SDI5238P18 - Oil India Limited

SDI5238P18 - Oil India Limited
ANNEXURE-II
OIL INDIA LIMITED
(A Government of India Enterprise)
P.O. Duliajan-786602, Assam, India
E-mail: [email protected]
INVITATION FOR BID
NATIONAL COMPETITIVE BID
OIL INDIA LIMITED invites National Competitive Bid (NCB) through its e-procurement portal
https://etender.srm.oilindia.in/irj/portal for the following items:
E-Tender No.
SDI5238P18
EOI/SAFETYBOOTS/2017
Bid Closing /
Opening Date
31.08.2017
CCTV SURVEILLANCE SYSTEM- 1 NO
17.08.2017
SAFETY LEATHER BOOTS
Item
Tender fee (Non-refundable): Rs 1,000.00 (to be paid online only); Bid Closing/Opening Time: (11 Hrs.)
IST/(14 Hrs.) IST; Period of sale of documents: Till one week prior to bid closing date. The complete bid
documents and details for purchasing bid documents, participation in E-tenders are available on OIL’s eprocurement portal https://etender.srm.oilindia.in/irj/portal as well as OIL’s website www.oil-india.com.
NOTE: All addenda, Corrigenda, time extension etc. to the tenders will be hosted on above website and eportal only and no separate notification shall be issued in the press. Bidders should regularly visit above website
and e-portal to keep themselves updated.
OIL INDIA LIMITED
(A Government of India Enterprises)
PO : Duliajan – 786602
Assam (India)
TELEPHONE NO. (91-374) 2808719
FAX NO: (91-374) 2800533
Email: [email protected] ; [email protected]
FORWARDING LETTER
Tender No.
: SDI5238P18 DT: 13.07.2018
Tender Fee
: Rs 1,000.00
Bid Security
: Applicable
Bidding Type
: SINGLE STAGE TWO BID SYSTEM
Tender Type
: Open Tender
Bid Closing / Opening on
: As mentioned in the e-portal
Performance Security
: Applicable
Integrity Pact
: Applicable
OIL invites Bids for Procurement, Installation & Commissioning and AMS of CCTV
Surveillance System (Qty: 1 No.) through its e-Procurement site under SINGLE STAGE
TWO BID SYSTEM. The bidding documents and other terms and conditions are available at
Booklet No. MM/LOCAL/E-01/2005 for E-Procurement of Indigenous Tenders. The prescribed
Bid Forms for submission of bids are available in the Technical RFx -> External Area - > Tender
Documents
The general details of tender can be viewed by opening the RFx [ Tender] under RFx and
Auctions. The details of items tendered can be found in the Item Data and details uploaded under
Technical RFX.
The tender will be governed by:
a)
For technical support on various matters viz. Online registration of vendors,
Resetting of Passwords, submission of online bids etc, vendors should contact OIL’s
ERP MM Deptt at following: Tel Nos = 0374-2807178, 0374-2807171 , 0374-2807192.
Email id = [email protected]
b)
OIL’s office timings are as below:
Monday – Friday
Saturday
Sunday and Holidays
Time (in IST)
07.00 AM to 11.00 AM; 12.30 PM to 03.30
PM
07.00 AM to 11.00 AM
Closed
Vendors should contact OIL officials at above timings only.
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OIL Bank Details :
Bank Details of Beneficiary a Bank Name STAE BANK OF INDIA b Branch Name Duliajan c Branch Address Duliajan, Dist-Dibrugarh d Banker Account No. 10494832599 e Type of Account Current Account f IFSC Code SBIN0002053 g MICR Code 786002302 h SWIFT Code SBININBB479 i Contact No. 9435554859 j Contact Person Name Mr. K.L.K.Banik, AGM k Fax No. 0374-2802729 l Email Id [email protected]
c)
“General Terms & Conditions” for e-Procurement as per Booklet No. MM/LOCAL/E01/2005 for E-Procurement of Indigenous Tenders.
d)
Technical specifications and Quantity as per Annexure – 1A.
e)
The prescribed Bid Forms for submission of bids are available in the Technical RFx ->
External Area - > Tender Documents.
f)
Amendments to the NIT after its issue will be published on OIL’s website only. Revision,
clarification, addendum, corrigendum, time extension etc. to the tender will be hosted on
OIL website only. No separate notification shall be issued in the press. Prospective bidders
are requested to visit website regularly to keep themselves updated.
g)
Any sum of money due and payable to the contractor (including Security Deposit
refundable to them) under this or any other contract may be appropriated by Oil India
Limited and set-off against any claim of Oil India Limited (or such other person or persons
contracting through Oil India Limited) for payment of sum of money arising out of this
contract or under any other contract made by the contractor with Oil India Limited (or such
other person or persons contracting through Oil India Limited).
h)
Bidder are advised to fill up the Technical bid check list (Annexure EEE) and Response
sheet (Annexure FFF) given in MS excel format in Technical RFx -> External Area - >
Tender Documents. The above filled up document to be uploaded in the Technical
Attachment. For details please refer “Vendor User Manual” / “NEW INSTRUCTIONS”
==============
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1.0 Vendors having OIL’s User ID & password may pay Tender Fee on-line through OIL’s
electronic Payment Gateway upto one week prior to the Bid closing date (or as amended in
e-portal).
Vendors who do not have OIL’s User ID & password, may generate User ID & password
online by the Vendor by using the link for supplier enlistment given in OIL’s e-tender
portal and then pay Tender Fee on-line through OIL’s electronic Payment Gateway upto
one week prior to the Bid closing date (or as amended in e-portal).
No physical tender documents will be provided. Details of NIT can be viewed using “Guest
Login” provided in the e-Procurement portal. The link to e-Procurement portal has been
also provided through OIL’s web site www.oil-india.com.
NOTE:
In case of MSE/PSUs/ Govt. Bodies / eligible institutions etc., they shall apply to DGMMaterials, Oil India Limited, P.O. Duliajan, Assam-786602 for waiver of Tender Fee upto one
week prior to the Bid closing date (or as amended in e-portal).
2.0 The tender is invited under SINGLE STAGE-TWO BID SYSTEM. The bidders are
required to submit both the “TECHNO-COMMERCIAL UNPRICED BID” and “PRICED
BID” through electronic format in the OIL’s e-Tender portal within the Bid Closing Date and
Time stipulated in the e-Tender.
2.1
Please ensure that Technical Bid / all technical related documents related to the
tender are uploaded in the RFx Information > Technical Attachment only. The “TECHNOCOMMERCIAL UNPRICED BID” shall contain all techno-commercial details except the
prices. Please note that no price details should be uploaded in Technical RFx Response.
2.2
The “PRICE BID” must contain the price schedule and the bidder’s commercial terms
and conditions. For price upload area , please refer “NEW INSTRUCTIONS”
2.3
Offer not complying with above submission procedure will be rejected as per Bid
Rejection Criteria mentioned in Annexure-CCC.
3.0 Please note that all tender forms and supporting documents are to be submitted through
OIL’s e-Procurement site only except following documents which are to be submitted
manually in sealed envelope super scribed with Tender no. and Due date to DGMMaterials, Materials Department, Oil India Limited, Duliajan - 786602, Assam on or
before the Bid Closing Date and Time mentioned in the Tender.
a) Original Bid Security
b) Detailed Catalogue (if any)
c) Any other document required to be submitted in original as per tender
requirement
All documents submitted in physical form should be signed on all pages by the authorised
signatory of the bidder and to be submitted in Duplicate.
4.0 Benefits to Micro & Small Enterprises (MSEs) as per OIL’s Public Procurement Policy
for Micro and Small Enterprises (MSEs) shall be given. Bidders are requested to go
though ANNEXURE – I of MM/LOCAL/E-01/2005 for E-Procurement of Indigenous
Tenders for more details. MSE bidders are exempted from submission of Tender Fees
and Bid Security/Earnest Money provided they are registered for the items they intend
to quote.
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5.0 Bidders are requested to examine all instructions, forms, terms and specifications in the bid.
Failure to furnish all information required as per the NIT or submission of offers not
substantially responsive to the bid in every respect will be at the bidders risk and may result
in rejection of its offer without seeking any clarifications.
6.0 Bidders must ensure that their bid is uploaded in the system before the tender closing date
and time. Also, they must ensure that above documents which are to be submitted in a sealed
envelope are also submitted at the above mentioned address before the bid closing date and
time failing which the offer shall be rejected.
7.0 Bid must be submitted electronically only through OIL’s e-procurement portal. Bid
submitted in any other form will be rejected.
8.0 SINGLE STAGE TWO BID SYSTEM shall be followed for this tender and only the
PRICED-BIDS of the bidders whose offers are commercially and technically acceptable shall
be opened for further evaluation.
9.0 a) The Integrity Pact is applicable against this tender. Therefore, please submit the
Integrity Pact document duly signed along with your quotation as per BRC. OIL shall
be entering into an Integrity Pact with the bidders as per format enclosed vide
Annexure DDD of the tender document. This Integrity Pact proforma has been duly
signed digitally by OIL’s competent signatory. The proforma has to be submitted by
the bidder (along with the technical bid) duly signed (digitally) by the same signatory
who signed the bid, i.e., who is duly authorized to sign the bid. Uploading the Integrity
Pact with digital signature will be construed that all pages of the Integrity Pact has been
signed by the bidder’s authorized signatory who sign the Bid. If any bidder refuses to
sign Integrity Pact or declines to submit Integrity Pact with the offer, their bid shall be
rejected straightway.
b) The name of the OIL’s Independent External Monitors at present are as under:
SHRI RAJIV MATHUR, IPS (Retd.)
Former Director, IB, Govt. of India,
e-Mail ID : [email protected]
SHRI SATYANANDA MISHRA, IAS (Retd.)
Former Chief Information Commissioner &
Ex-Secretary, DOPT, Govt. of India
E-Mail ID : [email protected]
10.0 The tender shall be governed by the Bid Rejection & Bid Evaluation Criteria given in
enclosed Annexure-CCC. However, if any of the Clauses of the Bid Rejection Criteria /
Bid Evaluation Criteria (as per Annexure-CCC) contradict the Clauses of the tender and /
or “General Terms & Conditions” as per Booklet No. MM/LOCAL/E-01/2005 for EProcurement of Indigenous Tenders elsewhere, those in the BEC / BRC shall prevail.
11.0 To ascertain the substantial responsiveness of the bid OIL reserves the right to ask the
bidder for clarification in respect of clauses covered under BRC also and such clarifications
fulfilling the BRC clauses in toto must be received on or before the deadline given by the
company, failing which the offer will be summarily rejected.
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12.0 Please do refer the User Manual provided on the portal on the procedure How to create
Response for submitting offer.
13.0 If Bank Guarantee is submitted towards ‘Bid Security’, then bidders have to ensure that
the Bank Guarantee issuing bank indicate the name and detailed address (including e-mail) of
their higher office from where confirmation towards genuineness of the Bank Guarantee can
be obtained.
14.0 Bidders should refer to the Annexure-BBB for the Taxes and Duties clauses under
GST regime.
15.0 Price Breakup:
Bidders should submit the price breakup of all the items as per “Annexure HHH” which has
been uploaded under “Notes & Attachments” > “Attachments” as shown below. The price
breakup “Annexure HHH” should be filled up, signed and uploaded under “Notes &
Attachments” > “Attachments” only. The filled up price breakup of all the items should
not be uploaded in Technical Attachment.
Please do refer “NEW INSTRUCTION TO BIDDER FOR SUBMISSION” for the above two
points and also please refer “ New Vendor Manual (effective 12.0.2017) ” available in the
login Page of the OIL’s E-tender Portal.
Page 5 of 6
Click here for
the New
Manual &
Instruction
NOTE:
Bidders should submit their bids (preferably in tabular form) explicitly mentioning
compliance / non compliance to all the NIT terms and conditions of NIT.
Yours Faithfully
Sd( A J SARMAH)
MANAGER MATERIALS (IP)
FOR : DGM-MATERIALS
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Annexure - CCC
Tender No & Date: SDI5238P18 DT: 13.07.2018
BID REJECTION CRITERIA (BRC) / BID EVALUATION CRITERIA (BEC)
The following BRC/BEC will govern the evaluation of the bids received against this tender. Bids
that do not comply with stipulated BRC/BEC in full will be treated as non responsive and such
bids shall prima-facie be rejected. Bid evaluation will be done only for those bids that pass
through the “Bid Rejection Criteria” as stipulated in this document.
