Supply, Installation, Testing and Commissioning of

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TENDER NO. ADG(E-NZ)/07/13-14/TV-EP
Supply, Installation, Testing and Commissioning
of Lighting Grid structure, self Climbing Light
Battens, Dimmer system and DMX controller for
TV Studio at Dehradun (Uttrakhand).
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PRASAR BHARATI
(INDIA’S PUBLIC SERVICE BROADCASTER)
THE ADDITIONAL DIRECTOR GENERAL (E-NZ)
AKASHWANI & DOORDARSHAN
JAM NAGAR HOUSE, SHAHJAHAN ROAD
NEW DELHI – 110 011
1
PRASAR BHARATI
(INDIA’S PUBLIC SERVICE BROADCASTER)
OFFICE OF ADDITIONAL DIRECTOR GENERAL (E-NZ)
AKASHWANI & DOORDARSHAN
JAM NAGAR HOUSE, SHAHJAHAN ROAD
NEW DELHI – 110 011
File No. 2(3)/51/NIT-13/TV-EP
Dated…………………..
……………………………………
……………………………………
……………………………………
……………………………………
INVITATION TO BID
On behalf of the Prasar Bharati (I.P.S.B.), sealed tenders are invited by this
Organization in the prescribed Bid Forms at Appendices, 2 to 7 of “Instructions to
Bidders” enclosed at Annexure-I. The details of tender are given in the schedule below:
1.
Tender No.
:
ADG(E-NZ)/07/13-14/TV-EP
2.
Description and quantity of stores / SITC / SETC:
Supply, Installation, Testing and Commissioning of Lighting Grid structure, self
Climbing Light Batten, Dimmer system and DMX controller for TV Studio at
Dehradun (Uttrakhand).
3.
Delivery Period:
Four months from the date of order
4.
Tender Fee:
Rs.500/-
5.
Earnest Money:
Rs.1,00,000 /-
6.
Bid Validity up to:
120 (One Hundred twenty) days from the date of
opening of Technical Bid
7.
Warranty:
Required as per clause 8 of Annexure-II of the
General Terms & Conditions (GTC).
8.
Performance
Security Deposit
Required as per clause 7 of the Annexure-II of the
General Terms & Conditions (GTC).
(i) Amount :
10% of the order value in form of FDR /
Bank Draft / Banker’s Cheque
(ii) Validity :
60 (sixty) days beyond the date of expiry of the
Delivery Period.
2
9.
Correspondence Address: Director (Purchase),
O/o Additional Director General (E-NZ),
Akashwani & Doordarshan, Jam Nagar House,
Shahjahan Road, New Delhi – 110 011.
10.
Paying Authority
11.
Tender Opening Date:
09.09.2013 at 1500 hrs.
12.
Terms of Delivery
Free Delivery at Consignee’s place.
13.
Important Instructions:
1. The tender will be governed by the “Instructions to the Bidder” as per Annexure-I
of the “General Terms & Conditions” placed at Annexure-II, and “Technical
Specifications” placed at Annexure-IV.
2. Deviations/Exceptions to the clause, if any, should be explicitly recorded
seriatim as a separate Annexure (Appendix 3 to Annexure-I), in your offer,
failing which, all the clauses shall be deemed to have been accepted by you.
:
:
The Chief Engineer (North Zone)
Akashwani & Doordarshan, Jam Nagar House,
Shahjahan Road, New Delhi – 110 011.
Two Bid System shall be followed for this tender. Tenderers should take due care to
submit tenders in accordance with requirement in sealed covers as specified in clause 2
of “Instructions to Bidders” (Annexure-I).Bid evaluation criteria at Annexure-III shall be the
basis for evaluation of tenders.
The Technical & Commercial Bid should be submitted in separate Sealed Cover.
The tenderer while submitting their bid, must adhere to the following instructions of
Central Vigilance Commission, otherwise their offer is likely to be ignored.
1.
One Agent / dealer / Supplier shall not represent two manufacturers of quote on
their behalf in a particular tender i.e. one bidder shall quote one type of
equipment in a particular tender.
2.
Tender documents submitted by the tenderer shall be neatly tied and each
page numbered and signed and stamped by them.
NOTE:
THE FOLLOWING SHOULD BE SUBMITTED ALONG-WITH THE TENDER:
(a)
Original Equipment Manufacturer’s Authorization for equipment quoted.
(b)
Past Performance along with the user certificate in respect of timely and
good quality supply of equipment / execution SITC / SETC in respect of
items quoted for past three years.
[ …………………………]
Dy. Director (Purchase)
For & on behalf of Prasar Bharati
Note : Down loaded copy of tender document, without specifications (signed and stamped) will
not be accepted) .
3
LIST OF ANNEXURES
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Annexure-I
Instructions to the bidders
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Appendix 1
Bid Document Acknowledgement Form
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Appendix 2&2A
Bid submission Form and Agreement
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Appendix 3
Exception / Deviations PROFORMA
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Appendix 4
5-14
15
16-17
18
19
Past Supplies / SITC / SETC Proforma
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Appendix 5
Bidders Information Proforma
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Appendix 6&6A
Price Bid Proforma
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21-22
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Detailed Price Bid
(to be filled & sealed in separate envelop)
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Appendix 7
Authorization Letter for attending tender opening
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Annexure-II
General Terms and Conditions (GTC)
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Annexure-III
Bid Evaluation Criteria
23
24-36
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Annexure-IV
Description of stores/ SITC / SETC and
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Technical Specification
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This tender document consists of 71 pages and 2 Nos drawings.
4
37-38
39
40-65
ANNEXURE- I
INSTRUCTIONS TO BIDDERS
(Please sign each page of these conditions and send it with your offer)
1. PREPARATION OF TENDER:
i) The bid shall be submitted in the prescribed Proforma as per Appendices 2 to
6. The bid document duly filled in and signed should be returned whether you
are quoting for any item or not. When items are not being tendered for, the
corresponding space should be defaced by some such words as “Not quoting”.
ii) In the event of the space on the bid document being insufficient for the required
purpose, additional pages may be added. Each such additional page must be
numbered consecutively showing the Tender Number and duly signed. In such
cases, reference to the additional page must be made in the tender form.
iii) The bid document referred to above, if not returned or if returned but not duly
filled-in, will be liable to result in rejection of the tender.
iv) Bidders are advised in their own interest to ensure that all the points brought
out in the checklist enclosed at Appendix 3 are complied with in their offer
failing which, the offer is liable to be rejected.
v) The Bids can only be submitted in the name of the bidder in whose name the
bid documents were issued. The tender papers filled-in and completed in all
respects shall be submitted together with requisite information and Annexures.
It shall be complete and free from ambiguity, change or interlineations.
The tender submitted by bidders and any annotations or accompanying
documentation submitted along with the tender, shall be in English language.
Bidders should indicate at the time of quoting against this tender their full postal
/ fax / E-mail addresses.
Bidders shall sign their proposal with the exact name of the firm to whom
the contract is to be issued. The tender shall be duly signed and sealed by an
executive officer of the bidder’s organization.
Each page of the tender shall be signed by a duly authorized officer and in
the case of a Corporation the same shall be sealed with the Corporation seal or
otherwise appropriately executed under seal.
Bidders shall clearly indicate their legal constitution and the person signing
the tender shall state his capacity and source of his ability to bind the bidder.
The Power of Attorney or authorization, or any other document consisting of
adequate proof of the ability of the signatory to bind the bidder, shall be
annexed to the tender. This organization may reject outright any tender
unsupported by the adequate proof of the signatory’s authority.
vi) It must be ensured that each page of the tender including terms and conditions,
Bid Evaluation Criteria and specification (Annexure I, II, III and IV) are signed
by bidder and returned to this office along with offer.
5
2. DELIVERY OF TENDER
2.1 The tender will be on the basis of “Two Bid System” and offers are to be
submitted in separate sealed covers. The first inner sealed cover will
contain “Technical Bid” having all details including the list of equipment to
be supplied / SITC / SETC to be executed, but with price column blanked
out. There will be no mention of price anywhere in the “Technical Bid” and
Earnest Money will also be sent in above first inner cover. This cover will
clearly be super-scripted with “Technical Bid” along with tender number and
item description. The second inner-cover will contain the price schedule
duly filled-in and signed and contain all the commercial details of the bid and
will be clearly super-scripted with “Commercial Bid” along with tender
number. These two covers shall be put into an outer cover and sealed. The
outer cover should duly bear the tender number and date of closing /
opening prominently underlined along with the address of this office.
All General Terms and Conditions (GTC) attached with the invitation
to tender are sacrosanct for considering any offer as a complete offer. It is
therefore, important that all documents duly completed and signed are
returned with your offer.
2.2 The right to ignore any offer, which, fails to comply with the above
instructions is reserved. Only one tender should be included in one cover.
2.3 Your offer must reach this office not later than 14:00 hr. on the notified date
of closing of the tender. Offers sent by hand delivery should be put in the
Tender Box in this office before 14:00 hr. on the specified date. All
outstation tenders , if sent by post, should be sent under registered cover.
2.4 Any change in quotation after opening of tender will not be considered.
2.5 This organization will not be responsible for the loss of tender form or for the
delay in postal transit.
2.6 Tenderer is advised in his own interest to ensure that his offer reaches this
office well before the closing date and time of the tender as the offers
received after the closing date and time of the tender, will not be
considered.
2.7 TELEGRAPHIC/TELEFAX/E-MAIL offers, whether received directly by this
organization, will not be considered.
3. VAGUE AND INDEFINITE EXPRESSION
Tenders qualified by vague and indefinite expressions such as “subject to
immediate acceptance” or “Subject to prior sale” etc. will not be considered.
4. VALIDITY PERIOD OF OFFER
4.1 The tender shall be valid for acceptance for the period as indicated in the
“Invitation to Bid” (hereinafter referred to as validity period) and shall not be
withdrawn on or after the opening of tenders till the expiration of the validity
period or any extension thereof.
6
The offers of those tenderers who have not kept the validity open till the
period stipulated in the tender will be treated as un-responsive and will be
ignored without making any reference to the tenderer.
4.2 The tenderer will undertake not to vary/modify the tender during the validity
period or any extension thereof.
