CYO Athletic Handbook - Archdiocese of Washington

CYO Athletic Handbook - Archdiocese of Washington
TABLE OF CONTENTS
CYO Philosophy........................................... ............... 1
Message from the Director........................................... 2
Purpose of CYO Athletics ............................................ 3
Bill of Rights for Young Athletes................................... 4
Coaches Certification Program .................................... 5
Safety and Legal Responsibilities ................................ 8
Responsibility of a CYO Coach.................................... 15
General CYO Rules ..................................................... 18
General CYO Athletic Rules ........................................ 20
Eligibility....................................................................... 21
Protests........................................................................ 23
Exemptions .................................................................. 24
Registration Procedures .............................................. 25
Suggested Guidelines for Parish CYO Team Selection Process
28
Suggested Guidelines for Parish CYO Team Evaluation/Tryout Selection
Process........................................................................ 33
Office Procedures ........................................................ 36
Athletic Directory.......................................................... 36
CYO Guidelines for Gym and Field Use ...................... 37
CYO Prayer 39
edited: April 2009
CYO PHILOSOPHY
Many young people love sports. Playing sports, especially CYO sports is
something young people love to do, they come ready to participate in sports
programs. Youth ministry is reaching into the life of a young person and showing
him or her the face of God. Youth ministry is interested in the total person. It
reaches into young people's lives. Athletics are a vital and important component
of Youth Ministry. As a form of Youth Ministry, CYO Athletics is an opening to
young people's active participation in the Church. It Can be an effective influence
in the formation of a young person's Christian value system and life style.
Faith cannot be separated from our actions. The Church sponsors athletic
programs because the Gospel is meant to permeate every aspect of our lives,
not just our Sunday "religious" lives. By attentive listening and with Christian
conduct a coach, athletic director, or parent of a youth in CYO helps the young
people in CYO to reflect on the action of God in the events of his or her life.
Coaches and parents, by acting as role models Can assist young people in
finding the answers in the light of the Gospel.
As a form of Youth Ministry, CYO Athletics calls for the best of athletic values
and youth ministry in an integrated approach to the faith development of a young
person. It puts youth into a relationship with believing adults, who through words
and deeds share their faith. The church is not stepping beyond its boundaries by
sponsoring athletic programs. On the contrary, it is stepping into the lives of
young people and giving them the opportunity to discover the presence of God.
FROM THE EXECUTIVE DIRECTOR
Dear Moderators, Delegates, Coaches and Parents,
Inviting young people into full and active participation in the life of the
parish is at the heart of CYO Athletics. Fostering leadership skills, personal
development, and teamwork are key elements of sport. CYO Athletics is an
important component of Youth Ministry. Making the connection between physical
and spiritual discipline, fellowship and parish life, individual initiative and
personal faith is the goal.
The purpose of the CYO Athletic handbook is to assist individuals in understanding the
underlying philosophy and nature of CYO athletics. I hope that you will find it a valuable aide in
coordinating the athletic programs in your parish.
The Good News of the Gospel permeates all we do as members of the
Body of Christ, including the athletic programs of the CYO. As followers of Christ,
whether at work, study or leisure, we do all things with the desire to give God
glory through the good use of the gifts he has given to us.
I commend the dedication and hard work of Thom Manco, who
coordinates the CYO athletic programs of the Archdiocese his staff and all the
volunteers who make CYO possible at the parish. May God strengthen and
bless you in this important task.
Sincerely in Christ,
Ms. Deborah A. McDonald
Executive Director, OYM/CYO
Executive Directors of the Office of Youth Ministry/CYO
Rev. Msgr. Thomas B. Dade
Rev. Msgr. Edwin A. Luckett
1945 - 1950
1950 - 1954
Rev. Msgr. E. Carl Lyon
Rev. Msgr. William J. Awalt
1954 - 1957
1957 - 1979
Rev. Msgr. John J. Enzler
Rev. John T. Dakes
1979 - 1990
1990 - 1995
Rev. Leroy Fangmeyer
Rev. Msgr Barry Knestout
1995 - 2001
2001 - 2003
Ms. Deborah A. McDonald
2003 - present
CYO SPORTS
Sports, under Catholic auspices do not primarily aim towards good
sportsmanship, although this is an integral concern. CYO tries to fit athletics into
the entire framework of total Youth Ministry and Christian spiritual formation.
Producing championship teams and keeping young people occupied are not our
foremost objectives.
This booklet is not intended to be only a book of playing rules and/or a schedule
of activities. Supplemental rulebooks for each sport are published by the CYO
each year. The primary purpose of this publication is to state the philosophy and
spirit of the CYO. This handbook should be read by all coaches, delegates,
athletic directors, and moderators active in the Archdiocesan CYO Program.
PURPOSE
The purpose of CYO Athletics is to provide and promote recreational activity,
which, by its nature will lead toward the development of Christian ideals in the
youth served.
There must be a difference in CYO sports, not only in promoting good
manners and sportsmanship, but also in reaching for the spiritual ideals through
sports.
Pope Paul VI said - "So be good sportsmen, dear sons and daughters; but be
better citizens, with that equipment of virtues and qualities that make your
existence fruitful and worthy. Still more, be excellent Christians who understand
the value of life as the generous response to God, the Creator and Savior."
BILL OF RIGHTS FOR YOUNG ATHLETES
1.
Right to participate in sports.
2.
Right to participate at a level commensurate with each child's maturity and
ability.
3.
Right to have qualified adult leadership.
4.
Right to play as a child and not as an adult.
5.
Right of children to share in the leadership and decision making of their
sport participation.
6.
Right to participate in safe and healthy environments.
7.
Right to proper preparation for participation in sports.
8.
Right to an equal opportunity to strive for success.
9.
Right to be treated with dignity.
10.
Right to have fun in sports.
