OneNote 2016 Tutorial - Virginia Tech College of Engineering

OneNote 2016 Tutorial - Virginia Tech College of Engineering
VIRGINIATECH
OneNote2016Tutorial
GettingStartedGuide
Instructional Technology Team, College of Engineering Last Updated: Spring 2016 Email tabletteam@vt.edu if you need additional assistance after reading this document. Instructional Technology Team, College of Engineering, Virginia Tech Contents Why Use OneNote?......................................................................................................................... 3 Getting Started with Notebooks, Sections, and Pages ................................................................... 3 Creating a New Notebook ........................................................................................................... 3 Creating a New Section and Renaming a Section ....................................................................... 4 Creating a New Page and Renaming a Page ............................................................................... 4 Changing the Color of a Section .................................................................................................. 5 Adding Lines to a Page ................................................................................................................ 5 Sending a Document to OneNote ................................................................................................... 5 Typing and Inking ............................................................................................................................ 7 Typing in OneNote ...................................................................................................................... 7 Inking in OneNote ....................................................................................................................... 7 Erase Inking ................................................................................................................................. 8 Converting Ink to Text ................................................................................................................. 8 Tags ................................................................................................................................................. 9 Tagging your Notes ..................................................................................................................... 9 Removing a Tag ......................................................................................................................... 10 Finding your Tags and Creating a Summary Page ..................................................................... 11 Inserting Space .............................................................................................................................. 12 Recording ...................................................................................................................................... 13 Recording Audio or Video ......................................................................................................... 13 Renaming a Recording .............................................................................................................. 14 Replaying Audio or Video .......................................................................................................... 14 Searching ....................................................................................................................................... 15 Making Audio and Video Notes Searchable ............................................................................. 15 Searching Your Notes ................................................................................................................ 15 Page Versions ................................................................................................................................ 16 Mailing a OneNote Page ............................................................................................................... 16 Sharing a Notebook ...................................................................................................................... 17 Accessing your Notebook Online on OneNote Desktop ........................................................... 17 Sharing your Notebook with Others ......................................................................................... 18 Inviting People ...................................................................................................................... 18 Getting a Sharing Link ........................................................................................................... 18 1 Instructional Technology Team, College of Engineering, Virginia Tech Accessing your Notebook Online .............................................................................................. 19 Storing your Notebook on the Cloud ........................................................................................ 19 Manually Syncing your Notebook with the Cloud in OneDrive ................................................ 19 2 Instructional Technology Team, College of Engineering, Virginia Tech Why Use OneNote? OneNote is the ultimate virtual notebook that enables users to create notes in various formats, share those notes, sync those notes with the cloud, and collaborate with others. You can easily create typed, handwritten, audio and video notes, and search those notes. You do not have to worry about forgetting to save those notes because everything is saved automatically as you work. There is also a free OneNote app available for both iOS and Android devices. Both apps allow you to see your handwritten notes. Getting Started with Notebooks, Sections, and Pages When you first start using OneNote, a notebook named “Personal” is already created for you. This notebook will contain several folders. Each folder contains pages. Creating a New Notebook 1. Click then click OR click (your active notebook name) and 2. Select where you would like to store your notebook and type your ‘Notebook Name’ 3. Select 3 Instructional Technology Team, College of Engineering, Virginia Tech 4. Your new notebook will be created and become the active notebook Creating a New Section and Renaming a Section 1. Select 2. Change the default name if desired 3. If you want to change a section name later, right click to Select the section name and select ‘Rename’ Creating a New Page and Renaming a Page 1. Select 2. To change the name of a page, right Select the page name and click ‘Rename’ 3. Type the new page name in the hightlighted area above the line 4 Instructional Technology Team, College of Engineering, Virginia Tech Changing the Color of a Section 1. Right Select the section name 2. Select ‘Section Color’ 3. Select a color Adding Lines to a Page 1. Select the tab 2. Select the bottom half of 3. Select the type of lines you want on your page Sending a Document to OneNote Anything that can be printed can be converted into a OneNote page. 1. Go to the printer options in whatever program you are using 2. Select ‘Send to OneNote 2013’ as your printer option and print the document 3. Select where you want the document to appear in OneNote and select ‘OK’ 5 Instructional Technology Team, College of Engineering, Virginia Tech 4. The document will appear in the desired location Please Note: The key can be used to bring up a shortcut to send a quick note to OneNote. It is automatically filed at the bottom in the “Quick Note” notebook. 6 Instructional Technology Team, College of Engineering, Virginia Tech Typing and Inking OneNote supports both keyboard typing and inking with a stylus. Typing in OneNote 1. Select the tab 2. Select 3. Place your cursor somewhere on the page and begin typing 4. Font type, size, and color and be adjusted in the tab Inking in OneNote 1. Select the tab 2. Select an ink color/thickness 3. Other colors and thicknesses can be selected using 7 Instructional Technology Team, College of Engineering, Virginia Tech Please note that you can still ink without a stylus by using your finger, just select the Draw with Touch option. Note that this option is available for only touch‐enabled tablets. Erase Inking 1. Select the tab 2. Select the bottom half of 3. Select the type of eraser you would like to use 4. Drag your eraser over the ink you would like to delete Converting Ink to Text 1. Write with your inking tool as clearly as possible 2. Select 3. With your cursor, draw a circle around the inked text 4. The inked text should be highlighted like this 5. Select and your inked text with will be converted 8 Instructional Technology Team, College of Engineering, Virginia Tech Tags You can tag your notes with different shapes using the Tags section. The tags are anything from a “To Do” checkbox to highlighted passages for definitions. You can then search for the items you tagged using “Find Tags.” Tagging your Notes 1. Go to the tab 2. Type/ink and select something you’d like to tag (use inked text) 3. Select a tag from the list in the (use the arrows to scroll and see more tags) Please note that a line of text can contain multiple tags Creating Outlook Tasks 1. Go to the tab 2. Type/ink and select something you’d like to tag (use inked text) 3. Select tab to select in the tab to select and select the task due date 9 Instructional Technology Team, College of Engineering, Virginia Tech 4. The task will appear in MS Outlook in your task list Removing a Tag 1. Right Click on the tag icon 2. Select ‘Remove Tag’ 3. For Outlook Tasks, you can select ‘remove tag’ to remove the tag without deleting the outlook task, or you can select ‘Delete Outlook Task’ to completely removed the tag and task in Outlook 10 Instructional Technology Team, College of Engineering, Virginia Tech Finding your Tags and Creating a Summary Page 1. Go to the tab 2. Select 3. A ‘Tags Summary’ section will appear on the screen where you can group your tags by ‘Tag Name’, ‘Section’, ‘Title’, ‘Date’, and ‘Note Text’. 11 Instructional Technology Team, College of Engineering, Virginia Tech 4. To create a summary page of your results, select Inserting Space This feature creates space between notes you have written. It works horizontally as well as vertically. 1. Go to the 2. Select or the tab 12 Instructional Technology Team, College of Engineering, Virginia Tech 3. Drag your cursor on the screen to create additional space Recording You can record audio or video in OneNote and OneNote will place the recording in your notes with a timestamp attached. OneNote also automatically makes the title of the recording searchable. Recording Audio or Video 1. Go to the 2. Select tab or 3. An tab will appear 4. An icon with a timestamp will appear on the screen Please note that your icon will be the same as your default audio and video player on your computer. 13 Instructional Technology Team, College of Engineering, Virginia Tech 5. While recording video, the live feed will also display as a pop‐up window 6. Select to pause the recording or to stop it Renaming a Recording 1. Right click on the video or audio icon 2. Select ‘Rename’ and rename the file Replaying Audio or Video 1. Double click on the audio or video icon 2. Control the playback in the tab 14 Instructional Technology Team, College of Engineering, Virginia Tech Searching OneNote allows you to search your typed and handwritten notes, as well as audio and video notes. Making Audio and Video Notes Searchable 1. Select then 2. Select the tab 3. Under the ‘Audio Search section’ check the checkbox 4. Select from the popup menu 5. Select ‘OK’ Searching Your Notes 1. Type the term you will like to search for in the screen 2. Select on the right side of in the search box and select where you would like to search for the term 3. The search term will be highlighted wherever it appears and links to other places where the search terms is located will appear 15 Instructional Technology Team, College of Engineering, Virginia Tech Page Versions OneNote will allow you to viewanearlierversionofthecurrentpage. 1. Go to the page were you would like to see previous version 2. On the History tab, select 3. Underneath the page name in the side bar, page versions with the date and author will appear 4. Select a page version 5. Select version to restore a previous Mailing a OneNote Page You can email a page of your notes straight from OneNote. OneNote will use your default email program to send the email. 16 Instructional Technology Team, College of Engineering, Virginia Tech 1. Go to the tab 2. Select 3. An email window will appear containing the OneNote page content Sharing a Notebook Sharing your notebook involves syncing your desktop Notebooks with the online (OneDrive) or sharing a link of the OneNote Notebook stored in the cloud Accessing your Notebook Online on OneNote Desktop Now that you have access to your organizational network 1. Navigate to your any OneNote online notebook and open it 17 Instructional Technology Team, College of Engineering, Virginia Tech 2. At the top of the page, select “Open in ” 3. Your OneNote will be automatically opened in your OneNote desktop a. Be sure that you are still logged on to the CAS (VT ACTIVE DIRECTORY) or log in whenever you will be prompted b. This process take a little bit of time to open and sync your OneNote Desktop with the OneNote Online Sharing your Notebook with Others 1. Select 2. Select then beside the notebook you want to share 3. Select 4. It should take you to the screen InvitingPeople
1. Select 2. Complete email form and select GettingaSharingLink
1. Select 2. Select beside the type of link you would like to create 3. Right click on the link to copy it 4. To disable the link, select Please note that when a link is disabled, the old link will not work. When a link is created again after being disabled, a different link is created. 18 Instructional Technology Team, College of Engineering, Virginia Tech Accessing your Notebook Online This feature can be used for storing your notebook on the cloud and sharing it with others. All of your notebooks can be accessed online at https://onedrive.live.com/ Storing your Notebook on the Cloud 1. Select and 2. Select beside the notebook you want to share 3. Select 4. It should take you to the 5. Select screen 6. Select and enter your email address 7. Select 8. If you have a Microsoft OneDrive account a. Enter your password b. Select 9. If you do not have a Microsoft OneDrive account a. Select b. Complete the form and select 10. Select 11. Select Manually Syncing your Notebook with the Cloud in OneDrive OneNote automatically syncs your notebook to the cloud whenever changes are made by default but you can also sync manually. 1. Select then 19 Instructional Technology Team, College of Engineering, Virginia Tech 2. Select 3. Select to sync to sync all notebooks or beside the notebook you would like 20 
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