PRASAR BHARATI BROADCASTING CORPORATION OF INDIA OFFICE OF THE CHIEF ENGINEER(WZ) ALL INDIA RADIO & DOORDARSHAN MUMBAI-400 020. No. ENGP/Replacement of STL/11th Plan/15-16 Dated. 26.10.2015 E-Tender Enquiry SUB: SUPPLY OF ANALOG DISTRIBUTION AMPLIFIER, DIGITAL DISTRIBUTION AMPLIFIER AND MONITORING AMPLIFIER FOR VARIOUS ALL INDIA RADIO STATIONS IN WEST ZONE. This office is interested in purchase of below mentioned equipments as per specifications mentioned on page no 9-10 and e-tenders are invited online in e-tendering website/e-portal viz. http://www.tenderwizard.com/PB from reputed manufacturers, authorized agents dealing with equipments as details below Sr. No. 1 Description of Work SUPPLY OF ANALOG DISTRIBUTION AMPLIFIER, DIGITAL DISTRIBUTION AMPLIFIER AND MONITORING AMPLIFIER FOR VARIOUS ALL INDIA RADIO STATIONS IN WEST ZONE, AS PER SPECIFICATION GIVEN IN PAGE NO. 1018 (DG AIR SPECIFICATION NO. TC/SPEC/107/Meas. Eqpt/2010 dated August 2010). i) ANALOG DISTRIBUTION AMPLIFIER - 142 Nos. ii) DIGITAL DISTRIBUTION AMPLIFIER - 62 Nos. iii) MONITORING AMPLIFIER- 60 Nos. Consignee: Quantity and distribution among All India Radio Stations As per Annexure- A. Important Note:a. Tender documents, Bid forms, general instructions to bidders and other details including amendments/changes can be viewed/downed free of cost from websites; https://www.tenderwizard.com/PB , or CPP Portal https://tenders.gov.in , https://eprocure.gov.in https://allindiaradio.gov.in c. Both Technical Bid and Financial Bid will be submitted concurrently duly digitally signed in the website http://tenderwizard.com/PB. Page1 b. Brief instructions/guidelines for submitting quotation on e-tendering website/eportal viz. http://www.tenderwizard.com/PB are given on page 22 & 23 of this document. d. The tenders will be received online up to 1500hrs on 01.12.2015 and will be opened at 1600hrs on the same day. e. No claim shall be entertained on account of disruption of internet service being used by bidders. Bidders are advised to upload their bids well in advance to avoid last minute technical snags. f. All documents/papers uploaded/submitted by the bidder must be legible. g. To participate in e-bid, bidders shall be charged e-tendering processing charges @ 0.1% of estimated contract value + service Tax with minimum Cap Rs. 750/- only and maximum cap-Rs.7500/- only. h. Bidders shall ensure to quote rate of each item. If any cell is left blank and no rate is quoted by the bidders, the rate of such item shall be treated as “0” (zero). i. 1. Correspondence: Our telephone Fax / Email address is: Tel. No. (022) 22053528/22031415 Extn. 243/244 Email ID- [email protected] All correspondence from tenderer / contractor shall be made to the Purchase Authority (by name), who has issued this tender. All correspondence shall bear reference to Tender No. The prices given should be firm and as under. a) The Prices quoted shall remain fixed during the entire period of supply/contract and shall not be subject to variation on any account. A bid submitted with an adjustable price quotation is likely to be treated as non responsive and rejected. b) The ‘Unit’ price should be for the unit as indicated in the tender enquiry. c) Prices quoted should be for delivery at given place in India and Inclusive of charges as packing customs, etc, wherever applicable. d) The quotation should specifically mention rates for specified Supply/works &Taxes if any, separately. e) Prices including grand total are to be written in figure as well as in words for deciding the lowest bidder. 2. In case of Quotation of F. O. R Station of dispatch basis, the purchaser will not pay separately transit insurance and the supplier will be responsible until the stores arrive in good condition at the destination. Tender/quotation in which transit insurance has been specified as an additional item of expenditure is liable to be ignored. 3. The tender shall consists of namely: Demand draft of EMD shall be scanned and uploaded to e-tendering website within the period of bid submission. Page2 a) EMD: Earnest Money amounting to Rs.1,30,000.00 (Rupees One lakh thirty thousand only) in the form of Demand Draft on Nationalized Bank/Commercial Bank drawn in favor of Prasar Bharati, CE(WZ),AIR & DD, Mumbai should accompany the tender. EMD exemption is applicable for those who are registered with the central purchase organization, National small industries corporation (NSIC) or the Concerned Ministry or Department (MIB/DG:AIR/DG:DD) . Tender EMD deposit shall be placed in a single sealed envelope superscribed with tender reference no and date of opening and submitted so as to reach The Addl. Director General(E)(WZ), All India Radio & Doordarhsan, AIR Maintenance Section, Pratishtha Bhavan, 101, M. K. Road, Mumbai 400 020 before the scheduled time on the prescribed tender opening date. EMD received late shall be summarily rejected. The following undertaking in this regard shall also be uploaded by the intending bidders:“The Physical EMD shall be deposited by me/us with the Additional Director General (E)(WZ) All India Radio & Doordarshan Mumbai calling the tender before the scheduled time on the prescribed tender opening date otherwise department may reject the tender and also take action to withdraw my/our enlistment.” The Earnest Money deposited by the tenderer shall be forfeited by this Organization in the following events: (a) If tender is withdrawn during the validity period or any extension thereof. (b) If tender is varied or modified in a manner not acceptable to this Organization during the validity period or any extension of the validity duly agreed by the bidder. (c) If a tenderer, whose tender has been accepted, fails to furnish Security Deposit within 2 weeks from the issue of the acceptance offer of the tender, the offer is likely to be cancelled. Interested contractor who wishes to participate in the bid has also to make following payments within the period of bid submission: E-Tender Processing Fee @ 0.1% of estimated contract value + service tax (Rs.6500+ST) Shall be payable to M/s ITI Limited through their e-gateway by credit/debit card, internet banking or RGTS/NEFT facility. Copy of Enlistment Order and certificate of work experience and other documents as specified shall be scanned and uploaded to the eTendering website within the period of bid submission. Certified copy of all the scanned and uploaded documents as specified shall have to be submitted by the bidders along with physical EMD of the scanned copy of EMD uploaded physically in the office of tender opening authority before schedule time & date of opening of tender. Online bid documents submitted by intending bidders shall be opened only of those bidders, who has deposited e-Tender Processing Fee with M/s ITI Limited and Earnest Money Deposit and other documents scanned and uploaded are found in order. The bid