BID REQUEST – Computing Devices

BID REQUEST – Computing Devices
CEDAR RAPIDS COMMUNITY SCHOOL DISTRICT
Purchasing Department
2500 Edgewood Rd NW
Cedar Rapids, Iowa 52405
May 2016
BID REQUEST – Computing Devices
The Purchasing Office of the Cedar Rapids Community School District (CRCSD) request bids on the items
listed in this document. All prices are to be bid F.O.B. to the designated delivery locations in Cedar Rapids
and Hiawatha, Iowa. Do not include Federal or State Tax in prices submitted.
The Purchasing Office and/or Board of Directors reserve the right to reject any and all bids or any part
thereof, and to waive informalities and to enter into such contract or contracts as shall be deemed in the best
interest of the Cedar Rapids Community School District, in the County of Linn, State of Iowa.
Bid Responses are due no later than Friday, May 20, 2016 at 2:00 pm CDT.
Email: Marked “Bid – Computers” in the subject line of the message and email to:
bids@cr.k12.ia.us Use only this email address. 10MB maximum
OR
Hardcopy Submissions:
Placed in an opaque envelope addressed to:
Attn: Bid - Computers
Cedar Rapids Community School District
Purchasing Department
2500 Edgewood Rd NW
Cedar Rapids, Iowa 52405
Questions related to bid due no later than Tuesday, May 10, 2016 at 2:00 pm CDT
Questions are to be directed via email to:
Tom Day, Manager of Purchasing
Email: TDay@cr.k12.ia.us
Questions will not be answered if submitted after deadline.
No bids will be considered which have not been received by the deadline set forth in this request. CRCSD is
not responsible for delays occasioned by the world wide web servers, U.S. Postal Service, the internal mail
delivery system of CRCSD, or any other means of delivery employed by the Bidder.
Any company that desires not to bid at this time and wishes to remain on the CRCSD mailing list, should
notify the Manager of Purchasing to that effect. Otherwise, any company not submitting a bid may be
removed from the mailing list for types of items listed in this bid.
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BID REQUEST – Computing Devices ________________________________________________________ 1
Bid Responses are due no later than Friday, May 20, 2016 at 2:00 pm CDT. _____________________________ 1
Questions related to bid due no later than Tuesday, May 10, 2016 at 2:00 pm CDT _______________________ 1
SCOPE OF CURRENT NEEDS _______________________________________________________________ 3
SPECIAL CONDITIONS _________________________________________________________________________ 3
PRODUCTS REQUESTED (SPECIFIC MODELS) _________________________________________________ 4
Desktop Units: All-in-one touch desktop units 20-21.5 inch __________________________________________ 4
Desktop Units: All-in-one touch desktop units 23-23.8 inch __________________________________________ 4
Laptop Units: General purpose laptop unit (primary users- staff) ______________________________________ 4
Laptop Units: Rugged laptop unit (primary users- students) __________________________________________ 4
Tablet: Microsoft Surface Pro 4 _________________________________________________________________ 4
Tablet: Apple iPad Air 2 _______________________________________________________________________ 4
WARRANTY REQUIREMENTS _____________________________________________________________ 5
REQUIRED SERVICES ____________________________________________________________________ 5
ON-GOING VENDOR REQUIREMENTS _______________________________________________________ 6
DELIVERY REQUIREMENTS _______________________________________________________________ 6
AWARD OF CONTRACT __________________________________________________________________ 6
PERFORMANCE GUARANTEE _____________________________________________________________ 6
STANDARD RULES FOR CONTRACTORS _____________________________________________________ 6
CONTRACT/PURCHASE ORDER ____________________________________________________________ 7
CONTRACT EXTENSION __________________________________________________________________ 7
Appendix 1: Shape the Future Letter of Eligibility _____________________________________________ 8
Shape the Future Hardware Requirements ________________________________________________________ 9
Shape the Future: Cedar Rapids School District Eligible Schools _____________________________________ 10
Appendix 2: Build Specifications __________________________________________________________ 12
Dell Models ________________________________________________________________________________ 12
HP Models _________________________________________________________________________________ 15
Lenovo Models _____________________________________________________________________________ 18
Appendix 3: Delivery Quantities and Dates _________________________________________________ 20
Appendix 4: Delivery Addresses __________________________________________________________ 21
Appendix 5: Standard Rules for Contractors ________________________________________________ 24
BID RESPONSE FORM– Computing Devices May 2016 ________________________________________ 28
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SCOPE OF CURRENT NEEDS
CRCSD intends to purchase approximately 3800 computing units over the next 12 months and
approximately 2500 units each year after. The units acquired will include a mix of desktop, laptop and tablet
devices.
The District has reviewed options and is accepting bids on specific equipment. Detailed specifications for
each item are provided within this bid request. Bids will only be accepted for the specific equipment
identified in this document, built with the listed specs. No exceptions unless approved by CRCSD first.
Cedar Rapids Community School District may increase, upon evaluation of the offers, the number of
computing devices requested. All prices bid shall be effective immediately and shall remain in effect
through manufacturer’s production of unit.
SPECIAL CONDITIONS
1. The District reserves the right to award to multiple vendors, however award for devices from a
single manufacturer will be awarded on an “all or none” basis.
2. The District is leveraging Microsoft’s Shape the Future program. Pricing must reflect this
discounting. See appendix for details.
3. All respondents must complete the bid response sheet to reflect pricing offered. Bid prices offered
must be best and final pricing. Bids not on our forms may be considered as non-responsive and
rejected.
