.

1.

Click Start, select Settings, then click Printers.

2.

In the Printers folder, right-click the icon for your printer.

3.

From the popup menu, select Printer Preferences or Properties.

4.

Make selections from the driver tabs. See the “Windows PostScript Driver Settings” and

“Windows PCL Driver Settings” tables for specific printing options.

5.

Click the OK button to save your selections.

Selecting Properties for an Individual Job (Windows)

If you want to use special settings for a particular job, change the driver settings before sending the job to the printer. For example, if you want to use True 1200 x 1200 dpi printquality mode for a particular graphic, select this setting in the driver before printing that job.

1.

With the document or graphic open in your application, access the Print dialog box.

2.

Select the Phaser 4500 printer for use and click the Properties button to open the printer driver.

3.

Make selections from the driver tabs. See the following tables for specific printing options.

4.

Click the OK button to save your selections.

5.

Print the job.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

2-19

Adjusting Printing Options

Windows PostScript Driver Settings

Operating

System

Driver Tab/Dialog Box

Windows 2000,

Windows XP, or

Windows Server

2003

Layout tab

Advanced dialog box

Windows NT

Paper/Quality tab

Output Options tab

Troubleshooting tab

Page Setup tab

Advanced tab

Paper/Quality tab

Output Options tab

Troubleshooting tab

Printing Options

Orientation

Print on Both Sides (Duplex)

Pages Per Sheet

Graphics (Scaling and True Type Font)

Document Options (PostScript Options, Offset

Collated Sets, Edge-to-Edge Printing, Image

Smoothing, Draft Mode, and Watermark)

Paper Type

Paper Size

Tray Selection

Cover Pages

Print Quality

Paper Destination

Separation Pages

Proof, Saved, Secure Printing

End of Job Notification

PrintingScout

Printer Information Pages

Helpful Web Links

Orientation

Print on Both Sides (Duplex Printing)

Scaling

Page Layout (N-Up Option)

Allow Mirrored and Negative Output

Printer Features (Edge-to-Edge Printing, Image

Smoothing, Separation Page Source, Separation

Page)

Paper Type

Paper Size

Tray Selection

Cover Pages

Print Quality

Paper Destination

Separation Pages

Proof, Saved, Secure Printing

Printer Information Pages

Helpful Web Links

Phaser™ 4500 Laser Printer

2-20

Adjusting Printing Options

Windows PostScript Driver Settings (Continued)

Operating

System

Windows 98 or

Windows Me

Driver Tab/Dialog Box

Setup tab

Output Options tab

Printing Options

Paper Type

Paper size

Tray Selection

Orientation

Print on 1 Side or Print on 2 Sides

Print Quality

Separation Pages

Cover Pages

Proof, Saved, Secure Printing

Phaser™ 4500 Laser Printer

2-21

Adjusting Printing Options

Windows PCL Driver Settings

Operating

System

Driver Tab

Windows 2000,

Windows XP, or

Windows Server

2003

Layout tab

Paper/Quality tab

Windows NT

Windows 98, Me

Output Options tab

Troubleshooting tab

Page Setup tab

Paper/Quality tab

Output Options tab

Troubleshooting tab

Setup tab

Output Options tab

Troubleshooting tab

Printing Options

Orientation

Print on Both Sides (Duplex)

Pages Per Sheet

Paper Type

Paper Size

Tray Selection

Cover Pages

Print Quality (Not present in PCL5e)

Paper Destination

Notify Me When My Job Completes

Proof, Saved, Secure Printing

Separation Pages

PrintingScout

Printer Information Pages

Helpful Web Links

Orientation

Print on Both Sides (Duplex)

Paper Type

Paper Size

Tray Selection

Cover Pages

Paper Destination

Proof, Saved, Secure Printing

Separation Pages

Information Pages

Web Links

Page Layout

Print Quality

Paper Destination

Separation Pages

Cover Pages

Proof, Saved, Secure Printing

PrintingScout

Printer Information Pages

Helpful Web Links

Phaser™ 4500 Laser Printer

2-22

Adjusting Printing Options

Note

For more information about printing options and other selections, click the Help button on the printer driver tab to view the online help.

Selecting Properties for an Individual Job (Mac)

To select print settings for a particular job, change the driver settings before sending the job to the printer.

1.

With the document open in your application, click File, then click Print.

2.

Select the desired printing options from the menus and drop-down lists that are displayed.

Note

In Macintosh OS X, click Save Preset on the Print menu screen to save the current printer settings. You can create multiple presets and save each with its own distinctive name and printer settings. To print jobs using specific printer settings, click the applicable saved preset in the Presets list.

3.

Click Print to print the job.

Macintosh PostScript Driver Settings

Operating System

Mac OS 10.x and higher

Driver Drop-Down Title

Copies & Pages

Layout

Output Options

Printer Features

Image Quality

Error Handling

Paper Feed

Summary

Printing Options

Copies

Pages

Pages Per Sheet

Layout Direction

Border

Save as File

Format

Separation Page Source

Separation Page (On/Off)

Feature Sets

Print Quality

PostScript Errors

Tray Switching

All pages from

First page from

Remaining from

Summary of all printer driver settings

Phaser™ 4500 Laser Printer

2-23

Adjusting Printing Options

Macintosh PostScript Driver Settings (Continued)

Operating System

Mac OS 9.x

Driver Drop-Down Title

General

Background Printing

Color Matching

Cover Page

Font Settings

Job Logging

Layout

Save as File

Print Quality

Job Type

Advanced Options 1

Advanced Options 2

Printing Options

Copies

Pages

Paper Source

Print in

Print Time

Print Color

Intent

Printer Profile

Print Cover Page

Cover Page Paper Source

Font Documentation

Font Downloading

If there is a PostScript error

Job Documentation

Job Documentation Folder

Pages per Sheet

Border

Print on Both Sides

Format

PostScript Level

Data Format

Font Inclusion

600 x 600 dpi

True 1200 x 1200 dpi

Image Smoothing

Normal

Proof Print

Saved Priint

Secure Print

Paper Destination

Paper Types

Offset Collated Sets

Edge-to-Edge Printing

Media Mismatch Policy

Separation Page Source

Separation Page

Last Page Paper Source

Draft Mode

Phaser™ 4500 Laser Printer

2-24

Adjusting Printing Options

Selecting Print-Quality Modes

Type of Print Job

Best general-purpose mode for high-speed printing. Produces crisp, bright prints.

Highest-quality prints with best detail. Recommended for photo prints.

Produces superior text resolution. This mode takes longer to process and print than 600 x 600 dpi.

Print-Quality Mode

600 x 600 dpi

True 1200 x 1200 dpi

To select the print-quality mode in a supported driver:

Windows 98, Windows Me PostScript driver:

On the Setup tab, select a print-quality mode.

Windows 2000, Windows XP, Windows Server 2003, Windows NT PostScript driver:

On the Paper/Quality tab, select a print-quality mode.

Mac OS 9 driver:

In the Print dialog box, select Print Quality from the drop-down list, then select a print quality mode.

Mac OS X (version 10.1 and higher) driver:

In the Print dialog box, select Image Quality from the drop-down list, then select a print quality mode from the Print Quality drop-down list.

Phaser™ 4500 Laser Printer

2-25

Phaser™ 4500 Laser Printer

2-Sided Printing

This topic includes:

"Automatic 2-Sided Printing" on page 2-26

"Binding Preferences" on page 2-26

Automatic 2-Sided Printing

Guidelines

A duplex unit must be installed on your printer to perform automatic 2-sided printing. The

4500B and 4500N configurations may be upgraded to include this feature.

To print a 2-sided document, verify that you are using the following ranges:

Width

Length

Paper Weight

Tray 1

90 – 216 mm

3.5 – 8.5 in.

140 – 356 mm

5.5 – 14 in.

60 – 216 g/m

2

(16 – 130 lb.)

Trays 2–4

98 – 216 mm

3.9 – 8.5 in.

148 – 356 mm

5.8 – 14 in.

60 – 216 g/m

2

(16 – 130 lb.)

Binding Preferences

Use the printer driver to select Portrait or Landscape orientation for the images on the page.

When you print 2-sided jobs, select the binding preference which determines how the pages turn.

Portrait

Bind on Side Edge

Flip on Long Edge

Portrait

Bind on Top Edge

Flip on Short Edge

Landscape

Bind on Side Edge

Flip on Short Edge

Landscape

Bind on Top Edge

Flip on Long Edge

To perform automatic 2-sided printing:

1.

Insert paper into the tray. For more information, go to Reference/Printing/Basic Printing on the User Documentation CD-ROM.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

2-26

2-Sided Printing

2.

In the printer driver:

Select either Portrait or Landscape orientation.

Select 2-sided printing as described in the table below.

3.

Click OK to accept the printer driver settings, then click OK to print.

Setting the Printer Driver for 2-Sided Printing

Operating System Steps

Windows 98 or

Windows Me

Windows 2000,

Windows XP, or

Windows Server 2003

Windows NT

Mac OS 9

Mac OS X, version

10.1 (and higher)

1.

Select File, then select Print.

2.

Click Properties.

3.

On the Setup tab, then select Print on 1 Side or Print on 2 Sides.

4.

Select or deselect Bind On Top Edge.

1.

Select File, then select Print.

2.

Click Properties.

3.

On the Layout tab in Print On Both Sides (Duplex), select Flip on

Long Edge or Flip on Short Edge.

4.

Select number of pages in the Pages Per Sheet drop-down list.

1.

Select File, then select Print.

2.

Click Properties.

3.

On the Page Setup tab in Print On Both Sides (Duplex), select Flip

on Long Edge or Flip on Short Edge.

1.

Select File, then select Print.

2.

Select Layout.

3.

Select Print on Both Sides.

4.

Click the Binding icon that matches the edge to bind.

1.

Select File, then select Print.

2.

Select Duplex.

3.

Select Print on Both Sides.

4.

Click the Binding icon that matches the edge to bind.

Phaser™ 4500 Laser Printer

2-27

Phaser™ 4500 Laser Printer

Transparencies

This topic includes:

"Guidelines" on page 2-28

"Printing Transparencies from Trays 1-4" on page 2-28

Xerox Clear Transparencies can be printed from any tray. They should be printed on one side only. To order Xerox Clear Transparencies, contact your local reseller.

Videos are available with instructions for loading transparencies. Videos are located on the User Documentation CD-ROM and at www.xerox.com/office/

4500support .

Guidelines

Remove all paper before loading transparencies in the tray.

Do not load transparencies above the fill line; it may cause the printer to jam.

Handle transparencies by the edges using both hands to avoid fingerprints and creases which can cause poor print quality.

Do not use transparencies with stripes on the side.

Change the paper type at the front panel for all trays.

Use Xerox Clear Transparencies; print quality may vary with other transparencies.

For more information on paper types, weights, and sizes, go to Reference/Printing/Supported

Papers on the User Documentation CD-ROM.

Printing Transparencies from Trays 1-4

1.

Pull the tray completely out of the printer.

4500-001

Copyright © 2004 Xerox Corporation. All Rights Reserved.

2-28

Transparencies

2.

Insert the transparencies into the tray.

4500-081

Note

Do not load transparencies above the transparency fill line; it may cause the printer to jam.

3.

Adjust the width and length paper guides to match the size of the transparencies.

4500-093

4500-092

Phaser™ 4500 Laser Printer

2-29

Transparencies

4.

Insert the tray into the printer tray slot and push it completely to the back of the printer.

4500-098

5.

At the printer’s front panel, press the OK button to accept the paper size and type highlighted on the Front Panel.

Follow these steps if the paper size and type loaded is different than the paper size and type highlighted on the Front Panel:

a.

Select

Change Paper Size

, then press the OK button.

b.

Select

Auto-Sensed Letter (8.5 x 11 in.)

, then press the OK button.

c.

Press the Back button.

d.

Select

Change Paper Type

, then press the OK button.

e.

Select

Transparency

, then press the OK button to save your selection.

6.

In the printer driver, select the appropriate tray or paper type.

For more information, go to Reference/Printing/Basic Printing on the User Documentation

CD-ROM.

Phaser™ 4500 Laser Printer

2-30

Phaser™ 4500 Laser Printer

Envelopes

This topic includes:

"Guidelines" on page 2-31

"Printing Envelopes from Trays 1-4" on page 2-32

Guidelines

Buying and Storing Envelopes

Use only paper envelopes specified in the Supported Papers table. Successful envelope printing is highly dependent on the quality and construction of the envelopes. Use envelopes made specifically for laser printers.

It is recommended that you maintain constant temperatures and relative humidity.

Store unused envelopes in their packaging to avoid the effects of moisture and dryness which can affect print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal before or during printing.

Avoid padded envelopes; purchase envelopes that lie flat on a surface.

Remove air “bubbles” from the envelopes before loading by setting a heavy book on top of the envelopes.

If wrinkling or embossing problems occur, use a different brand of envelopes made specifically for laser printers.

For more information, go to Reference/Printing/Supported Papers on the User

Documentation CD-ROM.

Preparing to Print

Follow these guidelines to prevent wrinkling problems:

Load envelopes faceup with the envelope flap to the left as you view the tray from the front.

Print only on the front of the envelope.

Load a maximum of 10 envelopes in Tray 1 and 75 envelopes in Trays 2-4 at any time.

Caution

Never use envelopes with windows or metal clasps; they can damage the printer. Damage caused by using non-Xerox envelopes is not covered under the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas, please contact your local representative for details.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

2-31

Envelopes

Printing Envelopes from Trays 1-4

1.

Pull the tray completely out of the printer.

4500-001

2.

Insert the envelopes into the tray, faceup with the flap of the envelope toward the left side of the tray.

4500-082

3.

Adjust the paper guides to match the size of the envelopes.

Note

Do not load envelopes above the fill line inside the tray.

Phaser™ 4500 Laser Printer

2-32

Envelopes

4.

Insert the tray into the printer tray slot and push it completely to the back of the printer.

4500-104

5.

At the printer’s front panel, press the OK button to accept the paper size and type highlighted on the Front Panel.

Follow these steps if the paper size and type loaded is different than the paper size and type highlighted on the Front Panel:

a.

Select

Change Paper Size

, then press the OK button.

b.

Select

[Type of envelope] (w x h)

, then press the OK button.

c.

Press the Back button.

d.

Select

Change Paper Type

, then press the OK button.

e.

Select

Envelope

, then press the OK button to save your selection.

6.

In the printer driver, select the appropriate tray or paper type.

For more information, go to Reference/Printing/Basic Printing on the User Documentation

CD-ROM.

Phaser™ 4500 Laser Printer

2-33

Phaser™ 4500 Laser Printer

Labels, Index Cards, and Greeting Cards

This topic includes:

"Guidelines" on page 2-34

"Printing Index Cards from Tray 1" on page 2-34

"Printing Labels from Trays 1-4" on page 2-36

Xerox labels can be printed from any tray. They should be printed on one side only. Index cards (3 in. x 5 in.) can be printed from Tray 1 only. They should be printed on one side only.

To order labels, index cards, greeting cards, or other paper or specialty media, contact your local reseller.

Guidelines

Do not use vinyl labels.

Do not use any labels or cards on a sheet where items are missing; it may damage printer components.

Store unused labels or cards flat in their original packaging. Leave the product inside the original packaging until ready to use. Return any unused product to the original packaging and reseal it for protection.

Do not store labels or cards in extremely dry or humid conditions or extremely hot or cold conditions. Storing them in extreme conditions may cause print quality problems or cause them to jam in the printer.

Rotate stock frequently. Long periods of storage in extreme conditions can cause the labels or cards to curl and jam the printer.

Print only on one side of the sheet of labels.

Printing Index Cards from Tray 1

1.

Pull the tray completely out of the printer.

4500-001

Copyright © 2004 Xerox Corporation. All Rights Reserved.

2-34

Labels, Index Cards, and Greeting Cards

2.

Insert the 3 x 5 in. index cards into the tray with the side to be printed faceup with the top of the card toward the back of the tray.

Note

Do not load paper above the fill line inside the tray.

4500-102

3.

Adjust the paper guides to fit against the index cards.

4.

Insert the tray into the printer tray slot and push it completely to the back of the printer.

4500-105

5.

At the printer’s front panel, press the OK button to accept the paper size and type highlighted on the Front Panel.

Follow these steps if the paper size and type loaded is different than the paper size and type highlighted on the Front Panel:

a.

Select

Change Paper Size

, then press the OK button.

b.

Select

Index Card (3.0 x 5.0 in.)

, then press the OK button.

c.

Press the Back button.

d.

Select

Change Paper Type

, then press the OK button.

e.

Select

Card Stock

, then press the OK button to save your selection.

6.

In the printer driver, select the appropriate tray or paper type.

For more information, go to Reference/Printing/Basic Printing on the User Documentation

CD-ROM.

Phaser™ 4500 Laser Printer

2-35

Printing Labels from Trays 1-4

1.

Pull the tray completely out of the printer.

Labels, Index Cards, and Greeting Cards

4500-001

2.

Insert the labels into the tray with the side to be printed faceup with the top of the page toward the back of the tray.

4500-083

3.

Adjust the width and length paper guides to match the size of the paper.

4.

Insert the tray into the printer tray slot and push it completely to the back of the printer.

Phaser™ 4500 Laser Printer

2-36

4500-103

Labels, Index Cards, and Greeting Cards

5.

At the printer’s front panel, press the OK button to accept the paper size and type highlighted on the Front Panel.

Follow these steps if the paper size and type loaded is different than the paper size and type highlighted on the Front Panel:

a.

Select

Change Paper Size

, then press the OK button.

b.

Select

Auto-Letter (8.5 x 11.0 in.)

, then press the OK button.

c.

Press the Back button.

d.

Select

Change Paper Type

, then press the OK button.

e.

Select

Labels

, then press the OK button to save your selection.

6.

In the printer driver, select the appropriate tray or paper type.

For more information, go to Reference/Printing/Basic Printing on the User Documentation

CD-ROM.

Printing Greeting Cards from Trays 1-4

1.

Pull the tray completely out of the printer.

4500-001

2.

Insert the greeting cards into the tray with the side to be printed faceup with the top of the page toward the back of the tray.

4500-016

3.

Adjust the width and length paper guides to match the size of the paper.

4.

Insert the tray into the printer tray slot and push it completely to the back of the printer.

Phaser™ 4500 Laser Printer

2-37

Labels, Index Cards, and Greeting Cards

5.

At the printer’s front panel, press the OK button to accept the paper size and type highlighted on the Front Panel.

Follow these steps if the paper size and type loaded is different than the paper size and type highlighted on the Front Panel:

a.

Select

Change Paper Size

, then press the OK button.

b.

Select

Auto-Letter (8.5 x 11.0 in.)

, then press the OK button.

c.

Press the Back button.

d.

Select

Change Paper Type

, then press the OK button.

e.

Select

Card Stock

, then press the OK button to save your selection.

6.

In the printer driver, select the appropriate tray or paper type.

Phaser™ 4500 Laser Printer

2-38

Phaser™ 4500 Laser Printer

Custom Size Paper

Print custom size paper, within the following ranges, from the trays listed.

Tray 1

Simplex (1-Sided

Printing)

Width

Height

76 – 216 mm

3.0 – 8.5 in.

127 – 356 mm

5.0 – 14.0 in.

Duplex (2-Sided Printing)

Width

Height

90 – 216 mm

3.5 – 8.5 in.

140 – 356 mm

5.5 – 14.0 in.

Input

Trays 2–4

98 – 216 mm

3.9 – 8.5 in.

