DataScanner™ for
D ata S canner ™ for
U SER M ANUAL
Manual v. 2.01
1/24/13
DataScanner™
Contents
Overview.................................................................................................................................................................... 3
Minimum Requirements ....................................................................................................................................... 3
Certified Compatible Devices ................................................................................................................................ 4
Installing DataScanner Software ........................................................................................................................... 5
How to uninstall DataScanner – Windows XP ............................................................................................. 5
How to uninstall DataScanner – Windows 7 ............................................................................................... 5
Automatic Update ..................................................................................................................................................... 6
Granting Folder Permissions ................................................................................................................................. 6
How to Change File and Folder Permissions in Windows XP ............................................................................ 6
Grant Access to DataScanner Folder ................................................................................................................. 8
How to Change Folder Permissions in Windows Vista and Windows 7 ............................................................ 9
Configuring DataScanner to Scan for Updates Automatically ............................................................................. 17
Checking for Updates Manually .......................................................................................................................... 19
Download and Install the DataScanner Software ..................................................................................................... 9
Before you begin ................................................................................................................................................ 9
Configuring DataScanner ......................................................................................................................................... 13
Server Connection Settings ................................................................................................................................. 13
Calibrating Registration Mark Margins................................................................................................................ 17
Starting DataScanner ............................................................................................................................................... 22
Printing Tips and Recommendations....................................................................................................................... 23
How to Scan Answer Documents ............................................................................................................................ 24
Troubleshooting ...................................................................................................................................................... 28
Addressing Unapproved Answer Documents .................................................................................................. 28
How to Resolve Issues ..................................................................................................................................... 28
Error Log .............................................................................................................................................................. 30
DataScanner FAQs ................................................................................................................................................... 31
DataScanner for DataDirector™
2
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
Overview
DataScanner is the plain paper scanning module for DataDirector that scans answer sheets created for
DataDirector Assessments and transfers student results to DataDirector.
You must install the DataScanner software on a windows-based computer and use a TWAIN compliant scanning
device. DataScanner uses an internet connection to access answer sheets and create templates to capture and
DataScanner requires a DataDirector Username and Password. Once you are logged in, you have access to the
same list of assessments that you have access to in DataDirector. The Assessment Answer Sheet must exist in
DataDirector before it can be scanned with DataScanner. You must print an answer sheet from DataDirector for
each student that will be administered the assessment, load the marked answer documents into the document
feeder of your scanning device, and start scanning.
Once DataScanner finishes processing the answer sheets, you review and approve all the results and commit the
approved results to DataDirector for analysis and reporting.
Notes
You must be running a 64-bit version of Windows to run the 64-bit version of DataScanner. To
determine which version of Windows you have installed, see the Microsoft Support Article: How to
determine whether a computer is running a 32-bit version or 64-bit version of the Windows
operating system http://support.microsoft.com/kb/827218
DataScanner does not work on Mac OS, Windows NT, Windows 98 or earlier versions of Windows
operating systems.
If you are not sure which service pack or version operating system you are using, simply right-click
you’re My Computer icon and select Properties.
The computer and scanning device must be directly connected via a USB cable.
Minimum Requirements
The DataScanner software must be downloaded and installed on a computer that meets the following minimum
requirements.
o
o
o
o
o
o
o
o
Microsoft® Windows XP Pro, Service Pack 2 (32-bit) or Windows 7, Service Pack 1
Microsoft® .NET Framework 3.5
Intel® Pentium® 4 Processor 2.8 GHz+
2 GB RAM (minimum)
500 MB free disk space
Adobe Acrobat Reader 7.0
Connected to a Certified Compatible scanning device (see chart)
Broadband/Cable Internet connection
DataScanner for DataDirector™
3
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
Certified Compatible Devices
The following scanners, multi-function devices, and copiers have been certified as compatible for use with
DataScanner. Although all of the devices listed have been certified, the level of difficulty involved in set-up and
implementation may vary.
Dedicated Scanners
Multi-Function Devices
Business Copiers
Epson GT-S 55
Brother DCP-8060*
Xerox WorkCentre 5638
Fujitsu fi-5120c*
Brother DCP-8080DN
Xerox WorkCentre 7435
Fujitsu fi-61301
Fujitsu 6130z
Lexmark X364dn
Fujitsu fi-61402
Fujitsu fi-66702
Fujitsu 6230
HP Scan Jet 5000
1
Recommended model
VRS disabled
* Model has been discontinued by manufacturer
2
Easy set-up and implementation
DataScanner for DataDirector™
4
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
Preparing to Installing DataScanner Software
Important Notes

Prior to installing the latest version of DataScanner, the previous version must be uninstalled.

