HP | hp officejet 4100 series all-in-one 4100 | User's Manual | HP hp officejet 4100 series all-in-one 4100 User's Manual

hp officejet
4100 series
all-in-one
reference guide
© Copyright Hewlett-Packard
Company 2003
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Note: Regulatory information can be
found in the “Technical information”
section of this guide.
safety information
Warning! To prevent
fire or shock hazard, do
not expose this product
to rain or any type of
moisture.
Always follow basic safety
precautions when using this product to
reduce risk of injury from fire or
electric shock.
Warning! Potential
shock hazard
1
Read and understand all
instructions in the setup poster.
2
Use only a grounded electrical
outlet when connecting the unit to
a power source. If you do not
know whether the outlet is
grounded, check with a qualified
electrician.
3
Observe all warnings and
instructions marked on the
product.
4
Unplug this product from wall
outlets before cleaning.
5
Do not install or use this product
near water or when you are wet.
6
Install the product securely on a
stable surface.
7
Install the product in a protected
location where no one can step
on or trip over the line cord, and
where the line cord will not be
damaged.
8
If the product does not operate
normally, see the online
Troubleshooting help.
Intel® and Pentium® are registered
trademarks of Intel Corporation.
9
No operator-serviceable parts
inside. Refer servicing to
qualified service personnel.
notice
10 Use in a well-ventilated area.
Portions Copyright © 1989-2003
Palomar Software Inc. The
HP Officejet 4100 Series includes
printer driver technology licensed
from Palomar Software, Inc.
www.palomar.com
Copyright © 1999-2003 Apple
Computer, Inc.
Apple, the Apple logo, Mac, Mac
logo, Macintosh, and Mac OS are
trademarks of Apple Computer, Inc.,
registered in the U.S. and other
countries.
Publication number: Q1608-90163
First edition: June 2003
Printed in U.S.A., Mexico, Germany,
Singapore, or China
Windows®, Windows NT®,
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Windows 2000® are U.S.-registered
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doubt, check with a legal
representative first.
• Governmental paper or
documents:
- Passports
- Immigration papers
- Selective service papers
- Identification badges, cards, or
insignias
• Governmental stamps:
- Postage stamps
- Food stamps
• Checks or drafts drawn on
Governmental agencies
• Paper currency, traveler’s checks,
or money orders
• Certificates of deposit
• Copyrighted works
contents
1
get help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
2
quick start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
use your hp officejet with a computer . . . . . . . . . . . . . . . . . . . . . . . . . 4
3
load originals and load paper . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
load originals . . . . . . . . . . . . . . . . . . . . . . . . . . . .
load paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
load envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . .
load 4 x 6 inch photo paper . . . . . . . . . . . . . . . . . .
load postcards. . . . . . . . . . . . . . . . . . . . . . . . . . . .
tips for loading other types of paper in the paper tray
set the paper type . . . . . . . . . . . . . . . . . . . . . . . . .
set the paper size. . . . . . . . . . . . . . . . . . . . . . . . . .
4
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. 7
. 7
. 9
10
10
11
12
12
use the copy features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
make copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
perform special copy jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
copy options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
5
use the scan features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
scan an original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
stop scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
6
use the fax features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
send a fax . . . . . . . . . . . . . . . . . . . . . .
receive a fax . . . . . . . . . . . . . . . . . . . . .
print reports . . . . . . . . . . . . . . . . . . . . .
control resolution and contrast . . . . . . . . .
change other fax settings . . . . . . . . . . . .
set up speed dialing. . . . . . . . . . . . . . . .
set basic fax settings using the front panel .
fax job menu. . . . . . . . . . . . . . . . . . . . .
setup menu for fax commands . . . . . . . . .
7
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19
21
22
22
23
26
27
29
29
maintain your hp officejet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
clean the glass . . . . . . .
clean the white strip . . . .
clean the exterior . . . . . .
work with print cartridges
restore factory defaults . .
set scroll speed . . . . . . .
set the prompt delay time
self-maintenance sounds
setup menu options . . . .
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31
32
32
32
35
36
36
36
37
iii
contents
8
additional setup information . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
possible installation problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
remove and reinstall your hp officejet software . . . . . . . . . . . . . . . . . .40
connect your hp officejet to a phone, modem, or answering machine . . .41
additional troubleshooting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
9
technical information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
physical specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
power specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
10 hp support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
get support and other information from the internet
hp customer support . . . . . . . . . . . . . . . . . . . . .
prepare your unit for shipment . . . . . . . . . . . . . .
hp distribution center . . . . . . . . . . . . . . . . . . . . .
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.45
.45
. 47
.49
11 warranty information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51
warranty service . . . . . . . . . . . . . . . . . . . . . . . .
warranty upgrades . . . . . . . . . . . . . . . . . . . . . .
returning your hp officejet for service . . . . . . . . . .
hewlett-packard limited global warranty statement .
..
..
..
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.51
.51
.51
.51
index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55
iv
hp officejet 4100 series
get help
1
This Reference Guide contains information on using your HP Officejet and
provides additional troubleshooting assistance for the installation process. The
Reference Guide also contains information on how to order supplies and
accessories, technical specifications, support, and warranty information.
The table below lists additional sources of information for your HP Officejet.
help
description
Setup Poster
The Setup Poster provides instructions for setting up and configuring your
HP Officejet. Make sure you use the correct poster for your operating
system (Windows or Macintosh).
HP Photo & Imaging
Help
The HP Photo & Imaging Help provides detailed information on using the
software for your HP Officejet.
For Windows users: Go to the HP Director, and click Help.
For Macintosh users: Go to the HP Director, and click Help, then click hp
photo and imaging help.
Troubleshooting help
To access troubleshooting information:
For Windows users: In the HP Director, click Help. Open the
Troubleshooting book in the HP Photo & Imaging Help, then follow the
links to general troubleshooting as well as links to Troubleshooting help
that is specific to your HP Officejet. Troubleshooting is also available from
the Help button that appears on some error messages.
For Macintosh users: Open the Apple Help Viewer, click hp photo and
imaging troubleshooting, then click hp officejet 4100 series.
Internet help and
technical support
If you have Internet access, you can get help from the HP website at:
www.hp.com/support
The website also provides answers to frequently-asked questions.
Readme file
After you install your software, you can access the Readme file from either
the HP Officejet 4100 Series CD-ROM or the HP Officejet 4100 Series
program folder. The Readme file contains late-breaking information that
does not appear in the Reference Guide or the online help. To access the
Readme file, do the following:
For Windows: go to the Windows taskbar, click Start, point to Programs
or All Programs (XP), point to Hewlett-Packard, point to HP Officejet
4100 Series, and then choose View the Readme File.
For Macintosh: go to the HD:Applications:HP Officejet Software folder.
Dialog-box help
For Windows: Clicking Help in a dialog box displays information about
options and settings within the dialog box.
1
chapter 1
2
hp officejet 4100 series
quick start
2
You can perform many functions using either the front panel or the HP Officejet
software.
Even if you do not connect your HP Officejet to a computer, you can use the front
panel to copy documents or photos, and send a fax. You can change a wide
variety of settings using the front-panel buttons and menu system.
front panel features
Review the illustrations below and identify the location of the buttons on the front
panel.
10
11
12
13
14
15
1
2
3
9
4
5
8
7
6
button
purpose
1
On: turn the HP Officejet on or off.
2
Left Arrow: scroll through settings, or to delete one character at a time from a text entry.
3
Right Arrow: scroll through settings.
4
Enter: select or save the displayed setting.
5
Cancel: stop a job, exit a menu, or exit settings.
6
Start Color: use to start a color copy, scan, or fax job.
7
Start Black: start a black and white copy, scan, or fax job.
8
Keypad: enter fax numbers, names, values, or text.
9
Redial/Pause: start a fax redial or insert a hyphen when entering a phone number.
3
chapter 2
button
purpose
10
Speed Dial: access programmed speed dial entries.
11
Setup: access the menu system for reports, fax settings, and maintenance.
12
Fax: select the fax function.
13
Scan: select the scan function.
14
Copy: select the copy function.
15
Photo Fit to Page: enlarge a photo to fit a full-size sheet of paper.
use your hp officejet with a computer
If you installed the HP Officejet software on your computer according to the
Setup Poster, you can access all the features of the HP Officejet using the
HP Director.
review the hp photo & imaging director
The HP Director is available through the desktop shortcut.
for windows users
1
Do one of the following:
– Double-click the hp director icon on the desktop.
– In the Windows taskbar, click Start, point to Programs or All Programs
(XP), point to Hewlett-Packard, point to hp officejet 4100 series, then
choose hp photo & imaging director.
2
In the Select Device box, click to see a list of installed HP devices.
3
Select hp officejet 4100 series.
The Director displays only the buttons that are appropriate for the selected
device.
1
4
5
2
6
3
7
8
9
10
the hp photo & imaging director
4
hp officejet 4100 series
quick start
feature
purpose
1
Select Device: Use this feature to select the product you want to
use from the list of installed HP products.
2
Settings: Use this feature to view or change various settings for
your HP device, such as print, scan, or copy.
3
Status: Displays the status window for all-in-one devices only.
4
Send a Fax: Use this feature to send a fax and access fax
settings.
5
Scan Picture: Scans an image and displays it in the HP Photo
& Imaging Gallery.
6
Scan Document: Scans text and displays it in the selected
destination text editing software program.
7
Make Copies: Displays the Copy dialog box where you can
select the copy quality, the number of copies, the color, the
size, and can start a copy.
8
View & Print: Displays the HP Photo & Imaging Gallery, where
you can view and edit images, use HP Photo Prints, make and
print a photo album, e-mail an image, unload an image to the
Web, or copy an image to another application.
9
Help: Provides access to HP Photo & Imaging Help, which
provides software help, a product tour, and troubleshooting
information.
10
Click this arrow to access tool tips, which explain each of the
Director options.
for macintosh users
!
Do one for the following:
– For OS 9, double-click the HP Photo and Imaging Director icon on the
desktop.
– For OS X, double-click the HP Photo and Imaging Director icon on the
dock.
The following figure shows some of the features available through the HP Photo
and Imaging Director for Macintosh. Consult the legend for a brief explanation
of a specific feature.
reference guide
5
chapter 2
1
3
4
2
5
6
7
8
the hp photo and imaging director for macintosh OS X
6
feature
purpose
1
Select Device: Use this feature to select the product you want to
use from the list of installed HP products.
2
Settings: Use this feature to view or change various settings for
your HP device, such as print, scan, or copy.