submitted shall be opened at 04.00 PM on 01.12.2015 The bid submitted shall become invalid and e-Tender processing fee shall not be refunded if: (i) (ii) The bidder is found ineligible. The bidder does not upload all the documents (including service tax registration/ VAT registration/ Sales Tax registration) as stipulated in the bid document including the undertaking about Page3 (i) (iii) (iv) deposition of physical EMD of the scanned copy of EMD uploaded. If any discrepancy is noticed between the documents as uploaded at the time of submission of bid and hard copies as submitted physically by the lowest tenderer in the office of tender opening authority. The lowest bidder does not deposit physical EMD within a week of opening of tender. Tenderer should quote for all the required items partial tenders will be rejected. b) SECURITY DEPOSIT: The Successful Tenderer shall furnish the Security deposit within 2 weeks after placement of order at the rate of 5 % of the order value, failing which the EMD will be forfeited automatically, to Prasar Bharati without any notice. The security deposit shall be furnished in the form of demand Draft/Bank Guarantee from nationalized bank drawn in favour of Prasar Bharati, CE (WZ), AIR &DD, Mumbai. The security deposit will be returned in full on completion of Guarantee/Warranty Period. c) Make, type, literature and specifications of the stores offered should be uploaded. 4. TAXES: a) As per Govt. of India’s circular regarding payment of service Tax following reverse charge Mechanism, service tax No is mandatory to be quoted in quotation / Tender/Bills/Invoices without which tender is liable for rejection. The amount service Tax should be shown separately in their quotation/invoices. b) Payment of Entry Tax/Octroi Duty and tall tax (on ultimate products). As the material which is to be transported to the consignee, belongs to the Government of India/Prasar Bharati and therefore is exempted from entry tax/octroi duty/Toll Tax. However if the State Government /statutory local bodies are bound to levy such taxes, the taxes will be paid by supplier /contractor. Supplier/contractor may raise its claim for reimbursement of such duties/taxes paid with organization, along with original receipt of payment. c) Sales Tax/Service Tax leviable and intended to be claimed from the purchaser should be distinctly shown along with prices quoted. Where this is not done no claim for sales Tax /Service Tax Will be admitted at any later stage and on any ground whatsoever. Please note that office will not issue any form such as ‘C’ ‘D’ etc. 5. The contractor shall make his/her own arrangement for storage of all equipments and Materials bought to site from time and their safe custody at site till they are taken over by the indenter /his representative. The contractor shall make his own arrangement for providing accommodation for his workmen at site. 6. The contractor shall make his/her own arrangement for procuring labour, skilled and unskilled. He should confirm to all local government laws and regulations covering labour and their employment. 8. Contractor liability for damage caused during installation work and imperfection noticed: Page4 7. The contractor and his employees shall comply with the regulation in force for controlled entry into premises where work is being carried out. If the contractor or his/her workmen or servants shall break ,deface, injure or destroy any part of the building in which they may be working or building road kerb, fence, enclosure, water pipe, cable, drain, electric, or telephone posts or wires, trees, grass or grasslands or any Technical Equipment in the premises on which the work or any part of it as being executed, or if any defect shrinkage or other faults appear in the work the Contractor shall make good at his /her own expense, or default, the indenter may get the same rectified and deduct the expense from any amount that may be than due or at any time there after may become due to the contractor. 9. The contractor shall indemnify and hold harmless the purchaser against all claims in respect of injury to any person howsoever arising out of the work in the course of such installation. The contractor shall discharge his entire under the India workmen in his employment. 10. GUARANTEE/WARRANTY PERIOD: The material shall be guaranteed against any defects for a period of 1 year from the date of supply. Any parts failing during the guarantee period shall be repaired /replaced free of charge by the supplier at the sites. 11. COMPLETION PERIOD: The entire Supply at All India Radio sites shall be completed within Three Months from the date of placement of order. The contract will be treated as terminated automatically unless otherwise extended in writing. 12. TERMS OF PAYMENT: 100% payment will be released on satisfactory delivery of entire materials / stores as specified and Handing over. The satisfactory receipt certificate of equipment will be issued by the consignee. Further the contractor/supplier/firm should submit the all bank details such as; a. Name of the Bank b. Branch c. Account Number d. IFC code e. MICR Code along with their bill for online payment (if possible, a Photostat copy of the cheque leaf may be enclosed). 13. The tenders will be received online up to 1500hrs on 01.12.2015 and will be opened at 1600hrs on the same day. 15. Both your PAN- permanent income tax account number and income tax circle &your TIN-Tax identification number and the tax circle should be definitely indicated in your quotation in addition to service Tax number. Service Tax Act/Rules has been provided exemption to small scale service provider from service tax up to aggregate value of taxable services provided of Rs Page5 14. The quotations submitted shall remain open for acceptance for a period of 180 (one hundred eighty) days from the date of opening of the Tender if any Tenderer/suppliers withdraws his Tender/quotation before the said period or makes any modification in the Terms & Conditions on the Tender/Quotation which are not acceptable to the Department, then the Government shall, without prejudice to any other right or remedy, by at the liberty to forfeit 50% of the Earnest Money as aforesaid. 10 lakhs in a financial year as per Ministry of Finance (Department of Revenue) Notification No. 33/2012- Service Tax dated 20.06.2012. The service providers, who come under this exemption, need to submit an undertaking to this effect along with tender. The Tenderers having aggregate value of taxable services more than Rs10.00 lakhs in a financial year, must clearly mention the service tax on the works or/and sales tax on supply items as applicable, in the price quoted, otherwise their tender will be rejected. 