DECISION n. 7001/2/1454-h of 26 January 2012 (Official

DECISION n. 7001/2/1454-h of 26 January 2012 (Official
DECISION n. 7001/2/1454-h
of 26 January 2012 (Official Gazette 64 B’)
UNOFFICIAL TRANSLATION
General rules for the operation of the Regional Initial Reception Services
THE MINISTERS
OF FINANCE, HEALTH AND SOCIAL SOLIDARITY AND
CITIZEN PROTECTION
Considering:
1. The article 8 par. 12, Law 3907/2011 “Establishment of the Asylum Service and the
Initial Reception Service, adaptation of the Greek legislation to the provisions of the Directive
2008/115/EC “in relation to the common rules and procedures in the member-states regarding the
return of the illegally residing nationals of third countries” and other provisions” ( 7).
2. The article 90 of the Legislation Code on the Government and the governmental
bodies, which has been codified with the first article of the P.D. 63/2005 (A 98).
3. The article 22 par. 3, Law 2362/1995 “About public audit of the State’s expenses and
other provisions” (A 247).
4. The Prime Minister’s decision with No. 350/8-7-2011 “Defining the responsibilities of
the alternate Ministers for Finance, Philippos Sachinidis (Alternate Minister) and Pantelis
Economou (Deputy Minister)” ( 1603).
5. In accordance with the provisions of the present decision an expenditure arises at the
expense of the state budget for expenditures, the height of which cannot be defined because it
depends on real facts, therefore w e d e c i d e:
Article 1 - Object
The object of the present rules is the regulation of issues regarding the internal structure
and operation of regional initial reception services (centres and units), including the procedures
for initial reception, the obligations of third country nationals, who are subject to this procedure
and remain at the facilities of the initial reception services, as well as the duties of the personnel
of the above-mentioned services.
CHAPTER
- INTERNAL STRUCTURE OF THE REGIONAL INITIAL RECEPTION SERVICES
Article 2 - Structure
The regional Initial Reception Services, that is the Initial Reception Centres (FRCs) and the
emergency or mobile initial reception units are structured in operationally distinct teams as
follows:
a. administrative support team,
b. identification team,
c. for medical screening and psycho-social support team
d. information team.
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Article 3 - Competencies of the teams
The competencies of the teams according to the previous article are those provided for by
the provisions of Law 3907/2011, by the statute of the Initial Reception Service, as well as by the
present decision.
Article 4 - Internal structure of the teams
1. The following offices operate in the administration support team:
a. Secretariat: Is responsible for the necessary secretarial support, for the regular incoming
and outgoing mail distribution of the regional service and for archiving in accordance with the
directives of the Central Service. It handles all the issues concerning the personnel and the
organization of the Service.
b. Administration Office: Is responsible for the financial administration (including the budget
and monitoring of the budget implementation), as well as for the maintenance of the facilities and
for the supply and administration of the material-technical equipment and the items that are
necessary for the operation of the Service, such as most essential items, articles for food provision,
cleaning, medical/pharmaceutical material, blankets and stationery.
c. Security Office: Is responsible for internal order, the drawing-up and implementation of a
security plan for the facilities, and in general for their smooth operation.
d. Interpretation Office: Is responsible for securing a sufficient level of interpretation for all
teams, and specifically for the registration procedure, identification procedure, medical screening,
information, the briefing meetings organized by the psycho-social support office, as well as for the
translation of all written decisions or notes provided to the third country nationals accommodated
at the Initial Reception Service.
2. Identification Team: the offices operate as follows:
a. Identification Office: It is constituted by personnel seconded from the competent Police
Directorate and is responsible for the implementation of the necessary actions for identification
and other data concerning the individuals, who are referred to the regional initial reception
service. The Office operates in two shifts depending on the influx rate of the third country
nationals and provided that it is considered necessary.
b. Registration and Archives Office: Is responsible for the registration of the abovementioned individuals and the relevant archiving.
3. The following offices operate in the Medical Screening and Psycho-social Support Team:
a. Medical Screening Office: Is responsible for the medical screening of the third country
nationals, who are subject to the procedure of initial reception, and for the provision of the
necessary medical treatment, including the referral to second degree or third degree medical
treatment, when this is necessary. The medical screening includes the keeping of a medical record,
general clinical examination and laboratory check, with the aim especially to detect infectious
diseases (tuberculosis, sexually transmitted diseases, skin diseases) and in the case of women,
children, pregnant women and individuals with special needs or chronic diseases to undertake the
necessary medical care including the necessary vaccinations. The nursing personnel is engaged
with the administration of the pharmacy, in cooperation with the administration office supervising
as a whole the procurement and the stores. The service operates in shifts, so that there is a doctor
from 7 o’clock in the morning until 10 o’clock in the evening as well as nursing staff on a 24-hour
basis. Depending on the influx rate of third country nationals and provided that it is considered
necessary, more shifts can be established. The medical screening office is also responsible for the
supervision and the maintenance of all hygiene rules in all areas of the regional service as well as
for the safe-keeping of the medical records of the examinees. The doctors are in continuous
contact and co-operation with the head of the regional initial reception service, with the services
for Public Health and Social Care and the Divisions or Departments of Environmental Hygiene and
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Hygiene Control of the regional units, as well as with the structures of the National Health System
located in the geographical area of the regional service, for issues of public health and hygiene.
b. Psycho-social Support Office: It is responsible for the prompt detection of mental
disorders and the necessary provision of psychological support, as well as the provision of psychosocial support to individuals belonging to vulnerable teams and in general to third country
nationals. Furthermore, it is responsible for the supply of the most essential items and personal
hygiene items by the arrival of third country nationals at the initial reception service.
The Team, jointly with the Divisions for Public Health, Social Care and the Divisions or
Departments for Environmental Hygiene of the regional units are obliged to send analytical
monthly statistical data (for infectious diseases, for the implementation of vaccinations and for the
carrying out of checks) to the Public Hygiene Division of the Ministry for Health and Social
Solidarity and to the Initial Reception Service. In the case of epidemic the Team reports on the
same day to the Centre for Disease Control and Prevention (KE.EL.P.NO) and to the Division of
Public Health of the regional units.
4. The Information Team is responsible for providing information to third country nationals
about their rights and obligations and for the distribution of informative booklets, which are
drawn up and distributed in a sufficient number of copies, provided by the Central Service. The
Team is responsible for the availability of a sufficient number of informative booklets in all
necessary languages.
CHAPTER
- OPERATION OF REGIONAL INITIAL RECEPTION SERVICES
PART ’
Article 5 - Operational Principles
1. The regional initial reception services operate on a 24-hour basis regarding guarding,
security and provision of immediate medical treatment to third country nationals, who are subject
to the procedure of initial reception and remain at the facilities of the regional service. The
working hours of the staff are set by the head of the regional service and are subject to changes in
accordance with the existing needs.
2. The Divisions for Public Health and Social Care and the Divisions or the Departments for
Environmental Hygiene and Hygiene Control of the regional units are responsible for the
supervision and the surveillance as well as for the conducting of regular and irregular controls for
securing Public Health and Hygiene of initial reception services.
Article 6 - Facilities areas
The facilities of the regional initial reception services provide operationally distinct areas,
defined in article 20 (Annex):
a. for administrative services, including special areas for the procedures of registration and
identification,
b. for accommodation dormitories, where the third country nationals are accommodated at
and who are subject to the initial reception procedure, including the dormitories, for those
who have submitted international protection application, where it is possible,
c. medical consultation room - infirmary,
d. restaurant-kitchen,
e. outdoor - recreational activities and religious worship (common for all religions and
doctrines),
f. for the provision of information to the third country nationals,
g. for meetings with relatives, Civil Society institutions and lawyers
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h. for private meetings for vulnerable cases, securing the conditions for confidentiality and
security for the service’s personnel and
i. for the management of asylum issues (interview rooms and secretariat area), in case it is
co-located with the Asylum office.
Article 7 - Initial reception procedure
1. The third country nationals, who are accordingly referred to the initial reception
procedure, are taken to the local Regional Initial Reception Service.
2. The Psychosocial Support Office sees to the prompt offering of meals and clothes, even
before the initiation of registration procedures, if the condition of third country nationals so
requires.
3. Further to that, the third country nationals are subject to body search and prohibited
articles are removed. Those articles are turned in to the Registration Office – Record Office of the
Verification Group for safe-keeping, a relevant handing over / taking back protocol is drawn up
and they are given a related receipt. The body search is carried out with due respect by two
officials, without the presence of any third persons. Moreover, if the third country national wishes
so, money or jewelry may be turned in for safekeeping to the Secretariat Office; these are
returned upon departure of the third-country national from the regional service.
4. The Registration/Record Office takes down the main identity data in conformity with the
legislation in force (first and last name, nationality, date of birth). In addition, the officials check
their documents and they enter them in the relevant records of the regional Service, in a specific
program/data base elaborated by the Central Service, which fulfils the related specifications. The
Registration Office asks the third country national to sign a relevant document, which affirms that
he is not opposed to the disclosure of his personal data to cooperating Services and mainly to the
competent Regional Asylum Service and to Services of the Ministry of Health and Social Solidarity.
In case a previous registration of the third country national with different data turns up, the third
country national is accordingly informed and he has to give specific explanations. The same Office
gives a registration document to the third country nationals, which certifies the various stages of
reception procedures specified in the present document.
5. Then, the Identification Office takes down the necessary identity data and takes pictures
and fingerprints, in conformity with the legislation in force.
6. Then, the third country nationals are taken to the Medical Screening Office, which
proceeds to the scheduled health checks in accordance with the program elaborated by the
Ministry of Health and Social Solidarity. The necessary medical record is taken and a medical file is
opened.
7. Then, the Administration Office supplies the individual in question with bed-clothes and
articles for his personal hygiene and sends him to his dormitory.
8. Staff from the Information Team informs the third country nationals of their legal status
during their stay in Greece and of the consequences attaching to illegal entry, their right to
asylum, the possibilities of taking advantage of voluntary repatriation programs if it is possible, the
initial reception procedure and the duration of their stay at the Regional Initial Reception Service,
their rights and their obligations during their stay at the Regional Service and in the country, and
mainly their obligation to cooperate with the Authorities and the importance to give real and
accurate personal data (name, age, nationality), their obligations in case they are in charge of
minors (their children or other minors accompanied by them), the medical checking contents, and
the internal regulation of the Regional Service. Moreover, they give a relevant information booklet
in the required languages, drawn up by the Central Service. The a/m booklet informs those
interested that if someone wishes to submit an asylum application, he can do so referring to any
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of the employees of the Service. It also gives information as regards bodies and organizations that
offer legal assistance free of charge.
9. Three times a week, the Psycho-social Support Office organizes meetings with various
groups, mainly with women, mothers, teenagers, elderly, in order to detect in time individual
problems or problems related to the operation of the Initial Reception Service and to provide
information mainly as regards sanitary issues and preventive medicine. The conclusions arising
from the a/m meetings, are included in the recommendations mentioned in article 12 / paragraph
4 / Law 3907/2011 and they are taken into account by the Initial Reception Service in the
discharge of their duties.
10. If an illness is diagnosed, the third country nationals are subjected to medical treatment
or they get examined by a specialist. If the case requires so, they are referred to the proper health
institution. The staff of the Medical Screening Office, accompanied by an interpreter if necessary,
escorts the patient to the health institution and provides every possible facilitation to the
attendant doctors so that the patient may get the needed care.
11. In case individuals belonging to vulnerable groups are tracked down, the competent
Office suggests their referral to the competent body engaged in providing social support or
protection.
12. During every stage of the Initial Reception Procedure, if a request for submission to
international protection regime is submitted, the applicant gets separated from the other
individuals and the Secretariat Office sees to his referral to the competent Regional Asylum
Service. The collection of the requests and the applicants’ interviews may take place in the
facilities of the Initial Reception Service by the competent Regional Asylum Service. Those
requesting international protection remain in the facilities of the Initial Reception Service, in
separate places if possible for as long as the procedure for the examination of their request lasts,
without prejudice to the deadlines of paragraph 5 / article 11 / Law 3907/2011.
13. As regards the other cases, the remaining third country nationals remain in the facilities
of the Regional Initial Reception Service waiting to be subjected to the process of readmission,
deportation or return. The persons in question may remain in the Initial Reception facilities until
their refoulement or the issuing of a return or deportation decision or until they are allowed by
the Service to leave for any legal reason. For this, by order of the head of the facilities, the section
and the specific place for the stay of those persons are specified in cooperation with the
competent Police Service. In every case, their stay in the Regional Service does not exceed the
deadlines set by article 11 / paragraph 5 / Law 3907/2011.
14. Before leaving the Regional Service, the third country nationals are supplied with a
referring note and a copy of their medical file.
PART B ‘
Article 8 - The stay regime
The third country nationals, who are subjected to the Initial Reception procedure and
remain in the Regional Service facilities, are deprived of their freedom until the completion of the
Initial Reception procedures in conformity with Law 3907/2011. For this reason they obligatorily
remain in the Regional Initial Reception Service facilities or in other proper facilities, which are
accordingly guarded. The a/m persons may leave the aforesaid facilities only by a special written
permission of the head of the Regional Initial Reception Service. If they are denied this permission,
they have the right to turn to the Central Service. In general their stay in those places is regulated
by the rules of the present regulation.
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Article 9 - Rules governing the stay
1. In every case, during the Initial Reception procedures the head and the regional initial
reception Service see to the following as regards the stay of third country nationals in their
facilities :
a. they must live under dignified living conditions
b. they must preserve their family unity as far as possible
c. they must have access to urgent health treatment and to every necessary cure or psychosocial support
d. if they belong to vulnerable groups, they must be treated accordingly according to each
case
e. they must be well informed of their rights and their obligations
f. they must have access to guidance and legal advice as regards their situation
g. they must keep in contact with social bodies and organizations.
2. Moreover, safe and proper housing in a secure and protected environment must be
provided to them. The outdoor activities are allowed during the day, all along their stay in the
facilities, unless the head of Regional Service reduces the time for outdoor activities to specific
hours per day for safety reasons. When the safety reasons do not exist anymore, the a/m
restrictions may be eliminated. The total prohibition of outdoor activities is not allowed.
3. In every case, the staff of Initial Reception Services must respect the rights of third
country nationals taking into account their cultural particularities.
Article 10 - Rules regarding the stay
1. Every third country national, who stays in the Regional Initial Reception facilities, has his
own personal file for the proper processing of the initial reception procedures. The file includes
their personal identity data, the data related to their stay in the facilities and their picture. The
record is kept by the Registration/Record Office.
2. The third country women and minors, who stay in the facilities, reside in separate rooms
which are suitable for their special needs.
3. Family members are entitled to family life within the limits needed for securing the safety
and the protection of the Regional Service.
4. There is special care for babies and infants.
Article 11 - Allowances
Third country nationals subjected to initial reception procedure who stay in initial reception
centers or units are provided with:
a. Meals and proper place for accommodation. The a/m place is adequate, well lighted,
heated and aired. The consumption of alcoholic drinks is not allowed.
b. The necessary clothes, if they cannot afford to buy clothes themselves
c. The possibility to take care of their personal hygiene. Thus, they are supplied with the
necessary articles for personal hygiene and cleanliness.
d. The possibility for outdoor activities and participation in other activities regarding
recreational needs.
PART C ‘
Article 12 - Rights
Third Country nationals subject to initial reception procedures, staying at the initial
reception centers or units, have the following rights to:
a. Healthcare.
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b. Freedom of religion.
c. Receiving visits by family members or third persons living outside the centers or units,
unless there are special security reasons. The visiting hours and place are defined by the head of
the regional service. During the visiting time an officer will be present, unless ordered otherwise.
d. Communication with agencies, international organizations, outside the regional initial
reception services, regarding the handling of issues that concern them according to the existing
provisions.
e. Access to correspondence or telephone communication. To this end, there is the best
possible facilitation provided by the centers and the units. The correspondence and any form of
communication are inviolable.
f. Access to lawyers.
g. Communication with consular authorities of their countries, if they wish so.
h. Reporting both to the administration of the regional service and the Regional Surveillance
Committee. Every report, in writing or orally, is examined without delay by the head of the
regional service. In case that any officer of the regional service or any other officer notices that
some third country national staying at the facilities has been abused, he/she has to inform directly
the head, asking at the same time for the taking of appropriate measures, legal ones and other,
aiming at the protection of the accommodated person and the possible proper medical care until
the reported event is clarified and the necessary measures are taken. In any case, the Regional
Surveillance Committee will also be informed. The internal rules of the regional service shall define
where a complaints box will be placed, which will be opened on a daily basis with the care of the
information unit and the secretariat’s office.
Article 13 - Obligations
1. The third country nationals subject to the initial reception procedure and staying at the
regional service are obliged to behave in a way that does not put at risk the health and the
security of the other persons staying there or the smooth operation of the facilities. In this
framework, they have the obligation to comply with the orders and suggestions of the competent
officers.
For the security and protection of the above persons and the smooth operation and security
of the facilities, it is possible, in extraordinary cases, for the head of the regional service to impose
apart from the present rules, further rules such as the removal from the rest of the third country
nationals staying at the facilities, with the assistance of the competent police service and the
guards unit.
2. The taking of restrictive measures against a third country national subject to the initial
reception procedures, is possible for health reasons, or for the protection of one’s physical
integrity or of other persons’ integrity staying at the facilities or for the prevention of turbulences
and damages. In any case, the exercise of violence against third country nationals staying at the
facilities is prohibited as far as this is not necessary for the security of the safeguarding and
enforcement of the law and the operating rules of the facilities.
PART D ‘ - DUTIES OF THE PERSONNEL
Article 14 - General duties of the personnel
1. The personnel of the regional initial reception service have to cooperate and to
coordinate their actions in order to secure the smooth operation of the facilities and the smooth
exercising of the rights of the third country nationals subject to the initial reception procedure and
staying at the facilities of the regional service. In regard to security matters they will cooperate
with the competent police authorities.
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2. The personnel have to inform directly the regional service administration of any problem
that might arise concerning the operation of the facilities, the welfare and the behavior of the
third country nationals staying there.
3. The personnel have to inform the soonest possible the responsible doctor of any
emergency cases in regard to the health and the life of the third country nationals staying at the
facilities of the regional services.
4. The personnel are not allowed to leave their position without any prior permit or
replacement.
Article 15 - Duties of the head of the regional initial reception service
The head of the regional service is responsible for all the units and offices of his/her Service
and furthermore he/she:
a. elaborates the internal rules of the service according to the General Rules.
b. is in charge of the smooth operation of the Service and the smooth operation of the
regional service defining, according to the present special conditions, the operating rules of their
units and offices as well as the more specific carrying out of the personnel’s duties.
c. establishes by order, analytically the daily program as well as the days and the visiting
hours and the more specific rules governing the operation of the places where the third country
nationals subject to the initial reception procedure are accommodated.
d. guarantees the permanent training of the personnel by assessing the training needs in
regard to initial reception matters and organizes training actions in cooperation with the Central
Service and other bodies, especially the UNHCR, the IOM, agencies for the protection of the
children, doctors, psychiatrists, psychologists and social scientists qualified to work with the target
group.
e. allows the access to social bodies providing assistance to refugees and migrants. Any
access denial has to be justified.
f. establishes a plan for the guarding and the dealing with emergency cases (by providing
for the necessary contribution of other bodies such as the Police, the Fire Brigade, the Hospital
etc.), such as the evacuation of the facilities, the facing of an extraordinary migration flow,
accidents, fire, bomb attack threat, hostage taking, leaving without a permit, disruption, suicide
threat, death.
g. assigns duties to the heads of the units and the offices of the Regional Service and
h. performs every duty assigned by the provisions in force or his/her superiors.
Article 16 - Duties of the heads of the units
The Heads of the units of the regional initial reception services:
a. lead them and are responsible for the effective performance of their duties and
b. are responsible for the surveillance, the monitoring and the evaluation of their personnel
as well as the assignment of their respective duties.
Article 17 - Duties of the heads of offices
The Heads of the offices of the regional initial reception service units:
a. are direct assistants to the superiors of the relevant units and act according to the general
directives and their special instructions,
b. are in charge of their offices and responsible for the effective performance of their
missions,
c. handle in person the serious cases of their offices and
d. generally perform their duties assigned by the provisions in force and the orders given by
the heads of the regional service.
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Article 18 - Duties of the heads of security offices
The heads of the security offices have further to the above-mentioned matters, the
following duties:
a. to make the personnel of their office available to a rotation shift service on a 24hour basis
and
b. to carry out any necessary act which contributes to the smooth operation of the facilities
according to the provisions in force and the orders of the regional service’s head.
Article 19 - Duties of the personnel
The personnel of the units of the regional initial reception services perform their duties
provided for by the law and the rules of the Service or by the special provisions according to the
decisions and directives of the head of the Service and the specific instructions of their superiors.
Article 20
ANNEX
GENERAL SPECIFICATIONS
OF THE REGIONAL INITIAL RECEPTION SERVICES
1. The facilities of the regional initial reception service consist of the following sections:
a. Section of in-door administration service areas which mainly includes the areas for the
logistics, reception, security, identification, information, medical, nursing and psycho-social care,
isolation, the regional Asylum office, the visiting, meeting and storage areas.
b. Wing sections of in-door areas where third country nationals are accommodated, which
mainly include the area of accommodation (rooms), recreation, catering, religious worship and
personal care.
c. Section of out-door and semi out-door facilitation areas of the regional service, which
mainly includes the out-door activities areas, areas for sports and games, secure vehicle parking
areas, areas for the taking and transferring of third country nationals and the provisional stay
before their entry into the center, areas for the parking and maneuvers of large vehicles (garbage
trucks, buses, trucks) and personnel and visitors’ vehicles, for the movement of the security
personnel and the placement of outdoor electromechanical facilities.
2. The section of the in-door administration service areas is divided into the following areas,
indicatively:
a. Office of the Center’s Head, 30 m2
b. Secretariat’ s Office, 30 m2
c. Management Office, 30 m2
d. Interpretation Office, 30 m2
e. Security Office, 110 m2 which consists of the internal guards office, change rooms,
weapons warehouse, 30 m2
f. the External Guards – Entrance Gate Control Office 30 m2
g. Information Unit Office, 15 m2
h. Room for the reception – temporary stay of third country nationals upon their entry to
the centre (145 square metres), which comprises the following areas: a shower area, a dressing
area, a W.C. area, a waiting area, a screening area (X-ray), a body search area;
These are areas where the reception of third country nationals who are arrested and taken
to the regional initial reception service takes place. Special care will be taken for women and
children. The access of all disabled people to all areas shall be ensured.
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i. Registration & Records Office (50 square metres); It comprises five sub-areas where the
registration of the personal details of third country nationals will take place upon their entry to the
regional initial reception service.
j. Identification Office (50 square metres); It comprises two areas, one for fingerprint taking
(dactyloscopy) and one for photograph taking.
k. Interview Room (60 square metres); It is an office space divided into four interview subareas (staffed with social workers, psychologists, doctors, interpreters or other employees of the
regional service).
l. Medical Screening Office (60 square metres); It is an office space divided into four subareas for the taking of the medical history, the medical examination etc. of third country nationals
upon their entry to the regional service. These areas will also be used for the medical support of
those accommodated at the Centre.
m. Psychosocial Support Office (50 square metres); It is an office space which comprises five
sub-areas.
n. Asylum Office (60 square metres); It comprises the Secretariat Office (30 square metres)
and three interview areas (10 square metres each). It has a separate, controlled entrance.
o. Visiting room – Meeting room (40 square metres); It comprises visiting rooms with a total
surface of 25 square metres and a room of 15 square metres for the meetings with civil society
stakeholders. These are operationally autonomous areas with a separate, controlled entrance.
p. Infirmary (50 square metres); It comprises two areas (for men – women), with a sanitary
facility, for the temporary hospitalization of those accommodated at the regional initial reception
service.
q. Isolation room (20 square metres); Four (4) isolation rooms (with sanitary facility) that
can accommodate one person.
r. Storage room for the personal belongings of third country nationals.
s. Maintenance Staff & Drivers office – storage room.
t. Cleaners’ office – storage room.
u. Catering office – storage room.
v. Staff kitchen – canteen (30 square metres).
w. Security systems and installations control room comprising a Server room, a room for the
control of lighting, power supply, fire protection switchboards etc., and a camera and alarm
control room.
x. Material storage room (120 square metres).
y. Records and stationery storage room.
z. Medical and pharmaceutical supplies (defibrilators, oxygen, medicines etc.) storage room.
aa. Staff sanitary facilities (40 square metres); They comprise sanitary facilities, distributed
accordingly, with W.C., washbasins, showers etc., meeting the needs of both male and female
employees, as well as WC facilities for disabled people.
bb. Areas for the installation and the operation of indoor electrical and mechanical facilities.
3. Since the regional initial reception service is planned to accommodate more than 240
people, which means that there are more than four (4) wings each accommodating sixty (60)
people, the surface of the areas cited above shall increase accordingly.
4. The areas destined for security screening, registration, identification and medical
screening are designed so that they ensure the smooth running of initial reception procedures
during the entry of third country nationals to the regional service, as they are provided for in the
General Rules.
5. The section of wing indoor areas where third country nationals are accommodated
comprises the following areas:
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a. Wards of a minimum total surface of 240 square metres. Each ward can accommodate
four (4) to six (6) people and, in exceptional cases, up to twelve (12) people. It has the required
number of beds needed and proper sanitary facilities (WC, showers, washbasins, at least one
sanitary item per six people).
b. The wards offer satisfactory human conditions of accommodation and security such as:
A minimum surface of 4 square metres for each individual.
Natural light for reading and working during the day and adequate artificial light during the
night. Preference is given to windows that allow the persons accommodated to maintain a view of
the outside or the corridor or an indoor area.
Satisfactory ventilation.
Satisfactory temperature.
Bed with mattress, pillows, linen and a blanket for each person.
Table and chairs to rest.
An area where personal belongings are stored (locker, shelf).
Direct access to drinking water and sanitary facilities.
Security against escape, bodily injury, fire, property damage etc.
c. Each ward belongs to a wing. Each wing contains four (4) to fifteen (15) wards and has a
maximum total capacity of sixty (60) people. Each wing contains one ward for the accommodation
of disabled people. Men’s wings are separated from the rest of the wings. Women, families and
unaccompanied minors can be accommodated in the same wing, but in separate wards, as the
case may be. Special care shall be taken to ensure sufficient lighting in the public areas located in
the women’s wings. Care shall also be taken to equip with toys the rooms accommodating minors,
provided that all necessary precautions are taken.
d. Catering – recreation – activity areas of at least 100 square metres per wing. They serve
the recreation, catering (not food preparation) and activity needs of third country nationals and
provide satisfactory conditions, namely:
Satisfactory temperature, ventilation and lighting.
Direct access to drinking water and sanitary facilities.
Furniture (tables, chairs, benches etc.).
Audiovisual equipment (TV and audio systems), board games etc., books etc.
Security against escape, bodily injury, fire, property damage etc.
Possibility to prepare coffee and tea or to buy them from a vending machine during the day.
Possibility to buy cigarettes from a vending machine.
At the children’s wing, possibility to prepare infant meals.
Telephone booths – card phones (at least four per wing).
e. Religious worship room (15 square metres per wing); It is intended to cover the religious
needs of all religions/creeds.
f. Laundry – dryer (in every wing); This is the area where the washing and drying of the
clothes of the persons accommodated is taking place.
g. Smoking area (15 square metres per wing); It is a smoking area, since smoking is
forbidden in the rest of the indoor facilities.
h. Guard post (10 square metres per wing); This area shall be used by the internal guard of
the wing.
6. The outdoor and semi-outdoor service areas section comprises the following areas:
a. Outdoor activities areas of 750 square metres per two wings at least.
b. They are secure outdoor areas whose 20% is covered by a shelter. They shall be used for
the outdoor activities, the sports activities, the gathering etc. of third country nationals. They are
equipped with benches, tables, chairs, W.C. facilities and posses all the necessary installations.
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c. Secure parking area for the vehicles taking or transferring third countries nationals to the
service, as well as for their temporary stay before their entry to the Centre (approximately 300
square meters). It is a secure area where vehicles (and big buses) transporting third country
nationals arrive, park and depart.
d. Guard posts, 2 square metres per guard post.
e. These are guard posts at the perimeter of the Centre ensuring external guarding. They are
constructed and placed at selected points according to instructions and specifications issued by
the Hellenic Police.
f. Parking and manoeuvring area for large vehicles (refuse collection vehicles, buses, trucks),
as well as for staff and visitors’ vehicles.
g. Area for the movement of security staff.
h. Areas for the installation of outdoor electrical and mechanical machinery.
7. If necessary, due to the special circumstances prevailing in each regional service, a
separate catering area may be provided for.
8. A public announcements system (loudspeakers) shall be installed.
9. All necessary requirements shall be met for the supply of drinking water, the prevention
of flooding and water stagnation, waste management etc. according to the legislation in place. The
installation of a water supply system ensures the supply of drinking water (hot and cold) in
compliance with the legislation in place.
10. All necessary measures shall be taken for waste management.
11. All necessary security measures shall be taken (fencing, closed circuit television, security
lighting, special materials etc.) according to the instructions of the Hellenic Police.
12. All indoor areas shall be equipped with air-conditioning (cooling/heating) systems.
CHAPTER C - FINAL PROVISIONS
Article 21 - Entry into force
The present decision shall enter into force upon its publication in the Official Gazette of the
Hellenic Republic.
The present decision is to be published in the Official Gazette of the Hellenic Republic.
Athens, 24 January 2012
THE MINISTERS
THE DEPUTY MINISTER OF FINANCE
THE MINISTER OF HEALTH AND SOCIAL
SOLIDARITY
FILIPPOS SACHINIDIS
ANDREAS LOVERDOS
THE MINISTER OF CITIZEN PROTECTION
CHRISTOS PAPOUTSIS
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