3
Scan Picture: Scans an image and displays it in the HP Photo
and Imaging Gallery.
4
Scan Document: Scans text and displays it in a text editing
software program.
5
Make Copies: Displays the Copy dialog box where you can
select the copy quality, the number of copies, the color, the
size, and can start a copy.
6
Send Fax: Use this feature to send a fax.
7
Maintain Printer: Accesses the HP Inkjet Utility where you can
clean and align the print cartridges, check print cartridge ink
levels, print a test or sample page, register your printer, or
access information on product support.
8
View and Print: Displays the HP Photo and Imaging Gallery,
where you can view and edit images.
hp officejet 4100 series
load originals and load paper
3
You can make copies from originals loaded on the automatic document feeder
(ADF). You can also print and copy onto a variety of paper types, weights,
sizes, and transparency films. It is important, however, that you choose the right
paper and make sure that it is loaded correctly and not damaged.
load originals
You can copy or scan any original by placing it in the automatic document
feeder.
1
Load your original in the automatic document feeder.
Note: Do not feed photos smaller than 3.5-by-5 inches through the
automatic document feeder.
automatic document
feeder (ADF)
2
Slide the right and left paper guides in until they stop at the edges of the
paper.
load paper
Following is the basic procedure for loading paper. There are specific
considerations for loading certain types of paper, transparency film, postcards,
and envelopes. After you review this procedure, see tips for loading other types
of paper in the paper tray on page 11, load 4 x 6 inch photo paper on
page 10, load envelopes on page 9, and load postcards on page 10.
For best results, adjust the paper settings each time you change paper types or
paper sizes. For more information, see set the paper type on page 12.
to load the paper tray
1
Lower the paper tray, and extend the paper-tray extender.
2
Slide the paper-width guide, on the left, to its outermost position.
7
chapter 3
8
3
Tap the stack on a flat surface to align the edges of the paper, and then
check the paper for the following:
– Make sure it is free of rips, dust, wrinkles, and curled or bent edges.
– Make sure all the paper in the stack is the same size and type, unless
you are working with photo paper.
4
Insert paper into the paper tray print-side down until it stops. To avoid
bending the paper, make sure you do not push the paper in too far, or
push too hard. If you are using letterhead, insert the top of the page first.
Be careful not to use too much or too little paper. Check that the stack of
paper contains several sheets but is no higher than the top of the paperwidth guide.
5
Slide the paper-width guide in until it stops at the edge of the paper. Make
sure that the paper stack lies flat in the paper tray and fits under the tab of
the paper-width guide.
6
Extend the output-tray.
hp officejet 4100 series
load originals and load paper
load envelopes
Use the print feature of your software to print to envelopes with your
HP Officejet. Do not use shiny or embossed envelopes, or envelopes that have
clasps or windows. You can load the paper tray with one or multiple envelopes.
reference guide
1
Remove all paper from the paper tray.
2
Slide an envelope into the tray, with the envelope flap up and to the left
(print-side down), until it stops.
3
Adjust the paper-width guide against the envelope until it stops.
Be careful not to bend the envelope.
If you are loading multiple envelopes, make sure the envelopes fit within
the tray (do not overload it).
Consult the help files in your word processing software for details on how
to format text for printing on envelopes.
9
chapter 3
load 4 x 6 inch photo paper
Following is the procedure for loading 4-by-6 inch photo paper into your
HP Officejet.
1
Remove all paper from the paper tray, and then slide a stack of photo
paper into the tray until it stops.
Make sure the print-side faces down.
If the photo paper you are using has perforated tabs, load the photo
paper so that the tabs are closest to you.
2
Adjust the paper-width guide against the stack of photo paper until it
stops.
Make sure the photo paper fits within the tray (do not overload it).
Note: Make sure you set the paper type and paper size before printing.
See set the paper type on page 12 and set the paper size on page 12.
load postcards
Following is the procedure for loading postcards.
1
10
Remove all paper from the paper tray, and then slide a stack of cards into
the tray until they stop.
Make sure the print-side faces down.
hp officejet 4100 series
load originals and load paper
2
Adjust the paper-width guide against the cards until it stops.
Make sure the cards fit within the tray (do not overload it).
tips for loading other types of paper in the paper tray
The following table provides guidelines for loading certain types of paper and
transparency film. For best results, adjust the paper settings each time you
change paper types and paper sizes. For more information, see set the paper
type on page 12.
Note: HP Photo Paper and HP Photo Paper, Glossy, 4-by-6, are not
recommended for printing with your HP Officejet. To print photos, use
HP Everyday Photo Paper. For your best photo printing needs, use
HP Premium Plus Photo Paper.
paper
tips
HP papers
• HP Premium Inkjet Paper: Locate the gray arrow on the nonprinting side
of the paper, and then insert paper with the arrow side facing up.
• HP Premium or Premium Plus Photo Paper: Load the glossy (print) side
down. (To prevent curling, keep photo paper sealed in the original
package until you are ready to use it.) Always load at least five sheets
of regular paper in the paper tray first, and then place the photo paper
on top of the regular paper.
• HP Premium Inkjet Transparency Film: Insert the film so that the white
transparency strip (with arrows and the HP logo) is on top and is going
into the tray first.
• HP Inkjet T-shirt Transfer Iron-On: Flatten the transfer sheet completely
before using it; do not load curled sheets. (To prevent curling, keep
transfer sheets sealed in the original package until you are ready to use
them.) Manually feed one sheet at a time, with the unprinted side
facing down (the blue stripe faces up).
• HP Matte Greeting Cards, HP Glossy Greeting Cards, or HP FeltTextured Greeting Cards: Insert a small stack of HP greeting-card
paper, with the print-side down, into the paper tray until it stops.
reference guide
11
chapter 3
paper
tips
Labels
(works only with
printing)
• Always use letter-size or A4-size label sheets designed for use with
HP inkjet products (like Avery Inkjet Labels), and make sure that the
labels are not over two years old.
• Fan the stack of labels to make sure none of the pages are sticking
together.
• Place a stack of label sheets on top of standard paper in the paper
tray, print-side down. Do not insert labels one sheet at a time.
Postcards (works only Insert a stack of postcards or hagaki cards with the print-side down into
with printing)
the paper tray until it stops. Line the postcards up on the right side of the
paper tray, slide the paper-width guide up against the left side of the cards
until it stops.
4-by-6 inch photo
paper (works only
with printing)
Insert the photo paper with the print-side down into the paper tray until it
stops. Place the long edge of the photo paper against the right side of the
paper tray, and slide the paper-width guide up against the long edge of
the photo paper until it stops. If the photo paper you are using has
perforated tabs, load the photo paper so that the tabs are closest to you.
set the paper type
If you want to use a different type of paper, such as photo paper, transparency
film, Iron-On T-shirt transfers, or brochures, simply load that paper in the paper
tray. You must then change the paper type settings to ensure the best print
quality.
HP recommends paper type settings according to the type of paper you are
using.
This setting refers to copy options only. If you want to set the paper type for
printing from a computer, set the properties in the Print dialog box of the
software.
1
Press the Copy button until Paper Type appears.
2
Press
3
Press Enter to choose the displayed paper type.
until the appropriate paper type appears.
set the paper size
The HP Officejet can use Letter, Legal, or A4 paper. Use the following procedure
to set the paper size for copy options.
1
Press the Copy button until Copy Paper Size appears.
2
Press
3
Press Enter to choose the displayed paper size.
until the appropriate paper size appears.
To avoid jams, remove papers from the output tray frequently. The output tray
capacity is affected by the type of paper and the amount of ink you are using.
For more information about output-tray capacity, see technical information in the
HP Photo & Imaging Help.
12
hp officejet 4100 series
use the copy features
4
The copy features let you do the following:
•
Produce high-quality color and black-and-white copies.
•
Reduce or enlarge the size of the copies you make from 25% to 200% or
50% to 200% (depending on your model) of the copy’s original size.
•
Make the copy lighter or darker, select the number of copies, and specify
the quality of the copies you make.
•
Use special copying features to make high-quality copies of photos, using
special photo paper, or to create transparencies.
make copies
You can make copies using the front panel of your HP Officejet or by using the
HP Officejet software on your computer. Many copy features are available
using either method. However, you may find that the software offers easier
access to special copy features.
All copy settings that you select on the front panel are reset two minutes after
the HP Officejet completes the copy, unless you save the settings as the default
settings, as described in change settings for all copy tasks on page 15.
make a copy
1
Load the paper tray with the appropriate paper.
2
Load your original.
3
Press the Copy button.
4
Use the keypad or press the
5
Press Start Black or Start Color.
or
to enter the number of copies.
Tip: To make a single copy, press the Copy button and then press
Start Black or Start Color.
Note: Make sure that the color print cartridge is installed in your
HP Officejet. Both print cartridges must be installed when making a copy.
increase copy speed or quality
The HP Officejet provides three options that affect copy speed and quality.
•
Best produces the highest quality for all paper types. Best copies more
slowly than the other quality settings.
•
Normal delivers high-quality output and is the recommended setting for
most of your copying. Normal copies faster than Best.
•
Fast copies faster than the Normal setting. The text is of comparable
quality to the Normal setting, but the graphics may be of lower quality.
Using Fast also reduces the frequency of replacing your print cartridges,
because it uses less ink.
13
chapter 4
1
Load your original.
2
Press Copy until Copy Quality appears.
3
Press
select it.
4
Press Start Black or Start Color.
until the desired quality setting appears, and then press Enter to
set the number of copies
You can set the number of copies using the front panel.
1
Press the Copy button.
2
Use the keypad or press the
3
Press Enter.
4
Press Start Black or Start Color.
or
to enter the number of copies.
Tip: If you hold down the right arrow button, then after reaching
10 the number of copies changes by increments of five to make it
easier to set a large number of copies.
reduce or enlarge a copy
You can reduce or enlarge a copy of an original using Reduce/Enlarge.
For more information about additional copy options such as Fit to Page, see
perform special copy jobs on page 15.
1
Press Copy until Reduce/Enlarge appears.
2
Press
until the appropriate Reduce/Enlarge option appears, and then
press Enter to select it.
3
If you select Custom 100%, Set Custom Size appears. Use the arrow keys
or type a percentage on the keypad.
4
Press Enter when the desired percentage is displayed.
5
Press Start Black or Start Color.
make copies lighter or darker
Use Lighter/Darker to adjust the lightness and darkness of the copies you make.
1
Press Copy until Lighter/Darker appears.
The range of Lighter/Darker values are represented as circles on a scale
on the front-panel display.
2
Press
to lighten the copy or
to darken it.