16. After Sales Service and Training: The tenderer must furnish complete details of after sales service arrangement including training to be provided in respect of the equipment. After sales service arrangements should include details of infrastructure facilities available in the country. The training should be made available free of cost at sites. Failure to give this information, will lead to automatic rejection of the offer, without any reference to the Bidder. 17. Unsolicited Post Tender Modification: In case certain clarifications are sought by this Organization after opening of tenders, then the reply of the Bidder should be restricted to the clarifications sought. Any Bidder who modifies his Bid (including a modification, which has the effect of altering the value of his offer) after the closing date without specific reference by this Organization shall render the bid liable to be ignored and rejected without notice and without further reference to the Bidder. Canvassing in any form by the Bidders shall also render the bid liable to be ignored and rejected without notice and without further reference to the Bidder. 18. Clarification in respect of incomplete offer: This Organization has to finalize its purchase within a limited time schedule. Therefore, it may not be feasible in all cases for this Organization to seek clarification in respect of incomplete offers. Prospective Bidders are advised to ensure that their bids are complete in all respects and conform to our terms and conditions and Bid Evaluation Criteria of the tender. Bids not complying with this Organization’s requirements may be rejected without seeking any clarifications. 19. Replacement/Rectification: In the event the stores supplied are found to be defective, the supplier will have to take back the defective materials at his own cost and replace the defective Stores free of charge without loss of time. The supplier will not be entitled to dispose of the Store Equipment / Material given for replacement / rectification without the prior permission of this Organization. All charges concerned with the rectification including freight charges will be borne by the supplier. 20. RIGHT OF ACCEPTANCE: The undersigned reserves the right to reject the lowest tender or all the tenders without assigning any reasons whatsoever. Further the undersigned reserves him self the right to increase or decrease upto 50% of the quantity of goods and service specified in the schedule of the requirement without any change in the unit price of the order quantities or other term conditions at the time of award of contract . This Organization also reserves to itself the right to accept any tender in part or split the order between two or more bidders. All Quotations/Tenders in which any of the prescribed conditions are not fulfilled or are incomplete in any respect are liable to be reject The competent authority on behalf of Prasar Bharati reserve himself the right of accepting the whole or any part of the Tender shall be bound to perform the same at the rate quoted. 22. LANGUAGE/UNITS: Page6 21. Canvassing whether directly or indirectly, in connection with Tender/quotation is strictly prohibited and the Tender /quotation submitted by the contractors/suppliers who resort to canvassing will be liable to rejection. All information supplied by the Tender &all markings, notes, designation on the drawings & associated write-ups shall be in “English/Hindi language” only all dimensions, units on drawings, all reference to weights, measures &quantities shall be in SI 23. Eligibility Criteria: Bids should be from actual Manufacturers. Bid from sole selling agents/authorized distributors/ Authorized dealers/ Authorized Contractors can also be considered provided such Bids are accompanied with necessary supporting documents / authority letter from concerned actual Manufacturers who authorized them to market their products, provided further, such an authority letter is valid at the time of Bidding. The Supplier / contactor shall ensure that the required warranty cover is provided by the original Manufacturer of the product. The tenderer should also have sufficient experience and shall submit the satisfactory supply certificates of at least three similar items/equipments, each of value not less than 40% of the estimated cost put to Tender, or two similar items/equipments, each of value not less than 60% of the estimated cost, or one similar items/equipments of value not less than 80% of the estimated cost, all amounts rounded off to the convenient full figure, in the last seven years ending on the last day of the month previous to the one in which the Tenders are invited. The tender without qualification certificate will be rejected on date of opening without further intimation. 24. FAILURE AND TERMINATION CLAUSE Time and date of delivery shall be essence of the contract. If the contractor/supplier fails to deliver the stores/execute SITC/SETC, or any installment thereof within the period fixed for such delivery in the schedule or at any time repudiates the contract before the expiry of such Periods, the purchaser may without prejudice to any other right or remedy, available to him to recover demurrages for breach of the contract:. a. Recover from the Supplier/contractor as agreed, liquidated demurrages including administrative expenses and not by way of penalty a sum equivalent to 0.5% per week up to maximum limit of 10% of the contract value for such delay or part thereof (this is an agreed , genuine pre-estimate of demurrages duly agreed by the parties) which the supplier /contractor has failed to deliver thereof is accepted after expiry of the aforesaid period, provided that the total demurrages so claimed shall not exceed 10% of the contract price of the stores/ SITC/SETC After full period of extension (Maximum 2 months after the normal delivery period),the contract will be automatically treated as terminated, unless otherwise extended in writing and the security deposit will be forfeited. c. Cancel the contract or a portion thereof by serving prior notice to the Contractor /supplier and if so desired purchase or authorize the purchase of the stores not so delivered /SITC/SETC not carried out or other of a similar description (where stores not delivered /SITC/SETC not carried out exactly complying with particulars are not in the opinion of the purchaser, which shall be final readily procurable)at the risk and cost of the Contractor/supplier If the Contractor/Supplier had defaulted in the performance of the original contract, the purchaser shall have the right to ignore his tender for risk purchase even though the provisions of this clause, it shall be in the discretion of the purchaser to exercise his discretion to collect or not the security deposit from the firm on whom the contract is placed ,at the risk and expense of the defaulted firm . Page7 b. Purchase or authorize the purchase elsewhere on the account and the risk of the contractor /supplier of the stores not so delivered/SITC/SETC not carried out or other of a similar description (where stores exactly complying with the particulars are not in the opinion of purchaser which shall be final readily procurable )by serving prior notice to the contractor /supplier without cancelling the contract in respect of the installment not yet due for delivery or, d. Where action is taken under sub-clause (b) or sub clause (c) above, the contractor shall be liable for any loss which the purchaser may sustain on that account, provided the purchaser or if there is agreement, to purchase, such agreement is made in case of failure and ion case of repudiation of contract the contractor/supplier shall not be entitled to any gain on such the entire discretion of the purchaser to serve a notice of such purchase on the contractor/supplier. e. It may further be noted that clause (a) above provides for recovery of liquidated demurrages on the cost of contract price of delayed supplies (whole unit) at the rate of 0.5% per week up to maximum limit of 10% of the contract value for such delay or part thereof. Liquidated demurrages for delay in supplies thus accrued will be recovered by the paying authority on instruction as specified in the supply order from the bill for payment of the cost of materials/works submitted by the supplier/contractor in accordance with terms of supply order on instruction from purchaser regarding liquidated demurrages amount. f. Notwithstanding anything stated above equipment and materials will be deemed to have been delivered /STC/SETC will be deemed to have carried out only when all its components parts are also delivered. If certain components of stores are not delivered in the time /SITC/SETC not carried out in time, the stores/SITC/SETC will be considered as delayed until such time all the parts are also delivered. 25. ARBITRATION OF CONTRACTUAL DISPUTES: If a dispute arises out of or in connection with the contract or in respect of any defined legal relationship associated therewith or derived there from the parties agree to submit that dispute to arbitration under ICADR Arbitration Rules 1996 The Authority to appoint the arbitrators shall be the International centre for Alternative dispute resolution. The international center for Alternative Dispute Resolution will provide administrative service in accordance with the ICADR Arbitration Rule 1996 A) The number of arbitrators (s) shall be one who has legal as well as Technical Background. B) The Place of arbitration proceeding shall be Mumbai only. 26. Tenderers are requested to fill the check list duly filled in as per proforma provided on the website. Incomplete check list or non compliance may result in rejection of the Tender. (Ravindra Goyal) Deputy Director (Engg.) For Additional Director General (E)(WZ) Tel. No. (022) 22053528 Page8 Email ID- [email protected] TECHNICAL SPECIFICATION FOR SUPPLY OF ANALOG DISTRIBUTION AMPLIFIER, DIGITAL DISTRIBUTION AMPLIFIER AND MONITORING AMPLIFIER (DG AIR SPECIFICATION NO. TC/SPEC/107/Meas. Eqpt/2010 dated August 2010). 1. STEREO AUDIO MONITORING EQUIPMENT The Tender shall include a hi-fi 5+5 W professional stereo monitoring amplifier and matching professional stereo speakers system with AES/EBU & Analog inputs. Power output : 5+5 W for L & R channel. Input : AES/EBU & Analog Frequency response : 50 Hz to 15 kHz ± 1dB Distortion : < 0.5 % AC Power : 230V ± 10%, 50 Hz ± 4 % Equipment should be 19” rack mountable. 2. Stereo Analog Distribution Amplifier INPUT IMPENDANCE : Input impedance shall be ≥ 10 k ohms ( balanced ) INPUT LEVEL Nominal : o dBu OUTPUT LEVEL Nominal : 0 dBu ( Available at four ports ) OUTPUT IMPENDANCE : < 50 ohms FREQUENCY RESPONSE : ± 0.5 dB IN FREQUENCY RANGE OF 40 Hz to 15 kHz. TOTAL HARMONIC DISTORTION : Less than 0.1% at nominal level ( 1 kHz). SIGNAL TO NOISE RATIO : ≥ 90 dB INPUT / OUTPUT CONNECTOR : XLR POWER SUPLY : 230 V ± 10 %, 50 Hz ± 4% Page9 Equipment should be 19” rack mountable. 3. Digital Distribution Amplifier Input Configuration AES/EBU No. of Inputs : Minimum 4 Connectors : Balanced Digital input – XLR or 15 pin Din with breakout panel for XLR Impedance : 110 ohms Sample Rates : 48 kHz Output Configuration AES/EBU No. of outputs : 16 ( minimum 4 for each input ) Connectors : XLR or 15 pin din with breakout panel for XLR Impedance : 110 ohms Sampling Rate : 48 kHz Jitter : <0.8 nanoseconds Power Supply : 230 V ± 10%, 50 Hz ± 4% single phase AC Supply Page10 Equipment should be 19” rack mountable. SCHEDULE OF REQUIRMENTS AIR Require following Equipments as per specifications. The tenderer shall quote price of each item separately with necessary break-up details keeping in view the following: i) Make & Model of each item, to be indicated. ii) Indenter reserves the right to choose & decide the quantity of Equipments at the time of finalization of Tender. iii) All items mentioned in the Schedule under mandatory items will be taken in to consideration for ranking purpose where as all items mentioned in the Schedule under Optional items will not be taken in to consideration for ranking purpose. However the tenderer must quote for all the items under the schedule of requirements. The lowest tenderer will be decided on the basis of total quoted price for all the items. Discription Total Qty. 1. Supply Of Stereo Analog Audio Distribution 142 Nos. Amplifier 2. Supply Of Digital Distribution Amplifier 62 Nos. 3. Supply Of Stereo & Digital Monitoring Amplifier 60 Nos. Remark Distribution as per Annexure- A Page11 Sl. No. Annexure-A Distribution of Quantity and Detail of Consignee Digital Distribution Amplifier (Quantity in Nos.) Monitoring Amplifier (Quantity in Nos.) CONSIGNEE All India Radio, Broadcasting House, Mumbai 1. 22 6 4 2. 16 6 6 All India Radio, Nagpur 3. 8 4 4 All India Radio, Pune 4. 4 2 2 All India Radio, Kolhapur 5. 4 2 2 All India Radio, Parbhani 6. 4 2 2 All India Radio, Ratnagiri 2 All India Radio, Satara 2 All India Radio, Sangli 7. 8. 4 4 2 2 9. 6 2 2 All India Radio, Panaji 10. 8 4 4 All India Radio, Ahmedabad 11. 4 2 2 All India Radio, Bhuj 12. 4 2 2 All India Radio, Rajkot 13. 8 4 4 All India Radio, Bhopal 14. 4 2 2 All India Radio, Chattarpur 4 All India Radio, Indore 15. 8 4 Remark Page12 Sl. No. Analog Distribution Amplifier (Quantity in Nos.) 17. 18. 4 4 4 2 2 2 2 All India Radio, Jabalpur 2 All India Radio, Jagdalpur 2 All India Radio, Ambikapur 19. 4 2 2 All India Radio, Raipur 20. 4 2 2 All India Radio, Rewa 21. 4 2 2 All India Radio, Guna 22. 