4. Delivery specifications will be taken into consideration when awarding bids. All delivery
specifications must be met. School-site delivery dates and approximate quantities are shown in the
appendix. School delivery quantities are estimated and will be finalized by October 17, 2016. It is
anticipated that an initial order of a minimum of 90 mobile devices will be placed on Tuesday, June
14, 2016 for delivery after July 1.
5. Payment to be made within 60 days after delivery. Payment release is after the Board approval, as
per Code of Iowa requirements.
6. Any bidder may withdraw their bid at any time prior to the closing time for receipts of bids, but no
bid shall be withdrawn for a period of thirty (30) days after the scheduled closing time for the receipt
of bids.
7. Other tax supported governmental agencies or departments within Linn County and additionally,
AEA 10 affiliated schools, may request that the successful bidder extend the opportunity to purchase
off this bid with notification to Tom Day, Purchasing Manager (email TDay@cr.k12.ia.us or phone
319-558-2321).
8. The Cedar Rapids Community School District reserves the right to select the product and/or service
provider which best meets CRCSD’s required needs, budget, and quality levels.
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PRODUCTS REQUESTED (SPECIFIC MODELS)
Bids will be accepted on the following devices. Detailed build specifications (for computer and laptops),
estimated device quantities, and delivery locations are provided in appendixes.
Desktop Units: All-in-one touch desktop units 20-21.5 inch
 Dell- OptiPlex 3240 (21.5”)
 HP- ProOne 400G2 (20”)
 Lenovo M800z (21.5”)
Desktop Units: All-in-one touch desktop units 23-23.8 inch
 Dell- OptiPlex 7440 (23.8”)
 HP- EliteOne 800G2 (23”)
 Lenovo M900z (23.8)
Laptop Units: General purpose laptop unit (primary users- staff)
 Dell- Latitude E5470
 HP- ProBook 640 G2
 Lenovo-T460
Laptop Units: Rugged laptop unit (primary users- students)
 Dell- Latitude 3350
 HP- ProBook 430 G3
Alternate Options:
 Dell- Latitude 3160B
 HP- ProBook 11 EE G2
 Lenovo-11e
Tablet: Microsoft Surface Pro 4
 Surface Pro 4 Core M/4GB/128GB (Microsoft SKU#SU3-00001)
Tablet: Apple iPad Air 2
 Apple iPad Air 2 with 64GB
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WARRANTY REQUIREMENTS
The specified warranty on computers, monitors and internal components of the systems is defined to mean
the following:

Warranty will be effective for three years from the date of delivery to the designated CRCSD facility
and will cover all hardware components with onsite repair or replacement. All vendors to include
accidental damage for the three-year warranty period.

Warranty service will be requested via dedicated online portal, logged chat or email address where
service can be requested 24 hours a day; and\or a toll-free number provided by the vendor or service
provider. Live support must be available at a minimum between 7:00 a.m. and 4:00 p.m. (Central
Standard Time) on business days.

Warranty service will be completed on-site within two business days from the time the request is called
in or emailed.
On-site means that the vendor will have a representative or technician visit the district facility in Cedar
Rapids or Hiawatha, IA and either repair the unit there, replace the defective device or part(s), or remove the
unit from the site for repair and return it in working order within the required time.
Any vendor not able to meet these warranty requirements must clearly indicate warranty limitation
in the bid response.
REQUIRED SERVICES
1. Computers electronically pre-set with district-provided BIOS settings. CRCSD to provide
required BIOS settings. Vendors must include directions necessary to facilitate this process with
offer.
2. Asset tagging and engraving of computers, laptops, and tablets with district-provided asset
tags. Vendors must include all required forms necessary to facilitate this process with offer. CRCSD
to identify placement location of tags and engraving.
3. Inventory records in advance of delivery. Vendor to provide to CRCSD the following information
in electronic format (Excel preferred, or tab delimited file format) at least 2 business days prior to
each site’s delivery:
o Per device: CRCSD asset tag number, model, serial number, MAC address, delivery date,
and warranty expiration date
4. Check all devices prior to delivery for DOAs. Process all returns and replacements for
damaged or non-functioning machines prior to or at time of delivery.
5. Delivery, unboxing and removal of all packing materials per site at time of delivery.
6. Vendors may include other value-added services by itemizing such services and associated costs.
Note: Above services are not required for smaller quantity orders that may occur beyond what is listed
in this document.
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ON-GOING VENDOR REQUIREMENTS
The vendor, at a minimum, must meet the following:
1.
2.
3.
4.
5.
Maintain parts availability for a minimum five years for all products bid.
Maintain availability to purchase proposed product for a minimum of 12 months (through June
2017).
Provide free technical support to the staff of CRCSD Technology Division via toll free telephone
number and/or web site for the duration of the products’ warranty period.
Provide Microsoft Windows 8.1 Pro, Windows 10 Pro and Windows 10 Enterprise compatible
drivers for all installed components of computers, laptops and Windows tablets.
Provide references as required upon request.
DELIVERY REQUIREMENTS
All delivery costs to CRCSD locations must be included in the bid price of the computer. No additional fees
for delivery will be paid. Delivery of the devices must be made per schedule or no later than 30 days after
order is placed for additional orders.
Deliveries will be made to CRCSD facilities as outlined in the appendix.
When the bids are received, CRCSD retains the right to increase the quantity actually ordered while
maintaining all delivery requirements. Exact quantities to be delivered will accompany the Purchase Order.
The successful supplier(s) will notify a designated CRCSD office or employee a minimum of 48 hours in advance
of each deliveries. The notification will include the name and phone number of the carrier[s]/truck line delivering
the devices.
AWARD OF CONTRACT
Award of contracts is anticipated on Tuesday, June 14, 2016.