The circle moves to the left or right, depending on the arrow button you
press.
3
Press Enter to select the setting.
4
Press Start Black or Start Color.
enhance text sharpness and photo colors
You can use Text to sharpen edges of black text, Photo to enhance light colors
in your photographs, or Mixed if your original contains a photograph and text.
You can also select None to turn off all enhancements.
14
hp officejet 4100 series
use the copy features
Text enhancement is the default option. You can turn off Text enhancement by
selecting Photo, Mixed, or None if the following occur:
•
Stray dots of color surround some text on your copies.
•
Large, black typefaces look splotchy (not smooth).
•
Thin, colored objects or lines contain black sections.
•
Horizontal grainy or white bands appear in light- to medium-gray areas.
1
Press Copy until Enhancements appears.
2
Press
until the desired enhancement (Text, Photo, Mixed or None)
appears.
3
Press Enter to select the setting.
4
Press Start Black or Start Color.
change settings for all copy tasks
Save the copy settings you use most often by setting them as the default. This
includes changes to Copy options such as Paper Type and Paper Size, as well
as other Copy settings on the front panel, such as Number of Copies and Copy
Quality.
1
Make any desired changes to the copy options.
2
Press Copy until Set New Defaults appears.
3
Press
4
Press Enter to set the options as a default.
Your settings are saved.
until Yes appears.
perform special copy jobs
In addition to supporting standard copying, your HP Officejet can also copy a
photo or fit a copy to the page.
copy a photo
When copying a photo, you should select options for the correct paper type and
photo enhancement.
1
Load the photo in the automatic document feeder (ADF).
For more information, see load originals.
2
If you are using photo paper, load it in the paper tray.
3
Press Copy until Paper Type appears.
4
Press
5
Press Copy until Enhancements appears.
6
Press
7
Press Start Black or Start Color.
until Premium Photo appears, and then press Enter to select it.
until Photo appears, and then press Enter to select it.
Tip: To enlarge a photo automatically to a full page, use the
Photo Fit to Page button.
reference guide
15
chapter 4
fit a copy to the page
Use the Photo Fit to Page button when you want to automatically enlarge or
reduce your original to fit Letter or A4 size paper. You can enlarge a small photo
to fit a full-size page, as shown below. Using Photo Fit to Page may prevent
unwanted cropping of text or images around the margins.
Original
Fit to Page
1
Load the original in the ADF.
For more information, see load originals on page 7.
2
Press the Photo Fit to Page button.
Note: Do not press the Fax, Copy, or Scan buttons on the front panel once
you have pressed the Photo Fit to Page button.
3
Press
until the appropriate paper type appears, and then press Enter
to select it.
4
Press Start Black or Start Color.
copy options
The following diagram shows the options that are available when you press
Copy.
Copy Quality
Lighter/Darker
Reduce/Enlarge
Normal
Fast
Best
Copy Paper Size*
Letter
Legal
A4
Actual size
Custom 100%
Full Page 91%
Legal > Ltr 72%
Enhancements
Text
Photo
Mixed
None
Paper Type
Plain Paper
Photo Paper
Transparency
Set New Defaults
No
Yes
To cycle through the copy options, press Copy repeatedly.
*The sizes vary by country/region.
16
Press
and
to move to the setting you want
within one of the copy options.
Press Enter to select the displayed setting.
hp officejet 4100 series
use the scan features
5
Scanning is the process of converting pictures and text into an electronic format
for your computer. You can scan photos and text documents.
Because the scanned image or text is in an electronic format, you can bring it
into your word processor or graphics program and modify it to suit your needs.
You can do the following:
•
Scan photos of your kids and e-mail them to relatives, create a
photographic inventory of your house or office, or create an electronic
scrapbook.
•
Scan text from an article into your word processor and quote it in a report,
saving you a lot of retyping.
Tip: To use the scan features, your HP Officejet and computer
must be connected and turned on. The HP Officejet software must
also be installed and running on your computer prior to scanning.
To verify that the HP Officejet software is running on Windows,
look for a status icon in the system tray. On a Macintosh, the
HP Officejet software is always running.
Note: High resolution scanning (600 dpi or higher) requires a large
amount hard disk space. If there is not enough hard disk space available,
your system may stall.
scan an original
You can start a scan from your HP Officejet or from the HP Officejet software
on your computer.
For more information about scanning your pictures or documents from the
HP Officejet software, see scan pictures and documents in the HP Photo &
Imaging Help.
to scan an original from your hp officejet
1
Load your original in the automatic document feeder (ADF).
For more information, see load originals on page 7.
2
Press Scan.
3
Select the Scan to destination by pressing
or
, or by pressing the
Scan button repeatedly.
The default destination is the HP Photo & Imaging Gallery. Any
applications on your computer that are supported by the HP Officejet also
appear in the Scan to list.
4
Press Start Black or Start Color.
The original is scanned and the image is sent to selected destination.
For more information about using the HP Photo & Imaging Gallery, see
manage images in how to use the software.
17
chapter 5
stop scanning
You can stop a scan by pressing the Cancel button located on the front panel.
18
hp officejet 4100 series
use the fax features
6
Using your HP Officejet, you can:
•
Send and receive paper faxes.
•
Send computer faxes (reference the HP Photo & Imaging Help).
•
Send and receive color faxes.
Fax features are available only on some HP Officejets.
send a fax
You can send a fax in a variety of configurations. These include the following:
•
send a paper fax (using the front panel or computer).
•
send a paper fax with a PC-generated cover page (using the computer).
•
send a file with or without a cover page (using the computer).
•
send a PC-generated cover page as a single-page fax (using the
computer).
Note: For information on sending a fax using the computer, reference the
HP Photo & Imaging Help.
Note: By default, your HP Officejet prints a report only if there is a problem
with sending or receiving a fax. A confirmation message indicating
whether an item was successfully sent appears briefly on the front-panel
display after each transaction. If you need printed confirmation that your
faxes are successfully sent, see print reports on page 22 for information
about report options.
Note: If you have not done so, set the date and time. See set the date and
time on page 27.
send a fax from your hp officejet
1
Load your originals in the ADF.
For more information, see load originals on page 7.
2
Enter the fax number using the keypad, or press Speed Dial until the
desired speed-dial entry appears.
For more information on speed dialing, see set up speed dialing in the HP
Photo & Imaging Help.
3
Press Start Black or Start Color.
change settings and use speed dials before sending a fax
1
Load your originals in the ADF.
For more information, see load originals on page 7.
2
Enter the fax number using the keypad, or press Speed Dial until the
desired speed-dial entry appears.
19
chapter 6
For more information on speed dialing, see set up speed dialing in the HP
Photo & Imaging Help.
3
Press Enter.
4
Press Fax to scroll through the fax options.
5
When you reach the option whose setting you wish to change, press
to scroll through the setting options.
6
When you reach the setting you want to change, press Enter to accept the
setting.
7
Press Start Black or Start Color.
send a color fax
You can send and receive color faxes to and from other color fax machines. If
you are faxing from the front panel and your HP Officejet determines that the
recipient has a black-and-white fax unit, it sends the fax in black and white. If
you are faxing from the software and your HP Officejet determines that the
recipient has a black-and-white fax unit, the HP Officejet prompts you to try
sending the fax in black and white.
We recommend that you use only color originals for color faxing. The color
originals must be loaded in the ADF, you cannot send a color fax from memory
using the scan and fax features. To fax in color to multiple recipients, send the
fax from the Director or your software program.
to send a color fax from the front panel
1
Load your originals in the ADF.
For more information, see load originals on page 7.
2
Enter the fax number using the keypad, or press Speed Dial until the
desired speed-dial entry appears.
For more information on creating speed-dial entries, see set up speed
dialing in the HP Photo & Imaging Help.
3
Press Start Color.
schedule a fax
You can schedule a black and white fax to be sent later during the same day
(for example, when telephone lines are not as busy). If you use the front panel,
you can select a single recipient.
When the specified time is reached, your fax is automatically sent as soon as a
connection can be made.
20
1
Load your originals in the ADF.
2
Enter the fax number using the keypad, or press Speed Dial until the
desired speed-dial entry appears.
3
Press Enter.
4
Press Fax to scroll through the fax options.
5
Stop scrolling when you reach the How to Fax menu.
6
Press
7
Stop scrolling when you reach the Send Fax Later option.
to scroll through the setting options.
hp officejet 4100 series
use the fax features
8
Press Enter.
9
Enter the Send Time using the numeric keypad.
10 At the prompt, press 1 for AM or 2 for PM.
11 When Store Fax Now? appears, press 1 for Yes or 2 for No.
If 1 is selected, the document is scanned to memory and is sent at the
selected time. If 2 is selected and you haven’t loaded your originals, a
message appears reminding you to load the original before the send time.
12 Press Start Black.
cancel a scheduled fax
You can cancel a fax stored in memory or one that is currently in progress.
•
Press Cancel to cancel the scheduled fax.
receive a fax
Your HP Officejet is set to print received faxes automatically. If you receive a
legal-size fax and your HP Officejet is not currently configured to use legal-sized
paper, the unit automatically reduces the fax so that it fits on the paper that is
loaded. For more information, see set automatic reduction on page 25.
If you have an answering machine connected to the same line as your
HP Officejet, you may need to set the number of rings required before the
HP Officejet begins receiving the fax. The default number of rings before the
HP Officejet receives a fax is 5.
set the number of rings before answering
You can specify how many rings should occur before your HP Officejet
automatically answers the phone. When you run the Fax Setup Wizard this is
set automatically.
If you do not want your HP Officejet to answer the phone, Rings to Answer
should be set to No Answer.
1
Press Setup.
2
Press 3, then press 3 again.
This selects the Basic Fax Setup menu, then the Rings to Answer option.
3
Use the arrow keys to choose the number of rings, and then press Enter.
receive a fax manually
Before manually receiving a fax, we recommend that you remove any originals
from your HP Officejet so that they are not accidentally processed.
Verify that Rings to Answer is set to No Answer.
reference guide
1
When your HP Officejet rings, pick up the handset of a telephone that is
on the same telephone line as your HP Officejet.
2
If you hear fax tones, press Start Black or Start Color or, if you are
receiving from an extension phone (on the same telephone line as your
HP Officejet, but not connected directly to it), press 1 2 3 on your phone.
3
After you are finished, hang up the telephone.
21
chapter 6
print reports
You can set up your HP Officejet to print error reports and confirmation reports
for each fax you send and receive. You can also manually print reports as you
need them.
generate reports automatically
This setting lets you configure your HP Officejet so that it automatically prints
error and confirmation reports.
1
Press Setup.
2
Press 1, then press 5.
This selects Print Report, then selects Automatic Reports Setup.
3
Press
to scroll through the following report types:
– Every Error, which prints whenever there is any kind of fax error
(default).
– Send Error, which prints whenever there is a transmission error.
– Receive Error, which prints whenever there is a receiving error.
– Every Fax, which confirms every time a fax is sent or received.
– Send Only, which prints every time a fax is sent.
– Off, which does not print fax reports.
4
When you reach the report that you want, press Enter.
generate reports manually
This setting lets you print reports manually. From the computer, you can only
print the Speed-Dial List and the Fax Log.
to print reports from the front panel
1
Press Setup, then press 1.
This selects the Print Report menu.
2
Press
to scroll through the following report types:
– Last Transaction, which prints details of the last fax transaction.
– Fax Log, which prints a log of the last 30 fax transactions.
– Speed Dial List, which prints a list of programmed speed dials.
– Self-Test Report, which prints a report to assist you in diagnosing print
and alignment problems. For more information, see print a self-test
report on page 32.
– Automatic Reports Setup, which is the automatic reports setting
described in generate reports automatically on page 22.
3
When you reach the report that you want, press Enter.
control resolution and contrast
Your HP Officejet lets you change the resolution and contrast of documents that
you are sending.
change resolution
Resolution affects the transmission speed and quality of faxed documents.
22
hp officejet 4100 series
use the fax features
to change the resolution from the front panel
1
Load your originals in the ADF.
2
Enter the fax number using the keypad, or press Speed Dial until the
desired speed-dial entry appears.
3
Press Enter.
4
Press Fax to scroll through the fax options.
5
Stop scrolling when you reach the Resolution menu.
6
Press
until the desired resolution quality appears (Standard, Photo,
Fine, Very Fine).
7
Press Enter.
Your HP Officejet only faxes at the highest resolution supported by the
receiving fax.
If you choose Photo, be aware that the faxing process takes longer to
complete. When faxing photographs, we recommend that you choose
Photo.
change contrast
Change this setting if you want a black-and-white fax to be darker or lighter than
the original.
to change the fax contrast from the front panel
1
Load your originals in the ADF.
2
Enter the fax number using the keypad, or press Speed Dial until the
desired speed-dial entry appears.
3
Press Enter.
4
Press Fax to scroll through the fax options.
5
Stop scrolling when you reach the Lighter/Darker menu.
The range of values appears as a circle on a scale on the display.
6
Press
to lighten the fax or
to darken it.
The circle moves left or right as you press a button.
7
Press Enter to accept the setting you selected.
change other fax settings
redial a number automatically
You can set your HP Officejet to redial a busy and an unanswered number
automatically. If you initiated a fax from the computer, the computer must be left
on for the redialing process to work correctly.
reference guide
1
Press Setup.
2
Press 4.
This selects the Advanced Fax Setup menu.
3
Choose one of the following options:
– Press 3.
23
chapter 6
–
This selects the Busy Redial option. The default setting for Busy Redial
is Redial.
Press 4.
This selects the No Answer Redial option. The default setting for No
Answer Redial is No Redial.
4
Press Enter.
5
Press
6
Press Enter.
to select Redial or No Redial, as desired.
forward faxes to another number
With fax forwarding, you can send a fax that you receive to another fax number
during the next 24-hour period.
to forward faxes from the front panel
1
Press Setup.
2
Press 3, then press 7.
This selects the Basic Fax Setup menu, then selects the Fax Forwarding
Black Only option.
3
At the prompt, enter the Fax Number to which you wish to send the fax.
4
Press Enter.
5
Enter the Start Date using the numeric keypad.
6
Enter the Start Time using the numeric keypad.
7
At the prompt, press 1 for AM or 2 for PM.
8
Enter the Stop Date using the numeric keypad.
Fax Forwarding On appears on the display.
edit or cancel fax forwarding
Once fax forwarding is enabled, you may find that you need to change the
number you are faxing to or the start and stop times you entered. You may wish
to cancel your fax forwarding setup altogether. Follow the steps below to edit
or turn off fax forwarding.
to edit fax forwarding from the front panel
1
Press Setup.
2
Press 3, then press 7.
This selects the Basic Fax Setup menu, then selects the Fax Forwarding
Black Only option.
3
Forwarding is ON 1=Edit 2=Cancel appears on the display after a
moment. Press 1 to edit the number you wish to fax to or to change the
start and stop times. Follow the messages on the display.
to cancel fax forwarding from the front panel
• Press Cancel
OR
24
hp officejet 4100 series
use the fax features
Follow the steps in edit or cancel fax forwarding on page 24. When
Forwarding is ON 1=Edit 2=Cancel appears on the display, press 2 to
cancel fax forwarding.
use error correction mode
Error Correction Mode (ECM) eliminates data lost due to poor phone lines by
detecting errors that occur during transmission and automatically requesting
retransmission of the erroneous portion. Phone charges are unaffected, or may
even be reduced, on good phone lines. On poor phone lines, ECM increases
sending time and phone charges, but sends the data much more reliably. Turn
ECM off (the default setting is on) only if it increases phone charges
substantially, and you can accept poorer quality in exchange for reduced
charges.
to change the ECM setting from the front panel
1
Press Setup.
2
Press 4, then press 7.
This selects the Advanced Fax Setup menu, then selects the Error
Correction Mode option.
3
Press
4
Press Enter to accept the setting you selected.
to switch between On and Off.
set automatic reduction
This setting determines what your HP Officejet does if it receives a fax that is too
large for the default paper size. With this setting on (the default), the image is
reduced so that it fits on one page. With this feature off, information that doesn’t
fit on the first page is printed on a second page.
1
Press Setup.
2
Press 4, then press 5.
This selects the Advanced Fax Setup menu, then selects the Automatic
Reduction option.
3
Press
4
Press Enter to accept the setting you selected.
to switch between On and Off.
adjust the volume
Your HP Officejet provides three levels for adjusting the ring and speaker
volume. The ring volume is the volume of the phone ringer. The speaker volume
is the volume of everything else, such as the dial and fax tones. The default
setting is Soft.
reference guide
1
Press Setup.
2
Press 3, then press 6.
This selects the Basic Fax Setup menu, then selects the Ring and Beep
Volume option.
3
Press
4
Press Enter to accept the setting you selected.
to select one of the options: Soft, Loud, or Off.
25
chapter 6
change the answer ring pattern (distinctive ringing)
Distinctive ringing is a feature offered by phone companies that allows several
phone numbers to share the same line. Each number has a specific ring pattern.
If you do not have this service, use the default ring pattern, which is All Rings.
If you connect your HP Officejet to a line with distinctive ringing, have your
telephone company assign one ring pattern to voice calls and another to fax
calls (double or triple rings are best for a fax number).
1
Press Setup.
2
Press 4, then press 2.
This selects the Advanced Fax Setup menu, then selects the Answer Ring
Pattern option.
3
Press
to scroll through these options: All Rings, Single Rings, Double
Rings, Triple Rings, and Double & Triple.
4
When the ring pattern that the phone company established for this number
appears, press Enter.
Tip: We recommend that you use Double Rings or Triple Rings for
fax.
set up speed dialing
Through your HP Officejet or your computer, you can assign entries to fax
numbers you use often. This lets you dial those numbers quickly using the front
panel’s Speed Dial button and a one- or two-digit entry. You can create up to
100 individual speed-dial entries (the maximum for some models is 70).
We recommend that you use the software to set up speed-dial settings.
Note: A speed-dial entry can only be associated with one phone number;
speed-dial groups are not supported.
For more information, see set up speed dialing in the hp photo & imaging help.
create individual speed-dial settings
You can enter fax numbers that you will reuse frequently.
1
Press Setup.
2
Press 2, then press 1.
This selects the Speed Dial Setup menu, then selects the Individual Speed
Dial option.
3
Press Enter.
The first unassigned speed-dial entry appears on the display.
4
Press Enter to select the displayed speed-dial entry.
5
Enter the Fax Number to assign to that entry, then press Enter.
The fax number can be up to 50 digits in length.
Tip! To enter a three-second pause within a number sequence,
press Symbols to display a dash.
6
26
Enter the person’s or company’s name, then press Enter.
hp officejet 4100 series
use the fax features
The name is limited to 13 characters in length.
For more information, see enter text on page 28.
7
After Enter Another? appears, press 1 (Yes), if you want to set up another
number, or press 2 (No) to exit.
delete speed-dial settings
Follow these steps to delete an individual speed-dial entry.
1
Press Setup.
2
Press 2, then press 2 again.
This selects Speed Dial Setup, then selects Delete Speed Dial.
3
Press
until the individual entry that you want to delete appears, then
press Enter.
set basic fax settings using the front panel
We recommend that you use the Fax Setup Wizard in the HP Officejet software
to configure all your basic fax settings; however, you can also access these
settings from the front panel.
Note: In the U.S., regulations require that your name and phone number
appear on every fax. The minimum settings that we recommend are
described in the following topics.
set the date and time
Follow these steps to set the date and time manually.
1
Press Setup.
2
Press 3, then press 1.
This selects the Basic Fax Setup menu, then selects the Date and Time
option.
3
Follow the prompts on the display to enter the date and time using the
keypad.
Tip: Use only the last two digits for the year.
Tip: When you enter a single-digit date or time, type a leading
zero before the single digit: for example, 03:45, or 08-03-02.
After you are done, the date and time appear on the display.
Warning! Cutting off power to the HP Officejet causes the selected date
and time to be lost. However, name and fax number information is not lost.
set the fax header
Follow these steps to enter your name and fax number in the header.
Note: In Hungary, the subscriber identification code (fax header) can be
set or changed only by authorized personnel. For more information, contact
your authorized HP dealer.
reference guide
1
Press Setup.
2
Press 3, then press 2.
27
chapter 6
This selects the Basic Fax Setup menu, then selects the Fax Header option.
3
Enter your personal or company name at the prompt. Use the guidelines
provided in the next section under enter text.
4
Press Enter.
5
Enter your fax number using the numeric keypad.
6
Press Enter.
enter text
The following list provides tips for entering text using the front-panel keypad.
•
Press the keypad numbers that correspond to the letters of a name.
ABC
These letters correspond to this number, and so on.
2
•
Press a button multiple times to see a letter first in uppercase and then in
lowercase.
JKL
To get this character:
J
5
Press 5 this many times 1
j
K
k
L
l
5
2
3
4
5
6
7
•
After the correct letter appears, press
, and then press the number that
corresponds to the next letter in the name. Again, press multiple times until
the correct letter appears.