148 – 356 mm

5.8 – 14.0 in.

98 – 216 mm

3.9 – 8.5 in.

148 – 356 mm

5.8 – 14.0 in.

Output

Standard Tray

500-Sheet

Stacker

76 – 216 mm

3.0 – 8.5 in.

127 – 356 mm

5.0 – 14.0 in.

90 – 216 mm

3.5 – 8.5 in.

140 – 356 mm

5.5 – 14.0 in.

Same as Input

Same as Input

For more information on paper types, weights, and sizes, go to Reference/Printing/Supported

Papers on the User Documentation CD-ROM.

Loading Custom Size Paper in Tray 1-4

1.

Pull the tray completely out of the printer.

4500-078

Copyright © 2004 Xerox Corporation. All Rights Reserved.

2-39

2.

Insert custom size paper into Tray 1, 2, 3, or 4.

Custom Size Paper

4500-086

Note

Do not load paper, transparencies, or specialty media above the fill lines inside the tray. Only use flat paper, transparencies, or specialty media. If frequent jamming occurs with card stock or heavier paper that is less than 175 mm (7 in.) long, reduce the number of sheets in the tray.

3.

Adjust the width and length paper guides to match the size of the paper.

4500-089

4500-088

Phaser™ 4500 Laser Printer

2-40

Custom Size Paper

4.

Insert the tray into the printer tray slot and push it completely to the back of the printer.

4500-077

5.

At the printer’s front panel:

a.

Select

Change Paper Size

, then press the OK button.

b.

Select

Custom

, then press the OK button.

c. Custom Width

is highlighted. Press the OK button, press the Down Arrow button to change the width, then press the OK button to save your change.

d.

Select

Custom Height

, then press the OK button.

e.

Press the Down Arrow button to change the height, then press the OK button to save your change.

f.

Press the Back button.

g.

Select

Paper Type

, then press the OK button.

h.

Select the type of paper loaded in the tray, then press the OK button to save your selection.

6.

In the printer driver, select the appropriate tray or paper type.

For more information, go to Reference/Printing/Basic Printing on the User Documentation

CD-ROM.

Phaser™ 4500 Laser Printer

2-41

Phaser™ 4500 Laser Printer

Advanced Options

This topic includes:

"Printing Separation Pages" on page 2-42

"Printing Multiple Pages on a Single Sheet (N-Up)" on page 2-43

"Printing Negative and Mirror Images" on page 2-44

"Scaling" on page 2-45

"Printing Watermarks" on page 2-46

"Printing Cover Pages" on page 2-47

"Printing or Deleting Proof, Saved, and Secure Print Jobs" on page 2-48

Printing Separation Pages

A separation page (a divider page or slipsheet) can be inserted after a print job, between copies of a print job, or between individual pages of a print job. Specify the tray to use as the source for the separation pages.

To specify separation pages in a supported driver:

Windows 98, Windows Me PostScript driver:

On the Output Options tab, select the location of the separation pages and the tray source.

Windows 2000, Windows XP, Windows Server 2003, Windows NT PostScript driver:

On the Output Options tab, select the location of the separation pages and the tray source.

Mac OS 9 driver:

In the Print dialog box, select Advanced Options 1 from the drop-down list, select the paper source from the Separation Page Source drop-down list, then select On from the

Separation Page drop-down list.

Mac OS X (version 10.1 and higher) driver:

In the Print dialog box, select the Printer Features drop-down list, select Separation

Page and Source from the drop-down list, then select On from the Separation Page dropdown list.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

2-42

Advanced Options

Printing Multiple Pages on a Single Sheet (N-Up)

When printing a multiple-page document, you can print more than one page on a single sheet of paper. Print one, two, four, six, nine, or 16 pages per side.

To print multiple pages on a single sheet of paper in a supported driver:

Windows 98, Windows Me PostScript driver:

On the Setup tab, click the More Layout Options button, then select the number of pages per sheet from the drop-down list. When you print more than one page on a sheet, you can also print a border around each page.

Windows 2000, Windows XP, Windows Server 2003 PostScript driver:

On the Layout tab, select the number of pages per sheet from the drop-down list.

Windows NT PostScript driver:

On the Advanced tab under Document Options, select the desired Page Layout (N-up)

Option.

Mac OS 9 driver:

In the Print dialog box, select Layout from the drop-down list, then select the number of

Pages Per Sheet and Layout direction.

Mac OS X (version 10.1 and higher) driver:

In the Print dialog box, select Layout from the drop-down list, then select the number of

Pages Per Sheet and Layout direction.

Phaser™ 4500 Laser Printer

2-43

Advanced Options

Printing Negative and Mirror Images

You can print pages as a negative image (reverses the light and dark areas in your printed image) or mirror image (flips images horizontally on pages when printed).

M

Negative Image

M

B

B

Mirror Image

To select negative or mirror images in a supported driver:

Windows 98, Windows Me PostScript driver:

On the Setup tab, click More Layout Options, then select Print as a Negative Image or

Print as a Mirror Image.

Windows 2000, Windows XP, Windows Server 2003 PostScript driver:

From the Layout tab, click Advanced. Under Document Options and PostScript

Options, select Yes for Mirrored Output or Negative Output.

Windows NT PostScript driver:

On the Advanced tab, under Document Options and PostScript Options, select Yes for

Mirrored Output or Negative Output.

Phaser™ 4500 Laser Printer

2-44

Advanced Options

Mac OS 9 driver:

From the File menu, select Page Setup, choose PostScript Options from the drop-down list, then select Invert Image (to print a negative image) or Flip Horizontal (to print a mirror image).

Scaling

You can reduce or enlarge your page images when they are printed by selecting a scaling value between 25 and 400 percent. The default is 100 percent.

50% 100% 200%

To select scaling in a supported driver:

Windows 98, Windows Me PostScript driver:

On the Setup tab, click More Layout Options, then specify the percentage to scale in the

Percentage box.

Windows 2000, Windows XP, Windows Server 2003 PostScript driver:

From the Layout tab, click Advanced, select Graphic, then select the desired percentage for Scaling.

Windows NT driver:

On the Advanced tab, select Graphic, then select the desired percentage for Scaling.

Mac OS 9, Mac OS X (version 10.1 and higher) driver:

From the File menu, select Page Setup, then specify the percentage in the box for Scale.

Phaser™ 4500 Laser Printer

2-45

Advanced Options

Printing Watermarks

A watermark is additional text that can be printed across one or more pages. For example, terms like Draft, Confidential, Date, Version that you might stamp on a page before distribution, can be inserted with a watermark.

In some Windows drivers you can:

Create a watermark

Edit an existing watermark’s text, color, location, and angle

Place a watermark on either the first page or every page in a document

Print the watermark in the background

Print the text of the watermark as an outline (instead of filled text)

Note

Not all applications support watermark printing.

To select, create, and edit watermarks using a supported Windows driver:

Windows 98, Windows Me PostScript driver:

On the Setup tab, click More Layout Options, then click Watermark to display the

Watermarks dialog box.

Windows 2000, Windows XP, Windows Server 2003 PostScript driver:

From the Layout tab, click the Advanced button. In the box under Document Options and Printer Features, select Watermarks, then select Modify for the desired watermark.

Phaser™ 4500 Laser Printer

2-46

Advanced Options

Printing Cover Pages

A cover page is the first or last page of a document. The printer enables you to choose a different paper source for the cover page than for the body of a document. For instance, use your company letterhead for the first page of a document, or use card stock for the first and last pages of a report.

Use any applicable paper tray as the source for printing cover pages.

Verify that the cover page is the same size as the paper used for the rest of your document.

If you specify a different size in the driver than the tray you select as a cover pages source, your cover(s) print on the same paper as the rest of your document.

You have several choices for cover pages:

None - Prints the first and last pages of your document from the same tray as the rest of your document.

First - Prints the first page on paper from the specified tray.

First and Last - Prints the first and last pages on paper from the specified tray.

Cover Page

First

Last

Print Option

1-sided printing

2-sided printing

1-sided printing

2-sided printing

(odd-numbered pages)

2-sided printing

(even-numbered pages)

Pages Printed on Cover

Page 1

Pages 1 and 2

Last page

Last page

Last two pages

For the back of your front cover to remain blank when 2-sided printing, page two of your document must be blank. For the back cover of your document to remain blank, see the following table for inserting blank pages.

Print Option

1-sided printing

2-sided printing

Last Page of Text

Odd-numbered

Even-numbered

Blank Pages

Add one blank page at the end of the document.

Add two blank pages at the end of the document.

Add one blank page at the end of the document.

To select cover pages in a supported driver:

Windows 98, Windows Me PostScript driver:

On the Output Options tab, select First Page Only or First and Last Pages, then select the tray to use for the covers from the Source drop-down list.

Phaser™ 4500 Laser Printer

2-47

Advanced Options

Windows 2000, Windows XP, Windows Server 2003, Windows NT PostScript driver:

On the Paper/Quality tab under Cover Pages, select First Page Only or First and Last

Page, then select the tray to use for the covers from the Source drop-down list.

Mac OS 9 driver:

In the Print dialog box, select Cover Page from the drop-down list, select Before

Document or After Document, then select Cover Page papeer Source from the dropdown list.

Mac OS X (version 10.1 and higher) driver: a.

In the Print dialog box, select Paper Feed, then select First Page From.

b.

In the Printer Features dialog box, select Remaining from: paper source from the drop-down list.

Printing or Deleting Proof, Saved, and Secure Print Jobs

Note

These features are available if your printer has an internal hard drive. These jobs are stored on the hard drive and remain in the printer even when it is turned off.

Choose one of the following special job types:

Secure Print: Prints confidential documents. Your four-digit numeric password-protected jobs are stored on the printer’s hard drive. The jobs print only after the user name, fourdigit password number, and job name are entered at the printer's front panel. The jobs are automatically deleted from the hard drive after printing.

Proof Print: Prints only one copy of a multiple copy job in order to proof the copy. To print the remaining copies, select the job name at the printer's front panel. The job is automatically deleted from the hard drive after printing. If you do not want to print the remaining copies, delete the job at the front panel.

Saved Print: Stores the job on the printer’s hard drive so you can print it on demand. The job is not deleted after printing. This is useful for any document you frequently print, such as tax forms, personnel forms, or requisition forms.

Note

Protected Jobs are jobs that have been copied or moved from the Public Jobs group in

CentreWare IS. For more information on Protected Jobs, go to CentreWare IS Online

Help.

Sending Proof, Saved, and Secure Print Jobs to the Printer

Use a supported driver to specify a job as a secure print, proof print, or saved print job:

Windows 98, Windows Me PostScript driver:

On the Output Options tab, choose the job type under Walk-Up Features. For a secure print job, enter a 4-digit password to assign to this job. For a proof print or saved print job, enter the name you want to give this job.

Phaser™ 4500 Laser Printer

2-48

Advanced Options

Windows 2000, Windows XP, Windows Server 2003, Windows NT PostScript driver:

On the Output Options tab, choose the job type under Walk-Up Features. For a secure print job, enter a 4-digit password to assign to this job. For a proof print or saved print job, enter the name you want to give this job.

Mac OS 9 driver:

In the Print dialog box, select Job Type from the pull-down list, select Normal (default),

Proof Print, Saved Print, or Secure Print. For a saved print job, enter the document name. For a secure print job, enter a 4-digit password to assign to this job.

Mac OS X (version 10.1 and higher) driver:

In the Print dialog box, select the Printer Features pull-down menu, select Job Type from the Features Sets drop-down list, then select Proof Print, Saved Print, or Secure

Print from the Job Type drop-down list.

Printing or Deleting Secure Print Jobs

To print a secure print job, specify the four-digit password at the printer's front panel:

1.

Select

Walk-Up Printing

, then press the OK button.

2.

Select

Secure Print Jobs

, then press the OK button.

3.

Scroll to your User Name, then press the OK button.

4.

Scroll to the number for the first digit of the numeric password, then press the OK button to accept that digit.

5.

Repeat Step 4 for the second, third, and fourth digits.

Note

If you entered less than four digits in the driver’s Password field, enter zeros before your password so that there are four digits entered in the front panel. For example, if

222 is entered in the driver, enter

0222

at the front panel. Use the Back button to return to a previous digit.

6.

If more than one secure print job is entered with a password, select the desired job to print or select

All of Them

, then press the OK button.

7.

Select

Print and Delete

or

Delete

, then press the OK button to print.

Printing or Deleting Proof and Saved Print Jobs

To print a saved print job or the remaining copies of a proof print job, select the job name at the printer's front panel:

1.

Select

Walk-Up Printing

, then press the OK button.

2.

Select

Proof Print Jobs

or

Saved Print Jobs

, then press the OK button.

3.

Scroll to the job name, then press the OK button.

4.

Select

Print and Delete

(for proof prints) or

Print and Save

(for saved prints), then press the OK button.

5.

Scroll to the desired number of copies, then press the OK button to print the job.

Phaser™ 4500 Laser Printer

2-49

Phaser™ 4500 Laser Printer

Supplies and Recycling

This topic includes:

"Supplies" on page 2-50

"Recycling" on page 2-50

Supplies

The printer’s front panel displays status messages and warnings as the supply nears its replacement time. When the front panel prompts you that a supply is low or needs to be replaced, verify that you have replacements on hand. It is important to order these supplies when the messages first appear to avoid interruptions to your printing.

To order supplies, contact your local reseller or visit the Xerox web site at www.xerox.com/ office/4500supplies .

Consumables

The only consumables for this printer are the Xerox print cartridges. To order print cartridges, contact your local reseller or visit the Xerox web site at www.xerox.com/office/4500supplies .

Caution

If you attempt to use a non-Xerox print cartridge, it may not fit properly in the printer. If the cartridge does not fit properly, the printer will not function.

Routine Maintenance Items

Routine maintenance items are printer parts or assemblies that have a limited life requiring periodic replacement. Replacements may be in the form of parts or kits. Routine Maintenance

Items are typically customer replaceable.

The only routine maintenance item for the Phaser 4500 Laser Printer is the maintenance kit.

Access the “Supplies Info” menu from the printer’s front panel to see the remaining life for the maintenance kit.

Access the “Supplies Usage Page” from the printer’s front panel, from CentreWare IS, or print the “Usage Profile” from the printer’s front panel.

Recycling

For information on Xerox supplies recycling programs, go to www.xerox.com/office/recycle .

Copyright © 2004 Xerox Corporation. All Rights Reserved.

2-50

Phaser™ 4500 Laser Printer

Connections and

Networks

This section includes:

"Connections and IP Address" on page 3-2

"Printer Management Software" on page 3-10

"Windows 2000, Windows XP, and Windows Server 2003" on page 3-15

"Windows NT 4.x" on page 3-20

"Windows 98 and Windows Me" on page 3-25

"Macintosh" on page 3-30

"Novell NetWare" on page 3-36

"UNIX (Linux)" on page 3-41

Copyright © 2004 Xerox Corporation. All Rights Reserved.

3-1

Phaser™ 4500 Laser Printer

Connections and IP Address

This topic includes:

"Printer Setup" on page 3-2

"Connection Setup" on page 3-6

Printer Setup

The information in this section is also stored as an information page in your printer.

Use the front panel to quickly print this information in the future.

Ethernet Connection (Recommended)

An Ethernet connection is recommended because it is faster than a USB cable connection. It also allows the user direct access to CentreWare IS.

Network Connection

Use an Ethernet connection with two twisted-pair (Category 5/RJ-45) cables and an Ethernet hub. Connect the computer to the hub with one cable, then connect the printer to the hub with the second cable. Connect to any port on the hub except the uplink port. TCP/IP and EtherTalk are the most common protocols used with Ethernet cables. To print using TCP/IP, each computer and printer requires a unique IP address. Go to “Setting an IP Address” in this section.

Standalone (Cable or DSL) Network Connection

For information about setting up a cable or DSL connection for your printer, go to www.xerox.com/office/infoSMART to view Document # 33188, entitled Basic TCP/IP

Tutorial and Home Networking Guidelines.

Setting an IP Address

If your computer is on a large network, contact your network administrator for the appropriate

TCP/IP addresses and additional configuration information.

If you are creating your own small Local Area Network or connecting the printer directly to your computer over Ethernet, follow the procedure for automatically setting the printer’s IP address.

The printer and computer(s) must have unique IP addresses. It is important that the addresses are similar, but not the same. For example, your printer can have the address 192.168.1.2 while your computer has the address 192.168.1.3. Another device can have the address 192.168.1.4.

For more information, go to www.xerox.com/office/infoSMART to view Document # 18545.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

3-2

Connections and IP Address

Automatically Setting the Printer’s IP Address

Use the Phaser installer on the Printer Installer and Utilities CD-ROM to detect and/or assign an IP address to your printer. For further instructions, insert the Printer Installer and Utilities

CD-ROM into your computer’s CD-ROM, launch the installer, then follow the prompts for installation.

Note

For the automatic installer to function, the printer must be connected to a TCP/IP network.

Manually Setting the Printer's IP Address

1.

At the printer's front panel, select

Printer Setup,

then press the OK button.

2.

Select

Connection Setup

, then press the OK button.

3.

Select

Network Setup

, then press the OK button.

4.

Select

TCP/IP Setup

, then press the OK button.

5.

Select

DHCP/BootP

, then press the OK button to select

Off

.

6.

Select

TCP/IP Address

, then press the OK button.

7.

Enter your printer’s IP address, then press the OK button.

Setting a Static IP Address on Your Computer

Windows 2000, Windows XP, and Windows Server 2003

1.

On the desktop, right-click My Network Places, then click Properties.

2.

Right-click Local Area Connection, then click Properties.

3.

If you do not have TCP/IP available, click Add, then click Protocol.

4.

Click Add, then click Internet Protocol TCP/IP.

5.

Select the General tab, select the TCP/IP protocol for your network card, then click

Properties.

6.

Select the General tab, then click Use the following IP address.

7.

Enter an IP address and Subnet mask, then click OK.

8.

If prompted, click OK to restart Windows.

Windows NT 4.x

1.

On the desktop, right-click Network Neighborhood, then click Properties.

2.

On the Protocols tab, click TCP/IP Protocol, then click Properties.

3.

Select the IP Address tab, then click Specify an IP Address.

4.

Enter an IP Address and Subnet mask, then click OK.

5.

If prompted, click OK to restart Windows.

Windows 98 and Windows Me

1.

On the desktop, right-click Network Neighborhood or My Network Places, then click

Properties.

2.

On the Configuration tab, select the TCP/IP protocol for your network card, then click

Properties.

Phaser™ 4500 Laser Printer

3-3

Connections and IP Address

3.

Select the IP Address tab, then click Specify an IP address.

4.

Enter an IP address and Subnet mask, then click OK.

5.

If prompted, click OK to restart Windows.

Macintosh OS 9.x TCP/IP

1.

Click the Apple icon, then select the Controls Panel folder.

2.

Double-click TCP/IP, then verify that Ethernet is the connection type.

3.

Enter an IP address and Subnet mask, then click OK.

4.

If prompted, click OK to restart.

Macintosh OS X (10.1 and higher) TCP/IP

1.

Click the Apple icon, click System Preferences, then click the Network icon.

2.

In the Network control panel, click the TCP/IP tab.

3.

Under Location, click Automatic.

4.

Under Show, click Built-in Ethernet.

5.

Under Configure, click Manually.

6.

Enter the IP Address, Subnet Mask, and Router (Gateway).

7.

Click Apply Now to activate the changes.

