SAP Enable Now - SAP Help Portal

SAP Enable Now - SAP Help Portal
Manual
Enable Now
Document Version: 1.0 – 2017-04-15
SAP Enable Now
Manager
CUSTOMER
Table of Contents
1
Introduction .................................................................................................................................................... 5
2
Basic information ........................................................................................................................................... 6
2.1
Technical Support ............................................................................................................................................ 7
2.2
Additional Documentation ............................................................................................................................... 9
2.3
Browser Requirements................................................................................................................................... 10
2.4
Learner Settings .............................................................................................................................................. 11
2.4.1
Browser Requirements ................................................................................................................... 12
2.4.2
Settings for Internet Explorer ......................................................................................................... 13
2.4.3
Settings for Mozilla Firefox .............................................................................................................20
2.4.4
Settings for Google Chrome ........................................................................................................... 22
2.4.5
Settings for Safari ........................................................................................................................... 23
2.4.6
Settings on iPad .............................................................................................................................. 24
2.4.7
Settings on Android Devices........................................................................................................... 24
2.4.8
Settings for e-Mails ......................................................................................................................... 25
2.5
Browser settings for Single sign-on ............................................................................................................... 26
3
Basic knowledge ...........................................................................................................................................28
3.1
Collaborative editing....................................................................................................................................... 29
3.2
Version control ............................................................................................................................................... 31
3.3
Identity management ..................................................................................................................................... 32
3.4
Access control ................................................................................................................................................ 33
3.5
Workflows ....................................................................................................................................................... 34
3.6
Generic content provision .............................................................................................................................. 35
3.7
Content distribution ....................................................................................................................................... 37
4
Interface description .................................................................................................................................. 39
4.1
The Project Explorer .......................................................................................................................................40
4.2
2
4.1.1
Workarea functions......................................................................................................................... 41
4.1.2
Search and filter objects ................................................................................................................. 43
4.1.3
Object Editor ................................................................................................................................... 47
4.1.4
Edit HTML contents ........................................................................................................................ 63
Administration ................................................................................................................................................ 67
4.2.1
User ................................................................................................................................................. 68
4.2.2
Organizational units ........................................................................................................................ 73
4.2.3
Roles................................................................................................................................................ 75
4.2.4
Permissions .................................................................................................................................... 78
4.2.5
Registration-Codes ......................................................................................................................... 84
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Table of Contents
4.3
4.4
4.2.6
Broadcast ........................................................................................................................................85
4.2.7
Status .............................................................................................................................................. 87
4.2.8
Workflows .......................................................................................................................................89
4.2.9
Types ...............................................................................................................................................93
4.2.10
Priorities ..........................................................................................................................................95
4.2.11
Milestones ....................................................................................................................................... 97
4.2.12
Workareas/Tags ............................................................................................................................ 99
4.2.13
Assignments ................................................................................................................................. 102
4.2.14
Scheduler ...................................................................................................................................... 109
4.2.15
Server Settings ............................................................................................................................. 110
4.2.16
Server Housekeeping.................................................................................................................... 124
4.2.17
Server Statistics............................................................................................................................ 125
4.2.18
Server installation ......................................................................................................................... 127
4.2.19
Server import ................................................................................................................................ 128
Tasks ............................................................................................................................................................. 130
4.3.1
Detailed view ................................................................................................................................. 132
4.3.2
Status report ................................................................................................................................. 133
4.3.3
Write Token Reports ..................................................................................................................... 135
Learning Reporter......................................................................................................................................... 137
4.4.1
Common controls ..........................................................................................................................141
4.4.2
User Reports ................................................................................................................................. 143
4.4.3
User by Assignment ...................................................................................................................... 144
4.4.4
User by Progress........................................................................................................................... 145
4.4.5
Lesson Reports ............................................................................................................................. 146
4.4.6
Lessons by Assignment ................................................................................................................ 147
4.4.7
Lesson Step Report ...................................................................................................................... 148
4.5
Learner view.................................................................................................................................................. 149
4.6
Bookpage Editor ........................................................................................................................................... 152
4.7
4.8
4.6.1
General .......................................................................................................................................... 153
4.6.2
Creating a Book............................................................................................................................. 154
4.6.3
Creating a Book Page.................................................................................................................... 157
4.6.4
Modeling Business Processes ...................................................................................................... 167
4.6.5
Editing Objects .............................................................................................................................. 170
4.6.6
Actions and Effects on Book Pages .............................................................................................. 176
4.6.7
Books and Book Page View........................................................................................................... 195
4.6.8
Supported File Formats on Book Pages ....................................................................................... 196
Editing Projects in Project Editor.................................................................................................................. 198
4.7.1
Editing a Project ............................................................................................................................ 199
4.7.2
Editing Macros ............................................................................................................................. 205
4.7.3
Using the Project Editor ................................................................................................................274
Settings .........................................................................................................................................................285
SAP Enable Now
Table of Contents
Customer
© 2017 SAP SE. All rights reserved.
3
5
How to's ...................................................................................................................................................... 288
5.1
First server settings ......................................................................................................................................289
5.2
Before you begin to produce ........................................................................................................................ 291
5.3
5.4
5.5
5.6
5.7
4
5.2.1
Build up user structure .................................................................................................................292
5.2.2
Create workflows ..........................................................................................................................298
5.2.3
Prepare workareas....................................................................................................................... 300
5.2.4
Prepare structure ........................................................................................................................ 302
Begin to produce content ............................................................................................................................ 303
5.3.1
Create and edit objects in the Manager interface ....................................................................... 303
5.3.2
Create and edit objects using direct recording ........................................................................... 306
While you produce content...........................................................................................................................307
5.4.1
Assign objects .............................................................................................................................. 308
5.4.2
Move objects ................................................................................................................................ 308
5.4.3
Restore editing mode................................................................................................................... 309
5.4.4
Revert to a previous object version .............................................................................................. 310
5.4.5
Filter for specific objects............................................................................................................... 310
5.4.6
Display filtered object tree ............................................................................................................ 312
5.4.7
Replace object file assets ............................................................................................................. 313
5.4.8
Finish editing an object ................................................................................................................. 314
Publish finalized content .............................................................................................................................. 315
5.5.1
Quick publishing............................................................................................................................ 316
5.5.2
Publish multiple objects................................................................................................................ 316
5.5.3
Publish another version ................................................................................................................ 317
5.5.4
Create course assignments .......................................................................................................... 318
5.5.5
Distribute links to published content............................................................................................ 319
Process learning content............................................................................................................................. 320
5.6.1
Playback of Contents ................................................................................................................... 320
5.6.2
Search for content ........................................................................................................................ 321
5.6.3
The Feedback function ................................................................................................................. 322
5.6.4
View your learning progress ......................................................................................................... 323
5.6.5
Certificate your learning success ................................................................................................. 323
View learner's progress ................................................................................................................................324
5.7.1
View details of report items ..........................................................................................................324
5.7.2
Redefine filter criteria ................................................................................................................... 325
5.7.3
Save reports for quick reuse......................................................................................................... 325
5.7.4
Receive scheduled reports via email ............................................................................................326
5.7.5
Export report data......................................................................................................................... 327
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Table of Contents
1
Introduction
Welcome to the Manager, the SAP Enable Now tool for collaborative content production and centralized learning
access.
SAP Enable Now
Introduction
Customer
© 2017 SAP SE. All rights reserved.
5
2
Basic information
Welcome to the SAP Enable Now Manager!
The Manager is your centrally available platform for collaborative content creation and content rollout to
learning groups.
It assists you to share the content you created in Producer or Instant Producer easily with other authors, align
the content production along predefined workflows and based on unified settings available for every author.
Thus especially large content scenarios can be produced much more precise with no need of sending archive file
and no worries about if the content you have really is the most recent version.
Nevertheless, working in a collaboration scenario will need you to know some basic concepts the Manager is
based on. Please read the chapter Error! Hyperlink reference not valid. first before starting with content
production to understand what permissions are and how versioning will help you in your content creation.
6
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Basic information
2.1 Technical Support
Please use the SAP Incident Wizard on the SAP Service Marketplace to submit your incidents on the following
components:

KM-WPB // Enable Now

KM-WPB-PRO // Enable Now – Producer

KM-WPB-IPR // Enable Now – Instant Producer

KM-WPB-MGR // Enable Now – Manager

KM-WPB-NAV // Enable Now – Desktop Assistant

KM-WPB-CXH // Enable Now – Context Sensitive Help

KM-WPB-APR // Enable Now – Application Profiles

KM-WPB-SMI // Enable Now – Solution Manager Integration
If you are not familiar with the SAP Service Marketplace, read the following information:

To access the SAP Support Portal you need an S-user ID and password. You can request access data from
your SAP Super Administrator or register online on the SAP Service Marketplace page under
‘Registration‘.

With this user, you have read-access to all the contents of the SAP Support Portal, you can use the SAP
Community Network and SAP Help Portal, and you can also book courses under SAP Education.

If you want to work with the support applications (Incident Wizard, license key request, system data
maintenance, manage remote connections, software download and so on), you need the corresponding
authorizations, which your SAP Super Administrator can give you.

You can find information for new users and about support applications on the Support Portal Homepage
under ‘Learn More‘. There you can also register for a personal overview demonstration of the SAP Support
Portal.

In case of problems with SAP Service Marketplace contact your local Customer Interaction Center.
An online web form is available on http://support.sap.com/contactus. This web form should be used for
all written communication with your local customer interaction center. More Details about Incident
Processing, Support Addresses and Hotline Numbers can be found here:
http://service.sap.com/sap/support/notes/560499

Are you interested in a tour through the SAP Support Portal? Register for an online demo.
SAP Enable Now
Basic information
Customer
© 2017 SAP SE. All rights reserved.
7
Note
The Producer diagnosis function can also be used to check the technical data of the installation on your
computer (version, operating system, browser, etc.). Open Producer and select Diagnosis… over the Help
menu. The Producer transmits the required information automatically and lists this in a corresponding
dialog box. This information can also be saved as a text file and sent as an email attachment to the
SAP support staff.
8
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Basic information
2.2 Additional Documentation
If you are searching for specific information that is not contained in this user help, you can find additional
documentation like installation, security and operations guides as well as further information links on the SAP
Help Portal.
SAP Help Portal
If you like to see product trainings, case-specific user tutorials and other interactive information on how to use
the Manager and how to interact with the Desktop Applications, please visit the InfoCenter.
SAP Enable Now Info Center
Note
Some documentation may require you to enter your SAP customer login.
SAP Enable Now
Basic information
Customer
© 2017 SAP SE. All rights reserved.
9
2.3 Browser Requirements
The following browser requirements are to be considered to ensure an error-free use of the Manager interface.
Browser
Version
Operating system
Microsoft Internet Explorer
11
Windows 7, Windows 8, Windows 10
Microsoft Edge
25
Windows 10
Mozilla Firefox
48.0 - 51.0
10
Customer
© 2017 SAP SE. All rights reserved.
Windows 7, Windows 8, Windows
10 or Mac OS X 10.5.x
SAP Enable Now
Basic information
2.4 Learner Settings
A few changes are required to the settings of your browser to work perfectly with SAP Enable Now
functionalities.
Independent from your preferred browser the playback functionalities require following settings:
Requirement
Enabled JavaScript
Why?
All functionalities are based on the use of JavaScript.
You must enable it.
No matter which Pop-up blocker you use, you must
disable the blocking of Pop-ups for the location you are
Deactivated Pop-up blocker
loading your contents from. Read browser-specific
chapters to get instructions how to disable built-in
Pop-up blocker functionalities.
The attributes and settings for displaying and
executing library, trainer and book reader are stored in
Activated cookies
cookies. You should therefore activate cookies in your
browser to ensure that these functionalities run
accurately.
Recommendation
Possibly it may happen that Flash contents are displayed incorrect. In this case uninstall and reinstall the
Flash plugin (do not do update only).
SAP Enable Now
Basic information
Customer
© 2017 SAP SE. All rights reserved.
11
2.4.1 Browser Requirements
The following requirements are to be considered to ensure an error-free use of the trainer, library and book
reader functionalities, thus ensuring that contents are played back successfully.
Browser
Version
Microsoft Internet Explorer
11
Operating system
Windows 7, Windows 8,
Windows 10
Microsoft Edge
25
Mozilla Firefox
48 – 51
Windows 10
Windows 7, Windows 8,
Windows 10 or Mac OS X 10.5.x
Windows 7, Windows 8,
Google Chrome
50 – 57
Windows 10
Supported mobile platforms
Content playback has been tested for the system built-in browsers of the following mobile device platforms.
Keep in mind, that playback on mobile devices usually requires an online connection to published contents
(Manager or shared network storage).
Note
The playback on mobile devices is supported for tablets.
Platform
OS Version
Browser
Apple iOS
7, 8
Safari Mobile
Google Android
4.1.2
Stock Browser (AOSP)
(with deactivated Desktop View)
Windows Mobile
12
Customer
© 2017 SAP SE. All rights reserved.
8
Internet Explorer 11
SAP Enable Now
Basic information
2.4.2 Settings for Internet Explorer
To enjoy a flawless experience of the trainer, library and book reader functions, you may have to enable
additional security settings in Internet Explorer.
Note that your configuration requirements are highly dependent on the location you are playing your contents
from. This is due to the zone model in Internet Explorer (see the next chapter for more details). However, all
functions will run almost perfectly using the Internet Explorer default settings.
2.4.2.1 Basic Setup
Note
The settings configuration as handled in this chapter is based on the assumption that you use Internet
Explorer's default settings and default security levels. If you use a custom security level, read the
chapter Custom Setup. to ensure your settings match the requirements.
Playback of contents located on the Internet/intranet
1.
To apply Internet Explorer Security Settings, open Internet Explorer and navigate to the Internet Options
command in the Tools menu.
2.
3.
Click on the Tab Security and select:
1.
Local Intranet, if your content is located in your corporate network
2.
Trusted Sites, if your content is located in the internet.
Click on Custom level... to open the Security Settings dialog. Enable the settings shown below and click OK
to save your changes.
4.
If your content is in the internet, click now on SItes and add the domain your content is located at to the
list.
Caution
To avoid browser security issues, we highly recommend to modify these settings in security zone Trusted
Sites and not in security zone Internet.
SAP Enable Now
Basic information
Customer
© 2017 SAP SE. All rights reserved.
13
Contents located on your intranet (Default security level: Medium-low)
Section/Setting
Set to
Why?
ActiveX controls and plug-ins
Playback videos and animations
Display video and animation on a
webpage that does not use external
embedded in book pages and
Enable
media player
quizzes directly with the browser,
without loading an installed media
player.
Contents located on the Internet (Default security level: Medium-high)
Section/Setting
Set to
Why?
ActiveX controls and plug-ins
Playback videos and animations
embedded in book pages and
Display video and animation on a
webpage that does not use external
Enable
media player
quizzes directly with the browser,
without loading an installed media
player.
Miscellaneous
Display simulation modes in trainer
Allow script-initiated windows
without size or position constraints
Enable
and book pages in book reader with
correctly positioned control
elements.
Allow websites to open windows
without address or status bars
14
Customer
© 2017 SAP SE. All rights reserved.
Enable
Display the frameless top-mostwindow of the Concurrent Mode.
SAP Enable Now
Basic information
Playback of local contents
If your contents are stored on a local hard drive or if your contents were delivered on a CD/DVD, you have to
allow active contents to be run locally.
1.
Open Internet Explorer and navigate to the Internet Options command in the Tools menu.
2.
Click on the Advanced tab and scroll to the Security section. Enable the settings as described in the
following table.
Section/Setting
Why?
Playback contents from your local hard drive(s). This is
Allow active content to run in files on My Computer*
especially important if you want to preview your
authored contents from Producer or Instant Producer.
Allow active content from CDs to run on My Computer*
Playback published contents on CD/DVD.
Advanced settings
Please ensure to have the following settings specified additionally.
1.
Open Internet Explorer and navigate to the Internet Options command in the Tools menu.
2.
Click on the Advanced tab and enable the settings as described in the following table.
Section/Setting
Why?
Security
Enable native XMLHTTP support
Ensures flawless video playback.
Common settings

Configure Internet Explorer's pop-up blocker
The pop-up blocker needs to be deactivated to display simulations in the trainer. This option can be
accessed using the Tools -> Pop-up blocker menu.
Alternatively, you can input the corresponding URL in the pages that are enabled for pop-ups, in the Pop-up
blocker settings.

Print the stop page
To print the stop page of the trainer correctly you have to allow background elements to be printed.
Press the key ALT to display the menu bar. Select File > Page Setup and activate the setting Print
background colors and images.
SAP Enable Now
Basic information
Customer
© 2017 SAP SE. All rights reserved.
15
2.4.2.2 Custom Setup
Using a custom configuration hat has been modified by you or your company’s network policy might result in
problems when playing back contents.Check that your security settings match the settings in the following table
and check that the additional settings (listed below the table) are configured correctly.
Recommendation

Note the dependencies given to different content types and the necessary settings.

Ensure that you configure these settings for the correct zone (where your contents are located).
How to apply settings
1.
To apply Internet Explorer Security Settings, open Internet Explorer and navigate to the Internet Options
command in the Tools menu.
2.
Click on the according tab and apply settings as given in the table below.
For security settings
1.
2.
Click on the Tab Security and select:
1.
Local Intranet, if your content is located in your corporate network
2.
Trusted Sites, if your content is located in the internet.
Click on Custom level... to open the Security Settings dialog. Enable the settings shown below and click OK
to save your changes.
3.
If your content is in the internet, click now on Sites and add the domain your content is located at to the
list.
Caution
To avoid browser security issues, we highly recommend to modify these settings in security zone Trusted
Sites and not in security zone Internet.
16
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Basic information
Settings overview
To avoid display errors, column headers are displayed with a numeric icon that represents one of the following
functions/content types:
(1) - library
(2) - demo, test and practice mode
(3) - concurrent mode
(4) - book pages
(5) - quizzes
Tab
Section/Setting
Set to
(1)
(2)
(3)
(4)
(5)
General
Tab -> Settings
Always open pop-ups in a new window
(When a pop-up is encountered)
Security
ActiveX controls and plug-ins
Binary and script behavior
Display video and animation on a webpage that
does not use external media player
Enable
Enable
Miscellaneous
Allow script-initiated windows without size or
position constraints
Allow websites to open windows without
address or status bars
Submit non-encrypted form data
Enable
Enable
Enable
Scripting
Active scripting
SAP Enable Now
Basic information
Enable
Customer
© 2017 SAP SE. All rights reserved.
17
Advanced
Multimedia
Play sounds in webpages
Enable
Enable native XMLHTTP support
Enable
2.4.2.3 Enterprise Mode of the Internet Explorer 11
For the Enterprise Mode of the Internet Explorer 11 consider the following:

The Enterprise Mode is supported for Internet Explorer 8 view or a higher version.

With Internet Explorer 11 the concurrent mode will not run natively in top most window anymore. To show
the top most window, activate the Enterprise Mode.

With active Enterprise Mode, the Focus Layer of simulations cannot be displayed.

EXE / SLC playback
When playing back content as EXE or SLC file, the Enterprise Mode can influence a correct playback. In that
case, deactivate the Enterprise Mode.
For example:
18
○
When using the playback setting Zoom to Fit, it will not be considered.
○
When having a quiz project with a template, the playback can lead to a configuration error.
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Basic information
2.4.2.4 Internet Explorer’s Zone Model
Security settings are divided into specific zones in Internet Explorer. Internet Explorer distinguishes between
four zones: Internet, Local Intranet, Trusted sites and Restricted sites. It is possible to configure the settings in
detail for the permitted actions within each zone. In corporate networks, it is generally the administrator who
configures these settings in accordance with the company policy. Otherwise, users may also define the settings
themselves.
A document is assigned to a specific zone based on two characteristics:

Path / URL for documents:
The paths/URLs for documents can be configured in Internet Explorer for each of the four zones (Internet,
Local Intranet, Trusted sites and Restricted sites). All other paths/URLs are automatically allocated to the
zone Internet.

The file's source (when downloading via the Windows file system):
When a document is downloaded from an external source, the zone that the file was in upon downloading is
automatically allocated to the file. In this case, Internet Explorer’s security settings for the zone (ZoneID)
detected in the file will apply.
Caution
To ensure that everything runs smoothly, it is recommended that you verify that the security zone
settings for the server as well as for the published contents and the trainer on the end user's side allow
the contents to be played back without any problems.
SAP Enable Now
Basic information
Customer
© 2017 SAP SE. All rights reserved.
19
2.4.3 Settings for Mozilla Firefox
The following settings are required for a flawless playback experience in Mozilla Firefox.
Changes in the settings dialog
Select the Settings item in the Tools menu in the open browser. Now go to the Content item in the settings dialog
to see the required options.
Setting
Set to
Block pop-up windows
Deactivate
Activate JavaScript
Activate
Click on the Advanced button to open Advanced
JavaScript settings. Activate the following options:
Advanced JavaScript settings
1.
Position window before or after other windows
2.
Hide status bar
3.
Change status bar text
Settings using about:config
Additional browser configuration settings are available to you in Firefox. You can access these settings by
entering about:config in the address bar and confirming with Enter.
Enter setting name into Search field. A setting can be activated by double-clicking on it. It is then displayed in
bold text and the value true is set.
The following settings are to be set to the value true:
Setting
What does it do?
dom.allow_scripts_to_close_windows
This setting allows the browser windows to be closed.
signed.applets.codebase_principal_support
dom.disable_window_open_feature.resizable
This setting displays browser windows in fullscreen
mode.
This setting prevents the size of an open browser
window from being changed.
security.fileuri.strict_origin_policy
20
Customer
© 2017 SAP SE. All rights reserved.
This setting allows links to be executed if an HTML
page is launched from a local drive.
SAP Enable Now
Basic information
Printing the stop page
To print the stop page of the trainer correctly you have to allow the print of background elements. Activate the
setting Print background (Colors and Images) which is to be find within the page setup dialog under File -> Page
setup.
Note

Caused by the settings that have been activated, you will face a security message when starting the library
or a content in the trainer. Confirm this message with Allow.
Activate the option Remember this decision so that the security message will not be displayed each time
the library starts.

The default bubble audio effects in simulations and in the book reader actions are in WAV format. A
Windows Media Player plugin is required in order to be able to play back the files in Firefox.
You will find further information on the subject at: https://addons.mozilla.org/enUS/firefox/browse/type:7
SAP Enable Now
Basic information
Customer
© 2017 SAP SE. All rights reserved.
21
2.4.4 Settings for Google Chrome
The following settings are required for a flawless playback experience in Google Chrome.
Note
The security model of Google Chrome prevents the playback of content from a file system. Content can
only be played back from a Web server.
Changing the settings
Choose the Customize and control Google Chrome button in the open browser. Choose the Settings menu
entry. Scroll to the bottom of the screen, choose Show advanced settings... and in the Privacy category, choose
the Content settings... button.
Setting
Set to
Cookies
Allow local data to be set
JavaScript
Allow all sites to run JavaScript
Pop-ups
Allow all sites to show pop-ups
22
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Basic information
2.4.5 Settings for Safari
The following settings are required for a flawless playback experience in Safari.
Playback settings
Open the browser's settings dialog using the Edit -> Preferences menu. In this menu, select the Security area and
apply the following settings:
Section/Setting
Set to
Security
Activate JavaScript
Activate
Block pop-up windows
Deactivate
Privacy
Block cookies
From third parties and advertisers
Printing the stop page (OS X only)
To print the stop page of the trainer correctly you have to allow the print of background elements. Activate the
option Print background in print dialog.
SAP Enable Now
Basic information
Customer
© 2017 SAP SE. All rights reserved.
23
2.4.6 Settings on iPad
Specific browser settings are required for trouble-free display on an iPad. Tap Settings > Safari to change
settings:
Section/Setting
Set to
Privacy
Accept Cookies
Always or From visited
Security
Block Pop-ups
Disable
Note

To use the trainer, library and book reader functions on an iPad, you need an active Internet connection
with access to a central server hosting the published content.

Playback performance relies on connection speed. If the connection is too slow, images might not be
loaded in time.

The iPad does not support Adobe Flash and therefore book elements containing flash animations are not
displayed.
2.4.7 Settings on Android Devices
Specific settings are required for trouble-free display on an Android device.
Section/Setting
Set to
Keyboard Settings
Predictive text
(Name depends on device)
Disable
Avoids an automatic input of text in a text field.
24
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Basic information
2.4.8 Settings for e-Mails
When using the Send Content function of the library it is required that the e-Mail program uses UTF-8 character
encoding. This avoids an incorrect display of the e-Mail text in a specific language.
Microsoft Outlook
For Microsoft Outlook UTF-8 can be activated in the Outlook Options:
Section / Setting
Set to
Advanced -> International options
Allow UTF-8 support for the mailto: protocol
SAP Enable Now
Basic information
Activate
Customer
© 2017 SAP SE. All rights reserved.
25
2.5 Browser settings for Single sign-on
To gain browser-sided support of single sign-on functionality you have to adapt your browser settings. Please
read the instructions for your favorite browser.
Settings for Microsoft Internet Explorer
1.
Open the browser settings by clicking Tools > Internet settings.
2.
Open the Advanced tab. Activate the option Enable Integrated Windows Authentication* in section Security.
3.
For single sign-on in your intranet only
1.
Open the Security tab and click zone item Local intranet.
2.
Click the Custom level button and select Automatic logon only Intranet zone under User Authentication
> Logon.
3.
Close the dialog box and click OK.
4.
Click the Sites button in the dialog window that opens and select Advanced. Enter the IP address of
the host name of the server where Manager is installed in the upper input box. If the input box is not
available for entry, contact your network administrator to add it to the listed values.
4.
For single sign-on outside your intranet
1.
Select the Security tab and click zone item Trusted sites.
2.
Click the Sites button
3.
Add the location of your Manager instance as one of the following URL schemes:
1.
Full path to the Manager instance, affecting this instance
only: https://yourservername_or_ip_address/Manager
2.
For the server, affecting any instance provide by this:
https://yourservername_or_ip_address
3.
For the domain the server is part of, including all other servers and instances in it - using
wildcards: https://*.yourdomain.com.
4.
5.
Click OK to close the dialog.
Restart your browser.
Settings for Microsoft Edge
1.
Type Internet Options in the Windows search bar.
2.
Press Enter or click item Internet Options in the search results.
3.
Specify the settings as described in previous section Settings for Microsoft Internet Explorer .
26
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Basic information
Settings for Mozilla Firefox
1.
Open the advanced browser configuration by entering about:config in the address bar.
2.
Confirm the warning message.
3.
Search for the setting network.negotiate-auth.trusted-uris and add the location of your Manager instance
as one of the following URL schemes:
1.
Full path to the Manager instance, affecting this instance only:
https://yourservername_or_ip_address/Manager
2.
For the server, affecting any instance provide by this: https://yourservername_or_ip_address
3.
For the domain the server is part of, including all other servers and instances in it - using wildcards:
https://*.yourdomain.com
Settings for Google Chrome
Google Chrome uses the security settings of Microsoft Internet Explorer.
Specify the settings as described in previous section Settings for Microsoft Internet Explorer .
SAP Enable Now
Basic information
Customer
© 2017 SAP SE. All rights reserved.
27
3
Basic knowledge
Working in a collaborative production scenario based on the Manager might be new to you, thus it slightly differs
from working just by your own on your local machine. Read the following chapters to get an insight on the most
important things you should know and to be ready for becoming part of a collaborative production scenario.
Also check out the training materials and tutorials in the SAP Enable Now Info Center to get an understanding of
basic terminology and best practices for using the Manager in your scenario.
Training available
This content is available as interactive training in the SAP Enable Now Info Center.
28
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Basic knowledge
3.1 Collaborative editing
Description:
Editing in a Manager-based environment allows multiple users to edit and create content within a centrally
stored workarea, the Manager workarea, to which their local running Producer or Instant Producer is connected
to. Furthermore this workarea can be maintained and edit from the Manager interface as well.
To guarantee the consistency of the content structure in such an environment the editing of objects in
the Manager workarea is managed by a editing state which is exclusive to single users each. Once a user started
to edit an object it is locked for all other users.
Editing states
The editing state of objects managed by the server is displayed as an additional icon attached to the object
icons. Hence by the display of these additional icons you can identify as well if an object in your workarea
is connected to the server.
Editing states of managed objects
Three different icons display the current editing state of an object:
1.
Locked (default): The object is connected to the server and part of the Manager workarea.
2.
Editable: You started editing mode of the object and are able to modify it.
3.
Modified: The object has been edit and needs to be saved to the server.
Notes on the editing state
Working with server managed objects you should also keep these facts in mind:

Location binding: The editing state of an object is not only specific to a user but also the location the user
started editing. Hence you cannot modify an object on your local machine, continuing to modify it on
another one without finish editing it on first machine.

Discard of editing states: In case a user starts editing without finishing it for an exceptional time (in case of
hard drive crash, long sick leave or else) administrative users can discard the editing state for the user
currently editing the object. As result the object in the Manager workarea will stay in its last saved state
SAP Enable Now
Basic knowledge
Customer
© 2017 SAP SE. All rights reserved.
29
and other users will be able again to edit it but the local modifications made by the user holding the
discarded editing state can not be saved to server anymore.
Training available
This content is available as interactive training in the SAP Enable Now Info Center.
30
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Basic knowledge
3.2 Version control
Description:
Editing content in a Manager-based scenario you take advantage of the server-sided version control. This means
that every time you send modified content to the server a new version of this content will be created, like a
breakpoint on a time scale. Thus you can revert to any editing state of the content at any time - worth a lot in
case your content becomes malfunctioning somehow or you are unsatisfied with the changes you did since last
saving.
But versioning of content provides even more comfort. In case you publish your content directly by the Manager
itself, you can decide which version is to be published, hence you can publish one version of your content and
proceed editing and saving to server with no worries that the content may be visible to end users in state not
being finalized. Once you have finished enriching or revising the content you publish the most recent version of
your content replacing the previously published state.
Notes
Keep in mind the following facts on content versioning:

Server-sided publishing of content can be done only once per object
You can decide which version to be published, but you cannot have published two versions of a single
object at the same time.

Version control setup parameters
The creation of new content versions on save to server is based on setup parameters. Based on the
configuration not every time you send content to the server a new must be created. By default a new
version is created if

○
the time between last content check in and current check in is more than 30 minutes
○
significant changes have been made to the content itself
○
you manually force version creation on check in
Manual force of version creation
When saving content to server, independently if from Manager interface or from Producer you can force
the creation of a new version to ensure your current editing state becomes revertible
SAP Enable Now
Basic knowledge
Customer
© 2017 SAP SE. All rights reserved.
31
3.3 Identity management
Image 1: hierarchical identity management
Description:
The Manager uses a hierarchical concept to manage so called identities, a term collecting users as well as
groups users can be part of. Three kinds of these identities exist:
1.
Organizational units
An organizational unit (acronym: OU) depicts a part of an organization, mostly a department or a task
team. With organizational units the whole structure of a company can be depicted, displaying the unique
position of each user or role within the company. Organizational units can be inherited to each other, thus
each unit can contain other subordinated organizational units, roles or individual users.
2.
Roles
A role is to be understand as a group collecting multiple users and as well other, subordinated roles with
the target to unify the permissions assigned to the members of the group. Roles can contain users and
other roles but no organizational units.
3.
Users
Users are the smallest identity unit, standing for one individual person each. They can be part of
multiple roles and single organizational units but they can not contain any subordinated identity items.
Training available
This content is available as interactive training in the SAP Enable Now Info Center.
32
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Basic knowledge
3.4 Access control
Description:
The Manager is a permission-based server application. All application sections and according functionalities to
view, modify or delete data are protected by individual (user) permissions. Hence each user needs an individual
collection of permissions to do what his or her individual task description requires them to do.
To simplify the permission management in a multi user environment users with same task requirements are
collected within roles (user groups) which hold a specific set of permissions. By adding a user to a role the user
inherits the permissions assigned to this role, granting the user the same access rights all other members of the
role have.
Permissions can be combined
Each user has to be understand as an individual end of a permission inheritance. Thus permissions and roles can
be individually combined to extend the access range of a user. This results in following possibilities on creation
of user access levels:

each user can be member of multiple roles , granting the user a combination of all permissions provided by
all roles the user is member of

user permission sets can be extend by individually assigned user permissions to allow the user to special
tasks additionally to their permissions set provided by their role membership

roles can be inherited to create different user groups owning the same permission level, e.g you can create
roles authoring team A and authoring team B as members of the parent role Authors providing you with
the possibility to create individual teams with different tasks
User permissions versus workarea permissions
To differentiate the user access to multiple workareas hold by the Manager there is an additional permission
gate controlling the access to the existing workareas each - the workarea permissions. These permissions
control which users and roles can access, view or modify data within each workarea individually. This enables
you to run various different production and learning scenarios within one single Manager instance allowing users
to access specific content only, e.g. referring to the previously mentioned role inheritance, authoring team A
only to first workarea and authoring team B to second workarea only.
Note
Setting up a production scenario you must specify the workarea permissions for users and roles as well.
Training available
This content is available as interactive training in the SAP Enable Now Info Center.
SAP Enable Now
Basic knowledge
Customer
© 2017 SAP SE. All rights reserved.
33
3.5 Workflows
Description:
Workflows align statuses along a defined object lifecycle and provide the ability of multiple transition from one
status to another, independently of the status order and the direction of the object lifecycle. These
transitions restrict the possibilities of status changes to a more efficient and logic way. Additionally transitions
provide the option to send automatic email notifications to users responsible for its destination status, e.g.
an reviewer.
Using defined workflows will make your production processes more efficient and error-free. Especially in large
production scenarios with many participated users and a wide range of user task descriptions they will help you
to avoid timing losses due to missing user information on the next production step and its responsible contacts
as well as they will enable you to have a detailed overview about the overall production state by forcing
according status changes.
Requirements
The more detailed you plan your needs of Statuses and the more detailed you define the task descriptions for
users and user groups, the more detailed you can setup workflows. This increases the information flow in your
production scenario and hence the production overall performance.
What does a workflow improve?
Usage of workflows provides more comfort in content production due to the following facts:

Forcing of status changes enables a detailed production overview in the status report thus you can identify
problems and "hanging" tasks.

The provision of a small set of transitions simplifies the status switch for all users participated in
production process.

The automatic notification to specified users enables each user to quickly react on the need of his
participation.
Training available
This content is available as interactive training in the SAP Enable Now Info Center.
34
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Basic knowledge
3.6 Generic content provision
Generic content provision by the Manager
Description:
The Manager assists you to ensure all authors produce generic content by using common templates, images
and text items.
How it works
Create a content structure providing assets for common usage like logos, legally approved images, book page
templates or else. Mark the groups to be available for all authors as Must Have (Protocol > Must Have) and save
the content to the Manager.
From now on this structure will be automatically downloaded to the local workarea of each author which
connects to the Manager.
SAP Enable Now
Basic knowledge
Customer
© 2017 SAP SE. All rights reserved.
35
What is the benefit?
Providing common content ensures highly consistent content with minimal file redundancy. Hence less traffic
has to be transferred as well as e.g. images can be replaced or removed easily in case their legal usage time has
ended.
Furthermore global content changes to book page templates or company logos can be enrolled with a minimum
of efforts.
Increase the awareness
To increase the awareness of structures provided this way you can additionally display them as shortcuts on
root level. Thus they are visually separated from the content structure (1) and clearly to identify.
Just check the option Create Shortcut (Protocol > Create Shortcut) to do so.
Manager structures provided as root level shortcuts
Training available
This content is available as interactive training in the SAP Enable Now Info Center.
36
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Basic knowledge
3.7 Content distribution
Content distribution by the Manager
Description:
Once you have finished content production, the Manager offers several ways to distribute your published
learning contents to the learners. Depending on your scenario and your plans about when to involve the
learners, the following options are available:
User creation
The initial method to distribute contents to your learners is a notification e-mail on user creation. Once you
create a user, an e-mail with the corresponding credentials will be sent out to the user. This notifies the user
about the availability of a learning scenario on the Manager instance. If assignments have already been set, the
learner will see them immediately after logging in.
However, you should note that this notification is only sent when a user has been created manually in the
Manager interface. Importing user structures by Excel or LDAP import does not send out notification e-mails.
Broadcast
SAP Enable Now
Basic knowledge
Customer
© 2017 SAP SE. All rights reserved.
37
Once you have created contents and assignments, you can use the broadcast function to notify your users
about the new learning contents. Just go to Administration > Broadcast, write a message containing the address
of your Manager instance and select users, roles or organizational units as recipients. You can also use this
function to notify your users about content updates or anything else.
QR Code
This function generates QR codes that can be easily read with a suitable reader on a mobile device. This enables
your users and authors to share content links easily and, moreover, to access learning contents at the exact
location where the knowledge is required, for example, when they have to use a newly purchased industrial
machine. Just display the QR code for an object by clicking the QR Code button (top of the object editor
displayed on the right) or in the relevant course in the learner view. Print it out and stick it on the new machine
and every user will be able to access the relevant learning contents for the machine on their mobile device.
However, you should first verify that contents propagated by QR codes have been already published.
Finally QR codes will assist you as an author to check your contents which you prepared for mobile playback. It
is not necessary to type in a long address on the virtual keyboard - simply scan the code and your contents will
be displayed or played back.
Training available
This content is available as interactive training in the SAP Enable Now Info Center.
38
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Basic knowledge
4
Interface description
This chapter and included sub chapters describe the interface sections, their controls and, briefly, available
user actions based on their order in the main menu of the Manager.
Note, that the availability of menu items and according interface sections might be reduced due to your user
permissions.
For detailed descriptions of processes as well as best practices go to chapter How To’s.
Training available
This content is available as interactive training in the SAP Enable Now Info Center.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
39
4.1 The Project Explorer
Image 1: The Project Explorer
Description:
Accessing a workarea by clicking the menu item Workareas the Project Explorer will display the workarea
structure (1) as well as the properties (2) of each object selected in the object tree. Both interface sections, the
tree view as well as the property sheet provide several functions to organize and edit the objects within the
currently selected workarea. Read the following chapters for detailed information.
Controls and procedures:
Switching Workareas
The menu item Workareas provides access to all the workareas you have permissions to access. Click on the
down arrow right-sided to the menu item to get a list of available workareas and select the according workarea
by clicking its list entry.
40
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.1.1
Workarea functions
Image 1: The workarea-specific functions
Description:
At the right top of the Project Explorer you will find the workarea specific functions (1). The following functions
are available:
Create and edit workarea content
Using the start link Connect Instant Producer you can download a connection file which starts you local
installation of the Instant Producer and directly connects it to the current Manager workarea, enabling you to
download and upload content without any connection setup requirement.
Import content
In case you already owe exported content, resources or content structures in archive format *.dkp, you can
import this archive package by using the Import Archive function.
Provide your archive in the file upload dialog and click Upload. Once the package has been uploaded and
extracted its content is to be find within the tree node Unsorted.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
41
Revert your resources
In case your workarea content does not play flawless because of corrupted resources or settings you can revert
the workarea resources to their initital state.
This does not affect your content, only the objects below the Resources node. To do so, click the expand icon
next to Import Archive and select Revert Resources.
Within a selection dialog you can individually select which resources shall be reverted.
Display workarea filtered by tags
If you want to see, how your published workarea structure looks like just expand the item Without Tag and select
the item published.
In following the Project Explorer will only display published objects in the version they are published. This
preview provides additional functionalities:

If you now select the menu item library for any selected group the library will display the structure as it
would be visible for learners or else user groups processing published content. Read more about the
preview of content in chapter Object Editor.

For each object the property Start Link will now provide the link to the published content. You can directly
copy and share it to the learners.
This filter function applies as well to any else tag you individually define for the workarea. See more information
on tags in chapter Workareas / Tags.
42
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.1.2 Search and filter objects
Image 1: Filter and search options in the Project Explorer
Description:
You can search or filter in the Project Explorer for objects matching single or multiple criteria. To do so three
different interface elements are available.
1.
The text search
2.
The advanced filter
3.
The tag filter
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
43
Controls and procedures:
Text search
You can search for objects matching a specific string in within all their text contents readable by the search
index (name, description, short description, keywords).
1.
Click the search field and enter the search phrase you are looking for.
2.
Press RETURN.
3.
A flat list of matching objects will now be displayed instead of the object tree.
Advanced Filter
You can use the advanced filter to create a set of multiple matching criteria objects shall be displayed by.
1.
To display the advanced filter dialog, click the down arrow symbol at the right side of the search field.
2.
If no filter has been specified yet the advanced filter dialog appears directly. Otherwise click the entry New
filter... in the dropdown selection to display the dialog.
3.
Specify an unambiguous filter name the filter shall be saved by and determine the matching criteria (see
table below for criteria descriptions).
4.
Click Filter to display the list of matching objects.
The advanced filter dialog provides the following match criteria for filter creation:
Parameter
Description
Specify a name for the filter to be created. We
Filter name*
recommend that you use an unambiguous name so
that you can identify the correct filter later on. This
field is mandatory.
Select one or more status from the dropdown list by
Status
activating the relevant checkboxes.
Author
Assigned to
Priority
Type
44
Select one or more users from the dropdown list by
activating the relevant checkboxes.
Select one or more users from the dropdown list by
activating the relevant checkboxes.
Select one or more priorities from the dropdown list by
activating the relevant checkboxes.
Select one or more types from the dropdown list by
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Parameter
Description
activating the relevant checkboxes.
Milestone
Entity Type
Workflow
Select one or more milestones from the dropdown list
by activating the relevant checkboxes.
Select one or more entity types from the dropdown list
by activating the relevant checkboxes.
Select one or more workflows from the dropdown list
by activating the relevant checkboxes.
Specify a date or date range objects have set the
property Target date for. Click the input area to display
the calendar picker and select a date.

Target date
Use the first field to specify a date from which on
you want to search

Use the second field to specify a date until you
want to search

Use both fields to specify a time range to be
matched
Enter a search phrase to search for. The fulltext search
Fulltext Search
will search for this phrase within all text contents
readable by the search index.
Filtered tree view by tag assignment
Additionally you can display the tree how it looks like being filtered by a tag, e.g. the published tag. This not only
enables you to check correct hierarchically tagging, but since tag are assigned to a unique object version, even
more to display an elder status of your tree structure.
1.
Click the arrow next to the field - without Tag -.
2.
Select the desired tag from selection dropdown.
3.
Now the tree is displayed showing only matching objects in the version they have the specific tag assigned
to.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
45
More information:
Quick selection of defined filter sets
Once you have defined a filter, it will be available as an entry in the selection dropdown when you click the down
arrow button in the search field. By this selection list you can select any defined filter quickly as well as edit
or delete
it.
Availability of filter sets
Filters are private sets. Every defined filter set is stored user- and workarea-specific. Thus they are only available
for in the workarea you created them in.
Missing objects in tag filtered view
When you filter a tree view by a specific tag it can happen that objects or subtrees are not displayed. This
happens because the view is hierarchically displayed, thus one object in a level up above the objects you are
missing is not assigned to the tag you are filtering for. Check the tags of objects in tree levels parent to the
objects not being displayed.
46
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.1.3 Object Editor
Image 1: Sections of the Object Editor
Description:
The Object Editor displays the properties (1) and actions (2) available for the current object. To edit most of
the object properties you need to start editing the object (3).
Controls and procedures:
Properties section
The object properties are organized by using tabs. Read more in the according subchapters.
Actions section
Up above the properties section object related actions are displayed. Depending on the object type and your
user permissions the amount of available actions may vary.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
47
Control
Sub control
Description
Shows the currently displayed object version. If this version is
Version
published, it will be displayed next to the version number.
Enables you to publish the current object version directly with a
Publish / Unpublish
single click. If the object is already published, it allows you to
unpublish the object with a single click.
Launches the dialog for managing object versions and the
assignment of workarea tags.

You can display any existing object version with its
individual object properties by clicking the according list
Versions/Tags
entry.

You can assign a workarea tag (e.g. published) to another
version of the object, e.g. to publish a more recent version
in the Learner View. by clicking edit tags in the according list
entry of the version.
Enables you to start or finish editing the current object and is
displayed according to the current edit state of the object.
Start editing /
If the object is currently edit by another user the current location
Finish editing /
the object is being edit at is displayed left of the button, like WT
Restore WT
at: (location/machine)\path. In case you own the respective user
permission the button now allows you to restore the editing
mode to be available. Before using this option please read the
chapter Error! Hyperlink reference not valid. carefully.
Starts the according playback environment to preview the
content.
Preview / Play /
Open
1.
Preview starts the content within the library.
2.
Play launches a book or a book page directly within the book
reader.
3.
Open launches the according application the browser has
the file type associated with.
48
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Displays a dialog showing you a QR code to easily access the
current content with your QR ready device or to be print out.
Additionally it provides the direct access link you can
copy and reuse.
QR Code
Note: the URL provided will be only available for other authors. If
you want to share the link with learners, use the Share
functionality within trainer playback of the published content.
Downloads the corresponding *.dnt file to be started by your
local installation of the Desktop Assistant. This button appears
Desktop Assistant
only for groups with the Subtype: Desktop Assistant.
Provides a dropdown list of child objects to be created. The
selection range is dependent on the current object you are
New...
editing. Editing mode is required.
Moves the current object into the trash. To have this option
Delete
available it is required that you press Finish editing before.
Delete (tree)
Moves the current object and all child objects into the trash.
Provides a selection of additional actions to be executed on
More
current object and all child objects as well.
Start editing all
objects
Finish editing all
objects
Starts the editing mode for current and all child objects.
Finishes the editing mode for current and all child objects.
Restore all write
Restores the editing mode for current and all child objects to be
tokens
available.
Publish (all objects)
Unpublish (all objects)
Publishes current and all child objects in their currently displayed
respectively latest version.
Unpublishes current and all child objects in their currently
displayed respectively latest version.
Sets a specific workflow for current and all child objects.
Select Workflow...
Optionally it can set the workflow only for objects not having
assigned one yet.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
49
4.1.3.1
Tab Overview
Image 1: The object properties
Description:
The Overview tab provides the object properties. Using the down arrow in upper right section corner (1) you can
switch between two views:

Standard layout
Displays only a basic set of properties.

Advanced layout
Displays all available object properties.
50
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Controls and procedures:
Common object properties
Depending on the object types the amount of property controls varies, but some properties are common for all
object types.
Property
Name
Description
Displayed in the object tree and optionally used as
heading in all playback or output formats.
The language of the object. This property is used for
Language
automated recording texts, automated translation as
well as for spellcheck within the HTML Editor.
Allows a particular mode, book page or document to be
library autostart
started or opened automatically when selecting the
object in the library.
Hides the object in the Learner view, regardless of its
Hide
published status. Hidden objects are displayed grayed
out within the workarea tree.
HTML input field to e.g. write a short introductory text
Short Description
to the description to introduce the readers to the
current topic and its requirements.
Description
HTML input field to provide enriched text information
about the object itself or the structure underneath.
Input field to provide keywords for better search
Keywords
matches within the library search. Multiple keywords
have to be separated by using semicolon (keyword1;
keyword2).
Editing properties
All properties displayed within the Overview tab can only be modified in editing mode, available by clicking the
Start editing button.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
51
4.1.3.2 Tasks tab
Image 1: The task properties
Description:
The Tasks tab provides the properties of the task attached to the current object (1) as well as the history of
previously done object / task changes committed to the server (2). Using these properties you can, e.g. assign
the object to another author to finish the content or change the target date the object content has to be finished.
shows you a list of all of the server procedures performed on the object currently selected. This pro vides you
with a quick overview of which procedure was performed on the object and by whom. If, for example, the editor
in question has commented on changes that have been made, these comments will also also be displayed in the
list.
Entries with a commentary are identified with an arrow icon in the first column. Clicking on the corresponding
entry or arrow icon opens the entry and displays the additional comment.
52
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Controls and procedures:
Task properties
See the following list for a brief description of the task properties. Note that some properties are optional and
depending on their usage in your scenario (marked with an -o). Therefore see the individual instructions on your
project scenario.
Property
Created
Description
Displays the date the current object has been initially created on the server as well
as the user who created the object.
The title of the task attached to the object. This can be different than the Name of
Title
the object since it describes the tasks' nature to be read by other authors, thus it
can be e.g. "Revise recording step 2".
Type (-o)
Provides the list of predefined task types to be used for task specification.
Priority (-o)
Provides the list of predefined priorities to set the tasks' production priority.
Provides the list of users being able to edit the current object. Select an entry from
Assigned to
the list to assign the object for review or further processing to the selected user. If
the task is already assigned to a user, the current assignee is displayed in the field.
Milestone (-o)
Target date
Workflow (-o)
Status (-o)
Watcher
Description
SAP Enable Now
Interface description
Provides the list of predefined milestones to set the tasks' milestone dependency.
Allows you to specify a specific target date the task has to be fulfilled. This is
useful in case you assign the task to another user.
Allows you to select or change an assigned workflow. Click change to select a
workflow and a workflow step the task shall be currently at.
Provides a list of predefined status to be set for the current task. If a workflow has
been assigned, only feasible status transitions are displayed as links.
Displays the list of users, who are automatically notified on object / task changes.
To modify this list, click Edit... and add or remove users in the Edit watchers dialog.
Provide a brief description of the current tasks' state or the changes you did. This
simplifies to find the current task state within the tasks history.
Customer
© 2017 SAP SE. All rights reserved.
53
Add a comment
The new comment... button (2) enables you to add a comment to the task history at any time, without the need
of having set the object to editing state. Just type a clear, concise title and a brief comment text to be added to
the history. Additionally you can select if the assigned user list of watchers shall be automatically notified of
your comment by selecting or deselecting the option Send mail to watchers.
View the history
Below the task properties the task history displays all log entries created within the objects' current lifetime
ordered by the most recent entry descending. Entries with a text description are prefixed with an arrow symbol.
Click the arrow symbol to expand the according text to be read.
Export the history
Right below the task history the two buttons provide the optional export of the whole history list to be further
processed in another application.

XLS Export: the history will be downloaded in format Microsoft Excel

CSV Export: the history will be downloaded in text file format Comma Separated Values (*.csv)
More information:

54
Working with workflows
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.1.3.3 Courses tab
Image 1: The course list
Description:
The Course tab provides a flat list of all learner view courses the object is participated in. You can create a
new course initialized by the current object or modify existing courses initialized by the current project.
Controls and procedures:
Add a course
The Add button (1) displays the dialog for course creation. Read more in chapter Course assignments and display
options.
Course assignment entries
Each entry in the list displays:

its course name (2)

the user collection it is available for (3)

its display style in the learner view (4)
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
55

its scoring method (5)

its individual list item actions (6)
Edit a course
To change an existing course, click the according list entry or the item action edit (6). The dialog for course
creation will be displayed with the current set of properties for the course. Read more in chapter Course
assignments and display options.
List entries with missing editing capability
If a list entry is missing the edit / delete item actions this course is not rooted by the current object but from an
object in an upper level. Check the parent objects for their course list to edit the respective course or use the
administration overview for Assignments.
Delete a course
To delete an existing course, click the item action delete (6) in the corresponding list entry.
Red highlighted list entries
Courses, which have been created for objects not having been published yet are highlighted red. The missing
publishing disallows them from being displayed in the course list of the learner view.
56
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.1.3.3.1 The assignment dialog
Image 1: The assignment dialog
Description:
The Assignment dialog enables you to set various properties on how to present content as a course in the
Learner view. These settings have no impact on the tracking behavior of the content.
Controls and procedures:
Note
In case of creating a new assignment as well as of selecting an unpublished root object for your
assignment a warning message appears. As long as your selected root object for the assignment is not
published the assignment won't be visible in the course list of the Learner view.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
57
Property
Caption
Selected Object
Selected Identity
Description
Mandatory property. Specify the name the assignment is displayed with in the course
list of the Learner view.
Mandatory property. Select the root object of the content structure to be distributed by
the assignment.
Mandatory property. Select the identity (user, role or organizational unit) the
assignment will be displayed to in the course list.
Specify, if only the root object of the content or even ancillary objects will be displayed.
Following options are available:
1.
Object only - only current object will be displayed
2.
Object and direct sub objects - current object will be displayed with ancillary
objects of first sublevel
3.
Object and sub objects (2 levels) - current object will be displayed with ancillary
objects of two sublevels
4.
Object and sub objects - current object will be displayed with all ancillary objects
Display as
58
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Specify, if and how the progress will be displayed in the Learner view. Following options
are available:
1.
No Scoring - no progress will be displayed
2.
Percent Completed - progress will be displayed by a graphical progress bar
3.
Usage Counter - like in a ranking system, all requests of all users will be displayed
Scoring Method
Specify if the learners shall be forced to process the content one after another to follow
a didactical line you considered the content to have to. This option allows the learner to
start the next content only if the current content has been finished at defined success
level.
The Learning Path Mode is available only with the following assignment options setup:

Scoring Method : Percent Completed

Display as: Object and direct sub objects, Object and sub objects (2 levels), Object
Learning Path Mode
and sub objects
The configuration options are available:

off - Learning Path Mode is deactivated

show only available - only completed and the currently processed content is
displayed. Each time the learner completes an content object the next object
becomes visible.

show all - all the content is displayed, but only completed and the currently
processed content can be started.
Minimum Completion
Define the minimum success rate (in %) content has to be finished for the next content
(%)
object becoming available for processing.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
59
Optionally exclude lesson types from being displayed. Click on the accordant lesson
symbol to hide (symbol will be shown as strike through) or unhide (no strike through)
this type in the Learner view.
Lesson Types
Use the Weight option to influence the order of courses in the course list. Enter a
numerical value from 1 (for top) to 500 (for last). If more than one course is weighted
with the same value, e.g. 1, all of those will be grouped above next numerical value (in
this case 2).
Weight
Passed Tests Required Define the minimum success rate (in %) for test modes the content is marked as been
(%)
processed successfully.
Specify if the user is allowed to switch from standard view (1) to status view, displaying
the progress within all content of the course (2).
Allow Status View
Allow Search
60
Specify if the content of this course are displayed in search results. If checkbox is
disabled, contents are not shown in search results.
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Specify if the description of the course is displayed or not.
Show Description
Date Range
Specify a time range the assignment will be available in. Reaching the end of the time
range the assignment will be automatically hidden.
Specify a font color as hexadecimal value (e.g. "#ffee33") the course will be displayed
with.
Color
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
61
4.1.3.4 Assets Tab
Image 1: The Assets tab
Description:
The Assets tab provides an overview of the direct child objects the current object has (1) as well as an optional
list of files / streams the object folder contains (3).
Controls and procedures:
View file streams
Initially only child objects are displayed. Click Show streams (2) to view the list of files the object folder contains.
To hide the list click Hide streams (2), which is now placed at the same button position instead.
Replace file
Files which have been added to the object, can be replaced using the Manager interface. Click replace file to
display the dialog to browse for a exchange file and / or to rename of the file title.
Note
The replace file item action is only available in editing mode.
62
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.1.4 Edit HTML contents
Image 1: The HTML editor
Description:
You can edit all HTML based content properties using the browser-based HTML editor. This enables you to
create visual enriched content without the need of a local Producer or Instant Producer installation.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
63
Controls and procedures:
How to start the HTML editor
Start editing an object. For any HTML control you click into the HTML editor pops out.
Common HTML controls are:


In object properties:
○
Description
○
Short description
In book pages:
○
Text fields for bubbles, active areas, text pop-ups and else.
Dropdown controls
Control
Description
Set font family.
Set font size (in pixel).
Apply a paragraph style on selected paragraph.
The selected style will be applied on the whole paragraph the cursor is recently placed in (<p>-tag
in source view).
Apply an inline style on selected range.
The selected style will be applied only on the currently selected range or the word which begins
directly behind the cursor. If the cursor is followed by space nothing will be applied.
Apply a block style the selection will be enclosed in.
The selected style will enclose your selected range by a <div>-tag.

If you select a range all paragraphs between previous block element and next block element
will be enclosed (use to separate your content into different box elements).

If you just place the cursor in the text without any selection, the parental paragraph will be
enclosed by the box element. In case you have no other box elements specified yet the newly
created box element will be moved to the lower end of the text area.
Apply a table style to insert a table based on your style selection.
Selecting a table style will create a 2x2 cells table previously to the paragraph with the current
cursor position or current selected range.
64
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Toolbar Icons
Element
Description
Toggle selected text range between bold and regular.
Toggle selected text range between italic and regular.
Toggle selected text range between underlined and regular.
Remove formatting from selection.
Set text alignment for currently selected paragraph.

Align Left

Center

Align Right
Begin list at recent cursor position or switch currently selected paragraph to list item.

Bullets

Numbering
Set text indent.

Indent (move right)

Outdent (move left)
Insert one of the following objects into text.

Insert Link: Provides a dialog to insert link to workarea object or to specify a free
external link

Insert Placeholder: Provides a dialog to select common placeholders like for the name
of the parental Book. Placeholders are dynamically updated on change of the source
text.

Insert Image: Provides a dialog to select an image asset from within the workarea

Insert Image File: Provides the File upload assistant to load an image from local or
external source. The uploaded image will be stored as asset of the current selected
object
Set font color for selected text range from the color picker.
Switch text direction for selected paragraph.
SAP Enable Now
Interface description

Left to Right

Right to Left
Customer
© 2017 SAP SE. All rights reserved.
65
Element
Description
Extend or reduce current selected table by one column or row.

Add Column Left

Add Column Right

Add Row at Top

Add Row at Bottom

Delete Column

Delete Row

Delete Table
Switch between design view and source code view
In case you want to approve or modify the HTML code itself you can display the html code using the buttons
below the viewport.
Note
The availability of HTML formatting is limited to those as given by the HTML editor controls. Embedding of
else objects or script snippets is prohibited. Unsupported code will be automatically removed on switch
back to the design view or close of the HTML editor.
66
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.2 Administration
Image 1: The Administration menu
Description:
The Administration menu offers access to the interface sections relevant for administrating the Manager
application, managing the user access, server data or meta information to be reused within the workareas. Each
section will be explained in detail in the following chapters.
Note
The scope of the available menu items as well as the possibility to edit within these sections depends on
your personal user permissions.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
67
4.2.1 User
Image 1: The user management interface
Description:
The user management interface lets you keep control on user maintenance and user access.
Controls and procedures:
Selection
The Selection section (1) provides the tree view of the organizational units users are assigned to. Expand the tree
items by clicking the arrow symbol in front of each entry and click an entry to view the members of the unit
within the user list (3). To create a new user within an organizational unit it is mandatory to select it before
creation.
If you select the organizational unit root, all users are displayed.
Quick add
The Quick add section (2) enables you to quickly create single user profiles.
Simply enter the according user data into the fields, select role memberships from the Roles dropdown and click
Add.
68
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Consider that at least the field Logon-ID is mandatory. We highly recommend to create at least an initial
password to be changed by the user itself (consider the server security settings for password creation).
Note
To send new users an automated e-mail with their user data, you must enter a valid e-mail address.
User list
The user list (3) displays all members within a selected organizational unit (1). You can

view a single user profile by clicking the according list entry or

process direct actions on a single user by clicking the according action links in the last column of the
currently selected list entry or

process actions on one or multiple users by selecting the checkbox for each user to be processed. Then
select the according user action from the buttons right below the user list (5).
Note
To display action links available for the current entry you have to place the cursor above the according list
entry.
Action
Description
Broadcast...
Opens the Broadcast editor with your user selection within the recipients list.
Activate
Activates the selected users.
Deactivate
Add to role(s)
Remove from role(s)
Deactivates the selected users. Deactivated users can not logon anymore from any
source (Manager interface, Producer, Instant Producer or else).
Opens a dialog to specify one or more roles the selected users shall be added to. To
select multiple roles, press CTRL or SHIFT while clicking.
Opens a dialog listing all the roles available for the current user selection. Select
the relevant checkboxes for the roles to be removed from user selection.
Search and Filter
The search and filter section (4) enables you to search for single or multiple users within the currently displayed
user list.

Use the input field Search to filter the list by a text value to be matched or

use the Active: dropdown list to display active or inactive users only.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
69
Quick overview of user information
Place the cursor over a list entry to display the corresponding user information in the Details area (6).
70
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.2.1.1
The user profile
Image
Description:
The user profile contains the information available for a selected user.
Controls and procedures:
The list of user properties:
Value
Logon ID*
Last name
First name
SAP Enable Now
Interface description
Description
A unique name used by the user to identify within the logon process.
Maximum length: 100 Characters
The user's last name.
Maximum length: 100 Characters
The user's first name.
Customer
© 2017 SAP SE. All rights reserved.
71
Value
Description
Maximum length: 100 Characters
Middle names
Specify additional first names following to the first forename.
Maximum length: 100 Characters
The user's e-mail address. Without this information, the user will be unable to receive or
Email
send automated e-mail notifications.
Phone
The user's telephone number.
Interface language
The language the Manager interface is displayed to the user.
Specifies whether the user login is activated or blocked. Possible statuses:
Active

Active (selected)

Inactive (not selected)
One or multiple roles the user belongs to. Select or deselect according checkboxes in the
Roles
dropdown list to add or remove role memberships.
Caution
If no e-mail address has been provided, users will not receive automated e-mails as well as these cannot
be send on their user actions.
72
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.2.2 Organizational units
Image 1: The organizational units section
Description:
The Organizational Units section enables you to depict your organizational structure and thus to clearly assign
your users to their organizational departments and task areas.
You can import already existing organizational structures using LDAP or Microsoft Excel as well as you can build
up an individual structure. Both, imported structures as well as individually created structures can coexist next
to each other as sub trees of the root node.
Controls and procedures:
Selection
The Selection section (1) provides the tree view of the organizational units. Expand the tree items by clicking the
arrow symbol in front of each entry and click an entry to view the members of the unit within the members list
(4).
If you select the organizational unit root, all members are displayed.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
73
Quick add
The Quick add section (2) enables you to quickly create a new organizational unit.
Simply enter a name and optional a registration code into the fields and click Add.
Properties
The properties fields enable you change the name of the organizational unit currently selected in the selection
tree (1). Optionally you can add a new or change the existing registration code.
Member list
The member list (4) displays all members within the current organizational unit (subordinated organizational
units, roles and users). You can

activate or deactivate members by clicking the according checkbox in column Active or

process actions on one or multiple members by selecting the checkbox for each member to be processed.
Then select the according action from the buttons right below the user list (6).
Action
move to OU...
Broadcast...
Description
Opens a dialog with the organizational units tree to select an organizational unit the
selected members shall be moved to.
Opens the Broadcast editor with your member selection within the recipients list.
Search and Filter
The search and filter section (5) enables you to search for single or multiple members within the currently
displayed member list.

Use the input field Search to filter the list by a text value to be matched or

use the Active: dropdown list to display active or inactive members only.
More information:

74
Server Import
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.2.3 Roles
Image 1: The roles management interface
Description:
The Roles section enables you to create and manage the user roles you require for your scenario.
Controls and procedures:
Selection
The Selection section (2) provides the tree view of the organizational units. Expand the tree items by clicking the
arrow symbol in front of each entry and click an entry to view the inherited roles of the unit within the roles list
(3).
If you select the organizational unit root, all roles are displayed.
Quick Add
The Quick add section (1) enables you to quickly create a new role.
Simply enter a name and optional a registration code into the fields and click Add.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
75
Roles list
The roles list (3) contains all roles in the selected organizational unit and its subordinated organizational units.
You can

view the members (6) of the selected role or

activate or deactivate roles by clicking the according checkbox in column Active or

view the assigned registration code of a role in column Registration Code or

modify the properties of the selected role clicking the button Change or

process actions on one or multiple roles by selecting the checkbox for each role to be processed. Then
select the according action from the buttons right below the user list (5).
Action
Description
Broadcast...
Opens the Broadcast editor with your role selection within the recipients list.
Activate
Activates the selected roles.
Deactivate
Deactivates the selected roles. All members of a deactivated role lose the permissions
assigned to this role.
Deletes the selected roles. All previous members of a deleted role lose their role membership
Delete
and the permissions assigned to this role.
Search the roles list
The search section (4) enables you to search for single or multiple roles within the currently displayed roles list.

Use the input field Search to filter the list by a text value to be matched.
Members list
The Members list (6) contains all members of the currently selected role. You can

identify members type by the symbol in column Type (single user symbol / role symbol) or

activate or deactivate roles by clicking the according checkbox in column Active or

process actions on one or multiple members by selecting the checkbox for each member to be processed.
Then select the according action from the buttons right below the user list (8).
Action
Description
Add...
Displays the identity dialog to add users or roles as members of the current role.
Remove
76
Removes the selected members from the role. These will lose all permissions inherited from
the role.
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Search and Filter the members list
The search and filter section (7) enables you to search for single or multiple members within the currently
displayed members list.

Use the input field Search to filter the list by a text value to be matched or

use the Active: dropdown list to display active or inactive members only.
Predefined roles
The Manager provides a predefined set of roles within the organizational unit system. We highly recommend to
reuse these roles for building up your own role scenario.
Role
Administrators
Guests
Learners
Master Authors
Description
This role owns all permissions and can access and edit all interface sections, but no
content.
This role is permitted to inspect the Learner view , but not to edit the personal settings
area.
This role is permitted to inspect the Learner view and the personal settings area.
This role provides an advanced author role, which is also permitted to create and
maintain workareas.
This role provides all necessary permissions to prepare and maintain the meta data
Project Managers
types, tasks and workareas needed for the collaboration scenario. Nevertheless this
role has no content access.
Report Viewers
Reviewers
SME
Standard Authors
This role is restricted to inspect the Learning Reporter only.
This role can inspect all content sections but is not allowed to edit them. It can
only create/edit object related tasks and comment on content.
This role owns the necessary permissions to create and edit content but no
permissions for administrative workarea maintenance.
This role owns the necessary permissions to create and edit content but no
permissions for administrative workarea maintenance.
This role owns the necessary permissions to create and change content in the
System Workarea
application specific workarea System, which provides resources and data for the
Manager itself.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
77
4.2.4 Permissions
Image 1: The permission management interface
Description:
Permission management is the central tool of the Manager's role-based environment. All permissions are
effective in Manager and, if the relevant functions are available, in connected SAP Enable Now components as
well.
Note
Due to a high complexity of permission dependencies we highly recommend to assign single permissions
only to extend individual permission set inherited from an existing role.
78
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Controls and procedures:
Interface areas
The permission management interface is split into three areas:

Selection (1)
Expand the identity tree to view subordinated organizational units, roles and users. Click an item to view its
permissions.

Permissions (2)
Use the checkboxes to activate and deactivate permissions. Alternatively you can use the checkbox in the
header line to select or deselect all permissions.

Permissions (all) (4)
View the complete set of permissions, individually assigned as well as subordinated from memberships,
being assigned to the currently selected identity.
Save permission assignments
Once you modified permission assignment for the currently selected identity confirm your assignment by
clicking the Save button (3).
Permission details
The following table names all permissions with a brief description on their influence.
Permission
Broadcast: Create & Send
Description
Permits to send a broadcast using the broadcast interface or the broadcast
option in the user or roles management interfaces.
Content: Change Workflow
Permits to change the individual workflow of content objects.
Content: Comment
Permits to add comments to content.
Content: Create
Permits to create content.
Content: Delete
Permits to delete content into trash.
Content: Delete from Trash
Permits to delete content permanently from the trash. In combination
with Resources: Delete from trash it allows to empty the trash.
Content: Edit
Permits to modify content and save it to the server.
Content: Publish
Permits to publish contents (only, no resources).
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
79
Permission
Description
Permits to upload files with active content (e.g. *.(x)htm(l), *.js) to the
Content: Upload Active Content
server.
Usually these files are blocked.
Content: View
Course Assignments: Edit
Course Assignments: View
Permits to view the content tree - mandatory for access to the Project
Explorer as well as for content playback.
Permits to create, modify or remove course assignments.
Permits to view the course assignments tab as well as the course
assignments overview.
Milestones: Delete
Permits to delete milestones.
Milestones: Edit
Permits to modify milestone properties.
Milestones: View
Permits to view milestones in tasks as well as the milestone management
interface.
Organizational Units: Create
Permits to create organizational units.
Organizational Units: Delete
Permits to delete (manually created) organizational units.
Organizational Units: Edit
Permits to modify organizational units and their tree position.
Organizational Units: View
Permits to view the organizational unit management interface.
Permissions: Edit
Permits to modify permission assignments.
Permissions: View
Permits to view the permission management interface.
Priorities: Delete
Permits to delete priorities.
Priorities: Edit
Permits to modify priority properties.
Priorities: View
Permits to view priorities in tasks as well as the priority management
interface.
Resources: Comment
Permits to add comments to resources.
Resources: Delete
Permits to delete resources into the trash.
Resources: Delete from Trash
Permits to delete resources permanently from the trash. In combination
80
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Permission
Description
with Content: Delete from trash it allows to empty the trash.
Resources: Edit
Permits to create or modify resources and save them to the server.
Resources: Publish
Permits to publish resources.
Resources: View
Permits to view the resources in the Project Explorer - mandatory for access
to the Project Explorer as well as for content playback.
Roles: (De)Activate
Permits to activate or deactivate roles.
Roles: Delete
Permits to delete roles.
Roles: Edit
Permits to create roles as well as to assign or remove role memberships.
Roles: View
Permits to view the role management interface.
Scheduler: Edit Jobs
Permits to modify scheduled jobs.
Scheduler: View Jobs
Permits to view jobs in the scheduler overview.
Server Statistics: View
Permits to view the server statistics interface.
Server: Edit Server Settings
Server: Housekeeping
Permits to view and edit the server settings interface. This permission should
only be assigned to administrators.
Permits to view housekeeping interface and run the housekeeping
functionality.
Server: Server import
Status Report: View
Permits to view the status report for tasks.
Status: Delete
Permits to remove statuses from the status management interface.
Status: Edit
Permits to modify statuses.
Status: View
Permits to view statuses in tasks as well as the status management interface.
Tags: Create
Permits to create tags.
Tags: Delete
Permits to delete tags.
Tags: Edit
Permits to modify tags.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
81
Permission
Tags: Set
Description
Permits to set individually created tags. This excludes the special tag
published.
Tasks: Delete
Permits to delete tasks from the task list.
Tasks: Edit
Permits to modify tasks.
Tasks: View
Permits to view tasks as well as the task list.
Types: Delete
Permits to delete types.
Types: Edit
Permits to modify types.
Types: View
Permits to view types in tasks as well as the types management interface.
User List: View
Permits to view the user list - mandatory permission for any user context.
User Profile: Edit
Permits to modify the individual user profile and user specific settings.
User Profile: Edit Login Name
Permits to change the individual profile property login name:.
Users: (De)Activate
Permits to activate or deactivate users.
Users: Create
Permits to create users.
Users: Edit
Permits to edit user information in the user management interface.
Users: View
Permits to view users in identity selection areas as well as the user
management interface.
Mandatory permission for any authoring or administration task.
Views: Authoring View
Initially activates the access to all interfaces required for authoring and
administration, which are then individually controlled by their specific
permissions.
Views: Learner View
Views: Learning Reporter
Workarea Manager
82
Customer
© 2017 SAP SE. All rights reserved.
Enables the menu item for the Learner view as well as all accordant options.
Enables the menu item for the learning reporter as well as all accordant
options.
Enables the menu item workareas necessary to access the Manager
workareas.
SAP Enable Now
Interface description
Permission
Description
Workareas: (De)Activate
Permits to activate or deactivate workareas.
Workareas: Create
Permits to create workareas.
Workareas: Delete
Permits to delete workareas.
Workareas: Edit
Permits to modify data within workareas.
Workareas: Edit Workarea
Permits to change workarea permissions for individual workareas the user
Permissions
owns the workarea permission Administrate Workarea for.
Workflow: Create
Permits to create workflows.
Workflow: Delete
Permits to delete workflows.
Workflow: Edit
Permits to modify workflows.
Workflow: View
Write Token: Restore
SAP Enable Now
Interface description
Permits to view workflows in tasks as well as the workflow management
interface.
Permits to force the server-sided recreation of a write permission currently
hold by another user.
Customer
© 2017 SAP SE. All rights reserved.
83
4.2.5 Registration-Codes
Image 1: Overview of registration codes
Description:
The registration code overview displays all registration codes combined from codes issued for roles and
organizational units.
Copy the code you need and send it to the users who shall register themselves for the corresponding role and
organizational unit.
More information:

84
Self-registration
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.2.6 Broadcast
Image 1: The broadcast interface
Description:
Using the broadcast functionality you can send an email to a selection of users, roles and organizational units
to contribute information like upcoming maintenance operations, structural changes or user instructions.
The broadcast functionality is available from menu item Administration > Broadcast as well as from within the
identity management interfaces User, Roles and Organizational Units.
Controls and procedures:
Broadcast fields
The following fields and controls are available for broadcast creation. Mandatory items are marked with an
asterisk (*).
Control
Description
Specify the recipient selection the mail shall be send to.
To*

Click the Edit to display the identity selection dialog. Expand the identity tree and select your
recipients. Press CTRL-Key while selection to do select multiple items.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
85
Control
Description

Alternatively you can search identities by using the Filter. Just enter string or substring to
match username, name or surname of an identity and press Search.

In case you called the broadcast functionality from one of the identity management
interfaces, the field is prefilled with your selection taken there. You can use Edit to extend
the prefilled list.
Subject*
Enter a conclusive subject describing what information you want to provide.
In case you want to reuse the text of a previously send broadcast you can use the dropdown list to
Saved
select the email body of one of the 10 last send broadcasts. This enables you to send broadcast
messages
messages with a persistent information structure in which you just replace or update specific
information.
Enter your email text or modify the text automatically filled in from your Saved messages history.
Body*
Please note that the broadcast mail doesn't support html code, but text only.
Send me this
mail
Send
Activate the checkbox if you want to receive the broadcast as well.
Click to send your broadcast mail.
Email validation
Email addresses organized by the same domain the Manager is member of will be validated before sending and
announced as invalid if validation returns error.
86
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.2.7 Status
Image 1: The status management interface
Description:
The Status section enables you to create and maintain statuses. With the help of these statuses you can depict
the lifecycle of your content from creation about processing to publishing and translation.
Controls and procedures:
Item list
The item list (1) lists all statuses displaying name, order, state (Active or not) and according direct actions to be
taken on the list item.
Note
To display action links available for the current entry you have to place the cursor above the according list
entry.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
87
Action
Description
edit
Edit the status properties Name, Order and Active.
delete
Delete the list item.
Quick add
The Quick add section (2) enables you to quickly create a new status.
Simply enter a name and click Add.
List actions (3)
Action
Description
Create a new status with the following properties:
Name
Mandatory information. Use a comprehensible name for simple identification.
Order
New...
Enter a numeric value to position the status at correct order within the status list.
Active
Activate or deactivate the status They can then no longer be assigned. They will however
also be hidden in tasks in which they have already been used. Workflows using this status
won't be displayed anymore as well, since they become invalid.
Activate
Deactivate
Delete
88
Activate one or multiple list items at once. Selection has to be made by the checkbox at row
start.
Deactivate one or multiple list items at once. Selection has to be made by the checkbox at
row start.
Delete one or multiple list items at once. Selection has to be made by the checkbox at row
start. Consider that workflows using this statuses will become invalid.
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.2.8 Workflows
Image 1: The workflow management interface
Description:
The Workflows section enables you to create and maintain workflows.
Controls and procedures:
Item list
The item list (1) lists all workflows displaying name, description, state (active or not) and the number of steps
the workflow contains as well as some actions to be started directly on the according list item. Note that the list
of available actions extends on moving the cursor above a list entry.
Note
To display action links available for the current entry you have to place the cursor above the according list
entry.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
89
Action
Description
Start the workflow editor to add / remove steps or add / modify / remove transitions
Steps
between steps.
edit
Edit the main properties of the workflow (Name, Description, Active).
clone
Duplicate the workflow with a new Name and optional different Description.
delete
Delete the workflow.
Export XML
Export the workflow as xml file to transfer the workflow to another Manager instance.
edit graphically
Start the graphical workflow editor.
Quick add
The Quick add section (2) enables you to quickly create a new workflow.
Simply enter a name and optional weighting and description into the fields and click Add.
90
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.2.8.1 Graphical workflow editing
Image 1: The graphical workflow editor
Description:
The visual workflow editor enables you to visualize the workflows you are creating, thus simplifying the workflow
creation at all. This will help you especially if you want to create multiple workflow transitions matching the
needs of different authoring and reviewing teams using the same workflow.
Controls and procedures:
Add status boxes
1.
Select a status from dropdown list Status (1) and click Add to add it to the stage.
2.
Repeat this action for all statuses you want to add to your workflow.
Add transitions
1.
Click one status box (2) to activate it.
2.
Click another status box the transition shall lead to.
3.
The transition will appear directly as visual connector.
4.
Click the transition box (3) to call the prompt for renaming and enter an comprehensible name.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
91
5.
Click OK to close the prompt.
6.
Repeat procedure for any transition you want to create.
You can add multiple transitions of the same connection to be available later on for different teams and users.
Image 2: Multiple team transitions between two status
Save the workflow
Click save changes (4) to save changes to your workflow. Alternatively you can click discard changes (4) to step
back to last saved state of the workflow.
Post-processing
Since the visual editor just adds status and transitions to a workflow you have to post-edit the created
transitions in the workflow editor.
92
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.2.9 Types
Image 1: The types management interface
Description:
Types let you specify additional meta information you can use to label tasks and filter for in the Tasks overview
or in the Workarea view. For example you can add information about the task nature (as the predefined
examples suggest).
You are free to delete these examples and use this meta information as reasonable for your scenario.
Controls and procedures:
Quick add
The Quick add input fields (1) enable you to set up a type quickly.
1.
Enter the desired name into field Name*.
2.
Enter a descriptive note for better identification into optional field Description.
3.
Click the Add button.
The new type will be added to the list.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
93
Add a type
Alternatively you can use the Edit Type dialog to create a new type.
1.
Click the New... button (2) to launch the Edit Type dialog.
2.
Enter the desired name into field Name*.
3.
Enter a descriptive note for better identification into optional field Description.
4.
Click OK to create the new type.
The new type will be added to the list.
Edit a type
To change the values of an existing type proceed as follows:
1.
Click on the edit link of the according type entry to launch the Edit Type dialog.
2.
Change the values for Name* or Description as desired.
3.
Click OK to save your changes.
Delete a single type
To delete a single type proceed as follows:
1.
Move the cursor about the according list entry and click on the appearing delete link .
2.
Confirm deletion warning by clicking Yes.
3.
The type will be deleted accordingly.
Delete multiple types
To delete multiple types proceed as follows:
1.
Use the checkboxes to select one or multiple types.
2.
Click the Delete button (3).
3.
Confirm deletion warning by clicking Yes.
4.
The types will be deleted accordingly.
94
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.2.10 Priorities
Image 1: The priorities management interface
Description:
The Priorities section enables you to define different priority weightings and thus classify tasks according to
their priority.
Controls and procedures:
Item list
The item list (1) lists all priorities displaying name, weighting and description.
Quick add
The Quick add section (2) enables you to quickly create a new priority.
Simply enter a name and optional weighting and description into the fields and click Add.
Add a priority
Click the New... button (3) to launch the Edit Priority pop-up and enter the values for the new priority.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
95
Edit a priority
Click the edit action link at list item to launch the Edit Priority pop-up and change its properties. Alternatively, the
pop-up can also be launched by clicking the list entry itself.
Properties
Property
Description
The display name of the priority. Consider to classify
Name
the different priorities by a simple and clear naming.
Use the description to define the priority more
Description
precisely. This is useful, for example, if you are using
very finely nuanced priorities.
Use weighting to determine the value of the priority.
Weighting
Enter a numerical value between 1 (lowest) and 100
(highest) to determine the weighting.
Delete priorities
Move the cursor about the according list entry and click the appearing delete action link.
Alternatively, you can use the checkboxes to select multiple priorities and remove these from the list using the
Delete button (3).
96
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.2.11 Milestones
Image 1: The milestones management interface
Description:
The Milestones section enables you to define sub or intermediate objectives for managing your projects, socalled milestones.
Controls and procedures:
Item list
The item list (1) lists all existing milestones displaying name, description, target date and status (Active or not).
Quick add
The Quick add section (2) enables you to quickly create a new milestone.
Simply enter a name and an optional description into the fields and click Add.
Add a milestone
Click the New... button (3) to launch the Edit Milestone pop-up and enter the values for the new milestone to be
created.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
97
Edit a milestone
Click Change... to launch the Edit Milestone pop-up and change the milestone properties. Alternatively, the popup can also be launched by clicking on the relevant list entry.
Properties
Property
Description
The display name of the milestone. Consider the name
Name
to be simple and comprehensible.
Description
Target date
Use the description to define the milestone's objectives
more precisely.
Specify the date the milestone has its final destination.
Activate or deactivate the milestone. Inactive
milestones can no longer be assigned and will be
Active
hidden at any place they are used.
Delete a milestone
Move the cursor about the according list entry and click the appearing delete action link.
Alternatively, you can use the checkboxes to select multiple priorities and remove these from the list using the
Delete button (3).
If the milestone is still used in tasks a dialog box displays the number of linked tasks. Navigate to the Tasks
section and delete the milestone from the linked tasks. Then you can delete the milestone itself.
98
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.2.12 Workareas/Tags
Image 1: The workarea management interface
Description:
In the Workareas section you can create and manage workareas to be available for different content creation
scenarios and different user groups.
Controls and procedures:
Workarea list
The workarea list (1) displays all workareas you are permitted to manage (Workarea Permission: Administrate
Workarea). Only the initial user (as created while setup) has the permission to view all existing workareas within
this list.
Quick add
The Quick add section (2) enables you to quickly create a new workarea.
Simply enter a name and a workarea Id into the fields and click Add.
The workarea will be created with a predefined set of workarea permissions for these identities:
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
99

root - View published Workarea
Every user will be able to see published content from this workarea

you - Administrate Workarea
As you created the workarea you gain full permission to maintain the workarea.

Initial user - Administrate Workarea
The initial super user automatically gets the full permission set for each workarea.
Actions for a workarea
The column Actions: Workarea (3) offers actions to be taken on the accordant workarea entry.
Action
Description
This action allows you to rename the workarea and to add a description (to let authors better
Edit...
identify they are using the correct workarea).
Opens the permission management dialog box of the according workarea. Here you can
configure the permissions to view, edit, maintain or even delete the workarea for individual
users, roles or organizational units. This enables you for example to regulate individual
Permissions...
author access to different scenarios and workareas within a large team of authors.
Note: Workarea permissions are superordinate to user permissions. This means that even a
master author who has editing permissions cannot edit or view a workarea unless he/she
has the permission for the relevant workarea.
Opens the Edit watchers dialog box where you can specify whether users are notified about
Watchers
workarea actions. Workarea watchers will get an email notification about any change to
objects or tasks in the workarea.
Workflow
Defines a default workflow for the workarea to be set automatically for any new object.
Workflows for single objects or object trees can be changed afterwards individually.
Deactivates the workarea to make it inaccessible for users but preserves data to be
Deactivate
activated and used later on. The workarea is not shown in the workarea selection anymore
and its contents and assignments are not available anymore in the learner view or others
scenarios connected to the Manager.
Place the cursor over the action area of the relevant workarea to display the securityrelevant action link delete. After clicking the action link, you must confirm the deletion of the
Delete
workarea in another dialog box. After confirmation the workarea and its file structure in the
base directory are deleted permanently.
Adding a tag
Tags are very useful because they can only be set once for each object and once for each object version. This
enables you to "freeze" structure states individually. For example, you can display a special release version of
100
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
your contents at any time by filtering the tree view for relevant tags. Read more in chapter Display filtered object
tree.
1.
In the column Tags (4) click on the link add Tag .
2.
In the dialog box Add Tag enter a name for the tag and a brief description.
3.
Click Add to confirm.
Note
It is not possible to define a tag with the "published" ID, since this is reserved for the application’s own
publish tag.
Actions for tags
In the column Actions (Tags) (5) you can perform the following actions:
Action
Edit Tag...
Description
This action allows you to rename the tag and edit the
tag description.
Place the cursor over the action area of the relevant
Delete Tag
tag to display the action link delete. Clicking the action
link will delete the tag immediately.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
101
4.2.13 Assignments
Image 1: The assignments management interface
Description:
The Assignments section lists all existing content assignments from all workareas. Thus it enables you to find
and modify existing assignments easily.
Controls and procedures:
Item list
The item list (1) lists all assignments displaying their main properties and actions.
Property
Description
Caption
The name the assignment is displayed with in the course list of the Learner view.
Selected workarea
The workarea the content comes from.
Selected object
The root object of the content provided by the assignment.
Selected identity
The identity the assignment is displayed for in the Learner view.
102
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Property
Description
Active
If the assignment is active (visible) or not.
Weight
Display as
The weighting value determining the position of the assignment within the course list of
the Learner view.
The amount of sub levels being displayed as well as the scoring method of the
assignment.
Lesson Types
The inclusion/exclusion of lesson types.
Item actions
Action links to edit or delete the according assignment.
Edit an assignment
To edit an assignment click the according list entry or the item action edit.
Actions
Left above the list (2) additional actions are available.
Action
Description
New....
Create a new assignment.
XLS Export
Export the assignment list as Microsoft Excel file with detailed information on each
assignment.
Highlighted list entries
Assignments which are highlighted red are not displayed in the course list of the Learner view, since their root
content object is not published.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
103
4.2.13.1 The assignment dialog
Image 1: The assignment dialog
Description:
The Assignment dialog enables you to set various properties on how to present content as a course in the
Learner view. These settings have no impact on the tracking behavior of the content.
Controls and procedures:
Note
○
In case of creating a new assignment as well as of selecting an unpublished root object for your
assignment a warning message appears. As long as your selected root object for the
assignment is not published the assignment won't be visible in the course list of the Learner
view.
104
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Property
Caption
Selected Object
Selected Identity
Description
Mandatory property. Specify the name the assignment is displayed with in the course
list of the Learner view.
Mandatory property. Select the root object of the content structure to be distributed by
the assignment.
Mandatory property. Select the identity (user, role or organizational unit) the
assignment will be displayed to in the course list.
Specify, if only the root object of the content or even ancillary objects will be displayed.
Following options are available:
1.
Object only - only current object will be displayed
2.
Object and direct sub objects - current object will be displayed with ancillary
objects of first sublevel
3.
Object and sub objects (2 levels) - current object will be displayed with ancillary
objects of two sublevels
4.
Object and sub objects - current object will be displayed with all ancillary objects
Display as
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
105
Property
Description
Specify, if and how the progress will be displayed in the Learner view. Following options
are available:
1.
No Scoring - no progress will be displayed
2.
Percent Completed - progress will be displayed by a graphical progress bar
3.
Usage Counter - like in a ranking system, all requests of all users will be displayed
Scoring Method
Specify if the learners shall be forced to process the content one after another to follow
a didactical line you considered the content to have to. This option allows the learner to
start the next content only if the current content has been finished at defined success
level.
The Learning Path Mode is available only with the following assignment options setup:

Scoring Method : Percent Completed

Display as: Object and direct sub objects, Object and sub objects (2 levels), Object
Learning Path Mode
and sub objects
The configuration options are available:

off - Learning Path Mode is deactivated

show only available - only completed and the currently processed content is
displayed. Each time the learner completes an content object the next object
becomes visible.

show all - all the content is displayed, but only completed and the currently
processed content can be started.
Minimum Completion
Define the minimum success rate (in %) content has to be finished for the next content
(%)
object becoming available for processing.
106
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Optionally exclude lesson types from being displayed. Click on the accordant lesson
symbol to hide (symbol will be shown as strike through) or unhide (no strike through)
this type in the Learner view.
Lesson Types
Use the Weight option to influence the order of courses in the course list. Enter a
numerical value from 1 (for top) to 500 (for last). If more than one course is weighted
with the same value, e.g. 1, all of those will be grouped above next numerical value (in
this case 2).
Weight
Passed Tests Required Define the minimum success rate (in %) for test modes the content is marked as been
(%)
processed successfully.
Specify if the user is allowed to switch from standard view (1) to status view, displaying
the progress within all content of the course (2).
Allow Status View
Allow Search
SAP Enable Now
Interface description
Specify if the content of this course are displayed in search results. If checkbox is
disabled, contents are not shown in search results.
Customer
© 2017 SAP SE. All rights reserved.
107
Specify if the description of the course is displayed or not.
Show Description
Date Range
Specify a time range the assignment will be available in. Reaching the end of the time
range the assignment will be automatically hidden.
Specify a font color as hexadecimal value (e.g. "#ffee33") the course will be displayed
with.
Color
108
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.2.14 Scheduler
Image 1: The scheduler overview
Description:
The Scheduler provides an overview of all automated jobs you created. You can modify or remove jobs from the
list.
Controls and procedures:
You can carry out the following actions using the action links in the last column of the corresponding job:
Action
Description
Edit the timing properties of the job in the Scheduler
Reschedule
dialog box. Click OK to apply your changes or Cancel to
reject your changes.
Delete the automated task. This will only delete the
Delete
timed automation of the linked action or filter, but not
the item itself.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
109
4.2.15 Server Settings
Image 1: The server settings interface
Description:
The server settings control the global behavior of the Manager application as well as its data sources and
system security. Thus only few users with experience on web applications should be able to access.
Controls and procedures:
Sections
The server settings (1) are split into several thematically grouped sections. These sections will be explained in
the following subsections.
Save modified settings
Changes of the server settings have to be confirmed by clicking the Save button (2) right.
Version information
Right above the settings the version number as well as the internal build number of the Manager application is
displayed. Please note this down in case of a support request.
110
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.2.15.1 Versioning
Description:
In section Versioning you can define the parameters for object versioning as desired.
Controls and procedures:
Setting
Description
Specifies the time during which an object (after having
already been generated in a new version), can be
Timeout for new version at commit (min)
edited without forcing a new version to be created. The
input value is expressed in minutes (min). The
maximum permitted number of digits is 50.
A new version will be created automatically on commit
Force new version increment
of object changes.
Force new version at return of token
Forces a new version of an object on Finish Editing.
4.2.15.2 Notification
Description:
In section Notification you can specify the events automated mails (notifications) will be send to watchers.
Controls and procedures:
Setting
Notification at activation
Notification at assignment
SAP Enable Now
Interface description
Description
Watchers are notified by email when an object that has been placed in the
recycle bin has been reactivated.
Watchers are notified by email when an assignment has been made.
Customer
© 2017 SAP SE. All rights reserved.
111
Setting
Notification at check in
Description
Watchers are notified by email when a new object has been stored on the
server.
Notification at comment
Watchers are notified by email when a comment has been added.
Notification at commit
Watchers are notified by email when an edited object has been uploaded.
Notification at commit with new
Watchers are notified by email if no new version has been created upon
version
uploading the object.
Notification at commit as new
Watchers are notified by email if a new version has been created upon
version
uploading the object.
Notification at entity deletion
Watchers are notified by email when an object has been deleted.
Notification at tag deletion
Watchers are notified by email when a tag has been deleted.
Notification at token receipt
Notification at milestone
change
Notification at priority change
Notification at token return
Notification at version revert
Watchers are notified by email when the write permission for an object has
been checked out.
Watchers are notified by email when a milestone has been changed.
Watchers are notified by email when a priority has been changed.
Watchers are notified by email when the write permission for an object has
been returned.
Watchers are notified by email when an object has been restored to an earlier
version.
Notification at tag set
Watchers are notified by email when a tag has been set for an object.
Notification at status change
Watchers are notified by email when the status of an object has been changed.
Notification at type change
Watchers are notified by e-mail if the type of an object was changed.
112
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.2.15.3 GUI
Description:
In section GUI you can define the parameters for the graphical user interface
Controls and procedures:
Setting
Description
This option specifies which language is used if an interface string (such as
Fallback interface language
menu identifier) is not available in the currently selected interface language.
If the string is also not available in selected fallback language, it is displayed
in English (master fallback).
List entries per page
Show learner view search
This option specifies the maximum number of displayed objects for when the
client starts to display objects on multiple pages (same maximum on each).
This option specifies whether the search function is displayed in the Learner
view. (De)activation of the search function is a global option.
4.2.15.4 Automatic User Deactivation
Description:
In section Automatic User Deactivation you can activate and setup the function to automatically deactivate
users not having logged on for a specified time period.
Controls and procedures:
Setting
Description
Enable automatic user deactivation
Activate the checkbox to enable automatic user deactivation.
Deactivate after (interval type)
Select the time interval type the interval shall be based on, e.g week.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
113
Setting
Description
Enter a number specifying how many units of the interval type the
Deactivate after (interval unit)
interval shall include, e.g. 5 for 5 weeks according to previous example.
Thus users would be automatically deactivated after a period of 5 weeks
inactivity.
Email address for report
114
Customer
© 2017 SAP SE. All rights reserved.
To automatically receive an email with a report spreadsheet (*.xls) on
automatic user deactivation enter a valid email address.
SAP Enable Now
Interface description
4.2.15.5 Automatic Excel Import
Description:
In section Automatic Excel Import you can activate and setup the function to periodically import users by a user
list in Excel format from a specific file location.
Controls and procedures:
Setting
Descriptions
Apply the password settings from settings section Security on the passwords
Enable Password Policy
within the Excel file as well. File entries violating the policy will not be
imported.
Automatic Excel Import
1.
Activate the checkbox to enable the Automatic Excel Import
2.
Enter the path to the Excel file. Note that the file storage must be
available to the server.
3.
Click on Schedule... and specify the start time and the recurrence
pattern the Excel import shall run.
Email address for report
To automatically receive an email with a report spreadsheet (*.xls) on
automatic Excel import enter a valid email address.
More information:
Please read the Operations Guide for detailed information on importing users via Excel file.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
115
4.2.15.6 Automatic LDAP Import
Description:
In section Automatic LDAP Import you can activate and setup the function to periodically import users from
connected Active Directory sources.
Controls and procedures:
Setting
Descriptions
Automatic LDAP Import
1.
Activate the checkbox to enable the Automatic LDAP Import
2.
Click on Schedule... and specify the start time and the recurrence pattern
the automatic import shall run.
Email address for report
To automatically receive an email with a report spreadsheet (*.xls) on automatic
Excel import enter a valid email address.
More information:
Please read the Operations Guide for detailed information on setting up the LDAP Import.
4.2.15.7 Single sign-on
Description:
In section Single sign-on you can activate and configure automatic user authentication.
Note
- Single Sign-on is possible only using the user import from a LDAP source and requires additional
configuration in advance. Please read the Security Guide for detailed information.
- Single Sign-on will not work accessing the Manager interface from the same machine the Manager is
running on.
116
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Controls and procedures:
Setting
Description
Enable Single Sign-On
Activate the checkbox to enable Single Sign-on for users.
Enter the domain / organizational unit, which shall be searched initially to
verify the provided identity.
If the identity is not found within this domain all other organizational units will
be searched for matching entries.
Prefered login domain
Recommendation:
You can use this selection even without having Single Sign-on enabled. In this
case the Prefered login domain will be used if a user enters his logon name
without domain prefix (like mydomain\myusername).
Directory to store keytab file
Enter the path to the directory where the keytab file is stored.
More information:
Please read the Security Guide for detailed information on setting up Single sign-on.
4.2.15.8 Security
Description:
In section Security you can adjust communication and work with the Manager to your special security
specifications.
Note
All settings affecting password security and lifetime do not apply for user accounts imported via LDAP. In
this case the Active Directory source is responsible for password security.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
117
Controls and procedures:
Parameters
Description
Enter one or more IP addresses or IP ranges that are permitted to
log on as administrator. As a result accesses from non-specified
IP Ranges for administrative access
network addresses will be blocked for administrative users.
To determine the IP addresses placeholders (*) and sub-network
separators (e.g. 192.168.1.1/28) can be used.
Use this parameter to deactivate detailed error messages in the
browser console. This increases the security of the server against
Detailed error messages
attacks because detailed error messages can also be used by
attackers to obtain precise information about the structure of the
server.
This setting denies access to objects and content for users with any
Block content access for administrative
users
administrative permission and is enabled by default.
Thus it prevents these users from being able to execute malicious
code implemented in content. To access content, these users will
need a secondary user profile without admin permissions.
Password expiration (time type)
Select the time type to be used for password expiration calculation
(starting from password creation / change), e.g week.
Enter a numeric value determining how many units of the selected
Password expiration (time unit)
time type can pass at maximum before a password expires, e.g. 6 to
set a period of 6 weeks (according to previous example).
If you enter 0, no password will expire.
Minimum password length of
Password must contain number
Password must contain special character
Specify the minimum length of password inputs. If you enter 0, user
profiles can be created without passwords.
A valid password has to contain at least one number (0-9).
A valid password has to contain at least one special character
($,_,@,...).
Password must contain lower and upper
A valid password has to contain at least one upper-case letter and
case letters
one lower-case letter.
118
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Caution
Note that the deactivation of the setting Block content access for administrative users will put your
collaboration scenario to risk since malicious code or files can be run using administrative permissions.
Nevertheless we highly recommend to actively scan the base directory continuously by a virus scanner to
detect and eliminate malicious content.
More information:
Please read the Security Guide for more information on application security.
4.2.15.9 Search
Description:
In section Search you can adjust the availability and functionality of the search provided in the Learner view.
Controls and procedures:
Setting
Description
Allow global search in learner
Activate the optional ability to search even within content that is not part of
view
learner's assignments.
Allow full-text search in learner
view
Allow the search in the Learner view to use fulltext search as well.
Activate the fulltext search within the workarea search and the essential
Enable full-text search
function of content indexing.
This allows to search within all readable contents like text-based file
attachments (like Word and PDF documents), simulation bubbles etc..
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
119
4.2.15.10
Logging
Description:
In section Logging you can specify how much information is written into the generated application log files.
Furthermore you can specify a level for server tracing to assist you in need of support request. Trace logs can be
read by developers and should simplify the identification of possible errors and their reason. Thus tracing is
deactivated by default.
Note
Activation of tracing may result in a loss of performance due to extensive detailed logging of information.
Furthermore, a large amount of data might be written to the Tomcat log storage. Therefore, you should
enable tracing only when focusing on problems with your Manager instance that might result in a support
request.
Controls and procedures:
Threshold for Logging
Level
Description
Included Log-Levels
Off
No logging information will be written.
None
Information level tracks all events like context
Information
initialization or user events.
WPB_INFO, WPB_WARN,
WPB_ERROR, WPB_FATAL
Level indicator: WPB_INFO
Warnings are occurring mistakes which may lead to
wrong outputs or data insufficiency but not to
Warning
critical malfunctions of functions or objects.
WPB_WARN, WPB_ERROR,
Example: Only some users could not be imported by
WPB_FATAL
LDAP import function.
Level indicator: WPB_WARN
Errors are malfunctions causing an unsuccessful run
Error
or behavior of a function or server object.
WPB_ERROR, WPB_FATAL
Example: All users could not be imported by LDAP
120
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Level
Description
Included Log-Levels
import.
Level indicator: WPB_ERROR
Fatal errors are events preventing the Manager from
Fatal
running at all.
WPB_FATAL
Level indicator: WPB_FATAL
Threshold for Tracing
Level
Description
Included Trace-Levels
Off
No tracing information will be written.
None
Very extensive and detailed information for
Debug
developers will be written.
WPB_DEBUG, WPB_PATH,
WPB_TINFO
Level indicator: WPB_DEBUG
Information about the path of each traced function
Path
within the application flow will be written.
WPB_PATH, WPB_TINFO
Level indicator: WPB_PATH
Common debug information will be traced and
Information
written to trace file.
WPB_TINFO
Level indicator: WPB_TINFO
More information:
Please read the Operations Guide for detailed information on logging and tracing.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
121
4.2.15.11Miscellaneous
Description:
In section Miscellaneous you can find all server settings not fitting into previous topic sections.
Controls and procedures:
Setting
Description
Activate the possibility for users to register themselves on the logon
page.
Allow self registration
Note, that the logon page must be available by users, hence other
authentication methods like SAML have to be configured not to come up
in advance.
Determine the time the browser will keep objects in browser cache (in
seconds).
Caching time range (s)
Optionally you can enter -1 to force a permanent revalidation of objects.
Since this will increase server traffic dramatically you should avoid that in
a productive scenario.
Date format
Individualize the date format to be used in the Manager and automated
email notifications.
Enter the email address user comments on content (trainer, library, book
reader) will be sent to.
Email address for learner feedback
Note: multiple email address are not supported. In case you want to
distribute user comments to multiple users, please setup a distribution
list and enter the email address of the distribution list.
Email language of learner feedback
Select the language for automatically generated emails.
Role for automatic user creation via
Specify the role users shall be created in when they do not own a role
Excel import
specification in the Excel source to be imported.
Compress server response
Select if data will be send compressed (as gzip) to reduce data traffic.
CORS allowed sites
Enter URL for a CORS enabled site to interact with the Web Assistant.
122
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Setting
Description
CORS enabled
Enable CORS functionality by setting value to 1.
Specifies the authentication method to be used to access the Manager
Authentication Method
and the published content. Do not change this parameter unless you are
told so by support team or HANA Operations. Read more in the HANA
documentation.
Timeout of sql server request (ms)
Timeout of recovery email (s)
Enter the time in milliseconds (ms) after which server queries are timed
out.
Specify the time in seconds after which the individual code send with an
automatic recovery email will be invalidated.
Valid time of a session (s)
Set how long a session will be valid. Default value is 3600 s (1 hour).
Organizational Unit for automatic
Specify the organizational unit users shall be created in on first access via
user creation (DN)
SAML provider.
Role for automatic user creation
Specify the role users shall be created in on first access via SAML
(DN)
provider.
Read-only parameter displaying the directory path the workarea related
Base path
file content is stored in. To modify this setting, please use the server
installation wizard.
Supported features
Unlock special features for testing purposes by entering according text
keys.
Valid time of user scores before
Set the time period the server automatically revaluates the scores of all
recalculation (min)
users. Default is 1440 min (24 hours).
Specify the maximum time for a server request. Default value is 600 s (10
minutes).
Timeout of server request (s)
If you face timeout error messages on intensive requests you may fix
them increasing this value.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
123
4.2.16 Server Housekeeping
Image 1: The housekeeping interface
Description:
The Server Housekeeping function enables you to automatically clean up your Manager instance by removing
old and obsolete data.
More information:
Please read the Operations Guide for detailed information on the Housekeeping function.
124
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.2.17 Server Statistics
Image 1: Server statistics
Description:
The Server Statistics area gives you an overview about the user registrations in your Manager instance.
These statistics are based on database information hence they are independent from Manager version updates.
Controls and procedures:
Category
Description
Registered users
The number of users registered in the users area.
Active users
The number of users flagged as Active.
Number of users having write
permissions
Authors within last month
SAP Enable Now
Interface description
The number of users with the Content: Edit permission.
The number of users who edited contents within the last month (last 30
days).
Customer
© 2017 SAP SE. All rights reserved.
125
Category
Authors within last quarter
Authors within last year
Description
The number of users who edited contents within the last quarter (last 90
days).
The number of users who edited contents within the last year (last 365
days).
Number of users having read
The number of users with the Content: View permission. This includes also
permissions
users with the Content: Edit permission.
Learners within last month
Learners within last quarter
Learners within last year
126
Customer
© 2017 SAP SE. All rights reserved.
The number of users who accessed contents within the last month (last
30 days).
The number of users who accessed contents within the last quarter (last
90 days).
The number of users who accessed contents within the last year (last 365
days).
SAP Enable Now
Interface description
4.2.18 Server installation
Image 1: The server installation wizard
Description:
This menu item starts the server installation wizard which enables you to change basic application properties
like the database connection or the path of the base directory. You will need the credentials of the
installation super user.
More information:
Please read the Installation Guide for detailed information on the Server Installation Wizard.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
127
4.2.19 Server import
Image 1: The server import start page
Description:
The Server Import start page allows you to specify sources (Excel or LDAP) for user import. You require
administrator permissions to import user data.
Controls and procedures:
Options for user import
Initially you can decide within three options:
1.
Excel - start the import wizard to import users from a Microsoft Excel file
2.
LDAP - start the import wizard to import users from an Active Directory server using the LDAP protocol
3.
Manager - close the start page and return back to the Manager interface
128
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
More information:
Please read the Operations Guide for detailed information on each Server Import wizard and configuration
details.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
129
4.3 Tasks
Image 1: The tasks list
Description:
The Tasks section provides you with a quick, object-related summary of allocated tasks and how they are being
dealt with. Additional filter options enable users to search specifically for tasks and responsibilities
independently from single workareas.
The task list default setting is to show you all of the tasks assigned to you in a list view, i.e. by clicking on the
Tasks menu button it is always filtered according to tasks that have your user name in point Assigned to .
Clicking on a list entry will open the corresponding task in the detailed view.
130
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Controls and procedures:
Filter the list
You can apply filter criteria to restrict the number of tasks displayed. To do so, proceed as follows:
1.
Click on the button Filter (2).
2.
In the displayed menu, select the filter criteria you want using the drop-down lists available in each case.
3.
Click on Filter.
Save filters
You can save filter criteria collections as a personal filter, for example for frequently used queries.
1.
Filter the list by some filter criteria.
2.
Click Save (4).
3.
Specify a Name for the filter set.
You can now select the saved filter set at any time from the filter dropdown (4). Additionally the saved filter set
is added as menu item to the Tasks menu dropdown, thus you can select it directly from the menu.
Note
Please bear in mind that the unfiltered task list will display the tasks of all the workareas available on the
Manager.
Use the filter option workarea to view the tasks from a single workarea.
Delete filter sets
Proceed as follows to delete a saved filter set:
1.
Select your filter set from the filter dropdown (4) or the according sub menu item.
2.
Click Delete... (4) next to the filter dropdown.
List actions (3)
Action
Description
New...
Create a new, object-independent task to be used to delegate additional objectives.
XLS Export
Export the currently displayed list as Microsoft Excel file.
CSV Export
Export the currently displayed list as comma separated text file.
Reload
Reload the list to see newly created tasks.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
131
4.3.1 Detailed view
Image 1: Detailed task view
Description:
Clicking on a task item launches the detailed task view. Here you can inspect or modify all properties associated
with the task (1). The task history lists all associated events, users and, if available, comments (2).
Controls and procedures:
Save modifications
To save changes to the task click Save (3).
To discard changes click Cancel (3).
132
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.3.2 Status report
Image 1: The status report
Description:
The Status report provides an overall overview of the statuses tasks are currently in (object-related and free
tasks). Thus you can check whether the planned time frame for content creation and/or project phases can be
adhered to or in which status specific tasks are currently "stuck".
However, this requires a productive use of statuses in your Manager instance (independent or by the usage of
workflows).
Controls and procedures:
List items
The list connects the statuses (columns) with the amount of task matching the status (rows) by workareas or as
collection of Free tasks. To get more details on this relation within a workarea or the free tasks collection click
the according row.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
133
Sub list - by object type
Once you selected a workarea the list displays the relation of tasks and statuses (rows) by the different object
types of the workarea. Click a row of an object type to display the matching tasks.
Sub list - all of a selected object type
Once you selected an object type from previous sub list all tasks connected with this object type are listed.
The columns display the following information:

Title - the caption of the task

Object Title - the caption of the connected object

Status - the status the task is currently in
Export the report data
Each report list provides the options to export the currently displayed result set as Microsoft Excel or comma
separated text file (CSV) (2).
134
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.3.3 Write Token Reports
Image 1: The write token report
Description:
The Write Token Report provides an overview of write token currently hold by users. This enables you to easily
identify which user owns how many objects in editing mode as well as it provides the option to directly contact
the according user, for example to remind that user to return the write token in time before next project phase.
Controls and procedures:
Filter criteria
Invoking the Write Token Report the filter dialog appears, which let you select the following criteria:

Workarea - the report shows data workarea-specific only. Please select the workarea you want to display
the write token usage for.

Identity - select individual users, roles or organizational units you want to see the write token usage for. To
get an overall overview, select organizational unit root. Click Change to open the identity selection dialog.
List objects
The report lists all write token in usage which match the filter criteria.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
135
For each listed write token the following information is provided:

Name - Full name of the user holding the write token, including the login name.

Email - email address of the user.

Object - workarea object the write token is given for.

Token Access Time - the time when the write token was taken.

Workarea - the workarea Id.
Additionally each list entry provides the ability to send a broadcast message to the according user.
By clicking the email icon in the column Broadcast, the broadcast editor opens, having set

the according user as recipient,

the name of the workarea and the according object as subject,

the direct link to the according object in the broadcast body.
You can add some text to the body and send the broadcast directly.
Availability
The Write Token Report requires the permission Write Token Reports: View, per default available for

Master Authors

Project Manager

Report Viewers

Administrators
136
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.4 Learning Reporter
Image 1: Starting the Learning Reporter
Description:
The Learning Reporter functionality enables you to to check the learning progress made by single learners, roles
or whole organizational units. This allows you to measure the progress made by the learners, identify problems
in understanding the learning material and compare the learning progress of different learning groups.
The difference between the report variants
The Learning Reporter functionality provides different report variants displaying the learning progress in your
learning scenario. Basically these report types vary in being based on users or contents . Additionally reports can
be activity-based or assignment-based:

Activity-based results
Only users or contents with existing activity are displayed. Users, who did not start any learning content
yet and learning contents, which have not been started by any user yet, are not displayed.

Assignment-based results
For these reports an existing assignment has to be selected. All users or learning contents within the select
assignment are displayed, even they are without any activity.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
137
Note
The reporting of learning progress requires the activation of the tracking options in the content playback
settings.
Training available
This content is available as interactive training in the SAP Enable Now Info Center.
Controls and procedures:
Selection dialog
Independently from which report type you select in the Learning Reporter menu (1) the initial selection dialog (2)
will appear requiring you to specify criteria the report shall be based on. The range of criteria slightly varies by
the report type you have selected.
Control
Report
Lessons
Description
If you have already saved one or more filters for the selected report type, you can select it
from the dropdown list. The according criteria will be loaded automatically then.
Exclude content types from report by clicking the appropriate symbol. Excluded content
types will be displayed crossed out.
Define a time period for the report data that you want to display. Select the preferred
time period definition by clicking the according radio button. Three options are available:

Time period by date
Specify a time period using from date to date. Click the date fields to display the
calendar picker and select a date.
Time Period

Time period of last time units
Specify a time period as a number of time units until now (for example, the last five
days). Select the time unit from the dropdown list and enter a digit into the input
field to define the number of time units.

All time
Select to display all data without specifying a time period.
Assignment
138
Select an assignment from the dropdown list the data shall be displayed for.
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Control
Description
Workarea
Select a workarea from the dropdown the report shall be displayed for.
Click Change... to select an object for which you want to display report data, including its
Selected Object
child objects.
Selected Identity
Click Change... to select a user, role or organizational unit for which you want to display
data for.
Deactivated users
Deactivated users are not included in the calculated result sets.
How to activate tracking
To enable the collection of data for the learning reporter you need to activate tracking options in the Playback
Settings of each workarea you want to track.
You will need a local Producer installation connected to your Manager instance and the permission to edit
resources.
1.
In the Project Explorer tree view of the Producer, go to Resources > Adaptable Resources > Playback
Settings and click the resource item to select it.
2.
Click Start Editing if you are not already editing the resource.
3.
Double-click the resource item to open the settings in the Settings dialog.
4.
Click the sub node trainer - Global. If you only want to activate tracking for a specific content type, click the
required sub node: book reader, Demo Mode, Practice Mode, Test Mode or Concurrent Mode.
5.
In the overview of available parameters (on the right of the screen), expand the parameter group Tracking
(General) for the selected sub node.
6.
Activate the following parameters by clicking the according green lamp symbol and configure them as
required.
1.
Tracking back end
Click the dropdown list to expand it. Select Manager or, if you want your workarea to be compatible to
with other tracking scenarios, select Automatic.
2.
Manager detail tracking
Specify how detailed you want the tracking information to be. Three options are available:
1.
topics
Only topics and objects itself are tracked. No data will be available for the report type Lesson
step reports.
2.
topics, macros
In addition to topics and objects, macros are tracked as well. This option retrieves data for the
Lesson step reports as well.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
139
3.
topic, macros, actions
Highest level. Very detailed tracking that includes user actions to be reported in the Lesson step
reports.
7.
Click OK to save your settings.
8.
Click Finish editing to upload your changes to the Manager. Alternatively you can synchronize your
workarea to send changed resources to the server.
Note
It is mandatory to publish the Playback settings resource after activation of tracking.
140
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.4.1 Common controls
Image 1: Report areas and controls
Description:
The report variants of the Learning Reporter vary in the report data they present, but are highly common in their
interface architecture. All report variants are displayed with the same interface elements and the same interface
structure.
Controls and procedures:
Interface areas
Area
Filter (1)
Saved reports (2)
Report results (3)
SAP Enable Now
Interface description
Description
Displays the current filter criteria the report results are based on. Click the filter
to enlarge it and modify the criteria to modify or refine your result set.
Allows you to save the current filter criteria set and quickly switch between
already saved reports, independently from the report variant.
Displays the reporting results based on your criteria selection in a paged list
view.
Customer
© 2017 SAP SE. All rights reserved.
141
Area
Description
Report summary (4)
Displays the overall summary for your reporting results.
Export options (5)
Displays the buttons to export the reporting results as file to be further
processed in other applications.
Additional display objects
The additional object pageset
exists only to display learning progress in Learning Reporter.
This object collects all book pages of a book but ignores book pages in any ancillary books. Thus it provides you
with a detailed result set for each book individually.
See the following example situation, which would display 5 objects of type pageset (one for each book) in your
report, assuming you have selected the book english contents. The entries (1) and (3) would not have any results
since they do not have any ancillary book pages.
142
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.4.2 User Reports
Description:
The report variant User reports displays the learning progress made by a single user or the members of a role or
of an organizational unit.
Controls and procedures:
Report results
The result set displays all active users within your identity selection with their overall learning progress in the
specified time period.
Detailed view
Click the name of a user to display the assigned lessons and the individual progress. If you selected a single
user, the report will display the detailed view directly.
Notes

This report variant is an activity-based report listing only users with existing activity. Users who have not
started or processed any of their assigned lessons within the specified time period are not listed. Use the
report variant User by assignment to get the data of inactive users as well.

The overall number of attempts summarizes the number of attempts taken for particular contents. The
following example will help you to better understand the displayed number of attempts:
User A has 10 lessons assigned to him. One of these has been completed.
If he completed this lesson in one attempt, the number of overall attempts will be shown as 0.10. However
if he needed 10 attempts, the overall number of attempts will be displayed as 1.00.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
143
4.4.3 User by Assignment
Description:
The report variant User by assignment displays the learning progress made by a single user or the members of a
role or an organizational unit within a specific assignment.
Controls and procedures:
Report results
The result set displays all users the assignment has been assigned to with their overall learning progress in the
specified time period.
Detailed view
Click the name of a user to display the assigned lessons and the individual progress. If you selected a single
user, the report will display the detailed view directly.
Notes

The overall number of attempts summarizes the number of attempts taken for particular contents. The
following example will help you to better understand the displayed number of attempts:
User A has 10 lessons assigned to him. One of these has been completed.
If he completed this lesson in one attempt, the number of overall attempts will be shown as 0.10. However
if he needed 10 attempts, the overall number of attempts will be displayed as 1.00.
144
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.4.4 User by Progress
Description:
The report variant User by progress displays the average overall learning progress within all assigned content for
single users or each member of a role or of an organizational unit.
Controls and procedures:
Report results
The result set displays all users within your identity selection with their overall learning progress in all of their
assigned contents within the specified time period.
Notes

This report variant only calculates results from user assignments with Percent Completed as Scoring
Method since these assignments are intended to be used as individual learning scenarios.

The results display the total of all trackable contents in all relevant assignments for each user. The column
Assigned Lessons (Tests) displays the total number of contents in all relevant assignments of the user
entry. In addition, the total number of Tests is shown in brackets.

Referenced contents occurring more than once within user assignments are calculated only once.

Only lesson modes that are activated in assignments are used for calculation.

The values in column Done Lessons(Tests) are based on the following rules:

Books
Books are completed when all the pages in the book have been viewed.

Lessons
Lessons are completed when all lesson steps have been processed or when the last lesson step has
been reached.

The values in column Passed are based on the following rules:

Lessons
To pass lesson modes Practice and Test user needs to achieve the amount of points the author has
specified. The displayed value only indicates the percentage of available lessons in test mode that
have been successfully completed, since this is a more useful indicator of the learning progress of a
user.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
145
4.4.5 Lesson Reports
Description:
The report variant Lesson reports displays the learning progress made by a single user or the members of a role
or of an organizational unit in specific learning contents.
Controls and procedures:
Report results
The result set displays all learning content matching your selection together with the overall learning progress of
users having processed the lessons within the specified time period.
Detailed view
Click the name of a lesson to display users and their individual progress. If you selected a single lesson, the
report will display the detailed view directly.
Notes

This report variant is an activity-based report listing only lessons with existing user activity. Lessons which
have not been started or processed within the specified time period are not listed. Use the report variant
Lessons by assignment to get the data of lessons with no activity as well.
146
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.4.6 Lessons by Assignment
Description:
The report variant Lessons by assignment displays the learning progress made by a single user or the members
of a role or of an organizational unit in the lessons of an assignment.
Controls and procedures:
Report results
The result set displays all lessons within your selected assignment with their overall learning progress in the
specified time period.
Detailed view
Click the name of a lesson to display users and the individual progress. If you selected a single lesson, the report
will display the detailed view directly.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
147
4.4.7 Lesson Step Report
Description:
The report variant Lesson step reports displays the average progress of all users in steps and macros of one or
more lessons. This will help you to identify lesson steps and macros with a low user success rate to
be optimized.
Controls and procedures:
Report results
The result set displays all lesson steps matching your selection with their overall learning progress of all users
within the specified time period.
Notes

This report variant displays the overall success rate of all users in the lesson steps and macros. The
columns Result and Time Needed display the average value of all users who have processed the step. Thus
the displayed values can vary strongly depending on the number of users in your identity selection. The
higher the number of users, the more valuable the results might be in identifying difficulties in learning
contents or the learning behavior of users.
The following table shows an strongly simplified example for the dependency on the user amount:
Total number of users
Users passed
Users not passed
Success rate
2
1
1
50%
100
99
1
99%

To gain information about the number of active users for specific lessons, check the results of the report
variant Lesson reports.
148
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.5 Learner view
Image 1: The learner view interface
Description:
The Learner view is the central starting point to view and process published learning content available to you.
Here all learning content is provided within so called Courses, each depicting a collection of subordinated
learning materials which are common in their topic context or their learning target.
Note
○
The Learner view interface is highly dependent on individual learning scenario settings. Thus some of
the controls described below may not be available to you.
○
Please read the section Learner settings to configure your browser for flawless content playback.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
149
Controls and procedures:
Interface areas
The learner view displays three main areas:

The course list (1)

The content area (2)

The search (3)
The course list
The course list (1) of the Learner view may contain different symbols which are displayed for each course. These
symbols show the user information type of the respective course entailing additional display elements:
Symbol
Description
Course without user information.
Only the learning contents are listed without additional progress information.
Course displaying your learning progress.
Your overall progress within the course is displayed as a progress bar in the course list and
individually for each content entry within the contents area. Within the content area additionally a
second bar displays the progress for objects of the type Test Mode. In case a list entry is a
collection object like a group or a book the progress bar displays the progress summary
of subordinated objects.
Course displaying the number of overall visits.
A number is displayed next the course entry and as well next to the list entries of the content area
representing the overall amount the item has been accessed by users. It is more or less a traffic
counter indicating highly frequented courses and contents. High access frequencies may stand
for popularity as well as for difficulty.
The content area
Depending on the course setup the content area may display different scenarios:

Introductory description only
In this scenario you will see only the course description with the buttons to start the course or to display
the according QR code.

Introductory description with a list of contained lessons
In this scenario you will see the course description and the buttons Start and QR Code within the upper part
of the content area followed by the list of course contents. The structure of the list may vary as following.
150
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
○
Flat list
A flat list of contents is displayed. Click an entry to start it directly or click Start to start the whole
course.
○
Expandable list
Each list entry is prepended by an arrow symbol. Click it to expand or collapse it and
access subordinated content levels. Click any entry to start it directly or click Start to start the whole
course.
The search
Using the Search you can filter your learning content by matching words or phrases. Entering a search phrase
initially searches within all the content in the courses of your course list.
Depending on your scenario settings the checkbox global might be available. If you activate this option, all
published content will be searched for your phrase independent if it is child of your course list or not.
View your progress
Optionally to the learning progress displayed in the course list you may have displayed the item show report (5)
right above the content area. This enables you to switch the content view into a flat list displaying all content of
the course each with your individual learning progress.
This enables you to check your personal state in the learning scenario as well as to search for content you may
have missed to process.
Furthermore this view enables you to reset your learning progress for individual items to start them again from
the beginning on. To do so, click restart for the content to be reset.
To switch back to normal content view click show standard (5).
Focused learning by a Learning path
It may happen, that objects which are not at the beginning of a course do not play or are not visible. In this case
the course may be set as focused along a Learning path. This means you will have to process the course objects
one after another beginning with the first object. Each time you have processed an object successfully you will
be able to view / start the next object.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
151
4.6 Bookpage Editor
Image 1: Starting the book page editor
Description:
The integrated book page editor enables you to edit book pages directly in the browser interface of the Manager.
Controls and procedures:
How to start the book page editor
1.
Select a book page in the object tree (1).
2.
Click Start editing (2).
3.
Click Edit (3) to open the book page in the book page editor.
152
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.6.1 General
A book page is an HTML page on which different content can be filed in different forms and accessed.
It can accommodate various buttons for launching simulations and opening documents that can then be linked
within a workarea. Media files for audio and video formats can also be integrated and can be presented using
appropriate playback applications. But information in traditional form, as an image or text, can also be created
on a book page.
A number of book pages can be combined in a book. A book can thus be understood as a type of group. Once a
book has been created, it can be displayed in the book reader, which the learner can use to flick through the
pages and launch and work through content.
Easy to create, diverse applications
Book pages make it possible to create courses on a particular step quickly by inserting objects on the book page
and linking them to content.
In this way you can amalgamate the content of a number of simulations by combining different modes and
documents. However, because of the diverse ways of presenting information on book pages, it is not absolutely
necessary to integrate simulations into a book page. You can also design a book page using simple texts or video
files and thus provide these to the learner in addition to the individual simulations or else integrate them entirely
independently as an extension of the step.
Didactic benefit
Books and book pages promote independent learning and a stronger engagement with the facts as learners are
able to use and discover the content individually. They allow the student to work with the content that is relevant
to him and ensure variety due to different information formats.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
153
4.6.2 Creating a Book
You can use the Explorer to insert a book in your course structure. Proceed as follows:
1.
Select the New Book
button in the toolbar.
2.
Enter a name in the open dialog box and confirm this by clicking on OK to insert the book.
3.
The Template parameter allows an existing book to be used as a template for the new book. The Change...
function allows a book to be determined from the project structure.
4.
You can now insert the desired book pages in the book or create new book pages.
To organize steps you can insert a book or group in a book in the Explorer. This displays the book pages as a
subchapter in the book reader.
For a correct tracking of books it is recommended to use groups for subchapters.
Note
Only insert book pages and books or groups in a book for structural purposes. Projects or documents are
not displayed in the book reader as you can link to this learning content directly via the book pages.
Book style
Defines the style of the book and book pages. The dropdown list box contains the Book Style resources.
Deactivate the style setting. This is where you can define an individual design for each book.
Note
Changing a skin for the book reader doesn’t changes the style for the book pages located within the book.
You can customize the style for each individual book page in the book page editor.
154
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.6.2.1 Defining a Book Page as Content Page
You can create a page containing introductory information or a table of contents for a book. So that the student
can access the page at any time in the book reader, the page can be defined as a content page for the book. The
book page can then be launched directly in the book reader using a button in the control bar.
To define the Content Page select your book in the Explorer. Then go to Content Page in the object editor's
subcategory book reader and select the Edit Link...
option. You can now specify your book page in the open
dialog. Confirm this by clicking on OK.
4.6.2.2 Subcategory book reader
Various parameters are itemized in the book reader (Explorer) sub category which you can use to define the
functionality in the book reader control bar. This allows you to customize them to your book's individual
requirements and hide any functions you do not want.
The following settings are available:

Hide Book Panel:
Activating this option hides the book panel.

Open Book Directly:
If this option is activated, the book will open as soon as it is selected in the tree structure in the library in
the book reader. If the option is deactivated, the book reader is started by double clicking or selecting the
button in the right hand view of the library.

Hide Audio Controls:
Activating this option hides the audio file and effects control functions.

Hide Navigation Controls:
Activating this option hides the buttons for scrolling through the book pages.

Hide Index Page Control:
Activating this option hides the button for calling a specific start page.

Hide Search Button:
Activating this option hides the button for calling the search dialog box.

Hide Table of Contents Control:
Activating this option hides the book page option menu.

Hide Progress Control:
Activating this option hides the progress bar for displaying how the student is progressing with the learning
material in the book.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
155
4.6.2.3 Alternative Navigations on Book Pages
Actions can be used to allow navigation on book pages independently of the control bar of the book reader.
These are universal properties and allow the user to jump between book pages and units.
If you would like to use such navigations, it is recommended that the objects be inserted into a book page
template. By doing so, they can be used for the entire book and ensure consistency.
Actions as link targets
To enter a link target, proceed as follows:
1.
Insert a book page object.
For example: Image, Active Area.
2.
Select the parameter Link -> Link to...
3.
Select Edit Link...
4.
Select Actions button.
5.
Select the desired action from the Actions drop-down list.
. The editing dialog box appears.
For example: Next book page, Play audio
More information about link actions can be found under Link actions for trainer and book reader.
Object actions of the page object
To specify an object action for a page object, proceed as follows:
1.
Insert a book page object, for example Image or Active Area.
2.
Under subcategory Actions, choose an action.
For example: On Click, On Show
3.
Select the page object from the first drop-down list.
4.
Select a behavior from the second drop-down list.
For example: Next, Share.
More information about actions can be found under Object actions.
Disabling the book navigation
For a book page you can specify, that the book reader control bar is deactivated. This allows you, to specify
required content. After completing the content, navigation can be enabled.
When selecting the page object for an object action, the following behaviors are available:

Disable Book Navigation:
Disables the navigation of the control bar and other navigation controls on the book page.

Enable Book Navigation:
Enables the navigation of the control bar and navigation controls.
156
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.6.3 Creating a Book Page
Create a book page in the Explorer in the following steps:
1.
Select the appropriate book or location within the tree structure where the book page is to be inserted. You
can either insert a book page in a book or on a standalone basis.
2.
Click on the New Book Page
in the toolbar.
3.
Give the book page a name in the open dialog.
4.
The Template parameter allows an existing book page to be used as a template for the new book page.
That means that once a background design has been created, it can be retained for additional book pages.
This requires the template to be selected before creating the new book page.
The Change... function allows a book page to be determined from the project structure.
5.
Confirm the data you have entered by clicking on OK.
6.
The book page is then automatically opened in the book page editor where you can now edit it and insert
objects.
Editing the book pages
The inserted book pages are edited using the book page editor. You can use this to define the design and to
create objects.
The book page editor view port is a WYSIWYG editor: that means that the book page is subsequently displayed
in the book reader or in the library exactly as it is displayed when being edited.
Recommendation
To maintain clarity with a complex course structure, it is recommended that books and book pages be
inserted at the beginning or end of the structure or of a group. You should maintain consistency of the
positions to make it easier for the user to find his bearings within the library.
4.6.3.1 Defining the Design
After creating the book page, it is opened in the book page editor using the Default style. You can use the Style
parameter to select the design you want in the object editor and customize it accordingly.
A style defines the background design, the design of the buttons for the linked learning content as well as the
appearance of the text box. Selecting a different skin therefore changes all of these objects. Before you select a
skin, it is advisable to insert some objects to be able to assess the overall design.
Customizing the background
You can customize the chosen background design as you like. You can use an available skin as a template which
can then be edited once it has been selected.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
157
Various settings are available to you in the book page editor for displaying the book page:

Image:
This parameter can be used to define an individual background image which replaces the image of the skin
that has been set.

Width and Height:
These values determine the book page's width and height. The values are stated in pixels.

Page Color (Design):
This value will determine the book page's background color. It is recommended that you enter a value in
this field if you choose not to use an image for the book page's background or if you use an image that does
not cover the entire book page itself.
When using the Page Color, activate the Image setting without selecting an image. This is necessary to hide
the page image or color of the book page style.

Background Color (Design):
Changing this value customizes the color of the outer surface surrounding the book page.
You can use Choose Color...
to define the desired color value. This can be defined in the RGB or HSV
color space or as a hexadecimal value.
You can also make the background transparent if you do not want any color to be displayed. This is done
using the Transparent

button.
Border Width (Design):
Defines the width of the border for the book page. The value is defined in pixels. If no border is to be
displayed, the value is to be set to 0.

Border Color (Design):
This parameter can be used to define the color of the book page border. The Choose Color...
function
can be used to define a corresponding value in the RGB or HSV color space or as a hexadecimal value.
Ensure that you have previously specified a width for the border so that it is actually displayed.

Border Style (Design):
Determines the style of the border that you can select from the drop-down list.
You can call up the design parameters at any time while a book page is being created and amend them by
clicking on the background.
4.6.3.2 Inserting Objects
The principle behind book pages is embedding buttons on them for linking to learning content as well as
interactive objects and media files. Learners can subsequently select objects at will and work through their
learning content or use the information they contain to advance their learning.
How they arrange the objects on the book page is left to their creativity. They can arrange them symmetrically
or lay them out as they see fit. In the process, they should however take care not to integrate too many objects
on a book page to avoid overloading the page with objects and information.
Proceed as follows when inserting and editing objects:
158
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
1.
In the toolbar, click on the button corresponding to the object type you would like to insert. This creates a
button or element for the selected object which allows the user to call up the learning content.
2.
Select the object to edit it.
3.
You can position the object on the book page using drag&drop. A red border appears when you select the
object. Click on it and keep the mouse key depressed during the positioning maneuver.
Additional functionality for positioning objects is available to you in the toolbar.
4.
Further editing of the object is by means of the object editor, which offers you the associated parameters.
For each object, proceed in accordance with the explanations in the relevant sections.
Once you have edited your book page, save it using the Save Book Page
button in the toolbar.
4.6.3.3 Table of Contents for Book Pages
A book page can have a table of contents faded in, which is displayed on the book page background
independently of the book reader.
The table of contents is constructed from a bar displaying the groups or book pages belonging to the first sub
level. The other groups and book pages can be launched from an option menu that is faded in using the button
on the right-hand side of the book page. Clicking on a group name opens a menu displaying the group content.
The table of contents on the book pages can be used as an alternative to the table of contents in the book
reader. This is accomplished by deactivating the book reader table of contents.
Recommendation
The width of the table of contents is restricted to the width of the book page. That is why when setting up
the groups it is recommended that short names or chapter numbers be issued, so that as many groups as
possible can be displayed on the bar.
Settings
A book page's table of contents can be defined using the Table of Contents subcategory. This offers you the
following functionality:

Show:
This function can be used to activate the table of contents for the book page.
Note
The table of contents must be defined for each individual book page. If all of the book pages of a book are
to receive a table of contents, then it is advisable to define the table of contents for one book page and
then use this book page as a copy template when creating new book pages.

Position:
The table of contents bar can be faded in directly above the book page or in the window header. Use this
parameter to select the appropriate position.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
159

Menu Structure:
These options can be used to define the way in which the content is displayed in the menu.
○
Flat structure:
The groups and book pages are displayed in a flat structure such that all groups and book pages are
displayed on one level.
○
Indented contents:
The contents of a group are shown indented relative to the group itself. This improves clarity within a
complex content structure.
4.6.3.4 Hiding a Book Page in Table of Contents
You can hide a book page in the table of contents of the control bar. This allows you to show only the main pages
in the table of contents and to hide additional information.
The book page is not numbered in the table of contents and is not counted in the book page progress bar. The
user can navigate to the book page. Afterwards, the book page is shown in the table of contents.
Proceed as follows:
1.
Select a book page in Explorer.
2.
Activate the option Hide in Table of Contents in object editor.
4.6.3.5 Further Properties of a Book Page
Show Navigation Arrows
Instead of using the command bar to scroll through the book pages, you can do so using the buttons either side
of the book page. This makes it possible to work more intuitively with the book.
To display the buttons, activate the Show Navigation Arrows option for the book page in the book page editor.
Display Duration
This option allows you to determine the duration that a book page should be displayed in the book reader. Once
the time has elapsed, the book reader will automatically jump to the next book page. This feature allows you to
play books as a slide show or an automatic presentation. The value can be set in seconds.
160
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.6.3.6 Merging Book Pages
Merging book pages allows content from a different book page to be added to the content of the currently
selected book page. This is sensible, for example, when applying recurring elements or to have a structure
available created using construction lines.
When merging book pages, the desired objects are inserted on the book page, but with the added book page
continuing to have its own separate existence.
This is how you add the content of a one book page to another book page:
1.
In the book page editor, open the book page to which the content is to be added.
2.
Select the Merge Book Pages
3.
A dialog will now be displayed with the overview of the Workarea structure in which you can determine the
option in the toolbar.
book page of your choice. The book page currently open will be shown grayed out in this structure.
Click on the book page and then on OK to confirm.
4.
In the next step, you will be presented with a dialog displaying the objects belonging to the chosen book
page. By making a selection in the selection boxes you can determine which objects you would like to apply
to the open book page. Confirm your selection by clicking on OK.
The objects are now inserted on the book page in the place in which they were located in the selected book page.
The objects also receive the book page style of the book page to which they were added.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
161
4.6.3.7 Page Sound
The Page Sound parameter enables background music or an audio commentary to be inserted in a book page.
The learner can start the audio file in the book reader in the control bar.
4.6.3.7.1 Adding Audio to Book Pages
You can insert audio as Page Sound to your book pages by using the Add Audio dialog box.
To record audio for your book pages, proceed as follows:
1.
Click on the Add Audio
toolbar button to open the Add Audio dialog box.
2.
Select a book page from the page list.
3.
Click on Start Recording
4.
Speak your audio text.
5.
Click on End Recording
6.
Select the next book page and record your next audio text.
7.
Once you have recorded all your audio texts, click on OK to close the dialog box.
.
.
Alternatively, you can insert text to speech in the Add Audio dialog box. Open the Text to Speech dialog box by
clicking on Edit Text to Speech...
162
Customer
© 2017 SAP SE. All rights reserved.
.
SAP Enable Now
Interface description
4.6.3.7.2 Subtitles for Text to Speech
For the text to speech audio of your book pages, you are able to display subtitles. The subtitle is displayed in the
footer of the book reader and shows your text to speech text.
Subtitle settings
The following settings are available in Settings

under Playback Settings -> book reader -> Visual properties:
Show subtitles:
Activate the option to show subtitles for text to speech.

Design of the subtitles
For the subtitle textbox you can specify the design with the following settings:
○
Font family
○
Font size
○
Text color
○
Alignment
○
Background color
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
163
4.6.3.8 Templates for Book Pages
Book page templates are special types of book pages, which define a layout and general objects for creating
book page content. Templates are useful for saving time and for ensuring uniformity for newly created objects in
a complex book and to support the content creation of many authors.
4.6.3.8.1Creating a Book Page Template
You should create a template before creating a book. This ensures consistency and avoids the need to make
changes afterwards.
To create a book page template, proceed as follows:
1.
Click on the New Book Page
2.
In the New Book Page dialog box, proceed as follows:
1.
Enter a name.
2.
Select a language.
3.
Click OK.
in the toolbar.
3.
The book page is opened in the book editor.
4.
Select a style and create your standard elements of the template.
5.
Click Save and close the book page.
6.
Open the Explorer.
7.
Select Book Page Template
as the Subtype for the created book page.
The icon of the object changes and displays the template type.
Note
An existing template cannot be used to create a new template. Always create a template without using
other templates.
Tips for creating templates

Create a group for your templates. Set the group to hidden, in order to hide it during content playback.

Lock the position of your objects, if you want to prevent objects from being changed accidentally.

Use guides to create a layout grid.

Define Text Styles for the content, to ensure consistency and straightforward adaptation.

Insert the layout and design relevant objects.
164
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.6.3.8.2 Defining a Book Page Template
You can use a book page template to create your book page content. There are different ways to activate a
template for a book page:

Define a default template for creating new book pages

Select a template when creating a new book page

Set a template in an existing book page
Define a default template
You can define a default template, which is always used for creating new book pages. This can be done as
follows:
1.
Open the central configuration dialog box (menu Tools -> Settings...
2.
In the property Book Page, click on Edit Link...
) in the area Producer -> Templates.
The object selection dialog box opens.
3.
Select the Book Page Template
and click OK.
4.
Confirm your changes in the central configuration dialog box with Apply.
5.
Click OK to close the dialog box.
When creating a new book page, the template is set by default. Further information is available in the chapter
Error! Hyperlink reference not valid..
Select a template for a new book page
When creating a book page, you can set a template in the corresponding dialog box. If a template has been
defined as standard, you can select an alternative template for an individual page. Further information is
available in the chapter Error! Hyperlink reference not valid..
Set a template in a book page
The Page object of a book page contains the setting Template, which displays the activated template. If you want
to use another template, select the book page from the drop-down list.The property only displays book pages
with the subtype Book Page Template.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
165
4.6.3.8.3 Using a Book Page Template
The objects of an active book page template have the following characteristics:

they are inherited from the template

they use the properties as default (green button deactivated)

they are highlighted in blue in the objects list

they are positioned on the layers behind the objects of the created book page

they cannot be deleted - the objects are hidden automatically
Changing and resetting objects
The template objects use the defined properties by default, if the template is used for a general book page. You
can change the template objects for your content as required.
To change an object, you have to select the specific property by activating the green control in front of the
property name.
If you have changed objects, you can reset your changes by choosing the Reset Template Objects in the Edit
menu. Once reset, the parameters are unspecified (green control deactivated) and the default template is used.
Note
Changed objects keep their status even when objects are changed in the template. Click on Reset
Template Objects to change the objects in the book page to the current status of the template.
Tips for using templates

If you do not need an object on a book page, hide the object by using the Hide property in the object editor.

We recommend that you keep the template objects when the template is used as a book page because the
objects define a layout.
166
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.6.4 Modeling Business Processes
You can create models for business processes using the BPM Object. The versatility of creation supports
complex models at several process levels.
A BPM Object represents a process step here while the combination of several BPM Objects represents the
entire process. You can use the Connection object to combine process steps in the form of arrows and visualize
their sequence.
4.6.4.1 Creating Processes
If you want to create a process manually, proceed as follows:
Structure of a process step
A process is comprised of BPM Objects that are connected with arrows. You can use text boxes to insert the
actions and information necessary for a process step via the arrows.

Process step:
Indicates the name of the process step and is displayed in the main field of the object.

Role:
Indicates the role or function for the process step and is displayed in the lower field of the object.

Annotation:
Additional Annotations for a process step can be entered in the respective field. The annotation is
displayed by clicking the icon in the object.
Icon: Bubble

Link to:
A link to another book page to access more in-depth information. For example, a process can be created as
an overview with more in-depth process steps on other book pages.
Icon: Arrow

Attachment:
Documents, projects, book pages or files can be linked by the attachment. Up to 10 attachments can be
defined. When opened via the icon, a menu is displayed with all attachments and the selected attachment
then opened in a new window.
Icon: Paper clip
The option Open link in new window allows you to define whether the attachment should open in the same
or in a new window. The window’s appearance can be defined under New Window Properties.
The content that is displayed via an icon can be accessed by clicking the icon.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
167
Recommendation
The icons used for the BPM Object are found in the respective book page style. If you want to use icons
other than the standard icons, they are to be replaced in the respective folder. Make sure to keep the
names and size of the icons.
Design of a process step

Text Style Role:
The design of the text and background for the role can be set in the Text Style Role area.

Design:
The background color of the field for the process name and the border of the entire object can be changed
in the area Design.
4.6.4.2 Connecting Objects
The inserted BPM Objects can be connected using a Connection object and the process direction shown using
arrows. A path can be created with an arrow here. This can be either a simple line or a complex structure with
several path items.
Defining an arrow
An arrow object can be customized as follows:

Color:
This value defines the arrow's color. The Choose Color...
option can be used to define an appropriate
value.

Thickness:
This value allows you to define the arrow's thickness. The value is given in pixels.

Arrow Head 1 & 2:
There are several different types of arrow heads to choose from.
Positioning a path point
There are path points at the beginning and end of an arrow that allow you to adjust its length and direction. Click
on one of the points and drag and drop it to the desired position on the book page.
168
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Creating complex paths
Process structures do not usually just go in a straight line but are much more complex. You can use the
Connection object to create paths with several path points and corners. Keep in mind that the paths can only be
aligned horizontally or vertically here. The number of path points is also limited to 10.
Inserting a path point:
1.
Press and hold the Shift key.
2.
Then click the mouse on the point where you want to add the new point.
3.
Drag this point to the position you want.
Removing a path point:
1.
Press and hold the Alt key.
2.
Then click the mouse on the point where you want to remove the point.
Keep in mind that only points at the end or beginning may be removed.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
169
4.6.5 Editing Objects
Various functions are available for the inserted objects, which you can use to edit the design and position of
individual objects and multiple objects.
4.6.5.1 Inserting an Image
The option Replace Image
of an Image parameter allows you to insert images in an Image or Page object. The
following options are available:

Replace with screenshot of window:
By moving the mouse over the screen display, specific areas will be recognized and outlined in red. Click on
the mouse button to select the desired outlined area.

Replace with screenshot of object:
By moving the mouse over the screen display, specific objects will be recognized and outlined in red. Click
on the mouse button to select the outlined object.

Replace with screenshot of area:
With the mouse, pull the red frame over the desired area and release the mouse button.
After selecting the area, an editing window will appear where you can make adjustments as needed. To complete
the process, click on Confirm Selection
. The dialog box will close and the screenshot will be inserted into the
HTML editor.

Replace with image file...
A dialog box will open from which you can select an image from a data medium of your choice. Select the
desired image and click on Open (in the Editor) to insert the image.

Replace with image from workarea...
A dialog box will open, displaying the contents of the workarea. Select the desired image and click on OK
(in the Editor).
170
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.6.5.2 Grouping Objects
The grouping of objects allows you to group multiple objects. A Group object is created, which can be used for
animations or to move multiple objects as one object. The group object is also displayed in the object list.
The following buttons are in the toolbar:
Group Objects
Ungroup Objects
To group objects, proceed as follows:
1.
Select all required objects for the group.
You can use the Ctrl key to select multiple objects.
2.
Click on Group Objects.
To ungroup objects, proceed as follows:
1.
Select the group object.
2.
Click on Ungroup Objects.
4.6.5.3 Duplicating an Object
You can use the Duplicate
function to duplicate an inserted object. Settings and shortcuts activated in this
object are retained and can be reused.
Select the object and click on the Duplicate button in the toolbar. The duplicate is placed directly above the
object and can then be positioned and edited on the book page.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
171
4.6.5.4 Using Guides
Guides can be used to allow elements to be positioned and aligned with precision. You can use them, for
example, to create design grids by drawing the guides on an empty book page then using this as a template for
creating the remaining book pages of your book.
Guides can be drawn both horizontally and vertically. The following buttons are available in the tool bar for
inserting the guides
Insert Vertical Guide
Insert Horizontal Guide
Once a guide has been inserted, the sizing handle can be used to move it on the book page using drag&drop.
Clicking on the sizing handle displays the guide. If another object is selected, the guide is deselected.
An object is aligned with the guide by moving it on the book page. When it is on a level with the guide, the line
appears gray and the object is automatically positioned level with it.
Note
In order to ensure that objects are properly aligned when dragging & dropping, you can activate the Snapin-place options for objects from the central configuration dialog. The settings can be found under
Application -> Book Page Editor.
172
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.6.5.5 Aligning Objects
If you have positioned a number of objects on your book page, you can arrange these on one line. The following
functions are available to you here as a result of which the objects can be arranged on the edge in question:
Left Align
Top Align
Right Align
Bottom Align
These functions require a reference object to be selected on which the other objects will align themselves.
Select the reference object and then click on the objects to be aligned while holding the Ctrl key depressed.
You can then select the desired action in the toolbar.
4.6.5.6 Resizing Objects
To obtain uniform objects, you can align their dimensions with those of a reference object:
Same Width
Same Height
Same Size
To this end, select a reference object with which the other objects will align themselves. Select the reference
object and then click on the objects to be aligned while holding the Ctrl key depressed. You can then select the
desired action in the toolbar.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
173
4.6.5.7 Arranging Objects
The same spacing can be assigned to objects to arrange them in a consistent horizontal or vertical plane. To do
so you must first align the objects horizontally or vertically on one line.
Select at least three objects to be arranged. This is required as two reference objects define a spacing with
which other objects align themselves.
Select the objects by clicking on them or draw a selection mask by clicking and holding the mouse button. Then
click on the button of the function you want.
Arrange objects horizontally
Equal Horizontal Distribution:
The spacing between the first object and the second is used as a template for subsequent objects and
customized.
Distribute Horizontally:
The first and last object retain their position. The objects in between share the space so as to maintain equal
horizontal spacing.
Arrange objects vertically
Equal Vertical Distribution:
The spacing between the first object and the second is used as a template for subsequent objects and
customized.
Distribute Vertically:
The first and last object retain their position. The objects in between share the space so as to maintain equal
vertical spacing.
174
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.6.5.8 Changing the Level of Objects
If an object is concealed by another object in the view, you can modify the level of the object in question. Select
the desired object and then click on one of the options.
If you would like to change an object's level by one position, select the following functions:
Forward One Level
Backward One Level
If you would like to place the object on the first or last level of all of the objects, then select the following
function:
In the Foreground
In the Background
Alternatively, you can move an object in the object list to the desired level. This depicts how the objects are
arranged on the layers.
4.6.5.9 Creating a Flash Button
Flash buttons are inserted to increase the design options available for book page controls. This is done using the
Flash Animation object. You can do this both by inserting Flash files containing predefined links as well as Flash
files to which a link in the book page has been assigned.
This is how you create a Flash button:
1.
Insert a Flash object using Insert Flash Animation and select a Flash file. Also note the section on
integrating media files.
2.
Then select the Edit Link...
button in the parameter Link to.
3.
You can now use the dialog box to select an item of content in your workarea or specify an external link in
the Available area. Confirm the dialog by clicking on OK.
Flash buttons can only be inserted in a book page and linked to one at a time.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
175
4.6.6 Actions and Effects on Book Pages
Incorporating multimedia and interactive elements by adding actions and effects will turn your book pages into a
didactically enhanced learning environment. You can choose from a wide variety of special effects to highlight
specific steps and objects that are sure to capture and retain the learner’s attention. By doing so, you will help
your users better focus on the important items that should be learned, and you will simultaneously promote
sustainable learning by creating and fostering an enjoyable, interactive learning environment in which the user
can explore, discover and retain new information.
Object actions can be used to add interactive effects to individual objects. These actions can be triggered
manually by the user or can be configured to run automatically. In addition, with special object actions, you can
use actions to define and control certain effects.
4.6.6.1 Object Actions
You can define actions for book page objects in order to trigger the behavior of an entire book's or a book page’s
display, such as having objects automatically appear on the book page or jumping to the next page. Object
actions give authors greater flexibility in creating interactive content.
The actions can be defined in the object editor, in which you will find an area that is also called Actions. Specific
actions are displayed for each object that can be used in conjunction with them in book pages.
The components of an object action
An object action consists of an executable action, an object that should be affected via this action, and the
behavior to be triggered. The available actions and behaviors depend on the type of object and can be used in a
variety of ways. You will find more information on this step below (see Error! Hyperlink reference not valid.).
The following is an example of how to insert an action into an Image object:
On Click > Text > Show
When the user clicks on the image, the Text object that was selected will appear.
Multiple behaviors assigned to one action
You can assign as many behaviors to one individual action as you would like. To trigger multiple behaviors,
simply click on the plus icon next to the dropdown box. This allows you, for example, to fade objects in and out.
You can remove a behavior by clicking on the minus icon next to the dropdown box.
The following section will give you an overview of the variety of object actions that are available for enhancing
your book pages and will describe specific use cases.
176
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.6.6.1.1 Fading Objects In and Out
A fade over effect can be used to naturally and smoothly fade objects in and out. The following actions can be
assigned to certain types of objects, in order to obtain the desired effect:

Animate In

Animate Out

Animate Toggle
or

Fade In

Fade Out

Fade Toggle
Depending on the object the subcategory Animation or Fade In / Fade Out might also be available.
Note
For Animate In or Fade In actions the assigned object has to be set to Hide.
Subcategory Animation
The subcategory Animation contains the following parameters:

Show Effect:
Defines the effect type for showing the object.

