Sharp | UX-B800 | User's Manual | Sharp UX-B800 User's Manual

UX-B800_TINSE4533
UX-B800
MODEL
UX-B800
FACSIMILE
FACSIMILE
OPERATION MANUAL
IMPORTANT
PLEASE KEEP THE EXTERNAL & INTERNAL PACKAGING SAFE.
PLEASE DO NOT THROW IT AWAY.
IN THE UNLIKELY EVENT OF A HARDWARE FAILURE, OUR
REPAIR CENTRE WILL ASK YOU TO PUT YOUR SHARP
FACSIMILE IN THIS BOX.
THANK YOU FOR YOUR ASSISTANCE.
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MAINS PLUG WIRING INSTRUCTIONS
This equipment is fitted with a moulded type mains plug which incorporates a detachable
fuse cover, under no circumstances should the plug be used without the fuse cover fitted.
In the unlikely event of the socket outlet in your home not being compatible with the plug
supplied, cut off the mains plug and fit an appropriate type observing the wiring code
below.
DANGER: The fuse from the cut-off plug should be removed and the plug should be
disposed of in a safe manner. Under no circumstances should the cut-off plug be
inserted into a socket outlet as a serious electric shock may occur.
If you are not sure how to do this, get help from a qualified electrician.
IMPORTANT
The wires in this mains lead are coloured in accordance with the following code:
GREEN-AND-YELLOW:
Earth
BLUE:
Neutral
BROWN:
Live
As the colours of the wires in the mains lead of this apparatus may not correspond with
the coloured markings identifying the terminals in your plug, proceed as follows:The wire
which is coloured GREEN-AND-YELLOW must be connected to the terminal in the plug
which is marked by the letter E, or by the safety earth symbol
or coloured green or
green-and-yellow.The wire which is coloured BLUE must be connected to the terminal
which is marked with the letter N or coloured black.The wire which is coloured BROWN
must be connected to the terminal which is marked with the letter L or coloured red.
This apparatus must be protected by a 13A fuse in the mains plug or distribution board.
"WARNING: THIS APPARATUS MUST BE EARTHED"
This equipment complies with the requirements of Directive 1999/5/EC.
Dieses Gerät entspricht den Anforderungen der EU-Richtlinie 1999/5/EG.
Cet appareil est conforme aux exigences de la directive 1999/5/CE.
Este aparato satisface las exigencias de las Directiva 1999/5/CE.
Quest’apparecchio è conforme ai requisiti delle direttiva 1999/5/CE.
Dit apparaat voldoet aan de eisen van de richtlijn 1999/5/EG.
Este equipamento obedece às exigências da directiva 1999/5/CE.
Η συσκευή αυτή ανταποκρίνεται στις απαιτήσεις των οδηγια 1999/5/ΕK.
Denna utrustning uppfyller kraven enligt direktiv 1999/5/EC.
Dette udstyr overholder kravene i direktiv 1999/5/EF.
Dette produktet oppfyller kravene i direktiv 1999/5/EC.
Tämä laite täyttää direktiivi 1999/5/EY.
This is a facsimile product operating in British and Irish analogue public switched telephone networks which
follow the ES203021 Standard.
The Declaration of Conformity can be viewed at the following URL address.
http://www.sharp.de/doc/UX-B800.pdf
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Table of Contents
Introduction
2
A Look at the Operation Panel
5
1. Installation
8
Unpacking Checklist. . . . . . . . . . . . . . 8
Setup . . . . . . . . . . . . . . . . . . . . . . . . . 8
Loading Paper . . . . . . . . . . . . . . . . . . 9
Connecting the Power Cord . . . . . . . 10
Installing the Print Cartridge. . . . . . . 10
Connecting the Phone Line . . . . . . . 12
Name and Fax Number . . . . . . . . . . 13
Setting the Date and Time . . . . . . . . 13
Setting the Reception Mode. . . . . . . 14
Volume Adjustment . . . . . . . . . . . . . 14
2. Scan to E-mail
Connecting the Machine . . . . . . . . .
E-mail Settings . . . . . . . . . . . . . . . . .
Storing E-mail Addresses. . . . . . . . .
Scan to E-mail Transmission . . . . . .
Network Settings . . . . . . . . . . . . . . .
3. Sending Faxes
Transmittable Documents . . . . . . . .
Loading the Document . . . . . . . . . . .
Resolution and Contrast. . . . . . . . . .
Sending a Fax: Normal Dialling . . . .
Sending a Fax: Auto Dialling . . . . . .
Batch Page Numbering . . . . . . . . . .
Sending a Fax From Memory. . . . . .
4. Receiving Faxes
15
15
17
20
22
25
26
26
26
27
28
29
34
34
35
Using AUTO Mode . . . . . . . . . . . . . . 35
Using MANUAL Mode. . . . . . . . . . . . 36
Reception to Memory . . . . . . . . . . . . 37
5. Making Copies
38
6. Special Functions
39
Broadcasting . . . . . . . . . . . . . . . . . . . 39
Caller ID (Requires Service) . . . . . . 41
Blocking Unwanted Faxes . . . . . . . . 43
Duplex Scanning. . . . . . . . . . . . . . . . 43
Fax Forward to E-mail. . . . . . . . . . . . 44
Secure Receive. . . . . . . . . . . . . . . . . 46
PBX Operations . . . . . . . . . . . . . . . . 48
7. Option Settings and Print
Settings
49
8. Printing Lists
55
Transaction Report . . . . . . . . . . . . . . 56
9. Maintenance
57
Cleaning the Machine . . . . . . . . . . . . 57
Improving Print Quality . . . . . . . . . . . 58
10. Troubleshooting
61
Problems and Solutions . . . . . . . . . . 61
Messages and Signals . . . . . . . . . . . 64
Clearing Paper Jams . . . . . . . . . . . . 67
Quick Reference Guide
68
Index
69
TEL/FAX Mode. . . . . . . . . . . . . . . . . 35
1
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Introduction
Specifications
Print cartridge yield1, 2
Replacement cartridge: SHARP UX-C80B
Ink Save mode ON: Approx. 800 A4 pages
Ink Save mode OFF: Approx. 480 A4 pages
(The initial cartridge has the same yield as the above
replacement cartridge.)
Paper tray capacity
Approx. 200 A4 sheets (60 to 80g/m2)
(At room temperature; maximum stack height should not
be higher than the line on the tray)
Recording system
Thermal inkjet
Print resolution
600 × 600 dpi
Effective printing width
203 mm max.
Scan to E-mail
Yes; requires an Internet connection and a router,
switch, or hub to connect the machine. LAN cable
(10Base-T straight-through cable) must be purchased
separately. LAN interface: 10Base-T IEEE802.3
File formats
Tiff (G4), PDF (G4)
Memory capacity2
Approx. 250 average pages
(Approx. 100 pages when Secure Receive is on)
Modem speed
14,400 bps with auto fallback to lower speeds.
Transmission time2
Approx. 6 seconds
Compatibility
ITU-T (CCITT) G3 mode
Compression scheme
MR, MH, MMR
Storable transmission
destinations
Rapid Keys: 36
A, B, C keys: 3 (e-mail only)
Speed Dial numbers: 63
Telephone function
Yes (cannot be used if power fails)
Effective scanning width
208 mm max.
1
Ink Save mode is initially turned off. To turn on Ink Save mode, see pages 49 and 53.
2
Based on Sharp Standard Chart at standard resolution, excluding time for protocol signals (i.e.,
ITU-T phase C time only).
2
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Reception modes
AUTO, MANUAL, TEL/FAX
Applicable telephone line
Analog public switched telephone network (ES203021) /
PBX
Automatic document
feeder
A4: 20 sheets max. (60 - 80 g/m2 paper; temperature:
18 - 28°C; humidity: 45 - 65% RH)
Input document size
Automatic feeding:
Width: 148 to 210 mm
Length: 140 to 297 mm
Manual feeding:
Width: 70 to 210 mm
Length: 140 to 356 mm
Scanning Resolution
Standard: 203 x 98 dpi
Fine: 203 x 196 dpi
Super fine: 203 x 391 dpi
Halftone: 203 x 196 dpi
Halftone (grayscale)
64 levels
Contrast control
Automatic/Dark selectable
Copy function
Single/Multi/Sort (99 copies/page)
Display
LCD display, 20 digits x 2 lines
Power requirements
230 V AC, 50 Hz
Power consumption
Standby: 6.0 W, Maximum: 40 W
Operating temperature
15 - 32°C
Humidity
25 - 80% RH
Dimensions
(without attachments)
Width: 380 mm
Depth: 280 mm
Height: 156 mm
Weight
(without attachments)
Approx. 4.4 kg
As a part of our policy of continuous improvement, SHARP reserves the right to make design and
specification changes for product improvement without prior notice. The performance
specification figures indicated are nominal values of production units. There may be some
deviations from these values in individual units.
3
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Important: This machine is not designed for use on a line which has call waiting, call
forwarding, or certain other special services offered by your telephone company (errors
may occur during transmission and reception of faxes).
This machine is not compatible with digital telephone systems.
Important safety information
Do not disassemble this machine or attempt any procedures not described in this
manual. Refer all servicing to qualified service personnel.
Do not install or use the machine near water, or when you are wet. For example, do not
use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet
basement, or near a swimming pool. Do not spill any liquids on the machine.
Unplug the machine from the power outlet and telephone socket and consult a
qualified service representative if any of the following situations occur:
- Liquid has been spilled into the machine or the machine has been
exposed to rain or water.
- The machine produces odors, smoke, or unusual noises.
- The power cord is frayed or damaged.
- The machine has been dropped or the housing damaged.
Do not allow anything to rest on the power cord, and do not install the machine where
people may walk on the power cord.
This machine must only be connected to a 230 V AC, 50 Hz, earthed (3-prong) outlet.
Connecting it to any other kind of outlet will damage the machine.
Never insert objects of any kind into slots or openings on the machine. This could
create a risk of fire or electric shock. If an object falls into the machine that you cannot
remove, unplug the machine and consult a qualified service representative.
Do not place this machine on an unstable cart, stand or table. The machine could be
seriously damaged if it falls.
Never install telephone wiring during a lightning storm.
Never install telephone sockets in wet locations unless the socket is specifically
designed for wet locations.
Never touch bare telephone wires or terminals unless the telephone line has been
disconnected at the network interface.
Use caution when installing or modifying telephone lines.
Avoid using a telephone (other than a cordless type) during an electrical storm. There
may be a remote risk of electric shock from lightning.
Do not use a telephone to report a gas leak in the vicinity of the leak.
The power outlet must be installed near the equipment and must be easily accessible.
4
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A Look at the Operation Panel
1
2
01
ABC
3
02
03
04
05
06
07
08
09
10
11
GHI
JKL
MNO
PQRS
TUV
WXYZ
13
14
15
16
17
18
19
20
7
COPY/HELP
FUNCTION
DEF
12
6
5
4
8
STOP
RESOLUTION/
RECEPTION MODE
21
UP
SPEED DIAL
22
23
24
25
26
27
28
29
30
31
.co.uk
Z
R
32
33/G1
34/G2
35
DEL
A
REDIAL
36
B'CAST SECURE
DUPLEX
SPEAKER
DOWN
9
10
11 12
13
14 15 16
17
18
Note: Affix the Rapid Key labels as shown above.
1 Number keys: Use to dial numbers.
8 STOP key: Press to cancel an
operation before it is completed.
2 SCAN TO E-MAIL key: Press to
send a document to an e-mail
recipient.
9 Group Keys: Multiple fax or e-mail
3 Display: This displays messages to
help you operate the machine.
4 A, B, C keys: An e-mail address
can be stored in each key for onetouch selection (p. 20).
5 RESOLUTION/RECEPTION key
When a document is in the feeder,
press to adjust the scanning
resolution (p. 27). At any other time,
press to select the reception mode
(p. 14).
6 FUNCTION key: Press this key
followed by the arrow keys to select
special functions and settings.
7 COPY/HELP key
When a document is in the feeder,
press to make a copy (p. 38). At any
other time, press to print the Help
List.
destinations can be stored in each
key for one-touch selection (p. 40).
10 Rapid Keys / letter keys: A fax
number or e-mail address can be
stored in each of these keys for onetouch selection (attach the Rapid
Key labels). When entering text, the
keys are used as letter keys.
11 BROADCAST key: Press to send to
multiple fax or e-mail destinations
(p. 39).
12 SECURE key: Press to use the fax
secure receive function (p. 46).
13 DUPLEX SCAN key: Use to scan
two-sided documents for
transmission and copying (p. 43).
14 SPEED DIAL key: Press to select a
fax or e-mail destination stored in a
2-digit Speed Dial number (pp. 20,
29).
5
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15 R key: If you are on a Flash-type
PBX, use this key to dial out (page
28).
17 START/MEMORY key: Press after
dialling to send a fax (p. 28). Press
before dialling to send a fax through
memory (p. 34). Press in the date
and time display to show the
percentage of memory currently
used.
16 SPEAKER key: Press to listen to
the line and fax tones through the
speaker when faxing (p. 28).
Note: This is not a speakerphone.
It cannot be used for speaking.
18 Arrow keys: Use to scroll through
and select settings, and to search
6 22, 32).
7
for stored destinations (pp.
Letter keys
Use these keys when the display prompts you to enter a name, e-mail address,
or other text.
1
2 3
4
5
.co.uk
DEL
B'CAST
SECURE
DUPLEX
6
1 SYMBOL key: Press to enter a
symbol (the character appearing on
the right side of each letter key).
Press again to return to normal letter
entry mode.
2 Caps Lock key: Press to enter
upper case letters. Press again to
return to lower case letter entry.
