HP 6200 series User guide

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HP 6200 series User guide | Manualzz

HP Officejet 6200 series all-in-one

User Guide

HP Officejet 6200 series all-in-one

User Guide

© Copyright 2004 Hewlett-Packard

Development Company, L.P.

The information contained herein is subject to change without notice.

Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under copyright laws.

Adobe and the Acrobat logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the

United States and/or other countries.

Windows®, Windows NT®, Windows

Me®, Windows XP®, and Windows

2000® are U.S. registered trademarks of Microsoft Corporation.

Intel® and Pentium® are registered trademarks of Intel Corporation.

Energy Star® and Energy Star logo® are US registered marks of the United

States Environmental Protection

Agency.

Publication number: Q5800-90129

Second edition

Notice

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

The Hewlett-Packard Company shall not be liable for incidental or consequential damages in connection with, or arising out of the furnishing, performance, or use of this document and the program material which it describes.

Note: Regulatory information can be found in the technical information chapter of this guide.

It is not lawful in many places to make copies of the following items. When in doubt, check with a legal representative first.

Governmental paper or documents:

Passports

Immigration papers

Selective service papers

Identification badges, cards, or insignias

Governmental stamps:

Postage stamps

Food stamps

Checks or drafts drawn on

Governmental agencies

Paper currency, traveler’s checks, or money orders

Certificates of deposit

Copyrighted works

Safety information

Warning To prevent fire or shock hazard, do not expose this product to rain or any type of moisture.

Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock.

Warning Potential shock hazard

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5

Read and understand all instructions in the setup poster.

Use only a grounded electrical outlet when connecting the device to a power source. If you do not know whether the outlet is grounded, check with a qualified electrician.

Observe all warnings and instructions marked on the product.

Unplug this product from wall outlets before cleaning.

Do not install or use this product near water or when you are wet.

6

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Install the product securely on a stable surface.

Install the product in a protected location where no one can step on or trip over the line cord, and where the line cord will not be damaged.

If the product does not operate

9 normally, see the online

Troubleshooting help.

No operator-serviceable parts inside. Refer servicing to qualified service personnel.

10 Use in a well-ventilated area.

Caution To reduce the risk of fire, use only No. 26 AWG or larger UL Listed or CSA

Certified Telecommunication

Line Cord.

Contents

User Guide

1 HP all-in-one overview.........................................................................................5

The HP all-in-one at a glance.................................................................................5

Control panel features............................................................................................6

Menu Overview.......................................................................................................7

Use the HP Image Zone to do more with your HP all-in-one..................................9

2 Find more information........................................................................................ 15

3 Connection information.....................................................................................17

Supported connection types.................................................................................17

Connect using a USB cable..................................................................................18

Use Windows printer sharing................................................................................18

Use printer sharing (Macintosh OS X)..................................................................18

Set up the HP JetDirect 175x...............................................................................18

Use Webscan.......................................................................................................20

4 Work with photos...............................................................................................21

Transfer photos....................................................................................................21

Edit photos............................................................................................................22

Share photos........................................................................................................23

Print photos..........................................................................................................24

5 Load originals and load paper...........................................................................25

Load originals.......................................................................................................25

Choose papers for printing and copying...............................................................26

Load paper...........................................................................................................27

Avoid paper jams..................................................................................................32

6 Use a PictBridge camera.................................................................................... 33

To print photos from a PictBridge-compatible camera..........................................33

7 Use the copy features........................................................................................35

Set the copy paper size........................................................................................35

Set the copy paper type........................................................................................36

Increase copy speed or quality.............................................................................37

Change default copy settings...............................................................................37

Make multiple copies of the same original............................................................38

Copy a two-page black-and-white document........................................................38

Make a 10 by 15 cm (4 by 6 inch) borderless copy of a photo..............................39

Copy a 10 by 15 cm (4 by 6 inch) photo onto a full-size page..............................39

Resize an original to fit onto letter or A4 paper.....................................................40

Resize an original using custom settings..............................................................41

Copy a legal-size document onto letter paper......................................................41

Copy a faded original............................................................................................42

Copy a document that has been faxed several times...........................................42

Enhance light areas of your copy.........................................................................43

Prepare a color iron-on transfer............................................................................43

Stop copying.........................................................................................................44

8 Use the scan features......................................................................................... 45

Scan to an application..........................................................................................45

Stop scanning.......................................................................................................46

1

2

9 Print from your computer..................................................................................47

Print from a software application..........................................................................47

Change the print settings......................................................................................48

Stop a print job.....................................................................................................49

10 Fax setup.............................................................................................................51

Choose the right fax setup for your home or office...............................................52

Select your fax setup case.................................................................................... 53

Case A: Separate fax line (no voice calls received)..............................................55

Case B: Set up your HP all-in-one with DSL.........................................................56

Case C: Set up your HP all-in-one with a PBX phone system or an ISDN line.....56

Case D: Fax with a distinctive ring service on the same line................................57

Case E: Shared voice/fax line...............................................................................58

Case F: Shared voice/fax line with voice mail.......................................................60

Case G: Fax line shared with PC modem (no voice calls received).....................61

Case H: Shared voice/fax line with PC modem....................................................62

Case I: Shared voice/fax line with answering machine.........................................65

Case J: Shared voice/fax line with PC modem and answering machine..............67

Case K: Shared voice/fax line with PC modem and voice mail.............................71

Test your fax setup...............................................................................................74

11 Use the fax features...........................................................................................77

Set up the HP all-in-one to receive faxes.............................................................. 77

Send a fax............................................................................................................79

Receive a fax........................................................................................................83

Set the date and time...........................................................................................85

Set the fax header................................................................................................85

Enter text and symbols.........................................................................................85

Print reports..........................................................................................................86

Set up speed dialing.............................................................................................87

Change the fax resolution and lighter/darker settings...........................................89

Set fax options......................................................................................................90

Reprint or delete the faxes in memory..................................................................95

Fax over the Internet............................................................................................96

Stop faxing............................................................................................................96

12 Use HP Instant Share.........................................................................................97

Overview...............................................................................................................97

Get started............................................................................................................97

Send images using your HP all-in-one.................................................................. 98

Send images using your computer.......................................................................99

13 Order supplies..................................................................................................103

Order paper, transparency film, or other media..................................................103

Order print cartridges..........................................................................................103

Order other supplies...........................................................................................103

14 Maintain your HP all-in-one.............................................................................105

Clean the HP all-in-one....................................................................................... 105

Print a self-test report.........................................................................................108

Work with print cartridges...................................................................................109

Change the device settings................................................................................118

15 Troubleshooting information...........................................................................119

Before you call HP Support................................................................................119

View the Readme file..........................................................................................120

HP Officejet 6200 series all-in-one

Contents

Setup troubleshooting.........................................................................................120

Operational troubleshooting................................................................................141

Device update.....................................................................................................145

16 Get HP support.................................................................................................147

Get support and other information from the Internet...........................................147

HP customer support..........................................................................................147

Access your serial number and service ID..........................................................147

Call in North America during warranty................................................................148

Call elsewhere in the world.................................................................................148

Call in Australia post-warranty............................................................................150

Call HP Korea customer support........................................................................151

Call HP Japan customer support........................................................................151

Prepare your HP all-in-one for shipment............................................................. 152

17 Warranty information.......................................................................................155

Duration of limited warranty................................................................................155

Warranty service.................................................................................................155

Warranty upgrades.............................................................................................155

Returning your HP all-in-one for service.............................................................155

Hewlett-Packard limited global warranty statement............................................156

18 Technical information......................................................................................159

System requirements..........................................................................................159

Paper specifications...........................................................................................159

Print specifications..............................................................................................160

Copy specifications.............................................................................................161

Fax specifications...............................................................................................161

Scan specifications.............................................................................................162

Physical specifications........................................................................................162

Power specifications...........................................................................................162

Environmental specifications..............................................................................162

Additional specifications.....................................................................................162

Environmental product stewardship program.....................................................162

Regulatory notices..............................................................................................163

Declaration of conformity....................................................................................167

Index.........................................................................................................................169

User Guide 3

4 HP Officejet 6200 series all-in-one

1

HP all-in-one overview

Many HP all-in-one functions can be accessed directly, without turning on your computer. Tasks such as making a copy and sending a fax can be accomplished quickly and easily from your HP all-in-one.

This chapter describes the HP all-in-one hardware features, control panel functions, and how to access the HP Image Zone software. Your HP all-in-one might not have all of the features described in this guide.

Tip You can do more with your HP all-in-one by using the HP Image Zone software installed on your computer during the initial setup. The software provides enhanced copy and scan functionality, as well as troubleshooting tips and product-specific help.

For more information, see the onscreen HP Image Zone Help and Use the HP Image

Zone to do more with your HP all-in-one

.

The HP all-in-one at a glance

User Guide

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6

Label

1

2

3

Description

Control panel

Control panel display

Camera port

Output tray

Input tray

Lid

Document feeder tray

Automatic document feeder

Rear clean-out door

Rear USB port

5

Chapter 1

(continued)

Label

11

12

13

Description

Power connection

Fax port (1-LINE)

Phone port (2-EXT)

Control panel features

The following diagram and related table provide a quick reference to your HP all-inone control panel features.

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5

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2

3

4

Label

1

8

9

10

11

12

Name and Description

Menu : Select fax options such as Resolution and Lighter/Darker using the

Menu button in the Fax area.

Speed Dial : Select a speed dial number.

Start Fax Black : Start a black and white fax.

Start Fax Color : Start a color fax.

One-touch speed dial buttons : Access the first five speed dial numbers.

Keypad : Enter fax numbers, values, or text.

Attention light : When blinking, the attention light indicates an error has occurred that requires your attention.

Setup/?

: Access the menu system for reports, fax settings, and maintenance.

Also access product-launched Help.

Left arrow : Decrease values on the control panel display.

OK : Select a menu or a setting in the control panel display.

Right arrow : Increase values on the control panel display.

Cancel : Stop a job, exit a menu, or exit settings.

HP Officejet 6200 series all-in-one

20

21

22

23

24

(continued)

13

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19

25

26

Start Copy Black : Start a black and white copy job.

Start Copy Color : Start a color copy job.

Start Scan : Start a scan job and send it to the destination you selected using the

Scan To button.

On : Turn the HP all-in-one on or off. When the HP all-in-one is off, a minimal amount of power is still supplied to the device. To completely disconnect the power supply to the HP all-in-one, turn the device off, and then unplug the power cord.

On light : When lit, the On light indicates that the HP all-in-one is on. The light blinks while performing a job.

Scan To : Select a scan destination.

Menu : Select copy options, including Tray Select, Paper Type, Paper Size, and several other options, using the Menu button in the Copy area.

Reduce/Enlarge: Change the size of the photo or copy for printing.

Copy quality lights: Indicates selected copy quality.

Quality: Control the speed and quality of copies.

Control panel display: View menus and messages.

Redial/Pause: Redial the most recently dialed number, or insert a 3-second pause in a fax number.

Auto Answer: Set the fax function to answer the phone automatically when a fax is sent to the device.

Auto Answer light: When lit, the HP all-in-one is set to receive faxes automatically.

Menu Overview

The following tables provide a quick reference to top-level menus that appear on the

HP all-in-one color graphics display.

Copy Menu

Copy Menu

1. Number of Copies

2. Copy Paper Size

3. Copy Paper Type

4. Lighter/Darker

5. Enhancements

6. Color Intensity

7. Set New Defaults

User Guide 7

Chapter 1

Scan To menu

The Scan To menu lists scan destinations, including applications installed on your computer.

Note Depending on the applications installed on your computer, your Scan To menu might list scan destinations different than the ones shown here.

Scan To (USB - Windows)

1. HP Image Zone

2. Microsoft PowerPoint

3. Adobe Photoshop

4. HP Instant Share

Scan To (USB - Macintosh)

1. JPEG to HP Gallery

2. Microsoft Word

3. Microsoft PowerPoint

4. HP Instant Share

Fax Menu

Fax Menu

1. Fax Number

2. Fax Resolution

3. Lighter/Darker

4. How to Fax

5. Set New Defaults

Setup Menu

The Help Menu selection on the Setup Menu provides quick access to key help topics. Most of the information is presented on a connected Windows PC or

Macintosh computer screen.

Setup Menu

1. Help

2. Print Report

3. Speed Dial Setup

4. Basic Fax Setup

5. Advanced Fax Setup

6. Tools

7. Preferences

8 HP Officejet 6200 series all-in-one

(continued)

Setup Menu

Use the HP Image Zone to do more with your HP all-inone

The HP Image Zone software is installed on your computer when you set up your

HP all-in-one. For further information, see the Setup Guide that came with your device.

Access to the HP Image Zone software differs by operating system (OS). For example, if you have a PC and are running Windows, the HP Image Zone software entry point is the HP Director. If you have a Macintosh and are running OS X V10.1.5

or later, the HP Image Zone software entry point is the HP Image Zone window.

Regardless, the entry point serves as the launching pad for the HP Image Zone software and services.

You can quickly and easily expand the functionality of your HP all-in-one by using the

HP Image Zone software. Look for boxes like this throughout the guide that provide topic-specific tips and helpful information for your projects.

Access the HP Image Zone software (Windows)

Open the HP Director from the desktop icon, system tray icon, or the Start menu.

The HP Image Zone software features appear in the HP Director.

Note HP Image Zone software features are not available if you are using an

HP JetDirect 175x. For more information, see Connection information .

To open the HP Director

1 Do one of the following:

– On the Windows desktop, double-click the HP Director icon.

– In the system tray at the far right of the Windows taskbar, double-click the

Hewlett-Packard Digital Imaging Monitor icon.

– On the taskbar, click Start, point to Programs or All Programs, select HP, and then click HP Director.

2 In the Select Device box, click to see a list of installed devices.

3 Select the HP all-in-one.

Note The icons in the HP Director graphic below might appear differently on your computer. The HP Director is customized to display icons associated with the device that is selected. If the selected device is not equipped with a particular feature or function, then the icon for that feature or function does not display in the HP Director.

Tip If the HP Director on your computer does not contain any icons, an error might have occurred during the software installation. To correct this, use the Control Panel in Windows to completely uninstall the HP Image Zone software; then reinstall the software. For more information, see the Setup Guide that came with your HP all-in-one.

User Guide 9

Chapter 1

Button Name and Purpose

Scan Picture: Scans a photo, picture, or drawing and displays it in the

HP Image Zone.

Scan Document: Scans a document that contains text or both text and graphics, and displays it in your selected program.

Make Copies: Displays the Copy dialog box for the selected device, from which you can make a printed copy of your image or document. You can select the copy quality, number of copies, color, and size.

HP Image Zone: Displays the HP Image Zone, where you can:

● View and edit images

● Print photos in multiple sizes

● Make and print a photo album, postcard, or flyer

● Make a multimedia CD (only available if the HP Memories Disc software is installed)

● Share images through e-mail or a website

Note For information on additional features and menu items such as Software

Update, Creative Ideas, and HP Shopping, see the onscreen HP Image Zone Help.

Menu and list items are also available to help you select the device you want to use, check its status, adjust a variety of software settings, and access the onscreen help.

The following table explains these items.

Feature

Help

Purpose

Use this feature to access the HP Image Zone Help, which provides software help and troubleshooting information for your HP all-in-one.

Select Device Use this feature to select the device you want to use from the list of installed devices.

Settings

Status

Use this feature to view or change various settings for your HP all-in-one, such as print, scan, or copy.

Use this feature to display the current status of your HP all-in-one.

Open the HP Image Zone software (Macintosh OS X v10.1.5 or later)

Note Macintosh OS X v10.2.1 and v10.2.2 are not supported.

When you install the HP Image Zone software, the HP Image Zone icon is placed in the Dock.

10 HP Officejet 6200 series all-in-one

Note If you install more than one HP all-in-one, an HP Image Zone icon for each device is displayed in the Dock. For example, if you have an HP scanner and an

HP all-in-one installed, two HP Image Zone icons are present in the Dock, one for each device. However, if you installed two of the same kind of device (for example, two HP all-in-ones) only one HP Image Zone icon is displayed in the Dock to represent all devices of that kind.

You can access the HP Image Zone software in one of two ways:

● Through the HP Image Zone window

● Through the HP Image Zone Dock menu

Products

Icon

Open the HP Image Zone window

Select the HP Image Zone icon to open the HP Image Zone window. The HP Image

Zone window has two main elements:

● The display area for the Products/Services tabs

– The Products tab gives you access to many of the features of your HP imaging products, such as an installed products pop-up menu and a list of tasks available for the current product. The list may include tasks such as copy, scan, or fax. Clicking on a task opens an application to assist you with that task.

– The Services tab gives you access to digital imaging applications that can help you view, edit, manage, and share you images.

● The Search HP Image Zone Help text entry field

The Search HP Image Zone Help text entry field lets you search HP Image

Zone Help for keywords or phrases.

To open the HP Image Zone window

➔ Click the HP Image Zone icon in the Dock.

The HP Image Zone window appears.

The HP Image Zone window displays only the HP Image Zone features that are appropriate for the selected device.

Note The icons in the table below might appear differently on your computer. The

HP Image Zone window is customized to display feature icons associated with the device that is selected. If the selected device is not equipped with a particular feature or function, then that feature or function does not display in the HP Image Zone window.

Feature and Purpose

Scan Picture: Use this feature to scan an image and display it in the

HP Gallery.

Scan to OCR: Use this feature to scan text and display it in the selected destination text editing software program.

Note Availability of this feature varies by country/region.

User Guide 11

Chapter 1

(continued)

Products

Icon Feature and Purpose

Make Copies: Use this feature to make a copy in black and white or color.

Services

Icon Feature and Purpose

HP Gallery: Use this feature to display the HP Gallery to view and edit images.

HP Image Print: Use this feature to print images from an album using one of several templates available.

HP Instant Share: Use this feature to open the HP Instant Share client application software. From the client application software you can share photos with family and friends using HP Instant Share E-mail or upload photos to an online photo album or online photo finishing service.

In addition to the feature icons, several menu and list items allow you to select the device you want to use, adjust a variety of software settings, and access the onscreen help. The following table explains these items.

Feature Purpose

Select Device Use this feature to select the device you want to use from a list of installed devices.

Settings Use this feature to view or change various settings for your HP all-in-one, such as print, scan, or copy.

Search HP

Image Zone

Help

Use this feature to search the HP Image Zone Help, which provides software help and troubleshooting information for your HP all-in-one.

Display the HP Image Zone Dock menu

The HP Image Zone Dock menu provides a shortcut to HP Image Zone services. The

Dock menu automatically contains all of the applications available in the HP Image

Zone window Services tab list. You can also set HP Image Zone preferences to add other items to the menu, such as tasks from the Products tab list or HP Image Zone

Help.

12 HP Officejet 6200 series all-in-one

To display the HP Image Zone Dock menu

➔ Do one of the following:

– Set either HP Gallery or iPhoto as your preferred photo manager.

– Set additional options associated with your preferred photo manager.

– Customize the list of items displayed in the HP Image Zone Dock menu.

Access the HP Image Zone software (Macintosh OS earlier than X v10.1.5)

Note Macintosh OS 9 v9.1.5 and later and v9.2.6 and later are supported. Macintosh

OS X v10.0 and v10.0.4 are not supported.

The HP Director is the entry point to the HP Image Zone software. Depending on the capabilities of your HP all-in-one, the HP Director lets you initiate device functions such as scanning, copying, or faxing. You can also use the HP Director to open the

HP Gallery to view, modify, and manage images on your computer.

Use one of the following methods to open the HP Director. The methods are

Macintosh OS specific.

● Macintosh OS X: The HP Director opens automatically during HP Image Zone software installation, and an HP Director icon is created in the Dock for your device. To display the HP Director menu:

In the Dock, click the HP Director icon for your device.

The HP Director menu appears.

Note If you install several HP devices of different kinds (for example, an

HP all-in-one, a camera, and an HP scanner), an HP Director icon for each kind of device is displayed in the Dock. However, if you install two of the same kind of device (for example, you may have a laptop that you connect to two different HP all-in-one devices -- one at work and one at home) only one

HP Director icon is displayed in the Dock.

● Macintosh OS 9: The HP Director is a standalone application that must be opened before its features can be accessed. Use one of the following methods to open the HP Director:

– Double-click the HP Director alias on the desktop.

– Double-click the HP Director alias in the Applications:Hewlett-Packard:HP

Photo and Imaging Software folder.

The HP Director displays only the task buttons that pertain to the selected device.

Note The icons in the table below might appear differently on your computer. The

HP Director menu is customized to display feature icons associated with the device that is selected. If the selected device is not equipped with a particular feature or function, then the icon for that feature or function does not display.

Device Tasks

Icon Purpose

Scan Picture: Use this feature to scan an image and display it in the

HP Gallery.

User Guide 13

Chapter 1

(continued)

Device Tasks

Icon Purpose

Scan Document: Use this feature to scan text and display it in the selected destination text editing software program.

Note Availability of this feature varies by country/region.

Make Copies: Use this feature to make a copy in black and white or color.

Manage and Share

Icon Purpose

HP Gallery: Use this feature to display the HP Gallery to view and edit images.

In addition to the HP Gallery feature, several menu items without icons allow you to select other applications on your computer, change feature settings on your HP all-inone, and access the onscreen help. The following table explains these items.

Manage and Share

Feature

More

Applications

Purpose

Use this feature to select other applications on your computer.

HP on the Web Use this feature to select an HP website.

HP Help Use this feature to select a source for help with your HP all-in-one.

Settings Use this feature to view or change various settings for your HP all-in-one, such as print, scan, or copy.

14 HP Officejet 6200 series all-in-one

2

Find more information

A variety of resources, both printed and onscreen, provide information about setting up and using your HP all-in-one.

Setup Guide

The Setup Guide provides instructions for setting up your

HP all-in-one and installing software. Make sure you follow the steps in order.

If you have problems during setup, see Troubleshooting in the last section of the Setup Guide, or the Troubleshooting chapter in this guide.

HP Photosmart

2600 series printer

User Guide

User Guide

This User Guide contains information on how to use your

HP all-in-one, including troubleshooting tips and step-bystep instructions.

HP Image Zone Tour

The HP Image Zone Tour is a fun, interactive way to get a brief overview of the software included with your HP all-inone. You'll learn how HP Image Zone can help you edit, organize, and print your photos.

HP Director

The HP Director provides easy access to the software applications, default settings, status, and onscreen Help for your HP device. To start the HP Director, double-click the

HP Director icon from your desktop.

HP Image Zone Help

The HP Image Zone Help provides detailed information on using the software for your HP all-in-one.

● The Get step-by-step instructions topic provides information on using the HP Image Zone software with

HP devices.

● The Explore what you can do topic provides more information about the practical and creative things you can do with the HP Image Zone software and your HP devices.

● If you need further assistance or want to check for HP software updates, see the Troubleshooting and

support topic.

15 User Guide

Chapter 2

(continued) www.hp.com/support

Onscreen help from your device

Onscreen help is available from your device and contains additional information on select topics. Access the onscreen help from the control panel.

From the control panel, press the Setup button next to the ?

and then press 1 . Use the to scroll through the list of available topics. Highlight the appropriate topic and press OK .

Readme

The Readme file contains the most recent information which might not be found in other publications.

Install the software to access the Readme file.

If you have internet access, you can get help and support from the HP website. This website offers technical support, drivers, supplies, and ordering information.

16 HP Officejet 6200 series all-in-one

3

Connection information

Your HP all-in-one comes equipped with a USB port so you can connect directly to a computer using a USB cable. It also has networking capability which can be accessed by using an external print server (HP JetDirect 175x). The HP JetDirect can be purchased as an accessory for your HP all-in-one and lets you easily share your device through an existing Ethernet network.

Supported connection types

Description

USB connection

Windows printer sharing

Printer sharing

(Macintosh)

Networked by means of the HP JetDirect

175x (J6035C)

Availability of the

HP JetDirect product varies by country/ region.

Recommended number of connected computers for best performance

One computer connected by means of a USB cable to the device.

The USB port is located on the rear of the HP all-in-one.

Up to five.

The “host” computer must be on at all times in order to print from the other computers.

Supported software features

All features are supported from your computer.

All features resident on the host computer are supported. Only print is supported from the other computers.

Up to five.

The “host” computer must be on at all times in order to print from the other computers.

Up to five networkconnected computers.

All features resident on the host computer are supported. Only print is supported from the other computers.

Only print and

Webscan are supported from your computer. (For more information on

Webscan, see Use

Webscan

.)

Copy, fax, and printing are

Setup instructions

Follow the Setup

Guide for detailed instructions.

See the Windows

Printer Sharing setup instructions below.

See the Printer

Sharing setup instructions below.

For setup instructions, see

Set up the HP JetDirect

175x .

User Guide 17

Chapter 3

(continued)

Description Recommended number of connected computers for best performance

Supported software features

Setup instructions supported from the control panel of your

HP all-in-one.

Connect using a USB cable

Detailed instructions for connecting a computer to your HP all-in-one using a USB cable are included in the Setup Guide that came with your device.

Use Windows printer sharing

If your computer is on a network, and another computer on the network has an HP allin-one connected to it by means of a USB cable, you can use that device as your printer using Windows printer sharing. The computer directly connected to the HP allin-one acts as the host for the printer and has full feature functionality. Your computer, which is referred to as a client, has access only to the print features. All other functions must be performed on the host computer.

To enable Windows printer sharing

➔ Refer to the user guide that came with your computer or Windows onscreen Help.

Use printer sharing (Macintosh OS X)

If your computer is on a network, and another computer on the network has an HP allin-one connected to it by means of a USB cable, you can use that device as your printer using printer sharing. The computer directly connected to the HP all-in-one acts as the host for the printer and has full feature functionality. Your computer, which is referred to as a client, has access only to the print features. All other functions must be performed on the host computer.

To enable printer sharing

1 On the host computer, select System Preferences in the Dock.

The System Preferences window appears.

2 Select Sharing.

3 From the Services tab, click Printer Sharing.

Set up the HP JetDirect 175x

Your HP all-in-one can be shared by up to five computers on a local area network

(LAN) by using the HP JetDirect 175x as a print server for all computers on the network. Simply connect your HP JetDirect to your HP all-in-one and router or hub, and then run the HP JetDirect installation CD. The required printer drivers (INF file) are located on the installation CD for your HP all-in-one.

18 HP Officejet 6200 series all-in-one

User Guide

Note Using the HP JetDirect 175x, you can print and send a scan using Webscan from your computer; you can make copies, send a fax, and print from the control panel of your HP all-in-one.

To network connect your HP all-in-one using the HP JetDirect 175x (Windows)

1 Before you follow the steps below:

– Uninstall the HP Image Zone software from your computer if your HP all-inone has been connected to a computer with a USB cable and you now want to connect it to a network using an HP JetDirect. For more information, see

Uninstall and reinstall the software

.

– Use the Setup Guide for your HP all-in-one and follow the hardware setup instructions if you are performing an initial installation of both your HP all-inone and HP JetDirect 175x.

2 Follow the HP JetDirect 175x setup instructions to connect the print server to a

LAN.

3 Connect the HP JetDirect to the USB port on the rear of your HP all-in-one.

4 Insert the installation CD that was supplied with the HP JetDirect into your computer's CD-ROM drive.

You will use this CD to locate the HP JetDirect on the network.

5 Select Install to run the HP JetDirect installer.

6 When prompted, insert the HP all-in-one installation CD.

Note If you are performing an initial installation of your HP all-in-one and

HP JetDirect 175x, do not run the HP all-in-one setup wizard. Just install the drivers following the instructions below.

If you decide at some later date to connect your HP all-in-one using a USB cable, then insert the HP all-in-one installation CD and run the setup wizard.

7 Follow the steps appropriate for your operating system:

If you are using Windows XP or 2000: a Browse to the root directory of the CD and select the correct driver .inf for your HP all-in-one.

The printer driver file, located in the root directory, is hpoprn08.inf.

If you are using Windows 98 or ME: a Browse the CD for the "Drivers" folder and find the correct language subfolder.

For example, for English speaking customers, navigate to the \enu\drivers

\win9x_me directory, where enu is the English language directory and win9x_me is for Windows ME. The printer driver file is hpoupdrx.inf.

b Repeat for each of the drivers required.

8 Complete the installation.

Note If, at some later time, you want to connect to your PC using a USB cable, disconnect the HP JetDirect from your HP all-in-one, uninstall the HP printer driver from your computer, and follow the instructions provided in the Setup Guide that came with your HP all-in-one.

To network connect your HP all-in-one using the HP JetDirect 175x (Macintosh)

1 Follow the HP JetDirect 175x setup instructions to connect the print server to a

LAN.

19

Chapter 3

2 Connect the HP JetDirect to the USB port on the rear of your HP all-in-one.

3 Do one of the following:

– If you are performing an initial installation of your HP all-in-one, make sure you insert the HP all-in-one installation CD into the CD-ROM drive on your computer and run the HP all-in-one setup wizard.

The network support software for your computer is installed at this time.

When the installation is finished, the HP All-in-One Setup Assistant appears on your computer.

– From the Disk Drive, open the HP All-in-One Setup Assistant from the following location: Applications:Hewlett-Packard:HP Photo & Imaging

Software:HP AiO Software

The HP All-in-One Setup Assistant appears on your computer.

4 Follow the onscreen prompts and provide the information requested.

Note Make sure you click TCP/IP Network on the connection screen.

Use Webscan

Webscan lets you perform a basic scan through the HP JetDirect 175x using just a

Web browser. It also lets you perform the scan from your HP all-in-one without the device software installed on your computer. Just enter the IP address of the

HP JetDirect in a Web browser and access the HP JetDirect embedded Web server and Webscan.

The user interface for Webscan is unique to using the HP JetDirect and does not support scan-to destinations like the HP Image Zone scanning software. The e-mail functionality of Webscan is limited, so it is recommended you use the HP Image Zone scanning software if you are not connected using the HP JetDirect.

To use Webscan

1 Briefly press and release the test button on the rear of the HP JetDirect 175x.

The HP JetDirect network configuration page prints on the HP all-in-one.

2 Enter the IP address of the HP JetDirect (obtained from the network configuration page) in a Web browser on your computer.

The HP JetDirect Web server opens in the browser window.

3 Select Scan.

4 Follow the onscreen instructions.

20 HP Officejet 6200 series all-in-one

4

Work with photos

Your HP all-in-one allows you to transfer, edit, share, and print photos in several different ways. This chapter contains a brief overview of the wide range of options for performing each of these tasks, depending on your preferences and computer setup.

More detailed information for each task is available in other chapters within this guide, or in the onscreen HP Image Zone Help.

Transfer photos

You have several different options for transferring photos. You can transfer photos to your HP all-in-one or computer. For more information, see the section below specific to your operating system.

Transfer photos using a Windows PC

The graphic below shows several methods for transferring photos to your Windows

PC. For more information, see the list below the graphic.

A Transfer a photo by scanning a photo on your HP all-in-one directly to your

Windows PC using HP Instant Share.

B Transfer a photo from your HP digital camera to your Windows PC.

Note You can only print photos using the PictBridge camera port on the front of your

HP all-in-one. You cannot transfer photos from the camera to your computer using the

HP all-in-one PictBridge camera port.

Transfer photos using a Macintosh

The graphic below shows several methods for transferring photos to your Macintosh.

For more information, see the list below the graphic.

User Guide 21

Chapter 4

A Transfer a photo by scanning a photo on your HP all-in-one directly to your

Macintosh using HP Instant Share.

B Transfer a photo from your HP digital camera to your Macintosh.

Note You can only print photos using the PictBridge camera port on the front of your

HP all-in-one. You cannot transfer photos from the camera to your computer using the

HP all-in-one PictBridge camera port.

Edit photos

You have several different options for editing photos. For more information, see the section below specific to your operating system.

Edit photos using a Windows PC

The graphic below shows one method for editing photos using a Windows PC. For more information, see the description below the graphic.

Edit a photo on your Windows PC using the HP Image Zone software.

Edit photos using a Macintosh

The graphic below shows several methods for editing photos using a Macintosh. For more information, see the list below the graphic.

22 HP Officejet 6200 series all-in-one

A Edit a photo on your Macintosh using the HP Image Zone software.

B Edit a photo on your Macintosh using the iPhoto software.

Share photos

You have several different options for sharing photos with friends and family. For more information, see the section below specific to your operating system.

Share photos using a Windows PC

The graphic below shows one method for sharing photos using a Windows PC. For more information, see the information below the graphic.

Share photos from your USB-connected HP all-in-one using the HP Instant Share service. Scan the photos to the HP Instant Share destination. This sends the scanned image to the HP Instant Share tab within the HP Image Zone software. From there, you can select a service (such as e-mail) to send the photos through the HP Instant

Share service to your friends or family.

Share photos using a Macintosh

The graphic below shows one method for sharing photos using a Macintosh. For more information, see the information below the graphic.

User Guide

Share photos from your USB-connected HP all-in-one using the HP Instant Share service. Scan the photos to the HP Instant Share destination. This sends the scanned

23

Chapter 4 image to the HP Instant Share client application software. From there, you can select a service (such as e-mail) to send the photos through the HP Instant Share service to your friends or family.

Print photos

You have several different options for printing photos. For more information, see the section below specific to your operating system.

Print photos using a Windows PC

The graphic below shows several methods for printing photos using a Windows PC.

For more information, see the list below the graphic.

A Print photos from your PictBridge-compatible digital camera.

B Print photos from your camera using a software application (such as

HP Image Zone) on your Windows PC.

Print photos using a Macintosh

The graphic below shows several methods for printing photos using a Macintosh. For more information, see the list below the graphic.

24

A Print photos from your PictBridge-compatible digital camera.

B Print photos from your camera using a software application (such as

HP Image Zone) on your Macintosh.

HP Officejet 6200 series all-in-one

5

Load originals and load paper

This chapter provides instructions for loading originals in the automatic document feeder or on the glass to copy, scan, or fax; choosing the best paper type for your job; loading paper in the input tray; and avoiding paper jams.

Load originals

You can load an original for a copy, fax, or scan job in the automatic document feeder or on the glass. Originals that are loaded in the automatic document feeder will automatically be fed into the HP all-in-one.

Load an original in the automatic document feeder

You can copy, scan, or fax a multiple-page letter-, A4-, or legal-size document (up to

20 pages) by placing it in the document feeder tray.

Warning Do not load photos in the automatic document feeder; this might cause damage to your photos.

Note Some features, such as the Fit to Page and Fill Entire Page copy features, do not work when you load your originals in the automatic document feeder. For more information, see

Load an original on the glass .

To load an original in the automatic document feeder

1 Load your originals face up in the document feeder tray with the top of the page on the left. Keep sliding the paper leftward into the automatic document feeder until you hear a beep. This indicates that the HP all-in-one detected the pages you loaded.

The automatic document feeder holds a maximum of 20 sheets of plain paper.

Tip For more help on loading originals in the automatic document feeder, refer to the diagram engraved in the document feeder tray.

2 Slide the paper guides inward until they stop at the left and right edges of the paper.

Load an original on the glass

You can copy, scan, or fax up to letter- or A4-size single-page originals by loading them on the glass, as described here. If your original contains multiple full-size pages,

User Guide 25

Chapter 5 load it in the automatic document feeder. For more information, see

Load an original in the automatic document feeder .

Note Many of the special features will not work correctly if the glass and lid backing are not clean. For more information, see

Clean the HP all-in-one .

To load an original on the glass

1 Remove all originals from the document feeder tray, and then lift the lid on the

HP all-in-one.

2 Place your original face down on the right front corner of the glass.

Tip For more help on loading an original, refer to the guides along the front and right edges of the glass.

3 Close the lid.

Choose papers for printing and copying

You can use many types and sizes of paper in your HP all-in-one. Review the following recommendations to get the best printing and copying quality. Whenever you change paper types or sizes, remember to change those settings.

Recommended papers

If you want the best print quality, HP recommends using HP papers that are specifically designed for the type of project you are printing. If you are printing photos, for example, load glossy or matte photo paper in the input tray. If you are printing a brochure or presentation, use a type of paper specifically designed for that purpose.

For more information about HP papers, see the onscreen HP Image Zone Help, or go to www.hp.com/support .

Papers to avoid

Using paper that is too thin, paper that has a slick texture, or paper that stretches easily can cause paper jams. Using paper that has a heavy texture or does not accept ink can cause printed images to smear, bleed, or not fill in completely.

26 HP Officejet 6200 series all-in-one

We do not recommend printing to the following papers:

● Paper with cutouts or perforations (unless specifically designed for use with HP inkjet devices).

● Highly textured stock, such as linen. It may not print evenly, and the ink can bleed into these papers.

● Extremely smooth, shiny, or coated papers not specifically designed for your

HP all-in-one. They can jam the HP all-in-one or repel the ink.

● Multi-part forms (such as duplicate and triplicate forms). They can wrinkle or get stuck. The ink is also more likely to smear.

● Envelopes with clasps or windows.

● Banner paper.

We do not recommend copying to the following papers:

● Any size paper other than letter, A4, 10 by 15 cm (4 by 6 inch), 5 by 7 inch,

Hagaki, L, or legal. Depending on your country/region, some of these papers might not be available to you.

● Paper with cutouts or perforations (unless specifically designed for use with

HP inkjet devices).

● Envelopes.

● Banner paper.

● Transparency film other than HP Premium Inkjet Transparency Film or

HP Premium Plus Inkjet Transparency Film.

● Multiple-part forms or label stock.

Load paper

This section describes the procedure for loading different types and sizes of paper into your HP all-in-one for your copies, printouts, or faxes.

Tip To help prevent rips, wrinkles, and curled or bent edges, store all paper flat in a resealable bag. If the paper is not stored properly, extreme changes in temperature and humidity might result in curled paper that does not work well in the HP all-in-one.

Load full-size paper

You can load many types of letter, A4, or legal paper into the input tray of your HP allin-one.

To load full-size paper in the input tray

1 Remove the output tray, and slide the paper-width guide to its outermost position.

User Guide 27

Chapter 5

2 Tap a stack of paper on a flat surface to align the edges, and then check the paper for the following:

– Make sure it is free of rips, dust, wrinkles, and curled or bent edges.

– Make sure all the paper in the stack is the same size and type.

3 Insert the stack of paper into the input tray with the short edge forward and the print side down. Slide the stack of paper forward until it stops.

Note Make sure that the HP all-in-one is idle and silent when you load paper into the input tray. If the HP all-in-one is servicing the print cartridges or otherwise engaged in a task, the paper stop inside the device might not be in place. You could push the paper too far forward, causing the HP all-in-one to eject blank pages.

Tip If you are using letterhead, insert the top of the page first with the print side down. For more help on loading full-size paper and letterhead, refer to the diagram engraved in the base of the input tray.

4 Slide the paper-width guide inward until it stops at the edges of the paper.

Do not overload the input tray; make sure the stack of paper fits within the input tray and is no higher than the top of the paper-width guide.

28

5 Replace the output tray.

HP Officejet 6200 series all-in-one

6 Pull the output tray extender toward you, as far as it will go. Flip the paper catch at the end of the output tray extender to open the extender the rest of the way.

Load 10 by 15 cm (4 by 6 inch) photo paper

You can load 10 by 15 cm (4 by 6 inch) photo paper into the paper tray of your HP allin-one. For the best results, use a recommended type of 10 by 15 cm (4 by 6 inch) photo paper. For more information, see

Recommended papers .

In addition, for best results, set the paper type and paper size before copying or printing. For information on changing paper settings, see the onscreen HP Image

Zone Help.

Tip To help prevent rips, wrinkles, and curled or bent edges, store all paper flat in a resealable bag. If the paper is not stored properly, extreme changes in temperature and humidity might result in curled paper that does not work well in the HP all-in-one.

To load 10 by 15 cm (4 by 6 inch) photo paper in the input tray

1 Remove the output tray.

2 Remove all paper from the input tray.

3 Insert the stack of photo paper into the far right side of the input tray with the short edge forward and the glossy side down. Slide the stack of photo paper forward until it stops.

If the photo paper you are using has perforated tabs, load the photo paper so that the tabs are closest to you.

4 Slide the paper-width guide inward against the stack of photo paper until it stops.

Do not overload the input tray; make sure the stack of photo paper fits within the input tray and is no higher than the top of the paper-width guide.

User Guide 29

Chapter 5

5 Replace the output tray.

Load postcards or Hagaki cards

You can load postcards or Hagaki cards into the input tray of your HP all-in-one.

For the best results, set the paper type and size before printing or copying. For more information, see the onscreen HP Image Zone Help.

To load postcards or Hagaki cards in the input tray

1 Remove the output tray.

2 Remove all paper from the input tray.

3 Insert the stack of cards into the far right side of the input tray with the short edge forward and the print side down. Slide the stack of cards forward until it stops.

4 Slide the paper-width guide inward against the stack of cards until it stops.

Do not overload the input tray; make sure the stack of cards fits within the input tray and is no higher than the top of the paper-width guide.

5 Replace the output tray.

Load envelopes

You can load one or more envelopes into the input tray of your HP all-in-one. Do not use shiny or embossed envelopes or envelopes that have clasps or windows.

Note For specific details on how to format text for printing on envelopes, consult the help files in your word processing software. For best results, consider using a label for the return address on envelopes.

To load envelopes

1 Remove the output tray.

2 Remove all paper from the input tray.

3 Insert one or more envelopes into the far right side of the input tray with the envelope flaps up and to the left. Slide the stack of envelopes forward until it stops.

30 HP Officejet 6200 series all-in-one

Tip For more help on loading envelopes, refer to the diagram engraved in the base of the input tray.

4 Slide the paper-width guide inward against the stack of envelopes until it stops.

Do not overload the input tray; make sure the stack of envelopes fits within the input tray and is no higher than the top of the paper-width guide.

5 Replace the output tray.

Load other types of paper

The following table provides guidelines for loading certain types of paper. For best results, adjust the paper settings each time you change paper sizes or paper types.

For information on changing paper settings, see the onscreen HP Image Zone Help.

Note Not all paper sizes and paper types are available with all the functions on the

HP all-in-one. Some paper sizes and paper types can only be used if you are starting a print job from the Print dialog box in a software application. They are not available for copying or faxing. Papers that are only available for printing from a software application are indicated as such, below.

Paper

HP papers

Tips

● HP Premium Paper: Locate the gray arrow on the nonprinting side of the paper, and then slide the paper into the input tray with the arrow side facing up.

● HP Premium Inkjet Transparency Film: Insert the film so that the white transparency strip (with arrows and the HP logo) is on top and is going into the input tray first.

Note The HP all-in-one cannot automatically detect transparency film. For best results, set the paper type to transparency film before printing or copying onto transparency film.

● HP Iron-On Transfers: Flatten the transfer sheet completely before using it; do not load curled sheets. (To prevent curling, keep transfer sheets sealed in the original package until you are ready to use them.) Locate the blue stripe on the nonprinting side of the transfer paper and then manually feed one sheet at a time into the input tray with the blue stripe facing up.

● HP Matte Greeting Cards, HP Photo Greeting Cards, or

HP Textured Greeting Cards: Insert a small stack of HP greeting

User Guide 31

Chapter 5

(continued)

Paper

Labels

(for printing from a software application only)

Tips card paper into the input tray with the print side down; slide the stack of cards forward until it stops.

Always use letter or A4 label sheets designed for use with HP inkjet devices (such as Avery inkjet labels), and make sure that the labels are not more than two years old. Labels on older sheets might peel off when the paper is pulled through the HP all-in-one, causing subsequent paper jams.

1 Fan the stack of labels to make sure none of the pages are sticking together.

2 Place a stack of label sheets on top of full-size plain paper in the input tray, label side down. Do not insert labels one sheet at a time.

Avoid paper jams

To help avoid paper jams, follow these guidelines:

● Prevent curled or wrinkled paper by storing all unused paper flat in a resealable bag.

● Remove printed papers from the output tray frequently.

● Ensure that paper loaded in the input tray lays flat and the edges are not bent or torn.

● Do not combine different paper types and paper sizes in the input tray; the entire stack of paper in the input tray must be the same size and type.

● Adjust the paper-width guide in the input tray to fit snugly against all paper. Make sure the paper-width guide does not bend the paper in the input tray.

● Do not force paper too far forward in the input tray.

● Use paper types that are recommended for your HP all-in-one. For more information, see

Choose papers for printing and copying

.

For more information about clearing paper jams, see Paper troubleshooting

.

32 HP Officejet 6200 series all-in-one

6

Use a PictBridge camera

The HP all-in-one supports the PictBridge standard, which lets you connect any

PictBridge-compatible digital camera to the camera port and print JPEG photos contained on the memory card in the camera. The photos are printed directly from the digital camera. For more information about printing from your camera, see the documentation that came with your digital camera.

To print photos from a PictBridge-compatible camera

1 Make sure the HP all-in-one is turned on and that the initialization process is finished.

2 Connect your PictBridge-compatible digital camera to the camera port on the front of your HP all-in-one using the USB cable supplied with your camera.

3 Turn on your camera and make sure it is in PictBridge mode.

Note When the camera is connected correctly, the status light next to the camera port blinks while the camera is being accessed. The light also stops blinking and stays lit when printing from the camera.

If the camera is not PictBridge-compliant or is not in PictBridge mode, the status light blinks amber and an error message displays on your computer monitor (if you have the HP all-in-one software installed). Disconnect the camera, correct the problem on the camera and reconnect. For more information about PictBridge camera port troubleshooting, see the 6200 series Troubleshooting section in the HP Image

Zone Help.

After you successfully connect your PictBridge-compliant camera to the HP all-in-one, you can print your photos. Make sure the size of the paper loaded in the HP all-in-one matches the setting on your camera. If the paper size setting on your camera is set to the default, the HP all-in-one uses the paper that is currently loaded in the input tray.

Refer to the user guide that came with your camera for detailed information on printing from the camera.

Tip If your digital camera is an HP model that does not support PictBridge, you can still print directly to the HP all-in-one. Connect the camera to the USB port on the back of the HP all-in-one instead of to the camera port. Direct-printing from the back port works with HP digital cameras only.

User Guide 33

Chapter 6

34 HP Officejet 6200 series all-in-one

7

Use the copy features

The HP all-in-one allows you to produce high-quality color and black-and-white copies on a variety of paper types, including transparencies. You can enlarge or reduce the size of an original to fit a specific paper size, adjust the darkness and color intensity of the copy, and use special features to make high-quality copies of photos, including 10 by 15 cm (4 by 6 inch) borderless copies.

This chapter provides instructions for increasing copy speed, enhancing copy quality, setting the number of copies to print, guidelines for choosing the best paper type and size for your job, and making iron-on transfers.

Tip For the best copy performance on standard copy projects, set the paper size to

Letter or A4 , the paper type to Plain Paper , and the copy quality to Fast .

For information on setting the paper size, see Set the copy paper size

.

For information on setting the paper type, see

Set the copy paper type

.

For information on setting the copy quality, see Increase copy speed or quality

.

You can learn how to perform photo copy projects, such as making borderless copies of photos, enlarging and reducing the copies of photos to suit your preference, making multiple copies of photos on a page, and making quality enhancements to copies of faded photos.

Make a 10 by 15 cm (4 by 6 inch) borderless copy of a photo .

Copy a 10 by 15 cm (4 by 6 inch) photo onto a full-size page .

Enhance light areas of your copy .

Set the copy paper size

You can set the paper size on your HP all-in-one. The paper size you select should match what is loaded in your input tray. The default paper size setting for copying is

Automatic , which causes the HP all-in-one to detect the size of paper in the input tray.

Paper type

Copier, multi-purpose, or plain papers

Inkjet papers

Iron-on transfers

Letterhead

Photo papers

Suggested paper size settings

Letter or A4

Letter or A4

Letter or A4

Letter , Legal or A4

10x15 cm or 10x15 cm Borderless

4x6 inches or 4x6 Borderless

5x7 inches or 5x7 Borderless

User Guide 35

Chapter 7

(continued)

Paper type

Hagaki cards

Transparency films

Suggested paper size settings

Letter or Letter Borderless

A4 or A4 Borderless

L-size or L-size Borderless

Hagaki or Hagaki Borderless

Letter or A4

To set the paper size from the control panel

1 In the Copy area, press Menu until Copy Paper Size appears.

2 Press until the appropriate paper size appears.

3 Press OK to choose the displayed paper size.

Set the copy paper type

You can set the paper type on your HP all-in-one. The default paper type setting for copying is Automatic , which causes the HP all-in-one to detect the type of paper in the input tray.

If you copy onto special papers, or if you experience poor print quality by using the

Automatic setting, you can set the paper type manually.

To set the paper type from the control panel

1 In the Copy area, press Menu until Copy Paper Type appears.

2 Press until the paper type setting you want appears, and then press OK .

Refer to the following table to determine which paper type setting to choose based on the paper loaded in the input tray.

Paper type

Copier paper or letterhead

HP Bright White Paper

HP Premium Plus Photo Paper, Glossy

HP Premium Plus Photo Paper, Matte

HP Premium Plus 4 by 6 inch Photo Paper

HP Photo Paper

HP Everyday Photo Paper

HP Everyday Photo Paper, Semi Gloss

Other photo paper

HP Iron-On Transfer

HP Iron-On Transfer

Control panel setting

Plain Paper

Plain Paper

Premium Photo

Premium Photo

Premium Photo

Photo Paper

Everyday Photo

Everyday Matte

Other Photo

Iron-On

Iron-On Mirrored

36 HP Officejet 6200 series all-in-one

(continued)

Paper type

HP Premium Paper

Other inkjet paper

Control panel setting

Premium Inkjet

Premium Inkjet

HP Professional Brochure & Flyer Paper (Glossy) Brochure Glossy

HP Professional Brochure & Flyer Paper (Matte) Brochure Matte

Transparency HP Premium or Premium Plus Inkjet

Transparency Film

Other transparency film Transparency

Plain Hagaki

Glossy Hagaki

L (Japan only)

Plain Paper

Premium Photo

Premium Photo

Increase copy speed or quality

The HP all-in-one provides three options that affect copy speed and quality:

● Best produces the highest quality for all paper and eliminates the banding

(striping) effect that sometimes occurs in solid areas. Best copies more slowly than the other quality settings.

● Normal delivers high-quality output and is the recommended setting for most of your copying. Normal copies faster than Best .

● Fast copies faster than the Normal setting. The text is comparable to the quality of the Normal setting, but the graphics might be lower quality. The Fast setting uses less ink and extends the life of your print cartridges.

To change the copy quality from the control panel

1 Make sure you have paper loaded in the input tray.

2 Load your original face down on the right front corner of the glass or face up in the document feeder tray.

If you use the document feeder tray, place the pages so that the top of the document goes in first.

3 In the Copy area, press Quality until you illuminate the light next to a quality setting.

4 Press Start Copy Black or Start Copy Color .

Change default copy settings

When you change copy settings from the control panel, the settings apply only to the current copy job. To apply copy settings to all future copy jobs, you can save the settings as defaults.

When you change copy settings from the control panel or the HP Director, the settings apply only to the current copy job. To apply copy settings to all future copy jobs, you can save the settings as defaults.

User Guide 37

Chapter 7

To set default copy settings from the control panel

1 Make any needed changes to the Copy settings.

2 In the Copy area, press Menu until Set New Defaults appears.

3 Press until Yes appears.

4 Press OK to accept the settings as the new default settings.

The settings you specify here are only saved on the HP all-in-one. They do not adjust the settings in the software. You can save your most frequently used settings by using the HP Image Zone software that came with your HP all-in-one. For more information, see the onscreen HP Image Zone Help.

Make multiple copies of the same original

You can set the number of copies that you want to print by using the Number of

Copies option.

1 Make sure you have paper loaded in the input tray.

2 Load your original face down on the right front corner of the glass or face up in the document feeder tray.

If you use the document feeder tray, place the pages so that the top of the document goes in first.

3 In the Copy area, press Menu until Number of Copies appears.

4 Press or use the keypad to enter the number of copies, up to the maximum.

(The maximum number of copies varies by model.)

Tip If you hold down either of the arrow buttons, the number of copies changes by increments of 5 to make it easier to set a large number of copies.

5 Press Start Copy Black or Start Copy Color .

In this example, the HP all-in-one makes three copies of the original 10 by 15 cm

(4 by 6 inch) photo.

Copy a two-page black-and-white document

You can use the HP all-in-one to copy a single- or multiple-page document in color or black and white. In this example, the HP all-in-one is used to copy a two-page blackand-white original.

38

To copy a two-page document from the control panel

1 Make sure you have paper loaded in the input tray.

HP Officejet 6200 series all-in-one

2 Load your letter- or A4-sized originals in the document feeder tray. Place the pages so that the top of the document goes in first.

3 Press Start Copy Black .

Make a 10 by 15 cm (4 by 6 inch) borderless copy of a photo

For the best quality when copying a photo, load photo paper in the input tray and change your copy settings for the correct paper type and photo enhancement. You might also want to use the photo print cartridge for superior print quality. With the tri-

color and photo print cartridges installed, you have a six-ink system. See Use a photo print cartridge

for more information.

To copy a photo from the control panel

1 Load 10 by 15 cm (4 by 6 inch) photo paper in the input tray.

Tip When making borderless copies, you must have photo paper (or other specialty paper) loaded.

2 Load your original photo face down on the right front corner of the glass.

Position the photo on the glass so the long edge of the photo is along the front edge of the glass.

3 Press Start Copy Color .

The HP all-in-one makes a 10 by 15 cm (4 by 6 inch) borderless copy of your original photo, as shown below.

Tip If the output is not borderless, then set the paper size to 10x15 cm

Borderless or 4x6 Borderless , set the paper type to Photo Paper , set the

Photo enhancement, and then try again.

For more information on setting the paper size, see

Set the copy paper size .

For information on setting the paper type, see

Set the copy paper type

.

For information on setting the Photo enhancement, see

Enhance light areas of your copy

.

Copy a 10 by 15 cm (4 by 6 inch) photo onto a full-size page

You can use the Fill Entire Page setting to enlarge or reduce your original to fill the printable area of the paper size loaded in the input tray. In this example, Fill Entire

Page is used to enlarge a 10 by 15 cm (4 by 6 inch) photo to create a full-size borderless copy. When copying a photo, you might want to use the photo print cartridge for superior print quality. With the tri-color and photo print cartridges installed, you have a six-ink system. See

Use a photo print cartridge for more

information.

User Guide 39

Chapter 7

Note In order to achieve a borderless print without changing the proportions of the original, the HP all-in-one might crop some of the image around the margins. In most cases, this cropping will not be noticeable.

To copy a photo onto a full-size page from the control panel

Note This feature will not work correctly if the glass and lid backing are not clean.

For more information, see

Clean the HP all-in-one .

1 Load letter or A4 photo paper in the input tray.

Tip When making borderless copies, you must have photo paper (or other specialty paper) loaded.

2 Load your original photo face down on the right front corner of the glass.

Position the photo on the glass so the long edge of the photo is along the front edge of the glass.

3 In the Copy area, press Reduce/Enlarge until Fill Entire Page appears.

4 Press Start Copy Color .

Tip If the output is not borderless, then set the paper size to Letter Borderless or A4 Borderless , set the paper type to Photo Paper , set the Photo enhancement, and then try again.

For more information on setting the paper size, see Set the copy paper size

.

For information on setting the paper type, see Set the copy paper type .

For information on setting the Photo

enhancement, see Enhance light areas of your copy

.

Resize an original to fit onto letter or A4 paper

If the image or text on your original fills the entire sheet with no margins, use Fit to

Page or Full Page 91% to reduce your original and prevent unwanted cropping of the text or images at the edges of the sheet.

40 HP Officejet 6200 series all-in-one

Tip You can also enlarge a small photo to fit within the printable area of a full-size page. In order to do this without changing the proportions of the original or cropping the edges, the HP all-in-one might leave an uneven amount of white space around the edges of the paper.

To resize a document from the control panel

1 Make sure you have paper loaded in the input tray.

2 Load your original face down on the right front corner of the glass or face up in the document feeder tray.

Place the page in the document feeder tray so that the top of the document goes in first.

3 In the Copy area, do one of the following:

– If you loaded your original in the document feeder tray, press Reduce/

Enlarge until Full Page 91% appears.

– If you want to use Fit to Page , press Reduce/Enlarge until Fit to Page appears.

4 Press Start Copy Black or Start Copy Color .

Resize an original using custom settings

You can use your own custom settings to reduce or enlarge a copy of a document.

To set a custom size from the control panel

1 Make sure you have paper loaded in the input tray.

2 Load your original face down on the right front corner of the glass or face up in the document feeder tray.

3 In the Copy area, press Reduce/Enlarge until Custom 100% appears.

4 Press or use the keypad to enter a percentage to reduce or enlarge the copy, and then press OK .

(The minimum and maximum percentage to resize a copy varies by model.)

5 Press Start Copy Black or Start Copy Color .

Copy a legal-size document onto letter paper

You can use the Legal > Ltr 72% setting to reduce a copy of a legal-size document to a size that fits onto letter paper.

Note The percentage in the example, Legal > Ltr 72% , might not match the percentage that appears in the control panel display.

1 Make sure you have paper loaded in the input tray.

2 Load your legal-size document face up in the document feeder tray with the top of the page on the left.

3 In the Copy area, press Reduce/Enlarge until Legal > Ltr 72% appears.

4 Press Start Copy Black or Start Copy Color .

The HP all-in-one reduces the size of your original to fit within the printable area of the letter paper, as shown below.

User Guide 41

Chapter 7

Copy a faded original

You can use the Lighter/Darker option to adjust the lightness and darkness of the copies you make. You can also adjust the color intensity to make colors on your copy more vivid or more subtle.

1 Make sure you have paper loaded in the input tray.

2 Load your original face down on the right front corner of the glass or face up in the document feeder tray.

If you use the document feeder tray, place the pages so that the top of the document goes in first.

3 In the Copy area, press Menu until Lighter/Darker appears.

4 Press to darken the copy, and then press OK .

Note You can also press to lighten the copy.

5 In the Copy area, press Menu until Color Intensity appears.

The range of color intensity values appears as a scale on the control panel display.

6 Press to make the image more vivid, and then press OK .

Note You can also press to make the image more pale.

7 Press Start Copy Black or Start Copy Color .

Copy a document that has been faxed several times

You can use the Enhancements feature to adjust the quality of text documents by sharpening edges of black text or adjust photographs by enhancing light colors that might otherwise appear white.

The Mixed enhancement is the default option. Use the Mixed enhancement to sharpen edges of most originals.

To copy a blurred document

1 Make sure you have paper loaded in the input tray.

2 Load your original face down on the right front corner of the glass or face up in the document feeder tray.

If you use the document feeder tray, place the pages so that the top of the document goes in first.

3 In the Copy area, press Menu until Enhancements appears.

4 Press until the Text setting appears, and then press OK .

5 Press Start Copy Black or Start Copy Color .

If any of the following occur, turn off Text enhancement by selecting Photo or None :

● Stray dots of color surround some text on your copies

● Large, black typefaces look splotchy (not smooth)

42 HP Officejet 6200 series all-in-one

● Thin, colored objects or lines contain black sections

● Horizontal grainy or white bands appear in light- to medium-gray areas

Enhance light areas of your copy

You can use Photo enhancements to enhance light colors that might otherwise appear white. You can also use Photo enhancements to eliminate or reduce any of the following that might occur when copying with Text enhancements:

● Stray dots of color surround some text on your copies

● Large, black typefaces look splotchy (not smooth)

● Thin, colored objects or lines contain black sections

● Horizontal grainy or white bands appear in light- to medium-gray areas

To copy an overexposed photo

1 Make sure you have paper loaded in the input tray.

2 Load your original photo face down on the right front corner of the glass.

Position the photo on the glass so the long edge of the photo is along the front edge of the glass.

3 In the Copy area, press Menu until Enhancements appears.

4 Press until the Photo enhancement setting appears, and then press OK .

5 Press Start Copy Color .

It is easy to set Enhancement settings for photos and other documents you copy by using the HP Image Zone software that came with your HP all-in-one. With one click of your mouse button, you can set a photo to copy with Photo enhancements, a text document to copy with Text enhancements, or a document that contains both images and text to copy with both Photo and Text enhancements turned on. For more information, see the onscreen HP Image Zone Help.

Prepare a color iron-on transfer

You can copy an image or text onto an iron-on transfer, then iron it onto a T-shirt, pillow cover, place mat, or other piece of fabric.

Tip Practice applying an iron-on transfer on an old garment first.

1 Load the iron-on transfer paper in the input tray.

2 Load your original face down on the right front corner of the glass.

If you are copying a photo, position the photo on the glass so the long edge of the photo is along the front edge of the glass.

3 In the Copy area, press Menu until Copy Paper Type appears.

4 Press until Iron-On or Iron-On Mirrored appears, and then press OK .

Note Select Iron-On as the paper type for dark-colored fabrics, and Iron-On

Mirrored for white and light-colored fabrics.

5 Press Start Copy Black or Start Copy Color .

Note When you select Iron-On Mirrored as the paper type, the HP all-in-one copies a mirror image of your original automatically so that it will appear properly when you iron it onto fabric.

User Guide 43

Chapter 7

Stop copying

➔ To stop copying, press Cancel on the control panel.

44 HP Officejet 6200 series all-in-one

8

Use the scan features

Scanning is the process of converting text and pictures into an electronic format for your computer. You can scan just about anything: photos, magazine articles, and text documents, as long as you are careful not to scratch the glass on your HP all-in-one.

You can use the scanning features of your HP all-in-one to do the following:

● Scan text from an article into your word processor and quote it in a report.

● Print business cards and brochures by scanning a logo and using it in your publishing software.

● Send photos to friends and relatives by scanning your favorite prints and including them in e-mail messages.

● Create a photographic inventory of your house or office.

● Archive treasured photos in an electronic scrapbook.

Note Scanning text (also known as optical character recognition or OCR) lets you bring the content of magazine articles, books, and other printed matter into your favorite word processor (and many other programs) as fully editable text. Learning to do OCR right is important if you want to obtain the best results. Do not expect scanned text documents to be letter-perfect the first time you use your OCR software.

Using OCR software is an art that takes time and practice to master.

For more information about scanning documents, especially documents containing both text and graphics, see the documentation that came with your OCR software.

To use the scan features, your HP all-in-one and computer must be connected and turned on. The HP all-in-one software must also be installed and running on your computer prior to scanning. To verify that the HP all-in-one software is running on a

Windows PC, look for the HP all-in-one icon in the system tray at the lower right side of the screen, near the time. On a Macintosh, the HP all-in-one software is always running.

Note Closing the HP Windows system tray icon can cause your HP all-in-one to lose some of its scan functionality and result in the No Connection error message. If this happens, you can restore full functionality by restarting your computer or by starting the HP Image Zone software.

For information about how to scan from the computer, and how to adjust, resize, rotate, crop, and sharpen your scans, see the onscreen HP Image Zone Help that came with your software.

This chapter contains information on: sending a scan to and from different destinations, and adjusting the preview image.

Scan to an application

Follow these steps if your HP all-in-one is directly connected to a computer through a

USB cable.

You can scan originals placed on the glass directly from the control panel.

User Guide 45

Chapter 8

Note The menus shown in this section may vary in content depending on your computer's operating system and which applications you set up as scan destinations in the HP Image Zone.

To send a scan to an application

1 Load your original face down in the right front corner of the glass.

2 In the Scan area, press the Scan To button.

The Scan To menu appears, listing destinations, including applications, for anything you scan. The default destination is whichever one you selected the last time you used this menu. You designate which applications and other destinations appear on the Scan To menu by using the HP Image Zone on your computer.

3 To select an application to receive the scan, use or to select it, and then press OK or Start Scan .

A preview image of the scan appears in the HP Scan window on the computer, where you can edit it.

For more information about editing a preview image, see the onscreen HP Image

Zone Help that came with your software.

4 Make any edits to the preview image in the HP Scan window. When you have finished, click Accept.

The HP all-in-one sends the scan to the selected application. For example, if you chose the HP Image Zone software (Windows) or JPEG to HP Gallery

(Macintosh), it automatically opens and displays the image.

The HP Image Zone has many tools that you can use to edit your scanned image.

You can improve the overall image quality by adjusting the brightness, sharpness, color tone, or saturation. You can also crop, straighten, rotate, or resize the image.

When the scanned image looks just the way you want it, you can open it in another application, send it through e-mail, save it to a file, or print it. For more information about using the HP Image Zone, see the onscreen HP Image Zone Help.

Stop scanning

➔ To stop scanning, press Cancel on the control panel.

46 HP Officejet 6200 series all-in-one

9

Print from your computer

The HP all-in-one can be used with any software application that allows printing. The instructions vary slightly depending on whether you are printing from a Windows PC or a Macintosh. Make sure you follow the instructions for your operating system in this chapter.

In addition to the printing capabilities described in this chapter, you can print special print jobs such as borderless prints and newsletters; print images directly from a digital camera that supports PictBridge; and use scanned images in printing projects in the HP Image Zone.

● For more information on printing from a digital camera, see

Use a PictBridge camera .

● For more information on performing special print jobs or printing images in the

HP Image Zone, see the onscreen HP Image Zone Help.

Print from a software application

Most print settings are automatically handled by the software application you are printing from or by HP ColorSmart technology. You need to change the settings manually only when you change print quality, print on specific types of paper or transparency film, or use special features.

To print from the software application you used to create your document

(Windows users)

1 Make sure you have paper loaded in the input tray.

2 On the File menu in your software application, click Print.

3 Select the HP all-in-one as the printer.

4 If you need to change settings, click the button that opens the Properties dialog box.

Depending on your software application, this button might be called Properties,

Options, Printer Setup, or Printer.

5 Select the appropriate options for your print job by using the features available in the Paper/Quality, Finishing, Effects, Basics, and Color tabs.

Tip You can easily select the appropriate options for your print job by choosing one of the predefined print tasks on the Printing Shortcuts tab. Click a type of print task in the What do you want to do? list. The default settings for that type of print task are set, and summarized on the Printing Shortcuts tab. If necessary, you can adjust the settings here, or you can make your changes on the other tabs in the Properties dialog box.

6 Click OK to close the Properties dialog box.

7 Click Print or OK to begin printing.

To print from the software application you used to create your document

(Macintosh users)

1 Make sure you have paper loaded in the input tray.

User Guide 47

Chapter 9

2 Select the HP all-in-one in the Chooser (OS 9), Print Center (OS 10.2 or earlier), or Printer Setup Utility (OS 10.3 or later) before you begin printing.

3 From the File menu in your software application, choose Page Setup.

The Page Setup dialog box appears, allowing you to specify the paper size, orientation, and scaling.

4 Specify the page attributes:

– Choose the paper size.

– Select the orientation.

– Enter the scaling percentage.

Note For OS 9, the Page Setup dialog box also includes options to print a mirrored (or reversed) version of the image, and to adjust the page margins for two-sided printing.

5 Click OK.

6 From the File menu in your software application, choose Print.

The Print dialog box appears. If you are using OS 9, the General panel opens. If you are using OS X, the Copies & Pages panel opens.

7 Change the print settings for each option in the pop-up menu, as appropriate for your project.

8 Click Print to begin printing.

Change the print settings

You can customize the print settings of the HP all-in-one to handle nearly any print task.

Windows users

Before you change print settings, you should decide if you want to change the settings for the current print job only, or if you want to make the settings the defaults for all future print jobs. How you display print settings depends on whether or not you want to apply the change to all future print jobs or just to the current print job.

To change the print settings for all future jobs

1 In the HP Director, click Settings, point to Print Settings, and then click Printer

Settings.

2 Make changes to the print settings, and click OK.

To change the print settings for the current job

1 On the File menu in your software application, click Print.

2 Make sure the HP all-in-one is the selected printer.

3 Click the button that opens the Properties dialog box.

Depending on your software application, this button might be called Properties,

Options, Printer Setup, or Printer.

4 Make changes to the print settings, and click OK.

5 Click Print or OK in the Print dialog box to print the job.

48 HP Officejet 6200 series all-in-one

Macintosh users

Use the Page Setup and Print dialog boxes to change the settings for your print job.

Which dialog box you use depends on which setting you want to change.

To change the paper size, orientation, or scaling percentage

1 Select the HP all-in-one in the Chooser (OS 9), Print Center (OS 10.2 or earlier), or Printer Setup Utility (OS 10.3 or later) before you begin printing.

2 From the File menu in your software application, choose Page Setup.

3 Make changes to the paper size, orientation, and scaling percentage settings, and click OK.

To change all other print settings

1 Select the HP all-in-one in the Chooser (OS 9), Print Center (OS 10.2 or earlier), or Printer Setup Utility (OS 10.3 or later) before you begin printing.

2 From the File menu in your software application, choose Print.

3 Make changes to the print settings, and click Print to print the job.

Stop a print job

Although you can stop a print job from either the HP all-in-one or the computer, we recommend you stop it from the HP all-in-one for best results.

To stop a print job from the HP all-in-one

➔ Press Cancel on the control panel. Look for the Print Cancelled message on the control panel display. If the message does not appear, press Cancel again.

User Guide 49

Chapter 9

50 HP Officejet 6200 series all-in-one

10

Fax setup

After completing all steps in the Setup Guide, use the instructions in this chapter to complete your fax setup. Please keep your Setup Guide for later use.

In this chapter, you will learn how to set up your HP all-in-one so that faxing works successfully with equipment and services you might already have on the same phone line as your HP all-in-one.

Before you begin setting up your HP all-in-one for faxing, determine which kind of phone system your country/region uses. The instructions for setting up your HP all-inone for faxing differ depending whether you have a serial or parallel phone system.

● If the connector type on your shared telephone equipment (modems, phones, and answering machines) does not allow a physical connection to the "2-EXT" port on your HP all-in-one and instead must be connected at the telephone wall jack, you probably have a serial-type telephone system. Check the table below to make sure that your country/region does not appear in this list. If you are unsure which kind of telephone system you have (serial or parallel), check with your telephone company. This type of phone system uses a 4-wire phone cord to connect the

HP all-in-one to the telephone wall jack.

● If your country/region is listed in the table, you probably have a parallel-type telephone system. This type of phone system uses a 2-wire phone cord to connect the HP all-in-one to the telephone wall jack.

Argentina

Canada

Colombia

Indonesia

Korea

Mexico

Portugal

Singapore

Thailand

Vietnam

Australia

Chile

Greece

Ireland

Latin America

Philippines

Russia

Spain

USA

Brazil

China

India

Japan

Malaysia

Poland

Saudi Arabia

Taiwan

Venezuela

Tip You can also check the end of the phone cord that came in the box with your

HP all-in-one. If the phone cord appears to have two wires, you have a 2- wire phone cord. If the phone cord has four wires, you have a 4-wire phone cord. The graphic below shows the differences between the phone cords.

User Guide 51

Chapter 10

Choose the right fax setup for your home or office

To fax successfully, you need to know what types of equipment and services (if any) share the same phone line with your HP all-in-one. This is important because you might need to connect some of your existing office equipment directly to your HP all-inone, and you might also need to change some fax settings before you can fax successfully.

To determine the best way to set up the HP all-in-one in your home or office, first read through the questions in this section and record your answers. Next, refer to the table in the following section and choose the recommended setup case based on your answers.

Make sure to read and answer the following questions in the order they are presented.

1 Do you have a digital subscriber line (DSL) service through your telephone company?

❑ Yes, I have DSL.

❑ No.

If you answered Yes, proceed directly to

Case B: Set up your HP all-in-one with

DSL . You do not need to continue answering questions.

If you answered No, please continue answering questions.

2 Do you have a private branch exchange (PBX) phone system or an integrated services digital network (ISDN) system?

If you answered Yes, proceed directly to

Case C: Set up your HP all-in-one with a

PBX phone system or an ISDN line

. You do not need to continue answering questions.

If you answered No, please continue answering questions.

3 Do you subscribe to a distinctive ring service through your telephone company that provides multiple phone numbers with different ring patterns?

❑ Yes, I have distinctive ring.

❑ No.

If you answered Yes, proceed directly to Case D: Fax with a distinctive ring service on the same line

. You do not need to continue answering questions.

If you answered No, please continue answering questions.

Are you unsure if you have distinctive ring? Many phone companies offer a distinctive ring feature that allows you to have several phone numbers on one phone line.

When you subscribe to this service, each phone number will have a different ring pattern. For example, you can have single, double, and triple rings for the different numbers. You might assign one phone number with a single ring to your voice calls, and another phone number with double rings to your fax calls. This allows you to tell the difference between voice and fax calls when the phone rings.

52 HP Officejet 6200 series all-in-one

4 Do you receive voice calls at the same phone number you will use for fax calls on your HP all-in-one?

❑ Yes, I receive voice calls.

❑ No.

Please continue answering questions.

5 Do you have a PC modem on the same phone line as your HP all-in-one?

❑ Yes, I have a PC modem.

❑ No.

If you answer Yes to any of the following questions, you are using a PC modem:

– Do you send and receive faxes directly to and from your computer software programs through a dial-up connection?

– Do you send and receive e-mail messages on your computer through a dialup connection?

– Do you access the Internet from your computer through a dial-up connection?

Please continue answering questions.

6 Do you have an answering machine that answers voice calls at the same phone number you will use for fax calls on your HP all-in-one?

❑ Yes, I have an answering machine.

❑ No.

Please continue answering questions.

7 Do you subscribe to a voice mail service through your telephone company at the same phone number you will use for fax calls on your HP all-in-one?

❑ Yes, I have a voice mail service.

❑ No.

After you have completed answering the questions, proceed to the next section to select your fax setup case.

Select your fax setup case

Now that you have answered all of the questions about the equipment and services that share the phone line with your HP all-in-one, you are ready to choose the best setup case for your home or office.

From the first column in the following table, choose the combination of equipment and services applicable to your home or office setting. Then look up the appropriate setup case in the second or third column based on your phone system. Step-by-step instructions are included for each case later in this chapter.

If you have answered all of the questions in the previous section and have none of the described equipment or services, choose "None" from the first column in the table.

Note If your home or office setup is not described in this chapter, set up the HP all-inone as you would a regular analog phone. Make sure you use the phone cord supplied in the box to connect one end to your telephone wall jack and the other end to the port labeled "1-LINE" on the back of your HP all-in-one. If you use another phone cord, you might experience problems sending and receiving faxes.

User Guide 53

Chapter 10

Other equipment/services sharing your fax line

None

(You answered No to all questions.)

DSL service

(You answered Yes to question

1 only.)

PBX or ISDN system

You answered Yes to question

2 only.)

Distinctive ring service

(You answered Yes to question

3 only.)

Voice calls

(You answered Yes to question

4 only.)

Voice calls and voice mail service

(You answered Yes to questions 4 and 7 only.)

PC modem

(You answered Yes to question

5 only.)

Voice calls and PC modem

(You answered Yes to questions 4 and 5 only.)

Voice calls and answering machine

(You answered Yes to questions 4 and 6 only.)

Voice calls, PC modem, and answering machine

(You answered Yes to questions 4, 5, and 6 only.)

Voice calls, PC modem, and voice mail service

Recommended fax setup for parallel-type phone systems

Case A: Separate fax line (no voice calls received)

Case B: Set up your HP all-inone with DSL

Case B: Set up your HP allin-one with DSL

Case C: Set up your HP all-inone with a PBX phone system or an ISDN line

Case D: Fax with a distinctive ring service on the same line

Case E: Shared voice/fax line

Case F: Shared voice/fax line with voice mail

Case G: Fax line shared with

PC modem (no voice calls received)

Case H: Shared voice/fax line with PC modem

Case I: Shared voice/fax line with answering machine

Case J: Shared voice/fax line with PC modem and answering machine

Case K: Shared voice/fax line with PC modem and voice mail

Recommended fax setup for serial-type phone systems

Case A: Separate fax line

(no voice calls received)

Case C: Set up your HP allin-one with a PBX phone system or an ISDN line

Case D: Fax with a distinctive ring service on the same line

Case E: Shared voice/fax line

Case F: Shared voice/fax line with voice mail

Not applicable.

Not applicable.

Not applicable.

Not applicable.

Not applicable.

54 HP Officejet 6200 series all-in-one

(continued)

Other equipment/services sharing your fax line

Recommended fax setup for parallel-type phone systems

Recommended fax setup for serial-type phone systems

(You answered Yes to questions 4, 5, and 7 only.)

Case A: Separate fax line (no voice calls received)

If you have a separate phone line on which you receive no voice calls, and you have no other equipment connected on this phone line, set up your HP all-in-one as described in this section.

User Guide

Back view of the HP all-in-one

1 Telephone wall jack

2 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

To set up your HP all-in-one with a separate fax line

1 Using the phone cord supplied in the box with your HP all-in-one, connect one end to your telephone wall jack, then connect the other end to the port labeled "1-

LINE" on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all-in-one, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office. If the supplied phone cord is too short, see

The phone cord that came with my HP all-in-one is not long enough for information on extending it.

2 Set up the HP all-in-one to answer incoming calls automatically. Press the Auto

Answer button until the light is on.

3 (Optional) Change the Rings to Answer setting to one ring or two rings.

For information on changing this setting, see

Set the number of rings before answering

.

4

Run a fax test. For information, see Test your fax setup .

When the phone rings, your HP all-in-one will answer automatically after the number of rings you set in the Rings to Answer setting. Then it will begin emitting fax reception tones to the sending fax machine and receive the fax.

55

Chapter 10

Case B: Set up your HP all-in-one with DSL

If you have a DSL service through your telephone company, use the instructions in this section to connect a DSL filter between the telephone wall jack and your HP all-inone. The DSL filter removes the digital signal that can interfere with your HP all-in-one from communicating properly with the phone line. (DSL might be called ADSL in your country/region.)

Caution If you have a DSL line and you do not connect the DSL filter, you will not be able to send and receive faxes with your HP all-in-one.

Back view of the HP all-in-one

1 Telephone wall jack

2 DSL filter and cord supplied by your DSL provider

3 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

To set up your HP all-in-one with DSL

1 Obtain a DSL filter from your DSL provider.

2 Using the phone cord supplied in the box with your HP all-in-one, connect one end to the open port on the DSL filter, then connect the other end to the port labeled "1-LINE" on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all-in-one, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office.

3 Connect the DSL filter cord to the telephone wall jack.

4

Run a fax test. For information, see Test your fax setup .

Case C: Set up your HP all-in-one with a PBX phone system or an ISDN line

If you are using either a PBX phone system or an ISDN converter/terminal adapter, make sure you do the following:

● If you are using either a PBX or an ISDN converter/terminal adaptor, connect the

HP all-in-one to the port that is designated for fax and phone use. Also, make sure that the terminal adapter is set to the correct switch type for your country/ region, if possible.

56 HP Officejet 6200 series all-in-one

Note Some ISDN systems allow you to configure the ports for specific phone equipment. For example, you might have assigned one port for telephone and

Group 3 fax and another port for multiple purposes. If you have problems when connected to the fax/phone port of your ISDN converter, try using the port designated for multiple purposes; it might be labeled "multi-combi" or something similar.

● If you are using a PBX phone system, set the call waiting tone to "off."

Caution Many digital PBX systems include a call-waiting tone that is factory-set to "on." The call waiting tone will interfere with any fax transmission, and you will not be able to send or receive faxes with your

HP all-in-one. Refer to the documentation that came with your PBX phone system for instructions on how to turn off the call-waiting tone.

● If you are using a PBX phone system, dial the number for an outside line before dialing the fax number.

● Make sure you use the supplied cord to connect from the telephone wall jack to your HP all-in-one, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office. If the supplied phone cord is too short, see

The phone cord that came with my HP all-in-one is not long enough for information on extending it.

Case D: Fax with a distinctive ring service on the same line

If you subscribe to a distinctive ring service (through your telephone company) that allows you to have multiple phone numbers on one phone line, each with a different ring pattern, set up your HP all-in-one as described in this section.

User Guide

Back view of the HP all-in-one

1 Telephone wall jack

2 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

To set up your HP all-in-one with a distinctive ring service

1 Using the phone cord supplied in the box with your HP all-in-one, connect one end to your telephone wall jack, then connect the other end to the port labeled "1-

LINE" on the back of your HP all-in-one.

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Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all-in-one, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office. If the supplied phone cord

is too short, see The phone cord that came with my HP all-in-one is not long enough for information on extending it.

2 Set the HP all-in-one to answer incoming calls automatically. Press the Auto

Answer button until the light is on.

3 Change the Answer Ring Pattern setting to the pattern that has been assigned to your fax number by the telephone company, for example, double rings or triple rings.

For information on changing this setting, see

Change the answer ring pattern

(distinctive ringing)

.

Note Your HP all-in-one is factory-set to answer all ring patterns. If you do not set the correct ring pattern assigned to your fax number by the telephone company, your HP all-in-one might answer both voice calls and fax calls or it might not answer at all.

4 (Optional) Change the Rings to Answer setting to one ring or two rings.

For information on changing this setting, see

Set the number of rings before answering

.

5

Run a fax test. For information, see Test your fax setup .

Your HP all-in-one will automatically answer incoming calls that have the ring pattern you selected ( Answer Ring Pattern setting) after the number of rings you selected

( Rings to Answer setting). Then it will begin emitting fax reception tones to the sending fax machine and receive the fax.

Case E: Shared voice/fax line

If you receive both voice calls and fax calls at the same phone number, and you have no other office equipment (or voice mail) on this phone line, set up your HP all-in-one as described in this section.

58 HP Officejet 6200 series all-in-one

User Guide

Back view of the HP all-in-one

1 Telephone wall jack

2 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

3 Optional phone for the HP all-in-one

To set up your HP all-in-one with a shared voice/fax line

1 Using the phone cord supplied in the box with your HP all-in-one, connect one end to your telephone wall jack, then connect the other end to the port labeled "1-

LINE" on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all-in-one, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office. If the supplied phone cord is too short, see

The phone cord that came with my HP all-in-one is not long enough for information on extending it.

2 Do one of the following, depending on your phone system:

– If you have a parallel-type phone system, remove the white plug from the port labeled "2-EXT" on the back of your HP all-in-one, and then connect a phone to this port.

– If you have a serial-type phone system, you might plug your phone directly to the telephone wall jack.

3 Now you need to decide how you want the HP all-in-one to answer calls, automatically or manually:

– If you set up the HP all-in-one to answer calls automatically, it answers all incoming calls and receives faxes. Your HP all-in-one will not be able to distinguish between fax and voice calls in this case; if you suspect the call is a voice call, you will need to answer it before the HP all-in-one answers the call.

To answer fax calls automatically, press the Auto Answer button until the light is on.

– If you set up the HP all-in-one to answer faxes manually, you must be available to respond in person to incoming fax calls or your HP all-in-one cannot receive faxes.

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Chapter 10

To answer fax calls manually, press the Auto Answer button until the light is off.

4

Run a fax test. For information, see Test your fax setup

.

If you pick up the phone before the HP all-in-one and hear fax tones from a sending fax machine, you will need to answer the fax call manually. For information, see

Receive a fax manually

.

Case F: Shared voice/fax line with voice mail

If you receive both voice calls and fax calls at the same phone number, and you also subscribe to a voice mail service through your telephone company, set up your HP allin-one as described in this section.

Note You cannot receive faxes automatically if you have a voice mail service at the same phone number you use for fax calls. You must receive faxes manually; this means you must be available to respond in person to incoming fax calls. If you want to receive faxes automatically instead, contact your telephone company to subscribe to a distinctive ring service, or to obtain a separate phone line for faxing.

60

Back view of the HP all-in-one

1 Telephone wall jack

2 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

To set up your HP all-in-one with voice mail

1 Using the phone cord supplied in the box with your HP all-in-one, connect one end to your telephone wall jack, then connect the other end to the port labeled "1-

LINE" on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all-in-one, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office. If the supplied phone cord

is too short, see The phone cord that came with my HP all-in-one is not long enough for information on extending it.

2 Set up the HP all-in-one to answer incoming calls manually. Press the Auto

Answer button until the light is off.

3

Run a fax test. For information, see Test your fax setup .

HP Officejet 6200 series all-in-one

You must be available to respond in person to incoming fax calls, or your HP all-in-

one cannot receive faxes. For information on receiving faxes manually, see Receive a fax manually .

Case G: Fax line shared with PC modem (no voice calls received)

If you have a fax line on which you receive no voice calls, and you also have a PC modem connected on this line, set up your HP all-in-one as described in this section.

Since your PC modem shares the phone line with your HP all-in-one, you will not be able to use both your PC modem and your HP all-in-one simultaneously. For example, you cannot use your HP all-in-one for faxing if you are using your PC modem to send an e-mail or access the Internet.

User Guide

Back view of the HP all-in-one

1 Telephone wall jack

2 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

3 Computer with modem

To set up your HP all-in-one with a PC modem

1 Remove the white plug from the port labeled "2-EXT" on the back of your HP allin-one.

2 Find the phone cord that connects from the back of your computer (your PC modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack and plug it into the port labeled "2-EXT" on the back of your HP all-in-one.

3 Using the phone cord supplied in the box with your HP all-in-one, connect one end to your telephone wall jack, then connect the other end to the port labeled "1-

LINE" on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all-in-one, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office. If the supplied phone cord

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is too short, see The phone cord that came with my HP all-in-one is not long enough for information on extending it.

4 If your PC modem software is set to receive faxes to your computer automatically, turn off that setting.

Caution If you do not turn off the auto fax receive setting in your PC modem software, your HP all-in-one will not be able to receive faxes.

5 Set up the HP all-in-one to answer incoming calls automatically. Press the Auto

Answer button until the light is on.

6 (Optional) Change the Rings to Answer setting to one ring or two rings.

For information on changing this setting, see

Set the number of rings before answering

.

7

Run a fax test. For information, see Test your fax setup .

When the phone rings, your HP all-in-one will answer automatically after the number of rings you set in the Rings to Answer setting. Then it will begin emitting fax reception tones to the sending fax machine and receive the fax.

Case H: Shared voice/fax line with PC modem

If you receive both voice calls and fax calls at the same phone number, and you also have a PC modem connected on this phone line, set up your HP all-in-one as described in this section.

Since your PC modem shares the phone line with your HP all-in-one, you will not be able to use both your PC modem and your HP all-in-one simultaneously. For example, you cannot use your HP all-in-one for faxing if you are using your PC modem to send an e-mail or access the Internet.

There are two different ways to set up your HP all-in-one with your computer based on the number of phone ports on your computer. Before you begin, check your computer to see if it has one or two phone ports:

If your computer has only one phone port, see the next section, Set up your

HP all-in-one to a computer with one phone port . You will need to purchase a

parallel splitter (also called a coupler) in order to send and receive faxes successfully and use your PC modem. (A parallel splitter has one RJ-11 port on the front and two RJ-11 ports on the back. Do not use a 2-line phone splitter, a serial splitter, or a parallel splitter which has two RJ-11 ports on the front and a plug on the back.) You will also need three additional phone cords. You can purchase a parallel splitter and additional phone cords from an electronics store that carries phone accessories.

● If your computer has two phone ports, see

Set up your HP all-in-one to a computer with two phone ports .

Set up your HP all-in-one to a computer with one phone port

This section describes how to set up your HP all-in-one with a PC modem if your computer has only one phone port.

62 HP Officejet 6200 series all-in-one

User Guide

Back view of the HP all-in-one

1 Telephone wall jack

2 Phone cord connected to the "2-EXT" port

3 Parallel splitter

4 Telephone

5 Computer with modem

6 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

To set up your HP all-in-one to a computer with one phone port

1 Find the phone cord that connects from the back of your computer (your PC modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack and plug it into the parallel splitter on the side with two phone ports.

2 Using the phone cord supplied in the box with your HP all-in-one, connect one end to your telephone wall jack, then connect the other end to the port labeled "1-

LINE" on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all-in-one, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office. If the supplied phone cord is too short, see

The phone cord that came with my HP all-in-one is not long enough for information on extending it.

3 Remove the white plug from the port labeled "2-EXT" on the back of your HP allin-one.

4 Using another phone cord, connect one end to the port labeled "2-EXT" on the back of your HP all-in-one. Connect the other end of the phone cord to the parallel splitter on the side with the single phone port.

5 If your PC modem software is set to receive faxes to your computer automatically, turn off that setting.

Caution If you do not turn off the auto fax receive setting in your PC modem software, your HP all-in-one will not be able to receive faxes.

6 (Optional) Connect a phone to the other open phone port on the parallel splitter.

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7 Now you need to decide how you want the HP all-in-one to answer calls, automatically or manually:

– If you set up the HP all-in-one to answer calls automatically, it answers all incoming calls and receives faxes. Your HP all-in-one will not be able to distinguish between fax and voice calls in this case; if you suspect the call is a voice call, you will need to answer it before the HP all-in-one answers the call.

To answer fax calls automatically, press the Auto Answer button until the light is on.

– If you set up the HP all-in-one to answer faxes manually, you must be available to respond in person to incoming fax calls or your HP all-in-one cannot receive faxes.

To answer fax calls manually, press the Auto Answer button until the light is off.

8

Run a fax test. For information, see Test your fax setup

.

If you pick up the phone before the HP all-in-one and hear fax tones from a sending fax machine, you will need to answer the fax call manually. For information, see

Receive a fax manually

.

Set up your HP all-in-one to a computer with two phone ports

This section describes how to set up your HP all-in-one with a PC modem if your computer has two phone ports.

64

Back view of the HP all-in-one

1 Telephone wall jack

2 "IN" phone port on your computer

3 "OUT" phone port on your computer

4 Telephone

5 Computer with modem

6 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

HP Officejet 6200 series all-in-one

To set up your HP all-in-one to a computer with two phone ports

1 Remove the white plug from the port labeled "2-EXT" on the back of your HP allin-one.

2 Find the phone cord that connects from the back of your computer (your PC modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack and plug it into the port labeled "2-EXT" on the back of your HP all-in-one.

3 Connect a phone to the "OUT" port on the back of your PC modem.

4 Using the phone cord supplied in the box with your HP all-in-one, connect one end to your telephone wall jack, then connect the other end to the port labeled "1-

LINE" on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all-in-one, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office. If the supplied phone cord is too short, see

The phone cord that came with my HP all-in-one is not long enough for information on extending it.

5 If your PC modem software is set to receive faxes to your computer automatically, turn off that setting.

Caution If you do not turn off the auto fax receive setting in your PC modem software, your HP all-in-one will not be able to receive faxes.

6 Now you need to decide how you want the HP all-in-one to answer calls, automatically or manually:

– If you set up the HP all-in-one to answer calls automatically, it answers all incoming calls and receives faxes. Your HP all-in-one will not be able to distinguish between fax and voice calls in this case; if you suspect the call is a voice call, you will need to answer it before the HP all-in-one answers the call.

To answer fax calls automatically, press the Auto Answer button until the light is on.

– If you set up the HP all-in-one to answer faxes manually, you must be available to respond in person to incoming fax calls or your HP all-in-one cannot receive faxes.

To answer fax calls manually, press the Auto Answer button until the light is off.

7

Run a fax test. For information, see Test your fax setup .

If you pick up the phone before the HP all-in-one and hear fax tones from a sending fax machine, you will need to answer the fax call manually. For information, see

Receive a fax manually

.

Case I: Shared voice/fax line with answering machine

If you receive both voice calls and fax calls at the same phone number, and you also have an answering machine that answers voice calls at this phone number, set up your HP all-in-one as described in this section.

User Guide 65

Chapter 10

66

Back view of the HP all-in-one

1 Telephone wall jack

2 "IN" port on your answering machine

3 "OUT" port on your answering machine

4 Telephone (optional)

5 Answering machine

6 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

To set up your HP all-in-one with a shared voice/fax line with answering machine

1 Remove the white plug from the port labeled "2-EXT" on the back of your HP allin-one.

2 Unplug your answering machine from the telephone wall jack, and connect it to the port labeled "2-EXT" on the back of your HP all-in-one.

Note If you do not connect your answering machine directly to your HP all-inone, fax tones from a sending fax machine might be recorded on your answering machine, and you probably will not be able to receive faxes with your HP all-inone.

3 Using the phone cord supplied in the box with your HP all-in-one, connect one end to your telephone wall jack, then connect the other end to the port labeled "1-

LINE" on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all-in-one, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office. If the supplied phone cord

is too short, see The phone cord that came with my HP all-in-one is not long enough for information on extending it.

4 (Optional) If your answering machine does not have a built-in phone, for convenience you might want to connect a phone to the back of your answering machine at the "OUT" port.

HP Officejet 6200 series all-in-one

5 Set up the HP all-in-one to answer incoming calls automatically. Press the Auto

Answer button until the light is on.

6 Set your answering machine to answer after four or fewer rings.

7 Change the Rings to Answer setting on your HP all-in-one to six rings.

For information on changing this setting, see

Set the number of rings before answering

.

8

Run a fax test. For information, see Test your fax setup .

When the phone rings, your answering machine will answer after the number of rings you have set, and then play your recorded greeting. The HP all-in-one monitors the call during this time, "listening" for fax tones. If incoming fax tones are detected, the

HP all-in-one will emit fax reception tones and receive the fax; if there are no fax tones, the HP all-in-one stops monitoring the line and your answering machine can record a voice message.

Case J: Shared voice/fax line with PC modem and answering machine

If you receive both voice calls and fax calls at the same phone number, and you also have a PC modem and answering machine connected on this phone line, set up your

HP all-in-one as described in this section.

Since your PC modem shares the phone line with your HP all-in-one, you will not be able to use both your PC modem and your HP all-in-one simultaneously. For example, you cannot use your HP all-in-one for faxing if you are using your PC modem to send an e-mail or access the Internet.

There are two different ways to set up your HP all-in-one with your computer based on the number of phone ports on your computer. Before you begin, check your computer to see if it has one or two phone ports:

● If your computer has only one phone port, see the next section,

Set up your

HP all-in-one to a computer with one phone port

. You will need to purchase a parallel splitter (also called a coupler) in order to send and receive faxes successfully and use your PC modem. (A parallel splitter has one RJ-11 port on the front and two RJ-11 ports on the back. Do not use a 2-line phone splitter, a serial splitter, or a parallel splitter which has two RJ-11 ports on the front and a plug on the back.) You will also need three additional phone cords. You can purchase a parallel splitter and additional phone cords from an electronics store.

● If your computer has two phone ports, see

Set up your HP all-in-one to a computer with two phone ports .

Set up your HP all-in-one to a computer with one phone port

This section describes how to set up your HP all-in-one with a PC modem if your computer has only one phone port.

User Guide 67

Chapter 10

68

Back view of the HP all-in-one

1 Telephone wall jack

2 Phone cord connected to the "2-EXT" port

3 Parallel splitter

4 Telephone (optional)

5 Answering machine

6 Computer with modem

7 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

To set up your HP all-in-one to a computer with one phone port

1 Find the phone cord that connects from the back of your computer (your PC modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack and plug it into the parallel splitter on the side with two phone ports.

2 Using the phone cord supplied in the box with your HP all-in-one, connect one end to your telephone wall jack, then connect the other end to the port labeled "1-

LINE" on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all-in-one, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office. If the supplied phone cord

is too short, see The phone cord that came with my HP all-in-one is not long enough for information on extending it.

3 Remove the white plug from the port labeled "2-EXT" on the back of your HP allin-one.

4 Using another phone cord, connect one end to the port labeled "2-EXT" on the back of your HP all-in-one. Connect the other end of the phone cord to the parallel splitter on the side with the single phone port.

5 Unplug your answering machine from the telephone wall jack, and connect it to the parallel splitter on the side with two phone ports.

HP Officejet 6200 series all-in-one

Note If you do not connect your answering machine in this way, fax tones from a sending fax machine might be recorded on your answering machine, and you might not be able to receive faxes with your HP all-in-one.

6 (Optional) If your answering machine does not have a built-in phone, for convenience you might want to connect a phone to the back of your answering machine at the "OUT" port.

7 If your PC modem software is set to receive faxes to your computer automatically, turn off that setting.

Caution If you do not turn off the auto fax receive setting in your PC modem software, your HP all-in-one will not be able to receive faxes.

8 Set up the HP all-in-one to answer incoming calls automatically. Press the Auto

Answer button until the light is on.

9 Set your answering machine to answer after four or fewer rings.

10 Change the Rings to Answer setting on your HP all-in-one to six rings.

For information on changing this setting, see

Set the number of rings before answering

.

11 Run a fax test. For information, see Test your fax setup .

When the phone rings, your answering machine will answer after the number of rings you have set, and then play your recorded greeting. The HP all-in-one monitors the call during this time, "listening" for fax tones. If incoming fax tones are detected, the

HP all-in-one will emit fax reception tones and receive the fax; if there are no fax tones, the HP all-in-one stops monitoring the line and your answering machine can record a voice message.

Set up your HP all-in-one to a computer with two phone ports

This section describes how to set up your HP all-in-one with a PC modem if your computer has two phone ports.

User Guide 69

Chapter 10

70

Back view of the HP all-in-one

1 Telephone wall jack

2 "IN" phone port on your computer

3 "OUT" phone port on your computer

4 Telephone

5 Answering machine

6 Computer with modem

7 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

To set up your HP all-in-one to a computer with two phone ports

1 Remove the white plug from the port labeled "2-EXT" on the back of your HP allin-one.

2 Find the phone cord that connects from the back of your computer (your PC modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack and plug it into the port labeled "2-EXT" on the back of your HP all-in-one.

3 Unplug your answering machine from the telephone wall jack, and connect it to the "OUT" port on the back of your PC modem.

This allows a direct connection between the HP all-in-one and your answering machine, even though the PC modem is connected first in line.

Note If you do not connect your answering machine in this way, fax tones from a sending fax machine might be recorded on your answering machine, and you might not be able to receive faxes with your HP all-in-one.

4 Using the phone cord supplied in the box with your HP all-in-one, connect one end to your telephone wall jack, then connect the other end to the port labeled "1-

LINE" on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all-in-one, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office. If the supplied phone cord

HP Officejet 6200 series all-in-one

is too short, see

The phone cord that came with my HP all-in-one is not long enough for information on extending it.

5 (Optional) If your answering machine does not have a built-in phone, for convenience you might want to connect a phone to the back of your answering machine at the "OUT" port.

6 If your PC modem software is set to receive faxes to your computer automatically, turn off that setting.

Caution If you do not turn off the auto fax receive setting in your PC modem software, your HP all-in-one will not be able to receive faxes.

7 Set up the HP all-in-one to answer incoming calls automatically. Press the Auto

Answer button until the light is on.

8 Set your answering machine to answer after four or fewer rings.

9 Change the Rings to Answer setting on your HP all-in-one to six rings.

For information on changing this setting, see

Set the number of rings before answering

.

10 Run a fax test. For information, see Test your fax setup .

When the phone rings, your answering machine will answer after the number of rings you have set, and then play your recorded greeting. The HP all-in-one monitors the call during this time, "listening" for fax tones. If incoming fax tones are detected, the

HP all-in-one will emit fax reception tones and receive the fax; if there are no fax tones, the HP all-in-one stops monitoring the line and your answering machine can record a voice message.

Case K: Shared voice/fax line with PC modem and voice mail

If you receive both voice calls and fax calls at the same phone number, use a PC modem on the same phone line, and subscribe to a voice mail service through your telephone company, set up your HP all-in-one as described in this section.

Note You cannot receive faxes automatically if you have a voice mail service at the same phone number you use for fax calls. You must receive faxes manually; this means you must be available to respond in person to incoming fax calls. If you want to receive faxes automatically instead, contact your telephone company to subscribe to a distinctive ring service, or to obtain a separate phone line for faxing.

Since your PC modem shares the phone line with your HP all-in-one, you will not be able to use both your PC modem and your HP all-in-one simultaneously. For example, you cannot use your HP all-in-one for faxing if you are using your PC modem to send an e-mail or access the Internet.

There are two different ways to set up your HP all-in-one with your computer based on the number of phone ports on your computer. Before you begin, check your computer to see if it has one or two phone ports:

● If your computer has only one phone port, see the next section,

Set up your

HP all-in-one to a computer with one phone port

. You will need to purchase a parallel splitter (also called a coupler) in order to send and receive faxes successfully and use your PC modem. (A parallel splitter has one RJ-11 port on the front and two RJ-11 ports on the back. Do not use a 2-line phone splitter, a

User Guide 71

Chapter 10 serial splitter, or a parallel splitter which has two RJ-11 ports on the front and a plug on the back.) You will also need three additional phone cords. You can purchase a parallel splitter and additional phone cords from an electronics store.

● If your computer has two phone ports, see

Set up your HP all-in-one to a computer with two phone ports .

Set up your HP all-in-one to a computer with one phone port

This section describes how to set up your HP all-in-one with a PC modem if your computer has only one phone port.

72

Back view of the HP all-in-one

1 Telephone wall jack

2 Phone cord connected to the "2-EXT" port

3 Parallel splitter

4 Telephone

5 Computer with modem

6 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

To set up your HP all-in-one to a computer with one phone port

1 Find the phone cord that connects from the back of your computer (your PC modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack and plug it into the parallel splitter on the side with two phone ports.

2 Using another phone cord, connect one end to the port labeled "2-EXT" on the back of your HP all-in-one. Connect the other end of the phone cord to the parallel splitter on the side with the single phone port.

3 Using the phone cord supplied in the box with your HP all-in-one, connect one end to your telephone wall jack, then connect the other end to the port labeled "1-

LINE" on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all-in-one, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office. If the supplied phone cord

HP Officejet 6200 series all-in-one

is too short, see

The phone cord that came with my HP all-in-one is not long enough for information on extending it.

4 Remove the white plug from the port labeled "2-EXT" on the back of your HP allin-one.

5 If your PC modem software is set to receive faxes to your computer automatically, turn off that setting.

Caution If you do not turn off the auto fax receive setting in your PC modem software, your HP all-in-one will not be able to receive faxes.

6 (Optional) Connect a phone to the other open phone port on the parallel splitter.

7 Set up the HP all-in-one to answer incoming calls manually. Press the Auto

Answer button until the light is off.

8

Run a fax test. For information, see Test your fax setup .

You must be available to respond in person to incoming fax calls, or your HP all-in-

one cannot receive faxes. For information on receiving faxes manually, see Receive a fax manually .

Set up your HP all-in-one to a computer with two phone ports

User Guide

Back view of the HP all-in-one

1 Telephone wall jack

2 "IN" phone port on your computer

3 "OUT" phone port on your computer

4 Telephone

5 Computer with modem

6 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

To set up your HP all-in-one to a computer with two phone ports

1 Remove the white plug from the port labeled "2-EXT" on the back of your HP allin-one.

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2 Find the phone cord that connects from the back of your computer (your PC modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack and plug it into the port labeled "2-EXT" on the back of your HP all-in-one.

3 Connect a phone to the "OUT" port on the back of your PC modem.

4 Using the phone cord supplied in the box with your HP all-in-one, connect one end to your telephone wall jack, then connect the other end to the port labeled "1-

LINE" on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all-in-one, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office. If the supplied phone cord

is too short, see The phone cord that came with my HP all-in-one is not long enough for information on extending it.

5 If your PC modem software is set to receive faxes to your computer automatically, turn off that setting.

Caution If you do not turn off the auto fax receive setting in your modem software, your HP all-in-one will not be able to receive faxes.

6 Set up the HP all-in-one to answer incoming calls manually. Press the Auto

Answer button until the light is off.

7

Run a fax test. For information, see the next section, Test your fax setup .

You must be available to respond in person to incoming fax calls, or your HP all-inone cannot receive faxes. For information on receiving faxes manually, see

Receive a fax manually .

Test your fax setup

You can test your fax setup to check the status of your HP all-in-one and to make sure it is set up properly for faxing. Perform this test after you have completed setting up your HP all-in-one for faxing. The test does the following:

● Checks the fax hardware

● Verifies that the phone cord is plugged into the correct port

● Checks for a dial tone

● Checks for an active phone line

● Checks the status of your phone line connection

The HP all-in-one prints a report with the results of the test. If the test fails, review the report for information on how to fix the problem and rerun the test.

To test your fax setup from the control panel

1 Set up your HP all-in-one for faxing according to the setup instructions in this chapter.

2 Make sure you have inserted the print cartridges and loaded paper before starting the test.

For more information, see

Replace the print cartridges and

Load full-size paper .

3 Press Setup .

4 Press 6 , then press 5 .

This selects the Tools menu and then selects Run Fax Test .

74 HP Officejet 6200 series all-in-one

The HP all-in-one displays the status of the test on the control panel display and prints a report.

5 Review the report.

– If the test passes and you are still having problems faxing, check the fax settings listed in the report to verify the settings are correct. A blank or incorrect fax setting can cause problems faxing.

– If the test fails, review the report for more information on how to fix any problems found.

6 After you pick up the fax report from your HP all-in-one, press OK .

If necessary, resolve any problems found and rerun the test.

For more information on resolving any problems found during the test, see

The fax test failed

.

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76 HP Officejet 6200 series all-in-one

11

Use the fax features

You can use your HP all-in-one to send and receive faxes, including color faxes. You can set up speed dials to send faxes quickly and easily to frequently used numbers.

From the control panel, you can also set a number of fax options, such as resolution.

You should explore the HP Director that came with your HP Image Zone software to take full advantage of all of its features. Using the HP Director, you can send a fax from your computer, include a computer-generated cover page, and quickly set up speed dials. For more information, see the onscreen HP Image Zone Help.

For information on accessing the HP Director, see

Use the HP Image Zone to do more with your HP all-in-one .

Set up the HP all-in-one to receive faxes

Your HP all-in-one can be set up to receive faxes automatically or manually, depending on your home or office setup. If you set up the HP all-in-one to answer faxes automatically, it answers all incoming calls and receives faxes. If you set up the

HP all-in-one to answer faxes manually, you must be available to respond in person to the incoming fax call, or your HP all-in-one cannot receive faxes. For more information

on receiving faxes manually, see Receive a fax manually .

In certain situations you might want to receive faxes manually. For example, if you share a phone line between your HP all-in-one and phone and you do not have distinctive ringing or an answering machine, you will need to set up the HP all-in-one to answer fax calls manually. If you subscribe to a voice mail service, you will also need to answer fax calls manually. This is because the HP all-in-one will not be able to distinguish between fax calls and phone calls.

For more information on setting up your office equipment with the HP all-in-one, see

Fax setup .

Choose the recommended answer mode for your setup

Refer to the table below to determine the recommended answer mode for your HP allin-one based on your home or office setup. From the first column in the table, choose the type of equipment and services applicable to your office setup. Then, look up the recommended answer mode in the second column. The third column describes how the HP all-in-one will answer incoming calls.

After you have determined the recommended answer mode setting for your home or office setup, see

Set the answer mode

for more information.

Recommended answer mode

Description Equipment/services sharing your fax phone line

None.

(You have a separate fax phone line on which

Automatic The HP all-in-one automatically answers all incoming calls using the Rings to Answer setting. For more information on setting the

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(continued)

Equipment/services sharing your fax phone line you receive only fax calls.)

Recommended answer mode

A shared voice and fax phone line and no answering machine.

(You have a shared phone line in which you receive both voice and fax calls.)

(The Auto

Answer light is on.)

Manual

(The Auto

Answer light is off.)

Voice mail service provided by your telephone company.

Manual

(The Auto

Answer light is off.)

An answering machine and a shared voice and fax phone line.

Automatic

(The Auto

Answer light is on.)

Distinctive ringing service.

Automatic

(The Auto

Answer light is on.)

Description number of rings, see

Set the number of rings before answering .

The HP all-in-one will not automatically answer calls. You must receive all faxes manually by pressing Start Fax Black or

Start Fax Color . For information on receiving faxes manually, see

Receive a fax manually .

You might use this setting if the majority of calls on this phone line are voice calls and you rarely receive faxes.

The HP all-in-one will not automatically answer calls. You must receive all faxes manually by pressing Start Fax Black or

Start Fax Color . For information on receiving faxes manually, see

Receive a fax manually .

The answering machine will answer the call and the HP all-in-one will monitor the line. If the HP all-in-one detects fax tones, the HP allin-one will receive the fax.

Note This is the recommended setting if you have an answering machine. Make sure the answering machine is set up properly with the

HP all-in-one. For information, see

Fax setup .

Also, set the number of rings to answer for the

HP all-in-one to a number greater than the number of rings to answer for the answering machine. The answering machine must answer the call before your HP all-in-one. For more information on setting the number of rings to answer, see

Set the number of rings before answering .

The HP all-in-one automatically answers all incoming calls.

Make sure the ring pattern the phone company set for your fax phone line matches the Answer Ring Pattern set for the HP all-inone. For more information, see

Change the answer ring pattern (distinctive ringing) .

78 HP Officejet 6200 series all-in-one

Set the answer mode

The answer mode determines whether your HP all-in-one answers incoming calls or not. If you set up the HP all-in-one to answer faxes automatically (the Auto Answer light is on), it answers all incoming calls and receives faxes. If you set up the HP all-inone to answer faxes manually (the Auto Answer light is off), you must be available to respond in person to the incoming fax call, or your HP all-in-one will not receive faxes.

For more information on receiving faxes manually, see Receive a fax manually .

If you do not know which answer mode to use, see

Choose the recommended answer mode for your setup .

➔ Press the Auto Answer button to set the answer mode.

When the Auto Answer light is on, your HP all-in-one automatically answers calls. When the light is off, your HP all-in-one does not answer calls.

Send a fax

You can send a fax in a variety of ways. Using the control panel, you can send a blackand-white or color fax from your HP all-in-one. You can also send a fax manually from an attached phone. This allows you to speak with the recipient before sending the fax.

If you frequently send faxes to the same numbers, you can set up speed dials to send faxes by using the Speed Dial button or a one-touch speed dial button. Review this section for more information on all the ways you can send faxes.

Send a basic fax

You can send a basic single- or multiple-page fax by using the control panel.

Note If you need printed confirmation that your faxes were successfully sent, enable fax confirmation before sending any faxes. For information, see

Enable fax confirmation

.

Tip You can also send a fax using monitor dialing. This allows you to control the pace of your dialing. This feature is useful when you want to use a calling card to charge the call and you need to respond to tone prompts while dialing. For more information, see

Send a fax using monitor dialing .

1 Load your originals face up in the document feeder tray with the top of the page on the left. If you are sending a single-page fax, you can also load it on the glass.

Note If you are sending a multiple-page fax, you must load the originals in the automatic document feeder.

2 Enter the fax number by using the keypad.

Tip To enter a pause in the fax number, press Redial/Pause .

3 Press Start Fax Black .

4 If your original is loaded on the glass, press 1 .

Tip You can also send a fax in color, such as a photo, from your HP all-in-one. Just press Start Fax Color instead of Start Fax Black .

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Did you know that you can send a fax from your computer by using the HP Director that came with your HP Image Zone software? You can also create and attach a computer-generated cover page to send with your fax. It's easy. For more information, see the onscreen HP Image Zone Help that came with your HP Image Zone software.

Enable fax confirmation

If you need printed confirmation that your faxes were successfully sent, follow these instructions to enable fax confirmation before sending any faxes.

The default fax confirmation setting is Every Error . This means that your HP all-inone prints a report only if there is a problem with sending or receiving a fax. A confirmation message indicating whether a fax was successfully sent appears briefly on the control panel display after each transaction. For more information on printing

reports, see Print reports

.

1 Press Setup .

2 Press 2 , and then press 1 .

This selects Print Report and then selects Fax Report Setup .

3 Press until Send Only appears, and then press OK .

Every time you send a fax, the HP all-in-one will print a confirmation report informing you whether the fax was sent successfully or not.

Note If you select Send Only , you will not receive printed reports if there are errors while the HP all-in-one is receiving faxes. Print the Fax Log to view any receive errors. For more information on printing the Fax Log , see

Generate reports manually .

Send a fax manually from a phone

You can make a phone call and talk with the recipient before you send your fax. This method of sending a fax is called manually sending a fax. Sending a fax manually is useful if you want to make sure the recipient is available to receive the fax before you send it.

The phone must be connected to the "2-EXT" port on the back of the HP all-in-one.

For information on setting up your HP all-in-one with your phone, see Fax setup .

1 Load your originals face up in the document feeder tray with the top of the page on the left.

2 Dial the number by using the keypad on the phone that is connected to your

HP all-in-one.

Note You must use the keypad on the phone to dial the number. Do not use the keypad on the control panel of the HP all-in-one.

3 Do one of the following:

– If after dialing the number you hear fax tones, press Start Fax Black or Start

Fax Color within three seconds to send the fax.

– If the recipient answers the telephone, you can engage in a conversation before sending your fax. Once you are ready to send your fax, press the

Start Fax Black or Start Fax Color button on the control panel.

80 HP Officejet 6200 series all-in-one

The phone line will go silent while the fax is transmitting. At this point, you can hang up the telephone. If you want to continue speaking with the recipient, remain on the line until the fax transmission is complete.

Send a fax using redial

You can use redial to send a fax to the last fax number dialed from the control panel.

1 Load your originals face up in the document feeder tray with the top of the page on the left.

2 Press Redial/Pause .

The last number dialed appears in the control panel display.

3 Press Start Fax Black or Start Fax Color .

Send a fax using speed dials

You can quickly send a fax by pressing Speed Dial or a one-touch speed dial button on the control panel. The one-touch speed dial buttons correspond to the first five speed-dial entries.

Speed-dial entries will not appear until you have set them up. For more information,

see Set up speed dialing .

1 Load your originals face up in the document feeder tray with the top of the page on the left.

2 Do one of the following:

– Press Speed Dial until the appropriate speed-dial entry appears. You can also scroll through the speed-dial entries by pressing or .

– Press Speed Dial and then enter the speed-dial code by using the keypad on the control panel.

– Press a one-touch speed dial button.

3 Press Start Fax Black or Start Fax Color .

Schedule a fax

You can schedule a black-and-white fax to be sent later the same day (when phone lines are not as busy or phone rates are lower, for example). When scheduling a fax, the originals must be loaded in the document feeder tray and not on the glass. The

HP all-in-one automatically sends your fax when the specified time is reached.

You can only schedule one fax to be sent at a time. You can continue to send faxes normally, however, while a fax is scheduled.

1 Load your originals face up in the document feeder tray with the top of the page on the left.

Note Load your originals in the document feeder tray, and not on the glass. This feature is not supported if you load your originals on the glass.

2 In the Fax area, press Menu until How to Fax appears.

3 Press until Send Fax Later appears, and then press OK .

4 Enter the send time by using the numeric keypad, and then press OK .

5 Enter the fax number by using the keypad, press a one-touch speed dial button, or press Speed Dial until the appropriate speed-dial entry appears.

6 Press Start Fax Black .

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The HP all-in-one sends the fax at the scheduled time and the scheduled time appears on the control panel display.

Cancel a scheduled fax

You can cancel a scheduled fax or one that is currently in progress. After you schedule a fax, the scheduled time appears on the control panel display.

➔ After the scheduled time appears on the control panel display, press Cancel , and then press 1 .

The scheduled fax is cancelled.

Send a fax from memory

You can scan a black-and-white fax into memory and then send the fax from memory.

This feature is useful if the fax number you are trying to reach is busy or temporarily unavailable. The HP all-in-one scans the originals into memory and sends them once it is able to connect to the receiving fax machine. After the HP all-in-one scans the pages into memory, you can immediately remove the originals from the document feeder tray.

1 Load your originals face up in the document feeder tray with the top of the page on the left.

Note Load your originals in the document feeder tray, and not on the glass. This feature is not supported if you load your originals on the glass.

2 In the Fax area, press Menu until How to Fax appears.

3 Press until Scan & Fax appears, and then press OK .

4 Enter the fax number by using the keypad, press a one-touch speed dial button, or press Speed Dial until the appropriate speed-dial entry appears.

5 Press Start Fax Black .

Note If you press Start Fax Color , the fax will be sent in black and white and a message appears on the control panel display.

The HP all-in-one scans the originals into memory and sends the fax when the receiving fax machine is available. If you want to send all faxes with this setting, change it to the default. For more information, see

Set new default settings .

Send a fax using monitor dialing

Monitor dialing allows you to dial a number from the control panel as you would dial a regular telephone. This feature is useful when you want to use a calling card to charge the call and you need to respond to tone prompts while dialing. It also allows you to dial the number at your own pace, if necessary.

Note Make sure the volume is turned on, or you will not hear a dial tone. For information, see

Adjust the volume

.

1 Load your originals face up in the document feeder tray with the top of the page on the left. If you are sending a single-page fax, you can also load it on the glass.

2 Press Start Fax Black or Start Fax Color .

3 If your original is loaded on the glass, press 1 .

82 HP Officejet 6200 series all-in-one

4 After you hear the dial tone, enter the number by using the keypad on the control panel.

5 Follow any prompts that might occur.

Your fax is sent when the receiving fax machine answers.

Receive a fax

Your HP all-in-one can receive faxes automatically or manually, depending on the answer mode that you set. If the light next to the Auto Answer button is on, your

HP all-in-one automatically answers incoming calls and receive faxes. If the light is off, you need to receive faxes manually. For more information on the answer mode, see

Set up the HP all-in-one to receive faxes

.

Note If you installed a photo print cartridge for printing photos, you might want to

replace it with the black print cartridge when receiving faxes. See Work with print cartridges .

Set the number of rings before answering

You can specify how many rings should occur before your HP all-in-one automatically answers the incoming call.

Note This setting only applies if your HP all-in-one is set to receive faxes automatically.

The Rings to Answer setting is important if you have an answering machine on the same phone line as your HP all-in-one. The answering machine must answer the call before your HP all-in-one. The number of rings to answer for the HP all-in-one should be greater than the number of rings to answer for the answering machine.

For example, set your answering machine to answer in 4 rings and your HP all-in-one to answer in the maximum number of rings supported by your device. (The maximum number of rings varies by country/region.) In this setup, the answering machine will answer the call and the HP all-in-one will monitor the line. If the HP all-in-one detects fax tones, the HP all-in-one will receive the fax. If the call is a voice call, the answering machine will record the incoming message.

To set the number of rings before answering from the control panel

1 Press Setup .

2 Press 4 , and then press 3 .

This selects Basic Fax Setup and then selects Rings to Answer .

3 Enter the appropriate number of rings by using the keypad.

4 Press OK to accept the setting.

Receive a fax manually

If you set up your HP all-in-one to receive faxes manually (the Auto Answer light is off) or you answer the phone and hear fax tones, use the instructions in this section to receive faxes.

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You can receive faxes manually from a phone that is:

● Directly connected to the HP all-in-one (on the "2-EXT" port)

● On the same phone line, but is not connected to the HP all-in-one

1 Make sure the HP all-in-one is turned on and you have paper loaded in the input tray.

2 Remove any originals from the document feeder tray.

3 Set the Rings to Answer setting to a high number to allow you to answer the incoming call before the HP all-in-one answers. Or, set your HP all-in-one to answer faxes manually.

For information on setting the number of rings to answer, see

Set the number of rings before answering

. For information on setting the HP all-in-one to answer

faxes manually, see Set the answer mode .

4 Do one of the following:

– If your phone is on the same phone line (but not plugged into the back of the

HP all-in-one) and you hear fax tones from a sending fax machine, wait 5 -

10 seconds before pressing 1 2 3 on your phone. If the HP all-in-one does not begin receiving the fax, wait several more seconds and press 1 2 3 again.

Note When the HP all-in-one receives an incoming call, it displays Ringing on the control panel display. If you pick up the phone, Phone Off Hook appears after a few seconds. You must wait until Phone Off Hook appears before pressing 1 2 3 on your phone or you will not be able to receive the fax.

– If your phone is plugged directly into the back of the HP all-in-one and you hear fax tones from a sending fax machine, press the Start Fax Black or

Start Fax Color button on the control panel. Then, press 2 to receive the fax.

– If you are currently on the phone with the sender using a phone connected to the HP all-in-one, instruct them to press Start on their fax machine first. After you hear fax tones from the sending fax machine, press the Start Fax Black or Start Fax Color button on the control panel. Then, press 2 to receive the fax.

Note If you press Start Fax Color but the sender sent the fax in black and white, the HP all-in-one prints the fax in black and white.

Poll to receive a fax

Polling allows your HP all-in-one to ask another fax machine to send a fax that it has in its queue. When you use the Poll to Receive feature, the HP all-in-one calls the designated fax machine and requests the fax from it. The designated fax machine must be set for polling and have a fax ready to send.

Note The HP all-in-one does not support polling pass codes. This is a security feature that requires the receiving fax machine (your HP all-in-one) to provide a pass code to the device it is polling in order to receive the fax. Make sure the device you are polling does not have a pass code set up (or changed the default pass code) or the HP all-in-one will not be able to receive the fax.

1 In the Fax area, press Menu until How to Fax appears.

2 Press until Poll to Receive appears, and then press OK .

3 Enter the fax number of the other fax machine.

4 Press Start Fax Black or Start Fax Color .

84 HP Officejet 6200 series all-in-one

Note If you press Start Fax Color but the sender sent the fax in black and white, the HP all-in-one prints the fax in black and white.

Set the date and time

You can set the date and time from the control panel. When a fax is transmitted, the current date and time are printed along with the fax header. The date and time format is based on the language and country/region setting.

Note If your HP all-in-one loses power, you will need to reset the date and time.

1 Press Setup .

2 Press 4 , and then press 1 .

This selects Basic Fax Setup and then selects Date and Time .

3 Enter the month, day, and year by pressing the appropriate numbers on the keypad. Depending on your country/region setting, you might enter the date in a different order.

The underline cursor is presented initially beneath the first digit; it automatically advances to the next digit when you press a button. The time prompt automatically appears after you enter the last digit of the date.

4 Enter the hours and minutes.

5 If your time is displayed in the 12-hour format, press 1 for AM, or 2 for PM.

The new date and time settings appear on the control panel display.

Set the fax header

The fax header prints your name and fax number on the top of every fax you send.

We recommend that you set up the fax header by using the Fax Setup Wizard

(Windows users) or the Setup Assistant (Macintosh users) during the HP Image

Zone software installation.

You can also set up or change the fax header from the control panel.

The fax header information is required by law in many countries/regions.

1 Press Setup .

2 Press 4 , and then press 2 .

This selects Basic Fax Setup and then selects Fax Header .

3 Enter your personal or company name. You can enter up to 25 characters.

For information on entering text from the control panel, see

Enter text and symbols .

4 Press OK .

5 Enter your fax number by using the numeric keypad. You can enter up to 19 digits.

6 Press OK .

You might find it easier to enter fax header information by using the HP Director that came with your HP Image Zone software. In addition to entering fax header information, you can also enter cover page information that will be used when you send a fax from your computer and attach a cover page. For more information, see the onscreen HP Image Zone Help that came with your HP Image Zone software.

Enter text and symbols

You can enter text and symbols from the control panel by using the keypad on the control panel when you set up speed-dial entries and the fax header information.

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You can also enter symbols from the keypad when you dial a fax or phone number.

When the HP all-in-one dials the number, it will interpret the symbol and respond accordingly. For example, if you enter a dash in the fax number, the HP all-in-one will pause before dialing the remainder of the number. A pause is useful if you need to access an outside line before dialing the fax number.

Enter text using the keypad on the control panel

You can enter text or symbols by using the keypad on the control panel.

● Press the keypad numbers that correspond to the letters of a name. For example, the letters a, b, and c correspond to the number 2, as shown on the button below.

● Press a button multiple times to see the available characters.

Note Depending on your language and country/region setting, additional characters might be available.

● After the correct letter appears, wait for the cursor to advance automatically to the right, or press . Press the number that corresponds to the next letter in the name. Press the button multiple times until the correct letter appears. The first letter of a word is automatically set to uppercase.

● To insert a space, press Space (#) .

● To enter a pause, press Redial/Pause . A dash appears in the number sequence.

● To enter a symbol, such as @, press the Symbols (*) button repeatedly to scroll through the list of available symbols: asterisk ( * ), dash ( ), ampersand ( & ), period

( .

), slash ( / ), parentheses ( ) , apostrophe ( ' ), equals ( = ), number sign ( # ), at ( @ ), underscore ( _ ), plus ( + ), exclamation ( !

), semi colon ( ; ), question ( ?

), comma ( , ), colon ( : ), percent ( % ), and approximation ( ~ ).

● If you make a mistake, press to clear it, and then make the correct entry.

● After you are done entering text, press OK to store your entry.

Print reports

You can set up your HP all-in-one to print error reports and confirmation reports automatically for each fax you send and receive. You can also manually print system reports as you need them; these reports provide useful system information about your

HP all-in-one.

By default, your HP all-in-one is set to print a report only if there is a problem with sending or receiving a fax. A confirmation message that indicates whether a fax was successfully sent appears briefly on the control panel display after each transaction.

Generate reports automatically

You can configure your HP all-in-one so that it automatically prints error and confirmation reports.

86 HP Officejet 6200 series all-in-one

Note If you need printed confirmation each time a fax is sent, follow these instructions before sending any faxes and select Send Only .

1 Press Setup .

2 Press 2 , and then press 1 .

This selects Print Report and then selects Fax Report Setup .

3 Press to scroll through the following report types:

– Every Error : prints whenever there is any kind of fax error (default).

– Send Error : prints whenever there is a transmission error.

– Receive Error : prints whenever there is a receiving error.

– Every Fax : confirms every time a fax is sent or received.

– Send Only : prints every time a fax is sent indicating whether the fax was successfully sent or not.

– Off : does not print any error or confirmation reports.

4 Press OK to select the report.

Generate reports manually

You can manually generate reports about your HP all-in-one, such as the status of the last fax you sent, a list of programmed speed-dial entries, or a self-test report for diagnostic purposes.

1 Press Setup , and then press 2 .

This selects Print Report .

2 Press to scroll through the following report types:

– 1: Fax Report Setup : prints the automatic fax reports as described in

Generate reports automatically

.

– 2: Last Transaction : prints details of the last fax transaction.

– 3: Fax Log : prints a log of approximately the last 30 fax transactions.

– 4: Speed Dial List : prints a list of programmed speed-dial entries.

– 5: Self-Test Report : prints a report to assist you in diagnosing print and

alignment problems. For more information, see Print a self-test report

.

3 Press OK to print the report.

Set up speed dialing

You can assign speed-dial entries to fax numbers you use often. Use the one-touch speed dial buttons on the control panel to send faxes quickly. You can also press

Speed Dial to scroll through and select from the list of speed-dial entries.

The first five speed-dial entries are automatically saved to the one-touch speed dial buttons on the control panel.

For information on sending a fax using speed dials, see Send a fax using speed dials

.

You can quickly and easily set up speed-dial entries from your computer by using the

HP Director that came with your HP Image Zone software. For more information, see the onscreen HP Image Zone Help that came with your HP Image Zone software.

Create speed-dial entries

You can create speed-dial entries for fax numbers that you use frequently.

1 Press Setup .

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2 Press 3 , and then press 1 .

This selects Speed Dial Setup and then selects Individual Speed Dial .

The first unassigned speed-dial entry appears on the control panel display.

3 Press OK to select the displayed speed-dial entry. You can also press or to select a another empty entry, and then press OK .

4 Enter the fax number to assign to that entry, and then press OK . You can enter up to 49 digits.

Tip To enter a pause in the fax number, press Redial/Pause .

5 Enter the name, and then press OK . You can enter up to 13 characters.

For more information on entering text, see Enter text and symbols .

6 Press 1 if you want to set up another number, or press 2 if you are finished creating speed-dial entries.

Create group speed-dial entries

You can create a group speed-dial entry that contains up to 48 individual speed-dial entries. This allows you to send black-and-white faxes to specific groups of people by using one speed-dial entry.

Note You can only send black-and-white faxes when sending a fax to groups. Very

Fine resolution is also not supported when using this feature.

You can only assign previously entered individual speed-dial numbers to a group.

Additionally, only individual speed-dial entries can be added; you can’t assign one group to another group.

1 Press Setup .

2 Press 3 , and then press 2 .

This selects Speed Dial Setup and then selects Group Speed Dial .

The first unassigned speed-dial entry appears on the control panel display.

3 Press OK to select the displayed speed-dial entry. You can also press or to select another empty entry, and then press OK .

4 Press or to select an individual speed-dial entry to add to the group speed dial.

5 Press OK .

6 Press 1 to add another individual speed-dial entry, or press 2 if you are finished.

7 Enter the group speed-dial name, and then press OK .

For more information on entering text, see Enter text and symbols .

8 Press 1 to add another group, or press 2 if you are finished.

Update speed-dial entries

You can change the phone number or name of an individual speed-dial entry.

Note If the individual speed-dial entry is also a part of a speed-dial group, the speeddial group will reflect any updates made to the individual speed-dial entry.

1 Press Setup .

2 Press 3 , and then press 1 .

This selects Speed Dial Setup and then selects Individual Speed Dial .

3 Press or to scroll through the speed-dial entries, and then press OK to select the appropriate entry.

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4 When the current fax number appears, press to erase it.

5 Enter the new fax number.

6 Press OK to save the new number.

7 Enter the new name.

For more information on using entering text, see

Enter text and symbols .

8 Press OK .

9 Press 1 to update another speed-dial entry, or press 2 when you are finished.

Delete speed-dial entries

You can delete an individual or group speed-dial entry. If you delete an individual speed-dial entry that is included in a group speed dial, it will be deleted from the group as well.

1 Press Setup .

2 Press 3 , and then press 3 again.

This selects Speed Dial Setup and then selects Delete Speed Dial .

3 Press or until the speed-dial entry that you want to delete appears, and then press OK to delete it. You can also enter the speed-dial code by using the keypad on the control panel.

Change the fax resolution and lighter/darker settings

You can change the Fax Resolution and Lighter/Darker settings for documents that you are faxing.

Change the fax resolution

The Fax Resolution setting affects the transmission speed and quality of faxed blackand-white documents. The HP all-in-one sends faxes at the highest resolution supported by the receiving fax machine. You can only change the resolution for faxes that you are sending in black and white. All color faxes will be sent using Fine resolution. The following resolution settings are available:

● Fine : provides high-quality text suitable for faxing most documents. This is the default setting.

● Very Fine : provides the best quality fax when you are faxing documents with very fine detail. If you choose Very Fine , be aware that the faxing process takes longer to complete and you can only send black-and-white faxes using this resolution. If you send a color fax, it will be sent using Fine resolution instead.

● Photo : provides the best quality fax when sending photographs. If you choose

Photo , be aware that the faxing process takes longer to complete. When faxing photographs, we recommend that you choose Photo .

● Standard : provides the fastest possible fax transmission with the lowest quality.

This setting returns to the default setting after the job has been completed, unless you set your changes as the default. For information, see

Set new default settings .

To change the resolution from the control panel

1 Load your originals face up in the document feeder tray with the top of the page on the left.

2 Enter the fax number by using the keypad, press a one-touch speed dial button, or press Speed Dial until the appropriate speed-dial entry appears.

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3 In the Fax area, press Menu until Fax Resolution appears.

4 Press to select a resolution setting.

5 Press Start Fax Black .

Note If you press Start Fax Color , the fax will be sent using the Fine setting.

Your fax is sent with the Fax Resolution setting you selected. If you want to send all faxes with this setting, change it to the default. For more information, see

Set new default settings .

Change the lighter/darker setting

You can change the contrast of a fax to be darker or lighter than the original. This feature is useful if you are faxing a document that is faded, washed out, or handwritten. You can darken the original by adjusting the contrast.

This setting returns to the default setting after the job has been completed, unless you set your changes as the default. For information, see

Set new default settings .

1 Load your originals face up in the document feeder tray with the top of the page on the left.

2 Enter the fax number by using the keypad, press a one-touch speed dial button, or press Speed Dial until the appropriate speed-dial entry appears.

3 In the Fax area, press Menu until Lighter/Darker appears.

4 Press to lighten the fax or press to darken it.

The indicator moves to the left or right as you press an arrow.

5 Press Start Fax Black or Start Fax Color .

Your fax is sent with the Lighter/Darker setting you selected. If you want to send all faxes with this setting, change it to the default. For more information, see

Set new default settings .

Set new default settings

You can change the default value for the Fax Resolution , Lighter/Darker , and How to Fax settings through the control panel.

1 Make your changes to the Fax Resolution , Lighter/Darker , or How to Fax settings.

2 Press Menu until Set New Defaults appears.

3 Press until Yes appears.

Set fax options

There are numerous fax options that you can set, such as controlling whether the

HP all-in-one redials a busy number automatically. When you make changes to the following options, the new setting becomes the default. Review this section for information on changing fax options.

Set the paper size for received faxes

You can select the paper size for received faxes. The paper size you select should match what is loaded in your input tray. Faxes can be printed on letter, A4, or legal paper only.

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Note If an incorrect paper size is loaded in the input tray when a fax is received, the fax does not print and an error message appears on the control panel display. Load letter, A4, or legal paper, and then press OK to print the fax.

1 Press Setup .

2 Press 4 , and then press 4 again.

This selects Basic Fax Setup and then selects Fax Paper Size .

3 Press to select an option, and then press OK .

Set tone or pulse dialing

You can set the dial mode for your HP all-in-one to either tone dialing or pulse dialing.

Most telephone systems work with either type of dialing. If your telephone system does not require pulse dialing, we recommend using tone dialing. If you have a public telephone system or a private branch exchange (PBX) system, you may need to select Pulse Dialing . Contact your local telephone company if you are unsure which setting to use.

Note If you select Pulse Dialing , some phone system features might not be available. It can also take longer to dial a fax or phone number.

1 Press Setup .

2 Press 4 , and then press 5 .

This selects Basic Fax Setup and then selects Tone or Pulse Dialing .

3 Press to select an option, and then press OK .

Adjust the volume

Your HP all-in-one provides three levels for adjusting the ring and speaker volume.

The ring volume is the volume of the phone rings. The speaker volume is the level of everything else, such as the dial tones, fax tones, and button press beeps. The default setting is Soft .

1 Press Setup .

2 Press 4 , and then press 6 .

This selects Basic Fax Setup and then selects Ring and Beep Volume .

3 Press to select one of the options: Soft , Loud , or Off .

Note If you select Off , you will not hear a dial tone, fax tones, or incoming ring tones.

4 Press OK .

Forward faxes to another number

You can set up your HP all-in-one to forward your faxes to another fax number. If a color fax is received, the fax is forwarded in black and white.

Note When the HP all-in-one is forwarding your faxes, it will not print the faxes it receives unless there was a problem. If the HP all-in-one is not able to forward the fax to the designated fax machine (if it is not turned on, for example), the HP all-in-one will print the fax and an error report.

We recommend that you verify the number you are forwarding to works. Send a test fax to make sure the fax machine is able to receive your forwarded faxes.

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To forward faxes from the control panel

1 Press Setup .

2 Press 4 , and then press 7 .

This selects Basic Fax Setup and then selects Fax Forwarding Black Only .

3 Press until On appears, and then press OK .

4 At the prompt, enter the number of the fax machine that will receive the forwarded faxes.

5 Press OK .

Fax Forwarding appears on the control panel display.

Cancel fax forwarding

You can cancel your fax forwarding setup from the control panel.

You can cancel your fax forwarding setup from the control panel or the HP Director. If you want to change the number of the fax machine you are forwarding your faxed to, use the HP Director.

To cancel forward faxes from the control panel

➔ Press Cancel , and then press 1 .

Fax forwarding is cancelled.

Change the answer ring pattern (distinctive ringing)

Many phone companies offer a distinctive ringing feature that allows you to have several phone numbers on one phone line. When you subscribe to this service, each number will have a different ring pattern. For example, you can have single, double, and triple rings for the different numbers. You can set up your HP all-in-one to answer incoming calls that have a specific ring pattern.

If you connect your HP all-in-one to a line with distinctive ringing, have your telephone company assign one ring pattern to voice calls and another ring pattern to fax calls.

We recommend that you request double or triple rings for a fax number. When the

HP all-in-one detects the specified ring pattern, it will answer the call and receive the fax.

For example, you might have your telephone company assign double rings to your fax number and a single ring to your voice number. In this setup, set the Answer Ring

Pattern for your HP all-in-one to Double Rings . You can also set the Rings to

Answer setting to 3 . When a call comes in with a double ring, the HP all-in-one answers it after three rings and receives the fax.

If you do not have this service, use the default ring pattern, which is All Rings .

To change the answer ring pattern from the control panel

1 Verify that your HP all-in-one is set to answer fax calls automatically. For information, see

Set the answer mode .

2 Press Setup .

3 Press 5 , and then press 1 .

This selects Advanced Fax Setup and then selects Answer Ring Pattern .

4 Press to select an option, and then press OK .

When the phone rings with the ring pattern assigned to your fax phone line, the

HP all-in-one answers the call and receives the fax.

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Redial a busy or unanswered number automatically

You can set your HP all-in-one to redial a busy or an unanswered number automatically. The default setting for Busy Redial is Redial . The default setting for

No Answer Redial is No Redial .

1 Press Setup .

2 Do one of the following:

– To change the Busy Redial setting, press 5 , and then press 2 .

This selects Advanced Fax Setup and then selects Busy Redial .

– To change the No Answer Redial setting press 5 , and then press 3 .

This selects Advanced Fax Setup and then selects No Answer Redial .

3 Press to select Redial or No Redial .

4 Press OK .

Set automatic reduction for incoming faxes

This setting determines what your HP all-in-one does if it receives a fax that is too large for the default paper size. With this setting turned on (the default), the image of the incoming fax is reduced so that it fits on one page, if possible. With this feature turned off, information that does not fit on the first page is printed on a second page.

Automatic Reduction is useful when you receive a legal-size fax and letter-size paper is loaded in the input tray.

1 Press Setup .

2 Press 5 , and then press 4 .

This selects Advanced Fax Setup and then selects Automatic Reduction .

3 Press to select Off or On .

4 Press OK .

Set backup fax reception

The HP all-in-one stores all received faxes in memory. If there is an error condition that prevents the HP all-in-one from printing the faxes, Backup Fax Reception allows you to continue receiving faxes. During the error condition, with Backup Fax

Reception enabled, the faxes are stored in memory.

For example, if the HP all-in-one is out of paper and Backup Fax Reception is enabled, all received faxes are stored in memory. After you load more paper, you can print the faxes. If you disable this feature, the HP all-in-one will not answer incoming fax calls until the error condition is resolved.

Error conditions, such as the following, may prevent the HP all-in-one from printing faxes:

● There is no paper loaded in the input tray

● There is a paper jam

● The print-carriage access door is open

● The print carriage is stalled

During normal operation (whether Backup Fax Reception is On or Off ), the HP all-inone stores all faxes in memory. After the memory becomes full, the HP all-in-one overwrites the oldest, printed faxes as it receives new faxes. If you want to delete all the faxes in memory, turn off the HP all-in-one by pressing the On button.

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Note If Backup Fax Reception is On and there is an error condition, the HP all-inone stores the faxes it receives in memory as "unprinted." All unprinted faxes remain in memory until they are printed or deleted. When the memory becomes full of unprinted faxes, the HP all-in-one will not receive any more fax calls until the unprinted faxes are printed or deleted from memory. For information on printing or

deleting faxes from memory, see Reprint or delete the faxes in memory

.

The default Backup Fax Reception setting is On .

To set backup fax reception from the control panel

1 Press Setup .

2 Press 5 , and then press 5 again.

This selects Advanced Fax Setup and then selects Backup Fax Reception .

3 Press to select On or Off .

4 Press OK .

Use error correction mode

Error Correction Mode (ECM) eliminates data that is lost due to poor phone lines by detecting errors that occur during transmission and automatically requesting retransmission of the erroneous portion. Phone charges are unaffected, or might even be reduced, on good phone lines. On poor phone lines, ECM increases sending time and phone charges, but sends the data much more reliably. The default setting is on.

Turn ECM off only if it increases phone charges substantially, and you can accept poorer quality in exchange for reduced charges.

The following rules apply to ECM:

● If you turn ECM off, this applies only to faxes that you send. This does not apply to faxes that you receive.

● If you turn ECM off, set the Fax Speed to Medium . If the Fax Speed is set to

Fast , the fax will automatically be sent with ECM on. For information on changing the Fax Speed

, see Set the fax speed

.

● If you send a fax in color, the fax will be sent with ECM on, regardless of the option currently set.

To change the ECM setting from the control panel

1 Press Setup .

2 Press 5 , and then press 6 .

This selects Advanced Fax Setup and then selects Error Correction Mode .

3 Press to select Off or On .

4 Press OK .

Set the fax speed

You can set the fax speed used to communicate between your HP all-in-one and other fax machines when sending and receiving faxes. The default fax speed is Fast .

If you use one of the following, setting the fax speed to a slower speed might be required:

● An Internet phone service

● A PBX system

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● Fax over Internet Protocol (FoIP)

● An integrated services digital network (ISDN) service

If you experience problems sending and receiving faxes, you might want to try setting the Fax Speed setting to Medium or Slow . The following table provides the available fax speed settings.

Fax speed setting

Fast

Medium

Slow

Fax speed v.34 (33600 baud) v.17 (14400 baud) v.29 (9600 baud)

To set the fax speed from the control panel

1 Press Setup .

2 Press 5 , and then press 7 .

This selects Advanced Fax Setup and then selects Fax Speed .

3 Press to select an option, and then press OK .

Reprint or delete the faxes in memory

You can reprint or delete the faxes stored in memory. You might need to reprint a fax in memory if your HP all-in-one runs out of paper while receiving a fax. Or, if the memory of the HP all-in-one becomes full, you might need to clear it in order to continue receiving faxes.

Note The HP all-in-one stores all faxes it receives in memory, even when the faxes are printed. This allows you to reprint the faxes later, if needed. After the memory becomes full, the HP all-in-one overwrites the oldest, printed faxes as it receives new faxes.

To reprint faxes in memory from the control panel

1 Make sure you have paper loaded in the input tray.

2 Press Setup .

3 Press 6 , and then press 4 .

This selects Tools and then selects Reprint Faxes in Memory .

The faxes are printed in the reverse order they were received with the most recently received fax printed first, and so on.

4 If you do not need a fax that is printing, press Cancel .

The HP all-in-one begins printing the next fax in memory.

Note You will need to press Cancel for each stored fax in order to stop it from printing.

To delete all the faxes in memory from the control panel

➔ To delete all the faxes from memory, turn off the HP all-in-one by pressing the On button.

All faxes stored in memory will be deleted from memory after you turn off the power to your HP all-in-one.

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Fax over the Internet

You may subscribe to a low cost phone service that allows you to send and receive faxes with your HP all-in-one by using the Internet. This method is called Fax over

Internet Protocol (FoIP). You probably use a FoIP service (provided by your telephone company) if you:

● Dial a special access code along with the fax number, or

● Have an IP converter box that connects to the Internet and provides analog phone ports for the fax connection.

Note You can only send and receive faxes by connecting a phone cord to the port labeled "1-LINE" on the HP all-in-one and not from the Ethernet port. This means that your connection to the Internet must be done either through a converter box (which supplies regular analog phone jacks for fax connections) or your telephone company.

The FoIP service might not work properly when the HP all-in-one is sending and receiving faxes at high speed (33600bps). If you experience problems sending and receiving faxes, use a slower fax speed. You can do this by changing the Fax Speed setting from High (the default) to Medium . For information on changing this setting,

see Set the fax speed

.

You should also check with your telephone company to make sure their Internet phone service supports faxing. If they do not support faxing, you will not be able to send and receive faxes through the Internet.

Stop faxing

You can cancel a fax you are sending or receiving at any time.

To stop faxing from the control panel

➔ Press Cancel on the control panel to stop a fax you are sending or receiving.

Look for the Fax Cancelled message on the control panel display. If it does not appear, press Cancel again.

The HP all-in-one prints any pages it has already started printing and then cancels the remainder of the fax. This can take a few moments.

To cancel a number you are dialing

➔ Press Cancel to cancel a number you are currently dialing.

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12

Use HP Instant Share

HP Instant Share makes it easy to share photos with family and friends. Just scan a photo, select a destination for your photo, and then send the photo on its way. You can even upload your photos to an online photo album or an online photo finishing service. Availability of services varies by country/region.

With HP Instant Share E-mail, family and friends always get photos they can view: no more large downloads or images that are too big to open. An e-mail message with thumbnail images of your photos is sent with a link to a secure Web page where family and friends can easily view, share, print, and save the photos.

Overview

If your HP all-in-one is USB-connected, you can share photos with friends and relatives using your device and the HP software installed on your computer. If you have a Windows-based computer, use the HP Image Zone software; if you have a

Macintosh, use the HP Instant Share client application software.

Note A USB-connected device is an HP All-in-One that is connected to a computer by means of a USB cable and relies on the computer for access to the Internet.

Use HP Instant Share to send images from your HP all-in-one to a destination of your choice. The destination, for example, can be an e-mail address, an online photo album, or an online photo finishing service. Availability of services varies by country/ region.

Note You can also send images to a friend or relative's network-connected HP All-in-

One or photo printer. To send to a device, you must have an HP Passport user ID and password. The receiving device must be set up and registered with HP Instant Share.

You will also need to obtain the name the recipient assigned to the receiving device.

Further instructions are provided in step 6 in Send images using your HP all-in-one

.

Get started

You must have the following to use HP Instant Share with your HP all-in-one:

● An HP all-in-one connected to a computer with a USB cable

● Internet access through the computer to which the HP all-in-one is connected

HP Image Zone software installed on your computer. Macintosh users will find that the HP Instant Share client application software is also installed.

Once you have set up your HP all-in-one and installed the HP Image Zone software, you are ready to start sharing photos using HP Instant Share. For more information on setting up your HP all-in-one, see the Setup Guide that came with your device.

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Send images using your HP all-in-one

Images can be photos or scanned documents. Either can be shared with friends and relatives using your HP all-in-one and HP Instant Share.

Share a scanned image by pressing Scan To on the control panel. To use Scan To , place an image face down on the glass, select a destination to which you want to send the image, and start the scan.

Note For more information on scanning an image, see

Use the scan features .

To send a scanned image from your HP all-in-one

1 Load your original face down on the right front corner of the glass or (if you are using the automatic document feeder) in the document tray.

2 Press Scan To on the control panel of your HP all-in-one.

The Scan To menu appears on the color graphics display.

3 Use the and arrows to highlight HP Instant Share .

4 Press OK or Start Scan to select the destination.

The image is scanned and uploaded to your computer.

Note If an original is detected in the automatic document feeder, one or more pages are scanned. If no original is detected in the automatic document feeder, a single page is scanned from the scanner bed.

For Windows users, the HP Image Zone software opens on your computer. The

HP Instant Share tab appears. A thumbnail of the scanned image appears in the

Selection Tray. For more information on the HP Image Zone, see Use the HP

Image Zone in the onscreen help.

For Macintosh users, the HP Instant Share client application software opens on your computer. A thumbnail of the scanned image appears in the HP Instant

Share window.

Note If you are using a Macintosh OS earlier than X v10.1.5 (including OS 9 v9.1.5), your photos are uploaded to the HP Gallery on your Macintosh. Click E-

mail. Send the scanned image as an e-mail attachment by following the prompts on your computer screen.

5 Follow the steps appropriate for your operating system:

If you are using a Windows-based computer: a From either the Control or Work areas of the HP Instant Share tab, click the link or icon of the service you want to use to send your scanned image.

Note If you click See All Services, you can choose from among all of the services available in your country/region, for example: HP Instant Share E-

mail and Create Online Albums. Follow the onscreen instructions.

The Go Online screen appears in the Work area.

b Click Next and follow the onscreen instructions.

If you are using a Macintosh: a Make sure the scanned image you want to share displays in the HP Instant

Share window.

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Use the - button to remove photos, or the + button to add photos to the window.

b Click Continue and follow the onscreen instructions.

c From the HP Instant Share services list, select the service you want to use to send your scanned image.

d Follow the onscreen instructions.

6 From the HP Instant Share E-mail service, you can:

– Send an e-mail message with thumbnail images of your photos which can be viewed, printed, and saved over the Web.

– Open and maintain an e-mail address book. Click Address Book, register with HP Instant Share, and create an HP Passport account.

– Send your e-mail message to multiple addresses. Click the related link.

– Send a collection of images to a friend or relative's network-connected device. Enter the name assigned to the device by the recipient in the E-mail

address field followed by @send.hp.com. You will be prompted to sign in to

HP Instant Share with your HP Passport userid and password.

Note If you have not previously set up HP Instant Share, click I need an HP

Passport account on the Sign in with HP Passport screen. Obtain an HP

Passport user ID and password.

Send images using your computer

In addition to using your HP all-in-one to send images through HP Instant Share, you can use the HP Image Zone software installed on your computer to send images. The

HP Image Zone software lets you select and edit one or more images, and then access HP Instant Share to select a service (for example, HP Instant Share E-mail) and send your images. At a minimum, you can share images through the following:

● HP Instant Share E-mail (send to an e-mail address)

● HP Instant Share E-mail (send to a device)

● Online Albums

● Online photo finishing (availability varies by country/region)

Send images using the HP Image Zone software (Windows)

Use the HP Image Zone software to share images with friends and relatives. Simply open the HP Image Zone, select the images you want to share, and forward the images using the HP Instant Share E-mail service.

Note For more information on using the HP Image Zone software, see the onscreen

HP Image Zone Help.

To use the HP Image Zone software

1 Double-click the HP Image Zone icon on your desktop.

The HP Image Zone window opens on your computer. The My Images tab appears in the window.

2 Select one or more images from the folder(s) in which they are stored.

For more information, see the onscreen HP Image Zone Help.

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Note Use the HP Image Zone image editing tools to edit your images and achieve the results you want. For more information, see the onscreen HP Image

Zone Help.

3 Click the HP Instant Share tab.

The HP Instant Share tab appears in the HP Image Zone window.

4 From either the Control or Work areas of the HP Instant Share tab, click the link or icon of the service you want to use to send your scanned image.

Note If you click See All Services, you can choose from among all of the services available in your country/region, for example: HP Instant Share E-mail and Create Online Albums. Follow the onscreen instructions.

The Go Online screen appears in the Work area of the HP Instant Share tab.

5 Click Next and follow the onscreen instructions.

6 From the HP Instant Share E-mail service, you can:

– Send an e-mail message with thumbnail images of your photos which can be viewed, printed, and saved over the Web.

– Open and maintain an e-mail address book. Click Address Book, register with HP Instant Share, and create an HP Passport account.

– Send your e-mail message to multiple addresses. Click the related link.

– Send a collection of images to a friend or relative's network-connected device. Enter the name assigned to the device by the recipient in the E-mail

address field followed by @send.hp.com. You will be prompted to sign in to

HP Instant Share with your HP Passport userid and password.

Note If you have not previously set up HP Instant Share, click I need an HP

Passport account on the Sign in with HP Passport screen. Obtain an HP

Passport user ID and password.

Send images using the HP Instant Share client application software (Macintosh

OS X v10.1.5 and later)

Note Macintosh OS X v10.2.1 and v10.2.2 are not supported.

Use the HP Instant Share client application to share images with friends and relatives.

Simply open the HP Instant Share window, select the images you want to share, and forward the images using the HP Instant Share E-mail service.

Note For more information on using the HP Instant Share client application software, see the onscreen HP Image Zone Help.

To use the HP Instant Share client application

1 Select the HP Image Zone icon from the Dock.

The HP Image Zone opens on your desktop.

2 In the HP Image Zone, click the Services button at the top of the window.

A list of applications appears in the lower part of the HP Image Zone.

3 Choose HP Instant Share from the list of applications.

The HP Instant Share client application software opens on your computer.

4 Use the + button to add an image to the window, or the - button to remove an image.

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Note For more information on using the HP Instant Share client application software, see the onscreen HP Image Zone Help.

5 Make sure the images you want to share display in the HP Instant Share window.

6 Click Continue and follow the onscreen instructions.

7 From the HP Instant Share services list, select the service you want to use to send your scanned image.

8 Follow the onscreen instructions.

9 From the HP Instant Share E-mail service, you can:

– Send an e-mail message with thumbnail images of your photos which can be viewed, printed, and saved over the Web.

– Open and maintain an e-mail address book. Click Address Book, register with HP Instant Share, and create an HP Passport account.

– Send your e-mail message to multiple addresses. Click the related link.

– Send a collection of images to a friend or relative's network-connected device. Enter the name assigned to the device by the recipient in the E-mail

address field followed by @send.hp.com. You will be prompted to sign in to

HP Instant Share with your HP Passport userid and password.

Note If you have not previously set up HP Instant Share, click I need an HP

Passport account on the Sign in with HP Passport screen. Obtain an HP

Passport user ID and password.

Share images using the HP Director (Macintosh OS earlier than X v10.1.5)

Note Macintosh OS 9 v9.1.5 and later and v9.2.6 and later are supported. Macintosh

OS X v10.0 and v10.0.4 are not supported.

Share images with anyone who has an e-mail account. Simply start the HP Director and open the HP Gallery. Then create a new e-mail message using an e-mail application installed on your computer.

Note For more information, see the HP Imaging Gallery section in the onscreen

HP Photo and Imaging Help.

To use the e-mail option within the HP Director

1 Display the HP Director menu:

– In OS X, select the HP Director icon from the Dock.

– In OS 9, double-click the HP Director shortcut on your desktop.

2 Open the HP Photo and Imaging Gallery:

– In OS X, select HP Gallery from the Manage and Share section of the

HP Director menu.

– In OS 9, click HP Gallery.

3 Select one or more images to share.

For more information, see the onscreen HP Photo and Imaging Help.

4 Click E-mail.

The e-mail program on your Macintosh opens.

Send the images as an e-mail attachment by following the prompts on your computer screen.

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13

Order supplies

You can order recommended types of HP paper and print cartridges online from the

HP website.

Order paper, transparency film, or other media

To order media such as HP Premium Paper, HP Premium Plus Photo Paper,

HP Premium Inkjet Transparency Film, or HP Iron-On Transfer, go to www.hp.com

. If prompted, choose your country/region, follow the prompts to select your product, and then click one of the shopping links on the page.

Order print cartridges

To order print cartridges for your HP all-in-one, go to www.hp.com

. If prompted, choose your country/region, follow the prompts to select your product, and then click one of the shopping links on the page.

Your HP all-in-one supports the following print cartridges:

Print cartridges

HP black inkjet print cartridge

HP tri-color inkjet print cartridge

HP reorder number

#94, 1 1 ml black print cartridge

#97, 1 4 ml color print cartridge

#95, 7 ml color print cartridge

#99, 1 3 ml color photo print cartridge HP photo inkjet print cartridge

Note Print cartridge reorder numbers vary by country/region. If the reorder numbers listed in this guide do not match the numbers on the print cartridges currently installed in your HP all-in-one, order new print cartridges with the same numbers as those you currently have installed.

You can find out the reorder numbers for all the print cartridges your device supports through the Printer Toolbox. In the HP Director, click Settings, point to Print

Settings, and then click Printer Toolbox. Click the Estimated Ink Levels tab, and then click Print Cartridge Ordering Information.

You can also contact a local HP reseller or go to www.hp.com/support to confirm the correct print cartridge reorder numbers for your country/region.

Order other supplies

To order other supplies, such as HP all-in-one software, a copy of the printed User

Guide, a Setup Guide, or other customer-replaceable parts, call the appropriate number below:

● In the U.S. or Canada, dial 1-800-474-6836 (1-800-HP invent).

● In Europe, dial +49 180 5 290220 (Germany) or +44 870 606 9081 (U.K.).

To order HP all-in-one software in other countries/regions, call the phone number for your country/region. The numbers listed below are current as of the publication date of

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Chapter 13 this guide. For a list of current ordering numbers, go to www.hp.com/support . If prompted, choose your country/region, and then click Contact HP for information on calling for technical support.

Country/region

Asia Pacific (except for Japan)

Australia

Europe

New Zealand

South Africa

U.S. and Canada

Number for ordering

65 272 5300

131047

+49 180 5 290220 (Germany)

+44 870 606 9081 (U.K.)

0800 441 147

+27 (0)11 8061030

1-800-HP-INVENT (1-800-474-6836)

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14

Maintain your HP all-in-one

The HP all-in-one requires little maintenance. Sometimes you might want to clean the glass and lid backing to remove surface dust and ensure that your copies and scans remain clear. You will also need to replace, align, or clean your print cartridges occasionally. This chapter provides instructions for keeping your HP all-in-one in top working condition. Perform these simple maintenance procedures as necessary.

Clean the HP all-in-one

Fingerprints, smudges, hair, and other debris on the glass or lid backing slow down performance and affect the accuracy of special features such as Fit to Page . To ensure that your copies and scans remain clear, you might need to clean the glass and lid backing. You might also want to dust the exterior of the HP all-in-one.

Clean the glass

Fingerprints, smudges, hair, and dust on the main glass surface slow down performance and affect the accuracy of features such as Fit to Page .

In addition to the main glass surface, you might also need to clean the small glass strip inside the automatic document feeder. Streaks can occur if the glass strip inside the automatic document feeder is dirty.

To clean the glass

1 Turn off the HP all-in-one, unplug the power cord, and raise the lid.

Note When you unplug the power cord, the date and time are erased. You will need to reset the date and time later, when you plug the power cord back in. Any faxes stored in memory are also erased.

2 Clean the glass with a soft cloth or sponge slightly moistened with a nonabrasive glass cleaner.

Warning Do not use abrasives, acetone, benzene, or carbon tetrachloride on the glass; they can damage it. Do not place or spray liquid directly on the glass; the liquid might seep under the glass and damage the device.

3 Dry the glass with a chamois or cellulose sponge to prevent spotting.

To clean the glass strip inside the automatic document feeder

1 Lift the cover of the automatic document feeder.

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2 Raise the lid, as if you were loading an original on the glass.

3 Lift the automatic document feeder mechanism.

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There is a glass strip under the automatic document feeder.

HP Officejet 6200 series all-in-one

4 Clean the glass strip with a soft cloth or sponge slightly moistened with a nonabrasive glass cleaner.

Warning Do not use abrasives, acetone, benzene, or carbon tetrachloride on the glass; they can damage it. Do not place or spray liquid directly on the glass; the liquid might seep under the glass and damage the device.

5 Lower the automatic document feeder mechanism, and then close the cover of the automatic document feeder.

6 Close the lid.

Clean the lid backing

Minor debris can accumulate on the white document backing located underneath the lid of the HP all-in-one.

1 Turn off the HP all-in-one, unplug the power cord, and raise the lid.

2 Clean the white document backing with a soft cloth or sponge slightly moistened with a mild soap and warm water.

3 Wash the backing gently to loosen debris. Do not scrub the backing.

4 Dry the backing with a chamois or soft cloth.

Warning Do not use paper-based wipes, as these might scratch the backing.

5 If further cleaning is needed, repeat the previous steps using isopropyl (rubbing) alcohol, and wipe the backing thoroughly with a damp cloth to remove any residual alcohol.

Warning Be careful not to spill alcohol on the glass or painted parts of the HP all-in-one, as this might damage the device.

Clean the exterior

Use a soft cloth or slightly moistened sponge to wipe dust, smudges, and stains off the case. The interior of the HP all-in-one does not require cleaning. Keep fluids away from the control panel and the interior of the HP all-in-one.

Warning To avoid damage to painted parts of the HP all-in-one, do not use alcohol or alcohol-based cleaning products on the control panel, document feeder tray, lid, or other painted parts of the device.

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Print a self-test report

If you are experiencing problems with printing, print a self-test report before you replace the print cartridges. This report provides useful information on several aspects of your device, including your print cartridges.

1 Load letter, A4, or legal unused plain white paper into the input tray.

2 Press Setup .

3 Press 2 , then press 5 .

This selects Print Report and then selects Self-Test Report .

The HP all-in-one prints a self-test report, which might indicate the source of the printing problem. A sample of the ink test area of the report is shown below.

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4 Make sure the test patterns are even and show a complete grid.

If more than a few lines in a pattern are broken, this might indicate a problem with the nozzles. You might need to clean the print cartridges. For more information,

see Clean the print cartridges .

5 Make sure the lines of color extend across the page.

If the black line is missing, faded, streaked, or shows lines, this might indicate a problem with the black or photo print cartridge in the right slot.

If any of the remaining three lines are missing, faded, streaked, or show lines, this might indicate a problem with the tri-color print cartridge in the left slot.

6 Make sure the color blocks have even consistency and are representative of the colors listed below.

You should see cyan, magenta, yellow, violet, green, and red color blocks.

If color blocks are missing, or if a block of color is muddy or does not match the label indicated below the block, this might indicate that the tri-color print cartridge is out of ink. You might need to replace the print cartridge. For more information

on replacing print cartridges, see Replace the print cartridges .

Note For examples of test patterns, lines of color, and color blocks from normal and malfunctioning print cartridges, see the onscreen HP Image Zone Help that came with your software.

HP Officejet 6200 series all-in-one

Work with print cartridges

To ensure the best print quality from your HP all-in-one, you will need to perform some simple maintenance procedures. This section provides guidelines for handling the print cartridges and instructions for replacing, aligning, and cleaning the print cartridges.

Handle the print cartridges

Before you replace or clean a print cartridge, you should know the part names and how to handle the print cartridges.

1 Copper-colored contacts

2 Plastic tape with pink pull tab (must be removed before installing)

3 Ink nozzles under tape

Hold the print cartridges by their black plastic sides, with the label on top. Do not touch the copper-colored contacts or the ink nozzles.

Warning Be careful not to drop the print cartridges. This can damage them, making them unusable.

Replace the print cartridges

When the ink level for the print cartridge is low, a message appears on the control panel display.

Note You can also check the estimated amount of ink remaining in your cartridges by using the HP Image Zone software that came with your HP all-in-one. For information on checking the ink levels from the HP Director, see the onscreen

HP Image Zone Help that came with your software.

When you receive a low-ink warning message on the control panel display, make sure you have a replacement print cartridge available. You should also replace the print

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Chapter 14 cartridges when you see faded text or if you experience print quality issues related to the print cartridges.

Tip You can also use these instructions to replace the black print cartridge with a photo print cartridge for printing high-quality color photos.

To find out the reorder number for all the print cartridges that your HP all-in-one supports, see

Order print cartridges . To order print cartridges for your HP all-in-one,

go to www.hp.com

. If prompted, choose your country/region, follow the prompts to select your product, and then click one of the shopping links on the page.

To replace the print cartridges

1 Make sure the HP all-in-one is on.

Warning If the HP all-in-one is off when you lift the print-carriage access door to access the print cartridges, the HP all-in-one will not release the cartridges for changing. You might damage the HP all-in-one if the print cartridges are not docked safely on the right side when you try to remove them.

2 Open the print-carriage access door by lifting from the front center of the device, until the door locks into place.

The print carriage moves to the far right side of the HP all-in-one.

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1 Print-carriage access door

2 Print carriage

3 Wait until the print carriage is idle and silent, and then lightly press down on a print cartridge to release it.

If you are replacing the tri-color print cartridge, remove the print cartridge from the slot on the left.

If you are replacing the black or photo print cartridge, remove the print cartridge from the slot on the right.

HP Officejet 6200 series all-in-one

1 Print cartridge slot for the tri-color print cartridge

2 Print cartridge slot for the black and photo print cartridges

4 Pull the print cartridge toward you out of its slot.

5 If you are removing the black print cartridge in order to install the photo print cartridge, store the black print cartridge in the print cartridge protector. For more information, see

Use the print cartridge protector

.

If you are removing the print cartridge because it is low or out of ink, recycle the print cartridge. The HP Inkjet Supplies Recycling Program is available in many countries/regions, and lets you recycle used print cartridges free of charge. For more information, go to the following website: www.hp.com/hpinfo/globalcitizenship/environment/recycle/inkjet.html

6 Remove the new print cartridge from its packaging and, being careful to touch only the black plastic, gently remove the plastic tape by using the pink pull tab.

User Guide

1 Copper-colored contacts

2 Plastic tape with pink pull tab (must be removed before installing)

3 Ink nozzles under tape

Caution Do not touch the copper-colored contacts or ink nozzles.

Touching these parts can result in clogs, ink failure, and bad electrical connections.

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7 Slide the new print cartridge forward into the empty slot. Push the print cartridge forward until it clicks into place.

If the print cartridge you are installing has a white triangle on its label, slide the print cartridge into the slot on the left. The label for the slot is green with a solid white triangle.

If the print cartridge you are installing has a white square or a white pentagon on its label, slide the print cartridge into the slot on the right. The label for the slot is black with a solid white square and a solid white pentagon.

8 Close the print-carriage access door.

Use a photo print cartridge

You can optimize the quality of the color photos you print and copy with your HP all-inone by purchasing a photo print cartridge. Remove the black print cartridge and insert the photo print cartridge in its place. With the tri-color print cartridge and photo print cartridge installed, you have a six-ink system, which provides enhanced quality color photos.

112 HP Officejet 6200 series all-in-one

When you want to print regular text documents, swap the black print cartridge back in.

Use a print cartridge protector to keep your print cartridge secure when it is not being used.

● For more information on purchasing a photo print cartridge, see

Order print cartridges .

● For more information on replacing print cartridges, see

Replace the print cartridges .

● For more information on using the print cartridge protector, see

Use the print cartridge protector

.

Use the print cartridge protector

In some countries/regions, when you purchase a photo print cartridge, you might also receive a print cartridge protector. In other countries/regions, a print cartridge protector comes in the box with your HP all-in-one. If neither your print cartridge nor your HP all-in-one came with a print cartridge protector, you can order one from HP

Support. Go to www.hp.com/support .

The print cartridge protector is designed to keep a print cartridge secure and prevent it from drying out when it is not being used. Whenever you remove a print cartridge from the HP all-in-one with the intention of using it again later, store it in the print cartridge protector. For example, store the black print cartridge in a print cartridge protector if you are removing it so you can print high-quality photos with the photo and tri-color print cartridges.

To insert a print cartridge into the print cartridge protector

➔ Slide the print cartridge into the print cartridge protector at a slight angle and snap it securely into place.

To remove the print cartridge from the print cartridge protector

➔ Press down and back on the top of the print cartridge protector to release the print cartridge, then slide the print cartridge out of the print cartridge protector.

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Align the print cartridges

The HP all-in-one prompts you to align cartridges every time you install or replace a print cartridge. You can also align the print cartridges at any time from the control panel or by using the HP Image Zone software on your computer. Aligning the print cartridges ensures high-quality output.

Note If you remove and reinstall the same print cartridge, the HP all-in-one will not prompt you to align the print cartridges. The HP all-in-one remembers the alignment values for that print cartridge, so you do not need to realign the print cartridges.

To align the print cartridges from the control panel when prompted

➔ Make sure you have letter or A4 unused plain white paper loaded in the input tray, and then press OK .

The HP all-in-one prints a print cartridge alignment sheet and aligns the print cartridges. Recycle or discard the page.

Note If you have colored paper loaded in the input tray when you align the print cartridges, the alignment will fail. Load unused plain white paper into the input tray, and then try the alignment again.

If the alignment fails again, you might have a defective sensor or print cartridge.

Contact HP Support. Go to www.hp.com/support . If prompted, choose your country/region, and then click Contact HP for information on calling for technical support.

To align the cartridges from the control panel at any other time

1 Load letter or A4 unused plain white paper into the input tray.

2 Press Setup .

3 Press 6 , then press 2 .

This selects Tools and then selects Align Print Cartridge .

The HP all-in-one prints a print cartridge alignment sheet and aligns the print cartridges. Recycle or discard the page.

For information on aligning the print cartridges by using the HP Image Zone software that came with your HP all-in-one, see the onscreen HP Image Zone Help that came with your software.

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Clean the print cartridges

Use this feature when the self-test report shows streaking or white lines through any of the lines of color. Do not clean print cartridges unnecessarily, as this wastes ink and shortens the life of the ink nozzles.

To clean the print cartridges from the control panel

1 Load letter or A4 unused plain white paper into the input tray.

2 Press Setup .

3 Press 6 , then press 1 .

This selects Tools and then selects Clean Print Cartridge .

The HP all-in-one prints a page that you can recycle or discard.

If copy or print quality still seem poor after you clean the print cartridges, try cleaning the print cartridge contacts before replacing the affected print cartridge.

For information on cleaning the print cartridge contacts, see

Clean the print cartridge contacts

. For information on replacing the print cartridges, see Replace the print cartridges .

For information on cleaning the print cartridges by using the HP Image Zone software that came with your HP all-in-one, see the onscreen HP Image Zone Help that came with your software.

Clean the print cartridge contacts

Clean the print cartridge contacts only if you get repeated messages on the control panel display prompting you to check a print cartridge after you already have cleaned or aligned the print cartridges.

Before cleaning the print cartridge contacts, remove the print cartridge and verify that nothing is covering the print cartridge contacts, then reinstall the print cartridge. If you continue to get messages to check the print cartridges, clean the print cartridge contacts.

Make sure you have the following materials available:

● Dry foam rubber swabs, lint-free cloth, or any soft material that will not come apart or leave fibers.

● Distilled, filtered, or bottled water (tap water might contain contaminants that can damage the print cartridges).

Warning Do not use platen cleaners or alcohol to clean the print cartridge contacts. These can damage the print cartridge or the HP all-in-one.

To clean the print cartridge contacts

1 Turn on the HP all-in-one and open the print-carriage access door.

The print carriage moves to the far right side of the HP all-in-one.

2 Wait until the print carriage is idle and silent, and then unplug the power cord from the back of the HP all-in-one.

Note When you unplug the power cord, the date and time are erased. You will need to reset the date and time later, when you plug the power cord back in. For more information, see

Set the date and time

. Any faxes stored in memory are also erased.

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3 Lightly press down on the print cartridge to release it, and then pull it toward you out of the slot.

Note Do not remove both print cartridges at the same time. Remove and clean each print cartridge one at a time. Do not leave a print cartridge outside the

HP all-in-one for more than 30 minutes.

4 Inspect the print cartridge contacts for ink and debris buildup.

5 Dip a clean foam rubber swab or lint-free cloth into distilled water, and squeeze any excess water from it.

6 Hold the print cartridge by its sides.

7 Clean only the copper-colored contacts. For information on cleaning the ink nozzle area, see

Clean the area around the ink nozzles .

1 Copper-colored contacts

2 Ink nozzles (do not clean)

8 Slide the print cartridge back into the slot. Push the print cartridge forward until it clicks into place.

9 Repeat if necessary for the other print cartridge.

10 Gently close the print-carriage access door and plug the power cord into the back of the HP all-in-one.

Clean the area around the ink nozzles

If the HP all-in-one is used in a dusty environment, a small amount of debris might accumulate inside the device. This debris can include dust, hair, carpet, or clothing fibers. When debris gets on the print cartridges, it can cause ink streaks and smudges on printed pages. Ink streaking can be corrected by cleaning around the ink nozzles as described here.

Note Clean the area around the ink nozzles only if you continue to see streaks and smudges on your printed pages after you have already cleaned the print cartridges by

using the control panel or the HP Image Zone. For more information, see Clean the print cartridges .

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Make sure you have the following materials available:

● Dry foam rubber swabs, lint-free cloth, or any soft material that will not come apart or leave fibers.

● Distilled, filtered, or bottled water (tap water might contain contaminants that can damage the print cartridges).

Warning Do not touch the copper-colored contacts or ink nozzles. Touching these parts can result in clogs, ink failure, and bad electrical connections.

To clean the area around the ink nozzles

1 Turn on the HP all-in-one and open the print-carriage access door.

The print carriage moves to the far right side of the HP all-in-one.

2 Wait until the print carriage is idle and silent, and then unplug the power cord from the back of the HP all-in-one.

Note When you unplug the power cord, the date and time are erased. You will need to reset the date and time later, when you plug the power cord back in. For more information, see

Set the date and time

. Any faxes stored in memory are also erased.

3 Lightly press down on the print cartridge to release it, and then pull it toward you out of the slot.

Note Do not remove both print cartridges at the same time. Remove and clean each print cartridge one at a time. Do not leave a print cartridge outside the

HP all-in-one for more than 30 minutes.

4 Place the print cartridge on a piece of paper with the ink nozzles facing up.

5 Lightly moisten a clean foam rubber swab with distilled water.

6 Clean the face and edges around the ink nozzle area with the swab, as shown below.

User Guide

1 Nozzle plate (do not clean)

2 Face and edges around the ink nozzle area

Warning Do not clean the nozzle plate.

7 Slide the print cartridge back into the slot. Push the print cartridge forward until it clicks into place.

8 Repeat if necessary for the other print cartridge.

9 Gently close the print-carriage access door and plug the power cord into the back of the HP all-in-one.

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Change the device settings

You can change the scroll speed and prompt delay time settings on your HP all-in-one so that it behaves according to your preference. You can also restore the device settings to what they were when you purchased your device. This will erase any new defaults you have set.

Set the scroll speed

The Scroll Speed option lets you control the rate that text messages scroll from right to left in the control panel display. For example, if the message is " Pass. Refer to printed report for Fax Test details. Press OK to continue.

", it will not completely fit in the control panel display and will need to scroll. This is so that you can read the entire message. You can choose the rate at which it will scroll: Normal , Fast , or

Slow . The default is Normal .

1 Press Setup .

2 Press 7 , then press 2 .

This selects Preferences and then selects Set Scroll Speed .

3 Press to select a scroll speed, then press OK .

Set the prompt delay time

The Prompt Delay Time option allows you to control the amount of time that passes before a message prompts you to take further action. For example, if you press Menu in the Copy area and the prompt delay time passes without you pressing another button, the message " Press Menu for more options.

" appears in the control panel display. You can choose Normal , Fast , Slow , or Off . If you select Off , hints will not appear on the control panel display but other messages, such as low ink warnings and error messages, will still appear.

1 Press Setup .

2 Press 7 , then press 3 .

This selects Preferences and then selects Set Prompt Delay Time .

3 Press to select a delay time, then press OK .

Restore the factory defaults

You can restore the original factory settings to what they were when you purchased your HP all-in-one.

Note Restoring the factory defaults will not affect any changes you made to scan settings and the language and country/region settings.

You can perform this process from the control panel only.

1 Press Setup .

2 Press 6 , then press 3 .

This selects Tools and then selects Restore Factory Defaults .

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15

Troubleshooting information

This chapter contains troubleshooting information for the HP all-in-one. Specific information is provided for installation and configuration issues, and some operational topics. For more troubleshooting information, see the onscreen HP Image Zone Help.

Many issues are caused when the HP all-in-one is connected to the computer using a

USB cable before the HP all-in-one software is installed on the computer. If you connected the HP all-in-one to your computer before the software installation screen prompts you to do so, you must follow these steps:

1 Disconnect the USB cable from the computer.

2 Uninstall the software (if you have already installed it).

3 Restart your computer.

4 Turn off the HP all-in-one, wait one minute, then restart it.

5 Reinstall the HP all-in-one software. Do not connect the USB cable to the computer until prompted by the software installation screen.

For information about uninstalling and reinstalling the software, see

Uninstall and reinstall the software .

This chapter contains the following topics:

Setup troubleshooting: Contains information on hardware setup, software installation, and fax setup troubleshooting information.

Operational troubleshooting: Contains information on issues that may occur during normal tasks when using the HP all-in-one features.

Device update: Based on advice from HP customer support or a message on the control panel display, you might access the HP support website to retrieve an upgrade for your device. This section contains information about updating your device.

Before you call HP Support

If you have a problem, follow these steps:

1 Check the documentation that came with the HP all-in-one.

Setup Guide: The Setup Guide explains how to set up the HP all-in-one.

User Guide: The User Guide is the book you are reading. This book describes the basic features of the HP all-in-one, explains how to use the

HP all-in-one without connecting it to a computer, contains setup and operational troubleshooting information, and contains device update information.

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HP Image Zone Help: The onscreen HP Image Zone Help describes how to use the HP all-in-one with a computer and contains additional troubleshooting information not covered in the User Guide.

Readme file: The Readme file contains information on possible installation

problems and system requirements. For more information, see View the

Readme file

.

2 If you are unable to solve the problem using the information in the documentation, visit www.hp.com/support to do the following:

– Access online support pages

– Send HP an e-mail message for answers to your questions

– Connect with an HP technician by using online chat

– Check for software updates

Support options and availability vary by product, country/region, and language.

3 Contact your local point of purchase. If the HP all-in-one has a hardware failure, you will be asked to bring the HP all-in-one to where you purchased it. Service is free during the HP all-in-one limited warranty period. After the warranty period, you will be quoted a service charge.

4 If you are unable to solve the problem using the onscreen Help or HP websites, call HP Support using the number for your country/region. For more information,

see Get HP support

.

View the Readme file

You might want to refer to the Readme file for more information on possible installation problems and system requirements.

● In Windows, you can access the Readme file from Windows taskbar by clicking

Start, pointing to Programs or All Programs, pointing to Hewlett-Packard, pointing to HP Officejet 6200 series all-in-one, and then clicking View the

Readme File. If you have not yet installed the software and want to view the

Readme file, follow the Macintosh instructions below.

● In Macintosh OS 9 or OS X, you can access the Readme file by double-clicking the icon located in the top-level folder of the HP all-in-one software CD-ROM.

Setup troubleshooting

This section includes installation and configuration troubleshooting tips for some of the most common issues associated with hardware, software, and fax features of the

HP all-in-one.

Hardware setup troubleshooting

Use this section to solve any problems you might encounter while setting up the

HP all-in-one hardware.

My HP all-in-one does not turn on

Solution Make sure each of the power cords is firmly connected, and wait a few seconds for the HP all-in-one to turn on. If this is the first time you have turned on the HP all-in-one, it can take up to a minute to turn on. Make sure the green light on the power adaptor is illuminated. Also, if the HP all-in-one is plugged in to a power strip, make sure the power strip is turned on.

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I connected the USB cable, but I am having problems using the HP all-in-one with my computer

Solution You must first install the software that came with your HP all-in-one before connecting the USB cable. During installation, do not plug in the USB cable until prompted by the onscreen instructions. Connecting the USB cable before prompted can cause errors.

Once you have installed the software, connecting your computer to your HP all-inone with a USB cable is straightforward. Simply plug one end of the USB cable into the back of your computer and the other into the back of the HP all-in-one.

You can connect to any USB port on the back of your computer.

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I received a message on the control panel display to attach the control panel overlay

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Solution This might mean the control panel overlay is not attached, or it is attached incorrectly. Make sure to align the overlay over the buttons on the top of the HP all-in-one and snap it firmly into place.

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The control panel display shows the wrong language

Solution Usually, you set the language and country/region when you first set up the HP all-in-one. However, you can change these settings at any time by using the following procedure:

1 Press Setup .

2 Press 7 , and then press 1 .

This selects Preferences , and then selects Set Language & Country/Region .

A list of languages appears. You can scroll through the list of languages by pressing the and arrows.

3 When your language is highlighted, press OK .

4 When prompted, press 1 for Yes or 2 for No.

The countries/regions for the selected language appear. Press or to scroll through the list.

5 Use the keypad to enter the two-digit number for the appropriate country/ region.

6 When prompted, press 1 for Yes or 2 for No.

The wrong measurements are showing in menus on the control panel display

Solution You may have selected the incorrect country/region when setting up your HP all-in-one. The country/region you select determines the paper sizes shown on the control panel display.

To change the country/region, you must first set the default language again.

Usually, you set the language and country/region when you first set up the HP allin-one. However, you can change these settings at any time by using the following procedure:

1 Press Setup .

2 Press 7 , and then press 1 .

This selects Preferences , and then selects Set Language & Country/Region .

HP Officejet 6200 series all-in-one

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A list of languages appears. You can scroll through the list of languages by pressing the and arrows.

3 When your language is highlighted, press OK .

4 When prompted, press 1 for Yes or 2 for No.

The countries/regions for the selected language appear. Press or to scroll through the list.

5 Use the keypad to enter the two-digit number for the appropriate country/ region.

6 When prompted, press 1 for Yes or 2 for No.

I received a message on the control panel display to align the print cartridges

Solution The HP all-in-one prompts you to align cartridges every time you install a new print cartridge. For more information, see

Align the print cartridges .

Note If you remove and reinstall the same print cartridge, the HP all-in-one will not prompt you to align the print cartridges. The HP all-in-one remembers the alignment values for that print cartridge, so you do not need to realign the print cartridges.

I received a message on the control panel display that the print cartridge alignment failed

Cause The incorrect type of paper is loaded in the input tray.

Solution If you have colored paper loaded in the input tray when you align the print cartridges, the alignment fails. Load unused plain white letter or A4 paper into the input tray, and then try the alignment again. If the alignment fails again, you might have a defective sensor or print cartridge.

Contact HP Support. Go to www.hp.com/support . If prompted, choose your country/region, and then click Contact HP for information on calling for technical support.

Cause Protective tape is covering the print cartridges.

Solution Check each print cartridge. If the plastic tape is still covering the ink nozzles, gently remove the plastic tape by using the pink pull tab. Do not touch the ink nozzles or the copper-colored contacts.

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1 Copper-colored contacts

2 Plastic tape with pink pull tab (must be removed before installing)

3 Ink nozzles under tape

124

Reinsert the print cartridges and verify that they are fully inserted and locked in place.

Cause The contacts on the print cartridge are not touching the contacts in the print carriage.

Solution Remove and then reinsert the print cartridges. Verify that they are fully inserted and locked in place.

Cause The print cartridge or sensor is defective.

Solution Contact HP Support. Go to www.hp.com/support . If prompted, choose your country/region, and then click Contact HP for information on calling for technical support.

The HP all-in-one does not print

Solution If your HP all-in-one and computer are not communicating with each other, try the following:

● Check that the HP all-in-one print queue is not paused (Windows) or stopped

(Macintosh). If it is, choose the appropriate setting to resume printing. For more information about accessing the print queue, see the documentation that came with the operating system installed on your computer.

● Check the USB cable. If you are using an older cable, it might not be working properly. Try connecting it to another product to see if the USB cable works.

If you experience problems, the USB cable might need to be replaced. Also verify that the cable does not exceed 3 meters (9.8 feet) in length.

HP Officejet 6200 series all-in-one

● Make sure your computer is USB ready. Some operating systems, such as

Windows 95 and Windows NT, do not support USB connections. Check the documentation that came with your operating system for more information.

● Check the connection from your HP all-in-one to your computer. Verify that the USB cable is securely plugged into the USB port on the back of your

HP all-in-one. Make sure the other end of the USB cable is plugged into a

USB port on your computer. After the cable is connected properly, turn your

HP all-in-one off and then on again.

● Check other printers or scanners. You might need to disconnect older products from your computer.

● After you check the connections, try restarting your computer. Turn your

HP all-in-one off and then on again.

● If necessary, remove and then install the HP Image Zone software again.

For more information, see

Uninstall and reinstall the software .

For more information on setting up your HP all-in-one and connecting it to your computer, see the Setup Guide that came with your HP all-in-one.

I received a message on the control panel display about a paper jam or a blocked carriage

Solution If either a paper jam or blocked carriage error message appears on the control panel display, there might be some packing material inside the HP allin-one. Lift open the print-carriage access door. The orange shipping lock might still be in place on the left side of the HP all-in-one. Pull out the orange shipping lock and throw it away.

Software installation troubleshooting

If you encounter a problem during software installation, see the topics below for a possible solution. If you encounter a hardware problem during setup, see

Hardware setup troubleshooting .

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During a normal installation of the HP all-in-one software, the following events occur:

1 The HP all-in-one software CD-ROM runs automatically.

2 The software installs.

3 Files are copied to your hard drive.

4 You are requested to connect the HP all-in-one to your computer.

5 A green OK and check mark appear on an installation wizard screen.

6 You are requested to restart your computer.

7 The Fax Setup wizard runs.

8 The registration process runs.

If any of these things did not occur, there might be a problem with the installation. To check the installation on a PC, verify the following:

● Start the HP Director and check to make sure the following icons appear: Scan

Picture, Scan Document, Send Fax and HP Gallery. For information on starting

HP Director, see the onscreen HP Image Zone Help that came with your software. If the icons do not appear immediately, you might need to wait a few minutes for the HP all-in-one to connect to your computer. Otherwise, see

Some of the icons are missing in the HP Director

.

Note If you performed a minimum installation of the software (as apposed to a typical installation), the HP Image Zone and Copy are not installed and will not be available from the HP Director.

● Open the Printers dialog box and check to see that the HP all-in-one is listed.

● Look in the system tray at the far right of the Windows taskbar for an HP all-inone icon. This indicates that the HP all-in-one is ready.

When I insert the CD-ROM into my computer’s CD-ROM drive, nothing happens

(Windows only)

Solution Do the following:

1 From the Windows Start menu, click Run.

2 In the Run dialog box, enter d:\setup.exe (if your CD-ROM drive is not assigned to drive letter D, enter the appropriate drive letter), and then click OK.

The minimum system checks screen appears

Solution Your system does not meet the minimum requirements to install the software. Click Details to see what the specific problem is, and then correct the problem before attempting to install the software.

A red X appears on the USB connect prompt

Solution Normally, a green check appears indicating that the plug and play is successful. A red X indicates that the plug and play failed.

Do the following:

1 Verify that the control panel overlay is firmly attached, unplug the HP all-inone power cable, and then plug it in again.

2 Verify that the USB and power cables are plugged in.

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3 Click Retry to retry the plug and play setup. If this does not work, continue to the next step.

4 Verify that the USB cable is set up properly as follows:

– Unplug the USB cable and plug it in again.

– Do not attach the USB cable to a keyboard or non-powered hub.

– Verify that the USB cable is 3 meters or less in length.

– If you have several USB devices attached to your computer, you might want to unplug the other devices during the installation.

5 Continue with the installation and restart the computer when prompted. Then open HP Director and check for the essential icons (Scan Picture, Scan

Document, Send Fax, and HP Gallery).

6 If the essential icons do not appear, remove the software and then reinstall it.

For more information, see

Uninstall and reinstall the software .

I received a message that an unknown error has occurred

Solution Try to continue with the installation. If that doesn’t work, stop and then restart the installation, and follow the directions on the screen. If an error occurs, you might need to uninstall and then reinstall the software. Do not simply delete the HP all-in-one program files from your hard drive. Make sure to remove them properly using the uninstall utility provided in the HP all-in-one program group.

For more information, see

Uninstall and reinstall the software .

Some of the icons are missing in the HP Director

If the essential icons (Scan Picture, Scan Document, Send Fax, and

HP Gallery) do not appear, your installation might not be complete.

Solution If your installation is incomplete, you might need to uninstall and then reinstall the software. Do not simply delete the HP all-in-one program files from your hard drive. Make sure to remove them properly using the uninstall utility

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Chapter 15 provided in the HP all-in-one program group. For more information, see

Uninstall and reinstall the software

.

The fax wizard does not start

Solution Launch the fax wizard as follows:

1 Start the HP Director. For more information, see the onscreen HP Image

Zone Help that came with your software.

2 Click the Settings menu, select Fax Settings and Setup, then select Fax

Setup Wizard.

The registration screen does not appear (Windows only)

Solution

➔ In Windows, you can access the registration screen from the Windows taskbar by clicking Start, pointing to Programs or All Programs (XP),

Hewlett-Packard, HP Officejet 6200 series all-in-one, and then clicking

Sign up now.

The Digital Imaging Monitor does not appear in the system tray (Windows only)

Solution If the Digital Imaging Monitor does not appear in the system tray, start the HP Director to check whether or not essential icons are there. For more information about starting the HP Director, see the onscreen HP Image Zone

Help that came with your software.

For more information about missing essential icons in the HP Director, see

Some of the icons are missing in the HP Director

.

The system tray normally appears in the lower-right corner of the desktop.

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Uninstall and reinstall the software

If your installation is incomplete, or if you connected the USB cable to the computer before prompted by the software installation screen, you might need to uninstall and then reinstall the software. Do not simply delete the HP all-in-one program files from your hard drive. Make sure to remove them properly using the uninstall utility provided in the HP all-in-one program group.

A reinstall can take from 20 to 40 minutes for both Windows and Macintosh computers. There are three methods to uninstall the software on a Windows computer.

HP Officejet 6200 series all-in-one

User Guide

To uninstall from a Windows computer, method 1

1 Disconnect your HP all-in-one from your computer. Do not connect the HP all-inone to your computer until after you have reinstalled the software.

2 On the Windows taskbar, click Start, Start Programs or All Programs (XP),

Hewlett-Packard, HP Officejet 6200 series all-in-one, uninstall software.

3 Follow the onscreen instructions.

4 If you are asked whether you would like to remove shared files, click No.

Other programs that use these files might not work properly if the files are deleted.

5 Restart your computer.

Note It is important that you disconnect your HP all-in-one before restarting your computer. Do not connect the HP all-in-one to your computer until after you have reinstalled the software.

6 To reinstall the software, insert the HP all-in-one CD-ROM into your computer’s

CD-ROM drive, and follow the onscreen instructions and the instructions provided in the Setup Guide that came with your HP all-in-one.

7 After the software is installed, connect the HP all-in-one to your computer.

8 Press the On button to turn the HP all-in-one on.

After connecting and turning on your HP all-in-one, you might have to wait several minutes for all of the Plug and Play events to complete.

9 Follow the onscreen instructions.

When the software installation is complete, the Status Monitor icon appears in the

Windows system tray.

To verify that the software is properly installed, double-click the HP Director icon on the desktop. If the HP Director shows the key icons (Scan Picture, Scan Document,

Send Fax, and HP Gallery), the software has been properly installed.

To uninstall from a Windows computer, method 2

Note Use this method if Uninstall Software is not available in the Windows Start menu.

1 On the Windows taskbar, click Start, Settings, Control Panel.

2 Double-click Add/Remove Programs.

3 Select HP all-in-one & Officejet 4.0, and then click Change/Remove.

Follow the onscreen instructions.

4 Disconnect your HP all-in-one from your computer.

5 Restart your computer.

Note It is important that you disconnect your HP all-in-one before restarting your computer. Do not connect the HP all-in-one to your computer until after you have reinstalled the software.

6 Launch setup.

7 Follow the onscreen instructions and the instructions provided in the Setup Guide that came with your HP all-in-one.

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To uninstall from a Windows computer, method 3

Note This is an alternate method if Uninstall Software is not available in the

Windows Start menu.

1 Run the HP Officejet 6200 series all-in-one software Setup program.

2 Select Uninstall and follow the onscreen directions.

3 Disconnect your HP all-in-one from your computer.

4 Restart your computer.

Note It is important that you disconnect your HP all-in-one before restarting your computer. Do not connect the HP all-in-one to your computer until after you have reinstalled the software.

5 Run the HP Officejet 6200 series all-in-one software Setup program again.

6 Launch Reinstall.

7 Follow the onscreen instructions and the instructions provided in the Setup Guide that came with your HP all-in-one.

To uninstall from a Macintosh computer

1 Disconnect the HP all-in-one from your Macintosh.

2 Double-click the Applications: HP All-in-One Software folder.

3 Double-click HP Uninstaller.

Follow the onscreen instructions.

4 After the software is uninstalled, disconnect your HP all-in-one, and then restart your computer.

Note It is important that you disconnect your HP all-in-one before restarting your computer. Do not connect the HP all-in-one to your computer until after you have reinstalled the software.

5 To reinstall the software, insert the HP all-in-one CD-ROM into your computer’s

CD-ROM drive.

6 On the desktop, open the CD-ROM and then double-click HP all-in-one installer.

7 Follow the onscreen instructions and the instructions provided in the Setup Guide that came with your HP all-in-one.

Fax setup troubleshooting

This section contains fax setup troubleshooting information for the HP all-in-one. If your HP all-in-one is not set up properly for faxing, you might experience problems when sending faxes, receiving faxes, or both.

Tip This section contains only setup-related troubleshooting. For additional fax troubleshooting topics, such as problems with your printouts or slow fax reception, see the onscreen Troubleshooting Help that came with your HP Image Zone software.

If you are having faxing problems, you can print a fax test report to check the status of your HP all-in-one. The test will fail if your HP all-in-one is not set up properly for faxing. Perform this test after you have completed setting up your HP all-in-one for faxing.

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To test your fax setup

1 Press Setup .

2 Press 6 , and then press 5 .

This displays the Tools menu and then selects Run Fax Test .

The HP all-in-one displays the status of the test on the control panel display and prints a report.

3 Review the report.

– If the test passes and you are still having problems faxing, check the fax settings listed in the report to verify the settings are correct. A blank or incorrect fax setting can cause faxing problems.

– If the test fails, review the report for information on how to fix any problems found. For more information, you can also see the next section,

The fax test failed .

4 Press OK to return to the Setup Menu .

If you are still experiencing faxing problems, continue with the following sections for more troubleshooting help.

The fax test failed

If you ran a fax test and the test failed, review the report for basic information about the error. For more detailed information, check the report to see which part of the test failed, and then navigate to the appropriate topic in this section for information:

The fax hardware test failed

The fax connected to active telephone wall jack test failed

The phone cord connected to correct port on fax test failed

The fax line condition test failed

The dial tone detection test failed

The fax hardware test failed

Solution

● Turn off the HP all-in-one by using the On button located on the control panel and then unplug the power cord from the back of the HP all-in-one. After a few seconds, plug the power cord back in and turn the power on. Run the test again. If the test fails again, continue reviewing the troubleshooting information in this section.

● Try to send or receive a test fax. If you can send or receive a fax successfully, there might not be a problem.

● If you have a Windows computer and are running the test from the Fax

Setup Wizard, make sure the HP all-in-one is not busy completing another task, such as receiving a fax or making a copy. Check the control panel display for a message indicating that the HP all-in-one is busy. If it is busy, wait until it is finished and in the idle state, before running the test.

After you resolve any problems found, run the fax test again to make sure it passes and your HP all-in-one is ready for faxing. If the Fax Hardware Test continues to fail and you experience problems faxing, contact HP for support. For

information on contacting HP for support, see Get HP support

.

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The fax connected to active telephone wall jack test failed

Solution

● Check the connection between the telephone wall jack and the HP all-in-one to make sure the phone cord is secure.

● Make sure you use the phone cord that came with your HP all-in-one. If you do not use the supplied phone cord to connect from the telephone wall jack to your HP all-in-one, you may not be able to send or receive faxes. After you plug in the phone cord that came with your HP all-in-one, run the fax test again.

● Make sure you have correctly connected the HP all-in-one to the telephone wall jack. Using the phone cord supplied in the box with your HP all-in-one, connect one end to your telephone wall jack, then connect the other end to the port labeled "1-LINE" on the back of your HP all-in-one. For more information on setting up your HP all-in-one for faxing, see

Fax setup

.

● If you are using a phone splitter, this can cause faxing problems. (A splitter is a two-cord connector that plugs into a telephone wall jack.) Try removing the splitter and connecting the HP all-in-one directly to the telephone wall jack.

● Try connecting a working phone and phone cord to the telephone wall jack that you are using for the HP all-in-one and check for a dial tone. If you do not hear a dial tone, contact your telephone company and have them check the line.

● Try to send or receive a test fax. If you can send or receive a fax successfully, there might not be a problem.

After you resolve any problems found, run the fax test again to make sure it passes and your HP all-in-one is ready for faxing.

The phone cord connected to correct port on fax test failed

Solution The phone cord is plugged into the wrong port on the back of the

HP all-in-one.

1 Using the phone cord supplied in the box with your HP all-in-one, connect one end to your telephone wall jack, then connect the other end to the port labeled "1-LINE" on the back of your HP all-in-one.

Note If you use the "2-EXT" port to connect to the telephone wall jack, you will not be able to send or receive faxes. The "2-EXT" port should only be used to connect other equipment, such as an answering machine or a telephone.

2 After you have connected the phone cord to the port labeled "1-LINE", run the fax test again to make sure it passes and your HP all-in-one is ready for faxing.

3 Try to send or receive a test fax.

The fax line condition test failed

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Solution

● Make sure you connect your HP all-in-one to an analog phone line or you will not be able to send or receive faxes. To check if your phone line is digital, connect a regular analog phone to the line and listen for a dial tone. If you do not hear a normal sounding dial tone, it might be a phone line set up for digital phones. Connect your HP all-in-one to an analog phone line and try sending or receiving a fax.

● Check the connection between the telephone wall jack and the HP all-in-one to make sure the phone cord is secure.

● Make sure you have correctly connected the HP all-in-one to the telephone wall jack. Using the phone cord supplied in the box with your HP all-in-one, connect one end to your telephone wall jack, then connect the other end to the port labeled "1-LINE" on the back of your HP all-in-one. For more information on setting up your HP all-in-one for faxing, see

Fax setup .

● Other equipment, which uses the same phone line as the HP all-in-one, might be causing the test to fail. To find out if other equipment is causing a problem, disconnect everything from the phone line, and then run the test again.

– If the Fax Line Condition Test passes without the other equipment, then one or more pieces of the equipment is causing problems; try adding them back one at a time and rerunning the test each time, until you identify which piece of equipment is causing the problem.

– If the Fax Line Condition Test fails without the other equipment, connect the HP all-in-one to a working phone line and continue reviewing the troubleshooting information in this section.

● If you are using a phone splitter, this can cause faxing problems. (A splitter is a two-cord connector that plugs into a telephone wall jack.) Try removing the splitter and connecting the HP all-in-one directly to the telephone wall jack.

After you resolve any problems found, run the fax test again to make sure it passes and your HP all-in-one is ready for faxing. If the Fax Line Condition test continues to fail and you experience problems faxing, contact your telephone company and have them check the phone line.

The dial tone detection test failed

Solution

● Other equipment, which uses the same phone line as the HP all-in-one, might be causing the test to fail. To find out if other equipment is causing a problem, disconnect everything from the phone line, and then run the test again. If the Dial Tone Detection Test passes without the other equipment, then one or more pieces of the equipment is causing problems; try adding them back one at a time and rerunning the test each time, until you identify which piece of equipment is causing the problem.

● Try connecting a working phone and phone cord to the telephone wall jack that you are using for the HP all-in-one and check for a dial tone. If you do not hear a dial tone, contact your telephone company and have them check the line.

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● Make sure you have correctly connected the HP all-in-one to the telephone wall jack. Using the phone cord supplied in the box with your HP all-in-one, connect one end to your telephone wall jack, then connect the other end to the port labeled "1-LINE" on the back of your HP all-in-one. For more information on setting up your HP all-in-one for faxing, see

Fax setup

.

● If you are using a phone splitter, this can cause faxing problems. (A splitter is a two-cord connector that plugs into a telephone wall jack.) Try removing the splitter and connecting the HP all-in-one directly to the telephone wall jack.

● If your telephone system is not using a standard dial tone, such as some

PBX systems, this may cause the test to fail. This will not cause a problem sending or receiving faxes. Try sending or receiving a test fax.

● Check to make sure the country/region setting is set appropriately for your country/region. If the country/region setting is not set or is not set correctly, the test may fail and you might have problems sending and receiving faxes.

For information on changing the country/region setting, see the Setup Guide that came with your HP all-in-one.

● Make sure you connect your HP all-in-one to an analog phone line or you will not be able to send or receive faxes. To check if your phone line is digital, connect a regular analog phone to the line and listen for a dial tone. If you do not hear a normal sounding dial tone, it might be a phone line set up for digital phones. Connect your HP all-in-one to an analog phone line and try sending or receiving a fax.

After you resolve any problems found, run the fax test again to make sure it passes and your HP all-in-one is ready for faxing. If the Dial Tone Detection test continues to fail, contact your telephone company and have them check the phone line.

The HP all-in-one is having problems sending and receiving faxes

Solution

Note This possible solution applies only in the countries/regions that receive a 2wire phone cord in the box with the HP all-in-one, including: Argentina, Australia,

Brazil, Canada, Chile, China, Colombia, Greece, India, Indonesia, Ireland, Japan,

Korea, Latin America, Malaysia, Mexico, Philippines, Poland, Portugal, Russia,

Saudi Arabia, Singapore, Spain, Taiwan, Thailand, USA, Venezuela, and Vietnam.

● Make sure you used the phone cord supplied in the box with your HP all-inone to connect to the telephone wall jack. One end of this special 2-wire cord should be connected to the port labeled "1-LINE" on the back of your HP allin-one and the other end to your telephone wall jack, as shown below.

134 HP Officejet 6200 series all-in-one

1 Telephone wall jack

2 Phone cord supplied in the box with your HP all-in-one

This special 2-wire cord is different from the more common 4-wire phone cords you might already have in your home or office. Check the end of the cord and compare it to the two types of cords shown below.

User Guide

If you used the 4-wire phone cord, disconnect it, find the supplied 2-wire cord, and then connect the 2-wire cord to the port labeled "1-LINE" on the back of your HP all-in-one. For more information on connecting this phone cord and setting up your HP all-in-one for faxing, see

Fax setup .

If the supplied phone cord is not long enough, you can extend it. For information see

The phone cord that came with my HP all-in-one is not long enough .

● Try connecting a working phone and phone cord to the telephone wall jack that you are using for the HP all-in-one and check for a dial tone. If you do not hear a dial tone, contact your telephone company and have them check the line.

● Other equipment, which uses the same phone line as the HP all-in-one, might be in use. For example, you cannot use your HP all-in-one for faxing if an extension phone is off hook, or if you are using your PC modem to send an e-mail or access the Internet.

● The phone line connection might be noisy. Phone lines with poor sound quality (noise) can cause faxing problems. Check the sound quality of the phone line by plugging a phone into the telephone wall jack and listening for static or other noise. If you hear noise, turn Error Correction Mode (ECM) off and try faxing again. For information, see

Use error correction mode

. If the problem persists, contact your telephone company.

● If you are using a digital subscriber line (DSL) service, make sure that you have a DSL filter connected or you will not be able to fax successfully. The

DSL filter removes the digital signal and allows your HP all-in-one to

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Chapter 15 communicate properly with the phone line. Obtain a DSL filter from your DSL provider. If you already have a DSL filter, make sure it is connected correctly.

For information, see

Case B: Set up your HP all-in-one with DSL

.

● Make sure your HP all-in-one is not connected to a telephone wall jack that is set up for digital phones. To check if your phone line is digital, connect a regular analog phone to the line and listen for a dial tone. If you do not hear a normal sounding dial tone, it might be a phone line set up for digital phones.

● If you are using either a private branch exchange (PBX) or an integrated services digital network (ISDN) converter/terminal adapter, make sure the

HP all-in-one is connected to the port that is designated for fax and phone use. Also, make sure that the terminal adapter is set to the correct switch type for your country/region, if possible.

Note that some ISDN systems allow you to configure the ports for specific phone equipment. For example, you might have assigned one port for telephone and Group 3 fax and another port for multiple purposes. If you continue to have problems when connected to the fax/phone port, try using the port designated for multiple purposes; it might be labeled "multi-combi" or something similar. For information on setting up your HP all-in-one with a

PBX phone system or ISDN line, see

Fax setup

.

● If your HP all-in-one shares the same phone line with a DSL service, the DSL modem might not be properly grounded. If the DSL modem is not properly grounded, it can create noise on the phone line. Phone lines with poor sound quality (noise) can cause faxing problems. You can check the sound quality of the phone line by plugging a phone into the telephone wall jack and listening for static or other noise. If you hear noise, turn off your DSL modem and completely remove power for at least 15 minutes. Turn the DSL modem back on and listen to the dial tone again.

Note You might notice static on the phone line again in the future. If your

HP all-in-one stops sending and receiving faxes, repeat this process.

If the phone line is still noisy or for more information on turning your DSL modem off, contact your DSL provider for support. You can also contact your telephone company.

● If you are using a phone splitter, this can cause faxing problems. (A splitter is a two-cord connector that plugs into a telephone wall jack.) Try removing the splitter and connecting the HP all-in-one directly to the telephone wall jack.

The HP all-in-one is having problems sending a manual fax

Solution

● Make sure the telephone you use to initiate the fax call is connected directly to the HP all-in-one. To send a fax manually, the telephone must be connected directly to the port labeled "2-EXT" on the HP all-in-one, as shown

below. For information on sending faxes manually, see Send a fax manually from a phone

.

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1 Telephone wall jack

2 Phone cord supplied in the box with your HP all-in-one

3 Telephone

● If you are sending a fax manually from your phone that is connected directly to the HP all-in-one, you must use the keypad on the telephone to send the fax. You cannot use the keypad on the control panel of the HP all-in-one.

The HP all-in-one cannot receive faxes, but can send faxes

Solution

● If you are not using a distinctive ring service, check to make sure that the

Answer Ring Pattern feature on your HP all-in-one is set to All Rings . For information, see

Change the answer ring pattern (distinctive ringing) .

● If Auto Answer is set to Off , you will need to manually receive faxes; otherwise, your HP all-in-one will not receive the fax. For information on receiving faxes manually, see

Receive a fax manually .

● If you have a voice mail service at the same phone number you use for fax calls, you must receive faxes manually, not automatically. This means that you must be available to respond in person to incoming fax calls. For information on setting up your HP all-in-one when you have a voice mail service, see

Fax setup . For information on receiving faxes manually, see

Receive a fax manually

.

● If you have a PC modem on the same phone line with your HP all-in-one, check to make sure that the PC modem software is not set to receive faxes automatically. Modems with the auto fax receive feature turned on will receive all incoming faxes, which prevents the HP all-in-one from receiving fax calls.

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● If you have an answering machine on the same phone line with your HP allin-one, you might have one of the following problems:

– Your answering machine might not be set up properly with your HP all-inone.

– Your outgoing message might be too long or too loud to allow the HP allin-one to detect fax tones, and the calling fax machine might disconnect.

– Your answering machine might hang up too quickly after the outgoing message plays if it does not detect someone trying to record a message, as when a fax is calling. This prevents the HP all-in-one from detecting the fax tones. This problem is most common with digital answering machines.

The following actions might help solve these problems:

– When you have an answering machine on the same phone line you use for fax calls, try connecting the answering machine directly to the HP allin-one as described in

Fax setup

.

– Make sure your HP all-in-one is set to receive faxes automatically. For information on setting up your HP all-in-one to receive faxes automatically, see

Set up the HP all-in-one to receive faxes

.

– Make sure the Rings to Answer setting is correct. Set your answering machine to answer in 4 rings and your HP all-in-one to answer in the maximum number of rings supported by your device. (The maximum number of rings varies by country/region.) In this setup, the answering machine will answer the call and the HP all-in-one will monitor the line. If the HP all-in-one detects fax tones, the HP all-in-one will receive the fax.

If the call is a voice call, the answering machine will record the incoming message. For information on setting the number of rings to answer, see

Set the number of rings before answering

.

– Disconnect the answering machine and then try receiving a fax. If you can receive a fax without the answering machine, the answering machine might be causing the problem.

– Reconnect the answering machine and rerecord your outgoing message. Make sure the message is as short as possible (no more than

10 seconds long), and that you speak softly and slowly when recording it. At the end of your outgoing message, record an additional 4 - 5 seconds of silence with no background noise. Try to receive a fax again.

Note Some digital answering machines might not retain the recorded silence at the end of your outgoing message. Play back your outgoing message to check.

● If your HP all-in-one shares the same phone line with other types of phone equipment, such as an answering machine, a PC modem, or multi-port switch box, the fax signal level might be reduced. This can cause problems during fax reception.

To find out if other equipment is causing a problem, disconnect everything except the HP all-in-one from the phone line, and then try to receive a fax. If you can receive faxes successfully without the other equipment, one or more pieces of the other equipment is causing problems; try adding them back one

138 HP Officejet 6200 series all-in-one

User Guide at a time and receiving a fax each time, until you identify which equipment is causing the problem.

● If you have a special ring pattern for your fax phone number (using a distinctive ring service through your telephone company), make sure that the

Answer Ring Pattern feature on your HP all-in-one is set to match. For example, if the telephone company has assigned your fax number a double ring pattern, make sure Double Rings is selected as the Answer Ring

Pattern setting. For information on changing this setting, see

Change the answer ring pattern (distinctive ringing) .

Note The HP all-in-one cannot recognize some ring patterns, such as those with alternating short and long ringing patterns. If you are having problems with a ring pattern of this type, ask your telephone company to assign a nonalternating ring pattern.

Fax tones are recorded on my answering machine

Solution

● When you have an answering machine on the same phone line you use for fax calls, try connecting the answering machine directly to the HP all-in-one

as described in Fax setup . If you do not connect the answering machine as

recommended, fax tones might be recorded on your answering machine.

● Make sure your HP all-in-one is set to receive faxes automatically. If your

HP all-in-one is set up to receive faxes manually, the HP all-in-one will not answer incoming calls. You must be available to respond in person to incoming fax calls, or the HP all-in-one will not receive the fax and your answering machine will record the fax tones. For information on setting up your HP all-in-one to receive faxes automatically, see

Set up the HP all-inone to receive faxes .

● Make sure the Rings to Answer setting is correct. The number of rings to answer for the HP all-in-one should be greater than the number of rings to answer for the answering machine. If the answering machine and the HP allin-one are set to the same number of rings to answer, both devices will answer the call, and fax tones will be recorded on the answering machine.

Set your answering machine to answer in 4 rings and your HP all-in-one to answer in the maximum number of rings supported by your device. (The maximum number of rings varies by country/region.) In this setup, the answering machine will answer the call and the HP all-in-one will monitor the line. If the HP all-in-one detects fax tones, the HP all-in-one will receive the fax. If the call is a voice call, the answering machine will record the incoming

message. For information on setting the number of rings to answer, see Set the number of rings before answering

.

I hear static on my phone line since connecting the HP all-in-one

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Solution

Note This possible solution applies only in the countries/regions that receive a 2wire phone cord in the box with the HP all-in-one, including: Argentina, Australia,

Brazil, Canada, Chile, China, Colombia, Greece, India, Indonesia, Ireland, Japan,

Korea, Latin America, Malaysia, Mexico, Philippines, Poland, Portugal, Russia,

Saudi Arabia, Singapore, Spain, Taiwan, Thailand, USA, Venezuela, and Vietnam.

● If you did not connect the 2-wire cord (supplied in the box with your HP all-inone) to the port labeled "1-LINE" on the back of your HP all-in-one to your telephone wall jack, you might hear static on your phone line and you probably will not be able to fax successfully. This special 2-wire cord is different from the more common 4-wire phone cords you might already have in your home or office.

● If you are using a phone splitter, this can cause static on the phone line. (A splitter is a two-cord connector that plugs into a telephone wall jack.) Try removing the splitter and connecting the HP all-in-one directly to the telephone wall jack.

● If you are not using a proper grounded power outlet for your HP all-in-one, you might hear static on your phone line. Try connecting to another power outlet.

The phone cord that came with my HP all-in-one is not long enough

Solution If the phone cord that came with your HP all-in-one is not long enough, you can use a coupler to extend the length. You can purchase a coupler at an electronics store that carries phone accessories. You will also need another phone cord, which can be a standard 4-wire phone cord that you might already have in your home or office.

Tip If your HP all-in-one came with a 2-wire phone cord adaptor, you can use it with a 4-wire phone cord to extend the length. For information on using the 2-wire phone cord adaptor, see the documentation that came with it.

To extend your phone cord

1 Using the phone cord supplied in the box with your HP all-in-one, connect one end to the coupler, then connect the other end to the port labeled "1-

LINE" on the back of your HP all-in-one.

2 Connect another phone cord to the open port on the coupler and to the telephone wall jack, as shown below.

140 HP Officejet 6200 series all-in-one

1 Telephone wall jack

2 Coupler

3 Phone cord supplied in the box with the HP all-in-one

I am having problems faxing over the Internet

Solution

Check the following:

● The FoIP service might not work properly when the HP all-in-one is sending and receiving faxes at high speed (33600bps). If you experience problems sending and receiving faxes, use a slower fax speed. You can do this by changing the Fax Speed setting from High (the default) to Medium . For information on changing this setting, see

Set the fax speed .

● You can only send and receive faxes by connecting a phone cord to the port labeled "1-LINE" on the HP all-in-one and not from the Ethernet port. This means that your connection to the Internet must be done either through a converter box (which supplies regular analog phone jacks for fax connections) or your telephone company.

● You should also check with your telephone company to make sure their

Internet phone service supports faxing. If they do not support faxing, you will not be able to send and receive faxes through the Internet.

Operational troubleshooting

This section contains information on: paper, print cartridge, and fax troubleshooting.

The troubleshooting section in the HP Image Zone Help contains more complete troubleshooting tips for some of the most common issues associated with your HP allin-one.

To access the troubleshooting information from a Windows computer, go to the

HP Director, click Help, and then choose Troubleshooting and Support.

Troubleshooting is also available through the Help button that appears on some error messages.

To access troubleshooting information from Macintosh OS X v10.1.5 and later, click the HP Image Zone icon in the Dock, select Help from the menu bar, choose

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HP Image Zone Help from the Help menu, and then choose 6200 series

Troubleshooting in the Help Viewer.

If you have Internet access, you can get help from the HP website at www.hp.com/ support . The website also provides answers to frequently asked questions.

Paper troubleshooting

To help avoid paper jams, only use paper types that are recommended for your HP allin-one. For a list of recommended papers, see the onscreen HP Image Zone Help, or go to www.hp.com/support .

Do not load curled or wrinkled paper, or paper with bent or torn edges, into the input tray. For more information, see

Avoid paper jams

.

If paper does become jammed in your device, follow these instructions to clear the paper jam.

Paper has jammed the HP all-in-one

Solution

1 Press in the tab on the left side of the rear clean-out door to release the door.

Remove the door by pulling it away from the HP all-in-one.

142

Caution Trying to clear a paper jam from the front of the HP all-inone can damage the print mechanism. Always access and clear paper jams through the rear clean-out door.

2 Gently pull the paper out of the rollers.

Warning If the paper tears when you are removing it from the rollers, check the rollers and wheels for torn pieces of paper that might be remaining inside the device. If you do not remove all the pieces of paper from the HP all-in-one, more paper jams are likely to occur.

3 Replace the rear clean-out door. Gently push the door forward until it snaps into place.

4 Press OK to continue the current job.

Paper has jammed the automatic document feeder

HP Officejet 6200 series all-in-one

Solution

1 Lift the cover of the automatic document feeder.

User Guide

2 Gently pull the paper out of the rollers.

Warning If the paper tears when you are removing it from the rollers, check the rollers and wheels for torn pieces of paper that might be remaining inside the automatic document feeder. If you do not remove all the pieces of paper from the HP all-in-one, more paper jams are likely to occur.

3 Close the cover of the automatic document feeder.

The automatic document feeder picks up too many pages or none at all

Cause You need to clean the separator pad or rollers inside the automatic document feeder. Pencil lead, wax, or ink can build up on the rollers and separator pad after extensive use, or if you copy handwritten originals or originals that are heavy with ink.

● If the automatic document feeder does not pick up any pages at all, the rollers inside the automatic document feeder need to be cleaned.

● If the automatic document feeder picks up multiple pages instead of single sheets, the separator pad inside the automatic document feeder needs to be cleaned.

Solution Load one or two sheets of unused plain white full-size paper into the document feeder tray, and then press Start Copy Black to pull the pages through the automatic document feeder. The plain paper releases and absorbs residue from the rollers and separator pad.

If the problem persists, or the automatic document feeder does not pick up the plain paper, you can clean the rollers and separator pad manually.

To clean the rollers or separator pad

1 Lift the cover of the automatic document feeder.

The rollers and separator pad are identified in the following illustration.

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1 Rollers

2 Separator pad

2 Lightly dampen a clean lint-free cloth with distilled water, then squeeze any excess liquid from the cloth.

3 Use the damp cloth to wipe any residue off the rollers or separator pad.

4 If the residue does not come off using distilled water, try using isopropyl

(rubbing) alcohol.

5 Close the cover of the automatic document feeder.

Print cartridge troubleshooting

If you are experiencing problems with printing, you might have a problem with one of the print cartridges.

1 Remove the print cartridges and check that the protective tape has been completely removed.

2 Reinsert the print cartridges and verify that they are fully inserted and locked in place.

3 If the problem persists, print a self-test report to determine if there is a problem with the print cartridges.

This report provides useful information about your print cartridges, including status information.

4 If the self-test report shows a problem, clean the print cartridges.

5 If the problem persists, clean the copper-colored contacts of the print cartridges.

6 If you are still experiencing problems with printing, determine which print cartridge is experiencing the problem and replace it.

For more information on these topics, see

Maintain your HP all-in-one

.

HP Image Zone troubleshooting

If your HP all-in-one has been connected to a computer with a USB cable and you now want to connect it to a network using an HP JetDirect, you will only be able to print or scan (using Webscan) from your computer(s). If you try to use the HP Image

Zone software, you will find that the scan picture, scan documents, send a fax, and make copies features display error messages indicating that the HP all-in-one is disconnected.

I get an error message when I select Scan Picture

144 HP Officejet 6200 series all-in-one

Solution If you try to use the HP Image Zone software, you will find that the scan picture feature displays an error message indicating that the HP all-in-one is disconnected.

➔ Close out of the error message and use Webscan to perform a scan.

For more information on Webscan, see

Use Webscan .

I get an error message when I select Scan Document or Scan to OCR

Solution If you try to use the HP Image Zone software, you will find that the scan document feature displays an error message indicating that the HP all-inone is disconnected.

➔ Close out of the error message and use Webscan to perform a scan.

For more information on Webscan, see

Use Webscan .

I get an error message when I select Make Copies

Solution If you try to use the HP Image Zone software, you will find that the make copies feature displays an error message indicating that the HP all-in-one is disconnected.

➔ Close out of the error message and use the control panel of your HP all-inone to make a copy.

For more information on making a copy from the control panel, see

Use the copy features .

I get an error message when I select Send a Fax

Solution If you try to use the HP Image Zone software, you will find that the send a fax feature displays an error message indicating that the HP all-in-one is disconnected.

➔ Close out of the error message and use the control panel of your HP all-inone to send a fax.

For more information on sending a fax from the control panel, see

Use the fax features

.

Device update

Several options are provided to update your HP all-in-one. Each involves downloading a file to your computer to start the Device Update Wizard. For example:

● Based on advice from HP customer support you might access the HP support website to retrieve an upgrade for your device.

● A dialog might appear on your HP all-in-one control panel display to direct you to update your device.

Note If you are a Windows user, you can set the Software Update utility (part of the

HP Image Zone software installed on your computer) to automatically search the HP support website for device updates at predetermined intervals. For more information on the Software Update utility, see the onscreen HP Image Zone Help.

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Device update (Windows)

Use one of the following to retrieve an update for your device:

● Use your Web browser to download an update for your HP all-in-one from www.hp.com/support . The file will be a self-extracting executable with the extension .exe. When you double-click the .exe file, the Device Update Wizard opens on your computer.

● Use the Software Update utility to automatically search the HP support website for device updates at predetermined intervals.

Note After the Software Update utility is installed on your computer, it searches for device updates. If you do not have the latest version of the Software Update utility at the time of install, a dialog appears on your computer prompting you to upgrade. Accept the upgrade.

To use device update

1 Do one of the following:

– Double-click the update .exe file you downloaded from www.hp.com/support .

– When prompted, accept the device update found by the Software Update utility.

The Device Update Wizard opens on your computer.

2 At the Welcome screen, click Next.

The Select a Device screen appears.

3 Select your HP all-in-one from the list, and then click Next.

The Important Information screen appears.

4 Make sure your computer and device meet the requirements listed.

5 If you meet the requirements, click Update.

The Updating Device screen appears. A light then begins to flash on the control panel of your HP all-in-one.

The screen on your control panel display turns green as the update is loaded and extracted to your device.

6 Do not disconnect, shut down, or otherwise disturb your device while the update is occurring.

Note If you disrupt the update, or an error message indicates the update failed, call HP support for assistance.

After your HP all-in-one shuts down and restarts, an update complete screen appears on your computer

Your device is updated. It is now safe to use your HP all-in-one

Device update (Macintosh)

The device update installer provides a means to apply updates to your HP all-in-one as follows:

1 Use your Web browser to download an update for your HP all-in-one from www.hp.com/support .

2 Double-click the downloaded file.

The installer opens on your computer.

3 Follow the onscreen prompts to install the update to your HP all-in-one.

4 Restart the HP all-in-one to complete the process.

146 HP Officejet 6200 series all-in-one

16

Get HP support

Hewlett-Packard provides Internet and phone support for your HP all-in-one.

This chapter provides information on how to get support from the Internet, contact HP customer support, access your serial number and service ID, call in North America during warranty, call HP

Japan customer support, call HP Korea customer support, call elsewhere in the world, call

Australia post-warranty, and prepare your HP all-in-one for shipment.

If you are unable to find the answer you need in the printed or onscreen documentation supplied with your product, you can contact one of the HP support services listed in the following pages.

Some support services are available only in the U.S. and Canada, while others are available in many countries/regions worldwide. If a support service number is not listed for your country/ region, contact your nearest authorized HP dealer for help.

Get support and other information from the Internet

If you have Internet access, you can get help from the following HP website: www.hp.com/support

This website offers technical support, drivers, supplies, and ordering information.

HP customer support

Software programs from other companies might be included with your HP all-in-one. If you experience problems with any of those programs, you will receive the best technical assistance by calling the experts at that company.

If you need to contact HP Customer Support, do the following before you call.

1 Make sure that: a Your HP all-in-one is plugged in and turned on.

b The specified print cartridges are installed correctly.

c The recommended paper is properly loaded in the input tray.

2 Reset your HP all-in-one: a Turn off the HP all-in-one by pressing the On button.

b Unplug the power cord from the back of the HP all-in-one.

c Plug the power cord back into the HP all-in-one.

d Turn on the HP all-in-one by pressing the On button.

3 For more information, go to www.hp.com/support .

This website offers technical support, drivers, supplies, and ordering information.

4 If you are still experiencing problems and need to speak with an HP Customer Support

Representative, do the following: a Have the specific name of your HP all-in-one, as it appears on the control panel, available.

b Print a self-test report. For information on printing a self-test report, see

Print a self-test report

.

c Make a color copy to have available as a sample printout.

d Be prepared to describe your problem in detail.

e Have your serial number and service ID ready. For information on how to access your serial number and service ID, see

Access your serial number and service ID

.

5 Call HP Customer Support. Be near your HP all-in-one when you call.

Access your serial number and service ID

You can access important information by using the Information Menu of your HP all-in-one.

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Note If your HP all-in-one is not turning on, you can view the serial number by looking at the sticker on the rear side. The serial number is the 10-character code in the upper left corner of the sticker.

To access your serial number and service ID

1 Press and hold OK . While holding OK , press 4 . This displays the Information Menu .

2 Press until Model Number appears and then press OK . This displays the service ID.

Write down the complete service ID.

3 Press Cancel , and then press until Serial Number appears.

4 Press OK . This displays the serial number.

Write down the complete serial number.

5 Press Cancel to exit the Information Menu .

Call in North America during warranty

Call 1-800-474-6836 (1-800-HP invent). US phone support is available in both English and

Spanish languages 24 hours a day, 7 days a week (days and hours of support may change without notice). This service is free during the warranty period. A fee may apply outside the warranty period.

Call elsewhere in the world

The numbers listed below are current as of the publication date of this guide. For a list of current international HP Support Service numbers, go to www.hp.com/support and choose your own country/region or language.

You can call the HP support center in the following countries/regions. If your country/region is not listed, contact your local dealer or nearest HP Sales and Support Office to find out how to obtain services.

Support service is free during the warranty period; however, your standard long-distance phone charges will apply. In some cases, a flat fee per single incident will also apply.

For phone support in Europe, please check for the details and conditions of phone support in your country/region by going to www.hp.com/support .

Alternatively, you can ask your dealer or call HP at the phone number provided in this guide.

As part of our constant efforts to improve our phone support service, we advise you to check our website on a regular basis for new information regarding service features and delivery.

Country/Region

Algeria 1

Argentina

HP technical support

+213 61 56 45 43

(54)11-4778-8380,

0-810-555-5520

Australia during warranty 131047

Australia post-warranty

(per-call charge)

1902 910 910

Austria

Bahrain

+43 1 86332 1000

800 171

Bangladesh

Belgium (Dutch) fax to: +65-6275-6707

+32 070 300 005

Country/Region

Lebanon

Luxembourg (French)

Luxembourg (German)

Malaysia

Mexico

Mexico (Mexico City)

Middle East

Morocco 1

HP technical support

+971 4 883 8454

900 40 006

900 40 007

1-800-805405

01-800-472-6684

(55) 5258-9922

+971 4 366 2020

+212 22 404747

148 HP Officejet 6200 series all-in-one

(continued)

Country/Region HP technical support Country/Region

Belgium (French) +32 070 300 004

Bolivia

Brazil (Demais

Localidades)

800-100247

0800-157751

Brazil (Grande São

Paulo)

Brunei

Cambodia

Colombia

(11) 3747-7799 fax to: +65-6275-6707 fax to: +65-6275-6707

Canada during warranty (905) 206 4663

Canada post-warranty

(per-call charge)

Caribbean & Central

America

Chile

1-877-621-4722

1-800-711-2884

800-360-999

China, mainland 86-21-38814518,

8008206616

01-800-51-474-6836

(01-800-51-HP invent)

Costa Rica

Czech Republic

Denmark

Dominican Republic

0-800-011-4114,

1-800-711-2884

+420 261307310

+45 70 202 845

1-800-711-2884

Netherlands (0.10 Euro/ min.)

New Zealand

Nigeria

Norway

Oman

Pakistan

Palestine

Panama

Peru

Philippines

Poland

2

Portugal

Puerto Rico

Qatar

Romania

Russian Federation,

Moscow

Ecuador (Andinatel)

Ecuador (Pacifitel)

Egypt

English International

Germany (0.12 Euro/ min.)

999119+1-800-7112884 Russian Federation, St.

Petersburg

1-800-225528

+1-800-7112884

Saudi Arabia

+20 2 532 5222

+44 (0) 207 512 5202

Finland +358 (0) 203 66 767

France (0.34 Euro/min.) +33 (0)892 69 60 22

+49 (0) 180 5652 180

Singapore

Slovakia

South Africa (RSA)

South Africa, Outside

Republic

Spain

HP technical support

0900 2020 165

0800 441 147

+234 1 3204 999

+47 815 62 070

+971 4 883 8454 fax to: +65-6275-6707

+971 4 883 8454

001-800-711-2884

0-800-10111

632-867-3551

+48 22 5666 000

+351 808 201 492

1-877-232-0589

+971 4 883 8454

+40 (21) 315 4442

+7 095 7973520

+7 812 3467997

800 897 1444

65 - 62725300

+421 2 50222444

086 0001030

+27 11 2589301

+34 902 010 059

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(continued)

Country/Region HP technical support Country/Region HP technical support

Greece (Cyprus to

Athens toll free)

Greece, inside country/ region

Greece, international

Guatemala

Hong Kong SAR

Hungary

India

India (toll free)

Indonesia

Ireland

Israel

Italy

Jamaica

800 9 2649

801 11 22 55 47

+30 210 6073603

1800-999-5105

+(852) 2802 4098

+36 1 382 1111

91-80-8526900

1600-4477 37

62-21-350-3408

+353 1890 923 902

+972 (0) 9 830 4848

+39 848 800 871

1-800-711-2884

Sri Lanka

Sweden

Switzerland

Taiwan

Thailand

Trinidad & Tobago

Tunisia

Turkey

1

Ukraine, Kiev

United Arab Emirates

United Kingdom

United States

Venezuela

3

fax to: +65-6275-6707

+46 (0)77 120 4765

+41 0848 672 672

+886 (2) 8722-8000,

0800 010 055

0-2353-9000

1-800-711-2884

+216 71 89 12 22

+90 216 579 71 71

+7 (380 44) 4903520

800 4520

+44 (0) 870 010 4320

1-800-474-6836 (1-800-

HP invent)

0-800-474-6836 (0-800-

HP invent)

Japan

Jordan

+81-3-3335-9800

+971 4 883 8454

Venezuela (Caracas)

Vietnam

(502) 207-8488

84-8-823-4530

Korea +82 1588 3003 W. Africa +351 213 17 63 80

Kuwait +971 4 883 8454 Yemen +971 4 883 8454

1 This Call Center supports French-speaking customers from the following countries/regions: Morocco,

Tunisia, and Algeria.

2 Setup price per call: 0.55 Norway kroner (0.08 Euro), customer price per minute: 0.39 Norway kroner

(0.05 Euro).

3 This Call Center supports German-, French-, and Italian-speaking customers in Switzerland (0.08 CHF/ min. during peak hours, 0.04 CHF/min. during off-peak hours).

Call in Australia post-warranty

If your product is not under warranty, call 131047. A per-incident, out-of-warranty support fee will be charged to your credit card.

You can also call 1902 910 910. A per-incident, out-of-warranty support fee will be charged to your phone bill.

150 HP Officejet 6200 series all-in-one

Call HP Korea customer support

Call HP Japan customer support

TEL : 0570-000-511

03-3335-9800

FAX : 03-3335-8338

9:00 17:00

10:00 17:00

FAX

1/1 3

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HP Quick Exchange Service (Japan)

HP Quick Exchange Service

0570-000511

:03-3335 -9800

: 9:00

10:00

1 1

5:00

3

5:00

:

Prepare your HP all-in-one for shipment

If after contacting HP Customer Support or returning to the point of purchase, you are requested to send your HP all-in-one in for service, remove the print cartridges and pack the HP all-in-one in the original packing materials to avoid further damage. You can remove print cartridges from your HP all-in-one whether it is turning on or not. Retain the power cord and control panel overlay in case the HP all-in-one needs to be replaced.

Note This information does not apply to customers in Japan. For information on service options

in Japan, see HP Quick Exchange Service (Japan) .

1 Turn on the HP all-in-one. If your HP all-in-one will not turn on, skip this step and go to step

2.

2 Open the print-carriage access door.

3 Wait until the print carriage is idle and silent, and then remove the print cartridges from their slots. For information on removing the print cartridges, see

Replace the print cartridges .

Note If your HP all-in-one does not turn on, you can unplug the power cord and then manually slide the print carriage to the far right to remove the print cartridges. When finished, manually move the print carriage to the home position (on the left side).

4 Place the print cartridges in print cartridge protectors or an airtight plastic container so they will not dry out, and put them aside. Do not send them with the HP all-in-one unless the

HP customer support call agent instructs you to.

5 Close the print-carriage access door and wait a few minutes for the print carriage to move back to its home position (on the left side).

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User Guide

Note Make sure the scanner has returned to its parked position before turning off the

HP all-in-one.

6 Press the On button to turn off the HP all-in-one.

7 Unplug the power cord, and then disconnect it from the HP all-in-one. Do not return the power cord with the HP all-in-one.

Warning The replacement HP all-in-one will not be shipped with a power cord.

Store the power cord in a safe place until the replacement HP all-in-one arrives.

8 Remove the control panel overlay as follows: a Place your hands on each side of the control panel overlay.

b Use your thumbs to pry the control panel overlay off.

9 Retain the control panel overlay. Do not return the control panel overlay with the HP all-inone.

Warning The replacement HP all-in-one might not come with a control panel overlay. Store your control panel overlay in a safe place, and when the replacement

HP all-in-one arrives, reattach your control panel overlay. You must attach your control panel overlay to use the control panel functions on the replacement HP allin-one.

Note See the Setup Guide that came with your HP all-in-one for instructions on how to attach your control panel overlay. The replacement HP all-in-one might come with instructions for setting up your device.

10 If available, pack the HP all-in-one for shipment by using the original packing materials or the packaging materials that came with your exchange device.

153

Chapter 16

If you do not have the original packaging materials, please use other adequate packaging materials. Shipping damage caused by improper packaging and/or improper transportation is not covered under the warranty.

11 Place the return shipping label on the outside of the box.

12 Include the following items in the box:

– A complete description of symptoms for service personnel (samples of print quality problems are helpful).

– A copy of the sales slip or other proof of purchase to establish the warranty coverage period.

– Your name, address, and a phone number where you can be reached during the day.

154 HP Officejet 6200 series all-in-one

17

Warranty information

Your HP all-in-one comes with a limited warranty that is described in this section. Information about how to obtain warranty service and how you can upgrade your standard factory warranty is also provided.

This chapter provides information on duration of your HP all-in-one limited warranty, warranty service, warranty upgrades, returning you HP all-in-one for service, and contains the Hewlett-

Packard limited global warranty statement.

Duration of limited warranty

Duration of Limited Warranty (hardware and labor): 1 Year

Duration of Limited Warranty (CD media): 90 Days

Duration of Limited Warranty (print cartridges): Until the HP ink is depleted or the "end of warranty" date printed on the cartridge has been reached, whichever occurs first. This warranty does not cover HP ink products that have been refilled, remanufactured, refurbished, misused, or tampered with.

Warranty service

To obtain HP repair service, you must first contact an HP service office or an HP Customer

Support Center for basic troubleshooting. See HP customer support

for steps to take before calling Customer Support.

If your HP all-in-one needs a minor part replacement that you can replace, HP might prepay shipping charges, duty and taxes; provide telephone assistance for replacing the part; and pay shipping charges, duty, and taxes for any part that HP asks you to return. Otherwise, the

HP Customer Support Center will direct you to an authorized service provider who is certified by

HP to service the product.

Note This information does not apply to customers in Japan. For information on service options in Japan, see

HP Quick Exchange Service (Japan) .

Warranty upgrades

Depending on your country/region, HP might offer a warranty upgrade option that extends or enhances your standard product warranty. Available options might include priority phone support, return service, or next business day exchange. Typically, service coverage begins on product purchase date and must be purchased within a limited time of product purchase.

For more information:

● In the U.S., dial 1-866-234-1377 to speak to an HP advisor.

● Outside the U.S., please call your local HP Customer Support office. See

Call elsewhere in the world for a list of international Customer Support numbers.

● Go to www.hp.com/support .

If prompted, choose your country/region, and then find warranty information.

Returning your HP all-in-one for service

Before returning your HP all-in-one for service, you must call HP Customer Support. See

HP customer support

for steps to take before calling Customer Support.

Note This information does not apply to customers in Japan. For information on service options in Japan, see

HP Quick Exchange Service (Japan) .

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Chapter 17

Hewlett-Packard limited global warranty statement

The following information specifies the HP limited global warranty.

Extent of limited warranty

Hewlett-Packard ("HP") warrants to the end-user customer ("Customer") that each HP Officejet

6200 series all-in-one product ("Product"), including related software, accessories, media, and supplies, shall be free from defects in material and workmanship for the duration, which begins on the date of purchase by the Customer.

For each hardware Product, the duration of HP's limited warranty is one year for parts and one year for labor. For all other Products, the duration of HP's limited warranty for both parts and labor is ninety days.

For each software Product, HP's limited warranty applies only to a failure to execute programming instructions. HP does not warrant that the operation of any Product shall be uninterrupted or error free.

HP's limited warranty covers only those defects which arise as a result of normal use of a

Product, and does not cover any other problems, including those which arise as a result of (a) improper maintenance or modification, (b) software, accessories, media, or supplies not provided or supported by HP, or (c) operation outside the Product's specifications.

For any hardware Product, the use of a non-HP ink cartridge or a refilled ink cartridge does not affect either the warranty to the Customer or any HP support contract with the Customer.

However, if Product failure or damage is attributable to the use of a non-HP or refilled ink cartridge, HP shall charge its standard labor and materials charges to service the Product for the failure or damage.

If HP receives, during the applicable warranty period, notice of a defect in any Product, HP shall either repair or replace the defective Product, at HP's option. Where labor charges are not covered by HP's limited warranty, repairs shall be at HP's standard charges for labor.

If HP is unable to repair or replace, as applicable, a defective Product which is covered by HP's warranty, HP shall, within a reasonable time after being notified of the defect, refund the purchase price for the Product.

HP shall have no obligation to repair, replace, or refund until the Customer returns the defective

Product to HP.

Any replacement product may be either new or like-new, provided that it has functionality at least equal to that of the Product being replaced.

HP products, including each Product, may contain remanufactured parts, components, or materials equivalent to new in performance.

HP's limited warranty for each Product is valid in any country/region or locality where the covered

HP product is distributed by HP. Contracts for additional warranty service, such as on-site service, are available from any authorized HP service facility in countries/regions where the product is distributed by HP or by an authorized representative.

Limitations of warranty

TO THE EXTENT ALLOWED BY LOCAL LAW, NEITHER HP NOR ITS THIRD PARTY

SUPPLIERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND, WHETHER

EXPRESS OR IMPLIED, WARRANTIES OR CONDITIONS OF MERCHANTABILITY,

SATISFACTORY QUALITY, AND FITNESS FOR A PARTICULAR PURPOSE.

Limitations of liability

To the extent allowed by local law, the remedies provided in this Limited Warranty Statement are the Customer's sole and exclusive remedies.

TO THE EXTENT ALLOWED BY LOCAL LAW, EXCEPT FOR THE OBLIGATIONS

SPECIFICALLY SET FORTH IN THIS LIMITED WARRANTY STATEMENT, IN NO EVENT

SHALL HP OR ITS THIRD PARTY SUPPLIERS BE LIABLE FOR DIRECT, INDIRECT,

SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, WHETHER BASED ON

156 HP Officejet 6200 series all-in-one

CONTRACT, TORT, OR ANY OTHER LEGAL THEORY AND WHETHER ADVISED OF THE

POSSIBILITY OF SUCH DAMAGES.

Local law

This Limited Warranty Statement gives the Customer specific legal rights. The Customer may also have other rights which vary from state to state in the United States, from province to province in Canada, and from country/region to country/region elsewhere in the world.

To the extent this Limited Warranty Statement is inconsistent with local law, this Statement shall be deemed modified to be consistent with such local law. Under such local law, certain disclaimers and limitations of this Statement may not apply to the Customer. For example, some states in the United States, as well as some governments outside the United States (including provinces in Canada), may:

Preclude the disclaimers and limitations in this Statement from limiting the statutory rights of a consumer (for example, the United Kingdom);

Otherwise restrict the ability of a manufacturer to enforce such disclaimers or limitations; or

Grant the Customer additional warranty rights, specify the duration of implied warranties which the manufacturer cannot disclaim, or not allow limitations on the duration of implied warranties.

FOR CONSUMER TRANSACTIONS IN AUSTRALIA AND NEW ZEALAND, THE TERMS IN

THIS LIMITED WARRANTY STATEMENT, EXCEPT TO THE EXTENT LAWFULLY

PERMITTED, DO NOT EXCLUDE, RESTRICT, OR MODIFY, AND ARE IN ADDITION TO, THE

MANDATORY STATUTORY RIGHTS APPLICABLE TO THE SALE OF THE COVERED

HP PRODUCTS TO SUCH CUSTOMERS.

Limited warranty information for EU countries/regions

Listed below are the names and addresses of the HP entities which grant HP's Limited Warranty

(manufacturer's warranty) in EU countries/regions.

You may also have statutory legal rights against the seller on the basis of the purchase agreement in addition to the manufacturer's warranty, which are not restricted by this manufacturer's warranty.

Belgique/Luxembourg

Hewlett-Packard Belgium SA/NV

Woluwedal 100

Boulevard de la Woluwe

B-1200 Brussels

Danmark

Hewlett-Packard A/S

Kongevejen 25

DK-3460 Birkeroed

France

Hewlett-Packard France

1 Avenue du Canada

Zone d'Activite de Courtaboeuf

F-91947 Les Ulis Cedex

Deutschland

Ireland

Hewlett-Packard Ireland Ltd.

30 Herbert Street

IRL-Dublin 2

Nederland

Hewlett-Packard Nederland BV

Startbaan 16

1187 XR Amstelveen NL

Portugal

Hewlett-Packard Portugal - Sistemas de

Informática e de Medida S.A.

Edificio D. Sancho I

Quinta da Fonte

Porto Salvo

2780-730 Paco de Arcos

P-Oeiras

Österreich

User Guide 157

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(continued)

Hewlett-Packard GmbH

Herrenberger Straße 110-140

D-71034 Böblingen

España

Hewlett-Packard Española S.A.

Carretera Nacional VI km 16.500

28230 Las Rozas

E-Madrid

Greece

Hewlett-Packard Hellas

265, Mesogion Avenue

15451 N. Psychiko Athens

Italia

Hewlett-Packard Italiana S.p.A

Via G. Di Vittorio 9

20063 Cernusco sul Naviglio

I-Milano

Hewlett-Packard Ges.m.b.H.

Lieblgasse 1

A-1222 Wien

Suomi

Hewlett-Packard Oy

Piispankalliontie 17

FIN-02200 Espoo

Sverige

Hewlett-Packard Sverige AB

Skalholtsgatan

9S-164 97 Kista

United Kingdom

Hewlett-Packard Ltd

Cain Road

Bracknell

GB-Berks RG12 1HN

158 HP Officejet 6200 series all-in-one

18

Technical information

The technical specifications and international regulatory information for your HP all-in-one are provided in this section.

System requirements

Software system requirements are located in the Readme file. For information on viewing the

Readme file, see View the Readme file .

Paper specifications

This section contains information about paper-tray capacities, paper sizes, and print margin specifications.

Paper-tray capacities

Type

Plain paper

Legal paper

Paper weight

16 to 24 lb. (60 to

90 gsm)

20 to 24 lb. (75 to

90 gsm)

Input tray 1

100 (20 lb. paper)

100 (20 lb. paper)

Output tray 2

50 (20 lb. paper)

50 (20 lb. paper)

Cards

Envelopes

Transparency film

Labels

110 lb. index max

(200 gsm)

20 to 24 lb. (75 to

90 gsm)

N/A

N/A

40

15

25

20

10

10

25 or fewer

20

4 by 6 inch photo paper 145 lb. (236 gsm) 30 30

8.5 by 11 inch photo paper

N/A 20 20

1 Maximum capacity.

2 Output tray capacity is affected by the type of paper and the amount of ink you are using.

HP recommends emptying the output tray frequently.

Note The document feeder tray holds 20 sheets of Letter, Legal, and A4 sized paper (16 to 24 lb. paper).

Paper sizes

Type

Paper

Size

Letter: 216 by 280 mm (8.5 by 11 inches)

A4: 210 by 297 mm

A5: 148 by 210 mm

Executive: 184.2 by 266.7 mm (7.25 by 10.5 inches)

User Guide 159

Chapter 18

(continued)

Type

Envelopes

Transparency film

Photo paper

Cards

Labels

Custom

Size

Legal: 216 by 356 mm (8.5 by 14 inches)

U.S. #10: 105 by 241 mm (4.125 by 9.5 inches)

U.S. #9: 98 by 225 mm (3.9 by 8.9 inches)

A2: 111 by 146 mm (4.4 by 5.8 inches)

DL: 110 by 220 mm (4.3 by 8.7 inches)

C6: 114 by 162 mm (4.5 by 6.4 inches)

Letter: 216 by 279 mm (8.5 by 11 inches)

A4: 210 by 297 mm

102 by 152 mm (4 by 6 inches)

10 by 15 cm

127 by 178 mm (5 by 7 inches)

Letter: 216 by 280 mm (8.5 by 11 inches)

A4: 210 by 297 mm

76 by 127 mm (3 by 5 inches)

Index card: 101 by 152 mm (4 by 6 inches)

127 by 178 mm (5 by 7 inches)

A6: 105 by 148.5 mm

Hagaki postcard: 100 by 148 mm (3.94 by 5.83 inches)

Letter: 216 by 279 mm (8.5 by 11 inches)

A4: 210 by 297 mm

76 by 127 mm up to 216 by 356 mm (3 by 5 inches up to 8.5

by 14 inches)

Print margin specifications

Top (leading edge) Bottom (trailing edge)

1

Left and Right margins

1.8 mm (0.07 inches) 6.7 mm (0.3 inches) 1.5 mm (0.06 inches) U.S. (Letter, Legal,

Executive)

ISO (A4, A5) and JIS

(B5)

1.8 mm (0.07 inches) 6.7 mm (0.3 inches) 1.5 mm (0.06 inches)

Envelopes 1.8 mm (0.07 inches) 6.7 mm (0.3 inches) 1.5 mm (0.06 inches)

Cards 1.8 mm (0.07 inches) 6.7 mm (0.3 inches) 1.5 mm (0.06 inches)

1 This margin is not compatible; however, the total writing area is compatible. The writing area is offset from center by 5.4 mm (0.21 inches), which causes asymmetric top and bottom margins.

Print specifications

● 1200 by 1200 dpi black

● 4800 dpi Optimized dpi color, 4800 dpi 6 ink

160 HP Officejet 6200 series all-in-one

● Method: drop-on-demand thermal inkjet

● Language: HP PCL Level 3, PCL3 GUI or PCL 10

● Up to 23 copies per minute black; 18 copies per minute color (varies by model)

● Print speeds vary according to the complexity of the document

Mode

Maximum dpi

Best

Normal

Fast Draft

Resolution (dpi) up to 4800 by 1200 optimized dpi using 1200 rendered dpi up to 1200 by 1200 up to 600 by 600 up to 300 by 300

Copy specifications

● Digital image processing

● Up to 99 copies from original (varies by model)

● Digital zoom from 25 to 400% (varies by model)

● Fit to page, pre-scan

● Up to 23 copies per minute black; 18 copies per minute color (varies by model)

● Copy speeds vary according to the complexity of the document

Mode

Best

Print resolution (dpi) up to 4800 by 1200 optimized dpi using 1200 scan dpi up to 600 by 600 Normal

Fast up to 300 by 300

1 Maximum at 400% scaling.

Scan resolution (dpi) 1

up to 1200 by 1200 up to 300 by 300 up to 300 by 300

Fax specifications

● Walk-up black and white and color fax capability

● Up to 60 speed dials (varies by model)

● Up to 60-page memory (varies by model, based on ITU-T Test Image #1 at standard resolution). More complicated pages or higher resolution will take longer and use more memory.

● Manual multiple-page fax

● Automatic busy redial up to five times (varies by model)

● Automatic no-answer redial one time (varies by model)

● Confirmation and activity reports

● CCITT/ITU Group 3 fax with Error Correction Mode

● 33.6 Kbps transmission

● 3 seconds per page speed at 33.6 Kbps (based on ITU-T Test Image #1 at standard resolution). More complicated pages or higher resolution take longer and use more memory

● Ring detect with automatic fax/answering machine switching

Black

Photo (dpi)

196 by 196 (8-bit grayscale)

Very Fine (dpi)

300 by 300

Fine (dpi)

196 by 196

Standard (dpi)

98 by 98

User Guide 161

Chapter 18

(continued)

Photo (dpi)

Color 200 by 200

Very Fine (dpi)

200 by 200

Fine (dpi)

200 by 200

Standard (dpi)

200 by 200

Scan specifications

● Image editor included

● Integrated OCR software automatically converts scanned text to editable text

● Scan speeds vary according to the complexity of the document

● Twain-compliant interface

● Resolution: 1200 by 2400 ppi optical, up to 19,200 dpi enhanced

● Color: 16-bit per RGB color, 48-bit total

● Maximum scan size from glass: 216 by 297 mm (8.5 by 11.7 inches)

Physical specifications

● Height: 23.4 cm (9.1 inches)

● Width: 45 cm (17.6 inches)

● Depth: 38.4 cm (15 inches)

● Weight: 6.8 kg (15 pounds)

Power specifications

● Power consumption: 80 W maximum

● Input voltage: AC 100 to 240 V ~ 1 A 50–60 Hz, grounded

● Output voltage: DC 32Vdc===1100 mA, 16V dc===1600 mA

Environmental specifications

● Recommended operating temperature range: 15º to 32º C (59º to 90º F)

● Allowable operating temperature range: -15º to 35º C (5º to 104º F)

● Humidity: 15% to 85% RH non-condensing

● Non-operating (Storage) temperature range: –4º to 60º C (–40º to 140º F)

● In the presence of high electromagnetic fields it is possible the output from the HP all-in-one may be slightly distorted

● HP recommends using a USB cable less than or equal to 3 m (10 feet) in length to minimize injected noise due to potential high electromagnetic fields

Additional specifications

Memory: 32 MB or 64 MB DRAM depending on model

If you have Internet access, you can get acoustic information from the HP website. Go to www.hp.com/support .

Environmental product stewardship program

This section provides information on protecting the environment; ozone production; energy consumption; paper use; plastics; material safety data sheets; and recycling programs.

This section contains information about environmental standards.

Protecting the environment

Hewlett-Packard is committed to providing quality products in an environmentally sound manner.

This product has been designed with several attributes to minimize impacts on our environment.

For more information, visit HP’s Commitment to the Environment website at: www.hp.com/hpinfo/globalcitizenship/environment/index.html

162 HP Officejet 6200 series all-in-one

Ozone production

This product generates no appreciable ozone gas (O3).

Energy consumption

Energy usage drops significantly while in ENERGY STAR® mode, which saves natural resources, and saves money without affecting the high performance of this product. This product qualifies for ENERGY STAR, which is a voluntary program established to encourage the development of energy-efficient office products.

ENERGY STAR is a U.S. registered service mark of the U.S. EPA. As an ENERGY STAR partner, HP has determined that this product meets ENERGY STAR guidelines for energy efficiency.

For more information on ENERGY STAR guidelines, go to the following website: www.energystar.gov

Paper use

This product is suited for the use of recycled paper according to DIN 19309.

Plastics

Plastic parts over 25 grams are marked according to international standards that enhance the ability to identify plastics for recycling purposes at the end of the product’s life.

Material safety data sheets

Material safety data sheets (MSDS) can be obtained from the HP website at: www.hp.com/go/msds

Customers without Internet access should contact their local HP Customer Care Center.

Recycling program

HP offers an increasing number of product return and recycling programs in many countries, as well as partnering with some of the largest electronic recycling centers throughout the world. HP also conserves resources by refurbishing and reselling some of its most popular products.

This HP product contains the following materials that may require special handling at end-of-life:

● Mercury in the fluorescent lamp in the scanner (< 2 mg)

● Lead in the solder

HP inkjet supplies recycling program

HP is committed to protecting the environment. The HP Inkjet Supplies Recycling Program is available in many countries/regions, and lets you recycle used print cartridges free of charge. For more information, go to the following website: www.hp.com/hpinfo/globalcitizenship/environment/recycle/inkjet.html

Regulatory notices

The HP all-in-one meets product requirements from regulatory agencies in your country/region.

This section contains regulatory topics that do not pertain to wireless functions.

User Guide 163

Chapter 18

Regulatory model identification number

For regulatory identification purposes, your product is assigned a Regulatory Model Number. The

Regulatory Model Number for your product is SDGOB-0402. This regulatory number should not be confused with the marketing name (HP Officejet 6200 series all-in-one) or product number

(Q5800A).

Notice to users of the U.S. telephone network: FCC requirements

This equipment complies with FCC rules, Part 68. On this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalent Number (REN) for this equipment. If requested, provide this information to your telephone company.

An FCC compliant telephone cord and modular plug is provided with this equipment. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant. This equipment connects to the telephone network through the following standard network interface jack: USOC RJ-11C.

The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your number is called. Too many devices on one line may result in failure to ring in response to an incoming call. In most, but not all, areas the sum of the RENs of all devices should not exceed five (5). To be certain of the number of devices you may connect to your line, as determined by the REN, you should call your local telephone company to determine the maximum REN for your calling area.

If this equipment causes harm to the telephone network, your telephone company may discontinue your service temporarily. If possible, they will notify you in advance. If advance notice is not practical, you will be notified as soon as possible. You will also be advised of your right to file a complaint with the FCC. Your telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the proper operation of your equipment. If they do, you will be given advance notice so you will have the opportunity to maintain uninterrupted service.

If you experience trouble with this equipment, please contact the manufacturer, or look elsewhere in this manual, for warranty or repair information. Your telephone company may ask you to disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning.

This equipment may not be used on coin service provided by the telephone company.

Connection to party lines is subject to state tariffs. Contact your state public utility commission, public service commission, or corporation commission for more information.

This equipment includes automatic dialing capability. When programming and/or making test calls to emergency numbers:

● Remain on the line and explain to the dispatcher the reason for the call.

● Perform such activities in the off-peak hours, such as early morning or late evening.

Note The FCC hearing aid compatibility rules for telephones are not applicable to this equipment.

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including fax machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of transmission, the date and time it is sent and an identification of the business, other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) In order to program this information into your fax machine, you should complete the steps described in the software.

FCC statement

The United States Federal Communications Commission (in 47 CFR 15.105) has specified that the following notice be brought to the attention of users of this product.

164 HP Officejet 6200 series all-in-one

Declaration of Conformity: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. Class B limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy, and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

● Reorient the receiving antenna.

● Increase the separation between the equipment and the receiver.

● Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

● Consult the dealer or an experienced radio/TV technician for help.

For more information, contact the Product Regulations Manager, Hewlett-Packard Company,

San Diego, (858) 655-4100.

The user may find the following booklet prepared by the Federal Communications Commission helpful: How to Identify and Resolve Radio-TV Interference Problems. This booklet is available from the U.S. Government Printing Office, Washington DC, 20402. Stock No. 004-000-00345-4.

Caution Pursuant to Part 15.21 of the FCC Rules, any changes or modifications to this equipment not expressly approved by the Hewlett-Packard Company may cause harmful interference and void the FCC authorization to operate this equipment.

Exposure to radio frequency radiation

Caution The radiated output power of this device is far below the FCC radio frequency exposure limits. Nevertheless, the device shall be used in such a manner that the potential for human contact during normal operation is minimized. This product and any attached external antenna, if supported, shall be placed in such a manner to minimize the potential for human contact during normal operation. In order to avoid the possibility of exceeding the FCC radio frequency exposure limits, human proximity to the antenna shall not be less than 20 cm (8 inches) during normal operation.

Note à l’attention des utilisateurs du réseau téléphonique Canadien/ notice to users of the Canadian telephone network

Cet appareil est conforme aux spécifications techniques des équipements terminaux d’Industrie

Canada. Le numéro d’enregistrement atteste de la conformité de l’appareil. L’abréviation IC qui précède le numéro d’enregistrement indique que l’enregistrement a été effectué dans le cadre d’une Déclaration de conformité stipulant que les spécifications techniques d’Industrie Canada ont été respectées. Néanmoins, cette abréviation ne signifie en aucun cas que l’appareil a été validé par Industrie Canada.

Pour leur propre sécurité, les utilisateurs doivent s’assurer que les prises électriques reliées à la terre de la source d’alimentation, des lignes téléphoniques et du circuit métallique d’alimentation en eau sont, le cas échéant, branchées les unes aux autres. Cette précaution est particulièrement importante dans les zones rurales.

Le numéro REN (Ringer Equivalence Number) attribué à chaque appareil terminal fournit une indication sur le nombre maximal de terminaux qui peuvent être connectés à une interface téléphonique. La terminaison d’une interface peut se composer de n’importe quelle combinaison d’appareils, à condition que le total des numéros REN ne dépasse pas 5.

Basé sur les résultats de tests FCC Partie 68, le numéro REN de ce produit est 0.2B.

This equipment meets the applicable Industry Canada Terminal Equipment Technical

Specifications. This is confirmed by the registration number. The abbreviation IC before the

User Guide 165

Chapter 18 registration number signifies that registration was performed based on a Declaration of

Conformity indicating that Industry Canada technical specifications were met. It does not imply that Industry Canada approved the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together.

This precaution may be particularly important in rural areas.

Note The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface.

The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed

5.

The REN for this product is 0.2B, based on FCC Part 68 test results.

Notice to users in the European Economic Area

This product is designed to be connected to the analog Switched Telecommunication Networks

(PSTN) of the European Economic Area (EEA) countries/regions.

Network compatibility depends on customer selected settings, which must be reset to use the equipment on a telephone network in a country/region other than where the product was purchased. Contact the vendor or Hewlett-Packard Company if additional product support is necessary.

This equipment has been certified by the manufacturer in accordance with Directive 1999/5/EC

(annex II) for Pan-European single-terminal connection to the public switched telephone network

(PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network termination point.

In the event of problems, you should contact your equipment supplier in the first instance.

This equipment is designed for DTMF tone dialing and loop disconnect dialing. In the unlikely event of problems with loop disconnect dialing, it is recommended to use this equipment only with the DTMF tone dial setting.

Notice to users of the German telephone network

This HP fax product is designed to connect only to the analogue public-switched telephone network (PSTN). Please connect the TAE N telephone connector plug, provided with the HP allin-one into the wall socket (TAE 6) code N. This HP fax product can be used as a single device and/or in combination (in serial connection) with other approved terminal equipment.

Geräuschemission

LpA < 70 dB am Arbeitsplatz im Normalbetrieb nach DIN 45635 T. 19

166 HP Officejet 6200 series all-in-one

Notice to users in Japan (VCCI-2)

Notice to users in Korea

Declaration of conformity

This section contains the HP Officejet 6200 series all-in-one Declaration of conformity, and information about it for the Euopean Economic Area.

Declaration of conformity (European Economic Area)

The Declaration of Conformity in this document complies with ISO/IEC Guide 22 and EN 45014.

It identifies the product, manufacturer’s name and address, and applicable specifications recognized in the European community.

User Guide 167

Chapter 18

HP Officejet 6200 series all-in-one Declaration of conformity

DECLARATION OF CONFORMITY

according to ISO/IEC Guide 22 and EN 45014

Manufacturer’s Name: Hewlett-Packard Company

Manufacturer’s Address: 16399 West Bernardo Drive

San Diego CA 92127, USA declares, that the product

Regulatory Model Number:

Product Name:

Model Number(s):

SDGOB-0402

OfficeJet 6200 Series (Q5800A, Q5802A, Q5810A)

OJ 6210 (Q5801A/B), OJ 6213 (Q5808C), OJ 6210xi (Q5802A), OJ

6210v (Q5803A), OJ 6200 (Q5804A/B), OJ 6203 (Q5807A), OJ 6205

(Q5805A), OJ 6215 (Q5806B)

OJ 6210 (Q5801A/C), OJ 6200 (Q5804A), OJ 6208 (Q5809D)

Power Adapter(s) HP part#: 0950-4491 (international) conforms to the following Product Specifications:

Safety: IEC 60950-1: 2001

EN 60950-1: 2002

IEC 60825-1 Edition 1.2: 2001 / EN 60825-1+A11+A2+A1: 2002 Class 1(Laser/Led)

UL 60950-1: 2003

CAN/CSA-22.2 No. 60950-1-03

NOM 019-SFCI-1993, AS/NZS 60950: 2000, GB4943: 2001

EMC: CISPR 22:1997 / EN 55022:1998 Class B

CISPR 24:1997 / EN 55024:1998

IEC 61000-3-2: 2000 / EN 61000-3-2: 2000

IEC 61000-3-3/A1: 2001 / EN 61000-3-3/ A1: 2001

CNS13438:1998, VCCI-2

FCC Part 15-Class B/ICES-003, Issue 2

GB9254: 1998

Telecom: TBR 21:1998, AS/ACIF S002:2001, FCC Part 68

Supplementary Information:

The product herewith complies with the requirements of the Low Voltage Directive 73/23/EC, the EMC

Directive 89/336/EC and with the R&TTE Directive 1999/5/EC (Annex II) and carries the CE-marking accordingly. The product was tested in a typical configuration.

16 April 2004

Date Steve Smith, Hardware Test & Regs MGR.

European Contact for regulatory topics only: Hewlett Packard GmbH, HQ-TRE, Herrenberger Strasse 140,

(FAX +49-7031-14-3143

168 HP Officejet 6200 series all-in-one

Index

Symbols/Numerics

10 by 15 cm photo paper

copy 35

load 29

specifications 159

2-wire phone cord 134, 140

4 by 6 inch photo paper

copy 35

4 by 6 inch photo paper, load

29

4-wire phone cord 134, 140

A

A4 paper, load 27

ADSL line. See DSL line

align print cartridges 114

answer mode 77

answer ring pattern 57, 92

answering machine

receive faxes 77

setup 65, 67

troubleshoot 137, 139

attention light 6

auto answer 7, 77

automatic document feeder

clean 143

feeding problems,

troubleshoot 143

jams, troubleshoot 142

load original 25

automatic fax reports 86

B

baud rate 94

best copy quality 37

blocked carriage 125

borderless copies

10 by 15 cm (4 by 6 inch)

photo 39 fill entire page 39

C cancel

copy 44

fax 82, 92, 96

print job 49

User Guide

scan 46

cancel button 6

carriage, blocked 125

cartridges. See print cartridges clean automatic document

feeder 143

exterior 107

glass 105

lid backing 107

print cartridge contacts 115

print cartridge ink nozzle

area 116

print cartridges 115

color

copies 43

intensity 42

computer modem. See PC modem

confirmation reports, fax 86

connection problems, fax

134, 136

connection types supported

networked 18 printer sharing 18

USB 18

contrast, fax 90

control panel

enter text 85

overview 6

control panel display

change language 122 change measurements 122

copy black-and-white

documents 38

borderless photo 39

cancel 44

color intensity 42

copy specifications 161

default settings 37

enhance light areas 43

enlarge 41

iron-on transfers 43

legal to letter 41

menu 7 menu button 7

number of copies 38

paper size 35

paper types,

recommended 36

photos onto letter or A4

paper 39

photos, enhance 42

quality 37

reduce 41 size, custom 41

speed 37

text, enhance 42

correct port test, fax 132

customer support

Australia 150

contact 147

HP Quick Exchange

Service (Japan) 152

Japan 151

Korea 151

North America 148 outside U.S. 148

serial number 147 service ID 147

warranty 155

website 147

D darken

copies 42

faxes 90

date, set 85

declaration of conformity

European Economic Area

167

United States 168

default settings

fax 90

restore 118

device update

about 145

Macintosh 146

Windows 146

dial tone test, failure 133

distinctive ringing 57, 77, 92

DSL line, set up with fax 56

169

E

enter text 85

envelopes

load 30

specifications 159

environment

Environmental product

stewardship program 162

inkjet supplies recycling

163

environmental specifications

162

error correction mode (ECM)

94

error reports, fax 86

F

factory defaults, restore 118

fast copy quality 37

fax

answer call 83

answer mode, set 77, 79

answer ring pattern 92

answering machine 65,

67, 137, 139

auto answer, set 79

backup fax reception 93

cancel 96

contrast 90

date and time 85

defaults 90

delete 95

distinctive ringing 57, 77,

92

DSL line, set up 56

enter text and symbols 85

error correction mode

(ECM) 94

fax specifications 161

forward faxes 91, 92

header 85

Internet, over 96, 141

ISDN line, set up 56

lighten or darken 90

manual receive 83

manual send 80

manual troubleshoot 136

menu 8

menu button 6

monitor dialing 82

paper size 90

pause 85

PBX system, set up 56

PC modem, set up 61,

62, 67, 71

phone cord 132, 134, 140

poll to receive 84

receive 83, 134

redial 81, 93

reduce automatically 93

reports 74, 80, 86

reprint 95

resolution 89

rings to answer 83

schedule 81

send 79, 134

set up 51, 130

settings 89, 90

speed 94

speed dial 87, 88, 89

static on the phone line 139

test 74, 131

test failed 131

tone or pulse dial 91

troubleshoot 130

voice mail, set up 60, 71

volume 91

FCC requirements 164

FCC statement 164

fill entire page photo

enlargement 39

fit to page 40

FoIP 96, 141

forward faxes 91, 92

four-wire phone cord 134, 140

front panel

scroll speed 118

G glass

clean 105

load original 25

greeting cards, load 31

group speed dial entries 88

H

Hagaki cards, load 30

hardware test, fax 131

header, fax 85

HP All-in-One

return 155

HP all-in-one

about 5

ship your HP All-in-One

152

HP Director

HP Instant Share 101

missing icons 127

start 9

HP Gallery

OS 9 HP Image Zone 14

OS X HP Image Zone 12

HP help (OS 9 HP Image

Zone) 14

HP Image Print (OS X HP

Image Zone) 12

HP Image Zone

HP Instant Share 99, 100

Macintosh 10, 13, 100

overview 9

troublehoot 144

Windows 9, 10, 99

HP Instant Share

about 97

e-mail photos from the

HP Image Zone (USB) 99

HP Image Zone 99

send images from HP

image Zone (USB) 99

send scanned images 98

send to a device 99

setup (USB) 97

HP JetDirect 17, 18

HP on the Web (OS 9 HP

Image Zone) 14

HP Support

before you call 119

I

individual speed dial entries 87

ink cartridges. See print cartridges

Instant Share. See HP Instant

Share

Internet, fax using 96, 141

iron-on transfers

copy 43

load 31

ISDN line, set up 56

J

jams, paper 32, 125, 142

K

keypad 6, 85

L labels

170 HP Officejet 6200 series all-in-one

Index

load 31

specifications 159

left arrow 6

legal paper

copy 35

load 27

specifications 159

letter paper

copy 36

load 27

specifications 159

lid backing, clean 107

lighten

copies 42

faxes 90

line condition test, fax 132

load

10 by 15 cm photo paper

29

4 by 6 inch photo paper 29

A4 paper 27

envelopes 30

full-size paper 27

greeting cards 31

Hagaki cards 30

iron-on transfers 31 labels 31

legal paper 27 letter paper 27

original 25

postcards 30

transparencies 31

M maintenance

align print cartridges 114

clean exterior 107

clean glass 105

clean lid backing 107

clean print cartridges 115

prompt delay time 118

replace print cartridges 109

restore factory defaults 118

self-test report 108

set scroll speed 118

make copies

HP Director (Windows) 10

OS 9 HP Image Zone

(Macintosh) 14

OS X HP Image Zone

(Macintosh) 12

troubleshoot 145

manual

fax reports 87

receive, fax 83

send, fax 80, 82

troubleshoot, fax 136

media. See paper memory

delete faxes 95 reprint faxes 95

save faxes 93

modem. See PC modem

monitor dialing 82

more applications (OS 9 HP

Image Zone) 14

N

normal copy quality 37

number of copies

O

OK button 6

on button 7

one-touch speed dial buttons 6

order

paper 103 print cartridges 103

Setup Guide 103 software 103

User Guide 103

P paper

incompatible types 26

jams 32, 125, 142

legal to letter copy 41

load 27

order 103

paper sizes 159

recommended copy types

36

recommended types 26

size, set for fax 90

troubleshoot 142

paper size

copy setting 35

paper specifications 159 paper-tray capacities 159

parallel phone systems 52

PBX system, set up 56

PC modem

set up with fax 61, 62, 67

troubleshoot 134, 137

phone

receive fax 83

send fax 80

phone cord

check 132 connection, failure 132

extend 140

phone numbers, customer

support 147

photo paper

copy 36

load 29

specifications 159

photos

enhance copies 43

HP Image Zone 99

photo print cartridge 112

send scanned images 98

physical specifications 162

poll to receive fax 84

postcards, load 30

power specifications 162

print

cancel job 49

fax reports 74, 80, 86, 87

faxes 95

from computer 47

from software application

47

print options 48

print specifications 160

self-test report 108

print cartridge protector 113

print cartridges

align 114

clean 115 clean contacts 115

clean ink nozzle area 116

handle 109

order 103

part names 109

photo print cartridge 112

replace 109

store 113

troubleshoot 123, 144

print margin specifications 160

printer sharing

Macintosh 18

Windows 17, 18

prompt delay time 118

pulse dial 91

Q

quality button 7

quality, copy 37

User Guide 171

R

readme file, view 120

receive faxes

forwarding 91

manually 83

polling 84

recycling 163

redial fax 81, 93

redial/pause 7

reduce faxes to fit 93

reduce/enlarge 7

reduce/enlarge copies

custom size 41 resize to fit letter 41

resize to fit letter or A4 40

regulatory notices

Canadian statement 165

declaration of conformity

(European Economic

Area) 167

declaration of conformity

(U.S.) 168

FCC requirements 164

FCC statement 164

notice to users in Japan

167

notice to users in Korea

167

notice to users in the

European Economic Area

166

notice to users of the

German telephone

network 166

regulatory model

identification number 164

reinstall software 128

replace print cartridges 109

reports

confirmation 86 error 86 fax 74, 80, 86, 87, 131

fax log 87

fax test failed 131

last fax transaction 87 self-test 87, 108 speed dial list 87

reprint faxes in memory 95

resolution, fax 89

restore factory settings 118

return your HP All-in-One 155

right arrow 6

ring, answer pattern 92

rings to answer fax 83

S

save, faxes in memory 93

scan

from front panel 45

HP Instant Share 98

scan specifications 162

stop 46

scan document

HP Director (Windows) 10

OS 9 HP Image Zone

(Macintosh) 14

troubleshoot 145

scan glass

clean 105

load original 25

scan picture

HP Director (Windows) 10

OS 9 HP Image Zone

(Macintosh) 13

OS X HP Image Zone

(Macintosh) 11

troubleshoot 144

scan to

menu (USB - Macintosh) 8 menu (USB - Windows) 8

menu button 7

scan to OCR (OS X HP Image

Zone) 11

schedule, fax 81

scroll speed 118

self-test report 87, 108

send fax

basic fax 79

manual 80, 82, 136

memory, from 82 monitor dialing 82

redial 81 schedule 81 speed dials 81

troubleshoot 145

send to a device

HP Director (Macintosh)

101

HP Image Zone

(Macintosh) 100

HP Image Zone

(Windows) 99

scanned images 98

serial number 147

serial phone system 52

service ID 147

settings

auto answer 77

date and time 85

fax 90

print options 48

speed, fax 94

setup

answering machine 65, 67

distinctive ringing 57, 92

DSL line 56

fax 51

ISDN line 56

menu 8

menu button 6

PBX system 56

PC modem 61, 62, 67, 71

separate fax line 55

shared phone line 58

test fax 74, 131

troubleshoot fax 130

voice mail 60, 71

ship your HP all-in-one 152

software

reinstall 128

troubleshoot installation

125

uninstall 128

software application, print

from 47

software update.. See device update

sounds, adjust fax 91

specifications. See technical information speed

copy 37

front panel scroll 118

speed dial button 6

speed dialing

create entries 87, 88

delete settings 89

edit 88 groups 88

print list 87

send fax 81

start copy

black 7 color 7

start fax

black button 6 color button 6

start scan button 7

stop

172 HP Officejet 6200 series all-in-one

Index

copy 44

fax 92, 96

print job 49

scan 46

scheduled fax 82

subscriber identification code

85

support

before you call 119 resources 119

symbols, enter 85

system requirements 159

T technical information

copy specifications 161

environmental

specifications 162

fax specifications 161

paper sizes 159 paper specifications 159 paper-tray capacities 159

physical specifications 162 power specifications 162

print margin

specifications 160 print specifications 160

scan specifications 162

system requirements 159

weight 162

telephone

receive fax 83

send fax 80

telephone answering machine.

See answering machine telephone numbers, customer

support 147

telephone wall jack, fax 132

test

dial tone 133

fax hardware test 131

fax line condition 132 fax port 132

fax setup 74, 131 fax test failed 131

phone cord 132 telephone wall jack 132

text

enhance on copies 42

enter on keypad 85 time, set 85

tone dial 91

transparencies

copy 36

load 31

specifications 159

troubleshoot

about 119

blocked carriage 125

contact HP Support 119

fax problems 134, 136,

139, 141

fax test 131

hardware installation 120

incorrect measurements

122

installation overview 120

jams, paper 32, 125

language, display 122

operational tasks 141

paper 142

print cartridges 123, 144

receiving faxes 134, 137

sending faxes 134, 136

software installation 125

static on phone line 139

support resources 119

USB cable 121

two-wire phone cord 134, 140

U uninstall

software 128

USB cable installation 121

V voice mail

set up with fax 60, 71, 77

troubleshoot 137

volume, adjust fax 91

W

wall jack test, fax 132

warranty

duration 155 service 155

statement 156

upgrades 155

Webscan 20

User Guide 173

Printed on at least 50% total recycled fiber with at least 10% post-consumer paper

© 2004 Hewlett-Packard Development Company, L.P.

Electronic Edition www.hp.com

*Q5800-90129*

*Q5800-90129*

Q5800-90129

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