PERFORMANCE GUARANTEE
Upon award of the bid, CRCSD’s expectation of the successful bidder is that this contract will be promptly
executed in accordance with the bid request and in the manner and form required by the contract. Failure to
meet order deliveries as specified will result in a loss of $5.00 per computer per day.
Verification of a vendor’s ability to fulfill their obligation is solely at the CRCSD discretion.
STANDARD RULES FOR CONTRACTORS
Please refer to Appendix for information which includes the requirement for a Certificate of Insurance for
all contractors operating on district sites and other critical terms and conditions that must be met.
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CONTRACT/PURCHASE ORDER
CRCSD will notify the successful vendor to proceed via a Purchase Order. This Purchase Order, along with
the bid request and its addenda and the bid response, will be considered a written contract with all
particulars per the successful bid.
Include as an attachment to the bid response, all specific ordering instructions that are necessary to generate
a Purchase Order. Clearly note this on your bid response signature page.
No assignment of interest in this contract will be permitted.
CONTRACT EXTENSION
CRCSD desires to have this contract remain in effect for one year from award date, with the option of three
additional, one-year extensions. Continuation of the contract beyond the initial period is subject to mutual
agreement and price negotiation by the District and the awarded vendor.
Should a product be discontinued prior to the end of the contract or extension period, Vendor will provide a
product of equal or greater functionality, provided the product is available as part of vendor’s standard
product listing. Adjusted price will be offered to District under a similar discount structure as the previous
product offered.
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Appendix 1: Shape the Future Letter of Eligibility
Microsoft Corporation
One Microsoft Way
Redmond, WA 98052-6399
Tel 425 882 8080
Fax 425 936 7329
http://www.microsoft.com
March 1, 2016
Lori Bruzek
Cedar Rapids Community School District
2500 Edgewood Rd NW
Cedar Rapids, IA 52405
Re: Shape the Future Letter of Eligibility for Cedar Rapids Community School District (2692)
Microsoft hereby approves the Cedar Rapids Community School District as eligible for the Microsoft Shape the Future Initiative
(“Initiative”), using the National Academic Product pre-installed and distributed on devices that meet the Initiative device specifications*
attached herein.
Cedar Rapids Community School District must provide this letter (all pages) and Appendix A to an Original Equipment Manufacturer
(“OEM”) when requesting information, requesting a price quotation or submitting an order for the fulfillment of English (United States)
language licenses (“Licenses”).
Cedar Rapids Community School District may order from the OEM no more than 4000 Licenses (combined) for the SKUs listed below:
Windows® 10 Pro (National Academic only)(Standard)
Windows® 10 Pro (National Academic only)(for High End Devices)
The Licenses may only be distributed to the K-12 institutions in Appendix A and only in association with the Initiative. In addition,
Microsoft may request Cedar Rapids Community School District submit proof of receipt of the Licenses, such as an OEM invoice, a
shipment record or similar documentation which demonstrate receipt.
Cedar Rapids Community School District eligibility to participate in the Initiative described herein will expire 12 months from the date of
this letter. Any modifications or extensions to participation in the Initiative, including but not limited to, Initiative terms, conditions, and
eligibility criteria must be in writing and issued by Microsoft.
Inquiries related to this letter should be submitted to your Microsoft representative.
Reference Number: 2692 March 1, 2016
Microsoft Corporation is an equal opportunity employer.
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Shape the Future Hardware Requirements
Value +
Hardware Configuration Requirements as of 12/17/15
Notebooks
Hardware specifications
Developed markets (ML)
Emerging market (SL/CLE)
Screen size
RAM
Storage
≤14.1"
≤4 GB
≤128 GB SSD or embedded
multimedia card (eMMC) or
≤500 GB hard-disk drive
(HDD)
Low-end notebook CPU
No screen size restriction
≤4 GB
≤128 GB SSD or eMMC or
≤500 GB HDD
Hardware specifications
Developed markets (ML)
Emerging market (SL/CLE)
Screen size
≤14.1" (changed from ≤13.3”)
RAM
Storage
≤4 GB
≤128 GB SSD or eMMC or
≤500 GB HDD
Low-end CPU
≤14.1"
(changed
from
≤13.3”)
≤4 GB
≤128 GB SSD or eMMC or
≤500 GB HDD
Low-end CPU
Hardware specifications
Developed markets (ML)
Emerging market (SL/CLE)
Screen size
RAM
Storage
AiO: ≥17"
≤4 GB
≤128 GB SSD or eMMC or
≤500 GB HDD
Low-end desktop CPU
AiO: ≥17"
≤4 GB
≤128 GB SSD or eMMC or
≤500 GB HDD
Low-end desktop CPU
Processor
Tablet and 2-in-1
High End
Standard
Processor
Desktop and AiO
Processor
All Form Factors
Low-end notebook CPU
Worldwide (ML)
All devices that do not meet the hardware configuration requirements for StF Value+ devices,
are devices that have hardware specs requiring the license for StF for high end devices or are
Workstations;
Includes most Core i3 and i5 devices.
