Bid Document - ppra services portal

Bid Document - ppra services portal

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Bid Document

Tender No. _______________/2013

Procurement of I.T Equipments, Furniture & Fixture, Plant & Machinery and Vehicle.

BIDDING DOCUMENTS

KING EDWARD MEDICAL UNIVERSITY,

LAHORE

FINANCIAL YEAR 2012-13

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KING EDWARD MEDICAL UNIVERSITY, LAHORE

Tender No. ______________________/2013

Procurement of I.T Equipments, Furniture & Fixture, Plant & Machinery and Vehicle.

BID INQUIRY FOR

-------------------------------------------------------------------------.

Time & Date of Receipt of bids 09.07.2013 AT 11.00 AM (Tender No.1 to 09)

Time & Date Opening the bids 09.07.2013 AT 11.30 AM

Venue

Earnest Money

Conference Room, KEMU, Lahore.

2% of quoted value in the shape of

PARTICULARS OF THE PARTICIPATING FIRMS

Office Telephone /Fax No./ Cell No. --------------------------------------------------------------------

Name of authorized representative --------------------------------------------------------------------

I.D. Card No. (N.I.C.) (Copy attached) --------------------------------------------------------------------

Sale Tax Reg. No. __________________________________ N.T.N No. ----------------------------------------------------------

(CERTIFICATE (MUST BE PROVIDED ON STAMP PAPER OF Rs. 100/-)

We M/S ----------------------------------------------------------- are not suspended/Black listed/defaulter of any

Government/Autonomy Institution at any time. We accept the terms & conditions of the bidding documents. In case of any violation of any of the terms and conditions, our security// earnest money may be forfeited. We further hereby undertake that such an action of the administration shall not be challenged in any court of law.

We M/S______________________________ solemnly affirms the Physical presence of technical /engineering backup support workshop and trained personals to specifically look after the Equipments supplied by our firm to King Edward Medical

University. I / We undertake to provide a letter from the principal that M/S ___________________________ is their agent in

Pakistan and has sufficient trained personnel’s as well as logistic support to carryout necessary after sale services / repair of

Equipment supplied on their behalf. We M/S ______________________________ also undertake that the equipment supplied is not refurbished and conformed to standards applicable in country of origin, moreover the same equipment is being sold in country of origin as well as in two or more continents.

We M/S ______________________________ certify and conform the presence of spare parts in Pakistan that will enable us to replace defective parts within 24 hours for the parts costing up to 10% of total cost of equipment and in case of failure, we will pay penalty of 0.5% per day of total value of equipment.

For replacement of parts beyond 10% of original price of equipment the time will be 21 days for replacement of parts weighing less than 100kg and for parts more than 100kg the time limit is 90 days.

Failure to repair the equipment within the time limits specified above will result in all of the following.

1. Forfeit of performance security.

2. Blacklisting of firm.

We also confirm that the prices quoted in King Edward Medical University Lahore are not more than the prices quoted in any other Government/ Autonomous Institution. In case of any difference, overpricing detected at any stage, we shall be bound to refund the differential amount to the Institution in the best interest of the Government/ KEMU, Lahore. Moreover, we also confirm to abide by all the terms and conditions laid down in the tender inquiry or any subsequent amendment made by the KEMU.

Maintenance of equipment and replacement of the defective parts will be done without any cost during warranty.

SIGNATURE OF THE BIDDER

STAMP

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Section-1

Invitation to Bids

Note: This invitation to bids is only for the goods and stores as are mentioned in this bid documents and the

Tender Notice published in the newspapers on __/___/-2113 under the authority of Vice Chancellor, King

Edward Medical University, Lahore on FOR/CIF Basis.

Whereas, The Vice Chancellor, King Edward Medical University, Lahore intends to procure I.T Equipments,

Furniture & Fixture, Plant & Machinery and Vehicle. by calling open tenders from the interested vendors, suppliers, dealers, manufacturers, and stockiest of such goods/equipments.

Now, the Vice Chancellor, King Edward Medical University, Lahore (hereinafter also referred as the

Purchaser”) invites sealed bids from the eligible bidders for the supply of,

I.T Equipments, Furniture

& Fixture, Plant & Machinery and Vehicle.

as per the Schedule of Technical Specifications annexed to this invitation to the tenders and subject to the conditions as laid down in this bid document, in accordance with the provisions of the Punjab Procurement Rules (PPR), 2009.

1. Bidding will be conducted through a competitive bidding process as specified in the Punjab

Procurement Rules, 2009 and will be open to all bidders who fulfill the requisite qualifications for participating in the bidding.

2. Interested bidders, who intend to participate in the tenders, can purchase a complete set of the bidding documents from the address given below by presenting a written application on their official letterhead and upon cash payment of a non-refundable fee as mentioned in the advertisement notice. The document can also be downloaded from the website of the Punjab Procurement Regulatory Authority at “ppra.punjab.gov.pk” as well as official portal of the Government of the Punjab at “tender.punjab.gov.pk”. However, in case of filing the bid on downloaded document, the bidder will have to pay the cost of the document in cash at the time of submission of the bid, otherwise his bid will not be entertained.

3. Bidders might be asked to deposit a non-refundable sum to be specified by the Purchaser as the

“processing fee” for scrutinizing their bid papers.

4. Bidders will submit their offers on the prescribed Bid Proforma attached to this invitation to bids and shall sign the certificate and the undertaking as given in this document to the effect that the stores shall be supplied exactly in accordance with the requirements specified in the tender document. In case of any difference or deviation of the specifications, the bidder shall clearly state it in his bid papers, otherwise it will be presumed that the offer is strictly in accordance with the requirements and specifications of the Purchaser.

5. Bids must contain a bid security / earnest money @ 2% of the amount quoted by the bidder in the form of a deposit at call receipt (CDR) in favour of the Vice Chancellor, King Edward Medical University, Lahore from a scheduled bank for each tender.

6. Bids must be delivered to the address below within the specified time in the specified manner. Bid received after the cut-off time and date will not be entertained.

7. The period of validity of the offer will be at least 180 days from the date of opening the bids and may be extendable by the bidder on request of the Purchaser without any additional liability.

8. Place of consignment and the delivery period shall be as specified in the supply order issued to the successful bidder(s) and the contract agreement, if any.

9. Failure to submit the bid in the manner prescribed in this invitation to bids may result in rejection of the bid.

10. The Purchaser does not pledge himself necessarily to accept the lowest bid and reserves to himself the right of accepting a bid in accordance with his evaluation criteria. The purchaser may also vary the quantity of the goods to be supplied and in such a case, the bidder shall supply the same at the quoted rate.

11. The bidders are is at liberty to quote for either the full or the part quantity mentioned in the tender.

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12. The contract agreement, if any, resulting from this invitation to bids shall be governed by and subject to the general and the special conditions of contract as are agreed to and signed by the Purchaser and the supplier, and shall also be subservient to the terms and conditions governing contracts for supplies as contained in the

PPR 2009 and the general provisions of the Contract Act, 1940 as applicable in the country.

13. Bids will be opened in the presence of the bidders or their authorized representatives who choose to attend the opening ceremony.

14. A bidder quoting against this Invitation to bids shall be deemed to have read and understood the conditions thereof and the particulars of the stores or services required by the Purchaser and their specifications, etc.

15. The interested and eligible bidders may obtain further information from the Office of the Vice

Chancellor, King Edward Medical University, Lahore during office hours on all working days.

Vice Chancellor,

King Edward Medical University,

Lahore

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Section-2

Definitions

In this document, the following terms shall be interpreted as defined below:

(1) “Bidder” means the person or firm participating in the bidding process and offering to supply the goods and services as demanded by the purchaser.

(2) “Bid Price” means the price quoted by the bidder in the bid papers submitted by him.

(3) “Contract” means the agreement entered into between the purchaser and the supplier, as recorded in the contract agreement signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein.

(4) “Contract Price” means the price payable to the supplier under the contract for the full and proper Performance of its contractual obligations.

(5) “Day” means a calendar day.

(6) “Goods” means all equipment, machinery and or other materials, which the supplier is required to supply to the purchaser under the Contract.

(7) “Month” means a calendar month.

(8) “Purchaser” means the Vice Chancellor, King Edward Medical University, Lahore or his delegate.

(9) “Services” means the services ancillary to the supply of the goods, such as transportation and insurance, and any other incidental services, such as installation, commissioning, provision of technical assistance, training, and other such obligations of the supplier covered under the contract.

(10) “Supplier” means the individual or firm supplying the goods and services under the contract and the supply order.

Section-3

General Conditions of Bidding

Bidding will be governed by the terms and conditions as mentioned in this section.

1. Cost of bidding

All substantial and incidental costs in connection with preparation and submission of the bid as well as all other expenses incidental to the process shall be borne exclusively and solely by the prospective bidder. The purchaser, in no case, will be responsible or liable for any costs borne by a prospective bidder regardless of the outcome of the bidding process. Claims on this count will not be entertained at all.

2. Bidding document

(i) Bids can be offered only on the biding documents issued or authorized by the purchaser. The bidding documents may include the following:

(a) Invitation to bids

(b) Bidding document containing the general and special conditions of bidding

(c) Schedule of Technical specifications

(d) Bid proforma

(e) Bid Price Schedule

(f) Certificate and undertaking from the bidder

(g) Technical literature, data, catalogues, and brochures etc., submitted by the bidder

(ii) Bidders are expected, before filling in the bid documents, to have examined all instructions, terms, conditions, and the specifications as mentioned in or attached to the bidding documents. Failure to furnish the information as required in the bidding documents or submission of a bid deviant from the bidding documents may result in rejection of the bid.

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3. Clarifications concerning bidding

A prospective bidder requiring any clarification of the bidding documents may apply in writing or can contact the purchaser by any of the modes of communications mentioned in the bid document (e.g., telephone, fax, email).

4. Amendments into bidding documents

(i) At any time prior to the deadline for submission of bids, the Purchaser, whether at its own Initiative or in response to a clarification requested by a prospective bidder, may modify the bidding documents by incorporating necessary amendments therein.

(ii) All the prospective bidders who have obtained the bidding documents by that time will be duly notified by any of the available and the most expedient means of communication of these amendments in the bidding documents. Thenceforth, the amendments shall be binding on them.

(iii) In order to allow reasonable time to a prospective bidder to take note of the amendments in preparing his bid, the Purchaser, at its discretion, may extend the deadline for the submission of bids. Notification of such an extension in submission of bids shall be publicized as per the prescribed procedure.

5. Bid papers

(i) The bid papers to be prepared and submitted by the prospective bidders will comprise the following components: a) b)

Duly purchased or downloaded bid document;

Bid profroma, duly filled in and signed in accordance with the instructions and other conditions of bidding; c) d)

Bid Price Schedule, duly filled in and signed in accordance with the instructions and other conditions of bidding;

Documentary evidence that the bidder is eligible to bid and is qualified to perform the contract if its bid is accepted including an undertaking that the bidder is not blacklisted by any public e) authority or is in litigation with a public authority;

Documentary evidence that the goods and ancillary services to be supplied by the bidder conform to the specifications as given in the bidding documents or as notified by the

Government of the Punjab from time to time; f) g) h)

Bid security (earnest money) in the form of a CDR in favour of the Purchaser issued by an authorized bank;

Receipt of purchase of the bid documents or receipt of payment in lieu thereof in case of download;

Documentary evidence establishing the relationship of principal and agent in case of goods of foreign origin or where the bidder himself is not the manufacturer (e.g., third party manufacturing) including undertaking of liability by the principal or original equipment manufacturer (OEM); and

Certificate and undertaking in the requisite format to the satisfaction of the Purchaser i)

6. Description of the goods

The goods required, the bidding procedures, and the terms of the contract would be the ones as are prescribed in this bidding document. The specifications and other description of the goods will be as mentioned in the section on technical specifications of these bid documents.

7. Bid Prices

(i) Bidders shall indicate both unit prices (where applicable) and total bid price of the goods and services they proposes to supply on the bid perform and the price schedule.

(ii) Prices indicated on the bid Proforma shall be entered separately with and without applicable Governmental taxes and duties, insurance, and other incidental charges, if any.

(iii) Bidders shall furnish undertaking that they have not supplied the same goods to another public authority or a governmental purchasing agency, during the current financial year, on a price lower than the one they have quoted in the instant bid.

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(iv) Prices quoted by a bidder shall remain valid for the entire validity period (including the extension thereof, if any) and all during the bidder’s performance of the contract and shall not be subject to variation on any account, unless otherwise specified in the contract agreement.

(v) A conditional, contingent, adjustable or fluctuating bid price will be treated as invalid bid price and shall be liable to rejection straight away.

(vi) All prices will be quoted in Pakistani Rupees, in CIF case the rates will be in the relevant currency.

(vii) Prices must be quoted in both words and figures. In case of variance between the two, the price quoted in words shall take precedence and will be treated as the quoted bid price.

8. Documents establishing bidder’s eligibility and qualification

(i) A bidder shall furnish, as part of its bid papers, the necessary documents establishing the bidder’s eligibility and qualifications to bid and to perform the contract, if its bid is accepted, to the entire satisfaction of the

Purchaser.

(ii) In case the bidder is offering to supply the goods, which the bidder does not manufacture or otherwise produces, it shall furnish an authorization from the goods’ original manufacturer or the producer that the bidder is authorized validly to bid and supply the goods. Such an authorization shall clearly mention that the manufacturer or the producer, as the case may be, will have the ultimate responsibility with respect to quality of the goods.

(iii) The bidder shall furnish necessary proof of possessing the financial and the technical capability necessary to perform the contract.

9. Documents establishing eligibility and conformity of the goods

(i) The documentary evidence of conformity of the goods and services to the specifications

Mentioned in the bidding documents may be in the form of literature, drawings and data, and may consist of:

(a) A detailed description of the essential technical and performance characteristics of the goods;

(b) A list giving full particulars, including available sources and current prices of spare parts, special tools, etc., necessary for the proper and continual functioning of the goods for a period to be specified in the bid documents following commencement of the use of the goods by the Purchaser; and

(c) A statement showing conformity of the goods to the specifications advertised by the Purchaser as well as a statement of deviations and exceptions to the technical specifications, if any.

10. Bid security / Earnest money

(i) The bidder shall furnish, as part of its bid, a bid security or earnest money in the amount specified in the advertisement notice and or the bid document.

(ii) In case of non-compliance or non-Performance of the contract, the bid security or earnest money shall be liable to forfeiture to cover for the risk associated with bidder’s non-Performance.

(iii) The bid security / earnest money shall be in Pakistani rupees in the form of a deposit-at-call receipt (CDR) in favour of the Vice Chancellor, King Edward Medical University; Lahore issued by a scheduled bank and shall be valid for one year beyond the validity of the bid.

(iv)A bid not accompanied by valid bid security or earnest money will be rejected.

(v) Bid security of the unsuccessful bidder(s) will be discharged or returned as promptly as possible after completing the necessary formalities.

(vi) Bid security of the successful bidder may be adjusted into the Performance guarantee required to be furnished by the bidder, if any. Else, the bid security will serve as guarantee for successful completion of the contract, even if it is not specifically mentioned so in the contract agreement or the bid document.

(vii) The bid security will be liable to forfeiture in the following circumstances:

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(a) If a participating bidder withdraws its bid during the bid validity period as specified in the bid document; or

(b) If a successful bidder, to whom acceptance of bid is conveyed, fails to sign the contract, or does not furnish the requisite Performance guarantee.

11. Period of validity of bids

(i) Bids shall remain valid for the entire period specified in the tender document. The validity period shall be reckoned from the date of opening of the bids. A bid valid for a period shorter than the requisite validity period will be liable to rejection.

(ii) In exceptional circumstances, the Purchaser may solicit the bidder’s consent to extension of the period of validity. Such a request will be made and replied in writing.

(iii) A bidder may refuse the request for extension in validity period. Such a refusal shall not render his bid security liable to forfeiture.

(iv)In case of extension of the validity period, the bid security will also stand extended automatically.

(v) Extension in the validity period, however, will not entitle the bidder to modify his bid or

Incorporate changes to his bid.

12. Format and signing of the bid

(i) Bids shall be typed or written in indelible ink and shall be signed and sealed by the bidder or a person duly authorized to bind the bidder to the contract. All pages of the bid, except for the printed literature, if any, shall be initialed by the person signing the bid.

(ii) Any interlineations, erasure, strike-through, cutting, or overwriting shall be valid only if they are initialed by the person or persons signing the bid and bear the date of such correction under his initials.

Section-4

Submission of Bids

(I) FOR TENDER ADVERTISED AS PER CLAUSE 36-C

The bid shall be received under TWO Stage PROCEDURE as per Clause 36-C of Punjab

Procurement Rules, 2009.

SPECIAL INSTRUCTIONS

.

Two stage bidding procedure.-

¾ First Stage i. the bidder shall first submit a technical proposal without price; ii. the technical proposal shall be evaluated in accordance with specified evaluation criteria and may be discussed with the bidders regarding any deficiencies and unsatisfactory technical features; iii. after such discussions, all the bidders shall be permitted to revise their respective technical proposals to meet the requirements. iv. The procuring agency may revise, the technical requirements or evaluation criteria, or it may add new requirements or criteria. v. Provided that such revisions are communicated to all the bidders equally at the time of invitation to submit final bids, and sufficient time is allowed to revise bids: vi. Allowed time shall not be less than fifteen days in the case of national competitive bidding and thirty days in the case of international competitive bidding;

vii. The bidders not willing to conform to the procuring agency’s technical requirements may be allowed to withdraw from the bidding without forfeiture of their bid security;

Second Stage

(vi) The bidders, whose technical proposals or bids have not been rejected and who are willing to conform their bids to the revised technical requirements of the procuring agency, shall be invited to submit a revised technical proposal along with the financial proposal;

(vii) The revised proposal and the financial proposal shall be opened at a time, date and venue announced and communicated to the bidders in advance; and the revised technical proposal and the financial proposal shall be evaluated in the manner prescribed above. The bid found to be the lowest evaluated bid shall be accepted:

A procuring agency shall allow sufficient time to the bidders to incorporate the agreed upon changes in the technical proposal and prepare their financial proposals accordingly.

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(II) FOR TENDER ADVERTISED AS PER CLAUSE 36-B

The bid shall be received under Single Stage Two Envelops as per Clause 36-B of Punjab

Procurement Rules, 2009.

(b) Single stage – two envelope procedure.-

i. the bid shall comprise a single package containing separately the financial proposal and the technical proposal; ii. initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened; iii. the envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of the procuring agency without being opened; iv. the procuring agency shall evaluate the technical proposal first. v. during the technical evaluation no amendments in the technical proposal shall be permitted; vi. the financial proposal of bids found technically non-responsive shall be returned un-opened to the respective bidders; and vii. the financial proposals of bids shall be opened publicly at a time, date and venue announced and communicated to the bidders in advance; viii. public opening of the financial proposals of the technically accepted bids only. ix. the bid found to be the lowest evaluated bid shall be accepted.

1. Sealing and marking of bids

(i) If separate financial and technical proposals have been invited, the bidder shall seal the financial and the technical proposals in separate envelopes, duly marking the envelopes as “Financial Proposal” and

Technical Proposal”. The envelopes shall then be sealed in an outer envelope.

(ii) Both inner and outer envelopes shall be addressed to the Purchaser along with reference to the tender notice and a warning “Do Not Open Before 04-07-2013” and “To Be Opened By Authorized Person only” or alike inscription.

(iii) The inner envelopes shall also bear the name and address of the bidder to enable the bid to be returned unopened in case it is so required.

(iv) If the outer envelope is not sealed and marked, the Purchaser will assume no responsibility for the bid’s misplacement or premature opening.

2. Deadline for submission of bids

(i) Bids must be delivered to the Purchaser at the purchaser’s address notified in the advertisement by or before the time and date fixed for receipt of bids.

(ii) Any bid submitted or received after the time and date fixed for submission of the bids will not be considered.

(iii) The purchaser, however, may extend the deadline for submission of the bids; in which case all rights and obligations of the purchaser and the bidder as are subject to the previous deadline will thereafter be subject to the deadline as extended. Any extension in the date of submission of the bids shall be duly notified to all the bidders and the public, if so needed.

3. Modification and withdrawal of bids

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(i) Withdrawal of the bids after the deadline for submission of bids will not be allowed under any circumstances.

(ii) No modification in the contents of the bid will be allowed to any bidder after submission and opening of the bids, except to the extent of typographical errors.

(iii) A bidder, however, under a written request, may modify or withdraw its bid before the time and date of submission of the bids without entailing any liability.

(iv) Notice for modification or withdrawal shall be prepared, sealed, marked, and presented in accordance with the prescribed procedure but not later than the deadline for submission of bids.