You must have administrative rights to the computer to uninstall and install the software.

If you are administrator installing DataScanner software for users, it is recommended that full
privileges be granted to the DataScanner folder for all Groups and users to ensure that all users
will be able to download and install updates.
Recommended Best Practice: It is recommended that you update Windows and .NET software to
the latest Service Pack and ensure that you have the latest drivers installed for your scanning device
prior to installing the software.
Follow these steps to remove the DataScanner software that is installed
on your computer
How to uninstall DataScanner – Windows XP
1. Click Start, click Control Panel, and then double-click Add or
Remove Programs.
2. In the Currently installed programs box, click the program
that you want to remove, and then click Remove.
3. If you are prompted to confirm the removal of the program,
click Yes.
How Do I Know if I have Admin
Rights?


Right-click
If Open All Users and Explore
All Users options are
available, you have
administrative rights.
How to uninstall DataScanner – Windows 7
To remove the software that is installed on your computer, follow these
steps:
1. Click the Start button
2. Click Control Panel,>Programs>Programs and Features.
3. Select DataScanner, and then click Uninstall.

If you do not have Admin
Rights an Administrator will
need to uninstall/install
DataScanner or change
permissions to the
DataScanner folder.
DataScanner for DataDirector™
5
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
DataScanner Automatic Updates
The latest version of DataScanner introduces the Automatic Update feature. Automatic update keeps your
software up-to-date by automatically checking for updates and downloading them to your computer every time
you log in to DataScanner.
The option to automatically check for updates is a configuration setting that can be enabled or disabled. See
“Other” Settings. You also have the option to manually scan for and download updates.
As a user, you must have administrative rights (permission to download and install files) to the computer
DataScanner is installed on or the permission to install software on the computer to install updates.
Recommended Best Practice: It is recommended that all Groups and Users be given Full
privileges to the DataScanner folder so that automatic updates can be installed by any user without
the assistance of an Administrator.
Granting Folder Permissions
Different files and folders have permissions to specify who can read, write, modify and have access to them.
Windows allows you to customize access permissions. Changing access permissions gives different user
accounts created on a computer either Full Control, Modify, and Execute permissions on folders. Folder
permissions are shared over networks so the user or group has the same access on all computers on the
network.
Administrator Notes
You can only set file and folder permissions on drives formatted to use NTFS.
Groups or users granted Full Control for a folder can delete files and subfolders within that folder
regardless of the permissions protecting the files and subfolders.
How to Change File and Folder Permissions in Windows XP
Follow these steps to change File and Folder Permissions in Windows XP
Step
Action
1
From the Windows Start menu or from your
desktop click My Computer
2
Tools MenuFolder Options—
A. Click the View tab
B. In Advanced settings>Hidden files and
folders: Enable radio button next to
Show hidden files and folders
C. Click OK

DataScanner for DataDirector™
6
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
Step
3
Action
Double-click the Local Disk drive (C:) and locate
the Program Files folder.

Note: Program Files are located on the Local C:
drive by default, however, depending on your
configuration, Program Files may be located on a
different drive.
4
5
Double-click the DataDirector folder
6
In Attributes: Uncheck Read-only
7
Click the Security tab –
Right-click the DataScanner folder and select
Properties from the menu
A. Click to highlight a group or user name in
the top portion of the window.
A
B. Check the Allow box in Permissions for
Administrators for all of the permissions.
C. Repeat A. and B. for every group or user
name.
D. Click OK
B
DataScanner for DataDirector™
7
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
Step
8
Action
Apply changes to the folder, subfolder, and files
and click OK to pop-up confirmation box
Grant Access to DataScanner Folder
Follow these steps to allow access to the DataScanner folder for all groups and users:
Step
Action
1
From the Windows Start menu or from your
desktop click My Computer
2
Double-click the Local Disk drive (C:) and locate
the Documents and Settings folder.


