Fax Reception

2

Dear Customer,

Thank you very much for having decided to purchase a

Belgafax machine. We hope that you will have lots of fun using your new laser fax machine. With your new fax machine you can send and receive faxes, make tele phone calls, send and receive SMS messages, as well as make copies. The machine prints on ordinary copier and typewriter and photocopier paper. With the time stamp you can verify the exact arrival time of a fax transmission at its destination location. This function remains operative even after a loss of electrical power.

Copier

• 64 grey tones

• Speed: 10 pages per minute

• Automatic document feeder for 20 documents

• Resolution: Fast · Quality · Photo

• Zoom: 25 to 400 percent

• Up to 99 copies from one document

For printing purposes, your fax machine utilises the most up-to-date laser technology. The starter cartridge that is delivered with your fax machine is sufficient for up to

1,000 pages.

Printer

• Black and white laser printer

• Resolution 600 dpi

• Ten pages per minute

You can connect the Belgafax 800 to your computer (PC with Microsoft Windows® 98 SE · 2000 (SP 3) · ME ·

XP), and can use the machine as a laser printer. You can also use it to scan documents for use on your computer.

Please read the user manual carefully, and always follow the safety instructions that are given there. Try out the many and various possibilities of your laser fax machine.

You cannot damage the machine while making use of the functions that we have described in this user manual.

Lists and Reports

• Functions list

• Journal (30 SMS or fax transmissions and telephone

calls)

• Entries and groups in the telephone book

• Overview of the machine settings

• List of the pending transmissions

• Transmission report

Fa x

• Laser printer on ordinary paper

• Modem: Super G3 33k6 modem

• Fax memory: 120 pages

• Fax switch: Automatic · Manual · EXT/Answering

machine · Fax

• Polling of fax transmissions

• Automatic document feeder for 20 documents

• Broadcast function

• Time stamp

• ECM function (Error Correction Mode)

SMS

• 160 characters

• Memory for 30 messages

• Automatic printing

• Notification

• Sending and receiving with sub-address (Terminal ID)

Scanner

• Resolution: 256 grey tones

• Speed: Six seconds for one A4 page

• Automatic document feeder for 20 documents

Telephone

• Private branch exchange (PABX) possible

• Caller ID / CLIP

• Telephone book with up to 200 entries

• Ten groups with up to 199 entries

• Additional functions possible (toggling calls,

call waiting, etc.)

Computer-Connection

• For PC

• Microsoft Windows

® 98 SE · 2000 (SP 3) · ME · XP

• USB connection (1.1 as well as 2.0 full speed)

• Installation CD with automatic installation

• TWAIN scanner driver

• Paper Port

• Printing from the computer (ten pages per minute)

• Add and edit telephone book entries

Paper

• Paper tray for up to 250 sheets

• Ordinary typewriter and photocopier

paper (60 to 90 g/m 2 )

Table of Contents

Table of Contents

Safety Instructions . . . . . . . . . . . 4

Overview . . . . . . . . . . . . . . . . . . 6

Description of the Machine . . . . . . . . . . . . . . 6

Operation Panel with LCD Display . . . . . . . . . . 7

Package Contents . . . . . . . . . . . . . . . . . . . 8

1. Installation . . . . . . . . . . . . . . . 8

Unpacking and Connecting . . . . . . . . . . . . . . 8

Toner Cartridge . . . . . . . . . . . . . . . . . . . . 9

Paper . . . . . . . . . . . . . . . . . . . . . . . . 12

Special Telephone Connections . . . . . . . . . . . 12

Additional Devices . . . . . . . . . . . . . . . . . 13

Easylink . . . . . . . . . . . . . . . . . . . . . . . 14

2. Settings . . . . . . . . . . . . . . . . . 15

Setting the Language . . . . . . . . . . . . . . . . 15

Setting the Date and Time . . . . . . . . . . . . . 15

Entering Your Telephone Number and Name . . . . 15

Page Header . . . . . . . . . . . . . . . . . . . . . 15

Ring Tone . . . . . . . . . . . . . . . . . . . . . . 16

Resolution. . . . . . . . . . . . . . . . . . . . . . 16

Protected Fax Reception . . . . . . . . . . . . . . . 16

Locking the Machine . . . . . . . . . . . . . . . . 16

Energy Saving Mode . . . . . . . . . . . . . . . . 17

Setting the Fax Reception Mode. . . . . . . . . . . 17

3. Telephone . . . . . . . . . . . . . . . 19

Making a Telephone Call . . . . . . . . . . . . . . 19

Redialling . . . . . . . . . . . . . . . . . . . . . . 19

The Telephone Book. . . . . . . . . . . . . . . . . 19

Quick Search . . . . . . . . . . . . . . . . . . . . 20

Groups . . . . . . . . . . . . . . . . . . . . . . . 20

Chain Dialling . . . . . . . . . . . . . . . . . . . 20

Printing the Telephone Book . . . . . . . . . . . . 20

Additional Telephone Services . . . . . . . . . . . . 20

Calling Line Identification . . . . . . . . . . . . . 21

4. Fax . . . . . . . . . . . . . . . . . . . . . 22

Inserting Documents . . . . . . . . . . . . . . . . 22

Sending a Fax . . . . . . . . . . . . . . . . . . . . 22

Manually Sending a Fax . . . . . . . . . . . . . . . 23

Speed . . . . . . . . . . . . . . . . . . . . . . . . 23

Transmission Report. . . . . . . . . . . . . . . . . 23

Fax Reception . . . . . . . . . . . . . . . . . . . . 23

Sorted Print-Outs . . . . . . . . . . . . . . . . . . 24

Printing Multiple Copies . . . . . . . . . . . . . . 24

Time Stamp . . . . . . . . . . . . . . . . . . . . . 24

Broadcast Transmissions . . . . . . . . . . . . . . . 24

Time-Deferred Sending . . . . . . . . . . . . . . . 25

Fax Polling . . . . . . . . . . . . . . . . . . . . . 25

Journal . . . . . . . . . . . . . . . . . . . . . . . 26

Jobs . . . . . . . . . . . . . . . . . . . . . . . . . 26

5. Copier . . . . . . . . . . . . . . . . . . 27

Making Copies Automatically . . . . . . . . . . . . 27

Adjusting Copies . . . . . . . . . . . . . . . . . . 27

6. SMS . . . . . . . . . . . . . . . . . . . . 28

Sending SMS Messages . . . . . . . . . . . . . . . 28

Receiving SMS Messages . . . . . . . . . . . . . . 28

Reading SMS Messages . . . . . . . . . . . . . . . 28

Printing SMS Messages . . . . . . . . . . . . . . . 29

Deleting SMS Messages . . . . . . . . . . . . . . . 29

SMS Settings . . . . . . . . . . . . . . . . . . . . 29

7. PC Connection . . . . . . . . . . . 31

Requirements . . . . . . . . . . . . . . . . . . . . 31

Installing the Software. . . . . . . . . . . . . . . . 31

Uninstalling the Software . . . . . . . . . . . . . . 32

Using the Companion Suite . . . . . . . . . . . . 

Editing the Telephone Book . . . . . . . . . . . . . 33

Settings . . . . . . . . . . . . . . . . . . . . . . . 34

Displaying the Toner Level . . . . . . . . . . . . . 34

Printing from Computer . . . . . . . . . . . . . . 35

Scanning . . . . . . . . . . . . . . . . . . . . . . 35

8. Troubleshooting . . . . . . . . . . 37

Paper or Document Jams . . . . . . . . . . . . . . 37

Cleaning. . . . . . . . . . . . . . . . . . . . . . . 37

Appendix . . . . . . . . . . . . . . . . . 38

Glossary . . . . . . . . . . . . . . . . . . . . . . . 38

Abbreviations . . . . . . . . . . . . . . . . . . . . 39

Functions List . . . . . . . . . . . . . . . . . . . . 41

Technical Data . . . . . . . . . . . . . . . . . . . 42

Guarantee terms. . . . . . . . . . . . . . . . . . . 43

EC-DECLARATION OF CONFORMITY . . . . 44

Index . . . . . . . . . . . . . . . . . . . . . . . . 45

3

4

Chapter Safety Instructions

Safety Instructions

In order to avoid possible dangers, damage or malfunctions, please heed the following safety instructions for the setup and operation of your fax machine.

if you see smoke coming from the device, you must immediately pull the mains cable out of the power socket.

Have your fax machine examined by trained professionals at a technical service location.

¿

Make sure that the fax machine is stable and secure, on a smooth, level surface (do not place the machine on carpets or similar surfaces). If the fax machine should

¿

Do not connect the telephone cord or mains cable in areas where there is moisture of any kind. Never touch the mains cable, the mains connection or the telefall, it can be damaged or can cause injury to people, especially small children. The distance between the fax machine and other appliances or objects, must be at least

15 centimetres. Position all cables in such a way that no one will stumble on them, thus avoiding possible injuries to persons and/or damage to the cables or to the fax machine itself. Allow a space of at least

30 centimetres in front of the fax machine, since documents and print-outs are dispensed on the front side of the machine.

phone socket with wet hands.

Do not allow liquids or foreign parts to enter into the fax machine! Otherwise, people using the device are at risk to electric shocks. In addition, the fax machine itself could suffer serious damage. Should liquids or foreign parts nevertheless enter into the machine, you must immediately pull out the mains cable and have your fax machine examined by the trained personnel at a technical service site. Never leave your fax machine

Always avoid direct sunlight as well as immediate proximity to heaters, air-conditioning units, radios, and television sets. If you use an additional cordless telephone, you should maintain a distance of at least 15 centimetres between the laser fax machine and the base station of the cordless device. Otherwise, acoustic disturbances may occur in the cordless telephone device.

outside when it is raining. During a thunderstorm, you should disconnect your fax machine from the electrical

Do not allow children to handle the fax machine without supervision. The packing materials should be kept out of the hands of children.

power source and from the telephone network. If that is not possible, then do not use your fax machine or make any telephone calls. Otherwise, there is a risk of lightning strikes to the user or damage to the fax machine. Before

¿

The area in which you operate the fax machine cleaning the surface of the fax machine, disconnect the device from the electrical power source and from the telephone network. Do not use any liquid or gaseous cleaning agents on your fax machine (sprays, abrasives, etc.) and do not employ cleaning agents that contain alcohol.

must be adequately ventilated, especially if the machine is used frequently. Set up your laser fax machine in such a way that the flow of the exhaust air stream points away from the work station.

¿

The fax machine may not be covered. Do not put your fax machine in closed cabinets or boxes. Do not place the machine on soft surfaces such as carpets or cushions and do not cover the ventilation slits. Otherwise, the fax machine can overheat and catch on fire.

In the event that your fax machine becomes too hot, or

¿

If the casing or the mains cable become damaged in any way, please pull the mains cable out of the power socket. Never cords or mains cables that are not insulated or whose insulation has been damaged without first disconnecting the telephone and mains cable from the network. Only trained personnel from a technical service location may open the housing of your fax machine.

Chapter Safety Instructions

¿

Neither telephone nor fax will operate during power failure.

¿

Never open the toner cartridge. If toner dust escapes, you should avoid allowing it to contact your skin and eyes. Store both new and used cartridges in a place where they will not come into the hands of children. In case of a paper jam, do not forcefully remove the paper, but rather carefully pull it out of the fax machine and throw it away carefully: It is possible that the toner may not be completely set on the print-out, and toner dust could be released into the air. Do not inhale the released toner dust. Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set.

If the LCD should break, a mildly caustic liquid can escape. Absolutely avoid all contact with your skin and eyes.

¿

Your fax machine has been tested in conformity with standards EN 60950-1 and IEC 60950-1 and should only be operated with telephone systems and power equipment that meet these standards. This fax machine was built exclusively for use in the indicated sales region.

It conforms to the regulations of the telephone company of the country. Do not perform any other adjustments and do not carry out any other procedures apart from those described in this user manual.

Ã

Laser-Safety

Your fax machine operates with laser beams. Only a qualified service technician should open the fax machine and carry out service operations; otherwise there is a risk of eye injuries resulting from both visible and invisible laser radiation.

Class 1 laser product

5

6

Overview

Description of the Machine

Cover

Chapter Overview

Document support

Document guide

Document feed slot

Operation panel with

LCD display

Document outlet

Telephone handset with spiral cable

Opening for

Plug’n’Print card

Paper tray

Connections on the Rear Side

Toner cartridge

Print-out and fax outlet

(extendable)

Telephone handset

External device

Telephone cable

USB port

Mains Cable

Chapter Overview

Operation Panel with LCD Display

Symbols on the LCD Display

7

}

— Access telephone book functions

Red lamp v

—If the lamp flashes, please read what is indicated on the display f

SFINE resolution configured

F

PHOTO resolution configured h

FINE resolution configured

I

— Incoming calls during absence

W

— Incoming SMS messages

Green Lamp

»

—It flashes whenever an SMS message has arrived or when a document is waiting to be retrieved from the fax memory

COPY

—Press twice: Make copies automatically. Press once: Modify copies

STOP

—Interrupt an ongoing operation without saving / Eject document

START

—Start a fax transmission or fax reception

h

/

f

/

F

—Set resolution (NORMAL,

FINE

— h

, SFINE— f

, PHOTO

F

)

C

—Delete / One menu step back

W

— Read, edit or send SMS messages

¾

— Select options / Move the cursor on the display

¨

—Print list of functions, jobs, settings / Start quick install / Print out fax journal or telephone book

MENU/OK

—Access functions /

Confirm input

MODE

—Fax reception mode

Manual

,

Fax

,

EXT/

ANSW.

