Information for Oral Paper Presenters

Information for Oral Paper Presenters
Informationfor Oral Paper Presenters
Schedule Information
KeynotetalkswillbepresentedduringtheopeningsessiononMonday,May8.Theyareallottedforty
minuteseach,soshouldbepreparedtolastthirtyminutestoallowsufficienttimeforquestions.
ContributedoralpapersattheSymposiumwillbepresentedduringplenarysessionswithtime
allotmentsoftwentyminutesforeachpaper.Thisincludesthetimetakentointroduceeachspeaker
andforquestionsfromtheaudience.Authorsshouldprepare their talk to last fifteen minutes.The
specificsessionassignmentforeachpresentationislistedinthesymposiumprogramaccordingto
papernumber.
Session Room
AlloralsessionswillbeintheBallroom.
Audio-VisualEquipment
TheSymposiumwillprovideaprojectorandlaptopequippedwithMicrosoftWindows10Proand
Office2016.Allpresentationsforagivensessionwillbepre-loadedontothelaptoppriortothestartof
thesession.AuthorsmusthavetheirpresentationsavailableonCD/DVDorUSBdriveforpreloading
priortothefirstsessionoftheday.MicrosoftPowerPointorAdobePDFpresentationsareacceptable.
TheSymposiumwillnothavetransparencyoropaqueprojectioncapabilities.Asinglelargeprojection
screenwillbeused.Donotplanpresentationsrequiringmultiplescreens.
Alaptopsimilartothatusedintheoralsessionswillbeavailableinthepreviewroomtoallowauthors
totesttheirpresentations.AuthorsareencouragedtoenlisttheaidofSymposiumorganizersif
problemsareencountered.
Note:Authorsshouldnotassumethatthefontsusedintheirpresentationswillbeavailableonthe
Symposiumcomputers.Presentationsshouldbepreparedwithembeddedfonts(notavailableinMac
versionsofPowerPoint).
Alaserpointerwillbeprovided.Podiumand/orlapelmicrophoneswillbeprovided.
Session Chairs
TwoSessionChairsareassignedtoeachoralsession.Theywillbeavailableinthesessionroom15
minutesbeforeeachsession.Pleasemakeyourselfknowntothesessionchairsduringthistimeso
thattheycanconfirmyourpresenceandreadiness.Allowsufficienttimeforthemtodemonstrateuse
oftheequipment,andtoassistyouinresolvinganyproblemsthatmaybefound.
Informationfor Poster SessionAuthors
Schedule Information
AllpostersbeingpresentedattheSymposiumarescheduledforpresentationduringoneoftwo
sessions,eachlasting2hours.ThesepostersessionswillconveneduringthemorningsofTuesday,May
9,andThursday,May11.Neitherofthepostersessionsisscheduledinparallelwithanyother
scheduledsymposiumactivity.Thespecificsessionassignmentforeachpresentationislistedinthe
symposiumprogramaccordingtopapernumber.
Session Room and Layout
PostersessionswillbeheldontheMezzanine.Thesessionroomwillbeavailableforpostersetupthe
previousday,whichallowsampletimeforauthorstomounttheirdisplayspriortocommencementof
theformalsession.
Eachoftheindividualposterboardsineachsessionwillidentifythepaperassignedtoit.Whensetting
upyour presentation, matchyour paper toitsassignedposterboard.Pleasehaveyourposterset
upwellinadvanceofthescheduledsessionstarttimeinordertoavoidanylast-minuteemergencies.
Presentersarekindlyaskedtoremovetheirdisplaysbytheendoftheday.
Session Chairmen
SessionChairmenwillbeassignedtoeachpostersession.Theseindividualsareknowledgeableabout
thesymposiumsiteanditsamenities,andwillbeavailablethroughoutthesessiontoassistauthors
withanyproblemstheymightencounter.
AuthorAbsence from Post
Presentersareexpectedtobeinattendanceattheirposterforthedurationoftheirrespectivesession.
However,itmaybecomenecessaryforapresentertobeabsentfromhispresentationstationfora
briefperiodoftime,suchastodiscussotherpostersinthesamesession.Thismaybedoneduringthe
postersessioniftheauthorfindsaperiodwhentherearenovisitors.Ifthisoccurs,andtheauthorhas
noco-authorpresent,heorsheshould:
1)Leaveanoteonthestationtableindicatinghisorherintendedwhereabouts.
2)Returnwithin10minutes.
Guidelinesfor Poster Preparation
Theseinstructionsaredesignedtoprovidepresenterswithguidanceonaposterpresentation.The
postersessionwillbeanimportantpartofthesymposiumprogram.Thepostersessionformat
providespresenterswithatremendousopportunitytointeractwithattendeesandcommandgreater
audienceinterestthanisnormallyavailable.Bymeansofillustrationsandbrieftextmountedonlarge
boards,presenterswillhaveanopportunitytocommunicatetheresultsoftheirworktothe
symposiumattendeesonaone-to-onebasisforalongerperiodthanisnormallyavailablefororal
presentations.
POSTERBOARD:Theusableareaoftheposterboardis44”Hx90”W.Thesurfaceconsistsofablack
mattefabric.EitherVelcro®orpushpinscanbeusedtosecuretheposterstotheboardsurface.
ORGANIZATIONANDLAYOUT:Thelayoutoftheposterboardshouldbedeterminedwellinadvanceof
thepostersession.Theinformalnatureandspontaneityofpostersessionpresentationsarenot
enhancedifthepresenterisseeinghisownpresentationforthefirsttime.Posterelementsareusually
arrangedfromtoptobottomandfromlefttorightforattractiveandlogicalflowofinformation.The
orderinwhichtheposterelementsaretobeviewedshouldbeindicatedbynumberingorarrows.
CONTENTOFPRESENTATION:Ashortabstractshouldbedisplayed.Oneormoreposterelements
shouldbedevotedtoaconcise,straightforwardstatementoftheobjectives,andshouldincludea
descriptionoftheworkandtypicalresults.Oneormoreposterelementsshouldpresentresultsand
observations,indicatingthemostimportantfindingsandadescriptionofthetestingdonetovalidate
theconclusions.Finally,aconclusionsectionshouldinterprettheresultsandgivetheirsignificance.
Thisshouldbeplacedatthelogicalendoftheposterpresentation.
Thepresentermaywanttohavesupportingmaterialsavailableforreference,includingtables,
equationsandothernotesthatmighthelpinansweringdetailedquestions.Theposterformatallows
foraninformaldiscussion.Thepresentationshouldbekeptconversationalandinteractive.The
presentershouldnotgivealectureorsimplyreadthesummaryorpaper.
SUPPLIES:Thepostersessionareawillbesetupwellinadvanceofthescheduledsessiontoenable
presenterstomounttheirpostermaterials.Thumbtacks,Velcro,tape,scissors,andfelttipmarkers
willbeavailabletoassistpresenterswithassemblingtheirposterandlastminutetouch-up.
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