USB Connection

The USB connection requires a standard USB cable. This cable is not included with your printer and must be purchased separately. Verify that you are using the correct USB cable for your connection.

Windows 98 or Later and Windows 2000 or Later

Connect the USB cable to the PC and follow the Add New Hardware Wizard to create the

USB port. Follow the Add Printer Wizard to install the printer driver from the Printer

Installer and Utilities CD-ROM. For more information go to www.xerox.com/office/ infoSMART to view these documents:

Windows 98: Document # 18215

Windows 2000: Document # 22701

Windows XP: Document # 53543

Macintosh OS 9.x

A USB-connected printer does not display in the Chooser. Install the printer driver from the

Printer Installer and Utilities CD-ROM. Use the Desktop Printer Utility (version 1.2 or later) to create a desktop USB printer. The utility is located in the PhaserTools folder which is created during the software installation. For more information go to www.xerox.com/office/ infoSMART to view Document # 33225.

Phaser™ 4500 Laser Printer

3-4

Connections and IP Address

Macintosh OS X (10.1 and Higher)

1.

Install the printer driver from the Printer Installer and Utilities CD-ROM.

2.

Open the Print Center utility. (On the Macintosh hard drive, open the Applications folder, then open the Utilities folder.)

3.

Click the Add button.

4.

Select USB from the top drop-down list.

5.

Select the printer in the printers window.

6.

Verify that your printer is set to Auto Select.

7.

Click the Add button.

The printer is displayed as an available printer in the Print Center. For more information, go to www.xerox.com/office/infoSMART to view Document # 49355.

Phaser™ 4500 Laser Printer

3-5

Connections and IP Address

Connection Setup

Installing the Printer Driver

To download the latest printer drivers, go to www.xerox.com/office/support .

Windows 98 or Later and Windows 2000 or Later

Install the printer driver from the Printer Installer and Utilities CD-ROM. The Printer

Installer and Utilities CD-ROM automatically installs and identifies the printer during the installation process. For more information go to www.xerox.com/office/infoSMART to view these documents:

Windows 98 and Windows Me: Document # 9840

Windows 2000, Windows XP, and Windows Server 2003: Document # 36894

Windows NT: Document # 11338

Macintosh OS 9.x EtherTalk

If you use EtherTalk, Macintosh computers do not require IP addresses.

1.

Open the AppleTalk Control Panel.

2.

Verify that the Ethernet port is the selected network port.

3.

Double-click the installer on the Printer Installer and Utilities CD-ROM to install the printer driver.

4.

Open the Chooser, then click the LaserWriter driver.

5.

From the right column of the Chooser, select the printer, then click Create to create the desktop printer.

For more information go to www.xerox.com/office/infoSMART to view Documents # 2562 and # 1886.

Macintosh OS X (10.1 and Higher)

Macintosh OS X supports TCP/IP as the default protocol, as well as AppleTalk. For a TCP/IP installation, follow the instructions provided to set an IP address in the printer.

1.

Install the printer driver from the Printer Installer and Utilities CD-ROM.

2.

Open the Print Center utility. (On the Macintosh hard drive, open the Applications folder, then open the Utilities folder.)

3.

Click the Add Printer button.

4.

Choose the connection type you desire.

For LPR, enter the IP address of the printer that you set previously. The Queue Name field remains blank if the Use default queue on server box is checked (by default).

Other options are PS or AUTO. Select the appropriate PPD for the printer model under the Printer Model drop-down list.

For AppleTalk, select the appropriate printer from the list that is displayed. The configuration process continues until configuration is complete. If AppleTalk is not available in the Print Center drop-down list, the AppleTalk protocol is disabled and must be installed on the Macintosh. If the AppleTalk protocol is enabled, but is not

Phaser™ 4500 Laser Printer

3-6

Connections and IP Address

available in the drop-down window, it is recommended that you contact your system administrator or Apple Computer Incorporated for assistance.

For Rendezvous, select the appropriate printer from the list that is displayed.

For more information go to www.xerox.com/office/infoSMART to view Documents # 48704,

# 50080, and # 49814.

Dynamic Methods of Setting the Printer’s IP Address

An Internet Protocol (IP) address is required to identify your printer on a network. Set the printer’s IP address by any of the following methods:

DHCP

CentreWare Internet Services

Auto IP (Host Names)

Information Required for IP Addressing

Information

Internet (IP) address for the printer

Network Mask

Default Router/Gateway address

Comments

Format is xxx.xxx.xxx.xxx, where xxx represents a decimal number from 0–255.

If you are unsure, leave this blank; the printer chooses an appropriate mask.

If you want to communicate with the printer from anywhere other than the local network segment, you need the router address.

Enabling DHCP on the Printer

Verify that the printer’s DHCP protocol is enabled by setting the front panel or using

CentreWare IS.

Note

To determine your printer’s IP address, select

Printer Identification

at the front panel.

For information about the front panel, go to Reference/Features on the User

Documentation CD-ROM.

Phaser™ 4500 Laser Printer

3-7

Connections and IP Address

Changing or Modifying the IP Address Using CentreWare Internet Services (IS)

CentreWare IS is a printer administration and support tool using web technology. With

CentreWare IS software, you can access printer status and manage your printer over a TCP/IP network using a web browser. For more information, go to Explore/CentreWare IS on the User

Documentation CD-ROM.

After setting the printer’s IP address, you can modify the TCP/IP using CentreWare IS.

1.

Launch your web browser.

2.

Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3.

Select Properties.

4.

Select the Protocols folder on the left sidebar.

5.

Select TCP/IP.

6.

Enter or modify your printer’s settings, then click Save Changes at the bottom of the page.

Using Host Names with the Domain Name Service (DNS)

The printer supports DNS through an embedded DNS resolver. The DNS resolver protocol communicates with one or more DNS servers to resolve the IP address for a given host name or the host name for a given IP address.

To use an IP host name for the printer, the system administrator must configure one or more

DNS servers and a local DNS domain name space database.

To set up the printer for DNS, supply a maximum of two DNS name server IP addresses.

There are two ways to set up the printer:

TCP/IP–Go to “DNS Setup Using CentreWare Internet Services.”

DHCP–Go to “Dynamic Domain Name Service (DDNS).”

DNS Setup Using CentreWare Internet Services

Set up the printer for DNS using CentreWare IS after setting the printer’s IP address.

1.

Launch your web browser.

2.

Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3.

Select Properties.

4.

Select the Protocols folder on the left sidebar.

5.

Select TCP/IP.

6.

In the DNS Settings section, enter your domain server’s IP address in these fields:

Primary Name Server IP Address (required)

Second Name Server IP Address (optional)

7.

Click Save Changes when you are finished entering the settings.

Dynamic Domain Name Service (DDNS)

This printer supports Dynamic DNS through DHCP. You must have DHCP enabled on the printer for DDNS to function. Your network’s DHCP server must also support Dynamic DNS updates through option 12 or option 81 support. See your network administrator for details.

1.

Launch your web browser.

Phaser™ 4500 Laser Printer

3-8

Connections and IP Address

2.

Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3.

Select Properties.

4.

Select the Protocols folder on the left sidebar.

5.

Select TCP/IP.

6.

In the BOOT/DHCP Settings section, set the BOOTP/DHCP option to ON.

7.

To enable DDNS, enter the following DDNS/WINS settings information:

DDNS - Set to ON.

Release Host Name - Set to NO.

DDNS/WINS Name - Use the default name provided by Xerox or enter another name.

Primary WINS Server (optional)

Secondary WINS Server (optional)

8.

Click Save Changes when you are finished entering the settings.

Other Resources

For more information about network setup and troubleshooting, go to Reference/Connections

& Networks on the User Documentation CD-ROM.

Phaser™ 4500 Laser Printer

3-9

Phaser™ 4500 Laser Printer

Printer Management Software

This topic includes:

"Using CentreWare Software" on page 3-10

"Using Printer Management Features" on page 3-12

Using CentreWare Software

CentreWare Internet Service (IS)

CentreWare IS is a printer administration and support tool using web technology. With

CentreWare IS software, you can access printer status and manage your printer over a TCP/IP network using a web browser.

CentreWare IS enables you to:

Receive printer status and manage printers independent of network servers and operating systems.

Define a link to your local web server’s support page.

Access online manuals and technical support information by using built-in links to the

Xerox web site.

CentreWare IS provides an easy-to-use, consistent interface that you can use for most configuration tasks.

CentreWare IS requires only a web browser and a TCP/IP connection between the printer and the network (in Windows, Macintosh, or UNIX environments). TCP/IP and HTTP must be enabled in the printer.

For complete information about CentreWare IS, see the CentreWare IS Online Help.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

3-10

Printer Management Software

CentreWare DP for NetWare

CentreWare DP is easy-to-use printer management software that runs on Windows 98 or later and Windows 2000 or later. Through point-and-click navigation you can install, connect, and configure the printer quickly and easily on a network . It provides network administrators with setup procedures and management of networked printers.

The following table lists CentreWare DP key features and benefits.

Feature

Setup Wizard

Advanced Setup

Instant Status

Remote Configuration and

Management

Printer Upgrades

Benefit

Provides a step-by-step guide to install your printer on the network.

Provides a tool to service multiple file servers and queues.

Enables you to select a printer from the Printer List to monitor the printer at any given time.

Enables you to do most configuration and monitoring tasks from your workstation.

Enables you to upgrade your printer from your workstation (if available for your printer model).

For more information go to www.xerox.com/office to view the CentreWare DP User Guide.

CentreWare MC (Microsoft Management Console)

CentreWare MC allows IP discovery of printers equipped with an embedded web server. The embedded web server in Xerox printers is called CentreWare Internet Services.

For installing or managing multiple printers on a Windows NT 4.x (Service Pack 6 or higher),

Windows 2000, or Windows XP network with the TCP/IP protocol enabled, use the Xerox

CentreWare MC snap-in to Microsoft Management Console. For more information go to www.xerox.com/office to view the CentreWare MC User Guide.

CentreWare Web

CentreWare Web is a multi-vendor printer management, installation, and troubleshooting application that can remotely manage, install, and troubleshoot printers on your network using a web browser. Printers are found through network or print server discovery and managed over

TCP/IP networks using RFC-1759 SNMP (Simple Network Management Protocol).

Some of the features provided by CentreWare Web:

Remotely add ports, queues, and drivers to Windows 2000, XP, and NT4.x SP6 print servers.

Install, troubleshoot, upgrade, and clone wizards to aid all users in performing administrative tasks.

Install CentreWare Web on a server for availability to all clients on the network that have

Internet access with a browser.

Support multiple users and provide for different levels/privileges of user access, such as administrators or guests.

Phaser™ 4500 Laser Printer

3-11

Printer Management Software

Discover printers on local and remote subnets.

Automatically discover printers as scheduled.

Generate reports.

Connect to printer web servers for additional printer-specific features, including help.

For more information go to www.xerox.com/office to view the CentreWare Web User Guide.

Using Printer Management Features

Job Accounting

The printer stores information about print jobs in a log file. The log file is stored either in the printer’s memory or on an optional hard disk if one is installed in the printer. If the log file is stored in the printer’s memory, it is lost when the printer is reset. It is recommended that a hard disk be used for job accounting.

The log file lists job records. Each record contains fields such as user name, job name, pages printed, job times, and toner and ink used. Not all fields are supported by all printers. For information go to CentreWare IS online help or CentreWare Web online help.

The job accounting values reported vary depending on the protocol and print command used when each job was printed. For example, using NPRINT over NetWare provides the printer with the most information about the job being printed. When using Windows and NetWare, the job name is often LST: or LST:BANNER. Other jobs from other ports may provide less information about the job.

Job accounting is available through CentreWare IS and CentreWare Web.

Using CentreWare IS

1.

Launch your web browser.

2.

Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3.

On the right side of the main CentreWare IS page, click Jobs.

The “Job Accounting Links” page provides links that enable you to browse, download, and clear job accounting records.

For complete information on CentreWare IS job accounting, including clearing job information, downloading job information to a file, and job accounting file formats, go to

CentreWare IS Online Help.

MaiLinX Alerts

MaiLinX alerts allow the printer to automatically send email to the system administrator and others under the following conditions:

When printer errors, warnings, and alerts occur.

When the printer requires attention (for example, when service is required or supplies need to be replenished).

Phaser™ 4500 Laser Printer

3-12

Printer Management Software

When a reply to a CentreWare IS Remote Internet Printing message is desired. For more information about CentreWare IS Remote Internet printing, go to CentreWare IS Online

Help.

Three designated users can receive messages:

SysAdmin

Service

Key

Printer messages reporting errors, alerts, and warnings can be individually assigned to any of these users. You can customize the message text and the subject line in the Status Notification messages.

Status Notification is supplied by the printer’s Simple Mail Transport Protocol (SMTP) client.

Setting Up CentreWare IS Status Notification

1.

Launch your web browser.

2.

Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3.

Select Properties.

4.

Select Mail Alerts on the left sidebar. Follow the instructions on the page to select mail alert options.

5.

Click Save Changes.

For complete information about CentreWare IS Status Notification, go to CentreWare IS

Online Help.

Usage Profile Reports

The printer generates reports accessed through CentreWare IS that detail printer usage. Usage profile reports track multiple items, including:

Printer information, such as printer name, date installed, total pages printed, options installed, and network ID.

Supplies usage data, such as toner or ink. By tracking supplies usage, you can order supplies before they reach their end of life.

Media and tray information, such as how often prints are made on paper compared to transparencies, and how often each tray is used.

Job characteristics, such as size and timing of jobs.

Setting Up Usage Profile Reporting

1.

Launch your web browser.

2.

Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3.

Select Jobs.

4.

Select Usage Profile Reports on the left sidebar.

5.

Click the Usage Profile Properties link. Follow the instructions on the page to set up reports.

6.

Click Save Changes.

Phaser™ 4500 Laser Printer

3-13

Printer Management Software

For complete information about Usage Profile reporting, including descriptions of each field in the report, go to CentreWare IS Online Help.

Using CentreWare IS

Note

To send usage profile reports using email, the MaiLinX must be properly set up using

"MaiLinX Alerts" on page 3-12.

1.

Enter your printer’s IP address into the browser to connect to the printer using

CentreWare IS.

2.

Select Jobs.

3.

Select Usage Profile Reports on the left sidebar.

4.

Enter the desired email address in the Send to Specific Address field.

5.

Click Send Usage Profile Report.

Xerox Usage Analysis Tool

The Xerox Usage Analysis Tool is a Windows client/server application that allows system administrators to automatically track Xerox printer usage and obtain job accounting records.

The tool supports large networks with many users and printers.

Job accounting and printer usage data is stored in a database. The application can be run on multiple clients using a single server. The data can be exported to a spreadsheet for viewing, analysis, and billing.

Go to www.xerox.com/office for complete information about using the Xerox Usage Analysis

Tool provided by the application’s online help system.

System Requirements

IP network

Xerox Phaser printers with Ethernet interface (optional hard disk recommended)

A PC with at least 32 MB of RAM. At least 1 GB of hard drive space is recommended for the server.

Supported operating systems: Windows 98 or later and Windows 2000 or later

Microsoft Excel 97 or Excel 2000 for export to spreadsheet (for graphing, billing, data analysis)

Phaser™ 4500 Laser Printer

3-14

Phaser™ 4500 Laser Printer

Windows 2000, Windows XP, and Windows Server

2003

This topic includes:

"Preliminary Steps" on page 3-15

"Quick CD-ROM Install Steps" on page 3-15

"Other Methods of Installation" on page 3-16

"Windows 2000, Windows XP, Windows Server 2003 Troubleshooting (TCP/IP)" on page 3-18

Preliminary Steps

These preliminary steps must be performed for all printers:

1.

Verify that the printer is plugged in, turned on, and connected to an active network.

2.

Verify that the printer is receiving network traffic by monitoring the LED’s on the back of the printer or on the CentreDirect External Print Server. When the printer is connected to a functioning network and receiving traffic, its link LED is green, and its amber traffic LED is flashing rapidly.

3.

Proceed to “Quick CD-ROM Install Steps” or “Other Methods of Installation” for the installation method desired.

4.

Print the “Configuration Page” and keep it for reference.

Quick CD-ROM Install Steps

1.

Insert the Printer Installer and Utilities CD-ROM into the computer’s CD-ROM drive. If your PC is set to autorun, the installer launches automatically. If it does not launch, do the following:

a.

Click Start, then click Run.

b.

In the Run window, type: <CD drive>:\INSTALL.EXE.

2.

Select your desired language from the list.

3.

Select Install Printer Driver.

4.

Click I Agree to accept the Xerox Software License Agreement.

5.

In the Select Printer dialog box, the default Use Walk-Up Technology (recommended

for network printers) is selected. Click Next.

6.

Follow the Use Walk-Up Technology instructions displayed.

7.

Click Exit Program.

Note

If the Walk-Up Technology dialog box remains onscreen after you have completed Steps

1–6, click the Back button, then click Select from the following discovered printers.

Follow the onscreen prompts to complete the installation procedure.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

3-15

Windows 2000, Windows XP, and Windows Server 2003

Other Methods of Installation

Your printer can also be installed on a Windows 2000, Windows XP, or Windows Server 2003 network using one of these methods:

Microsoft TCP/IP Protocol

Xerox TCP/IP Port Monitor

Microsoft IPP Port

The following methods can also be used to monitor or configure your printer:

A web browser using CentreWare IS if your printer is connected to a Windows 2000,

Windows XP, or Windows Server 2003 network with the TCP/IP protocol enabled.

The Xerox CentreWare MC snap-in to Microsoft Management Console for installing or managing multiple printers on a Windows 2000, Windows XP, or Windows Server 2003 network with TCP/IP protocol enabled. See the CentreWare MC User Guide at www.xerox.com/office .

Note

The CentreWare methods are not discussed in this section. For more information concerning CentreWare IS, CentreWare DP, or CentreWare MC, go to Reference/

Connections & Networks/Printer Management Software on the User Documentation

CD-ROM.

Microsoft TCP/IP Protocol

Note

For Windows XP, select Classic Look or the Windows XP procedures will not match the steps below. To select Classic Look, click Start, then Settings, then Taskbar and Start

Menu. Select the Start Menu tab, then select the Classic Start menu. Click OK.

1.

Right-click the My Network Places icon on the desktop, then click Properties.

2.

Right-click Local Area Connection, then click Properties.

3.

Click the General tab to verify that Internet Protocol (TCP/IP) is installed.

If the Internet Protocol (TCP/IP) box is checked, the software is installed.

If the Internet Protocol (TCP/IP) box is not checked, the software is not installed.

Install TCP/IP software using the documentation provided by Microsoft, then return to this document.

Adding the Printer

1.

On the desktop click Start, then click Settings.

2.

Select one of these options:

For Windows 2000 click Printers, double-click Add Printer to launch the Add

Printer Wizard, then click Next.

For Windows XP and Windows Server 2003, click Printers and Faxes. Double-click

Add Printer to launch the Add Printer Wizard, then click Next.

3.

Click the Local Printer button, then click Next.

Phaser™ 4500 Laser Printer

3-16

Windows 2000, Windows XP, and Windows Server 2003

4.

Click the Create a New Port button.

5.

Select Standard TCP/IP Port from the New Port Type pull-down menu, then click Next.

6.

Click Next.

7.

Click in the Printer Name or IP Address edit box and enter the IP Address of the printer you want to use. Click Next.

8.

Select one of these options:

Click Finish in the Confirmation window if the data is correct.

Click the Back button to correct the data if incorrect, then click Finish in the

Confirmation window when the data is correct.

Configuring the Printer

1.

Insert the Printer Installer and Utilities CD-ROM into the computer’s CD-ROM drive and click Have Disk.

2.

Click the Browse button, then select the directory which contains the Windows 2000 or

Windows XP drivers.

3.

Select the *.INF file, then click Open.

4.

Verify that the path and filename are correct, then click OK.

5.

Enter a name for the printer and select whether you want that printer to be the default.

Click Next.

6.

Select one of these options:

If the printer is not shared, click Next.

If the printer is shared, enter a Share Name, check the Share box, then click Next.

Printing a Test Page

You are prompted to print a test page.

1.

Select one of these options:

Click Yes to print a test page, then click Next.

Click No if you do not want to print a test page, then click Next.

2.

Select one of these options in the Completing the Add Printer Wizard screen:

Click the Finish button if the data presented is correct. Proceed to step 3.

Click the Back button to correct the data if incorrect, then click Finish in the Add

Printer Wizard when the data is correct. Proceed to Step 3.

3.

If you printed a test page, you are prompted to confirm that the test page printed:

Click Yes if the test page printed successfully.

Click No if the test page did not print or printed incorrectly. Proceed to step 4.

4.

Note the print-quality of the print job. If print-quality problems exist, or if the job does not print, go to Reference/Troubleshooting on the User Documentation CD-ROM for more information.

Microsoft IPP Port

Follow these steps to obtain the printer’s URL and create an Internet Printing Protocol (IPP) printer.

Phaser™ 4500 Laser Printer

3-17

Windows 2000, Windows XP, and Windows Server 2003

Obtaining the Printer’s URL (Network Path)

1.

Launch your web browser.

2.

Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3.

Select Properties.

4.

Select the Protocols folder on the left sidebar.

5.

Select IPP. The Network Path field on the IPP (Internet Printing Protocol) Settings page displays the printer’s URL.

Creating an IPP Printer

1.

On the desktop, click Start, click Settings, then click Printers.

2.

Double-click Add Printer to launch the Microsoft Add Printer Wizard.

3.

Select Network Printer, then click Next.

4.

When prompted for Network Path (Windows 9x) or URL (Windows NT, Windows 2000,

Windows XP), enter the printer’s URL in the following format:

http://printer-ip-address/ipp

5.

Click Next.

6.

Substitute your printer’s IP address or DNS name for printer-ip-address. The printer’s

URL is displayed on the CentreWare IS IPP page in the Network Path field.

Windows 2000, Windows XP, Windows Server 2003

Troubleshooting (TCP/IP)

Note

For Windows XP, select Classic Look or the Windows XP procedures will not match the steps below. To select Classic Look, click Start, then Settings, then Taskbar and Start

Menu. Select the Start Menu tab, then select Classic Start menu. Click OK.

This troubleshooting section assumes you have completed the following tasks:

Loaded a Phaser printer PCL or PostScript printer driver.

Printed and kept a current copy of the “Configuration Page”.

Printing the Configuration Page

You can print the “Configuration Page” to help you solve printing problems and obtain the best results from your printer. Access this page from the printer’s front panel.

To print the “Configuration Page”:

1.

At the printer’s front panel, select

Printer Setup

, then press the OK button.

2.

Select

Configuration Page

, then press the OK button to print.

Note

Print “Menu Map” to see other information pages available for printing.

Phaser™ 4500 Laser Printer

3-18

Windows 2000, Windows XP, and Windows Server 2003

Verifying Settings

1.

Verify the settings on the “Configuration Page”.

IP Address Source is set to: DHCP, Front Panel, BOOTP, or Auto IP (depending on your network configuration).

Current IP Address is set correctly. (Note this address if it is assigned by Auto IP,

DHCP, or BOOTP.)

Subnet Mask is set correctly (if used).

Default Gateway is set correctly (if used).

LPR is enabled. Verify that the LPR and AppSocket settings are set as desired.

Interpreters: Auto, PCL, or PostScript (depending on your driver).

2.

Verify that the client is logged into the network and printing to the correct print queue. The user should also have access to the Phaser printer queue.

Verifying Driver Installation

1.

Right-click My Network Places on the desktop, then click Properties.

2.

Right-click Local Area Connection, then click Properties.

3.

Click the General tab. View the list of installed network protocols to verify that TCP/IP is installed. (For more information, contact your network administrator.)

4.

Click Install to install any components not listed, then restart your computer.

5.

Click Start, click Settings, then click Printers.

6.

Right-click the printer icon, then click Properties.

7.

Click the Advanced tab. Verify that the correct printer driver is installed.

8.

Click the Ports tab. Verify that the IP Address in the Print to the Following Ports list is identical to the one on the “Configuration Page.” You may need to click the Configure

Port button to see the IP address. If necessary, re-select the TCP/IP number used for the printer.

Printing a Test Page

1.

Click the General tab.

2.

Click Print Test Page. If the printer does not print, do one of the following:

Select PhaserSMART Technical Support on the Troubleshooting tab of your

Windows printer driver to access PhaserSMART Technical Support.

Go to www.xerox.com/office/support .

Phaser™ 4500 Laser Printer

3-19

Phaser™ 4500 Laser Printer

Windows NT 4.x

This topic includes:

"Preliminary Steps" on page 3-20

"Quick CD-ROM Install Steps" on page 3-20

"Other Methods of Installation" on page 3-21

"Windows NT 4.x Troubleshooting (TCP/IP)" on page 3-23

Preliminary Steps

These preliminary steps must be performed for all printers:

1.

Verify that the printer is plugged in, turned on, and connected to an active network.

2.

Verify that the printer is receiving network traffic by monitoring the LED’s on the back of the printer or on the CentreDirect External Print Server. When the printer is connected to a functioning network and receiving traffic, its link LED is green, and its amber traffic LED is flashing rapidly.

3.

Proceed to “Quick CD-ROM Install Steps” or “Other Methods of Installation” for the installation method desired.

4.

Print a “Configuration Page” and keep it for reference.

Quick CD-ROM Install Steps

1.

Insert the Printer Installer and Utilities CD-ROM into the computer’s CD-ROM drive. If your PC is set to autorun, the installer launches automatically. If it does not launch, do the following:

a.

Click Start, then click Run.

b.

In the Run window, type: <CD drive>:\INSTALL.EXE.

2.

Select your desired language from the list.

3.

Select Install Printer Driver.

4.

Click I Agree to accept the Xerox Software License Agreement.

5.

In the Select Printer dialog box, the default Use Walk-Up Technology (recommended

for network printers) is selected. Click Next.

6.

Follow the Use Walk-Up Technology instructions displayed.

7.

Click Exit Program.

Note

If the Walk-Up Technology dialog box remains onscreen after you have completed

Steps 1–6, click the Back button, then click Select from the following discovered

printers. Follow the onscreen prompts to complete the installation procedure.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

3-20

Windows NT 4.x

Other Methods of Installation

Install your printer on a Windows NT network using one of these methods:

Microsoft TCP/IP protocol

Xerox TCP/IP Port Monitor

The following methods can also be used to monitor or configure your printer:

A web browser using CentreWare IS if your printer is connected to a Windows NT network with TCP/IP protocol enabled.

The Xerox CentreWare MC snap-in to Microsoft Management Console for installing or managing multiple printers on a Windows NT network with TCP/IP protocol enabled. See the CentreWare MC User Guide at www.xerox.com/office .

Note

The CentreWare methods are not discussed in this section. For more information concerning CentreWare IS, or CentreWare MC, go to Reference/Connections &

Networks/Printer Management Software on the User Documentation CD-ROM.

Quick Install Steps (Microsoft TCP/IP Protocol)

Note

This procedure is only performed by the system administrator.

1.

Right-click the My Network Places icon on the desktop, then click Properties.

2.

Click the Protocols tab to verify that the TCP/IP protocol has been installed.

3.

Select the Services tab and verify that Microsoft TCP/IP Printing software is installed. If it is not installed, install it, and then return to this document.

Adding the Printer

1.

Open the Control Panel, then double-click the Printers icon.

2.

Double-click Add Printer to launch the Add Printer Wizard, then click Next.

3.

Verify that My Computer is selected, then click Next.

4.

Click Add Port, then select the LPR Port from the list displayed.

5.

Click New Port.

6.

Enter the IP address for your printer and a printer name of 31 characters or less (no spaces).

7.

Select OK.

8.

Verify that the new IP address you entered is listed correctly. If the check box next to the

IP address is not checked, select the check box, then click Next.

Phaser™ 4500 Laser Printer

3-21

Windows NT 4.x

Configuring the Printer

1.

Insert the Printer Installer and Utilities CD-ROM into the computer’s CD-ROM drive, then click Have Disk.

2.

Click the Browse button and select the directory containing the Windows NT drivers.

3.

Select the *.INF file, then click Open. Verify that the path and filename are correct, then click OK.

4.

Select the correct printer, then click OK.

5.

Enter a name for the printer, select whether you want that printer to be the default, then click OK.

6.

Select one of these options:

If the printer is not shared, click Next.

If the printer is shared, enter a Share Name, check the Share box, then click Next.

Printing a Test Page

You are prompted to print a test page.

1.

Select one of these options:

Click Yes to print a test page, then click Next.

Click No if you do not want to print a test page, then click Next.

2.

Select one of these options:

Click the Finish button if the data presented is correct. Proceed to step 3.

Click the Back button to correct the data if incorrect, then click Finish when the data is correct. Proceed to Step 3.

3.

If you printed a test page, you are prompted to confirm that the test page printed:

Click Yes if the test page printed successfully.

Click No if the test page did not print or printed incorrectly. Proceed to step 4.

4.

Note the print-quality of the print job. If print-quality problems exist or if the job does not print, go to Reference/Troubleshooting on the User Documentation CD-ROM.

Phaser™ 4500 Laser Printer

3-22

Windows NT 4.x

Windows NT 4.x Troubleshooting (TCP/IP)

This troubleshooting section assumes you have completed the following tasks:

Loaded a Phaser printer PCL or PostScript printer driver.

Printed and kept a current copy of the “Configuration Page”. For information about printing a “Configuration Page”, go to Reference/Features/Front Panel on the User

Documentation CD-ROM.

Verifying Settings

1.

Verify the settings in the “Configuration Page.”

IP Address Source is set to: DHCP, Front Panel, BOOTP, or Auto IP (depending on your network configuration).

Current IP Address is set correctly. (Note this address if it is assigned by Auto IP,

DHCP, or BOOTP.)

Subnet Mask is set correctly (if used).

Default Gateway is set correctly (if used).

LPR is enabled. Verify that the LPR and AppSocket settings are set as desired.

Interpreters: Auto, PCL, or PostScript (depending on your driver).

2.

Verify that the client is logged into the network and printing to the correct print queue. The user should also have access to the Phaser print queue.

Verifying Installation

1.

Right-click the My Network Places icon on the desktop and select Properties.

2.

Click the Protocols tab to verify that the TCP/IP protocol has been installed.

3.

Click Add to install any components not listed, then restart your computer.

4.

Click Start, click Settings, then click Control Panel.

5.

Double-click Services.

6.

Locate TCP/IP Print Server, then verify these column entries:

Status column: Started

Startup column: Automatic

7.

Click Start, click Settings, then click Printers.

8.

Right-click the printer icon, then select Properties. Verify that you have installed the correct driver for your printer.

9.

Select the Ports tab. Verify that the IP Address in the Print to the Following Port list is identical to the one on the “Configuration Page.” You may need to click the Configure

Port button to view the IP address. If necessary, re-select the TCP/IP number used for your printer.

Phaser™ 4500 Laser Printer

3-23

Windows NT 4.x

Printing a Test Page

1.

Click the General tab.

2.

Click Print Test Page. If the printer still does not print, do one of the following:

Access PhaserSMART Technical Support on the Troubleshooting tab of your printer driver.

Go to www.xerox.com/office/support .

Phaser™ 4500 Laser Printer

3-24

Phaser™ 4500 Laser Printer

Windows 98 and Windows Me

This topic includes:

"Preliminary Steps" on page 3-25

"Quick CD-ROM Install Steps" on page 3-26

"Other Methods of Installation" on page 3-26

"Windows 98 and Windows Me Troubleshooting" on page 3-28

Preliminary Steps

1.

Verify that the printer is plugged in, turned on, and connected to an active network.

2.

Verify that the printer is receiving network traffic by monitoring the LED’s on the back of the printer or on the CentreDirect External Print Server. When the printer is connected to a functioning network and receiving traffic, its link LED is green, and its amber traffic LED is flashing rapidly.

3.

Print a “Configuration Page” and verify that the desired protocol is enabled, then follow one of these options:

Proceed to Step 4 if you do not have a TCP/IP address configured for your printer.

Proceed to Step 5 if you do have a TCP/IP address configured for your printer.

4.

Do one of the following if you do not have a TCP/IP address configured for your system:

■ Contact your system administrator to ensure that configuration is made according to your company guidelines.

■ Configure your PC with a unique address such as 192.1.1.1.

5.

If you have a TCP/IP address, then follow these steps to verify the IP address for your PC:

a.

Click Start, then click Run.

b.

Enter winipcfg in the Open field. (If the file is not found, TCP/IP may not be installed.)

c.

Click OK.

d.

Select your network adapter from the list. The IP address is listed in the IP Address field.

Note

For more information about installing and configuring TCP/IP in Windows environments, go to your Microsoft Windows documentation.

6.

Proceed to “Quick CD-ROM Install Steps” or “Other Methods of Installation” for the installation method desired.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

3-25

Windows 98 and Windows Me

Quick CD-ROM Install Steps

1.

Insert the Printer Installer and Utilities CD-ROM into the computer’s CD-ROM drive. If your PC is set to autorun, the installer launches automatically. If it does not launch, do the following:

a.

Click Start, then click Run.

b.

In the Run window, type: <CD drive>:\INSTALL.EXE.

2.

Select your desired language from the list.

3.

Select Install Printer Driver.

4.

Click I Agree to accept the Xerox Software License Agreement.

5.

In the Select Printer dialog box, the default Use Walk-Up Technology (recommended

for network printers) is selected. Click Next.

6.

Follow the Use Walk-Up Technology instructions displayed.

7.

Click Exit Program.

Note

If the Walk-Up Technology dialog box remains onscreen after you have completed

Steps 1–6, click the Back button, then click Select from the following discovered

printers. Follow the onscreen prompts to complete the installation procedure.

Other Methods of Installation

Install your printer on a Windows 98 or Windows Me network using one of these methods:

Xerox TCP/IP Port Monitor

PhaserPort Software

Xerox TCP/IP Port Monitor

The Windows installer installs the Xerox TCP/IP Port Monitor. The Xerox TCP/IP Port

Monitor can be used to add or remove TCP/IP ports.

Adding a Port

1.

Open Printer Properties for the printer you would like to attach to the new TCP/IP port.

2.

Click Start, click Settings, then click Printers.

3.

Right-click the printer to be attached to the new TCP/IP port, then click Properties.

4.

Click the Details tab, then click the Add Port button.

5.

Select Other.

6.

From the list of available printer-port monitors, select the Xerox TCP/IP Port, then click

OK.

Phaser™ 4500 Laser Printer

3-26

Windows 98 and Windows Me

Configuring a Port

The Xerox TCP/IP Printer Port Wizard guides you step-by-step through the following procedures:

Choosing a name for the new port

Identifying a printer by its DNS Name or IP Address

(Alternatively) Identifying a printer using the automatic Printer Discovery feature

1.

Click Next to proceed with the port installation. The wizard verifies the port name and printer address, then automatically configures the remaining port settings. Any errors detected in printer identification are displayed in a dialog box requesting Additional

Information.

2.

In the Add Xerox TCP/IP Port window:

Enter a unique name for the port being added in the Enter a Port Name section.

Enter the printer’s host name or IP Address in the Enter a Printer Name or IP

Address section.

3.

Click Next.

Note

To locate Xerox printers on your local area network, select Auto Printer Discovery, then click Refresh. The Xerox TCP/IP Port Monitor searches the network for Xerox printers and displays them in a list. Select your desired printer from the list, then click OK.

Completing the Printer Port TCP/IP

After the port settings have been configured and verified, a Completing dialog box appears summarizing all the settings. You can change or select printer port settings.

1.

Select one of these options:

Click Finish to complete the printer port setup.

Click Back to change the settings. When you have completed the changes, click

Finish to complete the printer-port setup.

2.

Click OK to exit Printer Properties.

PhaserPort Software

Note

PhaserPort is the preferred utility for PostScript installations. For PCL installations, go to

“Xerox TCP/IP Port Monitor” in this section.

The Windows installer installs PhaserPort for Windows (for those installations using

PostScript drivers). PhaserPort for Windows is a Xerox print monitor for printing over

Windows 98 or Windows Me TCP/IP peer-to-peer networks.

Phaser™ 4500 Laser Printer

3-27

Windows 98 and Windows Me

Changing a PhaserPort IP Address

If the printer’s IP address is changed, you must change the IP address for the printer’s corresponding port:

1.

Click Start, click Settings, then click Printers.

2.

Right-click the printer to be changed to a new PhaserPort IP address, then click

Properties.

3.

Select the Details tab.

4.

Verify that PhaserPort appears in the Print to the Following Port field.

5.

Click Port Settings. The Configure PhaserPort dialog box appears.

6.

Do one of the following:

a.

If you know the correct IP address or DNS name for the printer, enter that information.

b.

If you don’t know the printer’s IP address or DNS name, then click Browse to display a list of printers on the network.

c.

Double-click the appropriate printer. PhaserPort automatically enters the information into the Configure PhaserPort dialog box.

Note

To search the network again, click Refresh. To expand the search to other subnets, click Advanced.

7.

Click OK.

8.

Click OK again to apply the changes.

Windows 98 and Windows Me Troubleshooting

This troubleshooting section assumes you have completed the following tasks:

Verified that the printer is plugged in, turned on, and connected to an active network.

Installed a Phaser printer PCL or PostScript print driver.

Verified that the printer is receiving network traffic by monitoring the LED’s on the back of the printer or on the CentreDirect External Print Server. When the printer is connected to a functioning network and receiving traffic, its link LED is green, and its amber traffic

LED is flashing rapidly.

Printed and kept a current copy of the “Configuration Page”. For information about using the front panel or printing a “Configuration Page”, go to Reference/Features/Front Panel on the User Documentation CD-ROM.

Verifying Settings

1.

Right-click Network Neighborhood on the desktop, then click Properties.

2.

Click the Configuration tab. A list of installed network components appears for the following items:

Client for Microsoft networks

Xerox TCP/IP Port Monitor

Phaser™ 4500 Laser Printer

3-28

Windows 98 and Windows Me

3.

If you are running CentreWare DP verify the following:

Novell Networks: You are required to load Novell IntraNetWare Client or Microsoft

Client for IPX networks.

TCP/IP Networks: No additional software is required, but your printer must have a valid TCP/IP address assigned.

4.

If any of the above protocols or services are not installed, install the necessary components and restart the system. When the system is restarted, return to this document.

5.

Click Start, click Settings, then click Printers. The Printers window appears.

6.

Right-click the printer icon, then click Properties.

7.

Select the Details tab.

8.

Verify the following:

a.

The printer driver name in the Print Using the Following Driver list. If necessary, reselect or install a new printer driver.

b.

The Port name in the Print to the Following Port list. If necessary, re-select the correct name.

9.

Send a print job to the printer. If the printer does not print, access PhaserSMART

Technical Support from the Troubleshooting tab of the Windows printer driver or go to www.xerox.com/office/support .

Phaser™ 4500 Laser Printer

3-29

Phaser™ 4500 Laser Printer

Macintosh

This topic includes:

"Requirements" on page 3-30

"Quick CD-ROM Install Steps" on page 3-30

"Enabling and Using EtherTalk for Mac OS 9.x" on page 3-30

"Enabling and Using TCP/IP for Mac OS 9.x" on page 3-31

"Enabling or Using TCP/IP or AppleTalk for Mac OS X, Version 10.1 or Higher" on page 3-33

"Macintosh Troubleshooting (Mac OS 9.x, Mac OS X, Versions 10.1 and 10.2)" on page 3-34

Requirements

A workstation with the appropriate printer driver installed.

A working knowledge of the operating system (System 9.0+ or higher) being used on the workstation.

Proper cabling to connect the printer to the network.

Quick CD-ROM Install Steps

1.

Insert the Printer Installer and Utilities CD-ROM into the computer’s CD-ROM drive.

2.

Double-click the installer on the Printer Installer and Utilities CD-ROM to install the printer driver.

Enabling and Using EtherTalk for Mac OS 9.x

If you use EtherTalk, Macintosh computers do not require IP addresses.

1.

Open the AppleTalk Control Panel. Verify that the Ethernet port is the selected network port.

2.

Open the Chooser, then click the LaserWriter printer driver.

3.

Select the printer.

4.

Click Create to create the desktop printer.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

3-30

Macintosh

Enabling and Using TCP/IP for Mac OS 9.x

This section provides installation and troubleshooting steps for Macintosh OS 9.x.

Setting Up the Macintosh Ethernet Port for TCP/IP

Perform the following procedure to set up your Macintosh TCP/IP:

1.

Click Control Panels from the Apple menu.

2.

Click TCP/IP.

3.

Click Ethernet from the Connect via menu.

4.

Specify one of the following methods for the Macintosh to obtain its IP address:

Manually

DHCP

Note

If you select to set up the printer manually, specify the IP address in the dialog box.

You must also enter information for the Subnet Mask, Router Address, and Name

Server Address, if needed

5.

Close the dialog box.

Creating an LPR Printer with LaserWriter 8.5.1 or Higher

1.

Open the Desktop Printer Utility. (This utility, or an alias to it, can be found in the

PhaserTools folder.)

2.

Click Printer (LPR) in Create Desktop, then click OK.

3.

Click Change in the PostScript Printer Description (PPD) file.

4.

Select the appropriate PPD from the list, then click Select. If your printer’s PPD is not listed, install it from the Printer Installer and Utilities CD-ROM.

5.

Click Change in LPR Printer Selection.

6.

Enter information in the following fields:

Printer Address: Enter the printer's IP address or domain name.

Queue: Enter PS (use upper-case), then click OK.

7.

Close the dialog box. When prompted, click Save.

8.

Enter a name for the desktop printer in Save Desktop Printer As field, then click Save.

9.

Two methods are available for printing through LPR:

Use the new Desktop Printer (LPR)

Use the LaserWriter 8.5.1 printer driver (any printer can be selected). Click File, then click Print to select the appropriate LPR printer in the Printer drop-down list.

Phaser™ 4500 Laser Printer

3-31

Macintosh

Creating an AppSocket Printer with LaserWriter 8.6

Xerox provides Macintosh AppSocket printing with PhaserPort for Mac OS on the printer’s

Printer Installer and Utilities CD-ROM. PhaserPort for Mac OS provides a bi-directional, high-speed communications channel using the new plug-in communication architecture of

Apple LaserWriter version 8.6.

AppSocket provides feedback about print job status which is not available through LPR.

PhaserPort for Mac OS System Requirements

Note

PhaserPort is not supported under Mac OS X.

System requirements include:

A Phaser printer installed on a TCP/IP network

PowerPC-based Macintosh

Apple's LaserWriter version 8.6 or later, with Desktop Printing enabled

Open Transport version 1.1 or later networking. TCP/IP networking provided by MacTCP software is not supported. The Macintosh must be properly configured to communicate with the printer.

Creating a Desktop Printer with PhaserPort for Mac OS

1.

Launch the PhaserPort Printer Tool.

2.

Enter the printer’s IP address or DNS name in the Printer Internet Address field.

3.

Enter a name for the desktop printer in the Desktop Printer Name field.

4.

Click Verify to contact the printer over the TCP/IP network, then verify its network configuration.

5.

Click Create to create the desktop printer.

6.

Click Quit to exit the PhaserPort Printer Tool.

7.

In the Finder, click the newly created desktop printer icon.

8.

Click Change Setup in the Finder’s Printing menu.

9.

Select the PostScript Printer Description file and provide configuration information.

You can also select the Auto Setup button, then Macintosh automatically attempts to determine the correct settings for the Phaser printer.

Note

Certain utilities, such as Adobe Font Downloader, are not compatible with PhaserPort for

Mac OS software because they attempt to directly communicate with the printer using the

AppleTalk protocol. If you use Mac OS software, create an AppleTalk desktop printer, then delete this printer after running and exiting the non-compatible software.

Phaser™ 4500 Laser Printer

3-32

Macintosh

Enabling or Using TCP/IP or AppleTalk for Mac OS X, Version

10.1 or Higher

Requirements

Verify that you are running Mac OS X, version 10.1. The previous versions of Mac OS X do not fully support PostScript printing and printer features.

Setting up the Macintosh Ethernet Port for TCP/IP or AppleTalk

Perform the following procedure to set up your Macintosh for TCP/IP:

1.

Select Network from the System Preferences application, then select TCP/IP.

2.

Select Built-In Ethernet from the Active Ports menu.

3.

Specify how you will obtain the IP address from the TCP/IP tab:

Manually: Specify the IP address, Subnet Mask, Router Address, and Name

Server Address in the dialog box.

DHCP: Automatically finds the IP address.

AppleTalk: Select the AppleTalk tab, then verify that the Make AppleTalk Active box is selected.

4.

Close the dialog box.

Creating an LPR Printer with Mac OS X, Version 10.1 or Higher

1.

Open the Print Center utility. (This utility is found in a directory called Utilities in the

Applications directory.)

2.

Select Add Printer, then select LPR Printers Using IP from the pull-down menu.

3.

Enter the printer's IP address or host name in the LPR Printer’s Address field.

4.

Enter PS (use upper-case) in the Queue field, then click OK.

5.

Select the appropriate PPD from the list in the Printer Model drop-down list. If your printer’s PPD is not listed, install it from the Printer Installer and Utilities CD-ROM.

6.

Click Add to complete the configuration.

Creating an AppleTalk Printer with Mac OS X, Version 10.1 or Higher

1.

Verify that AppleTalk is enabled in System Preferences.

2.

Open the Print Center utility. (This utility is found in a directory called Utilities in the

Applications.)

3.

Select Add Printer, then select AppleTalk from the pull-down list.

4.

Select the appropriate zone.

5.

Select your printer from the list provided.

6.

Select the appropriate PPD from the list in the Printer Model drop-down list. If your printer’s PPD is not listed, install it from the Printer Installer and Utilities CD-ROM.

7.

Click Add to complete the configuration.

Phaser™ 4500 Laser Printer

3-33

Macintosh

Creating a Rendezvous Printer with Mac OS X, Version 10.2 or Higher

1.

Open the Print Center utility (located in Utilities in the Applications Directory).

2.

Click Add.

A list appears displaying your printer’s name, followed by a series of numbers. For example, Your Printer’s Name xx:xx:xx. Each numbered segment represents the last section of your printer’s hardware address. Your PPD is automatically selected.

3.

Click Add to complete the installation.

Macintosh Troubleshooting (Mac OS 9.x, Mac OS X, Versions

10.1 and 10.2)

The following procedure eliminates cabling, communication, and connection problems. Once you complete these steps, print a test page from your software application. If the job prints, no further system troubleshooting is necessary. If there are print quality problems, go to

Reference/Troubleshooting on the User Documentation CD-ROM.

Macintosh Troubleshooting Step-By-Step

Mac OS 9.x

Perform these steps only for Mac OS 9:

1.

Open the Chooser, then click the LaserWriter driver.

2.

Do one of the following:

If the printer name appears, your printer is communicating through the network. You do not need to perform any additional steps.

■ If your printer name does not appear, proceed to Step 3.

3.

Verify that the printer is plugged in, turned on, and connected to an active network.

4.

Verify the cable connection from the network to the printer.

5.

Follow these steps:

a.

From the printer’s front panel, verify that EtherTalk is enabled. If it is not, enable it in the front panel, then reset the printer.

b.

Print the “Configuration Page” and verify that EtherTalk is enabled.

c.

From the “Configuration Page”, verify the Zone. If you have multiple zones on your network, verify that your printer appears in the desired zone.

6.

If you are still unable to print, go to www.xerox.com/office/support or access

PhaserSMART Technical Support through CentreWare Internet Services:

a.

Launch your web browser.

b.

Enter your printer's IP address in the browser’s Address field (http:// xxx.xxx.xxx.xxx).

c.

Select Support.

d.

Click the PhaserSMART Diagnostic Tool link to access PhaserSMART.

Phaser™ 4500 Laser Printer

3-34

Macintosh

Mac OS X, Versions 10.1 and 10.2

Perform these steps only for Mac OS X, versions 10.1 and 10.2:

1.

Open the Network Utility, then click the Ping tab.

2.

Enter your printer’s IP address.

3.

Click Ping. If you do not get a response, confirm that your TCP/IP settings are correct for both your printer and computer.

4.

For AppleTalk, follow the steps below. For TCP/IP proceed to Step 5.

a.

From the printer’s front panel, verify that EtherTalk is enabled. If it is not, enable it in the front panel, then reset the printer.

b.

Print the “Configuration Page” and verify that EtherTalk is enabled.

c.

From the “Configuration Page”, verify the Zone. If you have multiple zones on your network, verify that your printer appears in the desired zone.

5.

If you are still unable to print, go to www.xerox.com/office/support or access

PhaserSMART Technical Support through CentreWare Internet Services:

a.

Launch your web browser.

b.

Enter your printer's IP address in the browser’s Address field (http:// xxx.xxx.xxx.xxx).

c.

Select Support.

d.

Click the PhaserSMART Diagnostic Tool link to access PhaserSMART.

Phaser™ 4500 Laser Printer

3-35

Phaser™ 4500 Laser Printer

Novell NetWare

This topic includes:

"Configuration Software for NetWare Networks" on page 3-36

"Quick Setup" on page 3-36

"Advanced Setup" on page 3-36

"NetWare 4.x, NetWare 5.x, and NetWare 6.x Print Server Setup" on page 3-37

"Novell NetWare Troubleshooting" on page 3-37

Configuration Software for NetWare Networks

CentreWare DP configures the printer and the network when using NetWare 4.x, 5.x, and 6.x.

CentreWare DP is a Novell Directory Service (NDS)/Bindery tool used only for Novell

Distributed/Enterprise Print Services (NDPS).

Quick Setup

1.

Print the “Configuration Page” and keep it for reference. For information about printing a

“Configuration Page”, go to Reference/Features/Front Panel on the User Documentation

CD-ROM.

2.

View the “Configuration Page”, then verify the following:

Novell enable is On

Frame Type is correctly set.

3.

Install CentreWare DP on a Windows-based workstation.

4.

Run the CentreWare DP application, then click Setup Wizard on the Printer menu.

5.

Select NDS Install, then follow the Setup Wizard steps.

6.

Install printer drivers from the Printer Installer and Utilities CD-ROM.

7.

Send a print job to the printer.

8.

Verify the print-quality of the document. If print-quality problems exist, or if your document did not print, go to Reference/Troubleshooting on the User Documentation CD-

ROM for more information.

Advanced Setup

The Advanced Setup option of CentreWare DP is a tool that allows you to control how your devices are configured in your Novell NetWare network environment. This tool is necessary for connecting your device to more than one file server or queue. For a connection to a single device and queue, use Setup Wizard.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

3-36

Novell NetWare

NetWare 4.x, NetWare 5.x, and NetWare 6.x Print Server Setup

The Phaser printer defaults enable connection to Novell NetWare without adjustment. Review the “Configuration Page” and verify the following settings:

NetWare is enabled

Frame Type matches the frame type of the desired file server

PDL is set to your desired PDL (PostScript or PCL) or to Auto. You may wish to set

PDL to the desired type if only one PDL is used

Desired Novell mode is set to either NDS/BEM, NDS, or BEM (Bindery Emulation

Mode)

Print Server Name

Setting Up NetWare with CentreWare DP

The CentreWare DP software provides the quickest and easiest method for installing a printer on a network. For more information go to www.xerox.com/office for the CentreWare DP User

Guide or see CentreWare DP Online Help.

Advanced Setup in Bindery Mode for Novell Directory Services (NDS)

The Advanced Setup option of CentreWare DP provides an additional tool to control how your printers are configured on a Novell NetWare network environment. This tool is necessary for connecting a printer to more than one file server or queue.

Novell Distributed/Enterprise Print Services (NDPS/NEPS)

To access Xerox printers in this environment, Xerox Gateway software must be installed on a system. The latest version of the Xerox Gateway Software is available on the Xerox web site at www.xerox.com/office . Instructions are available on the web site for installing a printer using NDPS. The web site also contains the CentreWare for NDPS User Guide.

Novell NetWare Troubleshooting

Troubleshooting for Windows-based computers includes both hardware and software solutions to eliminate cabling, communication, and connection problems associated with directconnected ports. Complete one of the following procedures (based on the type of port being used), then print a test page from your software application. If the test page prints, no further system troubleshooting is necessary. For print-quality problems, go to Reference/

Troubleshooting on the User Documentation CD-ROM.

Phaser™ 4500 Laser Printer

3-37

Novell NetWare

Requirements

Verify that you:

Are operating a Windows-based system with CentreWare DP software installed and at least one printer driver installed

Are a NetWare Network Administrator, an administrative person with ADMIN/

SUPERVISOR, or ADMIN/SUPERVISOR EQUIVALENT within login rights to the

NetWare Server(s) servicing the Phaser printer

Have a basic knowledge of NetWare

Novell NetWare Troubleshooting Quick Check

1.

Verify that the printer is plugged in, turned on, and connected to an active network.

2.

Verify that the printer is receiving network traffic by monitoring the LEDs on the back of the printer. When the printer is connected to a functioning network and receiving traffic, its link LED is green, and its amber traffic LED is flashing rapidly.

3.

Verify that the client is logged into the network and printing to the correct print queue.

4.

Verify that the user has access to the Phaser printer queue.

5.

Verify that the Phaser printer NetWare print queue exists, is accepting jobs, and has a print server attached. If it does not, use the Setup Wizard in CentreWare DP to reconfigure the print queue.

6.

Print the “Configuration Page”. Verify that Printer Server is enabled. Set the frame type to the frame type your NetWare server is using.

Note

To determine your NetWare IPX frame type, type config at the Novell console screen.

On networks using multiple IPX frame types, it is critical that the frame type be set correctly.

7.

Verify that the Primary Server is set (NetWare 3.1x only). The primary server should have been set during initial queue setup and installed using CentreWare DP. If it is not set, use CentreWare DP to set it, then reset the printer.

Note

Setting the Primary Server is extremely important on large networks.

8.

Go to www.xerox.com/office/support if the above steps fail to resolve the printing problem.

Phaser™ 4500 Laser Printer

3-38

Novell NetWare

Novell NetWare Troubleshooting Step-By-Step

These procedures eliminate cabling, communication, and connection problems associated with network connected printers. The steps are divided into two groups:

Novell NetWare Hardware Step-by-Step

Novell NetWare Software Step-by-Step

Note

Novell NetWare Software Step-by-Step assumes that you are connected to a Novell

NetWare network with a Windows OS installed on the client workstation. When both of these procedures are completed, print a test page from your software application. If the test page prints, no further system troubleshooting is necessary.

Novell NetWare Hardware Step-By-Step

Note the LED activity on the printer. The green link LED is ON whenever it is connected to an active network. The amber traffic LED is flickering when data is being received.

1.

Verify the following:

The cable connections: Use a new cable or connectors if possible

Which port your printer is attached to. Connect a functioning network device to your printer to test the port.

2.

Print the “Configuration Page” from your printer. For information about printing

Configuration pages, go to Reference/Features/Front Panel .

3.

Review the Connectivity Settings and verify these items:

NetWare is enabled

Frame Type matches the frame type of the desired file server

Note

To determine your NetWare IPX frame type, type config at the Novell console screen.

On large networks, using multiple IPX frame types, it is critical that the frame type be set correctly.

PDL is set to your desired PDL (PostScript or PCL) or to Auto

Primary Server (for NetWare 3.x only) is set to the name of the server which serves the print queue you have assigned to the Phaser printer

NDS Tree (for NetWare 4.x NDS and later) is set for the correct NDS tree name

NDS Context (for NetWare 4.x NDS and later) is set for the correct NDS Context

Print Server (PServer) Name is set for the name selected for the Phaser printer to act as a print server

Novell Mode is correctly set

4.

If changes are made, reset the printer. Once the printer has been reset, allow approximately two minutes for the printer to go through a self test, then log onto the network server.

5.

Print out another copy of the “Configuration Page” to verify that the items you modified were set and kept.

Phaser™ 4500 Laser Printer

3-39

Novell NetWare

Novell NetWare Software Step-By-Step

1.

Verify that CentreWare DP and a Phaser printer driver have been loaded on the workstation.

2.

Click Start, click Settings, then click Printers to verify that the printer is installed.

Launching CentreWare DP

1.

Click Start, click Programs, then click CentreWare DP.

2.

Select the desired printer. If a communications error message appears, your printer is not able to communicate with your workstation. Verify your printer’s settings, then return to this document.

3.

With the printer selected, click the Printer drop-down list, then select Advanced Setup.

4.

Select one of the following connection methods:

Novell Directory Services

Bindery

5.

Verify that the information displayed is also contained on the “Configuration Page”.

Verify these items:

a.

The queue name of the Phaser printer is set to service. If necessary, create a new queue to test the printer.

b.

The Primary Server lists the server name on the “Configuration Page”

Printing a Document

1.

Click the Tools drop-down list.

2.

Select the Send File... menu item, then select the appropriate directory and file for downloading. Verify that this is a valid file with no errors.

3.

Click OK. The file is sent to the printer. If the document does not print, review the Novell

Menu settings on the “Configuration Page”.

Verifying the Network Settings

1.

At the CentreWare DP main screen, click the Printer drop-down list, click Properties, then click Connections.

2.

Click the Network Card tab. A new dialog box displays information about frame type and connectors.

3.

Verify that the printer is enabled and the connector and frame type are correct. If changes are made, reset the printer from the front panel.

4.

Re-print a test page. If the test print does not print, go to www.xerox.com/office/support .

Phaser™ 4500 Laser Printer

3-40

Phaser™ 4500 Laser Printer

UNIX (Linux)

This topic includes:

"Quick Install Steps" on page 3-41

"Additional Resources" on page 3-42

Your printer supports connection to a variety of UNIX platforms through the parallel and network interface. The workstations currently supported by CentreWare for UNIX/Linux to a network-connected printer are:

Sun Solaris

IMB AIX

Hewlett-Packard HP-UX

DEC UNIX

Linux (i386)

Linux (PPC)

SGI IRIX

The following procedures enable you to connect your printer using any of the supported versions of UNIX or Linux listed above.

Quick Install Steps

From the Printer

1.

