My OneNote® 2016
My OneNote® 2016
This book is part of Que’s exciting new Content Update Program, which provides automatic content
updates for major technology improvements!
• As Microsoft makes significant updates to OneNote 2016, sections of this book will be updated
or new sections will be added to match the updates to the software.
• The updates will be delivered to you via a free Web Edition of this book, which can be accessed
with any Internet connection.
• This means your purchase is protected from immediately outdated information!
For more information on Que’s Content Update program, see the inside back cover or go to
www.quepublishing.com/CUP.
If you have additional questions, please email our Customer Service department at
informit@custhelp.com.
My
OneNote 2016
®
Sherry Kinkoph Gunter
800 East 96th Street,
Indianapolis, Indiana 46240 USA
My OneNote® 2016
Copyright © 2016 by Pearson Education
All rights reserved. No part of this book shall be reproduced, stored in a retrieval system,
or transmitted by any means, electronic, mechanical, photocopying, recording, or
otherwise, without written permission from the publisher. No patent liability is assumed
with respect to the use of the information contained herein. Although every precaution
has been taken in the preparation of this book, the publisher and author assume no
responsibility for errors or omissions. Nor is any liability assumed for damages resulting
from the use of the information contained herein.
ISBN-13: 978-0-7897-5520-9
ISBN-10: 0-7897-5520-3
Library of Congress Control Number: 2015949957
Printed in the United States of America
Editor-in-Chief
Greg Wiegand
Acquisitions Editor
Michelle Newcomb
Development Editor
Ginny Munroe
Managing Editor
Kristy Hart
Senior Project Editor
Betsy Gratner
First Printing: November 2015
Trademarks
All terms mentioned in this book that are known to be trademarks or service marks have
been appropriately capitalized. Que Publishing cannot attest to the accuracy of this
information. Use of a term in this book should not be regarded as affecting the validity
of any trademark or service mark.
Copy Editor
Geneil Breeze
Indexer
Erika Millen
Warning and Disclaimer
Proofreader
Every effort has been made to make this book as complete and as accurate as possible,
but no warranty or fitness is implied. The information provided is on an “as is” basis. The
author and the publisher shall have neither liability nor responsibility to any person or
entity with respect to any loss or damages arising from the information contained in this
book or from the use of the programs accompanying it.
Kathy Ruiz
Special Sales
Editorial Assistant
For information about buying this title in bulk quantities, or for special sales
opportunities (which may include electronic versions; custom cover designs; and content
particular to your business, training goals, marketing focus, or branding interests), please
contact our corporate sales department at corpsales@pearsoned.com or (800) 382-3419.
Cindy Teeters
Technical Editor
Faithe Wempen
Cover Designer
Mark Shirar
For government sales inquiries, please contact governmentsales@pearsoned.com.
For questions about sales outside the U.S., please contact international@pearsoned.com.
Compositor
Nonie Ratcliff
Contributor
Michael Miller
Contents at a Glance
Prologue
What Is OneNote?
......................................................... 3
Chapter 1
Getting Started with OneNote . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Chapter 2
Working with Notebooks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Chapter 3
Working with Sections, Pages, and Subpages . . . . . . . . . . . . . . . . . . 51
Chapter 4
Taking Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Chapter 5
Using Note Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Chapter 6
Taking Audio and Video Notes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Chapter 7
Drawing Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
Chapter 8
Working with Tables and Spreadsheets. . . . . . . . . . . . . . . . . . . . . . . . . 177
Chapter 9
Working with Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199
Chapter 10
Tagging and Searching Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219
Chapter 11
Researching and Reviewing with OneNote . . . . . . . . . . . . . . . . . . . 241
Chapter 12
Distributing and Sharing Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 261
Chapter 13
Customizing OneNote . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 281
Chapter 14
Taking OneNote Online
.............................................
295
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 321
Table of Contents
P
What Is OneNote?
3
Introducing OneNote . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
What Can I Do with OneNote? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Exploring OneNote Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Comparing OneNotes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
1
Getting Started with OneNote
13
Opening and Closing OneNote . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Open OneNote in Windows 8.1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Open OneNote in Windows 10 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Close OneNote . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Navigating the OneNote Workspace
...........................
18
Use the Default Notebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Minimize or Maximize the Window . . . . . . . . . . . . . . . . . . . . . . . . . 20
Working with the Ribbon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Use the Ribbon. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Pin the Ribbon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Working with Toolbars and Shortcut Menus . . . . . . . . . . . . . . . . . . 23
Use the Quick Access Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Use Mini Toolbars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Use Context Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Changing Screen Views
...........................................
27
Zoom In or Out. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Switch View Modes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Dock OneNote to the Desktop. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Finding Help with OneNote Issues and Topics. . . . . . . . . . . . . . . . 31
Open Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
2
Working with Notebooks
35
Exploring Notebooks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Creating New Notebooks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Create a New Notebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Assign a Notebook Color. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Table of Contents
Opening and Closing Notebooks
...............................
42
Close Notebooks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Close Notebooks with the Shortcut Menu . . . . . . . . . . . . . . . . 43
Open a Notebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Deleting Notebooks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Delete a Notebook from Your Computer . . . . . . . . . . . . . . . . . . 46
Delete a Notebook from OneDrive
3
.........................
Working with Sections, Pages, and Subpages
Storing Notes with Sections, Pages, and Subpages
47
51
.........
52
Working with Sections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Add a Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Rename a Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Assign a Tab Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Move a Section. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Delete a Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Empty the Notebook Recycle Bin . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Grouping Sections
.............................................
59
Move a Section to a Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Merge a Section
................................................
61
Assign a Password to a Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Working with Pages and Subpages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Add a Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Change the Page Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Move a Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Delete a Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Copy a Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Make a Subpage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Promote and Demote Subpages . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Expand and Collapse Subpages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Using Page Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Add a Page Based on a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Create Your Own Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Change the Page Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
v
vi
4
My OneNote® 2016
Taking Notes
77
Exploring Various Ways to Take Notes . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Typing Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Type a Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Apply Basic Formatting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Apply Bullets and Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Change Text Alignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Indent Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Change the Font Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Apply a Style. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Remove All Formatting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Handwriting Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Add a Handwritten Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Erase Your Writing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Select Handwritten Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Convert a Handwritten Note into Text . . . . . . . . . . . . . . . . . . . . . 96
Adding Pictures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Insert a Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Add a Picture from OneDrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Add a Picture with Bing Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Add a Picture from Facebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Insert Screen Clippings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Arranging Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Move a Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Resize a Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Cut, Copy, and Paste a Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Add Space Between Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Delete a Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
5
Using Note Features
115
Inserting Date and Time Stamps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Add a Date and Time Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Calculating with OneNote . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Type a Mathematical Expression . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Add a Symbol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Turn a Handwritten Equation into Math . . . . . . . . . . . . . . . . . . 121
Use Built-In Equations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Table of Contents
Turning Files into Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Add a File as Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Embed a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Clipping Web Content with OneNote Clipper . . . . . . . . . . . . . . . 126
Add the OneNote Clipper Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Capture Content with OneNote Clipper . . . . . . . . . . . . . . . . . . 128
Adding Quick Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Add a Quick Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Pin a Quick Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Review Quick Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Turning Notes into Outlook Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
Turn a Note into an Outlook Task
6
Taking Audio and Video Notes
. . . . . . . . . . . . . . . . . . . . . . . . . . 135
139
Recording Audio and Video Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
Record Audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
Record Video . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Working with Audio and Video Clips . . . . . . . . . . . . . . . . . . . . . . . . . . 146
Use Playback Controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
Play Linked Notes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
Rename a Clip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
Delete a Clip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
Open a Clip in Another App . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Embed a Clip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Find Audio and Video Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
7
Drawing Notes
157
Drawing Freeform Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
Draw a Freeform Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Change the Pen Color and Thickness. . . . . . . . . . . . . . . . . . . . . . 161
Drawing Shapes and Lines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162
Draw a Shape. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163
Draw a Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164
Working with Drawings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165
Select Lines and Shapes with a Selection Box . . . . . . . . . . . 165
Select Lines and Shapes with a Lasso . . . . . . . . . . . . . . . . . . . . . 166
Select Individual Lines and Shapes . . . . . . . . . . . . . . . . . . . . . . . . 167
vii
viii
My OneNote® 2016
Use the Eraser Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167
Delete Drawings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169
Move Drawings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170
Resize Your Drawings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171
Rotate Drawings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172
Layer Lines and Shapes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
8
Working with Tables and Spreadsheets
177
Using Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177
Create a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179
Enter Data into a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179
Select Rows and Columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180
Change Text Alignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182
Sort Table Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182
Insert a Row . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183
Insert a Column . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183
Delete Rows and Columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184
Hide Table Borders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185
Add Cell Shading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185
Convert a Table to a Spreadsheet . . . . . . . . . . . . . . . . . . . . . . . . . . 186
Working with Excel Spreadsheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187
Insert a New Spreadsheet
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188
Insert an Existing Spreadsheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189
Edit a Spreadsheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191
Format a Spreadsheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191
Create a Formula
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192
Use Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194
Create a Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196
9
Working with Links
199
Linking Within OneNote. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200
