Pursuant to due call and notice thereof, the regular

Pursuant to due call and notice thereof, the regular
WACONIA CITY COUNCIL
MEETING AGENDA
MONDAY, JUNE 6, 2016
6:00 P.M.
VISION STATEMENT
Waconia is a free-standing growth center that is friendly, self-reliant and well managed.
MISSION STATEMENT
We are committed to providing an ideal mix of housing, commerce, health care,
recreation, downtown vitality, natural resources, transportation planning,
Inter-generational charm and life-long learning.
MAYOR:
JIM SANBORN
COUNCILMEMBER, WARD I: LYNN AYERS
COUNCILMEMBER, WARD I: MARC CARRIER
COUNCILMEMBER, WARD II: CHARLES ERICKSON
COUNCILMEMBER, WARD II: KENT BLOUDEK
**************************************************************************************************
NOTE: AGENDA TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE ACCORDING TO LENGTH OF DISCUSSION.
TO ENSURE THAT YOU ARE PRESENT FOR ITEMS OF INTEREST, PLEASE BE PRESENT AT 6:00 P.M.
PAGE NO.
6:00 P.M.
1.
CALL MEETING TO ORDER AND ROLL CALL
2.
PLEDGE OF ALLEGIANCE
3.
ADOPT AGENDA
4.
VISITOR’S PRESENTATIONS, PETITIONS, CORRESPONDENCE
Rink Management Update – Susan Arntz/Luke Miska ...................................................................... 1-10
5.
ADOPT CONSENT AGENDA
The items listed on the Consent Agenda are considered routine and non-controversial by the
Council and will be approved by one motion. There will be no separate discussion of these items
unless a Councilmember, City Staff, or Citizen so requests; in which case, the item will be removed
from the Consent Agenda and considered at the end of the Regular Agenda.
1) Approve May 16, 2016 City Council Meeting Minutes ............................................................... 11-15
2) Authorize Payment of June 6, 2016 Expenditures ....................................................................... 16-19
3) Motion to Approve Pay Estimate No. 1 to GMH Asphalt for the 2016 Infrastructure Improvement
Project
................................................................................. 20-27
4) Motion to Approve Pay Estimate No. 5 to Sunram construction for Clearwater Shores ............. 28-31
5) Motion to Approve Pay Estimate No. 1 to EBI Drilling for the TH 5 Water Reuse Mains Project
1A
................................................................................. 32-35
6) Adopt Resolution No. 2016-110, Accepting Donation and Approving Pass Through
Recommendation
................................................................................. 36-37
7) Adopt Resolution No. 2016-111, Authorizing Purchase of Replacement Fire Boat.................... 38-39
8) Adopt Resolution No. 2016-112, Approving Agreement to State Transportation Fund Local Road
Improvement Program Grant Terms and Conditions – TH 5 Corridor Improvements ................ 40-41
9) Adopt Resolution No. 2016-115, Adopt Municipal Operations Best Management Practices Manual
for Public Service Facility Operations
................................................................................. 42-55
10) Adopt Resolution No. 2016-117, Authorize Purchase & Award of Single Axle Truck Chassis and
Dump Body & Winter Maintenance Equipment .......................................................................... 56-66
11) Adopt Resolution No. 2016-118, Authorize Staff to Obtain TM “TreePod Biofilter” Storm Water
Solution from Oldcastle Service Representative in Minnesota .................................................... 67-74
12) Adopt Resolution 2016-113, Authorizing Joint Powers Agreement between Carver Counthy and the
City for Recreation Programs & Events
................................................................................. 75-86
8.
COUNCIL BUSINESS
1) Adopt Resolution 2016-114, Authorize Placement of STOP Sign and NO PARKING Signage on
South Willow Place ..................................................................................................................... 87-89
2) Adopt Resolution 2016-116, Authorize City Engineer Consultant to Expedite CSAH 10 Trail
Permit Correspondence Letter Regarding Variance of Trail Placement within Current County Road
Corridor ........................................................................................................................................ 90-94
9.
ITEMS REMOVED FROM CONSENT AGENDA
10.
STAFF REPORTS
11.
BOARD REPORTS
1) Councilmember Erickson
2) Councilmember Bloudek
3) Councilmember Carrier
4) Councilmember Ayers
5) Mayor Sanborn
12.
ANNOUNCEMENTS
1) Music in the Park – City Square Park – 7:00 p.m. – Safari Island Rain
June 9th – JazzHounds Big Band
June 16th – Dale Dahmen & The Beats
June 23th – BZ Girls
June 30th – Traveled Ground
13.
ADJOURN
…………OFFICE OF THE CITY ADMINISTRATOR
Susan Arntz
WORK SESSION:
Review Grandstand Project
Review Public comments regarding proposed Chicken and Bee Ordinance
CALENDAR OF EVENTS/MEETINGS:
June 6
Monday
6:00 p.m.
June 6
Monday
After CC Mtg.
June 20
Monday
6:00 p.m.
June 20
Monday
After CC Mtg.
July 18
Monday
6:00 p.m.
City Council Meeting
Work Session
City Council
Work Session Meeting
City Council Meeting
VISITOR’S PRESENTATION
Meeting Date:
June 6, 2016
Item Name:
Update from Rink Management
Originating Department:
Administration
Presented by:
Susan Arntz, City Administrator
Previous Council Action (if any):
Consent
Regular Session
Discussion Session
Item Type (X only one):
RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.)
No Action Necessary
EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and recommendations.)
Luke Miska, General Manager from Rink Management who manages our Safari Island Community Center will provide an
update for the Council on the last two months of activity. Attached is a summary of activities for Rink Management and a
copy of the summary of the recent survey that was completed of our members.
FINANCIAL IMPLICATIONS:
ADVISORY BOARD RECOMMENDATIONS:
Funding Sources & Uses:
Budget Information:
Budgeted
Non Budgeted
Amendment Required
Planning Commission
Parks and Recreation Board
Safari Island Advisory Board
Other
1
RMSC Initial Review
June 1, 2016
On behalf of Rink Management Services Corporation (RMSC), I would like to take this opportunity to
provide you a brief review of the first two months of the management transition.
Personnel
RMSC promoted David Wabbe to General Manger of the Ice Arena. David was already fulfilling many
responsibilities of the role, and his experience and dedication made him the obvious choice for the job.
David has adapted well to the procedural changes and we value his team spirit attitude.
At Safari Island, we hired a General Manager and Fitness Director immediately. Upon the former
Aquatics Director’s resignation, we also hired a new Aquatics Director. All three of these individuals not
only bring tremendous experience but have brought enthusiasm and a desire to make positive changes
throughout the facility.
General Manager
Fitness Director
Aquatics Director
Luke Miska
Sara Halverson
Nate Brisley
RMSC is currently looking to find a suitable replacement for the Maintenance Manager position that will
become vacant on June 8th. Other personnel changes have included hiring additional lifeguards to
ensure pool safety and several new guest services staff. We have streamlined some of the job duties of
the office staff for efficiency. Office spaces were reassigned appropriately for positions and work flow.
Overall Objectives
RMSC was hired to focus predominately on three major goals: improve overall culture, guest experience
and fiscal health of the facilities.
We have begun to lay groundwork to meet and optimistically exceed these expectations. We have
assessed the buildings and met with all staff members. First and foremost, we conducted customer
service training sessions and are continuing to train in department specific situations.
With the Community Center specifically, we published a survey to gain feedback from members, guests
and the community at large. (See “Safari Island Survey Results” attached)
Based on our overall assessments and survey results, RMSC has developed short-term goals for the next
90 days. These are primarily items relating to expanding communication, fitness and aquatics
programming, the feasibility of implementing community suggestions, and examining revenue
generating options.
2
Communication
We feel strongly about great communication with members, guests and the extended community at all
of our facilities.
 We have already established official Facebook pages for both Safari Island and the Ice Arena.
We are continually working to promote these avenues for communication and are posting
regularly.
 We are close to implementing a new web site for Safari Island. We project this will go live in
early June. A new site for the Ice Arena is in the beginning stages of being built with a goal of
going live in early July.
 We sent out our first email blast in late April. This was a huge success, with 40% open rate
(industry average open rate on marketing emails is 18%). We project that one email blast will
be sent per month moving forward, with additional emails being sent as deemed necessary.
 We are evaluating the Program Guide and will make recommendations at a later time. We
believe this useful tool should reach a broader audience.
 Our overall plan with written marketing such as the Program Guide, direct mail pieces,
brochures and flyers is to implement with purpose and cost effective measures.
 Other social media applications such as Twitter and Instagram are being examined as potential
future options.
Fitness
 Sara held one-on-one meetings with each instructor to determine what certifications they hold,
their availability, and discuss the overall vision for fitness/wellness.
 The schedule has seen slight adjustments, and we will continue to adjust as necessary.
 The office space in “Den 4” is now being utilized as the office hub of all fitness and wellness
activities, and will provide personal trainers and instructors space to use when necessary.
 The equipment in the Iron Forest has been repositioned for optimum space usage.
 Equipment needs are being examined, as well as optimizing the studio space for use.
 Class offerings are also being examined and we are planning for Fall classes to offer more variety
and availability to address consumer requests.
 We have begun to hire Personal Trainers and are implementing the program beginning in June.
Aquatics
 RMSC brought in a Consultant in April to assess and make recommendations regarding the
aquatics department. This was a thorough review of the pools, deck, equipment, mechanical,
staffing and procedures.
 Nate met with the pool staff and determined that more training was required. He has already
held training sessions and will continue to do so.
 Staffing levels and stations are being adjusted to address safety concerns.
 Programming has been reviewed and will be adjusted accordingly to meet customer demand.
 A new water feature for the rec pool has been selected, and we are determining if funding is
available so this can be installed during shut-down.
 The slide hours are going to be increased incrementally to accommodate busier periods.
 Looking toward Fall, we have an objective to have the rec pool open during the weekdays as
well as continued expanded slide hours of operation.
 The Aquatics Director’s office was moved downstairs next to the pools.
3
Safari Island Membership/Revenue
Our main focus for increasing revenue will be in increasing the memberships. We have determined that
in order for this to happen, we will need to add value into Safari Island. We will be making appropriate
changes in an order and manner that is logical and timely. While we are working through this process,
we are also looking at other revenue generators such as rentals, passes and fees. We will be making
minor adjustments to some items in June, such as childcare and birthday parties. Adding value to
services such as these will also increase revenue.
Ice Arena
 David has continued business as usual at this facility as this is “slow season.”
 Staffing levels have been discussed, and we will be adding Skate Hosts during appropriate
skating sessions as a safety measure.
 One of our Senior Staff members experienced in Ice Arenas has begun working with David and is
assessing current programming, schedules and revenue opportunities.
 Staff training has taken place, and is continuing as needed.
While there are many details that the Senior Management Team and Staff at both facilities work
through each week, there are simply too many to list completely here. We have already received
positive feedback from patrons regarding the changes that have already been implemented. We know
we are headed in the right direction.
Please feel free to contact me at any time with questions or concerns.
Respectfully Submitted,
Cheryl Collie
Operations Manager
Recruiting & Hiring Coordinator
Rink Management Services Corporation
804-299-3123
[email protected]
4
Safari Island Survey Results
May 2016
The 33 question survey was open online for two weeks. Hard copies were available at the Front Desk for
those who do not have computers.
Overall survey responses reveal a low percentage of respondents are highly satisfied with the
Community Center and its amenities. Prior to this survey being released, Rink Management had
pinpointed a number of areas for improvement, which were confirmed with these survey results. While
change is necessary for any successful organization, RMSC recognizes that changes are a process and
need to be cost-effective, practical, logical and timely.
Survey suggestions also have to be taken in consideration of percentage of people that would like to
have a particular program or amenity, as the Community Center needs to be a facility for all community
members. Making accommodations for all ages, genders and amenity preferences. In other words,
Safari Island should be a place that everyone can enjoy on some level.
Overview Statistics:




539 Respondents
44.1% currently do not have a membership
60.8% are residents of Waconia
35% visit the facility on a weekly basis
Rate the importance of the following areas:
Selected as “Very Important”:
1. Price
2. Walking Track
3. Fitness Equipment
4. Recreation Pool
5. Fitness Classes
6. Courts/Gymnasium
7. Lion’s Den Play Area
8. Competitive Pool
9. Childcare
66%
52%
50%
49%
37%
27%
21%
20%
13%
1
5
Fitness
Regarding Fitness Classes:
49% of survey respondents indicated that they do not use this service. Of those who do:
“highly satisfied”:
Fitness Class Times
27%
Fitness Class Types
31%
Staff Attentiveness
47%
Equipment Condition
23%
Regarding Iron Forest Fitness Equipment:
40% of survey respondents indicated that they do not use this area. Of those who do:
“highly satisfied”:
Staff Attentiveness
24%
Availability of Equipment
24%
Equipment Condition
21%
Regarding Fitness Studio Equipment:
55% of survey respondents indicated that they do not use this offering. Of those who do:
“highly satisfied”:
Staff Attentiveness
34%
Availability of Equipment
29%
Equipment Condition
25%
171 respondents offered suggestions for improvement (sampling):
 61% would like to see additional class times offered along with more variety.
 10% had comments regarding wanting highly trained instructors who are knowledgeable and
who interact with participants.
 2% would like to have childcare available during times they would like to take classes
 12% expressed concern that some of the classes were overcrowded.
 7% would like to see additional classes for Seniors.
Regarding Fitness Equipment (143 respondents):
Whether it is in the Iron Forest (weight room) or the studio, the consensus of those who offered
remarks concentrated on cleanliness, organization of smaller equipment, working condition and
availability. Many respondents recognized the space constraints although wanting more free weights
and machines. Our Staff has already reconfigured the equipment placement in the Iron Forest to better
suit the needs of our members and guests.
2
6
Aquatics
Regarding the Recreational Pool:
31% of survey respondents indicated that they do not use this pool. Of those who do:
“highly satisfied”:
Staff Attentiveness
43%
Pool Hours
28%
Pool Condition
42%
Equipment Condition
37%
Regarding the Lap Pool:
52% of survey respondents indicated that they do not use this pool. Of those who do:
“highly satisfied”:
Staff Attentiveness
40%
Pool Hours
30%
Pool Condition
40%
Equipment Condition
39%
Regarding Swim Lessons:
69% of survey respondents indicated that they do not use this amenity. Of those who do:
“highly satisfied”:
Instructor Knowledge
28%
Instructor Teaching Style
26%
Lesson Times
23%
Lesson Availability
17%
164 respondents offered suggestions for improvement for the pools and swim lessons (sampling):
 30% would like to see the pools hours expanded
 21% had complaints about the lifeguards and WSI’s (poorly trained, non-attentive)
 24% had concerns regarding availability of swim lessons
 8% stated the pools, locker rooms and pool decks are dirty
 13% said the pools are too cold
3
7
Gymnasium & Walking Track
Regarding the courts/gymnasium:
56% of survey respondents indicated that they do not use this area. Of those who do:
“highly satisfied”:
Staff Attentiveness
27%
Open Court Hours
18%
Court Condition
35%
Equipment Condition
30%
Regarding the walking track:
26% of survey respondents indicated that they do not use this feature. Of those who do:
“highly satisfied”:
Staff Attentiveness
33%
Open Track Hours
62%
Track Condition
49%
Regarding the gymnasium and walking track:
104 people offered comments regarding the gym and walking track. Of those, the largest percentage of
respondents would like to see the gyms more available for public use. Other remarks included concerns
about cleanliness, enforcing rules, and the shared use agreement with the school.
4
8
Childcare
86% of survey respondents indicated that they do not use this service. Of those who do:
“highly satisfied”:
Staff Attentiveness
30%
Childcare Hours
9%
Childcare Center Condition
14%
Cost for Value
16%
44 respondents offered comments, which were predominately about the hours of operation. Other
remarks included concerns regarding cost and making reservations.
Lion’s Den Play Area
60% of survey respondents indicated that they do not use this service. Of those who do:
“highly satisfied”:
Staff Attentiveness
28%
Cleanliness
30%
Equipment Condition
34%
One-third of the 49 respondents who left comments were concerned about cleanliness in this area.
Additional comments included concerns over safety and parents not supervising their children.
Birthday Parties
81% of survey respondents indicated that they do not use this service. Of those who do:
“highly satisfied”:
Staff Attentiveness
45%
Available Party Rental Hours
53%
Room Condition
49%
22 respondents left comments. About half of those offered a variety of suggestions on improvements,
and the other half were pleased with this service.
5
9
Facility Components
Community Center Cleanliness
Security
Regular Hours of Operation
Holiday Hours of Operation
Check In Process
“highly satisfied”:
41%
32%
37%
33%
38%
43% of the 138 respondents who left comments want to see the hours of operation extended, including
having holiday hours. 23% want to see improvements with the check-in process. Other remarks
primarily addressed concerns with customer service and security.
Communication
How would you like to receive information regarding the facility and programs? (Could select more than
one option)
1. Email Newsletter
69%
2. Website
45%
3. Facebook
32%
4. Direct Mail
17%
5. Printed Fliers
11%
6. Twitter
3%
7. Other
3%
“Other” answers included text messages, posting at Safari Island, and “do not wish to
receive information.”
Other Recommendations
What additional programs or events would you like to see that are not currently offered?
85 respondents offered a wide variety of suggestions. Most of those had already been noted in previous
sections of the survey. A small number of the suggestions would require a building expansion to
accommodate. Overall, suggestions focused on activities for all age groups, including social events and
outdoor programs.
What other suggestions do you have for improving Safari Island Community Center?
The majority of the 143 responses also had been previously mentioned within the survey.
Hours of operation, cleanliness, and amenities that are open and available top the list. Customer service
and having a membership that has value are extremely important. 8% of respondents complained about
the distance (and walk) from the parking lot to the building.
6
10
CITY OF WACONIA
May 16, 2016
Pursuant to due call and notice thereof, the regular meeting of the City Council of the City of Waconia was called to order by
Acting Mayor Kent Bloudek at 6:00 p.m. The following members were present: Kent Bloudek, Lynn Ayers, Marc Carrier,
Charles Erickson. Absent: Jim Sanborn.
Staff Present: Susan Arntz, Lane Braaten, Craig Eldred, Ann Meyerhoff, Nicole Lueck, Angel Smith.
Visitors: Mike Blanchfield, Michael Orth, Richard & Janet Dupont, Noah McCourt.
Pledge of Allegiance was led by Acting Mayor Kent Bloudek.
ADOPT AGENDA: Resolution 2016-109 was added to Consent Agenda. Motion by Erickson, seconded by Carrier to
adopt the agenda as amended. All present voted aye. MOTION CARRIED.
VISTOR’S PRESENTATION: None
PROCLAMATION: Acting Mayor Kent Bloudek read a proclamation proclaiming May 15- May 21, 2016 National Public
Works Week.
PUBLIC HEARING - Storm Water Pollution Prevention Plan: Acting Mayor Bloudek called the Public Hearing to
th
Order. Craig Eldred stated that each year by June 30 communities with a population of 10,000 or greater are
required to submit and annual report to the Minnesota Pollution Control Association and also sponsor an annual
meeting to allow public comment on the SWPPP. Eldred shared the goals and accomplishments.
Goals Implemented for 2015:
• Continue to update and monitor storm water data storage and collect GPS points for storm water
conveyance systems
• Complete 20% inspection process of storm water conveyance systems, ponds, wetlands, and outfalls
• Implement processes required in SWMP to meet established target goals
• Continue to enhance, lead, and improve public education outlining direct effects individuals have in water
quality
• Continue to build relationships and partnerships with outside government agencies directed at improving
stream and surface water quality; specifically, working at meeting total maximum daily loads of
phosphorus and total solid requirements
• Work with Developer’s to include Low Impact Design practices into urban and redevelopment design
directed at improving and maintain water quality
• Investigate opportunities for grant funds to assist with off-setting capital storm water improvement costs
• Enhance partnerships with residents and Homeowner Associations on shoreline and stream restoration
projects
Accomplishments for 2015:
• Continue updates to storm water conveyance system mapping, and enhanced data set in asset management
system
• Completed 20% of storm water conveyance system, pond and outfall inspections. In 2015 Public Service
Staff completed the final phase of inspections for the entire community
• Continued education of storm water; 350 plus fourth grade children through Public Service and Water
Treatment Facility in October, Continued Open House events in the spring and fall seasons, Notifications
of residential impacts/issues as it pertains to water quality of storm water conveyance and receiving waters
• Continue to prepare and include BMP’s and LID’s into our budgetary processes for enhancement of water
quality where possible
11
CITY OF WACONIA
May 16, 2016
•
•
•
•
•
•
•
Continue to implement storm water management items related to the approved Surface Water Management
Plan (SWMP)
Continue implementation of storm water management items related to Storm Water Pollution and
Prevention Plan (SWPPP) and approved by MPCA
Partnered with Carver County Soil and Water and Developer’s on design review and implementation of
Low Impact Design items to reduce storm water run-off impacts. Particular projects include Iron Tap and
HEI Parking Lot improvements through reduction of surface water run-off and aggregate surface
contamination to Lake Waconia
Continued process on First Street Storm Water Re-Use project in conjunction with Carver County and
Waconia School District
Provided enhanced composting schedule to allow residents more opportunities to recycle materials
Awarded grant funds for 10th Street and Brook Peterson Park Reuse Projects from the Metropolitan
Council
Worked collaboratively with Mattamy Homes on institution of storm water reuse system for the purpose of
meeting CCWMO infiltration guide-lines for residential development.
Goals Implemented for 2016:
• Meet target storm water management items related to Storm Water Pollution and Prevention Plan (SWPPP)
approved by the MPCA
• Continue to research alternative funding opportunities for storm water pollution prevention projects
• Complete Final phase and place First Street Reuse and place system into service
• Complete 10th Street Reuse project in effort to meet storm water requirements for TH 5 and 10th Street
Improvement Project
• Complete Brook Peterson Park Storm Water Reuse project guided to reduce potable water use on the
athletic fields
• Continue to promote Low Impact Design practices into Urban Development, and Re-Development projects
in efforts to reduce storm water contamination of receiving waters
• Continue to build relationships and partnerships with outside agencies directed at improving water quality
Motion by Erickson, seconded by Carrier to Close the Public Hearing on the Storm Water Pollution Prevention Plan. All
present voted aye. MOTION CARRIED.
Motion by Ayers, seconded by Erickson to Adopt Resolution No. 2016-107, Approving Annual Storm Water Pollution
Prevention Plan (SWPPP) Report for Calendar Year 2015. All present voted aye. MOTION CARRIED.
ADOPT CONSENT AGENDA
1) Approve May 2, 2016 City Council Meeting Minutes.
2) Authorize Payment of May 16, 2016 Expenditures.
3) Motion to Approve Pay Estimate No. 10 to Park Construction Company for the Trunk Highway 5 Corridor
Improvement Project.
4) Adopt Resolution No. 2016-103, Approving Purchase of Tax Forfeited Parcels.
5) Adopt Resolution No. 2016-104, Approving the Variance Request by Mike and Cindy Blanchfield for construction
of a Detached Accessory Structure for their property located at 40 Pine Street North.
6) Adopt Resolution No. 2016-105, Approving the Stonegate Final Plat Application submitted by Cal Atlantic for the
First phase of the Stonegate Development.
7) Adopt Resolution No. 2016-108, Authorizing City Engineers; Bolton & Menk to Advertise Bids for Project Items
Related to directional drilling of HDPE Reuse Water Main for Brook Peterson Strom Water Reuse System.
8) Adopt Resolution No. 2016-109, Accepting the Resignation of Firefighter James Eggers and authorizing recruitment.
12
CITY OF WACONIA
May 16, 2016
Motion by Erickson, seconded by Carrier to Adopt the Consent Agenda as presented. All present voted aye. MOTION
CARRIED.
COUNCIL BUSINESS
Approve Site Plan and Design Review for 836 Main Street East: Lane Braaten explained that the applicants, Barbara
Van Auken and Kevin Brazner, have submitted an application for Site Plan and Design Review for the property
located at 836 Main Street East (PID# 753210042). They are proposing the construction of a 70 ft. x 200 ft. multitenant commercial building and corresponding site improvements on the subject parcel.
Braaten went through all the requirements for the Site Plan and Design Review stating that the Planning Commission
reviewed the application at their regular meeting on May 5th, 2016, and recommended approval via a 5-0 vote with
the following conditions:
1. The proposed improvements shall be completed as approved and as conditionally revised by the Planning
Commission and the City Council.
2. All applicable permits are applied for by the applicant with all supporting documentation and issued prior
to the start of construction.
3. The items listed on the City Engineers April 26, 2016, Review Comments shall be resolved to the
satisfaction of the City Engineer, the Public Services Director and the Community Development Director
prior to the issuance of the building permit for the multi-tenant building.
4. The applicant shall provide the City with a letter of credit to guarantee the proper installation and growth of
the approved landscape plan. The letter of credit shall be submitted by the developer prior to obtaining a
building permit that is equal to the amount of the required landscaping to be installed. The letter of credit
shall be held by the City and must cover one full calendar year subsequent to the installation of said
landscaping and must be conditioned upon complete and satisfactory implementation of the approved
landscape plan.
5. All indirect costs with the building permit, review, and final plans associated with engineering and
administrative costs shall be paid by the applicant/owner.
6. The applicant/property owner shall confirm with the Carver County Water Management Organization
(CCWMO) that all stormwater requirements have been met for the property. Any unresolved issues will
need to be resolved as part of the development of this site. CCWMO approval or unresolved issues may
delay the issuance of a building permit.
7. The applicant submit a lighting plan for review and approval prior to the issuance of a building for the
property.
8. The Site Plan shall be submitted to the Park and Recreation Commission for review at their upcoming
meeting to discuss the outstanding Park Dedication Fees due for the property.
9. The applicant shall contact the City Planning Department for a final site inspection when all conditions of
approval regarding this application have been completed.
Council Member Bloudek expressed concern about the absence of loading docks. Braaten answered by saying that
they will get deliveries before business hours through the front.
Barbara Auken with the Avalon group took to the podium to address the loading dock question. She stated that the
tenants will be the type that has small deliveries and it will be up to them to set up delivery hours.
Council Member Ayers asked about the size of the building and how many tenants it would hold.
Auken replied that for that size building it would have 4 tenants.
Richard Dupont came forward and informed the council that he will be the first tenant in the building. Currently he
is the owner of Dominos in downtown but will be moving the business to the lager location.
13
CITY OF WACONIA
May 16, 2016
Motion by Erickson, seconded by Carrier to Adopt Resolution No. 2016-102, Approving Site Plan and Design Review for
the Proposed Building and Site Improvements at 836 Main Street East. All present voted aye. MOTION CARRIED.
Revisions to Employee Reference Manual: Susan Arntz stated that the Personnel Committee has been reviewing a growing
issue related to Paid Time Off (PTO) accrual for our employees. Upon review of the rate at which our current employees are
accruing PTO, the Personnel Committee directed staff to review possible new accrual schedules. Upon review of policies for
other communities in our market area and our own accrual rates, the Committee is recommending that we amend our policy
to reduce the amount of PTO that future employees would accrue. The recommendation is to implement this policy on June
1, 2016 for all new hires after this date. This proposed change would only affect new employees.
Our payroll system is set up to handle the two accrual schedules.
For Employees Hired Prior to June 1, 2016:
Years of Service
1-5 years of employment
6-15 years of employment
16-20 years of employment
21+ years of employment
Total Days
22 days
27 days
32 days
37 days
Annual Hours
176 hours
216 hours
256 hours
296 hours
Monthly Hours
15 hours
18 hours
21 hours
25 hours
Annual Hours
120 hours
144 hours
180 hours
228 hours
Monthly Hours
10 hours
12 hours
15 hours
19 hours
For Employees Hired After June 1, 2016:
Years of Service
1-5 years of employment
6-15 years of employment
16-20 years of employment
21+ years of employment
Total Days
15 days
18 days
22.5 days
28.5 days
Motion by Erickson, seconded by Carrier to Adopt Resolution No. 2016-102, Adopting Revisions to Employee Reference
Manual. All present voted aye. MOTION CARRIED.
Acting Mayor Bloudek recessed the Regular City Council meeting at 6:54 p.m.to meet in Closed Session to discuss pending
litigation, subject to MN Statutes 13D.05 Subdivision 3b.
Acting Mayor Bloudek resumed the Regular City Council meeting at 7:25 p.m.
Susan Arntz reviewed the proposal from Waconia Township for the High School Project. It was agreed that the fee would be
refunded to the Township and they agreed to go forward with the annexation.
Motion by Erickson, seconded by Carrier to approve the counter approval. All present voted aye. MOTION CARRIED.
ITEMS REMOVED FROM CONSENT AGENDA: None
STAFF REPORTS: Susan Arntz gave a reminder that the City was taking comments from the public regarding Chicken
and Bee concepts.
BOARD REPORTS:
Councilmember Erickson – No Report
Councilmember Bloudek – No Report
Councilmember Carrier – No Report
Councilmember Ayers – No Report
14
CITY OF WACONIA
May 16, 2016
Mayor Sanborn – No Reoprt
ANNOUNCMENTS: None
ADJOURN:
Motion by Carrier, seconded by Ayers to adjourn the meeting at 7:30 p.m. All present voted aye. MOTION CARRIED
___________________________________
Jim Sanborn, Mayor
ATTEST: _________________________________
Ann Meyerhoff, Office Assistant
15
I have reviewed the list of claims for council approval and recommend payment.
6/1/2016
Date
Nicole Lueck, Finance Director
CITY OF WACONIA
Council List-Expenditures
Meeting: June 06, 2016
Vendor Name
ADVANTAGE IRRIGATION
ALLSTATE
AMERICAN LEGION POST 150
AMERICAN PAVEMENT SOLUTIONS, INC.
AVTEX SOLUTIONS, LLC
BOLTON & MENK, INC
BOLTON & MENK, INC
BOLTON & MENK, INC
BOLTON & MENK, INC
BOLTON & MENK, INC
BOLTON & MENK, INC
BOLTON & MENK, INC
BOLTON & MENK, INC
BOLTON & MENK, INC
BOLTON & MENK, INC
BOLTON & MENK, INC
BOLTON & MENK, INC
BOLTON & MENK, INC
BOLTON & MENK, INC
BOLTON & MENK, INC
BOLTON & MENK, INC
BOND TRUST SERVICES CORP
BOYD'S OIL DISTRIBUTING
BRIGGS & MORGAN
CARVER COUNTY TREASURER
CENTERPOINT MINNEGASCO
CHOICE ELECTRIC
CITY OF SAINT PAUL
COLORADO CHILD SUPPORT SERVICES
DAMA METAL PRODUCTS INC
DAMA METAL PRODUCTS INC
DETROIT LAKES FIRE DEPT CONFERENCE
EFTPS
EFTPS
EFTPS
EFTPS
EFTPS
EFTPS
EFTPS
EMERY'S TREE SERVICE, INC
FERGUSON WATERWORKS #2516
FRESHWATER SOCIETY
GORDON, GARY
HAUGO GEOTECHNICAL SERVICES, LLC
HAWKINS INC
KANSAS STATE BANK OF MANHATTAN
KLEIN BANK
KLEIN BANK
KLEIN BANK
KLEIN BANK
KLEIN BANK
KLM ENGINEERING, INC.
LARAWAY ROOFING
LARAWAY ROOFING
LENZEN CHEVROLET-BUICK, INC.
LOFFLER COMPANIES INC
MARCO INC
MARCO INC
METRO WEST INSPECTION SERVICES, INC.
MN BOARD OF WATER & SOIL RESOURCES
MN DEPT OF MOTOR VEHICLES
MN DEPT OF REVENUE
MN DEPT OF REVENUE
MN DEPT OF REVENUE
MN DEPT OF REVENUE
MN DEPT OF REVENUE
MN DEPT OF REVENUE
MN DEPT OF REVENUE
MOLNAU TRUCKING LLC
MONTGOMERY, CLAY
Description
Irrigation Repair Parts
Premiums 04/12/16
Senior Dining Program 07/2016
Street Seal Coating
05-2016 Server Back-Up
2018 Comp Plan Update
Crosswinds
Interlaken Woods
Pheasant Ridge Lift Station
Crosswinds 2nd Addition
Baseball Grandstand
Miscellaneous Engineering
ISD 110 Expansion
2015 Infrastructure Improvement
Industrial Park ALTA Survey
2016 Infrastructure Improvement
Somerwood Addn of Interlaken
TH 5 Stormwater Reuse
Met Council I&I Surcharge Prog
Community Dr & 94th Street
TH 5 Corridor Improvements
2015B Bond Payment
Oil Preventative Maintenance Supplies
Legal Services_IA&SI Contracts
2016 TIF District Admin Fees
Natural Gas Service 02/2016
2016 Street Recon Lighting
Asphalt
EE Deduction - Pay 07-2016
Fire S-3 Key Lock Boxes
Fire S-3 Key Lock Boxes
MSFDA Conference Registration - 3 FF
Federal Taxes - Fire Pay 03/16
Federal Taxes - Pay 07-2016
Federal Taxes - Pay 08-2016
Federal Taxes - Pay 08-2016
Federal Taxes - Supplemental
Federal Taxes - Supplemental
Federal Taxes - Supplemental
Tree Removal Service
Meter Project Components
Water Reuse Workshop - Eldred
City Square Park Rental Cancel
2016 Recon Soil Testing
WTP Chemicals
SI Exercise Equip Rent 04/2016
EE HSA Liability - Pay 07-2016
EE HSA Liability - Pay 08-2016
ER HSA Liability - Final Recreation Supplemental
ER HSA Liability - Pay 07-2016
ER HSA Liability - Pay 08-2016
Tower #2 Recon Res 2015-230
CH Roofing Project
WTP Roofing Project
Fire SUV's - C-12/U-11 - Resolution #2015-260
IA Printer Fees 03/01 - 05/31
PW Computer Consulting Issue
CH Printer Lease 03/2016
Building Inspections 03/2016
Wetland Credits - 2016 Infrastructure Project
License Plates - C-12/U-11
Sales Tax Liability 03/2016
State Taxes - Fire Pay 03/2016
State Taxes - Pay 07-2016
State Taxes - Pay 08-2016
State Taxes - Pay 08-2016
State Taxes - Supplemental
State Taxes - Supplemental
Snow Hauling 02/2016
Wetland Credits - 2016 Infrastructure Project
Amount
$77.75
$169.44
$600.00
$17,085.15
$600.00
$110.50
$286.00
$759.00
$775.50
$994.00
$1,196.00
$1,649.00
$2,530.50
$2,596.00
$4,109.00
$5,951.65
$8,412.00
$9,248.25
$12,238.00
$17,539.40
$20,249.25
$7,343.75
$3,716.68
$1,580.50
$1,480.00
$7,459.36
$2,946.25
$193.45
$279.10
$216.00
$216.00
$525.00
$799.14
$24,618.72
$16,441.72
$674.54
$0.98
$4,788.43
$20,450.34
$2,850.00
$18,070.75
$100.00
$64.13
$1,048.00
$1,806.70
$1,579.61
$2,011.15
$1,961.15
$1,827.65
$2,018.03
$1,713.42
$25,985.30
$2,150.00
$46,000.00
$77,398.16
$130.04
$320.00
$593.64
$16,338.76
$376.33
$12.00
$5,387.00
$23.79
$3,913.90
$2,696.52
$45.30
$882.95
$3,830.60
$2,320.00
$9,356.69
Fund/Department
Central Facilities
Personnel Liabilities
Central Facilities
Streets
Technology
Water
PIR
PIR
Sewer
PIR
PIR
Split: PIR, Adm inistration, Parks, Planning, Streets, Storm water, Sewer
PIR
Split: PIR, Storm water, Water, Sewer
PIR
Split: PIR, Water, Sewer, Storm water
PIR
Storm water
Sewer
PIR
Split: PIR, Storm water, Sewer, Water
2015 Debt Fund
Split: Streets, Parks, Water, Sewer
Adm inistration
TIF #1, #2, #3 & #4
Split: Central Facilities, Water, Sewer, Storm Water, Street Light, Ice Arena
PIR
Streets
Personnel Liabilities
Fire
Fire
Fire
Personnel Liabilities
Personnel Liabilities
Personnel Liabilities
Personnel Liabilities
Personnel Liabilities
Personnel Liabilities
Personnel Liabilities
Parks
Water
Storm Water
Safari Island
PIR
Water
Safari Island
Personnel Liabilities
Personnel Liabilities
Personnel Liabilities
Personnel Liabilities
Personnel Liabilities
Water
PIR
Water
Capital Equipm ent
Ice Arena
Technology
Central Facilities
Building Inspections
Storm Water
Fire
Sales Tax Liability
Personnel Liabilities
Personnel Liabilities
Personnel Liabilities
Personnel Liabilities
Personnel Liabilities
Personnel Liabilities
Streets
Storm Water
16
Council List - Expenditures 06-06-16
Council List-Expenditures
Meeting: June 06, 2016
Vendor Name
Description
MUELLER & SONS, INC.
Asphalt - 1st/Goldfinch/Olive
MUELLER & SONS, INC.
FillSand-Water Digs/StreetSock
MUELLER & SONS, INC.
Asphalt-ManholeRebuilds/Wtrdig
MUELLER & SONS, INC.
Red Rock - Hwy 5 Corridor Proj
NATIONWIDE RETIREMENT SOLUTION
EE Retirement - Pay 07-2016
NATIONWIDE RETIREMENT SOLUTION
EE Retirement - Pay 07-2016
NATIONWIDE RETIREMENT SOLUTION
EE Retirement - Pay 08-2016
NATIONWIDE RETIREMENT SOLUTION
EE Retirement - Pay 08-2016
NORDIC MECHANICAL SERVICES
WTP HVAC Maintenance Contract
NORDIC MECHANICAL SERVICES
FS HVAC Maintenance Contract
NORDIC MECHANICAL SERVICES
CH HVAC Maintenance Contract
NORDIC MECHANICAL SERVICES
PW HVAC Maintenance Contract
PERA
EE/ER Retirement - Pay 07-2016
PERA
EE/ER Retirement - Pay 08-2016
PERA
EE/ER Retirement - Pay 08-2016
PERA
EE/ER Retirement - Supplemental
PERA
EE/ER Retirement - Supplemental
RINK MANAGEMENT
IA Cash Reserve Account Set-Up
RINK MANAGEMENT
SI Cash Reserve Account Set-Up
ROYAL TIRE INC
Skid Loader Tire Mounting
TWIN CITY HARDWARE
Back Door Repair Fire Station
UNITED FARMERS COOP - WACONIA FARM SUPPLY Diesel/Gasoline Fill
US BANK CORPORATE PAYMENT SYSTEMS
03/11/16 - 04/10/16 Purchasing Card Transactions
ACT*CITY OF WACONIA
SI CC Testing-Refunded
ACT*GTS MCMA CONFERENC
MCMA Conference-Arntz
AMAZON MKTPLACE PMTS
Balloons-PW Open House
AMAZON MKTPLACE PMTS
Construction Hats-PW Open House
AMAZON MKTPLACE PMTS
Cups-PW Open House
AMAZON MKTPLACE PMTS
Goodie Bags-PW Open House
AMAZON MKTPLACE PMTS
Napkins/Plates-PW Open House
AMAZON MKTPLACE PMTS
Napkins/Table Cloths-PW Open House
AMAZON MKTPLACE PMTS
Napkins-PW Open House
AMAZON MKTPLACE PMTS
Plates-PW Open House
AMAZON MKTPLACE PMTS
PW Open House Supplies-Returned
AMAZON MKTPLACE PMTS
Syrup-PW Open House
AMAZON.COM
Childcare DVD's
AMAZONPRIME MEMBERSHIP
EE P-Card Error-Reim bursed
AMERICAN LEGION
CC Adm inistrator's Lunch Meeting
AMERICAN PUBLIC WORKS ASS
APWA Conference-J. Sorensen
ARC*SERVICES/TRAINING
LG Recertifications-4 EEs
ATHLETICA/SPORTS SYSTEMS
Dasher Board Panel
BATTERIES R US
SI Em ergency Light Replacem ent
BSHIFTER
Com m and Training-Noeldner
BUSINESS IMPACT GROUP
Utility Bill Perm it Envelopes
CAR CO AUTO PARTS WACO
#1017 Backup Alarm
CAR CO AUTO PARTS WACO
#1022 Air Dryer Valve/Filter
CAR CO AUTO PARTS WACO
#157 Coolant Dye
CAR CO AUTO PARTS WACO
#29 Oil Filter
CAR CO AUTO PARTS WACO
#34 Oil Filter
CAR CO AUTO PARTS WACO
#39 Air Tank Drain
CAR CO AUTO PARTS WACO
#39 Oil Filter
CAR CO AUTO PARTS WACO
#43 Oil Filter
CAR CO AUTO PARTS WACO
#8005 Marker Lights
CAR CO AUTO PARTS WACO
Anti-Freeze-Equipm ent Storage
CAR CO AUTO PARTS WACO
Apparatus Spray Wax
CAR CO AUTO PARTS WACO
Chain Saw Spark Plug
CAR CO AUTO PARTS WACO
Flag Holder Lights
CAR CO AUTO PARTS WACO
Park Supplies-Return
CAR CO AUTO PARTS WACO
PW Garage Supplies
CAR CO AUTO PARTS WACO
PW Vehicle Repair Parts
CAR CO AUTO PARTS WACO
Restroom Enclosure Paint
CAR CO AUTO PARTS WACO
Restroom /Paddle Board Paint
CAR CO AUTO PARTS WACO
Split Loom /Wire Loom
CAR CO AUTO PARTS WACO
Vehicle Window Washer Fluid
CARGILL* INCORPORATED
Road Salt - Deicer
CD PRODUCTS INC
On/Off Duty Board ID Tags
CD PRODUCTS INC
Dasherboard-CB Burnet
CD PRODUCTS INC
Office Sign Replacem ents
CD PRODUCTS INC
Sm all Equipm ent Decals
CDW GOVERNMENT
Fire Dispatch iPad
CDW GOVERNMENT
SI/IA iPad Tim eclock Cases
CDW GOVERNMENT
SI/IA Tim eclock iPads
CDW GOVERNMENT
Windows Server Backup
CINTAS 60A SAP
SI First Aid Supplies 03/2016
CORVAL CONTRUCTORS, INC
Condenser Control Adjustm ents
CORVAL CONTRUCTORS, INC
Refrigeration Control Repairs
COURTYARD BY MARRIOTT STC
Conference Lodging-Meyerhoff
Amount
$536.54
$658.79
$1,106.57
$2,112.71
$80.00
$1,730.00
$80.00
$1,620.00
$850.00
$850.00
$1,375.00
$1,750.00
$13,094.64
$9,966.81
$326.22
$184.20
$264.28
$100,000.00
$75,000.00
$925.42
$50.91
$15,302.54
$89,402.79
($5.00)
$515.00
$19.99
$79.96
$20.98
$107.43
$74.56
$38.67
$9.50
$19.64
($20.98)
$59.97
$65.36
$99.00
$13.71
$50.00
$108.00
$125.00
$3,572.69
$385.00
$1,094.00
$39.01
$95.39
$8.06
$18.57
$6.84
$62.84
$36.59
$4.35
$6.88
$41.94
$11.39
$4.58
$14.24
($151.56)
$27.98
$79.21
$136.70
$326.17
$33.06
$25.74
$7,686.62
$38.00
$264.00
$170.00
$121.00
$389.03
$198.24
$770.76
$604.46
$221.51
$369.00
$2,463.19
$397.83
Fund/Department
Storm water
Split: Water, Streets
Split: Water, Sewer
PIR
Personnel Liabilities
Personnel Liabilities
Personnel Liabilities
Personnel Liabilities
Water
Central Facilities
Central Facilities
Central Facilities
Personnel Liabilities
Personnel Liabilities
Personnel Liabilities
Personnel Liabilities
Personnel Liabilities
Ice Arena
Safari Island
Streets
Central Facilities
Fleet Fuel Payable
Bill Back Receivable
Adm inistration
Sewer
Sewer
Sewer
Sewer
Sewer
Sewer
Sewer
Sewer
Sewer
Sewer
Safari Island
Bill Back Receivable
Adm inistration
Streets
Safari Island
Ice Arena
Safari Island
Fire
Split: Water, Sewer
Fire
Fire
Parks
Streets
Parks
Street Light
Streets
Streets
Streets
Streets
Fire
Streets
Ice Arena
Parks
Streets
Water
Adm inistration
Parks
Parks
Parks
Streets
Fire
Ice Arena
Fire
Streets
Fire
Split: Safari Island, Ice Arena
Split: Safari Island, Ice Arena
Technology
Safari Island
Ice Arena
Ice Arena
Adm inistration
17
Council List - Expenditures 06-06-16
Council List-Expenditures
Meeting: June 06, 2016
Vendor Name
DISCOUNT STEEL, INC
DISPLAY SALES CO
DROP N GO SHIPPING
EB MACQUEEN EQUIPMENT
ECM PUBLISHERS INC
EROSION PRODUCTS LLC
EVERSONS HARDWARE HANK
EVERSONS HARDWARE HANK
