BANNING UNIFIED SCHOOL DISTRICT 161 W. Williams St Banning

BANNING UNIFIED SCHOOL DISTRICT 161 W. Williams St Banning
BANNING UNIFIED SCHOOL DISTRICT
161 W. Williams St
Banning, CA 92220
REQUEST FOR PROPOSAL
DISTRICT WIRELESS UPGRADE AND CABLING:
INTERNAL CONNECTIONS
E-RATE YEAR 18
RFP NO. 2015-16-E-Rate18
LEGAL NOTICE
NOTICE TO VENDOR’S – REQUEST FOR PROPOSALS
Notice is hereby given that the Board of Education of the BANNING UNIFIED SCHOOL
DISTRICT (herein after referred to as the “District”) of Riverside County, California, will receive
proposals for:
E-RATE YEAR 18
ALL SITE LOCATIONS
DISTRICT WIRELESS AND CABLING UPGRADE:
INTERNAL CONNECTIONS, RFP NO. 2015-16-E-Rate18
Each proposal is to be in accordance with the format specified by the Business Office, copies of
which may be examined and obtained, by written request, to the District Business Office –
Information Technology Department, 161 W. Williams St, Banning, CA 92220; or may be viewed in
the Purchasing website located at http://www.banning.k12.ca.us.
Each proposal must be filed with the Information Technology Department on or before 11:00 a.m.,
on the 26th Day of January 2015. All proposals shall be submitted separately and sealed in a
package plainly marked with the appropriate title for each proposal. The Board reserves the right to
reject any or all proposals and to waive informality in any proposals received. No vendor may
withdraw his proposal for a period of Ninety (90) calendar days after the date set for the receipt of
proposals.
Vendor must participate in the E-Rate Program and must provide a Service Provider
Identification Number (SPIN) and Federal Registration Number (FCC-FRN) with the
proposal.
A Mandatory Pre-Bid Conference/Job Walk, at which time interested vendors may acquaint
themselves with the District’s requirements/sites in the RFP’s, is scheduled for 10:30 A.M., on
TUESDAY, JANUARY 06, 2015; at the District Office, 161 W. Williams St, Banning, CA 92220,
meeting in the Board Room.
VENDOR’S WILL BE REQUIRED TO COMPLETE THE MANDATORY PRE-BID
CONFERENCE AND JOB WALK IN ITS ENTIRETY.
Date: 12/19/2014
Banning Unified School District, California
__________________________
Published: Press Enterprise
12/23/2014 & 12/29/2014
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
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INDEX OF PROPOSAL DOCUMENTS
For
DISTRICT WIRELESS UPGRADE AND CABLING:
INTERNAL CONNECTIONS
E-RATE YEAR 18
RFP NO. 2015-16-E-Rate18
Page
1.
Legal Notice – Notice to Vendor’s
1
2.
Index of Proposal Documents
2
3.
Purpose / Objective / E-Rate Requirements
3
4.
Request For Proposal (RFP) Response
4
5.
RFP Response Timeline
5
6.
Request for Information and/or Clarification
5–6
7.
References / Evaluation Process
6
8.
General Terms and Conditions
7 – 16
9.
Special Conditions
10.
Specifications
11.
Proposal Form
(*Return with Proposal)
19 – 25
12.
Bid Bond
(*Return with Proposal)
26 – 28
13.
Non-Collusion Affidavit (*Return with Proposal)
14.
Vendor’s Certificate Regarding Workers’ Compensation (*Return with Proposal) 30
15.
Conduct Rules for Vendors (*Return with Proposal)
33
16.
References (*Return with Proposal)
34
17.
Agreements & Performance/Payments Bonds
36 – 47
18.
Insurance Documents & Endorsement
48 – 49
19.
Vendors Certification Regarding Background Checks
31 – 32
17– 18
29
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
20.
A.
W-9 & 590 Form
PURPOSE
The Banning Unified School District (“District”) purpose for this Request For Proposal (“RFP”)
is to solicit proposals from qualified vendors to provide a solution to meet the objective stated in
the RFP. The solution is subject to all terms, conditions, and specifications in this RFP. All
proposal(s) submitted will be reviewed and chosen based on the matrix included in the proposal
documents.
The District reserves the right to procure these services based on the District’s ability to find their
portion of the project.
B.
OBJECTIVE
Banning Unified School District (BUSD) is looking to upgrade its current wireless
network by replacing older Access Points and Access Point Controller. In addition,
BUSD is seeking LAN switches, Access Control, and Network Management Solution to
extended or control existing and new Access Points. All equipment quoted must integrate
and work with District’s current wireless infrastructure and no exceptions will be
considered.
District is requesting price for:
• Integrated Antenna Indoor 802.11abgn+ac Dual Radio/Dual Gigabit Interface
Access Points with Wall Mount Kit (secure box style) at each location. These APs
must support a controller or controllerless based solution and fully integrate with
an existing Aruba 7200 series environment
• External Antenna Outdoor Ruggedized 802.11abgn+ac Dual Radio/ Dual Gigabit
Interface Access Points with Short Pole/Wall Mount for Access Point 75 mm
from vertical mounting asset at each location. This AP must support a controller
or controllerless based solution and fully integrate with an existing Aruba 7200
series environment
• 2.4-2.5GHz (5.0dBi) / 4.9-5.875GHz (5.0dBi), 90 Degree 3x3Sector Antennas
with Azimuth and Elevation adjustable Mount Kit for pole or wall mounting.
Antennas must be sourced from the same manufacture as the Access Point. 18 two
meter low-loss LMR 400 antenna extension cable for use with Outdoor Access
Point and Antenna connection N-Type interfaces
• 12-port 10/100/1000 LAN Switches
• Enterprise Class Radius & Guest Bring Your Own Device (BYOD) Access
Control (District Office Only) solution. This Radius & BYOD Guest Access
Control solution will provide Radius & BYOD Access Control for the District
Office and all remote locations.
• Multi-Vendor Network Management (District Office Only). This solution will
support advanced policy control for up to 5,000 unique endpoints. This advanced
policy control includes radius services as well as Apple TV/AirPrint control on
the same subnets, as well as different subnets. In addition, Banning Unified
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
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School District (BUSD) requires support for 100 BYOD devices with Guest
Access.
Upgrades and installation are required at following sites:
Site Name
Hemmerling Elementary School
Central Elementary School
Cabazon Elementary School
Hoffer Elementary School
Nicolet Middle School
Banning High School
New Horizon Continuation School
District Office
Address
1928 W. Nicolet St, Banning
295 North San Gorgonio, Banning
50575 Carmen Ave, Cabazon
1115 E. Hoffer St, Banning and 671
North Florida St.
101 E. Nicolet St, Banning
100 West Westward Ave, Banning
1151 West Wilson St, Banning
161 W. Williams St.
Banning Unified School District is also looking to upgrade its Local Area Network
(LAN) connectivity. For LAN, BUSD is looking to upgrade connectivity from 1 Gbps to
10 Gbps by replacing Multimode Fiber with Single Mode Fiber and all required hardware
to accomplish this upgrade. Upgrades are required at sites listed below:
Site Name
Hemmerling Elementary School
Central Elementary School
Cabazon Elementary School
Nicolet Middle School
Banning High School
New Horizon Continuation School
District Office
Address
1928 W. Nicolet St, Banning
295 North San Gorgonio, Banning
50575 Carmen Ave, Cabazon
101 E. Nicolet St, Banning
100 West Westward Ave, Banning
1151 West Wilson St, Banning
161 W. Williams St, Banning
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
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C.
E-RATE REQUIREMENTS
The Telecommunications Act of 1996 established a fund by which Schools and Libraries
across the Country could access discounts on eligible telecommunications products and
services. The program is commonly known as the E-rate Program. The eligibility for
discounts on internet access, telecommunications products and services, internal
connection products, services and maintenance is determined by the Federal
Communications Commission (FCC). Funding is made available upon application
approval by the Schools and Libraries Division (SLD) of the Universal Service
Administrative Company (USAC), which was established by the Act. The amount of
discount is based on the numbers of students receiving free and reduced price meals.
1. The project herein is contingent upon the approval of funding from the Universal Service
Fund’s Schools and Libraries Program, otherwise known as E‐rate.
2. The District expects Service Providers to make themselves thoroughly familiar with any
rules or regulations regarding the E-rate program.
3. Service Providers are required to be in full compliance with all current requirements and
future requirements issued by the SLD throughout the contractual period of any contract
entered into as a result of this RFP.
4. Service Providers are responsible for providing a valid SPIN (Service Provider
Identification Number). More information about obtaining a SPIN may be found at this
website: http://www.usac.org/sl/providers/step01/
5. Service Providers are responsible for providing a valid Federal Communications
Commission (FCC) Registration Number (FRN) at the time the bid is submitted. More
information about obtaining an FRN may be found at this website:
https://fjallfoss.fcc.gov/coresWeb/publicHome.do
6. Service Providers are responsible for providing evidence of FCC Green Light Status at
the time the bid is submitted. Any potential bidder found to be in Red Light Status will be
disqualified from participation in the bidding process and will be considered nonresponsive. More information about FCC Red and Green Light Status may be found at
this website: http://www.fcc.gov/debt_collection/welcome.html
7. Products and services must be delivered before billing can commence. At no time may
the Service Provider invoice before July 1, 2015.
8. Prices must be held firm for the duration of the associated E-rate Funding Year(s) or until
all work associated with the project is complete (including any contract and USAC
approved extensions).
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
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9. The Service Provider agrees to bill and receive a portion of the payment for the
provisions of goods and services described herein directly from USAC via the Form 474
Service Provider Invoice (SPI). The District will only be responsible for paying its non‐
discounted share of costs and does not intend to use the BEAR process (Form 472). The
maximum percentage the District will be liable for is the pre-discount amount minus the
funded amount as shown on the FCC Form 471 Block 5 and any identified ineligible
costs. Alternatively, should the District decide that it is in the best interest of the District
to file a Form 472, the District will inform the Service Provider of its intent.
10. All Service Provider invoicing to USAC must be completed within 120 days from the last
day of service. Should the Service Provider fail to invoice USAC in a timely manner, the
District will only be responsible for paying its non-discounted share.
11. Service provider shall retain all documentation related to the purchase, payment, delivery
and/or installation, including Forms 474 and receipt of payment from USAC, for all
products and services provided to the applicant. Related documentation must be retained
for a period of 10 years from the last date of service.
12. Even after award of contract(s) and/or e-rate funding approval is obtained, the District
may or may not proceed with the project, in whole or in part. Execution of the project, in
whole or in part, is solely at the discretion of the District.
13. Within one (1) week of award, the awarded Service Provider must provide the
District a bill of materials using a completed USAC “Item 21
Template”. Subsequent schedules of values and invoices for each site must match
Item 21 Attachment or subsequent service substitutions.
14. In the event of questions during an e-rate pre-commitment review, post-commitment
review and/or audit inquiry, the awarded Service Provider is expected to reply within 3
days to questions associated with its proposal.
15. No change in the products and/or services specified in this document orders will be
allowed without prior written approval from the district and a USAC service substitution
approval with the exception of a Global Service Substitutions.
16. The Service Provider acknowledges that all pricing and technology infrastructure
information in its bid shall be considered as public and non-confidential pursuant to
§54.504 (2)(i)(ii).
17. The Service Provider acknowledges that its offer is considered to be the lowest
corresponding price pursuant to § 54.511(b). Should it not be the lowest corresponding
price, the service provider must disclose the conditions leading to the applicant being
charged in excess of lowest corresponding price.
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
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18. This offer is in full compliance with USAC’s Free Services Advisory
http://www.usac.org/sl/applicants/step02/free-services-advisory.aspx. There are no free
services offered that would predicate an artificial discount and preclude the applicant
from paying its proportionate non-discounted share of costs. The service provider agrees
to provide substantiating documentation to support this assertion should the applicant,
USAC, or the FCC request it.
19. The awarded Service Provider is required to send copies of all forms and invoices to the
District prior to invoicing USAC for pre-approval. Failure to comply with this
requirement may result in the District placing the vendor on an “Invoice Check” with the
USAC http://www.usac.org/sl/applicants/step07/invoice-check.aspx
Services providers must comply with the FCC rules for Lowest Corresponding Price
("LCP").
Further
details
on
LCP
may
be
obtained
at
USAC's
website: http://www.usac.org/sl/service-providers/step02/lowest-correspondingprice.aspx
The awarding of any proposal(s) and any ensuing contracts are contingent upon receiving
approval for E-Rate discount, and the availability of specifically budgeted District Technology
funds. The vendor agrees to honor any proposal and costs submitted through the E-Rate
Funding Year of July 1, 2015 through September 30, 2016, with (3) optional one year
extensions.
In the event that E-Rate discounts are not approved, or only partially approved, the
District reserves the right to cancel any or all of the work awarded as a result of this
RFP.
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
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D.
REQUEST FOR PROPOSAL (RFP) RESPONSE
All times listed in this RFP is stated as the time reference that is appropriate as of the date in
question for Banning, CA.
To be considered a Vendor, the candidate must submit the complete original proposal), in the
format stated below, and provide fully executed copies of any and all addenda[s] required to be
returned, in a sealed envelope on or before 11:00 a.m., on the 26th day of January, 2015, to the
following address:
Banning Unified School
Information Technology Department
Attn: Mac Patel
161 W. Williams St
Banning, CA 92220
All proposals shall be sealed in a package plainly marked “DISTRICT WIRELESS UPGRADE
AND CABLING: Internal Connections, RFP NO. 2015-16-E-Rate18.”
The Vendor is required to submit an Original plus three (3) bind copies and one (1) CD
copy of the proposal and any required addenda(s). All proposals shall be prepared by and
at the expense of the Vendor.
Each proposal submission package should be presented so that it can be readily reviewed
and labeled in the following tab order:
A
Proposal Form Cover Sheet, Proposal Form and Proposal
B
Bid Bond
C
Non-Collusion Affidavit
D
Vendor’s Certificate Regarding Workers’ Compensation
E
Conduct Rules for Vendor’s
F
G
H
I
Reference’s
Policy Regarding Source Code
Addenda[s]
Specifications / Miscellaneous Info.
(Indexed by each section – submit a hardcopy with your proposal):
PROPOSAL SUBMITTED IN ANY OTHER FORMAT WILL BE
CONSIDERED NON-RESPONSIVE.
It is the sole responsibility of the Vendor to be sure that the proposal is delivered to the
Information Technology Department. Please be advised that if the submittal of the proposal is
received in a department other than the Technology Department located at 161 W. Williams St,
Banning, CA 92220, it is not the responsibility of that department to make sure that the proposal
is received in the Information Technology Department before the time indicated in the Notice to
Vendor’s.
