Officemate ExamWriter 7, ExamWriter 7.3, ExamWriter 7.2, ExamWRITER 7.0, ExamWriter 7.1 User manual

Officemate ExamWriter 7, ExamWriter 7.3, ExamWriter 7.2, ExamWRITER 7.0, ExamWriter 7.1 User manual
ExamWRITER 7.0/7.1/7.2/7.3
Enhancements
In this document:
•
User Security, 3
•
Patient Information Center, 5
•
Vision/Rx, 10
•
ExamWRITER Editor, 18
•
Patient Quick List, 19
•
Diagnosis/Procedure Coding, 22
•
Quick Code, 24
•
Patient History, 24
•
Reason for Visit, 27
•
Plan - Management, 28
•
Examination, 29
•
Products, 30
•
Product Setup, 31
•
Preferences, 32
•
Medication Maintenance, 35
•
Template Maintenance, 35
•
ExamWRITER Control Center, 36
•
Business Names, 37
•
Auto Letters, 37
•
Code Maintenance, 38
•
Addendum, 38
•
Equipment Interfaces, 38
•
Eyemaginations, 38
•
Other, 39
ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
OfficeMate Software Solutions announces the newest version of ExamWRITER! In
addition to resolving several known issues in previous versions of ExamWRITER,
this updated version improves upon ExamWRITER’s current robust attributes and
offers useful new features and expanded functionality. For additional information on
ExamWRITER features, training, and integration with OfficeMate, contact
OfficeMate Software Solutions at www.officemate.net or 800.942.5353.
Notes
• ExamWRITER 7.x requires the following system specifications:
−
Windows® XP Professional or Windows® 2000 Professional
for workstations
−
1024 x 768 monitor and video adapter screen resolution
For a complete list of system specifications, go to
http://www.officemate.net/PDFs/System Specifications.pdf.
• If you are upgrading from ExamWRITER 5.x to 7.x, ensure that you
have read the ExamWRITER 5.1 and 6.4 Enhancement documents
located at www.officemate.net/support_ex_resources.aspx. In order
for you to understand and use all of the new features that were
implemented in each ExamWRITER version, you must read each
version’s enhancement list.
ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
User Security
User Security
The redesigned User Security window contains the following new features:
•
Ability to assign access privileges for the following tasks:
−
Editing exam text and auto letter sequences
−
Coding exams
−
Closing and finalizing exams
−
Printing and viewing exams
−
Printing auto letters
−
Maintaining eDocuments
−
Viewing correspondence history
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User Security
•
Ability to assign full, read only, and no access privileges to specific exam
categories.
•
Ability to assign full, read only, and no access privileges to patient demographic
maintenance in the standalone version of ExamWRITER.
ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
Patient
Information
Center
Patient Information Center
The improved Patient Information Center contains the following new features:
•
Ability to view the date the patient was last dilated.
•
Ability to record historical blood pressure, pulse, pachymetry, CD ratio, and IOP
values under the Glaucoma Elements tab.
To record historical Glaucoma elements, click the Enter Hx buttons.
Note
•
You cannot record observations for blood pressure, pulse,
pachymetry, CD ratio, and IOP after clicking the Enter Hx
buttons on the Glaucoma Elements tab. To record observations
for these elements, you must be in the patient’s exam record.
Ability to delete blood pressure, pulse, pachymetry, CD ratio, and IOP values
under the Glaucoma Elements tab.
To delete Glaucoma elements, right-click on an element and click Yes.
Note
If you delete historical Glaucoma elements from the Patient
Information Center, they will also be deleted in finalized exams.
•
Ability to copy the Glaucoma element graph displayed to the clipboard and
paste it into another document, preview the printed version of the graph, and
print the graph using the three icons above the graph.
•
Ability to right-click on a Current Therapeutic Rx and refill it under the
Med/Surgical Hx tab.
•
Ability to modify the Sig and Quantity of a prescription when you refill it
through the Med/Surgical Hx tab.
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
Patient Information Center
•
Ability to quickly distinguish discontinued medications and medications to
which the patient is allergic under the Med/Surgical Hx tab.
•
Ability to mark or unmark medications as being discontinued under the
Med/Surgical Hx tab.
To mark or unmark a medication as being discontinued, right-click on the
medication in the Medication History, Medical Hx, Surgical Hx, Ocular Hx, or
Ocular Surgical Hx table and select Discontinue or Remove Discontinue.