10 4 4 All India Radio, Gwalior Total Qty. 142 62 60 Page13 16. Annexure- B Technical Specification Compliance by Tenderer 1. Stereo Analog Audio Distribution Amplifier: Completely Solid State with one balanced Stereo input and four balanced stereo outputs, capable of continuous 24/7operation without degradation in performances. The controls should be professional conductive plastic type. The unit should be properly shielded to prevent signal degradation in the rack due to electromagnetic effects. The unit shall be 19”rack Mountable. Parameter INPUT: Input Audio Level Input Impedance (AF) OUTPUT Output audio level Output Impedance Gain Control Frequency Response(AF) Total Harmonic Distortion AIR Specifications Tenderer’s offer 0 dBu Nominal +20dBu Maximum ≥10K Ohms (balanced) 0 dBu Nominal, +20 dBu <50 Ohms (balanced) Adjustable ±5 dB, w.r.t. normal settings for each output separately. <±0.5dB, 40Hz -15kHz ≤0.1% Nominal level ≤0.3% at maximum output level, (20Hz to 20kHz) Signal to Noise Ratio > 90 dB w.r.t. nominal output No. of Outputs 4 stereo/ 8 Mono Inter channel level ≤0.5db 20 Hz to 20KHz Difference Inter channel phase <5° 20Hz to 20KHz difference <1° preferred Inter channel cross >80 db 20Hz to 20KHz talk Mains Input Power 230V AC ±10%, 1 phase, 50Hz ±2Hz Supply Protection Amp. Should be protection against:I Short circuit ii RF Pickup iii Electromagnetic fields Controls Main ON/OFF with indicator Gain control for each output Input/Output XLR type connectors Accessories All accessories including mating connectors. 2. DIGITAL DISTRIBUTION AMPLIFIER: The Digital Distribution Amplifier should be solid state having four Digital Input & each input having Four separate digital outputs. The units should be in 1 U size. Input and output are to be three pin XLR connector. The unit shall be 19”rack Mountable. Configuration AIR Specifications Minimum 4 Input/16 output ( Minimum 4 for each Input) Stereo, AES/EBU standard, 24-bit resolution. Tenderer’s offer Page14 Parameter No. of Input/Output Sampling Rate Input/ Output Impedance Jitter Input Connector Output Connector Input reference level Power Supply 48 KHz 110 Ohms Less than 0.8 Nanoseconds XLR Connector, type female, EMI suppressed or 15 Pin din with breakout panel for XLR XLR Connector, type male, EMI suppressed or 15 Pin din with breakout panel for XLR Variable within the range of -20 to 0dBFS 230V AC ±10%, 1 phase, 50Hz ±2Hz 3. STEREO & DIGITAL MONITORING AMPLIFIER: Completely Solid State , Dual stereo & digital monitoring amplifier for use in transmitting center, capable of round the clock operation without any degradation in performance. It should have matching speakers and a level bar graph built in the unit. The unit shall be 19”rack Mountable. Input impedance CMRR (20Hz -20kHz) INPUT Digital No. of Inputs input drive voltage Input impedance OUTPUT Power output Frequency Response Total Harmonic Distortion (1KHz) Level difference between the channels Signal to Noise Ratio at rated output (unweighted) Phase difference Inter-channel crosstlk Mains Input Power Supply Protection Controls Connector Input reference level AIR Specifications Tenderer’s offer One stereo pair on XLR -10dbu to + 10dbu. Nom. 0dBu for rated power output. >10K Ohms (balanced) >60dB One TX isolated on XLR female 200 mV to 5 Volts PP power output. >110 Ohms (balanced) 10W (2x5W)RMS in 8 ohm <±1.0dB, 50Hz to 15kHz (filter by pass) ≤0.5% at rated output <0.5 dB SNR ≥100dB <5° 20Hz to 20kHz ≥ 75 db 230V AC ±10%, 1 phase, 50Hz ±2Hz Amp. Should have protection against short circuit &RF Pickup ON/OFF with indication Gain control conductive plastic XLR Connector, type female, EMI suppressed. Variable within the range of -20 to 0dBFS Page15 Parameter INPUT Analog No. of Inputs input Level FINANCIAL BID Sub: Supply of SUPPLY OF ANALOG DISTRIBUTION AMPLIFIER, DIGITAL DISTRIBUTION AMPLIFIER AND MONITORING AMPLIFIER (DG AIR SPECIFICATION NO. TC/SPEC/107/Meas. Eqpt/2010 dated August 2010). (Indenter reserves the right to choose & decide the quantity of material at the time of finalizing the order) Tendered offer Sr.No. Description of Stores Quantity 1. Supply Of Stereo Analog Audio Distribution 142 Nos. Amplifier 2. Supply Of Digital Distribution Amplifier 3. Supply Of Stereo & Digital Monitoring 60 Nos. Amplifier 4. Sales Tax /VAT 5. Freight 6. Any other Charges Rate Amount 62 Nos. GRAND TOTAL Rupees: Page16 The lowest tenderer will be decided on the basis of total quoted price for all the items mentioned above. Technical Specifications: Deviations in case of noncompliance. The Tendered shall submit the Tender offer in format give as above & also in the format given below in case of deviation from intended specifications to The Addl. Director General (EWZ), AIR & DD Mumbai-20. Details of AIR Specifications Compliance Yes/No Deviations in case of noncompliance Reason /Remarks Page17 SI. No. GENERAL TERMS AND CONDITIONS FOR WORK ORDER 1. NAME OF PURCHASER : PRASAR BHARATI 2. PAYING AUTHORITY The Additional Director Doordarshan, Mumbai General (E-WZ), All India Radio & 3. PAYMENT TERMS 100% payment will be released on satisfactory delivery of entire materials / stores as specified and handing over. The satisfactory receipt certificate of equipment will be issued by the consignee. 4. BILLS All the supplies and works shall be in conformity with the order and the entire part bills shall be prepared in quadruplicate in the same format as that of the supply order. All those part bills shall be submitted to the consignee for necessary and onward transmission to the paying authority. Further the contractor/supplier/firm should submit the all bank details such as; a. Name of the Bank b. Branch c. Account Number d. IFC code e. MICR Code along with their bill for online payment (if possible, a Photostat copy of the cheque leaf may be enclosed). 5. DISPATCH INSTRUCTIONS: The packing and marking of goods shall be as laid down in clause-12 of general conditions of contract DGS &D69 (revised), 6. The contractor shall arrange to dispatch the good duly insured direct to the consignee under prior intimation for delivery at site by whichever mode of transport he may choose, to ensure safe delivery of goods at site. Unloading shall be done at site at the contractor’s expense. The consignee will provide only storage space .The contractor will provide his own security like locking etc. and store the material at his own risk. The material will be inspected at manufacturer’s workshop. All necessary tools equipments will be arranged by manufacturer/tenderer. If required any other tests are necessary and required to be carried out, the arrangements are to be made by manufacturer/tenderer. In case of disputes third party inspection will be carried out as per BIS standard for which charges will be borne by the firm/tenderer. If any damages are found, material will be rejected. At site if any damages are found material will be rejected. Page18 7. INSPECTION 8. INSURANCE: The contractor shall arrange for the insurance covering the risk during transit storage and installation till commissioning. The contractor shall take insurance for his men while working at AIR site against any accident, death, etc. Similarly equipments, instruments, tools etc. belonging to the contractor shall be insured against damage, loss, theft etc. All the charges for such insurance shall be borne by the contractor. 9. ADDITIONAL QUANTITIES The purchaser reserves the right to place order for additional quantity up to 100% of the ordered quantity at the same rates and terms and condition during the currency of the contract. 10. PENALTY FOR DELAY If the contractor is unable to complete the supply ,installation ,testing and commissioning within the stipulated time limit the purchaser may at his option allow such additional time as may be considered justified with /without penalty and without altering terms and conditions of the order In the event of failure of the contractor to complete the supply, installation, testing and commissioning within the stipulated time or the extended time, the purchaser has the right to impose penalty of 0.5 per week or part thereof the contract price. The contractor’s liability for delay, however, shall not exceed 10%of the total contract price. 11. GUARANTEE/ WARRANTY The contractor shall accept clause-18 of the Form no. DGS & D-71 with exception that his obligation shall be limited for a period of 12 months from the date of taking over completion of the successful performance excluding down time during which the equipment was not working satisfactorily due to defective parts, faulty material/ design/ workmanship or faulty erection. During the guarantee period the supplier shall repair or replace free of charge any parts that will become defective due to faulty material design, workmanship or erection. 12. CONDITIONS OF CONTRACT: a. DGS & D-68 (Revised) and DGS & D-71 as amended up to date .However such of these conditions stipulated on this tender shall super cede corresponding conditions in DGS & D-71. b. The contractor shall submit the duplicate copy work order duly signed and stamped along with acceptance letter and security Deposit within 2 weeks. No supplies will be made and no work shall start unless the acceptance is signed by the contractor. 13. ENFORCEMENT OF LABOUR LAWS: While engaging labour for carrying out obligation under the contract the contractor shall satisfy the condition laid down under contract labour (Regulation and Audition) Act 1970 and (Central) Rule 1971 as amended from time to time and observe all formalities required as per the said act /Rule The supplier shall also observe the provision under minimum wages act 1948 (central Rule 1950 amended from time to time while engaging labour. 14. ARBITRATION OF CONTRACTUAL DISPUTES: The authority to appoint the arbitrator(s) shall be international centre for Alternative dispute resolution. The international centre for Alternative Dispute Resolution will provide administrative services in accordance with the ICADR Arbitration Rules 1996. Page19 If dispute arises out of in connection with the contract or in respect of any define legal relationship associated therewith or derived there from the parties agree to submit that dispute to arbitration under ICADR Arbitration Rule, 1996. a. The number of arbitrator(s) shall be one who has legal as well as technical background b. The place of arbitration proceeding shall be Mumbai. 15. Force Majeure: a. If any time during the continuance of the contract the performance in while or in part by the contractor shall be prevented or delayed by reason of any war, hostility acts of the public enemy, civil commotion, sabotage, fire floods, explosions, epidemics, Quarantine restriction, strikes, lock-outs or acts of god (therein after restriction refer to as events and provided notice of happenings of any such eventuality is given by the contractor within 21 days from the date of occurrence thereof ,the purchaser shall by reason of such event, neither be entitle to cancel this order not shall have any claim for damages against the contractor in respect of such non-performance or delay in performance and delivery shall be resumed as soon as practicable after such events have come to an end or ceased to exist. b. Provided further that if the performance in whole or part or any obligation under this order is prevented or delayed by reasons of any such even for a period exceeding 180 days, the purchaser and the contractor shall meet to find a neutral agreement to any effect resulting the reform or the purchaser may at his option cancel order provided also if the order is cancelled under this clause the purchaser shall be at liberty to take over from the contractor at order prices all unused un-damaged and acceptable material bought out components and stores in course of manufacture in the possession of the supplier at the time of such cancellation or such portion thereof as the purchaser may deem fit accepting such material, bought out components and stores as the supplier may with the concurrence of the purchaser elect to retain. 16. CANCELLATION: The Purchaser reserves the right to cancel the order in the event of nonperformance/delay in execution of the work or unsatisfactory performance by the contractor and recover payment already made if any along with losses/damages incurred. (Ravindra Goyal) Deputy Director (Engg.) For Additional Director General (E)(WZ) Tel. No. (022) 22053528 Page20 Email ID- [email protected] Documents to be uploaded and its compliance FIRMS NAME:Enquiry No:Date:Checklist point 1 Earnest Money Deposit (EMD) Demand Draft 2 Registration of firm with NSIC for exemption of EMD 3 Copy of PAN Card 4 Copy of TIN Card, and VAT or C.S.T 5 Eligibility Criteria, documentary proof of having completed similar type of work/ supply. 6 Technical leaflets/manual for the make and model being offered 7 Technical compliance statement to technical specifications (Page No11) 8 Full details of after sales service capability with location of service centers across the country 9 Technical Specifications: Deviations in case of noncompliance (format on Page 12) 10 OEM/ Authorized Dealer Certificate Compliance by Tenderer Yes/No. Supporting Documentary Evidence uploaded Yes/No Remark Page21 Sr. No. Interested Bidders are required to follow the below steps for submitting their offers 1. Bidding document may be downloaded from below mentioned web sites https://www.tenderwizard.com/PB , https://tenders.gov.in , https://eprocure.gov.in https://allindiaradio.gov.in 2. E-Bids are to be submitted on the e-tender portal http://www.tenderwizard.com/PB To participate in the e-bid submission, it is mandatory for the Bidders to have user identification number & password (collectively referred to as the “ID and Password”) which has to be obtained in Bidder’s own name by submitting an annual registration charges of Rs. 2247/(Rupees Two Thousand two hundred Forty Seven Only) to M/s ITI Ltd. The registration obtained, as mentioned above shall be valid for one year from date of its issuance and shall subsequently be got renewed. 3. The online payment facility for the submission of registration charges and tender processing fee payable to e-tender service provider, M/s ITI Ltd. (detailed address given below) has been enabled on e-tender portal http://www.tenderwizard.com/PB. The Bidders are required to pay registration charges and tender processing fee through e-payment gateway of Punjab National Bank using Credit Card/Debit Card/Master Card/Visa Card only. Demand Draft will not be accepted for payment of annual registration charges and tender processing fee to M/s ITI Ltd. (The e-tender service provider). 4. The Bidders, who have already obtained such valid user ID and Password for any other project and validity of registration is not expired, need not obtain fresh user ID and Password for the purpose of participation in the bidding under this BID. 5. Address & contact details of E-tender Service Provider is given below: M/s ITI Ltd, Tender Wizard Helpdesk B-1/5A, 2nd Floor, Main Nazafgarh Road Near Janakpuri Metro Station (East) Janakpuri New Delhi- 110058 (E-Mail:[email protected],[email protected], [email protected]), (Ph No: 011-49424365.) 6. Bids can be submitted only during the validity of their registration. 7. The amendments/clarifications to the bid document, if any, will be hosted on the tendering website/e-portal viz. http://www.tenderwizard.com/PB e- Page22 8. If the firm/Consortium is already registered with e-tendering portal viz. http://www.tenderwizard.com/PB and validity of registration is not expired, the firm consortium is not required to obtain fresh registration. 9. Bidders are advised to upload their Bids well in time, to avoid last minutes rush on the server or complications in uploading. Department , in any case, will not be responsible for any type of problem in uploading the Bid. 10. Bidders have to upload the scanned copy of below mentioned documents before the last date & time, on the e-tendering portal. The compliance of same is to be submitted in checklist table. However, certified copy of all the scanned and uploaded documents as specified have to be submitted by the lowest bidder only along with physical EMD of the scanned copy of EMD uploaded within a week Physically in the office of tender opening authority. Earnest Money Deposit (EMD) Demand Draft The following undertaking regarding deposition of EMD shall also be uploaded by the intending bidders:“The Physical EMD shall be deposited by me/us with the Additional Director General (E)(WZ) All India Radio & Doordarshan Mumbai calling the tender in case I/we become the lowest tenderer within a week of the opening of financial bid otherwise department may reject the tender and also take action to withdraw my/our enlistment.” PAN Card TIN Card, and VAT or C.S.T registration certificate Service Tax Registration No. Eligibility Criteria - Documentary proof of having completed similar type of work/ supply. Page23 Such as copy of Enlistment Order and certificate of work experience FAQs on Vendor Registration 1. Is registration compulsory on eTendering portal? Yes. Registration is compulsory on eTendering portal. 2. How do I register on eTendering portal? Go to Client Department URL, fill up online form using “Register Me” link. You can enter your preferred USER ID and system will provide with password which will be initially be in disable state. Once your registration fee is received by the service provider, the same will be enabled and communicated to you through Phone / email along with necessary document. ELSE Send mail to the Help Desk email id in the “Contact Us” Link along with the appropriate documents and you will get the user id and password within 24 hours. 3. What documents should I upload during registration, in case of online registration? At the time of Vendor registration, you need to scan the copy of the registration certificate or any other supporting documents and upload to the system along with one requisition letter. 4. Do I get confirmation mail after registration? Yes. All successful Vendors will get email communication. Please check your email account as provided by you during registration. After registration, you can also modify / update the E Mail address through “Modify Profile” link. 5. Can I update my registration information? Yes. You can modify / update the registration information after log-in under “Modify Profile” link. 6. How frequently should I change / modify my Password ? The Password has to be changed every 3 to 4 months. (It can be changed, after log-in using “Modify Password” link) 7. When I log-in, it says ‘Log-in failed. Contact Administrator’. What should I do? If ‘log-in failed, contact administrator, means Password may be entered wrong or it may be disabled, so it has to be enabled. You may request for a new password from the eTender Help desk, who will then authenticate your request and issue a new password. 8. Renewal of Registration When the Registration validity is nearing expiry, an alert message is displayed at log-in time. The alert message is displayed 30 days in advance from the end of validity period. Vendors should steps to renewal their Registration and send the renewal fees by DD / NEFT to the eTender Help Desk. FAQs on Digital Signature Certificate (DSC) 2. Where do I buy the Digital Signature Certificate (DSC) ? Digital Signatures can be obtained from any of the Controller of Certifying Authority, India. (refer to the CCA site www.cca.gov.in) If you have already obtained the certificate, then log-in with eToken having DSC. The certificate number will be automatically updated in your profile during your first login. Alternatively, send the Certificate Serial Number to our representative with authenticated documents to update your profile with the DSC serial number. 3. How do I get the application form and how much should I pay for Digital Signature Certificate? Page24 1. Do I need Digital Signature Certificate (DSC) during registration process? Yes. Class-3 Digital Signature Certificate is compulsory for all the vendors to participate in the etendering system. Check with the Buyer Department regarding the guidelines stipulated for use of Digital Signature Certificate. It is available in the homepage of our portal. Call any of the helpdesk numbers from the website to get more details. 4. How do I update the digital signature certificate number to my user id? Send a mail to our local representative. Mention your company name, user id and digital signature certificate number for easy and immediate reference. 