TotalFlow Prep, Print Manager and Production Manager

TotalFlow Prep, Print Manager and Production Manager
TotalFlow Prep,
Print Manager and
Production Manager
Improve efficiencies, reduce
costs and simplify workflows
The challenges to print readiness
Businesses can only thrive with systems that
improve process and increase performance.
This means developing value-added servicing
and automating as much as possible.
From one job to another, you never know
what shape files will be in when they arrive.
Pulling together the print-ready PDF file
can take more time than you have, affect
deadlines and ultimately, impact on your
bottom line.
TotalFlow Prep, Print Manager
and Production Manager will:
Accelerate the make ready process
High priority jobs can get stuck in print queues
behind regular jobs. Devices are only used
part time due to lack of job scheduling and
balancing. Job media is not co-ordinated,
causing unnecessary paper changes. Manual
tasks with repetitive operations take too much
time and produce errors.
2 - TotalFlow Prep, Print Manager and Production Manager
Provide a seamless
end-to-end workflow
Save money, labour and time
Make you more competitive
Web to Print
Prepress
VDP
etc.
TotalFlow Path
Submission
Prepress
Print
TotalFlow
Print or Production
Manager
• Editing
• Imposition
• Composition
• Job Scheduling
• Error recovery
• Workflow foundation*
• Printer pools*
• PCL/PS transforms to PDF*
*Production Manager Only
TotalFlow
Prep
Scan input
TotalFlow Prep helps you…
Highlights
Shorten turnaround times
•
TotalFlow Prep make ready software simplifies the steps and time it takes to create print-ready PDF
files. Common PDF composition tools make the software easy to use and WYSIWYG visual ticketing
makes it easy to validate. The final PDF can be submitted to TotalFlow Print Manager or Production
Manager. Together they deliver a simplified prepress workflow with accurate and efficient output.
Depending upon your needs, they can also work independently.
Provides an intuitive graphical
user interface and visual
ticketing
•
Combine scanned and
digital content
•
Set up the order of pages
•
Assign job properties such
as special instructions
•
Set up chapters
•
Perform simple edits such as
deskew of scanned documents,
logo replacement, text
insertion, sizing and rotation
•
Add tabs with text and images
for a professional finish
•
Preview the final file to ensure
it is accurate before submitting
it for printing
•
Enable last-minute editing
Reduce errors and costs
TotalFlow Prep defines simple presets that automate repetitive tasks. And fewer manual touch
points means fewer delays. The preview screen shows everything including finishing so files are
previewed before they go to print. As a result, you can avoid disruptive workarounds and redos.
You can also get functions that can be value-added services, like last minute editing which can
make you even more attractive to clients.
TotalFlow Prep, a part of Ricoh TotalFlow Easy Make Ready Package work together with
Ricoh Pro Series of Production Printers to drive greater productivity and open up new
opportunities for revenue – just what you need in this highly competitive environment.
PRO 8100E SERIES
PRO C7100 SERIES
PRO C5100S SERIES
Ricoh TotalFlow Easy Make Ready Package
•
TotalFlow Prep
•
Acrobat Standard
•
PostScript 3 Unit
•
Application Guide
BUSINESS CARD
COURSE MANUAL
3 - TotalFlow Prep, Print Manager and Production Manager
BROCHURE
The benefits of our solution to prepare documents
JOB MERGE
Challenges:
• Different documents from various departments are provided
for the same job
• Some documents may be hard copies
Benefits:
• Pages from different documents can be merged into one job
• Scanned and digital content combined quickly and easily
• Eliminates the manual steps of individual document set up,
print and collation
IMAGE OF SCANNED DOCUMENT
Challenges:
• Skewed or speckled paper documents on scanning
• Shadows from scanned booklets, black marks from stapled or
punched documents
Benefits:
• Ability to fine-tune scanned images for crisp output
• Improved productivity by automating the process
PAGE ORDER CHANGE
Challenges:
• Customer wants to change the document layout
• Manual errors can result
Benefits:
• Ability to easily change page order
• Disruptive redos and errors can be avoided
TAB SETTINGS
Challenges:
• Manual tab insertion is laborious and slow
Benefits:
• Powerful tab controls enable professional quality output
• Productivity is dramatically enhanced
4 - TotalFlow Prep, Print Manager and Production Manager
IMPOSITION
Challenges:
• Customer wants to easily make booklets from documents not previously set up for booklet printing
• There is a need for a gang-up operation with postcards and business cards
Benefits:
• Offers an easy way to configure these production print products
• Quickly creates books and booklets for professional output
• Reduces errors and improves productivity
6
SUBSET STAPLING
Challenges:
• Documents often must be presented in sections, with some sections stapled and some not.
• Some print controllers support this capability while others do not do this well.
Benefits:
• Documents with only certain sections stapled can now quickly be prepared
and produced without concern for hardware limitations.
• Eliminates the need for post production hand collation.
7
PAGE NUMBERING
Challenges:
• An operator needs to re-order the pages within a document and want to easily and accurately re-number the document
Benefits:
• The operator can quickly and easily renumber a new document therefore saving time
• The page numbering function prevents mistakes when re-numbering
a document
8
MEDIA SETTING
Challenges:
• Need a fast way to set the media on jobs or selected pages.
Benefits:
• It is now faster to set the media for selected pages or the whole job. Simply select any pages, either contiguous or random, and right click to enable the media selection dialog. There is no longer a requirement to navigate to another tab and lower dialogs to make media selections.
• This optimization reduces the steps required to set media for a job or pages, greatly enhancing the value to customers who routinely use varied media.
5 - TotalFlow Prep, Print Manager and Production Manager
TotalFlow Print/Production Manager helps you …
Highlights
Streamline your print workflow and enhance the way you work.
•
Increase control and
viewing options by creating
visual tickets with the WYS/
WYG interface
•
Automate job scheduling
based on printer capabilities
and availability
•
Solve printer-related issues
quickly by setting up alerts
•
Recover from errors quickly
•
Assess your operation through
reports with PDF/CSV export
for job and printer metrics
•
Print jobs faster with digital
print load and schedule
balancing
•
Ensure accuracy through added
approval steps
•
Aid cost management and
tracking by controlling printer
access and reporting data with
user codes
Make better print decisions
TotalFlow Print/Production Manager is your single point of control for optimising your cut sheet
production printers. The software analyses job tickets and print queues and prints higher-priority
jobs first. It can even determine when and where jobs should be produced for the best, most
affordable results.
Enable more efficient printing - at your fingertips
Easy to install and use, the web-based software of entry-level TotalFlow Print Manager and
advanced TotalFlow Production Manager integrate seamlessly with TotalFlow Prep for centralised
management designed to simplify workflow. Additionally, integration with TotalFlow Path enables
you to leverage past successes in handling similar jobs to automatically recognise and implement
best practices for jobs you frequently handle, reducing manual touch points and by extension, costs
and errors.
Upgrade to greater performance
TotalFlow Print Manager can be upgraded to TotalFlow Production Manager in line with your needs.
It offers all the features of TotalFlow Print Manager along with pre-flight and colour management
functionality and digital print load balancing with support up to fifteen printers.
Operation tab showing summary, jobs, printers and virtual
printer views
6 - TotalFlow Prep, Print Manager and Production Manager
TotalFlow Production Manager workflow tab showing simple
colour coded, drag and drop workflow editor
TotalFlow Production Manager.
Additional advantages
Highlights
Highly intuitive. Drag & Drop simplicity.
TotalFlow Production Manager allows you to customise workflows and save valuable time.
•
Customise workflows with
drag & drop icons
•
Perform PostScript and PCL
transforms
•
Perform pre-flight and colour
management operations
•
Deliver automated proof points
Other benefits include:
•
Supports printer pools allowing software to find the fastest path to job completion
•
Provides interfaces to Enfocus PitStop Server for preflight integration and colour
management integration
•
Allows jobs to be configured to stop until operator go-ahead after proof print/quality check
•
PCL and PostScript to PDF transforms for streamlining job completion
Affordable tools to drive success
Through TotalFlow Prep, Print Manager and Production Manager, you’ll see a big efficiency
gain and a faster return on your investment. In these challenging times, when companies need
to increase productivity and maximise profitability they give you the tools to redefine your entire
print production.
TotalFlow Prep at a glance
System
Requirements
OS
Edition
32 bit (x86)
64 bit (x64)
Windows® 7 (SP1)
Professional, Enterprise, Ultimate
X
X
Windows 8 and 8.1
Professional, Enterprise
X
X
Windows 10
Professional, Enterprise
X
Windows Server® 2008 R2
Standard, Enterprise
X
Windows Server 2012, plus R2
Standard
X
Computer
CPU: 3 GHz or higher recommended (minimum 2 GHz)
Main memory: 8 GB or higher recommended (minimum 4 GB)
Hard Disk
10 GB of available space is recommended for the initial installation
Display
1,440 x 900 pixels or greater recommended (minimum 1,024 x 768 pixels)
16.7 million colors or more recommended (minimum 64,000 colors)
Network
Ethernet LAN adapter (at least 100 Mbps, wired LAN recommended)
TCP/IP protocol (IPv4)
Web browser
To use the web browser version of Ricoh TotalFlow® Prep, one of the following browsers is required: Internet
Explorer® 10 or later, Mozilla Firefox® (current plus two previous versions), Google ChromeTM (current plus two
previous versions), Apple® Safari® 7 or 8
Flash Player
Adobe® Flash® Player version 11.2 or later required to display web application version of TotalFlow Prep
Supplied as
Ricoh TotalFlow Easy Make Ready Package M2/S1/S3
7 - TotalFlow Prep, Print Manager and Production Manager
TotalFlow Print Manager and Production Manager at a glance
System Requirements
OS
Edition
Windows® 7 (SP1)
Professional, Enterprise, Ultimate
X
X
Windows 8 and 8.1
Professional, Enterprise
X
X
Windows 10
Professional, Enterprise
Windows Server® 2008 R2
Standard, Enterprise
X
Windows Server 2012, plus R2
Standard
X
Web Browser
(No 64-bit support)
• Mozilla Firefox® current version plus two prior
• Google ChromeTM current version plus two prior
Adobe® Reader
Adobe Acrobat® Reader 10, 11 and greater
Flash Player
Adobe Flash® Player 11.2 or later
File System
NTFS recommended
Client Side
OS
Edition
Windows 7 (SP1)
32 bit (x86)
64 bit (x64)
X
• Internet Explorer® 10 and 11
• Apple® Safari® 7 and 8
32 bit (x86)
64 bit (x64)
Professional, Enterprise, Ultimate
X
X
Windows 8 and 8.1
Professional, Enterprise
X
X
Windows 10
Professional, Enterprise
X
Windows Server 2008 R2
Standard, Enterprise
X
Windows Server 2012, plus R2
Standard
X
Apple Mac OS® 10.9 and 10.10
Mavericks, Yosemite
X
X
Hardware Specifications
TotalFlow Print Manager
TotalFlow Production Manager
Component
Supports 1-5 printers
Requirement for 1-15 printers
For more printers, consider adding another server
CPU
2.4 GHz Dual Core
Main Memory
4GB
8 GB
Hard Disk
100 GB free space
200 GB free space
Network
Ethernet LAN adapter (at least 100 Mbps, wired LAN recommended)
TCPIP protocol (IPv4)
Display
More than 1,024 x 768 dots, more than 16.7 million colors
www.ricoh-europe.com
The facts and figures shown in this brochure relate to specific business cases. Individual circumstances may produce different
results. All company, brand, product and service names are the property of and are registered trademarks of their respective
owners. Copyright © 2015 Ricoh Europe PLC. All rights reserved. This brochure, its contents and/or layout may not be modified
and/or adapted, copied in part or in whole and/ or incorporated into other works without the prior written permission of Ricoh
Europe PLC.
8 - TotalFlow Prep, Print Manager and Production Manager
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