WACONIA CITY COUNCIL MEETING AGENDA MONDAY, JUNE 6, 2016 6:00 P.M. VISION STATEMENT Waconia is a free-standing growth center that is friendly, self-reliant and well managed. MISSION STATEMENT We are committed to providing an ideal mix of housing, commerce, health care, recreation, downtown vitality, natural resources, transportation planning, Inter-generational charm and life-long learning. MAYOR: JIM SANBORN COUNCILMEMBER, WARD I: LYNN AYERS COUNCILMEMBER, WARD I: MARC CARRIER COUNCILMEMBER, WARD II: CHARLES ERICKSON COUNCILMEMBER, WARD II: KENT BLOUDEK ************************************************************************************************** NOTE: AGENDA TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE ACCORDING TO LENGTH OF DISCUSSION. TO ENSURE THAT YOU ARE PRESENT FOR ITEMS OF INTEREST, PLEASE BE PRESENT AT 6:00 P.M. PAGE NO. 6:00 P.M. 1. CALL MEETING TO ORDER AND ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. ADOPT AGENDA 4. VISITOR’S PRESENTATIONS, PETITIONS, CORRESPONDENCE Rink Management Update – Susan Arntz/Luke Miska ...................................................................... 1-10 5. ADOPT CONSENT AGENDA The items listed on the Consent Agenda are considered routine and non-controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Councilmember, City Staff, or Citizen so requests; in which case, the item will be removed from the Consent Agenda and considered at the end of the Regular Agenda. 1) Approve May 16, 2016 City Council Meeting Minutes ............................................................... 11-15 2) Authorize Payment of June 6, 2016 Expenditures ....................................................................... 16-19 3) Motion to Approve Pay Estimate No. 1 to GMH Asphalt for the 2016 Infrastructure Improvement Project ................................................................................. 20-27 4) Motion to Approve Pay Estimate No. 5 to Sunram construction for Clearwater Shores ............. 28-31 5) Motion to Approve Pay Estimate No. 1 to EBI Drilling for the TH 5 Water Reuse Mains Project 1A ................................................................................. 32-35 6) Adopt Resolution No. 2016-110, Accepting Donation and Approving Pass Through Recommendation ................................................................................. 36-37 7) Adopt Resolution No. 2016-111, Authorizing Purchase of Replacement Fire Boat.................... 38-39 8) Adopt Resolution No. 2016-112, Approving Agreement to State Transportation Fund Local Road Improvement Program Grant Terms and Conditions – TH 5 Corridor Improvements ................ 40-41 9) Adopt Resolution No. 2016-115, Adopt Municipal Operations Best Management Practices Manual for Public Service Facility Operations ................................................................................. 42-55 10) Adopt Resolution No. 2016-117, Authorize Purchase & Award of Single Axle Truck Chassis and Dump Body & Winter Maintenance Equipment .......................................................................... 56-66 11) Adopt Resolution No. 2016-118, Authorize Staff to Obtain TM “TreePod Biofilter” Storm Water Solution from Oldcastle Service Representative in Minnesota .................................................... 67-74 12) Adopt Resolution 2016-113, Authorizing Joint Powers Agreement between Carver Counthy and the City for Recreation Programs & Events ................................................................................. 75-86 8. COUNCIL BUSINESS 1) Adopt Resolution 2016-114, Authorize Placement of STOP Sign and NO PARKING Signage on South Willow Place ..................................................................................................................... 87-89 2) Adopt Resolution 2016-116, Authorize City Engineer Consultant to Expedite CSAH 10 Trail Permit Correspondence Letter Regarding Variance of Trail Placement within Current County Road Corridor ........................................................................................................................................ 90-94 9. ITEMS REMOVED FROM CONSENT AGENDA 10. STAFF REPORTS 11. BOARD REPORTS 1) Councilmember Erickson 2) Councilmember Bloudek 3) Councilmember Carrier 4) Councilmember Ayers 5) Mayor Sanborn 12. ANNOUNCEMENTS 1) Music in the Park – City Square Park – 7:00 p.m. – Safari Island Rain June 9th – JazzHounds Big Band June 16th – Dale Dahmen & The Beats June 23th – BZ Girls June 30th – Traveled Ground 13. ADJOURN …………OFFICE OF THE CITY ADMINISTRATOR Susan Arntz WORK SESSION: Review Grandstand Project Review Public comments regarding proposed Chicken and Bee Ordinance CALENDAR OF EVENTS/MEETINGS: June 6 Monday 6:00 p.m. June 6 Monday After CC Mtg. June 20 Monday 6:00 p.m. June 20 Monday After CC Mtg. July 18 Monday 6:00 p.m. City Council Meeting Work Session City Council Work Session Meeting City Council Meeting VISITOR’S PRESENTATION Meeting Date: June 6, 2016 Item Name: Update from Rink Management Originating Department: Administration Presented by: Susan Arntz, City Administrator Previous Council Action (if any): Consent Regular Session Discussion Session Item Type (X only one): RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.) No Action Necessary EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and recommendations.) Luke Miska, General Manager from Rink Management who manages our Safari Island Community Center will provide an update for the Council on the last two months of activity. Attached is a summary of activities for Rink Management and a copy of the summary of the recent survey that was completed of our members. FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Budget Information: Budgeted Non Budgeted Amendment Required Planning Commission Parks and Recreation Board Safari Island Advisory Board Other 1 RMSC Initial Review June 1, 2016 On behalf of Rink Management Services Corporation (RMSC), I would like to take this opportunity to provide you a brief review of the first two months of the management transition. Personnel RMSC promoted David Wabbe to General Manger of the Ice Arena. David was already fulfilling many responsibilities of the role, and his experience and dedication made him the obvious choice for the job. David has adapted well to the procedural changes and we value his team spirit attitude. At Safari Island, we hired a General Manager and Fitness Director immediately. Upon the former Aquatics Director’s resignation, we also hired a new Aquatics Director. All three of these individuals not only bring tremendous experience but have brought enthusiasm and a desire to make positive changes throughout the facility. General Manager Fitness Director Aquatics Director Luke Miska Sara Halverson Nate Brisley RMSC is currently looking to find a suitable replacement for the Maintenance Manager position that will become vacant on June 8th. Other personnel changes have included hiring additional lifeguards to ensure pool safety and several new guest services staff. We have streamlined some of the job duties of the office staff for efficiency. Office spaces were reassigned appropriately for positions and work flow. Overall Objectives RMSC was hired to focus predominately on three major goals: improve overall culture, guest experience and fiscal health of the facilities. We have begun to lay groundwork to meet and optimistically exceed these expectations. We have assessed the buildings and met with all staff members. First and foremost, we conducted customer service training sessions and are continuing to train in department specific situations. With the Community Center specifically, we published a survey to gain feedback from members, guests and the community at large. (See “Safari Island Survey Results” attached) Based on our overall assessments and survey results, RMSC has developed short-term goals for the next 90 days. These are primarily items relating to expanding communication, fitness and aquatics programming, the feasibility of implementing community suggestions, and examining revenue generating options. 2 Communication We feel strongly about great communication with members, guests and the extended community at all of our facilities. We have already established official Facebook pages for both Safari Island and the Ice Arena. We are continually working to promote these avenues for communication and are posting regularly. We are close to implementing a new web site for Safari Island. We project this will go live in early June. A new site for the Ice Arena is in the beginning stages of being built with a goal of going live in early July. We sent out our first email blast in late April. This was a huge success, with 40% open rate (industry average open rate on marketing emails is 18%). We project that one email blast will be sent per month moving forward, with additional emails being sent as deemed necessary. We are evaluating the Program Guide and will make recommendations at a later time. We believe this useful tool should reach a broader audience. Our overall plan with written marketing such as the Program Guide, direct mail pieces, brochures and flyers is to implement with purpose and cost effective measures. Other social media applications such as Twitter and Instagram are being examined as potential future options. Fitness Sara held one-on-one meetings with each instructor to determine what certifications they hold, their availability, and discuss the overall vision for fitness/wellness. The schedule has seen slight adjustments, and we will continue to adjust as necessary. The office space in “Den 4” is now being utilized as the office hub of all fitness and wellness activities, and will provide personal trainers and instructors space to use when necessary. The equipment in the Iron Forest has been repositioned for optimum space usage. Equipment needs are being examined, as well as optimizing the studio space for use. Class offerings are also being examined and we are planning for Fall classes to offer more variety and availability to address consumer requests. We have begun to hire Personal Trainers and are implementing the program beginning in June. Aquatics RMSC brought in a Consultant in April to assess and make recommendations regarding the aquatics department. This was a thorough review of the pools, deck, equipment, mechanical, staffing and procedures. Nate met with the pool staff and determined that more training was required. He has already held training sessions and will continue to do so. Staffing levels and stations are being adjusted to address safety concerns. Programming has been reviewed and will be adjusted accordingly to meet customer demand. A new water feature for the rec pool has been selected, and we are determining if funding is available so this can be installed during shut-down. The slide hours are going to be increased incrementally to accommodate busier periods. Looking toward Fall, we have an objective to have the rec pool open during the weekdays as well as continued expanded slide hours of operation. The Aquatics Director’s office was moved downstairs next to the pools. 3 Safari Island Membership/Revenue Our main focus for increasing revenue will be in increasing the memberships. We have determined that in order for this to happen, we will need to add value into Safari Island. We will be making appropriate changes in an order and manner that is logical and timely. While we are working through this process, we are also looking at other revenue generators such as rentals, passes and fees. We will be making minor adjustments to some items in June, such as childcare and birthday parties. Adding value to services such as these will also increase revenue. Ice Arena David has continued business as usual at this facility as this is “slow season.” Staffing levels have been discussed, and we will be adding Skate Hosts during appropriate skating sessions as a safety measure. One of our Senior Staff members experienced in Ice Arenas has begun working with David and is assessing current programming, schedules and revenue opportunities. Staff training has taken place, and is continuing as needed. While there are many details that the Senior Management Team and Staff at both facilities work through each week, there are simply too many to list completely here. We have already received positive feedback from patrons regarding the changes that have already been implemented. We know we are headed in the right direction. Please feel free to contact me at any time with questions or concerns. Respectfully Submitted, Cheryl Collie Operations Manager Recruiting & Hiring Coordinator Rink Management Services Corporation 804-299-3123 [email protected] 4 Safari Island Survey Results May 2016 The 33 question survey was open online for two weeks. Hard copies were available at the Front Desk for those who do not have computers. Overall survey responses reveal a low percentage of respondents are highly satisfied with the Community Center and its amenities. Prior to this survey being released, Rink Management had pinpointed a number of areas for improvement, which were confirmed with these survey results. While change is necessary for any successful organization, RMSC recognizes that changes are a process and need to be cost-effective, practical, logical and timely. Survey suggestions also have to be taken in consideration of percentage of people that would like to have a particular program or amenity, as the Community Center needs to be a facility for all community members. Making accommodations for all ages, genders and amenity preferences. In other words, Safari Island should be a place that everyone can enjoy on some level. Overview Statistics: 539 Respondents 44.1% currently do not have a membership 60.8% are residents of Waconia 35% visit the facility on a weekly basis Rate the importance of the following areas: Selected as “Very Important”: 1. Price 2. Walking Track 3. Fitness Equipment 4. Recreation Pool 5. Fitness Classes 6. Courts/Gymnasium 7. Lion’s Den Play Area 8. Competitive Pool 9. Childcare 66% 52% 50% 49% 37% 27% 21% 20% 13% 1 5 Fitness Regarding Fitness Classes: 49% of survey respondents indicated that they do not use this service. Of those who do: “highly satisfied”: Fitness Class Times 27% Fitness Class Types 31% Staff Attentiveness 47% Equipment Condition 23% Regarding Iron Forest Fitness Equipment: 40% of survey respondents indicated that they do not use this area. Of those who do: “highly satisfied”: Staff Attentiveness 24% Availability of Equipment 24% Equipment Condition 21% Regarding Fitness Studio Equipment: 55% of survey respondents indicated that they do not use this offering. Of those who do: “highly satisfied”: Staff Attentiveness 34% Availability of Equipment 29% Equipment Condition 25% 171 respondents offered suggestions for improvement (sampling): 61% would like to see additional class times offered along with more variety. 10% had comments regarding wanting highly trained instructors who are knowledgeable and who interact with participants. 2% would like to have childcare available during times they would like to take classes 12% expressed concern that some of the classes were overcrowded. 7% would like to see additional classes for Seniors. Regarding Fitness Equipment (143 respondents): Whether it is in the Iron Forest (weight room) or the studio, the consensus of those who offered remarks concentrated on cleanliness, organization of smaller equipment, working condition and availability. Many respondents recognized the space constraints although wanting more free weights and machines. Our Staff has already reconfigured the equipment placement in the Iron Forest to better suit the needs of our members and guests. 2 6 Aquatics Regarding the Recreational Pool: 31% of survey respondents indicated that they do not use this pool. Of those who do: “highly satisfied”: Staff Attentiveness 43% Pool Hours 28% Pool Condition 42% Equipment Condition 37% Regarding the Lap Pool: 52% of survey respondents indicated that they do not use this pool. Of those who do: “highly satisfied”: Staff Attentiveness 40% Pool Hours 30% Pool Condition 40% Equipment Condition 39% Regarding Swim Lessons: 69% of survey respondents indicated that they do not use this amenity. Of those who do: “highly satisfied”: Instructor Knowledge 28% Instructor Teaching Style 26% Lesson Times 23% Lesson Availability 17% 164 respondents offered suggestions for improvement for the pools and swim lessons (sampling): 30% would like to see the pools hours expanded 21% had complaints about the lifeguards and WSI’s (poorly trained, non-attentive) 24% had concerns regarding availability of swim lessons 8% stated the pools, locker rooms and pool decks are dirty 13% said the pools are too cold 3 7 Gymnasium & Walking Track Regarding the courts/gymnasium: 56% of survey respondents indicated that they do not use this area. Of those who do: “highly satisfied”: Staff Attentiveness 27% Open Court Hours 18% Court Condition 35% Equipment Condition 30% Regarding the walking track: 26% of survey respondents indicated that they do not use this feature. Of those who do: “highly satisfied”: Staff Attentiveness 33% Open Track Hours 62% Track Condition 49% Regarding the gymnasium and walking track: 104 people offered comments regarding the gym and walking track. Of those, the largest percentage of respondents would like to see the gyms more available for public use. Other remarks included concerns about cleanliness, enforcing rules, and the shared use agreement with the school. 4 8 Childcare 86% of survey respondents indicated that they do not use this service. Of those who do: “highly satisfied”: Staff Attentiveness 30% Childcare Hours 9% Childcare Center Condition 14% Cost for Value 16% 44 respondents offered comments, which were predominately about the hours of operation. Other remarks included concerns regarding cost and making reservations. Lion’s Den Play Area 60% of survey respondents indicated that they do not use this service. Of those who do: “highly satisfied”: Staff Attentiveness 28% Cleanliness 30% Equipment Condition 34% One-third of the 49 respondents who left comments were concerned about cleanliness in this area. Additional comments included concerns over safety and parents not supervising their children. Birthday Parties 81% of survey respondents indicated that they do not use this service. Of those who do: “highly satisfied”: Staff Attentiveness 45% Available Party Rental Hours 53% Room Condition 49% 22 respondents left comments. About half of those offered a variety of suggestions on improvements, and the other half were pleased with this service. 5 9 Facility Components Community Center Cleanliness Security Regular Hours of Operation Holiday Hours of Operation Check In Process “highly satisfied”: 41% 32% 37% 33% 38% 43% of the 138 respondents who left comments want to see the hours of operation extended, including having holiday hours. 23% want to see improvements with the check-in process. Other remarks primarily addressed concerns with customer service and security. Communication How would you like to receive information regarding the facility and programs? (Could select more than one option) 1. Email Newsletter 69% 2. Website 45% 3. Facebook 32% 4. Direct Mail 17% 5. Printed Fliers 11% 6. Twitter 3% 7. Other 3% “Other” answers included text messages, posting at Safari Island, and “do not wish to receive information.” Other Recommendations What additional programs or events would you like to see that are not currently offered? 85 respondents offered a wide variety of suggestions. Most of those had already been noted in previous sections of the survey. A small number of the suggestions would require a building expansion to accommodate. Overall, suggestions focused on activities for all age groups, including social events and outdoor programs. What other suggestions do you have for improving Safari Island Community Center? The majority of the 143 responses also had been previously mentioned within the survey. Hours of operation, cleanliness, and amenities that are open and available top the list. Customer service and having a membership that has value are extremely important. 8% of respondents complained about the distance (and walk) from the parking lot to the building. 