5. I am displayed an error “Authentication Failed” during login, what do I do? a. Firstly, the above error might occur when your Digital signature certificate number is not integrated to your user id. In that case, send a mail to our local representative mentioning your company name, user id and digital signature certificate number to update the same. b. Secondly, to use any of the digital signature certificate, you need to enable all the ActiveX controls in your browser. In internet explorer, go to Tools >> Internet options >> Security >> Internet >> Custom Level and enable all the ActiveX controls and submit. Close the browser and open once more and try to log in. c. Even then you are not able to login, please call our helpdesk to attend the same. 6. What is this DSC password that is given along with the eToken ? The eToken has one unique password to access the DSC certificate. For PKI Login, the Vendor has to enter this password. If the Vendor forgets the password, the token will be automatically blocked for security reasons. 7. Is there a separate password for the hardware eToken ? There is no separate password for eToken hardware. 8. If I forget my DSC password or initialize the eToken, what should I do ? If DSC Password is misplaced OR e-token is initialized, the Vendor cannot access the certificate. You have to apply for a new DSC and update the same in the eToken. Contact the help desk for support. What is an eToken? 1. The eToken contains a smart card-like chip. Users can use it to store a variety of personal information, such as user names, passwords, cryptographic keys, licenses, credentials or other data. 2. Users cannot duplicate information on the eToken. This means you can use it to store credentials that grant access to Internet services with confidence that the access will not be shared. 3. What is stored in eToken? The individual’s DSC is stored in the eToken. This is done by the Registration Authority who has processed your application and installed the .PFX file to the eToken. At any point of time, only one individual DSC can be stored in eToken. 4. How to install the eToken drivers? There are different brands available in the market. Most popular are Alladin, Athena, Rainbow. The manufacturer provides the drivers to recognize the eToken in the user’s computer. Insert the Installation CD in your CD drive and follow the instruction. When prompted to inserted the eToken, then instert the eToken in the USB Drive and proceed. 5. Care instructions for handling your eToken Page25 Some basic activity to be done include – a) Adding the eProcurement portal as trusted site b) Enabling the Active X controls in the Internet Explorer Browser c) Installing the Root and Chain Certificates of the CCA (provided in the CD) For detailed help, pls refer PKI Installation guide in Help section. a. Do not try to format or initialize the eToken because this will result in loss of the Digital Certificate. b. The DSC in the form of .PFX file is installed on the eToken. This cannot be copied or backed up elsewhere. c. The RA provides you a default password at the time of issue. You are advised to modify the password. Take care to remember the modified password when you use the same for eProcurement activity. d. More than 3 failed attempts using wrong password will disable your eToken. The DSC can never be retrieved. You will have to apply for a fresh Digital Certificate that will take minimum 3 days. FAQs on Tendering Activity 1. How do I know that a tender is published? You can find the same through “Tender Free View” link. 2. Do I pay for the tender documents? a) Check with the Buyer department. Few departments insist Vendors to remit the cost towards Tender Form Fee and then obtain the tender documents. b) Some departments allow you to download the tender documents at the time of online request itself. Initially all the tender documents are issued free of cost, but while submitting the tender, you need to enter the DD details of Tender form fee, etender processing fees, wherever applicable. 3. How do I submit my tender to the department? The tender documents can be downloaded from the eTendering portal. You can fill the tender documents along with EMD and submit online along with the scanned certificates required for the tender. 4. Can I download the drawings related to the tender if any? Yes. Since drawings are part of the tender documents, while downloading the tender documents, these drawings can also be downloaded. 5. How do I view the drawings related to the tender if any? Drawings will be usually uploaded in the .JPEG or .GIF format which can be viewed in MS paint. 6. How do I submit the EMD? BG/DD taken for EMD is scanned and should be attached to the tender during submission. The originals should be handed over to the department before tender opening. 7. How do I upload and attach my additional certificates to the tenders? You can upload all your certificates or documents through "General Documents” link. This link acts as a library where you can store any number of documents/certificates at any point of time. These certificates can be attached to any number of tenders (for attaching the file through “General Document” link, see help file). In case you are facing any problem of not uploading the general documents, then open your image file in MS Paint, go to Image >> Stretch/Skew >> Reduce the size of the image to 50% >> save image and then try to upload the same. 8. How do I confirm my tenders are submitted without any problem? Once you submit your tender, you will be provided with an acknowledgement along with token number, time stamp and list of submitted documents which confirms that your tender has been successfully submitted in the portal. Page26 9. Can I resubmit the tender repeatedly till the tender submission or closing date? Check with the Buyer department. If the multiple submission facility is allowed, then you can submit the tender any number of times till the tender submission or closing date. 10. If I change my bid after initial submission, do I need to click “submit” button once again? Yes. Whenever you change your submitted bid, you should click “Submit” button compulsorily to attach the fresh bid to the tender. If you fail to do so, the previously attached bid will be valid and taken for evaluation. 11. How will I come to know that my bid has been opened? On the opening date, you can login and see the tender opening process. 12. How should I confirm my tenders are not opened by any third party before the date of opening? The system does not allow your bids to be opened before the due date specified in the Tender Schedule. The Tender Inviting Authority is given the rights to open the tender using his valid digital signature certificate in eToken. 13. Can I view the proceedings of opening of technical bid? Once the tender is opened, you will view and download the competitors bid sheets under the ‘Edit Attachment’ screen. 14. Can I refer to my tender documents submitted to the departments? Yes. All the submitted documents can be viewed through “Tender Document” screen in your login. Page27 15. How much space is provided to me for storing my documents online? Presently there is no restriction on storing capacity. Preferably, it is advised to have around 100 documents in the General Documents Library. Old records may be archived for convenience.