Keyboard shortcuts
Keyboard shortcuts
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Keyboard shortcuts
Which keys do you want to use?
Keys for working in a spreadsheet
Keys for moving and scrolling in a worksheet or workbook
Keys for previewing and printing a document
Keys for working with worksheets, charts, and macros
Keys for working with data
Keys for entering data
Keys for formatting data
Keys for editing data
Keys for selecting data and cells
Keys for selecting charts and chart items
Keys to use with databases and lists
Keys for outlining data
Keys to use with PivotTable and PivotChart reports
Keys to use with the OLAP Cube Wizard
Keys for working in Microsoft Office
Keys for menus and toolbars
Keys for windows, dialog boxes, and edit boxes
Keys for the Office Assistant
Keys for working with the Open and Save As dialog boxes
Keys for sending e-mail messagesl
Keys for working with drawing objects, AutoShapes, WordArt, and other objects
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Print a list of shortcut keys
1. If the Contents tab isn't visible, press ALT+C to display it.
2. Select the heading Shortcut Keys, press ALT+O, and then press P.
3. Click Print the selected heading and all subtopics.
4. Select the printing options you want.
Accessibility for people with disabilities
Microsoft Excel contains features that make it easier for people who are blind or have low vision to read
and for those with limited dexterity to write. Learn about using accessibility features.
What do you want to do?
Change the magnification and color of text
Customize toolbars and menus
Use keyboard shortcuts
Automate entering and editing text and data
Change the magnification and color of text
Magnify or reduce the screen display
Make toolbar buttons larger
Scroll and zoom on a Microsoft Excel sheet by using the Microsoft IntelliMouse pointing device
Change the color palette used in a workbook
Change the font and colors for Help topics
Customize toolbars and menus
Create a toolbar
Group related buttons and menus on a toolbar
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Add a button to a toolbar
Add a command to a menu
Use keyboard shortcuts
Use shortcut keys
Print a list of shortcut keys
Automate entering and editing text and data
Correct spelling and typing errors as you type
Quickly fill in repeated entries in a column
About accessibility for people with disabilities
Change the magnification and color of text
You can change the magnification of your spreadsheet to make information easier to read on the screen.
You can also make toolbar buttons larger so they're easier to see and use. If you use the Microsoft
IntelliMouse pointing device, you can scroll and zoom directly from the mouse instead of clicking
buttons on the screen. For example, you can automatically scroll to the end of the document with just
one mouse click. You can also create a custom color palette so that only colors you define are used.
In Help topics, you can change the font and colors.
Customize toolbars and menus
If you use only a subset of toolbar buttons and commands, you can create a toolbar that contains only
those buttons and menus you use most often. You can also group toolbar buttons and menu commands
together in a way that makes the most sense to you.
Use keyboard shortcuts
Many features and commands are available directly from the keyboard. You can also view and print lists
of all available shortcut keys.
Automate entering and editing text and data
Microsoft Excel can correct common spelling and typing errors as you work and, when you type a few
identifying characters, can automatically complete recurring entries within a column.
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Customize the operating system
You can set or change system accessibility options. For example, with the Windows MouseKeys feature,
you can use the numeric keypad to move the pointer and to click, double-click, and drag. On the
Windows Start menu, point to Settings, and then click Control Panel. Double-click Accessibility
Options, click the tab you want, and then select the options you want. For Help on an option, select the
option, and then press SHIFT+F1.
More information
More complete information about Microsoft services for people with disabilities is available in an
appendix in Discovering Microsoft Office 2000. For example, you'll find information about how people
who are deaf or hard-of-hearing can contact the Microsoft Sales and Information Center or Microsoft
Support Network. You'll also find information about obtaining Microsoft documentation from
Recording for the Blind, Inc., for people who have difficulty reading or handling printed documentation.
This appendix also describes third-party hardware and software products that make personal computers
easier to use by people with disabilities, and it lists organizations to contact for additional information.
If you have access to the World Wide Web, you can learn more about using accessibility features that
are included in Microsoft operating systems and other Microsoft products.
Keys for moving and scrolling in a worksheet or
workbook
Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To
restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print
this topic, press ALT+O and then press P.
This topic lists:
Keys for moving and scrolling in a worksheet or workbook
Keys for moving in a worksheet with End mode on
Keys for moving in a worksheet with SCROLL LOCK on
Keys for moving and scrolling in a worksheet or workbook
Press
To
Arrow keys
Move one cell up, down, left, or right
CTRL+arrow key
Move to the edge of the current data region
HOME
Move to the beginning of the row
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CTRL+HOME
Move to the beginning of the worksheet
CTRL+END
Move to the last cell on the worksheet, which is the cell at the
intersection of the rightmost used column and the bottommost used row (in the lower-right corner), or the cell opposite
the home cell, which is typically A1
PAGE DOWN
Move down one screen
PAGE UP
Move up one screen
ALT+PAGE DOWN
Move one screen to the right
ALT+PAGE UP
Move one screen to the left
CTRL+PAGE DOWN
Move to the next sheet in the workbook
CTRL+PAGE UP
Move to the previous sheet in the workbook
CTRL+F6 or CTRL+TAB
Move to the next workbook or window
CTRL+SHIFT+F6 or
CTRL+SHIFT+TAB
Move to the previous workbook or window
F6
Move to the next pane in a workbook that has been split
SHIFT+F6
Move to the previous pane in a workbook that has been split
CTRL+BACKSPACE
Scroll to display the active cell
F5
Display the Go To dialog box
SHIFT+F5
Display the Find dialog box
SHIFT+F4
Repeat the last Find action (same as Find Next)
TAB
Move between unlocked cells on a protected worksheet
Return to top
Keys for moving in a worksheet with End mode on
Press
To
END
Turn End mode on or off
END, arrow key
Move by one block of data within a row or column
END, HOME
Move to the last cell on the worksheet, which is the cell at the
intersection of the rightmost used column and the bottommost used row (in the lower-right corner), or the cell opposite
the home cell, which is typically A1
END, ENTER
Move to the last cell to the right in the current row that is not
blank; unavailable if you have selected the Transition
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navigation keys check box on the Transition tab (Tools
menu, Options command)
Return to top
Keys for moving in a worksheet with SCROLL LOCK on
Press
To
SCROLL LOCK
Turn SCROLL LOCK on or off
HOME
Move to the cell in the upper-left corner of the window
END
Move to the cell in the lower-right corner of the window
UP ARROW or DOWN ARROW
Scroll one row up or down
LEFT ARROW or RIGHT ARROW
Scroll one column left or right
Return to top
Tip When you use scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned
off, your selection moves the distance you scroll. If you want to preserve your selection while you scroll
through the worksheet, turn on SCROLL LOCK first.
Keys for previewing and printing a document
Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To
restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print
this topic, press ALT+O and then press P.
Press
CTRL+P or CTRL+SHIFT+F12
To
Display the Print dialog box
Work in print preview
Press
To
Arrow keys
Move around the page when zoomed in
PAGE UP or PAGE DOWN
Move by one page when zoomed out
CTRL+UP ARROW or CTRL+LEFT ARROW Move to the first page when zoomed out
CTRL+DOWN ARROW or CTRL+RIGHT
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ARROW
Move to the last page when zoomed out
Keys for working with worksheets, charts, and
macros
Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To
restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print
this topic, press ALT+O and then press P.
Press
To
SHIFT+F11 or ALT+SHIFT+F1
Insert a new worksheet
F11 or ALT+F1
Create a chart that uses the current range
ALT+F8
Display the Macro dialog box
ALT+F11
Display the Visual Basic Editor
CTRL+F11
Insert a Microsoft Excel 4.0 macro sheet
CTRL+PAGE DOWN
Move to the next sheet in the workbook
CTRL+PAGE UP
Move to the previous sheet in the workbook
SHIFT+CTRL+PAGE DOWN
Select the current and next sheet in the workbook
SHIFT+CTRL+PAGE UP
Select the current and previous sheet in the workbook
Keys for entering data
Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To
restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print
this topic, press ALT+O and then press P.
This topic lists:
Keys for entering data on a worksheet
Keys for working in cells or the formula bar
Keys for entering data on a worksheet
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Press
To
ENTER
Complete a cell entry and move down in the selection
ALT+ENTER
Start a new line in the same cell
CTRL+ENTER
Fill the selected cell range with the current entry
SHIFT+ENTER
Complete a cell entry and move up in the selection
TAB
Complete a cell entry and move to the right in the selection
SHIFT+TAB
Complete a cell entry and move to the left in the selection
ESC
Cancel a cell entry
BACKSPACE
Delete the character to the left of the insertion point, or
delete the selection
DELETE
Delete the character to the right of the insertion point, or
delete the selection
CTRL+DELETE
Delete text to the end of the line
Arrow keys
Move one character up, down, left, or right
HOME
Move to the beginning of the line
F4 or CTRL+Y
Repeat the last action
SHIFT+F2
Edit a cell comment
CTRL+SHIFT+F3
Create names from row and column labels
CTRL+D
Fill down
CTRL+R
Fill to the right
CTRL+F3
Define a name
Return to top
Keys for working in cells or the formula bar
Press
To
BACKSPACE
Edit the active cell and then clear it, or delete the preceding
character in the active cell as you edit cell contents
ENTER
Complete a cell entry
CTRL+SHIFT+ENTER
Enter a formula as an array formula
ESC
Cancel an entry in the cell or formula bar
CTRL+A
Display the Formula Palette after you type a function name
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in a formula
CTRL+SHIFT+A
Insert the argument names and parentheses for a function
after you type a function name in a formula
CTRL+K
Insert a hyperlink
ENTER (in a cell with a hyperlink)
Activate a hyperlink
F2
Edit the active cell and position the insertion point at the
end of the line
F3
Paste a defined name into a formula
SHIFT+F3
Paste a function into a formula
F9
Calculate all sheets in all open workbooks
CTRL+ALT+F9
Calculate all sheets in the active workbook
SHIFT+F9
Calculate the active worksheet
= (equal sign)
Start a formula
ALT+= (equal sign)
Insert the AutoSum formula
CTRL+; (semicolon)
Enter the date
CTRL+SHIFT+: (colon)
Enter the time
CTRL+SHIFT+" (quotation mark)
Copy the value from the cell above the active cell into the
cell or the formula bar
CTRL+` (single left quotation mark)
Alternate between displaying cell values and displaying cell
formulas
CTRL+' (apostrophe)
Copy a formula from the cell above the active cell into the
cell or the formula bar
ALT+DOWN ARROW
Display the AutoComplete list
Return to top
Keys for formatting data
Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To
restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print
this topic, press ALT+O and then press P.
Press
ALT+' (apostrophe)
To
Display the Style dialog box
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CTRL+1
Display the Format Cells dialog box
CTRL+SHIFT+~
Apply the General number format
CTRL+SHIFT+$
Apply the Currency format with two decimal places (negative
numbers appear in parentheses)
CTRL+SHIFT+%
Apply the Percentage format with no decimal places
CTRL+SHIFT+^
Apply the Exponential number format with two decimal
places
CTRL+SHIFT+#
Apply the Date format with the day, month, and year
CTRL+SHIFT+@
Apply the Time format with the hour and minute, and indicate
A.M. or P.M.
CTRL+SHIFT+!
Apply the Number format with two decimal places, thousands
separator, and minus sign (–) for negative values
CTRL+SHIFT+&
Apply the outline border
CTRL+SHIFT+_
Remove outline borders
CTRL+B
Apply or remove bold formatting
CTRL+I
Apply or remove italic formatting
CTRL+U
Apply or remove an underline
CTRL+5
Apply or remove strikethrough formatting
CTRL+9
Hide rows
CTRL+SHIFT+( (opening
parenthesis)
Unhide rows
CTRL+0 (zero)
Hide columns
CTRL+SHIFT+) (closing
parenthesis)
Unhide columns
Keys for editing data
Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To
restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print
this topic, press ALT+O and then press P.
This topic lists:
Keys for editing data
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Keys for inserting, deleting, and copying a selection
Keys for moving within a selection
Keys for editing data
Press
To
F2
Edit the active cell and put the insertion point at the end
of the line
ESC
Cancel an entry in the cell or formula bar
BACKSPACE
Edit the active cell and then clear it, or delete the
preceding character in the active cell as you edit the cell
contents
F3
Paste a defined name into a formula
ENTER
Complete a cell entry
CTRL+SHIFT+ENTER
Enter a formula as an array formula
CTRL+A
Display the Formula Palette after you type a function
name in a formula
CTRL+SHIFT+A
Insert the argument names and parentheses for a
function, after you type a function name in a formula
F7
Display the Spelling dialog box
Return to top
Keys for inserting, deleting, and copying a selection
Press
To
CTRL+C
Copy the selection
CTRL+X
Cut the selection
CTRL+V
Paste the selection
DELETE
Clear the contents of the selection
CTRL+HYPHEN
Delete the selection
CTRL+Z
Undo the last action
CTRL+SHIFT+PLUS SIGN
Insert blank cells
Return to top
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Keys for moving within a selection
Press
To
ENTER
Move from top to bottom within the selection (down), or
move in the direction that is selected on the Edit tab (Tools
menu, Options command)
SHIFT+ENTER
Move from bottom to top within the selection (up), or move
opposite to the direction that is selected on the Edit tab (Tools
menu, Options command)
TAB
Move from left to right within the selection, or move down
one cell if only one column is selected
SHIFT+TAB
Move from right to left within the selection, or move up one
cell if only one column is selected
CTRL+PERIOD
Move clockwise to the next corner of the selection
CTRL+ALT+RIGHT ARROW
Move to the right between nonadjacent selections
CTRL+ALT+LEFT ARROW
Move to the left between nonadjacent selections
Return to top
Keys for selecting data and cells
Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To
restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print
this topic, press ALT+O and then press P.
This topic lists:
Keys for selecting cells, columns, or rows
Keys for extending the selection with End mode on
Keys for selecting cells that have special characteristics
Keys for selecting cells, columns, or rows
Press
CTRL+SHIFT+* (asterisk)
To
Select the current region around the active cell (the current
region is a data area enclosed by blank rows and blank
columns)
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SHIFT+arrow key
Extend the selection by one cell
CTRL+SHIFT+arrow key
Extend the selection to the last nonblank cell in the same
column or row as the active cell
SHIFT+HOME
Extend the selection to the beginning of the row
CTRL+SHIFT+HOME
Extend the selection to the beginning of the worksheet
CTRL+SHIFT+END
Extend the selection to the last used cell on the worksheet
(lower-right corner)
CTRL+SPACEBAR
Select the entire column
SHIFT+SPACEBAR
Select the entire row
CTRL+A
Select the entire worksheet
SHIFT+BACKSPACE
Select only the active cell when multiple cells are selected
SHIFT+PAGE DOWN
Extend the selection down one screen
SHIFT+PAGE UP
Extend the selection up one screen
CTRL+SHIFT+SPACEBAR
With an object selected, select all objects on a sheet
CTRL+6
Alternate between hiding objects, displaying objects, and
displaying placeholders for objects
CTRL+7
Show or hide the Standard toolbar
F8
Turn on extending a selection by using the arrow keys
SHIFT+F8
Add another range of cells to the selection; or use the arrow
keys to move to the start of the range you want to add, and
then press F8 and the arrow keys to select the next range
SCROLL LOCK, SHIFT+HOME
Extend the selection to the cell in the upper-left corner of the
window
SCROLL LOCK, SHIFT+END
Extend the selection to the cell in the lower-right corner of the
window
Return to top
Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK
turned off, your selection moves the distance you scroll. If you want to keep the same selection as you
scroll, turn on SCROLL LOCK first.
Keys for extending the selection with End mode on
Press
END
To
Turn End mode on or off
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END, SHIFT+arrow key
Extend the selection to the last nonblank cell in the same
column or row as the active cell
END, SHIFT+HOME
Extend the selection to the last cell used on the worksheet
(lower-right corner)
END, SHIFT+ENTER
Extend the selection to the last cell in the current row. This
keystroke is unavailable if you selected the Transition
navigation keys check box on the Transition tab (Tools
menu, Options command).
Return to top
Keys for selecting cells that have special characteristics
Press
To
CTRL+SHIFT+* (asterisk)
Select the current region around the active cell (the current
region is a data area enclosed by blank rows and blank
columns)
CTRL+/
Select the current array, which is the array that the active cell
belongs to
CTRL+SHIFT+O (the letter O)
Select all cells with comments
CTRL+\
Select cells in a row that don't match the value in the active
cell in that row. You must select the row starting with the
active cell.
CTRL+SHIFT+|
Select cells in a column that don't match the value in the
active cell in that column. You must select the column starting
with the active cell.
CTRL+[ (opening bracket)
Select only cells that are directly referred to by formulas in
the selection
CTRL+SHIFT+{ (opening brace)
Select all cells that are directly or indirectly referred to by
formulas in the selection
CTRL+] (closing bracket)
Select only cells with formulas that refer directly to the active
cell
CTRL+SHIFT+} (closing brace)
Select all cells with formulas that refer directly or indirectly to
the active cell
ALT+; (semicolon)
Select only visible cells in the current selection
Return to top
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Keys for selecting charts and chart items
Keys for selecting a chart sheet
Press
To
CTRL+PAGE DOWN
Select the next sheet in the workbook, until the chart sheet
you want is selected
CTRL+PAGE UP
Select the previous sheet in the workbook, until the chart
sheet you want is selected
Keys for selecting an embedded chart
Note The Drawing toolbar must already be displayed.
1. Press F10 to make the menu bar active.
2. Press CTRL+TAB or CTRL+SHIFT+TAB to select the Drawing toolbar.
3. Press the RIGHT ARROW key to select the Select Objects
button on the Drawing toolbar.
4. Press CTRL+ENTER to select the first object.
5. Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until
sizing handles appear on the embedded chart you want to select.
6. Press CTRL+ENTER to make the chart active.
Keys for selecting chart items
Press
To
DOWN ARROW
Select the previous group of items
UP ARROW
Select the next group of items
RIGHT ARROW
Select the next item within the group
LEFT ARROW
Select the previous item within the group
There are also keys to use with PivotChart reports.
Keys to use with databases and lists
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Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To
restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print
this topic, press ALT+O and then press P.
This topic lists:
Keys for working with a data form
Keys for using AutoFilter
Keys for working with a data form
Press
To
ALT+key, where key is the underlined
letter in the field or command name
Select a field or a command button
DOWN ARROW
Move to the same field in the next record
UP ARROW
Move to the same field in the previous record
TAB
Move to the next field you can edit in the record
SHIFT+TAB
Move to the previous field you can edit in the record
ENTER
Move to the first field in the next record
SHIFT+ENTER
Move to the first field in the previous record
PAGE DOWN
Move to the same field 10 records forward
CTRL+PAGE DOWN
Move to a new record
PAGE UP
Move to the same field 10 records back
CTRL+PAGE UP
Move to the first record
HOME or END
Move to the beginning or end of a field
SHIFT+END
Extend a selection to the end of a field
SHIFT+HOME
Extend a selection to the beginning of a field
LEFT ARROW or RIGHT ARROW
Move one character left or right within a field
SHIFT+LEFT ARROW
Select the character to the left
SHIFT+RIGHT ARROW
Select the character to the right
Return to top
Keys for using AutoFilter
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Press
To
Arrow keys to select the cell that
contains the column label, and then
press ALT+DOWN ARROW
Display the AutoFilter list for the current column
DOWN ARROW
Select the next item in the AutoFilter list
UP ARROW
Select the previous item in the AutoFilter list
ALT+UP ARROW
Close the AutoFilter list for the current column
HOME
Select the first item (All) in the AutoFilter list
END
Select the last item in the AutoFilter list
ENTER
Filter the list by using the selected item in the AutoFilter
list
Return to top
Keys for outlining data
Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To
restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print
this topic, press ALT+O and then press P.
Press
To
ALT+SHIFT+RIGHT ARROW
Group rows or columns
ALT+SHIFT+LEFT ARROW
Ungroup rows or columns
CTRL+8
Display or hide outline symbols
CTRL+9
Hide selected rows
CTRL+SHIFT+( (opening parenthesis)
Unhide selected rows
CTRL+0 (zero)
Hide selected columns
CTRL+SHIFT+) (closing parenthesis)
Unhide selected columns
Keys to use with PivotTable and PivotChart
reports
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Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To
restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print
this topic, press ALT+O and then press P.
This topic lists:
Keys for the PivotTable and PivotChart Wizard
Keys for page fields in a PivotTable or PivotChart report
Keys for laying out a PivotTable or PivotChart report
Keys for grouping and ungrouping PivotTable items
Keys for the PivotTable and PivotChart Wizard
Press
To
UP ARROW or DOWN ARROW
Select the previous or next field button in the list
LEFT ARROW or RIGHT ARROW
Select the field button to the left or right in a multicolumn
field button list
ALT+C
Move the selected field into the Column area
ALT+D
Move the selected field into the Data area
ALT+L
Display the PivotTable Field dialog box
ALT+P
Move the selected field into the Page area
ALT+R
Move the selected field into the Row area
Return to top
Keys for page fields in a PivotTable or PivotChart report
Press
To
CTRL+SHIFT+* (asterisk)
Select the entire PivotTable report
Arrow keys to select the cell that
contains the field, and then
ALT+DOWN ARROW
Display the list for the current field in a PivotTable report
Arrow keys to select the page field in a
PivotChart report, and then
ALT+DOWN ARROW
Display the list for the current page field in a PivotChart
report
UP ARROW
Select the previous item in the list
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DOWN ARROW
Select the next item in the list
HOME
Select the first visible item in the list
END
Select the last visible item in the list
ENTER
Display the selected item
SPACEBAR
Select or clear a check box in the list
Return to top
Keys for laying out a PivotTable or PivotChart report
1. Press F10 to make the menu bar active.
2. Press CTRL+TAB or CTRL+SHIFT+TAB to select the PivotTable toolbar.
3. Press the LEFT ARROW or RIGHT ARROW key to select the menu to the left or right or, when
a submenu is visible, to switch between the main menu and submenu.
4. Press ENTER (on a field button) and the DOWN ARROW and UP ARROW keys to select the
area you want to move the selected field to.
Note To scroll to the top or bottom of the field list, press ENTER on the More Fields
button.
or
Return to top
Keys for grouping and ungrouping PivotTable items
Press
To
ALT+SHIFT+RIGHT ARROW
Group selected PivotTable items
ALT+SHIFT+LEFT ARROW
Ungroup selected PivotTable items
Return to top
Keys to use with the OLAP Cube Wizard
Use these keys to complete Step 2 in the OLAP Cube Wizard.
To move a field from the Source fields list to the Dimensions box
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1. Press the TAB key to select the Source fields list.
2. Press the UP ARROW or DOWN ARROW key to select the field you want to move.
Because you cannot change the order of a field after you move it, select first the field you want to
appear at the top of the Dimensions box.
3. Press the TAB key to select the > button, and then press ENTER.
4. To move other fields, repeat steps 1 through 3.
To move a field to a lower or higher level in the Dimensions box
1. Press the TAB key to select the Dimensions box.
2. Press the UP ARROW or DOWN ARROW key to select the field you want to move.
3. Press CTRL+X.
4. Press the UP ARROW or DOWN ARROW key to select where you want to move the field.
5. Press CTRL+V.
Keys for menus and toolbars
Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To
restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print
this topic, press ALT+O and then press P.
Press
F10 or ALT
To
Make the menu bar active, or close a visible menu and
submenu at the same time
TAB or SHIFT+TAB (when a toolbar is
active)
Select the next or previous button or menu on the toolbar
CTRL+TAB or CTRL+SHIFT+TAB
(when a toolbar is active)
Select the next or previous toolbar
ENTER
Open the selected menu, or perform the action assigned to
the selected button
SHIFT+F10
Show a shortcut menu
ALT+SPACEBAR
Show the program icon menu (on the program title bar)
DOWN ARROW or UP ARROW (with
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the menu or submenu displayed)
Select the next or previous command on the menu or
submenu
LEFT ARROW or RIGHT ARROW
Select the menu to the left or right or, with a submenu
visible, switch between the main menu and the submenu
HOME or END
Select the first or last command on the menu or submenu
ESC
Close the visible menu or, with a submenu visible, close
the submenu only
CTRL+DOWN ARROW
Display the full set of commands on a menu
Tip You can select any menu command on the menu bar or on a visible toolbar with the keyboard. To
select the menu bar, press ALT. (Then to select a toolbar, press CTRL+TAB repeatedly until you select
the toolbar you want.) Press the underlined letter in the menu name that contains the command you
want. In the menu that appears, press the underlined letter in the command name that you want.
Keys for windows, dialog boxes, and edit boxes
Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To
restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print
this topic, press ALT+O and then press P.
This topic lists shortcut keys for:
Keys for windows
Keys for dialog boxes
Keys for edit boxes in dialog boxes
Keys for windows
In a window, press
To
ALT+TAB
Switch to the next program
ALT+SHIFT+TAB
Switch to the previous program
CTRL+ESC
Show the Windows Start menu
CTRL+W or CTRL+F4
Close the active workbook window
CTRL+F5
Restore the active workbook window size
F6
Move to the next pane in a workbook that has been split
SHIFT+F6
Move to the previous pane in a workbook that has been split
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CTRL+F6
Switch to the next workbook window
CTRL+SHIFT+F6
Switch to the previous workbook window
CTRL+F7
Carry out the Move command (workbook icon menu, menu
bar), or use the arrow keys to move the window
CTRL+F8
Carry out the Size command (workbook icon menu, menu
bar), or use the arrow keys to size the window
CTRL+F9
Minimize the workbook window to an icon
CTRL+F10
Maximize or restore the workbook window
PRTSCR
Copy the image of the screen to the Clipboard
ALT+PRINT SCREEN
Copy the image of the active window to the Clipboard
Return to top
Keys for dialog boxes
In a dialog box, press
To
TAB
Move to the next option or option group
SHIFT+TAB
Move to the previous option or option group
CTRL+TAB or CTRL+PAGE DOWN Switch to the next tab in a dialog box
CTRL+SHIFT+TAB or CTRL+PAGE
UP
Switch to the previous tab in a dialog box
Arrow keys
Move between options in the active drop-down list box or
between some options in a group of options
SPACEBAR
Perform the action assigned to the active button (the button
with the dotted outline), or select or clear the active check
box
Letter key for the first letter in the
option name you want (when a dropdown list box is selected)
Move to an option in a drop-down list box
ALT+letter, where letter is the key for
the underlined letter in the option
name
Select an option, or select or clear a check box
ALT+DOWN ARROW
Open the selected drop-down list box
ENTER
Perform the action assigned to the default command button
in the dialog box (the button with the bold outline — often
the OK button)
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ESC
Cancel the command and close the dialog box
Return to top
Keys for edit boxes in dialog boxes
In an edit box, press
To
HOME
Move to the beginning of the entry
END
Move to the end of the entry
LEFT ARROW or RIGHT ARROW
Move one character to the left or right
CTRL+LEFT ARROW
Move one word to the left
CTRL+RIGHT ARROW
Move one word to the right
SHIFT+LEFT ARROW
Select or unselect one character to the left
SHIFT+RIGHT ARROW
Select or unselect one character to the right
CTRL+SHIFT+LEFT ARROW
Select or unselect one word to the left
CTRL+SHIFT+RIGHT ARROW
Select or unselect one word to the right
SHIFT+HOME
Select from the insertion point to the beginning of the entry
SHIFT+END
Select from the insertion point to the end of the entry
Return to top
Keys for working with the Open and Save As
dialog boxes
Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To
restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print
this topic, press ALT+O and then press P.
Press
To
CTRL+F12 or CTRL+O
Display the Open dialog box
ALT+F2 or F12 or CTRL+S
Save the active workbook
ALT+SHIFT+F2 or SHIFT+F12
Display the Save as dialog box
ALT+1
Go to the previous folder (
)
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ALT+2
Open the folder up one level from the open folder (Up One Level
button
)
ALT+3
Close the dialog box, and open your World Wide Web search
page (Search the Web button
)
ALT+4
Delete the selected folder or file (Delete button
ALT+5
Create a new subfolder in the open folder (Create New Folder
button
)
ALT+6
Switch between List, Details, Properties, and Preview views
ALT+7
Show the Tools menu (Tools button)
)
Keys for using the Office Assistant
Press
F1
To
Get Help. Displays the Assistant balloon if the Assistant
is turned on.
ALT+number (ALT+1 is the first topic,
ALT+2 is the second, and so on)
Select a Help topic from the list the Assistant displays
ALT+DOWN ARROW
See more Help topics
ALT+UP ARROW
See previous Help topics
ESC
Close an Assistant message or a tip
Keys for sending e-mail messages
To use keys to send e-mail messages, you must configure Microsoft Outlook as your default e-mail
program. If Outlook Express is your default e-mail program, you cannot use most of these keys to send
e-mail messages.
Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To
restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print
this topic, press ALT+O and then press P.
Press
SHIFT+TAB
To
Move to the e-mail message header. Cell A1 must be the active cell when you
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press these keys.
ALT+S
Send the active spreadsheet as an e-mail message
CTRL+SHIFT+B Open the Address Book
ALT+K
Check the names in the To, Cc, and Bcc boxes against the Address Book
ALT+PERIOD
Open the Address Book in the To box
ALT+C
Open the Address Book in the Cc box
ALT+B
Open the Address Book in the Bcc box
ALT+J
Go to the Subject box
ALT+P
Open the Outlook Message Options dialog box (View menu, Options command
in a message)
CTRL+SHIFT+G Create a message flag
Keys for working with drawing objects,
AutoShapes, WordArt, and other objects
Inserting drawing objects
Insert an AutoShape
Insert a text box
Insert a WordArt object
Selecting drawing objects
Select a drawing object
Editing drawing objects
Rotate a drawing object
Change the size of a drawing object
Copy the attributes of a drawing object
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Insert an AutoShape by using the keyboard
1. Press ALT+U to select the AutoShapes menu on the Drawing toolbar.
2. Use the arrow keys to move to the category of AutoShapes you want, and then press the RIGHT
ARROW key.
3. Use the arrow keys to select the AutoShape you want.
4. Press CTRL+ENTER.
Note To edit the AutoShape, select the AutoShape, and then use the keyboard to select AutoShape on
the Format menu. Select the options you want on the available tabs.
Insert a text box by using the keyboard
1. Use the keyboard to select the Text Box
button on the Drawing toolbar.
2. Press CTRL+ENTER.
3. Type the text you want in the text box.
4. When you finish typing and want to switch back to the worksheet, press ESC twice.
Note To format the text box (add a fill color or change the size, for example) select the text box, select
Text Box on the Format menu, and then select the options you want on the available tabs.
Insert a WordArt object by using the keyboard
1. Use the keyboard to select WordArt (Insert menu, Picture submenu).
2. Use the arrow keys to select the WordArt style you want, and then press ENTER.
3. Type the text you want, and then use the TAB key to select other options in the dialog box.
4. Press ENTER to insert the WordArt object.
Note To edit the WordArt object, select the object, select WordArt on the Format menu, and then
select the options you want on the available tabs.
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Select a drawing object by using the keyboard
If your insertion point is on the worksheet, do the following:
1. Press F10 to make the menu bar active.
2. Press CTRL+TAB to select the Drawing toolbar.
3. Press the RIGHT ARROW key to select the Select Objects
button on the Drawing toolbar.
4. Press CTRL+ENTER to select the first drawing object.
5. Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until
sizing handles appear on the object you want to select.
If your insertion point is within text in a drawing object, do the following:
l
Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until
sizing handles appear on the object you want to select.
Note To switch from object selection mode back to working in cells, press ESC.
Rotate a drawing object by using the keyboard
1. Use the keyboard to select the drawing object you want to rotate.
2. On the Format menu, select the command for the type of object selected — for example,
AutoShape or Text Box — and then select the Size tab.
3. In the Rotation box, enter the amount of rotation you want.
Change the size of a drawing object by using the
keyboard
1. Use the keyboard to select the drawing object you want to resize.
2. On the Format menu, select the command for the type of object selected — for example,
AutoShape or Text Box — and then choose the Size tab.
Select the options you want. For help on an option, select the option, and then press SHIFT+F1.
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Copy the attributes of a drawing object by using
the keyboard
1. Use the keyboard to select the drawing object with the attributes you want to copy.
If you select an AutoShape with attached text, the look and style of the text as well as the
attributes of the AutoShape are copied.
2. Press CTRL+SHIFT+C to copy the object attributes.
3. Press TAB or SHIFT+TAB to select the object you want to copy the attributes to.
4. Press CTRL+SHIFT+V to copy the attributes to the object.
Lotus 1-2-3 keyboard equivalents
Note To enlarge the Help window to fill the screen, click Maximize
the window to its previous size and location, click Restore
the Help toolbar.
on the Help title bar. To restore
. To print this topic, click Print
on
The default Microsoft Excel keyboard equivalents for Lotus 1-2-3 key commands are listed in the
following table.
Function key equivalents
Lotus 1-2-3
Excel
F1 (Help)
F1
F2 (Edit)
F2
F3 (Name)
F3
F4 (Absolute/relative)
F4
F5 (Go to)
F5
F6 (Next window)
CTRL+F6
F7 (Query)
Use the AutoFilter command (Tools menu) to find rows in a list:
Press ALT, D, F, F to create an AutoFilter list. Select the cell that
contains the column label, and then press ALT+DOWN ARROW to
select a value in the AutoFilter list.
F8 (Table)
Tables recalculate automatically, unless you select the Automatic
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except tables check box on the Calculation tab (Tools menu,
Options command).
F9 (Calculate)
F9
F10 (Graph)
F11 or ALT+F1
Navigation keys
Use the Excel keys unless you use transition navigation keys.
Lotus 1-2-3
Excel
Up, Down
UP ARROW, DOWN ARROW
Left, Right
LEFT ARROW, RIGHT ARROW
End, Up
CTRL+UP ARROW or END+UP ARROW
End, Down
CTRL+DOWN ARROW or END+DOWN ARROW
End, Left
CTRL+LEFT ARROW or END+LEFT ARROW
End, Right
CTRL+RIGHT ARROW or END+RIGHT ARROW
Home
CTRL+HOME
Tab
CTRL+PAGE DOWN
Shift+Tab
CTRL+PAGE UP
PgUp, PgDn
PAGE UP or PAGE DOWN
Transition navigation keys for Lotus 1-2-3
Note To enlarge the Help window to fill the screen, click Maximize
the window to its previous size and location, click Restore
the Help toolbar.
on the Help title bar. To restore
. To print this topic, click Print
on
You can change the navigation keys in Microsoft Excel to move around the worksheet the same way as
in Lotus 1-2-3. If you select the Transition navigation keys check box on the Transition tab (Tools
menu, Options command), the following keyboard shortcuts are in effect.
Navigation keys
Press
To move
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SHIFT+TAB or CTRL+LEFT ARROW
One screen to the left
TAB or CTRL+RIGHT ARROW
One screen to the right
CTRL+PAGE DOWN
To the next sheet in a workbook
CTRL+PAGE UP
To the previous sheet in a workbook
HOME
To the first cell on the sheet (the cell in the upper-left
corner)
Text-alignment prefix characters
Use the following text-alignment prefix characters to assign alignment formats as you enter data in cells.
Press
To
' (apostrophe)
Left align data in the cell
" (quotation mark)
Right align data in the cell
^ (caret)
Center data within the cell
\ (backslash)
Repeat characters across the cell
Note When you enter cell references in formulas by selecting the cells, hidden columns are temporarily
unhidden.
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