EVERSONS HARDWARE HANK
EVERSONS HARDWARE HANK
EVERSONS HARDWARE HANK
EVERSONS HARDWARE HANK
EVERSONS HARDWARE HANK
FASTENAL COMPANY01
FASTENAL COMPANY01
FASTENAL COMPANY01
FASTENAL COMPANY01
FASTENAL COMPANY01
FASTENAL COMPANY01
FASTENAL COMPANY01
FERGUSON WATERWORKS #2518
FINANCE AND COMMERCE INC
FINANCE AND COMMERCE INC
FIRSTLAB
FITNESSREPAIRPARTS.COM
FLEXIBLE PIPE TOOL COMPAN
FORCE AMERICA DISTRIBUTIN
FORCE AMERICA DISTRIBUTIN
G&K SERVICES AR
G&K SERVICES AR
GALLS
GRANDVIEW LODGE AND TENNI
GRANDVIEW LODGE AND TENNI
GRANDVIEW LODGE AND TENNI
HYDRO OPERATING LLC
HYDRO OPERATING LLC
HYDRO OPERATING LLC
INDELCO PLASTICS CORPORAT
KUM & GO #302
LA CROSSE TECHNOLO
LANO EQUIPMENT OF NORWOOD
LOLAS LAKE HOUSE
LOLAS LAKE HOUSE
MACKENTHUN'S COUNTY
MACKENTHUN'S COUNTY
MACKENTHUN'S COUNTY
MACKENTHUN'S COUNTYSSS
MACQUEEN EQUIPMENT INC
MACQUEEN EQUIPMENT INC
MAYER DO IT BEST L
MAYER DO IT BEST L
MAYER DO IT BEST L
MELCHERT HUBERT SJODIN
MINNEAPOLIS OXYGEN CO
MINNESOTA GOVERNMENT F
MINNESOTA PIPE & EQUIP
MINNESOTA PIPE & EQUIP
MINNESOTA VALLEY ELECTRI
MTI
MUNICIPAL EMERGENCY SE
NATIONAL ENERGY CONTRO
NEWMAN SIGNS INC
OLSEN CHAIN AND CABLE
ONE SOURCE FITNESS
ORIENTAL TRADING CO
OTTERBOX/LIFEPROOF
PAYPAL *MNAPA
PINE PRODUCTS
PINE PRODUCTS
POLLUTION CONTROL AGENCY
PUMP & METER SERVICE
R & R MARINE
R&R SPECIALTIES OF WISCON
RANDYS SANITATION DELANO
RIEDELL SKATES
SHERATON DES MOINES
STAPLS7153004064000001
STAPLS7153004064000002
Description
Restroom /Paddle Board Metal
Flags/Flag Poles
UB Processing Fees 03/2016
Equipm ent Training-Rolf
Publishing Fees 03/2016
Straw Blankets/Staples
3rd St-Water Shut Off Supplies
CH Sprinkler Repair Parts
Curb Box Repair Supplies
Stand Torch Regulator
Sugarbush Park Drain Tile Supplies
Sugarbush Park Drain Tile Supplies
TH 5 Roadway Crossing Supplies
#47 Air Sweeper Hardware
Bench Install Anchor Bolts
Chem ical Room Goggles
Clevis-LS Chain Installs
Crane Replacem ent Hooks
Gel Cap Connectors
Safety Vending Equipm ent 03/16
Resale/Project Meter Parts
2016 Infrastructure Bid Publishing
LS/TH5 Reuse Bid Publishing
EE DOT Testing-2 EEs
Fitness Equipm ent Repair Parts
Valve Handle/Strainer-Sewer Jetter
#36 Switch Addition-Winter Chem icals
Vehicle Data Charge 02/2016
CH/SI Restroom s/Mats 03/2016
PW Uniform s 03/2016
Seat Organizer-C-12/U-11
Conference Lodging-Arntz
Conference Lodging-Arntz
Conference Lodging-Sm ith
#35 Vacuum Hose/Clam ps
#35 Vacuum Tube
#35 Vacuum Tube
DEF Dispensing System Parts
#41 Fuel-Conference Travel
SI Facility Clocks
#2003 Hydraulic Breaker Coupler
Rink Mgm t Lunch Meeting
Rink Mgm t Lunch Meeting
Fire Station Bath Tissue
Floatie Friday Rootbeer
Tax Error-Refunded
Tax Error-Refunded
Elgin Sweeper Shoe Runner
Sweeper Replacem ent Parts
Lum ber-Storm water Outlet Weir
Restroom Enclosure Lum ber
Screws-Storm Water Pond Weir
City Legal Fees 02/2016
Helium /Oxygen Rental 02/2016
MNGFOA 4/2016 Mtg-Lueck
Curb Stop Adapters
Trail Im provem ent Pipes
Electric Service 03/2016
BPP Irrigation Repair Supplies
Turn-Out Gear-6 FFs
Autom atic Pool Fill Valves
Road Sign Posts
Crane Cable Replacem ent
Fitness Equipm ent Repair
Candy-B-Day Party Rentals
C-11 iPad Case
MNAPA Training-Braaten
Facility/Parks Mulch
Playground Surface Material
Sewer Training-Moldenhauer
Air Hose Reel Swivel
Zodiac Boat Fuel System Repairs
Zam boni Repair/Blade Sharpening
Shredding Service 04/2016
Rental Ice Skates
Conference Lodging-J. Sorensen
Labels-PW Open House
Labels-PW Open House
Amount
$543.83
$2,429.00
$114.40
$50.00
$628.02
$423.73
$24.71
$18.20
$5.99
$24.99
$11.38
$12.99
$42.47
$40.18
$19.99
$31.81
$132.33
$9.51
$30.88
$131.77
$1,975.84
$269.99
$207.06
$50.00
$215.27
$446.50
$1,761.29
$160.23
$1,042.82
$422.05
$53.05
($91.22)
$228.06
$136.84
$1,072.56
$46.81
$46.81
$53.49
$45.10
$149.80
$29.39
$37.06
$44.78
$12.99
$1.34
$13.88
($13.88)
$966.25
$660.66
$46.17
$151.20
$6.94
$12,106.95
$16.82
$15.00
$252.15
$1,240.44
$2,268.51
$290.65
$11,739.73
$215.40
$1,788.04
$241.05
$1,237.96
$44.87
$125.03
$21.49
$4,803.62
$5,580.00
$325.00
$58.03
$198.57
$419.78
$18.42
$122.33
$152.26
$57.66
$61.05
Fund/Department
Parks
Streets
Split: Water, Sewer
Sewer
Split: PIR, Sewer, Adm inistration
Storm Water
Water
Central Facilities
Water
Sewer
Parks
Parks
PIR
Storm Water
Parks
Water
Sewer
Streets
Water
Streets
Water
PIR
Split: Sewer, Storm Water
Streets
Safari Island
Sewer
Streets
Streets
Split: Central Facilities, Safari Island
Split: Streets, Adm inistration, Water, Sewer, Storm Water, Street Light
Capital Equipm ent
Adm inistration
Adm inistration
Adm inistration
Sewer
Sewer
Sewer
Streets
Streets
Safari Island
Streets
Adm inistration
Adm inistration
Fire
Safari Island
Fire
Fire
Storm Water
Storm Water
Storm Water
Parks
Storm Water
Split: Adm inistration, Revolving Loan Fund, PIR, Ice Arena, Safari Island, Clearwater Shores HIA
Safari Island
Finance
Water
Split: Parks, Water, Sewer
Split: Sewer, Street Light
Parks
Fire
Safari Island
Streets
Streets
Safari Island
Safari Island
Fire
Planning
Split: Central Facilities, Parks
Parks
Storm Water
Bill Back Receivable
Fire
Ice Arena
Central Facilities
Ice Arena
Streets
Sewer
Sewer
18
Council List - Expenditures 06-06-16
Council List-Expenditures
Meeting: June 06, 2016
Vendor Name
STAPLS7153086888000002
STAPLS7153086888000003
STAPLS7153490106000001
STENCIL EASE
STENCIL EASE
STORMS WELDING & MANUFA
TARGET
00024497
TARGET
00024497
THE HOME DEPOT 2825
U.S. PLASTIC CORPORATION
UFC FARM SUPPLY
UFC FARM SUPPLY
UFC FARM SUPPLY
UFC FARM SUPPLY
UFC FARM SUPPLY
UFC FARM SUPPLY
UFC FARM SUPPLY
UFC FARM SUPPLY
UFC FARM SUPPLY
UFC FARM SUPPLY
UFC FARM SUPPLY
UFC FARM SUPPLY
UFC FARM SUPPLY
UFC FARM SUPPLY
UFC FARM SUPPLY
UFC FARM SUPPLY
UFC FARM SUPPLY
UFC FARM SUPPLY
UNITED LABORATORIES
US HEALTHWORKS MED GRP
VZWRLSS*MY VZ VB P
VZWRLSS*MY VZ VB P
WEATHERTECH MACNEIL
WPSG. INC 800-852-6088
WPSG. INC 800-852-6088
WPSG. INC 800-852-6088
WW GRAINGER
WW GRAINGER
WW GRAINGER
WW GRAINGER
WW GRAINGER
USPS
VANCO SERVICES
WELLS FARGO
XCEL ENERGY
XCEL ENERGY
Description
Utensils/Cups-PW Open House
Tablecloths-PW Open House
Copy Paper
Stencil Markings-BBall Court/Crosswalks
Stencil Markings-Traffic Safety
Pum p Skid Rem oval Tool
Fire Cleaning Supplies
SI/IA Tim eclock Cables
Cordless Drill Batteries/Charger
Chem ical Injector Valves
#24 Bolts-Lighting Repair
Asphalt Shoe Supplies
BPP Batting Cage Netting
Chainsaw Chain Replacem ents
Chainsaw Oil
Chainsaw Rubber Isolator
Duplicate Charge-Refunded
Equipm ent Window Cleaner
Fork Lift LP Fuel
Garage Oil Dry Material Scoop
Parks Debris Pick-Up Unit
Pipe Repair Couple Flex
PW Shovels/Rakes
Restroom Enclosure Stain
Scrubber Repair Part
Supplies-Winter Equipm ent Storage
Tie-Down Strap
WTP Bleach/Trash Bags
Vehicle Cleaning Wipes
EE Vaccination
City Air Card Service 02/2016
City Cell Service 02/2016
Floorliner
Fire Helm ets-3
Fire Helm ets-4
Helm et Decals/Fire Helm ets-2
Grinder Wheels
Latex Custodial Gloves
Lighting Repair Ballasts
Medical Bag Tags
Saw Blades/Drills
UB Mailing 04/2016
SI Insurance Reimbursement Fees 3/2016
CH/SI/PW Printer Lease 03/2016
10525 10th St Electric 02/2016
Electric Service 02/2016
Amount
$61.17
$11.53
$72.65
$601.86
$610.08
$56.22
$30.00
$64.10
$190.18
$379.39
$53.14
$12.42
$5.72
$107.70
$44.97
$11.55
($530.00)
$4.99
$25.99
$29.98
$47.98
$23.97
$69.94
$22.74
$1.65
$22.02
$4.95
$28.96
$422.96
$110.00
$1,890.50
$1,534.88
$20.00
$876.76
$1,162.16
$976.94
$62.60
$418.40
$251.50
$89.40
$190.62
$1,073.26
$63.25
$447.66
$32.58
$31,640.22
$784,242.31
Fund/Department
Sewer
Sewer
Safari Island
Parks
Streets
Fire
Fire
Split: Safari Island, Ice Arena
Safari Island
Water
Fire
Streets
Parks
Streets
Streets
Streets
Storm Water
Parks
Streets
Streets
Parks
Storm Water
Streets
Parks
Ice Arena
Streets
Parks
Water
Streets
Safari Island
Split: Adm inistration, Technology, Fire, Water, Sewer, Streets, Storm Water, Capital Equipm ent
Split: Fire, Water, Sewer, Parks, Streets, Storm Water, Street Light, Adm inistration, Planning, Technology, Safari Island, Ice Arena
Capital Equipm ent
Fire
Fire
Fire
Safari Island
Safari Island
Safari Island
Fire
Safari Island
Split: Water, Sewer
Safari Island
Split: Central Facilities, Safari Island
Central Facilities
Split: Public Safety, Central Facilities, Water, Sewer, Storm Water, Street Light, Ice Arena
The above bills have been approved for payment at the regular City Council Meeting on June 06, 2016.
Authorized and ordered for payment:
_________________________________________
Mayor
__________________________________________
City Administrator
19
Council List - Expenditures 06-06-16
REQUEST FOR CITY COUNCIL ACTION
Meeting Date:
Item Name:
Originating Department:
Presented by:
Previous Council Action (if any):
Consent
Item Type (X only one):
June 06, 2016
Contractor Pay Request #1 - 2016 Infrastructure Improvement Project
Finance
Nicole Lueck, Finance Director
X
Regular Session
Discussion Session
RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.)
Motion to approve Pay Estimate No. 1 to GMH Asphalt for the 2016 Infrastructure Improvement Project
EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and
recommendations.)
Staff has reviewed the contractor pay request for the 2016 Infrastructure Improvement Project and
recommends payment of $281,290.77 based on the engineering request for payment. This payment represents
approximately 9.2% of the total approved contract for the project.
FINANCIAL IMPLICATIONS:
Funding Sources & Uses: PIR Capital, Water, Sewer,
and Storm Water Fund
Budget Information:
Budgeted
X
Non Budgeted
Approved
Resolution
No.
Amendment Required
Denied
ADVISORY BOARD RECOMMENDATIONS:
Planning Commission
Parks and Recreation
Board
Safari Island Advisory
Board
Other
Tabled
Ordinance
No.
20
Other
May 31, 2016
City of Waconia
Attn: Nicole Lueck
201 South Vine St.
Waconia, MN 55387
Re:
2016 Infrastructure Improvement Project
Pay Request No. 1
Dear Ms. Lueck:
Enclosed please find Pay Request No. 1 for work completed from 5/1/2016 to 5/27/2016 on the
above referenced project. The work completed includes payment for mobilization, traffic
control, erosion control, storm sewer construction, watermain construction, sanitary sewer
construction, and street construction.
We have reviewed the estimate, verified the quantities, and recommend the City make payment
in the amount of $281,290.77 to GMH Asphalt. This project is broken into five separate
components. Below is a total for each of these components as well as the estimated percent of
work completed for each funding type.
PAY APPLICATION NO. 1
TOTAL
PAYMENT
STREET
SANITARY
WATERMAIN
STORM
PARK
$177,763.59
45%
19%
26%
10%
0%
$37,894.56
13%
9%
78%
0%
0%
$65,632.62
48%
0%
0%
52%
0%
CSAH 10 TRAIL
$0.00
0%
0%
0%
0%
0%
PARK IMPROVEMENTS
$0.00
0%
0%
0%
0%
0%
PROJECT TYPE
STREET & UTILITY
RECONSTRUCTION
INTERLAKEN CROSSING
& AIRPORT ROAD
MILL & OVERLAY
CONSTRUCTION
TOTAL:
$281,290.77
Please contact me if you have any questions regarding this pay request.
Respectfully Submitted,
Bolton & Menk, Inc.
Jake Saulsbury, P.E.
cc: Craig Eldred, Public Services Director
Enclosure
21
22
Application Number:
Item
No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
26A
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
Description of Work
SECTION 1: PRORATA
MOBILIZATION
TRAFFIC CONTROL
EROSION AND SEDIMENT CONTROL
SECTION 2: STREET & UTILITY RECONSTRUCTION
REMOVALS:
CLEAR AND GRUB TREE ≤12"
CLEAR AND GRUB TREE >12"
REMOVE WATERMAIN
REMOVE 1" TO 2" WATER SERVICE PIPE
REMOVE PIPE SEWER (STORM)
REMOVE PIPE SEWER (SANITARY)
REMOVE SANITARY STRUCTURE
REMOVE DRAINAGE STRUCTURE
REMOVE EX CURB STOP AND SERVICE
REMOVE HYDRANT WITH VALVE
REMOVE CONCRETE CURB & GUTTER
REMOVE CONCRETE DRIVEWAY/WALK
REMOVE BITUMINOUS DRIVEWAY & TRAIL PAVEMENT
REMOVE BITUMINOUS PAVEMENT
HAUL BITUMINOUS MILLINGS TO CITY SHOP (LV)
EDGE MILL - 6' WIDTH 0-2" DEPTH (CHERRY STREET)
SAWING CONCRETE PAVEMENT (FULL DEPTH)
SAWING BITUMINOUS PAVEMENT (FULL DEPTH)
SALVAGE SIGN
SALVAGE CHAIN LINK FENCE
ROADWAY CONSTRUCTION:
COMMON EXCAVATION (EV)
SUBGRADE EXCAVATION (EV)
TOPSOIL BORROW (LV)
GRANULAR BORROW
STABILIZING AGGREGATE - SELECT GRANULAR BORROW (CV)
STABILIZING AGGREGATE - 3" MINUS CRUSHED
GEOTEXTILE FABRIC TYPE V
AGGREGATE SURFACING CLASS 5 (DRIVEWAY)
AGGREGATE BASE CLASS 5 (CV)
1.5" TYPE SP 9.5 WEARING COURE MIX (2,B)
TYPE SP 12.5 NON WEAR COURSE MIXTURE (2,B)
2" BITUMINOUS WEAR COURSE OVERLAY TYPE SP 9.5
BITUMINOUS CRACK FILLING
BITUMINOUS PATCH - TRUCK ROUTE
MODULAR BLOCK RETAINING WALL
ADDITIONAL BUSINESS AND DETOUR SIGNAGE
UTILITIES:
4" PERF PE EDGE DRAIN
6" PERF PE DRAINTILE
4" PIPE DRAIN CLEANOUT
4" PIPE DRAIN CLEANOUT W/ CASTING
6" PIPE DRAIN CLEANOUT
SUMP PUMP SERVICE LINE CONNECTION
CONNECT TO EXISTING PIPE DRAIN CLEANOUT
SAND FILTER BASIN GRADING
INFILTRATION MEDIA (CV)
FILTER SAND (CV)
RAIN GUARDIAN (INC. CONCRETE BASE SLAB)
12" RC PIPE SEWER DESIGN 3006 CLASS V
15" RC PIPE SEWER DESIGN 3006 CLASS V
18" RC PIPE SEWER DESIGN 3006 CLASS V
24" RC PIPE SEWER DESIGN 3006 CLASS V
24" RC PIPE SEWER DESIGN 3006 CLASS III
CONSTRUCT DRAINAGE STRUCTURE DESIGN R-1
CONSTRUCT DRAINAGE STRUCTURE DES 48-4020
CONSTRUCT DRAINAGE STRUCTURE DES 60-4020
CONSTRUCT DRAINAGE STRUCTURE DES 48-4022
CONSTRUCT DRAINAGE STRUCTURE DES 60-4022
ADJUST STORM STRUCTURE - SPECIAL
CONNECT TO EXISTING STORM PIPE
CONNECT TO EXISTING STORM STRUCTURE
CASTING ASSEMBLY (STORM)
ADJUST FRAME & RING CASTING (STORM)
ADJUST FRAME & RING CASTING (WATER)
CONNECT TO EXISTING WATERMAIN
HYDRANT
A
Original
Plan
Quantity
Unit
of
Measure
1
1
1
LUMP SUM
LUMP SUM
LUMP SUM
7
4
2,870
530
580
1,500
7
8
8
6
7,070
9,080
19,200
14,700
300
3,300
380
2,230
11
40
TREE
TREE
LIN FT
LIN FT
LIN FT
LIN FT
EACH
EACH
EACH
EACH
LIN FT
SQ FT
SQ FT
SQ YD
CU YD
SQ YD
LIN FT
LIN FT
EACH
LIN FT
10,250
1,600
870
4,170
900
1,300
14,400
100
5,480
12,400
3,600
510
4,400
300
1,500
1
5,900
100
12
3
1
1
2
1
4
16
1
559
552
597
79
354
30.10
16.10
13.40
74.30
20.40
1
8
1
37
1
1
11
6
B
Bid
Price
C
Contract
Amount
Application Date: 5/30/2016
Period to: 5/1/2016 - 5/27/2016
BMI Project Number: C12.109751
D
E
Current Pay Application
Total
Total Amount
Quantity
Amount
Quantity
Completed
(B x E)
(B x D)
to Date
$95,000.00
$36,500.00
$5,000.00
$95,000.00
$36,500.00
$5,000.00
$220.00
$612.00
$5.30
$5.30
$15.80
$5.30
$530.00
$265.00
$79.00
$160.00
$3.00
$1.10
$0.45
$0.80
$0.01
$1.50
$5.00
$2.50
$27.00
$3.00
$1,540.00
$2,448.00
$15,211.00
$2,809.00
$9,164.00
$7,950.00
$3,710.00
$2,120.00
$632.00
$960.00
$21,210.00
$9,988.00
$8,640.00
$11,760.00
$3.00
$4,950.00
$1,900.00
$5,575.00
$297.00
$120.00
CU YD
CU YD
CU YD
CU YD
CU YD
TON
SQ YD
TON
CU YD
SQ YD
TON
TON
LIN FT
SQ YD
SQ FT
ALLOWANCE
$21.90
$16.00
$21.00
$18.35
$0.01
$0.01
$1.30
$30.00
$0.01
$5.45
$52.75
$60.75
$1.10
$53.50
$22.70
$5,000.00
$224,475.00
$25,600.00
$18,270.00
$76,519.50
$9.00
$13.00
$18,720.00
$3,000.00
$54.80
$67,580.00
$189,900.00
$30,982.50
$4,840.00
$16,050.00
$34,050.00
$5,000.00
1,248
LIN FT
LIN FT
EACH
EACH
EACH
EACH
EACH
LUMP SUM
CU YD
CU YD
EACH
LIN FT
LIN FT
LIN FT
LIN FT
LIN FT
LIN FT
LIN FT
LIN FT
LIN FT
LIN FT
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
$8.00
$12.00
$185.00
$335.00
$300.00
$400.00
$200.00
$1,500.00
$120.00
$100.00
$2,100.00
$38.70
$39.80
$42.30
$54.50
$46.60
$144.00
$230.00
$355.00
$230.00
$355.00
$740.00
$1,160.00
$1,160.00
$690.00
$500.00
$500.00
$530.00
$3,383.00
$47,200.00
$1,200.00
$2,220.00
$1,005.00
$300.00
$400.00
$400.00
$1,500.00
$480.00
$1,600.00
$2,100.00
$21,633.30
$21,969.60
$25,253.10
$4,305.50
$16,496.40
$4,334.40
$3,703.00
$4,757.00
$17,089.00
$7,242.00
$740.00
$9,280.00
$1,160.00
$25,530.00
$500.00
$500.00
$5,830.00
$20,298.00
637
23
1
0.25
0.25
0.25
381
172
3
6
1,240
2,898
126
6,553
40
576
1,728
672
0.41
110
93
32
22.59
4.64
1
3
1
$23,750.00
$9,125.00
$1,250.00
0.25
0.25
0.25
$23,750.00
$9,125.00
$1,250.00
$0.00
$0.00
$2,019.30
$0.00
$0.00
$911.60
$1,590.00
$0.00
$474.00
$0.00
$3,720.00
$3,187.80
$56.70
$5,242.40
$0.00
$0.00
$0.00
$0.00
$0.00
$120.00
0
0
381
0
0
172
3
0
6
0
1,240
2,898
126
6,553
0
0
0
0
0
40
$0.00
$0.00
$2,019.30
$0.00
$0.00
$911.60
$1,590.00
$0.00
$474.00
$0.00
$3,720.00
$3,187.80
$56.70
$5,242.40
$0.00
$0.00
$0.00
$0.00
$0.00
$120.00
$27,331.20
$0.00
$0.00
$10,569.60
$0.00
$0.00
$2,246.40
$0.00
$6.72
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$2,050.00
1,248
0
0
576
0
0
1,728
0
672
0
0
0
0
0
0
0.41
$27,331.20
$0.00
$0.00
$10,569.60
$0.00
$0.00
$2,246.40
$0.00
$6.72
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$2,050.00
$5,096.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$4,257.00
$3,701.40
$1,353.60
$0.00
$0.00
$0.00
$5,195.70
$0.00
$1,067.20
$0.00
$0.00
$1,160.00
$0.00
$0.00
$0.00
$0.00
$1,590.00
$3,383.00
637
0
0
0
0
0
0
0
0
0
0
110
93
32
0
0
0
22.59
0
4.64
0
0
1
0
0
0
0
3
1
$5,096.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$4,257.00
$3,701.40
$1,353.60
$0.00
$0.00
$0.00
$5,195.70
$0.00
$1,067.20
$0.00
$0.00
$1,160.00
$0.00
$0.00
$0.00
$0.00
$1,590.00
$3,383.00
Application Number:
Item
No.
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
Description of Work
HYDRANT EXTENSION (0.5')
HYDRANT EXTENSION (1.0')
ADJUST VALVE BOX
6" GATE VALVE AND BOX
8" GATE VALVE AND BOX
10" GATE VALVE AND BOX
TRACER WIRE ACCESS BOX
ROADWAY TRACER WIRE ACCESS BOX
2.0" CORPORATION STOP
1.5" CORPORATION STOP
1" CORPORATION STOP
2.0" CURB STOP & BOX
1.5" CURB STOP & BOX
1" CURB STOP & BOX
6" WATERMAIN DUCTILE IRON CL 52
10" WATERMAIN DUCTILE IRON CL 52
6" PVC WATERMAIN C900 DR18
8" PVC WATERMAIN C900 DR18
10" PVC WATERMAIN C900 DR18
1" TYPE K COPPER SERVICE PIPE
1.5" HDPE C901 WATER SERVICE PIPE
2.0" HDPE C901 WATER SERVICE PIPE
CUT-IN VALVE (NOT INCLUDING VALVE)
CUT IN WATERMAIN TEE (NOT INCLUDING FITTINGS)
CONNECT TO EXISTING 1.0" WATER SERVICE
CONNECT TO EXISTING 1.5" WATER SERVICE
CONNECT TO EXISTING 2.0" WATER SERVICE
4" POLYSTYRENE INSULATION
PIPE FITTINGS
3 LB ANODE
9 LB ANODE
17 LB ANODE
CATHODIC PROTECTION TEST STATION
TEMPORARY WATER SYSTEM
TEMPORARY 1.5"/2.0" WATER SERVICE CONNECTION
TEMPORARY 6.0"/8.0" WATER SERVICE CONNECTION
CONNECT TO EXISTING SANITARY PIPE
CONNECT TO EXISTING SANITARY MANHOLE
CONNECT TO EXISTING SEWER SERVICE
CONSTRUCT SANITARY MANHOLE, 48" DIAMETER
OUTSIDE DROP MANHOLE
ADJUST FRAME AND RING CASTING (DUCTILE IRON RING INSERT)
ADJUST CASTING (REMOVE BIT, ADJUST CASTING, PATCH BIT)
ADJUST EXISTING MANHOLE (STREET RECONSTRUCTION AREA)
6" PVC PIPE SEWER SERVICE SDR 26
8" PVC PIPE SEWER SDR 35
8" PVC PIPE SEWER C-900 DR 18
8"X6" PVC WYE
EXPLORATORY EXCAVATION
CASTING ASSEMBLY (SANITARY)
EXTERNAL CHIMNEY SEAL
SIDEWALK, DRIVEWAYS, SIGNAGE:
4" CONCRETE WALK
6" COLORED CONCRETE
6" CONCRETE DRIVEWAY PAVEMENT
6" CONCRETE DRIVEWAY PAVEMENT - HEAVY DUTY
6" CONCRETE PEDESTRIAN RAMP
TRUNCATED DOMES
CONCRETE CURB & GUTTER DESIGN B612
CONCRETE CURB & GUTTER DESIGN B618
CONCRETE CURB & GUTTER DESIGN B618 - REINFORCED
CONCRETE VALLEY GUTTER
3" TYPE SP 9.5 BITUMINOUS TRAIL PAVEMENT
3" BITUMINOUS DRIVEWAY PAVEMENT MIX (2,B)
HEAVY DUTY BITUMINOUS DRIVEWAY PAVEMENT MIX (2,B)
3" BITUMINOUS PATCH - DRIVEWAY/TRAIL
CONSTRUCT, MAINTAIN & REMOVE TEMP CL 5 AGG DW
EROSION CONTROL AND RESTORATION:
SILT CURTAIN
SILT FENCE, TYPE PREASSEMBLED
ROCK BAG BARRIER
INLET PROTECTION
SEEDING WITH SEED MIX 33-261
A
Original
Plan
Quantity
2
2
11
7
15
2
6
3
1
2
23
1
2
23
110
20
290
2,500
30
520
50
40
1
3
23
2
1
14
2,200
11
12
1
1
1
3
4
10
3
7
101.00
4
5
6
3
250
1,260
40
5
30
16
21
Unit
of
Measure
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
LIN FT
LIN FT
LIN FT
LIN FT
LIN FT
LIN FT
LIN FT
LIN FT
EACH
EACH
EACH
EACH
EACH
SQ YD
POUND
EACH
EACH
EACH
EACH
LUMP SUM
EACH
EACH
EACH
EACH
EACH
LIN FT
LIN FT
EACH
EACH
EACH
LIN FT
LIN FT
LIN FT
EACH
HR
EACH
EACH
$781.00
$866.00
$300.00
$1,511.00
$2,007.00
$2,748.00
$133.00
$133.00
$430.00
$755.00
$665.00
$794.00
$702.00
$530.00
$41.80
$55.30
$32.00
$35.00
$38.60
$18.25
$15.60
$16.15
$1,583.00
$1,583.00
$354.00
$430.00
$439.00
$38.00
$5.65
$46.40
$51.70
$93.90
$1,583.00
$9,706.00
$530.00
$3,165.00
$530.00
$1,055.00
$1,055.00
$148.00
$422.00
$175.00
$265.00
$1,200.00
$26.00
$39.00
$38.50
$1,145.00
$211.00
$695.00
$153.00
$1,562.00
$1,732.00
$3,300.00
$10,577.00
$30,105.00
$5,496.00
$798.00
$399.00
$430.00
$1,510.00
$15,295.00
$794.00
$1,404.00
$12,190.00
$4,598.00
$1,106.00
$9,280.00
$87,500.00
$1,158.00
$9,490.00
$780.00
$646.00
$1,583.00
$4,749.00
$8,142.00
$860.00
$439.00
$532.00
$12,430.00
$510.40
$620.40
$93.90
$1,583.00
$9,706.00
$1,590.00
$12,660.00
$5,300.00
$3,165.00
$7,385.00
$14,948.00
$1,730.20
$875.00
$1,590.00
$3,600.00
$6,500.00
$49,140.00
$1,540.00
$5,725.00
$6,330.00
$11,120.00
$3,213.00
23,200
1,850
2,700
4,400
3,130
200
1,030
5,350
820
570
390
13,100
10,500
120
1
SQ FT
SQ FT
SQ FT
SQ FT
SQ FT
SQ FT
LIN FT
LIN FT
LIN FT
SQ FT
SQ YD
SQ FT
SQ FT
SQ YD
LUMP SUM
$4.10
$7.90
$5.80
$6.40
$8.40
$44.30
$17.35
$15.25
$15.70
$9.40
$28.50
$2.00
$2.75
$18.00
$750.00
$95,120.00
$14,615.00
$15,660.00
$28,160.00
$26,292.00
$8,860.00
$17,870.50
$81,587.50
$12,874.00
$5,358.00
$11,115.00
$26,200.00
$28,875.00
$2,160.00
$750.00
70
700
25
45
200
LIN FT
LIN FT
EACH
EACH
SQ YD
$22.90
$1.60
$10.00
$200.00
$0.90
$1,603.00
$1,120.00
$250.00
$9,000.00
$180.00
24
B
Bid
Price
C
Contract
Amount
1
Application Date: 5/30/2016
Period to: 5/1/2016 - 5/27/2016
BMI Project Number: C12.109751
D
E
Current Pay Application
Total
Total Amount
Quantity
Amount
Quantity
Completed
(B x E)
(B x D)
to Date
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
1
$1,511.00
1
$1,511.00
6
$12,042.00
6
$12,042.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
21
$877.80
21
$877.80
$0.00
0
$0.00
$0.00
0
$0.00
452
$15,820.00
452
$15,820.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
574
$3,243.10
574
$3,243.10
2
$92.80
2
$92.80
4
$206.80
4
$206.80
$0.00
0
$0.00
$0.00
0
$0.00
0.25
$2,426.50
0.25
$2,426.50
$0.00
0
$0.00
$0.00
0
$0.00
4
$2,120.00
4
$2,120.00
1
$1,055.00
1
$1,055.00
1
$1,055.00
1
$1,055.00
48.36
$7,157.28
48.36
$7,157.28
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
22
$572.00
22
$572.00
420
$16,380.00
420
$16,380.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
807
349
9
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$12,306.75
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0
0
0
0
0
0
0
807
0
0
0
0
0
0
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$12,306.75
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$558.40
$0.00
$1,800.00
$0.00
0
349
0
9
0
$0.00
$558.40
$0.00
$1,800.00
$0.00
Application Number:
Item
No.
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
163
164
165
166
167
168
169
170
171
172
173
174
175
176
177
178
179
180
181
182
183
184
185
186
187
188
189
190
191
192
193
194
195
196
197
198
199
200
201
202
203
204
205
206
Description of Work
HYDROMULCH TYPE 5 WITH SEED MIX 25-131
EROSION CONTROL BLANKET CAT 2 WITH SEED MIX 25-131
EROSION CONTROL BLANKET CAT 2 WITH SEED MIX 33-261
SOD TYPE LAWN
ROCK CONSTRUCTION ENTRANCE
LANDSCAPING
IRRIGATION SYSTEM AND ELECTRIC FENCE REPAIR
REINSTALL CHAIN LINK FENCE
FENCE DESIGN SPECIAL 1, W/ CONCRETE FOOTINGS
DECIDUOUS TREE 2 1/2" CALIPER, B & B
CONIFEROUS TREE 6' HIGHT, B&B
PAVEMENT MARKINGS:
4" SOLID LINE WHITE-EPOXY
4" DOUBLE SOLID LINE YELLOW, TEMP - LATEX
4" DOUBLE SOLID LINE YELLOW-EPOXY
24" SOLID LINE YELLOW-EPOXY
CROSSWALK MARKING, TEMPORARY - LATEX
CROSSWALK MARKING-EPOXY
SECTION 3: INTERLAKEN CROSSING & AIRPORT ROAD
REMOVALS:
REMOVE PIPE SEWER (STORM)
SALVAGE HYDRANT
REMOVE BITUMINOUS CURB & GUTTER
REMOVE CONCRETE CURB & GUTTER
REMOVE BITUMINOUS PAVEMENT
SAWING BITUMINOUS PAVEMENT (FULL DEPTH)
SALVAGE AGGREGATE
SALVAGE SIGN
EDGE MILL - 6' WIDTH 0-1.5" DEPTH
ROADWAY CONSTRUCTION:
COMMON EXCAVATION (EV)
SUBGRADE EXCAVATION (EV)
COMMON BORROW (LV)
STABILIZING AGGREGATE - SELECT GRANULAR BORROW (CV)
GEOTEXTILE FABRIC TYPE V
AGGREGATE SURFACING CLASS 5 (DRIVEWAY)
AGGREGATE BASE CLASS 5
PLACE SALVAGED AGGREGATE
2" TYPE SP 9.5 WEARING COURE MIX (2,B)
TYPE SP 12.5 NON WEAR COURSE MIXTURE (2,B)
BITUMINOUS LEVELING COURSE OVERLAY TYPE SP 9.5
1.5" BITUMINOUS WEAR COURSE OVERLAY TYPE SP 9.5
BITUMINOUS STREET PATCH - AIRPORT ROAD
UTILITIES:
4" PERF PE EDGE DRAIN
4" PIPE DRAIN CLEANOUT
CONNECT TO EXISTING FORCEMAIN (SANITARY)
CONNECT TO EXISTING WATERMAIN
SALVAGE HYDRANT
HYDRANT
HYDRANT EXTENSION (0.5')
ADJUST VALVE BOX
6" GATE VALVE AND BOX
8" GATE VALVE AND BOX
16" GATE VALVE AND BOX
TRACER WIRE ACCESS BOX
16" X 8" WET TAP CONNECTION
6" WATERMAIN DUCTILE IRON CL 52
8" PVC WATERMAIN C900 DR18
16" PVC WATERMAIN C905 DR25
12" PVC FORCEMAIN C905 DR25
8" PVC PIPE SEWER SDR 35
4" POLYSTYRENE INSULATION
PIPE FITTINGS
3 LB ANODE
9 LB ANODE
TEMPORARY WATER SYSTEM
CONNECT TO EX SANITARY MANHOLE (CORE DRILL & BOOT)
CONSTRUCT DRAINAGE STRUCTURE DESIGN R-1
CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4022
12" RC PIPE SEWER DESIGN 3006 CLASS V
15" RC PIPE SEWER DESIGN 3006 CLASS V
15" RC APRON W/ TRASHGUARD
A
Original
Unit
Plan
of
Quantity
Measure
770
SQ YD
200
SQ YD
340
SQ YD
5,000
SQ YD
100
TON
ALLOWANCE
1
1
ALLOWANCE
40
LIN FT
130
LIN FT
10
TREE
2
TREE
B
Bid
Price
C
Contract
Amount
$1.45
$1.60
$1.85
$4.75
$30.00
$5,000.00
$12,000.00
$5.80
$125.20
$448.00
$334.00
$1,116.50
$320.00
$629.00
$23,750.00
$3,000.00
$5,000.00
$12,000.00
$232.00
$16,276.00
$4,480.00
$668.00
1
Application Date: 5/30/2016
Period to: 5/1/2016 - 5/27/2016
BMI Project Number: C12.109751
D
E
Current Pay Application
Total
Total Amount
Quantity
Amount
Quantity
Completed
(B x E)
(B x D)
to Date
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
1,230
3,620
3,620
40
720
720
LIN FT
LIN FT
LIN FT
LIN FT
SQ FT
SQ FT
$0.37
$0.99
$1.35
$6.35
$4.70
$7.72
$455.10
$3,583.80
$4,887.00
$254.00
$3,384.00
$5,558.40
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0
0
0
0
0
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
45
1
120
390
380
390
660
3
1,570
LIN FT
EACH
LIN FT
LIN FT
SQ YD
LIN FT
CU YD
EACH
SY
$15.85
$1,583.00
$2.00
$7.50
$4.00
$2.50
$13.70
$27.00
$2.00
$713.25
$1,583.00
$240.00
$2,925.00
$1,520.00
$975.00
$9,042.00
$81.00
$3,140.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0
0
0
0
0
0
0
0
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
1,750
3,500
7,618
200
6,690
30
3,760
660
5,400
1,000
500
380
50
CU YD
CU YD
CU YD
CU YD
SQ YD
TON
TON
CU YD
SQ YD
TON
TON
TON
SQ YD
$13.35
$11.10
$0.01
$19.95
$1.30
$30.00
$15.20
$7.00
$6.95
$53.20
$61.20
$61.20
$23.50
$23,362.50
$38,850.00
$76.18
$3,990.00
$8,697.00
$900.00
$57,152.00
$4,620.00
$37,530.00
$53,200.00
$30,600.00
$23,256.00
$1,175.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0
0
0
0
0
0
0
0
0
0
0
0
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
2,800
4
1
1
1
3
1
12
4
2
1
3
2
60
100
110
100
230
70
940
3
5
1
2
15
24
700
60
1
LIN FT
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
LIN FT
LIN FT
LIN FT
LIN FT
LIN FT
SQ YD
POUND
EACH
EACH
LUMP SUM
EACH
LIN FT
LIN FT
LIN FT
LIN FT
EACH
$8.00
$185.00
$4,220.00
$791.00
$2,215.00
$7,596.00
$781.00
$300.00
$1,511.00
$2,559.00
$8,028.00
$116.00
$3,165.00
$37.00
$30.10
$49.60
$37.00
$23.00
$38.00
$5.15
$46.50
$51.70
$2,110.00
$5,800.00
$143.50
$230.00
$38.70
$40.00
$475.00
$22,400.00
$740.00
$4,220.00
$791.00
$2,215.00
$22,788.00
$781.00
$3,600.00
$6,044.00
$5,118.00
$8,028.00
$348.00
$6,330.00
$2,220.00
$3,010.00
$5,456.00
$3,700.00
$5,290.00
$2,660.00
$4,841.00
$139.50
$258.50
$2,110.00
$11,600.00
$2,152.50
$5,520.00
$27,090.00
$2,400.00
$475.00
$0.00
$0.00
$0.00
$791.00
$0.00
$7,596.00
$0.00
$0.00
$1,511.00
$0.00
$8,028.00
$0.00
$0.00
$481.00
$0.00
$4,960.00
$3,330.00
$0.00
$0.00
$4,058.20
$46.50
$51.70
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
25
1
1
1
1
13
100
90
788
1
1
0
0
0
1
0
1
0
0
1
0
1
0
0
13
0
100
90
0
0
788
1
1
0
0
0
0
0
0
0
$0.00
$0.00
$0.00
$791.00
$0.00
$7,596.00
$0.00
$0.00
$1,511.00
$0.00
$8,028.00
$0.00
$0.00
$481.00
$0.00
$4,960.00
$3,330.00
$0.00
$0.00
$4,058.20
$46.50
$51.70
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Application Number:
Item
No.
207
208
209
210
211
212
213
214
215
216
217
218
219
220
221
222
223
224
225
226
227
228
229
230
231
232
233
234
235
236
237
238
239
240
241
242
243
244
245
246
247
248
249
250
251
252
253
254
255
256
257
258
259
260
261
262
263
264
265
266
267
268
269
270
271
272
Description of Work
CASTING ASSEMBLY (STORM)
EXPLORATORY EXCAVATION
ADJUST EXISTING MANHOLE (INTERLAKEN CROSSING)
ADJUST FRAME AND RING CASTING (DUCTILE IRON RING INSERT)
ADJUST CASTING (REMOVE BIT, ADJUST CASTING, PATCH BIT)
EXTERNAL CHIMNEY SEAL
DELETED
SIDEWALK, DRIVEWAYS, SIGNAGE:
6" CONCRETE DRIVEWAY PAVEMENT - HEAVY DUTY
6" CONCRETE PEDESTRIAN RAMP
TRUNCATED DOMES
CONCRETE CURB & GUTTER DESIGN B618
CONCRETE CURB & GUTTER DESIGN B618-REINFORCED
3" TYPE SP 9.5 BITUMINOUS TRAIL PAVEMENT
WOOD RAIL FENCE
EROSION CONTROL AND RESTORATION:
SILT FENCE, TYPE PREASSEMBLED
INLET PROTECTION
ROCK BAG BARRIER
RIP-RAP CL 3
SOD TYPE LAWN
EROS CTL BLANKET CAT. 2 W/ SEED MIX 25-141, GEN ROADSIDE
EROS CTL BLANKET CAT. 2 W/ SEED MIX 25-131, COM TURF
EROS CTL BKT CAT2 W/ SEED MIX 35-241, NATIVE GEN ROADSIDE
HYDROMULCH TYPE 5 W/ SEED MIX 25-131, COM TURF
HYDROMULCH TYPE 5 W/ SEED MIX 25-141, GEN ROADSIDE
HYDROMULCH TYPE 5 W/ SEED MIX 35-241, NATIVE GEN ROADSIDE
HYDROMULCH TYPE 5 W/ SEED MIX 34-262, NATIVE WET PRAIRIE
TURF REINFORCEMENT MAT
ROCK CONSTRUCTION ENTRANCE
SECTION 4: MILL & OVERLAY CONSTRUCTION
REMOVALS:
REMOVE BITUMINOUS DRIVEWAY PAVEMENT
REMOVE CONCRETE DRIVEWAY PAVEMENT
REMOVE BITUMINOUS PAVEMENT
REMOVE CONCRETE CURB & GUTTER
REMOVE DRAINAGE STRUCTURE
SALVAGE DRIVEWAY PAVERS
SAWCUT BITUMINOUS PAVEMENT (FULL DEPTH)
SAWCUT CONCRETE CURB
EDGE MILL - 6' WIDTH 0-2" DEPTH
ROADWAY CONSTRUCTION:
BITUMINOUS PATCH - STANDARD
BITUMINOUS PATCH - HEAVY DUTY
BITUMINOUS WEAR COURSE OVERLAY TYPE SP 9.5
BITUMINOUS LEVELING COURSE OVERLAY TYPE SP 9.5
BITUMINOUS CRACK FILLING
CONSTRUCT SPEED TABLE
UTILITIES:
4" PERF PE DRAINTILE (PEA ROCK FURNISHED BY CITY)
4" PIPE DRAIN CLEANOUT
CONSTRUCT DRAINAGE STRUCTURE DESIGN R-1
CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4022
CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4022
12" RC PIPE SEWER DESIGN 3006 CLASS V
18" RC ARCH EQ PIPE SEWER DESIGN 3006 CLASS V
CASTING ASSEMBLY (STORM)
EXTERNAL CHIMNEY SEAL
CONNECT TO EXISTING STORM STRUCTURE
CONNECT EXISTING STORM PIPE TO STRUCTURE
CONNECT DRAINTILE TO EXISTING STRUCTURE
INSTALL SAFL BAFFLE
INSTALL PRESERVER SKIMMER
SUMP PUMP SERVICE LINE CONNECTION
ADJUST FRAME AND RING CASTING (DUCTILE IRON RING INSERT)
ADJUST CASTING (REMOVE BIT, ADJUST CASTING, PATCH BIT)
ADJUST GATE VALVE BOX
REGROUT STRUCTURE
SIDEWALK, DRIVEWAYS, SIGNAGE:
INSTALL SALVAGED DRIVEWAY PAVERS
CONCRETE CURB & GUTTER (ALL STYLES)
6" CONCRETE PEDESTRIAN RAMP
TRUNCATED DOMES
A
Original
Plan
Quantity
9
10
2
3
3
5
6
Unit
of
Measure
EACH
HR
EACH
EACH
EACH
EACH
EACH
1,070
1,430
172
3,150
200
2,070
1,080
B
Bid
Price
C
Contract
Amount
$690.00
$211.00
$1,846.00
$175.00
$265.00
$153.00
$0.00
$6,210.00
$2,110.00
$3,692.00
$525.00
$795.00
$765.00
$0.00
SQ FT
SQ FT
SQ FT
LIN FT
LIN FT
SQ YD
LIN FT
$6.40
$8.40
$44.30
$14.20
$14.70
$22.40
$15.00
$6,848.00
$12,012.00
$7,619.60
$44,730.00
$2,940.00
$46,368.00
$16,200.00
2,400
9
5
5
380
1,000
500
4,700
1,350
2,700
1,170
1,270
55
60
LIN FT
EACH
EACH
CU YD
SQ YD
SQ YD
SQ YD
SQ YD
SQ YD
SQ YD
SQ YD
SQ YD
SQ YD
TON
$1.60
$250.00
$10.00
$122.00
$5.80
$1.60
$1.60
$1.75
$1.45
$1.45
$1.55
$1.85
$10.00
$30.00
$3,840.00
$2,250.00
$50.00
$585.60
$2,204.00
$1,600.00
$800.00
$8,225.00
$1,957.50
$3,915.00
$1,813.50
$2,349.50
$550.00
$1,800.00
3,000
1,750
1,320
2,170
6
40
1,560
196
7,500
SQ FT
SQ FT
SQ YD
LIN FT
EACH
SQ FT
LIN FT
EACH
SQ YD
$0.50
$1.10
$3.00
$6.50
$265.00
$2.10
$2.50
$10.00
$1.25
$1,500.00
$1,925.00
$3,960.00
$14,105.00
$1,590.00
$84.00
$3,900.00
$1,960.00
$9,375.00
1,120
920
2,560
150
10,500
1
SQ YD
SQ YD
TON
TON
LIN FT
EACH
$23.50
$37.10
$58.20
$58.20
$1.32
$800.00
$26,320.00
$34,132.00
$148,992.00
$8,730.00
$13,860.00
$800.00
1,300
9
14.00
25.00
5.00
130
31
8
13
1
7
6
2
1
20
34
9
16
2
LIN FT
EACH
LIN FT
LIN FT
LIN FT
LIN FT
LIN FT
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
$8.00
$185.00
$144.00
$230.00
$412.00
$39.00
$47.50
$690.00
$153.00
$976.00
$976.00
$106.00
$5,803.00
$3,693.00
$400.00
$175.00
$265.00
$300.00
$265.00
$10,400.00
$1,665.00
$2,016.00
$5,750.00
$2,060.00
$5,070.00
$1,472.50
$5,520.00
$1,989.00
$976.00
$6,832.00
$636.00
$11,606.00
$3,693.00
$8,000.00
$5,950.00
$2,385.00
$4,800.00
$530.00
40
2,170
170
12
SQ FT
LIN FT
SQ FT
SQ FT
$11.10
$18.40
$8.40
$44.30
$444.00
$39,928.00
$1,428.00
$531.60
26
1
Application Date: 5/30/2016
Period to: 5/1/2016 - 5/27/2016
BMI Project Number: C12.109751
D
E
Current Pay Application
Total
Total Amount
Quantity
Amount
Quantity
Completed
(B x E)
(B x D)
to Date
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
2,774
1,158
710
5
128
31
1
7
7
18
538
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$4,438.40
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
2,774
0
0
0
0
0
0
0
0
0
0
0
0
0
$4,438.40
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,474.00
$4,615.00
$1,325.00
$0.00
$0.00
$0.00
$0.00
0
0
1,158
710
5
0
0
0
0
$0.00
$0.00
$3,474.00
$4,615.00
$1,325.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
1,256
8
7.00
30.70
0
0
0
0
0
0
0
0
0
0
0
0
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$10,048.00
$1,480.00
$1,008.00
$7,061.00
$0.00
$4,992.00
$1,472.50
$0.00
$0.00
$976.00
$6,832.00
$742.00
$0.00
$0.00
$7,200.00
$0.00
$0.00
$0.00
$0.00
1,256
8
7.00
30.70
0.00
128
31
0
0
1
7
7
0
0
18
0
0
0
0
$10,048.00
$1,480.00
$1,008.00
$7,061.00
$0.00
$4,992.00
$1,472.50
$0.00
$0.00
$976.00
$6,832.00
$742.00
$0.00
$0.00
$7,200.00
$0.00
$0.00
$0.00
$0.00
$0.00
$9,899.20
$0.00
$0.00
0
538
0
0
$0.00
$9,899.20
$0.00
$0.00
Application Number:
Item
No.
273
274
275
276
277
278
279
280
281
282
283
284
285
286
287
288
289
290
291
292
293
294
295
296
297
298
299
300
301
302
303
304
305
Description of Work
6" CONCRETE DRIVEWAY PAVEMENT - STANDARD
6" CONCRETE DRIVEWAY PAVEMENT - HEAVY DUTY
3" BITUMINOUS PATCH - DRIVEWAY/TRAIL
BITUMINOUS DRIVEWAY PATCH - HEAVY DUTY
EROSION CONTROL AND RESTORATION:
HYDROMULCH TYPE 5 W/ STATE SEED MIX 25-151 & FERT TYPE 3
PAVEMENT MARKINGS:
4" SOLID LINE WHITE - EPOXY
CROSSWALK MARKING - EPOXY
24" STOP BAR WHITE - EPOXY
SPEED TABLE ARROW - EPOXY
SECTION 5: CSAH 10 TRAIL
REMOVALS:
CLEAR AND GRUB BRUSH & BUSHES
SAWING BITUMINOUS PAVEMENT (FULL DEPTH)
TRAIL CONSTRUCTION:
COMMON EXCAVATION (EV)
COMMON BORROW (LV)
TOPSOIL BORROW (LV)
3" TYPE SP 9.5 BITUMINOUS TRAIL PAVEMENT
6" CONCRETE PEDESTRIAN RAMP
TRUNCATED DOMES
UTILITIES:
27" RC PIPE SEWER DESIGN 3006 CLASS III
CONSTRUCT DRAINAGE STRUCTURE DES 48-4020
FIELD CONSTRUCT DRAINAGE MANHOLE
CASTING ASSEMBLY (STORM)
27" RC APRON W/ TRASHGUARD
EROSION CONTROL AND RESTORATION:
SILT FENCE, TYPE PREASSEMBLED
INLET PROTECTION
EROSION CONTROL BLANKET CAT 2 WITH 25-141 SEED MIX
RIP RAP CL 3
STRAW MULCH BIOLOG
PAVEMENT MARKINGS:
4" SOLID LINE WHITE-EPOXY
CROSSWALK MARKING-EPOXY
SECTION 6: PARK IMPROVEMENTS
6" CONCRETE PEDESTRIAN RAMP
INSTALL PLAY AREA CONCRETE CURB
4" CONCRETE AMENITY PAD
SILT FENCE, TYPE PREASSEMBLED
A
Original
Plan
Quantity
830
920
130
210
Unit
of
Measure
SQ FT
SQ FT
SQ YD
SQ YD
880
B
Bid
Price
C
Contract
Amount
1
Application Date: 5/30/2016
Period to: 5/1/2016 - 5/27/2016
BMI Project Number: C12.109751
D
E
Current Pay Application
Total
Total Amount
Quantity
Amount
Quantity
Completed
(B x E)
(B x D)
to Date
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$5.80
$6.40
$18.00
$24.75
$4,814.00
$5,888.00
$2,340.00
$5,197.50
SQ YD
$1.50
$1,320.00
$0.00
0
$0.00
160
140
40
2
LIN FT
SQ FT
LIN FT
EACH
$3.17
$4.65
$7.40
$265.00
$507.20
$651.00
$296.00
$530.00
$0.00
$0.00
$0.00
$0.00
0
0
0
0
$0.00
$0.00
$0.00
$0.00
1
80
LUMP SUM
LIN FT
$750.00
$4.00
$750.00
$320.00
$0.00
$0.00
0
0
$0.00
$0.00
270
650
290
500
300
36
CU YD
CU YD
CU YD
SQ YD
SQ FT
SQ FT
$45.60
$4.00
$22.00
$28.50
$9.00
$44.30
$12,312.00
$2,600.00
$6,380.00
$14,250.00
$2,700.00
$1,594.80
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0
0
0
0
0
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
314
5
1
2
2
LIN FT
LIN FT
EACH
EACH
EACH
$54.10
$230.00
$1,108.00
$690.00
$791.00
$16,987.40
$1,104.00
$1,108.00
$1,380.00
$1,582.00
$0.00
$0.00
$0.00
$0.00
$0.00
0
0
0
0
0
$0.00
$0.00
$0.00
$0.00
$0.00
500
2
2,060
10
100
LIN FT
EACH
SQ YD
CU YD
LIN FT
$1.70
$250.00
$1.60
$122.00
$5.00
$850.00
$500.00
$3,296.00
$1,207.80
$500.00
$0.00
$0.00
$0.00
$0.00
$0.00
0
0
0
0
0
$0.00
$0.00
$0.00
$0.00
$0.00
180
234
LIN FT
SQ FT
$0.37
$4.65
$66.60
$1,088.10
$0.00
$0.00
0
0
$0.00
$0.00
190
260
400
360
SQ FT
LIN FT
SQ FT
LIN FT
$10.45
$22.90
$6.65
$1.75
TOTALS:
$1,985.50
$5,954.00
$2,660.00
$630.00
$3,209,603.93
$0.00
$0.00
$0.00
$0.00
$296,095.55
0
0
0
0
$0.00
$0.00
$0.00
$0.00
$296,095.55
27
REQUEST FOR CITY COUNCIL ACTION
Meeting Date:
Item Name:
Originating Department:
Presented by:
Previous Council Action (if any):
Consent
Item Type (X only one):
June 06, 2016
Contractor Pay Request #5 – Clearwater Shores Project
Finance
Nicole Lueck, Finance Director
X
Regular Session
Discussion Session
RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.)
Motion to approve Pay Estimate No. 5 to Sunram Construction for the Clearwater Shores Project
EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and
recommendations.)
Staff has reviewed the contractor pay request for the Clearwater Shores Housing Improvement Area (HIA)
Project and recommends payment of $324,592.52 based on the attached request for payment. This payment
represents approximately 82.9% of the total approved contract for the project.
FINANCIAL IMPLICATIONS:
Funding Sources & Uses: Clearwater Shores HIA
Capital Project Fund (420)
Budget Information:
Budgeted
X
Non Budgeted
Approved
Resolution
No.
Amendment Required
Denied
ADVISORY BOARD RECOMMENDATIONS:
Planning Commission
Parks and Recreation
Board
Safari Island Advisory
Board
Other
Tabled
Ordinance
No.
28
Other
May 31, 2016
City of Waconia
Attn: Nicole Lueck
201 South Vine St.
Waconia, MN 55387
Re:
Clearwater Shores Project
Pay Request No. 5
Dear Ms. Lueck:
Enclosed please find Pay Request No. 5 for work completed from 1/12/2016 to 5/25/2016 on the
above referenced project. The work completed includes removals, helical piling, retaining wall
construction, placement of the reinforced soil slope, and other restoration items.
We have reviewed the estimate, verified the quantities, and recommend the City make payment
in the amount of $324,592.52 to Sunram Construction. The project is estimated to be paid from
the City funds at the following percentages:
•
•
•
•
Street = 100%
Sanitary Sewer = 0%
Watermain = 0%
Storm Sewer = 0%
Please contact me if you have any questions regarding this pay request.
Respectfully Submitted,
Bolton & Menk, Inc.
Jake Saulsbury, P.E.
cc:
Craig Eldred, Public Services Director
Enclosure
29
30
Application Number:
Item
No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
EW1
EW2
EW3
CO1
CO1
Description of Work
MOBILIZATION
DEMO GARAGES
REMOVE RETAINING WALL
REMOVE BITUMINOUS PAVEMENT
REMOVE CONCRETE APRON
REMOVE CONCRETE SIDEWALK
REMOVE CONCRETE CURB & GUTTER
COMMON EXCAVATION (EV)
REINFORCED SOIL SLOPE FILL BORROW
2" PE WATER SERVICE PIPE
CURB STOP
CONNECT TO EXISTING WATERMAIN
CONSTRUCT STORM MANHOLE DESIGN 4020
CONSTRUCT CATCH BASIN DESIGN R-1
12" RCP STORM SEWER CL. V
CONNECT TO EXISTING STORM SEWER
CASTING ASSEMBLY R-1642
CASTING ASSEMBLY R-3067-C
RETAINING WALL (SMALL BLOCK)
CONSTRUCT GARAGE (MATERIALS PROVIDED)
CONCRETE CURB & GUTTER B618
6" CONCRETE DRIVEWAY APRON
6" CONCRETE GARAGE PAD
BITUMINOUS PATCH
STORM DRAIN INLET PROTECTION
TOPSOIL BORROW 8" (LV)
ARMORMAX EROSION CONTROL SYSTEM
SEDIMENT CONTROL LOGS
HYD. MATRIX, TYPE HYD. MULCH W/ SEED MIX 25-152
PLANTINGS
STORM SEWER MANHOLE DEDUCT
SANITARY SEWER SERVICE REPAIR
DRAINTILE
HELICAL TIEBACKS
REVISED ENGINEERING
A
Original
Plan
Quantity
1
1
1,500
925
65
200
50
1,200
1
220
1
1
2
2
230
1
2
2
2,500
1
50
65
1,600
925
4
400
400
400
600
1
Unit
of
Measure
LUMP SUM
LUMP SUM
SQ FT
SQ YD
SQ FT
SQ FT
LIN FT
CU YD
LUMP SUM
LIN FT
EACH
EACH
EACH
EACH
LIN FT
EACH
EACH
EACH
SQ FT
EACH
LIN FT
SQ FT
SQ FT
SQ YD
EACH
CU YD
SQ YD
LIN FT
SQ YD
LUMP SUM
B
Bid
Price
$60,000.50
$22,600.00
$7.60
$4.50
$8.00
$4.00
$16.00
$23.00
$159,000.00
$90.30
$940.00
$4,450.00
$7,630.00
$4,300.00
$103.00
$3,020.00
$550.00
$825.00
$24.55
$68,000.00
$70.00
$27.00
$12.00
$40.00
$250.00
$50.00
$75.25
$5.00
$6.00
$1,000.00
1
1
188
1
LUMP SUM
LUMP SUM
LF
LS
$8,400.00
$12,900.00
$1,127.00
$4,000.00
C
Contract
Amount
$60,000.50
$22,600.00
$11,400.00
$4,162.50
$520.00
$800.00
$800.00
$27,600.00
$159,000.00
$19,866.00
$940.00
$4,450.00
$15,260.00
$8,600.00
$23,690.00
$3,020.00
$1,100.00
$1,650.00
$61,375.00
$68,000.00
$3,500.00
$1,755.00
$19,200.00
$37,000.00
$1,000.00
$20,000.00
$30,100.00
$2,000.00
$3,600.00
$1,000.00
Application Date: 5/31/2016
Period to: 1/12/16-5/25/16
BMI Project Number: C12.107785
D
E
Current Pay Application
Total
Total Amount
Quantity
Amount
Quantity
Completed
(B x D)
to Date
(B x E)
0.67
$40,200.34
1.00
$60,000.50
$0.00
1.00
$22,600.00
1,500
$11,400.00
1,500
$11,400.00
500
$2,250.00
1,425
$6,412.50
$0.00
110
$880.00
200
$800.00
200
$800.00
$0.00
65
$1,040.00
680
$15,640.00
1,280
$29,440.00
1.00 $159,000.00
1.00
$159,000.00
$0.00
222
$20,046.60
$0.00
1
$940.00
$0.00
2
$8,900.00
$0.00
2
$15,260.00
$0.00
2
$8,600.00
$0.00
230
$23,690.00
$0.00
1
$3,020.00
$0.00
2
$1,100.00
$0.00
2
$1,650.00
1,190
$29,214.50
2,432
$59,705.60
$0.00
0
$0.00
$0.00
73
$5,110.00
$0.00
120
$3,240.00
$0.00
0
$0.00
$0.00
330
$13,200.00
$0.00
0
$0.00
288
$14,400.00
288
$14,400.00
510
$38,377.50
510
$38,377.50
400
$2,000.00
400
$2,000.00
600
$3,600.00
600
$3,600.00
$0.00
0.00
$0.00
$0.00
0
$0.00
$0.00
1
$8,400.00
$0.00
1
$12,900.00
22
$24,794.00
188
$211,876.00
$0.00
1
$4,000.00
TOTALS:
31
3
$341,676.34
$751,588.70
REQUEST FOR CITY COUNCIL ACTION
Meeting Date:
Item Name:
Originating Department:
Presented by:
Previous Council Action (if any):
Consent
Item Type (X only one):
June 06, 2016
Contractor Pay Request #1 – TH 5 Water Reuse Mains Project 1A
Finance
Nicole Lueck, Finance Director
X
Regular Session
Discussion Session
RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.)
Motion to approve Pay Estimate No. 1 to EBI Drilling for the TH 5 Water Reuse Mains Project 1A
EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and
recommendations.)
Staff has reviewed the contractor pay request for the TH 5 Water Reuse Mains Project 1A and recommends
payment of $59,675.20 based on the attached request for payment. This payment represents approximately
78.5% of the total approved contract for the project.
FINANCIAL IMPLICATIONS:
ADVISORY BOARD RECOMMENDATIONS:
Funding Sources & Uses: Storm Water Fund
Budget Information:
Budgeted
X
Non Budgeted
Approved
Resolution
No.
Amendment Required
Denied
Planning Commission
Parks and Recreation
Board
Safari Island Advisory
Board
Other
Tabled
Ordinance
No.
32
Other
May 17, 2016
City of Waconia
Attn: Nicole Lueck
201 South Vine St.
Waconia, MN 55387
Re:
TH 5 Water Reuse Mains Project 1A
Payment Request No. 1
To Ms. Lueck:
Enclosed please find Payment Request No. 1 for work completed from 4/13/2016 to 5/9/2016 on
the above referenced project. The work completed includes all items included in the contract.
We have reviewed the estimate, verified the quantities, and recommend the City make payment
in the amount of $59,675.20 to EBI Drilling. 100% of this requested payment is for work
associated with the storm sewer system.
A second and final payment request will be processed later this year after the plantings are
approved and the erosion control items are removed. Please contact me if you have any
questions regarding this payment request or this project.
Respectfully Submitted,
Bolton & Menk, Inc.
Jake Saulsbury, P.E.
Cc:
Craig Eldred, Public Services Director
Ken Adolf, Bolton & Menk
Enclosure
33
34
Application Number:
Item
No.
Description of Work
SHORELINE REPAIR & STABILIZATION
1 MOBILIZATION
2 TRAFFIC CONTROL
3 REMOVE CONCRETE SIDEWALK
4 DELETED
5 2" HDPE DR 11 WATER REUSE MAIN (DIRECTIONAL DRILL)
6 3" HDPE DR 11 WATER REUSE MAIN (DIRECTIONAL DRILL)
7 2" BLOWOFF (PIPING ONLY)
8 TRACER WIRE ACCESS BOX
9 PRECAST CONCRETE HANDHOLE
10 2" GATE VALVE (NO BOX)
11 3" GATE VALVE (NO BOX)
12 CAST IRON GATE VALVE BOX
13 CONNECT TO EXISTING WATER REUSE MAIN
14 4" CONCRETE WALK
15 TRUNCATED DOMES
16 STRAW MULCH BIOLOG
17 HYDROMULCH W/ STATE SEED MIX 25-141
18 BOULEVARD TOPSOIL BORROW, MNDOT 3877.2F (LV)
C
Contract
Amount
Application Date: 5/13/2016
Period to: 4/13/2016 - 5/9/2016
BMI Project Number: C12.109425
D
E
Current Pay Application
Total
Total Amount
Quantity
Amount
Quantity
Completed
(B x E)
(B x D)
to Date
Unit
of
Measure
A
Original
Plan
Quantity
LS
LS
SF
1
1
600
$7,500.00
$3,500.00
$4.00
$7,500.00
$3,500.00
$2,400.00
1
1
0
$7,500.00
$3,500.00
$0.00
1
1
0
$7,500.00
$3,500.00
$0.00
LF
LF
EA
EA
EA
EA
EA
EA
EA
SF
SF
LF
SY
CY
1,310
970
3.0
1
4
4
2
1
1
600
24
540
600
50
$14.00
$15.00
$900.00
$300.00
$1,800.00
$800.00
$1,000.00
$500.00
$1,500.00
$12.00
$60.00
$6.00
$5.00
$30.00
TOTAL:
$18,340.00
$14,550.00
$2,700.00
$300.00
$7,200.00
$3,200.00
$2,000.00
$500.00
$1,500.00
$7,200.00
$1,440.00
$3,240.00
$3,000.00
$1,500.00
$80,070.00
1,279
964
3.0
1
3
4
2
4
1
0
0
160
278
0
$17,906.00
$14,460.00
$2,700.00
$300.00
$5,400.00
$3,200.00
$2,000.00
$2,000.00
$1,500.00
$0.00
$0.00
$960.00
$1,390.00
$0.00
$62,816.00
1,279
964
3
1
3
4
2
4
1
0
0
160
278
0
$17,906.00
$14,460.00
$2,700.00
$300.00
$5,400.00
$3,200.00
$2,000.00
$2,000.00
$1,500.00
$0.00
$0.00
$960.00
$1,390.00
$0.00
$62,816.00
35
B
Bid
Price
1
REQUEST FOR CITY COUNCIL ACTION
Meeting Date:
Item Name:
Originating Department:
Presented by:
Previous Council Action (if any):
Consent
Item Type (X only one):
June 6, 2016
Accepting Donation and Pass Through Recommendation
Waconia Fire Department/Waconia Fire Relief Association
Nicole Lueck
X
Regular Session
Discussion Session
RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.)
Adopt Resolution No. 2016-110, Accepting Donation and Approving Pass Through Recommendation
EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and recommendations.)
The Waconia Fire Department Gambling Board approved a donation of $500 to the City at their regular board meeting held
on Monday, May 23rd. The request for this donation came from Safari Island Community Center for the purchase of a kid’s
water feature for the rec pool. Community center staff is putting together a list of projects and priorities for this year’s annual
facility shut down in August. The kid’s water feature project is a new project on the list that was identified in a recent
customer survey completed by Rink Management. Currently, there is not a budget in place for the addition of the water
feature in 2016. Community center staff is looking to secure additional donations and prioritize the needs of the facility this
year. Once the list of priorities is finalized, City staff will have an opportunity to review it and ensure funding availability.
Any changes to the current operating and capital budget will be reviewed by the City Council.
Staff asks that the City Council accept the donation from the gambling board. However if the project does not move forward,
the City plans to return the funds to the gambling board so they can be redistributed.
FINANCIAL IMPLICATIONS:
ADVISORY BOARD RECOMMENDATIONS:
Funding Sources & Uses: Safari Island Community Center
Budget Information:
Budgeted
Non Budgeted
X
Amendment Required
Planning Commission
Parks and Recreation Board
Safari Island Advisory Board
Other
36
CITY OF WACONIA
RESOLUTION NO. 2016-110
RESOLUTION ACCEPTING DONATION AND PASS THRU RECOMMENDATION
WHEREAS, the City of Waconia is generally authorized to accept contributions of real and
personal property pursuant to Minnesota Statutes Sections 412.21 and 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts and requests for the benefit of recreational facilities, services
and the development of programs to benefit residents pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following persons and/or entities have offered to contribute the items set forth
below to the City:
Name of Donor
Waconia Fire Gambling Board
Item
Check
Value
$500
Department
Safari Island Community Center
WHEREAS, these donations have been contributed to assist the City in the enhancement of the
Safari Island Community Center for the benefit of residents within the City’s corporate limits either alone
or in cooperation with others, as allowed by law; and
WHEREAS, the City Council hereby finds that it is appropriate to accept the contributions
offered.
WHEREAS, the Waconia Fire Department Gambling Board wishes to enhance the donation by
passing the funds thru for the following purpose:
•
Kid’s Water Feature/Slide in the Rec Pool at Safari Island Community Center
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF WACONIA,
MINNESOTA, AS FOLLOWS:
1.
The contribution described above is hereby accepted and acknowledged with gratitude.
2.
Said contribution shall be deposited to the appropriate funds and used for the designated
purposes.
3.
That the Finance Director is hereby directed to issue receipts to the donor acknowledging
the City’s receipt of the donor’s contribution.
Adopted by the City Council of the City of Waconia this 6th day of June, 2016.
James P. Sanborn, Mayor
ATTEST:
Susan MH Arntz, City Administrator
M/_____________
S/______________
Erickson
Bloudek
Carrier
Ayers
Sanborn
_____________
_____________
_____________
_____________
_____________
37
REQUEST FOR CITY COUNCIL ACTION
June 6, 2016
Meeting Date:
Authorize Purchase of Replacement Fire Boat
Item Name:
Fire Department
Originating Department:
Mark Morse, Fire Chief
Presented by:
Previous Council Action (if any): Resolution 2016-30, Authorize Specifications and Quotes for Boat 11 Project
Consent
x
Regular Session
Discussion Session
Item Type (X only one):
RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.)
Adopt Resolution 2016 -111, Authorizing Purchase of Replacement Fire Boat.
EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and recommendations.)
The Fire Department has performed exhaustive research to create specifications for the replacement boat and have
received one bid. The planned improvements to the Island were a large factor in determining capabilities of this
piece of equipment.
Currently, we have budgeted $80,000 for this project in the capital equipment fund. As you can see in the attached
information, the total quote is $99,110. There are additional funding sources available to help cover most of the
shortfall – except for about $3,160. The additional funding sources include: proceeds from the sale of the old boat,
insurance funds from the League of MN Cities Insurance Trust, and proceeds from the sale of two other pieces of
fire equipment. All additional funding sources have already been receipted except for one of the payments from the
League. They will not reimburse these funds until we receive authorization to purchase a replacement. The
remaining $3,160 of budget shortfall would be covered with cash in the capital equipment fund. We do also expect
to receive some funds from the pending sale of the current boat lift, which would not be utilized for this boat. A
request to declare it surplus equipment and authorize its sale will be presented upon approval of this project. We
anticipate receiving $500 - $1,000 for the sale of it.
The quote for the boat is all inclusive. It includes the trailer, motor, decals, lights, etc. We will have to equip the
boat with loose equipment (life jackets, rope, first aid, etc.), but we have those items saved from the old boat.
Additional items, if needed, will be funded through the operating budget. The manufacturer is also including, at no
charge to us, a pump for the boat. We will need to pay for the installation of it, but not for the parts. The total value
of this is about $10,000. We were originally not going to add a pump to the boat until a later date due to the cost.
We feel this boat will serve the Department’s needs for the next 20-25 years.
FINANCIAL IMPLICATIONS:
ADVISORY BOARD RECOMMENDATIONS:
Funding Sources & Uses:
Budget Information:
Budgeted
Non Budgeted
Amendment Required
Planning Commission
Parks and Recreation Board
Safari Island Advisory Board
Other – Review & Recommendation by Long Range CIP
Committee
38
CITY OF WACONIA
RESOLUTION NO. 2016-111
RESOLUTION AUTHORIZING PURCHASE OF REPLACEMENT FIRE BOAT
WHEREAS, the Fire Department’s primary rescue boat was damaged beyond repair in a
storm on July 18, 2015; and
WHEREAS, its replacement is identified in the 2016 capital improvement plan with an
expected replacement cost of $80,000; and
WHEREAS, the Department has received authorization to write specifications and
receive bids; and
WHEREAS, the Department has researched, written specifications and received a bid for
its replacement; and
WHEREAS, the Long Range CIP Committee has reviewed the recommended purchase
of a replacement boat from Fraser Shipyards and has reviewed the proposed funding plan for the
boat; and
WHEREAS, the Long Range CIP Committee is recommending the purchase of the
replacement boat from Fraser Shipyards.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of
Waconia authorizes the purchase from Fraser Shipyards in the amount of $99,110.00 for the
purchase of a replacement boat, trailer and associated equipment.
Adopted by the City Council of the City of Waconia this 6th day of June, 2016.
James P. Sanborn, Mayor
ATTEST:
Susan MH Arntz, City Administrator
M/
S/
Ayers
Carrier
Erickson
Bloudek
Sanborn
39
______
REQUEST FOR CITY COUNCIL ACTION
Meeting Date:
Item Name:
June 6, 2016
Agreement to State Transportation Fund Local Road Improvement
Program Grant Terms and Conditions – TH 5 Improvement Project
Administration
Susan Arntz, City Administrator
Originating Department:
Presented by:
Previous Council Action (if any):
Consent
X
Regular Session
Discussion Session
Item Type (X only one):
RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.)
Resolution 2016-112, Approving Agreement to State Transportation Fund Local Road Improvement Program
Grant Terms and Conditions – TH 5 Corridor Improvements (S.P. No. 1002-106)
EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and recommendations.)
The City was awarded $750,000 in Local Road Improvement Program funds by MnDOT. As part of this award, the City must
participate in an agreement identifying the state rules and procedures for the grant. A copy of the agreement is available in my
office.
The agreement is similar to the agreement that was entered into for the 10th Street Roundabout Project.
FINANCIAL IMPLICATIONS:
ADVISORY BOARD RECOMMENDATIONS:
Funding Sources & Uses:
Budget Information:
Budgeted
Non Budgeted
Amendment Required
Planning Commission
Parks and Recreation Board
Safari Island Advisory Board
Other
40
Agreement No. 1000565
CITY OF WACONIA
RESOLUTION NO. 2016-112
AGREEMENT TO STATE TRANSPORTATION FUND
LOCAL ROAD IMPROVEMENT PROGRAM
GRANT TERMS AND CONDITIONS
TH 5 CORRIDOR IMPROVEMENTS
(S.P. NO. 1002-106)
WHEREAS, City of Waconia has applied to the Commissioner of Transportation for a grant
from the Minnesota State Transportation Fund for construction of Local Road Improvement
Project No. S.A.P. 231-594-001 (Agreement No. 1000565) and
WHEREAS, the Commissioner of Transportation has given notice that funding for this local
road improvement project is available; and
WHEREAS, the amount of the grant has been determined to be $750,000 by reason of the lowest
responsible bid;
NOW THEREFORE, be it resolved that City of Waconia does hereby agree to the terms and
conditions of the grant consistent with Minnesota Statutes, section 174.52, subdivision 5, and will
pay any additional amount by which the cost exceeds the estimate, and will return to the
Minnesota State Transportation Fund any amount appropriated for the road project, but not
required.
BE IT FURTHER RESOLVED,
The Mayor and City Administrator are hereby authorized to execute the Agreement and
any amendments to the Agreement.
ADOPTED by the City Council of the City of Waconia, Minnesota on June 6, 2016.
Jim Sanborn, Mayor
ATTEST:____________________________________
Susan MH Arntz, City Administrator
M/___________
S/____________
Ayers
Bloudek
Carrier
Erickson
Sanborn
41
_______
_______
_______
_______
_______
REQUEST FOR CITY COUNCIL ACTION
June 6, 2016
Adopt Municipal Operations Best Management Practices Manual for
Public Service Facility Operations
Public Services
Originating Department:
Craig Eldred, Public Services Director
Presented by:
Previous Council Action (if any):
None
Consent
X
Regular Session
Discussion Session
Item Type (X only one):
RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.)
Adopt Resolution 2016-115; Adopt Municipal Operations Best Management Practices Manual for Public
Service Facility Operations
EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and recommendations.)
In efforts to meet requirements of our Municipal Separate Storm Sewer Systems (MS4) permit requirements and a
component of our Storm Water Pollution Prevention Plan (SWPPP) for the Minnesota Pollution Control
Association (MPCA) we were directed to complete several task items, or incorporate items to meet current and
future guidelines. This Municipal Operations Best Management Practices Manual provides overviews and criteria
for staff to follow in regards to maintenance activities completed at numerous Public Facilities throughout
Waconia. This effort will assist Waconia in meeting two Minimum Control Measures (MCM6) items directed by
the MPCA as compliance recommendations.
Meeting Date:
Item Name:
Twelve topic items covered within the manual for BMP activities are as follows: 1.) Waste Disposal and Storage.
2.) Management of Stockpiles. 3.) Vehicle Fueling, Washing, and Maintenance. 4.) Routine Street and Parking Lot
Sweeping. 5.) Emergency Response. 6.) Cleaning of Maintenance Equipment, Building Exteriors and Dumpsters.
7.) Use, Storage and Disposal of Significant Materials. 8.) Landscaping, Park and Lawn Maintenance.
9.) Road Maintenance. 10.) Right of Way Maintenance. 11.) Application of Herbicides, Pesticides, and Fertilizers.
12.) Cold Weather Operations
In General we will utilize this manual for staff training and progressively update as needed. This manual will be
incorporated with other policies utilized by Public Services for maintenance activities. Other policies utilized by
Public Services into greater detail on service levels for staff and the general public.
Upon City Council approval the Municipal Operations Best Management Practices Manual will be provided and
reviewed with Public Service Staff as a method of maintaining the community facilities.
FINANCIAL IMPLICATIONS:
ADVISORY BOARD RECOMMENDATIONS:
Funding Sources & Uses: Storm Water Utility
Budget Information:
Budgeted
X
Non Budgeted
Amendment Required
Planning Commission
Parks and Recreation Board
Safari Island Advisory Board
Other
42
CITY OF WACONIA
RESOLUTION NO. 2016-115
RESOLUTION AUTHORIZING APPROVAL AND ADOPTION OF MUNICIPAL
OPERATIONS BEST MANAGEMENT PRACTICES MANUAL FOR PUBLIC SERVICE
FACILITY OPERATIONS
WHEREAS, one of the City’s Key Outcomes is to “Continually Improve Health of Lakes”; and
WHEREAS, the Municipal Operations Best Management Practices Manual is designed in effort
of meeting Municipal Separate Storm Sewer Systems (MS4) and Storm Water Pollution
Prevention Plan (SWPPP) requirements for the Minnesota Pollution Control Association; and
WHEREAS, twelve municipal maintenance areas are targeted as part of this effort as provided
in the memo; and
WHEREAS, upon approval and going forward this manual will be utilized for permanent and
part-time staff training on municipal facility operations for storm water compliance matters.
NOW, THEREFORE, BE IT RESOLVED That the City Council of the City of Waconia
hereby authorizes approval and adoption of Municipal Operations Best Management Practices Manual
for Public Service Facility Operations.
Adopted by the City Council of the City of Waconia this 6th day of June, 2016.
_______________________________
James P. Sanborn, Mayor
Attest: ___________________________
Susan MH Arntz, City Administrator
M/
S/
Erickson
Bloudek
Carrier
Ayers
Sanborn
________
________
________
________
________
43
CITY OF WACONIA
MUNICIPAL OPERATIONS
BEST MANAGEMENT PRACTICES
JUNE 2016
44
TABLE OF CONTENTS
1.
WASTE DISPOSAL AND STORAGE
2.
MANAGEMENT OF STOCKPILES
3.
VEHICLE FUELING, WASHING AND MAINTENANCE
4.
ROUTINE STREET AND PARKING LOT SWEEPING
5.
EMERGENCY RESPONSE
6.
CLEANING OF MAINTENANCE EQUIPMENT, BUILDING EXTERIORS AND
DUMPSTERS
7.
USE, STORAGE AND DISPOSAL OF SIGNIFICANT MATERIALS
8.
LANDSCAPING, PARK AND LAWN MAINTENANCE
9.
ROAD MAINTENANCE
10. RIGHT-OF-WAY MAINTENANCE
11. APPLICATION OF HERBICIDES, PESTICIDES AND FERTILIZERS
12. COLD WEATHER OPERATIONS
1
45
MUNICIPAL OPERATIONS BEST MANAGEMENT PRACTICES
The Municipal Operation Best Management Practices focuses activities on ensuring that municipal
facilities and operations are managed in ways that will minimize contamination to storm water
discharges emanating from these facilities. Facilities may include, but are not limited to, municipally
owned or operated buildings, campuses, parks, public works facilities, road right-of-way and
infrastructure. Various operation and maintenance activities addressed may include, but are not limited
to: street maintenance; road salt storage and application; vehicle and fleet maintenance; storm water
system maintenance; solid waste management; park and open space maintenance; and pesticide and
fertilizer applications.
1.
Waste Disposal and Storage
Improper storage and handling of waste materials can allow a number of pollutants including oils
and greases, toxic and chemical compounds (including nutrients), bacteria, metals, and other
wastes to enter waterways through storm water run-off and non-storm water discharges. Proper
handling, along with recycling and waste reduction will reduce the potential for polluting
waterways, groundwater, and recharge points.
Ensure that all waste areas and dumpsters are covered and are not leaking.
Place waste receptacles indoors or under a roof overhang whenever possible.
Keep all container lids closed at all times unless adding or removing material.
Liquid wastes should be kept out of the dumpster and the lid kept closed to keep storm
water out.
Waste oil, antifreeze, spent solvents, and other liquids from vehicle maintenance
activities should be recycled.
Spent batteries should be disposed of as hazardous waste or returned for reclamation
and reuse.
Arrange for waste to be picked up regularly and disposed of at approved disposal
facilities. If the amount of generated waste exceeds the capacity of waste containers,
obtain more containers or increase frequency of pickups.
Protect or block storm drain inlets, open manholes, and roadside ditches during utility
activities with rock socks, wattles or covers. Always check that these BMP’s are in
place before starting work on a construction site.
Arrange for waste to be picked up regularly and disposed of at approved disposal
facilities. If the amount of generated waste exceeds the capacity of waste containers,
obtain more containers or increase frequency of pickups.
Do not wash out waste containers or dumpsters outdoors. Return dumpsters to the
owners for cleaning at the owner’s facility. If municipally owned containers must be
washed, do so at a sink or floor drain so that wastewater goes to the sanitary sewer.
Only wash concrete mixing and pouring equipment in designated concrete washout
areas at each job site. Never wash into a storm drain inlet.
2
46
MUNICIPAL OPERATIONS BEST MANAGEMENT PRACTICES
2.
Management of Stockpiles
Stockpile Management procedures and practices are designed to reduce or eliminate air and
storm water pollution from stockpiles of soil, paving materials such as concrete rubble, reclaimed
asphalt pavement (RAP), hot mixed-cold laid bituminous mixes, limestone rock asphalt, pre-coated
aggregates, and various patching mixes.
Protection of stockpiles is a year-round requirement. To properly manage stockpiles:
Locate stockpiles away from concentrated flows of surface water drainage courses
directed to storm water inlets.
Protects all stockpiles from storm water run-on using temporary perimeter sediment
barriers such as berms, dikes, fiber rolls, silt fences, sandbag, gravel bags, or straw
bale barriers.
Manages stockpiles of contaminated soil as follows:
o Cover stockpiles with plastic sheeting or tarps.
o Install berms around stockpiles to prevent runoff from leaving the area.
o Does not stockpile in or near storm drains or watercourses.
Place bagged materials on pallets and under cover.
While activities associated with the BMP are under way, inspect weekly during the
rainy season and at two-week intervals in the non-rainy season to verify continued
BMP implementation
Repair and/or replace perimeter controls and covers as needed to keep them
functioning properly.
Non-active stockpiles of the identified materials are protected further as follows:
During the rainy season, soil stockpiles should be covered or protected with soil
stabilization measures and a temporary perimeter sediment barrier at all times.
During the non-rainy season, soil stockpiles should be covered or protected with a
temporary perimeter sediment barrier prior to the onset of precipitation.
3.
Vehicle Fueling, Washing and Maintenance
Activities associated with fueling and cleaning of municipal vehicles and equipment can easily
contribute pollutants to storm water discharges or directly discharge to the municipal separate
storm sewer (MS4). Spills and leaks that occur during vehicle and equipment fueling can
contribute hydrocarbons, oils, grease, metals, and other toxic chemicals to storm water run-off or
discharge directly into storm sewers or receiving waters. Pollutants from washing and maintaining
vehicles can vary from engine oil to chemicals within detergents such as phosphates. Properly
designed and constructed fueling and wash areas will reduce the potential for contaminated
discharges.
3
47
MUNICIPAL OPERATIONS BEST MANAGEMENT PRACTICES
The ideal location for washing vehicles is at a commercial vehicle wash. Commercial vehicle sites
have the ability to recycle their water on-site as well as to contain water so it will not enter the
storm drain. If no commercial vehicle washes are available, then vehicles should be washed
indoors (that will drain to sanitary sewers) or on grass/pervious surfaces.
General Fueling Practices
Place drip pans or absorbent pads under direct fueling location if fueling will occur over a
permeable surface.
Do not "top off" fuel tanks.
Do not place used spill response materials in adjacent trash receptacles. Dispose in a
proper manner.
Do not leave active fueling operations unattended.
General Washing Practices
Keep equipment clean; do not allow a buildup of oil/grease.
Place spill clean-up materials in readily available locations by the wash area (clearly mark
location of spill clean-up materials).
Clean up spills or any wash water that may improperly discharge and contaminate.
Consider using phosphate-free detergents.
The optimal location for a wash area is indoors where connection to the sanitary sewer is
more easily achieved and exposure to rain events is eliminated.
Do not store solvents or degreasers in the wash area.
General Maintenance Practices
Keep all wash areas neat and orderly.
Perform monthly inspections and clean and maintain any sumps or oil/water separators
installed at the wash area.
Inspect and maintain washing equipment, especially the hoses, wands and nozzles. Make
sure they deliver the proper rate of water and shut-off automatically when not in use.
For wash areas that are plumbed to a sanitary sewer, clean the sewer inlet at least weekly.
Inspect all fueling equipment and fuel islands at least daily for leaks, drips, corrosion, wear
or damage. Repair or replace all faulty equipment promptly.
4.
Routine Street and Parking Lot Sweeping
Regular street and parking lot sweeping (using sweeper trucks/equipment) removes debris, such
as dust and pollutants, which typically end up in streams after being washed into catch basins.
Sweeping should be performed at least twice a year on all roads and preferably more in areas of
concern, including near streams, land use (industrial areas vs. residential) or heavily trafficked
areas.
4
48
MUNICIPAL OPERATIONS BEST MANAGEMENT PRACTICES
Operate all sweepers according to the manufacturer’s recommended procedures.
Develop a street sweeping schedule including prioritized roads, secondary roads and
frequency of sweeping.
Schedule sweeping…
• In areas where storm drain plugging or high pollutant loadings occur.
• Immediately following special events like street fairs, art shows and parades.
• Immediately after street repair projects that involve saw cutting, chip sealing or
other operations that might have left wastes or debris on road surfaces.
• After leaf collection in the fall.
• After salt/sand application in the winter.
• During new construction projects involving temporary storage of construction
materials like dirt, sand and road base along the roadway.
• Immediately following median grass cutting operations.
Make sure brushes and water spray hoses are functional before leaving the shop.
Clean out solid debris and store in an impervious area or in a temporary disposal area
such as a truck or dumpster.
Scrape out left over debris from the hopper after the last dump of the day. Dispose of
waste in trash or dumpster temporary storage area.
Always wash sweepers in a wash area or wash bay that drains to a sanitary sewer.
Avoid conducting sweeping operations during rainstorms.
5.
Emergency Response
Spill prevention and response is one of the most important Good Housekeeping Practices for a
municipal operation. In the course of daily activities, municipal employees handle, transport, load,
and use products that can be harmful to our waterways if they enter storm drains.
Hazmat crews need to be notified when spills are hazardous or potentially hazardous to human
health.
Call 911 if a spill or leak threatens to escape the facility boundaries or enter any surface water
body and contact the Minnesota Department of Public Safety Duty Officer at 1-800-422-0798 (toll
free) or 651-649-5451 (Metro area), if the source is a spill or leak as defined in Minnesota Statute
§ 115.061.
Clean-up Procedures
Spilled chemicals should be effectively and quickly contained and cleaned up. Employees should
clean up spills themselves only if properly trained and protected. Employees who are not
trained in spill cleanup procedures should report the spill, warn other employees, and leave the
area.
5
49
MUNICIPAL OPERATIONS BEST MANAGEMENT PRACTICES
The Response Procedures, Section 7, in the Illicit Discharge Detection and Elimination Program
should be followed.
6.
Cleaning of Maintenance Equipment, Building Exteriors and Dumpsters
Municipal vehicle washing can generate dry weather runoff contaminated with detergents, oils,
grease, and heavy metals. Equipment and building washing BMPs can eliminate contaminated
wash water discharges to the storm sewer system.
Proper equipment maintenance includes:
Maintain equipment regularly: Check for leaks or stains, and fix leaks immediately.
Capture leaks and rips during maintenance activities with a drip pan.
If equipment is stored outside, provide a tarp or roof to protect the equipment from
rainfall.
Proper infrastructure cleaning includes:
Perform the activity during dry periods.
Use non-toxic chemicals for maintenance and minimize or eliminate the use of solvents.
Building Repair, Remodeling, and Construction
Do not dump any toxic substance or liquid waste on the pavement, the ground, or toward a
storm drain.
Use ground or drop cloths underneath outdoor painting, scraping, and sandblasting work
and properly dispose of collected material daily.
Proper dumpster cleaning includes:
Do not wash out dumpsters outdoors or in a parking lot.
Dumpsters should be washed in a wash bay or over a floor drain that goes to the sanitary
sewer or return dumpsters to the waste disposal contractor for cleaning at the contractor’s
facility.
Monitor and guide routine leaks and other wastewaters from dumpsters to the sanitary
sewer system.
Keep spill clean-up materials easy to access.
7.
Use, Storage and Disposal of Significant Materials
The storage, use and disposal of hazardous materials and chemicals require consideration of a
number of environmental health and safety factors. These include inventory control, as well as the
proper use and disposal of containers and equipment.
Proper BMPs for chemicals and hazardous materials:
Keep lids on all containers and store under cover.
6
50
MUNICIPAL OPERATIONS BEST MANAGEMENT PRACTICES
Properly close all containers when not in use.
Use secondary containment for hazardous materials and protect from rain. Store
hazardous materials in an area where spills will not reach storm drains.
Label all hazardous materials according to hazardous waste regulations.
All hazardous materials should be properly labeled and remain labeled. The purchase date
should be placed on the label.
In general, storage areas should not be hot or humid.
Proper BMPs for flammable materials:
Flammable materials should be stored in ventilated storage cabinets or approved safety
cans. Lids of safety containers should be kept closed, as well as doors of storage cabinets.
Make sure an adequate spill kit with sufficient equipment and supplies is located near
storage areas where spills are possible. Clean up any spills, leaks or discharges
immediately.
Flammable and combustible materials must be isolated from ignition sources.
Proper fire suppression equipment should be installed or available in storage or use areas.
General BMPs for significant materials:
Do not combine wastes when storing them – read label safety and maintenance items,
recycling and disposal options.
Never mix waste oil with fuel, antifreeze or chlorinated solvents.
Use secondary containment on all bulk fluids stored in amounts in excess of 55 gallons
and product wastes to prevent accidental discharge. Secondary containment includes, but
is not limited to, berm of storage areas and use of absorbents.
Keep storage areas clean and dry. Conduct regular inspections of storage areas to detect
leaks and spills.
Store new or used batteries securely to avoid breakage and acid spills during
earthquakes. When stored outdoors, batteries shall be covered with plastic tarp to
protect them from rain.
Recycle old batteries.
Wood products treated with chromated copper arsenate, ammoniacal copper zinc
arsenate, creosote, or pentachlorophenol should be covered with tarps.
8.
Landscaping, Park and Lawn Maintenance
Landscaping and lawn care practices have a significant impact on storm water runoff.
Conventional lawn care practices often include watering too frequently, over-fertilizing, and the
use pesticides/herbicides to rid lawns of unwanted pests and nuisance or invasive plants. Excess
nutrients and pesticides wash away during rain events or when lawns are over-watered. The
storm water management approach to lawn care uses a variety of techniques to reduce pollution
in storm water runoff from lawns.
7
51
MUNICIPAL OPERATIONS BEST MANAGEMENT PRACTICES
General practices include:
Perform mowing at optimal times, which does not include prior to significant forecasted
rain events.
Protect lakes, ponds, wetlands, and/or lagoons adjacent to landscape maintenance
activities.
Mulch-mow grasses whenever possible.
Disposal of organic wastes through composting is recommended. When composting is
not possible, dispose of organic wastes at an approved disposal facility. Do not wash
down or dispose of lawn clippings, leaves, tree trimmings, or other landscape waste in
or near a storm drain, drainage ditch, or open body of water.
Use mulch or other erosion control methods in effort of prevent erosion of exposed
soils and landscaped beds.
Do not leave grass clippings or trimming residue on impervious areas.
Use mechanical methods for vegetation removal where possible.
Avoid loosening soil when removing weeds or vegetation.
Collect and dispose lawn trimmings, clippings, vegetation, etc.
Reduce or prevent exposed soil areas.
Only irrigate as much water as needed. Never water at rates that exceed the infiltration
rate of the soil.
9.
Road Maintenance
Existing roads and bridges require periodic maintenance. Products generally utilized for
maintenance activities often times contain storm water pollutants such as heavy metals,
sediments, solvents, oils, and fuels.
Here are some pollution prevention tips for road and bridge maintenance activities:
Always sweep or vacuum dry material wastes during saw cutting, road stripe removal, or
other activities that create dust/sediment.
Locate and block adjacent storm drain inlets during maintenance work such as concrete
curb and gutter work, resurfacing, paving, striping/marking, or saw cutting.
Use drip pans for paving machines and other equipment that may leak fluids.
Do not apply road striping paint during windy, wet, or rainy conditions.
If wet saws must be used:
o Place drip pans under or watertight barriers around equipment when not in use.
o Turn cooling water off when saw is off.
Wash out mixers, delivery trucks, or other equipment in a designated concrete washout
area only.
Protect storm drains during use.
8
52
MUNICIPAL OPERATIONS BEST MANAGEMENT PRACTICES
10. Right-of-Way Maintenance
Open and closed conveyance systems within City right-of-way will be maintained to function as
designed and in a manner that will allow them to convey storm water effectively. Periodic
maintenance will include:
Mowing
Maintenance of vegetative cover
Removal of debris
Removal of excessive sedimentation
Repair/stabilization of channel erosion
Removal of any obstructions that inhibits dewatering between storms
11. Application of Herbicides, Pesticides and Fertilizers
Fertilizers, herbicides, and pesticides possess a relatively high potential for contributing pollutants
to storm water runoff and non-storm water discharges both through storage and application.
Proper management of materials, effective training, and proper use of materials will reduce the
potential of polluting receiving waterways.
BMPs that will be implemented to reduce pollutants from pesticides, herbicides, and
fertilizers include the following:
Personnel, or Contractual Individuals who participate in the application of pesticides,
that contain a Restricted Use Pesticide (RUP), for the City will be trained and obtain noncommercial Certification as required by the Minnesota Department Agriculture.
Fertilizers will be applied during the growing seasons- spring, summer, and fall.
Employees will be trained to follow the material safety data sheet(s) (MSDS) of
pesticides, including herbicides and insecticides, and fertilizers.
All mixing and loading operations must occur on impervious surfaces.
All state, federal, and local regulations are followed in the use of pesticides, herbicides,
and fertilizers.
Pesticides, herbicides, and fertilizers will not be applied during or directly prior to storm
events.
Employ application techniques that increase efficiency and allow the lowest effective
application rates. Carefully calibrate application equipment and follow all label
instructions.
Only pesticides that are quickly absorbed into the soil or plants should be used.
Whenever practicable, integrated pest management techniques will be implemented.
Pesticides will not be sprayed when there is a high possibility of the spray drifting into
non-target areas or onto non-target vegetation, insects or animals.
To prevent possible backflow and contamination of a water supply, never submerge a
water supply hose in a chemical tank or container.
9
53
MUNICIPAL OPERATIONS BEST MANAGEMENT PRACTICES
Pesticide application for mosquito control may not be applied without following the
notification requirements as required by Minnesota Statute 18B.07.
12. Cold Weather Operations
Road salt or deicers should be stored on hard surfaces, which are covered shelters and protected
from outside elements if necessary Proper storage assists in protection of road salt movements to
receiving streams and lakes.. Although road salt is spread and utilized for roadway and pedestrian
safety, it is important that we limit the amount of stored road salt.
Road salt equipment and spreaders should be emptied completely when not in use or at the end
of the snow events, especially if stored outdoors. Excess salt in spreaders can get washed out in
rains.
General practices
Regulate the application of deicing salts to prevent overuse of de-icing material.
Use calibrated equipment for application of de-icing material.
Utilize equipment calibration rates based upon pavement temperatures when applying
de-icing materials.
Consider pavement temperature when determining volume of winter maintenance
materials
Use alternative deicing materials, such salt substitutes, or liquid de-icing materials
where sensitive ecosystems should be protected.
Contain wash water from trucks used for salting and sanding in a holding tank for
disposal or discharge into sanitary sewers.
Prevent dumping of accumulated snow into surface waters or onto frozen water bodies.
Snow storage areas are recommended to be of hard surface and directed to storm
water treatment facilities.
10
54
MUNICIPAL OPERATIONS BEST MANAGEMENT PRACTICES
References
California Stormwater Quality Association BMP Handbook @ http://www.caasqa.org/bmphandbooks/municipal-bmp-handbook
EPA Pollution Prevention/Good Housekeeping for Municipal Operators @
http://water.epa.gov/polwaste/npdes/swbmp/Pollution-Prevention-Good-Housekeeping-forMunicipal-Operatators.cfm
LIMC Good Housekeeping Guidance and BMP Manual @
http://www.lancasterintermunicipalcommittee.org/programs_stormwater.php
Partners For A Clean Environment @ http://www.pacepartners.com/stormwater/municipaloperations/72-municipal-stormwater-program-tools#SOP
11
55
REQUEST FOR CITY COUNCIL ACTION
June 6, 2016
Authorize Purchase & Award of Single Axle Truck Chassis and Dump
Body & Winter Maintenance Equipment; CIP Project 195
Public Services
Originating Department:
Craig Eldred, Public Services Director
Presented by:
Previous Council Action (if any):
January 4, 2016; Authorization of City Staff to Obtain Mobile and Fixed
Equipment Pricing for 2016 as Outlined in Memo
Consent
X
Regular Session
Discussion Session
Item Type (X only one):
RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.)
Adopt Resolution 2016-117; Authorize Purchase & Award of Single Axle Truck Chassis and Dump Body &
Winter Maintenance Equipment; CIP Project 195
EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and recommendations.)
The focus of this request for action is the replacement of Public Services 2005 Sterling dump truck with winter
maintenance equipment. This unit will have served the community for 12 years. The current 2016-2025 Capital
Improvement Plan includes a 2017 funding estimate of $253,500.00. The entire focus of this acquisition is
predicated on obtaining this vehicle in calendar year 2017 and the fact that Finance has planned funding for this
acquisition in 2016 through joint purchases of the 2016 Loader and Tandem Dump Truck.
Meeting Date:
Item Name:
As Council is aware the community is growing by means of new, future roadway expansions and additional turn
backs of County roadways including expected additions in 2017. The need to maintain current service levels
specifically for winter maintenance is of demand.
Through means of utilizing the State of Minnesota Equipment Purchasing process we met with suppliers for each
the truck chassis and dump body and winter maintenance equipment installers. Concerns that staff addressed
relative to the previous 2005 Sterling chassis and plow equipment were new technology, improved emissions,
under body plow and rear wing application, plow cutting edges that reduce vibrations, pre-wetting and liquid direct
application system for anti-icing and deicing efforts to reduce winter maintenance costs and environmental impacts
As a result of efforts to reduce Chloride impacts we have included new technology which provided reduced salt
feed rates and higher volumes of liquid discharge for de-icing practices. The unit is provided by Towmaster Truck
Equipment and is branded by Hi-Way Equipment and called XZALT precision applicator. (See Attached)
As a result of this effort two chassis suppliers and two equipment suppliers were utilized for pricing purposes with
costs associated listed within the tables below.
Chassis & Trade Value
Equipment
Supplier
Nuss Truck
Equipment
Boyer
Trucks
Equipment
Mack
GU712 AF
Western Star
4700 SF
Chassis
Price
$109,427.00
Trade
Value
$40,000.00
Net Chassis
Price
$69,427.00
$105,138.00
$45,000.00
$60,138.00
Based upon the Chassis costs and trade value we would recommend awarding Nuss Truck Equipment the sale of its
Mack GU712 AF Single Axle unit. Currently, Public Services maintain a strong inventory of Mack chassis which
allows our Mechanic a familiarity and standardization for our large mobile truck units. Parts inventory for
preventive maintenance services would also be minimized through this acquisition.
56
Dump Body & Winter Maintenance Equipment
Equipment Supplier
Towmaster
Truck Equipment
Aspen Equipment
Public Service Acquisition
Public Service Acquisition
Dump Body &
Winter Maintenance Equipment
Dump Body, Plow Equipment
and Application System
Dump Body, Plow Equipment
and Application System
JOMA Plow Edges
Appurtenant Safety Equipment
City Decals
Net
Price
$158,106.00
$150,474.00
$10,000.00
$5,500.00
It is staff’s recommendation that the dump body and winter maintenance equipment be awarded to Towmaster
Truck Equipment for several reasons. Towmaster Truck Equipment is structured exactly like our current newer
dump bodies. Features and uses for staff are the same which allows for familiarity as staff utilizes the various
chassis plow combinations. The XZALT application system is comprised of stainless steel and galvanized framing
which will last much longer than a painted frame unit. The XZALT applicator has the capability of providing
multiple service applications for anti-icing and de-icing depending on the service level requirement, which is a
functionality we currently do not have.
The Public Service acquisitions include special plow edges which cannot be supplied by the Equipment Supplier.
We feel these plow edges bring value through extended life, and lowered amounts of vibration to the chassis and
noise as utilized by staff for snow removal. The plow edges would mount to the front plow and underbody. The
appurtenant equipment includes mobile radio, radio port equipment, City decals, vehicle number and cab features
such as seat covers and floor mats designed to protect the cab chassis from deicing chemical contamination.
As a result of this analysis the following table provides the overall cost to build one tandem chassis, dump body
and winter maintenance equipment installation.
Final Analysis of Acquisition
Equipment Supplier
Nuss Truck
Equipment
Towmaster
Truck Equipment
Public Service Acquisition
Public Service Acquisition
FINANCIAL IMPLICATIONS:
Equipment
Net Price
Mack
$69,427.00
GU712 AF
Dump Body, Plow Equipment
$158,106.00
and Application System
JOMA Plow Edges
$10,000.00
Appurtenance Safety Equipment
$5,500.00
City Decals
Total Acquisition Cost
$243,033.00
ADVISORY BOARD RECOMMENDATIONS:
Funding Sources & Uses: Capital Equipment
Budget Information:
Budgeted
X
Non Budgeted
Amendment Required
Planning Commission
Parks and Recreation Board
Safari Island Advisory Board
Other
57
CITY OF WACONIA
RESOLUTION NO. 2016-117
RESOLUTION AUTHORIZING APPROVAL OF PURCHASE & AWARD OF SINGLE AXLE
TRUCK CHASSIS AND DUMP BODY & WINTER MAINTENANCE EQUIPMENT; CIP
PROJECT 195
WHEREAS, one of the City’s Key Outcomes is to “Maintain Multi-Modal Transportation
Infrastructure System”; and
WHEREAS, through a means of utilizing the State of Minnesota Equipment Purchasing process
Public Services worked with equipment suppliers on formulating a chassis dump body
combination for varied seasonal maintenance; and
WHEREAS, final analysis of the acquisition costs associated from the pricing received and the
need to maintain similar and familiar equipment for ease of use weighed heavily in the Final
Analysis of Acquisition table below; and
Equipment Supplier
Nuss Truck
Equipment
Towmaster
Truck Equipment
Public Service Acquisition
Public Service Acquisition
Final Analysis of Acquisition
Equipment
Mack
GU712 AF
Dump Body, Plow Equipment
and Application System
JOMA Plow Edges
Appurtenant Safety Equipment
City Decals
Total Acquisition Cost
Net Price
$69,427.00
$158,106.00
$10,000.00
$5,500.00
$243,033.00
WHEREAS, recommendations for acquisition to Nuss Truck Equipment for the chassis and
Towmaster Truck Equipment were guided by familiarity, ease of use, and life expectancy while
staying with in the Capital Improvement Plan for Capital Equipment.
NOW, THEREFORE, BE IT RESOLVED That the City Council of the City of Waconia
hereby authorizes approval of purchase & award of single axle truck chassis and dump body & winter
maintenance equipment; CIP Project 195.
Adopted by the City Council of the City of Waconia this 6th day of June, 2016.
_______________________________
James P. Sanborn, Mayor
Attest: ___________________________
Susan MH Arntz, City Administrator
M/
S/
Erickson
Bloudek
Carrier
Ayers
Sanborn
________
________
________
________
________
58
59
60
61
62
63
64
65
66
REQUEST FOR CITY COUNCIL ACTION
June 6, 2016
Authorize Staff to Obtain TM “TreePod Biofilter” Storm Water Solution
from Oldcastle Service Representative in Minnesota
Public Services
Originating Department:
Craig Eldred, Public Services Director
Presented by:
Previous Council Action (if any):
None
Consent
X
Regular Session
Discussion Session
Item Type (X only one):
RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.)
Adopt Resolution 2016-118; Authorize Staff to Obtain TM “TreePod Biofilter” Storm Water Solution from
Oldcastle Service Representative in Minnesota
EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and recommendations.)
As part of the 2015 Infrastructure Improvement Project a coordination of storm water funding applications
occurred with Carver County Water Management Organization (CCWMO). In conjunction with their approval of
$75,000.00 the CCWMO and the City cooperatively submitted an application to the Minnesota Pollution Control
Association (MPCA) for an additional $75,000.00 for Best Management Practices (BMP) improvements for areas
within and around Fountain Park. Such projects included sediment capture structures, permeable surfaces, updated
outlet control structure, and iron-enhanced filtration. As the City Council is aware these items have been
introduced and in-place in effort to protect Lake Waconia. The CCWMO and City were awarded the additional
$75,000.00 for these BMP improvement efforts. The CCWMO were contacted by the MPCA who desired to know
if we collaboratively could utilize an additional $18,000.00 for additional BMP enhancements around Fountain
Park.
Meeting Date:
Item Name:
As a result of this request we worked with the CCWMO on possible enhancement possibilities, and found a
location where we could place a tree grate bio-filter system, and requested information on the possibilities of
incorporating native plantings around the refined storm water pond in Fountain Park. Both enhancements were
approved by the MPCA, and funds were made available to complete the BMP projects.
CCWMO and City staff work to research tree grate systems and found that the “TreePod Biofilter” system to be the
one desired. Cost for the structure is at or near $10,000.00 with average installation costs around 75% of the total
product cost. A TreePod Biofilter application in the size of four by four feet would be large enough to manage the
surface run-off area shown in the overview of this report with total costs around $17,000.00.
Native planting seed would be in the neighborhood of $800.00 and site restoration consuming the remaining
amount of funding for such an improvement.
Staff recommends approval of this request for City Council action allowing for additional BMP enhancements to
protect Lake Waconia from potential surface water pollution.
FINANCIAL IMPLICATIONS:
ADVISORY BOARD RECOMMENDATIONS:
Funding Sources & Uses: Grant Funds MPCA
Budget Information:
Budgeted
X
Non Budgeted
Amendment Required
Planning Commission
Parks and Recreation Board
Safari Island Advisory Board
Other
67
CITY OF WACONIA
RESOLUTION NO. 2016-118
RESOLUTION AUTHORIZING APPROVAL OF STAFF TO OBTAIN TM “TREEPOD
BIOFILTER” STORM WATER SOLUTION FORM OLDCASTLE SERVICE
REPRESENTATIVE IN MINNESOTA
WHEREAS, one of the City’s Key Outcomes is to “Continually Improve Health of Lakes”; and
WHEREAS, additional funds were made available by the Minnesota Pollution Control
Association for the addition of Best Management Practices around the 2015 storm water
infrastructure improvements adjacent Fountain Park; and
WHEREAS, City and County Water Management Organization staff collaboratively research
additional storm water treatment devices for areas adjacent Fountain Park; and
WHEERAS, portions of an adjacent roof top and parking lot surface were found desirable for
catchment of storm water run-off prior to entering the storm water pond; and
WHEREAS, a TreePod Biofiltration system was found to be the desired alternative for surface
water run-off treatment along with slope seeding of the current Fountain Park storm water pond.
NOW, THEREFORE, BE IT RESOLVED That the City Council of the City of Waconia
hereby authorizes approval of staff to obtain TM “TREEPOD BIOFILTER” storm water solution form
Oldcastle representative in Minnesota.
Adopted by the City Council of the City of Waconia this 6th day of June, 2016.
_______________________________
James P. Sanborn, Mayor
Attest: ___________________________
Susan MH Arntz, City Administrator
M/
S/
Erickson
Bloudek
Carrier
Ayers
Sanborn
________
________
________
________
________
68
Bioretention/
Biofiltration
69
Stormwater Solutions
TM
Bioretention/
Biofiltration
Stormwater Solutions
TM
70
71
Stormwater Solutions
TM
Bioretention / Biofiltration
Stormwater Solutions
TM
72
Service Area
Under Drain
System Discharge
Proposed Tree
Grate Location
73
74
REQUEST FOR CITY COUNCIL ACTION
Meeting Date:
Item Name:
June 6, 2016
Joint Powers Agreement with Carver County for Recreation Programs &
Events
Administration
Susan Arntz, City Administrator
Originating Department:
Presented by:
Previous Council Action (if any):
Consent
Regular Session
X
Discussion Session
Item Type (X only one):
RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.)
Resolution 2016-113, Authorizing Joint Powers Agreement between Carver County and the City for Recreation
Programs & Events
EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and recommendations.)
Last year, the City Recreation Staff arranged a program with Carver County whereby together we will provide an
enhanced delivery of programs. According to the agreement:
The County will:
• Provide trained lead instructors for each program as arranged and agreed upon by both parties.
• Provide appropriate primary equipment for the activity as arranged.
• Provide recreation assistant volunteers for the activity as arranged.
• Provide marketing & advertisement strategies and resources as arranged.
• Provide communication before & after to registrants including liability waivers, satisfaction surveys and
other pertinent information as arranged.
The City will:
1) Provide assistant staff or volunteer for each program as agreed upon and arranged by both parties.
2) Provide supplemental equipment for the activity as arranged.
3) Provide registration capabilities for program/event registrants as arranged.
4) Provide marketing & advertisement strategies and resources as arranged.
5) Provide communication before & after to registrants including liability waivers, satisfaction surveys and
other pertinent information as arranged.
Revenue will be split equally after expenses of either party are determined.
The attached agreement has been reviewed and edited by both the City’s and County’s attorneys. Staff recommends
approval.
FINANCIAL IMPLICATIONS:
ADVISORY BOARD RECOMMENDATIONS:
Funding Sources & Uses: There was no planned revenue line item
in the Safari Island/Recreation Operating Budget
Budget Information:
Budgeted
Non Budgeted
X
Amendment Required
Planning Commission
Parks and Recreation Board
Safari Island Advisory Board
Other
75
CITY OF WACONIA
RESOLUTION NO. 2016-113
JOINT POWERS AGREEMENT BEWTEEN CARVER COUNTY AND THE CITY OF
WACONIA FOR RECREATION PROGRAMS & EVENTS
WHEREAS, The County and the Municipality have been involved in planning and delivering
Recreation Programs and Events, and
WHEREAS, It is the desire of both of the parties hereto to enter into a written document
regarding planning and delivering recreation programs and events, and
WHEREAS, Minnesota Statutes, Section 471.59 provides that two or more governmental units
may by Agreement jointly exercise any power common to the contracting parties;
NOW, THEREFORE, be it resolved that City of Waconia does hereby agree to the terms and
conditions of the agreement and authorizes the City Administrator to execute said agreement.
ADOPTED by the City Council of the City of Waconia, Minnesota on June 6, 2016.
Jim Sanborn, Mayor
ATTEST:____________________________________
Susan MH Arntz, City Administrator
M/___________
S/____________
Ayers
Bloudek
Carrier
Erickson
Sanborn
76
_______
_______
_______
_______
_______
JOINT POWERS AGREEMENT
between
CARVER COUNTY AND THE CITY OF WACONIA
for
RECREATION PROGRAMS & EVENTS
THIS AGREEMENT (the “Agreement”), made and entered into by and between the CITY OF
WACONIA, a municipal corporation, organized under the laws of the State of Minnesota,
party of the first part, hereinafter referred to as “Municipality”, and the County of Carver,
Minnesota, a municipal corporation organized under the laws of the State of Minnesota, party
of the second part, hereinafter referred to as “County”;
WITNESSETH:
WHEREAS, The County and the Municipality have been involved in planning and delivering
Recreation Programs and Events, and
WHEREAS, It is the desire of both of the parties hereto to enter into a written document
regarding planning and delivering recreation programs and events, and
WHEREAS, Minnesota Statutes, Section 471.59 provides that two or more governmental
units may by Agreement jointly exercise any power common to the contracting parties;
NOW, THEREFORE, Pursuant to Minnesota Statutes 471.59 and in consideration of the
mutual covenants and promises hereinafter contained, it is agreed by and between the
Municipality and the County as follows:
Article 1
Enabling Authority
Minnesota Statutes Section 471.59 authorizes two or more governmental units to jointly
exercise any power common to the contracting parties.
Article 2
Purpose
This Agreement shall apply to the planning and delivering of recreation programs and events
as listed in the attached addendum.
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Page 2 of 10
Article 3
Prosecution of Work
A. The County will:
1) Provide trained lead instructors for each program as arranged and agreed upon by
both parties.
2) Provide appropriate primary equipment for the activity as arranged.
3) Provide recreation assistant volunteers for the activity as arranged.
4) Provide marketing & advertisement strategies and resources as arranged.
5) Provide communication before & after to registrants including liability waivers,
satisfaction surveys and other pertinent information as arranged.
B. The Municipality will:
1) Provide assistant staff or volunteer for each program as agreed upon and arranged
by both parties.
2) Provide supplemental equipment for the activity as arranged.
3) Provide registration capabilities for program/event registrants as arranged.
4) Provide marketing & advertisement strategies and resources as arranged.
5) Provide communication before & after to registrants including liability waivers,
satisfaction surveys and other pertinent information as arranged.
C. Municipality and County will delineate finances as follows:
1) RECREATION PROGRAM AND EVENT COSTS:
A) Seasonal staff labor expense (or FT staff when appropriate), equipment
and tools specific to the program or event, operating costs of marketing,
advertisement, registration and general overhead for both agencies will be
discussed and agreed upon prior to the program/event.
B) An estimation for total County costs (Appendix A) will be provided to
Municipality no less than (90) days prior to the development of the
program/event to allow for proper marketing, advertising and preparation
duties.
2) RECREATION AND PROGRAM AND EVENT REVENUE:
A) All recreation program and event costs agreed upon by the County and
Municipality will be deducted from the total program/event revenue prior to
the final revenue sharing.
78
Page 3 of 10
B) Remaining revenue after operating costs are removed will be split equally,
50/50 between Carver County Parks and partner Municipality
C) Exception to an equal revenue split will be in the event of a multi-agency
arranged program in which (3+) partner Municipalities are involved. In this
arrangement revenue allocations will be pro-rated consistent with the
number of registrations each agency procured.
D) Municipality will collect and maintain all recreation program and event
revenue as agreed upon and arranged by the involved agencies.
E) Agreed upon revenue will be issued from the Municipality to the County
within (90) days of the invoice date.
3) REIMBURSEMENTS:
A) Reimbursements might be issued to registrants for a variety of reasons
(program cancellation, participant dissatisfaction with service etc.) and are
to be agreed upon between the County and Municipality. Reimbursements
issued are to have equal financial impact on all agencies involved.
4) Distribution of Property Upon Termination:
A) Upon termination of this Agreement, any remaining funds relating to the
programs shall be distributed as described in Article 3, C, 2) B) above.
B) Upon termination of this Agreement for any reason, any tangible property
provided to any program shall be retained by the party that provided the
property.
D. The County agrees to completing the following in respect to all partnership programs:
1) Provide pre & post program communication materials to Municipality for distribution to
program participants.
2) Provide appropriate instructor and/or volunteer training as outlined in the attached
addendum for each activity.
Article 4
Hold Harmless and Indemnification
A. The Parties’ total liability under this Agreement shall be governed by Minn. Stat. §
471.59, subd. 1a.
B. Each Party agrees that it will be responsible for the acts or omissions of its officials,
agents, and employees, and the results thereof, in carrying out the terms of this
Agreement, to the extent authorized by law and shall not be responsible for the
acts/omissions of the other Party and the results thereof. For purposes of
determining total liability for damages, the participating governmental units are
considered to be a single governmental unit, the total liability of which shall not
exceed the limits for a single governmental unit as provided in Minn. Stat. § 466.04,
subd. 1.
79
Page 4 of 10
C. Each Party agrees to defend, hold harmless, and indemnify the other Party, its
officials, agents, and employees, from any liability, loss, or damages the other Party
may suffer or incur as the result of demands, claims, judgments, or cost arising out of
or caused by the indemnifying Party’s negligence in the performance of its respective
obligations under this Agreement. This provision shall not be construed nor operate
as a waiver of any applicable limitation of liability, defenses, immunities, or exceptions
by statute or common law.
D. To the full extent permitted by law, actions by the parties pursuant to this Agreement
are intended to be and shall be construed as a "cooperative activity" and it is the
intent of the parties that they shall be deemed a "single governmental unit" for the
purposes of liability, all as set forth in Minnesota Statutes, Section 471.59, subd.
la(a); provided further that for purposes of that statute, each party to this Agreement
expressly declines responsibility for the acts or omissions of the other party.
E. The Parties of this Agreement are not liable for the acts or omissions of the other
participants to this Agreement except to the extent to which they have agreed in
writing to be responsible for acts or omissions of the other Parties.
Article 5
Workers’ Compensation
A. It is hereby understood and agreed that any and all employees of the County, the
County’s contractors and subcontractors and all other persons employed, retained,
contracted with or otherwise engaged and all other persons employed by the County in
the performance of the provisions of services hereunder shall not be considered
employees of the Municipality and that any and all claims that may or might arise under
the Worker’s Compensation Act of the State of Minnesota on behalf of said employees
while so engaged and any and all claims made by third parties engaged in the
performance of any of the provisions of services hereunder shall in no way be the
obligation or responsibility of the Municipality.
B. It is hereby understood and agreed that any and all employees of the Municipality, the
Municipality’s contractors and subcontractors and all other persons employed, retained,
contracted with or otherwise engaged by the Municipality in the performance of the
provisions of services hereunder shall not be considered employees of the County and
that any and all claims that may or might arise under the Worker’s Compensation Act of
the State of Minnesota on behalf of said employees while so engaged and any and all
claims made by third parties engaged in the performance of any of the provisions of
services hereunder shall in no way be the obligation or responsibility of the County.
C. The Municipality and the County will each maintain workers’ compensation insurance or
self-insurance coverage, covering its own employees while they are providing assistance
pursuant to this Agreement.
Article 6
Records – Availability and Access
To the extent required by Minnesota Statutes Section § 16C.05, Subd. 5 (as may be
amended), the parties agree that the other party, the State Auditor, the Legislative Auditor or
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Page 5 of 10
any of their duly authorized representatives, at any time during normal business hours, and
as often as they may reasonably deem necessary, shall have access to and the right to
examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which
are pertinent to the accounting practices and procedures of the other parties and involve
transactions relating to this Agreement. Such materials shall be maintained and such access
and rights shall be in force and effect during the period of this Agreement and for six (6)
years after its termination or cancellation.
Article 7
Data Privacy
Each party, its employees, agents, owners, partners, and subcontractors agree to abide by
the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes,
Chapter 13 and implementing regulations, if applicable, and all other applicable state and
federal laws, rules, regulations and orders relating to data privacy or confidentiality, and as
any of the same may be amended.
Article 8
Nondiscrimination
During the performance of this Agreement, the Municipality and the County agree to the
following:
No person shall, on the grounds of race, color, religion, age, sex, disability, marital status,
public assistance status, criminal record, creed or national origin be excluded from full
employment right in, participation in, be denied the benefits of or be otherwise subjected to
discrimination under any and all applicable Federal and State laws against discrimination.
Article 9
Default and Withdrawal
A. Default in this Agreement may occur when a party fails to perform any of the provisions of
this Agreement or so fails to administer the work as to endanger the performance of this
Agreement. Unless the party’s default is excused by the non-defaulting party, the nondefaulting party may, upon written notice to the defaulting party representative listed
herein, cancel this Agreement in its entirety as indicated in (B) below.
B. The terms of Article 4, 5, 6 and 7 shall survive the expiration, termination or withdrawal
from this Agreement.
C. Only the governing bodies of the participating parties have authority to act pursuant to
this provision of this Agreement.
D. Each party to this Agreement reserves the right to withdraw from and cancel this
Agreement within thirty (30) days prior to advertisement of the recreation program or
event.
E. Representatives for each of the parties to this Agreement are as listed below:
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Page 6 of 10
Municipality
Name:
David Wabbe
Title:
Recreation Coordinator
Address:
1600 Community Dr.
City/State: Waconia, MN 55387
Phone:
952-856-7701
E-mail:
[email protected]
Name:
Title:
Address:
City/State:
Phone:
E-mail:
County/Division
Sam Pertz
Parks & Trails Supervisor
11360 Hwy. 212, Ste. 2
Cologne, MN 55322
952-466-5250
[email protected]
Article 10
Term of Agreement
This Agreement will commence upon approval of both the Municipality and the County and
the signature of the official with authority to bind each party. This Agreement shall be in
effect until such time as the recreation program or events are completed or as Article 9
herein.
Article 11
Merger and Modification
A. It is understood and agreed that the entire Agreement between the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between
the parties relating to the subject matter hereof. All items referred to in this Agreement
are incorporated or attached and are deemed to be part of this Agreement.
B. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall
only be valid when they have been reduced to writing as an amendment to this
Agreement and signed by the parties hereto.
Article 12
Nonwaiver, Severability and Applicable Laws
A. Nothing in this Agreement shall constitute a waiver by the County of any statute of
limitations or exceptions on liability. If the County fails to enforce any provision of this
Agreement, that failure does not waive the provision or its right to enforce it.
B. Nothing in this Agreement shall constitute a waiver by the Municipality of any statute of
limitations or exceptions on liability. If the Municipality fails to enforce any provision of this
Agreement, that failure does not waive the provision or its right to enforce it.
C. If any part of this Agreement is rendered void, invalid or unenforceable, by a court of
competent jurisdiction, such rendering shall not affect the remainder of this Agreement
unless it shall substantially impair the value of the entire Agreement with respect to either
party. The parties agree to substitute for the invalid provision a valid provision that most
closely approximates the intent of the invalid provision.
D. The Laws of the State of Minnesota shall apply to this Agreement.
Article 13
Section Headings
82
Page 7 of 10
The section headings contained in this Agreement are for reference purposes only and shall
not affect the meaning or interpretation of this Agreement.
Article 14
Third Parties
This Agreement does not create any rights, claims or benefits inuring to any person that is
not a party hereto nor create or establish any third party beneficiary.
IN TESTIMONY WHEREOF, The parties hereto have caused these presents to be executed.
Municipalities Name, Minnesota
County Administrator
Date:
Authorized Representative
Date:
Approved As To Form:
Attest:
County Attorney
Date:
City Manager
Date:
County of Carver, Minnesota
County Board Chair
Date:
Attest:
83
Addendum to the Joint Powers Agreement with
Carver County Parks (Reference Article 2)
General info:
•
•
•
All recreation equipment will be inspected/serviced and documented for proper working
condition by professional service (when appropriate) or by County parks staff.
County parks staff involved with program instruction including seasonal, part time, or
casual instructors and full-time recreation employees will have completed trainings such
as: CPR/First Aid, Right to Know, 15-passenger van driving, etc.
o Documentation and retention of these trainings will be maintained by the County
and provided to the City upon request.
A risk assessment form (Appendix B) will be completed prior to any new activities taking
place and completed seasonally (or as determined by County staff) for activities listed
here. Any adverse conditions causing cancellation or concern prior to the program will be
documented on the form by the activity instructor and filed.
1. Archery
a. Carver County instructors are qualified to teach archery by the National Archery in
the School Program (NASP).
b. This program is limited to ages eight and older.
c. Strict range rules will be enforced including whistle/verbal commands and use of a
shooting and waiting line. Group management will be closely supervised using these
cues by Carver County Parks’ instructors & volunteers. Host staff and/or parent
chaperones might be utilized to perform group control techniques as needed.
d. 1:20 max adult to child ratio will be enforced by Carver County Parks & partnering
agency Staff.
e. Location and range set-up will be selected by a NASP trained Carver County
instructor taking considerations of populated areas, trails, roads, walls, doors etc. into
account.
f. When shooting indoors, a protective curtain will be set a minimum of 3 feet away
from the nearest parallel wall to prevent puncture.
g. Locations: city archery ranges, all county parks, indoor gyms as arranged and
approved by partner agency, Three Rivers Carver Park Reserve archery range,
private archery ranges, open green spaces, & other locations as arranged.
h. Participants will sign a waiver or have a legal parent/guardian sign one on their
behalf for this specific Carver County Parks activity.
2. Geocaching
a. Thorough instructions are given on using the devices for navigation along with
boundaries for the course which keeps children away from roads, ravines, and steep
banks near water.
b. Children will travel in groups typically in size of 2-4 with multiple units per group.
Participants will mark ‘home’ on the unit so they can always find their way back.
c. Adult chaperones, Carver County Parks’ instructors, agency partner Staff &
volunteers are stationed throughout the course to be available if needed for technical
questions.
d. Locations: schools/community ed., city parks, county parks, National Wildlife Refuge,
other public open spaces suitable for activity
3. Slackline
a. The slackline will be set-up at approximately knee height (typically 2’) for the smallest
participant to prevent uncomfortable and risky falls of the line.
b. Staff will require spotters be present during the balancing activity to prevent the
slackliner from fall or to guide the fall should it occur.
84
Page 9 of 10
c.
4.
5.
6.
7.
Industry grade equipment will be utilized at all times. Personal equipment or
homemade lines will not be allowed.
d. Staff and volunteers will be trained on proper set-up technique to protect the
slackliner and the trees being used for the activity.
e. Instruction includes best practices and rules for preventing injury and succeeding at
the activity.
Outdoor Cooking
a. Instruction will include safety discussion and guidelines set by Carver County Parks’
instructors and volunteers regarding appropriate distance from hot surfaces/objects,
age-appropriate do’s and don’ts of using flame/fire at home, and the importance of
cooking raw food thoroughly as well as cleansing cooking surfaces.
b. Instructors will have a list of food allergies and emergency contacts on hand for each
participant. Instructors will review this list prior to purchasing ingredients.
c. Any flame/fire lit outside of Carver County Parks’ property will be lit, maintained and
monitored by staff from the hosting site. The fire will be modest in size and contained
inside of a raised fire pit provided by Carver County Parks. Staff will remain aware of
issued fire-bans in the area.
Snowshoeing
a. Snowshoe equipment and instruction will be provided by Carver County Parks’
instructors.
b. Location selection will be agreed upon by Carver County Parks’ staff and partner
municipality.
c. Snowshoe programs will not take place on frozen lakes unless ice thickness is
confirmed using posted DNR guidelines.
d. In some locations, a warm refuge may be available for those who become cold during
a program.
e. Signs or verbal instructor warning indicating icy/slippery locations will be placed
appropriately along the hiking trail to help prevent falls.
Cross Country Skiing
a. Cross country ski equipment, location, and instruction will be selected and provided
by Carver County Parks’ instructors.
b. Participants will sign a waiver or have a legal parent/guardian sign one on their
behalf for this specific Carver County Parks activity. Typically restricted to ages 8+.
c. Cross country ski programs will not take place on frozen lakes unless ice thickness is
confirmed using posted DNR guidelines.
d. In some locations, a warm refuge may be available for those who become cold during
a program.
e. Signs or verbal instructor warning indicating icy/slippery locations will be placed
appropriately along the skiing trail to help prevent falls.
Log Rolling
a. Carver County staff and volunteers are trained on what weather, wind & water
temperature conditions are appropriate for conducting the program.
b. Rolling will take place in maintained beach areas and pools.
c. Carver County staff and volunteers will hold the logs steady while rollers gain their
balance and footing and slowly release the logs for the rolling to begin.
d. Logs will be used in the shallowest water possible in order for the log to remain afloat
and free to spin.
e. Falling off the log causes the log to move away from the roller which creates a clean
fall into the shallow water.
f. When logs are used in pools they will used only in the shallow end and will be
oriented perpendicular to the narrow end of the pool and will maintain at least 10 feet
of open water in front of and behind the roller as per industry standard.
85
Page 10 of 10
g. Industry standard ‘training wheel’ devices will be used to slow the spin of the log for
beginners. Max number of trainers per log is 3, minimum is 0. For beginners and
intermediate rollers 1-3 trainers are recommended.
h. Participants will sign a waiver or have a legal parent/guardian sign one on their
behalf for this specific Carver County Parks Activity.
i. Logs are filled with faucet water at the start of each program to prevent the transfer of
aquatic invasive species and to keep the logs empty/lightweight for staff and
volunteers while carrying.
j. PFD’s and shoes will not be required but are optional.
8. Special Events (such as Bike Konnect & Youth Camps)
a. Location selection, event logistics, and risk management arrangements will be
agreed upon by Carver County Parks’ staff and partnering municipality in compliance
with Article 3 of this document.
86
REQUEST FOR CITY COUNCIL ACTION
June 6, 2016
Authorize Placement of STOP Sign and NO PARKING Signage on South
Willow Place as Provided in Attachment
Public Services
Originating Department:
Craig Eldred, Public Services Director
Presented by:
Previous Council Action (if any):
None
Consent
Regular Session
X
Discussion Session
Item Type (X only one):
RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.)
Adopt Resolution 2016-114; Authorize Placement of STOP Sign and NO PARKING Signage on South
Willow Place as Provided in Attachment
EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and recommendations.)
As a result of the TH 5 corridor improvements traffic patterns have changed due to the increased use of South
Willow Place which bi-sects with TH 5, Fifth Street and Fourth Streets.
Meeting Date:
Item Name:
Impacts to this corridor are causing safety issues for local businesses, pedestrians and automotive vehicle
movements, which staff feel may be cause for future traffic issues and potential pedestrian safety. We have
consulted with Colony Plaza Owners on their concerns for vehicle movements adjacent South Willow Place and
TH 5 vehicle entrances and exit movements. Monitoring the situation we have found issues with congested vehicle
movements and near miss accidents due to a lack of proper signage and traffic markings. Additional concerns are
for pedestrian movements who would utilize the new bituminous trail segments connecting Olive Streets and
Maple Streets along TH 5.
Staff recommends the following items as a result of monitoring the traffic movements to improve safety for this
corridor and intersection.
1. Addition of a singular STOP sign at the entrance of Colony Plaza for southbound traffic on South Willow
Place.
2. Traffic markings depicting the STOP sign location in the form of lettering and a stop bar.
3. NO PARKING signage throughout South Willow Place to assist in maintaining traffic flow as a result of
increased traffic entrance and exit from Colony Plaza.
4. Pedestrian Symbol traffic markings detailing the pedestrian crossing for the east entrance of Colony Plaza
from TH 5.
South Willow Place is only 19 feet wide through the reduction of parking we feel this will improve traffic flow.
The addition of the STOP sign will negate vehicles crossing an uncontrolled area, and improve visibility for
patrons utilizing Colony Plaza for essential services.
Staff recommends approval of the proposed improvements to improve safety for this highly utilized side street
corridor.
FINANCIAL IMPLICATIONS:
ADVISORY BOARD RECOMMENDATIONS:
Funding Sources & Uses: Street Signage Budget
Budget Information:
Budgeted
X
Non Budgeted
Amendment Required
Planning Commission
Parks and Recreation Board
Safari Island Advisory Board
Other
87
CITY OF WACONIA
RESOLUTION NO. 2016-114
RESOLUTION AUTHORIZING APPROVAL OF STOP SIGN &NO PARKING SIGNAGE ON
SOUTH WILLOW PLACE AS PROVIDED IN ATTACHMENT
WHEREAS, one of the City’s Key Outcomes is to “Maintain Multi-Modal Transportation
Infrastructure System”; and
WHEREAS, requests to review and monitor traffic movements on and adjacent S. Willow Place,
TH 5 and Colony Plaza were requested; and
WHEREAS, staff monitored the traffic movement and congested vehicle concerns and found
issues with the corridor as it resides to date; and
WHEREAS, the following items are recommended to improve traffic movements for this
corridor and intersection:
1. Addition of a singular STOP sign at the entrance of Colony Plaza for southbound traffic
on South Willow Place.
2. Traffic markings depicting the STOP sign location in the form of lettering and stop bar.
3. NO PARKING signage throughout South Willow Place to assist in maintaining traffic
flow as a result of increased traffic entrance and exits from Colony Plaza.
4. Pedestrian Symbol traffic markings detailing the pedestrian crossing for the east entrance
of Colony Plaza from TH 5; and
WHEREAS, improvements provided as detailed will assist in improved traffic movements, flow,
and reduce impacts to pedestrian movements utilizing the new bituminous trail segment
connecting Olive and Maple Streets adjacent TH 5.
NOW, THEREFORE, BE IT RESOLVED That the City Council of the City of Waconia
hereby authorizes approval of STOP sign & NO PARKING signage on South Willow Place as provided
in attachment.
Adopted by the City Council of the City of Waconia this 6th day of June, 2016.
_______________________________
James P. Sanborn, Mayor
Attest: ___________________________
Susan MH Arntz, City Administrator
M/
S/
Erickson
Bloudek
Carrier
Ayers
Sanborn
________
________
________
________
________
88
No Parking Signs
Installed on both
sides of South
Willow Place
Stop Sign Location
89
REQUEST FOR CITY COUNCIL ACTION
June 6, 2016
Authorize City Engineer Consultant to Expedite CSAH 10 Trail Permit
Correspondence Letter Regarding Variance of Trail Placement Within
Current County Road Corridor
Public Services
Originating Department:
Craig Eldred, Public Services Director
Presented by:
Previous Council Action (if any):
None
Consent
Regular Session
X
Discussion Session
Item Type (X only one):
RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.)
Adopt Resolution 2016-116; Authorize City Engineer Consultant to Expedite CSAH 10 Trail Permit
Correspondence Letter Regarding Variance of Trail Placement Within Current County Road Corridor
EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and recommendations.)
As City Council members are aware improvements for extending the current Hilks Lake bituminous trail segment
connecting Waconia Parkway North and CSAH 10 for north bound pedestrian use to the Regional Trail system was
planned within the current 2016 Infrastructure Improvement Project.
Meeting Date:
Item Name:
Due to extenuating circumstances Carver County Public Works had misplaced the permit application for this
proposed improvement and just recently provided comments on the trail improvement project. As a result of their
findings Carver County staff desired that the proposed trail be moved outside of the current right of way with a
separation of 14.3 lineal feet from the edge of the bituminous turn lane. Current design has the trail 9 feet from the
edge of the turn lane. The current design provides a more manageable design, and reduces impacts to private
property held by the Hilks Lake Townhome Association, eliminates the need to move XCEL power poles, and
construction of approximately 100 plus feet of concrete block wall.
As part of the request we have worked with the Carver County Public Works staff and prepared a letter referencing
the issues of moving the trail outside of the right of way, and the impacts to the adjacent HOA. (See Attached)
In addition the Public Services Director met with the Hilks Lake homeowners regarding the request of Carver
County. The HOA members are currently reluctant to work on acquisition of any right of way, but would be in
favor if there were to be intersection improvements in the future. Benefits of the variance include reduce
construction costs, waive land acquisition costs, and allow future intersection improvement designs which may
negate future trail construction cost of the City.
If an Urban section were constructed in the future at the intersection of Waconia Parkway North and CSAH 10 the
current trail alignment would fall into the current county roadway design standards. However, standards could be
changed, and additional costs could be assumed due to intersection modifications.
It is staff’s desire for the City Council to approve the attached letter as provided to the Carver County Public Works
Department detailing the current design issues, and the potential to work with the County on any necessary
improvements if this intersection were to be upgraded, or improved in the future.
FINANCIAL IMPLICATIONS:
ADVISORY BOARD RECOMMENDATIONS:
Funding Sources & Uses: PIR Budget
Budget Information:
Budgeted
X
Non Budgeted
Amendment Required
Planning Commission
Parks and Recreation Board
Safari Island Advisory Board
Other
90
CITY OF WACONIA
RESOLUTION NO. 2016-116
RESOLUTION AUTHORIZING APPROVAL OF CITY ENGINEER CONSULTANT TO
EXPEDITE CSAH 10 TRAIL PERMIT CORRESPONDENCE LETTER REGARDING
VARIANCE OF TRAIL PLACEMENT WITHIN CURRENT COUNTY ROAD CORRIDOR
WHEREAS, one of the City’s Key Outcomes is to “Maintain Multi-Modal Transportation
Infrastructure System”; and
WHEREAS, Carver County Public Works recently provided comments regarding the Hilks Lake
bituminous trail extension improvement project detailing a need for extending it further away
from CSAH 10; and
WHEREAS, a letter has been prepared by the City Engineer Consultant detailing the restraints
for extending the bituminous trail further from CSAH 10; and
WHEREAS, future intersection improvements may not warrant the change of distance, and the
current Hilks Lake Homeowners Association are willing to work with the City on land
acquisition in the future if intersection improvements become warranted; and
WHEREAS, it is staff’s recommendation that the draft letter be allowed to be sent to Carver
County Public Works detailing the issues and the fact that necessary improvement items would
be addressed in the future upon major intersection improvements if and when they may occur.
NOW, THEREFORE, BE IT RESOLVED That the City Council of the City of Waconia
hereby authorizes approval of City Engineer Consultant to expedite CSAH 10 trail permit
correspondence letter regarding variance of trail placement within current county road corridor.
Adopted by the City Council of the City of Waconia this 6th day of June, 2016.
_______________________________
James P. Sanborn, Mayor
Attest: ___________________________
Susan MH Arntz, City Administrator
M/
S/
Erickson
Bloudek
Carrier
Ayers
Sanborn
________
________
________
________
________
91
NOT TO SCALE
9'
17.3'
3.3'
10'
10'
2'
2'
10'
2.2'
3.3'
3:1
2.0%
2.0%
10:1 TYP
TYP
DITCH WATER STORAGE ON TRAIL & POWER POLES IN TRAIL
125+00 TO 129+65
NOT TO SCALE
13.6'
14.3'
DRAINAGE EASEMENT
ALTERNATIVE TRAIL LOCATION - TRAIL ADJACENT TO ROW
POWER POLE
TRANSMISSION LINE
EDGE GRAVEL SHOULDER
EDGE BIT
CENTERLINE
EDGE OF THROUGH LANE
O 5:1
20:1 TYP
POLES AT STA:
126+20
128+20
4:1 T
CSAH 10
NORTHBOUND LANE
12.0'
10'
3.3'
CSAH 10
TURN LANE
3.3'
0.75'
10'
2'
2'
3:1
TYP
14.3'
DRAINAGE EASEMENT
NOT TO SCALE
ROW
POWER POLES IN TRAIL & ROADBASE INTEGRITY ISSUES - DITCH WATER
SATURATES INTO ROADWAY BASE DURING SPRING FREEZE/THAW CYCLES
125+00 TO 129+65
12.0'
10'
3.3'
3.3'
3'
3'
3'
10'
2'
5:1
4:1 T
DATE
TYP
REV.
KEA
DRAWN
A. SELLNER
5/13/2016
O 5:1
DESIGNED
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED
PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.
KENNETH ADOLF
12048
LIC. NO.
2.0%
2.0%
1.0'
3:1
2'
92
CHECKED
KEA
3:1
TYP
POLES AT STA:
126+20
128+20
CSAH 10
TURN LANE
3
H:V :1
TYP
H:\WACA\C12109751\CAD\C3D\Sheets\109751_TYP05.dwg 5/13/16 12:28 pm
20:1 TYP
ALTERNATIVE TRAIL LOCATION - DITCH BETWEEN TRAIL & CSAH 10
13.6'
TYP
POLES AT STA:
126+20
128+20
O 5:1
POWER POLE
TRANSMISSION LINE
EDGE GRAVEL SHOULDER
EDGE BIT
CENTERLINE
EDGE OF THROUGH LANE
0.25'
4:1 T
2.0%
© Bolton & Menk, Inc. 2014 , All Rights Reserved
2.0%
2.0%
2.0%
3:1
CSAH 10
NORTHBOUND LANE
TYP
2.0%
1'
4:1
M
H:V AX
TYP
2' TYP
ROW
CSAH 10
TURN LANE
DRAINAGE EASEMENT
POWER POLE
TRANSMISSION LINE
125+00 TO 129+65
ROW
& 40' CLEAR ZONE REQM'T
EDGE GRAVEL SHOULDER
EDGE BIT
CENTERLINE
EDGE OF THROUGH LANE
13.6'
CSAH 10
NORTHBOUND LANE
TYPICAL SECTION - TRAIL CONNECTION
MANKATO, MN FAIRMONT, MN SLEEPY EYE, MN BURNSVILLE, MN WILLMAR, MN
CHASKA, MN RAMSEY, MN MAPLEWOOD, MN BAXTER, MN ROCHESTER, MN
AMES, IA SPENCER, IA DES MOINES, IA FARGO, ND
BY
DATE
CITY OF WACONIA, MINNESOTA
2016 INFRASTRUCTURE IMPROVEMENT PROJECT
SECTION 5 - CSAH 10 TRAIL CONNECTION
TYPICAL SECTION - REVIEW OF ALTERNATIVE TRAIL LOCATIONS
SHEET
1
OF
1
June x, 2016
Carver County Public Works Dept.
Attn: Darin Mielke
11360 Highway 212, Suite 1
Cologne, MN 55322
Re:
City of Waconia 2016 Infrastructure Improvements Project
CSAH 10 Trail Permit
Dear Mr. Mielke:
Please find enclosed for your review and approval a completed permit application and a set of
revised project plans for the above referenced project. All previous review comments have been
completed with the exception of the relocation of the trail. Also enclosed is a cross section
exhibit showing the result of alternative trail locations. To follow is a brief explanation of the
cross sections shown on this figure.
1. The top typical section is the trail as designed and shown in the attached plans. This
location avoids the power poles and allows for adequate capacity in the ditch outside of
the trail. This ditch is able to be contained within the existing D&U easement area and
does not affect the existing steep slope.
2. The middle typical section is with the trail relocated to the edge of the right-of-way and
approximately matching the existing elevations. This option conflicts with the power
poles and does not allow for adequate ditch capacity unless steepening the side slope of
the road or allowing water to pond on the trail.
3. The bottom typical section is with the trail relocated to the edge of the right-of-way and
elevating it to allow for the construction of the ditch between the trail and the road. This
option still conflicts with the power poles and results in significant amount of fill /
earthwork.
4. A fourth option showing the trail outside of the power poles is not shown. We have
determined that obtaining the necessary easement or right-of-way is not feasible after
discussions with the adjacent property owner. Also, this option would result in impacting
the existing steep slope resulting in increased grading and retaining wall costs.
Please consider approval of this important trail segment as designed. It is anticipated that this
segmented would be reconstructed in the future when highway intersection improvements are
completed. Construction of the project is anticipated to begin in July or August. Please let me
know if you have any questions or if you require any additional information on this project.
93
Respectfully Submitted,
BOLTON & MENK, INC.
Jake Saulsbury, P.E.
Cc:
Craig Eldred, Public Services Director
Jeff Evans, Carver County Public Works
Enclosures
94
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