A. Open the Documents and Settings
folder
B. Open the All Users folder
C. Open the Application Data folder
D. Open the DataDirector folder
3
Right-click the DataScanner folder and select Properties from the menu
A. In Attributes: Uncheck Read-only
B. Click the Security tab –
a) Click to highlight a group or user name in the top portion of the window.
b) Check the Allow box in Permissions for Administrators for all of the permissions.
c) Repeat A. and B. for every group or user name.
d) Click OK
C. Click OK to pop-up confirmation box
2
Tools MenuFolder Options—
A. Click the View tab
B. In Advanced settings>Hidden files and
folders: Enable radio button next to Show
hidden files and folders
C. Click OK
DataScanner for DataDirector™
8
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
Step
Action
How to Change Folder Permissions in Windows Vista and Windows 7
Follow these steps to change Folder Permissions in Windows Vista or Windows 7:
Step
Action

1
From the Windows Start menu or from your
desktop click My Computer
2
Double-click the Local Disk drive (C:) and locate the Program Data folder.
3
Right-click the DataScanner folder and select Properties from the menu
A. In Attributes: Uncheck Read-only
B. Click the Security tab –
a) Click to highlight a group or user name in the top portion of the window.
b) Check the Allow box in Permissions for Administrators for all of the permissions.
c) Repeat A. and B. for every group or user name.
d) Click OK
e) Click OK to pop-up confirmation box
Download and Install the DataScanner Software
Before you begin
You must be logged in as an Administrator or have administrative rights to the machine to download and
install.
Before using DataScanner, you must have Microsoft .Net Framework Version 3.5 (or later) installed.
Microsoft .Net Framework is available free for download from the Microsoft website. Go to
www.microsoft.com/downloads and search for .NET to download and install the latest version.
DataScanner for DataDirector™
9
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
Follow these steps to download and install the software:
Step
1
Action
Login to DataDirector:
A. Navigate to your DataDirector website (e.g. https://www.datadirector.com/yourdistrictname) and
login with your Username and Password.
B. Select the site and level of access
2
Change the URL in the address bar on the Welcome page from /?News to /datascanner:
Select to highlight the word “News” and type the word “datascanner”
from
to
You are redirected to the DataScanner Download Page
3
Download DataScanner
Notes:
Read the instructions on the download page prior to beginning the download.
If you have DataScanner version 1.2.2 or earlier installed, you must uninstall the previous
version prior to installing the latest version.
There is a 64-bit version of DataScanner available. You must be running a 64-bit version of
Windows to run the 64-bit version.
To determine which version of Windows you have installed, see the Microsoft Support Article: How to
determine whether a computer is running a 32-bit version or 64-bit version of the Windows
operating system http://support.microsoft.com/kb/827218
A. Click Download DataScanner Version… Now
B. Double-click Setup.exe and follow the installation instructions.
DataScanner for DataDirector™
10
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
Step
Action
4
Click Next
5
Select I Agree and click Next
6
Select Everyone and click Next
DataScanner for DataDirector™
11
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
Step
Action
7
Click Next
8
DataScanner is being installed…
Click Close
Double-click the DataScanner icon on the desktop or the Start menu. The first time you start DataScanner after
installation, it automatically scans for updates. If updates are found, you will receive a notification.
You have the option to click Yes and install the updates or No and proceed without installing updates. If you do
not choose to install now, you will have the opportunity to install the next time you sign in or if you initiate a
manual scan from the Help menu.
See Installing Updates, on page 18, below for more information about installing updates.
DataScanner for DataDirector™
12
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
Configuring DataScanner
Connection to DataDirector Server
DataScanner requires connection to DataDirector to operate. To connect to DataDirector, your Server
Connections and Scanning Preferences settings must be configured. The first time you log on you will be
prompted to configure the internet settings. Set the Address and Site Name on the Server Connections tab.
Server Connection Settings
1.
Address: www.datadirector.com
Enter the web address used to connect to the DataDirector web site.
The default setting is www.datadirector.com".
2.
Site Name
The name of the web site that you are logging into. The same
name as appears in the address bar that you would enter when
connecting to the DataDirector web site.
The site name is case sensitive and you should enter the site
name in lower cases. (Use the district/consortium name that
DataDirector uses--this is what is typed in the address bar when
logging into DataDirector).
Example: The "my-site-name" portion of the web site address
"http://www.datadirector.com/my-site-name".