Hardware specifications
Worldwide (ML)
All Form Factors
High end CPU & >4 GB RAM
Notebook, 2-in-1, AiO
≥8 GB RAM & ≥1080p screen resolution
Desktop
>8 GB RAM & ≥2TB storage
Microsoft Corporation is an equal opportunity employer
9 | Page
Shape the Future: Cedar Rapids School District Eligible Schools
Arthur Elementary School
2630 B Ave NE
Cedar Rapids, IA 52402
Ph: (319) 558-2264
Grant Wood Elementary School
645 26th St SE
Cedar Rapids, IA 52403
Ph: (319) 558-2467
Cleveland Elementary School
2200 1st Ave NW
Cedar Rapids, IA 52405
Ph: (319) 558-2463
Harding Middle School
4801 Golf St NE
Cedar Rapids, IA 52402
Ph: (319) 558-2254
Coolidge Elementary School
6225 1st Ave SW
Cedar Rapids, IA 52405
Ph: (319) 558-2167
Harrison Elementary School
1310 11th St NW
Cedar Rapids, IA 52405
Ph: (319) 558-2269
Erskine Elementary School
600 36th St SE
Cedar Rapids, IA 52403
Ph: (319) 558-2364
Hiawatha Elementary School
603 Emmons St
Hiawatha, IA 52233
Ph: (319) 558-2172
Franklin Middle School
300 20th St NE
Cedar Rapids, IA 52402
Ph: (319) 558-2452
Hoover Elementary School
4141 Johnson Ave NW
Cedar Rapids, IA 52405
Ph: (319) 558-2369
Garfield Elementary School
1201 Maplewood Dr NE
Cedar Rapids, IA 52402
Ph: (319) 558-2169
Jackson Elementary School
1300 38th St NW
Cedar Rapids, IA 52405
Ph: (319) 558-2471
George Washington High School
2205 Forest Dr SE
Cedar Rapids, IA 52403
Ph: (319) 558-2161
John F Kennedy High School
4545 Wenig Rd NE
Cedar Rapids, IA 52402
Ph: (319) 558-2251
Grant Elementary School
254 Outlook Dr SW
Cedar Rapids, IA 52404
Ph: (319) 558-2020
Johnson Elementary School
355 18th St SE
Cedar Rapids, IA 52403
Ph: (319) 558-2174
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Kenwood Elementary School
3700 E Ave NE
Cedar Rapids, IA 52402
Ph: (319) 558-2273
Taylor Elementary School
720 7th Ave SW
Cedar Rapids, IA 52404
Ph: (319) 558-2477
Madison Elementary School
1341 Woodside Dr NW
Cedar Rapids, IA 52405
Ph: (319) 558-2473
McKinley Middle School
620 10th St SE
Cedar Rapids, IA 52403
Ph: (319) 558-2348
Thomas Jefferson High School
1243 20th St SW
Cedar Rapids, IA 52404
Ph: (319) 558-2435
Metro High School
1212 7th St SE
Cedar Rapids, IA 52401
Ph: (319) 558-2193
Truman Elementary School
441 West Post Rd NW
Cedar Rapids, IA 52405
Ph: (319) 558-2375
Van Buren Elementary School
2525 29th St SW
Cedar Rapids, IA 52404
Ph: (319) 558-2377
Nixon Elementary School
200 Nixon Dr
Hiawatha, IA 52233
Ph: (319) 558-2188
Viola Gibson Elementary School
6101 Gibson Dr NE
Cedar Rapids, IA 52411
Ph: (319) 558-2920
Pierce Elementary School
4343 Marilyn Dr NE
Cedar Rapids, IA 52402
Ph: (319) 558-2373
Wilson Middle School
2301 J St SW
Cedar Rapids, IA 52404
Ph: (319) 558-2156
Roosevelt Middle School
300 13th St NW
Cedar Rapids, IA 52405
Ph: (319) 558-2153
Wright Elementary School
1524 Hollywood Blvd NE
Cedar Rapids, IA 52402
Ph: (319) 558-2278
Taft Middle School
5200 E Ave NW
Cedar Rapids, IA 52405
Ph: (319) 558-2243
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Appendix 2: Build Specifications
Dell Models
Dell's Optiplex 3240 All-in-One Touch with 21.5 inch display
Intel Core i3-6100 Processor (Dual Core, 3MB, 4T, 3.7GHz, 65W)
Win 10 Home HE-64 English, French, Spanish
Intel Integrated Graphics
3240 AIO 21.5”, FHD Touch with Camera, Integrated Graphics, Bronze PSU
8GB (2x4GB) 1600MHz DDR3L Memory
128GB 2.5 inch SATA Class 20 SSD
8x DVD+/-RW 9.5mm Optical Disk Drive
Dell KB216 Wired Multi-Media Keyboard English Black
Dell MS116 Wired Mouse, Black
Energy Star Version 6.0
Dell Limited Hardware Warranty-3 years
Prosupport Plus: Accidental Damage Service-3 years
ProSupport Plus: Keep Your Hard Drive-3 years
ProSupport Plus: Next Business Day Onsite-3 years
ProSupport Plus: 7x24 Technical Support-3 years
Dell's Optiplex 7440 All-in-One Touch with 23.8 inch display
Intel Core i3-6100 Processor (Dual Core, 3MB, 4T, 3.7GHz, 65W)
Win 10 Home HE-64 English, French, Spanish
Dell Touch Liquid Crystal Display
Basic Stand for Optiplex 7440
7440 AIO 23.8”, FHD Touch with Camera, Integrated Graphics, Bronze PSU
8GB (2x4GB) 2133 MHz DDR4 Memory
M.2 128GB SATA Class 20 SSD
8x DVD+/-RW Optical Disk Drive
Dell KB216 Wired Multi-Media Keyboard English Black
Dell MS116 Wired Mouse, Black
Energy Star Version 6.0 7440 AIO
Dell Limited Hardware Warranty-3 years
Prosupport Plus: Accidental Damage Service-3 years