Verify that both TCP/IP protocol and the proper connector are enabled.

2.

At the printer’s front panel, select one of these IP address options:

Allow the printer to set up a DHCP address.

Enter the IP address manually.

3.

Print the “Configuration Page” and keep it for reference. For information about printing

Configuration pages, go to Reference/Features/Front Panel on the User Documentation

CD-ROM.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

3-41

UNIX (Linux)

From Your Computer

1.

Access www.xerox.com/office/support , to select your printer type.

Operating system: UNIX

File type: Drivers

2.

From the list of files provided, download the PrinterPackageXPXX and the file that matches your operating system

3.

Print a test page.

4.

Verify the print quality of the printed page.

Note

If print-quality problems exist, or if your job did not print, go to Reference/

Troubleshooting on the User Documentation CD-ROM. You can also access

PhaserSMART Technical Support through CentreWare Internet Services.

Launch your web browser.

a.

Enter your printer's IP address in the browser’s Address field (http:// xxx.xxx.xxx.xxx).

b.

Select Support.

c.

Click the PhaserSMART Diagnostic Tool link to access PhaserSMART.

Additional Resources

Information about creating a generic print queue in a specific workstation environment can be found in the Xerox infoSMART Knowledge Base at www.xerox.com/office/ infoSMART .

Access the Xerox web site for the latest CentreWare for UNIX drivers at www.xerox.com/ office/support .

a.

Select Download Software Drivers & Utilities.

b.

Select your printer, your platform (UNIX), and the printer driver files you want.

c.

Click Go to Downloads.

d.

Select the appropriate CentreWare printer driver for your platform.

e.

Also download the PrinterPackage XPXX. It provides the printer-specific features of

CentreWare for UNIX driver.

Phaser™ 4500 Laser Printer

3-42

.

Phaser™ 4500 Laser Printer

Troubleshooting

This section includes:

"Automatic Diagnostic Tools" on page 4-2

"Paper Jams" on page 4-3

"Print-Quality Problems" on page 4-24

"Maintenance" on page 4-30

"Front Panel Messages" on page 4-31

"Moving and Repacking the Printer" on page 4-36

"Additional Resources" on page 4-38

Note

For network troubleshooting, go to Reference/Connections & Networks on the User

Documentation CD-ROM.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

4-1

Phaser™ 4500 Laser Printer

Automatic Diagnostic Tools

This topic includes:

"PhaserSMART Technical Support" on page 4-2

"Front Panel i Button" on page 4-2

"PrintingScout" on page 4-2

Xerox provides several automatic diagnostic tools to help you produce and maintain print quality.

PhaserSMART Technical Support

PhaserSMART Technical Support is an automated, Internet-based support system. Use your default web browser to send diagnostic information from your printer to our web site for analysis. PhaserSMART Technical Support examines the information, diagnoses the problem, and proposes a solution. If the problem is not resolved with the solution, PhaserSMART

Technical Support assists you in opening a Service Request with Xerox Customer Support.

To access PhaserSMART Technical Support:

1.

Go to www.phaserSMART.com

.

2.

Enter your printer’s IP address in the browser address window.

If you have other questions or problems, click the appropriate PhaserSMART Technical

Support topic to continue.

Front Panel i Button

The front panel information button, i button, on your printer provides a wealth of information about your printer and how it works. You can press the i button at any time to get additional information about the messages displayed on the front panel.

PrintingScout

PrintingScout, installed with your printer driver and available only with Windows, automatically checks the printer status and sends instant notification to your computer if the printer needs attention.

Whenever the printer is unable to print your document, the printer automatically sends an onscreen message that provides helpful text and illustrations showing how to fix the printer.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

4-2

Phaser™ 4500 Laser Printer

Paper Jams

This topic includes:

"Jam at the Exit and Jam at the Rear" on page 4-3

"Jam at the Exit and Jam at the Rear (with Duplex Unit)" on page 4-5

"Jam at the Exit - Open Top Cover to Clear" on page 4-7

"Jam at the Tray" on page 4-10

"Jam at the Top Cover" on page 4-14

"Jam at the Duplex Unit" on page 4-18

"Jam at the Stacker" on page 4-19

"Paper Size Jam" on page 4-20

Jam at the Exit and Jam at the Rear

1.

Open the rear cover.

Caution

Be careful, some components inside the rear cover may be hot.

4500-041

Copyright © 2004 Xerox Corporation. All Rights Reserved.

4-3

2.

Remove the jammed paper. Confirm that all paper fragments are removed.

Paper Jams

4500-042

3.

If you do not find jammed paper in Step 2, open the cover above the exit and pull the jammed paper completely out of the printer.

4.

Close the rear cover.

4500-062

4500-043

Phaser™ 4500 Laser Printer

4-4

Paper Jams

For additional information, go to www.phaserSMART.com

.

PhaserSMART is a powerful, Internet-based diagnostic tool that automatically delivers the latest support solutions with a few mouse clicks. (English only)

Jam at the Exit and Jam at the Rear (with Duplex Unit)

1.

Open the duplex unit cover.

4500-008

2.

Open the rear cover.

Caution

Be careful, some components inside the rear cover may be hot.

Phaser™ 4500 Laser Printer

4-5

4500-011

3.

Remove the jammed paper. Confirm that all paper fragments are removed.

Paper Jams

4500-061

4.

If you do not find jammed paper in Step 3, open the cover above the exit and pull the jammed paper completely out of the printer.

5.

Close the rear cover.

4500-062

4500-012

Phaser™ 4500 Laser Printer

4-6

Paper Jams

6.

Close the duplex unit cover.

4500-006

For additional information, go to www.phaserSMART.com

.

PhaserSMART is a powerful, Internet-based diagnostic tool that automatically delivers the latest support solutions with a few mouse clicks. (English only)

Jam at the Exit - Open Top Cover to Clear

1.

If you have a stacker, remove the paper from the stacker, then lift the stacker.

4500-004

4500-017

Phaser™ 4500 Laser Printer

4-7

Paper Jams

2.

Remove the jammed paper from the exit. Confirm that all paper fragments are removed.

4500-065

3.

Open the top cover.

4500-039

4.

Close the top cover.

4500-002

Phaser™ 4500 Laser Printer

4-8

Paper Jams

5.

If you have a stacker, lower the stacker.

4500-019

For additional information, go to www.phaserSMART.com

.

PhaserSMART is a powerful, Internet-based diagnostic tool that automatically delivers the latest support solutions with a few mouse clicks. (English only)

Phaser™ 4500 Laser Printer

4-9

Jam at the Tray

1.

Pull the trays specified on the front panel completely out of the printer.

Paper Jams

4500-099

Note

For all trays except Tray 2, pull out the specified tray and all trays above it. For example, if the jam is at Tray 3, pull out Trays 1, 2, and 3. If you have a jam at Tray 2, pull out Tray 2 only. It is not necessary to pull out all of the trays. If you have a jam at

Tray 1, pull out Trays 1 and 2.

4500-033

Phaser™ 4500 Laser Printer

4-10

2.

Pull jammed paper from the printer tray slot.

4500-046

3.

Remove crumpled paper from the tray.

4500-018

4.

If you have a stacker, remove paper from the stacker, then lift the stacker.

Paper Jams

4500-004

Phaser™ 4500 Laser Printer

4-11

4500-100

5.

Open the top cover.

6.

Remove the print cartridge.

4500-101

Paper Jams

4500-036

7.

Remove the jammed paper. Confirm that all paper fragments are removed.

4500-009

Phaser™ 4500 Laser Printer

4-12

Paper Jams

8.

Insert the print cartridge.

4500-035

9.

Insert the trays into the printer slot and push them completely to the back of the printer.

4500-034

10.

Close the top cover.

4500-002

Phaser™ 4500 Laser Printer

4-13

Paper Jams

11.

If you have a stacker, lower the stacker.

4500-019

For additional information, go to www.phaserSMART.com

.

PhaserSMART is a powerful, Internet-based diagnostic tool that automatically delivers the latest support solutions with a few mouse clicks. (English only)

Jam at the Top Cover

1.

If you have a stacker, remove paper from the stacker, then raise the stacker.

4500-004

4500-017

Phaser™ 4500 Laser Printer

4-14

2.

Open the top cover.

3.

Remove the print cartridge.

4500-039

Paper Jams

4500-036

4.

Turn the green rollers to move the jammed paper out of the rollers, then gently pull the jammed paper out of the rollers.

Phaser™ 4500 Laser Printer

4-15

4500-037

Paper Jams

5.

If you cannot move the jammed paper, pull Trays 1 and 2 completely out of the printer.

4500-045

6.

Turn the green rollers and remove the jammed paper. Confirm that all paper fragments are removed.

4500-037

7.

Insert the trays into the printer slot and push them completely to the back of the printer.

4500-034

Phaser™ 4500 Laser Printer

4-16

8.

Insert the print cartridge.

4500-035

9.

Close the top cover.

10.

If you have a stacker, lower the stacker.

4500-002

Paper Jams

4500-019

For additional information, go to www.phaserSMART.com

.

PhaserSMART is a powerful, Internet-based diagnostic tool that automatically delivers the latest support solutions with a few mouse clicks. (English only)

Phaser™ 4500 Laser Printer

4-17

Jam at the Duplex Unit

1.

Open the duplex unit cover.

4500-008

2.

Remove the jammed paper. Confirm that all paper fragments are removed.

Paper Jams

4500-010

3.

Close the duplex unit cover.

Phaser™ 4500 Laser Printer

4-18

4500-006

Paper Jams

For additional information, go to www.phaserSMART.com

.

PhaserSMART is a powerful, Internet-based diagnostic tool that automatically delivers the latest support solutions with a few mouse clicks. (English only)

Jam at the Stacker

1.

Open the rear stacker cover.

4500-015

2.

Remove the jammed paper. Confirm that all paper fragments are removed.

4500-048

Phaser™ 4500 Laser Printer

4-19

Paper Jams

3.

Close the rear stacker cover.

4500-014

For additional information, go to www.phaserSMART.com

.

PhaserSMART is a powerful, Internet-based diagnostic tool that automatically delivers the latest support solutions with a few mouse clicks. (English only)

Paper Size Jam

1.

Pull the tray completely out of the printer.

4500-030

Phaser™ 4500 Laser Printer

4-20

2.

Confirm that the paper tray guides are pressed firmly against the paper.

Paper Jams

4500-024

4500-023

3.

Insert the tray into the printer slot and push it completely to the back of the printer.

4500-040

4.

When the

Confirm Tray # Paper

(where # is the number of the tray specified on the front panel) message displays, verify that the paper size and type match the size and type of the paper in the tray.

If the paper size and type in the message match the size and type of the paper in the tray, press the OK button.

If the paper size and type in the message do not match the size and type of the paper in the tray, select the correct size and type at the front panel.

Phaser™ 4500 Laser Printer

4-21

5.

If you have a duplex unit, open the duplex unit cover.

Paper Jams

4500-008

6.

Open the rear cover.

Caution

Be careful, some components inside the rear cover may be hot.

4500-041

Phaser™ 4500 Laser Printer

4-22

7.

Remove the jammed paper. Confirm that all paper fragments are removed.

Paper Jams

4500-042

8.

Close the rear cover.

4500-043

9.

If you have a duplex unit, close the duplex unit cover.

4500-006

For additional information, go to www.phaserSMART.com

.

PhaserSMART is a powerful, Internet-based diagnostic tool that automatically delivers the latest support solutions with a few mouse clicks. (English only)

Phaser™ 4500 Laser Printer

4-23

Phaser™ 4500 Laser Printer

Print-Quality Problems

This topic includes:

"Diagnosing Print-Quality Problems" on page 4-24

"Repeating Defects" on page 4-29

Your printer is designed to produce consistently high-quality prints. If you observe printquality problems, use the information on these pages to troubleshoot them.

For detailed, online support information, go to www.xerox.com/office/infoSMART .

Caution

If you change the type of paper in a tray, you must change the paper type and size on the front panel to match the paper that you loaded. If you fail to do this, print-quality

problems can occur and the fuser can be damaged.

Diagnosing Print-Quality Problems

Caution

Damage caused by using unsupported paper, transparencies, and other specialty media is not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee.

The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local representative for details.

Use the following table to find specific solutions to print-quality problems.

Diagnosing Print-Quality Problems

Problem

Light Prints

The overall image is lighter than normal.

Causes

1.

The paper may be damp.

2.

You may be using Draft mode.

3.

The toner level may be low.

Solutions

1.

Replace the paper.

2.

Turn off Draft mode.

3.

If the print cartridge is low on toner, replace it.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

4-24

Print-Quality Problems

Diagnosing Print-Quality Problems

(Continued)

Problem

Blank Prints

The entire printed page is blank with no visible print.

Black Prints

The entire printed page is black.

Causes Solutions

1.

If you just installed a new print cartridge, the yellow sealing tape may still be in place.

2.

Multiple sheets may have been fed from the paper tray at the same time.

3.

Printable data may not have been received from the computer.

1.

Remove the tape.

2.

Remove the paper from the paper tray and fan it. Also, ensure that the paper is correctly loaded in the tray.

3.

To test this, print a Configuration

Page. If the Configuration Page is normal, check the interface cable between the computer and printer, the printer setup, and application software. If the

Configuration Page is blank, replace the print cartridge and reprint the Configuration Page. If the Configuration Page still is blank, contact your Customer

Support Center.

1.

The print cartridge may be defective.

2.

Printable data from the computer may be corrupted.

1.

Replace the print cartridge.

2.

To test this, print a Configuration

Page. If the Configuration Page is normal, check the interface cable between the computer and the printer, and the application software. If the connections appear normal, contact your

Customer Support Center.

Vertical Line Deletions

There are localized print deletions forming narrow lines.

1.

The print cartridge may not be installed correctly.

2.

The print cartridge may be defective or at the end of its life.

3.

The transfer roller may be defective.

1.

Remove and re-install the print cartridge.

2.

Replace the print cartridge.

3.

Replace the transfer roller (in the maintenance kit).

Phaser™ 4500 Laser Printer

4-25

Print-Quality Problems

Diagnosing Print-Quality Problems

(Continued)

Problem Causes Solutions

Horizontal Line Deletions

There are localized print deletions appearing as bands running across the paper.

1.

The paper may be defective with creases, folds, etc.

2.

The print cartridge may be defective or at the end of its life.

3.

The transfer roller may be defective.

1.

Replace the paper.

2.

Replace the print cartridge.

3.

Replace the transfer roller (in the maintenance kit).

Vertical Dark Streaks

There are black lines running across the print.

1.

The print cartridge may be defective or at the end of its life.

2.

The paper path may be contaminated with toner.

3.

The fuser may be defective.

1.

Replace the print cartridge.

2.

Print several blank sheets of paper to remove the toner accumulations.

3.

Replace the fuser (in the maintenance kit).

Repetitive Horizontal Dark

Streaks

There are black lines running across the page. For more

information, see "Repeating

Defects" on page 4-29.

1.

The paper path may be contaminated with toner.

2.

The print cartridge may be defective or at the end of its life.

3.

The fuser may be defective.

4.

The transfer roller may be defective.

1.

Print several blank sheets of paper to remove the toner accumulations.

2.

Replace the print cartridge.

3.

Replace the fuser (in the maintenance kit).

4.

Replace the transfer roller (in the maintenance kit).

Phaser™ 4500 Laser Printer

4-26

Print-Quality Problems

Diagnosing Print-Quality Problems

(Continued)

Problem

Dark Spots or Marks

There are dark spots or marks on the page in a random pattern.

Causes

1.

The paper path may be contaminated with toner.

2.

The print cartridge may be defective.

3.

The fuser may be defective.

4.

The transfer roller may be defective.

Solutions

1.

Print several blank sheets of paper to remove the toner accumulations.

2.

Replace the print cartridge.

3.

Replace the fuser (in the maintenance kit).

4.

Replace the transfer roller (in the maintenance kit).

Unfused or Partially Fused

Image

The printed image is not fully fused to the paper and easily rubs off.

1.

The paper may be damp.

2.

Heavy or unusual paper may be in the tray.

3.

The printer may be located in an environment with extreme temperature or humidity.

4.

The fuser may be defective.

1.

Replace the paper.

2.

Replace that paper with approved paper. Make sure that the fuser temperature is set correctly for the paper type.

3.

Make sure that the printer is located in an environment with the temperature between 5° and

35° C (41° and 95° F) and the relative humidity between 15% and 85%. Move the printer to a suitable area, away from air conditioning vents, open loading docks, etc.

4.

Replace the fuser (in the maintenance kit).

Wrinkled Prints

The prints are wrinkled, creased, or torn.

1.

The paper is not loaded correctly in the appropriate tray.

2.

The paper may be in poor condition.

3.

The paper may be damp.

4.

The fuser may be at the end of its life.

1.

Verify that the paper is correctly loaded in the appropriate tray.

2.

Replace the paper.

3.

Replace the paper.

4.

Replace the fuser (contained in the maintenance kit).

Phaser™ 4500 Laser Printer

4-27

Print-Quality Problems

Diagnosing Print-Quality Problems

(Continued)

Problem

Blurred Prints

The image is blurred at the edges.

Causes

1.

The paper may be in poor condition.

2.

The paper may be damp.

3.

The print cartridge may be defective.

Solutions

1.

Replace the paper.

2.

Replace the paper.

3.

Replace the print cartridge.

Random or Spot Deletions

Areas of the print are extremely light or missing.

1.

The paper may be in poor condition.

2.

The paper may be damp.

3.

The print cartridge may be defective or at the end of its life.

1.

Replace the paper.

2.

Replace the paper.

3.

Replace the print cartridge.

Phaser™ 4500 Laser Printer

4-28

Print-Quality Problems

Repeating Defects

Refer to the table below if you observe a repeating defect, appearing multiple times at regular intervals on the page, on your print jobs.

Recurring Marks, Spots, Lines, or Voids

Replace this Supply...

Print Cartridge

Transfer Roller

Fuser

if the defect occurs every:

38 mm (1.5 in.)

52 mm (2.0 in.)

94.4 mm (3.72 in.)

51 mm (2.0 in.)

94.2 mm (3.7 in.)

Different supplies may create print defects with similar measurements. To identify the faulty supply:

1.

Replace the print cartridge (do not discard the packaging).

2.

If the problem continues, then remove and repackage the new print cartridge.

3.

Reinstall the original print cartridge, then replace the maintenance kit (fuser and transfer roller).

4.

If the problem continues, contact your Customer Support Center.

Phaser™ 4500 Laser Printer

4-29

Phaser™ 4500 Laser Printer

Maintenance

For safety information, go to Reference/Troubleshooting/User Safety on the User

Documentation CD-ROM.

Your printer needs little maintenance to keep it producing quality prints. Certain routine maintenance items need to be ordered occasionally:

Maintenance Kit

Access the “Supplies Usage Page” from the printer’s front panel, from CentreWare IS, or print the “Usage Profile” at the printer’s front panel.

Order extra printer supplies when the printer’s front panel displays a warning that the supply is low or near the end of life. You must replace the supply when the front panel displays an error message that the supply is empty or at the end of its life.

For information about supplies, go to www.xerox.com/office/4500supplies . Each supply includes installation instructions with the packaging.

Caution

If you attempt to use a non-Xerox print cartridge, it may not fit properly in the printer. If the cartridge does not fit properly, the printer will not function.

Cleaning the Outside of the Printer

You can clean the outside of the printer with a soft, damp, cloth. You can use a cloth moistened with a mild neutral detergent to remove stains; do not spray detergent directly onto the printer.