3 SHIFT key: Hold down to
temporarily change case.
4 Letter keys: Use to enter letters.
6
5
@key, .com key: Press to
conveniently enter “@” and “.com”
when entering an e-mail address.
6 DEL key: Press to delete the
character marked by the cursor.
When the cursor is to the right of a
line of text, press to backspace and
clear characters. (The cursor can be
moved by pressing
or
To delete all entered characters,
hold down until all characters are
cleared.
.)
8
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Monitoring phone conversations
When speaking through the
SPEAKER
handset, you can press
to
allow a third person to listen to the
conversation through the speaker.
(To turn off the speaker, press the
key again.)
To adjust the volume of the speaker
when monitoring a conversation,
press
or
(the volume
reverts to the lowest setting each
time the handset is replaced).
Note that the speaker cannot be
used for speaking; it is only for
listening.
To avoid feedback (a loud howling
sound), be sure to turn off the
SPEAKER
speaker (press
once again)
before you replace the handset.
7
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Unpacking Checklist
1. Installation
Unpacking Checklist
Paper Document Received
Handset
exit tray
tray
document
cord
tray Handset
Setup
Remove the packing tape
1 Open the cover (➊) and remove the
tape (➋). (Do not install the print
cartridge yet.)
2
1
Phone Print
Rapid Manual Setup
line
cartridge Key
guide
cord
labels
Extension
phone
adapter
2 Close the cover.
Points to keep in mind when
setting up
♦ Do not place the machine in direct
sunlight.
♦ Do not place the machine near
Connect the handset
heaters or air conditioners.
♦ Keep dust away from the machine.
♦ Keep the area around the machine
clear.
About condensation
If the machine is moved from a cold to a
warm place, condensation may form on
the scanning glass, preventing proper
document scanning. To remove the
condensation, turn on the power and
wait approximately two hours before
using the machine.
8
Attach the trays
Attach the received
document tray
Loading Paper
Attach the paper tray
2 Pull the paper plate forward and
insert the stack of paper into the
tray, print side up.
Attach the
document exit tray
and flip out the
extension
The stack must
not be higher
than this line
Pull the received document
tray extension all the way out
Loading Paper
Approximately 200 sheets of A4-size
paper (60 - 80 g/m2) can be loaded in
the paper tray (at room temperature;
maximum stack height should not be
higher than the line on the tray).
1 Fan the paper, and then tap the
edges against a flat surface to even
the stack.
• If paper remains in the tray, take it
out and combine it into a single stack
with the new paper.
• Printing on the reverse side of the
paper may result in poor print quality.
• Do not use paper that has already
been printed on or is curled.
• Remove received faxes and other
printed output before about 50
sheets accumulate in the received
document tray (otherwise the sheets
may scatter).
If at any time the display shows [ADD
PAPER &] / [PRESS START KEY],
check the paper tray. If the tray is
empty, add paper. If there is paper in
the tray, take it out and then reinsert it.
When finished, press
.
9
1. Installation
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Connecting the Power Cord
Connecting the Power Cord
Plug the power cord into a 230 V,
50 Hz, earthed (3-prong) AC outlet.
♦ The power outlet must be installed
near the equipment and must be
easily accessible.
Caution! Remove all packing tape
before plugging in the power cord
(see page 8), or damage to the machine
may result.
Installing the Print Cartridge
Print cartridge yield
SHARP UX-C80B replacement
cartridge
Ink Save mode OFF:
Approx. 480 A4 pages
Ink Save mode ON:
Approx. 800 A4 pages
(The initial cartridge has the same
yield as the replacement cartridge.)
♦ Ink Save mode is initially turned off.
To turn on Ink Save mode, see
pages 49 and 53.
Caution! Do not open the cover while
the machine is printing.
The display will show [CHECK
CARTRIDGE] until you install the print
cartridge.
♦ It is recommended that you install
surge protectors for the power and
telephone lines. Surge protectors can
be purchased at most telephone
specialty stores.
Note: Keep print cartridges sealed in
their packages until you are ready to
install them. It is recommended that you
do not use a cartridge that has been left
unused for a long time after opening, as
the print quality may be considerably
degraded.
♦ Make sure the machine’s power cord
is plugged in and paper is loaded in
the paper tray.
1 Open the cover (grasp the finger
grip).
10
Installing the Print Cartridge
If the display shows [PRINTER ERROR]
or [PRINTER ERROR/CHECK PAPER],
open the cover and check for jammed
paper. Remove any jammed paper (see
page 67) and close the cover.
4 Insert the new print cartridge (➊).
Close the holder (➋), making sure it
clicks into place.
2
1
2 Remove only the
tape from the new
cartridge.
• Make sure all
tape is removed.
• CAUTION!
DO NOT touch
the gold
contact area
on the
cartridge.
5 Close the cover, pressing firmly on
both front corners.
3 Make sure the cartridge holder is in
the position shown. Place your
fingers on top of the holder and
open the holder release.
Display: [CHANGE CARTRIDGE]/
[1=NEW, 2=OLD].
6 Press
(NEW) if the cartridge
you installed is new.
Display: [NEW CARTRIDGE?] /
[OK:PRESS START]
• CAUTION! DO NOT touch the gold
Press
(OLD) if the cartridge
you installed is old.
contact area or pull on the cable.
• If you are replacing the cartridge,
remove the old cartridge. If you are
going to use the old cartridge again,
place it in an air-tight container
(containers for this purpose can be
purchased at most office supply
stores).
7 Press
.
If you selected "OLD" in the
previous step, this completes the
installation procedure. (Note: If you
find that print quality is not
satisfactory, see p. 58 to align the
print cartridge.)
11
1. Installation
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Connecting the Phone Line
If you selected "NEW", the machine
will print an alignment page.
Continue with the steps below.
8 In the alignment page, locate the
line that is closest to a straight line.
Connecting the Phone Line
Insert one end of the line cord into the
socket on the back of the machine
marked TEL. LINE. Insert the other end
into a wall telephone socket.
TEL. LINE
socket
TEL.
SET
TEL.
LINE
In this example, “15” is
closest to a straight line.
9 Enter the number of the straightest
Standard wall socket
line with the number keys.
• To clear a mistake, press
10 Press
Extension phone (optional)
.
.
The machine is initially set to print
high quality images, which require
more ink. If you prefer to use less ink
and speed up drying time, change the
“INK SAVE MODE” setting to “ON”
(pp. 49 and 53).
When the resolution is set to HALF
TONE, the machine is initially set to
print at a slower printing speed to
enable higher quality images. When
using HALF TONE, if you prefer faster
printing at the expense of slightly
reduced image quality, change the
“QUALITY MODE” setting to “NO” (pp.
49 and 53).
12
If desired, you can connect an
extension phone to the machine.
Remove the seal covering the TEL.
SET socket and connect the extension
phone line to the socket using the
provided adapter.
♦ Eire: Insert the extension phone line
directly into the TEL. SET socket (do
not use the adapter).
TEL.
SET
TEL.
LINE
Name and Fax Number
Name and Fax Number
Setting the Date and Time
Enter your name and fax number.
Set the date and time.
♦ Your entered name and fax number
will be printed automatically at the top
of all fax pages you send.
1 Press
♦ The date and time will be printed
automatically at the top of all fax
pages you send. The date and time
also appear in the display.
FUNCTION
, then
until
1 Press
[ENTRY MODE] appears.
FUNCTION
, then
until
[ENTRY MODE] appears.
2 Press
.
2 Press
Display: [OWN NUMBER SET]
, then
until
[DATE&TIME SET] appears.
3 Press
.
[ENTER FAX #]
3 Press
4 Enter your fax number with the
• The currently set date appears
number keys (max. 20 digits).
• To insert a space, press
. To
enter “+”, press
.
.
Example: the 5th
[DATE 05-08-2006]
• To clear a mistake, press
to
move the cursor back to the mistake
and enter the correct number.
keys (max. 24 characters).
Example: SHARP
5 Enter a two-digit number for the
month ("01" for January, "02" for
February, "12" for December, etc.).
.
• For information on using the text
entry keys, see page 6.
.
4 Enter a two-digit number for the day
• To correct a mistake, press
6 Enter your name using the letter
7 Press
(example): [DATE 15-08-2006]
("01" to "31").
• To clear a mistake, press
5 Press
.
[DATE&TIME SET]
Example: January
[DATE 05-01-2006]
6 Enter the year (4 digits).
Example:
STOP
8 Press
to exit.
13
1. Installation
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Setting the Reception Mode
• The currently set time appears
(example): [TIME 12:19]
7 Enter a two-digit number for the
hour ("00" to "23") and a two-digit
number for the minute ("00" to "59").
Example: 9:25
To set the reception mode, make sure a
document is not loaded in the
document feeder, and then press
RESOLUTION/
RECEPTION MODE
until the desired mode
appears in the display.
For more information on receiving
faxes, see Chapter 4.
8 Press
.
[ANTI JUNK #]
Volume Adjustment
STOP
9 Press
to exit.
Speaker volume
1 Press
SPEAKER
.
Setting the Reception Mode
The machine has three modes for
receiving incoming faxes:
AUTO mode:
The machine automatically answers all
calls on two rings and begins fax
reception.
MANUAL mode:
All calls, including faxes, must be
answered by picking up the
machine's handset or an extension
phone connected to the same line.
2 Press
or
to select
HIGH, MIDDLE, or LOW.
• Press
SPEAKER
again to turn off the
speaker.
Ringer volume
1 Press
or
to select
HIGH, MIDDLE, LOW, or OFF.
SPEAKER
TEL/FAX mode:
The machine automatically answers all
calls on four rings. If the machine
detects that a call is a voice call
(including a manually dialled fax), it
makes a special ringing sound to alert
you to answer. If the machine detects
that the call is an automatically dialled
fax, it begins reception automatically.
(Make sure
has not been
pressed, the handset is not lifted,
and a document is not loaded in the
feeder.)
• The ringer will ring once at the
selected level.
2 If you selected “OFF OK ?” to turn
off the ringer, press
14
.
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The Scan to E-mail feature lets you
scan a document and directly send the
image to an e-mail recipient.
♦ This saves you the trouble of scanning
the document into a computer and
sending the scanned file using an email program.
♦ The scanned document is sent as an
Connecting the Machine
The machine is connected using an
Ethernet cable (not included). Please
purchase a straight-through (regular)
cable that supports 10Base-T.
Connect one end of the cable to the
LAN port on the machine.
attachment to an e-mail message.
The attached file can be in TIFF or
PDF format.
Requirements
To use Scan to E-mail, you must
♦ Have an Internet connection.
♦ Have a broadband router or LAN
switch/hub through which you can
connect the machine to the Internet
(the router is usually connected to a
cable modem or DSL modem).
A typical setup is shown below.
Connect the other end to a LAN port on
your router, switch, or hub.
♦ If you are uncertain which port to
connect the cable to, see the manual
for the router, switch or hub.
♦ The connections can be made with all
devices powered on.
WAN port
Internet
Cable/DSL
modem
LAN cable
LAN cable
LAN ports
(Hub/Switch)
LAN cable
Router
♦ For other questions about how the
machine should be connected,
consult your Internet service provider.
LAN cable
Note: The Scan to E-mail function is not
compatible with mail servers that
require security protection (SSL).
15
2. Scan to
E-mail
2. Scan to E-mail
Connecting the Machine
all.book Page 16 Thursday, August 10, 2006 2:22 PM
Connecting the Machine
IP address
3 Press
The machine requires an IP address to
communicate on the Internet.
If your network is set up to
automatically assign IP addresses, you
do not need to do anything; the
machine will automatically receive an
IP address when it is connected.
Automatic assignment of IP addresses
is normally performed by a DHCP
server, which may be a computer,
router, or other device on the network.
(Most routers used on home networks
contain a DHCP server.)
If your network requires that a static
(permanent) IP address be assigned to
the machine, see Network Settings on
page 25 to enter the IP address and
related information.
Checking your IP address and
the connection
To check the machine’s IP address and
verify that the machine is able to
communicate on the network, follow
these steps.
1 Press
FUNCTION
, then
until
[NETWORK SETTING] appears.
.
• If the machine has automatically
received an IP address and is able
to communicate, [IP ADDRESS/
DHCP: ON] will appear on the top
line of the display, followed by the IP
address on the bottom line. To show
the machine’s host name, press
.
• If a static IP address has been
entered in the machine and the
machine is able to communicate,
[IP ADDRESS/DHCP: OFF] will
appear on the top line of the display,
followed by the IP address on the
bottom line. To show the machine’s
host name, press
.
• If the machine was unable to
receive an IP address automatically,
or if the router locked up after the
machine received an IP address,
[IP ADDRESS/DHCP: FAIL] /
[192.168. 1 .201] will appear.
“192.168. 1 .201“ is an IP address
that is assigned to the machine for
diagnostic purposes when
connection fails (it cannot be used
for regular communication).
• If a cable has not been connected,
[CHECK CABLE] will appear.
2 Press
, then
to show
[NETWORK INFORMATION]
• If [NOW CONNECTING / CHECK
STOP
LATER] appears, press
to exit,
wait briefly, and then repeat the
procedure again.
16
all.book Page 17 Thursday, August 10, 2006 2:22 PM
If the machine is unable to
communicate...
E-mail Settings
♦ Check the Ethernet cable. Are the
Before the Scan to E-mail function can
be used, you must configure the e-mail
settings.
connections secure? Are you using
straight-through (not crossover) cable
that supports 10Base-T?
♦ There may be a problem in the router
or other device to which the machine
is connected. Try removing and then
restoring the power to the router (see
the manual for the router).