5. OPENING OF TENDERS
5.1 The tenders will be opened at 1500 hours on the date of opening indicated
in the “Invitation to Bid”. The tenderer or his authorized representative may
be present at the time of opening of tender on the specified date, but a letter
in the form annexed as Appendix-7 hereto must be forwarded to this office
along with tender document and a copy of this letter must be produced in
the office by the person attending the opening of tender. Unless this letter is
presented by him, he may not be allowed to attend the opening of tender.
5.2 In case of unscheduled holiday on the closing / opening day of tender, the
next working day will be treated as scheduled prescribed day of closing /
opening of tender, the time notified remaining the same.
6. PRICE:
6.1 The price quoted must be net for per unit and must include packing and
delivery charges.
6.2 The tenders are requested to quote their firm prices. Any change or
modification to the offer after opening of the tender will not be considered at
all.
6.3 The bidder/tender is advised to quote rates keeping in mind that repeat
order can also be placed up to 50% of the original quantity of any item(s) on
the same terms and conditions as stipulated in the original purchase order
during the validity of the order, or within six months of original supply order,
whichever, is later. It will be obligatory on the part of the supplier /
contractor to execute such repeat order (s) also.
6.4 Spares, Annual Maintenance Contract and Optional Items shall be quoted
separately in the price bid, wherever asked for. Spares, AMC, and optional
items will not form the part of commercial bid and will not count for deciding
the lowest bidder.
6.5 Payment of excise duty and sales tax / VAT (on ultimate products)
Payment of excise duty and sales tax/VAT (on ultimate products), as
applicable on the closing date of tender will be to the supplier’s / contractor’s
account. Any statutory variation (both plus and minus) in the rate of excise
duty/sales tax /VAT after closing date of tender/revised price bid but before
the expiry of the contractual delivery / completion period will be to the
account of the office.
the
The bidder(s) will indicate, in their bid, the amount with exact rate of
Excise and Sales tax/VAT on ultimate finished product, as applicable
7
at tendering stage, separately in the bid. In case the above information
subsequently proves wrong, incorrect or misleading (a) this Organization will
have no liability to reimburse the excess in the difference in rates of the item
under which the duty/tax assessed finally (b) this Organization will have the
right to recover the difference in case the rate of duty / tax finally assessed
is on the lower side.
Any increase in excise duty, sales tax / VAT during extended period
of the contract / supply order will be to supplier’s / contractor’s account
where such extension in delivery of the materials/completion of the project
was on the request of supplier / contractor. However, any decrease in
excise duty/sales tax / VAT during extended period of the contract / supply
order, will be to the account of this Organization.
6.6 As the material, which is to be transported to the consignee, belongs to the
Government of India / Prasar Bharati and therefore is exempted from entry
tax / octroi duty / toll tax. However, if the State Governments / Statutory
Local Bodies are bound to levy such taxes, the taxes will be paid by supplier
/ contractor. Supplier/Contractor may raise its claim, for reimbursement of
such duties / taxes paid, with Organisation, along with original receipt of the
payment.
6.7 In case of SITC of / SETC tenders, prorata breakup details of cost of all the
identifiable store items of supply and ITC / ETC charges shall be given
along with a price bid.
6.8 The taxes like excise duty, sale tax / VAT, service tax etc. as applicable on
the goods / services shall be quoted separately in the price bids.
7. Trade/Volume Discount
Bidders will not indicate separate discount. Discount, if any, should be merged
in the rates against the quoted item(s). Discount of any type indicated
separately will not be taken into account for evaluation purposes.
8. Eligibility:
Bids should be from actual manufacturers. Bid from sole selling agents /
authorized distributors / Authorized dealers/ Authorized contractors can also be
considered provided such bids are accompanied with necessary supporting
documents / authority letter from concerned actual manufacturers who
authorized them to market their products, provided further, such an authority
letter is valid at the time of bidding. The supplier / contactor shall ensure that
the required warranty cover is provided by the original manufacturer of the
product.
In case of SITC / SETC and specialized work, the contractor should also have
sufficient experience and shall submit the experience certificate of satisfactory
completion of at least three similar works, each of value not less than 40% of
the estimated cost put to tender, or two similar works, each of value not less
than 60% of the estimated cost, or one similar work of value not less than 80%
of the estimated cost, all amounts rounded off to the convenient full figure, in
the last seven years ending on the last day of the month previous to the one in
which the tenders are invited.
8
9. Purchase Preference for Product of Public Enterprises:
The Organization reserves the right to allow to the public enterprises, purchase
preference facilities as admissible under the existing policy of the Government
of India and not to accept the lowest rate quoted by the tenderer.
10. Scope of Supply of Equipments / SITC / SETC:
The delivery of stores / execution of SITC / SETC is required as stated in
Invitation to Bid on terms specified in clause 2 at Annexure-II of General Terms
& Conditions. Any deviation must be clearly mentioned.
11. Samples
11.1 Samples are not required unless specifically called for.
11.2 The samples when called for should be sent to the purchasing authority along
with the offer. The cost and freight of sending the samples shall be borne by
the tenderer and there will be no obligation on the part of receiving officer for
their safe custody. Samples received late are liable to be ignored. If the
samples are sent by Railway Parcel, The Railway Receipt (RR) should be
posted separately to the addressee to which the samples are sent (under
covering letter giving the particulars of tender number and due date) well in
advance to enable the addressee to get the parcel released before the date of
opening of tender. The RR should not be sent along with the offer. Samples
submitted with the tenders, which have not been accepted; will, if it has not
been destroyed during testing, be delivered at your cost provided the
application for return is made to the officer to whom the samples are sent,
within one month of the date fixed for the opening of tender or after
modification / cancellation of demand. This organization will not be liable for
loss, damage, or breakage in respect of samples. If no application is received
within the due date, samples will be disposed of by public auction and the sale
proceeds credited to this Organization.
12. Consideration of offer in full or in part:
This Organization may reject / accept or prefer any tender without having to
assign any reason whatsoever. This Organization also reserves to itself the
right to accept any tender in part or split the order between two or more
bidders. Tenderers are at liberty to quote separate rates for the whole quantity
as well as reduced quantity.
13. Acceptance of Offer by Telegram / Fax:
Acceptance by the purchaser will be normally communicated by Telegram / fax
/ E-mail. In case where acceptance is communicated by Telegram/Fax, the
regular order will be forwarded as soon as possible but the instructions
contained in the Telegram / fax / E-mail should be acted upon immediately.
With the issue of Telegram / fax / E-mail of acceptance, the contract shall be
deemed to have concluded. Contract shall mean and include the invitation to
tender / instructions to tenderers, tender, acceptance of tender, supply of
stores / SITC / SETC particulars and the general and special conditions
specified in the acceptance of tender.
9
14. Specifications:
i) Unless otherwise asked for, the offers of “Makers design or for alternative
specifications, the tenderer must note that his offer, will be rejected in case the
tender stipulations are not complied with strictly or the goods offered do not
conform to the required specifications indicated therein. The lowest tender will
be determined from among those tenders, which are in full conformity with the
required specifications.
ii) In case the offers have been asked for “Makers design” or for alternative
specifications, the tender will clearly indicate as to how the materials being
offered will serve this Organization’s purpose and in what respect the offer
differs from the required specifications.
iii) If this Organization finds that materials supplied / works carried out are not of
correct quality and are not according to required specifications or otherwise
not satisfactory owing to any reason of which the Organization will be the sole
judge, The Organization will be entitled to cancel the contract for supply of
stores / SITC / SETC and meets it requirements of stores / SITC / SETC from
the open market at the risk and cost of the supplier / contractor, reserving
always to itself the right to forfeit the security deposit placed by the supplier /
contractor for fulfillment of the contract.
15. Earnest Money / Performance Security Deposit
15.1 Earnest Money :
The bidders must enclose, with their technical bid, earnest money in the
form of FDR / Bank Draft / Banker’s cheque in favour of The Chief
Engineer (NZ), Akashwani & Doordarshan from a Scheduled Commercial
Bank. The earnest money should initially be valid up-to 60 days beyond
period of Bid validity.
15.2 Offers without Earnest Money will be ignored.
15.3 The Earnest Money deposited by the tenderer shall be forfeited by this
Organization in the following events:
(a)
If tender is withdrawn during the validity period or any extension
thereof.
(b)
If tender is varied or modified in a manner not acceptable to this
Organization during the validity period or any extension of the
validity duly agreed by the bidder.
(c)
If a tenderer, whose tender has been accepted, fails to furnish
Security Deposit within 21 (Twenty One) days from the issue of the
acceptance offer of the tender.
15.4 The Earnest Money of unsuccessful bidders will be returned on finalization
of the tender. The earnest money of successful bidder will be returned on
receipt of security deposit or it may be adjusted in the security deposit if
requested by the tenderer.
15.5 Performance Security Deposit:
The successful bidder, within 21 (Twenty One) days of the issue of the
order / advance order / letter of intent, will be required to deposit security
deposit in the form of Crossed Bank Draft / FDR in favour of The Chief
Engineer (NZ), Akashwani & Doordarshan, New Delhi.
10
16. Transfer of Tender Documents:
The tender is non-transferable.
17. Correspondence:
i) Our Fax / Email address is:
Fax: 011-23381670 / 23070219
ii)
iii)
Email : [email protected]
All correspondence from tenderer / contractor shall be made to the Purchase
Authority (by name), who has issued this tender.
All correspondence shall bear reference to Tender No. /Purchase order.
18. Order on Higher Tenderer:
It should be noted that if an order is placed for supply of stores / SITC / SETC
on a higher tenderer in preference to the lowest acceptable offer in
consideration of an earlier delivery, the tenderer will be liable to pay to the
Purchaser, the difference between the contract rate quoted by the lowest
acceptable tenderer, in case he fails to complete the supply of stores / SITC /
SETC in terms of such contract within the specified date of delivery. This is
without prejudice to other rights under terms of contract.
19. Payment Terms:
(i)For Supply Contracts:
(a) The supplier will submit its bill for 90% of the material cost along with copy
of Inspection Certificate to the consignees. On receipt of stores in good
condition, consignee will complete necessary formalities at his end and
verify the bill and submit to the paying authority along-with measurement
book for making payment.
(b) The bill for balance 10% of material cost will be submitted by the suppliers
along with proof of the deposit of performance security money for
guarantee/ warranty period to the consignee. Consignee will verify the bill
and submit the same to be paying authority for release of payment.