○
Fade In
○
Fly In - From Left
○
Fly In - From Right
○
Fly In - From Top
○
Fly In - From Bottom
○
Zoom In
○
Bounce In
Hide Effect:
Defines the effect type for hiding the object.
○
Fade Out
○
Fly Out - To Left
○
Fly Out - To Right
○
Fly Out - To Top
○
Fly Out - To Bottom
○
Zoom Out
○
Bounce Out
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
177

Duration: Show Effect:
Determines the length of the show effect. The value is defined in seconds.

Duration: Hide Effect:
Determines the length of the hide effect. The value is defined in seconds.
Subcategory Fade In / Fade Out
The subcategory Fade In / Fade Out contains the following parameters:

Fade In/Out:
Specifies that a fade-in effect is displayed for fade-in/out. The effect is not displayed when the setting is
deactivated.

Fade In Duration:
Determines the length of the fade-in. The value is defined in seconds.

Fade Out Duration:
Determines the length of the fade-out. The value is defined in seconds.
4.6.6.1.2Controlling Audio with Actions
Actions can be assigned to individual buttons in order to control an Audio object. You can customize the
functions to suit your specific needs. For example, you can define objects, e.g., an image or a text field, to be
used as a button. When the user clicks on the image or text button, you can define the button in such a way so
that the corresponding audio file will automatically play.
Recommendation
In the case where an Audio object should be controlled via a button, we recommend that you disable the
Audio object’s setting Start automatically. This will allow the user to interact with the learning content and
start the audio at the appropriate/desired time (e.g., by clicking on a play button). Moreover, you should
give your objects unique names upon inserting them into your book pages in order to create transparency
and facilitate selecting and assigning them when creating your learning content.
Control actions
To create an object to control an audio file, such as an image, proceed as follows:
1.
Insert and position your Image object to be used for the button. (More detailed information on objects is
provided in a further section in this document.)
2.
From the subcategory Actions, you can define the specific actions that your Image object should execute.
1.
From the first dropdown list, select the Audio object that should be used for the action, e.g., On Click.
This will automatically create a link to the Audio object.
2.
From the second dropdown list, you can define the behavior, e.g., Play. You will find a variety of audio
behaviors listed here.
178
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
3.
You can now repeat these steps for any additional buttons that you would like to add.
Actions in an Audio object
Under the subcategory Actions, Audio objects can be used in combination with various object actions to control
the audio file.
For example, a button can be defined to switch back and forth between two different actions by clicking on it in
order to control the audio file, just like with the standard mute/unmute or play/pause buttons. This changeover
can be defined by inserting a second Image object and positioning this on top of the original image and then
defining the image to fade in and out accordingly. The following is an example of how to create an Audio object
for play/pause:

On play
> image “pause” > show
> image “play” > fade out

On pause
> image “play” > show
> image “Pause” > fade out
To display or minimize the full list of behaviors to choose from for an action, click on the plus and minus icons
and the list will appear.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
179
4.6.6.1.3Overview of the Actions and Behaviors
The list gives you an overview about common used types of actions and behaviors. The available types and also
further types depend on the used and linked elements.
Actions
Action
Description
On Click
Describes the action that should be carried out when the object is clicked on.
On Mouse Roll-Over
Describes the action that should be carried out when the object is moused over.
On Mouse Roll-Out
Describes the action that should be carried out when the mouse rolls out of the
object.
On Show
Describes the action that should be carried out when the object appears.
On Hide
Describes the action that should be carried out when the object disappears.
On Visible
Describes the action that should be carried out when the object is visible after fade in.
On Hidden
Describes the action that should be carried out when the object is hidden after fade
out.
On Play
Describes the action that should be carried out when the object is playing.
On Pause
Describes the action that should be carried out when the object is paused.
On Stop
Describes the action that should be carried out when the object is stopped.
On Finish
Describes the action that should be carried out after the object has played.
On Mute
Describes the action that should be carried out when the sound is deactivated.
On Unmute
Describes the action that should be carried out when the sound is activated.
On Volume Change
Describes the action that should be carried out when the volume is changed.
180
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Behaviors
Behavior
Object
Show
Shows the specified object after an action is executed.
Hide
Hides the specified object after an action is executed.
Toggle
Fade In
Fade Out
Fade Toggle
View Link
SAP Enable Now
Interface description
Shows/hides the specified object after an action is
executed.
Fades in the specified object after an action is
executed.
Fades out the specified elemobject ent after an action
is executed.
Toggles the fade in/ fade out of the the specified
object after an action is executed.
Views the link target of the specified object after an
action is executed.
Customer
© 2017 SAP SE. All rights reserved.
181
4.6.6.2 Animation Objects
Action objects can be used to add special effects and animation to your learning content to create motivating
and interactive presentations for the learners. The action objects are found in the book page editor. Besides the
basic actions that are available, you can define more complex actions for an object. You can influence an
action’s behavior by configuring its settings to suit your individual needs. The objects in this case are “blank”,
only serving as a definition for the actions and do not contain any content, such as text or images.
Recommendation
Before creating an action object, you should become familiar with how actions work so that you can take
advantage of their versatility.
Modifying objects and their behaviors
The following action objects are available in the book page editor:

Animation

Time Control

Object Visibility

Counter

Collector
182
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.6.6.2.1Use Cases
Action objects can be used in combination with additional book page objects, giving you a wide variety of use
cases and plenty of room for your own creativity. The following examples will give you an idea of how action
objects can be used:
Animation
Animations can be used to creatively highlight specific pieces of information. For example:

To attract the learner’s focus to a certain image, this image can be defined so that its size automatically
increases when the book page is displayed.

Several objects can be grouped together and displayed in a smaller format to save space. The user can
then individually click on the images to zoom in on them. In this way, the user can concentrate more on
each individual image and the respective learning material as needed.

Mouse rollovers and rollouts can be used to add effects to text and important information to enhance the
learning experience. The original state of the text will then be automatically restored.
Time Control
The Time Control allows you to define how long the action should take place:

You can use the Time control with images to create an automatic slide show in which the images
automatically fade in and out.

You can sequentially start various animations to create complex processes and visualizations.

The gradual fading in and out of text allows you to optimally visualize a sequence of information. Such
animated text is perfect for accompanying audio text, for example.
Object Visibility
The Object Visibility is ideal for sequentially selecting multiple objects. For example:

To create image galleries on book pages - the user can then click through the gallery at his own pace.

For visualizing process workflows in which individual steps can be selected.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
183
4.6.6.2.2 Considerations for the Creation
When working with action objects, we recommend that you take the following guidelines into consideration prior
to starting the creation process in order to be able to fully take advantage of their versatile functionality:

Before you begin, we suggest creating a storyboard to help you optimally plan which behaviors should be
assigned to which actions and how the users should interact with them.

Do not go overboard with the number of effects per page. Try to limit the number so that the important
information is highlighted, while simultaneously ensuring a transparent and user-friendly look and feel to
each page. Simple effects, such as clicking on objects and automatically having content fade in and out can
prove to be quite useful enhancements to your learning content as long as the page is not cluttered with so
many animations and interactive elements that it would overwhelm the user.

Always make sure you assign unique names to your objects (under the setting Name). This will make it
easier for you when selecting objects and actions so that you can quickly find the one you are looking for.

When inserting animations, make sure you know which level the objects are on in order to avoid
accidentally hiding them. On the other hand, when this technique is intentionally used, you can easily hide
specific objects.

Animations that are used repeatedly throughout your book can be predefined on a book page template to
save you time when creating a new book page with the same animation.
184
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.6.6.2.3 Animation
Animation objects allow you to change the position and size of your animations. The Animation object actually
defines the final size and position for the animation. To adjust the animation's size, the Animation object can be
proportionally scaled in height.
Structure of an animation
The following explains how an animation works:

Initial State
The object to be animated (e.g., an Image) is created with the same size and position as its initial state.

Final State
When the animation is activated, the object will change to the size and position of the Animation object (red
rectangle).
Creating an animation
The following is an example of how to create an animation:
1.
Create an Image object and position it as desired to serve as the initial position.
2.
Insert an Animation object (from the toolbar) and define its properties:
1.
Move the Animation object to the desired final position and adjust the frame size. If the object should
be the same size as the image, you can enter the exact dimensions under Position.
2.
Name:
Enter a unique name for the object to facilitate allocating actions at a later time.
3.
Target Object:
Select the Image object as the Target Object.
4.
Duration:
Here you can define how long the animation should run. The value is calculated in seconds.
3.
The animation can be interactively triggered by the user or defined to run automatically by assigning
actions to the animation. For example:
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
185
○
Action on Click – the user clicks on an Image or Text object to start the animation
○
Action after Loading – the animation automatically plays when a book page is opened
○
Action after Timeout – a Time control object can be used so that the animation will automatically play
after a defined period of time For each action, you have to select the Animation object from the first
dropdown list, and the behavior Start from the second dropdown list.
Once you have created your animation, you can test it out by clicking on the Preview button in the book page
editor.
Stopping an animation
In addition to the behavior Start, you can also define the animation to automatically stop. Simply select the
behavior Stop from the list. For example, you can add start and stop buttons to your animation by inserting and
defining Image objects.
Additional options

Easing:
Easing effects the time duration of an object, allowing the animation a more effective and smoother
transition. Easing can take place at the beginning, at the end or both. There are three types to distinguish
between:

○
Quadratic
○
Cubic
○
Sine
Show Debug Information:
This setting allows an object’s status information to be displayed while the book page is playing. This will
display additional information on the object’s action while it is being executed in test mode to give you
more control over the action.

On Start (under Actions):
When an animation starts, another action can be triggered simultaneously. For example, an additional
animation can start, an audio file can play or a Text object can be displayed. This allows you to create
relationships between the objects and learning content can be sequentially structured if desired.

On Stop (under Actions):
An action can be defined to be executed when an animation stops. In contrast to the option Action after
animation, this allows you to stop the animation at any time, thereby changing a button’s behavior, e.g., a
button can be defined to continue the animation.

On Finish (under Actions):
Once an action has been completed, another action can be triggered, such as other animations or
automatically jumping to the next page.
To do so, select the desired object and the action to be allocated to it under Settings.
186
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Note
When using images with transparency, clicking on the transparent area will trigger the animation. To
prevent undesired actions from being performed by the user, we recommend using images without any
transparency.
Recommendation
If you would like to re-use an animation that you have already created, you can copy and insert the
respective objects collectively in groups. The objects are automatically recreated and allocated without
requiring any additional post-editing work required.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
187
4.6.6.2.4 Time Control
A Time Control object allows you to precisely time your actions. Images can automatically fade in and out or
animations can be combined to create sequences.
To set up a Time Control:
1.
First create the object that you would like to start off with. This could be an animation, an Image object or a
similar object.
2.
From the toolbar, insert the Time Control object.
3.
Next, define the time intervals and the corresponding actions.
To obtain a clear overview of your animation projects, we recommend that you arrange your objects and
actions according to their time control settings in chronological order.
1.
Time:
In this field, you can enter the length of time during which the action should be carried out. The value
is calculated in seconds.
Note
Time values are not automatically combined. If you would like to have multiple actions begin
simultaneously, you have to manually summarize and enter the time values, e.g., 20, 40, 60,...
2.
On Timeout:
In this field, you can select the action that should be triggered once the defined period of time has run
out.
For example: Image -> Show, Animation -> Start
4.
In order to start a Time control, an action has to be triggered by the user. This can be a button, for
example, that starts a series of images. For this example: Actions -> Action on Click -> Time Control ->
Action Start.
188
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.6.6.2.5 Object Visibility
With the help of the Object Visibility, you can fade objects in and out, one following another, which can be
triggered by user actions. This allows the user, for example, to click through a series of images in any preferred
order.
To create an Object Visibility:
1.
Create your Image objects and position them as desired.
2.
Set all images to hidden except for the first one that should appear. This allows images to fade in one by
one.
3.
From the toolbar, insert the Object Visibility and define its properties:
1.
Name:
Enter a unique name here so that you can easily identify your Object Visibility when selecting it from
the list at a later time.
2.
Object 1-10:
Select the objects in the order in which they should appear, from 1-10.
4.
Next, successively select the Image objects in order to assign the Object Visibility to the images. Under
Actions, you have to define an action for each individual image in order for it to be able to switch to the next
image, e.g., Action on Click. From the first dropdown list, choose the Object Visibility and from the second
dropdown list, select Activate 1-10 for each object.
Once you have created your Object Visibility, you can test it out by clicking on the Preview button from the book
page editor.
Additional options

Fade In/Out:
This setting allows you to define a smooth transition effect for objects when they fade in and out.

Show Debug Information:
This setting allows an object’s status information to be displayed while the book page is playing. This will
display additional information on the object’s action while it is being executed in test mode to give you
more control over the action.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
189
4.6.6.2.6 Counter
The Counter object allows you to specify a sequence of different actions. One or more objects can be used to
trigger the actions of the Counter. With each action on an triggering object the Counter counts up and executes
the specified actions. For the triggering object you can specify, how many actions are required.
For example, you can use the object to display a different image everytime you click on a button.
To create a Counter, proceed as follows:
Note
The following instructions are only an example of how to use of the Counter object.
1. Insert Image objects
1.
Create your Image objects.
2.
Position the images as required.
3.
Set all images to hidden. This allows the images to fade in.
2. Insert the Counter object
1.
Insert the Counter object from the toolbar.
The object is inserted in the status bar.
2.
Specify the parameters for each count:
1.
Count:
Enter the number of clicks required to show the object.
2.
On Count:
Select an Image object from the first drop-down list.
Select a behavior from the second drop-down list, for example, Animate In.
Recommendation
To hide the previously shown Image object, you can specify also an Animate Out behavior for the object in
the On Count parameter.
190
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
3. Start the Counter
1.
Insert an object from the toolbar, for example, a Shape.
2.
Design and position the object as required.
3.
Open the Actions subcategory.
4.
Specify an action parameter, e.g. On Click.
1.
Select the Counter object from the first drop-down list.
2.
Select Count Up from the second drop-down list.
Recommendation
You can assign the Count Up action to one or more objects.
Resetting the counter
You can allow the user to reset the current status of the Counter to the initial status. First, create a reset control
and then specify which objects are hidden for the used Images objects.
To create a reset control and a behavior for all required objects, proceed as follows:
1.
Insert an object as a reset control.
2.
Select the object.
Specify the Reset action:
3.
1.
Open the Actions subcategory.
2.
Activate the On Click parameter.
3.
Select the Counter object from the first drop-down list.
4.
Select Reset from the second drop-down list.
Select the Counter object.
Specify the Reset behavior:
1.
Activate the On Reset parameter.
2.
Select the Image object from the first drop-down list.
3.
Select Animate Out from the second drop-down list.
4.
Repeat this for all required objects.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
191
4.6.6.2.7 Collector
The Collector object allows you to specify a sequence of different actions. You can use different objects to
trigger the actions of the Collector. When executing an action on an triggering object the Collector executes the
specified actions. One object can only be used once to trigger specified actions of the Collector. Afterwards,
another object can be used to trigger the next actions.
For example, you can use the object to display an image when you click on an assigned control.
To create a Collector, proceed as follows:
Note
The following instructions are only an example of how to use of the Collector object.
1. Insert Image objects
1.
Create your Image objects.
2.
Position the images as required.
3.
Set all images to hidden. This allows the images to fade in.
2. Insert the Collector object
1.
Insert the Collector object from the toolbar.
The object is inserted in the status bar.
2.
Specify the parameters for each count:
1.
Count:
Enter the number of clicks required to show the object.
2.
On Count:
Select an Image object from the first drop-down list.
Select a behavior from the second drop-down list., for example, Animate In.
Recommendation
To hide the previously shown Image object, you can specify also an Animate Out behavior for object in the
On Count parameter.
192
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
3. Insert a button
1.
Insert an object from the toolbar, for example, a Shape.
2.
Design and position the object as desired.
3.
Open the Actions subcategory.
4.
Specify an action parameter, for example, On Click.
1.
Select the Collector object from the first drop-down list.
2.
Select Flag 1 - 10 from the second drop-down list.
Using Flags
The Flag specifies, that the Collector is started for a specific action. Specify for a different Flag from 1 to 10 each
On Click action.
Please note, that the number of the Flag does not indicate a specific On Count action. The On Click action of the
objects can be executed in any order.
If you click on an object, the On Count action with the specified number of clicks (for example, first click) is
executed. Afterwards the object with the specific Flag is deactivated. Click on another object to execute the next
On Count action (for example, second click).
You can use the same Flag (for example, Flag 1) for different objects. If an action has been used for a Flag, the
other objects with the same Flag are deactivated.
The use of the Flags allow you to create complex combinations and conditions to show or hide objects.
Resetting the collector
You can create a reset control, to allow the user to reset the current status of the Collector to the initial status.
To create a reset control and a behavior for all required objects, proceed as follows:
1.
Insert an object as a reset control.
2.
Select the object.
Specify the Reset behavior:
3.
1.
Open the Actions subcategory.
2.
Activate the On Click parameter.
3.
Select the Collector object from the first drop-down list.
4.
Select Reset from the second drop-down list.
Select the Collector object.
Specify the Reset behavior:
1.
Activate the On Reset parameter.
2.
Select the Image object from the first drop-down list.
3.
Select Animate Out from the second drop-down list.
4.
Repeat this for all required objects.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
193
Additional options

Show Debug Information:
This setting allows an object’s status information to be displayed while the book page is playing. This will
display additional information on the object’s action while it is being executed in test mode to give you
more control over the action.
194
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.6.7 Books and Book Page View
For the book pages view it is necessary to distinguish whether these pages were inserted in a book or placed
individually. An individual book page is opened in the library view whereas a book is presented in the book
reader.
After they are selected, modes linked on a book page are opened in the trainer.
Note
If you have inserted media files in a book page, then the corresponding playback application needs to be
installed on the users' workstations so that these files can be displayed.
Books view
Books that have been created are displayed in the book reader. This enables selection of, and scrolling within,
pages. Once a book page has been called, objects in it can then be launched or opened so that they can be
worked through.
When a book is called in the library it is launched directly in the book reader.
Book pages view
Individual book pages are not viewed in the book reader as this is intended for scrolling through a number of
pages.
If you select an individual book page in the library it will be displayed directly in the learning content view.
4.6.7.1 Preview in the Book Page Editor
The Preview function exists in order to be able to view and use a book page during editing in the book page editor
in the same way it is displayed to the student. If you select this in the toolbar, you will be able to test your book
page's objects. These will then behave in the same way as they do when being presented in the library or book
reader.
In order to be able then to resume editing the objects, deactivate the button.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
195
4.6.8 Supported File Formats on Book Pages
Media plug-in
Supported file formats
Audio, Page Sound
*.mp3, *wav
Flash
*.swf
Video
*.avi, *.m4v, *.mov, *.mp4, *.mpeg, *.mpg, *.qt, *.rm, *.wmv
Image
*.gif, *.jpg, *.png, *.bmp, *.jpeg, *.svg
Document
*.doc, *.docx, *.rtf, *.ppt, *.pptx, *.xls, *.xlsx, *.pdf, *.html, *.htm
4.6.8.1
196
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Requirements for Video Formats
The table gives an overview of the supported video formats of the SAP Enable Now and the possible operating
systems and browsers:
Formats
Windows 7
Format
Codec
mp4
h264
IE 11
Windows 8 / 10
Firefox
Safari
Desktop
Mobile
Apple
Safari /
Webkit
Android
Webkit
mpeg4
avi
xvid
h264
mpg
mpeg2
wmv
wmv3
vc1
mov
qt
Supported
Plugin / Codec required
Unsupported
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
197
4.7 Editing Projects in Project Editor
The project editor is used for editing the project's content. The project editor displays the screenshots and
macros of the projects as well as settings and editing functions.
You can edit projects of the type simulation and navigation. Each project type has individual macros and editing
functions. In simulation projects you are able to record additional steps.
Opening a project
To open a project in the project editor:
1.
Choose a project in the project explorer's tree.
2.
Select Edit in the object editor.
198
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.1 Editing a Project
Once a project has been recorded you can edit the content as well as add further macros and content. For
example, to enhance the didactic benefit of the projects and promote a more diverse presentation of the
content.
Recommendation
Make sure to save the project at regular intervals by using the Save control in the toolbar.
4.7.1.1
Positioning Highlights and Bubbles
In the step view you can change the size and positioning of the bubbles and highlights as follows:
Changing the position
1.
Select an object in the step view.
2.
A red line will appear around the object. Click on the object again, this time holding the mouse button
down.
3.
With the mouse button still pressed, drag the object to the desired position.
4.
Release the mouse button and the object is now positioned.
Changing the size
1.
Select an object in the step view.
2.
Dots appear around the object so that you can change its size. Click on one of the dots and hold the mouse
button down.
3.
With the mouse button still pressed, drag the dot inwards or outwards to the desired size.
4.
Release the mouse button to set the new size.
Changing the bubble alignment
1.
Select an object in the step view.
2.
A square will appear at the spike of the bubble, which you can use to turn the object. With bubbles that do
not have a spike, the square will appear in the middle of the bubble. Click on the dot and hold the mouse
button down.
3.
With the mouse button still pressed, pull the dot away from the bubble and until you have reached the
desired position. Pull the dot towards the middle of the bubble if you wish to hide the tip.
4.
Release the mouse button to set the new position.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
199
4.7.1.2 Adding a Step
You are able to add new steps in your project. The steps can be used to add further macros.
The Add Step
function inserts a new empty step. The step is inserted behind the currently selected step in
the thumbnail view.
4.7.1.3 Form Structure
The Form Structure function allows you to display forms realistically in practice mode or test mode. While a
simulation is in progress, the user can fill in the interactions contained within the form structure in an
individually chosen sequence and then confirm the inputs as a whole. This does not display a confirmation
immediately after an action has been inputted but only once all actions have been performed.
A Form Structure is made up as follows:

It is positioned under a Screen

It has a start and end macro.

The associated interactions are to be found between the two Form Structure macros.

A Mouse Action
macro.
can be used as confirmation action.
At least two interactions should generally be available for a Form Structure.
Example Structure
Screen
Form Begin
Input Text
Select Single
Radio / Checkbox
...
Mouse Action - used for confirmation
Form End
200
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.1.3.1 Creating a Form Structure
After recording a project, you can create a Form Structure in it:
1.
For the Form Structure the Screen
macros are to be combined in a step with the associated actions
contained in the form. This is required as the Form Structure cannot be created in a way that spans steps.
1.
Select the Screen
macros belonging to the steps whose interactions are to be used for the Form
Structure.
2.
Now click on the function Merge Selected Screens in the menu Tools -> Bulk Changes.
The first macro Screen is retained and the others that are highlighted are deleted. The previous steps'
macros are arranged in the merged step. Now create the Form Structure.
Note
A Mouse Action
macro is required as the last macro of a form structure in order to be able to
complete the form correctly. For example, this can be an OK or dialog box Save button enabling the
form inputs to be confirmed.
2.
Select the Screen macro of the merged step.
3.
In the toolbar, click on the Create Form Structure
button (menu Insert -> Insert Special Macro).
In the thumbnail view, you will now see that all of the step macros are incorporated within the Form Structure
macros.
Documentation macros contained within a step are also integrated into the form structure. But these do not
affect the sequence of the simulation and the function of the form structure as they are only used for creating
documentation.
4.7.1.3.2 Bubbles in Form Structure
The bubble texts are presented in summary form in the Form Structure for the practice mode. This provides you
with an overview that illustrates how to fill out a form and the linkages between the inputs.
In demo mode and concurrent mode, the bubbles are displayed side by side as the processes are played back as
a simulation meaning that there are no inputs by the user.
The appearance of the bubbles can be edited in the Form End
macro. The individual texts accompanying the
actions can be changed within the respective macros, as before.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
201
4.7.1.3.3 Removing a Form Structure
If a Form Structure is no longer required in a project, it can be removed. Only the start and end macros of the
Form Structure are deleted in the process; the remaining macros in the step are retained.
Note
Do not remove the macros for the Form Structure using the Delete command to avoid errors in the
project. Always remove the Form Structure using the corresponding functionality.
This is how to remove the form structure:
1.
Select the Form Begin
or Form End
2.
Click on Remove Form Structure button.
macro.
4.7.1.4 Branches
Using branches will allow the user to digress from the sequential path within a simulation. This gives the user
much more flexibility and portrays a more realistic process workflow. Two or more branches can be added to a
simulation so that the user has a choice of where to go to next.
A branch consists of several macros:

A branch is positioned under the Screen

It needs a start and an end macro.

Between the start and end macro, there are two macros that contain actions leading to different
macro.
workflows.
Example Structure
Screen
Branch Begin
Mouse Action
Mouse Action
Branch End
Note
Projects with branches cannot be rerecorded. During rerecording a project will run through in a linear
manner but branches can operate in a number of different ways that cannot automatically be followed.
It is recommended to duplicate a project as backup, before creating the branch. The duplicate can be
used for rerecording.
202
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.1.4.1 Creating a Branch
Once a project has been recorded, you can create a branch for it. To do so, proceed as follows:
1.
Screen
macros are combined into one step in which their corresponding actions should serve as
buttons for the branches. This is important so that the buttons can be displayed properly on the page.
1.
Select the Screen
macros for the step for which the macros should be used for the branch. When
doing so, make sure that these actions are located on the same application page.
2.
Then select Tools -> Bulk Changes -> Merge Selected Screens.
The first macro Screen will remain and all the other highlighted macros will be deleted. The macros
for the existing step will then be merged into the step accordingly.
2.
Select the macro Screen for the merged step.
3.
From the macro editor, click on the button Create Branch
4.
A dialog box will appear in which you can defined specific steps for individual macros. The order of the
(or Insert -> Insert Special Macro menu).
selection list corresponds with the order of the macros in the project.
Confirm by clicking on Ok.
From the thumbnail view, you can see that all the macros for the step are integrated into the macros for the
branch.
All macros that have been assigned a branch target will have an arrow
. When the mouse moves over the
arrow, the corresponding step will be highlighted in orange in the thumbnail view and the name of the step will
be displayed in a tool tip.
4.7.1.4.2 Editing a Branch
Editing a branch target
If you would like to change the target of your branch at a later time, you can open the editing dialog box by
clicking on the button Edit Branch in the macro editor. Change the target for the respective actions and confirm
the changes by clicking on OK.
Bubbles in a branch
At the end of a mode, a summary of all the bubble text is displayed in one bubble within a branch. This serves as
an overview of all the possible target steps. The individual text blocks are separated with an `or` to make it
easier to differentiate between the different targets.
The bubble's appearance can be edited in the macro Branch End
. To do so, from the macro editor, set the
Layout Selection to Advanced layout. The individual text blocks for the actions can be changed in the respective
macro.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
203
4.7.1.4.3 Removing a Branch
If a branch is no longer needed in a project, it can be removed. Only the starting and ending macros of the
branch are deleted. The other macros will remain in the step.
Note
Do not remove the macros for the branch by using the Delete command - this could cause errors in the
project itself. Always remove a branch in accordance with its functionality.
To remove a branch, proceed as follows:
1.
Select either the macro Branch Begin
2.
Click on Remove Branch button.
or Branch End
.
4.7.1.4.4 Branches in Documentation
Branches will also be displayed as such in the documentation. A subheading will be inserted to indicate that
there is a branch. Underneath the subheadings, there are additional actions which have been allocated links for
the respective steps.
Branches appear in Word, PDF and HTML generated formats. Branches are displayed in the following types of
documentation: standard documentation and work documents.
4.7.1.5 Playing a Mode
You can play a simulation mode to preview the content of your project. The simulation is played back in trainer.

Project editor
Select Play Mode in the toolbar to play the active editing mode.
Recommendation
If you start the playback of a simulation in the Producer to check it, you can follow the progress of the
playback within trainer by looking at Producer thumbnail view. This simplifies the localization of errors
since it provides direct, visual identification of the corresponding macro and thus facilitates the user's
orientation within the project.

Explorer
Select a mode of your project and select Play
204
Customer
© 2017 SAP SE. All rights reserved.
in object editor.
SAP Enable Now
Interface description
4.7.2 Editing Macros
A project contains macros, which specify the content and behavior of the project. Each macro has individual
parameters which can be edited.
Macros are created during recording of an application. You can insert further macros in your project to add
content.
The following chapters give you an overview about the available the macros. You will finde information about
general used parameters of the macros as well as specific parameters of each macro.
Inserting a macro
To insert a macro, proceed as follows:
1.
Select a macro in the thumbnail view.
2.
Choose a macro from the toolbar.
3.
For some macros a dialog box opens, which allows you to specify the content.
The new macro will be inserted after the selected macro in the macro order of the thumbnail view.
Removing a macro
To remove a macro, select the macro in the thumbnail view and remov it by using Delete.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
205
4.7.2.1 Special Macros
The following section describes special macros, which can be inserted into simulations.
Icon
Name
Simulation Start
Simulation End
Intro Page
Intro Page Start Link
Imported Page
Form Structure
Branches
Jump to Step
Mode Change Start
Mode Change End
Text-To-Speech Override
206
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.2.1.1 Simulation Start
This macro is required for the initialization of the simulation in the trainer. It is located at the beginning of a
project. When using the recording, this macro is inserted automatically.
Score
In the event that the user is to be rewarded with points, the parameters Maximum Score and Required Score may
be entered. The values are calculated from the number of single actions (always 3 points) and the percentages
that have been entered in the Explorer for the project. The command Update is applied for automatic calculation
and actualization.
Task description
A task may be displayed in a separate browser popup window in practice mode and test mode. This can be
created in the Task Description subcategory and activated for the mode in question.
The Generate Values for Task Description option is used to insert the values from the Input Text
Single
and Select
macros into the task. This is of use, for example, so as to have the necessary data available when
creating a user or logging in.
The position of the task description window on the screen is set by the parameter Orientation. In addition a
background color for the window can be selected via Background.
4.7.2.1.2 Simulation End
This macro is used by the trainer to end the simulation correctly. It is located at the end of a project. When using
the recording, this macro is inserted automatically.

Pause (seconds):
The parameter defines the display duration of the last step during the playback of the simulation.
Settings of the End Page
Once a simulation is completed, an end page with a summary appears as well as the button to restart the
simulation.
The end page uses the preset that is defined in the Intro Page macro.
The following parameters can be defined:
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
207

Show End Page:
The parameter defines that the end page will be shown during playback.

Title End:
The title will be shown for the relevant mode.
Modes: demo mode, practice mode, test mode

Description End:
The description will be shown for the relevant mode.
Modes: demo mode, practice mode, test mode passed, test mode failed
.
4.7.2.1.3 Intro Page
The macro specifies that an intro page is shown in the simulation. It has to be included in the first step after the
Simulation Start and the Intro Page Start Link macro.
Parameters of the macro
The following parameters are available:

Title:
The parameter defines the title for the relevant mode.
Modes: demo mode, practice mode, test mode

Description:
The parameter defines the description for the relevant mode.
Modes: demo mode, practice mode, test mode

Preset:
The parameter defines the design of the start and end page. The available presets are part of the
Configuration/Style resources.

Page Size (Advanced Layout):
The parameter defines the page width and height in pixels.
208
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.2.1.4 Intro Page Start Link
The macro defines a start link for the intro page. This makes it possible to jump to different steps in a complex
simulation and to guide the learners. The link has to be included in the first step after the Simulation Start macro
and before the Intro Page Start Link macro. To create several links, insert an Intro Page Start Link macro for each
link.
Parameters of the macro
The following parameters are available:

Description:
The parameter defines a description for the start link.

Link Text:
The parameter defines a text for the start link.

Target Step:
The parameter defines a target for the start link. A step can be chosen from the drop-down-box.
4.7.2.1.5 Jump to Step
This macro allows you to jump to a specific step in the simulation. The macro can be used to create alternative
paths in a simulation.
Parameters of the macro
The following parameters are available:

Jump Target:
Specifies the step for the jump. Select a step from the drop-down list.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
209
4.7.2.1.6 Mode Change
The change of mode makes it possible, at a specific step, to switch to another mode while a mode is being
played back. If the step in question was completed it switches back to the original mode. For example, while a
demo mode is in progress, a step can be displayed as a test mode. This allows users to take an active part while
viewing the simulation.
Macros of a mode change
There are two macros for the mode change available:
Mode Change Start
This macro forces a mode change when playing back the simulation in a certain mode.
Mode Change End
This macro terminates the mode change and changes back to the initial mode.
Note
A mode change can only be used within a step. Ensure that the Mode Change Start and Mode Change End
macros are within the same step.
Creating a mode change
To create a mode change, proceed as follows:
1.
Select the Screen
macro for the step with the mode change.
2.
Insert the Mode Change Start macro using the Insert Special Macro toolbar.
3.
Select the Mode Change Start macro.
4.
Specify the target mode in the macro editor.
5.
Select the last macro of the step.
6.
Insert the Mode Change End macro using the Insert Special Macro toolbar.
Removing a mode change
To remove a mode change for a step, delete the Mode Change Start macro and the Mode Change End macro.
210
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.2.1.7 Text-to-Speech Override
You can use the Text-to-Speech Override macro to replace the prescribed spoken text for a step with a text of
your own.
Insert the Text-to-Speech Override macro in a step once you have converted the associated spoken text. This
preallocates the bubble text as the spoken text. You can now change the text in accordance with your own ideas.
Would you like to restore the original bubble text in the text box, then you can use the control Insert Text from
Bubble to overwrite the current text with that.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
211
4.7.2.2 Interactions
Interactions are used for the recording, display and control of the simulation contents. They portray all the usual
actions that a user can carry out in an application.
Icon
Name
Screen
Explanation
Mouse Action
Key Stroke
Input Text
Select Single
Radio / Checkbox
In the following chapters, you will find further information about the interactions.
212
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.2.2.1 Screen
The Screen macro contains the recorded screenshot of the application. The macro always marks the beginning
of each step, followed by the recorded actions. When using the recording, this macro is created together with
every new step as soon as an action is executed.
Parameters of the macro
The following parameters are available:

Screen Title:
Contains the recorded screen title of the application.

Page:
Contains the recorded screenshot image of the application.
Recommendation
If you want to edit the screenshot for the Screen macro, it is possible to open it in an external image
editor. To do this, click on Page -> Replace Image
-> External Editor...
4.7.2.2.2 Explanation
The Explanation macro allows you to add further information to your project content.
The macro can be inserted during recording or rerecording or from the toolbar in project editor.
Parameters of the macro
The following parameters are available:

Use Demo Bubble for Practice:
In order to reduce editing time, activate the option to use the same text and settings of the demo mode for
the bubble in practice mode.

Show Control (Simulation):
Use the parameter to show navigation controls within a bubble. When activated, the simulation pauses and
resumes when the Next button of the bubble is selected.
The setting is recommended, if the bubble contains a long text to allow the user to read the text
completely.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
213
Type icon
A Type (Icon) can be assigned to the bubble, which can be selected from four different types. Each type is
represented by an icon:
Type
Icon
Info
Remark
Tip
Warning
The icons are also added to the documentation generated for a project. The images of the icons are located in
the resources trainer Style and Documentation Style. You can replace these with your own images.
214
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.2.2.3 Mouse Action
The Mouse Action macro simulates a mouse action on a button or a link.
Parameters of the macro
The following parameters are available:

Hotkey:
If the action can also be activated by a keyboard shortcut, then the corresponding key combination may be
entered in Hotkey. The key names are separated by spaces, for example: ctrl k.

Action:
Specifies, what type of action is to be carried out with the mouse. The action is set during recording.

Ctrl, Alt, Shift:
Specifies a key used for performing the action. The parameter is set during recording.
4.7.2.2.4 Key Stroke
The Key Stroke macro simulates a keystroke or a keyboard combination. The macro can require the user to
press a key or combination of keys to continue the simulation.
Parameters of the macro
The following parameters are available:

Hotkey:
Specifies the keyboard shortcut. The key names are separated by spaces, for example: ctrl k.
Defining a hotkey
To define a hotkey, proceed as follows:
1.
Select the Hotkey parameter.
2.
Click on the Edit button.
A dialog opens.
3.
Press the key or the keyboard combination, which should be inserted.
The text field is filled automatically.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
215
4.
Confirm the dialog with OK.
The key or keyboard combination is entered in Hotkey.
4.7.2.2.5 Input Text
The Input Text macro simulates text being entered into a specific text field.
Parameters of the macro
The following parameters are available:

Input Text:
Contains the value entered during the recording.

End Value:
Supports the inputting of text in multiline text boxes. Whereas only single line texts can be entered using
the Input Text parameter, the End Value parameter generates wordwraps, thus displaying the complete
text in the text input box.

Confirm with:
Specifies the manner in which the entry is to be confirmed. Three options are available: Confirm with Tab,
Confirm with Enter and Confirm with Button. More than one option may be selected.
If the option Confirm with Button has been selected, then it also needs to be assigned an object position. It
is also possible to select an entry without confirming it Enter, Tab, Button. In this case, the three
confirmation options must be disabled.
Note
If the Confirmation parameter for inputting a text is altered or an input is read out without being
confirmed, then the instruction in the practice bubble for confirming the input is to be aligned manually.

Set Focus (Simulation):
Specifies whether the focus is automatically set on the corresponding input field within the simulation
page during playback, or if the user should define this him- or herself, which actually corresponds to the
behavior of a live application.
216
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Using a regular expression
A Regular Expression is an exactly defined search pattern for which a match is sought (pattern matching). When
using a regular expression with an input field, the value entered during a simulation does not need to match
exactly the value that was originally recorded. The value needs instead to correspond to a value described by the
regular expression and is thus valid. The regular expression must be JavaScript compliant. Examples:
any input: /.*/
not case-sensitive input: /input/i
valid alternatives: /^kg$|^kilogram$|^kilogramme$/
five-digit number: /^[0-9]{5} $/
four-digit number with 2 decimal places: /^[0-9]{4}[,\.]{1}[0-9]{2} $/
date: /^[0-9]{1,2}(-|/|\.)[0-9]{1,2}(-|/|\.)([0-9]{4} $|[0-9]{2} $)/
currency: /^-?[0-9]+$|^(-?[0-9]+)?[,\.]{1}[-0-9]{1,2} $/
e-mail address: /[email protected]\[?[a-zA-Z0-9-\.]+\.([a-zA-Z]{2,4}|[0-9]{1,3})\]?/
4.7.2.2.6 Select Single
The Select Single macro simulates the selection of a list box or a selection list.
Parameters of the macro
The following parameters are available:

Selected Index:
Contains the index number of the selected value.

Selected Value:
Contains the value selected during the recording.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
217
4.7.2.2.7Radio / Checkbox
The Radio / Checkbox macro simulates the activation of a radio button or a checkbox.
Parameters of the macro
The following parameters are available:

Selected Value:
Contains the value selected during the recording.
218
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.2.3 Page Macros
The following section describes page macros, which can be inserted into simulations.
Icon
Name
Arrow
Shape
Highlight
Text Pop-Up
Image
Icon Link
Text Link
Book Page
In the following chapters, you will find further information about the page macros.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
219
4.7.2.3.1 Arrow
The Arrow object is customizable. It creates a path for which you can choose from a variety of arrow heads. The
arrow's length, position and direction can be modified as desired.
Positioning a path point
There are path points at the beginning and end of an arrow that allow you to adjust its length and direction. Click
on one of the points and drag and drop it to the desired position on the book page.
Defining an arrow
An arrow object can be customized as follows:

Color:
This value defines the arrow's color. The Choose Color...
option can be used to define an appropriate
value.

Thickness:
This value allows you to define the arrow's thickness. The value is given in pixels.

Arrow Head 1 & 2:
This value defines the arrow head for each side of the arrow.
There are several types:
Design
Name
None
Standard
Triangle - Hollow
Triangle - Filled
220
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Design
Name
Diamond – Hollow
Diamond – Filled
Circle - Hollow
Circle - Filled


Advanced (Advanced Layout):
Defines the width and the length of the arrow heads in relation to the arrow’s thickness. Enter a value
between 2 and 20.
The value defines how many times the length of the thickness should be expanded (e.g., value 3 = 3x the
arrow’s thickness).
4.7.2.3.2 Shape
The Shape object displays a variety of shapes to choose from for the purpose of enhancing the visualization of
learning content, process flows and sequences. Shape objects can be used in a variety of ways and can contain
text.
To select and insert a shape, click on Insert Shape.
Type and orientation
A drop-down list will appear in which you can select what kind of shape you would like to insert. For some
shapes, you can also define its orientation. For more information, refer to the section on Shapes Overview.
Design

Shape Color:
Here you can select a color for the shape. If you would like to define a value, click on Choose Color…
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
221

Shape Value:
This setting defines the shape's character. Values between 0 and 100 can be entered here. The outcome
will vary depending on the type of shape selected. For example, you can change the width of an arrow or
smooth the corners of a square.
Note that this setting is not available for all shapes. For more information, refer to the section on Shapes
overview.
You will find descriptions on additional settings under the section on Editing Parameters.
Effects
Under Effects, there is a variety of settings that allow you to define the behavior and design of a shape.



222
Gradient
○
Shape Color (Gradient)
○
Border Color (Gradient)
Design Roll-Over
○
Shape color
○
Shape Color (Gradient)
○
Border color
○
Border Color (Gradient)
Design Click
○
Shape color
○
Shape Color (Gradient)
○
Border color
○
Border Color (Gradient)
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.2.3.3 Highlight
This macro makes it possible to locate an additional highlight on a screenshot. The highlight is independent of a
bubble and can be used to support an explanation. As only one highlight can ever be used for a macro, whereas
it may be necessary for a number of highlight frames to describe a situation, this macro can be used in addition
to the already existing highlight frame.
Inserting and positing a highlight
1.
From the Thumbnail View, highlight the macro Page to which you would like to add your highlight.
2.
Then click on Insert -> Insert Page Macro -> Highlight.
The default position for the highlight macro is directly under the macro Screen
to ensure that it is
displayed throughout the entire duration of the step's recording. If the highlight should be displayed with a
particular macro, you can simply drag the highlight in front of the desired macro.
3.
From the step view, you can now position (drag & drop) the highlight on the screenshot. To adjust the size
of the highlight, click on one of the frame's points and with the mouse held down, drag the frame to the
desired size. Release the mouse button to confirm the changes.
Macro options

Display in Mode:
You can use the various options to define the mode in which the highlight is to be displayed.

Hide Highlight:
Activate this parameter if you want to hide the highlight in the simulation.
This setting has no impact on the highlight being displayed in the documentation if the parameter Show in
Documentation is activated.

Object Name:
You can use this parameter to specify a name for the object. If you have two Highlight macros in a step, you
will need to change the name. In the event of highlight sharing the same name, only the second one in the
sequence will be displayed.

Show in Documentation:
If you activate this parameter, the highlight you have created will be displayed in the documentation.

Highlight Color:
Defines the color of the highlight border.

Highlight Position (Documentation):
Defines the position (left, top) and the size (width, height) of the highlight on the screenshot in pixel.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
223
4.7.2.3.4 Text Pop-Up
This function inserts a text pop-up which can be opened by a button. You can insert any text you like in this box
as well as an image.
The text pop-up can be formatted using the Text Pop-Up Position subcategory to adjust its size and position.
Defining type and title

Type:
Different types, differentiated by a corresponding icon, can be defined for displaying the textbox. Using
different types enables you to highlight the text box content and present it more clearly to the user.
The following types are available and can be selected using the parameter Type:

○
Standard
○
More Info
○
Tip
Title:
You can use the parameter Title to specify a title for the text box. If you do not want to display a title, you
should leave the field blank. The default setting for the Standard type is no title whereas placeholders are
displayed for the other types.
Further options

Show on Roll-Over:
This option allows you to define whether a text pop-up should appear when the mouse cursor rolls over the
icon. When the mouse cursor rolls out of the icon, the text pop-up will hide again. The text pop-up behaves
in the same way as a tooltip.

Fade In/Out:
This parameter defines whether the text pop-up is displayed or hidden with a fading in effect when being
opened or closed. Deactivate the setting if you wish to avoid this effect.

Hide Text Pop-Up in Editor:
The default setting is for the text pop-up to be displayed in the book page editor. Activate the parameter to
hide it for editing. If you would like to reinstate the text pop-up in the view, deactivate the setting.
224
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.2.3.5 Image
This object allows you to insert an image file to your book page.
Inserting an image
To insert an image, proceed as follows:
1.
Select Insert Image in toolbar.
The Insert Image from Workarea dialog box opens.
2.
Select an image in your workarea structure.
or
Use Insert File... to import an image.
3.
Select Ok.
You can use Replace Image
to change the image file.
See the chapter Error! Hyperlink reference not valid. for supported file formats.
Parameters of the object
The following parameters are available:

Image Roll-Over:
You can use the Image Roll-Over option to insert an image that is shown when the mouse is moved over it.

Image Click:
You can use the Image Click option to insert an image that is shown when the image is clicked on.

Keep Aspect Ratio:
If this parameter is activated, the aspect ratio is retained when scaling an image. Deactivate this parameter
if you want to be free to change the size of an image.

Zoom:
The Zoom option allows you to zoom in and out of images on the book page. An icon will be inserted onto
the image. By clicking on the icon, the image will be shown in its original size. This allows you to insert an
image into the book page and save space when scaling it.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
225
4.7.2.3.6 Icon Link
The Icon Link allows you to link content found in the work area or to create a link to an external source, such as a
website. An icon will then be inserted, to which a link can then be assigned. The icon is customizable. You can
insert an image as well as a tooltip for the target link.
The design of the icon is based on the Style selected for the simulation that can be defined in the central
configuration dialog in Authoring Settings -> General-> Page style.
Defining an icon
The look of the icon will depend on what book style has been chosen, which can be defined in the Style settings.
For your defined target link, from the option Type, you can choose what kind of icon you would like to use:

Demo Mode

Practice Mode

Test Mode

Concurrent Mode

Quiz

Book page

Book

Document
Alternatively, your own icon can be inserted using the option Image. It is recommended that you use your own
icon when linking to an external source or when the icon should not have the same look as the book style itself.
226
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.2.3.7Text Link
Text Link is a text field to which you can add texts and links. The entire surface area is actually a button that can
be easily linked to an external Internet page or an object from the workarea. This allows you to display additional
information if desired.
1.
To create a link, go to the Insert link...
function.
2.
A dialog will then open in which you can specify a link or select an object from the workarea.
A link to a web page or similar is to be entered in the text field under Available. This should be in the format
http:// www...
3.
Confirm your entry by clicking on OK.
When launched, the linked page is automatically opened in a new browser window. If you would like to open the
page in the same window, you need to deactivate the setting Open in a new window.
If the linked page or object from the Workarea is opened in a new window, you can define properties for
displaying the browser window that has been opened.
4.7.2.3.8 Book Page
An existing book page can be inserted into a simulation with a link using the Book Page macro. Changes made to
the book page also affect the link in the simulation.
Insert a book page as follows:
1.
Use the toolbar to insert the Book Page macro into the project. You can select this macro from the dropdown list for the book page objects.
When the macro is inserted, a new step is automatically created.
2.
You can then link the book page you want using the Book Page parameter. Click Edit Link...
to open the
link dialog where you can select the book page.
3.
You can activate the book page for the mode you want under Simulation.
Keep in mind that the objects available on the book page cannot be edited. It is only possible to add additional
objects within the project editor or to edit the book page directly in the book page editor.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
227
4.7.2.4 Quiz Items
Quiz items are an optional group of items to be input manually. The following quiz items are available:
Icon
Name
Multiple Choice
Fill in the Fields
Fill in the Blanks
Matching
Connection
Sorting
Slide Control
Grid
Puzzle
Hotspot
Quiz Section
228
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Icon
Name
Quiz Evaluation
In the following chapters, you will find further information about the quiz items.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
229
4.7.2.4.1 Multiple Choice
Using the Multiple Choice quiz item you have the option of creating a question with one answer or multiple
answers. The quiz can be solved by selecting the correct answer.
Here, you have a number of design options available, for example, whether or not to create a question that is
answerable with just one correct answer, with multiple answers or with apparent multiple answers.
To create a Multiple Choice quiz item, proceed as follows:
1.
First enter the individual answering options into the Answer x parameter.
2.
Then specify the correct answer using the Answer Correct parameter. You can activate this parameter for a
number of answers as well.
If you flag more than one answer as being correct, the possible selections are displayed as checkboxes or
alternatively as radio buttons.
Settings
Further settings can be chosen for this quiz item in the Options subcategory.

Shuffle Solutions:
When the Shuffle Solutions setting has been activated the answers entered are mixed individually.

Force Multiple Choice:
Enable this parameter if you do not immediately want to show the user that there is only one correct
answer for a question for which there is only one possible response. This converts the input fields manually
from radio button type to the checkbox type.
Quiz item on book page
For a Multiple Choice quiz item on a book page there are further settings available:

Design Controls and Design (Subcategories):
The subcategories contain parameters to specify the appearance of the quiz item.
230
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.2.4.2 Fill in the Fields
With the Fill in the Fields quiz item you can define a question with multiple answers. These answers should be
entered as text inputs.
The answer has to exactly match the string entered by the author as being the correct answer - if so much as
one character is wrong then the answer is deemed to have been incorrectly answered.
To create the quiz item, continue as follows:
1.
You can use the Answer x parameter to set one or more answers for this quiz item.
2.
The Input Type parameter allows the display type to be defined with which the answers are to be input.
Overview of the types with descriptions and examples:
Type
Description
Text
The answer can be entered in any way desired.
Text (case sensitive)
The answer must be entered with the same capitalization as in the predefined
answer.
The answer must be entered as a whole number. Here, mathematical
Integer
characters may also be used.
E.g.: 1,1-3,<4
The answer must be entered as a floating point number where the dots can be
Floating point number
defined as commas or dots. Mathematical signs may also be used here.
E.g.: 1.1;1-3.4;<4,2
Regular Expression
The answer must be entered as a mathematical string.
E.g.: (^term$)
The answer must be entered as a list separated with commas.
E.g.: Answer1,Answer2,Answer3
Comma separated list
The answer can be entered in any way desired.
Only one answer can be selected from the list. If identical answers are
contained in the list, each answer may only be entered once.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
231
Comma separated list (case
The answer must be entered with the same capitalization as in the predefined
sensitive)
answer.
Note
When creating the quiz item the answers entered and the type selection should match functionally in
order to allow an error-free entry.
Quiz item on book page
For a Fill in the Fields quiz item on a book page there are further settings available:

Design Controls and Design (Subcategories):
The subcategories contain parameters to specify the appearance of the quiz item.
4.7.2.4.3 Fill in the Blanks
With the Fill in the Blanks quiz item you can set a quiz which has text containing gaps to be filled in where words
should be.
To create one of these gap texts, proceed as follows:
1.
Enter a text you wish to create as a gap text.
2.
Define the gaps. Here you should enter 3 underscores as placeholders for the text that is to be entered.
Corresponding to the Type selected (see Point 3) the necessary input and selection options will be
created at this position in the text.
Note
Make sure that number of defined gaps matches the number of answers.
3.
4.
Select a interaction in which the answers are to be entered:
○
Text Input
○
Text Input (case sensitive)
○
Drop Down List
○
Drag & Drop
Then define the answers. The order of the answers must correspond to the order of the defined gaps in the
text. Accordingly, Answer 1 refers to the first gap, Answer 2 to the second and so on.
5.
232
There are differences when entering answers depending on the type selected:
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
○
When working with a Text Input, insert an answer in the answer field.
You can also add a number of possible values. You have to mark all answers with an asterisk (*)
before it:
e.g.: *Answer1,*Answer2
○
For Drop Down Lists and Drag & Drop options it is necessary to define alternative answers for
selection. That is why a number of possible answers are to be inserted in the response field. The
answers are separated using a comma and the correct answer should be marked with an asterisk (*)
before it.
Settings

Shuffle Solutions:
Activate this setting to mix answers for the drag & drop and drop-down list types into the corresponding
selection for a gap.

Use Answer 1 Only:
The use of just one answer list is possible in connection with the drop-down list and drag & drop types if
only one list with possible answers is to be made available for the entire Fill in the Blanks, to which the
answers must be allocated accordingly. The correct answers are marked with an asterisk (*). Each answer
can only be used once for a gap.
Quiz item on book page
For a Fill in the Blanks quiz item on a book page there are further settings available:

Design Controls and Design (Subcategories):
The subcategories contain parameters to specify the appearance of the quiz item.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
233
4.7.2.4.4 Matching
You can create a quiz item in which texts or pictures must be matched to one another using the Matching quiz
item.
To create this quiz item, proceed as follows:
1.
First set up how the answers are to be matched. Here the drop-down list and the drag & drop settings can
be used under Type.
○
In the drop-down list all available answers are listed out and must be chosen according to the
question.
○
With drag&drop all answers are available as fields in any order and are to be matched to the
questions.
2.
Now define the matches. Here, a Question must be entered and the matching answer must be defined in
the Answer field.
To do this, you must enter the corresponding question / answer text into the text fields.
Note
Make sure that the number of questions is equal to the number of answers and that an answer has been
allocated to each question.
Matching pictures
Alternatively, you can add pictures to texts. This means that either the question and answer both contain
pictures or only one of the two do. This can be done by inserting pictures using the HTML editor. You should
proceed as follows:
1.
You may only use the drag & drop function for matching up pictures. Set up this functionality in the Type
section.
2.
In the HTML editor of one of the questions or answers go to Insert Object
-> Insert Image File...
3.
Open the folder containing the picture you wish to insert and select the picture file. Confirm this with Open.
4.
In addition to the inserted picture you can also add text.
5.
Repeat steps 2 and 3 accordingly for the next questions / answers of the quiz item.
Note
Do not use picture files that are too large (height, width) for Matching so that they display correctly and do
not have to be cropped.
234
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Recommendation
Where there is an association between an image question and text response, the height of the text field in
question aligns with that of the associated image. With images of different height, this results in different
text field heights, which betrays the correct allocation of the answers.
To align the text fields, you can modify the height of the text fields by using spaces (Return key).
Quiz item on book page
For a Matching quiz item on a book page there are further settings available:

Design Controls and Design (Subcategories):
The subcategories contain parameters to specify the appearance of the quiz item.
4.7.2.4.5 Connection
This quiz item allows you to establish connections between questions and answers in text or image form. This
involves creating a line to highlight the assignment of a selected answer to a question.
To create a connection, select a question by clicking on it with the mouse. Then use the mouse again to specify
the appropriate answer.
The following is required to create a quiz item Connection:

Define the content to be connected. You can use both texts and images for this purpose.
Enter a Question in the appropriate field and it a corresponding Answer.
Note
Ensure that the number of questions matches the number of answers and that an answer is assigned to
each question.
When playing back the project, questions are presented in sequence and the answers out of sequence.
Inserting images
To define images as a question or answer, proceed as follows:
1.
In the HTML editor corresponding to a question or answer, go to the function Insert Object
-> Insert
Image File...
2.
Call up the folder containing the image to be inserted and select the image file. Confirm this by clicking on
Open.
3.
You can now insert an additional text in the text box to accompany the inserted image.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
235
4.
Repeat steps 2 and 3 for the other questions and answers in the quiz item.
Note
Take care when Inserting images that you do not use image files that are too big (height, width) so that
they can be displayed correctly when arranging the objects and do not have to be wrapped.
Quiz item on book page
For a Connection quiz item on a book page there are further settings available:

Design Controls and Design (Subcategories):
The subcategories contain parameters to specify the appearance of the quiz item.
4.7.2.4.6 Sorting
Text responses can be sorted into the correct order using the Sorting quiz item. This quiz item can be used, for
example, to ask questions about the order in which a process must be carried out where the individual steps
must be sorted.
To create a quiz item for sorting answers, proceed as follows:
1.
Use the Interaction option to select how the possible answers are to be displayed. Both the Drop Down List
and Drag & Drop options are available.
○
All of the defined answers are displayed in the Drop Down List and should be selected accordingly.
○
With Drag & Drop the answers are positioned as fields in any order and are to be sorted into the
correct order.
2.
Select an Alignment in which the answer fields are to be sorted. Vertical and Horizontal can be chosen here.
3.
Set the answers. Enter these into the answer fields in the correct order. These answers will be mixed up on
generation of the quiz.
Depending on the number of answers, a corresponding drop down list or drag & drop field is created.
Quiz item on book page
For a Sorting quiz item on a book page there are further settings available:

Design Controls and Design (Subcategories):
The subcategories contain parameters to specify the appearance of the quiz item.
236
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.2.4.7 Slide Control
In a Slide Control quiz, you can define a range of numbers and answer value within this range. During playback,
the learner has to choose an answer using the slide control.
To create a slide control quiz, proceed as follows:
1.
Define a numerical range for your slider in the Range parameter. Enter the start and end values as whole
numbers separated by a hyphen.
Only one start and one end value can be defined. Additional values, for example, 2-5-9 are not permitted.
2.
Now set the answer as a whole number.
You can only define one number as the Answer. It is not possible to select more than one number or define
a number range for the answer.
Note
Make sure that you only use integers. Using alternative numerical values or words is not permitted.
Quiz item on book page
For a Slide Control quiz item on a book page there are further settings available:

Start Value:
Specifies a value, which is used as start position for the slider.

Design Controls and Design (Subcategories):
The subcategories contain parameters to specify the appearance of the quiz item.
4.7.2.4.8 Grid
You can create tables in which questions and answers are placed opposite one another using the Grid quiz item.
The questions can be answered by ticking one of the possible answer options.
To create a Grid quiz item you must create a table with rows and columns. To do so, proceed as follows:
1.
Set the possible answers in the Possible Answers section. The number of answers defines the number of
columns. These are then displayed horizontally in the head of the table.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
237
When entering the answers, they must be separated by commas.
E.g.: File,Edit,View,Insert
2.
Formulate the questions for the quiz item in the Question x parameter. These are then ordered vertically in
the left rows.
3.
You can define the answers in the Position of Correct Answer field. Here, a number value must be entered,
which refers back to an answer from the Possible Answers parameter.
For example, if you defined three answers and want one of your questions to have Answer 2 as the correct
answer, then enter 2 into the answer field of the corresponding question.
Settings

Shuffle Solutions:
Activate this parameter to show the Possible Answers in any order. If this setting has been deactivated, the
entries made under possible responses are shown in the same order in which they were input in the text
field.
Quiz item on book page
For a Grid quiz item on a book page there are further settings available:

Design Controls and Design (Subcategories):
The subcategories contain parameters to specify the appearance of the quiz item.
4.7.2.4.9 Puzzle
The Puzzle quiz item lets you create a puzzle from a picture file. The task is to reassemble the original picture
correctly.
Here, an uploaded picture is divided and the separate parts are mixed randomly. The degree of fragmentation
can be set individually. The user can then use drag&drop to arrange the image components in the correct layout
and thus generate the original image.
The following shows you how to go about creating a Puzzle quiz item:
1.
Insert a picture file via the Image parameter.
The file can be inserted using the Replace Image
command.
Note
Note that quiz puzzles do not contain Media File parameters. The Media File area is used to display
the Help Image and is therefore not available for use in other media files.
2.
238
After inserting the picture, the puzzle must be fragmented:
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
○
Pieces Horizontal:
The numerical value entered defines the number of parts into which the original image is subdivided
horizontally.
○
Pieces Vertical:
The numerical value entered defines the number of parts into which the original image is subdivided
vertically.
Note
If, when fragmenting the puzzle, two optically identical fields are found, it may be the case that it
cannot be recognized which picture belongs to which field. For this reason, the different puzzle
parts should be fragmented in such a way as no identical parts appear.
Alternatively, it is possible to use an image processing program prior to this to change an optically
identical picture by inserting a different-colored point, the size of a single pixel, into the picture.
3.
The composition of the puzzle can be set using the Interaction selection. A difference is discerned between
the following two modes:
4.
○
Arrange in One Field
○
Arrange in Second Field
This selection allows you to determine whether the user works directly within the parts of the puzzle shown
or is shown a second, empty field into which he drags the parts of the puzzle.
Note
Note that the Puzzle quiz item is not produced as well on generation of the documentation as the option
of doing puzzles is not possible in the corresponding document format.
Further options

Show Help Image:
The original picture can be shown next to the puzzle by using the Show Help Image parameter. This
parameter is activated in the initial setup.
Quiz item on book page
For a Puzzle quiz item on a book page there are further settings available:

Fields Side by Side (Options subcategory):
Specifies, the source field and the answer field are positioned side by side instead of below each other. The
parameter is used for the Interaction type Arrange in Second Field.

Design (Subcategory):
The subcategory contains parameters to specify the appearance of the quiz item.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
239
Help Image
For a Puzzle on a book page you can insert a help image as additional book page object. Use the Image object, to
insert an image.
4.7.2.4.10 Hotspot
With the Hotspot quiz item, a quiz can be created in which a pre-defined area on a picture must be specified by
selecting it.
To create Hotspot quiz item in a project, proceed as follows:
1.
Use the Image parameter to insert the corresponding picture file within whose area a section must be
selected by the user.
The file can be inserted using the Replace Image
2.
command.
After inserting the picture, it is necessary to define an area for selection. This area can only be defined in
the shape of a rectangle.
Select the Define Hotspot
3.
function in the header of the macro editor.
After selecting the Define Hotspot button a window will open in which the inserted picture will display. In it,
you will find a red selection box whose size and position can be changed so that the picture section can be
set.
4.
Now close the window with the Confirm Selection
button.
Quiz item on book page
To create a Hotspot quiz item on a book page, proceed as follows:
1.
Use the Image parameter to insert the required picture file.
You can insert the file by using the Replace Image
2.
command.
Define an area for the hotspot selection.
The highlight in the image box shows the current hotspot area. You can move the hotspot by drag and drop
to another position and change the size by using the pointers on the highlighted border.
For a Hotspot on a book page, there are further settings available:

Hotspot: Left, Top:
Specifies the position of the hotspot area.

Hotspot: Width, Height
Specifies the size of the hotspot area.
240
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description

Pin (Subcategory):
The subcategory Pin offers parameters to define an individual pin to select the hotspot. You can insert an
image.
The image can also be a sprite image. This is an image file that combines many icons into one file. Using
the Sprite parameters, you can define the image area of the pin on the file so that only this selection is
shown.

Design (Subcategory):
The subcategory contains parameters to specify the appearance of the quiz item.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
241
4.7.2.5 Documentation Macros
Documentation macros enable the compilation of extensive process documentation in addition to the
recorded simulation. These macros are available to document the recorded project accordingly and to
supplement the content relevant to the documentation, as well as to structure the content.
Icon
Name
Header Information
Partial Screenshot
Note
Description
Heading
Highlight
Arrow
Page Break
Document Properties
Revision Entry
242
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Icon
Name
Input Values
Logon Values
HPQC Header
In the following chapters, you will find further information about the documentation macros.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
243
4.7.2.5.1 Header Information
The Header Information macro allows you to insert a title as well as a description in the documentation.
The macro can be used for single documents to create a document title without numbering. It is recommended
to hide the project title in the documentation settings.
Parameters of the macro
The following parameters are available:

Title:
You can enter a title. The title uses the text style Title in the Microsoft Word document.

Description:
You can enter a description. The description can contain a subtitle or additional text and is formatted with
the text style Paragraph in Microsoft Word.
4.7.2.5.2 HPQC Header
The HPQC Header macro is used to define the folder to be created in the HP Quality Center when importing the
data of a HPQC Document. Insert the macro at the beginning of a project.
Parameters of the macro
The following parameters are available:

HPQC Directory/Path:
Defines the folder of the HP Quality Center.

Status:
The option allows you to define the current status of a process. Select a status from the dropdown list.

Description:
The field allows you to add information or comments on the process. They are inserted into the HPQC
document below the title.
244
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.2.5.3 Transaction Code
The Transaction Code refers specifically to recording SAP applications and is created when you select a
transaction in SAP.
When you generate documentation, a table with details of the transaction code and the menu path is created.
Parameters of the macro
The following parameters are available:

Transaction Code:
Contains the recorded transaction code.

SAP Menu Path:
You can enter a SAP menu path for the transaction to be able to find it in the SAP system menu.
4.7.2.5.4 Partial Screenshot
The Partial Screenshot macro allows you to create a screenshot of a specific area of the current screenshot. The
partial screenshot can be used, to show an area of an application page in detail.
Parameters of the macro
The following parameters are available:

Title:
You can enter a title for the partial screenshot.
When no caption has been entered, a consecutive image numbering system will be used in the
documentation.

Screenshot:
Contains the partial screenshot image.

Show Actions:
Allows you to show the recorded actions as highlights on the screenshot. The parameter hides the actions
on the screenshot of the Screen macro.
With activated parameter you can use the partial screenshot instead of the Page macro for your
documentation.
Creating a partial screenshot
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
245
To create a partial screenshot, proceed as follows:
1.
Select a Screen
macro in the thumbnail view.
2.
Insert the Partial Screenshot macro using the Insert Documentation Macro toolbar.
An editing window with the screenshot is opened.
3.
Define the screenshot area.
Adjust the selection border by moving the anchor points.
4.
Select Confirm Selection
to insert the screenshot.
Editing the partial screenshot
To edit a partial screenshot select Manual Crop
in the object editor. Afterwards, the editing window with the
screenshot of the Screen macro will be opened. You can change the selection border in the editor window.
4.7.2.5.5 Note
The Note macro allows you to insert important information with an highlighting icon in the documentation.
Parameters of the macro
The following parameters are available:

Text:
Contains the note text for the macro.
Type icon
A Type (Icon) can be assigned to the note, which can be selected from four different types. Each type is
represented by an icon:
Type
Icon
Info
Remark
Tip
246
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Type
Icon
Warning
The images of the icons are located in the resources trainer Style and Documentation Style. You can replace
these with your own images.
Creating a note
To create a note, proceed as follows:
1.
Select a macro in the thumbnail view.
The Note will be inserted after the selected macro
2.
Insert the Note macro using the Insert Documentation Macro toolbar.
A dialog box is opened.
3.
Select a Type (Icon) and enter a Text.
4.
Select Ok to insert the macro.
4.7.2.5.6 Description
The Description macro allows you to insert additional information in the documentation.
Parameters of the macro
The following parameters are available:

Text:
Contains the description text for the macro.

Reset Global Index Counter:
Defines, that the numbering of the text start with '1'. Deactivate the option to use the numbering of all
macros in the step consecutive.
Creating a description
To create a description, proceed as follows:
1.
Select a macro in the thumbnail view.
The Description will be inserted after the selected macro.
2.
Insert the Description macro using the Insert Documentation Macro toolbar.
A dialog box is opened.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
247
3.
Enter a Text.
4.
Select Ok to insert the macro.
4.7.2.5.7Heading
The Heading macro allows you to insert a heading in the documentation.
The macro can be used for single documents to create an individual document title or to insert an additional title
in the project structure.
Recommendation
Use this macro for single documents to create an additional heading. The macro is not recommended for
compound document as the headings are based on the complete content structure.
Parameters of the macro
The following parameters are available:

Title:
You can enter a title.

Format Template:
Defines format template and heading level of the title. You can enter a value between 'h1' - 'h9'.
Creating a heading
To create a description, proceed as follows:
1.
Select a macro in the thumbnail view.
The Heading will be inserted after the selected macro.
2.
Insert the Description macro using the Insert Documentation Macro toolbar.
A dialog box is opened.
3.
Enter a Text.
4.
Select Ok to insert the macro.
248
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.2.5.8 Highlight
The Highlight macro allows to highlight a specific area on the screenshot.
Parameters of the macro
The following parameters are available:

Text:
You can enter additional information to the highlight. The text is sequential numbered in the step.
Creating a highlight
To create a highlight, proceed as follows:
1.
Select a Screen macro in the thumbnail view.
2.
Insert the Highlight macro using the Insert Documentation Macro toolbar.
An editing window with the screenshot is opened.
3.
Define the highlight area.
Adjust the selection border by moving the anchor points.
4.
Select Confirm Selection
to insert the highlight.
Editing the highlight
To edit a highlight select Edit in the object editor. Afterwards, the editing window with the screenshot of the Page
macro will be opened. You can change the selection border in the editor window.
4.7.2.5.9 Arrow
The arrow macro allows to mark a specific point on the screenshot.
Parameters of the macro
The following parameters are available:

Text:
You can enter additional information to the arrow. An arrow icon is inserted in front of the text in the
document.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
249

Arrow Color:
Specifies the color of the arrow.

Orientation:
Specifies the orientation of the arrow. You can select an orientation from the drop-down list.
Creating an arrow
To create an arrow, proceed as follows:
1.
Select a Screen macro in the thumbnail view.
2.
Insert the Arrow macro using the Insert Documentation Macro toolbar.
An editing window with the screenshot is opened.
3.
4.
Define the position and size of the arrow:
1.
Move the arrow by using drag&drop.
2.
Change the orientation by using the R key
3.
Adjust the selection border by moving the anchor points.
Select Confirm Selection
to insert the arrow.
Editing the arrow
To edit an arrow select Edit in the object editor. Afterwards, the editing window with the screenshot of the Page
macro will be opened. You can change the selection border as well as the orientation in the editor window.
4.7.2.5.10 Page Break
The Page Break macro inserts a page break in the documentation. This allows you to specify a page break at a
specific position in the project structure.
250
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.2.5.11 Document Properties
The Document Properties macro assigns contents to field functions of a Microsoft Word document. This involves
defining document properties and inserting these as field functions in the template.
Parameters of the macro
The following parameters are available:

Name:
Contains the field function of the template.

Value:
Contains the content for the field function to be displayed in the document.
Defining a field function in Microsoft Word
A field function in Microsoft Word is defined as follows:
1.
Open the template where you want to insert the field function.
2.
Open the File -> Info page.
3.
Click on Properties -> Advanced Properties to open the properties dialog box.
1.
Navigate to the Custom tab.
2.
Insert the property into the Name field and the corresponding content into the Value field. You can
use the same entry.
The content will be replaced by the macro.
4.
5.
3.
Click on Add.
4.
Confirm the dialog box with OK.
Then insert the field function into the template under Insert -> Quick Parts -> Field...
1.
Select the entry DocProperty as the Object Name.
2.
Select your defined field function as the Field Property.
Now save your template.
Note
If you insert the Document Properties macro for a BPP or Audit & Compliance document in your project,
the field functions which are contained in the particular templates are read automatically and displayed in
the macro editor.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
251
4.7.2.5.12 Revision Entry
The Revision Entry macro allows you to document modifications in processes. For each modification a macro
can be created and grouped below one another.
All revision entries are created as revision history table in the documentation.
Parameters of the macro
The following parameters are available:

Revision Date:
Indicates the date of the revision.

Change:
Contains a description of the revision.

Changed by:
Indicates the author of the revision.

Revision ID:
Contains a reference number of the revision.
Documentation settings
The revision history can be activated as fragment in Documentation Settings
. In the subcategory Revision
History there are further settings:

Hide in Project Content:
Defines, that the revision history only inserted as fragment.
Deactivate the setting to display the revision history at the position as it is inserted in the project.

Sorting:
Defines the sort order of the table, if several revision entries have been created.
252
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.2.5.13 Input Values
The Input Values macro creates a table including all available entries of the Input Text macros in a project. As a
result, they can e.g. be clearly subdivided at the beginning of a document to make them directly available in a
work process.
Parameters of the macro
The following parameters are available:

Show Object Name:
Inserts the content of the object name parameters as column in the table.

Show Value:
Inserts the content of the value parameters as column in the table.

Show Bubble Text:
Inserts the content of the bubble text parameters as column in the table.

Show ROC:
Inserts the content of the ROC parameters as column in the table.

Show Description:
Inserts the content of the description parameters as column in the table.
Input values as fragment
Instead of this macro, you can also insert the input values as fragment in Documentation Settings
. In the
subcategory Input Values you can specify the content.
4.7.2.5.14 Logon Values
The Logon Values macro allows creating a table including the necessary data requested by a process to log on to
the particular system.
Parameters of the macro
The following parameters are available:
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
253

User ID:
Defines the ID of the user.

Role:
Defines the role of the user, e.g. administrator, learner.

Application:
Defines the application or system to log on to.

View:
Defines the corresponding application page or view, which has to be selected for the process.
4.7.2.6 Macro Parameters for Simulation Macros
Each macro contains parameters, which define the design and the behavior for different use case like
rerecording, playback and documentation. You are able to adapt these parameters for a selected macro in the
macro editor.
The following section gives you an overview about the available parameters. Further information about a macro
and specific macro parameters is available in the macro descriptions.
Note
The available settings are specific for each macro.
4.7.2.6.1 General Parameters
In the macros, there are the following general parameters:

Comment:
You can enter a general comment to assist editing in the Comment field. This is displayed in the thumbnail
view in place of the macro text.
You can amend the displayed comment as follows:

○
Comment preceded by '+': Comment is appended to the macro text in brackets
○
Comment preceded by '*': Comment is inserted in brackets in front of the macro text
○
Comment preceded by '/': The comment is not displayed, only the macro text
Use Text from (Interaction macro):
Specifies the text type used. This allows you to use different texts for demo mode and practice mode or to
use the same text for both modes.
254
○
Both Modes
○
Demo Mode
○
Practice Mode
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description

Demo Text / Practice Text (Interaction macro):
Contains the text for the macro to be displayed for a specific mode.

Text:
Contains the text for the macro to be displayed during playback. For some macros the parameter is modespecific.

Object Name (Interaction macro):
Contains the name of the recorded control.
The parameter is used in all interaction macros and is shown in the bubble text.

Object Image (Interaction macro):
Contains the icon or an image of the recorded control.
The parameter is used in all interaction macros and is shown in the bubble text.
Editing object name and object image
It may be necessary to edit the name or the image of the parameters. For example:

If a control in an application has changed but it is not worth rerecording a project.

If changes have been made to the highlights on a screenshot.
Any change to the parameters is automatically incorporated in the bubble texts.

Editing an object name
Change the name by entering a new name.

Editing an object image
Select the Update Object Image
function in the macro editor. An editing window appears in which you
can make the necessary changes to the icon. Drag the highlight to the desired position and confirm with
Confirm
.
You can also use the Replace Image...
function to insert an image. The button opens an option
menu with functions for creating or inserting an icon. Select the appropriate method.
4.7.2.6.2 Subcategory: Bubble
All parameters are listed in the Demo Bubble and Practice Bubble subcategory, which are used for the display of
bubbles created by macros that are not displayed in the upper main area level.
The settings provide the possibility to define different appearances for the bubble in the different modes.

Style:
Here you can choose which bubble style you would like to use. The bubble styles are saved in the
Resources

.
Orientation:
Here you can specify in which direction the tip of your bubble should be pointing. If you choose the option
Center – the bubble will have no point and it will be positions in the middle of the chosen area.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
255

Translate Manually:
The option Translate Manually option ensures that customized bubble content is not replaced by text
automatically generated by Automated Translation or a rerecording. The options are activated as soon as
the contents of a bubble is edited manually. In this case the contents can be exported by using Export
Translatable (menu Tools -> Localization) in order to be translated manually by a translator.

Width/Height:
Specifies the size of the bubble in pixels.

Display Duration:
Specifies, how long a bubble is visible during playback. The setting is defined in seconds.
4.7.2.6.3 Subcategory: Simulation
The subcategory Simulation contains parameters that specify the display of content during playback:

Highlight in Demo / Practice:
Specifies, that the highlight for the control is displayed during playback. The setting is available for demo
mode and practice mode.

Bubble in Demo / Practice:
Specifies, that the bubble with the explanation is displayed during playback. The setting is available for
demo mode and practice mode.

In Mode:
Specifies, for which of the modes the object should be displayed during playback.
4.7.2.6.4 Subcategory: Documentation
The macro parameters required for documentation creation are found in the subcategory Documentation.

Show In Documentation:
Defines, whether this macro is to be taken into consideration during the creation of documentation.
Disabling this parameter makes it possible to hide certain, specific actions described by macros in the
documentation.
Screen macro
For the Screen

macro there are the following parameters:
Show in Process:
Specifies to show the step in the process flow of a documentation.

As Heading in Documentation:
Specifies to use the Screen Title as heading in the documentation.
256
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description

Image Size:
Defines the size of the screenshot in percentage.

Screenshot Position / Size:
Shows the position and size of the screenshot.

Border Width:
Puts a border at your defined pixel width around the screenshot. The standard color is white and can be
changed in Documentation Settings.
Interaction macros
For the interaction macros there are the following parameters:

Highlight Position / Size:
Shows the position and size of the highlight.
Recommendation
Use the Document Highlight function to change the marker position .

Marker Orientation:
Specifies the orientation of the marker on the screenshot. It is recommended to adapt the markers, if the
screenshot displays more than one marker.
4.7.2.6.5 Subcategory: Rerecord
The subcategory Rerecord contains parameters that are required for a rerecording.

Interactive:
The option Interactive means that when a recording is being repeated, the rerecording will stop at this
macro and manual recording of the macro will resume. Automatic rerecording will continue thereafter. This
option is particularly important at those points in the project where it is known that the desired object for
the action to be recorded is to be found in another position or a different object for the recording must be
selected.
Note
Do not change the parameters of the Object Type, Click Position, Recognition Method and Object Key
manually to allow a correct rerecording.
4.7.2.6.6 Subcategory: Control
The parameters describing how a control is displayed and executed in the project can be defined in the Control
subcategory.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
257

Position and Size:
The parameter defines how a control is orientated in the screen view in relation to the upper left-hand
corner as well as the width and height of the control. For editing the parameters select the Edit button to
open an editing dialog box.
Various individual parameters are available for the different interactions:

Macro Text Input:
The color and text design of the Text input macro can be defined. It can also be defined whether the text
entry is to be portrayed as a password.
○
All Values:
If for an application a drop-down box is included, all of the drop-down box's options are saved in the
parameter All Values. The chosen entry is flagged with an asterisk {*}. While the project is being
edited, the value can be changed by assigning the flag to the corresponding entry.

Macro Mouse Action:
For the Mouse Action macro it is possible to define both the cursor type and the state of the button when it
is clicked.

Macro Checkbox:
For the Checkbox macro it is possible to define both the cursor type and the type of checkbox, whether the
latter is to be used as a radio button.
4.7.2.6.7 Subcategory: Advanced
The subcategory Advanced contains the parameter:

Jump Target:
Displays the selected jump target after the creation of a branch. You can select another target from the
drop-down list.
258
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.2.7 Web Assistant Macros
For web assistant projects, the following macros are available:
Icon
Name
Settings
Screen
Tile
Link Tile
Guided Tour Step
4.7.2.7.1 Settings
The Settings macro is required for the initialization of the content and defines the project type. It is located at
the beginning of a project. When using the recording, this macro is inserted automatically.
Parameters of the macro
The following parameters are available:

Type:
Specifies the content type of the project.
○
Context Help
○
Guided Tour
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
259
4.7.2.7.2Screen
The Screen macro defines the application page.
Macro parameters
The macro contains the following parameters:

Title:
Contains the name of the screen. The name of the application window is inserted during the recording.

Screenshot:
Contains the screenshot of the recorded screen.
Further functions
At the top of the macro editor, the following functions are available for the macro:

Update Screen:
This function allows you to update the recorded screen.

Add Tile (Context Help):
This function allows you to add a Tile for the Screen. The tile is added below the screen.

Add Tile with Link (Context Help):
This function allows you to add a Link Tile macro.
260
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.2.7.3Tile
The Tile macro allows you to add help information to be displayed in a tile. You can edit the title and the text of
the tile in the carousel and the text of the bubble.
The macro can be inserted using the macro editor's toolbar when a Screen
macro is selected.
Parameters of the macro
The following parameters are available:

Tile Title:
Contains the title of the bubble and the carousel tile.

Tile Text:
Contains the text for the macro to be displayed in a tile of the carousel.

Bubble Text:
Contains the text of the bubble.

Hotspot Size:
Defines the size of the hotspot. Select a size from the drop-down list.

Bubble Size:
Defines the size of the bubble. Select a size from the drop-down list.
4.7.2.7.4 Link Tile
The Link Tile macro allows you to add a link for further content in the tile. The content can be an external web
page or document. Alternatively you can display content in a lightbox as an overlay on the screen.
The macro can be inserted using the macro editor's toolbar when a Screen
macro is selected.
Parameters of the macro
The following parameters are available:

Tile Title:
Contains the title of the bubble and the carousel tile.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
261

Tile Text:
Contains the text for the macro to be displayed in a tile of the carousel.

Link to:
Specifies the link target. Select Edit Link...

to open the Edit Link dialog box.
Show in Lightbox:
Specifies that the linked object will show up in an overlay on top of the application. Otherwise, it will open in
a new browser window or tab.

Lightbox Size:
Specifies the size of the lightbox. There are the following options:
○
Full Screen
○
Client Area
○
User-Defined
○
User-Defined (Overlay):
The option allows you to specify a lightbox with a custom size, which will be displayed as an overlay of
the application and the carousel.

Width, Height:
Specifies the width and the height of the lightbox. The parameter is displayed for the option User-Defined.

Show as Splash Screen:
Specifies that the linked object will be shown the first time in each session when the corresponding
application is opened. Only the first tile with splash screen will be shown.
262
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.2.7.5Guided Tour Step
The Guided Tour Step macro defines a step of the guided tour for a recorded control of the application.
Parameters of the macro
The following parameters are available:

Bubble Title:
Contains the title of the bubble.

Bubble Text:
Contains the text of the bubble.

Show Arrow:
Specifies that the bubble is shown with an arrow.

Center Bubble:
Specifies that the bubble is shown in the center of the screen. If the setting is deactivated, the bubble is
shown on the object.

Object Image (Advanced Layout):
Contains the icon or an image of the recorded control. The object image will be shown in the bubble text.
4.7.2.8 Macro Parameters
Each macro contains parameters, which define the design and the behavior for the playback. You are able to
adapt this parameters for a selected macro in the macro editor.
General parameters
In the macros, there are the following general parameters:
Note
The available settings are specific for each macro.

Comment:
You can enter a general comment to assist the editing in the Comment field. This is displayed in the
thumbnail view in place of the macro text.

Bubble Text:
Contains the text for the macro to be displayed during playback.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
263

Hotspot Size:
Defines the size of the hotspot.

Show Arrow:
Specifies that the bubble is shown with an arrow.

Center Bubble:
Specifies that the bubble is shown in the center of the screen. If the setting is deactivated, the bubble is
shown at the object.

Field Icon:
Contains the icon or an image of the recorded control.
The parameter is used in all interaction macros and will be shown in the bubble text.

Hotspot

Logical Info Object:
Specifies a reference ID for the object in the source system.
Further information about a macro and specific macro parameters is available in the macro descriptions.
264
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.2.9 Desktop Assistant Macros
Fundamentally, there are the following macros for the desktop assistant projects:
Icon
Name
Context Help Style
Guided Tour Style
Application Context
Screen Context
Guided Tour Step
Mouse Action
Input Text
Select Single
Radio / Checkbox
Explanation
Page Specifier
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
265
Icon
Name
Include Desktop Assistant Project
4.7.2.9.1 Context Help Style
Used for type: Context help
The Context Help Style defines how the context help is displayed during playback. The macro is located in the
first step of a project.
The following settings are available:

Display Variant:
The setting defines the variants for the object bubble.
The following variants are available in the drop-down list:

○
Icon
○
Tooltip
○
Bubble
Mini Icons Style:
Specifies a style resource for the mini bubbles of the object bubbles.

Highlights:
Specifies whether highlights are displayed for the objects.
266
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.2.9.2 Guided Tour Style
Used for type: Guided tour
The Guided Tour Style defines how the guided tour is displayed during playback. The macro is located in the first
step of a project.
The following settings are available:

Bubble Style:
Specifies the bubble style for displaying the object bubble. All available bubbles of the workarea are
displayed in the dropdown list.

Mini Icons Style:
Specifies a style resource for the mini bubbles of the object bubbles.

Highlights:
Specifies whether highlights are displayed for the objects.

Start from Arbitrary Step:
Specifies that the guided tour is started from an arbitrary step and not from the beginning.

Focus Layer:
Displays a gray layer to highlight the required control of the current step.

Restricted Mode:
Specifies that only the current action can be executed. The other controls of the application page are
blocked.
The setting can be used if Focus Layer has been activated.

Interactive Mode:
Specifies that the user has to navigate in the object bubble to the next step. No page recognition is done
during playback.
Guided Tour Window
The style and positioning of the window used for the guided tour can be customized in this area.
This area contains the following settings:

Style:
Specifies the style for displaying the window.

Alignment:
Specifies the alignment of the window of the screen. Activate the Free option, to specify a Position.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
267

Position:
Specifies the position of the window on the screen. The values are specified in pixels and relate to the
upper left-hand corner of the screen.

Size:
Specifies the width and height of the window in pixels. If the amount of text to be displayed exceeds the
area available in the window, a scrollbar appears automatically.
Tour End
The subcategory Tour End contains the information that is displayed at the end of a completed guided tour.

End Window:
Specifies that a window is shown at the end of the guided tour. The window allows the user to close the
guided tour manually. If this option is deactivated, the window is not shown and the guided tour closes
automatically.

Text:
You can enter the text to be displayed in the bubble in the text box. The text box is preset with a default
text.

Next Project:
You can select a project that is started after the completion of the current tour. The new tour starts
immediately and no end bubble is displayed.
Advanced

Source:
If a project was converted from a simulation, the parameter indicates the UID of the original project.
268
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.2.9.3 Application Context
The Application Context macro defines the application recorded for the desktop assistant project. The macro is
always placed in the second step.
Macro parameters
The macro contains the following parameters:

Display Name:
Defines the title which will be displayed during playback.

Program:
Contains the name of the program as used by the operating system. The parameter can contain multiple
entries separated by a semicolon.
Further functions
At the top of the macro editor, you will find the following functions for macros:

Record Compatible Application:
This function allows you to record an additional application. The exe name will be saved in the Program
parameter.

Insert Explanation:
This function allows you to insert an Explanation macro with information about the application.
4.7.2.9.4 Screen Context
The Screen Context macro defines the application page.
Macro parameters
The macro contains the following parameters:

Screen Title:
Contains the name of the application window.

Screenshot (Screen):
Contains the screenshot of the recorded screen.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
269

Exclude from Desktop Assistant (Key):
Specifies that the page key will not be considered for the context recognition process in the desktop
assistant.

Activate Form:
Specifies that the step is a form. All actions of the step are displayed in one bubble during playback.
Further functions
At the top of the macro editor, you will find the following functions for macros:

Update Screen:
This function allows you to update the recorded screen.

Record Page Specifier:
This function allows you to record a page specifier for the screen.

Record Object:
This function allows you to record an object for the screen.

Insert Explanation:
This function allows you to insert an Explanation macro with information about the application.
4.7.2.9.5 Guided Tour Step
Used for type: guided tour
The Guided Tour Step macro defines the individual steps for the guided tour. This macro can be used to define
the tour sequence. This macro is found at the beginning of a step.
The name of the guided tour step is defined in the Name field. This can be selected in the Next Step macro.
270
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.2.9.6 Explanation
The Explanation macro allows you to add further information to your project content.
The macro can be inserted during recording or from the macro editor.
Parameters of the macro
The following parameters are available:

Text:
Contains the bubble text.

Type (Icon):
A Type (Icon) can be assigned to the bubble, which can be selected from four different types. Each type is
represented by an icon:
Type
Icon
Info
Remark
Tip
Warning

Force Display (Context help):
Specifies, that the macro content is always displayed as instant help, even if instant help is disabled during
playback of the desktop assistant.

Focus Layer (Guided tour):
Displays a gray layer to highlight the explanation.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
271
4.7.2.9.7 Properties of the Interaction Macros
The macros for interactions are:
Mouse Action
Input Text
Select Single
Radio / Checkbox
The interaction macros contain the following properties, which are used for the playback of a desktop assistant
project:
General

Object Name:
Contains the recorded name of the object. You can change the text in the parameter.

Object Image:
Contains the recorded icon of the object. You can change the image by clicking on Replace Image

.
Input Text:
Contains the input value of a text field. You can change the value in the parameter.

Text:
Contains the bubble text of the object. The bubble text is a text module from the dictionaries and can
contain the object name, object image and input text.
Guided Tour

Optional:
This option specifies whether the step is optional for the user in a guided tour.
During playback a different icon will be shown in the step list. If the control is not visible on the page or if
the page is wrong the step will be skipped.

Focus Layer:
Displays a gray layer to highlight the required control of the current step.
Context Help

Display Variant (Advanced Layout):
The setting defines the variants for the object bubble.
The following variants are available in the drop-down list:
272
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
○
Global:
Uses the setting from Context Help Style
○
Icon
○
Tooltip
○
Bubble
macro.
Subcategories

Object Bubble:
Contains settings for the style and the behavior of the object bubble.

Highlights:
Contains settings for the style of the highlight.
Recommendation
The highlights of the macros are deactivated by default. To activate the highlights use the setting Show
Highlight.

Next Step (Guided Tour):
Contains settings for jumping to the next guided tour step.
Further functions
At the top of the macro editor, you will find the following functions for macros:

Update Object
:
This function allows you to update the object.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
273
4.7.3 Using the Project Editor
The project editor has different components, which allow you to edit your project. The main components are:

Thumbnail View

Step View

Macro Editor
You will find further information in the following chapters.
4.7.3.1 Thumbnail View
The thumbnail view sequentially displays the steps with their screenshots and corresponding macros. When
selecting a macro, the corresponding screenshot is displayed in the step view with its highlights and bubbles,
and the macros settings are displayed in the macro editor.
Changing the display size
The display size of the screenshots can be adjusted by changing the size of the thumbnail view of by using the
mouse wheel with pressed Ctrl key.
Changing the order
The order of the macros or the steps can be changed using drag & drop. You can even move one or more
macros within a step or all steps as a whole as well as assign new positions to one or more steps in the project.
Recommendation
Changing the order of steps or macros always results in a subsequent change to the project itself. For this
reason you should make sure the project is still a coherent unit.
4.7.3.2 Step View
The step view displays the screenshot of the Screen macro and the content of the macros for a step. The view
allows you to edit the size and position of highlights and bubbles directly on the screenshot.
274
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.3.2.1 Selecting an Edit Mode
The edit mode specifies the displayed playback mode of the step view. The active edit mode is also used for the
preview playback.
The Edit Mode control in the toolbar allows you to select a mode for editing.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
275
4.7.3.3 Macro Editor
The parameters for a macro are displayed in the macro editor and can be edited there. Select a macro in
thumbnail view to display the parameters.
The parameters are divided into subcategories which you can open and close by clicking on the plus and minus
symbol. At the top of the editor, there are additional functions for editing your macros.
Activating a parameter
The green button located in front of each setting indicates whether the parameter is active
or inactive
.
Select the button to activate or deactivate the parameter.
If a parameter is deactivated, then the fallback value for the parameter is used.
Selecting a layout
A Layout Selection in the title bar allows you to show and hide detailed parameters for a macro. You can choose
between Standard Layout and Advanced Layout. The parameters of the Advanced Layout are recommended for
advanced users, who need a detailed set of parameters.
In macros that contain text the HTML editor is opened when selecting the text box.
4.7.3.4 Layouts
You can choose a layout to organize your standard components in the project editor. Layout changes influence
the thumbnail view, the step view and the macro editor. The layouts make it possible for you to change the look
of your project editor to fit your needs.
The following layouts are available:

Horizontal Layout:
The components are aligned horizontally.

Vertical Layout:
The components are aligned vertically.

Divided Layout - 1:
The thumbnails and steps are aligned side by side, with the macro editor below it.

Divided Layout - 2:
The thumbnail view is displayed horizontally and the macro editor and the step view appear below next to
one another.

Divided Layout - 3:
The thumbnail view is displayed horizontally and the macro editor and the step view appear below next to
one another.
276
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.3.5 HTML Editor
The HTML editor allows you to create and to edit the text of your content. The text is created in HTML format.
By clicking on a text field the HTML editor is opened in a pop-up window.
Note
The HTML editor is entirely HTML-based and does not support any additional integrated scripts. Scripts
will be automatically deleted during saving in order to avoid problems with displaying and using the
content.
4.7.3.5.1 Functions of the HTML Editor
The HTML editor offers the following functions:
Function / Icon
Description
Text styles
Paragraph Style
Character Style
Contains the paragraph and list styles. Select a style to specify a style for
the current paragraph.
Contains the character styles. Select a style to specify a style for the
current marked text.
Block Style
Contains the block styles. Select a style to insert a block.
Table Style
Contains the table styles. Select a style to insert a table.
Text formatting and structure
Font Type
Contains a list with all the available fonts that are installed on your PC.
Font Size
Contains a list with predefined values for various font sizes.
Changes the format of the text.
Bold / Italic / Underlined
Changes the color of the text.
Font Color
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
277
Function / Icon
Description
Resets the highlighted text back to its original format.
Remove Formatting
Creates a list of the selected type for a paragraph. The list uses the
default styles for bulleted and numbered lists.
Numbered List / Bulleted List
Changes the alignment for a paragraph.
Align Left / Center / Align Right
Increases or decreases the indent for a paragraph.
Outdent / Indent
Edit and insert controls
Allows you to:
Edit Table

add a column or a row

delete a column or a row

delete a table
Allows you to insert:
Insert Object

a link

a placeholder

an image
Toggles the text direction for a corresponding language.
Left to Right / Right to Left
Switches the background color from yellow to grey in order to better view
Toggle Background Color
278
Customer
© 2017 SAP SE. All rights reserved.
and edit text with lighter or darker font colors as needed.
SAP Enable Now
Interface description
Design and Source view
In the footer of the HTML editor you can switch between
Design view and
Source view.
The Design view shows the text and inserted objects in WYSIWYG mode. It is the default view of the HTML
editor.
The Source view shows the HTML tags of the text. It allows you to adapt the HTML of your text.
4.7.3.5.2 Inserting a Link
You can insert a link into your text or for an object in order to call up a website or an object from your workarea.
Inserting a link
To insert a link, proceed as follows:
1.
Select a text or a position in the HTML editor.
2.
Choose Insert Object
3.
Select the option Insert link...
.
The Insert Link dialog box is opened.
4.
Select one of the options:

Current Object

Workarea

Free
5.
Select an object or enter a link.
6.
Confirm with OK.
Editing a link
To edit a link, proceed as follows:
1.
Select a linked text in the HTML editor.
2.
Choose Insert Object
3.
Select the option Insert link...
.
The Insert Link dialog box is opened with the linked object or shows the entered link.
4.
Edit the link.
5.
Confirm with OK.
Inserting a link to a step
If you are working within a project, you can insert a link within the project to jump to another step:
1.
Choose Insert Object
SAP Enable Now
Interface description
.
Customer
© 2017 SAP SE. All rights reserved.
279
2.
Select the option Insert step link...
A dialog box is opened.
3.
Select a step.
4.
Confirm with OK.
4.7.3.5.3 Inserting a Placeholder
The placeholder inserts a variable that is dynamically assigned to specific content. This allows you to reuse
available content and to change information centrally. The inserted texts can be individually formatted.
The following placeholders can be inserted:

Macro: Object Image (inside of project)

Macro: Object Name (inside of project)

Macro: Hotkey (inside of project)

Macro: Input Text (inside of project)

Object Type: Name

Object Type: Description

Object Type: Short Description

Book Page: Text to Speech Text
You can only insert content from the objects themselves or the objects at the next higher level as placeholders
in this case.
Note
If no content can be assigned to a placeholder, it is displayed as a variable. In this case, check the selected
placeholder and the desired content.
Inserting a placeholder
To insert a placeholder, proceed as follows:
1.
Click Insert Placeholder... about the Insert Object
function.
A dialog box opens with the available placeholders.
2.
Select a placeholder.
3.
Click Insert.
280
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
Inserting dictionary texts
Dictionary texts can be inserted from the recording dictionary as placeholders. The texts are displayed in the
activated object language.
The placeholders are to be entered manually in the Placeholder dialog box. You can find the respective dictionary
ID in the dialog box for editing dictionary texts.
A placeholder should be written as follows

Pure text :

HTML text:
Inserting individual content
In addition to the standard placeholders, you can also specify placeholders for specific objects. The respective
UID of the object and an exclamation mark are to be added to the displayed placeholder variables in the text box.
This should have the following form:

Standard:

Extended:
4.7.3.5.4 Inserting an Image
The option Insert Object

allows you to insert images. The following options are available:
Insert image file...:
Allows you to insert an image. The image will be imported in your workarea.
A dialog box opens, for importing the image. Select the location and the image.

Insert image from workarea...:
Allows you to insert an image, that is available in your workarea
The Insert Image dialog box opens, displaying the content of the workarea. Select the image and click on
OK.
4.7.3.5.5 Inserting a Screenshot
By clicking on the option Insert Object
, screenshots can be created from various views and then inserted into
a bubble. The following options are available for defining a screenshot:

Insert screenshot of window:
By moving the mouse over the screen display, specific areas will be recognized and outlined in red. Click on
the mouse button to select the desired outlined area.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
281

Insert screenshot of object:
By moving the mouse over the screen display, specific objects will be recognized and outlined in red. Click
on the mouse button to select the outlined object.

Insert screenshot of area:
With the mouse, pull the red frame over the desired area and release the mouse button.
After selecting the area, an editing window will appear where you can make adjustments as needed. To complete
the process, click on Confirm Selection
. The dialog box will close and the screenshot will be inserted into the
HTML editor.
4.7.3.5.6 Pasting Texts and Images
When pasting copied text or images into the HTML editor, in some cases it may be possible that the formatting
is displayed incorrectly. The HTML editor is equipped with several options to prevent this from happening. Copy
your text or image and click on the right mouse button in the HTML editor. The context menu option Paste in
format will appear with the following options:
For inserting text:

Formatted text – the formatting will be preserved

Unformatted text - removes any existing formatting
For inserting images:

Formatted text – the formatting will be preserved

Bitmap image – inserts the image as a bitmap
Recommendation
Since the HTML Editor displays text in HTML coding, a new paragraph (<p>...</p>) will be created by
clicking on the Enter key, which should normally give you larger line spacing. If, however, you would like
to create a line break (<br />), then click on the keys Shift + Enter.
282
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
4.7.3.5.7Searching for Text Strings
If there are longer and more complex text strings in the HTML editor, there is a text search function to facilitate
finding specific text strings. Click on the option Search text. A dialog box will appear.
Dialog box for searching text
A text field appears where you can enter one or more words to search for. The search function has several
options to choose from to quicken the search:

Match whole word only:
If this option is deactivated, possible matches will be shown directly during the search. If this option is
activated, the results will be displayed only when the entire word is found in the text.

Highlight all matches:
If this option is activated, all the matches found will be highlighted. If this option is deactivated, only the
first match will be highlighted.

Match case:
This defines whether the search should be case sensitive. If this option is activated, the search function will
only find exact matches. If this option is deactivated, capital or lowercase letters are irrelevant for the
search.
The buttons Next and Previous allow you to switch between the displayed results. If no matches are found, a
message will appear at the bottom of the dialog box.
4.7.3.5.8 Overview of Supported HTML Tags
The following HTML tags are supported by the HTML editor:
Caution
If tags other than those listed here are used, they will be automatically deleted upon saving the changes in
your project. This is important because using tags that are not supported could cause problems when
displaying or using the learning content.
Description
Tags
Paragraph
<p>…</p>
Attributes
Alignment:
align=”left,center,right”
<h1>...</h1>
Headings
<h1> to <h6>
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
283
Description
Tags
Attributes
italic: <i>…</i>
Text markup
bold: <b>…</b>
underlined: <u>…</u>
Line break
<br />
Links
<a>…</a>
Link target: href=”…”
Images
<img />
Image source: src=”…”
unorder list: <ul>…</ul>
Lists
order list: <ol>…</ol>
list item: <li>…</li>
Border: border=”…”
Table
<table>…</table>
Cellspacing: cellspacing="..."
Cellpadding: cellpadding="..."
Table row
<tr>…</tr>
Height: height=”…”
Alignment: align=”…”
Vertical alignment: valign=”…”
Table cell
<td>…</td>
Width: width=”…”
Background color: backgroundcolor=”…”
Merge cells: colspan="..."
CSS styles
Inline-Element
284
Customer
© 2017 SAP SE. All rights reserved.
Style attributes: style="..."
<span>...</span>
SAP Enable Now
Interface description
4.8 Settings
Image 1: The user info tab
Description:
The Settings section enables you to edit your personal user information and your individual settings. You can
switch between the tabs User Information and User Settings.
Controls and procedures:
User information
View and, optionally, edit your user profile.
Setting
Description
Last name
Your last name.
First name
Your first name.
Middle names
Any other first names.
Email
Enter your e-mail address in this field, or change it if so required.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
285
Setting
Description
Note: Ensure to have a valid mail address entered, since you won't be able to
get any email notification without.
Phone
Enter your telephone number in this field, or change it if so required.
Interface language
Password
Repeat Password
In the drop-down menu, select the language in which you would like the
application interface to be presented.
The password you use to log on.
Repetition of the password you have entered to ensure it has been entered
correctly.
User settings
Define individual options for your user account in the User Settings area.
Image 2: The user settings tab
286
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
Interface description
General user settings
You can delete all of the settings defined for your user account by clicking on the Clear All (1) button. This affects
all of the settings available that have been saved for your user account, e.g. the status of your most recently
viewed pages, your filters saved in the task overview and more.
Workarea options
Setting
Explanation
Defines whether the complete Save dialog is displayed
Show Save dialog to switch objects with unsaved
when closing an object with unsaved changes or the
changes
content changes should be saved without having to
reenter allocation, status and comments.
Automatically return write access to the superordinate
object when deleting an object
Automatically obtain write access to the superordinate
object when deleting an object
Defines whether the write access to this superordinate
object should be automatically returned after the
object is deleted.
Defines whether the write access to the superordinate
object should be automatically obtained for this action
when deleting an object.
Click Save (2) to confirm your settings.
SAP Enable Now
Interface description
Customer
© 2017 SAP SE. All rights reserved.
287
5
How to's
The following chapters describe processes and workflows for configuring the Manager and working in a
collaborative scenario. If you didn't do already, we highly recommend to use the filter section left above the page
navigation to display processes only which are relevant to your task description.
288
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
How to's
5.1 First server settings
Once you have installed the Manager you should initially specify at least some server settings according to the
needs of your scenario.
1.
Go to Administration > Server Settings.
2.
Specify at least the following settings:
1.
Notification
To reduce the mail income of automatically generated emails, clarify which type of automated
notification might be useful for your scenario and set all other notification types to never.
An example for reduced, but efficient notification would be as follows:
2.
1.
Notification at assignment > User-defined
2.
Notification at comment > User-defined
3.
All other > never
Security
Apply existent company security policies to the server by modifying the settings for minimum
password length and mandatory password elements.
3.
Search
Activate Enable fulltext search to enable full content search at least for authors.
4.
Miscellaneous
Specify or modify at least the following values:
4.
Caching time range (s): Starting with the content production you can reduce the caching time to
allow the authors to approve their content on the server without any delays.
Note: Rolling out the final content to learners we highly recommend to increase the caching
time again to reduce the server load.
5.
Compress server response: In case you are using Internet Explorer 6 or HTTP 1.0 ensure to
deactivate the gzip option, since it is not supported in both cases.
6.
Email address for password recovery: Enter an email address users can contact in case of logon
issues.
7.
Valid time of a session (s): In case you expect a large amount of users we recommend to reduce
the time before session time out to avoid unused sessions unnecessarily filling the server
memory.
3.
For detailed information on all other server settings, please read the interface description of the Server
Settings.
SAP Enable Now
How to's
Customer
© 2017 SAP SE. All rights reserved.
289
Caution
We highly recommend not to deactivate the setting Block content access for administrative users in
section Security since will put your collaboration scenario to the risk that malicious code or files can be
run using administrative permissions. Nevertheless we highly recommend to actively scan the base
directory continuously by a virus scanner to detect and eliminate malicious content.
290
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
How to's
5.2 Before you begin to produce
Before you start with the collaborative content production, we highly recommend to plan the details for your
scenario as exactly as possible. This will help you to simplify setup and configuration of the environment as well
as it will increase the organization and speed of the content production itself.
The following questions will help you to plan your scenario and hence to simplify the setup of your environment.
1.
Which requirements do you have for the user management?
Clarify the question on how many users will participate in your scenario and where you will get the user
information from.
2.
Which task descriptions do you have in your scenario?
Identify user relations by their individual task description (e.g. shall they learn, create or manage?) or their
membership of different departments. Create user groups based on this information.
3.
Do these groupings interfere with your plans on content creation?
Maybe you want to create content for more than one scenario, thus the task description of your user
groups fit in more than one scenario but some users should access one scenario only.
Split your groups by these scenario differentiations (e.g. Learners A, Learners B,..) and note down the
details by which these groups should vary.
4.
What are the group task descriptions in detail?
Identify what each user group shall be able to do in detail and identify single users which might have
additional tasks. Use the user permissions of the Manager to determine the variations between those
groups. See chapter Error! Hyperlink reference not valid..
5.
How the scenario shall be accessed?
Specify the details on the location of users they are accessing the scenario from to identify possibly
necessary additional security settings (e.g. IP range restriction), configuration needs (e.g. Single Sign-on
or SSL encryption / https) and exceptions (e.g. external employees eventually facing certificate issues or
self-registering users).
6.
Which requirements do you have for the content creation?
Which types of meta information you will need to accurately watch the production process at any time and
to straighten the content lifecycle from creation until rollout. The Manager provides several meta
information types like status, milestones, task types and priorities to assist you in your content production.
Furthermore you can define specific workflows depicting the individual lifecycle of content objects and
automatically notifying the according users responsible for specific lifecycle sections (e.g. review or
translation).
7.
Are there content requirements strongly varying?
A workarea centrally provided by the Manager unifies the playback and recording settings for all connected
users. In case you identify multiple content requirements varying strongly in questions like recording sizes,
templates or even availability for authoring teams (e.g. for confidential content) you should think about
creating separate workareas on your instance.
SAP Enable Now
How to's
Customer
© 2017 SAP SE. All rights reserved.
291
8.
How the finalized content shall be rolled out?
Identify the needs you have for rolling out the content to learners. Think about the best size of courses to
gain best training success. Also determine if the learning progress of users shall be tracked for reporting
possibilities. Keep in mind, that tracking even will help you to determine not well formed trainings
and resulting loss of learning performance, hence it provides an inactive learner feedback.
5.2.1 Build up user structure
The user structure can be build up in slightly different ways. See the following questions to determine the way
best fitting to your needs.
1.
How users shall be created and updated?
Manual creation of users should be an exception for single user creation needs.
Rather users should be imported using a source to be used for future user creation and profile updates.
The Manager provides the possibility to import user profiles from an existing Active Directory server,
managing your companies user structure, or via Microsoft Excel file in case your identity management is
based on another user service or such an option doesn't exist.
Please refer to the Operations Guide for detailed information on the user import functionality and the
necessary configurations.
2.
How many user groups did you identify and how detailed do they vary?
In case you already own an organizational structure, depicting organizational units and user roles, you can
use this structure even within the Manager.
The Manager comes up with pre-defined roles you should use to create your roles from or to apply their
permission set on organizational units and imported roles. This simplifies the permission management a
lot, thus you just have to add individual permissions to roles inheriting their base set of permissions from
one of the default roles.
292
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
How to's
5.2.1.1
Create roles
Since the role concept of the Manager is based on inheritance we highly recommend to use the default roles the
Manager comes with as base for your role concept. This simplifies the permission management extremely, thus
you just have to add single permissions individually to extend the task range of a role.
Manually create a role
To create a new role follow these steps:
1.
Open the role management interface under Administration > Roles.
2.
In the Selection area expand the tree by clicking the arrow symbol prepended to each organizational unit.
3.
Select the organizational unit the new role shall be created in.
4.
Within Quick add enter the desired name for the new role into the mandatory field Name.
5.
Optionally enter a 4-10 digit registration code the role will be available by for the self-registration feature.
6.
Click on the Add button.
7.
The new role appears in the roles list.
Inherit permissions from role
To use an already defined set of permissions for a manually created or imported role proceed as follows:
1.
In the Selection area select the organizational unit the parental role is located in. In case the parental role
shall be one of the Manager default roles, select the organizational unit root > system.
2.
Select the parental role in the roles list.
3.
Click Add....
4.
In the dialog, select the organizational unit the role you want to append is located in. If you are sure the
name of the role is unique you can also select root.
5.
Type in the name of the role into the text field of the Filter.
6.
Click Search. Alternatively you can click show all to display all identities in the selected organizational unit.
7.
Select the role to be append.
8.
Click Save.
9.
The role appears in the membership list of the parental role and by now owns the same permission set.
SAP Enable Now
How to's
Customer
© 2017 SAP SE. All rights reserved.
293
5.2.1.2 Create Organizational Units
You can depict your organizational structure by creating organizational units your users are located in. These
organizational units can be nested into each other in any depth of levels.
Nevertheless we highly recommend to use the user import functionality to import existing organizational
structures. Manual creation of organizational should be exceptional, e.g to create a container for selfregistration the users are located in.
Manually create an organizational unit
To create a new organizational unit follow these steps:
1.
Open the management interface under Administration > Organizational Units.
2.
In the Selection area expand the tree by clicking the arrow symbol prepended to each organizational unit.
3.
Select the organizational unit the new role shall be created in.
4.
Within Quick add enter the desired name for the new organizational unit into the mandatory field Name.
5.
Optionally enter a 4-10 digit registration code the organizational unit will be available by for the selfregistration feature.
6.
Click on the Add button.
7.
The new role appears in the roles list.
5.2.1.3 Create users manually
Manual user creation allows you to quickly add individual user profiles to the Manager. Nevertheless manual
creation should be exceptional in addition to the user import functionality, e.g. for testing purpose or in case
some users need a secondary account when splitting between content access and administration permissions
has been activated.
Note, that manually created user accounts are not capable to use Single sign-on.
Manually create a user account
To create a new role follow these steps:
1.
Open the user management interface under Administration > User.
2.
In the Selection area expand the tree by clicking the arrow symbol prepended to each organizational unit.
3.
Select the organizational unit the new user shall be created in.
4.
Within Quick add enter at least the mandatory Logon ID, the email address of the user (necessary for
automated mail sending) and a password matching your password security settings.
5.
Select the roles the user shall be member of in the dropdown Roles.
6.
Click on the Add button.
294
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
How to's
7.
The new user appears in the user list. If a valid email address has been provided the user will receive an
automated activation mail containing the path to the Manager and individual credentials.
Note
The automatic sending of an activation mail requires you to have a valid email address set for your own
user profile.
5.2.1.4 Self-registration of users
The Manager provides the functionality to let users register themselves with a digit code you contributed to
them. With this code the user will be assigned automatically to a certain role and a certain organizational unit.
Notes

Do not use roles or organizational units imported by LDAP for self-registration.