Notes
Port is already set to the defaults to 443 this field is not enabled.
Protocol is the network communication protocol being used between DataScanner and DataDirector over
the Internet. For security reasons, the only choice is the Hyper Text Transfer Protocol under Secured
Socket Layer (HTTPS). This field is not enabled.
You may click Save to save these settings now and proceed to select your assessment, or click the Scanning
Preferences or Other tabs to configure additional settings.
DataScanner for DataDirector™
13
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
Scanning Preferences
Scanners produce different quality images even though they are of the same model from the same manufacturer.
Therefore, a scanner must be calibrated to produce uniform results. The calibration process consists of adjusting
the marked bubble sensitivity and unmarked bubble sensitivity and registration mark margins of DataScanner.
The Scanning Preferences tab contains settings to adjust the sensitivity of your scanner. You may only need to
adjust these settings if you are getting a lot of scanning errors because your scanner is not reading the marked
bubbles correctly.
Click Save once you’ve made your changes.
Tip: If your scanner is picking up too many marks, lower the Marked Bubble Sensitivity and slightly raise
the Unmarked Bubble Sensitivity.
A
B
C
D
Definition of Settings
A. Marked Bubble Sensitivity It is used to control at what density a bubble is considered as a marked bubble.
Default value is 60.
B. Unmarked Bubble Sensitivity
It is used to identify and include or exclude marginally marked bubbles. Default value is 20.
C. Registration Marks and Registration Mark Margins
Each answer sheet has six T-shaped reference marks printed on it. These marks are rotated counter- clockwise for
90 degrees. Three on the top of the page and three on the bottom of the page. These marks serve as reference
points and are very important in normalizing the form to increase the accuracy when DataScannerTM processes the
answer sheet. Do NOT write anything on the marks or close to the marks as inaccurate results may be
produced.
Registration Mark Margins tell the software where the registration marks are. The possibility that the marks fall
outside the dotted red lines will lead to inaccurate results. In an ideal scenario, the outer edges of the marks should
be just within the corner formed by the two adjacent dotted red lines. Default value is 0.25 for all four margins.
D. Registration Mark Margins Preview (Dotted Red Lines)
This image preview gives you a rough idea where the registration marks should be on the scanned image. Due to
scanners variation, the scanned image will not look the same as the actual document. Therefore, we need to
calibrate the scanner to work with the document.
DataScanner for DataDirector™
14
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
Configuring Others Preferences
The Others tab contains settings to choose default DataScanner options. These settings and preferences may be
changed for troubleshooting purposes, but generally will not be changed once set.
1. Default Download Directory
This is the default directory in which all downloaded files are saved.
2. Log Files Directory
This is the default directory in which all log files are saved.
3. Server Connection Timeout
DataScanner needs to communicate with DataDirector server. When a communication error occurs, due
to high Internet traffic or server load, DataScanner will try to re-establish the communication with the
server until this connection timeout (in seconds) has passed. An error message will be generated when
the connection times out. If you are receiving time out errors when attempting to start DataScanner,
adjust this setting from 60 (default) to 120..
4. Check for version update during program startup
Enabling this option will make the software check for updates whenever the program is started. By
default, this option is enabled.
5. Hide scanner program menu
DataScannerTM automatically sets the necessary scanning parameters on the scanner. Some scanners
may not support this feature. Hence, you need to uncheck this option in order to show the manufacturer's
user interface and set these parameters manually. The following parameters must be set for
DataScannerTM to work properly:
Resolution
:
300 x 300 dpi
Scan Type
:
Black and White (1 bit per pixel)
DataScanner for DataDirector™
15
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
6. Approve blank answers
Enabling this option will make the software approve the answer document even though there are blank
answers on the document.
7. Use a different exam template (This option should be disabled)
8. Enable error log
Enabling this option to log software-generated error messages to a text file. This option is always enabled
and cannot be changed. To clear the log entries, click the Clear Log button.
9. Enable summary log for document processing
Enabling this option to log the scanning results to a text file. All the information are accumulative. To clear
the summary log, click the Clear Log button.
10. Enable logs for committing results
Enabling this option to log the results to a text file. All the information are accumulative. To clear the
summary log, click the Clear Log button.
11. Always calibrate before scanning documents
Enabling this option will calibrate the scanner before scanning documents.