(ii) For SITC / SETC (Supply, Installation / Erection, Testing & Commissioning)
Contracts:
(a) The supplier will submit its bill for 75% of the material cost of identifiable
stores of supply along with copy of Inspection Certificate to the consignees.
On receipt of stores in good condition, consignee will complete necessary
formalities at his end and verify the bill and submit to the paying authority
along-with measurement book for making payment.
(b) The bill for 15% of the cost of material and 90% of Installation / Erection/
Testing & Commissioning charges will be submitted to the consignee by
supplier/contractor along with completion certificate after the successful
commissioning and handing over the installation to the consignee.
Consignee will verify the bill and submit the same to be paying authority for
release of payment.
(c) The bill for balance 10% payment will be submitted by the suppliers to
consignee along with proof of the deposit of performance security money for
guarantee/ warranty period. Consignee will verify the bill and submit the
same to the paying authority for release of payment.
20. Unsolicited Post Tender Modification:
In case certain clarifications are sought by this Organization after opening of
11
tenders, then the reply of the Bidder should be restricted to the clarifications
sought. Any Bidder who modifies his Bid (including a modification, which has
the effect of altering the value of his offer) after the closing date without specific
reference by this Organization shall render the bid liable to be ignored and
rejected without notice and without further reference to the Bidder. Canvassing
in any form by the Bidders shall also render the bid liable to be ignored and
rejected without notice and without further reference to the Bidder.
21. Clarification in respect of Incomplete Offer:
This Organization has to finalize its purchase within a limited time schedule.
Therefore, it may not be feasible in all cases for this Organization to seek
clarification in respect of incomplete offers. Prospective Bidders are advised to
ensure that their bids are complete in all respects and conform to our terms and
conditions and Bid Evaluation Criteria of the tender. Bids not complying with
this Organization’s requirements may be rejected without seeking any
clarifications.
22. Income Tax/Trade Tax / Work Contract Tax Liability:
(i) The Bidder will have to bear all Income Tax liability both corporate and personal
tax. Income tax on the contract value, as applicable, will be deducted at source
by the paying authority.
(ii) Some State Governments levy work contract tax/trade tax. These taxes are to
be born by the supplier / contractor, wherever applicable. These taxes will be
deducted by the paying authority.
(iii) Bidder must give the TIN / PAN, VAT / Sale Tax, Service Tax, Registration no.
in Appendix - 5
23. After Sales Service and Training:
The tenderer must furnish complete details of after sales service arrangement
including training to be provided in respect of the equipment. After sales
service arrangements should include details of infrastructure facilities available
in the country. The training should be made available free of cost at sites.
Failure to give this information, will lead to automatic rejection of the offer,
without any reference to the Bidder.
24. Replacement / Rectification:
In the event the stores supplied or SITC / SETC carried out against the contract
are found to be defective, the supplier / contractor will have to take back the
defective materials at his own cost and replace / rectify the defects of the
Stores / SITC / SETC free of charge without loss of time. The supplier /
contractor will not be entitled to dispose of the Store / Equipment / Material
given for replacement / rectification without the prior permission of this
Organization. All charges concerned with the rectification including freight
charges will be borne by the supplier / contractor.
25. Tender Fee:
i) Tender to be paid by Bidders is as indicated in the Invitation to Bid.
ii) The offers will not be considered without Tender Fee.
26. Evaluation / Security of Bids:
Technical / Commercial evaluation of bids shall be undertaken in accordance
12
with the prescribed procedure by a Committee of the Organization duly
constituted for this purpose. The technical evaluation would be based on (i)
assessment of technical capability of tenderer to manufacture tendered items of
stores / carry out SITC / SETC; (ii) capability of tenderer to effect supply of
stores / carry out SITC / SETC in stipulated time as assessed on the basis of
installed capacity for manufacturing and turnover of tendered items in
preceding two years; and (iii) past record of timely and good quality supply of
tendered items of store / execution of SITC / SETC by tenderer in preceding
two years.
27. Employment by firms to officials of this Organization:
Firms / Companies, who have or had business relations with this Organization,
are advised not to employ serving employees of this Organization without its
prior permission or within the initial two years period after the retirement /
resignation / severance from the service without specific permission of this
Organization. This Organization may decide not to deal with such firms who fail
to comply with the above advice.
28. Arbitration :
If any dispute, difference, question or disagreement shall at any time, hereafter
arise, between the parties hereto or the respective representatives or
assignees in connection with or arising out of the contract or in respect of
meaning of specifications, design, drawings, estimates, schedules, annexure,
orders, instructions the construction, interpretation of this agreement,
application of provisions thereof or anything hereunder contained or arising
hereunder or as to the rights, liabilities or duties of the said parties hereunder or
any matter whatsoever incidental to his contract or otherwise concerning the
works of execution or failure to execute the same, whether during the progress
or work of stipulated/extended period or before or after the completion or
abandonment thereof, it shall be referred to the sole arbitration of the person
appointed by the Additional Director General (E-NZ), Akashwani &
Doordarshan, Jamnagar House, New Delhi. There will be no objection to any
such appointment that the arbitrator so appointed is an employee of this
Organisation or that he had to deal with the matters to which contract relates
and that in the course of his duties as this Organisation’s employees he had
expressed views of all or any of the matters in dispute or difference.
If an arbitrator to whom the matter is referred dies or refuse to act or resigns
for any reason from the position of arbitrator, it shall be lawful for the Additional
Director General (E-NZ), Akashwani & Doordarshan, Jamnagar House, New
Delhi to appoint another person to act as arbitrator in the manner aforesaid.
Such person shall be entitled to proceed with the reference from the stage at
which it was left by his predecessor if both the parties consent to Additional
Director General (E-NZ), Akashwani & Doordarshan, Jamnagar House, New
Delhi to this effect failing which the arbitrator will be entitled to proceed denovo.
It is a further term of this contract that no person other than the person
appointed by the Additional Director General (E-NZ), Akashwani &
Doordarshan, Jamnagar House, New Delhi as aforesaid shall act as arbitrator
and that, if for any reason that is not possible, the matter is not to be referred to
the arbitration at all.
The arbitrator(s) may from time to time, with the written consent of all the
13
parties to the contract enlarge the time for making and Publishing the award.
It is a term of the contract that the party invoking arbitration shall specify the
disputes to be referred to arbitration under the clause.
It is also term of the contract that the contractor shall not stop the work
under this contract and work shall continue as expected to continue whether
the arbitration proceedings have commenced or not.
The arbitrator shall give reasoned award in respect or each dispute or
difference referred to him. The award as aforesaid shall be final and binding on
all the parties to the contract in accordance with the law.
The Venue of the arbitration shall be at New Delhi (India). Subject to as
aforesaid, the provision of the Indian Arbitration Act, 1940 and any statutory
modifications or re-enactments thereof and rules made there under and for the
time being in force shall apply to the arbitration proceedings under this clause.
14
APPENDIX-1
PROFORMA FOR BIDDERS TO ACKNOLEDGE THE BID DOCUMENT
Dated:
Dear Sirs,
We hereby acknowledge receipt of a complete set of Bid Documents pertaining to
procurement / SITC/SETC of Supply, Installation, Testing and Commissioning of
Lighting Grid structure, self Climbing Light Batten, Dimmer system and DMX
controller for TV Studio at Dehradun (Uttrakhand) against Tender No. ADG(ENZ)/07/13-14/TV-EP.
We have noted that the closing date for receipt of the tender by you is the time
specified in the tender document and opening at specified time and date.
We guarantee that the contents of the above said Bid Package will be kept
confidential within our company and text of the said package shall remain the property of
your Organisation and that the said documents are to be used only for the purpose
intended by your Organisation.
Our address for further correspondence on this tender will be as under:
___________________________
___________________________
___________________________
___________________________
Fax No
:
Telephone No
:
E-Mail No
:
Personal Attention of (If required):
Yours faithfully
15
APPENDIX-2
Bid Submission Form and Agreement
Tender No. ………….. ADG(E-NZ)/07/13-14/TV-EP
The Additional Director General (E-NZ),
Akashwani & Doordarshan, Jamnagar House,
Shahjahan Road, New Delhi – 110011.
Dear Sirs,
1.
I/We hereby offer to supply the stores detailed in schedule hereto or such portion
thereof as you specify in the Acceptance of Tender at the price given in the said
schedule and agree to hold this offer open till ..........................I/We shall be bound
by the communications of acceptance dispatched within the prescribed time.
2.
I/We have understood the "Instructions to Bidders", specifically the instructions to
the tenderers in the booklet DGS&D-229 and accepted the "conditions of contract"
and specifically the conditions of the contracts as contained in DGS&D-68 (R) for
Supply/SITC/SETC and have thoroughly examined the specifications, drawings
and/or pattern quoted in the schedule hereto and am/are fully aware of the nature
of the stores required and my/our offer is to supply stores strictly in accordance
with the requirements.
3.
The following pages annexure-II-to-annexure-IV have been added to and form part
of this tender.
4.
Agreement at Appendix 2A on purchase of Tender documents and submission of
Tender has been duly signed and returned herewith.
Yours faithfully,
Signature of witness -1
Address
Date
Signature of witness -2
Address
Date
16
PRASAR BHARATI
(INDIA’S PUBLIC SERVICE BROADCASTER)
OFFICE OF Additional Director General (E-NZ)
AKASHWANI & DOORDARSHAN
JAM NAGAR HOUSE, SHAHJAHAN ROAD
NEW DELHI – 110 011
APPENDIX-2A
AGREEMENT
PRASAR BHARATI (I.P.S.B.)
The Additional Director General (E-NZ), Akashwani & Doordarshan,
Jamnagar House, Shahjahan Road, New Delhi – 110011.