Other terms and conditions of the enquiry shall be as per General Terms and Conditions vide
MM/LOCAL/E-01/2005 for E-Procurement of Indigenous Tenders. However, if any of the
Clauses of the Bid Rejection Criteria / Bid Evaluation Criteria (BRC / BEC) contradict the Clauses
of the tender or MM/LOCAL/E-01/2005 elsewhere, those in the BRC / BEC shall prevail.
Criteria
1.0 BID REJECTION CRITERIA (BRC):
The bid shall conform generally to the specifications, terms and conditions given
in this document. Notwithstanding the general conformity of the bids to the
stipulated specifications, the following requirements will have to be particularly
met by the Bidders without which the same will be considered as non-responsive
and rejected.
A) TECHNICAL:
1.0 The bidder shall be an Original Equipment Manufacturer (OEM) of the IP
Camera, NVR & VMS Software or shall be an authorized agent / dealer /
distributor / supply house of an Original Equipment Manufacturer of the IP
Camera, NVR & VMS Software. In case bidder is an authorized agent / dealer /
distributor / supply house of an Original Equipment Manufacturer then bidder
has to submit valid authorization letter / dealership certificate with warranty /
guarantee back up from the principal (OEM). Copy of authorization letter /
dealership certificate with warranty / guarantee back up from the principal
(OEM) shall be submitted along with the technical bid.
2.0 Bidder must have experience of executing at least 01 (one) SIMILAR
order of value Rs. 56.36 Lakhs in previous 05 (five) years reckoned from the
original bid closing date.
Notes to Clause 2.0:
i) "SIMILAR order" mentioned above implies experience in supply, installation
& commissioning of CCTV surveillance system in any of the following.
a) Central/State Govt. Organisation
OR
b) Public Sector Undertaking
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Complied /
Not
Complied.
(Remarks if
any)
OR
c) Public Limited Companies
ii) The bidder shall submit following documents in support of his previous
supply experience as applicable:
a) Copy(ies) of Purchase Order(s) / Contract document(s) and
b) Any one or combination of the following documents that confirms the
successful execution of each of the purchase order(s) / contract(s) –
- Completion report / performance certified from the clients,
- Consignee Receipted Delivery Challans
- Central Excise Gate Pass / Tax Invoices issued under relevant rules of Central
Excise / VAT.
Any other documentary evidence that can substantiate the successful
execution of each of the Purchase Order(s) / contract(s) cited above.
iii) If the prospective bidder is executing SIMILAR work which is still running
and the contract value executed as on the original bid closing date is equal to or
more than the minimum prescribed value in the BRC such experience will also
be taken in to consideration provided that the bidder has submitted satisfactory
work execution certificate issued by end user.
iv) SIMILAR work executed by a bidder for its own organization / subsidiary
will not be considered as experience for the purpose of meeting BRC.
3.0 All items shall be sourced from a single vendor. Bidders not quoting for all
items in the NIT will be rejected.
4.0 Delivery schedule:
Delivery of equipment: Within 3 months from the date of placement of PO.
Installation & Commissioning: Within 6 months from the date of intimation by
OIL.
B) FINANCIAL:
a) Annual Financial Turnover of the bidder during any of preceding 03 (three)
financial / accounting years from the original bid closing date should be at least
Rs. 56.36 Lakhs.
b) Net Worth of the firm should be Positive for preceding financial /
Accounting year (FY=2016-2017).
Note -For (a) & (b):
Considering the time required for preparation of Financial Statements, if the last
date of preceding financial / accounting year falls within the preceding six
months reckoned from the original bid closing date and the Financial Statements
of the preceding financial / accounting year are not available with the bidder,
then the financial turnover of the previous three financial / accounting years
excluding the preceding financial / accounting year will be considered. In such
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cases, the Net worth of the previous financial / accounting year excluding the
preceding financial / accounting year will be considered. However, the bidder
has to submit an affidavit/undertaking certifying that ‘the balance sheet/Financial
Statements for the financial year ….....…… (As the case may be) has actually
not been audited so far’.
Notes:
a) For proof of Annual Turnover & Net worth any one of the following
document must be submitted along with the bid:i)
A certificate issued by a practicing Chartered Cost Accountant (with
Membership Number and Firm Registration Number), certifying the
Annual turnover & Net worth as per format prescribed in ANNEXURE-J.
OR
ii)
Audited Balance Sheet along with Profit & Loss account.
b) In case the bidder is a Central Govt. Organization/PSU/State Govt.
Organization/Semi-State Govt. Organization or any other Central/State Govt.
Undertaking, where the auditor is appointed only after the approval of
Comptroller and Auditor General of India and the Central Government, their
certificates may be accepted even though FRN is not available. However, bidder
to provide documentary evidence for the same.
C) COMMERCIAL:
i) Validity of the bid shall be minimum 120 days from the Bid Closing Date.
ii) Bid security:
The bid must be accompanied by Bid Security of Rs. 2,60,000.00 in OIL's
prescribed format as Bank Guarantee in favour of OIL. The Bid Security may be
submitted manually in sealed envelope superscribed with Tender no. and Bid
Closing date to Head Materials, Materials Department, Oil India Limited,
Duliajan- 786602, Assam on or before the Bid Closing Date and Time
mentioned in the Tender. The Bank Guarantee towards Bid Security shall be
valid for 7 months from Bid closing date. (i.e. upto 31.03.2018).
Bid Security may also be paid online on or before the Bid Closing Date and
Time mentioned in the Tender.
If bid security in ORIGINAL of above mentioned Amount and Validity is
not received or paid online within bid closing date and time, the bid
submitted through electronic form will be rejected without any further
consideration.
For exemption for submission of Bid Security, please refer Clause No. 8.16 of
General Terms and Conditions vide MM/LOCAL/E-01/2005 for E-Procurement
of Indigenous Tenders.
The format of Bank Guarantee towards Bid Security (Annexure – VII) has
been amended to Annexure – VII (Revised) and bidders should submit
Bank Guarantee towards Bid Security as per Annexure – VII (Revised)
only.
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iii) Bids are invited under “Single Stage Two Bid System”. Bidders have to
submit both the “Techno-commercial Unpriced Bids” and “Priced Bids” through
electronic form in the OIL’s e-Tender portal within the bid Closing date and time
stipulated in the e-tender. The Techno-commercial Unpriced bid is to be
submitted as per scope of works and Technical specification of the tender and
the priced bid as per the online Commercial bid format. For details of submission
procedure, please refer relevant para of General Terms and Conditions vide
MM/LOCAL/E-01/2005 for E-Procurement of Indigenous Tenders. Any offer
not complying with the above shall be rejected straightway.
iv) Performance Security:
The successful bidder shall submit Performance Security as given below:
a) 1st Performance Security @ 10% of PO value (for CCTV System +
Installation & Commissioning) shall be submitted within 30 days of receipt of
the formal purchase order. The Performance Security shall be valid for the entire
period of Warranty of 3 year from the date of successful installation &
commissioning plus 3(three) months.
b) 2nd Performance Security @ 10% of 4 years AMS value shall be submitted
before expiry of 1st Performance Security. The Performance Security shall be
valid for the entire AMC period of 4 years plus 3(three) months.
Bidders should undertake in their bids to submit Performance Security as stated
above.
The Performance Security shall be in any one of the following forms :
(a) A Bank Guarantee in the prescribed OIL’s format valid for 3(three) months
beyond the Warranty period indicated in the Purchase Order /contract agreement.
The validity requirement of Performance Security is assuming despatch
within stipulated delivery period and confirmation to all terms and
conditions of order. In case of any delay in despatch or non-confirmation to
all terms and conditions of order, validity of the Performance Security is to
be extended suitably as advised by OIL.
v) The prices offered will have to be firm through delivery and not subject to
variation on any account. A bid submitted with an adjustable price will be treated
as non-responsive and rejected.
vi) Bids received after the bid closing date and time will be rejected. Similarly,
modifications to bids received after the bid closing date & time will not be
considered.
vii) All the Bids must be Digitally Signed using “Class 3” digital certificate with
Organisation’s name (e-commerce application) as per Indian IT Act obtained
from the licensed Certifying Authorities operating under the Root Certifying
Authority of India (RCAI), Controller of Certifying Authorities (CCA) of India.
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The bid signed using other than “Class 3 with Organisation’s Name” digital
certificate, will be rejected.
viii) Technical RFx Response folder is meant for Technical bid only. Therefore,
No price should be given in Technical RFx Response folder, otherwise the offer
will be rejected.
ix) Price should be maintained in the “online price schedule” only. The price
submitted other than the “online price schedule” shall not be considered.
x). A bid shall be rejected straightway if it does not conform to any one of
the following clauses:
(a) Validity of bid shorter than the validity indicated in the Tender.
(b) Original Bid Security not received within the stipulated date & time
mentioned in the Tender.
(c) Bid Security with (i) Validity shorter than the validity indicated in
Tender and/or (ii) Bid Security amount lesser than the amount indicated in
the Tender.
(d) In case the Party refuses to sign Integrity Pact.
(e) Annual Turnover of a bidder lower than the Annual turnover mentioned
in the Tender.
NOTE: FOR CLAUSE NOS. C(ii) & C(iv) OF BID SECURITY/EMD AND
PBG.
To incorporate as a Note to the Clauses on Bid Security/EMD and PBG:
The bidders/successful bidders are requested to advise the Bank Guarantee
issuing bank to comply with the following and ensure to submit, the receipt of
the copy of SFMS message as sent by the issuing bank branch, along with the
original bank guarantee in Oil's tender issuing office:
The bank guarantee issued by the bank must be routed through SFMS platform
as per following details:
(i)
"MT 760 / MT 760 COV for issuance of bank guarantee.
(ii)
"MT 760 / MT 767 COV for amendment of bank guarantee
The above message/intimation shall be sent through SFMS by the BG issuing
bank branch to Axis Bank, Duliajan Branch, IFS Code - UTIB0001129, Branch
Address - AXIS Bank Ltd, Duliajan Branch, Daily Bazar, Jyotinagar, Duliajan,
District - Dibrugarh, PIN- 786602
2.0 BID EVALUATION CRITERIA (BEC)
The bids conforming to the terms and conditions stipulated in the tender and
considered to be responsive after subjecting to the Bid Rejection Criteria as well
as verification of original of any or all documents/ documentary evidences
pertaining to BRC, will be considered for further evaluation as per the Bid
Evaluation Criteria given below.
A) TECHNICAL:
i) The total quoted cost of equipment, installation and commissioning and
Annual Maintenance Services (4 years) will be considered for evaluation of
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technically acceptable bids.
B) COMMERCIAL:
i) To evaluate the inter-se-ranking of the offers, Assam Entry Tax on purchase
value will be loaded as per prevailing Govt. of Assam guidelines as applicable
on bid closing date. Bidders may check this with the appropriate authority while
submitting their offer.
ii) Priced bids of only those bidders will be opened whose offers are found
technically acceptable. The technically acceptable bidders will be informed
before opening of the "priced bid".
iii) A job executed by a bidder for its own organization / subsidiary cannot
be considered as experience for the purpose of meeting BEC.
iv) To ascertain the substantial responsiveness of the bid OIL reserves the right
to ask the bidder for clarification in respect of clauses covered under BRC also
and such clarifications fulfilling the BRC clauses in toto must be received on or
before the deadline given by the company, failing which the offer will be
summarily rejected.
NOTE:
Bidders should submit their bids (preferably in tabular form) explicitly mentioning
compliance / non compliance to all the terms and conditions of NIT.
-----xxxx-----
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ANNEXURE-IA
TECHNICAL SPECIFICATIONS WITH QUANTITY
Tender No & Date: SDI5238P18 DT: 13.07.2018
Complied /
Not
Complied.
(Remarks if
any)
ITEM NO. 10
CCTV SURVEILLANCE SYSTEM FOR FIELD ENGINEERING DEPARTMENT
(QTY = 1 NO)
1.0 Supply Of CCTV Surveillance System for the following three numbers of Installations of
Field Engineering Department of Oil India Limited at Duliajan :
i) ICE-Shop
ii) Central Work-Shop
iii) Water Treatment Plant No
ITEM NO. 20
INSTALLATION & COMMISSIONING ( QTY = 01 AU)
ITEM NO. 30
AMS FOR 04 YEARS ( QTY = 01 AU)
SPECIAL TERMS AND CONDITIONS :
I) PREAMBLE : Oil India Limited (OIL) is a premier Indian National Oil company under the administrative
control of Ministry of Petroleum and Natural Gas, Govt. of India, engaged in the business of exploration,
development and production of crude oil and natural gas, transportation of crude oil and production of LPG
intends.
Field Engineering Department of Oil India Limited intents to install CCTV Surveillance System for its
following three numbers of installations on a turnkey basis. All the three installations are connected through
OIL's intranet. The office of the Field Engineering Department is within the Industrial Area of Oil India Limited
at Duliajan.
A. ICE-Shop: This is within the Industrial Area of Oil India Limited and within a distance of 100 meters for the
Field Engineering Office. The layout of the ICE-Shop is enclosed. CCTV Surveillance System is to be installed
to cover the New ICE-Shop, Fuel Room No1, Fuel Room No2, Magneto Room, Battery Room, Storage Go
down, Old ICE-Shop & to cover the area around the ICE-Shop area.
B. Central Work-Shop: This is within the Industrial Area and within a distance of 200 meters from the Field
Engineering Office. The layout of the Central Work-Shop is enclosed. CCTV Surveillance System is to be
Page 1 of 21 installed at the New & Old Heavy Fitting Shop, Pipe Shop, Welding Shop, Black Smithy Shop, Pipe-Shop,
Yard, Receiving Section & to cover areas around the Central work-Shop.
C. Water Treatment Plant: The Water Treatment Plant is situated at Tipling at a distance of 5 Km from the
Industrial Area of Oil India Limited. The layout of the Water Treatment Plant is enclosed. CCTV Surveillance
System is to be installed at the Entry Gate, Pump House, Chemical Loading Area, Chemical dosing Area, Filter
House, pre Settler Area, Chlorifucalator No1 & No2 ,and laboratory Area.
Note: (i) The aforementioned Surveillance points are the minimum requirement for installation of CCTV
Surveillance System. There may be total two or three more additional areas within the three installations where
CCTV Surveillance System may be required. Bidders to take note of the same.
II) Display: The images are to be displayed as below:
A.0) The images of the surveillance system of all the three installations are to be displayed centrally in 2 Nos of
DGM-FE's room. The DGM's -FE's rooms are at the Field Engineering Office within the Industrial Area. The
images are to be displayed on a color LED monitor to be supplied by the Vendor.
B.0) A total of 20 to 25 viewers should have access to view the images in their office PCs.
Out of these 20 to 25 viewers, (i) In ICE-Shop, three or four viewers shall be within the installations.(ii) In
Central work-Shop, five to six viewers shall be within the installation. (iii) In Water Supply Station, four to five
viewers shall be within the installations. Rest of the viewers shall be in the Field Engineering Office within the
Industrial Area.
C.0) The images are to be displayed through OIL Intranet. The user's shall be allocated passwords through
which the images can be viewed.
III) Pre-bid Survey of CCTV Surveillance System:
Prospective bidders may carry out a reconnaissance of the Installations to ascertain the BOM to be quoted at
their own cost and arrangement. Field Engineering Department may be contacted before the bidder's personnel
arrive to carry out the survey.
IV) Scope of Work for Installation of the Surveillance System:
The successful bidder will be responsible for implementing the entire project on a turnkey basis. The jobs to be
carried out by the successful bidder are:
1. Set up a single-mode fiber optic network to connect the CCTV cameras at Water Treatment Plant (Tipling),
ICE_Shop and Central workshop to the control room to be setup within each installation. This will include:
a) Trenching,
b) Conduiting through HDPE pipes (underground).
c) Conduiting through GI pipes from ground level to junction box.
d) Laying of FO cable.
e) The cable route must be properly marked with concrete markers at every 30 metres. The text to be written on
each marker will be finalized at the time of implementation.
2. Install and set up the CCTV cameras as per the list.
Page 2 of 21 3. Set up the three individual control room for CCTV with all necessary monitoring facilities. These individual
control rooms shall be in individual installation.
a) Necessary servers and storage facilities to record all video footage with redundancy to ensure round-theclock availability of the system
b) Display screens for real-time viewing of video footage and also viewing of footage already recorded.
c) UPS as per detailed BoM
4. This will also include onsite training of OIL personnel.
5. Warranty support of all supplied equipment and software for 3 years.
6. AMS of supplied equipment and software for a period of four (4) years after the expiry of the warranty
period.
7. Replacement of all defective equipment during warranty and AMS periods.
8. Supply of all hardware, software and any required accessories to complete the entire project.
9. Deputing one support engineer and two technician onsite at Duliajan on requirement basis by OIL during
warranty.
10. If OIL requires any new location under the surveillance during warranty period, the vendor must supply and
install the additional items at the same rates and under same terms and conditions.
11. The CCTV system must have the facility to connect over network to the DGM's control room in Field
Engineering Department. The camera footage must be saved locally in the NVR at each location and the DGM's
control room must have the capability and provision to pull/ access the saved data over the network.
12. All electrical power supply jobs required to provide power to the equipment at each location will be the
responsibility of the successful bidder.
13. Continuous power supply to CCTV needs to be rectified when necessary. All spares including poles, cables,
MCB, RCD, plug sockets etc. required for rectification shall be supplied, installed and commissioned by the
vendor.
14.If maintenance is required at the power tapping point from OIL's installations, the vendor's personnel will
inform Electrical Engineering Department and ask for shutdown.
15. The bidder or Sub-Contractor engaged by the bidder for electrical work must have valid Electrical
Contractor License issued by state Electrical Licensing Board, Assam or appropriate authority of State/Central
govt
16. The personnel working in the electrical circuit shall have valid wireman/electrician permit issued or
recognized by State Licensing Board, Govt of Assam.
17. While working in the electrical circuit including poles and cables, the vendor's personnel shall use PPE and
follow all safety practices as per CEA regulations.
18. The tools and tackles, transportation etc. required for operation and maintenance of the entire system shall
be arranged by the vendor.
V) General Terms and Conditions:
1. Bidders must have designated office/ single point of contact in Assam.
2. The bidder must submit the Manufacturer's Authorisation Form (MAF) for the quoted Cameras, NVR,
NVMS, Industrial grade PoE Switch, UPS and Cisco switches.
3. All types of Cameras, NVR and NVMS must be from same OEM.
4. The successful bidder must follow all safety norms prescribed by OIL while carrying out the job.
Page 3 of 21 5. The successful bidder has to obtain necessary security passes, etc. for his personnel to enter the worksites.
OIL shall facilitate the process.
6. Successful bidder has to arrange for all necessary tools, measuring equipment for carrying out the job.
7. Successful bidder has to arrange for their own accommodation and transport during implementation, warranty
and AMS periods.
VI) Terms & Conditions for the Electrical Component of this project:
1. The supplier must possess valid electrical contractor license from the appropriate Govt. (Central/State)
authority or else must have tie-up with an Electrical Firm having the requisite electrical contractor license. The
said tie up shall remain valid till completion of installation and commissioning of the CCTV Surveillance
System.
Electrical Part: Special Terms and Conditions:
1. Available power supply from OIL's installations: 230 V, AC, 50HZ, single phase. Power shall be fed to the
UPS through an isolating device having, overload, short circuit and earth leakage protection for the safety of
devices and lives. Power will be available in a single point.
2. Voltage, frequency and phase available will be 230V, 50 Hz, single phase. The party will make appropriate
arrangement like increasing the size of cable, step up devices etc. for getting required quality of power for
camera devices.
3. On finalization of the Order, the party along with electrical personnel will visit the locations and finalize the
electrical plan for underground cable trench or overhead stringing of cables and other electrical works. The
supplier will prepare the plan and get it approved from Electrical Engineer in Charge before starting of
electrical works.
4. The make and model of electrical items shall be as mentioned in the tender or approved by Electrical
Engineer in Charge.
5. The party will tap power from nearest OIL installation in a single point. Power may be available in an
outdoor unit like feeder pillar, overhead line etc. In that case the party shall have to mount the isolating device
with overload, short circuit and earth leakage protection in an IP 65 enclosure. The box shall be fixed in a safe
place. The cable shall be connected using appropriate size lugs and glanding have to be done at cable
entry/outgoing point with appropriate size gland.
6. In case power is available in an indoor installation, in that case also isolating device shall be mounted in an
enclosure of IP 43. All cable connection shall be done using lug, glands etc.
7. Underground cable laying procedure:
a) The normal size of the trench will be 45 cms. wide and depth of 75 cms. The bottom of the trench must be
labelled and properly dressed. Any change in the above mentioned size shall be instructed by the Engineer- in Charge. Cable shall be laid through GI pipe and buried in the trench.
b) Bricks shall be placed crosswise (irrespective of one or more cables laid in the trench pit) over the cable
/cables as well as the entire pit as per instructions. There shall be at least ten bricks in every 1150 mm long
normal trench and covering the entire cable/cables (brick size 230mm x 115mm). The bricks should be placed
close to each other without any gap. Broken bricks shall not be allowed to use.
Page 4 of 21 c) After the bricks have been laid the trench shall be filled back with earth (cut earth from the trench) and
rammed properly in layers of 25 cms.
d) Cable route markers shall be fixed as per instructions.
8. Overhead cable stringing:
i) In case of tapping power from overhead electrical line, termination from overhead line to the incomer
isolating device i.e power tapping shall be done by OIL. However all materials like 3X6 sqmm PVCA
Aluminium cable, U clip, binding wire, cable gland and lugs, required for termination/connection from
overhead line to incomer RCBO shall be supplied by the party.
ii) Supply, erection, concreting of pole base as per CPWD standard and stringing of cable in the 9 mtr step pole
is in the scope of the party.
iii) Electrical Poles shall have following specification :
STEEL TUBULAR POLES FOR OVERHEAD LINE 9 mtrs Long Steel stepped Tubular Poles, conforming to
IS: 2713 (Part-I&II)-1980 with the following specifications:
1) Designation: 410 SP-30
2) Material of construction: Conforming to grade Yst 240 of IS:1161-1979
3) Corrosion Protection: Pole planting depth should be coated with Bituminous paint as per IS: 1580-1968 and
rest of the Pole length be painted with 1(one) coat of red oxide primer as per IS: 2074-1979.
4) Earthing Arrangement: Each Pole should be provided with a through hole of 14mm diameter at a height of
300 mm above the planting depth.
5) Base Plate: Mild steel Base plate of 300mmx300mmx6mm size should be welded to the bottom of the each
Pole as per IS: 2713.
6) Tests and test certificates: Tests as per IS: 2713, 228(for sulphur & phosphorus content), 1894 (for finished
poles) should be carried out on the Poles and relevant certificates should be sent along
with the materials.
7) Markings: Pole designation, manufacturer's identifications mark and year of manufacture should be mark on
each Pole as per IS: 2713.
Pole shall be comprises with Angle Iron Cross arm of suitable size to fix the cable.
8) Planting depth of poles shall be : 1.8 metre for 9 metre long pole. The planting depth of the pole shall be as
per DSR 2012 11.3 and with cement concrete 1:3:6 (1 cement : 3 coarse sand : 6 graded stone aggregate 40 mm
nominal size) foundation including excavation and refilling etc. as required.
9) Supplying and erection of stay set complete (galvanised) with 19/20 mm dia X 1.8 metres long stay rod,
anchor plate of size 45 cm X 45 cm X 7.5 mm, thimble, stay clamps, bow lightener, 3/8" SWG G.I. stay wire
foundation including excavation and refilling etc. as required.
10. 2" GI pipe for cable entry. GI pipe shall be fixed on the pole where cable shall be taking in and taking out
to/from the cable trench. Cable shall be passed through the GI pipe and entered in the trench and out of the
trench through the pipe. Pipe shall be attached with the pole by using clamp with nut & bolts. Make of GI
pipe: Tata/Jindal
11. Stringing of overhead cable. 6 SWG GI wire and the 3x 4.0 mmsq or 3X6.0 mmsq Copper PVCA cable
shall be bound by using binding wire and wrap with black adhesive tape. Binding shall be done in the cable
with GI wire at a distance of .75 CM .Binding distance shall be uniform for entire length of cable. Binding shall
be tight to carry the load of cable during stringing. Stringing of cable shall be done from one pole to another and
carry on if required.
12. All electrical items and works are to guaranteed for one year from the date of commissioning
13. The party shall submit the following details after commission:
i) Location wise electrical schematic diagram showing make, model, rating of electrical items with
quantity/length.
Page 5 of 21 ii) The party shall submit test reports signed by a person having valid electrical supervisory license of
competency.
14. All materials required for cable trench and stringing on poles are in the scope of supplier.
SPECIAL NOTES:
1. Party shall supply the items as per requirement in the field.
2. The party shall have valid Electrical Bidder License issued or recognized by appropriate Govt. authority. In
case license expires during contract period the same shall be renewed by the party. The contract shall be
terminated if the license is not renewed if required.
3. Party shall employ work persons with valid wireman license issued by appropriate Govt. authority, to carry
out all electrical jobs and shall employ one supervisor holding valid supervisor's competency certificate for
supervision of electrical jobs.
4. All materials and services required for arranging power from the installations are in the scope of the
party/supplier.
5. The party shall take approval from Electrical Engineer in Charge before tapping power form OIL's source.
The party shall start working in electrical circuit after getting clearance sheet from OIL's electrical personnel.
6. The party shall follow standard procedures described by OIL and other relevant Indian Standard for all
electrical works.
SAFETY PROCEDURE:
1. The National Electricity Code as amended up to date, are to be followed in their entirety. Any installation or
portion of installation which does not comply with these codes should be got rectified immediately.
2. The detailed instructions on safety procedures given in B.I.S. Code No. 5216-1969-"Code of Safety
Procedures and Practices in Electrical Works" shall be strictly followed.
3. No inflammable materials shall be stored in places other than the rooms specially constructed for this purpose
in accordance with the provisions of Indian Explosives Act. If such storage is unavoidable, it should be allowed
only for a short period and in addition, special precautions, such as cutting off the supply to such places at
normal times, storing materials away from wiring and switch boards, giving electric supply for a temporary
period with the permission of consultants shall be taken.
4. The electrical switchgears and distribution boards should be clearly marked to indicate the areas being
controlled by them.
5. Before energizing on an installation after the work is completed, it should be ensured that all tools have been
removed and counted, no person is present inside any enclosure of the switch board etc. any earthing connection
made for doing the work has been removed.
VII) MINIMUM TECHNICAL SPECIFICATIONS OF THE COMPONENTS OF SURVEILLANCE
SYSTEM:
Item No 1: 2 MP IR Bullet IP Camera with 1/3" DIS Sensor (Qty = 46 Nos)
Physical Profile
Make/Model: Bidder must specify
The type of camera should be IR Bullet
The camera should be of 2 MP
The camera should have vari-focal lens
The lens of camera should be 2.8-12mm
The lens mount should be M14
The image sensor used in the camera should be 1/3" Progressive Scan CMOS
Page 6 of 21 Vari-focal type should be manual
The shutter time of the camera should be 1/25s~1/100000s
The minimum illumination provided should be 0.01 Lux @(F1.2,AGC ON), 0 Lux with IR 0.014 Lux
@(F1.4,AGC ON), 0 Lux with IR
The camera should have the property of IR cut filter with auto switch
The camera should have SNR of 50 dB
The camera should have the property of Digital WDR (Wide Dynamic Range)
The camera should provide 3D DNR (Digital Noise Reduction)
Compression Standards
The video compression of the camera should be H.264/M-JPEG
The bit rate of the camera should be 32 Kbps ~ 8 Mbps
The camera should be capable of providing Dual streams
The audio Bit Rate should be 64Kbps(G.711) / 16Kbps(G.726)/ 32~128Kbps(MP2L2)
Audio Codec should be G.711/G.726/MP2L2
The camera should support Two way Audio
Image
The Maximum Image Resolution of the Camera should be 1920 X 1080
The camera should have configurable frame rate upto 25 frames
The cameras should have image settings like Rotate mode, Saturation, Brightness, Contrast adjustable by client
software or web browser.
The cameras should have Motion detection, Tampering alarm, Network disconnect, IP address conflict, Storage
full , Storage error, Video Tamper, Trip wire, Zone intrusion
The Camera should have ROI support
The camera should have the property of Smart IR, BLC, Scheduled DAY and NIGHT Profile or Auto Switch
for IR and Image appearance
Alert
The camera should generate alarm trigger on Motion detection, Network disconnect, IP address conflict,
Storage full , Storage error, Video Tamper, Trip wire, Zone intrusion.
Network
The camera should be capable of storage in NAS
The camera should be interoperable with ONVIF, PSIA, CGI, ISAPI
The camera should support
TCP/IP,ICMP,HTTP,HTTPS,FTP,DHCP,DNS,DDNS,RTP,RTSP,RTCP,PPPoE,NTP,UPnP,SMTP,SNMP,IG
MP,802.1X,QoS,IPv6,Bonjour
The camera should be ONVIF compliant
The camera should have Watermark and User Authentication for Security
Interface
The communication interface of the camera should be 1 RJ45 10/100Mbps Ethernet
The camera should have a 64GB SD card support
The camera should have 1 channel Alarm Input and 1 channel Alarm Output
The camera should have 1 channel Audio Input and 1 channel Audio Output
General
There should be minimum 43 IR LEDs in the camera
The distance covered by the camera should be 20-30m
The power source used in the camera should be DC12V (+/-10%)
Page 7 of 21 The camera should have PoE(802.3af)
Maximum power consumption should be 7.5W
The camera should have IP66, CE,FCC,UL,IK10 and RoHS
The maximum weight of the camera should be 1000gms
The dimensions of the camera should be 95×105×258.6 mm
The enclosure colour of the camera should be white
Others:
*Camera Housing & Lens should be from the same OEM.
*Weatherproof NEMA-4X/ IP66, IK 10 Vandal Proof housing for camera must be supplied.
* WEATHER PROOF IP 66 JUNCTION BOX (185mmX512mmX512MM) FOR CCTV SYSTEM must be
supplied.
* Other necessary accessories (cables, connectors, power supply cable, Camera mounting etc.) for successful
installation & commissioning of camera must be supplied.
Item No 2: NVR 24 Channel with 10 TB storage (Qty = 3 Nos)
Hardware
Make/Model: Bidder Must Specify
The equipment shall be electronic type
The Device should be capable of cascading with (1 Master + 19 Slave) the other same number of channel
NVR/HVR or even with the lesser number too.
With the Cascading feature device should be capable of acting as a Master device and should be able to
View/Playback/Configure other connected slave devices camera from the Local View (via HDMI/VGA/CVBS).
The device should work either in Standalone or Network Mode
The system should employ High Performance Embedded Microprocessor
The system should support up to 24 video channels or should be capable of connecting 24 IP cameras as video
inputs
NVR system should support up to 2 HDMI and 1 VGA video output
The system should be capable of storing data on 2 SATA hard disks with a minimum internal capacity of 12TB
for NVR(6TB/SATA)
NVR should have RAID 0 and RAID 1 Support
Should support storage on 2 network drives(NAS) (16TB Each)with CIFS and NFS format
The NVR System shall have 1 channel audio input via RCA port
NVR system should have 1 channel audio output via RCA port
NVR shall have 8 sensor/alarm inputs and 4 sensor/alarm outputs
The system shall have built-in 4xUSB2.0 ports
NVR should support 3G connectivity via a USB based 3G dongle
The system should be capable of integrating with IP camera of any brand which support ONVIF 2.0 & above
The system should be capable of integrating with third party access control system, fire alarm system, sensors
and relay devices.
The integration with Access Control should be possible using Ethernet
Remote NVR should be viewed from local view
Maximum [email protected] for 24 Channel should be the required power input
Operating Temperature should vary between -100C to +500C
Humidity: 5% to 95% RH Non-Condensing
NVR should be 19" Rack Mountable
Single Unit Weight should not exceed 2.03Kg (without HDD)
Page 8 of 21 Software Specification
The device should be capable of recording at the rate of 1080P for 6 Channel, 720P for 9 Channel and D1 for 24
Channels @ 25fps.
Device should support throughput of 144Mbps(48Mbps downlink & 96 Mbps Uplink)
Device Should Have Auto configuration Function which connects all the camera connected in the LAN to the
devices one by one Automatically of manufacturer's brand only.
Device must have inbuilt storage calculator which shows how much day we will be able to record.
Device must be capable of taking Snap shot action with integrated Matrix Biometric Access control and time
attendance system
Device must have inbuilt AVI converter which convert native format in to AVI format.
The system should support PAL (704x576) and NTSC (704x480) video standards
The system should work on compression standard H.264, MPEG 4 and Motion JPEG
The system should work on latest audio compression standards which is G.711, G.726, AAC and PCM
Recording
NVR should be capable of Pre-Recording up to 30 Sec
NVR should be capable of Post-Recording for 10-300 Sec
The system should have various recording modes such as: Manual Recording, Continuous Recording,
Scheduled Recording, Motion Recording and Alarm Recording
Device must be capable of Recording Camera Wise as per the priority of Camera
Device must be capable of Recording on Local drive or Network Drive Directly
Device must have inbuilt capability to record in Native and AVI File format
The system should be able to take a Snapshot in JPEG format
Device must support adaptive recording feature which automatically adjusts frame parameters based on motion
in scene to save storage on recording
Display & Monitoring
It should support Cascading of multiple NVRs for local viewing
Split: 2x2, 3x3, 4x4, 5+1, 7+1, 4+3, 8+2, 12+1 and full screen
Single or Sequential display
Resolution: 800x600, 1024x768, 1280x1024, 1280x960, 1920x1080
Digital Zoom during live view
Snapshot during monitoring
OSD: Channel Number and Name, Status, Video Loss, Motion Detection, Recording, View Tamper, Blocked
View and Disabled Channel (As per camera support)
User Defined Layout Styles
User Selectable Display Sequence
Playback & Search
Synchronous Playback of up to 4 Channels
Timeline based Search from Local as well as Web Client
Colour Coded indication per Event to Simplify Search
The device should have facility of Live or Remote Playback
System should allow local playback, AVI conversion and remote download
Various Search Modes like: Date and Time, Channel, Recording Type should be available in the system
The system should support Digital Zoom on Playback
Various Playback Modes like: Fast Reverse, Fast Forward, Slow Forward, Previous Video, Next Video,
Different Speed Control should be supported by the system
Page 9 of 21 Backup
Device must be capable of taking Backup Camera wise as per the priority
Manual Backup over USB, NAS/FTP
One Touch Auto Backup from the device
Complete details about USB like total size, free size and backup status should be provided
Scheduled Backup over USB/FTP and SMB
Scheduling should be every 6 hours, 12 hours, 24 hours or weekly
Backup fail Event to inform User that Schedule Backup is Stopped for any reason
The system should be capable of Camera Wise Backup Retention
Events & Action
Trigger Events: Motion Detection, System Alarm Detection, Storage Alert, Disk Volume Full, Disk Error,
Network Disconnection, Video Loss and Tampering of View
Pop-up event for Recording Stop event due to any reason.
Actions: Recording on Selected Channel, Upload Images on FTP Server, Email Notification, TCP Notification,
Recall PTZ Preset Position, Turn On/Off Alarm Outputs, Buzzer Notification.
Should support SMS using network with services like SMS Gateway centre, SMS Lane, Business SMS and
Bulk SMS
Remote Function
The NVR device shall perform remote operations like: Monitor, Playback, System Setting, File Download, Log
Information, Upgrade the system
Network Options
It should support 3G Connectivity
It should have its own free DNS Server
Network Supported Protocols with device shall be: TCP/IP, DHCP, PPPOE, DDNS, DNS, FTP, SMTP, NTP,
RTP, RTSP, HTTP and CIFS
Communication Interface shall be 2xRJ45 Gigabit Ethernet
System
NVR system should have Linux based Operating System (OS) with intuitive GUI and web-based interface.
10,000 Events Log
3 User Access Levels (Default): Admin, viewer and Operator
Access Rights like live view, playback, should be camera wise
Embedded Web Server
Up to 10 Concurrent Login Session
Up to 120 Programmable Users
In order to continuously monitor the status of various system parameters, NVR should be capable of doing a
health check of the entire system in real time. Should verify the following functions: Motion detection, type of
recording, HDD status, Schedule backup, alarm etc.
Other Features :
NVR system should be capable of exporting files in Native and .avi file format to FTP and USB.