ProSupport Plus: Keep Your Hard Drive-3 years
ProSupport Plus: Next Business Day Onsite-3 years
ProSupport Plus: 7x24 Technical Support-3 years
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Dell Latitude E5470 Laptop- General Purpose
6th Generation Intel Core i3-6100U(Dual Core, 2.3 GHz, 3MB Cache
Intel Core i3-6100U Processor Base, Integrated HD Graphics 520
Win 10 Home HE-64 English, French, Spanish
8 GB (1x8GB) 2133 MHz DDR4 Memory
M.2 128GB SATA SSD
35.6 cm (14.0”) FHD (1920x1080) Touch LCD with Camera
Intel Dual Band Wireless 8260 (802.11ac) W/Bluetooth
Internal Single Pointing Keyboard (English)
65 Watt AC Adaptor
US Power Cord
Primary 4-cell 62W/HR Battery
Energy Star 6.1
Dell Docking Spacer for Latitude
Dell Limited Hardware Warranty-3 years
ProSupport Plus: Next Business Day Onsite-3 years
Prosupport Plus: Accidental Damage Service-3 years
ProSupport Plus: 7x24 Technical Support-3 years
ProSupport Plus: Keep Your Hard Drive-3 years
*Optional Pricing for Dell E-Port Replicator Docking Station
Dell Latitude 3350 Laptop- Rugged Use
5th Generation Intel Core i3=5015U (Dual Core, 2.1GHz, 3MB Cache)
Win 10 Home HE-64 English, French, Spanish
8GB (2x4GB) 1600MHz DDR3L Memory
128GB 2.5 inch SATA SSD
34cm (13.3”) HD (1366x768) LED back-lit Touch LCD Panel
Touch LCD Black Cover with Camera
Intel Dual Band Wireless-AC 7265AC (802.11ac/b/g/n/2x2 + Bluetooth 4.0 LE Half
Mini Card)
65 Watt AC Adaptor
US Power Cord
Primary 6-cell 65W/HR Battery
Energy Star 6.1
Dell Limited Hardware Warranty-3 years
Prosupport Plus: Accidental Damage Service-3 years
ProSupport Plus: Keep Your Hard Drive-3 years
ProSupport Plus: Next Business Day Onsite-3 years
ProSupport Plus: 7x24 Technical Support-3 years
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Dell Latitude 3160 Laptop- Rugged Use
Intel Celeron Processor N3050 (2.16GHz, 1MB Cache, Dual Core)
Win 10 Home HE-64 English, French, Spanish
8GB (1x8GB) 1600MHz DDR3L Memory
128GB 2.5 inch Serial ATA SSD
11.6” HD (1366x768), Touch LCD, Camera
Touch LCD Back Cover Black
Intel Dual Band Wireless-AC 7265AC (802.11ac/b/g/n/2x2 + Bluetooth 4.0 LE Half
Mini Card)
Internal Single Pointing Keyboard(English)
Primary 3-cell 38W/HR Battery
65 Watt AC Adaptor
US Power Cord
Energy Star
Dell Limited Hardware Warranty-3 years
Prosupport Plus: Accidental Damage Service-3 years
ProSupport Plus: Keep Your Hard Drive-3 years
ProSupport Plus: Next Business Day Onsite-3 years
ProSupport Plus: 7x24 Technical Support-3 years
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HP Models
HP ProOne 400G2 All-in-One Touch with 20 inch display
HP ProOne 400 G2 20-in Touch All-in-One PC (1600 x 900)
Microsoft Windows 10 Home 64-bit OS US
Intel Core i3-6300 3.8G 4M 2133 2C CPU
8GB DDR4-2133 SODIMM (2x4GB) RAM
128GB SATA 2.5 3D SSD
1 MP HD Webcam
HP USB Business Slim Keyboard US
HP USB Mouse
9.5mm Slim 400 G2 AIO SuperMulti DVD ODD
HP 120W External Power Supply – Touch
ENERGY STAR Certified Label
3/3/3 AiO Warranty US
HP 3 year Onsite Accidental Damage Protection
HP Adjustable Height St 8/7/6/4 G2 AIOs
HP ProOne 400 G2 AiO Country Kit US
Certified for Skype for Business Label
HP EliteOne 800G2 All-in-One Touch with 23 inch display
HP EliteOne 800 G2 23-in Touch All-in-One PC
Microsoft Windows 10 Home for High End Devices 64-bit OS US
Intel Core i3-6300 3.8G 4M 2133 2C CPU
8GB DDR4-2133 SODIMM (2x4GB) RAM
128GB SATA 2.5 3D SSD
2 MP full HD webcam
HP USB Business Slim Keyboard US
HP USB Mouse
9.5mm Slim 800 G2 AIO SuperMulti DVD ODD
3/3/3 (material/labor/onsite) AiO Warranty US
HP 3 year Onsite Accidental Damage Protection
HP Adjustable Height St 8/7/6/4 G2 AIOs
ENERGY STAR Certified Label
HP EliteOne 800 G2 AiO Country Kit US
Certified for Skype for Business Label
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HP ProBook 640 G2 Laptop- General Purpose
HP IDS UMA i3-6100U for WWAN 640 G2 Base NB PC
Windows 10 Home 64 for High End Devices US
WEBCAM Integrated 720p HD
14 inch LED FHD SVA Anti-Glare enabled for WWAN enabled for Webcam slim
(1920x1080) Touchscreen
8GB (2x4GB) 2133 DDR4
128GB M2 SATA-3 Three Layer Cell Solid State Drive
DVD+/-RW SuperMulti DL
Intel 8260 ac 2x2 +Bluetooth 4.2 LE WW
3 Cell 48 WHr Long Life
45 Watt Smart nPFC 3 pin RC AC Adapter
C5 1.0m Power Cord US
3 year Battery Warranty Card
Core i3 G6 Label
3/3/0 Warranty US
HP 3 year Onsite Accidental Damage Protection Gen 2 Notebook Only Service
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HP ProBook 430 G3 Laptop- Rugged Use
HP IDS UMA i3-6100U 430 G3 Base NB PC
Windows 10 Home 64 US
WEBCAM Integrated 720p HD
13.3 inch LED HD SVA enabled for Webcam with 2 Antennas (1366x768) Touchscreen
8GB (2x4GB) 1600 DDR3L
128GB M2 SATA-3 Three Layer Cell Solid State Drive
Intel 8260 ac 2x2 +Bluetooth 4.2 LE WW
4 Cell 44 WHr
45 Watt Smart nPFC AC Adapter
C5 1.0m Power Cord US
1/1/0 Warranty US
Touchpad US
Country Localization US
eStar Enable IOPT
LBL Core i3 G6 Label
HP 3 year Onsite Accidental Damage Protection Gen 2 Notebook Only Service
HP ProBook 11 EE G2 Laptop- Rugged Use
HP IDS UMA Celeron 3855U 11 G2 Base NB PC
Windows 10 Home 64 US
11.6 inch LED HD SVA flat (1366x768) Touchscreen
HP TrueVision HD camera
8GB (1x8GB) 2133 DDR4
128GB M2 SATA-3 Value Solid State Drive
Intel 8260 ac 2x2 +Bluetooth 4.0 LE WW
3 Cell 36 WHr
45 Watt Smart nPFC AC Adapter
C5 1.0m Power Cord US
1/1/0 Warranty USHP 3 year Onsite Accidental Damage Protection Gen 2 Notebook Only Service
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Lenovo Models
Lenovo M800z All-in-One Touch with 21.5 inch display
Intel Core i3-6100 Processor
(3M Cache, 3.70 GHz)"
Windows 10 Home 64 English
8GB DDR4 2133 SoDIMM
128GB Solid State Drive, 2.5", SATA3
21.5" All In One Multi-touch
Slim DVD Recordable
Integrated Graphic Card
720P Camera&Mic
Card Reader
ThinkCentre UltraFlex Stand
USB Fullsize Keyboard Black - English
USB Optical Mouse Black
Publication English
3 Year On-site
PROTECTION 3Yr ADP
Lenovo M900z All-in-One Touch with 23.8 inch display
Intel Core i5-6500 Processor (6M Cache, up to 3.60 GHz) (Core i3 not available)
Windows 10 Home 64 English
8GB DDR4 2133 SoDIMM
128GB Solid State Drive, 2.5", SATA3
23.8" All In One Multi-touch
Slim DVD Recordable
Integrated Graphic Card
Camera and Mic
Card Reader
Chassis Intrusion Switch AIO
Flex Stand 23.8"
USB Fullsize Keyboard Black - English
USB Optical Mouse Black
Publication English
3 Year On-site
PROTECTION 3Yr ADP
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Lenovo T460 Laptop- General Purpose
Intel Core i3-6100U Processor (3MB cache, 2.30GHz)
Windows 10 Home 64 English
8GB PC3-12800 DDR3L (2 DIMM)
Intel HD Graphics 520
14.0" FHD IPS (1920 x 1080),Touch
720p HD Camera
128GB Solid State Drive, SATA3
Intel Dual Band Wireless-AC(2x2) 8260, Bluetooth Version 4.1 No vPro
Integrated Mobile Broadband upgradable
ThinkPad Battery 3 cell Li-Ion (23.2Whr) Front
ThinkPad Battery 3 cell Li-Ion (23.2Whr) Rear
45W AC Adapter - US(2pin)
Keyboard Language Keyboard - English
Publication - English
No WiGig,WWAN,WLAN
3 Year On-site
Protection 3YR ADP30GHz)
Windows 10 Home 64
Lenovo 11e Laptop- Rugged Use
Intel Celeron N3150 processor (2MB Cache, up To 2.08GHz)
Windows 10 Home 64 English
8GB PC3-12800 DDR3L SDRAM 1600MHz SODIMM
Intel HD Graphics
Software TPM & Hardware dTPM
Hardware dTPM Enabled
11.6" HD (1366x768) IPS Touch
128 GB Solid State Drive, SATA3
Intel Dual Band Wireless-AC/B/G/N 7265, Bluetooth Version 4.0
3cell 42Wh
45W AC Adapter - US(2pin)
Keyboard - English
Publication - English
11.6" HD (1366x768) IPS Touch Black
Think 3 Year Depot or Carry-in
Protection 3YR Onsite + ADP
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Appendix 3: Delivery Quantities and Dates
Anticipated
Delivery
Dates
7/1/2016
10/31/2016
10/31/2016
11/7/2016
11/14/2016
11/21/2016
11/28/2016
12/5/2016
12/12/2016
1/9/2017
1/16/2017
1/23/2017
1/30/2017
2/6/2017
2/13/2017
2/20/2017
3/6/2017
3/13/2017
3/20/2017
3/27/2017
4/3/2017
4/10/2017
4/17/2017
3801
devices
Delivery
Location
ELSC
ELSC
Kenwood
Truman
Johnson
Wright
Coolidge
Hiawatha
Taylor
Viola Gibson
Pierce
Madison
Jackson
Grant Wood
Nixon
Van Buren
Erskine
Garfield
Hoover
Arthur
Harrison
Grant
Cleveland
Totals
Desktop23"AIO
Desktop19" AIO
LaptopStaff use
LaptopStudent use
Surface
iPad
90
156
5
33
10
32
7
5
2
4
5
26
14
20
32
14
16
3
7
1
25
36
70
33
63
80
78
79
23
26
80
41
41
34
68
57
99
35
51
47
37
26
74
27
42
77
50
15
116
61
99
36
20
1103
300
1512
1
4
2
1
5
1
2
42
140
58
54
103
138
60
67
147
58
30
33
1
134
74
2
3
33
88
88
33
62
39
90
710
156
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Appendix 4: Delivery Addresses
Unless otherwise noted, sites do not have dock facilities.
