Ricoh IS 2245 User manual

Ricoh IS 2245 User manual
Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=192 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book × Paper thickness / 2 = 7.680000 mm
Operating Instructions General Settings Guide
Operating Instructions General Settings Guide
Type for DSm735/LD235/Aficio 3035/IS 2235
Type for DSm745/LD245/Aficio 3045/IS 2245
Printed in China
AE AE B198-6508
Operating Instructions
General Settings Guide
1
Getting Started
2
Combined Function Operations
3
Document Server
4
User Tools (System Settings)
5
Registering Addresses and Users for Facsimile/Scanner Functions
6
Troubleshooting
7
Remarks
8
Entering Text
9
Specifications
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in this manual before using the machine.
B1986508
Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=192 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book × Paper thickness / 2 = 7.680000 mm
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
a means POWER ON.
c means STAND BY.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Laser Safety:
This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains two
GaAIAs laser diodes, 5-milliwatt, 760-800 nanometer wavelength for each emitter. Direct (or indirect
reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and
interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.
The following label is attached on the back side of the machine.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see p.14 “Machine Types”.)
•
Type 1: DSm735/LD235/Aficio 3035/IS 2235
•
Type 2: DSm745/LD245/Aficio 3045/IS 2245
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
For good copy quality, the supplier recommends that you use genuine toner from the supplier.
The supplier shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the supplier with your office products.
Power Source
220 - 240V, 50/60Hz, 8A or more
Please be sure to connect the power cord to a power source as above. For details about power source,
see p.153 “Power Connection”.
Copyright © 2005
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Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒ Manuals provided are specific to machine type.
❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a
PDF file.
❒ Two CD-ROMs are provided:
• CD-ROM 1 “Operating Instructions”
• CD-ROM 2 “Scanner Driver and Document Management Utility”
❖ General Settings Guide (this manual)
Provides an overview of the machine and describes System Settings (such as
Tray Paper Settings), Document Server functions, and troubleshooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.
❖ Security Reference
This manual is for administrators of this machine. It describes security functions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖ Network Guide (PDF file - CD-ROM1)
Provides information about configuring and operating the printer in a network environment or using software.
This manual covers all models, and therefore contains functions and settings
that may not be available for your model. Images, illustrations, functions, and
supported operating systems may differ from those of your model.
❖ Copy Reference
Describes operations, functions, and troubleshooting for the machine's copier
function.
❖ Facsimile Reference <Basic Features>
Describes operations, functions, and troubleshooting for the machine's facsimile function.
❖ Facsimile Reference <Advanced Features>
Describes advanced facsimile functions such as line settings and procedures
for registering IDs.
❖ Printer Reference
Describes system settings, operations, functions, and troubleshooting for the
machine's printer function.
i
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❖ Scanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's scanner function.
❖ Manuals for DeskTopBinder Lite
DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner
Driver and Document Management Utility”.
• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] display
when DeskTopBinder Lite is installed.
• DeskTopBinder Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder Lite and provides an overview of
its functions. This guide is added to the [Start] menu when DeskTopBinder
Lite is installed.
• Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder Lite. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.
❖ Other manuals
• PS3 Supplement (PDF file - CD-ROM1)
• Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)
ii
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What You Can Do with This Machine
The following introduces the functions of this machine, and the relevant manuals containing detailed information about them.
Products marked with * are optional. For details about optional products, see
p.17 “Options”, or contact your local dealer.
Copier, Facsimile, Printer, and
Scanner Functions
Utilizing Stored Documents
GCKONN2J
AHT002S
This machine provides copier, facsimile*, printer*, and scanner* functions.
• You can make copies of originals.
With a finisher*, you can sort and
staple copies. See Copy Reference.
• You can send originals by fax or email, and receive faxes from other
parties. See Facsimile Reference <Basic Features>, and Facsimile Reference <Advanced Features>.
• You can print documents created
in computer applications. See
Printer Reference .
• You can scan originals and send
scan files to a computer. See Scanner Reference.
• You can store files scanned by this
machine, or files sent from other
fax machine or computers, into the
machine's hard disk. You can print
and fax stored files as required.
You can also change print settings
and print multiple documents
(Document Server). See p.35 “Using the Document Server”.
• With DeskTopBinder Professional*/Lite, you can search, check,
print, and delete stored documents
using your computer. You can also
retrieve stored documents scanned
in scanner mode. With file format
converter*, you can even download documents stored in copy and
printer functions to your computer. See Network Guide and Scanner
Reference.
iii
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Paperless Fax Transmission
and Reception
Fax Transmission and
Reception Through the
Internet
Reception
[email protected]
[email protected]
GCKONN8J
GCKONN3J
• You can store received fax messages on the machine's hard disk, instead of printing them onto paper.
You can use DeskTopBinder Professional or Web Image Monitor to
check, print, delete, retrieve, or
download documents using your
computer (Storing received documents). See Facsimile Reference
<Advanced Features>.
Transmission
AHT003S
• You can send documents created
in computer applications to another party's fax machine directly,
without performing a print job
(LAN-Fax). See Facsimile Reference
<Advanced Features>.
iv
• You can send fax documents through
e-mail by specifying the recipient’s
e-mail address (Internet Fax Transmission).
You can receive sent documents
via Internet Fax, or from computers (Internet Fax Reception).
See Facsimile Reference<Basic Features>.
• You can send faxes by using data
such as the IP address to specify
the IP-Fax destination (IP-Fax
Transmission).
The transmitted files can be received using an Internet fax machine (IP-Fax Reception). See
Facsimile Reference <Basic Features>.
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Using the Scanner in a
Network Environment
Administrating the
Machine/Protecting
Documents (Security
Functions)
AHT005S
• You can send scan files to a specified destination using e-mail
(Sending scan file by e-mail). See
Scanner Reference.
• With ScanRouter delivery software, you can save scan files in
specified destinations on network
computers (Using the network delivery scanner function). See Scanner Reference.
• You can send scan files directly to
folders (Sending scan file by Scan
to Folder). See Scanner Reference.
AHT006S
• You can protect documents from
unauthorized access and stop
them from being copied without
permission. See Security Reference.
• You can control the use of the machine, as well as prevent machine
settings from being changed without authorization. See Security Reference.
• By setting passwords, you can prevent unauthorized access via the
network. See Security Reference.
• You can erase the data on the hard
disk to prevent the information
from leaking out. See the manual
for the DataOverWriteSecurity
Unit* and Security Reference.
v
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Monitoring the Machine Via
Computer
AHT007S
You can monitor machine status and
change settings using a computer.
• Using SmartDeviceMonitor for
Admin, SmartDeviceMonitor for
Client, or Web Image Monitor, you
can use a computer to view the machine's status, such as to check on
paper quantities, or misfeeds, etc.
See Network Guide.
• You can use Web Image Monitor to
make network settings. See Network Guide.
• You can also use Web Image Monitor to register and manage items
such as user codes, fax numbers, email addresses, and folders in the
Address Book. See the Web Image
Monitor's Help.
• Using Web Image Monitor, you
can receive e-mails notifying you
when toner runs out or a paper
misfeed occurs. See the Web Image
Monitor Help.
• Using Web Image Monitor, you
can receive information on the machine status via e-mail. See the
Web Image Monitor Help.
vi
Preventing an Unauthorized
Copy
AHU004S
• Using the printer driver, you can
embed a pattern in the printed
document. If the document is copied on a machine with the Copy
Data Security Unit(*), protected
pages are grayed out in the copy,
preventing confidential information from being copied. If the document is copied on a machine
without the Copy Data Security
Unit(*), the hidden text becomes
conspicuous in the copy, showing
that the copy is unauthorized. See
the printer driver Help and Printer
Reference.
• Using the printer driver, you can
embed text in the printed document for unauthorized copy prevention. If the document is copied,
scanned, or stored in a Document
Server by a copier or multifunction
printer, the embedded text appears conspicuous in the copy, discouraging such unauthorized
copying. See the printer driver
Help and Printer Reference.
• If a document protected by unauthorized copy guard is copied on a
machine that is equipped with the
Copy Data Security Unit (*), the
machine beeps to notify users that
unauthorized copying is being attempted. See Security Reference.
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TABLE OF CONTENTS
Manuals for This Machine ...................................................................................... i
What You Can Do with This Machine.................................................................. iii
Copier, Facsimile, Printer, and Scanner Functions................................................... iii
Utilizing Stored Documents....................................................................................... iii
Paperless Fax Transmission and Reception............................................................. iv
Fax Transmission and Reception Through the Internet ............................................ iv
Using the Scanner in a Network Environment ........................................................... v
Administrating the Machine/Protecting Documents (Security Functions) .................. v
Monitoring the Machine Via Computer...................................................................... vi
Preventing an Unauthorized Copy ............................................................................ vi
Copyrights and Trademarks ................................................................................. 1
Trademarks ................................................................................................................1
Information about Installed Software..........................................................................2
How to Read This Manual ..................................................................................... 8
Safety Information ................................................................................................. 9
Safety During Operation.............................................................................................9
Positions of RWARNING and RCAUTION labels ............................................ 11
ENERGY STAR Program .....................................................................................12
Machine Types .....................................................................................................14
1. Getting Started
Guide to Components .........................................................................................15
Options ................................................................................................................. 17
External Options.......................................................................................................17
Internal Options........................................................................................................18
Control Panel........................................................................................................ 19
Display Panel ...........................................................................................................21
When the Authentication Screen is displayed..........................................................22
Turning On the Power .........................................................................................23
Turning On the Main Power .....................................................................................23
Turning On the Power ..............................................................................................24
Turning Off the Power ..............................................................................................24
Turning Off the Main Power .....................................................................................24
Saving Energy..........................................................................................................25
2. Combined Function Operations
Changing Modes ..................................................................................................27
Multi-Access.........................................................................................................29
vii
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3. Document Server
Relationship between the Document Server and Other Functions.................33
Document Server Display ........................................................................................34
Using the Document Server................................................................................35
Storing Data .............................................................................................................35
Changing Stored Document's File Name, User Name, or Password.......................38
Searching for Stored Documents .............................................................................39
Printing Stored Documents ......................................................................................40
Deleting Stored Documents .....................................................................................43
Viewing Stored Documents Using Web Image Monitor ...........................................44
Downloading Stored Documents..............................................................................44
Settings for the Document Server...................................................................... 45
4. User Tools (System Settings)
User Tools Menu (System Settings)...................................................................47
Accessing User Tools (System Settings) .......................................................... 50
Changing Default Settings .......................................................................................50
Quitting User Tools ..................................................................................................50
Settings You Can Change with User Tools .......................................................51
General Features .....................................................................................................51
Tray Paper Settings .................................................................................................55
Timer Settings ..........................................................................................................58
Administrator Tools ..................................................................................................61
5. Registering Addresses and Users for Facsimile/Scanner
Functions
Address Book.......................................................................................................69
Registering Names ..............................................................................................72
Registering a Name .................................................................................................72
Changing a Registered Name..................................................................................73
Deleting a Registered Name ....................................................................................73
Authentication Information .................................................................................74
Registering a New User Code..................................................................................74
Changing a User Code.............................................................................................75
Deleting a User Code...............................................................................................76
Displaying the Counter for Each User Code ............................................................76
Printing the Counter for Each User Code.................................................................76
Clearing the Number of Prints..................................................................................77
Fax Destination .................................................................................................... 78
Registering a Fax Destination ..................................................................................79
Changing a Registered Fax Destination ..................................................................81
Deleting a Registered Fax Destination.....................................................................82
Registering an IP-Fax Destination ...........................................................................83
Changing a Registered IP-Fax Destination..............................................................84
Deleting a Registered IP-Fax Destination ................................................................85
E-mail Destination................................................................................................ 86
Registering an E-mail Destination............................................................................86
Changing a Registered E-mail Destination ..............................................................87
Deleting a Registered E-mail Destination ................................................................88
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Registering Folders .............................................................................................89
Using SMB to Connect.............................................................................................89
Using FTP to Connect..............................................................................................93
Using NCP to Connect .............................................................................................96
Registering Names to a Group ......................................................................... 100
Registering a New Group....................................................................................... 100
Registering Names to a Group............................................................................... 101
Displaying Names Registered in Groups ...............................................................101
Removing a Name from a Group ...........................................................................102
Changing a Group Name ....................................................................................... 102
Deleting a Group ....................................................................................................103
Adding a Group to Another Group .........................................................................103
Deleting a Group within a Group............................................................................103
Registering a Protection Code ......................................................................... 105
Registering a Protection Code To a Single User ...................................................105
Registering a Protection Code To a Group User ...................................................106
Registering the Transfer Request .................................................................... 107
Registering a Transfer Station/Receiving Station ..................................................107
Changing a Registered Transfer Station/Receiving Station................................... 109
Deleting a Registered Transfer Station/Receiving Station ..................................... 110
Registering Authentication ...............................................................................111
SMTP Authentication .............................................................................................111
LDAP Authentication .............................................................................................. 112
6. Troubleshooting
If Your Machine Does Not Operate As You Want............................................115
General .................................................................................................................. 115
Document Server ................................................................................................... 118
B Loading Paper ...............................................................................................119
Loading Paper into Paper Trays ............................................................................119
Loading Paper into Large Capacity Tray (optional)................................................119
D Adding Toner................................................................................................. 122
Removing Toner................................................................................................. 123
Inserting Toner...................................................................................................124
x Clearing Misfeeds ......................................................................................... 125
Changing the Paper Size...................................................................................134
Changing the Paper Size of the Paper Tray ......................................................... 134
d Adding Staples.............................................................................................. 137
1000-Sheet Finisher...............................................................................................137
2 Tray Finisher .......................................................................................................138
Booklet Finisher .....................................................................................................140
Removing Jammed Staples ..............................................................................142
1000-Sheet Finisher...............................................................................................142
2 Tray Finisher .......................................................................................................143
Booklet Finisher .....................................................................................................144
y Removing Punch Waste ...............................................................................146
Replacing the Stamp Cartridge ........................................................................ 147
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7. Remarks
Dos and Don'ts...................................................................................................149
Toner ................................................................................................................... 150
Handling Toner.......................................................................................................150
Toner Storage ........................................................................................................ 151
Used Toner ............................................................................................................151
Where to Put Your Machine ..............................................................................152
Machine Environment ............................................................................................ 152
Moving....................................................................................................................152
Power Connection..................................................................................................153
Access to the Machine ...........................................................................................153
Maintaining Your Machine ................................................................................ 154
Cleaning the Exposure Glass.................................................................................154
Cleaning the Exposure Glass Cover ......................................................................154
Cleaning the Auto Document Feeder..................................................................... 154
Changing the Photoconductor Unit (PCU) .............................................................155
Other Functions ................................................................................................. 156
Inquiry ....................................................................................................................156
Changing the Language......................................................................................... 156
Counter ............................................................................................................... 157
Displaying the Total Counter.................................................................................. 157
8. Entering Text
Entering Text ...................................................................................................... 159
Available Characters .............................................................................................. 159
Keys ....................................................................................................................... 159
How to Enter Text ..................................................................................................160
9. Specifications
Main unit .............................................................................................................161
Options ............................................................................................................... 165
Exposure Glass Cover ...........................................................................................165
Auto Document Feeder ..........................................................................................165
1000-Sheet Finisher...............................................................................................166
2 Tray Finisher .......................................................................................................167
Punch Kit................................................................................................................168
Booklet Finisher .....................................................................................................169
Bridge Unit ............................................................................................................. 170
Internal Tray 2 (1 bin tray)......................................................................................171
Large Capacity Tray...............................................................................................171
Paper Tray Unit ...................................................................................................... 172
Copy Paper .........................................................................................................173
Recommended Paper Sizes and Types.................................................................173
Unusable Paper .....................................................................................................176
Paper Storage ........................................................................................................ 177
INDEX....................................................................................................... 178
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Copyrights and Trademarks
Trademarks
Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Acrobat® is a registered trademark of Adobe Systems Incorporated.
The Bluetooth® word mark and logos are owned by the Bluetooth SIG, Inc. and
any use of such marks by Ricoh Company, Ltd. is under license.
NetWare is a registered trademark of Novell, Inc.
Other product names used herein are for identification purposes only and might
be trademarks of their respective companies. We disclaim any and all rights to
those marks.
The proper names of the Windows operating systems are as follows:
• The product name of Windows® 95 is Microsoft® Windows® 95
• The product name of Windows® 98 is Microsoft® Windows® 98
• The product name of Windows® Me is Microsoft® Windows® Millennium
Edition (Windows Me)
• The product names of Windows® 2000 are as follows:
Microsoft® Windows® 2000 Advanced Server
Microsoft® Windows® 2000 Server
Microsoft® Windows® 2000 Professional
• The product names of Windows® XP are as follows:
Microsoft® Windows® XP Professional
Microsoft® Windows® XP Home Edition
• The product names of Windows Server™ 2003 are as follows:
Microsoft® Windows Server™ 2003 Standard Edition
Microsoft® Windows Server™ 2003 Enterprise Edition
Microsoft® Windows Server™ 2003 Web Edition
• The product names of Windows® NT are as follows:
Microsoft® Windows NT® Server 4.0
Microsoft® Windows NT® Workstation 4.0
1
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Information about Installed Software
expat
• The software including controller, etc. (hereinafter "software") installed on
this product uses the expat under the conditions mentioned below.
• The product manufacturer provides warranty and support to the software of
the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations.
• Information relating to the expat is available at:
http://expat.sourceforge.net/
Copyright (c) 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark
Cooper.
Copyright © 2001, 2002 Expat maintainers.
Permission is hereby granted, free of charge, to any person obtaining a copy of
this software and associated documentation files (the "Software"), to deal in the
Software without restriction, including without limitation the rights to use,
copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the
Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:
The above copyright notice and this permission notice shall be included in all
copies or substantial portions of the Software.
THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY
KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE
WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT,
TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION
WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
NetBSD
1. Copyright Notice of NetBSD
For all users to use this product:
This product contains NetBSD operating system:
For the most part, the software constituting the NetBSD operating system is not
in the public domain; its authors retain their copyright.
The following text shows the copyright notice used for many of the NetBSD
source code. For exact copyright notice applicable for each of the files/binaries,
the source code tree must be consulted.
A full source code can be found at http://www.netbsd.org/.
Copyright © 1999, 2000 The NetBSD Foundation, Inc.
All rights reserved.
2
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Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:
A Redistributions of source code must retain the above copyright notice, this list
of conditions and the following disclaimer.
B Redistributions in binary form must reproduce the above copyright notice,
this list of conditions and the following disclaimer in the documentation
and/or other materials provided with the distribution.
C All advertising materials mentioning features or use of this software must
display the following acknowledgment:
This product includes software developed by The NetBSD Foundation, Inc.
and its contributors.
D Neither the name of The NetBSD Foundation nor the names of its contributors may be used to endorse or promote products derived from this software
without specific prior written permission.
THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND
CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS
BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF
USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER
CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE,
EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
2.Authors Name List
All product names mentioned herein are trademarks of their respective owners.
The following notices are required to satisfy the license terms of the software
that we have mentioned in this document:
• This product includes software developed by the University of California,
Berkeley and its contributors.
• This product includes software developed by Jonathan R. Stone for the NetBSD Project.
• This product includes software developed by the NetBSD Foundation, Inc.
and its contributors.
• This product includes software developed by Manuel Bouyer.
• This product includes software developed by Charles Hannum.
• This product includes software developed by Charles M. Hannum.
• This product includes software developed by Christopher G. Demetriou.
• This product includes software developed by TooLs GmbH.
• This product includes software developed by Terrence R. Lambert.
• This product includes software developed by Adam Glass and Charles Hannum.
• This product includes software developed by Theo de Raadt.
3
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• This product includes software developed by Jonathan Stone and Jason R.
Thorpe for the NetBSD Project.
• This product includes software developed by the University of California,
Lawrence Berkeley Laboratory and its contributors.
• This product includes software developed by Christos Zoulas.
• This product includes software developed by Christopher G. Demetriou for
the NetBSD Project.
• This product includes software developed by Paul Kranenburg.
• This product includes software developed by Adam Glass.
• This product includes software developed by Jonathan Stone.
• This product includes software developed by Jonathan Stone for the NetBSD
Project.
• This product includes software developed by Winning Strategies, Inc.
• This product includes software developed by Frank van der Linden for the
NetBSD Project.
• This product includes software developed for the NetBSD Project by Frank
van der Linden
• This product includes software developed for the NetBSD Project by Jason R.
Thorpe.
• The software was developed by the University of California, Berkeley.
• This product includes software developed by Chris Provenzano, the University of California, Berkeley, and contributors.
Sablotron
Sablotron (Version 0.82) Copyright © 2000 Ginger Alliance Ltd. All Rights Reserved
a) The application software installed on this product includes the Sablotron software Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made by the
product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sablotron 0.82
has been derived from such original code provided by Ginger Alliance Ltd.
b) The product manufacturer provides warranty and support to the application
software of this product including the Sablotron 0.82 as modified, and the product manufacturer makes Ginger Alliance Ltd., the initial developer of the Sablotron 0.82, free from these obligations.
c) The Sablotron 0.82 and the modifications thereof are made available under the
terms of Mozilla Public License Version 1.1 (hereinafter, "MPL 1.1"), and the application software of this product constitutes the "Larger Work" as defined in
MPL 1.1. The application software of this product except for the Sablotron 0.82
as modified is licensed by the product manufacturer under separate agreement(s).
d) The source code of the modified code of the Sablotron 0.82 is available at:
http://support-download.com/services/device/sablot/notice082.html
e) The source code of the Sablotron software is available at: http://www.gingerall.com
f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html
4
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JPEG LIBRARY
• The software installed on this product is based in part on the work of the Independent JPEG Group.
SASL
CMU libsasl
Tim Martin
Rob Earhart
Rob Siemborski
Copyright (c) 2001 Carnegie Mellon University. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:
A Redistributions of source code must retain the above copyright notice, this list
of conditions and the following disclaimer.
B Redistributions in binary form must reproduce the above copyright notice,
this list of conditions and the following disclaimer in the documentation
and/or other materials provided with the distribution.
C The name "Carnegie Mellon University" must not be used to endorse or promote products derived from this software without prior written permission.
For permission or any other legal details, please contact:
Office of Technology Transfer
Carnegie Mellon University
5000 Forbes Avenue
Pittsburgh, PA 15213-3890
(412) 268-4387, fax: (412) 268-7395
[email protected]
D Redistributions of any form whatsoever must retain the following acknowledgment:
"This product includes software developed by Computing Services at Carnegie Mellon University (http://www.cmu.edu/computing/)."
CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH
REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES
OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE
MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING
FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF
CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT
OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS
SOFTWARE.
5
AdonisC4-AE_zen_F_FM_forPaper.book Page 6 Thursday, May 12, 2005 3:32 PM
MD4
Copyright (C) 1990-2, RSA Data Security, Inc. All rights reserved.
License to copy and use this software is granted provided that it is identified as
the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material
mentioning or referencing this software or this function.
License is also granted to make and use derivative works provided that such
works are identified as "derived from the RSA Data Security, Inc. MD4 MessageDigest Algorithm" in all material mentioning or referencing the derived work.
RSA Data Security, Inc. makes no representations concerning either the merchantability of this software or the suitability of this software for any particular
purpose. It is provided "as is" without express or implied warranty of any kind.
These notices must be retained in any copies of any part of this documentation
and/or software.
MD5
Copyright (C) 1991-2, RSA Data Security, Inc. Created 1991. All rights reserved.
License to copy and use this software is granted provided that it is identified as
the "RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all material
mentioning or referencing this software or this function.
License is also granted to make and use derivative works provided that such
works are identified as "derived from the RSA Data Security, Inc. MD5 MessageDigest Algorithm" in all material mentioning or referencing the derived work.
RSA Data Security, Inc. makes no representations concerning either the merchantability of this software or the suitability of this software for any particular
purpose. It is provided "as is" without express or implied warranty of any kind.
These notices must be retained in any copies of any part of this documentation
and/or software.
6
AdonisC4-AE_zen_F_FM_forPaper.book Page 7 Thursday, May 12, 2005 3:32 PM
Samba(Ver 2.2.2-ja-1.1)
For SMB transmission, this machine uses Samba ver 2.2.2-ja-1.1 (hereinafter referred to as Samba 2.2.2-ja-1.1).
Copyright © Andrew Tridgell 1994-1998
This program is free software; you can redistribute it and/or modify it under the
terms of the GNU General Public License as published by the Free Software
Foundation; either version 2 of the License, or (at your option) any later version.
This program is distributed in the hope that it will be useful, but WITHOUT
ANY WARRANTY; without even the implied warranty of MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. See the GNU General Public
License for more details.
You should have received a copy of the GNU General Public License along with
this program; if not, write to the Free Software Foundation, Inc., 675 Mass Ave,
Cambridge, MA 02139, USA
Note
❒ The source code for SMB transmission by this machine can be downloaded
from the following website:
http://support-download.com/services/scbs
RSA BSAFE®
• This product includes RSA BSAFE® cryptographic or security protocol software from RSA Security Inc.
• RSA and BSAFE are registered trademarks of RSA Security Inc. in the United
States and/or other countries.
• RSA Security Inc. All rights reserved.
7
AdonisC4-AE_zen_F_FM_forPaper.book Page 8 Thursday, May 12, 2005 3:32 PM
How to Read This Manual
Symbols
The following set of symbols is used in this manual.
R WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.
R CAUTION:
This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnormal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[
]
Keys that appear on the machine's display panel.
{
}
Keys built into the machine's control panel.
8
AdonisC4-AE_zen_F_FM_forPaper.book Page 9 Thursday, May 12, 2005 3:32 PM
Safety Information
When using this machine, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
R WARNING:
Indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
R CAUTION:
Indicates a potentially hazardous situation which, if instructions are not
followed, may result in minor or moderate injury or damage to property.
R WARNING:
• Connect the power cord directly into a wall outlet and do not use an
extension cord.
• Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or otherwise damaged.
• To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this manual.
• Turn off the power and disconnect the power plug (by pulling the plug,
not the cable) if any of the following occurs:
• You spill something into the machine.
• You suspect that your machine needs service or repair.
• The external housing of your machine has been damaged.
• Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame.
• Disposal can take place at our authorized dealer.
• Dispose of used toner containersin accordance with local regulations.
• Keep the machine away from flammable liquids, gases, and aerosols.
A fire or an electric shock might occur.
• Connect the machine only to the power source described on the inside front cover of this manual.
• Do not damage, break or make any modifications to the power cord.
Do not place heavy objects on it. Do not pull it hard nor bend it more
than necessary.These actions could cause an electric shock or fire.
9
AdonisC4-AE_zen_F_FM_forPaper.book Page 10 Thursday, May 12, 2005 3:32 PM
R CAUTION:
• Protect the machine from dampness or wet weather, such as rain and snow.
• Unplug the power cord from the wall outlet before you move the machine.
While moving the machine, you should take care that the power cord will not
be damaged under the machine.
• When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).
• Do not allow paper clips, staples, or other small metallic objects to fall inside
the machine.
• Keep toner (used or unused) and toner containers out of reach of children.
• For environmental reasons, do not dispose of the machine or expended
supply waste at household waste collection points. Disposal can take place
at an authorized dealer.
• The inside of the machine could be very hot. Do not touch the parts with a
label indicating the “hot surface”. Otherwise, an injury might occur.
• The fusing section of this machine might be very hot. Caution should be taken when removing misfed paper.
• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur.
• Do not place the machine on an unstable or tilted surface. If it topples over,
an injury might occur.
• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid
a fire or machine failure.
• If you use the machine in a confined space, make sure there is a continuous
air turnover.
• If toner or used toner is inhaled, gargle with plenty of water and move into a
fresh air environment. Consult a doctor if necessary.
• If toner or used toner gets into your eyes, flush immediately with large
amounts of water. Consult a doctor if necessary.
• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary.
• Avoid getting toner on your clothes or skin when removing a paper jam or
replacing toner. If your skin comes into contact with toner, wash the affected
area thoroughly with soap and water.
• If toner gets on your clothing, wash with cold water. Hot water will set the
toner into the fabric and may make removing the stain impossible.
10
AdonisC4-AE_zen_F_FM_forPaper.book Page 11 Thursday, May 12, 2005 3:32 PM
Positions of RWARNING and RCAUTION
labels
This machine has labels for RWARNING and RCAUTION at the positions shown
below. For safety, please follow the instructions and handle the machine as indicated.
ZKZH010E
11
AdonisC4-AE_zen_F_FM_forPaper.book Page 12 Thursday, May 12, 2005 3:32 PM
ENERGY STAR Program
As an ENERGY STAR Partner, we have determined
that this machine model meets the ENERGY STAR
Guidelines for energy efficiency.
The ENERGY STAR Guidelines intend to establish an international energy-saving system for
developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.
When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall
place the ENERGY STAR logo onto the machine model.
This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.
❖ Low-Power mode and Off mode or Sleep mode
This product automatically lowers its power consumption when it is not operated for a fixed time (standard setting time: 1 minute). This is called “Off
mode” on a single function copying machine, and “Sleep mode” on a multiple
function machine equipped with optional facsimile and printing functions.
• Off mode: Same as the condition when the operation switch is turned off.
• Sleep mode: Same as the condition when the operation switch is turned off.
Receiving fax messages and printing from a computer are possible.
If you want to operate this product while it is in either of these modes, do one
of the following:
• Turn on the operation switch.
• Place an original in the Auto Document Feeder (ADF).
• Lift and lower the exposure glass cover or the ADF.
The default interval before entering Off mode or Sleep mode can be adjusted.
To change it, see p.58 “Auto Off Timer”.
The ENERGY STAR Program establishes two modes which lower the power
consumption of the product when it is not operated for a fixed time. These
modes are the Low-power mode and the Off mode or Sleep mode. This product has only one mode, the Off mode or Sleep mode. This mode meets the requirements of both the Low-power mode and Off mode or Sleep mode. In this
manual, the Off mode is called the Auto Off mode.
12
AdonisC4-AE_zen_F_FM_forPaper.book Page 13 Thursday, May 12, 2005 3:32 PM
❖ Duplex Priority
The ENERGY STAR Program recommends the duplex function. By conserving paper resources this function is less of a burden to the environment. For
applicable machines, duplex function (one-sided originals→ two-sided copies) can be selected preferentially when the operation switch or the main power switch is turned on, the {Energy Saver} key is pressed, or the machine resets
automatically.
Reference
To change the settings of the Duplex Priority mode, see “Duplex Mode Priority”in “General Features 2/4”, Copy Reference.
Specifications
Copier only
Type 1
Low-power
Mode, Off
Mode
Power consumption
Default interval
Recovery
time
Low-power
mode, Sleep
mode
Type 2
1.2 W
1 minute
10 seconds or less
Fax, printer and scanner installed
Type 1
Type 2
—
—
—
Power consumption
—
8.4 W
Default interval
—
1 minute
Recovery
time
—
Duplex priority
10 seconds or less
One-sided→One-sided
Recycled Paper
In accordance with the ENERGY STAR Program, we recommend use of recycled
paper which is environmentally friendly. Please contact your sales representative for recommended paper.
13
AdonisC4-AE_zen_F_FM_forPaper.book Page 14 Thursday, May 12, 2005 3:32 PM
Machine Types
This machine comes in two models which vary in copy speed. To ascertain
which model you have, see the inside front cover.
Copy speed
14
Type 1
Type 2
35 copies/minute
45 copies/minute
(A4K, 81/2" × 11"K)
(A4K, 81/2" × 11"K)
AdonisC4-AE_zen_F_FM_forPaper.book Page 15 Thursday, May 12, 2005 3:32 PM
1. Getting Started
Guide to Components
AHU014S
1. Exposure glass cover (optional) or
Auto Document Feeder (ADF) (optional)
See p.17 “External Options”.
(The illustration shows the ADF.)
2. Exposure glass
Place originals face down here for copying.
3. Internal tray
Copied, printed paper or fax messages
are delivered here.
4. Main power switch
If the machine does not operate after
turning on the operation switch, check
the main power switch is turned on. See
p.23 “Turning On the Power”.
5. Main power indicator
Lights when the main power switch is
turned on, and goes off when the switch
is turned off.
6. On indicator
Lights when the operation switch is
turned on, and goes off when the switch
is turned off.
7. Operation switch
Press to turn the power on (the On indicator lights up). To turn the power off,
press again (the On indicator goes off).
See p.23 “Turning On the Power”.
8. Control panel
See p.19 “Control Panel”.
9. Internal tray 2 (1 bin tray) (optional)
The indicator lights when paper is delivered to internal tray 2 (1 bin tray). If internal tray 2 has not been installed, the
indicator does not light. See p.17 “External Options”.
10. Duplex unit (unit for two-sided
copies)
Allows you to print on both sides of a
piece paper in copier and printer function.
15
AdonisC4-AE_zen_F_FM_forPaper.book Page 16 Thursday, May 12, 2005 3:32 PM
Getting Started
11. Front cover
13. Paper tray unit (optional <up-
Open to access the inside of the machine.
per: Tray 3, lower: Tray 4>)
12. Paper tray (upper: Tray 1, lower:
Tray 2)
1
Load paper here.
ZDSH020J
1. Bypass tray
2. Right side cover
Use when copying onto OHP transparencies, adhesive labels, translucent paper,
postcards, and custom size paper.
Open this when a paper jam occurs.
AHU009S
1. Ventilation holes
16
Prevent overheating. Do not obstruct the
ventilation holes by placing objects near
them or leaning things against them. If
the machine overheats, a fault might occur.
AdonisC4-AE_zen_F_FM_forPaper.book Page 17 Thursday, May 12, 2005 3:32 PM
Options
Options
External Options
1
AHU005S
1. 1000-sheet finisher
6. Paper tray unit
Sorts, stacks, and staples copies.
*1: Finisher upper tray
*2: Finisher shift tray
Consists of two paper trays.
2. Exposure glass cover
8. 2 Tray finisher
Lower over originals for copying.
3. Auto Document Feeder
Place stacks of originals here. They will
feed in automatically.
4. Internal tray 2 (1 bin tray)
If you select this as the output tray, copied paper will be delivered here face
down.
5. Large Capacity Tray (LCT)
Holds up to 1,500 sheets of paper.
7. Bridge unit
Relays copies to the finisher.
Sorts, stacks, and staples copies. You can
also punch copies. (The Punch function is
optional.)
*1: Finisher shift tray 1
*2: Finisher shift tray 2
9. Booklet finisher
Sorts, stacks, and staples copies. The saddle stitch function can staple the copies in
the centre and folds them like a booklet.
*1: Finisher upper tray
*2: Finisher shift tray
*3: Finisher booklet tray
17
AdonisC4-AE_zen_F_FM_forPaper.book Page 18 Thursday, May 12, 2005 3:32 PM
Getting Started
Internal Options
A
1
B
C
D
E
F
G
H
I
J
Fax unit
Allows you to use the facsimile function.
Printer/Scanner unit
Allows you to use the printer and scanner functions.
User account enhance unit
Allows you to increase memory for storing user codes.
File format converter
Allows you to download documents stored using the copier and printer functions from the Document Server. See p.44 “Downloading Stored Documents”.
IEEE 1394 interface board
Allows you to connect to an IEEE 1394 cable.
IEEE 802.11b wireless LAN board
Allows you to install a wireless LAN interface.
Bluetooth unit
Allows you to expand the interface.
IEEE 1284 Interface Board
Connects to an IEEE 1284 cable.
DataOverWriteSecurity Unit
Allows you to erase data on the hard disk.
Copy Data Security Unit
If a document containing embedded text for unauthorized copy guard is copied, protected pages are grayed out in the copy.
Note
❒ You cannot install two or more of the options below: IEEE 1394 interface
board, IEEE 802.11b wireless LAN board, Bluetooth unit, IEEE 1284 interface
board.
❒ If the Copy Data Security Unit is installed in the machine, you cannot use the
scanner and fax functions.
18
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Control Panel
Control Panel
This illustration shows the control panel of the machine with options fully installed.
1
AHU022S
1. Screen contrast knob
3. {User Tools/Counter} key
Adjusts display panel brightness.
• User Tools
Press to change the default and conditions to meet your requirements. See
p.50 “Accessing User Tools (System
Settings)”.
• Counter
Press to check or print the counter value. See p.157 “Counter”.
2. Indicators
Show errors and machine status.
• d: Add Staple indicator. See p.137
“d Adding Staples”.
• D: Add Toner indicator. See p.122
“D Adding Toner”.
• B: Load Paper indicator. See p.119
“B Loading Paper”.
• L: Service Call indicator
• M: Open Cover indicator
• x: Misfeed indicator. See p.125 “x
Clearing Misfeeds”.
• m: Data In indicator. See “Control
Panel”, Printer Reference.
• Communicating: Communicating indicator. See “Control Panel”, Facsimile
Reference <Basic Features>.
• i: Confidential File indicator. See
“Control Panel”, Facsimile Reference
<Basic Features>.
• Receiving File: Receiving File indicator. See “Control Panel”, Facsimile Reference <Basic Features>.
4. Display panel
Displays operation status, error messages, and function menus.
5. {Check Modes} key
Press to check settings.
6. {Program} key (copier/facsimile/scanner mode)
Press to register frequently used settings,
or to recall registered settings.
7. {Clear Modes} key
Press to clear previously entered copy job
settings.
8. {Energy Saver} key
Press to switch to and from Energy Saver
mode. See p.25 “Energy Saver Mode”.
19
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Getting Started
9. {Interrupt} key (copier/scanner
mode)
Press to make interrupt copies during
copying or scanning. See “Interrupt
Copy”, Copy Reference.
1
10. Main power indicator and On
indicator
The main power indicator goes on when
you turn on the main power switch.
The On indicator lights when the power
is on.
Important
❒ Do not turn off the main power
switch while the power indicator is
lit or blinking. Doing so may damage the hard disk.
11. Operation switch
Press to turn the power on (the On indicator goes on). To turn the power off,
press again (the On indicator goes off).
12. {Sample Copy} key
Press to make a single set of copies or
prints to check print quality before making multiple sets.
13. {Start} key
Press to start copying. Start scanning or
printing documents stored using the
Document Server function.
14. {Clear/Stop} key
• Clear
Press to delete a number entered.
• Stop
Press to stop a job in progress, such as
scanning, faxing, or printing.
15. {#} key
Press to enter a value.
16. Number keys
Use to enter the numbers for copies, fax
numbers and data for the selected function.
20
17. {Start Manual RX} key, {On Hook Dial} key, {Pause/Redial} key, and
{Tone} key
Reference
Facsimile Reference <Basic Features>
and Facsimile Reference <Advanced
Features>
18. Function keys
Press to select one of the following functions:
• Copy
• Document Server
• Facsimile
• Printer
• Scanner
19. Function status indicators
These show the status of the above functions:
• Green: active.
• Red: interrupted.
AdonisC4-AE_zen_F_FM_forPaper.book Page 21 Thursday, May 12, 2005 3:32 PM
Control Panel
Display Panel
The display panel shows machine status, error messages, and function menus.
The function items displayed serve as selector keys. You can select or specify an
item by lightly pressing them.
When you select or specify an item on the display panel, it is highlighted like
. Keys appearing as
cannot be used.
1
Important
❒ A force or impact of more than 30 N (about 3 kgf) will damage the display
panel.
Note
❒ The following display is of a machine with the optional 2 Tray finisher and
LCT installed.
The copying screen is displayed as default after power on.
Common key operations
The following keys are common to all screens:
❖ Key list
[OK]
Acknowledges a selected function or entered values, and then returns
to the previous display.
[Cancel]
Deletes a selected function or entered values, and then returns to the
previous display.
[UPrev.] [TNext]
Moves to the previous or next display when all items cannot be shown
on the same display.
[OK] [Yes]
Closes displayed messages.
[Clear]
Cancels entered values but does not change the settings.
[Exit]
Returns to the previous display.
21
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Getting Started
When the Authentication
Screen is displayed
1
When Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server
Authentication is set, the authentication screen is displayed. Unless a valid user name and password are
entered, operations are not possible
with the machine.
Note
❒ Consult the User Administrator
about your login user name and
login password. For details of the
various types of user authentication, consult the respective administrators.
❒ When User Code Authentication is
set, the screen for entering a user
code is displayed instead. For details, see p.74 “Authentication Information”.
Note
❒ When the entered login user
name or login password is not
correct, "Authentication has
failed." appears. Check the login
user name and password.
Log Off
Important
❒ To prevent unauthorized users
from using the machine, always
log off when you have finished using the machine.
A Press {User Tools / Counter}.
B Press [Logout].
A Press [Enter] for Login User Name.
C Press [Yes].
D Press {User Tools / Counter}.
B Enter a login user name, and then
press [OK].
C Press [Enter] for Login Password.
D Enter a login password, and then
press [OK].
E Press [Login].
When the user is authenticated, the
screen for the function you are using appears.
22
AdonisC4-AE_zen_F_FM_forPaper.book Page 23 Thursday, May 12, 2005 3:32 PM
Turning On the Power
Turning On the Power
This machine has two power switches.
❖ Operation switch (right side of the
control panel)
Press to activate the machine.
When the machine has finished
warming up, you can make copies.
❖ Main power switch (left side of the machine)
Turning off this switch makes the
main power indicator on the right
side of the control panel go off.
When this is done, machine power
is completely off.
When the fax unit (optional) is installed, fax files in memory may be
lost if you turn this switch off. Use
this switch only when necessary.
Note
❒ This machine automatically enters
Energy Saver mode or turns itself
off if you do not use it for a while.
See p.58 “Auto Off Timer” and
p.59 “Panel Off Timer”.
Turning On the Main Power
1
A Make sure the power cord is firmly plugged into the wall outlet.
B Open the switch cover and turn
on the main power switch.
The main power indicator goes on.
AHU016S
Important
❒ Do not turn off the main power
switch immediately after turning it on. Doing so may result in
damage to the hard disk or
memory, leading to malfunctions.
23
AdonisC4-AE_zen_F_FM_forPaper.book Page 24 Thursday, May 12, 2005 3:32 PM
Getting Started
Turning On the Power
A Press the operation switch.
1
The On indicator goes on.
Note
❒ If the power does not come on
when the operation switch is
pressed, check the main power
switch is on. If it is off, turn it on.
Turning Off the Power
A Make sure the exposure glass cov-
er or the ADF is in the right position.
B Press the operation switch.
The On indicator goes off.
Note
❒ Even if you press the operation
switch, the indicator does not
go out, but blinks in the following cases:
• When the exposure glass cover or ADF is open.
• During communication with
external equipment.
• When the hard disk is active.
• If a file is waiting to be transmitted within the next
minute using the “Send Later” facsimile function.
Turning Off the Main Power
Important
❒ Do not turn off the main power
switch when the On indicator is lit
or blinking. Doing so may result in
damage to the hard disk or memory.
❒ Make sure to turn off the main
power switch before pulling out
the power plug. Not doing this
may result in damage to the hard
disk or memory.
A Make sure the On indicator is not
lit.
B Open the switch cover, and then
turn off the main power switch.
The main power indicator goes
out.
24
AdonisC4-AE_zen_F_FM_forPaper.book Page 25 Thursday, May 12, 2005 3:32 PM
Turning On the Power
-When the fax unit (optional) is
installed
When the main power switch is
turned off while using the fax function, waiting fax and print jobs may
be canceled, and incoming fax documents not received. If you have to
turn off this switch for some reason,
keep the following points in mind:
Important
❒ Make sure 100% is shown as available memory on the display before
turning off the main power switch
or unplugging the power cord. Fax
files in memory are deleted an
hour after you turn off the main
power switch or unplug the power
cord. See "Turning Off the Main
Power/In the Event of Power Failure", Facsimile Reference <Advanced
Features>.
❒ The On indicator does not go out,
but blinks in dial-in mode even if
you press the operation switch.
When this happens, check the explanations below, and turn off the
main power switch.
• the computer is not controlling
the machine.
• the machine is not receiving a
fax.
Saving Energy
1
-Energy Saver Mode
If you do not use the machine for a
certain period after an operation, or
when you press the {Energy Saver}
key, the display disappears and the
machine goes into Energy Saver
mode. When you press the {Energy
Saver} key again, the machine returns
to the ready condition. The machine
uses less electricity in Energy Saver
mode.
Note
❒ You can change the amount of time
the machine waits before switching to Energy Saver mode after
copying has finished or the last operation is performed. See p.59
“Panel Off Timer”.
25
AdonisC4-AE_zen_F_FM_forPaper.book Page 26 Thursday, May 12, 2005 3:32 PM
Getting Started
-Auto Off
The machine automatically turns itself off when the job is finished, after
a certain period of time has elapsed.
This function is called "Auto Off".
1
Note
❒ You can change the Auto Off time.
See p.58 “Auto Off Timer”.
❒ The Auto Off Timer function will
not operate in the following cases:
• When a warning message appears
• When the service call message
appears
• When paper is jammed
• When the cover is open
• When the "Add Toner" message
appears
• When toner is being replenished
• When the User Tools/Counter/Inquiry screen is displayed
• When fixed warm-up is in progress
• When the facsimile, printer, or
other functions are active
• When operations were suspended during printing
• When the On-hook dialing function is in use
• When a recipient is being registered in the address list or
group dial list
• When the Data In indicator is on
or blinking
• When the screen of stored document under the printer function
is displayed
26
AdonisC4-AE_zen_F_FM_forPaper.book Page 27 Thursday, May 12, 2005 3:32 PM
2. Combined Function
Operations
Changing Modes
Note
❒ You cannot switch modes in any of the following situations:
• When scanning in a fax message for transmission
• During immediate transmission
• When accessing User Tools
• During interrupt copying
• During On hook dialing for fax transmission
• While scanning an original
27
AdonisC4-AE_zen_F_FM_forPaper.book Page 28 Thursday, May 12, 2005 3:32 PM
Combined Function Operations
❒ The copying screen is displayed as default after power on. You can change
this default setting. See p.51 “Function Priority”.
2
AHU020S
-System Reset
The machine returns automatically to its initial condition when the job is finished, after a certain period of time has elapsed. This function is called "System
Reset".
Note
❒ You can change the System Reset time. See p.59 “System Auto Reset Timer”.
28
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Multi-Access
Multi-Access
You can carry out another job using a different function while the current job is
being performed. Performing multiple functions simultaneously like this is
called "Multi-accessing".
This allows you to handle jobs efficiently, regardless of how the machine is being
used. For example:
• While making copies, you can scan documents to store in the Document Server.
• While printing documents stored in the Document Server, the machine can
receive print data.
• You can make copies while receiving fax data.
• While printing print data, you can make operations for copying.
2
Note
❒ See p.52 “Print Priority” for setting function priority. As default, [Display
Mode] is set to first priority.
❒ When the optional 1000-sheet finisher, 2 Tray finisher or booklet finisher is installed on the machine, you can specify the output tray where documents are
delivered. For details about how to specify the output tray for each function,
see the following descriptions:
• p.53 “Output: Copier (copier)”
• p.53 “Output: Document Server (Document Server)”
• p.53 “Output: Facsimile (facsimile)”
• p.54 “Output: Printer (printer)”
-Function compatibility
The chart shows function compatibility when print priority is set to "Interleave".
See p.52 “Print Priority”.
|: Simultaneous operations are possible.
$: Operation is enabled when the relevant function key is pressed and remote
switching (of the scanner) is done.
❍: Operation is enabled when the {Interrupt} key is pressed to interrupt the preceding operation.
→: Operation is performed automatically once the preceding operation ends.
×: The operation must be started once the preceding operation ends. (Simultaneous operations are not possible.)
29
AdonisC4-AE_zen_F_FM_forPaper.book Page 30 Thursday, May 12, 2005 3:32 PM
Copier
Interrupt
Copying
Transmission
Facsimile
Reception
Print
Printer
30
Sort Print
Stapling
*1
Professional/Lite
Sending a Fax from Document Server
Printing
DeskTopBinder
Printing from Document Server
Printing from Document Server
Document Server
Scanning a Document to Store in Document Server
Using the control panel
Scanning
Scanning using the Network TWAIN Scanner
Using the control panel
Stapling
Data Reception
Printing
Print
Reception
Printing Received Data
Memory Reception
Immediate Transmission
Memory Transmission
Using the control panel
Copying
Using the control panel
Sort
*1
*5
*2
*2
*2
*2
*2
*4
*4
*4
| → → ❍ ❍ $$| $| | | | | $$$$$| | | |
*1
*1
*2
*2
*2
*2
*2
❍ ❍ ❍ × × × × | × | | | | | × × × × × × | | |
❍ ❍ ❍ × × × × | × | → | → → × × × × × × → | →
$$❍ ❍ × × | × | | | | | $$$$$$| | |
× × × × × × | × | | | | | × × × × × × | | |
Using the control panel $
Scanning ×
an Original
for Memory Transmission
Memory
|
Transmission
Immediate ×
Transmission
Memory
|
Reception
Printing
Received
Data
Data Reception
Scanner
| → → ❍ ❍ $$| $| | | | → $$$$$| | | |
*1
Using the
control
panel
Copying
Printer
× × × ❍ ❍ $$| $| | | | | $$$$$$| | |
*1
Sort
Stapling
Function in progress
Using the
control
panel
Stapling
Using the control panel
2
Scanning an Original for Memory Transmission Transmission
Facsimile
Interrupt Copying
Function you want to se- Copier
lect
Web Document Server
Combined Function Operations
| | | | | | | | | | | | | | | | | | | | → |
*3
*3
*3
*7
× × × × × × | × | | | | | × × × × × × | → |
*3
*3
| | | | | | | | | | | | | | | | | | | | | |
*3
*3
*3
*7
| | | | | | | | | | × | | | | | | | | | | | |
*7
*7
| | | | | | | | | | | → → → | | | | | | | | |
| | | ❍ ❍ | | | | | | | → → | | | | | | | | |
| → | ❍ ❍ | | | | | | | → → | | | | | | | | |
*5
*4
*4
*4
AdonisC4-AE_zen_F_FM_forPaper.book Page 31 Thursday, May 12, 2005 3:32 PM
Web Document DeskTopBinder
Server
Professional/Lite
Document Server
Scanner
2
Printing
DeskTopBinder
Professional/Lite
Sending a Fax from Document Server
Printing from Document Server
Printing from Document Server
Scanning a Document to Store in Document Server
Using the control panel
Scanning
Scanning using the Network TWAIN Scanner
Using the control panel
Print
Document Server
Scanner
Stapling
Data Reception
Printing
Printing Received Data
Memory Reception
Reception
Printer
Immediate Transmission
Memory Transmission
Using the control panel
Scanning an Original for Memory Transmission Transmission
Copying
Using the control panel
Interrupt Copying
Facsimile
Sort
Stapling
Function in progress
Using the
control
panel
Scanning
using the
Network
TWAIN
Scanner
Scanning
Using the control panel
Function you want to se- Copier
lect
Web Document Server
Multi-Access
$$$❍ ❍ $$❍ $| | | | | × × × $$$| | |
× × × × × × × | × | | | | | × × × × × × | | |
$× × ❍ ❍ $× | × | | | | | × × × $× $| | |
$$❍ ❍ $$| $| | | | | $$$× × × | | |
Using the $
control
panel
Scanning a $
Document
to Store in
Document
Server
Printing
$
from Document Server
Printing
|
from Document Server
Sending a |
Fax from
Document
Server
Printing
|
× × ❍ ❍ $× | × | | | | | $× × × × × | | |
| | ❍ ❍ | | | | | | | | | | | | | | | | | |
*4
*4
*6
*6
*6
| | | | | | | | | | | | | | | | | | | × | |
*4
*4
| | | | | | | | | | | | | | | | | | | | × |
| | | | | | | | | | | | | | | | | | | → | →
*4
*4
31
AdonisC4-AE_zen_F_FM_forPaper.book Page 32 Thursday, May 12, 2005 3:32 PM
Combined Function Operations
*1
*2
*3
*4
*5
*6
*7
2
Simultaneous operations are only possible once the preceding job documents are all
scanned and [Next Job] appears.
You can scan a document once the preceding job documents are all scanned.
Simultaneous operations are only possible with an additional line installed and
when the fax function is not using the line given priority in the facsimile settings.
During stapling, printing automatically starts after the current job.
Stapling is not available.
Simultaneous operations become possible after you press [Next Job].
During parallel reception, any subsequent job is suspended until reception is completed.
Limitation
❒ Stapling cannot be used at the same time for multiple functions.
Note
❒ A machine with the 1000-sheet finisher installed, that is printing with the stapling operation on paper larger than A4 size, starts the subsequent job (for
which the finisher shift tray is specified as the output tray) only after the current print job finishes.
❒ While printing is in progress, scanning using another function may take more
time.
32
AdonisC4-AE_zen_F_FM_forPaper.book Page 33 Thursday, May 12, 2005 3:32 PM
3. Document Server
Relationship between the Document
Server and Other Functions
The following table describes the relationship between the Document Server
and other functions.
Where to store
documents
Displaying a
list
Printing stored
documents
Copier
Copier/Document Server
available
available
not available
Printer
Document
Server
available
available
not available
Facsimile
Facsimile
available
available
available *1
Scanner
Scanner
*2
not available
available *3
Function
*1
*2
*3
not available
Sending
documents
You can send stored documents using the fax function. See “Sending a Stored File”,
Facsimile Reference <Advanced Features>.
You can display stored documents using scanner function. See "Displaying the List
of Stored Files", Scanner Reference .
You can send stored documents from scanner mode. See “Sending Stored Files by Email or Scan to Folder, or Delivering”, Scanner Reference.
Note
❒ The following table shows the capacity of the Document Server.
Number of pages for
each file
Number of files
Number of pages in
total
1,000 pages
3,000 files
9,000 pages
Copier
Printer
Scanner
Facsimile
33
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Document Server
Document Server Display
❖ Document Server Main Display
3
AHT028S
1. Operating status and messages.
2. The title of the currently selected
4. The operation keys.
5. The functions under which the
screen.
documents were stored.
3. The numbers of originals, copies,
6. A lock icon appears next to each
and printed pages.
password-protected file.
The icons below show the functions active when the documents were stored
in the Document Server.
Mode
Icon
Copier
Facsimile
Printer
Scanner
--
Note
❒ Depending on the settings of security functions, not all the stored documents may be displayed.
34
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Using the Document Server
Using the Document Server
Storing Data
❖ File name
Stored documents are automatically
named "COPY0001", "COPY0002".
You can change assi gned file
names.
❖ User name
You can register a user name to
identify the user or user group that
stored the documents. To assign it,
you can register the user name using the name assigned to the user
code, or by entering the name directly.
Reference
For details about user codes, see
p.72 “Registering Names”.
❖ Password
To prevent unauthorized printing,
you can set a password for any
stored file. A protected file can
only be accessed if its password is
entered. When a password is set
for the documents, appears next
to the documents.
Reference
To store documents without using
Document Server functions, see
the manuals for those modes.
Important
❒ Data stored in the machine might
be lost if some kind of failure occurs. The manufacturer shall not
be responsible for any damage resulting from loss of data.
❒ Be careful not to let anyone know
your password, especially when
entering a password or recording
it. Keep any record of your password in a secure place.
❒ Avoid using a single number or
consecutive numbers for a password such as "0000" or "1234",
since the numbers like this are easy
to guess, so using them will not
provide a worthwhile level of security.
❒ A document accessed with a correct password remains selected
even after operations are complete,
and it can be accessed by other users. To stop this, be sure to press
the {Clear Modes} key to cancel the
document selection.
❒ The user name used when adding
a document to the Document Server is to identify the document creator and type. It is not to protect
confidential documents from others.
3
Note
❒ Enter a four-to eight-digit password.
❒ By default, data stored in the Document Server is deleted after three
days (72 hours). You can specify
the time taken for the stored data
to be deleted automatically. See
p.66 “Auto delete File in Document Server”.
❒ If you do not want stored data to
be automatically deleted, select
[No] in Auto Delete File before storing a document. If you select [Yes]
later, data stored after will be automatically deleted.
35
AdonisC4-AE_zen_F_FM_forPaper.book Page 36 Thursday, May 12, 2005 3:32 PM
Document Server
❒ When the machine is printing a
document stored using the copier
function, wait until printing has
finished before you store a document in the Document Server.
A Press the {Document Server} key.
D Place originals either on the exposure glass or in the ADF.
Reference
For information about types of
originals and how to place
them, see Copy Reference.
E Make any required settings.
3
Reference
For details, see Copy Reference.
B Press [Scan Original].
F Press the {Start} key.
The document is stored in the Document Server.
C Enter a file name, user name, or
password if necessary.
Note
❒ If you do not enter a file name,
one is automatically assigned.
Reference
p.37 “To register or change the
user name”
p.37 “To change the file name”
p.38 “To set or change the password”
36
Note
❒ To stop scanning, press the
{Clear/Stop} key. To restart a
paused scanning job, press [Continue] in the confirmation display. To delete saved images
and cancel the job, press [Stop].
❒ When a password is set,
appears on the left side of the file
name.
❒ After scanning, stored documents appear on the Select Files
to Print display. If this display
does not appear, press [Scanning
Finished].
❒ When placing an original on the
exposure glass, press [Scanning
Finished] after all the originals
have been scanned.
AdonisC4-AE_zen_F_FM_forPaper.book Page 37 Thursday, May 12, 2005 3:32 PM
Using the Document Server
To register or change the user name
A Press [Scan Original].
The Scan Original display appears.
B Press [User Name].
When using an unregistered user
name in the Address Book
A To enter an unregistered user
name, press [Non-programmed
Name].
B Enter a new user name, and
then press [OK].
Reference
p.159 “Entering Text”
If user names are already registered, the Change User Name display appears. To use an
unregistered user name, press
[Non-programmed Name].
When no user name are registered
in the Address Book, the User
(Destination) Name entry display
appears.
When using a registered user
name in the Address Book
A Select a registered user name
from the list, and then press
[OK].
3
When no user name has been
registered in the Address Book
A Enter a new user name, and
then press [OK].
Reference
p.159 “Entering Text”
To change the file name
A Press [Scan Original].
The Scan Original display appears.
B Press [File Name].
To change your user name to an
unregistered user name, proceed to the next step.
Reference
p.74 “Registering a New
User Code”
The Change File Name display appears.
C Press [Delete All] to delete the old
file name.
Note
❒ You can also use [Backspace] to
delete unnecessary characters.
37
AdonisC4-AE_zen_F_FM_forPaper.book Page 38 Thursday, May 12, 2005 3:32 PM
Document Server
D Enter a new file name, and then
press [OK].
Note
❒ Up to 20 characters can be entered as a file name. Note that
only 15 characters of each file
name appear in the document
list.
Reference
p.159 “Entering Text”
3
Changing Stored Document's
File Name, User Name, or
Password
A Press the {Document Server} key.
B Select the document with the user
name, file name, or password you
want to change.
To set or change the password
A Press [Scan Original].
The Scan Original display appears.
B Press [Password].
Note
❒ If a password is already set for
the document, enter that password, and then press [OK].
C Press [File Management].
C Enter a password using the number
keys (four-to eight-digits), and
then press the {#} key.
D Reenter
the password (four-to
eight-digits) for verification, and
then press the {#} key.
E Press [OK].
D Press
[Change File Name], [Change
User Name], or [Change Password].
E Enter
the new file name, user
name, or password using the letter keys or number keys, and then
press [OK].
Reference
p.37 “To register or change the
user name”
p.37 “To change the file name”
p.38 “To set or change the password”
F Press [OK].
38
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Using the Document Server
Searching for Stored
Documents
You can use either [Search by File
Name] or [Search by User Name] to
search for documents stored in the
Document Server. You can also list
stored documents in a preferred order.
Note
❒ If you install DeskTopBinder Professional or DeskTopBinder Lite
on your computer, you can search
for and rearrange documents using your computer.
Reference
Manuals for DeskTopBinder Professional/Lite or Help
To search by file name
A Press the {Document Server} key.
B Press [Search by File Name].
C Enter the file name using the letter keys, and then press [OK].
Only files beginning with the
name entered appear in the Select
Files to Print display.
Reference
p.159 “Entering Text”.
Note
❒ To display all files stored in the
Document Server, press [File
List].
To search by user name
A Press the {Document Server} key.
B Press [Search by User Name].
3
C To specify a registered user name,
select the user name from the displayed list, and then press [OK].
Note
❒ To specify an unregistered user
name, follow the procedure below.
D To
specify an unregistered user
name, press [Non-programmed
Name]. Enter a user name, and
then press [OK].
Reference
p.159 “Entering Text”
E Press [OK].
Only files beginning with the
name entered appear in the Select
Files to Print display.
Note
❒ To display all files stored in the
Document Server, press [File
List].
39
AdonisC4-AE_zen_F_FM_forPaper.book Page 40 Thursday, May 12, 2005 3:32 PM
Document Server
Checking the Details of Stored
Documents
Printing Stored Documents
A Select a document to display its
Note
❒ You can print stored documents
from a network computer using
Web Image Monitor. For details
about how to start the Web Image
Monitor, see Network Guide.
detailed information.
A Select
3
a document you want to
print.
Note
❒ If a password is already set for
the document, enter that password, and then press [OK].
B Press [Detail].
Detailed information about the
document appears.
Note
❒ If you selected several documents, use [U] and [T] to view
the details of each.
❒ Press [OK]. The Select Files to
Print display reappears.
40
Note
❒ If a password is already set for
the document, enter that password, and then press [OK].
❒ You can search for a document
using [Search by User Name] or
[Search by File Name]. See p.39
“Searching for Stored Documents”.
❒ You can sort document names
in the list by user name, file
name or date. To sort documents, press [User Name], [File
Name] or [Date].
❒ If you cannot determine the
contents of a document by its
file name, you can print only the
first page of the document for
checking purposes. See p.43
“Printing first page”.
❒ To cancel a selection, press the
highlighted document again.
AdonisC4-AE_zen_F_FM_forPaper.book Page 41 Thursday, May 12, 2005 3:32 PM
Using the Document Server
B To print multiple documents, re-
❒ Print setting items are listed below. For details about print results of each setting, see Copy
Reference.
Note
❒ You can select up to 30 documents.
❒ If sizes or resolutions of selected
documents are not the same, the
documents may not be printed.
❒ If you wish to change the order
for printing, cancel the selection, and reselect in the desired
order.
❒ If you press the {Clear Modes}
key, selection of all documents
will be canceled.
❒ If you press [Printg Odr], the documents will be displayed in the
order of printing.
❖ Binding format
• Two-sided Copy Top to Top
• Two-sided Copy Top to
Bottom
• Booklet
• Magazine
peat stepA in the order that you
want to print.
❖ Cover handling
• Cover/Slip sheet
• Edit/Stamp
C If you need to change print settings, press [Print Settings].
The Print Settings display appears.
User names, file names, and print
order of documents appear.
❒
❒
Note
❒ Print settings made for printing
in copier or printer function remain after printing and applied
to the next job. Print settings
made in facsimile mode, however, do not remain.
❒ If you select multiple documents, print settings remain applied to the first document, but
not to other documents.
3
❒
❒
❒
❒
❖ Finish
• Sort
• Stack
• Staple
• Punch (optional)
If you print more than one set
using the Sort function, you can
check the print result by printing out only the first set. See
p.42 “Sample copy”.
When multiple documents are
printed at the same time, you
can combine them into a single
set by adjusting the print order.
When multiple documents are
printed at the same time, print
settings made for the document
printed first are applied to all
other documents.
If you select multiple files, you
can check file names or print order selected in step A by scrolling the list using [T] and [U].
Press [Select File] to return to the
Select Files to Print display.
The Booklet, Magazine, and
Stamp functions are not available for documents stored in facsimile mode.
41
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Document Server
D Enter
the required number of
prints using the number keys.
Sample copy
If you print multiple sets using the
Sort function, you can check the print
order or print settings are correct by
printing only the first set using the
{Sample Copy} key.
Note
❒ Up to 999 can be entered.
3
E Press the {Start} key.
Limitation
❒ This function can only be used
when the Sort function is selected.
A Select the document.
Printing starts.
To stop printing
A Press the {Clear/Stop} key.
B Press [Stop].
Changing the number of copies
during printing
Limitation
❒ The number of copies can only be
changed when the Sort function is
selected in the print settings.
A Press the {Clear/Stop} key.
B Press [Change Quantity].
C Enter a new number of copies using the number keys.
D Press the {#} key.
E Press [Continue].
Printing restarts.
Note
❒ If a password is already set for
the document, enter that password, and then press [OK].
❒ You can search for the document using [Search by User Name]
or [Search by File Name] at the left
top of the display. See p.39
“Searching for Stored Documents”.
❒ You can sort document names
in the list by user name, file
name, or date. To sort documents, press [User Name], [File
Name], or [Date].
❒ To cancel a document selection,
press it again.
B Press the {Sample Copy} key.
The first set prints out.
C Press [Continue].
Printing restarts.
Note
❒ Press [Suspend] to cancel printing and return to the Print Settings menu to change settings.
42
AdonisC4-AE_zen_F_FM_forPaper.book Page 43 Thursday, May 12, 2005 3:32 PM
Using the Document Server
Printing first page
You can print the first page of the document selected in the Select Files to
Print display to check its content.
If more than one document is selected, the first page of each is printed.
A Select the document.
Note
❒ If a password is already set for
the document, enter that password, and then press [OK].
❒ You can search for the document using [Search by User Name]
or [Search by File Name] at the left
top of the display. See p.39
“Searching for Stored Documents”.
❒ You can sort document names
in the list by user name, file
name, or date. To sort documents, press [User Name], [File
Name], or [Date].
❒ To cancel a document selection,
press it again.
B Press [Print 1st Page].
C Press the {Start} key.
Deleting Stored Documents
Important
❒ You can store up to 3,000 documents in the Document Server. No
more documents can be stored
when the total is 3,000. You should
delete unnecessary documents to
increase available memory.
3
Note
❒ You can delete all the stored documents at once with User Tools. See
p.67 “Delete All Files in Document
Server”.
❒ You can delete stored documents
from a network computer using
the Web Image Monitor. For details about how to start the Web
Image Monitor, see Network Guide.
A Press the {Document Server} key.
B Select the document to delete.
Note
❒ If a password is already set for
the document, enter that password, and then press [OK].
❒ You can delete multiple documents at once.
❒ You can search for a document
by user or file name, using
[Search by User Name] or [Search
by File Name] respectively. See
p.39 “Searching for Stored Documents”.
❒ You can sort document names
in the list by the user name, file
name, or date. To sort documents, press [User Name], [File
Name], or [Date].
❒ If you cannot find the document
by name, you can print the first
page of a document to check its
contents. See p.43 “Printing first
page”.
43
AdonisC4-AE_zen_F_FM_forPaper.book Page 44 Thursday, May 12, 2005 3:32 PM
Document Server
❒ Press the selected line again to
cancel the print job.
C Press [Delete File].
Downloading Stored
Documents
Note
❒ File format converter is required
when downloading documents
stored in copier or printer mode.
D Press [Delete] to delete the docu-
3
ment.
Viewing Stored Documents
Using Web Image Monitor
machine) /” in the [Address] box.
The top page of Web Image Monitor appears.
C Click [Document Server].
Reference
The Web Image Monitor's Help.
The [Document Server File List] appears.
A Start Web browser.
B Enter “http:// (IP address of this
Note
❒ To switch the display format,
click [Details], [Thumbnails] or
[Icons] from the [Display method]
list.
machine) /” in the [Address] box.
The top page of Web Image Monitor appears.
C Click [Document Server].
The [Document Server File List] appears.
Note
❒ To switch the display format,
click [Details], [Thumbnails] or
[Icons] from the [Display method]
list.
D Click the properties button of the
document you want to check.
Information about that document
appears.
E Confirm the document's content.
Note
❒ To enlarge the document preview, click [Enlarge Image].
44
A Start Web browser.
B Enter “http:// (IP address of this
D Click the properties button of the
document you want to download.
E Select [PDF], or [Multi-page TIFF] in
the [File format] list.
Note
❒ [Multi-page TIFF] is available when
file format converter is installed.
❒ [Multi-page TIFF] cannot be selected for documents stored in copier or printer mode.
F Click [Download].
G Click [OK].
AdonisC4-AE_zen_F_FM_forPaper.book Page 45 Thursday, May 12, 2005 3:32 PM
Settings for the Document Server
Settings for the Document Server
❖ Copier/Document Server Features (See "General Features 4/4", Copy Reference.)
Items
General Features
Default
Document Server Storage Key: F1 2 Sided Original Top to Top
Document Server Storage Key: F2 1 Sided→1 Sided Combine
Document Server Storage Key: F3 1 Sided→1 Sided Combine: 4
originals
3
Document Server Storage Key: F4 1 Sided→1 Sided Combine: 8
originals
Document Server Storage Key: F5 Create Margin
❖ System Settings (See p.51 “General Features”, p.55 “Tray Paper Settings”, p.58
“Timer Settings”, and p.61 “Administrator Tools”.)
Items
General Features
Default
Warm Up Notice
On
Copy Count Display
Up
Output: Document Server
Internal Tray 1
Paper Tray Priority: Copier
Tray 1
Front Cover Sheet Tray
Off
Slip Sheet Tray
Off
Timer Settings
Copier/Document Server
Auto Reset Timer
60 seconds
Administrator Tools
Auto Delete File in Document Server
Yes After 3 day(s)
Delete All Files in Document
Server
--
Tray Paper Settings
45
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Document Server
3
46
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4. User Tools (System Settings)
User Tools Menu (System Settings)
Reference
For details about Interface Settings and File Transfer, see “Connecting and
Setting Up”, Network Guide.
For details about parallel interface, see “System Settings (Parallel Connection)”, Printer Reference.
❖ General Features (See p.51 “General Features”.)
Default
Panel Tone
On
Warm Up Notice
On
Copy Count Display
Up
Function Priority
Copier
Print Priority
Display Mode
Function Reset Timer
3 Seconds
Output: Copier
Internal Tray 1
Output: Document Server
Internal Tray 1
Output: Facsimile
Internal Tray 2
Output: Printer
Internal Tray 1
Prepare Stapling
--
<F/F4>Size Setting
81/2" × 13" L
47
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User Tools (System Settings)
❖ Tray Paper Settings (See p.55 “Tray Paper Settings”.)
Default
4
Paper Tray Priority: Copier
Tray 1
Paper Tray Priority: Facsimile
Tray 1
Paper Tray Priority: Printer
Tray 1
Tray Paper Size: Tray 1
A4K, 81/2" × 11" K
Tray Paper Size: Tray 2
A3L, 11" × 17"L
Tray Paper Size: Tray 3
A4L, 81/2" × 11"L
Tray Paper Size: Tray 4
A4L, 81/2" × 14"L
Paper Type: Bypass tray
No display
Paper Type: Tray 1
No display/2 Sided Copy/Auto Paper Select on
Paper Type: Tray 2
No display/2 Sided Copy/Auto Paper Select on
Paper Type: Tray 3
No display/2 Sided Copy/Auto Paper Select on
Paper Type: Tray 4
No display/2 Sided Copy/Auto Paper Select on
Paper Type: LCT
No display/2 Sided Copy/Auto Paper Select on
Front Cover Sheet Tray
Off
Slip Sheet Tray
Off
Printer Bypass Paper Size
A4K
❖ Timer Settings (See p.58 “Timer Settings”.)
Default
Auto Off Timer
1 minute(s)
Panel Off Timer
1 minute(s)
System Auto Reset Timer
60 seconds
Copier/Document Server Auto Reset Timer
60 seconds
Facsimile Auto Reset Timer
30 seconds
Printer Auto Reset Timer
60 seconds
Scanner Auto Reset Timer
60 seconds
Set Date
--
Set Time
--
Auto Logout Timer
Off
❖ Interface Settings
• For details about network settings, see “Connecting and Setting Up”, Network Guide.
• For details about parallel interface, see “System Settings (Parallel Connection)”, Printer Reference.
48
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User Tools Menu (System Settings)
❖ File Transfer
See “Connecting and Setting Up”, Network Guide.
❖ Administrator Tools (See p.61 “Administrator Tools”.)
Default
User Authentication Management
Off
Administrator Authentication Management
Off
Program / Change Administrator
--
Key Counter Management
--
Extended Security
--
Display/Print Counter
--
Display/Clear/Print Counter per User
--
Address Book Management
--
Address Book:Program/Change/Delete Group
--
Address Book:Program/Change/Delete Transfer Request
--
Address Book:Change Order
--
Print Address Book: Destination List
--
Address Book:Edit Title
--
Address Book:Select Title
Title 1
Auto Delete File in Document Server
After 3 day(s)
Delete All Files in Document Server
--
Program / Change / Delete LDAP Server
--
Use LDAP Server
Off
AOF(Always On)
On
Firmware Version
--
Network Security Level
--
Transfer Log Setting
Off
Data Security for Copying
Off
4
49
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User Tools (System Settings)
Accessing User Tools (System Settings)
This section is for Administrators in
charge of this machine.
User Tools allow you to change or set
defaults.
Note
❒ Operations for system settings differ from normal operations. Always quit User Tools when you
have finished. See p.50 “Quitting
User Tools”.
4
❒ Any changes you make with User
Tools remain in effect even if the
main power switch or operation
switch is turned off, or the {Energy
Saver} or {Clear Modes} key is
pressed.
Changing Default Settings
Note
❒ If the Administrator Authentication specified, contact your administrator.
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Select the menu, and then press
the appropriate key.
Reference
p.47 “User Tools Menu (System
Settings)”
50
D Change settings by following in-
structions on the display panel,
and then press [OK].
Note
❒ To cancel changes made to settings and return to the initial
display, press the {User
Tools/Counter} key.
Quitting User Tools
A Press the {User Tools/Counter} key.
Note
❒ You can also quit User Tools by
pressing [Exit].
AdonisC4-AE_zen_F_FM_forPaper.book Page 51 Thursday, May 12, 2005 3:32 PM
Settings You Can Change with User Tools
Settings You Can Change with User Tools
Reference
To access User Tools, see p.50 “Accessing User Tools (System Settings)”.
General Features
❖ Panel Tone
The beeper (key tone) sounds when a key is pressed.
Note
❒ Default: On
4
❖ Warm Up Notice (copier/Document Server)
You can have the beeper sound when the machine becomes ready to copy after leaving Energy Saver mode, or when the power is turned on.
Note
❒ If the Panel Tone setting is “Off”, the beeper does not sound, whatever the
Warm Up Notice setting.
❒ Default: On
❖ Copy Count Display (copier/Document Server)
The copy counter can be set to show the number of copies made (count up) or
the number of copies yet to be made (count down).
Note
❒ Default: Up (count up)
❖ Function Priority
You can specify the mode to be displayed immediately after the operation
switch is turned on, or when System Reset mode is turned on.
Note
❒ Default: Copier
51
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User Tools (System Settings)
❖ Print Priority
Gives print priority to the mode displayed.
Reference
p.29 “Multi-Access”
Note
❒ Default: Display Mode
❒ When [Interleave] is selected, the current print job will be interrupted after
a maximum of five sheets.
❒ When the optional internal tray 2, 1000-sheet finisher, 2 Tray finisher or
booklet finisher is installed on the machine, you can specify an output tray
for documents delivery. For details about how to specify an output tray for
each function, see the following sections:
• p.53 “Output: Copier (copier)”
• p.53 “Output: Document Server (Document Server)”
• p.53 “Output: Facsimile (facsimile)”
• p.54 “Output: Printer (printer)”
4
❖ Function Reset Timer
You can set the length of time the machine waits before changing modes
when using the multi-access function (see p.29 “Multi-Access”). This is useful
if you are making many copies and have to change settings for each copy. If
you set a longer reset period, you can prevent interruption from other functions.
Note
❒ Default: Set Time
❒ The Function Reset Timer setting is ignored if Interleave is set for Print Priority (see p.52 “Print Priority”).
❒ When you select [Set Time], enter the time (3–30 seconds, in 1 second increments) using the number keys.
❒ The default time is three seconds.
52
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Settings You Can Change with User Tools
❖ Output: Copier (copier)
You can specify a tray to which documents are delivered.
4
AHU006S
1. Finisher Upper Tray
2. Finisher Shift Tray
3. Finisher Shift Tray 1
4. Finisher Shift Tray 2
5. Finisher Upper Tray
6. Finisher Shift Tray
7. Internal Tray 1
8. Internal Tray 2
Note
❒ Default: Internal Tray 1
❖ Output: Document Server (Document Server)
You can specify a tray to which documents are delivered.
Note
❒ Default: Internal Tray 1
❒ For details about output trays, see p.53 “Output: Copier (copier)”.
❖ Output: Facsimile (facsimile)
You can specify a tray to which documents are delivered.
Note
❒ Default: Internal Tray 2
❒ For details about output trays, see p.53 “Output: Copier (copier)”.
53
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User Tools (System Settings)
❖ Output: Printer (printer)
You can specify a tray to which documents are delivered.
Note
❒ Default: Internal Tray 1
❒ The output trays set on the printer driver have priority over the output tray
specified above.
❒ For details about output trays, see p.53 “Output: Copier (copier)”.
❖ Prepare Stapling
When the booklet finisher is installed, perform a stapling test (five to seven
times) after replacing staples for saddle stitching, or removing jammed staples.
4
Note
❒ The display for this setting appears only when the booklet finisher is installed. See p.141 “Using “Prepare Stapling ”in User Tools to initialize the
staple unit”.
❖ <F/F4>Size Setting
Currently three types of F size are available; 81/2"×13"L, 81/4"×13"L and
8"×13"L. The ADF or exposure glass cover sensor cannot distinguish these
three types of originals. This function sets the F size from the ADF or exposure glass cover sensor. Auto Paper Select or Auto Reduce/Enlarge can be
used for F size originals based on this setting.
Note
❒ Default: 81/2"×13"L
Output tray settings
Limitation
❒ You cannot interrupt the current stapling job even if a stapling job is specified
by a different function.
❒ When the 1000-sheet finisher, 2 Tray finisher or booklet finisher is installed
and stapling or shift-sorting is specified for a job, the job will be delivered to
the finisher shift tray, finisher shift tray 1 or finisher shift tray 2 regardless of
the output tray specified.
54
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Settings You Can Change with User Tools
Tray Paper Settings
❖ Paper Tray Priority: Copier (copier/Document Server)
You can specify the tray to supply paper for output.
Note
❒ Default: Tray 1
❖ Paper Tray Priority: Facsimile (facsimile)
You can specify the tray to supply paper for output.
Note
❒ Default: Tray 1
4
❖ Paper Tray Priority: Printer (printer)
You can specify the tray to supply paper for output.
Note
❒ Default: Tray 1
❖ Tray Paper Size: Tray 1–4
Select the size of the paper loaded in the paper tray.
• The paper sizes you can set for Tray 1 to Tray 4 are as follows:
• A3L, B4 JIS (Japanese Industrial Standard)L, A4K, A4L, B5 JISK, B5
JISL, A5L
• 11"×17"L, 81/2"×14"L, 81/2"×13"L, 81/2"×11"K, 81/2"×11"L,
8 1 / 4 "×13"L, 8 1 / 4 "×14"L, 11"×14"L, 8"×13"L, 7 1 / 4 "×10 1 / 2 "L,
8"×101/2"K, 8"×101/2"L, 51/2"×81/2"L
Important
❒ If the specified paper size differs from the actual size of the paper loaded
in the paper tray, a misfeed might occur because the correct paper size was
not detected.
Note
❒ Default:
• Tray 1: A4K, 81/2" × 11"K
• Tray 2: A3L, 11" × 17"L
• Tray 3: A4L, 81/2" × 11"L
• Tray 4: A4L, 81/2" × 14"L
❒ The paper guide for the optional LCT is fixed for A4K, 81/2" × 11"Ksize paper. Contact your service representative if you need to change the paper size.
❒ If the paper size set for the selector in the paper tray is different to the paper size for this setting, the paper size of the selector has priority.
❒ If you load paper of a size not indicated on the paper size selector in the
paper tray, set the selector to "p".
55
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User Tools (System Settings)
Reference
p.134 “Changing the Paper Size”
❖ Paper Type: Bypass tray
Sets the display so you can see what type of paper is loaded in the bypass tray.
• The paper types you can set for the bypass tray are as follows:
• recycled paper, special paper, colour paper, letterhead, label paper, prepunched paper, bond paper, cardstock, thick paper, OHP
Note
❒ Default: No Display
❖ Paper Type: Tray 1–4
Sets the display so you can see what type of paper is loaded in each paper
tray. The print function use this information to automatically select the paper
tray.
• The paper types you can set are as follows:
• recycled paper, special paper, colour paper, letterhead, preprinted paper, prepunched paper, bond paper, cardstock
4
Note
❒ Default:
• Paper Type: No Display
• Copying Method in Duplex: 2 Sided Copy
• Apply Auto Paper Select: Yes
❒ When paper of the same type and size is loaded in two different paper
trays and you want to specify one as 2 Sided Copy and one as 1 Sided
Copy, specify the upper tray for 2 Sided Copy. If one of the trays is specified as the default in Paper Tray Priority, assign 2 Sided Copy to that tray.
❒ A appears next to the paper tray if [No] is selected in Auto Paper Select.
Limitation
❒ [Auto Paper Select] can only be selected for the copier function if [No display]
and [Recycled paper] are selected. If [No] is selected, Auto Paper Select is not
valid for the tray.
56
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Settings You Can Change with User Tools
❖ Paper Type: LCT
Sets the display so you can see what type of paper is loaded in the LCT.
• The paper types you can set are as follows:
• recycled paper, special paper, colour paper, letterhead, preprinted paper, prepunched paper, bond paper, cardstock
Note
❒ Default:
• Paper Type: No Display
• Copying Method in Duplex: 2 Sided Copy
• Apply Auto Paper Select: Yes
❒ A appears next to the LCT if [No] is selected in Auto Paper Select.
4
Limitation
❒ [Auto Paper Select] can only be selected for the copier function if [No display]
and [Recycled paper] are selected. If [No] is selected, Auto Paper Select is not
valid for the LCT.
❖ Front Cover Sheet Tray
Allows you to specify and display the paper tray that is setting cover sheets.
After selecting the paper tray, you can also specify the display timing and
copy method for two-sided copying.
Note
❒ Default:
• Tray to Program: Off
❒ Functions using the cover sheet tray setting are the front cover function
and front/back cover function.
❒ When [At Mode Selected] is selected, cover sheet tray settings only appear
when the cover function or slip sheet function is selected.
❒ When [Full Time] is selected, the cover sheet tray is always displayed.
❒ You can set Copying Method in Duplex only when [At Mode Selected] is selected.
Reference
“Covers”, Copy Reference
57
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User Tools (System Settings)
❖ Slip Sheet Tray
Allows you to specify and display the paper tray that is inserting slip sheets.
After selecting the paper tray, you can also specify the display timing and
copy method for two-sided copying.
Note
❒ Default:
• Tray to Program: Off
❒ When [At Mode Selected] is selected, slip sheet tray settings only appear
when the cover function or slip sheet function is selected.
Reference
"Slip Sheets", Copy Reference
❖ Printer Bypass Paper Size
You can specify the size of the paper in the bypass tray when printing data
from the computer.
• The paper types you can set for trays are as follows:
A3L, A4K, A4L, A5K, A5L, A6L, B4 JISL, B5 JISK, B5 JISL, B6
JISL, C5 EnvK, C6 EnvK, DL EnvK, 12" × 18"L, 11" × 17"L, 81/2" ×
14"L, 81/2" × 13"L, 81/2" × 11"K, 81/2" × 11"L, 81/4" × 13"L, 8" × 13"L,
71/4" × 101/2"K, 71/4" × 101/2"L, 51/2" × 81/2"K, 51/2" × 81/2"L, 41/8" ×
91/2"K, 37/8" × 71/2"K, 8KL, 16KK, 16KL
4
Note
❒ Default:A4K
❒ You can specify a custom size of between 90.0 and 297.0 mm (3.6"-11.7")
vertically, and between 148.0 and 432.0 mm (5.9"-17.0") horizontally.
Timer Settings
❖ Auto Off Timer
After a specified period has passed, following job completion, the machine
automatically turns off, in order to conserve energy. This function is called
"Auto Off".
The machine status after the Auto Off operation is referred to as "Off mode", or
"Sleep mode". For the Auto Off Timer, specify the time to elapse before Auto Off.
❒
❒
❒
❒
❒
58
Note
Default: 1 minute(s)
The time can be set from 10 seconds to 240 minutes, using the number keys.
From “Off mode” or “Sleep mode”, the machine is ready to use within 10 seconds.
Auto Off may not work when error messages appear.
The machine may not shift to "Sleep Mode" at the set time, if the main power switch has just been turned on and functions other than copier function
are still in the process of starting up.
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Settings You Can Change with User Tools
❖ Panel Off Timer
Set the amount of time the machine waits before switching the panel off after
copying has finished or performing the last operation.
Note
❒ Default: 1 minute(s)
❒ The time can be set from 10 seconds to 240 minutes, using the number keys.
❖ System Auto Reset Timer
The System Reset setting automatically switches the screen to that of the function set in Function Priority when no operations are in progress, or when an
interrupted job is cleared. This setting determines the system reset interval.
See p.51 “Function Priority”.
Note
❒ Default: On, 60 seconds
❒ The time can be set from 10 to 999 seconds in 1 second increments, using
the number keys.
4
❖ Copier/Document Server Auto Reset Timer (copier/Document Server)
Specifies the time to elapse before copier and Document Server modes reset.
Note
❒ If [Off] is selected, the machine does not automatically switch to the user
code entry screen.
❒ Default: On, 60 seconds
❒ The time can be set from 10 to 999 seconds, using the number keys.
❖ Facsimile Auto Reset Timer (facsimile)
Specifies the time to elapse before the facsimile mode resets.
Note
❒ Default: 30 seconds
❒ The time can be set from 30 to 999 seconds, using the number keys.
❖ Printer Auto Reset Timer(printer)
Specifies the time to elapse before the printer function resets.
Note
❒ Default: On, 60 seconds
❒ If [Off] is selected, the machine does not automatically switch to the user
code entry screen.
❒ The time can be set from 10 to 999 seconds, using the number keys.
59
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User Tools (System Settings)
❖ Scanner Auto Reset Timer (scanner)
Specifies the time to elapse before the scanner function resets.
Note
❒ If [Off] is selected, the machine will not automatically switch to the user
code entry screen.
❒ Default: On, 60 seconds
❒ The time can be set from 10 to 999 seconds, using the number keys.
❖ Set Date
Set the date for the copier's internal clock using the number keys.
Note
❒ To change between year, month, and day, press [←] and [→].
4
❖ Set Time
Set the time for the copier's internal clock using the number keys.
Note
❒ To change between hours, minutes and seconds, press [←] and [→].
❒ Enter the time using the 24–hour format (in 1 second increments).
❖ Auto Logout Timer
You can specify whether or not to automatically log out a user when the user
does not operate the machine for a specified period of time after logging in.
Note
❒ Default: On, 60 seconds
❒ When [On] is selected, the time can be set from 10 to 999 seconds, in one second increments, using the number keys.
60
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Settings You Can Change with User Tools
Administrator Tools
Administrator Tools are used by the administrator. To change these settings,
contact the administrator. We recommend specifying Administrator Authentication before making Administrator Tools settings. See Security Reference.
❖ User Authentication Management
• User Code Authentication
Using User Code Authentication, you can limit the available functions and
supervise their use.
When using User Code Authentication, register the user code.
See p.74 “Authentication Information”.
• Copier
• Document Server
• Facsimile
• Scanner
• Printer
• Printer: PC Control
•
•
•
•
•
4
Note
❒ Using the Printer PC Control function, you can obtain a log of prints corresponding to the codes entered using the printer driver.
Basic Authentication
Windows Authentication
LDAP Authentication
Integration Server Authentication
Off
Note
❒ Default: Off
Reference
For details about Basic Authentication, Windows Authentication, LDAP
Authentication, and Integration Server Authentication, see Security Reference.
❖ Administrator Authentication Management
See Security Reference.
❖ Program / Change Administrator
See Security Reference.
❖ Key Counter Management
You can specify that functions that you want to manage with the key counter.
61
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User Tools (System Settings)
❖ Extended Security
You can specify whether or not to use the extended security functions. For details about the extended security functions, see Security Reference.
❖ Display/Print Counter
Allows you to view and print the number of prints.
• Display/Print Counter
Displays the number of prints for each function (Total, Copier, Facsimile,
Printer, A3/DLT, Duplex, and Staple).
• Print Counter List
Prints out a list of the number of prints made under each function.
• To print the counter list:
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools].
D Press [Display / Print Counter].
E Press [Print Counter List].
4
F
G
Press the {Start} key.
Press [Exit].
❖ Display/Clear/Print Counter per User
Allows you to view and print the numbers of prints accessed with user codes,
and to set those values to 0.
Note
❒ Press [U] and [T] to show all the numbers of prints.
❒ The number of prints may differ from the counter value shown in Display/Print Counter.
• Print Counter for All Users
Prints the counter values for all the users.
• Clear Counter for All Users
Sets the counter value for all the users.
• Print Counter per User
Prints the counter values for each user.
• Clear Counter per User
Sets the counter value for each user.
62
AdonisC4-AE_zen_F_FM_forPaper.book Page 63 Thursday, May 12, 2005 3:32 PM
Settings You Can Change with User Tools
Note
❒ To print a list for each user, see p.76 “Printing the Counter for Each User
Code”.
❖ Address Book Management
You can add, change or delete information registered in the Address Book.
For details, see p.69 “Address Book”.
• [Program / Change]
You can register and change names as well as user codes.
• Names
You can register a name, key display, registration number, and title selection.
• Auth. Info
You can register a user code, and specify the functions available to each
user code. You can also register user names and passwords to be used
when sending e-mail, sending files to folders, or accessing an LDAP server.
• Protection
You can register a protection code.
• Fax Dest.
You can register a fax number, international TX mode, fax header, label insertion, IP-Fax destination, and protocol.
• E-mail
You can register an e-mail address.
• Folder
you can register the protocol, path, port number, and server name.
• Add to Group
You can put names registered in the Address Book into a group.
• [Delete]
You can delete a name from the Address Book.
4
Note
❒ You can register up to 2,000 names.
❒ You can register up to 100 user codes. If you add the optional user account
enhance unit, you can register up to 500 user codes.
❒ You can also register user codes from SmartDeviceMonitor for Admin.
(printer option required)
❒ You can also register and manage data in the Address Book using Web Image Monitor. See the Web Image Monitor's Help.
63
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User Tools (System Settings)
❖ Address Book: Program / Change / Delete Group
Names registered in the Address Book can be added into a group.
You can then easily manage the names registered in each group. For details,
see p.100 “Registering Names to a Group”.
• [Program / Change]
You can register new groups, or changes a group name, key display, title
selection or registration number.
• [Delete]
You can delete a group.
Note
❒ You can register up to 100 groups.
❒ You can also group users using Web Image Monitor. For more information, see the Web Image Monitor help.
4
❖ Address Book: Program/Change/Delete Transfer Request
You can register fax destinations for the Transfer Request function in facsimile mode.
For details about operations, see p.107 “Registering the Transfer Request”.
• [Program/Change]
This registers new transfer requests and receiving stations, or changes the
transfer request name, key display, title selection, registration number, fax
destination, or e-mail address.
• [Delete]
Deletes a transfer request.
Note
❒ You can register up to 10 transfer requests.
❖ Address Book: Change Order
Changes the order of registered name.
Note
❒ You can rearrange the order of items on the same page, but you cannot
move items to another page. For example, you cannot move an item from
“PLANNING” ([OPQ]) to “DAILY” ([CD]).
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then press [TNext].
D Press [Address Book: Change Order].
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Settings You Can Change with User Tools
E
Press the name key to be move.
F
Note
❒ You can select a name using the number keys.
Press the name key in the place you want to move to.
4
The name selected in step E moves to the place selected in step F, and the
keys for other names will be shifted accordingly.
Note
❒ You can also select a name using the number keys.
❖ Print Address Book: Destination List
You can print the destination list registered in the Address Book.
• Print in Title 1 Order
Prints the Address Book in Title 1 order.
• Print in Title 2 Order
Prints the Address Book in Title 2 order.
• Print in Title 3 Order
Prints the Address Book in Title 3 order.
• Print Group Dial List
Prints the group Address Book.
A Select the print format.
B To print the list on two-sided pages, select [Print on 2 Sides].
C Press the {Start} key.
The list prints out.
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User Tools (System Settings)
❖ Address Book: Edit Title
You can edit the title to easily find a user.
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then press [TNext].
D Press [Address Book: Edit Title].
4
E
Press the title key you want to change.
F
Enter the new name, and then press [OK].
Press [Exit].
G
❖ Address Book: Select Title
Specifies the title to select a name.
Note
❒ Default: Title 1
❖ Auto delete File in Document Server
You can specify whether documents stored in the Document Server will or
will not be deleted after a specified period of time.
Note
❒ Default: Yes After 3 day(s)
❒ If you select [Yes], documents stored subsequently are deleted after the
specified period.
❒ If you select [No], documents are not automatically deleted.
❒ If you select [Yes], enter a number of days from 1 to 180 (in 1 day increments).
❒ The default is 3 days, this means documents are deleted 3 days (72 hours)
after they are stored.
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Settings You Can Change with User Tools
❖ Delete All Files in Document Server
You can delete files stored in the Document Server, including files stored for
Sample Print, Locked Print, Hold Print, and Stored Print under the printer
function.
Note
❒ Even if a password is always set, all documents are deleted.
❒ A confirmation message appears. To delete all documents, select [OK].
❖ Program / Change / Delete LDAP server
See "Program / Change / Delete LDAP Server", Network Guide
❖ Use LDAP Server
You can specify whether or not to use the LDAP server for searching.
4
Note
❒ Default: Off
❒ If you select [OFF], [Search LDAP] will not appear on the searching display.
❖ AOF (Always ON)
Specify whether or not to use Auto Off.
Note
❒ Default: On
❖ Firmware Version
You can check the version of the software installed in this machine.
❖ Network Security Level
For details about this function, consult your administrator.
❖ Delete All Logs
For details about this function, consult your administrator.
❖ Transfer Log Setting
For details about this function, consult your administrator.
❖ Data Security for Copying
For details about this function, consult your administrator.
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User Tools (System Settings)
4
68
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5. Registering Addresses and Users
for Facsimile/Scanner Functions
Address Book
Registering information such as the
names of users and their e-mail addresses in the Address Book allows
you to manage them easily.
Important
❒ Address Book data is stored on the
hard disk. It can be lost if there is
some kind of hard disk failure. The
manufacturer shall not be responsible for any damages resulting
data loss.
Note
❒ You can also use Web Image Monitor to register names in the Address
Book.
With
the
SmartDeviceMonitor for Admin,
you can register multiple names at
the same time.
❒ Using [Address Management Tool] in
SmartDeviceMonitor for Admin,
you can backup Address Book data. We recommend backing up
data when using the Address
Book.
❒ Printer option is required to use
SmartDeviceMonitor for Admin.
You can register and manage the following items in the Address Book:
❖ Name
You can register the name of the
user and the key display. This is
the basic information required for
managing user of the machine.
❖ Authentication Information
You can register user codes in order to restrict particular functions
to certain users, and to check their
use of each function. You can also
register login user names and login
passwords to be used when sending e-mail, sending to folders, or
accessing an LDAP server.
Reference
For details about using Web Image
Monitor, see the Web Image Monitor Help.
For details about SmartDeviceMonitor for Admin and how to install it, see Printer Reference.
For operating instructions, see
SmartDeviceMonitor for Admin
Help.
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Registering Addresses and Users for Facsimile/Scanner Functions
❖ Fax Dest.
You can register fax numbers, line,
fax header and select label insertion.
When using IP-Fax, you can register the IP-Fax destination and select the protocol.
• Fax Destination
• NCP
❖ Protection
You can set protection codes to
stop sender's name from being
used or folders from being accessed without authorization.
• IP-Fax Destination
5
❖ E-mail
You can register e-mail destinations in the Address Book.
❖ Add to Group
You can put registered e-mail and
folder destinations into a group for
easier management.
Managing names in the Address Book
❖ Folder
You can register the protocol, path
name and server name.
• SMB
• FTP
70
By registering a name and key display beforehand, you can specify email and folder destinations simply
by selecting the name key.
See p.72 “Registering Names”.
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Address Book
Sending fax by Quick Dial
Register a fax number in the Address
Book so you can specify it only by selecting the fax destination, shown on
the fax initial display when sending a
fax. When label insertion is set to
“ON”, the receiver's name and standard messages are printed on the fax
message when it is received at the
other end.
By registering IP-Fax destinations in
the Address Book, you can specify a
destination simply by selecting it
from the destinations that appear in
the initial fax display.
Registered IP-Fax numbers can be
used and printed as sender’s IP-Fax
numbers.
See p.78 “Fax Destination”.
Sending e-mail by Quick Dial
By registering e-mail addresses in the
Address Book, you can specify 
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