Warning

To prevent electric shock, turn the printer off and unplug the power cord from the electrical outlet before cleaning the printer.

Do not use a vacuum cleaner to clean the printer. Do not lubricate the printer with oil.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

4-30

Phaser™ 4500 Laser Printer

Front Panel Messages

This topic includes:

"Status Messages" on page 4-31

"Error and Warnings" on page 4-31

Your printer’s front panel provides you with information and troubleshooting help.

P h a s e r 4 5 0 0

4500-020

The front panel is divided into two sections. The upper section displays printer status messages; the lower section displays menu lists.

Some of the status messages that appear in the front panel are listed below:

Status Messages

Status Message

Ready to Print

Processing data - Please wait

Receiving data - Please wait

Printing page x of y

Warming up - Please wait

Description

The printer is ready to receive print jobs.

The printer is processing data; wait until

Ready to Print

or

Printing

is displayed.

The printer is receiving data; wait until

Ready to

Print

or

Printing

is displayed.

A print job is printing; wait until

Ready to Print

is displayed.

The printer is warming up. Print jobs can be processed but not printed.

Error and Warnings

The printer displays error or warning messages in the front panel display.

Hardware or software failures that may require service support are presented as fatal errors.

When the printer’s front panel displays a fatal error message, the LED blinks red. A fatal error message replaces the status lines.

When an error occurs, PrintingScout displays an instant notification on your computer screen that the printer needs attention.

The front panel i button also provides valuable information about errors and warnings.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

4-31

Front Panel Messages

Error or Warning Messages

Message

Close Rear Cover

Close Front Cover

Close Top Cover

Close Duplex Unit Cover

Close Stacker Cover

Jam at Exit; Open Rear Cover to

Clear

Jam At Exit; Open Duplex And Rear

Cover To Clear

Jam At Exit; Open Top Cover To

Clear

Jam At Tray 1; Remove Trays and

Open Top Cover To Clear

Jam At Tray 1; Remove Trays and

Open Top Cover To Clear

Description

Close the rear cover to continue printing.

Close the front cover to continue printing.

Close the top cover to continue printing.

Close the Duplex Unit Cover to continue printing.

Close the Stacker Cover to continue printing.

1.

Open the Rear Cover.

2.

Remove the jammed paper.

3.

Close the Rear Cover.

1.

Open Duplex.

2.

Open the Rear Cover.

3.

Removed the jammed paper.

4.

Close the Rear Cover.

5.

Close Duplex.

1.

Remove the jammed paper from exit.

2.

Open the Top Cover.

3.

Close the Top Cover.

1.

Remove Trays 1 and 2.

2.

Open the Top Cover.

3.

Remove the Print Cartridge.

4.

Remove the jammed paper.

5.

Reinsert the Print Cartridge.

6.

Reinsert trays.

7.

Close the Top Cover.

1.

Remove Trays 1 and 2.

2.

Remove paper from the Stacker and raise output tray.

3.

Open the Top Cover.

4.

Remove the Print Cartridge.

5.

Remove the jammed paper.

6.

Reinsert the Print Cartridge.

7.

Reinsert trays.

8.

Close the Top Cover.

9.

Lower the Stacker tray and replace its contents.

Phaser™ 4500 Laser Printer

4-32

Front Panel Messages

Error or Warning Messages (Continued)

Message

Jam At Tray [2/3/4]; Remove Tray and

Open Top Cover To Clear

Jam At Tray [2/3/4]; Remove Trays and Open Top Cover To Clear

Jam At Top; Open Top Cover To

Clear

Jam At Top; Open Top Cover To

Clear

Jam At Duplex; Open Duplex To

Clear

Description

1.

Remove Tray [2/3/4].

2.

Open the Top Cover.

3.

Remove the Print Cartridge.

4.

Remove the jammed paper.

5.

Reinsert the Print Cartridge.

6.

Reinsert Tray [2/3/4].

7.

Close the Top Cover.

1.

Remove Tray [2/3/4].

2.

Remove paper from the Stacker and raise output tray.

3.

Open the Top Cover.

4.

Remove the Print Cartridge.

5.

Remove the jammed paper.

6.

Reinsert the Print Cartridge.

7.

Reinsert Tray [2/3/4].

8.

Close the Top Cover.

9.

Lower the Stacker tray and replace its contents.

1.

Open the Top Cover.

2.

Remove the Print Cartridge.

3.

Turn the green rollers.

4.

If jam doesn’t move, remove Trays 1 & 2.

5.

Remove the jammed paper.

6.

Reinsert trays.

7.

Reinsert the Print Cartridge.

8.

Close the Top Cover.

1.

Remove paper from the Stacker and raise output tray.

2.

Open the Top Cover.

3.

Remove the Print Cartridge.

4.

Turn the green rollers.

5.

If jam doesn’t move, remove Trays 1 & 2.

6.

Remove the jammed paper.

7.

Reinsert trays.

8.

Reinsert the Print Cartridge.

9.

Close the Top Cover.

10.

Lower the Stacker tray and replace its contents.

1.

Open Duplex.

2.

Remove the jammed paper.

3.

Close Duplex.

Phaser™ 4500 Laser Printer

4-33

Front Panel Messages

Error or Warning Messages (Continued)

Message

Jam At Rear; Open Duplex And Rear

Cover To Clear

Jam At Rear; Open Duplex To Clear

Jam At Rear; Open Rear Cover To

Clear

Jam At Stacker; Open Rear Stacker

Cover To Clear

Paper Size Jam; Check Size And

Open Rear Cover To Clear

Paper Size Jam; Check Size And

Open Duplex And Rear Cover To

Clear

Paper Size Jam; Check Paper Tray

Guides And Open Rear Cover To

Clear

Paper Size Jam; Check Paper Tray

Guides And Open Duplex And Rear

Cover To Clear

Insert Tray [1/2/3/4]

Tray [1/2/3/4] Is Missing

No Paper in Tray [1/2/3/4]

Description

1.

Open Duplex.

2.

Open the Rear Cover.

3.

Remove the jammed paper.

4.

Close the Rear Cover.

5.

Close Duplex.

1.

Open Duplex.

2.

Remove the jammed paper.

3.

Close Duplex.

1.

Open the Rear Cover.

2.

Remove the jammed paper.

3.

Close the Rear Cover.

1.

Open the Rear Stacker Cover.

2.

Remove the jammed paper.

3.

Close the Rear Stacker Cover.

1.

Check the paper tray guides.

2.

Check the tray paper size menus.

3.

Open the Rear Cover.

4.

Remove the jammed paper.

5.

Close the Rear Cover.

1.

Check the paper tray guides.

2.

Check the tray paper size menus.

3.

Open Duplex.

4.

Open the Rear Cover.

5.

Remove the jammed paper.

6.

Close the Rear Cover.

7.

Close Duplex.

1.

Check the paper tray guides.

2.

Open the Rear Cover.

3.

Remove the jammed paper.

4.

Close the Rear Cover.

1.

Check the paper tray guides.

2.

Open Duplex.

3.

Open the Rear Cover.

4.

Remove the jammed paper.

5.

Close the Rear Cover.

6.

Close Duplex.

Reinsert the indicated tray to continue printing.

Reinstall the indicated tray.

Load paper in the indicated tray.

Phaser™ 4500 Laser Printer

4-34

Front Panel Messages

Error or Warning Messages (Continued)

Message

Tray {2/3/4] Paper Is Low

Out Of Paper; Load Tray [1/2/3/4] with

[size][type]

Wrong Paper Size; Load Tray [1/2/3/4] with [size][type]

Paper Not Available; Load Tray [1/2/3/

4] with {size][type]

Description

The indicated tray is nearly emplty. Reload the same size and type of paper soon.

Load the indicated paper size and type into the indicated tray.

Replace the paper in the indicated tray with paper of the indicated size and type.

Replace the paper in the indicated tray with paper of the indicated size and type. Or select Print with Available

Paper to use a paper size and type currently in the printer.

Remove the paper from the indicated output tray.

Standard Output Tray is Full. Unload

Paper.

Stacker Is Full. Unload Paper.

Toner Is Low.

Maintenace Kit Is Near End Of Life.

Replace Print Cartridge

Remove the paper from the indicated output tray.

The Print Cartridge is almost empty. Order replacement.

The Maintenance Kit (Fuser, Bias Transfer Roller, and feed rollers) is near the enod of its life. Warning - when the

Fuser is replaced, use caution, some components inside the rear cover may be hot. Order replacement.

1.

Open the Top Cover.

2.

Replace Print Cartridge.

3.

Refer to the pictorial installation instructions on the

Print Cartridge itself.

4.

Close the Top Cover.

Phaser™ 4500 Laser Printer

4-35

Phaser™ 4500 Laser Printer

Moving and Repacking the Printer

This topic includes:

"Precautions for Moving the Printer" on page 4-36

"Moving the Printer Within the Office" on page 4-37

"Preparing the Printer for Shipment" on page 4-37

For safety information, go to Reference/Troubleshooting/User Safety on the User

Documentation CD-ROM.

Precautions for Moving the Printer

Warning

Follow these guidelines to avoid injuring yourself or damaging the printer.

Always use two people to lift the printer.

Always turn off the printer using the power switch and unplug all cables and cords.

Always lift the printer from the designated lift points.

Do not place any food or liquids on the printer.

Failure to repackage the printer properly for shipment can result in damage to the printer not covered by the warranty, service agreement, or Total Satisfaction

Guarantee. The Total Satisfaction

Guarantee is available in the United

States and Canada. Coverage may vary outside these areas; please contact your local representative for details.

Damage to the printer caused by improper moving is not covered by the

Xerox warranty, service agreement, or

Total Satisfaction Guarantee. The Total

Satisfaction Guarantee is available in the

United States and Canada. Coverage may vary outside these areas; please contact your local representative for details.

21 kg

45 lbs.

4500-071

Copyright © 2004 Xerox Corporation. All Rights Reserved.

4-36

Moving and Repacking the Printer

Moving the Printer Within the Office

The printer can be safely moved from one location within an office to another as long as it travels in an upright position, gently over smooth surfaces. Any jarring movement, such as pushing the printer over a raised door threshold or across a parking lot, can damage the printer.

Preparing the Printer for Shipment

To transport the printer by vehicle, the printer must be repackaged in the original packaging or a repackaging kit.

If you do not have all of the original packaging, order the repackaging kit from www.xerox.com/office/4500supplies . Additional instructions for repackaging the printer are provided at www.xerox.com/office/4500support .

Phaser™ 4500 Laser Printer

4-37

Phaser™ 4500 Laser Printer

Additional Resources

This topic includes:

"Support" on page 4-38

"infoSMART" on page 4-38

"Web Links" on page 4-38

Support

There is additional help available at www.xerox.com/office/support . You can access infoSMART Knowledge Base, PhaserSMART Technical Support, Technical Support via email, driver downloads, and much more.

A set of Xerox links is installed in your web browser’s Favorites folder when you install the printer drivers on your computer. The Troubleshooting tab in your Windows printer driver also includes useful links.

infoSMART

This is the same troubleshooting knowledge base used by Xerox Customer Support. infoSMART Knowledge Base provides solutions for printer issues such as error codes, print quality, media jams, software installation, networking, and more. Go to www.xerox.com/ office/infoSMART.

Web Links

Xerox provides many resources to help you learn more about your Xerox Phaser

4500 Laser

Printer. Use these web sites to obtain information about your printer:

Resource

To link to product and supplies information, download printer drivers, view documents, and access support information:

To access the troubleshooting knowledge base used by

Xerox Customer Support staff:

To view technical support information:

To order Xerox supplies:

To find your local sales and support center:

Link

www.xerox.com/office/ www.xerox.com/office/infoSMART www.xerox.com/office/4500support www.xerox.com/office/4500supplies www.xerox.com/office/contacts

Copyright © 2004 Xerox Corporation. All Rights Reserved.

4-38

User Safety

Phaser™ 4500 Laser Printer

Your printer and the recommended supplies have been designed and tested to meet strict safety requirements. Attention to the following information will ensure the continued safe operation of your printer.

Electrical Safety

Use the power cord supplied with your printer.

Plug the power cord directly into a properly grounded electrical outlet. If you do not know if an outlet is grounded, ask an electrician to check the outlet.

Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground connection terminal.

Do not use an extension cord or power strip.

Warning

Avoid the potential of electrical shock by ensuring that the printer is properly grounded.

Electrical products may be hazardous if misused.

Do not place the printer in an area where people might step on the power cord.

Do not place objects on the power cord.

Do not block the ventilation openings. These openings are provided to prevent overheating of the printer.

Do not drop paper clips or staples into the printer.

Warning

Do not push objects into slots or openings on the printer. Making contact with a voltage point or shorting out a part could result in fire or electrical shock.

If you notice unusual noises or odors:

1.

Turn off the printer immediately

2.

Disconnect the power cord from the electrical outlet

3.

Call an authorized service representative to correct the problem.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

A-1

The power cord is attached to the printer as a plug-in device at the back of the printer. If it is necessary to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.

Warning

Do not remove the covers or guards that are fastened with screws unless you are installing optional equipment and are specifically instructed to do so. Power should be OFF when performing these installations. Except for user-installable options, there are no parts that you can maintain or service behind these covers.

Note

Leave the printer on for optimum performance; it does not pose a safety hazard.

The following are hazards to your safety:

The power cord is damaged or frayed.

Liquid is spilled into the printer.

The printer is exposed to water.

If any of these conditions occur:

1.

Turn off the printer immediately.

2.

Disconnect the power cord from the electrical outlet.

3.

Call an authorized service representative.

Laser Safety

With specific regard to lasers, this printer complies with laser product performance standards set by governmental, national, and international agencies and is certified as a Class 1 Laser

Product. The printer does not emit hazardous light because the beam is totally enclosed during all modes of customer operation and maintenance.

Phaser™ 4500 Laser Printer

A-2

Maintenance Safety

Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer.

Do not use aerosol cleaners. The use of supplies that are not approved may cause poor performance and could create a hazardous condition.

Do not burn any consumables or routine maintenance items. For information on Xerox supplies recycling programs, go to www.xerox.com/office/recycle .

Operational Safety

Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines helps to ensure the continued, safe operation of your printer.

Printer Location

Place the printer in a dust-free area within a temperature range of 41 degrees F to 95 degrees F

(5 degrees C to 35 degrees C) and a relative humidity range of 15 percent to 85 percent.

Printer Clearance

Place the printer in an area where there is adequate space for ventilation, operation, and servicing. The recommended minimal spacing is:

Overhead Clearance:

40 cm (16 in.) above the printer without the 500-Sheet stacker

28 cm (11 in.) above the printer with the 500-Sheet stacker

Total Height Requirements:

Printer with Trays 1 and 2: 82 cm (32 in.)

Add an additional 9.6 cm (3.75 in.) for each optional 550-Sheet feeder

Other Clearances:

16 cm (6 in.) behind the printer

23 cm (9 in.) behind the printer when the duplex unit is installed

48 cm (19 in.) in front of the printer

21 cm (8 in.) on the left side of the printer

30 cm (12 in.) on the right side of the printer

Operational Guidelines

■ Do not block or cover the slots and openings on the printer. The printer may overheat without adequate ventilation.

For optimum performance, use the printer at elevations below 3,000 m (11,480 ft.).

Do not place the printer near a heat source.

Do not place the printer in direct sunlight.

Phaser™ 4500 Laser Printer

A-3

Do not place the printer in line with the cold air flow from an air conditioning system.

Place the printer on a level, solid non-vibrating surface with adequate strength for the weight of the printer. It should be within 2 degrees of horizontal with all four feet in solid contact with the surface. The base printer weight without any packaging materials is approximately 20.5 kg (45.2 lbs.).

Printer Supplies

Use the supplies specifically designed for your printer. The use of unsuitable materials may cause poor performance and a possible safety hazard.

Follow all warnings and instructions marked on, or supplied with, the printer, options and supplies.

Caution

If you attempt to use a non-Xerox print cartridge, it may not fit properly in the printer. If the cartridge does not fit properly, the printer will not function.

Moving the Printer

■ Always use two people to lift the printer.

21 kg

45 lbs.

4500-071

Always turn off the printer using the power switch and unplug all cables and cords.

Always lift the printer from the designated lift points.

Do not place any food or liquids on the printer.

Failure to repackage the printer properly for shipment can result in damage to the printer not covered by the warranty, service agreement, or Total Satisfaction Guarantee. The Total

Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local representative for details.

Phaser™ 4500 Laser Printer

A-4

Damage to the printer caused by improper moving is not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local representative for details.

Warning

Avoid touching areas inside the printer that are labeled with a warning symbol. These areas may be very hot and can cause personal injury.

Printing Safety Guidelines

Wait 10-15 seconds between turning the printer off and on.

Keep hands, hair, neckties, etc., away from the exit and feed rollers.

Do not remove the paper source tray that you selected in either the printer driver or front panel.

Do not open the doors.

Do not move the printer.

Symbols Marked on Product

Use caution (or draws attention to a particular component). See the manual(s) for information.

Avoid pinching fingers in the printer. Use caution to avoid personal injury.

Hot surface on or in the printer. Use caution to avoid personal injury.

Do not expose the imaging unit to light for more than 15 minutes.

Do not touch.

Phaser™ 4500 Laser Printer

A-5

Warranty

Phaser™ 4500 Laser Printer

For warranty information regarding your Xerox printer, go to www.xerox.com/office/

4500warranty .

Copyright © 2004 Xerox Corporation. All Rights Reserved.

B-1

Phaser™ 4500 Laser Printer

Printer Specifications

Physical Specifications

Width: 422 mm (16.6 in.)

Height: 404 mm (15.9 in.)

Depth: 465 mm (18.3 in.)

Weight (with 10K cartridge): 21 KG (45 lbs.)

Environmental Specifications

Temperature

Storage: -20° to 40° C / -4° to 104° F

Operating: 5° to 35° C / 41° to 95° F

Relative Humidity

Storage: 15% to 85%

Operating: 15% to 85%

Electrical Specifications

Available in two (2) models:

110-120 VAC, 60 Hz

220 VAC, 50 Hz

E

NERGY

S

TAR

qualified printer

Copyright © 2004 Xerox Corporation. All Rights Reserved.

C-1

Performance Specifications

Resolution

600 x 600 dpi

True 1200 x 1200 dpi

Print Speed

Up to 36 pages per minute (ppm)

Controller Specifications

400 MHz processor

Memory

64 MB PC133 DRAM standard

Upgradable to a maximum of 512 MB

Page Description Languages (PDL)

PCL

Adobe PostScript 3

Fonts

PostScript

PCL

Interfaces

IEEE 1284 parallel

Ethernet 10BaseT and 100BaseTx (only for N, DT, and DX configurations)

USB

Phaser™ 4500 Laser Printer

C-2

Regulatory

Information

Phaser™ 4500 Laser Printer

The equipment described in this manual generates and uses radio frequency energy. If it is not installed properly in strict accordance with Xerox' instructions, it may cause interference with radio and television reception or may not function properly due to interference from another device. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

Reorient or relocate the receiver (device being interfered with).

Increase the separation between the printer and the receiver.

Connect the printer into an outlet on a circuit different from that which the receiver is connected.

Route the interface cables on the printer away from the receiver

Consult the dealer, Xerox service, or an experienced radio/television technician for help.