•
To insert a space, press Space (#).
•
To enter a symbol, such as @, press Symbols (*) to scroll through the list of
available symbols.
•
If you make a mistake, press
entry.
•
After you are done entering text, press Enter to store your entries.
to clear it, and then make the correct
check for dial tone
Before using the fax features, verify that the connections are correctly
established.
28
1
Press Fax.
2
Listen for a dial tone.
3
If you do not hear a dial tone, check the connections.
4
Press Cancel to hang up.
hp officejet 4100 series
use the fax features
fax job menu
The following options become available when the Fax button is pressed.
Fax Number
Resolution
Enter Fax # or
Speed Dial
Fine
Very Fine
Photo
Standard
How to Fax
Lighter/
Darker
Send Fax Now
Fax from Memory
Send Fax Later
Poll to Receive
Set New
Defaults
No
Yes
Enter a fax number or speed dial.
When the Fax button is pressed:
Press
and
to move to the option you want.
Press Enter to select the displayed setting.
setup menu for fax commands
The following fax settings are available in the Setup menu.
2:Speed Dial Setup
1:Individual
Speed Dial
3:Basic Fax Setup
1:Date and Time
4:Advanced Fax
Setup
1:Automatic
Reports Setup
2:Fax Header
2:Delete Speed
Dial
3:Print Speed Dial
List
3:Rings to Answer
2:Answer Ring
Pattern
4:Paper Size
3:Busy Redial
5:Tone or Pulse
Dialing
4:No Answer
Redial
6:Ring and Beep
Volume
5:Automatic
Reduction
7:Fax Forwarding
Black Only
6:Backup Fax
Reception
Press Setup to display the menu options.
7:Error Correction
Mode
Press
and
to move to the setting you want.
Press Enter to select the displayed setting.
reference guide
29
chapter 6
30
hp officejet 4100 series
maintain your hp officejet
7
This section provides instructions for keeping your HP Officejet in top working
condition. Perform these maintenance procedures as necessary.
clean the glass
Dirty glass, from dust, smudges, hair, and so on, slows down performance and
affects the accuracy of features such as Fit to Page and Copy.
1
Turn off the unit, unplug the power cord, and raise the scanner lid.
2
Clean the glass with a soft cloth or sponge slightly moistened with a
nonabrasive glass cleaner.
Caution! Do not use abrasives, acetone, benzene, or carbon
tetrachloride on the glass; these can damage it. Do not place
liquids directly on the glass. They may seep under it and damage
the unit.
3
Dry the glass with a chamois or cellulose sponge to prevent spotting.
31
chapter 7
clean the white strip
Minor debris can accumulate on the white strip located underneath the
scanner’s lid.
1
Turn off the unit, unplug the power cord, and raise the scanner lid.
2
Clean the white strip with a soft cloth or sponge slightly moistened with a
mild soap and warm water.
3
Wash the strip gently to loosen debris; do not scrub the strip.
4
Dry the strip with a chamois or soft cloth.
Caution! Do not use paper-based wipes as these may scratch the
strip.
5
If this does not clean the strip well enough, repeat the previous steps using
isopropyl (rubbing) alcohol, and wipe the strip thoroughly with a damp
cloth to remove any residual alcohol.
clean the exterior
Use a soft, damp, lint-free cloth to wipe dust, smudges, and stains off the case.
The interior of the unit does not require cleaning. Keep fluids away from the
interior of the unit as well as the front panel.
work with print cartridges
To ensure the best print quality from your HP Officejet, you will need to perform
some simple maintenance procedures, and when prompted by a front-panel
message, replace the print cartridges.
print a self-test report
If you are experiencing problems with printing, before cleaning or replacing the
print cartridges, you should print a Self-Test Report. This report provides useful
information about your print cartridges, including status information.
1
Press Setup.
2
Press 1, then press 4.
This selects Print Report, and then selects Self-Test Report.
3
Press Start Black or Start Color.
A Self-Test Report is printed for your HP Officejet.
handle print cartridges
Before you replace or clean a print cartridge, you should know the part names
and how to handle the print cartridge.
32
hp officejet 4100 series
maintain your hp officejet
Ink nozzles
under tape
Copper contacts
Plastic tape with
pink tab
(must be removed)
Do not touch the copper contacts or the ink nozzles
replace the print cartridges
Front-panel messages appear to let you know that you should replace your print
cartridges.
See order print cartridges on the back cover for information on ordering
replacement print cartridges.
1
Turn on the unit, then lift open the print cartridge access door.
The print carriage moves into view.
print cartridge access door
2
reference guide
After the carriage stops moving, push down on the print cartridge down to
release it, and then pull it toward you out of its slot.
33
chapter 7
Note: It is normal to see ink build-up in the print cartridge slots.
3
Remove the new print cartridge from its packaging and, being careful to
touch only the bright pink plastic tab, gently remove the plastic tape to
uncover the ink nozzles.
Caution! Do not touch the copper contacts or ink nozzles.
Once you have removed the plastic tape, install the print cartridge
immediately to prevent the ink from drying in the nozzles.
4
Push the new print cartridge into the appropriate slot at a slight angle until
it clicks into place.
Caution! Do not attempt to push the cartridge straight into the slot.
It must slide in at a slight angle.
The tri-color print cartridge goes on the left and the black cartridge goes
on the right.
5
34
Close the print cartridge access door.
hp officejet 4100 series
maintain your hp officejet
align the print cartridges
The HP Officejet prompts you to align cartridges every time you install or
replace a print cartridge. Aligning the cartridges ensures high-quality output.
To align the print cartridges when prompted:
1
Press Enter on the front panel.
An align cartridges (test pattern) page prints.
2
Load the align cartridges page face down in the ADF between the paperwidth guides and press the Enter button again.
3
Recycle or discard the page.
To align the cartridges at any other time:
1
Press Setup.
2
Press 5, then press 2.
This selects the Maintenance menu, and then selects the Align Print
Cartridge option.
3
Press Enter.
An align cartridges (test pattern) page prints.
4
Load the align cartridges page face down in the ADF between the paperwidth guides and press the Enter button again.
5
Recycle or discard the page.
clean the print cartridges
Use this feature when the Self-Test Report shows streaking or white lines through
any of the colored bars. Do not clean print cartridges unnecessarily. This wastes
ink and shortens the life of the ink nozzles.
1
Press Setup.
2
Press 5, then press 1.
This selects the Maintenance menu, and then selects the Clean Print
Cartridge option.
A page of patterns is printed. The cartridges are cleaned. Recycle or
discard the page.
If copy or print quality still seem poor after you clean the print cartridges,
replace the print cartridge that is affected.
restore factory defaults
You can restore the original factory settings to what they were when you
purchased your HP Officejet. Choosing to restore your factory defaults restores
all settings, except date information and any scan settings you may have set.
You can perform this process from the front panel only.
reference guide
1
Press Setup.
2
Press 5, then press 3.
This selects Maintenance, and then selects Restore Factory Defaults.
The factory default settings are restored.
35
chapter 7
set scroll speed
The Scroll Speed option lets you control the rate that text messages appear in
the front-panel display. You can choose Normal, Fast, or Slow. The default is
Normal.
1
Press Setup.
2
Press 5, then press 6.
This selects Maintenance, and then selects Set Scroll Speed.
3
Press
until the desired speed appears, then press Enter.
set the prompt delay time
The Prompt Delay option lets you control the amount of time before a message
is displayed in the front-panel display. You can choose Normal, Fast, or Slow.
The default is Normal.
1
Press Setup.
2
Press 5, then press 7.
This selects Maintenance, and then selects Set Prompt Delay Time.
3
Press
until the delay time appears, then press Enter.
self-maintenance sounds
During the life of your product you may hear various mechanical sounds. This is
a normal part of your unit’s self-maintenance.
36
hp officejet 4100 series
maintain your hp officejet
setup menu options
The following options are available from the Setup button.
1:Print Report
2:Speed Dial
Setup
1:Last
Transaction
1:Individual
Speed Dial
2:Fax Log
2:Delete Speed
Dial
5:Automatic
Reports Setup
1:Date and Time
4:Advanced Fax
Setup
5:Maintenance
1:Automatic
Reports Setup
1:Clean Print
Cartridges
2:Answer Ring
Pattern
2:Align Print
Cartridges
3:Busy Redial
3:Restore Factory
Defaults
2:Fax Header
3:Speed Dial List
4:Self-Test Report
3:Basic Fax
Setup
3:Print Speed
Dial List
3:Rings to
Answer
4: Paper Size
5:Tone or Pulse
Dialing
6:Ring and Beep
Volume
7:Fax
Forwarding
Black Only
4:No Answer
Redail
5:Automatic
Reduction
6:Backup Fax
Reception
7:Error
Correction
Mode
4:Reprint Faxes in
Memory
5:Set Language &
Country/Region
6:Set Scroll Speed
7:Set Prompt
Delay Time
Use Setup to display the Print Report, Speed
Dial Setup, Basic Fax Setup, Advanced Fax
Setup, and Maintenance options.
Press
and
to move to the setting you want.
Press Enter to select the displayed setting.
reference guide
37
chapter 7
38
hp officejet 4100 series
additional setup information
8
During the installation of the HP Officejet software, a number of windows are
displayed. You should see the following:
•
Installing
•
Copying files
•
A request to plug in the HP Officejet
•
Green OK and check mark
•
Request to restart your computer (may not occur in all cases)
•
Registration
If you did not see all of these windows, there may be a problem with the
installation. Verify the following:
•
The HP Director contains six icons (double-click the HP Director icon on the
desktop)
•
The HP Officejet is listed in the Printers dialog box
•
There is an icon for the HP Officejet in the System Tray that indicates the
HP Officejet is ready.
If the HP Director does not show six icons, you may need to wait a few minutes
for the HP Officejet to connect to your computer.
possible installation problems
If nothing appears on your computer screen after you insert the HP Officejet
4100 Series CD-ROM into your computer’s CD-ROM drive:
1
From the Start menu, choose Run.
2
In the Run dialog box, enter d:\setup.exe (if your CD-ROM drive is not
assigned to drive letter d, use the appropriate drive letter), then click OK.
If the HP Director does not contain six icons, do the following:
•
Verify that the front-panel cover is attached, then unplug the HP Officejet
and plug it in again.
•
Verify that the USB and power cables are plugged in.
–
–
–
–
Unplug the USB cable and plug it in again.
Do not attach the USB cable to a keyboard or nonpowered hub.
Verify that the USB cable is 3 meters or less in length
If you have several USB devices attached to your computer, you may
want to unplug the others during the installation.
Note: AppleTalk is not supported.
•
Unplug the HP Officejet from the wall and plug it in again.
•
Restart your computer.
39
chapter 8
On Windows, check the System Tray for applications that are running in
the background and close them before restarting your computer.
remove and reinstall your hp officejet software
If six icons do not appear in the Director, you may need to uninstall and re-install
the software. Do not simply delete the HP Officejet program files from your hard
drive. Be sure to remove them properly using the uninstall utility provided in the
HP Officejet program group.
to uninstall from a Windows computer
1
Disconnect your HP Officejet from your computer.
2
On the Windows taskbar, click Start, choose Programs or All Programs
(XP), choose Hewlett-Packard, choose hp officejet 4100 series, then
choose uninstall software.
3
Follow the directions on the screen.
Be sure to disconnect your HP Officejet.
4
If you are asked whether you would like to remove shared files, click No.
Other programs that use these files may not work properly if the files are
deleted.
5
After the program finishes removing the software, disconnect your
HP Officejet, and restart your computer.
Note: It is important that you disconnect your HP Officejet before restarting
your computer.
6
To reinstall the software, insert the HP Officejet 4100 Series CD-ROM into
your computer’s CD-ROM drive, and follow the instructions that appear.
7
After the software is installed, connect and turn on your HP Officejet,
following the onscreen instructions and the instructions in your Setup Poster.
After connecting and turning on your HP Officejet, you may have to wait
several minutes for all of the Plug and Play events to complete.
When the software installation is complete, you will see a Status Monitor
icon in the System Tray.
8
To verify that the software is properly installed, double-click on the
HP Director icon on the desktop. If the HP Director shows six icons, the
software has been properly installed.
to uninstall from a Macintosh computer
40
1
Disconnect your HP Officejet from your computer.
2
Double-click on Applications:HP All-in-One Software folder.
hp officejet 4100 series
additional setup information
3
Double-click on HP Uninstaller.
4
Follow the directions that appear on the screen.
5
After the program finishes removing the software, disconnect your
HP Officejet, and restart your computer.
6
To reinstall the software, insert the HP Officejet 4100 Series CD-ROM into
your computer’s CD-ROM drive.
Note: When re-installing the software, follow the instructions on the Setup
Poster. Do not connect the HP Officejet to your computer until after you have
completed the software installation.
7
On the desktop, open the CD-ROM, double-click on hp all-in-one installer,
and follow the instructions that appear.
connect your hp officejet to a phone, modem, or answering
machine
The HP Officejet can share a phone line with a phone, a modem, or an
aswering machine. When sharing a phone line with an answering machine, the
HP Officejet will answer fax calls and direct voice calls to the answering
machine.
Note: For information on connecting your HP Officejet to your computer
and phone line, refer to the Setup Poster that came with your unit.
to connect your hp officejet to a phone, modem, or answering machine
1
Remove the white plastic stopper from connector 2 on the back of the
HP Officejet.
connector 2 on the HP Officejet
To connect more than one device to connector 2 on the HP Officejet, you
must purchase a Y-splitter and plug it into connector 2.
2
Connect the phone cord from the phone, modem, or answering machine
to connector 2 (or Y-splitter).
Caution! Do not use the phone cord that came with the HP Officejet for this
purpose. That phone cord must connect connector 1 on the HP Officejet to
the wall jack for your phone system. See the Setup Poster for details.
connector 1 on the HP Officejet
reference guide
3
If you are connecting an answering machine, see set the number of rings
before answering on page 21 for instructions on setting the number of
rings correctly, or change the answer ring pattern (distinctive ringing) on
page 26 for information on incoming ring patterns.
4
If you are connecting a modem, turn off its fax-receive feature.
41
chapter 8
additional troubleshooting help
You may want to refer to the readme file for more information on possible
installation problems. On Windows, you can access the readme file from the
Start button on the taskbar; select Programs, Hewlett-Packard, hp officejet 4100
series, View the Readme File. On Macintosh, you can access the readme file by
double-clicking on the icon located in the top-level folder of the HP Officejet
software CD-ROM.
The readme file provides more information, including
•
Using the Re-install utility after a failed installation to return your PC to a
state that will allow the HP Officejet to be re-installed.
•
Using the Re-install utility on Windows 98 to recover from a Composite
USB System Driver missing error.
This error may occur if the hardware is installed prior to installing the
software. After running the Re-install utility, reboot your PC, and install the
HP Officejet software before connecting the HP Officejet to your
computer.
You can also find more information on this website:
www.hp.com/support
42
hp officejet 4100 series
technical information
9
Additional specifications information can be found in the HP Photo & Imaging Help, in the
hp officejet 4100 series section.
physical specifications
height
width
depth
weight (without print
cartridges)
8.25 in. (20.96 cm)
7.5 lbs (3.4 kg)
18.54 in. (47.09 cm)
7.5 lbs (3.4 kg)
with paper trays and ADF closed
7.18 in. (18.24 cm)
16.76 in. (42.58 cm)
with ADF and paper tray extended
10.30 in. (26.15 cm)
16.76 in. (42.58 cm)
power specifications
•
Power consumption: 75W maximum
•
Source (Input Voltage): 100 to 240 VAC, grounded
•
Input Frequency: 50 to 60 Hz
•
Current: 1A maximum
regulatory information
Additional regulatory information can be found in the HP Photo & Imaging Help. The
information in this section supercedes information in the HP Photo & Imaging Help.
doc statement / déclaration de conformité (Canada)
Le présent appareil numérique n'émet pas de bruit radioélectrique dépassant les limites
applicables aux appareils numériques de la classe B prescrites dans le Règlement sur le
brouillage radioélectrique édicté par le ministère des Communications du Canada.
This digital apparatus does not exceed the Class B limits for radio noise emissions from
digital apparatus set out in the Radio Interference Regulations of the Canadian
Department of Communications.
notice to users of the Canadian telephone network
This equipment meets the applicable Industry Canada Terminal Equipment Technical
Specifications. This is confirmed by the registration number. The abbreviation IC before
the registration number signifies that registration was performed based on a Declaration
of Conformity indicating that Industry Canada technical specifications were met. It does
not imply that Industry Canada approved the equipment.
Note: The Ringer Equivalence Number (REN) assigned to each terminal device
provides an indication of the maximum number of terminals allowed to be connected
to a telephone interface. The termination on an interface may consist of any
combination of devices subject only to the requirement that the sum of the Ringer
Equivalence Numbers of all the devices does not exceed 5.
The REN for this product is 0.3B, based on FCC Part 68 test results.
43
chapter 9
notice to all users of the European Economic Area (EEA)
This product is designed to interwork with the analogue telephone networks in the
following countries/regions:
Germany
UK
Netherlands
France
Spain
Italy
Belgium
Luxembourg
Sweden
Austria
Denmark
Ireland
Norway
Finland
Switzerland
Greece
Portugal
Network compatibility depends on customer selected settings, which must be reset to use
the equipment on a telephone network in a country/region other than where the product
was purchased. Contact the vendor or Hewlett-Packard Company if addition product
support is necessary.
This equipment has been certified by the manufacturer in accordance with Directive
1999/5/EC (annex II) for Pan-European single-terminal connection to the public switched
telephone network (PSTN). However, due to differences between the individual PSTNs
provided in different countries/regions, the approval does not, of itself, give an
unconditional assurance of successful operation on every PSTN network termination point.
In the event of problems, you should contact your equipment supplier in the first instance.
geräuschemission
LpA < 70 dB
am Arbeitsplatz
im Normalbetrieb
nach DIN 45635 T. 19
notice to Korean customers
44
hp officejet 4100 series
hp support
10
This section explains the support services information provided by Hewlett-Packard.
If you are unable to find the answer you need in the printed or onscreen documentation
supplied with your product, you can contact one of the HP support services listed in the
following pages. Some support services are available only in the U.S. and Canada, while
others are available in many countries/regions worldwide. If a support service number is
not listed for your country/region, contact your nearest authorized HP dealer for help.
get support and other information from the internet
If you have Internet access, you can get help from the following HP website:
www.hp.com/support
The Web site offers technical support, drivers, supplies, and ordering information.
hp customer support
Software programs from other companies may be included with your HP Officejet. If you
experience problems with any of those programs, you will receive the best technical
assistance by calling the experts at that company.
If you need to contact HP Customer Support, do the following before you call.
1
Make sure that:
a. Your unit is plugged in and turned on.
b. The specified print cartridges are installed correctly.
c. The recommended paper is properly loaded in the input tray.
2
Reset your unit:
a. Turn off the unit using the On button located on the unit’s front panel.
b. Unplug the power cord from the back of the unit.
c. Plug the power cord back into the unit.
d. Turn on the unit using the On button.
3
For more information, check the HP website at:
www.hp.com/support
4
If you are still experiencing problems and need to speak with an HP Customer
Support Representative:
– Have your service ID and serial number ready. To display your service ID and
serial number on the front panel, do the following. Press Enter and Start Color
at the same time, until the service ID appears in the front-panel display. From
this display, press the right arrow until the serial number displays.
– Print a Self-Test Report. See print a self-test report on page 32 for information
on printing this report.
– Make a color copy.
– Be prepared to describe your problem in detail.
5
Call HP Customer Support. Be near your unit when you call.
call in the U.S. during warranty
Call (208) 323-2551. This service is free during the warranty period; however, your
standard long-distance phone charges still apply. A fee may apply outside the warranty
period.
45
chapter 10
U.S. phone support is available in both English and Spanish languages 24 hours a day,
7 days a week (days and hours of support may change without notice).
call elsewhere in the world
The numbers listed below are current as of the printing date of this guide. For a list of
current international HP Support Service numbers, visit this address and choose your own
country/region or language:
www.hp.com/support
For Korea, you can also visit this address:
http://www.hp.co.kr/
You can call the HP support center in the following countries/regions. If your country/
region is not listed, contact your local dealer or nearest HP Sales and Support Office to
find out how to obtain services.
Support service is free during the warranty period; however, your standard long-distance
phone charges will apply. In some cases, a flat fee per single incident will also apply.
For phone support in Europe, please check for the details and conditions of phone support
in your country/region by consulting the following Web site:
www.hp.com/support
Alternatively, you can ask your dealer or call HP at the phone number indicated in this
booklet.
As part of our constant efforts to improve our phone support service, we advise you to
check our website on a regular basis for new information regarding service features and
delivery.
country/region
1
hp technical support
country/region
hp technical support
Algeria
+213 (0) 61564 543
Malaysia
1-800-805405
Argentina
0810-555-5520
Mexico
01-800-472-6684
Australia
+61 3 8877 8000
1902 910 910
Mexico (Mexico City)
5258-9922
Austria
+43 (0) 810 00 6080
Morocco1
+212 22404 747
Bahrain (Dubai)
800 728
Netherlands
+31 (0) 20 606 8751
Belgium (Dutch)
+32 (0) 2 626 8806
New Zealand
0800 441 147
Belgium (French)
+32 (0) 2 626 8807
Norway
+47 22 11 6299
Brazil (Grande Sao Paulo)
(11) 3747 7799
Oman
+971 4 883 8454
Brazil (Demais Localidades) 0800 157751
Palestine
+971 4 883 8454
Canada during warranty
(905) 206 4663
Panama
001-800-7112884
Canada post-warranty
(per-call charge)
1-877-621-4722
Peru
0-800-10111
Caribbean & Central
America
1-800-711-2884
Philippines
632-867-3551
Chile
800-360-999
Poland
+48 22 865 98 00
China
86 10 6868 7980
Portugal
+351 21 3176333
Colombia
9-800-114-726
Puerto Rico
1-877-2320-589
Costa Rica
0-800-011-0524
Qatar
+971 4 883 8454
Czech Republic
+420 (0) 261307310
Romania
+40 1 315 44 42
or local 01 3154442
46
hp officejet 4100 series
hp support
country/region
hp technical support
country/region
hp technical support
Denmark
+45 39 29 4099
Russian Federation, Moscow
+7 095 797 3520
Ecuador
1800-711-2884
Russian Federation,
St. Petersburg
+7 812 346 7997
Europe (English)
+44 (0) 207 512 5202
Saudi Arabia
+800 897 14440
Egypt
02 532 5222
Singapore
65 6272 5300
Finland
+358 (0) 203 47 288
Slovakia
+421 (0) 2 682 08080
France (0.34 Euro/min.)
+0892 69 60 22
South Africa (inside RSA)
086 000 1030
Germany (0.12 Euro/min.)
+49 (0) 180 52 58 143
South Africa, (inside RSA)
+27-11 258 9301
Greece
+30 1060 73 603
Spain
+34 902 321 123
Hong Kong (SAR)
+85 (2) 3002 8555
Sweden
Guatemala
1800-995-5105
Switzerland
+46 (0)8 619 2170
Hungary
+36 (0) 1 382 1111
Taiwan
+886-2-2717-0055
0800 010 055
India
1-600-112267
91 11 682 6035
Thailand
+66 (2) 661 4000
Indonesia
62-21-350-3408
Tunisia1
+216 1891 222
Ireland
+353 (0) 1 662 5525
Turkey
+90 216 579 7171
Israel
+972 (0) 9 8304848
Ukraine
+7 (380-44) 490-3520
Italy
+39 (0) 226410350
United Arab Emirates
+971 4 883 8454
Japan
0570 000 511
+81 3 3335 9800
United Kingdom
+44 (0) 207 512 52 02
Jordan
+971 4 883 8454
Venezuela
0800-47468368 or
800-477-7777
Korea (Seoul)
+82 (2) 3270 0700
Venezuela (Caracas)
(502) 207-8488
Korea (outside Seoul)
080 999 0700
Vietnam
84 (0) 8 823 4530
Kuwait
+971 4 883 8454
Yemen
+971 4 883 8454
Lebanon
+971 4 883 8454
2
+41 (0) 84 880 1111
1 This Call Center supports French speaking customers from the following countries/regions: Morocco, Tunisia,
and Algeria.
2 This Call Center supports German, French and Italian speaking customers in Switzerland.
call in Australia post-warranty
If your product is not under warranty, you can call 03 8877 8000. A per-incident, out-ofwarranty support fee of $27.50 (inc GST) will be charged to your credit card. You can
also call 1902 910 910 ($27.50 charged to your phone account) from 9:00 A.M. to
5:00 P.M. Monday through Friday. (Charges and support hours are subject to change
without notice.)
prepare your unit for shipment
If after contacting HP Customer Support or returning to the point of purchase, you are
requested to send your unit in for service, please follow the power off and rebox steps
below to avoid further damage to the HP product.
reference guide
47
chapter 10
Note: When transporting your HP Officejet, make sure that the pens have been
removed, the HP Officejet has been properly shut down by pressing the power
button, and you have allowed time for the carriage to return to the service station
and for the scanner to return to its parked position.
1
Turn on the unit.
Disregard steps 1 through 6, if your unit will not turn on and the print carriage is in
the home position. You will not be able to remove the print cartridges. Proceed to
step 7.
2
Open the print cartridge access door.
The print carriage moves into view.
3
See replace the print cartridges on page 33 for information on removing the print
cartridges.
Caution! Remove both print cartridges. Failure to do so may damage your
unit.
4
Place the print cartridges in an airtight bag so they will not dry out, and put them
aside (do not send them with the unit, unless instructed to by the HP customer
support call agent).
5
Turn off the unit.
6
Close the print cartridge access door.
7
Remove the front panel cover as follows:
a. Grasp the front of the front panel cover with two hands, as shown.
b. Firmly lift the front panel cover to unsnap it from the unit.
8
Retain the front panel cover. Do not return the front panel cover with the unit.
9
If available, pack the unit for shipment using the original packing materials or the
packaging materials that come with your exchange unit.
If you do not have the original packaging materials, please use other adequate
packaging materials. Shipping damage caused by improper packaging and/or
improper transportation is not covered under the warranty.
48
hp officejet 4100 series
hp support
10
Place the return shipping label on the outside of the box.
11
Include the following items in the box:
– A complete description of symptoms for service personnel (samples of print
quality problems are helpful).
– A copy of the sales slip or other proof of purchase to establish the warranty
coverage period.
– Your name, address, and a phone number where you can be reached during
the day.
hp distribution center
To order HP Officejet software, a copy of the printed Reference Guide, a setup poster, or
other customer-replaceable parts, do one of the following:
•
In the U.S. or Canada, call (208) 323 2551.
•
Visit this website:
http://www.hp.com/cposupport/software.html
reference guide
49
chapter 10
50
hp officejet 4100 series
11
warranty information
HP Officejet 4100 series
Duration of Limited Warranty (hardware and labor): 1 Year
Duration of Limited Warranty (CD media): 90 Days
Duration of Limited Warranty (print cartridges): Until the HP ink is depleted or the “end of
warranty” date printed on the cartridge has been reached, whichever occurs first.
warranty service
express service
To obtain HP express repair service, the customer must contact an HP service office or an
HP Customer Support Center for basic troubleshooting first. See hp customer support on
page 45 for steps to take before calling Customer Support.
If a customer unit needs a minor part replacement and these parts can normally be
replaced by the customer, the customer-replaceable components may be serviced through
expedited part shipment. In this event, HP will prepay shipping charges, duty and taxes;
provide telephone assistance on replacement of the component; and pay shipping
charges, duty, and taxes for any part that HP asks to be returned.
The HP Customer Support Center may direct customers to designated authorized service
providers who are certified by HP to service the HP product.
warranty upgrades
Upgrade your standard factory warranty to a total of three years with the
HP SUPPORTPACK. Service coverage begins on product purchase date and the pack must
be purchased within the first 180 days of product purchase. This program offers phone
support from 6:00 A.M. to 10:00 P.M. Mountain Standard Time (MST) Monday through
Friday and 9:00 A.M. to 4:00 P.M. (MST) on Saturdays. If during your technical support
call it is determined that you need a replacement product, then HP will ship you this product
next business day free of charge. Available in U.S. only.
For more information, please call 1-888-999-4747 or visit the following HP Web site:
http://www.hp.com/go/hpsupportpack
Outside the U.S., please call your local HP Customer Support office. See call elsewhere
in the world on page 46 for a list of international Customer Support numbers.
returning your hp officejet for service
Before returning your HP Officejet for service, you must call HP Customer Support. See
hp customer support on page 45 for steps to take before calling Customer Support.
hewlett-packard limited global warranty statement
extent of limited warranty
Hewlett-Packard (“HP”) warrants to the end-user customer (“Customer”) that each
HP Officejet 4100 Series product (“Product”), including related software, accessories,
media, and supplies, shall be free from defects in material and workmanship for the
duration, which begins on the date of purchase by the Customer.
51
chapter 11
For each software Product, HP’s limited warranty applies only to a failure to execute
programming instructions. HP does not warrant that the operation of any Product shall be
uninterrupted or error free.
HP’s limited warranty covers only those defects which arise as a result of normal use of a
Product, and does not cover any other problems, including those which arise as a result
of (a) improper maintenance or modification, (b) software, accessories, media, or
supplies not provided or supported by HP, or (c) operation outside the Product’s
specifications.
For any hardware Product, the use of a non-HP print cartridge or a refilled print cartridge
does not affect either the warranty to the Customer or any HP support contract with the
Customer. However, if Product failure or damage is attributable to the use of a non-HP or
refilled print cartridge, HP shall charge its standard labor and materials charges to service
the Product for the failure or damage.
If HP receives, during the applicable warranty period, notice of a defect in any Product,
HP shall either repair or replace the defective Product, at HP’s option. Where labor
charges are not covered by HP’s limited warranty, repairs shall be at HP’s standard
charges for labor.
If HP is unable to repair or replace, as applicable, a defective Product which is covered
by HP’s warranty, HP shall, within a reasonable time after being notified of the defect,
refund the purchase price for the Product.
HP shall have no obligation to repair, replace, or refund until the Customer returns the
defective Product to HP.
Any replacement product may be either new or like-new, provided that it has functionality
at least equal to that of the Product being replaced.
HP products, including each Product, may contain remanufactured parts, components, or
materials equivalent to new in performance.
HP's limited warranty for each Product is valid in any country/region or locality where HP
has a support presence for the Product and where HP has marketed the Product. The level
of warranty service may vary according to local standards. HP shall have no obligation
to alter the form, fit, or function of the Product in order to make it operate in a country/
region or locality for which the Product was never intended to operate.
limitations of warranty
TO THE EXTENT ALLOWED BY LOCAL LAW, NEITHER HP NOR ITS THIRD PARTY
SUPPLIERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND, WHETHER
EXPRESS OR IMPLIED, WITH RESPECT TO THE COVERED HP PRODUCTS, AND
SPECIFICALLY DISCLAIM THE IMPLIED WARRANTIES OR CONDITIONS OF
MERCHANTABILITY, SATISFACTORY QUALITY, AND FITNESS FOR A PARTICULAR
PURPOSE.
limitations of liability
To the extent allowed by local law, the remedies provided in this Limited Warranty
Statement are the Customer’s sole and exclusive remedies.
TO THE EXTENT ALLOWED BY LOCAL LAW, EXCEPT FOR THE OBLIGATIONS
SPECIFICALLY SET FORTH IN THIS LIMITED WARRANTY STATEMENT, IN NO EVENT
SHALL HP OR ITS THIRD PARTY SUPPLIERS BE LIABLE FOR DIRECT, INDIRECT, SPECIAL,
INCIDENTAL, OR CONSEQUENTIAL DAMAGES, WHETHER BASED ON CONTRACT,
TORT, OR ANY OTHER LEGAL THEORY AND WHETHER ADVISED OF THE POSSIBILITY
OF SUCH DAMAGES.
local law
This Limited Warranty Statement gives the Customer specific legal rights. The Customer
may also have other rights which vary from state to state in the United States, from
province to province in Canada, and from country/region to country/region elsewhere
in the world.
52
hp officejet 4100 series
warranty information
To the extent this Limited Warranty Statement is inconsistent with local law, this Statement
shall be deemed modified to be consistent with such local law. Under such local law,
certain disclaimers and limitations of this Statement may not apply to the Customer. For
example, some states in the United States, as well as some governments outside the United
States (including provinces in Canada), may:
Preclude the disclaimers and limitations in this Statement from limiting the statutory rights
of a consumer (e.g. the United Kingdom);
Otherwise restrict the ability of a manufacturer to enforce such disclaimers or limitations;
or
Grant the Customer additional warranty rights, specify the duration of implied warranties
which the manufacturer cannot disclaim, or not allow limitations on the duration of implied
warranties.
FOR CONSUMER TRANSACTIONS IN AUSTRALIA AND NEW ZEALAND, THE TERMS
IN THIS LIMITED WARRANTY STATEMENT, EXCEPT TO THE EXTENT LAWFULLY
PERMITTED, DO NOT EXCLUDE, RESTRICT, OR MODIFY, AND ARE IN ADDITION TO,
THE MANDATORY STATUTORY RIGHTS APPLICABLE TO THE SALE OF THE COVERED
HP PRODUCTS TO SUCH CUSTOMERS.
reference guide
53
chapter 11
54
hp officejet 4100 series
index
Numerics
4-by-6 inch photo paper
load, 10, 12
A
speed, 13
tutorial, 4
Customer Support, 45
web site, 45
ADF, 7
adjust
volume for fax, 25
align print cartridges, 35
Answer Ring Pattern, 26
automatic document feeder, 7
automatic reduction
fax, 25
D
B
E
best copy quality, 13
busy number
redial automatically, 23
enhance copies, 14
enlarge copy, 14, 16
envelopes
load, 9
Error Correction Mode
(ECM), 25
C
cancel
scan, 18
scheduled fax, 21
cartridges
align, 35
replace, 33
clean
print cartridges, 35
the exterior, 32
the glass, 31
white strip, 32
color
enhance, 14
fax, 20
fax from front panel, 20
contrast
change for fax, 23
photo color, 14
copy, 13, 16
change default settings, 15
enhance, 14
fit to page, 16
lighten or darken, 14
menu options, 16
number of copies, 14
photo, 15
quality, 13
reduce or enlarge, 14
settings, 13, 15
darken a copy, 14
date
setting, 27
default settings
restore, 35
director review, 4
distinctive ringing, 26
F
factory defaults
restore, 35
fast copy quality, 13
fax, 28
adjust volume, 25
automated reports, 22
cancel fax forward, 24
cancel scheduled, 21
change Answer Ring
Pattern, 26
change contrast, 23
change resolution, 22
change settings, 19
control appearance, 22
create individual speed-dial
settings, 26
delete speed-dial
settings, 27
distinctive ringing, 26
Error Correction Mode
(ECM), 25
forward faxes, 24
header, 27
in color, 20
in color from front panel, 20
manual reports, 22
menu, 29
print reports, 22
receive, 21
receive manually, 21
redial busy or unanswered
number, 23
schedule, 20
send from front panel, 19
set automatic reduction, 25
set date and time, 27
set the number of rings, 21
settings, 27, 28
setup menu options, 29
speed dials, 19
test, 28
fit to page, 16
forward faxes, 24
cancel, 24
front panel
display scroll speed, 36
enter text, 28
send a fax, 19
setting prompt delay, 36
tutorial, 3
G
glass
cleaning, 31
greeting cards
load, 11
H
help, 1
HP Customer Support, 45
calling, 45
HP Director, 4
HP distribution center, 49
HP Officjet
preparing to ship, 47
HP papers
tips on loading, 11
I
individual speed-dial settings
create, 26
ink cartridges, see print
cartridges
inkjet paper
load, 11
55
index
K
keypad
enter text, 28
L
labels
load, 12
lighten copies, 14
load
change the paper type, 12
envelopes, 9
original in ADF, 7
paper, 7
photo paper, 10, 12
postcards, 10, 12
print cartridges, 33
set the paper size, 12
tips, 11
M
maintenance
align print cartridges, 35
clean print cartridges, 35
clean the exterior, 32
clean the glass, 31
clean the white strip, 32
normal sounds, 36
replace print cartridges, 33
restore factory defaults, 35
self-maintenance
sounds, 36
self-test report, 32
menus
copy options, 16
fax, 29
fax setup, 29
maintenance, 37
print reports, 37
N
normal copy quality, 13
number of copies
set, 14
number of rings
set, 21
O
order print cartridges, 60
originals
load in ADF, 7
output tray, 8
P
paper
change default size for
copy, 12
56
change the type, 12
load, 7
recommended, 7
set the size, 12
tips on loading, 11
paper size, change for
copy, 12
paper tray
load, 7
phone numbers, support
services, 45
photo paper
load, 10, 12
photos
copy, 15
enhance copy, 14
physical specifications, 43
postcards
load, 10, 12
power
specifications, 43
print
envelopes, 9
fax reports, 22
self-test report, 32
print cartridges
align, 35
clean, 35
handling, 32
replace, 33
prompt delay
setting, 36
Q
quick start
review the director, 4
use with a computer, 4
R
receive
fax, 21
redial
busy or unanswered
number, 23
reduce copy, 14, 16
regulatory information, 43
reinstall software, 40
reports
generate automatically for
fax, 22
generate manually for
fax, 22
print, 22
self-test, 32
resolution
change for fax, 22
restore factory settings, 35
returning your HP Officejet for
service, 51
S
scan
from front panel, 17
stop, 18
schedule a fax, 20
scroll speed
setting, 36
self-test report, 32
send
cancel forward faxes, 24
color fax, 20
color fax from front
panel, 20
forward faxes, 24
settings
copy, 13, 15
fax, 27, 28
prompt delay, 36
scroll speed, 36
setup
additional information, 39
menu, 29
shipping
your HP Officejet, 47
software
remove and reinstall, 40
sounds
self-maintenance, 36
specifications
physical, 43
power, 43
speed dials, 19
create individual
settings, 26
delete settings, 27
stop
scan, 18
scheduled fax, 21
subscriber identification
code, 27
support services, 45
T
telephone line
multiple numbers, 26
telephone numbers, 45
text
enhance, 14
enter from front panel, 28
time
hp officejet 4100 series
index
setting, 27
transparency film
recommended, 7
tips on loading, 11
troubleshooting
remove and reinstall
software, 40
T-shirt Transfer Iron-On
load, 11
tutorial
reference guide
front panel, 3
make a copy, 4
U
unanswered number
redial automatically, 23
V
W
warranty, 45
service, 51
statement, 51
upgrades, 51
white strip
cleaning, 32
volume
adjust, 25
57
chapter 12
58
hp officejet 4100 series
declaration of conformity
According to ISO/IEC Guide 22 and EN 45014
Manufacturer’s Name and Address:
Hewlett-Packard Company, 16399 West Bernardo Drive, San Diego, CA 92127-1899, USA
declares that the
product
Product Name:
hp officejet 4100 series (Q1608A)
Model Number(s):
officejet 4110 (Q1609A), officejet 4110xi (Q1610A), officejet 4110v
(Q1611A), officejet 4105 (Q1612A), officejet 4105z (Q1613A),
officejet 4115 (Q1614A)
Product Options:
All
conforms to the following Product Specifications:
Safety:
EN60950:1992 +A1, A2, A3, A4 & A11
IEC60950:1991 +A1, A2, A3 & A4
UL1950/CSA 22.2 No. 950, 3rd Edn: 1995
NOM-019-SCFI-1993
EMC:
CISPR22:1993 +A1 & A2 / EN55022:1994, +A1 & A2 -Class B
CISPR24:1997/EN55024:1998
IEC 61000-3-2:1995 / EN61000-3-2:1995
IEC 61000-3-3:1994 / EN61000-3-3:1995
AS/NZS 3548: 1992
CNS13438: 1997
FCC Part 15-Class B / ICES-003, Issue 2 / VCCI-2
GB 9254-1998
Telecom:
TBR21: 1998
Supplementary Information
The Product herewith complies with the requirements of the Low Voltage Directive 73/23/EEC,
the EMC Directive 89/336/EEC and the R&TTE Directive 1999/5/EC (ANNEX II) carries the
CE marking accordingly.
European Contact for regulatory topics only: Your local Hewlett-Packard Sales and Service
Office or
Hewlett-Packard GmbH.
Department HQ-TRE, Herrenberger Strasse 140, D-71034 Böblingen, Germany (FAX + 497031-14-3143)
order media
To order media such as HP Premium Inkjet Paper, HP Premium Inkjet
Transparency Film, HP Iron-On T-shirt Transfer paper, or HP Greeting
Cards, go to
www.hpshopping.com
For orders in countries other than the U.S. and Canada, select other
countries, then click Yes to leave hpshopping.com. From this website, you
can access hpshopping.com for your specific language or country/
region.
order print cartridges
print cartridges
hp reorder number
HP black print cartridge
#56, 19 ml black print cartridge
HP color print cartridge
HP tri-color print cartridge
#57, 17 ml color print cartridge
#28, 8 ml color print cartridge
If you have Internet access, you can get more information from the
HP website at:
www.hp.com/support
Visit the hp officejet information center
It has everything you need to get the most value from your HP Officejet.
•
Technical Support
•
Supplies and Ordering Information
•
Project Tips
•
Ways to Enhance Your Product
www.hp.com/support
© 2003 Hewlett-Packard Company
Printed in the U.S.A., Mexico, Germany, Singapore, or China.
*Q1608-90163*
*Q1608-90163*
Q1608-90163
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