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
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Vendor should not assume that their past and/or current experience with the District
demonstrates knowledge of the District’s current needs or that the Banning Unified School
District – DISTRICT WIRELESS UPGRADE AND CABLING: Internal Connections
Selection Committee possesses knowledge of this experience. The evaluation of each proposal
will be based upon the evaluation criteria applied to their proposal submission.
The District reserves the right to reject any or all responses. The District also reserves the right to
waive any minor irregularities or defects in any response shall a waiver be in its best interest. No
Vendor may withdraw his proposal for a period of Ninety (90) calendar days after the date set for
the receipt of proposals.
PROPOSAL SUBMITTED BY FAX OR E-MAIL ARE NOT ACCEPTABLE.
E.
RESPONSE TIMELINE
EVENT
1.
2.
3.
4.
5.
6.
DATE
RFP Publications
Dec. 19, 2014
Post Form 470
Dec. 19, 2014
Post Web/RFP Mailed
Dec. 19, 2014
st
nd
Advertisement 1 and 2 run
Dec. 23, 2014/ Dec. 29, 2014
Mandatory Pre-Conference
Jan. 06, 2015 @ 10:30 am
RFI-Pre-submittal of written questions/clarification Jan. 21, 2015
email to: [email protected]
7.
Respond to written questions/clarifications, issue
Addendum(s)
8. 28 Day E-Rate Window Complete
9. Request for Proposals due
10. RFP’s Review & Selection Process
11. Recommendation to Board of Education
12. Notify Contractor of award
13. Sign Agreement/ Bonds due
14. Submit ERATE Form 471 (application for funds)
F.
Jan. 23, 2015
Jan. 16, 2015
Jan. 26, 2015 @ 11:00 am
Jan. 26, 2015
February
Following February Board
meeting
February 25, 2015
On or before 471 filing date
deadline
REQUEST FOR INFORMATION (RFI) AND/OR CLARIFICATION
Request for information, regarding this proposal, must be submitted in writing and faxed to the
attention of: Mac Patel or via emailed to [email protected] within the timeframe
indicated in the response timeline. Questions received after the deadline will not be responded to.
The Information Technology Department will not be responsible for RFI’s sent to the wrong
department, nor will it be the responsibility of the receiving department to forward your request to
the Information Technology Department.
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
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All RFI’s will be responded to in the form of an Addendum within the timeframe indicated in the
timeline.
G.
REFERENCES
Provide at least five (5) references of similar size and scope, preferably school districts, with the
following information:
Name of Site, address and phone number
Director of ITS Contract
Brief description of project, including cost and demonstrate how the project met or
exceeded all aspects of the Objective in Section B of this RFP.
The ERATE SITE Billed Entity Number (“BEN”) that was approved by SLD
H.
EVALUATION PROCESS
No commitment will be made to select a Vendor’s system solely on the basis of price. Selection
will be made on a combination of factors that may include: price; the degree to which the
proposed services to meet functional and service level requirements; the quality of the service
architecture, particularly in regards to business continuity and achievement of service level
objectives; support procedures and service levels; our ability to understand and work with service
billing; competence and reputation of the vendor; as well as any other factors that the District
deems appropriate and in the best interest of the District. Points will be awarded based on based
on certain criteria for a total sum of 100 points. Reference the “Basis Selection” item in the
General Terms and Conditions for the breakdown on the points system.
Proposals found to be incomplete may be rejected as non-responsive; and proposal not deemed to
be competitive will be rejected.
The Banning Unified School District may choose to ask clarification questions or request
additional information. All responses will be required in writing; incomplete or unclear responses
will result in rejection of proposal.
Evaluation Criteria
Price is the most heavily weighted factor in selecting
the awarded Service Provider ....................................................................................... 25%
References ..................................................................................................................... 10%
Ability to deliver services within desired timeframe .................................................... 15%
Understanding of needs................................................................................................. 20%
Past successful E-Rate experience ................................................................................ 15%
Completeness of response ............................................................................................. 15%
TOTAL: .................................................................................................................... 100%
Applicant will score all responses submitted within the guidelines noted above, using the rubric/
matrix scoring system. Banning Unified School District reserves the right to amend the vendor
selection process.
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
GENERAL TERMS AND CONDITIONS
The following general terms and condition shall govern the submission of proposals and any agreement
resulting from this procurement. Vendors, by virtue of submission of a proposal, acknowledge and accept
these general terms and conditions. Vendors shall note that the use in the specifications of any term or
phrase typically associated with particular commercially available systems is coincidental and not
intended to imply preference or bias toward that system.
Proposals, which do not comply with instructions, may be eliminated from further consideration. All
proposals must contain all forms furnished in this request and be in printed form. Failure to provide and
execute all enclosed forms as required may result in disqualification.
1.
Preparation of Proposal Form
The Banning Unified School District (“District”) invites proposals on the attached forms to be
submitted at such time and place as is stated in the Notice to Vendor’s. Proposal shall be
submitted on the prescribed proposal forms, completed in full. All proposal items and statements
shall be properly filled out. Numbers shall be stated both in words and in figures where so
indicated, and where there is a conflict in the words and the figures, the words shall govern.
All proposals shall be submitted in the format stated and in a sealed package bearing on the
outside the name of the bidder, his address, and the name of the project for which the proposal is
submitted. It is the sole responsibility of the Vendor to see that his proposal is received in proper
time. In accordance with Government Code Section 53068 and Public Contract Code Section
4104.5, any proposal received after the scheduled closing time, for receipt of proposals or after
any extension due to material changes, shall be returned to the Vendor unopened.
2.
Bid Security
Each bid must be accompanied by one of the following forms of bidder’s security: (1) a
cashier’s check made payable to the District; (2) a certified check made payable to the
District; or (3) a bidder’s bond executed by a California Admitted Surety as defined in
Code of Civil Procedure Section 995.120, made payable to the District in the form set
forth in the proposal documents. Such bidder’s security must be in an amount not less
than ten percent (10%) of the maximum amount of such bidder’s bid as a guarantee that
the bidder will enter into the proposed contract, if the same is awarded to such bidder,
and will provide the required Performance and Payment Bond and insurance certificates.
In the event that a bidder is awarded the contract and such bidder fails to enter into said
contract or provide the necessary documents within five (5) calendar days after
notification of the award of the contract to bidder, said security will be forfeited.
3.
Contractor’s License
To perform the work required by this notice, the Contractor must possess a Class “C-7” or
“C-10” Contractor’s License, and the Vendor/Contractor must maintain the license throughout
the duration of the contract. If, at time of award of the contract, bidder is not licensed to perform
the project in accordance with Division 3, Chapter 9, of the Business and Professions Code for
the State of California such proposal will not be considered and the Vendor will forfeit its bid
security to the District.
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
4.
Form and Delivery of Proposal
The proposal shall be made on the proposal form provided, and the complete proposal, together
with any and all additional materials as required by the proposal documents, shall be enclosed in
a sealed envelope, addressed and delivered or mailed to the attention of INFORMATION
TECHNOLOGY, at 161 W. Williams St, Banning, CA 92220, and must be received on or before
the time set forth in the Notice to Vendor’s. The envelope shall be plainly marked with the
Vendor mailing address and the Proposal title and RFP No. It is the Vendor’s sole
responsibility to ensure that its proposal is received prior to the scheduled closing time for
receipt of proposals.
5.
Signature(s)
Any signature required on the proposal forms must be signed in the name of the Vendor and must
bear the signature in longhand of the person or person(s) duly authorized to sign the proposal on
behalf of the bidder in permanent ink.
6.
Modifications
Changes in or additions to the proposal form, recapitulations of the work proposed upon,
alternative proposals, or any other modification of the proposed form which is not specifically
called for in the contract documents may result in the District’s rejection of the proposal as not
being responsive. No oral or telephonic modification of any proposal submitted will be
considered.
7.
Erasures, Inconsistent or Illegible Proposals
The proposal submitted must not contain any erasures, interlineations, or other corrections unless
each such correction creates no inconsistency and is suitably authenticated by affixing in the
margin immediately opposite the correction the initials of the person(s) signing the proposal. In
the event of inconsistency between words and figures in the proposal price, the words shall
govern. In the event the District determines that any proposal is unintelligible, inconsistent or
ambiguous, the District may reject such proposal as not being responsive.
8.
Examination of Contract Documents
Bidders shall thoroughly examine and be familiar with the requirements and specifications. The
failure or omission of any bidder to receive or examine any contract document, form, instrument,
addenda, or the document, and acquaint himself with conditions there existing shall in nowise
relieve any bidder from any obligation with respect to his bid or to the proposal.
By submitting a proposal, the prospective Vendor represents that it has thoroughly examined and
become familiar with the work required under this RFP and that it is capable of providing the
equipment and services to achieve the District’s objective.
9.
Withdrawal of Proposals
Any proposal may be withdrawn, either personally by written request at any time prior to the
scheduled closing time for receipt of proposals. All requests for proposal withdrawal must be
accompanied by proof acceptable to the District which authorizes the individual requesting the
proposal withdrawal to so act on behalf of the Vendor. No amendment, addendum or
modification will be accepted after the proposal has been submitted to the District. If a change to
a proposal that has been submitted is desired, the submitted proposal must be withdrawn and the
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
replacement proposal submitted to the District prior to the scheduled closing time for receipt of
proposals. No Vendor may submit more than one proposal. No Vendor may withdraw any
proposal for a period of ninety (90) calendar days after the date set for the receipt of proposals.
10.
Agreement and Performance & Payment Bonds
The Agreement form which the successful bidder, as Vendor, will be required to execute,
and the form of the bonds and insurance endorsements which such Vendor will be
required to furnish, are included in the contract documents and should be carefully
examined by the bidder.
The awarded Vendor will be required to furnish a Performance and Payment Bond in the amount
of one-hundred percent (100%) of the amount of the contract and in the form included in the
proposal documents, all prior to execution of the Contract. Performance and Payment bonds are
required for the protection of the District against failure of a successful Vendor to complete a
contract. In the event that the successful Vendor fails to perform or abandons the contract, the
District shall have the contract completed as expeditiously as necessary and possible and shall
bring action against the bond for additional expenses incurred and administrative time expended.
11.
Penalties for Non-Performance
Judgment of non-performance in regard to the system performance shall rest solely with District
management. Failure to provide maintenance services in accordance with the requirements
specified shall constitute an essential breach of contract and be subject to all applicable remedies
of law.
12.
Interpretation of Documents
If any prospective Vendor is in doubt as to the true meaning of any part of the proposal
documents, or finds discrepancies in, or omissions from the specifications, a written request for
interpretation or correction thereof may be submitted to the District.
Note:
All questions concerning this proposal must be submitted in writing and faxed to the
attention of MAC PATEL or emailed to [email protected]
The Vendor submitting the request shall be responsible for its prompt delivery. Any
interpretation or correction of the proposal documents will be made solely at District’s discretion
and only by written addendum duly issued by the District and a copy of such addendum will be
e-mailed, hand-delivered, U.S. Postal Mailed, overnighted, or faxed to each Vendor known to
have received a set of the Request for Proposal documents. No person is authorized to make any
oral interpretation of any provision in the proposal documents, nor shall any oral interpretation be
binding on the District. Vendor shall become familiar with the specifications. SUBMITTAL OF
A PROPOSAL WITHOUT CLARIFICAIONS SHALL BE INCONTROVERTIBLE
EVIDENCE THAT THE VENDOR HAS DETERMINED THAT THE SPECIFICATIONS
ARE SUFFICIENT FOR BIDDING AND COMPLETING THE JOB; THAT VENDOR IS
CAPABLE OF READING, FOLLOWING AND COMPLETING THE JOB IN
ACCORDANCE WITH THE SPECIFICATIONS; AND THAT THE SPECIFICATIONS
FALL WITH AN ACCEPTABLE STANDARD FOR SPECIFICATIONS.
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13.
Basis of Selection
No commitment will be made to select a Vendor’s system solely on the basis of price. Selection
will be made on a combination of factors, including: price; the degree to which the proposed
services to meet functional and service level requirements; the quality of the service architecture,
particularly in regards to business continuity and achievement of service level objectives; support
procedures and service levels; our ability to understand and work with service billing;
competence and reputation of the vendor; as well as any other factors that the District deems
appropriate and in the best interest of the District. Points will be awarded based on the following
for a total sum of 100 points; the vendor with the highest points total will be awarded the RFP:
14.
Exception/Deviations.
Any exceptions to the requirements and terms in this RFP, including the language in the proposed
Agreement, must be included in the proposal submitted by the prospective Vendor. Such
exceptions must be segregated as a separate element of the proposal response and noted in the
Cover Letter of the response. Significant exceptions may remove the prospective Vendor from
further consideration.
15.
Data
The district provides information herein to assist Vendors in formulating their proposals.
Although the District is providing this information in good faith, the District makes no warranty
or representation about its accuracy, and the District does not intend any Vendor to rely solely on
the accuracy of the information in submitting their proposal.
16.
Award of Contract
The Banning Unified School District will be the sole judge of the quality, methodology, and
suitability of the service offered by the Vendor in the proposal. Pursuant to State of California
Public Contact Code Section 20118.1, the award of the contract, if made by the District, will be
by action of the governing board and be made to the Vendor whose proposal meets the evaluation
standards set forth in this Request for Proposal and will be the most advantageous to the District
with price and all other factors considered. Low bid does not constitute an award.
The District reserves the right to reject any or all proposals without identifying the cause of such
rejection(s), or to waive any irregularities or informalities in any proposals or in the proposal
process. The District reserves the right to withdraw this RFP at any time without prior notice.
Further, the District makes no representations that an agreement will be awarded to any
prospective Vendor responding to this Request for Proposal. The District also reserves the right
to award its total requirements to one Vendor, or to apportion those requirements among several
vendors, as the District may deem to be in its best interests. The District reserves the right to
negotiate with other than the selected Vendor should negotiations with the selected Vendor be
terminated, to negotiate with more than one Vendor simultaneously, or to cancel all or part of this
RFP.
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
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17.
Vendor References and Information
The District expressly reserves the right to reject the proposal of any Vendor who, upon
investigation, has been determined to fail to complete similar contracts in a timely fashion or in a
satisfactory manner. Such rejection would, if applicable, be based upon the principle that the
Vendor poses a substantial risk of being unable to complete the work in a cost-effective,
professional and timely manner. In performing the above-described determination, the District
reserves the right to utilize all possible sources of information in making its determination,
including, but not limited to: inquiries to regulatory state boards and agencies; Dun and
Bradstreet credit reports, inquiries to companies and public entities for which the Vendor has
previously performed work, reference checks and examination of all public records.
18.
Workers’ Compensation
In accordance with the provisions of §3700 of the Labor Code, Vendor shall secure the payment
of Compensation to his employees. Vendor shall sign and file with the District the following
certificate prior to performing the work under this contract: “I am aware of the provisions of
§3700 of the Labor Code which require every employer to be insured against liability for
workers’ compensation or to undertake self-insurance in accordance with the provisions of the
code, and I will comply with such provisions before commencing the performance of the work of
the contract.” The form of such certificate is included as part of the proposal documents.
19.
Non-Collusion Affidavit
The Vendor is required to submit an Affidavit of Non-collusion with their proposal. This form is
included with the proposal documents and must be signed under the penalty of perjury, dated and
notarized.
20.
Anti-Discrimination
It is the policy of the District that in connection with all work performed under contracts, there be
no discrimination against any prospective or active employee engaged in the work because of
race, color, ancestry, national origin, religious creed, sex, age, physical disability, mental
disability, medical condition or martial status.
21.
Hold Harmless
The Vendor shall protect and defend, indemnify and hold harmless, at its own expense, the
District, its officers, employees, and agents from all liabilities, claims, actions, liens, judgments,
demands, damages, losses, costs or expenses of any kind arises from death, personal injury,
property damage or other causes based or asserted upon any act, omission, or breach connected
with services called for in this proposal.
a) Liability for damages for (1) death or bodily injury to persons; (2) injury to, loss or theft of
property; or (3) any other loss, damage or expense arising under either (1) or (2) above,
sustained by the Vendor or any person, firm or corporation employed by the Vendor upon or
in connection with the services called for in the Contract Documents, except for liability
resulting from the sole negligence, or willful misconduct of the District, its officers,
employees, agents or independent contractors who are directly employed by the District, and
except for liability resulting from the active negligence of the District.
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b) Any injury to or death of persons or damage to property caused by any act, neglect, default or
omission of the Vendor, or any person, firm, or corporation employed by the Vendor, either
directly or independent contract, including all damages due to loss or theft, sustained by any
person, firm or corporation, including the District, arising out of, or in any way connected
with the services covered by the Agreement, whether said injury or damage occurs either on
or off school district property, if the liability arose from the negligence or willful misconduct
of anyone employed by the Vendor, either directly or by independent contract, and not by the
active negligence of the District.
c) The Vendor, at Vendor’s own expense, cost and risk shall defend any and all actions, suits, or
other proceedings that may be brought or instituted against the District, its officers, agents or
employees, or any such claim or liability, and shall pay or satisfy any judgment that may be
rendered against the District, its officers, agents or employees in any action, suit or other
proceedings as a result thereof.
22.
Vendor’s Proposal Costs
The Vendor shall solely bear any costs incurred: to prepare and submit a proposal in response to
this RFP; to negotiate with the District regarding any matter related to this proposal; by the
Vendor prior to the date of award. Vendor shall not include any such costs as part of the price as
proposed in response to this RFP.
23.
SPIN
The District requires the Vendor to have a valid and current SPIN (Service Provider Identification
Number) as issued by USAC (Universal Service Administrative Company), as well as a valid and
current FCC Registration Number (FCC-FRN). The SPIN and FCC-FRN must be established at
the time of the proposal submittal. Vendors who do not currently have “green light” status will
not be considered. The loss of “green light” status with the FCC shall render any contracts
entered into with the Vendor to be, at the discretion of the District, immediately null and void.
24.
E-Rate Compliance
Vendor is, and agrees to remain, in compliance with all current E-Rate program guidelines
established by the Federal Communications Committee (FCC). This project is entirely contingent
upon available funding from the Federal E-Rate Program (Schools and Libraries Division) and
the District may or may not undertake the project at its sole discretion.
Information regarding eligibility of goods and services, invoicing requirements, documentation
requirements and other program rules are available from the SLD by calling Schools and
Libraries Division (“SLD”) of the Universal Service Administrative Company at (1-888) 2038100 or see their website at www.sl.universalservice.org.
In all communications, including (but not limited to) invoices, any responses to this RFP, reports,
and proposals, goods and services provided shall be clearly designated as “E-Rate Eligible”.
Non-Eligible goods and services shall be clearly called out as 100% non-eligible or shall be
“cost-allocated” to show the percentage of eligible costs per SLD guidelines.
The annual E-Rate Funding Year begins on July 1st and September 30th of each year (for nonrecurring services). Regardless of contract “signing date”, goods and services requested in this
RFP shall be delivered no earlier than the start of the 2015/16 Funding Year (July 1, 2015).
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To assure that all charges are eligible for E-Rate funding, contract renewal and expiration dates
shall coincide with the start/end dates of the E-Rate funding years.
Vendors agree to conform to all E-Rate guidelines for the billing of discounts to the SLD. A
current SPAC (Service Provider Annual Certification) form must be on file with USAC for the
funding year 2015-2016 and for the subsequent years throughout the term of the contract. If the
awarded Vendor fails to file the appropriate forms with the SLD or fails to receive an SLD SPIN
number, then at the discretion of the District, the contract may be terminated. Billing method will
be in SPI form (Service Provider Invoice): The Vendor will only invoice Banning Unified
School District for the non-discounted portion of the costs after the E-rate discount is applied.
The Vendor will then invoice the SLD for the E-rate discounted portion. The Vendor must also
provide the name, title and telephone number for a single point of contact of E-Rate questions.
The E-Rate program requires that all records be retained for at least five (5) years. The Vendor
hereby agrees to retain all books, records, and other documents relative to this contract for five
(5) years after final payment, or until audited by SLD and/or the District, whichever is sooner.
The District, its authorized agents, and/or auditors reserves the right to perform or have
performed an audit of the records of the Vendor and therefore shall have full access to and the
right to examine any of said materials within a reasonable period of time during said period.
25.
E-Rate Funding
This RFP is 100% contingent upon the approval of E-Rate funding from the Universal Service
Fund Schools and Libraries Program. Even after award of contracts, the Banning Unified School
District may or may not proceed with the project, in whole or in part, even in the event E-Rate
funding is approved. Execution of the project, in part or in whole, is solely as the discretion of
Banning Unified School District. Vendors wishing to bid are doing so solely at their own risk.
Banning Unified School District is not liable or responsible for any costs, loss, fees, or expenses,
of any kind, associated with this proposal and/or a decision not to proceed with the project, even
after award of the contracts. By submitting a proposal, each bidder/Vendor agrees to bear all of
its own costs, fees, expenses, and losses, of any and all kind, should the Banning Unified School
District cancel the project.
26.
Invoice the Universal Services
Invoicing the E-Rate Administrator, USAC, is required to collect payment of Non-discounted
share of Contract cost. It is required that the contractor specifies whether the customer bills will
be the total cost of the service or only the Non-Discounted share of the contract cost. Contractor
may provide applicants with discounted bills and submit the SPI to request payment from USAC
for the amount of USF support to be paid. Contractors agree to sign the BEAR form when the
applicant has paid the entire cost of services to the service provider. In all cases, USAC pays
support to the contractor after invoicing process is completed and the Service Provider Annual
Certification Form (Form 473).
27.
E-Rate In-eligible Costs
Bidders must include complete bill of materials, including manufacturer make, model, quantity,
unit price, extended price, installation and sales tax. Any E-rate ineligible costs must be submitted
on a separate bill of materials.
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28.
Right to Source Program
If Vendor, whether directly or through a successor of affiliate, shall cease to be in the
hardware/software business, or cease to support the submitted application, or if Vendor should be
declared bankrupt or insolvent by a court of competent jurisdiction, Banning Unified School
District shall have the right to obtain, for its own and sole use only, a single copy of the then
current version of the source program of the object programs supplied under this agreement, and
single copy of the documentation associated therewith, upon payment to the person in control of
the source program the reasonable cost of making each copy. Each source program supplied to
the District shall be subject to each and every restriction on use set forth in the request for
proposal. VENDORS’ MUST STIPULATE THEIR POLICY REGARDING SOURCE
CODE.
29.
System Availability
The proposals submitted must describe a system where all elements are currently available and
will not include “futures” or “drawing board” elements. “Futures” or “Drawing Board” elements,
if included, must be explicitly labeled as such and may serve only for information purposes and
not be used to satisfy a requirement stipulated in the RFP.
30.
Vendor Inquiries
All questions and/or clarifications regarding the submission and/or technical specifications
regarding this proposal must be submitted in writing and faxed to the attention of Mac Patel or
via e-mail at [email protected] All requests for information or requests for
clarifications must be submitted by the date and time specified in the Response Timeline. All
responses will be sent to each Vendor known to have received the Request for Proposal, through
an addendum. Questions submitted after the deadline will not be responded to.
31.
Communications
Vendors who contact any member of the Board of Education, District administrators, or
staff without following the above listed protocol will be eliminated from further
consideration. Oral communications of District employees concerning this RFP shall not
be binding on the District and shall in no way excuse the Vendor of his/her obligations as
set forth in the RFP.
32.
Proposal Confidentiality
All proposals received shall remain confidential, to the extent permitted by law until negotiations
between the District and Vendor are complete; thereafter, the proposals shall be deemed public
records. In the event that a Vendor desires to have portions of its proposal remain confidential, it
is incumbent upon the Vendor to identify those portions in its transmittal letter deposited with the
proposal package. The transmittal letter must identify the page, the particular exemption(s) from
disclosure and the contended justification of exemption upon which it is making its claim. Each
page, or part thereof, claimed to be confidential must be clearly identified by the word
“confidential” printed on the lower right hand corner of the page. The District will consider a
Vendor’s request(s) for confidentially; however, the District will not be bound by the assertion
that a page contains confidential material. An assertion by a Vendor that an entire volume of its
proposal is confidential will not be honored. The District reserves the right to disclose all
information in the proposal, even if the Vendor requests that it remain confidential, if the District
determines that disclosure is not prohibited by law or court order. It is understood that the
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District is subject to the California Public Records Act (Gov. Code Section 6550, et seq.). If a
public records request is made to view Vendor’s proprietary and confidential information, the
District shall notify Vendor of the request and the date that such records will be released to the
requester unless Vendor obtains a court order enjoining that disclosure. If Vendor fails to obtain
a court order enjoining that disclosure, the District will release requested information on the date
specified. All materials submitted in response to this request will become the property of the
District and will be returned only at the District’s option and at the Vendor’s expense.
33.
Notification
Vendors whose proposals are rejected will be notified in writing at the address given in the
proposal.
34.
Taxes
The District is subject to State of California Sales and Use Tax. Proposal prices shall include
allowances for all taxes including but not limited to all Federal, State and Local taxes.
35.
Subcontracting Procedure
No performance of the contract or any portion thereof shall be assigned or subcontracted by the
Vendor without the expressed written consent of the District. Any attempt by the Vendor to
assign or subcontract any performance of the terms of this contract without the expressed written
consent of the District will constitute a breach of this contract. Whenever the Vendor is
authorized by the District to subcontract or assign, he will include all the terms of this contract to
each such subcontract or assignment.
Every subcontractor shall be bound by the terms of the contract as far as it is applicable to the
performance of the work. Nothing herein shall create any contract between any subcontractor
and the District, or any obligation of the part of the District to pay, or see to the payment of any
sums to any subcontractor by the Vendor.
36.
News Releases
News releases pertaining to the award resulting from this RFP shall not be made without prior
written approval of the District’s Superintendent.
37.
Disposition of Proposal
All materials submitted in response to this request for proposal will become the property of the
District and will be returned only at the District’s option and at the Vendor’s expense. The
master copy shall be retained for official files and will become a public record as subject to the
Public Records Act. However, confidential financial information submitted in support of the
requirement to show Vendor’s responsibility and proprietary information will not be made public
and will be returned upon request. Confidential and proprietary information must be clearly
indentified as such.
38.
Insurance
Vendor shall take out, prior to commencing the work, and maintain, during the life of this
contract, and shall require all subcontractors, if any, whether primary or secondary, to take out
and maintain the following policies issued by insurance companies authorized to transact business
in the State of California and which comply with all requirements of the Department of Insurance
for the State of California:
Banning Unified School District
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a) Vendor’s Liability Insurance
i)
Worker’s Compensation
ii)
General Liability
(1) Injury or accidental death
$1,000,000.00
Each Occurrence
(2) Bodily Injury
$1,000,000.00
Each Occurrence
(3) Property Damage
$1,000,000.00
Each Occurrence
iii)
$2,000,000.00
Aggregate
$2,000,000.00
Aggregate
$2,000,000.00
Aggregate
Automobile Liability (Any Auto)
(1) Combined Single Limit
$1,000,000.00
Each Occurrence
Such liability insurance policies shall name the District as an additional insured and shall agree to
defend and indemnify the District against loss arising from operations performed under the
contract.
39.
System Performance
Not restricted by any other item, condition, disclaimer, warranty or guarantee, the Vendor
represents and warrants that the system will perform the functions described in its product
specifications and its proposal and the system will operate in the proposed configuration and the
cost set forth.
40.
Software Integrated Performance
Within the definition of the system described by the Vendor’s proposal and resulting agreement,
the vendor acknowledges that the nature of this procurement requires that each component
function in accordance with its specification and be integrated and operate successfully with all
other components of the system.
41.
Invoicing and Payment Schedule
Once the service is fully “tuned up” and accepted by the District, the Vendor may invoice the
District monthly for the agreed upon monthly service charge and for the agreed upon number of
months. Vendor shall include with its invoice a line-item account of the costs and materials used
during that month. The District may reduce the amount paid for a month when agreed upon
service levels are not achieved pursuant to procedures set forth in the contract between the
District and the Vendor Any agreed upon, one-time (i.e., non-recurring) charges shall be
invoiced within 120 days after the Vendor and District agree that the related work is complete.
42.
Cancellation for Insufficient or Non-Appropriated Funds
The Vendor hereby agrees and acknowledges that monies utilized by the District to purchase the
services listed in this proposal are public money appropriated by the State of California, the
Federal Government under the E-Rate Program, or acquired by the District from similar public
sources and is subject to variation. The District fully reserves the right to cancel this proposal at
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any time and/or to limit quantities of items due to non-availability or non-appropriation of
sufficient funds.
43.
Assignment of Contract
The Vendor shall not assign or transfer by operation of law or otherwise any or all of its rights,
burdens, duties or obligations without the prior written consent of the surety on the performance
bond and the District.
44.
Binding Effect
This agreement shall inure to the benefit of and shall be binding upon the Vendor and District and
their respective successors and assigns.
45.
Severability
If any provisions of this agreement shall be held invalid or unenforceable by a court of competent
jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof.
46.
Amendments
The terms of this agreement shall not be waived, altered, modified, supplemented or amended in
any manner whatsoever except by written agreement signed by the parties.
47.
Prevailing Law
In the event of any conflict or ambiguity between these instructions and State and Federal law or
regulations, the latter shall prevail. Additionally, all equipment to be supplied or services to be
performed under the proposal shall conform to all applicable requirements.
48.
Governing Law and Venue
The final contract between Vendor and the District shall be assembled and all disputes hereunder
shall be settled in accordance with the laws of the State of California. Pending final resolution of
a dispute hereunder, Vendor shall proceed diligently with the performance of the final contract.
Venue shall only be with the appropriate state or federal court located in Los Angeles County,
California.
49.
Acceptance Testing
Acceptance testing will begin when components are installed, the service has been “tuned up,”
and the Vendor informs the District that the service is functioning according to specifications and
agreed upon service levels.
50.
Clarifications and Corrections
The right is reserved, as the interests of the District may require, to revise or amend the RFP
Documents prior to the date set for opening proposals. Such revisions and amendments, if any,
will be announced by an addendum or addenda to this Request for Proposal. If the revisions and
amendments are of a nature which require material changes, the date set for the opening of the
proposals may be postponed by such number of days as in the opinion of the District will enable
Vendors to revise their proposals to account for such changes. In such cases, the addendum will
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include an announcement of the new date for opening proposals. Any clarifications or
corrections to the RFP Documents will not be considered valid unless it is provided in writing by
the District to all Vendors as a numbered Addendum.
51.
Local Account Team
Local account team support must be available and the District will be provided with an account
manager who acts as a single point of contact that is responsible for the entire account. The
District shall have the opportunity to review and approve all members of the Vendor’s team and
shall have the right to request removal of personnel it considers unsuitable. The Vendor shall not
substitute members of its account team without prior written notification to the District. New
members assigned to the District’s account team shall have a trail period of three months; during
this period, the District may request that the new member be replaced. At the District’s
discretion, semi-annual status meetings shall be held with the Vendor’s account team or upon
request by the District. These meetings shall include a written problem escalation procedures
review as a standard agenda item.
52.
Coordination
The Vendor shall coordinate installation schedules with the District and their designated agent(s).
The Vendor shall be responsible for placing all service orders with local and long distance
telephone companies. The Vendor shall appoint a project manager from the account team. The
Project Manager shall be the primary point of contact for the Vendor during the implementation
process. The Vendor shall prepare a separate plan for changing the District’s communication
services from their vendor(s) as well as establishing new services. If necessary, the Vendor will
also coordinate with the District’s support vendor for the PBXs during the installation process.
The Vendor’s implementation plan shall be reviewed and approved by the District’s IT team.
53.
Notice of Labor Dispute
Whenever Vendor has knowledge that any actual or potential labor dispute may delay the
implementation of the services contracted from Vendor, Vendor shall immediately notify and
submit all relevant information to the District. Vendor shall insert the substance of this entire
clause in any subcontract hereunder.
54.
Guarantee
The District requires that the DISTRICT WIRELESS UPGRADE AND CABLING: Internal
Connections components provided by the Vendor shall be guaranteed for a minimum of one (1)
year after acceptance by the District. All services necessary to repair malfunctions discovered
shall be provided at no cost to the District during the guarantee period. Any defects shall be
rectified by the successful Vendor(s) promptly to the satisfaction to the District without expense
to the District.
55.
Warranty
All warranties must be clear, concise and in writing. Warranties shall be specific as to what is
and is not covered along with the exact term (in calendar days) of each covered item. Warranties
shall cover all individual modules, supplies or created interfaces and any ancillary product that is
purchased from the awarded Vendor. In addition, the awarded Vendor will warrant and guarantee
the seamless integration and interface modules proposed herein.
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Vendor(s) must warrant that the specifications, capabilities and performance characteristics are as
stated in the proposal and accompanying documentation. Submission of a proposal will represent
your agreement to these conditions.
56.
Vendor Protest
Any Vendor who submitted a proposal to the District may file a protest provided that each and all
of the following are compiled with:
(a) The protest is in writing;
(b) The protest is filed and received by the District’s Supervisor of Purchasing not more than
three (3) calendar days following the date of the District selection of the apparent lowest
responsible bidder;
(c) The written protest sets forth, in detail, all grounds for the protest, including without
limitation all facts, supporting documentation, legal authorities and argument in support of
the ground for the protest; any matter not set forth in written protest shall be deemed waived.
All factual contentions must be supported by competent, admissible and credible evidence.
Any protest not conforming to the foregoing shall be rejected by the District as invalid.
Provided that a protest is filed in strict conformity with the foregoing, the District’s
Supervisor of Purchasing or such individual(s) as may be designated in his/her discretion,
shall review and evaluate the basis of the protest, and shall provide a written decision to the
bidder submitting the protest concurring with or denying the protest. The District’s written
decision shall be final and not subject to reconsideration or appeal. No bidder shall seek
judicial relief, in any form, relative to the District’s intent to award the Contract, or the
protest thereof, unless the foregoing protest procedure has been strictly and timely complied
with by the bidder. The issuance of a written decision by the District shall be an express
condition precedent to the institution of any legal proceeding relative to the proposal process,
the District’s intent to award the Contract, or the District’s determination to reject all
proposals
57.
Vendor Certification Regarding Background Checks
Pursuant to Education Code Section 45125.1, Vendor has conducted criminal background
checks through the California Department of Justice, of all employees providing services to the
District.
58.
Conduct Rules for Vendors
Each Vendor/subcontractors, when performing work/services on Banning Unified School
District properties shall adhere to the rules of conduct.
59.
Wage Rates, Travel and Subsistence
(a)
Pursuant to Labor Code Sections 1770 et. Seq., the DISTRICT has obtained from the
Director of the Department of Industrial Relations the general prevailing rate of per diem
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wages and the general prevailing rate for holiday and overtime work in the locality in
which this work is to be performed for each craft, classification or type of worker needed
to execute the contract. Copies are available from the DISTRICT to any interested party
on request, and are also available from the Director of the Department of Industrial
Relations website at (www.dir.ca.gov/dlsr/pwd). The CONTRACTOR shall obtain
copies of the above-referenced prevailing wage sheets and post and a copy of such
wage rates at appropriate, conspicuous, weatherproof points at the Site.
60.
(b)
Any worker employed to perform work on the Project and such work is not covered by
any classification listed in the published general prevailing wage rate determinations or
per diem wages determined by the Director of the Department of Industrial Relations,
shall be paid not less than the minimum rate of wages specified therein for the
classification which most nearly corresponds to the employment of such person in such
classification.
(c)
Holiday and overtime work, when permitted by law, shall be paid at the rate set forth in
the prevailing wage rate determinations issued by the Director of the Department of
Industrial Relations or at least one and one-half (1 ½) times the specified basic rate of per
diem wages, plus employer payments, unless otherwise specified in the contract
documents or authorized by law.
(d)
These per diem rates, including holiday and overtime work, and employer payments for
health and welfare, pension, vacation and similar purposes, are on file at the
administrative office of the DISTRICT, located as noted above and are also available
from the Director of the Department of Industrial Relations. It is the CONTRACTOR’s
responsibility to ensure the appropriate prevailing rates of per diem wages are paid
for each classification. It shall be mandatory upon the CONTRACTOR to whom
the contract is awarded, and upon any subcontractor under such CONTRACTOR,
to pay not less than the said specified rates to all workers employed by them in the
execution of the contract.
(e)
Job Site Posting (SBX 2-9). On each job site that is subject to compliance monitoring by
the Department of Industrial Relations, the Awarding Body shall post or require the
prime contractor to post a Notice containing Compliance and Monitoring information.
Electrician (C-10 License) – Senate Bill 1362.
Pursuant to the requirements of SB 1362 and CA Labor Code Section 3099.2, all employees
performing electrical work for a general contractor or subcontractor holding a C-10 license must
be certified. If employees working on a project are found to be not certified, they shall be
immediately removed. Failure to provide proof of this documentation on all employees will be
considered a violation and subject the general contractor/subcontractor to corrective action up to
and including being removed from the project.
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
BANNING UNIFIED SCHOOL DISTRICT
SPECIAL CONDITONS
For
RFP NO. 2015-16-E-Rate18
STARTING AND COMPLETION DATES
All work to be done as specified in RFP NO. 2015-16-E-Rate18, will be specified in the District's
"Notice to Proceed" letter to the Vendor.
WORK HOURS
All work to be done shall be performed between the hours of 7:00 a.m. to 4:30 p.m., Monday thru
Friday during non-school days or work around School Sites daily operational hours.
Note:
Scheduling timeframes will be discussed at the Pre-Construction Meeting with the
awarded Vendor.
SUSPENSION AND DEBARMENT CERTIFICATION
The Vendor will be required to complete the Suspension and Debarment Certification U.S.
Department of Agriculture form (enclosed) and must be submitted with your proposal. Review
the attached Debarment Instruction for Certification and Certification and Disclosure Statement.
PREVAILING WAGES & DAVIS BACON WAGES
The District has obtained from the Director of the Department of Industrial Relations the general
prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in the
locality in which the work is to be performed for each craft, classification or type of work needed to
execute the contract. These per diem rates, including holidays and overtime work, as well as employer
payments for health and welfare, pension, vacation, and similar purposes, are on file at the District, and
are also available from the Director of the Department of Industrial Relations. Pursuant to California
Labor Code Sections 1720 et seq., it shall be mandatory upon the Contractor to whom the contract is
awarded, and upon any subcontractor under such Contractor, to pay not less than the said specified rates
to all workers employed by them in the execution of the contract and to comply with the District’s Labor
Compliance Program. In accordance with 1773.2 of the California Labor Code, the Contractor shall post
a copy of the determination of prevailing rate of wages at each job site.
Davis Bacon Act – The Contractor and/or Subcontractor(s) will be required to pay the higher
prevailing wage between the State Prevailing Wage Determination and the Davis Bacon Wage
Determination for Federal funded projects. Reference the Wage Determination Online.Gov website:
http://www.wdol.gov for more information.
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
CERTIFIED PAYROLL RECORDS REQUIRED
(a) The Contractor and each subcontractor shall maintain Certified Payroll and basic records
required under the Labor Code and applicable Industrial Welfare Commission and shall
preserve them for a period of three (3) years thereafter for all trade workers working on
District project for submittal to the District at times designated in the contract or within ten
(10) days upon request. The Contractor shall be responsible for all submittal of payroll
records of all its subcontractors. All Certified Payroll Records shall be accompanied by a
statement of compliance signed by the Contractor or each subcontractor indicating that the
payroll records are correct and complete, that the wage rates contained therein are not less
than those determined by the Director of the employee conform with the work performed.
(b) Certified Payroll Records must be submitted with the pay requests.
(c) In accordance with the California Labor Code Section 1776 (g), if the Contractor fails to
comply within the ten (10) day period, he or she shall, as a penalty to the State or Political
Subdivision on whose behalf the contract is made or awarded, forfeit twenty-five dollars
($25) for each calendar day, or portion thereof, for each worker until strict compliance is
effectuated.
NOTE: Faxed copies of the Proposal Form or any portion of this bid will not be accepted.
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
TECHNICAL SPECIFICATIONS
RFP NO. 2015-16-E-Rate18
Scope of Work
The District Office IT Department will test equipment for functionality. If it is determined that
the network configurations for project do not perform to District specifications, the vendor will
be required to reconfigure a device or devices until functionality and performance are in working
order, no change orders will be accepted.
As part of this RFP, it is required that the VENDOR assigns a project manager as a single point
of contact for all District communications including but not limited to technical support for
system troubleshooting. The District Office IT Department and the Vendor Project Manager will
meet once a week, every week until successful completion of scope of RFP. The project
manager will develop a project schedule and timelines for KEY tasks, provide status updates,
review the progress and provide a clear plan of implementation for the cut over.
Furthermore, after complete implementation has commenced, the single manufacture solution
must provide a toll free number that the District IT staff can contact for any technical support
query for all Wireless Software and Hardware components.
WIRELESS UPGRAGE PROJECT
Banning Unified School District (BUSD) is looking to upgrade its current wireless
network by replacing older Access Points and Access Point Controller. All equipment
quoted must integrate and work with District’s current Aruba wireless infrastructure and
no substitutions will be allowed unless approved by the Banning Unified School District
(BUSD) in advance of the bid opening.
All equipment will be configured and installed by the vendor. Project will be deemed
complete after project functionality is completely tested by the Information Technology
Department.
Upgrades are required at following sites:
Site Name
Hemmerling Elementary School
Central Elementary School
Cabazon Elementary School
Hoffer Elementary School
Nicolet Middle School
Banning High School
Address
1928 W. Nicolet St, Banning
295 North San Gorgonio, Banning
50575 Carmen Ave, Cabazon
1115 E. Hoffer St, Banning and 671 North
Florida St.
101 E. Nicolet St, Banning
100 West Westward Ave, Banning
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
New Horizon Continuation School
District Office
1151 West Wilson St, Banning
161 W. Williams St, Banning
Wireless Upgrade Requirements
The WIRELESS Infrastructure upgrade will be a single manufacture Enterprise Grade
solution. The following listing of technical requirements have been determined by the Banning
Unified School District (BUSD) to be mandatory to meet functional, operational, and Security
needs of the Banning Unified School District (BUSD), both short and long term. Responding
vendors shall address each item with: Fully Comply, Partially Comply, or Does Not Comply.
Vendors must provide detailed explanation for Partial and Do Not comply responses.
Requirements for all Access Points (Indoor or External):
•
•
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•
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•
•
•
•
•
•
•
•
•
•
•
•
•
Integrate and operate with District’s current wireless controller. New controller must
integrate and operate currently installed wireless infrastructure.
Managed through our existing wireless controller or utilize one Access Point to
automatically distribute the network configuration to other Access Points (Controllerless functionality). Switching between these modes should be seamless and easy.
Include ClientMatch Technology, which eliminates sticky clients by continuously
gathering session performance metrics from mobile devices and dynamically optimizes
W-Fi client performance.
Access Points must be capable of multi-function services including: data access,
intrusion detection, intrusion prevention, RF monitoring, & Spectrum Analysis.
Access Points must be support out-of-the box, auto configuration across layer-2 and
layer-3 networks without having to enter configuration information into the AP
Access Points must not hold “hard configured” internal network information or
certificates
Access Points must support minimum of 8 SSID’s and BSSID’s.