Link to a Page or Section. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201
Link to a Specific Paragraph . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202
Linking to Files and Email Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . 204
Link to a File on Your Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204
Link to an Email Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205
Table of Contents
Linking to Content on the Web . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206
Manually Link to a Web Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206
Link from Existing Text
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207
Copy and Paste Linked Web Content . . . . . . . . . . . . . . . . . . . . . . 207
Managing Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208
Edit a Link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208
Remove a Link. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209
Delete a Link and Link Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209
Taking Linked Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210
Use Linked Notes with Microsoft Word or
Microsoft PowerPoint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210
Use Linked Notes with Internet Explorer . . . . . . . . . . . . . . . . . 212
10
Tagging and Searching Notes
219
Tagging Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220
Assign a Tag. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223
Make a Checklist with the To Do Tag . . . . . . . . . . . . . . . . . . . . . . 224
Delete a Tag. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226
Modify a Tag . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226
Create a Custom Tag . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228
Find Tags . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230
Create a Summary Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232
Searching Through Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233
Search Through All Notebooks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233
Narrow the Search Scope . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235
Search through Audio and Video Clips. . . . . . . . . . . . . . . . . . . . 236
11
Researching and Reviewing with OneNote
241
Using the Spell Checking Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242
Check Spelling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244
Turn Off Automatic Spell Checking . . . . . . . . . . . . . . . . . . . . . . . . 246
Add Your Own Typos to AutoCorrect . . . . . . . . . . . . . . . . . . . . . . 247
Using the Thesaurus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 248
Look Up a Synonym . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249
Using the Research Task Pane . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250
Open the Research Task Pane . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251
Change Search Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253
ix
x
My OneNote® 2016
Translating Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 254
Translate Selected Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 255
Use the Mini Translator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 258
12
Distributing and Sharing Notes
261
Printing Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 261
Print Sections of a Notebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262
Exporting Notes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 263
Export to a Different File Format . . . . . . . . . . . . . . . . . . . . . . . . . . . 264
Emailing Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 265
Email a Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 265
Email a Notebook as an Attachment . . . . . . . . . . . . . . . . . . . . . . 266
Email a PDF File as an Attachment . . . . . . . . . . . . . . . . . . . . . . . . . 267
Sharing Notebooks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 268
Share a Notebook with Others. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 268
Share a Link to a Notebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 270
Access a Shared Notebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 272
View Changes by Other Users. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 273
View Most Recent Edits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 274
View Edits by User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 274
Work with Page Versions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 275
Synchronize Notebooks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 276
Change Sharing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 277
13
Customizing OneNote
281
Finding Customizing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 281
Customize the Default Note Font . . . . . . . . . . . . . . . . . . . . . . . . . . 282
Customize Backups
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 283
Changing the Page Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 284
Hide the Page Title . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 284
Display Rule Lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 286
Change the Paper Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 288
Customizing the Quick Access Toolbar . . . . . . . . . . . . . . . . . . . . . . . . 289
Add Your Favorite Command . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 289
Updating the OneNote Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 291
Update OneNote
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 291
Table of Contents
14
Taking OneNote Online
Using OneDrive with OneNote
295
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295
Sign In to OneDrive with Your Browser . . . . . . . . . . . . . . . . . . . 300
View OneDrive Folders and Files . . . . . . . . . . . . . . . . . . . . . . . . . . . 301
Open a OneDrive Notebook in OneNote 2016 . . . . . . . . . . 303
Relocate an Online Notebook from OneDrive
to Your Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 304
Manually Sync a Notebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 306
Share a OneDrive Notebook
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 307
Create a New OneDrive Folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 308
Move Files Between Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 309
Sign Out of OneDrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 310
Using the OneDrive Desktop App . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 310
Open the OneDrive Desktop App . . . . . . . . . . . . . . . . . . . . . . . . . . 311
View Folders and Files in the OneDrive
Desktop App . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 312
Open a OneDrive Notebook from the OneDrive
Desktop App . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 313
Using the OneNote Online Web App . . . . . . . . . . . . . . . . . . . . . . . . . . 314
Sign In to the OneNote Online App . . . . . . . . . . . . . . . . . . . . . . . 314
View the OneNote Online Window . . . . . . . . . . . . . . . . . . . . . . . . 315
Open a Notebook in the Desktop Program
Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 317
Open a New Notebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 318
Index
321
xi
xii
My OneNote® 2016
About the Author
Sherry Kinkoph Gunter has written and edited oodles of books over the
past 23 years covering a wide variety of computer topics, including Microsoft
Office programs, social media, digital photography, and web applications. Her
recent titles include Sams Teach Yourself Facebook, Absolute Beginner’s Guide to
Word 2013, and My Google Apps. Sherry began writing computer books back
in 1992, and her flexible writing style has allowed her to author for a varied
assortment of imprints and formats. Sherry’s ongoing quest is to aid users of
all levels in the mastering of ever-changing computer technologies, helping
users make sense of it all and get the most out of their machines and online
experiences. Sherry currently resides in a swamp in the wilds of east central
Indiana with a lovable ogre and a menagerie of interesting creatures.
Acknowledgments
xiii
Dedication
To my favorite shopping sisters, Candi Noland and Kathy Privett—may you always find
the best bargains.
Acknowledgments
Special thanks go out to Michelle Newcomb for thinking of me for this
project; to development editor Ginny Munroe, for her dedication and
patience in shepherding this book; to copy editor Geneil Breeze, for ensuring
that all the i’s were dotted and t’s were crossed; to technical editor Faithe
Wempen and project editor Betsy Gratner, for offering valuable input along
the way; last-minute thanks to Mike Miller, for assisting with several of the
chapters without a moment’s notice; and finally a big round of applause for
the entire production team and their able talents in creating and assembling
this book.
xiv
My OneNote® 2016
We Want to Hear from You!
As the reader of this book, you are our most important critic and
commentator. We value your opinion and want to know what we’re doing
right, what we could do better, what areas you’d like to see us publish in, and
any other words of wisdom you’re willing to pass our way.
We welcome your comments. You can email or write to let us know what you
did or didn’t like about this book—as well as what we can do to make our
books better.
Please note that we cannot help you with technical problems related to the topic
of this book.
When you write, please be sure to include this book’s title and author as well
as your name and email address. We will carefully review your comments and
share them with the author and editors who worked on the book.
Email:
feedback@quepublishing.com
Mail:
Que Publishing
ATTN: Reader Feedback
800 East 96th Street
Indianapolis, IN 46240 USA
Reader Services
Register your copy of My OneNote 2016 at informit.com for convenient access
to downloads, updates, and corrections as they become available. To start
the registration process, go to informit.com/register and log in or create an
account.* Enter the product ISBN, 9780789755209, and click submit. Once
the process is complete, you will find any available bonus content under
“Registered Products.”
*Be sure to check the box that you would like to hear from us in order to
receive exclusive discounts on future editions of this product.
This page intentionally left blank
Notebook
name
Section
tabs
Pages
In this prologue, you’re introduced to Microsoft
OneNote 2016, the note-taking app that takes
notes and organization to a whole new level.
Topics include
Ú Learning how OneNote works
Ú Finding out what you can do with OneNote
ÚPreviewing features and tools
ÚLearning about differences in the OneNote app
P
and the full-featured program
What Is OneNote?
Microsoft OneNote is a personal information management
application—PIM for short—designed to help you gather notes
of all kinds into one convenient digital notebook. By notes, we’re
talking about anything you want to jot down or keep track of in a
digital environment, such as web page clippings, lists, photos, classroom lectures, video clips, work meeting scribbles, brainstorming
ideas, and so much more. You can easily organize your notes any
way you want, and best of all, share them with others or sync them
across devices so they’re always at your fingertips.
OneNote is a powerful tool, but it’s often overlooked in the
Microsoft Office suite of programs. If you’ve never used the
program before, you’re about to find out how useful it can be. If
you’re already a OneNote user, you’ll quickly get up to speed on
using the newest version, OneNote 2016. Since it’s available for free,
what better time than now to learn how to put it to work for you?
4
Prologue
Introducing OneNote
Microsoft OneNote has been around since 2003. Microsoft started bundling
OneNote with the Office suite of programs and today it’s part of the new
Office 2016. As of 2015, OneNote is also available as a free stand-alone app
for Windows, Mac, Windows Phone, iOS, and Android. If you use OneDrive or
Office Online, it’s available as a web-based application too. Basically, you can
use OneNote across a variety of platforms and devices, with or without the
Microsoft Office suite.
Like a lot of software, OneNote’s name pretty much describes its purpose—
taking notes. Whether you’re making notes for work, taking notes in a class,
or simply gathering information for a home project, OneNote can help. Notes
can be any kind of information you typically write down, draw out, or find
on the Internet. Rather than use sticky notes and paper notebooks to create
notes, you can use OneNote as a digital organizer and take notes on your
computer, tablet, or smartphone. For example, let’s say you’re in charge
of a large work project involving many different parts that require you to
keep track of appointments, meeting notes, ideas, resources, conversations,
email correspondence, to-do lists, and more. All this information is bound to
make a cluttered desk at work. OneNote helps you organize it all in one safe
spot—electronically speaking. Plus, with cloud storage, you can access the
information from anywhere as long as you have an Internet connection.
OneNote organizes data into digital notebooks, just like a binder, complete
with pages and sections for additional organizing. In fact, the program
window looks rather like a real notebook, with color-coded section tabs to
flip between pages of notes. You can add as many notes as you want to a
page, including text notes you type in, notes you draw directly onto a touchscreen surface, links to web pages, items you copy and paste, and video or
audio you record. You can even use OneNote 2016 to take pictures of your
computer screen and save them as notes. Much like an actual notebook
page, you can place your notes wherever you want on the page, without
any layout or structure restrictions. OneNote automatically saves everything
you add to a notebook so you don’t have to worry about looking for a Save
button or trying to remember to save a file before closing the program
window.
What Can I Do with OneNote?
5
Notes
How Do I Find OneNote?
OneNote is available with the Microsoft Office suite, or you can download it
for free as a stand-alone app. If you haven’t installed OneNote yet, you can
find it on the Microsoft website: www.onenote.com. If you’re not sure whether
you have OneNote 2016 installed or an older version or app version, you can
conduct a search for OneNote 2016 on your computer. For example, if you’re
using Windows 10, you can use Cortana (the Windows 10 digital personal
assistant and knowledge navigator) to search for installed versions of OneNote.
What Can I Do with OneNote?
Obviously, taking notes is OneNote’s main function, but notes aren’t just
things you write down. Notes can be many types of data and used for all
kinds of purposes. When it comes right down to it, OneNote can help you
organize almost any aspect of your work or home life. Need some examples?
Here are a few real life scenarios of things you can do with OneNote:
• Use OneNote to plan and organize your next big family vacation. Collect
links to potential destinations, pictures of fun spots to visit, travel ideas
from friends and family members, booking contact information, flight
information, and final itinerary lists. Keep tabs on the budget and record
expenses as you go.
6
Prologue
• Keep track of school projects, due dates, and tests. Use OneNote
with Microsoft Outlook to coordinate calendar dates. Link a OneNote
notebook to your PowerPoint presentation file so you can update
content or convert a OneNote notebook into a Word file format to share
with a teacher or fellow project collaborator.
• Prepare work projects, compiling notes, phone calls, ideas, and
deadlines. Keep related emails in one spot for easy revisiting. You can
also store your notebook file in a place where other users can access it,
like on a shared network or cloud location. You can control access with
password-protection for specific data or assign a password to the
entire file.