THE COACHES CERTIFICATION PROGRAM
ARCHDIOCESE OF WASHINGTON (ADW)
CHILD PROTECTION POLICY
Fulfilling the ADW Child Protection Policy is currently the only mandatory certification that all CYO
coaches (and all other volunteers who have substantial contact with children in CYO sports) must
obtain.
All adults age 18 and over who have substantial contact with youth (such as coordinators of youth
ministry, chaperones, youth ministry advisors, core team members, youth ministry volunteers and
catechists, coaches and scout leaders) MUST be in compliance with the Archdiocesan Child
Protection Policy.
This includes completing FBI and Maryland state background checks before
volunteering or working with children (fingerprinting is offered at three locations in
the Archdiocese; scheduling information is on the Child Protection page); reading
the Archdiocesan Child Protection Policy; and attending a three-hour, practical
child protection workshop called Protecting God’s Children (by Virtus). More
information is available on the CYO web site (www.washcyo.com) under the
link to Coach’s Certification.
1).
Finger Printing Procedures
a).
Authorization Form – this must be completed prior to being finger
printed and signed by the person who oversees the CYO program in your parish
(pastor or principal).
2).
Application
a).
Application for Employment or Volunteer Services
must be on file with the Archdiocese Personnel Office.
Please make sure you fill out all the blanks (especially Site and
Coaching) and that the form is signed by the person who oversees the CYO
program in your parish (pastor or principal).
3).
Timing Issues
a).
All employees and volunteers must be fingerprinted and have their
background check on file within fourteen (14) days of assuming a position (paid
or volunteer) within the Archdiocese of Washington.
4).
Attend an initial session of “Protecting God’s Children”
a).
Watch videos regarding sexual abuse of children and
join in discussion.
b).
Listen to the talk regarding sexual child abuse and
join in discussion.
c).
Read the Child Protection Policy Book that is provided
and fill out the form in the back of the book and send it to the proper
designate for the Archdiocese.
5).
(OPTIONAL) Take the on-line training course titled “Catholic
Coaching Essentials” and “Sport Specific Courses through the National
Center for Catholic Youth Sports found on the NCCYS website at
http://www.nccys.org/.
Due to liability insurance requirements in dealing with the youth of today; we will
enforce this rule and the rule that states all head coaches must be twenty-one
(21) years of age.
RECOMMENDED CRITERIA FOR IN- PARISH CYO COACHES
The following criteria are set forth by the CYO Office as guidelines, for Pastors,
Athletic Directors, and Youth Moderators in the selection of coaches for the
parish. If the CYO program is to be more than a recreational program, and if it is
to further the lives of young children and teenagers towards mature Christian
Catholic adulthood, the selection of coaches becomes paramount to its success.
Please consider the following criteria carefully in choosing your coaches. The
goals and objectives of the CYO depend on it.
1.
CYO coaches must be people of faith. They should be actively seeking a
closer relationship with Jesus and a better understanding of His teachings.
2.
A CYO coach must be willing to share his faith at appropriate times with
his/her players through the spoken word, good example, loving actions, and
prayer.
3.
The CYO coach must have a deep commitment to the Church, its leaders,
and its people.
4.
Though it is not mandatory that CYO coaches be Catholic, it is strongly
recommended that Sunday Mass attendance, involvement in parish
activities other than athletics, and a good family life be a part of the regular
life style of our coaches.
5.
The CYO coach must see himself/herself as a Youth Minister involved in a
process which challenges, enhances, enlightens, and strengthens.
6.
The CYO coach must see beyond the immediacy of victories and defeats.
He/she is able to see success as something more than a final score or
team record.
7.
The CYO coach must have an inherent love for children which always puts
the individual child and his/her welfare above victory or defeat.
SAFETY AND LEGAL RESPONSIBILITIES FOR YOUTH VOLUNTEERS
This policy statement lists the duties and legal responsibilities of adult volunteers
who work with youth groups and/or activities sponsored by the Office of Youth
Ministry/Catholic Youth Organization of the Archdiocese of Washington.
TRANSPORTATION
The transportation of all participants involved in OYM/CYO activities is to be
given serious consideration by all coaches and moderators in the Archdiocese.
For example, only an adult (a person twenty-one (21) years or older) should be
the appointed driver in all OYM/CYO sponsored activities. An adult known to be
an unsafe driver (i.e., having several moving violations) should not be given the
responsibility of transporting OYM/CYO participants. If the driver does not carry
full automobile insurance, he/she should not be made the responsible driver.
Another issue of great importance is the safety of the vehicle. If it is known to be
unsafe, the vehicle should not be used for transportation. The size of the vehicle
for the number of participants is very important. Vehicles should not be
overloaded! If at all possible, each passenger should have access to, and use, a
seat belt. When driving to and from events, members of groups should travel
together in order to have assistance available in the event someone encounters
a problem.
Vehicles owned by a Parish (not a priest) are insured by the Archdiocese. If
authorized for official CYO business, personally owned vehicles driven by the
owner for CYO functions are insured by the owner as the primary coverage and
by the Archdiocese for excess insurance coverage. Personally owned vehicles
not driven by the owner may not be used for transportation to CYO functions.
Commercial vehicles (company-owned cars, vans, trucks, etc.) may not be used
for transportation to CYO functions.
EQUIPMENT
All equipment used must be kept in good working condition. Further, equipment
must also be fitted and used properly. Equipment designed for another purpose
should not be used improperly (i.e., using a chair as a ladder). All equipment,
whether it’s used for an athletic event or any other CYO/OYM activity, must be
kept in good repair or the personal safety of those using it is compromised. In
addition, all fields, gyms, and other facilities should be kept in acceptable
condition to insure a safe environment for all participants. In football all helmets
MUST be carrying the NOCSAE stamp of approval.