Changes or modifications not expressly approved by Xerox can affect the emission and immunity compliance and could void the user's authority to operate this product. To ensure compliance, use shielded interface cables. A shielded parallel cable can be purchased directly from Xerox at www.xerox.com/office/supplies .

Xerox has tested this product to internationally accepted electromagnetic emission and immunity standards. These standards are designed to mitigate interference caused or received by this product in a normal office environment. This product is also suitable for use in a residential environment based on the levels tested.

In the United States this product complies with the requirements of an unintentional radiator in part 15 of the FCC rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference; (2) this device must accept any interference received, including interference that may cause undesired operation.

United States

In the United States this product complies with the requirements of an unintentional radiator in part 15 of the FCC rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference; (2) this device must accept any interference received, including interference that may cause undesired operation.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

D-1

Canada

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus set out in the Radio Interference Regulations of the Canadian Department of

Communications, ICES-003.

Le présent appareil numérique n'émet pas de bruits radioélectrique dépassant les limits applicables aux appareils numériques de la classe B prescrites dans le Réglement sur le brouillage radioélectrique édicté par le ministere des Communications du Canada, NMB-003.

European Union

Xerox Corporation declares, under our sole responsibility, that the printer to which this declaration relates is in conformity with the following standards and other normative documents:

Following the provisions of the Low Voltage Directive 73/23/EEC and its amendments:

EN 60950 (IEC 60950) "Safety of Information Technology Equipment including Electrical Business

Equipment"

Following the provisions of the Electromagnetic Compatibility Directive 89/336/EEC and its amendments:

EN 55022:1998

(CISPR 22)

EN 61000-3-2:1995

+A1:1998+A2:1998

(IEC61000-3-2)

EN 61000-3-3:1995

(IEC61000-3-3)

EN 55024:1998

(CISPR 24)

"Limits and Methods of measurement of radio interference characteristics of Information Technology Equipment." Class B.

"Part 3: Limits - Section 2: Limits for harmonic current emissions

(equipment input current less than or equal to 16A per phase)."

"Part 3: Limits - Section 3: Limitation of voltage fluctuations and flicker in low-voltage supply systems for equipment with rated current less than or equal to 16A."

"Information technology equipment - Immunity characteristics - Limits and methods of measurement. "

CISPR 24 Immunity Phenomena Basic Standard

Electrostatic Discharge IEC 61000-4-2:1995

Radio-Frequency Electromagnetic

Field (radiated)

IEC 61000-4-3:1995

Fast Burst Transients IEC 61000-4-4:1995

Line Surge IEC 61000-4-5:1995

Radio-Frequency Electromagnetic

Field (Conducted)

IEC 61000-4-6:1996

Test Specification

6 kV Contact, 10 kV Air

80-1000 MHz, 3 V/m, 80% AM

@ 1 KHz

5/50 Tr/Th ns, 5 kHz Rep. Freq

0.5 kV Signal Lines

1 kV AC Mains

Combination wave

2.0 kV Common mode

2.0 kV Differential mode

0.15 - 80 MHz, 3 V, 80% AM @ 1 kHz

Phaser™ 4500 Laser Printer

D-2

CISPR 24 Immunity Phenomena Basic Standard

Line voltage dips IEC 61000-4-11:1994

Test Specification

>95% dip for ½ cycle @ 50 Hz

30% dip for 25 cycles @ 50 Hz

>95% dropout for 250 cycles @ 50 Hz Line voltage drop-out IEC 61000-4-11:1994

This product, if used properly in accordance with the user's instructions, is neither dangerous for the consumer nor for the environment.

A signed copy of the Declaration of Conformity for this product can be obtained from Xerox.

Phaser™ 4500 Laser Printer

D-3

Phaser™ 4500 Laser Printer

Material Safety

Data Sheet

For Material Safety Data information regarding your Phaser 4500 printer, go to www.xerox.com/office/4500msds.

For the Customer Support Center phone numbers, see the information booklet entitled Total Satisfaction Services that came with your printer.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

E-1

Phaser™ 4500 Laser Printer

Product Recycling and Disposal

Xerox operates a worldwide equipment takeback and reuse/recycle program. Contact your

Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment.html

.

If your product is not part of the Xerox program and you are managing its disposal, please note that the product may contain lead and other materials whose disposal may be regulated due to environmental considerations. For recycling and disposal information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance at www.eiae.org

.

Copyright © 2004 Xerox Corporation. All Rights Reserved.

F-1

Index

Numerics

2-sided printing, 2-26 automatic, 2-26 binding preference, 2-26 ranges, 2-26

A advanced setup

Novell NetWare, 3-36

Apple Printer Utility, 1-22

automatic 2-sided printing, 2-26

B

basic printing, 2-11

binding preferences, 2-26

BOOT/DHCP, 3-9

brightness

front panel, 1-17

business cards

guidelines for printing, 2-34

C

cable connection, 3-2

card stock, 2-16, 2-40

CD/DVD labels and inserts

guidelines for printing, 2-34

CentreWare DP, 3-11

CentreWare Font Management Utility, 1-22

CentreWare IS, 1-11, 3-10

access PhaserSMART, 1-12

change printer settings, 1-11

changing or modifying the printer’s IP address, 3-8

launching, 1-12

networked printers, 1-11

printer language, 1-18

printer management tool, 1-11

printing font list, 1-20

software, 3-10

tray sequence, 1-17

tray settings, 1-16

CentreWare MC, 3-11

CentreWare Web, 3-11

change load paper timeout, 1-15 using CentreWare IS, 1-15

change paper type, 2-2, 2-11, 2-15, 4-24

change printer settings

driver (Mac), 2-23

driver (Windows), 2-19

changing paper

guidelines for loading paper, 2-2

cleaning the printer, 4-30

Color Connection, 1-24

configuration page, 3-18

configurations, 1-2

connection

cable or DSL, 3-2

Ethernet, 3-2

USB, 3-2, 3-4

contrast

front panel, 1-18

cover pages, 2-47

creating multiple presets (Mac), 2-23

custom size paper

guidelines for printing, 2-39 printing from Trays 1-4, 2-39

customer replaceable parts, 2-50

D

DDNS, 3-8

DHCP

enabling, 3-7

diagnostic tools, 4-2

DNS

local domain name space database, 3-8 resolver protocol, 3-8 servers, 3-8 setup using CWIS, 3-8

downloading fonts

CentreWare Font Management

Utility, 1-22 from a Mac, 1-22

driver

changing settings for Mac, 2-23

changing Windows settings for individual jobs, 2-19

Phaser™ 4500 Laser Printer

Index-1

Index

features, 1-10

information, 1-9 installation, 1-9

print-quality modes, 2-25

select paper orientation, 2-26

selecting cover pages, 2-47

selecting multiple pages to print on a single sheet of paper, 2-43

selecting negative or mirror image printing, 2-44

selecting scaling, 2-45

selecting, creating, editing watermarks, 2-46

specifying secure print, proof print, saved print, 2-48

specifying separation pages, 2-42

DSL connection, 3-2

duplex unit

closing, 4-7

closing cover, 4-18, 4-23

jam, 4-18

opening, 4-5

opening cover, 4-18, 4-22

Dynamic Domain Name Service

(DDNS), 3-8

exit cover

opening, 4-4, 4-6

extension cord, A-1

E

electrical safety, A-1

enabling DHCP, 3-7

enabling EtherTalk, 3-30

enlarging images, 2-45

envelopes

guidelines, 2-9

guidelines for printing, 2-31 loading, 2-31

paper tray fill line, 2-32

preventing wrinkling problems, 2-31 printing, 2-31

printing from Trays 1-4, 2-32

setting size/type at the front panel, 2-33

storage, 2-31 wrinkling or embossing, 2-31

Error, 1-7 error, 1-7

error messages, 4-31

Ethernet connection, 3-2

EtherTalk, 3-30

protocol, 3-2

F

file security, 1-15

fonts, C-2

deleted, 1-21

download using the Apple Printer

Utility, 1-22

downloading, 1-21 list fonts from a Mac, 1-21

list fonts from PC, 1-22

print from front panel, 1-20

printer-resident, 1-19

printing, 1-20

removing, 1-23

supplement resident fonts, 1-21

types, 1-19 viewing, 1-19

For, 2-11

front panel

change paper type, 2-2, 2-11, 2-15, 4-24

connection setup, 3-2

contrast, 1-18

display, 1-7 displaying errors, 1-7

error and warning messages, 4-31

graphic display, 1-6

i button, 4-2

list fonts, 1-20

Menu Map, 1-7 print icon, 1-7

printer language, 1-18

prompts, 2-50

restricting access, 1-14

setting envelope size/type, 2-33

setting index card size/type, 2-35

setting transparency size/type, 2-30

setting tray sequence, 1-17

setting up the IP address manually, 3-3

status messages, 2-50

tray sequence, 1-17

tray settings, 1-16

verifying IP address, 3-7

warnings, 2-50

Phaser™ 4500 Laser Printer

Index-2

Index

G getting help

infoSMART, 1-4

PhaserSMART, 1-4

Technical Support, 1-4, 1-12

greeting cards

guidelines for printing, 2-34 printing, 2-34

printing from Trays 1-4, 2-37

setting size/type at the front panel, 2-38

ground adapter plug, A-1 ground connection terminal, A-1

guidelines

moving the printer, 4-36, A-4

printing envelopes, 2-31

supported papers, 2-6

H

hardware failures, 4-31

Host Name, 3-9

I

i button, 1-7, 4-2

images

reducing or enlarging, 2-45

index cards

guidelines for printing, 2-34 printing, 2-34

setting size/type at the front panel, 2-35

information

sources, 1-4

information on front panel, 1-7 information pages, 1-7

printer language, 1-18

infoSMART Knowledge Base, 4-38

inserting separation pages, 2-42

IP address, 1-11, 3-7

changing or modifying, 3-8

locating at front panel, 1-11

setting, 3-2

setting manually at the front panel, 3-3 setting static IP, 3-3, 3-4

J jam

at exit, 4-3 at rear, 4-3

duplex unit, 4-18

exit, 4-7

exit with duplex, 4-5

paper size, 4-20

rear with duplex, 4-5

stacker, 4-19

top cover, 4-14

tray, 4-10

job records, 3-12

job types, 2-48

L labels

guidelines for printing, 2-34 printing, 2-34

printing from Trays 1-4, 2-36

setting size/type at the front panel, 2-37

lifting the printer, 4-36, A-4

list fonts

from a Mac, 1-21

from a PC, 1-22

from front panel, 1-20

load paper timeout, 1-15 change using CentreWare IS, 1-15

low-energy consumption mode, 1-14

M

Macintosh

download fonts, 1-22

PostScript driver settings, 2-23

MaiLinX alerts, 3-12

maintaining your printer, 4-30

manually setting the printer’s IP address, 3-3

material safety data sheet, E-1

media

environment, 2-9

sizes, 2-6

unacceptable types, 2-10

Menu Map, 1-7

messages

error and warning messages, 4-32

errors, 4-31

front panel, 4-2 i button, 4-2

status messages, 4-31 warning, 4-31

mirror images, 2-44

Phaser™ 4500 Laser Printer

Index-3

Index

modes

print quality, 2-25

moving

precautions, 4-36

preparing for shipment, 4-37 within the office, 4-37

multiple-page document, 2-43

N

negative images, 2-44

network setup, 3-9

networked printers, 1-11

non-Xerox toner cartridge, 2-50, 4-30, A-4

N-Up, 2-43

O

operation safety, A-3

ordering supplies, 2-50

P paper

changing paper, 2-2

guidelines for paper usage in Trays 1-4,

2-9 media, 2-9 storage, 2-9

type, 2-2, 2-11, 2-15, 4-24

unacceptable types, 2-10

paper guides, 2-3

adjusting guides in Tray 2, 3, or 4, 2-36

adjusting guides in Trays 1-4, 2-29

paper sizes, 2-6

paper tray guides

adjusting, 4-21

PC printer driver

printing font lists, 1-20

Phaser installer, 3-3

PhaserSMART, 1-12, 4-2 accessing, 4-2

Technical Support, 4-2, 4-38

Power Saver, 1-14

print

timeout, 1-14

processing time, 2-18 speed, 2-18

print cartridge, A-4

inserting, 4-13, 4-17

removing, 4-12, 4-15

print fonts from front panel, 1-20

print icon, 1-7

print job

factors affecting, 2-18

printer

advanced setup for Novell NetWare,

3-36

cleaning the outside, 4-30

creating multiple presets (Mac), 2-23

damage, 4-36, A-5

diagnostic tools, 4-2

drivers, 1-9

electrical safety, A-1

electrical systems, 1-14

failure to repackage properly, 4-36, A-4

fonts, C-2

help, 2-17, 2-23

installation, 3-3, 3-16, 3-26

installation for Windows NT 4.x, 3-21

interfaces, C-2

IP address, 1-11

job records, 3-12

language, 1-18

maintenance, 4-30

memory, 2-18, C-2

moving, 4-36, A-4

performance, 2-18

preferences, 2-19

quick install steps Unix (Linux), 3-41

quick setup for Novell NetWare, 3-36

registering, 1-24

relative humidity, C-1

repacking, 4-36

resolution, C-2

resources, 1-4, 1-11

safety, A-1 safety requirements, A-1

set up IP manually, 3-3

settings, 2-19

shipping, 4-37

speed, C-2

status, 1-12, 4-2

supplies, A-4

symbols, A-5

temperature, C-1

troubleshooting Mac OS 9, 3-34

troubleshooting Mac OS 9, Mac OS X, versions 10.1 and 10.2, 3-35

troubleshooting Novell NetWare, 3-37

Phaser™ 4500 Laser Printer

Index-4

troubleshooting NT 4.x, 3-23

troubleshooting Windows 2000,

Windows XP, Windows

Server 2003, 3-18

troubleshooting Windows 98, Windows

Me, 3-28

unusual noises or odors, A-1

updates, 1-24

warning symbol labels, A-5

warranty, B-1

will not function, 2-50, 4-30, A-4

printer location, A-3

printing

2-sided document, 2-26

cover pages, 2-47

index cards, 2-34

mirror images, 2-44 negative images, 2-44

options, 2-11, 2-17, 2-23 presets (Mac), 2-23

proof printing, 2-48

safety guidelines, A-4, A-5

saved printing, 2-48 secure printing, 2-48

several pages on a single sheet of paper, 2-43

watermarks, 2-46

printing options

individual jobs, 2-19

Windows, 2-19

print-quality modes, 2-25

print-quality problems

repeatiing defects, 4-29

troubleshooting, 4-24

proof printing, 2-48, 2-49

protocols

EtherTalk, 3-2

TCP/IP, 3-2

Q

quality modes, 2-25

Quick install steps

Mac OS 9, 3-31

Mac OS X, version 10.1, 3-33

Unix (Linux), 3-41

Windows 2000, Windows XP, Windows

Server 2003, 3-15

Windows 98, Windows Me, 3-26

Windows NT 4.x, 3-20

Quick setup

Novell NetWare, 3-36

R rear cover

closing, 4-4, 4-6, 4-23

opening, 4-3, 4-5, 4-22

recycling, F-1

recycling programs, 2-50

reducing images, 2-45

registering your printer, 1-24

regulatory information

Canada, D-2

European Union, D-2

United States, D-1

repeating defects, 4-29

replacement parts, 2-50

resources, 1-4

routine maintenance items, 2-50

S safety

electrical, A-1 electrical safety, 4-2, A-1

hazards, A-2 laser, A-2

maintenance, A-3

moving printer, A-4

operation, A-3 operational, A-3 operational safety, A-3 printer location, A-3

printer supplies, A-4

printing guidelines, A-5

requirements, A-1

symbols, A-5

user, A-1

sample pages, 1-8

saved printing, 2-48, 2-49

scaling, 2-45

secure printing, 2-48, 2-49

separation pages, 2-42

service agreement, 4-36, A-5

setting

printer’s IP address, 3-7

static IP address, 3-3, 3-4

setting an IP address, 3-2

software failures, 4-31

Phaser™ 4500 Laser Printer

Index-5

Index

Index

specifications

controller, C-2

electrical, C-1 environmental, C-1

performance, C-2

physical, C-1

stacker

closing rear stacker cover, 4-20

jam, 4-19

lifting, 4-7, 4-14

lowering, 4-9, 4-14, 4-17

opening rear stacker cover, 4-19

Startup Page

print from front panel, 1-14

turn on or off, 1-13 turning on/off using CentreWare IS, 1-13

static IP address

Macintosh 9.x TCP/IP, 3-4

Macintosh OS X (10.2 and higher) TCP/

IP, 3-4

Windows 2000, Windows XP, Windows

Server 2003, 3-3

Windows 98 and Windows Me, 3-3

Windows NT 4.x, 3-3

status messages, 2-50

stock

rotating, 2-34

storage

environment, 2-9 guidelines, 2-9 storing media, 2-9

supplement resident fonts, 1-21

supplies, A-4

low, 2-50 ordering, 2-50 replacement, 2-50

supported papers

guidelines, 2-6 paper and media sizes, 2-6

T

TCP/IP, 1-11

protocol, 3-2

Technical Support, 1-4, 1-12, 4-2

top cover

closing, 4-8, 4-13, 4-17

opening, 4-8, 4-12, 4-15

Total Satisfaction Guarantee, 2-5, 2-31, 4-24,

4-36, A-5

transparencies

loading, 2-28 printing from Trays 1-4, 2-28

setting the front panel for

Trays 2,3, or 4, 2-41

setting transparency type/size at the front panel, 2-30

unacceptable types, 2-28

tray 1

extending/contracting, 2-12

inserting, 2-14

loading paper, 2-11

removing, 2-12 width and length guides, 2-12

tray fill line, 2-13, 2-16, 2-35, 2-40

tray sequence, 1-17

tray settings, 1-16 tray switching, 1-16

trays

adjusting paper guides, 2-3 extending/contracting, 2-3

inserting, 2-5, 4-21

paper/transparency fill lines, 2-2, 2-4

printing cover pages, 2-47

removing, 2-2, 4-10, 4-20

replacing, 4-13, 4-16

trays 2,3,4

extending/contracting, 2-16

inserting, 2-17

removing, 2-15

troubleshooting

infoSMART, 1-4

Mac OS 9, 3-34

Mac OS 9, Mac OS X, version 10.1 and

10.2, 3-35

Macintosh, 3-31

Novell NetWare, 3-37

PhaserSMART, 1-4

print-quality problems, 4-24

Technical Support, 1-4, 1-12, 4-2

Windows 2000, Windows XP, Windows

Server 2003, 3-18

Windows 98, Windows Me, 3-28

Windows NT 4.x, 3-23

Phaser™ 4500 Laser Printer

Index-6

U unsupported paper

damage, 2-5, 4-24

usage profile reports, 3-13

USB connection, 3-4

user safety, A-1

using a non-Xerox toner cartridge, 2-50, A-4

using unsupported paper, 2-5, 4-24

W

Warmup Mode, 1-14

warning messages, 1-7, 4-31

warning symbols, A-5

warnings, 2-50

warranty, B-1

watermarks, 2-46

web links, 4-38

Windows

PCL driver settings, 2-22

PostScript driver settings, 2-20

X

Xerox TCP/IP Port Monitor, 3-26

Xerox Usage Analysis Tool, 3-14

Xerox warranty, 4-36, A-5

Index

Phaser™ 4500 Laser Printer

Index-7

advertisement

Was this manual useful for you? Yes No
Thank you for your participation!

* Your assessment is very important for improving the workof artificial intelligence, which forms the content of this project

Related manuals

advertisement

Table of contents