You can also mark medications as being discontinued from the Patient Systemic
Medications and Patient Ocular Medications windows. For more information on
marking medications as being discontinued from these windows, go to Patient
History on page 24.
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
•
Patient Information Center
Ability to view spectacle lab order numbers and create lab orders for final and
alternate prescriptions under the Spectacle Rx tab. You can only create lab orders
under this tab for finalized exams (if one has not already been created).
To create a lab order for a finalized exam, find a patient with a finalized exam,
click the Patient Hx icon on the ExamWRITER Control Center, (do not click
the Patient Hx icon from within an exam), right-click on a finalized exam final
or alternate Rx, and select Create Lab Order. An addendum is created in the
finalized exam noting that you have created a lab order.
ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
•
Patient Information Center
Ability to view contact lens lab order numbers and create lab orders for final and
trial prescriptions under the Contact Lens Rx tab. You can only create lab orders
under this tab for finalized exams (if one has not already been created).
To create a lab order for a finalized exam, find a patient with a finalized exam,
click the Patient Hx icon on the ExamWRITER Control Center, (do not click
the Patient Hx icon from within an exam), right-click on a finalized exam final
or trial Rx and select Create Lab Order. An addendum is created in the
finalized exam noting that you have created a lab order.
ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
•
Patient Information Center
Ability to attach electronic documents to specific exam records.
To attach an electronic document to a specific exam record, click the
eDocuments tab in the Patient Information Center and click Add or click the
Images, Drawing and Graphic category bar on the ExamWRITER chart
window and click New. Select a document type and exam, select the Attach
Document to Exam check box (if desired), type notes in the Notes text box
(if desired), click Browse to select a document, and click OK.
•
Ability to open and edit electronic documents attached to exams from the
Patient Information Center and the ExamWRITER chart window.
To open and edit electronic documents that are attached to exams, click the
eDocuments tab in the Patient Information Center and double-click on a
document in the Patient Electronic Documents table or click the Images,
Drawing and Graphic category bar on the ExamWRITER chart window and
double-click on a document.
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
Vision/Rx
Vision/Rx
The improved Vision/Rx tab contains the following new features:
•
Ability to post charges for final soft and rigid contact lenses and final and
alternate spectacles to a fee slip in OfficeMate without creating a lab order.
To post charges without creating a lab order, record an Rx and click Post
Charges ONLY. The Rx charges are transferred to an OfficeMate fee slip
where they are automatically priced. This feature is good to use for
non-inventory items.
Note
•
In order to view the Post Charges ONLY button and post charges
without creating a lab order, you must have selected the Yes radio
buttons for the OfficeMate Interface options preferences. For
more information on these preferences, go to Preferences on page
32.
Ability to view previous contact lens orders in the Contact Lens History window.
ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
•
Vision/Rx
Ability to automatically apply vertex corrections to trial contact lens
prescriptions.
To automatically apply a vertex correction to a trial contact lens prescription,
record and save a final spectacle Rx and then copy it to the trial contact lens Rx.
Click the Vertex Correction button and the sphere and cylinder fields will
automatically be corrected if they are at or above +/- 4 diopters.
Notes
• Before you apply a vertex correction to a trial contact lens Rx,
record the vertex distance.
• Vertex corrected measurements are not rounded; therefore, you
must manually round the corrected measurements in the
Contact Lens Rx - Trial window.
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
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Vision/Rx
Completely redesigned and improved Contact Lens Rx window that includes
locations for recording the following information:
−
Tints
−
DOT (rigid lenses only)
−
Blends (rigid lenses only)
−
Seg Ht
−
Multiple base curves
−
Trial and final contact lens wear schedules
−
Trial and final contact lens replenishment schedules
−
Trial and final contact lens quantities
−
Bitoric, bifocal, and sphere rigid lenses
Notes
• If you select a rigid, single vision contact lens from the Select
Contact Lens window, you will be able to view and record rigid
sphere information. If you select a rigid, multi-focal lens from
the Select Contact Lens window, you will be able to view and
record rigid bifocal information. Appropriate Rx fields are
displayed for each lens category that you select.
• You must assign contact lenses to a lens category in order for
them to appear in the Select Contact Lens window and be
selected for an Rx.
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
•
•
Vision/Rx
Ability to view the following information in the redesigned Contact Lens Rx
window:
−
Final spectacle Rx
−
K Readings
−
Vertex distance
−
Working distance
−
Tints
Ability to automatically transfer BC, Dia, Sph, Cyl, and Axis measurements from
the Contact Lens Rx window to the Select Contact Lens window to more quickly
find appropriate contact lenses for patient prescriptions.
To more quickly find and select contact lenses, record BC, Dia, Sph, Cyl, or Axis
measurements in the Contact Lens Rx window, click the ellipse (...) next to the
OD or OS Product Name box, highlight a product name in the top part of the
window, click Search to search for a specific product with the measurements
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
Vision/Rx
you recorded, and double-click on the appropriate product details line in the
bottom part of the window to select the contact lens.
Notes
• If the contact lens product does not have any item details
recorded, clicking the Search button will yield no results in the
bottom part of the window.
• Click Clear Rx to delete the measurements from the Select
Contact Lens window and record new measurements or leave
the boxes empty.
•
Completely redesigned and improved Spectacle Rx window that includes
locations for recording the following information:
−
PDs
−
Final and alternate Rx lens product information
−
Final and alternate Rx lab order options, including add-ons and special lab
instructions
Lab order options selected in the Spectacle Rx window are transferred to
OfficeMate to enhance communication between the doctor and technical
staff.
ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
−
Final and alternate Rx notes
Rx notes recorded in the Spectacle Rx window will print on the
ExamWRITER Rx.
−
Binocular information
−
Subjective manifest Rx binocular information
−
Subjective cycloplegic Rx binocular information
ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
Vision/Rx
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
Vision/Rx
•
Ability to copy subjective spectacle cycloplegic prescriptions to final
prescriptions.
•
Ability to copy subjective spectacle manifest prescriptions to subjective
spectacle cycloplegic prescriptions.
ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
Vision/Rx
•
Expanded pupillary distance measurement grid (0.5 increments).
•
Ability to quickly notice if there are contact lens trial and final Rx notes and
spectacle final and alternate Rx notes from the ExamWRITER chart window.
ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
ExamWRITER
Editor
ExamWRITER Editor
The improved ExamWRITER Editor windows contain the following new feature:
™
Ability to customize descriptive exam text.
Note
To view your changes in the ExamWRITER chart window, you
must close and reopen ExamWRITER after you modify text in the
ExamWRITER Editor.
To customize exam text, click Tools on the ExamWRITER main window and
select Menu Editor. Click on a category and then click Text Editor in the
Exam, Report and Auto Letter Sequence Editor window. Double-click on a
sub-category to customize the exam text within the category.
Notes
• Modifying text within sub-categories does not alter check box
prompts in ExamWRITER windows; instead, it populates the
Expanded Description text box in ExamWRITER windows
with your modified sub-category text.
• Editing text within sub-categories only modifies text in current
and new exams; text modifications will not be visible in previous
exams.
ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
Patient Quick List
Double-click on a string of User’s Text, modify the text, and click Save.
Notes
• Right-click on a string of Default Text and select Copy
Default Text to copy the default text to the User’s Text.
• Click Reset CURRENT Changes to Default Text to reset
the sequences to the default settings prior to clicking Save or
Save/Exit. After you save the text, you cannot reset the
modified text back to your default text.
• Click Return to Sequence Editor to return to the Exam,
Report and Auto Letter Sequence Editor window.
Patient Quick
List
The new Patient Quick List contains the following new feature:
™
Ability to quickly view and access patient demographic and exam information
for patients who have open exams, appointments on the current day, or whose
information has been modified in the Patient Information Center or Patient
Demographics window on the current day.
To open the Patient Quick List, click the QuickList icon on the
ExamWRITER chart window anytime during an exam or click Tools and select
Show Patient Quick List on the ExamWRITER main window.
To use the Patient Quick List in the ExamWRITER main window, click on a
patient’s name and drag and drop the patient on the F2 - Find button, Last Name
text box, or First text box on the ExamWRITER Control Center to populate the
ExamWRITER Control Center with the patient’s information; or, drag and drop
ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
Patient Quick List
the patient on the Patient Hx icon to open the Patient Information Center. You
can also right-click on a patient’s name and select Patient History to modify
patient’s information, New Exam to begin creating a new exam record for the
patient, or Update Patient Room to open the Patient Room window and
select the room in the office where the patient is currently located. If the patient
in the Patient Quick List window is new, right-click on the patient’s name and
select Add Patient to add the patient to your ExamWRITER database.
Notes
• The Patient Quick List that is visible on the ExamWRITER
chart window is for viewing purposes only; you cannot modify
patient demographic information or create new exams from the
Patient Quick List in the ExamWRITER chart window.
• The HIPAA column is color coded to quickly notify you of the
status of the patient’s HIPAA documents. If the column is red,
the patient did not sign the HIPAA documents; if the column is
green, the patient read and understood the HIPAA documents;
and if the column is yellow, the patient read and modified the
HIPAA documents.
• If you want the Patient Quick List to display automatically when
you open ExamWRITER, select the Yes radio button next to
the Show Patient Quick List default system preference. For
more information on the new default ExamWRITER
preferences, go to Preferences on page 32.
• To sort the list by patient, phone number, or appointment, click
on the column headings.
• Click New to open the Patient Demographics window and add
a patient to your ExamWRITER database.
• Click Refresh to manually refresh the Quick List.
• To display patients with appointments only, select the
Appointment Only check box and click Refresh.
• Click on a patient and then click Remove to remove the patient
from the Quick List.
• To maintain a list of office room locations in the Patient Room
window, open the Customization window in OfficeMate (or
ExamWRITER, if you are a standalone user), click the List
Box Selections tab, and modify the Office Locations Entry
Field Name.
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
Patient Quick List
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
Diagnosis/Pro
cedure Coding
Diagnosis/Procedure Coding
The most recent diagnosis codes are imported into your current list of diagnosis codes
in the Customization window. None of your current diagnosis codes will be
overwritten; only new codes will be added.
The improved Diagnosis/Procedure Coding window contains the following new
features:
•
List of patient insurance carriers.
•
Ability to view only the Quick List services that you frequently use.
To view only the services that you frequently use, select the Show Quick List
check box.
•
Automatically assigns diagnosis codes for impressions recorded in an exam
record.
To view diagnosis codes that have been automatically assigned, record
impressions in an exam and click the Coding icon. The diagnosis codes
automatically appear in the Selected Diagnosis table.
Note
• To delete the diagnosis codes from the Selected Diagnosis table
and manually record the codes and modifiers, click Clear All.
• To automatically populate the Selected Diagnosis table, click
Auto Code.
• To rearrange or delete the codes in the Selected Diagnosis table,
click the arrows to the left of the table. You can move codes up
or down one row at a time, move a code to the top of the list to
make it the primary diagnosis code, or move a code to the
bottom of the list.
• Although you can select an unlimited number of diagnosis
codes in ExamWRITER, only the codes listed in the first six
rows of the Selected Diagnosis table will appear on the
ExamWRITER chart window and transfer to OfficeMate.
• If you copied forward a version 7.x exam, click Clear All and
then click Auto Code to populate the Selected Diagnosis table
with codes from the previous and new exam records.
• If you copied a version 6.4 or below exam forward, you must
re-record the impressions in the exam record in order to
automatically assign diagnosis codes in the exam record.
ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
•
Diagnosis/Procedure Coding
Ability to assign risk factors to medical decisions.
To assign risk factors, record 992xx procedure codes and click Save/Exit.
Select a risk factor from the Risk Factors window.
ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
Quick Code
Quick Code
The improved Quick Code window contains the following new feature:
™
Ability to assign risk factors to medical decisions.
To assign risk factors, click the Risk column heading and then select a risk factor
from the Risk Factors window.
Patient
History
The improved Patient History category contains the following new features:
•
New Social History window that makes recording patients’ social histories easier
and more intuitive.
To record information in the Social History window, select the check box or
appropriate radio buttons, type custom text in the Custom Text text box (if
desired), click Update List, and click Process.
ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
Patient History
•
Ability to record patients’ dispositions and orientations.
•
Ocular Family History and Systemic Family History windows allow you to
record multiple ocular and systemic histories for multiple family members.
•
Ability to denote if a patient is allergic to a specific medication in the Patient
Systemic Medications and Patient Ocular Medications windows.
ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
•
Patient History
Ability to record a medication as being discontinued in the Patient Systemic
Medications and Patient Ocular Medications windows.
To record a medication as being discontinued, select the patient medication and
click Discontinue. The medication’s status is marked as discontinued and it is
removed from the list of medications. To unmark a medication as being
discontinued, open the Patient Information Center. For more information on
unmarking medications as being discontinued, go to Patient Information Center
on page 5.
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
Reason for
Visit
Reason for Visit
The improved Reason for Visit window contains the following new features:
•
Ability to view when the Prior Records exist check box is selected from the
ExamWRITER chart window.
•
Ability to view (but not record) the last exam dates of established patients in the
Last Exam Date text box.
•
Ability to select the date of a new patient’s last eye exam in the Last Eye Exam
drop-down menu.
•
Ability to select the date of the patient’s last physical (medical) exam in the Last
physical exam text box.
•
Ability to select multiple special needs in the Special needs text box.
To select multiple special needs, left-click in the Special needs text box and use
the left button on your mouse to select multiple special needs. After you have
selected all of the patient’s special needs, right-click to insert the needs into the
text box.
ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
Plan Management
Plan - Management
The improved Plan - Management tab contains the following new features:
•
Indiana, South Carolina, and Florida state compliant medication Rx forms.
•
Redesigned and easier to read printed Rx forms that include Rx notes, PDs, lens
information, tints, add-ons, and contact lens care regimens.
ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
•
Examination
Ability to set up recall types and schedules in the Follow-Up window if
OfficeMate is also activated.
To set up recall types and schedules, click Setup Recall and select recall types
from the Recall Type drop-down menus. To change the recall date, type or
select the number of months until the next recall in the Months to Recall text
box or type or select a recall date in the Next Recall text box. Click Save to
save the new recall type and schedule in the Recall tab on the OfficeMate Patient
Demographic window.
Examination
The improved Examination tab contains the following new features:
•
Highlighted measurements in the IOP grid display the OD and OS
measurements that were used to compute the adjusted IOP. In order to view the
highlighted measurements, you must have selected Examination from the
Category drop-down menu on the Tonometry window.
•
Yellow IOP, pachymetry, CD ratio, and blood pressure/pulse Hx buttons
display the exam histories, including graphs, of these measurements when they
are clicked.
•
Expanded Special Eye Health Test selections.
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
Products
Products
The improved functionality for recording and maintaining product information
includes the following new features:
•
Redesigned Products window makes adding, editing, and viewing product
information faster and easier.
Note
• After you record or modify information in the Products and
Product Details tabs, click Save and select Save to save the
information and keep the Products window open, Save and
New to save the information and create a new product, or Save
and Exit to save the information and close the Products
window.
• You must assign contact lenses to a lens category in order for
them to appear in the Select Contact Lens window.
• You can assign two CPT codes to ophthalmic lenses by
recording a CPT code in the CPT/HCPCS Code text box in the
Products tab and in the Product Code text box in the Product
Details tab. If you assign two CPT codes to ophthalmic lenses,
the codes recorded in the Product Code text box in the Product
Details tab will override the codes in the CPT/HCPCS Code
text box in the Products tab when you add the lenses to fee slips
in OfficeMate. If you do not record a CPT code in the Product
Code text box in the Product Details tab, the code in the
CPT/HCPCS Code text box in the Products tab will appear on
fee slips in OfficeMate.
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
•
Product Setup
Product Setup
Ability to drag and drop column headings in the Products window to rearrange
column views.
The new Product Setup window contains the following new features:
•
Ability to set up barcode label options.
To set up barcode label options, click Tools on the ExamWRITER main
window, select Product Setup, click the Preferences tab, select appropriate
Barcode Label Options, and click OK.
•
Ability to set up mass changes to simplify changes in your costs and fees.
To set up mass changes, click Tools on the ExamWRITER main window, select
Product Setup, click the Mass Change tab, select appropriate Product
selection criteria and Change information, click Process Changes, and
click OK.
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
Preferences
Preferences
The improved Preferences window contains the following new features:
•
Ability to designate a default ICD9 coding and default procedure coding view
for the Diagnosis/Procedure Coding window.
•
New OfficeMate Interface option general preferences allow you to choose if you
want to automatically transfer ophthalmic lens products and add-on charges to
OfficeMate fee slips.
Notes
• If you select the Yes radio button to transfer ophthalmic lens
products to fee slips, open charges will be created in OfficeMate
after you create an OfficeMate Rx.
• If you select the Yes radio button and select a product with a
quantity of 0 in the Contact Lens Rx window, no charges will
post to an OfficeMate fee slip.
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
Preferences
•
New auto letter preferences in the Report Settings System Preference tab.
•
Additional default preferences, including the Rx expiration date for contact
lenses and eyewear, spectacle and contact lens Rx print options, default Rx view
in the Final Spectacle Rx tab, print DEA # on medication Rx, show contact lens
list in the Rx window, next appointment default, show Patient Quick List, auto
select Impression/Tx, and insert “No~exists except:” in Patient Hx.
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
Preferences
•
New Copy Options preferences allows you to choose whether or not you want
to copy notes and addendums forward into new exams.
•
New Printer Defaults tab allows you to select a default printer for printing
medical and ophthalmic prescriptions. This feature allows you to print
ophthalmic prescriptions in the optical area where patients have the opportunity
to view frames and speak with opticians, which can positively impact sales.
ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
Medication Maintenance
Medication
Maintenance
The improved Medications Maintenance window contains the following new feature:
Template
Maintenance
The improved Template Maintenance window contains the following new feature:
™
™
Ability to save default dosage and quantity measurements for medications. After
selecting a default dosage and quantity from the drop-down menus, the default
selections appear in the Quantity and Dosage columns.
Ability to copy an available template to a new template to save time creating new
templates.
To copy an existing template to a new template, click Tools on the
ExamWRITER main window toolbar, select Template Maintenance, and
click New. Select an available template, type a new template name in the
Template Name text box, and click Copy From.
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
ExamWRITER
Control
Center
ExamWRITER Control Center
The improved ExamWRITER Control Center window contains the following new
features:
•
Ability to update a patient’s office room location on the Open Charts tab.
To update a patient’s office room location on the Open Charts tab, right-click
on a patient, select Update Patient Room, select the room in the office where
the patient is located, and click Save to denote this room on the ExamWRITER
Control Center and Patient Quick List.
•
Ability to change the provider name and exam date on closed exams in the Chart
Search tab.
To change the provider name and exam date on closed exams in the Chart
Search tab, right-click on a closed exam and select Change Provider/Exam
Date to modify the patient’s provider or exam date. Select a provider from the
Current Provider drop-down menu to select a new provider for the patient.
Select an exam date from the Exam Date calendar to change the exam date.
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
Business Names
Business
Names
The improved Business Names window contains the following new feature:
Auto Letters
The improved auto letters contain the following new features
™
Separate TPA and DEA numbers.
•
Ability to print visual acuities if an Rx is not recorded.
•
Ability to choose auto letter printing preferences in the Report Settings System
Preference tab. For more information on the new auto letter printing
preferences, go to Preferences on page 32.
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
Code Maintenance
Code
Maintenance
The improved Code Maintenance windows contain the following new feature:
Addendum
The improved addendum feature in finalized exams includes the following new
feature:
™
™
Equipment
Interfaces
Eyemaginatio
ns
Ability to move items to the top or bottom of the list by clicking one of the new
arrows on the right side of the window.
Ability to date and time stamp addendums. If your security is active, you can also
stamp the name of the person recording the addendum in the finalized exam.
If you have purchased and installed the ExamWRITER equipment interface
integration and have upgraded to ExamWRITER 7.3, you will be able to interface
with the following equipment:
•
Heidelberg/HRT
•
Konan
•
Reichert Ophthalmic Instruments
•
Marco ARK-600, ARK-700A, ARK-730A, ARK-760A, ARK-530A, and
ARK-710A
•
Topcon CL100
•
EyeTel Imaging
ExamWRITER now integrates with Eyemaginations to provide customized animated
education videos to patients. After an exam is coded, click the Eyemaginations icon
to play videos specially created for the patient based on the diagnosis and procedure
codes you recorded. For more information on this new integration, contact the Sales
team at 800.269.3666 or [email protected]
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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements
Other
Other
Other enhancements include the following new features:
•
Locked exam documents under the Print icon menu so that exam content can
not be altered within a word processing program.
•
Addition of occupation and chart number on the printed exam short header.
•
Ability to renew your Annual Software Maintenance Agreement (ASMA) online
at our Web site www.officemate.net.
•
Notification when a patient’s name is changed so that the change is not saved in
error.
•
Ability to view patient HIPAA information at the top of the ExamWRITER
chart window. The HIPAA flag is color coded to quickly notify you of the status
of the patient’s HIPAA documents. If the flag is red, the patient did not sign the
HIPAA documents; if the flag is green, the patient read and understood the
HIPAA documents; and if the flag is yellow, the patient read and modified the
HIPAA documents.
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