Inspection of Facilities: Another important aspect of insuring the safety of CYO
contestants is a rigid inspection of the facilities and/or grounds to be used for the
event. A room, gym or field with potential hazards should not be used and the
problem should be reported to the proper authority as soon as possible which
includes the athletic director or pastor. If no action is taken in a reasonable time,
it should be reported to the OYM/CYO.
CHOOSING COACHES AND VOLUNTEERS
The choosing of coaches and volunteers is a difficult process because the
choices are made from volunteers having a variety of experiences and
qualifications. One important guideline is that head coaches be at least
twenty-one (21) years of age and assistant coaches be at least eighteen (18)
years of age.
In the sports programs, all coaches should have taken and passed the Coaches
Certification course sponsored by the OYM/CYO Office. Coaches are also
expected to take a CPR course if at all possible.
Chaperons: Choosing qualified chaperons for OYM/CYO events is extremely
important. Chaperons should be at least twenty-one (21) years of age. The
chaperons should be the eyes and ears of the person running the event.
Problems or difficulties outside of the event or game itself; should be handled by
the chaperon. It is crucial, therefore, that chaperons be chosen carefully and that
they be fully familiar with all regulations and rules pertaining to the facility as well
as the event.
SUPERVISION
During all programs and practices an adult should be overseeing the activities of
the youths assigned to his/her care. The adult in charge should give the same
care and attention to the youths as they would receive at home. Further, the
moderator, coach or responsible adult should remain after the event until all
participants have been picked-up by an authorized individual.
PARENTAL CONSENT
Parental consent is necessary for all participants in OYM/CYO activities. A
youngster may not participate in any OYM/CYO sponsored activity without
written permission from a parent or guardian. Consent forms should be provided
for all activities and programs for all youth eighteen (18) years and younger. It is
also necessary to inform the parent or guardian to pick up his/her child
immediately following a practice, meeting, game or any other gathering. The
moderator, coach or responsible adult should remain after the event until all
participants have been picked up. The importance of this matter cannot be
stressed enough. It is the responsibility of the coaches and moderators to inform
each parent or guardian clearly regarding all details.
PROPER INSTRUCTION
Proper instruction on the part of moderators and coaches regarding safety
procedures is essential to the personal well being of all participants in OYM/CYO
activities. The proper methods for using equipment and adhering to OYM/CYO
rules; is also of primary importance to the safety of all participants. Training
programs sponsored by the parish and the Archdiocese are strongly encouraged
to insure proper procedures for all programs.
THE INJURED YOUTH
Of the several million youth injured in sports programs each year, approximately
80% are initially seen and given first aid by a coach or adult volunteer.
Unfortunately, less than half of these adult volunteers have had athletic first aid
instruction. The purpose of this section is to help prevent athletic injuries and to
deal with them effectively when they occur.
Before youngsters participate in youth activities, they must be in good health.
Therefore, each youngster should have a medical examination before the season
begins. The exact nature of this examination will vary depending on the age of
the athlete and the sport involved. The yearly examination most youngsters
receive will be enough for many sports. Most doctors will be happy to provide a
note stating the health of the individual. For some sports, a specific
pre-participation examination may be required with special forms and parental
permission slips. The exact type of examination athletes need is best decided by
the sponsoring youth organization with appropriate consultation from physicians.
If a team travels, parental permission is necessary for the care of the child in
case of emergency. Doctors cannot treat an injured child without parental
permission.
Athletes who are ill should not be certified to play in sports, until, they are cleared
by their physician. Minor colds may not be a reason to withhold an athlete, but
fever, vomiting, diarrhea, muscle aches, or other serious illness should be.
Allowing sick athletes to participate may well prolong their illness or even make it
worse.
FIRST AID
It is important to have a well thought-out "game-plan" for dealing with injuries.
Coaches should have a first aid kit. They should know where the nearest phone
is and how to get an ambulance. They should know first aid and who to send for
if help or assistance is needed to attend an injured player. The middle of an
emergency is no time to realize you do not know who or how to call for help.
Before the season begins, coaches should:
A.
Have parental permission forms for medical attention if necessary.
B.
Have a supply of the proper change, in order to use a pay phone in case
of an emergency.
C.
Obtain the telephone numbers for the emergency services in your
community and put them in your first aid kit
D.
Discuss your emergency plan with your assistant coaches and your
athletes so everyone knows what to do.
E.
Inventory the first-aid kit upon receipt and plan to add more band aids and
other items which will be needed more frequently, especially cold packs.
F.
Make provisions to have drinking water available during events held in hot
weather.
Transporting an Injured Participant:
Transporting injured athletes may not present much of a problem. They may be
running around, howling, and holding a stepped-on finger. Athletes with more
serious injuries, however, or with minor injuries of the lower extremities may need
assistance in getting to a medical facility. If there is any doubt about the
seriousness of the injury or how to transport the athlete correctly, WAIT for
professional medical help to arrive. Unstable fractures and especially head, neck,
and back injuries require special training and equipment for proper transport.
DO NOT move an athlete with a serious head injury or suspected neck or back
injury! Improper transport can result in a more serious injury... perhaps
permanent paralysis.
Do not move an athlete with a fracture unless it has been splinted first. Again, if
there is uncertainty about how to do this, wait for qualified help. If an athlete has
a minor injury to a lower limb, he/she can usually be carried or helped by
teammates under proper direction. Be sure the recruited help is strong enough
for the job. Never allow athletes to attend an injured player or help in any way
unless the helper has had specific instruction to do so. Injured players are the
coach's responsibility, not the other athletes. Make sure everyone on the team
understands this.
RESPONSIBILITY OF A CYO COACH
TO GOD
To teach his/her players to develop positive attitudes towards their opponents
and to see Christ in one another.
To teach his/her players to acknowledge that their talent comes from God.
To set example by leading his/her team in prayer before the game and in
thanksgiving after the contest.
