Ricoh (H915) User manual

Ricoh (H915) User manual
Operating Instructions
LF 125 (H915)
For safe and correct use of this machine, please be sure to read the Safety Information
in this manual before you use it.
About the Operating Instructions
Your machine comes with the References:
This Operating Instructions provides information you need for setting up your machine
and installing the supplied software. It also provides all of the detailed instructions for using
your machine as a printer, a scanner and a copier and information for maintaining and
troubleshooting the machine.
Contents of this manual are subject to change without prior notice. In no event will the
company be liable for direct, indirect, incidental or consequential damages as a result of
handling or operating the machine.
Copyright © 2004.
• Centronics is a trademark of Centronics Data Computer Corporation.
• IBM and IBM PC are a Trademark of International Business Machines Corporation.
• Microsoft, Windows, Windows 9x, Window Me, Windows 2000, Windows NT 4.0
and Windows XP are registered trademarks of Microsoft Corporation.
• TrueType is a trademarks of Apple Computer, Inc.
• All other brand or product names are trademarks of their respective companies or
organizations.
Safety Information
When using this machine, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
WARNING:
Indicates a potentially hazardous situation which, if instructions are
not followed, could result in death or serious injury.
CAUTION:
Indicates a potentially hazardous situation which, if instructions are not
followed, may result in minor or moderate injury or damage to property.
WARNING:
• Connect the power cord directly into a wall outlet and never use an
extension cord.
• Disconnect the power plug (by pulling the plug, not the cable) if the power
cable or plug becomes frayed or otherwise damaged.
• To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this manual.
• Turn off the power and disconnect the power plug (by pulling the plug, not
the cable) if any of the following occurs:
•You spill something into the machine.
•You suspect that your machine needs service or repair.
•The external housing of your machine has been damaged.
• Do not incinerate spilled toner or used toner. Toner dust might ignite when
exposed to an open flame.
• Disposal can take place at our authorized dealer.
• Dispose of the used toner bottle in accordance with the local regulations.
• Keep the machine away from flammable liquids, gases, and aerosols. A fire
or an electric shock might occur.
ii
CAUTION:
• Protect the machine from dampness or wet weather, such as rain and snow.
• Unplug the power cord from the wall outlet before you move the machine. While moving
the machine, you should take care that the power cord will not be damaged under the
machine.
• When you disconnect the power plug from the wall outlet, always pull the plug (not the
cable).
• Do not allow paper clips, staples, or other small metallic objects to fall inside the
machine.
• Keep toner (used or unused) and toner bottle out of the reach of children.
• Be careful not to cut yourself on any sharp edges when you reach inside the product to
remove misfed sheets of paper or masters.
• For environmental reasons, do not dispose of the machine or expended supply waste at
household waste collection points. Disposal can take place at an authorized dealer.
• The inside of the machine could be very hot. Do not touch the parts with a label
indicating the “hot surface”. Otherwise, an injury might occur.
Power Supply
The socket-outlet shall be in stalled near the product and shall be easily accessible.
Ozone Safety
This product generates ozone during operation.
Normally, the ozone level is safe for operators. If ozone odor may appear, ventilate the room.
For Fax or Telephone
Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or
laundry tub, in a wet basement or near a swimming pool. Avoid using a telephone during an
electrical storm. There may be a remote risk of electric shock from lightning. Do not use a
telephone in the vicinity of a gas leak to report the leak.
Laser Safety:
This equipment is considered a class 1 laser device. This equipment contains a 5 milliwatt, 760-800
nanometer wavelength, AlGaAs laser diode. The following marking is attached on the back of the
equipment.
Caution:
Use of controls or adjustment or performance of procedures other than those specified in
this Operating Instructions might result in hazardous radiation exposure.
For North America
Laser Safety:
This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products.
This equipment contains a 5 milliwatt, 760–800 nanometer wavelength, AlGaAs laser diode.
Caution:
Use of controls or adjustment or performance of procedures other than those specified in this
Operating Instructions might result in hazardous radiation exposure.
iii
Declaration of Conformity
Notice to Users in EEA Countries
This product complies with the essential requirements and provisions of Directive 1999/5/EC
of the European Parliament and of the Council of 9 March 1999 on radio equipment and
telecommunications terminal equipment and the mutual recognition of their conformity.
Notice to Users Accessing Analog PSTN in EEA Countries
This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN
compatibility is dependent on software switch settings. Please contact your service
representative if relocating this product to another country. In the event of problems, please
contact your service representative in the first instance.
FAX1130L/FAX1170L/F230/F250/LF120/LF125m : The CE declaration of Comformity is available on the
Internet at URL :
http://www.ricoh.co.jp/fax/ce_doc
IF3030/IF3035 : The CE Declaration of Conformity is available by accessing the URL:
http://jboard.danka.de/jboard/produkte/index.htmlo and selecting the product applicable.
iv
Positions of Labels and Hallmarks for
WARNING and
CAUTION Labels
This machine has labels for
WARNING and
CAUTION at the positions shown below. For
safety, please follow the instructions and handle the machine as indicated.
*
*
*This label is stuck to hot surfaces. Be careful not to touch these areas.
In accordance with IEC 60417, this machine uses the following symbols for the main power
switch:
means POWER ON.
means POWER OFF.
v
NOTICE
Note to users in the United States of America
Notice:
This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable
protection against harmful interference in a residential installation. This equipment generates,
uses and can radiate radio frequency energy and, if not installed and used in accordance with
the instructions, may cause harmful interference to radio communications. However, there is
no guarantee that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be determined by turning
the equipment off and on, the user is encouraged to try to correct the interference by one more
of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
• Consult the dealer or an experienced radio /TV technician for help.
Caution
Changes or modifications not expressly approved by the party responsible for
compliance could void the user's authority to operate the equipment.
Notice about the Telephone Consumer Protection Act (Valid in USA only).
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use
a computer or other electronic device, including FAX machines, to send any message
unless such message clearly contains in a margin at the top or bottom of each
transmitted page or on the first page of the transmission, the date and time it is sent
and an identification of the business or other entity, or other individual sending the
message and the telephone number of the sending machine or such business, other
entity, or individual. (The telephone number provided may not be a 900 number or any
other number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your FAX machine, you should complete the
following steps: Follow the FAX HEADER programming procedure in the Programming
chapter of the operating instructions to enter the business identification and telephone
number of the terminal or business. This information is transmitted with your document
by the FAX HEADER feature. In addition to the information, be sure to program the date
and time into your machine.
vi
USA
FCC Requirements
1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the
ACTA. On the cover of this equipment is a label that contains, among other information,
a product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must
be provided to the telephone company.
2. This equipment uses the RJ11C USOC jack.
3. A plug and jack used to connect this equipment to the premises wiring and telephone
network must comply with the applicable FCC Part 68 rules and requirements adopted
by the ACTA. A compliant telephone cord and modular plug is provided with this product.
It is designed to be connected to a compatible modular jack that is also compliant. See
installation instructions for detail.
4. The REN is used to determine the number of devices that may be connected to a
telephone line. Excessive RENs on a telephone line may result in the devices not ringing
in response to an incoming call. In most but not all areas, the sum of RENs should not
exceed five (5.0). To be certain of the number of devices that may be connected to a
line, as determined by the total RENs, contact the local telephone company. The REN for
this product is part of the product identifier that has the format US:AAAEQ##TXXXXX.
The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of
0.3).
5. If this equipment causes harm to the telephone network, the telephone company will
notify you in advance that temporary discontinuance of service may be required. But if
advance notice is not practical, the telephone company will notify the customer as soon
as possible. Also, you will be advised of your right to file a complaint with the FCC if you
believe it is necessary.
6. The telephone company may make changes in its facilities, equipment, operations or
procedures that could affect the operation of the equipment. If this happens the
telephone company will provide advance notice in order for you to make necessary
modifications to maintain uninterrupted service.
7. If trouble is experienced with this equipment, for repair or warranty information, please
contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment
is causing harm to the telephone network, the telephone company may request that you
disconnect the equipment until the problem is resolved.
8. In the event of operation problems (document jam, copy jam, communication error
indication), refer to the solving problems section in this manual.
9. Connection to party line service is subject to state tariffs. Contact the state public utility
commission, public service commission or corporation commission for information.
WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO
EMERGENCY NUMBERS:
1. Remain on the line and briefly explain to the dispatcher the reason for the call before
hanging up.
2. Perform such activities in the off-peak hours, such as early morning hours or late
evenings.
CANADA
The Ringer Equivalence Number is an indication of the maximum number of devices allowed to
be connected to a telephone interface. The termination on an interface may consist of any
combination of devices subject only to the requirement that the sum of the RENs of all the
devices does not exceed five.
This product meets the applicable Industry Canada technical specifications.
Note:
This Class B digital apparatus complies with Canadian ICES-003.
vii
Differences Between British and American English
British English
American English
(Re)dialling
(Re)dialing
Colour
Color
Emphasise
Emphasize
Recognise
Recognize
Organise
Organize
Authorise
Authorize
Cancelling
Canceling
Customise
Customize
Socket
Jack
Labelling
Labeling
WARNING
• Do not disassemble the machine as it may give you an electric shock.
• If you print large amount of copies, the surface of the output tray may become
hot. Be careful not to touch the surface, especially for children.
viii
CONTENTS
Chapter 1:
GETTING STARTED
Setting Up Your Machine
Unpacking .......................................................... 1.2
Selecting a Location ........................................ 1.5
Understanding the Component Location ..................
Front View .....................................................
Rear View ......................................................
Control Panel Functions ...................................
1.6
1.6
1.6
1.7
Attaching Accessories ........................................... 1.9
Document Output Support ............................... 1.9
Handset and Handset Cradle( for America only) . 1.10
Installing the Toner Cartridge ...............................
Loading Paper ....................................................
Making Connections ............................................
Connecting to your computer
(for MFP model only) ...........................................
Turning the Machine On .......................................
1.11
1.13
1.16
1.18
1.19
Installing Software
About Software(for MFP model only) ..................... 1.20
Printer Driver Features ................................... 1.21
Installing Software in Windows
(for MFP model only) ........................................... 1.22
System Requirements .................................... 1.22
Installing Software in windows ....................... 1.23
Repairing Software(for MFP model only) ................ 1.25
Removing Software(for MFP model only) ................ 1.27
Setting Up the Machine System
Changing the Display Language ............................ 1.28
Setting the Machine ID ........................................ 1.29
Entering Characters Using the Number Keypad .. 1.30
Setting the Date and Time ................................... 1.32
Changing the Clock Mode ................................ 1.33
Setting the Paper Type and Size ........................... 1.33
Setting Sounds ................................................... 1.34
ix
Speaker, Ringer, Key Sound and Alarm Sound ... 1.34
Speaker Volume ............................................ 1.35
Using the Save Mode .......................................... 1.36
Power Save Mode .......................................... 1.36
Chapter 2:
PAPER HANDLING
Selecting Print Materials ....................................... 2.2
Type, Input Sources and Capacities ................... 2.2
Guidelines for Paper and Special Materials .......... 2.3
Selecting an Output Location ................................. 2.4
Printing to the Front Output Tray (Face down) .... 2.5
Printing to the Rear Output Slot (Face up) .......... 2.5
Loading Paper in the Paper Tray ............................ 2.7
Using the Manual Feeder ...................................... 2.8
Setting the Paper Type and Size for the
Manual Feeder ............................................... 2.10
Chapter 3:
COPYING
Loading Paper for Copying ....................................
Preparing a Document ..........................................
Making a Copy ....................................................
Setting Copy Options ...........................................
Darkness ......................................................
Original Type ................................................
Number of Copies ...........................................
Reduced/Enlarged Copying ..............................
3.2
3.2
3.3
3.4
3.4
3.5
3.5
3.6
Changing the Default Settings ............................... 3.7
Setting the Time Out Option .................................. 3.8
Collation Copying ................................................. 3.8
Chapter 4:
FAXING
Sending a Fax
Changing the Fax Setup options ............................
Available Fax Setup Options ..................................
.........................................................................
Adjusting the Document Resolution ........................
Sending a Fax Automatically .................................
Sending a Fax Manually ........................................
Redialing the Last Number ....................................
Confirming Transmission ......................................
Automatic Redialing .............................................
x
4.2
4.3
4.5
4.6
4.7
4.8
4.8
4.9
4.9
Receiving a Fax
About Receiving Modes ........................................ 4.10
Loading Paper for Receiving Faxes ........................ 4.11
Receiving Automatically in Fax Mode ..................... 4.11
Receiving Automatically in Ans/Fax Mode ............... 4.12
Receiving Manually in Tel Mode ............................ 4.12
Receiving Manually Using Remote Receive Start Code 4.13
Receiving Faxes Using the DRPD Mode .................. 4.13
Receiving Faxes in the Memory ............................. 4.14
Automatic Dialing
One-touch Dialing ............................................... 4.15
Storing a Number for One-touch Dialing ........... 4.15
Sending a Fax using a One-touch Number ......... 4.16
Speed Dialing ..................................................... 4.16
Storing a Number for Speed Dialing ................. 4.16
Sending a Fax using a Speed Number ............... 4.17
Group Dialing .....................................................
Setting a Group Dial Number ...........................
Editing Group Dial Numbers ............................
Sending a Fax Using Group Dialing
(Multi-address Transmission) ..........................
4.18
4.18
4.19
4.20
Searching for a Number in the Memory .................. 4.20
Searching Sequentially through the Memory ...... 4.21
Searching with a Particular First Letter ............. 4.21
Printing a Phone Book List ................................... 4.21
Advanced Fax Functions
Sending Broadcasting Faxes .................................
Sending a Delayed Fax ........................................
Sending a Priority Fax .........................................
Polling a Remote Machine ....................................
Adding Documents to a Scheduled Fax ..................
Canceling a Scheduled Fax ...................................
4.22
4.23
4.25
4.26
4.27
4.28
Additional Features
Using Secure Receiving Mode ...............................
Printing Reports .................................................
Using Advanced Fax Settings ................................
Changing Setting Options ...............................
Advanced Fax Setting Options .........................
4.29
4.31
4.33
4.33
4.34
Using the Remote Control Panel
(for MFP model only) ........................................... 4.36
xi
Chapter 5:
PRINTING
(FOR MFP
MODEL ONLY)
Printing a Document in Windows ............................
Canceling a Print Job .......................................
Using a Favorite Setting ..................................
Using Help .....................................................
5.2
5.5
5.6
5.6
Setting Paper Properties ....................................... 5.7
Setting Graphic Properties .................................... 5.9
Printing Multiple Pages on One Sheet of the Paper ... 5.11
Printing a Reduced or Enlarged Document .............. 5.13
Fitting Your Document to a Selected Paper Size ...... 5.14
Printing Posters .................................................. 5.15
Using Watermarks .............................................. 5.16
Using an Existing Watermark ........................... 5.16
Creating a Watermark .................................... 5.17
Editing a Watermark ...................................... 5.18
Deleting a Watermark .................................... 5.18
Using Overlays ...................................................
What is an Overlay? .......................................
Creating a New Page Overlay ..........................
Using a Page Overlay .....................................
Deleting a Page Overlay .................................
5.19
5.19
5.19
5.21
5.23
Setting Up the Locally Shared Printer .................... 5.24
In Windows 9x/Me ......................................... 5.24
In Windows NT 4.0/2000/XP ........................... 5.25
Chapter 6:
SCANNING
(FOR MFP MODEL
ONLY)
Scanning Basics .................................................. 6.2
Scanning Process with TWAIN-enabled Software ...... 6.2
Chapter 7:
MAINTENANCE
Clearing the Memory ............................................
Adjusting Shading ...............................................
Cleaning Your Machine .........................................
Cleaning the Outside .......................................
Cleaning the Inside .........................................
Cleaning the Scan Unit ....................................
7.2
7.3
7.3
7.3
7.4
7.5
Maintaining the Toner Cartridge ............................. 7.7
Redistributing Toner ........................................ 7.8
Replacing the Toner Cartridge .......................... 7.9
xii
Setting the Notify Toner Option ....................... 7.10
Cleaning the Drum ......................................... 7.11
Ignoring the Toner Empty Message .................. 7.11
Chapter 8:
TROUBLESHOOTING
Clearing Document Jams ...................................... 8.2
Input Misfeed ................................................. 8.2
Exit Misfeed ................................................... 8.2
Clearing Paper Jams .............................................
In the Paper Tray ...........................................
In the Paper Exit Area .....................................
In the Fuser Area or Around the Toner Cartridge .
In the Manual Feeder ......................................
Tips for Avoiding Paper Jams ............................
8.3
8.4
8.5
8.6
8.6
8.7
Clearing LCD Error Messages ................................. 8.8
Solving Problems ................................................ 8.11
Paper Feeding Problems ................................. 8.11
Faxing Problems ............................................ 8.12
Copying Problems .......................................... 8.13
Printing Quality Problems ................................ 8.14
Printing Problems(for MFP model only) ............. 8.19
Scanning Problems(for MFP model only) ........... 8.22
Appendix A:
SPECIFICATIONS
General Specifications .......................................... A.2
Facsimile Specifications ........................................ A.3
Scanner and Copier Specifications .......................... A.4
Printer Specifications(for MFP model only) ............... A.4
Paper Specification .............................................. A.5
Overview ....................................................... A.5
Supported Sizes of Paper ................................. A.5
Guidelines for Using Paper ............................... A.6
Paper Specifications ........................................ A.8
Paper Output Capacity ..................................... A.8
Paper Storage Environment .............................. A.8
Envelopes ...................................................... A.9
Labels(for MFP model only) ............................. A.11
Transparencies(for MFP model only) ................. A.11
xiii
1
GETTING STARTED
Thank you for purchasing this multifunctional product.
Your machine provides you with printing, copying,
scanning, and faxing functions!
This chapter gives you step-by-step instructions for
setting up your machine.
This chapter includes:
• Setting Up Your Machine
• Installing Software
• Setting Up the Machine System
Setting Up Your Machine
Unpacking
Remove the machine and all accessories from the packing carton.
Make sure that the machine has been packed with the following
items. If there is a missing item, contact the retailer where you
bought the machine:
Starter Toner Cartridge
1.2
GETTING STARTED
AC Power Cord*
Telephone Line Cord*
CD-ROM**
(Not packed with Asia model)
(Not packed with Asia model)
Quick Install Guide
Quick Guide
Handset
Cardle
(for America only)
(for America only)
1
Document Output Support
USB Cable
(for America only)
Brand plaque***
Key layout sheet
(May already be affixed to the machine
in some regions)
(for Europe only /May already be
affixed to the machine in some
regions)
* The appearance of the power cord and the telephone line cord may differ
according to your country’s specifications.
** The CD-ROM contains the Type 1200 Driver, the Operating Instructions and
the Adobe Acrobat Reader program.
***Peel off the brand plaque’s backing, and then stick down the plaque in the
control panel’s left corner.
NOTES:
• You should use the telephone line cord which is supplied with
your machine. If you are replacing it with another vendor’s, it
should be AWG #26 or larger telephone line cord.
• The power cord must be plugged into a grounded power socket.
• Components may differ from one country to another.
GETTING STARTED
1.3
Remove the packing tape from the front, back and sides of the
machine.
Tape
1.4
GETTING STARTED
1
Selecting a Location
Select a level, stable place with adequate space for air
circulation. Allow extra space for opening covers and trays.
The area should be well-ventilated and away from direct sunlight
or sources of heat, cold and humidity. Do not set the machine
close to the edge of your desk or table.
Clearance Space
• Front: 482.6 mm (enough space so that the paper tray can
be removed)
• Back: 250 mm (enough space for ventilation)
• Right: 100 mm
• Left: 100 mm (enough space for ventilation)
GETTING STARTED
1.5
Understanding the Component
Location
These are the main components of your machine:
Front View
Document Input
Support
Automatic Document
Feeder
Control Panel (See page 1.7)
Document Output
Tray
Document
Guides
Front Output Tray (Face down)
Paper Output
Extension
Front Cover
Toner Cartridge
Paper Level
Indicator
Handset
(for America only)
Manual Feeder
Manual Feeder
Guides
Paper Tray
Rear View
Rear Cover
Rear Output
Slot (Face up)
EXT Jack*
Line Jack
Power Switch
AC Power Cord
Connector
1.6
GETTING STARTED
USB Connector
(for MFP model only)
Parallel Connector
(for MFP model only)
* If your country has a different
telephone connection system,
this socket may be blocked.
Control Panel Functions
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
1
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
1
Use to store frequently-dialed fax number and
dial them with a touch of the buttons.
Scrolls through the options available for the
selected menu item.
Confirms the selection on the display.
2
Enters Menu mode and scrolls through the
menus available.
Returns you to the upper menu level.
3
Displays the current status and prompts
during an operation.
GETTING STARTED
1.7
Allows you to select the fax receiving mode.
• Allows you to store frequently-dialed fax
numbers using a one or two-digit speed dial
or group number for automatic dialing and
edit the stored numbers.
• Allows you to print a Phone book list.
4
F
A
X
Adjusts the resolution of the documents for
the current fax job.
Allows you to send a fax to multiple
destinations.
Engages the telephone line.
Redials the last number in Standby mode or
inserts a pause into a fax number in Edit
mode.
5
Dials a number or enters alphanumeric
characters.
Adjusts the brightness of the documents for
the current copy job.
*1
6
C
O
P
Y
This button is called “Darkness” in this manual.
Selects the document type for the current
copy job.
*2
This button is called “Original Type” in this manual.
Makes a copy smaller or larger than the
original document.
Selects the number of copies.
7
Stops an operation at any time.
In Standby mode, clears/stop the copy
options, such as the darkness, the document
type setting, the copy size and the number of
copies.
Starts a job.
1.8
GETTING STARTED
1
Attaching Accessories
Document Output Support
Insert the two tabs on the supplied document output support
into the slots on both sides of the paper output tray.
Fold out the extender, if necessary.
NOTE:When detaching the document
output tray, detach it by pressing the
front portion of document output
tray as seen from the picture. As this
time, even though the dull sound is
heard the components are safe from
damge.
GETTING STARTED
1.9
Handset and Handset Cradle( for America only)
1 Plug the end of the coiled cord of the handset into the jack
on the left side of your machine.
2 Holding the cradle as shown, attach the handset cradle to
the machine.
➀ Insert the two tabs of the cradle into the slots on the left side of
the machine as shown.
➁ Push the cradle toward the machine until it locks into place.
NOTES:
• The cradle and handset must be installed for correct operation of the set.
• To remove the cradle, push it down, pressing the latch on the bottom
of the cradle.
1.10 GETTING STARTED
Installing the Toner Cartridge
1 Open the front cover.
2 Remove the starter toner cartridge from its bag. Gently roll
the cartridge 5 or 6 times to distribute the toner evenly
inside the cartridge.
Thoroughly rolling the cartridge will assure the maximum
copies per cartridge.
NOTES:
• To prevent damage, do not expose the toner cartridge to light for
more than a few minutes. Cover it with a piece of paper, if left
exposed for more than a few minutes.
• If toner gets on your clothing, wipe it off with a dry cloth and
wash clothing in cold water. Hot water sets toner into fabric.
GETTING STARTED 1.11
1
3 Slide the toner cartridge into the machine until it locks into
place completely.
4 Close the front cover. Make sure that the cover is securely
closed.
1.12 GETTING STARTED
1
Loading Paper
You can load approximately 250 sheets.
To load a stack of Letter-sized paper:
1 Pull open the paper tray and remove it from the machine.
2 Push down on the pressure plate until it locks into place.
3 Fan the edges of the paper stack to separate the pages.
Then tap the stack on a flat surface to even it up.
GETTING STARTED 1.13
4 Insert the paper stack into the paper tray with the side you
want to print facing up.
NOTE: If you want to load a different size of paper, you need to
adjust the paper guides. For details, see page 1.15.
5 Pay attention to the paper limit mark on the left inside wall
of the tray. Paper overloading may cause paper jams.
6 Insert and slide the paper tray back into the machine.
NOTE: After you load the paper, you need to set up your machine
for the paper type and size you loaded. See page 1.33 for copying
and faxing, or page 5.7 for PC-printing.
1.14 GETTING STARTED
Changing the Paper Size in the Paper Tray
To load longer sizes of paper, such as Legal-sized paper, you
need to adjust the paper guides to extend the paper tray.
1 After pressing and unlatching the guide lock, slide the
paper length guide out completely to extend the paper tray
to its full length.
2 After inserting paper into the tray, slide in the guide until it
lightly touches the end of the paper stack.
For the paper smaller than Letter, adjust the front paper
length guide.
GETTING STARTED 1.15
1
3 Pinching the paper width guide as shown, move it toward the
stack of paper until it lightly touches the side of the stack.
NOTES:
• Do not push the paper width guide far enough to cause the
materials to warp.
• If you do not adjust the paper width guide, it may cause paper jams.
Making Connections
Plug the telephone line cord into the LINE jack and the
other end into the wall jack.
➜ To the walljack
If you want to use your machine for receiving both faxes
and voice calls, you will need to connect a telephone and/or
answering machine to your machine.
1.16 GETTING STARTED
1
NOTE: In the United Kingdom, if a three-wire type (SHUNT-wire,
older equipment) telephone or answering machine is connected to
the EXT jack on the machine, the external equipment will fail to ring
when receiving an incoming call as the machine is designed to
operate with the latest technology. To prevent this incompatibility,
use two-wire (newer equipment) telephone or answering machines.
GETTING STARTED 1.17
Connecting to your computer
(for MFP model only)
Plug the USB printer cable into the connector on the back of
the printer.
You must use a USB 1.1 compliant cable that is no more
than 3 m in length.
If you want to use a parallel printer cable, purchase only
IEEE 1284 compliant parallel cable and connect it to the
parallel connector on your machine.
Push the metal clips down to fit inside the notches on the
cable plug.
NOTES:
• You only need to connect one of the cables mentioned above. Do
not use the parallel and the USB cables at the same time.
• If you are using a USB cable, you must be running Windows 98/
Me/2000/XP.
• When using the USB connection, your machine provides two USB
modes; Fast and Slow. Fast is the default mode. Some PC users
may experience poor USB function in the default mode. If this
occurs, select the Slow mode to achieve successful results. For
details about changing the USB mode, see page 8.21.
1.18 GETTING STARTED
Turning the Machine On
1
1 Plug one end of the supplied three-pronged electrical type
cord into the AC socket on the machine and the other end
into a properly grounded AC outlet.
2 Press the power switch to turn the machine on.
➜ To the AC walljack
To view your display text in another language, see page 1.28.
WARNINGS:
• The fusing area inside the rear part of your machine becomes
hot once the machine is turned on. Be careful when you access
this area.
• Do not disassemble the machine when it is turned on as it may
give you an electric shock.
GETTING STARTED 1.19
Installing Software
About Software(for MFP model only)
You must install software using the supplied CD-ROM after you
have set up your machine and connected it to your computer.
The CD-ROM includes:
• Software
• Operating Instructions
• Adobe Acrobat Reader
The CD-ROM provides you with the following software:
Type 1200 Driver
To use your machine as a printer and scanner in Windows, you
must install the Type 1200 Driver. For information about
installing the Type 1200 Driver in Windows, see page 1.20.
Remote Control Panel
This Windows-based program is automatically installed when
you install the Type 1200 Driver. For information about using
the program, see page 4.36.
1.20 GETTING STARTED
Printer Driver Features
Your printer drivers support the following standard features:
• Paper source selection
• Paper size, orientation and media type
• number of copies
The following table lists a general overview of features
supported by your printer drivers.
Printer Driver
Feature
Win9x/Me
Win2000/XP
WinNT4.0
Toner save
Y
Y
Y
Print quality option
Y
Y
Y
Poster printing
Y
Y
Y
Multiple pages per
sheet (N-up)
Y
Y
Y
Fit to page printing
Y
Y
Y
Scale printing
Y
Y
Y
Watermark
Y
Y
Y
Overlay
Y
Y
Y
GETTING STARTED 1.21
1
Installing Software in Windows
(for MFP model only)
System Requirements
Before you begin, ensure that your system meets the minimum
requirements.
Supported Operating System
• Windows 95 OSR2
• Windows 98/Windows 98 SE
• Windows Me
• Windows NT 4 Workstation or Server with Service Pack 3
• Windows 2000 Professional or Advanced Server
• Windows XP Home edition or Professional.
Minimal Requirements
• Disk space: 120 MB for installation
• Memory: 64 MB
• CPU: Pentium II 233 or higher
• Required software: Internet Explorer 4.01
Recommended
• Disk space: 300 MB for installation
• Memory: 128 MB
• CPU: Pentium II 400 or higher
• Required software: Internet Explorer 5.5
NOTES:
• For Windows NT 4.0/2000/XP, the system administrator should
install software.
• Windows 95 versions prior to OSR2 are not recommended due to
incompatibility with OLE/COM libraries.
1.22 GETTING STARTED
Installing Software in windows
NOTES:
• Cancel the “New Hardware Found” window when your
computer boots up.
• Make sure that your machine is turned on and connected to your
computer’s parallel port or USB port before installing
software. Windows 95 and Windows NT 4.0 do not support the
USB connection.
1 Insert the supplied CD-ROM into your CD-ROM drive.
The CD-ROM should automatically run and an maintenance
window appears.
If the maintenance window does not appear, click Start and
then Run. Type X:\Setup.exe, replacing “X” with the
letter of your drive and click OK.
NOTES: If your machine is not connected to the computer, the
following window will appear.
• After connecting the machine, click Next.
• If you want to skip the connection status, click Next, and No to
the following screen. Then the installation will start and the test
page will not be printed at the end of the installation.
GETTING STARTED 1.23
1
2 Choose the installation type.
•Typical: Installs the common software for your printer,
such as printer driver, Twain driver, Remote Control Panel.
This is recommeded for most users.
•Custom: Allows you to choose the language of software
and the components you want to install. After selecting the
language and the component(s), click Next.
•View Operating Instructions: Allows you to view this
Operating Instructions. If your computer doesn’t have
Adobe Acrobat, click on this option and it will automatically
install Adobe Acrobat for you.
3 After the installation is finished, the window asking you to
print a test page appears. If you choose to print a test
page, select the check box and click Next.
4 When the test page prints out correctly, click Yes.
If not, click No to reprint it.
1.24 GETTING STARTED
5 Click Finish.
1
NOTES:
• When you want to use your machine with the parallel cable,
remove the USB cable and connect the parallel cable. Then
reinstall the printer driver; select Start → Programs → Type
1200 → Maintenance → Repair → Printer. If you have
replaced the parallel cable with the USB cable, do the same to
reinstall the driver.
• If your printer doesn’t work properly, reinstall the printer driver.
Repairing Software(for MFP model only)
Repairing is required if your installation fails or software does
not work properly.
1 You can select Start → Programs → Type 1200
→Maintenance.
Otherwise, insert the supplied CD-ROM into your CD-ROM
drive.
The CD-ROM should automatically run and an maintenance
window appears.
If the maintenance window does not appear, click Start and
then Run. Type X:\Setup.exe, replacing “X” with the
letter of your drive and click OK.
2 Click Repair.
GETTING STARTED 1.25
NOTES: If your machine is not connected to the computer, the
following window will appear.
• After connecting the machine, click Next.
• If you want to skip the connection status, click Next, and No to
the following screen. Then the installation will start and the test
page will not be printed at the end of the installation.
3 Select the components you want to reinstall and click Next.
4 After the installation is finished, the window asking you to
print a test page appears. If you choose to print a test
page, select the check box and click Next.
5 When the test page prints out correctly, click Yes.
If not, click No to reprint it.
6 When the reinstallation is done, click Finish.
1.26 GETTING STARTED
Removing Software(for MFP model only)
Uninstall is required if you are upgrading software or if your
installation fails.
1
You can select Start → Programs → Type 1200 →
Maintenance.
Otherwise, insert the supplied CD-ROM into your CD-ROM
drive.
The CD-ROM should automatically run and an maintenance
window appears.
If the maintenance window does not appear, click Start
and then Run. Type X:\Setup.exe, replacing “X” with the
letter of your drive and click OK.
2
Click Remove.
Then you will see a component list so that you can remove
any of them individually.
If you want to uninstall the printer driver, check Printer.
If you want to uninstall the Twain driver, check Twain.
If you want to uninstall the Remote Control Panel, check
Remote Control Panel.
3
After selecting items you wish to remove, click Next.
4
When your computer asks you to confirm your selection,
click Yes.
The selected driver and all of its components are removed
from your computer.
5 When the uninstallation is done, click Finish.
GETTING STARTED 1.27
1
Setting Up the Machine
System
Changing the Display Language
To change the language that displays on the display of the
control panel, follow these steps:
1 Press Menu until “Machine Setup” appears on the top line
of the display.
2 Press the scroll button (
or ) until “Language” appears
on the bottom line of the display.
3 Press Enter. The current setting appears on the bottom
line of the display.
4 Press the scroll button (
or
want appears on the display.
) until the language you
5 Press Enter to save the selection.
6 To return to Standby mode, press Clear/Stop.
1.28 GETTING STARTED
1
Setting the Machine ID
In some countries, you are required by law to indicate your fax
number on any fax you send. The Machine ID, containing your
telephone number and name or company name, will be printed
at the top of each page sent from your machine.
1 Press Menu until “Machine Setup” appears on the top line
of the display. The first available menu item, “Machine ID”
displays on the bottom line.
2 Press Enter. The display asks you to enter the fax number.
If there is a number already set, the number appears.
3 Enter your fax number using the number keypad.
NOTE: If you make a mistake while entering numbers, press the
button to delete the last digit.
4 Press Enter when the number on the display is correct. The
display asks you to enter the ID.
5 Enter your name or company name using the number
keypad.
You can enter alphanumeric characters using the number
keypad, and include special symbols by pressing the 0
button.
For details on how to use the number keypad to enter
alphanumeric characters, see page 1.30.
If you want to enter the same letter or number in
succession (e.g. SS, AA, 777), enter one digit, move the
cursor by pressing the
button and enter the next digit.
NOTE: When “Id” is printed at the top of each page you transmit,
only the first 20 digits can be printed on the pages received at the
other end.
If you want to insert a space in the name, you can also use
the
button to move the cursor to skip the position.
6 Press Enter when the name on the display is correct.
7 Press Clear/Stop to return to Standby mode.
GETTING STARTED 1.29
Entering Characters Using the Number
Keypad
As you perform various tasks, you need to enter names and
numbers. For example, when you set up your machine, you
enter your name or your company’s name and telephone
number. When you store one or two digit speed dial or group dial
numbers, you may also enter the corresponding names.
To enter alphanumeric characters:
1 When you are prompted to enter a letter,
locate the button labeled with the
character you want. Press the button
until the correct letter appears on the
display.
For example, to enter the letter O, press
6, labeled with “MNO.”
Each time you press 6, the display shows
a different letter, M, N, O and finally 6.
You can enter special characters, such as space, plus sign,
and so on. For details, see “Keypad Letters and Numbers”
on page 1.31.
2 To enter additional letters, repeat step 1.
If the next letter is printed on the same button, move the
cursor by pressing the
button and then press the button
labeled with the letter you want. The cursor moves to the
right and the next letter appears on the display.
You can enter a space by pressing the
button.
3 When you finish entering letters, press Enter.
1.30 GETTING STARTED
Keypad Letters and Numbers
Key
Assigned numbers, letters or characters
1
1
Space
2
A
B
C
2
3
D
E
F
3
4
G
H
I
4
5
J
L
5
6
M
N
O
6
7
P
Q
R
S
8
T
U
V
8
9
W
X
Y
Z
0
+
-
,
.
K
7
9
’
/
*
#
&
0
Changing Numbers or Names
If you make a mistake while entering a number or name, press
the button to delete the last digit or character. Then enter the
correct numbers or characters.
Inserting a Pause
With some telephone systems, you must dial an access code (9,
for example) and listen for a second dial tone. In such cases,
you must insert a pause in the telephone number. You can insert
a pause while you are setting up one-touch or speed dial
numbers.
To insert a pause, press Redial/Pause at the appropriate place
while entering the telephone number. A “–” appears on the
display at the corresponding location.
GETTING STARTED 1.31
1
Setting the Date and Time
The current date and time are shown on the display when your
machine is on and ready to work. All of your faxes will have the
date and time printed on them.
NOTE: If power to the machine is cut off, you need to reset the
correct time and date once the power is restored.
1 Press Menu until “Machine Setup” appears on the top line
of the display.
2 Press the scroll button (
or ) to display “Date & Time”
on the bottom line and press Enter.
3 Enter the correct time and date using the number keypad.
Month
= 01 ~ 12
Day
= 01 ~ 31
Year
= requires all four digits
Hour
= 01 ~ 12 (12-hour mode)
00 ~ 23 (24-hour mode)
Minute
= 00 ~ 59
NOTE: The date format may differ from each country.
You can also use the scroll button ( or ) to move the
cursor under the digit you want to correct and enter a new
number.
4 To select “AM” or “PM” for 12-hour format, press the
or
button or any number button.
When the cursor is not under the AM or PM indicator,
pressing the
or
button immediately moves the cursor
to the indicator.
You can change the clock mode to 24-hour format (e.g.
01:00 PM as 13:00). For details, see page 1.33.
5 Press Enter when the time and date on the display is
correct.
When you enter a wrong number, the machine beeps and
does not proceed to the next step. If this happens, just
reenter the correct number.
1.32 GETTING STARTED
Changing the Clock Mode
You can set your machine to display the current time using
either 12-hour or 24-hour format.
1 Press Menu until “Machine Setup” appears on the top line
of the display.
2 Press the scroll button (
or ) until you see “Clock Mode”
on the bottom line and press Enter.
The clock mode currently set for the machine displays.
3 Press the scroll button (
or ) to select the other mode
and then press Enter to save the selection.
4 To return to Standby mode, press Clear/Stop.
Setting the Paper Type and Size
After loading paper in the paper tray, you need to set the paper type
and size using the control panel buttons. These settings will apply
to Fax and Copy modes. For PC-printing, you need to select the
paper type and size in the application program you use.
1 Press Menu.
The display shows “Paper Setting” on the top line and the
first menu item, “Paper Type,” on the bottom line.
2 Press Enter to access the menu item.
3 Use the scroll button (
or ) to find the paper type you
are using and press Enter to save it.
button to scroll to “Paper Size” and press
Enter to access the menu item.
4 Press the
5 Press Enter when “Tray Paper” displays on the bottom line.
6 Use the scroll button (
or ) to find the paper size you
are using and press Enter to save it.
7 To return to Standby mode, press Clear/Stop.
GETTING STARTED 1.33
1
Setting Sounds
You can control the following sounds:
• Ringer: You can adjust the ringer volume.
• Key Sound: With this option set to “On,” a key tone sounds
each time any key is pressed.
• Alarm Sound: You can turn the alarm sound on or off. With
this option set to “On,” an alarm tone sounds when an error
occurs or fax communication ends.
• Speaker: You can turn on or off the sounds from the
telephone line through the speaker, such as a dial tone or a
fax tone. With this option set to “Comm.,” the speaker is on
until the remote machine answers.
You can adjust the speaker volume level using the On Hook
Dial button or the handset(for America only).
Speaker, Ringer, Key Sound and Alarm Sound
1 Press Menu until “Sound/Volume” appears on the top line
of the display.
2 Press the scroll button (
or ) to scroll through the
options. Press Enter when you see the sound option you
want.
3 Press the scroll button (
or ) to display the status or
loudness you want for the option you have selected.
For the ringer volume, you can select from “Off”, “Low”, “Med”
and “High”. Setting “Off” means that the ringer turns off. The
machine works normally even if the ringer is turned off.
4 Press Enter to save the selection.
5 If necessary, repeat steps 2 through 4.
6 To return to Standby mode, press Clear/Stop.
1.34 GETTING STARTED
Speaker Volume
To adjust the volume using the On Hook Dial button:
1 Press On Hook Dial. A dial tone sounds from the speaker.
2 Press the scroll button (
or ) until you hear the
loudness you want. The display shows the current volume
level.
3 Press Clear/Stop to save the change and return to
Standby mode.
To adjust the volume using the handset:(for America only)
1 Pick up the handset. A dial tone sounds from the earpice.
2 Press the scroll button (
or ) until you find the loudness
you want. You can select either “High” or “Low”.
3 Press Enter to save selection and replace the handset.
NOTE: You can adjust the speaker volume only when the
telephone line is connected.
GETTING STARTED 1.35
1
Using the Save Mode
Power Save Mode
Power Save mode allows your machine to reduce power
consumption when it is not in actual use. You can turn this mode
on by selecting the length of time for which the machine waits
after a job is printed before it switches to a reduced power state.
1 Press Menu until “Machine Setup” appears on top line of
the display.
2 Press the scroll button (
or ) until “Power Save”
appears on the bottom line. Press Enter.
3 Press the scroll button (
or
bottom line and press Enter.
) to display “On” on the
Selecting “Off” means that Power Save mode turns off.
4 Press the scroll button (
or
) until the time settings you
want appears.
The available options are 5, 10, 15, 30 and 45 (minutes).
5 Press Enter to save the selection.
6 To return to Standby mode, press Clear/Stop.
1.36 GETTING STARTED
2
PAPER HANDLING
This chapter introduces you to the basics of selecting
print materials and loading them into your machine.
This chapter includes:
• Selecting Print Materials
• Selecting an Output Location
• Loading Paper in the Paper Tray
• Using the Manual Feeder
Selecting Print Materials
You can print on a variety of print materials, such as plain paper,
envelopes, labels, *transparencies* and so on. Always use print
materials that meet the guidelines for use with this machine.
See “Paper Specification” on page A.5. To get the best possible
print quality, use only high-quality copier-grade paper.
* for MFP model only
When you choose print materials, consider the following:
• Desired outcome: The paper you choose should be
appropriate for your project.
• Size: You can use any size paper that fits easily within the
paper adjusters of the paper tray.
• Weight: Your machine supports paper weights as follows:
- 16 ~ 24 lbs (60 ~ 90 g/m2) bond for the paper tray
- 16 ~ 43 lbs (60 ~ 163 g/m2) bond for the manual feeder
• Brightness: Some papers are whiter than others and produce
sharper, more vibrant images.
• Surface smoothness: The smoothness of the paper affects
how crisp the printing looks on the paper.
NOTE: Using print materials that dose not conform to the
specifications listed on page A.5 may cause problems that may
require service. This service is not covered by the warranty or
service agreements.
Type, Input Sources and Capacities
Paper Type
Input Source/Capacity*
Paper Tray
Manual Feeder
Plain paper
250
1
Envelope**
-
1
Labels
-
1
Transparency films
-
1
Card stocks
-
1
* Maximum capacity may be reduced depending on the paper thickness.
** for MFP model only
2.2
PAPER HANDLING
Guidelines for Paper and Special Materials
When selecting or loading paper, envelopes, or other special
material, keep these guidelines in mind:
• Always use paper and other materials that conform with the
specifications listed under “Paper Specification” on page A.5.
• Attempting to print on damp, curled, wrinkled, or torn paper
can cause paper jams and the poor print quality.
• Use only high quality copier grade paper for the best print
quality.
• Avoid paper with embossed lettering, perforations, or a
texture that is too smooth or too rough. Paper jams may
occur.
• Store paper in its ream wrapper until you are ready to use.
Place cartons on pallets or shelves, not on the floor. Do not
place heavy objects on top of the paper, whether it is
packaged or unpackaged. Keep it away from moisture, or
other conditions that can cause it to wrinkle or curl.
• Store unused materials at temperatures between 15 oC and
30 oC (59 oF to 86 oF). The relative humidity should be
between 10 % and 70 %.
• During storage, you should use moisture-proof wrap, such as
any plastic container or bag, to prevent dust and moisture
from contaminating your paper.
• Load special paper types one sheet at a time.
• Only use materials specifically recommended for use in laser
printers.
• To prevent special materials, such as transparencies and label
sheets from sticking together, remove them as they prints
out.
• For envelopes:
- Use only well-constructed envelopes with sharp, well
creased folds.
- Do not use envelopes with clasps and snaps.
- Do not use envelopes with windows, coated lining, selfadhesive seals, or other synthetic materials.
- Do not use damaged or poorly made envelopes.
• For transparencies(for MFP model only):
- Place them on a flat surface after removing them from the
machine.
- Do not leave them in the paper tray for long periods of time.
Dust and dirt may accumulate on them resulting in spotty
printing.
PAPER HANDLING
2.3
2
- To avoid smudging caused by fingerprints, handle them and
coated paper carefully.
- To avoid fading, do not expose the printed transparencies to
prolonged sunlight.
• For labels(for MFP model only):
- Verify that their adhesive material can tolerate fusing
temperature of 200 oC (392o F) for 0.1 second.
- Make sure that there is no exposed adhesive material
between them. Exposed areas can cause labels to peel off
during printing, which can cause paper jams. Exposed
adhesive can also cause damage to machine components.
- Do not load a sheet of them through the machine more than
once. The adhesive backing is designed for one pass
through the machine.
- Do not use labels that are separating from the backing
sheet or are wrinkled, bubbled, or otherwise damaged.
• Do not use Carbonless paper and Tracing paper. They could
make smell of chemicals and damage your machine.
Selecting an Output Location
The machine has two output locations; the rear output slot (face
up) and the front output tray (face down).
To use the front output tray, make sure that the rear cover is
closed. To use the rear output slot, open the rear cover.
NOTES:
• If paper coming out of the front output tray has problems, such
as excessive curl, try printing to the rear output slot.
• To avoid paper jams, do not open or close the rear cover while
the machine is printing.
2.4
PAPER HANDLING
Printing to the Front Output Tray
(Face down)
The front output tray collects printed paper face-down in correct
order. The tray should be used for most print jobs.
2
Printing to the Rear Output Slot
(Face up)
Using the rear output slot, paper comes out of the machine face up.
Printing from the manual feeder to the rear output slot provides
the straight paper path. Using the rear output slot might
improve the output quality with the following:
• envelopes
• labels(for MFP model only)
• small custom-sized paper
• postcards
• transparencies(for MFP model only)
PAPER HANDLING
2.5
To use the rear output slot:
1 Open the rear cover by pulling it upward.
WARNING: The fusing area inside the rear part of your machine
becomes hot once the machine is turned on. Be careful when you
access this area.
2 If you do not want to use the rear output slot, close the
rear cover. The pages stack on the front output tray.
2.6
PAPER HANDLING
Loading Paper in the Paper Tray
The paper tray can hold a maximum of 250 sheets of 20 lb plain
paper. For faxing and copying, you can use A4-, Letter- or Legalsized paper only. For PC-printing, you can use many different
sizes of paper; see page A.5.
The paper level indicator on the front of the paper tray shows
the amount of paper currently left in the tray. When the tray is
empty, the indicator of the bar is lowered.
❷Paper full
Paper empty œ
To load paper, pull open the paper tray and load paper with the
print side face down.
You can load letterhead paper with the design side face down.
The top edge of the sheet with the logo should be placed at the
front side of the tray.
For details about loading paper in the paper tray, see “Loading
Paper” on page 1.13.
NOTES:
• If you experience problems with paper feed, place the paper in
the manual feeder.
• You can load up to 150 sheets of previously printed paper. The
printed side should be facing up with an uncurled edge at the top
side. If you experience problems with paper feed, turn the paper
around. Note that the print quality is not guaranteed.
PAPER HANDLING
2.7
2
Using the Manual Feeder
Use the manual feeder to print transparencies, labels, envelopes
or postcards in addition to making quick runs of paper types or
sizes that are not currently loaded in the paper tray.
Postcards, 3.5 by 5.83 in.(index) cards and other custom-sized
materials can be printed with this printer. The minimum size is
76 by 127 mm (3.0 by 5.0 in.) and the maximum size is 216 by
356 mm (8.5 by 14 in.)
Acceptable print materials are plain paper with sizes ranging
from 100 x 148 mm (3.9 x 5.8 in.) to Legal, 216 x 356 mm (8.5
x 14 in.), the largest size acceptable, and weighing between 16
lb and 32 lb.
NOTES:
• Always load only the print materials specified in the
Specifications on page A.5 to avoid paper jams and print quality
problems.
• Flatten any curl on postcards, envelopes and labels before
loading them into the manual feeder.
• When you print on 76 mm X 127 mm (3 X 5 in.) sized media with
loading into the tray, open the rear output tray.
1 Load a sheet of the print material with the print side face
up into the center of the manual feeder.
For envelopes, load a sheet with the flap side face down
and with the stamp area on the top left side.
For transparencies, hold them by the edges and avoid
touching the print side. Oils from your fingers can cause
print quality problems.
NOTE: You must open the rear output slot when you print on
transparencies. If not, they may tear while exiting the machine.
2.8
PAPER HANDLING
2 Adjust the paper guide to the width of the print material.
2
NOTE: When printing on previously printed paper from the
manual feeder, the printed side should be facing down with an
uncurled edge to the machine. If you experience problems with
paper feed, turn the paper around.
3 Open the rear cover to use the rear output slot.
4 After printing, close the rear cover.
PAPER HANDLING
2.9
Setting the Paper Type and Size for the
Manual Feeder
After loading paper in the manual feeder, you need to set the
correct paper type and size using the control panel buttons.
These settings will apply to Copy mode. For PC-printing, you
need to select the paper size in the application program you use.
To set the paper size for the manual feeder:
1 Press Menu.
The display shows “Paper Setting” on the top line and the
first item, “Paper Type,” on the bottom line.
2 Press Enter to access the menu item.
3 Use the scroll button (
or ) to find the paper type you
are using and press Enter to save it.
4 Press the
button to scroll to “Paper Size” and press
Enter to access the menu item.
5 Use the scroll button (
or ) to display “Manual Feed” on
the bottom line. Press Enter to access the menu item.
6 Use the scroll button (
or ) to find the paper size you
are using and press Enter to save it.
7 To return to Standby mode, press Clear/Stop.
2.10 PAPER HANDLING
3
COPYING
This chapter gives you step-by-step instructions for copying
documents.
This chapter includes:
• Loading Paper for Copying
• Preparing a Document
• Making a Copy
• Setting Copy Options
• Changing the Default Settings
• Setting the Time Out Option
• Collation Copying
Loading Paper for Copying
The instructions for loading print materials are the same
whether you are printing, faxing or copying. For coping, you can
use Letter-, A4-, Legal-sized print materials. For further details,
see page 1.13 for loading in the paper tray and page 2.8 for
loading in the manual feeder.
Preparing a Document
Using the ADF (Automatic Document Feeder), you can load up
to 20 documents (weight: 75 g/m2, 20 lb) for one job.
When you use the ADF:
• Do not load documents smaller than 142 x 148 mm or larger
than 216 x 356 mm.
• Do not attempt to feed the following types of documents:
- carbon-paper or carbon-backed paper
- coated paper
- onion skin or thin paper
- wrinkled or creased paper
- curled or rolled paper
- torn paper
• Remove all staples and paper clips before loading documents.
• Make sure any glue, ink or correction fluid on the paper is
completely dry before loading documents.
• Do not load documents containing different sizes or weights
of paper.
• Do not load booklet, pamphlet, transparencies or documents
having other unusual characteristics.
3.2
COPYING
Making a Copy
1 Pull the document support all the way out. Fold out the
extender, if necessary.
2 Load the documents up to 20 pages face down into the ADF.
3 Adjust the document guides to the document size.
4 Customize the copy settings including number of copies,
copy size, darkness and image by using the control panel
buttons. See “Setting Copy Options” on page 3.4. Sorts the
copy job. For example, if you make 2 copies of 3 page
documents, one complete 3 page document will print
followed by the second complete document. see page 3.8
To clear the settings, use the Clear/Stop button.
5 Press Start.
COPYING
3.3
3
Setting Copy Options
The buttons on the control panel let you make all the basic copy
options; darkness, document type, copy size and number of
copies. Set the following options for the current copy job before
pressing Start to make copies.
NOTE: If you press Clear/Stop while you set the copy options,
all of the options you have set for the current copy job will be
canceled and return to their default status. Or, they will
automatically return to their default status after the machine
completes the copy.
Darkness
If you have an original document containing faint markings and
dark images, you can adjust the brightness to make a copy that
is easier to read.
To adjust the contrust, press Darkness
. Each time you
press the button, the LED labeled with the selected mode turns on.
You can choose from the following darkness modes:
• Lighten: works well with dark print.
• Normal: works well with standard typed or printed
documents.
• Darken: works well with light print or faint pencil markings.
3.4
COPYING
Original Type
The image setting is used to improve the copy quality by
selecting the document for the current copy job.
To select the document type, press Original Type
. Each
time you press the button, the LED labeled with the selected
mode turns on.
You can choose from the following image modes:
• Text: Use for documents containing mostly text.
• Photo: Use when the originals are photographs.
NOTE: When you copy a document containing color on the
background, such as a newspaper or a catalog, you can get the
background on your copy. If you want to reduce the background,
change the Darken setting to Lighten and/or the original
Type
setting to Text.
Number of Copies
Using the No. of Copies button, you can select the number of
copies from 1 to 99.
1 Press No. of Copies.
2 Press the scroll button (
or
) until the number you want
appears on the display.
Pressing and holding the buttons allows you to quickly
increase and decreases in increments of 5.
You can enter the value using the number keypad.
3 Press Enter to save the selection.
COPYING
3.5
3
Reduced/Enlarged Copying
Using the Reduce/Enlarge button, you can reduce or enlarge
the size of a copied image from 50% to 150%.
To select from the predefined copy sizes:
1 Press Reduce/Enlarge.
The default setting appears on the bottom line of the
display.
2 Use Reduce/Enlarge or the scroll button (
or
) to find
the size setting you want.
3 Press Enter to save the selection.
To fine-tune the size of copies:
1 Press Reduce/Enlarge.
2 Press Reduce/Enlarge or the scroll button (
or ) until
“Custom:50-150%” displays on the bottom line. Press
Enter.
3 Press the scroll button (
or
want appears on the display.
) until the copy size you
Pressing and holding the buttons allows you to quickly
increase and decreases in increments of 5.
You can enter the value using the number keypad.
4 Press Enter to save the selection.
NOTE: When you make a reduced copy, black lines may appear at
the bottom of your copy.
3.6
COPYING
Changing the Default Settings
Copy options, including darkness, image, copy size and number
of copies, can be set to the most frequently used modes. When
you copy a document, the default settings are used unless they
are changed by using the corresponding buttons on the control
panel.
To create your own default settings:
1 Press Menu on the control panel until “Copy Setup”
appears on the top line of the display.
The first menu item, “Default-Change”, appears on the
bottom line.
3
2 Press Enter to access the menu item. The first setup
option, “Darkness,” appears on the bottom line.
3 Press the scroll button (
or
) to scroll through the setup
options.
4 When the option you want to set appears, press Enter to
access the option.
5 Change the setting using the scroll button (
or
) or
enter the value using the number keypad.
6 Press Enter to save the selection.
7 Repeat steps 3 through 6, as needed.
8 To return to Standby mode, press Clear/Stop.
NOTE: While you set copy options, pressing Clear/Stop cancels
the changed settings and restores their default status.
COPYING
3.7
Setting the Time Out Option
You can set the time the machine waits before it restores the
default copy settings, if you do not start copying after changing
them on the control panel.
1 Press Menu on the control panel until “Copy Setup”
appears on the top line of the display.
2 Press the scroll button (
or
) to display “Timeout” on
the bottom line.
3 Press Enter to access the menu item.
4 Press the scroll button (
or
) until the status you want
appears on the display.
You can select from 15, 30, 60 and 180 (seconds).
Selecting “Off” means that the machine does not restore
the default settings until you press Start to start copying,
or Clear/Stop to cancel.
5 Press Enter to save the selection.
6 To return to Standby mode, press Clear/Stop.
Collation Copying
The Collation copying feature is available only when you load
documents in the ADF.
1 Press Menu on the control panel until “Copy Setup”
appears on the top line of the display.
2 Press the scroll button (➛ or ❿) to display “Copy Collated”
on the bottom line.
3 Press Enter to access the menu item.
4 If you are making multiple copies and want to collate them,
press the scroll button (➛ or ❿) to set Collated Copy to
“On” and press Enter.
1
1
1
2
2
3
3
œ Collated Copy On
5 Press Start to begin copying.
3.8
COPYING
3
2
1
2
œ Collated Copy Off
3
4
FAXING
This chapter gives you information about using your
machine as a fax machine.
This chapter includes:
• Sending a Fax
• Receiving a Fax
• Automatic Dialing
• Advanced Fax Functions
• Additional Features
Sending a Fax
Changing the Fax Setup options
1 Press Menu until “Fax Setup” appears on the top line of the
display.
The first available menu item, “Ring To Answer,” displays on
the bottom line.
2 Press the scroll button (
or ) until the menu item you
want on the bottom line and press Enter.
3 Use the scroll button (
or ) to find the status or use the
number keypad to enter the value for the option you have
selected.
4 Press Enter to save the selection.
5 If necessary, repeat steps 2 through 4.
6 To return to Standby mode, press Clear/Stop.
4.2
FAXING
Available Fax Setup Options
You can use the following setup options for configuring the fax
system:
Option
Description
Ring To Answer
You can specify the number of times the machine rings, 1 to
7, before answering an incoming call.
Darkness
You can select the default darkness mode to fax your
documents lighter or darker.
• Lighten works well with dark print.
• Normal works well with standard typed or printed
documents.
• Darken works well with light print or faint pencil
markings.
Redial Term
Your machine can automatically redial a remote fax machine
when the line is busy. Intervals from 1 to 15 minutes can be
entered.
Redials
You can specify the number of redial attempts, 0 to 13. If
you enter 0, the machine will not redial.
4
MSG Confirm
You can set your machine to print a report showing whether
the transmission was successful, how many pages were
sent, and more. The available options are On, Off and OnError, which prints only when a transmission is not
successful.
Auto Report
A report with detailed information about the previous 50
communications operations, including time and dates. The
available options are On or Off.
Auto Reduction
When receiving a document as long as or longer than the
paper loaded in the paper tray, the machine can reduce the
size of the document to fit the size of paper loaded in the
machine. Select On if you want to automatically reduce an
incoming page.
With this feature set to Off, the machine cannot reduce the
document to fit onto one page, the document is divided and
printed in actual size on two or more pages.
FAXING
4.3
Option
Discard Size
Description
When receiving a document as long as longer than the
paper installed in your machine, you can set the machine to
discard any excess at the bottom of the page. If the
received page is outside the margin you set, it will print on
two sheets of paper at the actual size.
When the document is within the margin and the Auto
Reduction feature is turned on, the machine reduces the
document to fit it onto the appropriate sized paper and
discard does not occur. If the Auto Reduction feature is
turned off or fails, the data within the margin will be
discarded. Settings range from 0 to 30 mm.
Receive Code
The Receive Code allows you to initiate fax reception from
an extension phone plugged into the EXT jack on the back
of the machine. If you pick up the extension phone and hear
fax tones, enter the Receive Code. The Receive Code is
preset to 9 at the factory. Settings range from 0 to 9.
See page 4.13 for more information about using the code.
DRPD Mode
You can receive a call using the Distinctive Ring Pattern
Detection (DRPD) feature which enables a user to use a
single telephone line to answer several different telephone
numbers. In this menu, you can set the machine to
recognize the ring patterns to answer. See page 4.13
4.4
FAXING
1 Pull the document input support all the way out. Fold out
the extender, if necessary.
2 Load the documents up to 20 pages face down into the
ADF and adjust the document guides to the document size.
4
For detailed guidelines for preparing an original document,
see page 3.2.
3 Adjust the document resolution, referring to page 4.6.
FAXING
4.5
Adjusting the Document Resolution
The default document settings produce good results when
setting typical text based documents.
However, if you send documents that are of a poor quality, or
contain photographs, you can adjust the resolution to produce a
higher quality fax.
1 Press Resolution on the control panel.
2 By pressing Resolution or the scroll button (
or ), you
can choose from Standard, Fine, Super Fine and Photo.
The document types recommended for the resolution settings
are described in the following table below:
Mode
Recommended for:
Standard
Documents with normal-sized characters.
Fine
Documents containing small characters or thin
lines or documents printed using a dot-matrix
printer.
Super Fine
Documents containing extremely fine detail.
Super Fine mode is enabled only if the remote
machine also supports the Super Fine
resolution. See the notes below.
Photo
Documents containing shades of gray or
photographs.
NOTES:
• For the memory transmission, Super Fine mode is not available.
The resolution setting is automatically changed to Fine.
• When your machine is set to Super Fine resolution and the
remote fax machine does not support the Super Fine resolution,
the machine transmits using the highest resolution mode
supported by the remote fax machine.
4.6
FAXING
Sending a Fax Automatically
1 Load the document(s) face down into the ADF.
For details about loading a document, see page 4.5.
2 Adjust the document resolution to suit your fax needs. See
page 4.6.
If you need to change the darkness, see page 4.3.
3 Enter the remote fax phone number using the number
keypad.
You can use the one-touch keypad or speed or group dial
numbers. For details about storing a number, see page 4.9.
4 Press Start.
The number is dialed and then the machine begins sending
the fax when the remote fax machine is ready.
NOTE: When you want to cancel the fax job, press Clear/Stop
at any time while sending the fax.
4
FAXING
4.7
Sending a Fax Manually
1 Load the document(s) face down into the ADF.
For details about loading a document, see page 4.5.
2 Adjust the document resolution to suit your fax needs. See
page 4.6.
If you need to change the darkness, see page 4.3.
3 Press On Hook Dial or lift the handset(for America only).
You hear a dial tone.
4 Enter the remote fax machine’s fax number using the
number keypad.
You can use the one-touch keypad or speed or group dial
numbers. For details about storing a number, see page 4.9.
5 When you hear a high-pitched fax signal from the remote
fax machine, press Start.
NOTE: When you want to cancel the fax job, press Clear/Stop
at any time while sending the fax.
Redialing the Last Number
To redial the last number you dialed:
Press Redial/Pause.
If a document is loaded in the ADF, the machine automatically
begins to send.
4.8
FAXING
Confirming Transmission
When the last page of your document has been sent
successfully, the machine beeps and returns to Standby Mode.
When something goes wrong while sending your fax, an error
message appears on the display. For a listing of error messages
and their meanings, see page 8.8.
If you receive an error message, press Clear/Stop to clear the
message and try to send the document again.
You can set your machine to print a confirmation report
automatically each time sending a fax is completed. For further
details, see the MSG Confirm item on page 4.3.
Automatic Redialing
When the number you have dialed is busy or there is no answer
when you send a fax, the machine automatically redials the
number every three minutes up to seven times by the factory
default settings.
When the display shows “[Retry Redial ?],” press Enter to redial
the number without waiting. To cancel the automatic redialing,
press Clear/Stop.
To change the time interval between redials and the number of
redial attempts. See page 4.3.
FAXING
4.9
4
Receiving a Fax
About Receiving Modes
• In Fax mode, the machine answers an incoming fax call and
immediately goes into the fax reception mode.
• In Tel mode, you can receive a fax by picking up the
handset(for America only) or pressing On Hook Dial (you
can hear voice or fax tone from the remote machine) and
then pressing Start on the control panel of your machine.
You can also pick up the handset of the extension phone and
then press the remote receive code(for America only); see
page 4.13.
• In Ans/Fax mode, the answering machine answers an
incoming call, and the caller can leave a message on the
answering machine. If the fax machine senses a fax tone on
the line, the call automatically switches to Fax mode.
• In DRPD mode, you can receive a call using the Distinctive Ring
Pattern Detection (DRPD) feature. “Distinctive Ring” is a
telephone company service which enables a user to use a single
telephone line to answer several different telephone numbers.
For further details. See page 4.13
The current receiving mode displays when the machine is in
Standby mode.
When the memory is full, the receiving mode automatically
switches to Tel.
NOTES:
• To use Ans/Fax mode, connect an answering machine to the EXT
jack on the back of your machine. see page 1.16.
• If you do not want other people to view your received
documents, you can use Secure Receiving mode. In this mode,
all of the received faxes are stored in the memory. For further
details, see page 4.29.
4.10 FAXING
Loading Paper for Receiving Faxes
The instructions for loading paper in the paper tray are the same
whether you are printing, faxing, or copying, except that faxes
can only be printed on Letter-, A4- or Legal-sized plain paper.
For details about loading paper and setting the paper size in the
tray, see page 1.13 and page 1.33.
Receiving Automatically in Fax Mode
Your machine is preset to Fax mode at the factory. If you have
changed the receiving mode, take the following steps to receive
faxes automatically:
1 Press Receive Mode.
2 Press and hold Receive Mode until “Fax” displays on the
bottom line. You may have to repeat this action once or
twice, depending on the mode you’re in.
3 When you receive a fax, the machine answers the call on a
specified number of rings and automatically receives the fax.
To change the number of rings, see page 4.3.
FAXING 4.11
4
Receiving Automatically in Ans/Fax Mode
For using this mode, you must attach an answering machine to
the EXT jack on the back of your machine. See page 1.16.
1 Press Receive Mode.
2 Press and hold Receive Mode until “Ans/Fax” displays on
the bottom line. You may have to repeat this action once or
twice, depending on the mode you’re in.
3 When you receive a call, the answering machine answers.
If the caller leaves a message, the answering machine
stores the message as it would normally. If your machine
hears a fax tone on the line, it automatically starts to
receive the fax.
NOTES:
• When you have set your machine to Ans/Fax mode and your
answering machine is switched off or no answering machine is
connected to the EXT jack, your machine automatically goes into
Fax mode after a predefined number of rings.
• If your answering machine has a “user-selectable ring counter,”
set it to answer incoming calls within 1 ring.
• If you are in Tel mode, which is receiving faxes manually, when
the answering machine is connected to your machine, you must
switch off the answering machine, or the outgoing message from
the answering machine will interrupt your phone conversation.
Receiving Manually in Tel Mode
You can answer calls using the handset(for America only) or the
On Hook Dial button.
1 Press Receive Mode.
2 Press and hold Receive Mode until “Tel” displays on the
bottom line. You may have to repeat this action once or
twice, depending on the mode you’re in.
3 When you receive a fax call, pick up the handset(for
America only) or press On Hook Dial.
You can hear a fax tone or voice from the remote machine.
4 Press Start to receive the fax.
The machine begins receiving a fax and returns to Standby
Mode when the reception is completed.
4.12 FAXING
Receiving Manually Using Remote
Receive Start Code
You can receive a fax from someone you are talking to on the
extension telephone without going to the fax machine.
When you receive a call on the extension phone and hear fax
tones, press the keys 9 on the extension telephone. The
machine receives the document.
Press the buttons slowly in sequence. If you still hear the fax
tone from the remote machine, try pressing 9 once again.
9 is the remote receive code preset at the factory. The first
and the last asterisks are fixed, but you can change the middle
number to whatever you choose. For details about changing the
code, see page 4.4.
Receiving Faxes Using the DRPD Mode
“Distinctive Ring” is a telephone company service which enables
a user to use a single telephone line to answer several different
telephone numbers. The particular number someone uses to call
you on is identified by different ringing patterns, which consist
of various combinations of long and short ringing sounds. This
feature is often used by answering services who answer
telephones for many different clients and need to know which
number someone is calling in on to properly answer the phone.
Using the Distinctive Ring Pattern Detection feature, your fax
machine can “learn” the ring pattern you designate to be
answered by the FAX machine. Unless you change it, this ringing
pattern will continue to be recognised and answered as a FAX
call, and all other ringing patterns will be forwarded to the
extension telephone or answering machine plugged into the
EXT. jack. You can easily suspend or change Distinctive Ring
Pattern Detection at any time.
Before using the Distinctive Ring Pattern Detection option,
Distinctive Ring service must be installed on your telephone line
by the telephone company. To set up Distinctive Ring Pattern
Detection, you will need another telephone line at your location,
or someone available to dial your FAX number from outside.
FAXING 4.13
4
To set up the DRPD mode:
1 Press Menu until “Fax Setup” appears on the top line of the
display.
The first available menu item, “Receive Mode,” displays on
the bottom line.
2 Press the scroll button (➛ or ❿) until you see “DRPD Mode”
on the bottom line and press Enter.
3 When “Set” displays on the bottom line, press Enter.
The LCD displays ‘[Waiting Ring].”
4 Call your fax number from another telephone. It is not
necessary to place the call from a fax machine.
5 When your machine begins to ring, do not answer the call.
The machine requires several rings to learn the pattern.
When the machine completes learning, the LCD displays
“End DRPD [Setup]”.
If the DRPD setup fails, “DRPD Ring Error” appears. Press
Enter when “DRPD Mode” displays and retry from Step 3.
6 To return to Standby Mode, press Clear/Stop.
When the DRPD feature is set up, the DRPD option is available
in the Receive Mode menu. To receive faxes in the DRPD mode,
you need to set the menu to DRPD.
NOTES:
• DRPD must be set up again if you re-assign your fax number, or
connect the machine to another telephone line.
• After DRPD has been set up, call your fax number again to verify
that the machine answers with a fax tone. Then have a call
placed to a different number assigned to that same line to be
sure the call is forwarded to the extension telephone or
answering machine plugged into the EXT. jack.
Receiving Faxes in the Memory
Since your machine is a multi-tasking device, it can receive
faxes while you are making copies or printing. If you receive a
fax while you are copying or printing, your machine stores
incoming faxes in the memory. Then, as soon as you finish
copying or printing, the machine automatically prints the fax.
4.14 FAXING
Automatic Dialing
One-touch Dialing
The 20 one-touch buttons on the control panel lets you store
frequently-used fax numbers and dial a number automatically
with a touch of a button.
Storing a Number for One-touch Dialing
1 Press and hold one of the one-touch dial buttons for about
2 seconds.
The display asks you to enter the fax number. “T” signifies
that you are assigning a one-touch dial button.
If a number is already stored in the location you chose, the
display shows the number to allow you to change it. To start
over with another one-touch button, press Clear/Stop.
2 Enter the number you want to store using the number
keypad and press Enter.
To insert a pause between numbers, press Redial/Pause.
A symbol “-” appears on the display.
If you make a mistake while entering a number, press the
button and re-enter the correct number.
3 To assign a name to the number, enter the name you want.
For details about entering characters, see page 1.30.
If you do not want to assign a name, skip this step.
4 Press Enter when the name appears correctly or without
entering a name.
5 To store more numbers, press a one-touch button and
repeat steps 2 through 4.
OR
To return to Standby mode, press Clear/Stop.
FAXING 4.15
4
Sending a Fax using a One-touch Number
1 Load the document(s) face down into the ADF.
For details about loading a document, see page 4.5.
2 Adjust the document resolution to suit your fax needs. See
page 4.6.
If you need to change the darkness, see page 4.3.
3 Press the one-touch button where you stored a number.
The document scans into the memory.
4 The machine dials the fax number stored in the one-touch
dial location and the document is sent when the remote fax
machine answers.
Speed Dialing
You can store up to 80 frequently-dialed numbers in one or twodigit speed dial locations (0-79).
Storing a Number for Speed Dialing
1 Press Phone Book on the control panel.
2 Press Phone Book or the scroll button (
or ) to display
“Store&Edit” on the bottom line of the display. Press Enter.
3 Press Enter when “Speed Dials” appears on the display.
The display prompts you to enter a location number,
showing the first available number.
4 Enter a one or two-digit speed dial number between 0 and
79, using the number keypad or scroll button (
press Enter.
or
) and
If a number is already stored in the location you chose, the
display shows the number to allow you to change it. To start
over with another speed-dial number, press Upper Level.
4.16 FAXING
5 Enter the number you want to store using the number
keypad and press Enter.
To insert a pause between numbers, press Redial/Pause.
A symbol “-” appears on the display.
6 To assign a name to the number, enter the name you want.
For details about entering characters, see page 1.30.
OR
If you do not want to assign a name, skip this step.
7 Press Enter when the name appears correctly or without
entering a name.
8 To store more fax numbers, repeat steps 4 through 7.
OR
To return to Standby mode, press Clear/Stop.
Sending a Fax using a Speed Number
1 Feed the document(s) face up into the ADF.
For details about loading a document, see page 4.5.
2 Adjust the document resolution to suit your fax needs. See
page 4.6.
If you need to change the darkness, see page 4.3.
3 Enter the speed dial number.
• For a one-digit speed dial number, press and hold the
appropriate digit button.
• For a two-digit speed dial number, press the first digit
button and hold the last digit button.
The corresponding entry’s name briefly displays.
4 The document scans into the memory.
The fax number stored in the speed dial location is
automatically dialed. The document is sent when the
remote fax machine answers.
FAXING 4.17
4
Group Dialing
If you frequently send the same document to several
destinations, you can create a group of these destinations and
set them under a one or two-digit group dial location. This
enables you to use a group dial number setting to send the same
document to all the destinations in the group.
Setting a Group Dial Number
1 Press Phone Book on the control panel.
2 Press Phone Book or the scroll button (
or ) to display
“Store&Edit” on the bottom line of the display. Press Enter.
3 Press the scroll button (
or ) to display “Group Dials” on
the bottom line and press Enter.
4 Press Enter when “New” displays on the bottom line.
The display prompts you to enter a location number,
showing the first available number.
5 Enter a group number between 0 and 79 using the number
keypad or scroll button (
or
) and press Enter.
6 Press a one-touch dial button, or enter a one or two-digit
speed number you want to include in the group and press
Enter.
7 When the display confirms the number to be added to the
group, press Enter.
8 Repeat steps 6 and 7 to enter other one-touch dial or speed
dial numbers into the group.
9 Press Upper Level when you have entered all of the
numbers. The display prompts you to enter a group ID.
4.18 FAXING
10 To assign a name to the group, enter the name.
OR
If you do not want to assign a name, skip this step.
11 Press Enter when the name appears correctly or without
entering a name.
12 If you want to assign another group, press Enter and
repeat from step 5.
OR
To return to Standby mode, press Clear/Stop.
NOTE: You cannot include one group dial number in another
group dial number.
Editing Group Dial Numbers
You can delete a specific speed dial number from a selected
group or add a new number to the selected group.
1 Press Phone Book on the control panel.
2 Press Phone Book or the scroll button (
or ) to display
“Store&Edit” on the bottom line of the display. Press Enter.
3 Press the scroll button (
or ) to display “Group Dials” on
the bottom line and press Enter.
4 Press the scroll button ( or
) to display “Edit” on the
bottom line and press Enter.
5 Enter the group number you want to edit and press Enter.
6 Press a one-touch dial button to enter a speed dial number
you want to add or delete.
7 When you enter the specific number in the group, the
display shows “Delete?.”
When you enter a new number, the display shows “Add?.”
FAXING 4.19
4
8 Press Enter to add or delete the number.
9 To change the group name, press Upper Level.
10 Enter a new group name and press Enter.
11 If you want to edit another group, press Enter and repeat
from step 5.
OR
To return to Standby mode, press Clear/Stop.
Sending a Fax Using Group Dialing
(Multi-address Transmission)
You can use group dialing for Broadcasting or Delayed
transmissions.
Follow the procedure of the operation (Broadcasting
transmission; see page 4.22, Delayed transmission; see
page 4.23, Priority transmissionpage 4.25, Delayed RX Polling
transmissionpage 4.26). When you come to a step in which the
display asks you to enter the remote fax number:
• For a one-digit group number, press and hold the appropriate
digit button.
• For a two-digit group number, press the first digit button and
hold the last digit button.
You can use only one group number for one operation. Then
continue the procedure to complete the operation.
Your machine automatically scans the document loaded in the
ADF and then dials each of the numbers included in the group.
Searching for a Number in the Memory
There are two ways to search for a number in the memory. You
can either scan from A to Z sequentially, or you can search using
the first letter of the name associated with the number.
4.20 FAXING
Searching Sequentially through the Memory
1 Press Phone Book.
2 Press Enter when “Search&Dial” appears on the display.
3 Press the scroll button (
or ) to scroll through the
memory until the name and number you want to dial
display. You can search upwards or downwards through the
entire memory in alphabetical order, from A to Z.
While searching through the machine’s memory, you can
see that each entry is preceded by one of three letters; “T”
for one-touch dial, “S” for speed dial or “G” for group dial
number. These letters tell you how the number is stored.
4 When the name and/or the number you want displays,
press Start or Enter to dial.
Searching with a Particular First Letter
1 Press Phone Book.
2 Press Enter when “Search&Dial” appears on the display.
3 Press the button labeled with the letter you want to search
for. A name beginning with the letter displays.
For example, if you want to find the name “MOBILE,” press
the 6 button, which is labeled with “MNO.”
4 Press the scroll button (
or
) to display the next name.
5 When the name and/or the number you want displays,
press Start or Enter to dial.
Printing a Phone Book List
You can check your automatic dial setting by printing a Phone
Book list.
1 Press Phone Book.
2 Press Phone Book or the scroll button (
or ) until
“Print” appears on the bottom line and press Enter.
A list showing your one-touch dial, speed dial and group dial
entries prints out.
FAXING 4.21
4
Advanced Fax Functions
Sending Broadcasting Faxes
Using the Broadcasting button on the control panel, you can
use the broadcasting fax feature, which allows you to send a
document to multiple locations. Documents are automatically
stored in the memory and sent to a remote station. After
transmission, the documents are automatically erased from the
memory.
1 Load the document(s) face down into the ADF.
For details about loading a document, see page 4.5.
2 Adjust the document resolution to suit your fax needs. See
page 4.6.
If you need to change the darkness, see page 4.3.
3 Press Broadcasting on the control panel.
4 Enter the number of the remote machine using the number
keypad.
You can use one-touch keypad or speed dial or group dial
numbers. For details about storing a number, see
page 4.15.
5 Press Enter to confirm the number. The display asks you to
enter another fax number to send the document.
NOTE: The Another No. prompt does not appear if you have
added numbers for another broadcasting or delay fax job. You
must wait until the job is completed.
6 To enter more fax numbers, press 1 to select “Yes” and
repeat steps 4 and 5. You can add up to 10 destinations.
Note that you cannot use group dial numbers for another
fax number.
4.22 FAXING
7 When you finish entering fax numbers, press 2 to select
“No” at a Another No. prompt.
The document is scanned into the memory before
transmission. The display shows the memory capacity and
the number of pages being stored in the memory.
The machine begins sending the document in order of the
numbers you entered.
Sending a Delayed Fax
You can set your machine to send a fax at a later time when you
will not be present.
1 Load the document(s) face down into the ADF.
For details about loading a document, see page 4.5.
2 Adjust the document resolution to suit your fax needs. See
page 4.6.
If you need to change the darkness, see page 4.3.
3 Press Menu until “Fax Feature” appears on the top line of
the display. The first available menu item, “DelayFax,”
displays on the bottom line.
4 Press Enter.
5 Enter the number of the remote machine using the number
keypad.
You can use one-touch keypad or speed dial or group dial
numbers. For details about storing a number, see
page 4.15.
6 Press Enter to confirm the number on the display. The
display asks you to enter another fax number to send the
document.
NOTE: The Another No. prompt does not appear if you have
added numbers for another broadcasting or delay fax job. You
must wait until the job is completed.
FAXING 4.23
4
7 To enter more fax numbers, press 1 to select “Yes” and
repeat steps 4 and 5. You can add up to 10 destinations.
Note that you cannot use group dial numbers for another
fax number.
8 When you finish entering fax numbers, press 2 to select
“No” at a Another No. prompt.
The display asks you to enter a name.
9 To assign a name to the transmission, enter the name. If
not, skip this step.
For details on how to enter the name using the number
keypad, see page 1.30.
10 Press Enter.
The display shows the current time and asks you to enter
the starting time when the fax is to be sent.
11 Enter the time using the number keypad.
To select “AM” or “PM” for 12-hour format, press the
button or any number button.
or
If you set a time earlier than the current time, the
document will be sent at that time on the following day.
12 Press Enter when the starting time displays correctly.
The document is scanned into the memory before
transmission. The display shows the memory capacity and
the number of pages being stored in the memory.
The machine returns to Standby mode. The display reminds you
that you are in Standby mode and that a delayed fax is set.
NOTE: If you want to cancel the delayed transmission, see
“Canceling a Scheduled Fax” on page 4.28.
4.24 FAXING
Sending a Priority Fax
Using the Priority Fax feature, a high priority document can be
sent ahead of reserved operations. The document is scanned
into the memory and transmitted when the current operation is
finished. In addition, the priority transmission interrupts a
broadcast operation between stations (i.e., when the
transmission to station A ends, before transmission to station B
begins) or between redial attempts.
1 Load the document(s) face down into the ADF.
For details about loading a document, see page 4.5.
2 Adjust the document resolution to suit your fax needs. See
page 4.6.
If you need to change the darkness, see page 4.3.
3 Press Menu until “Fax Feature” appears on the top line of
the display.
4 Press the scroll button (
or ) to display “Priority Fax” on
the bottom line and press Enter.
5 Enter the number of the remote machine using the number
keypad.
To enter the number, you can use one-touch keypad or
speed dial or group dial numbers. For details, see page 4.15.
6 Press Enter to confirm the number. The display asks you to
enter a name.
7 To assign a name to the transmission, enter the name. If
not, skip this step.
For details on how to enter a name using the number
keypad, see page 1.30.
8 Press Enter.
The document is scanned into the memory before
transmission. The display shows the memory capacity and
the number of pages being stored in the memory.
The machine shows the number being dialed and begins
sending the document.
FAXING 4.25
4
Polling a Remote Machine
Polling is used when one fax machine requests another to send
a document. This is useful when the person with the original
document to be sent is not in the office. The person who wants
to receive the document calls the machine holding it and
requests that the document be sent. In other words, it “polls”
the machine holding the original document.
You can set the machine to automatically receive documents
from the unattended remote fax machine at any time. This
feature permits unattended polling in the evening hours when
telephone rates are lower.
NOTE: The machine must be ready for polling.
1 Press Menu until “Fax Feature” appears on the top line of
the display.
2 Press the scroll button (
or ) to display “Delay Rx Poll”
on the bottom line and press Enter.
3 Enter the number of the remote machine to be polled using
the number keypad.
To enter the number, you can use a one-touch keypad or
speed dial number. For details, see page 4.15.
4 Press Enter to confirm the number on the display. The
display asks you to enter another fax number.
NOTE: The Another No. prompt does not appear if you have
added numbers for another broadcasting or delay fax job. You
must wait until the job is completed.
5 To enter more fax numbers, press 1 to select “Yes” and
repeat steps 4 and 5. You can add up to 10 destinations.
Note that you cannot use group dial numbers for another
fax number.
6 When you finish entering fax numbers, press 2 to select
“No” at a Another No. prompt.
7 Enter the time using the number keypad.
4.26 FAXING
To select “AM” or “PM” for 12-hour format, press the
button or any number button.
or
If you set a time earlier than the current time, your
machine will poll at that time on the following day.
8 When the remote machine is secured with a 4-digit poll
code, enter the correct code and press Enter.
If not, press Enter to accept “0000” which represents no
code, or enter 0000.
9 Press Enter when the starting time displays correctly.
At the specified time, the machine will dial the numbers in
the order you entered and receive documents from the
remote machines.
Adding Documents to a Scheduled Fax
You can add documents to the delayed transmission previously
reserved in your machine’s memory.
1 Load the document(s) face down into the ADF.
For details about loading a document, see page 4.5.
2 Adjust the document resolution to suit your fax needs. See
page 4.6.
If you need to change the darkness, see page 4.3.
3 Press Menu until “Fax Feature” appears on the top line of
the display.
4 Press the scroll button (
or ) to display “Add Page” on
the bottom line and press Enter.
The display shows the last job reserved in the memory.
5 Press the scroll button (
or ) until you see the fax job to
which you want to add documents and press Enter.
FAXING 4.27
4
The machine automatically stores the documents in the
memory, and the display shows the memory capacity and
the number of pages.
After storing, the machine displays the numbers of total
pages and added pages and then returns to Standby mode.
Canceling a Scheduled Fax
1 Press Menu until “Fax Feature” appears on the top line of
the display.
2 Press the scroll button (
or ) to display “Cancel Job” and
press Enter. The display shows the last job reserved in the
memory.
3 Press the scroll button (
or ) until you see the fax job
you want to cancel, and press Enter.
4 When the display confirms your selection, press 1 to select
“Yes.” The selected job is canceled and the machine returns
to Standby mode.
To cancel your selection, press 2 to select “No.”
4.28 FAXING
Additional Features
Using Secure Receiving Mode
You may need to prevent your received faxes from being
accessed by unauthorized people. You can turn on Secure
Receiving mode to restrict printing out all of the received faxes
when the machine is unattended. In Secure Receiving mode, all
of the incoming faxes go into the memory. When the mode turns
off, any faxes stored are printed.
To turn Secure Receiving mode on:
1 Press Menu until “Advanced Fax” appears on the top line of
the display.
2 Press the scroll button (
or ) until “Secure Receive”
appears on the bottom line and press Enter.
3 Press the scroll button (
or
bottom line and press Enter.
) to display “On” on the
4 Enter a four-digit passcode you want to use and press
Enter.
NOTE: You can activate Secure Receiving mode without setting a
passcode, but cannot protect your faxes.
5 Re-enter the passcode to confirm it and press Enter.
6 To return to Standby mode, press Clear/Stop.
When a fax is received in Secure Receiving mode, your machine
stores it into the memory and displays “Secure Receive” to let
you know that there is a fax stored.
FAXING 4.29
4
To print received documents:
1 Access the Secure Receive menu by following steps 1 and 2
on page 4.29.
2 Press the scroll button (
or
bottom line and press Enter.
) to display “Print” on the
3 Enter the four-digit passcode and press Enter.
The machine prints all of the faxes stored in the memory.
To turn Secure Receiving mode off:
1 Access the Secure Receive menu by following steps 1 and 2
on page 4.29.
2 Press the scroll button (
or ) to display “Off” on the
bottom line and press Enter.
3 Enter the four-digit passcode and press Enter.
The mode is deactivated and the machine prints all of the
faxes stored in the memory.
4 To return to Standby mode, press Clear/Stop.
4.30 FAXING
Printing Reports
Your machine can print reports containing useful information.
The following reports are available:
Phone Book List
This list shows all of the numbers currently stored in the
machine’s memory as speed dial and group dial numbers.
You can print this Phone Book list using the Phone Book
button; see page 4.21.
Sent Fax Report
This report shows information of the faxes you recently sent.
Received Fax Report
This report shows information of the faxes you recently
received.
System Data List
This list shows the status of the user-selectable options. You may
print this list to confirm your changes after changing any settings.
Scheduled Job Information
This list shows the document currently stored for Delayed faxes .
The list shows the starting time and type of operation.
Message Confirmation
This report shows the fax number, the number of pages, the
elapsed time of the job, the communication mode, and the
communication results.
You can set up your machine to automatically print the message
confirmation report after each fax job. See page 4.3.
Junk Fax Number List
This list shows up to 10 fax numbers specified as the junk fax
numbers by using the Junk Fax Setup menu; see page 4.34.
FAXING 4.31
4
When the Junk Fax Barrier feature is turned on, incoming faxes
from those numbers are blocked.
This feature recognize the last 6 digits of the fax number set as
a remote fax machine’s ID.
Multi-communication Report
This report is printed automatically after sending documents
from more than one location.
Power Failure Report
This report is printed out automatically when power is restored
after a power failure, if there occurs any data loss due to the
power failure.
NOTE: The lists you have set to print out automatically don’t print
out when there is no paper loaded or a paper jam has occurred.
Printing a Report
1 Press Menu until “Reports” appears on the top line of the
display. The first available menu item, “Phone Book”
displays on the bottom line.
2 Press the scroll button (
or ) to display the report or list
you want to print on the bottom line.
• Phone Book: Phone Book list
• Sent Report: Sent fax report
• RCV Report: Received fax report
• System Data: System data list
• Scheduled Jobs: Scheduled job information
• MSG Confirm: Message confirmation
• Junk Fax List: Junk fax number list
3 Press Enter.
The selected information prints out.
4.32 FAXING
Using Advanced Fax Settings
Your machine has various user-selectable setting options for
sending or receiving faxes. These options are preset at the
factory, but you may need to change them. To find out how the
options are currently set, print the System Data list. For details
about printing the list, see page 4.31
Changing Setting Options
1 Press Menu until “Advanced Fax” appears on the top line of
the display. The first available menu item, “Send Forward,”
displays on the bottom line.
2 Press the scroll button (
or ) until you see the desired
menu item on the bottom line and press Enter.
3 When the option you want appears on the display, choose a
status by pressing the scroll button (
value using the number keypad.
or
) or enter a
4 Press Enter to save the selection.
5 You can exit from Setup mode at any time by pressing
Clear/Stop.
FAXING 4.33
4
Advanced Fax Setting Options
Option
Send Forward
Description
You can set the machine to always forward all of the
outgoing faxes to a specified destination, in addition to the
fax numbers you entered.
Select Off to turn this feature off.
Select On to turn this feature on. You can set the number
of the remote fax machine to which faxes are forwarded.
RCV Forward
You can set your machine to forward incoming faxes to
another fax number during a specified period of time.
When a fax arrives at your machine, it is stored in the
memory. Then, the machine dials the fax number that you
have specified and sends the fax.
Select Off to turn this feature off.
Select On to turn this feature on. You can set the fax
number to which faxes are forwarded. Then, you can enter
the starting time and/or the ending time. The Print Local
Copy option allows you to set the machine to print the
fax, if fax forwarding is completed without any error.
Junk Fax Setup
Using the Junk Fax Barrier feature, the system will not
accept faxes sent from remote stations of which their
numbers are stored in the memory as junk fax numbers.
This feature is useful for blocking any unwanted faxes.
Select Off to turn the feature off. Anybody can send you
a fax.
Select On to turn the feature on. You can set up to 10
fax numbers as junk fax numbers using the Set option.
This feature recognize the last 6 digits of the fax number
set as a remote fax machine’s ID. After storing numbers,
you do not receive any faxes from the registered
stations. To delete all the junk fax numbers, use the All
Delete option.
Secure Receive
You can keep your received faxes from being accessed by
unauthorized people.
For further details about setting this mode, see page 4.29.
Prefix Dial No.
4.34 FAXING
You can set a prefix dial number of up to five digits. This
number dials before any automatic dial number is started.
It is useful for accessing the PABX exchange.
Option
Stamp RCV Name
Description
This option allows the machine to automatically print the
page number, and the date and time of the reception at
the bottom of each page of a received document.
Select Off to turn this feature off.
Select On to turn this feature on.
ECM Mode (Error
Correction Mode)
Error Correction Mode helps with poor line quality and
makes sure any fax you send are sent smoothly to any
other ECM-equipped fax machine. If the line quality is
poor, it takes more time to send a fax when you are using
the ECM mode.
Select Off to turn this feature off.
Select On to turn this feature on.
4
FAXING 4.35
Using the Remote Control Panel
(for MFP model only)
Using the Remote Control Panel, you can create and edit Phone
Book entries or update the firmware program of your machine
on the desktop of your computer.
When you install software, the Remote Control Panel program is
automatically installed.
For information about installing software, see page 1.20.
To open the Remote Control Panel:
1 Start your Windows.
2 From the Start menu, select Programs.
3 Select Type 1200 and then Remote Control Panel.
The Remote Control Panel program opens.
4 The Remote Control Panel window provides the two tabs;
Phone Book and Firmware Update.
To exit, click the Exit button at the bottom of each tab.
For further details, click the Help button at the bottom of
each tab.
4.36 FAXING
The Phone Book Tab
Click the Phone Book tab to create and edit Phone Book entries.
Reads the Phone
Book entries from
the machine to the
Remote Control
Panel.
Downloads the
Phone Book entries
from the Remote
Control Panel to
the machine.
Shows Phone Book
entries
Allows you to
edit the selected
Phone Book
entry in a
separate Edit
window.
Allows you to set
up group dial
numbers. See
below.
Deletes the selected Phone Book entry.
Deletes all Phone Book entries.
When you click Group Dial, the following window opens.
Enter a name for
the group.
Shows the Phone
Book entries you
can include in the
group. After
selecting a number,
click Add to move it
to the Included
numbers list.
Shows the numbers
included in the group.
To remove a number,
select it and click
Remove.
Click to save the group dial number after
adding or removing numbers for the group.
FAXING 4.37
4
The Firmware Update Tab
Click the Firmware Update tab to update the firmware of your
machine. This feature should be used by an authorized
technician. Please consult with the purchase point.
4.38 FAXING
5
PRINTING
(for MFP model only)
This chapter explains how to print your documents in
Windows and how to use the print settings.
This chapter includes:
• Printing a Document in Windows
• Setting Paper Properties
• Setting Graphic Properties
• Printing Multiple Pages on One Sheet of the Paper
• Printing a Reduced or Enlarged Document
• Fitting Your Document to a Selected Paper Size
• Printing Posters
• Using Watermarks
• Using Overlays
• Setting Up the Locally Shared Printer
Printing a Document in Windows
The following procedure describes the general steps required for
printing from various Windows applications. The exact steps for
printing a document may vary depending on the application
program you are using. Refer to your software application’s
user’s guide for the exact printing procedure.
1 Open the document you want to print.
2 Select Print from the File menu.
The Print window opens. It may look slightly different
depending on your application.
You can select the basic print settings within the Print
window. These settings include the number of copies and
the print range.
Make sure that your
machine is selected.
œWindows 98
3 To take advantage of the printer features provided by your
machine, click Properties or Preferences in the
application’s print window and go to step 4.
If you see a Setup, Printer or Options button, click it
instead. Then click Properties on the next screen.
4 Now you see the Printer Driver Type 1200 Properties
window, which allows you to access all of information you
need when using your machine.
5.2
PRINTING (FOR MFP MODEL ONLY)
The Layout tab first displays.
The preview image
shows the sample page
with the settings you
specified.
5
If necessary, select the Orientation option.
The Orientation option allows you to select the direction in
which information is printed on a page.
• Portrait prints across the width of the page, letter style.
• Landscape prints across the length of the page,
spreadsheet style.
• If you want to turn the page upside down, select 180 from
the Rotate drop-down list.
œPortrait
œLandscape
5 From the Paper tab, select the paper source, size and type.
For further details, see page 5.7.
6 If necessary, you can set the sequence for the pages to
print from the Extra tab. Select the print order you want to
use from the Print Order drop-down list.
PRINTING (FOR MFP MODEL ONLY)
5.3
• Normal: Your machine prints from the first page to the
last page.
• Reverse All Pages: Your machine prints from the last
page to the first page.
• Print Odd Pages: Your machine prints only the odd
pages of the document.
• Print Even Pages: Your machine prints only the even
pages of the document.
7 Click other tabs on the top of the Printer Driver Type 1200
Properties window to access other features, if needed.
8 When you finish setting the properties, click OK until the
Print window displays.
9 Click OK to start printing.
The printer’s Properties window may differ, depending on your
operating system. This Operating Instructions shows the
Properties window on windows 98
Notes:
• Most Windows applications overrides the settings you specified
in the printer driver. Change all of the print settings available in
software application first, and change any remaining settings
using the printer driver.
• The settings you change remain in effect only while you are
using the current program. To make your changes permanent,
make them in the Printers folder. Follow these steps:
1. Click the Windows Start menu.
2. For Windows 95/98/Me/NT 4.0/2000, select Settings and then
Printers.
For Windows XP, select Printers and Faxes.
3. Select the Printer Driver Type 1200 printer.
4. Click the right mouse button on the printer icon and:
• For Windows 95/98/Me, select Properties.
• For Windows 2000/XP, select Printing Preferences.
• For Windows NT 4.0, select Document Default.
5. Change the settings on each tab and click OK.
5.4
PRINTING (FOR MFP MODEL ONLY)
Canceling a Print Job
There are two ways to cancel a print job:
To stop a print job from the control panel:
Press the Clear/Stop button.
Your machine finishes printing the
page that is moving through the
machine and deletes the rest of the
print job. Pressing the button cancels
only the current job. If more than one
print job is in the machine’s memory,
you need to press the button once for
each job.
5
To stop a print job from the Printers folder:
If the print job is waiting in a print queue or print spooler, such
as the Printer group in Windows, delete the job as follows:
1 Click the Windows Start menu.
2 For Windows 9x/NT4.0/2000/Me, Select Settings and then
Printers.
For Windows XP, select Printers and Faxes.
3 Double-click the Printer Driver Type 1200 icon.
4 From the Document menu:
For Windows 9x/Me, select Cancel Printing.
For Windows NT4.0/2000/XP, select Cancel.
œWindows 98
NOTE: You can access this window simply by double-clicking the
printer icon at the bottom right corner of the Windows desktop.
PRINTING (FOR MFP MODEL ONLY)
5.5
Using a Favorite Setting
The Favorites option, which is visible on each tab, allows you
to save the current properties settings for future use.
To save a Favorites item:
1 Change the settings on each tab, as needed.
2 Enter a name for the item in the Favorites input box.
3 Click Save.
To use a saved setting, select it from the Favorites drop-down list.
To delete a favorite setting item, select it from the list and click
Delete.
You can also restore the printer driver’s default settings by
selecting <Printer Default> from the list.
Using Help
Your machine has a help screen that can be activated using the
Help button in the printer’s Properties window. The help screen
gives detailed information about the printer features provided
by the printer driver.
You can also click
in the upper right hand corner, and then
click on any setting.
5.6
PRINTING (FOR MFP MODEL ONLY)
Setting Paper Properties
Use the following options for paper handling. See page 5.2 for
more information about accessing printer’s Properties.
Click the Paper tab to access many paper properties.
5
1
2
3
4
Property
Description
1 Copies
Copies allows you to choose the number of
copies to be printed. You can enter up to 999.
2 Size
Size allows you to choose the size of the paper
loaded in the tray.
If the required size is not listed in the Size box,
click Add Custom. When the Custom Page
Size window appears, set the size and click Ok.
The setting appears on the list so that you can
select it.
Enter the custom
name you want to
use.
Enter the paper
size.
PRINTING (FOR MFP MODEL ONLY)
5.7
Property
3 Source
4 Type
5.8
PRINTING (FOR MFP MODEL ONLY)
Description
Make sure that Source is set to the
corresponding paper tray.
Use the Manual Feed source when printing to
special material. You need to load one sheet at
a time into the manual feeder. See page 2.8.
If the paper source is set to Auto Select, the
machine automatically picks up print material in
the following order: the manual feeder and the
paper tray.
Make sure that Type is set to Printer
Default. If you load a different type of print
material, select the corresponding paper type.
For more information about print materials, see
Chapter 2, Paper Handling.
If you use cotton paper, set the paper type to
Thick for the best printing.
To use recycled paper, which weighs from 75g/
m2 to 90g/m2 (20lb to 24lb), or colored paper,
select Color Paper.
Setting Graphic Properties
Use the following graphic options to adjust the print quality for
your specific printing needs. See page 5.2 for more information
about accessing printer properties.
Click the Graphics tab to display the properties shown below.
5
1
2
3
Property
1 Resolution
2 Toner Save
Description
You can select the printing resolution by
choosing from 600 dpi (Normal) or 300
dpi (Draft). The higher the setting, the
sharper the printed characters and graphics.
Higher settings may increase the time it takes
to print a document.
Selecting this option extends the life of your
toner cartridge and reduces your cost per
page without a significant reduction in the
print quality.
• On: Select this option to allow the
machine to use less toner on each page.
• Off: When you do not need to save toner
to print a document, select this option.
PRINTING (FOR MFP MODEL ONLY)
5.9
Property
3 Advanced
Options
Description
You can make advanced settings by clicking
the Advanced Options button.
Darkness
Use this option to lighten or darken the
image appearance in your print.
• Normal: This setting is for normal
documents.
• Lighten: This setting is for bolder line
widths or darker grayscale images.
• Dark: This setting is for finer line width,
higher definition in graphics and lighter
grayscale images.
When the Darken Text option is checked, all
text in your document is allowed to print
darker than a normal document (Applicable
only to DBCS1 Windows such as Chinese,
Japanese and Korean).
1 DBCS stands for Double Byte Character Set.
5.10 PRINTING (FOR MFP MODEL ONLY)
Property
3 Advanced
Options
(continued)
Description
True Type Options(for Win9x/Me only)
This option determines what the driver tells
the machine about how to image the text in
your document. Select the appropriate
setting according to the status of your
document.
• Download as Bit Image: When this
option is selected, the driver downloads
the font data as bitmap images.
Documents with complicated fonts, such as
Korean or Chinese, or various types of
fonts print faster in this setting.
• Print as Graphics: When this option is
selected, the driver downloads any fonts as
graphics. When printing documents with
high graphic content and relatively few
TrueType fonts, printing performance
(speed) may be enhanced in this setting.
Print All Text Black
When the Print All Text Black option is
checked, all text in your document prints in
solid black, regardless of the color it appears
on the screen. When it is not checked,
colored text prints in shades of gray.
Printing Multiple Pages on One
Sheet of the Paper
1
2
3
4
You can select the number of pages to print on a single sheet of
paper. To print more than one page per sheet, the pages are
smaller and arranged in the order you specified on the sheet.
You can print up to 16 pages on one sheet.
1 To change the print settings from your software application,
access the printer’s Properties. See page 5.2.
2 From the Layout tab, choose Multiple Pages per Side
from the Type drop-down list.
PRINTING (FOR MFP MODEL ONLY) 5.11
5
3 Select the number of pages you want to print per sheet (1,
2, 4, 9 or 16) on the Pages per Side drop-down list.
4 Select the page order on the Page Order drop-down list, if
necessary.
Right, Then
Down
Down, Then
Right
Left, Then
Down
Down, Then
Left
Check Print Page Border to print a border around each
page on the sheet.
NOTE: Page Order and Print Page Border are enabled only
when the number of pages per side is 2, 4, 9 or 16.
5 Click the Paper tab and select the paper source, size and
type.
6 Click OK and print the document.
5.12 PRINTING (FOR MFP MODEL ONLY)
Printing a Reduced or Enlarged
Document
You can scale your print job on a page.
1 When you change the print settings from your software
application, access the printer’s Properties. See page 5.2.
2 From the Layout tab, select Reduce/Enlarge on the
Type drop-down list.
3 Enter the scaling rate in the Percentage input box.
You can also click the œor ❷ button.
4 Click the Paper tab and select the paper source, size and
type.
5 Click OK and print the document.
PRINTING (FOR MFP MODEL ONLY) 5.13
5
Fitting Your Document to a Selected
Paper Size
A
You can scale your print job to any paper size regardless of the
digital document size. This can be useful when you want to
check the fine details on a small document.
1 When you change the print settings from your software
application, access the printer’s Properties. See page 5.2.
2 From the Layout tab, select Fit to Page on the Type dropdown list.
3 Select the correct size from the Target Page drop-down
list.
4 Click the Paper tab and select the paper source and type.
5 Click OK and print the document.
0.15 inches
5.14 PRINTING (FOR MFP MODEL ONLY)
Printing Posters
You can print a single-page document onto 4, 9 or 16 sheets of
paper, for the purpose of pasting the sheets together to form
one poster-sized document.
1 When you change the print settings from your software
application, access the printer’s Properties. See page 5.2.
2 From the Layout tab, select Poster on the Type dropdown list.
3 Configure the poster option:
You can select the page layout from 2x2, 3x3 or 4x4. If
you select 2x2, the image is automatically stretched to
cover 4 physical pages.
œ2 x 2
œ3 x 3
Specify an overlap in millimeters or inches to make it easier
to reconstruct the resulting poster.
0.15 inches
PRINTING (FOR MFP MODEL ONLY) 5.15
5
4 Click the Paper tab and select the paper source, size and
type.
5 Click OK and print the document. You can complete the
poster by posting the sheets together.
Using Watermarks
The Watermark option allows you to print text over an existing
document. For example, you may want to have large gray letters
reading “DRAFT” or “CONFIDENTIAL” printed diagonally across
the first page or all of the pages of a document.
There are several predefined watermarks that come with your
machine, and they can be modified or you can add new ones to
the list.
Using an Existing Watermark
1 When you change the print settings from your software
application, access the printer’s Properties. See page 5.2.
2 Click the Extras tab and select a watermark on the
Watermark drop-down list. It appears in the preview
image window.
Preview
image
3 Click Ok and start printing.
5.16 PRINTING (FOR MFP MODEL ONLY)
Creating a Watermark
1 When you change the print settings from your software
application, access the printer’s Properties. See page 5.2.
2 Click the Extras tab and click Edit in the Watermark
section. The Edit Watermarks window appears.
5
3 Enter text message you want to print in the Watermark
Message box.
The message displays in the preview image window.
When the First Page Only box is checked, the watermark
prints on the first page only.
4 Select the watermark options.
You can select the font name, style and size and gray scale
level from the Font Attributes section and set the angle of
the watermark from the Message Angle section.
5 Click Add to add a new watermark to the list.
6 When you finish creating, click Ok and start printing.
To stop printing the watermark, select <No Watermark> on
the Watermark drop-down list.
PRINTING (FOR MFP MODEL ONLY) 5.17
Editing a Watermark
1 When you change the print settings from your software
application, access the printer properties. See page 5.2.
2 Click the Extras tab and click Edit in the Watermark
section. The Edit Watermarks window appears.
3 Select the watermark you want to edit on the Current
Watermarks list, to change the watermark message and
the options. Refer to page 5.17.
4 Click Update to save the changes.
5 Click Ok.
Deleting a Watermark
1 When you change the print settings from your software
application, access the printer’s Properties. See page 5.2.
2 From the Extras tab, click Edit in the Watermark section.
The Edit Watermarks window appears.
3 Select the watermark you want to delete on the Current
Watermarks list and click Delete.
4 When a confirming message window appears, click Yes.
5 Click Ok.
5.18 PRINTING (FOR MFP MODEL ONLY)
Using Overlays
What is an Overlay?
Dear ABC
Regards
WORLD BEST
An overlay is text and/or images stored on the computer hard
disk drive (HDD) as a special file format that can be printed on
any document. Overlays are often used to take the place of
preprinted forms and letterhead paper. Rather than using
preprinted letterhead, you can create an overlay containing the
exact same information that is currently on your letterhead. To
print a letter with your company’s letterhead, you need only tell
the machine to print the letterhead overlay on your document.
Creating a New Page Overlay
To use a page overlay, you must create a new page overlay
containing your logo or image.
1 Create or open a document containing text or an image for
WORLD BEST
use in a new page overlay. Position the items exactly as you
wish them to appear when printed as an overlay. If needed,
save the file for later use.
2 When you change the print settings from your software
application, access the printer’s Properties. See page 5.2.
3 Click the Extras tab and click Edit in the Overlay section.
PRINTING (FOR MFP MODEL ONLY) 5.19
5
4 In the Edit Overlays window, click Create Overlay.
5 In the Create Overlay window, type a name of up to eight
characters in the File name box. Select the destination
path, if necessary. (The default is C:\Formover).
6 Click Save. The name appears on the Overlay List.
7 Click Ok or Yes to finish creating.
The file is not printed out. Instead it is stored in your
computer HDD disk.
NOTE: The overlay document size must be the same as the
documents you print with the overlay. Do not create an overlay
with a watermark.
5.20 PRINTING (FOR MFP MODEL ONLY)
Using a Page Overlay
After an overlay has been created, it is ready to be printed with
your document. To print an overlay with a document:
1 Create or open the document you want to print.
2 When you change the print settings from your software
application, access the printer’s Properties. See page 5.2.
3 Click the Extras tab.
4 Select the overlay you want to print from the Overlay
drop-down list box.
5 When the overlay file you want doesn’t appear on the
Overlay List, click Edit and Load Overlay, and select the
overlay file.
If you have stored the overlay file you want to use in an
external source, you can also load the file when you access
this Load Overlay window.
PRINTING (FOR MFP MODEL ONLY) 5.21
5
After you select the file, click Open. The file appears on the
Overlay List and is available for printing. Select the overlay
from the Overlay List box.
6 If necessary, click Confirm Page Overlay When
Printing. When this box is checked, a message window
appears each time you submit a document for printing,
asking you to confirm your wish to print an overlay on your
document.
Answering Yes to the window means that the selected
overlay prints with your document. Answering No to the
window cancels overlay printing.
If this box is empty and an overlay has been selected, the
overlay will be automatically printed with your document.
7 Click OK or Yes until the printing starts.
The overlay downloads with your print job and prints on
your document.
NOTE: The resolution of the overlay document must be the same
as that of the document you will print with the overlay.
5.22 PRINTING (FOR MFP MODEL ONLY)
Deleting a Page Overlay
You can delete page overlays that you no longer use.
1 In the printer’s properties window, click the Extras tab.
2 Click Edit in the Overlay section.
3 Select the overlay you want to delete from the Overlay List
box.
5
4 Click Delete Overlay.
5 When a confirming message window appears, click Yes.
6 Click OK until you exit the Print window.
PRINTING (FOR MFP MODEL ONLY) 5.23
Setting Up the Locally Shared Printer
You can connect the machine directly to a selected computer,
which is called “host computer,” on the network. Your machine
can be shared by other users on the network through a Windows
9x, Me, 2000, XP or NT 4.0 network printer connection.
NOTE:Whether the printer is locally connected or networkconnected, you need to install the printer software on each
computer that will print documents to the printer.
In Windows 9x/Me
Setting Up the Host Computer
1 Start Windows.
2 From the Start menu, select Control Panel and
double-click on the Network icon.
3 Check the File and Print Sharing box and click OK.
4 Click Start and select Printers from Settings. Doubleclick your printer icon.
5 Select Properties in the Printer menu.
6 Click the Sharing tab and check the Shared As box. Fill in
the Share Name field and then click OK.
Setting Up the Client Computer
1 Right-click Start and select Explorer.
2 Open your network folder in the left column.
3 Right-click the shared name and select Capture Printer Port.
4 Select the port you want, check the Reconnect at log on
box and then click OK.
5.24 PRINTING (FOR MFP MODEL ONLY)
5 From the Start menu, select Settings and then Printers.
6 Double-click your printer icon.
7 From the Printer menu, select Properties.
8 From the Details tab, select the printer port and click OK.
In Windows NT 4.0/2000/XP
Setting Up the Host Computer
1 Start Windows.
2 For Windows NT 4.0/2000, from the Start menu, select
Settings and then Printers.
For Windows XP, from the Start menu, select Printers and
Faxes.
3 Double-click your printer icon.
4 From the Printer menu, select Sharing.
5 For Windows NT 4.0, check the Shared box.
For Windows 2000, check the Shared As box.
For Windows XP, check the Share this printer box.
6 For Windows NT 4.0, fill in the Share Name field and click OK.
For Windows 2000/XP, fill in the Shared Name field and click OK.
PRINTING (FOR MFP MODEL ONLY) 5.25
5
Setting Up the Client Computer
1 Right-click Start and select Explorer.
2 Open your network folder in the left column.
3 Click the shared name.
4 For Windows NT 4.0/2000, from the Start menu, select
Settings and Printers.
For Windows XP, from the Start menu, select Printers and
Faxes.
5 Double-click your printer icon.
6 From the Printer menu, select Properties.
7 Press the Ports tab and click Add Port.
8 Select Local Port and click New Port.
9 Fill in the Enter a port name field and enter the shared
name.
10 Click OK and click Close.
11 For Windows NT 4.0, click OK.
For Windows 2000/XP, click Apply and click OK.
5.26 PRINTING (FOR MFP MODEL ONLY)
6
SCANNING
(for MFP model only)
Scanning with your machine lets you turn pictures and
text into digital files on your computer. Then you can fax
or e-mail the files, display them on your web site or use
them to create projects that you can print software.
This chapter includes:
• Scanning Basics
• Scanning Process with TWAIN-enabled Software
Scanning Basics
Your machine offers a following way to begin scanning:
• From TWAIN-compliant software: You can use other software
including Adobe PhotoDeluxe and Adobe Photoshop.
NOTES:
• To scan with your machine, you must install the Type 1200
Driver.
• Scanning is done through the same LPT or USB port currently
assigned for your printer port.
Scanning Process with TWAINenabled Software
If you want to scan documents using other software, you will
need to use TWAIN-compliant software, such as Adobe
PhotoDeluxe or Adobe Photoshop. The first time you scan with
your machine, select it as your TWAIN source in the application
you use.
The basic scanning process involves a number of steps:
• Place your photograph or page in the ADF.
• Open an application, such as PhotoDeluxe or Photoshop.
• Open the TWAIN window and set the scan options.
• Scan and save your scanned image.
You need to follow the program’s instructions for acquiring an
image. Please refer to the operating instructions of the
application.
6.2
SCANNING (FOR MFP MODEL ONLY)
7
MAINTENANCE
This chapter provides information for maintaining your
machine and the toner cartridge.
This chapter includes:
• Clearing the Memory
• Adjusting Shading
• Cleaning Your Machine
• Maintaining the Toner Cartridge
Clearing the Memory
You can selectively clear information stored in your machine’s
memory.
1 Press Menu on the control panel until “Maintenance”
appears on the top line of the display.
2 Press the scroll button (
or ) until you see “Clear
Memory” on the bottom line and press Enter
The first available menu item, “Clear All Mem.” displays on
the bottom line.
3 Press the scroll button (
or
) until you see the item you
want to clear.
• Clear All Mem.: Clears all of the data stored in the
memory and resets all of your settings to the factory
default.
• Paper Setting: Restores all of the Paper Setting options to
the factory default.
• Copy Setup: Restores all of the Copy Setup options to the
factory default.
• Fax Setup: Restores all of the Fax Setup options to the
factory default.
• Fax Feature: Cancels all of the scheduled fax jobs in the
machine’s memory.
• Advanced Fax: Restores all of the Advanced Fax setting
options to the factory default.
• Sound/Volume: Resets the sound and volume settings to
the factory default.
• Machine Setup: Resets all of the system settings, such as
the machine ID, date and time, display language and
save modes, to the factory default.
• Sent Report: Clears all of records of your faxes sent.
• RCV Report: Clears all of records of your faxes received.
• Phone Book: Clears the one-touch, speed and group dial
numbers stored in the memory.
4 Press Enter. The selected memory is cleared and the
display asks you to continue clearing the next item.
5 To clear another item, press Enter and repeat steps 3 and 4
OR
To return to Standby mode, press Clear/Stop.
7.2
MAINTENANCE
Adjusting Shading
When the scan unit becomes dirty, it can alter the shading value.
If your copy has black lines or is blurred, adjust the shading
setting.
1 Load a sheet of white paper into the ADF.
2 Press Menu on the control panel until “Maintenance”
appears on the top line of the display.
3 Press the scroll button (
or ) until “Adjust Shading ”
appears on the bottom line and press Enter.
4 Press the scroll button (
or
) to select “On” and press Enter.
Your machine picks up the paper and adjusts the shading value.
Cleaning Your Machine
To maintain the print quality, follow the cleaning procedures
below each time the toner cartridge is replaced or if print quality
problems occur.
NOTES:
• While cleaning the inside of the machine, be careful not to touch
the transfer roller, located underneath the toner cartridge. Oil
from your fingers can cause print quality problems.
• Cleaning the cabinet of the machine with surfactants containing
large amounts of alcohol, solvent or other strong substances can
discolor or crack the cabinet.
• Keep the machine away from flammable liquids, gases, and
aerosols. A fire or an electric shock might occur.
Cleaning the Outside
Clean the cabinet of the machine with a soft lint-free cloth. You
can dampen the cloth slightly with water, but be careful not to
be let any water drip onto the machine or inside of it.
MAINTENANCE
7.3
7
Cleaning the Inside
During the printing process, paper, toner and dust particles can
accumulate inside the machine. This buildup can cause print
quality problems, such as toner specks or smearing. Cleaning
the inside of the machine clears or reduces these problems.
1 Turn the machine off and unplug the power cord. Wait for
the machine to cool down.
2 Open the front cover and pull the toner cartridge out,
lightly pushing it down.
3 With a dry lint-free cloth, wipe away any dust and spilled
toner from the toner cartridge area and the toner cartridge
cavity.
NOTE: To prevent damage to the toner cartridge, do not expose it to
light for more than a few minutes. Cover it with a piece of paper, if
necessary. Do not touch the black transfer roller inside the machine.
4 Reinsert the toner cartridge and close the cover.
5 Plug in the power cord and turn the machine on.
7.4
MAINTENANCE
Cleaning the Scan Unit
Keeping the scan unit clean helps ensure the best possible
copies. We suggest that you clean the scan unit at the start of
each day and during the day, as needed.
1 Slightly dampen a soft lint-free cloth or paper towel with water.
2 Open the control panel by gripping its bottom and pulling it
upward.
3 Disassemble the white roller as follows:
The right end of the white roller has a plastic bushing that
is snapped shut with small tab on it. Pull the bushing
slightly inward, then rotate the bushing until it reach a slot
(➀). Then pull the roller upward (➁).
7
MAINTENANCE
7.5
4 Wipe the roller surface with a soft cloth dampened with water.
5 Carefully wipe the scanning glass with a soft dry cloth.
If the glass is very dirty, first wipe it with a slightly
dampened cloth, and then with a dry cloth. Be very careful
not to scratch the glass surface.
6 Replace the roller by inserting the left end first followed by the
right end, then rotating the bushing until it locks into place.
7 Reconnect the support and the control panel and then close
the control panel firmly until it clicks into place.
7.6
MAINTENANCE
Maintaining the Toner Cartridge
Toner Cartridge Storage
To get the most from the toner cartridge, keep the following
guidelines in mind:
• Do not remove the toner cartridge from its package until
ready for use.
• Do not refill the toner cartridge. The machine warranty
does not cover damage caused by using a refilled
cartridge.
• Store toner cartridges in the same environment as your
machine.
• To prevent damage to the toner cartridge, do not expose it to
light for more than a few minute.
7
MAINTENANCE
7.7
Redistributing Toner
When the toner cartridge is near the end of its life, white streaks
or light print occurs. The LCD displays the warning message,
“[Toner Low].” You can temporarily reestablish the print quality
by redistributing the remaining toner in the cartridge.
1
Open the front cover.
2 Pull the toner cartridge out and gently roll the cartridge 5 or
6 times to distribute the toner evenly inside the cartridge.
NOTE: If the toner gets on your clothing, wipe it off with a dry
cloth and wash clothing in cold water. Hot water sets the toner into
fabric.
3 Reinstall the cartridge and close the front cover.
7.8
MAINTENANCE
Replacing the Toner Cartridge
When the toner eventually runs out, only blank pages print
when a print job is sent or when a fax is received. At this stage,
the toner cartridge needs to be replaced. The display on the
control panel shows the warning message, “[Toner Empty]” and
the machine stops printing.
NOTE: You can set the machine to ignore the “[Toner Empty]”
message and continue printing. See page 7.11.
1 Open the front cover.
2 Lightly pushing the used cartridge down, pull it out.
3 Unpack the new toner cartridge and gently roll it
horizontally four or five times to distribute the toner evenly
inside the cartridge.
7
Save the box and the Plastic bag for shipping.
MAINTENANCE
7.9
4 Slide the new toner cartridge in until it locks into place.
5 Close the front cover.
Setting the Notify Toner Option
If you have set the Notify Toner menu option to “On”, your
machine automatically sends a fax to your service company or
the dealer to notify them that your machine requires a new
toner cartridge when the toner cartridge needs to be replaced.
The fax number is preset by your dealer when you bought your
machine.
1 Press Menu on the control panel until “Maintenance”
appears on the top line of the display.
The first available menu item, “Clean Drum,” displays on
the bottom line.
2 Press the scroll button (
or ) to display “Notify Toner ”
on the bottom line and press Enter.
3 Press the scroll button (
or
) to change the setting.
Select “On” to enable this feature. Selecting “Off” disables
this feature.
4 Press Enter to save the selection.
7.10 MAINTENANCE
Cleaning the Drum
If there are streaks or spots on your print, the OPC drum of the
cartridge may require cleaning.
1 Before setting the cleaning procedure, make sure that
paper is loaded in the machine.
2 Press Menu on the control panel until “Maintenance”
appears on the top line of the display.
The first available menu item, “Clean Drum,” displays on
the bottom line.
3 Press Enter.
4 When the display asks you to confirm your selection, press Enter.
The machine prints a cleaning page. Toner particles on the
drum surface are affixed to the paper.
5 If the problem remains, repeat steps 1 through 4.
Ignoring the Toner Empty Message
When the toner cartridge is empty, the machine shows a
“[[Toner Empty]]” message and stops printing.
You can set the machine to ignore the message when it displays
and to continue printing the pages.
1 Press Menu until “Machine Setup” appears on the display.
2 Press the scroll button (
or ) until “Ignore Toner”
appears on the bottom line and press Enter.
3 Press the Scroll button (
or
) to select “On” or “Off.”
Select “On” to ignore the Toner Empty message.
Select “Off” to stop printing when the message appears.
This is the default setting.
4 Press Enter to save the selection.
MAINTENANCE 7.11
7
MEMO
7.12 MAINTENANCE
8
TROUBLESHOOTING
This chapter gives helpful information for what to do if you
encounter an error.
This chapter includes:
• Clearing Document Jams
• Clearing Paper Jams
• Clearing LCD Error Messages
• Solving Problems
Clearing Document Jams
When a document jams while it passes through the ADF
(Automatic Document Feeder), “[Document Jam]” appears on
the display.
Input Misfeed
1 Remove the remaining documents from the ADF.
2 Pull the jammed document gently out of the ADF.
3 Load the documents back into the ADF.
NOTE: To prevent document jams, do not use thick, thin or mixed
documents.
Exit Misfeed
1 Remove the remaining documents from the ADF.
2 Open the control panel by gripping its bottom and pulling it
upward.
8.2 TROUBLESHOOTING
3 Pull the document gently out of the ADF.
4 Close the control panel. Then load the documents back into
the ADF.
Clearing Paper Jams
When a paper jam occurs, “Paper Jam” appears on the display.
Refer to the table below to locate and clear the paper jam.
Message
[Paper Jam 0]
Open/Close Door
[Paper Jam 1]
Open/Close Door
Location of Jam
Go to
In the paper tray.
page 8.4
In the fuser area or
around the toner
cartridge.
page 8.6
In the manual feeder
[Paper Jam 2]
Check Inside
In the paper exit area
page 8.5
To avoid tearing the paper, pull the jammed paper out gently
and slowly. Follow the steps on the next pages to clear the jam.
TROUBLESHOOTING
8.3
8
In the Paper Tray
1 Open and close the front cover. The jammed paper
automatically exits the machine.
If the paper does not exit, continue to step 2.
2 Pull the paper tray open.
3 Remove the jammed paper by gently pulling it straight out.
If there is any resistance and the paper does not move
when you pull or if you cannot see the paper in this area,
skip to the fuser area around the toner cartridge. See
page 8.6.
4 Insert the paper tray into the machine until it snaps into
place.
5 Open and close the front cover to resume printing.
8.4 TROUBLESHOOTING
In the Paper Exit Area
1 Open and close the front cover. The jammed paper
automatically exits the machine.
If the paper does not exit, continue to step 2.
2 Gently pull the paper out of the front output tray. Skip to
step 6.
If there is any resistance and the paper does not move
when you pull or if you cannot see the paper in the front
output tray, continue to step 3.
3 Open the rear cover.
4 Remove the jammed paper by gently pulling it straight out.
5 Close the rear cover.
8
6 Open and close the front cover to resume printing.
TROUBLESHOOTING
8.5
In the Fuser Area or Around the Toner Cartridge
WARNING: The fuser area is hot. Take care when removing paper
from the machine.
1 Open the front cover and pull the toner cartridge out,
lightly pushing it down.
2 Remove the jammed paper by gently pulling it straight out.
3 Replace the toner cartridge and close the front cover.
Printing automatically resumes.
In the Manual Feeder
“
” appears on the display when you try to print
using the manual feeder and the machine does not detect paper,
due to no paper or improper paper loading.
The error message may also occur when the paper is not
properly fed into the machine through the manual feeder. In that
case, pull the paper out of the machine.
8.6 TROUBLESHOOTING
Tips for Avoiding Paper Jams
By selecting the correct paper types, most paper jams can be avoided.
When a paper jam occurs, follow the steps outlined in page 8.3.
• Follow the procedures on page 1.13 when you load paper.
Ensure that the adjustable guides are positioned correctly.
• Do not overload the paper tray. Ensure that the paper is
below the paper capacity mark on the inside wall of the paper
tray.
• Do not remove the paper from the tray while your machine is
printing.
• Flex, fan and straighten the paper before loading.
• Do not use creased, damp or highly curled paper.
• Do not mix paper types in the paper tray.
• Use only recommended print materials. See “Paper
Specification” on page A.5.
• Ensure that the print side of print materials is facing down in
the paper tray and facing up in the manual feeder.
• If paper jams frequently occur when you print on the A5sized paper:
- Load the paper into the tray as shown below.
- Set the page orientation to Landscape in the printer’s
Properties window. See page 5.3.
TROUBLESHOOTING
8
8.7
Clearing LCD Error Messages
Messages appears on the display to indicate the control panel to
indicate the machine’s status or errors. Refer to the following
table to understand the message’s meaning and correct the
problem, if necessary. Messages and their meanings are listed
in alphabetical order.
Display
Meaning
Suggested solutions
Your machine’s memory
is full during the machine
stores the document into
the memory.
To cancel the fax job, press the 1
button to accept “Yes.”
If you want to send the pages
were stored, press the 2 button
to accept “No.” You should send
the remaining pages later when
the memory is available.
[Comm. Error]
The machine has a
communication problem.
Ask the sender to try again.
CRU Fuse Error
The machine has a
problem with recognizing
the new toner cartridge.
Please contact a service
representative.
[Document Jam]
The loaded document has
jammed in the ADF
(Automatic Document
Feeder).
Clear the document jam. See
page 8.2.
[Door Open]
The front or rear cover is
not securely latched.
Close the cover until it locks into
place.
Group Not
Available
You have tried to select a
group location number
where only a single
location number can be
used, such as when
adding locations for a
broadcasting operation.
Just use a one-touch or speed
dial number or dial a number
manually using the number
keypad.
The remote machine does
not have the requested
feature, such as a
delayed transmission.
Reconfirm the remote machine’s
features.
Cancel ?
1:Yes 2:No
[Incompatible]
8.8 TROUBLESHOOTING
It also occurs if the
remote machine does not
have enough memory
space to complete the
operation you are
attempting.
Display
Meaning
Suggested solutions
[Jam 1] or
[No Cartridge]
The toner cartridge is not
installed.
Install the toner cartridge. See
page 1.11.
The remote person did
not answer or the line is
already engaged.
Try again after a few minutes.
[Line Busy]
[Line Error]
Your machine cannot
connect with the remote
machine or has lost
contact because of a
problem with the phone
line.
Try again. If the problem
persists, wait an hour or so for
the line to clear and try again.
You have attempted to
set up a copy or fax
operation with no
document loaded.
Load a document and try again.
There is a problem in the
fuser unit.
Unplug the power cord and plug
it back in. If the problem
persists, please contact a service
representative.
A problem has occurred
in the LSU (Laser
Scanning Unit).
Unplug the power cord and plug
it back in. If the problem
persists, please call for service.
The memory is full.
Delete unnecessary documents,
retransmit after more memory
becomes available or split the
transmission into more than one
operation.
The remote fax machine
has not answered after
several redial attempts.
Try again. Make sure that the
remote machine is operational.
The one-touch or speed
dial location you tried to
use has no number
assigned to it.
Dial the number manually using
the number keypad or assign the
number. For storing a number,
see “Automatic Dialing” on
page 4.15.
The paper tray has run
out of paper.
Load paper in the paper tray. See
page 1.13.
Load Document
Low Heat Error
Open Heat Error
[Over Heat]
[LSU Error]
Memory Full
[No Answer]
No. Not
Assigned
[No Paper]
Add Paper
Or, turn the ECM on. See
page 4.35.
TROUBLESHOOTING
8.9
8
Display
Meaning
Suggested solutions
You are doing in the Add/
Cancel operation, but
there is no jobs waiting.
Check the display to see if there
is any scheduled job. The display
should indicate them in Standby
mode, for example, Delay Fax.
[Paper Jam 0]
Open/Close Door
Paper has jammed in the
feeding area of the paper
tray.
Clear the jam. See page 8.4.
Clear the jam. See page 8.6.
[Paper Jam 1]
Open/Close Door
• Paper has jammed in
the paper exit area.
• A paper jam has
occurred in the
manual feeder or the
machine detects nonfeeding from the
manual feeder.
[Paper Jam 2]
Check Inside
Paper has jammed in the
fuser area.
Clear the jam. See page 8.5.
[Power Failure]
Power has turned off then
on and the machine’s
memory has not been
saved.
You need to start again the job
which you were trying to do
before the power failure.
[Retry Redial?]
The machine is waiting
for a specified time
interval to redial a
previously busy station.
You can press Enter to
immediately redial, or Clear/
Stop to cancel the redial
operation.
The Clear/Stop button
is pressed during a copy
or fax operation.
Try again.
[Stop Pressed]
[Toner Empty]
The toner cartridge has
run out. The machine
stops printing.
Replace with a new toner
cartridge. See page 7.9.
The toner cartridge is
almost empty.
Take out the toner cartridge and
gently shake it. By doing this,
you can temporarily reestablish
printing operations.
Operation
Not Assigned
[Toner Low]
8.10 TROUBLESHOOTING
Solving Problems
The following chart lists some conditions that may occur and the
recommended solutions. Follow the suggested solutions until
the problem is corrected. If the problem persists, please call for
service.
Paper Feeding Problems
Condition
Suggested solutions
Paper is jammed during
printing.
Clear the paper jam. See page 8.3.
Paper sticks together.
• Ensure that there is not too much paper in the paper tray.
The paper tray can hold up to 250 sheets of paper,
depending on the thickness of your paper.
• Make sure that you are using the correct type of paper. See
“Paper Specification” on page A.5.
• Remove paper from the paper tray and flex or fan the paper.
• Humid conditions may cause some paper to stick together.
Multiple sheets of paper
do not feed.
• Different types of paper may be stacked in the paper tray.
Load the paper of only one type, size and weight.
• If multiple sheets have caused a paper jam, clear the paper
jam. See page 8.3.
Paper does not feed into
the machine.
• Remove any obstructions inside the machine.
• Paper has not been loaded correctly. Remove paper from the
tray and reload it correctly.
• There is too much paper in the paper tray. Remove excess
paper from the tray.
• The paper is too thick. Use only paper that meets the
specifications required by the machine. See “Paper
Specification” on page A.5.
The paper keeps
jamming.
• There is too much paper in the paper tray. Remove excess
paper from the tray.
• An incorrect type of paper is being used. Use only paper that
meets the specifications required by the machine. See
“Paper Specification” on page A.5. If you are printing on
special materials, use the manual feeder.
• There may be debris inside the machine. Open the front
cover and remove the debris.
Transparencies stick
together in the paper
exit.
Use only the transparencies specifically designed for a laser
printer. Remove each transparency as it exits from the
machine.
Envelopes skew or fail
to feed correctly.
Ensure that the paper guides are against both sides of the
envelopes.
TROUBLESHOOTING 8.11
8
Faxing Problems
Condition
Suggested solutions
The machine is not
working, there is no
display and the buttons
are not working.
• Unplug the power cord and plug it in again.
• Ensure that there is power to the electrical receptacle.
No dial tone sounds.
• Check that the phone line is connected properly.
• Check that the phone socket in the wall is working by
plugging in another phone.
The numbers stored in
the memory do not dial
correctly.
Make sure that the numbers are stored in the memory
correctly. Print a Phone Book list, referring to page
page 4.21.
The document does not
feed into the machine.
• Make sure that the document is not wrinkled and you are
putting it in correctly. Check that the document is the
right size, not too thick or thin.
• Make sure that the control panel is firmly closed.
Faxes are not received
automatically.
• Fax mode should be selected.
• Make sure that there is paper in the tray.
• Check to see if the display shows “Memory Full.”
The machine does not
send.
• Make sure that the document is loaded in the ADF.
• “TX” should show up on the display.
• Check the other fax machine you are sending to, to see if
it can receive your fax.
The incoming fax has
blank spaces or is
received with a poorquality.
•
•
•
•
Some of the words on a
incoming fax are
stretched.
The fax machine sending you the fax had a temporary
document jam.
There are lines on the
documents you send.
Check your scan unit for marks and clean it. See
page 7.5.
The machine dials a
number, but a connection
with another fax machine
fails.
The other fax machine may be turned off, out of paper,
or cannot answer incoming calls. Speak with the other
machine operator and ask her/him to clear out the
problem.
8.12 TROUBLESHOOTING
The fax machine sending you the fax may be faulty.
A noisy phone line can cause line errors.
Check your machine by making a copy.
The toner cartridge may be empty. Replace the toner
cartridge, referring to page 7.9.
Condition
Suggested solutions
Documents are not
stored in the memory.
There may not be enough memory to store the
document. If the display shows a “Memory Full”
message, delete any documents you no longer need
from the memory and then restore the document.
Blank areas appear at
the bottom of each page
or on other pages, with a
small strip of text at the
top.
You may have chosen the wrong paper settings in the
user option setting. See page 1.33.
Copying Problems
Condition
Suggested solutions
Copies are too light or too
dark.
Use the Darknen button to darken or lighten the
background of the copies.
Smears, lines, marks or
spots appears on copies.
• If defects are on the original document, press the
Darknen button to lighten the background of your
copies.
• If no defects are on the original document, clean the
Scan unit. See page 7.5.
Copy image is skewed.
• Ensure that the original document is positioned
correctly in the ADF (Automatic Document Feeder).
• Check that the copy paper is loaded correctly.
Blank copies print out.
Ensure that the original document is face down in the
ADF.
Image rubs off the copy
easily.
• Replace the paper in the paper tray with paper from a
new package.
• In high humidity areas, do not leave paper in the
machine for the extended periods of time.
Frequent copy paper jams
occurs.
• Fan the stack of paper, then turn it over in the paper
tray. Replace the paper in the tray with a fresh supply.
Check/adjust the paper guides, if necessary.
• Ensure that the paper is the proper paper weight.
75g/m2 (20 lb) bond paper is recommended.
• Check for copy paper or pieces of copy paper
remaining in the machine after a paper jam has been
cleared.
Fewer copies from the toner
cartridge than expected
prints out.
• Your original documents may contain pictures, solids
or heavy lines. For example, they may be forms,
newsletters, books or other documents that use more
toner.
• The machine may be turned frequently on and off.
TROUBLESHOOTING 8.13
8
Printing Quality Problems
The dirty inside of the machine or improper paper loading may reduce the print
quality. See the table below to clear the problem.
Condition
Suggested solutions
Light or faded
print
If a vertical white streak or faded area appears on the page:
• The toner supply is low. You may be able to temporarily
extend the toner cartridge life. See “Redistributing Toner” on
page 7.8. If this does not improve the print quality, install a
new toner cartridge.
• The paper may not meet paper specifications; for example,
the paper is too moist or too rough. See “Paper Specification”
on page A.5.
• If the entire page is light, the print resolution setting is too
low or Toner Save mode is on. Adjust the print resolution and
turn Toner Save mode off. See page 5.9 respectively.
• A combination of faded or smeared defects may indicate that
the toner cartridge needs cleaning. See “Cleaning the Drum”
on page 7.11.
• The surface of the scan unit may be dirty. Clean the scan unit.
See page 7.5.
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Toner specs
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Dropouts
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8.14 TROUBLESHOOTING
• The paper may not meet specifications; for example, the
paper is too moist or too rough. See “Paper Specification” on
page A.5.
• The transfer roller or paper path may be dirty. Clean the
inside of your machine and the drum. See page 7.4 and
page 7.11.
If generally rounded faded areas, occur randomly on the
page:
• A single sheet of paper may be defective. Try reprinting the
job.
• The moisture content of the paper is uneven or the paper has
moist spots on its surface. Try a different brand of paper. See
“Paper Specification” on page A.5.
• The paper lot is bad. The manufacturing process can cause
some areas to reject toner. Try a different kind or brand of
paper.
• The toner cartridge may be defective. Vertical repetitive
defects on the next page.
• If these steps do not correct the problems, contact a service
representative.
Condition
Suggested solutions
Vertical lines
If black vertical streaks appear on the page:
• The drum inside the toner cartridge has probably been
scratched. Remove the toner cartridge and install a new one.
See “Replacing the Toner Cartridge” on page 7.9.
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Gray background
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Toner smear
Vertical repetitive
defects
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If the amount of background shading becomes
unacceptable:
• Change to a lighter weight pages. See “Paper Specification”
on page A.5.
• Check the machine’s environment; very dry (low humidity) or
high humi
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