Sub:- Purchase Of Tender Documents
Ref:- Tender No. ……… ADG(E-NZ)/07/13-14/TV-EP
The Additional Director General (E-NZ), , Akashwani & Doordarshan, Jamnagar
House, Shahjahan Road, New Delhi – 110011, acting on behalf of Prasar Bharati
(I.P.S.B.) and the Tenderer agree that the Notice inviting Tenders (NIT) is an offer made
on the condition that the Tender would be kept open in its original form without variation
or modification for a period as the mention in the invitation bid the last date for the receipt
of tenders stated in the NIT AND THE MAKING OF THE TENDER SHALL BE
REGARDED AS AN UNCONDITIONAL AND ABSOLUTE ACCEPTANCE of this
condition of the NIT. We further agree that the contract consisting of the above conditions
of NIT as the offer and the submission of Tender as the Acceptance shall be separate
and distinct from the contract which will come into existence when tender is finally
accepted by this Organisation. The consideration for this separate initial contract
proceeding the main contract is that this Organisation is not agreeable to sell the NIT to
the Tenderer and to consider the tender to be made except on the condition that tender
shall be kept open for days after the last date fixed for the receipt of tenders and the
Tenderer desires to make tender on this condition after entering into this separate initial
contract with this Organisation. This Organisation promised to consider the tender on this
condition and the tenderer agrees to keep the tender open for the required period. These
reciprocal promises form the consideration for this separate initial contract between the
parties.
If Tenderer fails to honour the above terms and conditions, this Organisation shall
have unqualified, absolute and unfettered right to encash the earnest money submitted on
this behalf.
Yours faithfully,
Yours faithfully,
(BIDDER)
(PURCHASER)
on behalf of the Prasar Bharati Corporation of India
(One copy of this agreement duly signed must be returned along with the Technical Bid)
17
APPENDIX-3
EXCEPTION / DEVIATION PROFORMA
This organisation expects the bidders to fully accept the terms and conditions of the
tender document. However, should the bidder still envisage some exception/
deviations to the terms and conditions of the tender documents, the same should be
indicated here and put in unpriced bid i.e. “Technical Bids”. The price effect for
withdrawal of such exception(s) to be indicated in the price bids only. If this proforma
is left blank, then it would be presumed that bidder has not taken any exception /
deviations to the terms and conditions of the tender documents.
Full
Clause
compliance /
No. of
not agreed
Tender
document
Exception/
deviation taken
by Bidder
Confirmation if price
effect for withdrawal of
of this exception has
been specified in the
Price Bid
Remarks
Signature of the Bidder /Tenderer
Name
Seal of the Company
18
APPENDIX-4
BIDDERS PAST SUPPLY / SITC / SETC PROFORMA
Sl. Name & Address
No. of client
Period
from……
To……...
Description of stores
/ works in details
Total quantity Remarks
supplied
successfully
Note: Certificate from clients to be enclosed along-with this proforma.
19
APPENDIX-5
BIDDERS INFORMATION PROFORMA
Tenderer must give specific answers against each of the following questions.
Tender No. __ADG(E-NZ)/07/13-14/TV-EP __
Due for opening _____________
1.
Whether stores offered / SITC/SETC conform to specification at Annexure-IV,
if not, details of deviations must be stated here.
2.
Date by which delivery of stores / execution of work can be completed.
3.
Business name and constitution of tendering firm. Is the firm registered under?
(i)
(ii)
(iii)
The Indian companies Act, 1913.
The Indian Companies Act, 1932/1956
Any other Act, if not who are owners?
(Please give a full name).
4.
VAT / Sales tax Registration No.
5.
Central Sales Tax Registration No.
6.
Service Tax Registration No.
7.
PAN No / TIN No.
8.
Annual turnover for last 3 years.
9.
Present worth of tendering firm.
10.
Fax No.:
11.
E-mail :
12.
Valid Electrical License number of contractor,
Attested copy of the License to be submitted.
(For Electrical Works)
Signature of Tenderer
Date _____________
20
APPENDIX-6
PRICE BID
Schedule of Rates
(To Be Filled In By Tenderers)
Tender No. ADG(E-NZ)/07/13-14/TV-EP
Tenderer's Name _____________
Due Date_______________
Delivery Period: _____________
Tenderer's Quotation No. _______________
S.No.
1
Description of
items/ works
Validity of Quotation__________
Quantity Unit Rate per
unit (both
in figures
and words)
2
3
4
5
Total
(both in
figures
and
words)
6
Taxes if
any
(rate &
amount)
7
Total (Both in words & figures)
Grand Total (6+7) in Rs.
(Both in words & figures)
Tenderer's Signature
Date
Seal
Note
1. Please indicate prorata break up details of all identifiable items of supply of
stores and ITC / ETC cost in proforma Appendix - 6A enclosed.
2. The statutory charges like Excise Duty, VAT/Sale Tax, Service Tax etc which
will not be borne by the bidder must be indicated with % rates as applicable in
column 7 above, failing which this Organisation will not be liable for payment of
any such charges.
3. State Entry Tax, Toll Tax and other taxes which are collected by statutory
bodies on the way during transportation of materials shall not be included in
the price bid. These taxes, if paid, may be reimbursed as per actual on claim
with original receipt of payment.
21
APPENDIX-6A
PRICE BID
Prorata Break Up Details Of The Identifiable Items of Supply And ITC / ETC cost
(To Be Filled In By Tenderers)
Tender No….ADG(E-NZ)/07/13-14/TV-EP
Tenderer's Name ____________
Due Date_______________
Delivery Period:
Tenderer's Quotation No. ______________
Validity of Quotation__________
Sl
No.
1
Description of
items/works
Quantity Unit Rate per
unit (both
in figures
and words)
2
3
4
5
Total (both Taxes if
in figures any
and words) (rate &
amount)
6
ITC Charges
Total (Both in words & figures)
Grand Total (6+7) in Rs.
(Both in words & figures)
Tenderer's Signature
Date
Seal
22
7
APPENDIX-7
No.
PRASAR BHARATI (I.P.S.B),
The Additional Director General (E-NZ),
Akashwani & Doordarshan,
Jamnagar House, Shahjahan Road,
New Delhi – 110011.
SUBJECT: Tender No. __ ADG(E-NZ)/07/13-14/TV-EP
due on
___________
Sir,
Shri
_________________________________________________________ has
been authorised to be present at the time of opening of above tender due on
_____________ at New Delhi on my/our behalf.
Yours faithfully,
Signature of Tenderer
Copy to :
Shri
____________________________________________
for
information and for production before the time of opening of tenders.
23
ANNEXURE II
General Terms And Conditions (GTC)
(Each page must be signed and returned along-with your offer)
1 Definitions
Unless inconsistent with or otherwise indicated by the context, following terms
stipulated in this ORDER shall have the meaning as defined hereunder.
1.1
Order
Shall mean written purchase order issued by this organisation to the
successful bidder including subsequent amendments to ORDER in writing
thereof.
1.2
The Organisation / Purchaser
Shall mean PRASAR BHARATI (I.P.S.B), Additional Director General (ENZ) AKASHWANI & DOORDARSHAN, SHAHJAHAN ROAD, JAMNAGAR
HOUSE, NEW DELHI - 110011, acting on behalf of President of India shall
include all their legal representatives, successors and assignees.
1.3
Supplier/Contractor
Shall mean any person or persons of firm or company in India as well as
abroad whose bid has been accepted by this Organisation and the legal
representation, representatives, successors and permitted assignee of
such person, persons, firm or company.
1.4
Sub-Contract
Shall mean ORDER placed by the SUPPLIER/CONTRACTOR for any
portion, of the ORDER or work subletted with necessary written consent of
this Organisation on third party. Such sub-letting shall not relieve the
contractor from any obligation, duty or responsibility under the Contract.
1.5
Sub-Contractor
Shall mean any person or persons or firm or their legal representatives,
successors, assignees to whom part of ORDER has been sub-letted by the
SUPPLIER/CONTRACTOR after necessary consent of this Organisation.
1.6
ORDER PRICE
Shall mean the sum accepted or the sum calculated in accordance with the
rates accepted by this Organisation and amendments thereof and shall
include all fees, registration and other charges paid to statutory authorities
without any liability on the Organisation for any of these charges unless
specially agreed to, in writing by this Organisation.
1.7
DELIVERY PERIOD
Shall mean dispatch of the stores or receipt of the stores or installation and
commissioning or erection and commissioning or fabrication and erection
of the stores depending on the type of contract (Supply of Stores / SITC /
SETC) by the date specified in the ORDER
24
1.8
DESTINATION
Shall mean the location of the consignees for which this ORDER has been
issued.
1.9
EQUIPMENTS/MATERIALS
Shall mean and include any equipment, instruments, stores and goods to
be supplied for under the ORDER and amendments thereto.
1.10
DRAWINGS
Shall mean and include all Engineering sketches, general arrangements,
layout drawing, Sectional plans, all elevations etc., related to the ORDER
together with modification and revision thereto.
1.11
SPECIFICATIONS
Shall mean and include detailed description, statements to technical data,
performance characteristic and standards (Indian as well as international
as applicable and as specified in the ORDER).
1.12
INSPECTORS
Shall mean any person or outside Agency nominated by this Organisation
to inspect equipment, materials and services, if any, in the contract stagewise as well as final before dispatch at SUPPLIERS Works and on receipt
at destination as per the terms of the ORDER.
1.13
TESTS
Shall mean such process or processes to be carried out by the
SUPPLIER/CONTRACTOR as are prescribed in the ORDER considered
necessary by this Organisation or their representative in order to ascertain
quality, workmanship, performance and efficiency of equipment or part
thereof
1.14
APPROVAL
Shall mean and include the written consent either manuscript, typewritten
or printed statement under or over signature or seal as the case may be of
this Organisation or the representative or documents or other particulars in
relation to the ORDER.
2. SCOPE OF ORDER
2.1
Scope of the order shall be as defined in the ORDER, specifications,
drawings and annexures thereto.
2.2
Completeness of the EQUIPMENT/SITC/SETC shall be the responsibility
of the SUPPLIER/CONTRACTOR. Any equipment fittings and accessories,
which may be specifically mentioned in the specification or drawing (s) but
which are usual or necessary for the satisfactory functioning of the
EQUIPMENTS (successful operation and functioning of the equipment
being SUPPLIERS/CONTRACTORS responsibility shall be provided by the
SUPPLIER without any extra cost).
The SUPPLIER/CONTRACTOR shall follow the best modern practice in
the manufacture of high grade EQUIPMENT not-withstanding any omission
2.3
25
in that the SUPPLIER/CONTRACTOR shall in all respect design, engineer,
manufacture and supply the same within delivery period to the entire
satisfaction of the Organisation.
2.4
WORK TO BE CARRIED OUT UNDER THE ORDER
All equipment to be supplied/SITC/SETC to be executed under the ORDER
shall conform to and comply with the provision of relevant regulations/Acts
(State Govt. or Central Govt.) as may be applicable to the type of
equipment/work carried out and necessary certificate shall be furnished.
3. SPECIFICATION, DRAWING, TECHNICAL MANUALS
3.1
The SUPPLIERS/CONTRACTOR shall furnish four copies and such
additional no. of copies as required by this organisation of technical
documents final drawing, preservation instructions, operation and
maintenance manuals, test certificates, spare parts catalogue before
dispatch of the equipment as under:
(i)
Inspection Officer
(ii)
Consignee (2 copies)
(iii)
Purchaser
3.2
The supplier/contractor shall be responsible for any loss to this
Organisation consequent to the furnishing of the incorrect data/drawings.
3.3
The SUPPLIER/CONTRACTOR shall provide cross sectional, drawing to
identify the spare parts numbers and their location.
3.4
Specifications, design and drawings issued by this Organisation to the
supplier/contractor along with tender specification and ORDER are not to
be sold or given on loan. These documents continue to remain property of
this Organisation. OR THEIR ASSIGNEE AND ARE SUBJECT TO
RECALL BY this Organisation. The SUPPLIER/CONTRACTOR and its
employees shall not make use of the drawings, specification and technical
information for any purpose any time and shall not disclose the same to
any person, firm or corporate authorities without written permission of the
Organisation. All such details shall be kept confidential.
3.5
In order to facilitate quick disposal, copies of the drawing for approval shall
be sent directly and simultaneously to the authorities specified in the order
in addition to the sets submitted to authority issuing order.
4. ACCEPTANCE OR ORDER
4.1
Within fifteen (15) days from date of mailing of ORDER,
SUPPLIER/CONTRACTOR shall confirm acceptance of the order in its
entirety.
4.2
The ORDER is accepted unconditionally by SUPPLIER/CONTRACTOR by
returning to this Organisation copy of the ORDER duly signed, without
qualification.
26
4.3
4.4
When SUPPLIER/CONTRACTOR has accepted the order with all its terms
and conditions, tenderer’s bid with general sales conditions and all his
previous correspondences are considered superseded and void.
Should SUPPLIER/CONTRACTOR not respect the time limit for the
Confirmation of the order or in case SUPPLIER/CONTRACTOR can not
accept the ORDER without qualifications. This Organisation reserves the
right to cancel in writing without prejudice to other terms, the entire ORDER
or part of it, without notice. Under these circumstances the earnest money
given by the supplier/contractor will be forfeited in full.
5. MODIFICATION IN ORDER
5.1
All modifications leading to changes in the order with respect to technical and /or
commercial aspects, including terms of delivery, shall be considered valid only
when accepted in writing by this Organisation by issuing amendment to the
ORDER.
5.2
This Organisation shall not be bound by any printed conditions, provision in the
SUPPLIER BID, forms of acknowledgement of ORDER, invoice, packing list and
other document, which purport to impose any condition at variance with or
supplement to ORDER.
6. JOINT AND SEVERAL RESPONSIBILITY
6.1
Where Suppliers’/contractor’s Equipment or any part thereof are to be used jointly
with the equipment supplied by another manufacturer (the name of the
manufacturer will be communicated separately to supplier) this Organisation will
hold supplier and the manufacturer jointly and severally responsible for the perfect
operation of the entire group or section of equipment as regard the technical and
mechanical characteristics stipulated in the specification. Such responsibility shall
include the mechanical coupling as well as dynamic and starting moment.
6.2
Consequently, SUPPLIER/CONTRACTOR shall establish and maintain all
necessary contract with the manufacturer to be indicated by the organisation with
a view to ensuring the exchange of all relevant data and information.
7. PERFORMANCE SECURITY DEPOSIT
7.1 To ensure due performance of the contract, Performance Security is to be obtained
from the successful bidder awarded the contract. The successful bidder, within 21
(Twenty one) days from the date of the issue of the letter of indent will be required
to deposit Performance Security Deposit in the form of Bank Draft / FDR from a
Scheduled Commercial Bank for an amount as indicated in the letter of indent.
The Performance security Deposit shall be 10 % of cost of the order / contract
value.
7.2
The security money may be deposited in the form of Bank Draft / FDR from a
schedule commercial bank. It should remain valid for a period of 60 days beyond
the date of completion of all contractual obligations of the supplier, including
warranty/guarantee obligations.
7.3
This Organization shall not be liable to pay any Bank Charges, Commissions or
interest on the amount of Performance security deposit.
27
7.4
Performance Security deposit shall be refunded to the supplier/contractor
after completion of all contractual obligations of the supplier, including
warranty/guarantee obligations. If the materials are supplied in the
extended delivery period, the supplier/contractor will extend the validity of
FDR accordingly and the Security Deposit / Performance Guarantee will be
released after extended validity expires.
7.5 For release of Performance security deposit, supplier/contractor shall submit
a certificate from the consignee to the effect that the equipment has
performed satisfactorily during the guarantee period as stipulated in the
order and organization has not suffered any loss or inconvenience on this
account.
8. WARRANTIES AND GUARANTEES.
8.1
MATERIALS AND WORKMANSHIP
8.2
Unless some special warranty/Guarantee clause has been stipulated
elsewhere in the invitation to the tender or any of its Annexure, the
following warranty shall form part of the contract placed on successful
tender:-
8.2.1 SUPPLIER/CONTRACTOR shall fully warrant that all the stores,
Equipment and components supplied under the ORDER shall be new and
of first quality according to the specifications and shall be free from defects
(even concealed fault, deficiency in design, materials and workmanship).
8.2.2 Should any defects be noticed in design, material and/or workmanship
within 15 months from the date of shipment/dispatch of last consignment or
12 months from the date of receipt/commissioning of the equipment, or the
guarantee/warranty period as specified in specifications (Annexure IV)
whichever is later, the organisation shall inform supplier/contractor and
Supplier/contractor shall immediately on receipt of such intimation, depute
their personnel within 14 days to investigate the causes of defects and
arrange rectification /replacement /modification of the defective equipment
at site without any cost to the Organisation within a reasonable period. If
the supplier/contractor fails to take proper corrective action to
repair/replace the defects satisfactorily within the reasonable period, this
Organisation shall be free to take such corrective action as may be
deemed necessary at contractor's risk and cost after giving notice to the
SUPPLIER/CONTRACTOR.
8.2.3 Damage to the machinery and/or equipment due to incomplete and
erroneous instructions issued by supplier/contractor will be responsibility of
the supplier/contractor and will be treated according to the provisions of
warranty clause. Normal wear & tear shall not come under purview of this
clause.
8.2.4
In case defects are of such nature that equipment shall have to be taken to
suppliers/Contractor’s works for rectification etc. Supplier/Contractor shall take the
equipment at his cost after giving necessary undertaking or security as may be
required by the Organisation. This Organisation shall, if so required by the
28
supplier/contractor, dispatch the equipment by quickest mode on "Freight-to pay"
basis to the supplier's/contractor’s works. After repairs suppliers/contractors shall
deliver the equipment at site on freight pre-paid basis. All risks in transit to and fro
shall be borne by the supplier/contractor.
8.2.5 Equipment or spare parts thereof replaced shall have further warranty for a
period of 12 months from the date of acceptance.
8.2.6 The supplier/contractor shall guarantee that they will supply spare parts if
and when required on agreed price. The agreed price should include but
without any limitation to agreed discount on the published catalogue price
or on agreed percentage of profit on the landed cost.
8.2.7 The supplier will warranty that before going out of production for any of
spare parts, they will give adequate advance notice to the purchaser so
that the latter may undertake to procure, if necessary, the balance of the
life time requirements.
8.2.8 If the repairs, replacement or modification referred are of such nature as
may affect the efficiency of the EQUIPMENT this Organisation shall have
the right to give to the SUPPLIER/CONTRACTOR within one month of
such replacement / renewal notice in writing to carry out test as may be
required for acceptance of the equipment.
8.2.9 If the supplier/contractor fails to honour his obligation to repair or replace
defective goods within a reasonable period of time, or if supplier/contractor
refuses to carry out work under the guarantee clause and implied
guarantee condition, if danger is anticipated or in case of severe urgency,
the Organisation shall be entitled to carry out, at Supplier's/Contractor’s
cost and risk, repair work or replacement deliveries or have it done by a
third party. In case not all goods have been delivered by
Supplier/Contractor, this Organisation is entitled to procure the remaining
goods/services at Supplier's/Contractor’s cost and risk. This does not
relieve Supplier's/Contractor’s of any of his guarantee obligations. Taxes
and duties of any kind whatever imposed by the authorities of the country
of the supplier or his sub contractors until delivery shall be borne by
supplier//contractor.
9. PERFORMANCE GUARANTEE
9.1
SUPPLIER/CONTRACTOR shall guarantee that the performance of the
EQUIPMENT/MATERIAL supplied under the order shall be strictly in
conformity with specification and shall perform the duties specified under
the ORDER.
9.2
The SUPPLIER/CONTRACTOR shall guarantee that the materials /
equipment that shall be purchased from the sub-contractor(s) shall be such
as to fulfill the requirements laid down vide para 8.1 to 8.10 above and
shall undertake to ensure fulfillment of these requirement.
10 REJECTION
29
If the ORGANISATION finds that the goods supplied are not in accordance with
the specification and other condition stated in the order or its sample (s) are
received in damaged conditions (of which matters this Organisation will be the
sole judge), this Organisation shall be entitled to reject the whole of the goods or
the part, as the case may be and intimate to the supplier/contractor the rejection
without prejudice to the Organization other rights and remedies to recover from
the supplier/Contractor any loss which the ORGANISATION may be put to also
reserving the right to forfeit the performance security deposit if any made for the
due fulfillment of the contract. The goods shall be removed by the
supplier/contractor and if not removed within 14 days of the date of
communication of the rejection the Organization will be entitled to dispose-off the
same on account and at the risk of the supplier/contractor and after recovering the
storage charges at the rate of 5% of the value of goods of each month or part of
month and loss and expense if any caused to the Organization pay balance to the
supplier/contractor.
11.
FAILURE AND TERMINATION CLAUSE
Time and date of delivery shall be essence of the contract. If the
contractor/supplier fails to deliver the stores / execute SITC / SETC, or any
installment thereof within the period fixed for such delivery in the schedule or at
any time repudiates the contract before the expiry of such periods the purchaser
may without prejudice to any other right or remedy, available to him to recover
demurrages for breach of the contract:a) Recover from the Supplier/Contractor as agreed, liquidated demurrages
including administrative expenses and not by way of penalty, a sum
equivalent to 0.5% per week upto maximum limit of 10% of the contract
value for such delay or part thereof (this is an agreed, genuine pre-estimate
of demurrages duly agreed by the parties) which the supplier/contractor
has failed to deliver thereof is accepted after expiry of the aforesaid period,
provided that the total demurrages so claimed shall not exceed 10% of the
contract price of the stores / SITC / SETC. After full period of extension,
termination of the contract will be considered by the Organisation.
b) Purchase or authorise the purchase elsewhere on the account and at the
risk of the contractor/supplier, of the stores not so delivered / SITC / SETC
not carried out or other of a similar description (where stores exactly
complying with the particulars are not in the opinion of the purchaser, which
shall be final, readily procurable) by serving prior notice to the
contractor/supplier without canceling the contract in respect of the
installment not yet due for delivery or,
c) Cancel the contract or a portion thereof by serving prior notice to the
contractor/supplier and if so desired purchase or authorise the purchase of
the stores not so delivered / SITC / SETC not carried out, or others of a
similar description (where stores not delivered / SITC / SETC not carried
out, exactly complying with particulars are not in the opinion of the
purchaser, which shall be final readily procurable) at the risk and cost of
the contractor/supplier. If the contractor/supplier had defaulted in the
performance of the original contract, the purchaser shall have the right to
30
ignore his tender for risk purchase even though the lowest, where the
contract is terminated at the risk and cost of the firm under the provisions of
this clause, it shall be in the discretion of the purchaser to exercise his
discretion to collect or not, the Security deposit from the firm on whom the
contract is placed, at the risk and expense of the defaulted firm.
(d) Where action is taken under sub-clause (b) or sub-clause (c) above the
contractor shall be liable for any loss which the purchaser may sustain on
that account, provided the purchase or if there is an agreement, to
purchase, such agreement is made in case of failure to deliver the
stores/services, within 6 months from the date of such failure and in case of
repudiation of contract the contractor/supplier shall not be entitled to any
gain on such the entire discretion of the purchaser to serve a notice of such
purchase on the contractor/supplier.
(e) It may further be noted that clause (a) above provides for recovery of
liquidated demurrages on the cost of contract price of delayed supplies
(whole unit) at the rate of 0.5% per week upto maximum limit of 10% of the
contract value for such delay or part thereof. Liquidated demurrages for
delay in supplies thus accrued will be recovered by the paying authority on
instruction as specified in the supply order, from the bill for payment of the
cost of materials / works submitted by the supplier / contractor in
accordance with terms of supply order on instruction from Purchaser
regarding liquidated demurrages amount.
(f) Notwithstanding anything stated above, equipment and materials will be
deemed to have been delivered / SITC / SETC will be deemed to have
been carried out only when all its components, parts are also delivered. If
certain components of stores are not delivered in time / SITC / SETC not
carried out in time, the stores / SITC / SETC will be considered as delayed
until such time all the missing parts are also delivered.
12. INSPECTING/TESTING OF MATERIAL
The inspection of stores/services/works will be carried out by the authority
specified in the purchase order. The stores/works will be accepted only after the
same has been found satisfactory after inspection and duly marked and sealed by
the inspection authority.
12.1
The Supplier/contractor shall ensure that the stores/services/works to be
supplied/executed against this order shall be individually inspected, tested
and analysed in terms of the specifications attached to the tender and the
relevant codes and practices specified therein by expression or implication.
Necessary test reports shall be provided as required.
12.2
The Supplier/contractor should make available to the Organisation and any
other individual/agency authorised by the Organisation for the purpose of
inspection all its records and results in respect of inspection, test and
analysis conducted by it as part of their manufacturing and testing
operation
under the applicable codes and practices specified by
expression or implication in the tender.
31
12.3
Inspection tests and analysis shall be carried out/conducted at the
supplier’s/contractor's works by the authorised representative of the
Organisation and the cost of to and fro air fare, accommodation and cash
allowances payable to the authorised representative of the Organisation
shall be borne by the Organisation.
12.4
The Supplier/Contractor shall provide and deliver free of charge for
tests/analysis by an independent authority at any such place or places as
the Organisation or its authorised inspector may reasonably require such
raw material (s) used or intended to be used for the contracted work by the
Supplier/Contractor as the Organisation/Inspector shall consider
necessary. The cost of such tests/analysis shall be borne by the
Contractor.
12.5
This Organisation shall be entitled at all times, whether prior to, during or
after the completion of inspection by itself and/or through inspectors
appointed by the Organisation at the Organisation's cost, to inspect, test
and/or analyses and/or to direct the Contractor in all respect of any store(s)
or materials processes used or proposed to be used in the fabrication of
the product of any of them. The said inspection, tests and analysis as far
as required, is to be conducted in the presence of the inspectors. The
contractor shall ensure that the inspecting personnel referred to above are
given free access to all the required places and information connected with
their work, besides working facilities to carry out their function.
12.6
Should the supplier/contractor fail to comply with any of the provisions
aforesaid relating to inspection, testing and /analysis the Organisation shall
be entitled by itself and/or through inspectors to conduct or have conducted
the inspection, test and/or analysis at the risk and expense of the
supplier/contractor in all respects.
12.7
No rejected raw materials shall be used for the contracted work or retendered for inspection and/or test except with the prior permission of
concerned Inspectors.
12.8
Unless otherwise specifically authorised by the Organisation in writing, the
contractor shall not dispatch the stores under the contract entered into, any
material which has not been properly inspected/tested marked and in
respect of which a certificate of quality has not been issued or signed by
the inspectors.
12.9
In addition to the general conditions of the inspection stated above, the
supplier/contractor shall also satisfy all the specific conditions of inspection
as enumerated in the specification attached.
12.10 In addition to inspector(s) the Organisation shall be entitled to nominate
depute or designate a representative to be stationed at the
supplier’s/contractor's factory in order to supervise and/or coordinate
operations related to the contract. In the event of there being more than
one factory involved in the work entrusted to the supplier/contractor, the
Organisation shall be entitled to nominate/depute or appoint such
representative(s) as necessary in respect of each such factory.
32
12.11 The Supplier/Contractor shall at his cost afford and ensure proper working
facilities to the said representative(s) at the factory (ies) to enable him to
perform his functions, and shall furnish him with all such information, data
and assistance as he may require for the proper performance of his
functions, and shall furnish him with all such information, data and
assistance as may be required for the proper performance of his functions.
12.12 The posting of such a representative by the Organisation or his actions in
any manner does not absolve the contractor of any liability, and/or
responsibility under this contract. The representative's posting shall be
treated as advisory to the Organisation.
12.13 For false calls for the cases where material is rejected on inspection the
supplier will bear the actual cost of inspection incurred/suffered by the
Organisation.
12.14 Place of inspections specified in supply order will not be changed without
written confirmation from Purchase Authority.
13. SUB-STANDARD MATERIAL/REPLACEMENT OF REJECTED GOODS
13.1
If the Organisation finds that MATERIAL supplied / SITC/SETC executed
are not of the correct quality or not according to specification required or
otherwise not satisfactory owing to any reason of which the Organisation
will be the sole judge, the Organisation will be entitled to reject materials,
cancel the contract and buy its requirement in the open market at the risk
and cost of supplier, reserving always to itself the right to forfeit the
performance security deposit placed by the supplier for the due fulfillment
of the contract.
13.2
Rejected goods should be removed and replaced within 14 days of the
date of communication of rejection.
14. SUBLETTING AND ASSIGNMENT
The supplier/contractor shall not, save with the previous consent in writing of the
purchase Authority, sublet, transfer or assign the contract or any part thereof or
interest therein or benefit or advantage thereof in any manner whatsoever,
provided nevertheless that any such consent shall not relieve the contractor from
any obligation, duty or responsibility under the contract.
15. BREAKAGE/SHORTAGE
Claim in respect of breakage/shortages, if any, shall be preferred on the supplier
within thirty days from the date of receipt of stores at destination by the consignee
which shall be replaced/made good by the supplier at his own cost.
All risk or loss or damage to the material shall be upon the supplier/contractor till it
is delivered in accordance with the terms and conditions of the supply order.
16. DESIGNS, PATENTS AND ROYALTIES
33
If any material used or methods or processes practiced or employed in the
manufacture of items to confirm with the requirement of the contract is/are
covered by a patent(s) in respect of which contractor is not licensed, the
supplier/contractor shall before using the material, method or process, as the case
may be, obtain such license(s) and pay such royalty(ies) and license fee(s) as
may be necessary. The supplier/contractor shall keep the Organisation
indemnified from and against any and all claims, actions demand and proceedings
whatsoever brought or made against the organisation on the basis of any patent
or infringement there of claimed or otherwise relating to and arising from any
method or process employed or matter or thing done to or in connection with any
work executed by the supplier/contractor shall at their own risk and defend any
suit for infringement or patent or like suit brought against the Organisation
(whether with
or without the contractor being a party thereto and shall pay
demurrages and costs awarded in such suit and keep the Organisation
indemnified from and against all consequence thereof.
17 FORCE MAJEURE
In the event of either party being rendered unable by force majeure to perform any
obligation required to be performed by them under the contract, if any concluded,
the relative obligation of the party affected by such force majeure lasts. The terms
"Force Majeure" as implied here in shall mean acts of God, War, Civil riots, fire
directly affecting the performance of the contract, floods and Acts and Regulations
of respective Government of the two parties, namely the Organisation and the
contractor. Both upon the occurrence of such cause and upon its termination, the
party alleging that it has been rendered unable as aforesaid shall within seventy
two hours of the alleged beginning and ending thereof giving full particulars and
satisfactory evidence in support of its claim. If deliveries are suspended by force
majeure conditions lasting for more than 2(two) months, the Organisation shall
have the option of cancelling this contract in whole or part at its discretion without
any liability on its part.
