facilities-v01
SEIL ISLAND HALL
Draft information on facilities and their use
Images to follow
General
First Aid
The first aid kit and accident book are in the cupboard beneath the sink in the kitchen.
They are clearly labelled
Fire alarm system
Full information is in a folder in the cupboard beneath the control unit and the
telephone in the front lobby.
Kitchen
Dimensions Approx. 5.1 x 3.1 metres
There are two serving hatches one to the corridor and one to the committee room. If
the kitchen is being used as a bar the hatch to the corridor can be used to serve soft
drinks and snacks to minors while the small hall can be reserved for over18s.
Fully fitted kitchen.
Cooker - domestic 4 ring ceramic hob, grill and oven.
Microwave – 2
Under work top refrigerator
Small work top refrigerator.
Water heating urn – approx capacity 18m litre
Small electric urn – capacity 8 litres
Electric kettle
Two basin sink unit with hot and cold water.
The kitchen is well stocked with crockery, cutlery and other utensils. (See Inventory)
Hot water
The hot water supply is separate from the hot supply to the toilets. The tank, in the
attic space above the kitchen, has a capacity of 300 litre and is normally heated at the
cheaper night time rate. This is usually adequate for most events but if necessary it
can be boosted at any time of day. The switches for the water heaters are beneath the
coin meters at the end of the corridor. The labels are underneath the switches so you
have to get down on your knees! If using the boost facility please ensure that it is
switched off after use.
Electrical supply
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The use of electricity from the 6 double sockets in the kitchen is included in the rent.
However, the cooker and the wall heater above the door are supplied by a pound in
the slot coin meter clearly labelled “Meter 3 Kitchen cooker and wall heater” at the
end of the corridor.
The power to the outside socket is supplied by inserting the RCD adapter into the
socket to the left of the cooker. This should only be switched on when there is a
requirement for outside power.
Fire safety
There is a heat detector on the ceiling connected to the fire alarm system. There is a
smoke detector in the loft space above the kitchen. If the smoke detector is activated a
light shows on the ceiling adjacent to the heat detector.
There is a fire blanket in the kitchen and the extinguishers are in the corridor close to
the electrical meters and consumer units.
Ventilation
The windows are top opening. When opened the support locks automatically. To close
the windows press the release button – clearly marked on the mechanism on the left
side of the window.
There is an extractor fan on the wall to the right of the cooker
Waste
There is a waste bin in the kitchen. Please dispose of food or other perishable in the
hall wheelie bin which is in the recycling area close to the entrance to the car park. If
this bin is full please take the excess home. Rubbish not in the wheelie bin will not be
collected and gulls will spread the contents of refuse bags.
Small Hall
This room was designed as two spaces separated by a room divider. Hence there are
two entry doors and two fire exits. The floor area is approximately 48 square metres.
To save costs during the construction of the hall the room divider was not fitted.
When used for meetings experience has shown that the acoustics are better if the
speakers table is situated at the opposite end to the serving hatch. There are coat
hooks in this room. There are four storage cupboards in this room.
Windows and ventilation
There are no blinds on the velux roof lights. There are blinds on the windows. The
windows are top opening. When opened the support locks automatically. To close the
windows press the release button clearly marked on the mechanism on the left side of
the window.
Even with the windows open this room can become hot. Portable fans are kept in the
storage room off the main hall.
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Electrical supply
There are six double electrical sockets
Chairs and tables
There are 56 blue chairs and these are normally kept in this room. Six chairs are extra
wide with arms and should be stacked separately. Please ensure that the chairs are not
stacked so as to obstruct the fire exits, cupboard doors or serving hatch. Do not store
chairs in front the storage heaters. There is a storage plan on the noticeboard.
Normally three tables are kept in this room
Heating
Low background heating is provided during the winter months by two storage heaters.
The primary source of heating is by two fan assisted convector heaters to the left and
right of the entry doors. These are operated by a pound coin meter situated in the
electrical area at the end of the corridor past the kitchen. The meter is clearly marked
“No 4 Meeting rooms panel heaters”.
Hearing loop
The amplifier, mixer etc. are housed in a wall mounted box to the left of the serving
hatch. The system is pre-set and only needs to be switched on at the socket behind the
large wooden box which houses the piano. The system is used with the radio
microphones – hand held or lapel. These are kept in the drawer to the left of the
refrigerator in the kitchen. There are no loudspeakers associated with the system so as
one speaker put it “if you can’t hear me – get a hearing aid!”
The microphones run off rectangular 9 volt batteries. They can be heavy on batteries
if not switched off after use and for this reason users should supply their own
batteries. To use the microphone press the on/off button and a green light will show.
Pressing the button again will put it in standby mode and a red light will show. When
completely finished with the microphone hold down the on/off button until no light
shows and return it to the kitchen drawer.
Floor
The vacuum cleaner is kept in this space and users are expected to make sure that the
carpeted floor is clean at the end of the let
Fire
There are two smoke detectors connected to the alarm system. The lights on the exit
signs are always lit.
Main Hall
This hall measures 9 x 17 metres.
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Heating
There are 6 panel heaters, three on each side and these are operated by two one pound
coin meters situated in the electrical area in the corridor beyond the kitchen. One
labelled “Meter 1 Main Hall – west wall” controls the 3 heaters on the outside wall
with the single fire door. The other labelled “Meter2 Main Hall east wall” controls the
3 heaters on the wall adjacent to the corridor. There is no background heating in the
large hall.
Ventilation and blinds
Large hall velux roof lights. These can be opened using a remote control. The remote
control and batteries are kept in the kitchen drawer to the left of the refrigerator
(However, note that there is a sensor that prevents them being opened if it is raining.
If the windows are open and it starts to rain the windows will automatically close.)
The same remote control also operates the black out blinds which are incorporated in
the velux windows.
To use the remote control insert 3 AA batteries. There appears to be no standby mode
so please remove the batteries after use On installing the batteries the screen on the
remote control will show “VELUX” After a while the display will show House, No 1
window. If you want open this window press the lower part of the circular control. To
close press the upper part of the circular button. If you want to open another or a
different window you can toggle through the windows 1 – 6 using the two centre keys
beneath the screen. The All windows function does not work - each window must be
opened separately.
Each window has an integral blind which can also be closed with the same remote
control. Continue to toggle using the two centre keys until Blind 1 shows on the
screen. Open or close the blind using the circular button. There is no Blind 7 and the
option all blinds does not work.
Alternatively if you only want to open a particular window or close a particular blind
on inserting the batteries press Locate (top left key below screen). You can then select
either a window or blind menu. After selecting you will be given a list of the six
windows. Select the window required and proceed as above.
The windows are numbered sequentially, number 1 being nearest the stage on the
corridor side.
Please ensure all windows are closed on leaving the hall.
Stage
The stage is a modular system comprising 24 units measuring 75 x 75 centimetres and
75 centimetres high. There is an assortment of railings and steps. It can be set up in
any position in the hall and in any configuration. Normally it is set up with 16 units
(two rows of 8) along the south wall. If the stage is moved please replace it centred on
the two marks on the skirting board to ensure access to the hearing aid control box on
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the east wall and the fire door on the west wall. The remaining 8 units are stored on
their trolleys in the chair store. Individual units or combinations of units can be used
as additional tables. The black bag of spacers (green and blue) is kept in the chair
store.
Stage lighting
Instructions and manuals are in the control console between the chair store and the
fire door.
PA System and hearing loop
Instructions and manuals are in the control console between the chair store and the
fire door.
Hanging rail
Drawing pins, blue tac etc must not be used on the walls. A brass rail is provided for
hanging decorations. I can also be used to string fairy lights or decorations across the
hall. The hall owns fairy lights which can be provided on request.
Floor
The floor is a Junkers hardwood sprung floor. It is marked with a full size badminton
court.
Chair and Table store
There is a storage plan on the inside of the door.
Toilets
Water supply
The hot water is supplied by a separate tank from the kitchen. The tank and is
normally heated at the cheaper night time rate. This is usually adequate for most
events but if necessary it can be boosted at any time of day. The switches for the
water heaters are beneath the coin meters at the end of the corridor. The labels are
underneath the switches so you have to get down on your knees! If using the boost
facility please ensure that it is switched off after use.
Heating
Heating is by offpeak storage heaters
Gents
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There are three urinals, one cubicle and three wash hand basins.
Ladies
There are five cubicles and four wash hand basins
Disabled toilet
There is a single toilet and a baby changing table.
Cleaners Cupboard
The cleaner’s cupboard is accessed from inside the gents. It must be kept locked. The
key is kept in the top drawer to the left of the refrigerator in the kitchen. A small stock
of toilet rolls and paper hand towels is kept in the cupboard beneath the kitchen sink.
Lobby
Telephone:
The telephone is owned by the hall. Any faults must be reported to the committee and
not to BT. The minimum call charge is 30 p. Dial first and only put money in when
the person you are calling answers.
Heating:
One storage heater
Fire safety:
The outside door is a fire exit and must not be obstructed. The door to the corridor
must be kept closed.
Corridor
This is a fire exit and must not be obstructed. The two water fire extinguishers must
not be removed from their brackets except in the event of a fire (they are not door
stops). The fire door beyond the entrance to the kitchen is the only door with an
intumescent strip. It must be kept closed at all times.
Beyond this fire door are the electric meters and consumer units. There are four one
pound coin meters.
Meter 1
“Main Hall – west wall” controls the 3 heaters on the outside wall with
the single fire door.
Meter 2
“Main Hall east wall” controls the 3 heaters on the wall adjacent to the
corridor
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Meter 3
Meter 4
“Kitchen cooker and wall heater”
“Meeting rooms panel heaters”
Beneath the coin meters are the switches for water heating. See above.
Outside store
The outside store opens onto the decking. It contains plastic chairs for outdoor use, a
selection of wooden tables, sports equipment and the marquee.
Car Park
Please ensure the cars are parked so as not to prevent access to the disabled parking
bays or the fire brigade hut.
The Drill Hall (Beechgrove) Garden
This garden belongs to the hall. Please ensure that the gates are kept shut to minimise
rabbit damage. There is a path beginning from the fire brigade hut that leads to the
seashore. There are seats and picnic areas.
Playing Field
The playing field belongs to and is maintained by the hall.
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