, automatic

º

—List of the last ten numbers dialled

Blue key and

º

—List of last ten callers

R/PAUSE

—Access special functions

Blue key and R/PAUSE—Insert dialling pause

¼

—Dial with handset in place

Blue key and

¼

—Attach additional entry to a fax broadcast

Press the blue key and the corresponding letter key to enter the symbols shown above it

8

Package Contents

Fax machine

Chapter 1. Installation

1. Installation

Unpacking and Connecting

Attaching the Document Support

Insert the document support into the two openings in the cover. The document support should snap securely into place.

Paper tray

Document support

Document outlet tray

Telephone handset and spiral cable

Extending the Print-out and fax outlet tray

Pull the print-out and fax outlet tray out of the paper tray cover.

Starter cartridge

Mains cable

Telephone cable

USB cable

Attaching the Document outlet tray

Insert the document outlet tray into the two openings under the operation panel.

User manual

Installation guide

Installation CD

Chapter 1. Installation

Connecting the Telephone Handset

Plug one end of the spiral cable into the socket on the telephone handset. Plug the other end of the spiral cable into the socket located on the rear side of the machine, which is designated by the symbol

)

.

Connecting the Mains Cable

Insert the mains cable into the connection located on the rear side of the fax machine. Connect the mains cable to the electrical socket.

9

Connecting the Telephone Cable

Once the fax machine is connected to the power supply, the quick install process will immediately commence.

You will be asked to enter your number and name as well as the date and time (see chapter on Settings). If you would like to perform a quick install again, simply press

¨

, and select it with

¾ help page: 2 installation

. Confirm with OK.

Connect the telephone cable to the fax machine by plugging it into the socket located on the rear side of the machine and designated by the word LINE. Insert the telephone plug into your PTT line socket.

Toner Cartridge

New Toner Cartridge

Before you can receive documents, make copies, or print, a toner cartridge must be inserted into the fax machine. Fore this reason, a starter cartridge is supplied with the machine (this cartridge has a capacity of approximately 1,000 pages). The toner level memory for this starter cartridge was set at the factory. The starter cartridge need not be updated with a

Plug’n’Print card. For each additional toner cartridge that you insert into your fax machine, you must update the toner level memory with the Plug’n’Print card provided.

¡

In order to guarantee a good print quality, use only original Belgacom toner cartridges.

Other toner cartridges can cause damage to the fax machine. Use of other toner cartridges also voids the guarantee.

10

Chapter 1. Installation

1

Open the cover by taking hold of both document guides and tipping the cover backward.

4

Remove the black protective foil and other packaging material, but do not yet remove the protective strip from the cartridge.

2

Remove the old toner cartridge, by gripping it at the

recess in the middle and pulling it upward.

5

Shake the new toner cartridge back and forth several times in order to distribute the toner evenly, thereby improving the print quality.

6

Only after removing the other packaging, completely pull off the protection strip located on the left side of the cartridge .

¡

Carefully remove the toner cartridge from the device so that no toner dust spills out.

Take care where you place the toner cartridge, escaping toner dust may soil the surface.

Store opened or used toner cartridges in their original packing or in a plastic bag in order to prevent toner dust from escaping. Dispose of old toner cartridges by turning them in at a waste collection site. Never dispose of toner cartridges by throwing them into fire. Toner cartridges should never be allowed into the hands of children.

Æ

Once you have removed the protection strip, do not shake the toner cartridge any more.

Otherwise, it is possible that toner dust will be released into the air.

7

Place the toner cartridge into your laser fax machine.

The cartridge should snap securely into position.

Never open a toner cartridge. If toner dust is released into the air, you should avoid allowing it to contact your skin and eyes. Do not inhale the released toner dust. Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set.

3

Take the new toner cartridge from the package.

Chapter 1. Installation

8

Close the cover. Make sure that the cover snaps securely into position on both sides.

12

Pull the Plug’n’Print card out of the fax machine.

11

9

new cartridge?

appears on the display. Confirm with OK.

10

Wait until insert card

appears on the display.

Push the Plug’n’Print card of the new toner cartridge into the opening on the left side next to the paper tray, with the contacts facing to the left. (Only the starter cartridge can be used without inserting a

Plug’n’Print card.)

You can interrupt the recharging process at any time by simply pressing STOP. However, the toner level memory must be updated for each new toner cartridge. If you have pressed the STOP key by mistake, you can restart the recharging process as follows:

1

Press ,

62

and OK

2

new black

with

¾

, and confirm with

OK

. Select yes

with

¾

. After a short time, the fax machine will ask you to insert the Plug’n’Print card.

If the toner level of your cartridge is low, then every time you open and close the cover, the following question will appear on the display: black=new?

If you have not installed a new cartridge, press STOP. If you have installed a new cartridge, press OK and follow the description set forth above.

¡

Should the error message

Cannot read card appear on the display, you may have inserted the Plug’n’Print card incorrectly. The contacts must face to the left as you insert the card into the machine.

11

It may take a moment to update the cartridge. When the process is completed, the following appears on the display: action completed / remove card

Displaying the Toner Level

Æ

Whenever you insert a new toner cartridge, you must update the toner level memory of your fax machine with the Plug’n’Print card that is included with the new cartridge. Your fax machine registers the extent of toner usage for every printout and calculates the toner level of the cartridge based on this. The indicated toner level is only meaningful if you update each new toner cartridge with the Plug’n’Print card provided.

1

Press ,

62

and OK.

2

cart capacity

with

¾

and confirm with OK. The toner level of the toner cartridge is indicated by a percentile value between 100 percent

(full) and 0 percent (empty).

3

Pressing will return you to the previous menu step; pressing STOP will return you to the root menu.

12

Paper

Before your fax machine will be ready to make copies or receive faxes, you must load paper into the machine.

Use the following paper sizes: A4, 210 × 297 millimetres.

Your fax machine works with normal copier paper and with typewriter paper (60 to 90 g/m 2 ).

Chapter 1. Installation

¡

Forms that have been printed out by a laser printer are not suitable for further printing.

This can lead to a paper jam. If a paper jam should occur, follow the suggestions set forth in the chapter entitled Troubleshooting / Paper Jam.

5

Press the paper down until the lever (A) snaps into place at the rear of the paper tray.

Loading Paper

1

Pull out the paper tray.

2

Separate the paper sheets by fanning them out, then align them by tapping edge of the stack lightly against a flat surface. This will prevent several sheets of paper from being drawn in all at once.

6

Place the cover back on the paper tray. Push the paper tray into the fax machine all the way to the stopping point.

3

Remove the cover from the paper tray. Put in only as much paper as will fit under the raised limit markers on the upper edge of the paper tray (see also the drawings on the cover of the paper tray). You can load up to 250 sheets into the paper tray.

Æ

Do not pull out the paper tray while the fax machine is in the process of printing. This can lead to a paper jam. If a paper jam should occur, follow the suggestions set forth in the chapter entitled Troubleshooting / Paper Jam.

Special Telephone

Connections

ISDN Systems

4

If you would like to print on an input sheet (for example, forms or stationery), place the input sheet face down in the paper tray, with the top of the page toward the rear.

Your fax machine is an analogue fax machine (Group 3).

It is not an ISDN fax machine (Group 4), and therefore it cannot be operated directly on an ISDN connection.

In order to do this, you need either an analogue adapter or a connection for analogue terminals. For additional information, please consult the user manual of your ISDN system or ask your telephone service provider.

Chapter 1. Installation

Private Branch Exchange / PABX

Private branch exchanges (PABX) are customary in all larger businesses. Before making a telephone call or sending a fax, you must press an outside line access code in order to get a connection to the public telephone network from a private branch exchange.

1

Press ,

15

and OK. Select network type

with

¾

. Confirm with OK.

2

pstn

or pabx

with

¾

.

3

Confirm

OK

. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Additional Devices

You can connect other devices to your PTT line apart from your fax machine, for example, cordless telephones, answering machines or modems. If you would like to utilise special peripheral equipment with your fax machine, you should contact your dealer.

If you are using cordless telephone with SMS function on the same connection, then the specific device at which you will receive and SMS message will depend on the specific manufacturer. Only one of the devices will receive the SMS message. Try to turn off the SMS reception on your cordless telephone.

If you are operating the fax machine within a PABX, use function 15 to set the machine to the appropriate length for internal numbers and to set the code that must be dialled in order to access a public telephone line.

1

Press , with

15

and OK. Select

Prefix

¾

. Confirm with OK.

2

Input the appropriate length for internal numbers.

The default is

10

. Delete the digits with the

\ key. Assume the longest internal number, then add one digit to that. For example, if your direct dial numbers consist of four digits, then you should input

5

.

3

Confirm

OK

.

Connection to the Fax Machine

You can connect additional devices directly to your fax machine. In particular, you may connect external answering machines in the following manner: Plug the telephone cable of the peripheral device into the EXT socket (RJ-11 connection) of your fax machine.

4

Input the outside line access code that is required in order to reach the public telephone network. In most cases, this will be

0

. (If necessary, you may want to ask your telephone system provider.) If you connect your peripheral device via the EXT socket, the fax switch of the machine will function optimally and will be able to control the peripheral devices (see the chapter Settings / Fax Reception Mode).

5

Confirm

OK

. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

¡

Once these settings are in place, you will no longer need to prefix the outside line access code every time you enter an external number. The fax machine will automatically add the outside line access code in front of numbers that are longer than the configured direct dial numbers.

13

14

Chapter 1. Installation

Connection to the Telephone Line

You can connect additional devices to the same telephone socket. Make sure the fax machine is the first device connected to the line.

Variant 1

Interruption of Ringing

If you pick up the handset at an additional telephone that is connected to another telephone socket and the fax machine continues to ring, you can disconnect the fax machine from the telephone call by pressing

**

on the additional telephone.

Variant 2

Easylink

The Easylink function provides assistance in the use of external devices that are connected to the same telephone line. To this end, additional telephones must be set to the tone dialling mode (DTMF tones). Refer to your telephone’s user manual to determine how you may set your device to the tone dialling mode.

Starting Fax Reception

If you lift up the handset on the fax machine and hear a whistling tone or silence, you are receiving a fax call. Press

START

and then hang up. The fax machine is receiving a fax transmission.

If you get a fax call and pick up the handset at an additional telephone—rather than the fax machine itself— then press

*5

, in order to start the fax reception.

Chapter 2. Settings

2. Settings

Entering Your Telephone

Number and Name

When needed, your fax machine can print out lists containing the most important functions and settings of the machine. Press the key

¨

on the fax machine. Select with

¾

whether you would like to print out the help page: 1 functions list

or the help page:

5 setup

. Confirm with OK. You can also print out the function menu by pressing MENU/OK,

41

and OK.

The list of settings can also be printed out by pressing

MENU/OK

,

44

and OK.

¡

Open the menu functions with MENU/OK.

Return to the previous menu step by pressing C. Move the cursor on the display with

¾

.

Delete single numbers and letters with C or

\

. To interrupt an operation in progress and return to the root menu without saving, press STOP.

Your number and name, entered using function 14, will appear in the page header of every fax you send and as the sender identification of your SMS messages. In each case, up to 20 different characters are available to you.

1

Press ,

14

and OK.

2

Enter your fax number with the number keys, for example,

00 32 123 45

… To enter a plus sign, simultaneously press the blue key and Q.

You may add a space by pressing the

½

key. Confirm your entry by pressing OK.

Setting the Language

1

Press , guage on the display.

12

and OK to set the lan-

2

Select the desired language by pressing

¾

.

3

Confirm

OK

. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

3

Enter your name using the letter keyboard. To enter capital letters, press

+

and the desired key simultaneously. You may add a space by pressing the

½

key.

The symbols are displayed directly above the letter keys. To enter symbols, press the blue key and the corresponding letter key simultaneously. It is not possible to insert a symbol as the first character of your name.

4

Confirm

OK

. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Page Header

Setting the Date and Time

1

To set the date and time on the display, press MENU/

OK

,

13

and OK.

2

Enter the date and time in the following manner:

08 08 05 14 00

for August 8th,

2005, 2:00 pm.

3

Confirm

OK

. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Your name and number appear in the page header of each fax transmission. If you do not wish to send out your information, you can turn this function off.

1

Press ,

16

and OK.

2

tx header

with

¾

and confirm with

OK

.

3

¾

, select whether or not the page header should appear on every fax transmission.

4

Confirm

OK

. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

15

16

Chapter 2. Settings

Ring Tone

Volume

With the function 18, you can set the volume of the ring tone. Three different levels of volume are available to you.

To turn off the ring tone entirely, select off

. Your fax machine will automatically receive incoming faxes without ringing. If your fax machine is set to the manual reception mode, you can neither hear nor receive incoming fax calls (see chapter entitled Setting the Fax Reception

Mode).

1

Press ,

18

and OK.

2

Select the desired volume level with

¾

. You have three levels of volume available to you ( low

, medium

, high

) or off

.

Entering the PIN Code

1

Press ,

27

and OK.

2

answer code

with

¾

and confirm with

OK

. Enter a four-digit PIN code.

3

Confirm

OK

. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Activation/Deactivation

1

Press ,

27

and OK.

2

activation

with

¾

and confirm with

OK

.

3

Enter the four-digit PIN code and confirm by pressing OK. Select with

or without

with

¾

.

3

Confirm

OK

. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

4

Confirm

OK

. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Resolution

With the h

/ f

/

F

key, you can set the resolution for fax reception or for fax transmission. The symbol of the selected resolution appears in the display:

Printing Out Fax Transmissions

1

Press ,

27

and OK.

2

print

with

¾

and confirm with OK. Enter the four-digit PIN code.