The system should manage storage on FIFO basis
NVR should provide a Storage Calculator to show available storage capacity
NVR device should perform all Pentaplex functions (i.e. live recording, monitoring, playback, backup and
remote access ) simultaneously
The NVR should support UPnP feature
IP Address filtering should be done to enhance security
Dual Stream option should be available for simultaneous recording and transmission of video on
Page 10 of 21 the network depending on the bandwidth. (Camera Support required)
The system should support Day Light Saving Time (DST)
CENTRALIZED MANAGEMENT SOFTWARE (CMS)
CMS should be provided by the vendor free of cost with the NVR system
CMS should provide seamless management of video and audio across multiple NVRs
CMS should be simple to install, easy to configure and intuitive to use
CMS should allow centralized monitoring and controlling of multiple recording devices from one place
CMS should be able to command and control software application
CMS should be capable to remotely configure NVR and individual camera
CMS should be able to monitor, record and playback from the NVR
CMS shall simultaneously view 36 video channels
CMS shall be able to provide audio, video and visual alerts on detection of any predefined event
CMS shall have feature of intelligent E-map which can support JPEG format
CMS shall have feature of converting Native file to AVI file format
Multiple cameras of different NVRs shall be grouped using CMS
CMS should be capable of local storage, recording and playback
Web Client
NVR system should have inbuilt web based command and control application designed for use of enterprise,
remote and network applications
The system should be able to remotely access live and stored videos using the web
The system should be capable of remotely accessing, search, browse, display and transfer stored video to a
remotely connected workstation
The NVR web client should be able to receive notifications for events such as alarm, motion detection and
video loss
Web Client should be capable of performing all pentaplex functions (i.e. live recording, monitoring, playback,
backup and remote access ) simultaneously
Web client should be capable of doing playback of all 4 channels simultaneously
Web Client should be capable of managing and monitoring cameras from another NVR
User login and access privilege should be defined for the web client
System Requirements
For CMS #XP SP3, Vista, Windows 7 (32/64bit), Windows 8,Windows 10
For Web Client# Windows XP and above
Web Browser: Internet Explorer 6 and above (for NVR web Client)
Processor: Intel Pentium 4 Processor (Minimum) or Intel i3 and above (Recommend)
RAM Memory: 1GB (Minimum), 2GB or above
Free Disk Space: 200 MB (Minimum)
CERTIFICATIONS
Device should be CE and FCC certified
Item No 3: VMS Software for viewing & recording camera along with multiple display and concurrent user
licence quantity (Qty = 01 no )
VMS Modules
The VMS architecture to support Windows OS with client side access with Windows OS
VMS also support SQL for database management of entire system
VMS must come with following modules with platform licenses
Page 11 of 21 >Management server : will primarily responsible for managing entire system
>Recording server : will primarily responsible for recording streams coming to server
>Admin client : will be a tool for administrative purpose to manage and configure entire system
>Admin client : will be a tool for administrative purpose to manage and configure entire system
>Media client : will be responsible to play the recorded file on system as a media player
>Multi-monitor : will enable to connect multiple monitor to a single server by using graphics card
VMS must come with following licenses module for IVA, Developed by the same company
>License Plate Recolonization : Identify and store number plates with number in digital format
>Face Detection :Detect face in camera scene and record the face snapshot
>Loitering : Prevent present in define area for more than define time period
>Missing Object : Alerts on object moving from define area in a scene
>Intrusion Detection : Identify any intrusion inside or outside the define region in a scene
>Trip-Wire Detection : Identify on crossing any virtual line drawn in a camera scene from either direction
>No Motion Detection : Identify any marked area where no motion is found for define time
>Camera Tempering :Identify blocking of camera view
Key Features:
VMS platform license must not be bounded with server hardware, It must be easily transferred to other server
without any dependency on OEM
Video Management Software and IVA server must be of a same brand
Each platform of VMS must be scalable to at least 50 cameras from its base platform
Push technology for auto connect cameras and devices to central system
VMS Shall Comply with any conventional storage technology like IDE, SATA, E-SATA, SCSI, RAID, NAS,
SAN.
The Vital System health status like Server failure, Camera disconnection, Storage full, etc. shall always be
displayed at Health Status page in Smart Client
VMS shall provide options for export format type (AVI/JPEG), timestamp, frame rate (full/half), digital zoom
export, and AVI CODEC. Video clip may be exported to desktop/CD/DVD or a specific file path. All audio
associated with the video being exported shall automatically be included in the AVI export.
Item No 4: Workstation with 42 inch LED Display (Qty = 2 Nos):
Make/Model: Vendor Must Specify
Processor: Intel® Xeon® Processor E3-1200 v3 Family or better
Chipset: C226 equivalent Chipset
RAM Size: 8GB (2 x 4GB) , Upgradeability up to 16 GB
BIOS Features: Flash, Plug and Play, System Management, ACPI
Motherboard: Intel or OEM Motherboard only
Form Factor: Tower Type
Graphics: Intel® HD Graphics P4600 / equivalent with facility for dual display
FDD: No Floppy Drive
HDD: 450 GB SAS/ SATA (3.5 inch) 10000 RPM (min.) - 2 no. in RAID-1 configuration
Optical Drive: 8x Slim DVD+/R/RW
Network Interface: 10/100/1000 Mbps Ethernet Connection; auto-sensing & auto-negotiation, Full Duplex: 02
Nos.
Audio: High Definition Audio with Realtek ALC261 codec / equivalent
Monitor: 42" LCD / LED Monitor, make OEM
Panel Backlight: Edge LED
Aspect Ratio: 16:09
Resolution: 1920 x 1080
Page 12 of 21 Exp Slots: 1 x PCIE x16, 1 x PCIE x1
(Low-profile)
Keyboard, Mouse: Standard Keyboard & two button optical scroll
Mouse with OEM Mouse Pad.
Interfaces: 2 - USB 2.0; 1 - serial port; 1 - Keyboard port; 1 - Mouse port; 1 - RJ-45 Ethernet; 1 - VGA; 1-audio
in, 1-audio out,
Power Supply: 220 10% VAC, 50 Hz, pf corrected or better. Redundant power supply ,Efficiency 89% or
better.
Cables: Suitable Power cables & monitor input cables required.
Certification/ Compliance: CE, FCC Class B, RoHS, WEEE
Manageability: PCs shall be pre-installed with typical Desktop Management Software which shall help in
management of PC faults.
Security Trusted Platform Module (TPM) 1.2
Stringent Security (via BIOS)
SATA Port: Disablement (via BIOS)
Drive Lock
RAID Configurations
Serial, Parallel, USB enable/disable (via BIOS)
Optional USB Port Disable at factory (user configurable via BIOS)
Removable Media Write/Boot Control
Power-On Password (via BIOS)
Setup Password (via BIOS)
Hood Lock / Sensor
Support for chassis padlocks and cable lock devices
OS & Other Software: Preloaded Genuine Microsoft Windows 10 Professional 64-bit with restore CD / latest
Windows OS with OS CD and restore kit.
Operating Environment Up to 35 ºC ambient temp and
Up to 85 % RH non-condensing
Accessories: All accessories eg. Cables, mouse, keyboard of OEM must be supplied with the machines. The
workstations must be accompanied with Operating system CD / DVD / Restore CD / DVD media with all
necessary drivers etc.
Item No 5: Professional Display Unit 42 Inch for NVR (Qty = 03 Nos).
Make/Model: Bidder Must Specify
Type of Monitor:42 inch LED Colour Monitor
Panel: LED
Aspect ratio: 16:9
Display Wide screen large format display with full HD picture quality & high contrast ratio
Display Resolution: 1920 x 1080 or better
Sync format: PAL
Brightness: 700 cd/m2 or better
Response time: 9ms or better
Viewable picture area: Bidder to specify
View Angle: 178° or better
Contrast ratio: 5000: 1or better
Display Colours 16 million
Indicators/ Controls: User friendly on-screen menus & front panel controls, indicators
Speakers: Integrated
Input Voltage: 230 V+/- 10% AC, 50 Hz
Input Signal & Connections To suit the requirements of system (Client PC, NVR)
Page 13 of 21 The monitor shall be installed on wall/ ceiling in Control Room. Required interfaces and cables of suitable
length (minimum 20-30m) shall be provided to install the monitor at a suitable location on wall/ mounting stand
on floor / ceiling in Control Room.
Mount Suitable mounting arrangement for installing the monitor on wall/ ceiling/ Floor to be provided
Power Consumption: Bidder to specify
Dimensions: Bidder to specify
Weight Bidder to specify
Operating temperature: 0° to 40°C or better
Operating Humidity: 20% to 80%, non-condensing
Accessories: All required cables and connectors, Documentation: Installation guide, Operation & Maintenance
Manuals, Installation CDs for driver software
Safety Regulations: UL
Item No 6: 5 KVA UPS for CCTV System (Qty: 3 Nos):
Make/Model: Bidder Must Specify
Capacity (in kVA / kW): 5 kVA/ 4.5 kW (1-Phase Input / 1-Phase Output) UPS system or bidder can supply
5KVA's higher capacity UPS system for matching 4.5kW capacity.
Technology and Capability:
a) True Online configuration with double conversion UPS
b) Microprocessor /DSP based control, using IGBT devices
c) Active Power Factor Correction
d)Capability of enhancing UPS capacity / redundancy by operating UPS in 1+1 Parallel Redundant
Configuration(PRS).
Input facility -Phases / Wires 1-Phase / 2-Wire & Gnd (Phase & Neutral + Ground)
Input Voltage Range: 160 - 275V AC (On Full Load)
Nominal Input Frequency: 50 / 60 Hz (Auto selectable)
Input Frequency Range: 45 to 65 Hz
Input Power Factor >= 0.97 on Full Load
Input Current Harmonic Distortion (THDi) < 10% on full resistive Load (with Mains THDu less than 1%)
Generator Compatibility to genset supply required
Input Protection (Thru In-built 1P MCB) Should be provided at the input of the UPS suitable for the full rated
capacity of the UPS
Nominal Output voltage 220/ 230/ 240VAC (Selectable)
Output Voltage Regulation ±2%
Nominal Output Frequency 50 / 60 Hz (Auto selectable)
Output Frequency Regulation +/- 0.05 Hz (Free Running / Self Clocked Mode)
Output Frequency Slew Rate < 1 Hz / s
Output Wave Form: Pure sine wave
Output Voltage Distortion (THDu) <3% (For R Load)
< 5% (For RCD Load)
Crest Factor 2.5 : 1 On Full Load (Minimum)
Output Short circuit Protection Electronic / Fused
Transient Response: Dynamic Regulation for 10% to 90% step linear load +/- 10%
Page 14 of 21 Transient Recovery to steady state condition after 10% to 90% step linear load < 1 cycle
Transfer Time (Mode of operation) "Nil from Mains mode to Battery Mode
Nil from Battery Mode to Mains mode"
Transfer Time (Inverter to Bypass / Bypass to Inverter) < 4 ms (Synchronized Mode)
Automatic & Bi-directional static by-pass (In-built) Should be provided to take care of uninterrupted transfer of
load from Inverter to bypass (under overload / fault conditions) & automatic retransfer from bypass to inverter
(on removal of overload / fault conditions) Overall Efficiency (AC to AC) - Online (Double Conversion) ">=
92% (On Full Load).
Inverter Overload capacity "125% 300 sec
150% 30 sec"
Measurements (On LCD) "Input: Voltage / Frequency
Bypass: Voltage / Frequency
Output: Voltage / frequency
Battery: Remaining time / Battery Level Indicator
Load: Percentage / Load Level Indicator"
Fault Indication (On LCD) "Charger Failure
Battery Failed
Battery Low
Overload"
Indications (LED) AC indicator/Battery Mode of Operation / Bypass feeding the load / UPS Fault
Audible Alarms Battery Low beep / DC Fault beep/ UPS Overload beep/ o/p short ckt fault beep/ Shutdown
beep
Backup Required: 0.5 (Half)Hr or better
Battery Bank VAh: Vendor to include battery sizing calculations for minimum 0.5 Hr backup.
Batteries Type: Sealed Maintenance Free (SMF) - 12V Cells
Battery Makes: Amara Raja / Exide / HBL / Amco / Rocket
Number of Battery Banks Maximum Two Banks in parallel
Minimum Charger Rating (In-built chargers will be preferred over external chargers) The charger should be
able to deliver charging current equivalent to 10% of Battery Ah rating offered.(In case of external chargers,
suitable monitoring of the chargers should be provided in the UPS. Also all external chargers taking AC input
must have PFC - Power factor correction)
Charger type / Charging Method & Charging Voltages "Constant Voltage Constant Current Solid state SMPS
charger
Float Voltage: 2.25 - 2.26 VPC minimum
Boost Voltage: 2.30 - 2.33 VPC minimum.