6 10 CITY OF WACONIA May 16, 2016 Pursuant to due call and notice thereof, the regular meeting of the City Council of the City of Waconia was called to order by Acting Mayor Kent Bloudek at 6:00 p.m. The following members were present: Kent Bloudek, Lynn Ayers, Marc Carrier, Charles Erickson. Absent: Jim Sanborn. Staff Present: Susan Arntz, Lane Braaten, Craig Eldred, Ann Meyerhoff, Nicole Lueck, Angel Smith. Visitors: Mike Blanchfield, Michael Orth, Richard & Janet Dupont, Noah McCourt. Pledge of Allegiance was led by Acting Mayor Kent Bloudek. ADOPT AGENDA: Resolution 2016-109 was added to Consent Agenda. Motion by Erickson, seconded by Carrier to adopt the agenda as amended. All present voted aye. MOTION CARRIED. VISTOR’S PRESENTATION: None PROCLAMATION: Acting Mayor Kent Bloudek read a proclamation proclaiming May 15- May 21, 2016 National Public Works Week. PUBLIC HEARING - Storm Water Pollution Prevention Plan: Acting Mayor Bloudek called the Public Hearing to th Order. Craig Eldred stated that each year by June 30 communities with a population of 10,000 or greater are required to submit and annual report to the Minnesota Pollution Control Association and also sponsor an annual meeting to allow public comment on the SWPPP. Eldred shared the goals and accomplishments. Goals Implemented for 2015: • Continue to update and monitor storm water data storage and collect GPS points for storm water conveyance systems • Complete 20% inspection process of storm water conveyance systems, ponds, wetlands, and outfalls • Implement processes required in SWMP to meet established target goals • Continue to enhance, lead, and improve public education outlining direct effects individuals have in water quality • Continue to build relationships and partnerships with outside government agencies directed at improving stream and surface water quality; specifically, working at meeting total maximum daily loads of phosphorus and total solid requirements • Work with Developer’s to include Low Impact Design practices into urban and redevelopment design directed at improving and maintain water quality • Investigate opportunities for grant funds to assist with off-setting capital storm water improvement costs • Enhance partnerships with residents and Homeowner Associations on shoreline and stream restoration projects Accomplishments for 2015: • Continue updates to storm water conveyance system mapping, and enhanced data set in asset management system • Completed 20% of storm water conveyance system, pond and outfall inspections. In 2015 Public Service Staff completed the final phase of inspections for the entire community • Continued education of storm water; 350 plus fourth grade children through Public Service and Water Treatment Facility in October, Continued Open House events in the spring and fall seasons, Notifications of residential impacts/issues as it pertains to water quality of storm water conveyance and receiving waters • Continue to prepare and include BMP’s and LID’s into our budgetary processes for enhancement of water quality where possible 11 CITY OF WACONIA May 16, 2016 • • • • • • • Continue to implement storm water management items related to the approved Surface Water Management Plan (SWMP) Continue implementation of storm water management items related to Storm Water Pollution and Prevention Plan (SWPPP) and approved by MPCA Partnered with Carver County Soil and Water and Developer’s on design review and implementation of Low Impact Design items to reduce storm water run-off impacts. Particular projects include Iron Tap and HEI Parking Lot improvements through reduction of surface water run-off and aggregate surface contamination to Lake Waconia Continued process on First Street Storm Water Re-Use project in conjunction with Carver County and Waconia School District Provided enhanced composting schedule to allow residents more opportunities to recycle materials Awarded grant funds for 10th Street and Brook Peterson Park Reuse Projects from the Metropolitan Council Worked collaboratively with Mattamy Homes on institution of storm water reuse system for the purpose of meeting CCWMO infiltration guide-lines for residential development. Goals Implemented for 2016: • Meet target storm water management items related to Storm Water Pollution and Prevention Plan (SWPPP) approved by the MPCA • Continue to research alternative funding opportunities for storm water pollution prevention projects • Complete Final phase and place First Street Reuse and place system into service • Complete 10th Street Reuse project in effort to meet storm water requirements for TH 5 and 10th Street Improvement Project • Complete Brook Peterson Park Storm Water Reuse project guided to reduce potable water use on the athletic fields • Continue to promote Low Impact Design practices into Urban Development, and Re-Development projects in efforts to reduce storm water contamination of receiving waters • Continue to build relationships and partnerships with outside agencies directed at improving water quality Motion by Erickson, seconded by Carrier to Close the Public Hearing on the Storm Water Pollution Prevention Plan. All present voted aye. MOTION CARRIED. Motion by Ayers, seconded by Erickson to Adopt Resolution No. 2016-107, Approving Annual Storm Water Pollution Prevention Plan (SWPPP) Report for Calendar Year 2015. All present voted aye. MOTION CARRIED. ADOPT CONSENT AGENDA 1) Approve May 2, 2016 City Council Meeting Minutes. 2) Authorize Payment of May 16, 2016 Expenditures. 3) Motion to Approve Pay Estimate No. 10 to Park Construction Company for the Trunk Highway 5 Corridor Improvement Project. 4) Adopt Resolution No. 2016-103, Approving Purchase of Tax Forfeited Parcels. 5) Adopt Resolution No. 2016-104, Approving the Variance Request by Mike and Cindy Blanchfield for construction of a Detached Accessory Structure for their property located at 40 Pine Street North. 6) Adopt Resolution No. 2016-105, Approving the Stonegate Final Plat Application submitted by Cal Atlantic for the First phase of the Stonegate Development. 7) Adopt Resolution No. 2016-108, Authorizing City Engineers; Bolton & Menk to Advertise Bids for Project Items Related to directional drilling of HDPE Reuse Water Main for Brook Peterson Strom Water Reuse System. 8) Adopt Resolution No. 2016-109, Accepting the Resignation of Firefighter James Eggers and authorizing recruitment. 12 CITY OF WACONIA May 16, 2016 Motion by Erickson, seconded by Carrier to Adopt the Consent Agenda as presented. All present voted aye. MOTION CARRIED. COUNCIL BUSINESS Approve Site Plan and Design Review for 836 Main Street East: Lane Braaten explained that the applicants, Barbara Van Auken and Kevin Brazner, have submitted an application for Site Plan and Design Review for the property located at 836 Main Street East (PID# 753210042). They are proposing the construction of a 70 ft. x 200 ft. multitenant commercial building and corresponding site improvements on the subject parcel. Braaten went through all the requirements for the Site Plan and Design Review stating that the Planning Commission reviewed the application at their regular meeting on May 5th, 2016, and recommended approval via a 5-0 vote with the following conditions: 1. The proposed improvements shall be completed as approved and as conditionally revised by the Planning Commission and the City Council. 2. All applicable permits are applied for by the applicant with all supporting documentation and issued prior to the start of construction. 3. The items listed on the City Engineers April 26, 2016, Review Comments shall be resolved to the satisfaction of the City Engineer, the Public Services Director and the Community Development Director prior to the issuance of the building permit for the multi-tenant building. 4. The applicant shall provide the City with a letter of credit to guarantee the proper installation and growth of the approved landscape plan. The letter of credit shall be submitted by the developer prior to obtaining a building permit that is equal to the amount of the required landscaping to be installed. The letter of credit shall be held by the City and must cover one full calendar year subsequent to the installation of said landscaping and must be conditioned upon complete and satisfactory implementation of the approved landscape plan. 5. All indirect costs with the building permit, review, and final plans associated with engineering and administrative costs shall be paid by the applicant/owner. 6. The applicant/property owner shall confirm with the Carver County Water Management Organization (CCWMO) that all stormwater requirements have been met for the property. Any unresolved issues will need to be resolved as part of the development of this site. CCWMO approval or unresolved issues may delay the issuance of a building permit. 7. The applicant submit a lighting plan for review and approval prior to the issuance of a building for the property. 8. The Site Plan shall be submitted to the Park and Recreation Commission for review at their upcoming meeting to discuss the outstanding Park Dedication Fees due for the property. 9. The applicant shall contact the City Planning Department for a final site inspection when all conditions of approval regarding this application have been completed. Council Member Bloudek expressed concern about the absence of loading docks. Braaten answered by saying that they will get deliveries before business hours through the front. Barbara Auken with the Avalon group took to the podium to address the loading dock question. She stated that the tenants will be the type that has small deliveries and it will be up to them to set up delivery hours. Council Member Ayers asked about the size of the building and how many tenants it would hold. Auken replied that for that size building it would have 4 tenants. Richard Dupont came forward and informed the council that he will be the first tenant in the building. Currently he is the owner of Dominos in downtown but will be moving the business to the lager location. 13 CITY OF WACONIA May 16, 2016 Motion by Erickson, seconded by Carrier to Adopt Resolution No. 2016-102, Approving Site Plan and Design Review for the Proposed Building and Site Improvements at 836 Main Street East. All present voted aye. MOTION CARRIED. Revisions to Employee Reference Manual: Susan Arntz stated that the Personnel Committee has been reviewing a growing issue related to Paid Time Off (PTO) accrual for our employees. Upon review of the rate at which our current employees are accruing PTO, the Personnel Committee directed staff to review possible new accrual schedules. Upon review of policies for other communities in our market area and our own accrual rates, the Committee is recommending that we amend our policy to reduce the amount of PTO that future employees would accrue. The recommendation is to implement this policy on June 1, 2016 for all new hires after this date. This proposed change would only affect new employees. Our payroll system is set up to handle the two accrual schedules. For Employees Hired Prior to June 1, 2016: Years of Service 1-5 years of employment 6-15 years of employment 16-20 years of employment 21+ years of employment Total Days 22 days 27 days 32 days 37 days Annual Hours 176 hours 216 hours 256 hours 296 hours Monthly Hours 15 hours 18 hours 21 hours 25 hours Annual Hours 120 hours 144 hours 180 hours 228 hours Monthly Hours 10 hours 12 hours 15 hours 19 hours For Employees Hired After June 1, 2016: Years of Service 1-5 years of employment 6-15 years of employment 16-20 years of employment 21+ years of employment Total Days 15 days 18 days 22.5 days 28.5 days Motion by Erickson, seconded by Carrier to Adopt Resolution No. 2016-102, Adopting Revisions to Employee Reference Manual. All present voted aye. MOTION CARRIED. Acting Mayor Bloudek recessed the Regular City Council meeting at 6:54 p.m.to meet in Closed Session to discuss pending litigation, subject to MN Statutes 13D.05 Subdivision 3b. Acting Mayor Bloudek resumed the Regular City Council meeting at 7:25 p.m. Susan Arntz reviewed the proposal from Waconia Township for the High School Project. It was agreed that the fee would be refunded to the Township and they agreed to go forward with the annexation. Motion by Erickson, seconded by Carrier to approve the counter approval. All present voted aye. MOTION CARRIED. ITEMS REMOVED FROM CONSENT AGENDA: None STAFF REPORTS: Susan Arntz gave a reminder that the City was taking comments from the public regarding Chicken and Bee concepts. BOARD REPORTS: Councilmember Erickson – No Report Councilmember Bloudek – No Report Councilmember Carrier – No Report Councilmember Ayers – No Report 14 CITY OF WACONIA May 16, 2016 Mayor Sanborn – No Reoprt ANNOUNCMENTS: None ADJOURN: Motion by Carrier, seconded by Ayers to adjourn the meeting at 7:30 p.m. All present voted aye. MOTION CARRIED ___________________________________ Jim Sanborn, Mayor ATTEST: _________________________________ Ann Meyerhoff, Office Assistant 15 I have reviewed the list of claims for council approval and recommend payment. 6/1/2016 Date Nicole Lueck, Finance Director CITY OF WACONIA Council List-Expenditures Meeting: June 06, 2016 Vendor Name ADVANTAGE IRRIGATION ALLSTATE AMERICAN LEGION POST 150 AMERICAN PAVEMENT SOLUTIONS, INC. AVTEX SOLUTIONS, LLC BOLTON & MENK, INC BOLTON & MENK, INC BOLTON & MENK, INC BOLTON & MENK, INC BOLTON & MENK, INC BOLTON & MENK, INC BOLTON & MENK, INC BOLTON & MENK, INC BOLTON & MENK, INC BOLTON & MENK, INC BOLTON & MENK, INC BOLTON & MENK, INC BOLTON & MENK, INC BOLTON & MENK, INC BOLTON & MENK, INC BOLTON & MENK, INC BOND TRUST SERVICES CORP BOYD'S OIL DISTRIBUTING BRIGGS & MORGAN CARVER COUNTY TREASURER CENTERPOINT MINNEGASCO CHOICE ELECTRIC CITY OF SAINT PAUL COLORADO CHILD SUPPORT SERVICES DAMA METAL PRODUCTS INC DAMA METAL PRODUCTS INC DETROIT LAKES FIRE DEPT CONFERENCE EFTPS EFTPS EFTPS EFTPS EFTPS EFTPS EFTPS EMERY'S TREE SERVICE, INC FERGUSON WATERWORKS #2516 FRESHWATER SOCIETY GORDON, GARY HAUGO GEOTECHNICAL SERVICES, LLC HAWKINS INC KANSAS STATE BANK OF MANHATTAN KLEIN BANK KLEIN BANK KLEIN BANK KLEIN BANK KLEIN BANK KLM ENGINEERING, INC. LARAWAY ROOFING LARAWAY ROOFING LENZEN CHEVROLET-BUICK, INC. LOFFLER COMPANIES INC MARCO INC MARCO INC METRO WEST INSPECTION SERVICES, INC. MN BOARD OF WATER & SOIL RESOURCES MN DEPT OF MOTOR VEHICLES MN DEPT OF REVENUE MN DEPT OF REVENUE MN DEPT OF REVENUE MN DEPT OF REVENUE MN DEPT OF REVENUE MN DEPT OF REVENUE MN DEPT OF REVENUE MOLNAU TRUCKING LLC MONTGOMERY, CLAY Description Irrigation Repair Parts Premiums 04/12/16 Senior Dining Program 07/2016 Street Seal Coating 05-2016 Server Back-Up 2018 Comp Plan Update Crosswinds Interlaken Woods Pheasant Ridge Lift Station Crosswinds 2nd Addition Baseball Grandstand Miscellaneous Engineering ISD 110 Expansion 2015 Infrastructure Improvement Industrial Park ALTA Survey 2016 Infrastructure Improvement Somerwood Addn of Interlaken TH 5 Stormwater Reuse Met Council I&I Surcharge Prog Community Dr & 94th Street TH 5 Corridor Improvements 2015B Bond Payment Oil Preventative Maintenance Supplies Legal Services_IA&SI Contracts 2016 TIF District Admin Fees Natural Gas Service 02/2016 2016 Street Recon Lighting Asphalt EE Deduction - Pay 07-2016 Fire S-3 Key Lock Boxes Fire S-3 Key Lock Boxes MSFDA Conference Registration - 3 FF Federal Taxes - Fire Pay 03/16 Federal Taxes - Pay 07-2016 Federal Taxes - Pay 08-2016 Federal Taxes - Pay 08-2016 Federal Taxes - Supplemental Federal Taxes - Supplemental Federal Taxes - Supplemental Tree Removal Service Meter Project Components Water Reuse Workshop - Eldred City Square Park Rental Cancel 2016 Recon Soil Testing WTP Chemicals SI Exercise Equip Rent 04/2016 EE HSA Liability - Pay 07-2016 EE HSA Liability - Pay 08-2016 ER HSA Liability - Final Recreation Supplemental ER HSA Liability - Pay 07-2016 ER HSA Liability - Pay 08-2016 Tower #2 Recon Res 2015-230 CH Roofing Project WTP Roofing Project Fire SUV's - C-12/U-11 - Resolution #2015-260 IA Printer Fees 03/01 - 05/31 PW Computer Consulting Issue CH Printer Lease 03/2016 Building Inspections 03/2016 Wetland Credits - 2016 Infrastructure Project License Plates - C-12/U-11 Sales Tax Liability 03/2016 State Taxes - Fire Pay 03/2016 State Taxes - Pay 07-2016 State Taxes - Pay 08-2016 State Taxes - Pay 08-2016 State Taxes - Supplemental State Taxes - Supplemental Snow Hauling 02/2016 Wetland Credits - 2016 Infrastructure Project Amount $77.75 $169.44 $600.00 $17,085.15 $600.00 $110.50 $286.00 $759.00 $775.50 $994.00 $1,196.00 $1,649.00 $2,530.50 $2,596.00 $4,109.00 $5,951.65 $8,412.00 $9,248.25 $12,238.00 $17,539.40 $20,249.25 $7,343.75 $3,716.68 $1,580.50 $1,480.00 $7,459.36 $2,946.25 $193.45 $279.10 $216.00 $216.00 $525.00 $799.14 $24,618.72 $16,441.72 $674.54 $0.98 $4,788.43 $20,450.34 $2,850.00 $18,070.75 $100.00 $64.13 $1,048.00 $1,806.70 $1,579.61 $2,011.15 $1,961.15 $1,827.65 $2,018.03 $1,713.42 $25,985.30 $2,150.00 $46,000.00 $77,398.16 $130.04 $320.00 $593.64 $16,338.76 $376.33 $12.00 $5,387.00 $23.79 $3,913.90 $2,696.52 $45.30 $882.95 $3,830.60 $2,320.00 $9,356.69 Fund/Department Central Facilities Personnel Liabilities Central Facilities Streets Technology Water PIR PIR Sewer PIR PIR Split: PIR, Adm inistration, Parks, Planning, Streets, Storm water, Sewer PIR Split: PIR, Storm water, Water, Sewer PIR Split: PIR, Water, Sewer, Storm water PIR Storm water Sewer PIR Split: PIR, Storm water, Sewer, Water 2015 Debt Fund Split: Streets, Parks, Water, Sewer Adm inistration TIF #1, #2, #3 & #4 Split: Central Facilities, Water, Sewer, Storm Water, Street Light, Ice Arena PIR Streets Personnel Liabilities Fire Fire Fire Personnel Liabilities Personnel Liabilities Personnel Liabilities Personnel Liabilities Personnel Liabilities Personnel Liabilities Personnel Liabilities Parks Water Storm Water Safari Island PIR Water Safari Island Personnel Liabilities Personnel Liabilities Personnel Liabilities Personnel Liabilities Personnel Liabilities Water PIR Water Capital Equipm ent Ice Arena Technology Central Facilities Building Inspections Storm Water Fire Sales Tax Liability Personnel Liabilities Personnel Liabilities Personnel Liabilities Personnel Liabilities Personnel Liabilities Personnel Liabilities Streets Storm Water 16 Council List - Expenditures 06-06-16 Council List-Expenditures Meeting: June 06, 2016 Vendor Name Description MUELLER & SONS, INC. Asphalt - 1st/Goldfinch/Olive MUELLER & SONS, INC. FillSand-Water Digs/StreetSock MUELLER & SONS, INC. Asphalt-ManholeRebuilds/Wtrdig MUELLER & SONS, INC. Red Rock - Hwy 5 Corridor Proj NATIONWIDE RETIREMENT SOLUTION EE Retirement - Pay 07-2016 NATIONWIDE RETIREMENT SOLUTION EE Retirement - Pay 07-2016 NATIONWIDE RETIREMENT SOLUTION EE Retirement - Pay 08-2016 NATIONWIDE RETIREMENT SOLUTION EE Retirement - Pay 08-2016 NORDIC MECHANICAL SERVICES WTP HVAC Maintenance Contract NORDIC MECHANICAL SERVICES FS HVAC Maintenance Contract NORDIC MECHANICAL SERVICES CH HVAC Maintenance Contract NORDIC MECHANICAL SERVICES PW HVAC Maintenance Contract PERA EE/ER Retirement - Pay 07-2016 PERA EE/ER Retirement - Pay 08-2016 PERA EE/ER Retirement - Pay 08-2016 PERA EE/ER Retirement - Supplemental PERA EE/ER Retirement - Supplemental RINK MANAGEMENT IA Cash Reserve Account Set-Up RINK MANAGEMENT SI Cash Reserve Account Set-Up ROYAL TIRE INC Skid Loader Tire Mounting TWIN CITY HARDWARE Back Door Repair Fire Station UNITED FARMERS COOP - WACONIA FARM SUPPLY Diesel/Gasoline Fill US BANK CORPORATE PAYMENT SYSTEMS 03/11/16 - 04/10/16 Purchasing Card Transactions ACT*CITY OF WACONIA SI CC Testing-Refunded ACT*GTS MCMA CONFERENC MCMA Conference-Arntz AMAZON MKTPLACE PMTS Balloons-PW Open House AMAZON MKTPLACE PMTS Construction Hats-PW Open House AMAZON MKTPLACE PMTS Cups-PW Open House AMAZON MKTPLACE PMTS Goodie Bags-PW Open House AMAZON MKTPLACE PMTS Napkins/Plates-PW Open House AMAZON MKTPLACE PMTS Napkins/Table Cloths-PW Open House AMAZON MKTPLACE PMTS Napkins-PW Open House AMAZON MKTPLACE PMTS Plates-PW Open House AMAZON MKTPLACE PMTS PW Open House Supplies-Returned AMAZON MKTPLACE PMTS Syrup-PW Open House AMAZON.COM Childcare DVD's AMAZONPRIME MEMBERSHIP EE P-Card Error-Reim bursed AMERICAN LEGION CC Adm inistrator's Lunch Meeting AMERICAN PUBLIC WORKS ASS APWA Conference-J. Sorensen ARC*SERVICES/TRAINING LG Recertifications-4 EEs ATHLETICA/SPORTS SYSTEMS Dasher Board Panel BATTERIES R US SI Em ergency Light Replacem ent BSHIFTER Com m and Training-Noeldner BUSINESS IMPACT GROUP Utility Bill Perm it Envelopes CAR CO AUTO PARTS WACO #1017 Backup Alarm CAR CO AUTO PARTS WACO #1022 Air Dryer Valve/Filter CAR CO AUTO PARTS WACO #157 Coolant Dye CAR CO AUTO PARTS WACO #29 Oil Filter CAR CO AUTO PARTS WACO #34 Oil Filter CAR CO AUTO PARTS WACO #39 Air Tank Drain CAR CO AUTO PARTS WACO #39 Oil Filter CAR CO AUTO PARTS WACO #43 Oil Filter CAR CO AUTO PARTS WACO #8005 Marker Lights CAR CO AUTO PARTS WACO Anti-Freeze-Equipm ent Storage CAR CO AUTO PARTS WACO Apparatus Spray Wax CAR CO AUTO PARTS WACO Chain Saw Spark Plug CAR CO AUTO PARTS WACO Flag Holder Lights CAR CO AUTO PARTS WACO Park Supplies-Return CAR CO AUTO PARTS WACO PW Garage Supplies CAR CO AUTO PARTS WACO PW Vehicle Repair Parts CAR CO AUTO PARTS WACO Restroom Enclosure Paint CAR CO AUTO PARTS WACO Restroom /Paddle Board Paint CAR CO AUTO PARTS WACO Split Loom /Wire Loom CAR CO AUTO PARTS WACO Vehicle Window Washer Fluid CARGILL* INCORPORATED Road Salt - Deicer CD PRODUCTS INC On/Off Duty Board ID Tags CD PRODUCTS INC Dasherboard-CB Burnet CD PRODUCTS INC Office Sign Replacem ents CD PRODUCTS INC Sm all Equipm ent Decals CDW GOVERNMENT Fire Dispatch iPad CDW GOVERNMENT SI/IA iPad Tim eclock Cases CDW GOVERNMENT SI/IA Tim eclock iPads CDW GOVERNMENT Windows Server Backup CINTAS 60A SAP SI First Aid Supplies 03/2016 CORVAL CONTRUCTORS, INC Condenser Control Adjustm ents CORVAL CONTRUCTORS, INC Refrigeration Control Repairs COURTYARD BY MARRIOTT STC Conference Lodging-Meyerhoff Amount $536.54 $658.79 $1,106.57 $2,112.71 $80.00 $1,730.00 $80.00 $1,620.00 $850.00 $850.00 $1,375.00 $1,750.00 $13,094.64 $9,966.81 $326.22 $184.20 $264.28 $100,000.00 $75,000.00 $925.42 $50.91 $15,302.54 $89,402.79 ($5.00) $515.00 $19.99 $79.96 $20.98 $107.43 $74.56 $38.67 $9.50 $19.64 ($20.98) $59.97 $65.36 $99.00 $13.71 $50.00 $108.00 $125.00 $3,572.69 $385.00 $1,094.00 $39.01 $95.39 $8.06 $18.57 $6.84 $62.84 $36.59 $4.35 $6.88 $41.94 $11.39 $4.58 $14.24 ($151.56) $27.98 $79.21 $136.70 $326.17 $33.06 $25.74 $7,686.62 $38.00 $264.00 $170.00 $121.00 $389.03 $198.24 $770.76 $604.46 $221.51 $369.00 $2,463.19 $397.83 Fund/Department Storm water Split: Water, Streets Split: Water, Sewer PIR Personnel Liabilities Personnel Liabilities Personnel Liabilities Personnel Liabilities Water Central Facilities Central Facilities Central Facilities Personnel Liabilities Personnel Liabilities Personnel Liabilities Personnel Liabilities Personnel Liabilities Ice Arena Safari Island Streets Central Facilities Fleet Fuel Payable Bill Back Receivable Adm inistration Sewer Sewer Sewer Sewer Sewer Sewer Sewer Sewer Sewer Sewer Safari Island Bill Back Receivable Adm inistration Streets Safari Island Ice Arena Safari Island Fire Split: Water, Sewer Fire Fire Parks Streets Parks Street Light Streets Streets Streets Streets Fire Streets Ice Arena Parks Streets Water Adm inistration Parks Parks Parks Streets Fire Ice Arena Fire Streets Fire Split: Safari Island, Ice Arena Split: Safari Island, Ice Arena Technology Safari Island Ice Arena Ice Arena Adm inistration 17 Council List - Expenditures 06-06-16 Council List-Expenditures Meeting: June 06, 2016 Vendor Name DISCOUNT STEEL, INC DISPLAY SALES CO DROP N GO SHIPPING EB MACQUEEN EQUIPMENT ECM PUBLISHERS INC EROSION PRODUCTS LLC EVERSONS HARDWARE HANK EVERSONS HARDWARE HANK EVERSONS HARDWARE HANK EVERSONS HARDWARE HANK EVERSONS HARDWARE HANK EVERSONS HARDWARE HANK EVERSONS HARDWARE HANK FASTENAL COMPANY01 FASTENAL COMPANY01 FASTENAL COMPANY01 FASTENAL COMPANY01 FASTENAL COMPANY01 FASTENAL COMPANY01 FASTENAL COMPANY01 FERGUSON WATERWORKS #2518 FINANCE AND COMMERCE INC FINANCE AND COMMERCE INC FIRSTLAB FITNESSREPAIRPARTS.COM FLEXIBLE PIPE TOOL COMPAN FORCE AMERICA DISTRIBUTIN FORCE AMERICA DISTRIBUTIN G&K SERVICES AR G&K SERVICES AR GALLS GRANDVIEW LODGE AND TENNI GRANDVIEW LODGE AND TENNI GRANDVIEW LODGE AND TENNI HYDRO OPERATING LLC HYDRO OPERATING LLC HYDRO OPERATING LLC INDELCO PLASTICS CORPORAT KUM & GO #302 LA CROSSE TECHNOLO LANO EQUIPMENT OF NORWOOD LOLAS LAKE HOUSE LOLAS LAKE HOUSE MACKENTHUN'S COUNTY MACKENTHUN'S COUNTY MACKENTHUN'S COUNTY MACKENTHUN'S COUNTYSSS MACQUEEN EQUIPMENT INC MACQUEEN EQUIPMENT INC MAYER DO IT BEST L MAYER DO IT BEST L MAYER DO IT BEST L MELCHERT HUBERT SJODIN MINNEAPOLIS OXYGEN CO MINNESOTA GOVERNMENT F MINNESOTA PIPE & EQUIP MINNESOTA PIPE & EQUIP MINNESOTA VALLEY ELECTRI MTI MUNICIPAL EMERGENCY SE NATIONAL ENERGY CONTRO NEWMAN SIGNS INC OLSEN CHAIN AND CABLE ONE SOURCE FITNESS ORIENTAL TRADING CO OTTERBOX/LIFEPROOF PAYPAL *MNAPA PINE PRODUCTS PINE PRODUCTS POLLUTION CONTROL AGENCY PUMP & METER SERVICE R & R MARINE R&R SPECIALTIES OF WISCON RANDYS SANITATION DELANO RIEDELL SKATES SHERATON DES MOINES STAPLS7153004064000001 STAPLS7153004064000002 Description Restroom /Paddle Board Metal Flags/Flag Poles UB Processing Fees 03/2016 Equipm ent Training-Rolf Publishing Fees 03/2016 Straw Blankets/Staples 3rd St-Water Shut Off Supplies CH Sprinkler Repair Parts Curb Box Repair Supplies Stand Torch Regulator Sugarbush Park Drain Tile Supplies Sugarbush Park Drain Tile Supplies TH 5 Roadway Crossing Supplies #47 Air Sweeper Hardware Bench Install Anchor Bolts Chem ical Room Goggles Clevis-LS Chain Installs Crane Replacem ent Hooks Gel Cap Connectors Safety Vending Equipm ent 03/16 Resale/Project Meter Parts 2016 Infrastructure Bid Publishing LS/TH5 Reuse Bid Publishing EE DOT Testing-2 EEs Fitness Equipm ent Repair Parts Valve Handle/Strainer-Sewer Jetter #36 Switch Addition-Winter Chem icals Vehicle Data Charge 02/2016 CH/SI Restroom s/Mats 03/2016 PW Uniform s 03/2016 Seat Organizer-C-12/U-11 Conference Lodging-Arntz Conference Lodging-Arntz Conference Lodging-Sm ith #35 Vacuum Hose/Clam ps #35 Vacuum Tube #35 Vacuum Tube DEF Dispensing System Parts #41 Fuel-Conference Travel SI Facility Clocks #2003 Hydraulic Breaker Coupler Rink Mgm t Lunch Meeting Rink Mgm t Lunch Meeting Fire Station Bath Tissue Floatie Friday Rootbeer Tax Error-Refunded Tax Error-Refunded Elgin Sweeper Shoe Runner Sweeper Replacem ent Parts Lum ber-Storm water Outlet Weir Restroom Enclosure Lum ber Screws-Storm Water Pond Weir City Legal Fees 02/2016 Helium /Oxygen Rental 02/2016 MNGFOA 4/2016 Mtg-Lueck Curb Stop Adapters Trail Im provem ent Pipes Electric Service 03/2016 BPP Irrigation Repair Supplies Turn-Out Gear-6 FFs Autom atic Pool Fill Valves Road Sign Posts Crane Cable Replacem ent Fitness Equipm ent Repair Candy-B-Day Party Rentals C-11 iPad Case MNAPA Training-Braaten Facility/Parks Mulch Playground Surface Material Sewer Training-Moldenhauer Air Hose Reel Swivel Zodiac Boat Fuel System Repairs Zam boni Repair/Blade Sharpening Shredding Service 04/2016 Rental Ice Skates Conference Lodging-J. Sorensen Labels-PW Open House Labels-PW Open House Amount $543.83 $2,429.00 $114.40 $50.00 $628.02 $423.73 $24.71 $18.20 $5.99 $24.99 $11.38 $12.99 $42.47 $40.18 $19.99 $31.81 $132.33 $9.51 $30.88 $131.77 $1,975.84 $269.99 $207.06 $50.00 $215.27 $446.50 $1,761.29 $160.23 $1,042.82 $422.05 $53.05 ($91.22) $228.06 $136.84 $1,072.56 $46.81 $46.81 $53.49 $45.10 $149.80 $29.39 $37.06 $44.78 $12.99 $1.34 $13.88 ($13.88) $966.25 $660.66 $46.17 $151.20 $6.94 $12,106.95 $16.82 $15.00 $252.15 $1,240.44 $2,268.51 $290.65 $11,739.73 $215.40 $1,788.04 $241.05 $1,237.96 $44.87 $125.03 $21.49 $4,803.62 $5,580.00 $325.00 $58.03 $198.57 $419.78 $18.42 $122.33 $152.26 $57.66 $61.05 Fund/Department Parks Streets Split: Water, Sewer Sewer Split: PIR, Sewer, Adm inistration Storm Water Water Central Facilities Water Sewer Parks Parks PIR Storm Water Parks Water Sewer Streets Water Streets Water PIR Split: Sewer, Storm Water Streets Safari Island Sewer Streets Streets Split: Central Facilities, Safari Island Split: Streets, Adm inistration, Water, Sewer, Storm Water, Street Light Capital Equipm ent Adm inistration Adm inistration Adm inistration Sewer Sewer Sewer Streets Streets Safari Island Streets Adm inistration Adm inistration Fire Safari Island Fire Fire Storm Water Storm Water Storm Water Parks Storm Water Split: Adm inistration, Revolving Loan Fund, PIR, Ice Arena, Safari Island, Clearwater Shores HIA Safari Island Finance Water Split: Parks, Water, Sewer Split: Sewer, Street Light Parks Fire Safari Island Streets Streets Safari Island Safari Island Fire Planning Split: Central Facilities, Parks Parks Storm Water Bill Back Receivable Fire Ice Arena Central Facilities Ice Arena Streets Sewer Sewer 18 Council List - Expenditures 06-06-16 Council List-Expenditures Meeting: June 06, 2016 Vendor Name STAPLS7153086888000002 STAPLS7153086888000003 STAPLS7153490106000001 STENCIL EASE STENCIL EASE STORMS WELDING & MANUFA TARGET 00024497 TARGET 00024497 THE HOME DEPOT 2825 U.S. PLASTIC CORPORATION UFC FARM SUPPLY UFC FARM SUPPLY UFC FARM SUPPLY UFC FARM SUPPLY UFC FARM SUPPLY UFC FARM SUPPLY UFC FARM SUPPLY UFC FARM SUPPLY UFC FARM SUPPLY UFC FARM SUPPLY UFC FARM SUPPLY UFC FARM SUPPLY UFC FARM SUPPLY UFC FARM SUPPLY UFC FARM SUPPLY UFC FARM SUPPLY UFC FARM SUPPLY UFC FARM SUPPLY UNITED LABORATORIES US HEALTHWORKS MED GRP VZWRLSS*MY VZ VB P VZWRLSS*MY VZ VB P WEATHERTECH MACNEIL WPSG. INC 800-852-6088 WPSG. INC 800-852-6088 WPSG. INC 800-852-6088 WW GRAINGER WW GRAINGER WW GRAINGER WW GRAINGER WW GRAINGER USPS VANCO SERVICES WELLS FARGO XCEL ENERGY XCEL ENERGY Description Utensils/Cups-PW Open House Tablecloths-PW Open House Copy Paper Stencil Markings-BBall Court/Crosswalks Stencil Markings-Traffic Safety Pum p Skid Rem oval Tool Fire Cleaning Supplies SI/IA Tim eclock Cables Cordless Drill Batteries/Charger Chem ical Injector Valves #24 Bolts-Lighting Repair Asphalt Shoe Supplies BPP Batting Cage Netting Chainsaw Chain Replacem ents Chainsaw Oil Chainsaw Rubber Isolator Duplicate Charge-Refunded Equipm ent Window Cleaner Fork Lift LP Fuel Garage Oil Dry Material Scoop Parks Debris Pick-Up Unit Pipe Repair Couple Flex PW Shovels/Rakes Restroom Enclosure Stain Scrubber Repair Part Supplies-Winter Equipm ent Storage Tie-Down Strap WTP Bleach/Trash Bags Vehicle Cleaning Wipes EE Vaccination City Air Card Service 02/2016 City Cell Service 02/2016 Floorliner Fire Helm ets-3 Fire Helm ets-4 Helm et Decals/Fire Helm ets-2 Grinder Wheels Latex Custodial Gloves Lighting Repair Ballasts Medical Bag Tags Saw Blades/Drills UB Mailing 04/2016 SI Insurance Reimbursement Fees 3/2016 CH/SI/PW Printer Lease 03/2016 10525 10th St Electric 02/2016 Electric Service 02/2016 Amount $61.17 $11.53 $72.65 $601.86 $610.08 $56.22 $30.00 $64.10 $190.18 $379.39 $53.14 $12.42 $5.72 $107.70 $44.97 $11.55 ($530.00) $4.99 $25.99 $29.98 $47.98 $23.97 $69.94 $22.74 $1.65 $22.02 $4.95 $28.96 $422.96 $110.00 $1,890.50 $1,534.88 $20.00 $876.76 $1,162.16 $976.94 $62.60 $418.40 $251.50 $89.40 $190.62 $1,073.26 $63.25 $447.66 $32.58 $31,640.22 $784,242.31 Fund/Department Sewer Sewer Safari Island Parks Streets Fire Fire Split: Safari Island, Ice Arena Safari Island Water Fire Streets Parks Streets Streets Streets Storm Water Parks Streets Streets Parks Storm Water Streets Parks Ice Arena Streets Parks Water Streets Safari Island Split: Adm inistration, Technology, Fire, Water, Sewer, Streets, Storm Water, Capital Equipm ent Split: Fire, Water, Sewer, Parks, Streets, Storm Water, Street Light, Adm inistration, Planning, Technology, Safari Island, Ice Arena Capital Equipm ent Fire Fire Fire Safari Island Safari Island Safari Island Fire Safari Island Split: Water, Sewer Safari Island Split: Central Facilities, Safari Island Central Facilities Split: Public Safety, Central Facilities, Water, Sewer, Storm Water, Street Light, Ice Arena The above bills have been approved for payment at the regular City Council Meeting on June 06, 2016. Authorized and ordered for payment: _________________________________________ Mayor __________________________________________ City Administrator 19 Council List - Expenditures 06-06-16 REQUEST FOR CITY COUNCIL ACTION Meeting Date: Item Name: Originating Department: Presented by: Previous Council Action (if any): Consent Item Type (X only one): June 06, 2016 Contractor Pay Request #1 - 2016 Infrastructure Improvement Project Finance Nicole Lueck, Finance Director X Regular Session Discussion Session RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.) Motion to approve Pay Estimate No. 1 to GMH Asphalt for the 2016 Infrastructure Improvement Project EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and recommendations.) Staff has reviewed the contractor pay request for the 2016 Infrastructure Improvement Project and recommends payment of $281,290.77 based on the engineering request for payment. This payment represents approximately 9.2% of the total approved contract for the project. FINANCIAL IMPLICATIONS: Funding Sources & Uses: PIR Capital, Water, Sewer, and Storm Water Fund Budget Information: Budgeted X Non Budgeted Approved Resolution No. Amendment Required Denied ADVISORY BOARD RECOMMENDATIONS: Planning Commission Parks and Recreation Board Safari Island Advisory Board Other Tabled Ordinance No. 20 Other May 31, 2016 City of Waconia Attn: Nicole Lueck 201 South Vine St. Waconia, MN 55387 Re: 2016 Infrastructure Improvement Project Pay Request No. 1 Dear Ms. Lueck: Enclosed please find Pay Request No. 1 for work completed from 5/1/2016 to 5/27/2016 on the above referenced project. The work completed includes payment for mobilization, traffic control, erosion control, storm sewer construction, watermain construction, sanitary sewer construction, and street construction. We have reviewed the estimate, verified the quantities, and recommend the City make payment in the amount of $281,290.77 to GMH Asphalt. This project is broken into five separate components. Below is a total for each of these components as well as the estimated percent of work completed for each funding type. PAY APPLICATION NO. 1 TOTAL PAYMENT STREET SANITARY WATERMAIN STORM PARK $177,763.59 45% 19% 26% 10% 0% $37,894.56 13% 9% 78% 0% 0% $65,632.62 48% 0% 0% 52% 0% CSAH 10 TRAIL $0.00 0% 0% 0% 0% 0% PARK IMPROVEMENTS $0.00 0% 0% 0% 0% 0% PROJECT TYPE STREET & UTILITY RECONSTRUCTION INTERLAKEN CROSSING & AIRPORT ROAD MILL & OVERLAY CONSTRUCTION TOTAL: $281,290.77 Please contact me if you have any questions regarding this pay request. Respectfully Submitted, Bolton & Menk, Inc. Jake Saulsbury, P.E. cc: Craig Eldred, Public Services Director Enclosure 21 22 Application Number: Item No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 26A 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 Description of Work SECTION 1: PRORATA MOBILIZATION TRAFFIC CONTROL EROSION AND SEDIMENT CONTROL SECTION 2: STREET & UTILITY RECONSTRUCTION REMOVALS: CLEAR AND GRUB TREE ≤12" CLEAR AND GRUB TREE >12" REMOVE WATERMAIN REMOVE 1" TO 2" WATER SERVICE PIPE REMOVE PIPE SEWER (STORM) REMOVE PIPE SEWER (SANITARY) REMOVE SANITARY STRUCTURE REMOVE DRAINAGE STRUCTURE REMOVE EX CURB STOP AND SERVICE REMOVE HYDRANT WITH VALVE REMOVE CONCRETE CURB & GUTTER REMOVE CONCRETE DRIVEWAY/WALK REMOVE BITUMINOUS DRIVEWAY & TRAIL PAVEMENT REMOVE BITUMINOUS PAVEMENT HAUL BITUMINOUS MILLINGS TO CITY SHOP (LV) EDGE MILL - 6' WIDTH 0-2" DEPTH (CHERRY STREET) SAWING CONCRETE PAVEMENT (FULL DEPTH) SAWING BITUMINOUS PAVEMENT (FULL DEPTH) SALVAGE SIGN SALVAGE CHAIN LINK FENCE ROADWAY CONSTRUCTION: COMMON EXCAVATION (EV) SUBGRADE EXCAVATION (EV) TOPSOIL BORROW (LV) GRANULAR BORROW STABILIZING AGGREGATE - SELECT GRANULAR BORROW (CV) STABILIZING AGGREGATE - 3" MINUS CRUSHED GEOTEXTILE FABRIC TYPE V AGGREGATE SURFACING CLASS 5 (DRIVEWAY) AGGREGATE BASE CLASS 5 (CV) 1.5" TYPE SP 9.5 WEARING COURE MIX (2,B) TYPE SP 12.5 NON WEAR COURSE MIXTURE (2,B) 2" BITUMINOUS WEAR COURSE OVERLAY TYPE SP 9.5 BITUMINOUS CRACK FILLING BITUMINOUS PATCH - TRUCK ROUTE MODULAR BLOCK RETAINING WALL ADDITIONAL BUSINESS AND DETOUR SIGNAGE UTILITIES: 4" PERF PE EDGE DRAIN 6" PERF PE DRAINTILE 4" PIPE DRAIN CLEANOUT 4" PIPE DRAIN CLEANOUT W/ CASTING 6" PIPE DRAIN CLEANOUT SUMP PUMP SERVICE LINE CONNECTION CONNECT TO EXISTING PIPE DRAIN CLEANOUT SAND FILTER BASIN GRADING INFILTRATION MEDIA (CV) FILTER SAND (CV) RAIN GUARDIAN (INC. CONCRETE BASE SLAB) 12" RC PIPE SEWER DESIGN 3006 CLASS V 15" RC PIPE SEWER DESIGN 3006 CLASS V 18" RC PIPE SEWER DESIGN 3006 CLASS V 24" RC PIPE SEWER DESIGN 3006 CLASS V 24" RC PIPE SEWER DESIGN 3006 CLASS III CONSTRUCT DRAINAGE STRUCTURE DESIGN R-1 CONSTRUCT DRAINAGE STRUCTURE DES 48-4020 CONSTRUCT DRAINAGE STRUCTURE DES 60-4020 CONSTRUCT DRAINAGE STRUCTURE DES 48-4022 CONSTRUCT DRAINAGE STRUCTURE DES 60-4022 ADJUST STORM STRUCTURE - SPECIAL CONNECT TO EXISTING STORM PIPE CONNECT TO EXISTING STORM STRUCTURE CASTING ASSEMBLY (STORM) ADJUST FRAME & RING CASTING (STORM) ADJUST FRAME & RING CASTING (WATER) CONNECT TO EXISTING WATERMAIN HYDRANT A Original Plan Quantity Unit of Measure 1 1 1 LUMP SUM LUMP SUM LUMP SUM 7 4 2,870 530 580 1,500 7 8 8 6 7,070 9,080 19,200 14,700 300 3,300 380 2,230 11 40 TREE TREE LIN FT LIN FT LIN FT LIN FT EACH EACH EACH EACH LIN FT SQ FT SQ FT SQ YD CU YD SQ YD LIN FT LIN FT EACH LIN FT 10,250 1,600 870 4,170 900 1,300 14,400 100 5,480 12,400 3,600 510 4,400 300 1,500 1 5,900 100 12 3 1 1 2 1 4 16 1 559 552 597 79 354 30.10 16.10 13.40 74.30 20.40 1 8 1 37 1 1 11 6 B Bid Price C Contract Amount Application Date: 5/30/2016 Period to: 5/1/2016 - 5/27/2016 BMI Project Number: C12.109751 D E Current Pay Application Total Total Amount Quantity Amount Quantity Completed (B x E) (B x D) to Date $95,000.00 $36,500.00 $5,000.00 $95,000.00 $36,500.00 $5,000.00 $220.00 $612.00 $5.30 $5.30 $15.80 $5.30 $530.00 $265.00 $79.00 $160.00 $3.00 $1.10 $0.45 $0.80 $0.01 $1.50 $5.00 $2.50 $27.00 $3.00 $1,540.00 $2,448.00 $15,211.00 $2,809.00 $9,164.00 $7,950.00 $3,710.00 $2,120.00 $632.00 $960.00 $21,210.00 $9,988.00 $8,640.00 $11,760.00 $3.00 $4,950.00 $1,900.00 $5,575.00 $297.00 $120.00 CU YD CU YD CU YD CU YD CU YD TON SQ YD TON CU YD SQ YD TON TON LIN FT SQ YD SQ FT ALLOWANCE $21.90 $16.00 $21.00 $18.35 $0.01 $0.01 $1.30 $30.00 $0.01 $5.45 $52.75 $60.75 $1.10 $53.50 $22.70 $5,000.00 $224,475.00 $25,600.00 $18,270.00 $76,519.50 $9.00 $13.00 $18,720.00 $3,000.00 $54.80 $67,580.00 $189,900.00 $30,982.50 $4,840.00 $16,050.00 $34,050.00 $5,000.00 1,248 LIN FT LIN FT EACH EACH EACH EACH EACH LUMP SUM CU YD CU YD EACH LIN FT LIN FT LIN FT LIN FT LIN FT LIN FT LIN FT LIN FT LIN FT LIN FT EACH EACH EACH EACH EACH EACH EACH EACH $8.00 $12.00 $185.00 $335.00 $300.00 $400.00 $200.00 $1,500.00 $120.00 $100.00 $2,100.00 $38.70 $39.80 $42.30 $54.50 $46.60 $144.00 $230.00 $355.00 $230.00 $355.00 $740.00 $1,160.00 $1,160.00 $690.00 $500.00 $500.00 $530.00 $3,383.00 $47,200.00 $1,200.00 $2,220.00 $1,005.00 $300.00 $400.00 $400.00 $1,500.00 $480.00 $1,600.00 $2,100.00 $21,633.30 $21,969.60 $25,253.10 $4,305.50 $16,496.40 $4,334.40 $3,703.00 $4,757.00 $17,089.00 $7,242.00 $740.00 $9,280.00 $1,160.00 $25,530.00 $500.00 $500.00 $5,830.00 $20,298.00 637 23 1 0.25 0.25 0.25 381 172 3 6 1,240 2,898 126 6,553 40 576 1,728 672 0.41 110 93 32 22.59 4.64 1 3 1 $23,750.00 $9,125.00 $1,250.00 0.25 0.25 0.25 $23,750.00 $9,125.00 $1,250.00 $0.00 $0.00 $2,019.30 $0.00 $0.00 $911.60 $1,590.00 $0.00 $474.00 $0.00 $3,720.00 $3,187.80 $56.70 $5,242.40 $0.00 $0.00 $0.00 $0.00 $0.00 $120.00 0 0 381 0 0 172 3 0 6 0 1,240 2,898 126 6,553 0 0 0 0 0 40 $0.00 $0.00 $2,019.30 $0.00 $0.00 $911.60 $1,590.00 $0.00 $474.00 $0.00 $3,720.00 $3,187.80 $56.70 $5,242.40 $0.00 $0.00 $0.00 $0.00 $0.00 $120.00 $27,331.20 $0.00 $0.00 $10,569.60 $0.00 $0.00 $2,246.40 $0.00 $6.72 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,050.00 1,248 0 0 576 0 0 1,728 0 672 0 0 0 0 0 0 0.41 $27,331.20 $0.00 $0.00 $10,569.60 $0.00 $0.00 $2,246.40 $0.00 $6.72 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,050.00 $5,096.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,257.00 $3,701.40 $1,353.60 $0.00 $0.00 $0.00 $5,195.70 $0.00 $1,067.20 $0.00 $0.00 $1,160.00 $0.00 $0.00 $0.00 $0.00 $1,590.00 $3,383.00 637 0 0 0 0 0 0 0 0 0 0 110 93 32 0 0 0 22.59 0 4.64 0 0 1 0 0 0 0 3 1 $5,096.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,257.00 $3,701.40 $1,353.60 $0.00 $0.00 $0.00 $5,195.70 $0.00 $1,067.20 $0.00 $0.00 $1,160.00 $0.00 $0.00 $0.00 $0.00 $1,590.00 $3,383.00 Application Number: Item No. 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 Description of Work HYDRANT EXTENSION (0.5') HYDRANT EXTENSION (1.0') ADJUST VALVE BOX 6" GATE VALVE AND BOX 8" GATE VALVE AND BOX 10" GATE VALVE AND BOX TRACER WIRE ACCESS BOX ROADWAY TRACER WIRE ACCESS BOX 2.0" CORPORATION STOP 1.5" CORPORATION STOP 1" CORPORATION STOP 2.0" CURB STOP & BOX 1.5" CURB STOP & BOX 1" CURB STOP & BOX 6" WATERMAIN DUCTILE IRON CL 52 10" WATERMAIN DUCTILE IRON CL 52 6" PVC WATERMAIN C900 DR18 8" PVC WATERMAIN C900 DR18 10" PVC WATERMAIN C900 DR18 1" TYPE K COPPER SERVICE PIPE 1.5" HDPE C901 WATER SERVICE PIPE 2.0" HDPE C901 WATER SERVICE PIPE CUT-IN VALVE (NOT INCLUDING VALVE) CUT IN WATERMAIN TEE (NOT INCLUDING FITTINGS) CONNECT TO EXISTING 1.0" WATER SERVICE CONNECT TO EXISTING 1.5" WATER SERVICE CONNECT TO EXISTING 2.0" WATER SERVICE 4" POLYSTYRENE INSULATION PIPE FITTINGS 3 LB ANODE 9 LB ANODE 17 LB ANODE CATHODIC PROTECTION TEST STATION TEMPORARY WATER SYSTEM TEMPORARY 1.5"/2.0" WATER SERVICE CONNECTION TEMPORARY 6.0"/8.0" WATER SERVICE CONNECTION CONNECT TO EXISTING SANITARY PIPE CONNECT TO EXISTING SANITARY MANHOLE CONNECT TO EXISTING SEWER SERVICE CONSTRUCT SANITARY MANHOLE, 48" DIAMETER OUTSIDE DROP MANHOLE ADJUST FRAME AND RING CASTING (DUCTILE IRON RING INSERT) ADJUST CASTING (REMOVE BIT, ADJUST CASTING, PATCH BIT) ADJUST EXISTING MANHOLE (STREET RECONSTRUCTION AREA) 6" PVC PIPE SEWER SERVICE SDR 26 8" PVC PIPE SEWER SDR 35 8" PVC PIPE SEWER C-900 DR 18 8"X6" PVC WYE EXPLORATORY EXCAVATION CASTING ASSEMBLY (SANITARY) EXTERNAL CHIMNEY SEAL SIDEWALK, DRIVEWAYS, SIGNAGE: 4" CONCRETE WALK 6" COLORED CONCRETE 6" CONCRETE DRIVEWAY PAVEMENT 6" CONCRETE DRIVEWAY PAVEMENT - HEAVY DUTY 6" CONCRETE PEDESTRIAN RAMP TRUNCATED DOMES CONCRETE CURB & GUTTER DESIGN B612 CONCRETE CURB & GUTTER DESIGN B618 CONCRETE CURB & GUTTER DESIGN B618 - REINFORCED CONCRETE VALLEY GUTTER 3" TYPE SP 9.5 BITUMINOUS TRAIL PAVEMENT 3" BITUMINOUS DRIVEWAY PAVEMENT MIX (2,B) HEAVY DUTY BITUMINOUS DRIVEWAY PAVEMENT MIX (2,B) 3" BITUMINOUS PATCH - DRIVEWAY/TRAIL CONSTRUCT, MAINTAIN & REMOVE TEMP CL 5 AGG DW EROSION CONTROL AND RESTORATION: SILT CURTAIN SILT FENCE, TYPE PREASSEMBLED ROCK BAG BARRIER INLET PROTECTION SEEDING WITH SEED MIX 33-261 A Original Plan Quantity 2 2 11 7 15 2 6 3 1 2 23 1 2 23 110 20 290 2,500 30 520 50 40 1 3 23 2 1 14 2,200 11 12 1 1 1 3 4 10 3 7 101.00 4 5 6 3 250 1,260 40 5 30 16 21 Unit of Measure EACH EACH EACH EACH EACH EACH EACH EACH EACH EACH EACH EACH EACH EACH LIN FT LIN FT LIN FT LIN FT LIN FT LIN FT LIN FT LIN FT EACH EACH EACH EACH EACH SQ YD POUND EACH EACH EACH EACH LUMP SUM EACH EACH EACH EACH EACH LIN FT LIN FT EACH EACH EACH LIN FT LIN FT LIN FT EACH HR EACH EACH $781.00 $866.00 $300.00 $1,511.00 $2,007.00 $2,748.00 $133.00 $133.00 $430.00 $755.00 $665.00 $794.00 $702.00 $530.00 $41.80 $55.30 $32.00 $35.00 $38.60 $18.25 $15.60 $16.15 $1,583.00 $1,583.00 $354.00 $430.00 $439.00 $38.00 $5.65 $46.40 $51.70 $93.90 $1,583.00 $9,706.00 $530.00 $3,165.00 $530.00 $1,055.00 $1,055.00 $148.00 $422.00 $175.00 $265.00 $1,200.00 $26.00 $39.00 $38.50 $1,145.00 $211.00 $695.00 $153.00 $1,562.00 $1,732.00 $3,300.00 $10,577.00 $30,105.00 $5,496.00 $798.00 $399.00 $430.00 $1,510.00 $15,295.00 $794.00 $1,404.00 $12,190.00 $4,598.00 $1,106.00 $9,280.00 $87,500.00 $1,158.00 $9,490.00 $780.00 $646.00 $1,583.00 $4,749.00 $8,142.00 $860.00 $439.00 $532.00 $12,430.00 $510.40 $620.40 $93.90 $1,583.00 $9,706.00 $1,590.00 $12,660.00 $5,300.00 $3,165.00 $7,385.00 $14,948.00 $1,730.20 $875.00 $1,590.00 $3,600.00 $6,500.00 $49,140.00 $1,540.00 $5,725.00 $6,330.00 $11,120.00 $3,213.00 23,200 1,850 2,700 4,400 3,130 200 1,030 5,350 820 570 390 13,100 10,500 120 1 SQ FT SQ FT SQ FT SQ FT SQ FT SQ FT LIN FT LIN FT LIN FT SQ FT SQ YD SQ FT SQ FT SQ YD LUMP SUM $4.10 $7.90 $5.80 $6.40 $8.40 $44.30 $17.35 $15.25 $15.70 $9.40 $28.50 $2.00 $2.75 $18.00 $750.00 $95,120.00 $14,615.00 $15,660.00 $28,160.00 $26,292.00 $8,860.00 $17,870.50 $81,587.50 $12,874.00 $5,358.00 $11,115.00 $26,200.00 $28,875.00 $2,160.00 $750.00 70 700 25 45 200 LIN FT LIN FT EACH EACH SQ YD $22.90 $1.60 $10.00 $200.00 $0.90 $1,603.00 $1,120.00 $250.00 $9,000.00 $180.00 24 B Bid Price C Contract Amount 1 Application Date: 5/30/2016 Period to: 5/1/2016 - 5/27/2016 BMI Project Number: C12.109751 D E Current Pay Application Total Total Amount Quantity Amount Quantity Completed (B x E) (B x D) to Date $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 1 $1,511.00 1 $1,511.00 6 $12,042.00 6 $12,042.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 21 $877.80 21 $877.80 $0.00 0 $0.00 $0.00 0 $0.00 452 $15,820.00 452 $15,820.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 574 $3,243.10 574 $3,243.10 2 $92.80 2 $92.80 4 $206.80 4 $206.80 $0.00 0 $0.00 $0.00 0 $0.00 0.25 $2,426.50 0.25 $2,426.50 $0.00 0 $0.00 $0.00 0 $0.00 4 $2,120.00 4 $2,120.00 1 $1,055.00 1 $1,055.00 1 $1,055.00 1 $1,055.00 48.36 $7,157.28 48.36 $7,157.28 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 22 $572.00 22 $572.00 420 $16,380.00 420 $16,380.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 807 349 9 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $12,306.75 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0 0 0 0 807 0 0 0 0 0 0 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $12,306.75 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $558.40 $0.00 $1,800.00 $0.00 0 349 0 9 0 $0.00 $558.40 $0.00 $1,800.00 $0.00 Application Number: Item No. 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 Description of Work HYDROMULCH TYPE 5 WITH SEED MIX 25-131 EROSION CONTROL BLANKET CAT 2 WITH SEED MIX 25-131 EROSION CONTROL BLANKET CAT 2 WITH SEED MIX 33-261 SOD TYPE LAWN ROCK CONSTRUCTION ENTRANCE LANDSCAPING IRRIGATION SYSTEM AND ELECTRIC FENCE REPAIR REINSTALL CHAIN LINK FENCE FENCE DESIGN SPECIAL 1, W/ CONCRETE FOOTINGS DECIDUOUS TREE 2 1/2" CALIPER, B & B CONIFEROUS TREE 6' HIGHT, B&B PAVEMENT MARKINGS: 4" SOLID LINE WHITE-EPOXY 4" DOUBLE SOLID LINE YELLOW, TEMP - LATEX 4" DOUBLE SOLID LINE YELLOW-EPOXY 24" SOLID LINE YELLOW-EPOXY CROSSWALK MARKING, TEMPORARY - LATEX CROSSWALK MARKING-EPOXY SECTION 3: INTERLAKEN CROSSING & AIRPORT ROAD REMOVALS: REMOVE PIPE SEWER (STORM) SALVAGE HYDRANT REMOVE BITUMINOUS CURB & GUTTER REMOVE CONCRETE CURB & GUTTER REMOVE BITUMINOUS PAVEMENT SAWING BITUMINOUS PAVEMENT (FULL DEPTH) SALVAGE AGGREGATE SALVAGE SIGN EDGE MILL - 6' WIDTH 0-1.5" DEPTH ROADWAY CONSTRUCTION: COMMON EXCAVATION (EV) SUBGRADE EXCAVATION (EV) COMMON BORROW (LV) STABILIZING AGGREGATE - SELECT GRANULAR BORROW (CV) GEOTEXTILE FABRIC TYPE V AGGREGATE SURFACING CLASS 5 (DRIVEWAY) AGGREGATE BASE CLASS 5 PLACE SALVAGED AGGREGATE 2" TYPE SP 9.5 WEARING COURE MIX (2,B) TYPE SP 12.5 NON WEAR COURSE MIXTURE (2,B) BITUMINOUS LEVELING COURSE OVERLAY TYPE SP 9.5 1.5" BITUMINOUS WEAR COURSE OVERLAY TYPE SP 9.5 BITUMINOUS STREET PATCH - AIRPORT ROAD UTILITIES: 4" PERF PE EDGE DRAIN 4" PIPE DRAIN CLEANOUT CONNECT TO EXISTING FORCEMAIN (SANITARY) CONNECT TO EXISTING WATERMAIN SALVAGE HYDRANT HYDRANT HYDRANT EXTENSION (0.5') ADJUST VALVE BOX 6" GATE VALVE AND BOX 8" GATE VALVE AND BOX 16" GATE VALVE AND BOX TRACER WIRE ACCESS BOX 16" X 8" WET TAP CONNECTION 6" WATERMAIN DUCTILE IRON CL 52 8" PVC WATERMAIN C900 DR18 16" PVC WATERMAIN C905 DR25 12" PVC FORCEMAIN C905 DR25 8" PVC PIPE SEWER SDR 35 4" POLYSTYRENE INSULATION PIPE FITTINGS 3 LB ANODE 9 LB ANODE TEMPORARY WATER SYSTEM CONNECT TO EX SANITARY MANHOLE (CORE DRILL & BOOT) CONSTRUCT DRAINAGE STRUCTURE DESIGN R-1 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4022 12" RC PIPE SEWER DESIGN 3006 CLASS V 15" RC PIPE SEWER DESIGN 3006 CLASS V 15" RC APRON W/ TRASHGUARD A Original Unit Plan of Quantity Measure 770 SQ YD 200 SQ YD 340 SQ YD 5,000 SQ YD 100 TON ALLOWANCE 1 1 ALLOWANCE 40 LIN FT 130 LIN FT 10 TREE 2 TREE B Bid Price C Contract Amount $1.45 $1.60 $1.85 $4.75 $30.00 $5,000.00 $12,000.00 $5.80 $125.20 $448.00 $334.00 $1,116.50 $320.00 $629.00 $23,750.00 $3,000.00 $5,000.00 $12,000.00 $232.00 $16,276.00 $4,480.00 $668.00 1 Application Date: 5/30/2016 Period to: 5/1/2016 - 5/27/2016 BMI Project Number: C12.109751 D E Current Pay Application Total Total Amount Quantity Amount Quantity Completed (B x E) (B x D) to Date $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 1,230 3,620 3,620 40 720 720 LIN FT LIN FT LIN FT LIN FT SQ FT SQ FT $0.37 $0.99 $1.35 $6.35 $4.70 $7.72 $455.10 $3,583.80 $4,887.00 $254.00 $3,384.00 $5,558.40 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0 0 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 45 1 120 390 380 390 660 3 1,570 LIN FT EACH LIN FT LIN FT SQ YD LIN FT CU YD EACH SY $15.85 $1,583.00 $2.00 $7.50 $4.00 $2.50 $13.70 $27.00 $2.00 $713.25 $1,583.00 $240.00 $2,925.00 $1,520.00 $975.00 $9,042.00 $81.00 $3,140.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0 0 0 0 0 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1,750 3,500 7,618 200 6,690 30 3,760 660 5,400 1,000 500 380 50 CU YD CU YD CU YD CU YD SQ YD TON TON CU YD SQ YD TON TON TON SQ YD $13.35 $11.10 $0.01 $19.95 $1.30 $30.00 $15.20 $7.00 $6.95 $53.20 $61.20 $61.20 $23.50 $23,362.50 $38,850.00 $76.18 $3,990.00 $8,697.00 $900.00 $57,152.00 $4,620.00 $37,530.00 $53,200.00 $30,600.00 $23,256.00 $1,175.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0 0 0 0 0 0 0 0 0 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2,800 4 1 1 1 3 1 12 4 2 1 3 2 60 100 110 100 230 70 940 3 5 1 2 15 24 700 60 1 LIN FT EACH EACH EACH EACH EACH EACH EACH EACH EACH EACH EACH EACH LIN FT LIN FT LIN FT LIN FT LIN FT SQ YD POUND EACH EACH LUMP SUM EACH LIN FT LIN FT LIN FT LIN FT EACH $8.00 $185.00 $4,220.00 $791.00 $2,215.00 $7,596.00 $781.00 $300.00 $1,511.00 $2,559.00 $8,028.00 $116.00 $3,165.00 $37.00 $30.10 $49.60 $37.00 $23.00 $38.00 $5.15 $46.50 $51.70 $2,110.00 $5,800.00 $143.50 $230.00 $38.70 $40.00 $475.00 $22,400.00 $740.00 $4,220.00 $791.00 $2,215.00 $22,788.00 $781.00 $3,600.00 $6,044.00 $5,118.00 $8,028.00 $348.00 $6,330.00 $2,220.00 $3,010.00 $5,456.00 $3,700.00 $5,290.00 $2,660.00 $4,841.00 $139.50 $258.50 $2,110.00 $11,600.00 $2,152.50 $5,520.00 $27,090.00 $2,400.00 $475.00 $0.00 $0.00 $0.00 $791.00 $0.00 $7,596.00 $0.00 $0.00 $1,511.00 $0.00 $8,028.00 $0.00 $0.00 $481.00 $0.00 $4,960.00 $3,330.00 $0.00 $0.00 $4,058.20 $46.50 $51.70 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 25 1 1 1 1 13 100 90 788 1 1 0 0 0 1 0 1 0 0 1 0 1 0 0 13 0 100 90 0 0 788 1 1 0 0 0 0 0 0 0 $0.00 $0.00 $0.00 $791.00 $0.00 $7,596.00 $0.00 $0.00 $1,511.00 $0.00 $8,028.00 $0.00 $0.00 $481.00 $0.00 $4,960.00 $3,330.00 $0.00 $0.00 $4,058.20 $46.50 $51.70 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Application Number: Item No. 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248 249 250 251 252 253 254 255 256 257 258 259 260 261 262 263 264 265 266 267 268 269 270 271 272 Description of Work CASTING ASSEMBLY (STORM) EXPLORATORY EXCAVATION ADJUST EXISTING MANHOLE (INTERLAKEN CROSSING) ADJUST FRAME AND RING CASTING (DUCTILE IRON RING INSERT) ADJUST CASTING (REMOVE BIT, ADJUST CASTING, PATCH BIT) EXTERNAL CHIMNEY SEAL DELETED SIDEWALK, DRIVEWAYS, SIGNAGE: 6" CONCRETE DRIVEWAY PAVEMENT - HEAVY DUTY 6" CONCRETE PEDESTRIAN RAMP TRUNCATED DOMES CONCRETE CURB & GUTTER DESIGN B618 CONCRETE CURB & GUTTER DESIGN B618-REINFORCED 3" TYPE SP 9.5 BITUMINOUS TRAIL PAVEMENT WOOD RAIL FENCE EROSION CONTROL AND RESTORATION: SILT FENCE, TYPE PREASSEMBLED INLET PROTECTION ROCK BAG BARRIER RIP-RAP CL 3 SOD TYPE LAWN EROS CTL BLANKET CAT. 2 W/ SEED MIX 25-141, GEN ROADSIDE EROS CTL BLANKET CAT. 2 W/ SEED MIX 25-131, COM TURF EROS CTL BKT CAT2 W/ SEED MIX 35-241, NATIVE GEN ROADSIDE HYDROMULCH TYPE 5 W/ SEED MIX 25-131, COM TURF HYDROMULCH TYPE 5 W/ SEED MIX 25-141, GEN ROADSIDE HYDROMULCH TYPE 5 W/ SEED MIX 35-241, NATIVE GEN ROADSIDE HYDROMULCH TYPE 5 W/ SEED MIX 34-262, NATIVE WET PRAIRIE TURF REINFORCEMENT MAT ROCK CONSTRUCTION ENTRANCE SECTION 4: MILL & OVERLAY CONSTRUCTION REMOVALS: REMOVE BITUMINOUS DRIVEWAY PAVEMENT REMOVE CONCRETE DRIVEWAY PAVEMENT REMOVE BITUMINOUS PAVEMENT REMOVE CONCRETE CURB & GUTTER REMOVE DRAINAGE STRUCTURE SALVAGE DRIVEWAY PAVERS SAWCUT BITUMINOUS PAVEMENT (FULL DEPTH) SAWCUT CONCRETE CURB EDGE MILL - 6' WIDTH 0-2" DEPTH ROADWAY CONSTRUCTION: BITUMINOUS PATCH - STANDARD BITUMINOUS PATCH - HEAVY DUTY BITUMINOUS WEAR COURSE OVERLAY TYPE SP 9.5 BITUMINOUS LEVELING COURSE OVERLAY TYPE SP 9.5 BITUMINOUS CRACK FILLING CONSTRUCT SPEED TABLE UTILITIES: 4" PERF PE DRAINTILE (PEA ROCK FURNISHED BY CITY) 4" PIPE DRAIN CLEANOUT CONSTRUCT DRAINAGE STRUCTURE DESIGN R-1 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4022 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4022 12" RC PIPE SEWER DESIGN 3006 CLASS V 18" RC ARCH EQ PIPE SEWER DESIGN 3006 CLASS V CASTING ASSEMBLY (STORM) EXTERNAL CHIMNEY SEAL CONNECT TO EXISTING STORM STRUCTURE CONNECT EXISTING STORM PIPE TO STRUCTURE CONNECT DRAINTILE TO EXISTING STRUCTURE INSTALL SAFL BAFFLE INSTALL PRESERVER SKIMMER SUMP PUMP SERVICE LINE CONNECTION ADJUST FRAME AND RING CASTING (DUCTILE IRON RING INSERT) ADJUST CASTING (REMOVE BIT, ADJUST CASTING, PATCH BIT) ADJUST GATE VALVE BOX REGROUT STRUCTURE SIDEWALK, DRIVEWAYS, SIGNAGE: INSTALL SALVAGED DRIVEWAY PAVERS CONCRETE CURB & GUTTER (ALL STYLES) 6" CONCRETE PEDESTRIAN RAMP TRUNCATED DOMES A Original Plan Quantity 9 10 2 3 3 5 6 Unit of Measure EACH HR EACH EACH EACH EACH EACH 1,070 1,430 172 3,150 200 2,070 1,080 B Bid Price C Contract Amount $690.00 $211.00 $1,846.00 $175.00 $265.00 $153.00 $0.00 $6,210.00 $2,110.00 $3,692.00 $525.00 $795.00 $765.00 $0.00 SQ FT SQ FT SQ FT LIN FT LIN FT SQ YD LIN FT $6.40 $8.40 $44.30 $14.20 $14.70 $22.40 $15.00 $6,848.00 $12,012.00 $7,619.60 $44,730.00 $2,940.00 $46,368.00 $16,200.00 2,400 9 5 5 380 1,000 500 4,700 1,350 2,700 1,170 1,270 55 60 LIN FT EACH EACH CU YD SQ YD SQ YD SQ YD SQ YD SQ YD SQ YD SQ YD SQ YD SQ YD TON $1.60 $250.00 $10.00 $122.00 $5.80 $1.60 $1.60 $1.75 $1.45 $1.45 $1.55 $1.85 $10.00 $30.00 $3,840.00 $2,250.00 $50.00 $585.60 $2,204.00 $1,600.00 $800.00 $8,225.00 $1,957.50 $3,915.00 $1,813.50 $2,349.50 $550.00 $1,800.00 3,000 1,750 1,320 2,170 6 40 1,560 196 7,500 SQ FT SQ FT SQ YD LIN FT EACH SQ FT LIN FT EACH SQ YD $0.50 $1.10 $3.00 $6.50 $265.00 $2.10 $2.50 $10.00 $1.25 $1,500.00 $1,925.00 $3,960.00 $14,105.00 $1,590.00 $84.00 $3,900.00 $1,960.00 $9,375.00 1,120 920 2,560 150 10,500 1 SQ YD SQ YD TON TON LIN FT EACH $23.50 $37.10 $58.20 $58.20 $1.32 $800.00 $26,320.00 $34,132.00 $148,992.00 $8,730.00 $13,860.00 $800.00 1,300 9 14.00 25.00 5.00 130 31 8 13 1 7 6 2 1 20 34 9 16 2 LIN FT EACH LIN FT LIN FT LIN FT LIN FT LIN FT EACH EACH EACH EACH EACH EACH EACH EACH EACH EACH EACH EACH $8.00 $185.00 $144.00 $230.00 $412.00 $39.00 $47.50 $690.00 $153.00 $976.00 $976.00 $106.00 $5,803.00 $3,693.00 $400.00 $175.00 $265.00 $300.00 $265.00 $10,400.00 $1,665.00 $2,016.00 $5,750.00 $2,060.00 $5,070.00 $1,472.50 $5,520.00 $1,989.00 $976.00 $6,832.00 $636.00 $11,606.00 $3,693.00 $8,000.00 $5,950.00 $2,385.00 $4,800.00 $530.00 40 2,170 170 12 SQ FT LIN FT SQ FT SQ FT $11.10 $18.40 $8.40 $44.30 $444.00 $39,928.00 $1,428.00 $531.60 26 1 Application Date: 5/30/2016 Period to: 5/1/2016 - 5/27/2016 BMI Project Number: C12.109751 D E Current Pay Application Total Total Amount Quantity Amount Quantity Completed (B x E) (B x D) to Date $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2,774 1,158 710 5 128 31 1 7 7 18 538 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,438.40 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2,774 0 0 0 0 0 0 0 0 0 0 0 0 0 $4,438.40 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,474.00 $4,615.00 $1,325.00 $0.00 $0.00 $0.00 $0.00 0 0 1,158 710 5 0 0 0 0 $0.00 $0.00 $3,474.00 $4,615.00 $1,325.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1,256 8 7.00 30.70 0 0 0 0 0 0 0 0 0 0 0 0 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $10,048.00 $1,480.00 $1,008.00 $7,061.00 $0.00 $4,992.00 $1,472.50 $0.00 $0.00 $976.00 $6,832.00 $742.00 $0.00 $0.00 $7,200.00 $0.00 $0.00 $0.00 $0.00 1,256 8 7.00 30.70 0.00 128 31 0 0 1 7 7 0 0 18 0 0 0 0 $10,048.00 $1,480.00 $1,008.00 $7,061.00 $0.00 $4,992.00 $1,472.50 $0.00 $0.00 $976.00 $6,832.00 $742.00 $0.00 $0.00 $7,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $9,899.20 $0.00 $0.00 0 538 0 0 $0.00 $9,899.20 $0.00 $0.00 Application Number: Item No. 273 274 275 276 277 278 279 280 281 282 283 284 285 286 287 288 289 290 291 292 293 294 295 296 297 298 299 300 301 302 303 304 305 Description of Work 6" CONCRETE DRIVEWAY PAVEMENT - STANDARD 6" CONCRETE DRIVEWAY PAVEMENT - HEAVY DUTY 3" BITUMINOUS PATCH - DRIVEWAY/TRAIL BITUMINOUS DRIVEWAY PATCH - HEAVY DUTY EROSION CONTROL AND RESTORATION: HYDROMULCH TYPE 5 W/ STATE SEED MIX 25-151 & FERT TYPE 3 PAVEMENT MARKINGS: 4" SOLID LINE WHITE - EPOXY CROSSWALK MARKING - EPOXY 24" STOP BAR WHITE - EPOXY SPEED TABLE ARROW - EPOXY SECTION 5: CSAH 10 TRAIL REMOVALS: CLEAR AND GRUB BRUSH & BUSHES SAWING BITUMINOUS PAVEMENT (FULL DEPTH) TRAIL CONSTRUCTION: COMMON EXCAVATION (EV) COMMON BORROW (LV) TOPSOIL BORROW (LV) 3" TYPE SP 9.5 BITUMINOUS TRAIL PAVEMENT 6" CONCRETE PEDESTRIAN RAMP TRUNCATED DOMES UTILITIES: 27" RC PIPE SEWER DESIGN 3006 CLASS III CONSTRUCT DRAINAGE STRUCTURE DES 48-4020 FIELD CONSTRUCT DRAINAGE MANHOLE CASTING ASSEMBLY (STORM) 27" RC APRON W/ TRASHGUARD EROSION CONTROL AND RESTORATION: SILT FENCE, TYPE PREASSEMBLED INLET PROTECTION EROSION CONTROL BLANKET CAT 2 WITH 25-141 SEED MIX RIP RAP CL 3 STRAW MULCH BIOLOG PAVEMENT MARKINGS: 4" SOLID LINE WHITE-EPOXY CROSSWALK MARKING-EPOXY SECTION 6: PARK IMPROVEMENTS 6" CONCRETE PEDESTRIAN RAMP INSTALL PLAY AREA CONCRETE CURB 4" CONCRETE AMENITY PAD SILT FENCE, TYPE PREASSEMBLED A Original Plan Quantity 830 920 130 210 Unit of Measure SQ FT SQ FT SQ YD SQ YD 880 B Bid Price C Contract Amount 1 Application Date: 5/30/2016 Period to: 5/1/2016 - 5/27/2016 BMI Project Number: C12.109751 D E Current Pay Application Total Total Amount Quantity Amount Quantity Completed (B x E) (B x D) to Date $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $5.80 $6.40 $18.00 $24.75 $4,814.00 $5,888.00 $2,340.00 $5,197.50 SQ YD $1.50 $1,320.00 $0.00 0 $0.00 160 140 40 2 LIN FT SQ FT LIN FT EACH $3.17 $4.65 $7.40 $265.00 $507.20 $651.00 $296.00 $530.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0 $0.00 $0.00 $0.00 $0.00 1 80 LUMP SUM LIN FT $750.00 $4.00 $750.00 $320.00 $0.00 $0.00 0 0 $0.00 $0.00 270 650 290 500 300 36 CU YD CU YD CU YD SQ YD SQ FT SQ FT $45.60 $4.00 $22.00 $28.50 $9.00 $44.30 $12,312.00 $2,600.00 $6,380.00 $14,250.00 $2,700.00 $1,594.80 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0 0 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 314 5 1 2 2 LIN FT LIN FT EACH EACH EACH $54.10 $230.00 $1,108.00 $690.00 $791.00 $16,987.40 $1,104.00 $1,108.00 $1,380.00 $1,582.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0 0 $0.00 $0.00 $0.00 $0.00 $0.00 500 2 2,060 10 100 LIN FT EACH SQ YD CU YD LIN FT $1.70 $250.00 $1.60 $122.00 $5.00 $850.00 $500.00 $3,296.00 $1,207.80 $500.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 0 0 $0.00 $0.00 $0.00 $0.00 $0.00 180 234 LIN FT SQ FT $0.37 $4.65 $66.60 $1,088.10 $0.00 $0.00 0 0 $0.00 $0.00 190 260 400 360 SQ FT LIN FT SQ FT LIN FT $10.45 $22.90 $6.65 $1.75 TOTALS: $1,985.50 $5,954.00 $2,660.00 $630.00 $3,209,603.93 $0.00 $0.00 $0.00 $0.00 $296,095.55 0 0 0 0 $0.00 $0.00 $0.00 $0.00 $296,095.55 27 REQUEST FOR CITY COUNCIL ACTION Meeting Date: Item Name: Originating Department: Presented by: Previous Council Action (if any): Consent Item Type (X only one): June 06, 2016 Contractor Pay Request #5 – Clearwater Shores Project Finance Nicole Lueck, Finance Director X Regular Session Discussion Session RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.) Motion to approve Pay Estimate No. 5 to Sunram Construction for the Clearwater Shores Project EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and recommendations.) Staff has reviewed the contractor pay request for the Clearwater Shores Housing Improvement Area (HIA) Project and recommends payment of $324,592.52 based on the attached request for payment. This payment represents approximately 82.9% of the total approved contract for the project. FINANCIAL IMPLICATIONS: Funding Sources & Uses: Clearwater Shores HIA Capital Project Fund (420) Budget Information: Budgeted X Non Budgeted Approved Resolution No. Amendment Required Denied ADVISORY BOARD RECOMMENDATIONS: Planning Commission Parks and Recreation Board Safari Island Advisory Board Other Tabled Ordinance No. 28 Other May 31, 2016 City of Waconia Attn: Nicole Lueck 201 South Vine St. Waconia, MN 55387 Re: Clearwater Shores Project Pay Request No. 5 Dear Ms. Lueck: Enclosed please find Pay Request No. 5 for work completed from 1/12/2016 to 5/25/2016 on the above referenced project. The work completed includes removals, helical piling, retaining wall construction, placement of the reinforced soil slope, and other restoration items. We have reviewed the estimate, verified the quantities, and recommend the City make payment in the amount of $324,592.52 to Sunram Construction. The project is estimated to be paid from the City funds at the following percentages: • • • • Street = 100% Sanitary Sewer = 0% Watermain = 0% Storm Sewer = 0% Please contact me if you have any questions regarding this pay request. Respectfully Submitted, Bolton & Menk, Inc. Jake Saulsbury, P.E. cc: Craig Eldred, Public Services Director Enclosure 29 30 Application Number: Item No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 EW1 EW2 EW3 CO1 CO1 Description of Work MOBILIZATION DEMO GARAGES REMOVE RETAINING WALL REMOVE BITUMINOUS PAVEMENT REMOVE CONCRETE APRON REMOVE CONCRETE SIDEWALK REMOVE CONCRETE CURB & GUTTER COMMON EXCAVATION (EV) REINFORCED SOIL SLOPE FILL BORROW 2" PE WATER SERVICE PIPE CURB STOP CONNECT TO EXISTING WATERMAIN CONSTRUCT STORM MANHOLE DESIGN 4020 CONSTRUCT CATCH BASIN DESIGN R-1 12" RCP STORM SEWER CL. V CONNECT TO EXISTING STORM SEWER CASTING ASSEMBLY R-1642 CASTING ASSEMBLY R-3067-C RETAINING WALL (SMALL BLOCK) CONSTRUCT GARAGE (MATERIALS PROVIDED) CONCRETE CURB & GUTTER B618 6" CONCRETE DRIVEWAY APRON 6" CONCRETE GARAGE PAD BITUMINOUS PATCH STORM DRAIN INLET PROTECTION TOPSOIL BORROW 8" (LV) ARMORMAX EROSION CONTROL SYSTEM SEDIMENT CONTROL LOGS HYD. MATRIX, TYPE HYD. MULCH W/ SEED MIX 25-152 PLANTINGS STORM SEWER MANHOLE DEDUCT SANITARY SEWER SERVICE REPAIR DRAINTILE HELICAL TIEBACKS REVISED ENGINEERING A Original Plan Quantity 1 1 1,500 925 65 200 50 1,200 1 220 1 1 2 2 230 1 2 2 2,500 1 50 65 1,600 925 4 400 400 400 600 1 Unit of Measure LUMP SUM LUMP SUM SQ FT SQ YD SQ FT SQ FT LIN FT CU YD LUMP SUM LIN FT EACH EACH EACH EACH LIN FT EACH EACH EACH SQ FT EACH LIN FT SQ FT SQ FT SQ YD EACH CU YD SQ YD LIN FT SQ YD LUMP SUM B Bid Price $60,000.50 $22,600.00 $7.60 $4.50 $8.00 $4.00 $16.00 $23.00 $159,000.00 $90.30 $940.00 $4,450.00 $7,630.00 $4,300.00 $103.00 $3,020.00 $550.00 $825.00 $24.55 $68,000.00 $70.00 $27.00 $12.00 $40.00 $250.00 $50.00 $75.25 $5.00 $6.00 $1,000.00 1 1 188 1 LUMP SUM LUMP SUM LF LS $8,400.00 $12,900.00 $1,127.00 $4,000.00 C Contract Amount $60,000.50 $22,600.00 $11,400.00 $4,162.50 $520.00 $800.00 $800.00 $27,600.00 $159,000.00 $19,866.00 $940.00 $4,450.00 $15,260.00 $8,600.00 $23,690.00 $3,020.00 $1,100.00 $1,650.00 $61,375.00 $68,000.00 $3,500.00 $1,755.00 $19,200.00 $37,000.00 $1,000.00 $20,000.00 $30,100.00 $2,000.00 $3,600.00 $1,000.00 Application Date: 5/31/2016 Period to: 1/12/16-5/25/16 BMI Project Number: C12.107785 D E Current Pay Application Total Total Amount Quantity Amount Quantity Completed (B x D) to Date (B x E) 0.67 $40,200.34 1.00 $60,000.50 $0.00 1.00 $22,600.00 1,500 $11,400.00 1,500 $11,400.00 500 $2,250.00 1,425 $6,412.50 $0.00 110 $880.00 200 $800.00 200 $800.00 $0.00 65 $1,040.00 680 $15,640.00 1,280 $29,440.00 1.00 $159,000.00 1.00 $159,000.00 $0.00 222 $20,046.60 $0.00 1 $940.00 $0.00 2 $8,900.00 $0.00 2 $15,260.00 $0.00 2 $8,600.00 $0.00 230 $23,690.00 $0.00 1 $3,020.00 $0.00 2 $1,100.00 $0.00 2 $1,650.00 1,190 $29,214.50 2,432 $59,705.60 $0.00 0 $0.00 $0.00 73 $5,110.00 $0.00 120 $3,240.00 $0.00 0 $0.00 $0.00 330 $13,200.00 $0.00 0 $0.00 288 $14,400.00 288 $14,400.00 510 $38,377.50 510 $38,377.50 400 $2,000.00 400 $2,000.00 600 $3,600.00 600 $3,600.00 $0.00 0.00 $0.00 $0.00 0 $0.00 $0.00 1 $8,400.00 $0.00 1 $12,900.00 22 $24,794.00 188 $211,876.00 $0.00 1 $4,000.00 TOTALS: 31 3 $341,676.34 $751,588.70 REQUEST FOR CITY COUNCIL ACTION Meeting Date: Item Name: Originating Department: Presented by: Previous Council Action (if any): Consent Item Type (X only one): June 06, 2016 Contractor Pay Request #1 – TH 5 Water Reuse Mains Project 1A Finance Nicole Lueck, Finance Director X Regular Session Discussion Session RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.) Motion to approve Pay Estimate No. 1 to EBI Drilling for the TH 5 Water Reuse Mains Project 1A EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and recommendations.) Staff has reviewed the contractor pay request for the TH 5 Water Reuse Mains Project 1A and recommends payment of $59,675.20 based on the attached request for payment. This payment represents approximately 78.5% of the total approved contract for the project. FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Storm Water Fund Budget Information: Budgeted X Non Budgeted Approved Resolution No. Amendment Required Denied Planning Commission Parks and Recreation Board Safari Island Advisory Board Other Tabled Ordinance No. 32 Other May 17, 2016 City of Waconia Attn: Nicole Lueck 201 South Vine St. Waconia, MN 55387 Re: TH 5 Water Reuse Mains Project 1A Payment Request No. 1 To Ms. Lueck: Enclosed please find Payment Request No. 1 for work completed from 4/13/2016 to 5/9/2016 on the above referenced project. The work completed includes all items included in the contract. We have reviewed the estimate, verified the quantities, and recommend the City make payment in the amount of $59,675.20 to EBI Drilling. 100% of this requested payment is for work associated with the storm sewer system. A second and final payment request will be processed later this year after the plantings are approved and the erosion control items are removed. Please contact me if you have any questions regarding this payment request or this project. Respectfully Submitted, Bolton & Menk, Inc. Jake Saulsbury, P.E. Cc: Craig Eldred, Public Services Director Ken Adolf, Bolton & Menk Enclosure 33 34 Application Number: Item No. Description of Work SHORELINE REPAIR & STABILIZATION 1 MOBILIZATION 2 TRAFFIC CONTROL 3 REMOVE CONCRETE SIDEWALK 4 DELETED 5 2" HDPE DR 11 WATER REUSE MAIN (DIRECTIONAL DRILL) 6 3" HDPE DR 11 WATER REUSE MAIN (DIRECTIONAL DRILL) 7 2" BLOWOFF (PIPING ONLY) 8 TRACER WIRE ACCESS BOX 9 PRECAST CONCRETE HANDHOLE 10 2" GATE VALVE (NO BOX) 11 3" GATE VALVE (NO BOX) 12 CAST IRON GATE VALVE BOX 13 CONNECT TO EXISTING WATER REUSE MAIN 14 4" CONCRETE WALK 15 TRUNCATED DOMES 16 STRAW MULCH BIOLOG 17 HYDROMULCH W/ STATE SEED MIX 25-141 18 BOULEVARD TOPSOIL BORROW, MNDOT 3877.2F (LV) C Contract Amount Application Date: 5/13/2016 Period to: 4/13/2016 - 5/9/2016 BMI Project Number: C12.109425 D E Current Pay Application Total Total Amount Quantity Amount Quantity Completed (B x E) (B x D) to Date Unit of Measure A Original Plan Quantity LS LS SF 1 1 600 $7,500.00 $3,500.00 $4.00 $7,500.00 $3,500.00 $2,400.00 1 1 0 $7,500.00 $3,500.00 $0.00 1 1 0 $7,500.00 $3,500.00 $0.00 LF LF EA EA EA EA EA EA EA SF SF LF SY CY 1,310 970 3.0 1 4 4 2 1 1 600 24 540 600 50 $14.00 $15.00 $900.00 $300.00 $1,800.00 $800.00 $1,000.00 $500.00 $1,500.00 $12.00 $60.00 $6.00 $5.00 $30.00 TOTAL: $18,340.00 $14,550.00 $2,700.00 $300.00 $7,200.00 $3,200.00 $2,000.00 $500.00 $1,500.00 $7,200.00 $1,440.00 $3,240.00 $3,000.00 $1,500.00 $80,070.00 1,279 964 3.0 1 3 4 2 4 1 0 0 160 278 0 $17,906.00 $14,460.00 $2,700.00 $300.00 $5,400.00 $3,200.00 $2,000.00 $2,000.00 $1,500.00 $0.00 $0.00 $960.00 $1,390.00 $0.00 $62,816.00 1,279 964 3 1 3 4 2 4 1 0 0 160 278 0 $17,906.00 $14,460.00 $2,700.00 $300.00 $5,400.00 $3,200.00 $2,000.00 $2,000.00 $1,500.00 $0.00 $0.00 $960.00 $1,390.00 $0.00 $62,816.00 35 B Bid Price 1 REQUEST FOR CITY COUNCIL ACTION Meeting Date: Item Name: Originating Department: Presented by: Previous Council Action (if any): Consent Item Type (X only one): June 6, 2016 Accepting Donation and Pass Through Recommendation Waconia Fire Department/Waconia Fire Relief Association Nicole Lueck X Regular Session Discussion Session RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.) Adopt Resolution No. 2016-110, Accepting Donation and Approving Pass Through Recommendation EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and recommendations.) The Waconia Fire Department Gambling Board approved a donation of $500 to the City at their regular board meeting held on Monday, May 23rd. The request for this donation came from Safari Island Community Center for the purchase of a kid’s water feature for the rec pool. Community center staff is putting together a list of projects and priorities for this year’s annual facility shut down in August. The kid’s water feature project is a new project on the list that was identified in a recent customer survey completed by Rink Management. Currently, there is not a budget in place for the addition of the water feature in 2016. Community center staff is looking to secure additional donations and prioritize the needs of the facility this year. Once the list of priorities is finalized, City staff will have an opportunity to review it and ensure funding availability. Any changes to the current operating and capital budget will be reviewed by the City Council. Staff asks that the City Council accept the donation from the gambling board. However if the project does not move forward, the City plans to return the funds to the gambling board so they can be redistributed. FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Safari Island Community Center Budget Information: Budgeted Non Budgeted X Amendment Required Planning Commission Parks and Recreation Board Safari Island Advisory Board Other 36 CITY OF WACONIA RESOLUTION NO. 2016-110 RESOLUTION ACCEPTING DONATION AND PASS THRU RECOMMENDATION WHEREAS, the City of Waconia is generally authorized to accept contributions of real and personal property pursuant to Minnesota Statutes Sections 412.21 and 465.03 for the benefit of its citizens and is specifically authorized to accept gifts and requests for the benefit of recreational facilities, services and the development of programs to benefit residents pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons and/or entities have offered to contribute the items set forth below to the City: Name of Donor Waconia Fire Gambling Board Item Check Value $500 Department Safari Island Community Center WHEREAS, these donations have been contributed to assist the City in the enhancement of the Safari Island Community Center for the benefit of residents within the City’s corporate limits either alone or in cooperation with others, as allowed by law; and WHEREAS, the City Council hereby finds that it is appropriate to accept the contributions offered. WHEREAS, the Waconia Fire Department Gambling Board wishes to enhance the donation by passing the funds thru for the following purpose: • Kid’s Water Feature/Slide in the Rec Pool at Safari Island Community Center NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF WACONIA, MINNESOTA, AS FOLLOWS: 1. The contribution described above is hereby accepted and acknowledged with gratitude. 2. Said contribution shall be deposited to the appropriate funds and used for the designated purposes. 3. That the Finance Director is hereby directed to issue receipts to the donor acknowledging the City’s receipt of the donor’s contribution. Adopted by the City Council of the City of Waconia this 6th day of June, 2016. James P. Sanborn, Mayor ATTEST: Susan MH Arntz, City Administrator M/_____________ S/______________ Erickson Bloudek Carrier Ayers Sanborn _____________ _____________ _____________ _____________ _____________ 37 REQUEST FOR CITY COUNCIL ACTION June 6, 2016 Meeting Date: Authorize Purchase of Replacement Fire Boat Item Name: Fire Department Originating Department: Mark Morse, Fire Chief Presented by: Previous Council Action (if any): Resolution 2016-30, Authorize Specifications and Quotes for Boat 11 Project Consent x Regular Session Discussion Session Item Type (X only one): RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.) Adopt Resolution 2016 -111, Authorizing Purchase of Replacement Fire Boat. EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and recommendations.) The Fire Department has performed exhaustive research to create specifications for the replacement boat and have received one bid. The planned improvements to the Island were a large factor in determining capabilities of this piece of equipment. Currently, we have budgeted $80,000 for this project in the capital equipment fund. As you can see in the attached information, the total quote is $99,110. There are additional funding sources available to help cover most of the shortfall – except for about $3,160. The additional funding sources include: proceeds from the sale of the old boat, insurance funds from the League of MN Cities Insurance Trust, and proceeds from the sale of two other pieces of fire equipment. All additional funding sources have already been receipted except for one of the payments from the League. They will not reimburse these funds until we receive authorization to purchase a replacement. The remaining $3,160 of budget shortfall would be covered with cash in the capital equipment fund. We do also expect to receive some funds from the pending sale of the current boat lift, which would not be utilized for this boat. A request to declare it surplus equipment and authorize its sale will be presented upon approval of this project. We anticipate receiving $500 - $1,000 for the sale of it. The quote for the boat is all inclusive. It includes the trailer, motor, decals, lights, etc. We will have to equip the boat with loose equipment (life jackets, rope, first aid, etc.), but we have those items saved from the old boat. Additional items, if needed, will be funded through the operating budget. The manufacturer is also including, at no charge to us, a pump for the boat. We will need to pay for the installation of it, but not for the parts. The total value of this is about $10,000. We were originally not going to add a pump to the boat until a later date due to the cost. We feel this boat will serve the Department’s needs for the next 20-25 years. FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Budget Information: Budgeted Non Budgeted Amendment Required Planning Commission Parks and Recreation Board Safari Island Advisory Board Other – Review & Recommendation by Long Range CIP Committee 38 CITY OF WACONIA RESOLUTION NO. 2016-111 RESOLUTION AUTHORIZING PURCHASE OF REPLACEMENT FIRE BOAT WHEREAS, the Fire Department’s primary rescue boat was damaged beyond repair in a storm on July 18, 2015; and WHEREAS, its replacement is identified in the 2016 capital improvement plan with an expected replacement cost of $80,000; and WHEREAS, the Department has received authorization to write specifications and receive bids; and WHEREAS, the Department has researched, written specifications and received a bid for its replacement; and WHEREAS, the Long Range CIP Committee has reviewed the recommended purchase of a replacement boat from Fraser Shipyards and has reviewed the proposed funding plan for the boat; and WHEREAS, the Long Range CIP Committee is recommending the purchase of the replacement boat from Fraser Shipyards. NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Waconia authorizes the purchase from Fraser Shipyards in the amount of $99,110.00 for the purchase of a replacement boat, trailer and associated equipment. Adopted by the City Council of the City of Waconia this 6th day of June, 2016. James P. Sanborn, Mayor ATTEST: Susan MH Arntz, City Administrator M/ S/ Ayers Carrier Erickson Bloudek Sanborn 39 ______ REQUEST FOR CITY COUNCIL ACTION Meeting Date: Item Name: June 6, 2016 Agreement to State Transportation Fund Local Road Improvement Program Grant Terms and Conditions – TH 5 Improvement Project Administration Susan Arntz, City Administrator Originating Department: Presented by: Previous Council Action (if any): Consent X Regular Session Discussion Session Item Type (X only one): RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.) Resolution 2016-112, Approving Agreement to State Transportation Fund Local Road Improvement Program Grant Terms and Conditions – TH 5 Corridor Improvements (S.P. No. 1002-106) EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and recommendations.) The City was awarded $750,000 in Local Road Improvement Program funds by MnDOT. As part of this award, the City must participate in an agreement identifying the state rules and procedures for the grant. A copy of the agreement is available in my office. The agreement is similar to the agreement that was entered into for the 10th Street Roundabout Project. FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Budget Information: Budgeted Non Budgeted Amendment Required Planning Commission Parks and Recreation Board Safari Island Advisory Board Other 40 Agreement No. 1000565 CITY OF WACONIA RESOLUTION NO. 2016-112 AGREEMENT TO STATE TRANSPORTATION FUND LOCAL ROAD IMPROVEMENT PROGRAM GRANT TERMS AND CONDITIONS TH 5 CORRIDOR IMPROVEMENTS (S.P. NO. 1002-106) WHEREAS, City of Waconia has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for construction of Local Road Improvement Project No. S.A.P. 231-594-001 (Agreement No. 1000565) and WHEREAS, the Commissioner of Transportation has given notice that funding for this local road improvement project is available; and WHEREAS, the amount of the grant has been determined to be $750,000 by reason of the lowest responsible bid; NOW THEREFORE, be it resolved that City of Waconia does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.52, subdivision 5, and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the road project, but not required. BE IT FURTHER RESOLVED, The Mayor and City Administrator are hereby authorized to execute the Agreement and any amendments to the Agreement. ADOPTED by the City Council of the City of Waconia, Minnesota on June 6, 2016. Jim Sanborn, Mayor ATTEST:____________________________________ Susan MH Arntz, City Administrator M/___________ S/____________ Ayers Bloudek Carrier Erickson Sanborn 41 _______ _______ _______ _______ _______ REQUEST FOR CITY COUNCIL ACTION June 6, 2016 Adopt Municipal Operations Best Management Practices Manual for Public Service Facility Operations Public Services Originating Department: Craig Eldred, Public Services Director Presented by: Previous Council Action (if any): None Consent X Regular Session Discussion Session Item Type (X only one): RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.) Adopt Resolution 2016-115; Adopt Municipal Operations Best Management Practices Manual for Public Service Facility Operations EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and recommendations.) In efforts to meet requirements of our Municipal Separate Storm Sewer Systems (MS4) permit requirements and a component of our Storm Water Pollution Prevention Plan (SWPPP) for the Minnesota Pollution Control Association (MPCA) we were directed to complete several task items, or incorporate items to meet current and future guidelines. This Municipal Operations Best Management Practices Manual provides overviews and criteria for staff to follow in regards to maintenance activities completed at numerous Public Facilities throughout Waconia. This effort will assist Waconia in meeting two Minimum Control Measures (MCM6) items directed by the MPCA as compliance recommendations. Meeting Date: Item Name: Twelve topic items covered within the manual for BMP activities are as follows: 1.) Waste Disposal and Storage. 2.) Management of Stockpiles. 3.) Vehicle Fueling, Washing, and Maintenance. 4.) Routine Street and Parking Lot Sweeping. 5.) Emergency Response. 6.) Cleaning of Maintenance Equipment, Building Exteriors and Dumpsters. 7.) Use, Storage and Disposal of Significant Materials. 8.) Landscaping, Park and Lawn Maintenance. 9.) Road Maintenance. 10.) Right of Way Maintenance. 11.) Application of Herbicides, Pesticides, and Fertilizers. 12.) Cold Weather Operations In General we will utilize this manual for staff training and progressively update as needed. This manual will be incorporated with other policies utilized by Public Services for maintenance activities. Other policies utilized by Public Services into greater detail on service levels for staff and the general public. Upon City Council approval the Municipal Operations Best Management Practices Manual will be provided and reviewed with Public Service Staff as a method of maintaining the community facilities. FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Storm Water Utility Budget Information: Budgeted X Non Budgeted Amendment Required Planning Commission Parks and Recreation Board Safari Island Advisory Board Other 42 CITY OF WACONIA RESOLUTION NO. 2016-115 RESOLUTION AUTHORIZING APPROVAL AND ADOPTION OF MUNICIPAL OPERATIONS BEST MANAGEMENT PRACTICES MANUAL FOR PUBLIC SERVICE FACILITY OPERATIONS WHEREAS, one of the City’s Key Outcomes is to “Continually Improve Health of Lakes”; and WHEREAS, the Municipal Operations Best Management Practices Manual is designed in effort of meeting Municipal Separate Storm Sewer Systems (MS4) and Storm Water Pollution Prevention Plan (SWPPP) requirements for the Minnesota Pollution Control Association; and WHEREAS, twelve municipal maintenance areas are targeted as part of this effort as provided in the memo; and WHEREAS, upon approval and going forward this manual will be utilized for permanent and part-time staff training on municipal facility operations for storm water compliance matters. NOW, THEREFORE, BE IT RESOLVED That the City Council of the City of Waconia hereby authorizes approval and adoption of Municipal Operations Best Management Practices Manual for Public Service Facility Operations. Adopted by the City Council of the City of Waconia this 6th day of June, 2016. _______________________________ James P. Sanborn, Mayor Attest: ___________________________ Susan MH Arntz, City Administrator M/ S/ Erickson Bloudek Carrier Ayers Sanborn ________ ________ ________ ________ ________ 43 CITY OF WACONIA MUNICIPAL OPERATIONS BEST MANAGEMENT PRACTICES JUNE 2016 44 TABLE OF CONTENTS 1. WASTE DISPOSAL AND STORAGE 2. MANAGEMENT OF STOCKPILES 3. VEHICLE FUELING, WASHING AND MAINTENANCE 4. ROUTINE STREET AND PARKING LOT SWEEPING 5. EMERGENCY RESPONSE 6. CLEANING OF MAINTENANCE EQUIPMENT, BUILDING EXTERIORS AND DUMPSTERS 7. USE, STORAGE AND DISPOSAL OF SIGNIFICANT MATERIALS 8. LANDSCAPING, PARK AND LAWN MAINTENANCE 9. ROAD MAINTENANCE 10. RIGHT-OF-WAY MAINTENANCE 11. APPLICATION OF HERBICIDES, PESTICIDES AND FERTILIZERS 12. COLD WEATHER OPERATIONS 1 45 MUNICIPAL OPERATIONS BEST MANAGEMENT PRACTICES The Municipal Operation Best Management Practices focuses activities on ensuring that municipal facilities and operations are managed in ways that will minimize contamination to storm water discharges emanating from these facilities. Facilities may include, but are not limited to, municipally owned or operated buildings, campuses, parks, public works facilities, road right-of-way and infrastructure. Various operation and maintenance activities addressed may include, but are not limited to: street maintenance; road salt storage and application; vehicle and fleet maintenance; storm water system maintenance; solid waste management; park and open space maintenance; and pesticide and fertilizer applications. 1. Waste Disposal and Storage Improper storage and handling of waste materials can allow a number of pollutants including oils and greases, toxic and chemical compounds (including nutrients), bacteria, metals, and other wastes to enter waterways through storm water run-off and non-storm water discharges. Proper handling, along with recycling and waste reduction will reduce the potential for polluting waterways, groundwater, and recharge points. Ensure that all waste areas and dumpsters are covered and are not leaking. Place waste receptacles indoors or under a roof overhang whenever possible. Keep all container lids closed at all times unless adding or removing material. Liquid wastes should be kept out of the dumpster and the lid kept closed to keep storm water out. Waste oil, antifreeze, spent solvents, and other liquids from vehicle maintenance activities should be recycled. Spent batteries should be disposed of as hazardous waste or returned for reclamation and reuse. Arrange for waste to be picked up regularly and disposed of at approved disposal facilities. If the amount of generated waste exceeds the capacity of waste containers, obtain more containers or increase frequency of pickups. Protect or block storm drain inlets, open manholes, and roadside ditches during utility activities with rock socks, wattles or covers. Always check that these BMP’s are in place before starting work on a construction site. Arrange for waste to be picked up regularly and disposed of at approved disposal facilities. If the amount of generated waste exceeds the capacity of waste containers, obtain more containers or increase frequency of pickups. Do not wash out waste containers or dumpsters outdoors. Return dumpsters to the owners for cleaning at the owner’s facility. If municipally owned containers must be washed, do so at a sink or floor drain so that wastewater goes to the sanitary sewer. Only wash concrete mixing and pouring equipment in designated concrete washout areas at each job site. Never wash into a storm drain inlet. 2 46 MUNICIPAL OPERATIONS BEST MANAGEMENT PRACTICES 2. Management of Stockpiles Stockpile Management procedures and practices are designed to reduce or eliminate air and storm water pollution from stockpiles of soil, paving materials such as concrete rubble, reclaimed asphalt pavement (RAP), hot mixed-cold laid bituminous mixes, limestone rock asphalt, pre-coated aggregates, and various patching mixes. Protection of stockpiles is a year-round requirement. To properly manage stockpiles: Locate stockpiles away from concentrated flows of surface water drainage courses directed to storm water inlets. Protects all stockpiles from storm water run-on using temporary perimeter sediment barriers such as berms, dikes, fiber rolls, silt fences, sandbag, gravel bags, or straw bale barriers. Manages stockpiles of contaminated soil as follows: o Cover stockpiles with plastic sheeting or tarps. o Install berms around stockpiles to prevent runoff from leaving the area. o Does not stockpile in or near storm drains or watercourses. Place bagged materials on pallets and under cover. While activities associated with the BMP are under way, inspect weekly during the rainy season and at two-week intervals in the non-rainy season to verify continued BMP implementation Repair and/or replace perimeter controls and covers as needed to keep them functioning properly. Non-active stockpiles of the identified materials are protected further as follows: During the rainy season, soil stockpiles should be covered or protected with soil stabilization measures and a temporary perimeter sediment barrier at all times. During the non-rainy season, soil stockpiles should be covered or protected with a temporary perimeter sediment barrier prior to the onset of precipitation. 3. Vehicle Fueling, Washing and Maintenance Activities associated with fueling and cleaning of municipal vehicles and equipment can easily contribute pollutants to storm water discharges or directly discharge to the municipal separate storm sewer (MS4). Spills and leaks that occur during vehicle and equipment fueling can contribute hydrocarbons, oils, grease, metals, and other toxic chemicals to storm water run-off or discharge directly into storm sewers or receiving waters. Pollutants from washing and maintaining vehicles can vary from engine oil to chemicals within detergents such as phosphates. Properly designed and constructed fueling and wash areas will reduce the potential for contaminated discharges. 3 47 MUNICIPAL OPERATIONS BEST MANAGEMENT PRACTICES The ideal location for washing vehicles is at a commercial vehicle wash. Commercial vehicle sites have the ability to recycle their water on-site as well as to contain water so it will not enter the storm drain. If no commercial vehicle washes are available, then vehicles should be washed indoors (that will drain to sanitary sewers) or on grass/pervious surfaces. General Fueling Practices Place drip pans or absorbent pads under direct fueling location if fueling will occur over a permeable surface. Do not "top off" fuel tanks. Do not place used spill response materials in adjacent trash receptacles. Dispose in a proper manner. Do not leave active fueling operations unattended. General Washing Practices Keep equipment clean; do not allow a buildup of oil/grease. Place spill clean-up materials in readily available locations by the wash area (clearly mark location of spill clean-up materials). Clean up spills or any wash water that may improperly discharge and contaminate. Consider using phosphate-free detergents. The optimal location for a wash area is indoors where connection to the sanitary sewer is more easily achieved and exposure to rain events is eliminated. Do not store solvents or degreasers in the wash area. General Maintenance Practices Keep all wash areas neat and orderly. Perform monthly inspections and clean and maintain any sumps or oil/water separators installed at the wash area. Inspect and maintain washing equipment, especially the hoses, wands and nozzles. Make sure they deliver the proper rate of water and shut-off automatically when not in use. For wash areas that are plumbed to a sanitary sewer, clean the sewer inlet at least weekly. Inspect all fueling equipment and fuel islands at least daily for leaks, drips, corrosion, wear or damage. Repair or replace all faulty equipment promptly. 4. Routine Street and Parking Lot Sweeping Regular street and parking lot sweeping (using sweeper trucks/equipment) removes debris, such as dust and pollutants, which typically end up in streams after being washed into catch basins. Sweeping should be performed at least twice a year on all roads and preferably more in areas of concern, including near streams, land use (industrial areas vs. residential) or heavily trafficked areas. 4 48 MUNICIPAL OPERATIONS BEST MANAGEMENT PRACTICES Operate all sweepers according to the manufacturer’s recommended procedures. Develop a street sweeping schedule including prioritized roads, secondary roads and frequency of sweeping. Schedule sweeping… • In areas where storm drain plugging or high pollutant loadings occur. • Immediately following special events like street fairs, art shows and parades. • Immediately after street repair projects that involve saw cutting, chip sealing or other operations that might have left wastes or debris on road surfaces. • After leaf collection in the fall. • After salt/sand application in the winter. • During new construction projects involving temporary storage of construction materials like dirt, sand and road base along the roadway. • Immediately following median grass cutting operations. Make sure brushes and water spray hoses are functional before leaving the shop. Clean out solid debris and store in an impervious area or in a temporary disposal area such as a truck or dumpster. Scrape out left over debris from the hopper after the last dump of the day. Dispose of waste in trash or dumpster temporary storage area. Always wash sweepers in a wash area or wash bay that drains to a sanitary sewer. Avoid conducting sweeping operations during rainstorms. 5. Emergency Response Spill prevention and response is one of the most important Good Housekeeping Practices for a municipal operation. In the course of daily activities, municipal employees handle, transport, load, and use products that can be harmful to our waterways if they enter storm drains. Hazmat crews need to be notified when spills are hazardous or potentially hazardous to human health. Call 911 if a spill or leak threatens to escape the facility boundaries or enter any surface water body and contact the Minnesota Department of Public Safety Duty Officer at 1-800-422-0798 (toll free) or 651-649-5451 (Metro area), if the source is a spill or leak as defined in Minnesota Statute § 115.061. Clean-up Procedures Spilled chemicals should be effectively and quickly contained and cleaned up. Employees should clean up spills themselves only if properly trained and protected. Employees who are not trained in spill cleanup procedures should report the spill, warn other employees, and leave the area. 5 49 MUNICIPAL OPERATIONS BEST MANAGEMENT PRACTICES The Response Procedures, Section 7, in the Illicit Discharge Detection and Elimination Program should be followed. 6. Cleaning of Maintenance Equipment, Building Exteriors and Dumpsters Municipal vehicle washing can generate dry weather runoff contaminated with detergents, oils, grease, and heavy metals. Equipment and building washing BMPs can eliminate contaminated wash water discharges to the storm sewer system. Proper equipment maintenance includes: Maintain equipment regularly: Check for leaks or stains, and fix leaks immediately. Capture leaks and rips during maintenance activities with a drip pan. If equipment is stored outside, provide a tarp or roof to protect the equipment from rainfall. Proper infrastructure cleaning includes: Perform the activity during dry periods. Use non-toxic chemicals for maintenance and minimize or eliminate the use of solvents. Building Repair, Remodeling, and Construction Do not dump any toxic substance or liquid waste on the pavement, the ground, or toward a storm drain. Use ground or drop cloths underneath outdoor painting, scraping, and sandblasting work and properly dispose of collected material daily. Proper dumpster cleaning includes: Do not wash out dumpsters outdoors or in a parking lot. Dumpsters should be washed in a wash bay or over a floor drain that goes to the sanitary sewer or return dumpsters to the waste disposal contractor for cleaning at the contractor’s facility. Monitor and guide routine leaks and other wastewaters from dumpsters to the sanitary sewer system. Keep spill clean-up materials easy to access. 7. Use, Storage and Disposal of Significant Materials The storage, use and disposal of hazardous materials and chemicals require consideration of a number of environmental health and safety factors. These include inventory control, as well as the proper use and disposal of containers and equipment. Proper BMPs for chemicals and hazardous materials: Keep lids on all containers and store under cover. 6 50 MUNICIPAL OPERATIONS BEST MANAGEMENT PRACTICES Properly close all containers when not in use. Use secondary containment for hazardous materials and protect from rain. Store hazardous materials in an area where spills will not reach storm drains. Label all hazardous materials according to hazardous waste regulations. All hazardous materials should be properly labeled and remain labeled. The purchase date should be placed on the label. In general, storage areas should not be hot or humid. Proper BMPs for flammable materials: Flammable materials should be stored in ventilated storage cabinets or approved safety cans. Lids of safety containers should be kept closed, as well as doors of storage cabinets. Make sure an adequate spill kit with sufficient equipment and supplies is located near storage areas where spills are possible. Clean up any spills, leaks or discharges immediately. Flammable and combustible materials must be isolated from ignition sources. Proper fire suppression equipment should be installed or available in storage or use areas. General BMPs for significant materials: Do not combine wastes when storing them – read label safety and maintenance items, recycling and disposal options. Never mix waste oil with fuel, antifreeze or chlorinated solvents. Use secondary containment on all bulk fluids stored in amounts in excess of 55 gallons and product wastes to prevent accidental discharge. Secondary containment includes, but is not limited to, berm of storage areas and use of absorbents. Keep storage areas clean and dry. Conduct regular inspections of storage areas to detect leaks and spills. Store new or used batteries securely to avoid breakage and acid spills during earthquakes. When stored outdoors, batteries shall be covered with plastic tarp to protect them from rain. Recycle old batteries. Wood products treated with chromated copper arsenate, ammoniacal copper zinc arsenate, creosote, or pentachlorophenol should be covered with tarps. 8. Landscaping, Park and Lawn Maintenance Landscaping and lawn care practices have a significant impact on storm water runoff. Conventional lawn care practices often include watering too frequently, over-fertilizing, and the use pesticides/herbicides to rid lawns of unwanted pests and nuisance or invasive plants. Excess nutrients and pesticides wash away during rain events or when lawns are over-watered. The storm water management approach to lawn care uses a variety of techniques to reduce pollution in storm water runoff from lawns. 7 51 MUNICIPAL OPERATIONS BEST MANAGEMENT PRACTICES General practices include: Perform mowing at optimal times, which does not include prior to significant forecasted rain events. Protect lakes, ponds, wetlands, and/or lagoons adjacent to landscape maintenance activities. Mulch-mow grasses whenever possible. Disposal of organic wastes through composting is recommended. When composting is not possible, dispose of organic wastes at an approved disposal facility. Do not wash down or dispose of lawn clippings, leaves, tree trimmings, or other landscape waste in or near a storm drain, drainage ditch, or open body of water. Use mulch or other erosion control methods in effort of prevent erosion of exposed soils and landscaped beds. Do not leave grass clippings or trimming residue on impervious areas. Use mechanical methods for vegetation removal where possible. Avoid loosening soil when removing weeds or vegetation. Collect and dispose lawn trimmings, clippings, vegetation, etc. Reduce or prevent exposed soil areas. Only irrigate as much water as needed. Never water at rates that exceed the infiltration rate of the soil. 9. Road Maintenance Existing roads and bridges require periodic maintenance. Products generally utilized for maintenance activities often times contain storm water pollutants such as heavy metals, sediments, solvents, oils, and fuels. Here are some pollution prevention tips for road and bridge maintenance activities: Always sweep or vacuum dry material wastes during saw cutting, road stripe removal, or other activities that create dust/sediment. Locate and block adjacent storm drain inlets during maintenance work such as concrete curb and gutter work, resurfacing, paving, striping/marking, or saw cutting. Use drip pans for paving machines and other equipment that may leak fluids. Do not apply road striping paint during windy, wet, or rainy conditions. If wet saws must be used: o Place drip pans under or watertight barriers around equipment when not in use. o Turn cooling water off when saw is off. Wash out mixers, delivery trucks, or other equipment in a designated concrete washout area only. Protect storm drains during use. 8 52 MUNICIPAL OPERATIONS BEST MANAGEMENT PRACTICES 10. Right-of-Way Maintenance Open and closed conveyance systems within City right-of-way will be maintained to function as designed and in a manner that will allow them to convey storm water effectively. Periodic maintenance will include: Mowing Maintenance of vegetative cover Removal of debris Removal of excessive sedimentation Repair/stabilization of channel erosion Removal of any obstructions that inhibits dewatering between storms 11. Application of Herbicides, Pesticides and Fertilizers Fertilizers, herbicides, and pesticides possess a relatively high potential for contributing pollutants to storm water runoff and non-storm water discharges both through storage and application. Proper management of materials, effective training, and proper use of materials will reduce the potential of polluting receiving waterways. BMPs that will be implemented to reduce pollutants from pesticides, herbicides, and fertilizers include the following: Personnel, or Contractual Individuals who participate in the application of pesticides, that contain a Restricted Use Pesticide (RUP), for the City will be trained and obtain noncommercial Certification as required by the Minnesota Department Agriculture. Fertilizers will be applied during the growing seasons- spring, summer, and fall. Employees will be trained to follow the material safety data sheet(s) (MSDS) of pesticides, including herbicides and insecticides, and fertilizers. All mixing and loading operations must occur on impervious surfaces. All state, federal, and local regulations are followed in the use of pesticides, herbicides, and fertilizers. Pesticides, herbicides, and fertilizers will not be applied during or directly prior to storm events. Employ application techniques that increase efficiency and allow the lowest effective application rates. Carefully calibrate application equipment and follow all label instructions. Only pesticides that are quickly absorbed into the soil or plants should be used. Whenever practicable, integrated pest management techniques will be implemented. Pesticides will not be sprayed when there is a high possibility of the spray drifting into non-target areas or onto non-target vegetation, insects or animals. To prevent possible backflow and contamination of a water supply, never submerge a water supply hose in a chemical tank or container. 9 53 MUNICIPAL OPERATIONS BEST MANAGEMENT PRACTICES Pesticide application for mosquito control may not be applied without following the notification requirements as required by Minnesota Statute 18B.07. 12. Cold Weather Operations Road salt or deicers should be stored on hard surfaces, which are covered shelters and protected from outside elements if necessary Proper storage assists in protection of road salt movements to receiving streams and lakes.. Although road salt is spread and utilized for roadway and pedestrian safety, it is important that we limit the amount of stored road salt. Road salt equipment and spreaders should be emptied completely when not in use or at the end of the snow events, especially if stored outdoors. Excess salt in spreaders can get washed out in rains. General practices Regulate the application of deicing salts to prevent overuse of de-icing material. Use calibrated equipment for application of de-icing material. Utilize equipment calibration rates based upon pavement temperatures when applying de-icing materials. Consider pavement temperature when determining volume of winter maintenance materials Use alternative deicing materials, such salt substitutes, or liquid de-icing materials where sensitive ecosystems should be protected. Contain wash water from trucks used for salting and sanding in a holding tank for disposal or discharge into sanitary sewers. Prevent dumping of accumulated snow into surface waters or onto frozen water bodies. Snow storage areas are recommended to be of hard surface and directed to storm water treatment facilities. 10 54 MUNICIPAL OPERATIONS BEST MANAGEMENT PRACTICES References California Stormwater Quality Association BMP Handbook @ http://www.caasqa.org/bmphandbooks/municipal-bmp-handbook EPA Pollution Prevention/Good Housekeeping for Municipal Operators @ http://water.epa.gov/polwaste/npdes/swbmp/Pollution-Prevention-Good-Housekeeping-forMunicipal-Operatators.cfm LIMC Good Housekeeping Guidance and BMP Manual @ http://www.lancasterintermunicipalcommittee.org/programs_stormwater.php Partners For A Clean Environment @ http://www.pacepartners.com/stormwater/municipaloperations/72-municipal-stormwater-program-tools#SOP 11 55 REQUEST FOR CITY COUNCIL ACTION June 6, 2016 Authorize Purchase & Award of Single Axle Truck Chassis and Dump Body & Winter Maintenance Equipment; CIP Project 195 Public Services Originating Department: Craig Eldred, Public Services Director Presented by: Previous Council Action (if any): January 4, 2016; Authorization of City Staff to Obtain Mobile and Fixed Equipment Pricing for 2016 as Outlined in Memo Consent X Regular Session Discussion Session Item Type (X only one): RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.) Adopt Resolution 2016-117; Authorize Purchase & Award of Single Axle Truck Chassis and Dump Body & Winter Maintenance Equipment; CIP Project 195 EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and recommendations.) The focus of this request for action is the replacement of Public Services 2005 Sterling dump truck with winter maintenance equipment. This unit will have served the community for 12 years. The current 2016-2025 Capital Improvement Plan includes a 2017 funding estimate of $253,500.00. The entire focus of this acquisition is predicated on obtaining this vehicle in calendar year 2017 and the fact that Finance has planned funding for this acquisition in 2016 through joint purchases of the 2016 Loader and Tandem Dump Truck. Meeting Date: Item Name: As Council is aware the community is growing by means of new, future roadway expansions and additional turn backs of County roadways including expected additions in 2017. The need to maintain current service levels specifically for winter maintenance is of demand. Through means of utilizing the State of Minnesota Equipment Purchasing process we met with suppliers for each the truck chassis and dump body and winter maintenance equipment installers. Concerns that staff addressed relative to the previous 2005 Sterling chassis and plow equipment were new technology, improved emissions, under body plow and rear wing application, plow cutting edges that reduce vibrations, pre-wetting and liquid direct application system for anti-icing and deicing efforts to reduce winter maintenance costs and environmental impacts As a result of efforts to reduce Chloride impacts we have included new technology which provided reduced salt feed rates and higher volumes of liquid discharge for de-icing practices. The unit is provided by Towmaster Truck Equipment and is branded by Hi-Way Equipment and called XZALT precision applicator. (See Attached) As a result of this effort two chassis suppliers and two equipment suppliers were utilized for pricing purposes with costs associated listed within the tables below. Chassis & Trade Value Equipment Supplier Nuss Truck Equipment Boyer Trucks Equipment Mack GU712 AF Western Star 4700 SF Chassis Price $109,427.00 Trade Value $40,000.00 Net Chassis Price $69,427.00 $105,138.00 $45,000.00 $60,138.00 Based upon the Chassis costs and trade value we would recommend awarding Nuss Truck Equipment the sale of its Mack GU712 AF Single Axle unit. Currently, Public Services maintain a strong inventory of Mack chassis which allows our Mechanic a familiarity and standardization for our large mobile truck units. Parts inventory for preventive maintenance services would also be minimized through this acquisition. 56 Dump Body & Winter Maintenance Equipment Equipment Supplier Towmaster Truck Equipment Aspen Equipment Public Service Acquisition Public Service Acquisition Dump Body & Winter Maintenance Equipment Dump Body, Plow Equipment and Application System Dump Body, Plow Equipment and Application System JOMA Plow Edges Appurtenant Safety Equipment City Decals Net Price $158,106.00 $150,474.00 $10,000.00 $5,500.00 It is staff’s recommendation that the dump body and winter maintenance equipment be awarded to Towmaster Truck Equipment for several reasons. Towmaster Truck Equipment is structured exactly like our current newer dump bodies. Features and uses for staff are the same which allows for familiarity as staff utilizes the various chassis plow combinations. The XZALT application system is comprised of stainless steel and galvanized framing which will last much longer than a painted frame unit. The XZALT applicator has the capability of providing multiple service applications for anti-icing and de-icing depending on the service level requirement, which is a functionality we currently do not have. The Public Service acquisitions include special plow edges which cannot be supplied by the Equipment Supplier. We feel these plow edges bring value through extended life, and lowered amounts of vibration to the chassis and noise as utilized by staff for snow removal. The plow edges would mount to the front plow and underbody. The appurtenant equipment includes mobile radio, radio port equipment, City decals, vehicle number and cab features such as seat covers and floor mats designed to protect the cab chassis from deicing chemical contamination. As a result of this analysis the following table provides the overall cost to build one tandem chassis, dump body and winter maintenance equipment installation. Final Analysis of Acquisition Equipment Supplier Nuss Truck Equipment Towmaster Truck Equipment Public Service Acquisition Public Service Acquisition FINANCIAL IMPLICATIONS: Equipment Net Price Mack $69,427.00 GU712 AF Dump Body, Plow Equipment $158,106.00 and Application System JOMA Plow Edges $10,000.00 Appurtenance Safety Equipment $5,500.00 City Decals Total Acquisition Cost $243,033.00 ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Capital Equipment Budget Information: Budgeted X Non Budgeted Amendment Required Planning Commission Parks and Recreation Board Safari Island Advisory Board Other 57 CITY OF WACONIA RESOLUTION NO. 2016-117 RESOLUTION AUTHORIZING APPROVAL OF PURCHASE & AWARD OF SINGLE AXLE TRUCK CHASSIS AND DUMP BODY & WINTER MAINTENANCE EQUIPMENT; CIP PROJECT 195 WHEREAS, one of the City’s Key Outcomes is to “Maintain Multi-Modal Transportation Infrastructure System”; and WHEREAS, through a means of utilizing the State of Minnesota Equipment Purchasing process Public Services worked with equipment suppliers on formulating a chassis dump body combination for varied seasonal maintenance; and WHEREAS, final analysis of the acquisition costs associated from the pricing received and the need to maintain similar and familiar equipment for ease of use weighed heavily in the Final Analysis of Acquisition table below; and Equipment Supplier Nuss Truck Equipment Towmaster Truck Equipment Public Service Acquisition Public Service Acquisition Final Analysis of Acquisition Equipment Mack GU712 AF Dump Body, Plow Equipment and Application System JOMA Plow Edges Appurtenant Safety Equipment City Decals Total Acquisition Cost Net Price $69,427.00 $158,106.00 $10,000.00 $5,500.00 $243,033.00 WHEREAS, recommendations for acquisition to Nuss Truck Equipment for the chassis and Towmaster Truck Equipment were guided by familiarity, ease of use, and life expectancy while staying with in the Capital Improvement Plan for Capital Equipment. NOW, THEREFORE, BE IT RESOLVED That the City Council of the City of Waconia hereby authorizes approval of purchase & award of single axle truck chassis and dump body & winter maintenance equipment; CIP Project 195. Adopted by the City Council of the City of Waconia this 6th day of June, 2016. _______________________________ James P. Sanborn, Mayor Attest: ___________________________ Susan MH Arntz, City Administrator M/ S/ Erickson Bloudek Carrier Ayers Sanborn ________ ________ ________ ________ ________ 58 59 60 61 62 63 64 65 66 REQUEST FOR CITY COUNCIL ACTION June 6, 2016 Authorize Staff to Obtain TM “TreePod Biofilter” Storm Water Solution from Oldcastle Service Representative in Minnesota Public Services Originating Department: Craig Eldred, Public Services Director Presented by: Previous Council Action (if any): None Consent X Regular Session Discussion Session Item Type (X only one): RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.) Adopt Resolution 2016-118; Authorize Staff to Obtain TM “TreePod Biofilter” Storm Water Solution from Oldcastle Service Representative in Minnesota EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and recommendations.) As part of the 2015 Infrastructure Improvement Project a coordination of storm water funding applications occurred with Carver County Water Management Organization (CCWMO). In conjunction with their approval of $75,000.00 the CCWMO and the City cooperatively submitted an application to the Minnesota Pollution Control Association (MPCA) for an additional $75,000.00 for Best Management Practices (BMP) improvements for areas within and around Fountain Park. Such projects included sediment capture structures, permeable surfaces, updated outlet control structure, and iron-enhanced filtration. As the City Council is aware these items have been introduced and in-place in effort to protect Lake Waconia. The CCWMO and City were awarded the additional $75,000.00 for these BMP improvement efforts. The CCWMO were contacted by the MPCA who desired to know if we collaboratively could utilize an additional $18,000.00 for additional BMP enhancements around Fountain Park. Meeting Date: Item Name: As a result of this request we worked with the CCWMO on possible enhancement possibilities, and found a location where we could place a tree grate bio-filter system, and requested information on the possibilities of incorporating native plantings around the refined storm water pond in Fountain Park. Both enhancements were approved by the MPCA, and funds were made available to complete the BMP projects. CCWMO and City staff work to research tree grate systems and found that the “TreePod Biofilter” system to be the one desired. Cost for the structure is at or near $10,000.00 with average installation costs around 75% of the total product cost. A TreePod Biofilter application in the size of four by four feet would be large enough to manage the surface run-off area shown in the overview of this report with total costs around $17,000.00. Native planting seed would be in the neighborhood of $800.00 and site restoration consuming the remaining amount of funding for such an improvement. Staff recommends approval of this request for City Council action allowing for additional BMP enhancements to protect Lake Waconia from potential surface water pollution. FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Grant Funds MPCA Budget Information: Budgeted X Non Budgeted Amendment Required Planning Commission Parks and Recreation Board Safari Island Advisory Board Other 67 CITY OF WACONIA RESOLUTION NO. 2016-118 RESOLUTION AUTHORIZING APPROVAL OF STAFF TO OBTAIN TM “TREEPOD BIOFILTER” STORM WATER SOLUTION FORM OLDCASTLE SERVICE REPRESENTATIVE IN MINNESOTA WHEREAS, one of the City’s Key Outcomes is to “Continually Improve Health of Lakes”; and WHEREAS, additional funds were made available by the Minnesota Pollution Control Association for the addition of Best Management Practices around the 2015 storm water infrastructure improvements adjacent Fountain Park; and WHEREAS, City and County Water Management Organization staff collaboratively research additional storm water treatment devices for areas adjacent Fountain Park; and WHEERAS, portions of an adjacent roof top and parking lot surface were found desirable for catchment of storm water run-off prior to entering the storm water pond; and WHEREAS, a TreePod Biofiltration system was found to be the desired alternative for surface water run-off treatment along with slope seeding of the current Fountain Park storm water pond. NOW, THEREFORE, BE IT RESOLVED That the City Council of the City of Waconia hereby authorizes approval of staff to obtain TM “TREEPOD BIOFILTER” storm water solution form Oldcastle representative in Minnesota. Adopted by the City Council of the City of Waconia this 6th day of June, 2016. _______________________________ James P. Sanborn, Mayor Attest: ___________________________ Susan MH Arntz, City Administrator M/ S/ Erickson Bloudek Carrier Ayers Sanborn ________ ________ ________ ________ ________ 68 Bioretention/ Biofiltration 69 Stormwater Solutions TM Bioretention/ Biofiltration Stormwater Solutions TM 70 71 Stormwater Solutions TM Bioretention / Biofiltration Stormwater Solutions TM 72 Service Area Under Drain System Discharge Proposed Tree Grate Location 73 74 REQUEST FOR CITY COUNCIL ACTION Meeting Date: Item Name: June 6, 2016 Joint Powers Agreement with Carver County for Recreation Programs & Events Administration Susan Arntz, City Administrator Originating Department: Presented by: Previous Council Action (if any): Consent Regular Session X Discussion Session Item Type (X only one): RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.) Resolution 2016-113, Authorizing Joint Powers Agreement between Carver County and the City for Recreation Programs & Events EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and recommendations.) Last year, the City Recreation Staff arranged a program with Carver County whereby together we will provide an enhanced delivery of programs. According to the agreement: The County will: • Provide trained lead instructors for each program as arranged and agreed upon by both parties. • Provide appropriate primary equipment for the activity as arranged. • Provide recreation assistant volunteers for the activity as arranged. • Provide marketing & advertisement strategies and resources as arranged. • Provide communication before & after to registrants including liability waivers, satisfaction surveys and other pertinent information as arranged. The City will: 1) Provide assistant staff or volunteer for each program as agreed upon and arranged by both parties. 2) Provide supplemental equipment for the activity as arranged. 3) Provide registration capabilities for program/event registrants as arranged. 4) Provide marketing & advertisement strategies and resources as arranged. 5) Provide communication before & after to registrants including liability waivers, satisfaction surveys and other pertinent information as arranged. Revenue will be split equally after expenses of either party are determined. The attached agreement has been reviewed and edited by both the City’s and County’s attorneys. Staff recommends approval. FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: There was no planned revenue line item in the Safari Island/Recreation Operating Budget Budget Information: Budgeted Non Budgeted X Amendment Required Planning Commission Parks and Recreation Board Safari Island Advisory Board Other 75 CITY OF WACONIA RESOLUTION NO. 2016-113 JOINT POWERS AGREEMENT BEWTEEN CARVER COUNTY AND THE CITY OF WACONIA FOR RECREATION PROGRAMS & EVENTS WHEREAS, The County and the Municipality have been involved in planning and delivering Recreation Programs and Events, and WHEREAS, It is the desire of both of the parties hereto to enter into a written document regarding planning and delivering recreation programs and events, and WHEREAS, Minnesota Statutes, Section 471.59 provides that two or more governmental units may by Agreement jointly exercise any power common to the contracting parties; NOW, THEREFORE, be it resolved that City of Waconia does hereby agree to the terms and conditions of the agreement and authorizes the City Administrator to execute said agreement. ADOPTED by the City Council of the City of Waconia, Minnesota on June 6, 2016. Jim Sanborn, Mayor ATTEST:____________________________________ Susan MH Arntz, City Administrator M/___________ S/____________ Ayers Bloudek Carrier Erickson Sanborn 76 _______ _______ _______ _______ _______ JOINT POWERS AGREEMENT between CARVER COUNTY AND THE CITY OF WACONIA for RECREATION PROGRAMS & EVENTS THIS AGREEMENT (the “Agreement”), made and entered into by and between the CITY OF WACONIA, a municipal corporation, organized under the laws of the State of Minnesota, party of the first part, hereinafter referred to as “Municipality”, and the County of Carver, Minnesota, a municipal corporation organized under the laws of the State of Minnesota, party of the second part, hereinafter referred to as “County”; WITNESSETH: WHEREAS, The County and the Municipality have been involved in planning and delivering Recreation Programs and Events, and WHEREAS, It is the desire of both of the parties hereto to enter into a written document regarding planning and delivering recreation programs and events, and WHEREAS, Minnesota Statutes, Section 471.59 provides that two or more governmental units may by Agreement jointly exercise any power common to the contracting parties; NOW, THEREFORE, Pursuant to Minnesota Statutes 471.59 and in consideration of the mutual covenants and promises hereinafter contained, it is agreed by and between the Municipality and the County as follows: Article 1 Enabling Authority Minnesota Statutes Section 471.59 authorizes two or more governmental units to jointly exercise any power common to the contracting parties. Article 2 Purpose This Agreement shall apply to the planning and delivering of recreation programs and events as listed in the attached addendum. 77 Page 2 of 10 Article 3 Prosecution of Work A. The County will: 1) Provide trained lead instructors for each program as arranged and agreed upon by both parties. 2) Provide appropriate primary equipment for the activity as arranged. 3) Provide recreation assistant volunteers for the activity as arranged. 4) Provide marketing & advertisement strategies and resources as arranged. 5) Provide communication before & after to registrants including liability waivers, satisfaction surveys and other pertinent information as arranged. B. The Municipality will: 1) Provide assistant staff or volunteer for each program as agreed upon and arranged by both parties. 2) Provide supplemental equipment for the activity as arranged. 3) Provide registration capabilities for program/event registrants as arranged. 4) Provide marketing & advertisement strategies and resources as arranged. 5) Provide communication before & after to registrants including liability waivers, satisfaction surveys and other pertinent information as arranged. C. Municipality and County will delineate finances as follows: 1) RECREATION PROGRAM AND EVENT COSTS: A) Seasonal staff labor expense (or FT staff when appropriate), equipment and tools specific to the program or event, operating costs of marketing, advertisement, registration and general overhead for both agencies will be discussed and agreed upon prior to the program/event. B) An estimation for total County costs (Appendix A) will be provided to Municipality no less than (90) days prior to the development of the program/event to allow for proper marketing, advertising and preparation duties. 2) RECREATION AND PROGRAM AND EVENT REVENUE: A) All recreation program and event costs agreed upon by the County and Municipality will be deducted from the total program/event revenue prior to the final revenue sharing. 78 Page 3 of 10 B) Remaining revenue after operating costs are removed will be split equally, 50/50 between Carver County Parks and partner Municipality C) Exception to an equal revenue split will be in the event of a multi-agency arranged program in which (3+) partner Municipalities are involved. In this arrangement revenue allocations will be pro-rated consistent with the number of registrations each agency procured. D) Municipality will collect and maintain all recreation program and event revenue as agreed upon and arranged by the involved agencies. E) Agreed upon revenue will be issued from the Municipality to the County within (90) days of the invoice date. 3) REIMBURSEMENTS: A) Reimbursements might be issued to registrants for a variety of reasons (program cancellation, participant dissatisfaction with service etc.) and are to be agreed upon between the County and Municipality. Reimbursements issued are to have equal financial impact on all agencies involved. 4) Distribution of Property Upon Termination: A) Upon termination of this Agreement, any remaining funds relating to the programs shall be distributed as described in Article 3, C, 2) B) above. B) Upon termination of this Agreement for any reason, any tangible property provided to any program shall be retained by the party that provided the property. D. The County agrees to completing the following in respect to all partnership programs: 1) Provide pre & post program communication materials to Municipality for distribution to program participants. 2) Provide appropriate instructor and/or volunteer training as outlined in the attached addendum for each activity. Article 4 Hold Harmless and Indemnification A. The Parties’ total liability under this Agreement shall be governed by Minn. Stat. § 471.59, subd. 1a. B. Each Party agrees that it will be responsible for the acts or omissions of its officials, agents, and employees, and the results thereof, in carrying out the terms of this Agreement, to the extent authorized by law and shall not be responsible for the acts/omissions of the other Party and the results thereof. For purposes of determining total liability for damages, the participating governmental units are considered to be a single governmental unit, the total liability of which shall not exceed the limits for a single governmental unit as provided in Minn. Stat. § 466.04, subd. 1. 79 Page 4 of 10 C. Each Party agrees to defend, hold harmless, and indemnify the other Party, its officials, agents, and employees, from any liability, loss, or damages the other Party may suffer or incur as the result of demands, claims, judgments, or cost arising out of or caused by the indemnifying Party’s negligence in the performance of its respective obligations under this Agreement. This provision shall not be construed nor operate as a waiver of any applicable limitation of liability, defenses, immunities, or exceptions by statute or common law. D. To the full extent permitted by law, actions by the parties pursuant to this Agreement are intended to be and shall be construed as a "cooperative activity" and it is the intent of the parties that they shall be deemed a "single governmental unit" for the purposes of liability, all as set forth in Minnesota Statutes, Section 471.59, subd. la(a); provided further that for purposes of that statute, each party to this Agreement expressly declines responsibility for the acts or omissions of the other party. E. The Parties of this Agreement are not liable for the acts or omissions of the other participants to this Agreement except to the extent to which they have agreed in writing to be responsible for acts or omissions of the other Parties. Article 5 Workers’ Compensation A. It is hereby understood and agreed that any and all employees of the County, the County’s contractors and subcontractors and all other persons employed, retained, contracted with or otherwise engaged and all other persons employed by the County in the performance of the provisions of services hereunder shall not be considered employees of the Municipality and that any and all claims that may or might arise under the Worker’s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by third parties engaged in the performance of any of the provisions of services hereunder shall in no way be the obligation or responsibility of the Municipality. B. It is hereby understood and agreed that any and all employees of the Municipality, the Municipality’s contractors and subcontractors and all other persons employed, retained, contracted with or otherwise engaged by the Municipality in the performance of the provisions of services hereunder shall not be considered employees of the County and that any and all claims that may or might arise under the Worker’s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by third parties engaged in the performance of any of the provisions of services hereunder shall in no way be the obligation or responsibility of the County. C. The Municipality and the County will each maintain workers’ compensation insurance or self-insurance coverage, covering its own employees while they are providing assistance pursuant to this Agreement. Article 6 Records – Availability and Access To the extent required by Minnesota Statutes Section § 16C.05, Subd. 5 (as may be amended), the parties agree that the other party, the State Auditor, the Legislative Auditor or 80 Page 5 of 10 any of their duly authorized representatives, at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the other parties and involve transactions relating to this Agreement. Such materials shall be maintained and such access and rights shall be in force and effect during the period of this Agreement and for six (6) years after its termination or cancellation. Article 7 Data Privacy Each party, its employees, agents, owners, partners, and subcontractors agree to abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13 and implementing regulations, if applicable, and all other applicable state and federal laws, rules, regulations and orders relating to data privacy or confidentiality, and as any of the same may be amended. Article 8 Nondiscrimination During the performance of this Agreement, the Municipality and the County agree to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance status, criminal record, creed or national origin be excluded from full employment right in, participation in, be denied the benefits of or be otherwise subjected to discrimination under any and all applicable Federal and State laws against discrimination. Article 9 Default and Withdrawal A. Default in this Agreement may occur when a party fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of this Agreement. Unless the party’s default is excused by the non-defaulting party, the nondefaulting party may, upon written notice to the defaulting party representative listed herein, cancel this Agreement in its entirety as indicated in (B) below. B. The terms of Article 4, 5, 6 and 7 shall survive the expiration, termination or withdrawal from this Agreement. C. Only the governing bodies of the participating parties have authority to act pursuant to this provision of this Agreement. D. Each party to this Agreement reserves the right to withdraw from and cancel this Agreement within thirty (30) days prior to advertisement of the recreation program or event. E. Representatives for each of the parties to this Agreement are as listed below: 81 Page 6 of 10 Municipality Name: David Wabbe Title: Recreation Coordinator Address: 1600 Community Dr. City/State: Waconia, MN 55387 Phone: 952-856-7701 E-mail: [email protected] Name: Title: Address: City/State: Phone: E-mail: County/Division Sam Pertz Parks & Trails Supervisor 11360 Hwy. 212, Ste. 2 Cologne, MN 55322 952-466-5250 [email protected] Article 10 Term of Agreement This Agreement will commence upon approval of both the Municipality and the County and the signature of the official with authority to bind each party. This Agreement shall be in effect until such time as the recreation program or events are completed or as Article 9 herein. Article 11 Merger and Modification A. It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. B. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement and signed by the parties hereto. Article 12 Nonwaiver, Severability and Applicable Laws A. Nothing in this Agreement shall constitute a waiver by the County of any statute of limitations or exceptions on liability. If the County fails to enforce any provision of this Agreement, that failure does not waive the provision or its right to enforce it. B. Nothing in this Agreement shall constitute a waiver by the Municipality of any statute of limitations or exceptions on liability. If the Municipality fails to enforce any provision of this Agreement, that failure does not waive the provision or its right to enforce it. C. If any part of this Agreement is rendered void, invalid or unenforceable, by a court of competent jurisdiction, such rendering shall not affect the remainder of this Agreement unless it shall substantially impair the value of the entire Agreement with respect to either party. The parties agree to substitute for the invalid provision a valid provision that most closely approximates the intent of the invalid provision. D. The Laws of the State of Minnesota shall apply to this Agreement. Article 13 Section Headings 82 Page 7 of 10 The section headings contained in this Agreement are for reference purposes only and shall not affect the meaning or interpretation of this Agreement. Article 14 Third Parties This Agreement does not create any rights, claims or benefits inuring to any person that is not a party hereto nor create or establish any third party beneficiary. IN TESTIMONY WHEREOF, The parties hereto have caused these presents to be executed. Municipalities Name, Minnesota County Administrator Date: Authorized Representative Date: Approved As To Form: Attest: County Attorney Date: City Manager Date: County of Carver, Minnesota County Board Chair Date: Attest: 83 Addendum to the Joint Powers Agreement with Carver County Parks (Reference Article 2) General info: • • • All recreation equipment will be inspected/serviced and documented for proper working condition by professional service (when appropriate) or by County parks staff. County parks staff involved with program instruction including seasonal, part time, or casual instructors and full-time recreation employees will have completed trainings such as: CPR/First Aid, Right to Know, 15-passenger van driving, etc. o Documentation and retention of these trainings will be maintained by the County and provided to the City upon request. A risk assessment form (Appendix B) will be completed prior to any new activities taking place and completed seasonally (or as determined by County staff) for activities listed here. Any adverse conditions causing cancellation or concern prior to the program will be documented on the form by the activity instructor and filed. 1. Archery a. Carver County instructors are qualified to teach archery by the National Archery in the School Program (NASP). b. This program is limited to ages eight and older. c. Strict range rules will be enforced including whistle/verbal commands and use of a shooting and waiting line. Group management will be closely supervised using these cues by Carver County Parks’ instructors & volunteers. Host staff and/or parent chaperones might be utilized to perform group control techniques as needed. d. 1:20 max adult to child ratio will be enforced by Carver County Parks & partnering agency Staff. e. Location and range set-up will be selected by a NASP trained Carver County instructor taking considerations of populated areas, trails, roads, walls, doors etc. into account. f. When shooting indoors, a protective curtain will be set a minimum of 3 feet away from the nearest parallel wall to prevent puncture. g. Locations: city archery ranges, all county parks, indoor gyms as arranged and approved by partner agency, Three Rivers Carver Park Reserve archery range, private archery ranges, open green spaces, & other locations as arranged. h. Participants will sign a waiver or have a legal parent/guardian sign one on their behalf for this specific Carver County Parks activity. 2. Geocaching a. Thorough instructions are given on using the devices for navigation along with boundaries for the course which keeps children away from roads, ravines, and steep banks near water. b. Children will travel in groups typically in size of 2-4 with multiple units per group. Participants will mark ‘home’ on the unit so they can always find their way back. c. Adult chaperones, Carver County Parks’ instructors, agency partner Staff & volunteers are stationed throughout the course to be available if needed for technical questions. d. Locations: schools/community ed., city parks, county parks, National Wildlife Refuge, other public open spaces suitable for activity 3. Slackline a. The slackline will be set-up at approximately knee height (typically 2’) for the smallest participant to prevent uncomfortable and risky falls of the line. b. Staff will require spotters be present during the balancing activity to prevent the slackliner from fall or to guide the fall should it occur. 84 Page 9 of 10 c. 4. 5. 6. 7. Industry grade equipment will be utilized at all times. Personal equipment or homemade lines will not be allowed. d. Staff and volunteers will be trained on proper set-up technique to protect the slackliner and the trees being used for the activity. e. Instruction includes best practices and rules for preventing injury and succeeding at the activity. Outdoor Cooking a. Instruction will include safety discussion and guidelines set by Carver County Parks’ instructors and volunteers regarding appropriate distance from hot surfaces/objects, age-appropriate do’s and don’ts of using flame/fire at home, and the importance of cooking raw food thoroughly as well as cleansing cooking surfaces. b. Instructors will have a list of food allergies and emergency contacts on hand for each participant. Instructors will review this list prior to purchasing ingredients. c. Any flame/fire lit outside of Carver County Parks’ property will be lit, maintained and monitored by staff from the hosting site. The fire will be modest in size and contained inside of a raised fire pit provided by Carver County Parks. Staff will remain aware of issued fire-bans in the area. Snowshoeing a. Snowshoe equipment and instruction will be provided by Carver County Parks’ instructors. b. Location selection will be agreed upon by Carver County Parks’ staff and partner municipality. c. Snowshoe programs will not take place on frozen lakes unless ice thickness is confirmed using posted DNR guidelines. d. In some locations, a warm refuge may be available for those who become cold during a program. e. Signs or verbal instructor warning indicating icy/slippery locations will be placed appropriately along the hiking trail to help prevent falls. Cross Country Skiing a. Cross country ski equipment, location, and instruction will be selected and provided by Carver County Parks’ instructors. b. Participants will sign a waiver or have a legal parent/guardian sign one on their behalf for this specific Carver County Parks activity. Typically restricted to ages 8+. c. Cross country ski programs will not take place on frozen lakes unless ice thickness is confirmed using posted DNR guidelines. d. In some locations, a warm refuge may be available for those who become cold during a program. e. Signs or verbal instructor warning indicating icy/slippery locations will be placed appropriately along the skiing trail to help prevent falls. Log Rolling a. Carver County staff and volunteers are trained on what weather, wind & water temperature conditions are appropriate for conducting the program. b. Rolling will take place in maintained beach areas and pools. c. Carver County staff and volunteers will hold the logs steady while rollers gain their balance and footing and slowly release the logs for the rolling to begin. d. Logs will be used in the shallowest water possible in order for the log to remain afloat and free to spin. e. Falling off the log causes the log to move away from the roller which creates a clean fall into the shallow water. f. When logs are used in pools they will used only in the shallow end and will be oriented perpendicular to the narrow end of the pool and will maintain at least 10 feet of open water in front of and behind the roller as per industry standard. 85 Page 10 of 10 g. Industry standard ‘training wheel’ devices will be used to slow the spin of the log for beginners. Max number of trainers per log is 3, minimum is 0. For beginners and intermediate rollers 1-3 trainers are recommended. h. Participants will sign a waiver or have a legal parent/guardian sign one on their behalf for this specific Carver County Parks Activity. i. Logs are filled with faucet water at the start of each program to prevent the transfer of aquatic invasive species and to keep the logs empty/lightweight for staff and volunteers while carrying. j. PFD’s and shoes will not be required but are optional. 8. Special Events (such as Bike Konnect & Youth Camps) a. Location selection, event logistics, and risk management arrangements will be agreed upon by Carver County Parks’ staff and partnering municipality in compliance with Article 3 of this document. 86 REQUEST FOR CITY COUNCIL ACTION June 6, 2016 Authorize Placement of STOP Sign and NO PARKING Signage on South Willow Place as Provided in Attachment Public Services Originating Department: Craig Eldred, Public Services Director Presented by: Previous Council Action (if any): None Consent Regular Session X Discussion Session Item Type (X only one): RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.) Adopt Resolution 2016-114; Authorize Placement of STOP Sign and NO PARKING Signage on South Willow Place as Provided in Attachment EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and recommendations.) As a result of the TH 5 corridor improvements traffic patterns have changed due to the increased use of South Willow Place which bi-sects with TH 5, Fifth Street and Fourth Streets. Meeting Date: Item Name: Impacts to this corridor are causing safety issues for local businesses, pedestrians and automotive vehicle movements, which staff feel may be cause for future traffic issues and potential pedestrian safety. We have consulted with Colony Plaza Owners on their concerns for vehicle movements adjacent South Willow Place and TH 5 vehicle entrances and exit movements. Monitoring the situation we have found issues with congested vehicle movements and near miss accidents due to a lack of proper signage and traffic markings. Additional concerns are for pedestrian movements who would utilize the new bituminous trail segments connecting Olive Streets and Maple Streets along TH 5. Staff recommends the following items as a result of monitoring the traffic movements to improve safety for this corridor and intersection. 1. Addition of a singular STOP sign at the entrance of Colony Plaza for southbound traffic on South Willow Place. 2. Traffic markings depicting the STOP sign location in the form of lettering and a stop bar. 3. NO PARKING signage throughout South Willow Place to assist in maintaining traffic flow as a result of increased traffic entrance and exit from Colony Plaza. 4. Pedestrian Symbol traffic markings detailing the pedestrian crossing for the east entrance of Colony Plaza from TH 5. South Willow Place is only 19 feet wide through the reduction of parking we feel this will improve traffic flow. The addition of the STOP sign will negate vehicles crossing an uncontrolled area, and improve visibility for patrons utilizing Colony Plaza for essential services. Staff recommends approval of the proposed improvements to improve safety for this highly utilized side street corridor. FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Street Signage Budget Budget Information: Budgeted X Non Budgeted Amendment Required Planning Commission Parks and Recreation Board Safari Island Advisory Board Other 87 CITY OF WACONIA RESOLUTION NO. 2016-114 RESOLUTION AUTHORIZING APPROVAL OF STOP SIGN &NO PARKING SIGNAGE ON SOUTH WILLOW PLACE AS PROVIDED IN ATTACHMENT WHEREAS, one of the City’s Key Outcomes is to “Maintain Multi-Modal Transportation Infrastructure System”; and WHEREAS, requests to review and monitor traffic movements on and adjacent S. Willow Place, TH 5 and Colony Plaza were requested; and WHEREAS, staff monitored the traffic movement and congested vehicle concerns and found issues with the corridor as it resides to date; and WHEREAS, the following items are recommended to improve traffic movements for this corridor and intersection: 1. Addition of a singular STOP sign at the entrance of Colony Plaza for southbound traffic on South Willow Place. 2. Traffic markings depicting the STOP sign location in the form of lettering and stop bar. 3. NO PARKING signage throughout South Willow Place to assist in maintaining traffic flow as a result of increased traffic entrance and exits from Colony Plaza. 4. Pedestrian Symbol traffic markings detailing the pedestrian crossing for the east entrance of Colony Plaza from TH 5; and WHEREAS, improvements provided as detailed will assist in improved traffic movements, flow, and reduce impacts to pedestrian movements utilizing the new bituminous trail segment connecting Olive and Maple Streets adjacent TH 5. NOW, THEREFORE, BE IT RESOLVED That the City Council of the City of Waconia hereby authorizes approval of STOP sign & NO PARKING signage on South Willow Place as provided in attachment. Adopted by the City Council of the City of Waconia this 6th day of June, 2016. _______________________________ James P. Sanborn, Mayor Attest: ___________________________ Susan MH Arntz, City Administrator M/ S/ Erickson Bloudek Carrier Ayers Sanborn ________ ________ ________ ________ ________ 88 No Parking Signs Installed on both sides of South Willow Place Stop Sign Location 89 REQUEST FOR CITY COUNCIL ACTION June 6, 2016 Authorize City Engineer Consultant to Expedite CSAH 10 Trail Permit Correspondence Letter Regarding Variance of Trail Placement Within Current County Road Corridor Public Services Originating Department: Craig Eldred, Public Services Director Presented by: Previous Council Action (if any): None Consent Regular Session X Discussion Session Item Type (X only one): RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED (Include motion in proper format.) Adopt Resolution 2016-116; Authorize City Engineer Consultant to Expedite CSAH 10 Trail Permit Correspondence Letter Regarding Variance of Trail Placement Within Current County Road Corridor EXPLANATION OF AGENDA ITEM (Include a description of background, benefits, and recommendations.) As City Council members are aware improvements for extending the current Hilks Lake bituminous trail segment connecting Waconia Parkway North and CSAH 10 for north bound pedestrian use to the Regional Trail system was planned within the current 2016 Infrastructure Improvement Project. Meeting Date: Item Name: Due to extenuating circumstances Carver County Public Works had misplaced the permit application for this proposed improvement and just recently provided comments on the trail improvement project. As a result of their findings Carver County staff desired that the proposed trail be moved outside of the current right of way with a separation of 14.3 lineal feet from the edge of the bituminous turn lane. Current design has the trail 9 feet from the edge of the turn lane. The current design provides a more manageable design, and reduces impacts to private property held by the Hilks Lake Townhome Association, eliminates the need to move XCEL power poles, and construction of approximately 100 plus feet of concrete block wall. As part of the request we have worked with the Carver County Public Works staff and prepared a letter referencing the issues of moving the trail outside of the right of way, and the impacts to the adjacent HOA. (See Attached) In addition the Public Services Director met with the Hilks Lake homeowners regarding the request of Carver County. The HOA members are currently reluctant to work on acquisition of any right of way, but would be in favor if there were to be intersection improvements in the future. Benefits of the variance include reduce construction costs, waive land acquisition costs, and allow future intersection improvement designs which may negate future trail construction cost of the City. If an Urban section were constructed in the future at the intersection of Waconia Parkway North and CSAH 10 the current trail alignment would fall into the current county roadway design standards. However, standards could be changed, and additional costs could be assumed due to intersection modifications. It is staff’s desire for the City Council to approve the attached letter as provided to the Carver County Public Works Department detailing the current design issues, and the potential to work with the County on any necessary improvements if this intersection were to be upgraded, or improved in the future. FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: PIR Budget Budget Information: Budgeted X Non Budgeted Amendment Required Planning Commission Parks and Recreation Board Safari Island Advisory Board Other 90 CITY OF WACONIA RESOLUTION NO. 2016-116 RESOLUTION AUTHORIZING APPROVAL OF CITY ENGINEER CONSULTANT TO EXPEDITE CSAH 10 TRAIL PERMIT CORRESPONDENCE LETTER REGARDING VARIANCE OF TRAIL PLACEMENT WITHIN CURRENT COUNTY ROAD CORRIDOR WHEREAS, one of the City’s Key Outcomes is to “Maintain Multi-Modal Transportation Infrastructure System”; and WHEREAS, Carver County Public Works recently provided comments regarding the Hilks Lake bituminous trail extension improvement project detailing a need for extending it further away from CSAH 10; and WHEREAS, a letter has been prepared by the City Engineer Consultant detailing the restraints for extending the bituminous trail further from CSAH 10; and WHEREAS, future intersection improvements may not warrant the change of distance, and the current Hilks Lake Homeowners Association are willing to work with the City on land acquisition in the future if intersection improvements become warranted; and WHEREAS, it is staff’s recommendation that the draft letter be allowed to be sent to Carver County Public Works detailing the issues and the fact that necessary improvement items would be addressed in the future upon major intersection improvements if and when they may occur. NOW, THEREFORE, BE IT RESOLVED That the City Council of the City of Waconia hereby authorizes approval of City Engineer Consultant to expedite CSAH 10 trail permit correspondence letter regarding variance of trail placement within current county road corridor. Adopted by the City Council of the City of Waconia this 6th day of June, 2016. _______________________________ James P. Sanborn, Mayor Attest: ___________________________ Susan MH Arntz, City Administrator M/ S/ Erickson Bloudek Carrier Ayers Sanborn ________ ________ ________ ________ ________ 91 NOT TO SCALE 9' 17.3' 3.3' 10' 10' 2' 2' 10' 2.2' 3.3' 3:1 2.0% 2.0% 10:1 TYP TYP DITCH WATER STORAGE ON TRAIL & POWER POLES IN TRAIL 125+00 TO 129+65 NOT TO SCALE 13.6' 14.3' DRAINAGE EASEMENT ALTERNATIVE TRAIL LOCATION - TRAIL ADJACENT TO ROW POWER POLE TRANSMISSION LINE EDGE GRAVEL SHOULDER EDGE BIT CENTERLINE EDGE OF THROUGH LANE O 5:1 20:1 TYP POLES AT STA: 126+20 128+20 4:1 T CSAH 10 NORTHBOUND LANE 12.0' 10' 3.3' CSAH 10 TURN LANE 3.3' 0.75' 10' 2' 2' 3:1 TYP 14.3' DRAINAGE EASEMENT NOT TO SCALE ROW POWER POLES IN TRAIL & ROADBASE INTEGRITY ISSUES - DITCH WATER SATURATES INTO ROADWAY BASE DURING SPRING FREEZE/THAW CYCLES 125+00 TO 129+65 12.0' 10' 3.3' 3.3' 3' 3' 3' 10' 2' 5:1 4:1 T DATE TYP REV. KEA DRAWN A. SELLNER 5/13/2016 O 5:1 DESIGNED I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. KENNETH ADOLF 12048 LIC. NO. 2.0% 2.0% 1.0' 3:1 2' 92 CHECKED KEA 3:1 TYP POLES AT STA: 126+20 128+20 CSAH 10 TURN LANE 3 H:V :1 TYP H:\WACA\C12109751\CAD\C3D\Sheets\109751_TYP05.dwg 5/13/16 12:28 pm 20:1 TYP ALTERNATIVE TRAIL LOCATION - DITCH BETWEEN TRAIL & CSAH 10 13.6' TYP POLES AT STA: 126+20 128+20 O 5:1 POWER POLE TRANSMISSION LINE EDGE GRAVEL SHOULDER EDGE BIT CENTERLINE EDGE OF THROUGH LANE 0.25' 4:1 T 2.0% © Bolton & Menk, Inc. 2014 , All Rights Reserved 2.0% 2.0% 2.0% 3:1 CSAH 10 NORTHBOUND LANE TYP 2.0% 1' 4:1 M H:V AX TYP 2' TYP ROW CSAH 10 TURN LANE DRAINAGE EASEMENT POWER POLE TRANSMISSION LINE 125+00 TO 129+65 ROW & 40' CLEAR ZONE REQM'T EDGE GRAVEL SHOULDER EDGE BIT CENTERLINE EDGE OF THROUGH LANE 13.6' CSAH 10 NORTHBOUND LANE TYPICAL SECTION - TRAIL CONNECTION MANKATO, MN FAIRMONT, MN SLEEPY EYE, MN BURNSVILLE, MN WILLMAR, MN CHASKA, MN RAMSEY, MN MAPLEWOOD, MN BAXTER, MN ROCHESTER, MN AMES, IA SPENCER, IA DES MOINES, IA FARGO, ND BY DATE CITY OF WACONIA, MINNESOTA 2016 INFRASTRUCTURE IMPROVEMENT PROJECT SECTION 5 - CSAH 10 TRAIL CONNECTION TYPICAL SECTION - REVIEW OF ALTERNATIVE TRAIL LOCATIONS SHEET 1 OF 1 June x, 2016 Carver County Public Works Dept. Attn: Darin Mielke 11360 Highway 212, Suite 1 Cologne, MN 55322 Re: City of Waconia 2016 Infrastructure Improvements Project CSAH 10 Trail Permit Dear Mr. Mielke: Please find enclosed for your review and approval a completed permit application and a set of revised project plans for the above referenced project. All previous review comments have been completed with the exception of the relocation of the trail. Also enclosed is a cross section exhibit showing the result of alternative trail locations. To follow is a brief explanation of the cross sections shown on this figure. 1. The top typical section is the trail as designed and shown in the attached plans. This location avoids the power poles and allows for adequate capacity in the ditch outside of the trail. This ditch is able to be contained within the existing D&U easement area and does not affect the existing steep slope. 2. The middle typical section is with the trail relocated to the edge of the right-of-way and approximately matching the existing elevations. This option conflicts with the power poles and does not allow for adequate ditch capacity unless steepening the side slope of the road or allowing water to pond on the trail. 3. The bottom typical section is with the trail relocated to the edge of the right-of-way and elevating it to allow for the construction of the ditch between the trail and the road. This option still conflicts with the power poles and results in significant amount of fill / earthwork. 4. A fourth option showing the trail outside of the power poles is not shown. We have determined that obtaining the necessary easement or right-of-way is not feasible after discussions with the adjacent property owner. Also, this option would result in impacting the existing steep slope resulting in increased grading and retaining wall costs. Please consider approval of this important trail segment as designed. It is anticipated that this segmented would be reconstructed in the future when highway intersection improvements are completed. Construction of the project is anticipated to begin in July or August. Please let me know if you have any questions or if you require any additional information on this project. 93 Respectfully Submitted, BOLTON & MENK, INC. Jake Saulsbury, P.E. Cc: Craig Eldred, Public Services Director Jeff Evans, Carver County Public Works Enclosures 94
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