♦ If [IP ADDRESS/DHCP: FAIL]
appears, remove and then reinsert the
Ethernet cable plug, and repeat the
procedure to check the machine’s IP
address. If the same message
appears, check the device that acts as
the DHCP server on your network (try
removing and restoring the power). If
your router is your DHCP server,
make sure that DHCP is enabled in
the router settings. If your network
does not have a DHCP server, set a
static IP address as explained on
page 25.
♦ If a static IP address has been set,
make sure that the network settings
(page 25) are correct .
The e-mail settings specify your
outgoing mail server, as well as your
sender name, sender address, and
other items that appear in the e-mail
message to which scanned image files
are attached.
♦ It is easiest to configure the e-mail
settings in the machine’s Web page.
The machine’s Web page can be
accessed from any computer on the
same network as the machine.
♦ The e-mail settings can also be
configured using the machine’s
operation panel.
Note: If your Internet service provider
requires that you configure “SMTP
Authentication” or “POP before SMTP”
settings, you must use the Web page.
If you do not know your SMTP server
name or the settings that are required,
ask your Internet service provider.
17
2. Scan to
E-mail
E-mail Settings
all.book Page 18 Thursday, August 10, 2006 2:22 PM
E-mail Settings
Accessing the machine’s Web
page
Using the machine’s operation
panel to configure the settings
To access the Web page, you will need
to know the machine’s host name or IP
address (usually it is most convenient to
use the host name).
Follow the steps below to display the email settings, and then configure each
setting as explained in the table on the
next page.
To check the machine’s host name or IP
address, follow the procedure in
Checking your IP address and the
connection (page 16), or print the
Network Settings List (page 55).
Type in the host name or IP address of
the machine in the Address bar of the
Web browser on your computer.
The Web page menu will appear. Select
E-mail Setup and configure the
settings. For explanations of the
settings, click Help in the Web page
menu.
Note: If the Web page is used while the
machine is in operation (except for voice
calls using the handset), machine
operation may become unstable.
1 Press
FUNCTION
, then
until
[E-MAIL SETTING] appears.
2 Press
, then
repeatedly
until the setting that you wish to
configure appears.
3 Press
. (Note: This step is not
necessary for the “FILE FORMAT”
setting.)
4 Enter the required information for
the setting as explained in the table
on the next page.
5 After configuring the setting, the
next e-mail setting will appear in the
display. You can configure the next
STOP
setting, or press
18
to exit.
all.book Page 19 Thursday, August 10, 2006 2:22 PM
E-mail Settings
E-mail settings
♦ The sender address and SMTP server settings are required. The other settings are
optional.
♦ Use the letter keys to enter text. For information on using the letter keys, see page 6.
♦ The e-mail subject, e-mail message, and file format that you enter below are default
settings. They will be used if you do not specify these items at the time of
transmission.
Setting
Description
SENDER
NAME
Enter the sender name that will appear in the e-mail message
(max. of 50 characters). When finished, press
SENDER
ADDRESS
.
Enter your sender e-mail address (max. of 128 characters). When
finished, press
. (Note: Be sure to enter your actual e-mail
address. Return e-mail and undelivered mail reports will be sent to
this address. In addition, some SMTP servers reject outgoing email if a valid sender e-mail address is not entered.)
E-MAIL
SUBJECT
Enter a default subject (max. of 128 characters). When finished,
press
E-MAIL
MESSAGE
Enter a default message (max. of 256 characters). When finished,
press
FILE FORMAT
.
.
This sets the default format of the file that is created when you
scan a document. Press
Initial setting: TIFF
SMTP SERVER
for TIFF or
for PDF.
Enter the host name or IP address of your outgoing (SMTP) mail
server (max. of 60 characters). When finished, press
.
19
2. Scan to
E-mail
Enter the required information for each setting as explained below.
This is done in step 4 of the procedure on the previous page.
all.book Page 20 Thursday, August 10, 2006 2:22 PM
Storing E-mail Addresses
To store an e-mail address in a
Storing E-mail Addresses
Speed Dial number, press
You can store e-mail addresses in the
A, B, and C keys, in Rapid Keys, and in
Speed Dial numbers.
♦ An e-mail address stored in a Rapid
Key or the A, B, or C key is selected
by simply pressing that key. A total of
36 Rapid Keys are available.
(Note: Attach the Rapid Key labels as
shown on page 5.)
♦ An e-mail address stored in a Speed
Dial number is selected by pressing
SPEED DIAL
and entering the 2-digit Speed
Dial number. A total of 63 Speed Dial
numbers are available.
Note: Rapid Keys and Speed Dial
numbers are also used for fax (p. 29).
Storing an e-mail address
♦ E-mail addresses can also be stored
using the machine’s Web page. To
access the Web page, see page 18.
1 Press
FUNCTION
,
, then
.
2 To store an e-mail address in the A,
B, or C key, press the desired key
and go directly to Step 4.
To store an e-mail address in a
Rapid Key, press the desired Rapid
Key.
20
and enter the desired 2-digit
number (01 to 63).
• If you prefer to have the machine
suggest an available Rapid Key /
Speed Dial number at the end of the
procedure, press
.
3 Press
to select E-MAIL.
Display: [E-MAIL # MODE]
4 Enter the e-mail address with the
letter and number keys (max. of 128
characters).
• For information on using the letter
keys, see page 6.
• To clear a mistake, press
5 Press
Follow the steps below to store an email address using the machine’s
operation panel.
SPEED DIAL
.
.
6 Enter the name of the recipient
(max. 20 characters).
7 Press
.
• If you selected a Rapid Key or
Speed Dial number in Step 2, the
display will briefly show [STORED],
and then [NEW NUMBER]. Go to
Step 8.
all.book Page 21 Thursday, August 10, 2006 2:22 PM
Storing E-mail Addresses
Speed Dial number in Step 2, the
display will show the next available
Rapid Key or Speed Dial number. If
that number is acceptable, press
and go to Step 8. If not, press
the desired Rapid Key, or press the
A, B, or C key, or press
SPEED DIAL
and
enter the desired 2-digit Speed Dial
number, and go to Step 8.
8 Return to Step 2 to store another eSTOP
mail address, or press
to exit.
FUNCTION
, then
.
2 Press the key in which the address
is stored (Rapid Key or A, B, or C
key), or press
SPEED DIAL
and enter the
2-digit Speed Dial number in which
the address is stored.
(You can also press
for
• If you selected CLEAR, go to Step 8.
4 If you selected EDIT, make the
desired changes to the address.
• Press
or
to move the
cursor to the character(s) you wish to
change, and then press the
appropriate letter or number key. The
new character will replace the old
character.
• If you do not wish to change the
5 Press
To make changes to a previously stored
e-mail address, or to clear an address,
follow these steps:
,
for EDIT or
CLEAR.
address, go directly to Step 5.
Editing and clearing stored
e-mail addresses
1 Press
3 Press
or
.
6 Make the desired changes to the
name.
• If you do not wish to change the
name, go directly to Step 7.
7 Press
.
8 Return to Step 2 to edit or clear
STOP
another address, or press
exit.
to
until the name or address appears
and press
.)
Display: [1=EDIT, 2=CLEAR]
21
2. Scan to
E-mail
• If you did not select a Rapid Key or
all.book Page 22 Thursday, August 10, 2006 2:22 PM
Scan to E-mail Transmission
Scan to E-mail Transmission
Follow the steps below to send a
document to an e-mail recipient.
♦ The document will be sent as an
attachment to an e-mail message.
• If desired, press
1 Flip up the feeder cover (➊) and
adjust the document guides to the
width of your document (➋).
to set the
resolution and contrast (see p. 27).
3 Enter the destination e-mail address
using one of the following methods:
• Press
♦ You can specify the recipient by
directly entering an e-mail address, or
by selecting an address that has been
stored as explained in the previous
section.
RESOLUTION/
RECEPTION MODE
, press
, and enter the address with the
letter and number keys (p. 6). When
finished, press
.
• If the address has been stored in the
A, B, or C key, press the key.
• If the address has been stored in a
Rapid Key, press the Rapid Key.
• If the address has been stored in a
2
Speed Dial number, press
SPEED DIAL
and enter the Speed Dial number.
1
• To search for a stored address, press
2 Insert the document face down with
the top edge going in first.
Up to 20 A4-size sheets can be
placed in the feeder at once.
• For more information on loading the
document, see page 26.
(this eliminates
stored fax numbers from the search),
press
or
until the name
or address appears, and press
.
Note: If [CHECK E-MAIL SETTING]
appears, your SMTP server or
sender address has not been
entered in the e-mail settings (p. 17).
22
all.book Page 23 Thursday, August 10, 2006 2:22 PM
Scan to E-mail Transmission
4 If you need to select or change any
of the e-mail options, press
• FILE NAME: Enter a name for the
• To exit the e-mail options, press
and go to Step 7.
When finished, press
.
(If a file name is not entered, the
name “UXB800-yymmddhhmmss”,
where “yymmddhhmmss” is the year,
month, day, hour, minute, and
second the file was created, is
automatically assigned.)
6 When you have finished configuring
the e-mail options, press
5 Press
or
until the
desired option appears, and press
(
. (If the display
shows [PRESS START TO SCAN],
it is not necessary to press
.)
is not necessary for the
FILE FORMAT setting). Change the
option as explained below (use the
letter keys to enter text and
to delete text; p. 6).
• E-MAIL SUBJECT: Enter a subject
(max. 128 characters). When
finished, press
.
7 Press
to begin transmission.
Note: The recipient may have security
settings in their e-mail program or virus
protection software that prevent the file
attachment from being received or
opened. In this case, ask the recipient
to try changing the settings.
• E-MAIL MESSAGE: Enter a
message (max. 256 characters).
When finished, press
• FILE FORMAT: Press
.
for TIFF
or
for PDF. (Make sure the
recipient has an image viewer that
can show images in the selected
format.)
Sending a message only
You can also send a short e-mail
message without including a
document. Perform Steps 3 through 7
of the above procedure (enter the
message in Step 5). After Step 7,
[SEND W/O DOCUMENT?] /
[1=YES,2=NO,W/T DOC.]
will appear. Press
to select
“YES”. The message will be sent.
23
2. Scan to
E-mail
scanned file (max. 40 characters).
and follow Steps
5 and 6 below. (Note that settings
selected here are temporary. To
make permanent changes, see p.
17.)
If you do not wish to change the email options, go directly to Step 7.
all.book Page 24 Thursday, August 10, 2006 2:22 PM
Scan to E-mail Transmission
Error messages
If transmission is not successful
because the machine is unable to
connect to your mail server, one of the
following error messages will appear.
[CONNECTION ERROR]
This appears when communication
does not take place correctly on your
local network, usually due to a problem
with the cable connections. Make sure
that the cable ends are securely
inserted in the LAN ports. Make sure
that the correct cable is being used and
that the cable is good. Make sure that
your router or hub is powered on.
[SERVER ERROR]
This appears when the machine cannot
connect to your mail server or there is
no response from the mail server.
Make sure the SMTP server setting is
correct (p. 19). If you have configured
“SMTP Authentication” settings or
“POP before SMTP” settings in the
machine’s Web pages, make sure
these settings are correct (p. 17).
[SERVER NOT FOUND] / [SMTP]
This appears when an incorrect host
name is entered for your SMTP server.
Check the SMTP server setting (p. 19).
[SERVER ERROR] / [SMTP-AUTH]
This appears when your SMTP server
requires SMTP authentication and the
SMTP authentication user name or
password entered in the machine’s
Web page is not correct (p. 17).
24
[SERVER NOT FOUND] / [DHCP]
This appears when the machine is
unable to automatically obtain an IP
address. Restart your router or other
device that acts as your DHCP server.
[CABLE DISCONNECTED]
This may appear below any of the
above messages. Check the same
items as in [CONNECTION ERROR]
above.
If an undelivered mail report is sent
to inform you that your e-mail
message was not successfully
delivered, the report will be sent to
the sender address entered in the email settings (page 17).
all.book Page 25 Thursday, August 10, 2006 2:22 PM
Network Settings
If your network requires that you assign
a static (permanent) IP address to the
machine, follow the steps below to
disable DHCP (automatic IP address
assigment) and configure the network
settings.
• Consult your network administrator
for the information that must be
entered. After DHCP is disabled, the
settings that must be configured
appear in the following order (these
settings only appear when DHCP is
set to NO):
IP ADDRESS
SUBNET MASK
DEFAULT GATEWAY
DNS (PRIMARY)
DNS (SECONDARY)
1 Press
FUNCTION
, then
until
[NETWORK SETTING] appears.
2 Press
twice.
[DHCP] will appear.
• If you make a mistake, press
to move the cursor to the mistake
and enter the correct number.
6 When finished entering the number,
press
.
7 The next setting will appear in the
display. Repeat Steps 4 through 6 to
configure the next setting, or press
STOP
to exit.
Initializing the network settings
If you need to return the network
settings to their initial state, follow the
steps below.
• Initializing the settings enables
3 Press
for NO (the machine
will not obtain an IP address
automatically).
• [IP ADDRESS] will appear.
(If you wish to configure a different
setting, press
segment of the number (the
segments are separated by periods).
If a segment does not have 3 digits,
enter zeros as needed.
Example: IP address = 192.168.1.2
You must enter: 192.168.001.002
or
.)
DHCP and clears the IP address
and related settings.
1 Press
FUNCTION
, then
until
[NETWORK SETTING] appears.
2 Press
twice, then
to
show [INITIALIZE SETTINGS].
4 Press
.
3 Press
twice.
5 Press the number keys to enter the
required number.