NORMAL

—for documents without special features h

/FINE

—for documents with small print or drawings f

/SFINE

— for documents with many details

F

/PHOTO

—for photographs

3

Confirm

OK

. The stored fax transmissions are printed out and deleted from the fax memory. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

¡

With function 16, you can select the default resolution setting. Press MENU/OK,

16 and OK. Select

Resolution

with

¾

, then press OK. Select the desired resolution and confirm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Locking the Machine

With the locking function, you can prevent unauthorised persons from using your fax machine. You can lock either the entire keyboard or the number pad of your fax machine.

Protected Fax Reception

You can secure your fax reception with a code. In that case, incoming faxes are not printed out, but rather are stored in the fax memory. Only after entering a PIN code can you print out these fax transmissions. With function

27, you can input a PIN code, activate the secured fax reception mode or print out stored fax transmissions.

Entering the Code

You must first enter a code for activating or deactivating the lock.

1

2

Press locking with OK.

,

61 code

and OK.

with

¾

and confirm

3

Enter a four-digit code and confirm by pressing

OK

.

Chapter 2. Settings

4

Enter the code again for confirmation purposes, then press OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Setting the Fax Reception

Mode

If you have already saved a code, the device will ask you to provide the old code first before you can enter a new code.

Locking the Keyboard

1

Press ,

61

and OK.

2

lock keybd.

with

¾

and confirm with

OK

.

The built-in fax switch makes it possible to carry on a telephone conversation, send and receive faxes, and run additional devices on a single telephone PTT line. Four

FAX

,

EXT/ANSW.

(answering machine),

AUTOMATIC

or manual

. Press the MODE key to select the desired operating mode. The selected fax reception mode appears on the display.

Æ

Select the EXT/answering machine, fax or manual mode if you have connected additional devices to the EXT socket of your machine.

3

Enter the four-digit locking code and confirm by pressing OK. Select with

with

¾

.

4

Confirm

OK

. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

All of the keys on the fax machine are now locked. Only after entering of the correct code will it be possible to access functions or enter numbers. The lock will turn itself on again after each use of the fax machine. You can cancel the keyboard lock by repeating this process and selecting without

under step 3.

Setting the Number of Rings

The fax switch of your machine distinguishes between fax transmissions and telephone calls. Furthermore, the fax switch can also control additional devices that you have connected to your fax machine through the EXT socket.

You can set the number of ring signals for the fax reception mode with function 17.

1

Press ,

17

and OK.

2

¾

to select from the list of possible ring settings. You can set between 0 and 5 rings.

Locking the Number Pad

1

Press ,

61

and OK.

2

lock number

with

¾

and confirm it by pressing OK.

3

Confirm

OK

. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

3

Enter the four-digit locking code and confirm by pressing OK. Select only direct.

with

¾

.

4

Confirm

OK

. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Manual Mode

In the

Manual

mode, your fax machine behaves like a normal telephone. If you receive a fax call, you must start fax reception manually (either a whistle tone or silence will be heard in the handset). In order to receive the fax, you must press START. Automatic reception is not possible with this setting. The

Manual

mode is useful if you would like to receive faxes on a connected computer.

The number keys on the fax machine are now locked. You can cancel the lock on the number pad by repeating this process and selecting

Free

under step 3.

Energy Saving Mode

Fax Mode

In the

Fax

mode, the machine will ring for as many times as you have set with function 17. Then the fax reception switches on. You should select this mode if you primarily receive faxes at your fax machine.

Your fax machine switches into the energy saving mode by default. It is not necessary for you to set the device to this mode. Whenever you receive a fax or if you would like to print or make a copy, your fax machine will automatically switch back from its energy saving mode to its operating mode.

If you lift up the handset on an additional telephone that is connected to the EXT socket, and you hear that you are receiving a fax call (whistling tone or silence), you can start the fax reception process by pressing

*5

, or by pressing START on the fax machine.

17

18

EXT/Answering machine Mode

You should set the device to this mode if you have additional devices connected to the EXT socket of your fax machine, especially an external answering machine. If an additionally connected answering machine receives a call, your fax machine will check to determine whether or not the incoming call is a fax transmission. If the device recognises a fax signal, it will automatically receive the fax transmission. If you do not have an answering machine connected or if a connected answering machine does not accept the call, the fax machine will take over the call after a predetermined number of rings and automatically receive any possible fax transmission being sent.

If you lift up the handset on an additional telephone that is connected to the EXT socket, and you hear that you are receiving a fax call (whistling tone or silence), you can start the fax reception process by pressing

*5

, or by pressing START on the fax machine.

¡

To use this function, additional telephones must be set to the tone dialling mode

(DTMF tones). (See the chapter entitled Instal-

lation

/ Easylink).

Automatic Mode

If the

Automatic

mode is active, the fax machine will check to determine whether the incoming call is a fax transmission or a telephone call. The fax machine will automatically receive fax transmissions. While the fax machine is checking the call, it continues to ring. You can accept telephone calls at any time. After a predetermined number of rings, the fax machine will take over the call and automatically receive a possible silent fax transmission.

Chapter 2. Settings

Chapter 3. Telephone

3. Telephone

Making a Telephone Call

Dial the desired number, then pick up the handset. If you are loading entries from the telephone book, it is possible to edit the numbers after you have loaded them.

For example, you can add or delete prefixed numbers or direct dial numbers.

To dial without lifting up the handset, press

¼

. You will hear the dial tone from the loudspeaker; the dialling process will commence immediately.

3

Enter a name using the letter keyboard. To enter capital letters, press

+

and the desired key simultaneously. You may add a space by pressing the

½

key.

The symbols are displayed directly above the letter keys. To enter symbols, press the blue key and the corresponding letter key simultaneously. It is not possible to insert a symbol in the first space for a name. Confirm with OK.

4

Enter the number using the number pad. Confirm with OK.

5

Select the speed for fax transmissions to this recipient. Normally you can select the highest speed. When poor connection quality is known beforehand—with an overseas fax recipient, for example—you should select a slower speed in order to save time and telephone costs for the automatic adjustment.

You can also lift up the handset first, then dial a number; the connection will be made immediately. At this stage, any numbers that have been incorrectly entered can no longer be changed.

¡

Move the cursor on the display with

¾

.

C

or

Delete individual numbers and letters with

\

. To interrupt an operation in progress and return to the root menu without saving, press

STOP

.

Using the Telephone Book

1

}

.

2

search

with

¾

and confirm by pressing

OK

.

Redialling

The last ten numbers dialled are stored in the redial list.

1

º

.

2

Select the desired number by pressing

¾

. To edit the number, press OK. Move the cursor with

¾

; use C to delete individual digits.

3

Pick up the handset; the dialling process begins.

3

Enter the initial letters or select an entry from the list by using

¾

.

4

Lift up the handset, or—if you would like to send a fax—press START.

¡

The function search

works even while you are conversing on the telephone.

Editing Entries

1

}

.

2

modify

with

¾

and confirm by pressing

OK

.

The Telephone Book

With the

}

key, you can access the telephone book functions. You can store new entries, search for entries as well as set and edit groups. Your fax machine’s memory will hold approximately 200 entries; the exact number depends on the length of the names and numbers. The entries can be up to 20 characters in length.

3

Enter the initial letters or select the entry you would like to change with

¾

. Confirm with OK.

4

Change the stored name, the number and the transmission speed. Move the cursor with

¾

. Delete individual letters or numbers with C, or with

\

.

5

Confirm the changes by pressing OK.

Saving New Entries

1

}

.

2

add name

with

¾

and confirm by pressing OK.

Deleting Entries

1

}

.

2

cancel

with

¾

and confirm by pressing

OK

.

19

20

Chapter 3. Telephone

3

Enter the initial letters or select the entry you would like to delete with

¾

, then press OK.

4

Confirm the deletion by pressing OK.

a recipient from the telephone book, press

}

.

Confirm with OK.

6

If necessary, enter a new number for the group. Confirm with OK.

Quick Search

You can access the stored directory entries by using the letter keyboard. If your fax machine is in the root menu, enter the initial letters or the name of the desired entry. Your fax machine will show you the telephone book entries for the corresponding letters. Select the desired number by pressing

¾

. Lift up the handset, or—if you would like to send a fax—press START.

Deleting a Group

1

}

.

2

cancel

with

¾

and confirm by pressing

OK

.

3

Select the group that you would like to delete, then press OK.

4

Confirm the deletion by pressing OK.

Groups

You can combine several telephone book entries into a single group. If you select this group as the recipient of a fax or an SMS message, the transmission is sent to all the members of the group (see the chapter entitled Fax /

Broadcasting). Your fax machine can store ten different groups.

Creating Groups

1

}

.

2

add list

with

¾

and confirm your selection by pressing OK.

Chain Dialling

Before the dialling process begins, you can freely combine and edit telephone book entries, manually entered digits, numbers from the redial list or numbers from the caller list. For example, if you have saved the telephone number prefix of an inexpensive telephone service provider (callby-call) as a telephone book entry, select this entry and manually enter the subsequent telephone number or select another number from the telephone book, the redial list or the caller list.

Printing the Telephone Book

3

Enter a name for the group. Confirm your entry by pressing OK.

4

}

and add entries from the telephone book. Enter the initial letters or make your selection with

¾

. Confirm by pressing OK. Press

} and add additional recipients to the group. Terminate the entry process by pressing OK.

5

Enter a group number from

1

to

9

and confirm your entry by pressing OK. The group is now saved.

Your fax machine can print out a list of the stored telephone book entries and groups. Press lect

}

and seprint

with

¾

. Confirm with OK. The list is printed.

¡

You can also obtain a print-out of the telephone book by pressing

¨

, then selecting help page: 4 directory

with

¾

. Confirm with OK. The list is printed.

Editing a Group

1

}

.

2

modify

with

¾

and confirm by pressing

OK

.

Additional Telephone

Services

3

Select the group that you would like to edit by pressing

¾

. Confirm with OK.

4

If necessary, enter a new name for the group. Confirm with OK.

You can use additional telephone services with your fax machine, for example, call waiting, call toggling and call forwarding. To do this, these services must be enabled for your telephone line. To find out whether or not these services are available for your telephone line and to learn how you can make use of them, contact your telephone company. Press the R/PAUSE key, to access the additional tele phone services on your fax machine.

5

You can delete or add entries. Move the cursor with

¾

; use C to delete individual recipients. To add

Chapter 3. Telephone

Calling Line Identification

Your fax machine will show a caller’s telephone number before you pick up the handset. To make use of this function, Calling Line Identification Presentation (CLIP) must be enabled for your telephone line. Contact your telephone company to inquire about whether or not this additional function is available for your line. The number will not be shown if the caller suppresses his number.

If you receive a telephone call during your absence, the symbol

I

will appear. The caller’s number will appear in the display. Your fax machine will store the telephone numbers of the last ten calls.

1

Press the blue key and

º

. The list of the last ten callers will appear on the display.

2

Select an entry by pressing

¾

. New entries are marked with a star “

*

”.

3

To call back, pick up the handset.

¡

If the number of the rings has been set to zero with function 17, then the telephone numbers of callers who have directed their calls to additionally connected telephones are not shown.

21

22

Chapter 4. Fax

4. Fax

As much as possible, use fax documents printed with darker coloured text (black or dark-blue). Yellow, orange and green are not suitable.

Æ

Do not place any documents in your laser fax machine that …

… are wet, that have been edited with correction fluid, that are soiled or that have a coated surface. Do not place foils or endless papers into your fax machine as documents.

… that are written on with a soft pencil, with paint, chalk or charcoal.

… that you have taken from newspapers or magazines

(printer’s ink smudges!).

… that are held together with office or notebook staples or with tape or glue. Place into your fax machine only single sheets without paper clips or adhesive binding of any sort.

… that are pasted with note papers.

… that are too thick or too thin (card stock or tissue paper).

… that are creased, crumpled or torn

Use documents of sizes (210 × 297 millimetres) with 60 to 90 g/m 2 . Do not use any documents that are smaller than A4. You can put in up to 20 documents at a time.

Inserting Documents

¡

Separate the documents by fanning them out, then align them by tapping the edge of the stack gently against a flat surface. This will prevent several sheets of paper from being drawn in all at once.

1

Insert the document face down into the document feed slot. The lower most document is sent first.

2

Push the document guide inwards, so that it lies level on the documents.

Press STOP to eject the document without sending it.

Sending a Fax

1

Dial the desired fax number. You can enter a number with the number pad, or you can select an entry from the telephone book, the redial list or the caller list:

Manual

Enter the number using the number pad.

Telephone

Press

}

, select search and confirm with OK. Select the desired number by pressing

¾

.

Chapter 4. Fax

Redial list or caller list:

To select a number from the redial list, press

º

and

¾

. To select a number from the caller list, press the blue key and

º

and

¾

.

Transmission Report

2

To start the fax transfer, press START.

If the connection to the fax recipient cannot be made— for example because the line is busy—your fax machine will try to make that connection again after short time.

After two additional attempts, the fax machine will discontinue the automatic redial process. If you would like to terminate the redial process prior to this, press

STOP

.

¡

The contrast setting is automatically adjusted to the document. If you would like to specify the contrast yourself, use function 24, time-deferred sending.

Manually Sending a Fax

Your fax machine will print you a transmission report— depending on its settings—after it has sent out a fax. This report indicates whether or not the fax has reached the intended recipient. Four different settings are available for the transmission report.

1

Press ,

25

and OK. Select one of the following options:

with

—After every error-free fax transfer, a transmission report is printed out. A transmission report is also printed in cases in which a fax transfer is not successfully completed because the recipient’s line is busy.

without

—No transmission report will be printed. However, the fax machine will nonetheless save all fax transfers in its memory. You can print out the transmission report by using the fax journal.

If the fax memory is full, no additional fax documents can be read in. However, you can still send faxes manually:

always

—The transmission report will be printed out after each successful fax transfer as well as after interrupted transfers.