To
set an example by worship ping with the members of his/her team during
the course of the season and continuing to practice his/her religion
throughout the year.
TO HIMSELF
To realize that a coach's actions speak louder than his/her words. At all times,
the coach must be the master of the situation and not let the situation
master him/her.
To realize that sportsmanship is contagious. It is difficult for spectators to boo
and hiss when they see the coach behaving with dignity, courtesy, and
good manners toward the opponents and officials.
To set a good example in his/her dress, his/her speech, and his/her actions. It
is impossible for a coach to be a "do as I say but not as I do" individual.
To constantly strive to improve his/her knowledge and technique by attending
clinics, making use of professional literature, and pursuing advanced
study.
TO THE PARISH
To assure the parish that he/she will provide equal opportunity for
participation to all who indicate the desire to play.
To inform the parish of the necessity of safety measures regarding physical
examinations, proper and sufficient equipment, transportation, and adequate
supervision during contests.
TO THE PLAYER
To be primarily responsible for the health, physical well-being, safety, and
development of values, character and leadership.
To establish high standards of conduct and behavior and to tolerate nothing
else. These high standards of the team, the parish, and the coach cannot
be compromised in order to win.
To establish the tradition of good sportsmanship as a prime objective of
everyone. The coach should never criticize a player publicly, or in the
presence of the team.
TO THE PARENT
To assure the parent that he is primarily concerned with the safety and
protection of his/her child.
To assure the parent that he is vitally interested in the development of the
child as an individual, and as a team member.
To inform the parent that he/she should refrain from interfering during practice
or contests.
TO THE OPPONENTS
To endeavor to establish the best of relationships with the other team,
regardless of the degree of rivalry.
To insist that his/her team shake hands with their opponents before the
contest and behave with courtesy at all times.
To
To
To
set the example of good sportsmanship by having the opposing coach and
team publicly demonstrate their mutual good will at the end of the game.
set the example of good manners by having the winning coach and team
make the initial overture.
never embarrass a colleague by deliberately running up a score.
TO THE OFFICIALS
To be business-like at all times in dealing with officials. The coach must have
self-control and sufficient emotional stability to realize that the official sees
the play through impartial and unbiased eyes.
To maintain a clear understanding regarding the procedure to be followed in
an on-the-spot interpretation, if it is necessary.
To refrain from any criticism of the officials at the end of the contest and
address his/her comments to the Officials Association through the CYO
Athletic Director.
To never direct criticism of the officials to
TO THE SPECTATORS
To set the climate of behavior for the spectators.
To demonstrate, through his/her own behavior, that he/she values selfrestraint, fair-play, and sportsmanlike conduct, while in no way lessening
the importance of his/her team's winning the contest.
To assume responsibility for the conduct of the followers of his/her team and
to exert every effort to assure their proper and sportsmanlike behavior.
GENERAL CYO RULES
1.
"CUTTING" IS NOT ALLOWED in any CYO program. The emphasis in
CYO is participation. Every effort, that is economically feasible, must be made
to ensure participation for each child who comes out for the sport.
a. All eligible participants are to be invited to participate on your team.
b. Registrations need to have defined and reasonable open and close
dates.
c. All players who have registered and paid on time are to be placed on a
team you are able to field.
d. Players who missed the registration deadlines do not have to be place
on your team.
e. Teams that do not have enough players to form a team may extend the
deadline or try to sign-up elibible players on an individual basis.
f. Players who become problem issues may be removed from your team,
but such removal must be submitted in writing and signed by the coach
& parish athletic director. The player may only be removed with the
consent of the OYM/CYO after review.
2.
SPORTSMANSHIP is the keynote of any athletic program. It is more
important than winning. Our program depends on it, and we should never lose
sight of the fact that we are organized primarily to develop Catholic leaders and
to set a good example, while maintaining a competitive spirit.
3.
UNSPORTSMANLIKE CONDUCT as determined by the CYO Office Staff
may be grounds for probation, suspension, or removal of the coach, forfeiture of
the game, and/or other penalties (See Rule I, Coaches Conduct). Every effort
should be made to keep from "running up the score or embarrassing an
opponent". (See also the Supplemental Rules for your particular sport). This is in
direct conflict with the goals of the CYO.
4.
SPECTATORS must be kept under control by the coach. The
razzing of the officials, opponents, and coaches must be prevented.
Insulting remarks made by spectators, coaches, or players to any opponent or
official in the program (either the game officials or the CYO representative) will
be reported to the CYO Office. Each coach and moderator should do his/her
utmost to foster a sportsmanlike influence among the participants.
5.
ALCOHOLIC BEVERAGES, BEER, WINE, MARIJUANA, AND OTHER
ILLEGAL DRUGS are forbidden at CYO game sites. This rule extends to all
parking lots and other church or public grounds. This will be cause for immediate
suspension of the participant from the CYO Program.
6.
SMOKING is not permitted at any time in any building which the CYO
uses. If the coach or spectator needs to smoke, they must leave the building or
go to the designated smoking area. Additionally, proper coaching etiquette
precludes smoking while in direct contact with players, or during the game itself,
at the game sites or in practice situations.
7.
SUPERVISION of team members by an adult is required if they come
early or stay later than their scheduled game time. (In case of injury, the local
hospital may refuse admission to any youth not accompanied by someone
twenty-one (21) years of age or older.).
8.
PHYSICAL EXAMINATIONS should be required of all players by each
parish before they are allowed to participate in CYO sports activities.
9.
KNOWLEDGE OF RULES is the responsibility of each coach. Each coach
should make a special effort to master the rules for the sport he/she is coaching.
Rules governing protests, eligibility, registration, etc. will be STRICTLY enforced.
10.
SPONSORSHIP OF PARISH TEAMS Sponsorship will be allowed with
the following restrictions:
A.