25
2. Scan to
E-mail
• Three digits must be entered in each
Network Settings
all.book Page 26 Thursday, August 10, 2006 2:22 PM
Transmittable Documents
3. Sending Faxes
Transmittable Documents
Minimum document size/weight
Loading up to 20 sheets at once:
148 x 140 mm
52 g/m2
Loading 1 sheet at a time:
70 x 140 mm
52 g/m2
Maximum document size/weight
Loading up to 20 sheets at once:
A4 (210 x 297 mm)
80 g/m2
Loading 1 sheet at a time:
210 x 356 mm
157 g/m2
The maximum scanning width is
208 mm, and the top and bottom 4 mm
of a document cannot be scanned.
Other restrictions
♦ The scanner cannot recognise yellow,
greenish yellow, or light blue ink.
♦ Remove all clips, staples, and pins
before loading documents in the
feeder (these will damage the
machine).
have a slick, coated surface should be
photocopied, and the copy loaded in
the feeder.
♦ Documents that are curled or have a
wave-like pattern must be flattened.
Loading the Document
Up to 20 A4-size sheets can be placed
in the feeder at once (18 - 28°C, 45% 65% RH humidity). (If the sheets do not
feed or double feeds occur, reduce the
number of sheets.) The sheets will feed
automatically starting from the bottom
sheet.
♦ To send or copy more than the
maximum number of sheets, place
the additional sheets gently in the
feeder just before the last sheet is
scanned. Do not force the sheets in,
as this may cause double-feeding or
jamming.
♦ For large or thick sheets that must be
loaded one at a time, insert each
sheet into the feeder as the previous
sheet is being scanned. Insert gently
to avoid double-feeding.
1 Flip up the feeder cover (➊) and
adjust the document guides to the
width of your document (➋).
♦ Ink, glue, or correcting fluid on a
document must be dry before
scanning.
♦ Documents which are taped, torn,
smaller than the minimum size,
carbon backed, easily smudged, or
26
2
1
all.book Page 27 Thursday, August 10, 2006 2:22 PM
Resolution and Contrast
2 Place the document face down with
the top edge going in first, and
insert it all the way into the feeder.
Make sure that the roller draws the
document in.
Resolution and Contrast
You can adjust the resolution and
contrast before sending a document.
♦ The default resolution setting is
♦ Adjust the settings each time you
don't want to use the default settings.
• Display: [READY TO SEND] .
3 Adjust the resolution and/or contrast
settings (p. 27), and then dial the
receiving machine (p. 28).
Removing a document from the
feeder
1 Open the cover (➊) and remove the
document (➋).
Note: The resolution and contrast
settings are only effective for sending;
not for receiving.
Resolution settings
STANDARD Use STANDARD for
ordinary documents.
This provides the fastest
transmission.
FINE
• Caution: Attempting to remove a
document without opening the cover
may damage the feeder mechanism.
2
Use FINE for documents
containing small letters
or fine drawings.
SUPER FINE Use SUPER FINE for
documents containing
very small letters or very
fine drawings.
1
HALF TONE Use HALF TONE for
photographs and
illustrations. The original
will be reproduced in 64
shades of gray.
2 Close the cover, pressing down
firmly on both front corners.
Contrast settings
AUTO
Use AUTO for normal
documents.
DARK
Use DARK for faint
documents.
27
3. Sending
Faxes
STANDARD. The default contrast
setting is AUTO.
all.book Page 28 Thursday, August 10, 2006 2:22 PM
Sending a Fax: Normal Dialling
1 Load the document(s).
• The resolution/contrast cannot be
adjusted unless the document is
loaded.
2 Press
RESOLUTION/
RECEPTION MODE
one or more times
until the desired resolution and
contrast settings appear in the
display.
• The first time you move through the
list of resolution settings, the contrast
setting AUTO will appear next to
each resolution setting. The second
time you move through the list, the
contrast setting DARK will appear.
Note: In order to transmit in SUPER
FINE resolution, the receiving machine
must also have that resolution. If not,
your machine will automatically step
down to FINE.
If you prefer to use FINE for the
default resolution setting, change the
“FINE PRIORITY” setting (p. 49).
♦ Normal Dialling allows you to listen to
the line and make sure the other fax
machine is responding.
1 Load the document(s).
• If desired, press
RESOLUTION/
RECEPTION MODE
to set the
resolution and/or contrast.
2 Pick up the handset or press
SPEAKER
.
Listen for the dial tone.
3 Dial the fax number of the receiving
machine (press the number keys).
• If you are on a Flash-type PBX and
R
are dialling out, press
, wait for
the connection to the outside line,
and then dial the number.
4 Wait for the connection. You will
either hear a fax tone or the other
person will answer.
• If the other person answers, ask
them to press their Start key (if you
SPEAKER
Sending a Fax: Normal Dialling
With Normal Dialling, you pick up the
SPEAKER
handset (or press
) and dial by
pressing the number keys.
♦ If a person answers, you can talk with
them through the handset before
sending the fax.
28
pressed
, pick up the handset
to speak with them). The receiving
machine will issue a fax tone.
5 When you hear the fax tone, press
. Replace the handset.
• If the transmission is completed
successfully, the machine will beep
once.
all.book Page 29 Thursday, August 10, 2006 2:22 PM
Sending a Fax: Auto Dialling
• If an error occurs, the machine will
Storing fax and phone numbers
beep three times and print a
Transaction Report to inform you of
the problem (p. 56).
Note: If the transmission is
unsuccessful and the display shows
[DOCUMENT JAMMED], remove the
document as explained on page 67.
♦ Fax/phone numbers can also be
1 Press
You can store your most frequently
dialled fax and phone numbers in Rapid
Keys and Speed Dial numbers.
dialled by simply pressing the Rapid
Key. A total of 36 Rapid Keys are
available. (Note: Attach the Rapid Key
labels as shown on page 5.)
♦ A number stored in a Speed Dial
SPEED DIAL
the 2-digit Speed Dial number, and
then
. A total of 63 Speed Dial
numbers are available.
Note: E-mail addresses can also be
stored in Rapid Keys and Speed Dial
numbers (see page 20).
FUNCTION
,
,
, then
.
2 To store a number in a Rapid Key,
press the desired Rapid Key.
To store a number in a Speed Dial
number, press
♦ A number stored in a Rapid Key is
3. Sending
Faxes
stored using the machine’s Web
page. To access the Web page, see
page 18.
Sending a Fax: Auto Dialling
number is dialled by pressing
Follow the steps below to store a fax or
phone number using the machine’s
operation panel.
SPEED DIAL
and enter the
desired 2-digit number (01 to 63).
Display: [SELECT DEST. TYPE]
• If you prefer to have the machine
suggest an available Rapid Key /
Speed Dial number at the end of the
procedure, press
.
3 Press
to select “FAX”.
Display: [FAX # MODE]
4 Enter the fax or phone number with
the number keys (max. of 32 digits).
(Note: A space cannot be entered.)
• To clear a mistake, press
.
29
all.book Page 30 Thursday, August 10, 2006 2:22 PM
Sending a Fax: Auto Dialling
• If a pause is required between any of
the digits to access a special service
FUNCTION
or an outside line, press
. The
pause appears as a hyphen (two
seconds per pause). Several pauses
can be entered in a row.
• If you are on a Flash-type PBX and
are storing a number for an outside
line, press
R
FUNCTION
, press
to insert
a pause, and then enter the fax or
voice number. (When you dial the
auto-dial number, you will
automatically dial out without the
need to press the
R
5 Press
.
6 Enter the name of the destination
(max. 20 characters).
• For information on using the letter
keys, see page 6.
7 Press
.
• If you selected a Rapid Key or
Speed Dial number in Step 2, the
display will briefly show [STORED],
and then [NEW NUMBER]. Go to
Step 8.
• If you did not select a Rapid Key or
key.)
• If you are on a PBX that requires
dialling a number to dial out and are
storing a number for an outside line,
Speed Dial number in Step 2, the
display will show the next available
Rapid Key or Speed Dial number. If
that number is acceptable, press
FUNCTION
enter the number, press
to
insert a pause, and then enter the
number of the receiving machine.
(When you dial the auto-dial number,
you will automatically dial out without
the need to dial the number for an
outside line.)
and go to Step 8. If not, press
the desired Rapid Key, or press
SPEED DIAL
and enter the desired 2-digit
Speed Dial number, and go to Step
8.
8 Return to Step 2 to store another
STOP
number, or press
to exit.
• To confirm that an auto-dial number
has been stored correctly, print out
the Destination List as explained on
page 55.
30
all.book Page 31 Thursday, August 10, 2006 2:22 PM
Sending a Fax: Auto Dialling
6 Make the desired changes to the
Editing and clearing auto-dial
numbers
name.
To make changes to a previously stored
auto-dial number, or clear a number,
follow these steps:
FUNCTION
,
, then
.
to move the
cursor to the letter or letters you wish
to change, and then press the
appropriate letter key. The new letter
will replace the old letter.
• If you do not wish to change the
2 Press the Rapid Key (or press
SPEED DIAL
or
and enter the 2-digit Speed
name, go directly to Step 7.
Dial number) of the number that you
want to edit or clear. (You can also
7 Press
press
8 Return to Step 2 to edit or clear
or
until the
3. Sending
Faxes
1 Press
• Press
.
STOP
number appears and press
.)
another number, or press
to
exit.
Display: [1=EDIT, 2=CLEAR]
3 Press
for “EDIT” or
for
“CLEAR”.
• If you selected “CLEAR”, go to Step
7.
1 Load the document(s).
If desired, press
4 If you selected “EDIT”, make the
desired changes to the number.
• Press
Using an auto-dial number to
send a fax
RESOLUTION/
RECEPTION MODE
to set the
resolution and/or contrast.
2 Select the fax number using one of
the methods below:
or
to move the
cursor to the digit or digits you wish
to change, and then enter the new
digit. The new digit will replace the
old digit.
• Rapid Key Dialling: If the number is
stored in a Rapid Key, press the
Rapid Key.
• If you do not wish to change the
number, go directly to Step 5.
5 Press
.
31
all.book Page 32 Thursday, August 10, 2006 2:22 PM
Sending a Fax: Auto Dialling
• Speed Dialling: If the number is
stored in a Speed Dial number, press
SPEED DIAL
and enter the Speed Dial
number with the number keys. Make
sure the correct destination appears
STOP
in the display (if not, press
Making a voice call with an auto-dial
number
Rapid Key Dialling: Lift the handset
and press the Rapid Key.
Speed Dialling: Lift the handset, press
SPEED DIAL
), and
, and enter the 2-digit Speed Dial
number with the number keys.
then press
.
Search Dialling: Press
• Search Dialling: Press
or
until the name or number of the other
party appears, and lift the handset.
(You can also lift the handset first,
search for the number, and then press
until the name or number of
the other party appears in the
display, and press
.)
.
Sending a fax by Direct Keypad
Dialling
3 Dialling and transmission will take
place automatically.
• To cancel transmission, press
or
STOP
.
• If the transmission is completed
successfully, the machine will beep
once.
• If an error occurs, the machine will
beep three times and print a
Transaction Report to inform you of
the problem (p. 56).
Use this method to dial a full fax
number without using the handset .
1 Load the document(s).
• If desired, press
RESOLUTION/
RECEPTION MODE
to set the
resolution and/or contrast.
2 Enter the number of the receiving
machine with the number keys.
• If a pause is required between any of
the digits to access a special service
FUNCTION
or an outside line, press
. The
pause will appear as a hyphen (two
seconds per pause). Several pauses
can be entered in a row.
32
all.book Page 33 Thursday, August 10, 2006 2:22 PM
Sending a Fax: Auto Dialling
are dialling out, press
R
, press
FUNCTION
to insert a pause, and then
enter the number of the receiving
machine.
• If you are on a PBX and must dial a
number to dial out, enter the number,
FUNCTION
press
to insert a pause, and
then enter the number of the
receiving machine.
.
• If the number is not correct, press
STOP
to clear the incorrect digits, and
then re-enter the correct digit(s).
Redial
You can automatically redial the last
number dialled on the machine.
• If desired, press
to set the
resolution and/or contrast.
2 Press
If you are making a phone call, lift
the handset. Dialling begins.
Note: If the transmission is
unsuccessful and [DOCUMENT
JAMMED] appears in the display,
remove the document as explained on
page 67.
If you use auto dialling (including Direct
Keypad Dialling) to send a fax and the
line is busy, the machine will
automatically make three redial
attempts at intervals of five minutes.
During this time, [RECALLING] will
appear in the display, followed by the
attempt number. You will not be able to
dial any other locations while the
message appears.
♦ To clear the message and stop
STOP
automatic redialling, press
1 Load the document(s).
RESOLUTION/
RECEPTION MODE
. Dialling begins.
Automatic redialling
3 Check the display. If the number
shown is correct, press
3 If you are sending a fax, press
.
Under certain conditions, automatic
redialling may stop before three
redialling attempts are made.
once. Make sure the
display shows the number you wish
to dial.
33
3. Sending
Faxes
• If you are on a Flash-type PBX and
all.book Page 34 Thursday, August 10, 2006 2:22 PM
Batch Page Numbering
Batch Page Numbering
Sending a Fax From Memory
Use this feature to add a slash and the
total number of pages to each page
number on transmitted fax pages (for
example, "P. 1/5", "P.2/5", etc.). This
allows the recipient to check for missing
pages.
To increase transmission speed, you
can send a fax through the machine’s
memory. After transmission, the fax is
automatically cleared from memory.
1 Load the document(s).
2 Press
FUNCTION
, then
to show
To send a fax through memory, load the
document, press
[PAGE COUNTER].
3 Press
Note: If a power failure occurs while
sending a fax from memory, you must
repeat the operation.
, and dial using
one of the methods below. (Note that
an e-mail destination cannot be
selected.)
.
Display: [ENTER # (01 - 99)]
4 Enter the total number of pages
♦ Press a Rapid Key.
(“01” to “99”) with the numeric keys.
Example: 5 pages
5 If desired, press
.
RESOLUTION/
RECEPTION MODE
to set the
resolution and/or contrast.
♦ Press
SPEED DIAL
, enter a 2-digit Speed
Dial number, and press
.
♦ Enter the fax number with the number
6 Dial the receiving machine and
keys and press
send the fax.
• To cancel a batch number entry,
remove the document from the
♦ Press
.
repeatedly to select an
STOP
feeder or press
.
auto-dial number and press
.
• If the number of pages actually
transmitted is not the same as the
batch number entered, an alarm will
sound and [PAGE COUNT ERROR]
will appear in the display. “PAGE E.”
will also appear in the NOTE column
of the Transaction Report if printed.
♦ Press
once to select the last
number dialled and press
.
If [MEMORY FULL] appears, see If
the memory becomes full on page 40.
34
all.book Page 35 Thursday, August 10, 2006 2:22 PM
TEL/FAX Mode
4. Receiving Faxes
TEL/FAX Mode
Using AUTO Mode
To select TEL/FAX mode, press
To select AUTO mode, press
RESOLUTION/
RECEPTION MODE
RESOLUTION/
RECEPTION MODE
(with no document in the
feeder) until [TEL/FAX] appears in
the display.
feeder) until [AUTO] appears in the
display.
When the reception mode is set to TEL/
FAX, the machine automatically
answers all calls on four rings (the
number of rings is fixed). After
answering, the machine monitors the
line for about five seconds to see if a
fax tone is being sent.
In AUTO mode, the machine
automatically answers all calls on two
rings and receives incoming faxes.
♦ If the machine detects a fax tone (this
♦ If you pick up the handset before the
machine answers, you can talk to the
other party and receive a fax as
explained in Using MANUAL Mode
on page 36.
means that the call is an
automatically dialled fax), it will
automatically receive the fax.
♦ If your machine doesn't detect a fax
tone (this means that the call is a
voice call or manually dialled fax), it
will make a special ringing sound for
15 seconds to alert you to pick up the
machine’s handset (to change the
number of seconds, see p. 49 and
“PSEUDO RING DURATION” on p.
50). If you don't answer within this
time, the machine will send a fax tone
to the other machine to allow the
calling party to send a fax manually.
To change the number of rings on
which the machine answers calls in
AUTO mode, change the “NUMBER
OF RINGS” setting (p. 49).
The machine automatically reduces
received faxes as needed to fit the
paper. If you prefer to have all faxes
printed at full size, change the
“RECEIVE RATIO” setting (pp. 49
and 53).
Note: Only the machine will make the
special ringing sound. An extension
phone will not ring after the machine
initially answers the call.
35
4. Receiving
Faxes
(with no document in the
all.book Page 36 Thursday, August 10, 2006 2:22 PM
Using MANUAL Mode
Using MANUAL Mode
To select MANUAL mode, press
RESOLUTION/
RECEPTION MODE
(with no document in the
feeder) until [MANUAL] appears in
the display.
Answering with an extension
phone
Important: If a document is loaded in
the machine’s feeder, remove it before
performing the steps below.
1 Answer the extension phone when it
rings.
In MANUAL mode, you must answer all
calls (even faxes) by picking up the
machine’s handset or an extension
phone connected to the same line.
2 If you hear a soft fax tone, wait until
Answering with the machine’s
handset
3 If the machine doesn't respond, or if
Important: If a document is loaded in
the machine’s feeder, remove it before
performing the steps below.
1 When the machine rings, pick up the
handset.
display shows [RECEIVING] and
then replace the handset.
• If [RECEIVING] does not appear (or
if you have set the Fax Signal
Receive setting to NO (pp. 49, 51)),
to begin reception.
3 If the other party first speaks with
you and then wants to send a fax,
press
after speaking. (Press
before the sender presses their
Start key.)
• When [RECEIVING] appears in the
display, hang up.
36
the other party first talks to you and
then wants to send a fax, press
once and
twice on the
extension phone (only on a tone dial
phone). This signals the machine to
begin reception. Hang up.
• The above step is necessary if you
2 If you hear a fax tone, wait until the
press
the machine responds (the
extension phone will go dead), then
hang up.
have set the “FAX SIGNAL RX”
setting to NO (pp. 49 and 51).
• To use a number other than “5” to
start fax reception, change the “FAX
REMOTE #” setting (see page 49).
all.book Page 37 Thursday, August 10, 2006 2:22 PM
Reception to Memory
Memory capacity
Incoming faxes will be received to
memory when printing is not possible,
such as when the machine runs out of
paper, the print cartridge needs
replacement, or the paper jams.
When Secure Receive is activated (p.
46), the number of pages that can be
held in memory is approximately 100.
The pages will be retained in memory
even if the power is turned off or a
power failure occurs.
When you have received a fax in
memory, [FAX RX IN MEMORY] will
appear in the display, alternating with a
message that indicates the problem.
When Secure Receive is not activated,
the number of pages that can be held
in memory is approximately 250.
When you resolve the problem, the
stored faxes will automatically print out.
♦ If you received faxes to memory
because the machine ran out of
paper, be sure to add paper that is
the same size as the paper
previously used, or the fax print-out
size will not match the size of the
printing paper.
Caution: When Secure Receive is not
activated, any faxes held in memory
will be erased if the power is turned off
or a power failure occurs.
♦ If faxes held in memory are erased, a
CLEAR REPORT will print when the
power is restored. This provides
information about the erased faxes,
including the fax numbers of the
transmitting machines if available.
Note: If 100 pages or more are stored
in memory (the display shows 40% or
higher memory use when
is
pressed), fax and e-mail transmission
may not be possible. Transmission will
be possible after the faxes in memory
are printed out.
37
4. Receiving
Faxes
Reception to Memory
all.book Page 38 Thursday, August 10, 2006 2:22 PM
5. Making Copies
The machine can be used as a
convenience copier. Follow the steps
below to make copies.
Sorting copies
The machine is initially set to not sort
copies. If you wish to have copies
sorted as shown below, change the
“SORT COPY” setting to YES (pp. 49
and 53).
A
B C
Sorted (SORT COPY)
A
B C
A
B C
Originals
Not sorted (MULTI COPY)
A
A
B
B
C
C
Example: Two copies
each of three originals
1 Load the document(s). (Maximum
of 20 A4-size sheets.)
• If desired, press
RESOLUTION/
RECEPTION MODE
to set the
resolution and/or contrast.
2 Select the following copy settings as
needed:
• Enlarge/reduce: Press
or
to select 100%, 125%, 135%,
200%, 70%, 88% or 94%.
Default setting: 100%.
• Number of copies per original:
Enter a number from 1 to 99.
Default setting: 1
Example: Press
38
for two copies
3 When you are ready to begin
COPY/HELP
copying, press
.
If [MEMORY FULL] appears...
If you place many originals in the
feeder, the memory may become full
before all pages can be scanned (the
display will show [MEMORY FULL]). If
this happens, only the pages that were
scanned will be copied and the
remaining pages will automatically feed
out. Repeat the copy procedure for the
remaining pages, including the page
that was being scanned when the
memory became full.
Note: It may not be possible to make a
copy of an original if a high resolution
setting is used and/or the original
contains so much detailed content that
the memory becomes full before
scanning finishes.
all.book Page 39 Thursday, August 10, 2006 2:22 PM
Broadcasting
6. Special Functions
Broadcasting
5 Press
You can send the same document to as
many as 20 fax or e-mail destinations in
just one operation.
♦ The destinations must be all fax or all
e-mail. It is not possible to mix fax
and e-mail destinations.
the following methods:
to select e-mail
options (see Steps 4 to 6 on page
23). When you are ready to begin
transmission, press
• Press a Rapid Key.
.
• For fax, a Transaction Report is
and enter a 2-digit
Speed Dial number.
or
until the
desired destination appears in the
display.
• Press
• If you are broadcasting to fax
destinations, you can press
4 Select a destination using one of
• Press
.
• If you are broadcasting to e-mail
to broadcast to FAX
destinations, or
to broadcast
to E-MAIL destinations.
• Press
when it
destinations, transmission will
begin.
.
SPEED DIAL
to scroll
,
automatically printed out after
Broadcasting is completed. If any
destinations in the "Note" column of
the report are marked "Busy" or
have a communication error code,
you will need to send the document
to those destinations again.
, or
(only for an e-mail
destination).
39
6. Special
Functions
3 Press
destination, press
appears.
destinations, press
to set the
resolution and/or contrast.
B'CAST
the other desired destinations
(maximum of 20).
7 When you have finished selecting
1 Load the document(s).
2 Press
6 Repeat Steps 4 and 5 for each of
through and check your entered
destinations. To delete a
Keys and Speed Dial numbers can be
selected. (It is not possible to enter a
full fax number or e-mail address.)
RESOLUTION/
RECEPTION MODE
destination.
• You can press
♦ Only destinations stored in Rapid
• If desired, press
to enter the
all.book Page 40 Thursday, August 10, 2006 2:22 PM
Broadcasting
If the memory becomes full...
If the memory becomes full during
scanning, [MEMORY FULL] will
appear in the display.
• If the group is an e-mail group, you
can press
to
select e-mail options (see Steps 4 to
6 on page 23). When you are ready
to begin transmission, press
♦ Press
to send the pages
which have been stored up to that
point in memory (the remaining
pages will automatically feed out).
After transmission, the memory will
be cleared and you can send the
remaining pages. You will also need
to send the page which was being
scanned when the memory filled
up.
♦ To cancel the entire transmission,
.
If the destinations to which you want to
broadcast have all been stored in one
Group Key (see Storing numbers in
Group Keys which follows), you can
perform the broadcast operation using
the following simplified procedure:
1 Load the document(s).
• If desired, press
RESOLUTION/
RECEPTION MODE
to set the
2 Press the appropriate Group Key
34/G2
or
).
• If the group is a fax group,
transmission will begin.
40
♦ Rapid Keys 33/G1 and 34/G2 can be
used as Group Keys. A key cannot be
simultaneously programmed as both
a Group Key and a Rapid Key.
♦ Up to 20 fax or e-mail destinations
e-mail. It is not possible to mix fax and
e-mail destinations.
♦ Only Rapid Key and Speed Dial
numbers can be stored in a Group
Key. Full numbers cannot be stored.
1 Press
FUNCTION
, then
until
[ENTRY MODE] appears.
2 Press
resolution and/or contrast.
(
Follow the steps below to store a group
of destinations in a Group Key.
♦ The destinations must be all fax or all
Broadcasting using a Group
Key
33/G1
Storing destinations in Group
Keys
can be stored in one Group Key.
STOP
press
.
, then
until
[GROUP ENTRY] appears.
3 Press
(Press
group.)
(SET) to store a group.
(CLEAR) to clear a
• If [GROUP SPACE FULL] appears,
both keys have already been
all.book Page 41 Thursday, August 10, 2006 2:22 PM
Caller ID (Requires Service)
programmed. Clear one of the keys
and then store a group.
4 Press the Group Key that you want
34/G2
to use (
or
). (If you are
clearing a Group Key, press the
Group key that you want to clear
and go to Step 8.)
• If [ALREADY STORED] or [RAPID #
STORED] appears, the key has
already been programmed. Clear the
key or try the other Group Key.
5 Select a destination using one of the
following methods:
• Press a Rapid Key.
• Press
SPEED DIAL
and enter a 2-digit
or
until the
desired destination appears in the
display.
• Press
,
, or
(only for an e-mail
destination).
6 Press
.
STOP
9 Press
to exit.
Caller ID
(Requires Service)
Important: To use this function, you
must subscribe to a Caller ID service
from your phone company. The
machine may not be compatible with
some Caller ID services.
If you subscribe to a Caller ID service,
you can have the machine show the
name and number of the caller when
you receive a call.
Speed Dial number.
• Press
the destinations, press
1 Press
FUNCTION
, then
until
[OPTION SETTING] appears.
2 Press
, then
until
[CALLER-ID] appears.
to enter the destination.
7 Repeat Steps 5 and 6 for each of
the other desired destinations
(maximum of 20).
3 Press
(YES) to turn on Caller
ID. (To turn off Caller ID, press
and go to Step 7.)
STOP
• You can press
to scroll through
4 Press
to exit.
and check your entered destinations.
To delete a destination, press
when it appears.
41
6. Special
Functions
33/G1
8 When you have finished entering
all.book Page 42 Thursday, August 10, 2006 2:22 PM
Caller ID (Requires Service)
Note: Some caller ID services may not
provide the name of the caller. In this
case, only the phone number will
appear when you receive a call.
Display messages
One of the following messages will
appear while the machine rings if caller
information is not available.
NO
SERVICE
No caller information was
received. Make sure that
your service has been
activated.
♦ The Caller ID list can also be printed.
See page 55.
1 Press
until [<REVIEW
CALLS>] appears.
2 Press
or
to scroll
through the list.
• To exit the list, press
STOP
.
3 To dial a number, display the
number and:
CALLER-ID Noise on the telephone
line prevented reception of
ERROR
caller information.
OUT OF
AREA
PRIVATE
CALL
The call was made from an
area which does not have
Caller ID service, or the
service is not compatible
with your service.
Caller information was not
provided at the caller’s
request.
Caller ID list
The machine keeps a log of the most
recent 30 calls and faxes you have
received (the Caller ID list). You can
view the list and automatically dial a
number from the list.
♦ The list is only available if you have
Caller ID service and have turned on
the Caller ID function.
♦ After you have received 30 calls, each
new call will delete the oldest call.
42
• Fax: Load the document and press
. Transmission will begin.
• Voice call: Pick up the handset.
Dialling will begin automatically.
Deleting calls from the list
To delete a single call from the list,
display the call and press
.
To delete all calls from the list, hold
down for 3 seconds while viewing
any number in the list.
Blocking voice calls
If you have turned on Caller ID, the Anti
Junk Fax function will block voice calls
as well as faxes from your specified Anti
Junk Number (see page 43).
all.book Page 43 Thursday, August 10, 2006 2:22 PM
Blocking Unwanted Faxes
Blocking Unwanted Faxes
Duplex Scanning
The Anti Junk Fax function blocks
reception of faxes from a fax number
that you specify.
Duplex Scanning is convenient for
transmitting or copying two-sided
documents. When this function is
selected, you simply feed all pages of
the document through the machine
once, turn the stack of pages over, and
feed the stack through again. The
machine will automatically sort the
pages into the correct order (front of 1st
page, back of 1st page, front of 2nd
page, back of 2nd page, etc.).
To use this function, enter the fax
number that you want to block. Only one
number can be entered.
1 Press
FUNCTION
, then
until
[ENTRY MODE] appears.
2 Press
, then
until [ANTI
JUNK #] appears.
3 Press
(SET) to store an Anti
Junk number.
(To clear a previously stored
number, press
go to Step 5.)
(CLEAR) and
4 Enter the number with the number
keys (max. 20 digits).
♦ Note that any blank sides must be
included when scanning the pages (if
the number of pages is not equal
each time the machine scans the
stack, an error will result).
1 Load the documents. Make sure the
pages are placed front-side down,
with the first page on the bottom.
• If desired, press
RESOLUTION/
RECEPTION MODE
to set the
resolution and/or contrast.
5 Press
2 Press
and then
DUPLEX
.
STOP
6 Press
to exit.
• When a fax is blocked (or when a
voice call is blocked if you are using
the Caller ID function), a transaction
report (page 56) will print to inform
you (unless “TRANSACTION LIST”
on page 50 is set to “NEVER
PRINT”).
3 Perform all steps of the desired copy
or transmission operation.
4 When all pages of the document
have been scanned, turn the stack
over (do not change the page order)
and load the stack again.
5 Press
.
43
6. Special
Functions
.
all.book Page 44 Thursday, August 10, 2006 2:22 PM
Fax Forward to E-mail
Fax Forward to E-mail
You can have incoming faxes from
specified fax numbers (or all fax
numbers) automatically converted to email and forwarded to designated e-mail
recipients.
♦ This provides a convenient means of
forwarding received faxes to someone
who is out of the office.
♦ This function can also be used to
send copies of all received faxes to an
administrator for centralized
document storage.
Storing (or clearing) groups of
originating fax numbers and
forwarding e-mail addresses
To use the Fax Forward to E-mail
function, you must first store one or
more groups of originating fax numbers
and forwarding e-mail addresses.
♦ One originating fax number and one
forwarding e-mail address can be
stored in each group. When a fax is
received, the machine will check each
stored group, and if the originating
number of the received fax matches a
fax number in one of the groups, the
machine will forward the fax to the email address in that group.
♦ You can also omit entry of an
originating fax number in a group and
have faxes from all originating fax
numbers forwarded to the e-mail
address.
♦ Up to 10 groups can be stored.
44
1 Press
FUNCTION
, then
until
[RCV FAX TO E-MAIL] appears.
2 Press
, then
to show
[FORWARDING ADDRESS] /
[1=SET, 2=CLEAR]
3 Press
to select “SET”.
• To clear a previously stored group,
press
.
4 Enter a 2-digit number from “01” to
“10” (this number is used to identify
the group you will store).
• If you are clearing a group, enter the
2-digit number of the group you wish
to clear and go to Step 8.
5 Enter the originating fax number.
Enter without “+” or spaces.
• If you wish to have faxes from all
originating fax numbers forwarded,
go directly to Step 6 without entering
a fax number.
6 Press
.
7 Enter the e-mail address to which
you wish to have the faxes
forwarded.
• For information on using the letter
keys, see page 6.
8 Press
.
9 Return to Step 4 to store (or clear)
STOP
another group, or press
to exit.
all.book Page 45 Thursday, August 10, 2006 2:22 PM
Fax Forward to E-mail
Activating (and deactivating)
Fax Forward to E-mail
After you have stored one or more Fax
Forward to E-mail groups, follow the
steps below to activate the Fax Forward
to E-mail function.
1 Press
Printing a report
The machine is initially set to print a fax
forwarding report only when a
fowarding error occurs. If you would like
the machine to print a report each time
it forwards a received fax, follow the
steps below.
FUNCTION
, then
until
[RCV FAX TO E-MAIL] appears.
1 Press
FUNCTION
, then
until
[RCV FAX TO E-MAIL] appears.
2 Press
.
3 Press
to select “ON”.
2 Press
• To turn off Receive Fax to E-mail,
press
.
until
3 Press
(PRINT ERROR ONLY)
to print a report only when an error
occurs, or
(ALWAYS PRINT)
to print each time a fax is forwarded.
STOP
4 Press
, then
[REPORT SETTING] appears.
to exit.
STOP
4 Press
to exit.
Printing forwarded faxes
1 Press
6. Special
Functions
The machine is initially set to not print
received faxes that are forwarded. If you
want the machine to print forwarded
faxes, follow the steps below.
FUNCTION
, then
until
[RCV FAX TO E-MAIL] appears.
2 Press
, then
until [PRINT
RECEIVED FAX] appears.
3 Press
to select YES (print
forwarded faxes) or
NO.
to select
STOP
4 Press
to exit.
45
all.book Page 46 Thursday, August 10, 2006 2:22 PM
Secure Receive
Activating Secure Receive
Secure Receive
To prevent others from viewing or taking
your received faxes, use the Secure
Receive function. When this function is
activated, received faxes are held in
memory without being printed. To print
the faxes, a 4-digit “secure code” must
be entered.
Note: When Secure Receive activated,
the number of pages that can be held in
memory is approximately 100. (When
Secure Receive is not activated,
approximately 250 pages can be held.)
• The secure code can be any 4-digit
number.
, then
until
[SECURE # SET] appears.
2 Press
unless a secure code has been set.
1 Press
SECURE
, then
until
[ACTIVATE SECURE RCV.] appears.
2 Press
.
3 Press
to select “YES”.
4 Press
The secure code is used to print
received faxes. Follow the steps below
to set a secure code.
SECURE
• Secure Receive cannot be activated
STOP
Setting a secure code
1 Press
Follow the steps below to activate
Secure Receive.
to exit.
Printing received faxes
When the memory is holding one or
more received faxes, [RECEIVED
SECURE FAX] will appear in the
display. Follow the steps below to print
the faxes.
1 Press
SECURE until [SECURE DATA
PRINT] appears.
.
3 Enter a 4-digit secure code.
2 Press
.
3 Enter the 4-digit secure code.
4 Press
.
• The machine will print the secure
code for your records.
• Take care not lose the print-out or
forget the code. In the event that you
forget the code and have kept no
record, contact your dealer or
nearest SHARP service centre.
46
4 Press
.
• Printing will begin.
• If the wrong code is entered,
[WRONG SECURE #] will appear.
Go back to Step 3.
all.book Page 47 Thursday, August 10, 2006 2:22 PM
Secure Receive
Deactivating Secure Receive
Clearing the secure code
If you need to deactivate Secure
Receive (faxes will be automatically
printed when received), follow the steps
below.
To clear the secure code, follow the
steps below.
SECURE
, then
until
[ACTIVATE SECURE RCV.] appears.
2 Press
.
3 Press
to select “NO”.
before you can clear the secure
code.
1 Press
SECURE
, then
until
[SECURE # CLEAR] appears.
2 Press
.
4 Enter the 4-digit secure code.
3 Enter the 4-digit secure code.
5 Press
4 Press
.
• The display will briefly show [NO
SELECTED] and then the date and
time.
• If the wrong code is entered,
[WRONG SECURE #] will appear.
Go back to Step 4.
.
• The display will briefly show
[CLEARED] and then the date and
time.
• If the wrong code is entered,
[WRONG SECURE #] will appear.
Go back to Step 3.
6. Special
Functions
1 Press
• Secure Receive must be deactivated
47
all.book Page 48 Thursday, August 10, 2006 2:22 PM
PBX Operations
PBX Operations
If the machine is connected to a PBX,
you can use it to perform the following
operations:
Making enquiry calls: During a call,
you can put the original caller on hold,
make a further call to a third party, and
then go back to the original caller.
Transferring calls: You can transfer a
call to another number on the same
PBX without operator assistance.
Making enquiry calls
1 During the telephone conversation,
R
press
. This puts the original
caller on hold.
2 When you hear the dial tone, dial
the number of the third party for the
enquiry call.
3 When you have finished the enquiry
call, you will be automatically
returned to the original caller as
soon as the third party hangs up.
48
Transferring calls
1 During the telephone conversation,
R
press
. This puts the original
caller on hold.
2 When you hear the dial tone, dial
the number to which you want to
transfer the call. When the other
party answers, hang up, and the call
will be transferred.
• If the other party does not answer,
R
press
again to return to the
original caller.
all.book Page 49 Thursday, August 10, 2006 2:22 PM
Option Settings
7. Option Settings and Print Settings
The option settings and print settings
allow you to customize the operation of
the machine to better suit your needs.
The option settings are related to
general operation. The print settings are
related to printing.
The option settings and print settings
have been initially configured at the
factory. To change a setting, follow the
steps below to display the desired
setting, and then change the setting as
explained in the tables that follow.
1 Press
2 Press
, then
repeatedly
until the desired setting appears.
• The option settings and print settings
are described in the tables below
and on the following pages.
3 Enter a selection for the setting by
pressing the number keys as
explained in the table.
4 After entering a selection, the
subsequent option/print setting will
appear in the display. To exit the
STOP
FUNCTION
, then
until
settings, press
.
[OPTION SETTING] or [PRINT SETUP] appears.
Option Settings
Make a selection for the displayed setting as explained below.
This is done in step 3 of the above procedure.
Setting
Description
FINE PRIORITY This is used to change the default resolution for faxing from
NUMBER OF
RINGS
This is used to set the number of rings on which the machine
answers calls when the reception mode is set to AUTO. Enter any
number from 2 to 5.
Initial setting: 2 rings.
FAX REMOTE # This is used to set the number that is pressed (followed by
twice) on an extension phone to start fax reception. Enter any
number from 0 to 9.
Initial setting: 5
49
7. Option/Print
Settings
STANDARD to FINE. Press
(YES) to select FINE, or
(NO) to select STANDARD.
Initial setting: NO (STANDARD)
all.book Page 50 Thursday, August 10, 2006 2:22 PM
Option Settings
TRANSACTION This sets the condition for printing transaction reports (see page
LIST
56). Press a number key as follows:
(ALWAYS PRINT): Print after every fax transmission,
reception and error.
(ERROR/MEMORY): Print only after an error or memory
operation.
(SEND ONLY): Print after every fax transmission.
(ERROR ONLY): Print only when an error occurs.
(NEVER PRINT): Never print.
Initial setting: ERROR ONLY
PSEUDO RING
DURATION
This sets the duration of the special ringing sound that alerts you
to voice calls and manually dialled faxes in TEL/FAX reception
mode. Press a number key as follows:
15 seconds
30 seconds
60 seconds
120 seconds
Initial setting: 15 seconds
FLASH
SELECT
This setting is used when the machine is connected to a PBX and
the PBX uses the “Flash” method to connect to an outside line.
Press
(SHORT TIME) if your PBX line is a normal line, or
(LONG TIME) if your PBX is a high-speed line.
Note: This setting is normally only used in Germany. In other
countries, you can try changing the setting if you encounter
difficulty with the default setting.
50
all.book Page 51 Thursday, August 10, 2006 2:22 PM
Option Settings
FAX SIGNAL
RX
The machine will automatically begin reception if you hear a soft
fax tone after answering a call on the machine’s handset or an
extension phone. If you use a computer fax modem to send
documents on the same line, you must turn this function off in
order to prevent the machine from mistakenly attempting to
receive documents from the computer fax modem. Press
(YES) to turn on the the automatic reception function, or
(NO) to turn off the function. If you select NO, you must start
reception manually by pressing
on the machine each time
you hear a soft fax tone after answering a call.
Initial setting: YES
AUTO PRINT
OUT
If you subscribe to a Caller ID service from your phone company,
use this setting to have the ID of the caller appear in the display
each time you receive a call. For more information, see page 41.
Initial setting: NO
Press
(YES) to have the machine automatically print an
Activity Report once every 30 send/receive operations. (The
report can still be printed manually at any time.) Press
to turn off Auto Print Out.
Initial setting: NO
ECM MODE
(NO)
Press
(YES) to have any distortions in a transmission due to
noise on the telephone line automatically corrected before printout at the receiving end. This is only effective when the other
machine has ECM as well. Press
(NO) to turn off ECM
mode. (When there is considerable noise on the line, you may find
that ECM slows transmission. Turning off ECM mode may
increase transmission speed.)
Initial setting: YES
51
7. Option/Print
Settings
CALLER-ID
all.book Page 52 Thursday, August 10, 2006 2:22 PM
Option Settings
DIAL TONE
DETECTION
Press
(YES) to have the machine verify the presence of a
dial tone on the line before automatic dialling. Press
(NO) to
turn this function off.
Note: If you select YES and find that the machine is unable to dial,
change the setting to NO.
Initial setting: NO
KEY TONE
Press
(ON) to have the machine sound a beep each time a
key is pressed on the operation panel (this confirms that the key
has been correctly pressed). Press
beep sound.
Initial setting: ON
52
(OFF) to turn off the
all.book Page 53 Thursday, August 10, 2006 2:22 PM
Print Settings
Print Settings
Make a selection for the displayed setting as explained below.
This is done in step 3 of the procedure on page 49.
Setting
RECEIVE
RATIO
Description
Press
(AUTO) to have the machine automatically reduce the
size of received faxes to fit the size of the printing paper. This
ensures that the edges of a fax are not cut off. (Note: AUTO may
not operate if the received fax is too long, contains many fine
graphics or images, or is sent at high resolution. In this case, the
remainder of the fax will be printed on a second page.) Press
(100%) to have all faxes printed at full size (if a fax is too
long to fit on the paper, the remainder will be printed on a second
sheet; note that the cut-off point may occur in the middle of a line).
Initial setting: AUTO
SORT COPY
This setting determines whether or not copies are collated (sorted
into sets) when multiple copies of each original page are made.
Press
(YES) to have copies automatically sorted, or
(NO) to have copies grouped by page.
Initial setting: NO
To use less ink and speed up ink drying time when printing faxes
and copies, press
(ON) to turn on Ink Save Mode. If you
prefer a higher quality image, press
Save Mode.
Initial setting: OFF
QUALITY
MODE
(OFF) to turn off Ink
To have the machine print higher quality images by printing slowly
when the resolution is set to HALF TONE, press
(YES) to
turn on Quality Mode. If you prefer faster printing at the expense of
slightly reduced image quality when using HALF TONE, press
(NO) to turn off Quality Mode.
(Note: This setting does not affect the amount of ink used.)
Initial setting: YES
53
7. Option/Print
Settings
INK SAVE
MODE
all.book Page 54 Thursday, August 10, 2006 2:22 PM
Print Settings
ALIGN
CARTRIDGE
This is used to align the print cartridge to improve print quality.
See page 58.
CLEAN
NOZZLES
This is used to clean the print cartridge nozzles if print quality is
not satisfactory after aligning the print cartridge. See page 58.
54
all.book Page 55 Thursday, August 10, 2006 2:22 PM
You can print lists showing settings and
information entered in the machine.
1 Press
FUNCTION
, then
until
[LISTING MODE] appears.
2 Press
3 Press
.
or
until the
desired list (see below) appears.
• ACTIVITY LIST: This report shows
information on your most recent
transmissions and receptions
(combined maximum of 30). The
headings are the same as in the
Transaction Report (see the next
section). The logged transactions are
erased after the report is printed. To
have the report print automatically
whenever the number of logged
transactions reaches 30, see page
49 and “AUTO PRINT OUT” on page
51.
• DESTINATION LIST: This shows
the fax and e-mail destinations that
have been stored in Rapid Key and
Speed Dial numbers (pp. 20 and 29).
8. Printing
Lists
8. Printing Lists
• GROUP LIST: This shows the
destinations that are stored in the
Group Keys (p. 40).
• SETUP LIST: This shows your
currently entered sender’s name,
sender’s number, and anti-junk fax
number, your current selections for
the option settings, print setup, and
receive faxes to e-mail, and a
sample of the header printed at the
top of every fax page you transmit
(HEADER PRINT).
• CALLER-ID LIST: This shows
information on your 30 most recently
received calls and faxes (p. 42).
(This list is only available if you are
using the Caller ID function.)
• RECEIVE FAX TO E-MAIL LIST:
This shows the Receive Fax to Email settings that have been stored
(page 44).
• NETWORK SETTING LIST: This
shows the machine’s current IP
address and other network/Internet
settings (page 25).
4 Press
to print the list.
Help List
This list provides a brief guide to the
operation of the machine. Press
COPY/HELP
whilst no document is loaded
in the feeder to print this list.
55
all.book Page 56 Thursday, August 10, 2006 2:22 PM
Transaction Report
Transaction Report
This report is printed out automatically
after a fax is sent or received to allow
you to check the result. The machine is
initially set to print out the report only
when an error occurs.
♦ The Transaction Report cannot be
printed manually. To change the
condition for automatically printing out
Transaction Reports, see page 49
and “TRANSACTION LIST” on page
50.
Headings in the Transaction Report
SENDER/ The name or fax number of
RECEIVER the other machine.
START
Starting time.
TX/RX
TIME
Total time taken for
transmission/reception.
PAGES
Number of pages.
56
NOTE
One of the following notes
will appear under NOTE to
indicate whether the fax was
successful, and if not, why it
failed.
OK - Transmission/reception
was successful.
P.FAIL - A power failure
prevented the transaction.
JAM - The printing paper or
document jammed.
BUSY - The fax was not sent
because the line was busy.
COM.E-X - (Where “X” is a
number.) A communication
error occurred. See page 61.
CANCEL - The fax was
STOP
canceled because the
was pressed, no document
was in the feeder, or the
other machine requested a
function that your machine
does not have.
all.book Page 57 Thursday, August 10, 2006 2:22 PM
Cleaning the Machine
9. Maintenance
Cleaning the scanning glass
and rollers
Any dirt on the scanning glass and
rollers will degrade the quality of
transmitted documents and copies.
Clean these frequently as explained
below.
♦ If the document does not feed or
double-feeds occur, use a cloth
moistened with water to wipe the
rollers.
1 Open the
• Do not wipe off the grease on the
ends of the white roller.
• Make sure that all dirt and stains
(such as correcting fluid) are
removed. Dirt and stains will cause
vertical lines on transmitted images
and copies.
• If the scanning glass is difficult to
clean, try moistening the cloth with
isopropyl alcohol or denatured
alcohol. Take care that no alcohol
gets on the rollers.
• Do not press down on the two front
rollers.
• Use a cloth moistened with alcohol
cover.
2 Rotate the lever so that it points
straight up (➊) and pull it up (➋).
to wipe off any splattered ink on the
inside of the compartment or the
underside of the cover. (Do not wipe
the rollers or rubber sheet with the
alcohol-moistened cloth.)
4 Replace the white roller, inserting
the left end first. Push the lever
down and rotate it back down.
1
1
2
3 Pull the white roller out to the right.
Wipe the scanning glass, rollers,
and rubber sheet with a clean cloth
or swab.
2
White roller
Scanning
glass
Rollers
Rubber sheet
57
9. Maintenance
Cleaning the Machine
all.book Page 58 Thursday, August 10, 2006 2:22 PM
Improving Print Quality
5 Close the cover, pressing down
firmly to make sure it clicks into
place.
4 In the page that the machine prints,
locate the line that is closest to a
completely straight line.
Cleaning the housing
In this example, “15” is
closest to a straight line.
Wipe the external parts and surface of
the machine with a dry cloth.
Caution: Do not use benzene or
thinner. These solvents may damage or
discolor the machine.
5 Enter the number of the straightest
line with the number keys.
• To clear a mistake, press
6 Press
Improving Print Quality
.
.
[CLEAN NOZZLES]
STOP
7 Press
to exit.
Aligning the print cartridge
If print quality is not satisfactory, first try
aligning the print cartridge.
Note: Make sure that paper is loaded
before beginning this procedure.
1 Press
, then
until
, then
until
[ALIGN CARTRIDGE] appears.
3 Press
to print an alignment
page. (To enter an alignment value
without printing a page, press
.)
58
If print quality is still not satisfactory
after aligning the print cartridge, clean
the print cartridge nozzles.
FUNCTION
[PRINT SET-UP] appears.
2 Press
Cleaning the print cartridge
nozzles
1 Press
FUNCTION
, then
until
[PRINT SET-UP] appears.
2 Press
, then
until
[CLEAN NOZZLES] appears.
3 Press
.
• The machine prints a test pattern
similar to the one shown in the
following step.
all.book Page 59 Thursday, August 10, 2006 2:22 PM
Improving Print Quality
the printed bars to the diagonal
lines below the printed bars.
• Look for breaks in the diagonal lines
above the bars. Breaks indicate
clogged nozzles.
Breaks in the diagonal lines at the top
of the page indicate clogged nozzles.
Wiping the print nozzles and
contacts
If you have cleaned the print nozzles as
explained in the previous section at
least three times and print quality is still
not satisfactory, try wiping the print
nozzles and contacts.
1 Open the cover and remove the
print cartridge (see the procedure
beginning on page 10).
• CAUTION! DO NOT touch the gold
contact area of the cartridge or the
contact area of the cartridge holder
with your fingers.
2 Place two or three sheets of paper
on a table or other flat surface.
Moisten a clean, lint-free cloth with
warm water and place the cloth on
the paper.
Unbroken lines at the bottom of the
page indicate the nozzles were cleaned.
5 If the bottom diagonal lines still
have breaks, repeat Steps 1
through 4 to clean the nozzles
again. Repeat several more times if
necessary.If the print quality is still
not satisfactory after cleaning the
nozzles several times, continue
with Step 6.
3 Gently press the nozzles against
the cloth for about three seconds,
and then move the cartridge slowly
in the direction shown to wipe the
nozzles.
6 Open the cover and remove and
then reinstall the print cartridge
(see the procedure beginning on
page 10).
7 Repeat the nozzle cleaning
4 Using another clean section of the
cloth, repeat the above step.
procedure. If the lines are still
broken, wipe the nozzles as
explained in the following section.
59
9. Maintenance
4 Compare the diagonal lines above
all.book Page 60 Thursday, August 10, 2006 2:22 PM
Improving Print Quality
5 Moisten another clean cloth with
warm water. Gently hold the cloth
against the contacts for about 3
seconds, and then wipe in the
direction shown.
Cleaning the cartridge holder
A dirty print cartridge holder may cause
smudges on your printed pages. To
clean the print cartridge holder, open
the cover and remove the print cartridge
(see the procedure beginning on page
10). Wipe the part indicated below with
a damp cloth.
6 Using another clean section of the
cloth, repeat the above step.
7 Allow the nozzles and contacts to
dry completely.
8 Reinstall the print cartridge and
repeat the nozzle cleaning
procedure as explained in the
previous section.
• If print quality is still not satisfactory
after the nozzles are cleaned,
replace the print cartridge (see page
10).
About the lithium battery:
The machine uses a lithium battery to
retain settings and information
programmed in the machine when
the power is turned off. Battery power
is consumed primarily when the
power is off. With the power kept
continuously off, the life of the battery
is about 5 years. If the battery dies,
have your dealer or retailer replace it.
Do not try to replace it yourself.
60
all.book Page 61 Thursday, August 10, 2006 2:22 PM
Problems and Solutions
10. Troubleshooting
Problems and Solutions
♦ For network connection problems (Scan to E-mail), see page 17.
Line error
LINE ERROR appears in
the display.
Solution
10. Troubleshooting
Problem
A line error occurs when your machine cannot
communicate correctly with another fax machine. The
error is usually due to a problem on the phone line.
Try faxing again. If unsuccessful, check the following:
• Check the connection. The cord from the TEL. LINE
socket to the wall socket should be no longer than two
meters.
• Make sure there are no modem devices sharing the
same telephone line.
• Check with the other party to make sure their fax
machine is functioning properly.
• Have your telephone line checked for line noise.
• Try connecting the machine to a different phone line.
• If the error persists, the machine may need service.
Dialling and transmission problems
Problem
No dial tone when you
pick up the handset or
SPEAKER
press
.
Solution
• Make sure the handset cord is connected to the
correct socket. See Connect the handset on page 8.
• Make sure that the telephone line is properly
connected to both the TEL. LINE socket and the wall
socket (see page 12).
• Make sure that the telephone line is good.
61
all.book Page 62 Thursday, August 10, 2006 2:22 PM
Problems and Solutions
Dialling is not possible.
• Make sure the power cord is properly plugged into a
power outlet.
• Make sure that the telephone line is properly
connected to both the TEL. LINE socket and the wall
socket (see page 12).
The power is on, but no
transmission takes place.
• Make sure that the receiving machine has paper.
• If the receiving machine is in manual mode with no
attendant, reception will not be possible.
• Check the display for error messages.
• Pick up the handset and check for a dial tone. Dial the
receiving machine manually and make sure that it is
responding (you should hear a fax tone).
Fax and e-mail
transmission are not
possible.
• If 100 pages or more are stored in memory (the
display shows 40% or higher memory use when
is pressed), fax and e-mail transmission may
not be possible. If the message reads 40% or more
memory use, you can fix the problem by printing all
the faxes held in memory (see page 37).
Nothing is printed at the
receiving end.
• Make sure that the document for transmission is
placed face down in the feeder.
A distorted image is
received at the other end.
• Noise on the telephone line may cause distortion. Try
sending the document again.
• Make a copy of the document on your machine. If the
copy is also distorted, your machine may need
service.
Reception and copying problems
Problem
The machine doesn't
receive documents
automatically.
62
Solution
• Make sure that the reception mode is set to AUTO.
all.book Page 63 Thursday, August 10, 2006 2:22 PM
The printing paper comes
out blank when you try to
receive a document.
• Make sure that the document is loaded properly in the
feeder of the transmitting machine. Make a copy or
print a report to confirm the printing ability of your
machine.
Print quality is poor.
• The print cartridge may need alignment or cleaning.
See page 58.
The received document is
faint.
• Ask the other party to send higher contrast
documents.
• The print cartridge may need replacement. Make a
copy or print a report to check your machine’s printing
ability.
Received images are
distorted.
• Noise on the telephone line may cause distortion.
Have the other party try sending the document again.
• Make a copy or print a report on your machine. If the
copy or report is also distorted, your machine may
need service.
The quality of copies is
poor and/or dark vertical
lines appear.
• Any dirt or material on the scanning glass will cause
spots to appear on copies and transmitted faxes.
Clean the scanning glass as explained on page 57.
General problems
Problem
Nothing appears in the
display.
Solution
• Make sure the power cord is properly plugged into a
power outlet.
• Connect another electrical appliance to the outlet to
see if it has power.
The machine does not
respond when you press
any of its keys.
• If a beep sound is not made when you press the keys,
unplug the power cord and then plug it in again
several seconds later.
Automatic document
feeding does not work for
transmission or copying.
• Check the size and weight of the document (see
Transmittable Documents on page 26).
63
10. Troubleshooting
Problems and Solutions
all.book Page 64 Thursday, August 10, 2006 2:22 PM
Messages and Signals
Messages and Signals
Display messages
Note: If you have turned on the Caller ID function, see page 42 for display
messages related to Caller ID.
ADD PAPER & /
PRESS START KEY
(alternating messages)
Check the printing paper. If the tray is empty, add paper
and then press
. If there is paper in the tray, make
sure it is inserted correctly (take out the stack, align the
edges evenly, and then reinsert it in the tray) and then
press
.
CHANGE CARTRIDGE
This message appears after you install or replace the
print cartridge (see page 11).
CHECK CARTRIDGE
The print cartridge is missing and must be installed, or
is not installed correctly.
CONNECTION ERROR
A Scan to E-mail transmission was not successful
because of a communication problem on your local
network. This is usually due to a problem with the cable
connections. Make sure that the cable ends are
securely inserted in the LAN ports. Make sure that the
correct cable is being used and that the cable is good.
Make sure that your router or hub is powered on.
CHECK E-MAIL SETTING Scan to E-mail transmission is not possible because the
SMTP server or the sender address has not been
specified in the e-mail settings (see page 17).
DOCUMENT JAMMED
The original document is jammed. See the following
section, Clearing Paper Jams. Document jams will occur
if you load more than 20 pages at once or load
documents that are too thick (see page 26). The
document may also jam if the receiving machine doesn’t
respond properly when you attempt to send a fax.
FAX RX IN MEMORY
A fax has been received in memory because the print
cartridge needs replacement, you have run out of
printing paper, or the paper is jammed. The fax will print
out automatically when the problem is fixed.
64
all.book Page 65 Thursday, August 10, 2006 2:22 PM
Messages and Signals
INK NEAR EMPTY
The cartridge is nearly empty (approximately one eighth
of the ink remains).
LINE ERROR
Transmission or reception was not successful. Press
STOP
LOW INK
The cartridge is low on ink (approximately one quarter
of the ink remains).
MEMORY FULL
If faxes have been received to memory because printing
is not possible, resolve the problem so that printing can
continue (see Reception to Memory on page 37). If
faxes are being held in memory because the Secure
Receive function has been activated, print the faxes as
explained on page 46.
If you are attempting to broadcast or transmit from
memory, see If the memory becomes full on page 40.
If you are copying, see If MEMORY FULL appears on
page 38.
OUT OF INK
The cartridge is out of ink and must be replaced. Faxes
will be received to memory.
PAPER JAMMED
The printing paper is jammed. See page 67.
PRINTER ERROR
A printer error has occurred. Open the cover, make sure
the print cartridge is installed correctly, and then close
the cover.
PRINTER ERROR/
CHECK PAPER
A paper jam may have occurred. Follow the procedure
on page 67 to clear the jam.
RECALLING
This appears if you attempt to send a fax by auto dialling
and the line is busy or the receiving fax machine does
not answer. Your machine will automatically reattempt
the call. (See Automatic redialling on page 33.)
RECEIVED SECURE FAX A received fax is being held in memory because the
Secure Receive function has been activated. Enter your
secure code to print the fax (see page 46).
65
10. Troubleshooting
to clear the message and then try again. If the error
persists, see Line error on page 61.
all.book Page 66 Thursday, August 10, 2006 2:22 PM
Messages and Signals
SERVER ERROR
A Scan to E-mail transmission was not successful
because the machine could not connect to your mail
server or there was no response from the mail server.
Make sure the SMTP server setting is correct (p. 19). If
you have configured “SMTP Authentication” settings or
“POP before SMTP” settings in the machine’s Web
pages, make sure these settings are correct (p. 17). If
[CABLE DISCONNECTED] appears on the bottom line,
see “CONNECTION ERROR” on page 64.
SERVER ERROR/
SMTP-AUTH
A Scan to E-mail transmission was not successful
because your SMTP server requires SMTP
authentication and the SMTP authentication user name
or password entered in the machine’s Web page is not
correct (p. 17).
SERVER NOT FOUND/
CABLE DISCONNECTED
See “CONNECTION ERROR” on page 64.
SERVER NOT FOUND/
DHCP
A Scan to E-mail transmission was not successful
because the machine was unable to automatically obtain
an IP address. Restart your router or other device that
acts as your DHCP server.
SERVER NOT FOUND/
SMTP
A Scan to E-mail transmission was not successful
because an incorrect host name is entered for your
SMTP server. Check the SMTP server setting (p. 19).
Audible signals
Continuous tone
3 seconds
Indicates the end of transmission,
reception, or copying.
Intermittent tone
(3 beeps)
5 seconds
(1 second on, 1
second off)
Indicates incomplete transmission,
reception, or copying.
66
all.book Page 67 Thursday, August 10, 2006 2:22 PM
Clearing Paper Jams
2 Replace the white roller, inserting
Clearing Paper Jams
Clearing a jammed document
If the original document doesn’t feed
properly during transmission or copying,
or [DOCUMENT JAMMED] appears in
2
. If
10. Troubleshooting
the display, first try pressing
the left end first. Push the lever
down and rotate it back down
(➊).Close the cover, pressing firmly
on both front corners (➋).
the document doesn't feed out, remove
it as explained below.
Important: Do not try to remove a
jammed document without releasing it
as explained below. This may damage
the feeder mechanism.
1 Open the cover (➊). Rotate the lever
so that points straight up (➋), and
pull it up (➌). Pull the roller out to the
right, and remove the document (➍).
1
Clearing jammed printing paper
1 Open the cover (➊). Pull the
jammed paper forward or backward
out of the machine as appropriate
(➋), taking care not to tear it.
2
1
4
1
2
3
2
2 Close the cover, pressing down
firmly on both front corners.
67
all.book Page 68 Thursday, August 10, 2006 2:22 PM
Quick Reference Guide
Fax / Scan to E-mail Transmission
Receiving Faxes
Place your document (up to 20 pages)
face down in the document feeder.
Press
RESOLUTION/
RECEPTION MODE
until the desired
reception mode appears in the display.
AUTO mode: The machine
automatically answers and receives
faxes.
2
1
Sending a Fax by Normal Dialling
1 Lift the handset or press
SPEAKER
.
2 Dial the fax number.
3 Wait for the reception tone (if a
person answers, ask them to press
their Start key).
MANUAL mode: Answer all calls (even
faxes) by picking up the handset. To
begin fax reception, press
.
TEL/FAX mode: The machine
automatically answers and receives
faxes. Voice calls are signalled by a
special ringing sound.
Storing Destinations
4 Press
.
1 Press
Using a Rapid Key (fax/e-mail)
Press the Rapid Key for the destination.
Using a Speed Dial number
(fax/e-mail)
1 Press
2 Enter the appropriate 2-digit Speed
.
Searching for a destination
(fax/e-mail)
1 Press
or
,
, then
.
2 Press an unused Rapid Key, or
press
SPEED DIAL
and enter an unused
2-digit Speed Dial number (01 to
63). (For an e-mail destination, you
can also press the A, B or C key
and go to Step 4.)
SPEED DIAL
Dial number and press
FUNCTION
until the
3 Press
for fax or
for e-
mail.
4 Enter the fax number or the e-mail
address.
5 Press
.
6 Enter a name with the letter keys.
desired destination appears.
STOP
2 Press
68
7 Press
.
and then
.
all.book Page 69 Thursday, August 10, 2006 2:22 PM
Index
Index
A
Anti Junk Fax, 43
Audible signals, 66
Auto Print Out (of Activity Report), 51
AUTO reception mode, 14, 35
Auto-dial numbers
Storing, 29
Using, 31
B
Batch page numbering, 34
Broadcasting, 39
C
Caller ID, 41
Caller ID list, 42, 55
Contrast, 27
Copies, 38
D
E-mail message, 19, 23
E-mail options, 23
E-mail settings, 17, 19
E-mail subject, 19, 23
Extension telephone
Connecting, 12
Using, 36
F
Fax Remote Number, 49
Fax Signal Receive, 51
File format, 19, 23
File name, 23
Fine Priority setting, 49
Flash Select setting, 50
G
Group Keys, storing, 40
Group keys, using, 40
Group List, 55
Date, setting, 13
Destination List, 55
Dial tone detection, 52
Dialling
Automatic redialling, 33
Direct Keypad, 32
Normal, 28
Rapid Key, 31
Redialling, 33
Search, 32
Speed, 32
Direct Keypad Dialling, 32
Display messages, 42, 64
Document feeder, 26
Document restrictions, 26
Document sizes, 26
Duplex Scan, 43
H
E
Letters, entering, 6
Line error, 61
Loading paper, 9
Loading the document, 26
ECM mode (Error Correction Mode), 51
E-mail addresses, storing, 20
Halftone setting, 27
Handset, 8
Housing, cleaning, 58
I
Ink Save Mode, 53
IP address, 16, 25
J
Jams, clearing, 67
K
Key Tone setting, 52
L
69
all.book Page 70 Thursday, August 10, 2006 2:22 PM
Index
M
MANUAL reception mode, 14, 36
Memory full, 65
Memory, substitute reception to, 37
N
Network
Cable, 15
Checking connection, 16
Connecting to, 15
Problems, 17
Network Setting List, 55
Network settings, configuring, 25
Network settings, initializing, 25
Normal Dialling, 28
Number of Rings setting, 49
P
Packing tape, removing, 8
Page numbering, batch, 34
Paper jams, clearing, 67
Paper, loading, 9
Power cord, 10
Print cartridge
Aligning, 58
Cleaning nozzles, 58
Installing, 10
Wiping nozzles, 59
Print cartridge holder, wiping, 60
Pseudo Ring, 50
AUTO, 14, 35
MANUAL, 14, 36
TEL/FAX, 14, 35
Redialling, 33
Redialling, automatic, 33
Removing original document, 27
Resolution, 27
Ringer volume, 14
S
Scan to E-mail transmission, 22
Scanning glass, cleaning, 57
Search Dialling, 32
Searching for stored e-mail address, 22
Secure Receive, 46
Sender address, 19
Sender name, 19
Sender’s name and fax number,
entering, 13
Setup List, 55
SMTP server, 19
Sort Copy, 53
Speaker volume, 14
Speed Dial number, using for e-mail, 22
Speed Dialling, 32
T
Quality Mode setting, 53
TEL. LINE socket, 12
TEL. SET socket, 12
TEL/FAX reception mode, 14, 35
Telephone line cord, 12
Time, setting, 13
Transaction Report, 56
Setting print condition, 50
R
V
Rapid Key Dialling, 31
Rapid Key, using for e-mail, 22
Receive Fax to E-mail, 44
Receive Fax to E-mail List, 55
Receive Ratio setting, 53
Reception mode
Voice calls, 32
Q
70
W
Web page in machine, 18
all.book Page 1 Thursday, August 10, 2006 2:22 PM
A. Information on Disposal for Users (private households)
1. In the European Union
Attention: If you want to dispose of this equipment, please do not use the ordinary dust bin!
Used electrical and electronic equipment must be treated separately and in accordance with
legislation that requires proper treatment, recovery and recycling of used electrical and
electronic equipment.
Following the implementation by member states, private households within the EU states may
return their used electrical and electronic equipment to designated collection facilities free of
charge*. In some countries* your local retailer may also take back your old product free of
charge if you purchase a similar new one.
*) Please contact your local authority for further details.
If your used electrical or electronic equipment has batteries or accumulators, please dispose of
these separately beforehand according to local requirements.
By disposing of this product correctly you will help ensure that the waste undergoes the
necessary treatment, recovery and recycling and thus prevent potential negative effects on the
environment and human health which could otherwise arise due to inappropriate waste handling.
2. In other Countries outside the EU
If you wish to discard this product, please contact your local authorities and ask for the correct
method of disposal.
For Switzerland: Used electrical or electronic equipment can be returned free of charge to the
dealer, even if you don’t purchase a new product. Further collection facilities are listed on the
homepage of www.swico.ch or www.sens.ch.
B. Information on Disposal for Business Users.
1. In the European Union
If the product is used for business purposes and you want to discard it:
Please contact your SHARP dealer who will inform you about the take-back of the product. You
might be charged for the costs arising from take-back and recycling. Small products (and small
amounts) might be taken back by your local collection facilities.
For Spain: Please contact the established collection system or your local authority for take
back of your used products.
2. In other Countries outside the EU
If you wish to discard of this product, please contact your local authorities and ask for the
correct method of disposal.
Attention: Your product is marked with this symbol. It means that used electrical
and electronic products should not be mixed with general household waste. There
is a separate collection system for these products.
SHARP ELECTRONICS (U.K.) LTD.
4 Furzeground Way, Stockley Park, Uxbridge, Middlesex UB11 1EZ
SHARP CORPORATION
PRINTED IN THAILAND
(TINSE4533XHTZ)
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