Must support 802.11abgn/ac
Must be Plenum rated with applicable certifications
Must fully interoperate in same AP Group with existing Aruba AP-225s
Must support auto-sensing 10/100/1000 with two gigabit network ports
Must support 802.3af and 802.3at standard, Power over Ethernet.
AP’s must provide integral facility for security lockdown
Must provide versions of AP’s that support internal and external antennae
Integrated Attack Mitigation (Not just integrated Attack Recognition)
AP’s must be capable of continuing to function and be configurable/manageable in case
of Network Management Solution maintenance is not renewed or Network Management
Solution Failure
Access Points will be labeled with the original manufacturer’s logo.
(OEM or relabeled manufacturer’s products will not be accepted)
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
•
•
Limited lifetime warranty
Capable of part-time or dedicated air monitoring.
In addition to above listed requirements, Indoor and External Access Points must meet or exceed
specifications listed below.
Specifications for Indoor Access Points
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
2.4 GHz (600 Mbps) and 5 GHz (1.3 Gbps max) radios, each with 3x3 MIMO and three
integrated omni-directional downtilt antennas
Software-configurable dual radios
3x3 MIMO with three spatial streams and up to 1.3 Gbps wireless data rate.
Dynamic frequency selection
Supported radio technologies:
o 802.11b: Direct-sequence spread-spectrum
o 802.11a/g/n/ac: Orthogonal frequency-division multiplexing
o 802.11 n/ac 3x3 MIMO with up to three spatial streams
Supported modulation types:
o 802.11b: BPSK, QPSK, CCK
o 802.11a/g/n: BPSK, QPSK, 16-QAM, 64-QAM
o 802.11ac: BPSK, QPSK, 16-QAM, 64-QAM, 256-QAM
Maximum transmit power (limited by local regulatory requirements):
o 2.4 GHz band: +23 dBm (18 dBm per chain)
o 5 GHz band: +23 dBm (18 dBm per chain)
Advanced cellular coexistence feature to effectively deal with interference from cellular
systems
Maximum ratio combining for improved receiver performance.
Cyclic delay diversity for improved downlink RF performance.
Space-time block coding for increased range and improved reception.
Low-density parity check for high-efficiency error correction and increased throughput.
Transmit beam-forming for increased reliability in signal delivery.
Supported data rates (Mbps)
o 802.11b: 1, 2, 5,5, 11
o 802.11a/g: 6. 9. 12. 18. 24. 36. 48. 54
o 802.11n: 6.5 to 450 (MCS0 to MCS23)
o 802.11ac: 6.5 to 1,300 (MCS0 to MCS9, NSS = 1 to 3)
Two 10/100/1000BASE-T Ethernet interfaces (RJ-45)
o Auto-Sensing link speed and MDI/MDX
o Load balancing support to achieve platform throughput greater than 1 Gbps
o 802.3az Energy Efficient Ethernet
o PoE-PD: 48 Vdc 802.3af PoE or 802.3at PoE+
DC power interface, accepts 1.7/4.0mm center-positive circular plug with 9.5 mm length
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
•
•
•
•
•
USB 2.0 port (Type A connector)
Serial Console interface (RJ-45)
Visual Indicator
o Power/system status
o Ethernet link status (2x; ENT0, ENT1)
o Radio Status (2x, RAD0, RAD1)
Kensington security slot
Two (2) Mounting brackets for attaching to 9/16-inch or 15/16-inch T-bar drop-tile
ceiling
Specifications for External Access Points
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Ruggedized casing to survive the harshest outdoor environment. Withstand exposure to
extreme high and low temperatures, persistent moisture and precipitation.
Fully sealed to keep out airborne contaminants to deliver IP66 and IP67 rated protection
from the elements.
All electrical interfaces include industrial-strength surge protection.
Must support Operating Temperature: -40° C to +65° C (-40° F to +150° F)
Must support Operating Altitude: 3000m
Must support Humidity: 5% to 95% non-condensing
Must support Shock and Vibration: ETSI 300-19-2-4 spec T41.E 4M3
Support concurrent dual-radio operation at speeds that exceeds Fast-Ethernet
2.4 GHz 802.11n and 5 GHz 802.11ac radios, each with 3x3 MIMO and three external
antenna connectors. In addition to 802.11n data rates, the 2.4-GHz radio supports
802.11ac 256-QAM modulation.
Supported frequency bands (country-specific restrictions apply):
o 2.4000 GHz to 2.4835 GHz
o 5.150 GHz to 5.250 GHz
o 5.250 GHz to 5.350 GHz
o 5.470 GHz to 5.725 GHz
o 5.725 GHz to 5.875 GHz
Dynamic frequency selection
Supported radio technologies:
o 802.11b: Direct-sequence spread-spectrum
o 802.11a/g/n/ac: Orthogonal frequency-division multiplexing
o 802.11 n/ac 3x3 MIMO with up to three spatial streams
Supported modulation types:
o 802.11b: BPSK, QPSK, CCK
o 802.11a/g/n: BPSK, QPSK, 16-QAM, 64-QAM
o 802.11ac: BPSK, QPSK, 16-QAM, 64-QAM, 256-QAM
Maximum transmit power (limited by local regulatory requirements):
o 2.4 GHz band: +23 dBm (18 dBm per chain)
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
o 5 GHz band: +23 dBm (18 dBm per chain)
Advanced cellular coexistence feature to effectively deal with interference from cellular
systems
Maximum ratio combining for improved receiver performance.
Cyclic delay diversity for improved downlink RF performance.
Space-time block coding for increased range and improved reception.
Low-density parity check for high-efficiency error correction and increased throughput.
Transmit beam-forming for increased reliability in signal delivery.
Supported data rates (Mbps)
o 802.11b: 1, 2, 5,5, 11
o 802.11a/g: 6. 9. 12. 18. 24. 36. 48. 54
o 802.11n: 6.5 to 450 (MCS0 to MCS23, 1 to 3 spatial streams)
o 802.11ac: 6.5 to 1,300 (MCS0 to MCS9, NSS = 1 to 3 spatial streams)
Direct AC source: 100-240-Volt AC
Power over Ethernet (PoE): 48 Vdc (nominal) 802.3at compliant
One PoE+ PD port 10/100/1000BASE-T Ethernet network interface (RJ-45)
One port 10/100/1000BASE-T Ethernet network interface (RJ-45)
AC power interface
Serial console interface (micro USB)
Reset button
Visual indicator (LED):
Power/system status; automatically disabled after initial operation period
Long Wall/Pole mounting kit
Specification for external AP Antennas
•
•
•
Multi-polarized antenna with 90-degree horizontal x 90-degree vertical beamwidths.
Suited for 2.4 GHz and 5 GHz outdoor access points.
Must connect to the Outdoor Access Point specified above.
Specification for LAN Stackable Switches
•
•
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•
•
•
•
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•
•
12 Port 10/100/1000 LAN Switch with 2 fixed Uplinks
Must support two 1 Gb SFPs
120w POE Budget
Must provide Role Based Access
Must support fully functional tunnel node connectivity to existing Aruba WLAN
controller
Profile Based Configuration capability
Stacking Capability for up to 8 Switches
POE Priority & Time of Day
Out of Band 10/100/1000BASE-T management port
USB interface for software/configuration files
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
•
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8,000 MAC addresses per system
4,094 VLANS
Port- and MAC-based VLAN
IEEE 802.1AB: Link-layer discovery protocol (LLDP)
OSPF v2 & Static Routing
MAC authentication
Limited lifetime warranty
LAN Switch will be labeled with the original manufacturer’s logo. (OEM or relabeled
manufacturer’s products will not be accepted)
Specification for the Wireless Controller
•
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•
•
•
•
•
Manage and configure existing and new wireless Access Points.
Provide minimum wired throughput (large packets) of 40 Gbps
Have eight (8) cores with four threads each.
Redundant power supplies
Hot-swappable fan tray with multiply fans.
Solid State drives for maximum reliability and uptime
Controller should have following interfaces and indicators
o Four 10GBASE-X (SFP+) ports
o Two dual-media ports (1000BASE-X or 10/100/1000BASE-T)
o One USB 2.0
o Console (RS-232) RJ-45 or mini-USB
o LINK/ACT and status LEDs
o Management/status LEDs
o LCD panel and navigation buttons
o Expansion slot (reserved for future use)
Controller must meet or exceed following performance and capacity
o Control minimum of 1,024 and maximum of 2,048 access points and access point
licenses
o Support minimum of 24,500 current devices
o Support 4,094 VLANs
o Support minimum of 16,384 concurrent GRE Tunnels (system BSSIDs)
Licenses
The bid must include licensees to support new indoor and external access points. Licenses must
include:
• Policy Enforcement Firewall
• RF Protection licenses including wireless intrusion protection (WIP) and Spectrum
Analysis
• Access Point license for each device.
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
Specification for Radius & Guest BYOD Access Control
The Banning Unified School District (BUSD) requires a hardware appliance based solution that
will support advanced policy control for up to 5,000 unique endpoints. This advanced policy
control includes radius services as well as Apple TV/AirPrint control on the same subnets, as
well as different subnets. In addition, Banning Unified School District (BUSD) requires support
for 100 BYOD devices with Guest Access.
Technical Specifications are as follows
• Raduis Service Solution
o Hardware Appliance with Radius software must support 5,000 clients
o Must support AppleTV and AirPrint user based control
o Must support TACACS capability
o Must provide Device Profiling capability (determine device type and OS)
o Provide integration to LDAP and Active Directory
• BYOD Service Solution
o Software must support 100 Guest clients
o Must support Guest Access Custom Splash Page
o Must support Guest Access Self Registration and/or username/password access
o Must provide reporting capability
o Must Provide future OnBoarding and NAC capability with additional software
modules
Specification for Network Management
The Banning Unified School District (BUSD) is requesting pricing for the purchase of an
Enterprise Class Multi-Vendor Network Management solution. This Multi-Vendor Network
Management solution will provide Multi-Vendor Network Management for the District Office
and all remote locations. This solution must have the capability for 1,000 network devices.
Technical Specifications are as follows:
• Hardware Appliance with Multi-Vendor Network Management software
• Capable of providing client diagnostics for wired and wireless clients
• Capability to provide customized automated weekly and monthly reports
• Capability to provide reports based upon location, SSID, user role, and or device type
• Capability to provide triggering functionality to notify of component failure
• Capability to provide role based access (ie School 1 user only views School 1
devices)
• Provides real time RF heat maps
• Provides RF planning tool
• Provides Wireless Intrusion Protection threat level capability
• Provides Location Services
• Provides support to manage and configure 1,000 Network Devices
• Hardware Appliance must have capability to support up to 1,000 network devices
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
•
Solution must support existing Aruba and Cisco Network Management,
Configuration, Diagnostics, and User Forensics
LOCATIONS (School sites included in this project):
Site Name
Hemmerling Elementary School
Central Elementary School
Cabazon Elementary School
Hoffer Elementary School
Nicolet Middle School
Banning High School
New Horizon Continuation School
District Office
Address
1928 W. Nicolet St, Banning
295 North San Gorgonio, Banning
50575 Carmen Ave, Cabazon
1115 E. Hoffer St, Banning and 671 North Florida St.
101 E. Nicolet St, Banning
100 West Westward Ave, Banning
1151 West Wilson St, Banning
161 W. Williams St, Banning
HARDWARE:
WIRELESS Item Counts:
Site Name
Hemmerling Elementary School
Central Elementary School
Cabazon Elementary School
Hoffer Elementary School
Nicolet Middle School
Banning High School
New Horizon Continuation School
Indoor AP
28
37
12
3
15
33
30
External
AP
3
3
4
3
18
1
Antennas
6
6
8
6
36
2
Switches
5
6
3
5
5
8
4
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
CABLE PROJECT
Banning Unified School District is looking to upgrade its Local Area Network (LAN)
and Wide Area Network (WAN) connectivity. For LAN, BUSD is looking to upgrade
connectivity from 1 Gbps to 10 Gbps by replacing Multimode Fiber with Single Mode
Fiber and all required hardware to accomplish this upgrade. Currently, BUSD has Cisco
switches installed at all locations with Network Module Capable of 1 Gbps or 10 Gpbs
connectivity.
Upgrades are required at sites listed below:
Site Name
Hemmerling Elementary School
Central Elementary School
Cabazon Elementary School
Nicolet Middle School
Banning High School
New Horizon Continuation School
BUSD Main Office
Address
1928 W. Nicolet St, Banning
295 North San Gorgonio, Banning
50575 Carmen Ave, Cabazon
101 E. Nicolet St, Banning
100 West Westward Ave, Banning
1151 West Wilson St, Banning
161 W. Williams St, Banning
Cabling Requirements
Banning Unified School district would like to replace its existing multimode fiber with 6-strand
single mode fiber. All fiber installation run will start from site’s MDF and terminate at the
respective IDF. Installation path will be shown to all bidders at the mandatory site walks. In
addition to fiber installation, District will also require additional hardware to establish successful
connectivity between MDF and IDF.
Note: Vendor will be required to include all fiber optic patch cables to connect the new
switching components to the existing fiber optic patch panels. Fiber optic patch cable
will be Yellow in color and 1 meter long.
HARDWARE:
District has Cisco switching hardware installed and equipment provided by the vendor must
operate in districts existing hardware. District prefers one vendor hardware to assure smooth
network operations.
Specifications for Fiber
District uses Six (6) strand loose tube gel filled (LTGF) indoor/outdoor rated fiber. All
fiber strands will be terminated utilizing LC connectors as well as install a service loop.
All fiber runs will be clearly labeled; tested; and results provided to the district.
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
Specifications for OneX Converter Module
• Module must work with existing Catalyst 4500M Series switches
• Compatible with currently installed Cisco SFP-10G-LR transceiver model.
• Converts a 10 Gigabit Ethernet X2 port into a 10 Gigabit Ethernet SFP+ port
Specifications for 10G-LR Transceiver
• Hot-swappable input/output device that plugs into an Ethernet SFP+ port of
districts existing Cisco switch (no need to power down if installing or replacing)
• Digital optical monitoring capability for strong diagnostic capabilities
• Include Cisco quality identification (ID) feature, which enables our Cisco
switches to identify whether the module is certified and tested by Cisco
• Supports a link length of 10 kilometers on newly installed single-mode fiber.
Site Name
Hemmerling Elementary School
Central Elementary School
Cabazon Elementary School
Nicolet Middle School
Banning High School
New Horizon Continuation School
BUSD District Office
Fiber
Runs
7
OneX Converter
Module
7
10G-LR
Transceiver
14
7
7
14
4
10
4
10
8
20
1
1
2
9
9
18
1
1
2
End of Technical Specification
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
FIRM NAME: _______________________________________________________________
ADDRESS:
_______________________________________________________________
_______________________________________________________________
TELEPHONE: (_______) ___________________
FAX: (________) ________________
E-MAIL ADDRESS: __________________________________________________________
PROPOSAL FORM
FOR BANNING SCHOOL DISTRICT
DISTRICT WIRELESS UPGRADE AND CABLING:
INTERNAL CONNECTIONS
E-RATE YEAR 18
RFP NO. 2015-16-E-Rate18
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
PROPOSAL FORM
Banning Unified School,
TO:
Acting by and through its Governing Board, herein call the “District”:
1.
Pursuant to and in compliance with your Notice to Vendor’s and the other documents
relating thereto, the undersigned bidder, having familiarized himself with the terms of the
contract, the local conditions affecting the performance of contract and the cost of the
work at the place where the services are to de done and with the specifications and other
contract documents, hereby proposes and agrees to perform, within the time stipulated,
the contract, including all of its component parts, and everything required to be
performed, and to provide and furnish any and all of the labor, materials, tools,
expendable equipment, and all applicable taxes, utility and transportation services
necessary to perform the contract and complete in a workmanlike manner all of the
services required in connection with the following:
DISTRICT WIRELESS UPGRADE AND CABLING:
INTERNAL CONNECTION
E-RATE YEAR 18
RFP NO. 2015-16-E-Rate18
All in strict conformity with the specifications and other contract documents, the undersigned has
thoroughly examined any and all addenda(s) issued during the proposal period and are
thoroughly familiar with all contents thereof and acknowledges receipt of the following
addenda[s]:
Addendum No. _____
Date Received __________
Addendum No. _____
Date Received __________
Addendum No. _____
Date Received __________
Bidder to list all addenda[s] (if any) on file at the office of the Information Technology
Department of said District.
For the lump sum of:
______________________________________________________________________________
(in words)
($_________________________________)
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
VENDOR TO FILL OUT ONE SCHEDULE PER SCHOOL SITE
Schedule of Hardware/Software/Equipment:
Description
Price
Quantity
Total
Eligible Y or N
Add additional
lines as needed
Total
$
Hardware/Software
Eligible (including
tax and shipping)
Total
$
Hardware/Software
Ineligible
(including tax and
shipping
Total Labor
*Prices must include applicable taxes, fees and licenses.
$
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
Total HARDWARE PRICE
(IN WRITTEN FORM)
Total HARDWARE PRICE
(IN NUMBERS)
Total SOFTWARE PRICE
(IN WRITTEN FORM)
$_________________________________
Total SOFTWARE PRICE
(IN NUMBERS)
$_________________________________
Total LABOR AND INSTALLATION PRICE
(IN WRITTEN FORM)
Total LABOR AND INSTALLATION
PRICE
(IN NUMBERS)
$_________________________________
Total Ineligible Items
(IN WRITTEN FORM)
Total Ineligible Items
(IN NUMBERS)
$_________________________________
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
Signature of Bidder further confirms that the bidder is binding specified product with no
exceptions.
2.
It is understood that the District reserves the right to reject this proposal and that this
proposal shall remain open and not be withdrawn for the period specified in the Notice to
Vendor’s - Request for Proposal.
3.
Each individual proposal term shall be determined from the specifications, and all other
portions of the proposal documents, and shall include all items necessary to complete the
services, including the assumption of all obligations, duties, and responsibilities
necessary for the successful completion of the contract and the furnishing of all materials
and equipment required to be incorporated in and form a permanent part of the service:
complete system consisting of software, hardware (Vendor required to supply minimum
specifications on hardware), installation, data conversion, software customization,
training, maintenance and software support, including standard District, State & Federal
reports; and bonds and insurances; all as per the requirements of the proposal documents,
whether or nor expressly listed or designated.
4.
In submitting this proposal, the Vendor acknowledges that the General Terms and
Conditions for the DISTRICT WIRELESS UPGRADE AND CABLING: Internal
Connections are an integral part of the contract documents and that the General Terms
and Conditions have been read, understood and accepted by bidder. The bidder
understands and agrees not to disclaim knowledge of the meaning and effect of any term
or provision of the General Conditions and agrees to strictly abide by their meaning and
intent.
5.
The required Bid Bond is hereto attached.
6.
The required Non-Collusion Affidavit is hereto attached
7.
The required Vendor’s Certificate Regarding Workers’ Compensation is hereto attached.
8.
It is understood and agreed that if written notice of intent to award this proposal is
mailed, telegraphed, or delivered to the undersigned after the evaluation of proposals
within the time this proposal is required to remain open, or at any time thereafter before
the proposal is withdrawn, the undersigned will execute and deliver to the District a
contract in accordance with the documents as accepted, and that he will also furnish and
deliver to the District the Performance and Payment Bond as specified, all within Five (5)
days after receipt of notification of award, and that the work under the contract shall be
commenced by the undersigned bidder, if awarded the contract, on the date to be stated in
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
the District’s notice to the Vendor to proceed, and shall be completed by the Vendor in
the time specified in the contract documents.
9.
All notices or other correspondence should be addressed to the undersigned at the address
stated below.
________________________________________________________________________
________________________________________________________________________
10.
The names of all persons interested in the foregoing proposal as principals are as follows:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
(IMPORTANT NOTICE: If Vendor or other interested person is a corporation, state
legal name of corporation, also names of the president, secretary treasurer, and manager
thereof; if a co-partnership, state true name of firm, also names of all individual copartners composing firm; if Vendor or other interested person is an individual, state first
and last names in full).
11.
If the Vendor is a corporation, the undersigned hereby represents and warrants that the
corporation is duly incorporated and is in good standing in the State of
________________ and that whose title is ___________________________ and
_______________________ whose title is _________________________ is/are
authorized to act for and bind the corporation.
12.
The undersigned bidder shall be licensed and shall provide the following information:
Bidder’s California Contractor’s
License Number:
License Expiration date:
Name on License:
Type of License:
____________________________________
____________________________________
____________________________________
____________________________________
13.
It is understood and agreed that if requested by the District, the Vendor shall furnish a
notarized financial statement, references, and other information sufficiently
comprehensive to permit an appraisal of its current financial condition.
14.
Service Provider Identification Number (SPIN) ________________________________
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
Federal Registration Number (FCC-FRN) _____________________________________
I, the below-indicated bidder, declare under penalty of perjury under the laws of the State of
California, that the information provided and representations made in the proposal are true and
correct.
______________________________________________________________________________
Name of Bidder Firm– please print
______________________________________________________________________________
Proper Name of Bidder – please print
______________________________________________________________________________
Address
By: _______________________________________
Signature of Bidder
(Corporate Seal)
Date: ________________________
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
BID BOND
KNOW ALL MEN BY THESE PRESENT that we, the undersigned, (hereafter called
“Principal”), and _______________________________________________________________
(hereinafter called “Surety”), are hereby held and firmly bound unto the Banning Unified District
(hereafter called “Owner”), in the sum of _______________________________
($______________________) which will and truly to be made, we hereby jointly and severally
bind ourselves, successors, and assigns.
SIGNED this ________ day of ____________________________, 20___.
The condition of the above obligation is such that whereas the Principle has submitted to
the Owner a certain Bid, attached hereto and herby made a part hereof, to enter into a contract in
writing for the construction of DISTRICT WIRELESS UPGRADE AND CABLING:
Internal Connections, RFP NO. 2015-16-E-Rate18.
NOW, THEREFORE,
a.
If said Bid is rejected, or
b.
If said Bid is accepted and the Principal executes and delivers a contract or the
attached Agreement form within five (5) days after acceptance (properly
completed in accordance with said Bid), and furnished bonds for his faithful
performance of said Contract and for payment of all persons performing labor or
furnished materials in connection therewith,
Then this obligation shall be void; otherwise, the same shall remain in force and effect.
Surety, for value received, hereby stipulates and agrees that no change, extension of time,
alteration, or addition to the terms of the contract, or the call for bids, or the work to be
performed hereunder, or the specifications accompanying the same, shall in anyway affect its
obligation under this bond, and it does hereby waive notice of any such change, extension of
time, alternation, or addition to the terms of said contract, or the call for bids, or the work, or to
the specifications.
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
In the event suit is brought upon this bond by the OWNER and judgment is recovered,
the Surety shall pay all costs incurred by the OWNER in such suit, including without limitation,
attorney’s fees to be fixed by the court.
IN WITNESS WHEREOF, Principal and Surety have hereunto set their hands and
seals, and such of them as are corporations have caused their corporate seals to be hereto affixed
and these presents to be signed by their proper officers, on the day and year first set forth above.
PRINCIPAL: ___________________________________
___________________________________
ATTEST: (if individual, two witnesses are required)
By:
By:
Title:
Title:
_______
ATTEST: (if corporation)
By:
______________________________
Title:
______________________________
(Corporate Seal)
SURETY:
____________________________________
ATTEST: (if individual, two witnesses are required)
By: ______________________________
By:
___________________________________
Title: ____________________________
(Corporate Seal)
Title:
___________________________________
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
IMPORTANT:
THIS IS A REQUIRED FORM.
Surety companies executing bonds must possess a certificate of authority from the
California Insurance Commissioner authorizing them to write surety insurance defined in
California Insurance Code Section 105, and if the work or project is financed, in whole or in part,
with federal, grant, or loan funds, it must also appear on the Treasury Department’s most current
list (Circular 570 as amended).
Any claims under this bond may be addressed to:
(Name and Address of Surety)
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
(Name and Address of agent or representative for service of process in California if different from
above)
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
(Telephone Number of Surety and agent/representative for service of process in California).
________________________________________________________________________
________________________________________________________________________
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
NON-COLLUSION AFFIDAVIT
STATE OF CALIFORNIA
County of ______________________________, ________________________________, being first duly
(Print Name)
sworn, depose and says that he or she is ___________________________________________ of the party
(Title)
making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed
person, partnership, company, association, organization, or corporation; that the bid is genuine and not
collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put
in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any
bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has
not in any manner, directly or indirectly, sought by agreement, communication, or conference with
anyone to fix the bid price of the bidder or any other overhead, profit, or cost element of the bid price, or
of that any other bidder, or to secure any advantage against the public body awarding the contract of
anyone interested in the proposed contract; that all statements contained in the bid are true; and further,
that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or
the contents thereof, of divulged information or data relative thereto, or paid, and will not pay, any fee to
any corporation, partnership, company association, organization, bid depository, or to any member or
agent thereof to effectuate a collusive or sham bid.
I certify (or declare) under penalty or perjury under the laws of the State of California that the foregoing
is true and correct.
Dated: _____________________
___________________________________
Print name
____________________________________
Signature
State of California
County of ______________________
On ________________________________, before me, _________________________(Notary Public),
personally appeared __________________________________, who proved to me on the basis of
satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that
by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal,
________________________________
(Signature of Notary)
(Seal of Notary)
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
VENDOR’S CERTIFICATE
REGARDING WORKER’S COMPENSATION
Labor Code Section 3700 in relevant part provides:
“Every employer except the State shall secure the payment of compensation in one or
more of the following ways:
(a)
By being insured against liability to pay compensation in one or more insurers
duly authorized to write compensation insurance in this State.
(b)
By securing from the Director of Industrial Relations a certificate, consent to selfinsure, which may be given upon furnishing proof satisfactory to the Director of
Industrial Relations of ability to self-insure and to pay any compensation that may
become due to his employees.
I am aware of the provisions of Labor Code Section 3700 which require every employer to
be insured against liability for workers’ compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions before
commencing the performance of this contract.
____________________________________
Proper Firm Name of Bidder
____________________________________
Proper Name of Bidder – print name
By: ____________________________________
Signature of Bidder
In accordance with Article 5 (commencing at Section 1860), Chapter 1, Part 7, Division 2 of the
Labor Code, the above certificate must be signed and filed with the awarding body prior to
performing any work under this contract.
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
CONDUCT RULES FOR VENDORS
Each Vendor/subcontractors, when performing work on Banning Unified School District properties
shall adhere to the following rules of conduct:
1. Professional and courteous conduct is expected and will be displayed at all times.
2. Interaction with students, staff, and/or other visitors is prohibited with the exception of
designated administrators.
3. The use of profanity and/or disparaging language will not be tolerated.
4. All vendors/subcontractors shall wear a means of identification on site when school is in
session which must be approved by the District prior to commencement.
5. All vendors/subcontractors shall remain in the vicinity of his/her work and will not stray to
other areas of the property not involved in the proposal, including student and staff toilet
facilities.
6. Pursuant to Government Code Section 8350 etc. seq., the BANNING UNIFIED SCHOOL
DISTRICT is a drug free workplace. This policy shall be strictly enforced.
7. Alcoholic beverages are prohibited from being consumed or brought on any District property.
8. The use of any tobacco products on District property is strictly prohibited.
9. Any lewd, obscene or otherwise indecent acts, words, or behavior by any
vendor/subcontractors shall not be tolerated.
10. All vendors/subcontractors shall conform to a dress code whereby:
(a) No clothing that contains violent, suggestive, derogatory, obscene or racially biased
material may be worn.
(b) Garments, accessories or personal grooming artifacts with slogans, graphics, or pictures
promoting drugs, alcohol, tobacco, or any other substances which are prohibited to
minors will not be allowed.
11. No fire arms are allowed on campuses/District property.
Non-compliance with any of the above-stated rules of conduct by any vendor/subcontractors may be
sufficient grounds for immediate removal from the job-site and termination of the contract.
I acknowledge that I am aware of the above-stated rules of conduct and hereby certify that all of my
Company’s employees, consultants, suppliers, and/or any subcontractors will adhere to these
provisions.
_________________________
Date
__________________________________________
Print Firm Name
__________________________________________
Signature
__________________________________________
Print Name
Title
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
REFERENCES
Provide at least five (5) current references, which include comparable work that has been performed as
specified in RFP NO. 2015-16-E-Rate18, preferably school districts utilizing the proposed DISTRICT
WIRELESS UPGRADE AND CABLING: Internal Connections include the following information:
1. Name of Site:
Name of Director of I.T.S. Contract:
Business Address:
Telephone Number:
Brief description of project including cost and demonstrate how the project met or exceeded all
aspects of the Objective in Section B of this RFP:
2. Name of Site:
Name of Director of I.T.S. Contract:
Business Address:
Telephone Number:
Brief description of project including cost and demonstrate how the project met or exceeded all
aspects of the Objective in Section B of this RFP:
3. Name of Site:
Name of Director of I.T.S. Contract:
Business Address:
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
Telephone Number:
Brief description of project including cost and demonstrate how the project met or exceeded all
aspects of the Objective in Section B of this RFP:
4. Name of Site:
Name of Director of I.T.S. Contract:
Business Address:
Telephone Number:
Brief description of project including cost and demonstrate how the project met or exceeded all
aspects of the Objective in Section B of this RFP:
5. Name of Site:
Name of Director of I.T.S. Contract:
Business Address:
Telephone Number:
Brief description of project including cost and demonstrate how the project met or exceeded all
aspects of the Objective in Section B of this RFP:
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
DEBARMENT AND SUSPENSION CERTIFICATION
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion Lower Tier Covered Transactions
This certification is required by the U.S. Department of Education regulations implementing Executive
Order 12549, Debarment and Suspension, 34 Code of Federal Regulations Part 85, for all lower tier
transactions meeting the threshold and tier requirements stated at Section 85.110.
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTION ON REVERSE)
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it
nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from participation in this transaction by any Federal Department
Agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
BANNING U.S.D.
______________________________________
Name of School District
Potential Vendor or Existing Contractor (Lower Tier Participant):
______________________________________
Printed Name
Title
________________________
Signature
______________________________________
Name of Company
________________________
Date
RETAIN WITH THE APPLICABLE CONTRACT OR PROPOSAL RESPONSES
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
DEBARMENT INSTRUCTION FOR CERTIFICATION
1. By signing and submitting this form/proposal, the prospective lower tier participant is providing the
certification set out on the reverse side in accordance with these instructions.
2. The certification in this clause is a material representation of fact upon which reliance was placed when
this transaction was entered into. If it is later determined that the prospective lower tier participant
knowingly rendered an erroneous certification, in addition to other remedies available to the Federal
Government, the department or agency with which this transaction originated may pursue available
remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this
proposal is submitted if at any time the prospective lower tier participant learns that it’s certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms “covered transaction,” “debarred,” “suspended,” “ineligible,” “lower tier covered
transaction,” “participant,” “person,” “primary covered transaction,” “principal,” “proposed,” and
“voluntarily excluded,” as used in this clause, have the meanings set out in the Definitions and Coverage
sections of rules implementing Executive Order 12549. You may contact the person to which this
proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a
person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in
this covered transaction, unless authorized by the department or agency with which this transaction
originated.
6. The prospective lower tier participant further agrees by submitting this form/proposal that it will include
this clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion
Lower Tier Covered Transactions,” without modification, in all lower tier covered transactions and in
all solicitations for lower tier transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from
the covered transaction, unless it knows that the certification is erroneous. A participant may decide the
method and frequency by which it determines the eligibility of its principals. Each participant may, but
is not required to, check the Non-Procurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of
a participant is not required to exceed that which is normally possessed by a prudent person in the
ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is suspended,
debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other
remedies available to the Federal Government, the department or agency with which this transaction
originated may pursue available remedies, including suspension and/or debarment.
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
AFTER AWARD:
AGREEMENT & BOND’S
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
AGREEMENT
THIS AGREEMENT, made the ________ day of ____________ 2015, in the County of Los
Angeles, State of California, by and between Banning Unified School District; hereinafter called the
District, and
hereinafter call the Contractor,
WITNESSETH that the District and the Contractor for the considerations stated herein agree as
follows:
ARTICLE 1 – SCOPE OF WORK
The Contractor shall perform within the time stipulated the contract as herein defined, and shall
provide all labor, materials, tools, utility services, and transportation to complete in a workmanlike
manner all of the work required in connection with the following titled project:
DISTRICT WIRELESS UPGRADE AND CABLING:
INTERNAL CONNECTIONS
ERATE YEAR 15
(E-Rate Funding Year of July 1, 20 through September 30, 2016)
RFP NO. 2015-16-E-Rate18
IT IS THE DUTY OF THE Contractor to complete the work covered by this contract in exact
accordance with the approved plans, specifications and other contract documents as specified in Article
6 below. The Contractor shall be liable to the District for any damages arising as a result of a failure to
fully comply with that obligation, and the Contractor shall not be excused with respect to any failure to
so comply by any act or omission of the District, Architect, Inspector, the State of California and their
officers, employees, agents, and Independent Contractor of any of them, unless such act or omission
actually prevents the Contractor from fully complying with the requirements of the documents, and
unless the Contractor protests at the time of such alleged prevention that the act or omission is
preventing the Contractor from fully complying with the contract documents. Such protest shall not be
effective unless reduced to writing and filed with the District office within three (3) working days of
the date of occurrence of the act or omission preventing the Contractor from fully complying with the
contract documents.
ARTICLE 2 – CONTRACT TERM
Work performed will be for the term of 12 months from July 1, 2015 or from the start date of the
project, whatever is later. The start date of the project is predicated upon the receipt of the Funding
Commitment Decision Letter (FCDL) from the Universal Services Administrative Company. The
District has the option to extend the term annually for an additional 24 month period total, if required.
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
ARTICLE 3 - TIME FOR COMPLETION.
The work shall be commenced on the date stated in the District’s Notice to Proceed, as specified
therein, shall be completed within TBD calendar days from and after the date in such notice.
ARTICLE 4 – CONTRACT PRICE.
The District shall pay to the Contractor as full consideration for the faithful performance of the
contract, subject to any additions or deductions as provided in the contract documents, the sum of
Dollars
($__________), said sum being the total amount of the following amounts stipulated in the proposal:
ARTICLE 5 – HOLD HARMLESS AGREEMENT.
Contractor shall defend, indemnify and hold harmless District, Architect, Inspector, the State of
California and their officers, employees, agents and independent contractors from all liabilities, claims,
actions, liens, judgments, demands, damages, losses, costs or expenses of any kind arising from death,
personal injury, property damage or other cause based or asserted upon any act, omission, or breach
connected with or arising from the progress of Work or performance of service under this Agreement
or the Contract Documents. As part of this indemnity, Contractor shall protect and defend, at its own
expense, District, Architect, Inspector, the State of California and their officers, employees, agents and
independent contractors from any legal action including attorneys fees or other proceeding based upon
such act, omission, or breach
Furthermore, Contractor agrees to and does hereby defend, indemnify and hold harmless
District, Architect, Inspector, the State of California and their officers, employees, agents and
independent contractors from every claim or demand made, and every liability, loss, damage,
expense or attorneys fees of any nature whatsoever, which may be incurred by reason of:
(a) Liability for (1) death or bodily injury to persons; (2) damage or injury to, loss
(including theft), or loss of use of, any property; (3) any failure or alleged failure to
comply with any provision of law or the Contract Documents; or (4) any other loss,
damage or expense, sustained by any person, firm or corporation or in connection with
the Work called for in this Agreement or the Contract Documents, except for liability
resulting from the sole or active negligence, or the willful misconduct of the District.
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
(b) Any bodily injury to or death of persons or damage to property caused by any act,
omission or breach of Contractor or any person, firm or corporation employed by
Contractor, either directly or by independent contract, including all damages or injury
to, loss (including theft), or loss of use of, any property, sustained by any person, firm
or corporation, including the District, arising out of or in any way connected with Work
covered by this Agreement or the Contract Documents, whether said injury or damage
occurs either on or off District property, but not for any loss, injury, death or damages
caused by the sole or active negligence or willful misconduct of the District.
(c) Any dispute between Contractor and Contractor’s subcontractors/supplies/sureties,
including, but not limited to, any failure or alleged failure of the Contractor (or any
person hired or employed directly or indirectly by the Contractor) to pay any
Subcontractor or Materialman of any tier or any other person employed in connection
with the Work and/or filing of any stop notice or mechanic’s lien claims.
Contractor, at its own expense, cost, and risk, shall defend any and all claims, actions, suits, or other
proceedings that may be brought or instituted against the District, its officers, agents or employees, on
any such claim or liability, and shall pay or satisfy any judgment that may be rendered against the
District, its officers, agents or employees in any action, suit or other proceedings as a result thereof.
ARTICLE 6 – PROVISIONS REQUIRED BY LAW.
Each and every provision of law and clause required to be inserted in this Contract shall be deemed to
be inserted herein and this Contract shall be read and enforced as though it were included herein, and if
through mistake or otherwise any such provision is not inserted or is not correctly, then upon
application of either party the Contract shall forthwith be physically amended to make such insertion
or correction.
ARTICLE 7 – COMPONENT PARTS OF THE CONTRACT.
The contract entered into by this Agreement consists of the following contract documents, all of which
are component parts of the contract as if herein set out in full or attached hereto:
Notice to Vendor’s – Request For Proposals;
E-Rate Requirements;
Information for Bidders;
Proposal Form;
Bid Bond;
Noncollusion Affidavit;
Vendor’s Certificate Regarding Workers’ Compensation;
Acknowledgment of Bidding Practices Regarding Indemnity;
Conduct Rules For Vendor’s
Vendor Inquiry
Agreement;
Performance Bond;
Payment Bond;
Contractor Certification Regarding Background Check
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
General Conditions
Specifications;
Addendum(s)
Drawings.
All of the above-named contract documents are intended to be complementary. Work required by one
of the above-named contract documents and not by others shall be done as if required by all.
IN WITNESS WHEREOF, this Agreement has been dully executed by the above-named parties, on
the day and year first above written.
DISTRICT:
CONTRACTOR:
_____________________________________
____________________________________
By __________________________________
By _________________________________
Name Title
Title: ________________________________
Authorized Officers
or Agents
(CORPORATE SEAL)
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
CONTRACT PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENT:
THAT WHEREAS, Banning Unified School District (referred to hereinafter as “Obligee”) has
awarded to ___________________________. (hereinafter designated as the “PRINCIPAL”), an
agreement for the work described as follows: DISTRICT WIRELESS UPGRADE AND
CABLING: Internal Connections, RFP NO. 2015-16-E-Rate18; and
WHEREAS, the work to be performed by the PRINCIPAL is more particularly set forth in that
certain contract dated ____________________, (hereinafter referred to as the “Contract”), which
Contract is incorporated herein by this reference; and
WHEREAS, the CONTRACTOR is required by said PRINCIPAL to perform the terms thereof
and to provide a bond both for the faithful performance and guaranty thereof.
NOW, THEREFORE, we, ______________________________________, the undersigned, as
PRINCIPAL, and ___________________________________________________________________,
a corporation organized and existing under the laws of the State of ________________, and duly
authorized to transact business under the laws of the State of California, as Surety, are held and firmly
bound
unto
the
Banning
Unified
School
District
in
the
sum
of
_______________________________________________________Dollars
($_______________),
said sum being not less than one hundred percent (100%) of the total amount payable by said Obligee
under the terms of said Contract, for which amount well and truly to be made, we bind ourselves, our
heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded
PRINCIPAL, his or her heirs, executors, administrators, successors or assigns, shall in all things stand
to and abide by, and well and truly keep and perform the covenants, conditions, and agreements in said
Contract and any alteration thereof made as therein provided, on his or her part, to be kept and
performed at the time and in the manner therein specified, and in all respects according to their intent
and meaning; and shall faithfully fulfill guarantees of all materials and workmanship; and indemnify,
defend and save harmless the Obligee, its officers and agents, as stipulated in said Contract, then this
obligation shall become null and void; otherwise it shall be and remain in full force and effect.
For value received, the Surety hereby stipulates and agrees that no change, extension of time,
alteration, or addition to the terms of the Contract, or to the work to be performed there under, or the
Specifications accompanying the same shall in any way affect its obligations on this bond, and it does
hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the
Contract, or to the work, or to the Specifications.
No final settlement between the Obligee and the PRINCIPAL shall abridge the right of any
beneficiary hereunder, whose claim may be unsatisfied.
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
PRINCIPAL and Surety agree that if the Obligee is required to engage the services of an
attorney in connection with enforcement of the bond, PRINCIPAL and Surety shall pay Obligee’s
reasonable attorneys’ fees incurred, with or without suit, in addition to the above sum.
In the event suit is brought upon this bond by the DISTRICT and judgment is recovered, the
Surety shall pay all costs incurred by the DISTRICT in such suit, including reasonable attorneys’ fees
to be fixed by the Court.
IN WITNESS WHEREOF, we have hereunto set our hands and seals this _____ day of
____________________, 20___.
PRINCIPAL:
___________________________________
Signature
(Corporate Seal)
By: ________________________________
Print Name
Title
SURETY:
___________________________________
(Corporate Seal)
By: ________________________________
Attorney-in-Fact
The rate of premium on this bond is ______________________________ per thousand.
The total amount of premium charged: $__________________________
(This must be filled in by a corporate surety).
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
IMPORTANT:
THIS IS A REQUIRED FORM.
Surety companies executing bonds must possess a certificate of authority from the California Insurance
Commissioner authorizing them to write surety insurance defined in California Insurance Code Section
105, and if the work or project is financed, in whole or in part, with federal, grant or loan funds,
Surety’s name must also appear on the Treasury Department’s most current list (Circular 570 as
amended).
Any claims under this bond may be addressed to:
(Name and Address of Surety)
____________________________________
____________________________________
____________________________________
Contact Name (please print)
(______)_____________________________
Telephone Number
(______)_____________________________
Fax Number
(Name and Address of agent or representative
for service of process in California)
____________________________________
____________________________________
____________________________________
Contact Name (please print)
(______)_____________________________
Telephone Number
(______)_____________________________
Fax Number
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
STATE OF CALIFORNIA
COUNTY OF
)
) ss.
)
On this _______________day of
_______________, in the year _______, before me,
________________________________, a Notary Public in and for said State, personally appeared
________________________________, known to me to be the person whose name is subscribed
within the instrument as the Attorney-in-Fact of the
(Surety) and
acknowledged to me that he subscribed the name of the
(Surety)
thereto and his own name as Attorney-in-Fact.
________________________________
Notary Public in and for said State
(Seal of Notary)
Commission expires: ________________________
NOTE:
A copy of the power-of-attorney to local representatives of the bonding company
must be attached hereto
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
PAYMENT BOND
(CALIFORNIA PUBLIC WORK – LABOR & MATERIAL)
KNOW ALL MEN BY THESE PRESENT:
THAT WHEREAS, Banning Unified School District (sometimes referred to hereinafter as
“Obligee”) has awarded to ____________________________. (hereinafter designated as the
“CONTRACTOR”), an agreement for the work described as follows DISTRICT WIRELESS
UPGRADE AND CABLING: Internal Connections, RFP NO. 2015-16-E-Rate18 (hereinafter
referred to as the “Public Work”); and
WHEREAS, said CONTRACTOR is required to furnish a bond in connection with said
Contract, and pursuant to California Civil Code Section 3247;
NOW, THEREFORE, We, _____________________________________________________,
the undersigned CONTRACTOR, as Principal; and ________________________________________,
a corporation organized and existing under the laws of the State of ________________, and duly
authorized to transact business under the laws of the State of California, as Surety, are held and firmly
bound unto the Banning Unified School District and to any and all persons, companies, or corporations
entitled by law to file stop notices under California Civil Code Section 3181, or any person, company,
or corporation entitled to make a claim on this bond, in the sum of
__________________________________________________________ Dollars ($_____________),
said sum being not less than one hundred percent (100%) of the total amount payable by said Obligee
under the terms of said Contract, for which payment will and truly to be made, we bind ourselves, our
heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these
presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, its heirs,
executors, administrators, successors, or assigns, or subcontractor, shall fail to pay any person or
persons named in Civil Code Section 3181; or fail to pay for any materials, provisions, or other
supplies, used in, upon, for, or about the performance of the work contracted to be done, or for any
work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Code, with
respect to work or labor thereon of any kind; or shall fail to deduct, withhold, and pay over to the
Employment Development Department, any amounts required to be deducted, withheld, and paid over
by Unemployment Insurance Code Section 13020 with respect to work and labor thereon of any kind,
then said Surety will pay for the same, in an amount not exceeding the amount herein above set forth,
and in the event suit is brought upon this bond, also will pay such reasonable attorneys’ fees as shall be
fixed by the court, awarded and taxed as provided in California Civil Code Sections 3247 et. seq.
This bond shall inure to the benefit of any person named in Civil Code Section 3181 giving such
person or his/her assigns a right of action in any suit brought upon this bond.
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
It is further stipulated and agreed that the Surety of this bond shall not be exonerated or released from
the obligation of the bond by any change, extension of time for performance, addition, alteration or
modification in, to, or of any contract, plans, or specifications, or agreement pertaining or relating to
any scheme or work of improvement herein above described; or pertaining or relating to the furnishing
of labor, materials, or equipment therefore; nor by any change or modification of any terms of payment
or extension of time for payment pertaining or relating to any scheme or work of improvement herein
above described; nor by any rescission or attempted rescission of the contract, agreement or bond; nor
by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of
claimants otherwise entitled to recover under any such contract or agreement or under the bond; nor by
any fraud practiced by any person other than the claimant seeking to recover on the bond; and that this
bond be construed most strongly against the Surety and in favor of all persons for whose benefit such
bond is given; and under no circumstances shall the Surety be released from liability to those for
whose benefit such bond has been given, by reason of any breach of contract between the DISTRICT
and the CONTRACTOR or on the part of any obligee named in such bond; that the sole condition of
recovery shall be that the claimant is a person described in California Civil Code Sections 3110 and
3112, and who has not been paid the full amount of his or her claim; and that the Surety does hereby
waive notice of any such change, extension of time, addition, alteration or modification herein
mentioned.
IN WITNESS WHEREOF, we have hereunto set our hands and seals this _____________ day of
_____________, 20___.
PRINCIPAL/CONTRACTOR:
___________________________________
(Corporate Seal)
By: ________________________________
SURETY:
___________________________________
(Corporate Seal)
By: ________________________________
Attorney-in-Fact
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
IMPORTANT:
THIS IS A REQUIRED FORM.
Surety companies executing bonds must possess a certificate of authority from the California Insurance
Commissioner authorizing them to write surety insurance defined in California Insurance Code Section
105, and if the work or project is financed, in whole or in part, with federal, grant or loan funds,
Surety’s name must also appear on the Treasury Department’s most current list (Circular 570 as
amended).
Any claims under this bond may be addressed to:
(Name and Address of Surety)
____________________________________
____________________________________
____________________________________
Contact Name (please print)
(______)_____________________________
Telephone Number
(______)_____________________________
Fax Number
(Name and Address of agent or representative
for service of process in California)
____________________________________
____________________________________
____________________________________
Contact Name (please print)
(______)_____________________________
Telephone Number
(______)_____________________________
Fax Number
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
INSURANCE DOCUMENTS & ENDORSEMENTS
The following insurance endorsements and documents must be provided to the District within
five (5) calendar days after receipt of notification of award. If the awarded Vendor fails to
provide the documents required bellow, the District may award the contract to the next
responsible and responsive Vendor. All insurance provided by the bidder shall fully comply
with the requirements set forth in Item No. 28 of the General Terms and Conditions of the
contract documents.
1.
General Liability Insurance: Certificate of Insurance with all specific insurance
coverage’s set forth in Item No. 28 of the General Terms and Conditions, proper
Proposal description, designation of the Banning Unified School District as the
Certificate Holder, a statement that the insurance provided is primary to any
insurance obtained by the District and minimum of 30 days’ cancellation notice.
Bidder shall also provide required additional insured endorsement(s) designating
all parties required in the General Terms and Conditions. The additional insured
endorsement shall be an ISO CG20 10 (11/85) or ISO CG 20 10 (10/93) or their
equivalent as determined by the District.
Incidents and claims are to be reported to the insurer at:
Attn: _____________________________
(Contact Name)
_______________________
(Title)
___________________________________________________________
(Company)
___________________________________________________________
(Street Address)
______________________
(City)
_________
(State)
(______) ____________________
(Telephone Number)
__________________
(Zip Code)
(______) __________________
(Fax Number)
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
2.
Workers’ Compensation / Employer’s Liability Insurance: Certificate of
Workers’ Compensation Insurance meeting the coverage’s and requirements set
for in the General Terms and Conditions, minimum of 30 days’ cancellation
notice, proper Proposal description, waiver of subrogation and any applicable
endorsements.
3.
Automobile Liability Insurance: Certificate of Automobile Insurance meeting
the coverage’s and requirements set forth in the General Terms and Conditions,
minimum 30 days’ cancellation notice, any applicable endorsements and a
statement that the insurance provided is primary to any insurance obtained by the
District.
Incidents and claims are to be reported to the insurer at:
Attn: _____________________________
(Contact Name)
_______________________
(Title)
___________________________________________________________
(Company)
___________________________________________________________
(Street Address)
______________________
(City)
_________
(State)
(______) ____________________
(Telephone Number)
___________________________
Date
__________________
(Zip Code)
(______) __________________
(Fax Number)
____________________________________
Vendor’s Firm Name
By: ____________________________________
Signature
____________________________________
Title
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
VENDOR’S/CONTRACTOR’S CERTIFICATION REGARDING
BACKGROUND CHECKS
____________________________________ certifies that it has performed one of the following:
[Name of Vendor]
Pursuant to Education Code Section 45125.1, Contractor has conducted criminal background
checks, through the California Department of Justice, of all employees providing services to the
Banning Unified School District, pursuant to the contract/purchase order dated
_________________________, and that none have been convicted of serious or violent felonies,
as specified in Penal Code Sections 1192.7(c) and 667.5(c), respectively.
As further required by Education Code Section 45125.1, attached hereto as Attachment
“A” is a list of the names of the employees of the undersigned who may come in contact
with pupils.
OR
Pursuant to Education Code Section 45125.2, Vendor will ensure the safety of pupils by
one or more of the following methods:
1) The installation of a physical barrier at the worksite to limit contact with
pupils.
2) Continual supervision and monitoring of all employees of the entity by an
employee of the entity whom the Department of Justice has ascertained has
not been convicted of a violent or serious felony.
I declare under penalty of perjury under the laws of the United States that the foregoing is true
and correct.
Date: __________________, 20 ___
__________________________________________
[Name of Vendor]
__________________________________________
Signature
By its: ___________________________________
Print Name
Title
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
ATTACHMENT “A”
(INSERT NAMES OF EMPLOYEES WHO MAY COME IN CONTACT WITH PUPILS)
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
BANNING UNIFIED SCHOOL DISTRICT
CONSTRUCTION CONTRACTOR
FORMS AND AGREEMENT
STEP 1 – Employee Verification
Are you a part-time or full-time employee of the
Banning Unified School District?
Yes
No
•
If you responded affirmatively, STOP, you cannot be hired as a Contractor.
Information Technology Department immediately for further assistance.
•
If you responded negatively, please continue to Step II.
Contact the
STEP II – Form W-9
As instructed by the Internal Revenue Service and the California Franchise Tax Board, the Banning
Unified School District must obtain Taxpayer Identification Numbers for every person or entity (other
than Corporations) that performs services for the District.
Are you incorporated?
Yes
No
•
If you responded affirmatively, please continue to Step III and disregard Form W-9 (attached).
•
If you responded negatively, please complete Form W-9 and continue to Step III.
STEP III – Form 590
As directed by California Revenue and Taxation Code, Section 18662, the Banning Unified School
District is required to withhold income or franchise tax on payment of California source income made to
nonresidents of California.
Are you a resident of California, or
Do you have a permanent place of business
In California?
Yes
No
All nonresidents who respond negatively and who do not complete and return Form 590 will be subject
to the seven percent (7%) tax withholding.
•
If you responded affirmatively, please disregard Form 590 (attached).
•
If you responded negatively, please complete Form 590.
________________________________________
Signature
______________________________
Date
________________________________________
Print Name
Title
_____________________________
Phone Number
___________________________________________
Name of Company
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
THIS PAGE LEFT BLANK INTENTIONALLY
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
E-RATE SUPPLEMENTAL TERMS AND CONDITIONS
Signed copy to be returned with bid response
The Telecommunications Act of 1996 established a fund by which Schools and Libraries across
the Country could access discounts on eligible telecommunications products and services. The
program is commonly known as the E-rate Program. The eligibility for discounts on internet
access, telecommunications products and services, internal connection products, services and
maintenance is determined by the Federal Communications Commission (FCC). Funding is
made available upon application approval by the Schools and Libraries Division (SLD) of the
Universal Service Administrative Company (USAC), which was established by the Act. The
amount of discount is based on the numbers of students receiving free and reduced price meals.
1. The project herein is contingent upon the approval of funding from the Universal
Service Fund’s Schools and Libraries Program, otherwise known as E‐rate.
2. The District expects Service Providers to make themselves thoroughly familiar
with any rules or regulations regarding the E-rate program.
3. Service Providers are required to be in full compliance with all current
requirements and future requirements issued by the SLD throughout the contractual
period of any contract entered into as a result of this RFP.
4. Service Providers are responsible for providing a valid SPIN (Service Provider
Identification Number). More information about obtaining a SPIN may be found at this
website: http://www.usac.org/sl/providers/step01/
5. Service Providers are responsible for providing a valid Federal Communications
Commission (FCC) Registration Number (FRN) at the time the bid is submitted. More
information about obtaining an FRN may be found at this website:
https://fjallfoss.fcc.gov/coresWeb/publicHome.do
6. Service Providers are responsible for providing evidence of FCC Green Light
Status at the time the bid is submitted. Any potential bidder found to be in Red Light
Status will be disqualified from participation in the bidding process and will be
considered non-responsive. More information about FCC Red and Green Light Status
may be found at this website: http://www.fcc.gov/debt_collection/welcome.html
7. Products and services must be delivered before billing can commence. At no time
may the Service Provider invoice before July 1, 2015.
8. Prices must be held firm for the duration of the associated E-rate Funding Year(s)
or until all work associated with the project is complete (including any contract and
USAC approved extensions).
9. The Service Provider agrees to bill and receive a portion of the payment for the
provisions of goods and services described herein directly from USAC via the Form 474
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
Service Provider Invoice (SPI). The District will only be responsible for paying its non‐
discounted share of costs and does not intend to use the BEAR process (Form 472). The
maximum percentage the District will be liable for is the pre-discount amount minus the
funded amount as shown on the FCC Form 471 Block 5 and any identified ineligible
costs. Alternatively, should the District decide that it is in the best interest of the District
to file a Form 472, the District will inform the Service Provider of its intent.
10. All Service Provider invoicing to USAC must be completed within 120 days from
the last day of service. Should the Service Provider fail to invoice USAC in a timely
manner, the District will only be responsible for paying its non-discounted share.
11. Service provider shall retain all documentation related to the purchase, payment,
delivery and/or installation, including Forms 474 and receipt of payment from USAC, for
all products and services provided to the applicant. Related documentation must be
retained for a period of 10 years from the last date of service.
12. Even after award of contract(s) and/or e-rate funding approval is obtained, the
District may or may not proceed with the project, in whole or in part. Execution of the
project, in whole or in part, is solely at the discretion of the District.
13. Within one (1) week of award, the awarded Service Provider must provide
the District a bill of materials using a completed USAC “Item 21
Template”. Subsequent schedules of values and invoices for each site must match
Item 21 Attachment or subsequent service substitutions.
14. In the event of questions during an e-rate pre-commitment review, postcommitment review and/or audit inquiry, the awarded Service Provider is expected to
reply within 3 days to questions associated with its proposal.
15. No change in the products and/or services specified in this document orders will
be allowed without prior written approval from the district and a USAC service
substitution approval with the exception of a Global Service Substitutions.
16. The Service Provider acknowledges that all pricing and technology infrastructure
information in its bid shall be considered as public and non-confidential pursuant to
§54.504 (2)(i)(ii).
17. The Service Provider acknowledges that its offer is considered to be the lowest
corresponding price pursuant to § 54.511(b). Should it not be the lowest corresponding
price, the service provider must disclose the conditions leading to the applicant being
charged in excess of lowest corresponding price.
18. This offer is in full compliance with USAC’s Free Services Advisory
http://www.usac.org/sl/applicants/step02/free-services-advisory.aspx. There are no free
services offered that would predicate an artificial discount and preclude the applicant
from paying its proportionate non-discounted share of costs. The service provider agrees
Banning Unified School District
Wireless Upgrade and Cabling: Internal Connections
E-Rate Year 18 - Request for Proposal No. 2015-16-E-Rate18
_______________________________________________________________________________________________________
to provide substantiating documentation to support this assertion should the applicant,
USAC, or the FCC request it.
19. The awarded Service Provider is required to send copies of all forms and invoices
to the District prior to invoicing USAC for pre-approval. Failure to comply with this
requirement may result in the District placing the vendor on an “Invoice Check” with the
USAC http://www.usac.org/sl/applicants/step07/invoice-check.aspx
20. Services providers must comply with the FCC rules for Lowest Corresponding
Price ("LCP"). Further details on LCP may be obtained at USAC's
website: http://www.usac.org/sl/service-providers/step02/lowest-correspondingprice.aspx
I, the undersigned, as an authorized agent of ______________________________ (Service
Provider Name), hereby certify that I have read the E-rate Supplemental Terms and Conditions,
am fully compliant and intend to cooperate with the E-rate process as outlined above.
Signature : _______________________________ Title: _______________________________
Phone Number : __________________________ Email: _____________________________
Service Provider Name:
__________________________________________________________
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