(v) No bid may be withdrawn in the intervening period between the deadline for submission of bids and the expiration of the period of bid validity. Withdrawal of a bid during this interval may result in the forfeiture of the bid security/earnest money.

(vi) If the Purchaser does not make a decision regarding acceptance of rejection of the bid during the validity period, a bidder may withdraw its bid upon expiry of the validity period unless it is extended by him without entailing any penalty of forfeiture.

Section-5

Opening and Evaluation of Bids

1. Opening of bids

(i) Bids will be opened at the time and date notified in the invitation to bids advertisement in the presence of bidders or their authorized representatives, who choose to attend. The persons attending the bid opening shall mark their presence on the attendance sheet evidencing their participation.

(ii) Bidders’ names, bid modifications or withdrawals, bid prices, discounts, presence or absence of requisite bid security / earnest money, special conditions and such other details, as the Purchaser at its discretion may consider appropriate, may be announced at the opening.

(iii) Bids not qualifying the requisite criteria and other necessary conditions of participation as well as the late bids shall be rejected.

(iv) Modifications and changes, that were filed before opening of the bids may, at the discretion of the

Purchaser, form part of the bidding documents and shall also be made known to the participants.

(v) The Purchaser will prepare and record the minutes and proceedings of the bid opening.

2. Clarification of bids

During evaluation of the bids, the Purchaser may, at its discretion, ask the bidder for a clarification of its bid. However, no change in the prices or substance of the bid shall be sought, offered, or permitted.

3. Preliminary examination of bids

(i) Prior to the detailed evaluation, the Purchaser may determine conformity of the bids to the terms and conditions of participating in the bidding. Deviations from or objections or reservations to critical provisions, such as those concerning bid security, taxes and duties, will be deemed to be a material deviation. The conformity will be determined based on contents of the bid itself without recourse to extrinsic evidence.

(ii) The Purchaser will examine the bids to determine whether they are complete, or whether any computational errors exist, or whether required sureties have been furnished, or whether the bid documents have been properly signed, and whether the bids are generally in order.

(iii) Arithmetical errors will be rectified on the following basis:

(a) If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected.

(b) If there is a discrepancy between words and figures, the amount in words will prevail.

(iv) If a bidder does not accept the correction of the errors, its bid will be rejected, and the bid security / earnest money may be forfeited.

(v) The purchaser may waive or ignore any minor informality, nonconformity, discrepancy, or irregularity in a bid, which does not constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking of any of the bidders.

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(vi) If a bid is not in conformity to the terms and conditions of bidding, it will be rejected and shall not be entertained even if the bidder corrects the nonconformity.

4. Evaluation and comparison of bids

1 The Procuring Agency shall evaluate and compare the bids, which have been determined to be substantially responsive.

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The Procuring Agency’s evaluation of technical proposal/ bid shall be on the basis of previous

Performances, test reports, inspection of plant/ factory/ premises, previous experience, financial soundness and such other details as already highlighted. However, the evaluation of financial proposal shall be on the basis of price inclusive of prevailing taxes and duties.

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All bids shall be evaluated in accordance with the evaluation criteria and other terms and conditions set forth in these bidding documents.

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In case of procurement on C&F/ CIP/ CIF basis; for the purpose of comparison of bids quoted in different currencies, the price shall be converted into Pak Rupees . The rate of exchange shall be the selling rate, prevailing on the date of opening of bids specified in the bidding documents, as notified by the State

Bank of Pakistan/ National Bank of Pakistan on that day.

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A bid once opened in accordance with the prescribed procedure shall be subject to only those rules, regulations and policies that are in force at the time of issue of notice for invitation of bids.

Evaluation Criteria

1 For the purposes of determining the lowest evaluated bid, facts other than price such as previous

Performances, previous experience, engineering/ technical capabilities, financial soundness and such other details as the Procuring Agency at its discretion, may consider appropriate shall be taken into consideration.

The following evaluation factors/ criteria will be employed on technical proposals. The number of points allocated to each factor shall be specified in the Evaluation Report. Only bids securing minimum of 70% marks would be declared technically accepted.

TECHNICAL PROPOSAL WOULD BE EVALUATED AS FOLLOWS

CHECK LIST

The provision of this checklist is essential prerequisite along with submission of tenders.

SR. # DETAIL

YES /

NO

PAGE

#

KNOCK OUT CLAUSES

1

2

Original receipt for purchase of tender.

Minimum one year business history from the date of authorization.

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4

5

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Mandatory warranty of the product as per terms and conditions of the contract. Proof that the company is authorized to give warranty on behalf of the Principal to be provided.

Acceptance of terms and condition, tender documents duly signed and stamped.

Company profile including engineering and managerial capability.

An affidavit on stamp paper of Rs.20/- submitting following clauses: i) that maintenance of equipment and replacement of defective parts under warranty shall be done, ii) that the firm is never blacklisted on any grounds whatsoever.

Price should not be mentioned on technical bid.

Bank statement / Balance sheet, National tax number and General Sale Tax number certificate.

List of products supplied to Govt. Hospital and private sector.

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8

9

10

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Literature / brochure of product.

Manufacturer authorization form.(proof in form of reviews/opinions)

Certificate / documentary proof to the effect that the Principal is the original manufacturer of the required goods (major components, mainframe, etc.)

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16

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13 Bidder must indicate the country of origin (whereas the country of origin is the country where more than 50% of parts of the machine are manufactured).

GENERAL CLAUSES

14 Certificates regarding quality of production for conformity with International Standards (copy of certificate FDA, CE, JIS)

Detail of technical staff to be provided.

Latest tax paid, balance sheet, audit inspection report, at least one year bank statement.

Supply orders detail over last one year (minimum) Government and private as case may be.

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2 Evaluation Criteria

For the purposes of evaluation the word “Product” would mean the specific item included in the bidders bid, the specific make and model the bidder is including in the bid. Marking will be as follows:

EVALUATION CRITERIA

BID EVALUATION CRITERIA FOR

I.T Equipments, Furniture & Fixture, Plant & Machinery and

Vehicle

Compulsory Documents

• Computerized National Identity Card

• N. T. N. Certificate

• G. S. T. Reg. Certificate (where applicable)

• Bid Security Rs. 50,000/- Each Tender

• Under Taking Certificate Regarding Black Listing on the legal stamp paper of Rs.100/-

• Bid Validity Period

• Signed Terms & Conditions / Bidding Documents

Sr.

No. a) Technical Evaluation / Qualification Parameters

Parameters Detail

Marks

Government

Departments and Private

Organization

(Last one year)

As per Bid Form ii 1 iii 2 to 3 iii 4 to 5 iii 6 to 7 iii 8 and above

2 Market experience in quoted items i 1 - 3 years ii 3 - 5 years iii Above years

10

15

20

5

10

15

20

25

20 Bidders having less than

1 year experience are ineligible. For items firm will submit supporting documents confirming requisite product market availability &

Experience. sale tax reregistered i Income tax registered 10

10 issued by the concerned

Authority is required.

4 Product Sample Samples will be examined as per following parameters: i Excellent ii Good

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25 iii Satisfactory iv Unsatisfactory

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0

35 Product 100% comply with the advertised specifications will be considered for evaluation

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Total marks: 100

Qualifying marks: 70%

Note: It is mandatory to get 70% marks in the technical evaluation criteria, otherwise bid will be rejected.

The list of technical staff along with their relative experience and certificate of credentials must be provided along with the bid

100% complete information according to the bid evaluation criteria provided by the firm will get maximum marks. The information provided by the firm should be relevant, concise and to the point as per bid evaluation criteria, Un necessary documentation will have a negative impact.

After technical evaluation is completed, the Procuring Agency shall inform the bidders who have submitted proposals the technical scores obtained by their technical proposal, and shall notify those bidders whose proposal did not meet the minimum qualifying mark which is 70% or were considered non-responsive, that their financial proposals shall be returned unopened after completing the selection process. The Procuring Agency shall simultaneously notify in writing bidders that have secured the minimum qualifying marks, the date, time and location for opening the financial proposals. Bidders’ attendance at the opening of financial proposals is optional.

Financial proposals would be evaluated as follows:

i) After technical evaluation is completed, the Procuring Agency shall notify the date, time and location for opening of the financial proposals. Bidders’ attendance at the opening of financial proposals is optional.

ii) Financial proposals shall be opened publicly in the presence of the bidders’ representatives who choose to attend. The name of the bidders and the technical score of the bidder shall be read aloud. The financial proposal of the bidders who met the minimum qualifying mark shall then be inspected to confirm that they have remained sealed and unopened (financial proposals) those Bidders failing to secure minimum marks in the technical evaluation shall be returned unopened). These financial proposals shall be then opened, and the total prices read aloud and recorded.

iii) Incomplete bid shall stand rejected.

iv) Minor oversight, clerical mistakes, other minor inconsistencies that do not alter the substances of the financial bid may be corrected by the Procuring Agency.

v) The lowest financial bid will be considered for acceptance.

vi) Negotiations:- Negotiations may be carried out after the financial bids have been opened. In case the financial offers are not providing best value for money or need changes, the university may invite sealed revised financial bids from all qualified bidders or through open bidding.

6. Contacting the purchaser

(i) From the time of bid opening to the time of award of the contract, if any bidder wishes to contact the

Purchaser on any matter related to the bid, it should do so in writing.

(ii) Any effort by a bidder to influence the Purchaser in its decisions on bid evaluation, bid Comparison, or award of contract may result in rejection of the bid of that particular bidder beside any legal action that the competent authority may deem appropriate under the circumstances.

Section-6

Award of Contract

1. Capability of the bidder to perform the contract

(i) Before awarding the contract, the Purchaser, in lieu of prequalification, may determine to its satisfaction whether the bidder who is offering the lowest bid is capable to perform the contract diligently and satisfactorily.

(ii) Determination of capability to perform the contract may take into account the bidder’s financial, technical, and production capabilities. It will be based upon an examination of the documentary evidence of the bidder’s qualifications as are submitted by the bidder as well as such other information as the purchaser deems necessary and appropriate.

(iii) A negative determination may result in rejection of the bidder’s bid and the purchaser may proceed to the next lowest bid to make a similar determination of the next bidder’s capabilities to perform satisfactorily.

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2. Award criteria

The purchaser will award the contract only to the successful bidder whose bid has been determined to be substantially in conformity to the terms and conditions of the bid and has been determined to be the lowest evaluated bid based on financial and technical evaluation combined. Provided further that the bidder is determined to be qualified to perform the contract satisfactorily.

3. Purchaser’s right to vary quantities at the time of award of contract

The Purchaser reserves the right to increase or decrease the quantity of goods and spares originally specified in the bid document without any change in unit price or other terms and conditions, at the time of award of contract to the successful bidder.

4. Purchaser’s right to accept any bid and to reject any or all bids

The Purchaser reserves the right to accept or reject any bid and to annul the bidding process and reject all bids at any time prior to award of contract, without thereby incurring any liability to the affected bidder or bidders.

5. Provisional acceptance of bid and notification thereof

(i) Prior to expiry of the bid validity period, the purchaser will notify the successful bidder in writing of the acceptance of the bid and asking him to submit Performance guarantee,5% of total order value .

(ii) Upon the bidder’s furnishing of the Performance security, if any, the purchaser will promptly notify the name of the winning bidder to each unsuccessful bidder and will also discharge bid security of the unsuccessful bidders.

(iii) If a bidder wishes to know the grounds on which its bid was not selected, it can do so in writing by addressing its request to the Purchaser. The Purchaser will promptly respond in writing to such a query by an unsuccessful bidder.

6. Signing of contract

(i) The Purchaser, alongwith the acceptance letter, either may send to the successful bidder or may ask him to furnish a typed contract agreement between the parties in the form and language approved by the Purchaser.

Such a contract will determine the rights and liabilities of the parties to the contract.

(ii) The successful bidder shall sign the contract in the witness of two witnesses and shall submit it to the

Purchaser along with any Performance guarantee and other documents, if any, within the time period specified in the offer of acceptance of the bid.

7. Performance security

(i) The successful bidder will furnish 5% Performance security in the form and the mode acceptable to the

Purchaser within the stipulated time.

(ii) In no case, the Performance security shall exceed 10% of the contract price.

(iii) Failure of the successful bidder to furnish the Performance guarantee and other mandatory conditions may lead to annulment of the award and forfeiture of the bid security / earnest money and the Purchaser may make the award to the next lowest evaluated bidder or call for new bids.

(iv) The Performance security shall stand as collateral and shall be realized by the Purchaser towards compensation for any loss resulting from the supplier’s failure to complete its obligations under the contract.

(v) Upon successful completion of the contract Performance and other obligations under the contract by the supplier, the Purchaser may discharge return the Performance security to the supplier, pursuant to a written request of the supplier in this behalf.

8. Corrupt and fraudulent practices

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(i) “Corrupt practice” means offering, giving, receiving or soliciting anything of value to influence the action of the Purchaser or his controlling authorities or his subordinates at any stage of the procurement process or in contract execution; and

(ii) “Fraudulent practice” means a misrepresentation of the true facts in order to influence the procurement process or execution of a contract to the detriment of the Purchaser. Fraudulent practice includes collusive practice among the bidders (prior to or after bid submission) designed to establish bid prices at artificial noncompetitive levels and to deprive the Purchaser of the benefits of free and open competition;

(iii) A bid will be liable to rejection if it is found that the bidder who was selected for award had used corrupt or fraudulent practices in competing for the contract at any time.

9. Blacklisting and disqualification

Engaging into corrupt and fraudulent practices may make a bidder blacklisted and ineligible, either indefinitely or for a stated period, to participate in the bids himself or through an agent. A bidder blacklisted by any other public authority shall also be disqualified from participating in the bids called by the Purchaser.

Section-7

Miscellaneous Terms and Conditions

1. Applicable standards and specifications

The goods to be supplied shall conform to the standards and specifications mentioned in the

Technical Specifications and if no applicable standard is mentioned, then to the authoritative standards appropriate to the goods notified or accepted by any department, agency, organization, or institution of the

Government of the Punjab. The authoritative standards shall be the latest ones issued by the concerned institution of the Govt. of the Punjab.

2. Patents and copyrights

The supplier shall indemnify the Purchaser against all third-party claims of infringement of patents, trademarks, or industrial design rights arising from use of the supplied goods or any part thereof.

3. Inspections and tests

(i) The Purchaser or its representative shall have the right to inspect or to test the goods to ascertain their conformity to the specifications at no extra cost to the Purchaser. The Purchaser may specify what inspections and tests the Purchaser would require and where they would be conducted. The Purchaser will notify the supplier in writing, in a timely manner, of the identity of his representative deputed for the purpose.

(ii) Inspections and tests may be conducted at any place including the premises of the supplier or its subcontractor(s), point of delivery, and or the goods’ final destination. If conducted on the premises of the supplier or its subcontractor(s), all reasonable facilities and assistance, including access to drawings and production data, shall be furnished to the inspectors at no charge to the Purchaser.

(iii) Should any inspected or tested goods fail to conform to the specifications, the Purchaser may reject the goods, and the supplier shall either replace the rejected goods or make necessary alterations into them to meet the specifications and requirements free of cost to the Purchaser.

(iv) Purchaser’s right to inspect, test, and where necessary to reject the goods, after their delivery to the final destination shall in no way be limited or waived by reason of the goods having previously been inspected, tested, and passed by the Purchaser or its representative prior to the goods’ consignment.

(v) Nothing under the above sub-clauses shall in any way absolve the supplier of any warranty or other obligations under this contract.

5. Packing

(i) The supplier shall provide such packing of the goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in the contract. The packing shall be sufficient to

17 withstand, without limitation, rough handling during transit and exposure to extreme temperatures, salt and precipitation during transit, and open storage. Packing case size and weights shall take into consideration, where appropriate, the remoteness of the goods’ final destination and the absence of heavy handling facilities at all points in transit.

(ii) The packing, marking, and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the contract, including additional requirements, if any, and even the instruction given by the Purchaser subsequent to the contract agreement.

6. Delivery of goods

Delivery of the goods shall be made by the supplier in accordance with the terms specified in the bid document/contract agreement.

7. Insurance

The goods supplied, where so required, shall be insured against loss or damage incidental to manufacture or acquisition, transportation, storage, and delivery in accordance with the terms of the contract agreement and in the manner specified by the Purchaser.

8. Transportation

Where the supplier is required to deliver the goods at the final destination, transportation of the goods, including cost of loading and unloading, shall be arranged and paid for by the supplier, and would be deemed included in the bid price quoted by the supplier.

9. Incidental services

(i) The supplier may be required to provide any or all of the following services, including additional services, if any:

(a) Performance or supervision of on-site assembly and/or start-up of the supplied goods;

(b) Furnishing of tools required for assembly and/or maintenance of the supplied goods;

(c) Furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied goods;

(d) Performance or supervision or maintenance and/or repair of the supplied goods, for a period of time agreed by the parties, provided that this service shall not relieve the supplier of any warranty obligations under this contract; and

(e) Training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly, start-up, operation, maintenance, and/or repair of the supplied goods.

(ii) Prices charged by the supplier for incidental services, if not included in the bid price for the goods, shall be agreed upon in advance by the parties and shall not exceed the prevailing rates charged to other parties by the supplier for similar services.

10. Spare parts

(i) The supplier may be required to provide any or all of the spare parts manufactured or distributed by the supplier as the Purchaser may elect to purchase from the supplier, provided that this election shall not relieve the supplier of any warranty obligations under the contract.

(ii) In the event of termination of production of the spare parts, the supplier would give advance notification to the Purchaser of the termination, allowing sufficient time to the purchaser to procure needed requirements.

(iii) In case of termination of production or distribution, furnish blueprints, drawings, and Specification of the spare parts, if requested, at no cost to the Purchaser.

11. Warranty

(i) The supplier would warrant that the goods supplied under the contract are new, unused, of the most recent or current models, and incorporate all recent improvements in design and materials unless provided otherwise in the contract. The supplier would warrant further that all goods supplied under the contract shall have no

18 defects arising from design, materials, or workmanship (except when the design and/or material is required by the purchaser’s specifications) that may develop under normal use of the supplied goods in the conditions prevailing in the country or at the final destination.

(ii) The warranty shall remain valid for sixty (60) months from the date of delivery and acceptance of the

Electromedical Equipments or any portion thereof, (for computer and Multimedia warranty shall remain valid for 36 months and for Tools and Material as mentioned in Purchase Order) as the case may be, subject to technical inspection at the final destination indicated in the contract.

(iii) The Purchaser shall promptly notify the supplier in writing of any claims arising under the warranty. Upon receipt of such notice, the supplier shall, within the period specified in the contract, if any, or in the absence of mentioning of such period, with all reasonable speed, repair or replace the defective goods or parts thereof, without costs to the Purchaser.

(iv)If the supplier, having been notified, fails to remedy the defect(s) within the stipulated period, the purchaser may proceed to take such remedial action as may be necessary, at the supplier’s risk and expense and without prejudice to any other rights that the purchaser may have against the supplier under the contract.

12. Payment

(i) The method and conditions of payments to be made to the supplier under this contract will be specified in this contract agreement.

(ii) The supplier’s request(s) for payment shall be made to the Purchaser in writing, accompanied by an invoice describing, as appropriate, the goods delivered and services performed and fulfillment of other obligations stipulated in the contract.

(iii) Payments shall be made by the Purchaser as promptly as possible.

13. Change orders

(i) The purchaser may at any time, by a written order given to the supplier, make changes within the general scope of the contract in any one or more of the following:

(a) Drawings, designs, or specifications, where goods to be furnished under the contract are to be specifically manufactured for the purchaser;

(b) Place of delivery; and/or

(c) Services to be provided by the supplier

(ii) If any such change causes an increase or decrease in the cost of or the time required for the supplier’s

Performance of any provisions under the contract, an equitable adjustment shall be made in the contract price or delivery schedule, or both, and the contract shall accordingly be amended.

14. Contract amendments

Subject to the change orders clause (clause 13), no variation in or modification of the terms of the contract shall be made in the written agreement signed by the parties.

15. Assignment

The supplier shall not assign its obligations to perform under this contract, in whole or in part to any other person or representative, except with prior written consent of the Purchaser.

16. Subcontracts

(i) The supplier shall notify the purchaser in writing of all subcontracts awarded under the contract between the

Purchaser and the supplier, if not already specified in the bid. Such notification, in the Standard Bidding

Document- Vice Chancellor, King Edward Medical University, Lahore ___________ original bid or later, however, shall not relieve the supplier from any liability or obligation under the contract.

(ii) All subcontracts must comply with the provisions of the contract.

17. Delays

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(i) Delivery of the goods and Performance of the services shall be affected by the supplier in accordance with the time schedule prescribed by the Purchaser.

(ii) If at any time during Performance of the contract, the supplier or its subcontractor(s) should encounter circumstances impeding timely delivery of the goods and Performance of services, the supplier shall promptly notify the Purchaser in writing of the factum of the delays, likely duration and its cause(s). As soon as practicable after receipt of the supplier’s notice, the Purchaser shall evaluate the situation and may at its discretion extend the supplier’s time for Performance, with or without liquidated damages, in which case the extension shall be ratified by the parties by amending the contract.

(iii) Force major and the Acts of God may constitute valid reasons for seeking condoning of the delays.

(iv) Except as provided under this contract, a delay by the supplier in the Performance of its delivery obligations shall render the supplier liable to imposition of liquidated damages, unless an extension of time is agreed upon between the parties without the application of liquidated damages.

18. Liquidated damages

1 The supplies shall be delivered within 30 days w.e.f the next date after the date of issue of Purchase Order

(without penalty), and with prescribed penalty.

Mode of Penalty Delivery Period

Without Penalty 30 days

In case of late delivery of goods beyond the periods specified in the Schedule of Requirements, penalty @

2% per month of the cost not exceeding 10% of the purchase order value for late delivered supply shall be imposed upon the Supplier.

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Redressal of grievances by the Procuring Agency

1 The Procuring Agency shall constitute a committee comprising of odd number of persons, with proper powers and authorizations, to address the complaints of bidders that may occur prior to the entry into force of the procurement contract.

2 Any bidder feeling aggrieved by any act of the Procuring Agency after the submission of his bid may lodge a written complaint concerning his grievances not later than fifteen days after the announcement of the bid evaluation report .

3 The committee shall investigate and decide upon the complaint within fifteen days of the receipt of the complaint.

4 Mere fact lodging of a complaint shall not warrant suspension of the procurement process.

5 Any bidder not satisfied with the decision of the committee of the Procuring Agency may lodge an appeal to the Vice Chancellor, King Edward Medical University, Lahore. And the decision of Vice Chancellor,

King Edward Medical University, Lahore will be binding on all and not challengeable in any court of law.

19. Termination of contract for default

(i) The Purchaser, without prejudice to any other remedy regarding breach of contract, by a written notice of default sent to the supplier, may terminate the contract in whole or in part, interalia, on the following grounds:

(a) If the supplier fails to deliver any or all of the goods within the period(s) specified in the contract, or within any extension thereof granted by the Purchaser;

(b) If the supplier fails to perform any other obligation(s) under the contract;

(c) If the supplier, in the judgment of the Purchaser, has engaged in corrupt or fraudulent practices in competing for or in executing the contract.

(ii) In the event the Purchaser terminates the contract in whole or in part, it may procure, upon such terms and in such manner as it deems appropriate, goods or services similar to those undelivered, and the supplier shall be liable to the Purchaser for any excess costs for the goods or services so procured. However, the supplier shall continue Performance of the contract to the extent not terminated.

20. Force Majeure

(i) Notwithstanding the provisions of clauses 17, 18, & 19, the supplier shall not be liable to forfeiture of its

Performance security, liquidated damages, or termination of the contract for default; if such a delay or failure to perform is the result of Force Majeure or an Act of God.

(ii) For purposes of this clause, “Force Majeure” and “Act of God” means an event beyond the control of the supplier and not involving the supplier’s fault or negligence and not foreseeable. Such events may include, but are not restricted to wars or revolutions, fires, floods, earthquake, storms, volcanic eruptions, epidemics, quarantine restrictions, pacific blockades, freight embargoes and the like events.

(iii) If a Force Majeure situation arises, the supplier shall promptly notify the purchaser in writing of such condition and its impact on his Performance. Unless otherwise directed by the Purchaser in writing, the supplier shall continue to perform its obligations under the contract as far as is reasonably practical, and shall seek all reasonable alternative means for performing not prevented by the Force Majeure event.

21. Termination for insolvency

The Purchaser may at any time terminate the contract by giving a written notice to the supplier if the supplier becomes bankrupt or otherwise insolvent. In such eventuality, termination will be without compensation to the supplier, provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to the Purchaser.

22. Settlement of disputes

(i) If any dispute or difference of any kind whatsoever shall arise between the Purchaser and the supplier in connection with or arising out of the contract, the parties shall make every effort to resolve such dispute or difference amicably by mutual consultation.

(ii) If the parties fail to resolve their dispute or difference by such mutual consultation within thirty (30) days, then either the purchaser or the supplier may give notice to the other party of its intention to commence arbitration with respect to the matter in dispute. No arbitration in respect of any matter would commence unless either party gives such notice.

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(iii) Any dispute or difference in respect of which a notice of intention to commence arbitration has been given in accordance with this clause shall be finally settled by arbitration. Arbitration may be commenced prior to or after delivery of the goods under the contract.

(iv) Arbitration proceedings, as far as possible, shall be conducted in accordance with the Arbitration Act,

1940.

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(v) Notwithstanding any reference to arbitration:

(a) The parties shall continue to perform their respective obligations under the contract unless they otherwise agree; and

(b) The Purchaser shall pay the supplier any monies due to the supplier.

23. Limitation of liability

(i) Except in cases of criminal negligence or wilful misconduct, and in the case of infringement; the supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for any indirect or consequential loss or damage, loss of use, loss of production, or loss of profits or interest costs. Provided that this exclusion shall not apply to any obligation of the supplier to pay liquidated damages to the Purchaser.

(ii) The aggregate liability of the supplier to the Purchaser, whether under the contract, in tort or otherwise, shall not exceed the total contract price, provided that this limitation shall not apply to the cost of repairing or replacing the defective equipment.

Annex-1

Schedule of Technical Specifications

Specifications

1.

Tender No. Opening Date

FOR Basis

Specification of all equipment attached with the documents.

Annex-2

Bid Proforma

Tender No. ______________________________________________________________

Time & Date of Submission of bids __________________________________________

Time & Date Opening the bids ______________________________________________

Amount of Earnest Money _________________________________________________

Bid Validity Period ________________________________________________________

Goods Delivery Period ____________________________________________________

Place of Consignment _____________________________________________________

Note: Please read the following note and instructions carefully before filing in the bid perform:

1. Any offer not received as per terms and conditions of the invitation to bid/tender enquiry is liable to ignore.

2. No offer shall be considered if:

(a) It is received after the time and date fixed for its receipt;

(b) It is received without earnest money.;

(c) The bid document/tender is unsigned;

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(d) The offer is ambiguous;

(e) The offer is conditional;

(f) The offer is from a firm blacklisted, suspended or removed from the approved list;

(g) The offer is received by telegram;

(h) The offer is of a shorter validity period than that mentioned in the tender enquiry;

(i) The offer is for stores and services not conforming to the specifications indicated in the bid Documents.

3. The offer shall remain valid up to 180 days from the bid opening date.

4. Bids must be submitted in double cover. The outer envelope will bear name of the Purchaser, tender number and date of opening but not the name of the firm, which must appear on the inner envelope only. All envelopes must be sealed properly.

5. The Purchaser reserves the right to purchase the stores, goods, or services in full or in part regardless of the notice of invitation and may also ignore or scrap or cancel the tender at any stage of the bidding without assigning any reason.

6. (a) If the provisional acceptance of bid issued during the validity period of the offer is not accepted by the bidder, the bid security / earnest money deposited by him shall be forfeited and the stores may be purchased at his risk and expense. (b) If a bidder withdraws or amends or revises its bid at any time during the validity period, the bid security / earnest money would be liable to forfeiture.

7. In case, the contractor/supplier fails to execute the contract strictly in accordance with the terms and conditions as laid down in the contract, the Performance security deposited by him would be forfeited and the store may be purchased at his risk and expense.

8. The Purchaser reserves the right to claim compensation for the loss caused by the delay in the delivery of the goods and services.

9. The delivery period, as reckoned from the date of issuance of the supply order is ____30_____ days with a grace period of _________ days. However, the supplier may indicate its own guaranteed earliest date by which it will supply the goods.

10. Bids should be quoted on the prescribed bid Proforma only. However, the bidder may add additional information or submittal letter on the official letterhead.

11. Cash receipts (in original or a certified copy) in token of having purchased the tender, must accompany the offer.

12. Bids and all correspondence should be addressed to the Vice Chancellor, King Edward Medical University,

Lahore, Government of the Punjab,

13. Bidders must quote their firmed-up final rates after considering all aspects of the bidding, both in words as well as in figures. In case of difference between the two, rates quoted in words shall prevail.

14. Bidders not registered with the Purchaser for the specified stores shall submit deposit at call @ 2% of the price quoted by them in favour of Vice Chancellor, King Edward Medical University, Lahore 15. The bidder who is declared successful after financial and technical evaluation of the bids, may be required to furnish

Performance security deposit up to 10% of the contract price in the form of deposit at call in favour of the

Purchaser within the period specified in Advance Acceptance of the Tender. Failure to deposit the

Performance guarantee may result in cancellation of award and forfeiture of the earnest money and procurement of the stores at the risk and expense of the bidder.

16. Bidders who themselves are the original manufacturers of the demanded goods, stores or services must indicate the name and address of the works in the country where they will manufacture or produce the goods they intend to supply.

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17. Bidders who are not the original manufacturers of the demanded goods, stores who are the agents of the principals abroad are required to furnish an undertaking or certificate from the principal or the OEM of the specimen as hereunder. Non submission of such an authorization may render their bids liable to rejection:

“This is to certify that M/s. ______________________________________________________ have obtained

a quotation from us against invitation to Tender No. _______ issued by the Vice Chancellor, King Edward

Medical University, Lahore to be opened on _________________. We, being the original manufacturer of the

said items, hereby agree to supply/manufacture the said stores strictly in accordance with the specification laid down in the said Invitation to Bids”.

18. Bidders must indicate the complete address of the place(s) where the Purchaser or his authorized representative may inspect the stores during their manufacturing, production or assemblage.

19. Bids materially different from the necessary conditions of participation in the bidding, such as a conditional, ambiguous or incomplete offers are likely to be ignored.

20. Once opened, the bids shall be treated as the last and final bids and supplementary, additional or revised offers, after opening, shall not be entertained under any circumstances.

21. Bidders are at liberty to include catalogues, leaflets, brochures, operation manuals, literature and other technical data, if any, in respect of the stores offered by them in support of their bids.

22. Bidders are specifically required to indicate their Computerized National Identity Card Number (CNIC),

National Tax Number (NTN), and the General Sales Tax Number (GST).

23. Any erasing, cutting, crossing, overwriting, and interlineations etc. in the bid papers offer must be duly signed with date by the person signing the original bid documents. Bidders are required to put their signatures on all pages of the bid document, except the printed literature etc. Offers containing unsigned overwriting or strike-through shall not be acceptable and may be ignored.

24. Bids should be submitted based on accounting units specified in the invitation to tenders.

25. Bidders are required to furnish a certificate or undertaking that they will be responsible for the free replacement of stores (including spares) if the same are found to be defective, substandard and or at variance with the specifications given in the tender enquiry.

26. Bidders are expected to offer the stores as per the specifications given by the Purchaser. In case the offered stores are at variance with the specifications given in the tender enquiry, the bidders must clearly indicate variations in their offers. Stores of the specifications superior to those specified in the tender enquiry will, however, be acceptable.

27. In case the stores of indigenous origin are offered as the stores similar to that specified in the Tender

Enquiry, the bidders shall, within seven days of the opening of the bids, offer the said stores, wherever possible, for pre-inspection by the Purchaser or his authorized representative(s) at their own cost.

28. Where invitation of offers is for specified brand(s), offers for other brand(s) shall not be acceptable.

29. The Stores shall be brand new and shall be supplied at the place of consignment in the original manufacturer packing.

30. Bids must guarantee at least five years’ free service and supply of the spare parts.

31. Wherever feasible and required, samples and specimens should accompany the bids. Bulky samples may be offered for inspection at the bidders’ place. Purchaser may demand additional samples, if so required by him.

32. Bidders may, under a prior arrangement, see the samples of the stores required by the Purchaser at their own expense, if available.

33. In case of imported stores and spare parts, bidders shall furnish a certificate that the equipment and the spare parts shall all be genuine, brand new and in the original manufacturer packing. Name of the original

25 manufacturer(s) in whose packing the spares will be supplied, wherever possible, must also be given in the offer.

34. Bidders shall also furnish a certificate that they will be responsible for free replacement of the supplied parts if they are found not suitable for the equipment, machinery or engine.

35. In case of imported stores or spares, import documents shall be shown at the time of inspection to ensure that stores offered for inspection are imported ones, brand new and in original packing of the manufacturer.

Bidders must note that non-exhibition of the import documents at the time

Inspection or on demand later may lead to forfeiture of their security deposits and procurement of the stores at their risk and expense.

36. Testing charges of the sample(s), if any, shall be borne by the bidder/supplier irrespective of the results of testing.

37. Bidders must note that no part payment will be made at any stage. Payment will be made in accordance with the terms and conditions as laid down in this respect in the supply order and the contract agreement.

Release of payment will be subject to satisfactory Performance of the contract and the final inspection and acceptance note by the consignee or the Purchaser.

38. Disputes, if any, will be resolved as per the terms and conditions laid down in this respect in the bid documents preferably through mutual consultations followed by arbitration.

Bidder’s Signature and Seal

Name: _________________________________________________________

Designation: ____________________________________________________

CNIC No. ______________________________________________________

Address: _______________________________________________________

Phone Office: ___________________________________________________

Phone Works: ___________________________________________________

Fax No. ________________________________________________________

Mobile No. ______________________________________________________

Email address: ___________________________________________________

Website: ________________________________________________________

Date: ___________________________________________________________

Witnesses:

1. Signature: ____________________________

Name: ______________________________

Designation: __________________________

CNIC No. _____________________________

Date: _______________________________

2. Signature: ____________________________

Name: ______________________________

Designation: __________________________

CNIC No. _____________________________

Date: _______________________________

List of enclosures or attachments, if any:

1. _______________________________

2. _______________________________

3. _______________________________

4. _______________________________

5. _______________________________

Annex-3

Bid Price Schedule

Item Description / Specifications Unit Price Total Price Country of Deviation from

26

FOR/CIF (Rs.) Origin purchaser’s specifications

Total price in words ___________________________________________________________

Note: In case of discrepancy between unit price and total, the unit price shall prevail.

Bidder’s Signature and Seal

Name: __________________________________________

Designation: _____________________________________

Date: __________________________________________

Annex-4

Undertaking by the Bidder

1. I/We hereby confirm to have read carefully complete description of the stores and all the terms and conditions of your tender enquiry No. _______, due for opening on ___________, for the supply of the stores, goods, and services as advertised in the tender notice as well as those contained in the Bid Profroma and the

Punjab Procurement Rules, 2009 (PPR-2009). I/We agree to abide by all these terms, conditions, stipulations, obligations, and instructions.

2. I/We also hereby categorically confirm that the stores offered by me/us conform to the particulars and specifications as laid down in your tender enquiry in all respects and that any difference has been fully and duly explained in the bid papers submitted by me/us.

3. I/We accept that if the required bid security/earnest money is not furnished or my/our offer is found lacking in respect of any other requirements of your tender enquiry, it shall be ignored and I/We shall have no claim to it, whatsoever.

4. I/We hereby acknowledge that timely delivery of the stores is the essence of the contract and do hereby confirm to adhere to the delivery schedule as given in the tender enquiry/supply Order / contract agreement. In case of non-adherence, I/We agree unconditionally to accept the recovery of liquidated damages on belated supplies @ 2% per month or part thereof.

5. I/We certify that the prices quoted in this tender enquiry are not more than the prices charged by my/us from any other purchasing agencies in the country; and in case of any discrepancy, I/We hereby undertake to refund the price charged in excess.

6. I/We certify and undertake that we have not been blacklisted by any public or private authority or organization in the country or abroad as the bidder/supplier/manufacturer/contractor or in any other capacity and that, I/We are currently not in litigation with any other authority or organization in this capacity.

7. I/We undertake to accept any or all decisions of the Purchaser with respect to acceptance and rejection of my/our bid, in part or in whole, and that such a decision shall not be justifiable in any court of law at any time and at any stage. I/We further understand that the Purchaser is not bound to accept the lowest bid necessarily.

8. I/We undertake that if our bid is accepted, I/We shall provide a Performance security in the form, in the amounts, and within the time specified in the advance acceptance of the tender or the contract agreement.

9. I/We agree to abide by this bid for the entire bid validity period as specified in the bid documents and it shall remain binding upon me/us to accept the advance acceptance of the bid offered to me/us during the original as well as the extended validity period.

10. I/We undertake that pending preparation and execution of a formal contract agreement, my/our bid together with the advance acceptance of bid and notification of award, if any, issued by the Purchaser shall constitute a valid and binding contract between the Purchaser and me/us.

27

11. I/We certify and confirm that as per the requirements laid down in the bid documents, I/We qualify the eligibility criteria of participating in the bid.

12. I/We solemnly affirm and declare that contents of this undertaking are true to the best of my/our information, knowledge and belief and that nothing material has been withheld by me/us.

Deponent

Bidder’s Signature and Seal

Name: __________________________________________

Designation: _____________________________________

CNIC No. ________________________________________

Date: __________________________________________

Witnesses:

1. Signature: ____________________________

Name: ______________________________

Designation: __________________________

CNIC No. _____________________________

Date: _______________________________

2. Signature: ____________________________

Name: ______________________________

Designation: __________________________

CNIC No. _____________________________

Date: _______________________________

Appendix-1

Contract Agreement (Specimen)

This agreement is made in the presence of the witnesses named below on this _____ day of 2011 at _______

between the Vice Chancellor, King Edward Medical University, Lahore (hereinafter called “the Purchaser”)

and ______________________________________________ (hereinafter called “the Supplier”).

Whereas the Purchaser invited bids for certain stores, goods and ancillary services, viz., [brief

Description of goods and services] and has accepted a bid by the Supplier for the supply of those stores, goods and services in the sum of Rs. [contract price in words and figures] (hereinafter called “the Contract Price”).

Now this agreement witnesses as follow:

1. In this agreement words and expressions shall have the same meanings as are respectively assigned to them in the bid document referred to.

2. The following documents shall be deemed to form and be read and construed as part of this agreement, viz., the:

(a) Invitation to tenders as publicized / advertised by the Purchaser;

(b) Bid document as bought from the Purchaser;

(c) Schedule of Technical Specifications as annexed with the bid documents;

(d) Bid Proforma;

(e) Bid price schedule;

(f) Undertaking submitted by the bidder along with the bid papers;

(g) Advance acceptance of tender issued by the Purchaser to the bidder;

(h) Supply order for supplying the stores, goods, and services etc.;

(i) General and special conditions regarding purchases and procurements as given in the Punjab Procurement

Rules, 2009; and

(j) This contract agreement as executed between the Purchaser and the Supplier

3. In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter mentioned, the

Supplier hereby covenants with the Purchaser to provide the goods and services and to remedy the defects therein in conformity and in all respects with the provisions of the award of contract

4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the goods and services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the contract at the times and in the manner prescribed by the contract.

28

In witness whereof the parties hereto have caused this Agreement to be executed in accordance with their respective laws the day and year first above written.

Purchaser Supplier

Signature: ___________________________________

Name: ______________________________________

Designation: _________________________________

Date: _______________________________________

Signature: ___________________________________

Name: ______________________________________

Designation: _________________________________

Date: _______________________________________

Purchaser’s seal Supplier’s seal

SPECIFICATION

OF

TENDER NO. 17-13/PO/KEMU/13

COMPUTER, PRINTER,

SCANNER &

ATTENDANCE MACHINE

29

KING EDWARD MEDICAL UNIVERSITY, LAHORE

SPECIFICATIONS OF COMPUTER SYSTEM, PRINTER, SCANNER AND ATTENDANCE

MACHINE

TENDER NO. _______________

QTY.

25

Brand : (HP,DELL, IBM or Equivalent)

Type: Tower Branded

Processor: Intel Core i5

Processor Speed: Core i5 3570 or Higher

Processor Cache: 4 MB

RAM: 4GB (1333 MHzDDR3 SDRAM, 4DIMMS) or higher

RAM Type: DDR3

Hard Drive: 500 GB SATA 3.0 Gb/s or higher

Hard Drive RPM: 7200rpm

Optical Drive: Multiformat DVD Writer

Graphic Card: Intel Integrated Graphics

Communication: LAN

External Ports:USB 2.0, VGA,RJ45 (LAN),Mic, Head Phone

Total USB Ports: 08 + WIFI B/G/N

Warranty: 3 Year International/Manufacturer’s Warranty

Colour : Black

CD 19” Monitor: Brand: (HP, DELL,IBM,LG, Samsung, View Sonic or equivalent)

Display Size: (Digital) – 19 (Multimedia)

Resolution: 1440 x 900 or higher

Display Pixel: 2835 mm or higher

Brightness: (Typical) – 250 cd/m2 or higher

Contrast Ratio : (Typical – 1000:1

Viewing Angle – 160 degree Vertical or higher

Response Time (Typical) -5ms

Input Signal: VGA

Bezel Colour: Black

Tilt & Swivel angle – Tilt: -5 degree to +25 degree

Warranty: 3 Years

02 PRINTER 16

Print Speed, Black (Normal quality mode): 30 ppm

First page out (Black): As fast as 8.0 sec.

Print Resolution (Black: Up to 600 x 600 dpi (1200dpi) effective output with HP Fast Res.1200)

Print Technology: Lazer

Memory (Standard): 16MB

Memory (Maximum): 16MB

Processor Speed: 266 MHz

Paper Tray(s) (Standard):2(1Plus 50-sheet Multipurpose input tray).

30

31

Paper Tray(s) (Maximum):2 (1 plus 50 sheet multipurpose in put tray.

Paper handling, Standard, input: 50 sheet, Multipurpose tray 250 sheets input tray 2.

Duplex Printing (Printing on Both sides of Page). Manual Driver support provided).

Media size, Standard, Tray 1: Lazer , Legal, Statement, Executive, Index Cards, Envelops

(No.10Monarch).

Tray 2: Letter, Legal, Executive.

Media Sizes, Custom, Tray 1: 3x5 to 8.5 x 14 in.

Tray 2: 1 x 5, 8 to 8.5 x 14 in

Media Types: paper (bond, light, heavy, plain, recycled, rough), envelopes, labels, cardstock, transparencies, heavy media.

Connectivity, Standard: 1 IEEE 1284-C parallel; 1 Hi-sped USB 2.0

Power Supply: Input Voltage: 220 to 240 VAC (+/- 10%,50 Hz(+/- 2Hz).

Power Communication: 550 Watts (printing), 7 Watts (ready), 7 watts (sleep),0.4 watts (off)

Warranty Period: 1 year.

Toner Availability: Easily available and cost effective.

03 SCANNER _________________________________ _____08

HP Scan Jet G3110 PHOTO SCANNER OR EQUIVALENT

Scan Resolution, Optical: Up to 4800 dpi

Bit Depth : 48-bit

Level of Gray Scale: 256

Scan Size (Flatbed) maximum: 216 x 297 mm.

Connectivity, Standard: Hi-speed USB 2.0

Software Included: HP photo smart software for Windows® and Macintosh (includes integrated

OCR, dust & scratch removal, HP Image Editor, faded color restoration, HP red-eye removal, HP

Adoptive Lighting)

Warranty : Standard one year

02

Digital Persona URU 4000b.

Compatible with existing system.

One year warranty.

05 Demand of Controller of Examination

Rack for Server

3.5 Hard Drive Serial Attachedf SCSI/ dual

(SAS) 15 k rpm

External USB super Drive

Hard Drive IDE (ATA) 7200 rpm 320 GB

Hard Drive IDE (SATA) 7200 rpm 320 GB

Intel oringal Mother Board G41RQ

Lan Cable

Power supply P-IV 250 W

Power Cable Heavy duty for computer

MS office CD 2010

Window 2007

02

Window XP2008

Coral Draw 16

In Page Urde

Adobe Photoshope

SQL Sarver 2008

Visual Stadio 2010

Windows Server 2003

Adober read and Writer Band Professional

Bar Code Reader

32

SPECIFICATION

OF

TENDER NO. 18-13/PO/KEMU/13

MULTIMEDIA ,

MULTIMEDIA SPEAKER &

DIGITAL CAMERA ETC.

33

0KING EDWARD MEDICAL UNIVERSITY, LAHORE

SPECIFICATIONS OF MULTIMEDIA, MULTIMEDIA SPEAKER WITH AMPLIFIER

TENDER NO. _______________

QTY.

11 MULTIMEDIA

MULTIMEDIA PROJECTOR:

34

UNIFORMITY

85 %

NATIVE RESOLUTION

XGA (1024 X768)

CONTRAST RATIO 2000:1

PROJECTION LAMP

245W

LAMP

5000 H

COLOR REPRODUCTION

8-bit (16.7 million colors)

COMPUTER COMPATIBILITY UXGA, SXGA + SXGA, WXGA, XGA, SVGA

WSCGA MAC

Port or Facility

HDMI

02 MULTIMEDIA SCREEN 06

Motorized Project Screen 12’ x9’

06

AMPLIFIER POWER OUTPUT

Satellite RMS8Wx2 (THD = 10%, fo+1khz)

Subwoofer: RMS12W (THD = 10%, fo = 1khz)

Signal to noise ratio (Amplifier) : >= 85dBA

Amplifier distortion: THD + N<0.5 %

Input impendence: 10 k Ohm

Input Sensitivity: 450mv. (+/- 50 MV)

Frequency Response: 45Hz -20 KHZ

Volume Control: Wired Volume Control, Subwoofer built-in Bass Control.

Bass unit: 5 inch (131mm), magnetically shielded, 40hm.

Satellite Unit: 3 Inch (78mm) full range, magnetically shielded, 40hm

Dimension: subwoofer: 158 (w) *200(H) *286(D) mm

Satellite : 95(w) *160(H) *108(D) mm

Weight: Approximately. 5.3 kg

Power input: 100V-120V~, 50/60 Hz.

35

04 MULTIMEDIA HI END 02

Bright Era LCD Technology

6000 Lumens or higher Brightness or higher

Native WXGA (1280 x 800 ) or higher resolution

Dual RGB input, RJ-45 Network Port, HDMI input and BNC x5 or higher

Contrast Ratio 1000: 1 or higher

Upto 5000Hrs lamp life or higher

Features.: Perfessional Cooling system,

330w high bright lamp, closed captioning

Max Video input 1080p

Native 16:10 wide Screen image

Wifi connectivity

Anti Theft bar

Motorized lens shift and zoom

Ceiling mountkit with installation

KING EDWARD MEDICAL UNIVERSITY, LAHORE

SPECIFICATIONS OF DIGITAL CAMERA ETC.

TENDER NO. _______________

QTY.

03 DIGITAL STILL CAMERA / VIDEO CAMERA 02

Brand:

Nikon D-90 with Lens 18-105 or equivalent

LCD Size:

LCD RESOLUTION:

Memory Type:

Built in Flesh:

DIMENSIONS:

FLASH GUN

Model:

3.0 Inch

921000 Pixels

SD Card / SDHC Card

Yes

132 (W) X 10 103 (H) X 77 (D)

SB 700 (Speed Light )

03 DIGITAL CAMERA 02

Mega Pixel: 14.0

Optical Zoom: 5x to 10x

Digital Zoom: 4x to 10x

LCD Size : 2.7 inches or more

Built in memory: Yes

Memory Type: MS Micro, Memoorh Stick Micro (Mark2) and Micro

SD/Micro SDHC

Memory Card: At least 16 GB

Battery Type : Rechargeable.

SPECIFICATION

OF

TENDER NO. 19-13/PO/KEMU/13

GENERATORS 50 & 100 KVA,

&

UPS 2KVA & 5KVA

36

KING EDWARD MEDICAL UNIVERSITY, LAHORE

SPECIFICATIONS OF Generator 50 KVA to 120 KVA & UPS

TENDER NO. _______________

QTY.

GENERATOR_____________ One 50 KVA, One 100 KVA

Brand: Olympia, Cummins, Mitsubishi, F.G. Wilson, Siemens, SDMO,

Engine along with Country of Origin : Caterpillar (USA), Cummins (UK), Mitsubishi (Japan),

Perkins (UK),Volvo (France) or Equivalent.

Alternator along with country of origin: Olympia (USA), New age Stamford (UK), Leroy Somers

(France, Siemens (Pak) or Equivalent.

Capacity Prime Rating 50 KVA to 120 KVA

Generator Type: Heavy duty fabricated steel skid type based frame with anti-vibration mounting/

Isolators.

Skid mounted radiator engine driven blower type fan & protecting guards.

Diesel day fuel tank for minimum 8 hours of continuous run

Earthing & Neutral connections upto first water level.

Engine:

Prime power Rating in KVA

4 Stroke Diesel Engine

Water Cooled

Direct coupled with Alternator

Self Ventilated/Regulated.

Alternator

Brush lens

Self Excited

Automatic Voltage Regulated

Automatic Frequency Regulated

230/400 Volt 3-Phase, 4 Wire, 50 Hz (Normal Frequency

F/H Type Insulated

Speed:1500 RMP

No. of Cylinder: Inline 3 to 6

Aspiration: Natural/Turbo Charged

Ambient Temperature: 45 Degree Centigrade

Cooling System: Water cooled

Tropical Radiator with water level switch/indicators

Exhaust System: Heavy Duty Residential Grade Silencer with Flexible Exhaust pipe

Governor: Mechanical/Electric

Protections: Overload Shutdown

Short Circuit Shutdown

Low Oil pressure Shutdown

High Water Temperature Shutdown

Under-speed Shutdown

Under-voltage Shutdown

Over-winding Temperature Shutdown

Over-voltage Monitoring & Tripping

Low-voltage Monitoring and Tripping

Phase Sequence Monitoring and Tripping

Phase failure Monitoring and Tripping

37

Monitoring/Control Panel

Automatic Alarm Monitor

Under/Over Voltage

Emergency Stop Pressure

Low Oil Pressure

High Coolant Temperature

Fail to Start

Low/High Battery Voltage Meter

Metering: Voltmeter, Frequency Meter, Ampere Meter, Hour Meter

Batteries: Maintenance Fee, Heavy Duty Lead Acid Batteries, Battery Rack and Cable, Auto

Battery Charger

Standard Accessories: Standard Tool Kit

One Set of Air Fuel and Lubricating Oil , Filters

Technical & Operation Manual (Two sets)

Optional Item (Including Officer to specify)

Local/Imported according to Manufacturer’s standards, Weather & Sound Proof and Acoustic

Canopy with matching Silencer of approved Makes 85 db (A) ( Residential Grading), AMF Panel

System

Manual Changeover Panel System

Warranty, 12 Months from the date of testing and commissioning or 1000 Hrs.

UPS WITH BATTERIES 2 KVA 3

UPS 2000 VA (Sine Wave ) With Batteries + Trolley, Backup Time 2-3 Hours

UPS WITH BATTERIES 5 KVA 2

UPS 5000 VA (Sine Wave ) With Batteries + Trolley, Backup Time 2-3 Hours

38

SPECIFICATION

OF

TENDER NO. 20-13/PO/KEMU/13

ACs 5, 4, 2, & 1.5 Ton

39

KING EDWARD MEDICAL UNIVERSITY, LAHORE

Specifications OF ACs

TENDER NO. _______________

AC Type

Size (Tons)

FEATURES

Floor-Standing

5 Tons

Auto Restart

Turbo Mode

Yes

Yes

Remote Controller

Yes

POWER SPECS.

Power Supply

AC 4 TONS

"220-230-240V"

07

Cooling (Btu/h)

Capacity (KW)

Cooling Capacity

48000

14.0

Heating

no

Electrical Parts

40

Voltage (V)

Frequency (Ph)

Phase (Hz)

Power Input (W)

Operating Current (A)

380

50

3

5050

8.2

EER (Btu/W-h-W/W)

COP (W/W)

Air Flow Volume (m cube /h)

Noise Level Indoor (Hi-Med-Lo) dB(A)

Performance

8.2-2.4

-

1750

50-44

Applicable Area (m square)

AC SPLIT 2 TONS

80-112

Cooling and Capacity

10

Cooling (Btu/h)

Cooling (Ton)

Capacity (KW)

24000

2

7

Applicable Area (m square)

45-56

Electrical Parts

Voltage (V)

Frequency (Hz)

220-240

50

Phase (Ph)

Power-Input (W)

Operating Current (A)

1

2700

11.8

Performance

EER (Btu/W-h) 8.87

41

COP (W/W) 2.6

Air Flow Volume, Indoor (m cube/h)

1200

Noise Level, Indoor (Hi-Med-

Lo)(dB(A))

49-45-42

Noise Level, Outdoor

(dB(A))

64

Net Dimension & Weight

Indoor Unit (mm)

Outdoor Unit (mm)

Net Weight (kg)

1180 x 330 x 210

845 x 695 x 335

17 - 62

Indoor Unit (mm)

Outdoor Unit (mm)

Packing Dimension & Weight

1265 x 445 x 305

965 x 755 x 395

Gross Weight (kg) 31 - 65

Liquid State (mm(inch))

Piping Connection

ɸ9.53(3/8")

Gass State (mm(inch)) ɸ16.0(5/8")

AC SPLIT 1.5 TONS

Cooling and Capacity

Cooling (Btu/h)

Cooling (Ton)

Capacity (KW)

18000

1.5

5

Applicable Area (m square)

1

Voltage (V)

Frequency (Hz)

Electrical Parts

220-240 220-240

50

08

42

Phase (Ph)

Power-Input (W)

Operating Current (A)

EER (Btu/W-h)

COP (W/W)

1

1920

8.6

Performance

8.87

2.6

Air Flow Volume, Indoor

(m cube/h)

800

42-39-35 Noise Level, Indoor (Hi-

Med-Lo)(dB(A))

Noise Level, Outdoor

(dB(A))

56

Indoor Unit (mm)

Outdoor Unit (mm)

Net Weight (kg)

Net Dimension & Weight

920 x 292 x 225

780 x 540 x 250

3.5 - 37

Indoor Unit (mm)

Packing Dimension & Weight

1015 x 370 x 295

Outdoor Unit (mm)

Gross Weight (kg)

910 x 575 x 335

15 - 39

Piping Connection

Liquid State (mm(inch)) ɸ6.35(1/4")

Gass State (mm(inch)) ɸ12.7(1/2")

43

SPECIFICATION

OF

TENDER NO. 21-13/PO/KEMU/13

PHOTOCOPIER

&

FAX MACHINE

44

KING EDWARD MEDICAL UNIVERSITY, LAHORE

SPECIFICATIONS OF PHOTOCOPIER

TENDER NO. _______________

QTY.

PHOTOCOPIER HEAVY DUTY 06

Copy/Print Process: Lazer Indirect Electrostatic

Warm-up Time: Approx: 35 second. (Main power switch on), Approx: 30 second (Power saver mode)

First Copy Speed: Less than 4.5 seconds

Resolution: 600 dpi

Copy Speed:

25 – 40 cpm

Maximum Original Size: A3

Zoom (Variable): 25 – 400% (1% increments)

Quantity Selector: 1 to 9999,Automatic reset to 1

Exposure Control: Text, Text/photo, photo

Page Memory Capacity: 2 – 4 GB

Optional: Optional 80 GB HDD

optional equipment)

Document Feeder and ADF

Printing Speed: Up to 25 – 40 ppm

Printing Resolution: 1,200 dpi equivalent x 600 dpi (PCL, PS), 600 dpi x 600 dpi, 300 dpi x 300 dpi (GDI,PCL,PS)

Interface: Ethernet 10 Base-T/100-TX,USB 1.1

Maximum Scanning Resolution

150 dpi x 150- dpi,300 dpi x 300 dpi, 600 dpi x 600 dpi

Computer Compatibility

Windows® XP/2000/Server 2003, Vista 32/64 Bit Editions

Printer Memory: 2 -4 GB (Std.)

Bypass: Std.

Network Connectivity: Ethernet 10Base-T/100TX (IEEE802.3)

45

PHOTOOCOPIER LIGHT DUTY

Speed :

Memory:

Printer & Scanner:

20-40 Page per minutes

128 MB - 4 GB

Optional

Resolution:

Paper Size:

600 x 600

A4, Legal, A3

Zooming

25% - 400 %

ADU

06

Fax Machine

Features.

100 -150 Pages Documents memory.

40 to 70 level Halftones.

Plain Paper Copier Function.

80 - 110 Station Speed Dialer.

06

Specifications.

Type.

Laser.

46

SPECIFICATION

OF

TENDER NO. 22-13/PO/KEMU/13

FURNITURE

&

FIXTURE

47

KING EDWARD MEDICAL UNIVERSITY, LAHORE

FURNITURE & FIXTURE

SPECIFICATIONS OF PHOTOCOPIER

TENDER NO. _______________

NAME OF

ITEM

Student Chairs

Office Chairs

Computer

Chairs

Computer

Table

Office Table

3x5

Wooden Table for Conference

Room

Steel

Cupboard

Side Rack

Req. Qty.

12

SPECIFICATION

50

171

10

18

22

Structure made of 20/20 mm mild steel square pipe. Finished with N.C. silver paint. Seat/back and table made of solid seasoned wood strips. Finished with N.C lacquer.

Structure/seat and back made of solid seasoned shisham wood.

Finished with N.C. lacquer. Seat and back webbing with natural double cane.

Armless chairs. Seat and back cushioned with sofa cloth.

Complete with revolving pedestal.

Size: 1200 x 600 x 760 mm (H)

Top made of high density chipboard pressed with one side

Formica and other side veneer. Side

Size: 1200 x 600 x 760 mm (H)

Top/side panels made of high density 25 mm thick chipboard pressed with shisham veneer on both sides, one side drawer box, consist of 3 drawers, top drawer lockable. Finished with

N.C. lacquer.

01 Oval 8x4 feet i. size.

Top made of high density chipboard pressed with one side

Formica and other side veneer. Side

05 .

Wooden

Almirah/

FileCabinet

Counter Tables

Examination

Chairs Folding.

13

05

500

Size: 820x 390 x 760 mm(H)

Structure made of high density chipboard pressed with shisham veneer on both sides, with one shelf. Finished with N.C. lacquer

Size: 1155 x 435 x 1820 mm(H)

Structure made of high density chipboard pressed with shisham veneer on both sides. With one vertical partition. Six fixed shelves, with two lockable flush doors. Finished with N.C. lacquer, with wood footing.

As per sample

As per sample

48

SPECIFICATION

OF

TENDER NO. 23-13/PO/KEMU/13

1300 cc CAR

49

KING EDWARD MEDICAL UNIVERSITY, LAHORE

SPECIFICATIONS OF Car 1300 cc

TENDER NO. _______________

QTY.

Car 1300 cc 01

50

SPECIFICATION

OF

TENDER NO. 25-13/PO/KEMU/13

COOLING SYSTEM FOR

DISSECTION HALL

51

52

KING EDWARD MEDICAL UNIVERSITY, LAHORE

Specifications of Cooling System

TENDER NO. _______________

QTY.

COOLING SYSTEM 03

ROOF TOP PACKGE UNIT TECHNICAL SPECIFICATION FOR ANATOMY

DEPARTMENT

Make

Cooling

Haier,Bright,Mcquay,LG or equivalent

Cooling Capacity

Total input power

Heating

Heatin capacity

Kw

Kw

188.5

75.48

Total power input

Compressor

Qty/refrigrant circuit

Energy control steps

Air treatment section

Kw

Kw

Nr

Steps

202

69.40

4/2

4

Centifugal number

Drive type

Air flow

External static pressure

Nr

/

m3/h

Pa

Kw

1

Belt

36720

460

15 Motor power

Condensation section

Axial fan number Nr 4

Air flow

Motor power

Power supply

Net weight

Sound pressure level

m3/h

Kw

80000

4x1.5

/ 380V/3N/50HZ

Kg 2530 dB(A) 82.5

SPECIFICATION

OF

TENDER NO. 24-13/PO/KEMU/13

PRINTING OF KEMCOL

56

KING EDWARD MEDICAL UNIVERSITY, LAHORE

SPECIFICATIONS OF KEMCOL

TENDER NO. _______________

QTY.

1. 2 color pages quantity 260, size 11.5 x8.5 “ , 90 gm, Mat paper German with composing English Urdu and Punjabi,

2. 4 color pages quantity 66, size same 11.5 x8.5’ , 115 gm, Mat paper German with drum scanning 200 pictures and designing.

3. Lacum title 310 g, Art Card, 4 Color printing, Embossing and UV as per the requirement included as well.

4. Lacum 4 color pages 4, a Star, size 18 x 11.5” 135 gm, Mat paper German.

5. Bookmark Art card, 6x3” size.

6. Machine binding (Hard Binding), paper back, and individual magazine wrapped in plastic cover when delivered.

7. Number of copies to be printed.

8. Designing, composing and other works will be carried out in University

Computer Lab on a system brought by the selected press.

57

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