1

Insert the document as described under Inserting

Documents.

on

—The transmission will only be printed out if the fax transfer was not successfully completed or if it was terminated prematurely.

2

Lift the handset or press the loudspeaker key

¼

.

3

Enter the desired number or select an entry from the telephone book, the redial list or the caller list.

4

Press . Hang up the handset. The document will be scanned and sent.

2

Confirm

OK

. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

¡

These settings also apply to SMS transmission reports.

Fax Reception

Speed

The device adjusts the transmission speed to the quality of the telephone line. You can normally use the highest speed. If you would like to select a lower speed, for instance to send a fax overseas, set this using function 21 before sending the fax. This saves time and money that would result from the automatic adjustment.

If you have not changed the factory settings, received faxes will be printed out automatically. If there is no paper in the paper tray or if you have not inserted a toner cartridge, the fax machine will save all incoming faxes in its memory. The fax memory can store up to 120 pages.

1

Press ,

21

and OK.

2

Select the desired speed with

¾

.

The green lamp

»

on the operation panel will flash whenever there is a fax present in the fax memory. After you have loaded paper into the fax machine or inserted a new toner cartridge, press START to print out the stored faxes.

3

Confirm

OK

. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

23

24

Chapter 4. Fax

Sorted Print-Outs Broadcast Transmissions

If your fax machine receives fax transmissions with multiple pages, it will sort the pages as it prints them out. The pages that were received last will be dispensed first. You have the option of turning this function off:

You have two options for sending a fax transmission to several recipients: You can either enter the numbers of the individual recipients one-by-one or you can select a group from your telephone book. In the latter case, your fax machine will send the fax to all members of this group: You cannot edit the individual entries.

1

Press ,

28

and OK.

2

sorted print

with

¾

, then press OK.

Select without

with

¾

. Select with

to turn on the function.

Broadcast Transmissions to Individual

Recipients

1

Insert the document face down into the document feed slot. The lower most document is sent first.

3

Confirm

OK

. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Printing Multiple Copies

You can apply settings to your fax machine whereby multiple copies of fax transmissions are printed out upon reception.

1

Press ,

28

and OK.

2

nbr of copies

with

¾

and confirm by pressing OK. Enter a value between 1 and 99.

2

Enter a number using the number pad, or simply select an entry from the telephone book. Press

}

, select search

and confirm with OK. Make your selection from the list of entries with

¾

. You can also select numbers from the redial list or from the caller list. Press

º

or the blue key and

º

, then select the desired number with

¾

.

3

Press the blue key and

¼

. Using the number keyboard, add additional numbers manually—either from the telephone book, the redial list or the caller list. You can enter up to ten numbers. Between the individual recipients, press the blue key and

¼

.

3

Confirm

OK

. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

4

To begin the fax transfer, press START. You can interrupt the process at any time, by pressing STOP.

Time Stamp

Broadcast Transmissions to a Group

1

Insert the document face down into the document feed slot. The lower most document is sent first.

The machine prints the date and the exact arrival time on every incoming fax received. This allows you to document the exact time at which you have received a fax transmission. A memory buffer in the fax machine ensures that the correct date and time of reception will be maintained even after a power loss.

2

Select a group from the telephone book. Press

}

, select search

and confirm with OK. Select a group by pressing

¾

.

If the time stamp function is activated, incoming faxes will be stored in the fax memory. As soon as the last page has arrived, the arrival time is stored and the fax machine prints out all the pages. The stored date and the time will appear on the page header.

You can enter additional groups or individual numbers. Press the blue key and

¼

. Select an additional group or choose entries from the telephone book, the redial list or the caller list; alternatively, you may enter additional numbers manually using the number pad.

3

Confirm

OK

.

1

If you would like to turn this function off, press

MENU/OK

,

26

and OK.

2

without

with

¾

. Select with

to turn the function on.

3

Confirm

OK

. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

4

To begin the fax transfer, press START. You can interrupt the process at any time, by pressing STOP.

If your fax machine is not able to reach one of the recipients because the line is busy or if the connection cannot be made, the document will still be sent to the other recipients on the list. After the fax machine has dialled the numbers of all recipients, it will try again to call the recipients who were not reached on the first attempt.

Chapter 4. Fax

Time-Deferred Sending

With this function, you can send fax transmissions at a later time—within a 24-hour period. For example, you can use this feature to take advantage of better telephone rates or to send a fax to a recipient who can be reached only at certain times.

Time-Deferred Polling

1

Press ,

22

and OK.

2

Enter the number from which you would like to poll a fax or select an entry from the telephone book, the redial list or the caller list. Press OK.

1

Insert the document face down into the document feed slot. The lower most document is sent first.

2

Press ,

24

and OK.

3

Enter the time at which the document should be polled, for example

14 00

for 2:00 pm. Press

OK

.

3

Enter the desired number or select an entry from the telephone book, the redial list or the caller list.

¡

You can enter additional recipients and send the fax transmission as a broadcast by pressing the blue key and

¼

.

4

Confirm

OK

.

4

The fax machine is ready to poll the document. The number will now appear on the display as well as the time at which the machine will poll the fax transmission. You can continue to carry on telephone conversations or send other fax transmissions during this time.

Polling Send

You can prepare documents in your fax machine that can be polled by other machines.

5

Enter the time at which the document should be sent, for example

14 00

for 2:00 pm. Confirm with OK.

6

Select the desired contrast with

¾

. Confirm with

OK

. After a short warm up phase, the fax machine will read the document into the fax memory and will send out the fax at the specified time.

To cancel a scheduled fax transmission, simply delete the document from the jobs list. Press MENU/OK,

53 and OK. Select the fax transmission that you would like to delete by pressing

¾

. Confirm twice with OK (see also the chapter entitled Jobs). Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

1

Insert the document face down into the document feed slot. The lower most document is sent first.

2

Press ,

23

and OK.

3

Select simple

With the setting

or multiple

with

¾

. simple

, the document can be polled only once. If you select multiple

, the document can be freely polled any number of times.

Confirm with OK.

4

Select the desired contrast with

¾

. Press OK. After a short warm up phase, the fax machine will store the document in the fax memory.

Fax Polling

With the fax polling function, you can retrieve documents that lie ready in a dialled fax machine. It also is possible to prepare documents in your fax machine that can be polled by other machines.

Immediate Polling

1

Press ,

22

and OK.

2

Enter the number from which you would like to poll a fax or select an entry from the telephone book, the redial list or the caller list. Press START.

To terminate the polling readiness, simply delete the document from the jobs list. Press MENU/OK,

53 and OK. Select the fax transmission that you would like to delete by pressing

¾

. Confirm twice with OK (see also the chapter entitled Jobs). Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Fax Polling with a Sub-address

If you would like to poll a fax from a direct dial number or from a sub-address—for example, if you wish to make use of a certain service provided by a fax database supplier with several different fax polling offers—you can append the direct dial number or the sub-address to the fax number with a dialling pause.

25

26

Chapter 4. Fax

Enter the fax number. Add a dialling pause to the number by pressing the blue key along with R/PAUSE. Now enter the direct dial number, for example

12345

R/PAUSE

play:

12

. A

/

for pause will appear on the dis-

12345/12

. The sub-address is not dialled until after the fax connection with the main number has already been established.

Immediate Job Execution

Press MENU/OK,

51

and OK. Select the job that you would like to execute immediately by pressing

¾

, then press OK. The transmission or polling will commence immediately. You may terminate the process by pressing STOP.

Journal

The fax journal contains a list of the last 30 telephone calls, faxes and SMS messages that you have either received or sent. A print-out of the fax journal is automatically dispensed after the completion of 30 transfers. You can print out the fax journal at any time.

You have two options to choose from: Press

¨

. Select help page: 3 logs

and confirm with OK. The print-out of the fax journal is now dispensed. You can also print out the fax journal by pressing MENU/OK,

42

and OK.

Changing a Job

Press MENU/OK,

52

and OK. Select the job that you would like to change by pressing

¾

, then press

OK

. Enter the desired changes and confirm by pressing

OK

. To interrupt an operation in progress and return to the root menu without saving, press STOP.

Deleting a Job

Press MENU/OK,

53

and OK. Select the job that you would like to delete by pressing

¾

, then press

OK

. Confirm the deletion by pressing OK. To interrupt an operation in progress and return to the root menu, press STOP.

Jobs

All fax and SMS transmissions that have just been sent, that have been prepared for polling or that are to be sent at a later time are present on in the jobs list. By pressing

MENU/OK

,

5

and OK, you access the “Jobs” function. You can immediately execute jobs as well as change or delete them; in addition, you can either print out individual jobs, or obtain a printed list of all pending jobs.

Printing a Job

Press MENU/OK,

54

and OK. Select the job that you would like to print out by pressing

¾

, then press

OK

. The print-out of the job is now dispensed.

Print-Out of the Jobs List

Press MENU/OK,

55

and OK. The fax machine will print out a list of all pending jobs.

Jobs appear in the display one-at-a-time:

You can also obtain a print-out of the jobs list by pressing

¨

and selecting help page: 6 commands

. Confirm with OK. A print-out of the jobs list will now be dispensed.

After the job number and job status indicator, you will find the fax number to which a fax is to be sent or from which it is to be polled. Documents on the jobs list can fall into the following categories with regard to their status: tx

—Time-deferred sending doc

—Polling send pol

—Time-deferred fax polling tr.

—Job in progress

SMS

—SMS transmission

Chapter 5. Copier

5. Copier

You can copy documents with your fax machine. You have two different options available for copying. It is possible either to make copies automatically or to adjust the copies through your own settings.

Use documents of sizes A4 (210 × 297 millimetres) with 60 to 90 g/m 2 . Do not use any documents that are smaller than A4. You can put in up to 20 documents at a time.

Push the document guide inwards, so that it lies level on the documents.

Press STOP to eject the documents without copying them.

Making Copies Automatically

Press the COPY key twice. The copying process now commences.

¡

Separate the documents by fanning them out, then align them by tapping the edge of the stack lightly against a flat surface. This will prevent several sheets of paper from being drawn in all at once.

Adjusting Copies

1

Press

COPY

key. You have the following options available:

2

Enter the number of copies you would like to make of the document. You can make up to 99 copies of a document. Confirm with OK.

Insert the document face down into the document feed slot. The lower most document is sent first.

3

Select the resolution. You have a higher resolution available to you for copying than you have for fax transmissions. Select the desired resolution with

¾

:

Resol.: fast

—For documents without drawings or fine details

Resol.: quality

—For documents with small print or drawings

Resol.: Photo

—For the highest resolution with .

4

You can make copies of the document that are enlarged or that are compressed in size. Size compression is possible down to 25 percent of the size of the original, and enlargements of up to 400 percent can be made. Enter the desired value using the number pad and confirm your entry by pressing OK.

5

Select the desired contrast with

¾

. Confirm with

OK

. The copying process now commences.

27

28

Chapter 6. SMS

6. SMS

(Short Message Service)

5

With a sub-address, you send an SMS message to a certain fax machine that is connected to a telephone line along with several other devices. If the recipient has a sub-address, enter it here.

You can send and receive SMS (Short Message Service) messages with your Laserfax machine. Your fax machine is pre-set to use this function; however, use of these services is dependent on the particular country and telephone network. Ask your telephone system operator whether

SMS operation is possible and whether you must be registered to make use of it. In the event that problems arise, or changes to your device are required, please contact your telephone provider.

¡

Return to the previous menu step by pressing C. Move the cursor on the display with

¾

. Delete individual numbers and letters with C or

\

. To interrupt an operation in progress and return to the root menu without saving, press STOP.

6

W

. The fax machine will now send the SMS message. After sending the SMS message, your fax machine will print out a transmission report in accordance with its settings (see the chapter entitled

Fax

/ Transmission Report).

¡

You can also access the function by pressing MENU/OK, send SMS

31

and OK.

Sending to Multiple Recipients

1

W

, select send SMS

with

¾

and confirm with OK.

2

Enter the text as described above, then press

W

.

Sending SMS Messages

1

W

, select send SMS

with

¾

and confirm with OK.

2

Enter the text that you would like to send. You can enter a maximum of 160 characters.

¡

To enter capital letters, press

+

and the desired key simultaneously. You may add a space by pressing the

½

key. The symbols are displayed directly above the letter keys. To enter symbols, press the blue key and the corresponding letter key simultaneously. Press

J

to begin a new paragraph. Pressing COPY to obtain a print-out of your SMS message before sending it.

3

Enter the number of the first recipient using the number pad, or select an entry from the telephone book or the redial list.

4

Press the blue key and

¼

, and enter another number. You can add up to ten recipients.

5

W

to send the SMS message.

Receiving SMS Messages

When you have received an SMS, the green light will shine on your fax machine, and the

»

W

symbol will appear on the display. The fax machine will automatically print out incoming SMS messages. If you have turned the automatic printing function off, the SMS messages will be stored.

3

W

when you have finished entering your message.

Reading SMS Messages

4

You can enter a number with the number pad or you can select an entry from the telephone book, the redial list or the caller list:

1

W

, select read SMS

with

¾

and confirm with OK.

Manual

Enter the recipient’s telephone number, then press

W

.

Telephone

Press

}

, then select the desired entry from your telephone book by pressing

¾

. Press

W

.

Redial

Press

W

.

º

, then select the desired number from the redial list by pressing

¾

. Press

2

The number of the last message as well as the date and time of its reception will be displayed. Unread messages are marked with a star “

*

”. Select the desired SMS message by pressing

¾

and confirm your selection with OK.

3

Move the cursor within the SMS message with

¾

.

Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

¡

You can also access the function by pressing MENU/OK, read SMS

32

and OK.

Caller list:

To select a number from the caller list, press the blue key and

º

. Press

W

.

Chapter 6. SMS

Printing SMS Messages SMS Settings

If you have turned the automatic printing function off, use this function to print your SMS messages.

1

W

, select print SMS

with

¾

and confirm with OK.

2

¾

to select the SMS messages that you would like to print:

all

—Confirm by pressing OK. All SMS messages stored in the fax memory will now be printed.

¡

You can also access the function print

SMS

by pressing MENU/OK,

34

and

OK

.

If you have set the country in which you will be operating your fax machine with function 11, the machine will automatically select the correct SMS settings (see the chapter entitled Settings / Setting the Country). If you would like to use different settings, you can change these with functions 35 and 36.

selected

—Confirm by pressing OK. Select the

SMS message that you would like to print out by pressing

¾

. Confirm with OK.

new

—Confirm by pressing OK. All new messages will now be printed.

Numbers of the SMS Center

The numbers that you need in order to send and receive

SMS messages are stored under

SMS centers

. If you should require other numbers, you can change these with function 36. In case of doubt, you should ask your telephone provider for the correct information.

1

Press ,

36

and OK. Select

SMS center 1

with

¾

. Confirm with OK.

2

send n°

and confirm with OK. Enter the number through which your fax machine should send SMS messages. Confirm with OK.

Deleting SMS Messages

3

receive n°

and confirm with OK. Enter the number through which your fax machine should receive SMS messages. Confirm with OK. Pressing

C

will return you to the previous menu step; pressing

STOP

will return you to the root menu.

Your fax machine can store up to 30 SMS messages. If the memory is full, no additional SMS messages can be received. To free up space in the memory, you should delete some SMS messages.

1

Press ,

33

and OK.

2

¾

to select the SMS messages that you would like to delete:

selected

—Press OK and use

¾

to select the

SMS message that you would like to delete. Confirm with OK.

You can also receive SMS messages through a second service provider. Select

SMS center 2

and confirm with OK. Change the number for reception, as described under step 3. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

already

—Confirm by pressing OK. All

SMS messages that have been read will be deleted.

All

—Confirm by pressing OK. All SMS messages will be deleted.

Turning Off the Automatic Printing

Received SMS messages are printed out automatically.

You have the option of turning this function off.

1

Press ,

35

and OK.

2

auto print

and confirm with OK. Indicate whether you would like to turn the automatic printing option on or off by selecting with

¾

.

3

Confirm

OK

. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

29

30

Chapter 6. SMS

Notification Tone

You will hear a notification tone whenever an SMS message has arrived. You have the option of turning this function off.

1

Press ,

35

and OK.

2

beep sms

and confirm with OK. Indicate whether you would like to turn the notification tone on or off by selecting with

¾

.

3

Confirm

OK

. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Sub-address (Terminal ID)

If you have several devices with an SMS function connected to one telephone line, you can assign sub-addresses to these devices. SMS messages can then be sent to a specific device.

1

Press ,

35

and OK.

2

Term.

addr.

with

¾

and confirm by pressing OK. Enter a number from

1

to

9

as the sub-address. The sender can send an SMS message directly to this device by appending the sub-address to the telephone number.

3

Confirm

OK

. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Name of the Sender

You can set whether or not your name should be sent with each SMS message—identifying you as the sender.

You can store your name with function 14 (see the chapter entitled Settings / Entering Your Telephone Number and Name).

1

Press ,

35

and OK.

2

sender name

and confirm with OK. Use

¾

to select whether or not to send your name with each SMS message.

Validity Period

With the validity period, you can specify how long your

SMS message will be stored on the telephone company’s server in the event that the recipient cannot be reached.

If the server cannot deliver the SMS message prior to the expiration of the validity period, the message will be deleted.

3

Confirm

OK

. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Notification

If the notification function is activated, you will receive an SMS notification as soon as your SMS message has been delivered to the recipient.

1

Press ,

35

and OK.

2

valid.period

and confirm with OK. Select the desired validity period by pressing

¾

. The following settings are possible:

6 hours

,

1 day

,

1 Week

and

Maximum

. Ask your telephone company how long the message will be stored with the setting

Maximum

.

3

Confirm

OK

. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

1

Press ,

35

and OK.

2

notification

and confirm with OK.

Indicate whether you would like to turn the notification function on or off by selecting with

¾

.

3

Confirm

OK

. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

¡

Sending of SMS notifications may involve the payment of a fee. Inquire with your telephone company as to whether or not costs are incurred through the use of this function.

Chapter 7. PC Connection

7. PC Connection

Requirements

Your computer must meet the following minimum requirements:

Close all open programs and applications before beginning the installation process. Place the installation CD in the CD-ROM drive of your computer. The program will start automatically. (If the program does not start automatically, select the CD-ROM drive in the Windows® Explorer and start the program Setup.exe with a double-click.)

Processor:

500 MHz for Windows 98 SE®

800 MHz for Windows 2000 (SP 3) · ME®

1 GHz for Windows XP®

RAM:

128 MB for Windows 98 SE · 2000 (SP 3) · ME®

192 MB for Windows XP®

Operating System:

Windows 98 SE · 2000 (SP 3) · ME · XP®

Free Hard Drive Space:

260 MB of free hard drive space for installation of

Companion Suite and Paper Port.

USB Interface

You can connect your laser fax machine only to a PC (Microsoft Windows® operating system). The fax machine is not compatible with Linux or Apple Macintosh®.

Æ

First install the software.

The device may not be connected to the PC before this. After the software installation, the PC must be restarted,

only then

should you connect your PC and the laser fax machine with a USB cable.

The Companion Suite window appears on the screen.

You can install or uninstall Companion Suite or load the user manual for Paper Port. Click on Browse

Contents to view the files on the installation CD. This opens a Windows® Explorer window that shows the CD contents.

Click on Install Products, and select All Products from the selection menu that follows.

Installing the Software

On the installation CD included with your fax machine, you will find the Companion Suite and Paper Port.

With the Companion Suite, you can access the address book of the fax machine from your computer and add or edit entries. You can also alter your fax machine settings as well as checking the toner level of the toner cartridge. With Paper Port, you can scan and manage documents.

The laser fax machine is registered as the default printer on your computer. You can access it as you would any other printer and use it to create black-and-white printouts.

¡

By selecting All Products, you will install the Companion Suite and Paper Port, as well as the drivers for the printer and scanner. If you would like to install only certain components, click on Customized, then select the components that you would like to install.

31

32

Chapter 7. PC Connection

Your computer will now prepare for the installation process. Then a window will appear on the screen in which you may start the installation process. Click on Next.

Only after the restart

, connect the laser fax machine to your PC with a typical USB cable. The USB port of your device can be found on the rear side.

Next you will be asked to accept the licensing conditions.

Click on Yes.

Uninstalling the Software

The program can now commence with the installation.

Click on Install.

Close all open programs and applications before beginning the uninstall process. Load the uninstall program by clicking on Start > Programs > Companion Suite >

Companion Suite > Uninstall in the Start menu. Your computer will now prepare for the uninstall process.

You can either repair the program or remove it. Select

Remove and click on Next.

At the conclusion of the installation process you must restart your computer. Make your selection as to whether the computer should restart automatically or whether you would like to restart the computer yourself at a later time. Click on Finish.

You will be asked to confirm the uninstall. After you have clicked on OK, the Companion Suite will be removed from your computer. At the conclusion of the uninstall process you must restart your computer. Make your selection as to whether the computer should restart automati-

Chapter 7. PC Connection

cally or whether you would like to restart the computer yourself at a later time. Click on Finish.

Editing the Telephone Book

With Companion Suite, you can edit the entries in your fax machine entries and in the Windows® address book as well as in Microsoft Outlook®. Click on the Address

Book button.

33

After rebooting has occurred, removal of the Companion

Suite from your computer will be complete.

Using the C

OMPANION

S

UITE

You can start the Companion Suite either by clicking on the Companion Director icon on your desktop or by selecting Start > Programs > Companion Suite >

Companion Suite > Companion Director from the

Start menu. You can change the look of the start menu by clicking with the right mouse button.

To edit the telephone book entries, select the laser fax machine. You can add new entries or groups to your telephone book and edit or delete these entries as well as printing out a list of all entries.

¡

You can exchange existing entries between the address books of Windows®, Microsoft

Outlook® and your laser fax machine. In the right menu window, select the entry you would like to copy to a different address book. Hold down the mouse button to drag this entry to the address book in the left window to which you would like to copy the entry.

Add entry

To add an entry, select New. You can choose whether to add a single entry or a group.

Click on Address Book to edit the telephone book of your fax machine. Click on Settings to change the basic settings of your fax machine. Under Status, you can select the settings for the display of the toner level. If you would like to scan documents, click on the large icon

Doc Manager in the middle of the start menu.

34

Chapter 7. PC Connection

Enter the name and number and select the transfer speed for fax transmissions to this recipient (see also the chapter entitled Telephone / Telephone Book). Confirm with

OK.

Click on File > Export to save the telephone book entries. You can select the directory in which you would like to save the file.

Edit Entry

Select the entry that you would like to edit and click on

Properties. Change the name or the number and confirm with OK.

Click on File > Import to add entries to the address book. Select the file you would like to import; the entries are added to the existing entries.

¡

The data in the file must be separated by semicolons.

Add group

Settings

Click on the Settings button to modify the basic settings of your fax machine. Among other setting, you can enter your name and number, set the date and time, select the connection type and set the parameters for the fax machine. You can also configure the security codes for the fax memory and keyboard lock.

Enter the name of the group. Click on Select Members to add new entries to the group.

¡

If the language has been changed via Companion Suite then the USB cable may needs to be unplugged and plugged back in again, so that the programm can accept the changes made to the settings.

Add new members to the group using the arrow buttons.

Confirm with OK.

Displaying the Toner Level

Click on the Status button. The toner level of the toner cartridge is indicated by a percentile value between 100 percent (full) and 0 percent (empty).

Edit group

Select the group that you would like to edit. Choose

Select Members to add new entries to the group or remove entries from the group. Click on Erase to delete the entire group. Confirm with OK.

Archiving the Telephone Book

With the address book of the Companion Suite you can save the telephone book entries of your fax machine to your PC or load saved entries (file format *.csv).

Chapter 7. PC Connection

Printing from Computer

When you install the Companion Suite on your computer, the laser fax is also installed as a printer under

Windows®. In the print menu under Start > Settings >

Printers, you will find your fax machine listed as Laser

Printer Scanner.

Click on the scan button or select File > Scan from the menu bar.

You can access your Belgafax 800 from any program and use it to make black-and-white print-outs just as you would use any other printer. Simply select the Laser

Printer Scanner as your printer.

¡

The Laser Printer Scanner is installed as the default printer for all programs on your computer.

Click in the Print menu on Properties to edit the printer settings. You can set whether to print in letter or landscape format and how many pages should be printed on a single sheet. Change the print order to print the last page of your document first. A long document is then output sorted; the first page lies on top.

Scanning

Select the Twain Scanner Driver as your scanner. Select whether you would like to scan a document or a photograph. Click on Scan. The Twain Scanner Driver window now opens.

¡

You can also start the scanning process from any other graphics program if it is supported by the Twain Driver. Select the Twain Scanner

Driver as your scanner. The Twain Driver selection window then appears, as described below.

Insert the document face down into the document feed slot. The lower most document is read into the memory scanned. You can load up to 20 documents into the paper tray.

35

The installation CD that is delivered with your fax machine contains the program Paper Port. If you select All

Products during the installation process, Paper Port will be installed on your computer along with the Companion Suite. Start the program by clicking in the start menu on the icon Doc Manager.

If you select the controller on the upper right, a dialogue appears in which you can select the alignment and filter settings for the scan.

36

Using the controls beneath this, you can choose whether to scan in the black-and-white mode (also called “barcode mode”) or in the grey tone mode.

Enter the desired resolution for the scanner under Resolution.

Click on the lower button Start Scan to commence with the scanning process. After scanning, the document will appear in the main window of Paper Port. You can now save it, edit it in a graphics program or process it with the

OCR (Optical Character Recognition) software.

¡

Under the menu item Pre-selection, you can create different profiles. In a profile, you may save settings that you would like to use fairly often, for example, for scanning of a frequentlyused document-type. First configure all the settings. Then click on New and enter a name for the profile. Click on Save. To scan documents with the saved settings, select this profile from the selection menu.

Chapter 7. PC Connection

Chapter 8. Troubleshooting

8. Troubleshooting

ently pressed STOP, you can start the recharging process by pressing MENU/OK, and then selecting

62

and OK new black

with

¾

. Confirm with OK.

Paper or Document Jams

Your fax machine is equipped with sensors that quickly recognise a paper or document jam. If trouble of this sort arises, the feeding of the printer paper or document is stopped immediately.

If a document jam should occur in the front area: Work the panel upwards until it snaps into position. Carefully pull the paper or document forwards until it is released.

Open the cover by taking hold of both document guides and tipping the cover backward. It is possible that you will have to remove the toner cartridge in order to reach the paper.

37

Æ

In case of a paper jam, do not forcefully remove the paper, but rather pull it gently out of the fax machine and throw it away carefully: It is possible that the toner may not be completely set on the print-out, and toner dust could be released into the air. Do not inhale the released toner dust.

Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set.

Æ

Carefully remove the toner cartridge from the device so that no toner dust spills out. Take care where you place the toner cartridge, escaping toner dust may soil the surface.

Carefully pull out the paper.

Cleaning

Use a soft, dry and lint-free cloth for cleaning. Special fax-cleaning cloths are available through our ordering service. Under absolutely no circumstances should you use any liquid or gaseous cleaning agents on your fax machine (for example: sprays, abrasives, polishes or the like), and do not employ cleaning agents that contain alcohol. Do not allow any moisture to reach the interior of the fax machine.

1

Work the panel upwards until it snaps into position.

2

Wipe the scanner glass with a soft, dry and lint-free cloth behind the rollers for the paper guide.

Reinsert the toner cartridge and close the cover. Make sure that the cover snaps back into position on both sides.

¡

If the toner level of the cartridge is low, then every time you open and close the cover, the following question will appears on the display: black=new ?

If you have not installed a new cartridge, press STOP. Whenever you have installed a new toner cartridge, please perform the installation process with the Plug’n’Print card provided, as described in the chapter entitled Installa-

tion

/ New Toner Cartridge. If you have inadvert-

3

Close the panel.

38

Chapter Appendix

Appendix

permanently (Calling Line Identification

Restriction, CLIR).

Glossary

Additional Devices:

You can connect additional devices to your fax machine, such as answering machines, telephones, charge meters and computer modems; these can be connected either in series or in parallel.

Parallel connection means that the devices are connected to another telephone socket of the same line. If you connect the devices to the external socket of your fax machine, they are connected in series. The fax switch of your device can control and regulate only devices connected in series.

Broadcasting:

With this function, you can send a fax or an SMS message to multiple recipients.

Caller List:

The numbers of the last ten callers are stored in the caller list. This function requires that the caller identification function be enabled for your PTT line and that the caller not suppress the transmission of his or her telephone number (see

Caller Identification).

Calling Line Identification Presentation (CLIP):

see Caller Identification

Chain Dialling:

Before the dialling process begins, you can freely combine and edit telephone book entries, manually entered digits, numbers from the redial list or numbers from the caller list. For example, if you have saved the telephone number prefix of an inexpensive telephone serviceprovider (see Call-by-Call) as a telephone book entry, select this entry and manually enter the desired telephone number or select another number from the telephone book, the redial list or the caller list.

Call Toggling:

You can switch back and forth between different telephone conversations by using the

R/PAUSE

key. The inactive telephone conversation is maintained in the interim, and the other party cannot listen in. This additional service must be enabled for your telephone line

(see Call Waiting, see Flash Key).

Dialling Pause:

see Fax Polling

sion):

Number used to directly dial a specific extension of a private branch exchange (see Private Branch Exchange).

Call Waiting:

If another caller places a call to you while you are having a telephone conversation, you will hear a tone and the symbol

I

will appear on the display.

If additional services are enabled for your telephone connection, you can toggle back and forth between different telephone calls

(see Flash Key; see Call Toggling).

Call-by-Call:

Selection of the telephone service provider for each telephone call. It is possible to place telephone calls through different private service providers. By placing prefixes in front of the actual telephone number, one can choose a different service provider for each telephone call without entering into a firm contract relationship

(see Chain Dialling).

Dual Tone Multi-Frequency (DTMF):

see Tone Dialling

Encoding:

The data of your fax transmission are encoded and compressed for the transmission. The minimum standard is

MH (Modified Huffmann). Better encoding methods are MR (Modified Read) or

MMR (Modified Modified Read).

Energy Saving Mode:

The laser fax machine is normally in the energy save mode. Whenever you receive a fax or if you would like to print or make a copy, your fax machine will automatically switch back into operating mode (see Warm-Up

Phase).

Identification Presentation, CLIP):

If someone calls you, your fax machine will show the caller’s telephone number on the display. Your telephone company must offer this service. The transmission of your telephone number can be turned on and off temporarily or it can be turned off

Error Correction Mode (ECM):

The

ECM method reduces transmission errors that result, for example, from bad telephone lines, thereby reducing the duration of transmissions. Both of the connected fax machines must support ECM.

Fax Groups:

Fax machines are classified in terms of internationally standardised fax groups based on their transfer type and speed. Connections between two devices of different groups is possible; the lowest common transfer rate is selected. The determination of the speed takes place during the handshake (see Handshake). Fax groups 1 to 3 are analogue fax machines.

Nowadays, groups 1 and 2 are hardly to be found any longer; fax machines of group

3—which have a transfer speed that ranges from 9,600 to 33,600 bps—are currently most standard. Group 4 fax machines are digital devices that function exclusively on

ISDN systems. They have a maximum transfer speed of 64,000 bps.

Fax

With active fax polling, one can retrieve a document from another fax machine. For fax polling from a larger company offering several polling services, you can also enter sub-addresses / directdial numbers. In order to do this, you must insert a dialling pause between the fax number and the sub-address.

Signal):

The tone that a fax machine sends out to announce a fax transmission. When the CNG tone occurs, the fax switch of the device recognises an incoming fax call and starts the fax reception.

Fax Switch:

The fax switch checks incoming telephone calls and controls the ringing behaviour of the fax machine. According to the selected mode, fax transmissions will be received either automatically or manually.

Flash Key (R/PAUSE Key):

With the flash key, you can make use of additional telephone services if these special functions are enabled for your telephone line.

The

R/PAUSE

key has replaced the hook-flash function (see Call Waiting, see

Call Toggling).

Handshake:

The handshake is the initial and final phase of a fax transmission.

After establishing of the connection, fax machines check the group affiliation and features such as size compression or grey tones. After the fax transmission has been completed and before the connection is terminated, the receiving device confirms receipt of the transmission (see

Fax Groups).

Chapter Appendix

Hard modem:

The hard modem is a fixed, built-in modem. In contrast to the soft modem, its features and functions are fixed and thus cannot be changed (see Soft

Modem, see Modem).

Holding:

see Call Toggling

Hook-Flash Function:

see Flash Key

Journal:

The journal contains information pertaining to the last 30 telephone calls as well as to sent and received faxes and SMS messages. The journal can be printed out manually or the machine can be set to dispense automatic print-outs at specific times (for example after 30 transmissions).

Memory:

If there is no paper or toner in your fax machine, the machine will store incoming fax transmissions in its memory. SMS messages are stored in the SMS memory.

Modem:

A modem converts digital computer signals into acoustic signals and vice versa. Analogue telephone lines transfer only acoustic signals, not digital signals

(see Hard Modem, see Soft Modem).

Outside Line Access Code:

The outside line access code is the number or letter that must be dialled before the actual telephone number on a telephone of a private branch exchange in order to establish a connection to the public telephone network (see

Private Branch Exchange).

Parallel Connection:

see Additional

Devices

Plug’n’Print Card:

Smart card used to set the toner level memory to full after installing a new toner cartridge.

Polling:

see Fax Polling

Private Branch Exchange:

Private branch exchanges are common in larger companies. Even private ISDN systems can be branch exchanges. To establish a connection to the public telephone network from a private branch exchange, one must dial a number or press a key before the actual telephone number; in most cases this is zero (see Outside Line Access

Code).

Abbreviations

AM:

Answering Machine

bps:

Bits per second (transfer rate)

CCITT:

Comite Consultatif International Telephonique et Telegraphique (forerunners of the ITU)

CE:

Conformité Européenne

CEPT:

Conference Européenne des Administrations des Postes et des Télécommunications (interconnection of the post administrations)

CLIP:

Caller Line Identification Presentation (see Caller Identification)

CLIR:

Calling Line Identification Restriction (see Caller Identification)

CNG:

Calling Signal (see Fax Signal)

DECT:

Digital Enhanced Cordless Telecommunication (cordless handset)

dpi

: Dots per inch (see Resolution)

DTMF:

Dual Tone Multiple Frequency (see Tone Dialling)

ECM:

Error Correction Mode (see Error Correction Mode)

GAP:

Generic Access Profile (radio protocol for cordless handsets)

IGM:

Incoming Message (incoming message on the answering machine)

ISDN:

Integrated Services Digital Network

ITU:

International Telecommunications Union (organisation of the UN)

LCD:

Liquid Crystal Display

LED:

Light Emitting Diode

MH:

Modified Huffmann (encoding method for faxes, see Encoding)

MHC:

Modified Huffmann Code (encoding method for faxes, see Encoding)

MMR:

Modified Modified Read (encoding method for faxes, see Encoding)

MR:

Modified Read (encoding method for faxes, see Encoding)

MRC:

Modified Read Code (encoding method for faxes, see Encoding)

OCR:

Optical Character Recognition (text recognition)

OGM:

Outgoing Message (outgoing message of the answering machine)

PABX:

Private Automatic Branch Exchange

POTS:

Plain Old Telephone Service (analogue telephone service with low transfer rate)

PSTN:

Public Switched Telephone Network

PTT:

Postal, Telegraph and Telephone (organisation)

RAM:

Random Access Memory

RJ-11:

Registered Jack 11 (c/so Western Plug, standardised telephone plug)

SMS:

Short Message Service

TAM:

Telephone Answering Machine (answering machine)

TWAIN:

Tool Without An Interesting Name (standard for scanner drivers)

USB:

Universal Serial Bus (computer connection)

39

40

Pulse Dialling:

see Tone Dialling ful if you update each new toner cartridge with the Plug’n’Print card that is provided with the cartridge.

Resolution:

Number of dots per inch (dpi).

For sending and receiving faxes, the resolution options available are Normal, Fine,

SFine and Photo. For copying, the available resolutions are Fast, Quality and Photo. The higher the resolution, the longer it takes to complete the transmission.

Scanning:

The reading of a document into the fax memory or into the computer in order to send it, copy it or edit it.

Sender Identification:

The telephone number and name of the sender as well as the date and time of the fax transmission appear in the upper margin of each received fax.

Transfer Speed:

CCITT/ITU has published international standards for the transmission of data over telephone lines.

All short names begin with V, so these are also referred to as V standards. The most important transmission speeds for fax transmissions are:

V.17 – 7,200 to 14,400 bps

V.21 – maximum 300 bps

V.22 – maximum 1,200 bps

V.22 bis – maximum 2,400 bps

V.27 ter – maximum 4,800 bps

V.29 – maximum 9,600 bps

V.32 bis – maximum 14,400 bps

V.34 – maximum 33,600 bps

Serial Connection:

vices

see Additional De-

Soft Modem:

The machine does not contain a fixed, built-in modem. A program executes the modem function on demand and accesses the machine memory (RAM).

The features and functions of the soft modem can be modified by altering the software (see Hard Modem, see Modem).

Warm-Up Phase

: Normally, the machine is in the energy saving mode (see Energy

Saving Mode). In the warm-up phase, the fax machine heats up the printing unit until it has reached the necessary operating temperature, after which the copy or fax can be printed out.

Stand-alone:

Single work station that is not connected to other workstations over a network.

Sub-address:

see Fax Polling

Time Stamp:

The exact date and time of receipt appear in the page header of each received fax. A memory buffer guarantees that exact data are issued even after a power loss. In this way, you can verify exactly when a fax has reached you.

Tone Dialling (also Dual Tone Multi-

Frequency):

In many countries, tone dialling has replaced pulse dialling, in which each number was sent as a corresponding number of pulses. With tone dialling, a specific tone is assigned to each key (referred to as DTMF tones).

Toner Level Memory:

Update the toner level memory of your fax machine with the Plug’n’Print card that is included with each new toner cartridge. Your fax machine registers the extent of toner used for every print-out and calculates the toner level of the toner cartridge on that basis.

The indicated toner level is only meaning-

Chapter Appendix

Chapter Appendix

Functions List

41

1 Installation

12 language

. . . . . . . . . . . . . . . . . . .15

List of the available languages

13 date/time

. . . . . . . . . . . . . . . . . .15

Entering the date and time

14

Number/Name

. . . . . . . . . . . . . . . . .15

Entering telephone number and name

15 line type

. . . . . . . . . . . . . . . . . . .13

Setting the PSTN / PABX operation

16 technicals

. . . . . . . . . . . . . . . 15, 16

17 ring count

. . . . . . . . . . . . . . . . . .17

Setting the number of rings

18 ringer volume

. . . . . . . . . . . . . . .16

Setting the ring volume

2 Fax

21 tx speed

. . . . . . . . . . . . . . . . . . .23

Setting the transfer rate

22 polling rx

. . . . . . . . . . . . . . . . . .25

Polling a fax from another machine

23 polling tx

. . . . . . . . . . . . . . . . . .25

Preparing a transmission for polling send

24 send later

. . . . . . . . . . . . . . . . . .25

Fax transmission at a later point in time

25 send report

. . . . . . . . . . . . . . . . .23

Settings Reports

26 time stamp

. . . . . . . . . . . . . . . . . .24

Activating/deactivating the time stamp

27

Fax answ.

. . . . . . . . . . . . . . . . . . .16

Setting protected fax reception

28 reception

. . . . . . . . . . . . . . . . . .24

Settings for fax reception

35 parameters

. . . . . . . . . . . . . . . . .30

Settings for sending and receiving SMS

36 sms center

. . . . . . . . . . . . . . . . . .29

Entering the numbers of the SMS center

4 Print

41 functions list

. . . . . . . . . . . . . . .15

List of the available functions

42 logs

. . . . . . . . . . . . . . . . . . . . . .26

Overview of the last 30 transmissions

43 directory

. . . . . . . . . . . . . . . . . .20

List of the telephone book entries and groups

44 setup

. . . . . . . . . . . . . . . . . . . . .15

List of the fax machine settings

45 commands

. . . . . . . . . . . . . . . . . . .26

List of pending jobs

5 Commands

51 perform

. . . . . . . . . . . . . . . . . . . .26

Immediate execution of a selected job

52 modify

. . . . . . . . . . . . . . . . . . . . .26

Changing a selected job

53 cancel

. . . . . . . . . . . . . . . . . . . 25, 26

Deleting a selected job

54 print

. . . . . . . . . . . . . . . . . . . . .26

Printing out a selected job

55 print list

. . . . . . . . . . . . . . . . . .26

Printing out the list of all pending jobs

6 Others

61

Lock

. . . . . . . . . . . . . . . . . . . . . .16

Setting keyboard lock

62 print.cartr.

. . . . . . . . . . . . . . 11, 37

Installing a new toner cartridge

31

Send sMS

. . . . . . . . . . . . . . . . . . .28

Entering and sending SMS messages

32 read sms

. . . . . . . . . . . . . . . . . . .28

Reading SMS messages

33 delete sms

. . . . . . . . . . . . . . . . . .29

Deleting SMS messages

34 print sms

. . . . . . . . . . . . . . . . . . .29

Printing selected SMS messages

42

Chapter Appendix

Technical Data

Measurements (W × H × D) . . . . . .370 × 200 × 330 mm

Weight . . . . . . . . . . . . . . . . approx. 7.25 kg

Mains Connection . . . . . . . 220 – 240 Volt / 50 – 60 Hz

Power Consumption . . . . . . . . . . . standby < 8,5 W

. . . . . . . . . . . . . . . .transfer < 17 W

. . . . . . . . . . reception < 20 W standard

Recommended Ambient . . . . . . temperature 17 – 28 ºC

. . . . . . . . . . relative humidity 20 – 80 %

. . . . . . . . . . . . . . . .non-condensing

Emissions . . . . . . corresponds to EN 55022 Class B

. . . . . . . . . . . . . . . . EN 61000-3-2

. . . . . . . . . . . . . . . . EN 61000-3-3

Immunity . . . . . . . . . . corresponds to EN 55024

Paper

Automatic Document Feeder . . . . . . . 20 documents

Paper Size . . . . . . . . . . . . . . A4 · 210 × 297 mm

Paper Thickness. . . . . . . . . . . . . . . 0.08 – 0.12 mm

Paper Weight . . . . . . . . . . . . . . . . . . 60 – 90 g/m 2

Paper Tray . . . . . . . . . . . . . . . .max. 250 sheets

Printer

Type . . . . . . . . . . . . . Class 1 Laser Printer

Warm-Up Time . . . . . . . . . . . . . approx. 15 seconds

Resolution . . . . . . . . . . . . . . . . . 600 × 600 dpi

Printing Speed . . . . . . . . . . . . . . 10 pages/minute

Print Width . . . . . . . . . . . . . . . . . . . . 200 mm

Telephone

Connection Type . . . . . . . . . Public Switched (PSTN)

. . . . . . . Private Branch Exchange (PABX)

Telephone Book Entries . . . . . . . . . . . . approx. 200

Fax

Device Type . . . . . . . . . . . . . . . . . . . Group 3

Compatibility . . . . . . . . . . . . . . . . . . ITU-T T.30

Encoding . . . . . . . . . . . . . . . . MH, MR, MMR

Fax Memory . . . . . . . . . . . . . . . . . . . 120 pages

Transfer Speed . . . . . . . . . . . . . . . . . . . . 33.6k

Horizontal Resolution . . . . . . . . . . . . . 8 dots/mm

Vertical Resolution . . . . . . . . . Normal 3.85 lines/mm

. . . . . . . . . . . . . . . Fine 7.7 lines/mm

. . . . . . . . . . . . . SFine 15.4 lines/mm

Copier

Type . . . . . . . . Black-and-white, 64 grey tones

Resolution . . . . . . . . . . . . . . . fast 200 × 300 dpi

. . . . . . . . . . . . . quality 400 × 300 dpi

. . . . . . . . . . . . . .photo 400 × 300 dpi

Copying Speed . . . . . . . . . . . . . . 10 pages/minute

Multiple Copies . . . . . . . . . . . . . . . up to 99 pages

PC Connection

Connection Type . . . . . . . USB 1.1 (USB 2.0 Full Speed)

Supported Operating Systems

. . .Windows

®

98 SE · 2000 (SP 3) · ME · XP

Scanner Driver . . . . . . . . . . . . . . . . . . .TWAIN

Scanner

Type . . . . . . . Black-and-white, 256 grey tones

Resolution . . . . . . . . . . . . . . . . . 300 × 300 dpi

Scan Area . . . . . . . . . . . . . . max. 218 × 600 mm

Scan Width . . . . . . . . . . . . . . . . . . . . 208 mm

Speed . . . . . . . . . . . . . . 6 seconds/A4-page

SMS (Short Message Service)

Gateway . . . . . . . . . . . . . . . . . . . . . V.23

Memory . . . . . . . . . . . . . . . . . 30 messages

Message Length . . . . . . . . . . . . . . . 160 characters

Slerexe Letter

The technical specifications are subject to change without notice.

Chapter Appendix

Guarantee terms

The Equipment you have bought has been carefully selected by Belgacom and is covered by a two-year warranty on spare parts and labor in the event of any material or manufacturing defect, unless otherwise specified.

The warranty shall be valid from the date on which the equipment is collected or delivered.

If you have any problems with the equipment, you should take it to a

Teleboutique or to one of our authorized agents, in its entirety and in its original packaging, or in packaging providing the same degree of protection, together with the original receipt. The addresses for our Teleboutiques and authorized agents are given in the Information Section of the White Pages.

Your equipment will be repaired or replaced free of charge, on presentation of the receipt, in the event of any material or manufacturing defect.

Belgacom alone shall determine what repairs and/or replacements are necessary. The warranty on the repaired or replaced equipment shall end on the date on which the original warranty on the purchased equipment expires, but shall not be less than 3 months.

The warranty shall not cover:

- damage of any kind that does not predate the sale;

- any damage, faults or defects attributable to the Customer or to causes unrelated to the Equipment: lightning, power surges, humidity, accidental damage, improper use or poor maintenance, failure to comply with the instructions in the user manual, and force majeure;

- the repair or replacement of movable parts (cords, wires, plugs, aerials, etc.), consumables (cells, batteries, paper, ink, etc.) needing regular replacement and the supply of cleaning products.

The warranty shall not apply:

- to any changes or repairs to the terminal Equipment undertaken by the Customer himself/herself or through the services of persons not designated by Belgacom;

- if the Customer removes or tampers with the manufacturer’s serial numbers and/or brand names on the terminal Equipment.

Belgacom shall not be liable for any indirect or immaterial loss sustained by the Customer as a result of the malfunctioning of the terminal Equipment, such as any loss of production, revenue or contracts.

The General Terms and Conditions for the Sale of Terminal Equipment can be obtained on request from any Belgacom service available to the public or at www.belgacom.be

Belgacom SA under public law,

Bd. du Roi Albert II 27, B-1030 Brussels

VAT BE 0202.239.951, Brussels Register of Legal Entities

43

44

Chapter Appendix

EC-DECLARATION OF CONFORMITY

Reference number: 761-05-0003

We

SAGEM Communication Austria GmbH

Gutheil-Schoder-Gasse 17

A-1230 Wien, Österreich declare under our responsibility that the product

Belgafax™ 800

to which this declaration relates is in conformity with the following standard(s) or other normative document(s):

Safety:

EN 60950-1:2001

Electromagnetic Compatibility:

EN 55022:1998 + A1:2000 + A2:2003 class B

EN 55024:1998 + A1:2001 + A2:2003

EN 61000-3-2:2000

EN 61000-3-3:1995 + A1:2001 following the provisions of the Directive 1999/5/EC on radio equipment and telecommunication terminal equipment and the mutual recognition of their conformity.

Oliver SCHMEER, Managing Director

Name and Function of authorised person

Vienna, 2005-01-27

Place and date of issue Signature of authorised person

Chapter Appendix

45

Index

A

Abbreviations . . . . . . . . . . 39

Activate/deactivate automatic SMS print . . . . 29 lock . . . . . . . . . . . . . 17 name of SMS sender . . . . 30 page header . . . . . . . . . 15 protected fax reception . . . 16 ringer tone . . . . . . . . . 16

SMS notification . . . . . . . 30

SMS notification tone . . . . 30 sorted print-out. . . . . . . 24 time stamp . . . . . . . . . 24

Additional devices . . . . . 13, 38

Easylink . . . . . . . . . . . 14 fax reception mode . . . . . 17 interruption of ringing . . . 14 starting fax reception . . . . 14

Additional telephone services . 20

Address book

PC connection . . . . . . . 33

Archiving (PC) telephone book . . . . . . . 34

Attaching document outlet tray . . . . 8 document support . . . . . 8

Automatic fax reception . . . . . . . . 18 fax reception mode . . . . . 17

B

Blue key . . . . . . . . . . . . 7

Broadcast . . . . . . . . . . . . 38 fax transmissions . . . . . . 24 groups. . . . . . . . . . 20, 24 individual recipients . . . . . 24 key . . . . . . . . . . . . . 7

C

C key . . . . . . . . . . . . . 7

Call-by-Call . . . . . . . . . . . 38

Callers key . . . . . . . . . . . . . 7

Caller list . . . . . . . . . . . . 38

Calling line identification . . 21, 38

Call forwarding . . . . . . . . . 20

Call toggling . . . . . . . . 20, 38

Call waiting . . . . . . . . . 20, 38

Center

SMS . . . . . . . . . . . . . 29

Chain dialling . . . . . . . . 20, 38

Cleaning . . . . . . . . . . . . 37

CLIP . . . . . . . . . . . . 21, 38 symbol on LCD display . . . 7

CNG tone . . . . . . . . . . . 38

Code fax polling . . . . . . . . . . 25 lock . . . . . . . . . . . . . 16 modify at PC . . . . . . . . 34 private branch exchange . . 13 protected fax reception . . . 16

Combine numbers . . . . . . . 20

Commands

Companion Suite installation . . . . . . . . . 31 uninstallation . . . . . . . . 32 use . . . . . . . . . . . . . 33

Connect additional devices . . . . . . 13

EXT socket . . . . . . . . . 13 mains cable . . . . . . . . . 9 telephone cable . . . . . . . 9 telephone handset . . . . . 9

Connections on the rear side . 6

Contrast copy. . . . . . . . . . . . . 27 fax transmission. . . . . . . 23

Copy . . . . . . . . . . . . . . 27 adjust copies . . . . . . . . 27 automatic . . . . . . . . . . 27 contrast . . . . . . . . . . . 27 enlarge . . . . . . . . . . . 27 key . . . . . . . . . . . . . 7 reduce . . . . . . . . . . . 27 resolution . . . . . . . . . . 27 zoom . . . . . . . . . . . . 27

Cursor movement on display . . . . 15

D

Date set . . . . . . . . . . . . . 15 set at PC . . . . . . . . . . 34

Delete group . . . . . . . . . . . . 20 jobs . . . . . . . . . . . . . 26

SMS message . . . . . . . . 29 telephone book entry. . . . 19

Description of the machine . . . . . . . 6

Dialled numbers key . . . . . . . . . . . . . 7

Dialling pause . . . . . . . . . . 38 fax polling . . . . . . . . . . 25 key . . . . . . . . . . . . . 7

Directory

Display toner level . . . . . . . . . 11

Documents fax transmission. . . . . . . 22

Document jam . . . . . . . . . 37

Document outlet tray attaching . . . . . . . . . . 8

Document support attaching . . . . . . . . . . 8

Drivers installation . . . . . . . . . 31 uninstallation . . . . . . . . 32

E

Easylink . . . . . . . . . . . . . 14

Emissions . . . . . . . . . . . . 42

Encoding . . . . . . . . . . . . 38

Energy saving mode. . . . . 17, 38

Enlarge copy. . . . . . . . . . . . . 27

Enter group . . . . . . . . . . . . 20 group at PC . . . . . . . . . 34 number and name. . . . . . 15 symbols . . . . . . . . . . . 7 telephone book entry at PC 33

Error correction mode . . . . . 38

Execute jobs immediately . . . . . . 26

EXT fax reception mode . . . . . 17 socket . . . . . . . . . . 13, 18

Extending print-out and fax outlet tray 8

Extension . . . . . . . . . . . . 38

External answering machines 13, 18

External devices . . . . . . . . 13

F

Fax . . . . . . . . . . . . . . 22 broadcast . . . . . . . . . . 24 fax memory . . . . . . . . . 23 fax reception . . . . . . . . 23 fax reception mode . . . . . 17 groups. . . . . . . . . . . . 20 insert documents . . . . . . 22 jobs . . . . . . . . . . . . . 26 journal . . . . . . . . . . . 26 manually sending . . . . . . 23 multiple copies . . . . . . . 24 paper size . . . . . . . . . . 22 polling . . . . . . . . . . . . 25 polling send . . . . . . . . . 25 polling with sub-address . . 25 protected fax reception . . . 16 redial . . . . . . . . . . . . 23 resolution for reception . . 16 send. . . . . . . . . . . . . 22 set contrast . . . . . . . . . 23 sorted print-out. . . . . . . 24 time-deferred sending. . . . 25 time stamp . . . . . . . . . 24 transmission report . . . . . 23 transmission speed . . . . . 23

Fax groups . . . . . . . . . . . 38

Fax memory . . . . . . 23, 39, 42 green lamp . . . . . . . . . 23 protected fax reception . . . 16

Fax reception . . . . . . . . . . 23

Fax reception mode . . . . . . 17 additional devices . . . . 13, 17 key . . . . . . . . . . . . . 7 number of rings . . . . . . . 17

Fax switch . . . . . . . . . . . 38 see Fax reception mode additional devices . . . . . . 13 key . . . . . . . . . . . . . 7

FINE key . . . . . . . . . . . . . 7 symbol on LCD display . . . 7

Flash key . . . . . . . . . . . . 38 telephone services . . . . . 20

Free hard drive space

PC connection . . . . . . . 31

Functions overview . . . . . . . . . . 2

Functions list . . . . . . . . . . 41 print. . . . . . . . . . . . . 15

G

Green lamp . . . . . . . . . 7, 23

Groups . . . . . . . . . . . . . 20 add group at PC. . . . . . . 34 delete . . . . . . . . . . . . 20 enter group . . . . . . . . . 20 fax broadcast . . . . . . . . 24 modify . . . . . . . . . . . 20 modify group at PC . . . . . 34

Guarantee . . . . . . . . . . . 43

H

Handshake . . . . . . . . . . . 38

Holding . . . . . . . . . . . . . 39

I

J

Immediate polling . . . . . . . . 25

Immunity . . . . . . . . . . . . 42

Insert copy documents . . . . . . 27 documents . . . . . . . . . 22 input sheets . . . . . . . . . 12

Plug’n’Print card. . . . . . . 11 toner cartridge . . . . . . . 9

Installation . . . . . . . . . . . 8 additional devices . . . . . . 13

Companion Suite . . . . . . 31 document outlet . . . . . . 8 document support . . . . . 8 drivers . . . . . . . . . . . 31 mains cable . . . . . . . . . 9 package contents . . . . . . 8 paper . . . . . . . . . . . . 12

Paper Port . . . . . . . . . 31 quick install process. . . . . 9 software . . . . . . . . . . 31 telephone cable . . . . . . . 9 telephone connections . . . 12 telephone handset . . . . . 9 toner cartridge . . . . . . . 9 unpacking . . . . . . . . . . 8

Internal numbers . . . . . . . . 13

ISDN systems. . . . . . . . . . 12

Jobs . . . . . . . . . . . . . . . 26 delete . . . . . . . . . . . . 26 immediate execute . . . . . 26 modify . . . . . . . . . . . 26 print. . . . . . . . . . . . . 26 print list . . . . . . . . . . . 26

Journal . . . . . . . . . . . 26, 39

K

Keyboard lock . . . . . . . . . . . . . 17 quick search. . . . . . . . . 20

L

Language setting. . . . . . . . . . . . 15 set at PC . . . . . . . . . . 34

Laser-safety instructions . . . . 5

LCD display. . . . . . . . . . . 7 symbols . . . . . . . . . . . 7

LINE socket . . . . . . . . . . . . 9

Loading Paper . . . . . . . . . 12

Lock . . . . . . . . . . . . . . 16 code . . . . . . . . . . . . 16 keyboard . . . . . . . . . . 17 modify at PC . . . . . . . . 34 number pad . . . . . . . . . 17

Loudspeaker dial without lifting handset . 19 key . . . . . . . . . . . . . 7

M

Machine overview . . . . . . . . . . 6

Mains cable connecting . . . . . . . . . 9

Manual fax reception . . . . . . . . 17 fax reception mode . . . . . 17

Manually Sending fax. . . . . . . . . . . . . . 23

46

Chapter Appendix

Measurements . . . . . . . . . 42

Menu key . . . . . . . . . . . . . 7

Missed phone calls . . . . . . . 21

Mode fax reception . . . . . . . . 17 key . . . . . . . . . . . . . 7

Modem . . . . . . . . . . . 13, 39 hard modem . . . . . . . . 39 soft modem . . . . . . . . . 40

Modify group . . . . . . . . . . . . 20 group at PC . . . . . . . . . 34 jobs . . . . . . . . . . . . . 26 telephone book entries . . . 19 telephone book entries at PC. .

33

N

Name enter . . . . . . . . . . . . 15 enter at PC . . . . . . . . . 34

SMS sender . . . . . . . . . 30

Notification

SMS . . . . . . . . . . . . . 30

Notification tone

SMS . . . . . . . . . . . . . 30

Number enter . . . . . . . . . . . . 15 enter at PC . . . . . . . . . 34

Number of rings set . . . . . . . . . . . . . 17

Number pad lock . . . . . . . . . . . . . 17

O

OK key . . . . . . . . . . . . . 7

Operation panel . . . . . . . . 7

Overview machine . . . . . . . . . . . 6 operation panel . . . . . . . 7

P

PABX see Private branch exchange

Package contents . . . . . . . . 8

Page header. . . . . . . . . . . 15 enter . . . . . . . . . . . . 15

SMS . . . . . . . . . . . . . 30

Paper . . . . . . . . . . . . . . 12 loading . . . . . . . . . . . 12

Paper jam . . . . . . . . . . . . 37

Paper Port installation . . . . . . . . . 31 uninstallation . . . . . . . . 32 use . . . . . . . . . . . . . 35

Paper size. . . . . . . . . . . . 42 copying . . . . . . . . . . . 27 fax. . . . . . . . . . . . . . 22

Paper weight . . . . . . . . . . 42

PC Connection . . . . . . . . . 31 address book . . . . . . . . 33 default printer. . . . . . . . 35 display toner level . . . . . . 34 free hard drive space . . . . 31 printer . . . . . . . . . . . 35 requirements . . . . . . . . 31 scan . . . . . . . . . . . . . 35 settings of machine . . . . . 34

USB connection . . . . . . . 31

PHOTO key . . . . . . . . . . . . . 7 symbol on LCD display . . . 7

Plug’n’Print card . . . . . . 9, 39

Polling . . . . . . . . . . . 25, 38 code . . . . . . . . . . . . 25 immediate. . . . . . . . . . 25 send. . . . . . . . . . . . . 25 time-deferred . . . . . . . . 25 with sub address . . . . . . 25

Polling send . . . . . . . . . . . 25

Power consumption . . . . . . 42

Prefix . . . . . . . . . . . . . . 13

Print automatic SMS . . . . . . . 29 from PC. . . . . . . . . . . 35 functions list . . . . . . . . 15 jobs . . . . . . . . . . . . . 26 jobs list . . . . . . . . . . . 26 journal . . . . . . . . . . . 26 list of settings . . . . . . . . 15 multiple copies of fax reception

24 protected fax reception . . . 16

SMS message . . . . . . 28, 29 telephone book . . . . . . . 20 transmission report . . . . . 23

Print-out and fax outlet tray . . 8 extending . . . . . . . . . . 8

Printing multiple copies fax reception . . . . . . . . 24

Private branch exchange . . 13, 39

Prefix . . . . . . . . . . . . 13

Profiles scan . . . . . . . . . . . . . 36

Protected fax reception . . . . 16 activate/deactivate . . . . . 16 code . . . . . . . . . . . . 16 modify at PC . . . . . . . . 34 print. . . . . . . . . . . . . 16

PSTN . . . . . . . . . . . . . . 13

Pulse dialling . . . . . . . . . . 40

Q

Quick install process . . . . . . 9

Quick search telephone book entries . . . 20

R

R/PAUSE key . . . . . . . . . . . . . 38

Read

SMS message . . . . . . . . 28

Receive

SMS message . . . . . . . . 28

Redial . . . . . . . . . . . . . . 19 fax transfer . . . . . . . . . 23

Reduce copy. . . . . . . . . . . . . 27

Red lamp . . . . . . . . . . . . 7

Requirements

PC connection . . . . . . . 31

Resolution . . . . . . . . . 16, 40 copy. . . . . . . . . . . 27, 42 default setting . . . . . . . . 16 key . . . . . . . . . . . . . 7 scan . . . . . . . . . . . . . 35 symbol on LCD display . . . 7

Ringer tone volume . . . . . . . . . . . 16

R key telephone services . . . . . 20

S

Safety instructions . . . . . . . 4

Save entry telephone book. . . . 19

Scan. . . . . . . . . . . . . 35, 40 resolution . . . . . . . . . . 35

Select key . . . . . . . . . . . . . 7

Send fax. . . . . . . . . . . . . . 22 fax broadcast . . . . . . . . 24 fax polling . . . . . . . . . . 25

SMS message . . . . . . . . 28 time-deferred . . . . . . . . 25

Sender identification . . . . . . 40

Set date and time . . . . . . . . 15 keyboard lock . . . . . . . . 17 language . . . . . . . . . . . 15 number of rings . . . . . . . 17 number pad lock . . . . . . 17 resolution . . . . . . . . . . 16 ring tone . . . . . . . . . . 16

SMS notification tone . . . . 30

SMS validity period . . . . . 30 transmission speed . . . . . 23 volume of ringer tone. . . . 16

Settings . . . . . . . . . . . . . 15 lock . . . . . . . . . . . . . 16 modify at PC . . . . . . . . 34 number and name. . . . . . 15 page header . . . . . . . . . 15 print list of settings . . . . . 15 resolution . . . . . . . . . . 16 ring tone . . . . . . . . . . 16 set date and time . . . . . . 15 set language . . . . . . . . . 15

SMS . . . . . . . . . . . . . 28 transmission report . . . . . 23

SFINE key . . . . . . . . . . . . . 7 symbol on LCD display . . . 7

SMS . . . . . . . . . . . . . . . 28 automatic print . . . . . . . 29 country settings. . . . . . . 28 delete message . . . . . . . 29 external cordless telephone 13 green lamp . . . . . . . 7, 28 journal . . . . . . . . . . . 26 key . . . . . . . . . . . . . 7 name of sender . . . . . . . 30 notification . . . . . . . . . 30 notification tone . . . . . . 30 numbers of central office . . 29 print message . . . . . . . . 29 read message . . . . . . . . 28 receive message. . . . . . . 28 send message . . . . . . . . 28 send to multiple recipients . 28 sub-address . . . . . . . . . 30 symbol on LCD display . . . 7 transmission report . . . . . 23 validity period . . . . . . . . 30

Software installation . . . . . . . . . 31 uninstallation . . . . . . . . 32

Sorted print-out set . . . . . . . . . . . . . 24

Special functions key . . . . . . . . . . . . . 7

Speed . . . . . . . . . . . . . . 40 fax transmission. . . . . . . 23

Stand-alone . . . . . . . . . . . 40

Start key . . . . . . . . . . . . . 7

Starter cartridge . . . . . . . . 9

Stop key . . . . . . . . . . . . . 7

Sub-address. . . . . . . . . 30, 40 for polling . . . . . . . . . . 25

Symbols enter . . . . . . . . . . . . 7 on the LCD display . . . . . 7

T

Technical data. . . . . . . . . . 42

Telephone . . . . . . . . . . . 19 additional devices . . . . . . 14 chain dialling . . . . . . . . 20 making a telephone call . . . 19 redialling . . . . . . . . . . 19 telephone book . . . . . . . 19

Telephone book . . . . . . . . 19 add entry at PC . . . . . . . 33 archiving (PC) . . . . . . . . 34 delete entries . . . . . . . . 19 delete group . . . . . . . . 20 enter group . . . . . . . . . 20 groups. . . . . . . . . . . . 20 key . . . . . . . . . . . . . 7 modify entries. . . . . . . . 19 modify entries at PC . . . . 33 modify group . . . . . . . . 20 print. . . . . . . . . . . . . 20 quick search. . . . . . . . . 20 save new entry . . . . . . . 19 use entries . . . . . . . . . 19

Telephone cable connecting . . . . . . . . . 9

Telephone connections . . . . . 12

ISDN systems . . . . . . . . 12 private branch exchange . . 13

Telephone handset connecting . . . . . . . . . 9

Terminal ID

Time setting. . . . . . . . . . . . 15

Time-deferred polling . . . . . . . . . . . . 25 sending . . . . . . . . . . . 25

Time stamp . . . . . . . . . 24, 40

Toner cartridge display level . . . . . . . . . 11 insert . . . . . . . . . . . . 9 installation . . . . . . . . . 9 protection strip . . . . . . . 10 remove old cartridge . . . . 10 starter cartridge . . . . . . 9 toner level memory . . . . . 9

Toner level memory . . . 9, 11, 40 display. . . . . . . . . . . . 11 display at PC . . . . . . . . 34 update with Plug’n’Print card 11

Tone dialling . . . . . . . . . . 40

Easylink . . . . . . . . . . . 14

Transmission report . . . . . . 23

Troubleshooting . . . . . . . . 37 cleaning . . . . . . . . . . . 37 paper or document jam . . . 37

Twain scanner driver. . . . . . . . 35

U

Uninstallation

Companion Suite . . . . . . 32 drivers . . . . . . . . . . . 32

Paper Port . . . . . . . . . 32 software . . . . . . . . . . 32

Unpacking . . . . . . . . . . . 8

Update toner level memory . . . . . 11

USB port . . . . . . . . . . . . 6

Use

PC connection . . . . . . . 31

Companion Suite . . . . . . 33

Paper Port . . . . . . . . . 35 telephone book . . . . . . . 19

Chapter Appendix

V

Validity period

SMS . . . . . . . . . . . . . 30

Volume ringer tone . . . . . . . . . 16

W

Warm-up phase. . . . . . . . . 40

Weight . . . . . . . . . . . . . 42

Z

Zoom copy. . . . . . . . . . . . . 27

47

The CE mark confirms that the machine corresponds ot the relevant guidelines of the European Union.

This user manual was printed on recycled paper bleached without chlorine. This satisfies the highest standards for low environmental impact. The cardboard packaging used and the packaging inserts of paper and cardboard can be disposed of as waste paper. The plastic foil may be submitted for recycling or disposed of with waste not intended for recycling, depending on the requirements in your country.

The equipment that you bought has required the extraction and use of natural resources for its production. It may content hazardous substances for the health and the environment.

In order to avoid the dissemination of those substances in our environment and to diminish the pressure on the natural resources, we encourage you to use the appropriate take-back systems. Those systems will reuse or recycle most of the materials of your end life equipment in a sound way.

The crossed-bin symbol invites you to use those systems.

If you need more information on the collection, reuse and recycling systems, please contact your local or regional waste administration.

You can also contact us for more information on the environmental performances of our products.

This user manual is a document that does not represent a contract.

Errors, printing errors and changes are excepted.

Copyright © 2005

251859206-C

BE gb

(Belgafax 800)

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