Arthur Elementary School
2630 B Ave NE
Cedar Rapids, IA 52402
Jackson Elementary School
1300 38th St NW
Cedar Rapids, IA 52405
Cleveland Elementary School
2200 1st Ave NW
Cedar Rapids, IA 52405
Johnson Elementary School
355 18th St SE
Cedar Rapids, IA 52403
Coolidge Elementary School
6225 1st Ave SW
Cedar Rapids, IA 52405
Kenwood Elementary School
3700 E Ave NE
Cedar Rapids, IA 52402
ELSC District Warehouse (has dock facilities)
2500 Edgewood Rd NW
Cedar Rapids, IA 52405
Madison Elementary School
1341 Woodside Dr NW
Cedar Rapids, IA 52405
Erskine Elementary School
600 36th St SE
Cedar Rapids, IA 52403
Nixon Elementary School
200 Nixon Dr
Hiawatha, IA 52233
Garfield Elementary School
1201 Maplewood Dr NE
Cedar Rapids, IA 52402
Pierce Elementary School
4343 Marilyn Dr NE
Cedar Rapids, IA 52402
Grant Elementary School
254 Outlook Dr SW
Cedar Rapids, IA 52404
Taylor Elementary School
720 7th Ave SW
Cedar Rapids, IA 52404
Grant Wood Elementary School
645 26th St SE
Cedar Rapids, IA 52403
Truman Elementary School
441 West Post Rd NW
Cedar Rapids, IA 52405
Harrison Elementary School
1310 11th St NW
Cedar Rapids, IA 52405
Van Buren Elementary School
2525 29th St SW
Cedar Rapids, IA 52404
Hiawatha Elementary School
603 Emmons St
Hiawatha, IA 52233
Viola Gibson Elementary School
6101 Gibson Dr NE
Cedar Rapids, IA 52411
Hoover Elementary School
4141 Johnson Ave NW
Cedar Rapids, IA 52405
Wright Elementary School
1524 Hollywood Blvd NE
Cedar Rapids, IA 52402
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Appendix 5: Standard Rules for Contractors
STANDARD RULES FOR CONTRACTORS
WORKING FOR CEDAR RAPIDS COMMUNITY SCHOOL DISTRICT
These rules shall apply to all contractors. A contractor shall be defined as companies or persons
(not employees of the Cedar Rapids Community School District) doing work on any property
owned by the Cedar Rapids Community School District. These rules are not all inclusive.
PROTECTION OF THE BUILDINGS AND MATERIALS
The Contractor shall protect all parts of the project and site affected by construction operations and is
to arrange his work so that the Owner is not needlessly inconvenienced. Contractor is to repair all
damages caused by his work, keep
premises clean and upon completion remove all rubbish and surplus material and leave the site clean
and in good repair so far as his work is concerned.
NOISE AND DISRUPTION OF CLASSES
At no time shall any Contractor disrupt classes by either noise or by entering rooms where class
is in session, unless permission has been granted by the school principal.
OWNERS RIGHTS TO MATERIALS
The Owner reserves the right to retain ownership to any materials or equipment that are part of the
existing facility. If materials or equipment are to be removed from the site, Contractor shall detach
such items and before removing items from site, obtain permission from the Manager of Buildings
and Grounds or his designee to do so. All items not retained by Owner shall be removed in a proper
manner by the Contractor.
EQUAL OPPORTUNITY POLICY
Because it is the desire of the Cedar Rapids Community School District to encourage equal
employment policies, all Contractors, including suppliers supplying goods or services to the School
District, are expected to comply with the spirit of equal opportunity employment, as well as with the
letter of all applicable statues and regulations. Compliance shall require Contractors not to
discriminate and, in addition, to take reasonable affirmative action to insure that members of
minority groups are effectively accorded equal employment opportunities.
ASBESTOS
All buildings in the School District contain asbestos.
It is the contractor’s responsibility to become familiar with the locations of asbestos in any building
that he/she is working on and be responsible for any disturbance of the asbestos that he/she
intentionally or accidentally causes.
It is also the responsibility of the contractor to utilize the AHERA Management Plan which is located
in the main office of each building and inform his/her employees/subcontractors of the locations
where asbestos materials have been identified. The AHERA Management Plan is not to leave the
buildings. If the contractor desires a copy of the information showing the asbestos locations, he/she
may request it from the Manager of Buildings and Grounds and will be charged the cost of
reproduction.
24 | P a g e
Contractors shall not remove or disturb any asbestos unless licensed to do so by the State of Iowa.
If asbestos must be removed to carry out the work, contact the Manager of Buildings and Grounds
who will contract for its removal in a proper manner.
At no time shall any product be sold to the Cedar Rapids Community School District
that contains asbestos. HAZARDOUS SUBSTANCES
The contractor shall submit to the Construction Projects Supervisor before construction begins, two
copies of material safety data sheets of hazardous substances to be stored on the Owner's premises or
incorporated in the performance of this contract. The Contractor shall also keep material safety data
sheets posted at the work site for all substances while theses substances are on the Owner's premises,
hazardous substances shall be any substance which is covered by Iowa law (Right to Know Rules).
It is the Contractor's responsibility to obtain copies of the material safety data sheets and the
Hazardous Communication Program which lists and describes hazardous substances stored on the
school's premises, and inform their employees of the potential exposure. This information is
available in the administrative office of each building. Further details may be obtained from the
Manager of Buildings and Grounds or the Construction Projects Supervisor.
INSURANCE
All Contractors shall supply a certificate of insurance with the minimum coverage shown as
follows, with the District named as an additional insured which includes Completed Operations.
No construction work shall be started under this contract until the insurance requirements have been
satisfied.
Workers' Compensation shall be carried by the contractor in accordance with the Iowa Workers'
Compensations statutes. Commercial General Liability limits of $1,000,000 each occurrence and
$2,000,000 aggregate.
The Comprehensive General Liability insurance shall include coverage for underground, explosion and
collapse hazards.
Commercial Automobile Liability coverage, including hired and non-owned liability, with Bodily
Injury limits of
$500,000 each person and $1,000,000 aggregate and Property Damage limits of $250,000 each
occurrence, or a combined single limit of $1,000,000.
Excess or Umbrella Liability coverage shall be provided with a limit of $1,000,000 each
occurrence and $1,000,000 aggregate.
The contractor shall name the Cedar Rapids Community School District and their agents and
employees as an Additional Insured on all policies listed above for the contract involved and a
certificate, or a policy if requested, should be filed with the School District evidencing this coverage.
Iowa Governmental Immunities endorsement is to be included pursuant to Iowa Code 670.
All certificates and/or policies of insurance furnished by the contractor are to be filed with the Owner
and shall include the name and address of the agency issuing the same. All certificates and/or policies
shall be signed.
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The Owner shall purchase property insurance upon the entire Work at the site to the full insurable
value thereof. This insurance shall exclude the contractor’s and subcontractor’s equipment, tools,
and machinery that are not incorporated into the work. The Property Insurance shall be written
under a “Special Cause of Loss Form” to include perils of fire, lightning, windstorm, vandalism,
and theft, as well as other perils normally covered by standard Insurance Service Office
Special Cause of Loss Form.
The contractor shall provide insurance coverage for portions of the work stored off the site, and
also for the portions of work in transit.
CONTRACTOR REGISTRATION
All contractors and their subcontractors shall be registered with the labor commissioner as per chapter
91C of the Iowa
Code.
SMOKING
Smoking is not allowed on the Owner’s premises. The word “premises” for purposes of this section
shall include inside personal or Company trucks or automobiles parked on school property.
SEX OFFENDER ACKNOWLEDGMENT AND CERTIFICATION
Iowa law prohibits a sex offender who has been convicted of a sex offense against a minor from being
present upon the real property of the schools of the District. The Contractor and all sub-contractors
acknowledge and certify that, pursuant to law, a sex offender who has been convicted of a sex offense
against a minor may not operate, manage, be employed by, or act as a contractor or sub-contractor at
the schools of the District.
The Contractor and all sub-contractors shall provide a signed original of an Acknowledgment and
Certification letter (provided at the end of this section). No worker of the Contractor or any subcontractor will be allowed to work on site until this letter is received by the District.
It shall be responsibility of the Contractor to provide the Acknowledgment and Certification letter to
all sub-contractors. An initial list of sub-contractors shall be provided to the Architect with the signed
contract. Updates to the sub-contractor list shall be provided to the Architect within three (3) days
after any additional sub-contractors are contracted by the Contractor.
Rev. 2/18/2011
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Bid Response Sheet Page 1 of 3
27 | P a g e
BID RESPONSE FORM– Computing Devices May 2016
Return this page
Bid Response Sheet Page 2 of 3
Cedar Rapids Community School District
The prices below are offered, and the unit(s) meets all conditions of the bid specifications.
All other offers meet all specifications and requirements.
NOTE: Suppliers may bid on one or more of the products\models listed.
Device
Approximate
quantity
Unit cost with
services
Extended Cost
Unit cost with no services
Desktop Units- All-in-One Touch with 20-21 inch display
Dell OptiPlex 3240
HP ProOne 400G2
1103
Lenovo M800z
Desktop Units- All-in-One Touch with 23-23.8 inch display
Dell OptiPlex 7440
HP EliteOne 800G2
20
Lenovo M900z
Laptop Units- General Purpose
Dell Latitude E5470
HP ProBook 640 G2
300
Lenovo T460
Laptop Units- Rugged Use (Student users)
Dell Latitude 3350
HP ProBook 430 G3
Alternate Units
Dell Latitude 3160B
1512
HP ProBook 11EE G2
Lenovo 11e
Tablets
Microsoft Surface Pro 4
128GB
710
Apple iPad Air 2- 64 GB
156
No services
required
28 | P a g e
Return this page
Bid Response Sheet Page 3 of 3
Cedar Rapids Community School District
Purchasing Department
2500 Edgewood Rd NW
Cedar Rapids, Iowa 52405
ADDITIONAL BID ITEMS and CONFIRMATIONS OF UNDERSTANDING:
Are there special instructions needed to generate a Purchase Order?
___Yes
___ No
Indicate where information is located: _________________________________________
Quote\Order Number:
(Attach specification sheet)
Prices will remain in effect until _______________[date].
Targeted deliveries schedule will be met.
___Yes
___ No
Warranty requirements will be met.
___Yes
___ No
Parts availability timeline will be met.
___Yes
___ No
We will comply with the Standard Rules for Contractors.
___Yes
___ No
We will honor contract extensions, if offered
___Yes
___ No
We will accept payment by credit card.
___ Yes ___ No
We will accept payment by Payment Plus.
___ Yes ___ No
The undersigned hereby affirms that he/she is a duly authorized representative of the vendor and
has read and understood all the terms and conditions and technical specifications made in this
solicitation.
Company: _______________________________________________________________
Address:_________________________________________________________________
_________________________________________________________________
By:
____________________________________________________________
Printed Name: __________________________________________________ [Signature]
Title:___________________________________________________________________
Phone:______________________Fax:____________________Date: ________________
Contact Information if different from above:
Name: ____________________________________________
Phone:__________________Fax:__________________Email:______________________
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