12. Approve multiple answers
Enabling this option allows documents with multiple bubbles darkened for an answer to be accepted.
DataScanner for DataDirector™
16
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
Select the Scanning Source
Once the software is installed, you must select the TWAIN driver as your scanning source before configuring
DataScanner.
Follow these steps to select your scanning source:
1. Double-click the DataScanner Icon on your desktop and login with your DataDirector
username/password.
• If you are associated with multiple sites, you may be prompted to select your site
2. From the menu SelectScanner
A. Select the TWAIN driver from the list
B. Click Select.
Configuring DataScanner to Scan for Updates Automatically
The automatic update setting is available in the Others tab o the Configuration settings.
Follow these steps to change automatic update settings:
1. Open the File menu > Configuration… > Others
2. Check the Check for version updates during program startup box
to turn on automatic updates (default setting), or uncheck the box to
disable the automatic scan.
3. Click Save
DataScanner for DataDirector™
17
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
Installing Updates
If Automatic Update is enabled, DataScanner will scan for updates every time you login. If updates are available,
you will receive the following notification. You have the option to click Yes and install the updates or No and
proceed with installing updates. If you do not choose to install now, you will have the opportunity to install the
next time you sign in or if you initiate a manual scan from the Help menu.
DataScanner must close to install updates. If there are other programs running that must be closed, they will be
listed.
Click Close Process or Close All Processes. You have the option to Cancel Update and return to
DataScanner without installing updates.
You will receive a notification that DataScanner has been successfully updated. Click Finish to exit.
Launch DataScanner to begin using with the installed updates.
DataScanner for DataDirector™
18
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
How Do I Know Which Version
of DataScanner is Installed?
The version number appears in the
DataScanner header when you logon
to DataScanner.
Checking for Updates Manually
Whether or not automatic scan for updates is enabled, you have the
option to check for DataScanner updates at anytime.
The option to manually scan for updates is available from the Help menu
> Check or Updates…
You can also view the version
number by opening the Help
menu>About
If updates are available, you will receive the following message:
Click Yes and follow steps in Installing Updates, above.
4.0
DataScanner for DataDirector™
19
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
Calibrating Registration Mark Margins
Calibration settings can be set by clicking Calibrate in the Registration Mark Margins section on the Scanning
Preferences tab (see image above) or via the File menu by navigating to File Configuration  Preferences
Step
Action
1.
Go to FileConfigurationPreferencesCalibrate
2
Configure calibration settings—
A. Click Calibrate in the Registration Mark Margins section
B. Select paper size (Letter or Legal)
You will be prompted to load an answer
document into the automatic document feeder of
your scanner. Allow document to feed.
C. Click OK
Registration Mark Margin Calibration Settings
a
b
c
d
g
e
f
a.
b.
c.
d.
e.
f.
g.
Always Calibrate Before Scanning Documents - When checked, this calibration screen will always pop up when
you scan a new batch of answer documents.
Paper Size - Select the appropriate paper size that corresponds to the document you are scanning.
Re-scan Document - Place an answer sheet onto the automatic document feeder of your scanner and click this
button.
Registration Mark Margins - This is a very important step. Adjust the top, bottom, left and right margins
appropriately so that the dotted red lines are just outside of the registration marks.
Save Settings - Save the margins in the configuration file so it will be applied to subsequent scans. The window will
then be closed.
Close Without Saving - Click this button will close the window without saving the settings.
Scanned Image Preview - Shows exactly what the scanned image looks like in the computer. Different scanners
will produce a slightly different image; and most likely the margins will not look the same as the actual document.
That is the reason that this calibration process is important. You need to adjust the margins so that the registration
marks are tightly bounded by the red lines.
DataScanner for DataDirector™
20
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
Step
3
Action
Calibrate the Answer Document—
Use the registration Mark Margin Arrows to bring the red perforated line in to “hug” the
registration marks (T-marks)
The red perforated line should be as close to the T-marks as
possible without touching them.
The T-marks may be uneven on the page. This is okay as
long as the red line is as close to the nearest T-mark on each
of the margins.
4
Click Save Settings
You will be re-directed to the configuration window.
Click Save
DataScanner for DataDirector™
21
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
Starting DataScanner
After DataScanner is installed and configured, you can start by double-clicking the shortcut icon
on your desktop or selecting DataScanner from the Start Menu.
STEP
1
ACTION
You must enter your DataDirector
Username/Password and click Login.
2
If your username is affiliated with more than one
site or group, you will need to select the
site/group.
3
Follow the step in How to Scan Answer Documents, page 24, below.
DataScanner for DataDirector™
22
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
Printing Tips and Recommendations







It is recommended that a small test print and scan is done prior to your initial test administration using
DataScanner to verify that:
o The sheets scanned correctly
o DataScanner was able to read responses as expected
Use very bright white paper for the best scanning results – letter or legal, depending on the length of the test.
The required paper size is printed on the first page of the PDF Answer Document. Verify that you are us
Use a laser printer (not ink or bubblejet).
Print with Adobe Acrobat Reader version 7.0 or higher.
If using Acrobat Reader, select Acrobat Reader in printing preferences and ensure that Page Scaling option
be set to Fit/Reduce to Printer Margins/Printable Area (verbiage may vary slightly depending on your
printer).
Ensure that the three sideways “T” marks that appear along the top and bottom of the sheets in Print Preview
are printed on the actual answer sheets before administering an assessment.
DataScanner for DataDirector™
23
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
How to Scan Answer Documents
Before scanning answer sheets, a template that corresponds to the answer sheets need to be selected. The
template provides information about the answer sheets, so that DataScanner knows exactly where to find the data
on the sheet.
Follow these steps to scan answer documents:
STEP
1
ACTION
Login to DataScanner with your DataDirector username/password.

2
If your account is associated with multiple sites or groups, you may be prompted to select your
site/group before proceeding to the next step.
Select an Assessment—
To search for an Assessment:
Check boxes to filter available answer sheets that appear in the bottom portion of the screen,
or
To search for an Assessment by ID
If you printed your Answer Sheet prior to December 22, 2011, an Exam ID will be printed
in the lower left of the answer sheet. Enter an “e” followed by the Exam ID in the Quick
Search ID box (ex. E5378) and click Go
If you printed your Answer Sheet after January 1, 2012, or if you know the DataDirector
4.0 Assessment ID, enter the Assessment ID as printed in the lower left of the answer
sheet in the Quick Search ID box (ex. 5378) and click Go
Click an assessment in the list to select it
The assessment template is retrieved and displayed in the image viewer.
Verify that the image on the screen is the same as the answer document you are about to scan. You
will receive a confirmation pop-up box to verify whether the correct assessment was selected.
DataScanner for DataDirector™
24
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
STEP
ACTION
Click Yes
3
Scan Documents
a. Load answer documents according to your scanner’s specifications
b. Click Scan Now
You will receive a pop-up message indicating the number of documents scanned when all the documents you
loaded have been scanned.
You have two options:
a. Click Finish to close scanning for this test, or
b. Click Continue to scan more documents for the same test.
Do n o t sca n do cu me n ts f o r a d if fe ren t te s t .
Scanning Summary
The Scanning Summary indicates the number of documents scanned, processed, and approved.
Review the scanning summary and fix errors, if necessary.



Scanned – the number of sheets identified by the scanner
Processed – the number of DataDirector answer documents recognized
Approved – the number of answer documents ready to commit to DataDirector.
The summary also indicates the number scanning errors. These documents did not process. Click
Why? for an explanation of why the document did not process, or How Do I Fix? for tips on fixing the
error.
Click Ok when you have reviewed the summary and/or errors.
DataScanner for DataDirector™
25
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
STEP
4
ACTION
Review, Approve, and Commit results—
A. Review
DataScanner automatically displays unapproved answer documents. You can use the Document
Filter to view the other categories of documents scanned:
All Documents – displays all scanned documents regardless of their status
Approved Documents – displays all documents that scanned correctly and are ready to commit to
DataDirector
Disapproved Documents – displays documents recognized as DataDirector scan sheets, but
contain errors
Unprocessed Documents – displays documents not recognized as DataDirector scan sheets.
B. Approve
See Troubleshooting Disapproved or Unprocessed Documents, below for steps on fixing documents
that didn’t process. Click Approve this document to resubmit.
C. Commit results
Verify in the Summary, that all answer docs have been processed and approved. The total column
should reflect all documents scanned.
A. Click Commit Results.
Results are sent to directly to DataDirector after committing and are available for viewing and
reporting.
DataScanner for DataDirector™
26
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
If the acquired image or the data appear incorrect, you can clear the results instead of committing the results and
process the answer sheets again. Also, you can clear the data after the results have been approved and
committed and start scanning another set of documents for the same test without repeating the search and reselecting it in the list.
There are three ways to clear the results and the image viewer:
o From the main menu, go to ActionClear DataKeep Scanning
o Click the Clear Data and Keep Scanning Button.
o Click the CTRL-X keys.
Accessing the Results of Scanned Tests
Login to DataDirector to view the results of scanned answer documents. Locate the Assessment and open the
Assessment Overview page. Click on any of the reports in the Reports related to this assessment section.
Scores from the scanned answer documents are reflected here.
Scanned results are also reflected in Assessment Reports in the Prebuilt Reports section.
DataScanner for DataDirector™
27
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
Troubleshooting
Addressing Unapproved Answer Documents
DataScanner expects exactly one marked bubble for each row or column of bubbles. Answer sheets with more
than one bubble marked for a question, such as "A" and "B" instead of just "A", will not be approved. This is to
alert you that marginally marked bubbles may exist and give you the opportunity to decide if these marginally
marked bubbles should be treated as marked or unmarked.
Documents that are unapproved are displayed with the student responses that were not approved flagged in
yellow. Some of the reasons a document may not process include:
Missing identification information (Student ID, Teacher ID)
Incomplete bubbles
Multiple responses to a question
Sheet was skewed or twisted during scanning
DataScanner did not recognize the scan sheet (could not locate the 6 registration marks)
How to Resolve Issues
You have several options to resolve errors caused by improperly completed answer sheets.
A. Ignore all highlighted (yellow) responses and grade them all as incorrect.
Select the yellow box in the answer document—all highlighted responses will be graded as incorrect.
B. Click the yellow text and make manual corrections.
C. Adjust the Bubble Sensitivity –
Click the down arrow to decrease the sensitivity for faint bubbles,
Click the up arrow to increase the sensitivity for dark bubbles, or
Click Recapture Current or Recapture All to instantly adjust the sensitivity.
D. Set DataScanner to automatically approve documents with blank responses.
Use this option with caution. This is not recommended as faintly bubbled responses may not be detected and
may display as blanks.
Go to: File ConfigurationOther Select the option to Approve Blank Answers.
DataScanner for DataDirector™
28
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
Troubleshooting Tips
Answer documents may be unapproved if student responses are not detected. If responses appear
bubbled in on the left side of the screen, but appear as yellow blanks on the right side of the screen,
DataScanner may not recognize all six registration or “T” marks.
Check your printer settings to ensure it is set to “Fit” or “Scaled” to printer margins before printing.
Rescan—Click the red Clear Data and Start Over button and start your scan over.
Adjust the sheet feed guides, re-place the documents in the automatic document feeder and rescan.
Clean Scanner—scanners collect dust, pencil residue, and other particles with use. These elements
may cause documents to twist, crumple, or clump during scanning. Periodically clean the scanner
glass and rollers according to the manufacturer’s instructions.
Software updates—be sure you are using the most recent version of DataScanner. If there is a
newer version available, you will need to uninstall the old version before upgrading to the newest.
Restart DataScanner—like any other software application, closing and restarting can be helpful in
resolving issues.
DataScanner for DataDirector™
29
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
Error Log
Errors may occur when committing results to DataDirector due to incorrect site ID, assessment ID, student ID,
teacher ID, or network connection issues. A log is created to capture these errors and allow the DataScanner
session to continue without interruption.
These errors are displayed in a pop-up Log Browser after all the results are committed to DataDirector. This log
may be saved as a tab-delimited text file on your computer.
Save log to computer as text file.
List of records that were not committed.
DataScanner for DataDirector™
30
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
DataScanner FAQs
Why do I need to calibrate?
o
o
o
This is necessary to adjust the scanner to render the registration/”T” marks on your answer sheet.
Calibrating allows accurate answers to be picked up by DataScanner.
As answer sheets are printed from different printers, calibrating adjusts to the “T” marks on the answer
sheets in order to accurately identify student responses.
Why are commas in my student id?
o
o
o
o
This happens when the scanner does not read the student ID bubbles correctly.
Most often this is due to answer sheets that were not calibrated.
Another possibility could be the bubble sensitivity is not adjusted appropriately.
The scanner may have dog-eared your sheets. If the upper left or right corners were folder over and
covering the registration marks, this will affect the readability of the answer sheets.
Can I edit my student’s responses?
o
o
o
Yes, once you have scanned the answer sheets you may make adjustments to the image scanned on the
right side of the screen.
You may also make corrections to the student’s responses within DataDirector. After scanning, proceed to
DataDirector and locate your assessment. From there, click on the Student Responses link on the left
navigation to make the necessary fixes.
If you would like to re-scan a student’s sheet that has already been committed, you must delete their
responses from DataDirector first.
What does the bubble sensitivity do?
Bubble sensitivity allows you to adjust for those students that did not mark heavy (dark) enough. Simply raise or
lower the sensitivity levels. Lighter bubbles require lower sensitivity and vice-versa. Bubble over/under-sensitivity
may also cause commas in your student or teacher id’s
How do I scan more answer sheets once I have committed?
If you have more answer sheets to scan after committing a batch, click Clear data and start over.
What does the error message “An unhandled exception error has occurred” mean?
If you are receiving the following unhandled exception error stating, "The specified module could not be
found (Exception from HPRESULT..." you must install the HP scanner driver even though you may not be
using an HP scanner.
The HP scanner drivers can be downloaded from the www.hp.com >Support & Drivers
DataScanner for DataDirector™
31
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
Why is the image on my screen blank when I am scanning?
o
o
You may have placed one of your answer sheets in upside down.
One or more of your “T” marks were covered by a folded corner on the sheet itself.
How can I best maintain my scanner? How should I clean it? (Multi-Function Brother Scanners)
o
o
It is recommended that you clean your glass with glass cleaner and a lint free cloth.
It is also recommended that you have your scanners either professionally maintained or purchase scanner
cleaner kits.
I get the error message “The scanner is offline” what should I do?
a. Check the USB connection between your scanner and the computer.
b. Verify that the TWAIN driver is installed and selected as the scanning source. See Selecting the
Scanning Source, pg 17, above.
c. Go to File > Configurations > Connections – make sure the address has www.DataDirector.com and the
site name matches the URL in the address bar used when logged into DataDirector.
My device is no longer listed in the Approved Scanners list. Will it still work with DataScanner?
Certain devices have been discontinued by the manufacturer and therefore were not available for testing with the
latest release of DataScanner,
The following list of dedicated scanners, multi-function devices, and business copiers are currently discontinued
and could not be acquired from the manufacturer for testing.
Lexmark XS463de
Brother MFC-8440
Brother DCP-8065DN
HP Scanjet 6010
HP Scanjet N8460
While we expect the following devices to function accordingly, we were unable to certify each scanner according
to the latest specifications of DataScanner.
DataScanner for DataDirector™
32
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
DataScanner™
Other Preferences
The setting in the Others tab are optional.
•
Default Download Directory This is the default
directory in which all downloaded files are saved.
•
Log Files Directory This is the default directory in
which all log files are saved.
•
Server Connection Timeout From time to time,
DataScanner needs to communicate with
DataDirector server. Whenever a communication
error occurs, due to such conditions as Internet
traffic or server load, DataScanner will try to reestablish the communication with the server until
this connection timeout (in seconds) has passed.
Then, an error message will be generated.
•
Check for version update during program startup
Enabling this option will make the software check
for updates whenever the program is started. By
default, this option is enabled.
•
Hide scanner program menu DataScanner
automatically sets the necessary scanning parameters on the scanner. Some scanners may not support
this feature. Unchecking this option displays the manufacturer's user interface and allows you to set these
parameters manually.
The following parameters must be set for DataScanner to work properly:
Resolution: 300 x 300 dpi
Scan Type: Black and White (1 bit per pixel)
•
Approve blank answers Enabling this option allow the software approve the answer sheets with blank
answers.
•
Enable error log Enabling this option to log software-generated error messages to a text file. This option
is always enabled and cannot be changed.
•
Enable summary logs for committing results Enabling this option to log the scanning results to a text file.
•
Always calibrate before scanning documents Enabling this option automatically calibrates before
scanning documents.
DataScanner for DataDirector™
33
Questions? If you have any questions or concerns, contact DataDirector Customer Support at help@datadirector.com or (877)993-2633.
Rev 1/24/13
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertising