BI Query launcher documentation
BI/Query Version 9 and above
Some Notes for Users
Introduction
BI/Query version 10 is, in general, very similar to the version which you are using at the moment, but a
number of improvements have been made to it, and to the way in which you will run it. These Notes
describe the main changes and what you need to do to move over to this new version.
The main difference is that you no longer require to install the BI/Query software or the models onto your
computer. All that needs to be installed is one small piece of software called the BI/Query Launcher.
The BIQ Launcher
Installing the BI/Query Launcher
Instructions for installing the BI/Query Launcher are given on the web pages for this new version.
Running BI/Query
Once the BIQ Launcher is installed you can run the Launcher which will then run BI/Query for you.
Double-click on the shortcut on the desktop or press Start / Programs / BI-Query Launcher, and a
window similar to the following will appear:
Press the Login… button at the top-left of the window and a login screen will appear:
Enter your Username and the associated Password and press the OK button (or Cancel to
abandon). NB: The username and password which you need to use are those which you have
always used for running BI/Query. Unfortunately it will only accept the username and password
which are issued by MIS for use with BI/Query (i.e. the one that you currently use for BI/Query).
Once you have pressed the OK button (and assuming these are accepted), you will be taken back
to the main window which will now be populated with a list of the BI/Query models which you are
allowed access to (it might take a few seconds to do this):
Now, to open one of the models all you require to do is to select the row containing the model from
the list of BI/Query models, and press the Launch Model button. The following will then happen:
• BI/Query will then start up.
• The model which you have selected will be opened (this will take a few seconds to start up
so please be patient).
•
You will be automatically connected to the database.
Running Queries
Running queries is very similar to what was done before. Once you have written a query or opened
an existing one simply press the Run Query button. With the new connection types which are now
being used to the database, many of your queries will run faster than in the previous version of
BI/Query.
Closing a Model and the BIQ Launcher
To finish with a model close BI/Query (File/Exit) and you will be taken back to the BIQ Launcher
window where you can select another model to open if you wish, or you can leave the BIQ Launcher
completely by pressing on the Exit button at the top-left of the screen.
Copying Queries and Reports
If you have queries and reports which you have written yourself and which you want to use with the
new models, in order to make it easier to find and run these, you should copy the queries and
reports from where they currently are located into an area beside the new model. To make this as
simple as possible, a facility has been added to the BIQ Launcher to help you copy them. To copy
all your queries and reports for one particular model follow these instructions.
1. Firstly, you need to know where your queries are currently located. By default this will be
with your current model, which by default is installed in the “Program Files” directory
(although you may have decided to install it in another directory). Within that directory there
should be a directory GQL/MODELS/<SYSTEM>/Queries where <SYSTEM> is the model
system (e.g. STUDENTS, RESEARCH etc.); this is there your queries will be.
2. Start the BIQ Launcher and log in.
3. Before carrying on, select the model from the list in the Launcher for which the queries
are intended. This is important as the copy process will copy your queries to this model
only so it is essential that you select the correct model first.
4. At the lower-right of the launcher window is a button titled ... “ > ”. Press this button and a
lower section to the window will appear on which is a “Transfer Queries” button.
5. Click on this button and a file selector window will appear.
6. Browse to the directory in which your queries are located (see 1 above).
7. Click on any one of the queries and press the “Open” button. It doesn’t matter which query
or report which you select as long as one is picked. The facility will copy all queries and
reports in the directory. If you later want to remove some of these, simply do this through
BI/Query itself.
8. A window will appear showing the directory from which the queries are to be copied with
“OK” and “Cancel” buttons. Click on the OK button to copy the files, or Cancel to abandon.
9. The queries and reports should now be available to the selected model next time you open
it.
Problems that you may encounter
Connecting to the Database
While working with a model, if you press the Disconnect button (or Host/Disconnect) by mistake,
you will need to make a connection again. To do this press the Connect button (or Host/Connect)
and a window like the following will appear:
You do not need to enter anything in this window – simply press the OK button leaving the
Database User and Database Password blank and you will be connected to the database again.
Changes in the BI/Query software from the previous version
The majority of the new BI/Query software should still be very familiar but a few of the menus,
buttons and icons are slightly different.
Things to note include...
a) Previously, in the version 7 of BI/Query, you would have to make a connection to the database
before you could run a query. Now, within version 9, once you have logged in to the BIQ
Launcher, you will automatically be connected to the relevant database.
b) If by chance you do disconnect by mistake, then it is very easy to re-connect to the database
again. Simply, click on the icon below or click on the Host option at the top of the window and
select Connect.
The following window will be displayed:
You do not need to enter anything in this window – simply press the OK button leaving the
Database User and Database Password blank.
There are some basic changes within version 10 of BI/Query with regards to icons.
New Query Icon (Ctrl+N)
The old version of BI/Query software had a ‘paintbrush’ icon for the New Query icon. The new version of
software now has the New Query icon as shown above or you can select Query from the drop-down menu
option at the top of the screen and click on New or click on Ctrl+N
Run a Query(Ctrl+G)
The Run Query icon used to be a green set of traffic lights. Now the Run Query icon is shown above or you
can select the Query drop-down menu option at the top of the screen and Click on Run or click on Ctrl+G.
This icon will not be highlighted until you start building your query and select an attribute.
Cancel a Query
The Cancel Query used to be a red set of traffic lights that would be displayed when the query was running.
Now, the Cancel Query icon is as shown above or select Query form the drop-down menu option at the top
of the screen and click on the Cancel option.
Show Query
Open/Load Query
Previously, to load a query, you had to select the Query option at the top of the screen and select the Load
option, which would display all queries within the standard directory structure. Now you can select
Open…..Query from the Query drop-down menu option at the top of the screen or click on the above icon.
The following screen will be displayed:
The default Open Query window is Shared Queries. This window displays all the pre-defined queries that
are installed with the model.
If you have saved your own queries, click on the My Queries option and the following screen will be
display a list of the queries you have saved.
Double-click on the file name or highlight the query you require and click on Open.
It is recommended that you do not use the External Queries option unless you are 100% sure of the
directory in which you wish to save the query.
Exporting Results Data
If you want to take the results from a query and use them in some other application such as Excel, you can
still copy-and-paste as you did before (i.e. select the rows that you want to export, or select all of them by
clicking on the top-left box of the results then copy and paste into Excel). However, with the new version of
BI/Query the column headings will not be included in the data as they were previously.
If you wish to include the headings you must
a. Set the Export Options (Tools/Preferences/Results Options) to have Application of “Microsoft Excel”.
b. Set the Results Options (Tools/Preferences/Results Options) to “Save Column Headings”.
c. Use the “Export” function which can be achieved by right-clicking on the data and selecting Export
(Excel must be opened first).
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