Teams may have the sponsor's name on the back of their game
uniforms as long as the letters do not exceed four (4) inches in height. The
parish/school name must be prominently displayed on the front of the
game uniforms.
B.
The CYO places no size restrictions, regarding a sponsor's name
on warm-up suits, jackets, or sweat suits that are worn over the game
uniforms but not worn during the game or competition itself.
C.
The sponsor must be approved by the pastor of the parish and the
OYM/CYO Office. The approval of both must be in writing and on file in the CYO
Office.
GENERAL CYO ATHLETIC RULES
Coaches Conduct
1.
PROBATION - A coach may be put on probation by the CYO Office at any
time. Cause may include, but is not limited to: abusive language, poor
sportsmanship, running up a score, inability to control his/her team and/or the
spectators and ejection from a CYO game.
2.
SUSPENSION - A coach may be put on suspension by the CYO Office at
any time. If a coach on probation does not improve his conduct, he/she will be
suspended immediately until a hearing can be conducted. The coach will be
given every opportunity to justify his conduct. The length of the suspension will
depend on the action involved.
3.
PERMANENT EXPULSION - Incidents involving conduct of a
serious nature could result in permanent expulsion from CYO
coaching and possibly result in criminal charges being brought
against the coach. Examples would include but not be limited to the
following:
A.
Drinking or using drugs during practices, or on the way to, from, or
at games.
B.
Knowingly allowing players to drink or use drugs during
practices, or on the way to, from, or at games.
C.
Reckless or careless driving to and from games.
D.
Physical abuse of players, spectators, or referees
during a
game (starting a fight, hitting or punching an opponent, coach, or referee).
4.
A coach suspended in a season who, after returning to his team, breaks
another rule, which would warrant suspension, will be expelled from coaching in
the CYO.
In all areas of Rule I, the coach will be notified in writing, and can appeal
this action within thirty (30) days. A copy of the notification will be sent to
the appropriate pastor.
Eligibility
1.
In all leagues, any baptized Catholic child, or non-Catholic child
attending a Catholic school is eligible to participate. A non-Catholic child
attending a Catholic school, must play for the school he/she is attending; unless
they do not field a CYO team in his/her age division.
2.
If neither the parish nor the school has a team in his/her age division, a
player may play for the next closest parish that has a team in his/her age
division after getting approval from the CYO Office. A player playing with another
parish due to the above circumstance, must be treated as any other player from
that parish. The only distinction allowed is a moderate increase in the parish
participation fee.
3.
A player who moves or changes schools or parishes during a CYO sports
season will only remain eligible with the team he/she registered with originally.
4.
No player may play in two divisions of the same sport. No girls are
permitted on boys' teams and no boys are permitted on girls' teams .(Not
applicable to Cadet 1 Soccer)
5.
All ninth (9th) graders; in middle school, junior high school, or high school,
who play for their high school’s varsity, junior varsity, or freshman team is not
eligible to compete in the CYO program in that sport during the school year.
All eighth (8th) graders; in middle school, junior high school, or high school,
who play for their school’s varsity team and that team consists of or can consist
of players in grades 9 – 12 are ineligible to compete in the CYO program in that
sport during the school year.
6.
The burden of responsibility for a player's eligibility rests with the Coaches,
Delegates, and Moderators in each parish.
7.
Eligibility is verified by submitting a copy of a Catholic Baptismal certificate
for Catholic children or a letter, on school letterhead, signed by the principal for
non-Catholic children attending Catholic school. A verified Baptismal certificate is
good for life. The school letter must be submitted each school year.
8.
ANY EXCEPTIONS TO THE ABOVE RULES MUST BE APPROVED BY
THE CYO. (See Rule V, of this Handbook).
These eligibility rules are for all sports. Refer to the supplemental rulebooks for
each sport for additional eligibility requirements. Please read all eligibility rules in
this booklet and in the supplemental books for each sport carefully, so that no
misunderstandings about eligibility will come up throughout the year.
Protests
1.
Protests based on CYO rule violations are to be filed or postmarked with
the CYO Office in writing within seventy-two (72) hours following termination of a
league game being protested.
2.
All facts must be clearly stated. Information should include the site, date,
full names of both teams, time of the game when the protest occurred, names of
the officials, the specific rule protested, and the particulars of the incident.
3.
No protest will be considered unless it contains the signature of the Head
Coach, the Delegate, and the Athletic Director or Youth Moderator.
4.
No protest will be considered unless it is accompanied by a fifty
($50.00) dollar fee. If the protest is upheld the fee will be returned.
5.
The protest is to be mailed or delivered to the Catholic Youth Organization
Office in the Office of Youth Ministry. Attention: Director of CYO Activities.
6.
Whenever a matter of protest arises during a game, the coach of the team
making the protest, must make an announcement to the Game Officials and
opposing head coach as follows:
A. BASKETBALL B. BASEBALL/SOFTBALL C. SOCCER D. TRACK -
On the next dead ball
Before the next pitch
On the next dead ball
At the conclusion of the event
7.
At the time the protest is made it must be noted on the official score sheet
(if applicable) and on the officials game card.
8.
In order to assure the continuance of play the decision of the referee or
umpire shall be final. On questions of interpretation of rules or laws of the game;
a protest may be made, but the officials' decisions must be accepted while the
game is in progress.
9.
An Official's judgment is not grounds for Protest.
10.
The decision of the protest may be appealed, in writing, directly to the
CYO Executive Director, c/o the CYO Offices. The appeal must be postmarked
within thirty-six (36) hours of the original denial and must be submitted with an
additional fifty ($50.00) dollar fee.
Inclement Weather Policy
Since each sport has a different number of divisions, districts, and play-off
(tournament) procedures; it is imperative that the athletic directors, delegates,
and coaches are aware of the inclement weather policy for each individual sport.