18. LANGUAGE/TERMINOLOGY
The supplier/contractor shall ensure the language/terminology/description of
goods/services/works used in the supply order/bill/Invoice/any other documents
dispatched by the supplier/contractor is verbatim in English.
19. REPEAT ORDER
Repeat order can also be placed with the supplier upto 50% of the quantity of this
order on the same terms and conditions as stipulated in the original supply order,
during the validity of the supply order or within six months from the date of this
supply order, whichever is later. It is a condition of this order and it will be
obligatory on the part of supplier/contractor to execute such repeat order(s) also
as the consideration for this option on favour of the purchase forms part of the
main consideration under this order.
20. PACKING & MARKING
20.1
The supplier shall consign / ship the stores in sea worthy / Airworthy /
Roadworthy packing confirming to the prescribed standards in force to
34
withstand air / ocean / land journey and ensuring the safety of cargo enroute and also arrival of material at ultimate destination in good condition.
The consignment shall be comprehensively insured against all risks by the
suppliers / contractors from supplier’s / contractor's warehouse upto
destination . Each packing case said have proper identification like name of
suppliers, name of consignee, grows weight, TOP / do not turn over /
handle with care.
20.2
Each package shall have a detailed packing list.
21. INSURANCE
The contractor shall insure entire equipment during transit, storage, Installation,
testing, commissioning and till handing over to the consignee against losses,
damages due to fire, earthquake, war, flood/ thefts etc. No claim will be
admissible on this account.
22. SHORT / DAMAGED / DEFECTIVE / NON RECEIPT OF MATERIAL
The Supplier / Contractor is responsible for safe arrival of the material upto
destination. Should there be any shortage / breakage of material found, the
consignee, within a period of 30 days of receipt of material at destination, will
lodge claim with the supplier / contractor and carriers under intimation to the
Purchaser. The purchaser in question will also take up the matter with the supplier
to make good the deficiency.
23. Extension of Delivery Period
In case where only portion of the stores ordered is tendered for inspection at the
fag and of the delivery period and also in case where inspection is not completed
in respect of the potion of the stores tendered for inspection during the delivery
period the purchaser reserves right to cancel the balance quantity not tendered for
inspection within the delivery fixed in the A/T at the risk and expenses of the
contractor without further reference to him. If these tendered for inspection during
the fag end of the delivery period are not found acceptable after carrying out the
inspection the purchaser is entitled to cancel the contract in respect of the same
at the risk and expenses of the contractor. If, however the stores tendered for
inspection and found acceptable, the purchaser may grant an extension of the
delivery period subject to the following conditions.
(i)
The purchaser has the right to recover from the contractor under provision
of clause 11 Annexure-II of the general condition of the contract
liquidated demurrages on the stores which the contractor has failed to
deliver within the DP / refixed delivery period.
(ii)
That no increase in price on account of any statutory increase in or fresh
imposition of customs duty, excise duty sales tax or on account of any
other tax or duty livable in respect of the stores specified in the A/T which
takes place after the date of the delivery period stipulated in the A/T shall
be admissible on such of the said stores as and delivered after the date
of the delivery stipulated in A/T.
35
(iii) That notwithstanding any stipulation in the contract for increase in price on
any other ground, no such increase which take place after the date of the
delivery stipulated in the A/T shall be admissible on such of the said
stores as are delivered after the expiry of the D/P stipulated in A/T.
(iv) But nevertheless, the purchases shall be entitled to the benefit of any
decrease in price on account of reduction in of remission of custom duty,
excise duty, sales tax or on account of any other tax or duty or on any
other grounds as stipulated in the price variation clause which takes
place after the expiry of the date of delivery stipulated in the acceptance
of tender.
(v)
The contractor shall not dispatch the stores, till such time an extension in
terms of para (i) to (ii) above is granted by the purchaser and accepted by
the supplier. If the stores are dispatched by the supplier before obtaining
an extension letter from the purchaser, he would be doing so at his risk
and no claim for payment shall lie against the purchaser either in respect
of the cost of the stores dispatch or any other expenses which the
supplier may have incurred. The purchaser shall however have a right to
cancel the contract in terms of clause 11 Annexure II General terms &
conditions . It shall be no defense that the consignee has taken delivery
of the stores dispatched by the supplier without getting an extension letter
and therefore the contract has been kept alive.
(vi) In case where the entire qty. has not been tendered for inspection within
the delivery period stipulated in the A/T and the purchaser agrees to grant
extension in the period the same would be subject to the conditions (i) to
(iv) as mentioned paragraph above.
36
ANNEXURE-III
BID EVALUATION CRITERIA
1.
SALIENT FEATURES
BIDDERS CONFIRMATION
1.1 Open Tender No.
ADG(E-NZ)/07/13-14/TV-EP
1.2 Two Bid System
Yes
1.3 Tender Fee
Rs. 500/-
1.4 Validity period of Bid
120 (One Hundred twenty) days from
the date of opening of Technical Bid
1.5 Earnest Money
Rs. 1,00,000/-
1.6 Performance Security Deposit
1.7 Delivery Period
Four months from the date of order
1.8 Closing date for sale of tender
1630 Hrs. on 06.09.2013.
1.9 Last date of Submission of tender
1400 Hrs. on 09.09.2013.
1.10 Opening date of technical bid
1500 Hrs. on 09.09. 2013
1.11 Opening date of price bid
2.
Performance Security Deposit equal to
10% of the ordered value would be
required on placement of Letter of indent
i.e. and shall be valid for 60 days from
the date of expiry of the Delivery Period.
Date as may be separately notified later.
VITAL COMMERCIAL CRITERIA FOR ACCEPTANCE
The following vital commercial conditions should be strictly complied with
failing which the bid will not be considered.
2.1 Bids should be from actual manufacturers, public sector undertakings, supply
houses / representatives / distributors / dealers / authorized agents /
contractors with required experience in the field.
2.2 SUBMISSION OF EARNEST MONEY ALONG-WITH BID
Tender must be accompanied with Earnest Money deposit in the form of either
a FDR / Bank Draft Payable to The The Chief Engineer(NZ), Akashwani &
Doordarshan, Jamnagar House, Shahjahan Road, New Delhi, from an
Indian scheduled commercial Bank with the tender document.
The amount of Earnest Money Deposit should be as per Clause 5 of “Invitation
37
to Bid”. The offers without earnest money will not be considered and
summarily rejected.
2.3 Submission of Performance Security Deposit for execution of contract as well
as for satisfactory performance of equipment during warranty period by the
successful bidders
2.4 Acceptance of “Failure and Termination Clause”, No. 11 (GTC) of Tender
documents.
2.5 Acceptance of “Arbitration Clause”, No.28 (Annexure-I) of tender document.
2.6 Acceptance of “Warranty and Guarantee Clause”, No.8 (GTC) of tender
document.
3.
CRITERIA FOR LOADING OF BIDS
The following criteria will be adopted for evaluation of bid :3.1
3.2
4.
For delivery/completion periods quoted longer than that specified in the bid
document, the quoted price shall be loaded ½% per extra week or part
there of. Offers with delivery/completion period longer than 3 months
beyond the stipulated delivery completion period will be rejected.
Bidders will not indicate separate discount. Discount if any should be
merged in the rates against the quoted items. Discount, if any, indicated
separately will not be taken into account for evaluation purposes.
VITAL TECHNICAL CRITERIA FOR ACCEPTANCE OF BIDS
4.1
Quotation in original must be from the manufacturers/authorized supply
house.
4.2
In case, the bidder is an authorized dealer/supply house/contractor with
requisite work experience, he should name the original manufacturer.
Bidder should furnish warranty from the original manufacturer and also
furnish a certificate from the manufacturer that the bidder can quote items
of the original manufacturer directly. Offers not complying with these
requirements will be rejected, without any notice/back reference.
4.3
Past performance report of similar items earlier supplied / similar works
earlier carried out for this Organisation will be taken into consideration
while evaluating this bid. The bid shall be rejected, if the past performance
of the similar item earlier supplied/similar work earlier carried out for the
Organisation is found to be unsatisfactory.
38
ANNEXURE-IV
DESCRIPTION OF STORES /SITC / SETC & TECHNICAL SPECIFICATIONS
Tender No. ADG(E-NZ)/07/13-14/TV-EP
Due Date_______________
Sl. Description of Stores/SITC/SETC
Qty.
No.
1. Supply, Installation, Testing and
1 No.
Commissioning of Lighting Grid structure,
self Climbing Light Batten, Dimmer system
and DMX controller for TV Studio at Dehradun
(Uttrakhand).
Specification No.
ADG(NZ)/Dehradun/TV
studio/ Lighting Grid/CTV/
01/2013
____________________________________________________________________
(1) Specification 26 pages.
(2) Drawing 2 Nos.
39
APPENDIX-6
PRICE BID
Schedule of Rates
(To Be Filled In By Tenderers)
Tender No : ADG(E-NZ)/07/13-14/TV-EP
Due Date_______________
Tenderer's Quotation No. _______________
S.No. Description of items/
works
1
1.
2
Qty Unit
3
Supply, Installation,
01
Testing and
Commissioning of
Lighting Grid structure,
self Clambing Light
Batten, Dimmer system
and DMX controller for
TV Studio at Dehradun
(Uttrakhand).
Tender's Name _____________
Delivery Period:
Validity of Quotation__________
Rate per
unit (both
in figures
and
words)
4
5
Total (both
in figures
and words)
6
Taxes if any
(rate &
amount)
7
No.
Total (Both in words & figures)
Grand Total (6+7) in Rs.
(Both in words & figures)
Tenderer's Signature
Date
Seal
Note
1. Please indicate prorata break up details of all identifiable items of supply of stores
and ITC / ETC cost in proforma Appendix - 6A enclosed.
2. The statutory charges like Excise Duty, VAT/Sale Tax, Service Tax etc which will
not be borne by the bidder must be indicated with % rates as applicable in
column 7 above, failing which this Organisation will not be liable for payment of
any such charges.
3. State Entry Tax, Toll Tax and other taxes which are collected by statutory bodies
on the way during transportation of materials shall not be included in the price
bid. These taxes, if paid, may be reimbursed as per actual on claim with original
receipt of payment.