Battery Housing : Should be compact and space saving MS steel open racks complete with interconnectors
Serial Communication RS232 Port (Option of USB Port should be available) RS232 Port should be provided as
standard in the UPS. However there should be provision for USB port also in the UPS
REPO (Remote Emergency Power OFF) / ROO(Remote ON - OFF) Port Should be provided as standard in the
UPS
Page 15 of 21 Interface to NMS (Network Management System) - To be quoted as option SNMP Card for connecting the UPS
to LAN thru Ethernet port & monitoring thru NMS should be available (The cost of SNMP Card / NMS
software to be quoted separately)
Interface to BMS (Building Management System) - To be quoted as option Modbus Card for
connecting to UPS to BMS thru RS485 & monitoring thru BMS
Interface to DCS (Distributed Control System) - To be quoted as option Relay I/O Card or PFC (Potential free
contacts) for connecting to UPS to DCS / PLC / SCADA system for communicating UPS operating status
Cold Start: UPS should start up
On AC Supply (Mains) without DC Supply (Batteries)
On DC Supply (Batteries) without AC Supply (Mains)
Automatic Restart UPS should start up automatically on mains resumption after battery low shutdown
Self-Diagnosis UPS should be capable to carry out self-test of Rectifier / Charger /Battery & Inverter module
during start-up
Physical
Operating Temperature: 0 to 40 deg C
Operating Humidity: 5% to 95%RH (No Condensing)
Type of Cooling Forced Air
Noise Level <= 58 dbA at I meter distance
Form Factor Rack & Tower mountable
Reliability MTBF greater than 100000 hours
Standard Package of UPS to include the following minimum accessories"
1. UPS manual
2. CD - Monitoring Software (if any)
3. RS232 Cable
4. Brackets for mounting in 19" IT Server / Networking Rack
5. UPS to Battery bank connecting Cable
Item No. 7: Accessories ( Qty: 1 Lot)
The vendor need to supply all necessary accessories like , cables , cable gland, GI pipe , and any item which
may require for successfully completion of the project to be quoted by the bidder separately.
Item No. 8: Warranty for 3 Yrs
Warranty Terms:
1. Minimum 3 (three) year's onsite warranty must be provided for the entire solution after the successful
installation and commissioning of CCTV system.
2. Warranty has to cover all equipment, including power devices and batteries, supplied by the successful
bidder. It will also cover the OFC LAN, workmanship of any equipment-fixing work etc. carried out by
successful bidder.
3. During the warranty period, any defective device shall have to be replaced with a new one of the same make
and same/equivalent model immediately. Necessary configuration of the replacement device for proper
operation of the device in the said Security Surveillance system is the responsibility of the successful bidder.
4. During the warranty period, the engineer attending the call shall have to submit a call report mentioning
nature of the fault, action taken, any replacement of parts, serial no. of replaced equipment, and serial number of
replacement equipment and any other details of the call to OIL. The report has to be duly signed by OIL's
personnel and then only the call shall be considered attended.
5. Cameras at mobile sites may need to be shifted during warranty period as per OIL's requirement.
Page 16 of 21 6. In case warranty obligations are not fulfilled by the successful bidder for a period of 15 days or more, the
warranty period of the entire solution will be extended by a pro-rata duration at no extra cost to OIL.
Note: i) The bidder have to mention the material details of the offered item as per Item no 1 to Item no 7 in a
format which is given below.
Sl no
Make
Model Number/Serial Number Quantity
ii) For item no 1 to item no 6, the bidder is to enclosed the catalogue from OEM of the offered item.
VIII) Delivery, Installation and Commissioning:
1. The successful bidder has to deliver the material at OIL, Duliajan as per the Order terms and conditions.
2. All active components supplied should be tested off-line i.e. before being placed at actual locations, (As per
connectivity diagram given in this tender document) for conformation to specifications within 45 days of
delivery at Duliajan.
3. Installation and commissioning of the Security Surveillance System
4. All items must be delivered in good condition. Damaged/ defective items must be replaced immediately.
IX) Payment Terms:
1. 70% of total material cost will be paid to the successful bidder on delivery of material at Duliajan.
2. Remaining 30% of cost of materials will be paid after successful installation and commissioning of the
CCTV system along-with 100% Installation & Commissioning cost.
3. Payment of AMS charges will be made after completion of every 6 months against submission of invoice.
Bidders to note that AMS will commence after the end of warranty period.
4. The vendor must submit invoices for the AMS for the preceding period to DGM-Field Engineering
Department. The invoice must clearly mention the OIL PO No. and period of billing.
X) PACKING:
During transportation all the equipment of the plant are to be suitably packed to avoid water ingress or transit
damage.
XI) TRAINING:
The successful bidder shall have to impart following trainings:
1. A comprehensive training for a minimum of 3 (Three) OIL's Engineers shall be provided free of cost on
operation and maintenance of the CCTV Surveillance System at their works prior to dispatch.
2. Training on operation and maintenance of the CCTV Surveillance System shall be imparted to OIL personnel
immediately after installation and commissioning in each site. The Training is to be imparted by the supplier at
their own cost in each location.
3. If required, the bidder is required to give a presentation of their offered product at Duliajan. The presentation
shall be scheduled after opening of the technical bid and shall be intimated by OIL.
4. The supplier has to provide two sets of Operation & Maintenance Manuals, P&ID diagram, wiring diagram
and individual instrument catalogue, license copy of software if any (single copy) for the CCTV Surveillance
System along with the equipment in hard as well as soft copy.
Page 17 of 21 5. The Bidder has to provide the complete design basis, justification & control philosophy of the CCTV
Surveillance System along with the bid.
XII) Annual Maintenance Service (AMS) for 4 Years: After warranty period, OIL intends to enter into
separate comprehensive Annual Maintenance Service (AMS) with the supplier for a period of 04(four) years.
However, OIL reserves the right to enter in to the same at its sole discretion. Therefore, the bidder has to
mandatorily quote the AMS charges required for carrying out of the plant. Annual Maintenance Service (AMS)
charges shall be considered for Bid evaluation.
Terms And Conditions For Annual Maintenance Service (AMS):
1. All equipment supplied by the successful bidder will be covered by the Annual Maintenance Service,
including UPS and batteries.
2. The Annual Maintenance Services shall start after successful completion of the warranty period.
3. For any reason, if the warranty period is extended, AMS shall start after completion of the extended warranty
period.
4. The AMS shall run for a period of four (4) years.
During AMS period, all spares & consumables shall be supplied by OIL. The successful bidder shall submit a
comprehensive list of spares & consumables to be maintained by OIL prior to starting of work.
5. During the AMS period, any defective device shall have to be replaced with a new one of the same make and
same/equivalent model immediately. Necessary configuration of the replacement device for proper operation of
the device in the said Security Surveillance system is the responsibility of the successful bidder.
6. During the AMS period, the engineer attending the call shall have to submit a call report mentioning nature
of the fault, action taken, any replacement of parts, serial no. of replaced equipment, and serial number of
replacement equipment and any other details of the call to OIL. The report has to be duly signed by OIL's
personnel and then only the call shall be considered attended.
7. The successful bidder has to visit Four (4) times a year for preventive maintenance job. The visit will as per
requirement of Field Engg Dep't with 7 days advance notice to successful bidder. Duration of stay will depend
on the actual job requirement but will not be less than three man days excluding dates of inward and return
journeys.
8. The successful bidder have to attend Two (2) emergency breakdown visits each year depending on the
occurrence of Emergency breakdown. Competent service engineer of the successful bidder has to reach the site
within 5 (Five) days of receipt of the breakdown report. For any delay beyond 5 (Five) days and reasons not
acceptable to OIL, The Contractor will be penalized @ 2% of the total contract value for each day of delay. The
service engineer of the successful bidder will do the trouble shooting and rectify the fault occurred.
9. Boarding & Lodging for service engineer of the successful bidder at Duliajan during visits will be in the
scope of the Contractor. Similarly, Transportation of Service Engineers of the successful bidder from their Head
Office to Duliajan and back during the entire duration of the contract for preventive and emergency
maintenance during AMS period will also be in the scope of the Contractor.
However, Local transportation facility for attending the jobs will be provided by OIL.
Payment Terms: Payment of AMS charges will be made after completion of every 6 months against invoice.
Bidder to note that AMS will commence after the end of warranty period.
Penalty Terms:
1. During the Warranty period, any failed device shall have to be repaired/ replaced with a new/ standby device
within 48 hours of reporting the failure. In case of failure on the part of the successful bidder to rectify the
problem within 48 hours of reporting it, following penalties will be applicable:
" Rupees 500.00 per device per day (for devices located outside the control rooms)
" Rupees 1000.00 per day (for any control room failure)
Page 18 of 21 2. Absence of service engineer/technician:
"Rupees 1000.00 per day per engineer/technician.
3. However, total penalty during the year of the AMS period will not exceed 15% of the annual charges.
4. Total penalty charges during warranty period of will not exceed 15% of the total material cost of the PO.
XIII) DOCUMENTS TO BE SUBMITTED PRIOR TO STARTING OF WORK:
i) The supplier has to purchase the accessories other than item no 1, 2 & 3 under clause no VII from OEM of the
accessories or their authorized dealer of the accessories.
ii) The supplier must possess valid electrical contractor license from the appropriate Govt. (Central/State)
authority or else must have tie-up with an Electrical Firm having the requisite electrical contractor license. The
said tie up shall remain valid till completion of the installation and commissioning jobs of the CCTV
Surveillance System.
iii) The supplier shall also submit an undertaking for following:
a) The supplier shall employ work persons with valid electrician/wireman permits/license issued or recognized
by appropriate Govt. (Central/state) authorities to carry out all electrical jobs.
b) The supplier shall employ one electrical supervisor to supervise the jobs performed by the teams to the
satisfaction of the company. The supervisor shall possess valid supervisor's certificate of competency
issued/recognized by appropriate Govt. (Central/state) for supervision of electrical jobs.
Note:
i) The successful bidder shall submit documentary evidence as per Para (i),(ii),(iii) above prior to starting of
work.
ii) The successful bidder shall submit a comprehensive list of all the equipment/accessories/systems/products to
be supplied prior to starting of work.
XIV) CLAUSES GENERAL HEALTH, SAFETY AND ENVIRONMENTAL (HSE) ASPECTS:
1. It will be solely the parties responsibility to fulfill all the legal formalities with respect to the Health, Safety
and Environmental aspects of the entire job (namely; the person employed by him, the equipment, the
environment, etc.) under the jurisdiction of the district of that state where it is operating. Ensure that all subbidders hired by him comply with the same requirement as the party himself and shall be liable for ensuring
compliance all HSE laws by the sub or sub-sub bidders.
2. Every person deployed by the party/supplier in a mine must wear safety gadgets to be provided by the party.
The party/supplier shall provide proper Personnel Protective Equipment as per the hazard identified and risk
assessed for the job and conforming to statutory requirement and Company PPE schedule. Safety appliances
like protective footwear, Safety Helmet and Full Body harness has to be DGMS approved. Necessary
supportive document shall have to be submitted as proof. If the party fails to provide the safety items as
mentioned above to the working personnel, the party may apply to the Company for providing the same.
Company will provide the safety items, if available. But in turn, Company will recover the actual cost of the
items by deducting from Bidder's Bill. . However, it will be the party's sole responsibility to ensure that the
persons engaged by him in the mines use the proper PPE while at work. All the safety gears mentioned above
are to be provided to the working personnel before commencement of the work.
3. The party shall prepare written Safe Operating Procedure (SOP) for the work to be carried out, including an
assessment of risk, wherever possible and safe methods to deal with it/them. The SOP should clearly state the
risk arising to men, machineries & material from the mining operation / operations to be done by the party and
how it is to be managed.
4. The party shall provide a copy of the SOP to the person designated by the mine owner who shall be
supervising the party's work.
Page 19 of 21 5. Keep an up to date SOP and provide a copy of changes to a person designated by the Mine
Owner/Agent/Manager.
6. Party has to ensure that all work is carried out in accordance with the Statute and SOP and for the purpose he
may deploy adequate qualified and competent personnel for the purpose of carrying out the job in a safe
manner. For work of a specified scope/nature, he should develop and provide to the mine owner a site-specific
code of practice in line.
7. It will be entirely the responsibility of the party/party's Supervisor/representative to ensure strict adherence to
all HSE measures and statutory rules during operation in Company's installations and safety of workers engaged
by him. The crew members will not refuse to follow any instruction given by company's Installation Manager /
Safety Officer / Engineer-in-charge / Official / Supervisor/Junior Engineer-in-charge for safe operation.
8. Any compensation arising out of the job carried out by the party whether related to pollution, Safety or
Health will be paid by the party only.
9. Any compensation arising due to accident of the party's personnel while carrying out the job, will be payable
by the party.
10. The party shall have to report all incidents including near miss to Installation Manager / departmental
representative of the concerned department of Company.
11. The party has to keep a register of the persons employed by him/her. The party's supervisor shall take and
maintain attendance of his men every day for the work, punctually.
12. If the Company arranges any safety class / training for the working personnel at site (company employee,
Bidder worker, etc.) the party will not have any objection to any such training.
13. The health checkup of party's personnel is to be done by the party in authorized Health Centers as per
Company's requirement & proof of such test(s) is to be submitted to Company. The frequency of periodic
medical examinations should be every five years for the employees below 45 years of age and every three years
for employees of 45 years of age and above.
14. To arrange daily tool box meeting and regular site safety meetings and maintain records.
15. Records of daily attendance, accident report etc. are to be maintained in Form B, E, J (as per Mines Rules
1955) by the party.
16. A supplier/ party's employee must, while at work, take reasonable care for the health and safety of people
who are at the employee's place of work and who may be affected by the employee's act or omissions at work.
17.A party's/supplier employee must, while at work, cooperate with his or her employer or other persons so far
as is necessary to enable compliance with any requirement under the act or the regulations that is imposed in the
interest of health, safety and welfare of the employee or any other person.
18. Party's/supplier arrangements for health and safety management shall be consistent with those for the mine
owner.
19. In case party/supplier is found non-compliant of HSE laws as required company will have the right for
directing the party/supplier to take action to comply with the requirements, and for further non-compliance, the
party/supplier will be penalized prevailing relevant Acts/Rules/Regulations.
20. When there is a significant risk to health, environment or safety of a person or place arising because of a
non-compliance of HSE measures Company will have the right to direct the party/supplier to cease work until
the non-compliance is corrected.
21. The party/supplier should prevent the frequent change of his contractual employees as far as practicable.
22. The party/supplier should frame a mutually agreed bridging document between Company & the
party/supplier with roles and responsibilities clearly defined.
23. For any HSE matters not specified in the contract document, the party/supplier will abide the relevant and
prevailing Acts/rules/regulations/ pertaining to Health, Safety and Environment.
XV) The followings are enclosed alongwith the tender documents
a) Locations of Cameras and other diagrams attached.
b) Checklist to be submitted by the bidder.
--------------------------------------------------------------------------------------------------------------------------------------Page 20 of 21 NOTE:
Bidders should submit their bids (preferably in tabular form) explicitly mentioning compliance / non compliance to all the NIT terms and conditions of NIT. ---------------------------------------------------------------------------------------------------------------------------------------
Page 21 of 21 ANNEXURE I
Tender No. SDI5238P18 DT: 13.07.2018
BILL OF MATERIALS (BOM)
Item No
10
Item Description
CC TV Surveillance System
a) 2 MP IR Bullet IP Camera
b) NVR 24 Channel with
10TB Storage
c) VMS Software
d) Workstation with 42″ LED
Display
e) Professional Display Unit
42″
f) 5 KVA UPS
g) Accessories
UOM
No
No
No
Quantity
1
46
03
No
No
01
02
No
03
No
Lot
03
01
20
Installation & Commissioning
AU
01
30
AMS for 4 years (bi-annual
billing)
NO
08
Tender No. SDI5238P18 DT: 13.07.2018
Check List to be Submitted by the Bidder
Sl
No
1
Tender Clause No.
Particulars
Annexure-IA, Under
Clause no VII of Special
Notes, Item no 8, Note (i)
& (ii)
i) Materials detail of the offered item as per
item no 1 to item no 7 in the given format.
2
Annexure-IA
Whether complied with all the technical
specifications, terms and conditions and other
details as specified; as well as uploaded the
relevant documents as specified
3
Bid Rejection Criteria
(Technical, Financial and
Commercial) under
Annexure-CCC
Whether uploaded relevant documents as
specified
ii) Enclosed catalogue from OEM of the
offered item
Yes/ No
LAYOUT OF THE 4 MGD WATER TREATMENT PLANT: 197 mts 16 mts 17 15mts 13 21 mts 15 mts Godown Hypo‐chloride plant 62 mts 28 mts Dia : 27 mts A
15 9
B B DIA: 24 mts 60 mts 8
12 21 mts 10 14 2 story building 33 mts 6 61 mtr CCTV Control 16 121 mts 3 D 4 7 C 5
Room Pump house 12 mts 1 76 mts E F H 22mts 32 mts 31 mts 2 G 18 42 mts 10 mts 20 mts LENGTH 11 Plot reserved for New Electrical Substation 149 mts LEGENDS: A = Pre Settling Tank E = Under Ground Reservoir B = Clariflocculators F = Filter Water Pump House C = Filter Media Storage Area (Can be dismantled) G = Diesel Engine Driven Pump House, may be reoriented D = Filter Bed House. H= Electrical Substation & Material Godown (To be shifted) TENTATIVE POINTS FOR INSTALLATIONS OF CCTV CAMERA AT 4 MGD WTP PLANT (As per the attached schematic layout) Location Location no. as shown in the layout 1, 2 3, 4 5 6, 7 Pump House Filter House /operator room Corridor /stair case to JE Room Chemical storage/lifting ground floor, first floor 8, 9 Godown 10 Hypo‐chloride plant 11 Main entrance from road 12 Godown outside 13 Presettling tank 14, 15 Clariflocculator tank I, II 16 Canteen area outside Pump House 17 Old security tower area 18 Reserved area for electrical substation Total: 18 nos. Quantity Remark Out door Indoor ‐ ‐ ‐ ‐ 2 2 1 2 ‐ ‐ 1 1 1 2 1 2 1 ‐ ‐ ‐ ‐ ‐ 1 1 ‐ ‐ 8 10 TITLE: LAYOUT DIAGRAM of CCTV SURVEILLANCE SYSTEM (CWS) 17 4 Pipe Shop 3 Road to Materials Department CCTV Control Room Old Heavy Fitting Shop Machine 6 11 10 2 Shop 5 Welding Shop 7 14 18 16 12 15 1 8 Structural Shop ROAD R
o
a
d 9 Blacksmith Shop 13 New Heavy Fitting Light Fitting/Maintena
nce Area TITLE: LAYOUT DIAGRAM of CCTV SURVEILLANCE SYSTEM (CWS) TENTATIVE POINTS FOR INSTALLATIONS OF CCTV CAMERA AT CWS (As per the attached schematic layout) Location no. as per drawing 01 Location New Heavy Fitting shop 02 Old Fitting shop 03 Scrap yard 04 Pipe rack yard 05 Old Fitting shop Back side 06 Machine shop‐drill pipe stack yard 07 Area between welding shop and canteen 08 Structural shop yard 09 Front side of black smithy shop 10, 11 Machine shop 12 Structural shop 13 Black smithy shop 14, 15 Materials store room 16 Tool store room 17 Pipe shop 18 Light fitting/maintenance area Total: 18 nos. Quantity Remark Out door ‐ Indoor ‐ 1 1 1 1 ‐ ‐ ‐ H/F Shop Entry 1 ‐ 1 ‐ 1 1 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1 2 1 1 2 1 1 ‐ 8 10 1 Road Roller Yard TITLE: LAYOUT DIAGRAM of CCTV SURVEILLANCE SYSTEM (ICE‐Shop) E L‐5Mtr, H‐3.5 Mtr 5 CCTV Control Room Two Stories Building N S 4
1 B
L‐20 Mtr, H‐4.5Mtr A
C ICE SHOPE (LXB= 50 X 15 Mtr) L‐47 Mtr, H‐4.5Mtr K
G
A
L‐35 Mtr, H‐4.5Mtr T
E W Notes: Black – Outside Camera Blue – Inside Camera 3 2 L‐ 5 Mtr FUEL & MAGNETO SECTION 6 L‐10MTR, H‐3.5MTR M
A I ICE GODOWN N (L x B = 37 x 4 Mtr) G A T E L‐0.5MTR H‐3.5Mtr 10 Test Bench Room (L x B=10x4Mtr) 7 L‐0.5Mtr, H‐3.5Mtr DOOR OLD ICE SHOP (L‐39Mtr, B‐10Mtr) 8 L‐56 Mtr L‐15Mtr, H‐3Mtr L‐6mtr, H‐3mtr 9 F
R
O
N
T
G
A
T
E TITLE: LAYOUT DIAGRAM of CCTV SURVEILLANCE SYSTEM (ICE‐Shop) TENTATIVE POINTS FOR INSTALLATIONS OF CCTV CAMERA AT ICE Shop (As per the attached schematic layout) Location no. as shown in the layout 1, 2,3,4 5 6 7 Location ICE Shop Road Roller Yard Fuel & Magneto Section Fuel Pump Test Bench Room 8, 9 Old ICE Shop 10 ICE Godown Total: 10 nos. Quantity Remark Out door Indoor ‐ 1 1 ‐ 4 ‐ ‐ 1 ‐ ‐ 2 2 1 8 Annexure- DDD
INTEGRITY PACT
Between
Oil India Limited (OIL) hereinafter referred to as "The Principal"
And
( Name of the bidder ).......................................hereinafter referred to as "The
Bidder/Contractor"
Preamble :
The Principal intends to award, under laid down organizational procedures, contract/s for
Tender No. SDI5238P18. The Principal values full compliance with all relevant laws and
regulations, and the principles of economic use of resources, and of fairness and
transparency in its relations with its Bidder/s and Contractor/s.
In order to achieve these goals, the Principal cooperates with the renowned international
Non-Governmental Organisation "Transparency International" (TI). Following TI's
national and international experience, the Principal will appoint an external independent
Monitor who will monitor the tender process and the execution of the contract for
compliance with the principles mentioned above.
Section 1 - Commitments of the Principal
(1) The Principal commits itself to take all measures necessary to prevent
corruption and to observe the following principles:1.
No employee of the Principal, personally or through family members, will
in connection with the tender for, or the execution of a contract, demand,
take a promise for or accept, for him/herself or third person, any material
or immaterial benefit which he/she is not legally entitled to.
2. The Principal will, during the tender process treat all Bidders with equity
and reason. The Principal will in particular, before and during the tender
process, provide to all Bidders the same information and will not provide
to any Bidder confidential/additional information through which the Bidder
could obtain an advantage in relation to the tender process or the
contract execution.
3.
(2)
The Principal will exclude from the process all known prejudiced persons.
If the Principal obtains information on the conduct of any of its employees which
is a criminal offence under the relevant Anti-Corruption Laws of India, or if there
be a Page 2 of 6 substantive suspicion in this regard, the Principal will inform its
Vigilance Office and in addition can initiate disciplinary actions.
Page 1 of 5
Section 2 - Commitments of the Bidder/Contractor
(1)
(2)
The Bidder/Contractor commits itself to take all measures necessary to
prevent corruption. He commits himself to observe the following principles
during his participation in the tender process and during the contract
execution.
1.
The Bidder/Contractor will not, directly or through any other person or
firm, offer, promise or give to any of the Principal's employees involved
in the tender process or the execution of the contract or to any
third
person any material or immaterial benefit which h e/she
is not legally
entitled to, in order to obtain in exchange any
advantage of any kind
whatsoever during the tender process or
during the execution of the
contract.
2.
The Bidder/Contractor will not enter with other Bidders into any
undisclosed agreement or understanding, whether formal or
informal. This
applies in particular to prices, specifications,
certifications, Subsidiary contracts, submission or non-submission of
bids or any other
actions to restrict competitiveness or to introduce
cartelisation in the bidding process.
3.
The Bidder/Contractor will not commit any offence under the relevant
Anticorruption Laws of India; further the Bidder/Contractor will not use
improperly, for purposes of competition or personal gain, or pass on to
others, any information or document provided by the Principal as part of
the business relationship, regarding plans, technical proposals and
business details, including information contained or transmitted
electronically.
4.
The Bidder/Contractor will, when presenting his bid, disclose any and all
payments he has made, is committed to or intends to make to agents,
brokers or any other intermediaries in connection with the award of the
contract.
The Bidder/Contractor will not instigate third persons to commit offences
outlined above or be an accessory to such offences.
Section 3 - Disqualification from tender process and exclusion from future
Contracts
If the Bidder, before contract award has committed a transgression through a violation
of Section 2 or in any other form such as to put his reliability or risibility as Bidder into
question, the Principal is entitled to disqualify the Bidder from the tender process or to
terminate the contract, if already signed, for such reason.
1.
If the Bidder/Contractor has committed a transgression through a violation of
Section 2 such as to put his reliability or credibility into question, the Principal is
entitled also to exclude the Bidder/Contractor from future contract award
processes. The imposition and duration of the exclusion will be determined by
the severity of the transgression. The severity will be determined by the
circumstances of the case, in particular the number of transgressions, the
position of the transgressions within the company hierarchy of the Bidder and the
Page 2 of 5
amount of the damage. The exclusion will be imposed for a minimum of 6 months
and maximum of 3 years.
2.
The Bidder accepts and undertakes to respect and uphold the Principal's Absolute
right to resort to and impose such exclusion and further accepts and undertakes
not to challenge or question such exclusion on any ground, including the lack of
any hearing before the decision to resort to such exclusion is taken. This
undertaking is given freely and after obtaining independent legal advice.
3.
If the Bidder/Contractor can prove that he has restored/recouped the Damage
caused by him and has installed a suitable corruption prevention system, the
Principal may revoke the exclusion prematurely.
1.
A transgression is considered to have occurred if in light of available evidence no
reasonable doubt is possible.
Section 4 - Compensation for Damages
1.
If the Principal has disqualified the Bidder from the tender process prior to the
award according to Section 3, the Principal is entitled to demand and recover
from the Bidder liquidated damages equivalent to 3 % of the value of the offer or
the amount equivalent to Earnest Money Deposit/Bid Security, whichever is
higher.
2.
If the Principal has terminated the contract according to Section 3, or if
the
Principal is entitled to terminate the contract according to section 3, the Principal
shall be entitled to demand and recover from the Contractor liquidated damages
equivalent to 5% of the contract value or the amount equivalent to Security
Deposit/Performance Bank Guarantee, whichever is higher.
3.
The bidder agrees and undertakes to pay the said amounts without protest or
demur subject only to condition that if the Bidder/Contractor can prove and
establish that the exclusion of the Bidder from the tender process or the
termination of the contract after the contract award has caused no damage or
less damage than the amount or the liquidated damages, the
Bidder/Contractor shall compensate the Principal only to the extent of the
damage in the amount proved.
Section 5 - Previous transgression
1.
The Bidder declares that no previous transgression occurred in the last 3 years
with any other Company in any country conforming to the TI approach
or with
any other Public Sector Enterprise in India that could justify his exclusion from
the tender process.
2.
If the Bidder makes incorrect statement on this subject, he can be disqualified
from the tender process or the contract, if already awarded, can be
terminated for such reason.
Section 6 - Equal treatment of all Bidders/Contractor/Subcontractors
1.
The Bidder/Contractor undertakes to demand form all subcontractors a
commitment in conformity with this Integrity Pact, and to submit it to the Principal
before contract signing.
Page 3 of 5
2.
The Principal will enter into agreements with identical conditions as this one
with all Bidders, Contractors and Subcontractors.
3.
The Principal will disqualify from the tender process all bidders who do not
sign this Pact or violate its provisions.
Section 7 - Criminal charges against violating Bidders/Contractors/
Subcontractors
If the Principal obtains knowledge of conduct of a Bidder, Contractor or Subcontractor, or
of an employee or a representative or an associate of a Bidder, Contractor or
Subcontractor, which constitutes corruption, or if the Principal has substantive suspicion
in this regard, the Principal will inform the Vigilance Office.
Section 8 - External Independent Monitor/Monitors
(three in number depending on the size of the contract)
(to be decided by the Chairperson of the Principal)
1.
The Principal appoints competent and credible external independent Monitor
for this Pact. The task of the Monitor is to review independently and objectively,
whether and to what extent the parties comply with the obligations under this
agreement.
2.
The Monitor is not subject to instructions by the representatives of the parties
and performs his functions neutrally and independently. He reports to the
Chairperson of the Board of the Principal.
3.
The Contractor accepts that the Monitor has the right to access without
restriction to all Project documentation of the Principal including that provided by
the Contractor. The Contractor will also grant the Monitor, upon his request and
demonstration of a valid interest, unrestricted and unconditional access to his
project documentation. The same is applicable to Subcontractors. The Monitor is
under contractual obligation to treat the information and documents of the
Bidder/Contractor/Subcontractor with confidentiality.
4.
The Principal will provide to the Monitor sufficient information about all
meetings among the parties related to the Project provided such meetings could
have an impact on the contractual relations between the Principal and the
Contractor. The parties offer to the Monitor the option to participate in such
meetings.
5.
As soon as the Monitor notices, or believes to notice, a violation of this
agreement, he will so inform the Management of the Principal and request the
Management to discontinue or heal the violation, or to take other relevant action.
The monitor can in this regard submit non-binding recommendations. Beyond
this, the Monitor has no right to demand from the parties that they act in a
specific manner, refrain from action or tolerate action.
6.
The Monitor will submit a written report to the Chairperson of the Board of the
Principal within 8 to 10 weeks from the date of reference or intimation to him by
the 'Principal' and, should the occasion arise, submit proposals for correcting
problematic situations.
Page 4 of 5
7.
If the Monitor has reported to the Chairperson of the Board a substantiated
suspicion of an offence under relevant Anti-Corruption Laws of India, and the
Chairperson has not, within reasonable time, taken visible action to proceed
against such offence or reported it to the Vigilance Office, the Monitor may
also transmit this information directly to the Central Vigilance Commissioner,
Government of India.
8.
The word 'Monitor' would include both singular and plural.
Section 9 - Pact Duration
This Pact begins when both parties have legally signed it. It expires for the Contractor 12
months after the last payment under the respective contract, and for all other Bidders 6
months after the contract has been awarded.
If any claim is made/ lodged during this time, the same shall be binding and continue to
be valid despite the lapse of this pact as specified above, unless it is
discharged/determined by Chairperson of the Principal.
Section 10 - Other provisions
1. This agreement is subject to Indian Law. Place of performance and jurisdiction is the
Registered Office of the Principal, i.e. New Delhi.
2.
Changes and supplements as well as termination notices need to be made in
writing. Side agreements have not been made.
3. If the Contractor is a partnership or a consortium, this agreement must be, signed by
all partners or consortium members.
4. Should one or several provisions of this agreement turn out to be invalid, the
remainder of this agreement remains valid. In this case, the parties will strive
to
come to an agreement to their original intensions.
A. J. SARMAH
MANAGER MATERIALS (IP)
---------------------------------For the Principal
Place.
Date
For the Bidder/Contractor
Duliajan.
14.07.2018
-------------------------
Witness 1 : .............................
.
Witness 2 : .............................
Page 5 of 5
Technical Bid Checklist
Annexure-EEE
Tender No.
Bidder's Name :
Compliance by Bidder
SL.
NO.
1
2
3
4
5
6
7
8
BEC / TENDER REQUIREMENTS
Indicate Corresponding
Indicate 'Confirmed' / 'Not page ref. of unpriced bid or
Confirmed' / Not applicable Comments
Confirm that validity has been offered as per NIT.
Confirm that Bid Security / Earnest Money has been submitted
as per NIT (Wherever Applicable) ?
Confirm that you shall submit Performance security (in the
event of placement of order) (Wherever Applicable) ?
Confirm that duly signed Integrity Pact has been submitted as
per NIT (Wherever Applicable) ?
Confirm that you have submitted documentary evidence of
successfully executing one Purchase order as stipulated in NIT in
any of the preceding 5 financial years (*)
Confirm that you have submitted Balance Sheet and Profit and
Loss Account of any of the preceding 3 financial years certified
by a chartered accountant.
Confirm that the bid has been signed using Class 3 digital
certificate with Organisation’s Name as per NIT.
Confirm that you have not taken any exception/deviations to
the NIT .
NOTE: Please fill up the greyed cells only.
(*) Purchase Orders along with copies of any of the documents in respect of
satisfactory execution of the Purchase Orders should be submitted – (i) Satisfactory
Inspection Report (OR) (ii) Satisfactory Supply Completion / Installation Report (OR)
(iii) Consignee Receipted Delivery Challans (OR) (iv) Central Excise Gate Pass / Tax ,
Invoices issued under relevant rules of Central Excise / VAT (OR) (v) any other
documentary evidence that can substantiate the satisfactory execution of the purchase
order cited above.
Response Sheet
Annexure-FFF
Tender No.
Bidders Name
Bidders Response Sheet
Sl No.
Description
1 Place of Despatch
2 Whether Freight charges have been included in your quoted prices
3 Whether Insurance charges have been included in your quoted prices
4 Make of quoted Product
5 Offered Validity of Bid as per NIT
6 Bid Security Submitted (if applicable)
6 Details of Bid Security Submitted to OIL (if applicable)
a) Bid Security Amount (In Rs):
b) Bid Security Valid upto:
7 Whether you shall submit Performance Security in the event of placement of
order on you (if applicable)
8 Integrity Pact Submitted (if applicable)
9 Whether you have submitted documentary evidence of successfully executing
one Purchase order as stipulated in NIT in any of the preceding 5 financial
years (*)
10 Whether you have submitted Balance Sheet and Profit and Loss Account of
any of the preceding 3 financial years certified by a chartered accountant.
Remarks
11 Delivery Period in weeks from placement of order
12 Complied to Payment terms of NIT (if applicable) otherwise to Standard
Payment Terms of OIL or not.
13 If bidder is MSE whether you have quoted your own product
14 If Bid security submitted as Bank Guarantee, Name and Full Address of Issuing
Bank including Telephone, Fax Nos and Email id of branch manager
NOTE: Please fill up the greyed cells only.
(*) Purchase Orders along with copies of any of the documents in respect of satisfactory execution of the Purchase
Orders should be submitted – (i) Satisfactory Inspection Report (OR) (ii) Satisfactory Supply Completion / Installation
Report (OR) (iii) Consignee Receipted Delivery Challans (OR) (iv) Central Excise Gate Pass / Tax , Invoices issued under
relevant rules of Central Excise / VAT (OR) (v) any other documentary evidence that can substantiate the satisfactory
execution of the purchase order cited above.
ANNEXURE - GGG
(TO BE FILLED UP BY ALL THE VENDOR IN THEIR OWN LETER HEAD)
(ALL FIELDS ARE MANDATORY)
Tender No.
Name of Beneficiary
Vendor Code
:……………………………………………………………………
:M/s……………………………………………………………………
:………………………………………………………………………...
Address
:..……………………………………………………………………….
..………………………………………………………………………..
Phone No. (Land Line)
:..……………………………………………………………………….
Mobile No.
:..……………………………………………………………………….
E-mail address
:..……………………………………………………………………….
Bank Account No. (Minimum
Eleven Digit No.)
:..……………………………………………………………………….
Bank Name
:..……………………………………………………………………….
Branch
:..……………………………………………………………………….
Complete Address of your
:..……………………………………………………………………….
Bank
:..……………………………………………………………………….
IFSC Code of your Bank
a) RTGS
:………………………………………………………………………...
b) NEFT
:………………………………………………………………………...
PAN
:………………………………………………………………………...
VAT Registration No.
:………………………………………………………………………...
CST Registration No.
:………………………………………………………………………...
Service Tax Registration No.
:………………………………………………………………………...
Provident Fund Registration
:………………………………………………………………………...
I/We confirm and agree that all payments due to me/us from Oil India Limited can be remitted to
our above mentioned account directly and we shall not hold Oil India Limited responsible if the
amount due from Oil India Limited is remitted to wrong account due to incorrect details furnished
by us.
Office Seal
………………………………
Signature of Vendor
Counter Signed by Banker:
Seal of Bank:
Enclosure: Self attested photocopies of the following documents1)
2)
3)
4)
5)
6)
7)
PAN Card
VAT Registration Certificate
Service Tax Registration
CST Registration
Provident Registration Certificate
Cancelled cheque of the bank account mentioned above (in original).
Bank Statement not older than 15 days on the date of submission.
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