HP | 2045 | User's Manual | HP 2045 User's Manual

Printer/Scanner Unit
Type 2045
Operating Instructions
Printer Reference 2
1
Setting Up the Printer Driver and Cancelling a Print Job
2
Using the Document Server
3
Sample Print/Locked Print
4
Troubleshooting
5
Printer Features
6
Appendix
For safe and proper operation, read the Safety Information in the General Settings
Guide before you use it.
Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Warning:
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Trademarks
Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
Adobe®, PostScript®, Acrobat® are registered trademarks of Adobe Systems Incorporated.
PCL® is a registered trademark of Hewlett-Packard Company.
AppleTalk, Apple, Macintosh and Mac are registered trademarks of Apple Computer, Incorporated.
IPS-PRINT™ Printer Language Emulation Copyright©2000, Oak Technology, Inc., All Rights Reserved.
Ethernet® is a registered trademark of Xerox Corporation.
UNIX is a registered trademark in the United States and other countries, licensed exclusively through
X/Open Company Limited.
Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and licensed to RICOH
company limited.
Copyright © 2001 Bluetooth SIG, Inc.
The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.
The proper names of the Windows operating systems are as follows:
•
The product name of Windows® 95 is Microsoft®Windows® 95
•
The product name of Windows® 98 is Microsoft®Windows® 98
•
The product name of Windows® Me is Microsoft®Windows®Millennium Edition (Windows Me)
•
The product name of Windows® XP are as follows:
Microsoft®Windows® XP Professional
Microsoft®Windows® XP Home Edition
•
The product name of Windows® 2000 are as follows:
Microsoft® Windows® 2000 Advanced Server
Microsoft® Windows® 2000 Server
Microsoft® Windows® 2000 Professional
•
The product name of Windows® NT are as follows:
Microsoft® Windows NT® Server 4.0
Microsoft® Windows NT® Workstation 4.0
•
Microsoft® Windows NT® Workstation operating system Version 4.0
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒ Manuals provided are specific to machine type.
❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
❒ Two CD-ROMs are provided:
• CD-ROM 1“Operating Instructions for Printer/Scanner”
• CD-ROM 2“Scanner Driver & Document Management Utilities”
❖ General Settings Guide
Provides an overview of the machine.
It also describes System Settings (such as paper trays and user codes settings),
Document Server functions, and troubleshooting.
❖ Network Guide (PDF file - CD-ROM1)
Describes procedures for configuring the machine and computers in a network environment.
❖ Copy Reference
Describes operations, functions, and troubleshooting for the machine’s copier
function.
❖ Facsimile Reference <Basic Features>
Describes operations, functions, and troubleshooting for the machine’s facsimile function.
❖ Facsimile Reference<Advanced Features>
Describes advanced functions and settings for key operators.
❖ Printer Reference 1
Describes system settings and operations for the machine’s printer function.
❖ Printer Reference 2 (PDF file - CD-ROM1) (this manual)
Describes operations, functions, and troubleshooting for the machine’s printer function.
❖ Scanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s scanner function.
i
❖ Manuals for DeskTopBinder V2 Lite
DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed.
• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder V2 Lite and provides an overview
of its functions. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.
• Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder V2 Lite. This guide is added to the [Start] menu when
DeskTopBinder V2 Lite is installed.
❖ Manuals for ScanRouter V2 Lite
ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when ScanRouter V2 Lite is installed.
• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]
menu when ScanRouter V2 Lite is installed.
❖ Other manuals
• PS3 Supplement (PDF file - CD-ROM1)
• Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)
ii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
How to Read This Manual .....................................................................................1
1. Setting Up the Printer Driver and Cancelling a Print Job
Accessing the Printer Properties ......................................................................... 3
Windows 95/98/Me - Accessing the Printer Properties .............................................. 3
Windows 2000/XP - Accessing Printer Properties ..................................................... 4
Windows NT 4.0 - Accessing the Printer Properties .................................................. 5
Macintosh - Setting Up for Printing ............................................................................ 7
Cancelling a Print Job ........................................................................................... 8
Windows - Cancelling a Print Job .............................................................................. 8
Macintosh - Cancelling a Print Job............................................................................. 9
2. Using the Document Server
Accessing the Document Server........................................................................11
3. Sample Print/Locked Print
Sample Print .........................................................................................................13
Printing a Sample Print File......................................................................................13
Deleting a Sample Print File..................................................................................... 15
Checking the Error Log ............................................................................................15
Locked Print .........................................................................................................17
Printing a Locked Print File ......................................................................................17
Deleting Locked Print Files ......................................................................................18
Checking the Error Log ............................................................................................19
Form Feed.............................................................................................................20
Print using a selected tray........................................................................................ 20
Canceling the form feed ........................................................................................... 20
4. Troubleshooting
Error & Status Messages on the Display Panel ................................................21
The Machine Does Not Print ...............................................................................25
Other Printing Problems .....................................................................................28
5. Printer Features
Printer Features Menu ......................................................................................... 33
Adjusting Printer Features.................................................................................. 35
Printer Features Parameters...............................................................................36
Paper Input...............................................................................................................36
List/Test Print ........................................................................................................... 36
Maintenance............................................................................................................. 38
System .....................................................................................................................39
Host Interface........................................................................................................... 42
PCL Menu ................................................................................................................ 42
PS Menu ..................................................................................................................44
iii
6. Appendix
Finisher ................................................................................................................. 45
Staple ....................................................................................................................46
Staple Position .........................................................................................................46
Precaution on stapling.............................................................................................. 48
Punch ....................................................................................................................50
Punch Position .........................................................................................................50
Precautions when punching ..................................................................................... 51
Collate ................................................................................................................... 52
Spool Printing ...................................................................................................... 54
Covers................................................................................................................... 56
Slip Sheets............................................................................................................58
Chaptering ............................................................................................................60
User Defined Pages ............................................................................................. 62
Specifications.......................................................................................................63
Options.....................................................................................................................64
INDEX......................................................................................................... 67
iv
How to Read This Manual
Symbols
In this manual, the following symbols are used:
R WARNING:
This symbol indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
R CAUTION:
This symbol indicates a potentially hazardous situation which, if instructions
are not followed, may result in minor or moderate injury or damage to property.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might misfeed, originals might be damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates prior knowledge or preparations is required before operation.
Note
This symbol indicates precautions for operation, or actions to take after mal-operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[
]
Keys and buttons that appear on the computer's display.
Keys that appear on the machine's display panel.
{
}
Keys built into the machine's control panel.
Keys on the computer's keyboard.
1
2
1. Setting Up the Printer Driver
and Cancelling a Print Job
Accessing the Printer Properties
Windows 95/98/Me - Accessing
the Printer Properties
Changing default settings
A On
the taskbar, click the [Start]
button, point to [Settings], and
then click [Printers].
The [Printers] window appears.
B Click
the icon of the machine
whose default you want to
change.
C On the [File] menu, click [Properties].
The [Printer Properties] dialog box
appears.
D Make
the settings you require,
and then click [OK].
Note
❒ With some applications, the
printer driver settings are not
used, and the application own
settings are applied.
Making settings from an application
To make settings for a specific application, open the [Printer Properties] dialog box from that application. The
following example describes how to
make settings for the WordPad application that comes with Windows
95/98/Me.
Note
❒ Actual procedures you should follow to open the [Printer Properties]
dialog box may vary depending on
the application. For more information, see the operating instructions
that comes with the application
you are using.
❒ Any settings you make in the following procedure are valid for the
current application only:
A On the [File] menu, click [Print].
The [Print] dialog box appears.
B Select
the machine you want to
use in the [Name] list box, and then
click [Properties].
The [Printer Properties] dialog box
appears.
C Make
the settings you require,
and then click [OK].
D Click [OK] to start printing.
3
Setting Up the Printer Driver and Cancelling a Print Job
Windows 2000/XP - Accessing
Printer Properties
1
Changing default settings - Printer
Properties
Limitation
❒ Changing machine settings requires Manage Printers permission.
Members of the Administrators
and Power Users groups have Manage Printers permission by default.
When you set up options, log on using an account that has Manage
Printers permission.
A On
the taskbar, click the [Start]
button, point to [Settings], and
then click [Printers].
The [Printers] window appears.
Note
❒ In Windows XP Professional,
access the [Printers and Faxes]
window from the [Start] button
on the taskbar.
❒ In Windows XP Home Edition,
access the [Printers and Faxes]
window by clicking [Control Panel] from the [Start] button on the
taskbar, click [Printers and Other
Hardware], and then click [Printers and Faxes].
B Click
the icon of the machine
whose default you want to
change.
C On the [File] menu, click [Properties].
The [Printer Properties] dialog box
appears.
4
D Make
the settings you require,
and then click [OK].
Note
❒ Normally you do not have to
change the “Form to Tray Assignment” settings on the [Device Settings] tab in the
PostScript 3 printer driver.
❒ Settings you make here are used
as default for all applications.
Changing default settings - Printing
Preferences Properties
Limitation
❒ Changing machine settings requires Manage Printers permission.
Members of the Administrators
and Power Users groups have Manage Printers permission by default.
When you set up options, log on using an account that has Manage
Printers permission.
A On
the taskbar, click the [Start]
button, point to [Settings], and
then click [Printers].
The [Printers] window appears.
Note
❒ In Windows XP Professional,
access the [Printers and Faxes]
window from the [Start] button
on the taskbar.
❒ In Windows XP Home Edition,
access the [Printers and Faxes]
window by clicking [Control Panel] from the [Start] button on the
taskbar, click [Printers and Other
Hardware], and then click [Printers and Faxes].
B Click
the icon of the machine
whose default you want to
change.
Accessing the Printer Properties
C On the [File] menu, click [Printing
Preferences...].
The [Printing Preferences Properties]
dialog box appears.
D Make
the settings you require,
and then click [OK].
Note
❒ Settings you make here are used
as default for all applications.
Making settings from an application
To make settings for a specific application, open the [Print] dialog box
from that application. The following
example describes how to make settings for the WordPad application
that comes with Windows 2000/XP.
Note
❒ Actual procedures you should follow to open the [Print] dialog box
vary depending on the application. For more information, see the
operating instructions that comes
with the application you are using.
❒ Any settings you make in the following procedure are valid for the
current application only.
A On the [File] menu, click [Print...].
The [Print] dialog box appears.
B Select
the machine you want to
use in the [Select Printer] box.
Click the tab for which you want to
change print settings.
D Click [OK] to start printing.
Note
❒ In Windows XP, click [Print] to
start printing.
1
Windows NT 4.0 - Accessing
the Printer Properties
Changing default settings - Printer
Properties
Limitation
❒ Changing machine settings requires Full Control access permission. Members of Administrators,
Server Operators, Print Operators,
and Power Users groups have Full
Control permission by default.
When you set up options, log on
using an account that has Full Control permission.
A On
the taskbar, click the [Start]
button, point to [Settings], and
then click [Printers].
The [Printers] window appears.
B Click
the icon of the machine
whose default you want to
change.
C On the [File] menu, click [Properties].
The [Printer Properties] dialog box
appears.
Note
❒ In Windows XP, click [Preference] to open the Printing Preference window.
C Make
the settings you require,
and then click [OK].
5
Setting Up the Printer Driver and Cancelling a Print Job
D Make
1
the settings you require,
and then click [OK].
Making settings from an application
Note
❒ Normally you do not have to
change the “Form to Tray Assignment” settings on the [Device Settings] tab in the
PostScript 3 printer driver.
To make settings for a specific application, open the [Printer Properties] dialog box from that application. The
following example describes how to
make settings for the WordPad application that comes with Windows NT
4.0.
❒ Settings you make here are used
as default for all applications.
Changing the default settings - Default
Document Properties
Limitation
❒ Changing machine settings requires
Full Control access permission.
Members of the Administrators,
Server Operators, Print Operators,
and Power Users groups have Full
Control permission by default.
When you set up options, log on using an account that has Full Control
permission.
A On
the taskbar, click the [Start]
button, point to [Settings], and
then click [Printers].
The [Printers] window appears.
B Click
the icon of the machine
whose default you want to
change.
C On the [File] menu, click [Document
Defaults].
The [Default Document Properties] dialog box appears.
D Make
the settings you require,
and then click [OK].
Note
❒ Settings you make here are used
as default for all applications.
6
Note
❒ Actual procedures you should follow to open the [Printer Properties]
dialog box vary depending on the
application. For more information,
see the operating instructions that
comes with the application you are
using.
❒ Any settings you make in the following procedure are valid for the
current application only.
A On the [File] menu, click [Print].
The [Print] dialog box appears.
B Select
the machine you want to
use in the [Name] list box, and then
click [Properties].
The [Printer Properties] dialog box
appears.
C Make
the settings you require,
and then click [OK].
D Click [OK] to start printing.
Accessing the Printer Properties
Macintosh - Setting Up for
Printing
Making paper settings from an
application
A Open the file you want to print.
B On the [File] menu, click [Page Setup].
The [AdobePS Page Setup] dialog
box appears.
Setting up for printing from an application
A Open the file you want to print.
B On the [File] menu, click [Print].
1
The [Printer Features] dialog box appears.
C Make sure that the machine is selected in the [Printer:] box.
D Make
the settings you require,
and then click [Print] to start printing.
C Make sure that the machine you
want to use is shown in the [Format for:] box.
Note
❒ In Mac OS X, this is called [Paper
Size].
❒ If the machine is not shown in
the [Format for:] box, use the
pop-up menu to display a list of
available machines.
Reference
The actual appearance of the
Page Setup depends on the application you are using. See the
operating instructions that
comes with the Macintosh for
more information.
D In the [Paper:] box, select the paper size.
E Make
the settings you require,
and then click [OK].
7
Setting Up the Printer Driver and Cancelling a Print Job
Cancelling a Print Job
Windows - Cancelling a Print
Job
1
F Press [Reset Current Job] or [Reset
All Jobs].
A Double-click the printer icon on
the Windows taskbar.
A window appears, showing all
print jobs currently queued for
printing. Check the current status
of the job you want to cancel.
B Select
the name of the job you
want to cancel.
C On
the [Document] menu, click
[Cancel Printing].
Note
❒ In Windows XP, click [cancel] on
the [Document] menu.
❒ In Windows 95/98/Me, 2000 or
NT 4.0, you can also open the
print job queue window by
double-clicking the machine
icon in the [Printers] window,
and in Windows XP, the [Printers and Faxes] window.
D Press the {Printer}} key on the machine's control panel.
E Press
panel.
8
[Job Reset] on the display
• [Reset Current Job]: cancels the
print job currently being processed by the machine
• [Reset All Jobs]: cancels all jobs
in the print queue
• [Resume Printing]: resumes printing jobs
A confirmation message appears.
G Press [Yes] to cancel the print job.
Note
❒ Press [No] to return to the previous display.
Important
❒ If the machine is shared by multiple computers, be careful not
to accidentally cancel someone
else's print job.
❒ When the machine is connected
to the computer using a parallel
cable, sent print jobs may be
cancelled if [Reset All Jobs] is
pressed while the “Waiting...”
message is on the display panel.
After the interval set in I/O
Timeout in Printer Features has
passed, the next print job can be
sent. A print job sent from a different client computer will not
be cancelled in the above case.
Cancelling a Print Job
Note
❒ You cannot stop printing data
already processed by the machine. Because of this, printing
may continue for a few pages
after you press [Job Reset].
❒ A print job containing a large
volume of data may take considerable time to stop.
Macintosh - Cancelling a Print
Job
A Double-click the printer icon on
the desktop.
A window appears, showing all
the print jobs that are currently
queuing to be printed. Check the
current status of the job you want
to cancel.
Note
❒ In Mac OS X, start Print Center.
B Select
the name of the job you
want to cancel.
C Click
the pause icon, and then
click the trash icon.
D Press the {Printer}} key on the machine's control panel.
E Press
panel.
[Job Reset] on the display
F Press [Reset Current Job] or [Reset
All Jobs].
1
• [Reset Current Job]: cancels the
print job currently being processed
• [Reset All Jobs]: cancels all jobs
in the print queue
• [Resume Printing]: resumes printing jobs
A confirmation message appears.
G Press [Yes] to cancel the print job.
Note
❒ Press [No] to return to the previous display.
Important
❒ When the machine is being
shared by multiple computers,
be careful not to accidentally
cancel someone else's print job.
❒ When the machine is connected
to the computer using a parallel
cable, sent print job may be cancelled if [Reset All Jobs] is cancelled while “Waiting...” is on
the display panel. After the interval set in I/O Timeout in
Printer Features has passed, the
next print job can be sent. A
print job sent from a different
client computer will not be cancelled in the above case.
9
Setting Up the Printer Driver and Cancelling a Print Job
Note
❒ You cannot stop printing data
already processed by the machine. Because of this, printing
may continue for a few pages
after you press [Job Reset].
1
❒ A print job containing a large
volume of data may take considerable time to stop.
10
2. Using the Document Server
Accessing the Document Server
The Document Server enables you to store documents on the machine's hard
disk to edit and print as you want.
Limitation
❒ Applications, like PageMaker, which use original drivers do not work with
this function.
Reference
For more information about Document Server functions, see General Settings Guide.
For information about how to access to Document Server from a client, see the
printer driver Help.
Note
❒ When you use the Document Server, the following functions can be selected
using the machine's control panel:
❒
❒
❒
❒
❒
❒
• Copies
• Collate
• Duplex
• Staple
• Punch
• Paper selection: Paper source tray, paper type, paper output tray.
• Functions related to paper selection: Cover sheets, slip sheets, chaptering.
The above items are dimmed, so you cannot set them from the [Printer Properties] dialog box when the Document Server is selected.
You must enter a user ID using up to eight alphanumeric characters.
You should enter Password and File Name to distinguish the job from others.
Up to 3,000 files can be stored in the Document Server. No new files can be
stored once 3,000 files are stored. Even if less than 3,000 files are stored, new
files cannot be stored when
• a file to be stored contains more than 1,000 pages,
• the total number of pages contained in files stored exceeds 9,000,
• the hard disk is full.
The Document Server also stores files that scanned using the Automatic Document Feeder (ADF) or exposure glass. You should delete unnecessary stored
files once in a while so as not to exceed the capacity of the hard disk. For how
to delete stored files, see General Settings Guide.
When using the hard disk for functions other than Document Server functions, you may be unable to store new files in the Document Server even if
there are less than 3,000 files stored.
11
Using the Document Server
2
12
3. Sample Print/Locked Print
Sample Print
Use this function to print only the first
set of a multiple-set print job. After
you have checked the result, remaining sets can be printed or cancelled
using the machine's control panel.
This can help in avoiding large
amounts of misprints due to mistakes
in the content or in the print settings.
Note
❒ If the application has a collate option, make sure that it is not selected before sending a print job. By
default, sample print jobs are automatically collated by the printer
driver. If a collate option is selected from the application print dialog box, more prints than intended
may be printed.
❒ You can identify the file you want
to print by the user ID and date
and time when the job was stored.
❒ The number of pages the machine
can save depends on the contents
of the print image. For example,
the machine can save up to 30 jobs
or 1,000 pages, including locked
print files, depending on data volume.
❒ If the first set of the sample print
files is not as you expected and you
do not want to print remaining
sets, delete the sample print file using the display panel. If you print
the remaining sets of the sample
print file, the job in the machine is
deleted automatically.
Printing a Sample Print File
The following procedure describes
how to print a sample print file with
the PCL 6/5e printer driver. For information about how to print a sample print file with the PostScript 3
printer driver, see PostScript 3 Unit
Type 2045 Operating Instructions Supplement included as a PDF file on the
CD-ROM.
Limitation
❒ Applications, like PageMaker, that
use their own drivers, do not work
with this function.
❒ If you are using Mac OS X, this
function cannot be used.
A Configure the sample print in the
properties of the printer driver.
Reference
For details about configuring
the PCL 6/5e or RPCS™ printer
driver, see the relevant Help
files.
B Click
[OK] in the application's
print dialog box to start printing.
Note
❒ Make sure to set more than two
copies.
The sample print job is sent to the
machine and the first set is printed.
13
Sample Print/Locked Print
C On the machine's control panel,
press the {Printer}
} key to display
the Printer screen.
E Select the file you want to print
by pressing on it.
Note
❒ Press [U
UPrev.] or [T
TNext] to
scroll through the list.
❒ Only one file can be selected at a
time.
F Press [Change Set Qty.] to
change
the number of sets to be printed.
3
ZHZS040N
D Press [View Sample Print jobs].
If you do not want to change the
set quantity, proceed to step H.
G Enter the new number of sets using the number keys, and then
press [OK].
A list of the sample print files
stored in the machine is displayed.
The screen returns to the file list
screen.
The following will also be displayed:
• User ID: The user ID set up by
the printer driver.
• Date/Time : The date and time
when the job was sent from the
computer.
• Qty. : The number of remaining
sets.
14
Note
❒ You can enter up to 999 sets.
❒ Press [Clear] to correct any entry
mistakes.
❒ If you want to cancel changing
the set quantity, press [Cancel].
H Press [Print].
The print confirmation screen is
displayed.
Sample Print
I Press [Yes].
The remaining sets are printed.
Note
❒ Press [No] to cancel printing.
❒ When printing is completed, the
stored file will be deleted.
❒ If printing is stopped by pressing [Job Reset] after printing has
started, the file will be deleted.
❒ If there is a print job outstanding, this will be printed before
the sample print job.
Deleting a Sample Print File
If you are not satisfied with the sample printout, you can delete the sample print file, revise it and print it
again until the settings are suitable.
A Press the {Printer}} key to display
the Printer screen.
E Press [Yes] to delete the file.
After the file has been deleted, the
screen will return to the file list
screen.
Note
❒ If you do not want to delete the
file, press [No].
Checking the Error Log
3
If a file could not be stored, you can
check the error log on the control panel.
Limitation
❒ The error log displays only the 20
most recent entries. If the power is
turned off, the log is deleted.
A Press the {Printer}} key to display
the Printer screen.
B Press [View Sample Print jobs].
B Press [View Sample Print jobs].
C Press [Show Error Log].
A list of sample print files stored in
the machine is displayed.
C Select the file you want to delete
by pressing on it.
Note
❒ Press [U
UPrev.] or [T
TNext] to
scroll through the list.
A list of the error log is displayed.
❒ Only one file can be selected at a
time.
D Press [Delete].
The delete confirmation screen
will be displayed.
15
Sample Print/Locked Print
Note
❒ Press [U
UPrev.] or [T
TNext] to
scroll through the error files.
❒ Press [Exit] after checking the
log.
❒ To print files that appear in the
error log, resend them after
stored files in the machine have
been printed or deleted.
3
16
Locked Print
Locked Print
Use this function to maintain privacy
when printing confidential documents on the machine over a shared
network. Usually, it is possible to
print data using the control panel
once the data is stored in this machine. When using Locked Print, it
will not be possible to print unless a
password is entered on the machine's
control panel. Your confidential documents will be safe from viewing by
other people.
Note
❒ If the application has a collate option, make sure that it is not selected before sending a print job.
Locked print jobs are automatically collated by the printer driver as
default. If a collate option is selected from the application print dialog box, more sets than intended
may be printed.
❒ You can identify the file you want
to print by User ID and date and
time when the job was stored.
❒ The number of pages the machine
can save depends on print image
content. For example, the machine
can save up to 30 jobs or 1,000 pages including sample print files, depending on data volume.
❒ After the locked print file is printed, the job is automatically deleted.
❒ Turning off the machine's main
power switch deletes the locked
print file.
Printing a Locked Print File
The following procedure describes
how to print a locked print file with
the PCL 6/5e printer driver. For information about how to print a locked
print file with the PostScript 3 printer
driver, see PostScript 3 Unit Type 2045
Operating Instructions Supplement included as a PDF file on the CD-ROM.
3
Limitation
❒ Applications, like PageMaker, that
use their own drivers, do not work
with this function.
❒ If you are using Mac OS X, this
functions cannot be used.
A Configure the locked print in the
properties of the printer driver.
Reference
For details about configuring
the PCL 6/5e or RPCS™ printer
driver, see the corresponding
Help files.
B Click
[OK] in the application's
print dialog box to start printing.
The locked print job is sent to the
machine.
C On the machine's control panel,
press the {Printer}
} key to display
the Printer screen.
D Press [View Locked Print jobs].
17
Sample Print/Locked Print
A list of locked print files stored is
displayed.
H Press [Yes].
The locked file is printed.
Note
❒ Press [No] to cancel printing.
The following will be also be displayed:
• User ID: The user ID set up by
the printer driver.
• Date/Time: The date and time
when the job was sent from the
computer.
3
E Select the file you want to print
by pressing on it.
❒ If printing is stopped by pressing [Job Reset] after printing has
started, the file will be deleted.
Deleting Locked Print Files
A Press the {Printer}} key to display
the Printer screen.
B Press [View Locked Print jobs].
A list of locked print files stored is
displayed.
Note
❒ Press [U
UPrev.] or [T
TNext] to
scroll through the list.
C Select the file you want to delete
❒ Only one file can be selected at a
time.
Note
❒ Press [U
UPrev.] or [T
TNext] to
scroll through the list.
❒ Only one file can be selected at a
time.
F Press [Print].
The password screen is displayed.
by pressing on it.
D Press [Delete].
The password screen is displayed.
E Enter
G Enter
the password using the
number keys, and then press [OK].
The print confirmation screen is
displayed.
Note
❒ A confirmation screen will appear if the password is not entered correctly. Press [OK] to
enter the password again.
18
the password using the
number keys and press [OK].
The delete confirmation screen is
displayed.
Locked Print
F Press [Yes].
After the file has been deleted, the
screen returns to the file list screen.
Note
❒ If you do not want to delete the
file, press [No].
❒ If you forget your password, set
[Display Password with Stored File]
to “On” on the [Key Operator
Tools] tab of the System Settings
screen. With this setting, the
password screen is not displayed in the procedure above.
For more information about
[Display Password with Stored File],
see General Settings Guide.
Note
❒ Press [U
UPrev.] or [T
TNext] to
scroll through the error files.
❒ Press [Exit] after checking the
log.
❒ To print files that appear in the
error log, resend them after
stored files have been printed or
deleted.
3
Checking the Error Log
If a file could not be stored in this machine, you can check the error log on
the control panel.
Limitation
❒ The error log displays only the 20
most recent entries. If the power is
turned off, the log will be deleted.
A Press the {Printer}} key to display
the Printer screen.
B Select [View Locked Print jobs].
C Press [Show Error Log].
A list of error log is displayed.
19
Sample Print/Locked Print
Form Feed
This section gives instructions on operation when the machine does not
have a tray for the selected paper size
or type, or when paper loaded in the
machine has run out.
Limitation
❒ The tray cannot be changed if the
following functions are set for it.
• Staple
• Punch
• Duplex Print to a tray that does
not support duplex printing
• Cover Sheet
• Front/Back Covers
• Slip Sheets
• Chaptering
• Chapter Slip Sheets
3
Note
❒ If form feed is selected for a tray
with the following settings, you
can change the tray by canceling
the settings:
• Staple
• Punch
❒ If Auto Continue is selected, the
form feed paper is printed after a
set interval. See p.39 “System”.
If the machine does not have a tray for
the selected paper size or paper type,
or if the selected paper loaded in the
machine has run out, a caution message appears.
If this message appears, do one of the
following.
20
Print using a selected tray
A Select the tray for form feed from
those that appear on the control
panel.
If you want to print after adding
paper to the tray, select the tray after loading the correct paper.
Note
❒ To load paper in the bypass tray,
see "Setting Paper on the Bypass
Tray", Printer Reference 1.
B Press [OK].
The machine prints using the selected tray.
Note
❒ If a tray with a small paper size
is selected, the print job may be
cut short, or other problems
may occur.
Canceling the form feed
A Press [Job Reset].
Delete the stored print job, and
then cancel form feed.
4. Troubleshooting
Error & Status Messages on the Display
Panel
❖ Status messages
Message
Status
Hex Dump Mode
In Hex Dump mode, the machine receives data in hexadecimal
format. Turn off the machine after printing, and then turn back
on.
Offline
The machine is offline. Set the machine online by pressing [Online] on the display panel to start printing.
Please Wait
The machine is readying the development unit. Wait for a
while.
Printing...
The machine is printing. Wait for a while.
Ready
The default ready message. The machine is ready for use. No
action is required.
Resetting Job...
The machine is resetting the print job. Wait until “Ready” appears on the display panel.
Waiting...
The machine is waiting for the next data to print. Wait for a
while.
❖ Alert messages
Messages/Second messages
Description
Solution
Close duplex unit cover.
The cover of the duplex unit is
open.
Close the cover of the duplex
unit.
Collate has been cancelled.
The collate print function has
been cancelled.
Increase memory capacity.
When adding a memory module to the machine, contact
your sales or service representative.
DIMM has a problem.
An error has occurred in the
DIMM inside the machine.
Contact your sales or service
representative.
21
Troubleshooting
Messages/Second messages
Description
Solution
Driver setting error. (Memory)
There is an error in the downloaded font(s).
Reset the parameter for downloading fonts.
Insufficient memory or memory settings for the printer driver may not match memory
actually installed.
Specify correct memory capacity in the [Change Accessories...]
option in the RPCS™ printer
driver's print settings tab.
To print the image correctly,
increase memory capacity, or
reduce resolution image.
Duplex has been cancelled.
Duplex printing has been can- Confirm that the paper used is
celled.
suitable for duplex printing.
Or, increase memory capacity.
When adding a memory module to the machine, contact
your sales or service representative.
Ethernet board has a problem.
An error has occurred in the
Ethernet board.
Turn off the main power
switch, and on. If the message
appears again, contact your
sales or service representative.
Exceeded max capacity of
document server. Cannot
stored.
Hard disk drive capacity exceeded storing to the document server.
Delete files stored in the document server or decrease the
file size to be downloaded.
4
Exceeded max number of
The maximum number of files
files of document server. Can- stored in the document server
not stored.
has been exceeded.
Exceeded max number of
pages of document server.
Cannot stored.
The maximum number of pag- Delete pages stored in the doces stored in the document
ument server or decrease the
server has been exceeded.
number of pages to be downloaded.
Exceeded Max. stored files in
sample print and locked
print.
The maximum number of
stored files has been exceeded
during Sample Print or
Locked Print.
Exceeded Max. stored pages
in sample print and locked
print.
The maximum number of
Reduce the number of pages
stored pages has been exceed- to be printed.
ed during Sample Print or
Locked Print.
Exceeded Max. pages.
The maximum number of pag- Increase memory capacity.
es has been exceeded for colla- When adding a memory modtion.
ule to the machine, contact
your sales or service representative.
Collate is incomplete.
Finisher is in use for another
function. Please wait.
22
Delete files stored in the document server.
Delete stored files or reduce
file sizes.
The finisher is in use by anoth- Wait until the other function
er function such as the copier has finished using the finisher.
function.
Error & Status Messages on the Display Panel
Messages/Second messages
Following output tray is full.
### Remove the paper. ###
Description
The indicated output tray is
full.
Solution
Remove the paper.
Note
❒ “###” in the message represents a output tray.
HDD has a problem.
An error has occurred in the
hard disk drive.
Turn off the main power
switch, and on. If the message
appears again, contact your
sales or service representative.
HDD has not been installed.
The Locked Print was performed without the hard disk
installed, or the hard disk is
damaged.
Contact your sales or service
representative.
HDD is full.
The maximum hard disk area Delete unused form /font
size for form/font has been ex- types.
ceeded.
An HDD overflow error occurred during Sample Print or
Locked Print.
Delete stored files or reduce
the file to be downloaded.
IEEE 802.11b (Wireless LAN)
has a problem.
IEEE 802.11b card was not inserted when the machine was
turned on, or it was pulled out
after the machine turned on.
Turn off the machine and
check the IEEE 802.11b card is
inserted correctly. Then, turn
on the machine again. If the
message appears again, call
your service center.
LCT has a problem. Turn
Main Power Switch off then
on. If the error appears again,
call service representative.
An error occurred in the large
capacity tray.
Turn off the main power
switch, wait five minutes, and
on again. If the message appears again, call your sales or
service representative.
dLower Staple is almost
empty.
There are a few staples remaining in the lower stapler.
Load in more staples.
NV-RAM has a problem.
An error has occurred in the
optional memory unit.
Turn off the main power
switch, and on. If the message
appears again, call your sales
or service representative.
Output tray has been
changed.
The output tray has been
changed automatically.
Select the proper output tray.
Paper in duplex unit. Open
cover and remove paper.
There is a misfeed in the duplex unit.
Open the cover of the duplex
unit, and remove the misfed
paper.
Paper in staple tray. Open fin- There is paper remaining inisher cover and remove paside the finisher.
per.
4
Open the cover of finisher, and
remove the paper.
23
Troubleshooting
Messages/Second messages
Description
Parallel I/F board has a prob- An error has occurred in the
lem.
parallel interface board.
Solution
Contact your sales or service
representative.
Print overrun.
The image data has been
Increase memory capacity.
thinned out due to image com- When adding a memory modpression.
ule to the machine, contact
your sales or service representative.
RPCS graphic error.
There is insufficient graphics
memory to print the data.
Specify the correct memory
capacity in the [Change Accessories..] option in the RPCS™
printer driver's print settings
tab.
To print the image correctly,
add memory to the machine,
or reduce the resolution of the
image.
4
RPCS memory overflow.
A memory overflow occurred
during the print job. After part
of the data is printed, the print
job is suspended.
To print the image correctly,
add memory to the machine,
or reduce resolution.
RPCS syntax error.
Bidirectional transmission
may not be working properly
or the RPCS™ printer driver
settings may not be correct.
Confirm the option settings
for the printer driver match
the options installed on the
machine.
Selected paper tray is in use
for another function. Please
wait.
The specified paper tray is in
use by another function such
as copier function.
Wait until the other function
has finished using the specified paper tray.
Shift tray has a problem. Call
service representative.
A malfunction occurs when
using the shift function.
Contact your sales or service
representative.
Staple has been cancelled.
Staple printing has been cancelled.
Confirm paper feed direction,
paper orientation and stapling
position.
Staple unit is in use for anoth- The staple unit is in use by an- Wait until the other function
er function. Please wait.
other function such as copier has finished using the staple
function.
unit.
24
DToner is almost empty.
The toner has almost run out.
Replace the toner cartridge
with a new one.
Unauthorized user access.
Print job has been cancelled.
Print job cancelled due to user
restrictions.
Check the User Code permission condition.
The Machine Does Not Print
The Machine Does Not Print
Possible Cause
Is the power on?
Solutions
Confirm the cable is securely plugged into the power outlet and
the machine.
Turn on the main power switch.
Is the machine online?
If not, press [Online] on the display panel.
Does the printer function
status indicator stay red?
If so, check the error message on the display panel and take required action.
Is there a warning status or
error message on the display panel?
If so, check the error message or warning status on the display
panel and take the required action.
4
Can you print a configura- If you cannot print a configuration page, there maybe a machine
tion page?
malfunction. Contact your sales or service representative.
See p.36 “Printing the Configuration Page” for printing a configuration page.
Is the interface cable connected securely to the machine and computer?
Connect the interface cable securely. If it has a fastener, fasten it
securely as well.
Are you using the correct
interface cable?
The type of interface cable you should use depends on the computer. Be sure to use the correct one. If the cable is damaged or
worn, replace it.
See “Connecting the Machine”, Printer Reference 1.
See “Connecting the Machine”, Printer Reference 1.
Was the interface cable
connected after the machine was turned on?
Connect the interface cable before turning on the machine.
Is the signal status satisfactory when using wireless
LAN in Infrastructure
mode ?
To check signal status, press {User Tools/Counter}
} on the display
panel, and then press [System Settings] on the display panel. On the
[Interface Settings] tab, select [IEEE 802.11b], and then press [Wireless
LAN Signal]. If signal quality is bad, move the machine to a location
where signals can pass or remove objects that might block signals.
Note
❒ You can check signal status only when using a wireless LAN
in Infrastructure mode.
When using wireless LAN,
is the SSID correctly set?
Confirm on the machine's display panel that the SSID is correctly
set.
See “Interface Settings/IEEE 802.11b (Option)”, General Settings
Guide.
25
Troubleshooting
Possible Cause
When using wireless LAN,
is the access point correctly
set?
Solutions
Confirm access point settings when in Infrastructure mode. Depending on the access point, client access may be limited by the
MAC address.
Also, confirm there are no problems in transmission between access point and wired clients, and between access point and wireless clients.
4
When using wireless LAN,
is the LED on the wireless
LAN card lit or blinking?
Confirm the orange LED is lit, and the green LED is lit or blinks
during transmission.
Is the wireless LAN being
used in Ad Hoc mode?
If so, turn the main power switch off and on. Also, changing some
of the settings in [Network] on the [Interface Settings] tab in [System
Settings] on the display panel may solve the problem.
Did you change the option
settings on the machine?
When using the RPCS™ printer driver on Windows 2000 and connecting with IEEE 1394, an error may occur if you change the option settings on the machine. In this case, follow the procedure
below:
A Unplug the IEEE 1394 interface cables connected to the com-
puter.
B Run the utility tool for the IEEE 1394 interface board, which is
stored in the following path on the CD-ROM labeled “Printer
Drivers and Utilities”.
\UTILITY\1394\
Reference
For more information about using the utility tool for IEEE
1394, see the README file in the same directory on the CDROM.
C Restart the computer.
D Connect the computer to the machine using the IEEE 1394 in-
terface cables.
26
The Machine Does Not Print
Problem
Is the Data In indicator
blinking or lit after starting
the print job?
Solutions
If not, data is not being sent to the machine.
❖ When the machine is connected to the computer using
the interface cable
Confirm that machine port settings are correct. For a parallel
port connection, port LPT1 or LPT2 should be set.
• Windows 95/98/Me
A Click the [Start] button, point to [Settings], and then click
[Printers].
B Click the icon of the machine. On the [File] menu, click
[Properties].
C Click the [Details] tab.
D Check the [Print to the following port] box to confirm that
4
the correct port is selected.
• Windows 2000
A Click the [Start] button, point to [Settings], and then click
[Printers].
B Click the icon of the machine. On the [File] menu, click
[Properties].
C Click the [Port] tab.
D Check the [Print to the following port] box to confirm that
the correct port is selected.
• Windows XP Professional
A Click the [Start] button, and then click [Printers and Faxes].
B Click the icon of the machine. On the [File] menu, click
[Properties].
C Click the [Ports] tab.
D Check the [Point to the following port(s)] box to confirm
that the correct port is selected.
• Windows XP Home Edition
A Click the [Start] button, [Control Panel], [Printers and Other
Hardware], and then [Printers and Faxes].
B Click the icon of the machine. On the [File] menu, click
[Properties].
C Click the [Ports] tab.
D Check the [Point to the following port(s)] box to confirm
that the correct port is selected.
• Windows NT 4.0
A Click the [Start] button, point to [Settings], and then click
[Printers].
B Click the icon of the machine. On the [File] menu, click
[Properties].
C Click the [Port] tab.
D Check the [Print to the following port] box to confirm that
the correct port is selected.
❖ Network connection
Contact your network administrator.
27
Troubleshooting
Other Printing Problems
Problem
Causes, Descriptions, and Solutions
The print on the
entire page is faded.
If Toner Saver is selected in the [Print Quality] tab on the printer driver tab,
the entire page will be faded when printed.
The print smudges.
Settings for thick paper have not been made when printing on thick paper.
See the printer driver Help.
• PCL 6/5e and PostScript 3
Select [Thick] for [Type] on the printer driver [Paper] tab.
• RPCS™
Select [Thick] for [Paper Type] on the printer driver [Print Settings] tab.
When printing
graphics, the output and the screen
are different.
4
If the printer driver is configured to use the graphics command, the graphics command from the machine is used to print.
If you want to print accurately, set the printer driver to print without using
the graphics command.
See the printer driver Help.
Page layout is not
as expected.
Print areas differ depending on machine used. Information that fits on a
single page on one machine may not fit on a single page of another machine.
Adjust the [Printable area] setting in the [Printer Configuration] dialog box on
the [Print Settings] tab in the RPCS™ printer driver.
See the printer driver Help.
Duplex printing is
malfunctioning.
• Duplex printing cannot be done with paper set in the bypass tray.
When using duplex printing, make settings to use paper from a tray
other than the bypass tray.
• Duplex printing cannot be done with thick paper, OHP transparencies,
or labels specified as the paper type. Specify another paper type.
• Duplex printing cannot be done with a tray for which [1-Sided Copy] has
been specified as Paper Type on the System Settings menu. Change the
Paper Type setting for the tray to [2-Sided Copy] on the System Settings
menu. See General Settings Guide.
When using Windows 95/98/Me,
Windows 2000/
XP, or Windows
NT4.0, either combined printing or
booklet print does
not come out as expected.
28
When using Windows 95/98/Me,
Windows 2000/XP,
or Windows NT4.0,
Auto Reduce/Enlarge print does not
come out as expected.
Make sure the application's paper size and orientation settings match those
of the printer driver.
If a different paper size and orientation are set, select the same size and orientation.
Other Printing Problems
Problem
Causes, Descriptions, and Solutions
A print instruction was issued
from the computer, but printing
did not start.
User code management may have been set. Ask the administrator about
valid user codes. To print, the user code must be entered from the printer
driver.
The print job is not
cancelled even
when the machine
is switched to offline status.
Even when the machine is offline, printing is performed when [Job Receive]
has been set in Signal Control in the System Settings menu. Change the system setting of Signal Control to Printer priority.
Photo images are
coarse.
Some applications lower print resolution.
Fine dot pattern
does not print.
Make the following settings with the printer driver:
See “User Tools (System Settings)”, General Settings Guide.
4
• Change the [Dithering] setting on the [Image Adjustments] tab in the
[Change User Settings] dialog box on the [Print Quality] tab in the RPCS™
printer driver's dialog box.
See the printer driver Help.
Images are cut off,
or excess is printed.
You may be using paper smaller than the size selected in the application.
Use the same size paper as that selected in the application. If you cannot
load paper of the correct size, use the reduction function to reduce the image, and then print.
See the printer driver Help.
It takes too much
time to complete a
print job.
Photographs and other data intensive pages take a long time for the machine to process, so simply wait when printing such data.
Changing the following settings with the printer driver may help to speed
up printing:
• PCL 6/5e
Select the lowest value for [Resolution] on the [Print Quality] tab in the
printer driver's dialog box.
• PostScript 3
Select the lowest value for [Gradation] on the [Print Quality] tab in the
printer driver's dialog box.
Select [PostScript (optimize for speed)]for PostScript output format on the
[PostScript] tab in the printer driver's dialog box.
• RPCS™
Select the lowest value for [Resolution] on the [Image Adjustments] tab in
the [Change User Settings] dialog box on the [Print Quality] tab in the printer driver's dialog box.
Select [Speed] for [Print priority] on the [Print Quality] tab in the printer
driver's dialog box.
See the printer driver Help.
The data is so large or complex that it takes time to process. If the Data In
indicator is blinking, data is being processed. Just wait until printing resumes.
If "Warming Up..." appears on the display panel, the machine is warming
up. Wait for a while.
29
Troubleshooting
Problem
Causes, Descriptions, and Solutions
It takes too much
time to resume
printing.
The data is so large or complex that it takes time to process. If the Data In
indicator is blinking, data is being processed. Just wait until printing resumes.
The machine was in Energy Saver mode. To resume from Energy Saver
mode, it has to warm up, and this takes time. To disable Energy Saver
mode, select [Off] for Energy Saver 1 in the System Settings menu. See General Settings Guide.
Paper is not fed
from the selected
tray.
When you are using a Windows operating system, printer driver settings
override those set using the display panel. Set the desired input tray using
the printer driver.
See the printer driver Help.
Solid lines are
printed as broken
lines.
4
Make the following settings with the printer driver:
• Change the [Dithering] setting under the [Image Adjustments] tab in the
[Change User Settings] dialog box, under the [Print Quality] tab in the
RPCS™ printer driver's dialog box.
See the printer driver Help.
Optional compo- You have to configure the option setup in printer properties when bidirecnents connected to tional transmission is not enabled.
the machine are
See the printer driver Help.
not recognized
when using Windows 95/98/Me,
Windows
2000/XP, and
Windows NT 4.0.
Images are printed in the wrong
orientation.
The feed orientation you selected and the feed orientation selected in the
printer driver's option setup might not be the same. Set the machine's feed
orientation and the printer driver's feed orientation accordingly.
See the printer driver Help.
The printed image
is different from
the image on the
computer's display.
With certain functions, such as enlargement and reduction, the layout of
the image might be different to that on the computer display.
You might have selected to replace True Type fonts with machine fonts in
the printing process.
To print an image similar to the image on the computer display, make settings to print True Type fonts as an image.
See the printer driver Help.
30
Other Printing Problems
Problem
Causes, Descriptions, and Solutions
No transmission
Check using the following procedure:
when you use
A Confirm the IEEE 1394 interface cable is connected securely.
1394 interface conB Restart the computer.
nection
If the error occurs even after executing the above operation, proceed to
the following steps.
C Unplug the IEEE 1394 interface cable connected to the computer.
D Run the utility tool for the IEEE 1394 interface board, which is stored in
the following path on the CD-ROM labeled “Printer Drivers and Utilities”:
\UTILITY\1394\
Reference
For more information about using the utility tool for IEEE 1394, see
the README file in the same directory on the CD-ROM.
4
E Restart the computer.
Printing stops and
a paper error is
displayed if the
custom size paper
in the paper feed
tray is specified
when printing
with the PostScript 3 printer
driver.
When connecting
the machine using
the USB 2.0 interface, the first page
of a print job that
contains a large
volume of data is
printed, and the
rest of the pages
are not printed.
Follow the one of the procedures below:
• Press [Job Reset] on the display panel to stop printing. Place the custom
size paper in the bypass tray, and then start printing.
• Select the paper feed tray with custom size paper, and then press [Continue] to force printing.
Confirm that USB Printing Support is installed on your computer.
Reference
See “Installing the Printer Driver Using USB”, Printer Reference 1.
Note
❒ If the problem cannot be solved, contact your sales or service representative.
31
Troubleshooting
4
32
5. Printer Features
Although the factory default are suitable for most printing jobs, the Printer Features gives you access to a number of settings that control basic printer operations. The Printer Features settings you make are retained even when you turn
off the machine.
Reference
For more information about copier features and system settings, see Copy Reference and General Settings Guide.
Printer Features Menu
There are six menu items in the Printer Features menu:
• Paper Input
• List/Test Print
• Maintenance
• System
• Host Interface
• PCL Menu
You can select functions in the following table:
Category
Paper Input
Function menu
Bypass Paper Size
See p.36 “Paper Input”.
List/Test Print
Config. Page
See p.36 “List/Test
Print”.
Menu List
PCL Config./Font Page
PS Config./Font Page
Hex Dump
Maintenance
Menu Protect
See p.38 “Maintenance”.
33
Printer Features
Category
Function menu
System
Print Error Report
See p.39 “System”.
Auto Continue
Memory Overflow
Job Separation
Memory Usage
Duplex
Copies
Edge Smoothing
Toner Saving
Printer Language
Sub Paper Size
Page Size
5
Letterhead Setting
Edge to Edge Print
Default Printer Language
Host Interface
I/O Buffer
See p.42 “Host Interface”. I/O Timeout
PCL Menu
Orientation
See p.42 “PCL Menu”.
Form Lines
Font Source
Font Number
Point Size
Font Pitch
Symbol Set
Courier Font
Extend A4 Width
Append CR to LF
Resolution
34
PS Menu (optional)
Data Format
See p.44 “PS Menu”.
Resolution
Adjusting Printer Features
Adjusting Printer Features
Printer Features allow basic adjustment of operations when the machine is used
as a printer.
Although the factory default are suitable for most printing jobs, the Printer Features gives you access to a number of settings that control basic printer operations. The Printer Features settings you make are retained even when you turn
off the machine.
For more information about copier features and system settings, see Copy Reference and General Settings Guide.
A Press the {User Tools/Counter}} key on the control panel.
B Press [Printer Features].
C Select the desired item by pressing the tab, and then change the settings.
5
Note
❒ [OK]: Press to set the new settings and return to the previous menu.
❒ [Cancel]: Press to return to the previous menu without changing any setting.
D After changing Printer Features settings, press [Exit] to return to the User
Tools/Counter menu.
Note
❒ You can also exit from the User Tools/Counter menu by pressing the {User
Tools/Counter}
} key.
❒ Changes made to functions remain in effect even if the machine is turned
off.
❒ You can also exit from the Printer Features menu by pressing [Exit] in the
main menu.
35
Printer Features
Printer Features Parameters
Paper Input
❖ Bypass Paper Size
The paper size for the bypass tray.
Reference
For more information about paper sizes that can be set in the
bypass tray, see General Settings
Guide.
For information about setting
paper in the bypass tray, see
Printer Reference 1.
5
Note
❒ Default:
• Metric version: A4
• Inch version: 11 × 8/
List/Test Print
❖ PS Config./Font Page
You can print the current configuration of installed PostScript fonts.
Note
❒ This menu can be selected only
when the optional PostScript 3
board is installed.
❖ Hex Dump
You can print the Hex Dump.
Printing the Configuration Page
A Press the {User Tools/Counter}} key
on the control panel.
The User Tools/Counter menu appears.
B Press [Printer Features].
The Printer Features menu appears.
❖ Config. Page
You can print the current configuration of the machine.
Reference
See p.36 “Printing the Configuration Page” to print a configuration page.
❖ Menu List
You can print a Menu List that
shows the machine's function
menus.
❖ PCL Config./Font Page
You can print the current configuration of installed PCL fonts.
36
C Press [Config. Page] on the [List/Test
Print] tab.
The configuration page is printed.
Printer Features Parameters
Interpreting the Configuration Page
System Reference
❖ Unit Number
Shows the serial number assigned to the board by its manufacturer.
❖ Total Memory
Shows the total amount of memory (SDRAM) installed on the printer.
❖ Firmware Version
• Firmware
Shows the version number of the printer firmware.
• Engine
Shows the version number of the printer engine.
• NIB
Shows the version number of the Network interface.
5
❖ Controller Option
The item(s) appears when the controller option(s) is installed.
❖ Printer Language
Shows the version number of the printer driver language.
❖ Options
Shows the optional trays that you installed.
Paper Input
Shows the settings made under the “Paper Input” menu.
Reference
For more information, see p.36 “Paper Input”.
System
Shows the settings made under the “System” menu.
Reference
For more information, see p.39 “System”.
PCL Menu
Shows the settings you made under the “PCL Menu”.
Reference
For more information, see p.42 “PCL Menu”.
37
Printer Features
Host Interface
Shows the settings you made under the “Host Interface” menu.
When DHCP is active on the network, the actual IP Address, Subnet Mask and
Gateway Address appear in parentheses on the configuration page.
Reference
For more information about “Host Interface” menu, see p.42 “Host Interface”.
Interface Information
Shows the interface information.
Error Log
Shows the log of printer errors.
5
Maintenance
❖ Menu Protect
This procedure lets you protect
menu settings from accidental
changes. It makes it impossible to
change menu settings with normal
procedures unless you perform the
required key operations. In a network environment, only administrators can make changes to menu
settings.
• Level 1
You can protect the “Maintenance”, ”System”, “Host Interface” and “PCL Menu”.
• Level 2
You can protect the ”Paper Input”, “Maintenance”, ”System”,
“Host Interface” and “PCL
Menu”.
• Off
Note
❒ Default: Off
❒ You can protect menu settings
using Web browser.
38
Setting Menu Protect
A Press the {User Tools/Counter}} key
on the control panel.
The User Tools/Counter menu appears.
B Press [Printer Features].
The Printer Features menu appears.
C Press [Maintenance].
D Press [Menu Protect].
E Enter an access code
using the
number keys, and then press [OK].
F Select a menu protect level, and
then press [OK].
G Press [Exit].
The User Tools/Counter menu appears.
H Press [Exit].
Note
❒ You can also exit the User
Tools/Counter menu by pressing the {User Tools/Counter}
} key.
Printer Features Parameters
Canceling Menu Protect
A Press the {User Tools/Counter}} key
on the control panel.
B Press [Printer Features].
C Press [Maintenance].
A screen for entering the access
codes appears.
D Enter
an access code using the
number keys, and then press [OK].
E Press [Menu Protect].
F Select [Off], and then press [OK].
G Press [Exit].
The User Tools/Counter menu appears.
H Press [Exit].
Note
❒ You can also exit the User
Tools/Counter menu by pressing the {User Tools/Counter}
} key.
Temporarily canceling Menu Protect
When you select the protected items
in Printer Features, a screen for entering the access codes appears. When
this happens, enter the correct access
codes using the number keys, and
then press [OK]. Menu Protect is canceled temporarily.
Note
❒ If you enter the correct access
codes, Menu Protect stays canceled
while the Printer Features menu
appears.
System
❖ Print Error Report
You can select this to have an error
report printed when a printer error
or memory error occurs.
• Off
• On
Note
❒ Default: Off
❖ Auto Continue
You can select this to enable Auto
Continue. When it is On, printing
continues after a system error occurs.
• Off
• 0 minutes
• 1 minute
• 5 minutes
• 10 minutes
• 15 minutes
5
Note
❒ Default: Off
❖ Memory Overflow
You can select this to have the
memory overflow error report
printed.
• Not Print
• Error Report
Note
❒ Default: Not Print
❖ Job Separation
You can enable Job Separation.
• On
• Off
Note
❒ Default: Off
❒ This menu appears only when
the optional finisher is installed.
39
Printer Features
❖ Memory Usage
You can select the amount of memory used in Font Priority or Frame
Priority, according to paper size or
resolution.
• Font Priority
This setting uses memory for
registering fonts.
• Frame Priority
This setting uses frame memory
for high speed printing.
Note
❒ Default: Frame Priority
❖ Duplex
You can select to have print on
both sides of each page.
• Off
• Short Edge Bind
• Long Edge Bind
5
Note
❒ Default: Off
❖ Copies
You can set the number of sets of
prints. This setting is disabled if
the number of pages to print has
been specified with the printer
driver or a command.
• 1 to 999 by 1
Note
❒ Default: 1
❖ Edge Smoothing
You can set this to enable Edge
Smoothing.
• On
• Off
Note
❒ Default: On
❒ If Toner Saving is set to On,
Edge Smoothing is ignored
even if it is set to On.
40
❖ Toner Saving
You can this to enable Toner Saving.
• On
• Off
Note
❒ Default: Off
❖ Printer Language
Normally, the machine should be
set to Auto. If the printer language
cannot be detected in Auto, the
language specified by Default
Printer Language is selected.
• Auto
• PCL
• PS
Note
❒ Default: Auto
❒ PS appears only when the optional PostScript 3 board is installed in the machine.
❖ Sub Paper Size
You can enable the Auto Substitute
Paper Size (A4↔LT) feature.
• Auto
• Off
Note
❒ Default: Off
❖ Page Size
You can select the default paper
size.
• 11 × 17
• 8/× 14
• 8/× 11
• 5/ × 8/
• 71/4×10/
• 8×13
• 8/×13
Printer Features Parameters
•
•
•
•
•
•
•
•
81/4×13
A3
B4 JIS
A4
B5 JIS
A5
A6
Custom Size
Note
❒ Default:
• Metric version: A4
• Inch version: 8/ × 11
❖ Letterhead Setting
You can select whether or not to
rotate original images when printing.
When printing, original images are
always rotated by 180 degrees.
Therefore, output might not be as
expected when printing onto a letterhead or preprinted paper requiring orientation. Using this
function, you can specify image rotation.
• Off
• Auto Detect
• On (Always)
❖ Edge to Edge Print
You can select this to maximize the
printable area by minimizing
white space along the edges to 0.04
inches (1 millimeter).
• On
• Off
Note
❒ Default: Off
❖ Default Printer Language
You can set the default printer language if the machine cannot find
the printer language automatically.
• PCL
• PS
5
Note
❒ Default: PCL
❒ PS appears only when the optional PostScript 3 board is installed in the machine.
Note
❒ Default: Off
❒ When set to Off, original images
are rotated by 180 degrees.
❒ When set to Auto Detect, the
machine detects a letterhead or
preprinted paper automatically,
and does not rotate original images.
❒ When set to On (Always), the
machine does not rotate original
images.
❒ This function reduces the printing speed.
41
Printer Features
Host Interface
PCL Menu
❖ I/O Buffer
You can set the size of the I/O
Buffer. Normally it is not necessary to change this setting.
• 128 KB
• 256 KB
• 512 KB
❖ Orientation
You can set the page orientation.
• Portrait
• Landscape
Note
❒ Default: 128 KB
❖ I/O Timeout
You can set how many seconds the
machine should wait before ending a print job. If data from another
port usually arrives in the middle
of a print job, you should increase
the timeout period.
• 10 seconds
• 15 seconds
• 20 seconds
• 25 seconds
• 60 seconds
5
Note
❒ Default: 15 seconds
Note
❒ Default: Portrait
❖ Form Lines
You can set the number of lines per
page.
• 5 to 128 by 1
Note
❒ Default:
• Metric version: 64
• Inch version: 60
❖ Font Source
You can set the location of the default font.
• Resident
• RAM
• HDD
Note
❒ Default: Resident
❒ RAM and HDD can be selected
only when fonts have been
downloaded to the machine.
❖ Font Number
You can set the ID of the default
font you want to use.
• 0 to 50 by 1
Note
❒ Default: 0
42
Printer Features Parameters
❖ Point Size
You can set the point size you want
to use for the selected font.
• 4.00 to 999.75 by 0.25
Note
❒ Default: 12.00
❒ This setting is effective only for
a variable-space font.
❖ Font Pitch
You can set the number of characters per inch for the selected font.
• 0.44 to 99.99 by 0.01
Note
❒ Default: 10.00
❒ This setting is effective only for
a fixed-space font.
❖ Courier Font
You can select a courier font type.
• Regular
• Dark
Note
❒ Default: Regular
❖ Symbol Set
You can specify the set of print
characters for the selected font.
The available options are as follows:
Roman-8, ISO L1, ISO L2, ISO L5,
PC-8, PC-8 D/N, PC-850, PC-852,
PC8-TK, Win L1, Win L2, Win L5,
Desktop, PS Text, VN Intl, VN US,
MS Publ, Math-8, PS Math, VN
Math, Pifont, Legal, ISO 4, ISO 6,
ISO 11, ISO 15, ISO 17, ISO 21, ISO
60, ISO 69, Win 3.0
❖ Extend A4 Width
You can extend the printing area
width, when printing on A4 sheet
with PCL.
• Off
• On
Note
❒ Default: Off
❒ When the setting is On, the
width will be 8/ inches.
❖ Append CR to LF
When set to On, a carriage return
will be appended to each line feed:
CR=CR, LF=CR−LF, FF=CR−FF.
• Off
• On
5
Note
❒ Default: Off
❖ Resolution
You can set the print resolution in
dots per inch.
• 300 dpi
• 600 dpi
Note
❒ Default: 600 dpi
Note
❒ Default: Roman-8
43
Printer Features
PS Menu
❖ Data Format
You can select a data format.
• Binary Data
• TBCP
Limitation
❒ This setting is not effective
when operating the machine
with a parallel, USB or EtherTalk connection.
❒ When operating the machine
with a parallel or USB connection, if binary data is sent from
the printer driver, the print job
is canceled.
❒ When operating the machine
with an Ethernet connection,
the print job is canceled under
the following conditions;
• The printer driver data format is TBCP and the data format selected on the control
panel is Binary Data.
• The printer driver data format is binary and the data
format selected on the control panel is TBCP.
5
Note
❒ Default: Binary Data
❖ Resolution
You can set the print resolution in
dots per inch.
• 300 dpi
• 600 dpi
Note
❒ Default: 600 dpi
44
6. Appendix
Finisher
You can collate, staple or punch holes in printed paper by installing the optional
finisher on this machine. Make sure to read the following precautions when using the optional finisher:
Reference
For information about optional finishers, see General Settings Guide.
To use the staple function, see p.46 “Staple”.
To use the punch function, see p.50 “Punch”.
❖ Make sure to set the options installed on the machine in the printer drivers.
Reference
To set options in the printer drivers, see Printer Reference 1.
❖ Make sure to set the paper size and paper orientation in the printer driver when using
duplex printing, combine (layout), staple and punch functions.
Reference
For Information about duplex printing, booklet, and layout, see the printer
driver Help.
To use the staple function, see p.46 “Staple” and the printer driver Help.
To use the punch function, see p.50 “Punch” and the printer driver Help.
Note
❒ Depending on the application, print settings may not be enabled and printed
output may not be as expected.
❖ When setting staple or collate in the printer driver, make sure that the Collate check
box is cleared in the print settings of the application.
If Collate is enabled in the application, printing will not be as intended.
45
Appendix
Staple
With the optional finisher installed, sets can be stapled individually when printing multiple sets.
Staple Position
The specified staple position varies depending on paper size, type, quantity and
feed orientation. The following table shows staple positions:
Paper Orientation
on the Machine
Print Data
Direction
Staple
Position
2 Tray
finisher
1,000-Sheet
finisher
Booklet
finisher
Top Left Slant
Vertical
Top Right Slant
Top Left
Top Right
6
2 at Top
2 at Left
2 at Right
2 at Center
Top Left Slant
Horizontal
Top Right Slant
Top Left
Top Right
2 at Top
2 at Left
2 at Right
2 at Center
means that the staple position is not supported.
46
GPSTPL2E
Staple
Paper Orientation
on the Machine
Print Data
Direction
Staple
Position
2 Tray
finisher
1,000-Sheet
finisher
Booklet
finisher
Top Left Slant
Vertical
Top Right Slant
or
Top Left
Top Right
*1
2 at Top
2 at Left
2 at Right
2 at Center
Top Left Slant
or
Horizontal
Top Right Slant
Top Left
6
*1
Top Right
2 at Top
2 at Left
2 at Right
2 at Center
*1
means that the staple position is not supported.
Available only PCL printer driver.
GPSTPL3E
Reference
• For paper sizes and maximum numbers of sheets available for stapling, see
“Specification”, General Settings Guide.
• For printing method, see the printer driver Help.
• The stapling position will vary when using the PostScript 3 printer driver.
For more information, see the PostScript 3 printer driver Help.
47
Appendix
Precaution on stapling
Limitation
❒ Stapling can be done only with the optional finisher installed.
❒ Stapling cannot be done when paper is fed from the bypass tray.
❒ You cannot interrupt the current job with a job for another function requiring
stapling or collating.
Note
❒ When the finisher is installed, and when an output tray that cannot output using the staple function has been selected, the paper will be output according
to System Settings.
❒ If you cannot make staple settings even with the finisher installed, options
may not be set correctly in the printer driver. Correct option settings in the
printer driver. For details, see the printer driver Help.
❒ When duplex printing is selected, adjust staple positions to the binding direction.
❒ When the finisher is being used for another function's job (for example, a copy
job), printing will start after that job ends.
❒ When [Top left slant] or [Top right slant] staple is selected, the machine tries to
print slanted staple. However, if a slanted staple is mechanically impossible,
the machine staples horizontally or vertically.
❒ When setting Staple in the printer driver settings, make sure that a collate option is not selected in the print settings of the application. If a collate option is
selected in the application, printing will not occur as intended.
❒ Be sure to set paper size and orientation in the printer driver when stapling.
• Depending on the software you are using, print settings may not be saved
and the printed result may not be as expected.
❒ When printing restarts after removing jammed paper, the printing position
may be different depending on the location of the jam.
• If the paper jam occurred in the optional finisher, printing will restart from
the top page of the data currently being printed, or from the page where
the paper jam occurred.
• If the paper jam occurred in the machine, printing will restart from the
page where the paper jam occurred.
❒ Even if the paper jam occurred in the machine, the error will not be cleared
unless the cover of the finisher is opened and closed.
6
48
Staple
❒ Staple printing will be cancelled under the following conditions:
• If the number of staple jobs exceeds maximum. For information about the
maximum number, see “Specification”, General Settings Guide.
• If a paper size that cannot be stapled is selected. For information about paper sizes that can be stapled, see “Specification”, General Settings Guide.
• If a paper type that cannot be stapled is selected.
The paper types that can be stapled are plain and recycled. Labels, thick
paper and OHP transparencies cannot be stapled.
• If positions other than those fixed for stapling are specified.
• If there are inconsistencies between the duplex folding direction and the
staple position during duplex printing.
• If paper sizes are mixed when a different paper size is specified during a
print job.
• When staples have run out.
• When feeding paper from the bypass tray.
• When staples have run out and when Auto Continue has been set, printing
will continue without stapling after the message has been displayed.
❒ When using the optional booklet finisher to staple 2 at Center, the print job
will be cancelled if the staples run out.
❒ Paper sizes that can be stapled when using the Mixed Size mode are as follows:
• A3 L and A4 K
• B4 L and B5 K
• 11" × 17"L and 8 1 /2" × 11"K
6
49
Appendix
Punch
With the optional finisher installed, holes can be punched into printed output.
Punch Position
The specified punch position varies depending on the paper feed orientation
and print data orientation. The following table shows punch positions:
Paper Orientation
on the Machine
Print Data
Direction
Punch Position
2 holes
3 holes
4 holes
Vertical
Horizontal
6
Vertical
Horizontal
GPSTPL5E
Note
❒ Hole positions will vary slightly from page to page as holes punched on each
page.
Reference
For information about paper sizes that can be punched, see “Specification”,
General Settings Guide.
For printing methods, see the printer driver Help.
The punch position will vary when using the PostScript 3 printer driver. For
details, see the PostScript 3 printer driver Help.
50
Punch
Precautions when punching
Limitation
❒ Punching cannot be done when paper is fed from the bypass tray.
Note
❒ If you cannot make punch settings even with the finisher installed, options
may not be set correctly in the printer driver. Correct option settings in the
printer driver. For details, see the printer driver Help.
❒ When duplex printing is selected, adjust punch positions to the binding orientation.
❒ Be sure to set the punch position same as the staple position when using it together with the staple function.
❒ Be sure to set paper size and orientation in the printer driver when punching.
• Depending on the software you are using, print settings may not be enabled and the printed result may not be as expected.
❒ Punch will be cancelled under the following conditions:
• When a paper size that cannot be punched is selected. For information
about paper sizes that can be punched, see “Specification”, General Settings
Guide.
• When a paper type that cannot be punched is selected. OHP transparencies
cannot be punched.
• If positions other than those fixed for punching are specified.
• If there are inconsistencies between the duplex folding section and the
punch position during duplex printing.
• When feeding paper from the bypass tray.
• When the punch receptacle has become full and when Auto Continue has
been set, printing will continue without punching after the message has
been displayed.
6
51
Appendix
Collate
When printing multiple documents such as materials for meetings, you can separate sets into order. This function is known as “Collate”. Collate stores data
transmitted from a computer into the machine's memory. The following are the
three types of collate:
❖ Collate
Printed output is assembled as sets in sequential order.
1
2
3
1
2
3
1
2
3
1
2
3
GPSY013E
❖ Rotating Collate
Every other print set is rotated by 90 degrees K.
6
3
2
3
1
3
1
2
2
1
1
2
3
GPSY014E
❖ Shift Collate
The optional finisher is required for this function.
The finisher shift tray moves backward or forward a job or set is output, causing the next to shift so you can separate each set or job.
2
3
123
123 123
1
GPSY015E
Limitation
The optional finisher is required for Shift Collate.
Rotating Collate is not possible when feeding paper from the bypass tray.
Shift Collate is not possible when printing on 81/2” × 51/2”L.
When jobs containing pages of various sizes have been set, Rotating Collate
will not work.
❒ Rotating Collate, staple and punch functions cannot be combined.
❒
❒
❒
❒
52
Collate
Note
❒ You can set collate or rotate in the RPCS™ printer driver.
❒
❒
❒
❒
❒
❒
• If you cannot make Shift Collate even with the optional finisher installed,
options may not be set up correctly in the printer driver. Correct option settings in the printer driver. For details, see the printer driver Help.
If Auto Continue occurs on the first set, Collate will be cancelled.
If forced printing occurs on the first set, Collate will be cancelled.
If a document with mixed paper sizes or sizes larger than A4, 81/2 “× 11” is
set, it will only be collated, even if Rotating Collate has been selected.
When Cover/Slip Sheet or Chaptering has been selected, Collate or Shift Collate will occur even if Rotating Collate has been selected.
When Rotating Collate has been selected, printing speed will be slower than
with other collate functions.
When setting Collate in the printer driver settings, make sure that a collate
option is not selected in the print settings of the application. If a collate option
is selected, printing will not occur as intended.
Reference
For information about paper sizes and the number of sets you can use Collate,
Rotating Collate, and Shift Collate in every option, see Copy Reference.
6
For printing methods, see the printer driver Help.
53
Appendix
Spool Printing
Spool Printing allows print jobs transferred from a computer to be temporarily
stored, and then prints them after they are transferred. This shortens printing
time as it maximizes printer efficiency.
Important
❒ During Spool Printing, the hard disk is accessed and the Data-In indicator
blinks. Turning off the computer or machine during Spool Printing can damage the hard disk. Also, if the computer or machine is turned off during Spool
Printing, spooled jobs will be deleted. Do not turn the power to the computer
or machine off during Spool Printing.
Limitation
❒ If data is sent to the machine using other protocols besides LPR, IPP or SMB,
spool printing cannot be performed.
❒ Up to a maximum of 150 jobs at once can be spool printed.
Note
❒ Printing the first page with Spool Printing will be slow.
6
❒ The computer requires less print processing time, when large amounts of
data are spooled.
❒ Spool jobs stored in the machine can be viewed or deleted using a Web
browser.
- Viewing/Deleting spool jobs in a Web browser
Start the Web browser and enter the machine's IP address in the address bar.
This displays the top page.
Example : http://192.168.155.160
(In this example, the IP address of the machine is 192.168.155.160)
Click [Admin Info], and then click [Spool Printing Job List (Printer)] to display the
spool jobs. To delete, check the box next to the name of the file you want to delete. Enter the password *1 , and then click [Delete]. For more information, see Network Printing Guide.
*1
54
The default password is “password”.
Spool Printing
- Setting Spool Printing
Spool Printing can be set using telnet or a Web browser.
• Using a Web browser
Click [Configuration], and then click [General]. Set [Spool Printing] to [Enable].
See Network Printing Guide or Help for more information.
• Using telnet
Enter “spoolsw spool on” to set Spool Printing.
See Network Printing Guide for more information about telnet.
6
55
Appendix
Covers
Using this function, you can insert cover and back sheets, feeding from a different tray to that of the paper for the body, and print on them as well.
Reference
For printing methods, see the printer driver Help.
Limitation
❒ To use this function, Collate must be set. Rotating Collate cannot be set.
Note
❒ The cover sheets should be the same size and orientation as the body of the
paper.
❒ If Auto Tray Select has been set as the paper feed tray for the body paper, the
paper will be delivered from a tray containing paper in K orientation. Therefore, when the cover paper has been set to L orientation, the orientation of
the output cover paper and body paper will be different.
❖ Cover sheet
Prints the first page of the document on the sheet for the cover page.
• Print on one side
Prints on one side of the cover sheet only, even when duplex printing is selected.
6
4
4
GCPY016E
• Print on both sides
Prints on both sides of the cover sheet when duplex printing is selected.
3
1
2
3
4
4
2
1
GCPY030E
• Blank
4
56
4
GCPY017E
Covers
❖ Front/Back covers
Prints the first and last page of the document as the cover and back cover pages.
• Print on one side
Prints on one side of the cover sheets only, even when duplex printing is
selected.
2
1
6
4 5
3
1
2
3
6
4 5
GCPY018E
• Print on both sides
Prints on both sides of the cover sheets when duplex printing is selected.
5
3
1
1
2 3
4 5
6
6
4
2
6
GCPY031E
• Blank
1
2
3
4 5
6
1
2 3
6
4 5
GCPY023E
57
Appendix
Slip Sheets
❖ Inserting a slip sheet between each page
• Print
GPAY019E
• Blank
6
GPAY020E
❖ Inserting a slip sheet between OHP transparencies
• Print
2
1
2
2
1
1
GCPY021E
• Blank
2
1
12
GCPY022E
58
Slip Sheets
Note
❒ Collate cannot be set.
❒ Slip sheets cannot be inserted while duplex printing.
❒ The slip sheet should be the same size and orientation as the body of the paper.
❒ The same paper feed tray cannot be set for the body of the document and the
slip sheet.
6
59
Appendix
Chaptering
A specified page is printed on the same side as the first page, like a book. Also,
you can insert chapter slip sheets before specified pages, and select whether or
not to print on the slip sheets.
Limitation
❒ This function is available with the PCL and RPCS™ printer driver.
Reference
For printing methods, see the printer driver Help.
Note
❒ Up to 20 pages can be specified as the front pages of chapters using the printer
driver.
❖ No slip sheets
6
7 9
7
4
4
6
8
1 3
1
5
2
GCPY024E
Note
❒ This function is only valid with duplex printing.
❒ This function can be used together with combine (layout) printing.
❖ Inserting chapter slip sheets
• Print
Prints on the chapter slip sheets. When duplex printing is selected, both
sides of the slip sheets are printed on.
8
GCPY026E
60
Chaptering
• Print on front side only
Prints on the front side of chapter slip sheets even if duplex printing is selected.
9
8
5
7
10
4
1 3
6
2
GCPY032E
• Blank
6
GCPY027E
Note
❒ The slip sheet should be the same size and orientation as the body of the
paper.
❒ If Auto Tray Select has been set as the paper feed tray for the body paper,
paper will be delivered from a tray containing paper in K orientation.
Therefore, when the cover paper has been set to L orientation, the orientation of printed cover paper and body paper will be different.
❒ The same paper feed tray cannot be set for the body of the document and
the slip sheet.
61
Appendix
User Defined Pages
Using this function, you can specify paper ranges for each input tray.
Reference
For printing methods, see the printer driver Help.
Limitation
❒ This function is available with the PCL printer driver only.
❒ If [Document Server] is selected under [Job Type], User Defined Page cannot be
used.
❒ If [User Defined Pages] is selected under [Paper], [Layout] and [Duplex] cannot be
selected.
6
GCPY500E
62
Specifications
Specifications
This section contains the electrical and hardware specifications of the machine,
including information about the options.
Component
Resolution
Specifications
PCL 6 : 600 dpi
PCL 5e: 300 dpi, 600 dpi
RPCS™ : 200 dpi, 300 dpi, 600 dpi
PostScript 3 : 300 dpi, 600 dpi
Printing speed
35 ppm/45 ppm
(A4K, 8/" × 11"K plain paper)
Note
❒ Printing speeds depend on the machine. Check which type of
machine you have. See General Settings Guide.
Interface
Standard:
• IEEE 1284 parallel interface
Note
6
❒ Use a standard 36-pin printer cable not longer than 3 meters
(10 feet).
• Ethernet interface (100 BASE-TX/10BASE-T)
Option:
• IEEE 1394 interface
• IEEE 802.11b wireless LAN interface
• USB 2.0 interface
• Bluetooth™ interface
Network protocol
TCP/IP, IPX/SPX, NetBEUI *1 , AppleTalk
Printer language
Standard: PCL 6, PCL 5e, RPCS™
Option: PostScript 3
Fonts
PCL 6/5e :
Afga Monotype Font Manager 35 Intellifonts, 10 TrueType fonts,
and 1 Bitmap font Font Manager available.
PostScript 3 :
136 fonts (Type 2:24, Type 14:112)
Memory
192 MB
Hard disk
Storage capacity : 20 GB
63
Appendix
Component
Specifications
Operating systems supported by this machine
Windows 95/98/Me
Windows 2000
Windows XP
Windows NT 4.0
Mac OS 8.6 to 9.2
Mac OS X
Network cable
*1
100BASE-TX/10BASE-T shielded twisted-pair (STP, Category/Type5) cable.
To use NetBEUI, use the SmartNetMonitor for Client port.
Options
Limitation
❒ Only one optional interface board can be installed in the machine at a time.
Therefore, the optional IEEE 1394 interface board, the optional 802.11b interface kit (wireless LAN board) and the optional USB 2.0 Interface board cannot
be installed in the machine simultaneously.
6
IEEE 1394 Interface Board Type A
❖ Transmission spec.:
IEEE 1394
❖ Interface:
IEEE std 1394-1995 compliant
IEEE std 1394a-2000 compliant
❖ Device class:
SCSI print (Windows 2000, Windows XP)
IP over 1394 (Windows Me, Windows XP)
❖ Protocol:
SBP-2 (SCSI print)
TCP/IP (IP over 1394)
❖ Interface connector:
IEEE 1394 (6 pin × 2)
❖ Required cable:
1394 interface cable (6 pin x 4 pin, 6 pin x 6 pin)
Important
❒ You cannot plug devices together to create loops.
❒ Do not use a cable more than 4.5 meters long.
64
Specifications
❖ Data transfer speed:
Maximum 400 Mbps
❖ Connectable number of devices on a bus:
Maximum 63
❖ Allowed cable hops on a bus:
Maximum 16
❖ Power supply:
Non power supply
Cable Power repeated (IEEE 1394a-2000 compliant)
IEEE 802.11b Interface Kit Type B
❖ Transmission spec.:
Based on IEEE 802.11b (wireless LAN)
❖ Protocol:
TCP/IP, NetBEUI, IPX/SPX, AppleTalk
6
Note
❒ SmartNetMonitor and Web browser are supported.
❖ Data transfer speed:
Auto select from below speed
1Mbps, 2Mbps, 5.5Mbps, 11Mbps
❖ Frequency range:
• Inch version:
2400-2497 MHz (1-11 channels)
• Metric version:
2400-2497 MHz (1-13 channels)
❖ Transmittable distance:
1Mbps 400 m *1
2Mbps 270 m *1
5.5Mbps 200 m *1
11Mbps 140 m *1
*1
These figures are a guideline for outdoor use. In general, the transmittable distance indoors is 10-100 m, depending on environment.
❖ Transmission mode:
802.11 Ad hoc, Ad hoc, and Infrastructure mode
65
Appendix
USB2.0 Interface Board Type A
❖ Transmission spec:
Based on USB 2.0
❖ Data transfer speed:
High Speed: 480 Mbps
Full Speed: 12 Mbps
❖ Supported operating system:
Windows 98 SE/Me, Windows 2000/XP, Mac OS 9.x, Mac OS X Classic mode
Note
❒ This USB 2.0 interface board is compatible with devices that support USB
1.1.
❒ For Windows 98 SE/Me, make sure to install USB Printing Support included on the CD-ROM that comes with this machine. When USB 2.0 is used
with Windows 98 SE/Me, only a speed equal to that of USB 1.1 is possible.
❒ Macintosh supports only the standard USB port.
6
PostScript 3 Unit Type 2045
Reference
See PostScript 3 Unit Type 2045 Operating Instructions Supplement for information.
Bluetooth Interface Unit type A
This Bluetooth interface unit does not support BIP.
Reference
See the manual that comes with optional Bluetooth interface unit.
66
INDEX
C
Cancelling a job
Macintosh, 9
Windows, 8
Chaptering, 60
Collate, 52
Configuration page, 36
Control panel
locked print, 13
printer features, adjusting, 33
sample print, 13
Covers, 56
D
Data In indicator, 27, 29, 30
Display panel
error messages, 21
Document Server, 11
E
Error messages, 21
F
Finisher, 45
Fonts, 63
H
Hard disk, 63
Host Interface, 42
I
IEEE 1394 Interface Board Type A, 64
IEEE 802.11b Interface Kit Type B, 65
Interface, 63
L
List/Test Print, 36
Locked print, 17
deleting, 18
M
Macintosh
cancelling a job, 9
setting up, printer driver, 7
Maintenance, 38
Memory, 63
N
Network Cable, 64
Network protocol, 63
O
Operating system, 64
Options, 64
P
Paper Input, 36
PCL menu, 42
PostScript 3 Unit Type 2045, 66
Printer driver
Printer properties, Windows 2000/XP, 4
Printer properties, Windows 95/98/Me, 3
Printer properties, Windows NT 4.0, 5
setting up, Macintosh, 7
Printer features
adjusting, 35
menu, 33
parameters, 36
Printer Language, 63
Printing speed, 63
Punch, 50
R
Resolution, 63
S
Sample print, 13
deleting, 15
Slip Sheets, 58
Specifications, 63
Spool printing, 54
Staple, 46
System, 39
67
T
Troubleshooting, 21
error messages, 21
machine does not print, 25
other printing problems, 28
status messages, 21
U
USB2.0 Interface Board Type A, 66
W
Windows
cancelling a job, 8
Windows 2000/XP
printer properties, printer driver, 4
Windows 95/98/Me
printer properties, printer driver, 3
Windows NT 4.0
printer properties, printer driver, 5
68
EN
USA
B548-8627
Copyright © 2002
Printer/Scanner Unit Type 2045 Operating Instructions Printer Reference 2
EN USA B548-8627
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