1
APPENDIX-6A
PRICE BID
Prorata Break Up Details Of The Identifiable Items of Supply And ITC / ETC cost
(To Be Filled In By Tenderers)
Tender No : ADG(E-NZ)/07/13-14/TV-EP
Tender's Name ----------
Due Date---------------
Delivery Period: -----------
Tenderer's Quotation No. _______________
Validity of Quotation__________
Sl
No
1.
A.
Description of items/works
Qty
Design & Supply of Self climbing light hoist
conforming to IS 3939-1979 (amended upto date)
with complete motorized winch, ropes, pulleys,
cable retractors , Junction boxes etc. as indicated in
DG:DD Drawing No. TVS 7617 & TVS 7618. Each
hoist should have Electric Motor of reputed make of
3 Phase 415V, 0.75 HP, 1440 RPM & DC Magnetic
Disc break for motor conforming to relevant IS
Standard. Class B galvanized steel pipe with both
end suitably capped and of dia 48mm (OD Nominal)
of reputed make is to be used for light batten. All
moving parts enclosed in suitable size mild steel
cabinet unit duly powder coated in Grey / Black
colour and hoist should be conforming to
international safety requirement. Each hoist should
have 4 Nos. 4mm dia each rope of 7x7 strands per
rope, aluminium end hydraulic crimped from
reputed manufacturer conforming to International
Standard 226 with minimum breaking load of 1000
Kg. of each rope. Limit control switches and gear
boxes are to be provided with each hoist as
mentioned in the details of hoists.
General Key Light Battens :
(Size: 2400mm each) with following light points in
each batten:2 No. 3 Pin 16A CEE Socket for 2 No. Spot lights.
1 Nos. 3 Pin 4 way 5A IEC socket for 1 no. Cool
light point
1 No. DMX 512 conforming standard output socket
on each hoist.
(Three light points in each batten)
2
12
Nos.
Unit
Rate per
unit (both in
figures and
words)
Total (both in
figures and
words)
Taxes if any
(rate &
amount)
B.
C.
2.(i)
3.(i)
(ii)
4.
5.
Cyclorama Light Battens :
(Size: 2100mm – 4 Nos & Size 2400mm each – 4
Nos.) with following light points in each batten:1 No. 3 Pin 16A CEE Socket for 1 No.. Spot light
point,
3Nos. 3 Pin 4way 5A IEC Socket for 3 Cool light
point &
3 No. DMX 512 conforming standard output socket
on each hoist.
(four light points in each cyclorama battens)
Back Light Battens :
(Size: 2100mm each – 2 Nos. & Size 2400mm each
-6 Nos.) with following light points in each batten:3 Nos. 3 Pin 16A CEE Socket for 3 Nos. Spot lights
1No. 3 Pin 4way 5A IEC Socket for 1 No. Cool light
point
1 No. DMX 512 conforming standard output socket
on each hoist.
(four light points in each batten)
Total Self Climbing Light Hoists
Floor Light Points (for Spot Lights) – 6 Nos. 3
Pin 16A CEE Socket are to be provided for 6 Nos.
Spot Lights duly wired and connected.
Total Floor Light Points
Floor standing Power Distribution and Control
Panel (PDCP) with 125A incomer MCCB
conforming to IS standard, emergency trip
arrangement, necessary metering system duly
internally wired and having facility to connect with
dimmer and Motor Control and Centre Panel
(MCCP).
Power distribution panel for 44 cool light points + 06
nos. spare points with 63 amp-1 no. MCCB (4 pole)
as incomer with phase indication lamp and
protective arrangement and 50 nos. single pole, 10
Amp MCB at output for distribution of power supply
equally divided in 3 phase 415 Volt AC supply
Floor standing Motor Control and Centre Panel
(MCCP) consisting of contactors and relays to
control motors of hoists conforming to IS 375 & IS
8623. The over load trip system is to be provided
with MCB / Relay.
Wall Mounting Remote Control Centre Panel
(RCCP) consisting of contactors and relays to
control motors of the hoists conforming to IS 375 &
IS 8623. It should have emergency trip
arrangement.
3
08
Nos.
08
Nos.
28
Nos.
6 Nos
6
Nos.
1 No.
1 Set
1 No.
1 No.
6.
7.
Design and Supply of Steel track for movement and
support of Hoists. The lighting grid structure should
have sufficient capacity to hold/sustain weight of all
self climbing lighting hoist, cables, light fitting,
motors etc. MS tracks/channels of suitable size and
strength duly treated with anti rust treatment &
enamel paint are to be used.
MS Perforated Cable trays of 2mm thickness
preferably electro galvanized to carry lighting and
control cables of control room to lighting grid. –
(i). Size - 40mmx300mmx40mmx2mm (thick sheet)
1 Lot
80
Mtr.
(ii). Size - 40mmx200mmx40mmx2mm (thick sheet)
8.
(i)
(ii)
(iii)
(iv)
(v)
(vi)
9. (i)
Copper Cables
2.5 Sqmm multi strand 3 core copper flexible cable
conforming to IS 694 to energies light points.
1.5 Sqmm 7 Core Multi Strand copper flexible cable
conforming to IS 694 to energies 28 Nos. Self
climbing hoist.
2.5 Sqmm 12 Core copper Multi strand flexible
FLRS PVC insulated cable conforming o IS 694 to
energies Power Marshalling Box (PMB) to Power
Distribution and Control Panel (PDCP)
0.5 Sqmm 24 core Multi Strand copper flexible
cable conforming to IS 694 to energies Remote
Control Panel (RCP)
70 Sqmm 3.5 core Multi Strand copper conductor
armoured cable conforming to IS 1554 to energies
Power Distribution and Control Panel (PDCP).
2.5 Sqmm 4 core Multi Strand copper conductor
armoured cable conforming to IS 1554 to energizing
Motor Control & Centre Panel (MCCP).
Copper Earth Wire of 3mm / 10 gauge for internal
earthing
120
Mtr.
2000
Mtr.
1200
Mtr.
600
Mtr.
80
mtr.
20
mtr.
25
mtr.
200
Mtr.
(ii)
Multi strand copper cable of 6 Sqmm for earthing of
28 Nos. hoist
100
Mtr.
10.
MS Fabricated and duly powder coated Power
cable termination box provided with brass and nylon
cable glands, terminal connection & bus bars
“Marshalling Box” between PDCP and hoist at
lighting grid.
MS Fabricated and duly powder coated Emergency
trip Push Button Station to PDCP at Emergency
from Control Room.
1 No.
11.
12.
MS Fabricated and duly powder coated auxiliary
Marshalling Boxes provided with necessary rail
mount ELMEX connectors 1 power circuit and 4
Lighting circuits, 1 DMX Circuits, IN & OUT glands
(1 No. main marshalling box and 14 nos. auxiliary
marshalling boxes) .
4
1 No.
1 Lot.
13.
Intercom system with 4 handset and wiring
1 Set
14.
Installation Hardware such as clamps, XLR
connectors, cable glands, cable lugs, stickers, cable
ties, welding rods etc. with details
Dual Dimmer module of 2x2.5KW (24 nos.) Total
Dimmers – 48 nos. with 98% efficiency digitally
controlled by DMX 512 Protocol.
The dimmer should be modular & easy to maintain.
The dimmer unit should be standard rack mount
with electronic fuse for the safe operation and air
cooled. The mounting rack should be naturally
ventilated and/or noise less fan is to be provided at
top and for rear side of rack.
This dimmer system should be compatible with the
DMX 512 Protocol.
Wall mountable compact dimmer systems may be
offered with suitable mounting arrangements.
19” rack to fix dimmer points
1 Lot
15.
16
17
18
Control / Signal cable (4 core and shielded) flexible
with minimum resistance
Programmable digital lighting controller (DMX 512)
with console and control cables with 200 dimmer
channel, 30 fixture with 24 fader, 10 fadersx20
pages. This should have following facilities:200 dimmer channel, 30 fixtures, Playback stack
with programmable times, 200 Submasters (20
Pages of 10) on local faders, 480 Submasters (20
pages of 24) are available from Multi-functionButtons or DMX Input, Patching to 512 DMX
Channels, Snapshot of all 512 DMX-IN channels,
Monitor Display, USB storage and Keyboard
support, MIDI Notes, Online Help, Lock function,
Offline Editor
2x2.5
KW
(24
nos.)
1 No.
600
mtr.
1 Set
19.
Misc. items connectors, sockets, cables etc. for ITC 1 LOT
of the Digital dimmer pack and DMX controller
(DMX 512) with console and control cables for all
light points in all lighting hoists and floor points.
20.
DMX Splitter for 1:4 DMX re-routing
21.
Patch Panel for distributing 48 nos. dimmers
outputs into 96 nos of output points with 96 nos.
patch cords .
Transportation & insurance o fall items mentioned
above at Sl.No. 1 to 21 from contractors factory to
the site i.e. DDK Dehradun.
TOTAL Cost of “A”
22.
Grand Total (6+7) in Rs.
(Both in words & figures)
5
07
Nos.
1 set
1 Lot
PART – B :
Sl
No
1.
WORKS (AT SITE i.e. DDK Dehradun)
Description of items/works
Qty
Unit
Rate per
unit (both in
figures and
words)
Total (both in
figures and
words)
Taxes if any
(rate &
amount)
Installation, Testing & Commissioning of all 1 Job
items and
equipments i.e. lighting grid structure, Self
climbing hoist
, MCCP, PDCP, RCCP, Dimmer System, DMX
Controller (DMX 512) with console and control
cables, Power supply and control inter
connections among lighting system as required,
wiring including for essential supply to selected
studio light points, power supply and control
cable connections to all light points,
connections to all self climbing hoists, earthing
etc. as mentioned at Sr. no. 1 to 21 of PART-A
of Bill of Material to make studio lighting
requirement complete in all respect at site i.e.
DDK Dehradun.
Total Cost of “B”
Total (6+7) in Rs.
(Both in words & figures)
Optional Items:Tenderer is required to submit a list of recommended tools and spares for the maintenance Purpose & their
rates
(Rates of optional items will not be considered while making comparative statement of the cost of SITC of
the proposed lighting grid structure, self climbing hoist, dimmer system and DMX Controller under this
tender.)
Grand Total (A+B) in Rs.
(Both in words & figures)
Tenderer's Signature
Date
Seal
6

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