Self-registered users are not capable of using Single sign-on.

Self-registration codes provide registration for a single role only.
Additional memberships have to be applied manually later on.
Prepare self-registration
Follow these steps to build up an self-registration scenario:
1.
Open the organizational units management interface under Administration > Organizational Units.
2.
In Quick add enter the Name for the organizational unit the users shall be auto-assigned to.
3.
Enter an individual code with 4-10 characters (digits or capital letters only) into the field Registration-Code.
4.
Click Add.
5.
Repeat steps for multiple self-registration based organizational units.
6.
Now open the roles management interface under Administration > Roles.
7.
In Quick add enter the Name for the role the users shall be auto-assigned to.
8.
Enter an individual code with 4-10 characters (digits or capital letters only) into the field Registration-Code.
9.
Click Add.
10. Repeat steps for multiple self-registration based roles.
To use existing organizational units or roles just modify its property Registration-Code.
Contribute registration codes
Follow these steps to enable user to self-register themselves:
SAP Enable Now
How to's
Customer
© 2017 SAP SE. All rights reserved.
295
1.
Go to Administration > Registration-Codes.
2.
In the table search the intersection of according role (columns) and according organizational unit (rows).
The code at this intersection represents the self-registration scenario you need.
3.
Copy the full code (displayed as ORGUNIT - ROLE) and contribute it, together with a link to the logon page
of the Manager, to users, who shall register themselves for according role and organizational unit.
5.2.1.5 Assign users to a role
Once you have created all necessary identities you will have to assign users or (imported) roles to the
Manager roles.
Add to role membership
Proceed as follows to add identities to a role:
1.
Open the role management interface under Administration > Roles.
2.
Select the role you want to add identities to from the roles list.
3.
Click Add... right below the members list.
4.
In the dialog, select the organizational unit the identities are located in. Alternatively you can also select
root.
5.
Click show all next to the Filter or type in a search phrase matching one or more identities and click Search.
6.
Select one or multiple identities (hold CTRL for multiple selection).
7.
Click Save.
8.
The identities appear in the members list of the role.
296
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
How to's
5.2.1.6 Allow content access for administrative users
By default the server setting Block content access for administrative usersprevents that users with any
administrative permission are allowed to view or edit content. This is necessary to avoid that these users may
run malicious code or files uploaded to the server.
How can these users edit content?
In case users with administrative permissions need to view or edit content, it is required to create an
individual secondary user account without any administrative permission.
For editing these users have to logout and use the secondary credentials to logon.
See chapter Create Users manually for steps to create a secondary user account manually.
Caution
We highly recommend not to deactivate the setting Block content access for administrative users to grant
affected users access to content. It will put your collaboration scenario to the risk that malicious code or
files can be run using administrative permissions. Nevertheless we highly recommend to actively scan the
base directory continuously by a virus scanner to detect and eliminate malicious content.
SAP Enable Now
How to's
Customer
© 2017 SAP SE. All rights reserved.
297
5.2.2 Create workflows
Workflows assist you in the content production process, hence they pretend a sequence of statuses defining
different states of the content lifecycle. Additionally they pretend which users are allowed to change the content
lifecycle and can automatically notify users responsible for the next period.
Create a workflow
Proceed as follows to create one or multiple workflows:
1.
Open the workflow management interface under Administration > Workflows.
2.
Within Quick Add enter a conclusive Name and optionally a brief Description.
3.
Click Add.
4.
Repeat steps in case you want to create multiple workflows.
Add steps to a workflow
Newly created workflows are empty. You need to add steps defining different lifecycle periods
and the transitions between these steps. To simplify the creation of nested workflows with multiple transitions
we highly recommend the usage of the graphical workflow editor as it will be described in the following steps.
Proceed as follows to add steps:
1.
Move your mouse cursor above the workflow you want to modify.
2.
Click the action link edit graphically in the last column.
3.
Within Quick add select the first status of your planned content lifecycle from the dropdown Status.
4.
Click Add.
5.
A visual box appears displaying the name of the status.
6.
Repeat steps 3 - 5 in the same sequence the statuses shall accompany the content lifecycle.
7.
Now you will have multiple status boxes depicting the content lifecycle from left to right.
Now you can add transitions between the status boxes. These can be specified as skipping many status in
between as well as moving along the lifecycle or opposite to.
Proceed as follows to specify the transitions:
1.
Click the status box the transition shall start from.
2.
Click the destination status box the transition shall jump to.
3.
A new transition appears displayed as yellow box with arrows displaying the direction of the transition.
4.
Click the transition box.
5.
Enter a conclusive transition name into the appearing prompt.
6.
Click OK.
298
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
How to's
7.
Repeat these steps for each transition you need.
8.
After you have defined all transitions for your workflow, click save changes.
9.
Click back to go back to the workflow management interface.
To create duplicate transitions to be used for another team select the same start status and the
same destination status as before. You can define as many parallel transitions as you require. Consider to name
the transitions according to their purpose.
Refine the transitions
Once you have graphically created the workflow as best for your purposes, you still need to set the properties
for each transition.
Proceed as follows to refine the transitions:
1.
Click the workflow list item you want to modify.
2.
The workflow appears as flat list displaying the defined statuses and transitions.
3.
Click the first transition entry in column Transitions.
4.
In the dialog box you now can edit the transition properties.
5.
For better identification enter a brief description.
6.
Click Edit... at the Permissions field.
7.
Expand the identity tree in the Selection area or enter a search phrase into the Filter field and click Search.
8.
Select one or multiple identities (hold CTRL for multiple selection) who shall have permission to see and
trigger the transition.
9.
Click Add.
10. Having added all identities to the Identities area, click OK to confirm your selection.
11. Optionally you can specify identities to be notified automatically when a transition has been triggered.
12. Click Edit at the Watchers field.
13. Add the identities the same way as you did for Permissions (steps 7 - 10).
14. Click OK to confirm your transition modifications.
15. Repeat these steps for each transition you have created.
Note
A workflow owning transitions with no or less then minimum required properties is handled as invalid.
Hence it won't be displayed in any workflow selection or task (if already assigned).
SAP Enable Now
How to's
Customer
© 2017 SAP SE. All rights reserved.
299
5.2.3 Prepare workareas
Each workarea on the Manager owns an individual set of workarea permissions controlling the user access,
independently from the user permissions a user owns. Thus you mandatory have to specify at least these access
permissions for each workarea to make them available at least for the according authors as well as for individual
learner groups. The setup of Tags, Watchers and Workflows is optional.
Create workareas
Proceed as follows to create one or multiple workareas:
1.
Open the workarea management interface under Administration > Workareas / Tags.
2.
Enter a conclusive workarea name into Quick add > Name.
3.
Enter an according id into Quick add > Id. We recommend to use a conclusive acronym of the name
excluding spaces.
4.
Click Add.
5.
The workarea will be created and added to the workarea list.
6.
Repeat these steps in case you want to create multiple workareas.
Set workarea permissions
Initially only you as the creator of the workarea will have full access to the workarea, whereas every user has
read access to published contents from the workarea by default.
Proceed as follows to specify authors and learners the workarea will be available for:
1.
Click the link Permissions in the column Actions (WA) of the workarea you want to modify.
2.
Optional: In case that not every user shall be able to see published content from the workarea, select the
identity root in the Selection area. Then click Remove.
3.
Click Add.
4.
In the Identity selection dialog expand the identity tree until you see the identities you want to add.
Alternatively you can enter a matching phrase into the Filter and click Search.
5.
Select one or multiple identities to be added (hold CTRL for multiple selection).
6.
Click Select.
7.
Now select a newly added identity in the Selection area.
8.
Select allow for the according permission level in the Permissions area. Note that workarea permissions
are interdependent in displayed order. Thus you just need to select Edit workarea to apply View Workarea
and View published Workarea as well.
9.
Repeat steps 7 - 8 for other newly added identities.
10. Click OK.
300
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
How to's
Specify workarea tags
Tags will help you to mark unique object versions as a state fulfilling special content requirements. Thus they
simplify to allocate this version within multiple versions of an object. Furthermore you can display the whole
workarea depicting the content at this state.
Proceed as follows to create workarea tags:
1.
Click the link add Tag in column Tags of the workarea you want the tag to add to.
2.
Enter an unique Id for the tag. This will be used internally.
3.
Enter a conclusive Name for the tag. It should be unique in the workarea as well.
4.
Enter a short Description for better identification of the purpose of the tag.
5.
Click Save.
6.
Repeat steps to create multiple tags.
Set default workflow for a workarea
In case you created one or multiple workflows assisting you production scenario you can specify a default
workflow for the workarea. This will be automatically set for each new content object to be created in this
workarea.
Proceed as follows to set the default workflow:
1.
Click the link Workflow in the column Actions (WA) of the workarea you want to modify.
2.
Select a workflow from the dropdown list.
3.
Click OK.
Note that only valid workflows are listed in the dropdown. If you miss the workflow you want to set, go to
Administration > Workflows and check the workflow for disruptive issues.
SAP Enable Now
How to's
Customer
© 2017 SAP SE. All rights reserved.
301
5.2.4 Prepare structure
The Manager enables you to create objects directly in the browser interface without using the Producer. Thus
you can prepare your content scenario by building up the structure in more or less detailed level and assign
branches to different authors or authoring teams to be filled and enriched.
See chapters Create objects and Error! Hyperlink reference not valid. for information on object creation and
assignment.
Why should you do this?
Assigning newly created structures enables your authors to download only the content structures they need to
process (by using the Producer menu item Check Out Assigned Objects or automatically on startup in the Instant
Producer).
302
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
How to's
5.3 Begin to produce content
5.3.1 Create and edit objects in the Manager interface
5.3.1.1
Create objects
The Manager enables you to create objects directly in the browser interface without using the Producer. Thus
you can prepare your content scenario by building up the structure in more or less detailed level.
Create objects
To create new objects you first have to select an object new objects shall be added to. In a new workarea this
would be the root group of your workarea.
1.
Click Start editing to switch the object to editing mode.
2.
Now click New... and select the object you want to create from the dropdown (see notes below for object
type dependencies).
3.
A dialog appears in which you can specify the Name of the new object and optional, type-specific
properties. The following two properties are common for each type (but not file assets):
1.
Workflow
Set an individual object workflow. If you don't do and a default workflow has been set for the
workarea, the default workflow will be assigned automatically.
2.
Recommended synchronization
Specify the synchronization mode to be used automatically when the object is downloaded into a
local Producer workarea. Use Read only for template structures or else to be modified only by you or
few users.
4.
In case you want to create a file asset, click Browse... to select and upload a file. See supported file types in
Notes below.
5.
Click OK / Upload to create the new object. It will be attached as last child item of the child objects.
Notes
Each object you create is automatically set to the language you selected for the Manager interface.
The following objects can be created:

Group

Project (empty, without indicating the project type)

Book
SAP Enable Now
How to's
Customer
© 2017 SAP SE. All rights reserved.
303

Book Page

Text Unit

New file assets (using uploads)
The available object types vary by their ability to have subordinated objects. The following matrix displays which
object type (by row) can have which object types as children (by columns).
>>
Group
Book
Book Page
Project
Text unit
File asset
Group
Book
Book Page
Project
Text unit
The following file extensions are supported for file upload:
Documents: doc, docx, dot, dotx, pdf, rtf, html, ppt, pptx, pot, potx, xls, xlsx
Project content: js, dnt
Images: bmp, gif, png, jpg, jpeg, tif, tiff
Audio: wav, mp3, wma
Video: avi, mov, wmv, swf, rm, mpg, mpeg
304
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
How to's
5.3.1.2 Edit objects
The Manager enables you to edit and save objects directly in the browser interface without using the Producer
or Instant Producer.
Edit objects
To edit objects you first have to select an object.
1.
Click Start editing to switch the object to editing mode.
2.
Now click Edit....
3.
The according Web-Editor will open enabling you to edit the object.
Notes
Web-Editors are available for the following object types:

Project

Book Page
SAP Enable Now
How to's
Customer
© 2017 SAP SE. All rights reserved.
305
5.3.2 Create and edit objects using direct recording
To start recording directly from within the Manager interface proceed as follows:
1.
Logon to the Manager
2.
Select the workarea you want to work with from menu item Workareas.
306
1.
To start the Instant Producer, click the according link below the menu bar.
2.
To singly record content for an empty project, start editing the project and click Record.
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
How to's
5.4 While you produce content
Working in a collaboration environment you should keep a few things in mind to avoid unnecessary delays for
other users involved in content production.
1.
Finish editing after work
Keep in mind to finish editing objects after your work, thus they can be edit by other authors, who are in
need to.
2.
Start editing only objects you really edit
Do not start editing whole content branches for editing a few objects only. This blocks editing access for all
other authors. In case you need to start editing objects for move or delete operations consider to finish
editing these objects directly after you did what you needed to do.
3.
Comment your work
When you save, finish or assign objects we recommend that you write a short comment into the comment
field, depicting your changes or the need of additional editing steps to be done. This simplifies the
identification of object states for all users.
4.
Use statuses or workflows
When you assign a correct status to an object, whether manually or automatically by a workflow, the
overall overview of the content production scenario will be much more detailed. So the responsible
production leads know at any time how the production develops and can react in case the production
stumbles somewhere.
5.
Assign objects
Assigning objects to other authors frees you from creating and sending additional mail instructions, thus
the user you assigned to will automatically receive a notification mail with the object name, your
optional comment and a direct link to access the object.
SAP Enable Now
How to's
Customer
© 2017 SAP SE. All rights reserved.
307
5.4.1 Assign objects
Object assignment is an essential feature in a collaboration environment. It enables you to delegate object tasks
as well as to handover object editing for further processing.
How to assign an object
Proceed as follows:
1.
Select an object in the object tree.
2.
Click tab Tasks.
3.
Expand the dropdown Assigned to.
4.
Select the user the object shall be assigned to.
5.
Click Save in the right top corner of the tab area.
6.
Optionally change Status in the Save dialog.
7.
Ideally write a short Comment about the reason for the assignment.
8.
If you currently edit the object, activate the Finish editing checkbox.
9.
Click Save.
The user you assigned the object to will now receive an automated mail notifying about the object has been
assigned to him.
5.4.2 Move objects
308
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
How to's
Use drag & drop to move objects and rearrange your object tree.
Notes
Due to the availability of editing modes consider the following facts for moving object:

Before moving start editing the target object you want to move an object to.

Start editing the parental object of the object you want to move.

Editing mode for the object to be moved is not necessary.
Move an object
1.
Click the object you want to move once. Release the mouse button after clicking.
2.
Click the object again and hold the mouse button pressed (1).
3.
Move the object to the target position.
A small arrow symbol appears beside the cursor displaying where you can drop the object (2) or not (3).
5.4.3 Restore editing mode
In some cases it might happen that you need to restore the editing mode of an object, for example in case it has
been started editing by a user, but the local device of this user faces a hard disk crash. In such a case the object
is locked for any further processing since it is still marked on server as being edit by the user.
Notes
Consider the restore of an objects' editing mode as a critical step. If you do, all property and content changes
which have been made to the object and which have not been committed to the server will get lost and the
object will be reset to the last saved state. Objects which have been attached before commit will be moved into
Unsorted objects (if they have been committed to the server already).
Restore editing mode
Proceed as follows to make an object available again for editing:
1.
Select the according object in the object tree.
2.
Click Restore WT as displayed instead of Start editing / Finish editing.
3.
Confirm the warning message.
The object is available again for editing. In case the user who edit the object at this time synchronizes his
workarea or tries to commit changes to the server, he will face an error message and the content will be reset to
the current state on server.
SAP Enable Now
How to's
Customer
© 2017 SAP SE. All rights reserved.
309
5.4.4 Revert to a previous object version
You can revert an object to an earlier saved version undoing all changes made afterwards.
Revert to an earlier object version
Proceed as follows:
1.
Select the object to be reverted.
2.
Click the dropdown arrow next to publish (right above the Start editing / Finish editing button).
3.
Select Versions / Tags.
4.
In the dialog click revert version for the version you want to revert to.
If you are unsure, if this is the correct version, click show version instead. The object will be displayed as it
has been saved in this version. Proceed with step 2 .
A new most recent version will be created with the properties of the version you selected for revert. You can now
proceed to modify the object from this state on.
5.4.5 Filter for specific objects
You can filter the object tree for objects matching a specific criteria or criteria selection. This enables you to
easily find objects you are searching for using simple Search or extended Filter criteria.
Simple search
To search for specific term, fully or partially matching, enter the search term into the field Search (1) and hit
return. Consider that no wildcards are supported.
Filter by criteria set
To search for objects matching multiple criteria proceed as follows:
1.
Click the drop down arrow right next to the Search field.
2.
Enter a Filter name. This is a mandatory step.
3.
Specify filter criteria as needed. See table below for criteria descriptions.
4.
Click Filter.
Reuse filter criteria sets
Each time you create a filter criteria set it is saved as a private filter set with the name you entered in Filter name.
It is available for reuse within the drop down selection of the Search field.
310
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
How to's
Filter criteria
Criteria
Description
Specify a name for the filter to be created. We recommend that you use an
Filter name
unambiguous name so that you can identify the correct filter later on. This field is
mandatory.
Status
Select one or more statuses from the dropdown list by activating the relevant
checkboxes.
Author
Select one or more users from the dropdown list by activating the relevant checkboxes.
Assigned to
Select one or more users from the dropdown list by activating the relevant checkboxes.
Priority
Type
Milestone
Entity Type
Workflow
Target date
Fulltext Search
SAP Enable Now
How to's
Select one or more priorities from the dropdown list by activating the relevant
checkboxes.
Select one or more types from the dropdown list by activating the relevant checkboxes.
Select one or more milestones from the dropdown list by activating the relevant
checkboxes.
Select one or more entity types from the dropdown list by activating the relevant
checkboxes.
Select one or more workflows from the dropdown list by activating the relevant
checkboxes.
Specify a date or date range. Clicking the input area displays the calendar picker to
select a date. You can also enter the date manually in the format yyyy-mm-dd.
Enter a search phrase to search for. The fulltext search will search for this phrase within
all text contents readable by the search index.
Customer
© 2017 SAP SE. All rights reserved.
311
5.4.6 Display filtered object tree
In case you defined tags to tag specific object states, you can display the object tree as it looks like in this
state. Independently from individually defined tags you can use this to display the object tree as it looks like in
published state.
Notes

Using a filtered tree, all objects are displayed in the version flagged by the tag you selected to display. Thus
the tree structure may vary strongly since child / parent dependencies may have been completely
different in this state.

Objects which are not part of this filtered view will appear in the tree node Unsorted objects.

Editing of objects is not possible in a filtered tree view.
Display published object tree
A common example for a filtered tree view is the use of the tag published which controls whether objects are
visible to learners or not. Proceed as follows to see how your published structure looks like:
1.
Expand the dropdown - without tags - right below the menu bar.
2.
Select published.
Display filtered tree in library
You can not only use the filtered view to see the object tree in a specifically tagged state but to display this state
as library as well. Just filter the view by a tag and click library for the object you want to start the library view
from.
Note
To preview a structure as filtered by a tag the according playback resources must have been tagged as
well.
312
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
How to's
5.4.7 Replace object file assets
You can as well exchange file assets like documents or screenshots in the Manager interface without the need of
a Producer installation.
Replace file assets
Proceed as follows:
1.
Select the object you want replace files in.
2.
Click Start editing.
3.
Click tab Assets.
4.
Click the button Show streams.
5.
Now the list of all files stored for the object is displayed.
6.
Click replace file for the file you want to exchange.
7.
Click Browse... in the file dialog.
8.
Browse to the file you want to place instead and select it.
9.
Click Open.
10. Click Upload.
The uploaded file will replace the selected destination file without changing the object internal file name, thus all
object references to the file will stay unharmed.
Note
You can replace object files with files of the same file type only.
SAP Enable Now
How to's
Customer
© 2017 SAP SE. All rights reserved.
313
5.4.8 Finish editing an object
In most cases more than one user is involved in the lifecycle of an object. Thus, once you finished your task on
an object you may want to initiate the next processing step for the content you edited. Handing over the content
to another user and changing the object status is important for a fluent content production.
We highly recommend to use statuses to depict the state of your work and to enable an overview about the
object lifecycle for all other users involved in content production.
Depending on your production scenario there might be two different ways to use statuses for handover:

Independent usage of single statuses
Statuses provide the comfort to have an detailed overview of the content production process from
the start of the production until rolling it out to the end users.

Usage of statuses defined within a workflow
Workflows align statuses in a defined order and automatically notify users or user groups when an object
has reached a status needing their attention.
Handover using free statuses
Proceed as follows:
1.
Having finished your modifications to an object, click Finish editing.
2.
In the dialog Return WT, select the user to process the object next (for further editing, reviewing or
translation). Select the according user in the dropdown Assigned to.
3.
Select a new status from the dropdown Status.
4.
If applicable write a short comment to let the next user know what to do.
5.
Ensure that the option Send mail to watchers is checked. This will trigger an automatic notification mail
send out to all users being involved or interested in the lifecycle of the object.
6.
Activate the option Finish editing to provide editing access to the object for the next user.
Handover using an assigned workflow
The usage of an automatic status change by a workflow transition only slightly differs:
1.
Having finished your modifications to an object, click Finish editing.
2.
In the dialog Return WT, optionally select a user to process the object next (for further editing, reviewing or
translation). Select the according user in the dropdown Assigned to. Due to automatic notification there
might be no need to exactly know the next processor. It is defined by the workflow.
3.
Different: The option Status now provides one or more possible individually named workflow changes. Click
the one most applicable to your needs.
314
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
How to's
4.
If applicable write a short comment to let the next user know what to do.
5.
Ensure that the option Send mail to watchers is checked. This will trigger an automatic notification mail
send out to all users being involved or interested in the lifecycle of the object.
6.
Activate the option Finish editing to provide editing access to the object for the next user.
5.5 Publish finalized content
Finalized content can be provided to end users in different ways. Thus you should think about some questions
regarding your rollout.
1.
Do you want to track learner's success?
In case you want to have reports available which provide information about the learner's success stories,
you must ensure to have tracking options enabled and playback setting resources published at the
moment of the rollout.
2.
Are all resources correctly set and published?
Check your resources for being published correctly. Not published or wrong published resources may
make you content not accessible or provide irritating behaviors.
3.
How do you want contribute content access?
Specify how you want users to access content. Decide whether you want to use the Learner view as central
access point, contribute direct access link to content branches or use QR codes to provide direct access
for QR ready devices. This decision may affect the information detail level of learning reports,
thus assignment based variants cannot provide information due to missing courses.
SAP Enable Now
How to's
Customer
© 2017 SAP SE. All rights reserved.
315
5.5.1 Quick publishing
The object editor enables you to publish an object directly. This is most applicable in case you do modifications
to an already published object.
Quick publish an object
Proceed as follows:
1.
Select the object to be published.
2.
Click publish right above the Start editing / Finish editing button.
The current version of the object now has been published replacing an earlier published version of the object.
Quick unpublish an object
Proceed as follows to resign the publishing of an object:
1.
Select the object the publishing shall be resigned.
2.
Click unpublish right above the Start editing / Finish editing button.
The publishing now has been resigned. The object is not accessible for learners anymore.
5.5.2 Publish multiple objects
Often you need to publish more than one object. This applies especially in case you want to create a course or
you want to publish the whole workarea at once.
Publish object with all children
Proceed as follows to publish an object with subordinated object structures:
1.
Select the object you want to publish.
2.
Expand the dropdown More... at right top side of the object editor.
3.
Select Publish (all objects).
4.
The current object and all subordinated objects now have been published in their most recent version.
Publish resources at once
Proceed as follows:
1.
Select the root node Resources.
2.
Expand the dropdown More... at right top side of the object editor.
316
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
How to's
3.
Select Publish (all objects).
4.
All resources now have been published in their most recent version.
Publish whole workarea
Proceed as follows:
1.
Select the root node Workarea.
2.
Expand the dropdown More... at right top side of the object editor.
3.
Select Publish (all objects).
4.
All objects and resources now have been published in their most recent version.
5.5.3 Publish another version
Publishing of objects is version specific. Hence you can decide which version of an object shall be visible to
learners. This for example lets you switch back the published object to an earlier version while you modify the
most current object version for an update of the learning content.
Publish a specific version
1.
Select the object to be published.
2.
Click the dropdown arrow next to publish (right above the Start editing / Finish editing button).
3.
Select Versions / Tags.
4.
In the dialog click edit tags for the version you want to publish.
5.
Activate the checkbox published.
6.
Optionally activate the checkbox Send mail to watchers to let other authors of the object know about the
change.
7.
Click Save.
8.
Click Close.
You can now proceed editing the most recent version of the object. Once you are finished use the Error!
Hyperlink reference not valid. to replace the older published version with the most recent one.
SAP Enable Now
How to's
Customer
© 2017 SAP SE. All rights reserved.
317
5.5.4 Create course assignments
You can create multiple courses starting from your current object, each available for different learner groups
with different display variants.
Create a course from current object
Proceed as follows:
1.
Select the object you want to specify as start object of one or multiple courses.
2.
Click tab Course.
3.
Click Add.
4.
Specify the course properties. See chapter Assignment dialog for detailed descriptions of the course
properties.
5.
Click Save.
6.
Repeat steps to create multiple courses beginning with the current object.
318
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
How to's
5.5.5 Distribute links to published content
In some cases you may want users to access published content directly without providing courses in the Learner
view. This you can achieve using a filtered tree view.
Distribute direct access to published content
Proceed as follows:
1.
Expand the dropdown - without tag - in top right corner below the menu bar.
2.
Select published.
3.
Select the tree object which shall be the entry point to the provided content.
4.
Click the button QR Code.
5.
Copy the link displayed above the QR code to use this in your preferred distribution channel or print the QR
code to make the content available for mobile devices.
Alternatively you can use the sharing options of the library using the button library. We highly recommend to
start the library at least once in filtered view to ensure all necessary playback resources are available and
content playback is free of any failures.
SAP Enable Now
How to's
Customer
© 2017 SAP SE. All rights reserved.
319
5.6 Process learning content
Processing learning content you may note the following:
1.
Learner view and courses
The availability of Learner view features as well as the display of the courses is dependent on scenario
settings and may vary.
2.
Learner success stories
The display of your own learning progress as well as the provision of course certifications is based on user
tracking, which has to be activated for your learning scenario.
3.
Playback requirements
Please see the chapter Learner Settings to ensure you have set the correct settings for your default
browser.
5.6.1 Playback of Contents
Depending on the settings of a course you may have different options to start your learning content. See
examples below.
Start the course directly
To start the whole course, click Start (bottom right of the course description). The libraryfunction opens in a
new window displaying all course contents.
Start subordinated content of the course
If the course provides a tree view you can expand the tree levels an click a tree objects to be started directly.
Depending on the type of tree object, either the librarystarts in a new window (to display the object and all
subordinated content) or content playback starts directly (for books or lesson modes).
Restart subordinated contents
You can restart your learning progress individually for each learning object discarding your current learning
progress.
Proceed as follows:
1.
Switch to progress view by clicking Show status.
2.
Search for the object to be restarted.
3.
Click restart.
320
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
How to's
Start playback from your mobile device
To start a course on your mobile device, proceed as follows:
1.
Click the QR Code button next to the Start button. A dialog box appears displaying a QR Code which
contains the server address to access the course directly.
2.
Use a QR code scanner app on your mobile device to access the course without the need to type in the
server address.
If your colleagues do have to do the same course, you can even print out the QR code and display it at a relevant
location (for example, a newly acquired machine you are learning about right now).
Note
Your mobile device must be connected to the same network the Manager is located in.
5.6.2 Search for content
The search function enables you to filter the available learning content for a specific string match. According to
the settings of your learning scenario the search will be processed on all readable text content (even
documents) or on object names only.
Note
Some of the following mentioned search options might be deactivated and not available in your learning
scenario.
Search within the current course
By default the search matches only in the currently selected courses. Proceed search as follows:
1.
Select a course within your course list.
2.
Enter a search phrase in the Search field.
3.
Press return or click Search.
4.
The content area (right to the course list) will now display all matches within your selected course.
Search within all your courses
Proceed search as follows:
1.
Enter a search phrase in the Search field.
2.
Activate the checkbox all courses.
SAP Enable Now
How to's
Customer
© 2017 SAP SE. All rights reserved.
321
3.
Press return or click Search.
4.
The content area (right to the course list) will now display all matches within all your courses in the course
list.
Search within all published content
This search option will provide even matches which are not part of courses in your course list. Proceed search as
follows:
1.
Enter a search phrase in the Search field.
2.
Activate the checkbox global.
3.
Press return or click Search.
4.
The content area (right to the course list) will now display all matches within all contents available to
all learners.
5.6.3 The Feedback function
The trainer enables you to feedback a comment on recent learning content. Thus you can report errors in
learning content, point out any comprehension problems or request more details.
How to feedback
Proceed as follows:
1.
Click the Feedback button displayed in the control bar or press the key combination CTRL + F1 while
playback.
2.
Select the type of your comment.
3.
Write your comment into the Description field. Note that comments support plain text only.
4.
Click Send feedback.
Notes
○
This function has to be activated for your course. You will see the feedback function being available by
having the Feedback button displayed in the control bar. The availability of the function can vary between
courses.
○
CTRL + F1 is the default key combination which can be replaced by another. Note the instructions as given
to you for your learning scenario.
322
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
How to's
5.6.4 View your learning progress
Depending on your learning scenario settings you may view your individual learning progress for each learning
object in a course. This enables you to identify your overall progress as well as items you may have missed for a
successful course completion.
Show learning status
Proceed as follows:
1.
Click Show status right above the course content area.
2.
All lesson modes and book pages contained in the course are now displayed in a list, each with
its individual learning progress.
3.
Click an object to start it directly.
Go back to default view
Click Show standard to switch back to course content view,
5.6.5 Certificate your learning success
The Manager offers you the opportunity to become certified for completed courses. If you successfully
completed a course the additional link Certificate will appear next to the according course in your course list.
Print your certificate
Proceed as follows:
1.
Click on the link to open the certificate in print view.
2.
Select in the heading area of the displayed page if the course details should be printed below the
certificate.
3.
Click Print to open your browser's printer dialog box.
Note
To print out the certificate without additional printing information (such as date and source), deactivate
the option for printing out the header and footer notes in your printer settings. Check the necessary
settings for your browser in chapter Learner Settings
SAP Enable Now
How to's
Customer
© 2017 SAP SE. All rights reserved.
323
5.7 View learner's progress
Activated tracking enables you to get a detailed insight into the success stories of your learners. Consider the
following facts:
1.
Tracking is an workarea option
The tracking option has to be activated for each workarea which shall be tracked. Thus in case of multiple
workareas it may happen that you have reporting data for content from a workarea but not the other.
2.
Assignment-based reporting
Assignment-based reporting needs courses to be specified. If no courses are specified, assignment-based
reports are no option for you.
5.7.1
View details of report items
All report variants but the lesson step report provide the detailed view of a single list object, displaying the
individual learning progress of users processing a single content object or, in opposite, for content objects a
single user has processed.
Show detailed report for a list object
Proceed as follows:
1.
Open a user or lesson based report by your criteria selection.
2.
Click on the name of a list entry you want more details for.
3.
The report will display the details for the selected list entry.
Switch back to previous report view
To leave the detailed view proceed as follows:
1.
Right above the filter a breadcrumb trail displays the object path your are currently in.
2.
Click the first item marking your entry point for the previously selected report variant.
324
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
How to's
5.7.2 Redefine filter criteria
You can switch the currently displayed report data by changing the filter criteria it is based on.
Change filter criteria
Proceed as follows:
1.
Click the filter field left above the report data.
This maximizes the filter criteria field, displaying the criteria currently specified.
2.
Change the criteria as necessary.
3.
Click Filter to regenerate the report based on the new criteria.
5.7.3 Save reports for quick reuse
You can save your favorite reports privately thus you can reuse them quickly in future.
Save a report
Proceed as follows:
1.
Call a report variant.
2.
Specify the criteria the report will based on.
3.
Click Select.
4.
Now click Savein the upper right corner of the report area.
5.
Enter a comprehensible name into the Save Report dialog.
6.
Click OK.
Reports are saved storing the current report variant you use. Thus you can reuse a name for different report
variants.
Select a saved report directly within report view
The saved reports dropdown is available right above the report area in each report variant providing quick
access to all saved reports of all display variants. You can identify and distinguish saved reports by their naming:
Report variant - Name of saved report
Click a report entry to switch directly to the according report variant displaying report data based on your saved
criteria.
SAP Enable Now
How to's
Customer
© 2017 SAP SE. All rights reserved.
325
In the criteria selection dialog
The initial criteria selection dialog for each report variant provides the dropdown Report, listing saved reports for
the currently selected report variant only. Select an entry and click the button Select to display the report data
that matches your saved criteria.
5.7.4 Receive scheduled reports via email
Saved reports can be scheduled to regularly send you emails with the most recent report data matching your
criteria selection as Microsoft Excel attachment.
Schedule a saved report
Proceed as follows:
1.
Select a saved report from the dropdown list of saved reports.
2.
Click Subscribe....
3.
In the Scheduler dialog specify a Time the report data shall be collected and send. Optionally specify a
Recurrence Pattern to repeat the task in a defined interval.
4.
Click OK to save your subscription.
Delete scheduling of a saved report
Proceed as follows:
1.
Select a scheduled report from the dropdown list of saved reports.
2.
Click Unsubscribe.
The button Unsubscribe only appears for scheduled reports, thus you can easily identify existing subscriptions
for each saved report.
Notes

To receive reports by email, you must have a valid email address specified in your user profile.

Some mail servers classify Microsoft Excel attachments as generally unsecure and block them. If you do
not receive any reports and you ensured your email address is valid, check your network and email
policies.
326
Customer
© 2017 SAP SE. All rights reserved.
SAP Enable Now
How to's
5.7.5 Export report data
You can export report data in file formats *.xls (Microsoft Excel) or *.csv (semicolon-separated text file) to be
reused in external tools or for analysis at a learner’s workplace.
Export report data
Proceed as follows:
1.
Depending on the file format you prefer, click XLS Export or CSV Export right below the report data area.
2.
The file download will start immediately. Depending on your browser you can now either open or save the
generated file.
SAP Enable Now
How to's
Customer
© 2017 SAP SE. All rights reserved.
327
Typographic Conventions
Type Style
Description
Words or characters quoted from the screen. These
Example
include field names, screen titles, pushbuttons labels,
menu names, menu paths, and menu options.
Textual cross-references to other documents.
Example
Emphasized words or expressions.
Technical names of system objects. These include
report names, program names, transaction codes,
EXAMPLE
table names, and key concepts of a programming
language when they are surrounded by body text, for
example, SELECT and INCLUDE.
Output on the screen. This includes file and directory
Example
names and their paths, messages, names of variables
and parameters, source text, and names of installation,
upgrade and database tools.
Exact user entry. These are words or characters that
Example
you enter in the system exactly as they appear in the
documentation.
Variable user entry. Angle brackets indicate that you
<Example>
replace these words and characters with appropriate
entries to make entries in the system.
Example
328
Customer
© 2017 SAP SE or an SAP affiliate company. All rights reserved.
Keys on the keyboard, for example, F2 or ENTER.
SAP Enable Now
Additional Information
Important Disclaimers on Legal Aspects
This document is for informational purposes only. Its content is subject to change without notice, and SAP does
not warrant that it is error-free. SAP MAKES NO WARRANTIES, EXPRESS OR IMPLIED, OR OF
MERCHANTABILITY, OR FITNESS FOR A PARTICULAR PURPOSE.
Coding Samples
Any software coding and/or code lines / strings ("Code") included in this documentation are only examples and
are not intended to be used in a productive system environment. The Code is only intended to better explain and
visualize the syntax and phrasing rules of certain coding. SAP does not warrant the correctness and
completeness of the Code given herein, and SAP shall not be liable for errors or damages caused by the usage of
the Code, unless damages were caused by SAP intentionally or by SAP's gross negligence.
Accessibility
The information contained in the SAP documentation represents SAP's current view of accessibility criteria as
of the date of publication; it is in no way intended to be a binding guideline on how to ensure accessibility of
software products. SAP specifically disclaims any liability with respect to this document and no contractual
obligations or commitments are formed either directly or indirectly by this document.
Gender-Neutral Language
As far as possible, SAP documentation is gender neutral. Depending on the context, the reader is addressed
directly with "you", or a gender-neutral noun (such as "sales person" or "working days") is used. If when
referring to members of both sexes, however, the third-person singular cannot be avoided or a gender-neutral
noun does not exist, SAP reserves the right to use the masculine form of the noun and pronoun. This is to ensure
that the documentation remains comprehensible.
Internet Hyperlinks
The SAP documentation may contain hyperlinks to the Internet. These hyperlinks are intended to serve as a hint
about where to find related information. SAP does not warrant the availability and correctness of this related
information or the ability of this information to serve a particular purpose. SAP shall not be liable for any
damages caused by the use of related information unless damages have been caused by SAP's gross negligence
or willful misconduct. Regarding link classification, see: http://help.sap.com/disclaimer.
SAP Enable Now
Additional Information
Customer
© 2017 SAP SE or an SAP affiliate company. All rights reserved.
329
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertisement