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PRASAR BHARATI
BROADCASTING CORPORATION OF INDIA
OFFICE OF THE CHIEF ENGINEER(WZ)
ALL INDIA RADIO & DOORDARSHAN
MUMBAI-400 020.
No. ENGP/Replacement of STL/11th Plan/15-16
Dated. 26.10.2015
E-Tender Enquiry
SUB: SUPPLY OF ANALOG DISTRIBUTION AMPLIFIER, DIGITAL DISTRIBUTION AMPLIFIER
AND MONITORING AMPLIFIER FOR VARIOUS ALL INDIA RADIO STATIONS IN WEST ZONE.
This office is interested in purchase of below mentioned equipments as per specifications
mentioned on page no 9-10 and e-tenders are invited online in e-tendering website/e-portal viz.
http://www.tenderwizard.com/PB from reputed manufacturers, authorized agents dealing with
equipments as details below
Sr.
No.
1
Description of Work
SUPPLY OF ANALOG DISTRIBUTION AMPLIFIER, DIGITAL DISTRIBUTION
AMPLIFIER AND MONITORING AMPLIFIER FOR VARIOUS ALL INDIA RADIO
STATIONS IN WEST ZONE, AS PER SPECIFICATION GIVEN IN PAGE NO. 1018 (DG AIR SPECIFICATION NO. TC/SPEC/107/Meas. Eqpt/2010 dated August
2010).
i) ANALOG DISTRIBUTION AMPLIFIER - 142 Nos.
ii) DIGITAL DISTRIBUTION AMPLIFIER - 62 Nos.
iii) MONITORING AMPLIFIER- 60 Nos.
Consignee:
Quantity and distribution among All India Radio Stations
As per Annexure- A.
Important Note:a. Tender documents, Bid forms, general instructions to bidders and other details
including amendments/changes can be viewed/downed free of cost from
websites;




https://www.tenderwizard.com/PB , or CPP Portal
https://tenders.gov.in ,
https://eprocure.gov.in
https://allindiaradio.gov.in
c. Both Technical Bid and Financial Bid will be submitted concurrently duly digitally
signed in the website http://tenderwizard.com/PB.
Page1
b. Brief instructions/guidelines for submitting quotation on e-tendering website/eportal viz. http://www.tenderwizard.com/PB are given on page 22 & 23 of this
document.
d. The tenders will be received online up to 1500hrs on 01.12.2015 and will be
opened at 1600hrs on the same day.
e. No claim shall be entertained on account of disruption of internet service being
used by bidders. Bidders are advised to upload their bids well in advance to avoid
last minute technical snags.
f. All documents/papers uploaded/submitted by the bidder must be legible.
g. To participate in e-bid, bidders shall be charged e-tendering processing charges @
0.1% of estimated contract value + service Tax with minimum Cap Rs. 750/- only
and maximum cap-Rs.7500/- only.
h. Bidders shall ensure to quote rate of each item. If any cell is left blank and no rate
is quoted by the bidders, the rate of such item shall be treated as “0” (zero).
i.
1.
Correspondence:
 Our telephone Fax / Email address is:
Tel. No. (022) 22053528/22031415 Extn. 243/244
Email ID- [email protected]
 All correspondence from tenderer / contractor shall be made to the
Purchase Authority (by name), who has issued this tender.
 All correspondence shall bear reference to Tender No.
The prices given should be firm and as under.
a) The Prices quoted shall remain fixed during the entire period of supply/contract and
shall not be subject to variation on any account. A bid submitted with an adjustable
price quotation is likely to be treated as non responsive and rejected.
b) The ‘Unit’ price should be for the unit as indicated in the tender enquiry.
c) Prices quoted should be for delivery at given place in India and Inclusive of charges
as packing customs, etc, wherever applicable.
d) The quotation should specifically mention rates for specified Supply/works
&Taxes if any, separately.
e) Prices including grand total are to be written in figure as well as in words for
deciding the lowest bidder.
2. In case of Quotation of F. O. R Station of dispatch basis, the purchaser will not pay
separately transit insurance and the supplier will be responsible until the stores arrive in
good condition at the destination. Tender/quotation in which transit insurance has been
specified as an additional item of expenditure is liable to be ignored.
3. The tender shall consists of namely:
Demand draft of EMD shall be scanned and uploaded to e-tendering
website within the period of bid submission.
Page2
a) EMD: Earnest Money amounting to Rs.1,30,000.00 (Rupees One lakh thirty
thousand only) in the form of Demand Draft on Nationalized Bank/Commercial
Bank drawn in favor of Prasar Bharati, CE(WZ),AIR & DD, Mumbai should
accompany the tender. EMD exemption is applicable for those who are
registered with the central purchase organization, National small industries
corporation
(NSIC)
or
the
Concerned
Ministry
or
Department
(MIB/DG:AIR/DG:DD) .
Tender EMD deposit shall be placed in a single sealed envelope
superscribed with tender reference no and date of opening and submitted
so as to reach The Addl. Director General(E)(WZ), All India Radio &
Doordarhsan, AIR Maintenance Section, Pratishtha Bhavan, 101, M. K.
Road, Mumbai 400 020 before the scheduled time on the prescribed tender
opening date. EMD received late shall be summarily rejected.
The following undertaking in this regard shall also be uploaded by the
intending bidders:“The Physical EMD shall be deposited by me/us with the Additional
Director General (E)(WZ) All India Radio & Doordarshan Mumbai calling
the tender before the scheduled time on the prescribed tender opening
date otherwise department may reject the tender and also take action to
withdraw my/our enlistment.”
The Earnest Money deposited by the tenderer shall be forfeited by this
Organization in the following events:
(a) If tender is withdrawn during the validity period or any extension
thereof.
(b) If tender is varied or modified in a manner not acceptable to this
Organization during the validity period or any extension of the validity
duly agreed by the bidder.
(c) If a tenderer, whose tender has been accepted, fails to furnish Security
Deposit within 2 weeks from the issue of the acceptance offer of the
tender, the offer is likely to be cancelled.
Interested contractor who wishes to participate in the bid has also to make
following payments within the period of bid submission:
E-Tender Processing Fee @ 0.1% of estimated contract value +
service tax (Rs.6500+ST) Shall be payable to M/s ITI Limited through
their e-gateway by credit/debit card, internet banking or RGTS/NEFT
facility.
Copy of Enlistment Order and certificate of work experience and other
documents as specified shall be scanned and uploaded to the eTendering website within the period of bid submission. Certified copy of
all the scanned and uploaded documents as specified shall have to
be submitted by the
bidders along with physical EMD of the
scanned copy of EMD uploaded physically in the office of tender
opening authority before schedule time & date of opening of tender.
Online bid documents submitted by intending bidders shall be opened
only of those bidders, who has deposited e-Tender Processing Fee
with M/s ITI Limited and Earnest Money Deposit and other
documents scanned and uploaded are found in order.
The bid submitted shall be opened at 04.00 PM on 01.12.2015
The bid submitted shall become invalid and e-Tender processing fee
shall not be refunded if:
(i)
(ii)
The bidder is found ineligible.
The bidder does not upload all the documents (including service
tax registration/ VAT registration/ Sales Tax registration) as
stipulated in the bid document including the undertaking about
Page3
(i)
(iii)
(iv)
deposition of physical EMD of the scanned copy of EMD
uploaded.
If any discrepancy is noticed between the documents as uploaded
at the time of submission of bid and hard copies as submitted
physically by the lowest tenderer in the office of tender opening
authority.
The lowest bidder does not deposit physical EMD within a
week of opening of tender.
Tenderer should quote for all the required items partial tenders will be
rejected.
b) SECURITY DEPOSIT: The Successful Tenderer shall furnish the Security
deposit within 2 weeks after placement of order at the rate of 5 % of the order
value, failing which the EMD will be forfeited automatically, to Prasar
Bharati without any notice. The security deposit shall be furnished in the form
of demand Draft/Bank Guarantee from nationalized bank drawn in favour of
Prasar Bharati, CE (WZ), AIR &DD, Mumbai. The security deposit will be
returned in full on completion of Guarantee/Warranty Period.
c) Make, type, literature and specifications of the stores offered should be
uploaded.
4. TAXES:
a) As per Govt. of India’s circular regarding payment of service Tax following
reverse charge Mechanism, service tax No is mandatory to be quoted in
quotation / Tender/Bills/Invoices without which tender is liable for
rejection. The amount service Tax should be shown separately in their
quotation/invoices.
b) Payment of Entry Tax/Octroi Duty and tall tax (on ultimate products).
As
the material which is to be transported to the consignee, belongs to the
Government of India/Prasar Bharati and therefore is exempted from entry
tax/octroi duty/Toll Tax. However if the State Government /statutory local bodies
are bound to levy such taxes, the taxes will be paid by supplier /contractor.
Supplier/contractor may raise its claim for reimbursement of such duties/taxes
paid with organization, along with original receipt of payment.
c) Sales Tax/Service Tax leviable and intended to be claimed from the purchaser
should be distinctly shown along with prices quoted. Where this is not done no
claim for sales Tax /Service Tax Will be admitted at any later stage and on any
ground whatsoever.
Please note that office will not issue any form such as ‘C’ ‘D’ etc.
5. The contractor shall make his/her own arrangement for storage of all equipments and
Materials bought to site from time and their safe custody at site till they are taken over by
the indenter /his representative. The contractor shall make his own arrangement for
providing accommodation for his workmen at site.
6. The contractor shall make his/her own arrangement for procuring labour, skilled and
unskilled. He should confirm to all local government laws and regulations covering labour
and their employment.
8. Contractor liability for damage caused during installation work and imperfection
noticed:
Page4
7. The contractor and his employees shall comply with the regulation in force for controlled
entry into premises where work is being carried out.
If the contractor or his/her workmen or servants shall break ,deface, injure or destroy any
part of the building in which they may be working or building road kerb, fence, enclosure,
water pipe, cable, drain, electric, or telephone posts or wires, trees, grass or grasslands or
any Technical Equipment in the premises on which the work or any part of it as being
executed, or if any defect shrinkage or other faults appear in the work the Contractor shall
make good at his /her own expense, or default, the indenter may get the same rectified and
deduct the expense from any amount that may be than due or at any time there after may
become due to the contractor.
9. The contractor shall indemnify and hold harmless the purchaser against all claims in respect
of injury to any person howsoever arising out of the work in the course of such installation.
The contractor shall discharge his entire under the India workmen in his employment.
10. GUARANTEE/WARRANTY PERIOD: The material shall be guaranteed against any
defects for a period of 1 year from the date of supply. Any parts failing during the guarantee
period shall be repaired /replaced free of charge by the supplier at the sites.
11. COMPLETION PERIOD: The entire Supply at All India Radio sites shall be completed
within Three Months from the date of placement of order. The contract will be treated as
terminated automatically unless otherwise extended in writing.
12. TERMS OF PAYMENT:
100% payment will be released on satisfactory delivery of entire materials / stores as
specified and Handing over. The satisfactory receipt certificate of equipment will be issued
by the consignee.
Further the contractor/supplier/firm should submit the all bank details such as;
a. Name of the Bank
b. Branch
c. Account Number
d. IFC code
e. MICR Code
along with their bill for online payment (if possible, a Photostat copy of the cheque leaf
may be enclosed).
13. The tenders will be received online up to 1500hrs on 01.12.2015 and will be opened
at 1600hrs on the same day.
15. Both your PAN- permanent income tax account number and income tax circle &your
TIN-Tax identification number and the tax circle should be definitely indicated in your
quotation in addition to service Tax number.
Service Tax Act/Rules has been provided exemption to small scale service
provider from service tax up to aggregate value of taxable services provided of Rs
Page5
14. The quotations submitted shall remain open for acceptance for a period of 180 (one
hundred eighty) days from the date of opening of the Tender if any Tenderer/suppliers
withdraws his Tender/quotation before the said period or makes any modification in the
Terms & Conditions on the Tender/Quotation which are not acceptable to the Department,
then the Government shall, without prejudice to any other right or remedy, by at the liberty
to forfeit 50% of the Earnest Money as aforesaid.
10 lakhs in a financial year as per Ministry of Finance (Department of Revenue)
Notification No. 33/2012- Service Tax dated 20.06.2012.
The service providers, who come under this exemption, need to submit an
undertaking to this effect along with tender.
The Tenderers having aggregate value of taxable services more than Rs10.00
lakhs in a financial year, must clearly mention the service tax on the works or/and
sales tax on supply items as applicable, in the price quoted, otherwise their tender
will be rejected.
16. After Sales Service and Training:
The tenderer must furnish complete details of after sales service arrangement including
training to be provided in respect of the equipment. After sales service arrangements
should include details of infrastructure facilities available in the country. The training
should be made available free of cost at sites. Failure to give this information, will lead
to automatic rejection of the offer, without any reference to the Bidder.
17. Unsolicited Post Tender Modification:
In case certain clarifications are sought by this Organization after opening of tenders, then
the reply of the Bidder should be restricted to the clarifications sought. Any Bidder who
modifies his Bid (including a modification, which has the effect of altering the value of his
offer) after the closing date without specific reference by this Organization shall render the
bid liable to be ignored and rejected without notice and without further reference to the
Bidder. Canvassing in any form by the Bidders shall also render the bid liable to be
ignored and rejected without notice and without further reference to the Bidder.
18. Clarification in respect of incomplete offer:
This Organization has to finalize its purchase within a limited time schedule. Therefore, it
may not be feasible in all cases for this Organization to seek clarification in respect of
incomplete offers. Prospective Bidders are advised to ensure that their bids are complete
in all respects and conform to our terms and conditions and Bid Evaluation Criteria of the
tender. Bids not complying with this Organization’s requirements may be rejected without
seeking any clarifications.
19. Replacement/Rectification:
In the event the stores supplied are found to be defective, the supplier will have to take
back the defective materials at his own cost and replace the defective Stores free of
charge without loss of time. The supplier will not be entitled to dispose of the Store
Equipment / Material given for replacement / rectification without the prior permission of
this Organization. All charges concerned with the rectification including freight charges will
be borne by the supplier.
20. RIGHT OF ACCEPTANCE: The undersigned reserves the right to reject the lowest
tender or all the tenders without assigning any reasons whatsoever. Further the
undersigned reserves him self the right to increase or decrease upto 50% of the quantity
of goods and service specified in the schedule of the requirement without any change in
the unit price of the order quantities or other term conditions at the time of award of
contract . This Organization also reserves to itself the right to accept any tender in part or
split the order between two or more bidders. All Quotations/Tenders in which any of the
prescribed conditions are not fulfilled or are incomplete in any respect are liable to be
reject The competent authority on behalf of Prasar Bharati reserve himself the right of
accepting the whole or any part of the Tender shall be bound to perform the same at the
rate quoted.
22. LANGUAGE/UNITS:
Page6
21. Canvassing whether directly or indirectly, in connection with Tender/quotation is strictly
prohibited and the Tender /quotation submitted by the contractors/suppliers who resort
to canvassing will be liable to rejection.
All information supplied by the Tender &all markings, notes, designation on the drawings
& associated write-ups shall be in “English/Hindi language” only all dimensions, units on
drawings, all reference to weights, measures &quantities shall be in SI
23. Eligibility Criteria:
Bids should be from actual Manufacturers. Bid from sole selling agents/authorized
distributors/ Authorized dealers/ Authorized Contractors can also be considered
provided such Bids are accompanied with necessary supporting documents /
authority letter from concerned actual Manufacturers who authorized them to
market their products, provided further, such an authority letter is valid at the time
of Bidding. The Supplier / contactor shall ensure that the required warranty cover is
provided by the original Manufacturer of the product. The tenderer should also have
sufficient experience and shall submit the satisfactory supply certificates of at least
three similar items/equipments, each of value not less than 40% of the estimated
cost put to Tender, or two similar items/equipments, each of value not less than
60% of the estimated cost, or one similar items/equipments of value not less than
80% of the estimated cost, all amounts rounded off to the convenient full figure, in
the last seven years ending on the last day of the month previous to the one in
which the Tenders are invited. The tender without qualification certificate will be
rejected on date of opening without further intimation.
24. FAILURE AND TERMINATION CLAUSE
Time and date of delivery shall be essence of the contract. If the contractor/supplier fails to
deliver the stores/execute SITC/SETC, or any installment thereof within the period fixed
for such delivery in the schedule or at any time repudiates the contract before the expiry of
such Periods, the purchaser may without prejudice to any other right or remedy, available
to him to recover demurrages for breach of the contract:.
a. Recover from the Supplier/contractor as agreed, liquidated demurrages including
administrative expenses and not by way of penalty a sum equivalent to 0.5% per
week up to maximum limit of 10% of the contract value for such delay or part
thereof (this is an agreed , genuine pre-estimate of demurrages duly agreed by the
parties) which the supplier /contractor has failed to deliver thereof is accepted after
expiry of the aforesaid period, provided that the total demurrages so claimed shall
not exceed 10% of the contract price of the stores/ SITC/SETC After full period of
extension (Maximum 2 months after the normal delivery period),the contract will be
automatically treated as terminated, unless otherwise extended in writing and the
security deposit will be forfeited.
c. Cancel the contract or a portion thereof by serving prior notice to the Contractor
/supplier and if so desired purchase or authorize the purchase of the stores not so
delivered /SITC/SETC not carried out or other of a similar description (where stores
not delivered /SITC/SETC not carried out exactly complying with particulars are not
in the opinion of the purchaser, which shall be final readily procurable)at the risk
and cost of the Contractor/supplier If the Contractor/Supplier had defaulted in the
performance of the original contract, the purchaser shall have the right to ignore
his tender for risk purchase even though the provisions of this clause, it shall be in
the discretion of the purchaser to exercise his discretion to collect or not the
security deposit from the firm on whom the contract is placed ,at the risk and
expense of the defaulted firm .
Page7
b. Purchase or authorize the purchase elsewhere on the account and the risk of the
contractor /supplier of the stores not so delivered/SITC/SETC not carried out or
other of a similar description (where stores exactly complying with the particulars
are not in the opinion of purchaser which shall be final readily procurable )by
serving prior notice to the contractor /supplier without cancelling the contract in
respect of the installment not yet due for delivery or,
d. Where action is taken under sub-clause (b) or sub clause (c) above, the contractor
shall be liable for any loss which the purchaser may sustain on that account,
provided the purchaser or if there is agreement, to purchase, such agreement is
made in case of failure and ion case of repudiation of contract the
contractor/supplier shall not be entitled to any gain on such the entire discretion of
the purchaser to serve a notice of such purchase on the contractor/supplier.
e.
It may further be noted that clause (a) above provides for recovery of liquidated
demurrages on the cost of contract price of delayed supplies (whole unit) at the
rate of 0.5% per week up to maximum limit of 10% of the contract value for such
delay or part thereof. Liquidated demurrages for delay in supplies thus accrued will
be recovered by the paying authority on instruction as specified in the supply order
from the bill for payment of the cost of materials/works submitted by the
supplier/contractor in accordance with terms of supply order on instruction from
purchaser regarding liquidated demurrages amount.
f.
Notwithstanding anything stated above equipment and materials will be deemed to
have been delivered /STC/SETC will be deemed to have carried out only when all
its components parts are also delivered. If certain components of stores are not
delivered in the time /SITC/SETC not carried out in time, the stores/SITC/SETC will
be considered as delayed until such time all the parts are also delivered.
25. ARBITRATION OF CONTRACTUAL DISPUTES:
If a dispute arises out of or in connection with the contract or in respect of any defined
legal relationship associated therewith or derived there from the parties agree to submit
that dispute to arbitration under ICADR Arbitration Rules 1996 The Authority to appoint the
arbitrators shall be the International centre for Alternative dispute resolution.
The international center for Alternative Dispute Resolution will provide administrative
service in accordance with the ICADR Arbitration Rule 1996
A) The number of arbitrators (s) shall be one who has legal as well as Technical
Background.
B) The Place of arbitration proceeding shall be Mumbai only.
26. Tenderers are requested to fill the check list duly filled in as per proforma provided on the
website. Incomplete check list or non compliance may result in rejection of the Tender.
(Ravindra Goyal)
Deputy Director (Engg.)
For Additional Director General (E)(WZ)
Tel. No. (022) 22053528
Page8
Email ID- [email protected]
TECHNICAL SPECIFICATION FOR SUPPLY OF ANALOG DISTRIBUTION AMPLIFIER,
DIGITAL DISTRIBUTION AMPLIFIER AND MONITORING AMPLIFIER
(DG AIR SPECIFICATION NO. TC/SPEC/107/Meas. Eqpt/2010 dated August 2010).
1. STEREO AUDIO MONITORING EQUIPMENT
The Tender shall include a hi-fi 5+5 W professional stereo monitoring amplifier and matching
professional stereo speakers system with AES/EBU & Analog inputs.
Power output : 5+5 W for L & R channel.
Input : AES/EBU & Analog
Frequency response : 50 Hz to 15 kHz ± 1dB
Distortion : < 0.5 %
AC Power : 230V ± 10%, 50 Hz ± 4 %
Equipment should be 19” rack mountable.
2. Stereo Analog Distribution Amplifier
INPUT IMPENDANCE : Input impedance shall be ≥ 10 k ohms ( balanced )
INPUT LEVEL Nominal : o dBu
OUTPUT LEVEL Nominal : 0 dBu ( Available at four ports )
OUTPUT IMPENDANCE : < 50 ohms
FREQUENCY RESPONSE : ± 0.5 dB IN FREQUENCY RANGE OF 40 Hz to 15 kHz.
TOTAL HARMONIC DISTORTION : Less than 0.1% at nominal level ( 1 kHz).
SIGNAL TO NOISE RATIO : ≥ 90 dB
INPUT / OUTPUT CONNECTOR : XLR
POWER SUPLY : 230 V ± 10 %, 50 Hz ± 4%
Page9
Equipment should be 19” rack mountable.
3. Digital Distribution Amplifier
Input Configuration
AES/EBU
No. of Inputs : Minimum 4
Connectors : Balanced Digital input – XLR or 15 pin Din with breakout panel for XLR
Impedance : 110 ohms
Sample Rates : 48 kHz
Output Configuration
AES/EBU
No. of outputs : 16 ( minimum 4 for each input )
Connectors :
XLR or 15 pin din with breakout panel for XLR
Impedance : 110 ohms
Sampling Rate : 48 kHz
Jitter : <0.8 nanoseconds
Power Supply : 230 V ± 10%, 50 Hz ± 4% single phase AC Supply
Page10
Equipment should be 19” rack mountable.
SCHEDULE OF REQUIRMENTS
AIR Require following Equipments as per specifications. The tenderer shall quote price of
each item separately with necessary break-up details keeping in view the following:
i) Make & Model of each item, to be indicated.
ii) Indenter reserves the right to choose & decide the quantity of Equipments at the time of
finalization of Tender.
iii) All items mentioned in the Schedule under mandatory items will be taken in to
consideration for ranking purpose where as all items mentioned in the Schedule under
Optional items will not be taken in to consideration for ranking purpose. However the
tenderer must quote for all the items under the schedule of requirements. The lowest
tenderer will be decided on the basis of total quoted price for all the items.
Discription
Total Qty.
1. Supply Of Stereo Analog Audio Distribution 142 Nos.
Amplifier
2. Supply Of Digital Distribution Amplifier
62 Nos.
3. Supply Of Stereo & Digital Monitoring Amplifier
60 Nos.
Remark
Distribution
as per
Annexure- A
Page11
Sl.
No.
Annexure-A
Distribution of Quantity and Detail of Consignee
Digital
Distribution
Amplifier
(Quantity in
Nos.)
Monitoring
Amplifier
(Quantity in
Nos.)
CONSIGNEE
All India Radio,
Broadcasting
House, Mumbai
1.
22
6
4
2.
16
6
6
All India Radio,
Nagpur
3.
8
4
4
All India Radio,
Pune
4.
4
2
2
All India Radio,
Kolhapur
5.
4
2
2
All India Radio,
Parbhani
6.
4
2
2
All India Radio,
Ratnagiri
2
All India Radio,
Satara
2
All India Radio,
Sangli
7.
8.
4
4
2
2
9.
6
2
2
All India Radio,
Panaji
10.
8
4
4
All India Radio,
Ahmedabad
11.
4
2
2
All India Radio,
Bhuj
12.
4
2
2
All India Radio,
Rajkot
13.
8
4
4
All India Radio,
Bhopal
14.
4
2
2
All India Radio,
Chattarpur
4
All India Radio,
Indore
15.
8
4
Remark
Page12
Sl. No.
Analog
Distribution
Amplifier
(Quantity in
Nos.)
17.
18.
4
4
4
2
2
2
2
All India Radio,
Jabalpur
2
All India Radio,
Jagdalpur
2
All India Radio,
Ambikapur
19.
4
2
2
All India Radio,
Raipur
20.
4
2
2
All India Radio,
Rewa
21.
4
2
2
All India Radio,
Guna
22.
10
4
4
All India Radio,
Gwalior
Total
Qty.
142
62
60
Page13
16.
Annexure- B
Technical Specification Compliance by Tenderer
1. Stereo Analog Audio Distribution Amplifier:
Completely Solid State with one balanced Stereo input and four balanced stereo outputs,
capable of continuous 24/7operation without degradation in performances. The controls should be
professional conductive plastic type. The unit should be properly shielded to prevent signal
degradation in the rack due to electromagnetic effects. The unit shall be 19”rack Mountable.
Parameter
INPUT:
Input Audio Level
Input Impedance (AF)
OUTPUT
Output audio level
Output Impedance
Gain Control
Frequency
Response(AF)
Total Harmonic
Distortion
AIR Specifications
Tenderer’s offer
0 dBu Nominal
+20dBu Maximum
≥10K Ohms (balanced)
0 dBu Nominal, +20 dBu
<50 Ohms (balanced)
Adjustable ±5 dB, w.r.t. normal settings for
each output separately.
<±0.5dB, 40Hz -15kHz
≤0.1% Nominal level
≤0.3% at maximum output level,
(20Hz to 20kHz)
Signal to Noise Ratio > 90 dB w.r.t. nominal output
No. of Outputs
4 stereo/ 8 Mono
Inter channel level ≤0.5db 20 Hz to 20KHz
Difference
Inter channel phase <5° 20Hz to 20KHz
difference
<1° preferred
Inter channel cross
>80 db 20Hz to 20KHz
talk
Mains Input Power 230V AC ±10%, 1 phase, 50Hz ±2Hz
Supply
Protection
Amp. Should be protection against:I
Short circuit
ii
RF Pickup
iii
Electromagnetic fields
Controls
Main ON/OFF with indicator
Gain control for each output
Input/Output
XLR type
connectors
Accessories
All accessories including mating connectors.
2. DIGITAL DISTRIBUTION AMPLIFIER:
The Digital Distribution Amplifier should be solid state having four Digital Input & each input
having Four separate digital outputs. The units should be in 1 U size. Input and output are to be three
pin XLR connector. The unit shall be 19”rack Mountable.
Configuration
AIR Specifications
Minimum 4 Input/16 output ( Minimum 4
for each Input)
Stereo, AES/EBU standard, 24-bit
resolution.
Tenderer’s offer
Page14
Parameter
No. of Input/Output
Sampling Rate
Input/ Output Impedance
Jitter
Input Connector
Output Connector
Input reference level
Power Supply
48 KHz
110 Ohms
Less than 0.8 Nanoseconds
XLR Connector, type female, EMI
suppressed or 15 Pin din with breakout
panel for XLR
XLR Connector, type male, EMI
suppressed or 15 Pin din with breakout
panel for XLR
Variable within the range of -20 to 0dBFS
230V AC ±10%, 1 phase, 50Hz ±2Hz
3. STEREO & DIGITAL MONITORING AMPLIFIER:
Completely Solid State , Dual stereo & digital monitoring amplifier for use in transmitting center,
capable of round the clock operation without any degradation in performance. It should have
matching speakers and a level bar graph built in the unit. The unit shall be 19”rack Mountable.
Input impedance
CMRR (20Hz -20kHz)
INPUT Digital
No. of Inputs
input drive voltage
Input impedance
OUTPUT
Power output
Frequency Response
Total
Harmonic
Distortion (1KHz)
Level
difference
between the channels
Signal to Noise Ratio
at rated output
(unweighted)
Phase difference
Inter-channel crosstlk
Mains Input Power
Supply
Protection
Controls
Connector
Input reference level
AIR Specifications
Tenderer’s offer
One stereo pair on XLR
-10dbu to + 10dbu. Nom. 0dBu for rated
power output.
>10K Ohms (balanced)
>60dB
One TX isolated on XLR female
200 mV to 5 Volts PP power output.
>110 Ohms (balanced)
10W (2x5W)RMS in 8 ohm
<±1.0dB, 50Hz to 15kHz (filter by pass)
≤0.5% at rated output
<0.5 dB
SNR ≥100dB
<5° 20Hz to 20kHz
≥ 75 db
230V AC ±10%, 1 phase, 50Hz ±2Hz
Amp. Should have protection against short
circuit &RF Pickup
ON/OFF with indication
Gain control conductive plastic
XLR Connector, type female, EMI
suppressed.
Variable within the range of -20 to 0dBFS
Page15
Parameter
INPUT Analog
No. of Inputs
input Level
FINANCIAL BID
Sub: Supply of SUPPLY OF ANALOG DISTRIBUTION AMPLIFIER, DIGITAL DISTRIBUTION
AMPLIFIER AND MONITORING AMPLIFIER
(DG AIR SPECIFICATION NO. TC/SPEC/107/Meas. Eqpt/2010 dated August 2010).
(Indenter reserves the right to choose & decide the quantity of material at the time of
finalizing the order)
Tendered offer
Sr.No.
Description of Stores
Quantity
1.
Supply Of Stereo Analog Audio Distribution 142 Nos.
Amplifier
2.
Supply Of Digital Distribution Amplifier
3.
Supply Of Stereo & Digital Monitoring 60 Nos.
Amplifier
4.
Sales Tax /VAT
5.
Freight
6.
Any other Charges
Rate
Amount
62 Nos.
GRAND TOTAL
Rupees:
Page16
The lowest tenderer will be decided on the basis of total quoted price for all the items
mentioned above.
Technical Specifications: Deviations in case of noncompliance.
The Tendered shall submit the Tender offer in format give as above & also in the format
given below in case of deviation from intended specifications to The Addl. Director General (EWZ), AIR & DD Mumbai-20.
Details of AIR Specifications
Compliance
Yes/No
Deviations in case
of noncompliance
Reason
/Remarks
Page17
SI.
No.
GENERAL TERMS AND CONDITIONS FOR WORK ORDER
1. NAME OF PURCHASER
: PRASAR BHARATI
2. PAYING AUTHORITY
The
Additional
Director
Doordarshan, Mumbai
General
(E-WZ),
All
India
Radio
&
3. PAYMENT TERMS
100% payment will be released on satisfactory delivery of entire materials / stores as
specified and handing over. The satisfactory receipt certificate of equipment will be issued
by the consignee.
4. BILLS
All the supplies and works shall be in conformity with the order and the entire part bills shall
be prepared in quadruplicate in the same format as that of the supply order. All those part
bills shall be submitted to the consignee for necessary and onward transmission to the
paying authority.
Further the contractor/supplier/firm should submit the all bank details such as;
a. Name of the Bank
b. Branch
c. Account Number
d. IFC code
e. MICR Code
along with their bill for online payment (if possible, a Photostat copy of the cheque
leaf may be enclosed).
5. DISPATCH INSTRUCTIONS:
The packing and marking of goods shall be as laid down in clause-12 of general conditions
of contract DGS &D69 (revised),
6. The contractor shall arrange to dispatch the good duly insured direct to the consignee under
prior intimation for delivery at site by whichever mode of transport he may choose, to
ensure safe delivery of goods at site. Unloading shall be done at site at the contractor’s
expense. The consignee will provide only storage space .The contractor will provide his
own security like locking etc. and store the material at his own risk.
The material will be inspected at manufacturer’s workshop. All necessary tools equipments
will be arranged by manufacturer/tenderer. If required any other tests are necessary and
required to be carried out, the arrangements are to be made by manufacturer/tenderer. In
case of disputes third party inspection will be carried out as per BIS standard for which
charges will be borne by the firm/tenderer. If any damages are found, material will be
rejected. At site if any damages are found material will be rejected.
Page18
7. INSPECTION
8.
INSURANCE:
The contractor shall arrange for the insurance covering the risk during transit storage and
installation till commissioning. The contractor shall take insurance for his men while working
at AIR site against any accident, death, etc. Similarly equipments, instruments, tools etc.
belonging to the contractor shall be insured against damage, loss, theft etc. All the charges
for such insurance shall be borne by the contractor.
9. ADDITIONAL QUANTITIES
The purchaser reserves the right to place order for additional quantity up to 100% of the
ordered quantity at the same rates and terms and condition during the currency of the
contract.
10. PENALTY FOR DELAY
If the contractor is unable to complete the supply ,installation ,testing and commissioning
within the stipulated time limit the purchaser may at his option allow such additional time as
may be considered justified with /without penalty and without altering terms and conditions
of the order In the event of failure of the contractor to complete the supply, installation,
testing and commissioning within the stipulated time or the extended time, the purchaser
has the right to impose penalty of 0.5 per week or part thereof the contract price. The
contractor’s liability for delay, however, shall not exceed 10%of the total contract price.
11. GUARANTEE/ WARRANTY
The contractor shall accept clause-18 of the Form no. DGS & D-71 with exception that his
obligation shall be limited for a period of 12 months from the date of taking over completion
of the successful performance excluding down time during which the equipment was not
working satisfactorily due to defective parts, faulty material/ design/ workmanship or faulty
erection. During the guarantee period the supplier shall repair or replace free of charge any
parts that will become defective due to faulty material design, workmanship or erection.
12. CONDITIONS OF CONTRACT:
a. DGS & D-68 (Revised) and DGS & D-71 as amended up to date .However such of
these conditions stipulated on this tender shall super cede corresponding conditions
in DGS & D-71.
b. The contractor shall submit the duplicate copy work order duly signed and stamped
along with acceptance letter and security Deposit within 2 weeks. No supplies will be
made and no work shall start unless the acceptance is signed by the contractor.
13. ENFORCEMENT OF LABOUR LAWS:
While engaging labour for carrying out obligation under the contract the contractor shall
satisfy the condition laid down under contract labour (Regulation and Audition) Act 1970
and (Central) Rule 1971 as amended from time to time and observe all formalities required
as per the said act /Rule The supplier shall also observe the provision under minimum
wages act 1948 (central Rule 1950 amended from time to time while engaging labour.
14. ARBITRATION OF CONTRACTUAL DISPUTES:
The authority to appoint the arbitrator(s) shall be international centre for Alternative dispute
resolution. The international centre for Alternative Dispute Resolution will provide
administrative services in accordance with the ICADR Arbitration Rules 1996.
Page19
If dispute arises out of in connection with the contract or in respect of any define legal
relationship associated therewith or derived there from the parties agree to submit that
dispute to arbitration under ICADR Arbitration Rule, 1996.
a. The number of arbitrator(s) shall be one who has legal as well as technical background
b. The place of arbitration proceeding shall be Mumbai.
15. Force Majeure:
a. If any time during the continuance of the contract the performance in while or in part
by the contractor shall be prevented or delayed by reason of any war, hostility acts
of the public enemy, civil commotion, sabotage, fire floods, explosions, epidemics,
Quarantine restriction, strikes, lock-outs or acts of god (therein after restriction refer
to as events and provided notice of happenings of any such eventuality is given by
the contractor within 21 days from the date of occurrence thereof ,the purchaser
shall by reason of such event, neither be entitle to cancel this order not shall have
any claim for damages against the contractor in respect of such non-performance or
delay in performance and delivery shall be resumed as soon as practicable after
such events have come to an end or ceased to exist.
b. Provided further that if the performance in whole or part or any obligation under this
order is prevented or delayed by reasons of any such even for a period exceeding
180 days, the purchaser and the contractor shall meet to find a neutral agreement to
any effect resulting the reform or the purchaser may at his option cancel order
provided also if the order is cancelled under this clause the purchaser shall be at
liberty to take over from the contractor at order prices all unused un-damaged and
acceptable material bought out components and stores in course of manufacture in
the possession of the supplier at the time of such cancellation or such portion
thereof as the purchaser may deem fit accepting such material, bought out
components and stores as the supplier may with the concurrence of the purchaser
elect to retain.
16. CANCELLATION:
The Purchaser reserves the right to cancel the order in the event of nonperformance/delay in execution of the work or unsatisfactory performance by the
contractor and recover payment already made if any along with losses/damages
incurred.
(Ravindra Goyal)
Deputy Director (Engg.)
For Additional Director General (E)(WZ)
Tel. No. (022) 22053528
Page20
Email ID- [email protected]
Documents to be uploaded and its compliance
FIRMS NAME:Enquiry No:Date:Checklist point
1
Earnest Money Deposit (EMD) Demand Draft
2
Registration of firm with NSIC for exemption of
EMD
3
Copy of PAN Card
4
Copy of TIN Card, and VAT or C.S.T
5
Eligibility Criteria, documentary proof of having
completed similar type of work/ supply.
6
Technical leaflets/manual for the make and
model being offered
7
Technical compliance statement to technical
specifications (Page No11)
8
Full details of after sales service capability
with location of service centers across the
country
9
Technical Specifications: Deviations in case of
noncompliance (format on Page 12)
10
OEM/ Authorized Dealer Certificate
Compliance
by Tenderer
Yes/No.
Supporting
Documentary
Evidence
uploaded
Yes/No
Remark
Page21
Sr.
No.
Interested Bidders are required to follow the below steps for submitting their offers
1. Bidding document may be downloaded from below mentioned web sites
 https://www.tenderwizard.com/PB ,
 https://tenders.gov.in ,
 https://eprocure.gov.in
 https://allindiaradio.gov.in
2.
E-Bids are to be submitted on the e-tender portal http://www.tenderwizard.com/PB
To participate in the e-bid submission, it is mandatory for the Bidders to have user identification
number & password (collectively referred to as the “ID and Password”) which has to be
obtained in Bidder’s own name by submitting an annual registration charges of
Rs. 2247/(Rupees Two Thousand two hundred Forty Seven Only) to M/s ITI Ltd. The registration
obtained, as mentioned above shall be valid for one year from date of its issuance and shall
subsequently be got renewed.
3. The online payment facility for the submission of registration charges and tender processing fee
payable to e-tender service provider, M/s ITI Ltd. (detailed address given below) has been
enabled on e-tender portal http://www.tenderwizard.com/PB. The Bidders are required to pay
registration charges and tender processing fee through e-payment gateway of Punjab National
Bank using Credit Card/Debit Card/Master Card/Visa Card only. Demand Draft will not be
accepted for payment of annual registration charges and tender processing fee to M/s ITI Ltd.
(The e-tender service provider).
4.
The Bidders, who have already obtained such valid user ID and Password for any other
project and validity of registration is not expired, need not obtain fresh user ID and Password
for the purpose of participation in the bidding under this BID.
5.
Address & contact details of E-tender Service Provider is given below:
M/s ITI Ltd, Tender Wizard Helpdesk
B-1/5A, 2nd Floor, Main Nazafgarh Road
Near Janakpuri Metro Station (East)
Janakpuri New Delhi- 110058
(E-Mail:[email protected],[email protected], [email protected]),
(Ph No: 011-49424365.)
6. Bids can be submitted only during the validity of their registration.
7. The amendments/clarifications to the bid document, if any, will be hosted on the
tendering website/e-portal viz. http://www.tenderwizard.com/PB
e-
Page22
8. If the firm/Consortium is already registered with e-tendering portal viz.
http://www.tenderwizard.com/PB and validity of registration is not expired, the firm
consortium is not required to obtain fresh registration.
9. Bidders are advised to upload their Bids well in time, to avoid last minutes rush on the
server or complications in uploading. Department , in any case, will not be responsible for
any type of problem in uploading the Bid.
10. Bidders have to upload the scanned copy of below mentioned documents before the last
date & time, on the e-tendering portal. The compliance of same is to be submitted in checklist table. However, certified copy of all the scanned and uploaded documents as specified
have to be submitted by the lowest bidder only along with physical EMD of the scanned
copy of EMD uploaded within a week Physically in the office of tender opening authority.

Earnest Money Deposit (EMD) Demand Draft


The following undertaking regarding deposition of EMD shall also be uploaded
by the intending bidders:“The Physical EMD shall be deposited by me/us with the Additional Director
General (E)(WZ) All India Radio & Doordarshan Mumbai calling the tender in case
I/we become the lowest tenderer within a week of the opening of financial bid
otherwise department may reject the tender and also take action to withdraw
my/our enlistment.”
PAN Card

TIN Card, and VAT or C.S.T registration certificate

Service Tax Registration No.

Eligibility Criteria - Documentary proof of having completed similar type of work/ supply.
Page23
Such as copy of Enlistment Order and certificate of work experience
FAQs on Vendor Registration
1. Is registration compulsory on eTendering portal?
Yes. Registration is compulsory on eTendering portal.
2. How do I register on eTendering portal?
Go to Client Department URL, fill up online form using “Register Me” link. You can enter your
preferred USER ID and system will provide with password which will be initially be in disable
state. Once your registration fee is received by the service provider, the same will be enabled
and communicated to you through Phone / email along with necessary document.
ELSE
Send mail to the Help Desk email id in the “Contact Us” Link along with the appropriate
documents and you will get the user id and password within 24 hours.
3. What documents should I upload during registration, in case of online registration?
At the time of Vendor registration, you need to scan the copy of the registration certificate or any
other supporting documents and upload to the system along with one requisition letter.
4. Do I get confirmation mail after registration?
Yes. All successful Vendors will get email communication. Please check your email account as
provided by you during registration. After registration, you can also modify / update the E Mail
address through “Modify Profile” link.
5. Can I update my registration information?
Yes. You can modify / update the registration information after log-in under “Modify Profile” link.
6. How frequently should I change / modify my Password ?
The Password has to be changed every 3 to 4 months. (It can be changed, after log-in using
“Modify Password” link)
7. When I log-in, it says ‘Log-in failed. Contact Administrator’. What should I do?
If ‘log-in failed, contact administrator, means Password may be entered wrong or it may be
disabled, so it has to be enabled. You may request for a new password from the eTender Help
desk, who will then authenticate your request and issue a new password.
8. Renewal of Registration
When the Registration validity is nearing expiry, an alert message is displayed at log-in time.
The alert message is displayed 30 days in advance from the end of validity period. Vendors
should steps to renewal their Registration and send the renewal fees by DD / NEFT to the
eTender Help Desk.
FAQs on Digital Signature Certificate (DSC)
2. Where do I buy the Digital Signature Certificate (DSC) ?
Digital Signatures can be obtained from any of the Controller of Certifying Authority, India. (refer
to the CCA site www.cca.gov.in) If you have already obtained the certificate, then log-in with
eToken having DSC. The certificate number will be automatically updated in your profile during
your first login. Alternatively, send the Certificate Serial Number to our representative with
authenticated documents to update your profile with the DSC serial number.
3. How do I get the application form and how much should I pay for Digital Signature
Certificate?
Page24
1. Do I need Digital Signature Certificate (DSC) during registration process?
Yes. Class-3 Digital Signature Certificate is compulsory for all the vendors to participate in the etendering system. Check with the Buyer Department regarding the guidelines stipulated for use
of Digital Signature Certificate.
It is available in the homepage of our portal. Call any of the helpdesk numbers from the website
to get more details.
4. How do I update the digital signature certificate number to my user id?
Send a mail to our local representative. Mention your company name, user id and digital
signature certificate number for easy and immediate reference.
5. I am displayed an error “Authentication Failed” during login, what do I do?
a. Firstly, the above error might occur when your Digital signature certificate number is not
integrated to your user id. In that case, send a mail to our local representative mentioning your
company name, user id and digital signature certificate number to update the same.
b. Secondly, to use any of the digital signature certificate, you need to enable all the ActiveX
controls in your browser. In internet explorer, go to Tools >> Internet options >> Security >>
Internet >> Custom Level and enable all the ActiveX controls and submit. Close the browser and
open once more and try to log in.
c. Even then you are not able to login, please call our helpdesk to attend the same.
6. What is this DSC password that is given along with the eToken ?
The eToken has one unique password to access the DSC certificate. For PKI Login, the Vendor
has to enter this password. If the Vendor forgets the password, the token will be automatically
blocked for security reasons.
7. Is there a separate password for the hardware eToken ?
There is no separate password for eToken hardware.
8. If I forget my DSC password or initialize the eToken, what should I do ?
If DSC Password is misplaced OR e-token is initialized, the Vendor cannot access the
certificate. You have to apply for a new DSC and update the same in the eToken. Contact the
help desk for support.
What is an eToken?
1. The eToken contains a smart card-like chip. Users can use it to store a variety of personal
information, such as user names, passwords, cryptographic keys, licenses, credentials or other
data.
2. Users cannot duplicate information on the eToken. This means you can use it to store
credentials that grant access to Internet services with confidence that the access will not be
shared.
3. What is stored in eToken?
The individual’s DSC is stored in the eToken. This is done by the Registration Authority who has
processed your application and installed the .PFX file to the eToken. At any point of time, only
one individual DSC can be stored in eToken.
4. How to install the eToken drivers?
There are different brands available in the market. Most popular are Alladin, Athena, Rainbow.
The manufacturer provides the drivers to recognize the eToken in the user’s computer. Insert
the Installation CD in your CD drive and follow the instruction. When prompted to inserted the
eToken, then instert the eToken in the USB Drive and proceed.
5. Care instructions for handling your eToken
Page25
Some basic activity to be done include –
a) Adding the eProcurement portal as trusted site
b) Enabling the Active X controls in the Internet Explorer Browser
c) Installing the Root and Chain Certificates of the CCA (provided in the CD)
For detailed help, pls refer PKI Installation guide in Help section.
a. Do not try to format or initialize the eToken because this will result in loss of the Digital
Certificate.
b. The DSC in the form of .PFX file is installed on the eToken. This cannot be copied or backed
up elsewhere.
c. The RA provides you a default password at the time of issue. You are advised to modify the
password. Take care to remember the modified password when you use the same for
eProcurement activity.
d. More than 3 failed attempts using wrong password will disable your eToken.
The DSC can never be retrieved. You will have to apply for a fresh Digital Certificate that will
take minimum 3 days.
FAQs on Tendering Activity
1. How do I know that a tender is published?
You can find the same through “Tender Free View” link.
2. Do I pay for the tender documents?
a) Check with the Buyer department. Few departments insist Vendors to remit the cost towards
Tender Form Fee and then obtain the tender documents.
b) Some departments allow you to download the tender documents at the time of online request
itself. Initially all the tender documents are issued free of cost, but while submitting the tender,
you need to enter the DD details of Tender form fee, etender processing fees, wherever
applicable.
3. How do I submit my tender to the department?
The tender documents can be downloaded from the eTendering portal. You can fill the tender
documents along with EMD and submit online along with the scanned certificates required for
the tender.
4. Can I download the drawings related to the tender if any?
Yes. Since drawings are part of the tender documents, while downloading the tender
documents, these drawings can also be downloaded.
5. How do I view the drawings related to the tender if any?
Drawings will be usually uploaded in the .JPEG or .GIF format which can be viewed in MS paint.
6. How do I submit the EMD?
BG/DD taken for EMD is scanned and should be attached to the tender during submission. The
originals should be handed over to the department before tender opening.
7. How do I upload and attach my additional certificates to the tenders?
You can upload all your certificates or documents through "General Documents” link. This link
acts as a library where you can store any number of documents/certificates at any point of time.
These certificates can be attached to any number of tenders (for attaching the file through
“General Document” link, see help file).
In case you are facing any problem of not uploading the general documents, then open your
image file in MS Paint, go to Image >> Stretch/Skew >> Reduce the size of the image to 50% >>
save image and then try to upload the same.
8. How do I confirm my tenders are submitted without any problem?
Once you submit your tender, you will be provided with an acknowledgement along with token
number, time stamp and list of submitted documents which confirms that your tender has been
successfully submitted in the portal.
Page26
9. Can I resubmit the tender repeatedly till the tender submission or closing date?
Check with the Buyer department. If the multiple submission facility is allowed, then you can
submit the tender any number of times till the tender submission or closing date.
10. If I change my bid after initial submission, do I need to click “submit” button once
again?
Yes. Whenever you change your submitted bid, you should click “Submit” button compulsorily
to attach the fresh bid to the tender. If you fail to do so, the previously attached bid will be
valid and taken for evaluation.
11. How will I come to know that my bid has been opened?
On the opening date, you can login and see the tender opening process.
12. How should I confirm my tenders are not opened by any third party before the
date of opening?
The system does not allow your bids to be opened before the due date specified in the Tender
Schedule. The Tender Inviting Authority is given the rights to open the tender using his valid
digital signature certificate in eToken.
13. Can I view the proceedings of opening of technical bid?
Once the tender is opened, you will view and download the competitors bid sheets under the
‘Edit Attachment’ screen.
14. Can I refer to my tender documents submitted to the departments?
Yes. All the submitted documents can be viewed through “Tender Document” screen in your
login.
Page27
15. How much space is provided to me for storing my documents online?
Presently there is no restriction on storing capacity. Preferably, it is advised to have around 100
documents in the General Documents Library. Old records may be archived for convenience.

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