Please read your supplemental rule books so that there will be no
misunderstanding regarding make-up games for regular season and play-offs.
Exemptions
1.
Player exemptions to CYO Eligibility Rules are to be submitted in writing to
the CYO Office. Please refer to the Supplemental Rules for exact dates for each
sport.
2.
No request will be considered unless it contains the signature of the Head
Coach, the Parent of the child, the Delegate, and the Athletic Director or Youth
Moderator.
3.
All facts must be clearly stated. Information should include the sport and
team involved, the full name of the player, date of birth, grade, athletic ability, and
the specific CYO rule for which the exemption applies.
4.
Exemption requests must contain in detail the reason why the
committee should allow an otherwise ineligible player to participate.
EXEMPTIONS WILL ONLY BE ALLOWED IN UNUSUAL SITUATIONS, ALL
COACHES SHOULD BE VERY CAREFUL TO EXPLAIN THIS TO PLAYERS
AND PARENTS INVOLVED.
INDIVIDUAL AND TEAM REGISTRATION PROCEDURES
Team Registration
To enter a team in the CYO League, a parish MUST submit a “blue” team
registration card; listing the parish, the year, the sport, the division, the coach’s
name with phone numbers and e-mail address. Deadlines for blue cards are
indicated on the CYO calendar, well in advance of the particular sport’s season.
The team franchise fee must accompany the blue card or they will not be
accepted.
This procedure will allow the CYO staff enough time to properly prepare league
schedules.
Blue cards are available through the OYM/CYO office. Registration will not be
done over the phone.
Individual Participant Registration
The CYO provides a specific form that each participant must fill out to participate
in CYO athletics. The registration form is only required once per school year for
each participant. The form is divided into two parts, each of which must be filled
out completely. The top portion is a three-part medical emergency form (for the
three CYO athletic seasons) and is for the parish CYO to keep and give to the inseason coach in case of a medical emergency. The lower portion is the player
registration and limitation of liability form. This comes to the CYO office at the
time of team roster turn-in. The registration card must be signed; by the parent,
the guardian, or the custodian of the child in two places. The lower portion also
requires the participant’s social security number. The CYO uses the social
security number strictly as a computer identification number and for no other
purpose. Participants will not be allowed to participate unless the form is
COMPLETELY and PROPERLY filled out before turning it into the CYO Office.
The OYM/CYO suggests that each parish hold its own registration, and have
participants bring in birth and/or baptismal certificates to verify information listed
on the Player Registration Form.
Team Rosters
The coach and/or parish representative will turn in all rosters on the date
specified for their sport. All rosters must be printed or typed. Rosters MUST
contain all the necessary information, if not they will be returned. Players should
be listed on the roster alphabetically by last name. Please use the three part
roster forms provided by the OYM/CYO; this will allow the parish to keep the pink
copy for their records and the OYM/CYO can keep the white and yellow copies
for their records. All player registration forms MUST be turned in at this time.
Only those participants whose forms are submitted to the OYM/CYO office and
who are listed on the official roster are eligible to play. Registration cannot be
done through the mail.
Each sport will be given a roster deadline/closeout date. This will be the last day
on which a player may be added to the team roster. A maximum of two (2)
additional players may be added after the original roster turn-in date. After the
deadline/closeout date, rosters will be closed and no other name can be added.
WITH THE ADVENT OF ON-LINE REGISTRATION FOR THE 2004—2005 CYO
BASKETBALL SEASON . THE SECTION ON INDIVIDUAL AND TEAM
REGISTRATION PROCEDURES WILL BE UP-DATED.
ONCE THE OYM / CYO GOES TO THE ON-LINE REGISTRATION
PROCEDURE, THERE WILL BE NO FURTHER USE OF INDIVIDUAL
REGISTRATION FORMS OR A NEED TO SUPPLY SOCIAL SECURITY
NUMBERS.
RULES FOR THE PARISH CYO TEAM SELECTION PROCESS
The CYO is one of the few leagues that has a structure that provides two (2) skill
levels of competition in each age group. The exception being the Cadet and
Rookie age group (due to the children's young age and newness to the game)
and the High School age group (due to the number of participants).
This was done to balance the age-old debate of participation versus competition.
This was not done to separate the teams by grade. With two levels of play in
the major age groups this allows both sides of the debate a measure of
satisfaction. It allows the skilled children to play in a competitive environment
and it allows the lesser skilled children to play in a less competitive environment.
Unfortunately, over the years a misconception has developed over the intent of
having different divisions within a two-grade age group. In some parishes the
conception has been that the teams should be divided along grade levels and
that children should be allowed to play with their “friends/class-mates”; the
inference here is that they should not have or be allowed to develop friendships
with children in different grades. Another reason for this type of division is that it
affords the parish a quick and less controversial team selection process. This
does a disservice for the skilled players as well as the lesser skilled players.
That was not the intent of the CYO. By dividing teams by grades it puts some
teams on an "uneven playing field" and at a distinct disadvantage. More
importantly it puts some children in a competitive environment that they are not
equipped to handle; either skill wise or emotionally. It also puts both the skilled
and less skilled children in an
environment where they can become frustrated and discouraged.
The problem that most often arises in separating the children by skills is finding
an objective system of evaluating talent; we think we have some good
suggestions on the succeeding pages.
CYO Age
Category
CYO Division
Varsity
Varsity
Mid-Atlantic
Tournament
Eligible Age
14-under
14-under
Eligible Grade
8th-below
8th-below
Original / Current 1. Better skilled
2. More
Intention
experienced
3. Dedicated to
improvement
Developed
8th grade league
Misconception
CYO Age
Junior Varsity
Category
CYO Division
Tournament
1. Lesser skilled
2. Less
experienced
3. Social
involvement
7th grade league
Junior Varsity
Non-Tournament
Eligible Age
12-under
12-under
Eligible Grade
6th-below
6th-below
Original / Current 1. Better skilled
2. More
Intention
experienced
3. Dedicated to
improvement
Developed
6th grade league
Misconception
1. Lesser skilled
2. Less
experienced
3. Social
involvement
5th grade league
The following is an excerpt from the CYO Supplemental Basketball Rule Book
and comparable rules are found in all CYO Supplemental Athletic Rule Books for
the various sports offered by the CYO...
The following are the different divisions for each league:
SENIOR
Mid-Atlantic
INTERMEDIATE
Mid-Atlantic (boys only)
VARSITY
Mid-Atlantic, Tournament
JUNIOR VARSITY
Tournament, Non-Tournament
ROOKIE
Non-Tournement
NON-TOURNAMENT DIVISION
There are NO trophies, awards, or championships in this division. This division is
for children who have never participated in the sport before, or who have one
year experience or less. This gives the child an opportunity to learn the game in a
low-key, no-pressure to win atmosphere.
TOURNAMENT DIVISION
A team trophy will be awarded to the post- season double elimination tournament
winner. All teams in each section qualify for the post-season tournament. In the
Junior Varsity Leagues, this division is for children who have some experience
with the game, and those with average or better ability. In the Varsity Leagues,
this division is for a parish's second or third team.
MID-ATLANTIC DIVISION
A team trophy and individual player trophies will be awarded to the winner and
second place team of the post-season single elimination city wide play-off. This
division is the championship division, for the better ball players. Top flight
competition where a team's regular season record determines its play-off status.
Play-offs determine the Archdiocesan champions, who will represent Washington
in the Inter-Diocesan competition for the Mid-Atlantic Championship....
In any age group where there is more than one division, a parish MUST
enter a team in the HIGHER division before entering a team in the
lower division. At the Varsity level and at the Junior Varsity level SECOND
teams from a parish may be entered in either division. A second higher
level team must be entered before a third lower level team can be entered.
The last paragraph of the rules was implemented to prevent teams
from "playing down" in leagues where they do not belong for the
sake of "winning a championship."
Once a parish has determined how many children are going to be in each age
group and based on the aforementioned rules the following is suggested...
VARSITY AGE GROUP (7th & 8TH GRADE)
Selection
Mix grades and have a try-out (evaluation)
Mid-Atlantic
Soccer
14 - 15 best players on this team
Basketball 10 - 12 best players on this team
Baseball
13 - 15 best players on this team
Softball
13 - 15 best players on this team
If there are two (2) Mid-Atlantic teams, there should be an "A" team with the best
players and a "B" team with the next best players.
Tournament
Basketball 10 - 12 second best players on this team
If there are two (2) or more Tournament teams, there should be an even
distribution of the talent pool between the teams. There must be a second MidAtlantic team before a parish may enter a third tournament in this age group.
JUNIOR VARSITY AGE GROUP (5th & 6TH GRADE)
Selection
Mix grades and have a try-out (evaluation)
Mid-Atlantic / Tournament
Soccer
14 - 15 best players on this team
Basketball 10 - 12 best players on this team
Baseball
13 - 15 best players on this team
Softball
13 - 15 best players on this team
If there are two (2) or more Tournament teams there should be an “A” team with
the best players and a “B” team with the next best players.
Non-Tournament
Basketball 10 - 12 second best players on this team
If there are two (2) or more Non-Tournament teams there should be an even
distribution of the talent pool between the teams.
ROOKIE AGE GROUP (3rd & 4TH GRADE)
Selection
Mix grades and have an evaluation
Non-Tournament
If there are two (2) or more Non-Tournament teams there should be an even
distribution of the talent pool between the teams.
SUGGESTED GUIDELINES FOR THE PARISH CYO TEAM EVALUATION /
TRY OUT PROCESS
Due to the numerous telephone calls, letters, and meetings, the CYO Office of
the Archdiocese of Washington has decided to issue the following suggested
guidelines. If your parish is going to conduct evaluations/tryouts the following
method should be followed as closely as possible to alleviate problems
surrounding the results of this process.
1).
The key, to any and all parish CYO functions, is communication. Make
sure that the process has been thoroughly thought out and has been
communicated to the children and their parents, far enough in advance
of the process, so that all questions can be answered. The process
should be done fairly, objectively, and consistently. It may be a process in
which everyone might not agree with the results of the process; but no one
should be able to dispute the process, itself.
2).
All children in the age group that is being evaluated must be present at the
time of the evaluation/ tryout:.
Junior Varsity
Varsity
Sixth (6th) and below
Eighth (8th) and below
In other words it is a mandatory evaluation for every child in each
age group. This will not only allow you to select the Tournament or MidAtlantic teams but it will also allow you to distribute the talent evenly on
the remaining teams if there is more than one. Even if there is to be only
two (2) teams in an age group, everyone should be at the evaluation
/tryout.
3).
All of the coaches of all of the teams that are to be formed from this
evaluation/tryout should be involved in the process. The delegate &
commissioner should guide the evaluation/tryout along with one other
member of the parish CYO board, athletic committee, or whatever
governing panel your parish has in place.
4).
Do not allow exceptions, unless they are absolutely necessary. This
means do not allow exceptions before the evaluation/tryout or after the
evaluation/tryout. The minute you allow an exception for a parent coach,
a car pool, siblings, etc. you have now left yourself open for more
problems, which then renders your process useless.
5).
The evaluation/tryout process does not make anyone unchristian. It is
merely an extension of the academic process; of placing children on their
proper levels of ability, in the parish athletic program. If CYO boards have
been empowered by the parishioners to run their CYO athletic programs,
then the parents must be willing to abide by the processes the
elected/appointed governing bodies put in place.
6).
If you are attempting to change from a one grade team selection process
or some other hybrid process to an evaluation/tryout process; you must
use at least a three (3) year test period in order to judge whether this
process is going to work in your parish. Any form of change over is going
to have some problems especially in the first year.
We are not saying this process works for everyone, but if you do attempt an
evaluation/tryout process please follow the above guidelines which we hope will
alleviate some of your post-evaluation/tryout problems.
RULES FOR INDIVIDUAL SPORTS
Suggested rule changes for individual sports are to be submitted, in writing, to
the CYO Office by the deadline date (see calendar) set by the Director of CYO
Programs. These suggested rule changes, are reviewed by the CYO Office and
then presented to the parish delegates (commissioners) for a vote. Only parishes
in attendance at the meeting can vote and only one vote per parish. It is strongly
recommended that all coaches work through their delegate (commissioner) when
dealing with the CYO Office regarding complaints or problems.
OFFICE PROCEDURES
All coaches should make every effort to contact their delegates to solve problems
that occur in individual parish programs. In normal circumstances, if the parish
delegate is not able to answer the question, the delegate should call the office.
Only when a delegate cannot be reached should a coach call the office. When
calling the office, please identify yourself, and the nature of your business; the
CYO staff will make every effort to assist you.
ALL ATHLETIC CORRESPONDENCE SHOULD BE
ADDRESSED TO:
The Catholic Youth Organization
145 Taylor Street, N.E.
P.O. Box 29260
Washington, D.C. 20017 - 0260
OFFICE HOURS: Monday - Friday
9:00 AM - 5:00 PM
OFFICE PHONES & EMAIL
Receptionist
WEATHER LINE
Mike Bond
Fax
202 - 281 – 2460
202 - 281 – 2464
202 - 281 – 2465
202 - 281 – 2470
[email protected]
OYM/CYO Web Site www.washcyo.com
TO REPORT SCORES CALL
[email protected]
FOR INCLEMENT WEATHER CONDITIONS CALL
202 – 281 - 2464 ext. 1
(This private number is FOR COACHES ONLY!)
DO NOT GIVE IT TO PLAYERS!!!
DEBORAH A. MC DONALD
PEGGU SEWELL
KEVIN E. DONOGHUE
Executive Director
CYO Board Athletic Committee
Chairperson
Director of CYO Athletics
IF THERE ARE ANY QUESTIONS OR DISPUTES CONCERNING THE
INTERPRETATION OF THE CYO RULES OR ANY MATTER NOT COVERED
IN THE CYO HANDBOOK OR SUPPLEMENTAL RULES, THE EXECUTIVE
DIRECTOR WILL HAVE THE POWER AND RESPONSIBILITY TO MAKE THE
FINAL DECISION.
CYO GUIDELINES FOR GYMNASIUM & FIELD USE
NINE STEPS TO GREAT PRACTICES AND FANTASTIC GAMES
1.
BE THERE TO GREET YOUR TEAM: This gives you time to go over your
game strategy and ensure that the team members have adult supervision. Make
sure the parents know they cannot leave their children until you arrive. Ask
parents not to drop off brothers and sisters because there is not adequate
supervision.
2.
DO NOT ARRIVE TOO EARLY: Arriving early does not mean
starting early, since frequently there is another game before yours or the
gymnasium/field is being used by someone other
than the CYO. Please do
not enter the gymnasium or use the
field until the previous group has left.
Wait quietly on the sidelines, in the hall or in the parking lot. If the previous
group or game does run over their time, then wait until they are done
and
give us a call on the next working day.
3.
LEAVE ON TIME: Frequently games are scheduled back to back and
other non-CYO activates are scheduled back to back. Please be considerate of
others, do not stay past your ending
time.
4.
ONE TEAM/ACTIVITY TOO MANY: On rare occasions the gym/ field is
double book either by the CYO office, the school,
or the county. If this
happens peacefully decide who should be
there and call us on the next
working day. We will work it out.
5.
BE A GOOD GUEST: Stay in the area that the CYO has
rented for
your use. Do not wander into other areas of the gym/ field. Do not use
equipment that belongs to our hosts.
6.
MONITOR SIBLINGS: Make sure your children who are not playing are
properly supervised. Do not let them wander in the
hallways, sit on stages,
climb on closed bleachers, climb on or use equipment that does not belong to
the CYO in gyms and on fields. (rebounders, portable baskets, batting cages
etc.).
7.
CLEAN UP: Help keep the gym/field clean - make sure all trash is picked
up. Remember no soda or food is allowed in most gymnasiums.
8.
KNOW THE RULES: Do not assume you know the rules, either as a
parent or a coach. The CYO provides all head coaches a copy of the High
School Federation Rules governing his/her respective sport, as well as, a copy of
the CYO Supplemental Rules for each sport. These rule books cover parent and
fan conduct, as well as, the technical aspects of the game.
9.
PARENT AND FAN CONDUCT: These games are being sponsored by
the Catholic Youth Organization (CYO). We hope that as parents and fans you
will conduct yourself in a Catholic/Christian manner, setting an example for the
children who are playing the game. This means cheering for your child's team in
a positive manner, no negative cheering toward your child's opponent, staying in
the stands or in the designated spots on the sidelines, and refraining from
verbally abusing the officials.
CYO PRAYER
Lord, let all gathered here today know we do so in Your name, for unless You build our house we
labor in vain.
Allow us to understand the meaning of our participation in this CYO activity; for Your children are a
gift, the fruit of the womb is a reward.
Make us aware of our responsibilities to all, so we may grow and develop in the full reality of
Christian formation.
Grant us a personal acceptance of the
dignity of all individuals.
Above all, let us in all things demonstrate the true spirit of the “generous winner” and the “gracious
runner-up”.
In the Name of Jesus, we pray AMEN
A D W
O
C
Y
Y
M
O
CYO
Coaching our kids to
do their best, improve
their skills, and
display moral values.
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertisement