Windows 10: Familiar, and better than ever

Windows 10: Familiar, and better than ever
Windows 10:
Familiar, and better than ever
Your advanced guide to the best of both worlds—Windows 10
Familiar, and better than ever
Windows 10 is the best combination of the Windows you
already know, plus lots of great improvements you’ll love
having. Technologies like InstantGo, which lets you boot up
and resume quickly. Everything runs fast and smooth. And
Windows 10 devices now have Battery Saver to automatically
conserve power—so you can work longer and play harder.
For total confidence, Windows 10 helps you stay up to date on
the latest and greatest features and has more built-in security
protections than ever to help keep your system safe.
Guide contents
The purpose of this guide is to introduce you to the key features in Windows 10, and give you tips and tricks
on how to get started using those features. You’ll find information on the following topics:
A few feature highlights
•   Start menu
•   What can Cortana do?
•   How to search
•   Cortana’s Notebook
•   Using tiles
•   Task view
Microsoft Edge
•   Virtual desktops
•   The Hub
•   W
indows behavior in
modern applications
•   C
harms functionality
in modern applications
•   Snap enhancements
•   Quick Access tools
•   Web Notes
•   Reading List
Setting things up
•   S et up your email
and calendar
•   Change your account picture
•   Protect your PC
Using Microsoft
Office 365 with
Windows 10
and settings
•   Access your email
•   P
ersonalize your
lock screen
•   U
se Office 365
on mobile devices
•   A new look
•   Get started with themes
•   U
se Office 365 with
OneDrive for Business to
work with files anywhere
•   C
hange your desktop
background and colors
•   Log on to Office 365
Apps and the
action center
•   Create a file
•   Share a file
•   Synchronize a file
A few feature highlights in Windows 10
Windows 10 is designed to please both touch and mouse users. It’s also designed to be intuitive for users
of both Windows 7 and Windows 8.1, incorporating the “best of both worlds” to enhance your experience
and help you be more productive. Here is a glimpse of just a few of the feature highlights:
The Start menu is back,
putting all your apps,
settings, and files just a
few keystrokes, clicks,
or taps away.
Cortana, your personal
digital assistant, helps make
things easier for you and
keeps you up to date.
Microsoft Edge, the new
browser in Windows 10,
is designed to deliver a
better web experience.
Trey Research
The future is looking bright for Fabrikam, Inc.
A new nationwide report on projected sales is showing that Fabrikam, Inc. will
become the leader in the mathematical calculator industry by 2018. Commissioned
by Trey Research, the report also predicts that by 2022, Fabrikam, Inc. will account
for 80% of total industry sales.
With educational technology sales on the
Sales in the US
increased by 38%
in 2014.
- Source: Trey Research
rise, Fabrikam, Inc. is expanding. Currently
located in an industrial park 30 minutes
south of Seattle, Washington. Fabrikam is
planning to move their corporate
headquarters closer to the metropolitan
area in the next 12 months and will be
adding 150 jobs. “We have seen stable
growth over the last 5 years, both in the
industry and at our company,” says Matilda
Ask me anything
Goodman, Fabrikam chief executive officer.
The company has signed multiple contracts
2:30 PM
It’s also easier to find and
switch among open apps,
keep them organized, resize
and reposition them, keep
track of notifications, and
access frequently used
system settings.
The Start menu is back!
By popular demand, Windows 10 brings back the familiar Windows desktop and
Start menu from Windows 7. The Start menu is enhanced with resizable tiles and
new capabilities to help you be more productive. From the Start menu, you can:
•   Lock your computer, change your account settings, or sign out.
•   Q
uickly access your apps (both traditional Win32 and modern),
documents, pictures, and settings.
•   Shut down your computer, restart it, or put it to sleep.
•   Search for apps, settings, and files, and search across the web.
•   Immediately launch advanced system tools such as
Power Options and Disk Management.
To display the Start menu:
To shut down, restart, or put your computer to sleep:
Select the Start button on the far left of the taskbar.
1. On the Start menu, select Power.
2. Select the option you want: Sleep, Shut down,
or Restart.
Press the Windows logo key on the keyboard.
The Start menu: More options added
In the left pane of the Start menu, immediately below your user name, you’ll find:
•   Links to your most-used and recently added apps.
•   Links to File Explorer and Settings.
•   The Power button.
•   T
he All apps button—select it
to display a list of all your apps.
•   Select an app to launch it
•   P
ress and hold (or right-click) the app to choose
from a broader range of options, such as:
•   Open
•   Uninstall
•   Pin to Start
•   Remove from this list
To lock your computer, change your account picture,
or sign out:
1. On the Start menu, select your user name
in the upper-left corner.
2. Choose the option you want: Change account settings,
Lock, or Sign out.
How to search
From the Start menu, you can search for apps, settings, and files, and you can search across the web.
Start typing in the search box to the right
of the Start button to search across the
following locations:
When initial search results are displayed, you can:
•   Apps
on your PC—including both traditional Win32
and modern apps
•   Select Web to be taken to a full list of Bing search results.
•   Settings
•   F iles—including your documents, pictures, music,
and videos
•   Apps in the Windows Store
•   Popular Bing searches on the Web
•   S elect My stuff to find results for apps, settings, photos,
videos, and music across your PC and Microsoft OneDrive.
Using tiles
In the right pane of the Start menu, you’ll find tiles for some common apps.
To move a tile, just drag it to another position. You can
rearrange them within the pane. You can also drag apps
between the tile view and the app list view.
Right-click a tile to display a menu for performing
other actions with that tile, which may include:
•   Unpin from Start
•   Pin to taskbar
•   Uninstall
Task view
Many users know that you can press Alt+Tab
to switch among running apps. In Windows 10,
we added a Task View button to the taskbar
to make this feature more discoverable. Virtual
desktops (a new feature described on the next page)
are also managed through Task view.
To select an app:
1. Select Task View on the taskbar.
2. Select the app.
Virtual desktops
Windows 10 adds support for virtual desktops, so you can keep your open apps better organized.
For example, if you need to research travel plans for an upcoming business trip while at work, you could
create a second virtual desktop that contains the apps you’re using to research and plan your trip.
To create a new virtual desktop:
1. Select the Task View button on the taskbar.
2. Select New Desktop near the lower-right corner
of the screen.
To switch among virtual desktops:
To close a virtual desktop:
1. Select the Task View button on the taskbar.
1. Select the Task View button on the taskbar.
2. Select the thumbnail for the virtual desktop
you want.
2. Click the Close button in the thumbnail for
the virtual desktop you want to close.
To move an app from one virtual desktop to another:
1. Select the Task View button on the taskbar.
2. Point to the virtual desktop thumbnail that contains
the app you want to move.
This action displays thumbnails for all open apps within
that virtual desktop.
3. Right-click the thumbnail for the app you want to move.
4. Select Move to, and then select the virtual desktop
where you want to move the app.
Window behavior
for modern apps
In Windows 10, we improved how Windows works
for modern apps. You can now minimize, maximize,
resize, and position modern apps on your desktop,
just as you can with traditional Win32 apps.
To minimize, maximize, or close a modern app:
Select one of the dedicated window controls that appear
on the far right of the title bar—just like for Win32 apps.
Charms functionality in modern apps
With Windows 10, you no longer need to go all the way to the right side of your screen to access the charms
for an application. Now, you can just select the Menu button on the upper left to do things like search, print,
or change settings.
The options you see will vary by application.
Snap enhancements
Windows 10 includes several enhancements to Snap, making it easier to manipulate the layout
of open windows on your desktop. These enhancements include:
•   C
onsistent Snap behavior across traditional Win32
and modern apps.
•   S nap Assist, which makes it easy to snap additional
windows after the first one.
•   F our-quadrant Snap, which enables you to fill your
screen with four apps in a two-by-two configuration.
To snap two windows side by side:
1. Drag the title bar of one window to one side of the screen,
until a half-screen outline of the window appears.
2. Release the mouse (or lift your finger) to snap the window
into position.
3. Repeat steps 1 and 2 for the other window, using the other
side of the screen.
When you snap an app
to the left or right,
Snap Assist displays
thumbnails of your
other open apps.
Select a thumbnail to snap
that app to the other half
of your screen.
To arrange four windows
in a two-by-two
configuration on
your screen:
1. Drag the title bar of the
first window to the left
or right side of the screen
near a corner, until a
quarter-screen outline
of the window appears.
2. Release the mouse (or lift
your finger) to snap the
window into position.
3. Repeat steps 1 and 2 for
the other three windows,
using the other corners
of the screen.
Quick Access tools
The Quick Access menu provides access to advanced
system tools such as Power Options, Task Manager,
and Control Panel.
To display the Quick Access menu:
Right-click the Start button on the far left of the taskbar.
— OR —
Enter the Windows logo key +X on the keyboard.
Cortana is your personal digital assistant in Windows 10. She’s always at the ready, bringing you exactly what
you need without disturbing the conversation.
Cortana starts by showing both local and recommended news. You can ask her about anything else, too.
She gets to know you over time, using your search information to help you get things done and becoming
more useful every day.
To ask Cortana a question:
S tart entering your question over “Ask me anything”
in the search box to the right of the Start button.
Note: To get the most out of Cortana, you must be signed
in with your Microsoft account (such as Hotmail, Outlook,
or Windows Live).
What can Cortana do?
Cortana can search the web, find things on your PC, show you the local news and weather,
and provide reminders based on time or location.
Project sync with Marc
With traffic, it's likely to take you 45
minutes to get to your next meeting.
Project sync with Marc
Fourth Coffee
3:30 PM
Tuesday 07
Some things you can say to Cortana include:
•   When is the next Seahawks game?
•   What is the weather forecast for Portland on Friday?
•   What is the current Microsoft stock price?
•   Remind me to go for a walk in 30 minutes.
Outlook Mail
Fabrikam Portal
Remind you about this?
▲ +0.32%
3:59 PM EDT
Project sync with Marc
Microsoft Edge
Fourth Coffee
4567 Main Street, Bellevue, WA
Only once
•   Tell me a joke.
•   Sing me a song.
Ask me
Ask anything
me anything
2:30 PM
Cortana even adapts her behavior to your device, using your Microsoft account to help you out across all your Windows 10
devices. When you’re on your phone, interaction will generally be brief. And when you’re on your PC, Cortana can help deliver
steady periods of productivity. Of course, you’re always in control of what she knows and what she manages on your behalf.
Cortana’s Notebook
Cortana keeps track of everything she knows about you in Cortana’s Notebook, including what you like
and what you want her to do.
To display Cortana’s Notebook,
do one of the following:
Select the Notebook button.
— OR —
Select the Menu button, and then select
the Notebook button.
You can use the Notebook to tell Cortana about your interests, favorite places, investments,
the types of food you like, and more.
To help you out, Cortana can provide three types of
reminders—exactly when you need them:
Cortana can keep track of places that are important to
you, such as your home address, where you work, and the
location of your child’s daycare center. She can also use that
information to help you out, such as by showing you the traffic
for your commute or reminding you to water the plants when
you get home.
•   T
ime-based, such as a reminder to leave work at 4 P.M.
on Thursday because you have an appointment.
•   P
lace-based, such as a reminder to get milk the next time
you go to the grocery store.
•   P
erson-based, such as a reminder to let your spouse know
that you need to work late when he or she calls.
You can make your own changes in Cortana’s Notebook. Cortana respects your privacy and preferences,
so she never adds anything to the Notebook without your explicit consent.
To add new items to Cortana’s Notebook:
To customize or delete items:
1. When viewing the Notebook, select the
Add + button in the lower-right corner.
1. Open the Notebook and select the item you want.
Your options will vary depending on the topic and
type of information.
2. Select the category you want, and then select
the subcategory you want.
Depending on the type of item you’re trying to add, Cortana
may require additional information—for example, the specific
city for which you’d like to see the weather. Just enter enough
to get Cortana started, and then follow her lead.
2. Do one of the following:
Change your preferences for that item, and then select
Save. (For example, you can turn a topic off on Cortana
Home and still keep it in the Notebook).
— OR —
To delete the item, select Delete.
Introducing Microsoft Edge
Microsoft Edge, the new browser in Windows 10, is designed to deliver a better web experience. It’s fast,
compatible, and built for the modern web—designed to work the way you do and help you get things
done through easy sharing, reading, discovery, and more.
When you want to search for something,
there’s no need to go to a website.
Enter your search in the address bar, and you’ll get search
suggestions and results from the web, your browsing history,
and your favorites—right on the spot.
Microsoft Edge uses a new rendering engine to help
you get the most out of modern webpages. If a page
doesn’t look quite right in Microsoft Edge, just open
it with Internet Explorer.
1. Select the More actions button.
2. Select Open with Internet Explorer.
Microsoft Edge and the Hub
The Hub is the place where Microsoft Edge keeps the things you collect on the web—
including your favorites, reading list, browsing history, and current downloads.
To open the hub:
To change views:
Select the Hub button.
Select a button at the top of the Hub:
•   Favorites
•   Reading List
•   Browsing History
•   Downloads
Microsoft Edge and Web Notes
Microsoft Edge is the only browser that lets you take notes, write, doodle, and highlight directly on
webpages—and then save your “Web Notes” for later or share them with others. Web Notes are collected
on the Hub and can be shared to other programs, such as Microsoft OneNote.
Within Web Notes, you can:
When you finish creating a Web Note, you can:
Select Make a Web Note to display the Web Note
toolbar, where you can:
•   Save the Web Note to Favorites or Reading List.
•   Draw on the page
•   Highlight content
•   Erase everything you’ve added to the page
•   Share the Web Note via OneNote or to Reading List.
•   E
xit the Web Note toolbar to close it and return to the
normal view.
Trey Research
•   Comment on something
•   Clip part of the page
The future is looking bright for Fabrikam, Inc.
A new nationwide report on projected sales is showing that Fabrikam, Inc. will
become the leader in the mathematical calculator industry by 2018. Commissioned
by Trey Research, the report also predicts that by 2022, Fabrikam, Inc. will account
for 80% of total industry sales.
Sales in the US
With educational technology sales on the
rise, Fabrikam, Inc. is expanding. Currently
located in an industrial park 30 minutes
Microsoft Edge
and Reading List
Reading List gives you a place to save content
you want to read later.
To save content to Reading List:
•   Select the Reading List button > Reading List > Add.
•   W
hen you’re ready to read what you’ve saved,
go to the Hub button, and then select the
Reading List button.
Setting things up
Have you ever used, Hotmail, Office 365, Skype, Xbox, or Windows? The email address and
password you use for any of these services is your Microsoft account. If you don’t have one, just follow the
sign-in process to create a free email account at—and that becomes your new Microsoft account.
Your Microsoft account gives you access to apps and games from the Windows Store, and lets you see your
settings and other stuff across multiple Windows 10 devices.
To sign into a new Microsoft account:
1. Go to Start, and then select Settings
> Accounts > Your account.
2. Select Sign in with a Microsoft account instead.
3. Enter the password for your local account, and then
select Next.
4. Choose how you want to receive your confirmation code,
and then select Next.
5. Retrieve your confirmation code.
6. Enter the code, and then select Next > Switch.
Your local account will switch you to your Microsoft account.
Don’t worry—all your files will remain on your PC. The next
time you sign in to Windows, use your Microsoft account name
and password.
Set up your email and calendar
Windows 10 has Mail and Calendar apps already built in. Make them useful by adding your account.
To find the Mail and Calendar app:
To set up your account:
Go to Start and point to the Mail or Calendar tile.
1. In the Mail or Calendar app, select Settings
at the lower left.
Enter mail or calendar in the search box on the taskbar.
Tip: There’s no need to add the same account twice—when
you add it to one app, the other app automatically connects
to the same account.
2. Select Accounts > Add account, choose your account
type, and then follow the on-screen instructions.
Both your mail and your calendar start syncing as soon as
your account is set up.
Tip: Switch back and forth between the two apps by
selecting the Mail and Calendar icons at the lower-left
side of the window.
Change your
account picture
To change your account picture:
1. Go to Start, and then select Settings
> Accounts > Your account.
2. Under Your picture, select Browse.
3. Find the picture you want to use, select it, and then select
Choose picture.
Tip: Windows remembers the last three pictures you’ve used,
so you can easily switch back to a recent favorite.
If you prefer to take a new account picture, select
the Camera button and release your inner artist.
Protect your PC
Windows 10 is safer and more secure, thanks to Windows Defender and Windows Firewall. When you start
up Windows 10 for the first time, they are both on and working to protect your PC by scanning for malicious
software. There may be situations in which you need to turn off Windows Defender or Windows Firewall
temporarily, such as while installing certain applications or software updates. However, be sure to check
with your network administrator before doing so.
Windows Defender uses real-time protection to scan
everything you download or run on your PC. It turns itself
off if you install another antivirus app.
Windows Firewall filters information coming into your PC
from the Internet, blocking potentially harmful programs
such as worms.
To turn off Windows Defender temporarily:
To turn Windows Firewall on or off:
1. Go to Start and then select Settings > Update & security > Windows Defender.
1. Enter firewall in the search box.
2. Turn off Real-time protection.
2. Select Windows Firewall > Turn Windows Firewall
on or off.
Note: If your PC is connected to a network, you might not be able
to change your Windows Firewall settings, because of network
policies. Contact your administrator for more information.
Using Microsoft Office 365 with Windows 10
Microsoft Office 365 is the Microsoft suite of cloud-based services and productivity tools.
They help you work and collaborate wherever you are, online or offline.
Along with access to communication and collaboration services
like Skype for Business and Microsoft SharePoint Online,
Office 365 includes:
•   Microsoft Outlook
•   Microsoft Word
•   Microsoft Excel
•   Microsoft PowerPoint
•   Microsoft OneNote
You can use all of these programs on virtually any device.
Office 365: Access your email
This web-based version of Outlook provides you with much of the same user experience as regular Outlook.
To sign in to Office 365 and read your email using
a web browser:
1. Go to and enter your user name
and password.
2. Select Sign in.
After you’ve been authenticated, Office 365 opens your inbox
in Outlook Web App.
Office 365:
On mobile devices
You can access email, instant messaging, documents,
and other Office 365 services from your mobile
phone or tablet.
To set up your device:
1. Go to Settings > Office 365 Settings > Software
> Phone & tablet.
2. Choose the appropriate supported device type listed
under Phone or Tablet.
3. Follow the on-screen instructions to complete any
required installation and configuration.
Office 365 and OneDrive for Business:
Work with files anywhere
Microsoft OneDrive for Business uses Microsoft Office 365 (SharePoint Online) to safely store your business
files in the cloud. You can work on files from virtually any location or computer, and share your work
with team members.
OneDrive for Business makes it easy to:
•   S tore and organize your work files in a secure location
in the cloud.
•   S hare files with your coworkers, so they can review or
edit the content much more efficiently than by attaching
content to email messages.
•   S ynchronize files stored in the cloud to your computer
or mobile device so that you can access your files offline.
Office 365 and OneDrive for Business:
Start by logging on to Office 365
To work with files on OneDrive for Business,
you first need to log on to Office 365 and create
or open OneDrive:
1. O
n the Office 365 sign-in page, enter your user name
and password, and select Sign in.
2. Select OneDrive on the global navigation bar.
3. The OneDrive for Business page opens.
Office 365 and OneDrive for Business:
Create a file
Office 365 gives you two different ways to create and edit files that are on your OneDrive: using a Web App,
which is a browser-based version of your familiar Office applications, or one of the traditional full
Office applications.
To create a file in OneDrive for Business:
1. Select OneDrive on the global navigation bar.
2. Select New, and then select the action you want: to create
a new file or a new folder, or to upload a local file to
OneDrive for Business.
3. Enter a name for the file, and then select OK. The Web
App opens for the type of file you selected, such as Word
Web App or Excel Web App.
4. To edit in the full Office application instead of the Web
App, select Edit Document, and then choose
Edit in <app name>.
Office 365 and OneDrive for Business:
Share a file
After you create or upload a file, you may want to share it. By default, any file or folder you create in OneDrive
for Business is invisible to everyone unless you create it in the Shared with Everyone folder in OneDrive for
Business. When you share a file, you can optionally choose to start following the file. When you follow a file,
you get updates in your SharePoint Online newsfeed when other people edit the file. People with whom
you’ve shared the file can also choose to follow it.
To share a file:
1. On the OneDrive for Business – Documents page,
select the More button next to the file that you want
to share, and then select Share at the bottom of the page.
Note: To follow the file, select Follow.
2. In the Share dialog box, enter the names or email addresses
of the people you want to share with, specify permissions
(view or edit), and then enter a personal message (optional).
3. Select Share.
Office 365 and OneDrive for Business:
Synchronize a file
Using OneDrive for Business you can synchronize a file for offline use.
To synchronize a file in OneDrive for Business:
1. In OneDrive for Business, select the Sync button
in the upper-right corner of the global navigation bar.
2. Select Sync now, and then follow the on-screen
A OneDrive for Business folder (OneDrive @ Microsoft)
is created for you in File Explorer.
3. Save your file to the OneDrive @ Microsoft folder
on your computer.
If you’re offline, as soon as you connect to the Internet your file
will be synced to OneDrive for Business.
Personalization and settings—A new look
Settings got a makeover—and dropped “PC” from its name.
To learn about settings:
Go to Start > Settings.
Have fun browsing the categories. Try using search to find
something in one of your files or on the web, and check out
the advanced options in Control Panel.
Most apps have their own settings—look for the Settings
icon in the app.
Tip: You can change common settings (such as airplane
mode and Wi-Fi) on the fly from the Action Center
on the taskbar.
Personalize your lock screen
Tweak your lock screen to your liking. Change the background to a favorite photo or slide show,
or show upcoming calendar events, social network updates, and other app and system notifications.
To customize your lock screen:
1. Go to Start, and then select Settings >
Personalization > Lock screen.
2. Change your device background and choose any
combination of detailed and quick status notifications.
Get started
with themes
Personalize your environment by choosing from
among themes featuring cute critters, holiday
cheer, and other smile-inducing options.
To get a theme:
1. Go to Start, and then select Settings >
Personalization > Themes.
2. Select Theme settings.
3. Choose from one of the default themes, or select
Get more themes online.
Change desktop background and colors
Choose a picture worthy of gracing your desktop background, and to change the accent color for Start,
the taskbar, and other items. The preview window gives you a sneak peek of your changes as you make them.
1. Go to Start, and then select Settings
> Personalization.
2. Select Background to select a picture or a solid color,
or create a slide show of pictures.
3. Select Colors to let Windows pull an accent color from
your background, or choose your own color adventure.
Apps and the action center
Windows 8.1 enabled you to see notifications from apps, which appeared as “toasts” above the notification
tray at the lower right of the screen. However, after a notification timed out, it was lost forever. Windows 10
remedies this with its new action center, which is similar to the notification center that was introduced
in Windows Phone 8.1.
Within the action center, you’ll find:
•   A
persistent list of notifications, so that you can view
and address them at times of your choosing.
•   L inks for performing quick actions, such as turning Wi-Fi
on or off.
To open the action center, select the Action Center icon
in the notifications area at the far right of the taskbar.
We hope this guide has helped you get started
enjoying all of the benefits of Windows 10!
Remember—it’s the Windows you already know, only better.
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