• Stay on top of a home remodeling project by creating a Home
Restoration notebook. Create sections for subjects like Ideas, Budget,
Contractors, Calendar Timeline, and organize information into pages
like Roofing, Flooring, Cabinets, and Paint. You might collect video clips
for remodeling tasks you can do yourself and store them in a section
labeled DIY.
• Be your own wedding planner with OneNote. Collect links to your
favorite wedding sites, organize pictures of wedding attire and hair
styles, check your budget using an embedded spreadsheet, scribble
down ideas about the ceremony, and make lists of local cake decorators,
florists, and photographers. Use subpages to compile photo posing ideas
and locations, floral arrangement pictures, and cake ideas.
Are you beginning to see the potential OneNote offers? Unlike a paper
notebook that quickly becomes packed with pages, scrap papers, and
pictures, your digital notebook expands to fit all the information you want
to document. You can use OneNote online and offline to help you manage
whatever type of projects you are working on. Whether you’re sitting
at home with your laptop or desktop computer, or on the go with your
smartphone or tablet, you can tap into OneNote’s power and organize your
world, whatever that entails.
Apps That Work with OneNote
You can find additional apps that work with OneNote, such as CloudHQ, which
helps you synchronize your notebooks with other popular cloud services (like
Dropbox and Evernote). For a full list of additional apps and devices, visit the
OneNote website at www.onenote.com.
Exploring OneNote Features
7
Exploring OneNote Features
OneNote offers a variety of tools and features you can use to create and
work with notes, many ways to share and access your notes, and numerous
methods for interacting with your notebooks. Here are just a few to consider:
• Dock the OneNote window to the side of your desktop so it’s easy to
view and work with notes while performing other tasks.
• Install a browser add-in, called OneNote Clipper, that offers quick tools
for clipping web content and placing it in a notebook.
• Use the Screen Clipping tool to clip whatever you’re viewing onscreen
and send it to a notebook.
• Sync your notebooks across multiple devices. Store your notebooks on
Microsoft OneDrive or another cloud service and access them from any
computer, laptop, tablet, or smartphone.
• Share your notebooks directly with others, such as a project team or
coworkers, or put them on a SharePoint site or OneDrive so everyone can
access them and work on them at the same time.
• Embed all kinds of items into your notebook pages, including audio and
video clips, photos, and files.
• Record audio notes instead of text notes during a class or meeting. You
can also add notes during important parts of the recording session and
revisit them quickly later via links to the recording.
OneNote tools are found on the Ribbon
8
Prologue
• Tag important items in your notes for easy searching and sorting later.
You can even create a summary page of tags for easy reference.
• Tap into OneNote’s search capabilities to search your notes, including
searching for text in photos, audio, and video files.
• Apply a template. OneNote offers all kinds of templates you can assign
to your notebook pages. You can find templates for students, work
projects, or decorative designs to suit your fancy.
• Turn your handwriting into note text using OneNote’s OCR (optical
character recognition) technology and a touchscreen computer or
device.
• Jot down math equations with a stylus or your finger on a touchscreen,
and the Ink Equation converter turns the scribbles into typed
mathematical equations.
• Integrate OneNote with other Microsoft Office programs. OneNote works
seamlessly with Office 2016, particularly with Outlook. You can flag a
note and turn it into an Outlook task, or email notebook pages to others
complete with all the formatting intact.
OneNote File Formats
OneNote 2010, 2013, and 2016 all use the same file format (.ONE), so if you
have notebooks from the 2010 or 2013 program versions, you can easily open
and edit them in OneNote 2016. Unfortunately, newer notebooks are not
backward-compatible, so you cannot use a notebook you create in OneNote
2016 in the OneNote 2007 program, for example. You can, however, convert
older notebook files into the newer notebook file format.
Comparing OneNotes
Not all versions of OneNote are the same. There are several “flavors” of
OneNote available: the desktop program (OneNote 2016), an app version,
and a web-based version. Let’s take a minute and go over which one
is which.
The OneNote 2016 desktop program is the newest version of OneNote.
OneNote 2016 is what this book is all about, but you might have another
Comparing OneNotes
9
version of OneNote on your computer or device, called the OneNote app.
The OneNote app is installed with Windows 8, 8.1, and 10. It’s a little different
than the desktop version of the program. The desktop version is clearly
labeled OneNote 2016, whereas the app version just says OneNote.
For example, if you’re using Windows 8 or 8.1, you can find a OneNote tile on
the Start screen. Windows 10 users will find the same tile listed on the Start
menu. The OneNote tile, when activated, opens a slightly different version
of the program, configured much like the app for a smartphone or tablet. In
fact, it’s actually called the OneNote app. The app version is optimized for use
on tablets and mobile devices.
You can use the OneNote app to view and work with notebooks; some of the
features and tools from OneNote 2016 may not be available, however. The
app version of the program displays onscreen items in a different layout, with
pages and sections listed on the left side of the window and no ribbon of
tools to access.
The app version of OneNote
There’s also a web version of OneNote. The Microsoft Office programs,
including OneNote, are available as web-based applications—programs that
run in a web browser. Called OneNote Online, the web-based version is easy
to access from any device, and any notebooks you are storing in the cloud
can be viewed and edited from the browser window. OneNote Online also
differs slightly from OneNote 2016, but the basics are still the same.
10
Prologue
The web version of OneNote
All these variations of OneNote might seem a little confusing at first, but
they offer you a variety of ways to access and work with your notebooks. You
might find yourself using OneNote 2016 to build your notebooks on your PC,
for example, and the OneNote app on your smartphone when you’re out and
about. Here’s a scenario you might consider: Let’s say you’re using a OneNote
notebook to collect notes and information for a building project for your
house. Such a notebook is probably filled with ideas, pictures, do-it-yourself
articles, and links. You might use your laptop, for instance, to create a list of
items you need to buy at the store in your project notebook. If you store the
notebook on Microsoft’s OneDrive (cloud storage), you can access the same
notebook using the OneNote app handy on your smartphone with a Wi-Fi
connection. This keeps the project shopping list, along with all the other
project notes, at your fingertips when you go to the store.
So how do you tell the difference between the app and the full-blown
program when trying to open OneNote? You can distinguish between the
OneNote app and the OneNote program based on the icon and label you
see listed in the Start menu. The icons look slightly different, and the desktop
version is distinctly labeled OneNote 2016.
Comparing OneNotes
OneNote
app icon
11
OneNote
program icon
The content of this book focuses primarily on the desktop version of
OneNote 2016. You can still use many of the tasks in the app version and the
web-based version, but the desktop program version offers so much more in
terms of tools and features.
Now that you know what OneNote does and have a few ideas for putting
it to use, it’s time to start learning how the program works. For the rest of
the book, the screenshots you see illustrate how the program works on the
Windows platform; if you use OneNote on other platforms, your screens will
differ. You may also experience differences in some of the features and tools,
but the basics are always the same. If you’re using a touchscreen device, you
can utilize touch gestures to activate OneNote commands and features, such
as tapping the screen to activate a tool or swiping left or right to pan your
view. Ready to get started? Let’s go!
Use Backstage View to work
with open notebooks.
Use the Settings button to
view notebook settings.
Open notebooks are listed here.
In this chapter, you discover how notebooks
work in OneNote, including how to start new
notebooks as well as remove old notebooks
you no longer use. Topics include
Ú Learning how notebooks are structured
Ú Creating new notebooks
Ú Opening and closing existing notebooks
Ú Removing old notebooks
2
Working with Notebooks
Notebooks are the holders of all your note-taking efforts in
Microsoft OneNote. Much like a folder holds files or a document
holds text, a notebook holds all the items you deem worthy as
notes. In fact, you can think of a notebook as a specialized folder
of sorts, but with its own interface and unique tools. A notebook
automatically expands and saves all the content you place into it,
without any effort on your part. All you have to do is decide how
you want to organize your notes and where to place them on a
page. You can create as many notebooks as you want, and you
never have to worry about running out of paper. It’s so easy, you
might find yourself keeping notebooks for all kinds of projects you
hadn’t previously thought about. Because you can quickly sync
them across devices, your notebooks can always go where you go.
You can print them out, email them, or share them with others;
there’s really no end to their usage, whether for home, work, or
school.
36
Chapter 2
Working with Notebooks
Exploring Notebooks
Items you collect and store digitally with OneNote are placed into notebooks.
Much like a regular spiral paper notebook, your digital notebooks are built
page by page, and you can organize pages into sections. When you create
a notebook, OneNote starts you out with a single, blank page. You can start
adding notes anywhere on the page and add as many sections and pages as
you want.
Take a look at the notebook structure as it appears onscreen:
Notebooks list
Navigation or
Pages pane
Sections
Scrollbars
Here’s a rundown of the notebook elements:
Notebooks list The current notebook name appears here, and you
can quickly switch between other open notebooks using the drop-down
menu.
Sections Across the top of the notebook are tabs for each section you
add. To jump to a section, just click or tap the section tab. You can give the
tabs unique names, too, so you can easily figure out what each contains.
Navigation or Pages pane On the right side of the program window is a
pane listing pages you add, along with a command for adding new pages.
You can use this pane to navigate between pages in a notebook.
Exploring Notebooks
37
Scrollbars The more content you add to a page, the longer or wider the
page becomes. You can use the scrollbars to move up and down or left
and right.
The behind-the-scenes action for working with notebooks happens when
you click or tap the File tab on the Ribbon. A whole screen of notebook
information opens, along with commands for printing, sharing, exporting,
and emailing notebooks. You can use this screen, also called Backstage View,
to view your notebooks, sync them to your cloud storage, view file properties,
and close any open notebooks you’re finished using. The Info tab appears
by default and displays Notebook Information. Click or tap the other tabs to
view their contents.
The Info tab lists notebooks you’re using.
Use the Settings button to
access more commands.
Click here to view a
notebook.
Backstage View is also where you go to create new notebooks or open
existing notebooks from other locations.
Know Your File Type
OneNote notebooks are stored with the .ONE file extension. This format
supports notebook files from OneNote 2010-2013. If you have existing
notebooks created in earlier versions of OneNote, you can convert them to the
newest format (2010–2016). Learn more about this process later in the chapter.
38
Chapter 2
Working with Notebooks
Creating New Notebooks
When you create new files in most programs, such as Microsoft Word or Excel,
a new blank file opens ready for you to add data. Later, when you save the
file, you choose a filename and a storage destination, such as a folder or drive
on your computer or a location on your cloud service. OneNote does things
a little differently. You choose a storage location and a filename at the same
time you create the new notebook. Because you don’t have to worry about
saving the notebook file (saving is automatic), OneNote skips the file saving
and naming step that normally happens after you start a new file and lets
you determine a location for the notebook at the same time you create the
file.
As previously mentioned, you can create as many notebooks as you want
in OneNote. When creating a new notebook, the New Notebook window is
displayed. You use this window to assign a name for the notebook file.
Storage location
options are listed here.
Use this box to assign a
notebook name.
The left side of the window lists location options. You can use several of the
options listed to navigate to a particular drive or folder on your computer or
you can opt to utilize cloud storage in which to store the notebook. Storage
options include the following:
OneDrive Store your notebook in OneDrive’s top-level folder when you
select this option. If you prefer to put the notebook in another folder on
OneDrive, choose the Create in a Different Folder link.
Creating New Notebooks
39
This PC Use this option to store the notebook in the default OneNote
Notebooks folder in your computer’s Documents Library. If you prefer a
different location, choose the Create in a Different Folder link.
Add a Place Hopefully, you’re already using Microsoft’s OneDrive cloud
storage. If not, you can add it using this option and store your notebook
there. If you’re using SharePoint, you can use this option to store the
notebook on Office 365 SharePoint.
Browse Use this option to store the notebook in a recent folder or
browse for a particular folder or drive.
Depending on which option you pick, additional dialog boxes or settings
may appear for you to narrow down a location. For example, you can click or
tap the Browse option and navigate to the exact folder or drive where you
want to save the notebook.
If you store your notebooks on your computer or laptop, they’re
automatically saved in a default folder in your Documents folder unless you
specify another location. Look for a OneNote Notebooks folder to find your
notebooks.
If you want your notebooks easily accessible from any device, your best
bet is to store your notebooks on OneDrive (or Office 365 SharePoint). Your
OneDrive files are private unless you choose to share them with other users.
If an Internet connection isn’t always possible, you can always sync them to
the cloud at a later time.
>>>Go Further
WHAT IS ONEDRIVE?
OneDrive is Microsoft’s online cloud storage service. It’s automatically part of
your Microsoft account, and if you’re not already using it to store your files
online, it’s ready and waiting for you. You can access it using your Microsoft
account ID and password. OneDrive includes 15GB data you can store,
whether it’s documents, spreadsheets, pictures—any type of file you want
kept in the cloud can be stored on OneDrive. The real beauty of online storage
is you can access the files from any device. Wherever and whenever you’re
40
Chapter 2
Working with Notebooks
using an Internet connection, you can view and work with your OneDrive
files, upload and download, move them around, and more.
You can navigate to your OneDrive account using a web browser (visit
OneDrive.live.com). You can also access the files through Microsoft Office
programs such as OneNote. OneNote automatically syncs with your cloud
account, and you can quickly and easily work with any notebooks you store
online. To learn more about using OneDrive, see Chapter 14, “Taking OneNote
Online.”
Create a New Notebook
You can create a new notebook and
specify where to store it, such as on
OneDrive or in a particular folder on
your computer.
1
1.
On the Ribbon, click or tap the
File tab.
2.
Click or tap New.
3.
Choose a location for the
notebook.
4.
Type a notebook name in the
Notebook Name box.
5.
Click or tap Create Notebook.
6.
If you’re storing the notebook on
OneDrive, a prompt box appears
asking whether you want to share
the notebook with others; click or
tap Not Now to continue without
sharing.
2
3
5
6
4
Creating New Notebooks
7.
41
OneNote opens your new notebook. You can now start entering
notes.
7
Sharing Notebooks
Already?
You can learn more about sharing notebooks in Chapter 12,
“Distributing and Sharing Notes.”
If you do want to go ahead and
share the notebook, OneNote
switches you over to the Share
tab in Backstage View, and you
can enter the email addresses of
people you’re sharing with.
1
Assign a Notebook Color
You can assign a color to a notebook name making it easier to
identify notebooks listed among
the Notebooks list or the Notebook
Information window. For example,
you might color coordinate all your
work-related notebooks as one color
and all your personal notebooks as
another color.
1.
Click or tap the Notebooks list.
2.
Right-click or press and hold the
notebook name.
3.
Click or tap Properties.
4.
Click or tap the Color drop-down
arrow.
5.
Click or tap a color.
6.
Click or tap OK.
2
3
4
5
6
42
7.
Chapter 2
Working with Notebooks
OneNote changes the notebook
color; to view the new color, click
or tap the Notebooks list.
7
Opening and Closing Notebooks
You can open and close notebooks as needed. Notebooks stay open until you
close them. As you add and work with more notebooks, they tend to clutter
the list or sidebar, especially if you’re using the OneNote app on a smartphone or tablet. Closing notebooks might also help if you need to switch
between two or three notebooks without having to deal with all the other
open notebooks. On the other hand, you might prefer to have two or three
important notebooks open at all times.
Close Notebooks
You can use the Notebook
Information window in Backstage
View to close notebooks. The window lists all the open notebooks
and options for working with each
one, including closing them. When
you close a notebook, it’s no longer
shown in the Notebooks list in the
program window.
1.
Click or tap File.
1
Opening and Closing Notebooks
2.
From the Info tab, click or tap
the Settings button for the first
notebook you want to close.
3.
Click or tap Close. OneNote closes
the notebook file.
2
43
3
Close Notebooks with
the Shortcut Menu
You can quickly close a notebook
using the shortcut menu without
having to display the Notebook
Information window in Backstage
View. The context menu offers commands related specifically to notebooks, such as syncing and sharing.
1.
Click or tap the Notebooks list.
2.
Right-click (or press and hold
if you’re using your finger or
stylus on a touchscreen) over the
notebook you want to close.
3.
Click or tap Close this Notebook.
1
2
Use Normal View
To use the shortcut menu to close
notebooks, make sure you’re
viewing notebooks in Normal
view mode. See Chapter 1,
“Getting Started with OneNote,” to
learn more about view modes in
OneNote.
3
44
Chapter 2
Working with Notebooks
Open a Notebook
You can open a notebook using the
Open Notebook window. Depending
on the notebook’s location, you may
need to navigate to the particular
notebook you want to use.
1.
Click or tap File.
2.
Click or tap Open.
3.
To open a notebook from
OneDrive, click or tap the
notebook name from this list.
4.
OneNote keeps a list of recently
used notebooks handy here; click
or tap a notebook from the list.
5.
1
2
3
To open a notebook from another
location, click or tap the location
and navigate to the file.
Manage OneDrive
Notebooks
Are you using your Microsoft
account’s free cloud storage
to store your notebooks? You
can click or tap the Manage
Notebooks on OneDrive link listed
below the OneDrive notebook
list to open your browser window to your OneDrive account.
You can view and work with files
stored in the cloud using this link.
Learn more about cloud storage
and keeping notebooks on the
Internet in Chapter 14.
5
4
Deleting Notebooks
45
>>>Go Further
CONVERTING NOTEBOOKS
If you have older notebooks from previous versions of OneNote, you can
convert them to the latest format. For example, if you have a notebook
created with OneNote 2003, you can upgrade it and use it in OneNote 2016.
OneNote 2010, 2013, and 2016 all use the same file format, so if you have
notebooks from 2010 or 2013, they should be good to go in OneNote 2016.
Unfortunately, newer notebooks are not backward-compatible, so you cannot
use a notebook you create in OneNote 2016 in the OneNote 2007 program,
for example. To convert a notebook, click or tap File to open Backstage view.
From the Info tab, click the Settings button for the notebook and choose
Properties. Then click Convert to 2010-2016.
Deleting Notebooks
Deleting notebooks isn’t as easy as you might think. You won’t find a Delete
command to use in OneNote. Instead, you must use File Explorer (or Windows
Explorer for Windows 7 users) to remove a notebook. Mac users can use
Finder to remove the notebook. If the notebook is in the cloud, you can log
on to your OneDrive account to delete the file. When you delete a notebook,
it’s moved to the Recycle Bin where you can permanently remove it. Any
items in the notebook aren’t recoverable once you delete the notebook from
the Recycle Bin.
46
Chapter 2
Working with Notebooks
Delete a Notebook from
Your Computer
You can delete a notebook you keep
stored on your computer using
Windows File Explorer. When you
delete a locally stored notebook
in File Explorer, it’s removed to the
Windows Recycle Bin, where all
deleted files and folders go. The
notebook is not permanently gone
until you empty the Recycle Bin.
1.
Open File Explorer (or Windows
Explorer if you’re a Windows 7
user); click or tap the File Explorer
icon on the taskbar.
2.
Navigate to the notebook file you
want to remove.
3.
Right-click or press and hold the
notebook name.
4.
Click or tap Delete from the
shortcut menu.
5.
To permanently remove the file,
right-click or press and hold the
Recycle Bin icon.
6.
Click or tap Empty Recycle Bin.
7.
A warning prompt box appears;
click or tap Yes to delete the
file(s).
1
3
2
4
5
6
7
Deleting Notebooks
Delete a Notebook from
OneDrive
1
2
You can remove notebooks you no
longer need from your cloud storage
using OneDrive’s Delete button. Files
and folders you delete on OneDrive
are moved to the online Recycle Bin.
Keep in mind that anyone you shared
the notebook with can no longer
access the file either.
3
1.
Open OneDrive.
2.
Navigate to the notebook file you
want to remove.
3.
Move the mouse pointer over the
notebook name and click or tap
the check box.
4.
Click or tap Delete and the file is
immediately removed.
5.
To permanently remove the notebook from your cloud storage,
click or tap the Menu button.
6.
Click or tap Recycle bin.
4
5
More About OneDrive
To learn more about using
OneDrive to store your notebooks, see Chapter 14.
6
47
48
Chapter 2
Working with Notebooks
7.
Click or tap the notebook check
box.
8.
Click or tap Delete.
9.
A warning prompt box appears;
click or tap Delete to delete the
notebook.
7
8
Where’s the Delete?
If your window size is narrow, you
may not see the Delete button
when you select the notebook file
you want to remove. Click or tap
the More button (three dots) to
expand the commands and view
the Delete command.
OneDrive Shortcut
If you want to navigate to
OneDrive from within the
OneNote 2016 program window
to manage your online notebooks, you can use Backstage
view. Click or tap File, then click
or tap the Open tab. Next, click
or tap the Manage Notebooks
on OneDrive link listed below
the OneDrive notebook list. This
opens your browser window to
your OneDrive account where you
can view your online content.
9
This page intentionally left blank
Index
A
accessing
OneDrive, 40, 48
shared notebooks, 272
Account menu (OneDrive), 310
Account page, 291-292
accounts
Account page, 291-292
Microsoft accounts, 15
OneDrive accounts, 100
Add a Place storage option, 39
Add Page command, 65
addresses (email), linking to, 205
aligning text, 87-88, 182
Align Left command, 182
Alignment group controls (Excel), 192
Align Right command, 182
All Apps command (Start menu), 15-16
All Programs command (Start menu), 15
Always on Top icon, 132
antonyms, 249
appending rows to tables, 183
applying styles, 90-91
arithmetic operators, 120
Arrange command, 173-175
arranging notes, 105
adding space between notes, 109-111
copying and pasting, 108-109
cutting and pasting, 108-109
moving notes, 106
resizing notes, 107
attaching
files to notes, 79
notebooks to email, 266
Audio and Video Settings, 154
audio clips
adding to notes, 81
searching, 236-238
audio notes
configuring settings, 154
cutting/copying/pasting, 150
deleting, 150
embedding, 152-153
inserting on pages, 151
opening in apps, 151
playback controls, 146-148
recording, 7, 140-143
renaming, 149
searching, 155
Audio Search tool, 236-238
authors, viewing changes by, 273-275
AutoCorrect
adding words to, 247-248
explained, 242-244
automatic spell checking, disabling, 246
automatic updates, disabling, 292
B
backgrounds, setting, 286
Backspace key, 83
Backstage View, 37
backups, 283-284
Bing search engine, 100-101, 251
bookmarklets, 126
borders, hiding in tables, 185
Browse for File button (Link dialog), 204
Browse option (storage locations), 39
322
Index
browsers
browsers
Microsoft Edge, 215-216
OneNote Clipper tool, 7, 126
capturing content, 128-129
installing, 127
support for linked notes, 213
built-in equations, inserting, 122-123
bulleted lists, 86-87
C
calculations. See mathematical calculations
capabilities of OneNote, 5-6
cells, 178
aligning text in, 182
selecting, 181
shading, 185-186
Center command, 182
Change Password command, 63
Change Search Scope setting, 235-236
Change the Page Date icon, 66
Change the Page Time icon, 66
changing
audio and video clip text, 149
date and time settings, 66, 117
date and time stamps, 117
default folder locations, 283
default font settings, 282-283
language preferences, 257
line color and thickness, 161
links, 208-209
notes, 83-84
page colors, 75
paper size, 288-289
screen views, 29-30
search services, 253-254
sharing options, 277-278
spreadsheets, 191
tags, 226-228
text alignment, 87-88
translation language, 259
view settings
hiding page title, 284-285
rule lines, 286-287
charts, creating in spreadsheets, 196-197
Chart Tools Design tab, 196
checklists, creating, 224-225
Choose Document to Insert dialog box, 190
Clear All Formatting command, 91
clearing formatting, 91
Clipboard, 108
Clipper tool. See OneNote Clipper tool
Clip to OneNote button, 128
Close command, 17, 43, 192
Close this Notebook command, 43
closing
Help, 33
notebooks
from Notebook Information window, 42-43
with shortcut menu, 43
OneNote, 14, 17
CloudHQ, 6
cloud storage, 298. See also OneDrive
Collapse Subpages command, 70
collapsing subpages, 70-71
color
fill color, 163
fonts, 89-90
line color, 161
notebooks, 41-42
page colors, 75
section tabs, 55-56
table cell shading, 185-186
Colors dialog box, 185
Color & Thickness dialog box, 161
columns
deleting, 184
formatting text in, 181
inserting, 183-184
selecting, 180-181
commands, adding to Quick Access toolbar, 25,
289-290
context menus, 24, 27
converting
handwritten notes to text, 96
notebooks from previous versions of
OneNote, 45
tables to spreadsheets, 186-187
Convert to 2010-2016 option, 45
Convert to Excel Spreadsheet command, 186
Copy command, 108, 207
copying
audio and video clips, 150
drawings, 171
notes, 108-109
OneDrive files/folders, 309
pages, 68
pictures, 98
sections, 60
Copy Link to Paragraph command, 202
Copy Link to Section command, 203
Copy To button (OneDrive), 309
cost of OneDrive, 295
Create a New Section command, 54, 59
Create Notebook command, 40
creating
charts, 196-197
checklists, 224-225
custom tags, 228-230
formulas, 192-193
meeting notes, 136
distributing notes
notebooks
notebook color, 41-42
step-by-step process, 40-41
storage options, 38-40
OneDrive folders, 308
outlines, 70
pages, 65
Quick Notes, 131
sections, 54
spreadsheets, 188-189
subpages, 68-69
summary pages, 232
tables, 179
templates, 74
Customize Quick Access Toolbar command,
25, 289
Customize Tags dialog box, 221-222, 227-230
customizing
OneNote
backup settings, 283-284
default font settings, 282-283
hiding page title, 284-285
OneNote Options dialog box, 281
paper size, 288-289
viewing rule lines, 286-287
Quick Access toolbar, 25, 289-290
Ribbon, 23
custom tags, creating, 228-230
Cut command, 108
cutting
audio and video clips, 150
notes, 108-109
D
Date button, 116
dates
date settings, 66, 117
date stamps
editing, 117
inserting, 116-118
restoring in page title, 285
Date & Time button, 116
Decrease Indent Position command, 70, 89
default backgrounds, 286
default folder locations, 283
default font settings, 282-283
default notebook, 19-20
default search scope, 235
default templates, 73
Delete All Versions in Notebook option, 275
Delete All Versions in Section Group option, 275
Delete All Versions in Section option, 275
Delete Columns command, 184
323
Delete command, 46, 48, 53, 112-113, 150,
169, 210
deleting pages, 67
deleting sections, 57
drawings, 169
deleted pages, restoring, 67
Delete Rows command, 184
deleting
audio and video clips, 150
date and time stamps, 117
drawings, 169
flags from note text, 135
links, 209-210
notebooks, 45
from OneDrive, 47-48, 305
from your computer, 46
notes, 112-113
pages, 67, 124
page versions, 275
pictures, 101
Quick Notes, 133
rows/columns, 184
sections, 57
tags, 226
words from AutoCorrect, 248
demoting subpages, 69-70
disabling
automatic spell checking, 246
automatic updates, 292
displaying
audio and video clip information, 147
changes by other users, 273-274
context menus, 27
edits by user, 274-275
OneDrive files/folders, 301-303
linked notes, 214
Mini toolbars, 26
most recent edits, 274
Notebook Recycle Bin, 58
OneNote Online window, 315-317
Ribbon, 212
rule lines, 286-287
sections, 52
tags, 220
distinguishing between OneNote versions, 10
distributing notes
emailing notes
notebooks, 266
pages, 265
PDF files, 267
exporting notes, 263-264
printing notes, 261-263
324
Index
distributing notes
sharing notes
accessing shared notebooks, 272
Share with People settings, 268-269
sharing links to notebooks, 270-271
sharing with meetings, 278
docking OneNote, 7, 21, 30-31
Dock to Desktop command, 30
downloading
OneDrive desktop app, 300
OneNote, 5
OneNote Clipper tool, 127
Draw icon, 121
drawings
adding to notes, 80
copying, 171
deleting, 169
Eraser tool, 167-169
freeform notes, 157-160
grouping shapes
with Lasso Select tool, 166
with selection box, 165
layering, 173-175
lines, 161-164
moving, 170
resizing, 171-172
rotating, 172-173
selecting individual lines/shapes, 167
shapes, 162-163
tagging, 223
Draw tab
Arrange command, 173-175
Color & Thickness dialog box, 161
Delete command, 169
Eraser tool, 167-169
Lasso Select tool, 166
lines, 162,-164
Pen tool, 159-160
rotating drawings, 172
selecting individual lines/shapes, 167
selection boxes, 165
shapes, 162-163
due dates, tracking, 6
E
Edge, 215-216
editing. See changing
Edit Link command, 208
email addresses, linking to, 205
emailing
notes
notebooks, 266
pages, 265
PDF files, 267
pages, 136
embedding
audio and video clips, 152-153
files on pages, 125
spreadsheets, 189-190
emptying
Notebook Recycle Bin, 58
Recycle Bin, 46, 58
Empty Recycle Bin command, 46, 58
enabling linked notes, 211
End key, 84
Enter/Return key, 84
Equation gallery, 122-123
equations. See mathematical calculations
Equation Tools, 122-123
Eraser, 94-95, 167-169
erasing writing, 94-95
Excel spreadsheets. See spreadsheets
Existing Excel Spreadsheet command, 189
exiting. See closing
expanding subpages, 70-71
Expand Subpages command, 71
Export command, 264
exporting notes, 263-264
F
Facebook pictures, adding to notes, 101-103
Factiva iWorks, 251
features of OneNote, 7-8
File Attachment tool, 125, 152
file formats, 8, 37
File Printout tool, 124
files
attaching to notes, 79
embedding on pages, 125
file formats, 8
inserting as pages, 124
linking to, 204-205
OneDrive files
moving between folders, 309
viewing, 301-303
viewing in OneDrive desktop app, 312
PDF files, 263, 267
filing Quick Notes, 134
fill color, 163
Find by Author option (History tab), 274-275
flagging. See marking notes
Flickr, 103
flipping drawings, 172-173
folders
default locations, 283
OneDrive folders
creating, 308
moving files between, 309
renaming, 309
viewing, 301-303, 312
keyboard shortcuts
Font Color command, 89
Font group controls (Excel), 192
fonts
color, 89-90
default font settings, 282-283
Font group controls (Excel), 192
Format Painter tool, 90
formatting
applying, 84-85
clearing, 91
Quick Notes, 131
spreadsheets, 191-192
text in tables, 181
Formula bar (Excel), 193
formulas, creating, 192-193
forwarding audio and video clips, 147
freeform notes
drawing, 157-160
line color and thickness, 161
Full Page View, 29
Function Arguments dialog box, 195
functions in spreadsheets, 194-195
G
Get a Sharing Link settings, 270
Greek symbols, 120
grids, viewing, 286-287
grouping
drawings
with Lasso Select tool, 166
with selection box, 165
sections, 59
group meeting notes, 278
groups, moving sections to/from, 60
H
handwritten mathematical calculations, 121-122
handwritten notes, 92-96
converting to text, 8, 96
creating, 93-94
erasing writing, 94-95
mathematical calculations, 121-122
overview, 92-93
searching, 233
selecting handwritten text, 95
tagging, 223
Help feature, 31-33
closing, 33
navigating, 33
opening, 32-33
overview, 31
searching, 32
325
Hide Authors option (History tab), 273
Hide Borders command, 185
Hide Page Title command, 285
hiding
authors, 273
page title, 284-285
table borders, 185
highlighters, 161
history of OneNote, 4
History tab, 273
Home key, 83
Home Restoration notebook, 6
Home tab, 85
hyperlinks. See links
I
images
adding from Facebook, 101-103
adding from Flickr, 103
adding from OneDrive, 99-100
adding with Bing Image Search, 100-101
deleting, 101
Insert Picture dialog box, 98
inserting in tables, 180
overview, 97-98
screen clippings, 104-105
Increase Indent Position command, 70, 88
indenting text, 88-89
Ink Equation converter, 8
Ink to Math feature, 119-122
Ink to Text command, 96
Insert Above command, 183
Insert Below command, 183
Insert File dialog box, 125, 152, 190
Insert Function dialog box, 194
Insert Ink Equation dialog box, 119-122
Insert Left command, 184
Insert Picture dialog box, 98
Insert Pictures dialog box, 99
Insert Right command, 184
Insert Space command, 110
installing OneNote Clipper tool, 127
integrating OneNote with other Microsoft
applications, 8
Internet Explorer, linked notes, 212-216
J-K
Keep Me Signed In check box (OneDrive), 301
keyboard shortcuts
Close command, 17
Cut, Copy, and Paste commands, 109
expanding/collapsing subpages, 71
326
Index
keyboard shortcuts
New Page command, 65
New Section command, 54
Normal View, 31
searching notes, 234
for tags, 222
Undo command, 111
L
language preferences, 257
Lasso Select tool, 166
layering drawings, 173-175
lines
color and thickness, 161
copying, 171
drawing, 162-164
Eraser tool, 167-169
grouping
with Lasso Select tool, 166
with selection box, 165
layering, 173-175
moving, 170
resizing, 171-172
rotating, 164, 172-173
selecting individual, 167
Link dialog box. See links
linked notes
enabling, 211
explained, 210
Internet Explorer, 212-216
Microsoft PowerPoint, 210-212
Microsoft Word, 210-212
viewing, 214
links
adding, 80
to clipped web content, 129
deleting both link and link text, 209-210
editing, 208-209
to email addresses, 205
explained, 200
to files, 204-205
inserting in tables, 180
linked notes
enabling, 211
explained, 210
Internet Explorer, 212-216
Microsoft PowerPoint, 210-212
Microsoft Word, 210-212
viewing, 214
overview, 199
to pages or sections, 201
removing, 209
sharing, 270-271
to specific paragraphs, 202-203
to web content, 206
copying and pasting linked content,
207-208
linking from existing text, 207
manual linking to web pages, 206
Link to File dialog box, 205
lists
bulleted lists, 86-87
notebook list, 36
numbered lists, 86-87
logging on to Microsoft account, 15
M
magnification percentage, entering, 28
mailto: links, 205
Make Subpage command, 68-69
Manage Notebooks on OneDrive link, 48
managing
notebooks, 319
To Do lists, 225
Mark as Read command, 273
marking notes
as read, 273
as tasks, 26, 134-135
as unread, 274
mathematical calculations, 118-119
built-in equations, 122-123
handwritten, 121-122
inserting symbols, 120
in spreadsheets
formulas, 192-193
functions, 194-195
typing, 119-120
Maximize button, 20
maximizing window, 20-21
Meeting Notes template, 72
meetings
meeting notes, 72, 136, 278
sharing notes with, 278
Merge into Another Section command, 61
Merge Sections feature, 61
merging sections, 61-62
Microsoft account, logging into, 15
Microsoft Edge, 215-216
Microsoft PowerPoint, 210-212
Microsoft Word, 210-212
Minimize button, 20
minimizing window, 20-21
Mini toolbar, 26, 84
Mini Translator tool, 254, 258-259
modifying. See changing
Modify Tag dialog box, 227
mouse pointer, selecting rows/columns
with, 181
notebooks
Move or Copy command
copying pages, 68
moving pages, 66
moving sections, 56, 60
restoring deleted pages, 67
restoring deleted sections, 58
Move or Copy Section dialog box, 60
Move To command (OneDrive), 309
moving
drawings, 170
notes, 106
OneDrive files
between folders, 309
to your computer, 304-305
pages, 66
Quick Notes, 132
sections
reordering sections, 56
to/from groups, 60
To Do list tasks, 225
video window, 144
multiple sheets in spreadsheets, 190
multiple tags, 222
N
naming
OneDrive folders, 309
pages, 65
sections, 55
narrowing search scope, 235-236
Navigate to Parent Section Group command, 59
navigating
Help pages, 33
OneNote
default notebook, 19-20
minimizing/maximizing window, 20-21
overview, 18-19
OneDrive, 40, 48
New command (File menu), 40
New Excel Spreadsheet command, 189
New Page command, 65
New Quick Note icon, 131
New Section command, 54
New Section Group command, 59
Normal view, 29, 43
Notebook Information window, 42-43
notebook list, 19, 36
Notebook Properties dialog box, 305
Notebook Recycle Bin, 53
emptying, 58
restoring deleted sections, 57-58
viewing, 58
327
notebooks. See also notes
closing
from Notebook Information window, 42-43
with shortcut menu, 43
color, 41-42
converting from previous versions of
OneNote, 45
creating
notebook color, 41-42
step-by-step process, 40-41
storage options, 38-40
default notebook, 19-20
deleting, 45
from OneDrive, 47-48, 305
from your computer, 46
emailing, 266
embedding items into, 7
Home Restoration notebook, 6
links. See links
managing, 319
Notebook list, 19
Notebook Recycle Bin, 53
emptying, 58
restoring deleted sections, 57-58
viewing, 58
OneDrive notebooks
deleting, 305
managing, 44
manually syncing, 306
opening in OneNote 2016, 303-304
relocating to your computer, 304-305
sharing, 307-308
opening, 44
OneDrive desktop app, 313
OneNote Online web app, 317-319
outlines, 70
overview, 35
pages
adding, 65
colors, 75
copying, 68
creating from templates, 72-73
date and time stamps, 117-118
date/time setting, 66
default backgrounds, 286
deleting, 67, 124
emailing, 136, 265
embedding files, 125
inserting audio and video clips, 151
inserting files as, 124
linking to, 201
moving, 66
overview, 52-54, 64
renaming, 65
restoring, 67
spell checking, 244-245
328
Index
notebooks
page templates
creating, 74
creating pages based on, 72-73
default template, 73
Meeting Notes template, 72
overview, 71-72
Simple Meeting Notes, 71
Templates and Themes for Office Online
web page, 73
paragraphs, linking to, 202-203
printing sections of, 261-263
Properties
Color, 41
Convert to 2010-2016, 45
Quick Notes notebook, 133
searching all, 233-234
sections
copying, 60
creating, 54
deleting, 57
grouping, 59
linking to, 201
merging, 61-62
moving to/from groups, 60
overview, 52-54
password protection, 62-64
renaming, 55
reordering, 56
restoring deleted sections, 57-58
tab colors, 55-56
viewing, 52
shared notebooks
accessing, 272
page versions, 275
Share with People settings, 277-278
viewing changes by other users, 273-274
viewing edits by user, 274-275
viewing most recent edits, 274
sharing, 7, 41
accessing shared notebooks, 272
links to notebooks, 270-271
OneDrive notebooks, 307-308
Share with People settings, 268-269,
277-278
storing on OneDrive, 268
structure of, 36-37
notebook list, 36
Pages pane, 36
scrollbars, 37
sections, 36
subpages
creating, 68-69
expanding/collapsing, 70-71
overview, 52-54, 64
promoting/demoting, 69-70
syncing, 7, 276
table of contents, 203
templates, 8
views
Backstage, 37
Normal, 43
web content, capturing, 128-129
notes. See also notebooks
adding space between, 109-111
audio notes
configuring settings, 154
cutting/copying/pasting, 150
deleting, 150
embedding, 152-153
inserting on pages, 151
opening in apps, 151
playback controls, 146-148
recording, 7, 140-143
renaming, 149
searching, 155
copying and pasting, 108-109
cutting and pasting, 108-109
date and time stamps
editing, 117
inserting, 116-118
default font settings, 282-283
deleting, 112-113
drawing
copying drawings, 171
deleting drawings, 169
Eraser tool, 167-169
freeform notes, 157-160
grouping with Lasso Select tool, 166
grouping with selection box, 165
layering drawings, 173-175
line color and thickness, changing, 161
lines, 162-164
moving drawings, 170
resizing drawings, 171-172
rotating drawings, 172-173
selecting individual lines/shapes, 167
shapes, 162-163
editing, 83-84
emailing
pages, 265
PDF files, 267
exporting, 263-264
formatting, 84-85
group meeting notes, 278
handwritten notes, 92-96
converting to text, 8, 96
creating, 93-94
erasing writing, 94-95
mathematical calculations, 121-122
overview, 92-93
searching, 233
selecting handwritten text, 95
tagging, 223
Number group controls (Excel)
inserting, 179-180
linked notes. See also links
enabling, 211
explained, 210
Internet Explorer, 212-216
playback controls, 148
Microsoft PowerPoint, 210-212
Microsoft Word, 210-212
viewing, 214
marking
as read, 273
as tasks, 26, 134-135
as unread, 274
mathematical calculations, 118-119
built-in equations, 122-123
handwritten, 121-122
inserting symbols, 120
typing, 119-120
meeting notes, 136
moving, 106
pictures
adding from Facebook, 101-103
adding from Flickr, 103
adding from OneDrive, 99-100
adding with Bing Image Search, 100-101
deleting, 101
Insert Picture dialog box, 98
overview, 97-98
screen clippings, 104-105
printing, 261-263
Quick Notes, 129-130
creating, 131
filing, 134
formatting, 131
moving, 132
pinning, 132
reviewing, 133
resizing, 107
saving, 283
searching, 8
all notebooks, 233-234
Audio Search tool, 236-238
narrowing scope, 235-236
sharing. See also shared notebooks
accessing shared notebooks, 272
email, 265-267
exporting notes, 263-264
links to notebooks, 270-271
OneDrive notebooks, 307-308
printing notes, 261-263
Share with People settings, 268-269,
277-278
sharing with meeting, 278
spell checking, 242-245
adding words to AutoCorrect, 247-248
disabling automatic spell checking, 246
329
tables, 177-178
adding to notes, 80
borders, 185
cells, 178-186
converting to spreadsheets, 186-187
creating, 179
data, 179-182
rows/columns, 180-184
tags, 220-222
assigning, 223-224
creating, 228-230
deleting, 226
editing, 226-228
finding, 230-231
keyboard shortcuts, 222
preset tags, 221
summary pages, 232
To Do tag, 224-225
viewing, 220
taking
applying formatting, 84-85
audio/video, 81
bulleted/numbered lists, 86-87
clearing formatting, 91
drawings, 80
editing, 83-84
files, 79
font color, 89-90
handwritten notes, 81, 92-96
links, 80
overview, 77
pictures, 79, 97-105
strikethrough, 85
styles, 90-91
subscript, 85
superscript, 85
tables, 80
text alignment, 87-88
text-based notes, 78
text indents, 88-89
typing notes, 82-83
video notes
configuring settings, 154
cutting/copying/pasting, 150
deleting, 150
embedding, 152-153
inserting on pages, 151
opening in apps, 151
playback controls, 146-148
recording, 140-146
renaming, 149
searching, 155
numbered lists, 86-87
Number group controls (Excel), 192
330
Index
OCR (optical character recognition)
O
OCR (optical character recognition), 8, 233
Office 365, 315
.ONE file extension, 37
OneDrive, 272
accessing, 40, 48
Account menu, 310
accounts, 100
additional storage, 295
cost, 295
explained, 38-40, 295-300
files
moving between folders, 309
viewing, 301-303, 312
folders
creating, 308
moving files between, 309
renaming, 309
viewing, 301-303, 312
notebooks
deleting, 47-48, 305
managing, 44
manually syncing, 306
opening in OneNote 2016, 303-304
sharing, 307-308
OneDrive desktop app
downloading, 300
finding, 311
opening, 311
opening notebooks from, 313
viewing folders/files, 312
OneNote app, 9, 14
operating system compatibility, 299
pictures, adding to notes, 99-100
signing in to, 300-301
signing out of, 310
storing notebooks on, 268
OneDrive desktop app
downloading, 300
finding, 311
opening notebooks from, 313
viewing folders/files, 312
OneNote. See also notebooks; notes
closing, 14, 17
customizing
backups settings, 283-284
default font settings, 282-283
hiding page title, 284-285
OneNote Options dialog box, 281
paper size, 288-289
Quick Access toolbar, 289-290
viewing rule lines, 286-287
desktop program, 8-9
docking, 21, 30-31
navigating
default notebook, 19-20
minimizing/maximizing window, 20-21
overview, 18-19
OneNote app, 9, 14
OneNote Online web app, 9-10, 314
managing notebooks, 319
opening notebooks, 317-319
signing in to, 314-315
viewing OneNote Online window, 315-317
opening, 14
in Windows 7, 15
in Windows 8.1, 15
in Windows 10, 16-17
pinning to Start menu, 17
updating, 291-292
versions of, 8-10, 14-16
OneNote app, 9, 14
OneNote Clipper tool, 7, 126
capturing content, 128-129
installing, 127
onenote.com website, 5
OneNote Online web app, 9-10, 314
managing notebooks, 319
opening notebooks
in desktop program window, 317-318
new notebooks, 318-319
signing in to, 314-315
viewing OneNote Online window, 315-317
OneNote Options dialog box. See Options
dialog box
OneNote window, docking, 7
Online Pictures command, 99, 101
Open command, 44, 151
opening
audio and video clips, 151
Help, 32-33
notebooks, 44
from OneDrive desktop app, 313
in OneNote 2016, 303-304
OneNote Online web app, 317-319
OneDrive desktop app, 311
OneNote, 14
in Windows 7, 15
in Windows 8.1, 15
in Windows 10, 16-17
Research task pane, 251-253
Open in OneNote command (OneDrive), 303
operators, 120
optical character recognition (OCR), 8, 233
Options dialog box, 64, 281
Audio and Video settings, 154
automatic spell checking, 246
backup settings, 283-284
customizing Quick Access toolbar, 290
Playback tab
default font settings, 282-283
language preferences, 257
spelling features, 243
ordering To Do lists, 225
Orientation setting (Print Preview), 262
outlines, creating, 70
Outlook tasks. See tasks
Outlook Tasks button, 225
P
Page Color options, 75
pages
adding, 65
colors, 75
copying, 68
creating from templates, 72-73
date and time stamps, 117-118
date/time setting, 66
default backgrounds, 286
deleting, 67, 124
emailing, 136, 265
embedding files, 125
inserting audio and video clips, 151
inserting files as, 124
linking to, 201
moving, 66
overview, 52-54, 64
page title, hiding, 284-285
page versions, 275
renaming, 65
restoring deleted pages, 67
spell checking, 244-245
subpages
creating, 68-69
expanding/collapsing, 70-71
overview, 52-54
promoting/demoting, 69-70
templates
creating, 74
creating pages based on, 72-73
default template, 73
Meeting Notes template, 72
overview, 71-72
Simple Meeting Notes, 71
Templates and Themes for Office Online
web page, 73
Pages pane, 19, 36
Page Templates command, 72
page versions, 275
Page Versions option (History tab), 275
paper size, 262, 288-289
Paper Size pane, 288
Paper Size setting (Print Preview), 262
Paragraph Alignment button, 87
331
paragraphs
alignment, 87
linking to, 202-203
Paragraph Spacing dialog box, 88
Paragraph Spacing Options command, 88
Password command, 62
Password Protection pane, 62-64
passwords
assigning to sections, 62-64
removing, 63
resetting, 63
Paste command, 108, 208
pasting
audio and video clips, 150
notes, 108-109
pictures, 98
pausing
audio and video clips, 147
video recordings, 146
PDF files, 263, 267
Pen Properties command, 163
pen styles, 93
Pen tool
freeform notes, 157-160
lines
color and thickness, 161
drawing, 162-164
shapes, drawing, 162, 163
photos. See pictures
pictures
adding to notes, 79
with Bing Image Search, 100-101
from Facebook, 101-103
from Flickr, 103
Insert Picture dialog box, 98
from OneDrive, 99-100
overview, 97-98
screen clippings, 104-105
copying, 98
deleting, 101
pasting, 98
screen clippings, 97
pinning
Home tab, 85
OneNote to Start menu, 17
Quick Notes, 132
Ribbon, 23, 148
Search Results list, 234
Pin Search Results command, 234
Pin the Ribbon icon, 23
Pin to Start command, 17
playback controls
audio and video clips, 146-148
embedded audio and video clips, 153
linked notes, 148
Playback tab, 140, 146-147
332
Index
pointer, selecting table rows/columns with
pointer, selecting table rows/columns with, 181
PowerPoint, linked notes, 210-212
preset tags, 221
Print command, 262
Print dialog box, 262-263
printing
files as pages, 124
notes, 261-263
summary pages, 232
Print Preview and Settings dialog box, 262
Print Range setting (Print Preview), 262
Promote Subpage command, 69
promoting subpages, 69-70
proofing language, 257
Proofing Tools pane, 257
Properties
Color, 41
Convert to 2010-2016, 45
Q
Quick Access Toolbar, 18-19
customizing, 25, 289-290
overview, 24
Quick Notes, 129-130
creating, 131
filing, 134
formatting, 131
moving, 132
pinning, 132
reviewing, 133
R
Recent Edits option (History tab), 274
Record Audio command, 140, 142
recording
audio notes, 7, 140-143
video notes, 140-146
Record Video command, 140, 144
recovering. See restoring
Recycle Bin
emptying, 46
Notebook Recycle Bin, 53
emptying, 58
restoring deleted sections, 57-58
viewing, 58
Redo command, 91, 113
red, wavy lines, 242
Refresh Results button, 231
relocating notebooks from OneDrive to your
computer, 304-305
Remove Link command, 209
Remove Password command, 63
Remove Tag command, 226
removing
audio and video clips, 150
cell shading, 186
date and time stamps, 117
flags from note text, 135
links, 209
pages, 124
passwords, 63
Quick Notes, 133
tags, 226
Rename command, 65, 309
renaming
audio and video clips, 149
OneDrive folders, 309
pages, 65
sections, 55
reordering sections, 56
Research Options dialog box, 254
Research task pane, 250-251
changing search services, 253-254
opening, 251-253
resetting passwords, 63
resizing
drawings, 171-172
notes, 107
Restore Down button, 20
restoring
dates and time, 285
deleted pages, 67
deleted sections, 57-58
reviewing Quick Notes, 133
Review tab
Research task pane, 250-251
changing search services, 253-254
opening, 251-253
Spelling tool, 244-245
Thesaurus tool, 248-250
Translate command, 254-255
Mini Translator tool, 258-259
Translate Selected Text feature, 255-257
rewinding audio and video clips, 147
Ribbon
commands, 22
customizing, 23
displaying, 212
overview, 18, 21-22
pinning, 23, 148
unpinning, 23
rotating
drawings, 172-173
lines, 164
rows
deleting, 184
formatting text in, 181
inserting, 183
selecting, 180-181
rule lines, viewing, 286-287
shared notebooks
S
Save As dialog box, 264
Save & Backup category (Options dialog
box), 283
Save button, 191
Save Current Page as a Template command, 74
saving
notes, 283
Save button, 191
Save Current Page as a Template
command, 74
templates, 289
Scale Content to Paper Width setting (Print
Preview), 262
school projects, tracking, 6
scope of searches, narrowing, 235-236
Screen Clipping feature, 104-105
screen clippings, 97, 104-105
Screen Clipping tool, 7
screen views
changing, 29-30
Full Page View, 29
Normal View, 29
overview, 27
toggling between, 30
zooming in/out, 28
scrollbars, 37
Search box, 18
searching
audio and video clips, 155
for OneNote, 5
Help, 32
notes, 8, 233
all notebooks, 233-234
Audio Search tool, 236-238
narrowing scope, 235-236
Search Results list, 234
search services, changing, 253-254
Search Results list, 234
search strings, 233
Section Color command, 55
sections, 36
copying, 60
creating, 54
deleting, 57
grouping, 59
linking to, 201
merging, 61-62
moving to/from groups, 60
overview, 52-54
password protecting, 62-64
printing, 261-263
renaming, 55
reordering, 56
333
restoring deleted sections, 57-58
tab colors, 55-56
viewing, 52
See Playback command, 148
Select and Correct tool, 122
Select Cell button, 181
Select Columns command, 180
selected text, translating, 255-257
selecting
cells, 181
drawings
individual lines/shapes, 167
Lasso Select tool, 166
selection box, 165
handwritten text, 95
proofing language, 257
rows/columns, 180-181
selection box, 165
Select Location in OneNote dialog box, 211-213
Select Rows command, 181
Send as Attachment command, 266
Send as PDF command, 267
Send command, 265-266
Set Password command, 62
settings
Audio and Video settings, 154
backup settings, 283-284
date and time, 117
default font settings, 282-283
passwords, 62-64
Share with People, 268-269
view settings
hiding page title, 284-285
paper size, 288-289
rule lines, 286-287
shading cells, 185-186
shapes
copying, 171
drawing, 162-163
Eraser tool, 167-169
grouping
with Lasso Select tool, 166
with selection box, 165
layering, 173-175
moving, 170
resizing, 171-172
rotating, 172-173
selecting individual, 167
Shapes gallery, 163
Share command, 215, 269, 277, 307
shared notebooks
accessing, 272
page versions, 275
Share with People settings, 277-278
synchronizing, 276
viewing changes by other users, 273-274
334
Index
shared notebooks
viewing edits by user, 274-275
viewing most recent edits, 274
Shared Notebook Synchronization dialog
box, 276
Share Notes with an Online Meeting dialog
box, 278
Share with Meeting option, 278
Share with People settings, 268-269, 277-278
sharing
notes
accessing shared notebooks, 272
email, 265-267
exporting notes, 263-264
links to notebooks, 270-271
printing notes, 261-263
Share with People settings, 268-269,
277-278
sharing with meeting, 278
shared notebooks, 7, 41, 307-308
accessing, 272
page versions, 275
Share with People settings, 277-278
synchronizing, 276
viewing changes by other users, 273-274
viewing edits by user, 274-275
viewing most recent edits, 274
turning off, 308
sheets, multiple, 190
shortcut menus, 23-27
shortcuts
Close command, 17
expanding/collapsing subpages, 71
New Page command, 65
New Section command, 54
Normal View, 31
Table command, 184
showing. See displaying
Sign In button (OneDrive), 300
Sign In dialog box, 128
signing in
to OneDrive, 300-301
to OneNote Online web app, 314-315
signing out of OneDrive, 310
Simple Meeting Notes template, 71
sizing notes, 107
Sort Ascending command, 182
Sort Descending command, 182
sorting table data, 182
spacing
paragraph spacing, 88
space between notes, 109-111
spell checking notes, 242-245
adding words to AutoCorrect, 247-248
disabling automatic spell checking, 246
Spelling tool, 242-244
adding words to AutoCorrect, 247-248
disabling automatic spell checking, 246
spell checking, 244-245
spreadsheets, 187-188
charts, 196-197
converting tables to, 186-187
editing, 191
formatting, 191-192
formulas, 192-193
functions, 194-195
inserting
creating new, 188-189
existing spreadsheets, 189-190
stacking, 173-175
Start menu
All Apps command, 15-16
All Programs command, 15
pinning OneNote to, 17
stopping
audio and video clips, 147
spell checking, 245
video recordings, 146
storage. See OneDrive
storage options, 38-40
strikethrough, 85
styles, applying, 90-91
Styles gallery, 90
stylus, 158
subpages
creating, 68-69
expanding/collapsing, 70-71
overview, 52-54, 64
promoting/demoting, 69-70
subscript, 85
summary pages, 232
superscript, 85
Symbol dialog box, 120
Symbol icon, 120
symbols, inserting into mathematical
calculations, 120
Sync All button, 276
syncing notebooks, 7, 276, 306
Sync This Notebook Now command
(OneDrive), 306
synonyms, looking up, 248-250
T
Table command, 184
table of contents, 203
tables, 177-178
adding to notes, 80
borders, hiding, 185
toolbars
cells, 178
aligning text in, 182
selecting, 181
shading, 185-186
converting to spreadsheets, 186-187
creating, 179
data
inserting, 179-180
sorting, 182
rows/columns
deleting, 184
formatting text in, 181
inserting columns, 183-184
inserting rows, 183
selecting, 180-181
tab colors, 55-56
tags, 8, 220-222
assigning, 223-224
creating, 228-230
deleting, 226
editing, 226-228
finding, 230-231
keyboard shortcuts, 222
preset tags, 221
summary pages, 232
To Do tag, 224-225
viewing, 220
Tags gallery, 223
Tags Summary pane, 220-221, 230-231
taking notes
applying formatting, 84-85
audio/video, 81
bulleted/numbered lists, 86-87
clearing formatting, 91
drawings, 80
editing, 83-84
files, 79
font color, 89-90
handwritten notes, 81, 92-96
converting to text, 96
creating, 93-94
erasing writing, 94-95
selecting handwritten text, 95
links, 80
overview, 77
pictures, 79
adding from Facebook, 101-103
adding from Flickr, 103
adding from OneDrive, 99-100
adding with Bing Image Search, 100-101
deleting, 101
Insert Picture dialog box, 98
overview, 97-98
screen clippings, 104-105
strikethrough, 85
styles, 90-91
335
subscript, 85
superscript, 85
tables, 80
text alignment, 87-88
text-based notes, 78
text indents, 88-89
typing notes, 82-83
tasks
marking note text as, 26, 134-135
tagging, 225
templates, 8
page templates
creating, 74
creating pages based on, 72-73
default template, 73
overview, 71-72
Simple Meeting Notes, 71
Templates and Themes for Office Online
web page, 73
saving as, 289
To Do lists, 225
Templates and Themes for Office Online web
page, 73
Templates pane, 225
tests, tracking, 6
text
aligning, 87-88, 182
default font settings, 282-283
formatting, 181
indents, 88-89
selecting, 181
sorting, 182
translating, 254-255
Mini Translator tool, 258-259
selected text, 255-257
text-based notes
converting handwritten notes to, 96
explained, 78
Theme Colors palette, 185
Thesaurus tool, 248-250
thickness of lines, 161
This PC storage option, 39
time, restoring in page title, 285
Time button, 116
time/date settings, 66, 117
time stamps, 116-118
title bar, 18
To Do tag, 224-225
toggling between screen views, 30
toolbars
Mini toolbars, 26, 84
overview, 23-25
Quick Access Toolbar, 18-19
customizing, 25, 289-290
overview, 24
336
Index
tracking
tracking
due dates, 6
school projects, 6
tests, 6
work projects, 6
Translate command, 254-255
Mini Translator tool, 258-259
Translate Selected Text feature, 254-257
Translate Selected Text feature, 254-257
translating text, 254-255
Mini Translator tool, 258-259
selected text, 255-257
Translation Language Options dialog box,
258-259
Translation Options dialog box, 256
troubleshooting handwritten mathematical
calculations, 122
turning off sharing, 308
Type command (Draw tab), 160
typos, adding to AutoCorrect, 247-248
U
Undo command, 91, 95, 111-113, 169
undoing mistakes, 91, 95, 113
unpinning Ribbon, 23
updating
date and time stamps, 117
OneNote, 291-292
upgrading notebooks, 45
V
vacation planning, 5
versions of OneNote, 8-10, 14-16
distinguishing between, 10
OneNote 2016 desktop program, 8-9
OneNote app, 9
OneNote Online, 9-10
video clips
adding to notes, 81
searching, 236-238
video notes
configuring settings, 154
cutting/copying/pasting, 150
deleting, 150
embedding, 152-153
inserting on pages, 151
opening in apps, 151
playback controls, 146-148
recording, 140-146
renaming, 149
searching, 155
video window, moving, 144
View button (OneDrive), 302
viewing. See displaying
views
Backstage view, 37
changing, 29-30
Full Page View, 29
Normal View, 29, 43
overview, 27
toggling between, 30
view settings
hiding page title, 284-285
paper size, 288-289
rule lines, 286-287
zooming in/out, 28
View Sync Status button, 276
W-X-Y-Z
wavy, red lines, 242
web browsers
Microsoft Edge, 215-216
support for linked notes, 213
web content
linking to, 206-208
copying and pasting linked content,
207-208
linking from existing text, 207
manual linking to web pages, 206
OneNote Clipper tool, 126
capturing content, 128-129
installing, 127
Web Notes mode (Microsoft Edge), 215
websites, onenote.com, 5
web version of OneNote. See OneNote Online
web app
wedding planning, 6
windows
maximizing, 20-21
minimizing, 20-21
Windows 7, opening OneNote in, 15
Windows 8.1, opening OneNote in, 15
Windows 10, opening OneNote in, 16-17
Word, linked notes, 210-212
words
adding to AutoCorrect, 247-248
deleting from AutoCorrect, 248
looking up synonyms, 248-250
translating, 254-255
Mini Translator tool, 258-259
selected text, 255-257
Work area, 19
work projects, tracking, 6
writing
erasing, 94-95
mathematical calculations, 121-122
zooming in/out, 28
More Best-Selling My Books!
Learning to use your smartphone, tablet, camera, game, or software has
never been easier with the full-color My Series. You’ll find simple, step-bystep instructions from our team of experienced authors. The organized,
task-based format allows you to quickly and easily find
exactly what you want to achieve.
Visit quepublishing.com/mybooks to learn more.
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertising